HomeMy WebLinkAbout06_05_08 Packet
NOTICE OF SPECIAL SESSION OF THE
EAGLE MOUNTAIN COMMUNITY
FACILITIES DISTRICT BOARD (EMCFD)
WHEN: THURSDAY, JUNE 5, 2008
TIME: 6:15 P.M.
WHERE: TOWN OF FOUNTAIN HILLS - COUNCIL CHAMBERS
16705 EAST AVENUE OF THE FOUNTAINS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the Directors of the District Board of the Eagle Mountain
Community Facilities District and to the general .public that the District Board of the Eagle Mountain Community Facilities
District will hold a Special Session open to the public, which will begin immediately prior to the June 5, 2008, Cottonwood
Maintenance District Special Session and the Fountain Hills Town Council Special and Regular Sessions.
AGENDA
CALL TO ORDER AND ROLL CALL. – District Board Chairman Jay Schlum
CALL TO THE PUBLIC.
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda.
Any such comment (i) must be within the jurisdiction of the Directors is subject to reasonable time, place and manner
restrictions. The Directors will not discuss or take legal action on matters raised during “Call to the Public” unless the
matters are properly noticed for discussion and legal action. At the conclusion of the “Call to the Public”, individual
Directors may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future
agenda.
1. CONSIDERATION of approving the Eagle Mountain Community Facilities District Board
meeting MINUTES of May 15, 2008.
2. PUBLIC HEARING regarding RESOLUTION EMCFD 2008-02, approving the estimates of
expenses, tax levies, and the Tentative Budget as the FINAL BUDGET of the District for the
Fiscal Year beginning July 1, 2008, and ending June 30, 2009.
3. CONSIDERATION of RESOLUTION EMCFD 2008-02, approving the estimates of
expenses, tax levies, and the Tentative Budget as the FINAL BUDGET of the District for the
Fiscal Year beginning July 1, 2008, and ending June 30, 2009.
4. ADJOURNMENT.
DATED this 30th day of May 2008.
Bevelyn J. Bender, District Clerk
The Eagle Mountain Community Facilities District, in cooperation with the Town of Fountain Hills endeavors to make all public
meetings accessible to persons with disabilities. Please call 480-816-5100 voice or 1-800-367-8939 (TDD) 48 hours prior to the
meeting to request a reasonable accommodation to participate in this meeting. Supporting documentation and staff reports furnished
with this agenda are available for review in the Clerk’s office and on the Town’s website [www.fh.az.gov].
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RESOLUTION EMCFD NO. 2008-02
RESOLUTION OF THE CHAIRMAN AND BOARD OF THE EAGLE
MOUNTAIN COMMUNITY FACILITIES DISTRICT, APPROVING THE
FINAL BUDGET OF THE DISTRICT FOR THE FISCAL YEAR BEGINNING
JULY 1, 2008 AND ENDING JUNE 30, 2009.
BE IT RESOLVED by the Chairman and Board of the Eagle Mountain Community
Facilities District (Town of Fountain Hills), Arizona, as follows:
SECTION 1. That the statements and schedules attached hereto as Exhibit A and
incorporated herein by this reference are hereby approved for the purpose as hereinafter set forth
as the final budget for the Eagle Mountain Community Facilities District (the “District”) for the
fiscal year 2008-09. The statements and estimates of the operation and maintenance expenses of
the District, which are to be paid from ad valorem taxes collected in the District, are hereby filed
with the District Clerk.
PASSED AND ADOPTED by the Chairman and Board of the Eagle Mountain
Community Facilities District, Maricopa County, Arizona, on June 5, 2008.
Jay T. Schlum, District Chairman
ATTEST:
Bevelyn J. Bender, District Clerk
APPROVED AS TO FORM:
Andrew J. McGuire, District Counsel
871002.1
EXHIBIT A
TO
RESOLUTION EMCFD NO. 2008-02
[Final Budget]
See following pages.
871002.1
FY 2005-2006 FY 2006-2007 FY 2007-2008 FY 2007-2008 FY 2008-2009
Actual Actual Budget Est Actual Proposed
REVENUE:
Property Tax Revenue $366,683 $194,274 $350,000 $340,000 $375,000
Town of Fountain Hills Reimbursement $50,000 $0 $0 $0 $0
Investment Earnings $20,671 $9,183 $10,000 $4,000 $4,000
TOTAL REVENUES $437,354 $203,457 $360,000 $344,000 $379,000
EXPENDITURES:
Debt Service $577,145 $331,659 $350,235 $350,235 $368,760
Administrative Fees $6,600 $6,600 $6,600 $6,600 $6,600
Trustee Fees $5,000 $1,000 $1,000 $1,000 $1,000
TOTAL EXPENDITURES $588,745 $339,259 $357,835 $357,835 $376,360
EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES ($151,391)($135,802)$2,165 ($13,835)$2,640
Fund Balance Beginning of Year $306,100 $154,709 $18,907 $21,072 $7,237
Ending Fund Balance $154,709 $18,907 $21,072 $7,237 $9,877
EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT
Annual Statement of Estimates of Expenses
871002.1
NOTICE OF SPECIAL SESSION OF
THE COTTONWOOD
MAINTENANCE DISTRICT BOARD [CMD]
WHEN: THURSDAY, JUNE 5, 2008
TIME: Convenes immediately following the adjournment of the EAGLE
MOUNTAIN COMMUNITY FACILITIES DISTRICT BOARD
SPECIAL SESSION and prior to convening the FOUNTAIN HILLS
TOWN COUNCIL SPECIAL SESSION
WHERE: TOWN OF FOUNTAIN HILLS - COUNCIL CHAMBERS
16705 EAST AVENUE OF THE FOUNTAINS
Pursuant to A.R.S. §38-431.02, notice is hereby given to the Directors of the District Board of the Cottonwood Maintenance
District and to the general .public that the District Board of the Cottonwood Maintenance District will hold a Special Session
open to the public, which will begin immediately after the June 5, 2008, Eagle Mountain Facilities District Board Special
Session and prior to the Fountain Hills Town Council Special and Regular Sessions.
AGENDA
CALL TO ORDER AND ROLL CALL. – District Board Chairman Jay Schlum
CALL TO THE PUBLIC.
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda.
Any such comment (i) must be within the jurisdiction of the Directors is subject to reasonable time, place and manner
restrictions. The Directors will not discuss or take legal action on matters raised during “Call to the Public” unless the
matters are properly noticed for discussion and legal action. At the conclusion of the “Call to the Public”, individual
Directors may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future
agenda.
1. CONSIDERATION of approving the Cottonwood Maintenance District Board MEETING
MINUTES of May 15, 2008.
2. PUBLIC HEARING regarding RESOLUTION CMD 2008-02, approving the estimates of
expenses and assessments and the Tentative Budget as the Final Budget of the District for the
Fiscal Year beginning July 1, 2008, and ending June 30, 2009.
3. CONSIDERATION of RESOLUTION CMD 2008-02, approving the estimates of expenses
and assessments and the Tentative Budget as the Final Budget of the District for the Fiscal
Year beginning July 1, 2008, and ending June 30, 2009.
4. ADJOURNMENT.
DATED this 30th day of May 2008:
Bevelyn J. Bender, District Clerk
The Cottonwood Maintenance District, in cooperation with the Town of Fountain Hills endeavors to make all public meetings
accessible to persons with disabilities. Please call 480-816-5100 voice or 1-800-367-8939 (TDD) 48 hours prior to the meeting to
request a reasonable accommodation to participate in this meeting. Supporting documentation and staff reports furnished with this
agenda are available for review in the Clerk’s office and on the Town’s website [www.fh.az.gov].
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NOTICE OF SPECIAL,
REGULAR, AND EXECUTIVE SESSIONS
OF THE FOUNTAIN HILLS TOWN COUNCIL OF THE FOUNTAIN HILLS TOWN COUNCIL
TIME: The FOUNTAIN HILLS TOWN COUNCIL SPECIAL SESSION will
convene following the adjournment of the Cottonwood Maintenance District
Board Special Session and will be immediately followed by the FOUNTAIN
HILLS TOWN COUNCIL REGULAR SESSION and EXECUTIVE
SESSION. (The Executive Session will convene in the 2nd floor Fountain Conference Room
following the adjournment of the Regular Session)
TIME: The FOUNTAIN HILLS TOWN COUNCIL SPECIAL SESSION will
convene following the adjournment of the Cottonwood Maintenance District
Board Special Session and will be immediately followed by the FOUNTAIN
HILLS TOWN COUNCIL REGULAR SESSION and EXECUTIVE
SESSION. (The Executive Session will convene in the 2nd floor Fountain Conference Room
following the adjournment of the Regular Session)
WHEN: THURSDAY, JUNE 5, 2008 WHEN: THURSDAY, JUNE 5, 2008
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
PROCEDURE FOR ADDRESSING THE COUNCIL PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the
Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in
the Council Chamber Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk
or the Mayor. At that time, speakers should stand and approach the podium. Speakers are
asked to state their name prior to commenting and to direct their comments to the Presiding
Officer and not to individual Councilmembers. Speakers’ statements should not be
repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to
have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a
portion of their time for a later time or (ii) transfer any portion of their time to another
speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during
the Public Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time
limits may be waived by (i) discretion of the Town Manager upon request by the speaker not
less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the
Mayor either prior to or during a Meeting. Please be respectful when making your
comments. If you do not comply with these rules, you will be asked to leave.
Mayor Jay Schlum
Councilmember Mike Archambault Councilmember Cassie Hansen
Councilmember Dennis Contino Vice Mayor Henry Leger
Councilmember Ginny Dickey Councilmember Keith McMahan
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• CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Jay Schlum
• INVOCATION – Pastor David Iverson, Fountain Hills Christian Center
• ROLL CALL – Mayor Jay Schlum
• MAYOR’S REPORT –
(i) None
• SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
(i) Rotation of the Vice Mayor position to Councilmember Leger. Pursuant to Section
2-2-2 of the Fountain Hills Town Code, each member of the Council, except the
Mayor, shall serve an eight-month term as Vice Mayor.
SPECIAL SESSION AGENDA
1. PUBLIC HEARING regarding the estimates of expenses and tax levies and adopting the Tentative Budget as the FINAL BUDGET for the 2008-09 Fiscal Year budget for the Town of Fountain Hills.
2. CONSIDERATION of RESOLUTION 2008-20, adopting the Tentative Budget as the FINAL BUDGET for the 2008-09 Fiscal Year budget for the Town of Fountain Hills.
3. ADJOURN the Special Session and convene the Regular Session.
• CALL THE REGULAR SESSION TO ORDER – Mayor Jay Schlum
• ROLL CALL – Mayor Jay Schlum
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed
on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is
subject to reasonable time, place, and manner restrictions. The Council will not discuss or take
legal action on matters raised during “Call to the Public” unless the matters are properly noticed for
discussion and legal action. At the conclusion of the call to the public, individual Councilmembers
may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on
a future Council agenda.
REGULAR SESSION - Consent Agenda
1.) CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from May
15, 2008.
2.) CONSIDERATION of approving the CANCELLATION of the Fountain Hills’ Town
Council meetings scheduled for July 3 and 17, 2008.
3.) CONSIDERATION of approving the renewal of the annual landscape contract with
MARIPOSA HORTICULTURAL ENTERPRISES, INC. in the amount of $311,097.14.
4.) CONSIDERATION of RESOLUTION 2008-30, abandoning whatever right, title, or
interest the Town has in the certain public utility and drainage easements located at the
westerly and southerly property lines of Plat 212, Block 1, Lot 3 (15020 N. Bristol Bay) as
recorded in Book 141 of Maps, page 17, Records of Maricopa County, Arizona. EA 08-05
(Gibison)
5.) CONSIDERATION of RESOLUTION 2008-28, approving a sidewalk and traffic signal
easement acceptance from Meridian Bank.
6.) CONSIDERATION of RESOLUTION 2008-27, approving an Intergovernmental
Agreement between the Town of Fountain Hills and the Arizona Department of
Transportation (ADOT) to allow them to perform the Town’s required bridge inspections.
7.) CONSIDERATION of accepting a SCULPTURE (“Teddy Roosevelt; the
Conservationist”) for public display as recommended by the Fountain Hills Cultural and
Civic Association and the Fountain Hills Public Art Committee.
8.) CONSIDERATION of approving the Home Delivered Meals CONTRACT with Fountain
View Village for fiscal year 2008-09.
REGULAR SESSION - Action Agenda
9.) CONSIDERATION of an AMENDMENT to the Construction Manager at Risk Agreement
with Valley Rain Construction Corp. establishing the second of two (2) Guaranteed
Maximum Prices (GMP) in the amount of $906,097.12 for the construction of Desert Vista
Neighborhood Park Improvements.
10.) COUNCIL DISCUSSION/DIRECTION to the Interim Town Manager.
Items listed below are related only to the propriety of (i) placing such items on a future
agenda for action or (ii) directing staff to conduct further research and report back to the
Council:
A. NONE
11.) SUMMARY of COUNCIL REQUESTS by the Interim Town Manager.
12.) ADJOURN the Regular Session and convene the Executive Session.
• CALL THE EXECUTIVE SESSION TO ORDER – Mayor Jay Schlum
• ROLL CALL – Mayor Jay Schlum
EXECUTIVE SESSION - Agenda
1.) Pursuant to §38-431.03(A)(1), for discussion or consideration of employment, assignment,
appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a
public officer, appointee or employee of any public body, except that, with the exception of
salary discussions, an officer, appointee or employee with written notice of the executive
session as is appropriate but not less than twenty-four hours for the officer, appointee or
employee to determine whether the discussion or consideration should occur at a public
meeting. (Specifically, the reappointment of the Town’s Municipal Judge.)
2.) ADJOURNMENT.
DATED this 30th day of May 2008
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003
(voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting
or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this
agenda are available for review in the Clerk’s office.
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1Presented by:Kate Zanon, Interim Town ManagerJulie Ghetti, Finance DirectorMary Martin, Accounting SupervisorJune 5, 2008FY08-09Draft BudgetFiscal Year 2008-2009 Tentative Budget
2BUDGET MESSAGEyCouncil and strategic plan goals incorporatedyGoals focus on:yDevelopment of the Ellman propertyyRestructuring Town’s financial policiesyWorking with local schoolsyEvaluating pavement management analysisyImplementing an environmental policy yImproving economic development and business vitalityyExpanding the reach of Town communicationsyGeneral Fund expenditures 8.0% from last fiscal yearyOverall revenues 7.9% from previous yearyOverall expenditures 9.5% from previous yearJune 5, 2008FY08-09Draft Budget
3BUDGET SCHEDULENovemberBudget kickoff, process reviewDepartment DirectorsReview and update 20 year CIP/IIPDepartment DirectorsDecemberRequests and justifications for new programs and/or staffTown Manager, Department DirectorsJanuaryAnnual goal setting retreatTown Council, Council candidates and staffAnnual staff retreat to planCouncil goalsTown Manager, Department DirectorsRevenue projections for upcoming fiscal yearFinance staffBudget process review/new council orientationCouncil , Council candidatesJune 5, 2008FY08-09Draft Budget
4BUDGET SCHEDULEFebruaryPreliminary budget document Finance, Department DirectorsMarchReview of budget requests, revisionsTown Manager, Department DirectorsAprilDraft proposed budget presented to public and Town CouncilTown CouncilCouncil candidatesPublicPublic hearing/workstudysessionTown Council and publicMayOne on one sessions to review budget; respond to inquiries from the public Adopt maximum expenditure limit as tentative budgetCouncilmembers, Council candidates, Town Manager and FinanceTown CouncilJuneFinal public hearing on draft budget and adoptionTown Council and publicAdopt tax levyTown CouncilJune 5, 2008FY08-09Draft Budget
5COUNCIL GOALS AND BUDGETARY IMPACT FOR FY2008-2009June 5, 2008FY08-09Draft Budget
6BUDGETS BY FUNDJune 5, 2008FY08-09Draft BudgetFUNDREVENUESEXPENDITURESGeneral Fund (operating budget)$16.1M$16.1MHighway User Revenue (HURF)$1.9M$2.2MDevelopment Fees$0.5M$1.1MSpecial Revenue Fund (grants)$2.1M$2.1MExcise Tax Fund (local sales tax) forBond payments$0.9M$1.3MExcise Tax – Downtown $0.3M$0.2MDebt Service$2.3M$1.8MCapital Projects Fund$0.7M$3.4M
7PROPOSED BUDGET CHANGESyEliminating $169,160 expenditure from Open Space Development fees (per Council action 5/15/2008)yRevise upward cost of full development fee study (in Development Fee Fund)yIncrease Facilities budget $10,000 and reduce Downtown Development Fund by the same for holiday lighting for Town Hall to be consistent with prior year budgetsJune 5, 2008FY08-09Draft Budget
8June 5, 2008FY08-09Draft Budget
9ALL FUNDS REVENUES & EXPENDITURESJune 5, 2008•Major revenue sources:•Shared Revenues $8.9M•Local Revenues $11.1M•Grants$2.1M•Development Fees $0.5M•Secondary Property Tax $1.4M•General Fund makes up 57% of total expenditures•20.3% of total will be spent on capital projects •General Fund is only fund not restricted for use•Expenditures for all funds equal $28.4M, but each fund should stand on its own•Below Constitutional expenditure limit by $8.2M
10OPERATINGBUDGET HIGHLIGHTSJune 5, 2008FY08-09Draft Budget
11BUDGET HIGHLIGHTSCouncil goals incorporated throughout budgetWages and benefits increased by only 4% from last fiscal yearContractual services decreased 15% Repairs and maintenance decreased 11%Supplies and services increased 7%Capital expenditures decreased 31%Overall expenditures decreased 8% for all fundsNo new staff requestsJune 5, 2008FY08-09Draft Budget
12June 5, 2008FY08-09Draft BudgetJune 5, 2008FY08-09Draft BudgetEnhancing constituent communicationsMaximize public access to Town Council meetingPromote Fountain Hills with other municipalitiesSupport for Sister Cities and Strong Cities programs$93,088TOWN COUNCIL(page 57)
13June 5, 2008FY08-09Draft BudgetJune 5, 2008FY08-09Draft BudgetEnhancing the Court website to include legislative updates and court related informationWork with a neighboring court for disaster preparedness purposesSeek grant funding to monitor compliance with sentencing through probation$394,490MUNICIPAL COURT(page 61)
14June 5, 2008FY08-09Draft BudgetJune 5, 2008FY08-09Draft BudgetRestructure financial policies to include rainy day fundExpand audit program to capture sales tax revenue leakageInvestment in new technology for improved transparency in government and customer serviceTransition to live broadcasting of Town Council meetingsUpdate the Town CodeContinued support of community programs$2,906,648ADMINISTRATION(Including Information Technology & Operational Support)(pages 65,71 & 75))
15June 5, 2008FY08-09Draft BudgetJune 5, 2008FY08-09Draft BudgetEnhance Town website to include easy navigation, E-Government applications, links to partner sitesExpand communication efforts to reach broader demographicCreate a centralized communications systemPromote value of Fountain Hills to local and statewide civic and service organizations$201,633PUBLIC INFORMATION(page 81)
16June 5, 2008FY08-09Draft BudgetJune 5, 2008FY08-09Draft BudgetExpand business retention programAssist with coordination of more community events in the downtown areaWork with Chamber of Commerce on Business Vitality Advisory Committee’s planFacilitate creating wayfinding signs on Shea for the downtown areaHold two economic development visioning sessions with stakeholders$191,835DOWNTOWN DEVELOPMENT(page 85)
17June 5, 2008FY08-09Draft BudgetJune 5, 2008FY08-09Draft BudgetContinue implementation of Stormwaterprogram with consultingMaintain wash cleanup program in fire hazard areasUpdate the Pavement Management programInventory all Town trees for the GIS programComplete Emergency Operations CenterRepair roofs on Kiwanis and Theater buildings$1,828,358PUBLIC WORKS(including Facility Maintenance)(pages 89 & 95)
18June 5, 2008FY08-09Draft BudgetJune 5, 2008FY08-09Draft BudgetOversee planning of Ellman propertyUpdate Town’s General PlanUpdate Town ordinances, such as signsDevelop unified ordinance document involving Town’s Zoning and Subdivision OrdinancesEnhance stewardship of the natural environment through the Environmental PlannerIncreased code enforcement of unpermitted construction activities$1,421,338PLANNING & ZONING(Including Building Safety)(page 107, 113)
19June 5, 2008FY08-09Draft BudgetJune 5, 2008FY08-09Draft BudgetProvide two new events that could grow to 2,000 or more participantsIdentify new recreation and leisure education programsWork with school district on joint goalsComplete park signage through parksUpgrade fountain equipmentPromote low water use techniques with neighborhood watch groupsDemolition of Four Peaks concession stand and bus barn facilityReduce the amount of potable water that is used for irrigationComplete FEMA 100 year flood compliance requestsComplete capital improvements at Desert Vista Neighborhood Park$1,906,912PARKS & RECREATION(page 117)
20June 5, 2008FY08-09Draft BudgetJune 5, 2008FY08-09Draft BudgetPursue grants and other funding for events circleRestructure Community Center fee scheduleReplace carpet in ballroomsInitiate a long range plan to expand the Senior CenterPursue funding for a new VanIncrease Senior membership by 5%Further develop stronger support groups$1,144,943COMMUNITY CENTER(including Senior Services)(pages 139 & 145)
21June 5, 2008FY08-09Draft BudgetJune 5, 2008FY08-09Draft BudgetIncrease participation in Block Watch programs by 25%Increase patrols in Town parksImplement Crime-Free Multi-Housing ProgramIncrease traffic enforcement and awareness with higher visibilityDesign and begin construction of Station #2 relocationSeek grant funding for firefighting equipmentDevelop policy and training for mountain (trail) rescue program$6,079,985LAW ENFORCEMENT & FIRE(pages 151 & 155)
22June 5, 2008FY08-09Draft BudgetHighway User Revenue Fund (HURF)yState Shared Revenue based on gasoline sales and population yTo be used solely for street and highway purposesyIncludes lottery proceeds (LTAF) $113.6kJune 5, 2008FY08-09Draft Budget
23June 5, 2008FY08-09Draft BudgetSTREET DEPARTMENT(page 101)yImplement an in-house traffic signal maintenance programyConvert 33% of street name signs for higher visibilityyImplement Stormwater Management Plan requirements by increased street sweepingyRetrofit two traffic signals to LED signal headsyPrepare streets in the south central area for pavement management activities$2,207,284June 5, 2008FY08-09Draft Budget
24CAPITAL PROJECTSJune 5, 2008FY08-09Draft BudgetProjectDescriptionFY2008‐09 CostsFH McDowell Mountain Preserve AccessDevelop access to the Preserve$0(eliminated by Council action 5/15/08)Botanical Garden Parking ImprovementsCreate parking area for gardens$68,000Desert Vista ParkCompletion of park$1,693,933Event CircleCreate an event circle with pavers$90,000Municipal Government SoftwarePhase II of integrationand e-government applications$200,000
25CAPITAL PROJECTSJune 5, 2008FY08-09Draft BudgetProjectDescriptionFY2008‐09 CostsVarious improvements along Shea BlvdTruck Climbing LaneWideningBike Lane$1,240,000$72,600$92,000Alley Paving ProjectPhase I-Panorama to Colony $64,000Construction of various sidewalks per planAnnual Sidewalk ProgramDowntown Sidewalk ProgramFountain Hills Blvd$245,000$44,500$120,780Annual Pavement Management ProgramSlurry seal and micro-surface-Zone 3$825,000Replace storm sewerBox culvert conceptDel Cambre DrainageFHB/Oxford Wash$78,400$15,000Street Maintenance Facility ImprovementsMaster plan for street maintenance facility$17,000
26CAPITAL PROJECTSJune 5, 2008FY08-09Draft BudgetProjectDescriptionFY2008‐09 CostsFire Station Relocation(Station 2)Design and construct new fire station to replace Saguaro station$364,025Traffic Signal-Palisades & SunridgeComplete signal installation$255,000Vehicle Replacement ProgramFire Department TruckSeniors/P&R Van$45,000$67,000TOTAL CAPITAL PROJECTS$5,597,238Funding Breakdown:General FundHighway Users FundGrantsDevelopment FeesVehicle ReplacementCapital Projects Fund$200,000$825,000$556,722$888,000$78,500$3,049,017
27Where do we go from here?yAdopt the tentative budget as the final budget with staff’s proposed and Council changesyGoal is to pass budget at the first meeting in June to allow enough time to approve FY2008-09 contracts and tax levy before July 1yState law requires a period of at least fourteen days between adoption of the final budget and adoption of the tax levyJune 5, 2008FY08-09Draft Budget
28SUMMARYyGeneral fund is balancedyCouncil and strategic goals framed proposed budgetyFunding proposed for $5.6M in capital projectsyNo increases in staff levelyThanks to Mayor and Council, Commissions, Volunteers, Department Directors and all staff for their contributionsyHappy to answer questionsJune 5, 2008FY08-09Draft Budget
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date: June 5, 2008
Meeting Type: Regular
Agenda Type: Consent
Submitting Department: Senior Services
Staff Contact Information: Kelley L. Fonville, Senior Services Supervisor; (480) 816-51186: kfonville@fh.az.gov
Strategic Priority: Not applicable
Council Goal: Not applicable
REQUEST TO COUNCIL: CONSIDERATION of approving the Home Delivered Meals contract with Fountain View Village
for fiscal year 2008/2009.
Applicant: N/A
Applicant Contact Information: N/A
Property Location: N/A
Related Ordinance, Policy or Guiding Principle: N/A
Staff Summary (background): There are a number of elderly or disabled clients in need of meals for varying lengths of
time, depending on whether they are recovering from surgery or an illness or have a chronic disease that is disabling.
Our clients generally cannot prepare a nutritious meal for themselves for various reasons. This program is the only one in
town that provides this type of service to the homebound in our community. Fountain View Village has prepared the
meals for the Home Delivered Meals program for the past 5 ½ years. Approximately 3 years ago there was a price
increase and since that time the cost has been $5.76 per meal. Starting July 1, 2008 there will be a .23 cent price
increase bringing the cost of the meals up to $5.99 per meal. This past year the program served approximately 40 clients
per month and we anticipate the need for this program to slightly increase for next year. Meals costs are paid for by the
clients, grants and donations. The Town does not pay for the meals.
Risk Analysis (options or alternatives with implications): N/A
Fiscal Impact (initial and ongoing costs; budget status): If the Fountain View Village contract is not approved another
food provider would be needed. Currently there is no other local provider that could prepare the quantity or quality of
meals required for this program. Therefore, it would be necessary to seek this contract service outside of Fountain Hills.
Recommendation(s) by Board(s) or Commission(s): N/A
Staff Recommendation(s): Staff is recommending approval of the Fountain View Village contract for the preparation of
meals for the Home Delivered Meals program.
SUGGESTED MOTION: Move to approve the Home Delivered Meals contract with Fountain View Village for FY 08/09.
Attachment(s): contract
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