HomeMy WebLinkAboutC2019-025 �KAivii Town of Fountain Hills
/4°77°f .- c1 16705 East Avenue of the Fountains
i 'sat ell a , Fountain Hills, Arizona 85268
/ Phone: 480-816-5100
+ v
o e
� Fax: 480-837-3145
i
REQUEST FOR QUOTATION
FOR
Meeting Transcription Services
Contract No. 2019-25
All quotes due by 9/1/2018, 3:00 P.M., Local Time, Phoenix, Arizona.
The Town of Fountain Hills (the "Town") is seeking a licensed and qualified Vendor to provide all material and
labor required, as described below, on an as-needed basis for a period of one year.
Section I—Project Information
1. Vendor will transcribe the following minutes of the Town Council:
A. Two regularly-scheduled meetings, which are held on the first and third Thursdays of each month.
B. Monthly work—study sessions,which are held on Tuesdays, as needed.
C. Special sessions, as needed.
D. Council's annual retreat.
2. The transcribed draft minutes are due on Tuesday following the date of the meeting unless other
arrangements have been made in advance of the deadline.
3. The Contract created by this request and the resulting quotation will automatically renew for up to
two successive one-year terms, unless the Vendor notifies the Town in writing of its desire to
terminate the Contract. If extended, the then-current prices shall be applicable during the subsequent
renewal year unless the Vendor notifies the Town in writing of any rate increase an the Town approves
the increase with an authorized signature, prior to the end of the then-current term.
Section II—Instructions and Conditions
1. This is an indefinite quantity and indefinite delivery Agreement for Services, which shall only be provided
when the Town chooses to move forward with a pending project and proper authorization and
documentation have been approved. The Town does not guarantee any minimum or maximum amount
of Services will be requested under this Agreement.
2. Vendors must state the manufacturer of each product quoted on in conformity with the specifications.
3. All quotations must contain the quoting firm's name and be signed by an authorized agent, officer or
employee.
4. Award will be made to the Vendor whose quotation is the most advantageous to the Town.
5. Please attach your Quotation behind the Exhibit A cover sheet and submit this document to the address
above.
PHOENIX 77018-1 484694v1
o,
p u
( r 1
[ O
. r .
•
a u
° G. ci
t Rimer • l , ,
aw
' i
a,l
i �.
111111; !
o f 1 tit 7 ,..; J: E 3
•
MIAf
8
'a. '
a B0. to z • l! t. r' 3
:� � ' tea:
4 O gg 4
W =
$
•
n t 4 ay;
4i
' r
- fP • r
EXHIBIT A
To
REQUEST FOR QUOTATION -
FOR
MEETING TRANSCRIPTION SERVICES ,
•
'(Vendor's Quotation)
- . BEVELYN,SENDER ;
• 7858 E:NATAL AVENUE
MESA AZ'85209• - . _
`(480)694-4086_
A desaiption of seIvIces as presented on the Request•for;Quotation Section #1 Protect
• Information:hems-1 through 3. z
S4S per hour-with-a inirtimum of A.hours'per.session Peyable either on the'1"or 15;"of esti.
moat .
fBDory�c y�n a- t L
3nfisg- • f _
3fi
4}} ; f::''''''
- _ • - _ 44'..,.-----/-
• - - - J `y F`2r .
,2:
. PHOENpt,77018.146 w4vr d.. .-*7.1-6;.•:•4,
.. a- _ • _ A. f E A
9
L `