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HomeMy WebLinkAbout1990.0802.TCRM.MinutesTOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING OF THE FOUNTAIN HILLS TOWN COUNCIL AUGUST 2, 1990 A public meeting of the Fountain Hills Town Council was convened and called to order by Mayor John Cutillo at 6:30 p.m.. Thursday, August 2, 1990. in the Fountain Hills School District Administration Building located at 14605 N. Del Cambre Ave., Fountain Hills, Arizona. ROLL CALL - Following the pledge to the flag and the invocation by Rev. Scott Von Lanken of the First Assembly of God Church, roll call was taken. Present for roll call were the following members of the Fountain Hills Town Council: Mayor John Cutillo, Vice Mayor Wally Hudson and Councilmembers Frank Clark, Mike Minarsich, Charlie Fox and Bill O'Brien. Absent was Councilwoman Tibbetts. Also present were Town Manager Paul Nordin, Town Attorney Bill Farrell and Town Clerk Cassie Hansen. AGENDA ITEM #2 - ACCEPTANCE OF THE JUNE 28TH. JJULY 5TH. 12TH AND 19TH MEETING MINUTES - Vice Mayor Hudson made a correction to the July 19th minutes stating that the deadline date of acceptance for Town Marshal applications was July 31st instead of August 31st as written. The Vice Mayor then made a MOTION to approve the minutes of the various meetings as printed. SECONDED by Councilman Clark and CARRIED unanimously. AGENDA ITEM #3 - TOWN MANAGER'S REPORT A. PROJECT UPDATE Mr. Nordin reported that the Planning Director position had been filled by Gary Jeppson from ShowLo and that he would be starting August 20th at an annual salary of $45,000. He futher stated that an offer had been made to one of the accountant applicants but that he did not want to announce who it was until all other candidates for the position had been notified. Mr. Nordin said the resumes for the Town Marshal position had not yet been reviewed but he would be doing so in the very near future. He further reported that the street department had been very busy cleaning up after the storms but that their first priority following the clean up would be to begin cleaning up the median on Saguaro. Following an inquiry by Councilman Minarsich, Mr. Nordin reported that Mr. Holverson from the County had met with Mr. Harvey and would do so again to finalize what the Town wants and what the County will do on the Palmer Way situation. Councilman Minarsich asked why the shrubbery had not been removed because he thought there had been some agreement with MCO to do so and Councilman Fox asked about the signage to be moved. Mr. Nordin replied that he would follow up on both items. Vice Mayor Hudson reported on the annual meeting of the Arizona Municipal Risk Retention Pool which he and Mr. Nordin attended. Following a brief background on the pool, the Vice Mayor reported on the election of trustees, adding that he intended to volunteer as an ad -hoc member of the Finance Committee of the Pool. He also reported on the financial status of the Pool, the audit by Price Town Council Minutes 812190 Page 1 of 4 Waterhouse and the State's stance on the Pool's use of reinsurance. The Vice Mayor said the Pool is considering forming a Workmans Compensation Pool but would be separate from the current operation if it goes through. He reported on loss control and said all members of the Pool will be expected to form their own Safety and Loss Committees under the direction of the Pool. The AZ Department of Administration is proposing to withdraw from its agreement with the Pool and a forthcoming IGA will reflect this change. Vice Mayor Hudson concluded his report noting other coverage changes. Mr. Nordin reported that the Fountain Hills Transportation Committee had met and would be publishing a transportation survey in the Times to determine residents needs and desires in this area. He said the Parks and Recreation Committee was busy going through sample ordinances in order to come up with an ordinance to establish a Parks and Rec Commission, Department and the position of Recreation Director for Fountain Hills and that within the next eight weeks such an ordinance would be coming before the council for adoption. Mr. Nordin completed his report by summarizing his meeting with the Mayor, Councilman Fox. Captain Holt and Sheriff Agnos on the proposed police protection agreement. He said the meeting was successful and that he had in his possession three possible drafts for the protection agreement. Mr. Nordin stated that he intended to have the Police Protection Committee go over the drafts and that a final one would be recommended to the council for their consideration. B. EASEMENT FOR SRP AT THE OLD LIBRARY SITE The Town Manager, referring to his memo and the back up material on this item, told the council that staff recommended going ahead and granting the requested easement. Vice Mayor Hudson asked if the legal description had been confirmed and Mr. Nordin replied affirmatively. MOTION made by Vice Mayor Hudson to approve the resolution approving the easement. SECONDED by Councilman Minarsich and CARRIED unanimously. C. RFP FOR TRAFFIC LIGHT REPAIR Mr. Nordin explained that only one change had been made in the RFP that the council had received in the work session and it involved the addition of insurance requirements per Vice Mayor Hudson's suggestions. He asked that the council approve sending the suggested RFP out for bid. MOTION made by Councilman Fox to do as the Manager just stated. SECONDED by Councilman O'Brien and CARRIED unanimously. AGENDA ITEM #4 — LEASE PURCHASE_ FINANCING FOR STREET DEPARTMENT VEHICLES. EQUIPMENT AND STAFF CAR Mr. Nordin told the council there were some revisions on the lease purchase figures from Valley Bank that they had received at the work session and the most recent figures were before them on a letter from the bank dated July 31, 1990. He also supplied them with comparitive figures from Peacock, Hislop, Staley and Given, Inc. He drew their attention to the pay off rates saying that if the amounts were paid off in the first year, the Peacock rates would be slightly better whereas if they were paid off in any of the succeeding years, Valley Bank Town Council Minutes 812190 Page 2 of 4 would be better. Mr. Nordin concluded by stating that it was still his recommendation to accept the Valley Bank offer and to authorize the manager to enter into and approve the lease agreement with Valley Batik using the revised numbers supplied to the council this evening. Mayor Cutillo made a MOTION to accept the offer on the recommendation of the Town Manager. SECONDED by Councilman Fox. Norman Lash asked what all was included in the equipment list and Mr. Nordin answered that it included a street sweeper, a pickup truck, a dump truck, a crack sealer and a staff car. He further commented that all local banks had been solicited to submit lease purchase proposals but only Valley was able to respond. Councilman Clark expressed concern for the size of the sweeper, that it needed to be large enough to handle the job. Mr. Nordin said that it had not been speced out yet and he would do some research as far as the sweeper used by the County to insure the sweeper the Town purchased would be adequate. The motion CARRIED unanimously. AGENDA ITEM #5 - PUBLIC HEARING ON THE TENTATIVE BUDGET FOR THE 1990-91 FISCAL YEAR Mayor Cutillo declared the meeting a public hearing at 7:05 p.m. and asked if anyone wished to address the subject to the council. No one from the public or the council had comment and Mayor Cutillo closed the public hearing at 7:05 p.m. AGENDA ITEM_#6 - ACTING ON RESOLUTION 1990-20. ADOPTING THE TENTATIVE BUDGET Councilman Fox gave some background information on how the budget was put together explaining that the committee, as well as some of the councilmembers before the committee was formed, got and analyzed the services provided by the County prior to incorporation. They then took those services and created the basis of the budget based on those items. Once those basic services were budgeted for, the remaining monies that were estimated by the committee came to approximately $1,280,000. The committee then took the recommendations of the 1990 Town Hall into consideration in distributing the balance of the revenues. These primary areas included planning. roads, parks and recreation and enhanced police protection. He further stated that the committee had to take into consideration the dissolution of the road districts and alotted funds accordingly. Money was also designated to increase the police protection from what the County was providing as well as designating more funds to the planning staff. The remainder of the money was marked for a parks and recreation department. He reported that there was a pre -audited carry over estimated at $275,000 which is about $70,000 more than originally estimated. Councilman Fox then made a MOTION to adopt Resolution 1990-20, the Fountain Hills town budget as published for the year 1990-91. SECONDED by Councilman Minarsich. Dennis Regeski asked if there was anything in the budget for paving streets this year. Councilman Fox stated that there was alittle bit less that $700,000 in the Highway Department, approximately $200,000 broken out for road maintenance and improvements although that amount could be adjusted within the department. The motion CARRIED unanimously. AGENDA ITEM #7 - PRESENTATIONTO THE .COUNCIL_OF THE LETTER OF INTENT TO THE SCHOOL DISTRICT Town Council Minutes 8/2/90 Page 3of4 Mr. Nordin said he had made some revisions to the letter per the council's suggestions and had provided the council with that revised letter. Mr. Nordin then read the revised letter which deleted reference to time frame. Mayor Cutillo then made reference to the letter from MCO Properties which stated their intent to deed the 20 acres to the Town. Mr. Nordin recommended that the Council make a motion to accept the letter of intent. Councilman O'Brien made the MOTION to accept the letter. SECONDED by Councilman Fox and CARRIED unanimously. AGENDA ITEM #8 - CALL TO THE PUBLIC Jack Schuler expressed his concern over the safety of the new culverts that had been put in on Golden Eagle. Dennis Regeski asked when the roads would be paved and Mayor Cutillo advised that he speak to Mr. Nordin after the meeting. Norman Lash asked who pays to clean the gravel from undeveloped lots and unpaved roads off the roads after storms if the property is owned by someone in the town. He also suggested purchasing the golf course to make it town property, asked how to report violations of the codes, and supplied the council with some information on writing cable ordinances. AGENDA ITEM #9 - ADJOURNMENT Councilman Clark made the MOTION_ to adjourn. SECONDED by Councilman Fox and CARRIED unanimously. The council adjourned at approximately 7:23 p.m. TOWN 0 FO AIN HI LS By: - Jo Cutillo, ayor ATTEST: Cassie B. Hansen, Town Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Town Council of Fountain Hills held on the 2nd day of August. 1990. I further certify that the meeting was duly called and that a quorum was present. DATED this. 6+'4-- day of September, 1990. _ &-o,�-6, da-rn-�� Cassie B. Hansen. Town Clerk Town Council Minutes 8/2/90 Page 4 of 4 F]