HomeMy WebLinkAbout120621P
REVISED: 6/19/12
NOTICE OF THE
REGULAR SESSION OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: REGULAR SESSION convenes immediately following the adjournment of the
Cottonwoods Maintenance District Board Meeting
WHEN: THURSDAY, JUNE 21, 2012
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the
Town’s various Commissions or Boards may be in attendance at the Council meeting.
Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a
right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child.
Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present
may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town
Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be
made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to
A.R.S. § 1-602.A.9 have been waived.
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk
prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber
Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk or the
Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their
name prior to commenting and to direct their comments to the Presiding Officer and not to individual
Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when
called, the speaker will be deemed to have waived his or her opportunity to speak on the matter.
Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their
time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public
Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be
waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to
a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting.
Please be respectful when making your comments. If you do not comply with these rules, you will be
asked to leave.
Mayor Linda M. Kavanagh
Councilmember Dennis Brown Councilmember Cassie Hansen
Councilmember Ginny Dickey Vice Mayor Henry Leger
Councilmember Tait D. Elkie Councilmember Cecil A. Yates
Last printed 6/19/2012 10:21 AM Page 2 of 4
CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh
INVOCATION – Pastor Bill Good, Fountain Hills Presbyterian Church
ROLL CALL – Mayor Linda M. Kavanagh
MAYOR’S REPORT
i.) The Mayor will read a proclamation declaring July 2012 National Recreation and
Parks month in the Town of Fountain Hills.
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
i.) None.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable
time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised
during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the
conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to
review a matter or (iii) ask that the matter be placed on a future Council agenda.
CONSENT AGENDA ITEMS
1. CONSIDERATION for approval of RESOLUTION 2012-16, abandoning whatever right,
title, or interest the Town has in certain portions of the public utility and drainage easement
located at the rear property line of Plat 601B, Block 1, Lot 6 (15828 E. Tumbleweed Drive)
as recorded in Book 166 of Maps, Page 31, Records of Maricopa County, Arizona. EA
2012-04 (Jensen)
2. CONSIDERATION of approving a LIQUOR LICENSE APPLICATION submitted by
Rick Lynn McHone, Owner/Agent of Fountain Entertainment, LLC d/b/a Pinz located at
16737 E. Parkview Avenue, Unit A, Fountain Hills, AZ. This is for a series 07 license
(Beer and Wine Bar).
3. CONSIDERATION of CONFIRMING appointments by Mayor Kavanagh as follows to
serve on Town Council Subcommittees for the purpose of interviewing applicants for the
Town’s boards and commissions for FY2012-13: (i) COMMUNITY CENTER
ADVISORY COMMISSION - Councilmember Cassie Hansen, Vice Mayor Henry Leger,
Councilmember Ginny Dickey; (ii) Parks and Recreation Commission – Councilmember
Dennis Brown, Councilmember Ginny Dickey, Councilmember Tait D. Elkie; (iii)
Planning and Zoning Commission – Councilmember Cecil A. Yates, Vice Mayor Henry
Leger, Councilmember Tait D. Elkie; (iv) McDowell Mountain Preservation Commission
– Councilmember Ginny Dickey, Councilmember Cassie Hansen, Councilmember Dennis
Brown; (v) Public Safety Advisory Commission – Councilmember Cecil A. Yates,
Councilmember Tait D. Elkie, Vice Mayor Henry Leger; (vi) Senior Services Advisory
Commission – Councilmember Dennis Brown, Councilmember Cassie Hansen,
Councilmember Ginny Dickey; (vii) Strategic Planning Advisory Commission –
Councilmember Tait D. Elkie, Councilmember Cassie Hansen, Councilmember Cecil A.
Yates; and (viii) Board of Adjustment – Councilmember Dennis Brown, Vice Mayor
Henry Leger, Councilmember Cecil A. Yates.
Last printed 6/19/2012 10:21 AM Page 3 of 4
REGULAR AGENDA ITEMS
4. CONSIDERATION of APPOINTING two citizens to the Strategic Planning Advisory
Commission (SPAC), each for a two-year term expiring on June 30, 2014.
5. CONSIDERATION of a SPECIAL EVENT LIQUOR LICENSE APPLICATION
submitted by Robert Boe James representing the Veterans of Foreign Wars, Post #7507, for
the purpose of a fundraiser to be held at Fountain Park Performance Pad and immediate
area, on Wednesday, July 4, 2012, from 4:00 PM to 10:00 PM.
6. CONSIDERATION WITH POSSIBLE DIRECTION TO STAFF relating to the
OPERATION of the fountain in Fountain Park.
7. CONSIDERATION of ACCEPTING a memorial with the bill of rights and the preamble
on it for location in Fountain Park.
8. CONSIDERATION OF ACCEPTING AND APPROVING the placement by the
amphitheater in Fountain Park of a bronze sculpture titled, “Coyote and Key” on loan for a
period of up to one year during a fundraising campaign.
9. PRESENTATION by Mike Tyler with AZ Business Advisors relating to the 1st Quarter
Report and progress on goals as specified in the professional services agreement for the
JumpStartBiz Incubator; DISCUSSION WITH POSSIBLE DIRECTION TO STAFF
regarding CONTINUATION of Town support for the incubator program.
10. CONSIDERATION of the PROFESSIONAL SERVICE AGREEMENTS between the
Town of Fountain Hills and the Fountain Hills Community Theater, in the amount of
$72,240; the Fountain Hills Chamber of Commerce Tourism Bureau, in the amount of
$103,200; the Boys & Girls Clubs of Scottsdale-McKee Branch, in the amount of $80,000,
and the Extended hands Food Bank, in the amount of $30,250 for the fiscal year beginning
July 1, 2012.
11. CONSIDERATION WITH POSSIBLE DIRECTION to staff to AUTHORIZE an
unbudgeted expenditure in the amount of $28,017.21 to the Arizona Department of Water
Resources (ADWR) for the MUNICIPALITY FEE for FY 2011/12 as established by the
Arizona Legislature under A.R.S. § 45-118, which was tabled at the December 1, 2011
Town Council meeting.
12. CONSIDERATION of AUTHORIZING a budget transfer in the amount of $28,017.21
from the Development Services, Building Safety Division Salaries line item to
Development Services, Engineering Wash Maintenance line item.
13. CONSIDERATION of RESOLUTION 2012-19, relating to the intergovernmental
agreement with Maricopa County for law enforcement services provided by the Maricopa
County Sheriff’s Department to the Town of Fountain Hills for the five-year period
beginning July 1, 2012, and ending June 30, 2017, in the amount of $2,762,382 for
FY12-13.
14. COUNCIL DISCUSSION/DIRECTION to the Town Manager Ken Buchanan.
Items listed below are related only to the propriety of (i) placing such items on a future
agenda for action or (ii) directing staff to conduct further research and report back to the
Council:
A. NONE.
Last printed 6/19/2012 10:21 AM Page 4 of 4
15. SUMMARY of Council requests and REPORT ON RECENT ACTIVITIES by the Town
Manager Ken Buchanan.
16. ADJOURNMENT.
DATED this 14th day of June, 2012.
_____________________________________
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100
(voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting
or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this
agenda are available for review in the Clerk’s office.
Designation of July as Park and Recreation Month
WHEREAS parks and recreation programs are an integral part of communities throughout this
country, including the Town of Fountain Hills; and
WHEREAS our parks and recreation are vitally important to establishing and maintaining the quality
of life in our communities, ensuring the health of all citizens, and contributing to the economic and
environmental well-being of a community and region; and
WHEREAS parks and recreation programs build healthy, active communities that aid in the prevention
of chronic disease, provide therapeutic recreation services for those who are mentally or physically
disabled, and also improve the mental and emotional health of all citizens; and
WHEREAS parks and recreation programs increase a community’s economic prosperity through
increased property values, expansion of the local tax base, increased tourism, the attraction and
retention of businesses, and crime reduction; and
WHEREAS parks and recreation areas are fundamental to the environmental well-being of our
community; and
WHEREAS parks and natural recreation areas improve water quality, protect groundwater, prevent
flooding, improve the quality of the air we breathe, provide vegetative buffers to development, and
produce habitat for wildlife; and
WHEREAS our parks and natural recreation areas ensure the ecological beauty of our community and
provide a place for children and adults to connect with nature and recreate outdoors; and
WHEREAS the U.S. House of Representatives has designated July as Parks and Recreation Month; and
WHEREAS the Town of Fountain Hills recognizes the benefits derived from parks and recreation
resources
NOW THEREFORE, BE IT RESOLVED BY I, Linda Kavanagh, Mayor of the Town of Fountain Hills,
Arizona, that July is recognized as Park and Recreation Month in the Town of Fountain Hills.
___________________________________________
Linda M. Kavanagh, Mayor
ATTEST:
________________________________
Bevelyn J. Bender, Town Clerk
Redact
Redact
Page 1 of 2
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date: 6/21/2012
Meeting Type: Regular Session
Agenda Type: Regular
Submitting Department: Administration
Staff Contact Information: Ken Buchanan, Town Manager, kbuchanan@fh.az.gov, 480-816-5107
Strategic Priority: All
Council Goal: All
REQUEST TO COUNCIL (Agenda Language): REQUEST TO COUNCIL (Agenda Language): CONSIDERATION of
appointing two citizens to the Strategic Planning Advisory Commission (SPAC), each for a two -year
term beginning on July 1, 2012 expiring on June 30, 2014.
Applicant:
Applicant Contact Information:
Property Location:
Related Ordinance, Policy or Guiding Principle:
Staff Summary (background): The terms of two commissioners on SPAC will expire effective June 30, 2012.
Mayor Kavanagh appointed a Town Council Subcommittee consisting of Councilmembers Tait D. Elkie, Cassie
Hansen and Cecil A. Yates to interview applicants and provide recommendations on appointees to fill the
vacancies. The subcommittee’s recommendation was transmitted to Mayor Kavanagh.
These appointments align with Strategic Directions of Strategic Plan 2010 relating to Civic Responsibility,
specifically C2 (to discover, recognize and utilize the talents of our citizens and use these assets to address
community needs) and CR3 (to foster a culture of public service and volunteerism).
Risk Analysis (options or alternatives with implications):
Fiscal Impact (initial and ongoing costs; budget status):
Budget Reference (page number):
Funding Source: NA
If Multiple Funds utilized, list here:
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendation(s) by Board(s) or Commission(s):
Staff Recommendation(s): Appoint two citizens to fill two vacancies on the Strategic Planning Advisory
Commission.
List Attachment(s):
Page 2 of 2
SUGGESTED MOTION (for Council use): MOVE to appoint _____________________ and
_______________________ to the Strategic Planning Advisory Commiss ion, each for a two-year
term beginning on July 1, 2012 expiring on June 30, 2014.
Approved:
_________________________________________
Ken Buchanan,Town Manager 6/12/2012
Redact
Redact
Redact
1730096.1
RESOLUTION NO. 2012-19
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, APPROVING AN INTERGOVERNMENTAL
AGREEMENT WITH MARICOPA COUNTY FOR LAW ENFORCEMENT
SERVICES FOR FISCAL YEARS 2012-2017.
BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS as follows:
SECTION 1. The Intergovernmental Agreement between the Town of Fountain Hills
and Maricopa County for law enforcement services for fiscal years 2012-2017 (the
“Agreement”) is hereby approved substantially in the form attached hereto as Exhibit A and
incorporated herein by reference.
SECTION 2. The Mayor, the Town Manager, the Town Clerk and the Town Attorney
are hereby authorized and directed to cause the execution of the Agreement and to take all steps
necessary to carry out the purpose and intent of this Resolution.
PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills,
June 21, 2012.
FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO:
Linda M. Kavanagh, Mayor Bevelyn J. Bender, Town Clerk
REVIEWED BY: APPROVED AS TO FORM:
Kenneth W. Buchanan, Town Manager Andrew J. McGuire, Town Attorney
1730096.1
EXHIBIT A
TO
RESOLUTION NO. 2012-19
[Agreement]
See following pages.
1723546.3
AGREEMENT FOR LAW ENFORCEMENT SERVICES
BETWEEN THE TOWN OF
FOUNTAIN HILLS
AND
MARICOPA COUNTY
on behalf of the Sheriff’s Office
C-50-1__-_____-___-__
July 1, 2012 through June 30, 2017
1723546.3 2
TABLE OF CONTENTS
SECTION Page
I. General Provisions 3
A. Definitions 3
B. Legal Notices 4
C. Term of the Agreement 5
D. Automatic Renewal 5
E. Amendments 5
F. Termination 6
G. Insurance 6
H. Indemnification 7
I. Record Keeping and Audits 7
J. Construction of Agreement 7
II. Services 8
A. Service Provision 8
B. Establishment of Service Priorities 9
C. Maintenance of Sheriff’s Substation 9
D. Community-Based Policing 10
E. Chain of Command and Responsibility for Performance Standards 10
F. Reports and Information 11
III. Reimbursement Costs and Charges 11
A. Reimbursement for Law Enforcement Services 11
B. Explanation of Charges 12
C. Payment 15
D. Cost of Incarceration 15
IV. Authorization and Signature 16
Exhibit A Worksheet - Cost Detail
Exhibit B. Report Format
1723546.3 3
Agreement for Law Enforcement Services
Town of Fountain Hills
THIS INTERGOVERNMENTAL AGREEMENT FOR LAW ENFORCEMENT SERVICES (this
“Agreement”) is made and entered into ____________, 2012 between the Town of Fountain Hills, an Arizona
municipal corporation (“Fountain Hills”) and Maricopa County, a political subdivision of the State of Arizona (the
“County”) on behalf of the Maricopa County Sheriff’s Office.
RECITALS
WHEREAS, Fountain Hills has the authority, pursuant to the laws of the State of Arizona, to provide for
public health, safety, and the welfare of the people and property within its corporate boundaries, including, but not
limited to police protection; and
WHEREAS, Fountain Hills has neither the trained personnel nor the facilities to provide for Law
Enforcement Services, as defined herein, and desires to enter into this Agreement with the County whereby the
Sheriff’s Office will furnish Law Enforcement Services to Fountain Hills.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by
reference, the promises and covenants set forth below, and other good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, the Parties hereby agree as follows:
I. GENERAL PROVISIONS
A. Definitions
As used throughout this Agreement, the following terms shall have the meanings set forth in this
Section:
Agreement means this document and all attachments hereto.
Basic Report means the standardized Sheriff’s Office document communicating information
monthly to the Town regarding its calls for service, crime, criminal activity and response times.
Beat means the basic increment of Law Enforcement Services that equates to one 24 hours per day
x 7 days per week, 52 weeks per year post.
Board means the Maricopa County Board of Supervisors.
Calendar Year means a twelve-month period beginning January 1 and ending December 31.
County means Maricopa County, a political subdivision of the State of Arizona.
Day means calendar day.
District Commander means the Captain or designated Commander of the Sheriff’s District
Office within the corporate limits of Fountain Hills from which Law Enforcement Services for this
Agreement are conducted.
Fiscal Year means a twelve-month period beginning July 1 through June 30.
FTE (full time equivalent) means a unit that indicates the workload of an employed person in a
way that makes workloads comparable across the organization. One (1) FTE equals one (1)
1723546.3 4
position for the total number of budgeted working hours in a given fiscal year, as determined by
the County (typically 2080 or 2088).
Initial Term shall have the meaning set forth in Section I, Subsection C, below.
Law Enforcement Services means patrol, responses to emergency calls and arrests of suspects. It
includes:
• Dispatch and Police Communications Services
• Traffic Enforcement and Accident Investigations
• Enforcement Support, including Specialized Response (Canine, Bomb Squad, S.W.A.T.,
Posse Coordination)
• Investigations of Alleged Crimes
• Community Crime Prevention and Awareness Programs and Activities, including
vacation watch
• Property and Evidence Safekeeping
• Court Security on an on-call basis and after consultation between the District
Commander, the Town Manager and the Town’s Presiding Judge
• Perform the duties of the Town’s Law Enforcement Agent (as defined in the Town Code)
as requested by the Town Manager.
Sheriff’s Office means the Maricopa County Sheriff and those functions, activities and facilities
for which he has responsibility.
Town means the Town of Fountain Hills, an Arizona municipal corporation.
Town Council means the Mayor and Town Council of the Town of Fountain Hills.
Town Manager means the Town Manager of the Town of Fountain Hills, or his/her authorized
designee.
Transitional Start Up Phase means the time period between when the Agreement or an
amendment to the Agreement is approved through the time that contracted level of service is
attained or stabilized.
Worksheet (Exhibit A) means the annualized cost detail information page(s) for the designated
beat of service, or fraction of a beat of service on which monthly billings for a given fiscal year are
based.
B. Legal Notices
Any notice or other communication required or permitted to be given under this Agreement shall
be in writing and shall be deemed to have been duly given if (1) delivered to the party at the
address set forth below, (2) deposited in the U.S. Mail, registered or certified, return receipt
requested, to the address set forth below or (3) given to a recognized and reputable overnight
delivery service, to the address set forth below:
If to the County: Tom Manos
Maricopa County Manager
301 W. Jefferson, 10th Floor
Phoenix, Arizona 85003
If to the Sheriff’s Office: Joseph M. Arpaio
Maricopa County Sheriff
100 W. Washington, Suite 1900
Phoenix, Arizona 85003
1723546.3 5
Scott R. Freeman, Chief of Administration
Maricopa County Sheriff
100 W. Washington, Suite 1900
Phoenix, Arizona 85003
If to the Town: Linda M. Kavanagh
Mayor
Town of Fountain Hills
16705 East Avenue of the Fountains
Fountain Hills, AZ 85268
Kenneth W. Buchanan
Town Manager
16705 East Avenue of the Fountains
Fountain Hills, AZ 85268
or at such other address, and to the attention of such other person or officer, as any party may
designate in writing by notice duly given pursuant to this Section. Notices shall be deemed
received (1) when delivered to the party, (2) three business days after being placed in the U.S.
Mail, properly addressed, with sufficient postage or (3) the following business day after being
given to a recognized overnight delivery service, with the person giving the notice paying all
required charges and instructing the delivery service to deliver on the following business day. If a
copy of a notice is also given to a party’s counsel or other recipient, the provisions above
governing the date on which a notice is deemed to have been received by a party shall mean and
refer to the date on which the party, and not its counsel or other recipient to which a copy of the
notice may be sent, is deemed to have received the notice.
C. Term of the Agreement
This Agreement shall become effective July l, 2012 (the “Effective Date”) following approval by
the Town Council and the Board. This Agreement shall remain in full force and effect from the
Effective Date through June 30, 2017 (the “Initial Term”), unless terminated pursuant to Section I,
Subsection F of this Agreement.
D. Automatic Renewal
Following the Initial Term, this Agreement shall automatically renew for up to five (5) successive
one-year terms, (each, an “Additional Term”), with all the terms of this Agreement in effect,
unless and until renegotiated or terminated pursuant to (1) a non-renewal notice as set forth below
in this Subsection or (2) Section I, Subsection F below. Prior to the beginning of each Additional
Term, the parties shall meet and agree upon the annual cost of the Law Enforcement Services,
which shall be calculated pursuant to Section III, Subsection A, of this Agreement and which,
when agreed upon, shall be attached to this Agreement as Exhibit A. Notice of non-renewal by
either party shall be (i) in writing and (ii) delivered to the other party by April 15 to exercise
non-renewal of this Agreement.
E. Amendments
This document contains the entire Agreement of the parties and cannot be changed orally. Any
changes or modifications of this Agreement must be in the form of a written amendment (1)
approved by the Town Council and the Board and (2) signed by both parties. Requests for
amendments to increase or decrease levels of Law Enforcement Services within a given year
during the Initial Term or any Additional Term of this Agreement will not become effective until
90 days after approval by the Town Council and the Board.
1723546.3 6
F. Termination
1. Without Cause. Either party shall have the right, upon twelve (12) months written notice
to the other party, to terminate this Agreement without cause.
2. Uncured Breach. In the event of breach of any of the provisions of this Agreement, either
party may terminate this Agreement for cause by serving written notice to the other party
specifically setting forth the nature of the breach. If said breach has not been resolved
within ninety (90) days after receipt of notice, then this Agreement shall be deemed
terminated and both parties shall perform their respective obligations up to the date of
such termination.
G. Insurance
The parties agree to secure and maintain insurance coverage for any and all risks that may arise
out of the terms, obligations, operations, and actions as set forth in this Agreement, including but
not limited to public entity insurance. The acquisition of insurance or the maintenance and
operation of a self-insured program may fulfill this insurance requirement; provided, however, that
the unencumbered reserves available under any such self insurance program shall be equal to or
greater than the required minimum coverage amounts set forth below. The parties to this
Agreement shall exchange certificates of insurance or self-insurance.
1. General:
a. Additional Insured: The County’s insurance coverage and self-insured retention
or deductible portions, except workers’ compensation insurance, shall name, to
the fullest extent permitted by law for claims arising out of the performance of
the Law Enforcement Services included in this Agreement, the Town, its agents,
representatives, officers, directors, officials and employees as Additional
Insured as specified under the respective coverage sections of this Agreement.
b. Coverage Term: All insurance required herein shall be maintained in full force
and effect until all Law Enforcement Services required to be performed under
the terms of this Agreement are satisfactorily performed.
c. Primary Insurance: County’s insurance shall be primary insurance with respect
to performance of the Law Enforcement Services included in this Agreement
and in the protection of Town as an Additional Insured.
d. Policy Deductibles and or Self-Insured Retentions: The policies set forth in
these requirements may provide coverage that contains deductibles or
self-insured retention amounts. Such deductibles or self-insured retention shall
not be applicable with respect to the policy limits provided to Town. The
County shall be solely responsible for any such deductible or self-insured
retention amount.
2. Required Insurance Coverage:
a. Public Entity Liability: County shall maintain public entity liability coverage
for bodily injury and property damage with an unimpaired limit of not less than
$5,000,000 for each occurrence; no aggregate limit. The policy shall cover
liability arising from premises/operations and personal injury.
b. Automobile Liability: The County shall maintain Business Automobile
Liability insurance with a limit of $5,000,000 combined single limit each
occurrence on County’s owned, hired and non-owned automobiles assigned to
1723546.3 7
or used in the performance of the Law Enforcement Services under this
Agreement.
c. Workers’ Compensation Insurance: County shall maintain Workers’
Compensation insurance to cover obligations imposed by federal and state
statutes having jurisdiction of County’s employees engaged in the performance
of Law Enforcement Services under this Agreement and shall also maintain
Employer’s Liability Insurance of $2,000,000 for each accident, $500,000
disease for each employee and $2,000,000 disease-policy limit.
3. Cancellation, Material Changes and Expiration Notice: Insurance required herein shall
not expire, be canceled, or materially changed without thirty (30) days’ prior written
notice to the Town.
4. Limitation on Insured Liability. The County shall only be liable for such claims, losses,
damages or injuries that result from negligent actions or misconduct related to Law
Enforcement Services by the Sheriff’s Office as contemplated by this Agreement.
H. Indemnification
l. Mutual Indemnity. To the extent permitted by law and notwithstanding any liability
insurance or other conditions of this Agreement, each party hereby covenants and agrees
to indemnify, defend and hold harmless the other party, its officers, employees,
contractors and agents for, from and against all suits, actions, legal or administrative
proceedings, claims, demands or damages of any kind or nature relating to this
Agreement which are the result of any act or omission of the party, its officers,
employees, contractors, agents and/or anyone acting under its direction or control
whether intentional or negligent, in connection with or incidental to this Agreement.
2. Sheriff’s Office Actions. The Town shall not indemnify, defend or hold harmless the
County, but the County shall indemnify the Town, for any suits, actions, legal or
administrative proceedings, claims, demands or damages of any kind or nature brought
against the County as a result of any act or omission of the Sheriff’s Office which is
caused or alleged to have been caused by the negligence or misconduct of any member of
the staff of the Sheriff’s Office or which occurs while any such staff member is
performing Law Enforcement Services not directly related to this Agreement. The
County shall pay, on behalf of the Town, all judgments, fines, penalties, interest on
judgments, fines and penalties, or costs including attorney’s fees, court costs, expert
witness fees and discovery costs associated with a claim brought hereunder. The
indemnity under this Agreement shall commence as of the Effective Date of this
Agreement and shall continue in full force and effect with respect to any and all actions,
legal or administrative proceedings, claims, demands or damages of any kind or nature
arising out of or relating to this Agreement.
I. Record Keeping and Audits
1. Required Records. The parties agree to maintain and furnish to each other such records
and documents pertaining to the Law Enforcement Services provided pursuant to this
Agreement as may be required by applicable Federal and State laws, rules and
regulations.
2. Audit. Each party, prior to conducting an audit, must give thirty (30) calendar days
notice to the other party. If the audit indicates that fees or billable items have been
charged incorrectly, each party agrees to make appropriate corrections and adjustments.
1723546.3 8
J. Construction of Agreement
1. Superseding Prior Agreements. This Agreement replaces and supersedes any existing
Agreement for Law Enforcement or Enforcement Communications Services between the
two parties, the most recent being that certain Agreement for Law Enforcement Services
between the parties recorded August 7, 2007 No. 2007-089024.
2. Severability. Every provision of this Agreement is and will be construed to be a separate
and independent covenant. If any provision in this Agreement or the application of the
same is, to any extent, found to be invalid or unenforceable, then the remainder of this
Agreement or the application of that provision to circumstances other than those to which
it is invalid or unenforceable will not be affected by that invalidity or unenforceability.
Each provision in this Agreement will be valid and will be enforced to the extent
permitted by law and the parties will negotiate in good faith for such amendments of this
Agreement as may be necessary to achieve its intent, notwithstanding such invalidity or
unenforceability.
3. No Waiver; No Accord or Satisfaction. The failure of either party to insist in any one or
more instances upon the full and complete performance of any of the terms and
provisions of this Agreement to be performed on the part of the other or to take any
action permitted as a result thereof shall not be construed as a waiver or relinquishment
of the right to insist upon full and complete performance of the same or any other
covenant or condition either in the past or in the future. The acceptance by either party of
sums less than any that may be due and owing at any time shall not be construed as an
accord and satisfaction.
4. Entire Agreement. This Agreement contains all the terms and conditions agreed to by the
parties. No other understanding, oral or otherwise, regarding the subject matter of this
Agreement shall be deemed to exist or to bind any of the parties hereto. Nothing in this
Agreement shall be construed as consent to any suit or waiver of any defense in a suit
brought against the State of Arizona, Maricopa County, or the Town of Fountain Hills in
any State or Federal Court.
5. Governing Law. This Agreement shall be interpreted in accordance with Arizona law.
6 Independent Contractors. For purposes of A.R.S. § 31-121(d), the Sheriff’s Office and its
employees shall be considered to be peace officers engaged as independent contractors,
not as employees, of the Town while performing the responsibilities imposed by this
Agreement.
7. Cancellation for Conflict of Interest. This Agreement is subject to the provisions of
A.R.S. § 38-511. (Cancellation of political subdivision and state contracts.)
8. E-Verify. The parties mutually warrant that they are in compliance with A.R.S. § 41-
4401 and further acknowledge that they and their subcontractors, if any, warrant their
compliance with A.R.S. § 41-4401, and all federal immigration laws and regulations that
relate to their employees and their compliance with A.R.S. § 23-214, subsection A and
shall keep a record of the verification for the duration of the employee’s employment or
at least three years, whichever is longer.
9. Scrutinized Business Operations. The parties certify that they do not have scrutinized
business operations in either Sudan or Iran, per A.R.S. § 35-391.06 and 35-393.06.
1723546.3 9
II. SERVICES
For Fiscal Year 2012-13, the Sheriff’s Office shall provide Law Enforcement Services at the level of patrol
beats set forth in the Worksheet (Exhibit A), attached hereto as and incorporated herein by reference. For
the remaining fiscal years during the Initial Term, and for any Additional Terms, the level of patrol beats
shall be as set forth in the then-current Worksheet (Exhibit A) as agreed upon by the parties pursuant to
Section III below.
A. Service Provision
1. Scope of Services. The County, by and through the Sheriff’s Office, shall provide the
Law Enforcement Services described in this Agreement within the incorporated limits of
the Town. The Sheriff’s Office shall have responsibility for investigating and enforcing
certain Town code violations that directly impact public safety and that fall within the
definition of Law Enforcement Services set forth above. The Town Manager and the
District Commander shall establish between themselves the Sheriff’s Office duties and
responsibilities pertaining to the Town code violations, animal control issues and other
local enforcement services that fall within the definition of Law Enforcement Services.
2. Response Times. Deputy response to calls for service will be provided twenty-four (24)
hours per day, seven (7) days per week. Patrol deputies shall be physically within the
Town’s jurisdiction. The level of contracted service provided for in this Agreement shall
allow management of dispatch and deputy response times for Emergency Priority 1 Calls
as follows:
a. Emergency Priority 1 Calls shall be answered within sixty (60) seconds. The
dispatch time shall be measured from the point at which the call is answered to
the time the dispatcher initiates radio notification to the deputy assigned to
respond. Any dispatch taking more than sixty (60) seconds to complete shall be
documented, and reports shall be made available to the Town upon request.
b. Emergency Priority 1 Calls shall have a deputy on scene within five (5) minutes
or less. Detail on Emergency Priority I responses taking longer than five (5)
minutes to arrive on scene after dispatched will be furnished by the Sheriff’s
Office upon request from the Town.
3. Citation into Town Court. Misdemeanors, traffic infractions and civil violations
occurring within the corporate limits of the Town shall be cited into the Town’s
Magistrate Court.
B. Establishment of Service Priorities
1. Personnel Utilization. District personnel shall be utilized in the most efficient manner to
meet the needs of the Town, as determined by the District Commander.
2. Setting Priorities. The District Commander and the Town Manager or authorized
designee shall meet at least once each quarter to establish priorities for the delivery of
Law Enforcement Services as desired by the Town. Priorities shall be communicated
through the appropriate Sheriff’s Office chain of command to the patrol units providing
Law Enforcement Services within the Town’s jurisdiction. The Town Manager and the
District Commander shall meet as often as necessary on other occasions to ensure the
highest quality overall provision of Law Enforcement Services to the Town.
3. Criminal Activity Increases. If the Sheriff’s Office, acting through the District
Commander in consultation with the Town Manager, observes that criminal activity is
dramatically increasing in the Town, the Sheriff’s Office will temporarily deploy support
1723546.3 10
units as deemed reasonably necessary to suppress such activity. Increases and decreases
in supplemental service will be supported by relevant crime data. Short term
deployments of additional resources will be at no additional cost to the Town. Longer
term deployments (in excess of three months) will be subject to cost reimbursement via
an amendment to this Agreement. Charges for additional services shall incorporate the
same methodology described in Section III of this Agreement and shall be pro-rated as
necessary. The parties agree and understand that the length of time to establish and hire
new positions can be up to six (6) months.
4. Changes to Service Levels. Amendments to change the service levels in this Agreement
shall be made in accordance with Section I, Subsection E above.
C. Maintenance of Sheriff’s Substation
At all times during the term of this Agreement and any extension thereof, the Sheriff’s Office shall
maintain at least one substation facility within the corporate limits of the Town, at a location (or
locations) mutually agreeable to the Sheriff’s Office and the Town Manager. All deputies
assigned to duties within the Town shall operate out of such substation(s). The Sheriff’s Office
obligations set forth in this Section may be satisfied by maintaining and utilizing space provided
by the Town in its Town Hall Building.
D. Community-Oriented Policing
The District Commander shall ensure that policies and procedures are in place and implemented
within the corporate limits of Fountain Hills consistent with the philosophy of Community-
Oriented Policing, which combines traditional aspects of law enforcement with preventive
measures, problem-solving, Community engagement and Community partnerships.
E. Chain of Command and Responsibility for Performance Standards
1. Town Manager Responsibilities. The Town Manager or authorized designee is
responsible for coordinating all Law Enforcement Services within the Town as well as
conveying the wishes of the Town Council to the District Commander with respect to
Law Enforcement Services. While the Town Manager or authorized designee shall have
no chain of command authority to direct the operations of the deputies from the Sheriff’s
Office, such authority being reserved to the Maricopa County Sheriff pursuant to Section
II, Subsection E (2), below, the parties to this Agreement understand that the Town
expects the Sheriff’s Office to reasonably respond to its needs for Law Enforcement
Services as communicated through the Town Manager or authorized designee. The
District Commander shall, at all times, consider the request of the Town Manager or
authorized designee with respect to the implementation of Law Enforcement Services.
2. Maricopa County Sheriff Responsibilities. The Maricopa County Sheriff is solely
responsible for the performance, evaluation discipline and movement of his deputies as
well as other matters incidental to the provision of the Law Enforcement Services under
this Agreement. In the event of a dispute between the parties regarding the manner of
performance of such service, the determination made by the Maricopa County Sheriff
shall be final and conclusive.
3. District Commander Responsibilities. The Sheriff’s Office shall assign to the Fountain
Hills District a full time deputy, with the rank of Lieutenant or higher, who shall be
designated the “District Commander” and who shall be responsible for the supervision
and coordination of Law Enforcement Services by the Sheriff’s Office within the Town.
The Sheriff’s Office will provide the Town Manager with a list of candidates from which
to select the District Commander. The Sheriff’s Office shall assign the District
Commander to service within the Town for a term of at least two years and such
1723546.3 11
individual will not be reassigned except upon mutual agreement of the Town and the
Sheriff’s Office.
4. Deputy Assignment. The Sheriff’s Office will, from time to time, assign to the Town
sufficient deputies to provide the Law Enforcement Services required by this Agreement.
Staff will be assigned to the Town on a full-time basis and will work within the Town
limits unless required to cross jurisdiction boundaries for pursuits, ongoing investigation
of Town cases or other temporary law enforcement emergency situations including
responding to requests for assistance from other officers in surrounding jurisdictions in
emergency or dangerous situations. To the extent possible, the Sheriff’s Office personnel
who are selected for deployment to the Town will be required to make a two-year
commitment to this assignment in the Sheriff’s Office and shall remain deployed to the
Town for such two-year period unless reassignment is requested by the Town Manager;
provided, however, that the Sheriff’s Office may transfer personnel, with prior
notification to the Town Manager, when such transfer is in the best interests of the Town
and the Sheriff’s Office.
5. Removal of Assigned Staff. The Town, acting through the Town Manager shall have the
right to request in writing that any staff assigned to service within the Town by the
Sheriff’s Office be reassigned or otherwise removed from service within the Town.
When such request is made, the Sheriff’s Office shall comply as soon as reasonably
practical, but in any case within no more than three weeks after such request is made.
F. Reports and Information
1. Basic Reporting. This Law Enforcement Services Agreement is limited to law
enforcement service delivery and the management thereof. The terms of this Agreement
provide for Basic Reporting as defined in Section I, Subsection A, above and illustrated
in the sample provided in Exhibit B, attached hereto and incorporated herein by
reference.
2. Information Requests. Requests for additional law enforcement service information by
the Town will be in writing to the District Commander and responses will be limited to
credible/verifiable information that is readily available from the Sheriff’s Records
Management System (RMS), Computer-Aided Dispatch (CAD) System, and any other
law enforcement information system that may be adopted by the Sheriff’s Office during
the term of this Agreement.
3. Financial/Administrative Information. Requests by the Town for financial and other
administrative information that are not applicable to day-to-day law enforcement service
will be in writing and directed to the Sheriff’s Office Chief of Administration.
III. REIMBURSEMENT COSTS AND CHARGES
A. Reimbursement for Law Enforcement Services
1. Worksheet to Determine Reimbursement Amount. The Town agrees to reimburse the
Sheriff’s Office for all Law Enforcement Services rendered as outlined in the attached
Worksheet (Exhibit A) for the first year of this Agreement (July 1, 2012 through June
30, 2013).
2. Annual Review of Costs. The reimbursement costs for this Agreement are reviewed and
revised on an annual basis. The Sheriff’s Office recognizes the Town’s need to have
information early for its budget and planning process. Therefore, the following schedule
should be adhered to each year:
1723546.3 12
a. By February 20 of each year that falls within the term of this Agreement, or any
extension thereof, the Sheriff’s Office will provide the Town and updated
Worksheet (Exhibit A) with Law Enforcement Services charges for the coming
fiscal year.
b. The Sheriff’s Office, the County or the Town cannot arbitrarily change costs.
Each annual worksheet proposal shall employ consistent methodology
applicable to all Sheriff’s Office contract cities and towns.
c. Unforeseeable and unavoidable cost increases effective with the coming fiscal
year but unknown at the time of the February 20 issuance of Worksheet
(Exhibit A), such as changes in retirement contribution rates, may only be
passed through to the Town pursuant to an amendment to this Agreement.
3. Explanation of Excessive Increase. If the next year’s amount is determined to be more
than three percent (3%) higher than the total amount due under the then current year of
this Agreement, a letter of explanation from the County outlining the increases will be
required.
B. Explanation of Charges
The Sheriff’s Office annual Worksheet (Exhibit A) shall be beat-driven and prepared with the
following sections:
l. Personnel Services. The methodology used for calculating Personnel Services is a direct
cost recovery formula for actual services delivered and shall not be arbitrarily changed.
Personnel Costs are determined using FTE (full time equivalents).
a. Computation of necessary personnel for this Agreement is as follows:
1 beat = 7 day coverage per week, 24 hours per day with five (5) FTE deputies.
The formula for staffing requirements (in addition to five (5) FTE deputies) per
beat shall be:
FTE Staffing Requirements*
0.50Detectives 1 Beat
1.00Sergeant for 9 Deputies
1.00Lieutenant for 18 Deputies
1.00Captain for 30 Deputies
0.14Clerical for 1 Beat
* The Town may request and fund additional supervisory, specialized deputies,
and/or clerical positions beyond the beat-driven calculation. Such requests will
be incorporated in Part l, Personnel Services, of the Worksheet (Exhibit A).
The Staffing Allocation Factor represents the basic staffing requirement
(including required coverage and shift relief factors) in a single beat. The
Staffing Allocation Factor is determined according to the time period of each
post within a beat (i.e. 24 hours per day, seven days per week vs. eight hours per
day, five days per week) on an organization-wide basis, which is then applied to
all positions necessary to provide the Law Enforcement Services to the Town.
The Staffing Allocation Factor to be applied in this Agreement is:
1723546.3 13
Staffing Allocation Factor
24 hour / 7 day post 5.00 FTE
8 hour / 7 day post 1.67FTE
8 hour / 5 day post 1.19FTE
b. Salary and Benefits shall be calculated by adding together the following:
(i) Hourly Rate: The hourly rate will be the actual average hourly salary
for the position (title) across the Patrol Districts according to payroll
system data (ADP) from the first pay period ending in January of the
then current fiscal year. Annual hours are the established number
budgeted hours per full time position by respective fiscal year.
(ii) Variable Fringe Benefits: This percent is the most current applicable
Employer’s Retirement contribution Rate plus FICA/Medicare at the
time of Worksheet (Exhibit A) distribution, applicable to the hourly
rate.
(iii) Fixed Fringe/Workers Comp/Unemployment: This is an average
annual lump sum cost per employee for health and other non-retirement
benefits plus the employer’s workers compensation and unemployment
insurance contribution costs.
(iv) Special Pay--Overtime and Shift Differential: Overtime and Shift
Differential is an average cost per eligible FTE and is added to the
salary and benefit costs. The cost is based on actual expenditures of
overtime and shift across the patrol districts from the previously-
completed fiscal year.
2. Supplies. Reimbursement for supplies and annual uniform expense is an allocation per
FTE based on supply expenditures in the Patrol districts from the previously-completed
fiscal year.
3. Communications and Information Technology. Sophisticated and costly information and
communications systems are used in everyday Sheriff’s Office law enforcement
operations. Costs for hardware, software, technology supplies, monthly service and/or
connection fees and system maintenance are incorporated as direct and reimbursable
expenses. Charges for Sheriff’s Police Communications and Information Technology
shall be proportionate and based on the Town’s portion of Sheriff’s call and incident/calls
for service volume and County police radio communications system cost shall be based
on the number of system users.
a. Dispatch: Incident/Call for Service volume for the Town shall be taken from the
Sheriff’s Computer-Aided Dispatch system and applied to estimated overall
dispatch costs for the Patrol Districts.
b. System Maintenance and User Support: These costs are comprised of the
Town’s calculated share for applicable information system use, desktop support,
and data/information reporting, based on its percent of patrol service volume
applied to the overall patrol’s share for applicable information systems, desktop
support, and data/information reporting.
c. Wireless and Mobile Data Computing Charges: The annual total of monthly
charges associated with the number of radios/MDC’s and, when applicable, cell
phones by FTE and dedicated patrol vehicle(s).
1723546.3 14
4. Vehicle Charges.
a. The number of miles driven will be used to determine charges for vehicle
mileage, vehicle depreciation, and vehicle equipment depreciation.
b. The number of miles driven will be estimated and will be used to determine
charges for new additions to fleet resulting from new service initiation and
Amendments for increases in service.
c. Vehicle depreciation and vehicle equipment charges allow timely replacement
of patrol vehicles using the County’s vehicle replacement plan.
d. Maintenance of vehicles is the responsibility of the Sheriff’s Office.
5. Other Equipment and One-Time Cost Reimbursement.
a. The Town will be required to fund one-time reimbursement for vehicles and
patrol vehicle equipment purchased upon initiation of service and for any
vehicles and patrol vehicle equipment purchased to meet increases in levels of
service authorized by Amendment(s) to this Agreement. Subsequent
replacements shall be funded by the County as provided in Section III,
Subsections B (4)(b) and (c), above.
b. The Town will be required to fund one-time reimbursement costs to equip
deputies upon initiation of service and for deputies added to service by
Amendment. These one-time cost items include: radios, laptop computers or
mobile data terminals, tasers, bulletproof vests and cell phones.
c. The Town may be required to fund replacement of equipment used to service the
Agreement. Such replacement would generally be included in conjunction with
the annual updating of Worksheet (Exhibit A) or by amendment to this
Agreement, and must be agreed to by the Town.
d. All one-time equipment items and replacement regardless of funding source,
shall be County property subject to the following:
(i) The Town shall have the option to purchase, at the time they are
designated for retirement from the County fleet, any vehicles that were
initially funded by the Town as one-time purchases. Such a purchase
will require Board action.
(ii) In the event of early termination of this Agreement, or in the event of a
material reduction in service, the Town may request transfer of vehicle
ownership to the Town of any vehicle(s) originally purchased in
conjunction with contracted law enforcement service delivery to
the Town. All transfers of ownership require Board action.
(iii) Vehicles transferred would be “as is,” except in cases where removable
enhancements, funded by the Sheriff’s Office, can be used in other
Sheriff’s vehicles. Such enhancements would be removed and remain
County property. The Town will be responsible for the timely removal
of all County and Sheriff’s Office markings.
(iv) The cost to the Town of transferred vehicles would be $1.00 plus any
title and licensing transfer fees.
1723546.3 15
(v) In the event of early termination of this Agreement, the Town may
request a fair market value credit for its initial cash outlay for vehicles
or other one-time equipment items. Such requests would be
coordinated through the Sheriff’s Administration Command. Board
action would be required and reimbursements would take the form of a
credit or credits in the final month(s) invoices.
6. Indirect Cost Recovery. The Sheriff’s Office reserves the right to address indirect costs
(administrative overhead) via amendment to this Agreement if it is determined by the
County that indirect cost recovery is necessary. If adopted, indirect cost recovery would
be implemented in conjunction with a new fiscal year.
C. Payment
1. The Town agrees to pay the sum of $2,762.382.00 for all Law Enforcement Services
rendered as outlined in the attached Worksheet (Exhibit A) for the first year of the Initial
Term (July 1, 2012, through June 30, 2013), and at the rate agreed to by the parties (via
the Worksheet) each year thereafter. Payment for Law Enforcement Services for each
year of this Agreement will be made in twelve (12) installments on a monthly basis on or
before the 20th day of each month, beginning with the first month of the Initial Term.
2. Payment for increases in Law Enforcement Services authorized by Amendment to this
Agreement shall commence per the terms of the Amendment and shall be applied to
regular monthly payments unless otherwise specified by Amendment.
3. Payment to reimburse the initial purchase of one-time items described in Section III,
Subsection B (5), above shall be billed separately as one-time reimbursements.
D. Cost of Incarceration
Nothing in this Agreement shall alter the financial responsibilities of the Town and the County for
the incarceration of prisoners arrested by the Sheriff’s Office in the performance of its
responsibilities hereunder.
[SIGNATURES ON FOLLOWING PAGE]
1723546.3 16
IV. Authorization and Signatures
Fountain Hills has the authority to enter into this Agreement pursuant to A.R.S. §9-498 and §11-952, and
the County has the authority to enter into this Agreement pursuant to A.R.S. §§11-951 et seq.
IN WITNESS WHEREOF, the parties hereto have entered into this Agreement as of the date of the last signature set
forth below.
MARICOPA COUNTY, a political subdivision of the TOWN OF FOUNTAIN HILLS, an Arizona
State of Arizona municipal corporation
BY: BY:
Max Wilson Date Linda M. Kavanagh Date
Chairman, Board of Supervisors Mayor
ATTEST: ATTEST:
Fran McCarroll, Clerk of the Board Date Bevelyn J. Bender, Town Clerk Date
MARICOPA COUNTY SHERIFF’S OFFICE
BY:
Joseph M. Arpaio, Sheriff Date
In accordance with the requirements of A.R.S. § 11-952(D), the undersigned attorneys acknowledge that (i) they have reviewed
the above Agreement on behalf of their respective clients and (ii) as to their respective clients only, each attorney has determined
that this Agreement is in proper form and that execution hereof is within the powers and authority granted under the laws of the
State of Arizona.
Deputy County Attorney Date Andrew J. McGuire, Town Attorney Date
1723546.3
EXHIBIT A
TO
INTERGOVERNMENTAL AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
MARICOPA COUNTY
[Cost Detail]
See following pages.
1723546.3 A-1
Town of Fountain Hills
Maricopa County Sheriff’s Office
Law Enforcement Reimbursement Costs and Charges
FY 2013
(July 1, 2012 through June 30, 2013)
BEATS 3.80
Total Contract Costs $2,762,382
Part 1. Personnel Services $2,497,931
Annual Hours Budgeted 2088
Position
FTE
Hourly
Rate
Variable
Fringe Rate
Hourly Plus
Variable
Fixed Fringe
$8904 + Wkrs
Comp and
Unemp $313
Annualized
Patrol Beat Deputies 19.00 $24.58 32.78% $32.64 $ 9,217 $1,469,915
Detectives 3.03 $26.23 32.78% $34.83 $ 9,217 248,274
Sergeants 3.00 $33.72 32.78% $44.57 $ 9,217 308,112
Lieutenants 1.22 $40.95 32.78% $54.37 $ 9,217 149,754
Captain 0.77 $49.77 32.78% $66.08 $ 9,217 113,345
School Resource Officer 1.00 $24.58 32.78% $32.64 $ 9,217 77,364
Clerical Office Assistant 1.00 $13.03 17.75% $15.34 $ 9,217 41,253
Dispatcher (TCO) 0.97 $19.29 17.75% $22.71 $ 9,217 55,163
Sub Total Salary and Benefits $2,463.180
Staffing Allocation Factor
FTE Staffing Requirements
24 hour / 7 day post 5.00 FTE
8 hour / 7 day post 1.67 FTE
8 hour / 5 day post 1.19 FTE
0.67 Detectives
1.00 Sergeant for
1.00 Lieutenant for
1.00 Captain for
0.14 Clerical for
1 Beat
9 Deputies (Excep)
18 Deputies
30 Deputies
1 Beat (Excep)
Special Pay
Eligible
FTEs
Cost
Overtime/Shift Differential 26.03 $1,335 34,751
Sub Total Personnel Services $2,497,931
Part 2. Supplies and Rent $50,926
Total Applicable FTE’s 29.02 FTE Total minus Dispatch
Supply Cost 735 Per applicable FTE 21,334
Ammunition 456 Per Sworn FTE 28.02 12,780
Uniform Allowance 600 Per Sworn FTE 28.02 16,812
Sub Total Supplies
$50,926
Part 3. Communications and Information Technology (IT) $59,572
Sworn FTEs 28.02
Dispatch Costs (see Pers. Svcs.) Located in Personnel Section 1. Above
System Maintenance and User
Support 38,313 Proportionate based on Patrol Costs 38,313
Wireless and Mobile Data Monthly Charges Per Unit by Sworn FTE 28.02 &
Computing (MDC) Charges 21,259 Vehicle (11) 21,259
Sub Total Communications and IT $59,572
Part 4. Vehicles and Equipment $153,953
TOTAL MILES: 207,813
1723546.3 A-2
Vehicle Cost with Warranty $ 35,057 Vehicle life 115,000 miles
Equipment Costs $ 14,569 Equipment life 200,000 miles
Crown Vic patrol vehicles
Per Mile
Rate
Annual
Miles
Costs
Mileage Rate $0.350 59,777 $20,922 $20,922
Vehicle Depreciation $0.305 59,777 $18,232 18,232
Equipment Depreciation $0.073 59,777 $4,364 4,364
Vehicle Cost with Warranty
$ 36,407
Vehicle life 150,000 miles
Equipment Costs $ 14,569 Equipment life 200,000 miles
SUV patrol vehicles
Per Mile
Rate
Annual
Miles
Costs
Mileage Rate $0.430 148,036 $63,655 63,655
Vehicle Depreciation $0.243 148,036 $35,973 35,973
Equipment Depreciation $0.073 148,036 $10,807 10,807
Sub Total Vehicles and Equipment $153,953
Part 5. One-Time Costs
This section is reserved for cost reimbursement of replacement or new equipment items that have been identified as
Necessary for Law Enforcement Services delivery that are not otherwise funded in the Sheriff’s operational budget.
(Requires amendment.)
Part 6. Indirect Cost Recovery
This section is reserved for items identified by Maricopa County that are necessary for full cost recovery.
When the methodology is determined, the Agreement will be amended and the rate will be included in this
section.
Notice Date 2/15/2012
1723546.3
EXHIBIT B
TO
INTERGOVERNMENTAL AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
MARICOPA COUNTY
[Report Format]
See following pages.
Worksheet Exhibit B.
1723546.3
B-1
MARICOPA COUNTY SHERIFF'S OFFICE
REPORT OF ACTIVITY
Town of (Name of Contract Town)
(DATE)
For the time period of (Starting date) to (Ending date), the Maricopa County Sheriff’s
Office responded to calls for assistance or observed a total of (Number Input) situations
requiring intervention or response. Of these service indicators, (Number Input) were
deputy-initiated on-view activity and (Number Input) were citizen requests for service.
The number of citizen calls for service and deputy-initiated on-view activity are provided
as one indicator of the service level provided to your community. The activity indicators
shown below provide other statistical data related to the activity of the (Name of
Contract Town) deputies. The statistical crime data listed below is not the total number
of incidents reported during this period.
The following is a recap of certain service indicators in which the (Name of Contract
Town) Deputies responded.
PART 1: VIOLENT CRIMES
Criminal homicide 0
Sexual assault 0
Robbery 0
Aggravated assault 0
Total Part 1 Violent Crimes: 0
PART 1: CRIMES AGAINST PROPERTY
Burglaries:
Residential/business 0
Automobile 0
Stolen vehicle 0
Theft 0
Arson 0
Total Part 1 Property Crimes: 0
TOTAL PART 1 CRIMINAL OFFENSES: 0
Worksheet Exhibit B.
1723546.3
B-2
PART 2: OTHER CRIMES AGAINST PERSONS
Other Assaults: 0
Sexual Offenses: 0
Total Part 2 Crimes against Persons: 0
PART 2: PUBLIC DISORDER CRIMES
Criminal Damage: 0
Threats: 0
Disorderly Conduct 0
Violations of Court Order: 0
Trespass: 0
Weapons Violations 0
Total Part 2 Public Disorder Crimes: 0
PART 2: DRUG AND ALCOHOL CRIMES
Narcotic / Drug Violations: 0
Alcohol Violations: 0
Total Part 2 Drug and Alcohol Crimes: 0
PART 2: WHITE COLLAR CRIMES
Forgery: 0
Fraud: 0
Total Part 2 White Collar Crimes: 0
TOTAL PART 2 CRIMINAL OFFENSES: 0
ARRESTS (IN-CUSTODY)
Homicide/Manslaughter 0
Assault/Endangerment/Resisting 0
Robbery 0
Domestic Violence 0
Threats 0
Burglary/Theft 0
Arson 0
Forgery 0
Narcotics 0
Disorderly Conduct
Trespassing
Criminal Damage 0
Traffic Violations 0
DUI 0
Alcohol Violations 0
Violation of Court Order/Warrants 0
Other:
Total 0
Worksheet Exhibit B.
1723546.3
B-3
ARRESTS (CITE AND RELEASE)
Assault/Endangerment/Resisting 0
Domestic Violence 0
Threats/Weapons Violations 0
Theft/Burglary
Trespassing 0
Disorderly Conduct
Criminal Damage 0
Traffic Violations 0
DUI 0
Alcohol Violations 0
Narcotics 0
Curfew 0
Town Code Violations Heavy trucks/Illegal Parking 0
Total 0
ARRESTS/JUVENILE
Total 0
TRAFFIC CITATIONS
Total 0
ENFORCEMENT ACTIVITY RECAPS
ENFORCEMENT ACTIVITY This Month Last Month Mo. Last Yr.
Criminal Arrests
Criminal Citations Issued
Driving Under Influence (DUI) Arrests
Interviews
Juvenile Referrals
Traffic Arrests
Traffic Violations
Traffic Warnings
Barking Dog Warnings Issued
False Alarm Warnings Issued
Worksheet Exhibit B.
1723546.3
B-4
RESPONSE ACTIVITY RECAP
PATROL RESPONSE ACTIVITY This Month Last Month Mo. Last Yr.
Abandoned Vehicle
Accidents/Non-injury (including private property)
Accidents/Injury (including private property)
Alarms: Burglar, Panic, Robbery
Alcohol Violations
Animal Problem
Burglary Residential/Commercial
Burglary Vehicle
Citizen/Motorist Assist
Civil Matter/Standby
Code Violations
Drunk Disturbing
Fight – (Domestic Violence)
Fight
Injured/Sick Person
Mentally Ill
Speeding / Motorized Bike Disturbing
Narcotics
Neighbor trouble
Patrol Watch
Shooting Violation
Suspicious Person/Vehicle/Circumstances
Theft
Threatening/Annoying/Obscene Calls
Traffic Hazard
Trespassing
Welfare Check
POSSE ACTIVITY IN YOUR COMMUNITY
The Maricopa County Sheriff’s Posse provided (number) man-hours and logged (Number) miles
on their vehicles for the month of (Name Month).
Community Patrol hours
Special Events hours
Business Watch hours
Neighborhood Vacation Watch hours
Traffic Control/Motorist Assist hours
Prisoner Transport hours
Total Posse Hours hours