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Home My WebLink About10-19-06 agenda packetREVISED 10/18/06 NOTICE OF REGULAR AND EXECUTIVE SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL Mayor Wally Nichols Councilmember Mike Archambault Councilmember Henry Leger Councilmember Ginny Dickey Councilmember Keith McMahan Vice Mayor Ed Kehe Councilmember Jay Schlum “Council Members of the Town of Fountain Hills will attend either in person or by telephone conference call.” TIME: 6:30 P.M. – REGULAR SESSION (i) The Executive Session will convene immediately after the Regular Session recesses in Town Hall 2nd floor – Fountain Conference Room (ii) The Regular Session will reconvene immediately after the Executive Session in the Council Chambers WHEN: THURSDAY, OCTOBER 19, 2006 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Z:\Council Packets\2006\R10-19-06\Agenda 10-19-06.doc Last printed 10/18/2006 2:13 PM REVISED 10/18/06 Z:\Council Packets\2006\R10-19-06\Agenda 10-19-06.doc Last printed 10/18/2006 2:13 PM • CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Nichols • INVOCATION – Reverend Rebecca Hardcastle • ROLL CALL – Mayor Nichols • SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS (i) Mayor Nichols will read a proclamation declaring October 19 – 21, 2006, as Knights of Columbus Tootsie Roll Drive Days. (ii) Mayor Nichols will read a proclamation declaring October 15 – 21, 2006, Arizona Cities and Towns Week. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. *CONSENT AGENDA *1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from October 5, 2006. *2. CONSIDERATION of approving PRELIMINARY AND FINAL PLAT for the “Amberville Condominiums”, a 5-unit condominium project located at 11680 N. Saguaro Boulevard, aka Plat 201, Block 4, Lot 5. Case# S2006-16. *3. CONSIDERATION of approving a PRELIMINARY AND FINAL PAT for the “Starry Mountain Vista Condominiums”, a 2-unit condominium project located at 14025 N. Edgewater Drive, aka Plat 104, Block 9, Lot 10. Case#S2006-19. *4. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the Fountain Hills Post No. 58, The American Legion, (Ken Bowman), for the purpose of support to the Fountain Hills Great Fair, to be held at 16837 E. Parkview Avenue, Fountain Hills, AZ, on Friday, November 10, 2006, and Saturday, November 11, 2006, from 9 a.m. to 12 a.m. and on Sunday, November 12, 2006, from 10 a.m. to 12 a.m. *5. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the Veterans of Foreign Wars, Post 7507, (Bruce Thulien), for the purpose of a fundraiser to be held at Saguaro Boulevard and Palisades Boulevard, Fountain Hills, AZ, on Friday November 10, 2006, and Saturday, November 11, 2006, from 9 a.m. to 6 p.m. and on Sunday, November 12, 2006 from 10 a.m. to 6 p.m. REGULAR AGENDA 6.) CONSIDERATION of accepting a CONTRACT with Sun Ports Construction for the fabrication of 89 shade coverings for Law Enforcement, Town owned vehicles, and staff vehicles. 7.) CONSIDERATION of RESOLUTION 2006-46, establishing median fees. REVISED 10/18/06 Z:\Council Packets\2006\R10-19-06\Agenda 10-19-06.doc Last printed 10/18/2006 2:13 PM 8.) CONSIDERATION of AWARDING one-time funds to qualified Fountain Hills' non-profit groups and organizations, not to exceed $50,000 in the aggregate, appropriated for such purpose in fiscal 2006-2007, to community-based non-profit organizations whose activities contribute to the public good. 9.) CONSIDERATION of ORDINANCE 06-24, amending the Fountain Hills Town Code, Chapter 2, Mayor and Council, Article 2-4, Council Procedure, Section 2-4-3, Posting Notice of Meetings, to modify the locations for posting meeting notices and Article 2-5, Ordinances, Resolutions, and Contracts, Section 2-5-3, Reading of Ordinances. 10.) QUARTERLY REPORT by the Town Manager on the Council’s FY2006-07 goals. 11.) COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. NONE 12.) SUMMARY OF COUNCIL REQUESTS by Town Manager. 13.) RECESS THE REGULAR SESSION AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to A.R.S. §38-431-03(A)(4) – For discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation. (Specifically, Lukenda Holdings v. Town of Fountain Hills). 14.) RETURN TO REGULAR SESSION 15.) DISCUSSION WITH POSSIBLE DIRECTION to staff regarding settlement of the Lukenda Holdings litigation. 16.) ADJOURNMENT. DATED this 18th day of October 2006: Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. Arizona Cities and Towns Week 2006 Cities and Towns: Partnering with the Legislature Proclamation Whereas; the citizens of Fountain Hills rely on local government to experience a high quality of life in our community; and Whereas; local governments around the state of Arizona work 24 hours a day, seven days a week to deliver city services such as fire, police, emergency medical services, and public works to create safe communities; and Whereas; the methods of funding these vital city services are not always clearly understood by citizens; and Whereas; it is one of the responsibilities of Town officials to ensure that legislators, media and citizens understand their local government through open and frequent communication using various avenues and means; and Whereas; it is important to work to encourage this connection and inform citizens and state legislators of the importance of state shared revenues in order to preserve the excellent delivery of services that our citizens have come to expect in our Town; and Whereas; through education and awareness, citizens, community leaders and Town staff can work together to ensure that services provided by the Town of Fountain Hills can remain exceptional elements of the quality of life of our community. Now therefore be it resolved that the Town of Fountain Hills joins with the League of Arizona Cities and Towns and fellow municipalities across the state of Arizona in declaring October 15-21, 2006 Arizona Cities & Towns Week. We pledge to host an event in recognition of the superior services that cities and towns deliver statewide. The Town event will be on October 26, this year, to join in the celebration of the Town’s Avenue of the Fountain Downtown Enhancement Project, Phase1 completion. _______________________________________ Wallace J. Nichols, Mayor Attest: _______________________________________ Bevelyn J. Bender, Town Clerk Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: October 19, 2006 Submitting Department: Administration Contact Person: Bender Consent: Regular: Requesting Action: Report Only: Type of Document Needing Approval (Check all that apply): Public Hearing Resolution Ordinance Agreement Emergency Clause Special Event Permit Special Consideration Intergovernmental Agreement Acceptance Grant Submission Liquor/Bingo License Application Plat Special Event Permit Special/Temp Use Permit Other: Draft Meeting Minutes Council Priority (Check Appropriate Areas): Education Public Fitness Library Services Public Safety Community Activities Economic Development Public Works Human Service Needs Parks & Recreation Town Elections Community Development Regular Agenda Wording: CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from October 5, 2006. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: Approve the council meeting minutes for archival purposes. List All Attachments as Follows: Type(s) of Presentation: None Signatures of Submitting Staff: ____________________________ _____________________________________ Town Clerk (or Acting Town Clerk) Budget Review (if item not budgeted or exceeds budget amount) ____________________________ Town Manager / Designee Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: October 19, 2006 Submitting Department: Public Works Contact Person: Gene Slechta, Planning Technician Consent: Regular: Requesting Action: Report Only: Type of Document Needing Approval (Check all that apply): Public Hearing Resolution Ordinance Agreement Emergency Clause Special Event Permit Special Consideration Intergovernmental Agreement Acceptance Grant Submission Liquor/Bingo License Application Plat Special Event Permit Special/Temp Use Permit Other: Council Priority (Check Appropriate Areas): Education Public Fitness Library Services Public Safety Community Activities Economic Development Public Works Human Service Needs Parks & Recreation Town Elections Community Development Finance Regular Agenda Wording: CONSIDERATION of approving a PRELIMINARY and FINAL PLAT for the "Amberville Condominiums," a five-unit condominium project located at 11680 N Saguaro Boulevard aka Plat 201, Block 4, Lot 5. Case Number S2006-16. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: This agenda item is for a Preliminary and Final Plat for a Declaration of Condominium. On September 28, 2006, the Planning and Zoning Commission recommended approval of S2006-16, Preliminary Plat, "Amberville Condominiums." Please see the attached staff report for additional details. List All Attachments as Follows: Staff Report, Case Map, Application, Plat Reductions Type(s) of Presentation: None Signatures of Submitting Staff: ____________________________ _____________________________________ Thomas L. Ward Budget Review Director of Public Works (if item not budgeted or exceeds budget amount) ____________________________ Town Manager / Designee TOWN OF FOUNTAIN HILLS MAYOR AND TOWN COUNCIL STAFF REPORT TO: The Honorable Mayor and Town Council MTG DT: October 19, 2006 FR: Gene Slechta, Planning Technician THR: Richard Turner, AICP Planning and Zoning Administrator RE: S2006-16; Preliminary and Final Plat;“Amberville Condominiums.” LOCATION: 11680 Saguaro Boulevard, aka Final Plat 201, Block 4, Lot 5. REQUEST: Consider the Preliminary and Final Plat for the “Amberville Condominiums”, a 5-unit condominium project. DESCRIPTION: APPLICANT: Scott Brown OWNER: Mark Siegel, Amberville Properties LLC EXISTING ZONING: “R-3” EXISTING CONDITION: Built LOT SIZE: 15,000 square feet (0.3444 acres) SURROUNDING LAND USES AND ZONING: NORTHWEST: Casitas Serenas Condos; zoned “R-3” SOUTHEAST: Cinco Flores Condos; zoned “R-3” NORTHEAST: Pals Inn Kennel; zoned “C-1” SOUTHWEST: Mirage Condos 70; zoned “R-2” SUMMARY: This request is for Preliminary and Final Plat approval for “Amberville Condominiums,” an existing residential development located on the southwest side of Saguaro Boulevard between Bond Drive and Quinto Drive. The Condominium process subdivides cubic airspace, and is not a land sell project. Due to the simplicity of this request and the fact that this project does not involve any off-site public improvements, a "fast track" process is being allowed. The owner, Mark Siegel of Amberville Properties LLC, has chosen to convert a 5-unit residential development and record a Declaration of Condominium to sell the units individually. The units range from 1168 square feet to 1218 square feet in addition to storage areas of 150 square feet and patios/decks ranging from 230 to 236 square feet. Each unit has 2 bedrooms. There are 8 covered parking spaces to share as well. The Building was constructed in 1973, and, as a result, was built under county ordinances. Therefore, there are several non-conforming items according to current town ordinances. They are: • Front setback is less than town’s 30 foot requirement, per Section 11.10 of the Town of Fountain Hills Zoning Ordinance • Parking lot is closer than 10 feet to alley property line, per Section 7.03.B.6 of the Town of Fountain Hills Zoning Ordinance • Access to one parking space is less than the town’s 10 foot requirement, per Section 7.03.B.6 of the Town of Fountain Hills Zoning Ordinance • The number of parking spaces for the two bedroom units, one, is less than the town’s requirement of two, per Section 7.04.G.1.b of the Town of Fountain Hills Zoning Ordinance • The number of guest parking spaces, zero, is less than the town’s requirement of .25 parking spaces per dwelling unit, per Section 7.04.G.1.b of the Town of Fountain Hills Zoning Ordinance All of the square footage is intended for residential use. The overall use meets the intention of the underlying requirements of the R-3 zoning district. The Planning and Zoning Commission recommended approval of S2006-16 on September 28, 2006. Consistent with Goal 4, Objective 4.3, of the town’s 2006-2007 action plan for implementing the Strategic Plan, staff will provide information on population change when reviewing land use applications. In this case, there will not be a change in population since the building is existing and is being remodeled. The estimated population for the project will be 11. RECOMMENDATION: Staff recommends approval of S2005-16, the Preliminary and Final Plat titled “Final Plat Amberville Condominiums.” Attachments: 1. Case Map 2. Plat Application 3. Plat Reductions CASE MAP S A L ID A D RI V E BONDDRIVES A G U A R O Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: October 19, 2006 Submitting Department: Public Works Contact Person: Gene Slechta, Planning Technician Consent: Regular: Requesting Action: Report Only: Type of Document Needing Approval (Check all that apply): Public Hearing Resolution Ordinance Agreement Emergency Clause Special Event Permit Special Consideration Intergovernmental Agreement Acceptance Grant Submission Liquor/Bingo License Application Plat Special Event Permit Special/Temp Use Permit Other: Council Priority (Check Appropriate Areas): Education Public Fitness Library Services Public Safety Community Activities Economic Development Public Works Human Service Needs Parks & Recreation Town Elections Community Development Finance Regular Agenda Wording: CONSIDERATION of approving a PRELIMINARY and FINAL PLAT for the "Starry Mountain View Condominiums," a two-unit condominium project located at 14025 N Edgeworth Drive aka Plat 104, Block 9, Lot 10. Case Number S2006-19. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: This agenda item is for a Preliminary and Final Plat for a Declaration of Condominium. On September 28, 2006, the Planning and Zoning Commission recommended approval of S2006-19, Preliminary Plat, "Starry Mountain View Condominiums." Please see the attached staff report for additional details. List All Attachments as Follows: Staff Report, Case Map, Application, Plat Reductions Type(s) of Presentation: None Signatures of Submitting Staff: ____________________________ _____________________________________ Thomas L. Ward Budget Review Director of Public Works (if item not budgeted or exceeds budget amount) ____________________________ Town Manager / Designee TOWN OF FOUNTAIN HILLS MAYOR AND TOWN COUNCIL STAFF REPORT TO: The Honorable Mayor and Town Council MTG DT: October 19, 2006 FR: Gene Slechta, Planning Technician THR: Richard Turner, AICP Planning and Zoning Administrator RE: S2006-19; “Starry Mountain View Condominiums.” LOCATION: 14025 N Edgeworth Drive, aka Final Plat 104, Block 9, Lot 10. REQUEST: Consider the Preliminary and Final Plat for the “Starry Mountain View Condominiums”, a 2-unit condominium complex. DESCRIPTION: APPLICANT: Loretta Star OWNERS: Loretta Star and Elaine O’Sullivan EXISTING ZONING: “R-2” EXISTING CONDITION: Built LOT SIZE: 10,779 square feet (0.2475 acres) SURROUNDING LAND USES AND ZONING: NORTH: Multi-Family Development; zoned “R-2” SOUTH: Edgeworth Drive Condominiums 2; zoned “R-2” EAST: Single Family; zoned “R-2” WEST: Edgeworth Twins Condominiums; zoned “R-2” SUMMARY: This request is for Preliminary and Final Plat approval for “Starry Mountain View Condominiums,” an existing 2-unit residential complex located on the east side of Edgeworth Drive between Bayfield Drive and Fairfax Drive. The Condominium process subdivides cubic airspace, and is not a land sell project. Due to the simplicity of this request and the fact that this project does not involve any off-site public improvements, a "fast track" process is being allowed. The owners, Elaine O’Sullivan and Loretta Star, have chosen to convert a 2-unit residential development and record a Declaration of Condominium to sell the units individually. Each unit contains 1168 square feet of livable area. Each unit has a designated one-car garage of 246 square feet, covered entry and a patio. The building was constructed in 1973 was built under county ordinances. Therefore, there are three non- conforming items according to current town ordinances. They are: • Side setback is less than town’s 5 foot requirement, per Section 11.10 of the Town of Fountain Hills Zoning Ordinance • The number of parking spaces for the two bedroom units, one, is less than the town’s requirement of two, per Section 7.04.G.1.b of the Town of Fountain Hills Zoning Ordinance • The number of guest parking spaces, zero, is less than the town’s requirement of .25 parking spaces per dwelling unit, per Section 7.04.G.1.b of the Town of Fountain Hills Zoning Ordinance All of the square footage is intended for residential use. The overall use meets the intention of the underlying requirements of the R-2 zoning district. The Planning and Zoning Commission recommended approval of S2006-19 on September 28, 2006. Consistent with Goal 4, Objective 4.3, of the town’s 2006-2007 action plan for implementing the Strategic Plan, staff will provide information on population change when reviewing land use applications. In this case, there will not be a change in population since the building is existing and is occupied. The estimated population for the project is 4. RECOMMENDATION: Staff recommends approval of S2006-19, the Preliminary and Final Plat titled “Final Plat Starry Mountain View Condominiums.” Attachments: 1. Case Map 2. Plat Application 3. Plat Reductions CASE MAP SHEFFI ELDB A Y F IE L D D R I V ECOURT EDGEWORTHDRI VESUSSEX Site Document in 10-19-06 binder Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: October19, 2006 Submitting Department: Administration Contact Person: Bender Consent: Regular: Requesting Action: Report Only: Type of Document Needing Approval (Check all that apply): Public Hearing Resolution Ordinance Agreement Emergency Clause Special Event Permit Special Consideration Intergovernmental Agreement Acceptance Grant Submission Liquor/Bingo License Application Plat Special Event Permit Special/Temp Use Permit Other: Council Priority (Check Appropriate Areas): Education Public Fitness Library Services Public Safety Community Activities Economic Development Public Works Human Service Needs Parks & Recreation Town Elections Community Development Regular Agenda Wording: CONSIDERATION of a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the Fountain Hills Post No. 58, The American Legion, (Ken Bowman), for the purpose of support to the Fountain Hills Great Fair, to be held at 16837 E. Parkview Avenue, Fountain Hills, AZ, on Friday, November 10, 2006, and Saturday, November 11, 2006, from 9 a.m. to 12 a.m. and on Sunday, November 12, 2006, from 10 a.m. to 12 a.m. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: The various departmental recommendations have been provided. There are no issues that would prohibit the event from taking place. Staff’s unanimous recommendation is for the Council to recommend approval of this special event liquor license application. List All Attachments as Follows: Front page of the Special Event Liquor License application and interoffice memo listing the departmental recommendations, and law enforcement's approval memo Type(s) of Presentation: None Signatures of Submitting Staff: ____________________________ _____________________________________ Town Clerk Budget Review (if item not budgeted or exceeds budget amount) ____________________________ Town Manager/Designee Z:\Council Packets\2006\R10-19-06\American Legion Sp Event Liquor License\Departmental Combined approvalsAmerican Legion Event 11- 10 thru 11-12-06.doc Page 1 of 1 TOWN OF FOUNTAIN HILLS OFFICE OF TOWN CLERK INTER OFFICE MEMO TO: 1) Public Works 2) Planning & Zoning 3) Building Safety (If applicable) 4) Law Enforcement 5) Fire Department 6) Licensing Division (If applicable) DATE:October 2, 2006 FROM: Bevelyn J. Bender, Town Clerk RE:Special Event Liquor License Application Attached is an Application for a Special Event Liquor License Application for review for The American Legion, Post 58 located at 16837 E. Parkview Ave., Fountain Hills, AZ. Please review the application and electronically return the departmental recommendation no later than 5 p.m., 2006, indicating staff’s recommendation for approval (with or without stipulations) or denial in the space below and return this form to the Town Clerk. Law Enforcement is requested to attach their memo to this form. If staff’s recommendation is to deny or there are stipulations for approval, please attach a report that specifies the reasoning. The report will be forwarded on to the Town Council for their consideration. Applicant: Ken Bowman Date(s) of Event: 11/10/006 - 11/12/06 Date Application Received: 9/27/06 Town Council Agenda Date: 10/19/06` STAFF REVIEW AND RECOMMENDATION: *Attach report for denial or any recommendation requiring stipulations. Name of staff who reviewed application Public Works Approved Tom Ward Fire Department Approved Scott LaGreca Building Department Approved Peter Johnson Planning & Zoning Approved Bob Rodgers Law Enforcement Approved Jillian Ochsner #1632 Licensing N/A Nancy Knihnisky Does the business have a current business license? Fill In Business License # Effective period to Does the business name match database? Fill In Do owners and/or officers listed on the application match the database? Fill In Does the mailing match the database? Fill In Does the business address match the database? Fill In Document in 10-19-06 binder Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: October19, 2006 Submitting Department: Administration Contact Person: Bender Consent: Regular: Requesting Action: Report Only: Type of Document Needing Approval (Check all that apply): Public Hearing Resolution Ordinance Agreement Emergency Clause Special Event Permit Special Consideration Intergovernmental Agreement Acceptance Grant Submission Liquor/Bingo License Application Plat Special Event Permit Special/Temp Use Permit Other: Council Priority (Check Appropriate Areas): Education Public Fitness Library Services Public Safety Community Activities Economic Development Public Works Human Service Needs Parks & Recreation Town Elections Community Development Regular Agenda Wording: CONSIDERATION of a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the Veterans of Foreign Wars, Post 7507, (Bruce Thulien), for the purpose of a fundraiser to be held at Saguaro Boulevard and Palisades Boulevard, Fountain Hills, AZ, on Friday November 10, 2006, and Saturday, November 11, 2006, from 9 a.m. to 6 p.m. and on Sunday, November 12, 2006 from 10 a.m. to 6 p.m. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: The various departmental recommendations have been provided. There are no issues that would prohibit the event from taking place. Staff’s unanimous recommendation is for the Council to recommend approval of this special event liquor license application. List All Attachments as Follows: Front page of the Special Event Liquor License application and interoffice memo listing the departmental recommendations, and law enforcement's approval memo Type(s) of Presentation: None Signatures of Submitting Staff: ____________________________ _____________________________________ Town Clerk Budget Review (if item not budgeted or exceeds budget amount) ____________________________ Town Manager/Designee Document in 10-19-06 binder Document in 10-19-06 binder Document in 10-19-06 binder Page 1 of 1 TOWN OF FOUNTAIN HILLS OFFICE OF TOWN CLERK INTER OFFICE MEMO TO: 1) Public Works 2) Planning & Zoning 3) Building Safety (If applicable) 4) Law Enforcement 5) Fire Department 6) Licensing Division (If applicable) DATE:October 2, 2006 FROM: Bevelyn J. Bender, Town Clerk RE:Special Event Liquor License Application Attached is an Application for a Special Event Liquor License Application for review for Veterans of Foreign Wars, Post 7507 located at Saguaro Blvd. and palisades Blvd. FH . Please review the application and electronically return the departmental recommendation no later than 5 p.m., 2006, indicating staff’s recommendation for approval (with or without stipulations) or denial in the space below and return this form to the Town Clerk. Law Enforcement is requested to attach their memo to this form. If staff’s recommendation is to deny or there are stipulations for approval, please attach a report that specifies the reasoning. The report will be forwarded on to the Town Council for their consideration. Applicant: Bruce Thulien Date(s) of Event: 11/10/006 - 11/12/06 Date Application Received: 9/29/06 Town Council Agenda Date: 10/19/06` STAFF REVIEW AND RECOMMENDATION: *Attach report for denial or any recommendation requiring stipulations. Name of staff who reviewed application Public Works Approved Tom Ward Fire Department Approved Eric Kriwer Building Department Approved Peter Johnson Planning & Zoning Approved Bob Rodgers Law Enforcement Approved Jillian Ochsner #1632 Licensing N/A Nancy Knihnisky Does the business have a current business license? Fill In Business License # Effective period to Does the business name match database? Fill In Do owners and/or officers listed on the application match the database? Fill In Does the mailing match the database? Fill In Does the business address match the database? Fill In Document in 10-19-06 binder Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 10/19/06 Submitting Department: Public Works Contact Person: Don Thumith Consent: Regular: Requesting Action: Report Only: Type of Document Needing Approval (Check all that apply): Public Hearing Resolution Ordinance Agreement Emergency Clause Special Event Permit Special Consideration Intergovernmental Agreement Acceptance Grant Submission Liquor/Bingo License Application Plat Special Event Permit Special/Temp Use Permit Other: Contract Council Priority (Check Appropriate Areas): Education Public Fitness Library Services Public Safety Community Activities Economic Development Public Works Human Service Needs Parks & Recreation Town Elections Community Development Finance Regular Agenda Wording: Consideration of accepting a contract with Sun Ports Construction for the fabrication of 89 parking shade coverings, a shade structure for the patio adjoining the Town Hall Council Chamber, and the replacement of existing shade fabric throughout the Civic Center. Staff Recommendation: Approve Fiscal Impact: Yes $355,976.30 Purpose of Item and Background Information: In the planning and budgeting of a new Town Hall facility, Project Management approved a design shade covering for Law Enforcement, town vehicles and staff. In a value analysis process to streamline costs due to elevated steel pricing, items were postponed for future consideration. Due to a recent downturn in material costs, staff is proposing to complete the project with funding in the 06-07 budget. List All Attachments as Follows: Staff memo, Mojave contract with Sun Ports, site overview and graphic depicting shade cover product. Type(s) of Presentation: Consent Signatures of Submitting Staff: ____________________________ _____________________________________ Thomas L. Ward Budget Review Director of Public Works (if item not budgeted or exceeds budget amount) __________________________ Town Manager / Designee TOWN OF FOUNTAIN HILLS PUBLIC WORKS DEPARTMENT INTER OFFICE MEMO TO: Honorable Mayor and Council DT: September 25, 2006 FR: Don Thumith, Facilities Supervisor THRU: Tom Ward, Director of Public Works RE: Parking Shade Structures In the original design of the Civic Center Phase II (Town Hall) shade structures were included. At that time the unforeseen cost increases in both steel and cement radically affected the budgeted cost for building construction and the decision was made to delay the construction of parking shade structures. Steel pricing has improved significantly with the introduction of Mexican steel to the U.S. market. While steel and cement costs are in a downturn, staff believes this is the most opportune time to finish the original project design. Included in the project is the replacement of existing shade fabrics that have deteriorated beyond repair at the Community and Library. Also included is a shade cover structure for the Town Hall west patio adjoining the Council Chamber to make this a useable area. The shade structures will match the design of the Civic Center Campus. This item is budgeted at $400,000 and the contract cost will be well under at $355,976.30. The Town owns twenty-one vehicles that are parked at Town Hall. We need to protect our investment as well as provide a desirable work environment for our employees. Many vehicles have electronic devices that are sensitive to extreme temperatures. Providing shade will also protect the interior and paint, which will save expenses in the long run. Additionally, we also spoke with Allwest energy Co. to determine if solar energy collector panels were possible. The company representative indicated that in their initial review it does not look favorable but they can continue to review other opportunities. As a budgeted expenditure, staff recommends approval of this expenditure. Z:\Council Packets\2006\R10-19-06\Parking shade structures agenda memo.doc 675855.2 Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: October 19, 2006 Submitting Department: Administration Contact Person: Kate Zanon Consent: Regular: Requesting Action: Report Only: Type of Document Needing Approval (Check all that apply): Public Hearing Resolution Ordinance Agreement Emergency Clause Special Event Permit Special Consideration Intergovernmental Agreement Acceptance Grant Submission Liquor/Bingo License Application Plat Special Event Permit Special/Temp Use Permit Other: Fee Schedule Council Priority (Check Appropriate Areas): Education Public Fitness Library Services Public Safety Community Activities Economic Development Public Works Human Service Needs Parks & Recreation Town Elections Community Development Finance Regular Agenda Wording: CONSIDERATION of RESOLUTION 2006-46, establishing and implementing median fees. Staff Recommendation: Approve Fiscal Impact: Yes $ Purpose of Item and Background Information: This memo recommends a rental fee for use of the Avenue of the Fountains medians. The Town charges a rental fee for various park amenities and meeting spaces. In the past two years the Avenue medians have been consistently used for fairs, festivals and farmer’s markets at an expense to the Town. List All Attachments as Follows: Memorandum, Resolution 2006-46. Type(s) of Presentation: None Signatures of Submitting Staff: ____________________________ _____________________________________ Name Budget Review (if item not budgeted or exceeds budget amount) ________________________ Title ____________________________ 675855.1 2 Town Manager / Designee 675855.1 3 TOWN OF FOUNTAIN HILLS ADMINISTRATION DEPARTMENT TOWN COUNCIL MEMO TO: Honorable Mayor and Town Council DATE: October 19, 2006 FR: Kate Zanon, Office of the Town Manager RE: Median Fees, Resolution 2006-46 REQUEST: To implement a rental fee for use of the Avenue of the Fountains medians between Saguaro Boulevard and La Montana Drive recently acquired by the Town. SUMMARY: The Town took over ownership of the two Avenue of the Fountains medians between Saguaro Boulevard and La Montana Drive also know as the east block and west block medians on June 7, 2006. Fees for the medians are being proposed in a manner similar to other Town facilities so all organizations or individuals are treated the same and commercial entities do not use the public’s land as a permanent location. Because the medians are publicly owned lands now, any group or organization can request to exclusively use these facilities just like renting a park ramada, the amphitheater or a community center room. The implementation of a fee also allows recuperation of some of the costs born by the Town when the Avenue medians are used. Some of these costs include site maintenance, Code Enforcement inspections, and site cleanup. The fees are reasonable and should not be a hardship to any past or future users (see impacts on current uses section). Attached is a graphic showing the available rental space on the medians. Careful consideration was taken in determining rental space such as public safety, open space, and infrastructure. The proposed fees for median rental were determined by using the same square foot cost that is used for rental of park space and associated amenities. The available median space for rent is approximately as follows: West Median: 28,800 square feet East Median: 20,000 square feet Proposed Resident Rental Rates for the Medians (rounded) EAST MEDIAN FEE PER DAY Up to 6 Hours: $ 20.00 6-12 Hours: $ 35.00 13-24 Hours: $ 50.00 WEST MEDIAN Up to 6 Hours: $ 30.00 6-12 Hours: $ 50.00 675855.1 4 13-24 Hours: $ 75.00 As with the Park and Community Center all residents of the Town are eligible to receive 50% off of the rental fees. A resident is considered any person who has a residence in Fountain Hills and/or is a Town licensed business located within the limits of Fountain Hills. To qualify for the resident user rate, the user must meet the above criterion, and the event sponsor must be a charitable non-profit organization as described in section 8-3-2(B) of the Fountain Hills Town Code. Proposed Non-Resident Rental Rates for the Medians (rounded) EAST MEDIAN FEE PER DAY Up to 6 Hours: $ 40.00 6-12 Hours: $ 70.00 13-24 Hours: $ 100.00 WEST MEDIAN Up to 6 Hours: $ 60.00 6-12 Hours: $ 100.00 13-24 Hours: $ 150.00 Town staff is proposing that the medians are rented in 6 hour increments rather than the 4 hour increments used by Park facilities. The 6 hour increments will allow median users time for the event or activity as well as set up and take down time. IMPACTS ON CURRENT USES: The Thursday Farmers’ Market has been a frequent user of the medians in the past two years on a weekly basis. From looking at past markets, the Farmers’ Market requires approximately 17,000 square feet of space. Based on this space requirement the east median would be an appropriate location for the weekly market. The Farmers’ Market has a November to May season with approximately 25 markets in that time period. Based on the operation time of past markets, a 6 hour rental timeframe should be sufficient for the event including set up and take down time. The seasonal fee would be approximately $1000. I have discussed these fees with Monique Lightner of M&M events. The Thunderbird Artists have used the median for the past two years to host an Art and Wine festival. The 2006 festival was held in the west median for approximately 3 days. If a fee had been in place, this event would have had approximately $225 in median fee charges. Summary of Costs to Current Users USER RENTAL TIME RENTAL TIME Weekly Farmers’ Market Up to 6 hours $40.00/market Great Fair (fall and spring) N/A N/A Thunderbird Artists Festival 3 days $225.00 Stroll in the Glow 4 hours $30.00 Grandfathering Clause: 675855.1 5 All events that use either or both of the Avenue of the Fountains medians will be subject to fees with the following grandfathering exception: The event has annually occurred in the community for a period exceeding ten (10) consecutive years and continues to provide a significant benefit to local organizations, clubs, associations, community groups and the community as a whole and the event annually appears on the event calendar The event is not exempt from filing the appropriate application forms and receiving Council approval. The grandfathering exception above is defined as per Town Code regulation 8-3-2, Definitions, adopted on May 17, 2001, as Ordinance 2001-09. The median fees would predominantly be applied in conjunction with Temporary Use Permits and Special Event Permits. No fees on the attached Planning and Zoning Fee Schedule are being changed with this Resolution. The only change to the Fee Schedule is in the notes section indicating that median fees may be applicable on temporary use permit applications. RECOMMENDATION: Staff is recommending approval of Resolution 2006-46, implementation of fees for use of the two Avenue of the Fountains medians between Saguaro Boulevard and La Montana Drive. 675855.1 6 RESOLUTION NO. 2006-46 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ADOPTING A FEE SCHEDULE FOR USE OF THE MEDIANS ALONG THE AVENUE OF THE FOUNTAINS AND AMENDING AND RESTATING THE FEE SCHEDULE FOR PLANNING, BUILDING AND ENGINEERING FEES FOR THE TOWN. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, as follows: SECTION 1. That the Avenue of the Fountains Median Fee Schedule is hereby approved in the form as set forth in Exhibit A, attached hereto and incorporated herein by reference. SECTION 2. That the Planning & Zoning and Engineering Departments Fee Schedule is hereby amended and restated in the form as set forth in Exhibit B, attached hereto and incorporated herein by reference. SECTION 3. That the Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to execute all documents and take all steps necessary to carry out the purpose and intent of this Resolution. PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, October 19, 2006. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: W. J. Nichols, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Timothy G. Pickering, Town Manager Andrew J. McGuire, Town Attorney 675855.2 EXHIBIT A TO RESOLUTION NO. 2006-46 [Avenue of the Fountains Median Fee Schedule] See following pages. AVENUE OF THE FOUNTAINS MEDIAN FEE SCHEDULE ALL APPLICATION FEES ARE NON-REFUNDABLE MEDIAN LOCATION RENTAL TIME FRAME RENTAL FEE Non Resident Rental Rates East Median Up to 6 Hours: $ 40.00 6-12 Hours: $ 70.00 13-24 Hours: $ 100.00 West Median Up to 6 Hours: $ 60.00 6-12 Hours: $ 100.00 13-24 Hour: $ 150.00 Resident Rental Rates East Median Up to 6 Hours: $ 20.00 6-12 Hours: $ 35.00 13-24 Hours: $ 50.00 West Median Up to 6 Hours: $ 30.00 6-12 Hours: $ 50.00 13-24 Hour: $ 75.00 All residents of the Town are eligible to receive 50% off of the rental fees. (A resident is considered any person who has a residence in Fountain Hills and/or is a Town licensed business located within the limits of Fountain Hills. To qualify for the resident user rate, the user must meet the above criterion, and the event sponsor must be a charitable non-profit organization as described in section 8-3-2(B) of the Fountain Hills Town Code.) 675855.2 EXHIBIT B TO RESOLUTION NO. 2006-46 [Planning & Zoning and Engineering Divisions Fee Schedule] See following pages. Document in 10-19-06 binder PLANNING & ZONING AND ENGINEERING DEPARTMENTS FEE SCHEDULE ALL APPLICATION FEES ARE NON-REFUNDABLE PERMIT FEE Area Specific Plans (and Amendments): $ 3000.00 plus $ 100.00 per acre ^ General Plan Amendments: Minor $ 3000.00 plus $ 100.00 per acre ^ Major $ 5000.00 plus $ 100.00 per acre ^ Preliminary Plats: $ 2000.00 plus $50.00 per lot, unit or tract ^ Time Extension fee $ 100.00 Final Plats: $ 1500.00 plus $ 50.00 per lot, unit or tract ^ Replats (lot joins, lot splits, lot line adjustments): $ 500.00 up to three lots, there after Final Plat fees ^ Plat Abandonments: $ 500.00 ^ Condominium Plats: $ 1500.00 plus $50.00 per unit ^ Cut & Fill Waiver: $ 300.00 Final Plat Improvement Plan Checking: $ 350.00 per sheet (includes 2nd and 3rd reviews) except water and sewer plans $ 175.00 per sheet (includes 2nd and 3rd reviews) water and sewer plans only $ 200.00 per sheet with corrections (4th + reviews) $ 75.00 per sheet for addendums (changes made after approval). Subdivision Recording: $ 30.00 per page for plat filed for record, + $ 3.00 per page for each additional copy, and; $ 7.00 for each instrument, + $ 1.00 for each additional page over 5 pages. Rezones (Map): $ 2000.00 plus $100 per acre plus notification *^ Ordinances (Text Amendments): $ 2000.00 plus notification * Planned Unit Developments: $ 2000.00 plus $100 per acre plus notification * Development Agreements: $ 2500.00 plus $100 per acre Document in 10-19-06 binder Special Use Permits: (and Amendments) $ 1000.00 plus notification *^ Temporary Use Permits: $ 200.00 plus notification *# Time Extension fee $ 100.00 Comprehensive Sign Plans: (and Amendments) $ 200.00 Grand Opening Sign Permit: $ 25.00 Sign Permit: $ 50.00 per sign, < 32 sq. ft. (Excludes Building Permit) $ 100.00 per sign, > 32 sq. ft. Variances: $ 2000.00 plus $300.00 for each additional variance plus notification *^ Appeal of a Decision by the Zoning Administrator: $ 2000.00 plus notification *^ Easement or Right-of-Way Abandonment: $ 330.00 plus notification * Zoning Verification Letter: $ 200.00 Continuance at Applicant Request: $ 250.00 Concept Plans or Design Review: $ 500.00 plus $ 200.00 for every 5,000 square feet or portion there of ^ Time Extension fee $ 100.00 Site Plan Review: $ 500.00 plus $ 100 per acre Temporary Trailer Parking: $ 25.00 NOTES: * Plus a notification charge of $ 5.00 per mailing label and $ 25.00 per newspaper posting as appropriate ^ All fees include up to 3 reviews by Staff. Any additional reviews will be subject to an additional fee equal to 25% of the original fee charged. # If applicable median rental fees apply. The subdivision recording fees are per the Maricopa County Recorder's fee schedule and are Document in 10-19-06 binder therefore subject to change. Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: October 19 2006 Submitting Department: Council Contact Person: Pickering Consent: Regular: Requesting Action: Report Only: Type of Document Needing Approval (Check all that apply): Public Hearing Resolution Ordinance Agreement Emergency Clause Special Event Permit Special Consideration Intergovernmental Agreement Acceptance Grant Submission Liquor/Bingo License Application Plat Special Event Permit Special/Temp Use Permit Other: Council Priority (Check Appropriate Areas): Education Public Fitness Library Services Public Safety Community Activities Economic Development Public Works Human Service Needs Parks & Recreation Town Elections Community Development Regular Agenda Wording: CONSIDERATION of AWARDING one-time funds to qualified Fountain Hills' non-profit groups and organizations, not to exceed $50,000 in the aggregate, appropriated for such purpose in fiscal 2006-2007, to community-based non-profit organizations whose activities contribute to the public good. Staff Recommendation: Approve Fiscal Impact: Yes $50,000 Purpose of Item and Background Information: The Community Benefit Funding Committee for 2006-07, made up of two citizens Lee Robinson and Paul Appeldorn, Councilmember Leger, Finance Director Julie Ghetti and Town Clerk Bevelyn Bender, met on Thursday, October 12, 2006, for the purpose of reviewing and discussing the seventeen (17) applications received by the Council’s established deadline of 5 p.m., October 4, 2006, for the purpose of recommending monetary awards as provided for at the Council’s September 7, 2006 meeting. The attached public notice did run in the local paper for three consecutive weeks in the local paper. The committee members established the methodology to be applied according the Council’s criteria. An outline of the committee’s methodology in determining the awards is also attached. Committee members individually and collectively reviewed all requests for compliance with the Council’s criteria based upon their value and level of importance to the community and the needs of the groups and organizations with the proposed use of the requested funding and assigned a funding level to each request. The process provided a less subjective method of funding distribution as committee members’ individual ratings were pooled for each group’s and organization’s funding request to determine their funding level placement (Level 1 @ 15% [5 applications – for $7,500], Level 2 @ 35% [6 applications – Z:\Council Packets\2006\R10-19-06\Action Form Community Benefit funding revised.doc Page 1 of 3 for $17,500], and Level 3 @ 50% [5 applications – for $25,000]). The funding requests were totaled by which funding level they had originally been associated {Level 1, 2 or 3} and the total was divided into the correlating funding level (i.e. $7,500, $17,500, and $25,000) in order to provide a percentage from which to calculate the proposed award amounts. Rounding was used in some instances to disburse the full amount of $50,000. The recommending funding amount is a direct result of how much the group or organization requested. For example, the Boy Scouts requested $5,000. Level 3 organizations received 33% of their requests. Thus, the Boys Scouts recommended funding is at $1,700. However, committee members agreed that one applicant did not fit the Council’s criteria. Fountainhills Community Foundations indicated that their organization’s purpose was to be a “clearing house” for the Town’s budgeted non-profit financial support. Therefore, the members did not consider this request for funding. Committee members collectively acknowledged that the Council had charged this committee with providing the Council with a recommendation of which organizations should receive funding and the award amounts. The Golden Eagle Foundation’s requested amount of $12,500 was reduced by $2,500 when calculating the funding award as the Fountain Hills Mentor Program had applied separately for $2,500 for the same purpose and had indicated their affiliation. The seventeen requests for funding are available in the Town Clerk’s office should the Council wish to view them individually. Below is a random list of all funding requests received along with the Committee’s funding recommendation. The Community Benefit Funding Committee for 2006-07 requests that the Council favorably consider the distribution of the one-time funds of $50,000 as follows: No. Organization Funding Requested Purpose Funding Level Proposed Funding Award 1 Fountain Hills Chamber Players $5,000 Development of the roster of musicians and assist sustain the high caliber of musical programming 1 $1,300 2 Golden Eagle Foundation $12,500 Education tools ($10,000) and Mentoring Program ($2500) 3 $3,300 3 Fountain Hills Cultural Council $4,000 Purchase of art bases for public art 2 $3,000 4 Extended Hands Food Bank $50,000 Operations 3 $16,500 5 Fountain Hills Community Chorus $8,000 Scholarship Program ($1,500) and Sound System/Keyboard 1 $2,300 6 Fountain Hills Desert Botanical Garden Society $6,600 Tools, benches, signage, river rock, brochures, and entrance sculpture 1 $1,900 7 Southwest Cultures Club $3,000 Guest speakers and Fort McDowell event 1 $1,000 8 Fountainhills Community Foundations $50,000 Clearing house for fund distribution 0 9 Fountain Hills Mentor Program $2,500 Recruitment, training, and coordination of the mentor program 3 $1,000 10 Fountain Hills Parkinson Support Group $600 Operation and promotion expenses 2 $ 500 11 Boy Scouts of America Troop 343 $5,000 Equipment, trips & activities, supplies, uniforms, awards, and operation expenses 3 $1,700 12 Fountain Hills Soccer Club $5,000 Operation and equipment expenses, scholarships, coach and referee training & pay, website redesign, storage unit 2 $3,700 Z:\Council Packets\2006\R10-19-06\Action Form Community Benefit funding revised.doc Page 2 of 3 No. Organization Funding Requested Purpose Funding Level Proposed Funding Award 13 Fountain Hills Fire Explorer Post 892 $1,000 Safety equipment, uniforms, and training 2 $ 700 14 Fountain Hills Band Boosters $10,000 Three instruments 2 $7,400 15 Project Linus $3,000 Funding of their 2007 budget 2 $2,200 16 Los Artistas Vaqueros of the River of Time Museum $3,231 Creation of a Western-themed greeting card and commemorative poster series; operation and development outreach 1 $1,000 17 River of Time Museum $7,500 Youth educational and leadership program and mannequin for the exhibit 3 $2,500 Total of Funding Requests $176,931 Committee’s Total Recommended Awards $50.000 List All Attachments as Follows: Public Notice and methodology Type(s) of Presentation: Verbal Signatures of Submitting Staff: ____________________________ _____________________________________ Town Clerk Budget Review (if item not budgeted or exceeds budget amount) ____________________________ Town Manager / Designee Z:\Council Packets\2006\R10-19-06\Action Form Community Benefit funding revised.doc Page 3 of 3 PUBLIC NOTICE Document in 10-19-06 binder 9-8-06 TOWN OF FOUNTAIN HILLS’ NON-PROFIT REQUESTS FOR COMMUNITY BENEFIT FUNDS APPLICATION INFORMATION During the adoption of the FY 2006/2007 budget, the Town Council approved $50,000 for Community Benefit Programs. These funds are available for distribution to Fountain Hills’ non-profit groups and organizations that demonstrate, through the application process, a significant service and contribution to Fountain Hills’ residents. To apply for Fountain Hills’ non-profit Community Benefit funds, please follow the funding criteria format as outlined below. Make sure that all of the information requested is incorporated into your letter of application. Include any additional information and documentation you feel is important to the favorable consideration of your organization for Fountain Hills’ Non- Profit Community Benefit funds. All submittals should be typed. Letters of application shall include (i) a description of the organization, (ii) the amount requested and the specific purpose for which it will be used, including how this purpose will serve the public good, (iii) the current year budget, and (iv) the most recent financial statement. Each recipient organization shall submit to the Town Council a certified financial report at the end of its fiscal year, which clearly indicates how the grant was utilized. This process shall apply to fiscal year 2006-2007. The deadline to submit a letter requesting funding is 5:00 p.m., Wednesday, October 4, 2006 and should be submitted to the following location in person, by mail or email to: Town of Fountain Hills, Office of the Town Clerk 16705 E. Avenue of the Fountains Fountain Hills, AZ 85268 A committee will review all applications and make a recommendation to the Town Council for distribution anticipated at the Thursday, October 19, 2006 council meeting. If you have any questions, please contact Bev Bender at 480-816-5115 or bbender@fh.az.gov SYSTEMATIC PROCEDURE FOR AWARDING The Town of Fountain Hills THE 2006 COMMUNITY BENEFITS GRANTS 1. Assign each application to one of three levels based on its importance as an asset to the Community. Also, consider if the organization supplied all information requested. *Level 3: Highest level. These organizations should be deemed as a very important factor in fulfilling a need in the Community and serving a significant number of Fountain Hills’ residents. (5) *Level 2: Mid level. These organization should be deemed as good for the Community and provide a service. (6) *Level 1: Lowest level. These organization should be deemed as nice to have in the Community but not as important as the others. (6) Each committee member should give each application a score on the cover sheet prior to the meeting. This will facilitate a more structured and timely meeting. The level placement for each applicant will be based on the accumulative scores by the committee members. 2. The Grant Funds available ($50,000) will be divided as follows: a. 50% for Level 3 b. 35% for Level 2 c. 15% for Level 1 Each level then consists of a dollar amount that will be divided among the applicants at that level. 3. After each levels’ dollars have been divided equally among the applicants at that level, adjustments within the level can be considered, i.e., if the proposed grant is higher than the requested amount or for any other reason. This system will allow us to be as fair as possible in dealing with this arbitrary task of allocating the $50,000. Document in 10-19-06 binder Page 1 of 3 Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 10/19/06 Submitting Department: Administration Contact Person: Pickering Consent: Regular: Requesting Action: Report Only: Type of Document Needing Approval (Check all that apply): Public Hearing Resolution Ordinance Agreement Emergency Clause Special Event Permit Special Consideration Intergovernmental Agreement Acceptance Grant Submission Liquor/Bingo License Application Plat Special Event Permit Special/Temp Use Permit Other: Council Priority (Check Appropriate Areas): Education Public Fitness Library Services Public Safety Community Activities Economic Development Public Works Human Service Needs Parks & Recreation Town Elections Community Development Finance Regular Agenda Wording: CONSIDERATION of ORDINANCE 06-24, amending the Fountain Hills Town Code, Chapter 2, Mayor and Council, Article 2-4, Council Procedure, Section 2-4-3, Posting Notice of Meetings, to modify the locations for posting meeting notices and Article 2-5, Ordinances, Resolutions, and Contracts, Section 2-5-3, Reading of Ordinances. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: Staff is proposing the Council consider approving two-text amendment to the Fountain Hills Town Code: (i) to change a public notice posting location and (ii) to allow ordinances to be placed on the consent agenda. Proposed Text Amendment #1: Currently, the Fountain Hills Town Code, Chapter 2, Section 2-4-3, requires the posting of public meeting notices in the following three (3) locations: (i) the Fountain Hills Community Center, (ii) the Fountain Hills Post Office, and (iii) the Fountain Hills Town Hall. The purpose of posting public meeting notices is to provide residents with "reasonable and practical" access to these notices in order to inform of possible Council, Commission, Board, or Committee actions and/or discussions so that if the public so chooses, they may attend and provide comment. Senate Bill 1209, which was approved during the 2006 Arizona Legislature session, amended Arizona Revised Statutes, Title 38, Public Officer and Employees. This amendment (effective September 21, 2006) now requires cities and towns with populations over 2,500 that have internet websites to post a statement showing the legal actions taken by a public body of the city or town within three (3) working days after the meeting and to post the approved minutes of city or town council meetings within two (2) working days after their approval. Document in 10-19-06 binder Page 2 of 3 A.R.S. §38-431.02(A)(4) reads, "The public bodies of the cities and towns that have an internet web site shall post all public notices on their internet web site and shall give additional public notices as is reasonable and practicable as to all meetings." A.R.S. §38- 431.02(G) states, "The agenda must be available to the public at least twenty-four hours to the meeting. The Council Rules of Procedures, Section 4.2(A) provides staff with stricter guidelines, "Agendas of all meetings of the Council shall generally be available to the public no less than 72 hours prior to said meeting, except in exceptional circumstances. In no event shall the agenda be made available less than 24 hours prior to said meeting." Staff has been providing all public meeting agenda notices, meeting packet materials, and the approved Council meeting minutes on the Town's website for some time; the only additional action staff has taken for compliance with this new law is (i) the mandatory timeframe for posting council meeting minutes and (ii) the required posting of actions taken at public meetings following each meeting held. Staff is recommending Council favorably consider one change to the Town's official list of where public meeting notices are posted, to exchange the current Post Office posting locations for the Town of Fountain Hills' website [www.fh.az.gov]. Staff proposes the deletion of the Fountain Hills Post Office posting location for the following reasons: (i) The change would alleviate the posting constraints found at the Fountain Hills Post Office, due to the fact this public display case is small and offers limited space; the Town is not the only entity that utilizes this posting location for public meeting notices; and notices are crowded with information overlapping at times. (ii) The Fountain Hills Town Hall is now located directly across the street from the Fountain Hills Post Office. (iii) State law now requires the use of the Town's website to provide public notification of public meetings and actions taken at all public meetings, as well as the posting of the approved Council meeting minutes. These actions are required to take place within a specific timeframe. As both the Post Office and the Town's website are available to the public 24 hours a day there would only be an exchange of where public access takes place and no reduction of hours notices are made available. If approved, the revision to the list of the Town's official posting locations would require those staff members who are responsible for the preparation and posting of the various public notices to post at: (i) Fountain Hills Town Hall (ii) Fountain Hills Town website [www.fh.az.gov] (iii) Fountain Hills Community Center The Town Council, staff, and the public have access to both current and past Council meeting agenda packets as well as the various commission agenda material through the Town's website [www.fha.z.gov] as well as through the Town's request for public information process. Please note: Citizens who do not own a computer and who want to electronically access public meeting notices or agenda packet information may do so at the Fountain Hills Maricopa County Branch Public Library; computers are available. Staff will continue to provide a courtesy copy (hard copy) of the Document in 10-19-06 binder Page 3 of 3 Town Council agenda-meeting packet to the Fountain Hills Maricopa County Branch Library for citizens' convenience. The local paper also regularly provides public meeting agendas in the weekly paper. Proposed Text Amendment #2: While reviewing our Council Rules of Procedure a procedural discrepancy was revealed. Currently, the Fountain Hills Town Code Section 2-5-3 reads: “Prior to a vote on passage by the council, all ordinance shall be read in full unless the council has been provided with printed copies of said ordinance, in which case it may be read by number and title only.” Presently, consent agenda items are not read by number and title. Therefore, the requirement that the ordinance be read by number and title prohibits ordinances from appearing on the consent agenda, regardless of how routine the subject matter may be. As with all consent agenda items, including Council resolutions, placement on the consent agenda would be restricted to those instances where an ordinance is routine or non-controversial in nature. Staff’s intent with bringing this text amendment forward is to provide a procedural tool that would assist the Council in expediting the Town’s business if and when appropriate. The Council retains the authority to remove consent items to the regular agenda as provided for under the Council Rules of Procedure, Section 2.3. Staff respectfully recommends approval of both proposed text amendments. The first amendment allowing ordinances to be placed on the consent agenda would be a procedural tool utilized to assist the Council in expediting the Town’s business if and when appropriate; the second amendment would exchange the Town’s website [www.fh.az.gov] for the Fountain Hills Post Office as one of the Town’s three official posting locations. List All Attachments as Follows: Ordinance 06-24 and pages 1-3 of the New Laws provided by the League of Arizona Cities and Towns Type(s) of Presentation: Verbal Signatures of Submitting Staff: ____________________________ _____________________________________ Town Clerk Budget Review (If item not budgeted or exceeds budget amount) ____________________________ Town Manager / Designee ORDINANCE NO. 06-24 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, AMENDING THE FOUNTAIN HILLS TOWN CODE, CHAPTER 2, MAYOR AND COUNCIL, ARTICLE 2-4, COUNCIL PROCEDURE, SECTION 2-4-3, POSTING NOTICE OF MEETINGS, TO MODIFY THE LOCATION FOR POSTING MEETING NOTICES AND ARTICLE 2-5, ORDINANCES, RESOLUTIONS AND CONTRACTS, SECTION 2-5-3, READING OF ORDINANCES. WHEREAS, the Town of Fountain Hills has a Town internet website and is now required to post all meeting notices on its website pursuant to recent amendments to ARIZ. REV. STAT. § 38-431.02; and WHEREAS, the Mayor and Town Council (the “Town Council”) have determined that the Town’s internet web site (i) will provide the opportunity for more efficient posting of Town notices and (ii) should replace the post office location for posting meeting notices; and WHEREAS, the Town Council desires to amend the Fountain Hills Town Code to modify the location for posting meeting notices; and WHEREAS, the Town Council has determined that it ordinances of a routine nature should be included on the consent agenda with other similar matters; and WHEREAS, as presently written, the Town Code requires that all ordinances must at least be read by number and title, which precludes their inclusion on the consent agenda; and WHEREAS, the Town Council desires to amend the Fountain Hills Town Code to modify the provisions relating to reading of ordinances to allow for routine ordinances to appear on the consent agenda with other similar matters. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, as follows: SECTION 1. That the Fountain Hills Town Code, Chapter 2, Mayor and Council, Article 2-4, Council Procedure, Section 2-4-3, Posting Notice of Meetings, Subsection B, is hereby amended as follows: B. TOWN OF FOUNTAIN HILLS WEBSITE WWW.FH.AZ.GOV/ Fountain Hills Post Office 16605 E. Avenue of the Fountains Fountain Hills, Arizona 677349.2 SECTION 2. That the Fountain Hills Town Code, Chapter 2, Mayor and Council, Article 2-5, Ordinances, Resolutions and Contracts, Section 2-5-3, Reading of Ordinances, is hereby amended as follows: Prior to a vote on passage by the council, all ordinances shall be read in full unless the council has been provided with printed copies of said ordinance., in which case it may be read by number and title only. PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, Arizona, October 19, 2006. FOR THE TOWN OF FOUNTAIN HILLS ATTESTED TO: W. J. Nichols, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Timothy G. Pickering, Town Manager Andrew J. McGuire, Town Attorney 662430.2 2 Town of Fountain Hills Town Council Agenda Action Form Meeting Type: Regular Meeting Meeting Date: 10/19/06 Submitting Department: Administration Contact Person: Tim Pickering Consent: Regular: Requesting Action: Report Only: Type of Document Needing Approval (Check all that apply): Public Hearing Resolution Ordinance Agreement Emergency Clause Special Event Permit Special Consideration Intergovernmental Agreement Acceptance Grant Submission Liquor/Bingo License Application Plat Special Event Permit Special/Temp Use Permit Other: Report Council Priority (Check Appropriate Areas): Education Public Fitness Library Services Public Safety Community Activities Economic Development Public Works Human Service Needs Parks & Recreation Town Elections Community Development Finance Regular Agenda Wording: Quarterly UPDATE by Town Manager on progress of implementing the Council’s FY 2006-07 goals. Staff Recommendation: Approve Fiscal Impact: No $ Purpose of Item and Background Information: List All Attachments as Follows: Written report. Type(s) of Presentation: Verbal. Signatures of Submitting Staff: ____________________________ _____________________________________ Name Budget Review (if item not budgeted or exceeds budget amount) ____________________________ Title ____________________________ Town Manager / Designee REPORT TO FOUNTAIN HILLS TOWN COUNCIL 1st QUARTER PROGRESS ON COUNCIL GOALS FOR FY2006-07 Presented by Timothy G. Pickering, Town Manager October 19, 2006 OVERVIEW During a goal-setting retreat in January 2006, the Town Council identified primary goals for the FY2006-07 budget. A second retreat was held with management staff to develop specific implementation plans and identify resources necessary to carry out the goals established by the Council. The following graph depicts progress the staff has made toward achieving all goals. 0 102030405060708090100 PERCENT COMPLETE Improve the business community Create pedestrian safety plan Annex State Trust Land Commercial architecture review board Enforce General Plan Promote low-water landscaping Work with local schools Inform residents of long-term revenue gap PROGRESS TO GOALS Page 1 of 14 GOAL 1 To identify and inform Fountain Hills residents of the projected long-term revenue gap. Percent Complete: 25% Objective 1.1. To quantify the first draft (baseline) of the projected gap by June 1, 2006. Description of Activity to Date: The 2025 Financial Plan and Capital Improvement Plan was submitted and presented to the Town Council on June 13, 2006. Objective 1.2. To review projected gap report by June 30, 2006. Description of Activity to Date: The 2025 Financial Plan and Capital Improvement Plan was submitted to the Town Council on June 13, 2006. Objective 1.3. To prepare a communications program for residents by August 1, 2006. Description of Activity to Date: Informed Choices Workshops scheduled for September and October. Coffee sessions scheduled for October. Objective 1.4. To deliver communications program between September and November 2006. Description of Activity to Date: Four Informed Choices Workshops on Financing the Future were held September and October. They indicate a need to explain the dilemma more clearly and ensure that the subject is explained fully. First coffee session scheduled for October 18. Objective 1.5. To decide on a ballot initiative by December 2006. Description of Activity to Date: We are in the process of receiving community feedback to allow the Council to make this decision and achieve this objective on schedule. Page 2 of 14 GOAL 2 Work with local schools to establish and address common issues affecting the Town, schools and community by the end of the 2006-07 school year. Percent Complete: 30% Objective 2.1. To reach consensus between the Town and Fountain Hills Unified School District (FHUSD) regarding common issues affecting the Town, schools and community by June 30, 2006. Description of Activity to Date: Tim Pickering, Dr. Marian Hermie, Tim Leedy and Ellen Pence met on March 29, 2006 to agree on common Town FHUSD issues and the proposed next steps to take. The group agreed that there are many programs and activities currently being conducted between FHUSD and the Town that address many of our joint issues. A list of joint activities has been prepared. Kate Zanon and Dr. Hermie met on August 2, 2006 to continue the dialogue between the FHUSD and the Town. We agreed that our two entities are currently involved in a lot of activities together and that we need to bring more publicity to them. As a result, the topic for the first joint meeting of the Town Council and the Board of FHUSD was our current partnerships. FHUSD and the Parks and Recreation Department are in the process of coordinating the master planning of two future school/park sites. The partnership will potentially include a contribution of the land by FHUSD and park planning, design and infrastructure by the Town. Objective 2.2. To form two employee committees, one representing the Town and one representing FHUSD, by August 31, 2006. Description of Activity to Date: This task was completed on August 2. A fourteen member joint committee was formed. Committee members from the Town include: Kate Zanon (Interim), Office of the Town Manger Judge Ted Armbruster, Municipal Court Joan McIntosh, Human Resources Administrator Bryan Hughes, Supervisor of Recreation Tom Ward, Director of Public Works Captain. John Kleinheinz, Maricopa County Sheriff’s Office Chief Scott LaGreca, Fountain Hills Rural/Metro Fire Department. Committee members from FHUSD include: Dr. Marian Hermie, Superintendent Tim Leedy, Assistant Superintendent, Business and Finance Page 3 of 14 Tom Lawrence, Executive Director for Curriculum and Instruction Patrick Sweeney, High School Principal Tom Brennan, Middle School Principal Becky Romans, Four Peaks Principal Joanne Meehan, McDowell Mountain Principal Objective 2.3. To establish operating ground rules and current and potential common services by September 30, 2006. Description of Activity to Date: The list of current joint activities and programs has been complete. The committee will meet on a quarterly basis to monitor current services and to discuss any new service opportunities. The committee met on August 30 and will meet again before the end of 2006. Objective 2.4. To develop measurable action plans for new services – including measures of effectiveness against the goal – by December 31, 2006. Description of Activity to Date: This is an ongoing objective. At the August meeting, several existing services were identified. The committee will meet again before the end of 2006 to further discuss this objective. The Town has been working closely with the schools to examine the use of small portions of school land as parks near school facilities. Objective 2.5. To facilitate three joint meetings between the Town Council and FHUSD Board by June 1, 2007, to finalize the list of common services (September), ratify action plans (January), and assess progress against the goal (May). Description of Activity to Date: The first of the three joint meetings was held on August 30, 2006. A second meeting is scheduled for February 2007, once the new School Board is seated. The date for the third meeting is yet to be determined. Page 4 of 14 GOAL 3 To promote the use of low-water landscaping in new Fountain Hills developments. Percent Complete: 50% Objective 3.1. To inform developers of all new developments about low-water landscaping alternatives, by May 30, 2006. Description of Activity to Date: This is an ongoing activity that staff accomplishes in the course of meeting with applicants regarding their development proposals. Objective 3.2. To adopt low-water landscape regulations for all new, nonresidential developments by May 30, 2006. Description of Activity to Date: On May 25, 2006, the Planning and Zoning Commission initiated an amendment to the Zoning and Subdivision Ordinances to provide for a new low water plant list and regulations regarding irrigation. On June 8, 2006 the Planning and Zoning Commission held a hearing on the proposed amendments and recommended approval to the Town Council. On August 3, 2006, the Town Council held a public hearing on the amendments and acted to return the proposal to the Planning and Zoning Commission. The Town Council directed that the proposal be amended to include single-family homes. On September 12, 2006 the Town Council held a work/study session where they reviewed and offered comment on staff proposals related to including single- family homes in the ordinance. On September 28, 2006 a completed draft of an amended ordinance was forwarded to the Town Attorney for review. Public hearings before the Planning and Zoning Commission and Town Council are anticipated on November 9 and December 7, respectively. If the Town Council is satisfied with the proposed ordinance, it could be approved after the public hearing on December 7, 2006. Page 5 of 14 GOAL 4 To strictly enforce the General Plan and Town ordinances. Percent Complete: 35% Objective 4.1. To increase variance filing fees significantly by May 1, 2006. Description of Activity to Date: The Town Council approved an increased fee for filing a Variance application on June 15, 2006. The fee increased from $450 plus mailing costs to $2000 plus $300 for each additional Variance on an application plus notification costs. Objective 4.2. To eliminate use of special use permits in lieu of variances for height and other categories of exceptions, by March 31, 2006. Description of Activity to Date: Staff requested a work/study session on this subject with the Town Council in May of 2006. Unfortunately, due to the full work/study schedule a discussion of this item was delayed to October 10, 2006. A report prepared by staff on this topic will be reviewed at that meeting. Objective 4.3. To inventory vacant land to project population for use in land use and infrastructure decisions, by September 2006. Description of Activity to Date: The vacant land has been inventoried. This information has been included in a preliminary report that is under review and should be completed in January of 2007. The report will be updated annually. Page 6 of 14 GOAL 5 Create commercial architecture review board to regulate architectural physical appearance for commercial properties. Percent Complete: 60% Objective 5.1. To obtain a legal opinion by March 17, 2006. Description of Activity to Date: Staff received a legal opinion dated March 22, 2006 from the Town Attorney regarding architectural or design guidelines/requirements. The opinion indicates that other cities and towns in Arizona have successfully adopted this type of regulation. Objective 5.2. To name a Planning & Zoning subcommittee to identify guidelines, by April 2006. Description of Activity to Date: On April 22, 2006 the Chairman of the Planning and Zoning Commission, Dennis Brown, named a committee to develop the proposed regulations. The committee met five times beginning in May. They finished their work on July 5, 2006. Objective 5.3. To complete research of five existing ordinances and criteria by July 2006. Description of Activity to Date: Research was completed by April 27, 2006. Staff reviewed ordinances from Sedona, Gilbert, Glendale, Tempe (all Arizona communities) and Brookline, Massachusetts. Objective 5.4. To draft standards and guidelines and an ordinance by August 2006. Description of Activity to Date: Staff completed its draft of a proposed regulation on August 3, 2006 and referred the document to the Town Attorney for review. The Attorney’s review was completed on September 14, 2006. Objective 5.5. To present to the Planning & Zoning Commission and complete public hearings by October 2006. Description of Activity to Date: On September 28, 2006 the Planning and Zoning Commission unanimously approved initiating this amendment to the Zoning Ordinance. A public hearing before the Planning and Zoning Commission has been scheduled for October 26, 2006. Page 7 of 14 Objective 5.6. To facilitate Town Council adoption of the ordinance in the first Council meeting of November 2006. Description of Activity to Date: A public hearing before the Town Council on the proposed Zoning Ordinance amendment is tentatively set for December 7, 2006. Page 8 of 14 GOAL 6 Annex the State Trust Land into Fountain Hills. Percent Complete: 95% Objective 6.1. To conduct public hearings by May 4, 2006, and accept public input. Description of Activity to Date: On April 13, 2006 the Planning and Zoning Commission held public hearings on the General Plan Amendment and the rezoning proposal for the State Trust Land. The Town Council held a public hearing on the issue of the annexation of the State Trust Land on April 20, 2006. The Town Council also held public hearings on the General Plan Amendment and rezoning before taking action on May 4, 2006. Objective 6.2. To adopt rezoning and General Plan Amendment by Council by May 4, 2006. Description of Activity to Date: On May 4, 2006, the Town Council unanimously approved the General Plan Amendment and rezoning of the State Trust Land. Also at his meeting, the Town Council approved the pre-annexation development agreement and annexation of the property. Objective 6.3. To prepare a packet of all relevant information for prospective bidders by May 4, 2006 (pre-emptive cooperation). Description of Activity to Date: Town staff has two different packets of information that we have provided to potential bidders. We have an electronic package of detailed maps and plans that a potential bidder would use to analyze and prepare plans for the property. We also have a package of maps and documents that includes information on the General Plan Amendment, rezoning and pre-annexation development agreement. Objective 6.4. To oversee planning of State Trust Land through December 31, 2006, and beyond. Description of Activity to Date: Staff has met with prospective bidders and provided them with advice and information that will assist them in more detailed planning of the land. Objective 6.5. To develop a positive relationship with the successful bidder by December 31, 2006, and beyond. Description of Activity to Date: There is no successful bidder yet. The September 28th auction was cancelled. With a new, lower appraisal of the land, the State Land Department may auction this property early in 2007. Page 9 of 14 GOAL 7 To create a plan for pedestrian safety in Fountain Hills. Percent Complete: 60% Objective 7.1. To identify and prioritize all gaps in existing sidewalk systems by June 2006. Description of Activity to Date: Activity completed. All current sidewalks locations and gaps within the Town have been identified. Objective 7.2. To publish a Town-wide sidewalk improvement plan map by August 2006. Description of Activity to Date: Draft map completed and under review. A sidewalk plan long-range plan map has been created and is under review by the Town manager. The map identifies the current sidewalk locations and locations of proposed sidewalk constriction. Once comments are addressed, the map will be presented to Council. Objective 7.3. To identify and prioritize all gaps in existing intersections by February 2007. Description of Activity to Date: Activity underway. Several intersections have been identified for further evaluation for traffic signals. Data will be collected for the identified intersections in October. The data will be evaluated in November and a priority list developed by February. Additional intersections will be evaluated against the sidewalk plan for potential future improvements. Objective 7.4. To publish a Town-wide intersection improvement plan map by April 2007. Description of Activity to Date: Activity underway. A Town of Fountain Hills projected traffic signal is included in the FY 2006-07 budget. Additional information and/or improvements may be added to a final version of the map by April 2007. Page 10 of 14 GOAL 8 To improve the business community and the Town. Percent Complete: 25% Objective 8.1. To designate and define the Economic Development Specialist as an ombudsman to the business community by March 15, 2006. Description of Activity to Date: The Economic Development Specialist gave a presentation to the Council Members in February 2006, in which they were informed of past, present and future economic development activities and were informed that the Economic Development Specialist plays as the ombudsman to the business community. Identified several tactics for letting the community know that the Economic Development Specialist is the ombudsman to the business community including 1) adding information on how to start a business in the Fountain Hills Chamber of Commerce’s welcome packet; and 2) when sending out press releases or stories regarding Economic Development (like a press release regarding the Avenue of the Fountains Enhancement Project or a story in the Compass), identify/restate the Economic Development Specialist as the ombudsman to the business community. Objective 8.2. To survey a random sample of business owners and permittees annually, starting July 1, 2006, to measure business friendliness. Description of Activity to Date: Economic Development Specialist has emailed several other communities to obtain surveys that will be useful in creating a survey for the Town. Additionally, businesses will be surveyed on a regular basis, as per the action of objective 8.3 below. Objective 8.3. To implement a B3 Program to retain businesses, using volunteer trainers, by July 1, 2006. Description of Activity to Date: Funding for the B3 software license has been included in the 2006-2007 fiscal year budget. The Economic Development Specialist will be responsible for implementing the B3 program. Objective 8.4. To promote special events supporting the community’s small-town atmosphere in business venues, by July 31, 2006. Description of Activity to Date: The Parks and Recreation Supervisor and Economic Development Specialist compiled a list of 26 special events hosted by the Town, Fountain Hills Chamber or Fort McDowell for the period of July 1, 2006 to June 30, 2007 that could benefit local businesses. The list was emailed out to Page 11 of 14 over 90 businesspersons on May 19, 2006 and was also passed onto the Chamber’s Business Promotion Committee and Major Events Steering Committee. Additionally, the information was shared with Town staff to include as part of future publications of The Compass and In The Loop. As part of the Avenue of the Fountains Enhancement Project Mitigation Plan, two special events will be been planned post-construction to draw the public to the downtown. Funding for these events are included in the 2006-2007 fiscal year budget. The two events have not been identified yet, as the Economic Development Specialist plans to work with local businesses to generate the events. As part of transforming the Town’s web page, the Parks and Recreation Department will create a section on the Town’s web page that identifies upcoming special events. Objective 8.5. To create and interactive web page to address business community concerns by March 30, 2007. Description of Activity to Date: The Town’s web page will undergo a complete transformation. As part of the transformation, the economic development page will be enhanced to include several new features to help address the business communities concerns. Web page transformation completion date is yet to be determined. As part of helping address the business communities concerns regarding the Avenue of the Fountains enhancement project, a web site was established to keep the public informed of the construction activities. Additionally a hotline and email address was established specifically for the public’s use for the duration of the project. Objective 8.6. To reduce “red tape” in applications, plan reviews and procedures by June 1, 2007. Description of Activity to Date: The Economic Development Specialist is reviewing and revising the Planning and Zoning and Building Safety permit processes. Page 12 of 14 SUMMARY Town staff has work diligently to accomplish the FY2006-07 goals of the Council. As demonstrated by the graph on Page 2 of this report, exceptional progress has been made during the first quarter. Staff will continue to apply their efforts toward completion of each of these goals. The Town Manager and management team are readily available to answer questions regarding this report. C:\ SWilliams on 'Earth' E:\My Documents\Word\Council\Reports to Council\Goals 2006-07\Quarterly Report 101906.doc Page 13 of 14 REVISED 10/18/06 Z:\Council Packets\2006\R10-19-06\Agenda 10-19-06.doc Last printed 10/18/2006 2:13 PM 8.) CONSIDERATION of AWARDING one-time funds to qualified Fountain Hills' non-profit groups and organizations, not to exceed $50,000 in the aggregate, appropriated for such purpose in fiscal 2006-2007, to community-based non-profit organizations whose activities contribute to the public good. 9.) CONSIDERATION of ORDINANCE 06-24, amending the Fountain Hills Town Code, Chapter 2, Mayor and Council, Article 2-4, Council Procedure, Section 2-4-3, Posting Notice of Meetings, to modify the locations for posting meeting notices and Article 2-5, Ordinances, Resolutions, and Contracts, Section 2-5-3, Reading of Ordinances. 10.) QUARTERLY REPORT by the Town Manager on the Council’s FY2006-07 goals. 11.) COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. NONE 12.) SUMMARY OF COUNCIL REQUESTS by Town Manager. 13.) RECESS THE REGULAR SESSION AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to A.R.S. §38-431-03(A)(4) – For discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation. (Specifically, Lukenda Holdings v. Town of Fountain Hills). 14.) RETURN TO REGULAR SESSION 15.) DISCUSSION WITH POSSIBLE DIRECTION to staff regarding settlement of the Lukenda Holdings litigation. 16.) ADJOURNMENT. DATED this 18th day of October 2006: Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office.