HomeMy WebLinkAbout101309PZ:\Council Packets\2009\WS10-13-09\091013WSA.doc Page 1 of 1
NOTICE OF THE
WORK STUDY SESSION OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:00 P.M. - 7:00 P.M.
WHEN: TUESDAY, OCTOBER 13, 2009
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
ALL WORK-STUDY ITEMS LISTED ARE FOR DISCUSSION ONLY. NO ACTION CAN OR WILL BE TAKEN.
The primary purpose of work session meetings is to provide the Town Council with the opportunity for in-depth discussion and
study of specific subjects. Public comment is not provided for on the Agenda and may be made only as approved by consensus
of the Council. In appropriate circumstances, a brief presentation may be permitted by a member of the public or another
interested party on an Agenda item if invited by the Mayor or the Town Manager to do so. The Presiding Officer may limit or
end the time for such presentations.
1.) CALL TO ORDER AND ROLL CALL – Mayor Schlum
2.) UPDATE on the SINGLE TRASH HAULER request for proposal.
3.) DISCUSSION of the Town’s LIQUOR/SECURITY POLICY.
4.) PRESENTATION AND DISCUSSION of the Updated General Plan 2009.
5.) DISCUSSION of a possible amendment to the Fountain Hills Town Code relating to the FILLING OF
FUTURE COUNCIL VACANCIES.
6.) DISCUSSION of a possible amendment to the Fountain Hills Town Code that would allow a 4-YEAR
MAYOR TERM with placement of the question before the voters on the May 18, 2010 ballot.
7.) ADJOURNMENT.
DATED this 8th day of October, 2009.
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939
(TDD) 48 hours prior to the meeting to request a reasonable accommodation to attend this meeting or to obtain agenda information in large print format.
Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk’s office.
Mayor Jay T. Schlum
Councilmember Mike Archambault Vice Mayor Cassie Hansen
Councilmember Dennis Contino Councilmember Henry Leger
Councilmember Ginny Dickey Councilmember Dennis Brown
Z:\Council Packets\2009\WS10-13-09\091013WSA.doc Page 1 of 1
NOTICE OF THE
WORK STUDY SESSION OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:00 P.M. - 7:00 P.M.
WHEN: TUESDAY, OCTOBER 13, 2009
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
ALL WORK-STUDY ITEMS LISTED ARE FOR DISCUSSION ONLY. NO ACTION CAN OR WILL BE TAKEN.
The primary purpose of work session meetings is to provide the Town Council with the opportunity for in-depth discussion and
study of specific subjects. Public comment is not provided for on the Agenda and may be made only as approved by consensus
of the Council. In appropriate circumstances, a brief presentation may be permitted by a member of the public or another
interested party on an Agenda item if invited by the Mayor or the Town Manager to do so. The Presiding Officer may limit or
end the time for such presentations.
1.) CALL TO ORDER AND ROLL CALL – Mayor Schlum
2.) UPDATE on the SINGLE TRASH HAULER request for proposal.
3.) DISCUSSION of the Town’s LIQUOR/SECURITY POLICY.
4.) PRESENTATION AND DISCUSSION of the Updated General Plan 2009.
5.) DISCUSSION of a possible amendment to the Fountain Hills Town Code relating to the FILLING OF
FUTURE COUNCIL VACANCIES.
6.) DISCUSSION of a possible amendment to the Fountain Hills Town Code that would allow a 4-YEAR
MAYOR TERM with placement of the question before the voters on the May 18, 2010 ballot.
7.) ADJOURNMENT.
DATED this 8th day of October, 2009.
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939
(TDD) 48 hours prior to the meeting to request a reasonable accommodation to attend this meeting or to obtain agenda information in large print format.
Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk’s office.
Mayor Jay T. Schlum
Councilmember Mike Archambault Vice Mayor Cassie Hansen
Councilmember Dennis Contino Councilmember Henry Leger
Councilmember Ginny Dickey Councilmember Dennis Brown
z:\council packets\2009\ws10-13-09\directoraaf liquor policy.docx Page 1 of 2
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date: 10/13/2008
Meeting Type: Work Study Session
Agenda Type: Regular
Submitting Department: Community Center
Staff Contact Information: Samantha Coffman
Strategic Priority: Not applicable
Council Goal: Enhance customer service enrich citizens' lives
REQUEST TO COUNCIL: N/A
Applicant: Samantha Coffman, Community Center Director
Applicant Contact Information: scoffman@fh.az.gov / 480.816.5117
Property Location: n/a
Related Ordinance, Policy or Guiding Principle: n/a
Staff Summary (background): Several local groups communicated to staff and the Community Center
Advisory Commission the cost of liquor was the reason why notable events had moved to other venues. After
much research and discussion over the last year staff and the Commission decided leaving liquor service up to
the client would be the best case scenario to help the residents of Fountain Hills. The presentation will give a
timeline of events leading up to this decision, explanation of the current policy and a report on events that have
taken place since this change.
Risk Analysis (options or alternatives with implications): During this trial period the liquor license is in
"inactive" status with the AZ Department of Liquor. At the end of January we will re-evaluate the new policies.
Fiscal Impact (initial and ongoing costs; budget status): Saved approximatley $20,000 by removing from the
budget (product cost, insurance, staff time, license renewals)
Budget Reference (page number):
Recommendation(s) by Board(s) or Commission(s): Community Center Advisory Commission
unanimously approved the release of the liquor license at the April 2009 meeting.
Staff Recommendation(s): Continue with the trial period and if no issues over the next five months release the
liquor license.
Attachment(s): Presentation and liquor policy
SUGGESTED MOTION: N/A
Page 1 of 2
Town of Fountain Hills Community Center
Liquor Policy & Procedures
1. An alcohol permit must be completed and approved by the Director in order
to serve any type of alcoholic beverage inside of the Community Center
building; there is no fee for the application. Application is required to be
submitted to Center staff no later than two weeks prior to event date.
2. Alcoholic beverage service may be provided by the vendor of your choice,
subject to Center staff approval. The liquor vendor is required to be licensed
through the Arizona Department of Liquor Licenses and Control and shall
have a current Town of Fountain Hills business license.
Proof of both licenses will be required no later than two weeks prior to event
date. If the appropriate paperwork is not provided, alcohol service will not
take place. NO EXCEPTIONS!
3. Only the vendor or authorized designee holding the permit is allowed to bring
alcohol into the facility. There must be a designated licensed bartender
responsible for serving the alcohol at all times. At no time can guests help
themselves to liquor. Open bottles are not allowed on tables.
At no time are guests allowed to bring in their own alcohol. Control
of the liquor is crucial and any infraction will result in the closing of your
event immediately upon warning and non-compliance.
4. Per state regulation liquor is permitted only within the hours of noon to 10
p.m. Liquor cannot be served past 10:00 pm
5. Licensee, except non- profit entities with a Special Event Liquor License, will
not be able to sell liquor at events. (No cash bars)
6. Non-profit entities will be able to hold a liquor event through a Special
Event Liquor License issued by the Arizona Department of Liquor Licenses
and Control, with approval by the Town Council. This process typically takes
two months, so applications will need to be filled out in a timely manner.
Each special event liquor license application is subject to fees charged by the
Arizona Department of Liquor Licenses and Control and by the Town.
Page 2 of 2
7. Non-Profit entities that apply for Special Event Liquor Licenses must adhere
to all applicable State laws and regulations, including, but not limited to
ARIZON REVISED STATUTE 4-203,02, which allows non-profit groups to
sell alcohol; subject to certain restrictions. It is the non-profit entity’s sole
responsibility to ensure compliance with the applicable State laws and
regulations.
Additional information on Special Event Liquor Licenses may be obtained
from the AZ Department of Liquor Licenses and Controls website.
www.azliquor.gov/licensing/series/15.asp
8. Consumption of beer, wine or spirits shall only occur within the Center
premises and outdoor patio area. No person or entity may bring opened
containers of beer, wine, or spirits outside of these designated areas.
9. The Center management reserves the right to restrict service of beer, wine, or
spirits to any person or event if determined it is in the best interest of the
public and the Center.
10. Licensee shall conform to all the state and local laws, Policies and Procedures
governing the serving and consumption of beer, wine and spirits. Violation of
any of the provisions related to the sale, use or consumption of liquor affords
the Center the right to impose restrictions and penalties, including, but not
limited to, the cancellation or termination of the event without notice at the
discretion of the Center Director or designee.
11. The Center will require, at Licensee’s expense, security personnel
as may be determined to be appropriate for the event. Center staff will
contract with Maricopa County Sheriff’s Office for all security needs. Security
is required from the time liquor service begins until one hour after liquor
service has ended.
12. The Licensee signing the permit is responsible for upholding all policies
regarding liquor service. Failure to adhere to these policies will result in a
revocation of the alcohol permit and no liquor will be allowed into the Center.
LIQUOR/SECURITY POLICY
DISCUSSION
Town of Fountain Hills Community Center
Timeline of Events
April 2008 Presentation was done for the CCAC and public who attended
the meeting;we highlighted State Liquor Laws and Town Policies regarding liquor
service and security required at events. (Item #7 on agenda)
November 2008 At the joint meeting with Council, Commission Chairman Jerry
Gorrell spoke about the liquor and security policies. He explained why security is
needed at all events serving liquor;covered using MCSO off-duty officers vs.
security companies.
January 2009 Discussed Liquor and Security at the CCAC meeting.
Timeline of Events
February 2009
“Stake holder” meeting took place at the Community Center; discussed a
variety of topics. We presented the idea of releasing the liquor license and
having clients arrange for their own alcohol service. At this time we explained
how this would allow the non-profits to apply for a special event liquor
license and raise money for their organization. We heard only positive
responses during and after the meeting.
At this meeting a challenge was posed to Community Center Advisory
Commission and staff to “find an answer to help non-profit organizations”
Timeline of Events
April 2009
Discussion item at the CCAC meeting (items #12-13-14) Discussion
regarding a sole source vendor for all services; after researching,decided
this would not be a feasible option.
Item #14 “Consideration of approving the release of the liquor license as of
July 1, 2009” CCAC unanimously approved the motion.
During the budget hearings the decision was made to move forward with
the Commission recommendation and not to budget for bar supplies or
bartenders. This saved approximately $20,000.
Timeline of Events
July-August 2009
Communication with the public notifying of policy changes:•Letter was sent to all regular users•Posted information on the Town’s website•Article in the FH Times•AveNews Article
September 2009
Held first events with new policy in place; one wedding reception and the
Historical Society dinner which applied for a special event liquor license.
Both events went very well and we have heard only positive comments
about the new policy.
Updated Liquor Policy –Special Events
Alcoholic beverages may be served by the bartending or catering service of the
licensee’s choice.
By State law, anyone serving liquor is required to be certified through the State of
Arizona Liquor Board. Proof of certification must be presented to Center staff prior
to event date.
At no time are guests allowed to bring in their own alcohol.
Per State Regulation (R19-316) liquor can not be served past 10:00 pm.
Licensee, except non-profit entities with a Special Event Liquor License, will not be
able to sell liquor at event. No cash bar.
Update Liquor Policy –Non-profits
Certified 501 Non-profit entities will be able to sell liquor and
keep a percentage of the proceeds from the event.
Entity would be required to apply for a Special Event Liquor
License through the State of AZ Department of Liquor Division
and obtain approval by Town Council.
Security Policy
This policy has not changed.
MCSO off-duty officers are required to be at all
events that are serving liquor. Officers must be on site
at the time liquor service begins until one hour after
service has ended.
QUESTIONS