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Home My WebLink About2019.0604.TCRM. Agenda.PacketREGULAR MEETING NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the City Council and to the general public that, at this regular meeting, the City Council may vote to go into executive session, which will not be open to the public, for legal advice and discussion with the City’s attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S. §38-431.03(A)(3). 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Ginny Dickey 2. INVOCATION – Moment of Silence 3. ROLL CALL – Mayor Ginny Dickey 4. REPORTS BY MAYOR, COUNCILMEMBERS AND TOWN MANAGER A. REPORT on the activities related to the 30th anniversary of incorporation and 50th anniversary of the fountain B. UPDATE regarding the status of the town’s Public Art Program 5. PRESENTATIONS None 6. CALL TO THE PUBLIC Pursuant to A.R.S. 38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual councilmembers may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Council agenda. 7. CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, non-controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a councilmember or member of the public so requests. If a councilmember or member of the public wishes to discuss an item on the Consent Agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the agenda. A. CONSIDERATION OF a Professional Services Agreement with Albert Holler for $30.000.00 for Transaction auditing services during the 2019-20 fiscal year and including four renewal options. B. CONSIDERATION OF Resolution No. 2019-33 approving an Intergovernmental Agreement with the Arizona Department of Revenue Relating to the Administration of Transaction Privilege Tax. 8. REGULAR AGENDA A. PUBLIC HEARING on Resolution No. 2019-24 approving the Final Budget for the Town of Fountain Hills for the fiscal year beginning July 1, 2019, and ending June 30, 2020. B. RECESS into Special Meeting. TOWN COUNCIL REGULAR MEETING AGENDA JUNE 4, 2019 PAGE 2 9.SPECIAL MEETING A.CONSIDERATION OF Resolution No. 2019-24 approving the Final Budget for the Town of Fountain Hills for the fiscal year beginning July 1, 2019, and ending June 30, 2020. 10.REGULAR AGENDA (CONTINUED) C.CONSIDERATION OF Resolution No. 2019-26 adopting and establishing the 2019-20 Budget Implementation Policy and approving the Town Organization Charts, the 2019-20 Pay Plan, the Schedule of Authorized Positions, the updated Employee Job Descriptions and the 2019-20 Comprehensive Fee Schedule. D.PUBLIC HEARING AND CONSIDERATION OF Ordinance 19-04, an amendment to the Town of Fountain Hills Zoning Ordinance and Zoning Map to revert the zoning of approximately 5. 7 4 acres generally located at the northwest corner of N. Saguaro Boulevard and E. Trevino Drive (AKA APN#176-10-811) from Hemingway Planned Area Development zoning district to C-1 Neighborhood Commercial and Professional zoning district. E.PUBLIC HEARING AND CONSIDERATION OF Ordinance 19-08, amending the official Zoning District Maps of the Town of Fountain Hills, Arizona, by changing the zoning designation of approximately 5. 7 4 acres generally located at the northwest corner of N. Saguaro Boulevard and E.Trevino Drive (APN#176-10-811) from C-1 Neighborhood Commercial and Professional zoning district to C-2 Intermediate Commercial zoning district. (Case 22019-03) F.CONSIDERATION OF Ordinance 19-11 amending the Town of Fountain Hills Town Code, Chapter 11 "Offenses," relating to Noise. G.CONSIDERATION OF approving Contract Amendment No. 3 to PSA C2017-087 with the CK Group for the design of: (1) a roundabout at the Avenue of the Fountains/La Montana Boulevard intersection, and (2) closure of Verde River Drive at the Avenue of the Fountains Intersection; for $70,013.64. H.CONSIDERATION OF Ordinance 19-10 to comply with recently enacted State law mandating hands-free use of cellular phones while driving. I.CONSIDERATION OF Resolution 2019-35 approving the First Amendment to the intergovernmental agreement with Maricopa County for law enforcement services. 11.COUNCIL DISCUSSION/DIRECTION to the TOWN MANAGER ltem(s) listed below are related only to the propriety of (i) placing such item (s) on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: 12.ADJOURNMENT. Meeting Date: 6/4/2019 Agenda Type: Consent TOWN COUNCIL AGENDA ACTION FORM Meeting Type: Regular Session Submitting Department: Administration Staff Contact Information: Craig Rudolphy, Finance Director, 480-816-5162; crudolphy@fh.az.gov REQUEST TO COUNCIL (Agenda Language): CONSIDERATION OF a PROFESSIONAL SERVICES AGREEMENT with Albert Holler for $30,000.00 for TPT auditing services during the 2019-20 fiscal year and including four renewal options. Applicant: Applicant Contact Information: Owner: Owner Contact Information: Property Location: Related Ordinance, Policy or Guiding Principle: Staff Summary (background): From time to time circumstances require sales tax audits of business transactions occuring within the corporate limits of the Town of Fountain Hills. The contractor has the technical expertise and has been authorized by the Department of Revenue to conduct such sales tax audits to determine compliance with local ordinances and state law. The Professional Services Agreement with Holler and Associates allows for a special focus on residential rental properties located within the Town of Fountain Hills. Risk Analysis (options or alternatives with implications): Staff does not have time, technical expertise or resources to identify and confirm the rental status of these properties Fiscal Impact (initial and ongoing costs; budget status): $30,000; with renewals $150,000 Budget Reference (page number): p 177, p179 Funding Source: General Fund If Multiple Funds utilized, list here: Budgeted; if No, attach Budget Adjustment Form: NA Recommendation(s) by Board(s) or Commission(s): Staff Recommendation(s): Recommend Approval List Attachment(s): Professional Services Agreement SUGGESTED MOTION (tor council use): Move to approve PROFESSIONAL SERVICES AGREEMENT wirh Al Holler & Associates. Page 1 of 2 ITEM 7-A TOWN OF FOUNTAIN HILLS ITEM 7-B ITEM 8-A | ITEM 9-A ITEM 10-C 7. 8. positions results in a Reduction in Force, the Administrative Services Director shall prepare a layoff plan for approval by the Town Manager. B.Fiscal Year 2019-20 Authorized Positions. The following lists position revisions: Salary and Job Description Reclassification: •Part-time Senior Services Activities Assistant reclassified to part-time Senior Services Activities Coordinator•Part-time Home Delivered Meals Coordinator reclassified to part-time Senior Services Activities Coordinator•Groundskeeper II reclassified to Park Operations Lead•Administrative Services Director reclassified to Deputy Town Manager / Administrative Services Director•Part-time Civil Plans Examiner reclassified to Part-time Assistant Town Engineer in the Public Works division and position is increased from .5 full-time equivalent to .63 full-time equivalent Added Positions: •One Code Enforcement Officer added at the hourly pay range of $22.23 -$31.79•One Senior Building Inspector added at the hourly pay range of $28.58 -$40.87•One Procurement Officer added at the yearly salary range of $61,140 - $87,430•One part-time Accounting Clerk added at the hourly pay range of $17.61 -$25.18•One Street Maintenance Technician added at the hourly pay range of $19.02 -$27.20 Other Changes: •Information Technology division moved to Administrative Services from Finance •Creation of a temporary Revenue Collections Specialist position •Minor edits to job descriptions The schedule of authorized positions, pay plan, Town organization charts and updated job descriptions are attached as Exhibit B to the Town Council Resolution that adopts this Policy (Resolution 2019-26). Hiring Freeze. There is no hiring freeze in effect for FY 2019-20, and positions that become vacant may be filled if the Town Manager determines that it is in the best interests of the Town to do so. Salary Adjustment. Salary Adjustments will be effective beginning with the first full pay period after July 1, 2019, as follows: 4 FOUNTAIN HILLS, ARIZONA Job Description Adopted 6/4/2019 1 Job Title: Revenue Collections Specialist Department: Municipal Court Immediate Supervisor: Presiding Municipal Judge FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Actively supports and upholds the Town’s stated mission and values. Performs collections and investigative work associated with the collection of delinquent court fines, including assuring legal compliance with court orders to pay fines, fees, surcharges, and restitutions, and to generally coordinate the court fines collection program. Responsibilities include monitoring and tracking court fines, implementing and monitoring the F.A.R.E. (Fines/Fees and Restitution Enforcement) collections program, Tax Intercept Program (T.I.P.), following up on payments, and performing other collection duties as required. Employees of this class are expected to exercise independent professional knowledge in assuring compliance with Town ordinances and State laws pertaining to court collection operations by adhering to policies and procedures, as wel l as participating in, and coordinating the day-to-day tasks associated with the program. Important aspects of this position include the attention to detail and the ability to exercise public relation skills in the delicate situations of collecting monies owed the court, the ability to work with defendants firmly, fairly and equitably, and dealing with citizens who are paying off fines over time. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not id entify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Performs tasks associated with court collections such as distributing applications for stays of execution and assisting citizens with filling out the forms, interviewing defendants and investigating, evaluating, and verifying applicants for stays of execution and determining payment schedules. Calculates gross incomes and necessities of life in determining ability to pay. 2 L Collects payments for civil and criminal fines and sets up payment schedules, files appropriate paperwork and establishes computer files; tracks payments, nonpayment, and delinquencies, monitors with appropriate follow up procedures including legal channels, and maintains historical records. Regularly reviews accounts for delinquency; participates in or directs the contacting of defendants regarding delinquent accounts. FOUNTAIN HILLS, ARIZONA Job Description Adopted 6/4/2019 2 3 L Tracks outstanding delinquent payments and delinquencies and monitors with appropriate follow-up procedures, including warning letters, license suspensions, and other enforcement procedures, or by applying notice to an individual's file. Conducts skip traces on individuals who leave no forwarding addresses utilizing resources such as credit bureaus, neighbors, government agencies, and other related sources. Utilizing Lexis Nexis to find contact information. 4 S Prepares defaults and warrants based on court orders; coordinates with police warrant officers in serving warrants. Participates in the resolution of inquiries and complaints from clients regarding monies owed, and personally handles difficult complaints. 5 S Assists in editing and maintenance of various computerized reports, as assigned. Interviews defendants and maintains files to ascertain ability to pay fines and on what schedules. Assists the Court Administrator with maintaining statistics regarding outstanding fines, recovery percentages, and collection comparisons. 6 S Maintains accurate database with the Administrative Office of the Courts (Supreme Court) Tax Intercept Program. Maintains accurate database with the Administrative Office of the Courts (Supreme Court) F.A.R.E. Program. Assists customers by researching and supplying information requested regarding an account. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Adopted 6/4/2019 3 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge High School diploma or G.E.D. College level courses in accounting or bookkeeping preferred. Three years of experience with court financial, court FARE and TIP program or other collection methods, investigations, and techniques (or two years of experience with court financial, court FARE and TIP program or other collection methods, investigations, and techniques and one year of college level coursework in accounting, bookkeeping or related field.) Working knowledge of court procedures in general, including the laws and regulations that relate to courts; considerable knowledge of sound business practices related to court procedures, court collections, record keeping, and the related laws, guidelines and regulations. Knowledge of collection methods and techniques. Working knowledge of the statutes and associated codes that relate to courts and court collection such as the fair debt collection practices act, title 28 (motor vehicle code), and title 13 (criminal code)**. Experience Familiarity with CRA (Credit Reporting Agency) process and FDCPA (Fair Debt Collection Practices Act), and AOC collection. Experience with the case management systems AJACS and AZTEC. Experience with heavy public contact, both on the phone and in person. Familiarity with municipal court and law enforcement processes, and best practices. Proficiency with spelling grammar, and punctuation. Proficiency in Microsoft Outlook, Word, and Excel preferred. Proficiency with learning and understanding technology to maintain automated case management system preferred. Working knowledge of automated criminal justice or financial systems preferred. Certifications and Other Requirements Possess a valid Arizona Driver's License for a minimum of two years with a good driving record. As a court employee, must obtain the minimum credit hours of judicial staff education annually. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read codes, ordinances, and citations. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division. Writing Work requires the ability to write reports, collection letters, written recommendations and documentation for cases. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work is governed by broad instructions, objectives and policies. Work requires the exercise of considerable initiative and independent evaluative judgment. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers and general public FOUNTAIN HILLS, ARIZONA Job Description Adopted 6/4/2019 4 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F During collections and dealing with the public. Sitting F Deskwork Walking F During collections Lifting O Files and equipment Carrying O Files and equipment Pushing/Pulling O Equipment Reaching F Files and telephone work Handling C Paperwork and equipment Fine Dexterity O Computer input Kneeling R Crouching R Crawling R Bending R Twisting R Climbing R Balancing R Vision C Reading, computer monitor, driving and conducting collections Hearing C Communications Talking C Communicating with personnel and general public and telephone Foot Controls O Driving during collections Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Adopted 6/4/2019 5 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Camera, computer and related software, vehicle ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration M Electrical Hazards N Wetness/Humidity S Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards M Communicable Diseases N Physical Danger or Abuse M Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle X Outdoors Recreation Center Other (see 2 Below) ITEM 10-D ITEM 10-E ITEM 10-F ITEM 10-G ITEM 10-H ITEM 10-I