HomeMy WebLinkAbout121113WSPZ:\Council Packets\2012\WS11-13-12\121113WSA.doc Page 1 of 1
NOTICE OF THE WORK STUDY SESSION OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:30 P.M.
WHEN: TUESDAY, NOVEMBER 13, 2012
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call ; a quorum of the
Town’s various Commissions or Boards may be in attendance at the Work-Study Session.
ALL WORK-STUDY ITEMS LISTED ARE FOR DISCUSSION ONLY. NO ACTION CAN OR WILL BE TAKEN.
The primary purpose of work session meetings is to provide the Town Council with the opportunity for in -depth discussion
and study of specific subjects. Public comment is not provided for on the Agenda and may be made only as approved by
consensus of the Council. In appropriate circumstances, a brief presentation may be permitted by a member of the public or
another interested party on an Agenda item if invited by the Mayor or the Town Manager to do so. The Presiding Officer may
limit or end the time for such presentations.
AGENDA
CALL TO ORDER AND ROLL CALL – Mayor Linda M. Kavanagh
1. PRESENTATION AND DISCUSSION related to PAVEMENT MANAGEMENT.
2. PRESENTATION AND DISCUSSION related to the RECONSTRUCTION OF SAGUARO
BOULEVARD.
3. ADJOURNMENT.
DATED this 8th day of November 2012.
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939
(TDD) 48 hours prior to the meeting to request a reasonable accommodation to attend this meeting or to obtain agenda informatio n in large print format.
Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk’s office.
Mayor Linda M. Kavanagh
Councilmember Dennis Brown Vice Mayor Henry Leger
Councilmember Ginny Dickey Councilmember Tait D. Elkie
Councilmember Cassie Hansen Councilmember Cecil A. Yates
Z:\Council Packets\2012\WS11-13-12\121113WSA.doc Page 1 of 1
NOTICE OF THE WORK STUDY SESSION OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:30 P.M.
WHEN: TUESDAY, NOVEMBER 13, 2012
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call ; a quorum of the
Town’s various Commissions or Boards may be in attendance at the Work-Study Session.
ALL WORK-STUDY ITEMS LISTED ARE FOR DISCUSSION ONLY. NO ACTION CAN OR WILL BE TAKEN.
The primary purpose of work session meetings is to provide the Town Council with the opportunity for in -depth discussion
and study of specific subjects. Public comment is not provided for on the Agenda and may be made only as approved by
consensus of the Council. In appropriate circumstances, a brief presentation may be permitted by a member of the public or
another interested party on an Agenda item if invited by the Mayor or the Town Manager to do so. The Presiding Officer may
limit or end the time for such presentations.
AGENDA
CALL TO ORDER AND ROLL CALL – Mayor Linda M. Kavanagh
1. PRESENTATION AND DISCUSSION related to PAVEMENT MANAGEMENT.
2. PRESENTATION AND DISCUSSION related to the RECONSTRUCTION OF SAGUARO
BOULEVARD.
3. ADJOURNMENT.
DATED this 8th day of November 2012.
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939
(TDD) 48 hours prior to the meeting to request a reasonable accommodation to attend this meeting or to obtain agenda informatio n in large print format.
Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk’s office.
Mayor Linda M. Kavanagh
Councilmember Dennis Brown Vice Mayor Henry Leger
Councilmember Ginny Dickey Councilmember Tait D. Elkie
Councilmember Cassie Hansen Councilmember Cecil A. Yates
TOWN OF FOUNTAIN HILLS
OFFICE OF TOWN MANAGER
INTER OFFICE MEMO
TO: Mayor & Town Council DATE: November 13th 2012
FR: Ken Buchanan, Town Manager RE: Restorative Programs: Pavement
Management
The Town of Fountain Hills, from fiscal years 2000 to 2011, expended approximately $9,274,736 on a
Pavement Management Program. Through the austere years due to the effects of the “Great
Recession,” the Town continued to appropriate funding toward preservation of the pavement to the
greatest extent possible. The ongoing use of maintenance type strategies such as crack sealing, surface
treatment, slurry and micro surfacing will help to extend the life of those streets. This type of program
assists in reducing the need for major rehabilitation and reconstruction until well into the future.
As previously mentioned, the Town of Fountain Hills pavement management practices have consisted
of crack sealing, surface seals and slurry seals by designated maintenance zones once every seven
years and funded through a combination of Highway User Revenue Funds, General Funds and Capital
Improvement Program Funds. The current HURF budget constraints allow only $100,000 annually for
lane striping, curb, sidewalk and asphalt repairs supplemented with $100,000 from the Capital Projects
Fund.
The January 2009 Pavement Management Report completed by Stantec Engineering suggested the
need for a minimum $1,200,000 annually for pavement management projects. The report further
estimates that $2.8 million annually is required for an annual asphalt replacement mill & overlay
process to at least 20% of each Pavement Zone as well as continued slurry seal or surface seal
treatments to the remaining streets. This is a long term pavement management program that will target
one of seven pavement management zones each year and will replace the entire public street network
over a 35 year period. The $1 million program proposed in is perpetual in nature but will not address
reconstruction of the “poorly rated roads” such as Saguaro Blvd. The lifespan of some existing streets
will need to be stretched to 50+ years in some areas under such a program.
The 2009 Stantec Engineering Report alluded to an overall Surface Distress Index(SDI) pavement
quality index was 77.9. The Riding Comfort Index (RCI) is 69.2. The Structural Adequacy Index
(SAI) as “strong”. The Pavement Quality Index (PQI) is the “overall” assessment rating of “67.1” out
of a 100 rating scale that placed the pavement in the “good” range. The Report did reflect a concern
that due to the age of the pavement, degredation of the pavement could accelerate without a proper and
timely pavement maintenance program. As further indicated and recommended in the report, “in order
to protect the capital investment the Town of Fountain Hills has already made in the street network, it
is imperative to continue a proactive maintenance approach.”
The Town of Fountain Hills is capable of budgeting at least $1 million on an annual basis should the
Town Council accept Staff’s recommendations. The program provides applications of the various
pavement maintenance applications such slurry seal to the residential and micro-surfacing to the
Arterial Streets over a eight (8) year period (2013 to 2021).
Approach
• Pavement Maintenance Program
o Seven Zones;
Eight (8)Year Program(Zone #1 requires a two-year program)
• Crack Seal
• Surface Seal
• Slurry Seal
• Cape Seal
• Mill & Overlay Asphalt Replacement Patch
Subgrade and Asphalt Failure Patch Repair
• Requires cut out of asphalt and replace
• Slurry Seal over Street/Asphalt Patch
o 2012 to 2020
Zone #6 2012/13 (April/June of 2013)
• Slurry Seal 383,811 sq.yds…$867,000
Zone #7 2013/14 (July/September 2013)
• Micro-Surface Palisades Blvd and Fountain Hills Blvd; portions of Shea Blvd &
Eagle Mountain 665,910 sq.yds….$2,000,000
Zone #1 2014/15 (July/Sept 2014)
• 1st phase Slurry Seal; Asphalt Patch 712, 026 sq.yds….$1,000,000
Zone #1 2015/16 (July/September 2015)
• 2nd Phase Slurry Seal …..$1,000,000
Zone #2 2016/17 (July/September 2016)
• Slurry Seal 618,355 sq.yds; Asphalt Patch 10,920 sq.yds…$1,000,000
Zone #3 2017/18 (July/September 2017)
• Complete Zone #2 – Start Zone #3; Slurry Seal 289,044 sq.yds; 4,770 sq.yds
Asphalt Patch….$1,000,000
Zone #4 2018/19 (July/September 2018)
• Complete Zone #3 – Start Zone #4; Slurry Seal 483,429 sq.yds; 613 sq.yds.
Asphalt Pavement Patch; TRMSS Saguaro Blvd…$1,000,000
Zone #5 2020/21 (July/September 2020)
• Complete Zone #4 – Complete Zone #5; Slurry Seal 307,301 sq.yds;
339sq.yds. Asphalt Patch…..$1,000,000
Funding
• Pavement Management Funding
o 2012/13 Budget Adjustment…………………………………………………………..$867,000
Contingency Fund Transfer to HURF
• Reduce the amount of Contingency to only $50k from $300k
ED Budget Savings
• Unfilled ED Administrator Position
IT Online Storage Project
• Defer Project
HURF Fund
• Fund Balance
Household Hazardous Waste Event
• Defer Project
CIP – Saguaro/Palisade Signal Replacement
• Defer Project to 2014 contingent upon Saguaro Bond Passage
CIP Intelligent Transportation System Project
• Cancel Project
CIP Contingency
o 2013 to 2021…………………………………………………………………….$1,000,000 per year
Dedicated Revenue Source….Vehicle License Tax
• $750,000 annually
Adjust Budgets in Administration
• Personnel Reduction
o Court Clerk Position
o Finance Position(PT)(retirement)
o HR Administrator from FT to PT
• Appropriate Tourism Funding from Downtown Fund
• Reduce Economic Development GF Subsidy
• Reduce Annual Contingency Fund
Adjust Budgets in Community Services
• Personnel
o One (1) Parks Position
• Operational Program Reductions
Adjust Budget in Development Services (HURF)
• Sweeping Outsourced w/ Contract
o One (1) Position
• Current Vacant Street Position
• Operational Program Reductions
o Total Eight Year Project $9,700,000
• Pavement Management Program Proposal from fiscal year 2014/15 thru 2020/21 is contingent
upon successful $8,200,000 Saguaro Bond Election in November 2013.
It is the ultimate goal of the Pavement Management Program to provide the citizens of Fountain Hills
with a safe, efficient and well maintained transportation network for all users and protect the value
and condition of the Town’s most valuable infrastructure for many years to come. By initiating the
Pavement Management Program in its proposed form will begin to address the degredation of the
asphalt to prolong its life. An asphalt replacement program and its associated funding will need to be
considered in the future in keeping with the Stantec Engineering Report findings and
recommendations.
Asks that Pavement Management be given the same Priority level as Public
Safety
Funded within existing funds.
Requests funding authorization over the next eight (8) years 2012-2020
totaling $9,700,000.
Asks that the Vehicle License Tax (VLT) become a Special Revenue for
Pavement Management which is $750,000 annually.
Requires reduction in operational budgets for Administration, Community
Services and Development Services
Requires the Reclassification of one (1) position from full-time to part-time
and Reduction in Force of five (5) positions starting in July 2013/14 fiscal year
Administration (2); Community Services(1); and two(2) in Development
Services (1)(HURF -Sweeping Outsourced) and (1) vacant HURF position.
Requires Reduction of Some Recreation funding in Community Services.
Requires the Transfer of the Economic Development Tourism Initiative funding
to the Downtown Excise Tax.
Asks the Contingency Fund Reduced from $300,000 annually to a funding level
of $50,000.
The Pavement Management Program is contingent upon the passage of an
$8.2 million Road Bond for the reconstruction of Saguaro Boulevard.
Current Situation
Fiscal Year Maintenance
Zones
Total
Pavement
Maintenance
GF/CIP
Contribution
2000 7 $ 1,557,543 $ 1,269,100
2001 1 $ 1,281,528 $ 771,700
2002 2 $ 968,745 $ 588,100
2003 3 $ 306,356 $ -
2004 4 $ 540,428 $ -
2005 5 $ 595,289 $ -
2006 6 $ 548,074 $ 500,000
2007 1 $ 1,171,728 $ -
2008 2 $ 721,183 $ 721,183
2009 3 $ 637,905 $ 637,905
2010 4 $ 420,883 $ 420,883
2011 5 $ 325,074 $ 325,074
2012 n/a $ 200,000 $ 100,000
TOTAL $ 9,274,736
The Pavement
Maintenance Zone
costs are above and
beyond daily street
department operational
costs.
HURF/STREET PROGRAM
PROGRAM NAME FY 2012/13 BUDGET
Administration $190,991
Adopt a Street $3,193
Legal Services $21,600
Open Space $302,698
Street Signs $86,472
Pavement Management $339,266
Street Sweeping $126,805
Traffic Signals $170,336
Vehicle Maintenance $80,519
TOTAL $1,321,880
HURF Budget - $1,321,880
HURF – less revenue due to 2010 Census; Reduced funding by Legislature
Administration – currently staffed with five (5) employees w/one (1) vacant
position
Medians – sixty-eight (68) acres of medians; contract with Artistic
Landscaping
Pavement Management - 3.5 million square yards of asphalt; 390 lane miles
of road; 66 miles of sidewalk; 362 miles of curb
14 miles of storm drains and 407 catch basins
Street Sweeping Operations – recommend outsourcing in 2013/14 fiscal
year.
Traffic Signal Operations - 13 street signals include operations &
maintenance.
Vehicle Maintenance – 39 vehicles/equipment to maintain
Historical pavement management practices have consisted of crack sealing,
surface seals and slurry seals by maintenance zone once every seven years and
funded through a combination of Highway User Revenue Funds, General Funds
and Capital Improvement Program Funds.
Current HURF budget constraints allow only $100,000 annually for lane striping, curb, sidewalk and
asphalt repairs supplemented with $100,000 from the Capital Projects Fund. The January 2009
Pavement Management Report completed by Stantec Engineering suggested the need for at least
$1million annually for pavement management projects.
Staff estimates that $2.8 million annually will be required to provide an annual asphalt replacement mill
& overlay process to 20% of each Pavement Zone as well as continued slurry seal or surface seal
treatments to the remaining streets. This is a long term pavement management program that will target
one of seven pavement management zones each year and will replace the entire public street network
over a 35 year period. The $1 million program proposed is perpetual in nature but will not address
reconstruction of the “poorly rated roads” such as Saguaro Blvd. The lifespan of some existing streets
will need to be stretched to 50+ years in some areas under such a program. The Town of FH is unable
to adequately fund this program at this time.
We can budget $1 million on an annual basis to apply various pavement maintenance applications such
as a micro-surfacing seal to the Arterial Streets and a slurry seals to residential streets over a nine (9)
year period. While this will provide benefit to prolonging the lifespan of the streets it is not a long-term,
sustainable program as of yet. Eventually, all asphalt has a life span and will need to be removed and
replaced.
The 2009 Stantec Engineering Report alluded to an overall Surface Distress Index(SDI)
pavement quality index was 77.9. The Riding Comfort Index (RCI) is 69.2.
The Structural Adequacy Index (SAI) as “strong”. The Pavement Quality Index (PQI) is the
“overall” assessment rating of “67.1” out of a 100 rating scale that placed the pavement in the “good”
to “excellent range. The Report did reflect a concern that due to the age of the pavement
degredation of the pavement could accelerate without a proper and timely pavement maintenance
program. As further indicated and recommended in the report, “in order to protect the capital
investment the Town of Fountain Hills has already made in the street network, it is imperative to
continue a proactive maintenance approach.”
The Town of Fountain Hills, from fiscal years 2000 to 2011, expended approximately
$9,074,736 on Pavement Maintenance. Through the austere years due to the effects of the “Great
Recession,” the Town continued to appropriate funding toward preservation of the pavement to the
greatest extent possible.
The ongoing use of maintenance type strategies such as crack sealing, surface treatment, slurry and
micro surfacing will help to extend the life of those streets. This may reduce the need for major
rehabilitation and reconstruction until well into the future.
It is the ultimate goal of the Pavement Management Program to provide the citizens of Fountain Hills
with a safe and efficient transportation network for all users and protect the value and condition of the
Town’s most valuable infrastructures for many years to come.
Crack Sealing Process
Tire Rubber Modified
Slurry Sealing Process
(TRMSS)
Tire Rubber Slurry Seal coating protects
asphalt from ultraviolet rays and water, which
helps to slow the process of oxidation and
raveling. The goal of seal coat is to create a
waterproof, protective coating that can
increase the life of your pavement and
improve appearance. Once the seal coat
process is completed, striping is done to give
the pavement a clean and enhanced
appearance.
Slurry Sealing Process
(Type II) Slurry Seal is one of the most
advanced surface treatment applications available
for asphalt pavement preservation. It’s comprised of
a special dense graded high quality aggregate,
advanced polymer-modified emulsion and other
modern additives. Slurry Seal is formulated with
selected materials, scientific mix designs, advanced
technical specifications, computerized equipment
and placed by experienced crews. It’s designed to
be a cost-effective way to protect your asphalt
investment.
Micro Surfacing is a polymer-modified paving
system in which a mixture of high quality
aggregate, advanced polymer asphalt emulsion,
water, filler and modern additives are combined
and applied with a specialized mixing and paving
machine. By design it chemically changes from a
semi-liquid mixture to a dense cold-mix material
within one hour after application. This cold paving
system can remedy a broad range of problems on
today’s streets and highways.
Micro-Surface Sealing
Process
Cape Sealing Process
Combination of Slurry & Chip Seal Process
A Cape Seal is a two step process that combines two surface treatments. After Crack
Sealing a chip seal is covered with a single pass micro-surfacing. The resultant surface
exhibits the best characteristics of both applications and minimizes the less favorable
characteristics of each. In a chip seal, a sheet of liquid polymer asphalt emulsion is
sprayed (usually more than 1/3 gal. per square yard) and immediately covered with a
single sized chip aggregate (usually 1/4" to 1/3" size) and then rolled. Chip seals are
effective at preventing smaller cracks from reflecting up through the surface and they
tend to "heal-over" in the warmer months if minor cracking appears in the coldest
months. Chip seals can be dusty and have loose stones. That’s where the micro-
surfacing plays it’s part. The layer of micro-surfacing locks-in the chips of the chip seal
and provides a smooth, hard, dense, black surface. This is a heavy-duty “sandwich”
that is about a half inch thick and wears like iron. If the structure below is strong
enough to carry the traffic loads a Cape Seal can outperform a thin hotmix overlay.
Fountain Hills Roadway Statistics
• 178 Miles (390 lane miles)
• 3.5 mil. sq. yds. of pavement surface
• 7 Pavement Maintenance Zones
Staff has conducted an assessment of Pavement Management Zones 1 - 7
and identified various areas where certain portions of the asphalt and
subgrade is failing. These areas are beyond pavement maintenance
operations and needs to be removed and replaced before any surface
treatments such as a Slurry Seal can be effectively applied. The cost of the
asphalt replacements are estimated at $782,000.
Zone 1 $318,000
Zone 2 $218,000
Zone 3 $95,000
Zone 4 $12,000
Zone 5 $7,000
Zone 6 $22,000
Zone 7* $110,000
Total = $782,000
* Excludes Saguaro Blvd. and portions of Fountain Hills Blvd. , Palisades
Blvd. and Shea Blvd.
Asphalt Replacement Costs
Eight Year Zone Rotation Approach
2012/13Fiscal Year
No Time Like the Present to
begin where we left off 1 ½
years ago.
April – June 2013
Zone #6 (northwest) -
383,811 sq. yds. of Crack
Seal & Slurry Seal and
Asphalt Replacement
$867,000
2013/14 Fiscal Year
July - September 2013
Zone #7 Arterial Streets-
combination of Crack Seal,
TRMSS, Slurry Seal, Cape Seal &
Micro-Surface 665,910 sq. yds.
Palisades Boulevard, Fountain
Hills Boulevard, Shea Boulevard
and Eagle Mountain
Reprogrammed $1,000,000 CIP
Funds + $1,000,000 VLT/HURF =
$2,000,000
2014/15 Fiscal Year
Zone #1
1st Phase
Crack Seal & Slurry Seal, 712,026 sq.
yds. and Asphalt Failure Patch
Replacement
$1,000,000
2015/16 Fiscal Year
Complete Zone #1
Crack Seal & Slurry
Seal, 712,026 sq.
yds.
$1,000,000
2016/17 Fiscal Year
Zone #2 - Crack Seal, Slurry
Seal, 618,355 sq. yds. 10,920
sq. yds. Asphalt Failure
Replacement
$1,000,000
2017/18 Fiscal Year
Finish Zone #2; Start Zone #3 -
Crack Seal, Slurry Seal,
289,044 sq. yds. 4,770 Sq. Yd.
Asphalt Failure Replacement
TRMSS New Sections of Shea
Boulevard
$1,000,000
2018/19 Fiscal Year
Finish Zone #3; Start Zone #4 - Crack
Seal, Slurry Seal, 483,429 sq. yds. 613
Square yards Pavement Failure Asphalt
Replacement
TRMSS Saguaro Boulevard
$1,000,000
2019/20 Fiscal Year
Zone #4 - Crack Seal, Slurry Seal –
483,429 sq. yds.
$1,000,000
2020/21 Fiscal Year
Finish Zone #4; Start Zone #5 - Crack
Seal, Slurry Seal - 307,301 sq. yds.
339 Square yards Asphalt Failure
Replacement
$1,000,000
Funding Approach/Recommendations
•2012/13 Fiscal Year (This Year April 2013)
•Current year funding to be provided by:
»Contingency Transfer from GF to HURF $300,000
»Economic Development GF Budget Savings $ 80,000
»Information Technology Online Storage Project GF $ 8,000
»Highway User Revenue Fund $ 100,000
»Household Hazardous Waste Event GF $ 45,000
»CIP project – Saguaro/Palisades signal Deferral 2014/15 $256,000
»CIP Intelligent Transportation System Project Elimination $ 53,000
»CIP Contingency $ 25,000
$867,000
2013/14 Fiscal Year
The Pavement Management Program Recommended is Funded with
existing funds.
Requires the Vehicle License Tax (VLT) to become a Special Revenue for
Pavement Management.
Requires the Reduction in Force of Personnel of 5 positions starting in
2013/14 fiscal year Administration (3) 1 retirement; 1 elimination; move
1 position to part-time; Community Services(1); & Development Services
(2) vacant position and sweeping outsourced.
Requires General Fund Operations Budget Reductions of $750,000 (VLT)
Results in a Planned Pavement Management Program expenditure in
next nine (9) fiscal years 2013-2021 totaling $9,700,000.
The Pavement Management Program fiscal years 2014/15 thru 2020/21
is contingent upon the successful passage of an $8.2 million Road Bond
for the reconstruction of Saguaro Boulevard.
2013/14 Fiscal Year Funding
Dedicate Vehicle License Tax for pavement management $750,000
Requires reductions to General Fund:
Administration(Town Mgr & Finance)/Court $585,000
Community Services Department $ 60,000
Development Services budget cuts $105,000
TOTAL TRANSFER TO HURF PAVEMENT MANAGEMENT $750,000
•Effect of proposed reductions – Community Services Department:
Reduce One Staff Position in Parks $43,300
Reduce Operations/Program Budgets for:
Ballet Arizona $ 7,000
Homecoming Parade $ 3,600
Homecoming Tailgate Party $ 1,500
Sock Hop $ 2,150
New Teen Programs $ 2,450
TOTAL COMMUNITY SERVICES REDUCTIONS $60,000
Effect of proposed reductions – Administration and Court
Departments:
Reduce one PT Position in Finance $ 17,000
Reduce one FT position Court $ 50,000
Reduce one FT position to PT in Administration $ 40,000
Reduction to ED GF budget $ 90,000
Reduce GF Contingency to previous years $285,000
Transfer Tourism expenditure to Downtown Fund $103,000
TOTAL ADMINISTRATION REDUCTIONS $585,000
Effect of proposed reductions – Development Services
Department:
Eliminate outside contract for inspections $30,000
Eliminate expenditures for code abatement $ 5,000
Eliminate household hazardous waste event $45,000
Eliminate purchase of GIS equipment $25,000
TOTAL DEVELOPMENT SERVICES REDUCTIONS $105,000
•Effect of proposed reductions – HURF Department:
Outsource street sweeping program (1 FTE) $ 50,000
Eliminate vacant street maintenance position $ 50,000
Reduce HURF operations budget (programs) $ 75,000
Current Pavement Mgmt. Funding in HURF $ 50,000
Drawdown of HURF Reserves (max 6 years) $ 25,000
TOTAL HURF REDUCTIONS $250,000
ADD Dedicated VLT from General Fund to PMP Program $750,000
TOTAL ANNUAL FOR PAVEMENT MANAGEMENT $1,000,000
•Staff Recommendation:
–Authorize the transfer of funds in the current 2012/13 Budget and CIP
to fund the $867,000 for Pavement Maintenance.
–Authorize Staff to Proceed in the 2013/14 Budget to begin funding the
Pavement Management Program with the dedicated Revenue Source of
Vehicle License Tax (VLT).
–Authorize Staff to take the necessary steps to
eliminate/reduce/transfer funds in Administration, Community
Services and Development Services (HURF) beginning in the 2013/14
fiscal year (July) to adequately fund a Pavement Management Program
with at least $1,000,000 annual appropriation.
Questions
?
$29.6 Million proposed bond was a comprehensive plan that would have removed and replaced
20% of the asphalt in one of seven pavement management zones annually for a ten year period.
The proposed bond would have also provided for improvements to Saguaro Blvd. which
included the following:
• engineering design and construction oversight
• asphalt mill & overlay and reconstruction
• drainage improvements (Palisades Blvd. and Desert Canyon Golf Course areas)
• valve & manhole adjustments
• ADA ramp modifications as required
• curb repair & replacement as necessary
• striping and pavement markings
• on-street parking per the Downtown Vision Plan
• Ave. of the Fountains intersection allowance for modified 3-way stop, traffic signal or roundabout
• sidewalk improvements at key pedestrian locations
• crosswalk improvements at key pedestrian locations
Election Results: 56% against the bond and 44% for the bond
Prior to the November 2011 bond election staff met with various groups to make presentations
as to what was included in the proposed bond and to answer any questions. After the bond was
voted down staff solicited feedback from these groups through an informal questionnaire. Of
the 103 responses the main issues related to the bond being voted down were as follows:
• Lack of support by local organizations
• Ballot language was too broad
• Avenue of the Fountain intersection improvements were not specifically defined
• Proposed $29.6 million bond was too large
The majority or the respondents to the questionnaire said that they would be willing to support
a bond in the $10 to $15 million range and for specific projects.
The overwhelming theme from comments received as to why the proposed bond was voted
down were that the $29.6 million bond proposal was too large, projects were not specifically
defined and that the Saguaro Blvd. improvements included “extras” such as sidewalks and the
potential for a roundabout at the Avenue of the Fountains intersection.
In June of 2012 the Town contracted with RAMM Geotechnical Engineering to take core samples in
order to determine the actual pavement thickness and subgrade profile of Saguaro Blvd. from
Shea Blvd. to Fountain Hills Blvd.
The results of the geotechnical investigation showed that the pavement thickness and subgrade
profile varied greatly. The asphalt thickness on Saguaro Blvd. was typically between 1” and 2”
thick over a 2” to 3” subgrade which is far less than normal standards of 4” of asphalt on 6” of
subgrade.
Due to the existing conditions of Saguaro Blvd. the RAMM report recommends full reconstruction
for the entire length which consists of removing the top 10” of existing asphalt and subgrade,
scarifying and compacting the exposed subgrade and placing a new pavement section of 4” of
asphalt on 6” of base course.
Based on the information and recommendations provided by the RAMM Engineering report staff
has developed the following scope of work for reconstruction of Saguaro Blvd.
• engineering design and construction oversight
• asphalt reconstruction (full depth)
• drainage improvements (Palisades Blvd. and Desert Canyon Golf Course areas)
• valve & manhole adjustments
• ADA ramp modifications as required
• curb repair & replacement as necessary
• striping and pavement markings
• Ave. of the Fountains intersection 3-way stop modifications
• traffic signal replacement at Palisades Blvd. (CIP Fund)
Project Coordination:
• Ashbrook Wash drainage improvements (2015)
• State Trust Land sanitary sewer (timing unknown)
• Fountain Hills Sanitary District
• Chaparral City Water
• SRP, SW Gas, Cox, Century Link, etc.
Estimated cost of design and construction is $8.6 Million with $400,000 for the traffic signal
coming out of the CIP Fund.
Bonds = $8.2 Million
CIP Fund = $0.4 Million
Total = $8.6 Million
The intersection at Saguaro Blvd. and Avenue of the Fountains will be modified to provide
increased pedestrian safety. Reconstruction of the existing water feature is anticipated to be
included in the project. The improvements will not affect existing traffic flow, however, a more
permanent solution will be required as traffic volumes increase.
October 2010
December 2011
The photographs below show Saguaro Blvd. near the Desert Canyon Golf Course. The inlets to
various drainage structures on the west side of the street are undersized and do no allow for
proper drainage. The Saguaro Blvd. Reconstruction estimate includes design and construction of
properly sized drainage structures in this area to prevent standing water which is not only a hazard
to motorists but accelerates deterioration of the asphalt and subgrade.
Saguaro Blvd.: Palisades Blvd. to Parkview Ave.
Saguaro Blvd. & Palisades Blvd. Intersection
The photographs below show southbound Saguaro Blvd. from Palisades Blvd. to Parkview Ave.
after a rainstorm in October of 2010. Due to the lack of storm drains in this area the water drains to
a catch basin south of Parkview Avenue which then flows into Fountain Park. The Saguaro Blvd.
Reconstruction estimate includes design and construction of proper drainage structures and storm
drains in this area to prevent standing water.
Proposed Timetable
Call the election February 2013
Voter Outreach February – November 2013
Election November 2013
Assessor’s Full
Cash Value
Average Additional
Annual Cost
(Residential) – 5 yr.
Repayment Schedule
Average Additional
Annual Cost
(Residential) – 7 yr.
Repayment Schedule
Average Additional
Annual Cost
(Residential) – 10 yr.
Repayment Schedule
$100,000 $55.00 $41.00 $32.00
$350,000 $192.50 $143.50 $112.00
$500,000 $275.00 $205.00 $160.00
$1,000,000 $550.00 $410.00 $320.00
Assumption: Interest estimated at 5.25%
Contact: Paul Mood, 480-816-5129, pmood@fh.az.gov