HomeMy WebLinkAboutAgenda 12-18-08Z:\Council Packets\2008\R12-18-08\Agenda 12-18-08.doc Last printed 12/17/2008 2:18 PM Page 1 of 4
Revised 12/17/08
NOTICE OF ADMINISTRATIVE AND
REGULAR SESSIONS OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:30 P.M. - ADMINISTRATIVE SESSION
6:30 P.M. - REGULAR SESSION
WHEN: THURSDAY, DECEMBER 18, 2008
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the
Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in
the Council Chamber Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk
or the Mayor. At that time, speakers should stand and approach the podium. Speakers are
asked to state their name prior to commenting and to direct their comments to the Presiding
Officer and not to individual Councilmembers. Speakers’ statements should not be
repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have
waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion
of their time for a later time or (ii) transfer any portion of their time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during
the Public Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time
limits may be waived by (i) discretion of the Town Manager upon request by the speaker not
less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the
Mayor either prior to or during a Meeting. Please be respectful when making your
comments. If you do not comply with these rules, you will be asked to leave.
Mayor Jay Schlum
Councilmember Mike Archambault Councilmember Cassie Hansen
Councilmember Dennis Contino Vice Mayor Henry Leger
Councilmember Ginny Dickey Councilmember Keith McMahan
Z:\Council Packets\2008\R12-18-08\Agenda 12-18-08.doc Last printed 12/17/2008 2:18 PM Page 2 of 4
ADMINISTRATIVE SESSION AGENDA
ALL ADMINISTRATIVE SESSION ITEMS LISTED ARE FOR DISCUSSION ONLY. NO
ACTION CAN OR WILL BE TAKEN. The primary purpose of administrative session meetings
is to provide the Town Council with the opportunity for in-depth discussion and study of specific
subjects. Public comment is not provided for on the Agenda and may be made only as approved by
consensus of the Council. In appropriate circumstances, a brief presentation may be permitted by a
member of the public or another interested party on an Agenda item if invited by the Mayor or the
Town Manager to do so. The Presiding Officer may limit or end the time for such presentations.
CALL TO ORDER
ROLL CALL – Mayor Jay Schlum
1.) UPDATE by the Director of Planning and Zoning on activities and projects: General Plan
and Trash/Recycling Update.
2.) DISCUSSION of amending the Town of Fountain Hills Financial Policies for the addition
of a Rainy Day Fund.
3.) ADJOURNMENT.
REGULAR SESSION AGENDA
CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Jay Schlum
INVOCATION – Pastor Paul Soderquist, Fountain Hills Presbyterian Church
ROLL CALL – Mayor Jay Schlum
MAYOR’S REPORT
(i) None.
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
(i) The Fountain Hills’ youth will present an update on current activities and
accomplishments.
(ii) Quarterly financial presentation by Finance Director Julie Ghetti.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda.
Z:\Council Packets\2008\R12-18-08\Agenda 12-18-08.doc Last printed 12/17/2008 2:18 PM Page 3 of 4
CONSENT AGENDA
1.) CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from
December 4 and 9, 2008.
2.) CONSIDERATION of a TEMPORARY USE PERMIT for the Plaza Fountainside Outdoor
Retail Sales for repeating events for 2009. (TU2008-11)
REGULAR AGENDA
3.) CONSIDERATION of APPOINTING citizen(s) to the Parks and Recreation Commission with each serving a two year term beginning January 1, 2009, and ending December 31, 2010.
4.) CONSIDERATION of APPOINTING citizen(s) to the McDowell Mountain Preservation Commission with each serving a two year term beginning January 1, 2009, and ending December 31, 2010.
5.) CONSIDERATION of APPOINTING four citizen(s) to the Community Center Advisory Commission with each serving a two year term beginning January 1, 2009, and ending December 31, 2010.
6.) CONSIDERATION of APPOINTING three citizen(s) to the Senior Services Advisory
Commission with each serving a two year term beginning January 1, 2009, and ending
December 31, 2010.
7.) CONSIDERATION of APPOINTING two citizen(s) to the Public Safety Advisory
Commission with each serving a two year term beginning January 1, 2009, and ending
December 31, 2010.
8.) CONSIDERATION of the PURCHASE AGREEMENT with Five Star Ford for a 2009 F-
150 Ford truck, in the amount of $43,003.88, for use by the Assistant Fire Chief.
9.) CONSIDERATION of RESOLUTION 2008-44, a proposed amendment to the existing
October 2, 2008, Development Agreement between the Town of Fountain Hills and Fountain
Hills Town Square, LLC for the Fountain Hills Town Square – Phase I. (Case #DA2008-02)
10.) CONSIDERATION of the CONCEPT PLAN for the “Fountain Hills Town Square – Phase
I” development project consisting of 155,205 square feet of commercial retail, office, and a
12-screen theatre. Also included are parking areas, extensive landscaping, and various public
improvements. The project is located at 16725 E. Avenue of the Fountains. (Case
#CP2008-08)
11.) CONSIDERATION of RECLASSIFYING the position of Assistant to the Town Manager
to Deputy Town Manager and hiring a full-time Economic Development Administrator.
12.) CONSIDERATION of a STREET MAINTENANCE CONTRACT with Southwest Slurry
Seal, Inc. and Nesbitt Contracting Co., Inc. for a combined price not to exceed $825,000.
13.) CONSIDERATION of RESOLUTION 2008-45, regarding an intergovernmental agreement with the City of Mesa in it capacity as Administrative Manager for Topaz Regional Wireless Cooperative, relating to communications and operations.
14.) COUNCIL DISCUSSION/DIRECTION to the Town Manager.
Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council:
A. None.
Z:\Council Packets\2008\R12-18-08\Agenda 12-18-08.doc Last printed 12/17/2008 2:18 PM Page 4 of 4
15.) SUMMARY of COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the
Town Manager.
16.) ADJOURNMENT
DATED this 12th day of December, 2008
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with
disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the
meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda
information in large print format. Supporting documentation and staff reports furnished the Council
with this agenda are available for review in the Clerk’s office.
Z:\Council Packets\2008\R12-18-08\Agenda 12-18-08.doc Last printed 12/17/2008 2:18 PM Page 1 of 4
Revised 12/17/08
NOTICE OF ADMINISTRATIVE AND
REGULAR SESSIONS OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:30 P.M. - ADMINISTRATIVE SESSION
6:30 P.M. - REGULAR SESSION
WHEN: THURSDAY, DECEMBER 18, 2008
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the
Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in
the Council Chamber Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk
or the Mayor. At that time, speakers should stand and approach the podium. Speakers are
asked to state their name prior to commenting and to direct their comments to the Presiding
Officer and not to individual Councilmembers. Speakers’ statements should not be
repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have
waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion
of their time for a later time or (ii) transfer any portion of their time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during
the Public Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time
limits may be waived by (i) discretion of the Town Manager upon request by the speaker not
less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the
Mayor either prior to or during a Meeting. Please be respectful when making your
comments. If you do not comply with these rules, you will be asked to leave.
Mayor Jay Schlum
Councilmember Mike Archambault Councilmember Cassie Hansen
Councilmember Dennis Contino Vice Mayor Henry Leger
Councilmember Ginny Dickey Councilmember Keith McMahan
Z:\Council Packets\2008\R12-18-08\Agenda 12-18-08.doc Last printed 12/17/2008 2:18 PM Page 2 of 4
ADMINISTRATIVE SESSION AGENDA
ALL ADMINISTRATIVE SESSION ITEMS LISTED ARE FOR DISCUSSION ONLY. NO
ACTION CAN OR WILL BE TAKEN. The primary purpose of administrative session meetings
is to provide the Town Council with the opportunity for in-depth discussion and study of specific
subjects. Public comment is not provided for on the Agenda and may be made only as approved by
consensus of the Council. In appropriate circumstances, a brief presentation may be permitted by a
member of the public or another interested party on an Agenda item if invited by the Mayor or the
Town Manager to do so. The Presiding Officer may limit or end the time for such presentations.
CALL TO ORDER
ROLL CALL – Mayor Jay Schlum
1.) UPDATE by the Director of Planning and Zoning on activities and projects: General Plan
and Trash/Recycling Update.
2.) DISCUSSION of amending the Town of Fountain Hills Financial Policies for the addition
of a Rainy Day Fund.
3.) ADJOURNMENT.
REGULAR SESSION AGENDA
CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Jay Schlum
INVOCATION – Pastor Paul Soderquist, Fountain Hills Presbyterian Church
ROLL CALL – Mayor Jay Schlum
MAYOR’S REPORT
(i) None.
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
(i) The Fountain Hills’ youth will present an update on current activities and
accomplishments.
(ii) Quarterly financial presentation by Finance Director Julie Ghetti.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda.
Z:\Council Packets\2008\R12-18-08\Agenda 12-18-08.doc Last printed 12/17/2008 2:18 PM Page 3 of 4
CONSENT AGENDA
1.) CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from
December 4 and 9, 2008.
2.) CONSIDERATION of a TEMPORARY USE PERMIT for the Plaza Fountainside Outdoor
Retail Sales for repeating events for 2009. (TU2008-11)
REGULAR AGENDA
3.) CONSIDERATION of APPOINTING citizen(s) to the Parks and Recreation Commission with each serving a two year term beginning January 1, 2009, and ending December 31, 2010.
4.) CONSIDERATION of APPOINTING citizen(s) to the McDowell Mountain Preservation Commission with each serving a two year term beginning January 1, 2009, and ending December 31, 2010.
5.) CONSIDERATION of APPOINTING four citizen(s) to the Community Center Advisory Commission with each serving a two year term beginning January 1, 2009, and ending December 31, 2010.
6.) CONSIDERATION of APPOINTING three citizen(s) to the Senior Services Advisory
Commission with each serving a two year term beginning January 1, 2009, and ending
December 31, 2010.
7.) CONSIDERATION of APPOINTING two citizen(s) to the Public Safety Advisory
Commission with each serving a two year term beginning January 1, 2009, and ending
December 31, 2010.
8.) CONSIDERATION of the PURCHASE AGREEMENT with Five Star Ford for a 2009 F-
150 Ford truck, in the amount of $43,003.88, for use by the Assistant Fire Chief.
9.) CONSIDERATION of RESOLUTION 2008-44, a proposed amendment to the existing
October 2, 2008, Development Agreement between the Town of Fountain Hills and Fountain
Hills Town Square, LLC for the Fountain Hills Town Square – Phase I. (Case #DA2008-02)
10.) CONSIDERATION of the CONCEPT PLAN for the “Fountain Hills Town Square – Phase
I” development project consisting of 155,205 square feet of commercial retail, office, and a
12-screen theatre. Also included are parking areas, extensive landscaping, and various public
improvements. The project is located at 16725 E. Avenue of the Fountains. (Case
#CP2008-08)
11.) CONSIDERATION of RECLASSIFYING the position of Assistant to the Town Manager
to Deputy Town Manager and hiring a full-time Economic Development Administrator.
12.) CONSIDERATION of a STREET MAINTENANCE CONTRACT with Southwest Slurry
Seal, Inc. and Nesbitt Contracting Co., Inc. for a combined price not to exceed $825,000.
13.) CONSIDERATION of RESOLUTION 2008-45, regarding an intergovernmental agreement with the City of Mesa in it capacity as Administrative Manager for Topaz Regional Wireless Cooperative, relating to communications and operations.
14.) COUNCIL DISCUSSION/DIRECTION to the Town Manager.
Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council:
A. None.
Z:\Council Packets\2008\R12-18-08\Agenda 12-18-08.doc Last printed 12/17/2008 2:18 PM Page 4 of 4
15.) SUMMARY of COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the
Town Manager.
16.) ADJOURNMENT
DATED this 12th day of December, 2008
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with
disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the
meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda
information in large print format. Supporting documentation and staff reports furnished the Council
with this agenda are available for review in the Clerk’s office.