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Home My WebLink AboutMMPC.2019.0129.Minutes k°f. � r> TOWN OF FOUNTAIN HILLS O ,t i 1 MINUTES OF THE REGULAR MEETING OF THE z ° , MCDOWELL MOUNTAIN PRESERVATION COMMISSION January 29,2019 chat is isv v AGENDA ITEM#1: CALL TO ORDER AND PLEDGE OF ALLEGIANCE A public meeting of the McDowell Mountain Preservation Commission was convened and called to order by Chair Bill Myers at 5:03 p.m. on Tuesday, January 29, 2019 in the Council Chambers at Town Hall, located at 16705 East Avenue of the Fountains, Fountain Hills, Arizona. AGENDA ITEM#2: ROLL CALL Present at roll call were Chair Bill Myers, Vice-Chair Tom Barberic, Commissioner Bill Craig, Commissioner Tom Aiello and Commissioner Ken Thornton and Commissioner Stan Ruden. Absent at roll call was Commissioner Klaus Schadle. Staff members present were Community Services Director Rachael Goodwin and Executive Assistant Angela Padgett-Espiritu. AGENDA ITEM#3: CALL TO THE PUBLIC No one from the public wished to speak. AGENDA ITEM #4: CONSIDERATION OF APPROVING THE OCTOBER 23, 2018 AND THE NOVEMBER 27,2018 MEETING MINUTES Commissioner Ruden made a motion to approve, Commissioner Thornton second the motion and the motion passed by unanimous vote. AGENDA ITEM#5: DISCUSSION OF 2019 MMPC OBJECTIVES AND WORK GROUPS Chairs Myers reported on the 9 current objectives and workgroups of the 2019 MMPC objectives. (documents attached) o Objective 1: The Town will erect 31 temporary signs on the temporary road going to the Adero Canyon Trailhead. For example, speed limit signs, bump sign and an arrow sign putting toward the trailhead. o Objective 2: All done except for 1 sign. o Objective 3: Get a group together to make a recommendation to the Town. A possible recommendation for a first aid kit at the trailhead. o Objective 4: Director Goodwin reported that we are expecting Toll Brothers to be on target with completion of the road to the Trailhead by late Spring or early Summer. Director Goodwin addressed questions regarding a safe and walkable path to the trailhead during road construction and water tank at the trailhead; intent is to Chair Myers clarified that when everything is complete, there will be a walking path to the trailhead and a paved road to the trailhead. o Objective 5: Commissioner Thornton has agreed to get the 18 volunteers. o Objective 6: Chair Myers reported that we took 4 or 5 council members up to the fire road access at the trailhead. McDowell Mountain Preservation Commission Page 1 of 3 G:Commiss:G:Commissionda&MinuteslMinutesl2018/052218M o Objective 7: Commissioner Craig reported that we are waiting on the map from Town GIS Technician/CAD Operator Ken Valverde. o Objective 8: Chair Myers clarified that Marksman is a 24-hour guard service that Toll Brothers has hired to keep people from stealing construction materials and to keep fires from happening. As well as, coordinating with Sheriff to assist with enforcing the rules of the trailhead. o Objective 9: Chair Myers reported that a lot of these things can be done with the help of the Sonoran Conservancy of Fountain Hills. AGENDA ITEM#6: UPDATE ON THE LOWER SONORAN TRAIL SIGNS Chair Myers reported that of the 228 signs, all were put in with the exception of 4 signs. AGENDA ITEM#7: UPDATE ON THE PROPOSED 2019-2020 BUDGET • Director Goodwin reported on the current 2018-2019 budget and proposed 2019-2020 budget (see attached). Director Goodwin mentioned to the commission that the current budget does not reflect all expenses at this time. Director Goodwin reported on the line items in the budget such as; leases, printing, tools, electric, utilities and signs. This budget encompasses all PR Trails, which encompasses all trails, such as the Botanical Gardens. Director Goodwin responded to Commissioner Craig question in regard to the printing the smaller version of the preserve trail map being printed. Director Goodwin reminded the commission that the Town will not reimburse the Sonoran Conservancy for printing of preserve trail map on their own and that they must go through the Town and that the Town would need to pay for the printing of these maps. AGENDA ITEM#8: UPDATE ON TRAIL COUNTERS • Commissioner Ruden reported (table of trail count attached) we have 5 trail counters working and 1 that is in Commissioner Craig's garage. The count for the Botanical will be the same as last month. The count for the Adero Canyon Trailhead is up to 10,000 passes of hikers and is up 35% more than last month and this comparable to last year. AGENDA ITEM#9: UPDATE ON THE SONORAN CONSERVANCY • Commissioner Craig reported that the Sonoran Conservancy has a new board member, Janis Holden. The website is being worked on to bring up to date with Trailhead. Pam Cissik continues to host and we are looking at funding options. • Chair Myers commented that we can raise as much as the 501 C3 would that we need to get clarification as to whether or not bow hunting is allowed in the Preserve. Worse case they may = allow bow hunters but will find out. • Vice-Chair Barberic mentioned that next year we should look at the Republic Grant. AGENDA ITEM#10: DISCUSSION ON QR CODES AND SIGNS • Chair Myers recommended putting a link on the Town's website to Sonoran Conservancy. • Director Goodwin addressed issue with QR codes not working and will look into put QR code over the existing that is functioning. McDowell Mountain Preservation Commission Page 2 of 3 G.•CommissiG:Commissionda&MinuteslMinutes12018/052218M =S AGENDA ITEM#11: DISCUSSION ON GEOCACHING WITHIN 5 FEET OF THE TRAILS • Chair Myers asked if the commission is able to recommend to the council regarding Geocaching within 5 feet of the trails. • Director Goodwin responded to commission put together on the next meeting and to draft a consideration regarding the Town's policy on Geocaching. AGENDA ITEM #12: UPDATE ON THE ADERO CANYON TRAILHEAD CONSTRUCTION PROJECT • Director Goodwin reported no new updates AGENDA ITEM#13: UPDATE ON ACCESS TO TRAILS FROM THE TRAILHEAD Chair Myers reported that this was addressed in the agenda along with the other updates. AGENDA ITEM#14: CONSIDERATION OF ADJOURNMENT Vice Chair Barberic made a motion to adjourn at 6:41 p.m., Commissioner Ruden seconded and the motion passed by unanimous vote. ,' A, ;_i JMcDowell Mountain "rvati mission By: Bill Myers, Chair Reviewed by: Rachael Goo. in, Director of Community Services Prepared by: ,fil An ela Padge - piritu ecutive Assistant CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the McDowell Mountain Preservation Commission Meeting held on January 29, 2' •. I further certify that the meeting as duly called and that a quorum was present. By: 1144 A A'a�a 4�- piritu,Executive Assistant Dated this February 28th, 2019 McDowell Mountain Preservation Commission Page 3 of 3 G:CommissiG:Commissionda&Minutes1Minutes12018/052218M MMPC Current Objectives. January 2019 We have identified about 26 preliminary objectives for MMPC for 2019. Many other objectives over the last decade have been completed. Of the 26,the following 9 seem to be the most pressing. At the MMPC meeting in late January,we will discuss each and assign to a work group. The new group of 7 Commissioners will be interviewed in early February and the objectives may change a little. The coordination with SCFH is more important this year as that great group is now more involved in the 2 Trailheads. More recognition of SCFH is still needed. Objective Workgrouo 1) Some signage to the two Trailheads from Town Adero Canyon Trailhead 2) Finish ST/LST signage Adero Canyon Trailhead 3) First aid kits and defibulators in the two trailheads Construction/Trailhead 4) Assist with completion of the ACT Construction/Trailhead 5) Coordinate the two Town fairs Preserve Marketing/Fairs 6) Assist with the completion of the Fire Road in the Preserve. Construction/Trailhead 7) 1-2 new Trails in the Preserve Adero Canyon Trailhead 8) Coordination with Sheriff and Marksman Value of the Preserve 9) Begin public awareness campaign on the new Trailhead Preserve Marketing/Fairs A good start. rorororororororo;roro; ro;ro roh7 N>. O ] Fo OP HHHHHHHHHHHHH H (DO '_] 0-, flw H H H H H H H H H H H H H H H O O r rrr rrrrrrr r H N N•N mo• mmmmmmmmmm 0 N �N • r m .A.A rA,A W W N N ro QM w to 0 •0•HH00..1�7�1N LII WO O 0 H • UlaN N1001WOUlO Z Z7d to H L I ro as•• to ui Lz Z H M''d'T]•t Q ii C']U]Q ro & ( • •ro oI]L'IHrHt ',LI r o ro pd�U'Z3ZH�QZ� Li r r] _ O3 H �i Z'] 1OC›I I0 tHGaH H ZKH d 7 n t7 H a 1M H ti C H r H M 0 H r . 11�. ....�'1 r m .4 H \\I ....) = 4 Z rl 1 um 22 w w w I-'NmWW N ro gZ f� �l �l �7 NMI...) 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Ci]w 0 0 0 omoo010000000wo HO rA .A rA mm00000m000w0 LXi H H H .A rA H AA ow Ul to o 0 1< t0 t0 00 01 o H .A-1 o m U]►d rr WO 0W0000oo0N000O iH o\o o\° o\o o\o o\o o\o o\o ow o\o o\o o\o o\o o\o o\°o\o r+ p.H TRAIL COUNTER REPORT 1 . On Sunday, 3/3 between 9:45 and noon- 138 females(56%), 106 males(44%), 23 children, 8 bikers and 17 dogs passed through the ACT upper gates. 2. Between 11/1/18 and 4/1/19—54 %of the 550 Lake Overlook maps were taken from the east map holder and 46%from the west one. There are about 200 L.O. maps left. 3. I will have replaced the batteries in all 5 trail counters by May. 4. Pam Sissic is having her Hosts sweep the ball-bearing like gravel away from the ACT entrance area to the trails. 5. I will send the completed Trail Counter Table to Angela later this week for distribution. Stan Ruden MONTHLY TRAIL COUNTER PASSES _-_ - -- --- T---- ------ BOTANICAL LAKE SONORAN **AND-KIN/ ADERO GARDEN OVERLOOK NORTH END WEST. LOOP CANYON 2017 Total 57277 4825 3775 2018 Jan 6984 483 240 Feb Counter Start 6448 737 1059 Mar 2491 9948 1581 1461 Apr 1262 5153 2409 *500 May 925 3356 898 *300 Jun 563 1816 1042 *300 Jul 439 1646 *500 *300 Aug *700 1622 *500 *300 Sep *1080 1935 *500 *300 Oct *1500 3715 *500 *450 Nov *1900 5463 655 628 Start 12/7 Dec 2251 5001 487 2101 7363 2018 Total 13111(10M) 53087 10292 8739 7363 (1M) 2019 Jan 2291 6969 677 4833 10237 Feb 2467 5505 731 Counter Failed 9010 Mar 3295 8080 No Read Yet No Read Yet 16564 Apr May Jun Jul Aug Sep Oct Nov Dec 2019 Total —� * Estimate. Counter was not functioning. **Andrews-Kinsey and Western Loop Trails