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Home My WebLink About10-04-07 packetPage z:\council packets\2007\r10-4-07\agenda 10-04-07 .doc 9/28/2007 11:34 AM NOTICE OF THE EXECUTIVE AND REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:00 P.M. to 6:30 P.M. - EXECUTIVE SESSION (Executive Session will be held in 2nd floor Fountain Conference Room) 6:30 P.M. - REGULAR SESSION WHEN: THURSDAY OCTOBER 4, 2007 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 EAST AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. If there is a Public Hearing, please submit the speaker card for that issue prior to the beginning of the Public Hearing and the Consideration of said issue. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Council Members. Speakers’ statements should not be repetitive. In order to conduct an orderly business meeting, the Presiding Officer shall keep control of the meeting and shall require the speakers and audience to refrain from abusive or profane remarks, disruptive outbursts, applause, protests or other conduct that disrupts or interferes with the orderly conduct of the business of the meeting. Personal attacks on Council members, Town staff or members of the public are not allowed. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. Mayor Wally Nichols Councilmember Mike Archambault Councilmember Henry Leger Councilmember Ginny Dickey Vice Mayor Keith McMahan Councilmember Ed Kehe Councilmember Jay Schlum Page z:\council packets\2007\r10-4-07\agenda 10-04-07 .doc 9/28/2007 11:34 AM  CALL TO ORDER –Mayor Nichols ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: (i) Pursuant to §38-431.03(A)(1), for discussion or employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee may demand that the discussion or consideration occur at a public meeting. The public body shall provide the officer, appointee or employee with written notice of the executive session as is appropriate but not less than twenty-four hours for the officer, appointee or employee to determine whether the discussion or consideration should occur at a public meeting. (Specifically for the purpose of reviewing an application received for consideration for one of the vacancies on the McDowell Mountain Preservation Commission) and (ii) Pursuant to §38-431.03(A)(4), for discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation. (Specifically, a) a possible update regarding negotiations for a potential downtown development contract and b) threatened legal action regarding cut waiver.) 1.) RETURN TO REGULAR SESSION  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Nichols  INVOCATION – Pastor Tony Pierce, First Baptist Church  ROLL CALL – Mayor Nichols  MAYOR’S REPORT i) The transfer of the eight-month rotating Vice Mayor position to Councilmember Dickey.  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) Department Division Informational Overview of Services Provided – Planning and Zoning Director Richard Turner. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA 1. CONSIDERATION of approving the Town Council MEETING MINUTES of September 19 and 20, 2007. 2. CONSIDERATION of approving United Concordia as the DENTAL INSURANCE CARRIER for the Town of Fountain Hills employees in 2007-08 in the amount of $42,089.64. 3. CONSIDERATION of approving a PURCHASE AGREEMENT with Norwood Equipment, through an existing City of Tempe contract, for an Elgin Broom Bear PM-10 street sweeper in the amount of $185,953.62. Page z:\council packets\2007\r10-4-07\agenda 10-04-07 .doc 9/28/2007 11:34 AM REGULAR AGENDA 4. CONSIDERATION of accepting a Heritage Fund Grant from Arizona State Parks in the amount of $774,920 for improvements to Desert Vista Park. 5. SUMMARY of COUNCIL REQUESTS by Town Manager. 6. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A) NONE. 7. ADJOURNMENT. DATED this 28th day of September 2007. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. MISSION The Planning and Zoning Department is dedicated to enhancing the quality of life in the Town of Fountain Hills through innovative, proven planning techniques and providing excellent customer service in a professional and timely manner 1 Planning & Zoning Department Executive Assistant Director Building Safety Chief Building Official •Inspection (3) •Plan Review (2) •Permits (2) Mapping & Graphics •GIS/CAD (2) Planning •Senior Planner •Planner (2) Code Enforcement •Sr. Code Enforcement Officer •Code Enforcement Officer (2) 2 Our Customers Public –Residents/property owners Applicants/developers Town Council P&Z Commission and Board of Adjustment Town staff Future residents 3 Applications We Process Subdivision -Preliminary Plat -Final Plat -Condominium Plat Rezoning Special Use Temporary Use General Plan Amendments Concept Plan Cut/Fill Waiver Variance Appeal of Interpretation 4 RESULTS 5 Zoning Ordinance Amendments To Implement the General Plan, Strategic Plan, Town Council Goals To Correct or Clarify Policy To Address new Trends in Land Use Development 6 Application Processing Plan Review -Ordinance requirements -Input from other departments and organizations -Planning principals & common sense Notice -Legal ad, letter to neighbors, property posting -Public participation 7 Other Activity Grant Application General Plan Update State Trust Land Environmental Policy Land Use Analysis & Statistical Report Business License Review 8 Page 1 of 2 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date: October 4, 2007 Meeting Type: Regular Agenda Type: Consent Submitting Department: Administration Staff Contact Information: Bevelyn J Bender, 480-816-5115, bbender@fh.az.gov Strategic Priority: Not applicable Council Goal: Not applicable REQUEST TO COUNCIL: CONSIDERATION of approving the Town Council meeting MINUTES of September 19 and 20, 2007. Applicant: N/A Applicant Contact Information: N/A Property Location: N/A Related Ordinance, Policy or Guiding Principle: A.R.S. §38-431.01 Staff Summary (background): The intent of approving previous meeting minutes is to ensure an accurate account of the discussion and action that took place at that meeting for archival purposes. Approved minutes are placed on the Town’s website in compliance with state law. Risk Analysis (options or alternatives with implications): N/A Fiscal Impact (initial and ongoing costs; budget status): N/A Recommendation(s) by Board(s) or Commission(s): N/A Staff Recommendation(s): Approve SUGGESTED MOTION: Move to approve the consent agenda. Attachment(s): None Submitted by: __________________________________________ Approved: _________________________________________ Town Manager Date Bevelyn J. Bender/Town Clerk 9/27/07 Page 1 of 2 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date: 10/4/07 Meeting Type: Regular Agenda Type: Consent Submitting Department: Administration Staff Contact Information: Joan McIntosh, Human Resources Strategic Priority: Not applicable Council Goal: Not applicable REQUEST TO COUNCIL: Consideration of approving United Concordia as the dental insurance carrier for the Town of Fountain Hills employees in 2007-08 in the amount of $42,089.64. Applicant: Applicant Contact Information: Property Location: Related Ordinance, Policy or Guiding Principle: Staff Summary (background): Ameritas is the current dental insurance carrier for the Town of Fountain Hills employees. Their renewal for the same plan in 2007-08 was quoted at a 21% increase . Consequently, our insurance broker received quotes from six major dental insurance carriers in Arizona. Three carriers provided quotes that were less than those from Ameritas. It is our recommendation that the Town switch to United Concordia for dental insurance in 2007-08. They are able to provide the same benefit with only a 5.99% increase from our current premium with Ameritas, and they are giving us a two-year rate guarantee, which most insurance companies refuse to do. This will eliminate the need to go out to bid again next year. Risk Analysis (options or alternatives with implications): Fiscal Impact (initial and ongoing costs; budget status): Town's total annual cost of $33,424.32, which represents an annual increase of $1,888.20 from the Town's current cost of $31,536.12. Recommendation(s) by Board(s) or Commission(s): Staff Recommendation(s): Approval SUGGESTED MOTION: Move to approve. Attachment(s): Submitted by: ___________________________________________ Name/Title Date Approved: _________________________________________ Town Manager Date Approved by: ___________________________________________ Department Director Date Page 1 of 2 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date: October 4, 2007 Meeting Type: Regular Agenda Type: Regular Submitting Department: Public Works Staff Contact Information: Mark C. Mayer, Parks and Recreation Director, mmayer@fh.az.gov 480-816-5190 Strategic Priority: Not applicable Council Goal: Not applicable REQUEST TO COUNCIL: Consideration of accepting a Heritage Fund Grant from Arizona State Parks in the amount of $774,920 for improvements to Desert Vista Park. Applicant: N/A Applicant Contact Information: N/A Property Location: Desert Vista Park Related Ordinance, Policy or Guiding Principle: Staff Summary (background): Staff received authorization to apply for the grant from the Town Council at the March 15, 2007 meeting. The grant being sought from the Heritage Fund, which is administered by Arizona State Parks, is for the continued improvement of Desert Vista Park, which includes additional upgrades to the off-leash facility (dog park), lighting of athletic fields on the parks upper portion, a new playground area, construction of a restroom, concession and maintenance building, adding sidewalks, picnic ramadas and making improvements to the adjacent alley and streets for parking. These continued improvements are consistent with the previously revised and updated Master Plan for Desert Vista Park. Staff received notice just recently from Arizona State Parks that the Town had been awarded the full amount of the grant of $774,920. This was the largest grant that was awarded this year. Risk Analysis (options or alternatives with implications): None Fiscal Impact (initial and ongoing costs; budget status): Recommendation(s) by Board(s) or Commission(s): Staff Recommendation(s): Staff is recommending acceptance of the Heritage Fund grant in the amount of $774,920. SUGGESTED MOTION: Move to accept a Heritage Fund grant from Arizona State Parks in the amount of $774,920 for continued improvements to Desert Vista Park. Attachment: Desert Vista Park Master Plan Submitted by: ________________________________________ Name/Title Date Approved: ________________________________________ Department Director Date Approved by: ___________________________________________ Town Manager Date