HomeMy WebLinkAboutC2019-072 - Whisk Chop KAIN Town of Fountain Hills
4'
y�< 16705 East Avenue of the Fountains
Fountain Hills,Arizona 85268
Phone: 480-816-5100
Fax:480-837-3145
0-
REQUEST FOR QUOTATION
FOR
Volunteer Reception Catering
(2019-072)
All quotes due by March 14,2019,3:00 P.M.,Local Time,Phoenix,Arizona.
The Town of Fountain Hills(the "Town") is seeking a licensed and qualified Vendor to provide all material and
labor required as described below on an as-needed basis for a period of one year,with up to four renewable
one-year options.
Section I—Project Information
Annual Volunteer Reception held at the Fountain Hills Community Center on April 3, 2019 in recognition and
celebration of all Town volunteers with a catered meal. Vendor will provide 200 catered meals at the rates set
forth in the Vendor's proposal,attached hereto as Exhibit A. Meals will be served at Annual Volunteer Reception
in the Community Center of Fountain Hills, April 3, 2019. Caterer will provide hot meal that includes chicken,
pasta, salad,rolls,and cupcakes.Iced tea and coffee will be provided by Town of Fountain Hills,along with paper
products- plates, napkins and eating utensils. Caterer provides preparation of food, serving and clean-up of
kitchen upon completion.
Section II—Instructions and Conditions
1. Quantities as described in Section I above are estimates only,based upon available information. The Town
reserves the right to adjust the quantities as necessary to meet its needs. Vendors must state the
manufacturer of each product quoted on in conformity with the specifications.
2. All quotations must contain the quoting firm's name and be signed by an authorized agent, officer or
employee.
3. Award will be made to the Vendor whose quotation is the most advantageous to the Town.
4. Please attach your Quotation behind the Exhibit A cover sheet and submit this document to the address
above.
If you need additional information or have questions please contact Heather Ware by email hware@fh.az.gov.
Section III—Pricing
The Quotation shall be attached hereto as Exhibit A.
Note: Prices offered shall include applicable state and local taxes.
2175176.6
Section IV—Execution and Submission
By executing this document and submitting a quotation to the Town of Fountain Hills, the authorized agent
agrees(i)he/she has read the Town's Standard Terms and Conditions,dated April 14,2016, as set forth on the
Town of Fountain Hills website (http://www.ih.az.gov/paterms),which are incorporated into and become a part of
the company's quotation offer as if set forth fully herein and (ii)the company shall be bound by the Standard
Terms and Conditions,dated April 14, 2016. By signing below the company is offering to provide the services
set forth in Exhibit A and upon written acceptance of the company's offer by the Town,it will have entered into
a binding agreement. The offer shall be considered held open for 60 days from the quotes due date set forth
above.
X Signature: .I d dZ P �t7�t�Gz.�G�t' Date: .A 0/9 X
X Printed Name: 5afnd(Q P GO Yl7.Q.I e S Title: C.,kleC 1 Own er- �/
x Company Name: 14hi' C V t6 p ✓�
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X Address: 30 33 t'& . cS Mace.
X City: Ph)( State: A Z. Zip: 3 50 ($ X.
X Email Address: wtn i kCrhat,DOicsrnat I .Ca VV\ _ Telephone No. (o O -to((o'O ysR' X
The total contract amount,including all renewal terms,may not exceed$49,999.99. Contracts for$50,000 or
more will not be authorized and will require a formal procurement process.
ACCEPTANCE OF OFFER AND CONTRACT AWARD(For Town of Fountain Hills Use Only)
The Vendor's Offer is hereby accepted. The Vendor shall not commence any billable work or provide any
materials or service under this Contract prior to the date this Contract is executed.
Town of Fountain Hills,an Arizona municipal corporation
(...51( • \NA."-4—...iDate:
- 2-7 Z40 j7
Grady E.Miller,To nager
Town Attorney App • 823-1224-0269
2375176.6
2
ESTIMATE
Whisk & Chop DATE:FEBRUARY 26,2019
Sandra Gonzales-Chef
3033 N 52"d Place
Phoenix,AZ 85018
602-616-0458 BILL Heather Ware
TO Town of Fountain Hills
480-816-5108
Customer ID:Town of FH
iORDBAiDA7cE, TE_V EN ; _ _ _ IPA; —�
, Under the Sea
2/11/19 From 5:30 7 3U PM-Recepiion Dinner 4/3/19 1 Dinner for 200 persons
aT
'ITEM#, DESCRIPTION QUOTES i
i Under the Sea•Menu
I 1 I Chicken in Parchment Paper with Roasted Vegetables
r"r Pesto Sea Sheli Pasta I3 - Spring Salad I
r4 i Hawaiian Buns with Butter i
E 5__ r�,�-..__.._Mermaid Cupcakes with Chocolate Seashell :; ,., M _ 1 �
.
200 guests at$20 per person f l iJ " ` ` = $4 000
Plus 18%catering fee which offsets labor and administration costs $720 1
! .Pius tax of 8.9%on.food only $356 i
TOTAL estimated price I $5,076
1/3 Deposit due to book the event
Thank you for your business!
EXHIBIT A
TO
REQUEST FOR QUOTATION
FOR
[Vendor's Quotation]
2375176.6