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HomeMy WebLinkAbout130117P NOTICE OF THE TOWN COUNCIL RECEPTION, MAYOR KAVANAGH’S “STATE OF THE TOWN ADDRESS”, AND REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 6:00 P.M. – TOWN COUNCIL RECEPTION held in the Town Hall Rotunda prior to Mayor Kavanagh’s “State of the Town Address” 6:30 P.M. – TOWN COUNCIL REGULAR SESSION WHEN: THURSDAY, JANUARY 17, 2013 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commissions or Boards may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and , as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Cassie Hansen Councilmember Ginny Dickey Vice Mayor Henry Leger Councilmember Tait D. Elkie Councilmember Cecil A. Yates Last printed 1/10/2013 12:36 PM Page 2 of 3 AGENDA  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh  INVOCATION – Pastor Tony Pierce, First Baptist Church  ROLL CALL – Mayor Linda M. Kavanagh  MAYOR’S REPORT i.) Mayor Kavanagh’s State of the Town Address  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i.) PRESENTATION by Supervisor Steve Chucri of the Maricopa County Board of Supervisors, regarding County matters that affect cities and towns CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA ITEMS 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from December 20, 2012, and January 3, 2013. 2. CONSIDERATION of RESOLUTION 2013-07, abandoning whatever right, title, or interest the Town has in the certain Hillside Protection Easement located in Firerock (Country Club) Parcel J2, Lot 4 (9616 N. Four Peaks Way); with stipulation (to grant a replacement HPE). The existing Hillside Protection Easement on that lot was recorded in MCR 2008-0137097. (EA2012-10; Cunningham) 3. CONSIDERATION of RESOLUTION 2013-06, abandoning whatever right, title, or interest the Town has in portions of the certain public utility and drainage easements located at a portion of Plat 605-A, Parcel A (the former “Fire Station Parcel”, 11240 North Fountain Hills Boulevard). Plat 605-A was originally recorded in Book 164 of Maps, Page 12 and Book 883 of Maps, Page 10, Recording of Maricopa Count y, Arizona. EA12-09 (MCO Properties) REGULAR AGENDA ITEMS 4. CONSIDERATION of an EXTENSION of the ENCROACHMENT PERMIT, submitted by Carolyn Redendo (Sofrita, LLC), for the purpose of continuing an outdoor seating and dining area located in front of the restaurant as well as a performance area for flamenco dancers and other entertainment on the public sidewalk at 16848 E. Avenue of the Fountains. 5. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding the Avenue of the Fountains Improvement Project. Last printed 1/10/2013 12:36 PM Page 3 of 3 6. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding initiating an AMENDMENT TO THE ZONING ORDINANCE related to BANNERS FOR SPECIAL EVENTS. This item was added at the request of Councilmembers Brown, Elkie, and Yates. 7. CONSIDERATION of RESOLUTION 2013-02, approving the Pavement Management Program and authorizing the necessary budget transfers to fund the program. 8. CONSIDERATION of the ADDITION OF STRATEGIC DIRECTIONS CR8, EV9, and EV10 to Strategic Plan 2010, as recommended by the Strategic Planning Advisory Commission. 9. SEMI-ANNUAL REPORT on the progress of implementing the COUNCIL’S STRATEGIC PLAN GOALS AND OPERATIONAL PRIORITIES for FY2012-13. 10. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to any item included in the League of Arizona Cities and Towns weekly LEGISLATIVE BULLETIN or relating to any ACTION PROPOSED OR PENDING BEFORE THE STATE LEGISLATURE. 11. COUNCIL DISCUSSION/DIRECTION to the Town Manager Ken Buchanan. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. NONE. 12. SUMMARY of Council requests and REPORT ON RECENT ACTIVITIES by the Town Manager Ken Buchanan. 13. ADJOURNMENT. DATED this 10th day of January, 2012. _____________________________________ Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480 -816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. NOTICE OF THE TOWN COUNCIL RECEPTION, MAYOR KAVANAGH’S “STATE OF THE TOWN ADDRESS”, AND REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 6:00 P.M. – TOWN COUNCIL RECEPTION held in the Town Hall Rotunda prior to Mayor Kavanagh’s “State of the Town Address” 6:30 P.M. – TOWN COUNCIL REGULAR SESSION WHEN: THURSDAY, JANUARY 17, 2013 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commissions or Boards may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and , as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Cassie Hansen Councilmember Ginny Dickey Vice Mayor Henry Leger Councilmember Tait D. Elkie Councilmember Cecil A. Yates Last printed 1/10/2013 12:36 PM Page 2 of 3 AGENDA  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh  INVOCATION – Pastor Tony Pierce, First Baptist Church  ROLL CALL – Mayor Linda M. Kavanagh  MAYOR’S REPORT i.) Mayor Kavanagh’s State of the Town Address  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i.) PRESENTATION by Supervisor Steve Chucri of the Maricopa County Board of Supervisors, regarding County matters that affect cities and towns CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA ITEMS 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from December 20, 2012, and January 3, 2013. 2. CONSIDERATION of RESOLUTION 2013-07, abandoning whatever right, title, or interest the Town has in the certain Hillside Protection Easement located in Firerock (Country Club) Parcel J2, Lot 4 (9616 N. Four Peaks Way); with stipulation (to grant a replacement HPE). The existing Hillside Protection Easement on that lot was recorded in MCR 2008-0137097. (EA2012-10; Cunningham) 3. CONSIDERATION of RESOLUTION 2013-06, abandoning whatever right, title, or interest the Town has in portions of the certain public utility and drainage easements located at a portion of Plat 605-A, Parcel A (the former “Fire Station Parcel”, 11240 North Fountain Hills Boulevard). Plat 605-A was originally recorded in Book 164 of Maps, Page 12 and Book 883 of Maps, Page 10, Recording of Maricopa Count y, Arizona. EA12-09 (MCO Properties) REGULAR AGENDA ITEMS 4. CONSIDERATION of an EXTENSION of the ENCROACHMENT PERMIT, submitted by Carolyn Redendo (Sofrita, LLC), for the purpose of continuing an outdoor seating and dining area located in front of the restaurant as well as a performance area for flamenco dancers and other entertainment on the public sidewalk at 16848 E. Avenue of the Fountains. 5. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding the Avenue of the Fountains Improvement Project. Last printed 1/10/2013 12:36 PM Page 3 of 3 6. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding initiating an AMENDMENT TO THE ZONING ORDINANCE related to BANNERS FOR SPECIAL EVENTS. This item was added at the request of Councilmembers Brown, Elkie, and Yates. 7. CONSIDERATION of RESOLUTION 2013-02, approving the Pavement Management Program and authorizing the necessary budget transfers to fund the program. 8. CONSIDERATION of the ADDITION OF STRATEGIC DIRECTIONS CR8, EV9, and EV10 to Strategic Plan 2010, as recommended by the Strategic Planning Advisory Commission. 9. SEMI-ANNUAL REPORT on the progress of implementing the COUNCIL’S STRATEGIC PLAN GOALS AND OPERATIONAL PRIORITIES for FY2012-13. 10. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to any item included in the League of Arizona Cities and Towns weekly LEGISLATIVE BULLETIN or relating to any ACTION PROPOSED OR PENDING BEFORE THE STATE LEGISLATURE. 11. COUNCIL DISCUSSION/DIRECTION to the Town Manager Ken Buchanan. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. NONE. 12. SUMMARY of Council requests and REPORT ON RECENT ACTIVITIES by the Town Manager Ken Buchanan. 13. ADJOURNMENT. DATED this 10th day of January, 2012. _____________________________________ Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480 -816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. STATE OF THE TOWN Presented by Mayor Linda M. Kavanagh January 17, 2013 FINANCE Development Services Citizens of Fountain Hills Municipal Court Judge Town of Fountain Hills Organization Engineering/GIS Streets/ Fleet Recreation Community Services Fire / EMS Administration Law Enforcement Mayor and Town Council Town Manager Town Attorney Community Center Planning/ Code Enforcement Building Safety Facilities Deputy Town Manager/ Finance Director Town Clerk Human Resources/ Risk Management Economic Development Senior Services Parks Executive Assistant 39 Full Time 18 Part Time 57 Total Employees GENERAL FUND REVENUE PROJECTIONS (excludes Ellman property) FISCAL YEAR (July to June) STATE SHARED REVENUES LOCAL REVENUES TOTAL GF EXPENDITURES SURPLUS/ (SHORTFALL) 2012-13 $5,015,416 $8,582,799 $13,548,620 $49,595 2013-14 $4,374,320 $8,817,852 $12,812,932 $379,239 2014-15 $4,609,611 $8,891,965 $13,131,630 $369,946 2015-16 $4,549,901 $9,134,356 $13,311,216 $373,041 2016-17 $4,621,293 $9,530,556 $13,642,371 $509,477 2017-18 $4,749,571 $9,768,591 $14,026,805 $491,356 FOUNTAIN HILLS SALES TAX REVENUES LOCAL TAX BY CATEGORY LOCAL TAX BY CATEGORY HIGHWAY USER REVENUE FUND OUTSTANDING BONDS Bond Purpose Date of Interest Date of Original Principal Principal Amount Outstanding Type of Issue Bond Issue Rate Maturity Amount Amount Retired Refunded Principal GO Refunding 6/1/2005 4.00 7/1/2019 $7,225,000 $3,470,000 $0 $3,755,000 Rev Mtn. Bonds 12/1/2001 4.70 7/1/2021 $7,750,000 $3,440,000 $3,910,000 $400,000 Rev Refunding 6/1/2005 4.15 7/1/2019 $5,330,000 $1,100,000 $0 $4,230,000 SA Eagle Mtn 7/12/2005 3.95 7/1/2021 $4,555,000 $1,465,000 $0 $3,090,000 GRAND TOTAL $57,482,276 $23,757,276 $21,150,000 $11,475,000 GO General Obligation Bonds Rev Revenue Bonds SA Special Assessment Bonds 2012 PROPERTY TAXES IN FOUNTAIN HILLS Who gets what? $200,000 home pays: School $583 County $665 Sanitary Dist $144 Town $ 45 EVIT $ 10 Total $1,446 DEVELOPMENT SERVICES •The sign committee -- made up of business owners, residents, Council, P & Z Commissioners and staff -- met for over a year to review the entire sign ordinance and make recommendations. •Particular emphasis was placed on A-frame and banner regulations. •Town Council adopted the new Sign Ordinance on November 1 and it became effective on December 1. •There will be some growing pains in the near future, but for the most part the new sign regulations are working quite well. Sign Code •Council approved a design contract with Landmark Design for improvements to the Avenue of the Fountains median last December. •Landmark Design will present their concept to Council this evening for approval before moving into the design phase of the project. •The project is anticipated to be designed by April so that it can be bid out and construction completed by November of this year. Median Project A pavement management program has been presented to the Town Council. The program is designed to extend the life of our roads until such time that a mill and overlay or reconstruction is required. Pavement Management COMMUNITY SERVICES SENIOR SERVICES •For Home Delivered Meals, completed Level 1 background checks and fingerprinting for over 200 volunteers involved with the program •There were 8,419 meals delivered under the Home Delivered Meals program in fiscal year 2011-12 •Membership increased this year to 1,233, an increase of 25 over last year •Currently offer 33 programs per month, along with a number of educational presentations •Brought several new special events to the community, including Mountain to Fountain race, and others. •The Athleta Iron Girl Fountain Hills Women’s 10-Mile & 5K event brought 1,375 female participants from throughout the U.S. to Fountain Hills. •Continued to host popular special events such as Ballet Arizona, St. Patty’s Day, Concerts in the Parks, Movies in the Park, and more. Recreation •Partnered with a number of organizations for events like the Farmer’s Market and Art on the Avenue, Great Grape Stomp, Halloween in the Hills, and others. •The 23rd Annual Turkey Trot 5K and Fitness Walk was again held on Thanksgiving with 1,240 participants -- a new record! Recreation •Finished most successful season of Rotary Splash Pad -- no major mechanical issues. Open annually for six months, this is the longest season of any similar facility in the Valley. •Refurbished 31 of the benches at the park like new, including memorial bench for former Councilwoman Kathleen Nicola. Parks •Installed a number of pieces of public art donated for public display. •Collection of art on public display now numbers more than 100 pieces with an estimated value of over $1 million. Parks •The facility hosted close to 1,500 events this year with almost 24,000 participants. •To help civic organizations using the facility on a regular basis, fees for rental and equipment were reduced by 50% Community Center •Revenue from the beginning of the fiscal year was up 10% over the previous year. •Staff attends the annual Phoenix Bridal Show to Fountain Hills as a wedding destination Valley-wide. Other •Helped host the Centennial Celebration for the Town on February 14, 2012. •Completed the final phases for the Centennial Circle by installing electricity at the site and finishing the landscaping •Hosted the dedication of Cutillo Plaza in honor of the Town’s first mayor •Work to complete a new Master Plan for Four Peak Park continues. There have been several public meetings and a draft plan has been reviewed by the Park and Recreation Commission. A proposed plan will be presented to the Town Council this spring. FIRE DEPARTMENT •Initiating new customer feedback tool. Cards will be left with residents that access Fire Department services directing them to Town website for survey. Feedback will help improve services to our residents. •Design underway for remodeling/addition at Fire Station One. These improvements will allow this Fire Station to continue to serve our community for many more years. LAW ENFORCEMENT •The Town and MCSO approved a new 5-year contract through 2017. •Overall drug and alcohol usage among teens has decreased from last year’s survey conducted by the Fountain Hills Coalition. •MCSO continues to participate and promote the Text-A-Tip program, resulting in over 50 arrests the first year – many related to drug and alcohol use. MCSO was able to intervene in several incidents prior to them becoming criminal matters. •Quarterly Community open house meetings held for citizens by MCSO to provide crime statistics to the community. •MCSO, in partnership with the Town and Midnight Madness Foundation, provide numerous youth events throughout the year for kids of all ages. •Increased enforcement activity for criminal suspects and formation of a “Power Squad” made up of three deputies and three detectives. The squad works together during the week to investigate crimes and are also ready to respond to situations that might require special attention. VOLUNTEER PROGRAM •64 volunteers serve on 9 Town Boards and Commissions •Special Events •Home Delivered Meals Program •Give a Lift Program •Art Docents and Save Our Sculptures Programs •Ongoing placements in Town Departments Volunteers Make a Difference Volunteers Make a Difference •4th Annual Volunteer, Club, & Organization Fair in October 2012 •Approximately 45 organizations and clubs participated •Approximately 250 attendees •4th Annual Make a Difference Day in October, 2012 •Approximately 330 citizens offered 4 hours of volunteer service at 33 work sites throughout the Town •Mayor’s Youth Council - 16 high school students dedicated to serving their community through volunteerism and civic participation Overnight Retreat on leadership skills and program goals Community service projects Hosted holiday tree and created gingerbread houses for display in community center Town staff Interviews to learning how municipal government works Creating PSA’s on Youth Events for Channel 11 Developing YouthTalk show Trip to Capitol and Legislature Volunteers Make a Difference Volunteers Make a Difference •8th Annual Holiday Party for Community: “Gingerbread Junction” •Quarterly Volunteer Coffees with guest speakers •Annual celebration of volunteers at Volunteer Reception MOVING FORWARD IN 2013 TO MAKE FOUNTAINS HILLS THE VERY BEST PLACE TO LIVE, WORK, LEARN, AND PLAY. APPROVE Subject to: Annual Review and Re -Approval of the Encroachment Permit Compliance with the code requirements noted by Building Safety and Engineering for the Town of Fountain Hills AVENUE OF THE FOUNTAINS MEDIAN IMPROVEMENTS AVENUE OF THE FOUNTAINS MEDIAN IMPROVEMENTS AVENUE OF THE FOUNTAINS MEDIAN IMPROVEMENTS AVENUE OF THE FOUNTAINS MEDIAN IMPROVEMENTS AVENUE OF THE FOUNTAINS MEDIAN IMPROVEMENTS AVENUE OF THE FOUNTAINS MEDIAN IMPROVEMENTS AVENUE OF THE FOUNTAINS MEDIAN IMPROVEMENTS AVENUE OF THE FOUNTAINS MEDIAN IMPROVEMENTS AVENUE OF THE FOUNTAINS MEDIAN IMPROVEMENTS AVENUE OF THE FOUNTAINS MEDIAN IMPROVEMENTS AVENUE OF THE FOUNTAINS MEDIAN IMPROVEMENTS AVENUE OF THE FOUNTAINS MEDIAN IMPROVEMENTS AVENUE OF THE FOUNTAINS MEDIAN IMPROVEMENTS AVENUE OF THE FOUNTAINS MEDIAN IMPROVEMENTS Cost Estimates FOUNTAIN HILLS ZONING ORDINANCE CHAPTER 6, SECTION 6.08 (D) D. Event Banners, Balloons and Pennants are allowed as follows: 1. Time limitations: a. On a one-time basis for a maximum of thirty (30) consecutive days during the grand opening of a business, a Chamber of Commerce sponsored ribbon cutting, a change in ownership, change in management or change of business name. b. For a church for up to thirty (30) consecutive days for the purpose of promoting a program or event. 2. Banners, balloons and pennants are permitted for events such as special sales events with advance notification to the Town for not more than two periods of seven (7) consecutive days per month. The provisions of this paragraph 6.08(D)(2) shall expire on December 31, 2014. 3. Not more than one banner shall be allowed per business. 4. Maximum banner sign area is thirty-two (32) square feet. 5. Banners, balloons or pennants shall be located on the business storefront or within the area leased by the business. Balloons otherwise located shall be not less than four (4) feet from the face of the building and within twenty (20) feet of the main building entrance. 6. Banners, balloons or pennants shall not be designed to depict any product or service that cannot legally be provided in the Town. 7. Total sign area including permanent signs, pennants and banner signs shall not exceed 200% of the permitted sign area. 8. Banners, balloons or pennants shall be professionally manufactured. 9. Banners, balloons or pennants shall not be displayed in the required perimeter street landscaping. 10. Banners, balloons or pennants shall not obscure building address numbers. 11. Banners, balloons or pennants shall not encroach within onsite fire lanes. 12. Banners, balloons or pennants shall not be attached or hung on or from a tree or shrub. 13. No balloon may be larger than twenty-four (24) inches in diameter. 14. Balloons shall not be flown higher than six (6) feet from the ground. 15. Banners, balloons and pennants shall not be erected at the intersection of any street or pedestrian walkway in such a manner as to obstruct free and clear vision, nor at any location FOUNTAIN HILLS ZONING ORDINANCE CHAPTER 6, SECTION 6.08 (D) where, by its position, shape or color, it may interfere with or obstruct the view of or be confused with any authorized traffic signal, sign or device. TYPE OF EVENT SIGN TYPE Banners Balloons & Pennants Banners, Pennants & Balloons Grand Opening 30-Days w/Permit 1. 12 Hrs during one Day Event 2. No Permit Necessary Chamber Ribbon Cutting 30-Days w/Permit 1. 12 Hrs during one Day Event 2. No Permit Necessary Change of Business Name, Owner or Management 30-Days w/Permit 1. 12 Hrs during one Day Event 2. No Permit Necessary Church Event 30-days w/permit 1.Permit Required Any Type of Event - Two periods of seven (7) consecutive days per month - No Permit Necessary - Town Notification Required * *Town notification: Prior to the event, the event organizer must submit for review the following: 1. Event site plan showing location of outdoor activities, signage, etc. 2. Dates and times the event will be held. 3. Name, address, and phone number of responsible person. Page 1 of 2 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date: 1/17/2013 Meeting Type: Regular Session Agenda Type: Regular Submitting Department: Administration Staff Contact Information: Ken Buchanan,Town Manager, kbuchanan@fh.az.gov, 480-816-5130 Strategic Values: Maintain and Improve Community Infrastructure Strategic Directions: I3 Assess/maintain roadways I9 Build a protected fund to finance maintenance REQUEST TO COUNCIL (Agenda Language): CONSIDERATION of RESOLUTION 2013-02 approving the Pavement Management Program and authorizing the necessary budget transfers to fund the program. Applicant: Ken Buchanan Applicant Contact Information: n/a Property Location: n/a Related Ordinance, Policy or Guiding Principle: Strategic Plan 2010 calls for the Town to maintain a current condition assessment of all roadways and sidewalks and prioritize and implement maintenance efforts to minimize costly reconstruction. It also calls for the Town to build a protected fund to finance the major periodic maintenance of community facilities. Staff Summary (background): The pavement management program and funding were discussed at the November 13, 2012 and January 8, 2013 Work Study Sessions. Staff is requesting adoption of Resolution 2013-02 approving the program and authorizing funding. Risk Analysis (options or alternatives with implications): n/a Fiscal Impact (initial and ongoing costs; budget status): n/a Budget Reference (page number): Funding Source: n/a If Multiple Funds utilized, list here: Budgeted; if No, attach Budget Adjustment Form: NA Recommendation(s) by Board(s) or Commission(s): Staff Recommendation(s): List Attachment(s): Resolution 2012-13; Memorandum to Mayor and Town Council from Ken Buchanan dated January 8, 2013; PowerPoint presentation entitled “Pavement Management Program.” 1867953.3 RESOLUTION NO. 2013-02 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, APPROVING THE PAVEMENT MANAGEMENT PROGRAM AND AUTHORIZING THE NECESSARY BUDGET TRANSFERS TO FUND THE PROGRAM. WHEREAS, pavement management is considered a “core service” for the Town of Fountain Hills (the “Town”); and WHEREAS, at the August 23, 2012 Town Council/Staff Retreat, the Mayor and Council of the Town (the “Town Council”) made establishment of a Pavement Management Program a top priority to be addressed; and WHEREAS, the Town street system is estimated at $150,000,000 replacement value, making preservation of existing streets essential to the fiscal health of the Town; and WHEREAS, the 2009 Stantec Engineering Report indicated that the Town’s pavement earned a rating 67.1 out of 100, which indicated that the Town’s pavement ranged from good to excellent, but noted that, due to the age of the pavement, degradation of the pavement could accelerate without a proper annual pavement maintenance program; and WHEREAS, the Town Council desires to have the Fountain Hills Pavement Management Program funded annually with existing funds, beginning with $867,000 in FY 2012/13 and increasing to $1.0 Million annually thereafter; and WHEREAS, the Town Council finds and determines that it is in the best interest of the Town that funding for a Pavement Management Program be generated from existing sources, including: (i) transfers of certain Highway User Revenue Fund (“HURF”) and Vehicle License Tax (“VLT”) amounts; (ii) cancellation of certain projects in the Town’s Capital Improvement Plan (“CIP”); (iii) outsourcing of certain functions and (iv) reductions in force to eliminate five staff positions; and WHEREAS, the Town Council will review the funding sources for the Pavement Management Program annually through its budget process to determine if other sources of revenue are available and appropriate for funding the Pavement Management Program. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, as follows: SECTION 1. The foregoing recitals are incorporated as if fully set forth herein. SECTION 2. The Fountain Hills Pavement Management Program is hereby designated the same Priority Level in the Town budget as Public Safety. 1846566.3 2 SECTION 3. In order to provide funding to the Pavement Management Program in fiscal year 2012/13, the Town Council hereby authorizes the budget appropriation transfer of $867,000 in General Fund, Highway User Revenue Fund, and Capital Project funds, should they be available in the current 2012/13 Town Budget, beginning April 2013 as follows: Contingency Transfer from General Fund to HURF $300,000 Economic Development General Fund Budget Savings $ 80,000 Information Technology Online Storage Project General Funds Savings $ 8,000 Highway User Revenue Fund Balance Reserves $100,000 Household Hazardous Waste Event General Fund Savings $ 45,000 CIP project – Saguaro/Palisades signal deferral to 2014/15 $256,000 CIP Intelligent Transportation System Project Elimination $ 53,000 CIP Contingency $ 25,000 TOTAL $867,000 SECTION 4. Beginning in fiscal year 2013/14 and continuing annually thereafter until directed otherwise by the Town Council as part of its annual budget process or separately at a public meeting, all revenues received from the Town’s portion of Vehicle License Tax shall be designated for the Pavement Management Program. SECTION 5. Beginning in fiscal year 2013/14 and continuing annually thereafter until directed otherwise by the Town Council as part of its annual budget process or separately at a public meeting, a minimum of $250,000 shall be apportioned from the HURF revenues for the Pavement Management Program. SECTION 6. The Town Council, by approving this Pavement Management Program, understands that commencing in March 2013, the Town Manager intends to undertake certain actions in order to fund the Pavement Management Program, including (i) initiating a reduction in force program by eliminating five positions: two in Administration; one in Community Services; and two in Development Services (street sweeping outsourced and one vacant HURF position) and (ii) reducing the operational budget for the Administration Department by reclassifying the Human Resource Director’s position from full-time to part-time (30 hours per week) by June 30, 2013. The reduction in force plan is more fully described in Exhibit A, attached hereto and incorporated herein by reference. SECTION 7. Beginning with the FY 2013/14 budget and continuing thereafter until directed otherwise by the Town Council as part of its annual budget process or separately at a public meeting, the Town Council hereby authorizes and directs the Town Manager to transfer the Economic Development Tourism Initiative appropriation to the Downtown Excise Tax Fund. SECTION 8. Beginning with the FY 2013/14 budget and continuing thereafter until directed otherwise by the Town Council as part of its annual budget process or separately at a public meeting, the Town Council hereby authorizes and directs the Town Manager to reduce the Contingency Fund portion of the General Fund from $300,000 annually to $65,000 annually. 1846566.3 3 SECTION 9. Beginning with the FY 2013/14 budget and continuing thereafter until directed otherwise by the Town Council as part of its annual budget process or separately at a public meeting, the Town Council acknowledges that the total of the reductions to be recommended by the Town Manager shall include the following: A. Community Services: Reduce one staff position in Parks Department $ 43,300 Reduce Program Budgets to: Ballet Arizona $ 7,000 Homecoming Parade $ 3,600 Homecoming Tailgate Party $ 1,500 Sock Hop $ 2,150 New Teen Programs $ 2,450 COMMUNITY SERVICES TOTAL $ 60,000 B. Development Services: Reduce outside contract for inspections $ 30,000 Reduce expenditures for code abatement $ 5,000 Eliminate household hazardous waste event $ 45,000 Eliminate purchase of GIS equipment $ 25,000 DEVELOPMENT SERVICES TOTAL $ 105,000 C. Administration Department: Reduce one PT Position in Finance $ 17,000 Reduce one FT position Court $ 50,000 Reduce one FT position to PT in Administration $ 40,000 Reduce Economic Development General Fund budget $ 90,000 Reduce General Fund Contingency to previous years $ 285,000 Transfer Tourism appropriation to Downtown Fund $ 103,000 ADMINISTRATION DEPARTMENT TOTAL $ 585,000 D. Streets Department: Outsource street sweeping program (1 FTE) $ 50,000 Eliminate vacant street maintenance position $ 50,000 Reduce HURF operations budget (programs) $ 75,000 Current Pavement Mgmt. Funding in HURF $ 50,000 Drawdown of HURF Reserves (max 6 years) $ 25,000 HURF TOTAL $ 250,000 TOTAL REDUCTIONS: $1,000,000 1846566.3 4 SECTION 10. The Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to take all steps necessary to carry out the purpose and intent of this Resolution. PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, Arizona, January 17, 2013. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Linda M. Kavanagh, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Kenneth W. Buchanan, Town Manager Andrew J. McGuire, Town Attorney 1867953.3 EXHIBIT A TO RESOLUTION NO. 2013-02 [Reduction in Force Plan] See following page. 1867953.3 Reduction in Force 2012-13 Elimination of Five (5) positions: 1. Court Clerk – Full-time 2. Financial Services Tech – Part-time 3. Groundskeeper – Full-time 4. Street Maintenance Technician, Sweeper – Full-time 5. Street Maintenance Technician – Full-time – currently vacant Reclassification of one (1) position: 1. Human Resources Administrator from full-time status (40 hrs/wk) to part-time status (30 hrs/wk) Criteria for layoffs: 1. Workload 2. Credentials/Knowledge 3. Performance 4. Salary 5. Seniority (tiebreaker only) Severance Package: The employees that are currently filling the four positions being eliminated will receive a severance package consisting of one week of their regular pay for each year of service. In addition, they will receive one month of COBRA paid by the Town of Fountain Hills. Process: The Town Manager, Department Director and Human Resources Administrator will meet with the four employees on a designated date to notify the affected employees and explain the severance package. COBRA forms will be distributed to each individual at that time. TOWN OF FOUNTAIN HILLS OFFICE OF TOWN MANAGER INTER OFFICE MEMO TO: Mayor & Town Council DATE: January 8th 2013 FR: Ken Buchanan, Town Manager RE: Restorative Programs: Pavement Management The Town of Fountain Hills, from fiscal years 2000 to 2011, expended approximately $9,274,736 on a Pavement Management Program. Through the austere years due to the effects of the “Great Recession,” the Town continued to appropriate funding toward preservation of the pavement to the greatest extent possible. The ongoing use of maintenance type strategies such as crack sealing, surface treatment, slurry and micro surfacing will help to extend the life of those streets. This type of program assists in reducing the need for major rehabilitation and reconstruction until well into the future. As previously mentioned, the Town of Fountain Hills pavement management practices have consisted of crack sealing, surface seals and slurry seals by designated maintenance zones once every seven years and funded through a combination of Highway User Revenue Funds, General Funds and Capital Improvement Program Funds. The current HURF budget constraints allow only $100,000 annually for lane striping, curb, sidewalk and asphalt repairs supplemented with $100,000 from the Capital Projects Fund. The January 2009 Pavement Management Report completed by Stantec Engin eering suggested the need for a minimum $1,200,000 annually for pavement management projects. The report further estimates that $2.8 million annually is required for an annual asphalt replacement mill & overlay process to at least 20% of each Pavement Zone as well as continued slurry seal or surface seal treatments to the remaining streets. This is a long term pavement management program that will target one of seven pavement management zones each year and will replace the entire public street network over a 35 year period. The $1 million program proposed in is perpetual in nature but will not address reconstruction of the “poorly rated roads” such as Saguaro Blvd. The lifespan of some existing streets will need to be stretched to 50+ years in some areas under such a program. The 2009 Stantec Engineering Report alluded to an overall Surface Distress Index(SDI) pavement quality index was 77.9. The Riding Comfort Index (RCI) is 69.2. The Structural Adequacy Index (SAI) as “strong”. The Pavement Quality Index (PQI) is the “overall” assessment rating of “67.1” out of a 100 rating scale that placed the pavement in the “good” range. The Report did reflect a concern that due to the age of the pavement, degredation of the pavement could accelerate without a proper and timely pavement maintenance program. As further indicated and recommended in the report, “in order to protect the capital investment the Town of Fountain Hills has already made in the street network, it is imperative to continue a proactive maintenance approach.” The Town of Fountain Hills is capable of budgeting at least $1 million on an annual basis should the Town Council accept Staff’s recommendations. The program provides applications of the various pavement maintenance applications such slurry seal to the residential and micro-surfacing to the Arterial Streets over a eight (8) year period (2013 to 2021). Approach  Pavement Maintenance Program o Seven Zones;  Eight (8)Year Program(Zone #1 requires a two-year program)  Crack Seal  Surface Seal  Slurry Seal  Cape Seal  Mill & Overlay Asphalt Replacement Patch  Subgrade and Asphalt Failure Patch Repair  Requires cut out of asphalt and replace  Slurry Seal over Street/Asphalt Patch o 2012 to 2020  Zone #6 2012/13 (April/June of 2013)  Slurry Seal 383,811 sq.yds…$867,000  Zone #7 2013/14 (July/September 2013)  Micro-Surface Palisades Blvd and Fountain Hills Blvd; portions of Shea Blvd & Eagle Mountain 665,910 sq.yds….$2,000,000  Zone #1 2014/15 (July/Sept 2014)  1st phase Slurry Seal; Asphalt Patch 712, 026 sq.yds….$1,000,000  Zone #1 2015/16 (July/September 2015)  2nd Phase Slurry Seal …..$1,000,000  Zone #2 2016/17 (July/September 2016)  Slurry Seal 618,355 sq.yds; Asphalt Patch 10,920 sq.yds…$1,000,000  Zone #3 2017/18 (July/September 2017)  Complete Zone #2 – Start Zone #3; Slurry Seal 289,044 sq.yds; 4,770 sq.yds Asphalt Patch….$1,000,000  Zone #4 2018/19 (July/September 2018)  Complete Zone #3 – Start Zone #4; Slurry Seal 483,429 sq.yds; 613 sq.yds. Asphalt Pavement Patch; TRMSS Saguaro Blvd…$1,000,000  Zone #5 2020/21 (July/September 2020)  Complete Zone #4 – Complete Zone #5; Slurry Seal 307,301 sq.yds; 339sq.yds. Asphalt Patch…..$1,000,000 Funding  Pavement Management Funding o 2012/13 Budget Adjustment…………………………………………………………..$867,000  Contingency Fund Transfer to HURF  Reduce the amount of Contingency to only $50k from $300k  ED Budget Savings  Unfilled ED Administrator Position  IT Online Storage Project  Defer Project  HURF Fund  Fund Balance  Household Hazardous Waste Event  Defer Project  CIP – Saguaro/Palisade Signal Replacement  Defer Project to 2014 contingent upon Saguaro Bond Passage  CIP Intelligent Transportation System Project  Cancel Project  CIP Contingency o 2013 to 2021…………………………………………………………………….$1,000,000 per year  Dedicated Revenue Source….Vehicle License Tax  $750,000 annually  Adjust Budgets in Administration  Personnel Reduction o Court Clerk Position o Finance Position(PT)(retirement) o HR Administrator from FT to PT  Appropriate Tourism Funding from Downtown Fund  Reduce Economic Development GF Subsidy  Reduce Annual Contingency Fund  Adjust Budgets in Community Services  Personnel o One (1) Parks Position  Operational Program Reductions  Adjust Budget in Development Services (HURF)  Sweeping Outsourced w/ Contract o One (1) Position  Current Vacant Street Position  Operational Program Reductions o Total Eight Year Project $9,700,000  Pavement Management Program Proposal from fiscal year 2014/15 thru 2020/21 is contingent upon successful $8,200,000 Saguaro Bond Election in November 2013. It is the ultimate goal of the Pavement Management Program to provide the citizens of Fountain Hills with a safe, efficient and well maintained transportation network for all users and protect the value and condition of the Town’s most valuable infrastructure for many years to come. By initiating the Pavement Management Program in its proposed form will begin to address the degredation of the asphalt to prolong its life. An asphalt replacement program and its associated funding will need to be considered in the future in keeping with the Stantec Engineering Report findings and recommendations. As k s  th a t  Pa v e m e n t  Ma n a g e m e n t  be  gi v e n  th e  sa m e  Pr i o r i t y  le v e l  as Public  Sa f e t y Fu n d e d  wi t h i n  ex i s t i n g  fu n d s . Re q u e s t s  fu n d i n g  au t h o r i z a t i o n  ov e r  th e  ne x t  ei g h t  (8 )  ye a r s  20 1 2 ‐2020  to t a l i n g  $9 , 7 0 0 , 0 0 0 . As k s  th a t  th e  Ve h i c l e  Li c e n s e  Ta x  (V L T )  be c o m e  a Sp e c i a l  Re v e n u e  for  Pa v e m e n t  Ma n a g e m e n t  wh i c h  is  $7 5 0 , 0 0 0  an n u a l l y . Re q u i r e s  re d u c t i o n  in  op e r a t i o n a l  bu d g e t s  fo r  Ad m i n i s t r a t i o n ,  Co m m u n i t y   Se r v i c e s  an d  De v e l o p m e n t  Se r v i c e s Re q u i r e s  th e  Re c l a s s i f i c a t i o n  of  on e  (1 )  po s i t i o n  fr o m  fu l l ‐ti m e  to  part‐time  an d  Re d u c t i o n  in  Fo r c e  of  fi v e  (5 )  po s i t i o n s  st a r t i n g  in  Ju l y  20 1 3 / 1 4  fiscal year  Ad m i n i s t r a t i o n  (2 ) ;  Co m m u n i t y  Se r v i c e s ( 1 ) ;  an d  tw o ( 2 )  in  De v e l o p m e n t   Se r v i c e s  (1 ) ( H U R F  ‐ Sw e e p i n g  Ou t s o u r c e d )  an d  (1 )  va c a n t  HU R F  po s i t i o n . Re q u i r e s  Re d u c t i o n  of  So m e  Re c r e a t i o n  fu n d i n g  in  Co m m u n i t y  Se r v i c e s . Re q u i r e s  th e  Tr a n s f e r  of  th e  Ec o n o m i c  De v e l o p m e n t  To u r i s m  In i t i a t i v e  funding  to  th e  Do w n t o w n  Ex c i s e  Ta x . As k s  th e  Co n t i n g e n c y  Fu n d  Re d u c e d  fr o m  $3 0 0 , 0 0 0  an n u a l l y  to  a funding level  of  $5 0 , 0 0 0 . Th e  Pa v e m e n t  Ma n a g e m e n t  Pr o g r a m  is  co n t i n g e n t  up o n  th e  pa s s a g e  of an  $8 . 2  mi l l i o n  Ro a d  Bo n d  fo r  th e  re c o n s t r u c t i o n  of  Sa g u a r o  Bo u l e v a r d . Cu r r e n t  Si t u a t i o n Fi s c a l Y e a r Ma i n t e n a n c e Zo n e s To t a l Pa v e m e n t Ma i n t e n a n c e GF / C I P Co n t r i b u t i o n 20 0 0 7 $ 1 , 5 5 7 , 5 4 3 $ 1 , 2 6 9 , 1 0 0 20 0 1 1 $ 1 , 2 8 1 , 5 2 8 $ 7 7 1 , 7 0 0 20 0 2 2 $ 9 6 8 , 7 4 5 $ 5 8 8 , 1 0 0 20 0 3 3 $ 3 0 6 , 3 5 6 $ - 20 0 4 4 $ 5 4 0 , 4 2 8 $ - 20 0 5 5 $ 5 9 5 , 2 8 9 $ - 20 0 6 6 $ 5 4 8 , 0 7 4 $ 5 0 0 , 0 0 0 20 0 7 1 $ 1 , 1 7 1 , 7 2 8 $ - 20 0 8 2 $ 7 2 1 , 1 8 3 $ 7 2 1 , 1 8 3 20 0 9 3 $ 6 3 7 , 9 0 5 $ 6 3 7 , 9 0 5 20 1 0 4 $ 4 2 0 , 8 8 3 $ 4 2 0 , 8 8 3 20 1 1 5 $ 3 2 5 , 0 7 4 $ 3 2 5 , 0 7 4 20 1 2 n/ a $ 2 0 0 , 0 0 0 $ 1 0 0 , 0 0 0 TO T A L $ 9 , 2 7 4 , 7 3 6 The Pavement Maintenance Zone costs are above and beyond daily street department operational costs. HU R F / S T R E E T  PR O G R A M PR O G R A M  NA M E FY  20 1 2 / 1 3  BU D G E T Ad m i n i s t r a t i o n $1 9 0 , 9 9 1 Ad o p t  a St r e e t $3 , 1 9 3 Le g a l  Se r v i c e s $2 1 , 6 0 0 Op e n  Sp a c e $3 0 2 , 6 9 8 St r e e t  Si g n s $8 6 , 4 7 2 Pa v e m e n t  Ma n a g e m e n t $3 3 9 , 2 6 6 St r e e t  Sw e e p i n g $1 2 6 , 8 0 5 Tr a f f i c  Si g n a l s $1 7 0 , 3 3 6 Ve h i c l e  Ma i n t e n a n c e $8 0 , 5 1 9 TO T A L $1 , 3 2 1 , 8 8 0 HU R F  Bu d g e t  ‐ $1 , 3 2 1 , 8 8 0 HU R F  –l e s s  re v e n u e  du e  to  20 1 0  Ce n s u s ;  Re d u c e d  fu n d i n g  by Legislature Ad m i n i s t r a t i o n  –c u r r e n t l y  st a f f e d  wi t h  fi v e  (5 )  em p l o y e e s  w/one (1) vacant  po s i t i o n Me d i a n s  –s i x t y ‐ei g h t  (6 8 )  ac r e s  of  me d i a n s ;  co n t r a c t  with Artistic  La n d s c a p i n g Pa v e m e n t  Ma n a g e m e n t  ‐ 3. 5  mi l l i o n  sq u a r e  ya r d s  of  asphalt; 390lane miles  of  ro a d ;  66 mi l e s  of  si d e w a l k ;  36 2 mi l e s  of  cu r b 14 mi l e s  of  st o r m  dr a i n s  an d  40 7 ca t c h  ba s i n s St r e e t  Sw e e p i n g  Op e r a t i o n s  – r e c o m m e n d  ou t s o u r c i n g  in 2013/14 fiscal  ye a r .   Tr a f f i c  Si g n a l  Op e r a t i o n s  ‐ 13 st r e e t  si g n a l s  in c l u d e  op e r a t i o n s  &  ma i n t e n a n c e . Ve h i c l e  Ma i n t e n a n c e  –3 9 ve h i c l e s / e q u i p m e n t  to  ma i n t a i n Hi s t o r i c a l p a v e m e n t m a n a g e m e n t p r a c t i c e s ha v e c o n s i s t e d o f c r a c k s e a l i n g , su r f a c e s e a l s a n d s l u r r y s e a l s b y m a i n te n a n c e z o n e o n c e e v e r y s e v e n y e a r s a n d fu n d e d t h r o u g h a c o m b i n a t i o n o f H i g h w a y U s e r R e v e n u e F u n d s , G e n e r a l F u n d s an d C a p i t a l I m p r o v e m e n t P r o g r a m F u n d s . Cu r r e n t H U R F b u d g e t c o n s t r a i n t s a l l o w o n l y $ 1 0 0 , 0 0 0 an n u a l l y f o r l a n e s t r i p i n g , c u r b , s i d e w a l k a n d as p h a l t r e p a i r s s u p p l e m e n t e d w i t h $ 1 0 0 , 0 0 0 f r o m th e C a p i t a l P r o j e c t s Fu n d . T h e J a n u a r y 2 0 0 9 Pa v e m e n t M a n a g e m e n t R e p o r t c o m p l e t e d b y S t a n t ec E n g i n e e r i n g s u g g e s t e d t h e n e e d f o r a t l e a s t $1 m i l l i o n a n n u a l l y f o r p a v e m e n t m a n a g e m e n t p r o j e c t s . St a f f e s t i m a t e s t h a t $ 2 . 8 m i l l i o n a n n u a l l y w i l l b e re q u i r e d t o p r o v i d e a n a n n u a l a s p h a l t r e p l a c e m e n t m i l l & o v e r l a y p r o c e s s t o 2 0 % o f e a c h P a v e m e n t Z o n e a s w e l l a s c o n t i n u e d s l u r r y s e a l o r s u r f a c e s e a l tr e a t m e n t s t o t h e r e m a i n i n g s t r e e t s . T h i s i s a l o n g t e r m p a v e m e n t m a n a g e m ent program that will target on e o f s e v e n p a v e m e n t m a n a g e m e n t z o n e s e a c h y e a r an d w i l l r e p l a c e t h e e n t i r e p u b l i c s t r e e t n e t w o r k ov e r a 3 5 y e a r p e r i o d . T h e $ 1 m il l i o n p r o g r a m p r o p o s e d i s p e r p e t u a l in n a t u r e b u t w i l l n o t a d d r e s s re c o n s t r u c t i o n o f t h e “ p o o r l y r a t e d r o a d s ” s u c h a s S ag u a r o B l v d . T h e l i f e s p a n o f s o m e e x i s t i n g s t r e e t s wi l l n e e d t o b e s t r e t c h e d t o 5 0 + y e a r s i n s o m e a r e a s u n d e r s u c h a p r o g r a m . T h e T o w n o f F H i s u n a b l e to a d e q u a t e l y f u n d t h i s p r o g r a m a t t h i s t i m e . We c a n b u d g e t $ 1 m i l l i o n o n a n a n n u a l b a s i s t o a p p l y v a r i o u s p a v e m e n t m a i n t e n a n c e a p p l i c a t i o n s s u c h as a m i c r o - s u r f a c i n g s e a l t o t h e A r t e r i a l S t r e e t s an d a s l u r r y s e a l s t o r e s i d e n t i a l s t r e e t s o v e r a e i g h t ( 8 ) ye a r p e r i o d . W h i l e t h i s w i l l p r o v i d e b e n e f i t t o p r o l o n g i ng t h e l i f e s p a n o f t h e s t r e e t s i t i s n o t a l o n g - t e r m , su s t a i n a b l e p r o g r a m a s o f y e t . E v e n t u a l l y , a l l as p h a l t h a s a l i f e s p a n a n d w i l l n e e d t o b e r e m o v e d a n d re p l a c e d . Th e 2 0 0 9 S t a n t e c E n g i n e e r i n g R e p o r t a l l u d e d t o a n o v e r a l l S u r f a c e D i s t r e s s I n d e x ( S D I ) pa v e m e n t q u a l i t y i n d e x w a s 77 . 9 . T h e R i d i n g C o m f o r t I n d e x ( R C I ) i s 69 . 2 . Th e S t r u c t u r a l A d e q u a c y I n d e x ( S A I ) a s “ s t r o n g ” . T h e P a v e m e n t Q u a l i t y I n d e x ( P Q I ) i s t h e “o v e r a l l ” a s s e s s m e n t r a t i n g o f “6 7 . 1 ” o u t o f a 1 0 0 r a t i n g s c a l e t h a t p l a c e d t h e p a v e m e n t i n t h e “ g o o d ” to “ e x c e l l e n t r a n g e . T h e R e p o r t d i d r e f l e c t a c o n c e r n t h a t d u e t o t h e a g e o f t h e p a v e m e n t de g r e d a t i o n o f t h e p a v e m e n t c o u l d a c c e l e r a t e w i th o u t a p r o p e r a n d t i m e l y p a v e m e n t m a i n t e n a n c e pr o g r a m . A s f u r t h e r i n d i c a t e d a n d r e c o m m e n d e d i n t h e r e p o r t , “ i n o r d e r t o p r o t e c t t h e c a p i t a l in v e s t m e n t t h e T o w n o f F o u n t a i n H i l l s h a s a l r e a d y m a d e i n t h e s t r e e t n e t w o r k , i t i s i m p e r a t i v e t o co n t i n u e a p r o a c t i v e m a i n t e n a n c e a p p r o a c h . ” Th e T o w n o f F o u n t a i n H i l l s , f r o m f i s c a l y e a r s 2 0 0 0 t o 2 0 1 1 , e x p e n d e d a p p r o x i m a t e l y $9 , 0 7 4 , 7 3 6 on P a v e m e n t M a i n t e n a n c e . T h r o u g h t h e a u s t er e y e a r s d u e t o t h e e f f e c t s o f t h e “ G r e a t Re c e s s i o n , ” t h e T o w n c o n t i n u e d t o a p p r o p r i a t e f un d i n g t o w a r d p r e s e r v a t i o n o f t h e p a v e m e n t t o t h e gr e a t e s t e x t e n t p o s s i b l e . Th e o n g o i n g u s e o f m a i n t e n a n c e t y p e s t r a t e g i e s s u c h a s c r a c k s e a l i n g , s u r f a c e t r e a t m e n t , s l u r r y a n d mi c r o s u r f a c i n g w i l l h e l p t o e x t e n d t h e l i f e o f t h o s e s t r e e t s . T h i s m a y r e d u c e t h e n e e d f o r m a j o r re h a b i l i t a t i o n a n d r e c o n s t r u c t i o n u n t i l w e l l i n t o t h e f u t u r e . It i s t h e u l t i m a t e g o a l o f t h e P a v e m e n t M a n a g e m e n t Pr o g r a m t o p r o v i d e t h e c i t i z e n s o f F o u n t a i n H i l l s wi t h a s a f e a n d e f f i c i e n t t r a n s p o r t a t i o n n e t w o r k f or a l l u s e r s a n d p r o t e c t t h e v a l u e a n d c o n d i t i o n o f t h e To w n ’ s m o s t v a l u a b l e i n f r a s t r u c tu r e s f o r m a n y y e a r s t o c o m e . Cr a c k S e a l i n g P r o c e s s Ti r e R u b b e r M o d i f i e d Sl u r r y S e a l i n g P r o c e s s (T R M S S ) Ti r e R u b b e r S l u r r y S eal coating protects as p h a l t f r o m u l t r a v i o l e t r a y s a n d w a t e r , w h i c h he l p s t o s l o w t h e p r o c e s s o f o x i d a t i o n a n d ra v e l i n g . T h e g o a l o f s e a l c o a t i s t o c r e a t e a wa t e r p r o o f , p r o t e c t i v e c o a t i n g t h a t c a n in c r e a s e t h e l i f e o f y o u r p a v e m e n t a n d im p r o v e a p p e a r a n c e . O n c e t h e s e a l c o a t pr o c e s s i s c o m p l e t e d , s t r i p i n g i s d o n e t o g i v e th e p a v e m e n t a c l e a n a n d e n h a n c e d ap p e a r a n c e . Sl u r r y S e a l i n g P r o c e s s (T y p e I I ) Sl u r r y S e a l i s o n e o f t h e m o s t ad v a n c e d s u r f a c e t r e a t m e n t applications available fo r a s p h a l t p a v e m e n t p r e s e r v a t i o n . I t ’ s c o m p r i s e d o f a s p e c i a l d e n s e g r a d e d h i g h q u a l i t y a g g r e g a t e , ad v a n c e d p o l y m e r - m o d i f i e d e m u l s i o n a n d o t h e r mo d e r n a d d i t i v e s . S l u r r y S e a l i s f o r m u l a t e d w i t h se l e c t e d m a t e r i a l s , s c i e n t i f i c m i x d e s i g n s , a d v a n c e d te c h n i c a l s p e c i f i c a t i o n s , c o m p u t e r i z e d e q u i p m e n t an d p l a c e d b y e x p e r i e n c e d crews. It’s designed to be a c o s t - e f f e c t i v e w a y t o p r o t e c t y o u r a s p h a l t in v e s t m e n t . Mi c r o  Su r f a c i n g  is  a polymer‐modified paving  sy s t e m  in  wh i c h  a mixture of high quality  ag g r e g a t e ,  ad v a n c e d  polymer asphalt emulsion,  wa t e r ,  fi l l e r  an d  modern additives are combined  an d  ap p l i e d  wi t h  a specialized mixing and paving  ma c h i n e .  By  de s i g n  it chemically changes from a  se m i ‐li q u i d  mi x t u r e  to a dense cold‐mix material  wi t h i n  on e  ho u r  af t e r  application. This cold paving  sy s t e m  ca n  re m e d y  a broad range of problems on  to d a y ’ s  st r e e t s  an d  highways. Mi c r o - S u r f a c e S e a l i n g Pr o c e s s Ca p e S e a l i n g P r o c e s s Co m b i n a t i o n o f S l u r r y & C h i p S e a l P r o c e s s A C a p e S e a l i s a t w o s t e p p r o c e s s t h a t c o m b i n e s t w o s u r f a c e t r e a t m e n t s . A f t e r C r a c k Se a l i n g a c h i p s e a l i s c o v e r e d w i t h a s i n g l e p a s s m i c r o - s u r f a c i n g . T h e r e s u l t a n t s u r f a c e ex h i b i t s t h e b e s t c h a r a c t e r i s t i c s o f b o t h a p p l i c a t i o n s a n d m i n i m i z e s t h e l e s s f a v o r a b l e ch a r a c t e r i s t i c s o f e a c h . I n a c h i p s e a l , a s h e e t o f l i q u i d p o l y m e r a s p h a l t e m u l s i o n i s sp r a y e d ( u s u a l l y m o r e t h a n 1 / 3 g a l . p e r s q u a r e y a r d ) a n d i m m e d i a t e l y c o v e r e d w i t h a si n g l e s i z e d c h i p a g g r e g a t e ( u s u a l l y 1 / 4 " t o 1 / 3 " s i z e ) a n d t h e n r o l l e d . C h i p s e a l s a r e ef f e c t i v e a t p r e v e n t i n g s m a l l e r c r a c k s f r o m r e f l e c t i n g u p t h r o u g h t h e s u r f a c e a n d t h e y te n d t o " h e a l - o v e r " i n t h e w a r m e r m o n t h s i f m i n o r c r a c k i n g a p p e a r s i n t h e c o l d e s t mo n t h s . C h i p s e a l s c a n b e d u s t y a n d h a v e l o o s e s t o n e s . T h a t ’ s w h e r e t h e m i c r o - su r f a c i n g p l a y s i t ’ s p a r t . T h e l a y e r o f m i c r o - s u r f a c i n g l o c k s - i n t h e c h i p s o f t h e c h i p s e a l an d p r o v i d e s a s m o o t h , h a r d , d e n s e , b l a c k s u r f a c e . T h i s i s a h e a v y - d u t y “ s a n d w i c h ” th a t i s a b o u t a h a l f i n c h t h i c k a n d w e a r s l i k e i r o n . I f t h e s t r u c t u r e b e l o w i s s t r o n g en o u g h t o c a r r y t h e t r a f f i c l o a d s a C a p e S e a l c a n o u t p e r f o r m a t h i n h o t m i x o v e r l a y . Fo u n t a i n H i l l s R o a d w a y S t a t i s t i c s • 17 8 M i l e s ( 3 9 0 l a n e m i l e s ) • 3. 5 m i l . s q . y d s . o f p a v e m e n t s u r f a c e • 7 P a v e m e n t M a i n t e n a n c e Z o n e s St a f f h a s c o n d u c t e d a n a s s e s s m e n t o f P a v e m e n t M a n a g e m e n t Z o n e s 1 - 7 an d i d e n t i f i e d v a r i o u s a r e a s w h e r e ce r t a i n p o r t i o n s o f t h e a s p h a l t and su b g r a d e i s f a i l i n g . T h e s e a r e a s a r e b e y on d p a v e m e n t m a i n t e n a n c e op e r a t i o n s an d n e e d s t o b e r e m o v e d an d r e p l a c e d be f o r e a n y s u r f a c e tr e a t m e n t s s u c h a s a S l u r r y S e a l c a n b e ef f e c t i v e l y a p p l i e d . T h e c o s t o f t h e as p h a l t r e p l a c e m e n t s a r e e s t i m a t e d a t $ 7 8 2 , 0 0 0 . Zo n e  1 $3 1 8 , 0 0 0   Zo n e  2 $2 1 8 , 0 0 0   Zo n e  3 $9 5 , 0 0 0   Zo n e  4 $1 2 , 0 0 0   Zo n e  5 $7 , 0 0 0   Zo n e  6 $2 2 , 0 0 0   Zo n e  7* $1 1 0 , 0 0 0   To t a l  = $7 8 2 , 0 0 0   * E x c l u d e s S a g u a r o B l v d . a n d p o r t i o n s o f F o u n t a i n H i l l s B l v d . , P a l i s a d e s Bl v d . a n d S h e a B l v d . As p h a l t R e p l a c e m e n t C o s t s Ei g h t  Ye a r  Zo n e  Ro t a t i o n  Ap p r o a c h 20 1 2 / 1 3 F i s c a l  Year No  Time Like the Present to  be g i n  where we left off 1 ½  ye a r s  ago.April –June 2013 Zone #6(northwest) ‐383,811 sq. yds. of Crack Seal & Slurry Seal and Asphalt Replacement $867,000 20 1 3 / 1 4  Fi s c a l  Year Ju l y  ‐ September 2013  Zo n e  #7Arterial Streets‐ co m b i n a t i o n  of Crack Seal,  TR M S S ,  Slurry Seal, Cape Seal  &  Mi c r o ‐Surface 665,910 sq. yds. Pa l i s a d e s  Boulevard, Fountain  Hi l l s  Boulevard, Shea Boulevard  an d  Eagle Mountain  Re p r o g r a m m e d  $1,000,000 CIP  Fu n d s  + $1,000,000 VLT/HURF =$2,000,000 20 1 4 / 1 5  Fi s c a l  Ye a r Zo n e  #1   1st Ph a s e Cr a c k  Se a l  & Slurry Seal, 712,026 sq.  yd s . an d  Asphalt Failure Patch  Re p l a c e m e n t $1,000,000 20 1 5 / 1 6  Fiscal Year Co m p l e t e  Zone #1 Crack Seal & Slurry Seal,     712,026 sq. yds.  $1,000,000 20 1 6 / 1 7  Fi s c a l  Year Zo n e  #2 ‐Crack Seal, Slurry  Se a l ,  618,355 sq. yds.  10,920  sq .  yd s .  Asphalt Failure  Re p l a c e m e n t $1,000,000 20 1 7 / 1 8  Fi s c a l  Year Fi n i s h  Zone #2; Start Zone #3‐ Cr a c k  Seal, Slurry Seal,  28 9 , 0 4 4  sq. yds.  4,770 Sq. Yd.  As p h a l t  Failure Replacement TR M S S  New Sections of Shea  Bo u l e v a r d $1,000,000 20 1 8 / 1 9  Fi s c a l  Year Fi n i s h  Zo n e  #3 ;  Start Zone #4‐Crack  Se a l ,  Sl u r r y  Se a l ,  483,429 sq. yds. 613  Sq u a r e  ya r d s  Pa v e m e n t  Failure Asphalt  Re p l a c e m e n t   TR M S S  Sa g u a r o  Boulevard $1,000,000 20 1 9 / 2 0  Fi s c a l  Year Zo n e  #4  ‐ Cr a c k  Seal, Slurry Seal – 48 3 , 4 2 9  sq .  yds.$1,000,000 20 2 0 / 2 1  Fi s c a l  Year Fi n i s h  Zo n e  #4; Start Zone #5 ‐Crack  Se a l ,  Sl u r r y  Seal ‐307,301 sq. yds.  33 9  Sq u a r e  yards Asphalt Failure  Re p l a c e m e n t $1,000,000 Fu n d i n g  Ap p r o a c h / R e c o m m e n d a t i o n s • 20 1 2 / 1 3  Fi s c a l  Ye a r  (T h i s  Ye a r  Ap r i l  20 1 3 ) • Cu r r e n t  ye a r  fu n d i n g  to  be  pr o v i d e d  by : » Co n t i n g e n c y  Tr a n s f e r  fr o m  GF  to  HU R F $300,000 » Ec o n o m i c  De v e l o p m e n t  GF  Bu d g e t  Sa v i n g s $   80,000 » In f o r m a t i o n  Te c h n o l o g y  On l i n e  St o r a g e  Pr o j e c t  GF$     8,000 » Hi g h w a y  Us e r  Re v e n u e  Fu n d $ 100,000 » Ho u s e h o l d  Ha z a r d o u s  Wa s t e  Ev e n t  GF $   45,000 » CI P  pr o j e c t  – S a g u a r o / P a l i s a d e s  si g n a l  De f e r r a l  2014/15$256,000  » CI P  In t e l l i g e n t  Tr a n s p o r t a t i o n  Sy s t e m  Pr o j e c t  El i m i n a t i o n $    53,000 » CI P  Co n t i n g e n c y $   25,000 $867,000 20 1 3 / 1 4  Fi s c a l  Ye a r Th e  Pa v e m e n t  Ma n a g e m e n t  Pr o g r a m  Re c o m m e n d e d  is Funded with  ex i s t i n g  fu n d s . Re q u i r e s  th e  Ve h i c l e  Li c e n s e  Ta x  (V L T )  to  be c o m e  a Sp e c i a l  Revenue for  Pa v e m e n t  Ma n a g e m e n t . Re q u i r e s  th e  Re d u c t i o n  in  Fo r c e  of  Pe r s o n n e l  of  5 po s i t i o n s  starting in  20 1 3 / 1 4  fi s c a l  ye a r  Ad m i n i s t r a t i o n  (3 )  1 re t i r e m e n t ;  1 elimination; move  1 po s i t i o n  to  pa r t ‐ti m e ;  Co m m u n i t y  Se r v i c e s ( 1 ) ;  & De v e l o p m e n t  Services  (2 )  va c a n t  po s i t i o n  an d  sw e e p i n g  ou t s o u r c e d . Re q u i r e s  Ge n e r a l  Fu n d  Op e r a t i o n s  Bu d g e t  Re d u c t i o n s  of $750,000 (VLT) Re s u l t s  in  a Pl a n n e d  Pa v e m e n t  Ma n a g e m e n t  Pr o g r a m  expenditure in  ne x t  ei g h t  (8 )  fi s c a l  ye a r s  20 1 3 ‐20 2 1  to t a l i n g  $9 , 7 0 0 , 0 0 0 . Th e  Pa v e m e n t  Ma n a g e m e n t  Pr o g r a m  fi s c a l  ye a r s  20 1 4 / 1 5  thru 2020/21  is  co n t i n g e n t  up o n  th e  su c c e s s f u l  pa s s a g e  of  an  $8 . 2  million Road Bond  fo r  th e  re c o n s t r u c t i o n  of  Sa g u a r o  Bo u l e v a r d . 20 1 3 / 1 4  Fi s c a l  Ye a r  Fu n d i n g De d i c a t e  Ve h i c l e  Li c e n s e  Ta x  fo r  pa v e m e n t  ma n a g e m e n t $ 7 5 0 , 0 0 0 Re q u i r e s  re d u c t i o n s  to  Ge n e r a l  Fu n d : Ad m i n i s t r a t i o n ( T o w n  Mg r  & Fi n a n c e ) / C o u r t $585,000 Co m m u n i t y  Se r v i c e s  De p a r t m e n t   $  60,000 De v e l o p m e n t  Se r v i c e s    bu d g e t  cu t s   $105,000 TO T A L  TR A N S F E R  TO  HU R F  PA V E M E N T  MA N A G E M E N T    $750,000 • Ef f e c t  of  pr o p o s e d  re d u c t i o n s  – C o m m u n i t y  Se r v i c e s  Department: Re d u c e  On e  St a f f  Po s i t i o n  in  Pa r k s $43,300 Re d u c e  Op e r a t i o n s / P r o g r a m  Bu d g e t s  fo r : Ba l l e t  Ar i z o n a $  7,000 Ho m e c o m i n g  Pa r a d e $  3,600 Ho m e c o m i n g  Ta i l g a t e  Pa r t y $  1,500 So c k  Ho p $  2,150 Ne w  Te e n  Pr o g r a m s $  2,450 TO T A L  CO M M U N I T Y  SE R V I C E S  RE D U C T I O N S $ 6 0 , 0 0 0 Ef f e c t  of  pr o p o s e d  re d u c t i o n s  – A d m i n i s t r a t i o n  and Court  De p a r t m e n t s : Re d u c e  on e  PT  Po s i t i o n  in  Fi n a n c e $  17,000 Re d u c e  on e  FT  po s i t i o n  Co u r t $  50,000 Re d u c e  on e  FT  po s i t i o n  to  PT  in  Ad m i n i s t r a t i o n $   40,000 Re d u c t i o n  to  ED  GF  bu d g e t $  90,000 Re d u c e  GF  Co n t i n g e n c y  to  pr e v i o u s  ye a r s $285,000 Tr a n s f e r  To u r i s m  ex p e n d i t u r e  to  Do w n t o w n  Fu n d $ 1 0 3 , 0 0 0 TO T A L  AD M I N I S T R A T I O N  RE D U C T I O N S $585,000 Ef f e c t  of  pr o p o s e d  re d u c t i o n s  –D e v e l o p m e n t  Services  De p a r t m e n t : El i m i n a t e  ou t s i d e  co n t r a c t  fo r  in s p e c t i o n s $30,000 El i m i n a t e  ex p e n d i t u r e s  fo r  co d e  ab a t e m e n t $   5,000 El i m i n a t e  ho u s e h o l d  ha z a r d o u s  wa s t e  ev e n t $ 4 5 , 0 0 0 El i m i n a t e  pu r c h a s e  of  GI S  eq u i p m e n t $25,000 TO T A L  DE V E L O P M E N T  SE R V I C E S  RE D U C T I O N S $ 1 0 5 , 0 0 0 • Ef f e c t  of  pr o p o s e d  re d u c t i o n s  –H U R F  De p a r t m e n t : Ou t s o u r c e  st r e e t  sw e e p i n g  pr o g r a m    (1  FT E ) $  50,000 El i m i n a t e  va c a n t  st r e e t  ma i n t e n a n c e  po s i t i o n $   50,000 Re d u c e  HU R F  op e r a t i o n s  bu d g e t  (p r o g r a m s ) $   75,000 Cu r r e n t  Pa v e m e n t  Mg m t .  Fu n d i n g  in  HU R F $  50,000 Dr a w d o w n  of  HU R F  Re s e r v e s  (m a x  6 ye a r s ) $  25,000 TO T A L  HU R F  RE D U C T I O N S $250,000 AD D De d i c a t e d  VL T  fr o m  Ge n e r a l  Fu n d  to  PM P  Pr o g r a m  $750,000 TO T A L  AN N U A L  FO R  PA V E M E N T  MA N A G E M E N T                      $1,000,000 • St a f f  Re c o m m e n d a t i o n : – Au t h o r i z e  th e  tr a n s f e r  of  fu n d s  in  th e  cu r r e n t  20 1 2 / 1 3  Budget and CIP  to  fu n d  th e  $8 6 7 , 0 0 0  fo r  Pa v e m e n t  Ma i n t e n a n c e . – Au t h o r i z e  St a f f  to  Pr o c e e d  in  th e  20 1 3 / 1 4  Bu d g e t  to begin funding the  Pa v e m e n t  Ma n a g e m e n t  Pr o g r a m  wi t h  th e  de d i c a t e d  Revenue Source of  Ve h i c l e  Li c e n s e  Ta x  (V L T ) . – Au t h o r i z e  St a f f  to  ta k e  th e  ne c e s s a r y  st e p s  to   el i m i n a t e / r e d u c e / t r a n s f e r  fu n d s  in  Ad m i n i s t r a t i o n ,  Community  Se r v i c e s  an d  De v e l o p m e n t  Se r v i c e s  (H U R F )  be g i n n i n g  in the 2013/14  fi s c a l  ye a r  (J u l y )  to  ad e q u a t e l y  fu n d  a Pa v e m e n t  Management Program  wi t h  at  le a s t  $1 , 0 0 0 , 0 0 0  an n u a l  ap p r o p r i a t i o n .   Qu e s t i o n s ? Page 1 of 2 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date: 1/17/2013 Meeting Type: Regular Session Agenda Type: Regular Submitting Department: Administration Staff Contact Information: Ken Buchanan, Town Manager, 480-816-5130, kbuchanan@fh.az.gov Strategic Values: Civic Responsibility, Economic Vitality, and Economic Vitality Council Goal: REQUEST TO COUNCIL (Agenda Language): CONSIDERATION of approving the addition of Strategic Directions CR8, EV9 and EV10 to Strategic Plan 2010, as recommended by the Strategic Planning Advisory Commission. Applicant: Applicant Contact Information: Property Location: Related Ordinance, Policy or Guiding Principle: Strategic Plan 2010 Staff Summary (background): The Annual Strategic Planning Process, adopted by the Town Council as part of Strategic Plan 2010, calls for an annual review and/or revision. The Strategic Planning Advisory Commission (SPAC) has recommended adding the following three (3) Strategic Directions to Strategic Plan 2010: 1. Strategic Value – Civic Responsibility Add Strategic Direction CR 8: Foster a dialogue with residents and businesses regarding t he importance of investing in the community’s infrastructure maintenance to protect property values and enhance the business climate. 2. Strategic Value – Economic Vitality Add Strategic Direction EV 9: Promote the maintenance of an age-balanced population that will support the long- term sustainability of our community. 3. Strategic Value – Economic Vitality Add Strategic Direction EV10: Define Fountain Hills’ market niche and actively pursue opportunities that attract and retain high quality employment opportunities. SPAC proposed the additions to the Town Council in the attached memorandum dated October 16, 2012. The proposed additions were discussed during the joint meeting between the Town Council and SPAC held on November 7, 2012. At that meeting, Council requested implementation ideas for the proposed additional Strategic Directions and SPAC subsequently prepared the attached memorandum dated January 8, 2013. Risk Analysis (options or alternatives with implications): Fiscal Impact (initial and ongoing costs; budget status): Budget Reference (page number): Funding Source: Memo To: Town Council CC: Ken Buchanan From: Strategic Planning Advisory Commission Date: October 16, 2012 Re: Annual Strategic Plan Update The Strategic Planning Advisory Commission (SPAC) has once again reviewed the strategic plan as part of the annual process outlined in the plan. There remain some significant concerns since the last update about the community’s trajectory that the Commission thinks are not adequately addressed in the plan. Fountain Hills’ infrastructure continues to deteriorate and considering the age of the community, this trend can be anticipated to accelerate. Based on information provided by the Town Manager and Finance Director, the Town will be hard-pressed to identify funding to provide proactive maintenance, let alone major renovation and reconstruction that are imminent, such as road rehabilitation. Thanks to the developer and its financial incentive to keep the community’s infrastructure and aesthetics intact, the people of Fountain Hills have enjoyed a high quality community very inexpensively for decades. The burden has now shifted and SPAC encourages an expanded dialogue with the community that enunciates the direct correlation between the condition and function of infrastructure and community aesthetics, property values and business climate. Fountain Hills residents’ median age continues to climb and, as articulated in the recently completed report by ASU’s New Venture Group, the community demographic profile is trending toward that of Gold Canyon and Sun City. While SPAC agrees that retirement communities play an important role in our region, Fountain Hills was never intended to be one of them. Nothing shows that a community is getting out of demographic balance more than the closure of a school, and with a further decline in school enrollment, Fountain Hills needs to consider seriously how it can sustain itself into the future. SPAC encourages that all effo rts by the Town (especially economic development, amenities and programs, support of schools, etc.) should promote the attraction of young people and families to Fountain Hills in an attempt to bring more age balance. This includes developing an economic development strategy that will bring working people to Fountain Hills with jobs that support those new employees working and residing in Fountain Hills. Based on these concerns and issues, SPAC recommends adding the following three strategic directions to the Strategic Plan as part of this year’s update: 1. Strategic Value – Civic Responsibility Add Strategic Direction CR 8: Foster a dialogue with residents and businesses regarding the importance of investing in the community’s infrastructure maintenance to protect property values and enhance the business climate. 2. Strategic Value – Economic Vitality Add Strategic Direction EV 9: Promote the maintenance of an age-balanced population that will support the long-term sustainability of our community. 3. Strategic Value – Economic Vitality Add Strategic Direction EV10: Define Fountain Hills’ market niche and actively pursue opportunities that attract and retain high quality employment opportunities. Memo To: Town Council CC: Ken Buchanan From: Strategic Planning Advisory Commission Date: January 8, 2013 Re: Strategic Plan Update / Implementation Ideas Per a request made at the joint meeting on November 7, 2012, the Strategic Planning Advisory Commission (SPAC) met in December to identify example implementation ideas for the three Strategic Directions proposed to update the Strategic Plan. SPAC recommends adding the following three strategic directions as part of its annual review of the Strategic Plan. To provide additional context, SPAC identified example implementation ideas for each of these proposed strategic directions. 1. Strategic Value – Civic Responsibility Strategic Direction CR 8: Foster a dialogue with residents and businesses regarding the importance of investing in the community’s infrastructure maintenance to protect property values and enhance the business climate. • Conduct outreach to large groups and organizations (churches, clubs, PTO, realtors, etc.) • Host public meetings, community forums, etc. (i.e. divide the Town into five or six ‘districts’ and host forums to impart specific information) • Create and distribute an annual “State of the Town” media piece that summarizes the financial state of the Town and the importance of community infrastructure to property values (quantifying the impact of decaying infrastructure on property values) • Create public service announcements, including PSAs through Mayor’s Youth Council • Provide general information on the relationship between property value and community investment tying it to understanding individual’s property tax assessment (i.e. even though property owners receive a tax bill, many believe there is a primary property tax in Fountain Hills) • Utilize existing budget process to relay information and genuinely solicit feedback from residents • Develop a standard educational module of information (i.e. PowerPoint slides, talking points, handouts, etc.) to be distributed at at community events and other opportunities 2. Strategic Value – Economic Vitality Strategic Direction EV 9: Promote the maintenance of an age-balanced population that will support the long-term sustainability of our community. • Partner with the school district to improve and promote schools • Support economic development initiatives that generate high paying jobs to encourage young professionals with families to move to Fountain Hills • Develop a turnkey business relocation and expansion program targeting key business opportunities • Identify resources (i.e volunteers, staff and/or consultant services) to quantify, develop and market technical infrastructure to attract young professionals/families, (e.g., provide free wi-fi and fee-based, secure wi-fi in downtown/Fountain Park) Page 2 • Expand sidewalk and pathway network in Town Center • Create marketing materials in collaboration with school district, chamber, non-profits, realtors and Town to encourage Fountain Hills residency 3. Strategic Value – Economic Vitality Strategic Direction EV10: Define Fountain Hills’ market niche and actively pursue opportunities that attract and retain high quality employment opportunities. • Adopt and implement Economic Development Plan • Initiate an industry cluster analysis that looks at regional opportunities and develops a long-term strategy for bolstering those industries in Fountain Hills • Host an annual economic summit of the Town’s neighbors and partners to focus regional and local economic growth strategies • Maintain an online catalogue of available rental space and market opportunities • Work with partners on a branding campaign to establish Fountain Hills as “not just a pretty place” • Establish an online database of commercial space that is available in Fountain Hills • Request that the Chamber collect and analyze member data, including information on business retention • Implement Downtown Vision Plan • Develop a set of business plan templates as part of the Town’s incubator venture as an incentive for potential business owners to locate to Fountain Hills VIEW ON A MOBILE DEVICE ISSUE 1 - January 11, 2013 PRINT VERSION Legislative Overview On Monday, January 14, the first regular session of Arizona's 51st Legislature will convene. Any mayors, councilmembers and municipal staff attending the Opening Day ceremonies are welcome to use the League as their "base of operations" throughout the day. In addition to the pomp associated with welcoming both incoming and returning legislators, Governor Jan Brewer will deliver her annual State of the State Address. Although the specifics of the governor's speech are unknown, it is expected to include the topic of transaction privilege tax (TPT) simplification. The governor's TPT Simplification Task Force issued a report in December with a number of recommendations, some of which represent significant impacts to the way taxes are collected and administered in cities and towns. The League applauds the governor for tackling the difficult issue of tax reform, but is concerned about the potential impacts to both the state and municipalities. Because the potential consequences could be detrimental to cities and towns, the League issued a Legislative Alert on the issue, which can be viewed here . The League will provide greater information and analysis in the coming weeks as more details are made available. Monday Teleconferences The League will continue to host a weekly teleconference to report on the status and impact of various legislative bills in the 2013 session. The calls are scheduled for Monday mornings promptly at 10:00 a.m. (except the first one will be Tuesday, January 22 at 10:00 a.m. due to the Martin Luther King, Jr. holiday). Mayors, managers and other city or town staff who are interested in legislative activities are invited to participate. Call-in numbers and a brief agenda will be sent out prior to the calls. Legislative Bulletin The League will electronically distribute the legislative bulletin every Friday during the legislative session. The bulletin serves as a way for the League to communicate to elected officials, staff and other interested parties about activities at the Legislature with relevance to cities and towns. This year will see a new approach to the bulletin, which will be further explained in next Friday's edition. If you know of anyone that would like to subscribe to the bulletin please have them send their name and email to league@azleague.org and request to be added to the legislative bulletin distribution list. New Legislative Associate Beginning on Monday, January 14, Ryan Peters will be joining the League of Arizona Cities and Towns as the newest legislative associate. Ryan previously worked for the Intergovernmental Programs Department at the city of Glendale. In addition to his knowledge of municipal issues, Ryan brings military and private sector experience to the legislative division. He will undoubtedly serve as a great advocate for cities and towns. Legislative Intern The League is pleased to welcome Laurie McGill as its new legislative intern for the 2013 session. Laurie is a seasoned administrative assistant with a background in health insurance and customer service. She has an undergraduate degree in sociology and is currently pursuing a master's in public policy at Arizona State University. Laurie will be assisting the League's legislative staff for the duration of the spring 2013 semester. League Training on Legislative Engagement On Friday January 18, from 9:00 - 11:00 am, the League will be offering a free training session on how municipal elected officials and staff can improve their effectiveness at the state Capitol. Additional information, including how to register can be found here . Your Voice The 2013 edition of Your Voice at the Capitol , our listing of senators and representatives, is available here . Please use this document to access your delegation. Early contact with your legislative delegation is strongly recommended in order to establish a relationship with the elected officials representing your district. Maintaining good communications with your legislators provides them with invaluable insight as to how proposed legislation may affect their communities. Additionally, you can contact our legislative division at (602) 258-5786 or email using the information below: René Guillen, Jr., Legislative Director: rguillen@azleague.org Ryan Peters, Legislative Associate: rpeters@azleague.org Dale Wiebusch, Legislative Associate: dwiebusch@azleague.org Legislative Bulletin is published by the League of Arizona Cities and Towns. Forward your comments or suggestions to league@azleague.org.