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HomeMy WebLinkAbout8-2-07 Agenda Packet NOTICE OF THE EXECUTIVE AND REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 6:00 P.M. to 6:30 P.M. - EXECUTIVE SESSION (Executive Session will be held in 2nd floor Fountain Conference Room) 6:30 P.M. - REGULAR SESSION WHEN: THURSDAY, AUGUST 2, 2007 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 EAST AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. If there is a Public Hearing, please submit the speaker card for that issue prior to the beginning of the Public Hearing and the Consideration of said issue. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Council Members. Speakers’ statements should not be repetitive. In order to conduct an orderly business meeting, the Presiding Officer shall keep control of the meeting and shall require the speakers and audience to refrain from abusive or profane remarks, disruptive outbursts, applause, protests or other conduct that disrupts or interferes with the orderly conduct of the business of the meeting. Personal attacks on Council members, Town staff or members of the public are not allowed. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. Mayor Wally Nichols Councilmember Mike Archambault Councilmember Henry Leger Councilmember Ginny Dickey Vice Mayor Keith McMahan Councilmember Ed Kehe Councilmember Jay Schlum Page z:\council packets\2007\r8-2-07\agenda 8-2-07 .doc 7/27/2007 10:44 AM • CALL TO ORDER –Mayor Nichols 1.) ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to §38- 431.03(A)(1), for discussion or employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee may demand that the discussion or consideration occur at a public meeting. The public body shall provide the officer, appointee or employee with written notice of the executive session as is appropriate but not less than twenty-four hours for the officer, appointee or employee to determine whether the discussion or consideration should occur at a public meeting. (Specifically, for the purpose of reviewing applications received for consideration for the vacancy on the Parks and Recreation Commission.). 2.) RETURN TO REGULAR SESSION • CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Nichols • INVOCATION –Pastor Larry Finch, Four Peaks Community Church • ROLL CALL – Mayor Nichols • MAYOR’S REPORT (i) Proclamation declaring August 2007 - Drowning Impact Awareness Month. • SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS (i) Department Division Informational Overview of Services Provided – Building Safety [Chief Building Official Peter Johnson] CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA 1. CONSIDERATION of approving the Town Council meeting minutes of June 21, 2007. 2. CONSIDERATION of approving the LIQUOR LICENSE APPLICATION for Swasook Kim [Katana Inc. dba Katana Sushi & Grill] for a Class 12 – Restaurant license, located at 16425 East Palisades Boulevard, #103, Fountain Hills, AZ. 3. CONSIDERATION of approving the LIQUOR LICENSE APPLICATION for Philip Jesse Green [OB Sports F/B Management (EM) LLC dba Golf Club at Eagle Mountain] for a Class 6 – Bar license, located at 14915 East Eagle Mountain Pkwy, Fountain Hills. 4. CONSIDERATION of approving a PURCHASE AGREEMENT with Five Star Ford for one 4x2 Ford Escape in the amount of $27,747.29. 5. CONSIDERATION of approving the CONTRACT with Summit Emergency Equipment to build one fire pumper, to be delivered within 270 days after Council approval. Cost not to exceed $367,127.00. Page z:\council packets\2007\r8-2-07\agenda 8-2-07 .doc 7/27/2007 10:44 AM 6. CONSIDERATION of approving RESOLUTION 2007-41, abandoning whatever right, title, or interest the Town has in the certain public utility and drainage easements located at the northerly and westerly property lines of Plat 605D, Block 1, Lot 11 (15236 E. Mustang Drive) as recorded in Book 164 of Maps, page 15, Records of Maricopa County, Arizona. EA07-14 (Remmers) 7. CONSIDERATION of approving RESOLUTION 2007-42, abandoning whatever right, title, or interest the Town has in the certain public utility and drainage easements located at the southwesterly property lines of Plat 111, Block 2, Lot 2 (16413 E. Heather Drive) as recorded in Book 150 of Maps, page 12, Records of Maricopa County, Arizona. EA07-15 (Mahoney) 8. CONSIDERATION for approval of RESOLUTION 2007-43, abandoning whatever right, title, or interest the Town has in a portion of the certain public utility easement located at the southwesterly property line of Plat 111, Block 8, Lot 2 (16413 E. Ashbrook Drive, #B) as recorded in Book 150 of Maps, Page 12, Records of Maricopa County, Arizona. EA07-16 (Hamilton)   9. CONSIDERATION of RESOLUTION 2007-46 abandoning whatever right, title, or interest the Town has in the portion of the drainage easement located at the northerly property line of Plat 401A, Block 1, Lot 13B (17008 E. Jacklin Dr.) as recorded in Book 155, of Maps, Page 11 Records of Maricopa County, Arizona. EA07-07 (FH Quality Builders LP)   10. CONSIDERATION of RATIFYING the Board of Adjustment By-laws that have been amended to change the day of regular meetings, address of meeting location, name of Town department, and the title of the department director.   11. CONSIDERATION of approving RESOLUTION 2007-36, declaring support for updating the General Plan 2002.   12. CONSIDERATION of a REPLAT of Plat 208, Block 3, Lots 32, 33, and 34 located at the southwest corner of Parkview Avenue and Verde River Drive, into two lots. Case# S2007-09. 13. CONSIDERATION of AMENDING the Pay Plan for Fiscal Year 2007-08 to include the job position of Volunteer Coordinator. REGULAR AGENDA 14. CONSIDERATION of approving RESOLUTION 2007-39, abandoning whatever right, title, or interest the Town has in the existing 20” Public Utility and Drainage Easement at the rear of Plat 505D, Block 2, Lot 12 (16829 N. Sourdough Place), as recorded in Book 151 of Maps, Page 41 Records of Maricopa County, Arizona. EA06-06. (Boyd) 15. CONSIDERATION of approving the PROFESSIONAL SERVICES AGREEMENT between the Town of Fountain Hills and the Fountain Hills Chamber of Commerce to provide tourism services. 16. PUBLIC HEARING to receive comments on a SPECIAL USE PERMIT to allow a 35’ tall stealth Saguaro Cactus communication tower at the Inn at Eagle Mountain. Case# SU2007-07. 17. CONSIDERATION of a SPECIAL USE PERMIT to allow a 35’ tall stealth Saguaro Cactus communication tower at the Inn at Eagle Mountain. Case# SU2007-07. 18. CONSIDERATION of ORDINANCE 07-08, amending the Town of Fountain Hills Town Code, Chapter 10, Health and Sanitation, Article 10-2, Litter; Nuisances, Subsections 10-2-2, 10-2-16 and 10-2-17 relating to emergency abatement of nuisances created by improperly maintained pools, spas and similar water features; and declaring an emergency. Page z:\council packets\2007\r8-2-07\agenda 8-2-07 .doc 7/27/2007 10:44 AM 19. CONSIDERATION of RESOLUTION 2007-45, implementing the measures of the Maricopa Association of Governments [MAG] Five Percent Plan. 20. QUARTERLY UPDATE by the Town Manager on implementation of the Council’s goals for FY2006-07. 21. SUMMARY of COUNCIL REQUESTS by Town Manager. 22. COUNCIL DISCUSSION/DIRECTION to the Town Manager. [Two items] Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: This item was brought forward at the request of Councilmember Dickey for consideration of placement on a future agenda for Council action: A) DISCUSSION WITH POSSIBLE DIRECTION to staff to research participating in the Arizona Rinse Smart Program. This item was brought forward at the request of Councilmember Kehe for consideration of placement on a future agenda for Council action: B) PROPOSAL THAT THE TOWN'S DEVELOPMENT IMPACT FEES be amended to include an index provision (construction materials index and a cost-of-living or general merchandise index.) 23. ADJOURNMENT. DATED this 27th day of July 2007. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. Page z:\council packets\2007\r8-2-07\agenda 8-2-07 .doc 7/27/2007 10:44 AM The building Safety Division of the Planning and Zoning Department is dedicated to providing the highest quality construction permitting, plan review and building inspection services in a responsive and customer friendly manner. Peter Johnson Chief Building OfficialLari BratcherMarilyn GrudierPermit TechniciansJason Field Plans ExaminerFred TadayaPlans ExaminerLeft to RightRoy Rice, Shean Morgan, Jim HenniganBuilding InspectorsThe Building Safety Staff Issue permits Inspect TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date: August 2, 2007 Meeting Type: Regular Agenda Type: Consent Submitting Department: Administration Staff Contact Information: Bevelyn J Bender, 480-816-5115, bbender@fh.az.gov Strategic Priority: Not applicable Council Goal: Not applicable REQUEST TO COUNCIL: CONSIDERATION of approving the Town Council meeting MINUTES of June 21, 2007. Applicant: N/A Applicant Contact Information: N/A Property Location: N/A Related Ordinance, Policy or Guiding Principle: A.R.S. §38-431.01 Staff Summary (background): The intent of approving previous meeting minutes is to ensure an accurate account of the discussion and action that took place at that meeting for archival purposes. Minutes are placed on the Town’s website in compliance with state law within two days of Council approval. Risk Analysis (options or alternatives with implications): N/A Fiscal Impact (initial and ongoing costs; budget status): N/A Recommendation(s) by Board(s) or Commission(s): N/A Staff Recommendation(s): Approve SUGGESTED MOTION: Move to approve the consent agenda. Attachment(s): None Page 1 of 2 Submitted by: __________________________________________ Approved: _________________________________________ Town Manager Date Bevelyn J. Bender/Town Clerk 7/20/07 Approved by: ___________________________________________ Department Director Date TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date: August 2, 2007 Meeting Type: Regular Agenda Type: Consent Submitting Department: Administration Staff Contact Information: Bevelyn J Bender, 480-816-5115, bbender@fh.az.gov Strategic Priority: Not applicable Council Goal: Not applicable REQUEST TO COUNCIL: CONSIDERATION of approving the LIQUOR LICENSE APPLICATION for Swasook Kim [Katana Inc. dba Katana Sushi & Grill] for a Class 12 – Restaurant license, located at 16425 East Palisades Boulevard, #103, Fountain Hills. Applicant: N/A Applicant Contact Information: N/A Property Location: N/A Related Ordinance, Policy or Guiding Principle: A.R.S. §4-201, 4-202, 4-203 & 4-205.02; Rule R19-1-102 Staff Summary (background): The purpose of this item is to obtain Council's recommendation for a liquor license application submitted by Swasook Kim for submission to the Arizona Department of Liquor. The application was reviewed by staff for compliance with Town ordinances. Staff unanimously recommended approval of this liquor license application as submitted. Risk Analysis (options or alternatives with implications): N/A Fiscal Impact (initial and ongoing costs; budget status): N/A Recommendation(s) by Board(s) or Commission(s): N/A Staff Recommendation(s): Approve SUGGESTED MOTION: Move to approve the consent agenda. Attachment(s): Front page of the application and Staff’s recommendation Page 1 of 2 Submitted by: __________________________________________ Approved: _________________________________________ Town Manager Date Bevelyn J. Bender/Town Clerk 7/20/07 Approved by: ___________________________________________ Department Director Date TOWN OF FOUNTAIN HILLS OFFICE OF TOWN CLERK INTER OFFICE MEMO TO: 1) Building Safety 2) Fire Department 3) Law Enforcement 4) Licensing Division 5) Parks and Recreation 6) Planning and Zoning Division 7) Public Works DATE: June 20, 2007 FR: Bevelyn J. Bender RE: Liquor License Application Attached is an application for a Liquor License Application for departmental review for Kantana Inc., dba Katana Sushi & Grill. The business is located at 16425 E. Palisades Blvd., #103. Please review the application and electronically return this form indicating the departmental recommendation no later than 4 p.m. on July 16, 2007 to the Town Clerk’s office. If staff’s recommendation is to deny or there are stipulations to be placed on approving this application, please attach a separate report outlining the reasoning. This form and any reports will be forwarded on to the Council for their consideration. Applicant: Kwasook Kim Date(s) of Event: NA Date application received: 6/16/07 Town Council agenda date: 8/2/07 STAFF REVIEW AND RECOMMENDATION: *Attach a separate report for denial or any recommendation requiring stipulations. Recommendation Name of Staff who reviewed application 1) Building Safety Approve pj 2) Fire Department Approve Scott La Greca 3) Law Enforcement N/A 4) Licensing Division Approve Jo Moorman Does the business have a current business license? Yes No Business License Number: 8308 Effective Period: 12/1/06 to 11/30/07 Does business name match business license database? Yes No Name is only Katana Sushi & Grill Does the mailing and physical addresses match the business license database? Yes No 5) Parks and Recreation N/A 6) Planning and Zoning Division Approve Bob Rodgers 7) Public Works N/A TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date: August 2, 2007 Meeting Type: Regular Agenda Type: Consent Submitting Department: Administration Staff Contact Information: Bevelyn J Bender, 480-816-5115, bbender@fh.az.gov Strategic Priority: Not applicable Council Goal: Not applicable REQUEST TO COUNCIL: CONSIDERATION of approving the LIQUOR LICENSE APPLICATION for Philip Jesse Green [OB Sports F/B Management (EM) LLC dba Golf Club at Eagle Mountain] for a Class 6 – bar license, located at 14915 East Eagle Mountain Pkwy, Fountain Hills. Applicant: N/A Applicant Contact Information: N/A Property Location: N/A Related Ordinance, Policy or Guiding Principle: A.R.S. §4-201, 4-202, 4-203 & 4-205.02; Rule R19-1-102 Staff Summary (background): The purpose of this item is to obtain Council's recommendation for a liquor license application submitted by Philip Jesse Green for submission to the Arizona Department of Liquor. The application was reviewed by staff for compliance with Town ordinances. Staff unanimously recommended approval of this liquor license application as submitted. Risk Analysis (options or alternatives with implications): N/A Fiscal Impact (initial and ongoing costs; budget status): N/A Recommendation(s) by Board(s) or Commission(s): N/A Staff Recommendation(s): Approve SUGGESTED MOTION: Move to approve the consent agenda. Attachment(s): Front page of the application and Staff’s recommendation Page 1 of 2 Submitted by: __________________________________________ Approved: _________________________________________ Town Manager Date Bevelyn J. Bender/Town Clerk 7/20/07 Approved by: ___________________________________________ Department Director Date TOWN OF FOUNTAIN HILLS OFFICE OF TOWN CLERK INTER OFFICE MEMO TO: 1) Building Safety 2) Fire Department 3) Law Enforcement 4) Licensing Division 5) Parks and Recreation 6) Planning and Zoning Division 7) Public Works DATE: June 25, 2007 FR: Bevelyn J. Bender RE: Liquor License Application Attached is an application for a Liquor License Application for departmental review for Golf Club at Eagle Mountain. The business is located at 14915 East Eagle Mountain Parkway. Please review the application and electronically return this form indicating the departmental recommendation no later than 4 p.m. on July 16, 2007 to the Town Clerk’s office. If staff’s recommendation is to deny or there are stipulations to be placed on approving this application, please attach a separate report outlining the reasoning. This form and any reports will be forwarded on to the Council for their consideration. Applicant: Philip Jesse Green Date(s) of Event: N/A Date application received: 6/19/07 Town Council agenda date: 8/2/07 STAFF REVIEW AND RECOMMENDATION: *Attach a separate report for denial or any recommendation requiring stipulations. Recommendation Name of Staff who reviewed application 1) Building Safety Approve PJ 2) Fire Department Approve SL 3) Law Enforcement N/A 4) Licensing Division Approve Jo Moorman Does the business have a current business license? Yes No Business License Number: Effective Period: 7/1/07 to 6/30/08 Does business name match business license database? Yes No Does the mailing and physical addresses match the business license database? Yes No Physical address matches, mailing does not 5) Parks and Recreation N/A 6) Planning and Zoning Division Approve Bob Rodgers 7) Public Works Approve T. Ward TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date: 8-02-07 Meeting Type: Regular Agenda Type: Consent Submitting Department: Engineering Staff Contact Information: Randy Harrel, Town Engineer, 480-816-5112, rharrel@fh.az.gov Strategic Priority: Not applicable Council Goal: Not applicable REQUEST TO COUNCIL: Consideration of approving RESOLUTION 2007-41, abandoning whatever right, title, or interest the Town has in the certain public utility and drainage easements located at the northerly and westerly property lines of Plat 605D, Block 1, Lot 11 (15236 E. Mustang Drive) as recorded in Book 164 of Maps, page 15 Records of Maricopa County, Arizona. EA07-14 (Remmers) Applicant: John H & Sandra S. Remmers Applicant Contact Information: 15236 E. Mustang Drive, Fountain Hills, AZ 85268, 480-816-3823 Property Location: 15236 E. Mustang Drive Related Ordinance, Policy or Guiding Principle: Not applicable Staff Summary (background): This item on the Town Council's agenda is a proposal to abandon portions of the ten (10’) foot public utility and drainage easements located at the northerly and westerly property line of Plat 605D, Block 1, Lot 11, (15236 E. Mustang Drive) as shown in Exhibit “A”. The property owners desire the assurance that any future improvements made to the lot will not be infringed upon by the construction of utilities. All affected utility companies have been notified of this abandonment proposal and have approved the proposed abandonment of this public utility easement, except 50 lineal feet of the southwest 10’ P.U.E. must be retained as requested by SRP to protect the service for the building on the lot. The Engineering Department has reviewed the site to ascertain any drainage issues in addition to the Town's general interest in the easement. It is the professional opinion of the Engineering Department that there is no need for the Town to retain the drainage easement proposed to be abandoned, with the understanding that certain lots within this subdivision are subject to lot-to-lot drainage runoff. The property owners of Lot 11 are required to pass the developed flows generated by the upstream lots across their property. Risk Analysis (options or alternatives with implications): Not applicable Fiscal Impact (initial and ongoing costs; budget status): Not applicable Recommendation(s) by Board(s) or Commission(s): Not applicable Staff Recommendation(s): Staff recommends approval of Resolution 2007-41. SUGGESTED MOTION: Move to approve Page 1 of 4 Page 2 of 4 Attachment(s): Resolution, Exhibit Submitted by: ___________________________________________ Randy Harrel, Town Engineer Date Approved: _________________________________________ Town Manager Date Approved by: ___________________________________________ Tom Ward, Director of Public Works Date Page 3 of 4 RESOLUTION 2007-41 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST IT HAS IN PORTIONS OF THE CERTAIN PUBLIC UTILITY AND DRAINAGE EASEMENTS AT THE NORTHEASTERLY AND NORTHWESTERLY PROPERTY LINE OF PLAT 605D, BLOCK 1, LOT 11, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 164 OF MAPS, PAGE 15 RECORDS OF MARICOPA COUNTY, ARIZONA. WHEREAS, the Mayor and Council of the Town of Fountain Hills (the “Town Council”), as the governing body of real property located in the Town of Fountain Hills (the “Town”), may require the dedication of public streets, sewer, water, drainage, and other utility easements or rights-of-way within any proposed subdivision; and WHEREAS, the Town Council has the authority to accept or reject offers of dedication of private property by easement, deed, subdivision, plat or other lawful means; and WHEREAS, all present utility companies have received notification of the proposed abandonment. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, as follows: SECTION 1. That portions of the certain ten (10’) foot public utility and drainage easement, located at the northeasterly and northwesterly property line of Plat 605D, Block 1, Lot 11, Fountain Hills, as recorded in Book 164 of Maps, page 15 records of Maricopa County, and as more particularly described in Exhibit A, attached hereto and incorporated herein by reference, are hereby declared to be abandoned by the Town. Certain lots within this subdivision are subject to lot-to-lot drainage runoff. The property owner is required to pass the developed flows generated by the upstream lots across their property. SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the purpose of removing any potential cloud on the title to said property and that the Town in no way attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting there from or existing previous to any action by the Town. PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, August 2, 2007. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: W. J. Nichols, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Timothy G. Pickering, Town Manager Andrew J. McGuire, Town Attorney TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date: 8-02-07 Meeting Type: Regular Agenda Type: Consent Submitting Department: Engineering Staff Contact Information: Randy Harrel, Town Engineer, 480-816-5112, rharrel@fh.az.gov Strategic Priority: Not applicable Council Goal: Not applicable REQUEST TO COUNCIL: Consideration of approving RESOLUTION 2007-42, abandoning whatever right, title, or interest the Town has in portions of the certain public utility and drainage easements located at the southwesterly property line of Plat 111, Block 2, Lot 2 (16413 E. Heather Drive) as recorded in Book 150 of Maps, page 12, Records of Maricopa County, Arizona. EA07-15 (Mahoney) Applicant: Tresa & Brian Mahoney Applicant Contact Information: 16413 E. Heather Drive, Fountain Hills, AZ 85268, 480-836-4528 Property Location: 16413 E. Heather Drive Related Ordinance, Policy or Guiding Principle: Not applicable Staff Summary (background): This item on the Town Council's agenda is a proposal to abandon portions of the twenty (20’) foot public utility and drainage easements located at the southwesterly property line of Plat 111, Block 2, Lot 2, (16413 E. Heather Drive) as shown in Exhibit “A”. The property owners desire the assurance that any future improvements made to the lot will not be infringed upon by the construction of utilities. All affected utility companies have been notified of this abandonment proposal and have approved the proposed abandonment of this public utility easement. The Engineering Department has reviewed the site to ascertain any drainage issues in addition to the Town's general interest in the easement. Certain lots within this subdivision are subject to lot-to-lot drainage runoff. The property owners of Lot 2 are required to pass the developed flows generated by the upstream lots across their property. The drainage easement outside of the existing rear masonry wall – approximately a 10’ width – is being retained for Legend Wash’s channel bank width. The westerly 10’ of the rear drainage easement (i.e., the southerly 20’ of the side drainage easement, which was not requested to be abandoned) will be retained to allow potential future emergency access to Legend Wash. The property owner does not need to remove either of the existing masonry fences crossing the retained side easement – unless otherwise directed by the Town in the future. Any new or replacement walls/fences crossing the side easement shall have gate openings, as required by the Town, crossing the easement. Risk Analysis (options or alternatives with implications): Not applicable Fiscal Impact (initial and ongoing costs; budget status): Not applicable Recommendation(s) by Board(s) or Commission(s): Not applicable Page 1 of 5 Staff Recommendation(s): Staff recommends approval of Resolution 2007-42, subject to the following stipulations: • Stucco and paint (using an off-white or similar color; or provide another finish acceptable to the Town’s Zoning Administrator) the wash side of the existing rear fence (per Zoning Ordinance Section 5.09C). • Remove broken masonry, concrete, and other debris from the wash bank adjacent to the rear of the lot. • Grant a 10’ x 10’ PUE at the easterly front corner of the lot for existing adjacent and potential future utility boxes (the Town will prepare the Grant of Easement document). The applicants may, at their option, fulfill these stipulations during their proposed swimming pool construction. The Town will not record EA07-15 until these stipulations have been fulfilled. SUGGESTED MOTION: Move to approve with stipulations. Attachment(s): Resolution, Exhibit Page 3 of 5 Page 3 of 5 Submitted by: ___________________________________________ Randy Harrel, Town Engineer Date Approved: _________________________________________ Town Manager Date Approved by: ___________________________________________ Tom Ward, Director of Public Works Date RESOLUTION 2007-42 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST IT HAS IN PORTIONS OF THE CERTAIN PUBLIC UTILITY AND DRAINAGE EASEMENTS AT THE SOUTHWESTERLY PROPERTY LINE OF PLAT 111, BLOCK 2, LOT 2, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 150 OF MAPS, PAGE 12 RECORDS OF MARICOPA COUNTY, ARIZONA. WHEREAS, the Mayor and Council of the Town of Fountain Hills (the “Town Council”), as the governing body of real property located in the Town of Fountain Hills (the “Town”), may require the dedication of public streets, sewer, water, drainage, and other utility easements or rights-of-way within any proposed subdivision; and WHEREAS, the Town Council has the authority to accept or reject offers of dedication of private property by easement, deed, subdivision, plat or other lawful means; and WHEREAS, all present utility companies have received notification of the proposed abandonment. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, as follows: SECTION 1. That portions of the certain twenty (20’) foot public utility and drainage easement, located at the southwesterly property line of Plat 111, Block 2, Lot 2, Fountain Hills, as recorded in Book 150 of Maps, page 12 Records of Maricopa County, and as more particularly described in Exhibit A, attached hereto and incorporated herein by reference, are hereby declared to be abandoned by the Town. Certain lots within this subdivision are subject to lot-to-lot drainage runoff. The property owner is required to pass the developed flows generated by the upstream lots across their property. SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the purpose of removing any potential cloud on the title to said property and that the Town in no way attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting there from or existing previous to any action by the Town. PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, August 2, 2007. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: W. J. Nichols, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Timothy G. Pickering, Town Manager Andrew J. McGuire, Town Attorney Page 4 of 5 Page 5 of 5 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date: 8-02-07 Meeting Type: Regular Agenda Type: Consent Submitting Department: Engineering Staff Contact Information: Randy Harrel, Town Engineer, 480-816-5112, rharrel@fh.az.gov Strategic Priority: Not applicable Council Goal: Not applicable REQUEST TO COUNCIL: Consideration for approval of RESOLUTION 2007-43 abandoning whatever right, title, or interest the Town has in a portion of the certain public utility and drainage easements located at the southwesterly property line of Plat 111, Block 8, Lot 2 (16413 E. Ashbrook Drive, #B) as recorded in Book 150 of Maps, Page 12, Records of Maricopa County, Arizona. EA07-16 (Hamilton) Applicant: Michael J. Hamilton Applicant Contact Information: 16413 E. Ashbrook Drive, #B, Fountain Hills, AZ 85268 480-837-2412 Property Location: 16413 E. Ashbrook Drive, #B Related Ordinance, Policy or Guiding Principle: Not applicable Staff Summary (background): This item on the Town Council's agenda is a proposal to abandon the twenty (20’) foot public utility and drainage easements located at the southwesterly property line of Plat 111, Block 8, Lot 2, (16413 E. Ashbrook Drive, #B) as shown in Exhibit “A”. The property owners desire the assurance that any future improvements made to the lot will not be infringed upon by the construction of utilities. All affected utility companies have been notified of this abandonment proposal and have approved the proposed abandonment of this public utility easement. The Engineering Department has reviewed the site to ascertain any drainage issues in addition to the Town's general interest in the easement. It is the professional opinion of the Engineering Department that there is no need for the Town to retain the drainage easement proposed to be abandoned, with the understanding that certain lots within this subdivision are subject to lot-to-lot drainage runoff. The property owners of Lot 2 are required to pass the developed flows generated by the upstream lots across their property. Risk Analysis (options or alternatives with implications): Not applicable Fiscal Impact (initial and ongoing costs; budget status): Not applicable Recommendation(s) by Board(s) or Commission(s): Not applicable Staff Recommendation(s): Staff recommends approval of Resolution 2007-43, subject to the following stipulation: Grant a 10’ x 10” Public Utility Easement at both of the front corners of the lot, for existing and potential future utility boxes. SUGGESTED MOTION: Move to approve, with stipulation. Page 1 of 4 Attachment(s): Resolution, Exhibit Submitted by: ___________________________________________ Randy Harrel, Town Engineer Date Approved: _________________________________________ Town Manager Date Approved by: ___________________________________________ Tom Ward, Director of Public Works Date Page 2 of 4 Page 3 of 4 RESOLUTION 2007-43 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST IT HAS IN A CERTAIN PUBLIC UTILITY AND DRAINAGE EASEMENTS AT THE SOUTHWESTERLY PROPERTY LINE OF PLAT 111, BLOCK 8, LOT 2, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 150 OF MAPS, PAGE 12 RECORDS OF MARICOPA COUNTY, ARIZONA. WHEREAS, the Mayor and Council of the Town of Fountain Hills (the “Town Council”), as the governing body of real property located in the Town of Fountain Hills (the “Town”), may require the dedication of public streets, sewer, water, drainage, and other utility easements or rights-of-way within any proposed subdivision; and WHEREAS, the Town Council has the authority to accept or reject offers of dedication of private property by easement, deed, subdivision, plat or other lawful means; and WHEREAS, all present utility companies have received notification of the proposed abandonment. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, as follows: SECTION 1. That the certain twenty (20’) foot public utility and drainage easement, located at the southwesterly property line of Plat 111, Block 8, Lot 2, Fountain Hills, as recorded in Book 150 of Maps, Page 12 records of Maricopa County, and as more particularly described in Exhibit A, attached hereto and incorporated herein by reference, are hereby declared to be abandoned by the Town. Certain lots within this subdivision are subject to lot-to-lot drainage runoff. The property owner is required to pass the developed flows generated by the upstream lots across their property. SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the purpose of removing any potential cloud on the title to said property and that the Town in no way attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting there from or existing previous to any action by the Town. PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, August 02, 2007. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: W. J. Nichols, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Timothy G. Pickering, Town Manager Andrew J. McGuire, Town Attorney Page 1 of 1 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date: August 2, 2007 Meeting Type: Regular Agenda Type: Regular Submitting Department: Administration Staff Contact Information: Tim Pickering, Town Manager, 480-816-5107, tpickering@fh.az.gov Strategic Priority: Not applicable Council Goal: Improve business relations REQUEST TO COUNCIL: CONSIDERATION of approving the Professional Services Agreement between the Town of Fountain Hills and the Fountain Hills Chamber of Commerce to provide tourism services. Applicant: Fountain Hills Chamber of Commerce Applicant Contact Information: Frank Ferrara, President and CEO Property Location: N/A Related Ordinance, Policy or Guiding Principle: Staff Summary (background): On January 2, 2007 staff distributed a request for qualifications for a non-profit organization to provide tourism services to the Town of Fountain Hills. One application was received from the Fountain Hills Chamber of Commerce. On April 16, 2007 an interview was held to determine if the proposal would meet the needs of the community and supplemental information was requested. Based on the proposal and supplemental information received, staff is recommending that the Town enter into a three-year contract with the Fountain Hills Chamber of Commerce to provide tourism services for our community. Risk Analysis (options or alternatives with implications): Fiscal Impact (initial and ongoing costs; budget status): $525,000 over three years Recommendation(s) by Board(s) or Commission(s): Staff Recommendation(s): Approve. SUGGESTED MOTION: Move to approve the Professional Services Agreement between the Town of Fountain Hills and the Fountain Hills Chamber of Commerce to provide tourism services. Attachment(s): Professional Services Agreement between the Town of Fountain Hills and the Fountain Hills Chamber of Commerce. Submitted by: ___________________________________________ Name/Title Date Approved: _________________________________________ Town Manager Date REPORT TO FOUNTAIN HILLS TOWN COUNCIL 4th QUARTER PROGRESS ON COUNCIL GOALS FOR FY2006-07 Presented by Timothy G. Pickering, Town Manager August 2, 2007 Page 1 of 14 During a goal-setting retreat in January 2006, the Town Council identified primary goals for the FY2006-07 budget. A second retreat was held with management staff to develop specific implementation plans and identify resources necessary to carry out the goals established by the Council. The following graph depicts progress the staff has made toward achieving all goals. OVERVIEW Page 2 of 14 To identify and inform Fountain Hills residents of the projected long-term revenue gap and decide 2007 ballot initiative. Percent Complete: 100% Objective 1.1 To quantify the first draft (baseline) of the projected gap by June 1, 2006. Description of Activity to Date: The 2025 Financial Plan and Capital Improvement Plan were prepared for submission to the Town Council on June 13, 2006. Objective 1.2 To review projected gap report by June 30, 2006. Description of Activity to Date: The 2025 Financial Plan and Capital Improvement Plan were submitted to the Town Council on June 13, 2006. Objective 1.3 To prepare a communications program for residents by August 1, 2006. Description of Activity to Date: The communications program included four Informed Choices Workshops and nine “Financing the Future” neighborhood coffees, together with information printed in The Compass and a total of 39 articles published in the Fountain Hills Times, Scottsdale Republic and Take 5. Objective 1.4 To deliver communications program between September and November 2006. Description of Activity to Date: Four Informed Choices Workshops on Financing the Future were held during September and October. They indicated a need to explain the dilemma more clearly to ensure that the subject was fully understood. Between October and December of 2006, nine “Financing the Future” neighborhood coffees were held to solicit input as to the participants’ opinions on the financing mechanism(s) desired by Town citizens. The neighborhood coffees were also helpful in informing residents about the financial future of the Town. Pros and cons were listed regarding each option and participants were encouraged to ask questions during the presentations. Objective 1.5 To decide on a ballot initiative by December 2006. Description of Activity to Date: A total of 153 Town citizens participated in the “Financing the Future” neighborhood coffees. The results were as follows: 53% preferred a blended option of utility and property tax; 22% preferred a primary property tax; 11% preferred economic development; 6% preferred a utility tax; 3% preferred an increase in sales tax; 3% preferred to do nothing, delay capital expenditures and save money; and 1% preferred to cut costs and reduce services. However, the Strategic Planning Advisory Commission has recommended a delay in placing a proposed ballot initiative on the Council’s agenda until more research can be done and further steps can be taken to further inform the Town’s citizenry about the issue. Phase II of this goal is part of FY2007-08 Council goals. GOAL 1 Page 3 of 14 Work with local schools to establish and address common issues affecting the Town, schools and community by the end of the 2006-07 school year. Percent Complete: 95% Objective 2.1 To reach consensus between the Town and Fountain Hills Unified School District (FHUSD) regarding common issues affecting the Town, schools and community by June 30, 2006. Description of Activity to Date: The Town Manager and Assistant Town Manager met with the Superintendent and Assistant Superintendent of Fountain Hills Unified School District on March 29, 2006 to agree on common Town FHUSD issues and the proposed next steps to take. The group agreed that there are many programs and activities currently being conducted between FHUSD and the Town that address many of our joint issues. A list of joint activities has been prepared. Kate Zanon and Dr. Hermie met on August 2, 2006 to continue the dialogue between the FHUSD and the Town. We agreed that our two entities are currently involved in a lot of activities together and that we need to bring more publicity to them. As a result, the topic for the first joint meeting of the Town Council and the Board of FHUSD was our current partnerships. FHUSD and the Parks and Recreation Department are in the process of coordinating the master planning of two future school/park sites, one near Fountain Hills High School and the other near McDowell Mountain Elementary School. The Director of Parks and Recreation submitted a draft Intergovernmental Agreement (IGA) to the school district for review by their staff. Comments were received back from the school district and subsequently forwarded to the Town Attorney. The IGA was approved and signed by the School Board at their January 10, 2007 meeting and was approved and signed by Town Council at the February 1, 2007 meeting. The documents asked that the school district commit to developing and maintaining the two sites and the Town commits to hiring a design firm and preparing designs for the two sites at an expense of approximately $50,000. Public meetings on site design will begin April 9, 2007. The Town coordinated with the schools on the event held to celebrate the award for excellence earned by FHUSD. The celebration was held at the Community Center in December. Town has continued to work with schools in creating the Town sidewalk master plan. Installing sidewalks adjacent to schools and on routes to schools is a priority. A plan has been created to have continuous sidewalks from Fountain Hills Middle School to Four Peaks Elementary School. This plan is in the design phase. The Town is assisting with the school’s new commitment to the Junior Achievement program. Between December and March, the Town’s Economic Development Specialist and the Assistant to the Town Manager spent approximately six hours each in the classroom helping students learn concepts related to economics and business. The Town sent six representatives to facilitate six of nine group interviews for the Superintendant position: Councilmember Ed Kehe, Town Manager Tim Pickering, GOAL 2 Page 4 of 14 Assistant to the Town Manager Kate Zanon, Director of Parks and Recreation Mark Mayer, Human Services Administrator Joan McIntosh, and Commissioner Jerry Butler of the Strategic Planning Advisory Commission. The Town representatives assisted each group to formulate interview questions and oversaw consistent delivery of the questions to all candidates. The Town and the schools worked together on a Mayor’s Youth Council (MYC) project this past quarter. The MYC held a very successful used cell phone drive to benefit victims of domestic violence from January through the end of May 2007. With the help of residents, Town employees and family members, the teens collected 78 phones. The MYC exceeded their collection goal of 50 used cell phones by over 50%. The MYC donated the used cell phones to Chrysalis, a Phoenix Women’s and Children’s Domestic Violence Shelter. Chrysalis has the phones cleaned and then distributes them to victims of domestic violence so that they always have an option to call 911. This quarter also saw the completion of the third successful year of the Teen Court program organized in conjunction with the Town Court and the High School. The group was recognized this year by the Maricopa County Board of Supervisors and Maricopa County Superior Court for its outstanding contribution to juvenile justice. Objective 2.2 To form two employee committees, one representing the Town and one representing FHUSD, by August 31, 2006. Description of Activity to Date: This task was completed on August 2. A fourteen member joint committee was formed. Committee members from the Town include: Kate Zanon, Assistant to the Town Manager Judge Ted Armbruster, Municipal Court Joan McIntosh, Human Resources Administrator Bryan Hughes, Supervisor of Recreation Tom Ward, Director of Public Works Captain John Kleinheinz, Maricopa County Sheriff’s Office Chief Scott LaGreca, Fountain Hills Rural/Metro Fire Department. Committee members from FHUSD include: Dr. Marian Hermie, Superintendent Tim Leedy, Assistant Superintendent, Business and Finance Tom Lawrence, Executive Director for Curriculum and Instruction Patrick Sweeney, High School Principal Tom Brennan, Middle School Principal Becky Romans, Four Peaks Principal Joanne Meehan, McDowell Mountain Principal Objective 2.3 To establish operating ground rules and current and potential common services by September 30, 2006. Description of Activity to Date: The list of current joint activities and programs has been completed. The list will be annually monitored and assessed for new service opportunities. Page 5 of 14 Objective 2.4 To develop measurable action plans for new services – including measures of effectiveness against the goal – by December 31, 2006. Description of Activity to Date: This is an ongoing objective. At the August meeting, several existing services were identified. During the past quarter, action planning took place on park development and sidewalks to schools. Conversations have also begun on having the elementary schools support the Low Water Landscape Campaign through classroom activities and distribution of education materials. Objective 2.5 To facilitate three joint meetings between the Town Council and FHUSD Board by June 1, 2007, to finalize the list of common services (September), ratify action plans (January), and assess progress against the goal (May). Description of Activity to Date: The first of the three joint meetings was held on August 30, 2006. Mayor and Council, the Fountain Hills Unified School District Board and Senior Town and School Administration staff met in a second joint meeting on Wednesday, March 7. The two groups further discussed the joint parks planning project, referendum planning, the Superintendant search, and capital improvement planning. The third joint meeting will be hosted by FHUSD. The date is to be determined. The School District has been in contact with the Town to schedule the third joint meeting. The meeting is planned for August 2007. In July 2007, introductory meetings were held between the new Superintendent and the Mayor and Town Manager. Page 6 of 14 To promote the use of low-water landscaping in new Fountain Hills developments. Percent Complete: 100% Objective 3.1 To inform developers of all new developments about low-water landscaping alternatives, by May 30, 2006. Description of Activity to Date: On December 21, 2006 the Town contracted with Image Weavers, LLC to provide a public relations and education campaign for the new low-water landscaping ordinance changes. Since late December, tips on low-water landscaping have been added to Channel 11 programming, information on low-water landscaping has been added to the Town web site, articles on replacing frost damaged plants with low-water landscaping, a photo contest for low-water landscaping, and demonstrations on low-water landscaping have appeared in the Fountain Hills Times. Three articles related to low-water landscaping have been created for publication in the Compass and an article on xeriscaping has appeared in “Let’s Go” magazine. Demonstrations supporting low-water landscaping have taken place at Verde Valley Nursery. One of the demonstrations was taped and is being shown on Channel 11. Verde Valley Nursery has also color coded their low-water use plants. A brochure on low-water landscaping has been distributed to the Chamber Visitor Center, the Library Book Store, various schools, Verde Valley Nursery, River of Time Museum the Photo Club, the Noon Kiwanis and, of course, Town Hall. The Town joined the “Water - Use It Wisely” organization in April. Various public information materials that relate to low- water landscaping have been obtained from “Water - Use It Wisely.” Final arrangements are being made to implement a program to place an informational postcard in grocery bags at a local grocery store. Low-water landscaping tips for Spring and Summer have been developed for the Town website and are broadcast on Channel 11. Chaparral City Water Company has agreed to include a statement supporting water conservation with a future monthly water bill distribution. Demonstration gardens are being proposed for selected Town-owed properties. Feedback staff has received indicates that residents are enthusiastically supporting our efforts. Objective 3.2 To adopt low-water landscape regulations for all new, nonresidential developments by May 30, 2006. Description of Activity to Date: On May 25, 2006, the Planning and Zoning Commission initiated an amendment to the Zoning and Subdivision Ordinances to provide for a new low-water plant list and regulations regarding irrigation. On June 8, 2006, the Planning and Zoning Commission held a hearing on the proposed amendments and recommended approval to the Town Council. The Town Council held a public hearing on the amendments and acted to return the proposal to the Planning and Zoning Commission on August 3, 2006. The Town Council directed that the proposal be amended to include single-family homes. On September 12, 2006, the Town Council held a Work Study session where they reviewed and offered comment on staff proposals related to including single-family homes in the ordinance. The Planning and Zoning Commission recommended approval of revised low-water landscaping regulations that address single-family homes on August 3, 2006. The Town Council held a public hearing on the proposed amendments to the Zoning and Subdivision GOAL 3 Page 7 of 14 Ordinances and approved them with minor changes on December 7, 2006. At this same meeting, the Town Council also approved 0.5 FTE and a fee to support this new program. Although approved, this position was not filled as existing staff were able to take on these additional duties. Page 8 of 14 To strictly enforce the General Plan and Town ordinances. Percent Complete: 100% Objective 4.1 To increase variance filing fees significantly by May 1, 2006. Description of Activity to Date: The Town Council approved an increased fee for filing a Variance application on June 15, 2006. The fee increased from $450 plus mailing costs to $2000 plus $300 for each additional variance on an application plus notification costs. Objective 4.2 To eliminate use of special use permits in lieu of variances for height and other categories of exceptions, by March 31, 2006. Description of Activity to Date: Staff requested a Work Study session on this subject with the Town Council in May of 2006. Unfortunately, due to the full Work Study schedule, a discussion of this item was delayed to October 10, 2006. At the Work Study session, the Council directed staff to proceed with the ordinance revisions related to the elimination of certain special use permits. On November 30, 2006, the Planning and Zoning Commission recommended approval of all of the proposed changes to the Zoning Ordinance. Following a public hearing on December 21, 2006, the Town Council adopted the changes to the regulations. Objective 4.3 To inventory vacant land to project population for use in land use and infrastructure decisions, by September 2006. Description of Activity to Date: The vacant land has been inventoried. Beginning with staff reports prepared for the Planning and Zoning Commission meeting on November 9, 2006, staff has been including information for residential projects regarding the existing population of the Town and the expected increase in population due to the completion and occupancy of the projects under review. The vacant land inventory has been included in a report entitled, “Town of Fountain Hills Land Use Analysis and Statistical Report.” This very colorful, 95-page report may be downloaded from the Town website. Hard copies are also available at Town Hall. The report will be updated annually. GOAL 4 Page 9 of 14 Create commercial architecture review board to regulate architectural physical appearance for commercial properties. Percent Complete: 100% Objective 5.1 To obtain a legal opinion by March 17, 2006. Description of Activity to Date: Staff received a legal opinion dated March 22, 2006 from the Town Attorney regarding architectural or design guidelines/requirements. The opinion indicates that other cities and towns in Arizona have successfully adopted this type of regulation. Objective 5.2 To name a Planning & Zoning subcommittee to identify guidelines, by April 2006. Description of Activity to Date: On April 22, 2006 the Chairman of the Planning and Zoning Commission, Dennis Brown, named a committee to develop the proposed regulations. The committee met five times beginning in May. They finished their work on July 5, 2006. Objective 5.3 To complete research of five existing ordinances and criteria by July 2006. Description of Activity to Date: Research was completed by April 27, 2006. Staff reviewed ordinances from Sedona, Gilbert, Glendale, Tempe (all Arizona communities) and Brookline, Massachusetts. Objective 5.4 To draft standards and guidelines and an ordinance by August 2006. Description of Activity to Date: Staff completed its draft of a proposed regulation on August 3, 2006 and referred the document to the Town Attorney for review. The Attorney’s review was completed on September 14, 2006. Objective 5.5 To present to the Planning & Zoning Commission and complete public hearings by October 2006. Description of Activity to Date: On September 28, 2006, the Planning and Zoning Commission unanimously approved initiating this amendment to the Zoning Ordinance. On October 26, 2006, the Planning and Zoning Commission recommended approval of the Architectural Design Review Guidelines. Objective 5.6 To facilitate Town Council adoption of the ordinance in the first Council meeting of November 2006. Description of Activity to Date: On December 7, 2006, the Town Council adopted this ordinance. GOAL 5 Page 10 of 14 Annex the State Trust Land into Fountain Hills. Percent Complete: 100% Objective 6.1 To conduct public hearings by May 4, 2006, and accept public input. Description of Activity to Date: On April 13, 2006 the Planning and Zoning Commission held public hearings on the General Plan Amendment and the rezoning proposal for the State Trust Land. The Town Council held a public hearing on the issue of the annexation of the State Trust Land on April 20, 2006. The Town Council also held public hearings on the General Plan Amendment and rezoning before taking action on May 4, 2006. Objective 6.2 To adopt rezoning and General Plan Amendment by Council by May 4, 2006. Description of Activity to Date: On May 4, 2006, the Town Council unanimously approved the General Plan Amendment and rezoning of the State Trust Land. At this meeting, the Town Council also approved the pre-annexation development agreement and annexation of the property. Objective 6.3 To prepare a packet of all relevant information for prospective bidders by May 4, 2006 (pre-emptive cooperation). Description of Activity to Date: Town staff prepared two different packets of information that were provided to potential bidders: (1) an electronic package of detailed maps and plans that a potential bidder could use to analyze and prepare plans for the property; and (2) a package of maps and documents that included information on the General Plan Amendment, rezoning and pre-annexation development agreement. Objective 6.4 To oversee planning of State Trust Land through December 31, 2006, and beyond. Description of Activity to Date: On March 15, 2007 the State Trust Land was sold at auction to The Ellman Companies for a price of $110.1M. After meeting with the new owner, staff will evaluate their development plans and our regulations and explore any mutually beneficial modifications. Objective 6.5 To develop a positive relationship with the successful bidder by December 31, 2006, and beyond. Description of Activity to Date: After the auction on March 15, Councilmembers and staff met with key members of the Ellman Companies’ development team. This was followed by a meeting attended by the Town Manager, Town staff and representatives of the Ellman Companies on May 27, 2007. Topics of discussion included how information could be shared and how we could cooperate to our mutual benefit as we move forward on the development of this land. GOAL 6 Page 11 of 14 To create a plan for pedestrian safety in Fountain Hills. Percent Complete: 82% Objective 7.1 To identify and prioritize all gaps in existing sidewalk systems by June 2006. Description of Activity to Date: Activity completed in June 2007. All current sidewalks locations and gaps within the Town have been identified. Objective 7.2 To publish a Town-wide sidewalk improvement plan map by August 2006. Description of Activity to Date: Map completed and a long-range projected plan for the construction of these sidewalks is nearing completion. The map identifies the current sidewalk locations and locations of proposed sidewalks. Staff will be meeting with the Town Manager to finalize the long-range plan previous to the August 2007 Council workshop. Objective 7.3 To identify and prioritize all gaps in existing intersections by February 2007. Description of Activity to Date: Activity underway. Several intersections have been identified for their evaluation of pedestrian safety. Data has been collected and four intersections have been ranked accordingly. This coincides with proposed traffic signal demand and growth. Much of Objective 7.2 will also center around how we accomplish this task. The two objectives need to be considered as one when proposing future sidewalks. Objective 7.4 To publish a Town-wide intersection improvement plan map by April 2007. Description of Activity to Date: Activity underway and progress on this goal will continue into the next fiscal year. A Town of Fountain Hills projected traffic signal design was included in the FY 2006-07 budget. Staff has selected a Traffic Engineering consultant for this design. This is a small part of a Town-wide intersection study. A consultant will need to be hired to perform this objective. Staff has looked at writing a Scope of Services to review intersections along our minor arterials, such as Saguaro, Palisades and Fountain Hills Boulevards. Staff has prepared a projected traffic signals map. This will be reviewed with the Town Manager prior to the Council presentation. GOAL 7 Page 12 of 14 To improve the business community and the Town. Percent Complete: 85% Objective 8.1 To designate and define the Economic Development Specialist as an ombudsman to the business community by March 15, 2006. Description of Activity to Date: A policy has been established to ensure that Economic Development has as much information about commercial projects as possible and to help staff recognize the Economic Development as an ombudsman to the business community. Overall, the policy directs staff members to include the Economic Development in meetings concerning commercial development whenever possible. The policy ensures that the EDS will: (1) Act as a liaison between the businesses community and the Town; (2) Serve as a business advocate; (3) Help reduce unnecessary delays in applications, plan reviews and procedures; (4) Improve customer service; and (5) Foster investment in the community. Beginning in April 2007, Economic Development began attending the weekly planning and engineering project review meetings. Economic Development regularly attends the monthly Chamber breakfasts and the Town was a breakfast spotlight presenter in August 2007. Economic Development also attends Chamber Ribbon Cutting events. In the last quarter of the year the Town also produced the first Economic Development Report. The report discussed new business activity from January through June, introduced the Town, and provided economic development facts and figures. This report will continue to be made available on a quarterly basis. Objective 8.2 To survey a random sample of business owners and permittees annually, starting July 1, 2006, to measure business friendliness. Description of Activity to Date: Beginning March 15, 2007 the Town began a customer service survey. The survey is distributed to a variety of people who receive a Town service including people who receive a building permit. The overall Town rating for services rendered for April and May was 96% of customers were either satisfied or very satisfied. Objective 8.3 To implement a B3 Program to retain businesses, using volunteer trainers, by July 1, 2006. Description of Activity to Date: In March 2007 the Town contracted with APS to use their B3 Business Retention Program. At this time we are in the planning and training phase. Business interviews began in July 2007. Objective 8.4 To promote special events supporting the community’s small-town atmosphere in business venues, by July 31, 2006. GOAL 8 Page 13 of 14 Description of Activity to Date: On October 26, 2006 the Town hosted an Avenue of the Fountains ribbon cutting ceremony for both residents and the business community. The event included the first Town photo documenting the face of Fountain Hills in 2006. On March 30, 2007 the Town hosted the first Business Appreciation Event. The purpose of these events are to bring Town employees, elected officials and local business owners/managers together in a small group social setting to learn about business needs and to thank the businesses for locating in Fountain Hills. These meeting will continue biannually in the next fiscal year. The Town has held a seat at the table in the Chamber of Commerce Business Vitality Plan through the planning phase and continues to be involved in implementation. The Chamber Business Vitality Plan was presented to Town Council at the end of 2006. The current implementation focus is on bringing day visitors to the region for activities in three groups: Downtown/Fountain Park events, golf and recreation activities and events. Objective 8.5 To create an interactive web page to address business community concerns by March 30, 2007. Description of Activity to Date: The Information Technology department is continually working to keep the Town website current and user-friendly. The Town has an Economic Development page that provides a Town profile as well as demographic and community information. This page will continue to evolve and be updated. Objective 8.6 To reduce “red tape” in applications, plan reviews and procedures by June 1, 2007. Description of Activity to Date: The Economic Development has worked more closely with Planning and Zoning staff to help the assigned case managers gather information about commercial projects that have not had recent activity. Economic Development’s follow-up with applicants gives Planning staff a status report on the project and gives applicants the opportunity to seek assistance with the process if necessary. Economic Development has also been working as an intermediary between planning, engineering, building and the development team to sort out design concerns. Through information gathering and orchestrating meetings this process has found resolution on topics of concern. Page 14 of 14 Staff has worked diligently to accomplish the Council’s goals for fiscal year 2006-07 and has attained substantive completion of each of the goals. E:\My Documents\Word\Council\Reports to Council\Goals 2006-07\4th Quarter Report on Goals 080207.doc SUMMARY