HomeMy WebLinkAbout1999.0330.TCSWSEMP.Packet dirfAlist
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49 NOTICE OF WORK-STUDY, SPECIAL, AND
= EXECUTIVE SESSION OF THE
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FOUNTAIN HILLS TOWN COUNCIL
atis
Mayor Morgan
Councilman Apps Councilwoman Wiggishoff
Councilman Wyman Councilman Poma
Vice Mayor Mower Councilwoman Hutcheson
WHEN: TUESDAY, MARCH 30, 1999
TIME: 6:30 P.M.
WHERE: TOWN HALL COUNCIL CHAMBERS
16836 E. Palisades, Building B
• WORK STUDY SESSION CALLED TO ORDER- Mayor Morgan
1.) DISCUSSION of the FY `99/2000 budget preparation process. The Council will review projected projects
submitted by staff for possible consideration in the `99/2000 budget, and suggest any Council-initiated projects
for the coming year. This item is for discussion purposes only—no action will be taken.
• SPECIAL SESSION CALLED TO ORDER- Mayor Morgan
• ROLL CALL
1.) Pursuant to A.R.S. §38-431.03.A.3 and A.R.S. §38-431.03.A.7, VOTE TO GO INTO EXECUTIVE
SESSION for discussion or consideration for legal advice with the attorney or attorneys of the public body;
AND discussions or consultations with designated representatives of the public body in order to consider its
position and instruct its representatives regarding negotiation for the purchase of lease of real property;
respectively.
2.) RETURN TO SPECIAL SESSION.
3.) ADJOURNMENT.
DATED this 24th day of March 1999. ettyyjx_IIS
By: Cassie B. Hansen
LI, The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003(voice)or
1-800-367-8939(TDD)48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting.
,. MEMORANDUM
TO: HONORABLE MAYOR MORGAN AN OW CIL
FROM: PAUL L. NORDIN,TOWN MANAGER
DATE: MARCH 24, 1999
SUBJECT: BUDGET STUDY SESSION
At the last retreat, the Council suggested that a "pre-budget" work-study session be held.
This study session has been scheduled for next Tuesday. I have attached a copy of
Cassie's T.I.P. memo from last week. I felt her summary of the meeting under the
"Budget Workstudy Session" heading was a good description of the meeting's purpose.
Staff would like to receive Council direction regarding the budget. I am not suggesting
that Council approve or disapprove each item described in the department heads' attached
memorandums, but it would be most helpful for me to know if the Council really likes or
dislikes any of the attached items. If you feel "comme ci, comme,ca" about most of the
items, that is fine, we will know how to proceed. If Councilmembers wish to add
something to the list, this is an ideal time to incorporate those items into the budget
process.
The attached department head wish lists are not intended to represent all of the projects
that will be included in the '99-2000 budget. It is too early in the process for any revenue
forecasting; therefore, I respectfully request the right to make appropriate "adjustments"
(read cuts) as the budget process unfolds. This meeting is intended to be an informal,
idea-sharing opportunity for the Council. Staff will utilize the input to direct their efforts
in the budget process, preparing additional information to assist in the decision-making
process. If you have any questions, please do not hesitate to contact me.
Please note as per the attached agenda that the meeting has been moved from the
conference room to the Council Chambers. Also note that I have added an executive
session to the agenda concerning the mountain negotiations.
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Interoffice Memo
To: HONORABLE MAYOR AND TOWN COUNCIL
From: CASSIE HANSEN, TOWN CLERKt
Date: 03/19/99
Re: T.I.P. —ADMINISTRATION DEPARTMENT
MAYO HEALTH PLAN COMMITTEE:
Mayo Health Plan of Arizona is forming a committee of representatives from all the
groups/people that utilize the Mayo insurance plan. The committee will meet monthly to
discuss current trends in healthcare, updates on the Mayo plan, and problems that plan
members may be having. We are pleased to announce that our Human Resource Specialist
Deb Feller has been asked to serve on this committee. She will be a fine representative for
the Town and caretaker for the employee's interests.
BUDGET WORKSTUDY SESSION:
As mentioned in the Manager's TIP, there is a budget workstudy session scheduled for
Tuesday, March 30th at 6:30 p.m. The meeting will be held in the conference room in
Building C. Staff is preparing brief"wish lists"for this meeting to give the Council an idea of
any large projects and/or expenditures that they are contemplating for the coming budget
year. This will give the Council the opportunity to consider staff's ideas within the context
of Council ideas and prioritization, thereby deciding the direction that the 99/2000 budget
will take.
PERSONNEL UPDATE:
As Paul announced at last night's meeting, our Risk Manager, Wally Hudson, will be going
into the hospital on Tuesday, March 23 for hip replacement surgery. We all join in wishing
him well and a speedy recovery.
Happy news! Michelle Carlson returned back to work this past Monday we are all glad
that the new mom is back to her post, sharing her smile and brightening everyone's day!
%fir, Page 1 of 2 Cassie Hansen Last printed 03/19/99 2:29 PM
03/19/99
TOWN OF FOUNTAIN HILLS
MEMORANDUM
TO: Honorable Mayo and Cou i
FROM: Randy L. Harre '
iyist
tfi
DATE: March 19, 1999
RE: Engineering/Streets/Public Works
'Wish List" Background
The Engineering, Streets, and Public Works Departments have evaluated their
anticipated upcoming projects (and potential future budget requests) regarding new
personnel, vehicles, equipment, facilities, capital projects, and other major budget items.
These are presented as background information for the Council's March 30 "wish list"
discussions.
Engineering Department
The Engineering Department does not anticipate any new personnel, space, vehicles,
or major equipment in FY 99-00.
A listing of anticipated Engineering Fees is shown on the attached sheet. In addition to
the normal on-call and recurring fees several very major design project costs are
expected:
• Golden Eagle Park Dam (#4) Improvements $150,000
GEPD #4 has now been listed as an "unsafe dam" by ADWR. The Flood Control
District has agreed to manage and to participate 65% for both design and
construction to correct this problem (Town's share 35%). The project scope and a
proposed Memorandum of Understanding will be coming to the Council in April.
• Shea Bike Lanes and Medians $ 80,000
A federal aid grant of $440,000 for this FY 2000 project has been committed (up to
94.7% federal aid, 5.3% Town). The Town is responsible for the design costs.
• Shea Boulevard $ 40,000
(MCDOT projects from the Beeline to Cereus Wash, and from Palisades to the
Scottsdale boundary)
This is for design work attached to MCDOT's projects as requested by the Town,
per a Council approved Intergovernmental Agreement signed in March 1998.
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Wish Lists.doc
Engineering Department
r Engineering Fees Project List
1999-00
Cost
Aerial Photography $ 15,000
Civil Engineer— CCWC Acquisition —complete the due diligence analysis 20,000
Civil Engineer— GEP Dam #4 Improvements (Payment to FCDMC) 150,000
Civil Engineer— Shea Bike Lanes (Federal Aid) 80,000
Civil/Landscape - Shea Blvd (Joint project with MCDOT) 40,000
Civil Engineer— Civic Center Off-sites 20,000
Phase I Environmental Assessments — 3 @ $1700 5,000
Plan Review— 3 hr/wk avg. @ $70/hr, avg. 10,000
Scan & Rastorize Plans 4,000
Surveyor— Benchmark Control 10,000
On Call: Misc. projects for civil, traffic, geotechnical, and electrical 50,000
engineers, landscape architect, surveyor, and material testing
Total $404,000
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Street Department
The Street Department anticipates requesting one new Maintenance Worker position to
fill out the crack sealing/asphalt patching crew. Due to the increasing size and age of
the Town's vehicle and equipment fleet, a request to add a Vehicle Maintenance Worker
is also anticipated.
The following vehicle/equipment purchase requests are anticipated:
• Backhoe $ 90,000
(Extenda-hoe, 18" bucket, front clamshell bucket, 4 wheel drive)
The Town does not own a dedicated backhoe; one is needed by Streets, Parks,
and Public Works.
• Replace Pickup Truck $ 40,000
(1-ton diesel crew cab, with arrow board and utility box)
The pickup truck normally pulling the crack seal machine and loaded with a large
compressor and crack seal material boxes needs to be replaced. It is 8 years old,
has many hours of heavy pulling at low speed, and is requiring heavy maintenance.
• Dump Truck (5-yard diesel) $ 65,000
Since converting to landfill disposal of sweepings two years ago, we have tested
various methods to store and haul the sweepings. A second dump truck has
proven to be the most efficient, allowing the other dump truck to be used for
patching, aggregate delivery, and brush control.
• Pickup Truck (3/4-ton, extended cab) $ 35,000
This is for the Street Superintendent, who is currently using a poorly suited
passenger car.
• Yard Security $ 18,000
Card access, self-closing gates for the street yard.
The 5-year plan for Streets Capital Facilities and Equipment is attached (Section F).
Major Road Improvements are shown in Sections A-E of the Capital Projects plan. The
most significant projects for FY 99-00 are:
• Traffic Signal, Saguaro/Grande Intersection $100,000
• La Montana Medians @ Civic Center (+50% MCO) $ 30,000
• 3 Hazard Mitigation Grant Projects $ 80,000
(includes $30,000 FEMA Grant)
Saguaro Blvd @ Fountain Park, Channel from Grande to Rosita, Hazard Removal
cor at Golden Eagle Park Dam.
Wish Lists.doc
STREETS
CAPITAL PROJECTS SUMMARY
FY 1999 to FY 2004
(in$x 1000)
(Project Description I 98-t 99-00 00-01 ! 01-02 02-03 03-04 Total
A TRAFFIC SIGNALS 1
1 1Saguaro/Grande Intersection 1001 ! 100
2 Warning Flashers 301 I 30
60
31Signal Upgrades 50 50 r 20! 120
4 Palisades/LaMontana Intersection 100 1 100
_
51New Signals 100 1001 200
B STREET IMPROVEMENTS
I lScalloped street widening-El Pueblo,F.H.Blvd,Shea 50 50 50, 150_
2 1 Shea Bke Lanes/Median(Federal Aid-$440K) 801 80
Shea Blvd:Beeline to Saguaro and 144th St to Palisades(Jt. 1
3 I Project w/MCDOT) 300 300
4 Firerock Country Club (Landscape Median Imp) 150 150
5 1 Saguaro Frontage Road-Ledferd-Niblick 30 30
61Town Center Improvement District 500 500 1,000
7(Town Center II(El Lago) 15o 150
8 Cuesta Acres(Includes$15K from developer) a0
40
9 1 Pave Tioga&Falcon(Includes developers:$25K+future$25K) so 80
IOlReflective Markers(9 mi) 501 50 100
_
Misc.Grants,Joint Projects 20 20 20 20 20 20 120
C STREET ENHANCEMENTS
1(Construct New Landscaped Medians on Exist.Streets 60 60 60 180
21ILa Montana Medians @ Civic Center(+50%Developer) 30 30
3!Sidewalks 1 30 30 30 30 30 30 180
4iTown Directional Signage 70 70
5 Traffic Calming io 10 10 10 10 10 60
— 1 DE
1 I Hazard Mitigation Grant-3 projects(Incl.FEMA Grant-$30K) 80 80
2,Minor Drainage Projects(30 locations) 50 50 50 150
1
3!Major Drainage Projects-per ADMP study 50 50 50 150
41AshbrOOk/Balboa Drainage Project(FCDMC Part$HOOK) 200 320 520
51Golden Eagle Park Dam(FCDMC Part$800 K) _ 300 300
I
E _STREET MAINTENANCE
(!Emulsion 1 90 150 70 70 70 70 520
1 2I Sluny Seal 1 zoo 300 300 300 300 300 1,700_
' Overlay 200 200 100 100 100 100 800
Reconstruct 1 tso 100 100 100 l00 1 t00 650
1 51Microsurface and Chip Seal(Saguaro,Shea,and Grande) 200 200 400
611Curb Repair&Sidewalk too 100 100 100 1001 100 600
Subtotal--Streets,Major Road Improvements t.300 1,270 1,680 1,350 1,560 2,010 9,170
5 Year ClP 99-00.xls 3/19/99
STREETS
CAPITAL PROJECTS SUMMARY
FY 1999 to FY 2004
(in$x 1000)
Project Description 98-99 i 99-00 I 00-01 01-02 i 02-03 ' 03-04 Total
F I MAINTENANCE FACILITIES&EQUIPMENT 1 L
Dump Truck 65 F 70 135
2 Tractor/backhoe w/front loader bucket 90 90
3 I Water Truck 1 50 j 50
4 Asphalt Laydown Box 30 30
5 Truck 40
40_
6 Compressor/Trailer ]0 10
I i
7 Misc.Equipment-Sign Machine to
10
`
8 Replace Truck 35 40 30 60 165
9 Replace Striper 150
150
10 Replace Crack Sealer I 35 35
111 Replace Tractor 75
_ _ , 75
12 Canopy 30 30
13 Asphalt-yard j 35 35
t
114 Street Yard Building 700 200
15 Yard Security — 18 18
16 Street Sweeper 135 135
Sub-Total-Facilities&Equipment 175 248 220 125 110 330 1,208
Total-Capital Projects 1.475 1,518 1,900 1,475 1,670 2,340 10,378
5 Year CIP 99-00.xls 3/19/99
• Street Major Maintenance $850,000
For emulsion seal coats, slurry sealing, overlays, street reconstruction areas, and
curb repair.
Public Works Department
Public Works does not anticipate adding any new personnel, vehicles, or major
equipment in FY 99-00. The 5-year projection for Capital Projects/Major Maintenance is
attached. Major items for FY 99-00 include:
• Landscape Maintenance Contract $240,000
We have added a number of new medians over this past year, and will continue to
add more medians in FY 99-00.
• Wash Cleanup $400,000
We spent nearly $300,000 in the summer of 1998 for wash cleanup in the highest
priority parts of Balboa and Ashbrook Washes. In addition to several remaining
areas from last summer's list, the Fire District has rated several additional wash
areas as urgently needing fire safety cleaning.
• Avenue of the Fountains $400,000
This is for a major upgrade of the aesthetics, artwork, landscaping, hardscape, and
fountains.
kly • Avenue of the Fountains Electrical, Phase II $160,000
This will complete the electrical upgrade begun in FY 98-99 to accommodate the
Fairs (without generators), full holiday lighting, and other events well into the future.
• "Jeep Trail" Restoration $ 80,000
Once the Town acquires the McDowell Mountain properties currently being
negotiated, staff proposes to begin restoration of the jeep trail scar, using Eonite
slope stain, removing loose rock, hydroseeding, sprigging, and planting with
temporary watering.
bb
att.
cc: Tom Ward
Jim Leubner
Pat Harvey
Tony Marchese
Bud Clutter
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Wish Lists.doc
Public Works
Capital Projects/Major Maintenance Summary
FY 1999 to FY 2004
r (in $x 1000)
Project Description vs- 99-00 00-01 01-02 02-03 03-04 Total
A LANDSCAPE MAINTENANCE 200 330 400 420 440 1.790
1 Maintenance Contract 240 240
2 Palm Trimming 10 10
3 Spray(Pre and Post Emergents--2 times per year) 25 25
4 Winter Grass(AOTF and FHB/Shea) 5 5
5 Fertilizer/Amendments 5 5
6 Irrigation Major Repair 15 15
B WASHES,DAMS,&PRESERVES MAINTENANCE
1 Wash clean up 200 400 100 100 100 100 1.000
C MAJOR LANDSCAPE IMPROVEMENTS-MEDIANS
Upgrade Avenue of the Fountains(Aesthetics,Landscape,
1 Fountains) so 400
440
2 Upgrade Avenue of the Fountains(Electric) 60 160 220
3 Shea Medians- 144th St.to Palisades 160 160
4 Shea Medians-With FCC 60 60 120
5 Landscape Restorations 20 20 20 20 20 20 120
6 Landscape New Medians 30 30 60 60 180
7 Cottonwoods Improvement District 50 50
8 "Jeep Trail"Restoration 80 80
D FACILITIES AND EQUIPMENT
1 Truck 20 20
2 Chipper 25 25
3 Replace Truck 20 20
Total-Capital Projects 600 1,390 655 660 540 680 4,525
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5 Year CIP 99-00.xis 3/19/99
Marshals Department
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Memo
To Cassie Hansen
Reno Steve Gendler Lj'w
CC: Paul Nordin
Date: 03/15/99
Re: Fiscal Issues—Council Retreat
The purpose of this memorandum is to comply with your request for any major fiscal issues to be
considered by the Council at their budget retreat on March 30th.
Executive Summary:The Marshals Department budget request for FY99/00 will not be reflecting any
new programs.Our fiscal plan will incorporate a normally scheduled vehicle replacement,completion of
security measures associated with a 24-hour law enforcement facility, and purchase of equipment
relating to the 24-hour dispatch program. In addition, limited upgrades and computer workstations
associated with the FY98/99 installation of our automated record system are required. The department
has also been notified of a pending grant award that will occur in FY99V00 which provides 75% of all
personnel costs associated with security of parks and public property.
Vehicle Replacement: As part of a comprehensive fleet administration program, the department has
been replacing and upgrading marked patrol units for the last seven years. By doing this incrementally,
capital purchase costs are held to a minimum.We will be seeking $25,000 for replacement of a 1992
patrol vehicle.
Facility Issues: Recognizing that a policy decision has not been made regarding the future of buildings
currently occupied by the town, we are deferring any requests for space, parking enhancements,
lighting, and fencing until next fiscal year. However, as a 24-hour law enforcement and court facility,
there are some basic security measures that must be taken in the upcoming fiscal year including
remote monitors,metal detectors, and restructuring of existing public access areas.Total projected cost
is$12,500.
Dispatch Equipment: In order to complete plans for dispatch operations serving all departments in
town government, additional radio, telephone, and recording equipment will be needed. Total cost is
projected at$9600 to add the radio frequencies and voice logging system associated with this service.
Computer Issues: The department completed implementation of a major software upgrade in our
criminal information systems during this past fiscal year. This included additions to the server,
installation of computers supporting the windows95 platform in our administrative and dispatch areas.
In order to make full use of the new system,we would be seeking additional computer workstations and
docking ports in our squad room and field supervisor offices.Total cost is estimated at$9300.
(how
Interoffice Memo
To: HONORABLE MAYOR AND TOWN COUNCIL
From: CASSIE HANSEN, TOWN CLERK
Date: 03/22/99
Re: ADMINISTRATION "WISH LIST"— FY'99/2000
Compared to last year, the Administration Department is approaching the 99/2000 budget year
from a "status quo" perspective. Whereas last year's budget included some significant facility and
equipment expenditures, the coming year will maintain the current Town Hall configuration and
plan for potential changes in FY 2000/2001. The most significant items/projects on the "wish list"
are in the area of personnel and facility planning for FY 2000/2001.
FACILITY ISSUES:
% The most significant factor affecting facility issues in the coming budget year is the termination of
L. the master lease with MCO Properties and Dr. Lukenda on February 1, 2000. During this
transitional year, it would be beneficial for the Town to continue leasing the buildings directly from
Dr. Lukenda on a short term basis until a determination is made and negotiations concluded
regarding the future location of Town Hall. Even if the library bond passes on May 18, the new
facility would not be available until the spring/summer of 2000. The Town, therefore, will assume
the operational costs (rent, utilities, maintenance) on February 1st for the library in its current
location. Depending on the negotiated rental rate, it is anticipated that an additional $6,000/month
(approximately$30,000 for February through June) will be spent to keep the library doors open. If
the bond does not pass and the Council decides to purchase the existing buildings or lease long
term, the coming year would include significant planning and work on the re-design of the buildings
to incorporate a library facility within the existing complex and upgrade Town Hall to current
standards.
Since there is little chance that Town Hall will be "re-locating" on February 1, 2000, staff has been
reviewing MCO's past maintenance and repair budgets for the three buildings. Costs for outside
maintenance, major HVAC repairs, water, trash removal, etc., effective February 1 2000, will be
incorporated into the budget.
Minor changes are being considered including moving the network room to Building B. Since
Building B will be the emergency center for the Town when the auxiliary power system is installed
this spring, staff felt it would be advisable to move the Town's computer network to a location
Page 1 of 3 Cassie Hansen Last printed 03/22/99 11:13 AM
03/22/99
March 22, 1999
where its security, safety and uninterrupted operation would be insured. One wall of the old
network room would be removed and minor remodeling done to the space to expand the
drafting/CAD technicians area which is currently no wider than a hallway. This cost should not
exceed $5,000. Staff would also like to explore some sort of transparent paneling to use in
conjunction with the partial walls that form the hallway back to the Administration area. This is a
high-traffic area and the associated noise can be distracting for the staff members in the immediate
area. Consideration is being given to adding two doors on the copy room to assist in the noise
reduction. Expected cost should not exceed $3,500.
Other facility issues that staff will be considering in the upcoming budget include: repairs and
maintenance of the Water Company, a construction budget for the new library (if the bond passes),
a construction budget for the new community center, a feasibility study of the performing arts
center, and an operating budget for the Kiwanis Building (per the revised lease agreement).
COMMUNITY BENEFITS:
As part of the plan that was decided upon last year, the Town Manager will make a
recommendation to the Council of a dollar amount to include in the budget for the Community
Benefit Program. Once the Council approves the budget, including whatever dollar amount is
decided upon, staff will advertise and accept applications for the funds. Applications will be
reviewed by a citizen committee and a recommendation made to the Council for distribution in the
early fall.
PERSONNEL:
One of the most significant benefits to Town Hall during the current fiscal year has been the
Council-approved transition from a contract cleaning service to in-house custodians. There is no
comparison between the level of service received before and after the change was made and the
Town can be proud of the appearance of the facility. There are currently two part-time positions,
30 hours/week each. One of these staff members has taken a lead position, becoming
instrumental in coordinating the work assignments and schedules, and managing the selection and
purchase of supplies and equipment.
During the years that the Town has leased space from MCO, their property manager has been the
contact person used to deal with facility maintenance and repair issues. On February 1, there will
no longer be a property manager to deal with all aspects of facility operations. Staff has
researched other cities and towns regarding facility operations personnel since the time is
approaching in the Town's evolution that such a position is necessary. In addition to assuming
responsibility for the Town Hall buildings during the next fiscal year, the Town will have the
maintenance and operation of the water company and library as well. Since responsibility for these
facilities will be phased in over the next fiscal year, staff would like the authorization to add a
Building Operations Coordinator sometime during the year. The position would probably remain
open until such time as additional facilities fall under Town control. A draft job description has
been written based on similar positions in valley cities. The salary range would be approximately
$10.00 to $16.00 per hour. Although this position would supervise the activities and schedules of
2
March 22, 1999
kw the custodian positions, he/she would assist in the custodial functions. These additional "custodial
hours"will be necessary when the 7,000 square foot library becomes our responsibility.
The Town's Information Technology functions have become increasingly complex and broad in
scope over the last nine years. One person has provided all the services associated with those
functions. The Town has reached "critical mass" in this area and the Information Technology
Specialist is requesting assistance to provide the staff and town with the level of service it now
needs. Please refer to his memo regarding this staffing request.
Y2K:
The wish list in this area includes the wish that this item would go away! Seriously, staff
anticipates that there will be remediation costs included in the '99/2000 budget which have not
been identified at this time. Considering the progress that's being made in the review and analysis
of the Town's exposure, hard numbers should be available when the budget document is prepared
in May.
"OUTSIDE REQUESTS"
Staff has received a request from Phyliss Kern that the Town consider budgeting funds in the
'99/2000 budget for covered parking and lighting in Plat 208. If the Council has any desire to
proceed with this project, staff will research viability and associated costs.
SPECIAL PROGRAMS:
41110, Requests have been received from the Red Cross and the County for the transportation programs
already in place and the numbers are very close to last year's. The Chamber is currently working
on their request. The Senior Services is requesting $21,200 to continue the program that was
started last year at the Kiwanis Building. Additional requests will undoubtedly be forthcoming.
The remainder of the budget should be fairly routine. Staff is prepared to take any direction the
Council desires in the budget preparation process.
If you have any questions, please feel free to contact me.
3
MEMORANDUM
TO: Mayor Morgan and Town Council
FROM: Tim Brown, Chairman—Budget & Finance Subcommittee
John Kavanagh
Michael Fleck
Kim Marshburn
Rich Dobson
DATE: March 17, 1999
RE: Request for Department"Wish List"
The following items are what the Parks and Recreation Commission's Budget Subcommittee
believes are important expenditures for FY 1999-2000. This is the department's Wish List:
1. Four Peaks Neighborhood Park—Phase II (FPNP) $1,051,200
2. Part-Time Hour Increase (Parks and Recreation) $ 62,500
3. Increased programming for Youth and Teens $ 20,000
4. Turf and Horticultural Intern (university Student—All Parks) $ 5,000
5. Grounds Sweeper(all concrete trails, parking lots, plazas) $ 25,000
6. John Deere 1200 Bunker and Field Rake (FPNP) $ 8,000
TOTAL REQUESTED $1,183,700
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Information
L Memorandum
Technology
To: The Honorable Mayor and Council
From: Peter B.Putterman,Information Technology Specialist
n x, Date: Friday,March 19, 1999
_-- Re: FY 1999 — 2000 Budget Wish List
Computer&Networking
Hardware and Software to connect remote staff and offices to Town Hall $5,000.00
Convert Internet Connection from 56K Frame Relay to Fractional T1 $4,500.00
New Computers(Estimated for new hires and Y2K replacements) $25,000.00
Data Backup System $20,000.00
Software Requests—Currently requests and estimates are less than $8,000.00
kiw
Operating System Upgrade—Win 95 to NT 4.0,60 licenses @ $100.00 $6,000.00
Telephone System
Voice Mail System—Current unit is not y2k capable;estimated replacement cost $10,000.00
FH11—Council Chambers
Video Camera,Pan&Tilt head, and electronics $15,000.00
? Personnel
New Position-VT Solution Center Specialist Salary Range$10.58-$15.34 per hour
There is a strong possibility that with the receipt of our Year 2000 Assessment report from Sunrise
Technologies,our contracted consultant, we will have identified other potentially significant expenses that
will need to be provided for in the FY1999-2000 budget.
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InfomiationMemorandum
Technology
To: The Honorable Mayor and Council
From: Peter B.Putterman,Information Technology Specialist
•
Date: Tuesday,March 30, 1999
Re: FY 1999—2000 Budget Wish List
Computer&Networking
Hardware and Software to connect remote staff and offices to Town Hall $15,000.00
Convert Internet Connection from 56K Frame Relay to Fractional Ti $4,500.00
New Computers(Estimated for new hires and Y2K replacements) $25,000.00
Data Backup System $20,000.00
Software Requests—Currently requests and estimates are less than $8,000.00
`•111111111111, Operating System Upgrade—Win 95 to NT 4.0,60 licenses @ $100.00 $6,000.00
GIS System
Hardware and Software for GIS Workstation $10,000.00
Contract Services,Data Acquisition Costs $25,000.00
Telephone System
Voice Mail System—Y2K compliant;estimated replacement cost $10,000.00
FHII(Video Improvements)—Council Chambers
Video Camera,Pan&Tilt head,and electronics $15,000.00
Personnel
New Position-UT Solution Center Specialist Salary Range$10.58-$15.34 per hour
Please note that this memo has been updated with new information received since the original was
distributed to the Council.As the Information Technology budget for FY 1999-2000 is compiled,other
projects may develop that will be brought before to the Council's attention should they have potential
budgetary impact.