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HomeMy WebLinkAbout4-6-06 Agenda Packet NOTICE OF EXECUTIVE AND REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL Mayor Wally Nichols Councilmember Mike Archambault Councilmember Keith McMahan Councilmember John Kavanagh Councilmember Ed Kehe Vice Mayor Jay Schlum TIME: 5:00 - 6:25 P.M. - EXECUTIVE SESSION 6:30 P.M. - REGULAR SESSION WHEN: THURSDAY, APRIL 6, 2006 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ (Executive Session will be held in 2nd floor Conference Room) PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Z:\Council Packets\2006\R4-6-06\Agenda4-6-06.doc Last printed 3/29/2006 11:58 AM Z:\Council Packets\2006\R4-6-06\Agenda4-6-06.doc Last printed 3/29/2006 11:58 AM • CALL TO ORDER –Mayor Nichols 1. ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to A.R.S. § 38-431-03.A.1, for discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except that, with the exception of salary discussions, an officer, appointee or employee may demand that the discussion or consideration occur at a public meeting. The public body shall provide the officer, appointee or employee with written notice of the executive session as is appropriate but not less than twenty-four hours for the officer, appointee or employee to determine whether the discussion or consideration should occur at a public meeting. (Specifically, interviewing of the Community Center Advisory Commission, Senior Services Advisory Commission, Public Safety Advisory Commission, McDowell Mountain Preservation Commission applicants). 2. RETURN TO REGULAR SESSION • CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Nichols • INVOCATION – Pastor Mark Lansberry, The Fountains Methodist Church • ROLL CALL – Mayor Nichols • MAYOR’S REPORT – The Mayor will recognize the St. Patrick’s Day Celebration sponsors. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. *CONSENT AGENDA - *1.) CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from March 16 and March 21, 2006. *2.) CONSIDERATION of RESOLUTION 2006-16, abandoning whatever right, title, or interest the Town has in the certain public utility and drainage easements located at the northerly property line of Plat 401B, Block 5, Lot 30 (17036 E. Nicklaus Drive) as recorded in Book 155 of Maps, page 12 Records of Maricopa County, Arizona. EA06-02 (Pizzicaroli) *3.) CONSIDERATION of RESOLUTION 2006-17, abandoning whatever right, title, or interest the Town has in the certain public utility and drainage easements located at the northerly and easterly property line of Plat 432, Block 2, Lot 8 (15229 N. Ivory Drive) as recorded in Book 155 of Maps, page 23 Records of Maricopa County, Arizona. EA06-03 (Koveikis) *4.) CONSIDERATION of RESOLUTION 2006-23, abandoning whatever right, title, or interest the Town has in the certain public utility and drainage easements located at the northerly and easterly property line of Plat 505C, Block 3, Lot 49 (16439 N. Cobblestone Lane) as recorded in Book 155 of Maps, page 158 Records of Maricopa County, Arizona. Z:\Council Packets\2006\R4-6-06\Agenda4-6-06.doc Last printed 3/29/2006 11:58 AM EA06-04 (Willigrod) *5.) CONSIDERATION of RESOLUTION 2006-14, approving an amendment to the Intergovernmental Agreement dated July 1, 2002, as amended July 1, 2003, and July 1, 2004, between the Town of Fountain Hills and Regional Public Transportation Authority (RPTA) for bus service on Route 512 in the amount of $2,706 for fiscal year 2005-06. *6.) CONSIDERATION of RESOLUTION 2006-05, regarding a MUTUAL AID AGREEMENT with Fort McDowell Yavapai Indian Nation regarding fire and emergency services. *7.) CONSIDERATION of approving the purchase of SECURITY CAMERAS through Black Box Network Services at a cost of $24,291.68. REGULAR AGENDA 8.) CONSIDERATION of APPOINTING a citizen to fill the vacancy on the Community Center Advisory Commission. 9.) CONSIDERATION of APPOINTING a citizen to fill the vacancy on the Public Safety Advisory Commission. 10.) CONSIDERATION of APPOINTING a citizen to fill the vacancy on the Senior Services Advisory Commission. 11.) CONSIDERATION of APPOINTING citizens to fill the vacancies on the McDowell Mountain Preservation Commission. 12.) CONSIDERATION of approving a CONTRACT with Ardavin Builders, Inc. in the amount of $1,589,866.35 for construction of Avenue of the Fountains Enhancement Project – Phase 1 (inclusive of the north side of the Avenue and in front of Town Hall property). 13.) QUARTERLY UPDATE by the Town Manager on the progress of implementing the Council’s GOALS. 14.) CONSIDERATION of APPOINTING Ginny Dickey to fill the vacancy on the Town Council for the remaining portion of said term, which ends May 31, 2006. 15.) COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. NONE 16.) SUMMARY OF COUNCIL REQUESTS by Town Manager. 17.) ADJOURNMENT. DATED this 31st day of March 2006: Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. ACKNOWLEDGEMENT OF ST. PATRICK’S DAY CELEBRATION SPONSORS On behalf of myself, the members of the Town Council and Staff, and the residents of Fountain Hills, we wish to recognize the contribution of the sponsors of the newly expanded St. Patrick’s Day Celebration at Fountain Park. First and foremost, thank you to Loving Family Dental for dying the Fountain green each year since 2003 and TWICE this year. The green fountain on St. Patrick’s Day has been a tradition since the early 80’s. Thank you also to MCO Properties, Century 21 Kern Realty, the Fountain Hills Chamber of Commerce, Phil’s Filling Station, Four Peaks Boys and Girls Club and Legacy Asset Management for their contributions to the event. Several thousand people attended this year’s celebration. Our appreciation goes out to each of you for your sponsorship of this unique Town event. Thank you. Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: April 6, 2006 Submitting Department: Administration Contact Person: Bender Consent: Regular: Requesting Action: Report Only: Type of Document Needing Approval (Check all that apply): Public Hearing Resolution Ordinance Agreement Emergency Clause Special Event Permit Special Consideration Intergovernmental Agreement Acceptance Grant Submission Liquor/Bingo License Application Plat Special Event Permit Special/Temp Use Permit Other: Draft Meeting Minutes Council Priority (Check Appropriate Areas): Education Public Fitness Library Services Public Safety Community Activities Economic Development Public Works Human Service Needs Parks & Recreation Town Elections Community Development Regular Agenda Wording: CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from March 16 and March 21, 2006. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: Approve the council meeting minutes for archival purposes. List All Attachments as Follows: Type(s) of Presentation: None Signatures of Submitting Staff: ____________________________ _____________________________________ Department Head Budget Review (if item not budgeted or exceeds budget amount) ____________________________ Town Manager / Designee Document in 4-6-06.obd Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 4/6/06 Submitting Department: Public Works Contact Person: Tom Ward Consent: Regular: Requesting Action: Report Only: Type of Document Needing Approval (Check all that apply): Public Hearing Resolution Ordinance Agreement Emergency Clause Special Event Permit Special Consideration Intergovernmental Agreement Acceptance Grant Submission Liquor/Bingo License Application Plat Special Event Permit Special/Temp Use Permit Other: Council Priority (Check Appropriate Areas): Education Public Fitness Library Services Public Safety Community Activities Economic Development Public Works Human Service Needs Parks & Recreation Town Elections Community Development Finance Regular Agenda Wording: Consideration of RESOLUTION 2006-16 abandoning whatever right, title, or interest the Town has in the certain public utility and drainage easements located at the northerly property line of Plat 401B, Block 5, Lot 30 (17036 E. Nicklaus Drive) as recorded in Book 155 of Maps, Page 12 Records of Maricopa County, Arizona. EA06-02 (Pizzicaroli) Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: Request for abandonment. List All Attachments as Follows: Staff memo, resolution and abandonment exhibit Type(s) of Presentation: None Signatures of Submitting Staff: ____________________________ _____________________________________ Department Head Budget Review (if item not budgeted or exceeds budget amount) ____________________________ Town Manager Document in 4-6-06.obd TOWN OF FOUNTAIN HILLS PUBLIC WORKS DEPARTMENT MEMO TO: Honorable Mayor and Town Council DT: February 23, 2006 FR: Art Candelaria Randy Harrel Reviewed: Tom Ward RE: Easement Abandonment - EA06-02 17036 E. Nicklaus Drive Plat 401B, Block 5, Lot 30 This item on the Town Council's agenda is a proposal to abandon portions of the twenty (20’) foot public utility and drainage easements located at the northerly property line of Plat 401B, Block 5, Lot 30, (17036 E. Nicklaus Drive) as shown in Exhibit “A”. The property owners desire the assurance that any future improvements made to the lot will not be infringed upon by the construction of utilities. All affected utility companies have been notified of this abandonment proposal and have approved the proposed abandonment of this public utility easement. The Engineering Department has reviewed the site to ascertain any drainage issues in addition to the Town's general interest in the easement. It is the professional opinion of the Engineering Department that there is no need for the Town to retain the drainage easement proposed to be abandoned, with the understanding that certain lots within this subdivision are subject to lot-to-lot drainage runoff. The property owners of Lot 30 are required to pass the developed flows generated by the upstream lots across their property. Staff recommends approval of Resolution 2006-16. Enc: Resolution Exhibit c: Hope Anne & John Pizzicaroli Adjacent Property Owners Document in 4-6-06.obd RESOLUTION 2006-16 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST IT HAS IN PORTIONS OF THE CERTAIN PUBLIC UTILITY AND DRAINAGE EASEMENTS AT THE NORTHERLY PROPERTY LINE OF PLAT 401B, BLOCK 5, LOT 30, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 155 OF MAPS, PAGE 12 RECORDS OF MARICOPA COUNTY, ARIZONA. WHEREAS, the Mayor and Council of the Town of Fountain Hills (the “Town Council”), as the governing body of real property located in the Town of Fountain Hills (the “Town”), may require the dedication of public streets, sewer, water, drainage, and other utility easements or rights-of-way within any proposed subdivision; and WHEREAS, the Town Council has the authority to accept or reject offers of dedication of private property by easement, deed, subdivision, plat or other lawful means; and WHEREAS, all present utility companies have received notification of the proposed abandonment. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, as follows: SECTION 1. That portions of the certain twenty (20’) foot public utility and drainage easement, located at the northerly property line of Plat 401B, Block 5, Lot 30, Fountain Hills, as recorded in Book 155 of Maps, Page 12 records of Maricopa County, and as more particularly described in Exhibit A, attached hereto and incorporated herein by reference, are hereby declared to be abandoned by the Town. Certain lots within this subdivision are subject to lot-to-lot drainage runoff. The property owner is required to pass the developed flows generated by the upstream lots across their property. SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the purpose of removing any potential cloud on the title to said property and that the Town in no way attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting there from or existing previous to any action by the Town. [SIGNATURES ON FOLLOWING PAGE] Document in 4-6-06.obd PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, April 6, 2006. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: W. J. Nichols, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Timothy G. Pickering, Town Manager Andrew J. McGuire, Town Attorney Document in 4-6-06.obd Document in 4-6-06.obd Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 4/6/06 Submitting Department: Public Works Contact Person: Tom Ward Consent: Regular: Requesting Action: Report Only: Type of Document Needing Approval (Check all that apply): Public Hearing Resolution Ordinance Agreement Emergency Clause Special Event Permit Special Consideration Intergovernmental Agreement Acceptance Grant Submission Liquor/Bingo License Application Plat Special Event Permit Special/Temp Use Permit Other: Council Priority (Check Appropriate Areas): Education Public Fitness Library Services Public Safety Community Activities Economic Development Public Works Human Service Needs Parks & Recreation Town Elections Community Development Finance Regular Agenda Wording: Consideration of RESOLUTION 2006-17 abandoning whatever right, title, or interest the Town has in the certain public utility and drainage easements located at the northerly and easterly property line of Plat 432, Block 2, Lot 8 (15229 N. Ivory Drive) as recorded in Book 155 of Maps, Page 23 Records of Maricopa County, Arizona. EA06-03 (Koveikis) Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: Request for abandonment. List All Attachments as Follows: Staff memo, resolution and abandonment exhibit Type(s) of Presentation: None Signatures of Submitting Staff: ____________________________ _____________________________________ Department Head Budget Review (if item not budgeted or exceeds budget amount) ____________________________ Town Manager Document in 4-6-06.obd TOWN OF FOUNTAIN HILLS PUBLIC WORKS DEPARTMENT MEMO TO: Honorable Mayor and Town Council DT: February 21, 2006 FR: Art Candelaria Randy Harrel Reviewed: Tom Ward RE: Easement Abandonment - EA06-03 15229 N. Ivory Drive Plat 432, Block 2, Lot 8 This item on the Town Council's agenda is a proposal to abandon portions of the twenty (20’) and ten (10’) foot public utility and drainage easements located at the northerly and easterly property line of Plat 432, Block 2, Lot 8, (15229 N. Ivory Drive) respectively as shown in Exhibit “A”. The property owners desire the assurance that any future improvements made to the lot will not be infringed upon by the construction of utilities. The westerly 35’ of the northerly 20’ public utility easement will be retained for potential future utility boxes. All affected utility companies have been notified of this abandonment proposal and have approved the proposed abandonment of this public utility easement. The Engineering Department has reviewed the site to ascertain any drainage issues in addition to the Town's general interest in the easement. It is the professional opinion of the Engineering Department that there is no need for the Town to retain the easterly drainage easement proposed to be abandoned, with the understanding that certain lots within this subdivision are subject to lot-to-lot drainage runoff. The property owners of Lot 8 are required to pass the developed flows generated by the upstream lots across their property. The northerly drainage easement should be retained for maintenance access to the wash and for potential flood plain usage. Staff recommends approval of Resolution 2006-17. Enc: Resolution Exhibit c: Steve Koveikis Adjacent Property Owners Document in 4-6-06.obd RESOLUTION 2006-17 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST IT HAS IN PORTIONS OF THE CERTAIN PUBLIC UTILITY AND DRAINAGE EASEMENTS AT THE NORTHERLY AND EASTERLY PROPERTY LINE OF PLAT 432, BLOCK 2, LOT 8, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 155 OF MAPS, PAGE 23 RECORDS OF MARICOPA COUNTY, ARIZONA. WHEREAS, the Mayor and Council of the Town of Fountain Hills (the “Town Council”), as the governing body of real property located in the Town of Fountain Hills (the “Town”), may require the dedication of public streets, sewer, water, drainage, and other utility easements or rights-of-way within any proposed subdivision; and WHEREAS, the Town Council has the authority to accept or reject offers of dedication of private property by easement, deed, subdivision, plat or other lawful means; and WHEREAS, all present utility companies have received notification of the proposed abandonment. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, as follows: SECTION 1. That portions of the certain twenty (20’) and ten (10’) foot public utility and drainage easement, located at the northerly and easterly property line of Plat 432, Block 2, Lot 8, Fountain Hills, as recorded in Book 155 of Maps, Page 23 records of Maricopa County, and as more particularly described in Exhibit A, attached hereto and incorporated herein by reference, are hereby declared to be abandoned by the Town. Certain lots within this subdivision are subject to lot-to-lot drainage runoff. The property owner is required to pass the developed flows generated by the upstream lots across their property. SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the purpose of removing any potential cloud on the title to said property and that the Town in no way attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting there from or existing previous to any action by the Town. [SIGNATURES ON FOLLOWING PAGE] Document in 4-6-06.obd PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, April 6, 2006. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: W. J. Nichols, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Timothy G. Pickering, Town Manager Andrew J. McGuire, Town Attorney Document in 4-6-06.obd Document in 4-6-06.obd Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 4/6/06 Submitting Department: Public Works Contact Person: Tom Ward Consent: Regular: Requesting Action: Report Only: Type of Document Needing Approval (Check all that apply): Public Hearing Resolution Ordinance Agreement Emergency Clause Special Event Permit Special Consideration Intergovernmental Agreement Acceptance Grant Submission Liquor/Bingo License Application Plat Special Event Permit Special/Temp Use Permit Other: Council Priority (Check Appropriate Areas): Education Public Fitness Library Services Public Safety Community Activities Economic Development Public Works Human Service Needs Parks & Recreation Town Elections Community Development Finance Regular Agenda Wording: Consideration of RESOLUTION 2006-23 abandoning whatever right, title, or interest the Town has in the certain public utility and drainage easements located at the northerly and easterly property line of Plat 505C, Block 3, Lot 49 (16439 N. Cobblestone Lane) as recorded in Book 158 of Maps, Page 42 Records of Maricopa County, Arizona. EA06-04 (Willigrod) Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: Request for abandonment. List All Attachments as Follows: Staff memo, resolution and abandonment exhibit Type(s) of Presentation: None Signatures of Submitting Staff: ____________________________ _____________________________________ Department Head Budget Review (if item not budgeted or exceeds budget amount) ____________________________ Town Manager Document in 4-6-06.obd TOWN OF FOUNTAIN HILLS PUBLIC WORKS DEPARTMENT MEMO TO: Honorable Mayor and Town Council DT: March 6, 2006 FR: Art Candelaria Randy Harrel Reviewed: Tom Ward RE: Easement Abandonment - EA06-04 16439 N. Cobblestone Lane Plat 505C, Block 3, Lot 49 This item on the Town Council's agenda is a proposal to abandon portions of the ten (10’) foot public utility and drainage easements located at the northerly and easterly property line of Plat 505C, Block 3, Lot 49, (16439 N. Cobblestone Lane) as shown in Exhibit “A”. The property owners desire the assurance that any future improvements made to the lot will not be infringed upon by the construction of utilities. All affected utility companies have been notified of this abandonment proposal and have approved the proposed abandonment of this public utility easement. The Engineering Department has reviewed the site to ascertain any drainage issues in addition to the Town's general interest in the easement. It is the professional opinion of the Engineering Department that there is no need for the Town to retain the drainage easement proposed to be abandoned, with the understanding that certain lots within this subdivision are subject to lot-to-lot drainage runoff. The property owners of Lot 49 are required to pass the developed flows generated by the upstream lots across their property. Staff recommends approval of Resolution 2006-23. Enc: Resolution Exhibit c: David & Jenny Willigrod Adjacent Property Owners Document in 4-6-06.obd RESOLUTION 2006-23 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST IT HAS IN PORTIONS OF THE CERTAIN PUBLIC UTILITY AND DRAINAGE EASEMENTS AT THE NORTHERLY AND EASTERLY PROPERTY LINE OF PLAT 505C, BLOCK 3, LOT 49, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 158 OF MAPS, PAGE 42 RECORDS OF MARICOPA COUNTY, ARIZONA. WHEREAS, the Mayor and Council of the Town of Fountain Hills (the “Town Council”), as the governing body of real property located in the Town of Fountain Hills (the “Town”), may require the dedication of public streets, sewer, water, drainage, and other utility easements or rights-of-way within any proposed subdivision; and WHEREAS, the Town Council has the authority to accept or reject offers of dedication of private property by easement, deed, subdivision, plat or other lawful means; and WHEREAS, all present utility companies have received notification of the proposed abandonment. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, as follows: SECTION 1. That portions of the certain ten (10’) foot public utility and drainage easement, located at the northerly and easterly property line of Plat 505C, Block 3, Lot 49, Fountain Hills, as recorded in Book 158 of Maps, Page 42 records of Maricopa County, and as more particularly described in Exhibit A, attached hereto and incorporated herein by reference, are hereby declared to be abandoned by the Town. Certain lots within this subdivision are subject to lot-to-lot drainage runoff. The property owner is required to pass the developed flows generated by the upstream lots across their property. SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the purpose of removing any potential cloud on the title to said property and that the Town in no way attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting there from or existing previous to any action by the Town. [SIGNATURES ON FOLLOWING PAGE] Document in 4-6-06.obd PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, April 6, 2006. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: W. J. Nichols, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Timothy G. Pickering, Town Manager Andrew J. McGuire, Town Attorney Document in 4-6-06.obd Document in 4-6-06.obd Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 4/6/06 Submitting Department: Public Works Contact Person: John Morast Consent: Regular: Requesting Action: Report Only: Type of Document Needing Approval (Check all that apply): Public Hearing Resolution Ordinance Agreement Emergency Clause Special Event Permit Special Consideration Intergovernmental Agreement Acceptance Grant Submission Liquor/Bingo License Application Plat Special Event Permit Special/Temp Use Permit Other: Council Priority (Check Appropriate Areas): Education Public Fitness Library Services Public Safety Community Activities Economic Development Public Works Human Service Needs Parks & Recreation Town Elections Community Development Finance Regular Agenda Wording: CONSIDERATION of RESOLUTION 2006-14, approving an amendment to the Intergovernmental Agreement dated July 1, 2002, as amended July 1, 2003, and July 1, 2004, between the Town of Fountain Hills and Regional Public Transportation Authority (RPTA) for bus service on Route 512 in the amount of $2,706 for fiscal year 2005-06. Staff Recommendation: Approve Fiscal Impact: Yes $2,706.00 Purpose of Item and Background Information: The RPTA currently provides the peak hour bus service through Route 512. The 512 provide two stops at Palisades Boulevard and LaMontana Boulevard in the morning, starting at 5:57 a.m. and two stops in the afternoon ending at 6:23 p.m. The total cost for this service is $15,440. The RPTA funds approximately 82% of the transit service cost. The Town is responsible for $2,706.00, which is approximately 18% of the total cost. List All Attachments as Follows: Resolution, Staff memo, and RPTA Intergovernmental Agreement Amendment Type(s) of Presentation: None Signatures of Submitting Staff: ____________________________ _____________________________________ Department Head Budget Review (if item not budgeted or exceeds budget amount) ____________________________ Town Manager Document in 4-6-06.obd TOWN OF FOUNTAIN HILLS PUBLIC WORKS DEPARTMENT MEMO TO: Honorable Mayor and Council DT: March 1, 2006 FR: John W. Morast, Asst. Public Works Director TH: Thomas L. Ward, Director of Public Works RE: Intergovernmental Agreement Amendment with the Regional Public Transportation Authority (RPTA) Route 512 Transit Service The Town provides express bus transit services utilizing Valley Metro Route 512. In the morning, the 512 express services originate in Fountain Hills, with the first of two stops at 5:57 a.m. at Palisades Boulevard and LaMontana Drive. The evening service ends in Fountain Hills with the last of two stops at Palisades Boulevard and LaMontana Drive at 6:23 p.m. The Route 512 express service has been provided since July 2002. Staff recommends approval of the Intergovernmental Agreement Amendment with the Regional Public Transportation Authority Transit Services in the amount not to exceed $2,706.00. 639823.1 RESOLUTION NO. 2006-14 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, AUTHORIZING AN AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT WITH THE REGIONAL PUBLIC TRANSPORTATION AUTHORITY FOR BUS TRANSIT SERVICE. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. That an amendment (the “Amendment”) to the Intergovernmental Agreement between the Town of Fountain Hills and the Regional Public Transportation Authority for bus transit service is hereby approved in the form attached hereto as Exhibit A and incorporated herein by reference. SECTION 2. That the Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to take all steps necessary to cause the execution of the Amendment. PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, Arizona, April 6, 2006. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: W. J. Nichols, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Timothy G. Pickering, Town Manager Andrew J. McGuire, Town Attorney 639823.1 EXHIBIT A TO RESOLUTION NO. 2006-14 Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: April 6,2006 Submitting Department: Fire Contact Person: LaGreca Consent: Regular: Requesting Action: Report Only: Type of Document Needing Approval (Check all that apply): Public Hearing Resolution Ordinance Agreement Emergency Clause Special Event Permit Special Consideration Intergovernmental Agreement Acceptance Grant Submission Liquor/Bingo License Application Plat Special Event Permit Special/Temp Use Permit Other: Council Priority (Check Appropriate Areas): Education Public Fitness Library Services Public Safety Community Activities Economic Development Public Works Human Service Needs Parks & Recreation Town Elections Community Development Finance Regular Agenda Wording: Consideration of Resolution 2006-05, regarding a Mutual Aid Agreement with Fort McDowell Yavapai Indian Nation regarding fire and emergency services. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: The Town and the Nation desire to enter in to this agreement for mutual aid and assistance to encourage the development of cooperative procedures and protocals, and other activities that will enhance fire protection for the residents of both the nation and the Town. List All Attachments as Follows: Mutual Aig Agreement. Type(s) of Presentation: None Signatures of Submitting Staff: ____________________________ _____________________________________ Department Head Budget Review (if item not budgeted or exceeds budget amount) ____________________________ Town Manager 640503.1 RESOLUTION NO. 2006-05 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE FORT MCDOWELL YAVAPAI NATION RELATING TO FIRE AND EMERGENCY SERVICES MUTUAL AID. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. That the Intergovernmental Agreement between the Town of Fountain Hills and the Fort McDowell Yavapai Nation relating to fire and emergency services mutual aid (the “Agreement”) is hereby approved in the form attached hereto as Exhibit A and incorporated herein by reference. SECTION 2. That the Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to cause the execution of the Agreement and to take all steps necessary to carry out the purpose and intent of this Resolution. PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, Arizona, April 6, 2006. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: W. J. Nichols, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Timothy G. Pickering, Town Manager Andrew J. McGuire, Town Attorney 640503.1 EXHIBIT A TO RESOLUTION NO. 2006-05 [Intergovernmental Agreement] See following pages. Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: April 6, 2006 Submitting Department: Parks & Recreation Contact Person: Samantha J. Coffman Consent: Regular: Requesting Action: Report Only: Type of Document Needing Approval (Check all that apply): Public Hearing Resolution Ordinance Agreement Emergency Clause Special Event Permit Special Consideration Intergovernmental Agreement Acceptance Grant Submission Liquor/Bingo License Application Plat Special Event Permit Special/Temp Use Permit Other: Purchase request over $20,000 Council Priority (Check Appropriate Areas): Education Public Fitness Library Services Public Safety Community Activities Economic Development Public Works Human Service Needs Parks & Recreation Town Elections Community Development Finance Regular Agenda Wording: Consideration of Approving the purchase of security cameras through Black Box Network Services at a cost of $24,291.68 Staff Recommendation: Approve Fiscal Impact: Yes $24,291.68 Purpose of Item and Background Information: The need for security cameras has come about over the past few months with several items disappearing from inside of the Center and vandalism taking place outside of the building. The missing objects include four pieces of art, which were on loan, money from inside of the administrative offices and a guest’s purse. Damage to the patio area has also taken place on several occasions. The vendor, Black Box Network Services is on state contract therefore, no other bids were requested. While there are some cameras already present this would greatly increase the areas that can be monitored. Funds for this project will be taken out of the Community Center's FF&E fund. Purchases over $20,000 require authorization by Council. List All Attachments as Follows: Staff Memo, Contract from Black Box Network Services , and layout of the Community Center showing camera placement. Type(s) of Presentation: None Signatures of Submitting Staff: ____________________________ _____________________________________ Department Head Budget Review (if item not budgeted or exceeds budget amount) ____________________________ Town Manager Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: April 6, 2006 Submitting Department: Parks and Recreation / Administration Contact Person: Mark Mayer / Ellen Pence Consent: Regular: Requesting Action: Report Only: Type of Document Needing Approval (Check all that apply): Public Hearing Resolution Ordinance Agreement Emergency Clause Special Event Permit Special Consideration Intergovernmental Agreement Acceptance Grant Submission Liquor/Bingo License Application Plat Special Event Permit Special/Temp Use Permit Other: Commission Appointments Council Priority (Check Appropriate Areas): Education Public Fitness Library Services Public Safety Community Activities Economic Development Public Works Human Service Needs Parks & Recreation Town Elections Community Development Regular Agenda Wording: Consideration of Appointing one member to the Community Center Advisory Commission. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: There are currently a number of Town Commissions with vacancies that need to be filled. Interviews will be conducted by the Council on April 6, 2006. The new Commissioners are scheduled to be appointed at the Council meeting on April 6, 2006. There is one opening on the Commission and one candidate. The candidate is Alice Brovan List All Attachments as Follows: Type(s) of Presentation: None Signatures of Submitting Staff: ____________________________ _____________________________________ Department Head Budget Review (if item not budgeted or exceeds budget amount) ____________________________ Town Manager / Designee Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: April 6, 2006 Submitting Department: Parks and Recreation / Administration Contact Person: Mark Mayer / Ellen Pence Consent: Regular: Requesting Action: Report Only: Type of Document Needing Approval (Check all that apply): Public Hearing Resolution Ordinance Agreement Emergency Clause Special Event Permit Special Consideration Intergovernmental Agreement Acceptance Grant Submission Liquor/Bingo License Application Plat Special Event Permit Special/Temp Use Permit Other: Commission Appointments Council Priority (Check Appropriate Areas): Education Public Fitness Library Services Public Safety Community Activities Economic Development Public Works Human Service Needs Parks & Recreation Town Elections Community Development Regular Agenda Wording: Consideration of Appointing one member to the Senior Services Advisory Commission. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: There are currently a number of Town Commissions with vacancies that need to be filled. Interviews will be conducted by the Council on April 6, 2006. The new Commissioners are scheduled to be appointed at the Council meeting on April 6, 2006. There is one opening on the Commission and one candidate. The candidate is Larry Mallek List All Attachments as Follows: Type(s) of Presentation: None Signatures of Submitting Staff: ____________________________ _____________________________________ Department Head Budget Review (if item not budgeted or exceeds budget amount) ____________________________ Town Manager / Designee Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: April 6, 2006 Submitting Department: Public Works Contact Person: Kate Zanon, Planner Consent: Regular: Requesting Action: Report Only: Type of Document Needing Approval (Check all that apply): Public Hearing Resolution Ordinance Agreement Emergency Clause Special Event Permit Special Consideration Intergovernmental Agreement Acceptance Grant Submission Liquor/Bingo License Application Plat Special Event Permit Special/Temp Use Permit Other: Contract Council Priority (Check Appropriate Areas): Education Public Fitness Library Services Public Safety Community Activities Economic Development Public Works Human Service Needs Parks & Recreation Town Elections Community Development Regular Agenda Wording: CONSIDERATION of approving a contract with Ardavin Builders, Inc. in the amount of $1,589,866.35 for Avenue of the Fountains Enhancement Project (inclusive of the north side of the Avenue and in front of Town Hall property). Staff Recommendation: Approve Fiscal Impact: Yes $1,589,866.35 Purpose of Item and Background Information: Town staff received bids for the Avenue of the Fountains Enhancement Project. Staff is recommending approval of a contract with Ardavin Builders, Inc. for Avenue of the Fountains Enhancement Project-- Phase I. If the contract is approved, construction for the project will begin in April 2006. List All Attachments as Follows: Staff Report, Contract, Illustrative Type(s) of Presentation: None Signatures of Submitting Staff: ____________________________ _____________________________________ Department Head Budget Review (if item not budgeted or exceeds budget amount) ____________________________ Town Manager / Designee Z:\Council Packets\2006\R4-6-06\ArdavinActionFormandMemo.doc Page 1 of 3 TOWN OF FOUNTAIN HILLS OFFICE OF PUBLIC WORKS MEMORANDUM TO: Honorable Mayor and Town Council DT: April 6, 2006 FR: Kate Zanon, Planer thru Megan Griego, Economic Development Specialist through Tim Pickering, Town Manager RE: Avenue of the Fountains Enhancement Project Construction Contract Award to Ardavin Builders BACKGROUND AND PROJECT SUMMARY: In 2001, the Town commissioned an economic enhancement study in order to determine the boundaries and establish a vision for the downtown. That same year, Town Council determined the creation of an “Avenue of the Fountains Concept Plan” was desirable. In February 2003, Council approved the release for a Request For Proposals (RFP) which resulted in having three themes for the downtown created by Design Workshop in 2004, which incorporated several amenities and features that were expressed in public meetings: Desert Garden, Sculpture/Art Garden, and Water Garden. On August 8, 2004 the Town Council approved the concept plan for the Water Garden theme. Since then, the Town of Fountain Hills hired WLB Group to illustrate the desired theme and to create construction documents and cost estimates for the project. The construction of the improvements are intended to improve the aesthetic and functional characteristics of the Avenue of the Fountains, to help create a more pedestrian-friendly downtown, and a hub of activity on our main street. In order to accomplish this redevelopment goal, WLB Group was hired by the Town to create a design for the Avenue of the Fountains, which Town Council approved on January 19, 2006. Since the design approval, the Town sought bids to construct the proposed Phase I improvements to the Avenue of the Fountains. DISCUSSION: Phase I will improve the north side of the Avenue of the Fountains from La Montana to Saguaro and in front of Town Hall property. Phase I will include expanding/accentuating the planters by adding more vegetation and up lights on the palms, staining the sidewalks and sandblasting a design into the concrete, a complete lighting package with street lights and double-sided banners, two large shade structures at each mid-block location with ample seating under them, and plenty of benches, trash receptacles, and bike racks along the length of the Avenue. COST: As a result of increased valley-wide construction costs (50% increase in the last three years), the total cost of Phase I is now $1,589,866.35, which is up from the original $1,100,000 construction cost estimate. However, the 05-06 fiscal year budget was recently analyzed and we anticipate the Town receiving an additional $829,400 in revenues in this year’s General Fund above what was originally projected, which can be expended to fund this project. Z:\Council Packets\2006\R4-6-06\ArdavinActionFormandMemo.doc Page 2 of 3 Bids Received Bidder's Name Bid 1A Sub. Bid 1B Sub.Total Bid 1 Ardavin Builders, Inc. $1,198,505.00 $391,361.35 $1,589,866.35 2 Markham Contracting Co., Inc. $2,914,143.65 $552,037.94 $3,466,201.89 ARDAVIN BUILDERS: Ardavin Builders, Inc. has expertise in project consultation, construction management, and general contracting. They recently completed the Fountain Parks - Phase II Improvements in February 2005, and are currently working with Parks and Recreation to construct the picnic ramadas at Fountain Park adjacent to the playgrounds. The bid they submitted is valid until May 1, 2006 (60 days after the bid-opening date). EVALUATION: If Town Council approves the contract, staff will continue to move the project forward by executing the timeline of activities below: Construction Timeline Date Activity 4/10/06 Issue notice to proceed with construction* 8/31/06 Construction of phase one expected to conclude *Construction activity is approximately 120 days. RECOMMENDATION: Staff recommends that the Town Council approve the contract with Ardavin Builders in the amount of $1,589,866.35 to construct the Avenue of the Fountains Enhancement Project—Phase 1. Z:\Council Packets\2006\R4-6-06\ArdavinActionFormandMemo.doc Page 3 of 3 Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 4/06/06 Submitting Department: Administration Contact Person: Tim Pickering Consent: Regular: Requesting Action: Report Only: Type of Document Needing Approval (Check all that apply): Public Hearing Resolution Ordinance Agreement Emergency Clause Special Event Permit Special Consideration Intergovernmental Agreement Acceptance Grant Submission Liquor/Bingo License Application Plat Special Event Permit Special/Temp Use Permit Other: Report Council Priority (Check Appropriate Areas): Education Public Fitness Library Services Public Safety Community Activities Economic Development Public Works Human Service Needs Parks & Recreation Town Elections Community Development Finance Regular Agenda Wording: Quarterly UPDATE by Town Manager on progress of implementing the Council’s goals. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: List All Attachments as Follows: Written report. Type(s) of Presentation: Verbal Signatures of Submitting Staff: ____________________________ _____________________________________ Department Head Budget Review (if item not budgeted or exceeds budget amount) ____________________________ Town Manager REPORT TO FOUNTAIN HILLS TOWN COUNCIL 3rd QUARTER PROGRESS TOWARD GOALS ESTABLISHED BY COUNCIL Presented by Timothy G. Pickering, Town Manager April 6, 2006 OVERVIEW During a goal-setting retreat in January 2005, the Town Council identified primary goals for the FY2005-06 budget. A second retreat was held with management staff to develop specific implementation plans and identify resources necessary to carry out the goals established by the Council. The following graph depicts progress the staff has made toward achieving all goals. 0 102030405060708090100 BUSINESS RELATIONS / RETENTION INTERGOVERNMENTAL RELATIONS PROGRAM EXPLORE ADDITIONAL PARKS / AMENITIES STRATEGIC PLAN PUBLIC INFORMATION / GRANT WRITING STATE TRUST LAND PROGRESS TO GOALS 1st Quarter2nd Quarter3rd Quarter Percent Complete The Town Manager and management team are readily available to answer questions regarding this report. Goals Report Page 1 April 6, 2006 STATE TRUST LAND GOAL: In an active and timely manner, participate in the planning and annexation of the State Trust Land. In the third quarter of this fiscal year, the Town’s State Trust Land team made substantial progress on the goal of annexing the State Trust Land north of the Town. On January 6, 2006, staff provided the State Land Commissioner with a proposed General Plan Amendment (GPA) and a draft pre-annexation development agreement. After review and minor modification, Commissioner Winkleman signed the pre- annexation development agreement and preliminarily approved the GPA on January 27, 2006. On this same day, staff transmitted the GPA to agencies and organizations for review pursuant to statutory requirements. Staff received a traffic impact report prepared for the Town by Burgess and Niple. The traffic report was transmitted with the GPA. The GPA was reviewed by the Town Council and Planning and Zoning Commission at a joint work session on February 7, 2006. This was followed by an Open House held at the Community Center on February 15, 2006. The Open House was well attended by 146 residents. Most of those attending live either immediately west or south of the State Trust Land. We invited feedback on the proposed plan and received comments on traffic, the natural environment, housing the proposed park and other miscellaneous topics. On March 8, 2006, staff met to develop mitigation measures dealing with the concerns. We continue to work with the State Land Department to effect changes to the Plan addressing these issues On February 23, 2006 the Planning and Zoning Commission acted to initiate an application to rezone the State Trust Land to zoning classifications consistent with the land use categories proposed by the GPA. That application was transmitted for review by interested agencies and organizations consistent with standard rezoning procedures on February 28, 2006. Also on February 28, 2006, Mayor Nichols signed a letter formally requesting annexation of the State Trust Land by the Town. On February 27, the Town’s State Trust Land Team met to discuss various issues, but primarily, the provision of sewer service to the State Trust Land. This was followed by a meeting on March 2, 2006 with the State Land Department at the Sanitary District Offices. Staff also followed up by attending a meeting of the Sanitary District Board on Saturday, March 4, 2006. On March 15, 2006 the State Trust Land Team met to finalize plans for the second Open House on March 20, 2006. At the second Open House, the Town presented the Goals Report Page 2 April 6, 2006 changes we have made to address the key issues raised at the first Open House. Only about 30 residents showed. On March 23, 2006, the Planning and Zoning Commission considered possible changes to the proposed GPA and rezoning application based on all of the input received. Also on March 23, 2006, the Arizona State Land Department Urban Land Planning Oversight Committee met to review the GPA and Town staff attended this meeting. On March 27, 2006, the State Selection Board (which is comprised of the Governor, the State Treasurer and the Attorney General) met to consider the Town’s request to annex the property. On March 28, 2006, the Town took the next step in the annexation process and filed a blank annexation petition with Maricopa County. The projected future timeline includes the following: Town files blank annexation petition with County 3/28/06 General Plan Amendment review period ends 3/28/06 Public hearing notice appears in newspaper (for rezoning and GPA) 3/29/06 Town updates ASLD w/ status of packages (pre-P&Z) 4/3- 4/7/06 Notice of Pubic Hearing on annexation to newspaper 4/7/06 Public Hearing notice in newspaper (for annexation) 4/12/06 P&Z Public Hearing on rezoning and General Plan Amendment 4/13/06 Town Council Public Hearing on annexation 4/20/06 Town updates ASLD w/ status of packages (pre-Council) 4/17-4/21/06 State Board of Appeals approval of sale 4/13/06 Begin public advertising, sale of land (10 weeks) 4/14/06 Town Council Public Hearing and approval of General Plan Amendment, rezoning, pre-annexation development Agreement and approval of annexation 5/4/06 Approval of State Conceptual Plan by Commissioner 5/8-5/12/06 Goals Report Page 3 April 6, 2006 PUBLIC INFORMATION/GRANT-WRITING GOAL: Develop a public information and grant-writing program. During the past three months, the Town has made excellent progress toward the goal of developing and implementing a comprehensive and proactive public information program. Here are the action items that have been accomplished. Develop and implement a comprehensive and proactive Public Information program • All of the current publications being produced by the Town for the residents, businesses and Town employees are being reviewed to evaluate content, design and effectiveness and to ensure consistency throughout the printed materials. The Compass newsletter for the April-May 2006 issue has already undergone some improvements in design and significant improvements in content. • The Assistant Town Manager has been established as the central contact for the media, and all departments are now coordinating their responses to media inquiries through the ATM. Major media inquiries are now communicated toward the end of each business day to the Mayor, Council and employees when appropriate. Talking points are now developed for responses on major media inquiries. • The Manager’s Offfice is now tracking and monitoring news articles. The distribution system on news has been reviewed, updated and significantly expanded to include media resources other than the daily and weekly local newspapers. • The ATM has established positive relationships not only with the reporters assigned to cover the Town but also with the editorial boards of the three local newspapers. • The Activity Report has been revised and improved and now is published as the “Town Manager’s Update” twice monthly. The content is now produced as news-type features to keep the Council and Town employees up to date on major activities of interest. • More photographs about Town events, services and programs are being taken and included in publicity. • The Town’s first video program has been produced by an employee team. As part of a series called “Sharing Our Town,” the program provides tips to property owners about wildfire safety at home. The program is being broadcast on Channel 11 and is being marketed to local civic organizations through a speaker’s bureau of Town employees. The goal is to produce a minimum of four informational videos about Town services during the year. • The Mayor’s State of the Town speech was written and posted on the Website. • Applications for two awards were compiled and submitted. One application was submitted to the Maricopa Association of Governments Desert Peaks awards on the partnership between Fountain Hills and the Fort McDowell Yavapai Nation on the joint marketing of the area as a destination. The program is titled “Take A Peak.” Goals Report Page 4 April 6, 2006 The second application was submitted to The Innovation Groups on the Activity Based Costing (ABC) Analysis conducted in 2002. The application outlines the steps taken at the time and reviews the positive results that positioned the Town in an improved financial health. This marks the first time in the past three years that the Town has had the resources to apply for such awards to help build confidence in the government. • Communication with the Public Safety Advisory Commission is improving. As this commission’s responsibility is one of promotion and awareness, this task fits under proactive public information responsibilities. • A comprehensive public information program was created and implemented for the State Trust Land. A fact sheet was produced on the history, purpose, details and schedule for the General Plan Amendment and annexation of the 1,311 acres. The fact sheet included information on why the Town wants to annex, how to keep up to date on the progress, and what the impact would be on Town services. A proposed land use map, along with a map on the initial proposal by the Arizona State Land Department, was included. Two public open houses were held. Information was distributed through numerous news releases, posted on the Town’s Website, Channel 11, Compass newsletter and through numerous meetings and speaking engagements. • In conjunction with the Town Clerk, public information regarding the Primary Election was distributed regarding the schedule, polling places, early voting, and requirements for identification at the polls and for voter registration. Under the provisions of Proposition 200, voters had the ability to bring in identification three days after the election, which was included in the information program. Four out of the six conditional provisional voters returned to Town Hall, which was one of the post-election voter identification verification sites. Resources for the public information program included the Website, Channel 11, news releases, speaking engagements and the Compass newsletter. Maricopa County Elections Director Karen Osborne attended the March 2 Council meeting to present information on the new voter identification requirement at the polls and voter registration requirements. • An employee team has started planning for improvements to the Town’s Website and Channel 11 bulletin board. Develop and implement a grant-writing program • Research has started on establishing an effective grant-writing program. Sources of appropriate grants are being gathered. All grants are now being coordinated through the Assistant Town Manager. • A grant application to the Governor’s Office of Highway Safety was submitted for fire extrication equipment. The equipment would be used to stabilize vehicles involved in accidents along the 28-mile stretch of State Route 87. The GOHS is 100% funded. • An inventory of existing Town grants is being compiled, and gaps in funding for programs that could be eligible for grants are being identified. Goals Report Page 5 April 6, 2006 STRATEGIC PLAN Goal: Facilitate and complete the Town’s citizen-driven Strategic Planning Process. The Strategic Plan was completed during second quarter of FY05-06 and the following implementation steps occurred during the third quarter: (1) Creation of the Strategic Planning Advisory Commission (SPAC) – The Council appointed seven citizens to the SPAC and the orientation meeting of the commission was held on February 16, 2006. The commission has held two special sessions and has formed four subcommittees. A high level work plan has been devised for each subcommittee to accomplish the duties described in the bylaws of the commission. (2) The Council Goal Setting Retreat was held on February 10, 2006. The Council established the following goals from the strategic priorities in the Town’s Strategic Plan 2006-2010: • Resolve projected revenue shortfall by Dec. 31, 2007 • Work with local schools • Low-water native landscaping • Create commercial architecture review board • Annex State Trust Land • Increase pedestrian safety During the staff retreat held on February 17, 2006, specific implementation steps were outlined and accountability for achieving each goal was assigned. Goals Report Page 6 April 6, 2006 EXPLORE ADDITIONAL PARKS AND AMENITIES GOAL: Explore opportunities for meeting the community’s expanding need for additional parks and amenities. Implementation Steps to Achieve the Objectives Outlined in Council Goal #4 • Research and develop analysis on national park standards The guidelines are based on the National Recreation and Park Association’s minimum standard of 2.5 acres per 1,000 population for both neighborhood and community parks. It was determined that the Town was currently deficient in acreage for existing neighborhood parks, but was meeting the guidelines for acreage of existing community parks. Currently, there are 85 acres of neighborhood and community parks in Town. At build-out with an estimated population of 29,256, there will be a need, based on the minimum national guidelines, for an additional 81 acres. These numbers include the potential annexation of the State Trust Land to the north and the additional 4,000 population that would bring, for a total population of 33,256. National Park Guidelines Neighborhood Park Needs Analysis 2.5 acres per 1,000 population - minimum Year Population Current Acres Acres/1,000 Population Add’l Acres Needed Total Needed 2000 20,235 27 1.35 23 50 2010 24,746 27 1.13 33 60 2020 29,256 27 .93 46 73 Goals Report Page 7 April 6, 2006 Community Park Needs Analysis 2.5 acres per 1,000 population - minimum Year Population Current Acres Acres/1,000 Population Add’l Acres Needed Total Needed 2000 20,235 58* 2.90 0 50 2010 24,746 58 2.42 2 60 2020 29,256 58 2.00 15 73 *Includes 33 acres of land in Fountain Park • Inventory all vacant land to determine ownership, usability and viability for park use A map of publicly owned, underdeveloped property was produced. In addition, an aerial map showing potential park sites with topographic overlays was also developed for considering usable and viable park sites. Only five sites were considered viable potential park sites. Of these five, three were considered potential economic resources by Unified School District #98. The remaining two sites are adjacent to the High School and McDowell Mountain School. • Develop systems to access public opinion on park and amenity needs The final Strategic Plan document has been accepted and support for park amenities including trails was considered a priority. Additional neighborhood park land, over the next few years, was not considered a high priority by the public that responded to the survey. Several discussions have taken place with the staff of the School District to determine the willingness to buy, lease and/or share school property for parks. In December, Town staff met again with School District officials to discuss specific pieces of property as well as the School Districts and Town's long-term plans. The next meeting held in January brought Town staff together with District staff to discuss several specific pieces of School District property. A number of possible schematics, showing how various athletic fields might be configured on several of the more promising sites, was developed for discussion at that meeting. Representatives of the School District and Town staff attended the March 8, 2006 School Board meeting to update the board on the progress of the discussions to date. They noted two sites for developing joint athletic facilities. School District staff has also discussed the potential to provide the land as a donation and to help fund the development of the sites. The School Board asked a number of questions but did provide direction that the process should continue and Goals Report Page 8 April 6, 2006 directed that an agreement should be put together to investigate the cost of having the area designed by a landscape architectural firm with input from both the School District and Town staff. Schematics of the two sites have been delivered to a landscape architectural firm and we are awaiting a fee proposal back from them by the end of March. Before the work on the site could begin, an agreement between the parties would need to be approved and the landscape design plans would need to be developed and the projects budgeted for and bid. Including construction, the process is likely to take several years to complete. Because there are only two small sites under discussion, it is likely that the sites will yield a limited number of practice athletic fields, not the larger complexes with multiples of either soccer or combination multipurpose baseball/softball fields. It is anticipated that these additional school- owned areas will help ease the issue of current limited space in Town for practice facilities, but will not resolve the more long-term issue of space for games as the Town continues to grow in size. • Contact major park users/stakeholders to determine their long-term needs Staff researched park and facility user patterns and met with the Park and Recreation Commission’s Facilities Planning Subcommittee to review the information. Additionally, Staff and the Facilities Planning Subcommittee met this fall with some organizations and user groups to discuss long-term community needs as the Town approaches build-out. In addition, representatives of the youth soccer, baseball and football programs attended the public meetings on updating Desert Vista Park and spoke both about their short-term and long-term needs. • Use Parks and Recreation Commission as a resource to get public information out as well as being an advocate for new park lands and amenities During the strategic planning process, which involved several members of the Commission, staff continued to update the group regarding the progress of the task. An orientation of new incoming Commissioners was held in early 2006. Goals Report Page 9 April 6, 2006 INTERGOVERNMENTAL RELATIONS PROGRAM GOAL: Develop and carry out an intergovernmental relations and cooperation program with neighboring communities. During the past three months, the Assistant Town Manager has made substantial progress on the following items related to the Town’s intergovernmental relations with its neighboring communities, officials who represent the community, and other organizations. • The Town actively participated in the annual Cities and Towns Day at the State Capitol on January 25. The Mayor, two Councilmembers, Town Manager and Assistant Town Manager met with all three of the Town’s State legislators, and for the first time, all of the Town’s legislators were sitting at the Town of Fountain Hills’ table at the event. • The Town participated in the first annual Career Day at Fountain Hills High School on February 22. Employees representing the Manager’s Office, Fire Department, Maricopa County Sheriff’s Office and Parks and Recreation discussed careers in public service with high school seniors. • Work has started in assisting the Fountain Hills Unified School District on their emergency management plans. • Employees consistently attend the meetings and ribbon-cuttings and are active in joint projects with the Fountain Hills Chamber of Commerce. • Communication with the League of Arizona Cities and Towns, the Maricopa Association of Governments and neighboring communities is frequent. Plans are underway for joint meetings with the City of Scottsdale, City of Mesa and Fort McDowell Yavapai Nation. The first meeting is scheduled with the City of Scottsdale on April 28. • The Town is a partner in the Northeast Valley Coalition Against Methamphetamine, which will be working on a regional approach to this problem. Other members are the Fountain Hills Unified School District, City of Scottsdale, Town of Carefree, Town of Cave Creek, Fort McDowell Yavapai Nation, Maricopa County Sheriff’s Office, Town of Paradise Valley, Salt River Pima-Maricopa Indian Community and numerous human services organizations. On March 30, the Town of Fountain Hills is hosting the first meeting of a planning team in preparation for the entire Coalition to meet in the next few months. • Legislative activities are tracked and reviewed for impact on Town services. Information is provided to the League of Arizona Cities and Towns and the Valley’s intergovernmental relations coordinators on united positions on issues that impact communities. Goals Report Page 10 April 6, 2006 BUSINESS RELATIONS / RETENTION GOAL: Continue enhancing business relations and retention. Business Attraction: The Economic Development Specialist identified the former Town Hall property as a redevelopment opportunity for Fountain Hills Medical Campus, LLC. The group plans to renovate the existing buildings into a 45,000 square foot medical campus and to re-landscape the property using native desert vegetation. Town Staff met with Fountain Hills Medical Campus, LLC in a pre-application meeting to discuss the Town's process. Several other medical professionals have learned of this project and, through the efforts of the Economic Development Specialist, they have contacted Fountain Hills Medical Campus, LLC to form a partnership. The Economic Development Specialist also worked with Cirrus Health to bring a 35,000 square foot urgent care facility to Fountain Hills. The building will be located at Shea and Trevino and will include urgent care, an ambulatory surgery center, a sleep lab, and a pharmacy. Several other medical professionals have learned of this project and, through the Economic Development Specialist's efforts, they have contacted Cirrus Health to form a partnership. Partnerships: The Economic Development Specialist collaborated with the Greater Phoenix Economic Council (GPEC) to create a list of goals for 2006-2007 geared towards marketing Fountain Hills. Each of the goals encourages commercial vitality and business development-- a priority that was identified in the 2006-2010 Strategic Plan. GPEC has committed to helping the Town in by: (1) Providing the Economic Development Specialist with a training session on face- to-face marketing; (2) Providing the Economic Development Specialist the opportunity to attend a workshop on responding to prospect inquiries; (3) Maximizing the Town's exposure to prospects by helping the Economic Development Specialist add Fountain Hills property to the CoStar database and providing training on the CoStar system; (4) Providing the Town with research (industry-based, demographics, regional reports, etc.) when requested by the Economic Development Specialist. Workshops: The Economic Development Specialist hosted a free 4-hour workshop for the business community in which 17 members of the business community attended. Topics included tried-and-true promotional activities, image-building activities, retail promotions, special events, and group marketing efforts. Goals Report Page 11 April 6, 2006 On behalf of the Town of Fountain Hills, the Economic Development Specialist has partnered with the Fountain Hills Chamber of Commerce to offer a series of workshops entitled "The Business Excellence Program." The program is designed to provide participants with pragmatic management methods and tools in use in prosperous small to medium sized business operating today. • Module 1 - Business Planning - February 23, 2006 This will demonstrate the need for and the benefits of business planning and show how an effective business plan can be used to improve profitability. A framework will be provided which the participants can customize for their own business and needs. • Module 2 – Marketing - March 23, 2006 In this session participants will learn how to segment the markets and customers they serve in order to make their offerings more attractive. The different elements of marketing such as pricing, promotions and communications will be explained, along with useful tips and ideas on how to implement cost effective marketing. • Module 3 - Sales and Customer Service - April 27, 2006 Most businesses do not engage in sufficient direct selling activities. In this module participants will understand the benefit of conducting sales campaigns and develop activities that fit their business needs. The importance of customer service will be discussed and the group will work through a number of techniques for ensuring customer satisfaction. • Module 4 - People and Activity Management - May 25, 2006 Participants will learn the benefits of a good people management process, working through the basics of employee policies, job descriptions, performance evaluations and recognition and reward. In addition, legal compliance issues will be explained. • Module 5 - Cash Flow and Performance Measurement - June 29, 2006 One of the main reasons that businesses fail is because they run out of cash. In this module participants will learn the basics of how to manage cash flow. In addition, the group will understand what performance indicators to look for to ensure ongoing business profitability. • Module 6 - Ensuring Business Continuity and Ongoing Success - July 29, 2006 In this session participants will consolidate their learning from the previous sessions into a dynamic plan that enable them to take their business to the next level in terms of growth and performance. Upon successful completion of all six sessions and all assignments, participants will graduate and receive a certificate of completion. This will involve formal certification of “Business Excellence” by the Town and Chamber. As an added benefit, the Chamber is Goals Report Page 12 April 6, 2006 offering current and new members who receive certification a $50.00 reduction from the Chamber membership fee for one year. Process Review: Revised the Building Safety Permit Process flow chart and outlined how Economic Development can play a more proactive role in the Town’s planning/permit processes. Collaborated with other staff members to identify problems and solutions with the Town’s Building and Planning and Zoning processes. Reviewing the process will help make the Town’s process more effective and more efficient. Business Meetings: Attended over a dozen meetings, all of which were related to enhancing business relations and retention. Ribbon Cutting Ceremonies and Grand Openings: The Economic Development Specialist attended ribbon cutting ceremonies and/or grand openings for the following businesses: American Karate Studios, American Family Insurance, Wells Fargo, Foot Solutions, Holiday Inn, and Secret Oasis Day Spa. Each of the businesses was sent congratulatory flowers on behalf of the Town. Special Events: Mailed letters out to the businesses about the St. Patrick’s Day Celebration to encourage them to take advantage of the event. Many of the businesses got into the St. Patrick’s Day spirit by hosting special sales/promotions, having a 15- second blurb announced about their business, and/or by having discount coupons and/or give away for attendees at the event. Economic Development Conferences: The Economic Development Specialist attended the “Southwest Idea Exchange” hosted by the International Council of Shopping Center. Conference topics included recent economic development topics/issues and networking opportunities with large retail developers. She also attended the 38th Annual Economic Development Course. The course is a prerequisite to entering the International Economic Development Institute (IEDI). Upon completion of IEDI courses and passing a written exam, the Economic Development Specialist will earn the credential of “Certified Economic Developer.” Goals Report Page 13 April 6, 2006 SUMMARY Significant progress has been achieved toward accomplishing the FY05-06 goals of the Council. Initial steps have been taken to implement the Town’s Strategic Plan 2006-2010. The Council adopted six of the Strategic Priorities as goals for FY06-07. The Strategic Planning Advisory Commission was appointed and has held meetings to establish subcommittees and develop a high level work plan. Meetings were held with representatives of Fountain Hills Unified Schools District during this quarter to explore additional parks and amenities. Another meeting occurred with organizations and user groups to discuss long-term community needs. Representatives of the youth soccer, baseball and football programs attended public meetings on updating Desert Vista Park regarding their needs. A preannexation agreement was signed between the Town of Fountain Hills and the State Land Commission with respect to the 1,300 acres of State Trust Land adjacent to the Town. An amendment to the Town’s General Plan and rezoning are in process. Two open houses have been held to inform the public about the annexation process. The Assistant Town Manager has significantly improved public information dissemination and is working on a grant-writing program. To strengthen intergovernmental relations, she is in the process of establishing joint meetings between Fountain Hills’ Town Council and Councils of neighboring municipalities. Toward enhancing business relations in the Town of Fountain Hills, the Town’s Economic Development Specialist has been instrumental in identifying sites for a medical campus and an urgent care facility in Fountain Hills, collaborated with the Greater Phoenix Economic Council to market the Town, spearheaded a number of workshops for the business community, attended numerous meetings and luncheons; promoted special events, attended ribbon cuttings, and participated in economic development conferences. C:\ SWilliams on 'Earth'E:\My Documents\Word\Council\Reports to Council\Goals 2005-06\3rd Qtr Progress on Goals 040606 w-Action Form.doc Goals Report Page 14 April 6, 2006 Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Date: 4/6/06 Submitting Department: Administration Contact Person: Tim Pickering Consent: Regular: Requesting Action: Report Only: Type of Document Needing Approval (Check all that apply): Public Hearing Resolution Ordinance Agreement Emergency Clause Special Event Permit Special Consideration Intergovernmental Agreement Acceptance Grant Submission Liquor/Bingo License Application Plat Special Event Permit Special/Temp Use Permit Other: Council Priority (Check Appropriate Areas): Education Public Fitness Library Services Public Safety Community Activities Economic Development Public Works Human Service Needs Parks & Recreation Town Elections Community Development Finance Regular Agenda Wording: CONSIDERATION of appointing Ginny Dickey to fill the vacancy on the Town Council for the remaining portion of said term, which ends May 31, 2006. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: The untimely death of Kathleen Nicola created a vacant seat on the Council. The Council had previously determined that the vacancy would not be filled until after the elections. No General Election will be required this year because Ginny Dickey, Henry Leger and Mike Archambault were elected outright in the in the Primary Election held on March 14, 2006. Ginny Dickey received the highest percentage of votes. Staff recommends appointing Ginny Dickey to fill the vacancy on the Council in order to allow the Council to perform at full efficiency for the remainder of the current term. List All Attachments as Follows: Type(s) of Presentation: Signatures of Submitting Staff: ____________________________ _____________________________________ Department Head Budget Review (if item not budgeted or exceeds budget amount) ____________________________ Town Manager Z:\Council Packets\2006\R4-6-06\Agenda4-6-06.doc Last printed 3/29/2006 12:23 PM EA06-04 (Willigrod) *5.) CONSIDERATION of RESOLUTION 2006-14, approving an amendment to the Intergovernmental Agreement dated July 1, 2002, as amended July 1, 2003, and July 1, 2004, between the Town of Fountain Hills and Regional Public Transportation Authority (RPTA) for bus service on Route 512 in the amount of $2,706 for fiscal year 2005-06. *6.) CONSIDERATION of RESOLUTION 2006-05, regarding a MUTUAL AID AGREEMENT with Fort McDowell Yavapai Indian Nation regarding fire and emergency services. *7.) CONSIDERATION of approving the purchase of SECURITY CAMERAS through Black Box Network Services at a cost of $24,291.68. REGULAR AGENDA 8.) CONSIDERATION of APPOINTING a citizen to fill the vacancy on the Community Center Advisory Commission. 9.) CONSIDERATION of APPOINTING a citizen to fill the vacancy on the Public Safety Advisory Commission. 10.) CONSIDERATION of APPOINTING a citizen to fill the vacancy on the Senior Services Advisory Commission. 11.) CONSIDERATION of APPOINTING citizens to fill the vacancies on the McDowell Mountain Preservation Commission. 12.) CONSIDERATION of approving a CONTRACT with Ardavin Builders, Inc. in the amount of $1,589,866.35 for construction of Avenue of the Fountains Enhancement Project – Phase 1 (inclusive of the north side of the Avenue and in front of Town Hall property). 13.) QUARTERLY UPDATE by the Town Manager on the progress of implementing the Council’s GOALS. 14.) CONSIDERATION of APPOINTING Ginny Dickey to fill the vacancy on the Town Council for the remaining portion of said term, which ends May 31, 2006. 15.) COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. NONE 16.) SUMMARY OF COUNCIL REQUESTS by Town Manager. 17.) ADJOURNMENT. DATED this 31st day of March 2006: Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office.