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HomeMy WebLinkAbout2001.0405.TCREM.Packet � 1 NOTICE OF REGULAR AND EXECUTIVE (ow O w `n SESSION OF THE 0 FOUNTAIN HILLS TOWN COUNCIL 19s9 • gh goe at is Mayor Morgan Councilman McNeill Councilwoman Hutcheson Vice Mayor Wyman Councilman Kavanagh Councilwoman Fraverd Councilwoman Ralphe WHEN: THURSDAY, APRIL 5, 2001 TIME: 5:30 P.M. (THE COUNCIL WILL BE IN EXECUTIVE SESSION FROM 5:30 P.M. TO 6:30 P.M. THE REGULAR SESSION WILL BEGIN PROMPTLY AT 6:30 P.M.) WHERE: TOWN HALL COUNCIL CHAMBERS 16836 E. Palisades, Building B (low RULES FOR ADDRESSING THE COUNCIL—ADOPTED 1/18/90 It is the Council's desire to hear public comment on agenda items. As it is important to maintain order during the meeting,please adhere to the following rules of order if you wish to speak: 1.) All citizens wishing to speak must first be recognized by the Mayor. 2.) The Mayor will not call for public comment on an item until after a motion has been made and seconded and the Council has had adequate opportunity to discuss the item. 3.) Please stand,approach the microphone and state your name and address after being called on to speak. 4.) All comments must be directed to the Mayor. 5.) TIME LIMIT—THREE(3)MINUTES PER PERSON PER ITEM. 6.) Statements should not be repetitive. 7.) Persons or groups wishing to make longer presentations should see the Town Clerk prior to the meeting. • CALL TO ORDER—Mayor Morgan • ROLL CALL 1.) Pursuant to A.R.S. §38-431.03.A.4, VOTE TO GO INTO EXECUTIVE SESSION for: discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body's position in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation (condemnation action -Town of Fountain Hills v. MCO Properties). L 2.) RETURN TO REGULAR SESSION Town Council Meeting Agenda Regular Session April 5,2001 • CALL TO ORDER—Mayor Morgan • PLEDGE TO THE FLAG (11160, • INVOCATION—Vice Mayor John Wyman • ROLL CALL Consent Agenda: All items listed with an asterisk(*)are considered to be routine, non-controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda,they may request so prior to the motion to accept the consent agenda. The item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. *1.) Consideration of APPROVING THE MEETING MINUTES of March 15 and 22, 2001. *2.) Consideration of the SPECIAL EVENT LIQUOR LICENSE submitted by Frank Ferrara for the Fountain Hills Chamber of Commerce for the Jazz Festival to be held on Friday, Saturday and Sunday, May 4,5,and 6,2001 in Fountain Park. *3.) Consideration of a PRELIMINARY AND FINAL PLAT for the 2-unit Cameo Place Condominiums, located at 14015 N. Cameo Drive, aka Plat 104,Block 5,Lot 14,Case Number S2001-04. *4.) Consideration of a PRELIMINARY AND FINAL PLAT for the 2-unit Twin Peaks Condominiums, located at 14468 N. Sherwood Drive,aka Plat 104,Block 13,Lot 3, Case Number S2001-05. *5.) Consideration of a PRELIMINARY AND FINAL PLAT for the 2-unit Twin Ashbrook Condominiums, located at 16646 E. Ashbrook Drive,aka Plat 104,Block 1,Lot 21,Case Number S2001-06. (111, *6.) Consideration of the FINAL REPLAT for Lot 1 of Firerock Parcel P2-Q1, a lot line revision and tract dedication project; Case#S2001-03. *7.) Consideration of RESOLUTION 2001-15 abandoning whatever right, title, or interest the Town has in certain public utility and drainage easements located along the westerly property lines, retaining the southerly 10' public utility and drainage easements on Lot 16, for existing and potential future utility boxes, of Plat 601A, Block 3, Lots 15 and 16 (12634 and 12642 N. Mountainside Drive) as recorded in Book 161 of Map Page 44 records of Maricopa County, Arizona. (Mountainside Holdings, LLC)EA01- 03 *8.) Consideration of RESOLUTION 2001-16 amending the dollar amount requested for Heritage Grant funds in Resolution 2001-01. *9.) Consideration of APPROVING THE GRANT APPLICATION to the Governor's Office of Highway Safety for a grant in the amount of$8,392 to purchase two mobile video systems for DUI enforcement. There will be no cost to the Town if awarded. 10.) APPOINTMENT of a Councilmember to serve on the Mayor's Downtown Partnership Committee. 11.) Consideration of ADOPTING A REVISED ECONOMIC AGREEMENT with the Barclay Group concerning the Target shopping center. 12.) Consideration of a FILL WAIVER for Parcel I in the Sunridge Canyon development, Case number CFW2001-01. 13.) PUBLIC HEARING to receive comments on an application for a Special Use Permit for Getz Pest kr, Control,proposed for 17511 Yamu Kiva Circle, Case Number SU2001-02. Town of Fountain Hills Page 2 of 3 Last printed 03/30/01 3:42 PM Town Council Meeting Agenda Regular Session April 5,2001 14.) Consideration of a SPECIAL USE PERMIT for Getz Pest Control, proposed for 17511 Yamu Kiva Circle,Case Number SU2001-02. (11w 15.) PRESENTATION bya groupof Fountain Hills business people (primarily hotel owners and P P P Y representatives from the Scottsdale Convention & Visitors Bureau) concerning the possibility of the Town donating a portion of its bed tax receipts for the purpose of purchasing advertising through the Scottsdale Convention&Visitors Bureau. 16.) COUNCIL DISCUSSION concerning items/issues to be included in the manager's preparation of the Town's 2001-2002 fiscal year budget. 17.) CALL TO THE PUBLIC. Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda but must be within the jurisdiction of the Council. All comment is"subject to reasonable time,space and manner restrictions"and the Council will not discuss or take legal action on matters raised during call to the public unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public,individual Council members may respond to criticism,ask staff to review a matter or ask that a matter be put on a future agenda. 18.) ADJOURNMENT. DATED this 30th day of March,2001 CKAAA:A- Cassie B. Hansen,Director of Administration/Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003 (voice) or 1- 800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk's office. L Town of Fountain Hills Page 3 of 3 Last printed 03/30/01 1:44 PM MEMORANDUM TO: THE HONORABLE MAYOR AND TOW OUN FROM: PAUL L. NORDIN, TOWN MANAGER DATE: MARCH 31,2001 RE: MANAGER'S REPORT FOR THE APRIL 5TH COUNCIL MEETING REMINDERS: An Executive Session is scheduled to immediately precede the Thursday's regular meeting at 5:30 p.m. in the Jury Room. The Council meeting will immediately follow at 6:30 p.m. in Council Chambers. Jim Willers will begin employment as the Town's community center director on Monday, April 2nd. His office will be temporarily located next to Joan McIntosh in Building A until the community center building is completed. We all eagerly look forward to Jim's arrival. In light of Jim's arrival, an initial meeting of the Community Center Advisory Commission has been scheduled. It will be held on Wednesday, April 11th, at 6:30 p.m. in Council Chambers. I plan to discuss policies and procedures relevant to the commission. Additional topics will be a rental fee schedule and consideration of frequency and scheduling of future meetings. CONSENT AGENDA: There are nine items on the consent agenda. Please review each item and contact me should you determine if any should be removed. AGENDA ITEM# 10 - APPOINTMENT OF A COUNCILMEMBER TO THE MAYOR'S DOWNTOWN PARTNERSHIP COMMITTEE: The Mayor has requested nominations from councilmembers for a position on the Mayor's Downtown Partnership Committee. After receiving your responses, the Mayor will appoint one councilmember to the committee on Thursday evening. No memorandum is attached. L AGENDA ITEM# 11 - ADOPTION OF REVISED ECONOMIC (kw AGREEMENT: I understand that the attorney for Dayton Hudson would like to make, what appear to be, some minor technical revisions in our "Target" economic agreement with the Barclay Group. Please see Bill's attached memo. AGENDA ITEM# 12 - FILL WAIVER/SUNRIDGE CANYON PARCEL I: SunRidge Canyon has requested a fill waiver to allow an existing berm to remain along the east side of SunRdge Drive between the developed parts of Parcels I and K. The Planning and Zoning Commission unanimously recommended approval, with stipulations. Dana's report is attached. AGENDA ITEMS# 13 &# 14 -PUBLIC HEARING/SPECIAL USE PERMIT/ GETZ PEST CONTROL: A public hearing is scheduled to receive input regarding a special use permit application for a pest control company to operate at 17511 Yamu Kiva Circle. The Planning and Zoning Commission unanimously recommended approval with the stipulation that the service truck be parked within the garage at night. Please refer to Jesse's attached memo. AGENDA ITEM# 15 - PRESENTATION BY SCOTTSDALE CONVENTION & VISITORS BUREAU: Rachel Sacco, Executive Vice President, for the Scottsdale Convention & Visitors Bureau will provide information concerning the features and benefits of a potential cooperative marketing agreement between Scottsdale and Fountain Hills. Enclosed please find copies of previously distributed correspondence for your review; i.e. Mayor Morgan's previous memo, a letter signed by local tourism representatives, and a letter from the Scottsdale Convention &Visitors Bureau. AGENDA ITEM# 16 - COUNCIL DISCUSSION OF 2001-2002 BUDGET ISSUES: Due to what I believe will be a relatively light agenda; the Council can, in essence, have a "mini-study" session concerning the 2001-2002 budget. I would like to receive your input regarding any issues/items that you would like me to research and include in the upcoming fiscal year budget. I have not prepared any materials, as I specifically would like to provide the Council the opportunity to ask questions, make suggestions, etc. Low Town Manager's Report April 5,2001 Council Meeting Page 2 of 2 March 29,2001 (be Interoffice Memo L To: HONORABLE MAYOR AND TOWN COUNCIL From: CASSIE HANSEN, DIRECTOR OF ADMINISTRATIO Date: 03/29/01 Re: AGENDA ITEM #2—CHAMBER SPECIAL EVENT LIQUOR LICENSE AGENDA ITEM #2 — CHAMBER OF COMMERCE SPECIAL EVENT LIQUOR LICENSE APPLICATION Frank Ferrara has submitted a special event liquor license application to be used in conjunction with the Jazz Festival scheduled for Friday, May 4th through Sunday, May 6th. The Festival, appro . February 1, will be held in an entirely fenced area in the northwest cor •;: .°$_ 'A r ence, in addition to a wristband system and security personnel, will , _: le umption in the secured area. amber i iasin6Cthei -iffgit status to secure the liquor license for the Jazz Festival and in t�:a liq of l - w ive 25% of theproceeds of all liquor sales. Marshal Gendler q , ��crd g � q� q ' application,. and forwarded a favorable h• � peforme• � i es�g � n-',,,:reviewed the -c . p tte = emo from Steve). Staff recommends approval. aw ° r—. 4/T, _. A xi „.„ 4 (hew Page 1 of 1 Agenda Items 4/5/01 Last printed 03/29/01 5:23 PM 03/29/01 Marshals Department L Memo To: Cassie Hansen A:5r' From: Steve Gendler Date: 3/24/2001 Re: Special Event Liquor Permit—Chamber of Commerce The purpose of this memorandum is to endorse the attached special event liquor permit submitted on behalf of the Chamber of Commerce by Frank Ferrara, Executive Director. It is my understanding that this will be considered by the Council at their meeting on April 5th. Background: The liquor permit would be used in conjunction with a Jazz Festival, scheduled for Friday May 4th-Sunday May 6th, approved by the Council at their meeting on February 1st The special event liquor license is permitted for non-profit organizations as an exception to the Arizona Revised Statutes, Title 4. The Chamber of Commerce is a tax-exempt organization holding IRS number 86-0336429. Investigation: According to the state liquor department, this event will fall under the provisions of R19-1-244 in which qualifying organizations are allowed a total of 10 days per year for special event permits. According to our records, this application represents only three of the ten days allowed in 2001. Since the liquor license will be used in conjunction with a larger event (the jazz festival), two important provisions apply. First, 25% of the gross revenues from any alcohol sales must go to the non-profit organization; and, second, the alcohol must be purchased from a qualified off-premise source rather than a wholesaler. The requirement that the alcohol be purchased from a retailer is outlined in R19-1-250(a) and specifies that the source have a class 6,7,9,or 10 license such as Price Club, Bashas or Safeway. Findings: In reviewing overall plans for the jazz festival where the liquor will be available, the Marshals Department is satisfied that there is adequate control and provisions to prevent minors from having access to intoxicating beverages. The event organizers will have the area fenced and a system in place to control alcohol sales using wristbands. Recommendation: Based on the Chamber meeting all legal requirements for non profit, charitable and exempt organizations; their awareness that alcohol must be purchased through a licensed retailer; and provisions in place to restrict access of alcohol by minors, I recommend approval by the Council at their April 4th meeting. c.c., ARIZONA DEPARTMENT OF LIQUOR 101E8g CONTROL CEi1� 800 W Washington 5th Floor r� MAR r2001 400 W Congress#150 Phoenix AZ 85007 y ,Iv �` Tucson AZ 85701 (602) 542-5141 • n4Y FOUNTAIN CLERK (520) 628-6595 APPLICATION FOR SPECIAL EVENT LICENSE Fee=$25.00 per day,for 1-10 day events only� A service fee of$25.00 will be charged for all dishonored checks(A:R.S.44-6852) PLEASE NOTE: THIS DOCUMENT MUST BE FULLY COMPLETED OR IT WILL BE RETURNED. 1. Name of Organization: FOUNTAIN HILLS CHAMBER OF COMMECE 2. Non-Profit/LR.S.Tax Exempt Number: 8 6-0 3 3 6 4 2 9 3. The organization is a: (check one box only) 0 Charitable ❑ Fraternal(must have regular membership and in existence for over 5 years) D Civic ❑ Political Party,Ballot Measure,or Campaign Committee ❑ Religious 4. What is the purpose of this event? JAZZ FESTIVAL FOUNTAIN PARK 5. Location of the event: 1 292 5 SAIMARO BLVD FOUNTAIN HILLS MARICOPA 85268 Address of physical location(Not P.O.Box) City County Zip 6. Person making application: FERRARA FRANK S 2 / 8 /3 7 Last First Middle Date of Birth 7. Applicant's Mailing Address: P•O.pox 17598 FOUNTAIN HILLS AZ 85269 Street City State Zip *IMPORTANT* 8. Phone Numbers Only: (480) 837-2003 180 ) 837-1654 r80 ) 837-2775 Site Owner# Applicant's Business# Applicant's Home# 9. Date(s) &Hours of Event: (Remember.you cannot sell alcohol before 10:00 a.m.on Sunday) Date Day of Week Hours from A.M./P.M. To A.MJP.M. Day 1: 5/4/01 FRIDAY 7:00PM 10: 00PM Day 2: 5/5/01 SATURDAY 10:00AM 7: 00PM Day 3: 9/6/01 SUNDAY 10: 00AM 7: 00PM Day 4: Day 5: Day 6: Day 7: Day 8: Day 9: Day 10: tic 0106 *Disabled individuals requiring special accommodations,please call the Department 11/97 SPECIAL EVENT LICENSED PREMISES DIAGRAM (This diagram must be completed with this application) 460 Special Event Diagram: (Show dimensions, serving areas, and label type of enclosure and security positions) NOTE: Show nearest cross streets, highway, or road if location doesn't have an address. Xs F We; �EF�_ T,o1vs NI\ . ill ccC�1 dppl�� • ;: A-T A-Li_ • , • PALISADES BOULEVARD -• i i it l_- i ', N-" C-J _ i j..L1! 1 .,, c+ `\�. c' t[1 :_ _1_: --=! I.. _. •Nr. ?q O le— f 1 if. 1 -(ily PARCVIEW AVENUE ': :.. Ir _sir_ ! •vr......_ •• `._ •,I' -..-:. 1. .1) 1 . (--'rr i I ----- --Jif Jri•, i3.-1. I 1'• 1 .--..._-._---... _—AV_E_NUE -OF.'.-_j j THE FOUNTAINS --! !' . - t. I ' -- JU JY:IJJ /1 al ! .silt ! ..,cn r:::::r Ji iQi i !i l L-J 1'...J ....,.::•6,0:r'..% .;.;.:T--..j-.-,.-..•.......--....-..-..=--'.-'.-'.-",.:.:--,:3::-:''''•'-'- v`� ,•. I•! r-•• %was --- .,., ---------.-------------------- - ''.. - r - {- DRIVE `-::::��, - ----------- Et,—LAGO---- - POUL YARD ---....i- NOTE: Contact your local city or county jurisdiction as there may be additional licensing fees and applications to be completed before approval may be granted. 20. I, / I��l�d S• 12,ei2iAe.if ,being, first duly sworn upon oath, herebydepose. swear and declare. .. P P (Print full name) under penalty of perjury,that I am the APPLICANT making the foregoing application as listed in Question 6. and that the application has been read and that the contents thereof and all statements contained therein are true. c ct and complete. X SUBSCRIBED IN MY PRESENCE AND SWORN TO BEFORE ME "OFFICIAL SEAL" this 2/ day of /4 I1e.1, 2 ovi' P Wil',iam A. Ferrara � z Notary Public-Arizona My co Yp s t*:cpa County (Signature of NOTARY PUBLIC) 21. I, ACAro r, rn - a,.. , n'1 o>^ , hereby recommend this special event application on (Government Offici behalf of'H bc- rou rdia K ),t!.s y—S-0 I (City,Town or County) (Signature of OFFI ) (Date) (iv FOR DLLC DEPARTMENT USE ONLY Department Comment Section: (Employee) (Date) ❑ APPROVED ❑ DISAPPROVED BY (Title) (Date) L TOWN OF FOUNTAIN HILLS MEMORANDUM L TO: The Honorable Mayor and Town Council THROUGH: Paul Nordin,Town Manager FROM: Jesse Drake, Senior Planner i P DATE: March 30, 2001 SUBJECT: Consideration of the Preliminary Plat and Final Plat for"Cameo Place Condominiums", a two unit condominium project. This request for consideration of the Preliminary Plat and Final Plat for "Cameo Place Condominiums", there are no off-site improvements or Improvement Plans needed for this plat. The plat is a request by Dusan Milic and Shawna K. Milic, which would condominiumize two units located at 14015 North Cameo Drive, aka Lot 14, Block 5, Final Plat 104. Please refer to the attached Staff report for additional details regarding this request. L TOWN OF FOUNTAIN HILLS (1110, PLANNING AND ZONING COMMISSION AND STAFF REPORT April 5, 2001 CASE NO: S2001-04 PROJECT MANAGER: Jesse Drake, Senior Planner LOCATION: 14015 North Cameo Drive, aka Lot 14, Block 5, Final Plat 104. REQUEST: Consider the Preliminary Plat and Final Plat for "Cameo Place Condominiums", a two unit condominium project. DESCRIPTION: OWNER: Dusan Milic and Shawna K. Milic APPLICANT: Dusan Milic and Shawna K. Milic EXISTING ZONING: R-2 EXISTING CONDITION: Existing two-unit complex LOT SIZE: 11,370 square feet (0.26) acres) SURROUNDING LAND USES AND ZONING: NORTH: Existing multi-family, zoned R-2 SOUTH: Existing single family residence, zoned R-2 EAST: Existing multi-family, zoned R-2 WEST: Existing multi-family, zoned R-2 (leo SUMMARY: This request is for approval of the Preliminary Plat and Final Plat for "Cameo Place Condominiums" Declaration of Condominium, which subdivides cubic airspace, and is not a land sell project. Due to the simplicity of the request and the fact that this project does not involve any off-site public improvements, a "fast track" process is being allowed. The owners, Dusan Milic and Shawna K. Milic, have chosen to convert a two-unit complex, and record a Declaration of Condominium to sell the units Individually. The units will have a maximum livable area of 1,543 square feet, and a minimum livable area of 1,035 square feet. Each unit has a covered patio and a single car garage. The duplex unit was approved for a building permit, BP 95-0029 in 1995. There are sections of wall that lie within the Public Utility Easement/Development Easement. RECOMMENDATION: Planning and Zoning Commission made a recommendation for approval of the Preliminary Plat S2001-04; "Cameo Place Condominiums," with stipulations, on March 22, 2001, and staff recommends approval of S2001-04; Final Plat "Cameo Place Condominiums" with the following stipulations: (kw 1. An encroachment permit for the sections of the walls that lie within the P.U.E./D.E. shall be secured prior to final recordation. 2. Gates, or removable fence panels, shall be installed in the portions of the block walls that span the P.U.E. in order to allow access to the easement. 3. No vegetation, other than grass, shall be planted in the P.U.E./D.E., and any existing vegetation, other than grass, shall be removed unless an easement abandonment is secured. 4. The owner shall complete an Address Change Request form with the Engineering Department to unify the existing Town address with the existing house address. L „....._ / f‘ztt t` TOWN OF FOUNTAIN HILLS •Natipt COMMUNITY DEVELOPMENT DEPARTMENT `3 y : ..... ' .,�ObOMIItJMI "iY'�>de ::Y � " a�ca,e:�.c;:�+,-' - :w�a. .:�a.r ...a�:. � .. r .. fi '.�,, . I. 1 M `APAt re $.; 'a”a ';�' 1 < dt:'; $'."` ,::'i:*,t;e� % 1- Date� >..�a .� :,. ......,, . .>.A�.. ..,..8,.a .. .._ .. .r y.�. ��, a ,, ,A. .. .. . : o� We^..x�"q OI� �"� s71*. fie.. r'�� t :"'a A:��a �,�. �:.` Date Filed a a� � Fee Paid „..„ Accepted By 0f Vole Condominium Name ��2 CA41 Ed Psc Cei/A? h'i,i/4 Condominium Address /'j'OLc �! ew e t9 p .' ' nye/Air-of-4u /9iti.-sLegal Descri tion of Lot/Parcel / / � P Being Platted Plat /0 v Block S` Lot(s) V Parcel Size 1! Number of Units 02 `` 37t si . 6. .2 At.� s Number of Tracts A/o Ai 0 Zoning Z....A General Plan Land Use Designation Atii...7/ ' 41'.00i/.1)/ Density Requested (Dwelling Units Per Acre) 7. 6 4 i#4 i/PIA eire,_ Applicant , . Day Phon ' ) Poi ri-A/ * . '�RGt A/#f k. 0i 1,1 Gj'a — Xs., Address .— City , • ST Zip 1rt d v F. sycn•vd e e Pe. vNrrtte I/no 11-44;f7;47 Owner Day Phone ç19 ,,f r A.S 41-fiP t./c/4 At/1- Address City ST Zip A y `� "I Attachments(Please list) J ift 't 4 A ��t _ AA, 4 c;le -K,ewe y Sig ture of Ow r I HERBY AUTHORIZE (Please Print) Date 1Y1Q ' TO FILE THIS APPLICATION. Subscribed and sworn before me this day of 19 My Commission Expires Notary Public (Seal) TFH Case Number Fee Schedule Attached S )-(_)/ - O L a h 0 - IDS r. Z i I d I 1! M,r1.T( W(tia, ii k ii ! # �• I Cif l li l i <1 . '-� I° IL Phi I I §; \t"'":. Aili p ,! ..iu. a a 7 ,00' ice/ \ ___ ., I Pilit i I ! 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V L L TOWN OF FOUNTAIN HILLS MEMORANDUM L TO: The Honorable Mayor and Town Council THROUGH: Paul Nordin,Town Manager FROM: Jesse Drake, Senior Planner ,\D DATE: March 30, 2001 SUBJECT: Consideration of the Preliminary Plat and Final Plat for"The Twin Peaks Condominiums", a two unit condominium project. This request for consideration of the Preliminary Plat and Final Plat for "The Twin Peaks Condominiums", there are no off-site improvements or Improvement Plans needed for this plat. The plat is a request by Joseph J. Collins and Mary J. Collins, which would condominiumize two units located at 14468 North Sherwood Drive, aka Lot 3, Block 13, Final Plat 104. Please refer to the attached Staff report for additional details regarding this request. L L TOWN OF FOUNTAIN HILLS (iv PLANNING AND ZONING COMMISSION AND STAFF REPORT April 5, 2001 CASE NO: S2001-05 PROJECT MANAGER: Jesse Drake LOCATION: 14468 North Sherwood Drive, aka Lot 3, Block 13, Final Plat 104. REQUEST: Consider the Preliminary Plat and Final Plat for "The Twin,Peaks Condominiums", a two unit condominium project. DESCRIPTION: OWNER: Joseph J. Collins and Mary J. Collins APPLICANT: Joseph J. Collins and Mary J. Collins EXISTING ZONING: R-2 EXISTING CONDITION: Existing two-unit complex LOT SIZE: 11,665 square feet (0.27) acres) SURROUNDING LAND USES AND ZONING: NORTH: Existing multi-family, zoned R-2 SOUTH: Existing multi-family, zoned R-2 EAST: Existing multi-family, zoned R-2 WEST: Existing single-family, zoned R-2 SUMMARY: This request is for approval of the Preliminary Plat and Final Plat for "The Twin Peaks Condominiums" Declaration of Condominium, which subdivides cubic airspace, and is not a land sell project. Due to the simplicity of the request and the fact that this project does not involve any off-site public improvements, a "fast track" process is being allowed. The owners, Joseph J. Collins and Mary J. Collins, have chosen to convert a two-unit complex, and record a Declaration of Condominium to sell the units Individually. The units will have a maximum livable area of 1,358 square feet, and a minimum livable area of 1,343 square feet. Each unit has a covered patio and a single car garage. The duplex unit was approved for a building permit by Maricopa County, building permit number 84-2031. At the current time no encroachment permit exists for the encroachments into the P.U.E. at the rear of the property. RECOMMENDATION: The Planning and Zoning Commission recommended approval of the Preliminary Plat S2001-05, "The Twin Peaks Condominiums," with stipulations, on March 22, 2001; and staff recommends approval of Final Plat S2001-05, "The Twin Peaks (kw Condominiums" with the following stipulations: 1. Gates, or removable fence panels shall be installed in the portions of the block walls that span the P.U.E. in order to allow access to the easement. 2. An encroachment permit for the fence/gate construction shall be secured prior to final recordation. 3. No vegetation, other than grass, shall be planted in the P.U.E., and any existing vegetation, other than grass, shall be removed unless an easement abandonment is secured. otAINiti . * Id VP _ t TOWN OF FOUNTAIN HILLS li• �se r COMMUNITY DEVELOPMENT DEPARTMENT T A ' t VDOMINIUM P!1 APPLIUM UIVN.: '' ' t Date Filed Fee Paid jr _ Q .k 0Accepted By nv....: e... ,, ,,, , , Condominium Nam —.Ethel- Tt.,Ii,ii P / kS CoNflomiAv1urns Condomini m Address /LP/ h• /, .Stir- - Aotr't,Ai ' th Legal Description of Lot/Parcel Being Platted / ats/ .0-2 11:74, Plat its y Block /3 Lot(s) 3 Parcel Size Number of Units I/ 44c , . ,e1. D. .2G1 acres v2 Number of Tracts a J Zoning At/v�e- le-a — General Plan Land Use Designation f')QLTI -.- Pr,+,r J L y Density Requested(Dwelling Units Per Acre) 7. ..S' Un114.s Qc gyre- Applicant Day Phone �'/�0J ¼ 7iEPN .�.. 94 Mfr r J• &t c./•t/S j'.32- F) ,I Address City , ST Zip • 1 y iG' Al. s44eitwood LIVi 1 o s,r d ,9iq1 /lel fsà> Owner Day Phone azral-m6- fts App.,e 0 f k dvr Address _ City ST Zip Attachments(Please list) P1!G/*,J) fY1 .7 ✓< jgi mbrlf edam a Aille. eiri4eVe y Sign ure of O n I HERBY AUTHORIZE (Please Prim Date S. t " -1-4-7-9- ji,sefokf 47. ed i.Li •VS 1. TO FILE THIS APPLICATION. A 1•0 G If Subsc .•ed d sworn before me this v�(D day o ,4p. Y V V23p Expires / otary Public .. C ' N .�--•��;�-� Comm.#1240750 ,,nn y NOTARY PUBLIC-CALIFORNIA UI > San Diego County (111 >_,_ t-1. __My Comm. Expires Nov, 4,2003 ""; (Seal) TFH Case Number Fee Schedule Attached 5 (,)c)C \ --05 r. --lb— tt 'ill •yr''''T' • i : 1 i gi 'fi t 's-�,� 1 I .. mi. 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H r- i VI LU CO I I it y— 1I .J.� I I 1 II I I I I I 4-- -� ! it m 9 L Q / U\ Z / \ J \/ d. / •O.. .....rer> O / 0 �;r ger� \ O 4 La. .0Z -le. / / /,',' >. `�', �' /. // 'may \ / /- 'S. / // / / / 'may/ 03 / car /4, / "4� , p Q s /M / 1/ /q/ / 't, / .ear/ / i`- //% ///\�// / V ^b �/// ;`i 1// \ .0(? / \ /; ,/ / /�,rt �� /F;I/ '''4 '°r/ ` / m L TOWN OF FOUNTAIN HILLS MEMORANDUM L TO: The Honorable Mayor and Town Council THROUGH: Paul Nordin,Town Manager FROM: Jesse Drake, Senior Planner Jt) DATE: March 16, 2001 SUBJECT: Preliminary Plat and Final Plat for"Twin Ashbrook Condominiums", a two unit condominium project. Staff has combined the reports for the Preliminary and Final Plats, there are no off-site improvements or Improvement Plans needed for this plat. The plat is a request by Edbear Construction Inc., which would condominiumize two units located at 16646 East Ashbrook Drive, aka Lot 21, Block 1, Final Plat 104. Please refer to the attached Planning and Zoning Commission and Staff report for additional details regarding this request. (kw TOWN OF FOUNTAIN HILLS (kime PLANNING AND ZONING COMMISSION AND STAFF REPORT April 5, 2001 CASE NO: S2001-06 PROJECT MANAGER: Jesse Drake LOCATION: 16646 East Ashbr000k Drive, aka Lot 21, Block 1, Final Plat 104. REQUEST: Consider the Preliminary Plat and Final Plat for"Twin Ashbrook Condominiums", a two unit condominium project. DESCRIPTION: OWNER: Edbear Construction Inc. APPLICANT: Edbear Construction Inc. EXISTING ZONING: R-2 EXISTING CONDITION: Existing two-unit complex LOT SIZE: 10,400 square feet (0.24) acres) SURROUNDING LAND USES AND ZONING: NORTH: Existing multi-family, zoned R-2 SOUTH: Existing multi-family, zoned R-2 EAST: Existing single family residence, zoned R- WEST: Existing multi-family, zoned R-2 (lbw SUMMARY: This request is for approval of the Preliminary Plat and Final Plat for "Twin Ashbrook Condominiums" Declaration of Condominium, which subdivides cubic airspace, and is not a land sell project. Due to the simplicity of the request and the fact that this project does not involve any off-site public improvements, a "fast track" process is being allowed. The owner, Edbear Construction Inc. has chosen to convert a two-unit complex, and record a Declaration of Condominium to sell the units Individually. The units will have a maximum livable area of 1,752 square feet, and a minimum livable area of 1,520 square feet. Each unit has a covered patio and a double car garage. The duplex unit was approved for a building permit, number 00-1096 in 2000. RECOMMENDATION: Planning and Zoning Commission made a recommendation for approval of the Preliminary Plat S2001-06; "Twin Ashbrook Condominiums" on March 22, 2001, and staff recommends approval of S2001-06; Final Plat "Twin Ashbrook Condominiums". L I. cil i TOWN OF FOUNTAIN HILLS -4 °' COMMUNITY DEVELOPMENT DEPARTMENT fi - DOMINIUM:.Pt:ATAPPICATION a ?"'Y't _ Date F cl , •2 / / Fee Paid �� Accepted By ) / Ro6). c / / / Condominium Name nit- : , ( / /t t4tc?C /c C'4-',v/)c'r-1 f/V L c Condominium Address _ i //6 L c-. 45/7r c .ram_ .r)1 - Fee,grit/A/ /r« -) ; A c_ C L Legal Description of Lot/Parcel Being Platted Plat /e'`yl Block / Lot(s) ,,,?/ Parcel Size a U x / Wit • Number of Units `� Number of Tracts Zoning Tyei f_� General Plan Land Use Designation Density Requested (Dwelling Units Per Acre) Applicant Day Phone PP /r./)r>( ,4/Z. L N ;t C j & Al //VC Address City ST Zip Z , C`'(,)t. l ,'c'7,7:,I t '' '%-' 4 7- C-S- Owner Day Phone 1-D i3r/-t r: ' h°�,-f:' i l.:''Ai 1 k C. i-,rGU _ �• c-j 3 2> Address City ST Zip / c . ::_x,, Cr C. -5 e-,<"c- 7-r-',?,4-4- -Z A --- 2 c:/ Attachments(Please list) Signature of Owner I HERBY AUTHORIZE (Please Print) Date ,, --�C-e-- /t I) /}/9i /Y. ic<.c 6/S, z c y. TO FILE THIS APPLICATION. Subscribed and sworn before me this day of , 19 . 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J 4- N I a o o D. o 8 00 o \ 0 o O C..) cocoLL..I 4 Q O �S 80 6 ,OS 0 I-- (� N CD m ,94'9 ,4£'6 t ,4417,££'8 V,‘ . (L a e ;=_ s C7 \ s 0 m �'y co z z ,00'Z4 0 ,00.49 Q 7. 0 o z o ,o0.a4 ,00•ZZ 0. 0.in <C Q J N ,sZ S g,5Z's oo � � L . o\cPi, w l �\e,h Z NZt NaCV W CVO � J 4O S oozZ a_ C, W N pw Ao-oo's 05 s£ -,, , � a1N �, ZI, ,L9•s L,J ,o0s > 08'£4 ___I q i\,o L. ino w 4, s'e). ol£8'9 °' o CC oo zu W w w Li 0_CL --' L)N N V1 Li J \/ Q < �48 S // o F— �r�N3' — -100'0l ,£8£lof o oo•oZ \ ; E i�owi-- fAy.' c6 a, ti of, cow •o ,OS'6 --f ,00'S z _ w InIZ M M � M N CV M C-, J ,4£'48 SC'LZ w 0 L ,L9'SL LL-I lil -_I o o z :i.„1 Q ,, "Sri IA 61.90:Z LOOZ-9Z-Z 6MP'LZ lip I. TOWN OF FOUNTAIN HILLS MEMORANDUM TO: The Honorable Mayor and Town Council THROUGH: Paul L. Nordin, Town Manager FROM: Dana Burkhardt, Senior Planner DATE: March 30, 2001 SUBJECT: S2001-03; Consideration of the "Replat of Lot 1 of FireRock Parcel P2-Q1" This is a request to move the common lot line of Lot 1 of Firerock Final Plat P2-Q1 and to create and dedicate Tract "A" to the Eagle Mountain Community Association. The lot line adjustment will allow Eagle Mountain to adequately convey drainage within the Eagle Mountain property. Please refer to the attached Staff report for additional details regarding this request. If you should have any questions, I can be reached at 816-5138. (kw TOWN OF FOUNTAIN HILLS (kw STAFF REPORT April 5, 2001 CASE NO: S2001-03 PROJECT MANAGER: Dana Burkhardt, Senior Planner LOCATION: Lot 1 of Fire Rock Parcel P2-Q1 Final Plat REQUEST: Consideration of approval for the "Replat of Lot 1 of FireRock Parcel P2- Ql", a lot line adjustment, and tract dedication. DESCRIPTION: OWNERS: Firerock, LLC APPLICANT: Dan Kelly EXISTING ZONING: "R1-18 PUD" EXISTING CONDITION: vacant lot LOT SIZE: 50,193 sq. ff. SURROUNDING LAND USES AND ZONING: (are NORTH: Palisades Blvd. South of Shea Blvd and Tract C; zoned " R1-18 PUD" SOUTH: Eagle Mountain Parcel 15, Multi-family residences; zoned "R-3" EAST: Vacant lots zoned "R1-18 PUD" WEST: Eagle Mountain Driving Range; zoned "OSR" SUMMARY: This request is for final plat approval of "Replat of Lot 1 of FireRock Parcel P2-Q1", a lot line adjustment and tract dedication project. Due to the simplicity of this request a "fast track" process is being allowed. The owner, Firerock, LLC, has chosen to adjust the rear lot line of Lot 1 and dedicate the residual area as a drainage tract (Tract "A"). Firerock, LLC, is dedicating Tract "A" to Eagle Mountain Association for the purpose of maintaining drainage from the Eagle Mountain Development. The proposed new lots will meet all the requirements of the "R1- 18 PUD" Zoning District for size and dimensions. The applicant has met the Hillside Protection Easement requirements of the Subdivision Ordinance under the original Final Plat. This lot line adjustment will decrease the total square footage of lot 1 to 48,990 square feet, and create a drainage tract of 1,203 square feet. RECOMMENDATION: The proposed lot line adjustment is in compliance with the regulations of The Town of Fountain Hills Zoning Ordinance. Staff recommends approval of replat S2001-03 " Replat of Lot 1 of FireRock Parcel P2-Q1 " . ill oea'ssr TOWN OF FOUNTAIN HILL" V i TOWN OF FOUNTAIN HILLS FEB 2 2 2001 'itz;.A.e COMMUNITY DEVELOPMENT DEPARTMENTIMUNITY DEVELOP , LDEPARTMENT b -F Date Filed Fee Paid Accepted By c72 - 7 2-— 0 I - _b6•2.CC- co /5/ i.. -77-6 /'-- ill§ Plat Name/Number R_E Pc_s T d F God 1 Pa-RE1?-cce Pic 'PZ-C ► Aoc 6 Ps i''y _ Parcel Size Number of Lots / /52 4Giz s I Number of Tracts Zoning R. 1- 1 5 General Plan Land Use Designation _S:y/vie. P.-4-m r r Gov../ Density Requested(Dwelling Units Per Acre) +� 1 D� h I Z y .4 c r4 s 0►� 0 P Q 9* a 74-Ctz_e_ , Applicant Day Phone /F_,Z,. I�-G(e L-iz_ 9630 - 836 -0r72 Address City ST Zip (100/6--?2 5 r ,S iy,i /3c:cA c-G.v,4.1.4-w l=v,<.v r.4:r-A, 4 r'c s ` ii.7-.- _ �3 S'Z 6 Owner Day Phone 5,4M, 4s 4'nPL-rr_Aw-7— Vg30 836 -o i12 Address City ST Zip 1 •Attachments(Please list) /0 s e.is ,.2 Y c 56 ?cZ. „ s /� S rs $2 k" 4 !7Qr..rTS. 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YR ` t sy ?7 ` g1 O 1 9 m If ix = r7 >r1 I i l _ lPm$y 2 � �,rei1"�1` i �1 11 i L:S r=7 s is 'W." O t' $ N o v I sO $�ll i b m'1 g CM i.l.l.wr" vi ip a to Tn A T Hoag I 0E a ,r1,1 lei : z 2.44NC\iiii\ �.� Ti a 4 1 k > t 7\ grf, 4; VI "1" Q o a 9-n D 3 !!I O tS e A Ir P) ! N No j_C4 E. sI 8 ari ea ; � �� o a N Z T O > > o� 8 O <a ; T 1 r�.wrr.e=07, g 1 €R t o > 0 01= a Q1 i"I ;, V Id w C/� 31 I1� ' C Chron 85 Ar"#1 kilior w° , 11 a �3 o• Town of FOUNTAIN HILLS % cem.I I Engineering Department a ` at;s MEMORANDUM TO: Honorable Mayor and Town Council FROM: Art Candela •,, Civil Enginee REVIEWED: Tho a L. W. ., Interim Town i, f:' THROUGH: Paul . ,. • Town Manager DATE: March 22, 2011 RE: Easement Abandonment 01-03; Resolution 2001- 15 12634 and 12642 N. Mountainside Drive Plat 601-A, Block 3, Lots 15& 16 Mountainside Holdings, L.L.C. (kw This item on the Town Council's agenda is a proposal to abandon the ten (10)foot public utility and drainage easements located at the westerly property lines of Lots 15 & 16, Block 3, Plat 601-A, (12634 & 12642 N. Mountainside Drive) as shown in Exhibit "A". The property owners of Lots 15& 16 desire the assurance that any future improvements made to the lot will not be infringed upon by the construction of utilities. Staff has received no comments to date from the adjacent property owners. The southerly 10' public utility and drainage easements on lot 16, will be retained for existing wash access and potential future utility boxes. The Engineering Department has reviewed the site to ascertain any drainage issues in addition to the Town's general interest in the easement. It is the professional opinion of the Engineering Department that there is no need for the Town to retain the drainage easement proposed to be abandoned, with the understanding that certain lots within this subdivision are subject to lot-to- lot drainage runoff. The property owners of Lots 15 & 16 are required to pass the developed flows generated by the upstream lots across their property. All affected utility companies have been notified of this abandonment proposal and have approved of the proposed abandonment of this public utility easement. Staff recommends adoption of Resolution 2001-15. jb att. Cc: Mountainside Holdings,L.L.C. LJ.D. &Associates,Inc. F. Hulot R. Kramer Tr D &V. Gordon 16836 East Palisades Boulevard,Building C—P.O.Box 17958—Fountain Hills,Arizona 85269—(480)837-2003—FAX: (480)837-1404 When recorded, return to: Engineering Department NIWTown of Fountain Hills P.O. Box 17958 Fountain Hills,AZ 85269 RESOLUTION 2001-15 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST IT HAS IN A PORTION OF THE CERTAIN TEN (10') FOOT PUBLIC UTILITY AND DRAINAGE EASEMENTS ALONG THE WESTERLY LOT LINES OF LOTS 15 & 16, BLOCK 3, OF PLAT 601-A, FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 161 OF MAPS, PAGE 44, RECORDS OF MARICOPA COUNTY, ARIZONA. WHEREAS, The Town Council of the Town of Fountain Hills, as the governing body of real property located in the Town of Fountain Hills, may require the dedication of public streets, sewer, water, drainage, and other utility easements or rights-of-way within any proposed subdivision; and WHEREAS, The Town Council of the Town of Fountain Hills has the authority to accept or reject offers of dedication of private property by easement, deed, subdivision, plat or other lawful means; and WHEREAS, All present utility companies have received notification of the proposed abandonment; NOW THEREFORE, be it resolved by the Mayor and Common Council of the Town of Fountain Hills, Arizona as follows: SECTION 1. That the certain ten (10) foot public utility and drainage easements, located along the westerly property lot lines of Plat 601-A, Block 3, of Lots 15 & 16, Fountain Hills, Arizona; as shown in Exhibit "A"; as recorded in book 161 of maps, page 44 records of Maricopa County, Arizona; are hereby declared to be abandoned by the Town of Fountain Hills. Certain lots within this subdivision are subject to lot-to-lot drainage runoff. The property owners of Lots 15 & 16 are required to pass the developed flows generated by the upstream lots across their property. SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the purpose of removing any potential cloud on the title to said property and that the Town in no way attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting therefrom or existing previous to any action by the Town. Resolution 2001-15 Page 1 of 2 PASS/ AIL s- O 1 ON Frock SECOND Eal h¢- COUNT -1—t PASSED AND ADOPTED this 5th day of April 2001. L ATTEST: FOR T E TOWN 0 F e UNTAIN HILLS C4/14.345 gtAvv- / Cassie B. Hansen, Town Clerk aron Morgan, May• EVI ED : APPROVE AS TO FORM: I L. r in, Town Manager William E. Farrell, Town A rney L Le Resolution 2001-15 Page 2 of 2 TOWN OF FOUNTAIN HILLS EASEMENT ABANDONMENT (kw EXHIBIT "A" PLAT 601 —A BLOCK 3 LOT 15 & 16 \ , LOT 14 I 30' LOT 23 \ 3' R/w R/ I I "E-125.00' \ o I N8055 __, z v_ I r d I Z \5 , cr_ (� Fr\ g• 1(i:r LOT 15 0 0 LOT 22 $ \(lbw I ABANDON rr' \"- r \10' PUBLIC UTILITY & DRAINAGE EASEMENT I r, N80•5600"E- 125.001 I z 0 \ dA `3 S \ I " S.\t LOT 16 g o LOT 21 \t e \ RETAIN i I 11101- N8055'00 EE 125.00' i 100' P•U.E' 8C p.E• P ARCED "D" 41 LONY W ASH CO SCALE: r=40' DATE: 3-5-01 (kw RESOLUTION 2001-16 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, AMENDING RESOLUTION 2001-01 REGARDING THE APPLICATION FOR LOCAL,REGIONAL AND STATE PARKS FUNDS BY CERTIFYING MATCHING FUNDS IN THE AMOUNT OF$585,000 RATHER THAN$560,000 FOR THE FOUR PEAKS NEIGHBORHOOD PARK PHASE TWO. WHEREAS,on January 4,2001 the Mayor and Common Council of the Town of Fountain Hills, Arizona, adopted Resolution 2001-01; and, WHEREAS, said resolution contained a certification by the Town of Fountain Hills that it had matching funds in the amount of$560,000 from the Town's General Fund; and, WHEREAS, the Town has determined that $585,000 is available for matching fund certification. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS,ARIZONA, AS FOLLOWS: Section 1. That Resolution 2001-01 is hereby modified and amended to reflect that the Town certifies that it has matching funds in the amount of$585,000 from the general fund. Section 2. That all other aspects and certifications of Resolution 2001-01 are still in full force and effect and that the sole purpose of this resolution is to modify the amount of matching funds. PASSED AND ADOPTED by the Mayor and Common Council of the Town of Fountain Hills,Arizona, this 5th day of April, 2001. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: P, Oft— LIA-Lt-' )k.L.A.t4-- Sharon Morgan, Mayor Cassie B. Hansen, Town Clerk (low 6)AIL y Resolution 2001-16 MOTION Frau ul t,C. Page 1 of 2 SECOND ea- COUNT 1-b "7" REVIEWED BY: APPROVED AS TO FORM: 7/C7B / ///(7 esivv,;„ pLaii Pau L. Nordin, Town Manager William E. Farrell, Town Attorney L L Resolution 2001-16 Page 2 of 2 L RESOLUTION 2001-16 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, AMENDING RESOLUTION 2001-01 REGARDING THE APPLICATION FOR LOCAL,REGIONAL AND STATE PARKS FUNDS BY CERTIFYING MATCHING FUNDS IN THE AMOUNT OF$585,000 RATHER THAN $560,000 FOR THE FOUR PEAKS NEIGHBORHOOD PARK PHASE TWO. WHEREAS,on January 4,2001 the Mayor and Common Council of the Town of Fountain Hills,Arizona, adopted Resolution 2001-01; and, WHEREAS, said resolution contained a certification by the Town of Fountain Hills that it had matching funds in the amount of$560,000 from the Town's General Fund; and, WHEREAS, the Town has determined that $585,000 is available for matching fund (itir certification. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS,ARIZONA, AS FOLLOWS: Section 1. That Resolution 2001-01 is hereby modified and amended to reflect that the Town certifies that it has matching funds in the amount of$585,000 from the general fund. Section 2. That all other aspects and certifications of Resolution 2001-01 are still in full force and effect and that the sole purpose of this resolution is to modify the amount of matching funds. PASSED AND ADOPTED by the Mayor and Common Council of the Town of Fountain Hills,Arizona, this 56 day of April, 2001. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: i,1111A-1-Q3 Sharon Morgan, Mayor Cassie B. Hansen, Town Clerk L Resolution 2001-16 Page 1 of 2 cor REVIEWED BY: APPROVED AS TO FORM: PSGfAS Pau L ordin, Town Manager William E. Farrell, Town Attorney (kw Resolution 2001-16 Page 2 of 2 Fountain Hills Marshals Department L Memorandum To: Cassie Hanson,Town Clerk From: Sgt.Ken Martinez,Marshals Department r Subject: Agenda for the next Council meeting Date: 03/28/01 This memorandum is to request that following item be placed on the Fountain Hills Town Council Agenda as soon as possible. The Fountain Hills Marshals Department would like the councils' approval to apply to the Governor's Office of Highway Safety(GOHS)for a grant in the amount of $8,392.00. If approved,the grant would be used to purchase two Kustom Signals Eyewitness Video Cameras. These camera systems would be used to videotape (including audio) the DUI driver from the driving an officer observes on the roadway, through the complete Standard Field Sobriety Tests administered. The new GOHS video cameras would be used exclusively by our officers for DUI enforcement in Fountain Hills and with the East Valley DUI Task Force. 1 Cc: Marshal Steve Gendler L Law Offices Of William E. Farrell, P.L.L.C. Tel(480)837-5750 William E.Farrell Building A Fax(480)837-5805 16838 E.Palisades Blvd. Fountain Hills,AZ 85268 MEMORANDUM TO: Mayor and Council Town Manager Town Clerk FROM: William E. Farrell " Town Attorney DATE: April 5, 2001 RE: Barclay/Target Economic Development Agreement The item on your agenda for consideration on Thursday, April 5th is a revision to the previously approved economic development agreement between the Town and Barclay. The revised agreement is not in your packet for distribution Friday evening and most likely will not be available to you until late Tuesday or early Wednesday morning. I realize it has been the Council's policy in the past not to act on documents that they have not had a thorough opportunity to review. I will assure you that the fundamental aspects of the economic agreement are not changing. The amount of compensation and the total absences of any interest are still in the agreement. The changes really are much more of a cosmetic nature and will deal with the ability of Barclay to transfer the economic development benefit directly to Target. It will also provide for the ability of Target to open and start to receive benefit under the agreement even if the other tenants are not open at exactly the same time. It clarifies baseline calculations and adds some additional terms and conditions so that both parties are fully aware of their obligations to perform and to pay and when those obligations are to be performed and to be paid. Staff will make a full presentation Thursday evening and if the council wishes it can approve the amended development agreement or it can continue the matter until our April 19,2001 meeting. Res ectfully submitted, William E. Farrell Town Attorney (6111, Z:\WPDATA\FH\BarclayMEM.wpd • TOWN OF FOUNTAIN HILLS MEMORANDUM TO: The Honorable Mayor and Town Council THROUGH: Community Development Department FROM: Dana Burkhardt, Senior Planner DATE: March 30, 2001 SUBJECT: Cut and Fill Waiver request from Sunridge Canyon, LLC, for an existing unpermitted fill condition that exceeds the maximum allowed 10' fill by approximately 10' to 15'; located along the east side of Sunridge Canyon Drive between Parcels I and K; CFW2001-01. On March 22, 2001, the Planning and Zoning Commission unanimously recommended approval of this request for a fill waiver. Please refer to the attached memorandum from the Town Engineer, Randy Harrel, for details regarding this request. If the Town Council recommends approval of this fill waiver, staff recommends the following stipulations: (kw 1 Provide a landscaping and irrigation plan conforming to the Subdivision p g g Ordinance of the Town of Fountain Hills for "non-abutting" landscaping requirements, to be approve by the Town. 2) Provide a Registered Civil Engineer grading plan in conformance with all Town ordinances and guidelines for the entire fill area, to be approved by the Town prior to any further grading activity. 3) Conform to the bulleted stipulations listed in the Memorandum dated March 16, 2001, from Randy Harrel to Jeff Valder, regarding "SunRidge Canyon Closeout" (see attached). If you should have any questions, I can be reached at 816-5138. L SRC Parcel I Berm.doc Page 1 of 4 Chron 81 Town of FOUNTAIN HILLS (kiv Engineering Department • g g p ••purr'I � O • � *SC190. MEMORANDUM thatTO: Jeff Valder FROM: Randy Harrel (110 REVIEWED: Tom Ward DATE: March 16,2001 RE: SunRidge Canyon Closeout ■ Fill Waiver Request: At Parcel I Berm along Sunridge Drive (Item#1 of 11-28-00 meeting) • Request to Rescind Stipulation#7 of the Parcel I Rezoning(1997) SunRidge Canyon LLC has requested a fill waiver to allow an existing berm to remain along the east side of Sunridge Drive between the developed parts of Parcels I and K (between Staghorn Drive and Sundown Drive). (Technically, in order to accomplish SunRidge's intent, the Council would also need to rescind Stipulation#7 of the Parcel I Rezoning, as described below.) This berm area was zoned R1-10A in the original SunRidge Canyon zoning in 1997. As shown on the attached excerpt from the master plat, this area was originally intended to contain residential lots fronting on Sunridge Drive. SunRidge used the area as a storage area (stockpile) for excess excavated material, throughout the subdivision grading process for the western plats of SunRidge Canyon. Now that the subdivision grading for SunRidge Canyon is essentially over, much of this material must be removed, unless the Council allows it to remain. This area was eventually included within Tract A of Parcel I of SunRidge Canyon. The Parcel I zoning exhibit (attached) indicates this area as "Development area converted to open space area" (Case Z96-29, S96-033,Ordinance 97-37). The Council approved stipulations for the Parcel I rezoning regarding this fill stockpile state: 6. Prior to Final Plat approval, gain Town Council approval of a "clean-up" rezoning over Parcel "I", so that all developable lots are zoned only "R1-10A" and so that all open space parcels are zoned only "OSR". L SRC Parcel I Berm.doc Page 2 of 4 Chron 81 7. Remove all of the stored fill dirt that has been placed north of Sunridge Drive in Tract "A". 41.w. Restore the area to original contours and revegetate the disturbed area. Item 6 was done and this area is now zoned OSR (please note that our zoning map has not, to date, been changed to reflect this new zoning). Item 7 has not been done and its rescinding is the subject of this memo. SunRidge is aware that this action requires Council approval. We are sending them a copy of the Planning Department's "Cut and Fill Limitations Waiver Application", which they will need to return to you, along with their request and a copy of this letter. From Sunridge Drive the material appears as an earthen slope typically about 12' above the roadway. The material provides a visual barrier between the nearest lots in Parcel K (on Sagebrush Lane in the valley below) and Sunridge Drive. Also, it provides some barrier for the nearest lots in Parcel I on Sundown Drive, on the adjacent hill crest (to the northeast). The berm also certainly provides benefits to those lots as a noise buffer. (No study has been done to quantify the noise buffer benefit.) We believe that this fill may be over 15' deep at its deepest point above the previously existing grade. Since it exceeds the allowed 10' maximum fill, those portions exceeding 10' of fill can only remain in place if the Council grants a "cut and fill" waiver. Because the berm is existing, and is easily accessible for Council viewing, staff has not required SunRidge to survey and map the berm area that actually exceeds 10' of fill. (11w This area is contained within the area actuallyplatted in 1997 as Tract A (of Parcel I of SunRidge Canyon). Tract A is designed on the plat map as a"Drainage, Open Space, and Trail Easement". SunRidge has landscaped the roadway side of the berm. The wash side of the berm (away from the roadway), and possibly the roadway side, exceed the Subdivision Ordinance's maximum slope of 3:1 in many places, in addition to its excess fill height. However, the slopes appear visually to be relatively stable, and do not have substantial erosion. But, their steepness and unknown level of compaction raise questions about their long-term erosion potential, and their revegetation potential. Additionally, some large rocky material appears to have rolled into the adjacent wash when the fill was placed, and remains there at this time. At this point in SunRidge's development, the berm would be a major disruption if it were actually removed. And, it has visual barrier and noise barrier benefits to adjacent residences and to vehicles on Sunridge Drive. Staff recommends the following stipulations if the Council elects to grant a fill waiver and permission for the steep slope to remain: L SRC Parcel I Berm.doc Page 3 of 4 Chron 81 ■ Place trees, shrubs, and hydroseed on the top and on the wash side slope of the berm. Extend the drip watering system to provide watering for this vegetation. • Remove the large rocks and boulders from the wash bottom, to the extent feasible, using a cherry picker, crane, backhoe or appropriate similar equipment. These may be placed at the edge of the channel bottom, and securely set in place (such as by burying to 1/3 of their depth). • Stabilize any portions of the fill in excess of 2:1 slope along the drainage area. • Seek concurrence for the berm to remain from the SunRidge Homeowners Association and from adjacent residences. Present the status of these concurrences for the Council to evaluate during their consideration of this waiver. • Council approval of the fill waiver, and of allowing the steep slope to remain, is contingent on satisfactory resolution and completion of other outstanding closeout items for SunRidge Canyon. (This should be considered as one piece of the overall settlement resolution agreement.) • SunRidge shall maintain subdivision bonds, totaling at least $50,000 for 1 year after substantial completion of the above work, for subdivisions which contributed to or utilized the material in this berm. The Town will require no separate bonding, provided that SunRidge maintains the above-required level of bonding. SunRidge shall provide written designation as to which bond they will maintain, and extend,if needed. We estimate that the cost of performing the removal/revegetation work stipulated in the original zoning case (Z96-29)for Parcel I, versus that work requested in this memo represents a cost savings of$100,000--$200,000 for SunRidge Canyon. 410., Staff recommends rescinding Stipulation #7 of the 1997 Parcel I rezoning, which required ed that this fill material be removed. Staff recommends approval of the fill waiver and approval of the existing slope steepness, with the above stipulations,so that the above fill can remain in place. bb att. Zoning map--annotated 12-12-00 letter from Quinn Johnson cc: Quinn Johnson/SunCor Development r SRC Parcel I Berm.doc Page 4 of 4 Chron 81 LP' For everyone's information, the other closeout items to resolve/complete for SunRidge Canyon and their status, in accordance with our meeting minutes with SunRidge of 11-28-2000, include the following: Item# Description Current Status 1 Parcel I berm This memo, Council action required. 2 Master Drainage Plan Revisions/Mitigations Submitted for staff review. 3 Palisades Blvd—signal upgrades at Shea and Letter from staff to SunCor forthcoming. various conduits 4 Signing and striping Closeout payment, for missing items to be installed by Town forces. Need SunCor approval andpayment. 5 Sidewalks and trails Modification of segments or payment to Town. Future Council action. 6 Culverts at Parcel M,Lots 9/10/11 Construction permit issued, 2-8-01. 7 Palisades/Desert Canyon/Sunridge Drive Letter from staff to SunCor forthcoming. median and frontage,potential landscape and Council approval required. irrigation swap in lieu of separating irrigation systems 8 Sidewalk drop-off on Palisades (south of Plat Finish grading needed by SunCor. No 606) action yet. Some of these items will need to be brought to Council for consideration as noted. Staff will provide a summary memo to the Council upon satisfactory resolution/completion of all of these items. L y Cgs. vlittp• , <::: . . . ., f4t a j. , B 411►c;� , ' - Ord CC m^ \� o' tit.'',10- :, 4(r) .--•. •,'40 VIII.-_-.,VICkt41}NI l•PA '-. '- Vai IS ill tp i v t� N sue '-%- '� 4!*$ ©off_ �.: 90a• ' it ,,, k .7., •-• ._ _-1 ) 4. %Nib ^ o .� - y . i P 1- 41:14t1- 1• 224:474,47 .. . . ' ' ' - .C?' . _ . • - ,.„ ... ,...-, . ,.esti 0 atio4 -,;:Afftirepoi . - I/ebb -7-Jr.'z ..-17„, --. 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I i i a: 1 w 9 C o 4tt CO fi- F. 1 !! , . 0 0 is if 4t... • , • -,;.`! E I / a i i , co f _C "C3 // 4--> C A CEO IP( . ..— E o 0 1 � L, a) cu n_ 1 • / / co M .'' it i Los ......_ - - ' , - g '''' 's W SUNCOR December 12,2000 Randy L. Harrel, P.E. Town of Fountain Hills 16836 East Palisades Boulevard P.O. Box 17598 Fountain Hills,Arizona 85269 Hand Delivered Dear Randy: Per our conversation, I request Town approval of the following improvements to the material berm located at SunRidge and Shadow Canyon Drives in Parcel I: • Clean wash bottom by removal of boulders in flow line of wash; • Stabilize toe of slope by placing boulders at catch point of slope using low impact equipment(i.e., crane); • Revegetate wash side of berm to match plant type and density of road side. Revegetation will include hand planting and installation of a temporary drip system. Residents that we have spoken with in homes adjacent to the berm strongly support its presence. I feel that these improvements will enhance the stability and aesthetics of the berm by avoiding additional significant disturbance to the site and orotprtina c»neessful revevetatinn of the original disturbance that occurred during construction of Parcels 1 or.J. We appreciate being a part of the future of the Town of Fountain Hills. Kindest regards, Quinn Johnson P.E. Land Development Manager cc: Thomas Ward Jim Adair L o• J�'WN� ..j-$� TOWN OF FOUNTAIN HILLS COMMU NITY DEVELOPMENT DEPARTMENT Date Filed Fee Paid Accepted By 7Z-7/9 _Pod Subdivision Name • f'•� D c t; �z,v L= — li9 n c(,•t Subdivider/Developer Q�>.v�✓ sv Po,✓ fi/o+/RI I)G I•' o v LLB. (Owner or Rep. Name) (Firm Name) Address 70 2 S- C Zt2ev wn - �Izw„ > b p Day Phone f'co J..0i9 , A .r-7_ y `-t 8 0 - G 0 9 - Z z z 9 City j-,c4 ST Zip tfy Planner/Engineer (Planner/Engineer Name) (Firm Name) Address S"J /Q R , Day Phone Y �/tJZ.f/�9 fit. G✓�y' City ST Zip cCa t P4 u=' A?- 8,r z J-1 Parcel Size (in acres) Proposed Number of Lots Lot Number(s)Affected /9•trt"73 a vr7r ,v ALL = I1 cRe- IV/A N h- Maximum Depth of Cut (in feet) Maximum Depth of Fill (in feet) ))//4 1_9 Please include the following (attach additional sheets): 1. A grading plan showing the areas of cut and/or fill in excess of the 10 foot limitation. rt - Cvv�'R c.t e•g_ — 2. A narrative explaining the need for greater than 10 foot cuts and/or fills and what steps have been taken to keep the degree of cuts and/or fills in excess of 10 feet to a minimum. — 'z' -- or' If application is being filed by an agent of the owner, please complete the following shaded section. Signature of Owner„,.. O wner I,HERBY AUTHORIZE Please Pilt) Date TO FILE THIS APPLICATION. _ Subscribed and sworn before me this day of. wy A.: My Commission Expires Notary.Public 1 ce "1 TFH Case Number Fee: $300 SUNCOR Low February 23. 2001 HAND DELIVERED Town of Fountain Hills Community Development Department Director Building C 16836 E. Palisades Blvd. Fountain Hills, Arizona 85268 Dear Jeff Valder During the construction of SunRidge Drive and other nearby streets, an earthen berm was constructed adjacent to the roadway near the intersection of SunRidge and Shadow Canyon Drives. The Town of Fountain Hills requires that construction fills of 10 feet or more obtain Town Council approval. This berm exceeds 10 feet of fill. The roadside slope of the berm was planted with native vegetation several years ago which is successfully growing. However, the backside of the berm was not replanted at that time. We feel that the berm creates an attractive barrier for noise and lights for adjacent property. We are asking the Town Council to allow the berm to remain and the backside of the berm to be replanted per the enclosed landscape plan. We also intend to relocate boulders from the flow line of the wash and place them at the toe of the thw slope. I am enclosing several letters from neighboring property owners expressing their support of the proposed preservation and revegetation of the referenced berm. I am also enclosing a Cut and Fill Limitations Waiver application, a $300 application fee, and a grading plan for review by your department. If you have any questions, feel free to contact me at 602-686-3960. Thank you for your consideration. Kindest regards, Qui , P.E. Land Development Manager Enclosures L _ D:),, TOWN OF FOUNTAIN HILLS MEMORANDUM L TO: The Honorable Mayor and Town Council THROUGH: Paul Nordin,Town Manager FROM: Jesse Drake, Senior Planner Jp DATE: March 30, 2001 SUBJECT: Consideration of the Special Use Permit for " Getz Pest Control". This request is for approval of a Special Use Permit which would allow Mr. Robert Getz to operate Getz Pest Control service from his residence at 17511 Yamu Kiva Circle. Please refer to the attached Staff report for additional details regarding this request. (lbw TOWN OF FOUNTAIN HILLS 41bor PLANNING AND ZONING COMMISSION AND STAFF REPORT April 5, 2001 CASE NO: SU2001-02 PROJECT MANAGER: Jesse Drake LOCATION: 17511 Yamu Kiva Circle REQUEST: Consideration of a Special Use Permit, which would allow Mr. Robert • Getz to operate Getz Pest Control service from his residence. DESCRIPTION: APPLICANT: Getz Pest Control OWNER: Robert Getz EXISTING ZONING: "R1-8" EXISTING CONDITION: Existing single family residence SURROUNDING LAND USES AND ZONING: NORTH: Existing single family residence, zoned "R1-8". SOUTH: Existing single family residence, zoned "R1-8". (kw EAST: Fort McDowell Indian Reservation WEST: Existing single family residence, zoned "R1-8". SUMMARY: This request is for approval of a Special Use Permit, which would allow a pest control service to be operated from a single-family residence. The applicant conducts the pest control service using a single truck. According to the applicant, all chemicals used in the pest control business are stored and locked on the truck which remains in the driveway, or in the garage, when at the residence. EVALUATION: Principal uses permitted in an R1-8 zoning district include single-family dwellings, churches, schools, parks, playgrounds and other community facilities. The proposed use is permitted in residential zoning districts with an approved Special Use Permit. Getz Pest Control had been operating from 13204 North Mountainside Drive #C, with a Special Use Permit obtained in 1994 for that location. Since every Special Use Permit is applicable only to the specific use, and to the specific property, for L which it is issued, when Mr. Getz purchased his home on Yamu Kiva Circle, the move necessitated this request for a new Special Use Permit. In the operation of the business, Mr. Getz travels to the residence or business of the customer, therefore, little or no additional traffic is generated in the neighborhood and no additional parking for the business is required. RECOMMENDATION: Planning and Zoning Commission recommended approval of SU 2001-02, "Getz Pest Control" on March 22, 2001 with one stipulation, and staff recommends approval of SU 2001-02, "Getz Pest Control" with the following stipulation: 1. The service truck shall be parked within the garage at night. L L 8 OCD C5 0 0C.) 0 C. C::, C:.) 11 [ I,: [ r--- .- .- ..- .- - STATE LAND i i 4160, 15,400 ii•••ONO••MM.••1.•••MN•II EN••111[M11 II II OMNI III 1111 NMI•1. ...--\ .• e- -)----) --- e BACA DR .. 'ig$,'.,;'---- HA ki-.E--- -T'), te7 I le.- , 7 r"----t I 1 . tv.,, --.! "------—_._ ' ,'- icm. 1_: 1 , _ 't, /O --- - • )- '• IP7-7--- _ t. , • EL PUEBLO BLVD . 1 ) , 15,200 .-C.A 1— ,. • h, r . 8 ) L - ORO GRANDE DR -.. ..-r. - -i ; . • — - II .. ,.' • ' ......--"- , .. ', ''' a . . ,. i.„ _ a .,--- -r-,- 1--- - - . 15,000 . te „:-- „--- _ _ Alt),4 CT_--- (-:— - ,.. ci - __ e• .- ...- ...- da I ...- , Pit ' -----t-- ----- el FOUR PEAKS __, ,4 LIEN"( wAsw - - re--- • s LIE, NEIGHBORHOOD 14800 qv, ,CY ''"---_,..-------- , ,'--. .-- ... FOUR PEAKS , . . -.....- , a I ..,7.,_ o, % --... .11-ir 1 , .,s r— iillW 14,600AVENUE ... --.... . , . , . -... . •,-,..- el -... 1. , CC CALAVERAS . • • (Li el' •----1 , c. ......._______--L__ : . .-. • --: I CO . (2. ---- -- , •-,---- ' n cc_._. . _ ili 7--..--- ---,--.--- ..--;----.- ••--''',. • _, 533 ‘ , •.. -ZAN'-atil g_ z -... • 14,400 , ..---,..-- --- -... • ...g - • .-t-,_. ..... .- --- .. .----,.-= . -- - s-- ,,,, _. CALICO .. • -I F-, :-.,- • Lij •• ASHOROOK WASH ,. 14,200 „......--- 'ALUM- ASHBROOK WASH 9 - ...•...........-........ .. . . ,. . ,. .... it,..,...,_, a 0 CA "..;•,.. • r, . _._•--- , - aki 11051k 1"-- , ...,----• _..---------- •- . . .__ ------- § ..-- , • cr 14,000 2 11.111tNutaa - -- - ---... • .. 0 .....__ _.--- --________ .. ... C a 7 a , . _ . L .......... .13,800 , NE NE mmENNEN EN iimmioNE NE --- - _ . .- CD 00� 8r --` TOWN OF FOUNTAIN HILLS '� COMMUNITY DEVELOPMENT ART�,,,,� DEPARTMENT E : : -S—RECIALJSETPERM! q - 4 -:::', ..?,::::;‘, .4-!, _ . 0- A !7 04-11 Date Filed Fee Paid � ZI Z + 1 $ 7C.r c `tij cfl Accepted By Type of Special Use Requested �- D �1 �� Tt7s-\-- Ccnir-o Address of Subject Pr perty Yetwkik, Zoning 17S11 k';va c,... r st�pn- �kcJ fi Legal Description: Plat 41 Block CLot(s) I l Applicant ` Day Phone-Cell 6��1/t�o-k 0 1 1 ` s f L O r e I Address , <UokCity oKST Zipit •---- 17511 itelLt Gie. I r.. dit /,/,// s 81541.p Owner �� Day one 1 3� cIF EA � = 5, .�, 44, ci t', City _ 'n ''//� ST Zip des Sigture �' - I S44 of Owner I HERBY AUTHORIZE(Please Print) Date 4 L ' ''7 � .- F;, - ' Gy of eft E 3 , . . .:.Avei eFes. TO FILE THIS •,�- -�3,� �� r. ,,Ler&,� � Subscribed and sworn before me this day of , 19 My Commission Expires Notary Public (Seal) Please Provide the Following(attach additional sheets): 1. Mailing labels with names and addresses of all property owners within 300 feet of the external boundaries of the subject property. 2. 3 full size prints (preferably 24"X36") of the site plan showing minimum zoning requirements and the proposed development if the Special Use Permit is granted, as well as the exterior elevations. 3. 1 8.5" X 11" photostatic reduction of each of the above referenced exhibits. 4. Describe the proposed use, the operations of the use, and the facilities proposed for the land use. 5. A narrative describing any adverse impact the proposed land use may have on the surrounding properties and on the neighborhood and what steps will be taken to avoid these adverse impacts. TFH Case Number iir;ee Schedule Attached GETZ Pest Control PO Box 17284 Fountain Hills, AZ 85269 `l L ej1 c of iv,4 c ov7 e rl 11 n • 4v►Q ' 6ck i ' A 4 `, i � u %;-) 1/41e ocu tpk1-/vW(z 'v" t \ g€74z_rlsi aeift^1 , 1, 5('13c 1-cA“,-(cit%r? 14; )15 sM4-6) ,84 \okysin5 my hockse Yaotk Ct. ) :Je.4 ). 0(,1 ` Q S�C;a (A çecnk '1\ e e rctgg �t e5* C a ni \ 1s eb c ,S v�P5S 1 S q5 c� te5 i clue n'�:Q.1 Act� c 6-% Ccifn 4.1 "c.a. tLk‘N. -My \Oik't SO e5S OPc ICNC, t c J k `(5 L edicttk�,c.l p d w / (( c 6wIt,c,j5 S--to`i•e A n oCkeA a o\ Itlex *Irx -AkNe `c s Nskel •� --\\-te a a e o 1 trucLy L.j\xe O t 4 iX Se auIi ts'S i e c Vt e vri c cals ate ckvI r- )0e k a l� �e cVe‘1 cc\ I t5e n6k ) Ii?e On lvit L 4'0113 ate Z. j)1-(1,5AO T Cbernon (OP VeyonjE. 2 a�1cl 0. s � c 0cf 4)P‘, keC(t Se 1 c. c o� Y)e'e a \cic tio u .c 65 5 V3,t -01 . 4 . one 6 i� 5t ` eP; F &(11.e cdL 1�e\d'U o` c�e�� t r1 & \a c; Pt ) i coI4itiQ r ��©� Y\ \dct\ , c 'i t p „ yrz k\\'I Alkii54\€5S sLnc 8L, \.)cio- he.)-ex 1°4 Cal C&CC i e4ctA (0( o'c clAQ•kL10�'1 cJJ` T- oT • on (�(n t R ixse c O A S1eflt e_c�S o rick cons It 9 `k r csi O kczv cbc c'6c- k ko )rn f e \110 o�- d� y 5 � y Corn rn� c ,"C 0 6.ki s i1 ock. - co-ea , .11c"'-'-i 5 Lz\nk4 tAck\- (4*A-1 avi\-€eir.) 6`) Ptio,;? \/1 icLUs tj(NitA \R%-knci.44.6 600) keek Of' my i .coiekx 6(50 e c€ 0 e Seditq e IN4o,p> 5\ilett.) e;.tA. lOceitiO0 c \1 a�c15 � �� AA/ a u_ Rase 1 I( doe Ca� -\() an 5t.:1Q MEMORANDUM L TO: TOWN COUNCILMEMBERS FROM: MAYOR SHARON MORG DATE: DECEMBER 13,2000 SUBJECT: SCOTTSDALE CONVENTION & VISITORS BUREAU During the last few months, a group of Fountain Hills' hotel owners have approached both Paul and me concerning the Town possibly contributing a portion of our bed tax revenue to the Scottsdale Convention and Visitors Bureau (the "Bureau"). The purpose of this contribution would be to allow Fountain Hills the opportunity to be marketed both regionally and nationally using the Bureau's extensive programs. Attached for your review please find; 1) a letter from the group of Fountain Hills hotel owners mentioned above, 2) a letter from Rachel Sacco, the Bureau Director, and (3) a briefcase including marketing guides and presentation materials from the Bureau. The annual amount requested by the Bureau would be approximately $30,000. The Bureau does not allow individual or private membership. Therefore, the Town's membership would be required if Fountain Hills were to participate. I believe that the benefits that the Town would derive from such a membership are worthy of our consideration. Specifically, it would be in our best interest to help attract more visitors to Fountain Hills for our hotels, golf/tennis, recreational amenities, and for our new Community Center. There is no particular rush to make a decision on this item. I could, for example, schedule a Council Study Session on the evening of either Tuesday, January 16th, or Tuesday, January 23rd. Please review the attached materials and letters and advise Paul or myself if you believe the ideas presented have merit and if you would like to participate in a study session to learn more about this request. I also believe that it would be important to have our new community center director's input on this concept. Before a final decision is made, I would like to suggest that it would be in our best interest to have our new director give us his or her input regarding this request. L Vhc / bai COPPER W YND Arizona's Premier Mountainside Country Club August 28, 2000 The Honorable Sharon Morgan, Mayor and City Council of Fountain Hills P.O. Box 17958 Fountain Hills, AZ 85269 Your Honor and Council Members, We are very strong believers in this community and want to do as much as we can to see it prosper. The special ambience of Fountain Hills is certainly one of the elements that make it such an attractive place to live and work. Tourism can play a pivotal role in this process. The new Community Center, currently under construction, is a significant step in attracting business and leisure activity to Fountain Hills. The direct sales that these visitors generate, and the resulting tax revenues, benefit both individual merchants and the town as a whole. Marketing Fountain Hills properly is a major element in achieving this economic growth. In many cities, the convention and visitors bureau is charged with the responsibility of (lw promoting their community and its businesses. The City of Paradise Valley was faced with this problem several years ago. Their solution was to enlist the services of the Scottsdale Convention and Visitors Bureau (SCVB). They contracted with them to market and promote Paradise Valley. The compensation for this service is a portion of their bed tax that is dedicated to the SCVB. The benefits that can be derived from this relationship are significant. We can participate in cooperative advertising efforts that would substantially reduce the cost of advertising on our own. We can participate and be represented at trade shows that previously were cost prohibitive. The marketing abilities of the SCVB can bring journalists to Fountain Hills concurrent with visits to Scottsdale. And, when information is requested about Scottsdale from individual travelers, we will be included. Leads for group and convention business are a key competent of what a convention and visitors bureau add to a community. And as we continue to develop Fountain Hills' tourism industry, working with the SCVB will allow us to promote this destination immediately and at a fraction of the cost that it would take us to do on our own. An integral reason for aligning Fountain Hills with Scottsdale is the differentiation in the consumer's mind about this destination versus Phoenix. Scottsdale has invested tremendous dollars and resources to establishing an identity. Fountain Hills currently is, and should always be thought of, more akin to Scottsdale than Phoenix. L 13225 N.EagleRidge Drive Fountain Hills,AZ 85268 USA Telephone:480..3.3.3.1900 Fa 480.333.1901 We have had preliminary conversations with Rachel Sacco, Executive Director of the Scottsdale Convention and Visitors Bureau. Their by-laws prohibit them from promoting entities that do not have a Scottsdale address. Therefore, individual businesses can not independently join. We can, however, set up an arrangement similar to Paradise Valley. We would need to direct a portion of the bed tax collected at the lodging establishments. That amount would be one percentage point of the bed tax. Currently, we have about 100 rooms in Fountain Hills. Though the exact dollar amount is not readily available, rough estimates would indicate that this is not a large sum of money for the benefits we would enjoy. By now you are asking the question, "What is the benefit for the Scottsdale Convention and Visitors Bureau in the relationship?" For them, Fountain Hills represents a lot of what they have been promoting about Scottsdale. Our hotels, recreation, businesses and sense of community are the image they have instilled in people's minds about Scottsdale. It would be a wonderful addition to their marketing plan to include us in it. The revenue that one percentage point of bed tax will generate will not be a great amount. They see this as an opportunity to enhance what they offer, not to create a profit source. We appreciate your consideration of this proposal and hope to review it with you shortly. Sincerely, vkzo(k.) Lan erman Conna Ray Sam rivedi General Manager General Manager Owner/General The Club at CopperWynd Southwest Inn Manager—Comfort Inn Roxanne Bbryczki Owner Arizona Trails Bed & Breakfast Reservations Service L L scottsdale October 5, 2000 Paul Nordin Fountain Hills Town Manager The Town of Fountain Hills P.O. Box 17958 Fountain Hills, AZ 85269 Dear Paul: Thank you for the opportunity to put some thoughts in writing about a cooperative marketing agreement between Scottsdale and Fountain Hills. While brief, I hope the following gives you a sense of how I see this relationship working. I am looking forward to discussing it in detail with you and to the Fountain Hills Town Council. To the visitor, the Scottsdale experience often extends beyond the city limits of Scottsdale into Paradise Valley, Carefree and Fountain Hills. In fact, as our community continues to grow, we may find that part of the experience we are promoting to our visitors is actually fulfilled in the desert areas in neighboring communities. By cooperatively working with our neighboring communities such as Fountain Hills, we can create valuable partnerships that serve the tourism interest of these communities, as well as our visitor. A model for this partnership is already in place. The Scottsdale Convention & Visitors Bureau, a division of the Scottsdale Chamber of Commerce, has had a successful partnership with the Town of Paradise Valley that has been extremely beneficial to the Paradise Valley resorts, as well as to the Town in terms of ensuring the bed tax revenue collected from the resorts remains strong. In 1987, the Town of Paradise Valley raised their bed tax 1%at the request of the Paradise Valley hotels and resorts, with the agreement that funds be invested into marketing the Paradise Valley hotels through the Scottsdale Convention &Visitors Bureau's efforts. As a result, the Scottsdale CVB has a contract with the Town of Paradise Valley, in addition to a contract with the City of Scottsdale to use these bed tax funds to promote the Scottsdale/Paradise Valley marketplace. The combined efforts of this partnership have had positive effects economically for the resorts and hotels, as well as providing a dialogue between the two municipalities regarding tourism issues that impact the communities and the resorts. scottsdale convention &visitors bureau 7343 scottsdale mall scottsdale arizona 85251 usa 480 945 8481 800 877 1117 www.scottsdalecvb.corn a division of the Scottsdale chamber of commerce Page Two (tar Regular meetings between the Town of Paradise Valley and it's resorts are organized by the Scottsdale CVB in addition to the quarterly hotel meeting, with both elected officials of Scottsdale and Paradise Valley and Town and City staff invited to attend. Regular productivity reports are sent on a quarterly basis to Scottsdale and Paradise Valley, as well as weekly and monthly activity reports. I would welcome the opportunity to go over in detail how our relationship is structured and share a contract and oversight procedures, as well. In the case of Fountain Hill's, I think a similar partnership with Scottsdale would be beneficial, as the high value customer that the Scottsdale CVB is targeting, is the same customer the resorts in Fountain Hills are seeking. The Scottsdale CVB's overall strategy is to create brand awareness, positioning Scottsdale as a contemporary resort community which has compelling cultural amenities, natural scenic beauty, and engaging outdoor activities; all uniquely situated in the Sonoran Desert of the American Southwest. Our marketing strategy includes advertising, public and media relations and direct sales and marketing programs to consumer and group market segments. This approach provides a consistent umbrella image that brands Scottsdale and provides a forum in which our members and partners can further define their own products. A high level of importance is placed on marketing efforts that ensure the city is attracting visitors who 460 share residents'values. These high value visitor not only stay longer and spend more, but they also share our residents'appreciation of Scottsdale's natural scenic beauty, cultural amenities and lifestyle. Many of Scottsdale's competing destinations have significantly larger budgets to execute sales and marketing programs. The Scottsdale CVB's ability to increase demand for our product is dependent on our ability to get our message out via advertising, public relations and direct sales programs. We rely heavily on our partnershp with our members, which has increased our advertising reach 4-fold. We have received a good return on investment from our efforts as evidenced by the following points and the attached year end results for Fiscal Year 99/2000. • Over$109 million of direct business into Scottsdale/Paradise Valley was recorded as a result of bookings from CVB generated leads. • As a result of advertising and public relations, over 75,000 visitor inquires were recorded in our database. With a conversion rate of 62%, this generated an estimated$84 million in projected economic impact in individual leisure visitor revenues. filiggs118.11.111.11.1.1.11"." Page Three tkor due to the cooperative expands exponentially This Cug's advertising planpromote the destination. ■ The value of the Scottsdale members who join forces with us to p budget, and advertising support of Chamber1 million advertising a inadvertising value to Scottsdale's$ support adds$3 million reaches 345 million readers and viewers worldwide. coverage as a result of domestic and► and • The CVB secured d more than$5.3 million in free editorialmillion people in worldwide readership internationaall public relations and reached more than 245 viewing. 450,000 from Town ($3.5 million from Scottsdale bed tax, $450,000 coveted of approximately$4 million as possible to bring o With our budget t to leverage every dollar as effectively that tax)we attempt communities such as Fountain Hills, highof Paradise customerVat bed t ) our Scottsdale marketplace. Partnerships withThe economic benefit value to will attend local events I to a similar customer, make economic sens s share similar characteristics and tao the business community of Fountain Hills,as visitor extends beyond the hotels and into the and frequent local restaurants and retail outlets.enclosing ou he r annual reports from Fiscal Year 99/2000, as well as our main fulfillment piece,t I am Scottsdaleroximately 200,000 visitors. Destination Guide,which reaches app When we meet again on October 16, I will bring our 18 month market plan schedule of cooperative Plus, sample copies of advertising, direct mail and other advertising, public relations, and tradeshow plans. marketing materials for your review. Please do not hesitate to call me in the meantime, if I can answer any questions or be of assistance. Best Regards, ____;/1/./ 3 fp ) ct 1 Sacco