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NOTICE OF SPECIAL SESSION OF THE
DISTRICT BOARD OF THE EAGLE MOUNTAIN
COMMUNITY FACILITIES DISTRICT
WHEN: THURSDAY, JULY 7, 2005
TIME: 6:25 – 6:30 P.M.
WHERE: TOWN HALL COUNCIL CHAMBERS, BUILDING B
16836 E. PALISADES BOULEVARD
Pursuant to A.R.S. 38-431.02, notice is hereby given to the Directors of the District Board of the Eagle
Mountain Community Facilities District and to the general public that the District Board of the Eagle Mountain
Community Facilities District will hold a special session open to the public beginning at 6:25 p.m. and
immediately prior to the Council meeting that begins at 6:30 p.m.
The agenda for the meeting is as follows:
1.) Meeting CALLED TO ORDER and ROLL CALL.
2.) CALL TO THE PUBLIC.
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Directors is subject to reasonable time,
place and manner restrictions. The Directors will not discuss or take legal action on matters raised during “Call
to the Public” unless the matters are property noticed for discussion and legal action. At the conclusion of the
call to the public, individual Directors may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that
the matter be placed on a future agenda.
3.) CONSIDERATION of approving the meeting MINUTES of June 2, 2005.
4.) CONSIDERATION of RESOLUTION EMCFD 2005-04, adopting the final budget for the fiscal year
beginning July 1, 2005, and ending June 30, 2006; and levying upon the assessed valuation of the
property within the district, subject to ad valorem taxation a certain sum upon each one hundred dollars
($100.00) of valuation sufficient to raise the amounts estimated to be required in the annual budget,
specifically for the purpose of paying principal and interest upon bonded indebtedness; all for the fiscal
year ending on June 30, 2006.
5.) ADJOURNMENT.
DATED this 1st day of July 2005.
By:______________________________________
Bevelyn J. Bender, District Clerk
The Eagle Mountain Community Facilities District in cooperation with the Town of Fountain Hills endeavors to make all public meetings
accessible to persons with disabilities. Please call 837-2003 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a
reasonable accommodation to participate in this meeting. Supporting documentation and staff reports furnished with this agenda are
available for review in the clerk's office.
Town of Fountain Hills
EMCFD Agenda Action Form
Meeting Type: Special Meeting Meeting Date: July 7, 2005
Submitting Department: Administration Contact Person: Bender
Consent: Regular: Requesting Action: Report Only:
Type of Document Needing Approval (Check all that apply):
Public Hearing Resolution Ordinance
Agreement Emergency Clause Special Event Permit
Special Consideration Intergovernmental Agreement Acceptance
Grant Submission Liquor/Bingo License Application Plat
Special Event Permit Special/Temp Use Permit
Other: Draft Meeting Minutes
Council Priority (Check Appropriate Areas):
Education Public Fitness Library Services
Public Safety Community Activities Economic Development
Public Works Human Service Needs Parks & Recreation
Town Elections Community Development
Regular Agenda Wording: Consideration of approving the meeting MINUTES of June 2, 2005.
Staff Recommendation: Approve Fiscal Impact: No $
Purpose of Item and Background Information: Approve the meeting minutes for archival purposes.
List All Attachments as Follows: 6/2/05 draft minutes
Type(s) of Presentation: None
Signatures of Submitting Staff:
____________________________ _____________________________________
Department Head Budget Review
(if item not budgeted or exceeds budget amount)
____________________________
Town Manager / Designee
NOTICE OF THE
EXECUTIVE AND
REGULAR SESSION OF THE
FOUNTAIN HILLS TOWN COUNCIL
Mayor Wally Nichols
Councilman Mike Archambault Councilman Keith McMahan
Councilman John Kavanagh
Councilman Ed Kehe Vice Mayor Jay Schlum
DATE: THURSDAY, JULY 7, 2005
TIME: 5:30 – 6:25 P.M. EXECUTIVE SESSION
6:30 P.M. REGULAR SESSION
WHERE: TOWN HALL COUNCIL CHAMBERS, BUILDING B
16836 E. PALISADES BLVD., FOUNTAIN HILLS, AZ
(Executive Session will be held in the Building A Teleconference Room)
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town
Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council
Chamber Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk or the
Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state
their name prior to commenting and to direct their comments to the Presiding Officer and not to
individual Council Members. Speakers’ statements should not be repetitive. If a speaker chooses not
to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on
the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any
portion of their time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public
Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may
be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours
prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or
during a Meeting. Please be respectful when making your comments. If you do not comply with
these rules, you will be asked to leave.
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1. ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to A.R.S. §38-431-
03.A.3, For discussion or consultation for legal advice with the attorney or attorneys of the public
body.
2. RETURN TO REGULAR SESSION
• CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Nichols
• INVOCATION – Councilman Michael Archambault
• ROLL CALL – Mayor Nichols
• SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS –
(i) The Mayor will introduce Arizona State Senator Carolyn Allen, who will speak
on how her role affects Fountain Hills.
(ii) The Mayor will introduce Cox Communications’ Government Relations
Specialist Julia Bogen, who will provide a presentation on expanded services
to be offered in Fountain Hills.
(iii) The Mayor will read a proclamation declaring July as Parks and Recreation
month.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such
comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The
Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are property noticed for
discussion and legal action. At the conclusion of the call to the public, individual Council members may (i) respond to criticism, (ii)
ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda.
*CONSENT AGENDA
*1.) CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from June
14, 2005 and June 16, 2005.
*2.) CONSIDERATION of expenditure to Maricopa Association of Governments (MAG) in the
amount of $23,100 for Fountain Hills’ share of 2005 Census Survey costs.
*3.) CONSIDERATION of approving a PURCHASING AGREEMENT with Xerox to purchase
two (2) Xerox photocopiers through the Mohave Educational Services Cooperative, Inc.
agreement in the amount of $65,282.
*4.) CONSIDERATION of the PRELIMINARY PLAT and FINAL PLAT for the “Desert Jewel
Condominiums, a “2-unit condominium project, located at 14228 E. Ashbrook Drive aka Lot
14, Block 10, Final Plat 104. Case #S2005-06.
*5.) CONSIDERATION of PRELIMINARY PLAT and FINAL PLAT for “Cardinal Corner, A
Condominium”, a 2-unit condominium project, located at 16307 E. Segundo Drive aka Lot
15, Block 1, Final Plat 206. Case #S2005-07.
*6.) CONSIDERATION of approving a PROFESSIONAL SERVICES AGREEMENT with
SITE Design Group, Inc., in the amount of $37,060, for the design of the skate park.
*7.) CONSIDERATION of ORDINANCE 05-08, amending the Town of Fountain Hills
Employee Manual to authorize criminal background checks on new hires, volunteers, and
existing employees who work with minors, disabled or homebound persons.
*8.) CONSIDERATION of accepting a bid withdrawal and rescinding the previously awarded
ANNUAL MEDIAN LANDSCAPE MAINTENANCE CONTRACT (2005-01) in the amount
of $232,898 to The Groundskeeper.
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*9.) CONSIDERATION of approving the ANNUAL MEDIAN LANDSCAPE
MAINTENANCE CONTRACT (PW2005-01) in the amount of $247,250 and awarding the
contract to Nichols and Sons Landscaping, Inc.
*10.) CONSIDERATION of approving an INTERGOVERNMENTAL AGREEMENT (IGA) with
the Department of Public Safety (DPS) to provide leased space in the new Town Hall.
*11.) CONSIDERATION of approving the purchase of an AERIAL LIFT PLATFORM AND
ELECTRIC SIGNPOST DRIVER from Utility Crane and Equipment for the amount of
$33,845.50.
*12.) CONSIDERATION of approving renewal of a technical services CONTRACT with
Phoenix Highway Services, Inc. for traffic signal inspection, testing, and maintenance
services in the amount of $28,974.
*13.) CONSIDERATION of approving the renewal of the CONTRACT with Buse Printing for
the Town’s “Compass” newsletter and Park and Recreation Activity Guide “In the Loop”, for
an additional year in the amount of $38,734.02.
*14.) CONSIDERATION of approving the APPOINTMENT of Mayor Nichols as the Town’s
representative to the Scottsdale Convention and Visitor Bureau.
REGULAR AGENDA
15.) CONSIDERATION of REAPPOINTING John Kovac III, to serve a two-year term on the
Board of Adjustment beginning July 1, 2005, through January 31, 2007.
16.) CONSIDERATION of RESOLUTION 2005-42, accepting a development agreement with
High Nob, L.L.C., for “High Nob Acres”, a proposed 27.5 acre, 11 lot single family
residential subdivision located on Lot 34, Block 1, Final Plat 506-C, and the abutting
unplatted parcel of land to the west of Lot 34.
17.) PUBLIC HEARING regarding ORDINANCE 05-02, which would amend the “Official
Zoning Districts Map” for the Town of Fountain Hills to rezone Lot 34, Block 1, Final Plat
506C, and the abutting unplatted parcel of land to the west of Lot 34 from the “R1-35 & R1-
43” Single-Family Zoning Districts to a “R1-35 PUD”, Single-Family Planned Unit
Development Zoning Designation. Case #Z2004-10.
18.) CONSIDERATION of ORDINANCE 05-02, which would amend the “Official Zoning
Districts Map” for the Town of Fountain Hills to rezone Lot 34, Block 1, Final Plat 506C, and
the abutting unplatted parcel of land to the west of Lot 34 from “R1-35 & R1-43” Single-
Family Zoning Districts to a “R1-35 PUD”, Single-Family Planned Unit Development Zoning
Designation. Case #Z2004-10.
19.) CONSIDERATION of the PRELIMINARY PLAT for “High Nob Acres”, a 14-lot single-
family residential subdivision located o Lot 34, Block 1, Final Plat 506-C, and the abutting
unplatted parcel of land to the west of Lot 34. Case #S2004-22.
20.) CONSIDERATION of approving 1.1% of roof area of a building to exceed 30 feet in height
by 2 feet 6 inches as depicted on the site plan for PEAKS FITNESS, a proposed athletic club
and fitness center, to be located at 12454 N. Saguaro Blvd., aka Parcel 12 Subdivision, Lot 5.
Case #CP2005-02.
21.) CONSIDERATION of the SITE PLAN for automobile sales in the C-3 Zoning District for
“Cooke Motors” located at 11855-11857 N. Saguaro Blvd., aka Plat 205, Block 12, Lot 12.
Case #PD2005-01.
22.) CONSIDERATION of ORDINANCE 05-07, levying upon the assessed valuation of the
property within the Town of Fountain Hills, subject to taxation a certain sum upon each one
hundred dollars ($100.00) of valuation sufficient to raise the amounts estimated to be required
in the annual budget, to provide funds for bond redemptions, for the purpose of paying
interest upon bonded indebtedness; all for the fiscal year ending the 30th of June 2006.
23.) Quarterly UPDATE by the Town Manager on progress of implementing the Council’s goals
and to include an update on the Strategic Plan by the Technical Advisory Committee.
24.) DISCUSSION with POSSIBLE ACTION regarding the current council vacancy.
25.) COUNCIL ASSESSMENT AND REVIEW of the meeting to identify procedural strengths,
weaknesses, and discuss possible improvements for future meetings.
26.) COUNCIL DISCUSSION/DIRECTION to the Town Manager.
Items listed below are related only to the propriety of (i) placing such items on a future
agenda for action or (ii) directing staff to conduct further research and report back to the
Council:
A. None
27.) SUMMARY OF COUNCIL REQUESTS by Town Manager.
28.) ADJOURNMENT.
DATED this 1st day of July, 2005.
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003
(voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting
or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this
agenda are available for review in the Clerk’s office.
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Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting Meeting Date: July 7, 2005
Submitting Department: Public Works Contact Person: Tom Ward
Consent: Regular: Requesting Action: Report Only:
Type of Document Needing Approval (Check all that apply):
Public Hearing Resolution Ordinance
Agreement Emergency Clause Special Event Permit
Special Consideration Intergovernmental Agreement Acceptance
Grant Submission Liquor/Bingo License Application Plat
Special Event Permit Special/Temp Use Permit
Other:
Council Priority (Check Appropriate Areas):
Education Public Fitness Library Services
Public Safety Community Activities Economic Development
Public Works Human Service Needs Parks & Recreation
Town Elections Community Development Finance
Regular Agenda Wording: Cox Communications’ Government Relations Specialist Julia Bogen will provide a
presentation on expanded service to be offered in Fountain Hills.
Staff Recommendation: Approve Fiscal Impact: No $
Purpose of Item and Background Information: Construction crews will be working in Fountain Hills over the
coming months for the purpose of providing Cox digital phone service.
List All Attachments as Follows:
Type(s) of Presentation: PowerPoint Presentation
Signatures of Submitting Staff:
____________________________ _____________________________________
Department Head Budget Review
(if item not budgeted or exceeds budget amount)
____________________________
Town Manager
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting Meeting Date: July 7, 2005
Submitting Department: Parks and Recreation Contact Person: Mark Mayer
Consent: Regular: Requesting Action: Report Only:
Type of Document Needing Approval (Check all that apply):
Public Hearing Resolution Ordinance
Agreement Emergency Clause Special Event Permit
Special Consideration Intergovernmental Agreement Acceptance
Grant Submission Liquor/Bingo License Application Plat
Special Event Permit Special/Temp Use Permit
Other: Proclamation
Council Priority (Check Appropriate Areas):
Education Public Fitness Library Services
Public Safety Community Activities Economic Development
Public Works Human Service Needs Parks & Recreation
Town Elections Community Development
Regular Agenda Wording: Proclamation by Mayor Nichols designating July as Recreation and Parks Month.
Staff Recommendation: Approve Fiscal Impact: No $
Purpose of Item and Background Information: Acknowledgment by the Town of Fountain Hills that the
National Recreation and Parks Association (NRPA) has designated the month of July as Recreation and Parks
Month.
List All Attachments as Follows: Proclamation
Type(s) of Presentation: Reading of Proclamation by Mayor Nichols
Signatures of Submitting Staff:
____________________________ _____________________________________
Department Head Budget Review
(if item not budgeted or exceeds budget amount)
____________________________
Town Manager / Designee
TOWN OF FOUNTAIN HILLS PROCLAMATION
OFFICE OF THE MAYOR
JULY IS RECREATION AND PARKS MONTH
Public parks and recreation systems are dedicated to enhancing the quality of life for
millions of residents in communities around the world through recreation
programming, leisure activities and conservation efforts. Parks, recreation activities
and leisure experiences provide opportunities for young people to live, grow and
develop into contributing members of society; create lifelines and continuous life
experiences for older members of the community; generate opportunities for people to
come together and experience a sense of community; and, pay dividends to
communities by attracting business and jobs and increasing housing values.
As we observe Recreation and Parks Month, we recognize the vital contributions of
employees and volunteers in parks and recreation facilities. These dedicated supporters
keep public parks clean and safe for visitors, organize youth activities, provide
educational programming on health, nutrition, first aid and gardening, advocate for
more open space and better trails, and fundraise for local improvements. They ensure
that parks and recreation facilities are safe and accessible places for all citizens to enjoy.
THEREFORE, I, Wally Nichols, Mayor of the Town of Fountain Hills,
Arizona, along WITH THE NATIONAL RECREATION AND PARK ASSOCIATION,
do hereby declare the month of July 2005 as:
“RECREATION AND PARKS MONTH”
We call upon park and recreation supporters to join us in recognizing the importance of
our nation’s parks and recreation facilities and to learn more about how to support the
places that bring our communities a higher quality of life, safer places to play and
healthy alternatives through recreation programming for everyone.
WE DO ALSO RESOLVE that during Recreation and Parks Month all citizens enjoy
what their community has to offer by taking part in their favorite sports, visiting the
outdoors, spending time with family and friends or just relaxing.
___________________________________________
Wally Nichols, Mayor
ATTEST:
________________________________
Bevelyn J. Bender,Town Clerk
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting Meeting Date: July 7, 2005
Submitting Department: Administration Contact Person: Bender
Consent: Regular: Requesting Action: Report Only:
Type of Document Needing Approval (Check all that apply):
Public Hearing Resolution Ordinance
Agreement Emergency Clause Special Event Permit
Special Consideration Intergovernmental Agreement Acceptance
Grant Submission Liquor/Bingo License Application Plat
Special Event Permit Special/Temp Use Permit
Other: Draft Meeting Minutes
Council Priority (Check Appropriate Areas):
Education Public Fitness Library Services
Public Safety Community Activities Economic Development
Public Works Human Service Needs Parks & Recreation
Town Elections Community Development
Regular Agenda Wording: CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES
from June 14th and 16th , 2005.
Staff Recommendation: Approve Fiscal Impact: No $
Purpose of Item and Background Information: Approve the council meeting minutes for archival purposes.
List All Attachments as Follows: 6/14/05 and 6/16/05 Draft minutes
Type(s) of Presentation: None
Signatures of Submitting Staff:
____________________________ _____________________________________
Department Head Budget Review
(if item not budgeted or exceeds budget amount)
____________________________
Town Manager / Designee
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting Meeting Date: July 7, 2005
Submitting Department: Parks and Recreation Department Contact Person: Mark Mayer
Consent: Regular: Requesting Action: Report Only:
Type of Document Needing Approval (Check all that apply):
Public Hearing Resolution Ordinance
Agreement Emergency Clause Special Event Permit
Special Consideration Intergovernmental Agreement Acceptance
Grant Submission Liquor/Bingo License Application Plat
Special Event Permit Special/Temp Use Permit
Other:
Council Priority (Check Appropriate Areas):
Education Public Fitness Library Services
Public Safety Community Activities Economic Development
Public Works Human Service Needs Parks & Recreation
Town Elections Community Development
Regular Agenda Wording: Consideration of approving a PROFESSIONAL SERVICES AGREEMENT with
SITE Design Group, Inc. in the amount of $37,060 for the design of the skate park.
Staff Recommendation: Approve Fiscal Impact: Yes $37,060
Purpose of Item and Background Information: Council approved the Feasibility Study for the skate park on
October 21, 2004. SITE Design Group, Inc. completed that study. The Feasibility Study recommended a 15,000
sq. ft. concrete, combination, dual-use facility be built at Desert Vista Park. Dual use design would include both
skateboard and biker users. The report also recommended constructing the park in two phases: a street style
course utilizing existing Town funds, and a flow course utilizing donations from the public.
Staff spent considerable time working initially on a design/build approach to complete the skate park design and
construction. The design/build approach was used because staff wanted to select the highest qualified firm to
design and build the skate park. While three firms attended a mandatory prebid meeting only, SITE Design
Group, Inc., submitted a proposal. Unfortunately, state statutes require at least two firms submit proposals as part
of the design/build process.
Therefore, an alternative method needed to be chosen. It was determined the next best method of procuring a
highly qualified firm was the two-step design/construction manager at risk approach. The initial step in this
process is accepting a proposal from SITE Design Group, Inc. for the design of the skate park, and including it in
a Professional Services Agreement. The Agreement stipulates $37,060 to complete the design work through
construction documents for both phases of the project. The subsequent construction portion of the project would
only include the first phase, or street style course, under a subsequent construction manager at risk arrangement.
Designing both phases at this time has several potential benefits. Quantities for the second phase for steel and
concrete, could be predetermined, which would greatly assist the local Skate Park Committee as it continues its
efforts to secure donated funds, labor and/or materials. Designing both phases simultaniously helps ensure the
two phases would work well together on the site, and be compatible with each concerning grading, site access and
parking.
List All Attachments as Follows: Professional Services Agreement
Type(s) of Presentation: None
Signatures of Submitting Staff:
____________________________ _____________________________________
Department Head Budget Review
(if item not budgeted or exceeds budget amount)
____________________________
Town Manager
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting Meeting Date: July 7, 2005
Submitting Department: Adninistration Contact Person: Donald Thumith
Consent: Regular: Requesting Action: Report Only:
Type of Document Needing Approval (Check all that apply):
Public Hearing Resolution Ordinance
Agreement Emergency Clause Special Event Permit
Special Consideration Intergovernmental Agreement Acceptance
Grant Submission Liquor/Bingo License Application Plat
Special Event Permit Special/Temp Use Permit
Other:
Council Priority (Check Appropriate Areas):
Education Public Fitness Library Services
Public Safety Community Activities Economic Development
Public Works Human Service Needs Parks & Recreation
Town Elections Community Development Finance
Regular Agenda Wording: Consideration of approving the IGA (Inter governmental agreement) with the State
of Arizona to provide leased space in the new Town Hall for Department of Public Operations
Staff Recommendation: Approve Fiscal Impact: No $
Purpose of Item and Background Information: This IGA leased space will provide DPS (Department of
Public Safety) an operations sub-station for the Beeline Beat patroled by this State agency. The leased space
resides within the provided Law Enforcement area.
List All Attachments as Follows: Interoffice Memo - Signed IGA.
Type(s) of Presentation: None
Signatures of Submitting Staff:
____________________________ _____________________________________
Department Head Budget Review
(if item not budgeted or exceeds budget amount)
____________________________
Town Manager
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting Meeting Date: July 7, 2005
Submitting Department: Parks and Recreation Contact Person: Mark Mayer
Consent: Regular: Requesting Action: Report Only:
Type of Document Needing Approval (Check all that apply):
Public Hearing Resolution Ordinance
Agreement Emergency Clause Special Event Permit
Special Consideration Intergovernmental Agreement Acceptance
Grant Submission Liquor/Bingo License Application Plat
Special Event Permit Special/Temp Use Permit
Other:
Council Priority (Check Appropriate Areas):
Education Public Fitness Library Services
Public Safety Community Activities Economic Development
Public Works Human Service Needs Parks & Recreation
Town Elections Community Development
Regular Agenda Wording: Consideration of extending the contract with Buse Printing for the Town's "Compass"
newsletter and Park and Recreation Activity Guide "In The Loop" for an additional year in the amount of $38,734.02.
Staff Recommendation: Approve Fiscal Impact: Yes $38,734.02 (“Compass” - $23,569 & “In The
Loop” - $15,165.02)
Purpose of Item and Background Information: This is an extension of a contract initiated in July 2004, and is
renewable on an annual basis for up to three additional one year periods.
Although these two publications have been printed and distributed as a joint publication for several years, there will be two
distinct publications in the upcoming year. The "Compass" newsletter will contain government information and be
distributed six times per year. The "In The Loop" Parks and Recreation Activity Guide will contain parks, recreation, senior
services, and Community Center information and will be distributed three times per year. The detailed specifications for both
newsletters can be found in the attachment from the existing contract.
Buse Printing has been providing printing and mailing services for the Town for the past two years. The contract with Buse
Printing was awarded following a successful bid in 2003. The contract was restructured in 2004 to allow for the two
publications. Town staff is pleased with both the quality of printing and the timely mailing of the newsletter and desires to
continue the contractual relationship for an additional year. Furthermore, Buse Printing agreed with the 2.7% Consumer
Price Index increase, as stipulated in the contract. This modest increase has been factored into the contract extension, as well
as the annual budget.
List All Attachments as Follows: Scope of Work and Fee Schedule; Renewal Letter
Type(s) of Presentation: None
Signatures of Submitting Staff:
____________________________ _____________________________________
Department Head Budget Review
(if item not budgeted or exceeds budget amount)
____________________________
Town Manager / Designee
EXHIBIT A
SCOPE OF WORK AND FEE SCHEDULE
Beginning July 1, 2004, the Newsletter will be separated into two distinct publications: The
Compass Newsletter and the Activity Guide.
Compass Newsletter
• Printed on 8 pages
• Mailed 6 times per year
• Price to print, mail, and deliver extras to the Community Center including tax:
$23,596.00
Activity Guide
• Printed on 12 pages
• Mailed 3 times per year
• Price to print, mail, and deliver extras to the Community Center including tax:
$15,165.02
The specifications for both the Compass Newsletter and Activity Guide include:
• Self cover newsletter with a finish size of 8 ½ x 11.
• 70# fortune Matte Book paper or equivalent.
• Trim, fold, and saddle stitch.
• CMYK color process.
• PageMaker files will be burned to a CD and delivered to Buse Printing.
• Film output sample produced for review and approval prior to printing the job.
• Turn around time is 14 business days from receipt of newsletters by Buse Printing.
• Mailing will be government saturation, weighted at Scottsdale Post Office, and delivered
to Fountain Hills Post Office for mailing.
• Extra newsletters will be delivered to the Community Center, which is located across the
street from the Fountain Hills Post Office.
• Buse Printing will maintain all necessary business licenses.
No packet information available for agenda item #14
9196.001\. . \05-07 Property Tax.ord.doc
6.29.2005-1
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting Meeting Date: 7/07/05
Submitting Department: Admin Contact Person: Julie Ghetti
Consent: Regular: Requesting Action: Report Only:
Type of Document Needing Approval (Check all that apply):
Public Hearing Resolution Ordinance
Agreement Emergency Clause Special Event
Permit
Special Consideration Intergovernmental Agreement Acceptance
Grant Submission Liquor/Bingo License Application Plat
Special Event Permit Special/Temp Use Permit
Other:
Council Priority (Check Appropriate Areas):
Education Public Fitness Library Services
Public Safety Community Activities Economic Development
Public Works Human Service Needs Parks & Recreation
Town Elections Community Development Finance
Regular Agenda Wording: Consideration of Ordinance 05-07, levying upon the assessed valuation of
the property within the Town of Fountain Hills, subject to taxation a certain sum upon each one hundred
dollars ($100.00) of valuation sufficient to raise the amounts estimated to be required in the annual
budget, to provide funds for bond redemptions, for the purpose of paying interest upon bonded
indebtedness; all for the fiscal year ending the 30th of June, 2006.
Staff Recommendation: Approve Fiscal Impact: Yes $1,316,860
Purpose of Item and Background Information: The citizens of Fountain Hills have approved the sale
of bonds over the past several years for street improvements, open space, and the library/museum. The
annual bond payments are made through an ad valorem property tax on all property in Fountain Hills.
The combined levy for FY2005-06 (including credits) is $1,316,860, or a tax rate of approximately $0.35
per hundred of assessed valuation.
List All Attachments as Follows: Interoffice Memorandum, Ordinance 05-07
Type(s) of Presentation: None
Signatures of Submitting Staff:
____________________________ _____________________________________
Department Head Budget Review
(if item not budgeted or exceeds budget amount)
____________________________
Town Manager / Designee
9196.001\. . \05-07 Property Tax.ord.doc
6.29.2005-1
TOWN OF FOUNTAIN HILLS
OFFICE OF ACCOUNTING SUPERVISOR
INTER OFFICE MEMO
TO: Honorable Mayor and Town Council DT: July 7, 2005
THROUGH: Mr. Timothy Pickering,
Town Manager
FR: Julie A. Ghetti, MPA, CPA, CGFM RE: Ordinance 05-07 – Authorization of Town
of Fountain Hills Tax Levy for FY05-06
Since 1991 the citizens of Fountain Hills have approved the sale of bonds for street
improvements, open space, and the library/museum. The annual bond payments are made
through an ad valorem property tax on all property in Fountain Hills. The combined levy for
FY2005-06 (including credits for carryover, interest and SRP in lieu payments) is $1,316,860
broken down as follows:
The estimated tax rate per $100 of assessed valuation is $0.35, or $35.00 annually for a house
with an assessed value of $100,000 (compared to $42.00 last year).
I would be happy to answer any questions that the Council may have.
Issue Principal Interest
Street Improvements $275,000 $13,750
Lakeside Open Space $75,000 $22,375
Library/Museum $250,000 $54,750
Mtn Bonds Open Space $250,000 $79,131
Refunded Portion of Bonds $225,000 $289,088
TOTAL $1,075,000 $459,094
DEBT SERVICE REQUIRED BY TAX LEVY
9196.001\. . \05-07 Property Tax.ord.doc
6.29.2005-1
ORDINANCE NO. 05-07
AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, LEVYING UPON THE ASSESSED
VALUATION OF THE PROPERTY WITHIN THE TOWN OF FOUNTAIN
HILLS, SUBJECT TO TAXATION A CERTAIN SUM UPON EACH ONE
HUNDRED DOLLARS ($100.00) OF VALUATION SUFFICIENT TO RAISE
THE AMOUNT ESTIMATED TO BE REQUIRED IN THE ANNUAL BUDGET,
TO PROVIDE FUNDS FOR BOND REDEMPTIONS, FOR THE PURPOSE OF
PAYING INTEREST UPON BONDED INDEBTEDNESS; ALL FOR THE
FISCAL YEAR ENDING THE 30TH DAY OF JUNE, 2006.
WHEREAS, by the provisions of State law, an ordinance is required to set the property tax
levy for fiscal year 2005-2006; and
WHEREAS, the County of Maricopa is assessing and collecting authority for the Town of
Fountain Hills, the Clerk is hereby directed to transmit a certified copy of this ordinance to the
County Assessor and the Board of Supervisors of the County of Maricopa, Arizona.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, as follows:
SECTION 1. There is hereby levied on each one hundred dollars ($100.00) of assessed
valuation of all property, both real and personal, within the corporate limits of the Town of
Fountain Hills, except such property as may be by law exempt from taxation, a secondary property
tax rate sufficient to raise the sum of $1,316,860 for the purpose of providing a bond interest and
redemption fund for General Obligation Bond debt service for the fiscal year ending June 30, 2006.
SECTION 2. That failure by the county officials of Maricopa County, Arizona, to properly
return the delinquent list, any irregularity in assessments or omissions in the same, or any
irregularity in any proceedings shall not invalidate such proceedings or invalidate any title
conveyed by any tax deed; failure or neglect of any officer or officers to timely perform any of the
duties assigned to him or to them shall not invalidate any proceedings or any deed or sale pursuant
thereto, the validity of the assessment or levy of taxes or of the judgment of sale by which the
collection of the same may be enforced shall not affect the lien of the Town of Fountain Hills upon
such property for the delinquent taxes unpaid thereon, and no overcharge as to part of the taxes or
of costs shall invalidate any proceedings for the collection of taxes or the foreclosure; and all acts
of officers de facto shall be valid as if performed by officers de jure.
SECTION 3. All ordinances and parts of ordinances in conflict herewith are hereby
repealed.
SECTION 4. If any provision of this Ordinance is for any reason held by any court of
competent jurisdiction to be unenforceable, such provision or portion hereof shall be deemed
separate, distinct and independent of all other provisions and such holding shall not affect the
validity of the remaining portions of this Ordinance.
9196.001\. . \05-07 Property Tax.ord.doc
6.29.2005-1
PASSED AND ADOPTED by the Mayor and Common Council of the Town of Fountain
Hills, Arizona, July 7, 2005.
FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO:
W. J. Nichols, Mayor Bevelyn J. Bender, Town Clerk
REVIEWED BY: APPROVED AS TO FORM:
Timothy G. Pickering, Town Manager Andrew J. McGuire, Town Attorney
No packet information available for agenda item #24
22.) CONSIDERATION of ORDINANCE 05-07, levying upon the assessed valuation of the
property within the Town of Fountain Hills, subject to taxation a certain sum upon each one
hundred dollars ($100.00) of valuation sufficient to raise the amounts estimated to be required
in the annual budget, to provide funds for bond redemptions, for the purpose of paying
interest upon bonded indebtedness; all for the fiscal year ending the 30th of June 2006.
23.) Quarterly UPDATE by the Town Manager on progress of implementing the Council’s goals
and to include an update on the Strategic Plan by the Technical Advisory Committee.
24.) DISCUSSION with POSSIBLE ACTION regarding the current council vacancy.
25.) COUNCIL ASSESSMENT AND REVIEW of the meeting to identify procedural strengths,
weaknesses, and discuss possible improvements for future meetings.
26.) COUNCIL DISCUSSION/DIRECTION to the Town Manager.
Items listed below are related only to the propriety of (i) placing such items on a future
agenda for action or (ii) directing staff to conduct further research and report back to the
Council:
A. None
27.) SUMMARY OF COUNCIL REQUESTS by Town Manager.
28.) ADJOURNMENT.
DATED this 1st day of July, 2005.
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003
(voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting
or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this
agenda are available for review in the Clerk’s office.
Z:\Council Packets\2005\R7-7-05\Agenda 7-7-05 web.doc Page 3 of 4 Last printed 7/1/2005 11:12 AM