HomeMy WebLinkAbout8-2-07 Agenda Packet
NOTICE OF THE EXECUTIVE AND
REGULAR SESSION OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 6:00 P.M. to 6:30 P.M. - EXECUTIVE SESSION
(Executive Session will be held in 2nd floor Fountain Conference Room)
6:30 P.M. - REGULAR SESSION
WHEN: THURSDAY, AUGUST 2, 2007
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 EAST AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the
Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in
the Council Chamber Lobby and near the Clerk’s position on the dais. If there is a Public
Hearing, please submit the speaker card for that issue prior to the beginning of the
Public Hearing and the Consideration of said issue.
Speakers will be called in the order in which the speaker cards were received either by the Clerk
or the Mayor. At that time, speakers should stand and approach the podium. Speakers are
asked to state their name prior to commenting and to direct their comments to the Presiding
Officer and not to individual Council Members. Speakers’ statements should not be
repetitive. In order to conduct an orderly business meeting, the Presiding Officer shall keep
control of the meeting and shall require the speakers and audience to refrain from abusive
or profane remarks, disruptive outbursts, applause, protests or other conduct that disrupts
or interferes with the orderly conduct of the business of the meeting. Personal attacks on
Council members, Town staff or members of the public are not allowed. Please be respectful
when making your comments. If you do not comply with these rules, you will be asked to
leave.
Individual speakers will be allowed three contiguous minutes to address the Council. Time
limits may be waived by (i) discretion of the Town Manager upon request by the speaker not
less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the
Mayor either prior to or during a Meeting.
If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or
her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time
for a later time or (ii) transfer any portion of their time to another speaker.
Mayor Wally Nichols
Councilmember Mike Archambault Councilmember Henry Leger
Councilmember Ginny Dickey Vice Mayor Keith McMahan
Councilmember Ed Kehe Councilmember Jay Schlum
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• CALL TO ORDER –Mayor Nichols
1.) ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to §38-
431.03(A)(1), for discussion or employment, assignment, appointment, promotion, demotion,
dismissal, salaries, disciplining or resignation of a public officer, appointee or employee may demand
that the discussion or consideration occur at a public meeting. The public body shall provide the
officer, appointee or employee with written notice of the executive session as is appropriate but not
less than twenty-four hours for the officer, appointee or employee to determine whether the
discussion or consideration should occur at a public meeting. (Specifically, for the purpose of
reviewing applications received for consideration for the vacancy on the Parks and Recreation
Commission.).
2.) RETURN TO REGULAR SESSION
• CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Nichols
• INVOCATION –Pastor Larry Finch, Four Peaks Community Church
• ROLL CALL – Mayor Nichols
• MAYOR’S REPORT
(i) Proclamation declaring August 2007 - Drowning Impact Awareness Month.
• SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
(i) Department Division Informational Overview of Services Provided – Building Safety
[Chief Building Official Peter Johnson]
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable
time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised
during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the
conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to
review a matter or (iii) ask that the matter be placed on a future Council agenda.
CONSENT AGENDA
1. CONSIDERATION of approving the Town Council meeting minutes of June 21, 2007.
2. CONSIDERATION of approving the LIQUOR LICENSE APPLICATION for Swasook Kim
[Katana Inc. dba Katana Sushi & Grill] for a Class 12 – Restaurant license, located at 16425 East
Palisades Boulevard, #103, Fountain Hills, AZ.
3. CONSIDERATION of approving the LIQUOR LICENSE APPLICATION for Philip Jesse Green
[OB Sports F/B Management (EM) LLC dba Golf Club at Eagle Mountain] for a Class 6 – Bar
license, located at 14915 East Eagle Mountain Pkwy, Fountain Hills.
4. CONSIDERATION of approving a PURCHASE AGREEMENT with Five Star Ford for one 4x2
Ford Escape in the amount of $27,747.29.
5. CONSIDERATION of approving the CONTRACT with Summit Emergency Equipment to build
one fire pumper, to be delivered within 270 days after Council approval. Cost not to exceed
$367,127.00.
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6. CONSIDERATION of approving RESOLUTION 2007-41, abandoning whatever right, title, or
interest the Town has in the certain public utility and drainage easements located at the northerly
and westerly property lines of Plat 605D, Block 1, Lot 11 (15236 E. Mustang Drive) as recorded in
Book 164 of Maps, page 15, Records of Maricopa County, Arizona. EA07-14 (Remmers)
7. CONSIDERATION of approving RESOLUTION 2007-42, abandoning whatever right, title, or
interest the Town has in the certain public utility and drainage easements located at the
southwesterly property lines of Plat 111, Block 2, Lot 2 (16413 E. Heather Drive) as recorded in
Book 150 of Maps, page 12, Records of Maricopa County, Arizona. EA07-15 (Mahoney)
8. CONSIDERATION for approval of RESOLUTION 2007-43, abandoning whatever right, title, or
interest the Town has in a portion of the certain public utility easement located at the southwesterly
property line of Plat 111, Block 8, Lot 2 (16413 E. Ashbrook Drive, #B) as recorded in Book 150 of
Maps, Page 12, Records of Maricopa County, Arizona. EA07-16 (Hamilton)
9. CONSIDERATION of RESOLUTION 2007-46 abandoning whatever right, title, or interest the
Town has in the portion of the drainage easement located at the northerly property line of Plat 401A,
Block 1, Lot 13B (17008 E. Jacklin Dr.) as recorded in Book 155, of Maps, Page 11 Records of
Maricopa County, Arizona. EA07-07 (FH Quality Builders LP)
10. CONSIDERATION of RATIFYING the Board of Adjustment By-laws that have been amended to
change the day of regular meetings, address of meeting location, name of Town department, and the
title of the department director.
11. CONSIDERATION of approving RESOLUTION 2007-36, declaring support for updating the
General Plan 2002.
12. CONSIDERATION of a REPLAT of Plat 208, Block 3, Lots 32, 33, and 34 located at the
southwest corner of Parkview Avenue and Verde River Drive, into two lots. Case# S2007-09.
13. CONSIDERATION of AMENDING the Pay Plan for Fiscal Year 2007-08 to include the job
position of Volunteer Coordinator.
REGULAR AGENDA
14. CONSIDERATION of approving RESOLUTION 2007-39, abandoning whatever right, title, or
interest the Town has in the existing 20” Public Utility and Drainage Easement at the rear of Plat
505D, Block 2, Lot 12 (16829 N. Sourdough Place), as recorded in Book 151 of Maps, Page 41
Records of Maricopa County, Arizona. EA06-06. (Boyd)
15. CONSIDERATION of approving the PROFESSIONAL SERVICES AGREEMENT between the
Town of Fountain Hills and the Fountain Hills Chamber of Commerce to provide tourism services.
16. PUBLIC HEARING to receive comments on a SPECIAL USE PERMIT to allow a 35’ tall stealth
Saguaro Cactus communication tower at the Inn at Eagle Mountain. Case# SU2007-07.
17. CONSIDERATION of a SPECIAL USE PERMIT to allow a 35’ tall stealth Saguaro Cactus
communication tower at the Inn at Eagle Mountain. Case# SU2007-07.
18. CONSIDERATION of ORDINANCE 07-08, amending the Town of Fountain Hills Town Code,
Chapter 10, Health and Sanitation, Article 10-2, Litter; Nuisances, Subsections 10-2-2, 10-2-16 and
10-2-17 relating to emergency abatement of nuisances created by improperly maintained pools, spas
and similar water features; and declaring an emergency.
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19. CONSIDERATION of RESOLUTION 2007-45, implementing the measures of the Maricopa
Association of Governments [MAG] Five Percent Plan.
20. QUARTERLY UPDATE by the Town Manager on implementation of the Council’s goals for
FY2006-07.
21. SUMMARY of COUNCIL REQUESTS by Town Manager.
22. COUNCIL DISCUSSION/DIRECTION to the Town Manager. [Two items]
Items listed below are related only to the propriety of (i) placing such items on a future agenda for
action or (ii) directing staff to conduct further research and report back to the Council:
This item was brought forward at the request of Councilmember Dickey for consideration of
placement on a future agenda for Council action:
A) DISCUSSION WITH POSSIBLE DIRECTION to staff to research participating in the
Arizona Rinse Smart Program.
This item was brought forward at the request of Councilmember Kehe for consideration of
placement on a future agenda for Council action:
B) PROPOSAL THAT THE TOWN'S DEVELOPMENT IMPACT FEES be amended to
include an index provision (construction materials index and a cost-of-living or general
merchandise index.)
23. ADJOURNMENT.
DATED this 27th day of July 2007.
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003
(voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting
or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this
agenda are available for review in the Clerk’s office.
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The building Safety Division of the Planning and Zoning Department is dedicated to providing the highest quality construction permitting, plan review and building inspection services in a responsive and customer friendly manner.
Peter Johnson Chief Building OfficialLari BratcherMarilyn GrudierPermit TechniciansJason Field Plans ExaminerFred TadayaPlans ExaminerLeft to RightRoy Rice, Shean Morgan, Jim HenniganBuilding InspectorsThe Building Safety Staff
Issue permits
Inspect
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date: August 2, 2007
Meeting Type: Regular
Agenda Type: Consent
Submitting Department: Administration
Staff Contact Information: Bevelyn J Bender, 480-816-5115, bbender@fh.az.gov
Strategic Priority: Not applicable
Council Goal: Not applicable
REQUEST TO COUNCIL: CONSIDERATION of approving the Town Council meeting MINUTES of June 21, 2007.
Applicant: N/A
Applicant Contact Information: N/A
Property Location: N/A
Related Ordinance, Policy or Guiding Principle: A.R.S. §38-431.01
Staff Summary (background): The intent of approving previous meeting minutes is to ensure an accurate account
of the discussion and action that took place at that meeting for archival purposes. Minutes are placed on the
Town’s website in compliance with state law within two days of Council approval.
Risk Analysis (options or alternatives with implications): N/A
Fiscal Impact (initial and ongoing costs; budget status): N/A
Recommendation(s) by Board(s) or Commission(s): N/A
Staff Recommendation(s): Approve
SUGGESTED MOTION: Move to approve the consent agenda.
Attachment(s): None
Page 1 of 2
Submitted by:
__________________________________________
Approved:
_________________________________________
Town Manager Date
Bevelyn J. Bender/Town Clerk 7/20/07
Approved by:
___________________________________________
Department Director Date
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date: August 2, 2007
Meeting Type: Regular
Agenda Type: Consent
Submitting Department: Administration
Staff Contact Information: Bevelyn J Bender, 480-816-5115, bbender@fh.az.gov
Strategic Priority: Not applicable
Council Goal: Not applicable
REQUEST TO COUNCIL: CONSIDERATION of approving the LIQUOR LICENSE APPLICATION for Swasook Kim
[Katana Inc. dba Katana Sushi & Grill] for a Class 12 – Restaurant license, located at 16425 East Palisades
Boulevard, #103, Fountain Hills.
Applicant: N/A
Applicant Contact Information: N/A
Property Location: N/A
Related Ordinance, Policy or Guiding Principle: A.R.S. §4-201, 4-202, 4-203 & 4-205.02; Rule R19-1-102
Staff Summary (background): The purpose of this item is to obtain Council's recommendation for a liquor license
application submitted by Swasook Kim for submission to the Arizona Department of Liquor. The application was
reviewed by staff for compliance with Town ordinances. Staff unanimously recommended approval of this liquor license
application as submitted.
Risk Analysis (options or alternatives with implications): N/A
Fiscal Impact (initial and ongoing costs; budget status): N/A
Recommendation(s) by Board(s) or Commission(s): N/A
Staff Recommendation(s): Approve
SUGGESTED MOTION: Move to approve the consent agenda.
Attachment(s): Front page of the application and Staff’s recommendation
Page 1 of 2
Submitted by:
__________________________________________
Approved:
_________________________________________
Town Manager Date
Bevelyn J. Bender/Town Clerk 7/20/07
Approved by:
___________________________________________
Department Director Date
TOWN OF FOUNTAIN HILLS
OFFICE OF TOWN CLERK
INTER OFFICE MEMO
TO: 1) Building Safety
2) Fire Department
3) Law Enforcement
4) Licensing Division
5) Parks and Recreation
6) Planning and Zoning Division
7) Public Works
DATE: June 20, 2007
FR: Bevelyn J. Bender
RE: Liquor License Application
Attached is an application for a Liquor License Application for departmental review for Kantana
Inc., dba Katana Sushi & Grill. The business is located at 16425 E. Palisades Blvd., #103.
Please review the application and electronically return this form indicating the departmental
recommendation no later than 4 p.m. on July 16, 2007 to the Town Clerk’s office.
If staff’s recommendation is to deny or there are stipulations to be placed on approving this
application, please attach a separate report outlining the reasoning. This form and any reports
will be forwarded on to the Council for their consideration.
Applicant: Kwasook Kim Date(s) of Event: NA
Date application received: 6/16/07
Town Council agenda date: 8/2/07
STAFF REVIEW AND RECOMMENDATION:
*Attach a separate report for denial or any recommendation requiring stipulations. Recommendation Name of Staff who reviewed application
1) Building Safety Approve pj
2) Fire Department Approve Scott La Greca
3) Law Enforcement N/A
4) Licensing Division Approve Jo Moorman
Does the business have a current business license? Yes No
Business License Number: 8308 Effective Period: 12/1/06 to 11/30/07
Does business name match business license database? Yes No Name is only
Katana Sushi & Grill
Does the mailing and physical addresses match the business license database?
Yes No
5) Parks and Recreation N/A
6) Planning and Zoning Division Approve Bob Rodgers
7) Public Works N/A
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date: August 2, 2007
Meeting Type: Regular
Agenda Type: Consent
Submitting Department: Administration
Staff Contact Information: Bevelyn J Bender, 480-816-5115, bbender@fh.az.gov
Strategic Priority: Not applicable
Council Goal: Not applicable
REQUEST TO COUNCIL: CONSIDERATION of approving the LIQUOR LICENSE APPLICATION for Philip Jesse
Green [OB Sports F/B Management (EM) LLC dba Golf Club at Eagle Mountain] for a Class 6 – bar license,
located at 14915 East Eagle Mountain Pkwy, Fountain Hills.
Applicant: N/A
Applicant Contact Information: N/A
Property Location: N/A
Related Ordinance, Policy or Guiding Principle: A.R.S. §4-201, 4-202, 4-203 & 4-205.02; Rule R19-1-102
Staff Summary (background): The purpose of this item is to obtain Council's recommendation for a liquor license
application submitted by Philip Jesse Green for submission to the Arizona Department of Liquor. The application was
reviewed by staff for compliance with Town ordinances. Staff unanimously recommended approval of this liquor license
application as submitted.
Risk Analysis (options or alternatives with implications): N/A
Fiscal Impact (initial and ongoing costs; budget status): N/A
Recommendation(s) by Board(s) or Commission(s): N/A
Staff Recommendation(s): Approve
SUGGESTED MOTION: Move to approve the consent agenda.
Attachment(s): Front page of the application and Staff’s recommendation
Page 1 of 2
Submitted by:
__________________________________________
Approved:
_________________________________________
Town Manager Date
Bevelyn J. Bender/Town Clerk 7/20/07
Approved by:
___________________________________________
Department Director Date
TOWN OF FOUNTAIN HILLS
OFFICE OF TOWN CLERK
INTER OFFICE MEMO
TO: 1) Building Safety
2) Fire Department
3) Law Enforcement
4) Licensing Division
5) Parks and Recreation
6) Planning and Zoning Division
7) Public Works
DATE: June 25, 2007
FR: Bevelyn J. Bender
RE: Liquor License Application
Attached is an application for a Liquor License Application for departmental review for Golf
Club at Eagle Mountain. The business is located at 14915 East Eagle Mountain Parkway.
Please review the application and electronically return this form indicating the departmental
recommendation no later than 4 p.m. on July 16, 2007 to the Town Clerk’s office.
If staff’s recommendation is to deny or there are stipulations to be placed on approving this
application, please attach a separate report outlining the reasoning. This form and any reports
will be forwarded on to the Council for their consideration.
Applicant: Philip Jesse Green Date(s) of Event: N/A
Date application received: 6/19/07
Town Council agenda date: 8/2/07
STAFF REVIEW AND RECOMMENDATION:
*Attach a separate report for denial or any recommendation requiring stipulations. Recommendation Name of Staff who reviewed application
1) Building Safety Approve PJ
2) Fire Department Approve SL
3) Law Enforcement N/A
4) Licensing Division Approve Jo Moorman
Does the business have a current business license? Yes No
Business License Number: Effective Period: 7/1/07 to 6/30/08
Does business name match business license database? Yes No
Does the mailing and physical addresses match the business license database?
Yes No Physical address matches, mailing does not
5) Parks and Recreation N/A
6) Planning and Zoning Division Approve Bob Rodgers
7) Public Works Approve T. Ward
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date: 8-02-07
Meeting Type: Regular
Agenda Type: Consent
Submitting Department: Engineering
Staff Contact Information: Randy Harrel, Town Engineer, 480-816-5112, rharrel@fh.az.gov
Strategic Priority: Not applicable
Council Goal: Not applicable
REQUEST TO COUNCIL: Consideration of approving RESOLUTION 2007-41, abandoning whatever right, title, or
interest the Town has in the certain public utility and drainage easements located at the northerly and westerly property
lines of Plat 605D, Block 1, Lot 11 (15236 E. Mustang Drive) as recorded in Book 164 of Maps, page 15 Records of
Maricopa County, Arizona. EA07-14 (Remmers)
Applicant: John H & Sandra S. Remmers
Applicant Contact Information: 15236 E. Mustang Drive, Fountain Hills, AZ 85268, 480-816-3823
Property Location: 15236 E. Mustang Drive
Related Ordinance, Policy or Guiding Principle: Not applicable
Staff Summary (background): This item on the Town Council's agenda is a proposal to abandon portions of the ten (10’)
foot public utility and drainage easements located at the northerly and westerly property line of Plat 605D, Block 1, Lot 11,
(15236 E. Mustang Drive) as shown in Exhibit “A”. The property owners desire the assurance that any future improvements
made to the lot will not be infringed upon by the construction of utilities.
All affected utility companies have been notified of this abandonment proposal and have approved the proposed
abandonment of this public utility easement, except 50 lineal feet of the southwest 10’ P.U.E. must be retained as requested
by SRP to protect the service for the building on the lot.
The Engineering Department has reviewed the site to ascertain any drainage issues in addition to the Town's general
interest in the easement. It is the professional opinion of the Engineering Department that there is no need for the Town to
retain the drainage easement proposed to be abandoned, with the understanding that certain lots within this subdivision are
subject to lot-to-lot drainage runoff. The property owners of Lot 11 are required to pass the developed flows generated by
the upstream lots across their property.
Risk Analysis (options or alternatives with implications): Not applicable
Fiscal Impact (initial and ongoing costs; budget status): Not applicable
Recommendation(s) by Board(s) or Commission(s): Not applicable
Staff Recommendation(s): Staff recommends approval of Resolution 2007-41.
SUGGESTED MOTION: Move to approve
Page 1 of 4
Page 2 of 4
Attachment(s): Resolution, Exhibit
Submitted by:
___________________________________________
Randy Harrel, Town Engineer Date
Approved:
_________________________________________
Town Manager Date
Approved by:
___________________________________________
Tom Ward, Director of Public Works Date
Page 3 of 4
RESOLUTION 2007-41
A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR
INTEREST IT HAS IN PORTIONS OF THE CERTAIN PUBLIC UTILITY AND
DRAINAGE EASEMENTS AT THE NORTHEASTERLY AND NORTHWESTERLY
PROPERTY LINE OF PLAT 605D, BLOCK 1, LOT 11, FOUNTAIN HILLS, ARIZONA,
AS RECORDED IN BOOK 164 OF MAPS, PAGE 15 RECORDS OF MARICOPA
COUNTY, ARIZONA.
WHEREAS, the Mayor and Council of the Town of Fountain Hills (the “Town Council”), as the
governing body of real property located in the Town of Fountain Hills (the “Town”), may require the
dedication of public streets, sewer, water, drainage, and other utility easements or rights-of-way within any
proposed subdivision; and
WHEREAS, the Town Council has the authority to accept or reject offers of dedication of private
property by easement, deed, subdivision, plat or other lawful means; and
WHEREAS, all present utility companies have received notification of the proposed abandonment.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, as follows:
SECTION 1. That portions of the certain ten (10’) foot public utility and drainage easement,
located at the northeasterly and northwesterly property line of Plat 605D, Block 1, Lot 11, Fountain Hills, as
recorded in Book 164 of Maps, page 15 records of Maricopa County, and as more particularly described in
Exhibit A, attached hereto and incorporated herein by reference, are hereby declared to be abandoned by
the Town. Certain lots within this subdivision are subject to lot-to-lot drainage runoff. The property owner is
required to pass the developed flows generated by the upstream lots across their property.
SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for
the purpose of removing any potential cloud on the title to said property and that the Town in no way
attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting
there from or existing previous to any action by the Town.
PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, August
2, 2007.
FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO:
W. J. Nichols, Mayor Bevelyn J. Bender, Town Clerk
REVIEWED BY: APPROVED AS TO FORM:
Timothy G. Pickering, Town Manager Andrew J. McGuire, Town Attorney
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date: 8-02-07
Meeting Type: Regular
Agenda Type: Consent
Submitting Department: Engineering
Staff Contact Information: Randy Harrel, Town Engineer, 480-816-5112, rharrel@fh.az.gov
Strategic Priority: Not applicable
Council Goal: Not applicable
REQUEST TO COUNCIL: Consideration of approving RESOLUTION 2007-42, abandoning whatever right, title, or
interest the Town has in portions of the certain public utility and drainage easements located at the southwesterly property
line of Plat 111, Block 2, Lot 2 (16413 E. Heather Drive) as recorded in Book 150 of Maps, page 12, Records of Maricopa
County, Arizona. EA07-15 (Mahoney)
Applicant: Tresa & Brian Mahoney
Applicant Contact Information: 16413 E. Heather Drive, Fountain Hills, AZ 85268, 480-836-4528
Property Location: 16413 E. Heather Drive
Related Ordinance, Policy or Guiding Principle: Not applicable
Staff Summary (background): This item on the Town Council's agenda is a proposal to abandon portions of the twenty
(20’) foot public utility and drainage easements located at the southwesterly property line of Plat 111, Block 2, Lot 2, (16413
E. Heather Drive) as shown in Exhibit “A”. The property owners desire the assurance that any future improvements made to
the lot will not be infringed upon by the construction of utilities.
All affected utility companies have been notified of this abandonment proposal and have approved the proposed
abandonment of this public utility easement.
The Engineering Department has reviewed the site to ascertain any drainage issues in addition to the Town's general
interest in the easement. Certain lots within this subdivision are subject to lot-to-lot drainage runoff. The property owners of
Lot 2 are required to pass the developed flows generated by the upstream lots across their property.
The drainage easement outside of the existing rear masonry wall – approximately a 10’ width – is being retained for Legend
Wash’s channel bank width.
The westerly 10’ of the rear drainage easement (i.e., the southerly 20’ of the side drainage easement, which was not
requested to be abandoned) will be retained to allow potential future emergency access to Legend Wash. The property
owner does not need to remove either of the existing masonry fences crossing the retained side easement – unless
otherwise directed by the Town in the future. Any new or replacement walls/fences crossing the side easement shall have
gate openings, as required by the Town, crossing the easement.
Risk Analysis (options or alternatives with implications): Not applicable
Fiscal Impact (initial and ongoing costs; budget status): Not applicable
Recommendation(s) by Board(s) or Commission(s): Not applicable
Page 1 of 5
Staff Recommendation(s): Staff recommends approval of Resolution 2007-42, subject to the following stipulations:
• Stucco and paint (using an off-white or similar color; or provide another finish acceptable to the Town’s Zoning
Administrator) the wash side of the existing rear fence (per Zoning Ordinance Section 5.09C).
• Remove broken masonry, concrete, and other debris from the wash bank adjacent to the rear of the lot.
• Grant a 10’ x 10’ PUE at the easterly front corner of the lot for existing adjacent and potential future utility boxes
(the Town will prepare the Grant of Easement document).
The applicants may, at their option, fulfill these stipulations during their proposed swimming pool construction. The Town
will not record EA07-15 until these stipulations have been fulfilled.
SUGGESTED MOTION: Move to approve with stipulations.
Attachment(s): Resolution, Exhibit
Page 3 of 5
Page 3 of 5
Submitted by:
___________________________________________
Randy Harrel, Town Engineer Date
Approved:
_________________________________________
Town Manager Date
Approved by:
___________________________________________
Tom Ward, Director of Public Works Date
RESOLUTION 2007-42
A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR
INTEREST IT HAS IN PORTIONS OF THE CERTAIN PUBLIC UTILITY AND
DRAINAGE EASEMENTS AT THE SOUTHWESTERLY PROPERTY LINE OF PLAT
111, BLOCK 2, LOT 2, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 150
OF MAPS, PAGE 12 RECORDS OF MARICOPA COUNTY, ARIZONA.
WHEREAS, the Mayor and Council of the Town of Fountain Hills (the “Town Council”), as the
governing body of real property located in the Town of Fountain Hills (the “Town”), may require the
dedication of public streets, sewer, water, drainage, and other utility easements or rights-of-way within any
proposed subdivision; and
WHEREAS, the Town Council has the authority to accept or reject offers of dedication of private
property by easement, deed, subdivision, plat or other lawful means; and
WHEREAS, all present utility companies have received notification of the proposed abandonment.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, as follows:
SECTION 1. That portions of the certain twenty (20’) foot public utility and drainage easement,
located at the southwesterly property line of Plat 111, Block 2, Lot 2, Fountain Hills, as recorded in Book 150
of Maps, page 12 Records of Maricopa County, and as more particularly described in Exhibit A, attached
hereto and incorporated herein by reference, are hereby declared to be abandoned by the Town. Certain
lots within this subdivision are subject to lot-to-lot drainage runoff. The property owner is required to pass
the developed flows generated by the upstream lots across their property.
SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for
the purpose of removing any potential cloud on the title to said property and that the Town in no way
attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting
there from or existing previous to any action by the Town.
PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, August
2, 2007.
FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO:
W. J. Nichols, Mayor Bevelyn J. Bender, Town Clerk
REVIEWED BY: APPROVED AS TO FORM:
Timothy G. Pickering, Town Manager Andrew J. McGuire, Town Attorney
Page 4 of 5
Page 5 of 5
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date: 8-02-07
Meeting Type: Regular
Agenda Type: Consent
Submitting Department: Engineering
Staff Contact Information: Randy Harrel, Town Engineer, 480-816-5112, rharrel@fh.az.gov
Strategic Priority: Not applicable
Council Goal: Not applicable
REQUEST TO COUNCIL: Consideration for approval of RESOLUTION 2007-43 abandoning whatever right, title, or
interest the Town has in a portion of the certain public utility and drainage easements located at the southwesterly
property line of Plat 111, Block 8, Lot 2 (16413 E. Ashbrook Drive, #B) as recorded in Book 150 of Maps, Page 12,
Records of Maricopa County, Arizona. EA07-16 (Hamilton)
Applicant: Michael J. Hamilton
Applicant Contact Information: 16413 E. Ashbrook Drive, #B, Fountain Hills, AZ 85268 480-837-2412
Property Location: 16413 E. Ashbrook Drive, #B
Related Ordinance, Policy or Guiding Principle: Not applicable
Staff Summary (background): This item on the Town Council's agenda is a proposal to abandon the twenty (20’) foot
public utility and drainage easements located at the southwesterly property line of Plat 111, Block 8, Lot 2, (16413 E.
Ashbrook Drive, #B) as shown in Exhibit “A”. The property owners desire the assurance that any future improvements made
to the lot will not be infringed upon by the construction of utilities.
All affected utility companies have been notified of this abandonment proposal and have approved the proposed
abandonment of this public utility easement.
The Engineering Department has reviewed the site to ascertain any drainage issues in addition to the Town's general
interest in the easement. It is the professional opinion of the Engineering Department that there is no need for the Town to
retain the drainage easement proposed to be abandoned, with the understanding that certain lots within this subdivision are
subject to lot-to-lot drainage runoff. The property owners of Lot 2 are required to pass the developed flows generated by the
upstream lots across their property.
Risk Analysis (options or alternatives with implications): Not applicable
Fiscal Impact (initial and ongoing costs; budget status): Not applicable
Recommendation(s) by Board(s) or Commission(s): Not applicable
Staff Recommendation(s): Staff recommends approval of Resolution 2007-43, subject to the following stipulation:
Grant a 10’ x 10” Public Utility Easement at both of the front corners of the lot, for existing and potential future
utility boxes.
SUGGESTED MOTION: Move to approve, with stipulation.
Page 1 of 4
Attachment(s): Resolution, Exhibit
Submitted by:
___________________________________________
Randy Harrel, Town Engineer Date
Approved:
_________________________________________
Town Manager Date
Approved by:
___________________________________________
Tom Ward, Director of Public Works Date
Page 2 of 4
Page 3 of 4
RESOLUTION 2007-43
A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR
INTEREST IT HAS IN A CERTAIN PUBLIC UTILITY AND DRAINAGE EASEMENTS
AT THE SOUTHWESTERLY PROPERTY LINE OF PLAT 111, BLOCK 8, LOT 2,
FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 150 OF MAPS, PAGE 12
RECORDS OF MARICOPA COUNTY, ARIZONA.
WHEREAS, the Mayor and Council of the Town of Fountain Hills (the “Town Council”), as the
governing body of real property located in the Town of Fountain Hills (the “Town”), may require the
dedication of public streets, sewer, water, drainage, and other utility easements or rights-of-way within any
proposed subdivision; and
WHEREAS, the Town Council has the authority to accept or reject offers of dedication of private
property by easement, deed, subdivision, plat or other lawful means; and
WHEREAS, all present utility companies have received notification of the proposed abandonment.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, as follows:
SECTION 1. That the certain twenty (20’) foot public utility and drainage easement, located at
the southwesterly property line of Plat 111, Block 8, Lot 2, Fountain Hills, as recorded in Book 150 of Maps,
Page 12 records of Maricopa County, and as more particularly described in Exhibit A, attached hereto and
incorporated herein by reference, are hereby declared to be abandoned by the Town. Certain lots within
this subdivision are subject to lot-to-lot drainage runoff. The property owner is required to pass the
developed flows generated by the upstream lots across their property.
SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for
the purpose of removing any potential cloud on the title to said property and that the Town in no way
attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting
there from or existing previous to any action by the Town.
PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, August
02, 2007.
FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO:
W. J. Nichols, Mayor Bevelyn J. Bender, Town Clerk
REVIEWED BY: APPROVED AS TO FORM:
Timothy G. Pickering, Town Manager Andrew J. McGuire, Town Attorney
Page 1 of 1
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date: August 2, 2007
Meeting Type: Regular
Agenda Type: Regular
Submitting Department: Administration
Staff Contact Information: Tim Pickering, Town Manager, 480-816-5107, tpickering@fh.az.gov
Strategic Priority: Not applicable
Council Goal: Improve business relations
REQUEST TO COUNCIL: CONSIDERATION of approving the Professional Services Agreement between the Town of
Fountain Hills and the Fountain Hills Chamber of Commerce to provide tourism services.
Applicant: Fountain Hills Chamber of Commerce
Applicant Contact Information: Frank Ferrara, President and CEO
Property Location: N/A
Related Ordinance, Policy or Guiding Principle:
Staff Summary (background): On January 2, 2007 staff distributed a request for qualifications for a non-profit
organization to provide tourism services to the Town of Fountain Hills. One application was received from the Fountain
Hills Chamber of Commerce. On April 16, 2007 an interview was held to determine if the proposal would meet the needs
of the community and supplemental information was requested. Based on the proposal and supplemental information
received, staff is recommending that the Town enter into a three-year contract with the Fountain Hills Chamber of
Commerce to provide tourism services for our community.
Risk Analysis (options or alternatives with implications):
Fiscal Impact (initial and ongoing costs; budget status): $525,000 over three years
Recommendation(s) by Board(s) or Commission(s):
Staff Recommendation(s): Approve.
SUGGESTED MOTION: Move to approve the Professional Services Agreement between the Town of Fountain Hills and
the Fountain Hills Chamber of Commerce to provide tourism services.
Attachment(s): Professional Services Agreement between the Town of Fountain Hills and the Fountain Hills Chamber of
Commerce.
Submitted by:
___________________________________________
Name/Title Date
Approved:
_________________________________________
Town Manager Date
REPORT TO
FOUNTAIN HILLS TOWN COUNCIL
4th QUARTER
PROGRESS ON
COUNCIL GOALS
FOR FY2006-07
Presented by
Timothy G. Pickering, Town Manager
August 2, 2007
Page 1 of 14
During a goal-setting retreat in January 2006, the Town Council identified primary goals for the
FY2006-07 budget. A second retreat was held with management staff to develop specific
implementation plans and identify resources necessary to carry out the goals established by the
Council.
The following graph depicts progress the staff has made toward achieving all goals.
OVERVIEW
Page 2 of 14
To identify and inform Fountain Hills residents of the projected long-term revenue gap and
decide 2007 ballot initiative. Percent Complete: 100%
Objective 1.1
To quantify the first draft (baseline) of the projected gap by June 1, 2006.
Description of Activity to Date: The 2025 Financial Plan and Capital Improvement
Plan were prepared for submission to the Town Council on June 13, 2006.
Objective 1.2
To review projected gap report by June 30, 2006.
Description of Activity to Date: The 2025 Financial Plan and Capital Improvement
Plan were submitted to the Town Council on June 13, 2006.
Objective 1.3
To prepare a communications program for residents by August 1, 2006.
Description of Activity to Date: The communications program included four Informed
Choices Workshops and nine “Financing the Future” neighborhood coffees, together
with information printed in The Compass and a total of 39 articles published in the
Fountain Hills Times, Scottsdale Republic and Take 5.
Objective 1.4
To deliver communications program between September and November 2006.
Description of Activity to Date: Four Informed Choices Workshops on Financing the
Future were held during September and October. They indicated a need to explain the
dilemma more clearly to ensure that the subject was fully understood. Between October
and December of 2006, nine “Financing the Future” neighborhood coffees were held to
solicit input as to the participants’ opinions on the financing mechanism(s) desired by
Town citizens. The neighborhood coffees were also helpful in informing residents about
the financial future of the Town. Pros and cons were listed regarding each option and
participants were encouraged to ask questions during the presentations.
Objective 1.5
To decide on a ballot initiative by December 2006.
Description of Activity to Date: A total of 153 Town citizens participated in the
“Financing the Future” neighborhood coffees. The results were as follows: 53%
preferred a blended option of utility and property tax; 22% preferred a primary property
tax; 11% preferred economic development; 6% preferred a utility tax; 3% preferred an
increase in sales tax; 3% preferred to do nothing, delay capital expenditures and save
money; and 1% preferred to cut costs and reduce services. However, the Strategic
Planning Advisory Commission has recommended a delay in placing a proposed ballot
initiative on the Council’s agenda until more research can be done and further steps can
be taken to further inform the Town’s citizenry about the issue. Phase II of this goal is
part of FY2007-08 Council goals.
GOAL 1
Page 3 of 14
Work with local schools to establish and address common issues affecting the Town, schools
and community by the end of the 2006-07 school year.
Percent Complete: 95%
Objective 2.1
To reach consensus between the Town and Fountain Hills Unified School District
(FHUSD) regarding common issues affecting the Town, schools and community by June
30, 2006.
Description of Activity to Date: The Town Manager and Assistant Town Manager met
with the Superintendent and Assistant Superintendent of Fountain Hills Unified School
District on March 29, 2006 to agree on common Town FHUSD issues and the proposed
next steps to take. The group agreed that there are many programs and activities
currently being conducted between FHUSD and the Town that address many of our joint
issues. A list of joint activities has been prepared.
Kate Zanon and Dr. Hermie met on August 2, 2006 to continue the dialogue between the
FHUSD and the Town. We agreed that our two entities are currently involved in a lot of
activities together and that we need to bring more publicity to them. As a result, the
topic for the first joint meeting of the Town Council and the Board of FHUSD was our
current partnerships.
FHUSD and the Parks and Recreation Department are in the process of coordinating the
master planning of two future school/park sites, one near Fountain Hills High School and
the other near McDowell Mountain Elementary School. The Director of Parks and
Recreation submitted a draft Intergovernmental Agreement (IGA) to the school district
for review by their staff. Comments were received back from the school district and
subsequently forwarded to the Town Attorney. The IGA was approved and signed by
the School Board at their January 10, 2007 meeting and was approved and signed by
Town Council at the February 1, 2007 meeting. The documents asked that the school
district commit to developing and maintaining the two sites and the Town commits to
hiring a design firm and preparing designs for the two sites at an expense of
approximately $50,000. Public meetings on site design will begin April 9, 2007.
The Town coordinated with the schools on the event held to celebrate the award for
excellence earned by FHUSD. The celebration was held at the Community Center in
December.
Town has continued to work with schools in creating the Town sidewalk master plan.
Installing sidewalks adjacent to schools and on routes to schools is a priority. A plan has
been created to have continuous sidewalks from Fountain Hills Middle School to Four
Peaks Elementary School. This plan is in the design phase.
The Town is assisting with the school’s new commitment to the Junior Achievement
program. Between December and March, the Town’s Economic Development Specialist
and the Assistant to the Town Manager spent approximately six hours each in the
classroom helping students learn concepts related to economics and business.
The Town sent six representatives to facilitate six of nine group interviews for the
Superintendant position: Councilmember Ed Kehe, Town Manager Tim Pickering,
GOAL 2
Page 4 of 14
Assistant to the Town Manager Kate Zanon, Director of Parks and Recreation Mark
Mayer, Human Services Administrator Joan McIntosh, and Commissioner Jerry Butler of
the Strategic Planning Advisory Commission. The Town representatives assisted each
group to formulate interview questions and oversaw consistent delivery of the questions
to all candidates.
The Town and the schools worked together on a Mayor’s Youth Council (MYC) project
this past quarter. The MYC held a very successful used cell phone drive to benefit
victims of domestic violence from January through the end of May 2007. With the help
of residents, Town employees and family members, the teens collected 78 phones. The
MYC exceeded their collection goal of 50 used cell phones by over 50%. The MYC
donated the used cell phones to Chrysalis, a Phoenix Women’s and Children’s Domestic
Violence Shelter. Chrysalis has the phones cleaned and then distributes them to victims
of domestic violence so that they always have an option to call 911.
This quarter also saw the completion of the third successful year of the Teen Court
program organized in conjunction with the Town Court and the High School. The group
was recognized this year by the Maricopa County Board of Supervisors and Maricopa
County Superior Court for its outstanding contribution to juvenile justice.
Objective 2.2
To form two employee committees, one representing the Town and one representing
FHUSD, by August 31, 2006.
Description of Activity to Date: This task was completed on August 2. A fourteen
member joint committee was formed.
Committee members from the Town include:
Kate Zanon, Assistant to the Town Manager
Judge Ted Armbruster, Municipal Court
Joan McIntosh, Human Resources Administrator
Bryan Hughes, Supervisor of Recreation
Tom Ward, Director of Public Works
Captain John Kleinheinz, Maricopa County Sheriff’s Office
Chief Scott LaGreca, Fountain Hills Rural/Metro Fire Department.
Committee members from FHUSD include:
Dr. Marian Hermie, Superintendent
Tim Leedy, Assistant Superintendent, Business and Finance
Tom Lawrence, Executive Director for Curriculum and Instruction
Patrick Sweeney, High School Principal
Tom Brennan, Middle School Principal
Becky Romans, Four Peaks Principal
Joanne Meehan, McDowell Mountain Principal
Objective 2.3
To establish operating ground rules and current and potential common services by
September 30, 2006.
Description of Activity to Date: The list of current joint activities and programs has
been completed. The list will be annually monitored and assessed for new service
opportunities.
Page 5 of 14
Objective 2.4
To develop measurable action plans for new services – including measures of
effectiveness against the goal – by December 31, 2006.
Description of Activity to Date: This is an ongoing objective. At the August meeting,
several existing services were identified. During the past quarter, action planning took
place on park development and sidewalks to schools. Conversations have also begun
on having the elementary schools support the Low Water Landscape Campaign through
classroom activities and distribution of education materials.
Objective 2.5
To facilitate three joint meetings between the Town Council and FHUSD Board by June
1, 2007, to finalize the list of common services (September), ratify action plans
(January), and assess progress against the goal (May).
Description of Activity to Date: The first of the three joint meetings was held on
August 30, 2006.
Mayor and Council, the Fountain Hills Unified School District Board and Senior Town
and School Administration staff met in a second joint meeting on Wednesday, March 7.
The two groups further discussed the joint parks planning project, referendum planning,
the Superintendant search, and capital improvement planning.
The third joint meeting will be hosted by FHUSD. The date is to be determined. The
School District has been in contact with the Town to schedule the third joint meeting.
The meeting is planned for August 2007.
In July 2007, introductory meetings were held between the new Superintendent and the
Mayor and Town Manager.
Page 6 of 14
To promote the use of low-water landscaping in new Fountain Hills developments. Percent
Complete: 100%
Objective 3.1
To inform developers of all new developments about low-water landscaping alternatives,
by May 30, 2006.
Description of Activity to Date: On December 21, 2006 the Town contracted with
Image Weavers, LLC to provide a public relations and education campaign for the new
low-water landscaping ordinance changes. Since late December, tips on low-water
landscaping have been added to Channel 11 programming, information on low-water
landscaping has been added to the Town web site, articles on replacing frost damaged
plants with low-water landscaping, a photo contest for low-water landscaping, and
demonstrations on low-water landscaping have appeared in the Fountain Hills Times.
Three articles related to low-water landscaping have been created for publication in the
Compass and an article on xeriscaping has appeared in “Let’s Go” magazine.
Demonstrations supporting low-water landscaping have taken place at Verde Valley
Nursery. One of the demonstrations was taped and is being shown on Channel 11.
Verde Valley Nursery has also color coded their low-water use plants. A brochure on
low-water landscaping has been distributed to the Chamber Visitor Center, the Library
Book Store, various schools, Verde Valley Nursery, River of Time Museum the Photo
Club, the Noon Kiwanis and, of course, Town Hall. The Town joined the “Water - Use It
Wisely” organization in April. Various public information materials that relate to low-
water landscaping have been obtained from “Water - Use It Wisely.” Final arrangements
are being made to implement a program to place an informational postcard in grocery
bags at a local grocery store. Low-water landscaping tips for Spring and Summer have
been developed for the Town website and are broadcast on Channel 11. Chaparral City
Water Company has agreed to include a statement supporting water conservation with a
future monthly water bill distribution. Demonstration gardens are being proposed for
selected Town-owed properties. Feedback staff has received indicates that residents
are enthusiastically supporting our efforts.
Objective 3.2
To adopt low-water landscape regulations for all new, nonresidential developments by
May 30, 2006.
Description of Activity to Date: On May 25, 2006, the Planning and Zoning
Commission initiated an amendment to the Zoning and Subdivision Ordinances to
provide for a new low-water plant list and regulations regarding irrigation. On June 8,
2006, the Planning and Zoning Commission held a hearing on the proposed
amendments and recommended approval to the Town Council. The Town Council held
a public hearing on the amendments and acted to return the proposal to the Planning
and Zoning Commission on August 3, 2006. The Town Council directed that the
proposal be amended to include single-family homes. On September 12, 2006, the
Town Council held a Work Study session where they reviewed and offered comment on
staff proposals related to including single-family homes in the ordinance. The Planning
and Zoning Commission recommended approval of revised low-water landscaping
regulations that address single-family homes on August 3, 2006. The Town Council held
a public hearing on the proposed amendments to the Zoning and Subdivision
GOAL 3
Page 7 of 14
Ordinances and approved them with minor changes on December 7, 2006. At this same
meeting, the Town Council also approved 0.5 FTE and a fee to support this new
program. Although approved, this position was not filled as existing staff were able to
take on these additional duties.
Page 8 of 14
To strictly enforce the General Plan and Town ordinances.
Percent Complete: 100%
Objective 4.1
To increase variance filing fees significantly by May 1, 2006.
Description of Activity to Date: The Town Council approved an increased fee for filing
a Variance application on June 15, 2006. The fee increased from $450 plus mailing
costs to $2000 plus $300 for each additional variance on an application plus notification
costs.
Objective 4.2
To eliminate use of special use permits in lieu of variances for height and other
categories of exceptions, by March 31, 2006.
Description of Activity to Date: Staff requested a Work Study session on this subject
with the Town Council in May of 2006. Unfortunately, due to the full Work Study
schedule, a discussion of this item was delayed to October 10, 2006. At the Work Study
session, the Council directed staff to proceed with the ordinance revisions related to the
elimination of certain special use permits. On November 30, 2006, the Planning and
Zoning Commission recommended approval of all of the proposed changes to the
Zoning Ordinance. Following a public hearing on December 21, 2006, the Town Council
adopted the changes to the regulations.
Objective 4.3
To inventory vacant land to project population for use in land use and infrastructure
decisions, by September 2006.
Description of Activity to Date: The vacant land has been inventoried. Beginning with
staff reports prepared for the Planning and Zoning Commission meeting on November 9,
2006, staff has been including information for residential projects regarding the existing
population of the Town and the expected increase in population due to the completion
and occupancy of the projects under review. The vacant land inventory has been
included in a report entitled, “Town of Fountain Hills Land Use Analysis and Statistical
Report.” This very colorful, 95-page report may be downloaded from the Town website.
Hard copies are also available at Town Hall. The report will be updated annually.
GOAL 4
Page 9 of 14
Create commercial architecture review board to regulate architectural physical appearance for
commercial properties.
Percent Complete: 100%
Objective 5.1
To obtain a legal opinion by March 17, 2006.
Description of Activity to Date: Staff received a legal opinion dated March 22, 2006
from the Town Attorney regarding architectural or design guidelines/requirements. The
opinion indicates that other cities and towns in Arizona have successfully adopted this
type of regulation.
Objective 5.2
To name a Planning & Zoning subcommittee to identify guidelines, by April 2006.
Description of Activity to Date: On April 22, 2006 the Chairman of the Planning and
Zoning Commission, Dennis Brown, named a committee to develop the proposed
regulations. The committee met five times beginning in May. They finished their work
on July 5, 2006.
Objective 5.3
To complete research of five existing ordinances and criteria by July 2006.
Description of Activity to Date: Research was completed by April 27, 2006. Staff
reviewed ordinances from Sedona, Gilbert, Glendale, Tempe (all Arizona communities)
and Brookline, Massachusetts.
Objective 5.4
To draft standards and guidelines and an ordinance by August 2006.
Description of Activity to Date: Staff completed its draft of a proposed regulation on
August 3, 2006 and referred the document to the Town Attorney for review. The
Attorney’s review was completed on September 14, 2006.
Objective 5.5
To present to the Planning & Zoning Commission and complete public hearings by
October 2006.
Description of Activity to Date: On September 28, 2006, the Planning and Zoning
Commission unanimously approved initiating this amendment to the Zoning Ordinance.
On October 26, 2006, the Planning and Zoning Commission recommended approval of
the Architectural Design Review Guidelines.
Objective 5.6
To facilitate Town Council adoption of the ordinance in the first Council meeting of
November 2006.
Description of Activity to Date: On December 7, 2006, the Town Council adopted this
ordinance.
GOAL 5
Page 10 of 14
Annex the State Trust Land into Fountain Hills.
Percent Complete: 100%
Objective 6.1
To conduct public hearings by May 4, 2006, and accept public input.
Description of Activity to Date: On April 13, 2006 the Planning and Zoning
Commission held public hearings on the General Plan Amendment and the rezoning
proposal for the State Trust Land. The Town Council held a public hearing on the issue
of the annexation of the State Trust Land on April 20, 2006. The Town Council also held
public hearings on the General Plan Amendment and rezoning before taking action on
May 4, 2006.
Objective 6.2
To adopt rezoning and General Plan Amendment by Council by May 4, 2006.
Description of Activity to Date: On May 4, 2006, the Town Council unanimously
approved the General Plan Amendment and rezoning of the State Trust Land. At this
meeting, the Town Council also approved the pre-annexation development agreement
and annexation of the property.
Objective 6.3
To prepare a packet of all relevant information for prospective bidders by May 4, 2006
(pre-emptive cooperation).
Description of Activity to Date: Town staff prepared two different packets of
information that were provided to potential bidders: (1) an electronic package of detailed
maps and plans that a potential bidder could use to analyze and prepare plans for the
property; and (2) a package of maps and documents that included information on the
General Plan Amendment, rezoning and pre-annexation development agreement.
Objective 6.4
To oversee planning of State Trust Land through December 31, 2006, and beyond.
Description of Activity to Date: On March 15, 2007 the State Trust Land was sold at
auction to The Ellman Companies for a price of $110.1M. After meeting with the new
owner, staff will evaluate their development plans and our regulations and explore any
mutually beneficial modifications.
Objective 6.5
To develop a positive relationship with the successful bidder by December 31, 2006, and
beyond.
Description of Activity to Date: After the auction on March 15, Councilmembers and
staff met with key members of the Ellman Companies’ development team. This was
followed by a meeting attended by the Town Manager, Town staff and representatives of
the Ellman Companies on May 27, 2007. Topics of discussion included how information
could be shared and how we could cooperate to our mutual benefit as we move forward
on the development of this land.
GOAL 6
Page 11 of 14
To create a plan for pedestrian safety in Fountain Hills.
Percent Complete: 82%
Objective 7.1
To identify and prioritize all gaps in existing sidewalk systems by June 2006.
Description of Activity to Date: Activity completed in June 2007. All current sidewalks
locations and gaps within the Town have been identified.
Objective 7.2
To publish a Town-wide sidewalk improvement plan map by August 2006.
Description of Activity to Date: Map completed and a long-range projected plan for
the construction of these sidewalks is nearing completion. The map identifies the current
sidewalk locations and locations of proposed sidewalks. Staff will be meeting with the
Town Manager to finalize the long-range plan previous to the August 2007 Council
workshop.
Objective 7.3
To identify and prioritize all gaps in existing intersections by February 2007.
Description of Activity to Date: Activity underway. Several intersections have been
identified for their evaluation of pedestrian safety. Data has been collected and four
intersections have been ranked accordingly. This coincides with proposed traffic signal
demand and growth.
Much of Objective 7.2 will also center around how we accomplish this task. The two
objectives need to be considered as one when proposing future sidewalks.
Objective 7.4
To publish a Town-wide intersection improvement plan map by April 2007.
Description of Activity to Date: Activity underway and progress on this goal will
continue into the next fiscal year. A Town of Fountain Hills projected traffic signal design
was included in the FY 2006-07 budget. Staff has selected a Traffic Engineering
consultant for this design.
This is a small part of a Town-wide intersection study. A consultant will need to be hired
to perform this objective. Staff has looked at writing a Scope of Services to review
intersections along our minor arterials, such as Saguaro, Palisades and Fountain Hills
Boulevards.
Staff has prepared a projected traffic signals map. This will be reviewed with the Town
Manager prior to the Council presentation.
GOAL 7
Page 12 of 14
To improve the business community and the Town.
Percent Complete: 85%
Objective 8.1
To designate and define the Economic Development Specialist as an ombudsman to the
business community by March 15, 2006.
Description of Activity to Date: A policy has been established to ensure that
Economic Development has as much information about commercial projects as possible
and to help staff recognize the Economic Development as an ombudsman to the
business community. Overall, the policy directs staff members to include the Economic
Development in meetings concerning commercial development whenever possible. The
policy ensures that the EDS will: (1) Act as a liaison between the businesses community
and the Town; (2) Serve as a business advocate; (3) Help reduce unnecessary delays
in applications, plan reviews and procedures; (4) Improve customer service; and (5)
Foster investment in the community. Beginning in April 2007, Economic Development
began attending the weekly planning and engineering project review meetings.
Economic Development regularly attends the monthly Chamber breakfasts and the
Town was a breakfast spotlight presenter in August 2007. Economic Development also
attends Chamber Ribbon Cutting events.
In the last quarter of the year the Town also produced the first Economic Development
Report. The report discussed new business activity from January through June,
introduced the Town, and provided economic development facts and figures. This report
will continue to be made available on a quarterly basis.
Objective 8.2
To survey a random sample of business owners and permittees annually, starting July 1,
2006, to measure business friendliness.
Description of Activity to Date: Beginning March 15, 2007 the Town began a
customer service survey. The survey is distributed to a variety of people who receive a
Town service including people who receive a building permit. The overall Town rating
for services rendered for April and May was 96% of customers were either satisfied or
very satisfied.
Objective 8.3
To implement a B3 Program to retain businesses, using volunteer trainers, by July 1,
2006.
Description of Activity to Date: In March 2007 the Town contracted with APS to use
their B3 Business Retention Program. At this time we are in the planning and training
phase. Business interviews began in July 2007.
Objective 8.4
To promote special events supporting the community’s small-town atmosphere in
business venues, by July 31, 2006.
GOAL 8
Page 13 of 14
Description of Activity to Date: On October 26, 2006 the Town hosted an Avenue of
the Fountains ribbon cutting ceremony for both residents and the business community.
The event included the first Town photo documenting the face of Fountain Hills in 2006.
On March 30, 2007 the Town hosted the first Business Appreciation Event. The purpose
of these events are to bring Town employees, elected officials and local business
owners/managers together in a small group social setting to learn about business needs
and to thank the businesses for locating in Fountain Hills. These meeting will continue
biannually in the next fiscal year.
The Town has held a seat at the table in the Chamber of Commerce Business Vitality
Plan through the planning phase and continues to be involved in implementation. The
Chamber Business Vitality Plan was presented to Town Council at the end of 2006. The
current implementation focus is on bringing day visitors to the region for activities in
three groups: Downtown/Fountain Park events, golf and recreation activities and events.
Objective 8.5
To create an interactive web page to address business community concerns by March
30, 2007.
Description of Activity to Date: The Information Technology department is continually
working to keep the Town website current and user-friendly. The Town has an
Economic Development page that provides a Town profile as well as demographic and
community information. This page will continue to evolve and be updated.
Objective 8.6
To reduce “red tape” in applications, plan reviews and procedures by June 1, 2007.
Description of Activity to Date: The Economic Development has worked more closely
with Planning and Zoning staff to help the assigned case managers gather information
about commercial projects that have not had recent activity. Economic Development’s
follow-up with applicants gives Planning staff a status report on the project and gives
applicants the opportunity to seek assistance with the process if necessary.
Economic Development has also been working as an intermediary between planning,
engineering, building and the development team to sort out design concerns. Through
information gathering and orchestrating meetings this process has found resolution on
topics of concern.
Page 14 of 14
Staff has worked diligently to accomplish the Council’s goals for fiscal year 2006-07 and has
attained substantive completion of each of the goals.
E:\My Documents\Word\Council\Reports to Council\Goals 2006-07\4th Quarter Report on Goals 080207.doc
SUMMARY