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HomeMy WebLinkAbout1993.0706.TCSM.MinutesTOWN OF FOUNTAIN HILLS MINUTES OF THE SPECIAL SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL JULY 6, 1993 A Special Session of the Fountain Hills Town Council open to the public was convened and called to order by Mayor Cutillo at 6:30 p.m., Tuesday, July 6, 1993, in the Fountain Hills Town Hall Council Chambers located at 16836 E. Palisades Blvd., Building C, Fountain Hills, Arizona ROLL CALL - Following the pledge to the flag and the invocation by Councilwoman Tibbetts roll call was taken. Present for roll call were the following members of the Fountain Hills Town Council: Mayor John Cutillo, Vice Mayor Bill O'Brien, Councilmembers Peg Tibbetts, Wally Hudson, Frank Clark, Mike Minarsich, and Don Lawrence. Also present were Town Manager Paul Nordin, Town Attorney Bill Farrell, Town Clerk Cassie Hansen, Town Engineer Randy Harrel, Information System Technician Peter Putterman, and Parks & Recreation Director Robin Goodman. AGENDA ITEM #2. - MONTHLY REPORT BY MAGISTRATE SHOOB. Magistrate Shoob reported the outstanding accounts represented a three (3) year accumulative total and would probably remain at $70,000. He reviewed the fiscal report attached to the monthly report. AGENDA ITEM #3. - REVIEW AND CONSIDERATION OF THE PROPOSED BUDGET FOR THE TOWN OF FOUNTAIN HILLS FOR THE 93/94 FISCAL YEAR. ALL ASPECTS OF REVENUES AND EXPENDITURES WILL BE DISCUSSED AND CONSIDERED. DISCUSSION WILL INCLUDE A PROPOSED STREET MAINTENANCE PLAN AND POSSIBLE IMPROVEMENTS TO FOUNTAINS HILLS BLVD. Parks and Recreation - Mr. Nordin said the Fountain in the Park Series fee per event would be $300, not the $2,000 as was previously stated and the total fee for the four (4) events would be $1,200. Mr. Nordin suggested the $1,200 be placed into the budget in case MCO did not waive the fee. He recommended approval of the budget as presented. Mayor Cutillo asked for a motion to accept the Parks & Recreation budget as presented. Vice Mayor O'Brien MOVED, SECONDED by Mayor Cutillo and CARRIED unanimously. Mr. Nordin said if the Council authorized the additional expenditure for Golden Eagle Park, the expenditures would not come out of this budget but rather the grant budget and would increase the amount of the general fund transfer. Street Department - Mr. Nordin said two (2) additional seasonal temporary people were needed for a period of three (3) months. The new capital outlay item that was requested was a 3/4 ton pick-up truck. It was recommended that the carry -forward be $40,000 to include the purchase of the trailer. Councilman Hudson asked why the workers compensation insurance was over 100% higher for next year. Mr. Nordin said he would look into it further. Councilman Hudson MOVED to approve the street fund as presented. SECONDED by Councilman Clark and CARRIED unanimously. HURF Construction Fund - Mr. Nordin said the funds were a carry -forward of the bond issue from the projects being completed. Councilman Minarsich MOVED approval of the budget in the manner presented SECONDED by Councilwoman Tibbetts and CARRIED unanimously. Minutes of the Town Council Special Session - 07/06/93 Page 1 of 3 Debit Service Fund - Councilman Hudson MOVED approval of the HURF Bond Construction Fund budget as presented. SECONDED by Councilman Minarsich and CARRIED unanimously. Mr. Nordin said Stanley Consultants was under contract to provide alternatives, cost estimates and analysis of what could and ought to be done on Fountain Hills Boulevard. Staff provided street -by -street estimates of what needed to be done in order to bring the streets up to a reasonable maintenance level. Mr. Nordin said the street maintenance and Fountain Hills Boulevard were identified by the Mayor and Council as staffs number one priority for the coming fiscal year. Mr. Harrel presented a report (a copy of which is on file in the Clerk's office) on Fountain Hills Boulevard and the design study by Stanley Consultants. One of the major problems was stop signs at minor intersecting roadways and a number of horizontal alignment problems on the street. A great deal of discussion followed regarding the speed limit and striping of Fountain Hills Boulevard. It was suggested Stanley Consultants prepare another study to be presented at the August council meeting. Councilwoman Tibbetts asked what the timing would be and what was involved Mr. Harrel said the improvements could be done in whatever sequence would fit the funding. Design time would need to be considered and could take 18 to 24 months. Staff would meet with MCO and prepare recommendations and a financial presentation. Mr. Harrel said Phase I could take nine (9) months and future phases would depend on funding. Councilman Hudson asked what would be done in the interim before the project began. Mr. Harrel said a couple of alternatives would be to reduce the speed limit and continue to patch the roadway with a sealer. Councilman Hudson asked what the cost of the temporary improvements might be. Mr. Harrel said approximately $120,000 to $130,000 for just the overlay. Mr. Nordin said a proposal would be brought before the Council in the fall. Mr. Harrel presented an overview of the Streets Major Maintenance Plan (a copy of which is on file in the Clerk's office) which included costs for improvements and the work fund for the current year. Mr. Harrel said the budget had $210,000 and the current maintenance need was $1.8M. It was anticipated an annual additional maintenance fee would be $151,000. $80,000 would be available until the 1995 census at which time an additional HURF funding of $180,000 was anticipated. Mr. Harrel said the major maintenance was behind schedule because funding was not available. It was suggested the developer in a new subdivision be required to put down an emulsion seal within the first year to extend the life of the sub -pavement. Mr. Harrel said that after the catch-up period, $130,000 a year would be needed. AGENDA ITEM #4. - CALL TO THE PUBLIC. Mayor Cutillo asked if anyone would like to address the Council. No one came forward. AGENDA ITEM #5. - PURSUANT TO A.R.S. 38-431.03.A.3. VOTE TO GO INTO EXECUTIVE SESSION FOR DISCUSSIONS OR CONSULTATION FOR LEGAL ADVICE WITH THE ATTORNEY OR ATTORNEYS OF THE PUBLIC BODY. Councilman Clark MOVED to go into the Executive Session. SECONDED by Councilman Minarsich and CARRIED unanimously. Minutes of the Town Council Special Session - 07/06/93 Page 2 of 3 Mayor Cutillo recessed the Regular Session at 8:40 p.m. and went into the Executive Session. AGENDA ITEM #6. - RETURN TO SPECIAL SESSION. The Council returned to Regular Session at 9:12 p.m. AGENDA ITEM #7. - ADJOURNMENT. Vice Mayor O'Brien MOVED to adjourn. SECONDED by Councilwoman Tibbetts and CARRIED unanimously. The Town Council adjourned at approximately 9:13 p.m. TOWN OF FOUNTAIN HILLS By: John M. Cjkllo, Mayor LATTEST: 0', b • I PREPARED BY:. - - Cassie B. Hansen, Town Clerk Marcia Jewett, Admin. As CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Special Session held by the Town Council of Fountain Hills on the 6th day of July, 1993. I further certify that the meeting was duly called and that a quorum was present. DATED this S 'k day of August, 1993. Li,,6- IL,&--, -- Cassie B. Hansen, Town Clerk Minutes of the Town Council Special Session - 07/06/93 Page 3 of 3