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HomeMy WebLinkAbout1990.0329.TCSM.MinutesTOWN OF FOUNTAIN HILLS MINUTES OF THE SPECIAL SESSION OF THE FOUNTAIN HILLS TOM 0OUICIL MARCH 29, 1990 A public special session of the Fountain Hills Town Council was convened and called to order by Mayor John Cutillo at 6:30 p.m., Thursday, March 29, 1990, in the Fountain Hills Unified School District Administration Building located at 14605 N. Del Cambre Ave., Fountain Hills, Arizona. ROLL CALL - Present for roll call were the following members of the Fountain Hills Town Council: Mayor John Cutillo, Vice Mayor Mike Minarsich and Councilmembers Harry Barber, Marti Lemieux, Joe Bill, Charlie Fox and Dick Haugen. Also present were Town Manager Mike McNulty and Town Clerk Cassie Hansen. TOWN MANA=IS REPORT - Mr. McNulty reported that we were very close to hiring a town staff, that he had interviewed 33 applicants, all Fountain Hills residents. He also said he wanted to clear up some things that he had been hearing. He had heard that he supposedly said that only HURF funds could be spent on roads and no other monies could. He said it was true that HURF monies could only be used on roads but other monies could be used on the roads as well. He said if the council wishes to take funds out of the general fund and use them on the streets that was their decision and they could do just that. He also said that there would be trade offs in the budget in the transfer of the road districts but that some savings could be realized. -+ • - • -Yo i� �s� i • • o-• a • r• ry• Councilman Bill reported that there had been over 250 applicants and the proposed plan is for the committee to meet on Monday, April 2nd and narrow the field down to 5 applicants in addition to Mr. McNulty who is also a candidate. They are tentatively scheduling interviews for Sunday, April 8th and proposing reimbursement for travel expense which would include mileage, airfare if applicable, food and lodging. The committee hopes that the interviewing process could be completed on the 8th, if not, the council would have to wait 2 weeks because of Easter. Councilman Fox expressed concern on the travel expense and commented that there would hopefully not be too many candidates from out of town. Mayor Cutillo commented that if the best candidates were from out of state the council should not be overly concerned with the expense. Councilman Bill said that having Arizona experience is a plus. Councilman Fox made a MOTION to reimburse candidates for travel, be it mileage or airfare, lodging for a maximum of 2 nights, food for a maximum of 2 days. SECONDED by Vice Mayor Minarsich. It was decided that members of the council might pick the candidates up from the airport and also that the candidates would make their own flight arrangements and the town would reimbursement for those expenses. Bruce Hansen expressed his support of hiring someone from Arizona because of the knowledge they would have of state law and practices. Councilman Bill said the personnel subcommittee would be discussing exactly how the day would be going. Vice Mayor Minarsich said he feels the council should pick up the candidates because it would give a better impression. Mayor Cutillo said he felt if these people wanted to travel Town Council Minutes 3/29/90 Page 1 of 5 around after they got here that it should be at their expense. Councilman Bill said he had put a tentative reservation on 5 rooms at the Mariott near the clinic. The motion CARRIED unanimously. The council decided to number each one of the logos, 1 through 4 (attached), discuss the pros and cons of each, and vote on each. Following discussion on each one of the logos, Vice Mayor Minarsich made a MOTION to accept logo #4, with modification, as the town logo for Fountain Hills. The Vice Mayor then WITHDREW THE MOTION since the council decided to hear comments from the public first, then vote amongst themselves, zeroing in on one logo of choice before making a final motion to choose the logo. Wally Hudson suggested that the artists have a chance to rework their logos and then that they be printed in the paper for the public to vote on. Keith McMahon said that in his professional opinion that all the logos fell short. He suggested the council table the item and reconsider their choice because a logo is there forever. It's a corporate symbol that must be broad enough to be large or small and still communicate immediately it's message. He suggested that the council already has the perfect logo in the crystal design (attached). Peter Putterman agreed that the council could table and restudy their options but that posting the logos without putting it back to the public could cause problems. Councilman Bill said he felt it was better to pull back and take their time, that it was better to hold off and do it right instead of rushing and making a mistake. Mayor Cutillo said he thought too big a deal was being made of this and the council should vote tonight on the choices before them. Vice Mayor Minarsich said there was a graphic artist on the committee, that the job of choosing a logo was entrusted to the committee, that they went through 62 entries and these were their 4 recommendations. Councilman Bill said this was a very important symbol of the community and that it's amazing how much work and money goes into creating a logo in the corporate world. Allison Varley, chair of the subcommittee, said one of the problems she has with all this is that no one ever came to their meetings, and that waiting until now to question the designs is just creating a larger controvery that could have been avoided if people would have given their input along the way. The council decided they would use a show of hands to vote on the logos. Following the show of hands, the field was narrowed down #2 with 2 votes and #4 with 3 votes - neither logo received a majority because 2 abstained from voting. Councilman Fox made a MOTION that the council ask the committee to take the logos back, the two that were voted for, and to make some modifications to the logos and then submit them, all 4, to the Times for publication for a vote by the people of Fountain Hills. SEGXONDED by Mayor Cutillo. Councilwoman Lemieux asked to see more of the entries because the town would be living with the logo for a long time. Councilman Bill suggested that it is common to receive submittals from a committee and then give that committee direction on what the council would like, directing them to go back and rework according to the council's suggestions. Councilman Haugen said he liked the crystal design but the Vice Mayor reminded the council that the crystal did not fit in the framework of the contest rules. Eleanor Bentson said that one of the four finalists designed the crystal and did enter the contest according to the rules, that possibly she could rework her entry to add more of the crystal design to it. Tom Graff pointed Town Council Minutes 3/29/90 Page 2 of 5 out that the subcommittee was formed to make a recommendation to the council, which they did, but the council is empowered to go outside of the recommendation and restart the process. A roll call was called for the vote - Mayor Cutillo, Vice Mayor Minarsich and Councilman Barber voted aye and Councilmembers Bill, Lemieux, Fox and Haugen voted nay. The motion FAILED. Councilman Bill made a MOTION that the council give direction to the logo subcommittee on no more that two of the logo choices as well as the crystal as a possibilty with some modification, to do some refinement of those two plus the crystal and to resubmit them to the council for review, and that the council reform the logo subcommittee. SECONDED by Councilwoman Lemieux. Bonnie Kline said she didn't feel the crystal should be included because it wasn't entered under the contest rules. Keith McMahon said it's above and beyond a contest and it should be what is best for the town. Councilman Bill made an AMENDMENT TO THE MOTION that the two logos submitted for refinement are numbers 2 and 4. The amended motion was SECONDED by Councilwoman Lemieux. Councilman Haugen said he thought the council should start over since there was no majority vote from the council. The amended motion CARRIED 4 votes to 3, Councilmembers Barber, Lemieux, Bill and Fox voting aye and Mayor Cutillo, Vice Mayor Minarsich and Councilman Haugen voting nay. The original motion CARRIED 4 votes to 3, Councilmembers Barber, Lemieux, Bill and Fox voting aye and Mayor Cutillo, Vice Mayor Minarsich and Councilman Haugen voting nay. The council decided to do the slogans the same way, numbering them 1 through 4 (attached). Bill O'Brien suggested that the Mayor's slip of saying "bloom" instead of "blossom" was a better choice. Mr. McNulty read the reasons each entrant gave for chosing their slogan. Following discussion and comments from the public, Vice Mayor Minarsich made a MOTION to accept slogan #4, "Where Dreams and Deserts Blossom, AKA Bloom". SECONDED by Councilman Fox. Councilman Bill suggested that the council give direction on this slogan and have it returned to the council with some modifications for a vote. Mayor Cutillo said he had heard one that he liked, "All That Is Arizona", and would like to see the selection process opened up as long as they had decided to do that on the logo. The motion FAILED, 5 votes to 2. Councilman Bill made a MOTION to ask the logo subcommittee to work with slogan #4, present the council with a few variations of that and bring it back at a subsequent meeting. SECONDED by Vice Mayor Minarsich. Vice Mayor Minarsich made an AMENDMENT TO THE MOTION to include "All That Is Arizona" for consideration. SECONDED by Councilwoman Lemieux and CARRIED unanimously. The original motion CARRIED unanimously. ACENDA ITEM #5 - HIRING A PART TIME ACCOUNTANT Mr. McNulty said the town will be hiring a permanent staff soon and they will no longer be able to be considered contract staff. He suggested that the council authorize the hiring of a part time accountant to set up withholding and personnel wage deductions. He also said he was considering contacting the individual who did payroll for the sanitary and road district since he was familiar with government procedures. Councilman Fox made a MOTION that the town manager be given authorization to contact and appoint a town accountant. SEOONDE� by Vice Mayor Minarsich. Mr. McNulty clarified for Councilman Bill that this would be a contract employee on an hourly basis. The motion CARRIED Town Council Minutes 3/29/90 Page 3 of 5 unanimously. Mr. McNulty said July lst was fast approaching and the director of the community development department would be expected to hire a building inspector if the town is going to have their own and that is quite a process in itself. He said there would be an advertisement on a regional basis for at least 15 days and the applications will be gone through by himself and a group of planners in the area to narrow the field down. Councilman Fox said it was his understanding that since a new town manager would be hired relatively soon, that wouldn't he be involved in this hiring process, and that initially, the building inspectors and design review planner would be contracted out until those positions could be filled. Mr. McNulty said that was a possibility although it hadn't been discussed yet. In any event, the new town manager, especially if from out of state, will have enough pressures on him without having to worry about hiring staff. He reiterated that whether hired or contracted, someone had to be in place by July. Mayor Cutillo asked if it was Councilman Bill's intent that Mr. McNulty start the recruitment process but go no further than that. Councilman Bill said that possibly because the new manager could be in place by early May. Mr. McNulty said that most managers, if presently working, give 30 days notice. Mr. McNulty said he did not want to start the process and then have applications sent in that would just be sitting for 2 months, that once the process was started, it should keep going. Councilman Haugen said he believed the council had discussed this before and that they had decided the town manager would hire this position and he agrees with the town manager that once the process started, it should continue to completion. He further said that Mr. McNulty said he was going to bring in other planners on the decision making process and with that in mind, the interim town manager should make the decision on hiring this position. Councilman Haugen made a MOTION that the council empower the town manager to commence the recruitment for the director of department of community development. SECONDED by Councilwoman Lemieux and CARRIED unanimously. VITt- k, I VIM a • 5w a• • •; •• y• s ti Mr. McNulty reported that he had contacted the vendor who had supplied the lowest quote and been chosen to supply the town with computer equipment. He said he received a letter stating that Software City would charge $125.00 to install the equipment and that all warranty service would be on a carry in basis. Training would be free for the first hour then charged hourly at $40.00/hour, which he did not feel was an acceptable situation. He was therefore recommending to the council that they go with the next lowest bidder, Emerald. All service would be done in town hall and there is no set up charge or training charge. He said he had this in writing. Mr. Fett assured that there would be a serviceman out within 24 hours from the time a service call was made. Councilman Fox made a MOTION to accept the recommendation of the town manager. SECONDED by Councilman Bill and CARRIED unanimously. AGENDA ITEM #8 - CALL TO THE PUBLIC Wally Hudson suggested to call names at random and in different order when having Town Council Minutes 3/29/90 Page 4 of 5 IR a roll call vote. MOTION made by Vice Mayor Minarsich to adjourn and SECONDED by Councilman Bill. CARRIED unanimously. The council adjourned at approximately 8:08 p.m. TOWN OF 711' HILLBy:/ John M Ir iv, Mayor ATTEST • 0'44d t_�'z - Cassie B. Hansen, Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special session of the Town Council of Fountain Hills held on the 29th day of March, 1990. I further certify that the meeting was duly called and that a quorum was present. DATED this (S+-- day of April, 1990. Cassie B. Hansen, Town Clerk Town Council Minutes 3/29/90 Page 5 of 5