HomeMy WebLinkAbout2019.0423.TCSM.Combined
TIME: 5:30 PM – SPECIAL MEETING
WHEN: TUESDAY, APRIL 23, 2019 (AND WEDNESDAY, APRIL 24, 2019, IF NEEDED)
WHERE: FOUNTAIN HILLS TOWN HALL – COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the
Town’s various commission, comm ittee or board members may be in attendance at the Council meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a
right to consent before the State or any of its political subdivisions makes a video or audio recording of a minor child.
Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present
may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town
Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may
be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuan t
to A.R.S. §1-602.A.9 have been waived.
1. CALL TO ORDER – Mayor Ginny Dickey
2. ROLL CALL – Mayor Ginny Dickey
3. Discussion and direction to staff regarding the FY2019-20 Town of Fountain Hills Budget.
4. ADJOURNMENT
DATED this 17th day of April, 2019.
____________________________________
Elizabeth A. Burke, MMC, Town Clerk
Mayor Ginny Dickey
Vice Mayor Art Tolis Councilmember Alan Magazine
Councilmember Dennis Brown Councilmember Mike Scharnow
Councilmember Sherry Leckrone Councilmember David Spelich
NOTICE OF MEETING
SPECIAL MEETING
FOUNTAIN HILLS TOWN COUNCIL
TOWN OF FOUNTAIN HILLS
TENTATIVE BUDGET
COUNCIL PRESENTATION
FY 19-20
Grady Miller, Town Manager
Craig Rudolphy, Finance Director
April 23, 2019
VISION STATEMENT
Fountain Hills is a distinctive community designed to
invigorate the body, mind and spirit and strives to:
Be stewards of this unique enclave, dedicated to
preserving the environment and visual aesthetics and to
living in balance with the Sonoran Desert;
Champion the diversity of experiences our residents bring
to our community and rely on this depth of experience to
innovatively address our challenges;
Be economically sustainable and anchor our vitality in an
active, vibrant town core that serves us culturally, socially
and economically;
Be civic-minded and friendly, taking responsibility for our
Town’s success by building partnerships and investing our
talent and resources.
2
VALUES STATEMENT
•We Value:
•Civility
•Civic Responsibility
•Environmental Stewardship
•Economic Vitality
•Education, Learning and Culture
•Maintaining and Improving Community Infrastructure
•Public Safety, Health and Welfare
•Recreational Opportunities and Amenities
3
5-Year Financial Overview
4
GENERAL FUND PROJECTIONS
5
$0.0
$5.0
$10.0
$15.0
$20.0
$25.0
FY19-20 FY20-21 FY21-22 FY22-23 FY23-24MillionsFY20-24 Projected General Fund
Revenues and Expenditures
OPERATING EXPENDITURES OPERATING REVENUES
6
GENERAL FUND PROJECTIONS
$15.0
$15.9 $16.3 $16.9 $17.2 $17.6 $18.0 $18.2
$-
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
$16.0
$18.0
$20.0
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24Millions
Actual Projected
General Fund Revenues
7
GENERAL FUND PROJECTIONS
$13.8 $14.3
$16.3 $16.9 $17.5
$18.4
$19.4
$20.4
$-
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
$16.0
$18.0
$20.0
$22.0
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24Millions
Actual Projected
General Fund Expenditures
GENERAL FUND PROJECTIONS
8
$5.2
$5.4 $5.5
$6.2 $6.3 $6.3 $6.3 $6.4
$-
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0
$7.0
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24Millions
Actual Projected
General Fund State Shared Revenues
GENERAL FUND PROJECTIONS
9
$8.3
$8.8 $9.1 $9.0 $9.3 $9.6 $10.0 $10.3
$-
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24Millions
Actual Projected
General Fund Local Sales Tax Revenues
STREETS (HURF) FUND
10
HURF is Highway User Revenue Fund
VLT is Vehicle License Tax
In Lieu fees represent encroachment permit revenues for street encroachments.
$1.1 $1.2 $1.3 $1.4 $1.5 $1.5 $1.6 $1.5 $1.7
$800,475
$858,874 $927,440 $941,364 $1,011,836 $1,081,889
$1,122,497
$69,116 $4,796
$22,156
$3,022
$18,985
$178,768
$20,145
$50,000
$50,000
$250,000
$750,000
$1,250,000
$1,750,000
$2,250,000
$2,750,000
$3,250,000
2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 (est.)2019-20 (est.)
STREETS (HURF) FUND
HURF VLT In Lieu
DEBT OVERVIEW
11
OUTSTANDING BONDS -7/1/19
Revenue Bonds include Community Center
General Obligation Bonds include Library/Museum, Preserve and
Saguaro Blvd.
12
Bond Purpose Date of Interest Date of Original Principal Principal Outstanding
Type of Issue Bond Issue Rate Maturity Amount Amount Retired Principal
GO Refunding 6/1/2005 4.00 7/1/2019 7,225,000$ 7,225,000$ -$
GO
Road
Construction 12/18/2014
2.00-
3.00 7/1/2020 7,565,000 5,950,000 1,615,000
Total GO 14,790,000 13,175,000 1,615,000
Rev Refunding 6/4/2015 1.62 7/1/2020 1,880,000 1,580,000 300,000
Total Rev 1,880,000 1,580,000 300,000
GO Eagle Mtn 6/4/2015 1.76 7/1/2021 2,300,000 1,505,000 795,000
Total GO - Eagle Mtn 2,300,000 1,505,000 795,000
Grand Total 18,970,000$ 16,260,000$ 2,710,000$
GO General Obligation Bonds
Rev Revenue Bonds
BUDGET OVERVIEW
13
TOWN MANAGER’S
FY19-20 PROPOSED BUDGET
$32,156,660
14
PREVIOUS FISCAL YEAR BUDGETS
•FY14 $39.1M
•FY15 $41.7M
•FY16 $36.7M
•FY17 $34.3M
•FY18 $35.3M
•FY19 $32.4M
•FY20 $32.2M
15
BUDGET HIGHLIGHTS
16
FY19-20 BUDGET ASSUMPTIONS
17
*Additional staff is dependent upon budget availability.
FY19-20 FY20-21 FY21-22 FY22-23 FY23-24
New staff *****
MCSO Increase 14.3%10.0%10.0%10.0%10.0%
Rural Metro Increase 3.0%3.0%3.0%3.0%3.0%
Inflation -3.0%3.0%3.0%3.0%
Building Permits 104 96 92 94 60
Election Costs $2,000 $30,000 $2,200 $25,000 $2,200
Community Center debt
payment subsidy
$303,235 $0 $0 $0 $0
General Fund
contingency
$200,000 $200,000 $200,000 $200,000 $200,000
•Revenue projections are determined using some trend
analyses as well as estimates of building activity;they are
our best guesses for future revenues
•Little to no increase in State-shared revenue.Reflects
slower increase in State sales tax as well as no growth in
State income tax due to prior tax cuts which will become
effective
•The existing level of service is maintained
•Building permit activity projected to include permits
primarily for Adero Canyon and Firerock Parcel B along with
infill development
•Additional priority staffing will be considered dependent
upon the need for increased service levels and budget
availability
18
BUDGET ASSUMPTIONS
BUDGET ASSUMPTIONS -CONTINUED
•No inflation factor for FY20,3.0%for FY21,FY22,FY23,&
FY24
•Public safety contracts –Rural Metro increase 3.0%;MCSO
is 14%for FY19-20 and 10%thereafter due to anticipated
PSPRS costs
•An annual General Fund payment for Community Center
was required beginning in FY16-17 and will end in FY19-20
•The projections do not presume development of the State
Trust land in the next five years
19
Potential Future Development
•Keystone (Bashas’ property) –149 units
•CopperWynd –300 units –delayed
•Adero Canyon –343 units (71 completed) 37
•Daybreak (resort property) –382 units
•Eagles Nest –245 units (55 completed)
•Firerock Parcel B –64 units (40 completed) 25
•Park Place –400 units (230 completed)
•State Trust land –1350 units –not active
•Infill development –approximately 1,000 units 42
»104 units in FY 19-20
20
Variables/Unknowns
21
•Impact of any potential legislation on construction sales tax
revenue of $1,280,586
•Impact of PSPRS on cost of MCSO contract
•Future impact on State-shared revenue due to the Tax Cuts
and Jobs Act of 2017 signed by the President on December 22,
2017
•Impact of Proposition 126 or other legislation on sales tax or
Town revenues
FY19-20 BUDGET HIGHLIGHTS
Departmental Funding Requests:
There were $1,567,918 in Core Services Supplemental Budget requests submitted
with $346,500 recommended as follows:
General Fund
•Administration -$27,000
•Municipal Court -$41,200
•Development Services -$10,000
•Community Services -$29,000
•Public Works -$30,000
Other Funds
•Court Enhancement Fund -$149,300
•Development Fees Funds -$60,000
The above recommendations were offset by $213,300 in new or accumulated
revenue. Net increase recommended is $139,200.
22
•Public Safety Increases total $693,173.
–Law Enforcement 14.3% Contract Increase
–Fire Service 3% Contract Increase
23
FY19-20 BUDGET HIGHLIGHTS
FY19-20 BUDGET SUMMARY
Fund Revenues Expenditures Source (Use) of
Reserves
Operating Funds $17.3M $17.4M ($0.1M)
HURF $3.5M $5.2M ($1.7M)
Excise Tax $.5M $.5M ---
Special Revenues $2.3M $2.6M ($0.3M)
Debt Service $2.1M $2.4M ($0..3M)
Capital Projects $0.9M $4.1M ($3.2M)
TOTALS $26.6M $32.0M ($5.6M)
24
SUMMARY OF CHANGES
FY19-20 BUDGET
Expenditure Details FY18-19 FY19-20 % Change
SERVICE $million $million %
Wages & Benefits $4.5M $4.9M 11.1%
Supplies & Services $1.8M $1.3M (28.4%)
Contractual Services $11.2M $11.6M 2.9%
Maintenance/Utilities $6.2M $5.7M (8.9%)
Capital Expense from all
Funds
$5.0M $3.7M (25.6%)
Debt Service $2.8M $2.4M (13.8%)
Internal Service/
Contingency
$0.9M $2.6M 175.5%
TOTAL $32.4M $32.2M (0.8%)
25
GENERAL FUND
OPERATING BUDGETS
Expenditure Details FY18-19 FY19-20 Change Change
SERVICE $ Budget (revised)$ Budget $ Change %
Council $82,592 $99,773 $17,181 20.8%
General Government $656,326 $861,154 $204,828 31.2%
Administration, Finance, HR, IT, Legal $2,438,780 $2,013,640 ($425,140)(17.4)%
Court Services $342,027 $390,279 $48,252 14.1%
Public Works, Facilities, Engineering $1,035,576 $1,084,322 $48,746 4.7%
Development Services, Planning &
Zoning, Building Safety, Code
Enforcement, GIS
$1,065,398 $1,077,274 $11,876 1.1%
Community Services, Recreation,
Parks,Community Center, Seniors $2,520,781 $2,550,769 $29,988 1.2%
Fire, Emergency Medical Services $3,918,227 $4,021,299 $103,072 2.6%
Law Enforcement $4,211,488 $4,785,920 $574,432 13.3%
TOTAL OPERATING BUDGET $16,271,195 $16,884,430 $613,235 3.8%
26
Supplemental Budget Requests $ 62,000
Increase in personnel & related costs 357,561
Rural Metro increase 108,400
MCSO increase 584,773
Reduction in legal costs (229,000)
Reduction in contingency (127,497)
Reduction in contract for inspections (104,413)
Other changes (38,589)
Changes FY18-19 to FY19-20 $ 613,235
27
GENERAL FUND
OPERATING BUDGETS -CHANGES
FY19-20 BUDGET BY CORE SERVICES
FROM ALL FUNDS
28
FY19-20
Public Safety $8,807,219
General Government 1,277,303
Administration 2,643,032
Public Works 1,084,322
Development Services 1,077,274
Community Services 2,550,769
Excise Tax Funds -
Downtown/ED/Tourism 541,639
Special Revenue Funds 7,727,046
Debt Service 2,378,862
Capital Funds 4,069,194
$32,156,660
Reserve Funds
(Fund Balances)
29
RESERVE FUNDS
(FUND BALANCES)
Fund 6/30/2019
Estimated Year End Balance
General Fund (includes Rainy Day Fund)$ 7,693,763
Highway User Revenue Fund 1,420,968
Downtown Strategy Fund 999,902
Economic Development/Tourism Funds 28,897
Special Revenue Funds 767,338
Debt Service Funds (286,045)*
Capital Projects Fund 2,911,907
TOTAL $13,536,730
30
Does not include transfer from the General Fund of $303,235.
5 YEAR FINANCIAL OVERVIEW
31
Town
Funds
18 different
funds
as required
by GAAP
and/or
Arizona
Budget Law
GENERAL/
OPERATING
FUNDS
General Fund
(100)
Public Art Fund
(410)
SPECIAL
REVENUE
FUNDS
DEBT SERVICE
FUNDS
CAPITAL
IMPROVEMENT
FUNDS
Vehicle
Replacement
Fund (810)
Streets (HURF)
Fund (200)
Downtown
Strategy Fund
(300)
Special
Revenue/Grants
Fund (400)
General
Obligation Debt
Service (510)
Eagle Mountain
Debt Service
(520)
Court
Enhancement
Fund (420)
Municipal
Property
Corporation Debt
Service (530)
Capital Projects
Fund (600)
Fire & Emergency
Development Fee
Fund (720)
Parks/Recreation
Development Fee
Fund (740)
TOWN OF FOUNTAIN HILLS
BUDGETARY FUNDS
GOVERNMENTAL FUNDS
Economic
Development
Fund (310)
Cottonwoods
Maintenance
District Fund
(540)
Tourism Fund
(320)
Facilities
Replacement
Fund (610)
Environmental
Fund (460)
32
FIVE YEAR GENERAL FUND REVENUE
PROJECTIONS
Expenditure increases are estimated at 3.0% per year except public safety
contracts which come in higher.
33
FISCAL YEAR
(July to June)
STATE
SHARED
REVENUES
LOCAL
REVENUES
TOTAL GF
EXPEND.
SURPLUS/
(SHORTFALL)
2019-20 6,220,134 10,664,296 16,884,430 -
2020-21 6,251,977 10,972,228 17,517,485 (293,280)
2021-22 6,290,174 11,286,317 18,383,723 (807,232)
2022-23 6,329,033 11,636,713 19,365,602 (1,399,856)
2023-24 6,368,936 11,860,365 20,369,674 (2,140,373)
Cities and towns receive 27.5%
of fuel tax and transportation
related fees collected by the
state based on population and
county of origin of fuel sales.
The revenue estimate for FY19-
20 is based on estimates of
revenue sharing by Arizona
Department of Transportation
(ADOT)in their distribution
forecast in addition to the
transfer of revenue from the
General Fund to HURF (vehicle
license taxes)to fund a
pavement management
program.
PAVEMENT MANAGEMENT
PROGRAM
HURF is Highway User Revenue Fund
VLT is Vehicle License Tax
In Lieu fees represent encroachment permit revenues for street encroachments.
34
$1.1 $1.2 $1.3 $1.4 $1.5 $1.5 $1.6 $1.5 $1.7
$800,475
$858,874 $927,440 $941,364 $1,011,836 $1,081,889
$1,122,497
$69,116 $4,796
$22,156
$3,022
$18,985
$178,768
$20,145 $50,000
$50,000
$250,000
$750,000
$1,250,000
$1,750,000
$2,250,000
$2,750,000
$3,250,000
2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 (est.)2019-20 (est.)
STREETS (HURF) FUND
HURF VLT In Lieu
GENERAL FUND PROJECTIONS
35
$-
$5
$10
$15
$20
$25
FY06-07 FY07-08 FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24MillionsGeneral Fund Revenues and Expenditures
Fiscal Years 2007 through 2024
(in millions)
Revenues Series2
OPERATING COSTS PER CAPITA
36
Source: Auditor General’s Official City-Town Budget Forms-Schedule A for FY18-19 and Economic
Estimates Commission
$- $0.20 $0.40 $0.60 $0.80 $1.00 $1.20 $1.40 $1.60 $1.80
Queen Creek
Fountain Hills
Gilbert
Surprise
Mesa
Casa Grande
Apache Junction
Tempe
Scottsdale
Goodyear
Comparison of FY18 -19 General Fund Operating Cost Per
1,000 Citizens
Fiscal Years*
GENERAL FUND PROJECTIONS
37
Intergovernmental
37%
Permits, Licenses, Fees
7%
Building Revenue
3%
Local Taxes
53%
Town of Fountain Hills
FY19-20 General Fund Operating Revenues
TOTAL = $16.9M
ORGANIZATIONAL CHART
38
39
Development
Services
Citizens of Fountain Hills
Presiding Judge
Town of Fountain Hills Organization
Recreation /
Tourism
Community
ServicesFire / EMS Administration Law
Enforcement
Town Manager Town Attorney
Community
Center
Code
Enforcement
Building Safety Finance
Town Clerk
Administrative
Services
Senior
Services
Parks
Town Prosecutor
Economic
Development
Appointed
by Council
Contracted
Volunteer
Program
Mayor and Town Council
GIS
Planning
Engineering
Streets
Facilities
Public Works
Inspection
Public
Information
PUBLIC SAFETY
40
41
Fire Chief (1)
Station Two Captains
(3)
A,B,C Shift
Station One Captains
(3)
A,B,C Shift
FIRE DEPARTMENT
Assistant Fire Chief/
Fire Marshal (1)
Firefighters (12)
A,B,C Shift
Firefighters (6)
A,B,C Shift
FIRE & EMERGENCY MEDICAL
$4,021,299
•Rural/Metro Contract Extension valid to June 2022
with two 2 year renewal options
•Activities include fire suppression, fire prevention,
emergency medical service, building/fire safety.
•The C.A.R.E. Program has been discontinued and
replaced by the Crisis Response Team
2.6%
42
FIRE SERVICES BUDGET
HIGHLIGHTS
•Increase in Rural Metro contract cost:
$108,400
•All Facilities expenses have been moved to
Operations program.
43
FIRE AND EMERGENCY PROGRAMS
PROGRAM NAME FY18-19
REVISED
BUDGET
FY19-20
PROPOSED
BUDGET
INCREASE/
(DECREASE)
PRIOR YEAR
Fire Administration $180,757 $189,231 4.7%
Operations $3,737,470 $3,832,068 2.5%
TOTAL $3,918,227 $4,021,299 2.6%
44
45
LAW ENFORCEMENT
District Commander
(1 Captain)
Patrol
Sergeants (6)
Detective Sergeant
Sergeant (1)
Deputy Commander
(1 Lieutenant)
Administration
(1 Civilian)
District Detectives
(3)
Patrol Deputies
(20)
School Resource
Officer (1)
Administrative Sergeant
(1)
Community Liaison
(1)
LAW ENFORCEMENT
$4,785,920
•14.3%increase in MCSO contract $584,773
•3.8 beats plus School Resource Officer
•Increases to County benefits are passed on to the
Town
•Includes contract with County for animal control and
jail fees
13.6%
46
LAW ENFORCEMENT
PROGRAM NAME FY18-19
REVISED
BUDGET
FY19-20
PROPOSED
BUDGET
INCREASE/
(DECREASE)
PRIOR YEAR
Administration $4,211,488 $4,785,920 13.6%
TOTAL $4,211,488 $4,785,920 13.6%
47
MUNICIPAL COURT
48
49
*Presiding Judge
(.63)
Senior Court ClerkSenior Court Clerk
MUNICIPAL COURT
Court Administrator
-
*Part time -
Appointed
by Council
Full Time
MUNICIPAL COURT BUDGET
HIGHLIGHTS
•Increase in Municipal Court Budget
$48,252
•Continued Teen Court program
50
MUNICIPAL COURT
$390,279
Core Responsibilities:
Civil/Criminal Traffic Violations; Misdemeanor Offenses; Town Code/Ordinance
Offenses; Trials, Hearings, Sentence Enforcement and Compliance; Orders of
Protection and Harassment Injunctions, Teen Court.
PROGRAM NAME FY18-19
REVISED
BUDGET
FY19-20
PROPOSED
Budget
INCREASE/
(DECREASE)
PRIOR YEAR
Administration $186,270 $190,852 2.5%
Operations $155,757 $199,427 28.0%
TOTAL $342,027 $390,279 14.1%
14.1%
Full Time Equivalent (FTE) Employees:FY17 FY18 FY19 FY20
3.63 3.63 3.63 3.63
51
GENERAL GOVERNMENT
52
GENERAL GOVERNMENT
DIVISION NAME FY18-19
REVISED
BUDGET
FY19-20
PROPOSED
BUDGET
INCREASE/
(DECREASE)
PRIOR YEAR
Non-Departmental $656,326 $861,154 31.2%
Sub-TOTAL $656,326 $861,154 31.2%
53
GENERAL GOVERNMENT
Budget Highlights:
•Community Service Contracts totaling $102,794
•Dues for League of Cities and Town, Maricopa
Association of Governments, East Valley Partnership,
GPEC, and National League of Cities
•Sister Cities membership
•General Plan update $80,000
•Comprehensive user fee study $50,000
•Includes Town’s general liability insurance $298,582
•Contingency of $231,545
54
ADMINISTRATION
55
56
Town Manager
Executive Assistant to Town
Manager & Town Council
ADMINISTRATION DEPARTMENT
Volunteer
CoordinatorTown Clerk
Deputy Town
Manager /
Administrative
Services Director
Economic
Development
Director
Economic
Development
Analyst
Network & IT
Administrator
Financial Services
Technician
Accountant
Customer Service Rep II
(.50)
Customer Service Rep II
(.50)
Finance Director
Financial Services
Technician
IT Support Specialist
(.50)
Communications &
Marketing
Coordinator (.2)
(shared -Comm. Svcs.)
Part time
Full Time
Full Time
Shared
Procurement
Officer
Accounting Clerk
(.50)
ADMINISTRATION
$2,013,640 17.4%
•CORE SERVICES:Town Manager, Legal Services, Town Clerk,
Finance, Administrative Services, Purchasing, Information
Technology, Volunteer Program
–Finance/Budget, Banking, Asset Tracking, Licensing, Purchasing, Audit, Customer Service, Channel
11, Websites.
–Employee policies/procedures, employee benefits, payroll/compensation, loss control/risk
management, employee relations, employee training.
–Public records administration, elections, general administration, legislative administration.
–Town Council, Strategic Planning Advisory Commission, Municipal Property Corporation.
–Volunteer Program coordinates programs; 900+ volunteers; 21,000 hours; $514,710 savings.
Town Manager $365,718
Information Technology 306,096
Town Clerk 182,370
Administrative Services 217,647
Purchasing 83,060
Finance 612,633
Legal Services 246,116
$2,013,640
57
ADMINISTRATION DIVISIONS
DIVISION NAME FY18-19
REVISED
BUDGET
FY19-20
PROPOSED
BUDGET
INCREASE/
(DECREASE)
PRIOR YEAR
Town Manager $353,484 $365,718 3.5%
Information Technology $300,502 $306,096 1.9%
Town Clerk $178,897 $182,370 1.9%
Administrative Services $533,399 $217,647 (59.2%)
Purchasing ---83,060 N/A
Finance $592,728 $612,633 3.4%
Legal Services $479,770 $246,116 (48.7%)
Sub-TOTAL $2,438,780 $2,013,640 (17.4%)
Full Time Equivalent (FTE) Employees:
58
FY17 FY18 FY19 FY20
11.91 12.11 14.15 15.20
Focused
Approach
Vibrant
Sustainable
Community
Targeted
Industry
Sectors
Economic
Objectives
Grow Our Economy
Maximize Our Talent
Enhance Our
Community
Business Attraction
Business Retention &
Expansion
Entrepreneurial
Development
Foundational
Maintenance
Locational
Catalysts
Retail
Education,
Professional,
Technical
& Scientific Services
Healthcare, Medical,
Biosciences &
Wellness
Finance & Insurance
Tourism & Recreation
Economic Development
Planning Approach
ECONOMIC DEVELOPMENT
$246,231 8.2%
•Activities include Business Attraction, Business Retention &
Expansion and Entrepreneurial Development
Budget Highlights:
•Budget decrease of $22,081
•Includes external marketing activities, trade shows, sales
missions and corporate visits
•Marketing initiatives $15,000
•Membership and involvement in International Council for
Shopping Centers (ICSC) for retail recruitment
60
DEVELOPMENT SERVICES
61
62
Director
DEVELOPMENT SERVICES DEPARTMENT
Executive Assistant (.5)
(shared with Public Works)
Senior Code
Enforcement
Officer
Code
Enforcement
Officer
Senior Planner
Chief Building
Official/Plans
Examiner
Building Permit
Technician
Building Permit
Technician (.50)
Full Time
Full Time
Shared
Part time
GIS Technician
CAD Operator
Senior Building
Inspector
DEVELOPMENT SERVICES
$1,077,274 1.1%
•Departments include Planning & Zoning, Building Safety, Code
Enforcement, Mapping & Graphics
Budget Highlights:
•Budget increase of $11,876
•Responsible for review of building plans and inspections
•Responsible for annual Land Use Analysis report
•Estimated 3,000 Building Inspections
•Estimated 725 Code Enforcement Cases
63
DEVELOPMENT SERVICES DIVISIONS
DIVISION NAME FY18-19
REVISED
BUDGET
FY19-20
PROPOSED
BUDGET
INCREASE/
(DECREASE)
PRIOR YEAR
Development Services $174,138 $174,881 0.4%
Planning & Zoning $109,814 $108,328 (1.4%)
Building Safety $592,025 $527,200 (10.9%)
Code Compliance $79,058 $156,439 97.9%
Mapping & Graphics $110,363 $110,426 0.1%
Sub-TOTAL $1,065,398 $1,077,274 1.1%
Full Time Equivalent (FTE) Employees: FY17 FY18 FY19 FY20
7.65 8.4 7.5 9.0
64
PUBLIC WORKS
65
66
Director
PUBLIC WORKS DEPARTMENT
Street
Maintenance
Technician
Custodian
(.80)
Facilities
Maintenance
Tech
Custodian
(.50)
Streets
Superintendent
Facilities
/Environmental
Supervisor
Street
Maintenance
Technician
Fleet Mechanic
/ Open Space
Specialist
Custodian
Part time
Full Time
Contracted
Executive Assistant (.5)
(shared with Development Services)
Full Time
Shared
Civil Engineering
Inspector Town Engineer
Street
Maintenance
Technician
Assistant Town
Engineer
(.63)
PUBLIC WORKS
$1,084,322 4.7%
•Department includes Streets, Facilities, Engineering, Capital
Projects, Pavement Management, and Offsite Inspections
Budget Highlights:
•Budget increase of $48,746
•Responsible for inspection and maintenance of six ADWR Dams
•Solid waste/recycling contract administration
•Estimated 70 acres of wash maintenance annually
•Maintenance of eight town-owned buildings
•Responsible for overall Capital Improvement Program Administration
•Oversee, update, and implement Pavement Management Program
•Street sweeping contract administration
67
PUBLIC WORKS DIVISIONS
DIVISION NAME FY18-19
REVISED
BUDGET
FY19-20
PROPOSED
BUDGET
INCREASE/
(DECREASE)
PRIOR YEAR
Public Works $179,521 $143,342 (20.2%)
Engineering $196,322 $265,206 35.1%
Facilities $659,733 $675,774 2.4%
Sub-TOTAL $1,035,576 $1,084,322 4.7%
Full Time Equivalent (FTE) Employees: FY17 FY18 FY19 FY20
4.8 5.05 5.95 6.375
68
STREETS FUND (HURF)
$5,181,641 0.3%
•Funds street division
operations –6.05 FTEs
•Maintain 354 lane miles,
3.5 million sq. yds. of
asphalt
•Maintain 68 acres of
medians
•Pavement Maintenance
69
$1.1 $1.2 $1.3 $1.4 $1.5 $1.5 $1.6 $1.5 $1.7
$800,475
$858,874 $927,440
$941,364 $1,011,836 $1,081,889
$1,122,497
$69,116 $4,796
$22,156
$3,022
$18,985
$178,768
$20,145
$50,000
$50,000
$250,000
$750,000
$1,250,000
$1,750,000
$2,250,000
$2,750,000
$3,250,000
2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 (est.)2019-20 (est.)
STREETS (HURF) FUND
HURF VLT In Lieu
HURF/STREET PROGRAMS
PROGRAM NAME FY18-19
REVISED
BUDGET
FY19-20
PROPOSED
BUDGET
INCREASE/
(DECREASE)
PRIOR YEAR
Administration $508,673 $522,423 2.7%
Open Space $399,282 $408,422 2.3%
Pavement Management $4,112,534 $4,036,717 (1.8%)
Street Signs $66,811 $150,398 125.1%
Vehicle Maintenance $79,196 $63,681 (19.6%)
TOTAL $5,166,496 $5,181,641 0.3%
Full Time Equivalent (FTE) Employees:FY17 FY18 FY19 FY20
4.85 4.85 4.85 6.05
70
COMMUNITY SERVICES
71
72
Director Executive Assistant
Parks
Superintendent
Recreation
Manager
COMMUNITY SERVICES DEPARTMENT
Park Operations
Lead
Park Operations
Lead
Park Operations
Lead
Park Operations
Lead
Part time
Full Time
Recreation
Coordinator
Recreation
Coordinator
Park Attendant
(.39)
Park Attendant
(.40)
Park Attendant
(.39)
Lead Park Attend.
(.49)
Park Attendant
(.39)
Park Attendant
(.39)
Customer Service Rep II
(.53)
Customer Service Rep II
(.35)
Community Center
Manager
Senior Services
Supervisor
Senior Services
Activities Coordinator
(.45)
Senior Services
Activities Coordinator
(.75)
Senior Services
Activities Coordinator
(.58)
Community Center
Operations
Coordinator
Lead Operations
Support Worker (.63)
Operations Sup Worker
(.20)
Operations Sup Worker
(.04)
Operations Sup Worker
(.02)
Operations Sup Worker
(.11)
Lead Operations
Support Worker (.65)
Communications &
Marketing Coordinator (.8)
(shared –Admin.)
Full Time
Shared
COMMUNITY SERVICES
$2,550,769 1.2%
•Activities include the Parks, Trails, Community Center,
Recreation Programs, Senior Programs, Home Delivered Meals
73
COMMUNITY SERVICES
BUDGET HIGHLIGHTS
Highlights:
•Parks –119 acres of parks; dog park; five ball parks; six tennis
courts; two basketball courts, two sand volleyball courts, and
six playgrounds.
•822 acres of Preserve; and 7.7 miles of Preserve Trails
•Recreation Programs –sports, cultural, fine arts, toddler, youth
and adult
•Senior programs, presentations, and services
•Facility Rentals including classrooms, ballrooms, and ramadas
•Special Events including Turkey Trot, Movies in the Park, Ballet
Under the Stars, and St. Patrick’s Day
74
COMMUNITY SERVICES DIVISIONS
DIVISION NAME FY18-19
REVISED
BUDGET
FY19-20
PROPOSED
BUDGET
INCREASE/
(DECREASE)
PRIOR YEAR
Community Services $195,627 $227,553 16.3%
Recreation $614,598 $620,295 0.9%
Parks $1,219,482 $1,216,190 (0.3%)
Community Center Operations $293,198 $278,404 (5.0%)
Senior Services $197,875 $208,327 5.3%
TOTAL $2,520,780 $2,550,769 1.2%
Full Time Equivalent (FTE) Employees:FY 17 FY 18 FY 19 FY 20
20.76 20.56 20.76 20.56
75
CAPITAL IMPROVEMENT PLAN
$3,197,250
76
CAPITAL PROJECTS
Capital expenditures are made in five different areas:
•Revenue is from Development Impact Fees
•Operational Capital –expenditures of one time nature
•Facilities Maintenance –expenditures based on a schedule
of facilities infrastructure’s useful life replacement
•CIP –major capital one-time capital expenditures
•Comprehensive review of the CIP Program in the Fiscal
Policy for a priority rating system of capital projects during
the coming year
77
FY19-20 Capital Projects
•D6047 –Miscellaneous Drainage Improvements ($50,000 CIP)
•D6055 –Drainage –Civic Center Improvements ($50,000 CIP)
•D6056 –Drainage –Eagle Mountain Pkwy ($75,000 CIP)
•D6057 –Golden Eagle Impoundment Area ($500,000 CIP)
•F4029 –Civic Center Improvements ($150,000 CIP)
•F4033 –Street Yard Sign Shop Building ($150,000 HURF)
•F4034 –Solar Power Generating System ($50,000 CIP)
•P3033 –Video Surveillance Cameras ($50,000 CIP)
•P3035 –Four Peaks Park Upgrades ($335,000 CIP)
•S6003 –Unpaved Alley Paving –Phase IV ($255,000 CIP)
•S6015 –Fountain Hills Boulevard Widening ($100,000 CIP)
78
FY19-20 Capital Projects -continued
•S6051 –Avenue of the Fountains/La Montana Intersection
Improvements ($600,000 Downtown Strategy)
•S6058 –Shea Boulevard Widening –(Total $130,000; $40,000 CIP;
$90,000 Grant)
•S6061 –Sidewalk Infill Program ($200,000 HURF)
•S6062 –AOTF/Verde River Intersection Improvements ($350,000
Downtown Strategy)
•Contingency -$152,250 (CIP)
Total $3,197,250
79
FEE SCHEDULE CHANGES
80
FY19-20 FEE SCHEDULE CHANGES
•At March 26 Council meeting, Council
deferred any fee schedule changes until the
completion of the comprehensive user fee
study being conducted by Willdan Financial
Services
81
PERSONNEL
82
PERSONNEL
Increase resulted from adding full-time Senior Building Inspector,
Code Enforcement Officer, Procurement Officer, Streets
Technician and part-time Account Clerk.
83
115
106
77
77
82 87 88 87
80
61 58 57
51 52 52 54 56 56
61
40
50
60
70
80
90
100
110
120
FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19 FY20
Number of FTE Employees
EMPLOYEES PER CAPITA
84
Source: Auditor General’s Official City-Town Budget Forms-Schedule G for FY18-19 and Economic
Estimates Commission
0.00 2.00 4.00 6.00 8.00 10.00 12.00
Scottsdale
Tempe
Casa Grande
Mesa
Goodyear
Paradise Valley
Surprise
Queen Creek
Gilbert
Fountain Hills
Employees Per 1,000 Citizens per 2018 Census Estimate
Fiscal Years*
PERSONNEL
•Personnel requests from Development Services, Public Works,
Administration, Municipal Court and Community Services
•4 new full-time (revenue or expenditure offsets for two
positions) and 1 new part-time (expenditure offset) staff
positions recommended
•49 Full Time Employees/27 Part Time Employees…60.82 Total
Full Time Equivalent Employees (with proposed additional
staff)
•No recommended general wage increase for FY19-20
•AZ Metropolitan Trust has saved Town annually in medical,
dental, vision, and other employee benefit costs
•Total Personnel Costs (with proposed additional staff)
$4,955,439. Increase of 11.1%
85
FY19-20 ANNUAL BUDGET
Town Manager Recommendation:
Approve the FY19-20 Annual Budget
In the amount of
$32,156,660
86
FY19-20 BUDGET ADOPTION STEPS
87
Approval of Three (3) Budget Resolutions:
–1st Resolution Adopts the Proposed Budget on May 7, 2019
–2nd Resolution Adopts the Final Budget on June 4, 2019, and clarifies
the parameters of administering the FY19-20 Budget
•Provides policy direction in administering policies and procedures
governing planned budgeted expenditures
•Highlights the parameters of various departmental and program
expenditures for the Final Adopted Budget
•Approves the Organizational Charts, FTE Schedule, Job Descriptions
and Pay Plan for FY FY19-20
•Includes adoption of the Fee Schedule as proposed
–3rd Resolution Adopts the Tax Levy on June 18, 2019
Questions?
88