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Home My WebLink AboutMMPC.2018.0627.Minutes >rV A IN 4,6 COY o- ��, �� TOWN OF FOUNTAIN HILLS `�` � MINUTES OF THE REGULAR MEETING OF THE , MCDOWELL MOUNTAIN PRESERVATION COMMISSION w June 27,2018 that is tsr" AGENDA ITEM#1: CALL TO ORDER AND PLEDGE OF ALLEGIANCE A public meeting of the McDowell Mountain Preservation Commission was convened and called to order by Chair Bill Myers at 5:12 p.m., due to the late arrival of Commissioner Tom Aiello, Wednesday, June, 27, 2018 in the Council Chambers at Town Hall, located at 16705 East Avenue of the Fountains, Fountain Hills, Arizona. AGENDA ITEM#2: ROLL CALL Present at roll call were Chair Bill Myers, Commissioner Tom Aiello, Commissioner Bill Craig and Commissioner Klaus Schadle. Absent at roll call was Vice-Chair Tom Barberic, Commissioners Stan Ruden and Ken Thornton. Staff members present were Community Services Director Rachael Goodwin and Executive Assistant Jennifer Lyons. AGENDA ITEM#3: CALL TO THE PUBLIC No one from the public wished to speak. AGENDA ITEM #4: CONSIDERATION OF APPROVING THE MAY 22, 2018 MEETING L MINUTES Chair Myers made a motion to approve the minutes of the May 22, 2018 meeting, Commissioner Aiello seconded and the motion passed by unanimous vote. AGENDA ITEM#5: UPDATE ON THE 2018 MMPC OBJECTIVES • Chair Myers stated that unless anyone has any new items to mention that the objectives will be addressed in the other agenda items 6 through 15. AGENDA ITEM#6: UPDATE ON THE LOWER SONORAN TRAIL SIGNS • Director Goodwin confirmed that signs were received on Friday, June 22, 2018. Additionally, Director Goodwin confirmed that the signs were paid and will be received, as indicated in this year's budget cycle. • Chair Myers reported that The MMPC and most of the conservancy will put up about 50 or 80 signs on the lower Sonoran Trail. AGENDA ITEM#7: UPDATE ON THE UPDATED MAP STATUS Director Goodwin reported that the maps are being updated by Town GIS Technician/CAD Operator Ken Valverde. AGENDA ITEM#8: UPDATE ON TRAIL COUNTERS The replacement trail counters will meet requirements. 0 Chair Myers reported that Commissioner Bill Craig and he will hike up the trail and set-up a new trail counter in a month or so. ,,,,. McDowell Mountain Preservation Commission Page 1 of 4 G:Commission MMPCIAgenda&MinuteslMinutes12018/052218M e • • • kor AGENDA ITEM #9: UPDATE ON THE NEXT TRAILHEAD VISIT BY COUNCIL AND OTHERS • Director Goodwin explained that a date for June 28, 2018 was set for a Trailhead visit for Commission and Council but was cancelled due to availability to site. We do intend to hold another one and will have to coordinate. We need the approval of Blucor as to not interrupt what they are doing we are at a point in construction where there is a lot going on and will require Blucor's approval, as to not interrupt their work on the trailhead. • Commissioner Bill Craig inquired about access to the trailhead. • Director Goodwin stated that going up there right now is not an option and they must come through her. • Director Goodwin stated that there some discussion as to whether Council and Mayoral candidates should be included in the site visit. AGENDA ITEM#10: UPDATE ON THE SONORAN CONSERVANCY • Commissioner Craig brought up the coordination of the Carol and the hike schedule • Director Goodwin reported that regarding Carol and hike schedule that the best way to consider location as to-be-determined and make sure the websites have updates, when we have some. • Commissioner Craig reported that 50 Armbands for the Trailhead stewards and possibly ones that we can use for the hiking stewards that we are waiting on a company to give us some examples. AGENDA ITEM#11: DISCUSSION ON OR CODES AND SIGNS kaw. • Director Goodwin reported that the existing QR codes do not operate and need to be replaced. The QR codes do not work with interface. Director Goodwin will get with Ken Valverde about linking the QR codes to the Town Website. It was mentioned that other technology may need to be replaced and the possibility of a mobile application. • Commissioner Bill Craig reported that the last minutes mentioned about using a new technology. • Director Goodwin responded by stating that it was mentioned that there are other technology may need to be replaced and the possibility of a mobile application. AGENDA ITEM#12: DISCUSSION ON THE APPROVED 2018-2019 MMPC BUDGET • Chair Myers requested an update on the approved budget and requested a copy of the approved budget. • Director Goodwin reported that after re-examination of the budget, Council approved the budget for 2018-2019 fiscal year. The new budget will include a reduction of the sign budget, with a rolling of the funds for the Grand Opening, as well as temporary restroom funding included in budget. AGENDA ITEM#13: UPDATE ON THE TRAILHEAD GRAND OPENING • Chair Myers mentioned that The May 30, 2018 meeting was postponed. My understanding was that Grady still wanted to be involved in the process. • Director Goodwin reported that she mentioned that to him and that they will be setting some up later half of July for meeting before July 27, 2018. 4111., McDowell Mountain Preservation Commission Page 2 of 4 G:Commission MMPCIAgenda&MinuteslMinutes120/8/052218M r /y 4 , • AGENDA ITEM#14: UPDATE ON ACCESS TO TRAILS FROM TRAILHEAD ihr • Director Goodwin reported J2 Engineering and Blucor brought to our attention during a meeting that the entrance to overlook by the Ramada is the trailhead entrance. This entrance is hidden and due to this will prompt most visitors to the trailhead to hop over the fire fence and go up the promenade. So fire gate access road will function as entrance with possibly a bollard that could be pulled up to allow fire emergency vehicles. Bikes and people will be able to navigate but no vehicles will be able to access or permitted through fire gate. The fire gate will swing across to allow access for emergency vehicles. • Commissioner Craig mentioned that Wheelchair access is located at overlook, if we still want that area for wheelchair access. • Director Goodwin responded, we are not for sure it will be addressed. Confirmed that is intended to be wheelchair accessible and passable. • Commissioner Aiello mentioned concern about accessing the the First set of gates. • Director Goodwin addressed that the first set of gates along with the lower ones will be open during hours and the sidewalk as well AGENDA ITEM #15: UPDATE ON THE ADERO CANYON TRAILHEAD CONSTRUCTION PROJECT • Director Goodwin reported that the gates stating that not all of the ironwork is ordered for gates and special order is delayed. So we need something more readily be attached. So they are being tor submitted and under review. We are finding multiple construction errors, not being built to specifications. Things that are not being built to spec. Water, sewer line and irrigation had to be redone, which included removing and reinstalling piping. The Blucor superintendent was replaced due to not reading plans properly. Town is unable to be on site daily. Inspections were not inspected in person, only by pictures. EPCOR and SRP perform their own inspections. The restroom building did not pass inspections and encountered multiple redo to pass inspections. Very formulized must follow process now. They must submit, review and if passed, then you may proceed. Changes that may cost the Town remain to be seen and the contractor does not want to be at fault. Hopefully we move through and it won't cost the Town. Justin Weldy, Public Works Director is the key contact for the Town on this project. Allen Bryan, Town Inspector is out on leave due to broken ankle. The project is behind schedule about 30 days potential to make up that is probably September for completion. Toll Brothers is looking to develop two parcels adjacent to trailhead first start high and work low. They need to complete utilities before they can issue certificate of occupancy for homes. Timing is unknown and we know that they want to move quickly. Toll Brothers must provide pedestrian access if road is not accessible during roadway construction. My understanding that the parking would be where the gate is now. Development agreement, Bob Rogers probably monitors the development agreement. Most of the 1.8 million for the project will be expended by end of year and some held over. • A member from the public made a comment regarding the quality assurance issues said that he is a 4ajip' McDowell Mountain Preservation Commission Page 3 of 4 G:Commission MMPCIAgenda&MinuteslMinutes12018/052218M . . 0 0 • • construction consultant and would volunteer is services if needed. (IW • Director Goodwin reported that the number of individuals that designed the trailhead from approximately twelve years ago is no longer with us and that some of the designs are outdated. • Chair Myers requested the total contract amount for the project. • Director Goodwin reported that is roughly about 2.2 million. AGENDA ITEM#16: CONSIDERATION OF ADJOURNMENT Commissioner Craig made a motion to adjourn at 5:52 p.m., Commissioner Schadle seconded and the motion passed by unanimous vote. McDo Moun in Preservation Commission By: Bill ers, Chair (hr Reviewed by: Rachael Good irector of Community Services 1.) Prepared by: Angela Pad ett-Esp •tt__ xecutive Assistant CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the McDowell Mountain Preservation Commission Meeting held on June 27, 2018. I further certify that the meeting as duly called and that a quorum was present. �4 By: (4 � _ Je ifer Ly , xecut. e Assistant Dated this 18th day of October 2018 McDowell Mountain Preservation Commission Page 4 of 4 G.•Commission MMPCL4genda&Minutes1Minutes12018/052218M