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HomeMy WebLinkAboutAgendaPacket10_16_08 Z:\Council Packets\2008\R10-16-08\10-16-08 Agenda and Packet\Agenda 10-16-08.doc Last printed 10/10/2008 3:41 PM Page 1 of 4 NOTICE OF EXECUTIVE, ADMINISTRATIVE AND REGULAR SESSIONS OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:00 p.m. - EXECUTIVE SESSION (Executive Session will be held in the Fountain Conference Room - 2nd floor) 5:45 p.m. - ADMINISTRATIVE SESSION 6:30 P.M. - REGULAR SESSION WHEN: THURSDAY, OCTOBER 16, 2008 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Jay Schlum Councilmember Mike Archambault Councilmember Cassie Hansen Councilmember Dennis Contino Vice Mayor Henry Leger Councilmember Ginny Dickey Councilmember Keith McMahan Z:\Council Packets\2008\R10-16-08\10-16-08 Agenda and Packet\Agenda 10-16-08.doc Last printed 10/10/2008 3:41 PM Page 2 of 4 EXECUTIVE SESSION AGENDA CALL TO ORDER –Mayor Schlum 1.) ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to §38- 431.03(4), For discussion or consultation with attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation (Specifically, the Golf Resort litigation). 2.) RETURN TO ADMINISTRATIVE SESSION ADMINISTRATIVE SESSION AGENDA ALL ADMINISTRATIVE SESSION ITEMS LISTED ARE FOR DISCUSSION ONLY. NO ACTION CAN OR WILL BE TAKEN. The primary purpose of administrative session meetings is to provide the Town Council with the opportunity for in-depth discussion and study of specific subjects. Public comment is not provided for on the Agenda and may be made only as approved by consensus of the Council. In appropriate circumstances, a brief presentation may be permitted by a member of the public or another interested party on an Agenda item if invited by the Mayor or the Town Manager to do so. The Presiding Officer may limit or end the time for such presentations. CALL TO ORDER ROLL CALL – Mayor Jay Schlum 1.) DISCUSSION and status of the GENERAL PLAN update. 2.) REVIEW and status of possible ART DONATIONS. 3.) DISCUSSION relating to a FARMER’S MARKET. 4.) ADJOURN the Administrative Session. REGULAR SESSION AGENDA CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Jay Schlum INVOCATION – Mr. Mathew Eppley, Shepherd of the Hills Lutheran Church ROLL CALL – Mayor Jay Schlum MAYOR’S REPORT (i) The Mayor will read a proclamation declaring October 12, 2008, through October 18th, 2008, “Arizona Cities and Towns Week”. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS (i) Presentation by Lori Singleton, SRP Sustainability Initiatives and Technologies Manager, relating to renewable energy options for the Town, businesses, and residents. Z:\Council Packets\2008\R10-16-08\10-16-08 Agenda and Packet\Agenda 10-16-08.doc Last printed 10/10/2008 3:41 PM Page 3 of 4 CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA 1.) CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from October 1, 2008. 2.) CONSIDERATION of approving RESOLUTION 2008-40, accepting a traffic signal easement from Guenther E. and Monika Herpfer. REGULAR AGENDA 3.) UPDATE to the Town Council regarding concerns from DOG PARK USERS. 4.) CONSIDERATION of RESOLUTION 2008-36, abandoning whatever right, title, or interest the Town has in the certain public utility and drainage easements located at the southerly and easterly property line of Plat 604D, Block 6, Lot 6 (15835 E Ocotillo Drive) as recorded in Book 277, Page 46, Records of Maricopa County, Arizona. EA08-10 (Doubleday) 5.) CONSIDERATION of a SPECIAL EVENT APPLICATION for the Thanksgiving Day Parade sponsored by the Fountain Hills Chamber of Commerce to be held November 27, 2008, and will require closure of parts of Saguaro Boulevard, La Montana Drive, El Lago Boulevard and Palisades Boulevard. 6.) CONSIDERATION of a SPECIAL EVENT APPLICATION for FOUNTAIN FESTIVAL OF ARTS & CRAFTS sponsored by the Fountain Hills Chamber of Commerce to be held November 14 through November 16, 2008, and will require closure of parts of Avenue of the Fountains, Parkview Avenue, Verde River Drive and Saguaro Boulevard. 7.) CONSIDERATION of a SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Esther Beauchamp (American Legion Auxiliary, Unit 58) for the purpose of a fundraiser that is scheduled to be held November 14 and 15, 2008, from 9:00 a.m. – 10:00 p.m., and November 16, 2008, from 10:00 a.m. – 10:00 p.m., for a beer garden to be located in the median at Avenue of the Fountains and La Montana Drive, which is a component of the Fountain Festival of Arts and Crafts Special Event application. 8.) CONSIDERATION of a SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Bruce Thulien (Veteran of Foreign Wars, Post 7507) for the purpose of a fundraiser that is scheduled to be held November 14 and 15, 2008, from 9:00 a.m. – 10:00 p.m., and November 16, 2008, from 10:00 a.m. – 10:00 p.m., for a beer garden to be located on Saguaro Boulevard west of Fountain Park, which is a component of the Fountain Festival of Arts and Crafts Special Event application. 9.) CONSIDERATION of a SPECIAL EVENT APPLICATION for the Turkey Trot 5K Run and Fitness Walk sponsored by the Town of Fountain Hills to be held in Fountain Hills Town Center, which is scheduled for November 27, 2008, beginning at 7:30 a.m. 10.) CONSIDERATION of permitting PARI-MUTUEL WAGERING on Telecast Racing Events (Teletracking) within Fountain Hills. Z:\Council Packets\2008\R10-16-08\10-16-08 Agenda and Packet\Agenda 10-16-08.doc Last printed 10/10/2008 3:41 PM Page 4 of 4 11.) CONSIDERATION of RESOLUTION 2008-41, declaring as a public record that certain document filed with the Town Clerk and entitled the “Town of Fountain Hills Teletracking Regulations.” 12.) CONSIDERATION of ORDINANCE 08-17, amending the Town of Fountain Hills Town Code, Chapter 8, Business Regulations; adopting “Town of Fountain Hills Teletracking Regulations” by reference; providing for severability and providing penalties for violations. 13.) PRESENTATION AND DISCUSSION of a possible change to TOWN HALL BUSINESS HOURS on a trial basis, which would enhance customer service by lengthening the hours of departmental operation Monday through Thursday to 7:00 a.m. - 6:00 p.m. The Town Hall would be closed on Fridays. 14.) CONSIDERATION of ORDINANCE 08-14, amending Town Code Chapter 7 removing inconsistencies and removing fee sections: 7-1-2, 7-2, 7-7, and 7-9. 15.) CONSIDERATION of RESOLUTION 2008-37, adopting the fee schedule for Building Safety, which simplifies how fees are calculated and puts the Town’s fees in line with other municipalities in Maricopa County. 16.) QUARTERLY UPDATE by the Town Manager on the progress of implementing the COUNCIL’S GOALS for FY 2008-09. 17.) COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. None. 18.) SUMMARY of COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Town Manager. 19.) ADJOURNMENT DATED this 10th day of October 2008 Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5115 (voice) or 1-800- 367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. Z:\Council Packets\2008\R10-16-08\10-16-08 Agenda and Packet\Agenda 10-16-08.doc Last printed 10/10/2008 3:41 PM Page 1 of 4 NOTICE OF EXECUTIVE, ADMINISTRATIVE AND REGULAR SESSIONS OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:00 p.m. - EXECUTIVE SESSION (Executive Session will be held in the Fountain Conference Room - 2nd floor) 5:45 p.m. - ADMINISTRATIVE SESSION 6:30 P.M. - REGULAR SESSION WHEN: THURSDAY, OCTOBER 16, 2008 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Jay Schlum Councilmember Mike Archambault Councilmember Cassie Hansen Councilmember Dennis Contino Vice Mayor Henry Leger Councilmember Ginny Dickey Councilmember Keith McMahan Z:\Council Packets\2008\R10-16-08\10-16-08 Agenda and Packet\Agenda 10-16-08.doc Last printed 10/10/2008 3:41 PM Page 2 of 4 EXECUTIVE SESSION AGENDA CALL TO ORDER –Mayor Schlum 1.) ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to §38- 431.03(4), For discussion or consultation with attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation (Specifically, the Golf Resort litigation). 2.) RETURN TO ADMINISTRATIVE SESSION ADMINISTRATIVE SESSION AGENDA ALL ADMINISTRATIVE SESSION ITEMS LISTED ARE FOR DISCUSSION ONLY. NO ACTION CAN OR WILL BE TAKEN. The primary purpose of administrative session meetings is to provide the Town Council with the opportunity for in-depth discussion and study of specific subjects. Public comment is not provided for on the Agenda and may be made only as approved by consensus of the Council. In appropriate circumstances, a brief presentation may be permitted by a member of the public or another interested party on an Agenda item if invited by the Mayor or the Town Manager to do so. The Presiding Officer may limit or end the time for such presentations. CALL TO ORDER ROLL CALL – Mayor Jay Schlum 1.) DISCUSSION and status of the GENERAL PLAN update. 2.) REVIEW and status of possible ART DONATIONS. 3.) DISCUSSION relating to a FARMER’S MARKET. 4.) ADJOURN the Administrative Session. REGULAR SESSION AGENDA CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Jay Schlum INVOCATION – Mr. Mathew Eppley, Shepherd of the Hills Lutheran Church ROLL CALL – Mayor Jay Schlum MAYOR’S REPORT (i) The Mayor will read a proclamation declaring October 12, 2008, through October 18th, 2008, “Arizona Cities and Towns Week”. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS (i) Presentation by Lori Singleton, SRP Sustainability Initiatives and Technologies Manager, relating to renewable energy options for the Town, businesses, and residents. Z:\Council Packets\2008\R10-16-08\10-16-08 Agenda and Packet\Agenda 10-16-08.doc Last printed 10/10/2008 3:41 PM Page 3 of 4 CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA 1.) CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from October 1, 2008. 2.) CONSIDERATION of approving RESOLUTION 2008-40, accepting a traffic signal easement from Guenther E. and Monika Herpfer. REGULAR AGENDA 3.) UPDATE to the Town Council regarding concerns from DOG PARK USERS. 4.) CONSIDERATION of RESOLUTION 2008-36, abandoning whatever right, title, or interest the Town has in the certain public utility and drainage easements located at the southerly and easterly property line of Plat 604D, Block 6, Lot 6 (15835 E Ocotillo Drive) as recorded in Book 277, Page 46, Records of Maricopa County, Arizona. EA08-10 (Doubleday) 5.) CONSIDERATION of a SPECIAL EVENT APPLICATION for the Thanksgiving Day Parade sponsored by the Fountain Hills Chamber of Commerce to be held November 27, 2008, and will require closure of parts of Saguaro Boulevard, La Montana Drive, El Lago Boulevard and Palisades Boulevard. 6.) CONSIDERATION of a SPECIAL EVENT APPLICATION for FOUNTAIN FESTIVAL OF ARTS & CRAFTS sponsored by the Fountain Hills Chamber of Commerce to be held November 14 through November 16, 2008, and will require closure of parts of Avenue of the Fountains, Parkview Avenue, Verde River Drive and Saguaro Boulevard. 7.) CONSIDERATION of a SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Esther Beauchamp (American Legion Auxiliary, Unit 58) for the purpose of a fundraiser that is scheduled to be held November 14 and 15, 2008, from 9:00 a.m. – 10:00 p.m., and November 16, 2008, from 10:00 a.m. – 10:00 p.m., for a beer garden to be located in the median at Avenue of the Fountains and La Montana Drive, which is a component of the Fountain Festival of Arts and Crafts Special Event application. 8.) CONSIDERATION of a SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Bruce Thulien (Veteran of Foreign Wars, Post 7507) for the purpose of a fundraiser that is scheduled to be held November 14 and 15, 2008, from 9:00 a.m. – 10:00 p.m., and November 16, 2008, from 10:00 a.m. – 10:00 p.m., for a beer garden to be located on Saguaro Boulevard west of Fountain Park, which is a component of the Fountain Festival of Arts and Crafts Special Event application. 9.) CONSIDERATION of a SPECIAL EVENT APPLICATION for the Turkey Trot 5K Run and Fitness Walk sponsored by the Town of Fountain Hills to be held in Fountain Hills Town Center, which is scheduled for November 27, 2008, beginning at 7:30 a.m. 10.) CONSIDERATION of permitting PARI-MUTUEL WAGERING on Telecast Racing Events (Teletracking) within Fountain Hills. Z:\Council Packets\2008\R10-16-08\10-16-08 Agenda and Packet\Agenda 10-16-08.doc Last printed 10/10/2008 3:41 PM Page 4 of 4 11.) CONSIDERATION of RESOLUTION 2008-41, declaring as a public record that certain document filed with the Town Clerk and entitled the “Town of Fountain Hills Teletracking Regulations.” 12.) CONSIDERATION of ORDINANCE 08-17, amending the Town of Fountain Hills Town Code, Chapter 8, Business Regulations; adopting “Town of Fountain Hills Teletracking Regulations” by reference; providing for severability and providing penalties for violations. 13.) PRESENTATION AND DISCUSSION of a possible change to TOWN HALL BUSINESS HOURS on a trial basis, which would enhance customer service by lengthening the hours of departmental operation Monday through Thursday to 7:00 a.m. - 6:00 p.m. The Town Hall would be closed on Fridays. 14.) CONSIDERATION of ORDINANCE 08-14, amending Town Code Chapter 7 removing inconsistencies and removing fee sections: 7-1-2, 7-2, 7-7, and 7-9. 15.) CONSIDERATION of RESOLUTION 2008-37, adopting the fee schedule for Building Safety, which simplifies how fees are calculated and puts the Town’s fees in line with other municipalities in Maricopa County. 16.) QUARTERLY UPDATE by the Town Manager on the progress of implementing the COUNCIL’S GOALS for FY 2008-09. 17.) COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. None. 18.) SUMMARY of COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Town Manager. 19.) ADJOURNMENT DATED this 10th day of October 2008 Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5115 (voice) or 1-800- 367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. SRP’s Sustainability InitiativesLori SingletonManager, Sustainability Initiatives & TechnologiesOctober 16, 2008 10/16/2008 Town of Fountain Hills L.A. Singleton pg 2Sustainable Portfolio OverviewƒEstablished by SRP Boardƒ2001 – Allocated $29 million, 4-year renewable programƒ2004 – Established Sustainable Portfolio (includes renewables and energy efficiency measures) with target of 2% of retail sales by 2010ƒ2006 – Adopted new target of 15% of retail sales by 2025 10/16/2008 Town of Fountain Hills L.A. Singleton pg 3SRP’s Current Mix of Renewable Resources 10/16/2008 Town of Fountain Hills L.A. Singleton pg 4Renewable Energy ProjectsSnowflake White Mountain Biomass Power Plant - 24 MW Arizona Falls - 750 kWTri-Cities Landfill Gas Plant - 4 MW Dry Lake Wind Project - 63 MW New Mexico Geothermal Power Plant - 10 MW 10/16/2008 Town of Fountain Hills L.A. Singleton pg 5ƒRed Mountain Branch LibraryƒPecos Park & RideƒPecos Community Center ƒScottsdale Senior CenterƒBureau of Reclamation ƒScottsdale Arcadia High SchoolƒSouth Mountain Community CollegeƒMesa Community CollegeSolar Projects EarthWise Solar Energy 10/16/2008 Town of Fountain Hills L.A. Singleton pg 7EarthWise Solar Incentive ProgramƒSolar incentive program available to residential/commercial customersƒ$3/watt for solar electric systems 20kW or under ƒ$2.50/watt for solar electric systems over 20kWƒ$.50/kWh for solar water heatingƒIncentive provided to customer in exchange for green tags/credits 10/16/2008 Town of Fountain Hills L.A. Singleton pg 8SizeTypical CostAZ Tax CreditFederal Tax CreditSRP Solar IncentiveNet CostSavingsSimple Payback4 kW$28,000$1,000$2,000$12,000$13,000$57623 years30 kW$210,000$21,000$63,000$75,000$51,000$3,36015 years100 kW$700,000$25,000$210,000$250,000$215,000$11,20019 yearsSolar Electric SystemSizeTypical CostAZ Tax CreditFederal Tax CreditSRP Solar IncentiveNet CostSavingsSimple Payback2,600 kWh$5,000$1,000$1,500$1,300$1,200$2345 years32,000 kWh$35,000$3,500$10,500$16,000$5,000$1,4003 yearsSolar Water Heating System*Chart does not include further savings through accelerated depreciation.Typical Cost 10/16/2008 Town of Fountain Hills L.A. Singleton pg 9Incentive Program GrowthƒProgram launched 2004ƒSignificant growth each year in programƒAvg. 270 calls/month (up from 100 calls/month)ƒ21 solar dealers/installers today (up from 14 last year)ƒ1.6 MW of capacity installed to date 10/16/2008 Town of Fountain Hills L.A. Singleton pg 10Commercial CustomersGatorade Warehouse 500 kW Body Sculpting Center 29 kWOptima 8 kW EarthWise Energy 10/16/2008 Town of Fountain Hills L.A. Singleton pg 12EarthWise Energy Contribution ProgramƒAllows residential/commercial customers opportunity to support renewable energy above and beyond what SRP is committed to do through sustainability portfolioƒ$3 increments per monthƒ100% of funds to build new solar projects in the communityƒ6,287 residential customers, 100 commercial customers 10/16/2008 Town of Fountain Hills L.A. Singleton pg 13Commercial Customer ProgramƒA way for business customers to reduce greenhouse gas emissions, demonstrate environmental stewardshipƒRecognition by SRP in environmental newsletter, website, advertisingƒCan customize partnership to meet your needs related to promotional opportunities 10/16/2008 Town of Fountain Hills L.A. Singleton pg 14Participating Business Customers 10/16/2008 Town of Fountain Hills L.A. Singleton pg 15Desert Botanical GardensProjects Funded By EarthWise Energy The Phoenix Zoo Habitat for HumanityMaryvale YMCA 10/16/2008 Town of Fountain Hills L.A. Singleton pg 16Future Earthwise Solar ProjectsƒOther non-profit community projects to be determined ƒInteractive kiosks being installed for each siteNina Mason Rio Salado Audubon Education Center Liberty Wildlife Rehabilitation at Phoenix Zoo 10/16/2008 Town of Fountain Hills L.A. Singleton pg 17Trees for ChangeƒEasy way residential and business customers can offset greenhouse gas emissionsƒPartnership with U.S. Forest Service to reforest areas in Arizona burned by fireƒAddition of $3 to monthly electric bill, SRP provides matching fundingƒ$3 per month plus SRP match will plant 72 trees ƒ2,000 customers participating Dog Park Concerns and Requests yAugust 2008 –Dog Park users expressed concerns to staff and Town Council about improvements at the parkySeptember 2nd–Public meeting held to hear concerns and requests from Dog Park usersySeptember 9th– Letter from Parks and Recreation Director to attendees of meeting detailing concerns, requesting any additional concerns, and asking for clarifications, if any, by September 19thySeptember 30th‐Letter from Parks and Recreation Director to attendees with comprehensive list of concerns and requests from both the public meeting and follow‐up letter yThere were two main issues identified at the public meeting1.Lack of proper drainage in two key areas of the Dog Park2.Location of handicap accessible parkingyDistance from Dog Park entrancesyTotal number of handicap accessible spaces Drainage ‐Small Dog AreaDrainage ‐Large Dog Area Drainage ‐Small Dog AreaDrainage ‐Large Dog Area Accessible ParkingyAdded two more accessible spaces immediately adjacent to access gatesyTotal number of accessible spaces in park is 8.  Total number of parking spaces is now 105.yThe required ratio is 1:25, or 5 spaces. yIssue:Additional barrier for the planter area of the small dog area needed.  Proposed ideas included signage, additional plant material, fence screeningyResponse :Signs installed; additional measures being considered based on success of signageyIssue: Need for additional trees for immediate shade; especially along hillside outside Dog ParkyResponse : Considering a memorial tree program; add larger trees as funding allows from Town budgetyIssue: Entry gates open incorrectly; wrong type of latchesyResponse : Gates being rotated; new hardware being installed yIssue:Consider chilled water fountains; add a fountain near new entry to large dog areayResponse :Chillers eliminated due to cost (approximately $22K); majority of park users bring water or use hoses for dogs; Water fountain just outside new entryyIssue: Hose area constantly wet; consider adding a concrete pad or drain; need a concrete wading pool with drain for dogsyResponse : Not included in Park Master Plan; future consideration. Short term solution included a more clearly defined hose area with border, thicker granite, and drainyIssue: Add reflective tape to bottom of light poles so dogs can more easily see themyResponse : Continuing to monitor frequency of collisions between dogs/poles before taking further action yIssue:Consider an additional entry near middle of  large dog area to upper area for easier access to restroomsyResponse:Not included in Park Master Plan; future considerationyIssue: Consider additional ways to prevent kids at soccer from coming into contact with dogs at fence lineyResponse: Reviewing concern with Soccer Club and will monitor over the upcoming seasonyIssue: Seal concrete pads under ramadas to prevent dog urine from staining; also seal brick columns up to 3’yResponse: Reviewing options with contractor; likely will be completed in current project yIssue: Consider additional ways to limit dog barking that affects neighboring residencesyResponse: Ongoing concern that staff continues to monitor; no immediate plans other than signageyIssue: Consider extending hours of Dog Park until 10 p.m. from the existing 9 p.m. closure, even just over summer monthsyResponse: No immediate plans to extend hours; may be considered in the futureyIssue: Stalls are reportedly too narrow in the new parking area along Desert Vista making it difficult to get dogs in and out of vehiclesyResponse: The stalls are 9’ wide and meet minimum standards for parking spaces; parking intended for entire park, not just Dog Park; staff will monitor use and make adjustments if necessary yStaff was able to resolve the major issues identified by the park users, as well as some of the other issues identified within the current park improvement project.yRemaining items will need to be monitored, prioritized and budgeted as necessary.yIn January 2009, a Park staff member will be assigned to the park, which will help in ongoing maintenance issues and allow for timely resolutions to minor issues encountered at the park PROJECTED BENEFITS TO THE TOWN 1.Enhance customer service 2.Create a positive environmental impact 3.Create cost savings for the Town 4.Employee recruitment/retention and overall job satisfaction Enhance Customer Service HOW? Town Hall would be open for business Monday through Thursday from 7 a.m.–6 p.m. Extending Town Hall hours four days a week would create Customer Convenience Hours 1.Would allow residents and other customers to do business at Town Hall before or after the standard business day 2.Early opening would particularly benefit builders/contractors 3.Early opening and late closing would also benefit those who commute out of Fountain Hills to work Town Hall would be closed on Fridays Added benefit: Approximately 67 cars would be taken off the streets on Fridays, decreasing traffic congestion during peak commuter hours. Create a positive environmental impact HOW? Energy conservation –fuel savings by approximately 67 full-time Town Employees 1.6,968 fewer commuting trips annually 2.76,648 fewer commuting miles annually Create a positive environmental impact HOW? Reduced pollution 1.70,808 pounds less carbon dioxide released into the atmosphere annually 2.1,703 pounds less volatile organic compounds (VOCs)added to the skies annually.VOCs can react with sunlight to form a dangerous layer of ground-level ozone. 3.Particulate Matter is one of the air pollutants identified by the Environmental Protection Agency as being critical to assessing the environmental health of a place.Primary sources of Particulate Matter include dust,dirt,and smoke from vehicle emissions.Particulate matter generated by driving would be reduced. Create a positive environmental impact WHY? This initiative supports a priority of the Strategic Plan to Enhance Stewardship of the Natural Environment This initiative supports the goal of Maricopa County’s Trip Reduction Program wherein employers and schools are asked to reduce single occupant vehicle trips and/or miles traveled to the work site … One of Council’s FY07-08 goals was to create an Environmental Policy for the Town.Adopted on May 15,2008,it states,“The Town will make environmental costs,risks and impacts an integral part of its planning and decision making processes.” FOUNTAIN HILLS IS GETTING GREENER! Create cost savings for the Town HOW? Projected savings on utility bills 1.Estimated 14.5%reduction on electricity usage,for a total projected annual savings of $9,713 2.Estimated 14.5%reduction on water usage,for a total projected annual savings of $1,010 3.Estimated annual savings on custodial costs of $5,063 Projected savings on Town fleet,as departments will be asked to utilize Town vehicles only when essential during the two hour extension of the business day Employee recruitment and retention HOW? It is often necessary to draw qualified staff from other Valley municipalities.Over 37%of full-time Town employees commute into Fountain Hills. Employee recruitment will be enhanced as a modified work week will be viewed as a benefit of Town employment –a recruiting advantage over other regional employers Employee attrition is sometimes due to commuting time and expense All Town employees,both commuters and Town residents, would reduce 20%of their commuting time and expense Enhance Employee Job Satisfaction HOW? Better balance between work and home life 1.Extended work days are projected to increase focus, productivity and efficiency 2.More time to connect with family,volunteer,participate in community activities,and become involved in schools Less drive-related stress due to less congested roads when commuting to/from work during non-peak hours MORE QUALITY TIME AT WORK –MORE QUALITY TIME AT HOME ADDITIONAL BENEFITS Friday parking spaces would be freed up for the Community Center,better accommodating parking demands for large group functions,such as Sysco,and for community art fairs and other events Expected reductions in staff sick leave due to medical appointments on work days THE IMPORTANT TRIAL PERIOD Public feedback will be solicited during the trial period via walk-in, mail-in and web surveys Services used during extended hours will be tracked, e.g., walk-in customers, telephone calls Complaints will be monitored, with prompt follow-up Customer Convenience Hours would integrate well with the E-government initiative set to begin in November. E-GOVERNMENT WILL PROVIDE ACCESS TO TOWN HALL 24/7 Frequently Asked Questions and a Customer Request Management System will become available to Town citizens on-line Even though Town Hall would be closed on Fridays,citizens will still have access to Town government SOME TOWN SERVICES WOULD REMAIN OPEN ON FRIDAYS Community Center/Senior Services Public Safety 1.Maricopa County Sheriff’s Office 2.Fountain Hills Rural/Metro Public Safety currently operates with modified work schedules.The Community Center/Senior Services would have the option of staffing rotating 10-hour shifts,with some employees working Mondays and some Fridays. POTENTIAL CHALLENGES & SOLUTIONS Some residents and customers may want to do Town business on Fridays Drop boxes,E-Government services on-line,help lines,and on-call personnel will all be available.Occasionally instances may arise when Town business must take place on a Friday. Department Directors are at liberty to schedule employees and make appointments on Fridays when essential It may take time for the public to get used to the change in hours of operation First floor entrances to Town Hall would remain open on Fridays.For the first two Fridays,a volunteer would sit at the Information Desk to answer any questions about Town Hall hours and distribute literature about Customer Convenience Hours. POTENTIAL CHALLENGES & SOLUTIONS Some employees may have child care issues Flexibility will be given to each department to address employees’child care needs.Great effort will be taken to find solutions that will meet the needs of both the employee and the Town.Some employees have indicated that in their circumstance this schedule will reduce their daycare costs. Having Friday off will give employees another full day to be with their families. Employee fatigue may occur with extended hours Cities working with schedules similar to the one proposed have reported an increase in employee productivity once employees adjusted to the schedule.Some operations,such as contacting the public,are easier to accomplish during hours when people are more likely to be home from work. ADVANCE NOTIFICATION TO THE PUBLIC WOULD BE CRITICAL A well-planned and extensive public outreach program would take place for a minimum of 30 days prior to starting Customer Convenience Hours. PUBLIC OUTREACH COMPONENTS Town newsletters will include Customer Convenience Hours and effective date Signs will be placed on all entry doors at Town Hall Flyers and fact sheets will be placed on Town kiosks at Town Hall,the Community Center,Library and Town parks Notices will be placed on all Town bulletin boards All telephone messages to the public will announce Customer Convenience Hours and the Friday closure Press releases will be issued to Valley newspapers,including the Fountain Hills Times,Take 5,the Arizona Republic,and the East Valley Tribune PUBLIC OUTREACH COMPONENTS The home page of the Town website will list Customer Convenience Hours and effective date,and related links will be updated as well Notices will be placed on all Town Council agendas and other Board and Commission agendas Channel 11 will frequently run Customer Convenience Hours and effective date The Public Information Officer will create a standard email signature for all outgoing staff emails noting Customer Convenience Hours and effective date Customer Service Representatives will inform the public whenever possible when receiving incoming calls or greeting customers QUESTIONS?