HomeMy WebLinkAbout4-6-06 Agenda Packet
NOTICE OF EXECUTIVE AND
REGULAR SESSION OF THE
FOUNTAIN HILLS TOWN COUNCIL
Mayor Wally Nichols
Councilmember Mike Archambault Councilmember Keith McMahan
Councilmember John Kavanagh
Councilmember Ed Kehe Vice Mayor Jay Schlum
TIME: 5:00 - 6:25 P.M. - EXECUTIVE SESSION
6:30 P.M. - REGULAR SESSION
WHEN: THURSDAY, APRIL 6, 2006
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
(Executive Session will be held in 2nd floor Conference Room)
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the
Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in
the Council Chamber Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk
or the Mayor. At that time, speakers should stand and approach the podium. Speakers are
asked to state their name prior to commenting and to direct their comments to the Presiding
Officer and not to individual Councilmembers. Speakers’ statements should not be
repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to
have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a
portion of their time for a later time or (ii) transfer any portion of their time to another
speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during
the Public Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time
limits may be waived by (i) discretion of the Town Manager upon request by the speaker not
less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the
Mayor either prior to or during a Meeting. Please be respectful when making your
comments. If you do not comply with these rules, you will be asked to leave.
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• CALL TO ORDER –Mayor Nichols
1. ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to A.R.S. §
38-431-03.A.1, for discussion or consideration of employment, assignment, appointment, promotion,
demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of
any public body, except that, with the exception of salary discussions, an officer, appointee or
employee may demand that the discussion or consideration occur at a public meeting. The public
body shall provide the officer, appointee or employee with written notice of the executive session as
is appropriate but not less than twenty-four hours for the officer, appointee or employee to determine
whether the discussion or consideration should occur at a public meeting. (Specifically, interviewing
of the Community Center Advisory Commission, Senior Services Advisory Commission, Public
Safety Advisory Commission, McDowell Mountain Preservation Commission applicants).
2. RETURN TO REGULAR SESSION
• CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Nichols
• INVOCATION – Pastor Mark Lansberry, The Fountains Methodist Church
• ROLL CALL – Mayor Nichols
• MAYOR’S REPORT –
The Mayor will recognize the St. Patrick’s Day Celebration sponsors.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed
on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is
subject to reasonable time, place, and manner restrictions. The Council will not discuss or take
legal action on matters raised during “Call to the Public” unless the matters are properly noticed for
discussion and legal action. At the conclusion of the call to the public, individual Councilmembers
may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on
a future Council agenda.
*CONSENT AGENDA -
*1.) CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from
March 16 and March 21, 2006.
*2.) CONSIDERATION of RESOLUTION 2006-16, abandoning whatever right, title, or
interest the Town has in the certain public utility and drainage easements located at the
northerly property line of Plat 401B, Block 5, Lot 30 (17036 E. Nicklaus Drive) as recorded
in Book 155 of Maps, page 12 Records of Maricopa County, Arizona. EA06-02
(Pizzicaroli)
*3.) CONSIDERATION of RESOLUTION 2006-17, abandoning whatever right, title, or
interest the Town has in the certain public utility and drainage easements located at the
northerly and easterly property line of Plat 432, Block 2, Lot 8 (15229 N. Ivory Drive) as
recorded in Book 155 of Maps, page 23 Records of Maricopa County, Arizona. EA06-03
(Koveikis)
*4.) CONSIDERATION of RESOLUTION 2006-23, abandoning whatever right, title, or
interest the Town has in the certain public utility and drainage easements located at the
northerly and easterly property line of Plat 505C, Block 3, Lot 49 (16439 N. Cobblestone
Lane) as recorded in Book 155 of Maps, page 158 Records of Maricopa County, Arizona.
Z:\Council Packets\2006\R4-6-06\Agenda4-6-06.doc Last printed 3/29/2006 11:58 AM
EA06-04 (Willigrod)
*5.) CONSIDERATION of RESOLUTION 2006-14, approving an amendment to the Intergovernmental Agreement dated July 1, 2002, as amended July 1, 2003, and July 1, 2004, between the Town of Fountain Hills and Regional Public Transportation Authority (RPTA) for bus service on Route 512 in the amount of $2,706 for fiscal year 2005-06.
*6.) CONSIDERATION of RESOLUTION 2006-05, regarding a MUTUAL AID AGREEMENT with Fort McDowell Yavapai Indian Nation regarding fire and emergency services.
*7.) CONSIDERATION of approving the purchase of SECURITY CAMERAS through Black Box Network Services at a cost of $24,291.68.
REGULAR AGENDA
8.) CONSIDERATION of APPOINTING a citizen to fill the vacancy on the Community Center Advisory Commission.
9.) CONSIDERATION of APPOINTING a citizen to fill the vacancy on the Public Safety Advisory Commission.
10.) CONSIDERATION of APPOINTING a citizen to fill the vacancy on the Senior Services Advisory Commission.
11.) CONSIDERATION of APPOINTING citizens to fill the vacancies on the McDowell Mountain Preservation Commission.
12.) CONSIDERATION of approving a CONTRACT with Ardavin Builders, Inc. in the amount of $1,589,866.35 for construction of Avenue of the Fountains Enhancement Project – Phase 1 (inclusive of the north side of the Avenue and in front of Town Hall property).
13.) QUARTERLY UPDATE by the Town Manager on the progress of implementing the Council’s GOALS.
14.) CONSIDERATION of APPOINTING Ginny Dickey to fill the vacancy on the Town Council for the remaining portion of said term, which ends May 31, 2006.
15.) COUNCIL DISCUSSION/DIRECTION to the Town Manager.
Items listed below are related only to the propriety of (i) placing such items on a future
agenda for action or (ii) directing staff to conduct further research and report back to the
Council:
A. NONE
16.) SUMMARY OF COUNCIL REQUESTS by Town Manager.
17.) ADJOURNMENT.
DATED this 31st day of March 2006:
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003
(voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting
or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this
agenda are available for review in the Clerk’s office.
ACKNOWLEDGEMENT OF
ST. PATRICK’S DAY CELEBRATION SPONSORS
On behalf of myself, the members of the Town Council and Staff,
and the residents of Fountain Hills, we wish to recognize the
contribution of the sponsors of the newly expanded St. Patrick’s
Day Celebration at Fountain Park.
First and foremost, thank you to Loving Family Dental for dying
the Fountain green each year since 2003 and TWICE this year.
The green fountain on St. Patrick’s Day has been a tradition since
the early 80’s.
Thank you also to MCO Properties, Century 21 Kern Realty, the
Fountain Hills Chamber of Commerce, Phil’s Filling Station, Four
Peaks Boys and Girls Club and Legacy Asset Management for
their contributions to the event.
Several thousand people attended this year’s celebration. Our
appreciation goes out to each of you for your sponsorship of this
unique Town event. Thank you.
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting Meeting Date: April 6, 2006
Submitting Department: Administration Contact Person: Bender
Consent: Regular: Requesting Action: Report Only:
Type of Document Needing Approval (Check all that apply):
Public Hearing Resolution Ordinance
Agreement Emergency Clause Special Event Permit
Special Consideration Intergovernmental Agreement Acceptance
Grant Submission Liquor/Bingo License Application Plat
Special Event Permit Special/Temp Use Permit
Other: Draft Meeting Minutes
Council Priority (Check Appropriate Areas):
Education Public Fitness Library Services
Public Safety Community Activities Economic Development
Public Works Human Service Needs Parks & Recreation
Town Elections Community Development
Regular Agenda Wording: CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES
from March 16 and March 21, 2006.
Staff Recommendation: Approve Fiscal Impact: No $
Purpose of Item and Background Information: Approve the council meeting minutes for archival purposes.
List All Attachments as Follows:
Type(s) of Presentation: None
Signatures of Submitting Staff:
____________________________ _____________________________________
Department Head Budget Review
(if item not budgeted or exceeds budget amount)
____________________________
Town Manager / Designee
Document in 4-6-06.obd
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting Meeting Date: 4/6/06
Submitting Department: Public Works Contact Person: Tom Ward
Consent: Regular: Requesting Action: Report Only:
Type of Document Needing Approval (Check all that apply):
Public Hearing Resolution Ordinance
Agreement Emergency Clause Special Event Permit
Special Consideration Intergovernmental Agreement Acceptance
Grant Submission Liquor/Bingo License Application Plat
Special Event Permit Special/Temp Use Permit
Other:
Council Priority (Check Appropriate Areas):
Education Public Fitness Library Services
Public Safety Community Activities Economic Development
Public Works Human Service Needs Parks & Recreation
Town Elections Community Development Finance
Regular Agenda Wording: Consideration of RESOLUTION 2006-16 abandoning whatever right, title,
or interest the Town has in the certain public utility and drainage easements located at the northerly
property line of Plat 401B, Block 5, Lot 30 (17036 E. Nicklaus Drive) as recorded in Book 155 of Maps,
Page 12 Records of Maricopa County, Arizona. EA06-02 (Pizzicaroli)
Staff Recommendation: Approve Fiscal Impact: No $
Purpose of Item and Background Information: Request for abandonment.
List All Attachments as Follows: Staff memo, resolution and abandonment exhibit
Type(s) of Presentation: None
Signatures of Submitting Staff:
____________________________ _____________________________________
Department Head Budget Review
(if item not budgeted or exceeds budget amount)
____________________________
Town Manager
Document in 4-6-06.obd
TOWN OF FOUNTAIN HILLS
PUBLIC WORKS DEPARTMENT
MEMO
TO: Honorable Mayor and Town Council
DT: February 23, 2006
FR: Art Candelaria
Randy Harrel
Reviewed: Tom Ward
RE: Easement Abandonment - EA06-02
17036 E. Nicklaus Drive
Plat 401B, Block 5, Lot 30
This item on the Town Council's agenda is a proposal to abandon portions of the twenty (20’) foot public utility and
drainage easements located at the northerly property line of Plat 401B, Block 5, Lot 30, (17036 E. Nicklaus Drive)
as shown in Exhibit “A”. The property owners desire the assurance that any future improvements made to the lot
will not be infringed upon by the construction of utilities.
All affected utility companies have been notified of this abandonment proposal and have approved the
proposed abandonment of this public utility easement.
The Engineering Department has reviewed the site to ascertain any drainage issues in addition to the
Town's general interest in the easement. It is the professional opinion of the Engineering Department that
there is no need for the Town to retain the drainage easement proposed to be abandoned, with the
understanding that certain lots within this subdivision are subject to lot-to-lot drainage runoff. The
property owners of Lot 30 are required to pass the developed flows generated by the upstream lots across
their property.
Staff recommends approval of Resolution 2006-16.
Enc: Resolution
Exhibit
c: Hope Anne & John Pizzicaroli
Adjacent Property Owners
Document in 4-6-06.obd
RESOLUTION 2006-16
A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR
INTEREST IT HAS IN PORTIONS OF THE CERTAIN PUBLIC UTILITY AND
DRAINAGE EASEMENTS AT THE NORTHERLY PROPERTY LINE OF PLAT
401B, BLOCK 5, LOT 30, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK
155 OF MAPS, PAGE 12 RECORDS OF MARICOPA COUNTY, ARIZONA.
WHEREAS, the Mayor and Council of the Town of Fountain Hills (the “Town Council”), as the
governing body of real property located in the Town of Fountain Hills (the “Town”), may require the
dedication of public streets, sewer, water, drainage, and other utility easements or rights-of-way within any
proposed subdivision; and
WHEREAS, the Town Council has the authority to accept or reject offers of dedication of private
property by easement, deed, subdivision, plat or other lawful means; and
WHEREAS, all present utility companies have received notification of the proposed
abandonment.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF FOUNTAIN HILLS, as follows:
SECTION 1. That portions of the certain twenty (20’) foot public utility and drainage easement,
located at the northerly property line of Plat 401B, Block 5, Lot 30, Fountain Hills, as recorded in Book
155 of Maps, Page 12 records of Maricopa County, and as more particularly described in Exhibit A,
attached hereto and incorporated herein by reference, are hereby declared to be abandoned by the Town.
Certain lots within this subdivision are subject to lot-to-lot drainage runoff. The property owner is
required to pass the developed flows generated by the upstream lots across their property.
SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for
the purpose of removing any potential cloud on the title to said property and that the Town in no way
attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting
there from or existing previous to any action by the Town.
[SIGNATURES ON FOLLOWING PAGE]
Document in 4-6-06.obd
PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, April 6,
2006.
FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO:
W. J. Nichols, Mayor Bevelyn J. Bender, Town Clerk
REVIEWED BY: APPROVED AS TO FORM:
Timothy G. Pickering, Town Manager Andrew J. McGuire, Town Attorney
Document in 4-6-06.obd
Document in 4-6-06.obd
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting Meeting Date: 4/6/06
Submitting Department: Public Works Contact Person: Tom Ward
Consent: Regular: Requesting Action: Report Only:
Type of Document Needing Approval (Check all that apply):
Public Hearing Resolution Ordinance
Agreement Emergency Clause Special Event Permit
Special Consideration Intergovernmental Agreement Acceptance
Grant Submission Liquor/Bingo License Application Plat
Special Event Permit Special/Temp Use Permit
Other:
Council Priority (Check Appropriate Areas):
Education Public Fitness Library Services
Public Safety Community Activities Economic Development
Public Works Human Service Needs Parks & Recreation
Town Elections Community Development Finance
Regular Agenda Wording: Consideration of RESOLUTION 2006-17 abandoning whatever right, title,
or interest the Town has in the certain public utility and drainage easements located at the northerly and
easterly property line of Plat 432, Block 2, Lot 8 (15229 N. Ivory Drive) as recorded in Book 155 of
Maps, Page 23 Records of Maricopa County, Arizona. EA06-03 (Koveikis)
Staff Recommendation: Approve Fiscal Impact: No $
Purpose of Item and Background Information: Request for abandonment.
List All Attachments as Follows: Staff memo, resolution and abandonment exhibit
Type(s) of Presentation: None
Signatures of Submitting Staff:
____________________________ _____________________________________
Department Head Budget Review
(if item not budgeted or exceeds budget amount)
____________________________
Town Manager
Document in 4-6-06.obd
TOWN OF FOUNTAIN HILLS
PUBLIC WORKS DEPARTMENT
MEMO
TO: Honorable Mayor and Town Council
DT: February 21, 2006
FR: Art Candelaria
Randy Harrel
Reviewed: Tom Ward
RE: Easement Abandonment - EA06-03
15229 N. Ivory Drive
Plat 432, Block 2, Lot 8
This item on the Town Council's agenda is a proposal to abandon portions of the twenty (20’) and ten (10’) foot
public utility and drainage easements located at the northerly and easterly property line of Plat 432, Block 2, Lot 8,
(15229 N. Ivory Drive) respectively as shown in Exhibit “A”. The property owners desire the assurance that any
future improvements made to the lot will not be infringed upon by the construction of utilities. The westerly 35’ of
the northerly 20’ public utility easement will be retained for potential future utility boxes.
All affected utility companies have been notified of this abandonment proposal and have approved the
proposed abandonment of this public utility easement.
The Engineering Department has reviewed the site to ascertain any drainage issues in addition to the
Town's general interest in the easement. It is the professional opinion of the Engineering Department that
there is no need for the Town to retain the easterly drainage easement proposed to be abandoned, with the
understanding that certain lots within this subdivision are subject to lot-to-lot drainage runoff. The
property owners of Lot 8 are required to pass the developed flows generated by the upstream lots across
their property. The northerly drainage easement should be retained for maintenance access to the wash
and for potential flood plain usage.
Staff recommends approval of Resolution 2006-17.
Enc: Resolution
Exhibit
c: Steve Koveikis
Adjacent Property Owners
Document in 4-6-06.obd
RESOLUTION 2006-17
A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR
INTEREST IT HAS IN PORTIONS OF THE CERTAIN PUBLIC UTILITY AND
DRAINAGE EASEMENTS AT THE NORTHERLY AND EASTERLY PROPERTY
LINE OF PLAT 432, BLOCK 2, LOT 8, FOUNTAIN HILLS, ARIZONA, AS
RECORDED IN BOOK 155 OF MAPS, PAGE 23 RECORDS OF MARICOPA
COUNTY, ARIZONA.
WHEREAS, the Mayor and Council of the Town of Fountain Hills (the “Town Council”), as the
governing body of real property located in the Town of Fountain Hills (the “Town”), may require the
dedication of public streets, sewer, water, drainage, and other utility easements or rights-of-way within any
proposed subdivision; and
WHEREAS, the Town Council has the authority to accept or reject offers of dedication of private
property by easement, deed, subdivision, plat or other lawful means; and
WHEREAS, all present utility companies have received notification of the proposed
abandonment.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF FOUNTAIN HILLS, as follows:
SECTION 1. That portions of the certain twenty (20’) and ten (10’) foot public utility and
drainage easement, located at the northerly and easterly property line of Plat 432, Block 2, Lot 8, Fountain
Hills, as recorded in Book 155 of Maps, Page 23 records of Maricopa County, and as more particularly
described in Exhibit A, attached hereto and incorporated herein by reference, are hereby declared to be
abandoned by the Town. Certain lots within this subdivision are subject to lot-to-lot drainage runoff. The
property owner is required to pass the developed flows generated by the upstream lots across their
property.
SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for
the purpose of removing any potential cloud on the title to said property and that the Town in no way
attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting
there from or existing previous to any action by the Town.
[SIGNATURES ON FOLLOWING PAGE]
Document in 4-6-06.obd
PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, April 6,
2006.
FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO:
W. J. Nichols, Mayor Bevelyn J. Bender, Town Clerk
REVIEWED BY: APPROVED AS TO FORM:
Timothy G. Pickering, Town Manager Andrew J. McGuire, Town Attorney
Document in 4-6-06.obd
Document in 4-6-06.obd
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting Meeting Date: 4/6/06
Submitting Department: Public Works Contact Person: Tom Ward
Consent: Regular: Requesting Action: Report Only:
Type of Document Needing Approval (Check all that apply):
Public Hearing Resolution Ordinance
Agreement Emergency Clause Special Event Permit
Special Consideration Intergovernmental Agreement Acceptance
Grant Submission Liquor/Bingo License Application Plat
Special Event Permit Special/Temp Use Permit
Other:
Council Priority (Check Appropriate Areas):
Education Public Fitness Library Services
Public Safety Community Activities Economic Development
Public Works Human Service Needs Parks & Recreation
Town Elections Community Development Finance
Regular Agenda Wording: Consideration of RESOLUTION 2006-23 abandoning whatever right, title,
or interest the Town has in the certain public utility and drainage easements located at the northerly and
easterly property line of Plat 505C, Block 3, Lot 49 (16439 N. Cobblestone Lane) as recorded in Book
158 of Maps, Page 42 Records of Maricopa County, Arizona. EA06-04 (Willigrod)
Staff Recommendation: Approve Fiscal Impact: No $
Purpose of Item and Background Information: Request for abandonment.
List All Attachments as Follows: Staff memo, resolution and abandonment exhibit
Type(s) of Presentation: None
Signatures of Submitting Staff:
____________________________ _____________________________________
Department Head Budget Review
(if item not budgeted or exceeds budget amount)
____________________________
Town Manager
Document in 4-6-06.obd
TOWN OF FOUNTAIN HILLS
PUBLIC WORKS DEPARTMENT
MEMO
TO: Honorable Mayor and Town Council
DT: March 6, 2006
FR: Art Candelaria
Randy Harrel
Reviewed: Tom Ward
RE: Easement Abandonment - EA06-04
16439 N. Cobblestone Lane
Plat 505C, Block 3, Lot 49
This item on the Town Council's agenda is a proposal to abandon portions of the ten (10’) foot public utility and
drainage easements located at the northerly and easterly property line of Plat 505C, Block 3, Lot 49, (16439 N.
Cobblestone Lane) as shown in Exhibit “A”. The property owners desire the assurance that any future
improvements made to the lot will not be infringed upon by the construction of utilities.
All affected utility companies have been notified of this abandonment proposal and have approved the
proposed abandonment of this public utility easement.
The Engineering Department has reviewed the site to ascertain any drainage issues in addition to the
Town's general interest in the easement. It is the professional opinion of the Engineering Department that
there is no need for the Town to retain the drainage easement proposed to be abandoned, with the
understanding that certain lots within this subdivision are subject to lot-to-lot drainage runoff. The
property owners of Lot 49 are required to pass the developed flows generated by the upstream lots across
their property.
Staff recommends approval of Resolution 2006-23.
Enc: Resolution
Exhibit
c: David & Jenny Willigrod
Adjacent Property Owners
Document in 4-6-06.obd
RESOLUTION 2006-23
A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR
INTEREST IT HAS IN PORTIONS OF THE CERTAIN PUBLIC UTILITY AND
DRAINAGE EASEMENTS AT THE NORTHERLY AND EASTERLY PROPERTY
LINE OF PLAT 505C, BLOCK 3, LOT 49, FOUNTAIN HILLS, ARIZONA, AS
RECORDED IN BOOK 158 OF MAPS, PAGE 42 RECORDS OF MARICOPA
COUNTY, ARIZONA.
WHEREAS, the Mayor and Council of the Town of Fountain Hills (the “Town Council”), as the
governing body of real property located in the Town of Fountain Hills (the “Town”), may require the
dedication of public streets, sewer, water, drainage, and other utility easements or rights-of-way within any
proposed subdivision; and
WHEREAS, the Town Council has the authority to accept or reject offers of dedication of private
property by easement, deed, subdivision, plat or other lawful means; and
WHEREAS, all present utility companies have received notification of the proposed
abandonment.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF FOUNTAIN HILLS, as follows:
SECTION 1. That portions of the certain ten (10’) foot public utility and drainage easement,
located at the northerly and easterly property line of Plat 505C, Block 3, Lot 49, Fountain Hills, as
recorded in Book 158 of Maps, Page 42 records of Maricopa County, and as more particularly described in
Exhibit A, attached hereto and incorporated herein by reference, are hereby declared to be abandoned by
the Town. Certain lots within this subdivision are subject to lot-to-lot drainage runoff. The property
owner is required to pass the developed flows generated by the upstream lots across their property.
SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for
the purpose of removing any potential cloud on the title to said property and that the Town in no way
attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting
there from or existing previous to any action by the Town.
[SIGNATURES ON FOLLOWING PAGE]
Document in 4-6-06.obd
PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, April 6,
2006.
FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO:
W. J. Nichols, Mayor Bevelyn J. Bender, Town Clerk
REVIEWED BY: APPROVED AS TO FORM:
Timothy G. Pickering, Town Manager Andrew J. McGuire, Town Attorney
Document in 4-6-06.obd
Document in 4-6-06.obd
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting Meeting Date: 4/6/06
Submitting Department: Public Works Contact Person: John Morast
Consent: Regular: Requesting Action: Report Only:
Type of Document Needing Approval (Check all that apply):
Public Hearing Resolution Ordinance
Agreement Emergency Clause Special Event Permit
Special Consideration Intergovernmental Agreement Acceptance
Grant Submission Liquor/Bingo License Application Plat
Special Event Permit Special/Temp Use Permit
Other:
Council Priority (Check Appropriate Areas):
Education Public Fitness Library Services
Public Safety Community Activities Economic Development
Public Works Human Service Needs Parks & Recreation
Town Elections Community Development Finance
Regular Agenda Wording: CONSIDERATION of RESOLUTION 2006-14, approving an
amendment to the Intergovernmental Agreement dated July 1, 2002, as amended July 1, 2003,
and July 1, 2004, between the Town of Fountain Hills and Regional Public Transportation
Authority (RPTA) for bus service on Route 512 in the amount of $2,706 for fiscal year 2005-06.
Staff Recommendation: Approve Fiscal Impact: Yes $2,706.00
Purpose of Item and Background Information: The RPTA currently provides the peak hour bus
service through Route 512. The 512 provide two stops at Palisades Boulevard and LaMontana Boulevard
in the morning, starting at 5:57 a.m. and two stops in the afternoon ending at 6:23 p.m.
The total cost for this service is $15,440. The RPTA funds approximately 82% of the transit service cost.
The Town is responsible for $2,706.00, which is approximately 18% of the total cost.
List All Attachments as Follows: Resolution, Staff memo, and RPTA Intergovernmental Agreement
Amendment
Type(s) of Presentation: None
Signatures of Submitting Staff:
____________________________ _____________________________________
Department Head Budget Review
(if item not budgeted or exceeds budget amount)
____________________________
Town Manager
Document in 4-6-06.obd
TOWN OF FOUNTAIN HILLS
PUBLIC WORKS DEPARTMENT
MEMO
TO: Honorable Mayor and Council
DT: March 1, 2006
FR: John W. Morast, Asst. Public Works Director
TH: Thomas L. Ward, Director of Public Works
RE: Intergovernmental Agreement
Amendment with the Regional Public
Transportation Authority (RPTA) Route 512
Transit Service
The Town provides express bus transit services utilizing Valley Metro Route 512. In the
morning, the 512 express services originate in Fountain Hills, with the first of two stops at 5:57
a.m. at Palisades Boulevard and LaMontana Drive. The evening service ends in Fountain Hills
with the last of two stops at Palisades Boulevard and LaMontana Drive at 6:23 p.m. The Route
512 express service has been provided since July 2002.
Staff recommends approval of the Intergovernmental Agreement Amendment with the Regional
Public Transportation Authority Transit Services in the amount not to exceed $2,706.00.
639823.1
RESOLUTION NO. 2006-14
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, AUTHORIZING AN AMENDMENT TO THE
INTERGOVERNMENTAL AGREEMENT WITH THE REGIONAL PUBLIC
TRANSPORTATION AUTHORITY FOR BUS TRANSIT SERVICE.
BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS as follows:
SECTION 1. That an amendment (the “Amendment”) to the Intergovernmental
Agreement between the Town of Fountain Hills and the Regional Public Transportation
Authority for bus transit service is hereby approved in the form attached hereto as Exhibit A and
incorporated herein by reference.
SECTION 2. That the Mayor, the Town Manager, the Town Clerk and the Town
Attorney are hereby authorized and directed to take all steps necessary to cause the execution of
the Amendment.
PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills,
Arizona, April 6, 2006.
FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO:
W. J. Nichols, Mayor Bevelyn J. Bender, Town Clerk
REVIEWED BY: APPROVED AS TO FORM:
Timothy G. Pickering, Town Manager Andrew J. McGuire, Town Attorney
639823.1
EXHIBIT A
TO
RESOLUTION NO. 2006-14
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting Meeting Date: April 6,2006
Submitting Department: Fire Contact Person: LaGreca
Consent: Regular: Requesting Action: Report Only:
Type of Document Needing Approval (Check all that apply):
Public Hearing Resolution Ordinance
Agreement Emergency Clause Special Event Permit
Special Consideration Intergovernmental Agreement Acceptance
Grant Submission Liquor/Bingo License Application Plat
Special Event Permit Special/Temp Use Permit
Other:
Council Priority (Check Appropriate Areas):
Education Public Fitness Library Services
Public Safety Community Activities Economic Development
Public Works Human Service Needs Parks & Recreation
Town Elections Community Development Finance
Regular Agenda Wording: Consideration of Resolution 2006-05, regarding a Mutual Aid Agreement with Fort
McDowell Yavapai Indian Nation regarding fire and emergency services.
Staff Recommendation: Approve Fiscal Impact: No $
Purpose of Item and Background Information: The Town and the Nation desire to enter in to this agreement
for mutual aid and assistance to encourage the development of cooperative procedures and protocals, and other
activities that will enhance fire protection for the residents of both the nation and the Town.
List All Attachments as Follows: Mutual Aig Agreement.
Type(s) of Presentation: None
Signatures of Submitting Staff:
____________________________ _____________________________________
Department Head Budget Review
(if item not budgeted or exceeds budget amount)
____________________________
Town Manager
640503.1
RESOLUTION NO. 2006-05
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, APPROVING AN INTERGOVERNMENTAL
AGREEMENT WITH THE FORT MCDOWELL YAVAPAI NATION
RELATING TO FIRE AND EMERGENCY SERVICES MUTUAL AID.
BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS as follows:
SECTION 1. That the Intergovernmental Agreement between the Town of Fountain
Hills and the Fort McDowell Yavapai Nation relating to fire and emergency services mutual aid
(the “Agreement”) is hereby approved in the form attached hereto as Exhibit A and incorporated
herein by reference.
SECTION 2. That the Mayor, the Town Manager, the Town Clerk and the Town
Attorney are hereby authorized and directed to cause the execution of the Agreement and to take
all steps necessary to carry out the purpose and intent of this Resolution.
PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills,
Arizona, April 6, 2006.
FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO:
W. J. Nichols, Mayor Bevelyn J. Bender, Town Clerk
REVIEWED BY: APPROVED AS TO FORM:
Timothy G. Pickering, Town Manager Andrew J. McGuire, Town Attorney
640503.1
EXHIBIT A
TO
RESOLUTION NO. 2006-05
[Intergovernmental Agreement]
See following pages.
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting Meeting Date: April 6, 2006
Submitting Department: Parks & Recreation Contact Person: Samantha J. Coffman
Consent: Regular: Requesting Action: Report Only:
Type of Document Needing Approval (Check all that apply):
Public Hearing Resolution Ordinance
Agreement Emergency Clause Special Event Permit
Special Consideration Intergovernmental Agreement Acceptance
Grant Submission Liquor/Bingo License Application Plat
Special Event Permit Special/Temp Use Permit
Other: Purchase request over $20,000
Council Priority (Check Appropriate Areas):
Education Public Fitness Library Services
Public Safety Community Activities Economic Development
Public Works Human Service Needs Parks & Recreation
Town Elections Community Development Finance
Regular Agenda Wording: Consideration of Approving the purchase of security cameras through Black Box
Network Services at a cost of $24,291.68
Staff Recommendation: Approve Fiscal Impact: Yes $24,291.68
Purpose of Item and Background Information: The need for security cameras has come about over the past
few months with several items disappearing from inside of the Center and vandalism taking place outside of the
building. The missing objects include four pieces of art, which were on loan, money from inside of the
administrative offices and a guest’s purse. Damage to the patio area has also taken place on several occasions.
The vendor, Black Box Network Services is on state contract therefore, no other bids were requested. While there
are some cameras already present this would greatly increase the areas that can be monitored. Funds for this
project will be taken out of the Community Center's FF&E fund. Purchases over $20,000 require authorization by
Council.
List All Attachments as Follows: Staff Memo, Contract from Black Box Network Services , and layout of the
Community Center showing camera placement.
Type(s) of Presentation: None
Signatures of Submitting Staff:
____________________________ _____________________________________
Department Head Budget Review
(if item not budgeted or exceeds budget amount)
____________________________
Town Manager
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting Meeting Date: April 6, 2006
Submitting Department: Parks and Recreation / Administration Contact Person: Mark Mayer /
Ellen Pence
Consent: Regular: Requesting Action: Report Only:
Type of Document Needing Approval (Check all that apply):
Public Hearing Resolution Ordinance
Agreement Emergency Clause Special Event Permit
Special Consideration Intergovernmental Agreement Acceptance
Grant Submission Liquor/Bingo License Application Plat
Special Event Permit Special/Temp Use Permit
Other: Commission Appointments
Council Priority (Check Appropriate Areas):
Education Public Fitness Library Services
Public Safety Community Activities Economic Development
Public Works Human Service Needs Parks & Recreation
Town Elections Community Development
Regular Agenda Wording: Consideration of Appointing one member to the Community Center Advisory
Commission.
Staff Recommendation: Approve Fiscal Impact: No $
Purpose of Item and Background Information: There are currently a number of Town Commissions with
vacancies that need to be filled. Interviews will be conducted by the Council on April 6, 2006. The new
Commissioners are scheduled to be appointed at the Council meeting on April 6, 2006. There is one opening on
the Commission and one candidate. The candidate is Alice Brovan
List All Attachments as Follows:
Type(s) of Presentation: None
Signatures of Submitting Staff:
____________________________ _____________________________________
Department Head Budget Review
(if item not budgeted or exceeds budget amount)
____________________________
Town Manager / Designee
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting Meeting Date: April 6, 2006
Submitting Department: Parks and Recreation / Administration Contact Person: Mark Mayer /
Ellen Pence
Consent: Regular: Requesting Action: Report Only:
Type of Document Needing Approval (Check all that apply):
Public Hearing Resolution Ordinance
Agreement Emergency Clause Special Event Permit
Special Consideration Intergovernmental Agreement Acceptance
Grant Submission Liquor/Bingo License Application Plat
Special Event Permit Special/Temp Use Permit
Other: Commission Appointments
Council Priority (Check Appropriate Areas):
Education Public Fitness Library Services
Public Safety Community Activities Economic Development
Public Works Human Service Needs Parks & Recreation
Town Elections Community Development
Regular Agenda Wording: Consideration of Appointing one member to the Senior Services Advisory
Commission.
Staff Recommendation: Approve Fiscal Impact: No $
Purpose of Item and Background Information: There are currently a number of Town Commissions with
vacancies that need to be filled. Interviews will be conducted by the Council on April 6, 2006. The new
Commissioners are scheduled to be appointed at the Council meeting on April 6, 2006. There is one opening on
the Commission and one candidate. The candidate is Larry Mallek
List All Attachments as Follows:
Type(s) of Presentation: None
Signatures of Submitting Staff:
____________________________ _____________________________________
Department Head Budget Review
(if item not budgeted or exceeds budget amount)
____________________________
Town Manager / Designee
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting Meeting Date: April 6, 2006
Submitting Department: Public Works Contact Person: Kate Zanon, Planner
Consent: Regular: Requesting Action: Report Only:
Type of Document Needing Approval (Check all that apply):
Public Hearing Resolution Ordinance
Agreement Emergency Clause Special Event
Permit
Special Consideration Intergovernmental Agreement Acceptance
Grant Submission Liquor/Bingo License Application Plat
Special Event Permit Special/Temp Use Permit
Other: Contract
Council Priority (Check Appropriate Areas):
Education Public Fitness Library Services
Public Safety Community Activities Economic Development
Public Works Human Service Needs Parks & Recreation
Town Elections Community Development
Regular Agenda Wording: CONSIDERATION of approving a contract with Ardavin Builders, Inc. in
the amount of $1,589,866.35 for Avenue of the Fountains Enhancement Project (inclusive of the north
side of the Avenue and in front of Town Hall property).
Staff Recommendation: Approve Fiscal Impact: Yes $1,589,866.35
Purpose of Item and Background Information: Town staff received bids for the Avenue of the
Fountains Enhancement Project. Staff is recommending approval of a contract with Ardavin Builders,
Inc. for Avenue of the Fountains Enhancement Project-- Phase I. If the contract is approved, construction
for the project will begin in April 2006.
List All Attachments as Follows: Staff Report, Contract, Illustrative
Type(s) of Presentation: None
Signatures of Submitting Staff:
____________________________ _____________________________________
Department Head Budget Review
(if item not budgeted or exceeds budget amount)
____________________________
Town Manager / Designee
Z:\Council Packets\2006\R4-6-06\ArdavinActionFormandMemo.doc Page 1 of 3
TOWN OF FOUNTAIN HILLS
OFFICE OF PUBLIC WORKS
MEMORANDUM
TO: Honorable Mayor and Town Council
DT: April 6, 2006
FR: Kate Zanon, Planer thru Megan Griego,
Economic Development Specialist through
Tim Pickering, Town Manager
RE: Avenue of the Fountains Enhancement
Project Construction Contract Award to
Ardavin Builders
BACKGROUND AND PROJECT SUMMARY: In 2001, the Town commissioned an economic
enhancement study in order to determine the boundaries and establish a vision for the downtown.
That same year, Town Council determined the creation of an “Avenue of the Fountains Concept
Plan” was desirable. In February 2003, Council approved the release for a Request For Proposals
(RFP) which resulted in having three themes for the downtown created by Design Workshop in
2004, which incorporated several amenities and features that were expressed in public meetings:
Desert Garden, Sculpture/Art Garden, and Water Garden.
On August 8, 2004 the Town Council approved the concept plan for the Water Garden theme.
Since then, the Town of Fountain Hills hired WLB Group to illustrate the desired theme and to
create construction documents and cost estimates for the project. The construction of the
improvements are intended to improve the aesthetic and functional characteristics of the Avenue of
the Fountains, to help create a more pedestrian-friendly downtown, and a hub of activity on our
main street.
In order to accomplish this redevelopment goal, WLB Group was hired by the Town to create a
design for the Avenue of the Fountains, which Town Council approved on January 19, 2006. Since
the design approval, the Town sought bids to construct the proposed Phase I improvements to the
Avenue of the Fountains.
DISCUSSION: Phase I will improve the north side of the Avenue of the Fountains from La
Montana to Saguaro and in front of Town Hall property. Phase I will include
expanding/accentuating the planters by adding more vegetation and up lights on the palms,
staining the sidewalks and sandblasting a design into the concrete, a complete lighting package
with street lights and double-sided banners, two large shade structures at each mid-block location
with ample seating under them, and plenty of benches, trash receptacles, and bike racks along the
length of the Avenue.
COST: As a result of increased valley-wide construction costs (50% increase in the last three
years), the total cost of Phase I is now $1,589,866.35, which is up from the original $1,100,000
construction cost estimate. However, the 05-06 fiscal year budget was recently analyzed and we
anticipate the Town receiving an additional $829,400 in revenues in this year’s General Fund
above what was originally projected, which can be expended to fund this project.
Z:\Council Packets\2006\R4-6-06\ArdavinActionFormandMemo.doc Page 2 of 3
Bids Received
Bidder's Name Bid 1A Sub. Bid 1B Sub.Total Bid
1 Ardavin Builders, Inc. $1,198,505.00 $391,361.35 $1,589,866.35
2 Markham Contracting Co., Inc. $2,914,143.65 $552,037.94 $3,466,201.89
ARDAVIN BUILDERS: Ardavin Builders, Inc. has expertise in project consultation,
construction management, and general contracting. They recently completed the Fountain Parks
- Phase II Improvements in February 2005, and are currently working with Parks and Recreation
to construct the picnic ramadas at Fountain Park adjacent to the playgrounds. The bid they
submitted is valid until May 1, 2006 (60 days after the bid-opening date).
EVALUATION: If Town Council approves the contract, staff will continue to move the project
forward by executing the timeline of activities below:
Construction Timeline
Date Activity
4/10/06 Issue notice to proceed with construction*
8/31/06 Construction of phase one expected to conclude
*Construction activity is approximately 120 days.
RECOMMENDATION: Staff recommends that the Town Council approve the contract with
Ardavin Builders in the amount of $1,589,866.35 to construct the Avenue of the Fountains
Enhancement Project—Phase 1.
Z:\Council Packets\2006\R4-6-06\ArdavinActionFormandMemo.doc Page 3 of 3
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting Meeting Date: 4/06/06
Submitting Department: Administration Contact Person: Tim Pickering
Consent: Regular: Requesting Action: Report Only:
Type of Document Needing Approval (Check all that apply):
Public Hearing Resolution Ordinance
Agreement Emergency Clause Special Event Permit
Special Consideration Intergovernmental Agreement Acceptance
Grant Submission Liquor/Bingo License Application Plat
Special Event Permit Special/Temp Use Permit
Other: Report
Council Priority (Check Appropriate Areas):
Education Public Fitness Library Services
Public Safety Community Activities Economic Development
Public Works Human Service Needs Parks & Recreation
Town Elections Community Development Finance
Regular Agenda Wording: Quarterly UPDATE by Town Manager on progress of implementing the
Council’s goals.
Staff Recommendation: Approve Fiscal Impact: No $
Purpose of Item and Background Information:
List All Attachments as Follows: Written report.
Type(s) of Presentation: Verbal
Signatures of Submitting Staff:
____________________________ _____________________________________
Department Head Budget Review
(if item not budgeted or exceeds budget amount)
____________________________
Town Manager
REPORT TO
FOUNTAIN HILLS TOWN COUNCIL
3rd QUARTER
PROGRESS TOWARD
GOALS
ESTABLISHED
BY COUNCIL
Presented by
Timothy G. Pickering, Town Manager
April 6, 2006
OVERVIEW
During a goal-setting retreat in January 2005, the Town Council identified primary goals
for the FY2005-06 budget.
A second retreat was held with management staff to develop specific implementation
plans and identify resources necessary to carry out the goals established by the
Council.
The following graph depicts progress the staff has made toward achieving all goals.
0 102030405060708090100
BUSINESS RELATIONS
/ RETENTION
INTERGOVERNMENTAL
RELATIONS PROGRAM
EXPLORE ADDITIONAL
PARKS / AMENITIES
STRATEGIC PLAN
PUBLIC INFORMATION
/ GRANT WRITING
STATE TRUST LAND
PROGRESS TO GOALS
1st Quarter2nd Quarter3rd Quarter Percent Complete
The Town Manager and management team are readily available to answer questions
regarding this report.
Goals Report Page 1 April 6, 2006
STATE TRUST LAND
GOAL: In an active and timely manner, participate in the planning and annexation
of the State Trust Land.
In the third quarter of this fiscal year, the Town’s State Trust Land team made
substantial progress on the goal of annexing the State Trust Land north of the Town.
On January 6, 2006, staff provided the State Land Commissioner with a proposed
General Plan Amendment (GPA) and a draft pre-annexation development agreement.
After review and minor modification, Commissioner Winkleman signed the pre-
annexation development agreement and preliminarily approved the GPA on January 27,
2006. On this same day, staff transmitted the GPA to agencies and organizations for
review pursuant to statutory requirements. Staff received a traffic impact report
prepared for the Town by Burgess and Niple. The traffic report was transmitted with the
GPA.
The GPA was reviewed by the Town Council and Planning and Zoning Commission at a
joint work session on February 7, 2006. This was followed by an Open House held at
the Community Center on February 15, 2006. The Open House was well attended by
146 residents. Most of those attending live either immediately west or south of the
State Trust Land. We invited feedback on the proposed plan and received comments
on traffic, the natural environment, housing the proposed park and other miscellaneous
topics. On March 8, 2006, staff met to develop mitigation measures dealing with the
concerns. We continue to work with the State Land Department to effect changes to the
Plan addressing these issues
On February 23, 2006 the Planning and Zoning Commission acted to initiate an
application to rezone the State Trust Land to zoning classifications consistent with the
land use categories proposed by the GPA. That application was transmitted for review
by interested agencies and organizations consistent with standard rezoning procedures
on February 28, 2006. Also on February 28, 2006, Mayor Nichols signed a letter
formally requesting annexation of the State Trust Land by the Town.
On February 27, the Town’s State Trust Land Team met to discuss various issues, but
primarily, the provision of sewer service to the State Trust Land. This was followed by a
meeting on March 2, 2006 with the State Land Department at the Sanitary District
Offices. Staff also followed up by attending a meeting of the Sanitary District Board on
Saturday, March 4, 2006.
On March 15, 2006 the State Trust Land Team met to finalize plans for the second
Open House on March 20, 2006. At the second Open House, the Town presented the
Goals Report Page 2 April 6, 2006
changes we have made to address the key issues raised at the first Open House. Only
about 30 residents showed.
On March 23, 2006, the Planning and Zoning Commission considered possible changes
to the proposed GPA and rezoning application based on all of the input received. Also
on March 23, 2006, the Arizona State Land Department Urban Land Planning Oversight
Committee met to review the GPA and Town staff attended this meeting.
On March 27, 2006, the State Selection Board (which is comprised of the Governor, the
State Treasurer and the Attorney General) met to consider the Town’s request to annex
the property. On March 28, 2006, the Town took the next step in the annexation
process and filed a blank annexation petition with Maricopa County.
The projected future timeline includes the following:
Town files blank annexation petition with County 3/28/06
General Plan Amendment review period ends 3/28/06
Public hearing notice appears in newspaper (for rezoning and GPA) 3/29/06
Town updates ASLD w/ status of packages (pre-P&Z) 4/3- 4/7/06
Notice of Pubic Hearing on annexation to newspaper 4/7/06
Public Hearing notice in newspaper (for annexation) 4/12/06
P&Z Public Hearing on rezoning and General Plan Amendment 4/13/06
Town Council Public Hearing on annexation 4/20/06
Town updates ASLD w/ status of packages (pre-Council) 4/17-4/21/06
State Board of Appeals approval of sale 4/13/06
Begin public advertising, sale of land (10 weeks) 4/14/06
Town Council Public Hearing and approval of General Plan
Amendment, rezoning, pre-annexation development Agreement
and approval of annexation 5/4/06
Approval of State Conceptual Plan by Commissioner 5/8-5/12/06
Goals Report Page 3 April 6, 2006
PUBLIC INFORMATION/GRANT-WRITING
GOAL: Develop a public information and grant-writing program.
During the past three months, the Town has made excellent progress toward the goal of
developing and implementing a comprehensive and proactive public information
program. Here are the action items that have been accomplished.
Develop and implement a comprehensive and proactive Public Information program
• All of the current publications being produced by the Town for the residents, businesses
and Town employees are being reviewed to evaluate content, design and effectiveness
and to ensure consistency throughout the printed materials. The Compass newsletter
for the April-May 2006 issue has already undergone some improvements in design and
significant improvements in content.
• The Assistant Town Manager has been established as the central contact for the
media, and all departments are now coordinating their responses to media inquiries
through the ATM. Major media inquiries are now communicated toward the end of
each business day to the Mayor, Council and employees when appropriate. Talking
points are now developed for responses on major media inquiries.
• The Manager’s Offfice is now tracking and monitoring news articles. The distribution
system on news has been reviewed, updated and significantly expanded to include
media resources other than the daily and weekly local newspapers.
• The ATM has established positive relationships not only with the reporters assigned to
cover the Town but also with the editorial boards of the three local newspapers.
• The Activity Report has been revised and improved and now is published as the “Town
Manager’s Update” twice monthly. The content is now produced as news-type features
to keep the Council and Town employees up to date on major activities of interest.
• More photographs about Town events, services and programs are being taken and
included in publicity.
• The Town’s first video program has been produced by an employee team. As part of a
series called “Sharing Our Town,” the program provides tips to property owners about
wildfire safety at home. The program is being broadcast on Channel 11 and is being
marketed to local civic organizations through a speaker’s bureau of Town employees. The
goal is to produce a minimum of four informational videos about Town services during the
year.
• The Mayor’s State of the Town speech was written and posted on the Website.
• Applications for two awards were compiled and submitted. One application was
submitted to the Maricopa Association of Governments Desert Peaks awards on the
partnership between Fountain Hills and the Fort McDowell Yavapai Nation on the
joint marketing of the area as a destination. The program is titled “Take A Peak.”
Goals Report Page 4 April 6, 2006
The second application was submitted to The Innovation Groups on the Activity
Based Costing (ABC) Analysis conducted in 2002. The application outlines the
steps taken at the time and reviews the positive results that positioned the Town in
an improved financial health. This marks the first time in the past three years that
the Town has had the resources to apply for such awards to help build confidence in
the government.
• Communication with the Public Safety Advisory Commission is improving. As this
commission’s responsibility is one of promotion and awareness, this task fits under
proactive public information responsibilities.
• A comprehensive public information program was created and implemented for the State
Trust Land. A fact sheet was produced on the history, purpose, details and schedule for
the General Plan Amendment and annexation of the 1,311 acres. The fact sheet included
information on why the Town wants to annex, how to keep up to date on the progress, and
what the impact would be on Town services. A proposed land use map, along with a map
on the initial proposal by the Arizona State Land Department, was included. Two public
open houses were held. Information was distributed through numerous news releases,
posted on the Town’s Website, Channel 11, Compass newsletter and through numerous
meetings and speaking engagements.
• In conjunction with the Town Clerk, public information regarding the Primary Election was
distributed regarding the schedule, polling places, early voting, and requirements for
identification at the polls and for voter registration. Under the provisions of Proposition
200, voters had the ability to bring in identification three days after the election, which was
included in the information program. Four out of the six conditional provisional voters
returned to Town Hall, which was one of the post-election voter identification verification
sites. Resources for the public information program included the Website, Channel 11,
news releases, speaking engagements and the Compass newsletter. Maricopa County
Elections Director Karen Osborne attended the March 2 Council meeting to present
information on the new voter identification requirement at the polls and voter registration
requirements.
• An employee team has started planning for improvements to the Town’s Website and
Channel 11 bulletin board.
Develop and implement a grant-writing program
• Research has started on establishing an effective grant-writing program. Sources of
appropriate grants are being gathered. All grants are now being coordinated
through the Assistant Town Manager.
• A grant application to the Governor’s Office of Highway Safety was submitted for fire
extrication equipment. The equipment would be used to stabilize vehicles involved
in accidents along the 28-mile stretch of State Route 87. The GOHS is 100%
funded.
• An inventory of existing Town grants is being compiled, and gaps in funding for
programs that could be eligible for grants are being identified.
Goals Report Page 5 April 6, 2006
STRATEGIC PLAN
Goal: Facilitate and complete the Town’s citizen-driven Strategic Planning
Process.
The Strategic Plan was completed during second quarter of FY05-06 and the following
implementation steps occurred during the third quarter:
(1) Creation of the Strategic Planning Advisory Commission (SPAC) – The Council
appointed seven citizens to the SPAC and the orientation meeting of the
commission was held on February 16, 2006. The commission has held two special
sessions and has formed four subcommittees. A high level work plan has been
devised for each subcommittee to accomplish the duties described in the bylaws of
the commission.
(2) The Council Goal Setting Retreat was held on February 10, 2006. The Council
established the following goals from the strategic priorities in the Town’s Strategic
Plan 2006-2010:
• Resolve projected revenue shortfall by Dec. 31, 2007
• Work with local schools
• Low-water native landscaping
• Create commercial architecture review board
• Annex State Trust Land
• Increase pedestrian safety
During the staff retreat held on February 17, 2006, specific implementation steps
were outlined and accountability for achieving each goal was assigned.
Goals Report Page 6 April 6, 2006
EXPLORE ADDITIONAL PARKS AND AMENITIES
GOAL: Explore opportunities for meeting the community’s expanding need for
additional parks and amenities.
Implementation Steps to Achieve the Objectives Outlined in Council Goal #4
• Research and develop analysis on national park standards
The guidelines are based on the National Recreation and Park Association’s
minimum standard of 2.5 acres per 1,000 population for both neighborhood and
community parks. It was determined that the Town was currently deficient in
acreage for existing neighborhood parks, but was meeting the guidelines for acreage
of existing community parks.
Currently, there are 85 acres of neighborhood and community parks in Town. At
build-out with an estimated population of 29,256, there will be a need, based on the
minimum national guidelines, for an additional 81 acres. These numbers include the
potential annexation of the State Trust Land to the north and the additional 4,000
population that would bring, for a total population of 33,256.
National Park Guidelines
Neighborhood Park Needs Analysis
2.5 acres per 1,000 population - minimum
Year Population
Current
Acres
Acres/1,000
Population
Add’l
Acres
Needed
Total
Needed
2000 20,235 27 1.35 23 50
2010 24,746 27 1.13 33 60
2020 29,256 27 .93 46 73
Goals Report Page 7 April 6, 2006
Community Park Needs Analysis
2.5 acres per 1,000 population - minimum
Year Population
Current
Acres
Acres/1,000
Population
Add’l
Acres
Needed
Total
Needed
2000 20,235 58* 2.90 0 50
2010 24,746 58 2.42 2 60
2020 29,256 58 2.00 15 73
*Includes 33 acres of land in Fountain Park
• Inventory all vacant land to determine ownership, usability and viability for park use
A map of publicly owned, underdeveloped property was produced. In addition, an
aerial map showing potential park sites with topographic overlays was also
developed for considering usable and viable park sites. Only five sites were
considered viable potential park sites. Of these five, three were considered potential
economic resources by Unified School District #98. The remaining two sites are
adjacent to the High School and McDowell Mountain School.
• Develop systems to access public opinion on park and amenity needs
The final Strategic Plan document has been accepted and support for park
amenities including trails was considered a priority. Additional neighborhood park
land, over the next few years, was not considered a high priority by the public that
responded to the survey.
Several discussions have taken place with the staff of the School District to
determine the willingness to buy, lease and/or share school property for parks. In
December, Town staff met again with School District officials to discuss specific
pieces of property as well as the School Districts and Town's long-term plans. The
next meeting held in January brought Town staff together with District staff to
discuss several specific pieces of School District property. A number of possible
schematics, showing how various athletic fields might be configured on several of
the more promising sites, was developed for discussion at that meeting.
Representatives of the School District and Town staff attended the March 8, 2006
School Board meeting to update the board on the progress of the discussions to
date. They noted two sites for developing joint athletic facilities.
School District staff has also discussed the potential to provide the land as a
donation and to help fund the development of the sites. The School Board asked a
number of questions but did provide direction that the process should continue and
Goals Report Page 8 April 6, 2006
directed that an agreement should be put together to investigate the cost of having
the area designed by a landscape architectural firm with input from both the School
District and Town staff. Schematics of the two sites have been delivered to a
landscape architectural firm and we are awaiting a fee proposal back from them by
the end of March.
Before the work on the site could begin, an agreement between the parties would
need to be approved and the landscape design plans would need to be developed
and the projects budgeted for and bid. Including construction, the process is likely to
take several years to complete. Because there are only two small sites under
discussion, it is likely that the sites will yield a limited number of practice athletic
fields, not the larger complexes with multiples of either soccer or combination
multipurpose baseball/softball fields. It is anticipated that these additional school-
owned areas will help ease the issue of current limited space in Town for practice
facilities, but will not resolve the more long-term issue of space for games as the
Town continues to grow in size.
• Contact major park users/stakeholders to determine their long-term needs
Staff researched park and facility user patterns and met with the Park and
Recreation Commission’s Facilities Planning Subcommittee to review the
information. Additionally, Staff and the Facilities Planning Subcommittee met this fall
with some organizations and user groups to discuss long-term community needs as
the Town approaches build-out. In addition, representatives of the youth soccer,
baseball and football programs attended the public meetings on updating Desert
Vista Park and spoke both about their short-term and long-term needs.
• Use Parks and Recreation Commission as a resource to get public information out
as well as being an advocate for new park lands and amenities
During the strategic planning process, which involved several members of the
Commission, staff continued to update the group regarding the progress of the task.
An orientation of new incoming Commissioners was held in early 2006.
Goals Report Page 9 April 6, 2006
INTERGOVERNMENTAL RELATIONS PROGRAM
GOAL: Develop and carry out an intergovernmental relations and cooperation
program with neighboring communities.
During the past three months, the Assistant Town Manager has made substantial
progress on the following items related to the Town’s intergovernmental relations with
its neighboring communities, officials who represent the community, and other
organizations.
• The Town actively participated in the annual Cities and Towns Day at the State
Capitol on January 25. The Mayor, two Councilmembers, Town Manager and
Assistant Town Manager met with all three of the Town’s State legislators, and for
the first time, all of the Town’s legislators were sitting at the Town of Fountain Hills’
table at the event.
• The Town participated in the first annual Career Day at Fountain Hills High School
on February 22. Employees representing the Manager’s Office, Fire Department,
Maricopa County Sheriff’s Office and Parks and Recreation discussed careers in
public service with high school seniors.
• Work has started in assisting the Fountain Hills Unified School District on their
emergency management plans.
• Employees consistently attend the meetings and ribbon-cuttings and are active in
joint projects with the Fountain Hills Chamber of Commerce.
• Communication with the League of Arizona Cities and Towns, the Maricopa
Association of Governments and neighboring communities is frequent. Plans are
underway for joint meetings with the City of Scottsdale, City of Mesa and Fort
McDowell Yavapai Nation. The first meeting is scheduled with the City of Scottsdale
on April 28.
• The Town is a partner in the Northeast Valley Coalition Against Methamphetamine,
which will be working on a regional approach to this problem. Other members are
the Fountain Hills Unified School District, City of Scottsdale, Town of Carefree, Town
of Cave Creek, Fort McDowell Yavapai Nation, Maricopa County Sheriff’s Office,
Town of Paradise Valley, Salt River Pima-Maricopa Indian Community and
numerous human services organizations. On March 30, the Town of Fountain Hills
is hosting the first meeting of a planning team in preparation for the entire Coalition
to meet in the next few months.
• Legislative activities are tracked and reviewed for impact on Town services.
Information is provided to the League of Arizona Cities and Towns and the Valley’s
intergovernmental relations coordinators on united positions on issues that impact
communities.
Goals Report Page 10 April 6, 2006
BUSINESS RELATIONS / RETENTION
GOAL: Continue enhancing business relations and retention.
Business Attraction: The Economic Development Specialist identified the former Town
Hall property as a redevelopment opportunity for Fountain Hills Medical Campus, LLC.
The group plans to renovate the existing buildings into a 45,000 square foot medical
campus and to re-landscape the property using native desert vegetation. Town Staff
met with Fountain Hills Medical Campus, LLC in a pre-application meeting to discuss
the Town's process. Several other medical professionals have learned of this project
and, through the efforts of the Economic Development Specialist, they have contacted
Fountain Hills Medical Campus, LLC to form a partnership.
The Economic Development Specialist also worked with Cirrus Health to bring a 35,000
square foot urgent care facility to Fountain Hills. The building will be located at Shea
and Trevino and will include urgent care, an ambulatory surgery center, a sleep lab, and
a pharmacy. Several other medical professionals have learned of this project and,
through the Economic Development Specialist's efforts, they have contacted Cirrus
Health to form a partnership.
Partnerships: The Economic Development Specialist collaborated with the Greater
Phoenix Economic Council (GPEC) to create a list of goals for 2006-2007 geared
towards marketing Fountain Hills. Each of the goals encourages commercial vitality and
business development-- a priority that was identified in the 2006-2010 Strategic Plan.
GPEC has committed to helping the Town in by:
(1) Providing the Economic Development Specialist with a training session on face-
to-face marketing;
(2) Providing the Economic Development Specialist the opportunity to attend a
workshop on responding to prospect inquiries;
(3) Maximizing the Town's exposure to prospects by helping the Economic
Development Specialist add Fountain Hills property to the CoStar database and
providing training on the CoStar system;
(4) Providing the Town with research (industry-based, demographics, regional
reports, etc.) when requested by the Economic Development Specialist.
Workshops: The Economic Development Specialist hosted a free 4-hour workshop for
the business community in which 17 members of the business community attended.
Topics included tried-and-true promotional activities, image-building activities, retail
promotions, special events, and group marketing efforts.
Goals Report Page 11 April 6, 2006
On behalf of the Town of Fountain Hills, the Economic Development Specialist has
partnered with the Fountain Hills Chamber of Commerce to offer a series of workshops
entitled "The Business Excellence Program." The program is designed to provide
participants with pragmatic management methods and tools in use in prosperous small
to medium sized business operating today.
• Module 1 - Business Planning - February 23, 2006
This will demonstrate the need for and the benefits of business planning and show
how an effective business plan can be used to improve profitability. A framework will
be provided which the participants can customize for their own business and needs.
• Module 2 – Marketing - March 23, 2006
In this session participants will learn how to segment the markets and customers
they serve in order to make their offerings more attractive. The different elements of
marketing such as pricing, promotions and communications will be explained, along
with useful tips and ideas on how to implement cost effective marketing.
• Module 3 - Sales and Customer Service - April 27, 2006
Most businesses do not engage in sufficient direct selling activities. In this module
participants will understand the benefit of conducting sales campaigns and develop
activities that fit their business needs. The importance of customer service will be
discussed and the group will work through a number of techniques for ensuring
customer satisfaction.
• Module 4 - People and Activity Management - May 25, 2006
Participants will learn the benefits of a good people management process, working
through the basics of employee policies, job descriptions, performance evaluations
and recognition and reward. In addition, legal compliance issues will be explained.
• Module 5 - Cash Flow and Performance Measurement - June 29, 2006
One of the main reasons that businesses fail is because they run out of cash. In this
module participants will learn the basics of how to manage cash flow. In addition, the
group will understand what performance indicators to look for to ensure ongoing
business profitability.
• Module 6 - Ensuring Business Continuity and Ongoing Success - July 29, 2006
In this session participants will consolidate their learning from the previous sessions
into a dynamic plan that enable them to take their business to the next level in terms
of growth and performance.
Upon successful completion of all six sessions and all assignments, participants will
graduate and receive a certificate of completion. This will involve formal certification of
“Business Excellence” by the Town and Chamber. As an added benefit, the Chamber is
Goals Report Page 12 April 6, 2006
offering current and new members who receive certification a $50.00 reduction from the
Chamber membership fee for one year.
Process Review: Revised the Building Safety Permit Process flow chart and outlined
how Economic Development can play a more proactive role in the Town’s
planning/permit processes. Collaborated with other staff members to identify problems
and solutions with the Town’s Building and Planning and Zoning processes. Reviewing
the process will help make the Town’s process more effective and more efficient.
Business Meetings: Attended over a dozen meetings, all of which were related to
enhancing business relations and retention.
Ribbon Cutting Ceremonies and Grand Openings: The Economic Development
Specialist attended ribbon cutting ceremonies and/or grand openings for the following
businesses: American Karate Studios, American Family Insurance, Wells Fargo, Foot
Solutions, Holiday Inn, and Secret Oasis Day Spa. Each of the businesses was sent
congratulatory flowers on behalf of the Town.
Special Events: Mailed letters out to the businesses about the St. Patrick’s Day
Celebration to encourage them to take advantage of the event. Many of the businesses
got into the St. Patrick’s Day spirit by hosting special sales/promotions, having a 15-
second blurb announced about their business, and/or by having discount coupons
and/or give away for attendees at the event.
Economic Development Conferences: The Economic Development Specialist attended
the “Southwest Idea Exchange” hosted by the International Council of Shopping Center.
Conference topics included recent economic development topics/issues and networking
opportunities with large retail developers. She also attended the 38th Annual Economic
Development Course. The course is a prerequisite to entering the International
Economic Development Institute (IEDI). Upon completion of IEDI courses and passing
a written exam, the Economic Development Specialist will earn the credential of
“Certified Economic Developer.”
Goals Report Page 13 April 6, 2006
SUMMARY
Significant progress has been achieved toward accomplishing the FY05-06 goals of the
Council.
Initial steps have been taken to implement the Town’s Strategic Plan 2006-2010. The
Council adopted six of the Strategic Priorities as goals for FY06-07. The Strategic
Planning Advisory Commission was appointed and has held meetings to establish
subcommittees and develop a high level work plan.
Meetings were held with representatives of Fountain Hills Unified Schools District during
this quarter to explore additional parks and amenities. Another meeting occurred with
organizations and user groups to discuss long-term community needs. Representatives
of the youth soccer, baseball and football programs attended public meetings on
updating Desert Vista Park regarding their needs.
A preannexation agreement was signed between the Town of Fountain Hills and the
State Land Commission with respect to the 1,300 acres of State Trust Land adjacent to
the Town. An amendment to the Town’s General Plan and rezoning are in process.
Two open houses have been held to inform the public about the annexation process.
The Assistant Town Manager has significantly improved public information
dissemination and is working on a grant-writing program. To strengthen
intergovernmental relations, she is in the process of establishing joint meetings between
Fountain Hills’ Town Council and Councils of neighboring municipalities.
Toward enhancing business relations in the Town of Fountain Hills, the Town’s
Economic Development Specialist has been instrumental in identifying sites for a
medical campus and an urgent care facility in Fountain Hills, collaborated with the
Greater Phoenix Economic Council to market the Town, spearheaded a number of
workshops for the business community, attended numerous meetings and luncheons;
promoted special events, attended ribbon cuttings, and participated in economic
development conferences.
C:\ SWilliams on 'Earth'E:\My Documents\Word\Council\Reports to Council\Goals 2005-06\3rd Qtr Progress on Goals 040606 w-Action Form.doc
Goals Report Page 14 April 6, 2006
Town of Fountain Hills
Town Council Agenda Action Form
Meeting Type: Regular Meeting Date: 4/6/06
Submitting Department: Administration Contact Person: Tim Pickering
Consent: Regular: Requesting Action: Report Only:
Type of Document Needing Approval (Check all that apply):
Public Hearing Resolution Ordinance
Agreement Emergency Clause Special Event Permit
Special Consideration Intergovernmental Agreement Acceptance
Grant Submission Liquor/Bingo License Application Plat
Special Event Permit Special/Temp Use Permit
Other:
Council Priority (Check Appropriate Areas):
Education Public Fitness Library Services
Public Safety Community Activities Economic Development
Public Works Human Service Needs Parks & Recreation
Town Elections Community Development Finance
Regular Agenda Wording: CONSIDERATION of appointing Ginny Dickey to fill the vacancy on the
Town Council for the remaining portion of said term, which ends May 31, 2006.
Staff Recommendation: Approve Fiscal Impact: No $
Purpose of Item and Background Information: The untimely death of Kathleen Nicola created a vacant seat
on the Council. The Council had previously determined that the vacancy would not be filled until after the
elections. No General Election will be required this year because Ginny Dickey, Henry Leger and Mike
Archambault were elected outright in the in the Primary Election held on March 14, 2006. Ginny Dickey
received the highest percentage of votes. Staff recommends appointing Ginny Dickey to fill the vacancy on the
Council in order to allow the Council to perform at full efficiency for the remainder of the current term.
List All Attachments as Follows:
Type(s) of Presentation:
Signatures of Submitting Staff:
____________________________ _____________________________________
Department Head Budget Review
(if item not budgeted or exceeds budget amount)
____________________________
Town Manager
Z:\Council Packets\2006\R4-6-06\Agenda4-6-06.doc Last printed 3/29/2006 12:23 PM
EA06-04 (Willigrod)
*5.) CONSIDERATION of RESOLUTION 2006-14, approving an amendment to the Intergovernmental Agreement dated July 1, 2002, as amended July 1, 2003, and July 1, 2004, between the Town of Fountain Hills and Regional Public Transportation Authority (RPTA) for bus service on Route 512 in the amount of $2,706 for fiscal year 2005-06.
*6.) CONSIDERATION of RESOLUTION 2006-05, regarding a MUTUAL AID AGREEMENT with Fort McDowell Yavapai Indian Nation regarding fire and emergency services.
*7.) CONSIDERATION of approving the purchase of SECURITY CAMERAS through Black Box Network Services at a cost of $24,291.68.
REGULAR AGENDA
8.) CONSIDERATION of APPOINTING a citizen to fill the vacancy on the Community Center Advisory Commission.
9.) CONSIDERATION of APPOINTING a citizen to fill the vacancy on the Public Safety Advisory Commission.
10.) CONSIDERATION of APPOINTING a citizen to fill the vacancy on the Senior Services Advisory Commission.
11.) CONSIDERATION of APPOINTING citizens to fill the vacancies on the McDowell Mountain Preservation Commission.
12.) CONSIDERATION of approving a CONTRACT with Ardavin Builders, Inc. in the amount of $1,589,866.35 for construction of Avenue of the Fountains Enhancement Project – Phase 1 (inclusive of the north side of the Avenue and in front of Town Hall property).
13.) QUARTERLY UPDATE by the Town Manager on the progress of implementing the Council’s GOALS.
14.) CONSIDERATION of APPOINTING Ginny Dickey to fill the vacancy on the Town Council for the remaining portion of said term, which ends May 31, 2006.
15.) COUNCIL DISCUSSION/DIRECTION to the Town Manager.
Items listed below are related only to the propriety of (i) placing such items on a future
agenda for action or (ii) directing staff to conduct further research and report back to the
Council:
A. NONE
16.) SUMMARY OF COUNCIL REQUESTS by Town Manager.
17.) ADJOURNMENT.
DATED this 31st day of March 2006:
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003
(voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting
or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this
agenda are available for review in the Clerk’s office.