HomeMy WebLinkAboutAgendaPacket9-04-08
NOTICE OF EXECUTIVE AND
REGULAR SESSIONS OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:00 P.M. - EXECUTIVE SESSION
(Executive Session will be held in the Fountain Conference Room - 2nd floor)
6:30 P.M. - REGULAR SESSION
WHEN: THURSDAY, SEPTEMBER 4, 2008
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the
Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in
the Council Chamber Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk
or the Mayor. At that time, speakers should stand and approach the podium. Speakers are
asked to state their name prior to commenting and to direct their comments to the Presiding
Officer and not to individual Councilmembers. Speakers’ statements should not be
repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have
waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion
of their time for a later time or (ii) transfer any portion of their time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during
the Public Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time
limits may be waived by (i) discretion of the Town Manager upon request by the speaker not
less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the
Mayor either prior to or during a Meeting. Please be respectful when making your
comments. If you do not comply with these rules, you will be asked to leave.
Mayor Jay Schlum
Councilmember Mike Archambault Councilmember Cassie Hansen
Councilmember Dennis Contino Vice Mayor Henry Leger
Councilmember Ginny Dickey Councilmember Keith McMahan
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CALL TO ORDER –Mayor Schlum
1.) ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: (i) Pursuant to §38-
431.03(A)(1), for discussion or consideration of employment, assignment, appointment,
promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer,
appointee or employee of any public body, except that, with the exception of salary
discussions, an officer, appointee or employee with written notice of the executive session as
is appropriate but not less than twenty-four hours for the officer, appointee or employee to
determine whether the discussion or consideration should occur at a public meeting.
(Specifically, for the purpose of (a) reviewing applications received for possible service on
the Municipal Property Corporation, and (b) interviewing applicants for possible service on
the Planning and Zoning Commission), and (ii) Pursuant to §38-431.03(A)(3), for discussion
or consultation for legal advice with the attorney or attorneys of the public body.
(Specifically, for legal advice regarding zoning matters).
2.) RETURN TO REGULAR SESSION
CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Jay Schlum
INVOCATION – Pastor Jim Fitz, Fountain Hills Community Church
ROLL CALL – Mayor Jay Schlum
MAYOR’S REPORT
(i) None.
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
(i) Department Division Information Overview of Services Provided – Public
Information Officer Katie Decker.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda.
CONSENT AGENDA
1.) CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from August 12, 2008.
2.) CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Joe Arpaio for a political fundraiser to be held in the Desert Canyon Golf Course parking lot located at 10440 Indian Wells Drive, Fountain Hills, AZ, which is scheduled for September 6, 2008, from 4:00 p.m. to 12:00 a.m.
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3.) CONSIDERATION of approving the RENEWAL of the annual holiday lighting contract
with Christmas Light Decorators for the 2008 holiday lighting and ground displays in the
amount of $29,797.71.
4.) CONSIDERATION of approving a PURCHASE with MICON Construction of Arizona,
Inc., utilizing Mohave Contract 040-MICO-0218 in the amount of $23,948.22 for
replacement of playground equipment at Golden Eagle Park.
REGULAR AGENDA
5.) CONSIDERATION of APPOINTING two (2) citizens to serve on the Public Safety
Advisory Commission with terms beginning September 1, 2008, and ending October 31,
2010.
6.) CONSIDERATION of accepting two SCULPTURES, “Last Doll” and “Where Have All
the Mammoths Gone”, for public display as recommended by the Fountain Hills Cultural
and Civic Association and the Fountain Hills Public Art Committee, and authorizing the
placement of the “Last Doll” sculpture near the Rotary Centennial Splash Park, and the
“Where Have All the Mammoths Gone” near the River of Time Museum.
7.) COUNCIL DISCUSSION/DIRECTION to the Town Manager.
Items listed below are related only to the propriety of (i) placing such items on a future
agenda for action or (ii) directing staff to conduct further research and report back to the
Council:
A. None.
8.) SUMMARY of COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the
Town Manager.
9.) ADJOURNMENT
DATED this 29th day of August 2008
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003 (voice) or 1-800-367-
8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in
large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office.
NOTICE OF EXECUTIVE AND
REGULAR SESSIONS OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:00 P.M. - EXECUTIVE SESSION
(Executive Session will be held in the Fountain Conference Room - 2nd floor)
6:30 P.M. - REGULAR SESSION
WHEN: THURSDAY, SEPTEMBER 4, 2008
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the
Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in
the Council Chamber Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk
or the Mayor. At that time, speakers should stand and approach the podium. Speakers are
asked to state their name prior to commenting and to direct their comments to the Presiding
Officer and not to individual Councilmembers. Speakers’ statements should not be
repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have
waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion
of their time for a later time or (ii) transfer any portion of their time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during
the Public Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time
limits may be waived by (i) discretion of the Town Manager upon request by the speaker not
less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the
Mayor either prior to or during a Meeting. Please be respectful when making your
comments. If you do not comply with these rules, you will be asked to leave.
Mayor Jay Schlum
Councilmember Mike Archambault Councilmember Cassie Hansen
Councilmember Dennis Contino Vice Mayor Henry Leger
Councilmember Ginny Dickey Councilmember Keith McMahan
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CALL TO ORDER –Mayor Schlum
1.) ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: (i) Pursuant to §38-
431.03(A)(1), for discussion or consideration of employment, assignment, appointment,
promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer,
appointee or employee of any public body, except that, with the exception of salary
discussions, an officer, appointee or employee with written notice of the executive session as
is appropriate but not less than twenty-four hours for the officer, appointee or employee to
determine whether the discussion or consideration should occur at a public meeting.
(Specifically, for the purpose of (a) reviewing applications received for possible service on
the Municipal Property Corporation, and (b) interviewing applicants for possible service on
the Planning and Zoning Commission), and (ii) Pursuant to §38-431.03(A)(3), for discussion
or consultation for legal advice with the attorney or attorneys of the public body.
(Specifically, for legal advice regarding zoning matters).
2.) RETURN TO REGULAR SESSION
CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Jay Schlum
INVOCATION – Pastor Jim Fitz, Fountain Hills Community Church
ROLL CALL – Mayor Jay Schlum
MAYOR’S REPORT
(i) None.
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
(i) Department Division Information Overview of Services Provided – Public
Information Officer Katie Decker.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda.
CONSENT AGENDA
1.) CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from August 12, 2008.
2.) CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Joe Arpaio for a political fundraiser to be held in the Desert Canyon Golf Course parking lot located at 10440 Indian Wells Drive, Fountain Hills, AZ, which is scheduled for September 6, 2008, from 4:00 p.m. to 12:00 a.m.
Z:\Council Packets\2008\R9-4-08\Agenda 9-04-08.doc Last printed 8/29/2008 2:59 PM Page 3 of 3
3.) CONSIDERATION of approving the RENEWAL of the annual holiday lighting contract
with Christmas Light Decorators for the 2008 holiday lighting and ground displays in the
amount of $29,797.71.
4.) CONSIDERATION of approving a PURCHASE with MICON Construction of Arizona,
Inc., utilizing Mohave Contract 040-MICO-0218 in the amount of $23,948.22 for
replacement of playground equipment at Golden Eagle Park.
REGULAR AGENDA
5.) CONSIDERATION of APPOINTING two (2) citizens to serve on the Public Safety
Advisory Commission with terms beginning September 1, 2008, and ending October 31,
2010.
6.) CONSIDERATION of accepting two SCULPTURES, “Last Doll” and “Where Have All
the Mammoths Gone”, for public display as recommended by the Fountain Hills Cultural
and Civic Association and the Fountain Hills Public Art Committee, and authorizing the
placement of the “Last Doll” sculpture near the Rotary Centennial Splash Park, and the
“Where Have All the Mammoths Gone” near the River of Time Museum.
7.) COUNCIL DISCUSSION/DIRECTION to the Town Manager.
Items listed below are related only to the propriety of (i) placing such items on a future
agenda for action or (ii) directing staff to conduct further research and report back to the
Council:
A. None.
8.) SUMMARY of COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the
Town Manager.
9.) ADJOURNMENT
DATED this 29th day of August 2008
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003 (voice) or 1-800-367-
8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in
large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office.
Public Information Office
Who is in our office?
Katie Decker, Public Information Officer
Sue Trocki, Part-time assistant
What do we do?
Channel 11
Town Press
Releases
Town publications
Oversee contracts
Branding
Avenues of
communication
Town website
Community partner
Monthly media
interaction
Monthly resident
interaction
Channel 11
Set the programming schedule
Research new shows
Work to produce our own shows
Partnering with FHUSD to create an
interview-type show.
Contracting with a production company to
create a history of the fountain piece.
Possible show involving upcoming senior
programs.
Press Releases
January –August 2007: 39
January –August 2008: 63
Conclusion: We have already passed
last year’s total number (61) of press
releases.
Town Publications
Three key publications
In the Loop: Oversee process
AveNEWS: Designer/Editor
Senior Scene: Designer/Editor
Overseeing contracts
Water: Use it Wisely
Town is part of this consortium of Arizona
municipalities
Designed to spread the word about water
conservation
Printing contract
Combined printing resources and will save
taxpayers nearly $122,000 from FY08 to
FY10. This was achieved through a
centralized printing contract with ColorPress.
Branding
Town seal is used in correct places in
correct way.
Looking at exploring the idea of a Town
logo designed for marketing purposes
only. This would not replace the seal.
Will be part of a future Work Study
session.
Avenues of Communication
Stock and determine content of eight
Town kiosks
Located in Town library, Community
Center and Town Hall
Maintain various distribution lists for press
releases, AveNEWS and other digital
outreach materials.
Town website
Worked with the design team approved
by Town Council to create the new
website
Upload and monitor all content
Make any changes to the site
Community Partner
Work with the Chamber of Commerce
Calendar Committee.
Created Sundaes for Safety program
with the Fountain Hills Rural Metro Fire
Department and various Town
businesses.
Work with FHUSD on video production
for Channel 11.
Working to create a partnership with
FHUSD and U of A to bring life-long
learning to Fountain Hills residents.
Partnering with the University of
Arizona on Project Wet, which will
teach Fountain Hills school children
about water conservation.
Member of the Northeast Valley
Coalition Against Meth.
Teaming with Fort McDowell to host a
paper shredding event in November to
help residents protect their identities from
meth addicts.
Monthly Media Interaction
Between 70-80 media inquiries each
month.
These come via phone, email, and in
person.
Involves gathering answers, arranging
interviews and working on deadline.
Monthly Resident Interaction
Between 20-30 resident inquires each
month.
These come via phone, email, in person
and the Town’s website.
Involves gathering answers and
providing responses.
Conclusion
“Success usually comes to those who
are too busy looking for it.”
~ Henry David Thoreau
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TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date: 9/4/2008
Meeting Type: Regular
Agenda Type: Consent
Submitting Department:
Administration
Staff Contact Information: Bevelyn J Bender, 480-816-5115, bbender@fh.az.gov
Strategic Priority: Not applicable
Council Goal: Not applicable
REQUEST TO COUNCIL: CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES
from August 12, 2008.
Applicant: NA
Applicant Contact Information: NA
Property Location: NA
Related Ordinance, Policy or Guiding Principle: A.R.S. §38-431.01
Staff Summary (background): The intent of approving previous meeting minutes is to ensure an accurate account of
the discussion and action that took place at that meeting for archival purposes. Approved minutes are placed on the
Town’s website in compliance with state law.
Risk Analysis (options or alternatives with implications): NA
Fiscal Impact (initial and ongoing costs; budget status): NA
Budget Reference (page number: NA
Recommendation(s) by Board(s) or Commission(s): NA
Staff Recommendation(s): Approve
Attachment(s): None
SUGGESTED MOTION: Move to approve the consent agenda.
Submitted and Approved by:
Bevelyn J. Bender/Town Clerk 8/29/2008
Approved:
_________________________________________
Richard L. Davis, Town Manager Date
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TOWN OF FOUNTAIN HILLS
OFFICE OF TOWN CLERK
INTER OFFICE MEMO
TO (as applicable):
1) Building Safety
2) Fire Department
3) Law Enforcement
4) Licensing
5) Parks and Recreation
6) Planning and Zoning
7) Public Works
DATE: August 26, 2008
FROM: Bevelyn J. Bender, Town Clerk RE:Special Event Liquor License Application
Attached is an Application for a Special Event Liquor License Application for review for Joseph
Arpaio located at Desert Canyon Golf Course, 10440 Indian Wells Drive, Fountain Hills, AZ.
Please review the application and electronically return the departmental recommendation no
later than 12:00 p.m. on Wednesday, August 27, 2008, indicating staff’s recommendation for
approval (with or without stipulations) or denial in the space below and return this form to the
Town Clerk.
If staff’s recommendation is to deny or there are stipulations for approval, please attach a memo
that specifies the reasoning and the memo will be forwarded on to the Town Council for their
consideration of this application.
Applicant: Joseph Arpaio
Date(s) of Event: September 6, 2008
Date Application Received: 8/26/08 Town Council Agenda Date: 9/4/08
STAFF REVIEW AND RECOMMENDATION:
*Attach report for denial or any recommendation requiring stipulations. Name of staff who reviewed application
Public Works Approved T. Ward
Fire Department Approved Scott La Greca
Building Department Approved pj
Parks and Recreation N/A
Planning & Zoning Approved Bob Rodgers
Law Enforcement Approved Captain John. A. Kleinheinz
Licensing N/A
Does the business have a current business license? Fill In
Business License # Effective period to
Does the business name match database? Fill In
Do owners and/or officers listed on the application match the database? Fill In
Does the mailing match the database? Fill In
Does the business address match the database? Fill In