HomeMy WebLinkAbout2010.0805.TCREM.Minutesz:\council packets\2010\r8-19-10\100805m.docx Page 1 of 7
TOWN OF FOUNTAIN HILLS
MINUTES OF THE EXECUTIVE AND REGULAR SESSIONS OF THE
FOUNTAIN HILLS TOWN COUNCIL
AUGUST 5, 2010
EXECUTIVE SESSION AGENDA
CALL TO ORDER
Mayor Schlum called the Executive Session to order at 5:30 p.m. in the Fountain Conference Room at Fountain Hills
Town Hall.
AGENDA ITEM #1 - ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: PURSUANT TO §38-
431.03(A)(4). DISCUSSION OR CONSULTATION WITH THE ATTORNEYS OF THE PUBLIC BODY IN
ORDER TO CONSIDER ITS POSITION AND INSTRUCT ITS ATTORNEYS REGARDING THE PUBLIC
BODY’S POSITION REGARDING CONTRACT THAT ARE THE SUBJECT OF NEGOTIATIONS, IN
PENDING OR CONTEMPLATED LITIGATION OR IN SETTLEMENT DISCUSSIONS CONDUCTED IN
ORDER TO AVOID OR RESOLVE LITIGATION (SPECIFICALLY, RELATING TO NEGOTIATION OF A
SOLID WASTE HAULER CONTRACT).
Present for roll call were the following members of the Town Council: Mayor Schlum, Councilmember Contino,
Councilmember Leger, Councilmember Brown*, Councilmember Hansen, Councilmember Elkie and Councilmember
Dickey. Town Manager Rick Davis, Town Attorney Andrew McGuire, Town Engineer Randy Harrel, Storm
Water/Environmental Planner Raymond Rees, and Town Clerk Bev Bender were also present.
*Vice Mayor Brown participated in the entire meeting through the use of teleconferencing equipment.
Councilmember Dickey MOVED to covene the Executive Session and Councilmember Elkie SECONDED the motion,
which CARRIED UNANIMOUSLY (7-0).
AGENDA ITEM #2 – ADJOURNMENT.
Mayor Schlum adjourned the Executive Session at 6:20 p.m.
REGULAR SESSION AGENDA
CALL THE REGULAR SESSION TO ORDER
Mayor Schlum called the Regular Session to order at 6:30 p.m. in the Fountain Hills Town Hall Council Chambers.
INVOCATION – Minister Don Lawrence, Christ’s Church of Fountain Hills
ROLL CALL
Present for roll call were the following members of the Fountain Hills Town Council: Mayor Schlum, Councilmember
Contino, Councilmember Leger, Vice Mayor Brown*, Councilmember Hansen, Councilmember Elkie and
Councilmember Dickey. Town Manager Rick Davis, Town Attorney Andrew McGuire and Town Clerk Bev Bender
were also present.
*Vice Mayor Brown participated throughout the entire meeting through the use of teleconferencing equipment.
MAYOR’S REPORT
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(i) The Mayor will read a proclamation declaring August 1, 2010 through August 31, 2010 as Drowning Impact
Awareness Month.
Mayor Schlum stated that regarding drowning impact awareness that the number and impact of child drowning in Arizona
affected everyone. He noted that drowning incidents in Arizona took the lives of the equivalent of a classroom of children
each year. The Mayor said that a child drowning could happen to any family regardless of education, race or socio-
economic background. He added that keeping children healthy and save was the goal of hospitals, fire departments and
other prevention institutions in Arizona and raising awareness would increase understanding and education of effective
ways to prevent drowning. Mayor Schlum declared August 1 through August 31, 2010, Drowning Awareness Month in
the Town of Fountain Hills.
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
(i) None.
CALL TO THE PUBLIC
Town Clerk Bev Bender advised that one citizen wished to address the Council relative to Agenda Item #2 and the Mayor
said that if agreeable, the citizen could present his remarks when that item was discussed. The speaker agreed to speak at
that time.
CONSENT AGENDA
AGENDA ITEM #1 – CONSIDERATION OF APPROVING THE TOWN COUNCIL MEETING MINUTES
FROM JUNE 8, AND 17, 2010.
Councilmember Leger MOVED to approve the Consent Agenda as listed and Councilmember Elkie SECONDED the
motion. A roll call vote was taken with the following results:
Councilmember Dickey Aye
Mayor Schlum Aye
Councilmember Leger Aye
Councilmember Hansen Aye
Councilmember Contino Aye
Vice Mayor Brown Aye
Councilmember Elkie Aye
The motion CARRIED UNANIMOUSLY (7-0).
REGULAR AGENDA
AGENDA ITEM #2 – DISCUSSION WITH POSSIBLE DIRECTION TO STAFF REGARDING EXPANDING
THE FIRE DEPARTMENT PUBLIC ACCESS DEFIBRILLATION (PAD) PROGRAM THROUGH THE
PURCHASE OF FIFTEEN (15) AUTOMATED EXTERNAL DEFIBRILLATORS (AQEDS) FOR THE
FOUNTAIN HILLS FIRE DEPARTMENT.
Assistant Fire Chief Randy Roberts addressed the Council relative to this agenda item and highlighted a brief PowerPoint
presentation on this issue (copy available in the office of the Town Clerk). He noted that the leading cause of death in the
United States was sudden cardiac arrest with sudden Cardiac Arrest (SCA) striking approximately 365,000 people in the
U.S. every year. Key to survival was rapid defibrillation. He noted that there was an approximate 90% chance of survival
if defibrillation was provided within the first minute of SCA and a less than 5% chance of survival if delayed. He
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discussed the four key elements of the Chain of Survival: Early Access, Early CPR, Early Defibrillation and Early
Advanced Care.
Chief Roberts informed the Council that this evening the Department was proposing that the program be expanded and
that the Town purchase 15 additional AED's to be placed in Maricopa County Sheriff Officers' (MCSO's) vehicles. He
advised that the Fire Department would be responsible for training, maintenance and inventory and added that the initial
purchase price was estimated to be $20,100 (additional maintenance fees would be realized after the first two years). He
expanded on the benefits of having AEDs in patrol cars and said that MCSO frequently arrived on scenes prior to EMS.
He further stated that this would increase the saturation of available mobile AEDs in Town. He commented on the lives
that had been saved as a result of having the Town's current AEDs in place.
Chief Roberts thanked the Council for the opportunity to address them and indicated his and Captain Kleinheinz's
willingness to respond to questions.
Mayor Schlum thanked Chief Roberts for his presentation.
The Mayor said that the Council would now hear comments from citizens and Ms. Bender advised that two citizens
wished to speak under this agenda item.
Mr. Reece Stigler addressed the Council and stated he had heard a very good presentation on a program the town of
Rochester, Minnesota has and they did a lot of sharing between their Fire and Police Departments. He said that they
talked about the immediate care that was available because of their defibrillators and the sooner rescue personnel could
get to the equipment, the better the possibility of saving lives. He added that the defibrillators were helping to save lives
and urged the Council to approve this agenda item.
Mr. Phil Gaziano addressed the Council and said that he just wanted to straighten something out that he stated at the
presentation made at the joint meeting between the Council and the Public Safety Commission. He advised that
Councilmembers Dickey and Leger had some reservations regarding dispatch protocol and added that that was not a
consideration as far as this issue and wanted to clarify that. He added that he did not know that Chief Roberts was going
to discuss the fact that it would be almost simultaneous (as far as the notification to both Fire and MCSO). He noted that
they had approximately 25 defibrillators in Town (the last purchase was for ten) and he had asked the company to donate
two defibrillators if the order went through and they kept the same product in Town. He stated that he did not know
whether they did that or not but he had asked.
The Mayor thanked both citizens for their comments.
Councilmember Contino MOVED to approve directing staff to solicit quotes for 15 AEDs to expand the Fire Department
PAD program by installing fifteen (15) new AEDs in MCSO patrol cars and Councilmember Hansen SECONDED the
motion.
Councilmember Elkie asked Captain Kleinheinz to come forward and said in a situation where an emergency was fire
related (unrelated to a police issue) and dispatch was called, he would like to know how the dispatcher would differentiate
-- or was there a way to differentiate -- when they should or should not send an MCSO vehicle to the scene. He said he
knew there were situations when both were required but his question was in such a case would MCSO be dispatched to all
fire related calls and vice versa.
Captain Kleinheinz responded that anytime there was a medical call, a 9-1-1 call, it came into the MCSO dispatch and a
button was pushed that connected them directly to Rural Metro's dispatch and from there it was "portioned out" --
dispatched to the appropriate company to go out to the scene. He advised that he had commented a while ago at a meeting
on this issue that it was always good to have the law portion follow fire on fire calls because they were there to serve the
public and have a contract (differs from the County). He discussed a protocol change that was made several years ago and
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stated that if they had a call from someone complaining of chest pains, the call taker who sends it immediately over to
Rural Metro was already typing into the program (Computer Aided Dispatch) to have deputies sent out to the scene as
well. He added that they were not going to be in the position of trying to determine on the phone whether or not it was a
call for an AED or should it be MCSO or Fire or just Fire. He stated that they would roll if it was a serious medical
condition and the AED would be one added tool that they could use to help the residents of the Town.
Additional discussion ensued relative to the processes that are and would be in place to ensure the highest level of safety
for Town residents.
Councilmember Elkie asked if having the AEDs would increase the cost of having MCSO respond (any additional costs)
and Captain Kleinheinz replied that there were no additional costs involved.
Councilmember Leger thanked the Captain for his clarification and said this issue was raised at the joint meeting between
the Council and Public Safety Committee (the importance of concurrency between MCSO and Rural Metro). He said that
Captain Kleinheinz's response alleviated the concern that he had.
In response to a question from Councilmember Leger, Captain Kleinheinz explained that the 9-1-1 calls that were
generated outside of Fountain Hills go to the MCSO radio room first and would be handled concurrently.
Mayor Schlum asked whether anything would change down at dispatch once they were aware of the fact that the AEDs
would be in the squad cars.
Captain Kleinheinz replied no and said it did not matter what it was that they were rolling to, because of the service level
that the Sheriff's Office was trying to provide to the Town, if it was a 9-1-1 call, deputies would be dispatched (no triage
would be done on the phone) -- if it was a major medical they were rolling. He stated that this had been an on-going
collaboration with Chief LaGreca and Chief Roberts.
Mayor Schlum commented that the dispatch personnel were highly trained, skilled individuals.
Additional discussion ensued relative to installation and the fact that the departments were looking at making them
accessible from inside the patrol cars (not trunk items) and the fact that they would locate the best tactical place; the fact
that had it not been for Mr. Phil Gaziano, this issue would not have even gotten to the surface; the fact that this program
might wind up being the model for other contracted cities; Councilmember Dickey’s question relating to installation cost
and her comments that possibly other expenses would be incurred by the Town, the fact that they were bidding and
expecting $20,000 for the 15 AEDs, the equipment itself would be owned by the Town of Fountain Hills, that the
Rochester report had said that they had been fortunate to have avoided most of the cost due to the generosity of the
various manufacturers that supported the program and her question as to if other cost mitigating factors had been looked
into (i.e. grants, manufacturer donations or manufacturer discounts); the fact that Captain Kleinheinz had not yet seen the
bid that came in but he was cognizant of the fact that they had included items that were outside of the contract; on-going
costs and discussions that had taken place relative to conducting a Public Safety Day (MCSO and Rural Metro) and asking
Mr. Gaziano to head up the fund raising efforts for the event(s); the fact that the monies generated would be specifically
used for the upkeep/maintenance of the AED equipment; the goal of ensuring that following purchase of the equipment,
upkeep/maintenance costs would be covered by monies generated (no cost to the Town); the fact that Captain Kleinheinz
would be leaving but no definite date had been determined as yet, it was on hold (in fact it was a request and the Captain
might not be leaving at all); the unique arrangement that existed in Town between MCSO and Rural Metro and
Councilmember Leger’s appreciation and support; dispatch protocol and Councilmember Leger's recommendation that
they operationalize the process; Captain Kleinheniz's willingness to present that recommendation to the Commander of
the Communications Division; and Councilmember Leger's comment that he recommended and would be more
comfortable if it were memorandized (if not at a divisional level, then at a local level).
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Fire Chief Scott LaGreca addressed the Council and stated that, for the record, when they went out to bid for these
devices, it was not going to be a proprietary spec, not a wink and a nod with any particular vendor, and he wanted to
clarify that it was going to be an equal bid for all participating vendors. He said that should the winning bidder wish to
reward the Town for past purchases (after the fact) and choose to donate additional equipment, they would be receptive to
it but that was not going to be part of the decision making process and it was not a "done deal."
The Mayor thanked Captain Kleinheinz and Chief LaGreca for all they do and also expressed appreciation to Mr. Gaziano
for his on-going efforts to support the Town and enhance the quality of life.
Councilmember Contino also thanked Captain Kleinheinz and Chief LaGreca and their staff for all they do to save and
protect the citizens of Fountain Hills. He stressed the fact that they could not put a price tag on a life and spoke in strong
support of purchasing the life-saving equipment.
Mr. Gaziano addressed the Council and said that there was a line item in the Fountain Hills Cultural and Civic
Organization for AEDs and today they had $1400 in it and the reason he raised that money was to buy batteries,
equipment, etc. He said that he was going to use that organization to raise money for that line item in the budget so that it
could be drawn on as needed.
Mayor Schlum and the members thanked Mr. Gaziano and gave him a round of applause for his on-going efforts in this
regard.
Vice Mayor Brown expressed appreciation to everyone involved and asked if all 15 AEDs would be installed in patrol
cars and Captain Kleinheinz stated no, they would not. He explained that they would place an AED right outside the cell
doors in the hallway in the holding facility to ensure that if any issues arise from an arrest that was made, the equipment
would be in place for rapid use.
The Vice Mayor asked if the equipment being placed in cars could withstand the heat and whether that would affect the
life expectancy of the equipment.
Chief Kleinheinz responded that the batteries for the units had all been tested in extreme heat and had a life expectancy of
four years and if a battery went down within that time frame, it would be covered by the warranty.
The Mayor once again expressed appreciation to everyone involved in this very important life saving issue.
The motion CARRIED UNANIMOUSLY (7-0).
AGENDA ITEM #3 – CONSIDERATION OF RESOLUTION 2010-25, LEVYING UPON THE ASSESSED
VALUATION OF THE PROPERTY WITHIN THE TOWN OF FOUNTAIN HILLS, SUBJECT TO TAXATION
A CERTAIN SUM UPON EACH ONE HUNDRED DOLLARS ($100.00) OF VALUATION SUFFICIENT TO
RAISE THE AMOUNTS ESTIMATED TO BE REQUIRED IN THE ANNUAL BUDGET, SPECIFICALLY
BONDED INDEBTEDNESS, FOR THE PURPOSE OF PAYING PRINCIPAL AND INTEREST UPON
BONDED INDEBTEDNESS; ALL FOR THE FISCAL YEAR ENDING JUNE 30, 2011.
Mayor Schlum said that in the absence of a presentation he would ask for a motion on this agenda item.
Councilmember Dickey MOVED to approve Resolution 2010-25, levying upon the assessed valuation of the property
within the Town of Fountain Hills for the purpose of paying FY 2010-11 principal and interest on bonds and Vice Mayor
Brown SECONDED the motion.
There were no citizens wishing to speak on this agenda item.
Mayor Schlum advised that the Council had received requested clarifications from staff.
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Councilmember Dickey pointed out that she had asked Finance Director Julie Ghetti a question and last years' tax rate was
.2273 and this years' rate was .1638; last years' assessed valuation was a little over $651 million and this years' was $576.5
million. She added that last year the tax on a $300,000 home was $68.00 and it would now be about $49.00 a year.
The motion CARRIED UNANIMOUSLY (7-0).
AGENDA ITEM #4 – QUARTERLY UPDATE BY THE TOWN MANAGER ON THE PROGRESS OF
IMPLEMENTING COUNCIL’S GOALS FOR 2009-10.
Town Manager Rick Davis addressed the Council relative to this agenda item. He displayed a chart that was part of a
PowerPoint presentation relative to the progress of implementing Council’s goals for FY 2009-10 (copy on file in the
office of the Town Clerk). Mr. Davis said that he was particularly pleased to report to the Council that staff had
completed their goals for the fourth quarter of the last fiscal year. He said that in January of 2009 the Council established
13 goals and there were more than 70 different initiatives associated with those goals. He said that despite all of the
challenges staff faced, including decreases in the level of personnel, they were able to fulfill all of the identified goals.
Mr. Davis indicated his willingness to respond to questions from the Council.
There were no questions from the Council relative to this agenda item.
Mr. Davis thanked staff for their hard work and on-going efforts and reiterated that under very difficult circumstances
they were able to accomplish so much. He said that this spoke to staff’s quality and dedication to public service.
Mayor Schlum agreed and stated that staff's efforts had been discussed many times during the budgetary process. He
added that it was very challenging and very difficult but they gotten through it the way they did because of the quality of
staff, the citizenry and the Town Council. He thanked everyone for their efforts to achieve the prior year's goals and on-
going work to continue that through the next calendar year.
AGENDA ITEM #5 – COUNCIL DISCUSSION/DIRECTION TO THE TOWN MANAGER.
Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii)
directing staff to conduct further research and report back to the Council:
None.
Councilmember Leger said that last year they posted the Town's goals on the Town's website and said he would like to
suggest that that be continued. He stated that they were talking about a tremendous amount of work and the Council was
not asking a lot of questions this evening because this process had been discussed throughout the year. He added that Mr.
Davis' report was extensive and he did not have any specific questions but he believed it was helpful at the completion of
the year to post the goals and progress made on the web. He said that he would recommend that this be an ongoing
process and that staff place the current goals on the website as well as the updates.
Mr. Davis advised that he would be happy to do so.
AGENDA ITEM #6 – SUMMARY OF COUNCIL REQUESTS AND REPORT ON RECENT ACTIVITIES BY
THE TOWN MANAGER.
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AGENDA ITEM #7 – ADJOURNMENT.
Councilmember Leger MOVED to adjourn the Regular Session at 7:21 p.m. and Councilmember Elkie SECONDED the
motion, which CARRIED UNANIMOUSLY (7-0).
TOWN OF FOUNTAIN HILLS
By_____________________________
Mayor Jay T. Schlum
ATTEST AND
PREPARED BY:
___________________________
Bevelyn J. Bender, Town Clerk
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Executive/Regular Sessions
held by the Town Council of Fountain Hills in the Town Hall Council Chambers on the 5th day of August, 2010. I further
certify that the meetings were duly called and that a quorum was present.
Dated this 19th day of August, 2010.
_____________________________
Bevelyn J. Bender, Town Clerk