HomeMy WebLinkAbout2019.0521.TCRM.PacketNOTICE OF REGULAR MEETING
r FOUNTAIN HILLS TOWN COUNCIL
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Mayor Ginny Dickey
Vice Mayor Art Tolis
Councilmember Dennis Brown
Councilmember Sherry Leckrone
Councilmember Alan Magazine
Councilmember Mike Scharnow
Councilmember David Spelich
TIME: 5:30 P.M. — REGULAR MEETING
WHEN: TUESDAY, MAY 21, 2019
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a
quorum of the Town's various Commission, Committee or Board members may be in attendance at the
Workshop and/or Council meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions,
parents have a right to consent before the State or any of its political subdivisions make a video or audio
recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result,
proceedings in which children are present may be subject to such recording. Parents, in order to exercise their
rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure
that their child or children are not present when a recording may be made. If a child is present at the time a
recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have
been waived.
REQUEST TO COMMENT
The public is welcome to participate in Council meetings.
TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the
back of the Council Chambers, and hand it to the Town Clerk prior to discussion of that item, if
possible. Include the agenda item on which you wish to comment. Speakers will be allowed three
contiguous minutes to address the Council. Verbal comments should be directed through the
Presiding Officer and not to individual Councilmembers.
TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to
Comment card, indicating it is a written comment, and check the box on whether you are FOR or
AGAINST an agenda item, and hand it to the Town Clerk prior to discussion, if possible.
REGULAR MEETING
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R. S. §38-431.02, notice is hereby given to the members of the Town Council and to the general public that,
at this regular meeting, the Town Council may vote to go into executive session, which will not be open to the public, for
legal advice and discussion with the Town's attorney for legal advice on any item listed on the following agenda, pursuant
to A. R. S. §38-431.03(A)(3).
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE — Mayor Ginny Dickey
2. INVOCATION — Pastor Adete Resmer from the New ,tourney ELCA Lutheran Church
3. ROLL CALL — Mayor Ginny Dickey
4. REPORTS BY MAYOR, COUNCILMEMBERS AND TOWN MANAGER
A. RECOGNITION OF outgoing Commissioner.
5. PRESENTATIONS
A. PRESENTATION by Plat 208 Associates on downtown activities.
B. PRESENTATION by Captain Larry Kratzer, MCSO, with a monthly update.
C. PRESENTATION regarding the Intersection/Pedestrian Safety Status Committee Report.
6. CALL TO THE PUBLIC
Pursuant to A. R. S, 38-431.01 (H), public comment is permitted (not required) on matters NO T listed on the agenda. Any such
comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions.
The Council will not discuss or take legal action on matters raisers during "Call to the Public" unless the matters are properly
noticed for discussion and legal action. At the conclusion of the Call to the Public, individual councilmembers may N respond to
criticism, (ii) ask staff to review a matter, or (N) ask that the matter be placed on a future Council agenda.
7. CONSENT AGENDA ITEMS
All items listed on the Consent Agenda are considered to be routine, non -controversial matters and will be enacted by one
motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended
staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a councilmember or
member of the public so requests. If a councilmember or member of the public wishes to discuss an item on the Consent Agenda,
helshe may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior
to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered
in its normal sequence on the agenda.
A, APPROVAL OF the minutes of the Town Council Special Meeting of April 18, 2019; the Special
Meeting of April 23, 2019; the Joint Meeting with the Fountain Hills Unified School District Board
of April 30, 2019; and the Regular Meeting of May 7, 2019.
B. CONSIDERATION OF Resolution 2019-28 abandoning whatever right, title, or interest the Town
has in the certain northerly 20' Sewer Easement located an Lot 6 of the final re -plat of "Redrock
Business Center" (96y37 North Saguaro Blvd.) as recorded in Book 920, Page 41, records of
Maricopa County, Arizona. (EA 2019-10)
C. CONSIDERATION OF approving five (5) Special Event Liquor License applications submitted by
the Fountain Hills River of Time Museum (Cheri Koss), for fundraising dinners to be held in the
ballrooms of the Fountain Hills Community Center, 13001 N. La Montana Drive, Fountain Hills,
Arizona on the following datesw: (i) Saturday, August 10, 2019, from 6:00 PM to 10:00 PM; (ii)
TOWN COUNCIL REGULAR MEETING AGENDA
MAY 21, 2019
PAGE 2
Wednesday, November 13, 2019, from 5:00 PM to 10:00 PM; (iii) Wednesday, January 29, 2020,
from 5.00 PM to 10:00 PM; (iv) Wednesday, February 19, 2020, from 5:00 PM to 10:00 PM; and
(v) Wednesday, March 25, 2020, from 5:00 PM to 10:00 PM.
❑ CONSIDERATION OF approving a Special Event Liquor License application submitted by the
Fountain Hills Athletic Booster Club (Gregory Cardello), for a fundraising event to be held in
Ballrooms 3 and 4 of the Fountain Hills Community Center, 13001 N_ La Montana Drive, Fountain
Hills, Arizona from 6:00 PM to 10:00 PM on Saturday, June 22, 2019.
8. REGULAR AGENDA
A. PUBLIC HEARING AND CONSIDERATION OF approval of a Special Use Permit to allow Verizon
Wireless to install a 40-foot tall faux saguaro cactus cellular antenna with associated power meter
pedestal to be located within 300 feet of a residential zoning district, that exceeds the maximum
building height by 15 feet, and to be constructed 14 feet from the property line located at
13300 N. Eagle Ridge Drive. (Case #SU2019-01)
B. CONSIDERATION OF approval of the Emergency Operation Plan (EOP).
C. CONSIDERATION OF Resolution 2019-31 approving a grant application and Town funding in the
amount of $85,000 for the Arizona Sports and Tourism Authority Youth and Amateur Sports
Biennial Grant for the purpose of a basketball court addition at Four Peaks Park.
D. CONSIDERATION OF approving the Fountain Hills General Plan 2020 Update Public
Participation Plan.
E. CONSIDERATION OF adoption of Resolution 2019-32 approving the First Amendment to the
Interngovermental Agreement with Maricopa County Animal Care and Control (Contract C2019-
011) relating to basic animal care and control services for July 1, 2019, through June 30, 2022,
in the amount of $20,683.00 for the first year.
F. CONSIDERATION OF Building Code Amendments:
CONSIDERATION OF Resolution 2019-27 declaring as public records those certain
documents filed with the Town Clerk and entitled the "2018 international Building Code,"
the "2018 international Residential Code for One and Two -Family Dwellings," the "2018
International Mechanical Code," the `2018 International Plumbing Code," the )2017
National Electrical Code," the "2018 International Swimming Pool and Spa Cade," the
"2018 International Energy Conservation Code," the "2018 International Fire Code," the
"2018 International Fuel Gas Code," the "Uniform Code for the Abatement of Dangerous
Buildings, 1997 Edition,' and the °2018 Fountain Hills Amendments to the 2018
International Building Code, the 2018 International Residential Code for One and Two -
Family Dwellings, the 2018 International Energy Conservation Code, and the 2018
International '~ire Code."
CONSIDERATION OF Ordinance 19-06 adopting by reference the "2018 International
Building Code," the "2018 International Residential Code for One and Two -Family
Dwellings," the "2018 International Mechanical Code,' the "2018 International Plumbing
Code," the )2017 National Electrical Code," the "2018 International Swimming Pool and
Spa Code," the "2018 International Energy Conservation Code," the "2018 International
Fire Code," the "2018 International Fuel Gas Code," the `Uniform Code for the Abatement
of Dangerous Buildings, 1997 Edition," and the "2018 Fountain Hills Amendments to the
2018 International Building Code, the 2018 International Residential Code for One and
TOWN COUNCIL REGULAR MEETING AGENDA
MAY 21, 2019
PAGE 3
Two -Family Dwellings, the 2018 International Energy Conservation Code, and the 2018
International Fire Code."
G. DISCUSSION WITH POSSIBLE DIRECTION relating to any item included in the League of
Arizona Cities and Towns' weekly Legislative Bulletin(s) or relating to any action proposed or
pending before the State Legislature.
9. COUNCIL DISCUSSIONIDIRECTION to the TOWN MANAGER
Item(s) listed below are related only to the propriety of (i) placing such item (s) on a future agenda for
action or (ii) directing staff to conduct further research and report back to the Council:
A. DISCUSSION with possible direction to staff regarding the Saguaro Frontage Road
Abandonment.
B. DISCUSSION with possible direction to staff regarding the Municipal Sponsorship and Naming
Rights Policy.
10. ADJOURNMENT.
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duty posted at a.m./p.m. in accordance
with the statement filed by the Town Council with the Town Clerk.
Dated this day of 2019.
Elizabeth A. Burke, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100
(voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or
to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are
available for review in the Clerk's Office.
t��TAIN�r TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
�at is Ariz
Meeting Date: 512112019 Meeting Type: Regular
Agenda Type: Consent Submitting Department: Administration
Staff Contact Information_ Elizabeth A. Burke, Town Clerk, 480-816-5115; eburke@fh.az.gov
REQUEST TO COUNCIL (Agenda Language): CONSIDERATION OF approving the minutes of the Town Council Special
Meeting of April 18, 2019; the Special Meeting of April 23, 2019; the Joint Meeting with the Fountain Hills Unified School
District and the Regular Meeting of May 7, 2019.
Applicant: NA
Applicant Contact Information: NA
Owner: NIA
Owner Contact Information: NA
Property Location: NA
Related Ordinance, Policy or Guiding Principle: A.R.S. §38-431.01
Staff Summary (background): The intent of approving previous meeting minutes is to ensure an accurate account of the
discussion and action that took place at that meeting for archival purposes. Approved minutes are placed on the Town's
website and maintained as permanent records in compliance with state law.
Risk Analysis (options or alternatives with implications): NA
Fiscal Impact (initial and ongoing costs; budget status): NA
Budget Reference (page number): NA
Funding Source: NA
If Multiple Funds utilized, list here:
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendation(s) by Board(s) or Commission(s): NA
Staff Recommend ation(s): Approve
List Attachment(s): Minutes of the Town Council Special Meeting of April 18, 2019; the Special Meeting of April 23, 2019;
the Joint Meeting with the Fountain Hills Unified School District; and the Regular Meeting of May 7, 2019
SUGGESTED MOTION (forcouncil u5e): MOVE to approve the Consent agenda as listed.
Prepared by:
Elizabeth A. Burke. Town Clerk 5026719
Approved:
Z
Grady-E. Miler, ow alter 5/8/2019
Page 1 of 9
2.
3
TOWN OF FOUNTAIN HILLS
MINUTES OF THE SPECIAL MEETING OF THE
FOUNTAIN HILLS TOWN COUNCIL
APRIL 18, 2819
CALL TO ORDER — Mayor Ginny Dickey
Mayor Dickey called the Special Meeting of April 18, 2619, to order at 6:01 p.m,
ROLL CALL — Mayor Ginny Dickey
COUNCILMEMBERS PRESENT: Mayor Ginny Dickey ; Vice Mayor Art Tolis;
Cormcilmembers Mike Scharnow, Dennis Brown, Alan Magazine, Sherry Leckrone and
David Spelich.
COUNCILMEMBERS ABSENT: None,
STAFF PRESENT: Town Manager Grady Miller, Town Attorney Aaron D. Arnson, and
Town Clerk Elizabeth A. Burke -
Discussion and direction to staff regarding the following proposed revenue options
and user fees:
Mayor Dickey said that some on Council have navigated through this process in the past
and those that have been there for a long time remember paying property taxes on the
roads and Fire District- Since the Fire District was eliminated, the Town has been
somewhat struggling to maintain that service. Through cuts and creative staffing, and
success with funding, the budget has been balance, but the core issues remain --without
revenue relief they will be unable to sustain their assets. She said that there were seven
different individuals on the Council with different ideas, representing 24,000 people. It is
time to look forward in good faith and all of them will take responsibility for where they go
from here.
Mayor Dickey noted that the agenda for tonight is for revenues. Mr. Miller added that back
during the retreat the Council did have an overall look at revenues and expenses. He said
they went through a process of identifying future shortfalls a few years ago. At that time,
the Council decided to move forward with a primary property tax which was referred to the
voters last May and failed at a 2:1 ratio.
Mr. Miller said even before that time they had presented at the staff level revenue options
they had hoped would take. They have revised their numbers and estimates. As part of
the primary property tax discussions, they identified a lot of needs they have and they will
see some of that tonight and next week. He said that Council had a workshop a few weeks
ago where they had a lively discussion. Staff is hoping tonight that they will leave with
some direction from Council.
Finance Director Craig Rudolphy then began a PowerPoint presentation (Exhibit A
attached hereto and made a part hereof by this reference) which addressed:
Town Council Special Meeting
April 18, 2019 - Minutes
Page 2
SUMMARY OF FINANCIAL CHALLENGES
REVEN U ESIEXPEN D ITURES
GENERAL FUN❑ PROJECTIONS
FIVE YEAR FINANCIAL FORECAST - INCUDING DEFERRED ITEMS
GENERAL FUND PROJECTIONS -- MAJOR DEFERRED ITEMS - 5 YEAR TOTALS
He said that staffing is half of what it was 10 years ago. They have heard that they should
Issue bonds, which they could do, however they would not be tax-exempt bonds because
if they were going to do maintenance, general obligation bonds could not be issued
according to the IRC. He said that based on a meeting a month ago, Council gave staff
direction t❑ further explore different options.
SALES TAX
PUBLIC SAFETY FEE
ENVIRONMENTAL FEE
Mr. Rudolphy said that the Environmental Fee was not originally meant to cover the entire
environmental costs. When the fee was adopted, they did not include all of the costs. This
is a good representation of all of the casts and some of them have gone up since adopted
five years ago. To cover all costs, the fee would need to increase to $62 per year.
PUBLIC SAFETY/MAINTENANCE AN❑ INFRASTRUCTURE FEE
OTHER POSSIBLE REVENUES
SUMMARY OF REVENUE OPTIONS
RECOMMENDED REVENUE ADJUSTMENTS FOR FY19-20
For process, Mr. Rudolphy said that he has not included any of the fees that Council may
choose to adopt in the Tentative Budget which establishes the maximum amount for the
year. Even if Council approves new or increased fees and collect money, they could not
spend it this year.
NEXT STEPS
Staff was asked what the timetable would be if they were to implement a new Public Safety
Fee. Mr. Rudolphy said that if that fee was selected, they would probably follow the same
timeline as used for the Environmental Fee which is January. If they issued the bills in
January, they would be looking at February and March for payment.
Brief discussion was held on the cell towers. Mr. Rudolphy said that currently the Town
receives $1,500 per month for lease per tower.
Vice Mayor Tolis said that he would like to review the bond options and clarify the different
types of bonds that a municipality may consider, and the associated costs with general
obligation bonds.
Mr. Rudolphy said that typically they issue general obligation bonds, but there other types
such as the Municipal Property Corporation (MPC), revenue bonds for roads funded with
future HURF monies. He said that the MPC currently has some outstanding: they were
issued as an arm of the government to build buildings and then lease them back to the
Town. At the end of the lease term, which coincides with the bonds, the property reverts
to the Town of Fountain Hills.
Town Council Special Meeting
April 18, 2019 — Minutes
Page 3
He said that general obligation bonds are used for operating purposes ❑r construction ❑f
projects. In the municipal world, this is by far the majority that are issued as tax-exempt.
It was noted that currently the Town has a bond right now on Saguaro, which will be paid
off as of 2020,
Vice Mayor Tolis said that if they were to explore one of the revenue options, t❑ look at
asking voter approval, to be used for maintenance it would allow the bonds to be amortized
over a longer period of time, with the purpose of dealing with the maintenance issues that
have continuously been deferred. It would be an opportunity for a one-time solution with
a purpose and an end. In his thinking, this would allow the residents to approve a bond
without increasing what they are already paying.
Mr. Rudolphy said that he was not aware of any government entity issuing taxable general
obligation bonds. They a I I strive to issue tax-exempt bonds, but if they are tax-exempt they
cannot be used for maintenance.
Discussion was held on the Town's bond rating of AA}, which is very good. Mr. Miller
noted that if the credit reporting agencies see that the Town is using debt service for
operating expenditures, they will downgrade their credit rating and he did think it would be
a prudent way of handling things.
Further discussion was held on the Town's roads and how to address their repair and
maintenance in the future. Mr. Miller reminded Council that staff will be coming back in
September t❑ address the Pavement Management Plan and have Council determine what
level of roads they want in Town.
Councilmember Leckrone asked if staff had an estimate of what they could raise by selling
the Town property or leases for the cell towers. Mr. Rudolphy said that he has their offers
upstairs, but they were in excess of $$1 million. He said that those would be one-time
revenues and the leases run for 20-25 years.
Mayor Dickey asked if they could raise their contingency fund to be able to spend some
of the additional revenue if there should be another unexpected expense, such as last
year's storm. Mr. Rudolphy said that they could do that, but it would need to be done prior
to or at the May 7 adoption of the Tentative Budget.
Discussion was then held on the Public Safety Fee and what type of revenue could be
raised with it. Mr. Miller said that there has been discussion among staff on whether t❑
charge per household or per parcel. He prefers households, but Finance's
recommendation is to bill by the parcel.
Councilmember Brown said that he sees this as being two -fold. The Town Council will
have to come up with a plan to get them over the 1 0-year hump, but first they need to look
at getting through the next 4-5 years. He said that nobody wants t❑ ask for money, but
Fountain Hills is a living, breathing town and they cannot live there for free. He has said
for the last ten years that he wanted to be on the Council that shows the strength that
makes Fountain Hills solid again. The most important issues are public safety and then
roads.
Town Council Special Meeting
April 18, 2019 — Minutes
Page 4
He said that the Public Safety Fee is an equitable fee to everyone. They currently receive
the same service from MCSOIFire and it does not matter what the value is of their home.
Councilmember Brown said that he would support a $150 Public Safety Fee per household
or parcel and either eliminate the environmental fee or add it to the $150 and have a $185
Public Safety Fee. He said that he would support that along with raising the sales tax by
0
Councilmember Magazine said that it makes sense and it would get them through the next
five years; however, he is extremely concerned as to how many homeowners will refuse
to pay. He asked Mr. Arnson if there was any way to make the fee enforceable in terms of
people paying. Mr. Rudolphy said that in conversations with prior counsel, unless the
Council allows for the collection of a fee, such as to lien property, they do not have that
ability. Councilmember Magazine said that he would hope that their present attorney
would give them a different answer.
Councilmember Leckrone said that she knew coming into the meeting that what she
wanted to conclude with multiple things that were fair, open and predictable and
Councilmember Brown's explanation of the Public Safety Fee does apply to everyone and
she finds that enticing. She was somewhat concerned with having an Environmental Fee
one year and then doubling it the next. She liked the idea of either adding it to the Public
Safety Fee or eliminating it.
Councilmember Scharnow said that he sees the recommendation as more fair and
understandable. He has received so many questions an what the Environmental Fee is
used for; the Public Safety Fee is easy to understand. He suggested that they take away
the Environmental Fee and increase the public safety to $200. His only concern is with
enforceability and what they are left to deal with.
Vice Mayor Toiis said that Councilmember Brown did an excellent job in his evaluation
and recommendation. The sad part about it is that they discussed this two years ago and
asked for legal advice two years ago to look at different fees. He said that they are now
looking at increases in the public safety fees, year after year. He said that he would be
agreeable, but they need to do some serious planning as to whether their community
would be better served by an intergovernmental agreement with another community. He
said that it like the public is being taxed without a vote —taxation without representation.
Vice Mayor Tolis said that he is against an increase in their sales tax; it is a bad idea. He
said that they have tremendous vacancies in the stores. They have a iot of mom and pop
businesses that are struggling to be successful. Their biggest competition is Scottsdale
and their sales tax is at 8%.
He asked if they could look at enterprise investment zones and tax-free investment zones
for businesses to come to Fountain Hills. if they are having this financial strain, he asked
if they could look at program opportunities that will generate the sales revenues that are
needed. He said that they should keep the sales tax as is.
Councilmember Spelich said that he has sounded the alarm about the sky -rocketing costs
of public safety over a year ago. He knew it was going to get worse, but he never expected
it would g❑ up $600,000, He said that many are asking what more they are getting with
those increased costs; the manpower will stay the same. He said that this is absolutely no
Town Council Special Meeting
April 18, 2019 - Minutes
Page 5
slight against law enforcement; these budgetary decisions are made well above the pay
scale of those serving the community, and there is no town that is under contract that saw
such a significant increase. He said that the idea of the Public Safety Fee is fair and
everyone uses them.
He said that what they have lost sight of is that these fees are set, but they need to make
a concerted effort to collect what is owed. He said that there is $126,000 that is uncollected
in the Environmental Fee and there are $655,000 in uncollected court costs, of which
$286,000 would come to the Town.
Councilmember Spelich said that if they take Councilmember Brown's idea of a $150
Public Safety Fee and show the residents they are going to collect what is owed, they
need to set the standard that if they d❑ not pay, they are taking it seriously. He said that
Mr. Rudolphy's statement that they will probably see a decrease in collection percentage
with a nigher fee is probably true; there are always going to be people that will not pay.
What people are looking for in Town is fairness and he believes that the Public Safety Fee
is fair. He said that past councils made the error of charging $36 for an Environmental Fee
when it never covered the actual costs.
He said that he is not too excited with a sales tax increase; he agreed with the Vice Mayor,
but he believed that the Environmental Fee needed to be added into the Public Safety
Fee.
Councilmember Brown replied to the Vice Mayor that Scottsdale's sales tax may be at
8.05%, but they have a primary and secondary property tax. If the Town had that, they
could probably cut their sales tax in half.
Councilmember Magazine said that he does not like raising sales tax as it hurts the poor,
but if they face the facts, $100 in sales would increase the amount by 30 cents. He said
that it would cost more in gas to go to Scottsdale and they need to consider that as well.
He asked if they could possibly have a hardship clause for the Public Safety Fee. Mr. Miller
said that he would be happy to look into that, similar to what SRP uses.
Vice Mayor Tolis said that Mr. Rudolphy brought up the option of selling the cell tower
contracts. He believes that would be more appropriate to be discussed in executive
session, but he is very interested in picking the low-lying fruit in terms of revenue and
before it is discussed, he would like the pros/cons of doing so. Councilmember Scharnow
agreed.
With regard to the collections, Vice Mayor Tolis asked if that was being addressed in the
proposed budget. Mr. Miller said that they did include funding for a contract person. He
said that there are advantages to working under a contract to go after court fines and the
Environmental Fee.
Councilmember Scharnow asked how much of the 14% increase with MCSC was
attributed to pension, Mr. Miller said that pension played a big part of it, but the biggest
part, other than the mandated 3% charges for administration, was based on last year's
experiences where they had a lot of high -profile incidents in Fountain Hills. He said that
they are still anticipating an average of a 10% increase annually, due to the pension. He
said that all municipalities are facing this pension issue.
Town Council Special Meeting
April 18, 2019 — Minutes
Page 6
Councilmember Scharnow said that he would agree with being in competition with
Scottsdale and its impact on sales tax, but that would only be on big -ticket items. He does
not think it would affect the mom/pop stores to the degree it would hurt them. He said that
sales tax has a very efficient way of collection. It has not been raised since 2003 when it
went from 1.6% to 2.6%, To him, having it go up .3% is relatively minor. Mayor Dickey
noted that it was raised in 2003 because that is when they lost the Fire District.
Councilmember Brown said that he wanted to point out that if they do not do something
with the sales tax they will not have the total amount needed to turn the nut in the short
term. He agreed that $.30 on $100 bill is not much.
Councilmember Spelich said that he is totally interested in finding out about the cell towers.
He said that in Chicago, Mayor Daily received $1 billion in parking meters, but blew
through that money in six years. They need to consider the long-term leases and what
could be generated in that amount of time.
Vice Mayor Toiis said that to Councilmember Scharnow's point, increasing the sales tax
is no big deal on a $100 ticket at the store, but his vision for this community is to be the
best of the best with a high -end, step above downtown than is expected in other
communities that draws people there to spend money. He said that they have Rex Foley,
an auto dealer in town, selling higher -end vehicles. That is the type of businesses they
need, and they may have second thoughts about growing their business if the sales tax
increases too much.
Mayor Dickey said that over the years the Legislature has taken away tool after tool and
before they go further, she would like to see them implement some type of increase. If
they do not want to have a separate Environmental Fee, they should keep it on the books,
but have it remain at $0 so they could be grandfathered in case the legislature makes
future changes.
She said that she totally agrees with the hardship clause. She said that she also agreed
with the need to be stronger In enforcement, and make sure that when someone comes
in for some type of service from the Town, that any outstanding fees are paid.
Mayor Dickey said that for many years they have had the 10% increase included year
after year for MCSa. Last year they had no increase and with the 14% increase this year,
it still averages out to be conservative. That being said, she said, it still does not mean
they do not look at other options for the future.
Michelle Webb, Fountain Hills resident, said that she was there on Monday for the open
house on the budget, and she keeps thinking about the Public Safety Fee. She suggested
that they consider a Public Safety Fee of $365 a year, or $1 a day. She said that she was
concerned with the idea of a sales tax increase since they are trying to bring in business.
She said that in New Jersey her father received $36,000 or $40,000 a year in cell tower
leases.
Mr. Miller then reviewed the overall budget process.
Councilmember Brown MOVED to direct staff to raise the sales tax to .3%; SECONDED
by Councilmember Magazine; motion passed (5-2) with the following roll call vote:
Town Council Special Meeting
April 18, 2019 -Minutes Page 7
COUNCILMEMBER SPEUCH
NAY
MAYOR DICKEY
AYE
VICE MAYOR TOLIS
NAY
COUNCILOMEMBER BROWN
AYE
COUNCILMEMBER SCHARNOW
AYE
COUNCILMEMBER MAGAZINE
AYE
COUNCILMEMBER LECKRONE
AYE
Councilmember Brown MOVED to direct staff to set up a Public Safety Fee of $365 on an
annual basis, to include a hardship clause, and suspend the Environmental Fee;
SECONDE❑ by Councilmember Scharnow.
Councilmember Leckrone said that is a big jump and is a lot to grasp. If they are
considering raising the sales tax, this is more money than proposed.
Councilmember Magazine said that he could not support a $365 fee.
After brief discussion, Councilmember Brown WITHDREW his motion; Councilmember
Scharnow WITHDREW his second.
Councilmember Brown MOVED to direct staff to initiate a $185 annual fee for public safety,
to include a hardship clause and suspend the Environmental Fee (with no sunset);
SECONDIED by Councilmember Magazine; motion passed (6-1) with the following roll call
vote:
MAYOR ❑ICKEY
AYE
VICE MAYOR TOLIS
AYE
COUNCILOMEMBER BROWN
AYE
COUNCILMEMBER SCHARNOW
AYE
COUNCILMEMBER MAGAZINE
AYE
COUNCILMEMBER LECKRONE
AYE
COUNCILMEMBER SPELiCH
NAY
Vice Mayor Toiis said that he would like to see a proposal come forward from staff on a
bond package that would be consistent with the payment residents are currently paying
on the Saguaro bond. Mr. Miller clarified that this will not be coming back to the Council
until September, when staff brings back the Pavement Management Plan for further
consideration.
Mayor Dickey noted that there will be a hearing on ,tune 18, 2019, for the public to share
any comments on the sales tax increase.
4. Adjournment
Councilmember Brown MOVED to adjourn; SECONDED by Councilmember Magazine;
passed unanimously.
Town Council Special Meeting
April 18, 2019 — Minutes
Page 8
The Special Meeting of the Fountain Hills Town Council held April 18, 2019, adjourned at
7:54 p.m.
TOWN OF FOUNTAIN HILLS
Ginny Dickey, Mayor
ATTEST AND PREPARED BY:
Elizabeth A. Burke, Town Clerk
TOWN OF FOUNTAIN HILLS
MINUTES OF THE SPECIAL MEETING OF THE
FOUNTAIN HILLS TOWN COUNCIL
APRIL 23, 2019
1. CALL TO ORDER — Mayor Ginny Dickey
Mayor Dickey called the Special Meeting of April 23, 2019, to order at 5:32 p.m.
2. ROLL CALL — Mayor Ginny Dickey
COUNCILMEMBERS PRESENT: Mayor Ginny Dickey; Vice Mayor Art Tolis;
Councilmembers Mille Scharnow, Dennis Brown, Alan Magazine, Sherry Leckrone and
David Spelich.
COUNCILMEMBERS ABSENT: None.
STAFF PRESENT: Town Manager Grady Miller, Town Attorney Aaron ❑. Arnson, and
Town Clerk Elizabeth A. Burke.
3. Discussion and direction to staff regarding the FY2019-20 Town of Fountain Hills Budget.
Mr. Miller said that they plan for the future through the budget process. They met for a
retreat in February where they looked at different fund balances and preliminary capital
budgets, held a separate meeting on capital and two separate meetings on revenue
options. Today was an opportunity to shape the budget, with the plan to adopt the
Tentative Budget on May 7 and the final budget on June 4, 2019.
Finance Director Craig Rudolphy then began a PowerPoint presentation (attached hereto
and made a part hereof as Exhibit A) which addressed:
VISION STATEMENT
Mr. Rudolphy explained the internal budget process, noting that they start the process in
December with direction to staff to prepare their preliminary budget and enter it into Munis
(software program). He said that they are told not to include any new programs or
activities. They are to prepare separate documents, Known as Supplements, to address
any new programs, activities, tasks, and include in their documentation whether they need
money or if there would be an associated revenue source. In addition to this process, they
are also to include any staffing requests. He and the Town Manager then meet with each
department head to discuss their budget, supplement(s), and staffing requests in detail.
Mr. Rudolphy said that they then prepare for the retreat in February and from that,
incorporate any direction from Council and put everything together for presentation to the
Council in April.
He said that the meeting tonight was to g❑ over the preliminary estimates with adoption of
the Tentative Budget on May 7, 2019, which would be the maximum amount permitted to
be set. The first meeting in ,tune the Council will adopt the final budget, the fee schedule,
Town Council Special Meeting Minutes
April 23, 2019
Page 2
organization chart, and compensation plan. The second meeting in June will adopt the tax
levy to pay for the Town's outstanding bonds. Also at that meeting the Council will discuss
and give direction on a proposed sales tax increase and any other potential new fees.
GENERAL FUND PROJECTIONS
Mr. Rudolphy said that staff believes that Fountain Hilts will level off, while other
cities/towns in the state will continue to grow, which means that the overall pie will be
larger, but the Town's percentage of shared revenues will decrease.
STREETS FUND
OUTSTANDING BONDS
Councilmember Magazine noted that this was the smallest budget in the last five to six
years. Mr. Rudolphy added that this is the total Town budget. In prior years, they were
making expenditures for capital items such as the fire station and Adero Canyon
improvements.
BUDGET HIGHLIGHTS
Budget Assumptions
Councilmember Magazine said that earlier in the year Mr. Miller had suggested they talk
about a public affairs staff person and he does not see that included. Mr. Miller said that
was requested in the budget two years ago, but the Council at that time thought the money
was not something they felt strongly about. He then reviewed the positions that are being
recommended, noting that some of them have a related revenue offset.
Code Enforcement Officer
Sr. Building Inspector
Procurement Officer
Part-time Account Clerk
Street Maintenance Technician
Councilmember Magazine said that he thought that a public affairs person was absolutely
necessary as they have so many rumors that go around Town. Councilmember Spelich
said that they will never quash rumors. He believed that the onus of getting the message
out falls on the Town Council members that have been elected. They need to take it upon
themselves to go out into the community and speak to organizations.
Councilmember Magazine said that he was not suggesting that such a staff person argue
with people on Facebook, but show them some of the facts and clarify statements that are
not true.
Councilmember Scharnow said that he thought they had a staff person on staff already
that spends some time with social media. Mr. Mayor said that the Tourism staff member
in Community Services provides 20% of her time toward public information efforts. Mayor
❑ickey said that they have been talking about rethinking some of those duties; perhaps
not with the full-time person.
BUDGET ASSUMPTIONS
POTENTIAL FUTURE DEVELOPMENT
Town Council Special Meeting Minutes
April 23, 2019
Page 3
Discussion was held on the future development slide after Vice Mayor Tolis said that he
had recently spoken with the owner of Copperwynd. Mr. Rudolphy said that this slide was
generated for the Council Retreat when Copperwynd was not progressing. Mr. Miller noted
that they are, in fact, back up and running after a delay due to a conflict between the
developer and contractor.
VARIABLES/UNKNOWNS
FOUNTAIN HILLS 19-20 BUDGET HIGHLIGHTS
PUBLIC SAFETY INCREASES TOTAL $693,173
FYI9-2❑ BUDGET SUMMARY
Byfund
In reference to the slide regarding funds, Mayor Dickey asked if they have too many funds.
Mr. Miller said that over the years councils have set aside money for certain uses. It is a
good way to show what they are collecting and for what.
Councilmember Scharnow said that they all have balances and sometimes people think
they have all that money sitting in the bank, when most of them are restricted ❑n spending.
Mr. Rudolphy said that during the Retreat staff went through the 18 various funds and
indicated whether they were restricted or unrestricted —whether they were Council -
imposed or statutorily -imposed. He said that their accounting policies and standards have
strict requirements as to what can actually be called a "fund."
He said that the auditors had a debate with him on the Environmental Fee fund, but in the
end they allowed the Town to continue it. He said that if the Council chooses to eliminate
it, then the auditors are going to say they cannot have that fund. Councilmember Magazine
said that he recalls the Mayor's suggestion that if they eliminate the fee that they maintain
the fund, in case the legislature makes changes in the future.
OPERATING BUDGETS — CHANGES
CORE SERVICES FROM ALL FUNDS
RESERVE FUNDS (Fund Balances)
Brief discussion was held ❑n the Rainy Day Fund. Mr. Miller noted that it was restricted
only by the Council policy. Mr. Rudolphy said that the current policy is to have on hand
20% of the average expenditures of the General Fund for the last five years.
He said that whenever they do a bond issue they submit the bond statement to the rating
agencies. Depending on which ones they choose, they will come back with a rating —
currently that rating is AA+ which very few have. They consider such things as
management of the organization, length of service, reserves, and demonstrated patterns.
He said that if they did not have that Rainy Day policy, they would not have as good of a
rating.
5-YEAR FINANCIAL OVERVIEW
FIVE YEAR GENERAL FUND REVENUE PROTECTIONS
PAVEMENT MANAGEMENT PROGRAM
Town Council Special Meeting Minutes
April 23, 2019 Page 4
GENERAL FUND PROJECTIONS
OPERATING COSTS PER CAPITA
GENERAL FUND PROJECTIONS
ORGANIZATIONAL CHART
PUBLIC SAFETY
❑iscussion was held ❑n the Fire Department. Mr. ❑tt said that the budget reflects the same
personnel as before. They have made some changes to the service areas, but that has
not been fully integrated into the dispatching. They hope to have that in the CA❑ program
in the near future.
Mayor Dickey asked if they would change the number of fire fighters per shift. Chief Ott
said that the current model works well; he does not see a change in the near future.
❑iscussion was held on who dictates which team responds to a call. Chief Ott said that is
dictated by Rural Metro. He said that back when they started running things, they found
that one paramedic and one EMT worked weal. He said that a lot of calls do not take the
fire engine. The ladder tender is able to run that call and make that the best efficiency and
use of what they have. He said that the Town Manager and Rural Metro dictate staffing
and the contract.
FIRE & EMERGENCY MEDICAL
LAW ENFORCEMENT
MUNICIPAL COURT
Mr. Rudolphy said that the increase of $48,252 in municipal court is for staffing to help
with collections. Councilmember Spelich asked Judge Melton to come forward to provide
details on the outstanding fees and criminal versus civil fees.
Judge Melton said that they have three types of collections: 1 ) collected; 2) never
collected; and 3) collected with some support and encouragement. He said that right now
there is really no one that can do that for there.
Vice Mayor Tolis asked what others in the field do for collections, or if they ever consider
a collection agency. He said that having worked with FDIC -secured bank loans, when
there is nothing at stake, there is no motivation for people to pay.
Judge Melton said that there is a collection agency that many courts use. They send out
letters and if they do not pay, they suspend the registration on their vehicles, and it can
affect their driver's license as well. Typically, they can do an Order to Show Cause if not
pay and issue a warrant, but some people do not pay regardless.
Vice Mayor Tolis asked if someone would be arrested if they have an outstanding warrant.
Judge Melton said that sometimes in that situation, they are difficult to find. They try not
to do that initially as it costs a lot of money to do it. Councilmember Spelich said that in his
personal experience, it is amazing when a judge orders a bench warrant as money
appears from everywhere. He asked the judge if it was his intent to issue bench warrants.
Judge Melton said that he does not always. The first booking fee is $325 the first day. If
they are chasing money they are never going to get, it is not effective.
Town Council Special Meeting Minutes
April 23, 2019
Page 5
Councilmember Spelich said that if it was civil, they could suspend their driver's license if
they do not pay and a lot of jobs are contingent on having a valid driver's license.
He said that he and the Judge also discussed the ability for the courts to fund this position
by increasing court fees, which, in turn, could pay for it. Judge Melton said that was correct.
He said that there are other things they can do as well, such as intercept an income tax
return.
Vice Mayor Tolis said that there is nothing worse than throwing good money after bad. He
asked Judge Melton if he was saying that if it is uncollectable he would not impose a fee.
Judge Melton said that in that instance, he would not issue a warrant. He said that there
are some that live in the area that have had a number of problems with the court and they
are what they are.
Vice Mayor Tolis said that he was in favor of collecting the fees. When Councilmember
Spelich brought this issue up three weeks ago he contacted the Judge and asked for a list
of those that owe, and whether they were individuals or entities. He wondered if they were
collectable if someone had filed bankruptcy. Judge Melton said that he was not a
bankruptcy lawyer and could not answer that question. Mr. Miller said that they will be
evaluating this and see how it is working, and they will provide periodic updates to the
Council.
Mr. Miller said that they did send an a -mail regarding outstanding fines or fees. In looking
into this further, most fees are charged at the front end of the services, such as rental fees
and user fees. Where it gets clouded is with construction sales tax. They have had action
or judgements where a contractor did not admit their sales tax. They are still trying to
compile the information requested.
Councilmember Leckrone asked the Judge if he would anticipate the new employee
tracking down information to provide to law enforcement to arrest people on bench
warrants. Judge Melton said that they will be able to fill in gaps on information. They did
find that helpful when he was in Guadalupe.
Councilmember Spelich stated, for those not in law enforcement, it is very hard to not
leave a print of where someone is, even if it is five years old. They will arm this individual
with Lexis Nexis and if anyone applies for any type of utility, it would pick them up. He just
found a guy in Alaska in a fishing village who thought he was off the map.
Mr. Miller explained that it would be run through payroll as a temporary employee with no
benefits, and it would not show up as an FTE. They will evaluate it and then bring it back
in the future.
Mayor Dickey thanked Judge Melton for his work on Teen Court. She noted that the
Council would be discussing this further on April 30, 2019, in their joint meeting with the
Fountain Hills Unified School District.
GENERAL GOVERNMENT
Town Council Special Meeting Minutes
April 23, 2019
Rage 6
Mr. Rudolphy said that this is the place where costs applicable to the entire Town are
recorded. A lot of that is membership in organizations, and community contracts that are
budgeted there.
BUDGET HIGHLIGHTS
Brief discussion was held on the Comprehensive User Fee Study listed at $50,000, when
Vice Mayor Tolis said that he remembered that being a $36,000 charge. Mr. Rudolphy
said that the contract was written for $36,000, but when the budget was put together he
was estimating that amount at $50,000.
Vice Mayor Tolis said that with all due respect, when they are having public meetings like
this and there are rumors going around about misspending, they should be sure that the
numbers are precise. He said that if the contract is $36,000, then the slide should indicate
$36,000.
Councilmember Magazine asked about the $80,000 charge for the general plan update.
He asked where that number came from and if staff found any use in those plans. Mr.
Miller replied that the General Plan is very important and it does have a lot of value to
cities and towns, especially with regard to land use. He said that he does not agree with
the mandate that the State has given them, but it is required. He said that the money is
used to pay the consultant for putting together the General Plan based on input from the
community. He said that the plan will provide deliverables in the end.
Mr. Miller said that there are important elements to the plan such as economic
development, transportation, open space, etc. It contains a lot of elements that provide
direction to staff and the Council. He said that this is not an oddity, every municipality in
the state has to update their plan every ten years.
Councilmember Scharnow said that they could debate the number, but they are mandated
to have this done every ten years. He said that just like the Environmental Fees that are
federally mandated, this is a state mandate.
Councilmember Magazine asked what the relationship is between the General Plan and
the five-year Strategic Planning Advisory Commission (SPAC) plan. Mr. Miller said that
they are two different plans. He said that the SPAC is due for a complete redo next year,
but the state law requires specific elements to be included and the General Plan must be
approved by the voters. He said that he has met with the Vision Fountain Hills 2.0 to make
sure there is no duplication of effort and he and John Wesley met with the consultants to
make sure they are not duplicating surveys, etc. He added that the General Plan gets into
higher -level planning detail for the community. It is also used by companies and others
that are considering development in Town.
Mayor Dickey said, in regard to the contingency fund, that if they do decide to impose an
increase in the sales tax, it would probably start in September. One of the questions she
had was whether they could add to the contingency to allow for some of the funds collected
to be used this next year if they were to have another catastrophic event.
Vice Mayor Tolis asked if they currently tax online things such as Amazon. Mr. Rudolphy
said that is a complicated matter. The Town is able to tax such companies as Amazon
Town Council Special Meeting Minutes
April 23, 2019
Page 7
because they have distribution centers located in the state. If there is no physical building
in the state of online businesses, they are not able to tax them.
Vice Mayor Tolis asked what kind of tax revenue they were receiving from them.
Mr. Rudolphy explained that it is confidential information. He receives monthly reports
from the State for payments made by individual taxpayers, but he had to sign a
confidentiality statement in which he agreed to not disclose that information.
Mr. Miller said that this will be changing again —it is called the Wayfair legislation. He said
that in the past Congress exempted the states from imposing sales tax on online
businesses, but they eventually compromised and said that if they had a brick and mortar
facility within the state, then they could be charged sales tax.
He said that right now the state legislature and the League are trying to work out an
arrangement in the model tax code that the cities/towns use. He said that the state is trying
to put in a moratorium on such tax.
Mayor Dickey said that is why they are needing to talk with the Legislature. At first it was
good; it would have created a nexus. It was going well, but then it got amended. As of
Monday they were told the League is at the table to represent local governments. She
said that it is complicated and is not yet settled.
Mr. Rudolphy said that up until a few years ago, they were able to pick up a phone and
question the Town's contracted TPT sales tax auditor whether a company was paying
their taxes and they would do a desk review. Based on that review, he would determine if
they needed to do an onsite visit. With the TPT revision a few years ago, the legislation
removed that option for the Town.
Now he has to undergo training for himself and his staff. They have to be certified by the
Department of Revenue and become an agent of ❑OR. They then have to request
information from the DOR, assign it to their auditors, and then they would determine if it
was legitimate. Whenever he makes a recommendation it has to be sent back to
Department of Review and they review his work. In the past, if they found that the taxes
were due, they could have him file a tax lien. Now all tax liens must be filed by the
Department of Revenue.
ADMINISTRATION
ECONOMIC DEVELOPMENT PLANNING APPROACH
Councilmember Magazine said that they received an e-mail this week saying that the
Town is not doing anything in economic development, making suggestions, some of which
are not legal. He asked if staff had a list of new companies that have moved into Town.
Mr. Miller said that staff could provide that. He said that the Economic Development
department does track that. He said that it is probably time for the Economic Development
Director to come before Council with an update.
Brief discussion was held on the third -party marketing company. Mr. Miller said that the
principals moved and went to a different company, and the Town went with them. When
the Council asked for the second position for economic development last year, the money
was not budgeted for the retail strategies contract to continue into the future.
Town Council Special Meeting Minutes
April 23, 2019
Page 8
Acting Economic Development Director Michael Martell@ said that they began three years
ago at $50,000. It was renewed for a second year at $25,000 and it is not being proposed
to continue with them into the future. He said that they do attend trade shows, conferences,
etc. putting Fountain Hill's name and brand out there.
Councilmember Magazine said that he supported this in the beginning; now he is
questioning his vote. To him the bottom line is, "how many companies are coming here?"
Vice Mayor Tolis and Councilmember Spelich agreed,
Vice Mayor Tolis said that now they have Scott Cooper (prior director) resign and they are
starting all over again. Mayor Dickey said that the Town wished Scott well, but she would
not agree that nothing has happened. She said that some of their pursuits may have been
a little unfocused due to a number of reasons. They are looking at, and talking about,
doing different things.
Mr. Miller said that just before Scott left they were launching another Economic
Development Plan Update with a focus on what is successful and what others have had
success with, and they will be bringing this back to the Council.
He said that staff did interviews last week, but they are not ready to make any
announcement. They believe they will have someone on board soon. He said that he is
very proud of EVIT, the business accelerator, which has been open and they have had
businesses in there. It is just the beginning.
Mayor Dickey said that economic development is more than how many retail businesses
come into town. Some of their events involve economic development. There are great
relationships working together between departments.
Councilmember Scharnow said this is one of those areas that is not mandated. He
remembers sitting in the audience the last few years when councils were talking about this
and budgeted money toward it. Now they have a new council and they need to decide if
they are willing to stay in it for the long haul. He said that it was the same thing with tourism.
The Chamber used to address tourism; when they dropped it the Town took it on. He said
that they are marketing and branding the Town and getting exposure.
Vice Mayor Tolis said that he is passionate about this department; 52% of their budget
comes from sales tax revenues. There is a direct correlation between sales tax revenues
and businesses opening. He said that he is thinking that they have not seen results over
the past few years. He thinks Scott would stili be here with a raise.
Councilmember Magazine said that he sees it differently. He thinks that Scott did an
excellent job with terrific results, and that is why he asked for a list of businesses, as there
have been a lot.
DEVELOPMENT SERVICES
In this department, Mr. Rudolphy said that they will see a decrease in building safety
because they are eliminating the contract services and adding a new employee.
PUBLIC WORKS
COMMUNITY SERVICES
Town Council Special Meeting Minutes
April 23, 2019
Page 9
With regard to the Streets Fund, Councilmember Magazine said that he is always hearing
types of information that the citizens should be aware of, such as 354 lane miles. He
suggested that this type of information be included in the quarterly paper, or a fact sheet.
Mr. Miller said that perhaps they could include a snapshot of such data in the Fountain Hills
First.
CAPITAL IMPROVEMENT PLAN
Brief discussion was held on the possibility of having signage to indicate a capital project
and where the funding comes from. Mr. Miller said that was a good idea and staff would
look into that further.
Councilmember Scharnow said that at a prior meeting he recommended the repainting of
the community center and Town Hall. Mr. Miller said that it was in the budget, but is
separately listed in the Facilities Replacement Fund.
FEE SCHEDULE CHANGES
PERSONNEL
Number of FTE Employees
Employees Per Capita
PERSONNEL
Councilmember Magazine said that this was another example of what they should be
telling the citizens.
BUDGET ADOPTION STEPS
Councilmember Magazine said that he wanted to thank Craig and his staff. This is
Mr. Rudolphy's last budget and it is result of many hours of days and work. They come in
on the weekends, holidays, and they have done a superb job.
Councilmember Brown also thanked Mr. Rudolphy and said that of the presentations he
has sat through, this was the best he has seen.
Councilmember Brown said that he did not see anything included for employee raises and
asked if that was possible. Mr. Miller said that last year the Council authorized 2.5% on
July I and another 2.5% on January 1. He was not recommending any increases this year.
Councilmember Brown said that he thought they needed to look at that closely. He said
that he would certainly hate to see staff feel that they have to start departing because they
cannot keep them competing with other communities that are willing to pay more.
Mr. Miller said that he just recently met with the East Valley managers in March and they
were looking at 2.5% to 3.5% increases. If Council wanted to direct him to program
something in, they could do that tonight.
Councilmember Brown said that he believes that what the other communities have been
discussing should be their minimum. He said that he liked the way Mr. Miller did it last year
with part of the increase in July and the rest in January. Council concurred.
Town Council Special Meeting Minutes
April 23, 2019
Page 10
Question was raised as to the 20.8% increase for Council expenses. Mr. Miller said that
they budgeted $10.000 to allow for Four counciimembers to attend the Annual League
Conference in Tucson (increase of $3,800).
Mr. Miller said that the Executive Assistant cast is allocated 65% in the Manager's budget
and 35% hits the Mayor/Council. He said that the $3,800 fast year was for a market -based
adjustment to her salary a year ago. He said that with the person they just hired, she is
not earning at the same level.
Brief discussion was held on the topic of Council pay and staff was asked to took into an
increase further for the next council. Mr. Miller said that staff will evaluate other cities and
make a recommendation. He said that it would not go into effect immediately, they cannot
claim to be personally benefiting from it. He said that having a CPI would help so that
every four years it would go up automatically. He will bring back information for further
discussion.
Vice Mayor Toiis said that he believes the Economic Development position is one of the
most important positions in this town and he would like to see some real benchmarks, with
goals and objectives. He suggested that they consider seeing bonuses for increased sales
tax revenues.
He would also like to have them consider an increase in the percentage of taxes going to
the downtown and tourism -related activities. Councilmember Magazine said that
establishing a bonus for one person does not work. They need to look at the whole
organization or it becomes a political mess.
Mr. Miller said that he is hearing some really good ideas. The bottom line is that the Council
would like to have an active part in economic development, and he suggested that perhaps
they could schedule a work session and have Council provide some direction and hear
from the new Economic Development Director.
Mayor Dickey said that when they talk about future Council salary changes (as directed
above), she would also like to discuss the term of the Mayor. She then reminded everyone
that May 7 will be consideration of the Tentative Budget which means it will be the
maximum amount they can approve.
Mr, Miller said that the Council will be receiving a detailed book that is a combination of
program and line item.
4. ADJOURNMENT
Councilmember Brown MOVED to adjourn; SECONDED by Councilmember Magazine;
passed unanimously.
Town Council Special Meeting Minutes
APril 23, 2019
Page 11
The Special Meeting of the Fountain Hilis Town Council held April 23, 2019, adjourned at
7.49 p.m.
TOWN OF FOUNTAIN HILLS
Ginny ❑ickey, Mayor
ATTEST AND PREPARED BY:
Elizabeth A. Burke, Town Clerk
TOWN OF FOUNTAIN HILLS
MINUTES OF THE JOINT MEETING OF THE
FOUNTAIN HILLS TOWN COUNCIL
AND FOUNTAIN HILLS UNIFIED SCHOOL DISTRICT BOARD
APRIL 30, 2019
1. CALL TO ORDER — Mayor Ginny Dickey
Mayor Dickey called the Joint Meeting of April 30, 2019, to order at 5:30 p.m.
2. ROLL CALL — Mayor Ginny Dickey
COUNCILMEMBERS PRESENT: Mayor Ginny Dickey; Vice Mayor Art Tolis;
Councilmembers Mike Scharnow, Dennis Brown, Alan Magazine, Sherry Leckrone and
David Spelich.
COUNCILMEMBERS ABSENT: None.
STAFF PRESENT: Town Manager Grady Miller, Town Attorney Aaron D. Arnson, and
Town Clerk Elizabeth A. Burke.
SCHOOL BOARD MEMBERS PRESENT: President Mrs. .sill Reed; Vice President
❑r. Wendy Miedel; Board Members Mrs. Judy Rutkowski, Nadya Jenkins and Dr. C.T.
Wright.
SCHOOL BOARD MEMBERS ABSENT: None.
SCHOOL STAFF PRESENT: School Superintendent Dr. Alien.
3. Discussion relating to intergovernmental agreements between the Town of
Fountain Hills and the Fountain Hills School District
a. Resolution 2003-68 — Intergovernmental Agreement relating to Channel 99
b. Resolution 2007-01 — Intergovernmental Agreement relating to construction,
installation, operation, maintenance and joint use of facilities for recreational and
athletic facilities
C. Resolution 2007-26 — Intergovernmental Agreement relating to shared use of
District and Town facilities.
Mr. Miller said that they have the resolutions attached to the agenda, which show that the
Town and School District have several working relationships
TOWN COUNCIL AOINT MEETING WITH THE FOUNTAIN MILLS
UNIFIED SCHOOL DISTRICT BOARD - MINUTES
APRIL 30, 2019
PAGE 2
Board Member Dr. Miedei thanked the Town for working with the School District, allowing
some of the athletic teams to use the community center at no charge. She said that she
appreciated the different camps and programs brought by the Town. She said that they
have been wonderful and the kids really enjoy the activities.
Mr. Miller said that it is a model; not all towns and school districts have such a positive
working relationship.
President Reed noted that the signatures on the IGA's are from four superintendents ago
and perhaps it was time to update them. Mr. Miller said that they were written to be
evergreen, but there may be some language changes needed. He and Dr. Allen could
meet and determine if there are any relevant changes needed.
Mayor Dickey said that when she was on the School Board they had just started talking
about having a School Resource Officer. She said that it was nice to see them working
together as they all have the same constituents. She said that in February she and the
School Board President met to discuss some possible projects. She asked if any type of
a project would need to be done through an IGA, or if they can have more of an informal
agreement for joint projects. ❑r. Allen said that they could work through an informal
agreement; Mr. Miller concurred, as long as it did not include governing the use of a facility.
Board Member Rutkowski said that with all the programs available through the School
District and the Town, the kids could not say they do not have anything to do.
Councilmember Scharnow said that most recently they updated the strategic plan which
has components about the District and Town working together, and he wants to keep that
working relationship strong.
4. Discussion relating to safety and security of Fountain Hills Schools and Campuses
a. Recently Completed Maricopa County Sheriff's Office Site Vulnerability
Assessment (will include speaker points in agenda packet but not full report due
to security concerns)
❑r. Allen noted that speaker points were included in the agenda packet.
b. Improvements made to schools to improve security
Dr. Allen said that they believe they have safe and secure school campuses, but
they are constantly seeking improvement. They have undertaken several
endeavors with respect to school vulnerability. They have assessed both the
access and perimeters.
He said that they are not trying to restrict access, but they want to make sure that
adults or visitors go where they are allowed. They have added bullet -resistant
glass and walls, and have buzzer doors, in the reception area. When a visitor or
parent walks into the front lobby, they meet and greet a receptionist. This is a
significant improvement paid for by bond funds.
TOWN COUNCIL JOINT MEETING WITH THE FOUNTAIN HILLS
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Secondly, they recently completed (fall of 2018) an assessment of the perimeter
vulnerability. They have not done significant construction on that yet; It is being
planned out over a multi -year period of time.
Councilmember Magazine asked who did the assessments. Dr. Allen said that it
was the Maricopa County Sheriff's Office Counterintelligence Office who worked
with the District's DERT (District Emergency Response Team).
In addition, Dr. Allen said, their plans have been uploaded into the AZTEC
statewide emergency management safety and security program so if there was an
emergency, they would already have demographic information with site plans.
Dr. Allen said that this summer they are upgrading their server system s❑ they will
have the infrastructure capacity to maintain the storage of data. In addition, they
just updated specific points of access where they had padlocked areas and they
are moving t❑ push bars s❑ students can evacuate, but access Is limited.
Councilmember Spelich reported that he and the Mayor attended a school safety
conference in 'Phoenix Last Friday. He said that according to the event organizers,
it was the first time that so many different agencies were there, such as US Secret
Service, Behavior Profiling of the FBI and Sheriff Penzone's office, and they also
had some Green Beret Special Farces. He said that they drilled into them the need
for schools to drill the students in active shooters and how important it is to get the
rids familiar with different scenarios.
He said that they also talked about the need for school districts to have security
directors. He said that currently it seems to be being handled mostly by athletic
directors. He said that he understands that budgets are limited but he thinks that
in the age they are in and the way things are going, they should be looking at a
director of security, and they could also do threat assessments with students.
❑r. Allen said that they will consider that in the future. He said that the district
employees do partake in training in preparedness and safety meetings. They also
work with the Property Liability Trust and they attend annual regional consortium
meetings where they interact with law enforcement from school districts and
municipalities.
He said that they also engage their Athletic ❑irector with the School Safety and
Preparedness Office and they have attended several times over the law few years.
He said that they have taken a multi -prang approach involving existing staff. He
said that they have access to the School Resource Officers Brooks and Miller,
during school hours at all three sites and they do threat assessments. If they see
any type of aggressive behavior, they work with the School Threat Assessment
Team, under the lead of the School Psychologist. Once the assessment is done,
there is a plan put in place that includes discipline, behavior monitoring and limiting
certain access to the student.
Dr. Allen said that they have also done lock -down practices, similar to a fire drill.
He said that oftentimes active shooters are students themselves versus someone
from the community. They need to learn to shelter in place or run/fight/hide. He
TOWN COUNCIL JOINT MEETING WITH THE FOUNTAIN HILLS
UNIFIED SCHOOL ❑ISTRICT BOARD - MINUTES
APRIL 30, 2019
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said that they practice those and will continue to do so. He said that he was at
Grand Canyon University for a Superintendents Symposium and they were offered
free training for active shooting. He said that they have a dedicated staff; there are
complications in finding a specific staff member for that narrow type of
responsibility.
Couriciimember Spelich said that they also mentioned a program in Arizona where
they will teach teachers how to handle wounds so they can render fair aide in such
situations. Dr. Allen said that the Trust did a training specifically for high school
teachers for that exact thing just two weeks ago.
Board Member Rutkowski said that at a conference she attended, they talked
about safety and there was a different attitude. They talked about the fact that no
one wants t❑ share information with regard to student behavior. She said that the
teachers need to feel free to say something if they see something.
President Reed thanked the Town for providing the School Resource Officers. She
said that it helps to have them get to know the students and it makes a difference
to have the presence of MCSO on their campuses.
G. Town budgeted School Resource Officer position (added as it relates to the safety
discussion)
See above discussion
d. Safe Routes to Schools
Mr. Miller said that the Council has been concerned about pedestrian safety and
they want to protect the youth as they are going t❑ and from school. There is a
program available where they can get some funding from both the Feds and the
Governor's Office of Highway Safety. Town staff will be working closely with
❑r. Allen and his staff to identify routes between the elementary school, middle
school and high school, to make those zones safer.
He said that one area they will be looking at is the mid -intersection crossing on the
south side of Palisades between Golden Eagle and Fountain Hills Blvd. He said
that they will be looking at various routes over the next three months.
President Reed that on their end, they need to remind students to use the
crosswalks. She sees students running across the roads all the time. It is the law
and it is for their own safety.
Brief discussion was held on the crosswalk signal at Hampstead. Mr. Miller said
that they did have issues with the controller, but he believed that has been
corrected.
They also talked about the accident at Hampstead and Palisades, Mr. Miller said
that they did fully investigate that through the Sheriff's Office and it turned out that
the driver was blinded by the sunrise coming up and did not see the jogger in the
TOWN COUNCIL JOINT MEETING WITH THE FOUNTAIN HILLS
UNIFIE❑ SCHOOL DISTRICT BOARD - MINUTES
APRIL 30, 2019
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street. He said that it did bring to his attention that there was an area where there
should be a sidewalk.
Mr. Miller said that they do want to encourage people to walk a little farther and
crass at Golden Eagle rather than the mid -intersection crossings. Also, another
area is in front of Four Peaks Condos in front of Safeway: a lot of people cross
there. Mr. Miller said that they will be doing a mini traffic study and will probably
have another mid -intersection crossing. They will probably come back with options.
e. Bullying and Social Media
Discussion was held on bullying and social media, Dr. Allen said that bullying has
been around for a long time, but it takes on a new face with the new modalities.
He said that the District does have a policy which defines what bullying is and
references the discipline action. He said that it even covers such things as hazing.
Dr. Allen said that in their schools they are trying to teach the kids to build positive
relationships. In March they had a Be Kind Assembly, He said that on May 14 they
are having a session on bullying awareness for parents at 6:00 p.m- at the Middle
School. He said that the Maricopa County Attorney's Office will be presenting their
program "Stand Up to Put Downs."
Councilmember Magazine asked if there was a way for a child to report a bully in
total confidence so they can get some type of relief. Dr. Allen said that each school
has a school counselor where students can report such activity and it can be
investigated.
Board Member Rutkowski said that they have also been presenting the Character
Counts program at the McDowell Mountain Elementary.
Board Member Jenkins said that last fall they had a special presentation sponsored
by the PTO on social media. She said that it covered a lot of the details and how
the kids can get sucked into it. She said that they also have a great partnership
with the Coalition that addresses drug and alcohol awareness. She said that at the
high school they have had at least one incident where students suspected a
student was doing something. She said that it turned out to be nothing, but ail of
the students are very aware.
Dr. Reed said that they do have an Anti -Hazing document for the sports teams.
There was one incident where a player felt they were being bullied and the coach
took action; the player was suspended. He said that at the end of the day, they can
educate, provide counselors, etc, but the biggest problem is at home. He said that
they are relying on the parents to track social media. Once the students leave the
campus there is only so much that the school can do.
Board Member Dr. Miedef said that they are so lucky to have the partnership with
the Fountain Hills Coalition. They are about Finding things that are positive, doing
the right thing, and how to be a friend. She said that kids are speaking ❑ut. As a
School Board, they have started to push for understanding social and emotional
health of their students. She said that at the elementary school the full-time
TOWN COUNCIL JOINT MEETING WITH THE FOUNTAIN HILLS
UiNIFIED SCHOOL DISTRICT BOARD - MINUTES
APRiL 30, 2019
PAGE 6
counselor brings a dog to school. She said that it is about seeing something
happen that is nice and having the students being awarded for their actions.
Councilmember Scharnow said that as a board member for the Coalition this was
wonderful to hear. He said that his fellow board members of the Coalition love
working with the ❑istrict and Town in presenting the programs. The key strategy is
prevention, so kids feel good about themselves. Board Member Rutkowski said
that there are no other districts that have a Coalition like they do.
President Reed said that she could say the same about the PTO. They have the
Youth Frontiers and Be Kind campaigns, specifically designed for appropriate age
levels. They have tw❑ different programs, one geared for high school students,
focusing on boys because of the higher rate of suicide in boys, and the second
program geared toward elementary students and educating them on social media.
Mayor Dickey said that she learned that Arizona is the worst state for
counselor/pupil ratios.
Counciimember Speiich said that his current position is as an investigator for the
State Department of Education, part of the teacher misconduct unit. He said that
the amount of social media traffic that is discovered by parents is staggering. He
said that anyone that has a child should have the password to their kid's phone
and their accounts. He said that he would love to have the District stress to parents
that it is imperative for them to monitor the social media.
5. Discussion relating to proposed use ❑f Fountain Hills High School and Middle School for
possible emergency shelters
Fire Chief Dave Ott said that they have an Emergency ❑peration Plan that provides
guidance t❑ the Town in all procedural areas. One of the things that they have been talking
about is the ability to have a few facilities available for emergency centers.
He said that he has worked in the past with Dr. Allen and the Facilities and Transportation
❑irector. it was determined that the best viable spot would be the middle school, based
on the facilities and the kitchen. The high school was not as beneficial because of the
different tiers and areas.
He said that during the school year some of the fires on the rim may pose a threat. He
said that they feel lucky that for the most part their threats are fairly limited. They could be
looking at power outages during hotter times. For them, they do have the challenge of not
having an emergency generator. They are working with SRP to re-route some of the
power.
Mr. Miller said that they wanted to bring this topic to both of the governing bodies as they
believe it will be coming back to both of them. He said that in this region it would probably
be more of a cooling center. He said that they do have a backup generator at Town Hall,
but that room is designed to be the Emergency Operations Center.
He said that they just wanted to bring this up for discussion and let both bodies know that
they will be working on this and bringing something back for further consideration.
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APRIL 30, 2019 PAGE 7
6. Discussion relating to school district participation in Teen Court
Judge Melton said that this is a program that is near and dear to his heart. He said that
Teen Court is a diversion program for juveniles across the country. If they enter a plea
agreement, they usually go to Teen Court and have students from the local high school or
another community serve as prosecutors, defense attorneys, jurors, etc. He said that the
jury gets to decide the punishment; a lot of times it is writing a letter of apology and sitting
in on the Court.
He said that some years back they had this program with Fountain Hills High School, but
over the years the enrollment and participation dropped. They were hoping to generate
some interest and get them back into the program.
Dr. Alien said that they will bring in the Assistant Principal to work with the Judge.
President Reed said that she would like to have them do this.
7. Discussion relating to Student of the Month
Mayor ❑ickey said that the idea of Student of the Month was brought up by someone in
the recent Leadership class. She said that she thought it was a great idea as it brings
recognition to the students and there are often times when their parents have probably
never set foot in Town Hall or a Town meeting.
Councilmember Scharnow said that as a member of the new Kiwanis group, they have
the Pacesetters Program where they have two students of the month that they recognize.
They send out e-mails and get nominations from the teachers. They usually have a male
and a female. He said that perhaps it could be tailored to this program.
Councilmember Magazine said that at their last Council meeting they talked about the
possibility of a bonus for ❑ne employee and he voiced concerns. He said that he would
voice concerns with this as well, as he would not want to see it become political.
Vice Mayor Tolis said that he would hope that it would be based on the merit of the student
in such things as academics, leadership, sports, etc. He thought it was a great idea. He
said that they have a Teacher of the Month with Four Peaks Rotary and they ask the
principals to identify those teachers that are excelling. He said that he did not think there
was anything wrong with recognizing someone that is doing a good job. Councilmember
Magazine said that he was not against it either, he just wants to make sure it is done right.
Board Member Dr. Wright said that he would agree that they need to do it right, If they
come up with the Town/District criteria up front then they will not have that problem of it
becoming political.
Councilmember Leckrone said that she thought it was a wonderful idea and suggested
they include in the criteria a student's civic involvement since it would be coming from the
Town.
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UNIFIED SCHOOL DISTRICT BOARD - MINUTES
APRIL 30, 2019 PAGE 8
8. Discussion relating to EVIT (East Valley Institute of Technology)
Mayor Dickey said that there was a fact sheet prepared for EVIT and she would like to
start talking about the Accelerator Building and get the students more involved. She said
that there are many good things happening with EVIT. Dr. Allen said that EVIT plays two
roles with the High School. They have the EVIT campus, but they are also providing CTE
classes. At the Four Peaks site they are moving forward with nursing, video technology,
veterinarian technician and cyber security this coming year. They are currently recruiting
kids for that location. There is also the potential of creating internships.
❑r. Allen said that their intent is to continue moving forward and recruiting more kids to
participate in those programs. They do get some kids from Desert Mountain. He said that
Cave Creek is also going down the road of creating a JTED and some kids go to Mesa.
Their goal is to be an intermediary location.
Mayor Dickey said that there have been three classes go through the new Leadership
program, and this was another one of their ideas, including the Student of the Month. She
said that it was eye opening to see the efforts going into their different presentations.
9. Discussion relating to volunteer service hours
Mayor Dickey asked if the District still required community service hours to graduate;
President Reed confirmed that they did. Mayor Dickey asked Mr. Miller if there was an
opportunity with the Town to facilitate some of those community service hours. Mr. Miller
said that he checked with staff and while there are some opportunities, there has been a
challenge in getting students to volunteer for Town activities because it is decentralized at
the School District and they do not have one "go to" person with which to work.
President Reed said that if there are events that the Town needs help with, they could
contact Jodi Langworthy who has a bulletin board where they can post such notices at the
high school. She keeps track of the community service hours.
Board Member Wright said that as a result of this meeting, he hoped that everyone would
recognize the fact that the Fountain Hills Unified School District is still a great district. He
hears people saying negative things, but they are doing an outstanding job. He said that
they need to keep telling themselves that they are great, and he could say the same thing
about the Town. They always hear negative things, but they are an A+ district, and no one
ever wants to talk about that.
Vice Mayor Tolis thanked the School Board for their time and effort put into the District.
He said that while he thought the meeting was good, there are a lot more "meat and
potatoes" they should be talking about and how they can help each other.
He said that he moved here in 2002 and at that time the Fountain Hills Homecoming
Parade was phenomenal; it was well attended. He said that it is important to tie the
community with the District. He would like to see Friday night football games full of
community spirit. They need to continue to focus on positive things.
He said that other issues, such as enrollment and finances, need to be talked about
together.
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UNIFIE❑ SCHOOL DISTRICT BOAR❑ - MINUTES
APRIL 30, 2019
PAGE 9
President Reed thanked the Town for hosting. She is grateful to be able t❑ have a great
partnership with the Town. She agreed that it would be nice to see more school spirit. She
said that they are very thankful to the community because they passed the override. They
have seen other districts that have problems, but in the 16 years she has been there, there
has been only one time that an ❑verride was not passed.
10. Adjournment
Mayor Dickey thanked everyone for coming and said that it was all about working together.
Next time the Council will head to the School District's office.
The Joint Meeting of the Fountain Hills Town Council and Fountain Hills Unified School
District Board held April 30, 2019, adjourned at &51 p.m.
TOWN ❑F FOUNTAIN HILLS
Ginny ❑ickey, Mayor
ATTEST AND PREPARED BY:
Elizabeth A. Burke, Town Clerk
TOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR MEETING OF THE
FOUNTAIN HILLS TOWN COUNCIL
MAY 7, 2019
REGULAR MEETING
CALL T❑ ORDER AND PLEDGE OF ALLEGIANCE — Mayor Ginny Dickey
Mayor Dickey called the meeting of May 7, 2019, to order at 5:30 p.m.
2. INVOCATION — Dean Hosni of the Islamic Speakers Bureau
Mr. Hosni gave the invocation.
3. ROLL CALL -- Mayor Ginny Dickey
COUNCILMEMBERS PRESENT- Mayor Ginny Dickey; Councilmembers Mike Scharnow,
Dennis Brown, Alan Magazine, Sherry Leckrone and ❑avid Speiich.
COUNCILMEMBERS ABSENT: Vice Mayor Art Tolis.
STAFF PRESENT: Town Manager Grady Miller, Town Attorney Aaron ❑. Arnson, and
Town Clerk Etizabeth A. Burke.
4. REPORTS BY MAYOR, COUNCILMEMBERS AN❑ TOWN MANAGER
Mayor Dickey began the meeting by notifying the public that Item 7-H had been pulled
from the agenda and would not be discussed or considered.
Mayor ❑ickey reported that she attended the Maricopa Association of Governments
(MAG) meeting where they discussed the census and aging transit. She said that she
placed a copy of the MAG goals at each of the Council's seats to read at their convenience.
She reported that she and Councilmember Spelich attended a school safety event put on
by the Arizona Business and Education Coalition, and there was als❑ a joint meeting with
the school board held last week.
Council member Scharnow reported that the Chamber had recently held their Annual Gala,
which had good representation from the Town. He said that it was a fun evening and Toll
Brother's received the Mayor's Award and Mike Jones received the New Entrepreneur of
the Year Award. He congratulated all of the winners.
A. PROCLAMATION recognizing the week of May 5 — 11, 2019, as National Travel
and Tourism Week in Fountain Hills.
Mayor ❑ickey read the proclamation and presented it to Grace Rodman-Guetter
with the Town.
TOWN COUNCIL REGULAR MEETING MINUTES
MAY 7, 2019 PAGE 2
5. PRESENTATIONS
A. PRESENTATION of the Government Finance Officers Association Certificate of
Achievement for Excellence in Financial Reporting.
Mr. Miller said that the Town received the annual award from the Governmental
Finance Officers Association (GFOA) for its financial statements. He said that they
have been receiving this award for 17 continuous years. It is a testament to the
professionalism of the Town's staff and he wanted to recognize Mr. Rudolphy and
his staff for a job well done. Mr. Rudolphy noted that the award is on display in the
case on the first floor.
G. CALL TO THE PUBLIC
Pursuant to A.R.S. 38-431.01(H), public comment is permitted (not required) on matters NOT listed on the
agenda. Any such comment fi) must be within the jurisdiction of the Council and (6) is subject to reasonable
time, place, and manner restrictions, The Council will not discuss or take legal action on matters raised during
"Call to the Public" unless the matters are properly noticed for discussion and legal action. At the conclusion
of the Call to the Public, individual councilmembers may (i) respond to criticism, (ii) ask staff to review a matter,
or (iii) ask that the matter be placed on a future Council agenda.
Robert Lewis, Fountain Hills resident, addressed the Council stating that he supports the
proposed roundabout at La Montana and Avenue of the Fountains. He asked that
something be done with the crosswalk at Avenue of the Fountains and Westby. He said
that it is very dangerous and he would like to see flashing lights or something to slow dawn
the drivers. Mr. Miller said that he would look into it further and be in contact with Mr. Lewis.
7. CONSENT AGENDA ITEMS
All items listed on the Consent Agenda are considered to be routine, non -controversial matters and will be
enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent
items will include all recommended staff stipulations unless otherwise stated. There will be no separate
discussion of these items unless a councilmember or member of the public so requests. If a councilmember
or member of the public wishes to discuss an item on the Consent Agenda, helshe may request so prior to
the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date
of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and
considered in its normal sequence on the agenda.
A. APPROVAL OF the minutes of the Town Council Retreat of February 7, 2019; the
Joint Meeting with the Salt River Pima-Maricopa Indian Community Tribal Council
of February 9, 2019; the Regular 'Meeting of April 16, 2019; and the Special
Meeting (for Executive Session) of April 18, 2019.
B. PUBLIC HEARING AND CONSIDERATION OF approving a Liquor License
Application submitted by Casey Patrick Grogan, Owner of Fireside Grill, located at
12800 N. Saguaro Boulevard, Fountain Hills, Arizona for a Series 12 License
(Restaurant).
C. CONSIDERATION OF approving a Special Event Liquor License Application
submitted by Saundra McGee, representing the Fountain Hills Theater, located at
TOWN COUNCIL REGULAR MEETING MINUTES
MAY 7, 2019
PAGE 3
11445 N. Saguaro Boulevard, Fountain Hills. Arizona for the purpose of a
fundraiser to be held on October 18, 2019, from 3:00 PM to 12:00 AM.
❑. CONSIDERATION ❑F approving a Special Event Liquor License Application
submitted by Saundra McGee, representing the Fountain Hills Theater, located at
11445 N. Saguaro Boulevard, Fountain Hills, Arizona for the purpose of a
fundraiser to be hetd on June 10, 2019, from 3:00 PM to 12:00 AM.
E. CONSIDERATION OF approving a Special Event Liquor License Application
submitted by Saundra McGee, representing the Fountain Hills Theater, located at
11445 N. Saguaro Boulevard, Fountain Hills, Arizona for the purpose of a
fundraiser to be held on September 6, 2019, from 3:00 PM to 12:00 AM.
F. CONSIDERATION OF approving a Special Event Liquor License Application
submitted by Saundra McGee, representing the Fountain Hills Theater, located at
11445 N. Saguaro Boulevard, Fountain Hills, Arizona for the purpose of a
fundraiser to be held on December 6, 2019, from 3:00 PM to 12:00 AM.
G. CONSIDERATION OF approving an Extension of Premises Application submitted
by Carolyn Redendo representing Sofrita's located at 16848 E. Avenue ❑f the
Fountains, Fountain Hills, Arizona, who will be hosting a beer garden in conjunction
with Latino Culture and Cancer Awareness Festival on June 1, 2019.
H. CONSIDERATION ❑F Resolution 2019- 03, abandoning whatever right, title, or
interest the Town has in the certain Hillside Protection Easement located at the
rear of Diamante del Lago, Lot 25 (17234 E. Sunscape Drive), as recorded in Book
516, Page 17, records of Maricopa County, Arizona. (EA 2018-23).
CONSIDERATION OF Resolution 2019- 29. abandoning whatever right, title. or
interest the Town has in the certain Hillside Protection Easement located at the
rear of Diamante del Lago, Lot 32 (17328 E. Sunscape Drive), as recorded in Book
561, Page 20 (a two -lot, lot line adjustment re -plat of Book 516, Page 17), records
of Maricopa County, Arizona. (EA 2018-25).
J. CONSIDERATION OF Resolution 2019- 04, abandoning whatever right, title, or
interest the Town has in the certain Hillside Protection Easement located at the
rear of Diamante del Lago, Lot 25 (17236 E. Sunscape ❑rive), as recorded in Book
516, Page 17, records ❑f Maricopa County, Arizona. (EA 2018-23),
K. CONSIDERATION OF Resolution 2019- 05, abandoning whatever right, title; ❑r
interest the Town has in the certain Hillside Protection Easement located at the
rear of Diamante del Lago, Lot 12 (17247 E. Diamante ❑rive), as recorded in Book
516, Page 17, records of Maricopa County, Arizona. (EA 2018-24).
L. CONSIDERATION OF Resolution 2019-30, abandoning whatever right, title, or
interest the Town has in the certain Hillside Protection Easement located at the
rear of Lot 32A of the re -plat "Final Plat of Block 2, Lots 32A and 32B Plat 505-
A" (15813 Tepee), as recorded in Book 515, Page 23, records of Maricopa County,
Arizona, with stipulations. (EA 2018-12).
TOWN COUNCIL REGULAR MEETING MINUTES
MAY 7, 2019
PAGE 4
M. CONSIDERATION OF approving a budget transfer from General Government to
Development Services, Building Safety, for building inspections in the amount of
$40,000.
Councilmember Magazine MOVED to approve the Consent Agenda 7-A through 7-M;
SECONDED by Councilmember Scharnow; passed unanimously.
8. REGULAR AGENDA
A, CONSIDERATION OF Resolution 2019-23 approving the Tentative Budget of the
Town for the fiscal year beginning July 1, 2019, and ending June 30, 2020, and
setting a hearing date for the Final Budget.
Mr. Miller said that the Town's budget is a way to set priorities for the upcoming
year. He said that Mr. Rudolphy will give an abbreviated presentation for the public
that encompasses the direction previously given by the Council.
Mr. Rudolphy began the PowerPoint presentation (Exhibit A attached hereto and
made a part hereof) which addressed:
FH19-20 TENTATIVE BUDGET $32,562.699
He said that this included a 3.5% increase for staff (with 2% coming on July 1 and
1.5% in January), as directed at a prior meeting.
PREVIOUS FISCAL YEAR BUDGETS
FYI 9-20 BUDGET BY CORE SERVICES (FROM ALL FUNDS)
He noted that Public Safety is the largest expense and the Special Revenue Fund
includes HURF funding.
BUDGET ASSUMPTIONS
OUTSTANDING BONDS
FY19-20 BUDGET HIGHLIGHTS
FY19-20 BUDGET SUMMARY
SUMMARY OF CHANGES
GENERAL FUND ❑PERATING BUDGETS
GENERAL FUN❑ ❑PERATING BUDGETS — CHANGES
FY 19-20 CAPITAL PROJECTS
RESERVE FUNDS (Fund Balances)
ORGANIZATION CHART
PERSONNEL
PERSONNEL & BENEFITS
SCHEDULE
Mr. Rudolphy noted that once the Tentative Budget is adopted, it may not be
increased, but it may be decreased prior to Final Budget adoption.
Councilmember Magazine said that in the past if there was a significant increase
or decrease there would be a footnote explaining why and he had found that very
informative.
TOWN COUNCIL REGULAR MEETING MINUTES
MAY 7, 2019
PAGE 5
Mr. Rudolphy said that approximately 51 % of the budget goes toward public safety,
even with the 14% increase.
Councilmember Leckrone asked when the User Fee Study was going to be done.
Mr. Miller said that they had the kickoff meeting earlier in the day with the
consultants. They will be meeting with key staff within the next few weeks. It will
probably be in September when it comes before Council.
Councilmember Spelich asked about the status of the court employee to address
collections. Mr. Miller said that it is not an FTE, but rather it is in the budget as a
contract employee. They budgeted $42,000 in the court budget for that expense.
Councilmember Magazine said that he met with Judge Melton after
Councilmember Spelich brought up the issue regarding collections. He said that
the judge suggested that if the Town does start a public safety fee they may want
to piggyback on their collection person to have there collect those fees that are not
paid. He said that it was also suggested that if they are notified and refuse to pay,
the Town should notify the credit bureaus. That may help get them to pay.
Councilmember Spelich said that with the amount of money that is outstanding,
the collector is going to be busy for the first 12-15 months. He said that they would
be asking a lot of one person.
Mr. Miller said that they will likely be doing the billing for the public safety fee in
January, to be paid by the end of February. By the time they have someone on
board, they will have already had quite a bit of time for addressing the court fees.
He said that he believes they can get aggressive with letters and include the
notification of reporting to the credit agencies. He said that is their strategy moving
forward at this point.
Bob Shelstrom, Fountain Hills resident, congratulated the Town for providing a
copy of their budget online for free. He said that he had to pay $10 just to get a
copy of the budget from the Sanitary District.
He voiced concern with the process used by the Town In determining what
expenses were and whether services should be reduced. He said that he has
worked in administration for a long time and he would normally prepare a list of all
services and related expenses, and then allow the residents to determine what
services they would eliminate. He said that he could assure them that it would not
be public safety, but it may be community services.
He said that they need to determine how efficient they are. With regard to raises,
he was not saying they d❑ or do not deserve them, but the first thing he would ask
is how many employees they are losing because they are not being paid enough.
Councilmember Brown MOVED to adopt Resolution 2019-23; SECONDED by
Councilmember Magazine; passed unanimously.
TOWN COUNCIL REGULAR MEETING MINUTES
MAY 7, 2019
RAGE 6
B. CONSIDERATION OF approving the first amendment to Cooperative Purchasing
Agreement C2018-107 with Larry H. Miller Ford for the purpose of one new light
duty truck in the amount not to exceed $54,427.97.
Public Works ❑irector Justin Weldy said that they were asking for an amendment
to a contract previously held with Berg Ford, but was purchased last year by Larry
H. Miller. This request is to purchase a vehicle to replace the Fire Chief's truck
which has reached its time limit of either 10 years or 100,000 miles. Staff has done
their due diligence and it is his opinion that this is the best vehicle they can get for
the money available and purpose needed.
Councilmember Magazine MOVED to approve the first amendment to Cooperative
Purchasing Agreement C2018-107 with Larry H. Miller Ford for the purpose of one
new light duty truck in the amount not to exceed $54,427.97; SECONDED by
Councilmember Leckrone; passed unanimously.
C. CONSIDERATION OF approving Professional Services Agreement C2019-087
with Montgomery Engineering & Management, L.L.C. for Civil Engineering
Services in the amount not to exceed $105,000.00 aver the three-year term.
Mr. Weldy said that they have several capital projects and town projects that
require civil engineering review, design and work, and they have a limited staff.
They have the only town engineer overworked and unable to complete all of the
tasks before them.
He said that Mr. Montgomery is a local civil engineer and he has collaborated and
worked with the Town for over 30 years. In the past he has been able to reach out
to Mr. Montgomery and be in the same location in 10-15 minutes.
Councilmember Brown said that he has personally worked with Mr. Montgomery
for 20 years and does not know of a better civil engineer in the Valley and he would
highly recommend him.
Councilmember Brown MOVED to approve Professional Services Agreement
02019-087 with Montgomery Engineering & Management, L.L.C. for Civil
Engineering Services in the amount not to exceed $105,000.00 over the three-year
term; SECONDED by Councilmember Magazine; passed unanimously.
❑. DISCUSSION WITH POSSIBLE ❑IRECTION relating to any item included in the
League of Arizona Cities and Towns' weekly Legislative Bulletin(s) or relating to
any action proposed or pending before the State Legislature.
Mayor Dickey said that they have a fairly new Issue that has come up about
smoking in public places. The bill itself is to raise the age of who could buy tobacco,
but it would preempt a town from adopting ordinances to prohibit smoking in certain
areas. She said that the Town just recently won an award for prohibiting smoking
on trails and in park areas.
TOWN COUNCIL REGULAR MEETING MINUTES
MAY 7, 2019
PAGE 7
She said that the bill was to be on the floor yesterday and it was held, which usually
means some trouble. It was not on for today and not for tomorrow yet.
She said that H132672, Representative Kavanagh's bill regarding short-term rental,
is looking good.
Councilmember Magazine said that over the years it is clear that the Legislature is
doing everything they can to preempt the town's powers, when they are the ones
closest to the citizens. He said that in years past the legislators talked about how
they wanted the localities to make the decisions, but that has changed and they
no longer have a voice.
Mayor Dickey said that they do have a voice from time to time. Yesterday the
League activated everyone on the bill she mentioned; they make progress when
they can.
9. COUNCIL DISCUSSION/DIRECTION to the TOWN MANAGER
Item(s) listed below are related only to the propriety of (i) placing such item (s) on a future
agenda for action or (ii) directing staff to conduct further research and report back to the
Council:
Councilmember Spelich said that when they discuss the fees and fee schedule, he would
like to have included a discussion about the legacy projects, to make sure that everyone
pays their fair share.
Mr. Miller said that will be looked at as park of the fee study. He said they have a small
window of time between now and when the fees are considered on June 4. He said that
they will talk and see if they can bring something back before then.
10. ADJOURNMENT.
Councilmember Brown MOVED to adjourn; SECONDED by Councilmember Leckrone;
passed unanimously.
The Regular Meeting of the Fountain Hills Town Council held May 7, 2019, adjourned at
6:17 p.m.
TOWN OF FOUNTAIN HILLS
Ginny Dickey, Mayor
ATTEST AND PREPARED BY
Elizabeth A. Burke, Town Clerk
TOWN COUNCIL REGULAR MEETING MINUTES
MAY 7, 2019 PAGE S
CERTIFICATION
i Hereby certify that the foregoing minutes area true and correct copy of the minutes of the Regular
Session held by the Town Council of Fountain Hills in the Town Hall Council Chambers on the
7th day of May, 2019. 1 further certify that the meeting was duly called and that a quorum was
present,
❑ATE❑ this 21st day of May, 2019.
Elizabeth A. Burke, Town Clerk
NOTE: For further details on the discussion of a particular agenda item, please visit
htt ://www_fh.az. ov/a endacenter to view a video of the entire Council Meeting.
Meeting Date: 5/2112019
Agenda Type: Consent
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Type: Regular Session
Submitting Department: Development Services
Staff Contact Information: Randy L. Harrel, Town Engineer; Teie: 480-816-5112; E-mail: rharrel@fh.az.gov
REQUEST TO COUNCIL (Agenda Language): CONSIDERATION OF Resolution 2019-28, abandoning whatever right,
title, or interest the Town has in the certain northerly 20' Sewer Easement located on Lot 6 of the final re -plat of "Redrock
Business Center" (9637 N. Saguaro Blvd,), as recorded in Book 930, Page 41, records of Maricopa County, Arizona. (EA
2019-10)
Applicant: Peter Jacobsen
Applicant Contact Information: 510 South 600 East, Salt Lake City, Utah 84102; Tele: 801-355-6868; E-mail:
pjacobsen@trdp.com
Owner: Rasan Olson
Owner Contact Information: P.O. Box 207, Flagstaff, AZ 86002; Tele: 602-585-8632; E-mail: rajandson@gmail.com
Property Location: Redrock Business Center, Lot 6 (9637 N. Saguaro Blvd.)
Related Ordinance, Policy or Guiding Principle: NIA
Staff Summary (background): A 20' Sewer Easement was shown on the northerly portion of Lot 6 of the final re -plat of
the Redrock Business Center, when that subdivision plat was recorded in 2007. This easement was intended to contain a
Proposed sewer line there serving that property. However, Lot 6 was not developed at that time, so that platted sewer
easement was not used. The current property owner wishes to abandon this easement, to allow more flexibility in the site
planning for the proposed Fairfield Inn on this property.
Only the Fountain Hills Sanitary District has rights to this 20' Sewer Easement. Their 3-20-19 letter indicated that they
have no objection to this abandonment.
Risk Analysis (options or alternatives with implications): NIA
Fiscal Impact (initial and ongoing costs; budget status): N/A
Budget Reference (page number): N/A
Funding Source: NA
If Multiple Funds utilized, list here: NIA
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendation(s) by Board(s) or Commission(s): NIA
Staff Recommendation(s): Staff recommends approval of Resolution 2019-28, abandonment of the northerly 20' Sewer
Easement located on Lot 6 of the final re -plat of Redrock Business Center.
List Attachments): Vicinity Map; Annotated Aerial Photo; Resolution 2019-28 with Exhibit A map.
Page 1 of 2
SUGGESTED MOTION (for Council use): Move to approve Resolution 2019-28, abandonment of the northerly 20' Sewer
Easement on Lot 6 of the final re -plat of Redrock Business Center.
q n
Prepared�iy r ?
Randy Harrel, town ngineer' 5/2/2019
Wesley, Interim
Director 5/7/2019
Approved:
S r
rady E. Miller, T n Ma ger 517/2019
Page 2 of 2
RESOLUTION 2019-28
A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR
INTEREST IT HAS IN THE CERTAIN NORTHERLY 20' SEWER EASEMENT
LOCATED ON LOT 6 OF THE FINAL RE -PLAT OF "REDROCK BUSINESS
CENTER" (9637 N. SAGUARO BLVD.). AS RECORDED IN BOOK 930, PAGE 41.
RECORDS OF MARICOPA COUNTY, ARIZONA (EA 2019-10)
RECITALS:
WHEREAS, the Mayor and Council of the Town of Fountain Hills (the "Town Council"), as the governing body
of real property located in the Town of Fountain Hills (the"Town "), may require the dedication of public streets,
sewer, water, drainage, and other utility easements or rights -of -way within any proposed subdivision; and
WHEREAS, the Town Council has the authority to accept or reject offers of dedication of private property by
easement, deed. subdivision, plat or other lawful means; and
WHEREAS, all present utility companies have received notification of the proposed abandonment.
ENACTMENTS:
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, as follows:
SECTION 1. That the certain Sewer Easement located on Lot 6 of the final re -plat of "Bedrock Business
Center" (9637 N, saguaro Blvd.), as recorded in Book 930, Page 41, records of Maricopa County, Arizona,
and as more particularly described in Exhibit A, attached hereto and incorporated herein by reference, is
hereby declared to be abandoned by the Town.
SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the
purpose of removing any potential cloud on the title to said property and that the Town in no way attempts to
affect the rights of any private party to oppose the abandonment or assert any right resulting there from or
existing previous to any action by the Town.
PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, Arizona this 21 St day
of May, 2019.
FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO:
Ginny Dickey, Mayor
REVIEWED BY:
Grady E. Miller, Town Manager
Elizabeth A. Burke, Town Clerk
APPROVED AS TO FORM:
Aaron D. Arson, Town Attorney
TOWN OF FOUNTAIN HILLS
EASEMENT ABANDONMENT
EXHIBIT "A"
REDROCK BUSINESS CENTER, LOT 6
II
MONTERRA RANCH
N CONDOMINIUMS
ABANDON 20'
SEWER LINE EASEMENT
(AS SHOWN ON FINAL PLAT)
!I
}
li
I
J
BEDROCK BUSINESS CENTER,
LOT 6
EIS
--T1----
---__._.—_
---------
II--------------
- I
II
III
PLAT 706,
I
f
I
i
LOT7
BEDROCK
i
it
BUSINESS
I�
CENTER,
+ f
LOT 2
❑ so' ice
mm r�
SCALE: 1` - IW
DATE: 5- 2-19
REDROCK
I BUSINESS
! CENTER,
f LOT 1
LAND
SHEA BLVD ` y� S�FfCArE.sa��
16545
— RANDY L.
$�e s AR REL/ I
TOWN OF FOUNTAIN HILLS
J n DEVELOPMENT SERVICES DEPARTMENT
.�fl�arl�►xzyo9e VICINITY .MAP
SCOTTSDALE i + �..� ....- ram...- JW J'�=
- � [4; �� • ^tea; ...ii � �• _ �:� Ci �. �
IT
FORTH SALT RIVER PIMA MARICOPA INDIAN COMMUNITY 09010
SCALE: 1" = 3500'
I�
AJN
0
ae i, A
DEVELOPMENT SERVICES
AERIAL PHOTQ MAP
REPLAT
RED ROCK BUSINESS CENTER,
LOT 6
ADDRESS: 9637 N SAGUARO BLVD
LEGEND:
LOTLINE
ROW
EASEMENT
FLOODPLAIN
SUBJECT SITE
1 T
If L
s
0 100' 200'
SCALE: i` = 20fl'
AERIAL FLIGHT DATE: 11/17
Meeting Date: 5/21/2019
Agenda Type: Consent
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Type: Regular Session
Submitting Department: Community Services
Staff Contact Information: Mike Fenzel, Community Center Manager, (480) 816-5116, mfenzel@fh.az.gov
REQUEST TO COUNCIL (Agenda i_angua(Je}: CONSIDERATION OF approving five (5) SPECIAL EVENT
LIQUOR LICENSE APPLICATIONS submitted by the Fountain Hills River of Time Museum (Cherie
Koss), for fundraising dinners to be held in the ballrooms of the Fountain Hills Community Center,
13001 N. La Montana Drive, Fountain Hills, AZ on the following dates: (i) Saturday, August 10, 2019
from 6:OOPM to 10:00PM (ii) Wednesday, November 13, 2019, from 5:00PM to 10:00PM (iii)
Wednesday, January 29, 2020, from 5:OOPM to 10:OOPM {iv} Wednesday, February 19, 2020, from
5:00PM to 10:00PM (v) Wednesday, March 25, 2020, from 5:00PM to 10:OOP M.
Applicant: Cherie Koss
Applicant Contact Information: (480) 837-2612
Owner: NA
Owner Contact Information: NA
Property Location: Fountain Hills Community Center, 13001 N. La Montana Drive, Fountain Hills, AZ
Related Ordinance, policy or Guiding Principle: A.R.S.§4-203.42; 4-261 and R19-1-228, R19-1-235, and R19-
1-309, Community Center Operating Policy (Section 15-G).
Staff Summary (background): The purpose of this item is to obtain Council's recommendation regarding the
special event liquor license applications submitted by Cherie Koss for submission to the Arizona Department of
Liquor.
Risk Analysis (options or alternatives with implications): NA
Fiscal Impact (initial and ongoing costs; budget status): NA
Budget Reference (page number): NA
Funding Source: NA
If Multiple Funds utilized, list here: NA
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendation(s) by Board(s) or Commission(s): NA
Staff Recommendation(s): Approve
List Attachment(s): Applications
SUGGESTED MOTION {for Council usey Approve Special Event Liquor License Applications
Prepared by:
Page 1 of 2
P�/,nj,� V
We Fenzel, Comm Center Manager 51612019
r
Director's Approval:
ac ae oodwn, ommu ' rvices irector 5 6 2 19
Approved:
Grady E. Miller, T 7
r 5!$12019
Page 2 of 2
DLLC USE ONLY
ad Date:
IMPORTANT INFORMATION: This document must be fully completed or it will be returned.
The Depa►trnenf of Liquor Licenses and Control must receive this application ten 10business days Prim to the event.
SECTION i Applicant must be a member of a qualifying nonprofit organization, political party, or Government entity and
authorized by an Officer, Director, or Chairperson of the Organization.
1. Applicant: Koss Cherie
Lost first Middle Date of Birlh
2. Applicant's mailing address: 12901 N. La Montana Fountain Hills AZ 85268
sfreef city state Zip
3. Applicant's home/cell phone: (—) Applicant's lousiness phone: {480 � 837-2612
4. Applicant's email address: director@rotmuseum.org
C@1 rotmuseum.Org
Fwnoin Rxv. R Iw.T 'erJq AWar.im ore torx �nrt W �imc
SECTION 2 Name of ❑rgonization, Candidate or Political Party/Gov.: Vnro, 5p�(� pg� RSA-
SECTION 3 Non-Profit/IRS Tax Exempt Number: 86-0670640
aCTION a Event Location: Fountain Hills Community Center (a Town owned facility)
Event Address: 13001 N. La Montana Dr. Fountain Hills, AZ 85268
SECTION 5 Dates and Hours of Event. Days must be consecutive but may not exceed 10 consecutive days.
See A.R.S. § 4.244(15) and (17) for legal hours of service.
PLEASE FILL QflrA SEPARATE APPLICATION FOR EACH "NON-CONSECUTIVE" DAY
Date Day of Week Event Start License End
Time AM/PM Time AM/PM
DAY 1: March 25, 2020 Wednesday 5:00 PM 10:00 PM
DAY 2:
DAY 3:
DAY 4:
DAY 5:
DAY 6-
DAY 7:
DAY 8:
DAY 9:
DAY10:
2/8/2019 Page T of 3
Individuals requiring ADA accommodations toll I602y542-2999
SECTION 6 What type of security and control measures will you take to prevent violations of liquor laws at this event?
(List type and number of police security personnel and type of fencing or control barriers, if applicable.)
1 Number of Police
Explanation:
Number of Security Personnel ❑Fencing ❑Barriers
All consumption will be inside of the building
SECTION 7 Will this event be held on a currently licensed premise and within the already approved premises? []Yes ONo
(If yes, Local Governing Body Signature not required)
Name of Business
License Number
Phone (Include Area Code)
SECTION 8 How is this special event going to conduct all dispensing, serving, and selling of spirituous liquors? Please read R-19-
318 for explanation and check one of the following boxes.
dace license in non-use
ODispense and serve all spirituous liquors under retailer's license
mispense and serve all spirituous liquors under special event
❑split premise between special event and retail location
(IF USING RETAIL LICENSE, PLEASE SUBMIT A LETTER OF AGREEMENT FROM THE AGENTIOWNER OF THE LICENSED PREMISES TO SUSPEND OR RUN
CONCURRENT WITH THE PERMANENT LICENSE DURING THE EVENT. IF THE SPECIAL EVENT IS ONLY USING A PORTION OF THE PREMISES,
AGENTIOWNER WILL NEED TO SUSPEND THAT PORTION OF THE PREMISES.)
SECTION 9 What is the purpose of this event?
OOn-site consumption ❑Off -site (auction/wine/distilled spirits pull) ❑Both
SECTION 10
1. Has the applicant been convicted of a felony, or had a liquor license revoked within the last five (5) years?
i]Yes EINC (If yes, ottach explanation,}
2. How many special event days have been issued to this organization during the calendar year? 5
(The number cannot exceed 10 days per year.)
3. Is the Organization using the services of a Licensed Contractor?
❑Yes E+to If yes, please provide the following: Name of Licensed Contractor:
4. Is the organization using the services of a series 6, 7, 11, or 12 licensee to manage the sale or service of alcohol?
[]Yes IDNo If yes, please provide the following: Name of Licensee License #:
5. List all people and organizations who will receive the proceeds. Account for 100% of the proceeds. The organization
applying must receive 257. of the gross revenues of the special event liquor sales. Attach an additional page if necessary.
Name River of Time Museum
Percentage: 1 ❑0%
Address 12901 N. La Montana ❑r., Fountain Hills, AZ 85268
Address
Sheet
Percentage:
Cfly State lip
2/8/2019 Page 2 of 3
Individuals requiring ADA accommodations call (602)542.2999
Please read A.R.S. § 4-203.02 Special event license- rules and R19-1-205 Requirements for a Special Event License.
Note: ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY.
NO ALCOHOLICBEVERAGES SHA LEAVE A SPECIAL EVENT E THEY ARE N AUCTION WINE OR D15TILLED SPIRITS PULL
SEALED CONTAINERS OR THE SPECIAL EVENT LICENSE IS 5TACKED WITH W AFT DISTILLERY FE T V L LICENSE.
SECTION ]1 License premises diagram. The licensed premises for your special event is the area in which you are
authorized to self, dispense or serve alcoholic beverages under the provisions of your license. Please attach a diagram
of your special event licensed premises. Please show dimensions, serving areas, fencing, barricades, or other control
measures and security position.
ATTACH DIAGRAM
If the special event will be held at a location without a permanent liquor license or if the event will be on any portion of a location that is
not covered by the existing liquor license, this application must be approved by the local government before submission to the
Department of Liquor Licenses and Control. Please contact the local governing board for additional application requirements and
submission deadlines. Additional licensing fees may also be required before approval may be granted. For more information, please
contact your local jurisdiction.
I, (Print Full Name) Cherie Koss hereby swear under penalty of` erjury and in compliance with
A.R.S. § 4-210(A)(2) and (3) that I have read and understand the foregoing and verify t e " I rmation and statements
that I have made herein are true and correct to the best of my knowledge.
Applicant Signature'
LOCAL GOVERNING BOARD
Date Received:
recommend ❑APPROVAL ❑ DISAPPROVAL
(Government ofi-iciat) (Title)
On behalf of
(City. Town. County) Signature Dare
DLLC USE ONLY
Phone
❑APPROVAL ❑ DISAPPROVAL BY: DATE: 1
A.R.S. § 41-1030. Invalidity of rules not made according to this chapter; prohibited a_gency actionprohibited acts by state
employees; enforcement; notice
8. An agency shell not base a licensing decision in whole or in part on a licensing requirement or condition that is not specifically
authorized by statute, rule or state tribal gaming compact. A general grant of authority in statute does not constitute a basis for imposing a
licensing requirement or condition unless a rule is made pursuant to that general grant of authority that specifically authorizes the requirement or
condition.
D. THIS SECTION MAY BE ENFORCED IN A PRIVATE CIVIL ACTION AND RELIEF MAY BE AWARDED AGAINST THE STATE. THE COURT MAY
AWARD REASONABLE ATTORNEY FEES. DAMAGES AND ALL FEES ASSOCIATED WITH THE LICENSE APPLICATION TO A PARTY THAT PREVAILS IN AN
ACTION AGAINST THE STATE FOR A VIOLATION OF THIS SECTION.
E. A STATE EMPLOYEE MAY NOT INTENTIONALLY OR KNOWINGLY VIOLATE THIS SECTION. A VIOLATION OF THIS SECTION IS CAUSE FOR
DISCIPLINARY ACTION OR DISMISSAL PURSUANT TO THE AGENCY'S ADOPTED PERSONNEL POLJCY_
F. THIS SECTION DOES NOT ABROGATE THE IMMUNITY PROVIDED BY SECTION 12-820.01 OR 12-820.
2/8/2019 Page 3 of 3
Individuals requiring ADA accommodations call (602)542-2999
AIT11
E. l
DLLC USE ONLY
ad Date:
IMPORTANT INFORMATION: This document must be full completed or it will be returned.
The Department of liquor Licenses an ontro must receive this application ten (101 business days prior to the event.
SECTION 1 Applicant must be a member of a qualifying nonprofit organization, political party, of Government entity and
authorized by an Officer, Director, or Chairperson of the Organization.
1. Applicant: Kass Cherie
LOA rust
2. Applicant's mailing address: 12901 N. La Montana
Sheet
Middle
Fountain Hills
3. Applicant's home/cell phone: (—)
4, Applicant's email address directorarotmLlseum.Org
Dole or Birth
AZ 85268
clty 480 slate Zip
Applicant's business phone: (—) 837-2612
Fambin H��■ Lawr Ye�tiv WWY, /Anwxn an0
SECTION 2 Name of Organization, Candidate or Political Party/Gov.: lKtarxul SaxY I]9A Rvm N i�n�o MinaWn
SECTION 3 Non-Profit/IRS Tax Exempt Number: 86-0670640
SECTION 4 Event Location:
Fountain Hills Community Center (a Town owned facility)
Event Address: 13001 N. La Montana ❑r. Fountain Hills, AZ 85268
SECTION 5 dates and Hours of Event. Days must be consecutive but may not exceed 10 consecutive days_
See A.R.S. § 4.244(1S) and (17) for legal hours of service.
PLEASE FILL OUT A SEPARATE APPLICATION FOR EACH "NON-CONSECUTIVE" DAY
Date Day of Week Event Start License End
Time AM/PM Time AM/PM
DAY 1: February 19, 2020 Wednesday 5:00 PM 10:00 PM
DAY 2:
DAY 3:
DAY 4:
DAY 5:
DAY 6:
DAY 7:
DAY 8:
DAY 9:
DAY 1 D:
2/8/2019 Page 1 of 3
Individuals requiring ADA accommodations call (602)542-2999
SECTION 6
What type of security and control measures will you take to prevent violations of liquor laws at this event?
(List type and number or police/securlty personnel and type or Fencing or control barriers, if applicable.]
1 Number of Police
Number of Security Personnel ❑Fencing ❑garners
Explanation: Ail consumption will he inside of the building
SECTION 7 Will this event be held on a currently licensed premise and within the already approved premises? ❑Yes E]No
(If yes, Local Governing Body Signature not required)
Name of Business
License Number
Phone [Include Area Code]
SECTION 8 Haw is this special event going to conduct all dispensing, serving, and selling of spirituous liquors? Please read R-19-
318 for explanation and check one of the following boxes.
glace license in non-use
dispense and serve all spirituous liquors under retailer's license
mispense and serve all spirituous liquors under special event
OSplit premise between special event and retail location
OF USING RETAIL LICENSE. PLEASE SUBMIT A LETTER OF AGREEMENT FROM THE AGENT/OWNER OF THE LICENSED PREMISES TO SUSPEND OR RUN
CONCURRENT WITH THE PERMANENT LICENSE DURING THE EVENT. IF THE SPECIAL EVENT IS ONLY RISING A PORTION Of THE PREMISES,
AGENT/OWNER WILL NEED TO SUSPEND THAT PORTION OF THE PREMISES.]
SECTION 9 What is the purpose of this event?
R]On-site consumption ❑Off -site (auction/wine/distilled spirits pull) ❑Both
SECTION TO
i . Has the applicant been convicted of a felony, or had a liquor license revoked within the last five (5) years?
❑YeS SN0 (If yes, aHach explanation.)
2. How many special event days have been issued to this organization during the calendar year? 5
(The number cannot exceed 10 days per year.)
3. Is the Organization using the services of a Licensed Contractor?
Wes Oslo If yes, please provide the following: Name of Licensed Contractor:
4. Is the organization using the services of a series 6, 7, 11, or 12 licensee to manage the sale or service of alcohol?
❑Yes ❑No If yes, please provide the following: Name of Licensee License #:
5. List all people and organizations who will receive the proceeds. Account for lOfl% of the proceeds. the organization
applying must receive 25% of the gross revenues of the special event liquor sales. Attach an additional page if necessary,
Name River of Time Museum
Percentage:
Address 12901 N. La Montana Dr., Fountain Hills, AZ 85258
Name
Address
Street
100%
Percentage:
GIY Stote rip
2/3/2019 Page 2 of 3
Individuols requiring ADA accommodations call (602)542-2999
Please read A.R.S. § 4-203.02 Special event license; rules and R 19-1-205 Requirements for a Special Event License.
Note: ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY.
NO ALCOHOLIC—SEVERAGES SHALL LEAVE A SPECIAL EVENT UNLESSTHEY ARE 1N A CTl N WINE OR DISTILLED SPIRITS PULL
SEALED CONTAINERS QR THE SPECIAL EVENT LICENSE TA ED WIJH WINE RAFT D15TILLERY FESTIVAL
SECTION 11 License premises diagram. The licensed premises for your special event is the area in which you are
authorized to sell, dispense or serve alcoholic beverages under the provisions of your license. Please attach a diagram
of your special event licensed premises. Please show dimensions, serving areas, fencing, barricades, or other control
measures and security position.
ATTACH DIAGRAM
If the special event will be held of a location without a permanent liquor license or if the event will be on any portion of a location that is
not covered by the existing liquor license, this application must be approved by the local government before submission to the
Department of Liquor Licenses and Control. Please contact the local governing board for additional application requirements and
submission deadlines. Additional licensing fees may also be required before approval may be granted. For more information, please
contact your local jurisdiction.
I, Print Full Name Cherie KOSS
� ) ,hereby swear under penalty $f`rer ury and in compliance with
A.R.S. § 4-210(A)(2) and (3) that I have read and understand the foregoing and verify fiat t I& I rmation and statements
that I have made herein are true and correct to the best of my knowledge.
Applicant Signature -
LOCAL GOVERNING BOARD
Date Received:
I -_ recommend ❑APPROVAL ❑ DISAPPROVAL
(Government OfFidal) tTittel
On behalf of
{City, Town. County} Signature Date Phone
DLLC USE ONLY
[[J:A:PPROV:AL ❑DISAPPROVAL BY: DATE:
A.R.S. § 4T -1030. Invalidity of rules not made according to this chapter: rohibited a-gency action rohibited acts by state
employees- enforcement• notice
B. An agency shall not base a licensing decision in whole or in part on a licensing requirement or condition that is not specifically
authorized by statute, rule or state tribal gaming compact. A general grant of authority in statute does not constitute a basis for imposing a
licensing requirement or condition unless a rule is made pursuant to that general grant of authority that specifically authorizes the requirement or
condition.
D. THIS SECTION MAY BE ENFORCED IN A PRIVATE CIVIL ACTION AND RELIEF MAY BE AWARDED AGAINST THE STATE. THE COURT MAY
AWARD REASONABLE ATTORNEY FEES, DAMAGES AND ALL FEES ASSOCIATED WITH THE LICENSE APPLICATION TO A PARTY THAT PREVAILS IN AN
ACTION AGAINST THE STATE FOR A VIOLATION OF THIS SECTION.
E. A STATE EMPLOYEE MAY NOT INTENTIONALLY OR KNOWINGLY VIOLATE THIS SECTION. A VIOLATION OF THIS SECTION IS CAUSE FOR
DISCIPLINARY ACTION OR DISMISSAL PURSUANT TO THE AGENCY'S ADOPTED PERSONNEL POLICY-
F. THIS SECTION DOES NOT ABROGATE THE IMMUNITY PROVIDED BY SECTION 12-820.01 OR 12-820,
2/8/2019 Page 3 of 3
Individuals requiring ADA accommodations call i602j542-2999
MAWT
SOUTH
DLLC USE ONLY
ad Date:
IMPORTANT INFORMATION: This document must be full corn leted or it will be returned.
The Departmenta Liquor licenses and control
ontra must receive this application ten 10business days pjrjor to the event.
SECTION 1 Applicant must be a member of a qualifying nonprofit organization, political party, or Government entity and
authorized by an Officer. Director, or Chairperson of the Organization.
1. Applicant: Koss Cherie
last Firs! Middle pole or Birth
2. Applicant's mailing address: 12901 N. La Montana Fountain Hills AZ 85268
Street City 480 Stale Zip
3. Applicants hamelceli phone; { } Applicant's lousiness phone: { } 837-2612
4. Applicant's email address: directorCTrlrOtmuSeLlnl.Org
rwwi.mw a i�vxvm.r�w..•m H..nx..�s.x+r ixsa a.... d +ro, uN..
SECTION 2 Name of Organization, Candidate or Political Party/Gov.:
SECTION 3 Non-Profit/IRS Tax Exempt Number: 86-0670640
SECTION 4 Event Location: Fountain Hills Community Center (a Town owned facility)
Event Address; 13001 N. La Montana Dr. Fountain Hills, AZ 85268
SEQ10N 5 Gates and Hours of Event, Days must be consecutive but may not exceed 10 consecutive days.
See A.R.S. § 4-244(15) and (17) for legal hours of service.
PLEASE FILL OUT SEPARATE APPLICATION FOR EACH "NON-CONSECURVE" DAY
Date Day of Week Event Start License End
rime AMjPM Time AM/PM
DAY 1: January 29, 2020 Wednesday 5:00 PM 10:00 PM
DAY 2:
DAY 3:
DAY 4;
DAY 5:
DAY 6:
DAY 7;
DAY 8:
DAY 9:
DAY10:
2/8/2019 Page 1 of 3
Individuals requiring ADA accommodations call (6021542-2999
SECTION 6 What type of security and control measures will you take to prevent violations of liquor laws at this event?
(Ust type and number of police security pefsonnel and type of Fencing or control Barriers, if Qpplicable.)
1 Number of Police
Explanation:
Number of Security Personnel OFencing DBarriers
All consumption will be inside of the building
SECTION 7 Will this event be held on a currently licensed premise and within the already approved premises? []Yes ONo
(If yes, local Governing Body Signature not required)
Name or Business License Number Phone {Include Area Code]
SECTION 8 How is this special event going to conduct all dispensing, serving, and selling of spirituous liquors? Please read R-19-
318 for explanation and check one of the following boxes.
[place license in non-use
❑DIspense and serve all spirituous liquors under retailer's license
Ebspense and serve all spirituous liquors under special event
Uplit premise between special event and retail location
(IF USING RETAIL LICENSE PLEASE SUBMIT A LETTER OF AGREEMENT FROM THE AGENTIOWNER OF THE LICENSED PREMISES To SUSPEND OR RUN
CONCURRENT WITH THE PERMANENT LICENSE DURING THE EVENT. IF THE SPECIAL EVENT IS ONLY USING A PORTION OF THE PREMISES,
AGENTIOWNER WILL NEED TO SUSPEND THAT PORTION OF THE PREMISES.)
SECTION 9 What is the purpose of this event?
OCn-site consumption Doff -site (auction/wine/distilled spirits pull) ❑Both
SECTION 10
1. Has the applicant been convicted of a felony, or hod a liquor license revoked within the last five (5) years?
❑Yes ONO (it yes, oltoch explanation.)
2. How many special event days have been issued to this organization during the colendar year?
(The number cannot exceed 10 days per year.)
3. Is the Organization using the services of a Licensed Contractor?
QYes ONo If yes, please provide the following: Name of Licensed Contractor:
5
4. is the organization using the services of a series 6, 7, 11, or 12 licensee to manage the sale or service of alcohol?
DYes [E]No if yes, please provide the following: Name of Licensee License #:
5. List oil people and organizations who will receive the proceeds, Account for 10Q7n of the proceeds. The organization
applying must receive 25% of the gross revenues of the special event liquor sales. Attach an additional page if necessary.
Name River of Time Museum Percentage: 100%
Address 12901 N. La Montana Dr., Fountain Hills, AZ 85268
Name Percentage:
Address
Street City state ZP
2/8/2019 Page 2 of 3
Individuals requiring ADA accommadatians call (602)542-2999
Please read A.R.S. § 4-203.02 Special event license' rules and R19-1.205 Requirements for a Special Event License.
Note: ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY.
NO ALQOHOLIC BEVERAGE5 SHALL LEAVE A SPECIAL EVENT UNLESS THEY ARE IN AUCTION INE OR DISTILLED SPIRITS PVLt
ALE A E 5PECIAL EVENT LICENE IS 5TACKEDWITH WINE ICIRAFT Q T L E VAL LICEUSE-
UCTION 11 License premises diagram. The licensed premises for your special event is the area in which you are
authorized to sell, dispense or serve alcoholic beverages under the provisions of your license. Please attach a diagram
of your special event licensed premises, Please show dimensions, serving areas, fencing, barricades, or other control
measures and security position,
ATTACH DIAGRAM
If the special event will be held at a location without a permanent liquor license or it the event will be on any portion of a location that is
not covered by the existing liquor license, this application must be approved by the local government before submission to the
Department of Liquor Licenses and Control. Please contact the local governing board for additional application requirements and
submission deadlines. Additional licensing fees may also be required before approval may be granted. For more information, please
contact your local jurisdiction.
I, Print Full Name Cherie Koss
� ) ,hereby swear under penalty of perjury and in compliance with
A.R.S. § 4-210(A)(2) and (3) that I have read and understand the foregoing and verify ft t the i771,
on and statements
that I hove made herein are true and correct to the best of my knowledge.
Applicant Signature:
LOCAL GOVERNING BOARD
Date Received:
(Government official) (ryg)
On behalf of
DLLC USE ONLY
recommend ❑APPROVAL ❑ DISAPPROVAL
(City, Town, County) 5ignalwe Date Phone
❑APPROVAL ❑DISAPPROVAL BY;
DATE:
A.R.S. § 41-1030. Invalidity of rules not made according to this cha terprohibited agency action' prohibited acts by state
employees; enforcement., notice
B. An agency shall not base a licensing decision in whole or in port on a licensing requirement or condition that is not specifically
authorized by statute, rule or state tribal gaming compost. A general grant of authority in statute does not constitute a basis for imposing a
licensing requirement or condition unless a rule is made pursuant to that general grant of authority that specifically authorizes the requ'uement or
condition.
D. THIS SECTION MAY BE ENFORCED IN A PRIVATE CIVIL ACTION AND RELIEF MAY BE AWARDED AGAINST THE STATE, THE COURT MAY
AWARD REASONABLE ATTORNEY FEES, DAMAGES AND ALL FEES ASSOCIATED WITH THE LICENSE APPLICATION TO A PARTY THAT PREVAILS IN AN
ACTION AGAINST THE STATE FOR A VIOLATION OF THIS SECTION.
E. A STATE EMPLOYEE MAY NOT INTENTIONALLY OR KNOWINGLY VIOLATE THIS SECTION. A VIOLATION OF THIS SECTION IS CAUSE FOR
DISCIPLINARY ACTION OR DISMISSAL PURSUANT TO THE AGENCY'S ADOPTED PERSONNEL POLICY.
F. THIS SECTION DOES NOT ABROGATE THE IMMUNITY PROVIDED BY SECTION 12-820.01 OR 12-820,
2/8/2019 Page 3 of 3
Individuals requiring ADA accommodations call (602)542-2999
SENIOR NET
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DLLC USE ONLY
-d Date.
IMPORTANT 1NFORIV{ATfON: This document must be full cam leted or it will be returned.
The Deportment of liquor Licenses and on ro must receive this application fen TO business dos riar to fhe event.
SECTION 1 Applicant must be a member of a qualifying nonprofit Organization, political party, or Government entity and
authorized by an Officer, Director, Or Chairperson of the Organization.
1. Applicant: Koss Cherie
1.90 Fr[st Middle Dale of Birth
2. Applicant's mailing address: 12901 N. La Montana Fountain Hills AZ 85268
Street city State Zip
3. Applicant's home/cell phone. (_) Applicant's business phone: (480 j 837-2612
4. Applicant's email address: director@rotmuseum.org
r-mirn v.reMmmn.ene ww.M
SECTION 2 Dame of Organization, Candidate or Political f'arry/Gov.: M-a wa, wm V n.krs W nw.A agora
SECTION Non-Profit/IRS Tax Exempt Number: 86-0670640
SECTIQb Event Location: Fountain Hills Community Center (a Town awned facility)
Event Address: 13001 N. La Montana Dr. Fountain Hills, AZ 85268
SECTION 5 Dates and Hours of Event. Days must be consecutive but may not exceed 10 consecutive days.
See A.R.S. § 4-244(13) and [17) for legal hours of service.
PLEASE FILL OUT SEPARATE APPLICATION FOR EACH "NON-CONSECUTIVE" DAY
Date Day of Week Event Start license End
Time AWPM Time AM/PM
DAY l: November 13, 2019 Wednesday 5:00 PM 10:00 PM
DAY 2:
DAY 3:
DAY 4:
DAY S:
DAY 6:
DAY 7:
DAY 8:
DAY 9:
DAY10:
2/6/2019 Page I of 3
Individuols requiring ADA accommodalions call (602)542-2999
SECTION b What type of security and control measures will you take to prevent violations of liquor laws at this event?
(List type and number of police security personnel and type of Fencing or control barriers, if applicable.)
1 Number of Police
Number of Security Personnel
Explanation: All consumption will he inside of the building
❑Fencing ❑Barriers
SECTION 7 Will this event be held on a currently licensed premise and within the already approved premises? []Yes ONo
(If yes, Local Governing Body Signature not required)
Name of Business License Number Phone (Include Area Code)
SECTION How is this special event going to conduct all dispensing, serving, and selling of spirituous liquors? Please read R-19-
318 for explanation and check one of the following boxes.
OPlace license in non-use
mispense and serve all spirituous liquors under retailer's license
Irl€]ispense and serve all spirituous liquors under special event
12pilt premise between special event and retail location
Of USING RETAIL LICENSE. PLEASE SUBMfT A LETTER OF AGREEMENT FROM THE AGENTIOWNER OF THE LICENSED PREMISES TO SUSPEND OR RUN
CONCURRENT WITH THE PERMANENT LICENSE DURING THE EVENT. IF THE SPECIAL. EVENT IS ONLY USING A PORTION OF THE PREMISES,
AGENTIOWNER WILL NEED TO SUSPEND THAT PORTION OF THE PREMISES.]
SECTION 9 What is the purpose of this event?
Don -site consumption ❑Off -site (auction/wine/distilled spirits pull) ❑Both
SECTION 14
1. Has the applicant been convicted of a felony. or had a liquor license revoked within the last five (5) years?
❑Ye$ IDN❑ (if yes. aHach explanation.)
2. How many special event days have been issued to this organization during the calendar year? 5
(The number cannot exceed 10 days per year.)
3. Is the Organization using the services of a Licensed Contractor?
OYes Flo It yes, please provide the following: Name of Licensed Contractor:
4. Is the organization using the services of a series b, 7, 11, or 12 licensee to manage the sale or service of alcohol?
Wes ONo If yes, please provide the following-. Name of Licensee
License #:
5. List all people and organizations who will receive the proceeds. Account for 100% of the proceeds. The organization
applying must receive 25% of the gross revenues of the special event liquor sales. Attach an addifion al page if necessary.
Name River of Time Museum Percentage: 100%
Address 12991 N. La Montana Dr., Fountain Hills, AZ 85268
Nome
Address
street
Percentage:
City state Tap
2/3/2019 Page 2 of 3
Individuals requiring ADA accommodations call f602)542.2999
Please read A.R.S. § 4.203.02 Special event license. rules and R19-1-205 Requirements for a Spec !a I Event License,
Note: ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY.
NO ALCQHOLIC BEVERAGES SHALL LEAVE A SPECIAL EVENT WNLE THEY ARE IN AUCTION WINE OR DISTILLCD SPISIT5 FULL
SEALED CONTAINERS 00 THE SPECIAL EVENT LIrENSE IS STACKED WITH WINE RAFT D15TILLERY FESTIVAL LICENSE.
SECTION 11 License premises diagram. The licensed premises for your special event is the area in which you are
authorized to sell. dispense or serve alcoholic beverages under the provisions of your license. Please attach a diagram
of your special event licensed premises. Please show dimensions, serving areas. fencing, barricades, or other control
measures and security position.
ATTACH DIAGRAM
If the special event will be held at a location without a permanent liquor license or if the event will be on any portion of a location that is
not covered by the existing liquor license, this application must be approved by the local government before submission to the
Department of Liquor Licenses and Control. Please contact the local governing board for additional application requirements and
submission deadlines. Additional licensing fees may also be required before approval may be granted. For more information, please
contact your local jurisdiction,
I, Print Full Name Cherie Koss
� ) ,hereby swear under penal erjury and in compliance with
A.R.S. § 4-210(A)(2) and (3) that I have read and understand the foregoing and veri Wat he info ation and statements
that I have made herein are true and correct to the best of my knowledge.
Applicant Signatur
LOCAL GOVERNING BOARD
Date Received:
I — - _ recommend ❑APPROVAL ❑ DISAPPROVAL
(Go V ernment Offic is l) (Tice)
On behalf of
(City, Iown, County)
DLLC USE ONLY
❑APPROVAL ❑DISAPPROVAL BY:
Slgnalure Dale
Phone
DATE: �� /
A.R.S. § 41-1030. Invalidity of rules not made according to this chapter; rohibited agency action rohibited acts by state
employees- enforcement', notice
3. An agency shall not vase a licensing decision in whole or in part an a licensing requirement or condition that is not specifically
authorized by statute, rule or state tribal gaming compact, A general grant of authority in statute does not constitute a basis for imposing a
licensing requirement or condition unless a rule is made pursuant to that general grant of authority that specifically authorizes the requirement or
condition.
D. THIS SECTION MAY BE ENFORCED IN A PRIVATE CIVIL ACTION AND RELIEF MAY BE AWARDED AGAINST THE STATE. THE COURT MAY
AWARD REASONABLE ATTORNEY FEES, DAMAGES AND ALL FEES ASSOCIATED WITH THE LICENSE APPLICATION TO A PARTY THAT PREVAILS IN AN
ACTION AGAINST THE STATE FOR A VIOLATION OF THIS SECTION.
E. A STATE EMPLOYEE MAY NOT INTENTIONALLY OR KNOWINGLY VIOLATE THIS SECTION. A VIOLATION OF THIS SECTION IS CAUSE FOR
DISCIPLINARY ACTION OR DISMISSAL PURSUANT TO THE AGENCY'S ADOPTED PERSONNEL POLICY,
F. THIS SECTION DOES NOT ABROGATE THE IMMUNITY PROVIDED BY SECTION 12-820.01 OR 12-820.
2/8/2019 Page 3 of 3
Individuals requiring ADA accommodations call (602)542-2999
EAST
SOUTH
DLLC USE ONLY
?d Dole:
IMPORTANT INFO RMATIQN: This document must be full completed or it will be returned.
The department o Liquor licenses and Contra must receive this app ication ten(TO) business dos Prior to the event.
SECTION l Applicant must be a member of a qualifying nonprofit organization, political party, or Government entity and
authorized by an Officer, Director, or Chairperson of the Organization.
1. Applicant: Koss Cherie
Lost First Middle
2. Applicant's mailing address: 12901 N. La Montana Fountain Hills
Street
3. Applicant's home/cell phone: ()
4. Applicant's email address: director@rotrnuseum.org
Date of Birth
AZ 85268
city a86 Stele
Applicant's business phone: (�j 837-2612
.u,nLt+Hb Lwar verfc vMef WwwraN wup.�i5wok a]A Hier W i me u.b.w
SECTION 2 Name of organization, Candidate or Political Party/Gov.:
SECTION 3 Non-Profit/IRS Tax Exempt Number: 85-0670640
SECTION 4 Event Location: Fountain Hills Community Center (a Town owned facility)
Event Address: 13001 N. La Montana Dr. Fountain Hills, AZ 85268
SECTION 5 Dates and Hours of Event. Days must be consecutive but may not exceed 10 consecutive days.
See A.8.5. § 4-244(15) and (17) for legal hours of service.
PLEASE FILL OUT A SEPARATE APPLICAUCIN FOR EACH "NON-CONSECU77VE" DAY
Zip
Date Day of Week Event Start
License End
rime AWPM
Time AM/PM
DAY 1: August 10, 2019 Saturday 6:00 PM
10:00 PM
DAY 2:
DAY 3-
DAY 4:
DAY 5:
DAY 6:
DAY 7:
DAY 8:
DAY 9:
DAY 10:
2/8/2019 Page 1 of 3
Individuals requiring ADA accommodations call (602)542-2999
SECTION 6 What type of security and control measures will you take to prevent violations of liquor laws at this event?
(List type and number of police/security personnel and type of fencing or control barriers, if applicable.)
umber of Police
Number of Security Personnel
Explanation: All consumption will be inside of the building
❑Fencing ❑Bamers
SECTION 7 Will this event be held on a currently licensed premise and within the already approved premises? []Yes ❑No
(If yes, Local Governing Body Signature not required)
Name of Business License Number Phone [Include Area Code]
SECTION $ How is this special event going to conduct all dispensing, serving, and selfing of spirituous liquors? Please read R-19-
318 for explanation and check one of fhe following boxes.
❑Place license in non-use
❑Dispense and serve all spirituous liquors under retailer's license
dispense and serve all spirituous liquors under special event
❑split premise between special event and retail location
(IF USING RETAIL LICENSE PLEASE SUBMIT A LETTER OF AGREEMENT FROM THE AGENT/OWNER OF THE LICENSED PREMISES TO SUSPEND OR RUN
CONCURRENT WITH THE PERMANENT LICENSE DURING THE EVENT. IF THE SPECIAL EVENT IS ONLY USING A PORTION OF THE PREMISES.
AGENT/OWNER WILL NEED TO SUSPEND THAT PORTION OF THE PREMISES.)
SECTION 9 What is the purpose of this event?
ElOn-site consumption ❑Off -site (auction/wine/distilled spirits pull) ❑Both
SECTION I
1. Has the applicant been convicted of a felony, or had a liquor license revoked within the last five (S) years?
❑Yes �10 (If yes, attach explanation.)
2. How many special event days have been issued to this organization during the calendar year? 5
(The number cannot exceed 10 days per year.)
3. Is the Organization using the services of a Licensed Contractor?
❑Yes ONo if yes, please provide the following: Name of Licensed Contractor.
4. Is the organization using the services of a series 6, 7, 11, or 12 licensee to manage the sale or service of alcohol?
❑Yes ONo If yes, please provide the following: Name of Licensee License #:
5. List all people and organizations who will receive the proceeds. Account for 100% of the proceeds. The organization
applying must receive 25% of the gross revenues of the special event liquor sales. Attach an additional page if necessary.
Name River of Time Museum Percentage: 100%
Address 12901 N. La Montana Dr., Fountain Hills, AZ 85258
Name
Address
Street
Percentage:
city State Zip
2/8/2019 Page 2 of 3
Individuals requiring ADA accommodations call (602)542-2999
Please read A.R.S. § 4-203.02 Special event license: rules and R19-1-205 Reg uirements for a Spec io I Event License.
Note: ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY.
NO-ALCOH-OLIC BEVER&GE5 SHALL LEAVE P !A EVENT UNLETHEY ARE IN AUCTION WI E OR DISTILLED SPIRITS PULL
SEALED N SPECIAL EVENT LICENSE IS STACKED WITH WINE RAFT DISTI LLERY FESTIVAL LICENSE,
SEC110ti 11 License premises diagram. The licensed premises for your special event is the area in which you are
authorized to sell, dispense or serve alcoholic beverages under the provisions of your license. Please attach a diagram
of your special event licensed premises. Please show dimensions• serving areas, fencing, barricades, or other control
measures and security position.
ATTAC11. DIAGRAM
If the special event will be held at a location without a permanent liquor license or if the event will be on any portion of a location that is
not covered by the existing liquor license, this application must be approved by the local government before submission to the
Department of Liquor Licenses and Control. Please contact the local governing board for additional application requirements and
submission deadlines. Additional licensing fees may also be required before approval may be granted. For more information, please
contact your local jurisdiction.
I, Print Full Name Cherie Koss
( ] ,hereby swear under penalty of perjury and in compliance with
A.R.S. § 4-210(A)(2) and (3) that I have read and understand the foregoing and verify t t i motion and statements
that I have made herein are true and correct to the best of my knowledge.
Applicant Signature:
LOCAL GOVERNING BOARD
Date Received:
1• _ recommend ❑APPROVAL ❑ DISAPPROVAL
(Government Official) (r�)
On behalf of
(CHy, Town, County) Signature Date Phone
DLLC USE ONLY
❑APPROVAL ❑DISAPPROVAL BY:
DATE:
A.R.S. § 41-1030. Invalidity of rules not made according to this chapter rohibited agency action rohibited acts by state
employees; enforcement' notice
B. An agency shall not base a licensing decision in whole or in port on a licensing requirement or condition that is not specifically
authorized by statute, rule or state tribal gaming compact. A general grant of authority in statute does not constitute a basis for Imposing a
licensing requirement or condition unless a rule is made pursuant to that general grant of authority that specifically authorizes the requirement or
condition.
D. THIS SECTION MAY BE ENFORCED IN A PRIVATE CIVIL ACTION AND RELIEF MAY BE AWARDED AGAINST THE STATE. THE COURT MAY
AWARD REASONABLE ATTORNEY FEES• DAMAGES AND ALL FEES ASSOCIATED WITH THE LICENSE APPLICATION TO A PARTY THAT PREVAILS IN AN
ACTION AGAINST THE STATE FOR A VIOLATION OF THIS SECTION.
E. A STATE EMPLOYEE MAY NOT INTENTIONALLY OR KNOWINGLY VIOLATE THIS SECTION. A VIOLATION OF THIS SECTION 1S CAUSE FOR
DISCIPLINARY ACTION OR DISMISSAL PURSUANT TO THE AGENCY'S ADOPTED PERSONNEL POLICY.
F. THIS SECTION HOES NOT ABROGATE THE IMMUNITY PROVIDED BY SECTION 12-820.Q1 OR 12-82D,
2J81201 9 Page 3 of 3
Indlviduols requiring ADA accommodations call (602)542-2999
MAW
SOUTH
Meeting date: 5/21/2019
Agenda Type: Consent
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Type: Regular Session
Submitting Department: Community Services
Staff Contact Information: Mike Fenzel, Community Center Manager, (480) 816-5116, mfenzel@fh.az.gov
REQUEST TO COUNCIL (Agenda Langi� igo CONSIDERATION OF approving a SPECIAL EVENT LIQUOR
LICENSE APPLICATION submitted by the FH Athletic Booster Club (Gregory Cardello), for a fundraising
event to be held in Ballrooms 3 and 4 of the Fountain Hills Community Center, 13001 N. La Montana Drive,
Fountain Hills, AZ from 6:00PM to 10:00 PM on Saturday, June 22, 2019.
Applicant: Gregory Cardello
Applicant Contact Information: (781) 248-7055
Owner: NA
Owner Contact Information: NA
Property Location: Fountain Hills Community Center, 13001 N. La Montana Drive, Fountain Hills, AZ
Related Ordinance, Policy or Guiding Principle: A.R.S.§4-203.02; 4-261 and R19-1-228, R19-1-235, and R19-
1-309, Community Center Operating Policy (Section 15-G),
Staff Summary (background): The purpose of this item is to obtain Council's recommendation regarding the
special event liquor license application submitted by Gregory Cardello for submission to the Arizona
Department of Liquor.
Risk Analysis (options or alternatives with implications): NA
Fiscal Impact (initial and ongoing costs; budget status): NA
Budget Reference (page number): NA
Funding Source: NA
If Multiple Funds utilized, list here: NA
Budgeted; if No, attach Budget Adjustment Forth: NA
Recommendation(s) by Board(s) or Commission(s): NA
Staff Recommendation(s): Approve
List Attachment(s): Application
SUGGESTED MOTION (for council use): Approve Special Event Liquor License Application
Prepared bAy:
Director's Ap7 pr
e Fenzel, om enter Maftger 517T2UT9-- Rachael Goodmmunity ServIces Director 5/7/2019
Page 1 of 2
Approved:
S R
L
Grad7E. MilrFr, wn anager l812619
Page 2 of 2
I
fOR DLLC USE ONLY
Arizona Department of Liquor Licenses
Received Date; -
and Control
800 W Washington 5th Floor
Job #:
Phoenix, AT 85007-2934
www.ozilquor.gov '
CS
(bol) $42-5141
License#
APPLICATION FOR SPECIAL EVENT LICENSE
Fees: $25.40 per day for 1-10 days (consecutive) Cash Checks or Money Orders omy
A service fee of $25.00 will be chgrged for all dlshonorid checks fAXS 6 4a-Rsesv1
IMPORTANT INFORMATION: This daGumenf must tie full 'om leted or R will ha rp+
The beparfinent of Liquor Licenses ��.� r•.,.,r...l .,,-..-� ___-..
. - -- - •.. w urn crCI R.
must be a member of a
authorized
y an Applicant
Ofticer. Director, or Chairperson of the Organization.
organi=anon, political pa i rty, or Government entity and
1 • Applicant: QA9-06- Q-C
Last Az�o
y� Mfdd 2. Applicant's mailing Address: �� ��, i1.11 r Date afai,rt,
3. Applicant's home/cell phone: citystore Zip
city
is business phone; (�]
4. Applicant's email address.
SECTION 2 Name of Orcdanization, Candidate or Political PaW//Gov..f
GC.c.�
SECTION .1 Non-Profit/IRS Tax Exempf Number. 9 ?i-t 3co Z `i
SECTISI?N9 Event vacation: Ff4 C-c-*t+ti'I.t,t[tiJ
Event Address: LA NICr.s�4r.] 7r� i c]l�r.yih i rJ jJ, i
SfCT1Qhu Dales and Hours of Event. Days must be consecutive but may nat f consecutive days. xceed 10 3572—
See A.U. § 4-244(15) and (17) for legal hours of service.
PLEASE FILL OUTA SEP.ARe7F a Pfsr rr a rrn►r rr,n _ .. - - .
DAY ].-
DAY 2:
DAY 3:
DAY 4:
DAY 5:
DAY 6:
DAY 7.
DAY 8:
DAY 9:
DAY 10:
2/W2019
Date
Day of Week Event Start License End
Time AM/PM Time AM/PM
I
1
Page I of 3 i
Individuals requiring ADA accommodations call (60*)542-2999
Please read A.R.S. § 4-203.02 Social event license; rules and R19-T-205 Re uirements for a 5 ecipl Event License.
Note: ALL�ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY.
$ r
CONTAINERSSEALED
L
ICTIQN 11 License Ipremises diagram. The I'censed premises for your special event is the area in which you are
authorized to sell, dispense or serve alcoholic beverages under the provisions of your license. Please attach a diagram
of your special evens licensed premises. Please show dimensions, ser'Ing areas, fencing, barricades, or other control
measures and secur4 position. I
ATTACH DIAGRAM
If the special event will be held at a location without•a permanent liquor license or if the event will be on any portion of a location that is
not covered by the existing liquor license, thls application must be approved by the local government before submission to the
Department of liquor Licenses and Control. Please contact the local gavernir►g board fw additional application requirements and
submission deadlines. Additional licensing Fees may also be required before approval may be granted. For more Information, please
Cora tact your local jurisdiction.
I
1, (Print Full Name) _ L7It G; C,q�(] ���� hereby swear under penalty p YIin co pliance with
A.R,S, § 4-210(A){2) and' (31 that I have read and understand the foregoirig and verify tflon statements
that I have made herein are true and correct to the best of my knowledge,
LOCAL GOVERNING 96ARD Applicant Signature: r _
Date Received:
(Government official) (rdle)
On behalf of
DLLC USE ONLY
recommend ❑APPROVAL ❑ DISAPPROVAL
{City, Town, County} Signature
Dote
❑APPROVAL ❑DISAPPROVAL BY:
Phone
DATE: �J�I
A.R.Sla . § 41.1030. Invalldi of rules not made accordin to this ha ter' rohibit d elt a action Prohibited ac b
e ees enforcement notice state
B. An agency shall inot base a licensing decisjon in whole or in part on a li ensing requirement or condition that is not specifically
authorised by statute, rule of s#ale tribal gaming compfict. A general grant of authority in statute does not constitute a basis for imposing a
licensing requirement or condition unless o rile is made pursuant to that general grant of authority that speciflcaliy authorizes the requirement or
Condition.
D. THIS SECTION MAY BE ENFORCED IN A PRIVATE CIVIL ACTION AND RELIEF AY BE AWARDED AGAINST THE STATE. THE COURT MAY
AWARD REASONABLE ATrOR� EY FEES, DAMAGES AND ALL FEES ASSOCIATED WITH THE CENSE APPLICATION TO A PARTY THAT PREVAILS IN AN
ACTION AGAINST THE STATE FdR A VIOLATION OF THIS SECTION. 44
E. A STATE EMPLOYEE MAY NOT INTENTIONALLY, OR KNOWINGLY VIOLATE THIS, SECTION, A VIOLATION OF THIS SECTION IS CAUSE FOR
DISCIPLINARY ACTION OR DIS*ISSAL PURSUANT TO THE AGENCY'S ADOPTED PERSONNEL POLICY-
F. THIS SECTION DOES NOT ABROGATE THE IMMUIUITY PROVIDED BY SECTION 12-M-01 OR 12-820
2/8/2019 � Page 3 of 3
Individuals requiring ADA accommodations call (602)542-2999
What t ype c f security and control measures will you take to pr6venf violations of liquor laws at this event?
(List type and I umber of pollce/securify personnel and type of fencing or control barriers, It applicable,)
Nu r n ber of Police _ Number of Security Personnel
ff t I- OFeneing ❑Barriers
Explanation: f 11 L (' Q� �'^
I
ti. Will this event
(if yes. local
510MU How is this sp
318 for expla
[]Place license in
pense and se
ispense and se
OSPlif premise be
(IF USING RETAIL LICENSE, P
CONCURRENT WFTH THE PI
AGENT/OWNER WILL NEEL) Ti
What is the
On -site consumption
' held on a currently licensed premise and within the alreadya p
werning Body Signature not required} approved remises? DYes ro
of 6vsiness , — J
license Nambeir Phone (include Are. Cade]
I
xi event going to conquct all dispensing, serving, and soiling of spirituous liquors? Please read i2-19-
Dn and check one of the following boxes.
-use
all spirituous liquors under retailer's license
all spirituous liquors under special event
=n special event and retail location
SUBMIT A LETTER OF AGREEMENT FROM THE AGENT/OWNER OF THE LICENSED PREMISES TO SUSPEND OR RUN
'END LICENSE DURING THE EVENT fF THE SPECIAL iEVENT IS ONLY USING A PORTION OF THE PREMISES,
END TFIAT PQRTIQN QF'THE PREMISES.]
of this event?
-site (auction/wine/distilled spirits pull) ❑Both
i
l . Has the applicant bee convicted of a felony,.or had a liquor license revoked within the last five (5) years?
❑Yes �lo (if yes, attach xplanafion-)
I
2. How many special evelkt days have been issued to this organization dunri.g the calendar year?
(The number cannot excee( 10 days per year.)
3. Is the Organization usir g the services of a Licensed Contractor?
Dyes Nlo If yes, please provide the following: Name of Licensed Contrptor;
4. Is the organization using the services of a series 6. 7, 1 1 • or 12 licensee to manage the sale or service of Mir-nhn12
❑Yes ❑No If yes, please provide the following; Name of Licensee
License #:
5. List all people and organizations who will receive the proceeds. Account for 100% of the proceeds. The organization
applying must receive 257o of the gross revenues of the special vent li� orsoles�tat an additional page if necessary.
Name46? 3r1 Ctti����t�`t�t- 1�� �3
Percentage: CU
Address
Name
Address
2/8/2019
street
Ih L.� � � OIrul�e.t trl
LtZ
Percentage:
Page "c of 3
Individuals requiring ADA accommodations tail (604)542-2999
- A k I fs '4 � �J5"A 6 a'
state IIp
NORTH
SENIOR NET
735 SF
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NAVAJO RM r;
735 5F ART Rm STORAGE
1145 SF 1145 5 F
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942 SF l ERVIC€ HALL 1,000 5F
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PIA M
2 S YAVAPAI RN
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BALLROOM 2 BALLROOM 3
w 1,798 SF 1,816 SF
147 SF
SENIOR.
SERVICES
OFFICE
i,030 SF EAST
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1 -1174 v COMF M BALLROOM 1 BALLROOM 4
530 SP i 114 1,743 Sr- 1,830 SF
RESTROOMS
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1148 SF 138 ® co
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Meeting Date: 5/6/2019
Agenda Type: Regular
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Type: Regular Session
Submitting Department: Development Services
Staff Contact Information: Marissa Moore, Senior Planner, mmoore@fh.az.gov
REQUEST TO COUNCIL (Agenda Language):
PUBLIC HEARING and CONSIDERATION OF a proposed Special Use Permit to allow Verizon
Wireless to install a 40-foot tall faux saguaro cactus cellular antenna with associated power meter
pedestal to be located within 300 feet of a residential zoning district, that exceeds the maximum building
height by 15 feet, and to be constructed 14 feet from the property line located at 13300 N Eagle Ridge
Drive. (Case # SU2019-01)
Applicant: Richard Shaw, Shaw and Associates, obo Verizon Wireless
Applicant Contact Information: 1222 W Cavedale Drive, Phoenix, AZ 85085
Owner: Jamie Taylor for Toll Brothers
Owner Contact Information: 8767 E Via de Ventura #490, Scottsdale, AZ 85258
Property Location: 13300 N. Eagle Ridge Drive, Fountain Hills, AZ 85268
(APN 217-69-110)
Related Ordinance, Policy or Guiding Principle:
General Plan 2010
Fountain Hills Zoning Ordinance Chapter 2 Section 2.02 Special Use Permits
Fountain Hills Zoning Ordinance Chapter 17 Wireless Telecommunications Towers and Antennas
Staff Summary (background):
The request is for a Special Use Permit to install a wireless communications facility (WCF) at 13300 N
Eagle Ridge Drive. The proposed WCF site is located on Parcel 10A in the Adero Canyon Planned
Area Development (PAD). Parcel 1 QA has a SA — Sales and Administration designation in Phase 1 of
the Adero Canyon PAD. This parcel is a median island owned by Tall Brothers and is located in the
Eagle Ridge Drive right-of-way at the entrance into Adero Canyon (see attached Location Map),To the
southeast of the proposed tower pad there is a parking area, which maintenance staff would utilized to
service the WCF. The proposed pad is 14' x 14' (196 square feet). The Adero Canyon Welcome Center
is also located on this parcel, adjacent to the parking stalls. The closest residential structure is
approximately 400 feet away, and the closest residentially zoned district is across the ROW to the east
- approximately 35 feet away from the proposed site. Verizon Wireless has secured rights from Toll
Page i of a
Special Use Permit OSU2019-01
Wireless Communications Facility
13300 N Eagle Ridge Drive.
Town Council May 21, 2019
Brothers to construct and maintain a WCF at this location. This WCF would provide service to Adero
Canyon residents and beyond who currently have limited cellular service in this area,
General Plan Analysis
The General Plan 2010. Chapter 5 Cost of Development, objective 1.9 states, "The Town should
contact telecommunications providers to identify and rectify areas in the Town where cell service is not
operable or exhibits poor reception,"
Staff, While the Town did not contact the applicant, staff has had several complaints
about the lack of cellular reception in Adero Canyon. This request is consistent with this
objective of the General Plan.
Chapter 4 Growth Areas, Objective 5.3 states, "The Town should encourage home -based businesses
that are appropriate and compatible with adjacent residential uses."
Chapter 7, Circulation, Objective 3.8 states, "The Town should support and encourage compatible
home -based businesses that integrate the business operation into the existing residential
neighborhood, reducing vehicular trip generation."
Staff., In speaking with citizens who live in Adero Canyon, several have commented on
the lack of cellular service affecting their home -based occupations and that they were
"losing business" This request is consistent with these objectives of the General Plan.
Zoning Analysis
The intent behind the Special Use Permit review process is to determine if a proposed use in a specific
location is, "designed and developed in a manner which assures maximum compatibility with adjoining
uses." The Zoning Ordinance lists uses subject to Special Use Permit. These uses get an extra level
of scrutiny to evaluate the appropriateness of the use on a specific site. In this case, "Chapter 17
Wireless Communications Towers and Antennas" of the Zoning Ordinance applies to the Special Use
review process. This project is required to go through the Special Use review process, per 17.05.13
because it exceeds the maximum height in the SA district in the Adero Canyon PAD, and it is located
within 300 feet of residentially zoned and platted property.
In 2016, a Special Use Permit for 34-foot tall faux water tower was approved for this location. However,
that Special Use Permit expired and a different design is now proposed — a faux saguaro. The proposed
WCF is 40 feet in height. The maximum building height established in the SA district is 25 feet. The
grade of the WCF pad is 7 feet above the grade of the adjacent right-of-way. For perspective, the top
of the WCF will appear to be 47 feet above grade adjacent to the facility. Per the applicant, there will
be no ground equipment, with the exception of a power meter, and no wall/fence be required around
the site.
The setbacks for the SA district in the PA are 10 feet for the front, side, and rear property lines. The
base of the saguaro is proposed to be 20 feet from the west property line and 14 feet from the east
property line. The arms of the saguaro are proposed to be 14 feet and 8 feet respectively. The one limb
does not meeting building setback requirements. The saguaro placement and orientation will need to
be adjusted to meet setback requirements.
Page 2 of 8
Special Use Permit MSU2019-01
Wireless communications Facility
13300 N Eagle Ridge Drive.
Town Council May 21, 2019
Per Section 17.06.6.3, the following factors are considered when reviewing a request for a Special Use
Pert -nit for a wireless facility. It should be noted that Town Council may waive or reduce one or more of
these criteria if they conclude that the goals of the Town are better served by doing so.
a. Height of the proposed tower:
The proposed faux water tower antenna is 40 feet tall. This exceeds the 25 feet height limit of
the Adero Canyon PAD — SA- Sales and Administrative zoning district by 15 feet. Town Council,
when deemed appropriate, may waive this requirement for communication towers as part of the
Special Use Permit.
Applicant: The facility will be designed to look like a saguaro cactus, which will blend in
well with the surrounding landscape and be a much narrower profile than the previous
water tank design,
The overall 40 foot height is the same height that is allowed by right if the site were located
in the ROW contiguous to the site (which would be even closer to other property owners).
Verizon Wireless prefers the proposed site because the ground and elevation is 10 feet
higher than the ROW, which is important given the varying ground elevations in the Adero
Canyon area. Any reduction in height would significantly limit the effectiveness of
Verizon's need to improve wireless service in the area.
Staff., Town staff did a field inspection and determined the proposed saguaro would not
create any line -of -sight issues. The base of the facility would be 7 feet above the roadway.
The facility is 40 feet tall. From the roadway, the top of the saguaro would appear to be
47 feet above the ROW, The previously approved design was 34 feet in height, which
appeared to be 41 feet above the ROW. Additionally, a 34-foot tall faux wafer tank is more
"realistic" in appearance than a 40-foot tall saguaro. Per Ordinance 18-01, adopted
February, 2018, the maximum height allowed for a small wireless facility would be the
maximum allowed for the zoning district in which it is located. In this case, it could be a
maximum of 40 feet if located in the Town ROW.
The zoning ordinance requires that any tower be constructed so that its "fall down" distance
(equal to the height of the tower) is entirely contained within the boundaries of the property it is
located on. This is a precaution against the tower damaging adjoining properties or structures
should it fall. This requirement may be waived as part of the Special Use Permit by the Town
Council when deemed appropriate.
Applicant: We request a fall down height of approximately 12 feet from the ROW due to
the unique oblong/narrow shape of this parcel and the surrounding hilly topography. The
antenna height that is necessary to properly serve the wireless needs of the Adero
subdivision mandates a mounting height of 36 feet (resulting in an overall faux cactus
height of 40 feet), which (due (to) the narrow, irregular shape of the parcel) makes it
impossible to meet the 40 foot setback from the adjacent ROW. Fortunately, the parcel is
buffered on both sides by ROW, so in no case could the facility fall down onto an adjacent
private property or structure of any kind.
Page 3 of 8
Special Use Permit #5U2019-01
Wireless Communications Facility
13300 N Eagle Ridge Drive.
Town Council May 21, 2019
Staff.' The fall down distance is not achievable in this location. The tower will be located
immediately adjacent to the Eagle Ridge Drive right-of-way with a fall down distance of
20 feet from the west property line and 14 feet from the east property line. The arms of
the saguaro are proposed to be 14 feet and 8 feet respectively. if the tower should fail it
will fall into the right-of-way with -26 feet outside of the fall zone, at most.
Staff feels that because of the adjacency to the ROW, and because of the distance
between this facility to the closest structure (the welcome center also on this property,
which is approximately 135 feet away), this fall distance is not a concern for this location.
b. Proximity of the tower to residential structures and residentially zoned district
boundaries;
The zoning ordinance requires that any tower within 300' of residentially zoned property
receive Special Use Permit approval from the Town Council.
Staff: The tower is in the SA - Sales and Administration district of the Adero PAD, which
is not a residential area. However, it is approximately 35 feet from a multi -family
residential district, Adero PAD - MF, to the east. Therefore, the Special Use Permit is
required.
c. Nature of uses on adjacent and nearby properties;
The subject location has a welcome center and parking stalls to the east. The welcome center
is approximately 135 feet to the south of the subject site. The property immediately adjacent to
north of the site is zoned Adero PAD - MF and is currently vacant. To the south the parcel is
zoned R7-6 and is being developed with single-family homes. The area of that zone closest to
the tower site is designated open space and the closest residences are approximately 400 feet
away from the proposed tower. The nearest adjacent right-of-way is about 14' from the proposed
antenna location.
Staff: The proposal does not appear to be detrimental to surrounding properties.
d. Surrounding topography;
The surrounding topography will not present any problems with the placement or use of the
radio tower.
Staff- Staffs opinion is that the topography will not affect the tower placement. In fact, the
tower is being located and constructed as presented to provide coverage to areas that
currently have issues with wireless service due to the topography.
e. Surrounding tree coverage and foliage;
There is currently little existing tree coverage or foliage within the parcel.
Staff.- Staff is recommending that additional landscaping be installed on the parcel prior
to final Certificate of Occupancy.
f. Design of the tower, with particular reference to design characteristics that have the
effect of reducing or eliminating visual obtrusiveness;
Page 4 of 8
Special Use Permit #SU2019-01
Wireless communications Facility
13300 N Eagle Ridge Drive.
Town Council May 21, 2019
The design is a 40-foot tall faux saguaro, constructed to look like a real saguaro
Applicant- The site will not have any adverse impact on the surrounding properties. The
facility will be designed to look like a saguaro cactus, which will blend in well with the
surrounding landscape and be a much narrower profile than the previous water tank
design. There are a number of faux saguaro cacti in the Fountain Hills community, all of
which blend in nicely with the terrain and vegetation of the Town. The stealth design and
buffering from residential uses makes this site an excellent location that will have minimal
aesthetic impact. The site will not have a generator nor air conditioning units so there will
be minimal noise emitted from the electronics equipment. Verizon will work with Toll
Brothers to preserve mature plants and natural landforms to the maximum extent
possible.
Staff.- The saguaro cactus design fits with the surrounding desert landscape. The Zoning
Ordinance requires that the facility have security fencing, but allows the Town Council to
waive the requirement. The Zoning Ordinance also requires landscaping to "effectively
screen the view of the tower compound from residential property Staff is supportive of
removing the requirement for a security fence, but recommends a landscape plan is
submitted showing how the site will be revegetated to match the surrounding desert
landscape as part of the building permit review and approval process, if Town Council
approves this Special Use Permit request. Because this location is in a predominant
visible location, the design should truly mimic a live saguaro and not be rectilinear andlor
symmetrical,
g. Proposed ingress and egress;
The proposed tower is located near existing parking stalls on the property.
Applicant: Vehicular access for this facility will be granted by Toll Brothers through an
access easement over the existing parking lot_ The site will require poser and fiber optic
utilities, both of which are already plumbed and on the site. The proposed site will include
the right for Verizon to use a single {parking space (in the existing parking lot) for the
Verizon technician who will monitor and maintain the tower on a quarterly basis.
Staff.- The proposal has good access, ingress, and egress.
h. Availability of suitable existing towers, other structures, or alternative technologies not
requiring the use of towers or structures, as discussed in Section 17.06(B)(4);
Section 17.06.B.4 specifically relates to the construction of new towers where none
previously existed. In such cases, the town should require proof that other less -obtrusive
options are not available.
Applicant: Verizon will need to provide an inventory of existing and proposed sites. This
inventory changes over time, and this information will help identify the feasibility of future
tower locations based upon existing physical, engineering, technological or geographical
limitations in the event the proposed tower is erected. At the time of publication of this
Planning and Zoning Commission meeting agenda, this information was not available. No
Page 5 of 8
Special Use Permit #SU2019-01
Wireless Communications Facility
13300 N Eagle Ridge Drive,
Town Council May 21, 2019
existing towers or structures are located within the geographic area that meet the
applicant's engineering requirements.
Staff.- Based on information provided to Town staff, there are no other existing towers to
service this area. The geographic limitations and the on -going development of this canyon
create a demand for this facility at this site. This request would meet the needs for this
service that are not currently available.
Risk Analysis (options or alternatives with implications):
Approval of the reversion of the property back to C-1 — Neighborhood Commercial and Professional
zoning designation would allow permitted uses in the C-1 zoning district, which have a lower intensity
but fewer listed uses than those in the C-3 General Commercial zoning district.
Not approving the reversion of the zoning for this property would maintain the C-3 — General
Commercial Zoning Designation.
Fiscal Impact (initial and ongoing costs; budget status): NA
Budget Reference (page number): NA
Funding Source: NA
If Multiple Funds utilized, list here: NA
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendation(s) by Board(s) or Commission(s):
At the April 25, 2919 Planning and Zoning Commission meeting, the applicant stated a temporary
wireless communications facility, called a "Cell on Wheels" (C.O.W.), is being added to this request for
a Special Use Permit. Because it is a wireless facility and is subject to the same requirements for a
permanent facility, it, too, would require a Speciai Use Permit. This temporary facility would provide
cellular coverage until a new facility could be built.
The applicant stated it would be located in the northern parking stalls at the same location. There were
two elements of this that were discussed: electrical needs and how this site would be connected to
network. The applicant stated there would be two electrical options: a temporary generator or hard-
wiring to the electric service that would be provided on site. Mr. Shaw, the applicant, stated the
generator would be about as loud as a washing machine. Staff noted that installing permanent electric
service would require a building permit, but a generator would not. This C.O.W. would access the
network, either by installing fiber optic in the existing conduit that was installed during construction of
the welcome center, or using microwave antennas. The applicant stated installing fiber optics could
tame a couple of months, depending on Cox's availability. Installing microwave antennas would require
permission from another cell tower's owner.
Mr. Shaw also discussed staff's recommendation that the WCF be oriented so that the one limb meet
the district setbacks. He stated turning the facility so that the limb meet setbacks could cause
"shadowing" which could affect cell reception. Staff is recommending this stipulation be removed from
the original recommendation presented at the Planning and Zoning Commission meeting.
Page 6 of 8
Special Use Permit 4SU2019-01
Wireless Communications Facility
13300 N Eagle Ridge Drive.
Town Council May 21, 2019
While the proposed location of this temporary facility is different from what it proposed for the permanent
facility, it is close enough that staff suggests the same analysis apply to a temporary facility. Essentially,
all of the information provided for the permanent facility applies to this facility with the following
recommended stipulations, as provided in the recommended motion below.
While the Planning and Zoning Commission heard the presentation outlining details about the
temporary facility and the conversation appeared to be generally in support of adding this element to
the Special Use Permit request, the inclusion of this facility was not stated in their recommendation to
Town Council.
Additionally, the applicant has submitted an inventory of existing and proposed tower locations within
one mile of this location, so the first recommended stipulation from the Planning and Zoning
Commission has been met (see attached map).
The Planning and Zoning Commission forwarded a recommendation to Town Council to approve the
Special Use Permit to allow a 40-foot, faux saguaro wireless communications facility to be installed as
presented and in the location proposed with the following stipulations:
Prior to the submission of an application for building permit the applicant submit to the Development
Services Director for review and acceptance the following information:
1 . An inventory of existing and proposed tower locations within one mile of this location;
2. The revised placement and orientation of the tower to meet setback requirements;
3. A landscape plan showing how the site will be revegetated to match the surrounding desert
landscape -,and
4. The final design of the saguaro.
Staff Recommendations):
Staff recommends Town Council approves the Special Use Permit to allow 40 foot faux saguaro
wireless communications facility to be installed as presented and in the location proposed with the
following stipulations:
Prior to the submission of an application for building permit the applicant submit to the Development
Services Director for review and acceptance the following information:
Il A site plan showing the location of the temporary wireless facility and generator, if applicable;
2. The temporary facility may be located on site for no more than nine months from the date it is
located on site;
3. If the temporary facility will remain on site for longer than none months, the applicant may
request a three-month extension from the Development Services Director prior to the
expiration of the nine -month temporary approval;
4. A landscape plan showing how the site will be revegetated to match the surrounding desert
landscape; and
5. The final design of the saguaro
Page 7 of 8
Special Use Permit #SU2019-01
Wireless Communications Facility
13300 N Eagle Ridge Drive.
List Attachment(s): Town Council May 21. 2019
Application
Location Map
Applicant's Narrative (3 pages)
Site and Design Plans (10 pages)
Map of existing and proposed Verizon Facilities
Co -location statement from applicant
Draft April 25, 2019 Planning and Zoning Commission meeting minutes
SUGGESTED MOTION (for Council use)
Move to APPROVE Special Use Permit to allow 40 foot faux saguaro wireless communications facility
to be installed as presented and in the location proposed with the following stipulations:
Prior to the submission of an application for building permit the applicant submit to the Development
Services Director for review and acceptance the following information:
1. A site plan showing the location of the temporary wireless facility and generator, if applicable;
2. The temporary facility may be located on site for no more than nine months from the date it is
located on site;
3. If the wireless facility will remain on site for longer than 9 months, the applicant may request a
3-month extension from the ❑evelopment Services Director prior to the expiration of the nine -
month;
4. A landscape plan showing how the site will be revegetated to match the surrounding desert
landscape;
5. The final design of the saguaro. (Case #SU2019-01 )
Prepared by:
A k
Mar' sa Moore, 4CP Senior Planner 5/7/2019
Director's Approval:
hn Wesley, AICP, Interim D& ielopment Services Director
12/2019
A proved:
Grady E. M ler, awn Manager 5/7/2019
Page 8 of 8
DO Not write in this space --official use only
Filing Date
Aocepted By
Fee Accepted
Case Manager
The Town of FamnWn Hills
PLANNING & ZONING DEPARTMENT - APPLICATION
Abandonment (Plat or Condominium)
Appeal of Administraboes Interpretation
Area specific Plan & Amendments
Concept Plan
Condominium Plat
CuVF!li Waiver
DeVelaprnent Agreement
HPE Change or Abandonment
General Plan Amendment
Ordinance~ (Text Amendment)
Planned Emit Development
Preliminary) Final Plat
Replat {Lot joins, lot splits, lot line adj menu}
Rezoning (Map) J
Special Use Permit & Amendments
Site Plan Review (vehicles sales)
Temporary Use Permit (meaan Fee, if ap*able)
VarianceOther
Revise Version OF SUP#: SU201&01
PROTECT NAi'�E 1 nrA�if� ®F PROJEC : pH0 CANYON C REST SCJ Install Verson Small Cell Faux Cactus
LEGAL DESCRIPTION. � ameAdern canyon
PROPERTY �a9to
Black Lot
Lot
ADr)REss: Rbdge i3r., Fwrlrnln HYrs, A2
B.'s2f,5
PARCEL SM (Acrps)0.54 ASSESSOR PARCEL NUMBER 217-69-110
WUMBER OF UNITS PROPOSE[} TRACTS
EXTSnNG ZONING SA
PROPOSED ZONING
►4 i�r�it
Mrs. Richard ShaW, Shaw & Assadatas. obo Verizon Wimless
Day phone 4�204-I 43
Mr.
_.__ —
Ms. Address: IM W caveda]a ❑r
Qt,. Phoerix State: Az Zip: 85085
Eln*all! rch.aw@shaw-assaclatw.com
Owner
firs. Jeerile Tarylor, 7a{! �tfars
Mr.
Day Phone 48a-s015--Z57s
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SIGNATURE OF OWNER
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Location Map
SU 2019-01: Verizon Wireless Communication Facility
13300 N Eagle Ridge Drive
Adero Canyon
Town Boundary Line
� Subject Location ,
Copperwynd
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verimn
December 11, 2018
Shaw and Associates, PLC
Attn; Richard Shaw
1222 W. Cavedale Dr.
Phoenix, AZ 85085
City of Fountain Hills
PIanning and Zoning Department
16705 E. Avenue of the Fountains
Fountain Hills, AZ 85268
Re: PHO Canyon Crest Narrative — SUP Application for Wireless Communication Facility
Located at 13330 N. Eagle Ridge Dr. Fountain Hills, AZ 85268
Proposed Use
As part of all ongairrg effort to maintain its superior wireless network in the Town of Fountain
Hills, Verizon Wireless is seeking a Special Use Permit to construct a Wireless Communication
Facility (WCF) near the entrance of the Adero Canyon subdivision located at 13330 N. Eagle
Ridge Drive, Fountain Hills, Arizona. The WCF will be designed as a faux Saguaro cactus and
will be 40 feet tall. The WCF will be located on a parcel of land owned by Toll Brothers and
currently used for the Adero Canyon WeIconte Center and parking lot. The WCF Nvill be located
on the north side of the parking lot on an elevated rocky knoll that is about I0 feet above ground
level of the contiguous right of way (ROW) - see picture beIow. I'Ire antennas inside the WCF
,,will be mounted at a height of 36 feet. The new Verizon Wireless lease area will be
approximately 14' x 14' (196 so in size and will not require ally ground equiprnettt or rvalllf ence
around the site. All necessary equipment, with the exception of the power ureter pedestal, will
be mounted inside of the faux Saguaro.
The purpose of this site is to improve wireless coverage and enhance capacity for all of the
residential and commercial propetlies located within approximately one-half mile of the site. The
proposed site will include the right for Verizon to use a single parking space (in the existing
parking lot) for the Verizon technician who will monitor and maintain the tower on a quarterly
basis. The proposed titneiine for the installation of the WCF is the 31-d quarter of 2019.
Site Descri gion
By way of background, this location was previously granted a SUP by the Town of Fountain
Hills in 2016 for a 34 foot tall faux water tank. Subsequent to the SUP approval the property,
which was then owned by Adero Canyon, LLC, was sold to Toll Brothers. The SUP is now
expired and Verizon and Toll Brothers have agreed to a Saguaro cactus design for the WCF.
11Fage
Similar to the prior SLIP, the proposed WCF will be located on Parcel 10A of APN 217-69-I 10.
which is owned by Toll Brothers. The lease area (and profile) of the proposed faux Saguaro
cactus will be considerably smaller- that the water tank site, which was 400sf in area.
The faux Saguaro cactus will be located in between the northbound and southbound lanes of
North Eagle Ridge Drive on a private property "island." Although the site will be unmanned, it
will require routine quarterly visits for a few hours at a time for site maintenance and equipment
updates. Vehicular access for this facility will be granted by Toll Brothers through an access
easement over the existing parking lot. The site will require power and fiber optic utilities, both
of wluch are already plumbed and on site.
Adverse hnuaact
The site will not have any adverse impact on the surrounding properties. The facility will be
designed to look like a Saguaro cactus, which will blend in well with the surrounding landscape
and be a much nan-ower profile than the previous water tank design. There are a number of faux
Saguaro cacti in the Fountain Hills community, all of which blend nicely with the terrain and
vegetation of the Town_ The stealth design and buffering from residential uses makes this site an
excellent location that will have minimal aesthetic impact. The site will not have a generator nor
air conditioning units so there will be minimal noise emitted from the electronics equipment.
Rectuest far Waivers
Verizon Wireless is requesting three waivers for this SUP. They include the following. -
I . Fall down Iess than 40' (approximately 12' from the ROW)
2. Height over PAD limit of 25' (40' requested)
3. Less than 100' to MF district
For waiver #1, we request a fall down ]'eight of approximately 12' from the ROW due to the
unique oblong/narrow shape of this parcel and the surrounding hilly topography. The antenna
height that is necessary to praperly serve the wireless needs of tile Adero subdivision mandates a
mounting height of 36 feet (resulting in an overall faux cactus height of 40 feet), which (due the
narrow, irregular shape of the parcel) makes it impossible to meet the 40 foot setback from the
adjacent ROW. Fortunately, the parcel is buffered on both sides by ROW, so in no case could
this facility fall down onto an adjacent private property or structure of any kind. Furthennore,
the tower is constructed in compliance with all governmental building codes (like all structures
in Fountain Hills) and will be certified by a professional and structural engineer in accordance
with the Town's permitting process. It's worth noting that state law would allow a 40 foot tall
Saguaro in the ROW by right with less of a setback than is proposed at the subject site.
For waiver 42. we request a waiver of 15 feet above the relatively short maximum height of 25
feet allowed by code. The overall 40 foot height is the same height that is allowed by right if the
site were located in the ROW contiguous to the site (which would be even closet- to other
property owners). Verizon Wireless prefers the proposed site because it is 10 feet higher in
elevation than the ROW, which is important given the varying ground elevations in the Adero
Canyon area. Any'reductiotr in height would significantly limit the effectiveness of Verizon's
need to improve wireless service in the area.
2 1 P a g e
For waiver #3, we request a setback of less than 100' to the nearest residential district. The
proposed location is unique given its ground elevation and relationship to the surrounding
terrain_ There is no opportunity for a WCF location in the Adero Canyon area that isn't close to
residential properties since the entire community is a neighborhood with no commercial uses. A
site in the ROW (which is permitted by right) would be even closer to residential zoning than the
proposed site. The proposed location is not close to single family — only multi -family — and the
proposed multi -family developments will not be adversely impacted by a faux Saguaro. They
will actually benefit greatly from the wireless service, which Toll Brothers can certify is very
important to the residents of Adero Canyon.
Verizon respectfully requests approval of the SUP with the requested waivers.
Respectfully Submitted,
Richard S. Shaw
s 7 :fit .0';,;�
3 1 P a g e
Proposed 40'
faux Saguaro
verizonvl
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DEPARTMENT: UILD SA TY
PROJECT : POOL OR SPA
APPLICATION REF
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PERMITS ISSUED ANALYSIS'
LOCATION
OWNER
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LAU, 3RIAN
PERMIT NUMBER TYPE STATUS
B2018-493 POOLfSPA ISSUED
DESC OF WORK:
2018-493
FILE - POOL
PARTIES INVOLVED:
GENERAL CO LAU, BRIAN
OWNER LAU, BRIAN
APPLICATION TOTALS
9529
ISSUED EXPIRES
04/18/19 10/15/19
10055 NORTH MCDOWELL VIEW TRAIL
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PERMIT NUMBER TYPE STATUS ISSUED EXPIRES
B2019-78 POOLfSPA ISSUED 04/11/19 10/08119
DESC OF WORK:
2019-78
PARTIES INVOLVED:
GENERAL CO BIG DADDY CONSTRUCTION & DESIGN
OWNER GURCZAK LIVING TRUST
APPLICATION TOTALS
9521 11853 NORTH WINCHESTER DR
SCOTT & AtMREA ZENOR
PERMIT NUMBER
TYPE STATUS
ISSUED
EXPIRES
B2019-79
POOL SPA ISSUED
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10/09/19
DESC OF WORK:
2019-79
FILE
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9570
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PERMIT NUMBER
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POOL/SPA ISSUED
04/11/19
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PARCEL CODE
176-1&-323
PERMITS 04101/19 - 04/30/19
EST VALUE FEES
12,000 425.00
425.00
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PERMITS 04/01/19 - 04/30/13
EST VALUE FEES
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PERMITS YEAR TO DATE
EST VALUE FEES
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05/06/2019 15:39TOWN OF FOUNTAIN HILLS
MGrudier PERMITS ISSUED ANALYSIS
DEPARTMENT: BUILDING SAFETY
PROJECT : P401OR SPA
APPLICATION RED' LOCATION
OWNER
DESC OF WORK:
2019-1a6
FILE
PARTIES INVOLVED:
GENERAL CO CALIFORNIA POOLS & SPAS
OWNER HOLMAN FRANCIS F TR/ETAL
APPLICATION TOTALS
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MM RIAVQ BOB
PERMIT NUMBER TYPE STATUS ISSUED EXPIRES
B2019-109 PQO-LjSPA ISSUED 04/10/19 1G/07/19
DESC OF WORK:
2019-109
PARTIES INVOLVED:
GENERAL CO TAYLOR MADE POOLS & SPAS LLC
OWNER MARIANO, BOB
APPLICATION TOTALS
PROJECT TOTALS
DEPARTMENT TOTALS
REPORT TOTALS
PERMITS ISSUED
PARCEL CODE
802.10
1761R-962
PERMITS 04/01/19 - 04/30/19
EST VALUE FEES
201000 695.90
695.90
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5
** END OF REPORT - Generated by MARILYN GRUDIER **
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5
Fountain Hills — Verixon Wireless Facilities Map (Present and Future)
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Verixon Wireless proprietary information, for discussion purposes only.
May 3, 2019
Shaw and Associates, PLC
1222 W. Cavedale Dr.
Phoenix, AZ 85085
City of Fountain Hills
Planning and Zoning Department
16705 E. Avenue of the Fountains
Fountain Hills, AZ 85268
Re: PHQ Canyon Crest Co -Location Statement -- SUP Application for Wireless
Communication Facility Located at 13330 N. Eagle Ridge Dr. Fountain Hills, AZ 85268
The purpose of this letter is to confirm that the proposed Verizon Wireless faux Saguaro Cactus
small cell facility to be located at the above address is not designed to accommodate additional
telecommunication carriers. The site is only designed to enhance the Verizon network in the
Adero Canyon subdivision.
Respectfully Submitted,
Richard S. Shaw, Esq.
I I P a g e
DRAFT
TOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR SESSION OF THE
PLANNING & ZONING COMMISSION
April 25, 2019
Chairman Dempster opened the meeting at 6:00 p.m
ROLL CALL:
The following Commissioners were present: Chairman Susan Dempster, Vice -Chairman Eric Hansen,
Con nissioners, Mathew Boik, Peter Gray, and Scott Schlossberg. Commissioner N'Marie Crumbie &
Christopher Jones were absent. Also in attendance were Marissa Moore, Senior Planner and Paula
Woodward, Executive Assistant.
Chairman Dempster requested participation in the Pledge of Allegiance.
Chairman Dempster introduced and welcomed Interim Development Services Director, John Wesley.
CALL TO THE PUBLIC
No one from the public wished to speak
AGENDA ITEM # 1 - CONSIDERATION OF APPROVING THE PLANNING AND ZONING
COMMISSION MEETING MINUTES DATED FEBRUARY 7 2019 AND MARCH 28 2019
MEETINGS.
Vice -Chairman Hansen MOVED to APPROVE the meeting minutes dated February 7, 2019 and March
28, 2019, meetings as written. Commissioner Boik SECONDED and the MOTION CARRIED
UNANIMOUSLY 510.
AGENDA ITEM # 2 PUBLIC HEARING AND CONSIDERATION OF A PROPOSED SPECIAL
USE PERMIT TO ALLOW VERIZON WIRELESS TO INSTALL A 40-FOOT TALL FAUX
SAGUARO CACTUS CELLULAR ANTENNA WITH ASSOCIATED POWER METER
PEDESTAL TO BE LOCATED WITHIN 300 FEET OF A RESIDENTIAL ZONING DISTRICT
THAT EXCEEDS THE MAXIMUM BUILDING HEIGHT BY 15 FEET AND TO BE
CONSTRUCTED 14 FEET FROM THE PROPERTY LINE LOCATED AT 13300 N EAGLE
RIDGE DRIVE. (CASE # SU2019-01)
Chainnan Dempster opened the public hearing at 6:04 p.m.
Marissa Moore, Senior Planner reviewed the infonnation in the staff report along with a PowerPoint
presentation. She said the Special Use Permit is to install a wireless communications facility (WCF) at
13300 N Eagle Ridge Drive. The proposed wireless communications facility site is located in in the Adero
Canyon, Welcome Center. The welcome center is located on a median island owned by Toll Brothers and
is located in the Eagle Ridge Drive right-of-way at the entrance into Adero Canyon, To the southeast of the
proposed tower is a parking area, which maintenance staff would utilize. The closest residential structure
is 400 feet away, and the closest residentially zoned district is across the right of way thirty-five feet away
for the proposed site. The wireless cell facility would provide service to the Adero Canyon residents and
beyond. Staff has had complaints about the Iack of cellular service reception in Adero Canyon. The Iack
of cellular service has affected home -based businesses.
Ms. Moore said in 2016, a Special Use Permit for a thirty-four foot tall faux water tower was approved for
this location. That permit expired and a new proposal is for a faux saguaro. The height of the wireless
communications facility will appear to be forty-seven feet above grade adjacent to the facility. There will
be no ground equipment except a power meter and no requirement of a wall or fence. The project meets the
Page 1 of 4
DRAFT
required setback except for the one saguaro limb, which staff is recommending it be adjusted to meet the
setback requirements.
The applicant requested a "fall down" distance of twelve feet from the right of way because of the parcel
shape and the surrounding hilly topography. The forty feet faux cactus height makes it impossible to meet
the required forty -foot fall down distance from the right of way. A shorter antenna would not be sufficient
to serve the wireless needs of the area. Since the WCF is located in an area buffered on both sides of right
away, there is no way it could fall down onto adjacent private property or structure. Staff feels because of
its location, the fall distance is not a concern. Ms. Moore said the facility is designed to look like a saguaro
cactus and blends in well with the surrounding landscape. The access to the facility is through an access
easement over the parking lot.
In conclusion, Ms. Moore said there are no other existing towers to service this area based on an inventory
provided by the applicant of existing and proposed towers. The geographic limitations and on -going
development of the area create a demand for this facility site. Staff recommends that the commission
forward a recommendation to Town Council to approve the Special Use Permit with the following
Stipulations:
Prior to the submission of an application for building permit the applicant, submit to the Development
Services Director for review and acceptance the following information:
1. The revised placement and orientation of the tower to meet setback requirements;
?. A landscape plan showing how the site will be revegetated to match the surrounding desert
landscape; and
3. The final design of the saguaro.
Chairman Dempster asked if there were any speaker cards and Paula Woodward answered, there were nine
cards received who were in favor of the proposed project.
Steve Jacobson, a resident at Adero Canyon, spoke in favor of the wireless tower. He explained that he
moved into his home around eight months ago and has been without cellular service. During the home
building process, there was no cell coverage, which was very frustrating because contractors could not
communicate with each other, nor could anyone else. Adero Canyon when built out will be billions of
dollars worth of real estate, it's nuts there is no cell phone coverage. The development has been there for
a long time. Installation of a cell tower is long overdue.
Mariusz Kostelic, moved to Adero Canyon seven months ago. He said the cell service is terrible. The real
issue is the bike path located in Adero Canyon, Should there be an emergency on the bike path there is no
cell service to contact emergency services. Mr. Kostelic is in favor of the cell tower.
Scott Peters, a resident of Adero Canyon, said that during the home buying process in October 2017, they
were told there would be cellular service and as of today there still is none. Mr. Peters said his biggest
concern is the issue of life safety. He installed three wireless boosters throughout the house, and still has
cell phones cut out all the time. Installation of a landline was mandatory for conducting business from
home, because of the cellular situation.
Ms. Moore stated the applicant is willing to put in a temporary cell tower on wheels called a "C. O. W."
This would require Town Council approval. It would be in the parking lot in the same location for about
six to eight months. She suggested to the commission for this to be included in the Special Use Permit
request and added to the motion forwarded to Town council.
CJ Peters, a resident of Adero Canyon, asked about the time line,
Applicant Richard Shaw, Shaw and Associates, obo Verizon Wireless, said a couple things need to happen
with a temporary site. The temporary tower is similar to a pick-up truck but larger. There would be covered
equipment on the back with an extendable mast, thirty to forty feet. An antenna attaches to the mast top
Page 2 of 4
DRAFT
and power is required. SRP would provide permanent power or a generator could be used. The noise from
the generator is similar to a washing machine. The availability of fiber or microwave for service are a
challenge. Fiber is preferred because the conduits were installed during Adero Canyon construction. It
requires Cox to run fiber and would be dependent on Cox's availability. Verizon said that fiber could take
a couple of months post Town Council approval. The other option is a microwave attachment to the nearest
Verizon Tower, but requires approval of the Tower owner.
Ms. Moore said that any temporary solution would require a building permit if permanent electric service
is used.
Mr. Shaw wished to address the setback issue. The base of the saguaro is fourteen feet from the right of
way. The arm makes it eight feet, rotating the arm is an issue. The arm needs to face north and south.
Moving the arm would create issues such as blocking and shadowing. It would degrade the effectiveness
of the antenna. I£ the commission could grant that wavier we would prefer not to alter the cactus.
Commissioner Boik asked if any additional towers would be needed in the area.
Mr. Shaw said he walked the area with a radio frequency engineer. More towers could be added somewhere
in the vicinity north near the water tank, the area near Copperwynd and another one as Adero Canyon
expands.
Commissioner Schlossberg asked if the faux saguaro arms have any hardware and serve a purpose.
Mr. Shaw replied the arms are empty but if you rotate the saguaro arm it would shadow the antenna, causing
problems.
In response to Vice -Chairman Hansen, Mr. Shaw said the water tower was shorter than the cactus. The
cactus is three feet taller. Whether it's a cactus, water tower or palm tree, they are all designed not to fall.
Commissioner Gray asked if there is a safety zone and who is liable for the tower.
The FCC closely regulate safety. Even with the transmission at full power, safety is not an issue. The
liability resides with Toll Brothers and Verizon.
Commissioner Gray asked, does the Town consider the amount of cell towers in one particular area or can
multiple faux saguaros be constructed,
Ms. Moore stated this issue was researched when the Town adopted the small wireless facility codes. There
may be multiple faux saguaros with close proximity based on cell provider needs.
Chairman Dempster asked the Conunissioners if there were any further questions and with no further
discussion, closed the public hearing at 7:00 p.m.
Vice -Chairman Hansen MOVED to forward a recommendation to the Town Council to approve the Special
Use Permit to allow forty foot faux saguaro wireless communications facility to be installed as presented
and in the location proposed with the following stipulations: Prior to the submission of an application for
building permit the applicant submit to the Development Services Director for review and acceptance the
following information:
1. An inventory of existing and proposed tower locations within 1 mile of this location;
2. A revised location and placement of the tower to meet setback requirements;
3. A landscape plan showing.
4. The final design of the saguaro.
Commissioner Boik SECONDED and the MOTION CARRIED UNANIMOUSLY Sla
Page 3 of 4
1 9-11 MM
A roll call vote was taken with the following results:
Commissioner Boik
Aye
Commissioner Gray
Aye
Commissioner Schlossberg
Aye
Vice -Chairman Hansen
Aye
Chairman Dempster
Aye
AGENDA ITEM # 3 - ADJOURNMENT.
Chairman Dempster adjourned the meeting at 7:04 p.m.
FOUNTAIN HILLS PLANNING & ZONING COMMISSION
ON
Chairman Susan Dempster
ATTEST:
Paula Woodward, Executive Assistant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the
Fountain Hills Planning and Zoning Commission held on the 25" day of April 2019 in the Town Council
Chambers, 16705 E. Avenue of the Fountains, Fountain Hills, AZ 85268. 1 further certify that the meeting
was duty called and that a quorum was present.
Paula Woodward, Executive Assistant
Page 4 of 4
�C��yTAINJyrLN
ry l
Y
°
Meeting Date: 5/21/2019
Agenda Type: Consent
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Staff Contact Information: Dave Ott, Chief 480 816-5280
Meeting Type: Regular Session
Submitting Department: Fire Department
REQUEST TO COUNCIL JAgenda Language): CONSIDERATION OF approval of the revised and updated Emergency
Operations Plan (EOP) to submit to the Maricopa County Department of Emergency Management (MCDEM).
Applicant: NIA
Applicant Contact Information: NIA
Owne r: NIA
Owner Contact Information: NIA
Property Location: NIA
Related Ordinance, Policy or Guiding Principle: Intergovernmental Agreement (IGA) with MCDEM
Staff Summary (background): The IGA with MCDEM requires the Town to maintain a current and pertinent EOP. All
EOP's within Maricopa County are designed to complement one another as well as the County EDP. These meet the
state statute requirements tying into the state and federal plans.
Risk Analysis (options or alternatives with implications): Not having a current and pertinent FOP would mace the Town
noncompliant with the IGA and could have an impact on funds and services available in the event of a declared disaster.
Fiscal Impact (initial and ongoing costs; budget status): NIA
Budget Reference (page number): NIA
Funding Source: NA
If Multiple Funds utilized, list here: NIA
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendation(s) by Board(s) or Commission,Ts): NIA
Staff Recommendation(s): Staff recommends approval of the EOP.
List Attachmentjsy:
SUGGESTED MOTION (for Council use): Approve the EOP for compliance with the IGA with MCDEM.
Prepared by -
Da ve btt, Fire C 6 ief 511I2019
Director'sva
Dave Ott, Fire h-tef 5/1/2019
Approved:
Page 1 or 1
` IN I
Fountain Hills Emergency Operations Plan
f'4#! h #f'lld
2019 Update
www.fh.az.gov
f Fountain Hills Emergency operations Plan
J
rbar is �r�t
The Fountain Hills Emergency Operations Plan (FHEOP) is the
framework for emergency responders, and Fountain Hills
governmental departments including outside supporting agencies
to effectively coordinate and collaborate before, during, and after a
disaster (man-made and natural), in order to provide a
comprehensive response to all emergencies.
Additionally the plan provides guidance on Emergency Operations
Center (E0Q activation and incident coordination and
collaboration.
wwv.r.fh.az.gov
N .t i
Fountain Hills Emergency Operations Plan
Last updated and approved in 2013
2019 update brings the plan in compliance with the National
Incident Management System (NIMS),, and FEI IA's
Comprehensive Preparedness Guidelines and in alignment with
the Maricopa County EOP and AZ SERRP.
Plan was updated using the BOLD Planning web -based software,
which is currently being used by the majority of communities in
Maricopa County.
This update also streamlined many of the actions and
assignments, and removed many redundancies.
www.fh.ax.ga+
.1 I ti' fir
Fountain Hills Emergency erations Plan
• The plan addresses access and functional needs populations, pets and service animals, and better
defines roles and responsibilities in the event of an emergency.
• In addition to the Town of Fountain Hills EOP, the following plans have been developed and are
maintained pursuant to state and federal requirements. These plants have been incorporated in the
EOP ESF's and annexes:
• Maricopa County Multi -Jurisdictional Hazard Mitigation Plan (MCMJHP)
• Local Emergency Planning Committee (LEPQ
• Continuity of Operations J Continuity of Government (COOP/COG)
• Maricopa County Emergency Operations Plan (MCEOP)
• Maricopa County Community Wildfire Protection Plan (CWPP)
• Arizona State Emergency Response and Recovery Plan (AZ SERRP)
www.fh. a z. gau
Fountain Hills Emergency Operations Plan
Questions .
www.fh.az.gov
��T"INy TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
9,ry AGENDA ACTION FORM
Meeting Date: 5/21/2019 Meeting Type: Regular Session
Agenda Type: Regular Submitting Department: Community Services
Staff Contact Information: Rachael Goodwin, Community Services Director, 480-816-5135
REQUEST TO COUNCIL )Agenda Languagey: CONSIDERATION OF RESOLUTION 2019-31, approving a grant
application and Town funding in the amount of $85,000 for the Arizona Sports and Tourism Authority Youth and
Amateur Sports Biennial Grant for the purpose of a basketball court addition at Four Peaks Park.
Applicant: None
Applicant Contact Information:
Owner: Town of Fountain Hills
Owner Contact Information:
Property Location: Four Peaks Park, 14827 N Del Cambre Ave, Fountain Hills, AZ 85268
Related Ordinance, Policy or Guiding Principle: NA
Staff Summary (background): The Arizona Sports and Tourism Authority was created in 2000 as result of the
approval of Proposition 302. One of the four core missions of this authority is to fund youth and amateur sports
projects and programs within Maricopa County to which the AZSTA facilitates a biennial grant to support non-
profit and local municipalities. The reimbursement grant has a fund of more than $2M for the 2020 cycle.
Stipulations require that projects be hard cost initiatives such as new construction, lighting, equipment, or
renovations. The AZTSA is authorized to fund up to 213 of total project cost with a maximum award of
$250,000 per entity. The Town of Fountain Hills was awarded funding from this grant 1n 2016 for the purpose of
renovating six tennis courts.
Community Services requests authorization from Council to pursue the AZSTA grant for installation of a single,
full court basketball court at Four Peaks Park. The park's original basketball court was estimated at more than
30 years old and was in dangerous and irreparable condition. The court was removed last fall as part of the
Four Peaks Park renovations to allow for the redevelopment of two new playground spaces. Capital funding
has been allocated in the FY19120 budget for additional park upgrades and rehabilitation however this does not
include a basketball court. Grant resources would be essential to adding this amenity.
The proposed project is estimated to total $250,000, including site preparation, materials, and installation.
Based on this amount, we are requesting $165,000 in grant funding, a total of 213 of the anticipated project
cost. The Town of Fountain Hills would be responsible for the remaining $85,000, to be funded from the CIP
fund, as budgeted. Should the Town be awarded the grant funding for this project, renovations would be
expected to begin in early 2020 and last approximately six months.
Risk Analysis (options or alternatives with implications): Should the grant funding be award to the Town, then a
commitment to the project is required and adherence to the grant timelines and budget reporting is requisite. These
requirements are consistent with many other grant programs. Having received grant funding from AZSTA previously, there
are no concerns from staff regarding adherence to the outlined requirements.
Page I of 2
Fiscal Impact (initial and ongoing costs; budget status): Grant funding has been allocated in the FY 19120 budget for this
project. Should the grant award not be received, the CIP funds will not be expended.
Budget Reference (page number): 165
Funding Source: Capital Projects Fund
If Multiple Funds utilized, list here: Grant Fund
Budgeted; if No, attach Budget Adjustment Form: Yes
Recommendation(s) by Board(s) or Commission(s): Recommended by the Community Services Advisory Commission
Staff Recommendation(s): Staff recommends applying for grant funding.
List Attachment(s): Grant application, resolution 2019-31
SUGGESTED MOTION (tor Council use): Move to adopt resolution 2019.
Prepared by:
Rachael Goodwin, Community Services Director 5/9/2019
director's Approval:
Rachael Goodwin, Comm i Services Director 5/9/2019
Approved:
Grady E. Miller. T anager 519/2019
Page 2 of 2
RESOLUTION NO. 2019-31
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF
FOUNTAIN HILLS, ARIZONA, AUTHORIZING SUBMISSION OF
A GRANT APPLICATION TO THE ARIZONA SPORTS AND
TOURISM AUTHORITY FOR THE PURPOSE OF
CONSTRUCTING AN ADDITION TO THE BASKETBALL.
COURTS AT FOUR PEAKS PARK; AND APPROVING THE
ACCEPTANCE AND EXECUTION OF ANY RESULTING GRANT
AGREEMENT
RECITALS:
WHEREAS, the Arizona Sports and Tourism Authority ("AZSTA") is accepting proposals from
Maricopa County agencies, municipalities, school districts and other incorporated public entities
for projects relating to youth and amateur sports facility/field construction and/or renovation,
sports filed lighting and/or equipment; and
WHEREAS, the Mayor and Council of the Town of Fountain Hills (the "Town Council") desires to
submit a grant application (the "Application") to be considered by AZSTA for funding to construct
an addition to the basketball courts at Four Peaks Neighborhood Park (the "Project"); and
WHEREAS, the Town Council desires to authorize the acceptance of any resulting grant funds.
ENACTMENTS:
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF FOUNTAIN
HILLS as follows:
SECTION 1 The recitals above are hereby incorporated as if fully set forth herein.
SECTION 2 The submittal of the Application to AZSTA for funding in the amount of $85,000.00
is hereby authorized.
SECTION 3. The expenditure of a local match in the amount of $85,000.00, as required by the
Application, is hereby authorized and officially designated to be used in conjunction with the
AZSTA funds.
SECTION 4. The commitment to complete the Project within 12 months of award, as required
by the Application, is hereby authorized.
SECTION 5. The Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby
authorized and directed to (I) execute and submit all documents and any other necessary or
desirable documents in connection with the Application, (ii) execute any resulting grant
agreements and other documents, and (iii) take all steps necessary to carry out the purpose and
intent of this Resolution.
RESOLUTION 2019-31
PAGE 2
PASSED AND ADOPTED by the Mayor and Council of Fountain Hills, Maricopa County,
Arizona, this 21" day of May, 2019.
FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO:
Ginny Dickey, Mayor
REVIEWED BY:
Grady E. Miller, Town Manager
Elizabeth A. Burke, Town Clerk
APPROVED AS TO FORM:
Aaron D. Arnson, Town Attorney
MXHTAV
ARIZONA SPORTS & TOURISM AUTHORITY
Fiscal Year 2020 Youth & Amateur Sports
Biennial Grant Timeline
2020 GRANT. -TIMELINE - -
BATES
Youth & Amateur Sports Summit
February 13, 2019
Website updated with 2020 Timeline
May 2019
Press Release — sent to Media and Nonprofits, cities.
May 2019
Email blast — sent to AZSTA YAS mailing list
Grant Assistance Workshops and Information at www.az-
Workshops will be scheduled during
sta.com/purpose/vouth
May/June 2019 — for details, go to www.az-
sta.com/purpose/Vouth
Grant Applications — Availability
Grant applications will be made available
online starting on May 3, 2019
Deadline for submitting applications
Applications due Friday, June 28, 2019
■ Electronic submission of application due on Friday, June
Two hard copies of the application
28, 2019 by 5 p.m.
(one with signatures) and all
• Printed and signed copies of the application and its
supporting documents must be
Supplemental information must be delivered to the
received in the AZSTA offices by the
Authority's offices on or before 5 p.m., Friday, June 28,
due date.
2019. Applications received after this deadline will not be
One copy of the application must be
eligible for further consideration.
submitted electronically to
• At the time the printed application is submitted, a minimum
heather(a)az-sta.com, also by the due
of 50% of Applicant's Contribution must have been
date.
secured and be documented. Any third -party funding
commitments, if applicable, must be documented and
submitted to the Authority along with the hardcopy
application and sup2lemental information
Evaluation and Review Period
July -- August 2019
■ Project Site Visits
■ Youth & Amateur Sports Committee meets
Notification of Grant Awards
September - October 2019
• At the time of our notification of the grant awards,
applicants will be asked to provide additional
documentation evidencing a minimum of 75% of
Applicant's Contribution
Funding Agreement between AZSTA and Recipient
Within 30 days after Notification of Grant
■ 100% of Applicant's Contribution must be secured and
Awards
evidenced prior to the execution of the funding agreement
Grant Management & Reporting Workshop — REQUIRED for
October 2019 (Tentative)
all AZSTA Grant Recipients
Project Completion
Within twelve (12) months of the execution of
• The project, as approved, should be completed within
the funding Agreement
twelve months of the execution of the Funding Agreement
between the Applicant and the Authority (unless otherwise
agreed upon by the Authority and documented in the
Funding Agreement).
5/2/2019
ARIZONA SPURTS & TOURISM AUTHORITY
FY2020 BIENNIAL GRANT PROGRAM
Biennial Grant Goals and Qb'ectives
To identify, solicit, develop and allocate funding for youth and amateur sports projects within Maricopa
County which will service a wide variety of sporting and physical activity experiences.
To participate in and encourage partnerships which benefit youth and amateur sports and physical
activity.
To ensure that funds provided by A;7STA are allocated in a responsible and effective manner and in
compliance with the enabling legislation.
Grant Deadlines
We are continually striving to streamline our grant application process and hope that you find the process
as straightforward as possible. The grant application will be made available May 3, 2019 at
htt ;Ilw-w%v.az-sta.com/ u osel oath or by calling 623.433.7500. Applications will be due electronically
and in the AZSTA offices by FRIDAY, June 28, 2019 at 5 p.m.
How Much is Available?
AZSTA has a projected maximum of $2,638,333.33 of matching funds available for its 2020 biennial
grant cycle. The Authority will fund up to $250,000 and may not grant more than two-thirds of total
project costs with the balance being the responsibility of the applicant. The Authority encourages all
applicants to maximize the amount of their funding by leveraging other funding sources other than the
Authority.
Who mav apple?
Applicants must be a Maricopa County agency, municipality, school district or any other incorporated
public entity, (including any combination of the forgoing) or a 501(e) (3) or (c) (4) non-profit
organization, which has been in operation for no less than one calendar year. Proposed projects must be
within Maricopa County.
i� ARIZONA SPORTS AND TOURISM AUTHORITY
FY2020 Youth & Amateur Sports (YAS) Biennial Grant Application
ISTH www.az-starcom
wnixarew ■rvrrre �
r�unrtr wurr.vnnr
piZSTA -has :a projected. Maximuii .. ,$ ;. 3�u - s yariaEife far e FY 0a'Bienniai Grant cycle:
The--Authority-may; at its sole discretion, award :the total am-ount or a -portion lof the maximum Aprojected;
AZSTA BIENNIAL GRANT OVERVIEW
AZSTA, per Arizona Revised Statute, operates only within Maricopa County, Arizona. Additionally, AZSTA will
provide workshops and training materials to ensure proper notification of funding availability.
• A $250,000 maximum guideline has been established for grant applications. Any grant application
requesting more than $250,000 from AZSTA will not be accepted.
be Submitted
1. To identify, solicit, develop and allocate funding for youth and amateur sports proposals in Maricopa
County which will service a wide variety of sporting and physical activity experiences throughout the
County.
2Tvj;technicaE assistance, d aphic; and fac€lty €nforiiafi4n as well as outr'each�'! rlpants_aj d f�eir cnmrnugities� L!tt_o�MAiw�,
3. To.participate in and encourage partnerships which benefit youth and amateur sports; physical activity.
a,'` � o a;
(YCORtAMOUIRE »:
1. Applicants must be a Maricopa County agency, municipal"sty, school district, or any other incorporated
public entity (including any combination of the forgoing) or a 501(c) (3) or 501 (c) (4) non-profit
organization, which has been in operation far no_less t}ian one calendar year (documentation evidencing
this must be provided). For -profit organizations are not eligible.
2. Applicants must be a Maricopa County agency, municipality, school district or any other incorporated
public entity, (including any combination of the forgoing) or a 501(c) (3)'or 501 (c) (4) non-profit
organization, which has been in operation for no less than one calendar year (documentation evidencing
-this must be provided). For -profit organizations are
- �' o s rWI CAM— " i a coCo
4. Organizations and/or projects that have previously received furiing'frarri-the Authority may re -apply for
a +::-.J :. } : .
funds, f�'iittriay riot be as;highly considered as new organizations and/or new p'rojects.
--
5.ursdir�giay be caouch and amateur'sp re e5;.such. as facil.i-tYlfield
constru; renoa a sr sg rng and equipment and setect.pr m operations
a. run�fror programs may be.considered.and must s€early i . entify the benefit tathe local
',- community, sustainabili
tY and derrton5tratiari of financial needs.
b. Funding for indirect Costs,such as overhead :anal administrative expenses�(e.g..-5al.adees, utilities„rent;
N: etc.), foans or. endowments; conferences, in& duafs, tournarnernts, travel, capital campaigns,
_ funding to sustain an organization or., program or any.other category that:the.-Autiioritj iri`iLs sole
- idiscret€on, considers to not bit related to the.oor the
i.grant and +.rill not be
f
unded.
Page 1 of 10
ARIZONA SPORTS AND TOURISM AUTHORITY
FY2020 Youth & Amateur Sports (YAS) Biennial Grant Application
www.az-sta.com
AR12O.A RM MTN A
TOYN1ln AUTN RM
Grant Assistance Workshops and Information at www.az-sta.com
Grant Applications — Availability
Deadline for submitting applications:
I. At the time the application is submitted, a minlmum of
50°/o of Applicant's Contribution must be documented in
Section IV of the ap lication as.well as by third party
funding conmftrrie letters (if applicable).
2. Applicants must summarize plans for raising additional
funds .at fire time of:subm'ittal:
3. In -kind dopations:shbuld be itemized and calculated
accurately in Section III of Grant Application.
Workshops will be scheduled in May/June
2019 — location(s), dates and times will be
posted at www.az-sta.com
Grant applications will be made available
beginning May 3, 2019 at www,az-sta.com
Documents must be received electronically
and in the AZSTA office by Friday, June 28,
2019= 5:bO p.m.
Evaluation and Review Period including project site visits from July - August 2019
AZSTA staff
Notification ;of Grant Awards: September :- October :2019
1. Prior to :the notification of the grant awards, applicants will
be asked to provide additional documentation evidencing a il" -
rninimurri'af:° 5°Jo;of Applicant'S,Gontri3autiort..
Funding Agreement between AZSTA and Recipient Within 30 days after Notification of Grant
1. 100% of Applicant's Contribution must be secured and Awards
evidenced prior to the execution of the funding
agriement.
Projecl-Coriipletian Within twelve [12) Mont.-§ibf tote exeeutia
1. The -project, as approved, should be completed within the Funding Agreement.
twelve :rnonths of the execution of the Funding Agreenent
'- between the Applicant and the Authority
2. A "Commitment to Complete" provided by the applicant's `
Board of directors or other appropriate governing body -
must be submitted with the application.
3. Should the pfaje'ct, as approved, be delayed beyond the
tvielve month period, the Recipient must provide an
extension request in writirA with the_ new projected 'Extenslan`request-mili k due 36.days.prior .,to
conpletion date and explanation of delay. the original .project completion due date
4. Ti Mai ro in its sole'distretion may.choose to approve or
deny the extension
G_ra_nt P a a e, a9ait &Reporting 1 S� i-hop _ [te e�
1. A Grant Reporting and Mainagefrient Workshop will be`lheld '
in September 2019 {tentative}4arid'-willlbe require d far all +..
AK98 _ rant _Award reel Tents #o-attend,
- p._�-
Hppncants must De a Maricopa County.agency, municipality, school district or
any other incorporated public entity, (Including any combination of the
forgoing) or a 501(c) (3) or 501 (c) (4) non-profit organization, which has
been .in operation for no less than one calendar year. Proposed projects must
be within Maricopa County. Applicants who have previously received funding
from AZSTA may apply for funds, but may'not be as highly considered as
others who. have not received prior funding, For -profit organizations are not
eligible for biennial grant awards,
Page 2 of 10
E ARIZONA SPORTS AND TOURISM AUTHORITY
FY2020 Youth & Amateur Sports (YAS) Biennial Grant Application
TH
www.az-sta.com
TMURIM r •Pours c
'sYacr-a. ---.
2: .. Flnw fnuch.` n funding can .:
.. .. . - . .- - -
The Authority, per A. R. S.,; may not. fund 'more.than to two -:thirds of a
applicants request?
projects total cost... A $250,000 maximum=giiidelin.e has.t}eirn established. for
'grant :applications-.
3. When can a project start
If an applicant is awarded a grant from AZSTA, that portion of the project for
to be eligible for
which Authority funds have been awarded cannot have started before the
funding?
execution of a Project Funding Agreement. The Agreement is to be executed
within 30 days after the grant is awarded. Funds will be made available
on a pro-rata reimbursement basis after the agreement is executes{ and work
has begun.
4. When must the project
Tire project must be completed within :12 mo-nths of the funding agreement's
be completed?
execution unless otherwise agreed to by the Authority and documented. in the
funding agreement. A "Commitment to Complete" provided by the appl.ican.ts
Board_ of l7irectors or other appropriate. governing ,body must be syt3iiiifted
with the application. Should .the project, as approved, pe dela ed ^tie gnd the
twelve month.peria', .the.Recipient•m�ist provide an .extension ;request in
writing with the ner:projecied date of.delajr. The
completion and explanation
extension request 41 be due 30 days prior eD the original project completion
:due date. The Board in its sole discretion may choose to approve or deny the
extension request.
S. Flow are the Authority's
Disbursements of grant funds will be available to grant recipients on a pro -
funds disbursed?
rata reimbursement basis. This ensures that the Authority's funds are
expended on a pro-rata basis along with the recipient's contribution as the
project progresses. For example, the Authority awards $50,000 toward a
project with a total value of $150,000, The Authority's Contribution as a
percentage of the total value is 3311/a. As the project moves forward, the
grant recipient submits a reimbursement for.$10,000. Once approved, the
Authority makes a payment of $3,333 (33%) to the recipient. This would
continue through the completion of the project at which time all funds would
have been disbursed under the Funding Agreement. A reimbursement form is
available on the Authority's website along with this application and progress
reports.
y. ,at; a .-.,Prb acts an projeets_arid,pgagrarris serving ynirthand amaTeur sports
re eligible?
Rhstcalactivity, which demonstrate financialneed leveraged funding,
t�rnts.ae;f�ased
;and demonstrated
a:ltacalte
munityiparfiiersiiips, sustainal7ility; a benefit to
.._ munity_1n Maidcopa County.. The Authority vrill accept rant applications
fnr new facility or field construction, facility or field renovation, field _lighting
and/or equipment. Funding for programs may. be considered and mLlst clearly
identify the benefit to the local community, sristainability and demon ;tration
.... ._ .._ _..-.... �- . :s:._.n..... .... ... ....
�offina_ncial
7. What are some examples
Funding has been awarded for equipment, transportation, lighting of fields,
of projects which have
renovation of existing sports facilities, construction of playgrounds,
previously been funded?
construction of fitness trails, and construction of sports fields or complexes.
pes:o'F of ndiate�
Grants will not be-awa'rdetl for-requests'for: fixed 'o�erheadf dminlstrat �e ei
-
,-expenses (e.g. salaries, rent, utilities, etc-), loans or endowments;.
konferenees, individuals, doff tournaments or benefit tables, travel.,.(all)
cap t I. campaigns, funding .to maintain the sustainability of an organization or
t'pr or anything .else deemed as not-serving.the youth aril amateur.
=;.
s - r �ritrBi.- w'i_t i n::Marioo LG.oU
' c ` ! TA's Youth and i4rnateu"r Sports Grant Apo icatitin 'hi rem No"ofKe'r application format will be accepted.
Application must be TYP,Ep and submitted in WORD format
30-hofa�_5:I1DPM�e820]' :_N""" 3 S . a application`s=wi[!'
-
i' `' :An )rr� inn =nn °rnnfn n a P FYl[TFIP[Fl iC S IflRtalnw , fn, r 1 n �Cr, t YSnnl1—f—I
red incomplete, rid wrll not�lie considered for�ftsriding; ,s,. 3`' _ cx w.
Page 3 of 10
ARIZONA SPORTS AND TOURISM AUTHORITY
FY2020 Youth & Amateur Sports (YAS) Biennial Grant Application
H.zSTH
www.az-sta.com
TQYR[TUU O fPO RTf k
fM AQTMQ RITY
b. Handwritten applications will not befed.
c: Faxed applications'will not be accepted.
d. Applications should be printed on white, 8.5" x 11-: apes. One of the, two; required copies should not be:Updnd,
but be held together with a binder clip to allow. fo"r additional copies to .be made.
e. One electronic version of the completed grant application tin its original Word format] riiust also 66 op ovlded by
the deadline via email to Heather Harris at heather alai-sta.com .
Authori - `Qeli►ie Mai6 A;ddr-e-'ss: =
Arizona Sports & Tourism AUtority at State Farn i Stadium_ , Attn: Heather: Harrs
I Cardinals Drive, Glendale AZ 85305:.
3. Letters of support for your project may be included along with your application at the time it is submitted. Any
communication or solicitation of the Authority's Board of Directors, either directly or indirectly, regarding your
application may subject your application to disqualification.
4. Any:ani'a1l requests far�informaton:or ciarfication iiust_be :addressed-.clirwith the Authori s staff to
�.:.; -
Y.:..
Heather Horns, heather az-sta.com... -.. -
S. Project site visits from AZSTA staff will be conducted during the evaluation process. No other in -persons meetings
with the Authority staff will be scheduled to discuss the application process will be granted. All questions must
be submitted via email or discussed via telephone.
fi. A "Cam.mitment to Complete" provided by.tfie applicants Board of Directors or other appropriate governing body
-:: Jbcist.be sUbmitted with_the.a =ficatioin:..`
GR diNTM41 Tip _{ . �T1 PliE „ --- - - -
STEP ONE: Applications are initially reviewed and evaluated by AZSTA's staff for compliance with the core
requirements of the grant program as well as other established application criteria. This initial review may result in
additional requests for information and/or clarification. Project site visits from AZSTA staff will be conducted during the
evaluation process.
tCo tni ee for eir�Zn ivy ua ;rev ew consideration. They wiII he groupe s e-Ither coif orrriing Qr•rion-co fl m u
r}ep ram�_'s core require a ts_n Wither established criteria rtiith explanations as to any rion coriforman '
5 `
STEP THREE: Once step two has been completed, the Authority will schedule a public meeting of the Youth and
Amateur Sports Committee at which time the staff will provide its recommendations far"funding awards. Committee
input and staffs recommendations may result in a final list of applications to be forwarded to the Authority's Board of
Directors for consideration of formal grant awards.
STEP,��F....- .. "� I.. - -.._,...,.. -. , ���
F�IIR e_ Ruthar _ y s Bo, a d bf-'�pir: cto meets.to consider -.the award rec_arnmendationsdram thRRU'll
NO
� Wt~; Am571&fr ports. Committee and appFoy e t _
STEP FIVE: Final award recipients are notified and are provided an electronic version of the Funding Agreement
which must be completed and fully executed within thirty (30) days of the award notification. All of the applicant's
contribution must be documented prior to the execution of the Funding Agreement in order to move forward.
}STERNS X A Gra Re ri and agement.�-WUrks`' i p yVALT e_ held in Ong 2Q19 �tentatiiefy} O will
;requsr ar;ell AZSTA Gra tLAW L r i dents o tteri ' ' '
STEP SEVEN: Implementation phase — the project is to be completed within twelve (12) months of the execution of
the Funding Agreement. During this phase, the Applicant is to prepare and submit to the Authority at heather(&az-
sta.com monthly Project Progress Report Form which can be found at:
httr)://www.az-sta.ibom/purLos,6/v6uih
At the completion of the project there will be one final project progress report form to be completed which summarizes
the success of the project meeting its stated coals and obiectives.
Page 4 of 10
s,
! ARIZONA SPORTS AND TOURISM AUTHORITY
1§0
FY2020 Youth & Amateur Sports (YAS) Biennial Grant Application
*VX-4;7" www.az-sta.com
A RIXQr RRQR M K
MURISM AY URM
—
GA-Iff I r.-A
e
Organization Name
Mailing Address
City, State and Zip Code
4 Primary Contact Per§bn
and d Title
Phone # Fax#
Email Address ooa
Secondary Contact Person
and Title
#a'x 4v
Email Address
Website Ulkl-
Qualifying Organization
Structure
Arizona Corppratiqn
w o�
Number Of Years as a
Non -Profit
of
,Jndu# the.�.jstory %
'
organization, its stro
, re, mayor'
accornplishmients, re- le" rit
established;..
k pa ners h ps an relationships. rt
n an
..makes
'expla'nAqonbt.what
ak s yourprWa izabin
appropriate rmAl..
Page 5 of 10
ARIZONA SPORTS AND TOURISM AUTHORITY
FY2020
Youth & Amateur Sports (YAS) Biennial Grant Application
�Rimw, srvma s
NJR�f•4YrNOR=ry
www.az-sta.com
Title goes here:
Project Title
Project Type"
(mn rfc X for all that apply)
Facility Construction (new}
`� " .
_ -
Y
Facility Renovation
,Equipment
Other (describe here)
Project Address
City, State and Zip Code
to
- = t..;+;•r: �k �sr
e r': . . �'.•}r
=`s.
Ownership Structure of
Land and/or Facility
Copy.of Lease'r�if
Tax Assessor Parcel No.
Project Description
-
(describe the project and its
-
importance to your community in
156 wards or less)
Total value of project or
-
program
IZ u` Aut brlty
-
ontrlhution
[� o� f Tta _Prdj Val _ fi3
' pOieanPt'f G�6h rihution
� E�.: -
In Kind &ntrihutinns"are',iryit �tgr•as.part
g
(Ap ?'cant s
C ,Isdfibri includes
in n reviewed file Gra Adr�ini of ,
.. • . ...
the grant approval process: Additionally, there are specific percentage' imitabon� tl t mhe the
al! • �x= . -.i•:
ss�x��:.:s -
sotkces,of�irash and in
-
.
maximum amourit of `yin -kind contributions':"allowed for,fhe grant to lie eonsi[fere[! for approvail:
.. ;
ems.: .=.
,•, ,.. kiritl that the_._ppli�ant
is -unng for
L unit #1-:m%ist be ess.thar 10°Ia of the Total Project Value (example: total.praject east = $10i7,000. -
'"in 60;tons
se their
Lima 1 — vnd tonfi must be less than $10,000)
matching portion}
Limit #2 must be. less than 2510 or the A IicanYs Total Contribtttion exam e:.total project cost -.. . ° �P
t R• P I
J
..
$100000!!Ap licant's contribution 1j3 = $.33,000. Limit 42 = -in-kind".cantnbutiflns rnisi be less
`
a _ D
tlian'$8 S2 D]
t I - on
=`Enter.�alues.vn the Excel work below iii,DOUBLE CLICKING on it to open it sip. when
)you.are "
'3 Cif K9a press .Ese'=to exit and save thQ.wor�Csireet.
".
` - '- - �•
E.
�'
Total "ect'lalue
`-` [-'' L,EP-5�= _.{values
in'Greev' shaded bars only,
Y.
Annheant Conliution .
Okay
Total [aitiiiibution
- _
:.$
p _=...
F otal P o7eit.Yalue
Era;
fa 1 [Mirt 33% required)
A1n�tJrlt $eCllr�
- 2 #DIVID,{Miri 509,10 rsquired)
�Maximum
In -Kind Amount
(Max. or lesa10% rrr
c: •
a
_nd _•
TotalPro}cxt or 259b or _
Tot-4 contribution)
Miti•i
Page b of 10
1 7 701n
ARIZONA SPORTS AND TOURISM AUTHORITY
FY2020 Youth & Amateur Sports (YAS) Biennial Grant Application
TIC www.az-sta.com
ARISONA ■MMYf A
iUuq aM RU1 .Qm
In -Kind contributions
Describe any in -kind conbibutions
sources for the project
Project / Program Start
and Completion Dates
(If this is a phased project, please
provide the start and completion
dates for each phase and which
phase(s) are parts of this funding
application. If not, please just
complete the Phase #I line.
Projects cannot begin prior to the
execution of the Funding
Agreement. Project completion
date must be no later than 12
months after the execution date
of the Funding Agreement.)
V. DESCRIRTIQN and
"5TATEMENTdOF:NEED
{Describe PORR In
(iri[3udirlg hoi project
VI. FUNDING
PARTNERSHIPS &
LEVERAGED FUNDING
(Describe any agencies or
organizations with whom you will
collaborate to enhance the
project's or program's
effectiveness and leverage
funding for the project.
Additional consideration will be
given to projects that are able to
leverage other funding sources
which will help the applicant
exceed the applicant's required
contribution minimum of
33.333% of the total value
adjusted for costs which the
Authority may/may not elect to
participate in funding.)
Limit -- one page
Start date
Completion date
l
i Phase Description j
II
III
IV -j
V 1
completio Partof this Funding
Start Date n pate App?
You May Entei- description here or provide at the end of the apOication (Limit one
PaO) .
rt ,
Enter description here
Enter value on the Excel worksheet below by double-clicking on it to open it up. When you are finished
press'Esc' to exit and save the worksheet
Please list all other organizations and/or individuals whose contributions, either cash or In -kind, are part of the ApplicanCs Contribution as sta
in IT. above. These contributions and those being made directly by the Applicant should equal the amount listed in IL above. In -Kind
contributions are limited to the lesser of to% of the Total Project Cost or 25% of the Applicant's Contribution.
reauested Motribution amoun.
Home
Relationship
Cash
In=Kind
Total
W'.tii:
_
:i ^.pSny-(1.•}yyF£.'.x.,
il��'.�.ti i. -.��`•'•: R "w'GaT= ]
.�.K', m%�a..:
'Enter Applicant's Nam
Pace 7 of 10
Ile
ARIZONA SPORTS AND TOURISM AUTHORITY
FY2020 Youth & Amateur Sports (YAS) Biennial Grant Application
HTH www.az-sta.com
ARi=nA lPO�i i
i0 UNi f M A,Yfnd R,ir
VIII. PUBLIC
INVOLVEMENT AND
SUPPORT (Describe the
public's/community's role in this
project/program, how they've
been involved in shaping the
project/program and what
demonstrated support or non-
support there is for this
project/program . Include your
❑rganizabon's efforts to include
the community in the process
and/or obtain their support for
the project.)
Limit — one page
�i]C: BE[VEFIT:
- LOGI4L� SCHO
iii�iii �°cr�ur►
Enter description here
-' `Eiiter.descri tiori here a .
RtY.A -.
2SCfltle� If s. _ r
�f'+�_�y�,�
- -�f!�. FM� _ emu. ',�� i';�•_...�"+y-�i"ya;i� _r`
�':r'���
� 1
.l'
Page 9of10
t,, o
Or
ARIZONA SPORTS AND TOURISM AUTHORITY
FY2020 Youth & Amateur Sports (YAS) Biennial Grant Application
�y www.az-sta.com
ARIZONA ■RO MR l
mum I.M AUT Omm
1. IRS Letter determining 541c3/c4 status
way- — ae :.�..--' _ .• .. ._ ..•x: •: w.:.�v...
�. Verification of funds letter verifying required amount of.:secured funding '..
3. Location Map/Site Map/Plan (8 tIx x 11 or folded to 8 1/2 x 11 only}
4. Photos of Existing Facility, Field, Site
5.. Letters of Support (optional)
6. List of Board of Directors and Key Staff or Staff Organization Chart with Names, Titles
and contact information
7. Most recent fiscal year-end financial statements
8. Commitment to complete project within 12 months of award. Commitment letter
provided by applicants Board of Directors or other appropriate governing body.
9 x: `Fee st.uctisre €�f PP -
... - IlCdl]�eFi OC r1�aCI II uSerS
t
_�•^.4.�rS'_5,'x_ ....aie ..iA .7 s.�_.-b..:�rc�...� �._ LEi_u::. i��ii..��`.r:..-:._ .. :....--. ': _... -:'- --.' ..._ .. .. _ _:.:. �..- ..... '.:. __..f. •.. ..:....... _ � �.:'_: ..., ."^' .:
10. Proof of secured funding for project should include items such as bank statements with
funds that reserved for the specific project and letters of commitment from other
funding sources
11. If property location where the project will be completed is Leased, include copy of lease
B r signature below, we attest that we have read and_ -understand all components of thr%' ona
Spoits and Tourism Authority's funding process related to th ' Grant Application, and that, if funded,
we will comply -with all requirements and guidelines listed therein, We further attest that our
o r '
ga_ nization has the capagity to deliver all aspects, moth financial and operational, that we have, .
upresented. in.;this Grant Application. (Electronic signatures are accept,�ble ors the copy
�f
sum Etke[ia rJ L ud
i
tGra111% tAppiicarit;Sigha ure
MIARio
Pap: 9 of 10
+ ARIZONA SPORTS AND TOURISM AUTHORITY
i�
1=Y2020 Youth & Amateur Sports (YAS) Biennial Grant Application
FITTH www.az-sta.com
■n, Z ■rorrra y
rOYR,lM RYhlON,1'Y
EAter va- lues on the Excel warksheet below by DOUBLE CLICKING on it to open it up.
When you are finished press `Esc' to exit�and save the worksheet
NAME OF ORGANIZATION
Project Item description
Facility Construction I R novation
Cost
Source of Funding -
Applicant
AZSTA
Funding
Total
Funding
Cash In -Kind
Total
Land aCr25C �aC}
$
_
Infrastructure and Parkin
On -site access roads and drives
_
Electrical distribution
Site utilities and storm drainage
_
u W,6ta n astructure Fi jar 9
Site Work Landscaping Irrigation
rob o 1:Site ork Lan sing a "bn
.��
p �,,
s��
Facility Construction Renovation hard costs
Lighting
u : ac li ns ctivn Renova on
Enuioment
>'i�
Facility Construction/Renovation (soft costs)
Architectural and engineering fees
Project coordination/oversight services
General conditions
Permits & fees
Construction contingency
Owner contingency
Insurance
Performance and payment bond
Contractor fee
Testing and inspection
Preconstruction services
Taxes
Other
'v o
PR02ECT COST SUMMARY,
Land
Infrastructure and Parking
$ -
_
$ _ $ _
$
$ _
$ -
Site Work/Landscaping/Irrigation
_
icheck cafcafaf x
Page 10 of 10
7 ).:,
9Z-l.41 r` J v,6
Meeting Date: 5/21/2019
Agenda Type: Gtigose all itepi.
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Type: Regular Session
Submitting Department: Development Services
Staff Contact Information: John D. Wesley, AICP, Interm Development Services Director, 480-816-5138,
jwesleyl�7a fh.az.gov
REQUEST TO COUNCIL (Agenda Language): CONSIDERATION OF approval of the Fountain Hills General Plan 2020
Update Public Participation Plan.
Applicant: NIA
Applicant Contact Information: NIA
Owner. NIA
Owner Contact Information: NIA
Property Location: NIA
Related Ordinance, Policy or Guiding Principle: Section 9-461.06 C. 1. of the Arizona Revised Statutes require the
governing body of a local jurisdiction to adopt written proecdures for public participation for the development or major
amendment of a general plan.
Staff Summary (background): As part of the Town's effort to prepare the next required update to our General Plan, it is
necessary for the Town Council to approve a Public Participation Plan. The Plan which has been prepared is attached for
Council review.
The first part of the Public Public Participation Plan describes the requirement for citizen participation, the basic
organization that will be used to help manage participation, and the opportunity for groups and individuals to participate.
To oversee the development of the General Plan and prepare the document for public review and comment, a Project
Management Team and a Technical Advisory Team have been established. Stakeholders will also be involved at key
Points in the review of the draft and final plan document to provide feedback to the Town staff and consultant.
The second part of the Public Participation Plan includes the overall goal of the Plan, five policies and several
implementation measures that will be used by staff and the consultant to meet the requirement to provide effective and
continuous public participation.
Risk Analysis (options or alternatives with implications): NIA
Fiscal Impact (initial and ongoing costs; budget status): NIA
Budget Reference (page number): NIA
Funding Source: NA
If Multiple Funds utilized, list here: NIA
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendation(s) by Board(s) or Commission(s): N/A
staff Recommendation(s): Adoption of the Public Participation Plan for the 2020 General Plan Update
Page 1 of 2
List Attachment(s): Town of Fountain Hills General Plan Update Public Participation Plan
SUGGESTED MOTION (for council use): Move to approve the Town of Fountain Hills General Plan 2020 Update Public
Participation Plan.
Prepared by:
J:
Dire sAppro I:
�z�
n Wesley, nkerim evelopm k 6 ervices D irecknr
Approved:
f,
Grady E. Miller, anager I ;
Page 2 of 2
Town of Fountain Hills General Plan Update
Public Participation Plan
Prepared for:
Town of fountain Hills
Mayor and Council
16705 E Ave of the Fountains.
Fountain Hills, AL 85269
Prepared by:
The Planning Center
1811 S. Alma School Rd. Suit[ 2 U
Mesa, AZ 852iO
Voice: (480) 750-7300
Fax: (520) 622.1950
www.am tannin center.com
a
C70�m;) THE PLAN NINGCENTER
a division of TPC Group, Inc.
Town of Fountain Hills General Plan Update
Purpose
The purpose of the Public Participation Plan (PPP)
is to integrate the Town of Fountain Hills, its
stakeholders and residents into the General plan
Update while providing a roadmap of how to do so.
Based on information provided by the Town of
Fountain Hills and Arizona Statutory regulation,
this PPP will outline the importance of public
participation in the General Plan process and set
the schedule for public participation including the
entities involved and the number of meetings.
The Public Participation Plan
ARS 9-461.06 requires municipalities to adopt
written procedures to provide effective, early
and continuous public participation in the
development and major amendment of general
plans from all geographic, ethnic and economic
areas of the municipality.
Fountain Hills General Plan
The Arizona Revised Statutes requires that each
municipality adopt a comprehensive, long-range
general plan to guide the community's physical
development. The purpose of the general plan is
to:
• Express the community's vision
■ Identify the community's goals and
development priorities
• Serve as a policy guide for local decision -
making
• Fulfill legal requirements created by state
law
The Town of Fountain Hills General Plan serves
as the road map containing the policy direction
to create a strong community with a vibrant
economic base.
Legislative Framework
ARS 9-461.06 requires municipalities to adopt
written procedures that provide for:
Public Participation Plan
■ The broad dissemination of proposals
and alternatives.
■ The opportunity for written comments.
• Public hearings after effective notice.
■ Open discussions, communications
programs and information services.
■ Consideration of public comments,
It also requires municipalities to consult with, advise
and provide an opportunity for official comment by
public officials and agencies, the county, school
districts, associations of governments, public land
management agencies, other appropriate
government jurisdictions, public utility companies,
civic, educational, professional and other
organizations, property owners and citizens to
secure maximum coordination of plans and to
indicate properly located sites for all public
purposes on the general plan.
Public Participation Plan
Organization
The Town of Fountain Hills General Plan will be
prepared under the direction of the Town's
planning agency, the Planning and Zoning
Commission and the Mayor and Council. Town staff
in partnership with The Planning Center team will
be directly responsible for overseeing and
managing the General Plan effort, facilitating public
input and developing the Plan's content. The
following groups will play significant roles guiding
the preparation of the General Plan:
• Residents;
• Land owners;
■ Employers and Business Owners;
■ Neighborhood organizations and HOA
groups;
■ Interest Groups; and
• other Stakeholders.
This Public Participation Plan includes outreach
efforts to engage a wide variety of stakeholders,
including residents, land owners, major employers,
business owners, various agencies, adjacent
jurisdictions, interest groups, development and
conservation entities, chambers of commerce and
other stakeholders.
2I u131ic Inv❑Iveillr iti r-,C , i ,
Town of Fountain Hills General Plan Update
Public Participation Plan
The public involvement process will include the
following:
Stakeholder Team Meetings will include:
■ Overview and Summary of Findings;
• PowerPoint Presentations;
• Questions and Answers
■ Workshop/Visioning Sessions.
Stakeholders at these three levels will have the
opportunity to review and comment on findings,
make informed decisions, and provide input
throughout the different phases of the General Nan
Update at major project milestones. In addition, all
stakeholders will have the opportunity to provide
additional input during public hearings in front of
the Planning and Zoning Commission and the Town
of Fountain Hills Mayor and Council.
Youth, homebound seniors, younger families and
non-English speakers are usually less likely to attend
organized meetings for a variety of valid reasons.
Responding to the needs of these populations, the
Project Team and Town ambassadors will do
outreach to these groups in appropriate ways by
31R-ublic Participatir,n Plan
attending and participating in community events,
through electronic media contact, and visits to
social meetings and gatherings.
Major Public and Private land
Owners and Other Jurisdictions
Major land owners including the Arizona State Land
Department, the Bureau of Land Management,
Forest Services, school districts, Maricopa County
and other jurisdictions owning land in the Town of
Fountain Hills, and owners of large tracts of land will
have opportunities to provide comment and review
at all stages of the planning process.
Alignment of planning efforts is key to preparing a
General Plan that works for the Town, supports the
region and can be successfully implemented and
funded. Town Staff will offer to meet with all
municipal, County, and special district jurisdictions
receiving Town services. The regional agency,
Maricopa Association of Governments (MAG) has
be invited to participate in the planning process.
Police, Fire districts, and school districts will be
invited at key points in the planning process to
discuss various aspects of the General Plan, solicit
input, and coordinate with their planning efforts.
All pertinent agencies and jurisdictions will be
formally invited to provide additional input during
the required 60-day review prior to the Public
Hearing phase of the project. Staff will work with
the State Land Department to keep them informed
and offer opportunities to participate in the Town's
planning process.
The Town will, as required by state law, inform
known sand and gravel mine owners of its planning
process and invite them to participate in the
planning process as major employers.
Public Service Providers
Physical infrastructure, fire, police and emergency
services, public and private utilities, animal shelter
and any other service providers will have
Town o Founiain Hills General Plan Update
Public Participation Plan
opportunities to provide comment and review at all
stages of the planning process.
Volunteer -based Non-profit
Groups
Volunteer -Based non-profit groups serving the
community are vital to the success of the fountain
Hills General Plan Update. These groups will have
ample opportunities to comment and review at all
stages of the planning process. These organizations
may also assist with the dissemination of digital
materials and information to their members and
networks.
Stakeholder Management
The Town of Fountain Hills staff will compile and
monitor a list of stakeholders, both external and
internal to the Town, to determine whether
targeted outreach efforts are appropriate. The
Town will contact stakeholders and stakeholder
groups regarding General Plan events or public
meetings. Stakeholder management will primarily
be the responsibility of the Project Management
Team with direction from the Technical Advisory
Committee (TAC).
Meetings and Community Events
Attendance
Meetings and community events attendance can be
requested by members of the public. Staff will work
with the interested parties (neighborhood groups,
HQAs, business or trade groups, social service
entities) to attend and engage with the group
during the General Plan planning process. Engaging
Town of Fountain Hills employees in meetings and
events attendance is also important. Department
employees are subject matter experts and the
Project Team will seek their involvement in
solutions and strategies.
Project Teams
Project Management Team
The project management team includes the Town
of Fountain Hills Project Manager designated for
this project and the Consultant Team Project
Manager and Lead Planner. The Project
Management Team includes:
■ development Services Director
■ Town Manager
• Project Manager, The Planning
Center
• Lead Planner, The Planning Center
The Project Management Team will meet on a
regular basis (1 monthly meeting or conference call)
to monitor General Plan progress, identify strategic
issues associated with the Plan's development, and
ensure that project goals and objectives are
addressed in an appropriate and timely manner.
Technical Advisory Committee (TAC)
The Technical Advisory Committee (TAC) provides
guidance and technical advice to The Project
Management Team. The TAC will be comprised of
key administrators and City department directors or
managers who will have direct responsibility for
ultimately implementing the General Plan once
adopted. This Committee will meet at key stages of
the planning process to provide guidance to the
Project Management Team.
The TAC is expected to actively engage in the
creation of the Plan and identify strategies and
policies to be included in the Plan. Four meetings
during the lifespan of the planning process are
anticipated. Individual meetings with department
directors and managers who may or may not be on
the Project TASC will also take place as necessary.
4 1 i , � �, rafticipation P I a r
Town of Fountain Hills General Plan Update
Public Participation Plan
Stakeholders
The Stakeholders include major private landowners
and other major stakeholders in the community.
They assist in defining a vision that supports
community needs and invigorates economic
development. This team may include, at minimum:
• Major Private Land Owners
■ Other Major Employers
• Business Owners
• Realtors and Land Developers
• Chamber of Commerce
• Home Owners Associations (HOAs)
Consultant Team
The Consultant Team will consist of The Planning
Center - spearheading this project - with Bowman
Consulting and Elliot D. Pollack & Company as sub -
consultants.
51PUblic: Participation Plan
Town of" Fountain Hills General Plan Upda#e
Public Participation Plan
Town of Fountain Hills Public Involvement Policy
ARS 9-461.06 requires municipalities in the State of Arizona to adopt a public involvement policy to guide the
update and amendment of general plans. This policy describes the basic steps that the Town of Fountain Hills
(the Town) will take to inform residents, business owners, and other stakeholders of updates and
amendments to the Town of Fountain Hills General Plan (the General Plan) and to involve them in the general
plan planning and decision -making processes.
The process described below does not limit the Town in taking other steps to inform ❑r involve residents in
the plan update process. Additional steps could include and are not limited to holding additional meetings,
distributing information via website, newsletters, and social media, placing articles in Town publications or
conducting surveys.
Public Involvement Goals and Policies
GOAL: PROVIDE OPPORTUNITIES FOR
PARTICIPATION THROUGHOUT THE
AMENDMENTS PLANNING PROCESSES.
EFFECTIVE AND CONTINUOUS PUBLIC
GENERAL PLAN UPDATE AND MAJOR
Policy 1:
Make reasonable efforts to involve the public and affected entities in the planning process of
the General Plan update.
Policy 2:
Support open discussions, innovative planning processes, communication programs, and
information services to encourage public involvement in the General Plan Update process.
Policy 3:
Provide effective, early and continuous public participation that encourages involvement
from all geographic, ethnic and economic areas of the Town.
IMPLEMENTATION MEASURES
a. Form a General Plan TAC early in the process to provide regular and ongoing technical
support and expertise to the General Plan update process.
b. Hold at least four TAC meetings during the preparation of the General Plan Update
at major project milestones.
c. Seek guidance from the TAC to identify major stakeholders.
d. Include seniors and youth in the public participation process.
e. Keep the public informed about the General Plan process and provide opportunities
for community participation in the development of the General Plan.
f. Work with local press and other media to keep the General Plan planning process in
the public eye.
g. Provide information about the General Plan through a variety of venues, which may
include, but are not limited to:
Information posted on the Town's web page;
Information articles in Town newsletters or utility bills;
61Pu1)1ic Participation Plan
Town of Fourktin Dills General Plon Updat(-,-;
Public Participation Plan
Press releases to the focal press, newspapers or newsletters of general
circulation, or other media;
Town -owned or public cable television or radio; and
Attendance to special engagements such as community festivals and events.
h. Conduct one public meeting prior to the legislatively required Planning and Zoning
Commission and City Council Public Hearings.
b. Accept written comments at all public events and public hearings and in advance of
the hearing.
Policy 4:
Provide effective notice of public hearings and meetings regarding the preparation of the
General Plan and consideration of major amendments to the General Plan.
IMPLEMENTATION MEASURES
a. Mail notice of the Planning and Zoning Commission public hearing as required by
State Law to the following:
1) Arizona Commerce Authority;
2) Arizona State Land Department;
3) Adjacent Jurisdictions and Native Tribes;
4) School Districts;
5) Public Utility Companies;
6) Maricopa County Flood Control District;
7) Maricopa Association of Governments (MAG);
8) Civic, Educational, Professional and Other Organizations;
9) Property Owners and residents; and
10) Any other entities or individuals that notify the Town, in writing, of their desire
to be notified about the preparation of the General Plan or major amendments
to the General Plan.
Policy 5:
Broadly disseminate proposals and alternatives in sustainable formats.
IMPLEMENTATION MEASURES
a. Make digital copies of the plan available to the entities required by State Law and to
members of the public who request a copy of the plan or major plan amendment.
b. Publish at least once in a newspaper of general circulation notice a general Plan
Schedule containing the date, time, and location of all public meetings regarding the
preparation of the General Plan.
c. Make available digital copies of the draft final for review at Town Hall, local library,
the Town website, and other appropriate locations identified by the Town.
d. At least sixty (60) days before the General Plan is noticed, the Town of Fountain Hills
Planning Agency shall submit a digital copy for review and further comment as part
of the 60-day Agency Review period to:
1) The Planning Agency of the County;
2) Adjacent jurisdictions and Native Tribes;
3) Maricopa Association of Governments (MAG);
4) The Arizona Department of Transportation (ADOT);
71P11bIIL V a i i� iI)aIIo11 Pi.:',
Town of Fountain Hills General Plan Update
Public Participation Plan
5) The Arizona State Land Department (ASLD);
5) The Arizona Commerce Authority;
7) The Arizona Department of Water Resources (ADWR); and
8) The Arizona Department of Environmental Quality (ADEQ).
e. Provide a digital copy to any person or entity that requests in writing to receive a
review copy.
81Public 17articipatiipii P10ii
5/13/2019
FOUNTAIN HILLS
GENERAL PLAN 2020
UPDATE
10
I
ECONOMIC DEVELOPMENT SENSE OF PLACE ACCESSIMOBILITY QIIALITYOF LIFE CHARACTER IDENTITY
L
TAIN HILLSAL PLAN 2029
UPDATE
• Required by State Statute
• Guide and manage public participation
• Provides three levels of involvement
Website: httD:/Iwww.fh.az.aov/664/General-Plan-
L�pda[e
Draft plan November 2019
Bowman
Public Participation Plan
Tech nrCat
Adv'sory
Committee
irAc}
Major
stakehorders
Team
1
Meeting Date: 5/21/2019
Agenda Type: Consent
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Type: Regular Session
Submitting Department: Administration
Staff Contact information: Craig Rudolphy, Finance Director, 480-816-4583; crudolphy@fh.az.gov
REQUEST TO COUNCIL (Agenda Language): CONSIDERATION OF RESOLUTION 2019-32 approving the First
Amendment to the Intergovernmental Agreement with Maricopa County Animal Care and Control (Contract
C2019-011) relating to basic animal care and control services for July 1, 2019 through June 30, 2022, in the
amount $20,683 for the first year.
Applicant:
Applicant Contact Information:
Owner.
Owner Contact Information:
Property Location:
Related Ordinance, Policy or Guiding Principle: Ordinance 18-05; Town Code Chapter
Staff Summary (background): Chapter 6 of the Town Code authorizes the Town of Fountain Hills to regulate
animals within the Town. Complaints regarding unlicensed dogs are enforced by Code Enforcement and
barking dog complaints are enforced by Law Enforcement (MCSO). Through an Intergovernmental Agreement
(IGA), the County provides an "enhanced" level of service which means that the County shall respond to
requests for assistance from the Town for dog bites, stray dogs, leash law violations, etc. The existing IGA
expires on June 30, 2019, and staff is recommending renewal for July 1, 2019, through June 30, 2022. The
cost for this service is $20,683 for the first year, $21,668 for the second year and an amount to be determined
for the third year.
Risk Analysis (options or alternatives with implications): The Town would have to rely on Code Enforcement and
MCSO for all issues which would detract from their other duties.
Fiscal Impact (initial and ongoing costs; budget status): $20,683
Budget Reference (page number):
Funding Source: General Fund
If Multiple Funds utilized, list here:
Budgeted; if No, attach Budget Adjustment Form: Yes
Recofnmendation(s) by Board(s) or Commission(s): Click or tap here to eni,:,
Staff Recommendation(s):
List Attachment(s): Resolution 2019-032 and Amendment to IGA
SUGGESTED MOTION (for Council use): Move to approve Resolution 2019-32.
Page 1 of 2
Prepared by:
NA 517l2019
Director's Approval'
i
Craig Rudolp , Finance Director I 5/7/2019
Approved:
1
Grady E. Miller, 7
ager 5/7/2019
Page 2 of 2
RESOLUTION NO. 2019-32
A RESOLUTION ❑F THE MAYOR AND TOWN COUNCIL OF
FOUNTAIN HILLS, ARIZONA, APPROVING THE FIRST
AMENDMENT TO AN INTERGOVERNMENTAL AGREEMENT
WITH MARICOPA COUNTY, ARIZONA, RELATING TO BASIC
ANIMAL CONTROL SERVICES.
RECITALS:
WHEREAS, the Mayor and Council of the Town of Fountain Hills (the "Town') acknowledge the
need for animal control services within the Town; and
WHEREAS, the Town has entered into an Intergovernmenfal Agreement (the "Agreement") with
Maricopa County, a political subdivision of the State of Arizona (the "County"), for the provision
of animal control services within the Town; and
WHEREAS, the Town and the County desire to extend the term of the Agreement and provide
for compensation for services provided thereunder.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF FOUNTAIN
HILLS as follows:
SECTION 1. The recitals above are hereby incorporated as if fully set forth herein.
SECTION 2. The Town, through its Mayor and Council, hereby approves the Amendment to
the Agreement (the "First Amendment") in substantially the form attached hereto as Exhibit A.
SECTION 3. The Town hereby authorizes the expenditure of funds for basic animas control
services, as more specifically detailed in the Agreement and in Exhibit A.
SECTION 4. The Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby
authorized and directed to cause the execution of the First Amendment and to take all steps
necessary to carry ❑ut the purpose and intent ❑f this Resolution.
PASSED AN❑ ADOPTED by the Mayor and Council ❑f the Fountain Hills, Maricopa County,
Arizona, this 4"' day of June, 2019.
FOR THE TOWN ❑F FOUNTAIN HILLS: ATTESTED TO:
Ginny ❑ickey, Mayor
Elizabeth A. Burke, Town Clerk
RESOLUTION NO. 2019-32
PAGE 2
REVIEWED BY:
Grady E. Miller, Town Manager
APPROVED AS TO FORM:
Aaron D. Arnson, Town Attorney
RESOLUTION NO. 2319-32
PAGE 3
EXHIBIT A
TO
RESOLUTION NO. 2019-32
[FIRST AMENDMENT TO INTERGOVERNMENTAL
AGREEMENT FOR BASIC ANIMAL CONTROL SERVICES
BETWEEN MARICOPA COUNTY, ARIZONA AND THE TOWN
❑F FOUNTAIN HILLS]
See following pages.
FIRST AMENDMENT TO AGREEMENT
FOR ANIMAL CONTROL SERVICES
THIS FIRST AMENDMENT TO AGREEMENT FOR ANIMAL CONTROL SERVICES
("First Amendment") is entered into by and between the Town of Fountain Hills ("Town")
and Maricopa County, administered through Animal Care and Control ("County"). The
County and Town are collectively referred to as "Parties" and each individually as "Party."
URd-TTA1.C-
I. The Parties entered into an Agreement for animal control services effective July 1,
2018 through June 30, 2019 ("Initial Tenn").
Il. The Parties now desire to amend the Agreement upon the terms and conditions
contained in this First Amendment.
FIRST AMENDMENT:
NOW, THEREFORE, for and in consideration of the foregoing and other valuable
considerations, the Parties hereby amend the Agreement as follows:
1. The Term of the Agreement is renewed for a three (3) year period, effective July 1,
2019 through June 30, 2022.
11. The Compensation Schedule (Appendix A) has been amended to include the service
cost for the renewal period, and is attached hereto.
III- The foregoing paragraphs contain all changes made by this amendment. All other
terms and conditions of the original Agreement shall remain in full force and effect.
Page 1 of 3
C-79.19.011-3-01 Fountain Hills
W WITNESS WHEREOF, the Parties have executed this First Amendment on this
day of
Maricopa County
Board of Supervisors
Chairman of the Board
Attest:
Clerk of the Board
,20
Town of Fountain Hills
BY:
Mayor
Attest:
Town Clerk
In accordance with A.R.S. §§ 11-201, 11-251, and 11-952, undersigned counsel has
reviewed the foregoing amendments to the Agreement and have determined that said
amendments are in proper form and within the powers and authority granted to the public
body represented by their respective attorneys.
Attorney for Board of Supervisors
Attorney for Town
Page 2 03
C-79.19-011-3.61 Fountain Hills
2
APPENDIX A
COMPENSATION SCHEDULE ANIMAL CONTROL SERVICES
County Service Level: Basic Animal Control Services
Service Cost
July 1, 2019 through June 30, 2020
July 1, 2020 through June 30, 2021
July 1, 2021 through June 30, 2022
$20,683
$21,669
An amount to be determined pursuant
to Section 14 of the Agreement.
Page 3 of 3
C-79-19-011-3-01 Fountain Hills
Meeting Date: 5/21/2019
Agenda Type: Consent
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Type: Regular Session
Submitting Department: Development Services
Staff Contact Information: Peter Johnson, Chief Building Official, 480-816-5127 pjohnson@fh.az.gov
REQUEST TO COUNCIL (Agenda Language): CONSIDERATION OF Resolution 2019-27: declaring the 2018
International Building Codes and 2017 National Electrical Code/Amendments a Public Documents. Ordinance 19-06:
Adopting the 2018 International Building Codes and 2017 National Electrical Code/Amendments by Reference.
Applicant: NA
Applicant Contact Information: NA
Owner: NA
Owner Contact Information: NA
Property Location: Town Wide
Related Ordinance, Policy or Guiding Principle: Current Building Codes are the 2012 International Building Codes.
Staff Summary (background): Updating the Building Codes every three years maintains the Town's (I.S.O.) Insurance
service Organization higher rating. Better ratings mean that when property owners obtain insurance for their property they
receive preferred rates if the codes are kept current. Adoption of the new codes also update current thinking and
technology in building construction. Included in the update are Town amendments to create uniformity between the towns
zoning, state statues, and building codes for items such as retaining walls, pool barriers and fence regulations.
Risk Analysis (options or alternatives with implications): The Town received an ISO audit last year, which resulted in a
lower score due to out dated building codes.
Fiscal Impact (initial and ongoing costs; budget status): NA
Budget Reference (page number): NA
Funding Source: NA
If Multiple Funds utilized, list here: NA
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendation(s) by Board(s) or Commission(s): NA
Staff Recommendation(s): Staff recommends adoption of Resolution: 2019-27 and Ordinance 19-06 as presented.
List Attachment(s): Resolution 2019-27 and Ordinance 19-06, Fountain Hills amendments.
SUGGESTED MOTION (tor council use): Move to adopt Resolution 2019-27 and Ordinance 19-06 adopting the 2018
International Building Codes and National Electrical Code with Town of Fountain Hills Amendments.
Prepar y
Pe er J n ief Buildin�Ofridm�- 5/7/2019
irector ' Approval.
Jo n Wesley, Interim Development ices Director 5/7/2019
Approved:
Grady .Miller n Hager • 5/7/2019
Page f of 1
RESOLUTION NO. 2019-27
A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF FOUNTAIN HILLS,
MARICOPA COUNTY, ARIZONA, DECLARING AS PUBLIC RECORDS THOSE
CERTAIN DOCUMENTS FILED WITH THE TOWN CLERIC AND ENTITLED THE
"2018 INTERNATIONAL BUILDING CODE," THE "2018 INTERNATIONAL
RESIDENTIAL CODE FOR ONE- AND TWO-FAMILY DWELLINGS," THE "2018
INTERNATIONAL MECHANICAL CODE," THE "2018 INTERNATIONAL
PLUMBING CODE," THE "2017 NATIONAL ELECTRICAL CODE," THE "2018
INTERNATIONAL SWIMMING POOL AND SPA CODE," THE "2018
INTERNATIONAL ENERGY CONSERVATION CODE," THE "2018
INTERNATIONAL FIRE CODE," THE "2018 INTERNATIONAL FUEL GAS
CODE," THE "UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS
BUILDINGS, 1997 EDITION," AND THE "2018 FOUNTAIN HILLS
AMENDMENTS TO THE 2018 INTERNATIONAL BUILDING CODE, THE 2018
INTERNATIONAL RESIDENTIAL CODE FOR ONE- AND TWO- FAMILY
DWELLINGS, THE 2018 INTERNATIONAL ENERGY CONSERVATION CODE,
AND THE 2018 INTERNATIONAL FIRE CODE"
ENACTMENTS:
BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF FOUNTAIN HILLS as follows:
That those certain documents entitled the "2018 International Building Code," the " 2018
International Residential Code for One- and Two -Family Dwellings," the "2018 International
Mechanical Code," the 2018 International Plumbing Code,' the "2017 National Electrical Code,"
the "2018 International Swimming Pool and Spa Code." the "2018 International Energy
Conservation Code," the "2018 International Fire Code," the "2018 International Fuel Gas Code,"
and the "Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition, and the `2018
Fountain Hills Amendments to the 2018 International Building Code, the 2018 International
Residential Code for One- and Two -Family Dwellings, the 2018 International Energy
Conservation Code, and the 2018 International Fire Code," of which three copies are on file in
the office of the Town Clerk and open for public inspection during normal business hours, are
hereby declared to be public records and codified in the Fountain Hills Town Code, Chapter 7,
Buildings and Building Regulations, and said copies are ordered to remain on file with the Town
Clerk.
PASSED AND ADOPTED by the Mayor and Council of the Fountain Hills, Maricopa County,
Arizona, this 21 st day of May, 2019,
FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO:
Ginny Dickey, Mayor Elizabeth A. Burke, Town Clerk
RESOLUTION NO. 2019-27
PAGE 2
REVIEWED BY:
Grady E. Miller, Town Manager
APPROVED A5 TO FORM:
Aaron D. Arnson, Town Attorney
RESOLUTION NO. 2019-27
PAGE 3
EXHIBIT A
THE 2018 FOUNTAIN HILLS AMENDMENTS TO THE 2018
INTERNATIONAL BUILDING CODE, THE 2018
INTERNATIONAL RESIDENTIAL CODE FOR ONE- AND TWO-
FAMILY DWELLINGS, THE 2018 INTERNATIONAL ENERGY
CONSERVATION CODE, AND THE 2018 INTERNATIONAL
FIRE CODE
The International Residential Code for One- and Two -Family Dwellings, 2018 Edition, is amended
in the following respects:
Amend
Section R1011
Section R101.1 Title.lnsert the words "Town of Fountain Hills" as the name of jurisdiction.
Amens!
Section R105.2
R105.2 Work exempt from permit.
Exemption from permit requirements of this code shall not be deemed to grant authorization for any
work to be done in any manner in violation of the provisions of this code or any other laws or ordinances
of this jurisdiction. Permits shall not be required for the following;
Building;
1. One-story detached accessory structures, provided that the floor area does not exceed 120
square feet.
2. Fences not over 30 inches high,
3. Retaining walls that are not over 2 feet in height measured from the bottom of the footing to
the top of the wall, unless supporting a surcharge-
4- Water tanks supported directly upon grade if the capacity does not exceed 5,000 gallons and
the ratio of height to diameter or width does not exceed 2 to 1.
5. Sidewalks and driveways.
6. Painting, papering, tiling, carpeting, cabinets, counter tops and similar finish work.
7. Prefabricated swimming pools that are less than 24 inches deep.
8. Swings and other playground equipment.
9. Window awnings supported by an exterior wall that do not project more than 54 inches from
the exterior wall and do not require additional support.
10. Decks not exceeding 200 square feet in area, that are not more than 30 inches above grade at
any point, are not attached to a dwelling, and do not serve the exit door required by Section
R:i11 4
Amend
R2904 Dwelling Fire Sprinklers
Reference 2018 International Fire Code and the Town amendments as the Code.
Deleted
N1103.10.3(R403.10.3) Covers.
RESOLUTION NO- 2019-27 PAGE 4
The International Building Code, 2018 Edition, is amended in the following respects. -
Amend
Section 101.1
Section 101.1 Title. insert the words "Town of Fountain Hills" as the name of jurisdiction.
Pl"it IT111
105.2 Work exempt from permit,
Exemptions from permit requirements of this code shall not be deemed to grant authorization for any
work to be done in any manner in violation of the provisions of this code or any other laws or ordinances
of this jurisdiction. Permits shall not he required for the following:
Building:
1. One-story detached accessory structures used as tool and storage sheds, playhouses and
similar uses, provided that the floor area is not greater than 120 square feet.
2. Fences not over 30 inches high.
3. Oil derricks.
4. Retaining walls that are not over 2 feet in height measured from the bottom of the footing to
the top of the wall, unless supporting a surcharge or impounding Class 1, II or IIIA liquids.
5. Water tanks supported directly on grade if the capacity is not greater than 5,000 gallons and
the ratio of height to diameter or width is not greater than 2:1.
6. Sidewalks and driveways not more than 30 inches above adjacent grade, and not over any
basement or story below and are not part of an accessible route.
7. Painting, papering, tiling, carpeting, cabinets, counter tops, and similar finish work.
8. Temporary motion picture, television, and theater stage sets and scenery.
9. Prefabricated swimming pools accessory to a Group R-3 occupancy that are less than 24
inches deep, are not greater than 5,000 gallons and are installed entirely above ground.
10, Shade cloth structures constructed for nursery or agricultural purposes, not including service
systems.
11. Swings and other playground equipment accessory to detached one- and two-
family dwellings.
12. Window awnings in Group R-3 and U occupancies, supported by an exterior wall that do not
project more than 54 inches from the exterior wall and do not require additional support.
13. Nonfixed and movable fixtures, cases, racks, counters, and partitions not over 5 feet 9 inches
in height.
The International Energy Conservation Code, 2018 Edition, is amended in the following respects:
Delete
R403.10.3 Covers.
The International Fire Code (IFC), 2018 edition, as published by the International Code Council
and all appendices and the Town's Amendments thereto are adopted by reference and shall be
the fire code of the Town of Fountain Hills.
RESOLUTION NO. 2019-27
PAGE 5
The International Fire Code, 2018 Edition, is amended in the following respects:
Table of Contents
Chapter
1
page
2-4
Chapter
2
pages
5
Chapter
3
page
6
Chapter
4
page
6
Chapter
5
pages
7-8
Chapter
6-8
page
8
Chapter
9
pages
9-13
Chapter
10-23
page
13
Chapter
24
page
14
Chapter
25-31
pages
14
Chapter
32
pages
14
Chapter
33-55
page
14
Chapter
56
page
15
Chapter
57
page
15
Chapter
58-60
page
15
Chapter
61
pages
15-16
Chapter
62-80
page
16
Appendices
page
17
Appendix
0
pages
17-22
Appendix
P
pages
23-24
CHAPTER 1
ADMINISTRATION
Amend
101.1 Title. These regulations shall be known as the Town Fountain Hills Fire Code, hereinafter
referred to as "this code
Amend
101.2.1 Appendices. The following appendices of the 2018 international Fire Code shall be
adopted, appendices ❑ and P shall be added.
Appendix: A- Board of Appeals is deleted.
Appendix B Fire -Flow Requirements for Buildings.
Appendix C Fire Hydrant Locations and Distribution.
Appendix D Fire Apparatus Access Roads.
Appendix E Hazard Categories.
Appendix F Hazard Ranking.
RESOLUTION NO, 2019-27
PAGE 6
Appendix G Cryogenic Fluids -Weight and Volume Equivalents.
Appendix H HMMP and HMIS Instructions.
Appendix 1 Fire Protection Systems -Non Compliant Conditions.
Appendix J Building Information Sign.
Appendix K Construction Requirements for Existing Ambulatory Care Facilities
Appendix L Requirements for Firefighter Air Replenishment Systems.
Appendix M High Rise Buildings Retroactive Automatic Sprinkler Requirements,
Appendix N Indoor Trade Shows and Exhibitions
Appendix O Control and Suppression of Hazardous Fire Areas
Appendix P Fountain Hills Fire Related incidents Citation Program
Add
102.7 Referenced codes and standards. The codes and standards referenced in this code shall
be those that are listed in Chapter 80 and the Town of Fountain Hills codes. The most current
editions shall apply.
Amend
105.1.2 Types of Permits. Unless otherwise addressed in the code, permits regarding fire issues
shall be addressed through the following approval processes and shall be considered operational
permits (see definitions):
1. Special Use Permits
2. Building Permits
a. For the purpose of this code, this shall include construction permits, which
allows the applicant to install or modify systems and equipment identified in
Section 105.7.
3. Civil I Utility Permits
Amend
105.2 Application. Applications for permits listed in Section 105.1.2 shall be made through the
approved processes and through the approved departments of the Town of Fountain Hills, AZ.
Amend
105.6 Required operational {permits. The fire code official is authorized to issue permits for the
operations and activities set forth in Sections 105.6.1 through 105.6.48. The issuance of the
permits will be determined on an "as —needed" Basis and shall be in the best interest of fire and
life safety and in the best interest of the Town of Fountain Hills, AZ.
Amend
105.7 Required construction permits. The Town of Fountain Hills, AZ adopted building code
shall apply to permits set forth in Sections 105.7.1 through 105.7.18.
RESOLUTION NO. 2019-27
PAGE 7
Delete
Sections 108.1 through 108.3
Amend
110.3 Notice of violation. When the fire code official finds a building, premises, vehicle, storage
facility, or outdoor area that is in violation of this code, the fire code official is authorized to prepare
a written notice of the violation{s), describing the conditions deemed unsafe and, when
compliance is not immediate, specifying the date and time for re -inspection -
Amend
110A Violation penalties. Persons who violate a provision of this code or fail to comply with any
of the requirements thereof or who erect, install, alter, repair, or do work in violation of the
approved construction documents or directive of the fire code official, or of a permit or certification
used under provisions of this code, shall be sentenced to a fine of not more than one thousand
dollars ($1,000.00). Each day that the violation continues after notice has been served shall be
deemed a separate offense.
Amend
112.4 Failure to comply. Any person who shall continue any work after having been served with
a stop work order, except such work as that person is directed to perform to remove a violation
or unsafe condition, shall be liable to a fine of not more than one thousand dollars ($1,000.00).
CH it r"_7
DEFINITIONS
Amend
FIRE CODE OFFICIAL. The Fire Marshal Official charged with the administration and
enforcement of the code.
Add
Adult and child care facilities shall meet the following requirements:
1. Interconnected smoke detectors shall be installed in all livable areas.
2. Approved evacuation reaps and emergency procedures shall be posted.
3. Portable fire extinguishers shall be mounted at locations approved by the fire code
official.
Amend:
R-4 Residential occupancies shall include buildings arranged for occupancy as Residential
Care/Assisted Living Facilities including more than five but not more than 16 occupants, excluding
staff. These facilities include:
Group Youth Homes
Senior Homes
RESOLUTION NO. 2019-27
PAGE S
Following:
Group R-4 Residential Care/Assisted Living Facilities occupancies shall meet the requirements
for construction as defined for Group R-3 except as otherwise provided for in the International
Building Code.
Add
Residential Care / Assisted Living Facilities shall meet the following requirements:
1. Interconnected smoke detectors shall be installed in all livable areas.
2. Approved evacuation maps and emergency procedures shall be posted.
3. Portable fire extinguishers shaft be mounted at locations approved by the fire code
official.
Add
READILY ACCESSIBLE, Access that is capable of being reached safely and quickly for
operation, repair, or inspection without requiring those to whom ready access is requisite to climb
over or remove obstacles, or to resort to the use of portable access equipment.
Acid
SPECIAL USE PERMIT. A permit issued by the appropriate department of the Town of Fountain
Hills; AZ allowing a specific activity, event, or condition to occur for a prescribed period.
CHAPTER :=
General Requirements
Amend
307.2.1 Authorization. Approval of any open burning addressed in this section shall only be
permitted with approval from the State of Arizona and/or Maricopa County air and water quality
management authority, provided that all conditions specified in the authorization and this section
are followed.
CIJAP1 ER 4
EMERGENCY PLANNING AND PREPAREDNESS
Add
401.3.2.1 Resetting of alarms. No person shall reset a fire or emergency alarm system, alarm
initiating device, or alarm component until the fire department arrives.
Exception:
1. The person responsible for the property may investigate the building or
Area of alarm and if no evidence of fire or emergency is found, the system may be
silenced, but not reset, until the fire department arrives.
RESOLUTION NO, 2019-27
PAGE 9
CHAPTER
FIRE SERVICE FEATURES
Amend
503.2.1 Dimensions. Fire apparatus access roads shall have an unobstructed width of not less
than 22 feet, except for approved security gates in accordance with section 503.6, and
unobstructed vertical clearance of not less than 15 feet.
Amend
503.2.4 Turning radius. The required turning radius of a fire apparatus access road shall be a
minimum turning radius of 35 feet inside and 55 feet outside for the required fire apparatus access
road.
Amend
503.2.7 Grade. All access roads, whether temporary or permanent, shall not exceed 12%. All fire
access roads greater than 6% must have prior approval from the fire code official. Sprinklered vs.
non-Sprinklered properties shall have different requirements with a maximum grade of 15%.
Add
504.4 Fire department apparatus access to roof. For buildings 2 or more stories in height,
maintain a minimum of a 50-foot flat area at grade at two corners of the building forfire department
operations and apparatus placement.
■ 507
Amend
505.1 Address numbers. New and existing buildings shall have approved address numbers,
building numbers, or approved building identification placed in a position that is plainly legible and
visible from the street or road fronting the property. These numbers shall contrast with their
background. Address numbers shall be of the font and size approved by the building and
development department in accordance with the Town of Fountain Hills Zoning requirements. At
a minimum, letters and numerals shall be a minimum of 4 inches high with a brush stroke width
of .5 inch to identify individual suites and/or tenant spaces. Additionally, all rear doors to suites
and/or tenant spaces shall display the business name and suite number.
Add
506.1.1.1 Key switch and sensor pre-emption location. A Knox key switch and a pre-emption
sensor shall be required on all powered entry control gates. Key switches shall be installed in a
location on the gate control panel that is readily visible and accessible. The pre-emption sensor
shall be at or behind the gate.
RESOLUTION NO. 2019-27 PACE 10
Amend
507.5 Fire hydrant systems. Fire hydrant systems shall meet the Town of Fountain Hills'
minimum standards and shall be designed and installed in accordance with the applicable
standards established by the Town of Fountain Hills, AZ.
507.5.1 Fire hydrant spacing. All fire hydrants shall be spaced on fire apparatus access roads
as follows:
1. Nora -Hillside. One- and two-family dwelling (IRC and R-3) developments, the maximum
distance shall be 600 feet on center.
2. Hillside. One- and two-family dwelling (IRC and R-3) developments, the maximum
distance shall be 600 feet on center. "Hillside' street grades shall be considered any grade
exceeding 8% or more grade.
3. Fire sprinkler. Commercial, R-1, and R-2 multifamily developments, the maximum
distance shall be 600 feet on center.
4. Hillside cul-de-sacs. The maximum distance shall be 300 feet on center to any hydrant
from end of a cul-de-sac.
Add
507.5.7 [Distance to fire department connections (FDC). Fire hydrants shall be placed to
ensure that the distance to fire department connections shall not exceed 100 feet.
Add
507.5.7 Fire hydrant color. All fire hydrants shall have aboveground barrels painted with a prime
coat plus two coats of OSHA yellow paint.
Add
507.5.7.1 Reclaimed water fire hydrant color. All fire hydrants using a reclaimed water supply
shall have the caps and bonnet painted with a prime coat plus two coats of black paint. A "DO
NOT DRINK WATER" placard shall be affixed to the hydrant in both English and Spanish.
Add
507.5.8 Reflective markers. All fire protection equipment, fire department connections and
hydrants shall be clearly identified by installation of reflective blue markers. See Town of Fountain
Hills Standard Detail FH305.
C11AF}"f Eft: 6-u
No Changes
RESOLUTION NO. 2019-27 PAGE 11
FIRE PROTECTION SYSTEMS
Add
902 Definitions.
DETACHED. For the purpose of Chapter 9 FIRE PROTECTION SYSTEMS, detached shall mean
separated from the main building or structure by a minimum of 10 feet.
Add
903.2 Where required. An automatic sprinkler system shall be installed throughout all levels of
all new occupancies of more than 0 square feet, to include all garages, and car -ports.
Exceptions: Unless the use of the facility otherwise requires an automatic fire sprinkler
system, fire sprinkler systems shall not be required for the following-
1. Detached gazebos and Ramada's for residential or public use
2. Detached guard houses less than 300 square feet in floor area-
3- Detached storage sheds for private, residential, non-commercial use less than 200
square feet in floor area.
4. Detached non-combustible canopies less than 1500 square feet in roof area used
exclusively for vehicle washing facilities or vehicle fuel dispensing stations_
5. Other buildings or structures accessory to and located on the same lot with one and
two family dwellings or R-3 occupancies, not including residential care or assisted
living facilities in R-3 occupancies.
6. Shade canopies less than 5.000 square feet; not closer than 5 feet to any building,
property line or other shade canopy; and shading one of the following: vehicles for
sale at a dealership, playground equipment, or outdoor eating areas without cooking.
7. Shipping containers used for storage purposes and not closer than 5 feet to any
building, property line or other container.
8. Exterior roofs, overhangs or canopies of Type I, 11 or III construction with no
combustible storage beneath.
9. Exterior cove redlenclosed walkways of Type I, 11 or III construction with enclosing walls
that are at least 50 percent open.
10. Temporary Special Amusement Buildings
11. Pre -manufactured structures used exclusively as a construction office up to 5000
square feet and not closer than 5 feet to any other structure or property line. This
exception shall apply during the course of the construction permit issued by the Town
of Fountain Hills.
RESOLUTION NO. 2019-27 PAGE 12
12. Detached parking canopies.
13. Manufactured homes built on a permanent chassis, designed and constructed as a
dwelling unit. Exception: Newly manufactured homes equipped with automatic
sprinkler systems will be tied into a water supply.
Add
903.2.3 Group E. An automatic sprinkler system shall be installed throughout all Group E
occupancies in accordance with NFPA 13 Installation of Sprinkler Systems.
Add
903.2.4 Group F. An automatic sprinkler system shall be installed throughout all Group F
occupancies in accordance with NFPA 13 Installation of Sprinkler Systems.
Add
903.2.5 Group H. An automatic sprinkler system shall be installed throughout all Group H
occupancies in accordance with NFPA 13 Installation of Sprinkler Systems. The design of the
sprinkler system shall not be less than that required under the Town of Fountain Hills Building
Code for the occupancy hazard classifications in accordance with Table 903.2.5.2 Group H-5
Sprinkler Design Criteria.
Where the design area of the sprinkler system consists of a corridor protected by one row of
sprinklers, the maximum number of sprinklers required to be calculated is 13.
TABLE 903.2.5.2
Group H-5 Sprinkler Design Criteria
LOCATION
OCCUPANCY
CLASSIFICATION
HAZARD
J
Fabrication areas
Ordinary Hazard Group
2
Service corridors
Ordinary Hazard Group
2
Storage room without dispensing
Ordinary Hazard Group
2
Storage rooms with dispensing
Extra Hazard Group 2
Corridors
Ordinary Hazard Group
2
Add
903.2.6 Group 1. An automatic sprinkler system shall be installed throughout all Group 1
occupancies in accordance with NFPA 13 Installation of Sprinkler Systems.
Exception: In jails, prisons and reformatories, the piping system may be dry, provided a
manually operated valve is installed at a continuously occupied location. Opening of the
valve will cause the piping system to be charged. Sprinkler heads in such systems shall
be equipped with fusible elements or the system shall be designed as required for deluge
systems in the Building Code.
Add
903.2.7 Group M. An automatic sprinkler system shall be installed throughout all Group M
occupancies in accordance with NFPA 13 Installation of Sprinkler Systems.
RESOLUTION NO. 2019-27
PAGE 13
Add
903.2.8 Group R. An automatic. sprinkler system shall be installed throughout all Group R
occupancies in accordance with NFPA 13 Installation of Sprinkler Systems.
Add
903.2.9 Group S-1. An automatic sprinkler system shall be installed throughout all Group S-1
occupancies in accordance with NFPA 13 Installation of Sprinkler Systems.
Add
903.2.10 Group S-2. An automatic sprinkler system shall be installed throughout all Group S-2
occupancies in accordance with NFPA 13 Installation of Sprinkler Systems
Add
903.2.13 Change of occupancy. An automatic sprinkler system complying with Section 903.3
shall be provided for an existing Building or portion thereof undergoing a change of occupancy as
follows, based upon the relative hazard levels Indicated in Table 903.2.15:
1. When a change of occupancy is made to a higher hazard level as shown in Table
903.2.13, the building shall be provided with an automatic fire sprinkler system.
2. When a change of occupancy is made within hazard level 1 as shown in Table
903.2.13, the building shall be provided with an automatic fire sprinkler system.
Table 903.2.13
Existing Building Hazard Levels
Hazard Level
Building Occupancy Type
1 (highest)
H, I, R-1, R-2, R-4
2
A-2, A-5
3
A-1, A-3, A-4
4
E, F-1, M, S-1
B, F-2, R-3, S-2, U — -- ---
5 (lowest)
Note: Occupancies as defined in this Code and the Fountain Hills Building Code.
Add
903.2.14 Additions, alterations and repairs. When additions, alterations, or repairs within a
twelve-month period exceed 50 percent of the square footage of the existing building or structure,
such building or structure shall be made to conform to the requirements for new buildings or
structures.
Add
903.2.15 Martial systems prohibited. In all new additions to existing non-sprinklered buildings
and structures, an automatic sprinkler system shall be installed throughout the entire structure.
There shall be no partially sprinklered compartments.
Amend
903.3 Installation requirements. Automatic sprinkler systems shall be designed and installed in
accordance with the applicable NFPA Standards.
RESOLUTION NO. 2019-27 PAGE -14
Amend
903.3.5 Water supplies. Water supplies for automatic sprinkler systems shall comply with this
section and the standards referenced in Section 903.3.1. The potable water supply shall be
protected against backflow in accordance with the requirements of the Town of Fountain Hills.
Amend
903.3.6 Hose Threads. All fire hose threads used in conjunction with automatic sprinkler system
shall be National Hose Thread {NHT}.
Amend
903.3.7 Fire department connections (FDC). The location of the fire department connections
shall be in accordance with Section 912 and approved by the fire code official. All FDC
connections shall be locking 4" Storz connection approved by the fire code official.
Add
903.3.7.1 Fire riser room. All fire riser rooms shall have exterior access doors, with Knox box on
the exterior, and all NFPA signage.
Exception: Existing buildings.
Add
905.3.1.1 Building area. In buildings exceeding 10,000 square feet in area per story, Class I
automatic wet standpipes shall be provided and where any portion of the building's interior area
is more than 200 feet of travel, vertically and horizontally, from the nearest point of fire department
vehicle access.
Exceptions:
1. Single story structures are not required to have hose connections, except in
those interior portions of the building that exceed 200 feet of travel from an
emergency access road.
2. Required wet standpipes may be an integral part of an approved sprinkler
system and may be connected to the sprinkler systems horizontal cross -mains.
Calculations for required hose demand shall be submitted with sprinkler plans.
Add
905.3.4 Stages. Stages greater than 1,000 square feet in area shall be equipped with a Class I
wet standpipe system with 2.5-inch hose connections on each side of the stage supplied from the
automatic fire sprinkler system and shall have a flow rate of not less than that required for Class
1 standpipes.
Delete
905.3.4.1 Hose and cabinets.
Add
912.2 Location. Fire department connections shall be located at a corner of the building being
protected, within 4 feet to S feet of the curb line of an access road or public street, 40 feet or one
and one half times the height of the building being protected, whichever is more, or as approved
by the fire code official. The fire department connection line shall be a wet line with the check
valve at the hose connection above grade.
RESOLUTION NO. 2019-27
PAGE 15
Add
912.2.3 Maximum distance to fire department connections. Fire department connections for
all occupancies shall be within 100 feet of a fire hydrant.
�FP4�� , -R ii"-
NO CHANGES
CHAF TER 23
Amend
2301.4 Indoor motor fuel -dispensing facilities. Locating motor vehicle fuel -dispensing stations
inside buildings is prohibited within the entire Town.
Amend
2306.2.2 Above -ground tanks located inside buildings. Above -ground tanks far the storage of
Class I, II, and IIIA liquid fuels are prohibited within the entire Town of Fountain Hills, AZ.
Amend
2306.2.3 Above -ground tanks located outside, above grade. Above -ground tanks for the
storage of Class I, !I, and IIIA liquid fuels outside of buildings are prohibited within the entire Town
of Fountain Hills. AZ.
C f•► A R i= R 24
FLAMMABLE FINISHES
Add
2404.1 Spray -finishing operations shall not be conducted outside of approved structures.
Exceptions:
1. Spray coating of buildings or dwellings, including appurtenances and any other
ornamental objects that are not normally removed prior to coating.
2. Spray coating of facility equipment or structures, which are fixed in a permanent
location and cannot easily be moved into an enclosure or spray booth and which
are not normally dismantled or moved prior to coating.
3. Spray coating of objects, which cannot fit inside of an enclosure with internal
dimensions of 10'VV X 251 X 8'H, excluding vehicles,
4. Coating operations utilizing only hand-held aerosol cans.
CHAPTERS 25-3i
NO CHANGES
RESOLUTION NO. 2019-27
CHAPTER 32
HIGH PILES COMBUSTABLE STORAGE
Amend
3201.2 Permits. A permit shall be submitted within the Town of Fountain Hills, Engineering and
Construction Department, along with HMIS for reportable quantities.
ChAF-i ER 3:i-55
NO CHANGES
CH/--,PTE R �5
EXPLOSIVES AND FIREWORKS
Amend
General. The display of fireworks, including proximate audience displays and pyrotechnic special
effects in motion picture, television, theatrical, and group entertainment productions, shall comply
with this chapter, Article XIII Fireworks and Pyrotechnics of the Town of Fountain Hills Code of
Ordinances, and NFPA 1123 or NFPA 1 125.
CK ".P t FP 57
Amend
5706.2.4.4 Locations where above -ground tanks are prohibited. Storage of Class I and It
liquids in above -ground tanks outside of buildings is prohibited within the entire Town.
Exception: Installations of tanks capable of holding 2,000 gallons (7,570.8 L), either
individually or in the aggregate, may be approved
CHP.FTr-RE 58-60
NO CHANGES
r 1jkP RP
LIQUIFIED PETROLEUM GASES
Add
Table 6104.3, Footnote e. 5.
E. 5.
A container less than 125 gallons may be located next to a block fence when the
tank is not within 5 feet of a structure on adjoining property.
RESOLUTION NO. 2019-27
PAGE 17
Add
6109.1.1 Pre -filled portable cylinders for consumer exchange. The installation of pre -filled
portable cylinders for consumer exchange shall comply with the following requirements:
1. A construction permit is required for the installation of or modification to pre -filled
portable cylinders for consumer exchange in accordance with section 105.7.8.
2. Storage is limited to one cage, containing up to twenty-five (25), twenty (20) pound
propane cylinders (500 pounds) without any separation from a structure. A second
cage may be installed next to a structure on the same property as long as a minimum
of 20 feet separation is maintained Between the two cages.
3. A site plan for the installation shall be submitted to the Town of Fountain Hills Planning
and Development Department. The site plan shall indicate the sizes and locations of
the pre -filled portable cylinders for consumer exchange cage, as well as the separation
distances between Cages, the distances to property lines, structures, and public ways.
4. The cage shall not be located within 5 feet of any doorway or opening in a building
frequented by the public and 5 feet from any exterior source of ignition, openings into
direct -vent (sealed combustion system) appliances or mechanical ventilation air
intakes.
5. The cage shall be located so that any discharge from a propane cylinder pressure relief
device is at least 3 feet horizontally away from any building opening below the level of
such discharge.
fi. The cage shall be a lockable ventilated metal locker or rack that prevents tampering
and pilferage.
7. The cage shall be designed so that containers cannot be stacked on top of each other
and designed s❑ that containers are positioned upright with the pressure -relief valve
in direct communication with the vapor space of the container.
8. Defective containers or containers showing denting, bulging, or excessive corrosion
shad be removed from service and properly disposed of.
9. The cage and area shall be kept free and clear of all combustible materials, including
storage, for a distance of at least 10 feet on all sides.
10. NO SMOKING signs shall be posted on the cage and within 25 feet of the surrounding
area.
11. Approved NFPA 704 hazard identification signs shall be posted on the cage.
12. Signs listing exchange procedures, company name, and 24-hour phone numbers shall
be posted on the cage.
13. Signs requiring that customers leave LPG containers outside shall be posted at all
building entrance(s).
14. All employees with access to the exchange cage shall be trained in the proper handling
and operating procedures, including the procedure for handling defective containers.
Documentation of this training shall be provided to the Fire Prevention Division upon
final inspection.
15. A written inspection checklist for receiving empty containers as well as giving out full
cylinders shall be available and used by employees when handling containers.
16. Provisions shall be made for controlling and mitigating unauthorized discharges. A
Hazardous Materials Management Plan shall be readily available on site.
17. A minimum of one 2A20BC fire extinguisher shall be located not less than 25 feet, but
within 75 feet from the cage area.
18. Cages exposed to probable vehicular damage due to proximity to alleys, driveways,
or parking areas, shall be protected in accordance with Section 312.
19. A final inspection by the Fire Prevention Division is required prior to the cage being
put into service.
RESOLUTION NO. 2019-27 PAGE 18
C I1aG. r,rr r!C .fz!'
NO CHANGES
APPENDICES
All 2018 International Fire Code Appendices shall be adopted, except Appendix A. The following
Appendices shall be added to the Town of Fountain Hills, AZ 2018 IFC amendments.
CONTROL_ AND SUPPRESSION OF HAZARDOUS FIRE AREAS
Section 0-101 General.
0-101.1 Scope. The unrestricted use of grass, grain; brush, or forest -covered land in hazardous
fire areas is a potential menace to life and property from fire and resulting erosion.
Section 0-103 Permits.
0-103.1 Permits. Permits for any use within hazardous fire areas shall be issued with the
approval of Town of Fountain Hills administration, utilizing the current permit process. Permits
small not be issued when public safety would be at risk, as determined by the fire code official.
Section 0-104 Restricted Entry.
0 104.1 Restricted entry. The fire code official shall determine, and make recommendations to
Town of Fountain Hills Administration, when hazardous fire areas shall be closed to entry and
when such areas shall again be opened.
Exception:
1. Entry, in the course of duty, by peace or police officer, and other duly authorized public
officers, members of a fire department and members of the United States Forest Service.
Section 0-105 Trespassing on Posted Property.
0-105.1 General. When the Town of Fountain Hills Administration approves the recommendation
from the fire code official that a specific area within a hazardous fire area presents an exceptional
and continuing fire danger because of the density of natural growth, difficulty of terrain, proximity
to structures or accessibility to public, such areas shall be closed until changed conditions warrant
termination of closure. Such areas shall be posted as hereafter provided.
0-105.2 Signs. Approved signs prohibiting entry by unauthorized persons and referring to
Appendix H shall be placed on every closed area.
0-105.3 Trespassing. Entering and remaining within areas closed and posted is prohibited.
I:1MWI M1111116101iiff1 KO E' M
PAGE 19
Exception: Local state and federal public officers and their authorized agents acting in
the course of duty.
Section 0-1 07 Spark Arresters.
0-107.1 Spark arresters. Chimneys used in conjunction with fireplaces, barbecues, incinerators
or heating appliances in which solid or liquid tuel is used, upon buildings, structures, or premises
located within 200 feet of hazardous fire areas, shall have a spark arrester constructed with heavy
wire mesh or other noncombustible material with openings not to exceed :2 inch.
Section 0-10B Tracer Bullets Tracer Charges, Rockets Model Aircraft Aerial Lanterns.
0-108.1 General. Tracer bullets and tracer charges shall not be possessed, fired, or caused to
be fired into or across hazardous fire areas. Aerial lanterns, which have open flames to conduct
lift, and rockets, model planes, aerial drones, gliders, and balloons powered with a combustion
engine, propellant, or other feature liable to start or cause fire shall not be fired or projected into
or across hazardous fire areas.
Section 0-109 Explosives and Blasting.
0-109.1 Explosives and blasting Explosives shall not be possessed, kept, stored, sold, offered
for sale, given away, used, discharged, transported, or disposed of within hazardous fire areas,
except by permit from the fire code official.
Section 0-110 Fireworks.
0-110.1 Fireworks. Fireworks shall not be used or possessed in hazardous fire areas, except by
permit from the fire code official. The fire code official is authorized to seize, take, remove, or
cause to be removed fireworks.
Section 0-111 Apiaries_
0.111.1 Apiaries. Lighted and smoldering material shall not be used in connection with smoking
bees in or upon hazardous fire areas, except by permit from the fire code official.
Section 0-112 Open -Flame Devices.
0-112.1 Open -flame devices. Welding torches, tar pots, decorative torches, and other devices,
machines, or processes liable to start or cause fire shall not be operated or used in or upon
hazardous fire areas, except by permit from the fire code official.
Exceptions:
1. Use within habited premises or designated campsites which area minimum of 30 feet
from grass-, grain -brush- or forest -covered areas.
2. The proper use of fuses at the scene of emergencies or as required by standard
operating procedures.
Section 0-113 Outdoor Fires.
RESOLUTION NO. 2019-27 PAGE 20
0-113.1 Outdoor fires. Outdoor fires shall not be built, ignited, or maintained in or upon
hazardous fire areas, except by permit from the fire code official,
Exception: Outdoor fires within habited premises or designated campsites where such
fires are built in a permanent barbecue, portable barbecue, outdoor fireplace, incinerator,
or grit] and are a minimum of 30 feet from a grass-, grain-, brush-, or forest -covered area.
Permits shall incorporate such terms and conditions, which will reasonably safeguard
public safety and property. Outdoor fires shall not be built, ignited, or maintained in or upon
hazardous fire areas under the following conditions:
1. When high winds are blowing,
2. When a person age 17 or over is not present at all times to watch and tend fire,
or
3. When public announcement is made that open burning is prohibited.
Permanent barbecue, portable barbecues, outdoor fireplaces, and grills shall not be used
for the disposal of rubbish, trash, or combustible waste material.
Section 0.114 Incinerators and Fireplaces.
0-114.1 General: Incinerators, outdoor fireplaces, permanent barbecues, and grills shall not be
built, installed, or maintained in hazardous fire areas without prior approval of the fire code official.
Incinerators, outdoor fireplaces, permanent barbecues, and grills shall be maintained in good
repair and in a safe conditton at all times. Openings in such appliances shall have an approved
spark arrester, screen, or door.
Section 0-115 Clearance of Brush and Vegetative Growth from Electrical Transmission
Lines.
0-115.1 General. Clearance of }gush and vegetative growth from electrical transmission lines
shall be In accordance with IFC 2018, and NFPA.
0-115.2 Support clearance. Persons owning, controlling, operating, or maintaining electrical
transmission lines upon hazardous fire areas shall, at all times, maintain around and adjacent to
poles supporting a switch, fuse, transformer, lightning arrester, line junction, dead end, corner
pole, towers, or other pales or towers at which power company employees are likely to work must
have an effective firebreak consisting of a clearing of not less than 10 feet in each direction from
the outer circumference of such pole of tower.
Exception: Lines used exclusively as telephone, telegraph, messenger call, alarm
transmission, or other lines classed as communication circuits by a public utility.
0-115.3 High tension line clearance. Persons owning, controlling, operating, or maintaining
electrical transmission lines upon hazardous fire areas shall maintain the clearance specified in
Section 15.3 in all directions between vegetation and conductors carrying electrical current
1. For lines operating at 2,400 volts and less than 68,000 volts, 4 feet.
2. For lines operating at 68,000 volts and less than 110,000 volts, 6 feet.
3. For lines operating at 110,000 volts and over, 10 feet.
RESOLUTION NO. 201 g-27 PAGE 21
Such distance shall be sufficiently great to furnish the required clearance from the particular wire
or conductor to positions of such wire or conductor at temperatures of 120 F or less. Forked,
dead, old, decadent and rotten trees; trees weakened by cat faces, decay, or disease; and trees
leaning toward the line, which could contact the line from the side or fall on the line, shall be felled,
cut, or trimmed to remove the hazard.
0-115.4 Self-supporting aerial cable. Line clearance is not required for self-supporting aerial
cable, except that forked trees, leaning trees, and other growth, which could fall across the cable
and break it, shall be removed.
Section_0-116 Clearance of Brush or Vegetation growth from Structures.
0-116.1 General. Persons owning, leasing, controlling, operating, or maintaining buildings or
structures in, upon or adjoining hazardous fire areas, and persons owning, leasing, or controlling
land adjacent to such buildings or structures, shall at all times:
1. Maintain an effective firebreak by removing and clearing away flammable vegetation
and combustible growth from areas within 30 feet of such buildings or structures;
Exception. Single specimens of trees, ornamental shrubbery, or similar plants
used as ground covers, provided that they do not form a means of rapidly
transmitting fire from the native growth to any structure.
2. Maintain additional fire protection or firebreak by removing brush, flammable vegetation,
and combustible growth located from 30 feet to 100 feet from such buildings or structures,
when required by the fire code official because of extra -hazardous conditions causing a
firebreak of only 30 feet to be insufficient to provide reasonable fire safety;
Exception: Grass and other vegetation located more than 30 feet from buildings
or structures and less than 18 inches in height above the ground need not be
removed where necessary to stabilize the sail and prevent erosion-
3- Remove portions of trees, which extend within 10 feet (3048 mm) of the outlet of a
chimney;
4. Maintain trees adjacent to or overhanging a building free of deadwood; and
5. Maintain the roof of a structure free of leaves, needles or other dead vegetative growth.
0-116.2 Corrective actions. Town of Fountain Hills Administration is authorized to instruct the
fire code official to give notice to the owner of the property upon which conditions regulated by
Section 16.1 exist to correct such conditions. If the owner fails to correct conditions, the Town of
Fountain Hills Administration shall cause the same to be done and make the expense of such
correction a lien upon the property where such condition exists.
Section 0-117 Clearance of Brush or Ve9etation Growth from Roadways.
0-117.1 Clearance of brush or vegetation. The fire code official is authorized to cause areas
within 10 feet on each side of portions of highways and private streets, which are improved,
designed, or ordinarily used for vehicular traffic to be cleared of flammable vegetation and other
combustible growth. The fire code official is authorized to enter upon private property to do so.
RESOLUTION NO. 2019-27
PAGE 22
Exception: Single specimens of trees, ornamental shrubbery, or cultivated ground such
as green grass, Ivy, succulents or similar plants used as ground cover, provided that they
do not form a means of readily transmitting fire.
Section 0-118 Unusual Circumstances.
0-118.1 Unusual circumstances. If the fire code official determines that difficult terrain, danger
of erosion, or other unusual circumstances make strict compliance with the clearance of
vegetation provisions of Sections 115, 116, or 117 of Appendix ❑ undesirable or impractical,
enforcement thereof may be suspended and reasonable alternative measures shall be provided.
Section 0-119 Dumping.
0-119.1 Dumping. Garbage, cans, bottles, papers, ashes, refuse, trash, or rubbish or
combustible waste material shall not be placed, deposited, or dumped in or upon hazardous fire
areas or in, upon all along trails, roadways or highways in hazardous fire areas.
Exceptions: Approved public and private dumping areas
Section 0-120 Disposal of Ashes.
0-120.1 Disposal of ashes. Ashes and coals shall not be placed, deposited, or dumped in or
upon hazardous fire areas.
Exceptions:
1. In the hearth of an established fire pit, camp stove, or fireplace.
2. In a noncombustible container with a tight -fatting lid, which is kept or maintained
in a safe location not less than 10 feet from combustible vegetation or structures.
3. Where such ashes or coals are buried and covered with 1 foot of mineral earth
not less than 25 feet from combustible vegetation or structures.
Section 0-121 Use of Fire Roads and Firebreaks.
0-121.1 Use of fire roads and firebreaks. Motorcycles, motor scooters, and motor vehicles shall
not be driven or parked upon, and trespassing is prohibited upon, fire roads or firebreaks beyond
the point where travel is restricted by a cable, gate, or sign. Vehicles shall not be parked in a
manner, which obstructs the entrance to a fire road or firebreak.
Exception: Public officers acting within their scope of duty.
Radio and television aerials, guy wires thereto, and other obstructions shall not be installed or
maintained on fire roads or firebreaks unless located 16 feet or more above such fire road or
firebreak.
Section 0-123 Tamperinq with Fire Department Locks, Barricades, and Signs.
0-123.1 Tampering with fire department locks, barricades, and sign. Locks, barricades,
seals, cables, signs, and markers installed within hazardous fire areas, by or under the control of
the fire code official, shall not be tampered with, mutilated, destroyed, or removed.
Section 0-124 Liability for Damage.
RESOLUTION NO. 2019-27
PAGE 23
0-124.1 Liability for damage. The expenses of fighting fires, which result from a violation of
Appendix Q, shall be a charge against the person whose violation of Appendix O caused the fire.
Damages caused by such fires shall constitute a debt of such person and are collectable by the
Town of Fountain Hills Administration in the same manner as in the case of an obligation under a
contract, expressed or implied.
P,PaFKIDIY P
TOWN OF FOUNTAIN FALLS FIRE -RELATED INCIDENTS CITATION PROGRAM
SECTION P-101 Classification of Penalty.
P-101 Classification of penalty. The following classifications shall apply to any violations of
Appendix I:
1. Any person, firm, corporation, partnership, enterprise, or association, whether as
principal, ❑wner, agent, tenant, or otherwise, who violates, disobeys, omits, or refuses
to comply with, or who resists the enforcement of any of the provisions of this code, is
subject to a civil sanction.
2. Notwithstanding subsection 1 of this section, a second or subsequent violation of any
of the provisions of this chapter within a two-year period shall be deemed a
misdemeanor.
SECTION P-102 Civil Penalties.
P-102 Civil penalties.
1. Upon a finding of responsible to civil violation, the court shall impose a fine not to exceed
one thousand dollars {$1,000.00}.
Exception: As otherwise set forth in this code.
2. Upon a conviction of a misdemeanor, the defendant shall be sentenced pursuant to the
provisions established by the Town of Fountain Hills Court System.
Exception: As otherwise determined by the court of jurisdiction, if other than
the Town of Fountain Hills Court System.
3. The application of the penalties provided for in paragraphs subsections 1 and 2 of this
section shall not be held to prevent the enforced removal of prohibited conditions.
P-103 Civil violation, commencement of action.
1 . A civil violation maybe commenced by issuance of a citation or by long form complaint.
The civil violation shall be considered as follows:
a. By having the defendant sign the citation with a promise to appear in court on
the specified date and time-
b. If the defendant refuses to sign the citation, by hand delivering a copy of the
citation to the defendant.
RESOLUTION NO. 2019-27
PAGE 24
c. By mailing a copy of the citation to the person charged at his last known
address, by certified or register mail, return receipt requested.
i. In the event service cannot be accomplished as set forth in 1-a., b., ❑r
c., the court of jurisdiction may serve the defendant by any means
allowed by the Town of Fountain Hills Procedures or the Arizona Rules
of Civil Procedure for the Superior Court.
2. The citation will be substantially in the same form as the Arizona Traffic Ticket and
Complaint and shall direct the defendant to appear in the court of jurisdiction on the
scheduled date and at the scheduled time.
3. The citation will further notify the defendant that if he fails to appear on or before the
date and time specified in the complaint, a judgment by default will be entered against
him, and the court may, in its discretion, impose a civil sanction not to exceed one
thousand dollars ($1,000.00).
4. Minor civil citations may be issued for non-compliance with the amended International
Fire Code, Town of Fountain Hills Code of Ordinances
P-104 Authority to issue citation. Any peace officer, the fire code official, or duly authorized
agent of the fire code official may issue a civil citation pursuant to this code
P-105 Appearance.
1 . The defendant shall, at the specified date and time, appear in person or through his
attorney in the court of jurisdiction and shall either admit or deny the allegations
contained in the citation. if the defendant admits the allegation, the court shall enter
judgment against the defendant and, in its discretion, may impose a civil sanction for
the violation. If the defendant denies the allegations contained in the citation, the court
shall set dates for a pre-trial conference and for trial of the matter.
2. If the defendant fails to appear for pre-trial conference or trial, the defendant's failure
to appear shall be deemed an admission of the offense and the court shall enter
judgment against the defendant and may, in its discretion, impose a civil sanction for
the violation.
P-106 Rules of procedure. The Arizona Rules of Court for Civil Traffic Violation Cases may be
followed by the city court for civil violations of this chapter.
Exception: As modified or where inconsistent with the provisions of this article, local rules
of the city court, or rules of the Arizona Supreme Court.
P-107 Collection of fines. Any judgment for civil sanctions taken pursuant to this article may be
collected as any other civil judgment.
P-108 Violations not exclusive. Violations of this chapter are in addition to any other violation
enumerated within the Town of Fountain Hills Code of Ordinances and this code and in no way
limit the penalties, actions, or abatement procedures which may be taken by the Town for any
violation of this code which is also a violation of any other ordinance or tribal, state, or federal
laws.
RESOLUTION NO. 2019-27
PAGE 25
P-109 Each day a separate violation. Each day any violation of any provision of this code or the
failure to perform any act or duty required by this code continues shall constitute a separate
offense.
ORDINANCE NO, 19-06
AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, ADOPTING BY REFERENCE THE "2018
INTERNATIONAL BUILDING CODE," THE "2018 INTERNATIONAL
RESIDENTIAL CODE FOR ONE- AND TWO-FAMILY DWELLINGS," THE
"2018 INTERNATIONAL MECHANICAL CODE," THE "2018 INTERNATIONAL
PLUMBING CODE," THE "2017 NATIONAL ELECTRICAL CODE," THE "2018
INTERNATIONAL SWIMMING POOL AND SPA CODE," THE "2018
INTERNATIONAL ENERGY CONSERVATION CODE," THE "2018
INTERNATIONAL FIRE CODE," THE "2018 INTERNATIONAL FUEL GAS
CODE," THE "UNIFORM CODE FOR THE ABATEMENT OF DANGEROUS
BUILDINGS, 1997 EDITION," AND THE "2018 FOUNTAIN HILLS
AMENDMENTS TO THE 2018 INTERNATIONAL BUILDING CODE, THE 2018
INTERNATIONAL RESIDENTIAL CODE FOR ONE- AND TWO- FAMILY
DWELLINGS, THE 2018 INTERNATIONAL ENERGY CONSERVATION CODE,
AND THE 2018 INTERNATIONAL FIRE CODE"; AND AMENDING THE
FOUNTAIN HILLS TOWN CODE, CHAPTER 7, BUILDINGS AND BUILDING
REGULATIONS, RELATING TO THE CODIFICATION OF SAME
ENACTMENTS:
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as
follows'
SECTION 1. That, pursuant to ARIZ. REV. STAT. § 9-802, those certain documents known as the
"2018 International Building Code:" the `2018 International Plumbing Code," the "2018
International Residential Code for One- and Two -Family Dwellings," the "2018 International
Mechanical Code," the "2017 National Electrical Code,' the "2018 International Swimming Pool
and Spa Code," the ' 2018 International Energy Conservation Code," the "2018 International Fire
Code," the 2018 International Fuel Gas Code," and the "2018 Fountain Hills Amendments to the
2018 International Building Code, the 2018 International Residential Code for One- and Two -
Family Dwellings, the 2018 International Energy Conservation Code and the 2018 International
Fire Code," (collectively, the "Technical' Codes''), three copies of which are on file in the office of
the Town Clerk and are available for public use and inspection during normal business hours,
and which were made public records by Resolution 2019-27, are hereby referred to, adopted,
and made a part hereof as if fully set forth in this Ordinance.
SECTION 2. That the Fountain Hills Town Code, Chapter 7, Buildings and Building
Regulations, Article 7-1, Technical Codes, Section 7-1-1, Adoption by Reference; Violations, is
hereby repealed and amended as follows;
A. The following listed publications, three copies of which are on file in the office of the
Town Clerk and which are available for public inspection during normal business hours,
are hereby adopted by reference, together with all appendices and supptements thereto,
as if set out at length in this code.
The International Building Code, 2018 Edition and all supplements, as published
by the International Code Council
ORDINANCE 2019-06
PAGE 3
SECTION 4. The Mayor, the Town Manager, the Town Clerk, and the Town Attorney are hereby
authorized and directed to take all steps necessary to carry out the purpose and intent of this
Ordinance.
PASSED AND ADOPTED by the Mayor and Council of the Fountain Hills, Maricopa County,
Arizona, this 21 st day of May, 2019.
FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO:
Ginny Dickey, Mayor
REVIEWED BY:
Grady E. Miller, Town Manager
Elizabeth A. Burke, Town Clerk
APPROVED AS TO FORM:
Aaron D. Arnson, Town Attorney
11- A'Nb TOWN OF FOUNTAIN HILLS
3 } TOWN COUNCIL
n
J
AGENDA ACTION FORM
Meeting Date: 5/2112019 Meeting Type: Regular
Agenda Type: Regular Submitting Department: Administration
Staff Contact Information: Elizabeth A. Burke, Town Clerk, 480-816-5115; eburke@fh.az.gov
REQUEST TO COUNCIL (Agenda Language): DISCUSSION with possible direction relating to any item included in the
League of Arizona Cities and Towns' weekly Legislative Bulletin(s) or relating to any action proposed or pending before the
State Legislature.
Applicant: NA
Applicant Contact Information: NA
Owner: NIA
Owner Contact Information: NA
Property Location: NA
Related Ordinance, Policy or Guiding Principle: A.R.S. §38-431.01
Staff Summary (background): This agenda item will appear on the Regular Meeting agendas through the end of this year's
Legislative session. It Is intended to provide an opportunity for Council to discuss any proposed or pending legislation before
the State Legislature, and possibly take action in response thereto.
Risk Analysis (options or alternatives with implications): NA
Fiscal Impact {initial and ongoing costs; budget status): NA
Budget Reference (page number): NA
Funding Source: NA
If Multiple Funds utilized, list here:
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendation(s) by Board(s) or Commission(s): NA
Staff Recommendation(s): Approve
List Attachment(s):
SUGGESTED MOTION (for Council use): Council may give direction to the Town Manager to express a position to the
Legislature or other body with respect to any item on the League update.
Prepared by:
Elizabeth A. r9ce. Town Clerk 5/8/2019
+I:
Approved:
Grady E. Miller, To alter 518l2019
Page 1 of 1
,�,� TOWN OF FOUNTAIN HILLS
r",i
04
TOWN COUNCIL
r v AGENDA ACTION FORM
rear is I. ti®
Meeting Date: 5/21/2019 Meeting Type: Regular Session
Agenda Type: Regular Submitting Department: Administration
Staff Contact Information: Grady E. Miller, Town Manager
REQUEST TO COUNCIL (Agenda Language): DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding
the abandonment of the frontage road on Saguaro Blvd.
Applicant: None
Applicant Contact Information:
Owner: Town of Fountain Hills
Owner Contact Information:
Property Location: Saguaro Blvd. North of Panorama Drive and South of Colony Drive
Related Ordinance, Policy or Guiding Principle: General Plan
Staff Summary (background): At the Town Council meeting on March 5, 2019, Vice Mayor Tolis requested the
Town Manager to research and come back to a future Council meeting so that the Town Council could address
the possible abandonment of the frontage road that runs parallel to Saguaro Blvd.
In 2006 the Fountain Hills Chamber of Commerce requested the Town of Fountain Hills to consider
abandoning the frontage road and median along Saguaro Blvd. between Colony Drive and Panorama Drive.
The Chamber of Commerce had worked with the area businesses in this area and the Town in developing a
concept that would that improve the appearance and access to the businesses. The engineered
improvements would include a sidewalk, landscaping, turning pockets, and up to five driveways. With the
additional square footage generated from the frontage road abandonment, the businesses would gain
additional parking spaces. This project was identified in the 2010 General Plan.
While this was a viable project back in 2008, the project failed to get off the ground due to a single property
owner that chose not to participate in the proposed project. From the Town's perspective, it would be
desirable to abandon the frontage road and make the improvements, which would reduce the cost of pavement
maintained by the town and improve the pedestrian access along this end of Saguaro Blvd. The other
advantage is that the turning pockets may help slow down traffic on Saguaro Blvd. when vehicles slow down to
turn onto the driveways.
At this point, staff is requesting the Mayor and Council to give direction to the Town Manager to expend staff
time and resources to move forward in determining if the businesses show interest in this project. After
seeking input from the property owners/businesses, staff will bring this proposal back to the Town Council for
possible direction and discussion of next steps.
Page 1 of 2
Risk Analysis (options or alternatives with implications): Evaluating interest level of the property owners and
businesses potentially benefitting from the abandonment of the Saguaro Blvd. frontage road is essential before
expending staff and capital improvement resources on this project.
Fiscal Impact (initial and ongoing costs; budget status): The fiscal impact, including project cost and cost
sharing, will be determined following interest level by businesses/property owners and following an engineering
evaluation of the proposed project.
Budget Reference (page number):
Funding Source: NA
If Multiple Funds utilized, list here:
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendation(s) by Board(s) or Commission(s):
Staff Recommendation(s): As this is a policy decision of the Town Council, staff proposes that the Town Council
provide direction to continue evaluating the feasibility of the Saguaro Blvd. frontage road abandonment project
and report back to the Town Council regarding interest level of property owners/businesses in this area before
proceeding with next steps.
List Attachment(s): 2008 Saguaro Service Road Concept Plan
SUGGESTED MOTION (for Council use): Direct staff to ascertain interest level of property owners/businesses
regarding possible abandonment of the Saguaro Blvd. frontage road and report back to the Town Council with
staff recommendations and next steps relating to this proposed project.
Prepared by:
NA 5/ 13/2019
Director's Approval:
Approved:
r
Gray _ Mil er, v ager 511412019
Page 2 of 2
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AI N�ft TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
oAGENDA ACTION FORM
68t is x
Meeting Date: 5/21/2019 Meeting Type: Regular Session
Agenda Type: Regular submitting Department: Community Services
Staff Contact Information: Rachael Goodwin, Community Services Director, 480-815-5135
REQUEST TO COUNCIL (Agenda Language): DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding
the Municipal Sponsorship and Naming Rights Policy.
Applicant: None
Applicant Contact Information:
Owner: Town of Fountain Hills
Owner Contact Information:
Property Location:
Related Ordinance, Policy or Guiding Principle: Municipal Sponsorship and Naming Rights
Staff Summary (background): At the Town Council on May 7, 2019, Councilmember Spelich requested the
Town Manager to come back to a future Council meeting so that the Town Council could address Legacy
events not being charged for park rental costs and rental costs for Avenue of the Fountains.
In 2015, Town Council amended the Municipal Sponsorship and Naming Rights Policy to include four identified
"Legacy" events. This designation was in recognition of community events that have long-standing, successful
reputations within the Fountain Hills Community. These events include the Fountain Festival and Great Fair, as
organized by the Chamber of Commerce, as well as ❑ktoberfest and the St. Patrick's Day Celebration as
organized by Fountain Events Inc.
Legacy status offers these events a waiver of park rental fees and confirmed annual event dates. Stipulations
of the status require all designated events to maintain consistent and continuous event dates, format, impact,
and organizers. Should any of these elements change, Legacy status may be subject to forfeit. Additionally, all
permits and Special Event guidelines must be followed including payment of permits, vendor licensing, alcohol
policies, traffic control requirements, etc. Additionally, event proceeds must remain with or be distributed to
entities within Fountain Hills.
As of 2017, the St. Patrick's Day Celebration was no longer a viable event for Fountain Events, Inc. The Town
reinstituted the event at the direction of Council and it has been under the direction of staff since 2018.
Risk Analysis (options or alternatives with implications):
Fiscal Impact (initial and ongoing costs; budget status): The value of the fee waivers for the three remaining
Legacy events is estimated at: Fountain Festival $10,500 (3 days at $3,500 per day); Great Fair $10,500 (3 days
at $3,500 per day); Oktoberfest: $5,000 (3 days at $2,500 per day). These totals reflect actual event days and
do not account for set up days.
Budget Reference (page number):
Page 1 of 2
Funding Source: NA
If Multiple Funds utilized, list here: Ciick or tap here to enter text.
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendation(s) by Board(s) or Commission(s):
Staff Recommendation(s): As this is a policy decision of the Town Council, staff will accept direction from the
Town Council on continuing with the current Municipal Sponsorship and Naming Rights Policy as written; or will
amend the policy as directed by the Town Council.
List Attachment(s): !Municipal Sponsorship and Naming Rights Policy
SUGGESTED MOTION (for Council use): Direct staff to continue with the current Municipal Sponsorship and
Naming Rights Policy or amend the Municipal Sponsorship and Naming Rights Policy, based on Council
discussion.
Prepared by: Approved:
r
NA 5/13/2019 Grady E. Miller, To anager 511412019
Director's Approval:
Rachael Goodwin, Community Services Director 5/14/2019
Page 2 of 2
RESOLUTION 2016-38
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, ADOPTING THE TOWN OF FOUNTAIN HILLS
MUNICIPAL SPONSORSHIP AND NAMING RIGHTS POLICY, AMENDED
AND RESTATED DECEMBER 15, 2016.
WHEREAS, the Mayor and Council of the Town of Fountain Hills (the "Town
Council") has determined that it is in the best interests of the citizens of Fountain Hills to
establish a formal procedure and criteria for the receipt or solicitation of, selection of, and
agreements with persons or entities for municipal sponsorships, co -sponsorships, sole
sponsorships and marketing arrangements (including facility naming rights); and
WHEREAS, the Town Council approved Resolution No. 2014-36 on August 7, 2014,
adopting the Town of Fountain Hills Municipal Sponsorship and Naming Rights Policy (the
"Existing Nanning Policy"); and
WHEREAS, the Town Council desires to amend and restate the Existing Naming Policy
to amend the procedures for special event fee waivers.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE TOWN OF FOUNTAIN HILLS as follows:
SECTION 1. The recitals above are hereby incorporated as if fully set forth herein.
SECTION 2. The Town of Fountain Hills Municipal Sponsorship and Naming Rights
Policy, Amended and Restated December 15, 2016, is hereby adopted in substantially the form
and substance attached hereto as Exhibit A and incorporated herein by reference.
SECTION 3. If any section, subsection, sentence, clause, phrase or portion of this
Resolution or any part of the policy adopted herein by reference is for any reason to be held
invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision
shall not affect the validity of the remaining portions thereof
SECTION 4. The Mayor, the Town Manager, the Town Clerk and the Town Attorney
are hereby authorized and directed to take all steps and execute all documents necessary to carry
out the purpose and intent of this Resolution.
[SIGNATURES ON FOLLOWING PAGE]
2830989.1
PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills,
Arizona, December 15, 2016.
FOR THE TOWN OF FOUNTAIN HILLS:
da M. ava agh, May -
REVIEWED BY:
2t� CL..
Grady E. Mille - o n Manager
ATTESTED TO:
F,6.A
WHO
No -
APPROVED AS TO FORM:
k""
Anrew ]. McGuire, Town Attorney
2830989.1
EXHIBIT A
TO
RESOLUTION 2016-38
[Municipal Sponsorship and Naming Rights Policy, Amended and Restated December 15, 20161
See following pages.
2830989.1
TOWN OF FOUNTAIN HILLS
MUNICIPAL SPONSORSHIP AND NAMING RIGHTS POLICY
Amended and Restated December 15, 2016
1. Purpose. To establish for the Town of Fountain Hills, Arizona (the "Town") a
formal procedure and criteria for the receipt or solicitation of, selection of, and agreements with,
persons or entities for Municipal Sponsorships, Co -Sponsorships, Sole Sponsorships and
Marketing Arrangements, (including Facility Naming Rights), the following Municipal
Sponsorships and Naming Rights Policy (this "Policy") is hereby adopted by the Mayor and
Council of the Town (the "Town Council"). This Policy is intended to set forth the process for
the Town to participate in Municipal Sponsorship, Co -Sponsorship, Sole Sponsorship and
Marketing Arrangement programs to give valuable support to important Town programs,
facilities and services for public benefit by (i) providing funding for Town events from private
businesses and (ii) allowing the Town to partner with activities provided by outside entities. In
doing so, the Town must ensure its actions are consistent and appropriate to the Town's vision,
mission and values. This Policy is not intended to apply to Bequests or Donations (each as
defined below). This Policy shall:
A. Establish Procedures. Establish consistent procedures and practices for
receipt or solicitation of Municipal Sponsorships (as defined below), Co -Sponsorships (as
defined below), Sole Sponsorships (as defined below) and Marketing Arrangements (as defined
below) by Town staff.
B. Encourage Sponsorships. Encourage solicitation of Municipal
Sponsorship opportunities such as Facility Naming Rights, Sole Sponsorships, Co -Sponsorships,
Marketing Arrangements and similar agreements that generate revenue (financial or in -kind) in
support of existing and new Town facilities, projects, programs or services.
C. Encourage Partnerships. Develop public/private alliances to provide
programs, events, venues and services within the Town.
D. Encourage Staff Innovation. Empower Town departments to seek
Municipal Sponsorship, Co -Sponsorship, Sole Sponsorship and Marketing Arrangement
opportunities to provide funds for programs, events, venues or services they might not otherwise
be able to provide to Town residents and visitors.
E. Safeguard Town Interests and Goals. Ensure that Municipal Sponsorship,
Co -Sponsorship, Sole Sponsorship and Marketing Arrangement activities (1) safeguard the
Town's assets and interests, (2) support the Town's goals of service to the community and (3)
remain responsive to the public's needs and values.
F. Establish Naming Framework. Provide a framework within which
requests to name public facilities are considered and evaluated.
2189798.4
2. Scope. This Policy shall govern all Town departments regarding the solicitation
of, and the unsolicited offers/requests from third parties related to, Municipal Sponsorships,
Co -Sponsorships, Sole Sponsorships and Marketing Arrangements for Town programs, projects,
events, venues, facilities and services. Municipal Sponsorship, Co -Sponsorship, Sole
Sponsorship and Marketing Arrangement solicitations shall be in furtherance of the Town's
needs and conducted in accordance with the provisions in this Policy. All Town staff responsible
for, or otherwise involved in, Municipal Sponsorship, Co -Sponsorship, Sole Sponsorship and
Marketing Arrangement activities on behalf of the Town or their respective departments shall
adhere to the policies, procedures and guidelines set forth herein.
A. Third Party Solicitation. Subject to the conditions of this Policy, Town
staff may solicit or respond to solicitations from third parties for such Municipal Sponsorships,
Co -Sponsorships, Sole Sponsorships or Marketing Arrangements for the Town.
B. Fair Compensation. At all times, recognition for Municipal Sponsorships
or Marketing Arrangements must be evaluated to ensure the Town is receiving fair and
competitive compensation and that such recognition is consistent with the scale of each Sponsor
or Marketing Arrangement's contribution.
C. Outside the Scope of this Policy. This Policy shall not apply to:
(1) Funding obtained through formal grant programs or through
intergovernmental agreements with other political subdivisions of the State.
(2) Town support of external projects where the Town provides funds
to an outside organization (examples include, but are not limited to, grants to Nonprofit
Organizations).
(3) Gifts, Bequests, or unsolicited Donations to a Town department or
the Town where no reciprocal commercial benefit is given or expected and no business
relationship exists.
3. Definitions.
Bequest. A gift or contribution of cash, goods or services given voluntarily and expressed in
writing through a will or other testamentary document.
Co -Sponsorship. Participation by the Town (via direct funding, waived fees, staff coordination
or technical assistance) in an event that is provided by an outside entity and that is closely
aligned with or furthers a core Town program or service.
Donation. A gift or contribution of cash, goods or services given voluntarily toward an event,
project, program or corporate asset where no reciprocal commercial benefit is given or expected.
If reciprocal commercial benefits are given or a business relationship exists with a corporate
donor, the contribution will be a Municipal Sponsorship, Co -Sponsorship, Sole Sponsorship or
Marketing Arrangement, as applicable, and the principles of this Policy will apply.
2189798.4
2
Facility Naming Rights. The naming of Town -owned and/or operated buildings, structures,
natural features and recreational facilities, whether in whole or portions thereof (hereafter
referred to individually as a "Facility" or collectively as "Facilities"), and streets, roads or any
public rights -of -way (hereafter referred to individually as a "Street" or collectively as the
"Streets") within the corporate limits of the Town. Portions of a Facility may have names other
than that of the entire Facility and features may be dedicated to or in honor of a person such as
"Smith Beach" or "Jones' Amphitheater," subject to the provisions of this Policy.
In -Kind Contribution. A contribution received in the form of goods and/or services rather than
cash as part of a Municipal Sponsorship, Co -Sponsorship, Sole Sponsorship or Marketing
Arrangement.
Marketing Arrangement. A mutually beneficial business arrangement between the Town and a
third party, wherein the third party provides cash and/or in -kind services to the Town in return
for access to the commercial marketing potential associated with the Town. Marketing
Arrangements may include Municipal Sponsorship or Sole Sponsorship of one or more of the
Town's programs, projects, events, Facilities or activities.
Municipal Sponsorship. A business relationship in which the Town and another entity
exchange things of value, including a public display of support. This value can be financial, in -
kind or benefits related to visibility/exposures, publicity or market reach. It should not be
confused with Donations (as defined above), the sale of advertising or innovative approaches to
purchasing goods or services. Municipal Sponsorships include funds, products or services
provided by a company or individual to the Town, in consideration of the opportunity for the
company or individual to promote its name, product or service in conjunction with a Town
program, project, event, venue or activity.
Nonprofit Organizations. Organizations designated as tax-exempt under the Federal Tax Code.
Sister Agency. Local government entities that are traditional partners with the Town (i.e.
Fountain Hills Unified School District and Fountain Hills Sanitary District).
Request for Proposals ("RFP"). An open and competitive process whereby the Town invites
companies, subsidiaries or individuals to express their interest in participating, and submit
proposals to participate, in Municipal Sponsorship, Co -Sponsorship, Sole Sponsorship or
Marketing Arrangement opportunities with the Town.
Sole Sponsorship. A business relationship in which a company, subsidiary or individual has
paid to be the only Sponsor of a Town program, project, event, venue or activity.
Sponsor. A company or individual that provides the Town with a Municipal Sponsorship and
that enters into a Municipal Sponsorship agreement with the Town to promote itself and/or its
products or services.
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Standards of Responsibility. The requisite standards to enter into a Municipal Sponsorship,
Co -Sponsorship, Sole Sponsorship or Marketing Arrangement with the Town. Factors to be
considered in determining whether the standards have been met include, but are not limited to,
whether a prospective Sponsor: (i) has available (or the ability to obtain) the appropriate
financial, material, equipment, Facility, personnel resources and expertise necessary to indicate
its capability to meet all contractual requirements; (ii) is able to comply with required or
proposed delivery or performance scheduling; (iii) has a satisfactory record of performance; (iv)
has a satisfactory record of integrity and business ethics; and (v) is qualified legally to contract
with the Town.
4. Restrictions. In general, the following industries and products are not eligible for
Municipal Sponsorships, Co -Sponsorships, Sole Sponsorships or Marketing Arrangements,
including Facility Naming Rights, with the Town, but the Town may elect to enter into
Municipal Sponsorships, Co -Sponsorships, Sole Sponsorships or Marketing Arrangements with
these restricted industries or products when it is deemed appropriate by the Town Council acting
in its sole discretion.
A. Prohibited or Restricted Products. A company, subsidiary and association
with products or services that are prohibited or restricted by Town Code or other governing laws
and policies.
B. Adult Products. A company or subsidiary whose business is substantially
derived from the sale or manufacture of tobacco products, products prohibited under federal law
or sexual/adult-oriented products.
C. Alcohol Sponsor at Youth -Related Events. Alcoholic beverages when the
intended audience of or participants in the Municipal Sponsorship, Co -Sponsorship, Sole
Sponsorship or Marketing Arrangement are youth under the legal drinking age.
D. Parties not Deemed Responsible. Parties that are not deemed responsible
under the Standards of Responsibility.
E. Parties to Litigation. Parties involved in a lawsuit with the Town-
F. Separate Contracts. Parties involved in any stage of negotiations for a
Town contract unless the contract is directly linked to a Municipal Sponsorship, Co -Sponsorship,
Sole Sponsorship, Marketing Arrangement or Facility Naming Rights opportunity.
G. Conflicts of Interest. Individuals or commercial enterprises having past,
present or pending business agreements or associations with the Town, if a Municipal
Sponsorship, Co -Sponsorship, Sole Sponsorship or Marketing Arrangement Agreement would
create an appearance of impropriety.
H. Pending Land -Use Approval. Parties with an active case for any land -use
approval before the Town.
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I. Religious or Political Entities. Religious or political associations or
candidates running for any political office.
5. Roles and Responsibilities.
A. Responsibilities of Town Departments.
(1) Initiating Town Department. The initiating Town department shall
(a) ensure adherence to the principles and guidelines outlined in this Policy, (b) prepare a
proposal setting forth the scope of the program or project as provided in Subsection 6(A)
below and (c) work with the Town Finance Division to ensure appropriate budgeting of
revenues and expenditures and with the Town Attorney's Office to ensure the integrity of
the procurement process and the legal sufficiency of contractual obligations.
(2) Finance and Budget. The Finance Division shall provide general
guidance, cost/benefit analysis, and direction relating to the appropriate budgeting of
revenues and expenditures in a manner that maximizes the benefits of each Municipal
Sponsorship, Co -Sponsorship, Sole Sponsorship, Marketing Arrangement or Facility
Naming Rights arrangement for the initiating Town department, the Town and the
Sponsor.
(3) Procurement. When applicable, the Town Manager or authorized
designee shall oversee the preparation of the RFP or other competitive solicitation for
Municipal Sponsorship, Co -Sponsorship, Sole Sponsorship, Marketing Arrangement and
Facility Naming Rights opportunities.
(4) Town Attorney. The Town Attorney's Office shall provide legal
review of any RFP or other competitive solicitation for Municipal Sponsorship, Co -
Sponsorship, Sole Sponsorship, Marketing Arrangement and Facility Naming Rights
opportunities and oversee the preparation of all Municipal Sponsorship, Co -Sponsorship,
Sole Sponsorship, Marketing Arrangement and Facility Naming Rights agreements.
(5) Town Manager. The Town Manager shall review all Municipal
Sponsorship, Co -Sponsorship, Sole Sponsorship and Marketing Arrangement activities,
including interim reports provided from time to time by Town departments. The Town
Manager also shall be responsible for determining the frequency of reports by Town
departments.
6. Procedures. The Town's participation in Municipal Sponsorship, Co -
Sponsorship, Sole Sponsorship, Marketing Arrangement and/or Facility Naming Rights activities
shall be according to the procedures set forth below. For Municipal Sponsorships, Co -
Sponsorships, Sole Sponsorships, Marketing Arrangements and/or Facility Naming Rights
arrangements initiated by the Town, Subsections 6(A) — (G) shall apply; for Municipal
Sponsorships, Co -Sponsorships, Sole Sponsorships, Marketing Arrangements and/or Facility
Naming Rights arrangements initiated by another person or entity, Subsections 6(B), (D), (E),
(F) and (G) shall apply.
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A. Prepare a Proposal. A Town department considering a potential
Municipal Sponsorship, Co -Sponsorship, Sole Sponsorship, Marketing Arrangement or Facility
Naming Rights arrangement shall prepare a proposal setting forth the scope of the program or
project, including a description of the community benefit, financial goals, means of recognition,
potential interested Sponsors, and general marketing strategy if a Marketing Arrangement is
involved. The proposal shall be submitted to the Department Director for review and approval.
If Facility Naming Rights are involved and will result in a name change to an existing Facility,
the history and legacy of the current municipal Facility should be considered and/or incorporated
within the new proposed name. All Facility or Street naming shall be in accordance with the
additional procedures set forth in Sections 8 and 9 below.
B. Estimate Value. If the proposed Municipal Sponsorship or Marketing
Arrangement includes Facility Naming Rights or granting Sole Sponsorship, the Department
Director shall provide a reasonable basis for determining the value of the Municipal Sponsorship,
Marketing Arrangement or Facility Naming Rights opportunity. At the Town Manager's
discretion, a qualified third party may be used to establish value.
C. Develop and Implement Solicitation. The applicable Town department,
working with the Town Attorney, shall develop an RFP for each Municipal Sponsorship,
Co -Sponsorship, Sole Sponsorship or Marketing Arrangement opportunity valued greater than
$10,000 and all Facility Naming Rights opportunities and the most beneficial, qualified response
shall be submitted to Town Council with a recommendation for approval. Town -originated
Municipal Sponsorship, Co -Sponsorship, Sole Sponsorship or Marketing Arrangements valued
at $10,000 or below and revenue producing or "no -cost" Municipal Sponsorship,
Co -Sponsorship, Sole Sponsorship or Marketing Arrangement opportunities that involve the
provision of commodities or services provided either to the Town or the Fountain Hills
community in support of Town operations, functions or programs through which the provider
will benefit monetarily, must be awarded using a competitive process that is appropriate to the
value, complexity and profile of the business opportunity. Municipal Sponsorship,
Co -Sponsorship, Sole Sponsorship or Marketing Arrangement proposals forwarded to the Town
are not subject to competitive solicitations if the proposed Municipal Sponsorship,
Co -Sponsorship, Sole Sponsorship, Marketing Arrangement or Facility Naming Rights
opportunity is determined through a good faith effort to be unique and without interested
competitors.
D. Evaluate Submissions. The applicable Town department shall review and
analyze all responsive submittals received and shall provide a recommendation of approval or
denial to the Town Manager. The submittals shall be reviewed against selection criteria that may
include, but are not limited to:
(1) Consistency of the prospective entity's products, customers and
promotional goals with the Town's character, values and service priorities, including the
most recently adopted Town Council goals.
(2) The ability for the Town to retain its identity as owner/operator of
the Facility or principal provider of the service.
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(3) The prospective entity's historical participation and association
with community projects, events and continued willingness to participate.
(4) The operating and maintenance costs to the Town associated with
the proposed sponsorship.
(5) Anticipated public perception of the association with the Town and
the prospective entity and community support for, or objection to, the prospective entity.
(6) The prospective entity's regard for and demonstrated success in
valuing diversity.
(7) The prospective entity's regard for and demonstrated success in
environmental stewardship.
E. Develop Agreement. In the event a Municipal Sponsorship, Co -
Sponsorship, Sole Sponsorship, Marketing Arrangement or Facility Naming Rights proposal is
recommended for approval, the Town department will work with the Town Attorney's Office to
prepare an agreement consistent with all applicable Town Codes, policies and ordinances. The
agreement shall contain a provision granting the Town the right to suspend or terminate the
Municipal Sponsorship, Co -Sponsorship, Sole Sponsorship, Marketing Arrangement or Facility
Naming Rights agreement if, in the sole discretion of the Town Manager or the Town Council
(whichever approved the agreement), the continued arrangement would no longer satisfy the
selection criteria by which the arrangement was initially approved.
F. Manager Review; Council Approval. The Town Manager shall review all
Municipal Sponsorship, Co -Sponsorship, Sole Sponsorship and Marketing Arrangement
proposals and shall submit to the Town Council for approval all Municipal Sponsorship, Co -
Sponsorship, Sole Sponsorship or Marketing Arrangement Agreements (1) with an aggregate
value greater than $50,000, (2) involving Town contributions, whether in cash or as an In -Kind
Contribution greater than $50,000, (3) involving a request to close public access to a Town -
owned facility for more than one day, (4) involving events lasting longer than one week
(including set-up and take -down) and (5) all agreements involving Facility Naming Rights.
Municipal Sponsorship, Co -Sponsorship, Sole Sponsorship or Marketing Arrangement
Agreements not identified in clauses (F)(1)-(5) above may be approved by the Town Manager.
G. Record Financial Transaction. In the event a Municipal Sponsorship is
received as an In -Kind Contribution of goods or services, the Finance Division shall create and
retain a record of that donation and any associated revenue or expense to the Town to document
the financial transaction to the Town.
7. Co -Sponsorship Requests. The Town actively supports the efforts of
organizations, other governmental agencies and Sister Agencies whose events are (i) held in
Town parks and Facilities and (ii) further Town core program goals and services. Such support
may include fee waivers, reduced fees, reduced rental charges and Co -Sponsorship. All permit
fee waivers and reductions, reduced Facility rentals and Co -Sponsorship agreements must
comply with the guidelines and procedures set forth below.
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A. Fees. The Town charges everyone a fee to permit and have priority use of
any park, amenity, stage or recreation Facility. This fee is to cover extra operational expenses
associated with the use or event and to guarantee the space for the permittee. Fees are based
upon the purpose and size of the event. Additional fees are charged as set forth in the Town's
fee schedule.
B. General Requirements for Reduced Fees. The determination as to fee
reductions shall be made by the Town Manager or the Town Council, with the authority for such
review determined according to the limitations set forth in Subsection 6(F) above. Fees for
specific groups may be reduced as set forth in Subsections 7(C) - (F) below. All requests for
reduced fees shall be evaluated with the following considerations:
(1) The impact on Town staff time.
(2) The impact on Town volunteer resources.
(3) The number of events submitted per organization or promoter.
(4) The dollar value of the fee reduction.
(5) The organization or promoter's performance with prior events,
including financial reports and event outcomes. The Town may also consider the
organization or promoter's overall good standing within the community.
C. Reduced Fees for Nonprofit Organizations. Events sponsored and
sanctioned by Nonprofit Organizations (as opposed to simply partnering or associating with a
Nonprofit Organization) may be eligible for reduced or waived fees. Nonprofit Organizations
applying for a Town permit or Facility rental may be granted a reduction in fees if the following
criteria are met:
(1) At the time of the request for reduced fees, the Nonprofit
Organization provides a copy of the determination letter from the IRS granting the
Nonprofit Organization tax-exempt status.
(2) The mission of the Nonprofit Organization does not conflict with
the Town's regulations, mission or policies.
(3) The majority of event proceeds distributed by the organizer will be
distributed to entities within the Town of Fountain Hills.
(4) The proposed event is unique and distinct, with the potential to
bring positive publicity to the Town.
(5) All necessary applications and related materials have been
provided to the Town for required permits.
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(6) The Nonprofit Organization permit -holder must remain responsible
for damage fees and other costs, including, but not limited to, general liability insurance,
police coverage, player/team fees, electrical fees, lights, overnight security, concessions,
toilet/trash service agreements, fencing and any other additional needs and agreements
pertaining to the event. Damage deposits are never waived for events conducted by
organizations from outside of Fountain Hills. Events at the Desert Vista Skate Park
require an additional damage deposit in addition to the regular park permit procedure.
(7) Except for Municipal Sponsorship Agreements, any fee reductions
for athletic field permits should be limited to youth tournaments and events only. Youth
programs must be based in Fountain Hills and primarily serve Fountain Hills residents.
The permit -holder is responsible for the damage deposit and any athletic field light fees.
In addition to the requirements set forth above, the following will receive favorable consideration
and are highly preferred:
(1) Expected attendance of more than 500.
(2) Events that are free and open to the public or for which Fountain
Hills residents are provided discounts or priority pricing.
(3) Innovative regional marketing.
(4) Events that generate overnight stays in Fountain Hills.
(5) The Nonprofit Organization is based in Fountain Hills.
D. Reduced Fees for Commercial or Private Promoter Events. If the
organizing body is a commercial, private, or other for -profit venture, the following criteria will
be used to evaluate a potential fee waiver. Please note: the criteria below are intended to be
minimum, but not complete, standards for the Town to consider a fee waiver; only events that
meet or exceed the following minimums will be considered:
(1) Events that provide national, regional or state-wide exposure for
the Town and draw participants from those locations.
(2) Events with expected attendance of 2,000 or more.
(3) Events that are unique and distinct, with the potential to bring
positive publicity to the Town.
(4) Events that have a definable and measurable benefit to the Town
including, but not limited to, marketing exposure, sales tax revenue and overnight stays.
(5) The event/program should be open to the public.
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(6) The event/program should support the Town's core recreation
programs, mission and goals.
involvement.
(7) The event/program should demonstrate community pride and
(8) The event/program should not have a religious or political purpose.
(9) Priority should be given to events/programs that support or
positively impact youth.
(1 D) The sponsoring organization should clearly recognize the Town as
a co-sponsor (including logo) on all materials and announcements associated with the
event or program, subject to the Town's prior, written approval of the use of the Town
logo or trademarks. The Town may display its banners at all co -sponsored events.
E. Reduced Fees for New Events. Fountain Hills is an event -friendly
destination; as such, the Town solicits and supports new event opportunities. The Town looks to
nurture events that have long term potential for creating a positive impact for both the event
organizers and Fountain Hills. First time events often face financial difficulties with startup
costs and other initial expenses, and the Town recognizes the value of helping an event find its
footing. The Town has developed a tiered systems for all event organizers requesting in -kind
support for new events. It is the expectation that events become self-supporting after this three
year support cycle.
(1) Year One: if approved, first year events may receive a fee waiver
of up to 100% of Town costs.
(2) Year Two: if approved, second year events may receive a fee
waiver of up to 50% of Town costs.
(3) Year Three: if approved, third year events may receive a fee
waiver of up to 25% of Town costs.
All applicants will be required to submit: (i) a detailed description of the event; (ii) a pre -event
schedule, budget and marketing plan; and (iii) a detailed description of the fees requested to be
waived, in -kind contributions to be made by the Town or accommodations to be made by the
Town or others. Following the event, recipients are required to submit a post -event financial
assessment. Events will not be automatically "renewed" for subsequent years; an application
must be submitted for annual review and approval. Fee waiver decisions will be made by the
person/entity designated in Subsection G(F) above.
F. Legacy Events. Fountain Hills hosts several events annually that are
recognized as pillars in the Fountain Hills Special Event Calendar. These events have long
standing reputations in our community and have established an event foundation for residents
and guests alike. Due to their long track records of success, these events will have the privilege
of operating under the guidelines listed below. "Legacy" status is based upon continuous,
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consistent operation by the same entity or organization. If any established "Legacy Event"
changes dates, format, impact area, organizer, or other significant component, Legacy status will
be suspended until a review of the special event can be completed by the Special Event
Committee and the Town Manager. Legacy status may also be forfeited.
(1) Rental fees for Town property will be waived for Legacy Events,
however all permits, rental costs, and other incurred fees must be paid by the organizer.
(2) Legacy Events will still be required to follow all Town Code
guidelines for Special Events, including permits, deadlines, traffic control requirements,
security, alcohol service, etc. Participating vendors will be required to abide by Fountain
Hills Business License requirements. Proceeds from Legacy Events must remain with or
be distributed to entities within Fountain Hills.
(3) Identified Legacy Events are:
Fountain Festival: Organized by the Fountain Hills Chamber of
Commerce; held annually on the second full weekend of
November; Thursday- Sunday format.
The Great Fair: Organized by the Fountain Hills Chamber of
Commerce; held annually on the last full weekend of February;
Thursday- Sunday format.
Oktoberfest: Organized by Fountain Events, Inc.; held annually on
the last weekend of September; Friday and Saturday evening
format.
St. Patrick's Day Celebration: Organized by Fountain Events, Inc.;
held annually on the Sunday before March 17.
G. Requests for Co -Sponsorship of Other Governments and Sister Agencies.
(1) If another governmental entity or Sister Agency (i.e. Fountain Hills
Unified School District or Fountain Hills Sanitary District) is only a supporting sponsor
for another outside organization, that other outside organization still must apply for Town
Co -Sponsorship.
(2) If another governmental entity or Sister Agency is the primary
organizer for a public program or event, generally the Town will grant a request to be a
co-sponsor. Like sponsorship of outside organizations, the governmental entity or Sister
Agency still is responsible for all other costs associated with the program or event.
(3) The governmental entity or Sister Agency holding the program or
event must clearly acknowledge the Town as a co-sponsor on all written materials
associated with the event, subject to the Town's prior, written approval of any use of the
Town logo or trademarks.
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8. Facility Naming General Policies.
A. Recommendations to Other Bodies. This Policy should be followed in
reviewing or preparing the Town's official comments or recommendations to State, Federal,
and/or intergovernmental boards taking actions regarding geographic names, naming or
renaming of Facilities or Streets.
B. Town Request; Town Council Consideration. The Mayor, three members
of the Town Council, or the Town Manager may request the naming or renaming of a Facility or
a Street. Thereafter, the Town Council shall discuss the requested renaming at a public meeting.
C. Bond -Financed Facilities or Streets. If a bond -financed Facility or Street
is proposed or requested to be named or renamed, bond counsel must review and approve the
request or proposal before consideration at a Town Council meeting.
D. Public Notice. The Town Council shall provide appropriate public notice
of any Street or Facility naming actions in conjunction with other agenda items for regularly -
scheduled meetings.
E. Changes to Approved Names. Once a name has been officially approved
by the Town Council, changes should be strongly resisted.
F. Town Council Discretion. In all cases, the Town Council reserves the
right to accept or reject any proposal to name or rename a Street or Facility, in its sole discretion.
G. Town Manager Duties. The Town Manager, upon approval of the naming
or renaming action by the Town Council, shall implement names or name changes of Facilities
or Streets. The Town Manager shall notify those who have submitted the suggestion as well as
other appropriate offices and agencies. Upon Town Council denial of a name or name change,
the Town Manager shall notify those who requested the name change.
9. Facility Naming Criteria.
A. For Facilities and Streets Generally. Recognizing that the naming or
renaming of a Facility or Street should be approached cautiously with forethought and
deliberation, the following criteria are hereby established:
(1) To avoid duplication, confusing similarity or inappropriateness, the
Town Council, in considering name suggestions, shall review existing Facility and/or
Street names, as applicable.
(2) In naming Facilities and Streets, consideration shall be given to
geographic location, historical or cultural significance and natural or geological features.
In the construction of a Facility, the address designation shall be used until the formal
naming of the Facility. Whenever possible, naming shall be made prior to the completion
of construction of a Facility or Street.
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(3) Facilities and Streets may be named only for a deceased individual
or individuals if (i) the individual or individuals has/have enhanced the quality of life
within the Town and (ii) two years or more has elapsed between the consideration for
naming and the time of death of the individual or, in the case of related individuals, two
years after the death of one of the individuals. The deceased individual shall have
performed outstanding service in one or more of the following categories:
(a) Maintained involvement in a leadership role in civic
organizations that are devoted to community improvement.
(b) Provided assistance to the underprivileged, economically
disadvantaged or physically and/or mentally handicapped.
(c) Actively promoted and directed community events and
activities that have clearly added to the enrichment of the quality and quantity of cultural
life within the community.
(d) Actively promoted and implemented effective programs
and activities within the community for the Town's youth.
(e) Actively promoted and implemented effective programs
and activities within the community for the Town's senior citizens.
(f) Assumed an active leadership role in developing and
implementing programs directed to the improvement of the visual aesthetic appearance of
the community at the commercial, public or residential level.
(g) Assumed an active leadership role in developing programs
and Facilities directed toward the improvement of community social and health needs as
well as programs directed toward humanitarian purposes.
B. Additional Criteria Applicable to Streets. In Considering the renaming or
naming of a Street, the Town Council shall consider the following:
(1) Street names, plats, specific sites and places and natural features
indicated on general usage maps for 50 years or more (age criteria applied by the
National Register of Historic Places) should be changed only under exceptional
circumstances. Street names shall not be similar in spelling or pronunciation to a
presently -existing major collector or arterial road in the Phoenix Metropolitan area. No
Street shall be named by number only according to the street numbering grid (i.e. 150th
Street) unless the Street follows a straight north -south alignment.
(2) Attention should be paid to maintaining sequential, numerical and
alphabetical naming patterns when considering any Street name changes or additions.
All Streets shall be named and numbered consistently with the County -wide street
numbering system and no such name or change of name shall take effect until (a) the
affected public safety agencies have been notified and (b) all impacted public safety
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dispatch maps have been amended. Any extensions of presently -existing Streets within
or into the Town shall bear the same name as the existing roadway. No Street name shall
contain a homonym.
(3) New Streets shall be named according to the following guidelines:
(a) In most cases, the Street name will be proposed by the
property owner, reviewed by the Town staff and approved by the Town Council as part of
its consideration of a final plat for a development within the Town.
(b) If an unnamed private Street is dedicated to the Town, the
name may be suggested by the property owners thereon, but the Town Council shall
make the final determination.
(4) No Street shall be renamed unless:
(a) The new Street name is not one already well-known in the
Phoenix metropolitan area.
(b) There are no (or very few) buildings or other addressed
Facilities presently existing along the Street.
(c) The new Street name will not be confused with other
existing Streets in the Town.
(d) The new Street name shall not be the same as a specific
living person within the Phoenix Metropolitan area.
C. Historical Reference. Changes of names for Facilities or Streets should be
approved only when they do not violate historical or common usage names. Facilities and
Streets may be named after research reveals that the area around the Facility or Street has been
commonly, yet unofficially, named by the residents in the area.
D. Donor Naming. Facilities and Streets may be permanently named for an
individual (alive or deceased), organization, or business if that individual, organization or
business has made a donation of money, land or other goods and/or services to the Town equal to
at least half the full cost of the Facility or Street, either for purposes of developing a particular
Facility or Street or for the Town's Capital Fund. Such arrangements will be called "Permanent
Naming." Permanent Naming proposals that are not in accordance with Section 4 of this Policy
shall not be considered.
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