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HomeMy WebLinkAboutRes 2006-38 • RESOLUTION NO. 2006-38 Cor A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY FOR SPECIAL TRANSPORTATION SERVICES. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. That the Intergovernmental Agreement (the "Agreement") between the Town of Fountain Hills and Maricopa County to provide special transportation services for qualifying elderly, low-income, and disabled residents is hereby approved in the form attached hereto as Exhibit A and incorporated herein by reference. SECTION 2. That the Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to cause the execution of the Agreement and to take all steps necessary to carry out the purpose and intent of this Resolution. PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, Arizona, August 17, 2006. FOR THE TOWN OF OUNTAIN HILLS: ATTESTED TO: • W. J. Nichols ayor Bevelyn J. nd ,Town Clerk REVIEWED BY: APPROVED AS TO FORM: 0.14, Timothy G. Pickering, Town Manager Andrew J. McGuire,Town Attorney 654038.1 INTERGOVERNMENTAL AGREEMENT BETWEEN TOWN OF FOUNTAIN HILLS tkirov AND MARICOPA COUNTY July 1,2006,through June 30,2007 THIS AGREEMENT, entered into by the TOWN of Fountain Hills, hereinafter referred to as TOWN, and Maricopa County,hereinafter referred to as CONTRACTOR. NOW THEREFORE, it is agreed between the parties thereto that; I. SCOPE OF SERVICE Activities The Contractor will be responsible for administering a Special Transportation Services program that provides limited transportation, free of charge, for qualified elderly (individuals age 60 and older), low-income(individuals whose income is no more than 150%of the federal poverty level) and disabled residents of the TOWN. TOWN is expected to provide a map identifying all boundary lines. If no map is provided,the Contractor will use another reputable source. Client reservations must be made two days in advance for service: Reservation Hours—Weekdays from 7:00 a.m.till 2:00 p.m. Van Service Hours—Weekdays from 8:00 a.m.till 4:00 p.m. Contractor will provide monthly detailed information to TOWN regarding all STS trips (Trip origination&destination,client name,trip date(s)and purpose). II. TERM Services of the Contractor shall start July 1,2006,and end on June 30,2007. III. PAYMENT It is expressly agreed and understood that the total amount paid by the TOWN under this Agreement shall not exceed$42,571.50. IV. NOTICES Notices shall be deemed effective upon receipt. Communication and details concerning this Agreement shall be directed to the following representatives: TOWN of Fountain Hills: Maricopa County: Town of Fountain Hills Eddie Caine John W. Morast, P.E. Acting Assistant Director of Administration Assistant Public Works Director Maricopa County Human Services Dept/STS 16705 E.Avenue of the Fountains 234 N. Central Avenue, 3`a Floor Fountain Hills,AZ 85268 Phoenix,Arizona 85004 Fountain Hills IGA,FY2006-2007 Page 1 of 3 8/9/2006 V. GENERATIONS General Compliance The Contractor agrees to comply with all applicable federal, state, and local laws and regulations governing the funds provided under this Agreement. The Contractor agrees to comply with wYUiiched is ha States Department of Transportation, this Intergovernmental Transit Administration Master Agreement, Agreement by reference. The contract administrator for the Human Services Department Special Transportation Service Program maintains a copy of the Agreement on file. VI. ADMINISTRATIVE REQUIREMENTS Documentation and Recordkeepin; 1. Records to Be Maintained Contractor shall maintain all records required by the federal regulations specified in 24 CFR Part 570.506 and that are pertinent to the activities to be funded under this Agreement. 2. Retention The Contractor shall retain all records pertinent to expenditures incurred under this Agreement for a period of five (5) years after the termination of all activities funded under this Agreement or after the resolution of all federal audit findings, whichever occurs later. Records for non-expendable prop after final disposition erty acquired with funds under this Agreement shall be retained for five (5) years f such property. 3. Audits and Inspections All Contractor records with respect to any matters covered by this Agreement shall be made available to the TOWN, or the Federal Government, at any time during normal business hours, as often as the TOWN deems necessary,to audit, examine and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the Contractor within 30 days after receipt by the Contractor. Failure of the Contractor to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of any future payments. The Contractor hereby agrees to have an annual agency audit conducted in accordance with current policy concerning Contractor audits. 4. Payment Procedures The TOWN will pay to the Contractor funds available under this Agreement based ed upon information submitted by the Contractora and consistentWN shall any paythe budget and TOWN policy concerning payment. Contractor an amount not to exceed $42,571.50, upon submission by the Contractor of a properly executed claim(s). If demand exceeds annual budget the 8/9/2006 Fountain Hills IGA,FY2006-2007 Page 2 of 3 a TOWN may agree to continue services at current rate, however, if TOWN is unable to pay for service the program Contractor may terminate services until funds are available. VII. BUDGET The Contractor shall establish and maintain a budget for the work contemplated by this Agreement. VIII. CANCELLATION This Agreement is subject to the provisions of A.R.S.38-511. IX. TERMINATION This Agreement may be terminated by either party within 60 days written notice. All amounts due or other obligations required through the date of termination shall be performed within 60 days of the date of termination. X. INDEMNIFICATION AND INSURANCE The Contractor agrees to hold the TOWN harmless from all claims and liability arising out of the activities of the Contractor, its agents, and employees engaged in the performance of provisions of this Agreement. Contractor warrants and represents that it is self-insured. Coverage through a self- insured program shall be sufficient to meet insurance requirements. IN WITNESS WHEREOF,the parties have executed this Agreement as of the date first written above: TOWN: CONTRACTOR: TOWN OF F MARICOPA COUNTY TOWN Manager Chairman,Board of Supervisors Clerk,Board of Supervisors APPROVED AS TO FORM: APPROVED AS TO FORM: ciorney Martin Demos MARICOPA COUNTY ATTORNEY Deputy County Attorney Fountain Hills IGA,FY2006-2007 Page 3 of 3 8/9/2006 / 7-° • 0-7.-(72%,„ /�G