HomeMy WebLinkAboutC2019-041 Town of Funtain Hills
ert of{ 16705 East Avenue of the Fountains
Fountain Hills,Arizona 85268
Phone: 480-816-5100
•' - .+ Fax:480-837-3145
REQUEST FOR QUOTATION ..
FOR
Temporary Outdoor Public Restrooms
C2019-041
All quotes due by November 5,2018, 10:00 A.M., Local Time, Phoenix,Arizona.
The Town of Fountain Hills (the "Town") is seeking a licensed and qualified Vendor to provide all material and
labor required as described below for a period of up to one year,with up to one renewable one-year option.
Section I—Project Information
Contract holder will provide and perform the following located at or near the Adero Canyon Trailhead,with the
exact location to be provided by the Town: Provide three standard portable restrooms and one ADA
wheelchair accessible portable restroom.The contract holder will provide delivery and set-up of each unit and
provide removal of each unit upon the termination of the contract. The contract holder will perform a weekly
service of each unit that will include hand sanitizer for each unit.
The contract created by this request and the resulting quotation will automatically renew for up to one
successive one-year term, unless the vendor notifies the Town in writing of its desire to terminate the
contract. If extended, the then-current prices shall be applicable during the subsequent renewal year unless
the vendor notifies the Town in writing of any rate increase and the Town approves the increase with an
authorized signature, prior to the end of the then-current term.
Section II—Instructions and Conditions
1. This is an indefinite quantity and indefinite delivery Agreement for Services,which shall only be provided
when the Town chooses to move forward with a pending project and proper authorization and
documentation have been approved. The Town does not guarantee any minimum or maximum amount
of Services will be requested under this Agreement.
2. Vendors must state the manufacturer of each product quoted on in conformity with the specifications.
3. All quotations must contain the quoting firm's name and be signed by an authorized agent, officer or
employee.
4. Award will be made to the vendor whose quotation is the most advantageous to the Town.
5. Please attach your Quotation behind the Exhibit A cover sheet and submit this document to the address
above.
If you need additional information or have questions please contact Kevin Snipes by email ksnipes(cifh.az.gov.
2375176,6
Section III—Pricing
The Quotation shall be attached hereto as Exhibit A and shall contain pricing unless a separate price sheet is
required, in which case the Price Sheet shall be submitted in the form attached hereto as Exhibit B and
incorporated herein by reference.
Note: Prices offered shall include applicable state and local taxes.
Section IV—Execution and Submission
By executing this document and submitting a quotation to the Town of Fountain Hills, the authorized agent
agrees(i) he/she has read the Town's Standard Terms and Conditions, dated April 14, 2016, as set forth on the
Town of Fountain Hills website (http:/Avww.fh.az.gov/po-terms), which are incorporated into and become a part
of the company's quotation offer as if set forth fully herein and (ii) the company shall be bound by the
Standard Terms and Conditions, dated April 14, 201. By signing below the company is offering to provide the
services set forth in Exhibit A and upon written acce'tance of the company's offer by the Town, it will have
entered into a binding agreement. The offer shall be onsidered held open for 60 days from the quotes due
date set forth above.
Signature:., �._ h ,.� Date: 11/07/2018
Printed Name: Sean McDowell Title: Contracts Manager
Company Name:UNITED SITE SERVICES OF ARIZO A,INC.
Address: 118 FLANDERS RD,SUITE 1000
City: WESTBOROUGH State: MA :ip: 01581
Email Address: sean.mcdowe11t7untiedsiteservices.com T: ephone No.
The total contract amount, including all renewal terms, may not : ceed $49,999.99. Contracts for$50,000
or more will not be authorized and will require a formal procureme t process.
ACCEPTANCE OF OFFER AND CONTRACT AWARD(For Town of Fountai Hills Use Only)
The Vendor's Offer is hereby accepted. The Vendor shall not commen e any billable work or provide any
materials or service under this Contract prior to the date this Contract is e -cuted.
Town of Fountain Hills,an Arizona municipal corporation
Date: / 1 V G'® ! 8
Grady E. Mille , o Manager
tilH6
Town Attorney Approval:
Notwithstanding anything to the contrary in this Request for Quotation or in the
Town's standard terms and conditions,Vendor's indemnity and defense
obligations shall be limited to the proportional extent to which any claim or loss is "
caused by Vendor's negligence or willful misconduct as finally determined.
EXHIBIT A
TO
REQUEST FOR QUOTATION
FOR
[Vendor's Quotation]
United Site Services of Arizona, Inc. Salesperson Contact
1475 N McQueen Rd Kathleen M.Vincent
Gilbert,AZ 85233 Mobile:
1111'ted Office:208 39-8846
Fax:
Fax:
SITE SERVICES Kathleen.Vincent@unitedsiteservices.com
Site Service Quotation
Quote No.: 414-1432931 Quote Date: 11/05/18 Quote Expires: 12/05/18
Sell To: TOWN OF FOUNTAIN HILLS Ship To: TOWN OF FOUNTAIN HILLS
COMMUNITY SERVICES COMMUNITY SERVICES
ANGELA ESPIRITU ADERO WALKING TRAIL
16705 E.AVE OF THE FOUNTAIN FOUNTAIN HILLS,AZ 85268
HILLS
Cust.#: USS-584420 Attn: ANGELA ESPIRITU
Phone: 480-816-5148 Phone: 480-816-5148
Terms: Due Upon Receipt
Comments&Special Instructions
QUOTE IS QUOTED BASED ON THE LOCATION WITHIN 1 MILE OF NORTH STONE VIEW TRAIL&M 143RD WAY+EAGLE
RIDGE DRIVE FOUNTAIN HILLS ARIZONA AND DURATION OF 11-12 MONTH RENTAL.
Item Unit Quantity From Thru Unit Price Total Price
Standard Restroom EA 3 11/06/18 Indef 10.00 30.00 per billing cycle
Weekly Service EA 3 11/06/18 Indef 75.90 227.70 per billing cycle
Damage Waiver EA 3 11/06/18 Indef 7.95 23.85 per billing cycle
Hand Sanitizer/INCLUDED EA 3 11/06/18 Indef 0.00 0.00 per billing cycle
Environment/Energy/Compliance 38.40 per billing cycle
Standard Restroom Subtotal: 319.95
ADA Wheelchair Accessible EA 1 11/06/18 Indef 20.00 20.00 per billing cycle
Weekly Service EA 1 11/06/18 Indef 103.10 103.10 per billing cycle
Damage Waiver EA 1 11/06/18 Indef 14.95 14.95 per billing cycle
Hand Sanitizer/INCLUDED EA 1 11/06/18 Indef 0.00 0.00 per billing cycle
Environment/Energy/Compliance 18.34 per billing cycle
Per Billing Cycle Subtotal 156.39
Delivery,Setup, Removal EA 1 11/06/18 11/06/18 50.00 50.00 onetime
Environment/Energy/Compliance 7.45 one time
One Time Subtotal 57.45
ADA Wheelchair Accessible Subtotal. 213.84
Subtotal: 533.79
Accepted: Date: Tax: 34.78
Remit To:United Site Services,PO Box 53267,Phoenix,AZ 85072-3267 Total: 568.57
NOTE: Total prices have been calculated for 1 billing period only.Damage Waiver is optional.Please read the
terms and conditions on the last page of this document for more information.
TERMS AND CONDITIONS Rev. 5.6.09
1.Acceptance Customer shall be deemed to have accepted these terms and 7.Equipment Contamination While portable restroom units are in Customer's
conditions upon the earliest to occur of (i)two business days after receipt of an possession,Customer shall prevent any contamination of such units with or from
invoice from Company;(ii)delivery of items of equipment("Equipment')identified in radioactive,volatile,flammable,explosive,toxic or hazardous materials(including
the invoice to the site designated in the invoice(the'Site")and use or acceptance oils,paints,adhesives and solvents). Company will not remove any waste other
thereof;or(iii)acknowledgment or other conduct of Customer indicating acceptance. than DSW from portable restrooms and storage containers("Other Waste").In the
These terms and conditions shall supersede any inconsistent terms of any purchase event Other Waste is found in the Equipment, Customer shall arrange and pay
order or other documents of Customer. for separate removal of such Other Waste. Until such Other Waste is removed,
Customer may not terminate the Period and Customer is liable for all charges as
2.Payment Terms All agreements are subject to approval by Company.Customer crued during such period.
shall pay all charges by Company during the term(the"Period")shown in the invoice.
All Company invoices are due and payable upon Customer's receipt of the 8.Liability Except to the extent Customer is not liable for damage to Equipment
invoice. Customer shall be liable to Company for interest at the rate of 1.5%per under the Damage Waiver program described in Section 5,Customer agrees to
month,or such lesser rate as may be the maximum lawful rate from time to time, defend,indemnify and hold Company harmless to the maximum extent permitted
on all overdue accounts. Customer shall pay all additional charges for services by law from and for all claims, lawsuits, damages, expenses and other losses
separately requested by Customer or made necessary by Customer's breach of arising out of the rental or use of Equipment delivered to or rented by Customer.
these Terms and Conditions,including but not limited to,moving/relocation charges, Customer's obligation will apply to the extent permitted by law to all accidents or
special service charges,and special delivery and removal charges. In the event incidents regardless of whether same occur as a result of Customer's or third party's
Customer's account becomes delinquent, Customer agrees to pay Company"all negligence,fault or other legal liability. Customer will have no obligation to defend,
collection expenses,including reasonable attorney's fees. indemnify or hold harmless Company if the accident or incident arises out of the
3.Service The Company offers servicing as an option on all portable rest- sole negligence or willful misconduct of Company.Company,its officers,directors,
employees and agents shall not,under any circumstances,be liable to Customer
rooms. for consequential,incidental,special,exemplary or punitive damages arising out of
4.Damage Waiver The Company offers a damage waiver program on certain or relating to the Equipment. Customer's sole and exclusive remedy for any claims
Equipment. Customer may decline the damage waiver by completing and or causes of action arising out of or related to the Equipment shall be to recover
executing the appropriate section at the end of these terms and conditions. from Company direct damages in an amount not to exceed the amount paid by
Unless Customer has declined the Damage Waiver in writing before the com- Customer for use of the Equipment.
mencement of the Period or within five business days of the date of the first Invoice 9.No Prorating Agreed upon rates are the complete billing periods and are not
to Customer for any Equipment identified with a Damage Waiver on the invoice, to be prorated.
whichever is later,Company shall impose,and Customer shall pay,any Damage
Waiver fees indicated on the invoice and(provided Customer has not breached any 10.Termination Company may terminate this agreement and remove the Equip-
of these terms and conditions)Customer shall have no responsibility for accidental ment immediately in the event(i)Customer fails to pay any amount when due to
structural damage to the Equipment,EXCEPT(i)Customer shall be liable for theft Company, (ii)Customer otherwise breaches or rejects any of these Terms and
of any Equipment and for any losses resulting from any willful or grossly negligent Conditions,(iii)there is any loss of or damage to the Equipment,(iv)any lien is
acts or omissions of Customer or any of its agents,servants and employees,and placed,or is proposed to be placed,on any of the Equipment,or(v)a proceeding
(ii)if Customer has other insurance covering such loss or damage,Customer shall in bankruptcy or for other protection from creditors is commenced by or against
exercise all rights available to it under such insurance,take all actions necessary to Customer. Company shall not be responsible for loss of any personal property on
process such claim and assign such claim and pay any and all proceeds from such the Site,which may be caused by removal of any of Company's Equipment pursu-
insurance to Company. If Customer declines the Damage Waiver,Customer shall be ant to this paragraph.
liable for any loss or damage to the Equipment,regardless of cause or fault,except 11.Governance This agreement shall begoverned byand construed in accor-
for reasonable wear and tear, and Customer shall pay Company the actual costg
of repair or replacement cost thereof,and in addition thereto,for Company's loss dance with the laws of the state,shown on the invoice,in which the Company's
of use of the Equipment. In the event of any loss of or damage to the Equipment, place of business is located,without giving effect to any choice or conflict of law
Customer shall promptly notify Company of such loss or damage and shall provide provision or rule that would cause the application of the laws of any jurisdiction
Company with copies of all reports relating to such loss or damage,including police other than such state. Each of the parties submits to the jurisdiction of any state
reports,informal investigation reports and insurance reports. The damage waiver or federal court sitting in such state,in any action or proceeding arising out of or
described in this section does not apply to portable toilets and containers relating to this agreement. All claims in respect of the action or proceeding may
which become contaminated with hazardous materials or contaminants de- be heard and determined in any such court. No failure by Company to exercise
scribed in Paragraph 7 while in the Customer's control and possession. any right hereunder shall operate as a waiver of any other right hereunder,and a
waiver of any right on one occasion shall not constitute a bar to or a waiver of any
5.Equipment Location Customer warrants and represents that it has exercised such right on any future occasion. All modifications to these Terms and Conditions
due diligence and care in the selection of the location it has designated for the shall be in writing.
placing of portable toilets,temporary fencing,portable storage containers and any
other Equipment provided by Company,and further agrees to give directions and 12.Taxes&Fees Customer shall pay any and all taxes,license fees or permit
supervise the placement of such temporary fencing,storage containers,portable fees arising out of use of the Equipment. Customer shall pay such taxes whether
toilets and other Equipment. such taxes are shown on the invoice or whether such taxes are later claimed by
a governmental authority. In the event of a claim by a governmental authority for
6.Equipment Responsibility Company will deliver the Equipment to the Site taxes related to the Equipment,Customer shall pay to Company such taxes on
at the commencement of the Period and will remove the Equipment at the end demand.
of the Period. If servicing has been ordered by Customer,Company will remove
any domestic septic waste("DSW")from portable restrooms,if applicable,on the 13.Additional Terms Additional Terms and Conditions apply to rental and service
service day(s)scheduled by Company. In the event Company is unable to service of Storage Containers("Sheds')and Temporary Power equipment.These Terms&
the Equipment on the service day due to a holiday, inclement weather,or other Conditions are shown on the back of your contract for these items.
interfering circumstances,Company shall service the Equipment on the earliest 14.Errors&Omissions Company reserves the right to correct any erroneous
business day,excluding Sundays,available in accordance with Company's other information that may appear in the invoice or may have appeared in a prior invoice
service commitments. Company shall be granted access to the Equipment at any including,without limitation,Customer's name or address,or billing amounts.
time for any servicing, maintenance or removal of Equipment. Customer shall
not remove the Equipment from the Site, and shall not move the Equipment on 16.Conditional Payments Any payment check,or other form of payment that you
the Site without written permission from Company. Customer shall not modify the send us for less than the full balance due that is marked"paid in full"or contains
equipment. Customer shall not sell, rent, lease or otherwise lose possession of a similar notation, or that you otherwise tender in full satisfaction of a disputed
the Equipment,nor shall Customer permit any Tien to be placed on the Equipment. amount, must be sent to United Site Services Inc., 50 Washington Street, Suite
Customer acknowledges that Company has no control over the use of the Equip- 1000,Westborough,MA01581.We reserve all our rights regarding these payments
ment by Customer,and Customer agrees to comply,at Customer's sole expense, (e.g.,if it is determined there is no valid dispute,or if any such check is received at
with any and all applicable municipal,county,state,federal or quasi-governmental any other address,we may accept the check and you will still owe any remaining
laws,ordinances,regulations and guidelines,including ANSI Standard Z4.3 and balance).We may refuse to accept any such payment by returning it to you,not
the requirements of the"Guide for Clean Portable Sanitation"published by PSAI, cashing it or destroying it,All other payments that you make shall be sent to the
if applicable. address on the invoice, •
EXHIBIT B
TO
REQUEST FOR QUOTATION
FOR
[Price Sheet]
2375176.6
PRICE SHEET
FOR
Labor Rates at Vendor Facility
Days and Hours of Operation Hourly Rate
Regular Business Hours
Weekends
Holiday
After Hours
Emergency
Distance from Worksite(Town of Fountain Hills use only.)
Flat Rate Pricing Offered? Yes❑ No ❑
Pickup/Deliver Provided Yes❑ No ❑ Charge:$
Parts
Firm fixed discount percentage off replacement parts catalog/price list
Catalog/Price List Name:
Catalog/Price List Number:
Catalog/Price List Date:
FOB POINT
Town of Fountain Hills
Fountain Hills,AZ 85268
2375176.6
i'
Form .9 Request for Taxpayer Give Form to the
(Rev.November2017) Identification Number and Certification requester.Do not
Department of the Treasury send to the IRS. .
Internal Revenue S&Mce ill,- s Go to www.ir gov/FormW9 for instructions and the latest Information. '-'
1 Name(as shown on your income tax return).Name is required on this Tine;do not leave this line blank.
United Site Services of Arizona,Inc.
2 Business name/disregarded entity name,If different from above
`a 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1.Check only one of the 4 Exemptions(codes apply only to
a following seven boxes. certain entities,not individuals;see
Instructions on page 3):
o 0 Individual/sole proprietor or 24 C Corporation ❑ S Corporation 0 Partnership ❑Trust/estate
al 1 single-member LLC Exempt payee code(If any) S •
p. 0
,4,to ❑ Limited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=Partnership)►
L.I Note:Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check Exemption from FATCA reporting
.r LLC If the t.LC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is code((f any) N/A
0. o another LLC that is not disregarded from the owner for U.S.federal tax purposes.Otherwise,a single-member LLC that
is disregarded from the owner should check the appropriate box for the tax classification of its owner. •
o ❑ Other(see instructions)). (RppftesIaamdy,rs maintained oteskterileU.S) j
d
N 6 Address(number,street,and apt or suite no.)See instructions. Requester's name and address(optional)
a 118 Flanders Road,Suite 1000
CO
6 City,state,and ZIP code
Westborough,MA 01581
7 List account number(s)here(optional)
is
Part I Taxpayer Identification Number(TIN)
Enter your TIN In the appropriate box.The TIN provided must match the name given on line 1 to avoid j Soule[security number
backup withholding.For Individuals,this Is generally your social security number(SSN).However,for a
resident alien,sole proprietor,or disregarded entity,see the Instructions for Part 1,later.For other — —
entities,It Is your employer identification number(EIN).If you do not have a number,see How to gets
TIN,later. or
Note:if the account Is in more than one name,see the instructions for line 1.Also see What Name and 1=mpioyer identification number
Number To Give the Requester for guidelines on whose number to enter.
4 1 — 2 0 6 6 8 0 8
Part II Certification
Under penalties of perjury,I certify that
1.The number shown on this form is my correct taxpayer Identification number(or I am waitinng for a number to be Issued to me);and
2.I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)[have not been notified by the internal Revenue
Service{IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am
no longer subject to backup withholding;and
3.I am a U.S.citizen or other U.S.person(defined below);and
4,The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct,
Certification instructions.You must cross out Item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return.For real estate transactions,Item 2 does not apply.For mortgage interest paid,
acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments
other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the Instructions for Part II,later.
Sign Signature of ..^- ------
Here u.s.person]► ,.� -`'`�� - oatel. December 6,2017
General instructions •Form 1099-DIV(dividends,including those from stocks or mutual
funds)
Section references are to the Internal Revenue Code unless otherwise .Form 1099-MISC(various types of Income,prizes,awards,or gross
noted. proceeds) -
Future developments.For the latest Information about developments •Form 1099-S(stock or mutual fund sales and certain other
related to Form W-9 and its Instructions,such as legislation enacted transactions by brokers)
after they were published,go to www.lrs.gev/FarmW9. •Form 1099-S(proceeds from real estate transactions)
Purpose of Form •Form 1099-K(merchant card and third party network transactions)
An individual or entity(Form W-9 requester)who is required to file an •Form 1098(home mortgage interest),1098-E(student loan Interest),
information return with the IRS must obtain your correct taxpayer 1098-T(tuition)
identification number(TiN)which may be your social security number •Form 1099-C(canceled debt)
(SSN),individual taxpayer identification number(IT[N),adoption •Form 1099-A(acquisition or abandonment of secured property)
taxpayer identification number(ATIN),or employer identification number Use Form W-9 only if you are a U.S.person(including a resident
(EiN),to report on an Information return the amount paid to you,or other alien),to provide your correct TIN.
amount reportable on an information return.Examples of Information
returns include,but are not limited to,the following. If you do not return Form W-9 to the requester with a TIN,you might
•Form 1099-INT(interest earned or paid) be subject to backup withholding.See What is backup withholding,
later.
•
Cat.No.10231 X Form W-9(Rev.11-2017)