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HomeMy WebLinkAboutC2019-053 - Kelly's Kawasaki 4,t�k,i �f. Town of Fountain.Hills 16705 East Avenue of the Fountains ti Fountain Hills,Arizona 85268 401* Phone: 480-816-5100 Fax:480-837-3145 REQUEST FOR QUOTATION FOR Mechanical Repairs of Motorized Equipment 2019-053 Ali quotes due by Tuesday,December 4,2018 at 3:00 P.M.,Local Time,Phoenix,Arizona. The Town of Fountain Hills (the "Town") is seeking a licensed and qualified Vendor to provide all material and labor required as described below on an as-needed basis for a period of one year. Section I.—Project Information Vendor will provide mechanical repairs and maintenance on the Town's motorized equipment that include but are not limited to:30 gas/battery powered hand tools,4 gas powered utility vehicles and 1 field maintenance three wheeler. Section II—Instructions and Conditions 1. This is an indefinite quantity and indefinite delivery Agreement for Services,which shall only be provided when the Town chooses to move forward with a pending project and proper authorization and documentation have been approved. The Town does not guarantee any minimum or maximum amount of services will be requested under this Agreement. However,this Agreement will not exceed$3,500.00. 2. All quotations Must contain the quoting firm's name and be signed by an authorized.agent, officer or employee. 3. Award will be made to the Vendor whose quotation is the most advantageous to the Town. 4. Please attach your Quotation behind the Exhibit A cover sheet and submit this document to the address above. If you need additional information or have questions please contact Kevin Snipes by email at ksripesPfh.azsov Section III—Pricing The Quotation shall be attached hereto as Exhibit A and shall contain pricing unless a separate price sheet is required, in which case the Price Sheet shall be submitted in the form attached hereto as Exhibit B and incorporated herein by reference. Note: r; ce>offered sn a!l induce epe li. ,h;e at and local taxE a 2375176 6 Section IV-Executiort and Submission . • By executing this document and submitting a quotation to the Town of Fountain Hills, the authorized agent agrees(I) he/she has read the Town's Standard Terms and Conditions, dated April 14,2016, as set forth on the Town of Fountain Hills website ,r),),which are incorporated into and become a part ef the company's quotation offer as if set forth fully herein and (ii)the company shall be bound by the Standard Terms and Conditions, dated April 14, 2016. By signing below, the company is offering to provide the services set forth in Exhibit A and upon written acceptance of the company's offer by the Town,it will have entered into binding agreement. The offer shall be considered held open for 60 days from the quotes due date set forth z.,bove Signature: _ --•***** Date: V.), 113415i ca Printed Name: ()CA-V C W1V1 41 C) (n Company Name: Kir/zU-.Y.St tc4IN'• fdLIA .1.4•:‘, Address: 6v-i Loki-a? t_c„,0D • City: ANSC-A State42 , zip:415s ...i0 • Email Address:, +WIi44 lAPS0644. I 44e1 Telephone No. tis"-'ACFL-1 (" The total contract amount,including all renewal terms,may not exceed$49,999.99. Contracts for$50,000 or more will not be authorized and will require a formal procurement process. ACCEPTANCE OF OFFER AND CONTRACT AWARD(For Town of Fountain Hills Use Ohly) The Vendor's Offer is hereby accepted. The Vendor shall not commence any billable work or provide any materials or service under this Contract prior to the date this Contract is executed. Town of Fountain Hills,an Arizona municipal corporation Date: /2/#31701 8 1).\\% Grady E.Miller,To anager , Town Attorney App . • • • • Kelly's Kawasaki Repair Order 817 S. Country Club Dr. Mesa, AZ 85210. Due: $2,918.63 Phone: (480) 969-9610 Doc Number:942468174 Service Writer:Dave Hillman Date Printed: 11'13%2016 Date Promised: 11/05 2C18 TOWN OF FOUNTAIN HILLS Customer Information 16705 E AVE OF THE FOUNTAINS Home Phone:602.721-6441 FOUNTAIN HILLS, AZ 85268 Cell Phone:602-721-3908 Email:K.Snipes@_fh az.gcv • • • .knit 0 Kawasaki KAF400A7F Color:GREEN Keyboard: i VINISerlalJK1AFEA1X7B522957 Plate: Odom/HrsO Out:O IQiagnosis-water damage Description:Unit was fully under water in floodst3 weeks ago for apprax 2 hours.unit has not been touched since then need inspection and estimate created to repair and restore unit to full functionality. Resolution:Contact Kevin Snipes®602-721.3908 K.SNIPES@FKAZ.GOV • Inspected motor,oil leak good Pulled carb and cleaned water out Drained fuel tank and vacuumed all water out Pulled and inspected spark plug Pulled converter cover Powerwashed unit on two sperate occasions to get everything cleaned out of unit Pulled airbox and cleaned tubes and box Pulled converter tubes and cleaned Pulled right front headlight and cleaned working now replaced fuel filter and air filter Unit starts and sounds fine,test drove and clutches are sticking There is a chance this unit will need more work down the road dire to the water,unfortunately there is no way to predict these issues at this time.Everything works lights,flasher.hour meter The few extra maintenance steps recommended below should help prevent a few of those issues. Recommend:Recommend Clutch and belt R&R Recommend Seat R&R Recommend change out all oils and spark plug i Part# Qty Description Price Discount Total 11029.1004 1.00 ELEMENT-ASSY-AIR FIL $34.47 $0.00 .34 47 11013-1263 1.00 ELEMENT-AIR FILTER S17.74 $0.00 517.74 4901g-0032 1,00 FILTER-FUEL $20.40 S0.00 520.40 Parts Subtotal $72.61 Description Technician Hour Total Diagnosis/inspection Bruce Jackson 6 5 94.00 Labor Subtotal 6594.00 Job Subtotal $666.61 Clutch and belt R&R Description:Recommended Page 1 of 2 942468174 • EXHIBIT A TO REQUEST FOR QUOTATION FOR (Vendor's Quotation] • Part# Qty Description Price Discount Total 49093-0021 100 CONVERTER-ASSY-DRIVE $499.34 $0,00 S499.34 49094-0040 1 00 CONVERTER-ASSY-DRIVE S402.42 SO.00 S402 421 59011-0011 • ' 100 BELT $120.10 S000 S12010! Parts Subtotal $1,021.S6`. Description Technician Hour Total;; C:Iutch and bell R&R 3 Labor Subtotal S2 17.Ut)• Job Subtotal S1,318 86 . tall new seat Description:Recommended (Part# Qty Description Price Discount 1otllil I 53066-0269-12H 100 SEAT-ASSY.CUSHION.GRA S344.92 SO"00 :244,92, i Parts Subtotal S344.92: 1 (Description Technician Hour Tota Install new seat 1 $99.00 I Labor Subtotal $99.00 Job Subtotal $443.92 Oil change and sparkplug R&R Description:Recommended ' Part# Qty Description • Price Discount Total r BPR5ES 1.00 'SPARK PLUGBPRS $3.65 SO,00 5.3;"-i I 49065-7010 1.00 -` FILTER-OIL $12.50 5000 c1[ ij K61021-304 1.00 10W40 ATV/UTV OIL GAL $22.95 $0.00 4. KS1030.007A 3 00 GEAR Olt.LT SLP©T S8.40 SO"00 52 :0' Parts Subtotal S64.301 Description Technician Hour Total I Oil change and spark plug - 2 5198 Ou I Labor Subtotal $198.00, Job Subtotal $262.30 All Jobs Subtotal: $2,691.69 ' Shop Supplies: $98.00 Tax: S128.94 . Total: $2,918.63 Less Deposits: OM Total Due: $2,918.63 • :tank you for your business+. Tires are very slick when new and caution should be used for the first 100 miles on new tires.Disclaimer of Warranties-Any .uarranl es on the products sold under this order are those made by the manufacturer.The seller hereby expressly disclaims all warranties,either expressed or :*+plied.including any warranty of merchantability or fitness for a particular purpose and the seller neither assumes nor authorizes any other person to assume for ,r any liability in the connection of said products.This disclaimer by the seller in no way affects the terms of the manufacturer's warranty. Estimate good for 14 days.Not responsible for damage caused by theft.fire,acts of nature.or any other cause beyond our control.I hereby authorize the above eoairs including sublet work,along with the necessary materials.You and your employees may operate my vehicle for the purpose of inspection and delivery at ;;rick An expressed mechanics lien is acknowledged on the above vehicle to secure the amount of repairs hereto.If I cancel the repairs prior to their expresser mF ietion for any reason,a tear-down and reassembly fee of S 99 00 per hour will be applied. --wed Date. I Signature: Page 2 of 2 942468174 ' EXHIBIT B TO REQUEST FOR QUOTATION FOR (Price Sheet] 2v/31766 ~ ' , PRICE SHEET FOR Labor Rate(s)at Vendor Facility perati Hourly Rate J7 q, Days and Hours of 0 Regular Business Hours Holiday r�02 I After Hours Emergency A)14 i Distance from Worksite(Town of Fountain Hills use only.) Flat Rate Pricing Offered? Yes J Parts Firm fixed discount percentage off replacement parts catalog/price list Catalog/Price List Name: Catalog/Price List Number: Catalog/Price List Date: FOB POINT Town ofFountain Hills Fountain Hills,AZ85268 /na Form W-9 Request for Taxpayer Give Form to the (Rev.December2014) Identification Number and Certification requester.Do not Department of the Treasury send to the IRS. Internal Revenue Service 1 Name(as shown on your income tax return).Name is required on this line;do not leave this line blank. ARIZONA KAWASAKI INC N 2 Business name/disregarded entity name,if different from above o, KELLYS KAWASAKI c 3 Check appropriate box for federal tax classification;check only one of the following seven boxes: 4 Exemptions(codes apply only to certain entities,not individuals;see ° ❑IndividuaVsole proprietor or ❑ C Corporation ❑✓ S Corporation ❑ Partnership ❑ Trust/estate instructions on page 3): n c0 single-member LLC Exempt payee code(if any) LiLimited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=partnership)► p 2 Note.For a single-member LLC that is disregarded,do not check LLC;check the appropriate box in the line above for Exemption from FATCA reporting H the tax classification of the single-member owner. code(if any) c 0 ❑Other(see instructions)► (Applies to accounts maintained outside the U.S.) • 5 Address(number,street,and apt.or suite no.) Requester's name and address(optional) u a 817 S COUNTRY CLUB DR ffl 6 City,state,and ZIP code in MESA,AZ 85210 7 List account number(s)here(optional) Part I Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid I Social security number backup withholding.For individuals,this is generally your social security number(SSN).However,for a resident alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other — — entities,it is your employer identification number(EIN).If you do not have a number,see How to get a TIN on page 3. or Note.If the account is in more than one name,see the instructions for line 1 and the chart on page 4 for Employer identification number guidelines on whose number to enter. 8 6 - 0 3 7 9 9 0 2 Part II Certification Under penalties of perjury,I certify that: 1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and 2. I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3. I am a U.S.citizen or other U.S.person(defined below);and 4.The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct. Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions on page 3. Sign Signature of Here U.S.person► Date► . General Instructions •Form 1098(home mortgage interest),1098-E(student loan interest),1098-T (tuition) - Section references are to the Internal Revenue Code unless otherwise noted. •Form 1099-C(canceled debt) Future developments.Information about developments affecting Form W-9(such •Form 1099-A(acquisition or abandonment of secured property) - as legislation enacted after we release it)is at www.irs.gov/fw9. Use Form W-9 only if you area U.S.person(including a resident alien),to Purpose of Form provide your correct TIN. An individual or entity(Form W-9 requester)who is required to file an information If you do not return Form W-9 to the requester with a TIN,you might be subject return with the IRS must obtain your correct taxpayer identification number(TIN) to backup withholding.See What is backup withholding?on page 2. which may be your social security number(SSN),individual taxpayer identification By signing the filled-out form,you: number(ITIN),adoption taxpayer identification number(ATIN),or employer 1.Certify that the TIN you are giving is correct(or you are waiting for a number identification number(EIN),to report on an information return the amount paid to to be issued), you,or other amount reportable on an information return.Examples of information returns include,but are not limited to,the following: 2.Certify that you are not subject to backup withholding,or •Form 1099-INT(interest earned or paid) 3.Claim exemption from backup withholding if you are a U.S.exempt payee.If •Form 1099-DIV(dividends,including those from stocks or mutual funds) applicable,you are also certifying that as a U.S.person,your allocable share of any partnership income from a U.S.trade or business is not subject to the •Form 1099-MISC(various types of income,prizes,awards,or gross proceeds) withholding tax on foreign partners'share of effectively connected income,and •Form 1099-B(stock or mutual fund sales and certain other transactions by 4.Certify that FATCA code(s)entered on this form(if any)indicating that you are brokers) exempt from the FATCA reporting,is correct.See What is FATCA reporting?on •Form 1099-S(proceeds from real estate transactions) page 2 for further information. •Form 1099-K(merchant card and third party network transactions) Cat.No.10231X Form W-9(Rev.12-2014) Form W-9(Rev.12-2014) Page 2 Note.If you are a U.S.person and a requester gives you a form other than Form 3.The IRS tells the requester that you furnished an incorrect TIN, W-9 to request your TIN,you must use the requester's form if it is substantially 4.The IRS tells you that you are subject to backup withholding because you did similar to this Form W-9. not report all your interest and dividends on your tax return(for reportable interest Definition of a U.S.person.For federal tax purposes,you are considered a U.S. and dividends only),or person if you are: 5.You do not certify to the requester that you are not subject to backup •An individual who is a U.S.citizen or U.S.resident alien; withholding under 4 above(for reportable interest and dividend accounts opened •A partnership,corporation,company,or association created or organized in the after 1983 only). United States or under the laws of the United States; Certain payees and payments are exempt from backup withholding.See Exempt •An estate(other than a foreign estate);or payee code on page 3 and the separate Instructions for the Requester of Form W-9 for more information. •A domestic trust(as defined in Regulations section 301.7701-7). Also see Special rules for partnerships above. Special rules for partnerships.Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax under section What is FATCA reporting? 1446 on any foreign partners'share of effectively connected taxable income from such business.Further,in certain cases where a Form W-9 has not been received, The Foreign Account Tax Compliance Act(FATCA)requires a participating foreign the rules under section 1446 require a partnership to presume that a partner is a financial institution to report all United States account holders that are specified foreign person,and pay the section 1446 withholding tax.Therefore,if you are a United States persons.Certain payees are exempt from FATCA reporting.See U.S.person that is a partner in a partnership conducting a trade or business in the Exemption from FATCA reporting code on page 3 and the Instructions for the United States,provide Form W-9 to the partnership to establish your U.S.status Requester of Form W-9 for more information. and avoid section 1446 withholding on your share of partnership income. In the cases below,the following person must give Form W-9 to the partnership Updating Your Information for purposes of establishing its U.S.status and avoiding withholding on its You must provide updated information to any person to whom you claimed to be allocable share of net income from the partnership conducting a trade or business an exempt payee if you are no longer an exempt payee and anticipate receiving in the United States: reportable payments in the future from this person.For example,you may need to •In the case of a disregarded entity with a U.S.owner,the U.S.owner of the provide updated information if you are a C corporation that elects to be an S disregarded entity and not the entity; corporation,or if you no longer are tax exempt.In addition,you must furnish a new Form W-9 if the name or TIN changes for the account;for example,if the grantor •In the case of a grantor trust with a U.S.grantor or other U.S.owner,generally, of a grantor trust dies. the U.S.grantor or other U.S.owner of the grantor trust and not the trust;and •In the case of a U.S.trust(other than a grantor trust),the U.S.trust(other than a Penalties grantor trust)and not the beneficiaries of the trust. Failure to furnish TIN.If you fail to furnish your correct TIN to a requester,you are Foreign person.If you are a foreign person or the U.S.branch of a foreign bank subject to a penalty of$50 for each such failure unless your failure is due to that has elected to be treated as a U.S.person,do not use Form W-9.Instead,use reasonable cause and not to willful neglect. the appropriate Form W-8 or Form 8233(see Publication 515,Withholding of Tax Civil penalty for false information with respect to withholding.If you make a on Nonresident Aliens and Foreign Entities). false statement with no reasonable basis that results in no backup withholding, Nonresident alien who becomes a resident alien.Generally,only a nonresident you are subject to a$500 penalty. alien individual may use the terms of a tax treaty to reduce or eliminate U.S.tax on Criminalpenaltyfor falsifying certain types of income.However,most tax treaties contain a provision known as n information.Willfullysincluding falsifyifin certifications or a"saving clause."Exceptions specified in the saving clause may permit an affirmations may subject you to criminal penalties fines and/or exemption from tax to continue for certain types of income even after the payee imprisonment. has otherwise become a U.S.resident alien for tax purposes. Misuse of TINs.If the requester discloses or uses TINs in violation of federal law, If you are a U.S.resident alien who is relying on an exception contained in the the requester may be subject to civil and criminal penalties. saving clause of a tax treaty to claim an exemption from U.S.tax on certain types of income,you must attach a statement to Form W-9 that specifies the following Specific Instructions five items: 1.The treaty country.Generally,this must be the same treaty under which you Line 1 claimed exemption from tax as a nonresident alien. You must enter one of the following on this line;do not leave this line blank.The 2.The treaty article addressing the income. name should match the name on your tax return. 3.The article number(or location)in the tax treaty that contains the saving If this Form W-9 is for a joint account,list first,and then circle,the name of the clause and its exceptions. person or entity whose number you entered in Part I of Form W-9. 4.The type and amount of income that qualifies for the exemption from tax. a. Individual.Generally,enter the name shown on your tax return.If you have changed your last name without informing the Social Security Administration(SSA) 5.Sufficient facts to justify the exemption from tax under the terms of the treaty of the name change,enter your first name,the last name as shown on your social article. security card,and your new last name. Example.Article 20 of the U.S.-China income tax treaty allows an exemption Note.ITIN applicant:Enter your individual name as it was entered on your Form from tax for scholarship income received by a Chinese student temporarily present VV-7 application,line 1 a.This should also be the same as the name you entered on in the United States.Under U.S.law,this student will become a resident alien for the Form 1040/1040A/1040EZ you filed with your application. tax purposes if his or her stay in the United States exceeds 5 calendar years. However,paragraph 2 of the first Protocol to the U.S.-China treaty(dated April 30, b. Sole proprietor or single-member LLC.Enter your individual name as 1984)allows the provisions of Article 20 to continue to apply even after the shown on your 1040/1040A/1040EZ on line 1.You may enter your business,trade, Chinese student becomes a resident alien of the United States.A Chinese student or"doing business as"(DBA)name on line 2. who qualifies for this exception(under paragraph 2 of the first protocol)and is c. Partnership,LLC that is not a single-member LLC,C Corporation,or S relying on this exception to claim an exemption from tax on his or her scholarship Corporation.Enter the entity's name as shown on the entity's tax return on line 1 or fellowship income would attach to Form W-9 a statement that includes the and any business,trade,or DBA name on line 2. information described above to support that exemption. d. Other entities.Enter your name as shown on required U.S.federal tax If you are a nonresident alien or a foreign entity,give the requester the documents on line 1.This name should match the name shown on the charter or appropriate completed Form W-8 or Form 8233. other legal document creating the entity.You may enter any business,trade,or DBA name on line 2. Backup Withholding e. Disregarded entity.For U.S.federal tax purposes,an entity that is What is backup withholding?Persons making certain payments to you must disregarded as an entity separate from its owner is treated as a"disregarded under certain conditions withhold and pay to the IRS 28%of such payments.This entity." See Regulations section 301.7701-2(c)(2)(iii).Enter the owner's name on is called"backup withholding." Payments that may be subject to backup line 1.The name of the entity entered on line 1 should never be a disregarded withholding include interest,tax-exempt interest,dividends,broker and barter entity.The name on line 1 should be the name shown on the income tax return on exchange transactions,rents,royalties,nonemployee pay,payments made in which the income should be reported.For example,if a foreign LLC that is treated settlement of payment card and third party network transactions,and certain as a disregarded entity for U.S.federal tax purposes has a single owner that is a payments from fishing boat operators.Real estate transactions are not subject to U.S.person,the U.S.owner's name is required to be provided on line 1.If the backup withholding. direct owner of the entity is also a disregarded entity,enter the first owner that is You will not be subject to backup withholding on payments you receive if you not disregarded for federal tax purposes.Enter the disregarded entity's name on give the requester your correct TIN,make the proper certifications,and report all line 2,"Business name/disregarded entity name."If the owner of the disregarded your taxable interest and dividends on your tax return. entity is a foreign person,the owner must complete an appropriate Form W-8 instead of a Form W-9. This is the case even if the foreign person has a U.S.TIN. Payments you receive will be subject to backup withholding if: 1.You do not furnish your TIN to the requester, 2.You do not certify your TIN when required(see the Part II instructions on page 3 for details),