HomeMy WebLinkAbout2003.0123.TCWSM.Minutes TOWN OF FOUNTAIN HILLS
MINUTES OF THE WORK STUDY SESSION OF THE
FOUNTAIN HILLS TOWN COUNCIL
January 23,2003
Mayor Jon Beydler convened the work-study session at 4:00 p.m.
ROLL CALL-Present for roll call were the following members of the Fountain Hills Town Council: Mayor Jon Beydler,Vice
Mayor Leesa Stevens,Councilpersons Kathleen Nicola,Mike Archambault,Rick Melendez,and John Kavanagh. Also present
were Town Manager Tim Pickering and Town Attorney Andrew McGuire. Councilmember Susan Raiphe was absent.
AGENDA ITEM #1 — REVIEW UPCOMING AGENDA ITEMS WITH STAFF. Town Manager Pickering began the
discussion by explaining that the primary purpose of work-study sessions is to provide the Council with additional background
information for their better understanding of upcoming agenda items. Consent items were briefly discussed. Councilman
Kavanagh then commented that he thought that the workshops were meant to provide more information on major topics, and
not review individual items. The members agreed and discussion continued. Mr. Pickering suggested that the Council choose
the upcoming topics that they would like to discuss.
Councilman Archambault suggested that discussion begin regarding the presentation/update by the Committee to Save Our
Community. Manager Pickering mentioned that it was unclear when the impact statement would be furnished. The next item
discussed was consideration of a new rate schedule for the Community Center. Staff will provide a summary of the rates/
increases and background information. Councilwoman Nicola asked for additional statistics that may prove helpful in their
decision. Councilman Kavanagh was concerned that if rates are too high, users will go elsewhere in town where space is
available for little or no charge. Parks and Recreation Director Mark Meyer said that this item would most likely be placed on
the February 20th agenda,not February 6t.
The next item discussed was the special use permit application for the Chaparral City Water well site. Public Works Director
mom Ward commented that he expects no issues relative to this item, and it passed through Planning & Zoning Commission
nanimously. Copperwynd de-annexation was the next item to be discussed. According to Mr. Ward,Fountain Hills will now
follow through with the process, knowing that Scottsdale has acted favorably on this issue last week. Town Attorney McGuire
commented that it would go the Board of Supervisors for finalization. Council will see a rezoning application for the same
property on a future agenda. The land size is under an acre and no opposition is anticipated. Kathleen Nicola asked if the land
swap would affect the impact statement in process. Mr. McGuire replied that it should not have any effect since the County
Board of Supervisors needs to review both applications, and that a mutual intergovernmental agreement would be arranged to
provide for fire protection and emergency services. Ms. Nicola requested that the Town Attorney research any areas outside of
Fountain Hills boundaries that are using the Town's fire service and if they are paying for those services.
The next item discussed was the appointment of a Town Zoning Administrator. Attorney McGuire discussed that the person
appointed must be familiar with and enforce the Town's codes and ordinances. It was suggested that the Town Manager be
named as zoning administratator, or his designee. The Town Attorney did not suggest the former, because the Town would
then lose the benefit of its top administrator being insulated from lawsuits or Board of Adjustment reversals. Councilwoman
Nicola asked if the Judge could be appointed. This was not feasible. Councilman Kavanagh wanted to make it known, in light
of the recent budget cuts, that the Council was not considering this as a new position, only a title. Manager Pickering
commented that the Town has many competent staff members who could fill this position. Vice Mayor Stevens and
Councilman Melendez echoed their sentiments and agreed that the person appointed as Zoning Administrator should be
credentialed and experienced.
Suggestions for future work-study sessions were discussed. Some of the upcoming major items were law enforcement, sign
ordinance,investment policy,council protocol guidelines,RFP for Avenue of the Fountains,and the MCO road tax/CI-D issue.
Kathleen Nicola asked for a format to enable Councilmembers to meet with the boards and commissions; i.e. Community
Center Advisory, McDowell Mountain Preservation, Parks and Recreation, Planning and Zoning, Law Enforcement Advisory,
at least twice each per year. Councilman Kavanagh agreed.
E:\BBender\Documents\Current Minutes 2003\Work Study1-23-03.doc Page 1 of 2
Possible items to be discussed at the next work-study session are law enforcement, Council protocol guidelines, and sign
ordinance.
it/VENDA ITEM #2 - DEPARTMENT DIRECTOR WILL BRIEFLY REVIEW THEIR DEPARTMENT'S ROLES
AND RESPONSBILITIES. To assist Councilmembers in understanding staff's varied duties and functions, department
directors will rotate and make a brief presentation of their respective departments to the Council. Cassie Hansen, Director of
Administration/Town Clerk,made the first presentation regarding the Administration Department's roles and responsibilities.
AGENDA ITEM #3 — ESTABLISH NEXT MEETING DATE. The next work-study session has been scheduled for
Tuesday,February 11,2003,at 6:00 p.m.to 7:30 p.m. (tentatively set)at the Community Center.
AGENDA ITEM#4-ADJOURNMENT.
Councilman Archambault MOVED to adjourn the meeting and Councilwoman Stevens SECONDED the motion. The
motion CARRIED unanimously. Mayor Beydler adjourned the meeting at 5:45 p.m.
TOWN OF FOUNTAIN HILLS
A
By:
Jon :eydler gp or
ATTEST:
Cassie B. Hansen,
Director of Administration/Town Clerk
P BARED BY: & iy1 4/ 4
Susan Stein,Executive Assistant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Work Study Meeting held by
the Town Council of Fountain Hills on the 23rd day of January 2003. I further certify that the meeting was duly called
and that a quorum was present.
DATED this 6th day of February 2003.
6-ANZ ,&" /C1(7_OL elf)
Cassie B. Hansen,Director of Administration/Town -rk
E:\BBender\Documents\Current Minutes 2003\Work Study1-23-03.doc Page 2 of 2