HomeMy WebLinkAboutFY18 Adopted BudgetThe Height of Desert Living
Fiscal Year 2017-2018
Adopted Budget
The Height of Desert Living 2
The Government Finance Officers Association of the United States
and Canada (GFOA) presented the award of Distinguished Budget
Presentation to the Town of Fountain Hills, Arizona, for its annual
budget for the fiscal year beginning July 1, 2016.
In order to receive this award, a governmental unit must publish a
budget document that meets program criteria as a: 1) Policy Docu-
ment, 2) Financial Plan, 3) Operations Guide, and 4) Communica-
tions Device.
This award is valid for a period of one year only. We believe our cur-
rent budget continues to conform to program requirements, and we
will submit it to GFOA to determine its eligibility for another award.
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Table of Contents
TABLE OF CONTENTS
INTRODUCTION
This section will give the reader a brief overview of the budget process. The budget mes-
sage from the Town Manager will summarize the goals of the Town Council and how the
budget will aid in the accomplishment of those goals. Also provided here is a brief over-
view of the Town as well as information about the Town Councilmembers.
Budget Message 7
Community Profile 19
Town Council 33
FINANCIAL OVERVIEW
This section provides a summary of the financial policies used by the Town and incorpo-
rated into the budget, budget highlights, a detailed discussion of the revenues and ex-
penditures of the Town and ends with an overview of the budget process.
Financial Overview & Policies 43
Budget Highlights 93
Revenue Summary 107
Expenditure Summary 125
Budget Process & Schedule 133
OPERATING BUDGETS
This section begins with an organization chart of the Town and then details all depart-
ments and divisions, missions, goals, and expenditures by programs and line items. Per-
formance measures, accomplishments, and objectives are provided within each depart-
ment section.
Operating Budgets 141
Organization Chart 142
Mayor & Town Council 143
Administration 149
Town Manager 158
Town Clerk 162
Administrative Services 166
Finance 170
Information Technology 174
Economic Development (General Fund) 178
Legal Services 179
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TABLE OF CONTENTS (cont.)
General Government 181
Municipal Court 185
Public Works 193
Public Works 201
Facilities 205
Development Services 211
Development Services 218
Building Safety 221
Code Compliance 225
Engineering 228
Mapping & Graphics 231
Planning & Zoning 234
Community Services 239
Community Services 248
Community Center 251
Parks 255
Recreation 261
Senior Services 265
Law Enforcement 269
Fire & Emergency Medical 275
SPECIAL REVENUE FUNDS
This section presents the special revenue funds of the Town. Fund expenditures are de-
tailed here, similar to the information presented in the Operating Budgets section.
Special Revenue Funds 283
Streets Division-Highway User Revenue Fund 284
Excise Tax Funds 291
Downtown Strategy Fund 293
Economic Development Fund 296
Tourism Fund 300
Special Revenue Fund 307
Table of Contents
Page
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TABLE OF CONTENTS (cont.)
Court Enhancement Fund 313
Environmental Fund 317
Cottonwoods Maintenance District 323
DEBT SERVICE FUNDS
This section presents a summary of the various debt service funds of the Town and Tax
Levy and Tax Rate information.
Debt Service Funds 327
Summary of Tax Levy and Tax Rate Information 333
CAPITAL IMPROVEMENT PROGRAM
This section details the Town’s Capital Improvement Program, definitions, a summary, and
details of each project.
Capital Improvement Program 335
Capital Projects Summary 341
Capital Projects Information Sheets 349
Facilities Replacement Fund 401
VEHICLE REPLACEMENT PROGRAM
This section presents policy and procedures of the vehicle replacement program as well as
interfund charges.
Vehicle Replacement Program 405
Interfund Charges 410
SCHEDULES
This section presents information not found elsewhere in this budget document.
Comprehensive Fee Schedule 412
Schedule of Authorized Positions 433
Pay Plan 437
Resolution 2017-13 439
Glossary 443
Acronyms 457
Strategic Plan 463
Table of Contents
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Budget Message
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Budget Message
Honorable Mayor and Town Council:
I am pleased to submit the operating budget for the Town of Fountain Hills for the
fiscal year beginning on July 1, 2017, and ending June 30, 2018. This budget is
balanced and designed to convey to the public a message that articulates priorities
and issues for the upcoming fiscal year.
Although each fund should be viewed individually, the Town’s proposed total budg-
et, including all funds is $35,303,495. It is important to note that the budget in-
cludes the use of one-time sources of funding, such as one-time accumulated re-
serves and grant funds. These funds cannot be relied upon for on-going operations
of the Town.
Department Directors and Supervisors, Finance staff, and the Town Manager are
actively involved in the annual budget process. The primary focus is placed on the
General Fund (operating fund) which supports core services.
FIVE-YEAR REVENUE AND EXPENDITURE FORECAST
During the Town Council Retreat on February 11, 2016, and again on February 13,
2017, the Finance Director outlined financial challenges the Town will be facing in
the very near future. Based on the financial forecast for the next five years, the
Town will be facing budget shortfalls totaling up to $4.2 million. As was stated at
the recent Town Council Retreat, the Town has significantly reduced staffing levels
and contracted out a number of services over the years. By doing so, the Town
has diligently pared down expenditures while preserving the core services and
amenities that make Fountain Hills a desirable place to live. In a number of critical
service areas, staff members have taken on additional responsibilities to assume
the additional workload and service functions.
The Town is projected to face budget deficits over the next five years. Staff pre-
sented a detailed ten-year budget at a Council Special Session in April that pro-
jected revenues and all operating and capital expenditures. The expenditures in-
cluded all of the deferred or underfunded programs such as pavement manage-
ment, facilities replacement fund, capital improvement program, staffing, and oth-
er critical areas. The presentation included revenue options for Town Council con-
sideration to address the revenue shortfall. I am grateful that the Mayor and
Council have demonstrated a genuine concern and interest in tackling this major
issue facing the Town of Fountain Hills.
BUDGET MESSAGE June 1, 2017
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Budget Message
The chart below depicts the current five year forecast:
Primary funding issues facing the Town of Fountain Hills include:
Increased costs for maintenance, repair and/or replacement of aging in-
frastructure (roads, buildings, parks, the Fountain, etc.)
Dependence upon State shared revenues to fund operating expenditures
Dependence upon economically volatile local sales tax to fund operation-
al expenditures and capital improvement projects
Decreased proportionate share of State shared revenues due to in-
creased population of surrounding communities combined with negligible
population growth or decreased population in Fountain Hills
Lack of a growing, sustainable, and diversified revenue base to fund on-
going operating costs
Potential state legislation impacting revenues, e.g., sweeping of State
shared revenue or unfunded mandates
Retaining adequate staffing levels to maintain current service levels
Public safety costs as an increasing proportion of total expenditures, re-
sulting in less funding for other core services
One of the chief roles of government is to provide for the safety of its citizens. The
citizens of Fountain Hills receive great value from the Town’s contracts for public
safety with Maricopa County Sheriff’s Office and Rural/Metro Fire. Town funds that
are expended for public safety services provided under these contracts are undeni-
ably high quality and cost efficient.
$0.0
$5.0
$10.0
$15.0
$20.0
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22MillionsFY2018-2022 Projected General Fund
Revenues and Expenditures
TOTAL GENERAL FUND EXPENDITURES OPERATING REVENUES
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Budget Message
However, the fact remains that public safety costs, while essential, represent an
ever-increasing proportion of the Town’s total expenditures. During the period
from FY01-02 through FY17-18, Town total General Fund expenditures increased
33.6%, while public safety costs increased 74.8%, leaving reduced funding to pay
for non-public safety core services.
For example, in FY01-02 the Town’s total General Fund expenditures were $12.7M.
Sixteen years later, in FY17-18, the Town’s total expenditures had increased by
$4.2M, to a total of $16.9M; public safety’s increase amounted to $3.3M, essen-
tially most of the total increase of $4.2M. In FY17-18, public safety costs now rep-
resent 45.7% of the General Fund.
The chart below demonstrates the proportion of total Town expenditures relative
to public safety costs. (Note: Town General Fund expenditures peaked in FY08-
09.)
The problem lies not in total public safety costs to the Town, which are fair and
reasonable, but rather in the lack of a growing, sustainable, and diversified reve-
nue base. In order to provide the core services and amenities that the residents of
Fountain Hills expect, new sources of revenue must be found in the near future.
The Town relies primarily on two main sources of revenue for operations: (1) State
shared revenues (sales, income and vehicle license taxes distributed proportion-
ately by the State based on population); and (2) local sales tax. Combined, these
two sources contribute 83% of the General Fund (31% and 52% respectively).
34.9%
37.2%
45.7%
$-
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
$16.0
$18.0
FY01-02 FY07-08 FY17-18MillionsPublic Safety Costs vs. Total General Fund
Expenditures
Public Safety Costs Total General Fund Expenditures
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Budget Message
At the time of this budget message, staff members have been waiting on the final
State shared revenue estimates from the State. Even though last fiscal year the
Town of Fountain Hills had a modest increase in State shared revenues, the
amount of revenue received was about the same amount received as ten years
ago. This important source of revenue is projected to be flat and eventually decline
over time as high growth cities will receive larger allocations of State shared reve-
nue.
The chart below demonstrates that overall local sales tax collections now reflect a
modest increase over prior years:
While building activity in Fountain Hills has been on the upswing since 2016 and
continuing into 2017, particularly with large scale commercial, multifamily
housing, and luxury housing construction, the total building permits issued is still
below the peak in the year 1998. The following chart shows the historical building
permit activity from the year 1998 forward.
$0.0
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0
$7.0
$8.0
$9.0
FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 FY14-15 FY15-16MillionsFountain Hills 2.6% Sales Tax -by year
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Budget Message
BUDGET APPROACH
In developing the proposed FY17-18 budget, each department director was given
specific instructions to stay within the FY16-17 budget as the base budget for
FY17-18. Any new budget requests would have to be submitted separately as
supplemental budget requests. This was designed to maintain the current level of
effort for core services and streamline the process for considering supplemental
requests.
The criteria used to evaluate the supplemental requests are as follows:
Is there a dedicated revenue source to pay for the new program or ser-
vice?
Is the budget request one-time or ongoing?
Does the supplement address issues involving operational efficiencies,
safety, a Council priority, or a Strategic Plan priority?
By working with Department Directors to find operational efficiencies and identify-
ing budget savings in the current budget, we were able to fund $2.3M in one-time
supplemental budget needs and $294K in ongoing supplemental needs. The ongo-
ing budget supplements include some expenditures that could easily be scaled
back or eliminated, if necessary, in FY18-19.
HISTORICAL BUILDING PERMIT ACTIVITY
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Last fiscal year, the Town instituted a consolidation of budget program codes to
simplify budgeting and accounting. By consolidating the budget organization codes
and charging to the appropriate program code, it streamlined the ongoing budget,
improved departmental operations, and reduced the number of budget transfers in
operating departments. In the current year, staff members continued to identify
and recommend additional budget codes to consolidate in the FY17-18 budget.
CORE SERVICES BUDGET
In developing the proposed budget, staff focused on a review of services delivered
by the Town, increased scrutiny of expenditures, and prioritization of programs to
be funded with limited resources. This proposed budget provides the following core
services to Town citizens from the funding sources listed:
PUBLIC SAFETY
As mentioned earlier, Public Safety expenditures continue to consume a growing
proportion of the overall operating budget.
Due to concerns about the projected budget shortfall in FY18-19 and the fact that
the Rural/Metro contract will terminate on June 30, 2018, staff began negotiating
a new contract a year in advance to better anticipate the annual cost of fire and
emergency services in FY19-20 and into the future. The Town Attorney and Town
Manager plan to have a new contract ready for Council consideration sometime in
May.
The intergovernmental agreement for law enforcement services with Maricopa
County Sheriff’s Office (MCSO) is based on actual cost of services from the prior
fiscal year. For the first time in a number of years, MCSO proposed a reduction in
costs of $99,081 or 2.6% from the current fiscal year. However, the Town of Foun-
tain Hills is predicting that the Town’s law enforcement services budget will contin-
ue to escalate due to increased costs tied to the town’s proportionate share of
Budget Message
CORE SERVICES BUDGET
FY16-17 FY17-18 Funding Source
Public Safety 7,638,828$ 7,737,459$ General Fund
General Government 582,364 1,364,057 General Fund
Administration 2,838,472 3,719,323 General Fund
Public Works 830,201 837,495 General Fund
Development Services 944,139 1,890,482 General Fund
Community Services 2,462,089 2,352,113 General Fund
Excise Tax Funds -
Downtown/ED/Tourism 404,928 504,905 Excise Tax
Special Revenue Funds 5,980,071 5,971,634 Special Revenue
Debt Service 2,922,266 2,906,902 Debt Service
Capital Funds 9,695,420 8,019,125 CIP
34,298,778$ 35,303,495$
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Budget Message
MCSO’s underfunded liabilities in the Public Safety Personnel Retirement System.
Due to a variety of factors, nearly all of the municipalities and local government
that participate in the Public Safety Personnel Retirement System will be experi-
encing unprecedented contribution increases to the retirement system on behalf of
their public safety employees.
RECOMMENDED STAFFING REQUESTS AND PERSONNEL CHANGES
All of the Department Directors made compelling justifications for additional staff-
ing as part of their supplemental budget requests. If the Town had the revenues to
support these requests, nearly all of the requests would have been recommended
for consideration in the FY17-18 budget. Unfortunately, with limited resources, I
am recommending only three new positions: a part-time Permit Technician, a part
-time Civil Plans Examiner, and a full-time Economic Development Analyst. Since
building permit activity and building permit revenues are up, these positions were
able to be justified.
The FY17-18, budget also includes minor reclassifications of positions. With the re-
view of the Town’s classifications, the Administrative Services Director has recom-
mended that the following positions be reclassified:
Recreation Supervisor to Recreation Manager
Code Enforcement Officer to Senior Code Enforcement Officer
Groundskeeper to Groundskeeper II
Events & Operations Supervisor to Community Center Manager
MODEST INCREASE IN EMPLOYEE SALARY AND BENEFITS
In FY17-18 there is a recommendation to include an increase of 2.5 percent to the
salaries and wages of all existing employees. The cost of implementing the adjust-
ment to salaries and wages is approximately $78,790. Unlike a number of other
municipalities, the Town of Fountain Hills does not fund a merit system to provide
regular increases to salaries and wages due to employee performance. The Town’s
previous merit system was discontinued several years ago as a cost savings due to
the Town’s inability to fund it on an ongoing basis.
Last July, the Town of Fountain Hills joined a new employee health insurance pool,
Arizona Metropolitan Trust (AzMT), in order to lower the Town’s cost of providing
health insurance, dental insurance, life insurance, vision, flexible benefits program,
long-term disability, and a health and wellness program. Joining AzMT allowed
Fountain Hills to be in a group that focuses on providing benefits to local govern-
ment members which saved the Town over $100,000 in FY16-17 in premiums. The
new group offers overall improved benefit coverage through such providers as
Blue Cross/Blue Shield and Delta Dental. One of the major benefits of belonging to
this new group is that the Town of Fountain Hills has a seat on the Board of Direc-
tors and has equal standing in determining future rates.
In FY17-18 the Town’s portion of increased costs for employee medical, dental, vi-
sion, and other health-related benefits will increase by $21,830 or 3.4%. This is
one of the smallest increases the Town has experienced in a number of years and
is the first time that AzMT has experienced a premium increase in its five -year his-
tory.
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COMMUNITY CONTRACTS
Over the years, a number of non-profit organizations have received grants in aid
from the Town of Fountain Hills in exchange for providing services to the commu-
nity. Recognizing that the Town doesn’t have the resources to continue funding
these non-profits long-term, the Town Council reduced the funding of the commu-
nity contracts by 10 percent from the previous fiscal year. Based on the policy di-
rection from last fiscal year, the funding for community contracts in FY17-18 have
been reduced by another 10 percent from FY16-17 funding levels.
CAPITAL IMPROVEMENT PROGRAM
The Town of Fountain Hills remains committed to funding one-time capital projects
with one-time revenue sources. Whenever possible, the Town capitalizes on grants
and other outside funding sources to complete projects.
The Five-Year Capital Improvement Program, which represents an investment in
public facilities and infrastructure, totals $7,049,800 in FY17 -18, down from
$9,262,200 in FY16-17 or a 23.9% decrease from previous fiscal year. The Town
Council previewed the proposed Five-Year Capital Improvement Program at a spe-
cial session in March and provided direction and prioritization of the proposed pro-
jects contained in the plan. The two major projects in the FY17-18 capital im-
provement budget for next year include the new Fire Station No. 2 on Fountain
Hills Boulevard and the Adero Canyon Trailhead. These two projects constitute ap-
proximately 75.7% of the overall capital improvement budget in FY17-18.
VEHICLE REPLACEMENT FUND
One of the major purchases recommended in FY17-18 is a replacement ladder
truck. Ladder trucks typically have a useful life of 15 years. The current ladder
truck is nearing 20 years. The Town is at the point where it can take advantage of
an existing contract that is in place with the cities of Phoenix and Mesa which will
save the Town approximately $100,000 - $150,000 on an $800,000 purchase. The
existing ladder truck has a surplus value of about $100,000, which will depreciate
at a faster rate if the Town doesn’t address this purchase in the near future. The
ladder truck has fully recovered its replacement cost in the Vehicle Replacement
Fund. In the months ahead, the Town will be conducting a cost-benefit analysis of
purchasing versus leasing a new ladder truck.
Budget Message
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Budget Message
STRATEGIC PLAN
The Strategic Planning Advisory Commission (SPAC) is in the process of finalizing a
new Strategic Plan for the Town of Fountain Hills which will be coming before the
Town Council for approval in the near future. The Strategic Plan is designed to pro-
vide guidance and impacts a variety of Town activities including policy recommen-
dations, Town operations, and even capital improvement projects. Prior to drafting
the strategic plan, SPAC members worked closely with the Fountain Hills Cultural
and Civic Association on a community survey and the Vision Fountain Hills commu-
nity event that took place in May of 2016. The strategic priorities contained in the
new plan were the direct result of the Vision Fountain Hills visioning process that
included more than one hundred residents participating in the program. The Stra-
tegic Planning Advisory Commission also conducted a SWOT Analysis of the previ-
ous 2010 Strategic Plan and determined which objectives were still relevant in
2017. This coupled with the strategic priorities from the 2016 Vision Fountain Hills
process form the basis of the new Fountain Hills Strategic Plan.
The 2017 Fountain Hills Strategic Plan contains a number of actions and perfor-
mance measures tied to the following strategic priorities:
Goal #1: Maximize Economic Development Opportunities in
Fountain Hills
Goal #2: Ensure that Infrastructure and Physical Environment
in Fountain Hills are Well-Maintained and Safe
Goal #3: Attract Families and Working Professionals to Foun-
tain Hills
Goal #4: Ensure that Fountain Hills Finances are Stable and
Sustainable
Goal #5: Focus on Strengthening the Community and Improv-
ing the Town’s Quality of Life
BUDGET ASSUMPTIONS FOR FY17-18 AND BEYOND
Adherence to State-imposed Expenditure Limitations Law impacts the
Town’s ability to budget proposed capital projects
Revenue projections are determined using both a trend analysis for-
mula, as well as a flat percentage increase, but are estimates
A reduction in the distribution of State shared revenues
Existing levels of service are maintained
A cost of living adjustment of 2.5% will go into effect July 1, 2017,
for all full-time and part-time employees
An inflation factor of 2.5% to 3.5% has been added to existing budg-
ets for Administration, Public Works, Development Services and Com-
munity Services departments in future years
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Budget Message
The law enforcement contract with Maricopa County Sheriff’s Office
has been budgeted at a decrease of 2.6% but future years will be at a
5% increase
The fire services contract with Rural/Metro Corporation is projected at
3% increase for FY17-18 and beyond.
The following chart provides General Fund projections through FY21-22:
DISTINGUISHED BUDGET PRESENTATION AWARD
For the past fifteen years, the Town of Fountain Hills has been awarded the Gov-
ernment Finance Officers Association (GFOA) Distinguished Budget Presentation
Award. This award is presented to government entities that meet certain criteria in
the presentation of their budget. This Budget Message section is designed to pro-
vide the lay person with a broad view of the contents of the FY17-18 annual budg-
et, its processes, issues, and anticipated outcomes.
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22
REVENUES
Intergovernmental 5,321,168$ 5,344,150$ 5,367,595$ 5,391,275$ 5,415,192$
Permits, Licenses, Fees 1,813,140 1,801,463 1,841,339 1,875,563 1,911,263
Building Revenue 960,247 714,078 618,608 567,787 583,113
Local Taxes 8,841,288 9,004,718 9,401,457 9,798,427 10,195,632
Total Revenues 16,935,843$ 16,864,409$ 17,228,999$ 17,633,052$ 18,105,200$
EXPENDITURES
Mayor & Town Council 71,849$ 74,364$ 76,967$ 79,661$ 82,449$
General government 1,364,057 485,852 502,857 520,457 538,673
Administration 2,342,476 2,469,463 2,510,894 2,643,775 2,691,306
Municipal Court 339,913 351,810 364,123 376,867 390,057
Public Works 837,495 866,807 897,146 928,546 961,045
Development Services 1,890,482 1,956,648 2,025,131 2,096,011 2,169,372
Community Services 2,352,113 2,434,437 2,519,643 2,607,831 2,699,104
Public Safety (Police & Fire)7,737,458 8,508,885 9,082,373 9,703,501 10,376,693
Total Expenditures 16,935,843 17,148,266 17,979,134 18,956,649 19,908,699
Surplus/(Deficit)-$ (283,857)$ (750,135)$ (1,323,597)$ (1,803,499)$
Five-year Budget Projection
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Budget Message
A DEBT OF GRATITUDE
A special thank you is extended to the Mayor and Town Council, our numerous
Board and Commission members, and our Town volunteers for their many hours of
volunteer service without which the Town could not function in the fine manner it
does. This volunteer core of 800 plus citizens provides the Town of Fountain Hills
with a vast bank of knowledge about subjects that contribute to planning for the
present and future of Fountain Hills.
I would also like to thank the Town of Fountain Hills Department Directors and
their staff members for their diligence in preparing their budgets. The Directors
and their staff attended several sessions with the Town Manager and Finance Divi-
sion to justify programs, develop cost estimates, and answer questions. This team
effort has resulted in a balanced budget that achieves the Council’s current goals
and assists in planning for the future of Fountain Hills.
Respectfully submitted,
Grady E. Miller
Town Manager
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Budget Message
The Height of Desert Living 19
Community Profile
Community Profile
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COMMUNITY
PROFILE
The Town of Fountain Hills overlooks
the Verde River Valley and the east
Valley of the metro Phoenix area. It is
a master planned community estab-
lished in 1970 by McCulloch Properties
(now MCO Properties, Inc.). Prior to
1970, the area was a cattle ranch and
was part of one of the largest land and
cattle holdings in Arizona.
One of the community’s most valuable
assets is its natural beauty. Incredible
views and natural desert terrain pro-
vide for a wide range of outdoor activi-
ties including hiking, biking, and golf.
In fact, Fountain Hills contains some of
the more challenging and picturesque
golf courses in the State of Arizona.
The crown jewel of Fountain Hills is our
beautiful fountain, which is one of the
world's tallest man-made fountains. It
serves as a focal point for the commu-
nity and attracts thousands of visitors
each year.
The fountain is nestled in the center of
a large man-made lake. With all three
pumps and under ideal conditions, the
plume of water rises 560 feet (171m)
in height from a concrete water lily
sculpture, though in normal operation
only two of the pumps are used, with
a fountain height of around 330 feet
(101m). The fountain operates for 15
minutes at the top of every hour be-
tween 9 AM and 9 PM, weather per-
mitting.
Fountain Hills is home to approxi-
mately 125 pieces of Town-owned art-
work throughout its downtown and at
public buildings. Art is a significant
part of the Town's heritage. The Public
Art Committee and its parent organi-
zation, The Fountain Hills Cultural and
Civic Association, is the official repre-
sentative of the Town in all matters
dealing with the promotion of public
art within Fountain Hills.
From striking statues set against
Fountain Hills’ mountain ranges to
photography located inside public
buildings, Fountain Hills has some-
thing for everyone. A wide variety of
fountains, bronze sculptures, and oth-
er art types and media are available
to be viewed. Residents and visitors
are invited to take self guided tours,
or take advantage of one of the “Art
Walk” guided tours.
Community Profile
The Height of Desert Living 21
Located on 13,006 acres of land,
Fountain Hills is surrounded by the
McDowell Mountains and Scottsdale
on the west, the Fort McDowell Ya-
vapai Nation on the east, the Salt Riv-
er Pima-Maricopa Indian Community
on the south, and the McDowell Moun-
tain Regional Park on the north. The
elevation is 1,520 feet at the fountain,
2,130 feet at the Golden Eagle Trail-
head, and is approximately 500 feet
above Phoenix.
Over the past twenty plus years,
Fountain Hills has grown from 10,190
residents to a town of 23,899 in 2015.
With unparalleled scenic views of the
surrounding rugged mountains, and
the serenity of the Sonoran Desert,
the Town carefully protects the native
flora, fauna, and scenic vistas. It is
not unusual to see bobcats, javelina,
jackrabbits or coyotes wandering the
fringes of the community. Amongst
the natural beauty, the Town contin-
ues to attract residents who build
their homes to take advantage of this
environment.
The Town offers a wide range of living
accommodations, from small condo-
minium complexes to large custom
homes. Fountain Hills also offers rec-
reational and cultural programs and
services that contribute to a high
quality of life for its residents. The
community consists of primarily resi-
dential property and open space
(9,660 acres or 74%). Of the remain-
ing land, 2,445 acres are developable,
with 69 acres being zoned commercial
(approximately .5%), 3 acres zoned
industrial (.0%), and 1,528 acres are
right-of-way/streets (12%).
In 2016, Fountain Hills was once
again – for the sixth time – honored
by kaBOOM in their Playful City, USA
recognition program. This national
program honors cities and towns
across the country for making it easy
for kids of all ages to get balanced
and active play in their neighbor-
hoods, and for pledging to integrate
play as a solution to the challenges
facing their communities. One exam-
ple that demonstrates how Fountain
Hills prioritizes play is the installation
of the Rotary Community Musical Park
in Fountain Park. Another example
that demonstrates playability in Foun-
tain Hills is the tennis court improve-
ments. Through an Arizona Sports and
Tourism Authority biennial grant,
Fountain Hills was awarded funds for
reconstruction of all six public courts.
This asset and new installment con-
tributes to kid-friendly spaces and in-
fuses the community with play oppor-
tunities. Additions to local trails, and
local events such as the Fourth at the
Fountain and Movies in the Park are
just a few other examples of some of
the Town’s efforts to encourage play-
ful activities.
Community Profile
The Height of Desert Living 22
The International Festivals & Events
Association (IFEA) paid tribute to
Fountain Hills when they announced
their 2016 Pinnacle Award winners
during the IFEA/Haas & Wilkerson
Pinnacle Awards Ceremony held at
the IFEA’s 61st Annual Convention,
Expo & Retreat in Tucson, Arizona, in
September, 2016. Fountain Hills won
awards in the following categories:
Best Organizational Website – Gold;
Best Single Magazine Display Ad –
Silver; Best Ad Series – Silver; and
Best Miscellaneous On-Site Décor –
Bronze.
Expedia, an online travel website, on
the Features Viewfinder, set their
sites on scenic cities across the na-
tion. Their mission was “to pinpoint
the most beautiful places to travel in
every state that may not be on your
radar”. They took into account all
kinds of aesthetically pleasing char-
acteristics, from historical attractions
to natural landscapes. For Arizona,
Expedia selected Fountain Hills. They
state: “You’ll probably see the water
spraying out into the sky long before
you arrive in Fountain Hills. Shooting
up 560 feet, the famous flume reach-
es higher than the Washington Monu-
ment. While the city is home to one
of the world’s largest fountains, its
beauty is apparent in a number of
ways: Explore the Fountain Hills Bo-
tanical Garden to marvel at the de-
sert plants and hike Sonoran Trail for
sweeping views of the lower Verde
Valley.”
Community Profile
The Height of Desert Living 23
Fountain Hills’ low population density
is a major reason it is such a desira-
ble place to live. Unlike other regions
of the Valley one can dine, play, and
commute, without congestion.
Fountain Hills’ land is currently devel-
oped at an average density of 1.4
dwelling units per acre for single
family homes and 6.9 units per acre
for multi-family housing.
At the end of 2016, there were 1,010
vacant single family lots and 97 va-
cant multi-family lots.
Based upon the 2015 US Census
population estimate figure of 23,899,
Fountain Hills has an average of
1,176.1 people per square mile, or
1.84 people per acre.
Community Profile
The Height of Desert Living 24
Community Profile
The Height of Desert Living 25
Demographics
* US CENSUS
** MAG
***TOWN DEVELOPMENT SERVICES
Population Housing Units Population Housing Units Population Housing Units
Occupied
Housing Units
Vacant
Housing Units22,489 13,167 20,235 10,491 11.1% 25.5% 10,339 2,828
201020102000Percent Change 2000-2010
Population
Age 0-17 Years
Population
Age 18 Years &
Over
22,489 3,230 19,259 14.4% 85.6%
Percent of Population
Population
2010
Population
Age 0-17
Years
Population
Age 18 Years
& Over
Community Profile
The Height of Desert Living 26
Community Profile
The Height of Desert Living 27
Community Profile
TOWN-WIDE BUILDING PERMITS ISSUED
The Height of Desert Living 28
TOWN-WIDE BUILDING PERMITS ISSUED
VALUATION IN DOLLARS
*1998-2016 Valuation includes commercial building permits as well as tenant improvements.
Community Profile
COMMERCIAL BUILDING PERMITS
ISSUED AND VALUATION
The Height of Desert Living 29
Public Schools Address
1. Fountain Hills High School 16100 E. Palisades Blvd
2. Fountain Hills Middle School and 15414 N. McDowell Mountain Rd
Four Peaks Elementary School
3. McDowell Mountain Elementary School 14825 N. Fayette Drive
Preschools Address
4. McDowell Mountain Preschool 14825 N. Fayette Drive
5. Creative Child Care Preschool 17150 E. Amhurst Drive
6. Here We Grow Learning Center 16901 E. Palisades Blvd
7. Maxwell Preschool Academy 15249 N. Fountain Hills Blvd
8. Maria Montessori Preschool 16751 E. Glenbrook Blvd
9. Promiseland Christian Preschool 15555 E. Bainbridge Ave
10. Sunflower Preschool 15055 N. Fountain Hills Blvd
Charter School Address
11. Fountain Hills Charter School 16751 E. Glenbrook Blvd
The Fountain Hills Unified School District has earned a reputation for excellent aca-
demic programs, noteworthy student achievement, and high levels of parent and
community involvement. Over the past several years, the district has earned re-
spect throughout the state as a small, friendly, and high achieving system with
well-trained and motivated staff (www.fhusd.org).
Fountain Hills Schools
Fountain Hills High School Fountain Hills Middle School and Four Peaks
Elementary School
McDowell Mountain
Elementary School
Community Profile
The Height of Desert Living 30
Community Profile
The Height of Desert Living 31
Community Profile
Shopping Center Location Map
The Height of Desert Living 32
TOWN-WIDE LAND USE
Community Profile
The Height of Desert Living 33
Town Council
Town Council
The Height of Desert Living 34
Town Council
Organization Chart
FRONT ROW: Councilmember Dennis Brown, Mayor Linda M. Kavanagh, Councilmember Art Tolis
BACK ROW: Councilmember Cecil A. Yates, Vice Mayor Alan Magazine, Councilmember Nick De-
Porter, Councilmember Henry Leger
Development
Services
Citizens of Fountain Hills
Presiding Judge
Town of Fountain Hills Organization
Engineering Streets
Recreation /
Tourism
Community
ServicesFire / EMS Administration Law
Enforcement
Town Manager Town Attorney
Community
Center
Code
Enforcement
Building Safety
Facilities
Finance /
Information
Technology
Town Clerk
Administrative
Services
Senior
Services
Parks
Town Prosecutor
Economic
Development
Appointed
by Council
Contracted
Volunteer
Program
Mayor and Town Council
Public Works
GIS
Planning
Inspection
The Height of Desert Living 35
Town Council
Linda M. Kavanagh
Mayor Linda M. Kavanagh's busi-
ness career began as second in com-
mand at a book and magazine import
company in New York City, which ca-
tered to specialized markets. She
then went on to manage a salon and
also became a published author.
Upon moving to Arizona with her
husband and two sons, she became
immersed in business and community
service activities in her new
hometown of Fountain Hills. Mayor
Kavanagh was and is a member of
many civic organizations including
the American Legion Auxiliary, Cul-
tural & Civic Association, ADOG,
Fountain Hills Republican Club, Fal-
con Boosters, PTO, Sister Cities
Foundation, Arizona Latino Republi-
can Association, Library Association,
Friend of the Chamber (past chair),
McDowell Park Association, Historical
Society (past board member), and
Chamber Ambassadors (past chair).
She served on the Public Art Commit-
tee and created the Fountain Hills
Docent-Guided Art Walk to showcase
the town's world-renowned art collec-
tion. She was also very active with
the Visitor's Bureau to spur tourism
for the town.
Mayor Kavanagh is an honorary Cap-
tain with the Maricopa County Sher-
iffs' Department, was named Busi-
ness Advocate of the Year by the
Fountain Hills Chamber of Commerce
and also served as its Board of Direc-
tors Chair. She was also named
Fountain Hills Parks & Recreation
Outstanding Volunteer of the Year,
Community Center Volunteer of the
Year, and received the River of Time
Museum Hero Award.
Mayor Kavanagh was inducted into
the Lower Verde River Valley Hall of
Fame in 2009 as a tribute to her
many years of active involvement
with the Town's civic, cultural, ser-
vice, religious and business commu-
nities.
Mayor Kavanagh earned a BA degree
in English and Education from
Queens College in New York City and
is an A+ certified computer repair
technician, graphic designer, and un-
paid Director of Constituent Services
for her husband, State Senator John
Kavanagh. She has two sons and one
grandson.
Mayor Kavanagh was reelected to her
third term of office in 2016.
The Height of Desert Living 36
Councilmember Dennis Brown and
his wife, Judy, moved to Fountain
Hills in 1996. In 1999, they opened
their construction company, Echelon
Company, building both commercial
and residential products in Fountain
Hills.
Councilmember Brown was the Presi-
dent of the Fountain Hills Licensed
Contractors Association for five years
from 2002 through 2007.
In 2002, a Planning and Zoning Com-
mission seat became available. He
was appointed to serve on the Com-
mission and served for more than
seven years, four of which were as
Chair of the Commission. During his
seven year tenure on the Planning
and Zoning Commission, the Com-
mission rewrote the Town’s sign ordi-
nance, passed the Saguaro protection
ordinance, and wrote the Commercial
Architectural Guidelines.
Councilmember Brown and his wife
have supported Little League baseball
and football, the Fountain Hills Com-
munity Theater, Movies in the Park,
and numerous other local organiza-
tions. They have two sons and one
daughter who have given them five –
count them five – granddaughters.
Town Council
Dennis Brown
The Height of Desert Living 37
Town Council
Nick DePorter
Councilmember Nick DePorter’s pro-
fessional experience includes com-
munity relations, business develop-
ment, strategic planning, and higher
education leadership. Nick works for
LinkedIn serving as the Senior Field
Organizer on the Economic Graph
team. Nick is responsible for partner-
ing with companies, non-profits, edu-
cation providers, and governments to
create economic opportunity for eve-
ry member of the workforce.
Councilmember DePorter currently
serves on the Chicanos Por La Causa
– Health & Human Services, the City
of Phoenix Business and Workforce
Development Board, the Maricopa
County Workforce Development
Board, the Fountain Hills Chamber of
Commerce Public Policy Committee,
and the Arizona State University –
Career Services Advisory Board. Nick
previously served on the Fountain
Hills Strategic Planning Advisory
Commission for three years, holding
the positions of Chair and Vice-Chair.
He also served as a Board Member
for the Fountain Hills Cultural and
Civic Association for two years.
Councilmember DePorter has enjoyed
living in Arizona for 21 years and
moved to Fountain Hills in 2010. He
was born in Long Beach, California
and primarily raised in Las Vegas, Ne-
vada. Nick holds a BA in Political Sci-
ence, and a Master of Public Admin-
istration (MPA) from Arizona State
University. He enjoys traveling and
spending time with his wife, Adrienne,
and children, Jack and Abbie. Nick is
proud that his family, parents, and in-
laws all call Fountain Hills home.
The Height of Desert Living 38
As a resident of Fountain Hills for
over 25 years, Councilmember Hen-
ry Leger is currently serving his
third term on Town Council. He has
served the Town in this capacity
since June of 2006. In addition to
his Town Council position, Henry is
currently a member of several com-
munity organizations, including the
Fountain Hills Cultural and Civic As-
sociation and Chamber of Com-
merce.
Originally from Massachusetts, Hen-
ry moved to Arizona in 1970 to at-
tend the University of Arizona where
he received his Master’s Degree in
Educational Psychology. Henry
worked as a professional in the field
of leadership and organizational de-
velopment for 30 years. Throughout
his career, he held a number of
leadership positions in education
and government work settings and
worked as an internal consultant for
several Fortune 500 companies. He
is now retired from that field.
Prior to his position on Town Coun-
cil, he volunteered his time on nu-
merous community initiatives and
activities, including:
Serving on the Chamber’s
Business Vitally Advisory
Committee
Serving on the Executive
Committee for the Downtown
Visioning project
Member of the Technical Ad-
visory Committee for our
Town’s citizen-driven strate-
gic planning initiative:
Co-chair of the Youth
Visioning Institute
Co-Chair for the com-
munity survey team
Board member, treasurer,
and member of the Commit-
tee of Architecture for the Fir-
erock Ridge neighborhood
property owners’ association
Class room volunteer in the
Fountain Hills School District
President and Vice President
of the Church Council at
Shepherd of the Hills Luther-
an Church - Fountain Hills
Henry is passionate about living in
Fountain Hills and contributing to its
quality of life. He cherishes spending
time with his family and friends and
enjoys hiking, golf, and the arts.
Henry and his wife, Janet, have two
daughters, Kristin and Marisa. Mari-
sa, a graduate of Fountain Hills High
School, is enrolled at the University
of Arizona. Kristin, a graduate of
Fountain Hills High School and Uni-
versity of Arizona, is serving in the
Peace Corps. Janet is an active vol-
unteer in the community and enjoys
her long-standing professional career
at CVS Health.
Town Council
Henry Leger
The Height of Desert Living 39
Vice Mayor Alan Magazine was sworn
in for his first term on the Town
Council on December 4, 2014. Prior
to that, he served for over five years
on the Strategic Planning Advisory
Commission, the last year as Chair.
Born and raised in the Boston area,
his entire career took place in Wash-
ington, D.C. where he served as
president of three organizations, the
last being The Health Industry Manu-
facturers Association. Additionally, he
served on the staff of the Interna-
tional City Management Association,
as well as two four-year terms on the
Fairfax County Board of Supervisors
in Virginia. In the latter capacity, he
represented the county on the Metro-
politan Washington Council of Gov-
ernments’ Board of Directors, as well
as serving as Chairman of the North-
ern Virginia Transportation Commis-
sion.
During his “retirement” in Fountain
Hills, he has won numerous awards
as a nature photographer.
Vice Mayor Magazine received a
Ph.D. from the University of Maryland
in 1976. He has lived in Fountain Hills
with his wife, Cynthia, since 2006.
Magazine has two children and a
granddaughter. Cynthia has two chil-
dren from a previous marriage and
four grandchildren.
Town Council
Alan Magazine
The Height of Desert Living 40
Town Council
Art Tolis
Councilmember Art Tolis has been ac-
tive in the Fountain Hills community
for over 16 years. He has served on
many boards and commissions includ-
ing the Fountain Hills Chamber of
Commerce (2003-2007), Treasurer of
the Chamber in 2006, L. Alan Cruik-
shank River of Time Museum Board of
Directors, Fountain Hills Realtor Mar-
keting Chair/Scottsdale Association of
Realtors Board of Directors, the Town
of Fountain Hills Planning & Zoning
Commission, Four Peaks Rotary (2016
-2017 as President), and is a graduate
of the first Fountain Hills Leadership
Academy class. Prior to moving to Ari-
zona, Art was active in Connecticut
politics and also served on the Town
Council for Berlin, Connecticut. He has
a Bachelor’s Degree from Syracuse
University and a Master’s Certificate
from Pacific Coast Banking School/
University of Washington.
In addition to these community posi-
tions, Art is the owner of Tolis Mort-
gage Financial Group and is a licensed
mortgage broker, realtor and insur-
ance agent (life and health).
Art is married to Heather Tolis and is
the proud father to six children who
are either currently attending or have
graduated from the Fountain Hills Uni-
fied School District.
The Height of Desert Living 41
Councilmember Cecil A. Yates was
born in New York City, but grew up in
Bay Village, Ohio (a suburb of Cleve-
land). He graduated from Bay High
School in 1985. He has earned two
undergraduate degrees; one in Mar-
keting and the other in Management
from the University of Cincinnati in
1990 and has recently completed his
MBA in Strategic Management from
Patten University in California. He
and his family moved to Fountain
Hills in 2005.
Councilmember Yates has served on
the Planning and Zoning committee
for five years and two years as its
Vice Chairman. He has chaired the
General Plan Update committee, the
Economic and Development commit-
tee with BVAC, co-chaired the Sign
committee, and was treasurer of
Sunridge Canyon HOA. He presently
sits on the Maricopa Association of
Governments, Domestic Violence
Committee. In his spare time, Coun-
cilmember Yates coaches soccer and
is active in his church.
Councilmember Yates is an award
winning commercial real estate de-
veloper. He is presently the Executive
Director of Property Management for
Commercial Properties, Inc. (CPI)
and operates over 6,000,000 square
feet of office, retail and industrial
space throughout Arizona. He has
owned and operated several restau-
rants including Panini's Bar & Grill (as
seen on "Man vs. Food") and Zeppes
Pizzeria.
Councilmember Yates and his wife,
Nancy, have been married since 1995
and are the proud parents of two
children, Sophia, 17; and Mason, 14
(not to mention their black lab, Wiz-
ard; German Shepherd, Gracie; their
cat, Simba; and whatever other
crawling creatures their kids adopt!).
Town Council
Cecil A. Yates
The Height of Desert Living 42
Elected Officials’ Terms of Office
Mayor:
Linda M. Kavanagh
Term of Office: First term: June, 2012 - November, 2014
Second term: December, 2014 – November, 2016
Third term: December, 2016 – November, 2018
Vice Mayor:
Alan Magazine
Term of Office: First term: December, 2014 – November, 2018
Councilmembers:
Dennis Brown
Term of Office: Partial term: May, 2009 – May, 2012
Second term: June, 2012 – November, 2016
Third term: December, 2016 – November, 2020
Nick DePorter
Term of Office: First term: December, 2014 – November, 2018
Henry Leger
Term of Office: First term: June, 2006 – May, 2010
Second term: June, 2010 – November, 2014
Third term: December, 2014 - November, 2018
Art Tolis
Term of Office: First term: December, 2016 – November, 2020
Cecil A. Yates
Term of Office: First term: June, 2012 – November, 2016
Second term: December, 2016 – November, 2020
Town Council
Terms of Office
The Height of Desert Living 43
Financial Overview
&
Policies
Financial Overview & Policies
The Height of Desert Living 44
Financial Overview & Policies
FUND STRUCTURE
OPERATING
FUNDS
General Fund
(100)
Public Art Fund
(410)
Internal Service
Fund (800)
SPECIAL
REVENUE FUNDS
DEBT SERVICE
FUNDS
CAPITAL
IMPROVEMENT
FUNDS
Vehicle
Replacement
Fund (810)
Highway User
Revenue Fund
(HURF) (200)
Downtown
Strategy Fund
(300)
Special
Revenue/Grants
Fund (400)
Revenue Bond
Debt Service
(500)
General
Obligation Debt
Service (510)
Eagle Mountain
Debt Service
(520)
Court
Enhancement
Fund (420)
Municipal
Property
Corporation Debt
Service (530)
Capital Projects
Fund (600)
Fire &
Emergency
Development
Fee Fund (720)
Parks/Recreation
Development
Fee Fund (740)
TOWN OF FOUNTAIN HILLS
BUDGETARY FUNDS
GOVERNMENTAL FUNDS
Economic
Development
Fund (310)
Environmental
Fund (460)
Tourism Fund
(320)
Facilities
Replacement
Fund (610)
Cottonwoods
Maintenance
District Fund
(540)
Open Space
Development
Fee Fund (750)
The Height of Desert Living 45
The preceding page depicts the budgetary funds of the town. The table above rep-
resents the departments of the Town and the funds that are used by those depart-
ments.
Financial Overview & Policies
Fund
Statement
Department
Summary
Total Proposed
Budget
Fund Type Fund Department Amount
Operating Total 18,849,766$
General Fund Mayor & Town Council 104 143-148 71,849
General Fund Administration 104 149-180 2,342,476
General Fund General Government 104 181-184 2,312,894
General Fund Municipal Court 104 185-192 339,913
General Fund Public Works 104 193-210 837,495
General Fund Development Services 104 211-238 1,890,482
General Fund Community Services 104 239-268 2,352,113
General Fund Law Enforcement 104 269-274 3,855,626
General Fund Fire & Emergency Medical 104 275-282 3,881,833
Public Art Fund Community Services 104 128 39,383
Internal Service Fund Administration 104 128 63,702
Vehicle Replacement Fund Administration 104 407-412 862,000
Fund Type Fund Department Amount
Special Revenue Total 6,748,408$
Highway User Revenue Fund Public Works 104 283-290 3,825,625
Downtown Strategy Fund Administration 104 291-295 140,885
Economic Development Fund Administration 104 296-299 411,191
Tourism Fund Community Services 104 300-306 224,698
Special Revenue Fund Administration 104 307-312 1,344,000
Court Enhancement Fund Municipal Court 104 313-316 80,265
Environmental Fund Public Works 104 317-322 717,613
Cottonwoods Maintenance District Fund Public Works 104 323-326 4,131
Fund Type Fund Department Amount
Debt Service Total 2,906,902$
General Obligation Bond Fund Administration 105 328 2,121,550
Eagle Mountain CFD Fund Administration 105 329 407,656
Municipal Property Corporation Fund Administration 105 329-330 377,696
Fund Type Fund Department Amount
Capital Projects Total 11,196,149$
Capital Projects Fund Administration, Community
Services, Public Works,
Development Services,
Fire & Emergency Medical
105 335-400 8,251,740
Facilities Replacement Fund Public Works 105 401-404 906,850
Development Fees Funds Community Services,
Development Services,
Law Enforcement, Fire &
Emergency Medical,
Parks/Recreation, Open
Space 105 129 2,037,559
GRAND TOTAL ALL FUNDS - includes transfers 39,701,225$
Page Number
Page Number
FUND/DEPARTMENT STRUCTURE
Governmental Funds
Page Number
Page Number
The Height of Desert Living 46
FUND STRUCTURE
The accounts of the Town are organized on the basis of funds, each of which is
considered a separate accounting entity. Operations of each fund are accounted
for with a separate set of self-balancing accounts that comprise its assets, liabili-
ties, fund equity, revenues and expenditures. Town resources are allocated to and
accounted for in individual funds based on the purposes for which they are to be
spent and the means by which spending activities are controlled. The Town of
Fountain Hills appropriates all funds in its budget process.
Operating Funds
«The General Fund (Fund 100) is the primary operating fund of the
Town and accounts for the resources and uses of various Fountain Hills depart-
ments. It exists to account for the financing of services traditionally associated
with local government. These services include police and fire protection, develop-
ment services (engineering/planning), public works (facilities), community services
(parks and recreation/community center/senior activity center), general admin-
istration, and any other activity for which a special fund has not been created.
Governmental accounting requires the General Fund be used for all financial re-
sources except those required to be accounted for in another fund and have desig-
nations of non-spendable, restricted, committed, assigned or unassigned.
«The Public Art Fund (Fund 410) is funded by developer in -lieu con-
tributions. These funds may only be used for the purchase of art and for the instal-
lation of this art throughout the community. This fund has a committed fund bal-
ance.
«The Internal Service Funds (Funds 800 and 810) are used to ac-
count for the Town’s business-type activities. These funds are considered self-
supporting in that the services rendered are financed through user charges or are
on a cost reimbursement basis. These funds are classified as having assigned fund
balances.
Internal Service Funds include:
General Internal Service Fund (Fund 800)
Vehicle Replacement Fund (Fund 810)
Special Revenue Funds are used to account for the proceeds of specific
revenue sources that are legally restricted to expenditures for specified purposes,
designated as committed or restricted. The Town maintains the following Special
Revenue Funds:
«The Highway User Revenue Fund (HURF) (Fund 200) is funded
by .2% of local sales tax, State shared revenues and transfers from the Capital
Improvement Fund. The State of Arizona taxes motor fuels and collects a variety
of fees and charges relating to the registration and operation of motor vehicles.
These revenues are deposited in the Arizona Highway User Revenue Fund (HURF)
and are then distributed to the cities, towns, and counties and to the State High-
way Fund. This fund may only be used for street and highway purposes and is a
restricted fund.
Financial Overview & Policies
The Height of Desert Living 47
Financial Overview & Policies
«The Downtown Strategy Fund (Fund 300) is a committed fund
which may only be used for development of the downtown. Revenue for this fund
comes from the 20% (previously 40%) of the .1% of local sales tax collections
that have been dedicated for this purpose.
«The Economic Development Fund (Fund 310) is a committed fund
which may only be used for economic development. Revenue for this fund comes
from the 80% (previously 60%) of the .1% of local sales tax collections that have
been dedicated for this purpose.
«The Tourism Fund (Fund 320) is a committed fund which may only
be used for tourism. Revenue for this fund is provided by a transfer from the Eco-
nomic Development Fund and grant money.
«The Special Revenue/Grants Fund (Fund 400) is restricted by the
terms of the individual grants or program funds received. An example of this
would be state or federal funds. These funds are to be used only for the specific
program or programs for which the funds have been awarded and in accordance
with all the grant conditions.
«The Court Enhancement Fund (Fund 420) is a restricted fund which
may only be used to enhance the technological, operational and security capabili-
ties of the Fountain Hills Municipal Court and to support the operation of the Court
collection program. Revenues are derived from court fees and bond forfeitures.
«The Environmental Fund (Fund 460) is an assigned fund which may
only be used to help offset the costs of stormwater management and air quality
permit requirements as well as other environmental programs. These items in-
clude, but are not limited to, permit fees, wash maintenance, ADWR dam inspec-
tion and maintenance, street sweeping, storm drain cleaning and household haz-
ardous waste disposal. Revenues are derived from the annual environmental fee
billed to Town residents.
«The Cottonwoods Maintenance District Fund (Fund 540) is a re-
stricted fund which may only be used for maintenance of the Cottonwoods Mainte-
nance District. Revenues are derived from a secondary property tax.
Debt Service Funds are established for the payment of principal and inter-
est on bonded indebtedness. Revenues are derived from a secondary property tax
levy, and municipal property lease payments. (The 0.2% of local sales tax previ-
ously dedicated to mountain preserve bonds has been redirected to the Highway
User Revenue Fund for the pavement management program.) Revenues are re-
ceived in amounts sufficient to pay the annual debt service payment; therefore,
the fund balance will be no less than the annual debt service payment due on July
1 of the new fiscal year and no more than 2% greater than the annual delinquency
factor based on the past five years delinquency amounts, categorized as restrict-
ed.
The Height of Desert Living 48
Debt Service Funds include:
Revenue Bond Debt Service (Fund 500)
General Obligation Debt Service (Fund 510)
Eagle Mountain CFD Debt Service (Fund 520)
Municipal Property Corporation Debt Service (Fund 530)
Capital Improvement Funds are used for the acquisition and/ or construc-
tion of major capital items including facilities, heavy equipment, technology, open
space, park improvements, and major road improvements.
«The Capital Projects Fund (Fund 600) revenues are committed rev-
enues derived from excess General Fund revenues and 50% of the construction
related local sales tax. The Capital Projects Fund is the primary source of capital
improvements funding for the Town.
«The Facilities Replacement Fund (Fund 610) revenues are assigned
and currently the result of transfers from the General Fund. The Fund has been
established to cover replacement costs for large scale items that cannot be ab-
sorbed in annual operating budgets. These items include, but are not limited to,
roofing, interior and exterior building painting, carpet replacement, Physical Plant
mechanical equipment, Fire Department equipment, and Parks and Recreation
structures.
The Development Fee Funds (Funds 710-760) are restricted funds which may
only be used for the planning, design, and construction of public facilities serving
the needs of the new development from which it was collected and designated as
restricted. The Town has developed an Infrastructure Improvement Plan (IIP) that
identifies each public improvement that is proposed to be the subject of a develop-
ment fee. This IIP is incorporated as part of the Town’s Capital Improvement Pro-
gram (CIP). Funds 710, 730, 750 and 760 will be eliminated when all remaining
funds have been expended. Development Fee funds currently include:
Fire & Emergency (Fund 720)
Parks/Recreation (Fund 740)
BUDGETARY AND ACCOUNTING BASIS
The budget is prepared on a budgetary basis of accounting for all fund types. Ex-
penditures are recorded when the related fund liability is incurred, and revenues
are recognized only when they are measurable and available. In all cases, when
goods and services are not received by year-end, the encumbrances lapse. This
basis means certain transactions are recognized in the budget on a basis other
than Generally Accepted Accounting Principles (GAAP), which is the basis used to
prepare the Town’s Comprehensive Annual Financial Report (CAFR). The major dif-
ferences between the budgetary and GAAP basis are:
Certain revenues, expenditures and transfers are not included on a budget-
ary basis, but are accrued and reported on a GAAP basis. For example, in-
creases or decreases in compensated absences are not reported for budget-
ary purposes, but are presented as revenues or expenditures on a GAAP ba-
sis.
Financial Overview & Policies
The Height of Desert Living 49
Depreciation is not budgeted as an expense in budgetary accounting.
Capital outlays are an expenditure in budgetary accounting and an asset in
GAAP.
Certain debt service principal and interest payments are accounted for as
expenditures in the General Fund on a budgetary basis, but are reported as
expenses in the Debt Service Fund on the GAAP basis.
All actual amounts in the budget document are shown on the budgetary basis to
facilitate meaningful comparisons.
Operating and Capital Budget Relationship
Included within the annual budget is a Capital Improvement Program presented on
a budgetary basis. Capital project budget funding sources are matched with budg-
eted expenditures. Governmental accounting procedures do not require adequate
budget to pay for an entire contract to be available and appropriated in the period
in which a contract is entered. Therefore, expenditures are presented on a budget-
ary basis which is a cash flow model.
For example, a 180 day construction contract entered into in May of fiscal year one
would have cash expenditures from May of fiscal year one through October of fis-
cal year two; however, the entire budget for this project would not be appropriat-
ed in fiscal year one, the year in which the contract was entered. Any unspent
funds at fiscal year-end are carried forward and budgeted again in year two.
Financial Overview & Policies
The Height of Desert Living 50
TOWN OF FOUNTAIN HILLS FINANCIAL POLICIES
I. INTRODUCTION
The Mayor and Town Council (the “Town Council”) of the Town of Fountain Hills
(the “Town”) understands that principles of sound financial management establish
the framework for overall fiscal planning and management. The principles set forth
guidelines for both current activities and long range planning. Following these prin-
ciples will enhance the Town’s financial health as well as its image and credibility
with its citizens, the public in general, bond rating agencies and investors. The pol-
icies will be reviewed periodically to assure the highest standards of fiscal manage-
ment. Policy changes will be needed as the Town continues to grow and becomes
more diverse and complex in the services it provides, as well as the organization
under which it operates, to provide these services to its citizens. The Town Manag-
er and staff have the primary role of reviewing and providing guidance in the fi-
nancial area to the Town Council.
II. OVERALL GOALS
The overall financial goals underlying these principles are:
2.1 Fiscal Conservatism. To ensure that the Town is, at all times, in a solid fi-
nancial condition, defined as:
A. Cash solvency – the ability to pay bills.
B. Budgetary solvency – the ability to balance the budget.
C. Long run solvency – the ability to pay future costs.
D. Service level solvency – the ability to provide needed and desired ser-
vices.
E. Adhering to the highest accounting and management practices as well
as the financial reporting and budgeting standards established by the
Government Finance Officers Association, by the Governmental Ac-
counting Standards Board (GASB) and by other professional organiza-
tions.
2.2 Maintaining Bond Rating. To maintain an Aa3 or better bond rating in the
financial community to assure the Town taxpayers that the Town govern-
ment is well managed and financially sound.
2.3 Stability. To have the ability to withstand local and regional economic fluctu-
ations, to adjust to changes in the service requirements of our community,
and to respond to changes in Federal and State priorities and funding as
they affect the Town’s residents.
2.4 Delivering Quality Services. To deliver quality services in an affordable, effi-
cient and cost-effective basis providing full value for each tax dollar.
Financial Overview & Policies
The Height of Desert Living 51
III. FUND BALANCE
Fund balance is defined as the cumulative difference of all revenues and expendi-
tures, also considered the difference between a fund’s assets and deferred out-
flows of resources and its liabilities and deferred inflows of resources. The purpose
of this policy is to establish a key element of the financial stability of the Town by
setting guidelines for fund balance. It is essential that the Town maintain adequate
levels of fund balance to mitigate financial risk that can occur from unforeseen
revenue fluctuations, unanticipated expenditures, and similar circumstances. The
fund balance also provides cash flow liquidity for the Town’s general operations.
Fund balance is an important indicator of the Town’s financial position and ade-
quate reserves must be maintained to allow the Town to continue providing ser-
vices to the community during periods of economic downturns and/or unexpected
emergencies or requirements.
The level of fund balance is related to the degree of uncertainty that the Town fac-
es. A prudent level of financial resources is necessary to protect against the need
to reduce service levels or raise taxes and fees due to temporary revenue short-
falls or unpredicted one-time expenditures. With the Town dependency upon State
shared income and State sales tax revenues for approximately one third of the
General Fund budget, there is increased opportunity for fluctuation. Additionally, a
significant portion of Town revenue is received from sales taxes – both state
shared and local – which are sensitive to fluctuations in the economy. Therefore,
the level of reserves needs to be sufficient to ensure stability in ongoing govern-
ment operations during a slowdown in the economy or legislative changes to the
revenue sharing formula.
Fund balance is one of the most widely used elements of state and local govern-
ment financial statements by (1) municipal bond analysts through credit reviews
and ratings, (2) taxpayer associations, (3) research organizations and oversight
bodies, (4) state, county and local legislators and officials, (5) financial statement
users and (6) reporters.
Other objectives that influence the size of the fund balance are:
1. Credit reviews performed by municipal bond analysts.
2. Preserving or improving the bond rating.
3. Maintaining a positive trend to historical fund balances.
4. Maintaining a rating equal to or better than surrounding communities.
The Governmental Accounting Standards Board (“GASB”) has found that useful-
ness and value of fund balance information provided is significantly reduced by
misunderstandings regarding the message that it conveys and the inconsistent
treatment and financial reporting practices of governments. GASB issued a pro-
nouncement, GASB Statement No. 54 (“GASB 54”), which applies to all financial
reports of all state and local governmental entities; GASB 54 intended to improve
financial reporting by providing fund balance categories and classifications that will
be more easily understood.
Financial Overview & Policies
The Height of Desert Living 52
3.1 Fund Balance Categories. An accounting distinction is made between por-
tions of fund balance that are spendable and nonspendable. These portions
are broken into five categories:
(A) Nonspendable fund balance—Includes amounts either not in
spendable form or legally or contractually required to be maintained
intact. This amount includes inventory, prepaids, and non-current re-
ceivables such as long-term loan and notes receivable and property
held for resale (unless the proceeds are restricted, committed, or as-
signed).
(B) Restricted fund balance—Includes amounts that are either (1) ex-
ternally imposed by creditors (such as through debt covenants),
grantors, contributors, or laws or regulations of other governments or
(2) imposed by law through constitutional provisions or enabling leg-
islation. Restricted fund balance means “restricted net assets” as de-
fined in the government-wide Statement of Net Assets, GASB State-
ment No. 34, as amended by GASB Statement No. 46.
(C) Committed fund balance—Includes amounts that are committed for
specific purposes by formal action of the Town Council. Amounts clas-
sified as “committed” are not subject to legal enforceability like re-
stricted fund balance; however, those committed amounts cannot be
used for any other purpose unless the Town Council removes or
changes the limitation by taking the same form of action it employed
to previously impose the limitation. The action to commit fund bal-
ances must occur prior to yearend; however, actual amounts can be
determined in the subsequent period.
(D) Assigned fund balance—Includes amounts that are intended by the
Town to be used for specific purposes, but are neither restricted nor
committed. Intent should be expressed by the Town Council itself or a
subordinate high-level body or official possessing the authority to as-
sign amounts to be used for specific purposes in accordance with poli-
cy established by the Town Council. This assignment would include
any activity reported in a fund other than the General Fund that is not
otherwise restricted more narrowly by the above definitions. The
Town is not allowed to assign balances that result in a residual deficit.
(E) Unassigned fund balance—Includes any remaining amounts after
applying categories (A)-(D) above (amounts not classified as non-
spendable, restricted, committed or assigned). Planned spending in
the subsequent year’s budget would be included in the unassigned
fund balance category. The General Fund is the only fund that will re-
port a positive unassigned balance.
3.2 General Fund.
The fund balance of the Town General Fund may consist of up to five com-
ponents, as described previously. In order to satisfy the objective of main-
taining a bond rating equal to or better than surrounding peer communities,
a combined General Fund operating fund balance of at least 30% of reve-
nues is recommended.
Financial Overview & Policies
The Height of Desert Living 53
A. Committed Fund Balance. The Town will maintain a committed fund
balance in the General Fund of 20% of the average actual General
Fund revenues for the preceding five fiscal years, indicating stable fis-
cal policies. The maintenance of this fund balance is a particularly im-
portant factor considered by credit rating agencies in their evaluation
of the credit worthiness of the Town. It is of primary importance that
the Town’s credit rating be protected.
(1) Rainy Day Fund to be Maintained. As a component of the Com-
mitted fund balance, the Town will maintain a Rainy Day Fund,
separate and apart from the Unassigned General Fund, which
shall be designated for use in the event of an unanticipated ex-
penditure or loss of revenue. The Rainy Day Fund balance at
the end of any fiscal year will be equal to a minimum of 20% of
the average actual General Fund revenues for the preceding
five fiscal years. This contingency will provide for the tempo-
rary financing of an unforeseen nature for that year. Expendi-
tures for these emergency or unforeseen appropriations can
only be undertaken with Town Manager approval and only if
funds are not available in the department requesting the fund-
ing.
(2) Guidelines for Rainy Day Fund. In order to achieve the objec-
tives of this policy, and to maintain sufficient working capital
and a comfortable margin of safety to address emergencies
and unexpected declines in revenue without borrowing, the fol-
lowing guidelines shall be adhered to by the Town Manager,
Town staff and Town Council:
(a) Deposit Rules. At the end of each fiscal year, the
Town Council shall transfer 5% of any surplus revenues
(before transfers to the Capital Projects Fund) to the
Rainy Day Fund. Deposits shall be made as set forth
herein until the Rainy Day Fund balance is equal to at
least 20% of the average actual General Fund revenues
for the preceding five fiscal years.
(b) Use Rules. Rainy Day Funds may only be expend-
ed for any one of the following purposes or under the
following circumstances:
(i) To replace the loss of more than 25% of the
Town’s local share of State shared revenues re-
ceived pursuant to Ariz. Rev. Stat. § 43-206.
(ii) For any event that threatens the health,
safety or welfare of the Town’s citizens.
(iii) For any event that threatens the fiscal sta-
bility of the Town.
(iv) To address any matter declared as an
emergency by the Governor or the Mayor.
Financial Overview & Policies
The Height of Desert Living 54
(c) Withdrawal Rules. All withdrawals from the Rainy
Day Fund shall be subject to the following rules:
(i) Any appropriation shall require the approval
by at least 2/3 of the entire Town Council.
(ii) The maximum amount of Rainy Day with-
drawals in any fiscal year shall not exceed one-
half of the total balance in the Fund.
(d) Replenishment Rules. Any amounts withdrawn
from the Rainy Day Fund shall be replenished as follows
(and such repayment shall be in addition to the annual
deposits set forth above):
(i) All amounts shall be repaid in not more
than five years, in annual installments of not less
than 1% of the previous fiscal year General Fund
balance.
(ii) Repayments shall be appropriated as part
of the annual budget adoption.
B. Assigned Fund Balance. The Town will maintain an assigned fund bal-
ance in the General Fund of a minimum 10% of the average actual
General Fund revenues for the preceding five fiscal years. This as-
signed fund balance will be assigned for (1) “pay-as-you-go” capital
project expenditures, (2) vehicle or equipment replacement, (3) pre-
paying or defeasing existing Town debt or (4) any other expenditure
that is non-recurring in nature. The 10% is the minimum and may be
increased to accelerate accumulation of funds for a large capital ex-
penditure. To the extent these balances are expended, additional
funds necessary to restore this additional 10% amount will be provid-
ed in at least approximately equal contributions during the five fiscal
years following the fiscal year in which the event occurred. The as-
signed General Fund balance can be authorized for expenditure only
in accordance with Resolution 2012-02 adopted by the Mayor and
Town Council on June 7, 2012, as may be amended from time to
time.
C. Unassigned Fund Balance. Funds in excess of the balances described
in the preceding paragraphs will be unassigned General Fund balance,
unless otherwise assigned in accordance with GASB 54. By Resolu-
tion, the Town Council has allocated General Fund surplus funds to be
(1) transferred to the Rainy Day Fund, (2) transferred to Assigned
Fund Balance, (3) used to supplement “pay as you go” capital ex-
penditures in the Capital Projects Fund or (4) used to prepay or de-
fease existing Town debt. These funds may not be used to establish
or support costs that are recurring in nature. Any excess revenues
collected over budgeted and unexpended appropriations not needed
to meet fund balance requirements will be transferred to the Capital
Projects Fund.
Financial Overview & Policies
The Height of Desert Living 55
During the annual budget process, the Town Manager will estimate
the surplus or deficit for the current year and prepare a projection of
the year-end unassigned General Fund balance. Such projection will
include an analysis of trends in fund balance levels on an historical
and future projection basis.
The Finance Director is authorized to assign available fund balance for
specific purposes in accordance with GASB 54. It is the policy of the
Town that expenditures for which more than one category of fund
balance could be used, that the order of use is: Nonspendable fund
balance, restricted fund balance, committed fund balance, assigned
fund balance and unassigned fund balance.
3.3 Special Revenue Funds.
A. HURF. The Highway User Revenue Fund (“HURF”) is restricted in use
solely for street and highway purposes. The fund depends upon State
shared revenues for over 90% of annual revenues. The restricted
fund balance will be based on the minimum requirement as specified
in the schedule for projects funded with Special Revenue or grant
funds. The schedule will be reviewed on an annual basis to determine
the required amount to be set aside as restricted fund balance.
B. Excise Tax Funds. The excise tax funds are committed funds that the
Town Council may dedicate for specific purposes by resolution or as
part of the annual budget adoption.
3.4 Debt Service Funds.
The Debt Service Fund is established for the payment of principal and inter-
est on bonded indebtedness and as such is a restricted fund. Revenues are
derived from a property tax levy, pledged excise taxes, municipal property
lease payments, and shared revenues. Revenues are received in amounts
sufficient to pay the annual debt service payment; therefore, the restricted
fund balance will be no less than the annual debt service payment due on
July 1 of the new fiscal year and no more than the annual debt service pay-
ment due on July 1 plus an amount equal to the average annual delinquency
factor based on the prior three years’ delinquency rates.
3.5 Capital Projects Fund.
A Capital Projects Fund has been established to allow the Town to accumu-
late monies for (1) purchase of land or buildings, (2) improvements to Town
-owned properties, (3) grant matches associated with capital improvements,
(4) public safety projects and equipment purchases, (5) economic develop-
ment projects and (6) such other capital projects as determined by the
Town Council. The Capital Projects Fund will be funded by: (A) sales of real
and personal property belonging to the Town; (B) General Fund transfer of
any excess revenues (from the prior fiscal year) collected over budgeted
and unexpended appropriations not needed to meet fund balance require-
ments or re-appropriation; and (C) interest earnings on the balance of the
fund invested per the Town’s investment policy. Accounted for separately,
but considered part of the Capital Projects Fund, are accumulated develop-
ment fees collected pursuant to Ariz. Rev. Stat. § 9-463.05 that are as-
Financial Overview & Policies
The Height of Desert Living 56
Financial Overview & Policies
sessed on new construction for the purpose of funding growth. These funds
are restricted to growth-related capital expenditures as designated in the
Town’s adopted Infrastructure Improvements Plan. The fund balance will be
established each fiscal year during the budget process depending on
planned expenditures but cannot exceed accumulated revenues. The Town
shall first be entitled to recoup the cost of any capital improvements, infra-
structure, marketing or sales-related costs associated with the disposition of
property before crediting the Capital Projects Fund (for funds other than de-
velopment fees). The Town Council may approve the uses of the Capital
Projects Fund as a part of its annual budget or by motion and affirmative
vote at the time the expenditures are approved.
IV. FINANCIAL PLANNING
Financial planning refers to the process of identifying resources and allocating
those resources among competing purposes. The primary vehicle for this planning
is the preparation, monitoring, and analyses of the Town’s budget. It is increasing-
ly important to monitor the performance of the programs competing to receive
funding.
4.1 Budget Adoption. The Town Manager shall prepare a proposed annual budg-
et, which shall be submitted to the Town Council and the public for review in
accordance with Ariz. Rev. Stat. § 42-17001, et seq. The Town will budget
revenues and expenditures on the basis of a fiscal year beginning July 1 and
ending the following June 30. The Town Council will adopt the budget no lat-
er than June 30. By adopting the budget and the various funds set forth
therein, the Town Council expresses its intent to commit fund balances for
the purpose of GASB 54 classifications. The Town Manager shall execute the
Town Council policies as set forth in the finally adopted budget.
4.2 Budget Preparation. The Town Manager or authorized designee will prepare
a budget in accordance with the guidelines established by the Government
Finance Officers Association in its Distinguished Budget Award Program. The
proposed budget will contain the following:
A. Revenue estimates by major category, by major fund.
B. Expenditure estimates by department levels and major expenditure
category, by fund.
C. Estimated fund balance by fund.
D. Debt service by issue detailing principal and interest amounts by
fund.
E. Proposed personnel staffing levels.
F. A detailed schedule of capital projects, including a capital improve-
ment program.
G. Any additional information, data, or analysis requested of manage-
ment by the Town Council.
The Height of Desert Living 57
4.3 Operating Budget. The operating budget will be based on the principle that
current operating expenditures, including debt service, will be funded with
current revenues, creating a balanced budget. The Town will not balance the
current budget at the expense of meeting future years’ expenditures; for
example, accruing future years’ revenues, or rolling over short-term debt to
avoid planned debt retirement.
4.4 Revenue Sources. Ongoing operating costs should be supported by ongoing,
stable revenue sources. This policy protects the Town from fluctuating ser-
vice levels and avoids crises when one-time revenues are reduced or re-
moved. Revenues from growth or development should be targeted to costs
related to development, or invested in improvements that will benefit future
residents or make future service provision efficient.
4.5 Revenue Estimate. The Town Manager will provide an estimate of the
Town’s revenues annually for each fiscal year, as well as estimates of spe-
cial (grant, excise tax, etc.) revenues and interfund transfers.
4.6 Staffing. The budget will fully appropriate the resources needed for author-
ized regular staffing. At no time shall the number of regular full-time em-
ployees on the payroll exceed the total number of full-time positions author-
ized by the Town Council. All personnel actions shall be in conformance with
applicable Federal and State law and all Town ordinances and policies.
4.7 Budget Preparation Schedule. Annually, the Town Manager shall provide a
budget preparation schedule outlining the preparation timelines for the pro-
posed budget. Budget packages for the preparation of the budget, including
forms and instructions, shall be distributed to Town Departments in a timely
manner for the Department’s completion. Department Directors shall pre-
pare and return their budget proposals to the Administration Department,
as required in the budget preparation schedule.
4.8 Performance Measurement. Performance measurement indicators will be in-
tegrated into the budget process as appropriate.
4.9 Efficiency Analysis. Alternatives for improving the efficiency and effective-
ness of the Town’s programs and the productivity of its employees will be
considered during the budget process. Duplication of services and inefficien-
cy in service delivery should be eliminated wherever they are identified.
4.10 Department Responsibility. Department Directors are required to monitor
revenues and control expenditures to prevent exceeding their total depart-
mental expenditure budgets. Department Directors shall immediately notify
the Town Manager of any exceptional circumstances that could cause a de-
partmental expenditure budget to be exceeded.
4.11 Quarterly Report. A quarterly report on the status of the General Fund
budget and trends will be prepared within 60 days of the end of each quar-
ter by the Town Manager or authorized designee.
4.12 Deficit. If a deficit is projected during any fiscal year, the Town will take
steps to reduce expenditures, increase revenues or, if a deficit is caused by
an emergency, consider using the Rainy Day Fund, to the extent necessary
Financial Overview & Policies
The Height of Desert Living 58
to ensure a balanced budget at the close of the fiscal year. The Town Man-
ager may institute a cessation during the fiscal year on hirings, promotions,
transfers, and capital equipment purchases. Such action will not be taken
arbitrarily or without knowledge and support of the Town Council.
V. EXPENDITURE CONTROL
The Town Manager shall ensure compliance with the legally adopted budget. In ad-
dition, purchases and expenditures must comply with all applicable legal require-
ments.
5.1 Budgeted Expenditures. Expenditures will be controlled by an annual budget
at the departmental level. The Town Council shall adopt appropriations
through the budget process. Written procedures will be maintained for ad-
ministrative approval and processing of certain budget transfers within
funds.
5.2 Purchasing System and Policies. The Town will maintain a purchasing sys-
tem that provides needed materials in a timely manner to avoid interrup-
tions in the delivery of services. All purchases shall be made in accordance
with the Town’s purchasing policies, guidelines and procedures and applica-
ble State and Federal laws. The Town will endeavor to obtain supplies,
equipment, and services as economically as possible.
5.3 Internal Controls. Expenditures will be controlled through appropriate inter-
nal controls and procedures in processing invoices for payment.
5.4 State Expenditure Limit. The State of Arizona sets a limit on the expendi-
tures of local jurisdictions. The Town will comply with these expenditure lim-
itations and will submit an audited expenditure limitation report, audited fi-
nancial statements and audited reconciliation report as defined by the Uni-
form Expenditure Reporting System (Ariz. Rev. Stat. § 41-1279.07) to the
State Auditor General each year.
5.5 Capitalized Assets. All assets of $10,000 or more will be capitalized and rec-
orded in the Town of Fountain Hills Summary of Capital Assets.
VI. REVENUES AND COLLECTIONS
All government employees are considered stewards of public funds. In order to
provide funding for service delivery, the Town must have reliable revenue sources.
These diverse revenues must be collected equitably, timely and efficiently.
6.1 Balanced Revenue Base. The Town’s goal is a General Fund revenue base
that is equally balanced between sales taxes, State shared revenues, prop-
erty tax, service fees, and other revenue sources.
6.2 Stable Revenue Base. The Town will strive for a diversified and stable reve-
nue base to shelter it from economic changes or short-term fluctuations and
in any one revenue source by doing the following:
A. Establishing new charges and fees as needed and as permitted by law
at reasonable levels.
Financial Overview & Policies
The Height of Desert Living 59
B. Pursuing legislative change, when necessary, to permit changes or
establishment of user charges and fees.
C. Aggressively collecting all revenues, late penalties, outstanding taxes
owed and related interest as authorized by law.
6.3 Monitoring Collection. The Town Manager or authorized designee will moni-
tor all taxes to ensure they are equitably administered and collections are
timely and accurate. Fees and charges should be based on benefits and/or
privileges granted by the Town, or based on costs of a particular service.
6.4 Intergovernmental Aid. The Town Manager or authorized designee should
pursue intergovernmental aid for those programs and activities that address
a recognized need and are consistent with the Town’s long-range objectives.
Any decision to pursue intergovernmental aid should include the considera-
tion of the following:
A. Present and future funding requirements.
B. Cost of administering the funds.
C. Costs associated with special conditions or regulations attached to the
grant award.
6.5 Cost Recovery. The Town will attempt to recover all allowable costs (both
direct and indirect) associated with the administration and implementation
of programs funded through intergovernmental aid. In the case of the Foun-
tain Hills Unified School District, the Town may determine to recover less
than full cost of services provided. In the case of State and Federally man-
dated programs, the Town will attempt to obtain full funding for the service
from the governmental entity requiring the service be provided. Allowable
costs will be determined based upon a “Cost Allocation Study” prepared pe-
riodically.
6.6 Growth Revenues. Local sales tax revenues are derived from several
sources with a significant portion from construction related activity. To en-
sure that the revenues from growth or development are targeted to costs
related to development, or invested in improvements that will benefit future
residents or make future service provision efficient, the Town will designate
50% of those one-time revenues to the Capital Projects Fund. Monthly,
these revenues will be transferred from the General Fund to the Capital Pro-
jects Fund for future appropriation.
VII. USER FEE COST RECOVERY
User fees and charges are payments for voluntarily-purchased, publicly-provided
services that benefit specific individuals. The Town relies on user fees and charges
to supplement other revenue sources in order to provide public services.
7.1 Establishing Fees. The Town may establish user fees and charges for certain
services provided to users receiving a specific benefit. User fees and charges
will be established to recover as much as possible the direct and indirect
costs of the program or service, unless the percentage of full cost recovery
has been mandated by specific action of the Town Council. It is recognized
Financial Overview & Policies
The Height of Desert Living 60
that occasionally competing policy objectives may result in reduced user
fees and charges that recover a smaller portion of service costs.
7.2 Recalculation. Periodically, the Town will recalculate the full costs of activi-
ties supported by user fees to identify the impact of inflation and other at-
tendant costs.
VIII. CASH HANDLING POLICY
Collecting and controlling cash at the Town are very important functions. The Cus-
tomer Service Representatives and Permit Technicians are the Town’s cash han-
dling agents. Strong internal controls for cash collection and handling are neces-
sary to prevent mistreatment of Town funds and to safeguard and protect employ-
ees from unwarranted charges of mishandling funds.
Historical practices shall not constitute justification for deviation from these proce-
dures. The material contained in this Section supersedes any previous policies and
procedures regarding the handling of cash followed within the Town and/or within
Departments. The Finance Division will conduct periodic reviews of cash handling
procedures. Any amendments to the policies require Town Council approval, but
the Town Manager may make interpretations and exceptions to the policies con-
tained in this Section as more particularly set forth in Subsection 8.13 below.
8.1 Individual Responsibilities. All cash transactions are to be processed by
Town staff (including cash, credit cards, checks, etc.) and not volunteers.
Any Department Director or manager with responsibilities for managing
Town cash receipts and those employees who are entrusted with the re-
ceipt, deposit and reconciliation of cash for Town-related activities shall be
responsible for knowledge of and compliance with this Section VIII. A refer-
ence to this Section should be included as part of all departmental policies
and procedures.
8.2 Establishing Cash Handling Sites. Ideally, from a control perspective, col-
lecting and controlling cash should be centralized in one location; however,
that is not always possible or practical. As a result, the collection of money
is, in part, decentralized. The Finance Division must authorize all cash han-
dling sites, including one-time requests for cash for special events. Depart-
ments requesting status as a cash handling site (or special events where
money is being collected and a cash float is needed) must submit a request
to the Finance Division at least 24 hours prior to the special event that in-
cludes:
A. Reason(s) why cash handling site or cash float is needed.
B. A list of the personnel involved with the cash handling site, descrip-
tions of their duties, and how segregation of duties will be main-
tained.
C. Whether a change drawer will be needed.
D. A description of the reconciliation process, including frequency of rec-
onciliation.
Financial Overview & Policies
The Height of Desert Living 61
E. A description of the process for safeguarding cash until it is deposit-
ed.
F. A schedule of how often and where cash deposits will be made.
8.3 Procedures for Cash Collection.
A. “Cash” is defined as any of the following accepted methods of pay-
ment for Town transactions:
(1) Cash (U.S. coin and currency).
(2) Checks (drawn on U.S. banks and made payable to the Town;
no third party checks).
(3) Credit Cards (MasterCard, Visa, Discover, American Express).
(4) Money Orders.
B. Cash should be physically protected through the use of vaults, safes,
cash registers, etc. Each Department is responsible to make the nec-
essary provisions to properly safeguard the cash receipts in its area
and maintain the necessary safe or vault that will ensure the security.
Generally, any amount of cash on hand must be maintained in a vault
or heavy safe (one which cannot be easily moved by two persons us-
ing a hand cart). Cash should not be retained in desk drawers or
standard file cabinets without a locking mechanism; petty cash must
be secured in a locked file cabinet and keys should be secured sepa-
rately.
C. The cash drawer should be kept shut when not in use and after each
transaction. The cash drawer, when open, should not be left unat-
tended when it contains money. The contents of cash drawers should
be placed in a safe, vault, or an approved, locked location after each
day; all safes are to be kept locked.
8.4 Receipts.
A. Procedures must be in place to record the daily beginning and ending
receipt numbers of the cash register, and include safeguards to pre-
vent manipulation of register totals, receipt numbers, etc. Automatic
numbering of receipts through a computerized system is an accepta-
ble alternative.
B. Receipts should be generated from either receipt books or cash regis-
ter receipt system.
C. Cash registers must be programmed to issue receipts, which shall
contain all information required by the accounting system to properly
credit and track payments.
D. Receipt books, if issued for special events, must be issued in sequen-
tial order. All books should be accounted for from the time of delivery
and returned to the Finance Division.
Financial Overview & Policies
The Height of Desert Living 62
E. Only those receipt books that have been distributed by the Finance
Division may be used.
F. At a minimum, sequential, pre-numbered receipt forms must contain
the following information:
(1) Date issued.
(2) Cashier and/or Department issuing the receipt.
(3) Name of payor (not the department name or revenue source).
(4) Net amount received.
(5) Sufficient information to identify the purpose of the payment.
(6) Form of payment (cash, check, credit card, etc.).
G. The receipt forms should also:
(1) Contain all available identifying numbers and other pertinent,
descriptive information including invoice numbers.
(2) Be issued in a minimum of two copies, one for the payor and
one to accompany the deposit.
(3) Never be altered; if any type of change is necessary, all copies
of the receipt must be clearly marked “void”, and a new receipt
issued.
(4) Be filed sequentially and retained by the Department (including
void receipts).
8.5 Cash Received in Person.
A. When a customer produces a mutilated bill (where a portion is miss-
ing), the receiver should request that the customer have a bank re-
deem the bill. No bill will be considered for acceptance if both serial
numbers are not present.
B. A printed receipt must be issued for each payment received when the
customer pays in person. At a remote location (for special events),
manual pre-numbered receipts may be used when cash register re-
ceipts are not available.
C. Departments may not accept post-dated checks, IOU’s, or third party
checks.
D. All cash received must be recorded through the computerized ac-
counting system with computer-generated official Town cash receipts.
When a cash handling site with a computerized accounting system
has to use temporary cash receipts, those temporary receipts must
be converted over to computerized receipts as soon as possible. If the
conversion cannot be accomplished within 48 hours, the cash should
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Financial Overview & Policies
be deposited into the Department’s safe and tracked in detail until it
is recorded on the computerized accounting system.
E. The customer must be presented an official Town receipt form with a
duplicate record being retained by the receiving Department. All num-
bered receipts must be accounted for, including the original of voided
receipts.
F. The cash handling site must maintain a clear separation of duties. An
individual should not have responsibility for more than one of the
cash handling components: collecting, depositing, disbursement, and
reconciling.
G. The procedures below are to be followed to safeguard the employee
and the cash:
(1) Account for cash as soon as is it received – count the cash in
front of customer.
(2) Keep cash received in view of the customer until the transac-
tion is complete.
(3) If change is required, count all cash and change in front of cus-
tomer.
(4) Reconcile the funds received to the computerized accounting
system cash report or to the total of the temporary receipts at
the end of the day or at the end of each shift and balance the
receipts as set forth in Subsection 8.9.
(5) Immediately place all cash in a cash drawer, safe or other se-
cure place until deposited. A secure area for processing and
safeguarding funds received should be provided and restricted
to authorized personnel.
(6) Personal transactions with Town cash funds are prohibited.
Monies may never be borrowed nor loaned from cash funds,
nor may personal checks be cashed from receipts.
(7) All employees paying for Town services (rentals, movie tickets,
animal license, business license, etc.) must be rung up by a
different employee under a separate user ID.
(8) Deposit all cash intact and not intermingled or substituted with
other cash.
(9) Pay refunds or expenditures through the appropriate Town
bank account on a Town-generated check from the main ac-
counts payable account for the smaller accounts. If the original
payment was made using credit/debit card, then whenever
possible refunds will be issued through the credit card per
credit card regulations.
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(10) Provide printed receipts generated by the financial system for
every transaction involving money.
(11) Voided cash receipts must be approved and initialed by a su-
pervisor before the daily deposit is done, noting the reason for
voiding the transaction.
(12) Deposit daily cash report and cash promptly at the end of each
day into the Finance Division safe.
(13) Place cash in amounts over $500.00 in the Finance Division
safe immediately following the transaction until the end of day
close out.
(14) Cashiers should enter transactions using their personal logins
(switch user) during a single shift.
(15) All packaged coin or strapped currency received as payment
should be removed from the package or straps and verified.
H. Cashing checks from Town deposits, borrowing cash for personal use,
lapping receipts to cover shortages in cash receipts, withholding
checks for deposit in order to float checks, commingling personal and
Town funds and modifying cash records are all serious offenses and
may result in discipline up to and including immediate discharge from
employment.
8.6 Cash Received Through the Mail.
A. When mail is opened, if the cash received is not credited directly into
the appropriate Town account or issued a receipt through a comput-
erized accounting system, a log of the checks, credit card transac-
tions and or cash should be prepared and submitted to the Finance
Division. The log should include the customer’s name, amount re-
ceived, check number and any other information available that may
assist in proper allocation of the funds. The envelope also should be
retained as part of the records.
B. When mail is opened, checks must be endorsed promptly with a re-
strictive endorsement stamp. Checks must be stored in a safe or oth-
er secure place approved by the Finance Division until deposited.
C. Unidentified receipts must be deposited to a depository account ap-
proved for such purposes. All reasonable attempts should be made to
identify the correct account and transfer the funds.
8.7 Check Acceptance.
A. The Federal Reserve has established a regulation to standardize check
endorsements:
(1) Checks must be made payable to the Town of Fountain Hills
and endorsed promptly with a restrictive endorsement stamp
payable to the Town of Fountain Hills. The endorsement
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The Height of Desert Living 65
stamps must be distributed by the Finance Division; this stamp
protects the check if lost or stolen.
(2) All depositor’s endorsements are limited to the top 1.5 inches
on the back side of the check, at the trailing edge of the check.
This area is where endorsements are normally placed. If you
look at the face of the check, the endorsement area is directly
behind where “Pay to the Order of” is printed.
(3) Any check that has been endorsed may not be returned to the
customer. Any marks below the 1.5 inches on the check may
obscure the bank routing number, cause delays in returning
checks, and forfeit the Town’s right to recovery. The purpose of
this regulation is to speed collection and returns.
(4) The endorsement must include the following:
FOR DEPOSIT ONLY
TOWN OF FOUNTAIN HILLS
[Account Number]
(5) Checks should have the customer information pre-printed on
the face of the check. Bank issued/generated checks are ac-
ceptable.
(6) Personal checks from employees for cash may not be cashed at
any counter in a Town facility.
(7) Checks or credit card transactions will not be cashed or pro-
cessed for more than the amount of purchase. Departments
are not authorized to return currency to the payor in the event
that the check exceeds the amount due to the Town.
B. Be sure that the name, branch, city and state where the drawer’s
bank is located is printed on the check.
C. The Town will not accept a check that is:
(1) Illegible or not written out clearly; checks should be written out
in blue or black ink only.
(2) For anything other than the exact amount (no change will be
given).
(3) A third party check (that is, checks made out to someone other
than the Town).
(4) Altered or changed.
(5) Undated, post-dated or stale dated (older than six months).
(6) Not signed.
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The Height of Desert Living 66
(7) A starter check, i.e. a check without the name, address and
check number on the face of the check.
(8) Not in U.S. funds.
(9) From a foreign bank, even if payable in U.S. funds.
(10) Transfer checks.
D. If the written amount on a check does not match the numerical
amount, the written amount will govern.
E. Money orders should be filled out by the customer in the presence of
Town staff; the customer must countersign and write Town of Foun-
tain Hills in the payee section.
8.8 Credit Card Acceptance.
A. Credit cards accepted are Visa, MasterCard, Discover, and American
Express.
B. When presented with a credit card, the Department cashier shall:
(1) Verify that the card has not been altered and is not expired.
(2) Check customer identification to verify that the name on the
card and the account name are the same, unless someone is
paying for other family members.
(3) Retain the credit card until the transaction is complete.
(4) Enter the credit card transaction by swiping the card through
the terminal on the keyboard; if the keyboard does not have a
terminal, the swipe reader is not functioning or payment is be-
ing taken over the telephone, the credit card number should be
entered manually when prompted.
(5) If the credit card information is being input from a paper regis-
tration form that includes the card number and payor signature,
shred or permanently mark over the portion of the form that
includes the credit card information as soon as the transaction
is complete and the card is accepted.
(6) If receiving credit card information over the phone, verify the
caller’s name as it appears on the card, verify the amount to be
processed, enter the credit card number, expiration date and
security code directly; immediately shred any piece of paper
where the information can be viewed or taken.
8.9 Balancing of Cash Receipts.
A. All funds collected must be balanced daily, by mode of payment, by
comparing the total of the cash, checks and credit cards to the com-
puterized accounting reports, to the manual receipts totals, including
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The Height of Desert Living 67
Financial Overview & Policies
the totals of the money received by mail. All cash receipts and sup-
porting documentation (daily deposit slip, system receipts, and sys-
tem reports) should be transferred daily to the accounting system
and all discrepancies should be resolved before the end of the day/
shift.
B. Daily cash counts and reconciliations will be performed on a random
basis by the Accountant or other senior Finance Division staff mem-
ber. These reconciliations should be signed and dated by the review-
er. The total monthly receipts should be balanced with the monthly
bank account statements and accounting system monthly reports and
all discrepancies should be resolved.
C. Currency and coin must be reconciled separately from checks, credit
cards and money orders by comparing actual cash received to the
cash total from the cash report or to the sum of the cash sales from
the manual receipts.
D. Over/short amounts must be separately recorded, investigated and
resolved to the extent possible as set out in the over/short portion of
this Section.
E. Because balancing can be a time-consuming task and requires atten-
tion to detail, it is recommended that each cashier pre-balance his/
her own drawer periodically during the day.
NOTE: On the rare occasion that a check needs to be forwarded to
another party by the Town of Fountain Hills, the check cannot be en-
dorsed. Any of the following positions are authorized to approve this
receipt without endorsement: the Town Manager, the Finance Direc-
tor, and the Town Clerk. Approval to accept this instrument in this
manner requires approval from one of the Town’s authorized signato-
ries in writing prior to the presentation of the instrument.
F. End of day close out process for cash collection points includes the
following:
(1) Two signatures on the daily cash report before depositing in
the Finance Division safe.
(2) Total deposit must match the printed report from the software
program.
(3) Deposits are turned in daily and deposited in the Finance Divi-
sion safe by the responsible party.
8.10 Cash Over & Short.
A. A daily accounting of cash received should be balanced against the
total amount on the daily reports run by the Department. Any amount
that is over or short shall be reported on the same day to the Depart-
ment Director and the Accountant.
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B. The discipline procedures set forth below should be followed if the es-
tablished dollar limits and frequency of overages and/or shortages are
exceeded. The current established dollar limit is five dollars. A log
should be established to record any overages and shortages, and the
employee’s name and date. Patterns, frequencies, and inconsistencies
should be noted on the employee’s performance review. Overages or
shortages of $50.00 or more are to be reported to the Finance Direc-
tor.
C. Warnings or exceptions involving cash overages or shortages shall be
retained in the employee’s permanent file.
D. If the shortage is the result of a suspected or documented theft, the
shortage must be reported immediately and in writing to the Account-
ant, the Finance Director, and the Town Manager who will submit to
law enforcement for investigation, regardless of amount.
E. Employees who handle cash are expected to be careful and accurate
and to balance their funds each day without overages or shortages.
Failure to follow internal controls and checks and balances as ap-
proved by the Finance Division is considered to be at least negligence
and could be considered misconduct subject to the following discipli-
nary procedures:
(1) Verbal Warning. A verbal warning will be given if an employee
has:
(i) Two or more over/shorts in any 90-day period
(regardless of the amount).
(ii) Cumulative over/shorts of $75.00 or more in any 30 -day
period.
(2) Written Warning.
(i) After an employee has received two verbal warnings, the
third warning will be in the form of a written warning. A
fourth warning will be subject to disciplinary action as
determined by the Department Director.
(ii) A written warning will be issued if an employee exceeds
a cumulative total of $100.00 or more cash short in any
month regardless of the number of verbal warnings.
8.11 Returned Check Procedures.
A. Any checks returned by the Town’s depository bank as uncollected
shall be sent to the Finance Division. Examples of returned checks in-
clude: non-sufficient funds (NSF), account closed, payor’s signature
missing, refer to maker and post-dated or stale-dated checks.
B. When a check is returned, the Finance Division prepares a negative
entry to the revenue journal, debiting the originating account for the
amount of the check and at the same time assessing a service fee in
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The Height of Desert Living 69
Financial Overview & Policies
the amount set forth in the Town’s adopted fee schedule. It is the re-
sponsibility of the Department that was credited with the revenue to
notify the check writer and use due diligence to collect the amount of
the check and the service fee. The check writer will be prohibited
from receiving Town services until the Town is paid the full amount,
plus the returned check fee. Restitution should be in the form of cur-
rency, money order, cashier’s check, or certified check. The Finance
Division will maintain an aging report on all non-collectable items;
this report will be submitted monthly to the Finance Director.
C. When restitution is obtained, the same account should be used that
was used on the negative entry and the deposit should be transferred
to the Customer Service Representative for inclusion in the daily de-
posit.
D. If after proper due diligence is performed, collection has not been
made, the Accountant may be consulted regarding returned items
that remain uncollected for further action through the State.
8.12 Preparation of Deposits (performed by the Finance Division.
A. The Finance Division shall prepare all deposits.
B. All checks must be made payable to Town of Fountain Hills and en-
dorsed. A calculator tape of the checks should be included with the
checks bundled together.
C. Cash must be recorded on the deposit slip in the appropriate space.
D. Only depository-issued deposit slips, including the appropriate ac-
count number(s) and sub-code(s) are to be used.
E. Someone not involved with collecting the cash, opening the mail or
reconciling the deposit must prepare the deposit.
F. Deposit from the Municipal Court should be secured in locking deposit
bags, which are available from the bank.
G. Trips to the bank should be at random times during each day.
8.13 Exceptions to Cash Handling Policy.
A. Any exception to this Section must be approved in writing by the De-
partment Director and requires the concurrence of the Finance Direc-
tor. For example, in cases where there is not enough staff available to
maintain complete separation of duties, an alternate process to safe-
guard Town funds must be established and approved by the Finance
Director. Requests for exceptions to these procedures must be sub-
mitted to the Finance Director in writing.
B. Town personnel are prohibited from depositing Town cash into check-
ing or other bank accounts unless the account has been set up by the
Finance Division.
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8.14 Records Retention. All cash receipts and related documents must be main-
tained in accordance with Records Retention Schedules pursuant to Ariz.
Rev. Stat. §§ 39-101 through 39-103 and 41-151.15 through 41-151.19.
Accounting reports, deposit slips, credit card receipts, copies of manual
cash receipts, etc. should be kept for the period specified by the Records
Retention Schedules.
IX. DEBT POLICY
The purpose of this debt policy is to provide for the preservation and enhancement
of the Town’s bond ratings, the maintenance of adequate debt service reserves,
compliance with debt instrument covenants and provisions and required disclo-
sures to investors, underwriters, and rating agencies. The Town’s overall debt
management policy is to ensure that financial resources are adequate in any gen-
eral economic situation to not preclude the Town’s ability to pay its debt when
due.
These policies are meant to supplement the legal framework of public debt laws
provided by the Arizona Constitution, State Statutes, Federal tax laws and the
Town’s current bond resolutions and covenants.
9.1 General.
A. The Town will (1) use current revenues to pay for short-term capital
projects, repair and maintenance items and (2) reserve long-term
debt for capital improvements with useful lives of ten years or more.
The Town will not use long-term debt to fund current governmental
operations and will manage its cash flow in a fashion that will prevent
any borrowing to meet working capital needs. However, exclusive re-
liance upon “pay-as-you-go” funds for capital improvements requires
existing residents to pay for improvements that will benefit new resi-
dents who relocate to the area after the expenditure is made. Financ-
ing capital projects with debt provides for an “intergenerational equi-
ty,” as the actual users of the capital asset pay for its cost over time,
rather than one group of users paying in advance for the costs of the
asset. Where there is a benefit to all future residents, debt financing
should be given consideration.
B. To increase its reliance on current revenue to finance its capital im-
provements, and promote a “pay-as-you-go” philosophy, the Town
will allocate each year a percentage of current revenues to maintain a
minimum 10% of average actual General Fund revenues for the pre-
ceding five fiscal years in the assigned fund balance.
9.2 Capital Improvement Plan
A. As part of the budget process each year, the Town Manager or au-
thorized designee will prepare a capital spending plan that provides a
detailed summary of specific capital projects for the five fiscal years
subsequent to the fiscal year presented. The plan will include the
name of the project, project schedule, capital cost by fiscal year and
a recommended specific funding source. The five year capital im-
provement plan will be developed within the constraints of the Town’s
ability to finance the plan.
Financial Overview & Policies
The Height of Desert Living 71
Financial Overview & Policies
B. The Town Manager and Department Directors will develop formal
ranking criteria that will be used in the evaluation of all capital pro-
jects. The ranking criteria will give greatest weight to those projects
that protect the health and safety of its citizens. “Pay-as-you-go” pro-
ject financing shall be given the highest priority. Capital improve-
ments that must rely upon debt financing shall be accorded a lower
priority and projects with a useful life of less than ten years shall not
be eligible for inclusion in bond issues except in extraordinary circum-
stances.
C. Lease-purchase financing shall be undertaken only when the project
is considered essential to the efficient operation of the Town or to re-
move expenditures that would exceed the State-imposed expenditure
limitation. The Town Manager or authorized designee shall be respon-
sible for ensuring that “pay-as-you-go” expenditures do not cause the
State-imposed expenditure limitation to be exceeded in any fiscal
year.
D. All capital project requests will be accompanied by a description of
the sources of funding to cover project costs. Where borrowing is rec-
ommended, a dedicated source of funds to cover debt service re-
quirements must be identified. All capital project requests will be re-
quired to identify any impact the project may have on future operat-
ing costs of the Town. The Town will seek grants to finance capital
improvements and will favor those projects that are likely to receive
grant money.
E. All capital project appropriations and amendments to the capital im-
provement plan must be approved by the Town Council.
F. The capital plan will include all equipment and facilities with a useful
life of greater than ten years and a cost greater than $50,000. Debt
financing shall not exceed the useful life of the infrastructure im-
provement or asset.
G. The following steps shall be used to prepare the Capital Improvement
Program (“CIP”):
(1) Establish Capital Improvement policies, including:
(a) Time period the CIP will cover.
(b) Facilities/equipment that will be included in the CIP.
(c) How acquisition of multiple items (e.g., computers) will
be treated.
(d) Identification of projects that are expected to be under-
taken, but fall outside the time horizon of the plan.
(2) Adopt standards to rank project requests.
(a) Projects that address a public health or safety concern
are given top priority.
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(b) Projects mandated by a court of competent jurisdiction
or a government with authority over the Town are equal
with public health or safety.
(c) Major maintenance (preservation of assets).
(d) Replacement of obsolete equipment (improving efficien-
cy).
(e) Expansion to meet demand caused by growth.
(f) Coordination of projects to achieve cost savings.
(g) Availability of cash to finance improvements from cur-
rent revenues.
(h) Acquisition of open space.
(3) Perform and maintain a capital inventory and identify useful
life.
(4) Identify projects.
(a) Status review of previously approved projects.
(b) Identification of new projects.
(c) Assess capital project alternatives.
(d) Complete project request forms.
(5) Assess funding sources.
(a) Available grants.
(b) Development fees shall be utilized to fund capital pro-
jects before “pay-as-you-go” and bond issuance financ-
ing.
(c) Developer contributions.
(d) Private contributions.
(e) Issuance of securities.
(f) Capital leases.
(6) Approve the CIP and Budget.
(a) Town Council review.
(b) Public hearing.
(c) Adoption of the CIP and capital budget.
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The Height of Desert Living 73
Financial Overview & Policies
All capital project requests will be accompanied by a description of the sources of
funding to cover project costs. Where borrowing is recommended, the source of
funds to cover debt service requirements must be identified. All capital project re-
quests will be required to identify any impact the project may have on future oper-
ating costs of the Town.
Department Directors will submit detailed descriptions of the useful life of capital
projects submitted in conjunction with the preparation of the Town’s CIP. The
Town Manager shall incorporate an estimate of the useful life of proposed capital
improvements in developing an amortization schedule for each bond issue. If a
short-lived asset or project (less than ten years) is included in a bond issue then
the bond amortization schedule shall be adjusted to reflect the asset’s rapid depre-
ciation. At no time shall the amortization exceed the life of the asset.
9.3 Financing Alternatives.
A. Financing alternatives include, but are not limited to:
(1) Grants.
(2) Developer Contributions.
(3) General Obligation (“GO”) Bond – requires voter approval, sup-
ported by an ad valorem (property) tax.
(4) Revenue Bonds – repaid with dedicated revenue source (HURF,
revenue generated by project).
(5) Municipal Property Corporation (“MPC”) Bonds – repaid with a
dedicated revenue source.
(6) Community Facilities District (“CFD”) or Special District Bonds
– supported by an ad valorem property tax, revenues of the
district or assessments of the cost of public infrastructure or
enhanced municipal services.
(7) Capital Leases – repaid within operating budget.
(8) Commercial Paper (CP) or Bond Anticipation Notes (BAN) with
terms less than two years.
B. Town debt service costs (GO Bonds, Revenue Bonds, MPC Bonds,
Leases) shall not exceed 20% of the Town’s operating revenue in or-
der to control fixed costs and ensure expenditure flexibility. Improve-
ment District, CFD and Special District debt service is not included in
this calculation because it is paid by district property owners and is
not an obligation of the general citizenry. Separate criteria for CFDs
have been established and included within the Town’s CFD policy.
C. The Town shall comply with all U.S. Internal Revenue Service arbi-
trage rebate requirements for bonded indebtedness.
D. Where applicable, the Town will structure GO bond issues to create
level debt service payments over the life of the issue. The goal will be
The Height of Desert Living 74
to strive for a debt repayment schedule to be no more than 15 years;
at no time will the debt exceed 25 years.
E. Refunding bonds will be measured against a standard of the net pre-
sent value debt service savings exceeding 3% of the principal amount
of the bonds being refunded, or if savings exceed $750,000, or for
the purposes of modifying restrictive covenants or to modify the ex-
isting debt structure to the benefit of the Town. Refinancings under-
taken for other reasons should proceed only when the advantages
have been clearly shown in a cost/benefit analysis of the transaction.
F. The Town will seek to maintain and, if possible, improve the current
bond rating in order to minimize borrowing costs and preserve access
to credit.
G. An analysis showing how a new issue combined with current debt im-
pacts the Town’s debt capacity and conformance with Town debt poli-
cies will accompany every future bond issue proposal. The debt ca-
pacity analysis should reflect a positive trend and include:
(1) Percent of debt outstanding as a percent of the legal debt limit.
(2) Measures of the tax and revenue base.
(3) Evaluation of trends relating to expenditures and fund balance.
(4) Debt service as a percentage of assessed valuation.
(5) Measures of debt burden on the community.
(6) Tax-exempt market factors affecting interest costs.
(7) Debt ratios.
H. MPC and contractual debt, which is non-voter approved, will be uti-
lized only when a dedicated revenue source (e.g., excise taxes) can
be identified to pay debt service expenses. The project to be financed
will generate net positive revenues (i.e., the additional revenues gen-
erated by the project will be greater than the debt service require-
ments).
I. The Town’s privilege/excise tax to debt service goal will be a ratio of
at least 2.5:1 to ensure the Town’s ability to pay for long-term debt
from this elastic revenue source.
9.4 Issuance of Obligations.
A. The Town shall select the underwriter and the paying agent/registrar
for each debt issuance based on competitive bid. The underwriter
must be a firm with an office in the Phoenix area and a record of prior
working relationships.
B. The request for proposals process will be designed to select the ser-
vice providers that offer the Town the best combination of expertise
Financial Overview & Policies
The Height of Desert Living 75
Financial Overview & Policies
and price. The Town is not required to select the firm offering the
lowest price, but a report must be prepared by the Town Manager
providing justification to the Town Council for a recommendation
when other than the lowest bidder is chosen. The review of all pro-
posals submitted shall be the responsibility of the Town Manager.
C. The Town will sell bonds through public sale, online bidding process
or an accelerated bidding process unless the Town Council authorizes
the bond to be sold by negotiated sale or private placement.
D. The Town Manager or designee and Town Attorney will coordinate
their activities to ensure that all securities are issued in the most effi-
cient and cost-effective manner and in compliance with the governing
statutes and regulations. The Town Manager and the Town Attorney
shall consult and jointly select the bond counsel for a bond issue.
E. The Town Manager or authorized designee will seek a rating on all
new issues which are being sold in the public market if economically
feasible.
F. The Town will report all financial information on an annual basis and
notices of listed events in a timely manner, not in excess of ten busi-
ness days after the occurrence of event, to the rating agencies and
the Municipal Securities Rulemaking Board (MSRB) Electronic Munici-
pal Market Access (EMMA) system. The annual report will include but
not be limited to the Town’s annual Comprehensive Annual Financial
Report (CAFR) and other items specified in the Town’s continuing dis-
closure undertakings.
G. Any institution or individual investing monies as an agent for the
Town shall do so in a manner consistent and in compliance with the
Town’s adopted Investment Policy.
H. The Town Manager or authorized designee will provide detailed draw
schedules for any project to be funded with borrowed monies. The
Town will invest the proceeds or direct a trustee to invest the pro-
ceeds of all borrowings in a manner that will ensure the availability of
funds as described in the draw schedules.
I. The Town acknowledges the responsibilities of the underwriting com-
munity and pledges to make all reasonable efforts to assist underwrit-
ers in their efforts to comply with Securities and Exchange Commis-
sion Rule 15c2-12 and MSRB Rule G-36. The Town will follow its
adopted issuance and post-issuance compliance procedures relating
to its tax-exempt financings.
X. INVESTMENT/CASH MANAGEMENT POLICY
It is the intent of this investment/cash management policy (the “Investment Policy”)
that idle public funds (i.e., uninvested funds) will be invested in a manner that main-
tains safety of principal, maintains liquidity to meet cash flow needs, provides com-
petitive investment returns and conforms to all state statutes governing the invest-
ment of public funds (the “Investment Portfolio”). The purpose of these investment
guidelines is to formalize the framework for the Town’s daily investment activities.
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10.1 Scope. This Investment Policy shall be administered in a manner that follows
Arizona Revised Statutes Title 35, Chapter 2, Article 2.1, as amended and oth-
er investment guidelines mandated by statute and is limited in its application
to funds that are not immediately needed and are available for investment, in-
cluding any and/or all districts, component units, etc., of the Town. These
funds are accounted for in the Town’s Comprehensive Annual Financial Report
(“CAFR”) and may include:
A. The General Fund;
B. Highway User Revenue Fund;
C. Excise Tax Funds;
D. Special Revenue Funds;
E. Debt Service Funds;
F. Capital Project Funds
G. Development Fees Funds;
H. Internal Service Funds; and
I. Any new fund/component unit created unless specifically exempted.
Except for cash in certain restricted funds, the Town will consolidate cash bal-
ances from all funds to maximize investment earnings. Investment income will
be allocated to the various funds based on their respective participation and in
accordance with generally accepted accounting principles.
10.2 Prudence. Investments shall be made with judgment and care, under circum-
stances then prevailing, which persons of prudence, discretion, and intelligence
exercise in the management of their own affairs, not for speculation, but for
investment, considering the probable safety of their capital as well as the prob-
able income to be derived. The standard of prudence to be used by any firm or
individual given responsibility as Investment Officer shall be the “prudent per-
son” standard and shall be applied in the context of a professional investment
official managing an overall portfolio or account in a manner that aims to ac-
complish the objectives set forth in these policies. Investment Officers acting in
accordance with the Town’s written procedures and this Investment Policy and
exercising due diligence shall be relieved of personal responsibility for an indi-
vidual security’s credit risk or market price changes, provided deviations from
expectations are reported in a timely fashion and appropriate action is taken to
control adverse developments.
10.3 Objectives. In priority order, the primary objectives of Town investment activi-
ties are:
A. Safety: Safety of principal is the foremost objective of the investment
program. Investments of the Town shall be undertaken in a manner that
seeks to ensure the preservation of principal in the overall portfolio. To
attain this objective, the Town will diversify its investments by investing
funds among a variety of securities offering independent returns and fi-
nancial institutions.
Financial Overview & Policies
The Height of Desert Living 77
Financial Overview & Policies
B. Liquidity: The Town Investment Portfolio will remain sufficiently liquid
to enable the Town to meet all operating requirements that might be
reasonably anticipated. Liquidity will be achieved by matching invest-
ment maturities with forecasted cash flow funding requirements, by in-
vesting in securities with active secondary markets and by diversification
of maturities and call dates. Furthermore, since all possible cash de-
mands cannot be anticipated, a portion of the portfolio may also be
placed in savings accounts, Certificates of Deposit (“CDs”) or local gov-
ernment investment pools that offer same day liquidity for short-term
funds.
C. Yield (Return on Investments): The Town Investment Portfolio shall be
designed with the objective of attaining a market rate of return
throughout budgetary and economic cycles, taking into account the
investment risk constraints of safety and liquidity needs and the cash
flow characteristics of the portfolio.
Return shall be subordinated to safety and liquidity. The core of invest-
ments is limited to relatively low-risk securities in anticipation of earning
a fair return relative to the risk being assumed. Securities shall not be
sold prior to maturity, with the following exceptions:
(1) A security with declining credit may be sold early to minimize loss
of principal;
(2) A security swap would improve the quality, yield or target dura-
tion in the portfolio;
(3) Liquidity needs of the portfolio require that the security be sold;
and
(4) If market conditions present an opportunity for the Town to bene-
fit from the sale.
D. Risk of Loss: All participants in the investment process will seek to act
responsibly and prudently as custodians of the public trust. Investment
Officers will avoid any transactions that they reasonably believe might
impair public confidence in the Town’s ability to govern effectively. The
Town Council recognizes that in a diversified portfolio, occasional meas-
ured losses due to market volatility are inevitable, and must be consid-
ered within the context of the overall portfolio’s investment return, pro-
vided that adequate diversification has been implemented.
10.4 Investment Strategy. The Town intends to pursue a portfolio management phi-
losophy that includes passive management; passive management means that
the financial markets will be monitored by Investment Officers and invest-
ments will be purchased and sold based on the Town’s parameters for safety
and liquidity and based on market conditions. All marketable securities pur-
chased by the Town shall have active secondary markets, unless a specific
cash outflow is being matched with an investment that will be held to maturity
to meet that obligation. Securities may be purchased as a new issue or in the
secondary markets. Securities may be sold as provided in Section 4.3. Securi-
ties may be purchased with the intent from the beginning to sell them prior to
maturity or with the expectation that the security would likely be called prior to
The Height of Desert Living 78
maturity under the analyzed market scenario. The portfolio will be structured
to benefit from anticipated market conditions and to achieve a reasonable re-
turn. Relative value between asset groups shall be analyzed and pursued as
part of the investment program within the restrictions set forth by this Invest-
ment Policy. Diversification by market sector and security types, as well as ma-
turity will be used to protect the Town from credit and market risk in order to
meet liquidity requirements. Market and credit risk shall be minimized by di-
versification and are defined below:
A. Credit Risk: The Town will seek to mitigate credit risk, which is defined
as the risk of loss due to failure of the security issuer or backer. Mitigat-
ing credit risk is to be accomplished by carefully managing the allocation
of funds to non-government or insured sectors. The Finance Director will
monitor the credit holdings on a continuous basis to ensure they remain
appropriate to hold.
B. Interest Rate Risk: The Town will seek to mitigate interest rate risk,
which is defined as the risk that the market value of securities held in
the portfolio will decline due to increases in market interest rates subse-
quent to their purchase. This mitigation will be accomplished by:
(1) Structuring the Investment Portfolio so that securities mature
concurrent with the anticipated cash requirements for ongoing
operations, thereby avoiding, as much as possible, the need to
sell securities into an adverse market environment prior to ma-
turity;
(2) Investing funds primarily in shorter-term securities or similar in-
vestment pools and limiting the average maturity of the portfolio
in accordance with the needs of the Town; and
(3) With respect to any firm or individual given responsibility for in-
vestments, utilizing external research and advice regarding the
current interest rate outlook and global economic condition to op-
timize portfolio duration strategy.
C. Market Rate Risk: The Town will seek to mitigate market rate risk,
which is defined as the risk that the portfolio value will fluctuate due to
changes in the general level of interest rates. This mitigation will be ac-
complished by:
(1) Providing adequate liquidity for short-term cash needs; and
(2) Making longer-term investments only with funds that are not
needed for current cash flow purposes.
10.5 Responsibility and Control.
A. Delegation of Authority: Authority to manage the Town investment pro-
gram is derived from the Ariz. Rev. Stat. §§ 35-323 - 328. Manage-
ment responsibility for the investment program is hereby delegated to
the Finance Director. The Finance Director shall be primarily responsible
for ensuring the Investment Portfolio is invested according to this In-
vestment Policy. In carrying out these duties, the Finance Director may
Financial Overview & Policies
The Height of Desert Living 79
Financial Overview & Policies
delegate certain tasks to others (each an “Investment Officer”) whose
skill and experience are appropriate to the delegation. The term
“Investment Officer” includes the Finance Director (until a particular task
is delegated) and the “Investment Advisor,” as defined below and as de-
scribed in Section 10.5. A list of Town personnel eligible for delegation
as Investment Officer is attached to this Investment Policy in Appen-
dix A.
B. Establishment of Procedures: The Finance Director shall establish writ-
ten procedures for the operation of the investment program consistent
with this Investment Policy. Procedures should include reference to:
safekeeping, repurchase agreements, wire transfer agreements, bank-
ing service contracts and collateral/depository agreements. Such proce-
dures shall include explicit delegation of authority to persons responsible
for investment transactions. No person may engage in an investment
transaction except as provided under the terms of this Investment Policy
and the procedures established by the Finance Director.
C. Management Responsibilities: No person shall engage in an investment
transaction except as provided under the terms of Investment Policy,
the procedures established by the Finance Director, or designee, and
verbal or written authorization by the Finance Director to withdraw,
transfer, deposit and invest the Town’s funds. The Finance Director shall
be responsible for all transactions undertaken, and shall establish a sys-
tem of controls to regulate the activities of Investment Officers. The Fi-
nance Director has the authority to manage internally or to delegate the
management of the investment program to an investment advisor en-
gaged by the Town (the “Investment Advisor”). The Finance Director is
responsible for:
(1) Reporting Investment Portfolio performance to Town Manager;
(2) Evaluating the performance of the externally-managed portfolio;
(3) Monitoring Investment Advisor’s compliance with this Investment
Policy;
(4) Conveying the investment needs of the Town to the Investment
Advisor; and
(5) Developing investment strategy with the Investment Advisor.
D. Ethics and Conflicts of Interest: All persons involved in the investment
process shall refrain from personal business activity that could conflict
with proper execution of the investment program, or which could impair
their ability to make impartial investment decisions. Employees and In-
vestment Officers shall disclose to the Town Manager any material fi-
nancial interests in financial institutions that conduct business within the
Town, and they shall further disclose any material personal financial/
investment positions that could be related to the performance of the
Town, particularly with regard to the time of purchases and sales. This
Investment Policy expressly incorporates the provisions of Ariz. Rev.
Stat. Title 38, Chapter 3, Article 8.
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E. Disclosure: Investment Officers and employees shall disclose to the
Town Manger any material financial interest in financial institutions that
conduct business with the Town. Investment Officers and employees
shall further disclose any material personal investment positions that
could be related to the performance of the Town’s Investment Portfolio.
Investment Officers and employees shall subordinate their personal in-
vestment transaction to those of this jurisdiction, particularly with re-
gard to the timing of purchases and sales. An Investment Officer who is
related within the second degree by affinity or consanguinity to individu-
als seeking to sell an investment to the Town shall file a statement with
the Town Manager and the Finance Director disclosing that relationship.
F. Investment Training: Investment Officers shall have a finance, account-
ing or related degree and knowledge of treasury functions and the State
of Arizona laws governing public money management and investments.
10.6 Authorized Financial Dealers and Institutions. The Finance Director will main-
tain a list of qualified persons or firms authorized to provide investment ser-
vices that have been publicly procured. In addition, a list will also be main-
tained of the State pool of approved security broker/dealers selected by credit
worthiness who are authorized to provide investment services. The Town shall
qualify persons or firms by applying generally accepted industry standards
(i.e., capital requirements, asset quality, earnings, liquidity, management and
local community development) using available public agency and private rating
services as appropriate. Investment transactions shall only be conducted with
financial institutions that are licensed as may be required by law to do business
in Arizona. Primary government securities dealers, or broker-dealers engaged
in the business of selling government securities shall be registered in compli-
ance with section 15 or 15C of the Securities Exchange Act of 1934 and regis-
tered pursuant to Ariz. Rev. Stat. § 44-3151, as amended. It shall be the re-
sponsibility of the financial institutions and broker/dealers who desire to be-
come qualified bidders for investment transactions to provide the following:
i. Audited financial statements within six months of the close of the fiscal
year
ii. Proof of Financial Industry Regulatory Authority (FINRA) certification,
and trading resolution;
iii. Proof of State registration; and
iv. Certification of having read this Investment Policy and the Town’s de-
pository contracts.
An eligible listing of broker/dealers shall be established for the purchase and
sale of investment securities; a new list of approved broker/dealers will be es-
tablished as needed. External managers may also use their own lists of inter-
nally-approved broker-dealers, but only after any such list has been approved
by the Town Manager and Finance Director. A periodic review of the financial
condition and registrations of qualified companies will be conducted by the Fi-
nance Director and the Town Manager.
Financial Overview & Policies
The Height of Desert Living 81
Financial Overview & Policies
A. Selection of Depository, Financial Institutions and Broker/Dealers: De-
positories shall be selected through the Town’s procurement process,
with a typical contract being for two years with an option to extend the
contract for three additional one year terms. In selecting depositories,
the creditworthiness of institutions shall be considered, and the Finance
Director shall conduct a comprehensive review of the prospective depos-
itories’ credit characteristics and financial history. No public deposit shall
be made except in an eligible public depository as established by state
depository laws. The depository bank bid will not include bids for invest-
ment rates on certificates of deposit.
Certificate of deposit rates will be evaluated competitively between qual-
ified financial institutions in accordance with the manner in which all
other types of investment assets are purchased. The Investment Officer
may accept bids for certificates of deposit and for all marketable securi-
ties either orally, in writing, electronically, or in any combination of
these methods. The Investment Officer will strive to receive three price
quotes on marketable securities being sold, but may allow one broker/
dealer to sell at a predetermined price under certain market conditions.
Investments purchased shall be shopped competitively between ap-
proved financial institution and broker/dealers.
B. Insurability: Banks, financial institutions, individuals and firms seeking
to establish eligibility for the Town’s certificates of deposit purchase pro-
gram, shall submit financial statements, evidence of federal insurance
and other information as required by the Investment Officers.
10.7 Portfolio and Investment Asset Parameters.
A. Pricing: Market price for investments acquired for the Town’s Invest-
ment Portfolio shall be priced using independent pricing sources and
market value shall be monitored at least annually.
B. Eligible Investments: The Town’s eligible investments are governed by
Ariz. Rev. Stat. § 35-323 et seq. Furthermore, those investments not
identified in Ariz. Rev. Stat. § 35-323 et seq. are considered to be in-
eligible. For the eligible investments, the following limitations apply:
(1) Investments in insured or collateralized CDs in eligible deposi-
tories shall not exceed 30% of the portfolio.
(2) Investments in Certificate of Deposit Account Registry Services
shall not exceed 20% of the portfolio.
(3) Bonds, notes or other evidences of indebtedness of the State
or any of its counties, incorporated cities or towns, school dis-
tricts or special taxing districts, including registered warrants
that bear interest pursuant to Ariz. Rev. Stat. § 11-635, shall
not exceed 10% of the portfolio.
(4) Bonds, notes or evidences of indebtedness of any county, mu-
nicipal district, municipal utility or special taxing district of any
state that are payable from revenues, earnings or a special tax
specifically pledged for the payment of the principal and inter-
The Height of Desert Living 82
est on the obligations, and for the payment of which a lawful
sinking fund or reserve fund has been established and is being
maintained shall not exceed 10% of the portfolio.
(5) Bonds, notes or evidences of indebtedness issued by any coun-
ty improvement district or municipal improvement district of
any state to finance local improvements authorized by law, if
the principal and interest of the obligations are payable from
assessments on real property within the improvement district
shall not exceed 10% of the portfolio.
(6) Commercial paper of prime quality shall not exceed 30% of the
portfolio.
(7) Bonds, debentures, notes or other evidences of indebtedness
shall not exceed 30% of the portfolio.
(8) Negotiable or brokered certificates of deposit issued by a na-
tionally or state chartered bank or savings and loan association
shall not exceed 30% of the portfolio.
Bond proceeds shall be invested by the Finance Director (or the In-
vestment Officer, if such duties have been delegated) pursuant to ap-
plicable laws, relevant bond indenture requirements and relevant ten-
ets of this Investment Policy.
Proceeds from tax-exempt bonds shall be invested, recorded, and re-
ported in the manner set forth by the United States (“U.S.”) Treasury
and Internal Revenue Service to preserve the tax-exempt status of
the bonds. The Town’s Finance Department will maintain systems to
ensure that these requirements are met. Funds set aside to defease
Town debt in conjunction with an escrow agreement will be invested
in accordance with State law and appropriate bond documents and as
the trustee bank holding such funds deems necessary.
C. Prohibited Investments: Regardless of sector, no more than 5% of
the portfolio may be invested in any one issuer (excluding obligations
issued or guaranteed by the U.S. or any of the senior debt of its
agencies, sponsored agencies, corporations, sponsored corporations,
or instrumentalities). In addition to the limitations on investment
types according to Ariz. Rev. Stat. § 35-323 et seq., Town funds will
not be invested in any of the following:
(1) reverse repurchase agreement
(2) callable agencies
(3) derivative type investments such as collateralized mortgage
obligations, strips, floaters, etc.
(4) futures, contractual swaps, options
(5) inverse floaters
Financial Overview & Policies
The Height of Desert Living 83
Financial Overview & Policies
(6) interest only securities
(7) forward contracts
(8) interest bearing securities that have a possibility of not accru-
ing current income
(9) closed end management type companies
(10) securities whose yield/market value is based on currency, com-
modity, or non-interest indices
(11) bearer-form securities
D. Downgraded Credit Ratings: If the credit rating of a security is sub-
sequently downgraded below the minimum rating level specified in
this Investment Policy, the Finance Director shall evaluate the down-
grade on a case-by-case basis in order to determine if the security
should be held or sold. The Finance Director will apply the general ob-
jectives of safety, liquidity, yield, and legality to make the decision.
10.8 Collateralization. Where allowed by State law, full collateralization is required
on all demand deposit accounts, including checking accounts and non-
negotiable certificates of deposit. The State requires all depositories holding
public funds participate in the State managed pooled collateral program. The
State will monitor collateral for public funds to ensure the proper level of collat-
eral is maintained by participant depositories. The Finance Director will check
to ensure that any depository it utilizes is a State collateral pool participant. In
the event that the Town enters into a repurchase agreement, it shall require
collateralization at 102% and accept only the following insurance and securities
as collateral:
A. FDIC insurance coverage.
B. Obligations of the U.S., its agencies and instrumentalities, including
agency and instrumentality issued mortgage backed collateral if directly
guaranteed by the U.S.
C. Other obligations, the principal of and interest on which are uncondition-
ally guaranteed or insured by the State, the U.S. or its agencies and in-
strumentalities.
D. Obligations of states, agencies thereof, counties, cities, and other politi-
cal subdivisions of any state having been rated as to investment quality
by a NRSRO and having received a rating of no less than “A” or its
equivalent.
10.9 Safekeeping and Custody. All security transactions including collateral for re-
purchase agreements, entered into by the Town or its agents/trustees shall be
conducted on a delivery-versus-payment (“DVP”) basis. That is, funds shall not
be wired or paid until verification has been made that the safekeeping bank
received the correct security. The safekeeping, or custody, bank is responsible
for matching instructions from the Town’s Investment Officers on an invest-
ment settlement, with what is wired from the broker/dealer, prior to releasing
The Height of Desert Living 84
the Town’s designated funds for a given purchase. The security shall be held in
the name of the Town, or held on behalf of the Town, in a bank nominee
name. A third party custodian designated by the Finance Director and evi-
denced by safekeeping receipts will hold securities. The safekeeping bank’s
records shall assure the notation of the Town’s ownership of, or explicit claim
on, the securities. The original copy of all safekeeping receipts shall be deliv-
ered to the Town. Securities shall be held by a custodian designated by the
Town Manager and evidenced by safekeeping receipts.
10.10 Internal Control. The Town Manager shall establish an annual process of inde-
pendent review as part of the external audit. This review will provide internal
control by assuring compliance with policies and procedures. The Investment
Officer is responsible for establishing and maintaining an internal control struc-
ture designed to ensure that the assets of the Town are protected from loss,
theft, or misuse. The internal control structure shall be designed to provide
reasonable assurance that these objectives are met. The concept of reasona-
ble assurance recognizes that the cost of a control should not exceed the
benefits likely to be derived and the valuation of costs and benefits requires
estimates and judgments by management. Internal controls should address
the following points:
A. Control of collusion: Collusion is a situation where two or more em-
ployees are working in conjunction to defraud their employer.
B. Separation of transaction authority from accounting and record keep-
ing: By separating the person who authorizes or performs the transac-
tion from the people who record or otherwise account for the transac-
tion, a separation of duties is achieved.
C. Custodial safekeeping: Securities purchased from any bank or dealer
including appropriate collateral (as defined by state law) shall be
placed with an independent third party of custodial safekeeping.
D. Avoidance of physical delivery securities: Book-entry securities are
much easier to transfer and account for since actual delivery of a docu-
ment never takes place. Delivered securities must be properly safe-
guarded against loss or destruction. The potential for fraud and loss
increases with physically delivered securities.
E. Clear delegation of authority to staff members: Staff members must
have a clear understanding of their authority and responsibilities to
avoid improper actions. Clear delegation of authority also preserves
the internal control structure that is contingent on the various staff po-
sitions and their respective responsibilities.
F. Written confirmation of transactions for investments and wire trans-
fers: Due to the potential for error and improprieties arising from tele-
phone and electronic transactions, all transactions should be supported
by written communications and approved by the appropriate person.
Written communications may be via facsimile if on letterhead and if the
safekeeping institution has a list of authorized signatures.
Financial Overview & Policies
The Height of Desert Living 85
Financial Overview & Policies
G. Development of a wire transfer agreement with the lead bank and third
-party custodian: The Finance Director should ensure that an agree-
ment will be entered into and will address the following points: con-
trols, security provisions, and responsibilities of each party making and
receiving wire transfers.
10.11 Reporting. The Town Manager, or designee, is charged with the responsibility
of providing quarterly reports on investment activity and returns. The report
shall summarize investment transactions that occurred during the reporting
period, and shall include, at a minimum:
A. Asset listing showing par value, cost and market value of each security,
type of investment, issuer and interest rate;
B. Average maturity of the portfolio;
C. Maturity distribution of the portfolio;
D. Average portfolio credit quality;
E. Distribution by type of investment.
10.12 Investment Policy Adoption. This Investment Policy shall be adopted by resolu-
tion of the Town Council. The Investment Policy shall be reviewed at least once
every five years by the Finance Director and Town Manager and any modifica-
tions made hereto must be approved by the Town Council.
10.13 Certification. A copy of this Investment Policy will be provided upon request to
the senior management of any financial institution that is approved to transact
business with the Town in order that it is appraised of the policies of the Town.
The certification must be signed and executed by a senior member of the fi-
nancial institution before any business is conducted.
The Height of Desert Living 86
GLOSSARY
AGENCY: A debt security issued by a federal or federally sponsored agen-
cy. Federal agencies are backed by the full faith and credit of the U.S. Government.
Federally sponsored agencies (FSAs) are backed by each particular agency with a
market perception that there is an implicit government guarantee. An example of
federal agency is the Government National Mortgage Association (GNMA). An exam-
ple of a FSA is the Federal National Mortgage Association (FNMA).
ASKED: The price at which securities are offered.
BANKERS’ ACCEPTANCE (BA): A draft or bill or exchange accepted by a
bank or trust company. The accepting institution guarantees payment of the bill, as
well as the issuer.
BASIS POINT: A unit of measurement used in the valuation of fixed -income
securities equal to 1/100 of 1 percent of yield (e.g., “1/4” of 1 percent is equal to 25
basis points).
BID: The price offered by a buyer of securities. (When you are selling se-
curities, you ask for a bid.) See Offer.
BROKER: A broker brings buyers and sellers together for commission.
CERTIFICATE OF DEPOSIT (CDs): A time deposit with a specific maturity
evidenced by a certificate. Large-denomination CDs are typically negotiable.
CERTIFICATE OF DEPOSIT ACCOUNT REGISTRY SERVICES (CDARS): A net-
work of financial institutions offering CDs that diversify large deposits between
banks at FDIC limits.
COLLATERAL: Securities, evidence of deposit or other property which a
borrower pledges to secure repayment of a loan. Also refers to securities pledged by
a bank to secure deposits of public monies.
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual
report for the Town. It includes five combined statements for each individual fund
and account group prepared in conformity with GAAP. It also includes supporting
schedules necessary to demonstrate compliance with finance-related legal and con-
tractual provisions, extensive introductory material, and a detailed Statistical Sec-
tion.
COUPON: (a) The annual rate of interest that a bond ’s issuer promises to pay
the bondholder on the bond’s face value. (b) A certificate attached to a bond evi-
dencing interest due on a payment date.
DEALER: A dealer, as opposed to a broker, acts as a principal in all transac-
tions, buying and selling for his own account.
DEBENTURE: A bond secured only by the general credit of the issuer.
Financial Overview & Policies
The Height of Desert Living 87
Financial Overview & Policies
DELIVERY VERSUS PAYMENT: There are two methods of delivery of securi-
ties: delivery versus payment and delivery versus receipt. Delivery versus payment
is delivery of securities with an exchange of money for the securities. Delivery ver-
sus receipt is delivery of securities with an exchange of a signed receipt for the se-
curities.
DISCOUNT: The difference between the cost price of a security and its ma-
turity when quoted at lower than face value. A security selling below original offer-
ing price shortly after sale also is considered to be at a discount.
DISCOUNT SECURITIES: Non -interest bearing money market instruments that
are issued a discount and redeemed at maturity for full face value (e.g., U.S. Treas-
ury Bills).
DIVERSIFICATION: Dividing investment funds among a variety of securi-
ties offering independent returns.
FEDERAL CREDIT AGENCIES: Agencies of the Federal Government set up to
supply credit to various classes of institutions and individuals, e.g., S&L’s small busi-
ness firms, students, farmers, farm cooperatives, and exporters.
FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency
that insures bank deposits, currently up to $250,000 per deposit.
FEDERAL FARM CREDIT BUREAU (FFCB): Debt securities issued by banks of
the Farm Credit System, a leading provider of loans, leases, and services to rural
communities and U.S. agriculture.
FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded.
This rate is currently pegged by the Federal Reserve through open-market opera-
tions.
FEDERAL HOME LOAN BANKS (FHLB): The institutions that regulate and
lend to savings and loan associations. The Federal Home Loan Banks play a role
analogous to that played by the Federal Reserve Banks vis-a-vis member commer-
cial banks.
FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like GNMA
was chartered under the Federal National Mortgage Association Act in 1938. FNMA is
a federal corporation working under the auspices of the Department of Housing and
Urban Development (HUD). It is the largest single provider of residential mortgage
funds in the U.S. Fannie Mae, as the corporation is called, is a private stockholder-
owned corporation. The corporation’s purchases include a variety of adjustable
mortgages and second loans, in addition to fixed-rate mortgages. FNMA’s securities
are also highly liquid and are widely accepted. FNMA assumes and guarantees that
all security holders will receive timely payment of principal and interest.
FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members
of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presi-
dents. The President of the New York Federal Reserve Bank is a permanent mem-
ber, while the other Presidents serve on a rotating basis. The Committee periodically
meets to set Federal Reserve guidelines regarding purchases and sales of Govern-
ment Securities in the open market as a means of influencing the volume of bank
credit and money.
The Height of Desert Living 88
FEDERAL RESERVE SYSTEM: The central bank of the U.S. created by Con-
gress and consisting of a seven-member Board of Governors in Washington, D.C.,
12 regional banks and about 5,700 commercial banks that are members of the sys-
tem.
FINANCIAL REGULATORY INDUSTRY AUTHORITY: A regulatory body creat-
ed after the merger of the National Association of Securities Dealers and the New
York Stock Exchange’s regulation committee. The Financial Industry Regulatory Au-
thority is responsible for governing business between brokers, dealers and the in-
vesting public. By consolidating these two regulators, FINRA aims to eliminate regu-
latory overlap and cost inefficiencies.
GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA OR GINNIE
MAE): Securities influencing the volume of bank credit guaranteed by
GNMA and issued by mortgage bankers, commercial banks, savings and loan associ-
ations, and other institutions. Security holder is protected by full faith and credit of
the U.S. Government. Ginnie Mae securities are backed by the FHA, VA, or FMHM
mortgages. The term “pass-throughs” is often used to describe Ginnie Maes.
GOVERNMENT SPONSORED ENTERPRISE AGENCIES (GSE): U.S. Govern-
ment Agencies, Government Sponsored Enterprises (GSEs), Corporations or Instru-
mentalities of the US Government – Federal Instrumentality Securities include, but
are not limited to, Federal National Mortgage Association (FNMA), the Federal Home
Loan Mortgage Corporation (FHLMC), Federal Home Loan Banks (FHLB), and the
Federal Farm Credit Bureau (FFCB).
INTERNAL CONTROLS: An internal control structure designed to ensure
that the assets of the entity are protected from loss, theft, or misuse. The internal
control structure is designed to provide reasonable assurance that these objectives
are met.
INVESTMENT ADVISOR: An independent person or group of people that
makes investment recommendations or conducts securities analysis for a fee.
LIQUIDITY: A liquid asset is one that can be converted easily and rapidly
into cash without a substantial loss of value. In the money market, a security is said
to be liquid if the spread between bid and asked prices is narrow and reasonable
size can be done at those quotes.
LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all
funds from political subdivisions that are placed in the custody of the State Treasur-
er for investment and reinvestment.
MARKET VALUE: The price at which a security is trading and could presum-
ably be purchased or sold.
MASTER REPURCHASE AGREEMENT: A written contract covering all future
transactions between the parties to repurchase/reverse repurchase agreements that
establishes each party’s rights in the transactions. A master agreement will often
specify, among other things, the right of the buyer-lender to liquidate the underly-
ing securities in the event of default by the seller-borrower.
MATURITY: The date upon which the principal or stated value of an invest-
ment becomes due and payable.
Financial Overview & Policies
The Height of Desert Living 89
MONEY MARKET: The market in which short -term debt instruments (i.e., bills,
commercial paper, bankers’ acceptances, etc.) are issued and traded.
OFFER: The price asked by a seller of securities. (When you are buying se-
curities, you ask for an offer.) See Asked and Bid.
OPEN MARKET OPERATIONS: Purchases and sales of government and cer-
tain other securities in the open market by the New York Federal Reserve Bank as
directed by the FOMC in order to influence the volume of money and credit in the
economy. Purchases inject reserves into the bank system and stimulate growth of
money and credit; sales have the opposite effect. Open market operations are the
Federal Reserve’s most important and most flexible monetary policy tool.
PORTFOLIO: Collection of securities held by an investor.
PRIMARY DEALER: A group of government securities dealers who submit
daily reports of market activity and positions and monthly financial statements to
the Federal Reserve Bank of New York and are subject to its informal oversight. Pri-
mary dealers include SEC-registered securities broker-dealer, banks, and a few un-
regulated firms.
PRUDENT PERSON RULE: An investment standard. In some states, the law
requires that a fiduciary, such as a trustee, may invest money only in a list of secu-
rities selected by the custody state - the so-called legal list. In other states, the
trustee may invest in a security if it is one which would be bought by a prudent per-
son of discretion and intelligence who is seeking a reasonable income and preserva-
tion of capital (see Ariz. Rev. Stat. §§ 14-10902 and 14-10906).
QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not
claim exemption from the payment of any sales or compensation use or ad valorem
taxes under the laws of this state, which has segregated for the benefit of the com-
mission eligible collateral having a value of not less than its maximum liability and
which has been approved by the Public Deposit Protection Commission to hold public
deposits.
RAINY DAY FUND: Designed to set revenue aside during times of above -
trend economic growth and to utilize this revenue during times of below-trend
growth. A Rainy Day Fund can be used to balance the budget which is the intend-
ed purpose.
RATE OF RETURN: The yield obtainable on a security based on it purchase
price or its current market price. This may be the amortized yield to maturity on a
bond the current income return.
REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these
securities to an investor with an agreement to repurchase them at a fixed price on a
fixed date. The security “buyer” in effect lends the “seller” money for the period of
the agreement, and the terms of the agreement are structured to compensate him
for this. Dealers use RP extensively to finance their positions. Exception: When the
Fed is said to be doing RP, it is lending money, which is, increasing bank reserves.
SAFEKEEPING: A service to customers rendered by banks for a fee where-
by securities and valuables of all types and descriptions are held in the bank’s vaults
for protection.
Financial Overview & Policies
The Height of Desert Living 90
SECONDARY MARKET: A market made for the purchase and sale of out-
standing issues following the initial distribution.
SECURITIES & EXCHANGE COMMISSION (SEC): Agency created by Con-
gress to protest investors in securities transactions by administering securities legis-
lation.
SIFMA: Securities Industry and Financial Markets Association.
TOTAL RETURN: The sum of all investment income plus changes in the cap-
ital value of the portfolio. For mutual funds, return on an investment is composed of
share price appreciation plus any realized dividends or capital gains. This is calculat-
ed by taking the following components during a certain time period: (Price Apprecia-
tion) + (Dividends paid) + (Capital Gains) = Total Return.
U.S. TREASURY BILLS: A non -interest bearing discount security issued by the
U.S. Treasury to finance the national debt. Most bills are issued to mature in three
months, six months, or one year.
U.S. TREASURY BONDS: Long -term U.S. government debt securities with matur-
ities of ten years or longer and issued in minimum denominations of $1,000. Cur-
rently, the longest outstanding maturity for such securities is 30 years.
U.S. TREASURY NOTES: Intermediate U.S. government debt securities with
maturities of 1 to 10 years and issued in denominations ranging from $1,000 to $1
million or more.
U.S. TREASURY OBLIGATION: Direct obligations of the U.S. Treasury
whose payment is guaranteed by the U.S.
YIELD: The current rate of return on an investment security generally ex-
pressed as a percentage of the security’s current price.
Financial Overview & Policies
The Height of Desert Living 91
Financial Overview & Policies
Appendix A
Authorized Investment Officers:
PFM Asset Management LLC
Attn: Paulina Woo
1820 East Ray Road
Chandler, Arizona 85225
Town Manager
Town Accountant (limited in ministerial acts only)
Town Clerk (limited in ministerial acts only)
The Height of Desert Living 92
Financial Overview & Policies
The Height of Desert Living 93
Budget Highlights
Budget Highlights
The Height of Desert Living 94
Budget Introduction
In FY09-10, the Town introduced program budgeting. Program budgeting is a
method of budgeting expenditures to meet programmatic objectives rather than
budgeting on a line-item basis. In program budgeting, specific performance objec-
tives or outcomes are defined and the costs to produce those outcomes are enu-
merated in the budget. In FY16-17, although the budget document continues with
Department level, Division level and Program level budgets, many programs were
combined for more efficient managing and reporting purposes. There were also
two new Departments created. The new General Government Department was cre-
ated for all non-departmental, Town-wide items and the Public Works Department
was created out of the Development Services Department to oversee the Streets
and Facilities Divisions, as well as the Outside Inspections program that was previ-
ously reported under Engineering. For a summary of all Town programs, please
see pages 127-129.
The proposed budget is
based on revenue pro-
jections that are con-
servative and based on
the expectation that the
local and national econ-
omy will continue at its
existing pace of moder-
ate growth in revenues
next fiscal year. Reve-
nues for all funds are
$26.6M (excluding re-
serves) with expendi-
tures of $35.3M
(excluding transfers)
with some funds utilizing
reserves for projects.
Budget Highlights
REVENUES
64%General Fund
14%
Downtown
Strategy
1%
Tourism
5%
Court
Enhancement
2%
Revenue Bond
Debt Service
7%
GO Debt Service
1%
Cottonwoods
Maintenance
3%
Internal Service
Fund
1%
TOWN OF FOUNTAIN HILLS
REVENUES BY FUND
Total All Funds = $26.6M
Operating Funds
51%
HURF
11%
Excise Tax Funds
1%
Special Revenue
Funds
6%
Debt Service Funds
8%
Capital Projects
Funds
23%
TOWN OF FOUNTAIN HILLS
EXPENDITURES BY FUND TYPE
Total All Funds = $35.3M
The Height of Desert Living 95
Budget Highlights
It should be noted that the State shared sources of revenue are very sensitive to
the fluctuations of the economy as well as to annual legislative appropriations. Ad-
ditionally, these revenues are distributed to cities and towns based on each munic-
ipality’s population compared to that of the entire State. Some municipalities have
abundant available land for expansion and will continue to grow in population,
while others, like Fountain Hills, have fixed borders and limited population growth.
Over time, Fountain Hills will, therefore, represent a smaller and smaller percent-
age of the total and will be allocated a smaller percentage of State shared reve-
nues. Past efforts to diversify the Town’s revenue sources by asking the voters to
approve a primary property tax have been unsuccessful which has necessitated
reductions in force while maintaining the existing level of service. During FY15-16,
seven cities and towns had a mid-decade census done in order to capture a bigger
portion of State shared revenues, which in turn, has had a negative impact on the
Town’s portion.
General Fund Budget Overview
The General Fund supports core services and is the largest fund with the greatest
potential for revenue fluctuations. Revenues from taxes, State shared revenues,
license and permit fees, and charges for services provide the major resources to
fund programs and services delivered by the Town.
Almost 83% of the Town’s Gen-
eral Fund resources are derived
from the local sales tax and
State shared revenues.
In FY08-09, the Town received
$14.8M in General Fund revenues
but dropped over $2M by FY12 to
$12.6M. The economic recovery
saw a return to a revenue stream
of $16.0M. The drop in FY13-14
reflects the reallocation of the
Vehicle License Tax revenue
(historically available for General
Fund expenditures) to the High-
way User Revenue Fund (HURF)
for pavement management.
Intergovernmental
31%
Permits, Licenses,
Fees
11%
Building Revenue
6%
Local Taxes
52%
FY17-18 GENERAL FUND OPERATING
REVENUES
TOTAL = $16.9M
$14.8
$13.4 $13.2
$12.6
$13.3 $13.2
$14.1
$14.7
$15.0
$16.9
$10.0
$12.0
$14.0
$16.0
$18.0
FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 FY17-18
General Fund Revenues
(in millions)
The Height of Desert Living 96
The economic recession forced the Town to focus on the delivery of core services,
defined by the Town Council as:
Public Safety – Fire/Emergency Medical, Law Enforcement
Administration – Economic Development, Finance, Administrative Services,
Information Technology, Town Manager, Town Clerk, General Government,
and Judicial
Public Works - Streets, Stormwater/Environmental Services, Facilities
Development Services – Building Safety, Engineering, Planning, Code En-
forcement, Mapping & Graphics
Community Services – Parks, Recreation, Senior Services, Community Cen-
ter, Tourism, Open Space and Trails
In FY14-15 , the Town Council directed staff to develop a new program for funding
maintenance capital – those projects that are necessary to maintain the Town’s
infrastructure but are not considered a capital improvement program (i.e., under
the $50,000 threshold for capital). In FY15-16, the Town had a Capital Reserve
Study performed to identify those items. During the upcoming year, a transfer of
General Fund reserves in the amount of $500,000 is proposed into the Facilities
Replacement Fund to help cover some of those projects.
Following is a brief summary of what is included in the proposed General Fund
budget for FY17-18:
Salaries and Benefits - For FY17-18, additional staffing is proposed, totaling
2.00 FTEs; a part-time civil plans examiner and a part-time permit technician,
both positions in Development Services and an economic development analyst in
Administration. Most Town employees’ salaries and benefits are funded through
the General Fund; salaries normally include overtime, sick leave, vacation and a
set aside for merit increases. Staff is proposing a cost of living increase based on
an updated market analysis with a 2.5% adjustment being proposed for FY17-18.
The market analysis will result in a 5% adjustment to pay ranges (see pay plan on
page 438). Because local governments are primarily a service industry, salaries
and benefits comprise a major portion of expenditures. For Fountain Hills, salaries
and benefits represent 21% of the proposed General Fund budget in FY17-18 and
12% of the total budget.
Employee benefits include health, vision and dental insurance, employer taxes,
disability, workers’ compensation insurance, and employer match of retirement
contributions. The Town does not provide a defined benefit pension plan for em-
ployees but rather matches employee contributions into a 401(a) account main-
tained by the International City/County Managers Association (ICMA).
The chart on the right shows
that the number of Town em-
ployees is only slightly higher
than at the lowest level in over
seventeen years while the level
of service to the citizens has
remained constant.
Budget Highlights
115
106
77
77
82 87 88 87
80
61 58 57
51 52 52 54 56
40
50
60
70
80
90
100
110
120
FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18
Number of FTE Employees
The Height of Desert Living 97
Contractual Services - The Town contracts with outside professionals for a num-
ber of services which represents 32% of the total budget (57% of the General
Fund). Two major contracts included in this category are:
1. Fire protection and emergency medical services ($3,508,054), currently un-
der contract with Rural/Metro Corporation – 3% increase; and
2. Police protection ($3,715,447), currently provided through the Maricopa
County Sheriff’s Office – 2.6% decrease.
These two contracts alone represent 43% of the General Fund budget in FY17-18.
Contractual Services also includes annual landscape maintenance contracts, equip-
ment and vehicle repairs, and facilities maintenance (janitorial, building mainte-
nance, etc.). Maintenance of the Town’s 119 acres of parks, Town medians, dams,
and washes are provided by independent contractors. These contracts are solicited
through a bid process to obtain the most competitive price for the Town. With
pavement management a high priority, the Town is placing a priority on infrastruc-
ture maintenance that has been deferred ($1,000,000 in the HURF fund annually).
Maintenance/Utilities - In FY17-18, maintenance/utilities represent 6% of the
total General Fund budget. The Town owns nine buildings that require mainte-
nance on HVAC equipment, interior and exterior surfaces, electric and plumbing,
fire systems, irrigation, etc. Town staff has been unable to dedicate the resources
necessary to maintain the buildings in an optimum condition; consequently future
budgets will require increasing amounts of maintenance funding to bring the build-
ings up to standards.
Supplies and Services - Supplies and Services include operational costs such as
insurance, office supplies, etc. for Town Hall and other Town-owned buildings and
accounts for 4% of the operating budget. The Town owns the Library, the Muse-
um, the Community Center, two fire stations, a vehicle maintenance facility, and
the Kiwanis building, Town Hall, and the Community Center. Other items in this
category are postage and travel.
Capital Outlays - Capital outlays include the purchase of furniture and equip-
ment, and the improvement of Town facilities with a cost of at least $10,000 but
less than $50,000. Expenditures of $50,000 or more are included in the Capital
Improvement Program. The Town began, with the FY10-11 budget, the inclusion of
vehicle replacement charges to each department based on replacement cost to be
transferred and expended within a Vehicle Replacement Fund.
HURF/Streets Fund Overview
The HURF/Streets Fund is a fund restricted to streets and transportation related
purposes. With an operational priority for pavement management, the revenue
from Vehicle License Taxes (VLT) will be appropriated within the HURF fund to be
used for pavement maintenance (not reconstruction). The available resources in
HURF are anticipated at $3.8M in FY17-18 which includes $1,013,279 from VLT.
Road maintenance has not been adequately funded for several years which has re-
sulted in serious degradation of the Town’s 187 miles of arterial and collector
streets. The FY17-18 program of work will continue to focus on resolving the long-
term fiscal needs for road maintenance.
Budget Highlights
The Height of Desert Living 98
The HURF/Streets fund provides funding for the following Town programs:
Streets Department—Administration, including Legal Services
Adopt-A-Street
Open Space
Pavement Management
Street Signs
Traffic Signals
Vehicle Maintenance
Excise Tax Funds Overview
The Excise Tax/Downtown Fund was created in FY00-01 designating .1% of the
Town’s 2.6% local sales tax to downtown development. Subsequently, on April 18,
2013, the Town Council established an additional fund by splitting the original Ex-
cise Tax/Downtown Fund into two separate funds:
Downtown Strategy Fund (original Excise Tax/Downtown Fund )
Economic Development Fund
Both funds were funded originally through the dedicated .1% of local sales tax
with a 60/40 split—60% of sales tax revenues allocated to the new Economic De-
velopment Fund and 40% of sales tax revenues allocated to the Downtown Strate-
gy Fund. The residual fund balance of the Excise Tax/Downtown Fund as of
June 30, 2013, was included with any new revenue in the Downtown Strategy
Fund to be used towards Town Center infrastructure improvement and develop-
ment.
The Economic Development Fund, originally, was funded with 60% of the .1% lo-
cal sales tax to be available for any economic development purpose. The Economic
Development budget also included a proposal to create a new fund for Tourism in
the amount of $103,000 as well as implementation of the Economic Development
Plan adopted by the Council in March 2013. A resolution (2014 -50) was passed on
December 4, 2014, changing the allocations to 80% to the Economic Development
Fund and 20% to the Downtown Strategy Fund effective January 1, 2015.
Special Revenue Fund Overview
All special revenues (grants, etc.) are received in the Special Revenue Fund. Oper-
ating expenses are also recorded in the Special Revenue Fund unless the projects
supported are in the Capital Improvement Program or the funds are in support of
ongoing Town services. In these cases, funds are transferred from the Special
Revenue Fund to either the Capital Projects Fund or the General Fund.
In 2013, with proceeds from a $60,000 grant from the State lottery funds (LTAF
II), the Town contracted with Valley Metro for a study on possible transportation
programs in Fountain Hills that will bring visitors and workers into Town. The study
was conducted throughout the community to get a wide response as to the trans-
portation needs; as a result, the Town created a Ride Choice program. Grant funds
will be used for that program as long as they are available.
Budget Highlights
The Height of Desert Living 99
Included in the FY17-18 budget is an appropriation in the event that unanticipated
grants become available. Other revenues in the Special Revenue Funds are the
Court Enhancement Fund, the Environmental Fund, and the Cottonwoods Mainte-
nance District Fund – these funds will be committed/assigned/restricted for specif-
ic purpose and not available for general operations.
Debt Service Funds Overview
Total debt service revenues for FY17-18 are budgeted at $2.9 million including
secondary property taxes for voter approved bonds and transfers from the General
Fund for the Community Center. Revenues are budgeted higher than expenditures
to allow for a delinquency factor in uncollected property tax revenues. The follow-
ing is a summary of the debt payments for FY17-18:
General Obligation Bonds (property taxes) $2.1 million
Municipal Property Corporation (excise taxes) $0.4 million
Eagle Mountain Facilities District (property taxes) $0.4 million
Development Fees Fund Overview
With limited funds from development anticipated, there are few capital projects
budgeted to be funded from Development Fees in the next fiscal year. However,
new legislation required that the Town update the Infrastructure Improvement
Plan (IIP) and conduct a revised development fee study prior to August 1, 2014.
This study was initiated in FY12-13, completed in FY13-14 and is the basis for new
fees. The study was approved and reduced the number of fee categories from five
to two:
Law Enforcement, Streets, and Library/Museum were eliminated
Fire & Emergency and Parks/Recreation will remain
The fund balances remaining in the eliminated categories are included in the FY17-
18 expenditures to be used towards programs or projects that were included in the
original IIP.
Capital Projects Fund Overview
The Capital Projects Fund resources are derived from one time construction sales
tax (50% of revenues – the other 50% funds operations in the General Fund) as
well as bond proceeds or other revenue sources. During the building boom prior to
2008, the Town accumulated approximately $10M in the Capital Projects Fund and
had been cautious about moving forward with projects during the recession.
The following project areas and funding source are programmed for FY17-18 with
total expenditures for capital projects budgeted at $7.0M which include:
$3.6M for a new fire station relocation project, funded with CIP reserves
$2.3M in park improvements, funded with Development Fees and CIP
reserves
The complete list of projects is shown on page 342 and 346.
Budget Highlights
The Height of Desert Living 100
Budget Highlights
Operating
Funds
Debt Service
Funds
Capital
Projects Funds
Non-Major
Funds Total
Revenues:
Sales Tax 8,481,288$ -$ 368,124$ 1,154,268$ 10,003,680$
Property Tax - 2,266,440 - 5,454 2,271,894
Franchise Tax 360,000 - - - 360,000
Intergovernmental 5,321,168 - 255,000 3,993,773 9,569,941
Fines and Forfeitures 200,000 - - 24,600 224,600
Licenses and Permits 2,089,675 - 158,160 492,444 2,740,279
Charges for Services 198,724 - - 262,000 460,724
Leases and Rents 235,423 - - - 235,423
Investment Earnings 12,980 1,680 14,004 6,384 35,048
Other 448,937 - 170,000 35,000 653,937
Sub total Revenues 17,348,195 2,268,120 965,288 5,973,923 26,555,526
Transfers In 1,062,500 209,838 2,577,024 548,368 4,397,730
Sub total 18,410,695 2,477,958 3,542,312 6,522,291 30,953,256
Use/(Source) of Reserves 439,071 428,944 7,653,837 226,117 8,747,969
Total Revenues 18,849,766$ 2,906,902$ 11,196,149$ 6,748,408$ 39,701,225$
Expenditures:
Current:
General Government:
Mayor and Council 71,849$ -$ -$ -$ 71,849$
Administration 2,342,476 2,906,902 - - 5,249,378
General Government 2,289,758 - 171,740 1,344,000 3,805,498
Municipal Court 339,913 - - 80,265 420,178
Total General Government 5,043,996 2,906,902 171,740 1,424,265 9,546,903
Public Safety:
Fire & Emergency Medical 3,881,833 - 3,561,244 - 7,443,077
Law Enforcement 3,855,626 - - - 3,855,626
Total Public Service 7,737,459 - 3,561,244 - 11,298,703
Community Services 2,391,496 - 2,529,291 211,198 5,131,985
Public Works 837,495 - 1,706,850 4,547,369 7,091,714
Development Services 1,890,482 - 50,000 293,708 2,234,190
Sub total 17,900,928 2,906,902 8,019,125 6,476,540 35,303,495
Transfers Out 948,838 - 3,177,024 271,868 4,397,730
Total Expenditures 18,849,766$ 2,906,902$ 11,196,149$ 6,748,408$ 39,701,225$
Note: See page 44 for a listing of the funds included in each column.
FY17-18 Summary of Proposed Budget Revenues and Expenditures - All Funds
The Height of Desert Living 101
Budget Highlights
Sales Tax
38%
Property Tax
9%
Franchise Tax
1%
Inter-
governmental
36%
Fines and
Forfeitures
1%
Licenses and
Permits
10%
Charges for
Services
2%
Leases and
Rents
1%
Other
2%
TOWN OF FOUNTAIN HILLS
NET REVENUES BY TYPE -ALL FUNDS
Total = $26.6M
General
Government
27%
Public Safety
32%
Community
Services
15%
Public Works
20%
Development
Services
6%
TOWN OF FOUNTAIN HILLS
NET EXPENDITURES BY FUNCTION -ALL FUNDS
Total = $35.3M
The Height of Desert Living 102
Budget Highlights
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Revenues:
Taxes:
Sales Tax 8,983,050$ 9,391,267$ 9,023,247$ 10,003,680$
Property Tax 904,661 2,543,298 2,278,564 2,271,894
Franchise Tax 352,673 360,319 332,418 360,000
Intergovernmental 9,746,473 7,559,436 9,378,295 9,569,941
Debt Service Proceeds 12,087,086 - - -
Fines and Forfeitures 186,456 209,379 212,035 224,600
Licenses and Permits 1,043,382 1,368,536 2,013,346 2,740,279
Charges for Services 176,541 186,845 416,050 460,724
Leases and Rents 269,754 255,024 254,691 235,423
Investment Earnings 135,541 219,062 47,068 35,048
Other 362,785 499,160 559,637 653,937
Sub total Revenues 34,248,402 22,592,326 24,515,351 26,555,526
Transfers In 2,782,646 562,044 6,185,415 4,397,730
Sub total 37,031,048 23,154,370 30,700,766 30,953,256
Use/(Source) of Reserves (4,756,471) 3,395,005 9,783,427 8,747,969
Total Revenues 32,274,577$ 26,549,375$ 40,484,193$ 39,701,225$
Expenditures:
Current:
General Government:
Mayor and Council 82,680$ 72,094$ 72,545$ 71,849$
Administration 9,276,154 5,086,592 7,603,161 5,249,378
General Government - - 582,364 3,805,498
Municipal Court 298,501 304,058 409,369 420,178
Total General Government 9,657,335 5,462,744 8,667,439 9,546,903
Public Safety:
Fire & Emergency Medical 3,534,617 3,495,408 7,508,717 7,443,077
Law Enforcement 3,353,581 3,654,337 3,930,111 3,855,626
Total Public Service 6,888,198 7,149,745 11,438,828 11,298,703
Community Services 2,646,343 2,623,548 5,673,507 5,131,985
Public Works - - 6,938,727 7,091,714
Development Services 10,300,055 10,751,294 1,580,277 2,234,190
Sub total Expenditures 29,491,931 25,987,331 34,298,778 35,303,495
Transfers Out 2,782,646 562,044 6,185,415 4,397,730
Total Expenditures 32,274,577$ 26,549,375$ 40,484,193$ 39,701,225$
Historical Summary of Revenues and Expenditures - All Funds
The Height of Desert Living 103
Budget Highlights
$-
$2
$4
$6
$8
$10
$12
$14
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
BudgetMillionsTown of Fountain Hills
Revenues -By Year and Type
Taxes
Intergovernmental
Debt Service Proceeds
Fines and Forfeitures
Licenses and Permits
Charges for Services
Leases and Rents
Investment Earnings
Other
$-
$2
$4
$6
$8
$10
$12
$14
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
BudgetMillionsTown of Fountain Hills
Expenditures -By Year and Function
General Government
Public Safety
Community Services
Development Services
Public Works
The Height of Desert Living 104
Budget Highlights
Fund/Department
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
FY17-18 Proposed Budget
Summary of Expenditures - includes transfers
Operating Funds
Mayor & Council 82,680$ 72,094$ 72,545$ 71,849$
Administration 2,202,263 2,008,969 2,092,500 2,342,476
General Government - - 3,160,419 2,312,894
Municipal Court 297,656 301,299 321,254 339,913
Public Works 1,212,549 911,106 830,201 837,495
Development Services 679,232 774,471 944,139 1,890,482
Community Services 2,178,290 2,120,066 2,464,559 2,352,113
Fire & Emergency Medical 3,415,299 3,481,017 3,708,717 3,881,833
Law Enforcement 3,353,581 3,654,337 3,930,111 3,855,626
Total General Fund 13,421,550 13,323,359 17,524,445 17,884,681
Community Services 7,185 7,920 52,093 39,383
Total Public Art Fund 7,185 7,920 52,093 39,383
Administration 60,203 66,021 71,780 63,702
Total Internal Service Fund 60,203 66,021 71,780 63,702
Administration 23,954 27,899 - -
Public Works - - 228,300 862,000
Total Vehicle/Equip Repl Fund 23,954 27,899 228,300 862,000
Total Operating Funds 13,512,892$ 13,425,199$ 17,876,618$ 18,849,766$
Special Revenue Funds
Public Works 1,224,093$ 2,605,816$ 3,702,675$ 3,825,625$
Total Highway User Revenue Fund 1,224,093 2,605,816 3,702,675 3,825,625
Administration 1,194,160 106,069 1,021,655 140,885
Total Downtown Strategy Fund 1,194,160 106,069 1,021,655 140,885
Administration 264,396 314,898 318,411 411,191
Total Economic Development Fund 264,396 314,898 318,411 411,191
Community Services 118,120 194,435 218,790 224,698
Total Tourism Fund 118,120 194,435 218,790 224,698
Administration 102,364 158,947 1,644,430 1,344,000
Total Special Revenue Fund 102,364 158,947 1,644,430 1,344,000
Municipal Court 845 2,759 88,115 80,265
Total Court Enhancement Fund 845 2,759 88,115 80,265
Public Works - 472,351 540,586 717,613
Total Environmental Fund - 472,351 540,586 717,613
Administration 3,235 2,705 4,265 4,131
Total Cottonwoods Maint District 3,235 2,705 4,265 4,131
Total Special Revenue Funds 2,907,213$ 3,857,980$ 7,538,927$ 6,748,408$
The Height of Desert Living 105
Budget Highlights
Fund/Department
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
FY17-18 Proposed Budget
Summary of Expenditures - includes transfers
Debt Service Funds
Administration 561,022$ 2,002,850$ 2,119,350$ 2,121,550$
Total Gen Oblig Debt Service 561,022 2,002,850 2,119,350 2,121,550
Development Services 2,669,113 408,711 409,226 407,656
Total Eagle Mtn CFD Debt Service 2,669,113 408,711 409,226 407,656
Administration 2,954,713 513,550 393,690 377,696
Total Munic Prop Corp Debt Service 2,954,713 513,550 393,690 377,696
Total Debt Service Funds 6,184,848$ 2,925,111$ 2,922,266$ 2,906,902$
Capital Projects Funds
Administration 1,099,020$ 38,258$ 1,022,885$ 1,371,740$
Public Works 7,422,660 5,911,111 1,880,000 850,000
Community Services 535,714 300,591 2,940,000 2,480,000
Fire & Emergency Medical 119,319 14,391 3,800,000 3,550,000
Total Capital Projects Fund 9,176,713 6,264,351 9,642,885 8,251,740
Public Works 41,010 76,198 431,000 906,850
Total Facilities Replacement Fund 41,010 76,198 431,000 906,850
Law Enforcement - - 203,484 160,368
Total Law Enforcement Dev Fee - - 203,484 160,368
Fire & Emergency Medical - - 51,822 11,244
Total Fire/Emergency Dev Fee - - 51,822 11,244
Public Works 407,921 - - -
Total Streets Dev Fee 407,921 - - -
Community Services - - 144,987 193,743
Total Park/Rec Dev Fee - - 144,987 193,743
Community Services 535 536 1,672,204 1,672,204
Total Open Space Dev Fee 535 536 1,672,204 1,672,204
Community Services 43,445 - - -
Total Library/Museum Dev Fee 43,445 - - -
Total Capital Projects Funds 9,669,624$ 6,341,085$ 12,146,382$ 11,196,149$
Grand Total of All Funds, including
Transfers Out 32,274,577$ 26,549,375$ 40,484,193$ 39,701,225$
Less: Transfers Out 2,782,646 562,044 6,185,415 4,397,730
Net Expenditures - Total of All
Funds 29,491,931$ 25,987,331$ 34,298,778$ 35,303,495$
The Height of Desert Living 106
Operating funds included in this table are the General Fund, Public Art and Internal
Service Funds. The Debt Service Fund decreased because of the use of accumulat-
ed reserves. The Capital Projects will also be utilizing accumulated reserves, as
well as funds transferred into the fund, for one time capital expenditures.
Budget Highlights
Operating
Funds
Debt Service
Funds
Capital Projects
Funds
Non-Major
Funds Total
Revenues:
Sales Tax 8,481,288$ -$ 368,124$ 1,154,268$ 10,003,680$
Property Tax - 2,266,440 - 5,454 2,271,894
Franchise Tax 360,000 - - - 360,000
Intergovernmental 5,321,168 - 255,000 3,993,773 9,569,941
Fines and Forfeitures 200,000 - - 24,600 224,600
Licenses and Permits 2,089,675 - 158,160 492,444 2,740,279
Charges for Services 198,724 - - 262,000 460,724
Leases and Rents 235,423 - - - 235,423
Investment Earnings 12,980 1,680 14,004 6,384 35,048
Other 448,937 - 170,000 35,000 653,937
Sub total 17,348,195 2,268,120 965,288 5,973,923 26,555,526
Transfers In 1,062,500 209,838 2,577,024 548,368 4,397,730
Total Revenues 18,410,695 2,477,958 3,542,312 6,522,291 30,953,256
Expenditures:
General Government:
Mayor and Council 71,849 - - - 71,849
Administration 2,342,476 2,906,902 - - 5,249,378
General Government 2,289,758 - 171,740 1,344,000 3,805,498
Municipal Court 339,913 - - 80,265 420,178
Total General Government 5,043,996 2,906,902 171,740 1,424,265 9,546,903
Public Safety:
Fire & Emergency Medical 3,881,833 - 3,561,244 - 7,443,077
Law Enforcement 3,855,626 - - - 3,855,626
Total Public Service 7,737,459 - 3,561,244 - 11,298,703
Community Services 2,391,496 - 2,529,291 211,198 5,131,985
Public Works 837,495 - 1,706,850 4,547,369 7,091,714
Development Services 1,890,482 - 50,000 293,708 2,234,190
Sub total 17,900,928 2,906,902 8,019,125 6,476,540 35,303,495
Transfers Out 948,838 - 3,177,024 271,868 4,397,730
Total Expenditures 18,849,766 2,906,902 11,196,149 6,748,408 39,701,225
Net Change in Fund Balance (439,071) (428,944) (7,653,837) (226,117) (8,747,969)
Fund Balance
Beginning of Year - estimated 7,020,329 1,171,923 10,148,673 3,843,613 22,184,538
End of Year 6,581,258$ 742,979$ 2,494,836$ 3,617,496$ 13,436,569$
Fund Balance Percentage Change (6%)(37%)(75%)(6%)(39%)
Note: See page 44 for a listing of the funds included in each column.
FY17-18 Projected Changes in Fund Balances
The Height of Desert Living 107
Revenue Summary
Revenue Summary
The Height of Desert Living 108
Revenue
This section provides a broad overview of the revenues included in the FY17-18
budget. Information is presented for each fund.
Total revenues for all funds are estimated at $26,555,526, excluding transfers.
The Operating Funds portion represents approximately 52% of the total. HURF/
Streets funds represent 14% of the total. Special Revenue funds represent another
7% of the budget. Debt Service represents 8%, Excise Tax is 2%, and Capital Pro-
jects represent 4%.
Revenue Summary
Operating Funds
52%
HURF
14%
Excise Tax Funds
2%
Special Revenue
Funds
7%
Debt Service Funds
8%
Capital Projects
Funds
4%
TOWN OF FOUNTAIN HILLS
REVENUES BY FUND TYPE
Total All Funds = $26.6M
The Height of Desert Living 109
Revenue Summary
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
FY17-18 Proposed Budget
Summary of Revenues - includes transfers
Operating Funds
Sales Tax-Local 7,504,014$ 7,869,026$ 7,551,057$ 8,481,288$
Franchise Fees 352,673 360,320 332,418 360,000
Liquor License Fees 4,550 4,000 1,500 1,500
Business License 128,377 134,873 103,500 131,076
Animal License 41,261 40,247 40,320 41,832
Building Permit 171,307 116,731 556,512 450,619
Sign Permits 7,145 8,845 6,200 7,675
Planning & Zoning Fees 34,346 7,058 16,059 16,259
Landscape Permits 840 16,800 25,200 28,980
Encroachment Permits 38,709 175,075 35,000 40,000
Variances 5,000 2,900 9,000 6,000
Subdivision Fees 78,835 71,460 44,500 37,750
Special Event Permit 6,925 7,555 2,500 3,500
Engineering Fees 5,100 3,150 3,500 6,250
Plan Review 172,778 188,955 430,884 349,714
Inspection Fees 24,204 14,992 17,000 17,000
Alcohol Permits 20 180 1,100 1,520
Third Party Revenues - - - 950,000
Rental Fees 116,736 110,891 134,210 108,604
Non-Taxable Rental 10,229 11,209 11,209 11,209
Cell Tower Lease 142,789 132,924 109,272 115,610
Sales Tax-State 2,055,241 2,131,484 2,250,724 2,271,564
Income Tax-State 2,722,433 2,707,673 2,925,453 2,999,604
Fire Insurance Premium Tax 38,211 47,081 37,132 50,000
Program Fees 156,839 167,270 139,050 183,724
Non-Taxable Fees 500 - - -
Sponsorships 9,860 8,590 10,200 10,200
Donations 2,484 26,230 105 20,085
Reimbursements/Refunds - 26,375 1,000 1,000
Auction/Recycle Proceeds 643 74 1,000 1,140
Restitution/Ins Proceeds 9,282 100 1,000 4,500
Miscellaneous Revenue 2,543 2,255 10,150 5,200
Taxable Sales 6,938 10,034 6,522 7,300
Court Fines/Fees 167,491 185,279 195,685 200,000
Interest Income 55,009 93,776 30,000 12,680
Internal Service Charges 2,289 2,397 3,330 2,460
Transfer In - - 39,828 23,500
Total General Fund 14,075,601 14,685,809 15,082,120 16,959,343
In-Lieu Fees 16,180 500 15,000 15,000
Interest Income 6 14 12 60
Transfer In - - 39,000 39,000
Total Public Art Fund 16,186 514 54,012 54,060
Miscellaneous Revenue - - - -
Internal Service Charges 70,650 66,021 73,840 60,789
Vehicle Replacement Charges - - - 5,100
Total Internal Service Fund 70,650 66,021 73,840 65,889
Auction/Recycle Proceeds 239 7,422 - -
Interest Income 293 1,331 600 240
Internal Service Charges 1,445 1,469 1,268 -
Vehicle Replacement Charges 178,027 206,115 266,222 331,163
Transfer In - - - 1,000,000
Total Vehicle/Equip Repl Fund 180,004 216,337 268,090 1,331,403
Total Operating Funds 14,342,441$ 14,968,681$ 15,478,062$ 18,410,695$
The Height of Desert Living 110
Revenue Summary
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
FY17-18 Proposed Budget
Summary of Revenues - includes transfers
Special Revenue Funds
Sales Tax-Local -$ -$ 692,778$ 769,512$
Vehicle License Tax 858,874 927,440 929,081 1,013,279
Highway User Tax 1,392,806 1,451,431 1,444,905 1,553,494
In-Lieu Fees 3,022 18,985 262,000 262,000
Adopt-A Street Fee - 90 - -
Reimbursements/Refunds 509 - - -
Auction/Recycle Proceeds 2,089 1,301 - -
Restitution/Ins Proceeds 8,510 20,974 25,000 25,000
Miscellaneous Revenue - 395 - -
Interest Income 809 2,411 300 2,340
Transfer In 562 - 202,000 200,000
Total Highway User Revenue Fund 2,267,181 2,423,027 3,556,064 3,825,625
Sales Tax-Local 100,540 70,878 69,278 76,956
Sales-Excise Tax - - - -
Interest Income 13,225 11,784 3,036 3,060
Total Downtown Strategy Fund 113,765 82,662 72,314 80,016
Sales Tax-Local 244,420 283,511 277,111 307,800
Sales-Excise Tax - - - -
Interest Income 80 215 96 48
Transfer In 90,000 50,000 50,000 -
Total Economic Development Fund 334,500 333,726 327,207 307,848
Grants - 28,347 31,494 38,000
Prop 202/Gaming Rev - 25,000 39,076 45,000
Sponsorships - - 10,000 10,000
Interest Income - 148 - 180
Transfer In 119,100 140,100 139,570 148,368
Total Tourism Fund 119,100 193,595 220,140 241,548
Grants 2,000 72,624 1,325,430 1,015,000
LTAF II 9,643 - 65,000 254,000
Prop 202/Gaming Rev 67,044 50,000 75,000 75,000
Donations 23,677 - - -
Transfer In 1,639 36,323 179,000 -
Total Special Revenue Fund 104,003 158,947 1,644,430 1,344,000
CCEF Revenue 16,599 21,526 14,250 22,000
JCEF Revenue 2,366 2,574 2,100 2,600
Interest Income 64 129 100 180
Total Court Enhancement Fund 19,029 24,229 16,450 24,780
Environmental Fee - 486,751 540,000 492,444
Interest Income - 410 - 540
Transfer In - 194,769 240,000 200,000
Total Environmental Fund - 681,930 780,000 692,984
Property Tax-Cy 4,823 5,430 5,588 5,454
Interest Income 8 30 - 36
Total Cottonwoods Maint District 4,831 5,460 5,588 5,490
Total Special Revenue Funds 2,962,409$ 3,903,576$ 6,622,193$ 6,522,291$
The Height of Desert Living 111
Revenue Summary
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
FY17-18 Proposed Budget
Summary of Revenues - includes transfers
Debt Service Funds
Property Tax-Cy 475,285$ 2,119,611$ 1,894,584$ 1,893,694$
Interest Income 327 2,514 210 720
Transfer In 362,638 - - -
Total Gen Oblig Bond Debt Service 838,250 2,122,125 1,894,794 1,894,414
Property Tax-Cy 424,552 418,257 378,392 372,746
Debt Service/Bond Proceeds 2,300,000 - - -
Interest Income 166 472 150 120
Total Eagle Mtn CFD Debt Service 2,724,718 418,729 378,542 372,866
Sales Tax-Local 689,920 708,777 - -
Sales-Excise Tax - - - -
Debt Service/Bond Proceeds 1,880,000 - - -
Interest Income 455 994 300 840
Transfer In 500,000 - 249,055 209,838
Total Munic Prop Corp Debt Service 3,070,375 709,771 249,355 210,678
Total Debt Service Funds 6,633,343$ 3,250,625$ 2,522,691$ 2,477,958$
The Height of Desert Living 112
Revenue Summary
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
FY17-18 Proposed Budget
Summary of Revenues - includes transfers
Capital Projects Funds
Sales Tax-Local 444,155$ 459,075$ 433,023$ 368,124$
Development Fees 200,000 - - -
Debt Service/Bond Proceeds 7,565,000 - 255,000 255,000
Premium on Bond Proceeds 342,086 - - -
Grants 2,600,221 118,356 - 20,000
Reimbursements/Refunds 11,600 - 150,000 150,000
Restitution/ Ins Proceeds 32,001 119,407 - -
Interest Income 51,587 82,141 6,000 6,024
Transfer In 1,564,936 59,137 4,046,962 2,077,024
Total Capital Projects Fund 12,811,586 838,116 4,890,985 2,876,172
Interest Income - 192 - 1,440
Transfer In 143,772 81,715 1,000,000 500,000
Total Facilities Replacement Fund 143,772 81,907 1,000,000 501,440
Development Fees 672 - - -
Interest Income 58 - - -
Total Law Enforcement Dev Fee 730 - - -
Development Fees 20,504 33,021 58,421 35,986
Interest Income 45 216 - -
Total Fire/Emergency Dev Fee 20,549 33,237 58,421 35,986
Development Fees 33,684 - - -
Interest Income 121 - - -
Total Streets Dev Fee 33,805 - - -
Development Fees 68,651 55,943 122,294 122,294
Interest Income 34 427 120 420
Total Park/Rec Dev Fee 68,685 56,370 122,414 122,714
Interest Income 13,241 21,858 6,000 6,000
Total Open Space Dev Fee 13,241 21,858 6,000 6,000
Development Fees 474 - - -
Interest Income 13 - - -
Total Library/Museum Dev Fee 487 - - -
Transfer In - - - -
Total General Govt Dev Fee - - - -
Total Capital Projects Funds 13,092,855$ 1,031,488$ 6,077,820$ 3,542,312$
Grand Total of All Funds,
including Transfers In 37,031,048$ 23,154,370$ 30,700,766$ 30,953,256$
Less: Transfers In 2,782,646 562,044 6,185,415 4,397,730
Net Revenues - Total of All
Funds 34,248,402$ 22,592,326$ 24,515,351$ 26,555,526$
The Height of Desert Living 113
See the following pages for a discussion of the major revenue types, restrictions
on use, and major influences for each type. The graphs on the following pages do
not represent all of the accounts combined into the above categories.
The use of reserves is intended to be for funding capital projects.
Revenue Summary
Operating
Funds
Debt Service
Funds
Capital
Projects Funds
Non-Major
Funds Total
% of
Total
Revenues:
Sales Tax 8,481,288$ -$ 368,124$ 1,154,268$ 10,003,680$ 25%
Property Tax - 2,266,440 - 5,454 2,271,894 6%
Franchise Tax 360,000 - - - 360,000 1%
Intergovernmental 5,321,168 - 255,000 3,993,773 9,569,941 24%
Fines and Forfeitures 200,000 - - 24,600 224,600 1%
Licenses and Permits 2,089,675 - 158,160 492,444 2,740,279 7%
Charges for Services 198,724 - - 262,000 460,724 1%
Leases and Rents 235,423 - - - 235,423 1%
Investment Earnings 12,980 1,680 14,004 6,384 35,048 0%
Other 448,937 - 170,000 35,000 653,937 2%
Sub total Revenues 17,348,195 2,268,120 965,288 5,973,923 26,555,526 67%
Transfers In 1,062,500 209,838 2,577,024 548,368 4,397,730 11%
Sub total 18,410,695 2,477,958 3,542,312 6,522,291 30,953,256 78%
Use/(Source) of Reserves 439,071 428,944 7,653,837 226,117 8,747,969 22%
Total Revenues 18,849,766$ 2,906,902$ 11,196,149$ 6,748,408$ 39,701,225$ 100%
Note: See page 44 for a listing of the funds included in each column.
FY17-18 Revenues by Type
The Height of Desert Living 114
Revenue Summary
State Shared Sales Tax Revenue
General Fund
Restrictions Fiscal Year Amount
No restrictions on usage. Must be expended for public 2008-09 1,948,661$ -13.4%
purposes.2009-10 1,797,356$ -7.8%
2010-11 1,860,421$ 3.5%
2011-12 1,757,297$ -5.5%1
2012-13 1,840,766$ 4.7%
2013-14 1,957,505$ 6.3%
2014-15 2,055,241$ 5.0%
2015-16 2,131,484$ 3.7%
2016-17 (est.) 2,250,724$ 5.6%1
2017-18 (est.) 2,271,333$ 0.9%
1 Change as a result of census population
The State assesses a 5.6% sales tax, of which cities and towns share in the collections based on the
relation of its population to the total population of all incorporated cities and towns using the 2015
mid-decade census figures (Fountain Hills represents .4% of the State total). The FY17-18 revenue
projection is based on the League of Arizona Cities and Towns bulletin and by the Arizona Department of
Revenue forecast for Sales and Use Tax.
Major Influences: Construction Activity, Retail Sales, Population and Economy
Percent
Change
Assumptions
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
STATE SHARED SALES TAX REVENUE
Fiscal years 2009 through 2018
The Height of Desert Living 115
Revenue Summary
Local Sales Tax
All Funds
Restrictions Fiscal Year Amount
Revenues from the 2.6% local sales tax are allocated to 2008-09 8,932,374$ -14.8%
Capital Projects, Downtown Strategy, Economic 2009-10 7,644,441$ -14.4%
Development and General Fund. General Fund proceeds 2010-11 7,844,332$ 2.6%
are not restricted but must be expended for public 2011-12 7,779,219$ -0.8%
purpose.2012-13 7,957,162$ 2.3%
2013-14 8,454,297$ 6.2%
2014-15 8,983,050$ 6.3%
2015-16 9,391,267$ 4.5%
2016-17 (est.)9,040,381$ -3.7%
2017-18 (est.)10,003,680$ 10.7%
The local sales tax rate in Fountain Hills is 2.6% - total receipts for FY17-18 are estimated to be
$10,003,680. The construction related sales tax is derived from one-time activities and has been
dedicated for one-time expenditures. Another portion of the local sales tax is dedicated for downtown
development. The following is a breakdown of the dedicated and non-dedicated (General Fund)
projections:
Dedications:
Downtown Strategy Fund 76,956$
Economic Development Fund 307,800
Pavement Replacement 769,512
Capital Projects Fund 368,124
General Fund 8,481,288
Total Projections 10,003,680$
Major Influences: Economy, Construction Activity, Retail Sales, Public Policy
Assumptions
Percent
Change
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
LOCAL SALES TAX REVENUE
Fiscal years 2009 through 2018
The Height of Desert Living 116
Revenue Summary
Highway User Revenue
Highway User Revenue Fund
Restrictions Fiscal Year Amount
There is a State constitutional restriction on the use of 2008-09 1,468,335$ -12.7%
these funds which requires that these funds be used 2009-10 1,391,100$ -5.3%
solely for street and highway purposes. Payment of 2010-11 1,396,075$ 0.4%
principal and interest on highway and street bonds are 2011-12 1,126,762$ -19.3%
an approved use.2012-13 1,232,187$ 9.4%
2013-14 1,268,563$ 3.0%
2014-15 1,392,806$ 9.8%
2015-16 1,451,431$ 4.2%
2016-17 (est.) 1,444,905$ -0.4%
2017-18 (est.) 1,553,494$ 7.5%
Cities and towns receive 27.5% of fuel tax and transportation related fees collected by the State based
on population and county of origin of gasoline sales. The revenue estimate for FY17-18 is based on
estimates of revenue sharing by Arizona Department of Transportation (ADOT) in their distribution
forecast for the next fiscal year.
Major Influences: Gasoline sales, Population, Economy and State Policy
Percent
Change
Assumptions
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
HIGHWAY USER (HURF) REVENUE
Fiscal years 2009 through 2018
The Height of Desert Living 117
Revenue Summary
State Shared Income Tax Revenue
General Fund
Restrictions Fiscal Year Amount
No restrictions on usage. Must be expended for public 2008-09 3,659,964$ 6.2%
purposes.2009-10 3,162,174$ -13.6%
2010-11 2,383,874$ -24.6%
2011-12 1,898,088$ -20.4%1
2012-13 2,297,203$ 21.0%
2013-14 2,506,685$ 9.1%
2014-15 2,722,433$ 8.6%
2015-16 2,707,673$ -0.5%
2016-17 (est.) 2,925,453$ 8.0%1
2017-18 (est.) 2,999,604$ 2.5%
1 Change as a result of census population
A 1972 citizen's initiative gave the cities and towns a percentage share of the State income tax, officially
called Urban Revenue Sharing; Arizona cities and towns receive 15% of the State's income tax
collections. This State Shared revenue is distributed to cities and towns based on the relation of their
population to the total population of all incorporated cities and towns in the State according to the latest
census. Amounts distributed are based on actual income tax collections from two years prior to the fiscal
year in which the Town receives the funds. The projection for FY17-18 is provided by the League of
Arizona Cities and Towns and the State's Joint Legislative Budget Committee (JLBC).
Major Influences: Personal Income, Corporate Net Profits, Population and State Policy
Assumptions
Percent
Change
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
STATE SHARED INCOME TAX REVENUE
Fiscal years 2009 through 2018
The Height of Desert Living 118
Revenue Summary
Vehicle License Tax Revenue
Highway User Revenue Fund
Restrictions Fiscal Year Amount
Town Council has restricted for the Pavement 2008-09 889,826$ -9.5%
Management Program. 2009-10 821,321$ -7.7%
2010-11 799,551$ -2.7%
2011-12 722,126$ -9.7%
2012-13 752,949$ 4.3%
2013-14 800,475$ 6.3%
2014-15 858,874$ 7.3%
2015-16 927,440$ 8.0%
2016-17 (est.)929,081$ 0.2%
2017-18 (est.)1,013,279$ 9.1%
Approximately 20% of the revenues collected for the licensing of motor vehicles is distributed to
incorporated cities and towns. The Town receives its share of the vehicle license tax collections based on
its population in relation to the total incorporated population of the county (Fountain Hills represents .4%
of the State total). The remainder of the revenues collected are shared by schools, counties, and the
State. The Town Council of Fountain Hills passed Resolution 2013-02 designating proceeds from the VLT
to be used strictly for maintenance of Town's streets (transferred to HURF fund).
Major Influences: Automobile sales, Population, and State Policy
Assumptions
Percent
Change
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
VEHICLE LICENSE TAX REVENUE
Fiscal years 2009 through 2018
The Height of Desert Living 119
Revenue Summary
Fines and Forfeitures Revenue
General Fund
Restrictions Fiscal Year Amount
No restrictions on usage. Must be expended for public 2008-09 315,274$ 21.2%
purpose.2009-10 259,571$ -17.7%
2010-11 214,999$ -17.2%
2011-12 203,350$ -5.4%
2012-13 173,024$ -14.9%
2013-14 154,024$ -11.0%
2014-15 167,491$ 8.7%
2015-16 185,279$ 10.6%
2016-17 (est.) 195,685$ 5.6%
2017-18 (est.) 200,000$ 2.2%
Municipal Court fines come from traffic violations and other fines paid for the violation of municipal
ordinances. The Town contracts with the Maricopa County Sheriff's Office for traffic enforcement and has
seen an increase in the number of citations.
Major Influences: Population, Enforcement, Public Policy
Assumptions
Percent
Change
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
FINES AND FORFEITURES REVENUE
Fiscal years 2009 through 2018
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Revenue Summary
Licensing Fee Revenue
General Fund
Restrictions Fiscal Year Amount
No restrictions on usage. Must be expended for public 2008-09 153,663$ -0.1%
purpose.2009-10 148,657$ -3.3%
2010-11 151,637$ 2.0%
2011-12 150,144$ -1.0%
2012-13 148,209$ -1.3%
2013-14 148,066$ -0.1%
2014-15 169,638$ 14.6%
2015-16 175,120$ 3.2%
2016-17 (est.) 143,820$ -17.9%
2017-18 (est.) 172,908$ 20.2%
License fees are derived from fees on professions, occupations, businesses ($131,076) and animals
($41,832) within the Town. The license fee is used primarily as a means of regulating businesses and
animal control within the community. The estimate for FY17-18 is based on 3,146 active business
licenses and 2,996 animal licenses.
Major Influences: Economy, Enforcement
Assumptions
Percent
Change
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
LICENSING FEE REVENUE
Fiscal years 2009 through 2018
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Revenue Summary
Building Related Revenue
General Fund
Restrictions Fiscal Year Amount
No restrictions on usage. Must be expended for public 2008-09 385,514$ -60.3%
purpose.2009-10 236,343$ -38.7%
2010-11 253,074$ 7.1%
2011-12 232,447$ -8.2%
2012-13 262,403$ 12.9%
2013-14 396,875$ 51.2%
2014-15 538,264$ 35.6%
2015-16 605,966$ 12.6%
2016-17 (est.) 1,143,855$ 88.8%
2017-18 (est.) 960,247$ -16.1%
Revenues from this source include the fees collected from building permits, rezoning, improvement
plans, encroachment and subdivision plans. The estimates for FY17-18 are based on construction activity
provided by local developers and planning staff and reflect the general economy in new home
construction. The projected number of permits for next fiscal year is 57 single family, 37 multi-family
unit, and 2 commercial projects.
Major Influences: Population, Economy, Development, Public Policy
Percent
Change
Assumptions
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
BUILDING RELATED REVENUE
Fiscal years 2009 through 2018
The Height of Desert Living 122
Revenue Summary
Charges For Services-Recreation User Fees
General Fund
Restrictions Fiscal Year Amount
No restrictions on usage. Must be expended for public 2008-09 197,717$ 52.7%
purpose.2009-10 192,728$ -2.5%
2010-11 187,524$ -2.7%
2011-12 180,223$ -3.9%
2012-13 152,106$ -15.6%
2013-14 138,089$ -9.2%
2014-15 156,839$ 13.6%
2015-16 167,270$ 6.7%
2016-17 (est.) 139,050$ -16.9%
2017-18 (est.) 183,724$ 32.1%
Charges for services are collected from recreation programs for youths to seniors. The Senior Center
offers programs for senior citizens including home delivered meals, fitness programs, special interest
classes, as well as social events. The decreases reflects a general decline in the number of participants
in recreation programs as well as a reduction in fees.
Major Influences: Population, Internal Policy on Rates
Assumptions
Percent
Change
$-
$25,000
$50,000
$75,000
$100,000
$125,000
$150,000
$175,000
$200,000
CHARGES FOR SERVICES -RECREATION USER FEES
Fiscal years 2009 through 2018
The Height of Desert Living 123
Revenue Summary
Charges For Services-Rentals
General Fund
Restrictions Fiscal Year Amount
No restrictions on usage. Must be expended for public 2008-09 271,987$ -8.2%
purpose.2009-10 226,429$ -16.8%
2010-11 238,104$ 5.2%
2011-12 217,987$ -8.4%
2012-13 226,600$ 4.0%
2013-14 252,874$ 11.6%
2014-15 269,774$ 6.7%
2015-16 255,204$ -5.4%
2016-17 (est.) 255,791$ 0.2%
2017-18 (est.) 236,943$ -7.4%
The Community Center provides meeting space for the Senior Activity Center, local organizations such
as weddings, the photography club, Community Chorus, Fountain Hills Realtors and various homeowners
associations. Park rentals include the Plaza and ramada rentals. Additional rental charges are collected
from cellular providers for use of Town property for their towers.
Major Influences: Population, Internal Policy on Rates
Assumptions
Percent
Change
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
CHARGES FOR SERVICES -RENTALS
Fiscal years 2009 through 2018
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Revenue Summary
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Expenditure Summary
Expenditure Summary
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Expenditures
This section provides a broad overview of the expenditures included in the FY17-
18 budget. Information is presented for each fund.
All Funds Expenditure Summary
Total expenditures for all funds are $35,303,495, excluding transfers. The Operat-
ing Funds represent 51% of the total. HURF/Streets Fund represents 11% of the
total Town budget. Special Revenue Funds represent 6% of the budget with Debt
Service representing 8%, Excise Tax 1%, and Capital Projects 23%.
With the introduction of program budgeting, all expenditures are categorized by
line item or program. A summary of all programs and proposed costs is shown on
the next pages.
Expenditure Summary
Operating Funds
51%
HURF
11%
Excise Tax Funds
1%
Special Revenue
Funds
6%
Debt Service Funds
8%
Capital Projects
Funds
23%
TOWN OF FOUNTAIN HILLS
EXPENDITURES BY FUND TYPE
Total All Funds = $35.3M
The Height of Desert Living 127
Expenditure Summary
Operating Funds
Accounting 33,003$ 87,340$ 199,347$ 193,745$
Administration 2,001,704 1,490,753 9,405,845 8,408,981
Amenities 234,832 328,783 - -
Animal Control 31,817 31,613 33,244 32,324
Art & Culture 38,857 36,372 - -
Attorney Services 257,683 269,919 396,950 421,605
Audit Services 96,157 97,477 - -
Boards & Commissions 53,865 46,357 - -
Budget 50,268 52,386 - -
Building Inspection 245,262 277,080 239,574 1,245,056
Building Maintenance 653,723 555,577 557,159 148,565
Capital Improvement Prog 91,417 79,036 - -
Civil Cases 32,924 33,877 - -
Code Compliance 96,965 101,141 77,400 75,964
Community Events 102,117 109,497 96,229 146,778
Criminal Cases 51,980 52,691 - -
Current Planning 101,425 104,017 - -
Customer Service 19,297 19,284 36,264 40,698
Elections 41,316 33,106 - -
Emergency Medical 1,464,522 1,507,914 - -
Engineering 142,668 209,890 228,229 191,642
Environmental Service 32,419 28,742 - -
Event Planning 54,514 54,562 - -
Field Prep/Maint 171,716 171,163 - -
Fire Suppression 1,606,250 1,648,174 - -
Fountain 196,149 195,730 262,375 200,375
Home Delivered Meals 56,661 51,965 63,464 61,637
Incarceration/Transport 56,703 48,593 - -
Juvenile 9,448 9,468 - -
Landscape Maintenance 184,317 183,682 - -
Legislation 41,443 43,022 14,090 16,070
Licensing 49,243 50,534 51,388 56,029
Long Range Planning 27,130 29,164 - -
Mapping & Graphics 70,893 69,801 105,817 104,868
Media Relations - - - 35,459
Network Administration 132,268 141,727 - -
Open Space 37,249 26,436 66,058 35,658
Operations 121,833 109,779 4,899,494 5,722,750
Outside Inspections - - 60,647 61,938
Patrol 3,249,272 3,554,666 - -
Payroll 22,139 21,824 - -
Permitting 117,510 114,555 - -
Planning & Zoning - - 121,309 105,554
Public Defender 6,750 4,250 - -
Prosecutor 90,000 100,000 - -
Purchasing 46,269 48,859 57,544 59,704
Records Management 15,968 15,982 - -
Recruitment 29,209 31,328 - -
Risk Management 257,612 262,051 301,272 351,385
Senior Memberships/Activities 93,129 98,185 68,382 -
Social/Community Services 133,991 104,426 - -
Support 41,883 42,632 - -
Special Events 23,450 25,737 - -
Special Interest Programs 30,697 32,806 20,007 15,847
Sports Activities 61,520 85,511 53,602 35,636
Stormwater Management 246,430 119,213 - -
Strategic Planning 16,114 17,774 - -
Training & Development 2,536 8,086 - -
Treasury 41,702 41,487 - -
Video Services 11,580 12,925 - -
Volunteers 66,315 76,242 80,424 86,448
Web Site 40,227 35,822 - -
Youth & Teen Programs 87,208 82,347 28,331 29,965
Total General Fund 13,421,550 13,323,360 17,524,445 17,884,681
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
FY17-18 Proposed Budget
Summary of Expenditures by Fund and Program - includes transfers
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Expenditure Summary
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
FY17-18 Proposed Budget
Summary of Expenditures by Fund and Program - includes transfers
Operating Funds - continued
Art & Culture 7,185$ 7,920$ 52,093$ 39,383$
Total Public Art Fund 7,185 7,920 52,093 39,383
Operational Support 60,203 66,021 71,780 63,702
Vehicle Replacement 23,954 27,899 228,300 862,000
Total Internal Service Funds 84,157 93,920 300,080 925,702
Total Operating Funds 13,512,892$ 13,425,200$ 17,876,618$ 18,849,766$
Special Revenue Funds
Administration 149,690$ 216,026$ 331,598$ 390,425$
Adopt A Street 3,220 3,164 1,010 1,005
Legal Services 28,689 29,455 - -
Open Space 261,749 294,114 447,562 387,493
Pavement Management 504,599 1,639,467 2,618,080 2,684,440
Street Signs 84,970 75,508 69,767 80,139
Traffic Signals 111,358 254,935 163,483 205,074
Vehicle Maintenance 79,818 93,146 71,175 77,049
Total Highway User Revenue Fund 1,224,093 2,605,815 3,702,675$ 3,825,625$
Administration 1,194,160 106,069 1,021,655 140,885
Total Downtown Strategy Fund 1,194,160 106,069 1,021,655 140,885
Administration 264,396 314,898 318,411 411,191
Total Economic Development Fund 264,396 314,898 318,411 411,191
Administration 118,121 194,435 218,790 224,698
Total Tourism Fund 118,121 194,435 218,790 224,698
Grants Admin 102,364 158,947 1,644,430 1,344,000
Total Special Revenue Fund 102,364 158,947 1,644,430 1,344,000
Court Enhancement - - 58,115 50,265
Judicial Court Enhancement 845 2,759 30,000 30,000
Total Court Enhancement Fund 845 2,759 88,115 80,265
Administration - 472,351 540,586 717,613
Total Environmental Fund - 472,351 540,586 717,613
Cottonwoods Maintenance District 3,235 2,705 4,265 4,131
Total Cottonwoods Maint District 3,235 2,705 4,265 4,131
Total Special Revenue Funds 2,907,214$ 3,857,979$ 7,538,927$ 6,748,408$
Debt Service Funds
Gen Oblig Bond Debt Service 561,022$ 2,002,850$ 2,119,350$ 2,121,550$
Eagle Mtn CFD Debt Service 2,669,113 408,711 409,226 407,656
Munic Prop Corp Debt Service 2,954,713 513,550 393,690 377,696
Total Debt Service Funds 6,184,848$ 2,925,111$ 2,922,266$ 2,906,902$
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Expenditure Summary
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
FY17-18 Proposed Budget
Summary of Expenditures by Fund and Program - includes transfers
Capital Projects Funds
Administration 2,362$ 38,258$ 422,885$ 1,271,740$
Downtown Development 1,096,658 - 600,000 100,000
Fire Suppression 119,319 14,391 3,800,000 3,550,000
General Govt Projects 486 - 450,000 50,000
Park Development 535,714 300,591 2,940,000 2,480,000
Pavement Management 7,338,805 4,448,978 830,000 750,000
Stormwater Management 15,177 1,187,102 600,000 50,000
Traffic Signals 68,192 275,031 - -
Total Capital Projects Fund 9,176,712 6,264,351 9,642,885 8,251,740
Administration 41,010 76,198 431,000 906,850
Total Facilities Replacement Fund 41,010 76,198 431,000 906,850
Law Enforcement Dev Fee - - 203,484 160,368
Fire/Emergency Dev Fee - - 51,822 11,244
Streets Dev Fee 407,921 - 144,987 193,743
Park/Rec Dev Fee - - 1,672,204 1,672,204
Open Space Dev Fee 535 536 - -
Library/Museum Dev Fee 43,445 - - -
Total Development Fee Funds 451,901 536 2,072,497 2,037,559
Total Capital Projects Funds 9,669,623$ 6,341,085$ 12,146,382$ 11,196,149$
Grand Total of All Funds, including
Transfers Out 32,274,577$ 26,549,375$ 40,484,193$ 39,701,225$
Less: Transfers Out 2,782,646 562,044 6,185,415 4,397,730
Net Expenditures - Total of All
Funds 29,491,931$ 25,987,331$ 34,298,778$ 35,303,495$
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Expenditure Summary
Department Division Proposed Budget
Mayor & Council Mayor & Council 71,849$
Administration Town Manager 343,054
Town Clerk 132,852
Administrative Services 518,073
Finance 597,603
Information Technology 329,289
Legal Services 421,605
Total Administration 2,342,476
General Government Non-Departmental 2,312,894
Municipal Court Municipal Court 339,913
Public Works Public Works 180,724
Facilities 656,771
Total Public Works 837,495
Development Services Development Services 167,398
Engineering 191,642
Planning 105,554
Code Compliance 75,964
Mapping & Graphics 104,868
Building Safety 1,245,056
Total Development Services 1,890,482
Community Services Community Services 204,845
Recreation 554,413
Community Center 242,784
Senior Services 225,677
Parks-Town Hall 84,781
Parks-Fountain Park 435,342
Parks-Golden Eagle Park 275,746
Parks-Four Peaks Park 111,785
Parks-Desert Vista Park 87,958
Parks-Open Space/Trails 35,658
Parks-Avenue of the Fountains Plaza 93,124
Total Community Services 2,352,113
Law Enforcement Law Enforcement 3,855,626
Fire & Emergency Medical Fire & Emergency Medical 3,881,833
Total General Fund Expenditures 17,884,681$
FY17-18 General Fund Expenditures by Department and Division
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Expenditure Limitation
Each year, the Economic Estimates Commission of the State of Arizona develops
expenditure limits for local governments in Arizona based on a formula using
1979-80 expenses adjusted for inflation and population growth. Cities and towns
are required to stay within the limits or incur a penalty (reduction in State shared
revenues).
The FY17-18 expenditure limitation for the Town of Fountain Hills is $28,182,002
which is a 2.6% increase from the previous year. The limit applies to FY17-18 ex-
penditures of the Town (all funds) but allows for certain exemptions and deduc-
tions. For example, bond proceeds, debt service payments, grant expenditures,
and HURF and are not included when determining compliance with the expenditure
limitation. However, development fee and capital project expenditures are subject
to the limitation. The table below is an estimate of the Town’s expenditure limita-
tion, deductions and exclusions and final spending authority.
Expenditure Summary
Total Expenditures 35,303,495$
Exclusions (Subtractions) from Revenues:
Separate Legal Entitites 789,483
Required fees paid to the Arizona Department of Revenue 55,000
Debt Service Payments 2,121,550
Dividends, Interest, Gains 59,342
Grants, Aid, Contributions from Federal Government 15,000
Grants, Aid, Contributions from Private Organizations 60,285
Amounts Received from State 1,667,000
Quasi-External interfund Transactions 8,640
Savings Reserved for Capital Purchase (voter approved)-
Highway User Revenues Excess 1979-80 3,676,275
Contracts with Other Political Subdivisions -
Refunds, Reimbursements 151,000
Voter Approved Exclusions -
Prior Years Carry Forward -
Total Exclusions 8,603,575
Expenditures subject to limitation 26,699,920
Expenditure Limitation 28,182,002
Under/(Over) Limitation 1,482,082$
EXPENDITURE LIMITATION ANALYSIS (Estimated)
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Expenditure Summary
The Height of Desert Living 133
Budget Process
&
Schedule
Budget Process & Schedule
The Height of Desert Living 134
Budget Process
Planning Process
A number of planning processes are in place to guide the Town’s decision making. Many
of these processes allow for direct citizen input through public hearings, community
meetings or participation in Council-appointed committees. The Town’s planning
processes include:
Planning Process Description
Town Vision, Mission, Goals and Values Sets the overall tone of the organization
and guides employees in managing the
daily operations of the Town.
General Plan A guide designed to encourage the most
appropriate use of land and resources
within the Town consistent with the
interest of the citizens. The General Plan
sets forth goals, objectives, policies and
implementation techniques that will guide
the development activity within the Town
and promote, preserve and protect the
health, safety, and general welfare of its
citizens.
Capital Improvement Program A five year guide to assist in long range
planning for the Town’s capital needs.
Details of the adopted Capital
Improvement Plan are found beginning
on page 335.
Fiscal Policy Guidelines Policies guiding the financial management
of the Town of Fountain Hills are
approved by the Town Council to ensure
a fiscally sound government. The
adoption of and compliance with these
policies is an important factor in Rating
Agency reviews. A summary of the
Town’s policies can be found beginning on
page 50.
Annual Budget Process Town staff develops a recommended
budget. Many of the decisions included in
that recommendation are driven by
processes noted above. A summary of
the Town’s budget process can be found
on the following pages.
Five Year Financial Plan A five year financial forecast is developed
annually as a tool to anticipate potential
budget imbalances. The current plan can
be found on page 16.
The Height of Desert Living 135
Mission of the Budget Process
Communication and involvement with citizens and other stakeholders is stressed.
The broad nature of the budget mission allows issues to be addressed that have
limited the success of budgeting in the past. Apathy is a serious illness of govern-
ment; it is in the best interests of government to have involved stakeholders.
The term stakeholder refers to anyone affected by or who has a stake in govern-
ment. This term stakeholder includes, but is not limited to, citizens, customers,
elected officials, management, employees and their representatives, businesses,
vendors, other governments, and the media. It is vital that the budget processes
include diverse stakeholders.
Each year, the Town of Fountain Hills budget is developed from the Town Council’s
priorities by the Finance Division with the individual Departments and the Town
Manager. Meetings with each Department, the Town Manager and the Finance Di-
vision are held during the months of February/March. After these meetings are
completed, a proposed Town-wide balanced budget is prepared for submittal to
the full Town Council and public in April/May.
Recommended Budget Practices
The Town of Fountain Hills budget process is designed to meet citizens’ needs for
information and input; decision makers’ needs for information and advice from citi-
zens on their desired blend of services; and the time line set by the State of Arizo-
na through the Arizona Budget Law.
The Town of Fountain Hills budget process incorporates the recommended practic-
es promulgated by the National Advisory Council on State and Local Budgeting
(NACSLB) and the Government Finance Officers Association (GFOA). Concurrently,
Town staff apply diligent effort into improving the processes, decisions and out-
comes with each new budget year. The NACSLB’s practices encourage govern-
ments to consider the long-term consequences of actions to ensure that impacts of
budget decisions are understood over a multi-year planning horizon and to assess
whether program and service levels can be sustained.
Budget Definition
All cities and towns in Arizona are required to adopt an annual budget. State law
dictates that fiscal years begin on July 1 and end on June 30. Certain parts of the
budget document, such as summaries of revenues and expenditures showing two
years of spending history, are required by State law.
A good budget process is characterized by several essential features:
Incorporates a long-term perspective
Establishes linkages to broad goals
Focuses budget decisions on results and outcomes
Involves and promotes effective communication with stakeholders
Provides incentives to government management and employees
Budget Process
The Height of Desert Living 136
These key characteristics of good budgeting make clear that the budget process is
not simply an exercise in balancing revenues and expenditures one year at a time,
but is strategic in nature, encompassing a multi-year financial and operating plan
that allocates resources on the basis of identified goals. A good budget process
moves beyond the traditional concept of line-item expenditure control, providing
incentives and flexibility to managers that can lead to improved program efficiency
and effectiveness.
Principles and Elements of the Budget Process
The budget process consists of four broad principles that stem from the definition
and mission previously described. These principles are as follows:
1. A government should have broad goals that provide overall direction for the
government and serve as a basis for decision making.
2. A government should have specific policies, plans, programs and man-
agreement strategies to define how it will achieve its long-term goals.
3. A financial plan and budget that moves toward town achievement of goals,
within the constraints of available resources, should be prepared and adopt-
ed.
4. Program and financial performance should be continually evaluated, and ad-
justments made, to encourage progress toward achieving goals.
These principles encompass many functions that spread across a governmental or-
ganization. They reflect the fact that development of a balanced budget is a politi-
cal and managerial process that also has financial and technical dimensions. Each
of the principles of the budget process incorporates components or elements that
represent achievable results. These elements help translate the guiding principles
into action components. Individual budgetary practices are derived from these ele-
ments. The principles and elements provide a structure to categorize budgetary
practices.
The Town of Fountain Hills has broad goals that provide overall direction for the
government and serves as a basis for decision-making.
Assess community needs, priorities, challenges and opportunities
Identify opportunities and challenges for governmental services, capital as-
sets, and management
Develop and disseminate broad goals
Develop approaches to achieve goals – a government should have specific
policies, plans, programs, and management strategies to define how it will
achieve its long-term goals
Adopt financial policies
Develop programmatic, operating, and capital policies and plans
Develop programs and services that are consistent with policies and plans
Develop management strategies
Develop a budget consistent with approaches to achieve goals – a financial
plan and budget that moves toward achievement of goals, within the con-
straints of available resources, should be prepared and adopted
Develop a process for preparing and adopting a budget
Develop and evaluate financial options
Make choices necessary to adopt a budget
Budget Process
The Height of Desert Living 137
Evaluate performance and make adjustments – program and financial per-
formance should be continually evaluated, and adjustments made, to en-
courage progress toward achieving goals
Monitor, measure, and evaluate performance
Make adjustments as needed
When does the “budget season” start?
The budget process typically begins in January when the Finance Division begins to
review current levels of service, Council goals and objectives as identified at the
annual Council retreat, proposed capital improvements, and financial forecasts.
In reality, the budget process for the Town is actually an ongoing process.
Throughout the fiscal year, citizens and staff submit suggestions for new services,
regulations, funding sources, and improved service delivery, as well as concerns to
the Town Council and Commissions for discussion, study, and/or implementation.
Advisory Boards and Commissions develop plans for new or enhanced programs to
be included in the following year’s budget proposal.
Implementing, Monitoring, and Amending the Budget
A budget is an annual planning tool — it identifies the Town’s work plan and
matches the financial, material, and human resources available with the require-
ments to complete the work plan. The budget includes information about the or-
ganization and identifies the Council policy that directed the budget preparation.
Although a budget is often discussed as a financial document, the financial portion
means very little without the policy and administrative information that explains
what the organization intends to do with the financial resources.
In July, the Town staff begins the process of implementing the newly adopted
budget and is accountable for budgetary control throughout the fiscal year. Reve-
nue and expenditure patterns are examined, compared to budget plans, and cor-
rective action, if necessary, is taken during the fiscal year. Town management has
access to a monthly budget and activity report; the Town Council is provided a
summary budget report at the end of each quarter disclosing actual revenue, ex-
penditure, and fund balance performance as compared to the budget.
The Town of Fountain Hills budget is adopted at a Department level and the Capi-
tal Improvement Program is adopted at a project level. Control of each legally
adopted annual budget is at the Department level; the Town Manager may, at any
time, transfer any unencumbered appropriation balance or portion thereof be-
tween general classifications of expenditure (line items) within a Department. The
items are reduced by a like amount. At the request of the Town Manager, the
Council may transfer any unencumbered appropriation balance or portion thereof
between one Department to another.
Pursuant to Arizona Revised Statutes, “No expenditure shall be made for a purpose
not included in such budget...”. Thus, a contingency line item is included within
the General Fund to accommodate most unplanned expenditures. The other option
in amending the budget, according to State law, is for the Council to declare an
emergency and then transfer the monies from one line item or Department to an-
other. In essence, any approved Council transfers do amend the budget although
the budget is never reprinted. All transfers are reflected on the following year’s le-
gal schedules as required by the Auditor General’s Office.
Budget Process
The Height of Desert Living 138
What funds are included in this budget?
The accounts of the Town are organized on the basis of funds, each of which is
considered a separate accounting entity. Government resources are allocated to
and accounted for in individual funds based on the purposes for which they are to
be spent and the means by which spending activities are controlled. The Town of
Fountain Hills appropriates all funds in its budget process:
General Fund – revenues and expenditures to carry out basic governmental
activities such as police and fire, recreation, planning, legal services, admin-
istrative services, etc. (unrestricted).
Special Revenue Funds – revenues derived from specific taxes or other ear-
marked revenue sources, usually required by statute or ordinance to finance
particular activities. Highway User Revenue Fund (HURF), grants, and the
Excise Tax Funds are examples of special revenue funds.
Debt Service Funds – established to account for the accumulation of re-
sources for, and the payment of, general long-term debt principal and inter-
est. Municipal Property Corporation (MPC) and Community Facilities District
(CFD) funds are included within the debt service funds.
Capital Projects Funds – to account for the purchase or construction of ma-
jor capital facilities, heavy equipment, park improvements and major road
improvements. The Capital Projects Fund revenues are derived from excess
General Fund revenues and 50% of the construction related local sales tax.
When can a citizen have input into the budget process?
Town staff welcomes comments and suggestions throughout the year. The first op-
portunity for the Town Council to contribute to the budget is during the annual
goal setting retreat which is typically held around the beginning of the calendar
year. The proposed budget is presented to the public and Town Council in April/
May at which time a public hearing is held to receive input. This hearing is the op-
portunity to increase the budget for the next fiscal year before the maximum
spending amount is established. Once the maximum spending amount is adopted
as the tentative budget, line items can only be exchanged or decreased prior to
the budget’s final adoption.
Budget Process
The Height of Desert Living 139
Budget Schedule
Budget Schedule FY17-18
Mon, November 14, 2016 Staff budget “kick-off” meeting in the Council Chambers
Thu, December 15, 2016 DEADLINE for preliminary operating budgets entered into MUNIS
Staffing requirements and budget supplements due to Finance
CIP project requests and funding sources due to Finance
New or changes to existing fees on Fee Schedule due
Thu, December 29, 2016 5 year Revenue Forecast due to Town Manager
Thu, January 12, 2017 Final reconciliation of revenues vs. expenditures (Finance staff)
Tue - Thu, January 23-26, 2017 Departmental presentations for Town Manager
Mon, February 6, 2017 Department/Division templates due to Finance
Thu, February 9, 2017 Council Retreat Session - Priorities for FY17-18 with Council receiving
preliminary CIP Budget & Strategic Plan Review
Mon, February 13, 2017 Staff meeting to debrief Council Retreat
Thu, February 16, 2017 Final operating budgets entered into MUNIS
Thu, March 2, 2017 Staff to review proposed budget dates with Town Attorney for statute
compliance
Tues, March 7, 2017 Council Special Session @ 5:30 PM – Consideration of projects listed in the CIP
Mon, March 27, 2017 A.R.S. §9-499.15(B)(1)-(3): Staff to publish the proposed fee and tax levy notice
on the Town’s website (including written report/data supporting any increases
or new fees) for legal compliance
Mon, April 10, 2017 Council receives proposed budget; the proposed budget is posted online & the
Resolution exhibit schedules are prepared by Finance for Legal
Mon, April 17, 2017 Final revenue projections entered into MUNIS
Wed, April 19, 2017 A.R.S. §9-499.15(B)(4) Deadline to post [on all Town social media sites] the
“Notice of Intent”
Thu, April 20, 2017 Public Outreach/Open House held prior to the Council meeting (6:00 – 6:30 PM)
Mon, April 24, 2017 Council Budget Special Session @ 5:00 PM
Thu, May 4, 2017 Town, CMD & EMCFD Meetings - Adoption of Tentative Budgets with notice of hearing
dates; notices sent to Cottonwood Homeowners the following day; [Cottonwoods requires 20
days (5/24/17) between the date of the published notice and the final budget hearing, which
(due to advertising date limitations creates a 29-day window between the tentative budget
adoption and the final budget adoption; Eagle Mtn. requires 10 days between the date of the
published notice and the final budget hearing, which would allow the EMCFD budget to be
adopted with a 21-day gap between the tentative budget adoption and the final; however, it is
aligned with the CMD to avoid confusion
Wednesdays, May 10 & 17, 2017 Publish Tentative Budgets in the Times legal section for 2 consecutive weeks;
place budgets on Town website & at Maricopa County Branch Library the
following business day after adoption of the Tentative Budget
Thu, June 1, 2017 Town, CMD & EMCFD Meetings – Regular Session Public Hearing held on or before the
14th day before the day on which it levies taxes; Council convenes in Special Session to adopt
the Town’s Final Budget (A.R.S. §42-17104) and reconvenes the Regular Session (14 days -
June 16, 2017)
Thu, June 15, 2017 Town, CMD & EMCFD Meetings - Adoption of Tax Levy occurs on or before the
3rd Monday in August
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Budget Schedule
The Height of Desert Living 141
OPERATING BUDGETS
MAYOR & TOWN COUNCIL
ADMINISTRATION
MUNICIPAL COURT
GENERAL GOVERNMENT
PUBLIC WORKS
DEVELOPMENT SERVICES
COMMUNITY SERVICES
LAW ENFORCEMENT
FIRE & EMERGENCY MEDICAL
Operating Budgets
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Operating Budgets
Organization Chart
Department Directors
Town Manager Grady Miller
Finance Director Craig Rudolphy
Presiding Judge Robert Melton
Community Services Director Rachel Goodwin, Interim
Development Services Director Robert Rodgers
Public Works Director Justin Weldy, Interim
Fire Chief Chief Dave Ott,
Rural/Metro Corporation
District Commander Captain Hank Brandimarte,
Maricopa County Sheriff’s Office
Town Prosecutor Mark Iacovino
The Law Office of Mark Iacovino
Town Attorney Andrew McGuire,
Gust Rosenfeld, P.L.C.
Development
Services
Citizens of Fountain Hills
Presiding Judge
Town of Fountain Hills Organization
Engineering Streets
Recreation /
Tourism
Community
ServicesFire / EMS Administration Law
Enforcement
Town Manager Town Attorney
Community
Center
Code
Enforcement
Building Safety
Facilities
Finance /
Information
Technology
Town Clerk
Administrative
Services
Senior
Services
Parks
Town Prosecutor
Economic
Development
Appointed
by Council
Contracted
Volunteer
Program
Mayor and Town Council
Public Works
GIS
Planning
Inspection
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Mayor & Town Council
Operating Budgets
Mayor & Town Council
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MAYOR & TOWN COUNCIL
Mission Statement
The Mayor & Town Council are charged with serving the best interests of the com-
munity by providing for its safety and well-being; respecting its special, small-
town character and quality of life; providing superior public services; sustaining
the public trust through open and responsive government; and maintaining the
stewardship and preservation of its financial and natural resources.
FRONT ROW: Councilmember Dennis Brown, Mayor Linda M. Kavanagh, Coun-
cilmember Art Tolis
BACK ROW: Councilmember Cecil A. Yates, Vice Mayor Alan Magazine, Coun-
cilmember Nick DePorter, Councilmember Henry Leger
Operating Budgets
Mayor & Town Council
The Height of Desert Living 145
Department Overview
The Town Council is comprised of the Mayor and six Councilmembers, all of whom
are elected at large to serve the citizens of the Town of Fountain Hills. The term of
office for the Mayor is two years, and Councilmembers serve overlapping terms of
four years. The corporate powers of the Town are vested in the Council and are
exercised only as directed or authorized by law via ordinance, resolution, order or
motion. The Council appropriates funds and provides policy direction to Town staff.
The Council appoints a Town Manager, who is responsible for the day-to-day ad-
ministration of the Town. The Council also appoints the Presiding Judge, Town At-
torney, and Town Prosecutor.
Operating Budgets
Mayor & Town Council
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration $ 82,680 $ 72,094 $ 72,545 $ 71,849
Total $ 82,680 $ 72,094 $ 72,545 $ 71,849
Expenditures by Program
Administration
100%
Use of Funds -Mayor & Town Council -By Program
Where does the money go?
Total Proposed Budget = $71,849
The Height of Desert Living 146
Operating Budgets
Mayor & Town Council
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages $ 60,143 $ 51,726 54,652$ 55,118$
Employment Taxes 3,892 3,505 3,577 3,425
Benefits 6,267 6,366 5,306 5,483
Dues and Memberships 393 469 - -
Meetings and Training 1,772 3,109 5,420 4,810
Maintenance and Repair 99 27 - -
Contractual Services 2,995 3,567 240 240
Supplies 4,746 1,131 1,200 2,100
Equipment/Improvement 412 216 - -
Internal Service 1,961 1,978 2,150 673
Total $ 82,680 $ 72,094 $ 72,545 $ 71,849
Expenditures by Category
Wages
76%
Employment
Taxes
5%
Benefits
8%
Meetings and
Training
7%
Supplies
3%
Internal Service
1%
Use of Funds -Mayor & Town Council -By Category
Where does the money go?
Total Proposed Budget = $71,849
The Height of Desert Living 147
Operating Budgets
Mayor & Town Council
The 2017 Fountain Hills Strategic Plan contains a number of actions and perfor-
mance measures tied to the following strategic priorities:
Goal #1: Maximize Economic Development Opportunities in
Fountain Hills
Goal #2: Ensure that Infrastructure and Physical Environment
in Fountain Hills are Well-Maintained and Safe
Goal #3: Attract Families and Working Professionals to Foun-
tain Hills
Goal #4: Ensure that Fountain Hills Finances are Stable and
Sustainable
Goal #5: Focus on Strengthening the Community and Improv-
ing the Town’s Quality of Life
The Height of Desert Living 148
Operating Budgets
Mayor & Town Council
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Salaries-Full Time 23,693$ 16,476$ 18,652$ 19,118$
Salaries-Part Time 36,450 35,250 36,000 36,000
FICA 2,260 2,186 2,232 2,232
Medicare 861 736 792 800
Workers Compensation 284 188 144 94
Unemployment Insurance 487 396 409 299
Group Health Insurance 3,305 4,099 2,877 3,008
Group Dental Insurance 167 224 208 215
Group Vision Insurance 28 32 29 43
Disability Insurance 86 58 79 81
Retirement 2,604 1,889 2,051 2,103
Life Insurance 75 65 62 19
Dues, Subscript & Publicat 393 469 - 14
Meetings & Training 1,772 3,108 5,420 4,810
Sign Repair & Replacement 100 27 - -
Legal Fees 2,773 3,492 - -
Printing Expense 223 74 240 240
Community Contracts/Events 315 - 100 600
Office Supplies 493 234 250 400
Food & Beverage Supplies 3,938 898 850 900
Program Materials - - - 200
Furniture/Appliances 412 216 - -
ISF-Copier Charges 81 34 100 20
ISF-Mail Service Charges 43 42 50 38
ISF-Motor Pool Charges 40 -
ISF-Telecom Charges 1,797 1,901 2,000 615
Sub total Expenditures 82,680 72,094 72,545 71,849
Transfers Out - - - -
Total Mayor & Council 82,680$ 72,094$ 72,545$ 71,849$
FY17-18 Proposed Budget
Summary of Expenditures
Mayor & Council
The Height of Desert Living 149
Administration
Operating Budgets
Administration
The Height of Desert Living 150
Operating Budgets
Administration Department
Note: Numbers in parentheses represent full-time equivalents (FTE).
Town Manager
Executive Assistant
Volunteer
Coordinator
ADMINISTRATION DEPARTMENT
Network and IT
Administrator
Financial Services Tech
Accountant
*Customer Service Rep II (.5)
Finance Director Town Clerk Administrative
Services Director
Economic
Development
Director
* Part time
Full Time
*Customer Service Rep II (.5)
*Accounting Clerk (.63)
*Accounting Clerk (.63)
Full Time
Shared
Communication & Marketing
Coordinator (.2)
(shared with Community Services)
Appointed
by Council
Economic
Development
Analyst
The Height of Desert Living 151
Operating Budgets
Administration Department
ADMINISTRATION
Mission Statement
The Administration Department is dedicated to serving the citizens of Fountain
Hills by providing administrative direction and support to the Town’s Departments.
Administration provides accurate and current information on Council legislation
and administrative actions; provides for the delivery of comprehensive financial
services to internal and external customers; provides support to Town staff;
reaches out to political leaders and geographical neighbors to continue to grow re-
lationships in the best interests of the Town; and enhances the Town’s economic
base through business attraction, retention and business vitality activities.
Department Overview
The Administration Department is made up of seven (7) Divisions and one (1) ser-
vice function: Town Manager, Town Clerk, Administrative Services, Finance, Infor-
mation Technology, Economic Development, Legal Services, and the Volunteer
Program. The Town Manager provides direct supervision over the Town Clerk, Ad-
ministrative Services, Finance, Economic Development, and the Volunteer Pro-
gram. The Town Manager also administers the budget for Legal Services. The Fi-
nance Director is responsible for Finance and Information Technology. The Admin-
istrative Services Director is responsible for Human Resources and Risk Manage-
ment.
Variance Explanations:
Information Technology: Budget supplements include Town-wide computer up-
grades to Windows 10 and the latest version of Microsoft Office, in addition to add-
ing a forms module to Laserfiche and upgrading the Wi-Fi system at the Communi-
ty Center.
Division
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Town Manager 654,775$ 404,404$ 298,057$ 343,054$
Information Technology 237,468 246,529 267,262 329,289
Town Clerk 132,117 125,043 155,603 132,852
Human Resources/Risk Mgmt. 360,033 369,728 445,951 518,073
Finance 373,437 489,096 528,677 597,603
Economic Development 90,000 - - -
Legal Services 354,434 374,169 396,950 421,605
Total 2,202,264$ 2,008,969$ 2,092,500$ 2,342,476$
Expenditures by Division
The Height of Desert Living 152
Operating Budgets
Administration Department
Town Manager
15%
Information
Technology
14%
Town Clerk
6%
Human
Resources/Risk
Mgmt.
22%
Finance
25%
Legal Services
18%
Use of Funds -Administration -By Division
Where does the money go?
Total Proposed Budget = $2,342,476
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Accounting 33,003$ 87,340$ 199,347$ 193,745$
Administration 760,347 462,144 776,591 851,692
Attorney Services 257,683 269,919 396,950 421,605
Audit Services 96,157 97,477 - -
Budget 50,268 52,386 - -
Customer Service 19,297 19,284 36,264 40,698
Elections 41,316 33,106 - -
Legislation 41,443 43,022 14,090 16,070
Licensing 49,243 50,534 51,388 56,029
Media Relations - - - 35,459
Network Administration 132,268 141,727 - -
Operations - - 178,630 229,641
Payroll 22,139 21,824 - -
Public Defender 6,750 4,250 - -
Prosecutor 90,000 100,000 - -
Purchasing 46,269 48,859 57,544 59,704
Records Management 15,968 15,981 - -
Recruitment 29,209 31,328 - -
Risk Management 257,612 262,051 301,272 351,385
Social/Community Services 32,934 32,769 - -
Support 41,883 42,632 - -
Strategic Planning 16,115 17,774 - -
Training & Development 2,536 8,086 - -
Treasury 41,702 41,487 - -
Video Services 11,580 12,925 - -
Volunteers 66,315 76,242 80,424 86,448
Web Site 40,227 35,822 - -
Total 2,202,264$ 2,008,969$ 2,092,500$ 2,342,476$
Expenditures by Program
The Height of Desert Living 153
Operating Budgets
Administration Department
Variance Explanations:
Operations: Budget supplements include Town-wide computer upgrades to Win-
dows 10 and the latest version of Microsoft Office, in addition to adding a forms
module to Laserfiche and upgrading the Wi-Fi system at the Community Center.
Accounting
8%
Administration
35%
Attorney
Services
18%
Customer
Service
2%
Legislation
1%
Licensing
2%
Media
Relations
2%
Operations
10%
Purchasing
3%
Risk
Management
15%
Volunteers
4%
Use of Funds -Administration -By Program
Where does the money go?
Total Proposed Budget = $2,342,476
The Height of Desert Living 154
Operating Budgets
Administration Department
Variance Explanations:
Utilities: The increase includes the new emergency notification system.
Equipment: Budget supplements include Town-wide computer upgrades to Win-
dows 10 and the latest version of Microsoft Office, in addition to adding a forms
module to Laserfiche and upgrading the Wi-Fi system at the Community Center.
Internal Service: The decrease is attributed to a new departmental copier/printer
in FY16-17 so less is being sent to the Town-wide machines.
Wages
33%
Employment
Taxes
1%
Benefits
7%
Dues &
Memberships
6%
Meetings and
Training
2%
Utilities
1%
Contractual
Services
45%
Supplies
1%Equipment
3%
Internal Service
1%
Use of Funds -Administration -By Category
Where does the money go?
Total Proposed Budget = $2,342,476
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 675,705$ 672,942$ 740,897$ 781,412$
Employment Taxes 16,034 15,053 18,076 18,327
Benefits 158,636 163,249 138,724 156,873
Dues & Memberships 118,975 131,594 128,342 145,122
Meetings and Training 10,325 20,164 38,851 40,588
Maintenance and Repair 3,736 602 8,000 6,200
Utilities 2,538 2,208 1,800 13,000
Contractual Services 733,108 809,599 927,404 1,053,748
Supplies 23,868 29,603 31,774 32,160
Equipment 16,720 33,508 32,400 75,475
Internal Service 26,625 23,257 26,232 19,571
Transfers 396,500 102,290 - -
Contingency - 4,900 - -
Capital Expenditures 19,494 - - -
Total 2,202,264$ 2,008,969$ 2,092,500$ 2,342,476$
Expenditures by Category
The Height of Desert Living 155
Operating Budgets
Administration Department
FY17-18 Department Accomplishments
FY17-18 Objectives
Initiative Strategic Value
Implement and fund infrastructure facilities replacement I2–Maintain and Improve Commu-
nity Infrastructure
Continue investment in Pavement Management Program I3–Maintain and Improve Commu-
nity Infrastructure
Promote quality development and actively assist new busi-
nesses, retain current businesses EV1, EV3, EV4–Economic Vitality
Conduct biennial Citizens Academy CR4–Civic Responsibility
Initiative Strategic Value Estimated Cost/Funding
Source
Create a Communications Plan
for Town of Fountain Hills CR4, CR7–Civic Responsibility $10,000 one time funding from
General Fund to create a com-
munications plan
The Height of Desert Living 156
Operating Budgets
Administration Department
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
FY17-18 Proposed Budget
Summary of Expenditures
Administration Department
General Fund
Salaries-Full Time 637,991$ 637,079$ 667,625$ 701,688$
Salaries-Part Time 36,307 35,341 73,272 79,724
Overtime 1,406 522 - -
FICA 2,251 2,209 4,543 4,902
Medicare 9,487 9,571 10,655 11,384
Workers Compensation 3,177 2,389 1,930 1,336
Unemployment Insurance 1,118 883 948 705
Group Health Insurance 79,982 83,796 56,913 60,228
Group Dental Insurance 4,396 4,225 4,158 4,953
Group Vision Insurance 648 521 409 820
Disability Insurance 2,007 2,238 2,781 2,957
Retirement 69,667 70,341 72,246 76,916
Life Insurance 1,935 2,128 2,217 705
Bonus - - - 514
Allowance/Stipend - - - 9,780
Licenses/Filing Fees 75,786 86,734 103,955 100,380
Dues, Subscript & Publicat 43,189 44,861 24,387 44,742
Training/Cont Ed 2,385 - 36,726 39,498
Meetings & Training 7,940 20,164 2,125 1,090
Equipment Maint/Repair 1,687 602 5,000 5,000
Office Equip Maint/ Repair 1,694 - 3,000 1,200
Other Maint/Repair 134 - - -
Sign Repair & Replacement 221 - - -
Telecommunications 2,538 2,208 1,800 13,000
Auditing Expense 53,260 53,840 99,500 91,513
Professional Fees 40,386 42,596 52,258 76,810
Legal Fees 350,584 370,084 298,900 307,839
Management Fees 15,755 16,090 16,375 17,825
Insurance Expense 222,795 231,353 264,300 316,101
Rentals & Leases - - - 1,140
Printing Expense 2,134 6,168 1,965 4,050
Advertising/Signage 5,195 5,363 12,390 7,890
Intergovt Agreements 9,202 49,845 51,000 56,000
Cont4ractual Services - - - 50,000
Constituent Communication - 1,985 - 3,500
Contractual Services 535 - - -
Bank/Merc Acct Fees 9,064 8,075 10,320 11,280
Election Expense - - 25,236 -
Community Contracts/Events 24,200 24,200 - -
ActiveNet Fees - - 360 -
Prosecutor Fees - - 90,000 105,000
Public Defender Fees - - 4,800 4,800
Office Supplies 3,535 4,332 5,791 5,747
Cleaning/Janitorial Supplies 39 8 10 10
Operating Supplies 3,069 2,506 6,690 6,850
Food & Beverage Supplies 6,886 7,239 9,400 10,210
Program Materials 9,981 11,125 9,127 8,537
Uniforms 45 - - -
Postage & Delivery 314 482 756 806
Miscellaneous Expense - 3,911 - -
Small Tools - 139 - -
The Height of Desert Living 157
Operating Budgets
Administration Department
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
FY17-18 Proposed Budget
Summary of Expenditures
Administration Department
General Fund-continued
Software 1,373$ 1,548$ 550$ 54,050$
Hardware/Peripherals 14,632 31,591 31,850 21,425
Peripherals 195 - - -
Furniture/Appliances - 230 - -
Equipment 519 - - -
ISF-Copier Charges 14,044 11,978 12,955 6,380
ISF-Mail Service Charges 7,398 5,486 6,727 5,708
ISF-Vehicle Replacement Charge - - - 828
ISF-Motor Pool Charges 217 71 220 390
ISF-Telecom Charges 4,967 5,722 6,330 6,265
Contingency - 4,900 - -
Capital Expenditures 19,494 - - -
Sub total Expenditures 1,805,764 1,906,679 2,092,500 2,342,476
Transfers Out 396,500 102,290 - -
Total Administration 2,202,264$ 2,008,969$ 2,092,500$ 2,342,476$
The Height of Desert Living 158
Town Manager Division
Service Delivery Plan
Provide leadership to ensure a high quality of life for the citizens of Fountain Hills
by utilizing Town resources to the greatest extent possible and offering superior
service. Work in conjunction with the Town Council and the Strategic Planning Ad-
visory Commission (SPAC) for successful implementation of Operational Priorities
and Strategic Plan Goals. Per direction and approval of the Town Council, adminis-
ter fees for service contracts and administer the Volunteer Program.
Variance Explanations:
Media Relations: New program created to accurately communicate news and in-
formation to Fountain Hills' customers, citizens, news media, elected officials, and
employees via internal and external communication sources.
Operating Budgets
Town Manager Division
Administration
65%
Media
Relations
10%
Volunteers
25%
Use of Funds -Town Manager -By Program
Where does the money go?
Total Proposed Budget = $343,054
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration $ 539,412 $ 277,620 217,633$ 221,148$
Media Relations - - - 35,459
Social/Community Services 32,934 32,769 - -
Strategic Planning 16,114 17,774 - -
Volunteers 66,315 76,241 80,424 86,447
Total $ 654,775 $ 404,404 $ 298,057 $ 343,054
Expenditures by Program
The Height of Desert Living 159
Operating Budgets
Town Manager Division
Variance Explanations:
Benefits: Allowances/Stipends have been separated out of Wages for more effi-
cient managing and reporting purposes.
Contractual Services: The increase is a result of the addition a new Town infor-
mation publication planned in conjunction with the Media Relations program.
Wages
68%
Employment
Taxes
1%
Benefits
14%
Dues &
Memberships
1%
Meetings and
Training
3%
Contractual
Services
6%
Supplies
6%
Internal
Service
1%
Use of Funds -Town Manager -By Category
Where does the money go?
Total Proposed Budget = $343,054
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 222,387$ 219,687$ 219,352$ 234,204$
Employment Taxes 4,481 4,298 3,855 3,969
Benefits 50,799 50,036 36,806 47,797
Dues & Memberships 19,948 20,675 2,057 2,057
Meetings and Training 2,406 6,712 9,025 9,580
Maintenance and Repair 864 - - -
Utilities 768 1,009 900 -
Contractual Services 24,922 25,937 2,840 21,635
Supplies 14,427 16,560 17,002 19,691
Equipment 546 274 - -
Internal Service 6,727 4,316 6,220 4,121
Transfers 306,500 50,000 - -
Contingency - 4,900 - -
Total 654,775$ 404,404$ 298,057$ 343,054$
Expenditures by Category
The Height of Desert Living 160
Operating Budgets
Town Manager Division
Activities/Results
The Town Volunteer Program presents an avenue in which the town and its resi-
dents can work together to provide enhanced services to the community, person-
nel cost savings, as well as opportunities for volunteers to utilize their many tal-
ents. The volunteers enable new and innovative programs, such as the Art Docent
Walk and Save Our Sculpture Program as well as the Give a Lift transportation
program that could not otherwise be offered, as well as supplement and compli-
ment existing programs and services.
The Town presently works with more than 835 volunteers and, in 2016, provided
over 26,000 hours, at an overall cost savings to the Town of $581,000! (using da-
ta collected by the U.S. Census Bureau and the Bureau of Labor Statistics; AZ
hourly volunteer value was $22.37).
190 Volunteers delivered 4,800 meals to homebound residents in 2016
24 volunteers provided over 100 rides through the Give a Lift Program
Over 300 volunteers helped with:
Teen Court - 15
Halloween in the Hills - 60
Ballet Under the Stars - 10
Movie in the Park - 6
Town Hall receptions - 9
Guided Hikes - 66
Decorating the Community Center for the Holidays - 145
Hosting a Family Christmas party - 38
Expo - 112
116 Volunteers helped make Turkey Trot another success this year
44 Volunteers provide excellent customer service and welcome residents and
visitors at reception desks
8 Volunteers currently provide specialized support to staff in a variety of func-
tions: accounting, special projects, archiving, filing, data entry, writing press
releases, maintaining kiosks and more
320 Volunteers served residents who, for the most part, are facing physical
and/or emotional, financial and transportation challenges—during the Make a
Difference Day event, making a great difference in the homes of 41 residents
14 Volunteers keep our public art pieces clean through the Save Our Sculp-
tures; 5 Volunteers are ready to lead art walk tours
100’s of Volunteers assist with special events throughout the year, such as Con-
cours in the Hills, the Great Fair, Music Festival, Oktoberfest, Pitch, Hit, and
Run, Eggstravaganza as well as serving at the Tourism Booth at all events
50 Volunteers build and maintain trails
16 youth serve as Volunteers on the Mayor ’s Youth Council, a civic and service
program
60+ Volunteers serve on Advisory Committees, Boards, and Commissions
Our Town relies today, more than ever, upon the volunteer service of our residents
and is grateful for the incredible value and enhanced services that they bring to
Fountain Hills.
The Height of Desert Living 161
Operating Budgets
Town Manager Division
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Salaries-Full Time 222,387$ 219,687$ 219,352$ 234,204$
Medicare 3,137 3,270 3,094 3,413
Workers Compensation 1,034 829 562 400
Unemployment Insurance 310 199 199 156
Group Health Insurance 24,080 23,169 10,987 12,533
Group Dental Insurance 1,334 911 798 910
Group Vision Insurance 199 131 107 171
Disability Insurance 720 686 897 991
Retirement 23,796 24,402 23,302 25,763
Life Insurance 669 737 715 235
Bonus - 114
Allowance/Stipend - 7,080
Licenses/Filing Fees - 30 - -
Dues, Subscript & Publicat 19,948 20,645 2,057 2,057
Meetings & Training 2,406 6,712 6,900 8,490
Boards & Commissions - - 2,125 1,090
Office Equip Maint/ Repair 508 - - -
Other Maint/Repair 134 - - -
Sign Repair & Replacement 222 - - -
Telecommunications 768 1,009 900 -
Professional Fees - 112 800 18,920
Printing Expense 76 459 - 75
Advertising/Signage 111 167 2,040 1,140
Contractual Services 535 - - -
Constituent Communication - 999 - 1,500
Community Contracts/Events 24,200 24,200 - -
Office Supplies 1,081 1,377 2,240 2,300
Operating Supplies 1,316 1,104 3,070 3,430
Food & Beverage Supplies 5,576 6,145 6,800 7,610
Program Materials 6,123 7,514 4,557 5,967
Uniforms 45 - - -
Postage & Delivery 286 420 335 384
Hardware 546 44 - -
Furniture/Appliances - 230 - -
ISF-Copier Charges 4,780 2,633 3,900 2,125
ISF-Mail Service Charges 996 454 1,050 430
ISF-Vehicle Replacement Charges - - - 313
ISF-Motor Pool Charges - - 120 147
ISF-Telecom Charges 952 1,229 1,150 1,106
Contingency - 4,900 - -
Sub total Expenditures 348,275 354,404 298,057 343,054
Transfers Out 306,500 50,000 - -
Total Town Manager 654,775$ 404,404$ 298,057$ 343,054$
FY17-18 Proposed Budget
Summary of Expenditures
Town Manager
The Height of Desert Living 162
Town Clerk Division
Service Delivery Plan
The Town Clerk serves as the Town’s custodian of records and election official who
conducts municipal elections and who coordinates all related activities in the most
efficient and effective manner and in full compliance with all applicable State stat-
utes and Town Code provisions. The Town Clerk maintains documents necessary
for the effective administration and operation of municipal government and pre-
serves the Town’s permanent records.
Operating Budgets
Town Clerk Division
Administration
88%
Legislation
12%
Use of Funds -Town Clerk -By Program
Where does the money go?
Total Proposed Budget = $132,852
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration 33,391$ 32,934$ 141,513$ 116,782$
Elections 41,316 33,106 - -
Legislation 41,443 43,022 14,090 16,070
Records Management 15,967 15,981 - -
Total 132,117$ 125,043$ 155,603$ 132,852$
Expenditures by Program
The Height of Desert Living 163
Operating Budgets
Town Clerk Division
Variance Explanations:
Contractual Services: The decrease is the result of not including costs associated
with an election.
Wages
68%
Employment
Taxes
1%Benefits
13%
Dues &
Memberships
1%
Meetings and
Training
4%
Contractual
Services
12%
Internal Service
1%
Use of Funds -Town Clerk -By Category
Where does the money go?
Total Proposed Budget = $132,852
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 83,206$ 86,220$ 88,388$ 90,598$
Employment Taxes 1,594 1,570 1,589 1,524
Benefits 21,395 20,597 16,712 17,006
Dues & Memberships 467 434 720 720
Meetings and Training 2,657 221 4,967 4,724
Maintenance and Repair 508 - - -
Contractual Services 18,738 11,981 39,326 16,070
Supplies 264 735 551 551
Equipment - 86 50 50
Internal Service 3,288 3,199 3,300 1,609
Total 132,117$ 125,043$ 155,603$ 132,852$
Expenditures by Category
The Height of Desert Living 164
Performance Measures
Operating Budgets
Town Clerk Division
Activities/Results
FY14-15
Actual FY15-16
Actual FY16-17
Estimate FY17-18
Target
Registered Voters: Primary (Mar)
General (May) Primary (Aug)
General (Nov)
16,213
Not a Town
Election
N/A
N/A
16,387
Not a
Town
Election
N/A
N/A
Voter Turnout % Primary (Mar)
General (May)
Primary (Aug)
General (Nov)
38%
Not a Town
Election
N/A
N/A
41%
Not a
Town
Election
N/A
N/A
Quality
Productivity
FY14-15
Actual FY15-16
Actual FY16-17
Estimate FY17-18
Target
Town Council Agenda/Meeting notices posted 36/18 33/23 30/31 34/25
Requests for Public Information processed 148 134 150 125
FY14-15
Actual FY15-16
Actual FY16-17
Estimate FY17-18
Target
Percentage of contracts processed within five
business days after approval
100% 100% 100% 100%
Percentage of agenda and meeting notices
posted in compliance legal requirements
100% 100% 100% 100%
The Height of Desert Living 165
Operating Budgets
Town Clerk Division
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Salaries-Full Time 83,206$ 86,220$ 88,388$ 90,598$
Medicare 1,117 1,195 1,281 1,314
Workers Compensation 394 300 233 155
Unemployment Insurance 83 75 75 55
Group Health Insurance 10,968 9,774 5,643 5,788
Group Dental Insurance 633 629 594 614
Group Vision Insurance 90 90 82 124
Disability Insurance 289 331 374 383
Retirement 9,153 9,484 9,723 9,966
Life Insurance 262 289 296 91
Bonus - - - 40
Licenses/Filing Fees - - 70 70
Dues, Subscript & Publicat 467 434 650 650
Meetings & Training 2,657 221 4,967 4,724
Office Equip Maint/Repair 508 - - -
Professional Fees 8,065 9,447 10,290 11,470
Advertising/Signage 2,472 2,534 3,800 4,600
Election Expense - - 25,236 -
Intergovt Agreements 8,201 - - -
Office Supplies 264 725 351 351
Postage & Delivery - 10 200 200
Software - - 50 50
Hardware/Peripherals - 86 - -
ISF-Copier Charges 3,043 2,968 3,000 1,350
ISF-Mail Service Charges 34 8 50 14
ISF-Telecom Charges 211 223 250 245
Sub total Expenditures 132,117 125,043 155,603 132,852
Transfer Out - - - -
Total Town Clerk 132,117$ 125,043$ 155,603$ 132,852$
FY17-18 Proposed Budget
Summary of Expenditures
Town Clerk
The Height of Desert Living 166
Administrative Services Division
Service Delivery Plan
Lead the organization in the acquisition, maintenance, development, supervision
and measurement of the human assets and the results of their work (quality,
productivity and service). Protect the Town’s assets from loss and minimize em-
ployee injuries on the job.
Operating Budgets
Administrative Services Division
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration 48,537$ 46,439$ 144,678$ 166,688$
Payroll 22,139 21,824 - -
Recruitment 29,209 31,328 - -
Risk Management 257,612 262,051 301,272 351,385
Training & Development 2,536 8,086 - -
Total 360,033$ 369,728$ 445,950$ 518,073$
Expenditures by Program
Administration
32%
Risk
Management
68%
Use of Funds -Administrative Services
By Program
Where does the money go?
Total Proposed Budget = $518,073
The Height of Desert Living 167
Operating Budgets
Administrative Services Division
Variance Explanations:
Dues & Memberships: The increase is a result of memberships to new organiza-
tions and online job posting subscriptions.
Contractual Services: The increase is a result of rising insurance costs, a budget
supplement for a classification and compensation study and consulting fees.
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 94,927$ 80,385$ 98,326$ 100,784$
Employment Taxes 2,174 1,509 1,758 1,703
Benefits 18,195 20,421 22,423 24,079
Dues & Memberships 546 4,121 1,530 9,790
Meetings and Training 2,277 8,012 21,000 21,340
Maintenance & Repair 169 - - -
Contractual Services 235,517 244,863 291,417 353,751
Supplies 5,161 9,241 8,266 5,596
Equipment 206 - - -
Internal Service 861 1,176 1,230 1,030
Total 360,033$ 369,728$ 445,950$ 518,073$
Expenditures by Category
Wages
19%
Benefits
5%
Dues &
Memberships
2%
Meetings and
Training
4%
Contractual
Services
69%
Supplies
1%
Use of Funds -Administrative Services
By Category
Where does the money go?
Total Proposed Budget = $518,073
The Height of Desert Living 168
Performance Measures
Quality
Productivity
Activities/Results
FY14-15
Actual FY15-16
Actual FY16-17
Estimate FY17-18
Target
Increase the percentage of employee perfor-
mance reviews completed on schedule 90% 92% 97% 97%
Increase or maintain the number of applica-
tions received per recruitment for non-
exempt positions
20 23 25 25
Increase or maintain the number of applica-
tions received per recruitment for exempt
positions
18 29 30 30
FY14-15
Actual FY15-16
Actual FY16-17
Estimate FY17-18
Target
Decrease the number of days lost to injury
per workers’ compensation claim 0 2 2 0
Maintain the turnover rate of full-time em-
ployees at an acceptable rate 4% 12% 10% 6%
FY14-15
Actual FY15-16
Actual FY16-17
Estimate FY17-18
Target
Number of full-time employees departed from
Town service 3 5 6 3
Number of exit interviews conducted 1 5 6 3
Ensure supervisors receive performance eval-
uation documentation four weeks in advance 95% 95% 100% 100%
Quarterly track and analyze performance
evaluation trends, including number of per-
formance evaluations that were late, type of
increases each employee received, etc.
100% 100% 100% 100%
Number of exempt recruitments conducted 2 2 5 1
Number of full-time non-exempt recruitments
conducted 2 2 2 2
Average number of days to fill a vacancy 35 43 65 60
Number of workers’ compensation claims due
to injury 3 1 3 0
Operating Budgets
Administrative Services Division
The Height of Desert Living 169
Operating Budgets
Administrative Services Division
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Salaries-Full Time 92,315$ 80,385$ 98,326$ 100,784$
Salaries-Part Time 2,612 - - -
FICA 162 - - -
Medicare 1,372 1,095 1,425 1,476
Workers Compensation 455 266 259 173
Unemployment Insurance 184 148 74 54
Group Health Insurance 7,004 10,279 10,388 10,868
Group Dental Insurance 398 683 853 864
Group Vision Insurance 59 - - 74
Disability Insurance 308 352 402 416
Retirement 10,155 8,842 10,450 10,816
Life Insurance 271 264 330 101
Bonus - - - 40
Allowance/Stipend - - - 900
Licenses/Filing Fees 125 - 125 -
Dues, Subscript & Publicat 421 4,121 1,405 9,790
Training/Cont Ed 2,015 - - -
Meetings & Training 262 8,012 21,000 21,340
Office Equip Maint/Repair 170 - - -
Professional Fees 11,321 12,294 20,668 35,600
Legal Fees - - 1,000 1,000
Insurance Expense 222,795 231,353 264,300 316,101
Printing Expense 132 76 150 150
Advertising/Signage 1,268 1,141 5,300 900
Office Supplies 204 538 900 830
Cleaning/Janitorial Supplies - - 10 10
Operating Supplies - 87 400 -
Food & Beverage Supplies 1,311 1,094 2,600 2,600
Program Materials 3,638 3,611 4,240 2,040
Postage & Delivery 8 11 116 116
Miscellaneous Expense - 3,900 - -
Hardware/Peripherals 206 - - -
ISF-Copier Charges 215 605 310 300
ISF-Mail Service Charges 193 124 419 107
ISF-Vehicle Replacement Charges - - - 89
ISF- Motor Pool Charges 30 - - 42
ISF-Telecom Charges 424 447 500 492
Sub total Expenditures 360,033 369,728 445,950 518,073
Transfers Out - - - -
Total Administrative Services 360,033$ 369,728$ 445,950$ 518,073$
FY17-18 Proposed Budget
Summary of Expenditures
Administrative Services
The Height of Desert Living 170
Finance Division
Service Delivery Plan
Provide efficient and cost effective financial oversight of both the short and long -
term components of the Town’s functions. Provide safe, secure and effective cash,
banking, merchant service, tax service and debt service administration for the
Town.
Variance Explanations:
Administration: A budget supplement was added for additional outside services if
needed for an anticipated labor-intensive project.
Operating Budgets
Finance Division
Accounting
32%
Administration
42%
Customer
Service
7%
Licensing
9%
Purchasing
10%
Use of Funds -Finance -By Program
Where does the money go?
Total Proposed Budget = $597,603
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Accounting 33,004$ 87,340$ 199,347$ 193,745$
Administration 37,497 91,729 184,134 247,427
Audit Services 96,157 97,477 - -
Budget 50,268 52,386 - -
Customer Service 19,297 19,284 36,264 40,698
Licensing 49,243 50,534 51,388 56,029
Purchasing 46,269 48,859 57,544 59,704
Treasury 41,702 41,487 - -
Total 373,437$ 489,096$ 528,677$ 597,603$
Expenditures by Program
The Height of Desert Living 171
Variance Explanations:
Contractual Services: A budget supplement was added for additional outside ser-
vices if needed for an anticipated labor-intensive project.
Operating Budgets
Finance Division
Wages
46%
Employment
Taxes
2%
Benefits
8%
Dues &
Memberships
1%
Meetings and
Training
1%
Contractual
Services
39%
Supplies
1%
Internal Service
2%
Use of Funds -Finance -By Category
Where does the money go?
Total Proposed Budget = $597,603
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 209,382$ 218,113$ 264,571$ 275,812$
Employment Taxes 6,436 6,368 9,596 9,765
Benefits 52,765 55,840 48,414 51,541
Dues & Memberships 2,928 2,575 2,785 5,385
Meetings and Training 2,949 4,851 3,859 4,944
Maintenance & Repair 508 - 3,000 1,200
Contractual Services 81,834 135,203 179,620 234,653
Supplies 3,272 1,782 4,055 4,072
Internal Service 13,363 12,074 12,777 10,231
Transfers - 52,290 - -
Total 373,437$ 489,096$ 528,677$ 597,603$
Expenditures by Category
The Height of Desert Living 172
Performance Measures
Quality
Operating Budgets
Finance Division
Activities/Results
FY14-15
Actual FY15-16
Actual FY16-17
Estimate FY17-18
Target
Consecutive years for GFOA annual Certifi-
cate of Achievement for Excellence in Finan-
cial Reporting award
19 20 21 22
Consecutive years for GFOA annual Distin-
guished Budget Presentation award 13 14 15 16
FY14-15
Actual FY15-16
Actual FY16-17
Estimate FY17-18
Target
Actual revenue versus forecast—General
Fund only (excluding transfers) 103% 106% 105% 100%
Unqualified audit opinion Yes Yes Yes Yes
FY14-15
Actual FY15-16
Actual FY16-17
Estimate FY17-18
Target
Accounts payable checks issued 1,703 1,570 1,465 1,500
Purchase orders processed 1,019 805 890 900
Local tax revenues from audits $73,750 $177,152 $50,000 $50,000
Business licenses processed 2,723 2,872 3,000 3,000
The Height of Desert Living 173
Operating Budgets
Finance Division
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Salaries-Full Time 174,281$ 182,250$ 191,299$ 196,088$
Salaries-Part Time 33,695 35,341 73,272 79,724
Overtime 1,406 522 - -
FICA 2,089 2,209 4,543 4,902
Medicare 2,906 3,018 3,837 4,007
Workers Compensation 983 755 691 471
Unemployment Insurance 458 387 525 385
Group Health Insurance 30,621 32,750 24,252 25,251
Group Dental Insurance 1,595 1,565 1,501 2,139
Group Vision Insurance 236 236 166 376
Disability Insurance 460 606 811 829
Retirement 19,326 20,073 21,043 21,569
Life Insurance 527 610 641 197
Bonus - - - 280
Allowance/Stipend - - - 900
Licenses/Filing Fees 1,095 1,140 1,460 1,560
Dues, Subscript & Publicat 1,833 1,435 1,325 3,825
Training/Cont Ed 370 - - -
Meetings & Training 2,579 4,851 3,859 4,944
Office Equip Maint/Repair 508 - 3,000 1,200
Auditing Expense 53,260 53,840 99,500 91,513
Professional Fees 485 213 - 820
Management Fees 15,754 16,090 16,375 17,825
Rentals & Leases - - - 1,140
Printing Expense 1,926 5,633 1,815 3,825
Advertising/Signage 1,344 1,520 1,250 1,250
Intergovt Agreements - 48,845 50,000 55,000
Constituent Communication - 986 - 50,000
Contractual Services - - - 2,000
Bank/Merc Acct Fees 9,064 8,075 10,320 11,280
ActiveNet Fees - - 360 -
Office Supplies 1,476 1,337 1,800 1,766
Cleaning/Janitorial Supplies 39 - - -
Operating Supplies 1,535 417 1,920 1,770
Program Materials 220 - 330 530
Postage & Delivery 3 16 5 6
Miscellaneous Expense - 11 - -
ISF-Copier Charges 5,743 5,550 5,480 2,505
ISF-Mail Service Charges 6,164 4,891 5,197 5,134
ISF-Vehicle Replacement Charges - - - 426
ISF-Motor Pool Charges 187 71 100 200
ISF-Telecom Charges 1,269 1,563 2,000 1,966
Sub total Expenditures 373,437 436,806 528,677 597,603
Transfers Out - 52,290 - -
Total Finance 373,437$ 489,096$ 528,677$ 597,603$
FY17-18 Proposed Budget
Summary of Expenditures
Finance
The Height of Desert Living 174
Information Technology Division
Service Delivery Plan
The Information Technology Division is dedicated to providing professional support
in a timely and responsive manner while focusing on high availability and reliable
technology. The Division also endeavors to implement alternative technologies to
reduce operating and maintenance costs.
Variance Explanations:
Operations: Budget supplements include Town-wide computer upgrades to Win-
dows 10 and the latest version of Microsoft Office, in addition to adding a forms
module to Laserfiche and upgrading the Wi-Fi system at the Community Center.
Operating Budgets
Information Technology Division
Administration
30%
Operations
70%
Use of Funds -Information Technology -By Program
Where does the money go?
Total Proposed Budget = $329,289
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration 11,510$ 13,423$ 88,632$ 99,648$
Network Administration 132,268 141,727 - -
Operations - - 178,630 229,641
Support 41,883 42,632 - -
Video Services 11,580 12,925 - -
Web Site 40,227 35,822 - -
Total 237,468$ 246,529$ 267,262$ 329,289$
Expenditures by Program
The Height of Desert Living 175
Variance Explanations:
Utilities: The increase includes the new emergency notification system.
Contractual Services: The decrease is a result of the completion of the website
design services contract in FY16-17.
Equipment: Budget supplements include Town-wide computer upgrades to Win-
dows 10 and the latest version of Microsoft Office, in addition to adding a forms
module to Laserfiche and upgrading the Wi-Fi system at the Community Center.
Operating Budgets
Information Technology Division
Wages
24%Benefits
5%
Dues &
Memberships
37%
Maintenance
and Repair
2%Utilities
4%Contractual
Services
3%
Supplies
1%Equipment
23%
Internal Service
1%
Use of Funds -Information Technology -By Category
Where does the money go?
Total Proposed Budget = $329,289
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 65,802$ 68,537$ 70,260$ 80,014$
Employment Taxes 1,349 1,308 1,278 1,366
Benefits 15,482 16,355 14,369 16,450
Dues & Memberships 91,446 99,927 117,250 122,450
Meetings and Training 36 368 - -
Maintenance and Repair 1,686 602 5,000 5,000
Utilities 1,771 1,198 900 13,000
Contractual Services 21,514 21,532 21,500 11,000
Supplies 744 1,285 1,900 2,250
Equipment 15,968 33,148 32,350 75,425
Internal Service 2,176 2,269 2,455 2,334
Capital Expenditures 19,494 - - -
Total 237,468$ 246,529$ 267,262$ 329,289$
Expenditures by Category
The Height of Desert Living 176
Performance Measures
Quality
Productivity
Operating Budgets
Information Technology Division
Activities/Results
FY14-15
Actual FY15-16
Actual FY16-17
Estimate FY17-18
Target
Percentage of emergency related helpdesk
tickets resolved within two business hours 95.5% 95% 95% 98%
Percentage of high priority helpdesk tickets
resolved within four hours 98.5% 98% 99% 99%
Percentage of helpdesk tickets resolved with-
in twelve hours 95% 95% 95% 98%
FY14-15
Actual FY15-16
Actual FY16-17
Estimate FY17-18
Target
Total number of tickets opened 818 612 400 500
Total number of tickets closed without resolu-
tion 0 0 0 0
Total number of tickets resolved within es-
tablished timeframe 818 612 400 500
Number of issues resolved during initial con-
tact 613 520 375 450
Online Payments Processed (Website) N/A N/A 500 800
FY14-15
Actual FY15-16
Actual FY16-17
Estimate FY17-18
Target
Average cost involved for support per FTE $4,345 $4,483 $3,308 $4,253
Availability of computer system up-time 99% 99% 99% 99%
The Height of Desert Living 177
Operating Budgets
Information Technology Division
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Salaries-Full Time 65,802$ 68,537$ 70,260$ 80,014$
Medicare 954 994 1,018 1,174
Workers Compensation 311 239 185 137
Unemployment Insurance 83 75 75 55
Group Health Insurance 7,308 7,824 5,643 5,788
Group Dental Insurance 435 437 412 426
Group Vision Insurance 64 64 54 75
Disability Insurance 230 263 297 338
Retirement 7,238 7,539 7,728 8,802
Life Insurance 206 228 235 81
Bonus - - - 40
Allowance/Stipend - - - 900
Licenses/Filing Fees 74,566 85,564 102,300 98,750
Dues, Subscript & Publicat 16,881 14,363 14,950 23,700
Meetings & Training 36 368 - -
Equipment Maint/Repair 1,687 602 5,000 5,000
Telecommunications 1,771 1,198 900 13,000
Professional Fees 20,514 20,530 20,500 10,000
Advertising/Signage - 1 - -
Intergovt Agreements 1,000 1,000 1,000 1,000
Office Supplies 510 355 500 500
Cleaning/Janitorial Supplies - 8 - -
Operating Supplies 218 898 1,300 1,650
Postage & Delivery 17 25 100 100
Small Tools - 139 - -
Software 1,373 1,548 500 54,000
Hardware/Peripherals 13,880 31,461 31,850 21,425
Peripherals 195 - - -
Equipment 519 - - -
ISF-Copier Charges 263 221 265 100
ISF-Mail Service Charges 12 10 10 23
ISF-Telecom Charges 1,901 2,038 2,180 2,211
Capital Expenditures 19,494 - - -
Sub total Expenditures 237,468 246,529 267,262 329,289
Transfers Out - - - -
Total Information Technology 237,468$ 246,529$ 267,262$ 329,289$
FY17-18 Proposed Budget
Summary of Expenditures
Information Technology
The Height of Desert Living 178
Economic Development Division –
(General Fund)
Service Delivery Plan
Economic Development remains in its own fund and is no longer part of the Gen-
eral Fund.
Operating Budgets
Economic Development Division (General Fund)
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration 90,000$ -$ -$ -$
Total 90,000$ -$ -$ -$
Expenditures by Program
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Transfers 90,000$ -$ -$ -$
Total 90,000$ -$ -$ -$
Expenditures by Category
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Transfers Out 90,000$ -$ -$ -$
Total Economic Development 90,000$ -$ -$ -$
FY17-18 Proposed Budget
Summary of Expenditures
Economic Development
The Height of Desert Living 179
Legal Services Division
Service Delivery Plan
The Town Attorney and Town Prosecutor are appointed by the Town Council to
serve as general counsel for the Town in addition to responsibility for the efficient
disposition of criminal cases prosecuted in the Municipal Court.
Operating Budgets
Legal Services Division
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Attorney Services 257,683$ 269,919$ 396,950$ 421,605$
Public Defender 6,750 4,250 - -
Prosecutor 90,000 100,000 - -
Total 354,433$ 374,169$ 396,950$ 421,605$
Expenditures by Program
Attorney
Services
100%
Use of Funds -Legal Services -By Program
Where does the money go?
Total Proposed Budget = $421,605
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Dues & Memberships 3,639$ 3,863$ 4,000$ 4,720$
Contractual Services 350,584 370,084 392,700 416,640
Internal Service 210 222 250 245
Total 354,433$ 374,169$ 396,950$ 421,605$
Expenditures by Category
The Height of Desert Living 180
Operating Budgets
Legal Services Division
Productivity
Activities/Results
FY14-15
Actual FY15-16
Actual FY16-17
Estimate FY17-18
Target
Ordinances processed 11 6 16 8
Resolutions processed 41 31 40 30
Contracts and Agreements processed 40 111 132 150
Dues &
Memberships
1%
Contractual Services
99%
Uses of Funds -Legal Services -By Category
Where does the money go?
Total Proposed Budget = $421,605
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Dues, Subscript & Publicat 3,639$ 3,863$ 4,000$ 4,720$
Legal Fees 350,584 370,084 297,900 306,840
Prosecutor Fees - - 90,000 105,000
Public Defender Fees - - 4,800 4,800
ISF-Telecom Charges 210 222 250 245
Sub total Expenditures 354,433 374,169 396,950$ 421,605$
Transfers Out - - - -
Total Legal Services 354,433$ 374,169$ 396,950$ 421,605$
FY17-18 Proposed Budget
Summary of Expenditures
Legal Services
The Height of Desert Living 181
General Government
Operating Budgets
General Government
The Height of Desert Living 182
Operating Budgets
General Government
GENERAL GOVERNMENT
Mission Statement
The mission of General Government is to provide a central location for Town-wide
expenditures rather than in individual departmental budgets. By doing so, trans-
parency will be enhanced.
Department Overview
The purpose of the General Government Department is to locate expenditures that
are Town-wide and do not belong to any one department. Such expenditures as
the community contracts, Town’s membership dues in the Arizona League of Cities
and Town, Maricopa Association of Governments, East Valley Partnership, and oth-
er Town-wide expenditures are located in the General Government Department.
Transfers for Municipal Property Corporation (MPC) debt service for the Communi-
ty Center are also located in General Government. Terms such as General Govern-
ment or Non-Departmental to describe the cost center is a common approach in
municipal budgeting.
Division
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Non-Departmental -$ -$ 3,160,419$ 2,312,894$
Total -$ -$ 3,160,419$ 2,312,894$
Expenditures by Division
Non-
Departmental
100%
Use of Funds -General Government-By Division
Where does the money go?
Total Proposed Budget = $2,312,894
Variance Explanations:
Non-Departmental: The decrease is due to one-time transfers made in FY16-17.
The Height of Desert Living 183
Operating Budgets
General Government
Variance Explanations:
Administration: The decrease is due to one-time transfers made in FY16-17.
Variance Explanations:
Contractual Services: The increase is the result of adding amounts for the General
Plan Update due every ten years.
Transfers Out: The decrease is due to one-time transfers made in FY16-17.
Contingency: The increase is an offset to the MCSO contract budget estimates
which were lower than anticipated.
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration -$ -$ 3,160,419$ 2,312,894$
Total -$ -$ 3,160,419$ 2,312,894$
Expenditures by Program
Administration
100%
Use of Funds -General Government-By Program
Where does the money go?
Total Proposed Budget = $2,312,894
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Dues & Memberships -$ -$ 32,695$ 33,932$
Meetings & Training - - - 10,000
Contractual Services - - 137,022 224,489
Supplies - - - 1,000
Transfers Out - - 2,578,055 948,838
Contingency - - 412,647 1,094,635
Total -$ -$ 3,160,419$ 2,312,894$
Expenditures by Category
The Height of Desert Living 184
Operating Budgets
General Government
Dues &
Memberships
1%
Contractual
Services
10%
Transfers Out
41%
Contingency
48%
Uses of Funds -General Government -By Category
Where does the money go?
Total Proposed Budget = $2,312,894
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Dues, Subscript & Publicat -$ -$ 32,695$ 33,932$
Boards & Commissions - - - 10,000
Professional Fees - - - 100,000
Contractual Services - - - 13,000
Constituent Communication - - 10,000 -
Community Contracts/Events - - 127,022 110,889
Holiday Lighting - - - 600
Program Materials - - - 1,000
Contingency - - 412,647 1,094,635
Sub total Expenditures - - 582,364 1,364,056
Transfers Out - - 2,578,055 948,838
Total General Government -$ -$ 3,160,419$ 2,312,894$
FY17-18 Proposed Budget
Summary of Expenditures
General Government
The Height of Desert Living 185
Municipal Court
Operating Budgets
Municipal Court
The Height of Desert Living 186
Operating Budgets
Municipal Court
*Presiding Judge (.63)
Court ClerkSenior Court Clerk
MUNICIPAL COURT
Court Administrator
-
*Part time -
Appointed
by Council
Full Time
The Height of Desert Living 187
MUNICIPAL COURT
Mission Statement
The Fountain Hills Municipal Court is committed to professionally serving the citi-
zens of Fountain Hills by administering justice in a fair, efficient and respectful
manner, so as to enhance public trust and community confidence in our court sys-
tem.
Department Overview
The Fountain Hills Municipal Court is the judicial branch of the Fountain Hills gov-
ernment. Pursuant to State law and the Town Code, decisions regarding the over-
all function of the Court are the sole responsibility of the Presiding Judge, who also
has exclusive supervisory authority over all court personnel. The Court has juris-
diction over civil traffic, criminal traffic and criminal misdemeanor offenses and vi-
olations of our Town Code and ordinances. The Court also has authority over spec-
ified juvenile offenses. In addition, the Municipal Court Presiding Judge has author-
ity to issue arrest/search warrants, civil orders of protection, and injunctions
against harassment. As part of the Arizona State Court System, the Fountain Hills
Municipal Court is subject to the authority and administrative supervision of the
Arizona Supreme Court. The Fountain Hills Municipal Court has legal obligations
and reporting responsibilities to the State as well as to the Town of Fountain Hills.
The Court must comply with constantly changing federal, state, and local laws and
administrative rules, including those relating to crimes and criminal procedure, vic-
tims’ rights, record keeping, ADA, minimum accounting standards and judicial eth-
ics.
Operating Budgets
Municipal Court
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration $ 203,304 $ 205,262 $ 174,232 $ 188,172
Civil Cases 32,924 33,878 - -
Criminal Cases 51,980 52,691 - -
Juvenile 9,448 9,468 - -
Operations - - 147,022 151,741
Total $ 297,656 $ 301,299 $ 321,254 $ 339,913
Expenditures by Program
The Height of Desert Living 188
Operating Budgets
Municipal Court
Administration
55%
Operations
45%
Use of Funds -Municipal Court -By Program
Where does the money go?
Total Proposed Budget = $339,913
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 223,506$ 229,590$ 234,633$ 243,376$
Employment Taxes 8,724 8,673 8,740 8,834
Benefits 36,952 39,620 42,384 46,458
Dues and Memberships 3,774 1,710 5,101 8,287
Meetings and Training 439 3,158 6,600 3,665
Maintenance and Repair 521 1,107 800 3,159
Contractual Services 14,490 10,389 15,090 18,440
Supplies 2,532 1,854 3,800 2,860
Equipment 2,942 1,401 - 105
Internal Service 3,776 3,797 4,106 4,729
Total 297,656$ 301,299$ 321,254$ 339,913$
Expenditures by Category
Wages
72%
Employment
Taxes
3%
Benefits
14%
Dues and
Memberships
2%
Meetings and
Training
1%
Maintenance
and Repair
1%
Contractual
Services
5%
Supplies
1%Internal Service
1%
Use of Funds -Municipal Court -By Category
Where does the money go?
Total Proposed Budget = $339,913
The Height of Desert Living 189
Operating Budgets
Municipal Court
FY17-18 Department Accomplishments
Initiative Strategic Value
Provided all court and judicial services as man-
dated by the Constitution, statutes and ordi-
nances as fairly, effectively and efficiently as
possible.
CR6, CR7-Civic Responsibility
Provided community outreach through inform-
ing the public and Fountain Hills High School
about Teen Court and the justice system.
CR4, CR7-Civic Responsibility
Effectively and efficiently monitored and en-
forced timely compliance with Court ordered
sentencing and diversion programs while hold-
ing defendants accountable for their actions
and obligations.
CR3, CR7-Civic Responsibility
Complied with recognized Supreme Court/AOC
guidelines for timely case processing, manage-
ment and finances.
CR1-Civic Responsibility
Transition to the new case management sys-
tem provided by the Arizona Supreme Court to
provide better access to justice.
CR3, CR6-Civic Responsibility
The Height of Desert Living 190
FY17-18 Objectives
Operating Budgets
Municipal Court
Initiative Strategic Value Estimated Cost/
Funding Source
Provide all court and judicial ser-
vices as mandated by the Constitu-
tion, statutes and ordinances as
fairly, effectively and efficiently as
possible.
CR6, CR7-Civic Responsibility
$0
Provide community outreach and
garner support through informing
the public and Fountain Hills High
School about Teen Court and the
justice system.
CR4, CR7-Civic Responsibility $0
Refurbish or replace, as needed,
the benches in the Courtroom due
to the wear and tear that the
benches have received from years
of use.
I4-Maintain and Improve Commu-
nity Infrastructure $0
Eliminate paper files by transition-
ing to scanning of active case rec-
ords to improve case processing.
With the goal to become entirely
file less the processing time should
be reduced once the transition has
been completed providing the staff
a way to better serve the public.
CR3, CR6-Civic Responsibility Estimated Cost Per
Scanner: $4,385.00
Total Estimated Cost of
3 Scanners: $13,155
Funding Source: Court
Enhancement Funds
Comply with recognized Arizona
Supreme Court/AOC standards for
timely case processing, manage-
ment, and finances.
CR1-Civic Responsibility $0
Comply with standard court securi-
ty standards as defined and man-
dated by the Arizona Supreme
Court/AOC.
CR1, CR6-Civic Responsibility No more than: $30,000
for upgraded security
cameras. Funding
Source: Court En-
hancement Funds.
Total amount is un-
known
Effectively and efficiently monitor
and enforce timely compliance with
Court ordered sentencing and di-
version programs while holding de-
fendants accountable for their ac-
tions and obligations.
CR3, C6, C7-Civic Responsibility $0
The Height of Desert Living 191
Operating Budgets
Municipal Court
Activities/Results
Performance Measures
FY14-15
Actual FY15-16
Actual FY16-17
Estimate FY17-18
Target
Cases Filed 1,738 1,611 2,000 2,050
Cases Terminated 1,833 1,641 2,200 2,250
Hearings/Trials Held 1,585 1,070 1,900 1,950
The Height of Desert Living 192
Operating Budgets
Municipal Court
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Salaries-Full Time 154,523$ 158,488$ 162,473$ 167,563$
Salaries-Part Time 68,965 71,102 72,160 75,813
Overtime 18 - - -
FICA 4,292 4,372 4,474 4,701
Medicare 3,162 3,265 3,404 3,531
Workers Compensation 967 736 562 382
Unemployment Insurance 304 300 300 220
Group Health Insurance 17,022 18,228 13,719 20,021
Group Dental Insurance 1,736 1,720 1,655 1,512
Group Vision Insurance 193 193 162 256
Disability Insurance 545 615 688 708
Retirement 16,971 18,332 25,616 23,632
Life Insurance 485 533 544 169
Bonus - - - 160
Dues, Subscript & Publicat 3,774 1,710 5,101 8,287
Training/Cont Ed 50 - - -
Meetings & Training 389 3,158 6,600 3,665
Office Equip Maint/ Repair 521 1,107 800 3,159
Auditing Expense 3,500 - - 3,750
Professional Fees 848 216 150 2,150
Legal Fees 100 - 2,000 1,400
Printing Expense 1,261 480 2,000 2,000
Advertising/Signage - - 150 -
Intergovt Agreements 4,750 5,470 8,600 8,600
Bank/Merc Acct Fees 4,031 4,223 1,950 540
ActiveNet Fees - - 240 -
Office Supplies 1,764 1,106 3,300 2,200
Cleaning/Janitorial Supplies 139 92 - -
Safety Supplies 11 - - -
Operating Supplies - 28 - -
Food & Beverage Supplies 593 558 500 660
Uniforms 25 - - -
Miscellaneous Expense - 70 - -
Small Tools 54 - - -
Hardware/Peripherals 2,453 1,308 - -
Furniture/Appliances 435 92 - -
Equipment - - - 105
ISF-Copier Charges 11 7 6 5
ISF-Mail Service Charges 1,699 1,398 1,700 1,400
ISF-Vehicle Replacement Charge - - - 756
ISF-Motor Pool Charges 162 154 250 356
ISF-Telecom Charges 1,903 2,238 2,150 2,212
Sub total Expenditures 297,656 301,299 321,254 339,913
Transfers Out - - - -
Total Municipal Court 297,656$ 301,299$ 321,254$ 339,913$
FY17-18 Proposed Budget
Summary of Expenditures
Municipal Court
The Height of Desert Living 193
Public Works
Operating Budgets
Public Works
The Height of Desert Living 194
Note: Numbers in parentheses represent full-time equivalents (FTE).
Operating Budgets
Public Works Department
Director
PUBLIC WORKS DEPARTMENT
Streets
Maintenance Tech
Civil Engineer
Inspector
*Custodian
(.8)
Maintenance Tech
*Custodian
(.5)
Streets Superintendent Facilities/Environmental
Supervisor
Traffic Signal Tech II
Fleet Mechanic/
Open Space Spclst.
Custodian
* Part time
Full Time
Contracted
Executive Assistant (.5)
(shared with Development Services)
Full Time
Shared
The Height of Desert Living 195
Operating Budgets
Public Works Department
PUBLIC WORKS
Mission Statement
The Public Works Department is dedicated to enhancing the quality of life in Foun-
tain Hills by ensuring the construction of quality infrastructure; maintenance of
roadways and traffic control devices; maintenance of Town-owned washes, dams,
medians and open space; and maintenance of Town facilities in a manner that pro-
vides a safe, healthy and secure environment for staff and visitors. The Depart-
ment strives to provide quality customer service in a professional and timely man-
ner.
Department Overview
The Public Works Department is made up of two (2) Divisions: Public Works and
Facilities. The Streets Division is funded through the Highway User Revenue Fund
(HURF) and the Environmental Services Division is funded primarily through the
environmental fee. The Public Works Director provides direct supervision over Divi-
sion heads and the executive management assistant.
Division
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Public Works 399,712$ 260,052$ 191,233$ 180,724$
Facilities 812,836 651,054 638,968 656,771
Total 1,212,548$ 911,106$ 830,201$ 837,495$
Expenditures by Division
Public Works
22%
Facilities
78%
Use of Funds -Public Works -By Division
Where does the money go?
Total Proposed Budget = $837,495
The Height of Desert Living 196
Variance Explanations:
Building Maintenance/Operations: Programs were combined into Operations for
more efficient managing and reporting purposes.
Operating Budgets
Public Works Department
Administration
24%
Building
Maintenance
18%
Operations
51%
Outside
Inspections
7%
Use of Funds -Public Works -By Program
Where does the money go?
Total Proposed Budget = $837,495
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration 220,977$ 157,281$ 212,395$ 201,610$
Building Maintenance 653,724 555,577 557,159 148,565
Capital Improvement Projects 91,417 79,036 - -
Operations - - - 425,382
Outside Inspections - - 60,647 61,938
Stormwater Management 246,430 119,212 - -
Total 1,212,548$ 911,106$ 830,201$ 837,495$
Expenditures by Program
The Height of Desert Living 197
Operating Budgets
Public Works Department
Variance Explanations:
Dues & Memberships: The anticipated change in billing structure of the environ-
mental fee was not made in FY16-17, resulting in an increased budget to accom-
modate the Town’s portion of the fees.
Contractual Services: FY16-17 included a one-time budget supplement for con-
sulting fees.
Wages
32%
Employment
Taxes
1%
Benefits
7%
Dues & Memberships
1%
Maintenance
and Repair
20%
Utilities
23%
Contractual
Services
8%
Supplies
5%
Equipment
1%
Internal Service
2%
Use of Funds -Public Works -By Category
Where does the money go?
Total Proposed Budget = $837,495
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 262,093$ 245,451$ 262,130$ 268,668$
Employment Taxes 20,513 16,239 14,011 11,765
Benefits 58,864 60,324 53,999 55,446
Dues & Memberships 7,132 501 1,665 9,525
Meetings and Training - 824 2,240 2,040
Maintenance and Repair 426,221 119,049 150,240 158,383
Utilities 178,427 180,090 188,138 191,760
Contractual Services 46,409 56,257 97,623 71,130
Supplies 33,239 32,739 40,022 42,610
Equipment 14,890 9,315 5,950 8,950
Damages/Vandalism 9,510 - 900 900
Internal Service 11,478 11,122 13,283 16,318
Transfers 143,772 179,195 - -
Total 1,212,548$ 911,106$ 830,201$ 837,495$
Expenditures by Category
The Height of Desert Living 198
Operating Budgets
Public Works Department
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
FY17-18 Proposed Budget
Summary of Expenditures
Public Works Department
General Fund
Salaries-Full Time 217,630$ 200,314$ 217,585$ 223,014$
Salaries-Part Time 44,180 45,091 44,545 45,655
Overtime 283 46 - -
FICA 2,733 2,735 2,763 2,831
Medicare 3,703 3,475 3,804 3,908
Workers Compensation 13,693 9,634 7,033 4,725
Unemployment Insurance 384 396 411 301
Group Health Insurance 31,462 35,068 26,681 27,203
Group Dental Insurance 1,728 1,512 1,533 1,586
Group Vision Insurance 253 220 201 286
Disability Insurance 762 801 922 945
Retirement 23,981 22,034 23,934 24,531
Life Insurance 678 688 729 225
Bonus - - - 220
Allowance/Stipend - - - 450
Licenses/Filing Fees 5,000 - 460 8,740
Dues, Subscript & Publicat 2,132 501 1,205 785
Meetings & Training - 824 2,240 2,040
Building Maint/Repair 80,405 45,700 63,800 56,300
HVAC Repair 106,417 55,388 53,180 59,180
Plumbing Repair 6,240 2,565 6,100 13,900
Electrical Repair/Maint 159 2,311 5,140 5,140
Fire Protection Systems 6,352 1,509 5,645 6,745
Grounds Maint/Repair 5,694 - - -
Irrigation Repair - 1,131 2,650 2,450
Backflow Testing & Maintenance 824 1,498 810 810
Wash Maintenance 163,160 - - -
Dam Inspection And Maint 42,858 - - -
Storm Damage Cleanup 3,033 - - -
Drainage Maint/Repair - - - 500
Equipment Maint/Repair 8,370 5,030 7,550 7,550
Vehicle Maint/Repair 513 1,387 1,360 2,160
Office Equip Maint/ Repair 822 - 200 -
Other Maint/Repair 807 - 1,500 -
Art Maint/Repair/Install - 25 - -
Sidewalk/Pathway Repair - 1,724 - -
Sign Repair & Replacement 566 780 1,205 2,548
Painting - - 100 100
Lighting Repair - - 1,000 1,000
Electricity Expense 147,467 152,475 152,039 155,941
Refuse/Recycling 2,423 1,704 1,703 1,703
Telecommunications 1,234 1,232 3,060 2,280
Water/Sewer 26,142 23,037 26,985 26,985
Gas & Oil 1,161 1,642 4,350 4,850
Professional Fees 18,016 30,011 36,160 39,480
Rentals & Leases - 397 750 750
Printing Expense 65 254 213 400
Advertising/Signage - 199 - -
Contractual Services - - 25,000 -
Bank/Merc Acct Fees - - 1,500 1,500
Landscape Contracts 28,329 25,397 34,000 29,000
The Height of Desert Living 199
Operating Budgets
Public Works Department
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
FY17-18 Proposed Budget
Summary of Expenditures
Public Works Department
General Fund-continued
Office Supplies 1,426$ 3,187$ 2,372$ 1,860$
Cleaning/Janitorial Supplies 11,563 14,255 14,100 10,500
Safety Supplies 378 207 725 725
Operating Supplies 16,992 11,826 19,025 25,625
Food & Beverage Supplies 1,322 2,145 2,000 2,000
Uniforms 1,461 1,103 1,800 1,900
Postage & Delivery 97 16 - -
Small Tools 259 1,129 950 950
Hardware/Peripherals - 355 600 600
Furniture/Appliances 13,321 7,408 2,500 2,900
Equipment 1,310 423 1,900 1,500
Building Improvements Exp - - - 3,000
Damages/Vandalism 9,510 - 900 900
ISF-Copier Charges 3,250 2,295 1,075 200
ISF-Mail Service Charges 35 15 17 14
ISF-Vehicle Replacement Charge 5,160 5,263 8,320 12,726
ISF-Motor Pool Charges 29 308 171 28
ISF-Telecom Charges 3,004 3,241 3,700 3,350
Sub total Expenditures 1,068,776 731,911 830,201 837,495
Transfers Out 143,772 179,195 - -
Total Public Works 1,212,548$ 911,106$ 830,201$ 837,495$
The Height of Desert Living 200
Operating Budgets
Public Works Department
FY17-18 Department Accomplishments
FY17-18 Objectives
Initiative Strategic Value
Completed Town-owned wash and ADWR juris-
dictional dam maintenance
ES2-Environmental Stewardship
Completed Zone 1 Pavement Management I3-Maintain and improve Community infrastruc-
ture
Completed Ashbrook Wash Drainage Improve-
ments
I3-Maintain and Improve Community Infrastruc-
ture
Initiative Strategic Value Estimated Cost/Funding
Source
Foster a culture of public ser-
vice and volunteerism
CR1-Civic Responsibility $0/General Fund
Compete Town Owned wash
and ADWR jurisdictional dam
maintenance
ES2-Environmental Steward-
ship
$170,000/Environmental Fund
The Height of Desert Living 201
Operating Budgets
Public Works Division
Public Works Division
Service Delivery Plan
The Public Works Division, through its administrative direction, is responsible for
the general oversight of capital projects and review, approval and inspections re-
lated to encroachment permits.
Administration
66%
Outside
Inspections
34%
Use of Funds -Public Works -By Program
Where does the money go?
Total Proposed Budget = $180,724
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration 61,864$ 61,804$ 130,586$ 118,786$
Capital Improvement Program 91,417 79,036 - -
Outside Inspections - - 60,647 61,938
Stormwater Management 246,430 119,212 - -
Total 399,711$ 260,052$ 191,233$ 180,724$
Expenditures by Program
The Height of Desert Living 202
Variance Explanations:
Dues & Memberships: The anticipated change in billing structure of the environ-
mental fee was not made in FY16-17, resulting in an increased budget to accom-
modate the Town’s portion of the fees.
Contractual Services: FY16-17 included a one-time budget supplement for con-
sulting fees.
Operating Budgets
Public Works Division
Wages
67%
Employment
Taxes
2%
Benefits
15%
Dues &
Memberships
5%
Meetings and
Training
1%
Maintenance
and Repair
1%
Utilities
2%
Contractual
Services
2%
Supplies
1%
Internal Service
4%
Use of Funds -Public Works -By Category
Where does the money go?
Total Proposed Budget = $180,724
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 139,372$ 119,431$ 118,863$ 121,830$
Employment Taxes 7,200 5,043 3,784 3,155
Benefits 34,751 30,142 26,058 27,088
Dues & Memberships 6,496 501 1,170 9,225
Meetings and Training - 824 2,240 2,040
Maintenance and Repair 206,841 - 560 1,360
Utilities 228 232 3,660 3,380
Contractual Services - 254 27,983 3,100
Supplies 1,400 3,324 1,860 1,960
Equipment - - 450 450
Internal Service 3,423 2,821 4,605 7,136
Transfers - 97,480 - -
Total 399,711$ 260,052$ 191,233$ 180,724$
Expenditures by Category
The Height of Desert Living 203
Operating Budgets
Public Works Division
Activities/Results
Performance Measures
FY14-15
Actual FY15-16
Actual FY16-17
Estimate FY17-18
Target
Percentage of inspections completed within
24 hours of notice 100% 99% 99% 99%
Quality
FY14-15
Actual FY15-16
Actual FY16-17
Estimate FY17-18
Target
Number of right-of-way and encroachment
permits issued 285 271 300 300
Total number of inspections (includes multi-
ple inspection totals for residential, commer-
cial & encroachment permits)
320 410 350 320
Number of capital improvement (CIP) pro-
jects completed 2 3 5 5
Productivity
FY14-15
Actual FY15-16
Actual FY16-17
Estimate FY17-18
Target
Expenditure per right-of-way and encroach-
ment permits issued $217.07 $228.06 $186.61 $190.74
Expenditure per inspection (includes multiple
inspection totals for residential, commercial &
encroachment permits)
$193.33 $150.74 $173.28 $193.72
The Height of Desert Living 204
Operating Budgets
Public Works Division
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Salaries-Full Time 139,097$ 119,431$ 118,863$ 121,830$
Overtime 275 - - -
Medicare 1,949 1,679 1,725 1,775
Workers Compensation 5,112 3,238 1,929 1,285
Unemployment Insurance 140 126 130 95
Group Health Insurance 17,297 15,138 11,163 11,533
Group Dental Insurance 1,054 835 812 840
Group Vision Insurance 153 121 108 155
Disability Insurance 486 491 503 516
Retirement 15,330 13,138 13,074 13,401
Life Insurance 432 418 398 123
Bonus - - - 70
Allowance/Stipend0 - - - 450
Licenses/Filing Fees 5,000 - 460 8,740
Dues, Subscriptions & Publications 1,496 501 710 485
Meetings & Training - 824 2,240 2,040
Wash Maintenance 163,160 - - -
Dam Inspection and Maint 42,859 - - -
Vehicle Maint/Repair - - 560 1,360
Office Equipment Maint/Repair 822 - - -
Telecommunications 227 232 1,560 780
Gas & Oil - - 2,100 2,600
Professional Fees - - 1,400 1,400
Printing Expense - 254 83 200
Contractual Services - - 25,000 -
Bank/Merc Acct Fees - - 1,500 1,500
Office Supplies 1,302 3,154 1,285 1,285
Cleaning/Janitorial Supplies - 5 - -
Safety Supplies - - 100 100
Operating Supplies - 10 - -
Uniforms 97 155 475 575
Small Tools - - 450 450
ISF-Copier Charges 3,044 2,167 875 100
ISF-Mail Service Charges 33 15 13 10
ISF-Vehicle Replacement Charge - - 2,896 6,384
ISF-Motor Pool Charges 29 306 171 28
ISF-Telecom Charges 317 334 650 614
Sub total Expenditures 399,711 162,572 191,233 180,724
Transfers Out - 97,480 - -
Total Public Works 399,711$ 260,052$ 191,233$ 180,724$
FY17-18 Proposed Budget
Summary of Expenditures
Public Works Division
The Height of Desert Living 205
Service Delivery Plan
The Facilities Division is dedicated to maintaining a safe and clean environment in
Town-owned buildings for citizens and employees to enjoy. The Facilities Division
maintains Town Hall, Community Center, Library/Museum and the Kiwanis Build-
ing.
Facilities Division
Variance Explanations:
Town Hall/Civic Center/Community Center/Physical Plant: These locations were
combined into Civic Center for more efficient managing and reporting purposes.
Operating Budgets
Facilities Division
Town Hall
12%
Civic Center
65%
Leased
Buildings
23%
Use of Funds -Facilities -By Location
Where does the money go?
Total Proposed Budget = $656,771
Location
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Town Hall 378,223$ 245,303$ 273,158$ 82,824$
Civic Center - - - 425,382
Community Center 151,405 129,801 176,734 -
Library/Museum 136,020 118,801 - -
Community Theater 16,507 22,335 - -
Kiwanis Building 5,969 9,787 - -
Physical Plant 46,542 55,414 36,203 -
Fire Station #1 59,777 53,856 - -
Fire Station #2 18,393 15,757 - -
Leased Buildings - - 152,873 148,565
Total 812,836$ 651,054$ 638,968$ 656,771$
Expenditures by Location
The Height of Desert Living 206
Operating Budgets
Facilities Division
Wages
23%
Employment
Taxes
1%Benefits
4%
Maintenance
and Repair
25%
Utilities
29%
Contractual
Services
10%Supplies
6%Equipment
1%
Internal
Service
1%
Use of Funds -Facilities -By Category
Where does the money go?
Total Proposed Budget = $656,771
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 122,721$ 126,020$ 143,267$ 146,839$
Employment Taxes 13,312 11,196 10,227 8,610
Benefits 24,113 30,183 27,941 28,358
Dues & Memberships 636 - 495 300
Maintenance and Repair 219,379 119,048 149,680 157,023
Utilities 178,200 179,857 184,478 188,380
Contractual Services 46,409 56,004 69,640 68,029
Supplies 31,839 29,415 38,162 40,650
Equipment 14,890 9,315 5,500 8,500
Damages/Vandalism 9,510 - 900 900
Internal Service 8,055 8,301 8,678 9,182
Transfers Out 143,772 81,715 - -
Total 812,836$ 651,054$ 638,968$ 656,771$
Expenditures by Category
The Height of Desert Living 207
Operating Budgets
Facilities Division
Performance Measures
Quality
Activities/Results
FY14-15
Actual FY15-16
Actual FY16-17
Estimate FY17-18
Target
Percentage of maintenance requests resolved
within 24 hours 75% 80% 80% 80%
Percentage of maintenance requests resolved
within 48 hours 92% 92% 95% 95%
Percentage of trade related work orders com-
pleted in house versus contracts 70% 70% 70% 70%
Productivity
FY14-15
Actual FY15-16
Actual FY16-17
Estimate FY17-18
Target
Civic Center utility costs per square foot
(water, sewer, electric – includes parking lot
lighting and landscape irrigation)
$1.80 $1.90 $2.02
$1.96
FY14-15
Actual FY15-16
Actual FY16-17
Estimate FY17-18
Target
Square footage of buildings maintained by
staff 117,387 117,387 117,387 107,507
Square footage of buildings cleaned by staff 23,500 23,500 23,500 23,500
Number of annual maintenance requests 1,625 350 350 350
Number of Custodial Staff 1.25 1.25 1.25 1.25
Library/Museum Custodial Staff .5 .5 .5 .5
Town Hall Custodial Staff .75 .75 .75 .75
The Height of Desert Living 208
Operating Budgets
Facilities Division
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
FY17-18 Proposed Budget
Summary of Expenditures
Facilities
General Fund
Salaries-Full Time 78,533$ 80,882$ 98,722$ 101,184$
Salaries-Part Time 44,180 45,091 44,545 45,655
Overtime 8 46 - -
FICA 2,733 2,735 2,763 2,831
Medicare 1,754 1,796 2,079 2,133
Workers Compensation 8,581 6,396 5,104 3,440
Unemployment Insurance 245 269 281 206
Group Health Insurance 14,165 19,930 15,518 15,670
Group Dental Insurance 674 677 721 746
Group Vision Insurance 100 100 93 131
Disability Insurance 277 310 419 429
Retirement 8,651 8,897 10,859 11,130
Life Insurance 245 270 331 102
Bonus - - - 150
Dues, Subscript & Publicat 636 - 495 300
Building Main/Repair 80,405 45,700 63,800 56,300
HVAC Repair 106,417 55,388 53,180 59,180
Plumbing Repair 6,240 2,565 6,100 13,900
Electrical Repair/Maint 159 2,311 5,140 5,140
Fire Protection Systems 6,352 1,509 5,645 6,745
Grounds Maint/Repair 5,694 - - -
Irrigation Repair - 1,131 2,650 2,450
Backflow Testing & Maintenance 824 1,498 810 810
Storm Damage Cleanup 3,033 - - -
Drainage Maint/Repair - - - 500
Equipment Maint/Repair 8,370 5,030 7,550 7,550
Vehicle Maint/Repair 513 1,386 800 800
Office Equip Maint/ Repair - - 200 -
Other Maint/Repair 807 - 1,500 -
Art Maint/Repair/Install - 25 - -
Sidewalk/Pathway Repair - 1,724 - -
Sign Repair & Replacement 566 780 1,205 2,548
Painting - - 100 100
Lighting Repair - - 1,000 1,000
Electricity Expense 147,466 152,475 152,040 155,941
Refuse/Recycling 2,423 1,704 1,703 1,703
Telecommunications 1,006 1,000 1,500 1,500
Water/Sewer 26,142 23,037 26,985 26,985
Gas & Oil 1,161 1,642 2,250 2,250
Professional Fees 18,016 30,011 34,760 38,080
Rentals & Leases - 397 750 750
Printing Expense 65 - 130 200
Advertising/Signage - 199 - -
Landscape Contracts 28,329 25,397 34,000 29,000
Office Supplies 123 33 1,087 575
Cleaning/Janitorial Supplies 11,563 14,250 14,100 10,500
Safety Supplies 378 207 625 625
Operating Supplies 16,992 11,816 19,025 25,625
Food & Beverage Supplies 1,322 2,145 2,000 2,000
Uniforms 1,364 948 1,325 1,325
The Height of Desert Living 209
Operating Budgets
Facilities Division
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
FY17-18 Proposed Budget
Summary of Expenditures
Facilities
General Fund-continued
Postage & Delivery 97$ 16$ -$ -$
Small Tools 259 1,129 500 500
Hardware/Peripherals - 355 600 600
Furniture/Appliances 13,321 7,408 2,500 2,900
Equipment 1,310 423 1,900 1,500
Building Improvements Exp - - - 3,000
Damages/Vandalism 9,510 - 900 900
ISF-Copier Charges 206 129 200 100
ISF-Mail Service Charges 2 - 4 4
ISF-Vehicle Replacement Charge 5,160 5,263 5,424 6,342
ISF-Motor Pool Charges - 2 - -
ISF-Telecom Charges 2,687 2,907 3,050 2,736
Sub total Expenditures 669,064 569,339 638,968 656,771
Transfers Out 143,772 81,715 - -
Total Facilities 812,836$ 651,054$ 638,968$ 656,771$
The Height of Desert Living 210
Operating Budgets
Facilities Division
The Height of Desert Living 211
Development Services
Operating Budgets
Development Services
The Height of Desert Living 212
Operating Budgets
Development Services Department
Note: Numbers in parentheses represent full-time equivalents (FTE).
Director
DEVELOPMENT SERVICES DEPARTMENT
Senior Code
Enforcement
Officer
GIS Technician /
CAD Operator
Building Permit
Technician
Town Engineer Senior Planner
Chief Building
Official/Plans
Examiner
Full Time
Executive Assistant (.5)
(shared with Public Works)
Full Time
Shared
*Building Permit
Technician (.5)
* Part time
* Civil Plans
Examiner (.5)
The Height of Desert Living 213
Operating Budgets
Development Services Department
DEVELOPMENT SERVICES
Mission Statement
The Development Services Department is dedicated to enhancing the quality of life
in Fountain Hills by providing plan review, construction permitting, building inspec-
tions, code enforcement, as well as the use of innovative and proven land planning
techniques. The Department strives to provide quality customer service in a pro-
fessional and timely manner.
Department Overview
The Development Services Department is made up of six (6) Divisions: Develop-
ment Services, Building Safety, Code Compliance, Engineering, Mapping &
Graphics and Planning. The Development Services Director provides direct supervi-
sion over Division heads and the executive management assistant.
Division
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Development Services -$ -$ 171,810$ 167,398$
Engineering 142,667 209,890 228,229 191,642
Planning 160,973 161,923 121,309 105,554
Building Safety 207,734 231,716 239,574 1,245,056
Code Compliance 96,965 101,141 77,400 75,964
Mapping & Graphics 70,892 69,801 105,817 104,868
Total 679,231$ 774,471$ 944,139$ 1,890,482$
Expenditures by Division
Development
Services
9%Engineering
10%
Planning
6%
Building Safety
65%
Code
Compliance
4%
Mapping &
Graphics
6%
Use of Funds -Development Services -By Division
Where does the money go?
Total Proposed Budget = $1,890,482
Variance Explanations:
Building Safety: The increase is a result of increased wages and benefits for two
new part-time positions and the Chief Building Official. Also third-party inspection
and plan review fees will now be processed through the Town.
The Height of Desert Living 214
Operating Budgets
Development Services Department
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration -$ -$ 171,810$ 167,398$
Building Inspection 90,224 117,162 239,574 1,245,056
Code Compliance 96,965 101,141 77,400 75,964
Current Planning 101,425 104,017 - -
Engineering 142,667 209,890 228,229 191,642
Environmental Service 32,419 28,742 - -
Long Range Planning 27,129 29,164 - -
Mapping & Graphics 70,892 69,801 105,817 104,868
Permitting 117,510 114,554 - -
Planning & Zoning - - 121,309 105,554
Total 679,231$ 774,471$ 944,139$ 1,890,482$
Expenditures by Program
Administration
9%
Building
Inspection
65%
Code
Compliance
4%
Engineering
10%Mapping &
Graphics
6%
Planning &
Zoning
6%
Use of Funds -Development Services -By Program
Where does the money go?
Total Proposed Budget = $1,890,482
Variance Explanations:
Building Inspection: The increase is a result of increased wages and benefits for
two new part-time positions and the Chief Building Official. Also third-party in-
spection and plan review fees will now be processed through the Town.
The Height of Desert Living 215
Operating Budgets
Development Services Department
Variance Explanations:
Contractual Services: Third-party inspection and plan review fees will now be pro-
cessed through the Town.
Equipment: FY16-17 included the purchase of a new plotter for the Mapping &
Graphics division.
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 457,158$ 486,740$ 556,536$ 606,400$
Employment Taxes 19,371 16,657 16,995 17,752
Benefits 113,670 117,935 120,364 125,075
Dues & Memberships 7,292 12,375 5,442 5,888
Meetings and Training 1,313 2,972 11,216 12,160
Maintenance and Repair 1,115 7,704 4,220 5,020
Utilities 6,689 6,126 5,120 4,340
Contractual Services 50,945 102,777 187,919 1,087,214
Supplies 4,244 5,924 10,065 12,025
Equipment 444 933 7,684 250
Internal Service 15,351 14,328 18,578 14,358
Transfers 1,639 - - -
Total 679,231$ 774,471$ 944,139$ 1,890,482$
Expenditures by Category
Wages
32%
Employment
Taxes
1%
Benefits
7%
Meetings and
Training
1%
Contractual
Services
57%
Supplies
1%
Internal Service
1%
Use of Funds -Development Services -By Category
Where does the money go?
Total Proposed Budget = $1,890,482
The Height of Desert Living 216
Operating Budgets
Development Services Department
FY17-18 Department Accomplishments
Initiative Strategic Value
Completed the 2016 edition of the “Land Use
Analysis and Statistical Report” EV1-Economic Vitality
Revised Administrative Site Plan Ordinance EV3-Economic Vitality
Adopted Downtown Entertainment Overlay Zone EV3-Economic Vitality
Revised Administrative Minor Replat Ordinance EV3-Economic Vitality
Revised Outdoor Lighting Ordinance ES3-Environmental Stewardship
Revised Noise Ordinance ES3-Environmental Stewardship
Permitted Park Place Phase 1 EV3-Economic Vitality
Implemented the Crash Magic System P3-Public Safety, Health & Welfare
Updated the Sanitary District Sewer Atlas ES3-Environmental Stewardship
FY17-18 Objectives
Initiative Strategic Value Estimated Cost/Funding
Source
Foster a culture of public ser-
vice and volunteerism
CR2-Civic Responsibility $0/General Funds
Complete 2017 edition of “Land
Use Analysis and Statistical
Report”
EV1-Economic Vitality $1,000/General Fund
The Height of Desert Living 217
Operating Budgets
Development Services Department
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Salaries-Full Time 456,844$ 486,740$ 556,535$ 564,826$
Salaries-Part Time - - - 41,574
FICA - - - 2,578
Overtime 314 - - -
Medicare 6,453 6,913 8,072 8,827
Workers Compensation 12,373 9,064 8,369 5,831
Unemployment Insurance 545 680 554 516
Group Health Insurance 56,069 57,008 50,358 53,095
Group Dental Insurance 3,757 3,577 4,072 3,995
Group Vision Insurance 514 492 493 719
Disability Insurance 1,608 1,782 2,355 2,389
Retirement 50,288 53,541 61,221 62,132
Life Insurance 1,433 1,535 1,866 569
Bonus - - - 376
Allowance/Stipend - - - 1,800
Licenses/Filing Fees 791 10,610 1,850 1,850
Dues, Subscript & Publicat 6,501 1,765 3,592 4,038
Meetings & Training 1,313 2,972 11,216 12,160
Equipment Maint/Repair 976 7,704 3,100 2,700
Vehicle Maint/Repair - - 1,120 1,120
Office Equip Maint/Repair 140 - - 1,200
Telecommunications 3,692 4,035 3,120 2,340
Gas & Oil 2,997 2,091 2,000 2,000
Professional Fees 16,609 20,407 78,500 38,500
Rentals & Leases - - - 1,214
Printing Expense 65 221 1,499 1,600
Advertising/Signage 1,388 1,036 2,500 5,000
Contractual Services 30,000 77,826 102,500 87,500
Bank/Merc Acct Fees 2,883 3,287 2,800 3,400
ActiveNet Fees - - 120 -
Third Party Fees - - - 950,000
Office Supplies 2,839 4,231 9,383 10,345
Safety Supplies - 83 100 100
Operating Supplies 451 23 - -
Food & Beverage Supplies - 10 - -
Program Materials 80 964 - -
Uniforms 874 612 432 1,430
Postage & Delivery - - 150 150
Small Tools 44 266 250 250
Software 76 - - -
Hardware/Peripherals 324 336 5,434 -
Equipment - 331 2,000 -
ISF-Copier Charges 2,957 1,738 3,715 1,490
ISF-Mail Service Charges 449 274 358 250
ISF-Vehicle Replacement Charge 8,183 8,593 11,461 8,921
ISF-Motor Pool Charges 907 708 694 1,366
ISF-Telecom Charges 2,855 3,016 2,350 2,331
Sub total Expenditures 677,592 774,471 944,139 1,890,482
Transfers Out 1,639 - - -
Total Development Services 679,231$ 774,471$ 944,139$ 1,890,482$
FY17-18 Proposed Budget
Summary of Expenditures
Development Services Department
The Height of Desert Living 218
Operating Budgets
Development Services Division
Development Services Division
Service Delivery Plan
The Development Services Division, through its administrative services, provides
direction to and clerical support for the Department by the Development Services
Director and Executive Assistant.
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration -$ -$ 171,810$ 167,398$
Total -$ -$ 171,810$ 167,398$
Expenditures by Program
Administration
100%
Use of Funds -Development Services -By Program
Where does the money go?
Total Proposed Budget = $167,398
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages -$ -$ 130,773$ 125,153$
Employment Taxes - - 4,166 3,224
Benefits - - 29,764 23,916
Dues & Memberships - - 94 494
Education and Training - - 400 4,100
Maintenance & Repair - - - 1,200
Utilities - - - 780
Contractual Services - - 83 1,514
Supplies - - 5,242 5,695
Internal Service - - 1,288 1,322
Total -$ -$ 171,810$ 167,398$
Expenditures by Category
The Height of Desert Living 219
Operating Budgets
Development Services Division
Wages
75%
Employment
Taxes
2%
Benefits
15%
Education and
Training
2%
Maintenance &
Repair
1%
Contractual
Services
1%
Supplies
3%
Internal Service
1%
Use of Funds -Development Services -By Category
Where does the money go?
Total Proposed Budget = $167,398
Performance Measures
Quality
Activities/Results
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Continue to serve as staff liaison to the Plan-
ning & Commission, Zoning Board of Adjust-
ment and Building Board of Appeals 15 16 16 18
Continue to support joint P&Z Commission/
Town Council meetings 1 1 1 1
Prepare/Post Commission and Board meeting
agendas both pre and post meetings 30 33 32 36
Prepare Commission and Board meeting
minutes and post approved meeting minutes 24 22 24 26
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Continue to draft, propose and update vari-
ous improvements to the Zoning Ordinance,
Subdivision Ordinance and Town Code Yes Yes Yes Yes
Publish the annual Land Use Analysis and
Statistical Report Yes Yes Yes Yes
Administer contracts for engineering review
of various project’s Traffic and Parking re-
ports
2 2 3 2
Administer contracts for plan review and in-
spection consulting services 1 2 2 3
The Height of Desert Living 220
Operating Budgets
Development Services Division
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Salaries-Full Time -$ -$ 130,773$ 125,153$
Medicare - - 1,897 1,816
Workers Compensation - - 2,157 1,326
Unemployment Insurance - - 112 82
Group Health Insurance - - 13,209 8,682
Group Dental Insurance - - 1,058 639
Group Vision Insurance - - 122 112
Disability Insurance - - 553 530
Retirement - - 14,384 13,767
Life Insurance - - 438 126
Bonus - - - 60
Dues, Subscript & Publicat - - 94 494
Meetings & Training - - 400 4,100
Office Equip Maint/Repair - - - 1,200
Telecommunications - - - 780
Rentals & Leases - - - 1,214
Printing Expense - - 83 300
Office Supplies - - 5,142 5,395
Uniforms - - 100 300
ISF-Copier Charges - - 875 475
ISF-Mail Service Charges - - 13 -
ISF-Vehicle Replacement Charges - - - 325
ISF-Motor Pool Charges - - - 153
ISF-Telecom Charges - - 400 369
Sub total Expenditures - - 171,810$ 167,398$
Transfers Out - - - -
Total Development Services -$ -$ 171,810$ 167,398$
Summary of Expenditures
Development Services Division
The Height of Desert Living 221
Building Safety Division
Service Delivery Plan
The Building Safety Division is dedicated to processing applications for permits to
construct homes, commercial buildings, fences, swimming pools and other struc-
tures in a manner that is responsive and customer friendly. The Division coordi-
nates the review of plans for the structures it permits and conducts construction
inspections.
Operating Budgets
Building Safety Division
Building
Inspection
100%
Use of Funds -Building Safety -By Program
Where does the money go?
Total Proposed Budget = $1,245,056
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Building Inspection 90,224$ 117,162$ 239,574$ 1,245,056$
Permitting 117,510 114,554 - -
Total 207,734$ 231,716$ 239,574$ 1,245,056$
Expenditures by Program
Variance Explanations:
Building Inspection: The increase is a result of increased wages and benefits for
two new part-time positions and the Chief Building Official. Also third-party in-
spection and plan review fees will now be processed through the Town.
The Height of Desert Living 222
Operating Budgets
Building Safety Division
Variance Explanations:
Wages: Amounts were added to reflect two new part-time positions, a permit
technician and a civil plans examiner, and the new Chief Building Official.
Benefits: Amounts were added to reflect the new Chief Building Official.
Contractual Services: Third-party inspection and plan review fees will now be pro-
cessed through the Town.
Wages
14%
Employment
Taxes
1%
Benefits
3%Contractual
Services
82%
Use of Funds -Building Safety -By Category
Where does the money go?
Total Proposed Budget = $1,245,056
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 131,170$ 127,435$ 119,511$ 179,348$
Employment Taxes 5,226 4,213 3,388 6,918
Benefits 31,074 31,255 25,584 35,104
Dues & Memberships 439 487 650 620
Meetings and Training 307 1,109 2,360 2,420
Maintenance and Repair 173 4,776 760 760
Utilities 1,606 1,067 1,780 1,000
Contractual Services 32,292 56,381 77,320 1,012,900
Supplies 642 464 682 1,050
Equipment 325 - 584 150
Internal Service 4,480 4,529 6,955 4,786
Total 207,734$ 231,716$ 239,574$ 1,245,056$
Expenditures by Category
The Height of Desert Living 223
Operating Budgets
Building Safety Division
Performance Measures
Quality
Activities/Results
Productivity
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Percentage of all residential building plan re-
views completed within established turna-
round times
97% 100% 97% 97%
Percentage of all commercial building plan
reviews completed within established turna-
round times
100% 100% 100% 100%
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Number of building plan reviews conducted
(multiple reviews possible) 462 510 550 600
Number of residential plan reviews conducted
(multiple reviews possible) 170 400 500 700
Number of commercial plan reviews conduct-
ed (multiple reviews possible) 18 50 65 30
Number of building inspection FTE’s 1 1* 1* 1*
Total number of permits 443 410 400 500
Total number of inspections (all inspections) 2,448 2,129 2,200 3,000
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Average expenditure per inspection during
the reporting period (includes all inspections) $84.86 $108.84 $102.05 $71.11
Average processing cost per permit $468.93 $565.16 $561.27 $426.65
*Building Inspections are performed by Building Official and 3rd party Inspectors
The Height of Desert Living 224
Operating Budgets
Building Safety Division
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Salaries-Full Time 131,162$ 127,435$ 119,511$ 137,774$
Salaries-Part Time - - - 41,574
FICA - - - 2,578
Overtime 8 - - -
Medicare 1,807 1,762 1,734 2,617
Workers Compensation 3,252 2,283 1,504 1,503
Unemployment Insurance 167 168 150 220
Group Health Insurance 14,442 14,933 10,388 16,656
Group Dental Insurance 1,166 1,163 1,006 1,291
Group Vision Insurance 168 168 136 221
Disability Insurance 458 520 506 582
Retirement 14,429 14,018 13,147 15,155
Life Insurance 411 453 401 139
Bonus - - - 160
Allowance/Stipend - - - 900
Licenses/Filing Fees - 60 - -
Dues, Subscript & Publicat 439 427 650 620
Meetings & Training 307 1,109 2,360 2,420
Equipment Maint/Repair - - 200 200
Vehicle Maint/Repair 173 4,776 560 560
Telecommunications 758 775 780 -
Gas & Oil 848 292 1,000 1,000
Printing Expense - - 200 400
Contractual Services 30,000 53,980 75,000 60,000
Bank/Merc Acct Fees 2,292 2,401 2,000 2,500
ActiveNet Fees - - 120 -
Third Party Fees - - - 950,000
Office Supplies 117 269 550 550
Safety Supplies - 42 - -
Operating Supplies 69 - - -
Uniforms 456 154 132 500
Small Tools - - 150 150
Hardware/Peripherals 324 - 434 -
ISF-Copier Charges 487 330 500 160
ISF-Mail Service Charges 51 32 25 38
ISF-Vehicle Replacement Charge 2,700 2,753 5,480 3,366
ISF-Motor Pool Charges 187 295 - 240
ISF-Telecom Charges 1,056 1,118 950 982
Sub total Expenditures 207,734 231,716 239,574 1,245,056
Transfers Out - - - -
Total Building Safety 207,734$ 231,716$ 239,574$ 1,245,056$
FY17-18 Proposed Budget
Summary of Expenditures
Building Safety
The Height of Desert Living 225
Code Compliance Division
Service Delivery Plan
The Code Compliance Division is actively involved in maintaining an excellent
quality of life by addressing community issues such as abandoned vehicles, prop-
erty maintenance, improperly maintained pools, illegal signs, improper parking
on private property, and dumping or other destruction in Town-owned washes.
The Code Compliance Division strives to address problems in a confidential,
friendly and understanding way which allows for sufficient time to come into
compliance voluntarily.
Operating Budgets
Code Compliance Division
Code Compliance
100%
Use of Funds -Code Compliance -By Program
Where does the money go?
Total Proposed Budget = $75,964
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Code Compliance 96,965$ 101,141$ 77,400$ 75,964$
Total 96,965$ 101,141$ 77,400$ 75,964$
Expenditures by Program
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 69,579$ 71,859$ 51,215$ 52,490$
Employment Taxes 3,497 2,968 1,801 1,473
Benefits 18,068 19,033 12,131 12,427
Dues & Memberships - - 150 150
Meetings and Training 376 - 900 900
Maintenance and Repair 642 2,208 560 560
Utilities 1,226 1,193 1,780 1,780
Contractual Services - - 2,572 2,600
Supplies 356 235 - 130
Equipment - 126 - -
Internal Service 3,221 3,519 6,291 3,454
Total 96,965$ 101,141$ 77,400$ 75,964$
Expenditures by Category
The Height of Desert Living 226
Operating Budgets
Code Compliance Division
Performance Measures
Quality
Productivity
Activities/Results
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Percentage of code violations brought into
voluntary compliance prior to initiation of ad-
ministrative or judicial action
99% 99% 99% 99%
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Number of Code Enforcement Officers 1 1 1 1
Number of code violation cases 752 713 725 725
Number of code violation cases reviewed in
court proceedings (does not include barking
dog cases)
4 2 2 2
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Average cost per code violation case $128.94 $141.85 $107.56 $104.87
Wages
69%
Employment
Taxes
2%
Benefits
16%
Meetings
and
Training
1%
Maintenance
and Repair
1%
Utilities
3%
Contractual
Services
3%
Internal Service
5%
Use of Funds -Code Compliance -By Category
Where does the money go?
Total Proposed Budget = $75,964
The Height of Desert Living 227
Operating Budgets
Code Compliance Division
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Salaries-Full Time 69,579$ 71,859$ 51,215$ 52,490$
Medicare 1,006 1,039 743 762
Workers Compensation 2,396 1,836 983 656
Unemployment Insurance 95 94 75 55
Group Health Insurance 9,318 9,975 5,643 5,788
Group Dental Insurance 554 556 412 426
Group Vision Insurance 81 81 54 124
Disability Insurance 244 277 216 222
Retirement 7,654 7,904 5,634 5,774
Life Insurance 217 240 172 53
Bonus - - - 40
Licenses/Filing Fees - - 100 100
Dues, Subscript & Publicat - - 50 50
Training/Cont Ed 341 - - -
Meetings & Training 35 - 900 900
Vehicle Maint/Repair 642 2,207 560 560
Telecommunications 758 775 780 780
Gas & Oil 468 418 1,000 1,000
Printing Expense - - 72 100
Contractual Services - - 2,500 2,500
Office Supplies 48 21 - -
Operating Supplies 232 - - -
Uniforms 75 213 - 130
Small Tools - 126 - -
ISF-Copier Charges 81 47 40 25
ISF-Mail Service Charges 7 25 20 22
ISF-Vehicle Replacement Charge 2,700 3,000 5,981 3,162
ISF-Motor Pool Charges 10 -
ISF-Telecom Charges 424 448 250 245
Sub total Expenditures 96,965 101,141 77,400 75,964
Transfers Out - - - -
Total Code Compliance 96,965$ 101,141$ 77,400$ 75,964$
FY17-18 Proposed Budget
Summary of Expenditures
Code Compliance
The Height of Desert Living 228
Engineering Division
Service Delivery Plan
The Engineering Division is responsible for the review of commercial and residen-
tial building plans, flood plain administration, preliminary and final plats, easement
abandonments, etc.
Operating Budgets
Engineering Division
Engineering
100%
Use of Funds -Engineering -By Program
Where does the money go?
Total Proposed Budget = $191,642
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Engineering 142,668$ 209,890$ 228,229$ 191,642$
Total 142,668$ 209,890$ 228,229$ 191,642$
Expenditures by Program
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 90,900$ 126,970$ 101,435$ 103,971$
Employment Taxes 3,908 4,206 3,486 2,856
Benefits 23,787 27,943 19,935 20,419
Dues & Memberships 1,528 636 1,595 1,870
Meetings & Training 629 250 2,240 1,540
Maintenance and Repair 230 720 - -
Utilities 3,251 2,931 780 780
Contractual Services 12,893 40,924 96,822 56,850
Supplies 597 371 296 450
Equipment 44 779 - -
Internal Service 4,901 4,160 1,640 2,906
Transfers - - - -
Total 142,668$ 209,890$ 228,229$ 191,642$
Expenditures by Category
The Height of Desert Living 229
Operating Budgets
Engineering Division
Variance Explanations:
Contractual Services: FY16-17 included budget supplements for engineering stud-
ies and surveys.
Performance Measures
Quality
Activities/Results
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Percentage of reviews of final plats, site plans
and commercial plans completed within es-
tablished turn-around time.
95% 95% 95% 95%
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Number of easements released or acquired 27 15 25 25
Wages
54%
Employment
Taxes
1%Benefits
11%
Dues &
Memberships
1%
Meetings &
Training
1%Contractual
Services
30%
Internal Service
2%
Use of Funds -Engineering -By Category
Where does the money go?
Total Proposed Budget = $191,642
The Height of Desert Living 230
Operating Budgets
Engineering Division
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Salaries-Full Time 90,657$ 126,970$ 101,435$ 103,971$
Overtime 243 - - -
Medicare 1,261 1,806 1,471 1,508
Workers Compensation 2,555 2,174 1,948 1,299
Unemployment Insurance 92 226 67 49
Group Health Insurance 12,295 12,461 7,399 7,736
Group Dental Insurance 779 706 535 553
Group Vision Insurance 107 96 73 112
Disability Insurance 321 385 430 440
Retirement 9,999 13,966 11,158 11,437
Life Insurance 285 328 340 105
Bonus - - - 36
Licenses/Filing Fees 271 86 500 500
Dues, Subscript & Publicat 1,258 550 1,095 1,370
Meetings & Training 629 250 2,240 1,540
Vehicle Maint/Repair 160 720 - -
Office Equip Maint/ Repair 70 - - -
Telecommunications 1,569 1,550 780 780
Gas & Oil 1,682 1,381 - -
Professional Fees 12,455 16,470 71,500 31,500
Printing Expense 65 149 322 350
Contractual Services - 23,846 25,000 25,000
Bank/Merc Acct Fees 373 460 - -
Office Supplies 202 99 46 -
Safety Supplies - 42 100 100
Operating Supplies 150 23 - -
Uniforms 245 206 - 200
Postage & Delivery - - 150 150
Small Tools 44 139 - -
Hardware/Peripherals - 309 - -
Equipment - 331 - -
ISF-Copier Charges 796 430 800 230
ISF-Mail Service Charges 88 37 50 42
ISF-Vehicle Replacement Charge 2,784 2,840 - 1,625
ISF-Motor Pool Charges 599 184 540 764
ISF-Telecom Charges 634 670 250 245
Sub total Expenditures 142,668 209,890 228,229 191,642
Transfers Out - - - -
Total Engineering 142,668$ 209,890$ 228,229$ 191,642$
FY17-18 Proposed Budget
Summary of Expenditures
Engineering
The Height of Desert Living 231
Mapping & Graphics Division
Service Delivery Plan
The Mapping & Graphics Division is dedicated to providing excellent customer ser-
vice in a professional and timely manner. The Division is responsible for providing
internal and external customers with maps, graphic information, and research.
Operating Budgets
Mapping & Graphics Division
Mapping &
Graphics
100%
Use of Funds -Mapping & Graphics -By Program
Where does the money go?
Total Proposed Budget = $104,868
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Mapping & Graphics 70,893$ 69,801$ 105,817$ 104,868$
Total 70,893$ 69,801$ 105,817$ 104,868$
Expenditures by Program
The Height of Desert Living 232
Operating Budgets
Mapping & Graphics Division
Variance Explanations:
Equipment: FY16-17 included the purchase of a new plotter.
Wages
66%
Employment
Taxes
1%Benefits
16%
Dues &
Memberships
1%
Meetings and
Training
2%
Maintenance
and Repair
2%
Contractual
Services
7%
Supplies
4%
Internal Service
1%
Use of Funds -Mapping & Graphics -By Category
Where does the money go?
Total Proposed Budget = $104,868
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 49,045$ 46,915$ 67,899$ 69,588$
Employment Taxes 1,156 1,006 1,238 1,184
Benefits 13,489 12,843 16,764 17,239
Dues & Memberships 3 1,064 1,000 1,000
Meetings and Training - 85 566 2,000
Maintenance and Repair - - 2,500 2,500
Utilities - - - -
Contractual Services 3,937 3,937 7,000 7,200
Supplies 1,412 3,429 3,500 3,600
Equipment - 27 5,000 -
Internal Service 212 495 350 557
Transfers Out 1,639 - - -
Total 70,893$ 69,801$ 105,817$ 104,868$
Expenditures by Category
The Height of Desert Living 233
Operating Budgets
Mapping & Graphics Division
Activities/Results
Performance Measures
FY14-15
Actual
FY15-16
Actual FY16-17 Estimate FY17-18
Target
Work order survey satisfaction rating 96% 95% 95% 95%
Quality
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Number of internal customer requests pro-
cessed 300 250 250 250
Number of aerial site plans completed 100 75 100 100
Number of external customer requests pro-
cessed 80 75 100 100
GIS database maintenance in hours 60 80 80 80
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Salaries-Full Time 49,037$ 46,915$ 67,899$ 69,588$
Overtime 8 - - -
Medicare 705 673 984 1,010
Workers Compensation 389 279 179 119
Unemployment Insurance 62 54 75 55
Group Health Insurance 7,228 6,886 8,076 8,445
Group Dental Insurance 487 426 649 660
Group Vision Insurance 50 44 54 75
Disability Insurance 175 175 288 294
Retirement 5,395 5,160 7,469 7,655
Life Insurance 154 151 228 70
Bonus - - - 40
Dues, Subscript & Publicat - - 1,000 1,000
Licenses/Filing Fees 3 1,064 - -
Meetings & Training - 85 566 2,000
Equipment Maint/Repair - - 2,500 2,500
Professional Fees 3,937 3,937 7,000 7,000
Printing Expense - - - 100
Bank/Merc Acct Fees - - - 100
Office Supplies 1,412 3,429 3,500 3,500
Uniforms - - - 100
Hardware/Peripherals - 27 5,000 -
ISF-Copier Charges - 199 - 150
ISF-Vehicle Replacement Charges - - - 110
ISF-Motor Pool Charges 1 74 100 52
ISF-Telecom Charges 211 223 250 245
Sub total Expenditures 69,254 69,801 105,817 104,868
Transfers Out 1,639 - - -
Total Mapping & Graphics 70,893$ 69,801$ 105,817$ 104,868$
FY17-18 Proposed Budget
Summary of Expenditures
Mapping & Graphics
The Height of Desert Living 234
Planning & Zoning Division
Service Delivery Plan
The Planning & Zoning Division is dedicated to enhancing the quality of life in
Fountain Hills through innovative, proven planning techniques, and providing ex-
cellent customer service in a professional and timely manner. The Division imple-
ments land use planning related goals, policies and programs as approved by the
Town Council. The Division processes applications for zoning interpretations and
verifications, preliminary and final sub-division plats, variances from the require-
ments of the Zoning Ordinance, Temporary Use Permits, Special Use Permits,
Commercial Site Plans, signs and amendments to the General Plan and Area Spe-
cific Plans. The Division also processes amendments to the Town’s regulations, the
Zoning Ordinance, Subdivision Ordinance and Town Code.
Operating Budgets
Planning & Zoning Division
Planning &
Zoning
100%
Use of Funds -Planning -By Program
Where does the money go?
Total Proposed Budget = $105,554
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Current Planning 101,425 104,017 -$ -$
Environmental Service 32,419 28,742 - -
Long Range Planning 27,129 29,164 - -
Planning & Zoning - - 121,309 105,554
Total 160,973$ 161,923$ 121,309$ 105,554$
Expenditures by Program
The Height of Desert Living 235
Operating Budgets
Planning & Zoning Division
Wages
72%
Employment
Taxes
2%
Benefits
15%
Dues &
Memberships
2%
Meetings and
Training
1%
Contractual
Services
6%
Supplies
1%
Internal Service
1%
Use of Funds -Planning -By Category
Where does the money go?
Total Proposed Budget = $105,554
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 116,465$ 113,562$ 85,703$ 75,850$
Employment Taxes 5,583 4,265 2,916 2,097
Benefits 27,253 26,860 16,186 15,970
Dues & Memberships 5,323 10,189 1,953 1,754
Meetings and Training - 1,527 4,750 1,200
Maintenance and Repair 70 - 400 -
Utilities 605 935 780 -
Contractual Services 1,824 1,535 4,122 6,150
Supplies 1,238 1,425 345 1,100
Equipment 76 - 2,100 100
Internal Service 2,536 1,625 2,054 1,333
Total 160,973$ 161,923$ 121,309$ 105,554$
Expenditures by Category
The Height of Desert Living 236
Operating Budgets
Planning & Zoning Division
Performance Measures
Quality
Activities/Results
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Percentage of first reviews of plans complet-
ed within the established Department turna-
round time
100% 100% 100% 100%
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Number of temporary use permits completed 0 N/A 24 24
Number of ordinance/code changes pro-
cessed 4 4 8 8
Number of zoning cases 6 8 27 27
Number of Site Plans reviewed 6 12 6 6
The Height of Desert Living 237
Operating Budgets
Planning & Zoning Division
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Salaries-Full Time 116,409$ 113,561$ 85,703$ 75,850$
Overtime 55 - - -
Medicare 1,673 1,634 1,243 1,114
Workers Compensation 3,781 2,493 1,598 928
Unemployment Insurance 129 138 75 55
Group Health Insurance 12,786 12,752 5,643 5,788
Group Dental Insurance 771 726 412 426
Group Vision Insurance 108 102 54 75
Disability Insurance 411 425 362 321
Retirement 12,812 12,492 9,428 8,344
Life Insurance 366 363 287 76
Bonus - - - 40
Allowance/Stipend - - - 900
Licenses/Filing Fees 518 9,401 1,250 1,250
Dues, Subscript & Publicat 4,805 788 703 504
Meetings & Training - 1,527 4,750 1,200
Equipment Maint/Repair - - 400 -
Office Equip Maint/ Repair 70 - - -
Telecommunications 605 935 780 -
Professional Fees 218 - - -
Printing Expense - 72 822 350
Advertising/Signage 1,388 1,036 2,500 5,000
Bank/Merc Acct Fees 218 427 800 800
Office Supplies 1,060 412 145 900
Food & Beverage Supplies - 10 - -
Program Materials 80 964 - -
Uniforms 97 39 200 200
Small Tools - - 100 100
Software 76 - - -
Equipment - - 2,000 -
ISF-Copier Charges 1,593 732 1,500 450
ISF-Mail Service Charges 304 180 250 148
ISF-Vehicle Replacement Charge - - - 333
ISF-Motor Pool Charges 110 155 54 157
ISF-Telecom Charges 530 559 250 245
Subtotal Expenditures 160,973 161,923 121,309 105,554
Transfers Out - - - -
Total Planning 160,973$ 161,923$ 121,309$ 105,554$
FY17-18 Proposed Budget
Summary of Expenditures
Planning
The Height of Desert Living 238
Operating Budgets
Planning & Zoning Division
The Height of Desert Living 239
Community Services
Operating Budgets
Community Services
The Height of Desert Living 240
Operating Budgets
Community Services Department
Note: Numbers in parentheses represent full-time equivalents (FTE).
Director
Executive Assistant
Parks SupervisorRecreation Manager
COMMUNITY SERVICES DEPARTMENT
Groundskeeper II
*Customer Service Rep I
(.53)
*Customer Service Rep I
(.35)
Community Center
Operations Coordinator
Community Center
Manager
Senior Services
Supervisor
*Senior Services Assistant
(.45)
*Home Delivered Meals
Coordinator (.75)
*Senior Services
Activities
Coordinator (.58)
Park
Operations
Lead
*Operations Sup Worker
(.71)
*Operations Sup Worker
(.29)
* Part time
Full Time
Rec. CoordinatorRec. Coordinator
*Park Attendant
(.35)
*Park Attendant
(.32)
*Park Attendant
(.39)
*Park Attendant
(.48)
*Park Attendant
(.12)
*Operations Sup Worker
(.25)
*Operations Sup Worker
(.08)
*Park Attendant
(.30)
*Operations Sup Worker
(.25)
*Lead Park
Attendant (.49)
Communication & Marketing
Coordinator (.8)
(shared with Administration)
Full Time
Shared
*Operations Sup Worker
(.07)
Park
Operations
Lead
Park
Operations
Lead
The Height of Desert Living 241
Operating Budgets
Community Services Department
COMMUNITY SERVICES
Mission Statement
The mission of the Community Services Department is to provide exceptional cus-
tomer service to enhance the quality of life by providing and maintaining safe,
available, and accessible parks and facilities, recreation programs, events, and
services that will meet the intellectual, social, cultural, and leisure needs of all res-
idents.
Department Overview
Management and operations of Parks, Recreation, Community Center, Senior Ser-
vices, McDowell Mountain Preserve, Desert Botanical Garden, a growing public
trails system, public art, tourism, and the Avenue of the Fountains Plaza.
Division
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Community Services -$ -$ 205,342$ 204,845$
Recreation 527,535 588,270 485,659 554,413
Parks 1,005,310 1,113,143 1,328,477 1,124,394
Community Center Operations 430,739 215,173 222,606 242,784
Senior Services 214,706 203,480 222,475 225,677
Total 2,178,290$ 2,120,066$ 2,464,559$ 2,352,113$
Expenditures by Division
Community
Services
9%
Recreation
24%
Parks
47%
Community
Center
Operations
10%
Senior Services
10%
Use of Funds -Community Services -By Division
Where does the money go?
Total Proposed Budget = $2,352,113
The Height of Desert Living 242
Variance Explanations:
Administration: Individual park administrative programs were combined into Op-
erations for more efficient managing and reporting purposes and an amount was
added in Contingency for anticipated recreation program costs associated with in-
creased registrations.
Community Events: Budgeted amounts increased for Town events.
Fountain: FY16-17 included the repair costs of Fountain Pump #1.
Open Space: Budget supplements were included for supplies and signage for new
trails, the opening of the new Adero Canyon trailhead and the costs associated
with it.
Senior Membership: The program was combined into Operations for more efficient
managing and reporting purposes.
Operating Budgets
Community Services Department
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration 557,661$ 409,496$ 772,422$ 615,813$
Amenities 234,832 328,783 - -
Art & Culture 38,857 36,372 - -
Boards & Commissions 53,865 46,357 - -
Community Events 102,117 109,497 96,229 146,778
Event Planning 54,514 54,562 - -
Field Prep/Maintenance 171,716 171,163 - -
Fountain 196,149 195,730 262,375 200,375
Home Delivered Meals 56,661 51,965 63,464 61,637
Landscape Maintenance 184,317 183,682 - -
Open Space 37,249 26,436 66,058 35,658
Operations 121,833 109,780 1,033,689 1,210,404
Senior Membership 93,129 98,185 68,382 -
Social/Community Services 72,515 71,657 - -
Special Events 23,450 25,737 - -
Special Interest Programs 30,697 32,806 20,007 15,847
Sports Activities 61,520 85,511 53,602 35,636
Youth & Teen Programs 87,208 82,347 28,331 29,965
Total 2,178,290$ 2,120,066$ 2,464,559$ 2,352,113$
Expenditures by Program
The Height of Desert Living 243
Operating Budgets
Community Services Department
Administration
26%
Community
Events
6%
Fountain
9%
Home Delivered
Meals
3%
Open Space
2%
Operations
50%
Special Interest
Programs
1%
Sports Activities
2%
Youth &
Teen
Programs
1%
Use of Funds -Community Services -By Program
Where does the money go?
Total Proposed Budget = $2,352,113
The Height of Desert Living 244
Operating Budgets
Community Services Department
Variance Explanations:
Maintenance and Repair: FY16-17 included improvements made to the dog park
at Desert Vista Park and included the repair costs of Fountain Pump #1.
Equipment: FY16-17 included a budget transfer for the unanticipated resurfacing
of the Splash Pad at Fountain Park.
Contingency: Amount was added for anticipated recreation program costs associ-
ated with increased registrations
Wages
39%
Employment
Taxes
2%
Benefits
8%
Meetings and
Training
1%
Maintenance
and Repair
7%
Utilities
17%
Contractual
Services
18%
Supplies
5%
Equipment
1%Internal Service
2%
Use of Funds -Community Services -By Category
Where does the money go?
Total Proposed Budget = $2,352,113
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 810,544$ 857,996$ 879,463$ 923,442$
Employment Taxes 53,740 48,395 44,770 39,989
Benefits 175,507 186,616 170,779 180,569
Dues & Memberships 4,621 4,284 5,092 6,014
Meetings and Training 11,284 7,179 12,425 15,750
Maintenance and Repair 167,243 155,096 321,968 156,102
Utilities 280,115 325,711 354,830 374,178
Contractual Services 304,634 350,553 431,945 428,917
Supplies 112,512 79,300 119,864 122,361
Equipment 21,524 9,580 64,550 27,400
Damages/Vandalism 1,226 3,863 2,100 2,100
Internal Service 41,840 41,489 54,303 50,291
Transfers 193,500 - 2,470 -
Contingency - - - 25,000
Capital Expenditures - 50,004 - -
Total 2,178,290$ 2,120,066$ 2,464,559$ 2,352,113$
Expenditures by Category
The Height of Desert Living 245
Operating Budgets
Community Services Department
FY17-18 Objectives
Initiative Strategic Value Estimated Cost/Funding
Source
Complete the Adero Canyon
Trailhead.
R1, R2 and R3 – Recreational
opportunities and amenities.
$2.2 million – Development
Fees/CIP
Be named Playful City R1 and R4 – Recreational op-
portunities and amenities.
$0
To continue to increase the
number of special events.
C2 – Civility and R1, R2 and R3
– Recreational opportunities
and amenities.
To be Determined/General
Fund
To continue to participate in
the Youth Coalition.
P5 – Public Safety Health and
Welfare.
$0
FY17-18 Department Accomplishments
Initiative Strategic Value
Completed the sixth and final phase of improve-
ments to Fountain Park
R1 – Recreational opportunities and amenities.
Named Playful City – 6th consecutive year. R1 – Recreational opportunities and amenities.
Won an AZ Parks and Recreation award and four
tourism awards.
R1 – Recreational opportunities and amenities.
Several grants were awarded to tourism. R1 – Recreational opportunities and amenities.
Completed the reconstruction of all public tennis
courts in Town.
R1 – Recreational opportunities and amenities.
Completed demolition of the bus barn in Four
Peaks Park.
R1 – Recreational opportunities and amenities.
Completed resurfacing of the basketball courts
at Golden Eagle Park.
R1 – Recreational opportunities and amenities.
Hosted a number of new special events on the
Avenue of the Fountains Plaza and Fountain
Park.
R1 – Recreational opportunities and amenities.
Installed with Kiwanis (playground) at Golden
Eagle Park and with Rotary (musical play-
ground) at Fountain Park.
R1 – Recreational opportunities and amenities.
The Height of Desert Living 246
Operating Budgets
Community Services Department
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
FY17-18 Proposed Budget
Summary of Expenditures
Community Services Department
General Fund
Salaries-Full Time 622,757$ 678,024$ 678,279$ 712,559$
Salaries-Part Time 186,762 178,102 201,184 210,882
Overtime 1,024 1,869 - -
FICA 11,270 11,184 12,473 12,902
Medicare 11,514 12,192 12,754 13,449
Workers Compensation 28,378 22,660 17,498 12,048
Unemployment Insurance 2,580 2,358 2,045 1,590
Group Health Insurance 95,269 103,608 83,343 83,993
Group Dental Insurance 6,611 6,438 6,828 6,751
Group Vision Insurance 968 987 851 1,074
Disability Insurance 2,145 2,493 2,873 3,013
Retirement 68,602 70,960 74,611 78,384
Life Insurance 1,912 2,130 2,273 717
Bonus - - - 1,236
Allowance/Stipend - - - 5,400
Licenses/Filing Fees 1,756 1,695 1,710 1,940
Dues, Subscript & Publicat 2,865 2,589 3,382 4,074
Training/Cont Ed 4,378 - - -
Meetings & Training 6,906 7,179 11,275 14,600
Boards & Commissions - - 1,150 1,150
Building Maint/Repair 915 - 1,000 1,300
HVAC Repair - 685 1,400 1,400
Plumbing Repair 1,043 1,015 2,650 2,650
Electrical Repair/Maint 6,593 8,959 5,750 5,950
Fire Protection Systems 640 - 2,200 2,440
Grounds Maint/Repair 6,026 9,770 111,704 23,300
Irrigation Repair 14,296 22,456 15,400 15,400
Backflow Testing & Maintenance 495 392 2,450 2,450
Drainage Maint/Repair - 1,900 - -
Storm Damage Cleanup 2,006 - - -
Equipment Maint/Repair 34,749 44,872 90,090 22,090
Vehicle Maint/Repair 17,320 5,484 11,100 11,010
Office Equip Maint/ Repair 2,860 3,911 2,000 2,004
Other Maint/Repair 39,470 20,138 34,350 31,600
Art Maint/Repair/Install 6,600 5,284 - -
Parking Lot Repair 1,269 - - -
Striping 927 754 2,380 2,380
Sidewalk/Pathway Repair 1,249 10,582 1,600 1,600
Sign Repair & Replacement 3,124 3,472 7,825 12,825
Painting 1,464 4,009 1,803 1,803
Lighting Repair 26,196 11,412 28,266 15,900
Electricity Expense 207,542 218,791 248,100 251,096
Refuse/Recycling 4,962 5,553 6,380 6,380
Telecommunications 9,218 9,029 7,514 6,466
Water/Sewer 46,682 81,801 78,024 95,424
Gas & Oil 11,711 10,537 14,812 14,812
Professional Fees 22,312 35,320 33,500 35,252
Instructor Fees 14,509 33,789 56,229 31,980
Rentals & Leases 35,309 29,721 34,001 57,001
Printing Expense 2,564 2,188 5,270 7,705
The Height of Desert Living 247
Operating Budgets
Community Services Department
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
FY17-18 Proposed Budget
Summary of Expenditures
Community Services Department
General Fund-continued
Advertising/Signage 4,501$ 2,637$ 3,250$ 3,250$
Contractual Services 43,295 37,498 54,200 52,074
Constituent Communication 25,050 25,259 33,890 33,990
Bank/Merc Acct Fees 4,364 5,256 8,000 8,345
Community Contracts/Events 79,296 74,547 65,000 53,500
Landscape Contracts 65,544 96,162 128,020 134,294
ActiveNet Fees 7,890 8,178 10,585 11,526
Office Supplies 2,985 3,110 7,550 3,700
Cleaning/Janitorial Supplies 10,924 12,636 12,153 14,779
Safety Supplies 867 164 1,100 1,100
Operating Supplies 61,387 27,835 55,593 66,528
Food & Beverage Supplies 2,830 2,492 2,070 2,520
Program Materials 26,597 30,462 36,905 30,005
Uniforms 2,695 2,597 3,593 3,729
Postage & Delivery 4,227 4 900 -
Small Tools 5,844 3,686 7,120 8,900
Hardware/Peripherals 886 1,717 5,000 2,000
Furniture/Appliances 10,335 726 15,000 16,500
Equipment 4,459 3,451 - -
Park Improvements Exp - - 37,430 -
Damages/Vandalism 1,226 3,863 2,100 2,100
ISF-Copier Charges 6,318 6,032 7,751 4,156
ISF-Mail Service Charges 479 325 466 299
ISF-Vehicle Replacement Charge 29,108 29,691 39,296 38,233
ISF-Motor Pool Charges 83 217 - 191
ISF-Telecom Charges 5,852 6,225 6,790 7,414
Contingency - 50,004 - 25,000
Sub total Expenditures 1,984,790 2,121,066 2,462,089 2,352,113
Transfers Out 193,500 - 2,470 -
Total Community Services 2,178,290$ 2,121,066$ 2,464,559$ 2,352,113$
The Height of Desert Living 248
Community Services Division
Service Delivery Plan
The Community Services Division, through its administrative services, provides di-
rection to and clerical support for the Department by the Community Services Di-
rector and Executive Assistant.
Operating Budgets
Community Services Division
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration -$ -$ 205,342$ 204,845$
Total -$ -$ 205,342$ 204,845$
Expenditures by Program
Administration
100%
Use of Funds -Community Services -By Program
Where does the money go?
Total Proposed Budget = $204,845
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages -$ -$ 153,418$ 157,891$
Employment Taxes - - 2,864 2,672
Benefits - - 35,485 36,442
Meetings and Training - - 1,150 2,150
Maintenance and Repair - - 500 500
Utilities - - 1,140 1,380
Supplies - - 4,500 450
Internal Service - - 6,285 3,360
Total -$ -$ 205,342$ 204,845$
Expenditures by Category
The Height of Desert Living 249
Operating Budgets
Community Services Division
Wages
77%
Employment
Taxes
1%Benefits
18%Meetings and
Training
1%
Utilities
1%
Internal Service
2%
Use of Funds -Community Services -By Category
Where does the money go?
Total Proposed Budget = $204,845
Performance Measures
Activities/Results
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Continue to serve as staff liaison to the two
advisory commissions 18 18 18 15
Continue to support joint commission and
Council meetings 2 2 2 2
Prepare commission meeting minutes and
post approved meeting minutes
36 36 36 30
Quality
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Continue to provide support for various im-
provements to the parks Yes Yes Yes Yes
Administer contracts for various capital pro-
jects 1 2 2 3
Productivity
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Monitor number of trail users N/A N/A 1,000 1,900
The Height of Desert Living 250
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Salaries-Full Time -$ -$ 153,418$ 157,891$
Medicare - - 2,224 2,291
Workers Compensation - - 490 271
Unemployment Insurance - - 150 110
Group Health Insurance - - 16,031 16,656
Group Dental Insurance - - 1,264 1,291
Group Vision Insurance - - 149 221
Disability Insurance - - 650 667
Retirement - - 16,877 17,368
Life Insurance - - 514 159
Bonus - - - 80
Meetings & Training - - - 1,000
Boards & Commissions - - 1,150 1,150
Vehicle Maint/Repair - - 500 500
Telecommunications - - 540 780
Gas & Oil - - 600 600
Office Supplies - - 4,500 450
ISF-Copier Charges - - 10 10
ISF-Mail Service Charges - - 30 2
ISF-Vehicle Replacement Charge - - 5,745 2,856
ISF-Telecom Charges - - 500 492
Sub total Expenditures - - 205,342$ 204,845$
Transfers Out - - - -
Total Community Services -$ -$ 205,342$ 204,845$
FY17-18 Proposed Budget
Summary of Expenditures
Community Services Division
Operating Budgets
Community Services Division
The Height of Desert Living 251
Community Center Division
Service Delivery Plan
The Community Center strives to enhance the quality of life of Fountain Hills resi-
dents by providing and maintaining a safe, available, and accessible facility that
will meet the needs of all residents.
Operating Budgets
Community Center Division
Variance Explanations:
Administration/Operations: These programs were combined into Operations for
more efficient managing and reporting purposes.
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration 242,164$ 50,831$ 100,587$ -$
Boards & Commissions 12,228 - - -
Event Planning 54,514 54,562 - -
Operations 121,833 109,780 122,019 242,784
Total 430,739$ 215,173$ 222,606$ 242,784$
Expenditures by Program
Operations
100%
Use of Funds -Community Center -By Program
Where does the money go?
Total Proposed Budget = $242,784
The Height of Desert Living 252
Operating Budgets
Community Center Division
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 163,934$ 155,700$ 146,139$ 159,993$
Employment Taxes 11,977 10,233 9,286 8,734
Benefits 30,654 29,355 21,770 23,396
Dues & Memberships 642 779 870 1,092
Meetings and Training 146 - 2,000 2,000
Maintenance and Repair 2,626 1,868 2,000 2,004
Utilities 1,453 1,469 1,140 1,140
Contractual Services 9,354 7,515 14,654 18,654
Supplies 3,007 3,085 3,650 3,650
Equipment 10,867 2,576 18,020 18,800
Internal Service 2,579 2,593 3,077 3,321
Transfers 193,500 - - -
Total 430,739$ 215,173$ 222,606$ 242,784$
Expenditures by Category
Wages
66%
Employment
Taxes
4%
Benefits
9%
Meetings and
Training
1%
Maintenance and
Repair
1%
Contractual
Services
8%
Supplies
2%
Equipment
8%
Internal Service
1%
Use of Funds -Community Center -By Category
Where does the money go?
Total Proposed Budget = $242,784
The Height of Desert Living 253
Performance Measures
Quality
Productivity
1 Population for FY13-14 - FY17-18 is based on the 2010 U.S. Census.
Operating Budgets
Community Center Division
Activities/Results
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
To attain a high overall satisfaction rating
(good or better) with quality on rental evalu-
ations
N/A N/A Good Good
To achieve a high return rate on rental sur-
veys N/A N/A 50% 50%
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Number of bookings 3,946 3,628 3,809 4,000
Number of patrons served 78,600 68,072 71,475 75,000
Number of hours worked by volunteer staff in
support of facility operations 884 884 884 892
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Net operating costs of facility per capita1 $10.64 $10.13 $9.90 $10.38
The Height of Desert Living 254
Operating Budgets
Community Center Division
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Salaries-Full Time 108,109$ 103,139$ 88,901$ 99,181$
Salaries-Part Time 55,755 52,434 57,238 60,812
Overtime 70 127 - -
FICA 3,459 3,302 3,548 3,701
Medicare 2,365 2,256 2,120 2,310
Workers Compensation 5,695 4,183 3,200 2,336
Unemployment Insurance 456 492 418 387
Group Health Insurance 16,810 16,351 10,439 10,708
Group Dental Insurance 1,056 918 762 788
Group Vision Insurance 174 163 115 138
Disability Insurance 379 389 377 419
Retirement 11,896 11,198 9,779 10,910
Life Insurance 340 334 298 100
Bonus - - - 333
Licenses/Filing Fees 568 613 600 600
Dues, Subscript & Publicat 75 167 270 492
Meetings & Training 146 - 2,000 2,000
Equipment Maint/Repair 580 - - -
Office Equip Maint/ Repair 1,921 1,869 2,000 2,004
Other Maint/Repair 125 - - -
Telecommunications 1,453 1,469 1,140 1,140
Professional Fees - - 300 5,300
Rentals & Leases 3,098 3,272 3,480 3,480
Printing Expense - - 1,130 130
Advertising/Signage 3,913 2,448 2,850 2,850
Constituent Communication 699 - 3,000 3,000
Bank/Merc Acct Fees 1,091 1,138 2,961 2,961
ActiveNet Fees 553 656 933 933
Office Supplies 466 501 450 450
Cleaning/Janitorial Supplies - 8 - -
Operating Supplies 792 200 1,000 1,000
Food & Beverage Supplies 328 697 550 550
Program Materials 842 1,118 1,000 1,000
Uniforms 454 562 650 650
Postage & Delivery 126 - - -
Small Tools 531 301 3,020 3,800
Furniture/Appliances - - 15,000 15,000
Hardware/Peripherals - 749 - -
Furniture/Appliances 10,335 726 - -
Equipment - 800 - -
ISF-Copier Charges 422 391 820 360
ISF-Mail Service Charges 5 3 7 4
ISF-Vehicle Replacement Charges - - - 60
ISF-Motor Pool Charges - - - 28
ISF-Telecom Charges 2,152 2,199 2,250 2,869
Sub total Expenditures 237,239 215,173 222,606 242,784
Transfers Out 193,500 - - -
Total Community Center 430,739$ 215,173$ 222,606$ 242,784$
FY17-18 Proposed Budget
Summary of Expenditures
Community Center
The Height of Desert Living 255
Parks Division
Service Delivery Plan
The Parks Division staff is dedicated to providing safe, clean and green parks that
will meet the intellectual, social, cultural, and leisure needs of all park patrons. The
Town’s park system has been developed to enhance the quality of life of Fountain
Hills residents with hiking trails and park facilities for Youth and Adult Sports Pro-
grams, Youth and Teen Programs, Special Events, and Facility Rentals. Each year,
our experienced staff works to meet the goals through efficient park maintenance
and operations methods.
Operating Budgets
Parks Division
Town Hall
8%
Fountain Park
38%
Golden Eagle
Park
25%
Four Peaks Park
10%
Desert Vista Park
8%
Open
Space/Trails
3%
Avenue of the
Fountains Plaza
8%
Uses of Funds -Parks -By Location
Where the Money Goes
Total Proposed Budget = $1,124,394
Location Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Town Hall -$ -$ 83,594$ 84,781$
Fountain Park 396,811 402,816 524,769 435,342
Golden Eagle Park 327,719 356,344 291,620 275,746
Four Peaks Park 141,793 137,923 112,926 111,785
Desert Vista Park 101,738 111,382 173,211 87,958
Open Space/Trails 37,249 26,436 66,058 35,658
Avenue of the Fountains Plaza - 78,242 76,299 93,124
Total 1,005,310$ 1,113,143$ 1,328,477$ 1,124,394$
Expenditures by Location
Variance Explanations:
Desert Vista Park: FY16-17 included improvements made to the dog park.
Open Space/Trails: Budget supplements were included for supplies and signage
for new trails, the opening of the new Adero Canyon trailhead and the costs asso-
ciated with it.
Avenue of the Fountains Plaza: Grounds maintenance and water budgets were in-
creased to reflect higher actual costs.
The Height of Desert Living 256
Operating Budgets
Parks Division
Administration
8%
Fountain
18%
Open Space
3%
Operations
71%
Uses of Funds -Parks -By Program
Where the Money Goes
Total Proposed Budget = $1,124,394
Variance Explanations:
Fountain: FY16-17 included the repair costs of Fountain Pump #1.
Open Space: Budget supplements were included for supplies and signage for new
trails, the opening of the new Adero Canyon trailhead and the costs associated
with it.
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration 181,047$ 207,349$ 88,374$ 84,781$
Amenities 234,832 328,783 - -
Field Prep/Maintenance 171,716 171,163 - -
Fountain 196,149 195,730 262,375 200,375
Landscape Maintenance 184,317 183,682 - -
Open Space 37,249 26,436 66,058 35,658
Operations - - 911,670 803,580
Total 1,005,310$ 1,113,143$ 1,328,477$ 1,124,394$
Expenditures by Program
The Height of Desert Living 257
Operating Budgets
Parks Division
Wages
20%
Employment
Taxes
1%
Benefits
6%
Meetings and
Training
1%
Maintenance and
Repair
14%
Utilities
33%
Contractual
Services
15%
Supplies
7%
Internal Service
3%
Uses of Funds -Parks -By Category
Where the Money Goes
Total Proposed Budget = $1,124,394
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 278,316$ 292,154$ 219,574$ 225,623$
Employment Taxes 17,526 15,148 11,000 8,567
Benefits 82,225 86,061 64,273 66,279
Dues & Memberships 747 819 885 1,040
Meetings and Training 1,144 1,888 1,875 6,350
Maintenance and Repair 154,141 145,485 319,418 153,548
Utilities 274,805 320,612 350,822 370,333
Contractual Services 84,964 122,040 204,522 168,250
Supplies 72,924 42,026 75,470 81,802
Equipment 9,598 5,139 41,530 4,100
Damages/Vandalism 1,226 3,863 2,100 2,100
Internal Service 27,694 27,904 35,008 36,402
Transfers - - 2,000 -
Capital Expenditures - 50,004 - -
Total 1,005,310$ 1,113,143$ 1,328,477$ 1,124,394$
Expenditures by Category
Variance Explanations:
Maintenance and Repair: FY16-17 included improvements made to the dog park
at Desert Vista Park and included the repair costs of Fountain Pump #1.
Equipment: FY16-17 included a budget transfer for the unanticipated resurfacing
of the Splash Pad at Fountain Park.
The Height of Desert Living 258
Operating Budgets
Parks Division
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
FY17-18 Proposed Budget
Summary of Expenditures
Parks
General Fund
Salaries-Full Time 277,498$ 290,782$ 219,574$ 225,623$
Salaries-Part Time - 136 - -
Overtime 818 1,236 - -
FICA - 8 - -
Medicare 3,974 4,130 3,185 3,314
Workers Compensation 13,006 10,425 7,441 4,979
Unemployment Insurance 546 584 374 274
Group Health Insurance 46,672 48,969 35,392 34,404
Group Dental Insurance 2,736 2,767 2,737 2,552
Group Vision Insurance 425 409 328 423
Disability Insurance 941 1,007 930 953
Retirement 30,614 32,060 24,151 24,819
Life Insurance 837 848 735 228
Bonus - 200
Allowance/Stipend - 2,700
Licenses/Filing Fees 552 440 440 590
Dues, Subscript & Publicat 195 379 445 450
Training/Cont Ed 889 - - -
Meetings & Training 255 1,888 1,875 6,350
Building Main/Repair 915 - 1,000 1,300
HVAC Repair - 685 1,400 1,400
Plumbing Repair 1,043 1,015 2,650 2,650
Electrical Repair/Maint 6,593 8,959 5,750 5,950
Fire Protection Systems 640 - 2,200 2,440
Grounds Maint/Repair 6,026 9,770 111,704 23,300
Irrigation Repair 14,296 22,456 15,400 15,400
Backflow Testing & Maintenance 495 393 2,450 2,450
Drainage Maint/Repair - 1,900 - -
Storm Damage Cleanup 2,006 - - -
Equipment Maint/Repair 34,169 44,872 90,090 22,090
Vehicle Maint/Repair 16,065 5,432 10,600 10,510
Other Maint/Repair 39,345 20,138 34,350 31,600
Parking Lot Repair 1,269 - - -
Striping 927 753 2,380 2,380
Sidewalk/Pathway Repair 1,249 10,582 1,600 1,600
Sign Repair & Replacement 1,442 3,109 7,775 12,775
Painting 1,465 4,009 1,803 1,804
Lighting Repair 26,196 11,412 28,266 15,900
Electricity Expense 207,542 218,791 248,100 251,096
Refuse/Recycling 4,962 5,553 6,380 6,380
Telecommunications 4,118 4,183 4,106 3,220
Water/Sewer 46,682 81,801 78,024 95,424
Gas & Oil 11,501 10,284 14,212 14,212
Professional Fees 10,049 16,650 20,000 15,200
Rentals & Leases 6,413 6,060 7,380 7,380
Printing Expense 2,099 1,953 2,900 6,400
Bank/Merc Acct Fees 385 677 551 771
Community Contracts/Events - - 45,000 3,500
The Height of Desert Living 259
Operating Budgets
Parks Division
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
FY17-18 Proposed Budget
Summary of Expenditures
Parks
General Fund-continued
Landscape Contracts 65,544$ 96,162$ 128,020$ 134,294$
ActiveNet Fees 475 539 671 705
Office Supplies 23 4 100 100
Cleaning/Janitorial Supplies 10,824 12,610 12,153 14,779
Safety Supplies 867 149 1,100 1,100
Operating Supplies 58,222 26,404 52,083 63,153
Food & Beverage Supplies - 7 120 120
Program Materials 1,119 1,203 7,800 300
Uniforms 1,869 1,650 2,114 2,250
Small Tools 5,139 2,488 4,100 4,100
Equipment 4,459 2,651 - -
Park Improvements Exp - - 37,430 -
Damages/Vandalism 1,226 3,863 2,100 2,100
ISF-Copier Charges 601 287 451 450
ISF-Mail Service Charges 77 9 6 1
ISF-Vehicle Replacement Charge 26,170 26,693 33,551 34,971
ISF-Motor Pool Charges - 22 - -
ISF-Telecom Charges 845 893 1,000 980
Park Improvements - 50,004 - -
Sub total Expenditures 1,005,310 1,113,143 1,326,477 1,124,394
Transfers Out - - 2,000 -
Total Parks 1,005,310$ 1,113,143$ 1,328,477$ 1,124,394$
The Height of Desert Living 260
Operating Budgets
Parks Division
Performance Measures
Quality
Productivity
Activities/Results
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Maintain a high overall satisfaction rating
(good or better) of maintenance/operations Good Good Good Good
Number of Special Events hosted in parks 30 27 50 55
Appearance/availability Good Good Good Good
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Restroom serviced and cleaned 365 days 365 days 365 days 365 days
Ramadas serviced and cleaned 365 365 365 365
Trails maintained and ready for use daily 365 365 365 365
Trailhead promotions with brochures, maps
and Town website 365 365 365 365
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Net expenditures for park operations per cap-
ita* $36.65 $40.28 $51.58 $45.86
Park rentals/
Revenue 165/
$24,038
208/
$56,832
206/
$25,570
225/
$30,260
Fountain Hills Hiking Trail visitors 1000+ 1000+ 7000+ 8000+
Fountain Hills Recreation Statistics:
119 Acres of Developed Parks
740 Acres of Mountain Preserve Park
8 Acres of Botanical Garden Preserve
59.2 Acres of Lake Overlook Trail Preserve
5.6 Miles of Preserve Trails
8.7 Miles of Urban Trails (FIT)
* Population for FY13-14 - FY17-18 is based on the 2010 U.S. Census.
The Height of Desert Living 261
Recreation Division
Service Delivery Plan
The Recreation Division strives to enhance the quality of life of Fountain Hills resi-
dents by providing recreation services that will meet the intellectual, social, cultur-
al, and leisure needs of all residents. Program activities include: Special Interest
Classes, Youth and Adult Sports Programs, Youth and Teen Programs, and Special
Events.
Operating Budgets
Recreation Division
Variance Explanations:
Community Events: Budgeted amounts increased for Town events.
Sports Activities: FY16-17 had to increase the budget for instructor fees due to
increased participation.
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration 82,090$ 97,988$ 287,490$ 326,187$
Art & Culture 38,857 36,372 - -
Boards & Commissions 29,081 46,355 - -
Community Events 102,117 109,497 96,229 146,778
Social/Community Service 72,515 71,657 - -
Special Events 23,450 25,737 - -
Special Interest Programs 30,696 32,806 20,007 15,847
Sports Activities 61,520 85,511 53,602 35,636
Youth & Teen Programs 87,208 82,347 28,331 29,965
Total 527,534$ 588,270$ 485,659$ 554,413$
Expenditures by Program
Administration
59%
Community
Events
27%
Special Interest
Programs
3%
Sports Activities
6%
Youth & Teen
Programs
5%
Use of Funds -Recreation -By Program
Where does the money go?
Total Proposed Budget = $554,413
The Height of Desert Living 262
Operating Budgets
Recreation Division
Wages
42%
Employment
Taxes
2%
Benefits
8%
Meetings and
Training
1%
Contractual
Services
35%
Supplies
6%
Internal Service
1%
Contingency
5%
Use of Funds -Recreation -By Category
Where does the money go?
Total Proposed Budget = $554,413
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 226,634$ 271,536$ 219,698$ 232,463$
Employment Taxes 17,128 15,666 13,713 12,072
Benefits 49,633 59,221 40,223 44,152
Dues & Memberships 2,286 2,380 2,417 2,467
Meetings and Training 9,845 5,292 7,200 5,050
Maintenance and Repair 10,476 7,380 - -
Utilities 2,779 2,682 948 1,326
Contractual Services 170,992 186,653 165,323 196,896
Supplies 29,731 29,296 30,184 30,784
Equipment - 1,051 - 1,000
Damages/Vandalism - - - -
Internal Service 8,030 7,113 5,483 3,203
Transfers - - 470 -
Contingency - - - 25,000
Total 527,534$ 588,270$ 485,659$ 554,413$
Expenditures by Category
The Height of Desert Living 263
Operating Budgets
Recreation Division
Quality
Activities/Results
Performance Measures
FY14-15
Actual
FY15-16
Actual FY16-17 Estimate FY17-18
Target
To attain a high overall satisfaction rating
(good or better) with the quality of Town rec-
reation programs on program evaluations
82% 85% 85% 85%
To achieve a high return rate on recreation
program surveys 26% 30% 35% 38%
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Number of individual program participants1 2,470 2,362 2,500 2,550
Number of team sports program participants 615 750 775 850
Number of teen trip/teen activity participants 160 535 600 620
Number of youth sport, Boys and Girls Club,
and FHUSD facility bookings 1,871 1,820 1,850 1,875
1Does not include participations at special events or teen drop in programs.
2Population based on U.S Census 2014 estimates
Productivity
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Net operating costs of recreation programs
per capita2 $24.83 $26.05 $18.48 $20.50
The Height of Desert Living 264
Operating Budgets
Recreation Division
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Salaries-Full Time 158,369$ 208,776$ 151,393$ 162,166$
Salaries-Part Time 68,205 62,463 68,305 70,297
Overtime 60 298 - -
FICA 4,549 3,944 4,235 4,277
Medicare 3,130 3,796 3,184 3,382
Workers Compensation 8,331 7,066 5,593 3,898
Unemployment Insurance 1,118 859 701 515
Group Health Insurance 29,046 35,785 20,635 21,357
Group Dental Insurance 1,846 2,175 1,591 1,630
Group Vision Insurance 276 325 194 281
Disability Insurance 550 805 641 687
Retirement 17,426 19,434 16,654 17,839
Life Insurance 490 697 508 162
Bonus - - - 396
Allowance/Stipend - - - 1,800
Licenses/Filing Fees 335 336 350 400
Dues, Subscript & Publicat 1,951 2,044 2,067 2,067
Training/Cont Ed 3,340 - - -
Meetings & Training 6,505 5,292 7,200 5,050
Vehicle Maint/Repair 1,255 53 - -
Office Equip Maint/ Repair 939 2,043 - -
Art Maint/Repair/Install 6,600 5,284 - -
Sign Repair & Replacement 1,683 - - -
Telecommunications 2,570 2,429 948 1,326
Gas & Oil 209 253 - -
Professional Fees 10,559 18,510 12,880 12,880
Instructor Fees 14,059 33,589 55,359 30,900
Rentals & Leases 25,643 20,233 22,985 45,985
Printing Expense 465 135 1,100 1,100
Advertising/Signage 588 189 400 400
Contractual Services 13,940 11,830 17,300 19,800
Constituent Communication 21,347 21,548 27,500 26,700
Bank/Merc Acct Fees 2,340 2,863 2,868 3,423
Community Contracts/Events 79,296 74,547 20,000 50,000
ActiveNet Fees 2,754 3,209 4,931 5,708
Office Supplies 742 991 700 700
Cleaning/Janitorial Supplies - 19 - -
Safety Supplies - 15 - -
Operating Supplies - 12 - -
Food & Beverage Supplies 450 605 550 550
Program Materials 24,609 27,264 28,105 28,705
Uniforms 372 386 829 829
Postage & Delivery 3,557 4 - -
Small Tools - 898 - 1,000
Hardware/Peripherals - 153 - -
ISF-Copier Charges 3,381 2,111 3,850 1,185
ISF-Mail Service Charges 147 131 193 123
ISF-Vehicle Replacement Charge 2,939 2,998 - 286
ISF-Motor Pool Charges 83 194 - 135
ISF-Telecom Charges 1,480 1,679 1,440 1,474
Contingency - - - 25,000
Sub total Expenditures 527,534 588,270 485,189 554,413
Transfers Out - - 470 -
Total Recreation 527,534$ 588,270$ 485,659$ 554,413$
FY17-18 Proposed Budget
Summary of Expenditures
Recreation
The Height of Desert Living 265
Senior Services Division
Service Delivery Plan
Provide meeting space to members for programs and presentations. Coordinate
meeting schedule with support groups and offer social services for the community.
Deliver a quality noon-time meal to Town residents who require assistance in ob-
taining nutritional meals.
Variance Explanations:
Administration/Operations/Senior Memberships/Activities: Programs were com-
bined into Operations for more efficient managing and reporting purposes.
Operating Budgets
Senior Services Division
Home Delivered
Meals
27%
Operations
73%
Use of Funds -Senior Services-By Program
Where does the money go?
Total Proposed Budget = $225,677
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration 52,360$ 53,328$ 90,629$ -$
Boards & Commissions 12,556 2 - -
Home Delivered Meals 56,661 51,965 63,464 61,637
Operations - - - 164,040
Senior Memberships/Activities 93,129 98,185 68,382 -
Total 214,706$ 203,480$ 222,475$ 225,677$
Expenditures by Program
The Height of Desert Living 266
Operating Budgets
Senior Services Division
Wages
65%
Employment
Taxes
4%
Benefits
4%
Dues &
Memberships
1%
Contractual
Services
19%
Supplies
3%
Equipment
2%Internal Service
2%
Use of Funds -Senior Services-By Category
Where does the money go?
Total Proposed Budget = $225,677
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 141,660$ 138,606$ 140,634$ 147,471$
Employment Taxes 7,109 7,348 7,907 7,944
Benefits 12,995 11,979 9,028 10,299
Dues & Memberships 946 306 920 1,415
Meetings and Training 149 - 200 200
Maintenance and Repair - 363 50 50
Utilities 1,077 947 780 -
Contractual Services 39,323 34,345 47,446 45,117
Supplies 6,850 4,893 6,060 5,675
Equipment 1,059 814 5,000 3,500
Internal Service 3,538 3,879 4,450 4,006
Total 214,706$ 203,480$ 222,475$ 225,677$
Expenditures by Category
The Height of Desert Living 267
Operating Budgets
Senior Services Division
Performance Measures
Quality
Productivity
Activities/Results
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Number of members 1,298 1,366 1,350 1,350
Maintain a high overall satisfaction rating
(good or better) of meal quality Good Good Good Good
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Number of attendees to senior programs and
presentations 21,841 25,370 25,000 25,000
Number of days per year meals delivered 365 365 365 365
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Number of senior programs offered 55 68 62 62
Number of special guest presentations of-
fered 33 48 46 45
Number of socialization activities/special
events offered 8 7 7 7
Number of support groups and social ser-
vices offered 12 14 13 11
Number of meals delivered annually 4,035 3,497 4,000 4,400
Number of clients participating in HDM pro-
gram 61 62 65 65
The Height of Desert Living 268
Operating Budgets
Senior Services Division
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Salaries-Full Time 78,782$ 75,328$ 64,993$ 67,698$
Salaries-Part Time 62,802 63,070 75,641 79,773
Overtime 76 209 - -
FICA 3,262 3,930 4,690 4,924
Medicare 2,043 2,010 2,041 2,152
Workers Compensation 1,346 985 774 564
Unemployment Insurance 459 423 402 304
Group Health Insurance 2,741 2,503 846 868
Group Dental Insurance 973 577 474 490
Group Vision Insurance 93 90 65 11
Disability Insurance 275 290 275 287
Retirement 8,667 8,268 7,150 7,448
Life Insurance 246 250 218 68
Bonus - - - 227
Allowance/Stipend - - - 900
Licenses/Filing Fees 301 306 320 350
Dues, Subscript & Publicat 645 - 600 1,065
Training/Cont Ed 149 - - -
Meetings & Training - - 200 200
Sign Repair & Replacement - 363 50 50
Telecommunications 1,077 947 780 -
Professional Fees 1,703 160 320 1,872
Instructor Fees 450 200 870 1,080
Rentals & Leases 156 156 156 156
Printing Expense - 99 140 75
Contractual Services 29,355 25,668 36,900 32,274
Constituent Communication 3,003 3,710 3,390 4,290
Bank/Merc Acct Fees 548 577 1,620 1,190
ActiveNet Fees 4,108 3,774 4,050 4,180
Office Supplies 1,753 1,614 1,800 2,000
Cleaning/Janitorial Supplies 99 - - -
Operating Supplies 2,374 1,219 2,510 2,375
Food & Beverage Supplies 2,053 1,183 850 1,300
Program Materials 27 877 - -
Postage & Delivery 544 - 900 -
Small Tools 173 - - -
Hardware/Peripherals 886 815 5,000 2,000
Furniture/Appliances - - - 1,500
ISF-Copier Charges 1,913 2,243 2,620 2,150
ISF-Mail Service Charges 249 182 230 169
ISF-Vehicle Replacement Charges - - - 60
ISF-Motor Pool Charges - - 28
ISF-Telecom Charges 1,375 1,454 1,600 1,599
Sub total Expenditures 214,706 203,480 222,475 225,677
Transfers Out - - - -
Total Senior Services 214,706$ 203,480$ 222,475$ 225,677$
FY17-18 Proposed Budget
Summary of Expenditures
Senior Services
The Height of Desert Living 269
Law Enforcement
Operating Budgets
Law Enforcement
The Height of Desert Living 270
Operating Budgets
Law Enforcement
LAW ENFORCEMENT
District Commander
(1 Captain)
Patrol
Sergeants (6)
Detective Sergeant
Sergeant (1)
Deputy Commander
(1 Lieutenant)
Administration
(1 Civilian)
District Detectives
(3)
Patrol Deputies
(18)
School Resource
Officer (1)
Administrative Sergeant
(1)
Administrative
Deputy (1)
The Height of Desert Living 271
LAW ENFORCEMENT
Department Overview
The Maricopa County Sheriff’s Office is a fully integrated law enforcement agency
committed to being the leader in establishing the standards for providing quality
law enforcement, detention and support services to the citizens of Maricopa Coun-
ty and to other criminal justice agencies.
Under the command of Captain David Letourneau, twenty deputies are assigned
full-time to the Town of Fountain Hills. Of these, eighteen deputies and four ser-
geants are assigned to patrol. One deputy is assigned to the Schools and Commu-
nity Services Department to address quality of life issues, court security, and ad-
ministrative duties. Additionally, there are three detectives assigned, one detective
supervisor sergeant, one administrative sergeant, one Commander (Captain), one
Deputy Commander (Lieutenant), and one administrative assistant.
Mission Statement
The Maricopa County Sheriff’s Office (MCSO) proudly provides contractual law en-
forcement services to the Town of Fountain Hills by enforcing State and local laws,
selective Town Ordinances and deterring criminal activity. MCSO will protect life
and property, investigate criminal activity, and will work in partnership with the
Town Council, staff, community leaders, and residents to resolve issues and con-
cerns.
MCSO is dedicated to providing these services to the residents of Fountain Hills
and the general public in a respectful, courteous, and professional manner and is
supportive of the community-based policing principles.
Additionally, all sworn personnel will meet and stay current with established State
training as delineated by Arizona Peace Officer Standards and Training Board (AZ
POST) and the Maricopa County Sheriff’s Office as a means of reducing liability.
Operating Budgets
Law Enforcement
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration 15,789$ 19,465$ 3,896,867$ 3,823,302$
Animal Control 31,817 31,613 33,244 32,324
Incarceration/Transport 56,703 48,593 - -
Patrol 3,249,272 3,554,666 - -
Total 3,353,581$ 3,654,337$ 3,930,111$ 3,855,626$
Expenditures by Program
The Height of Desert Living 272
Operating Budgets
Law Enforcement
Administration
99%
Animal Control
1%
Use of Funds -Law Enforcement -By Program
Where does the money go?
Total Proposed Budget = $3,855,626
Contractual
Services
99%
Equipment
1%
Use of Funds -Law Enforcement -By Category
Where does the money go?
Total Proposed Budget = $3,855,626
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 13,785$ 13,422$ -$ -$
Employment Taxes 830 771 - -
Benefits 1,443 1,500 - -
Dues & Memberships 1,296 1,296 1,296 1,296
Maintenance & Repair - - - -
Contractual Services 3,332,673 3,634,149 3,924,305 3,821,946
Supplies 766 657 1,845 740
Equipment - - - 19,000
Damages/Vandalism - - - 10,000
Internal Service 2,788 2,542 2,665 2,644
Total 3,353,581$ 3,654,337$ 3,930,111$ 3,855,626$
Expenditures by Category
The Height of Desert Living 273
Operating Budgets
Law Enforcement
For the six month period ending December 31:
Description July ‘15 to Dec. ‘15 July ‘16 to Dec. ‘16
Criminal Arrests 78 70
Criminal Citations Issued 46 56
Driving Under Influence (DUI) Arrests 9 9
Interviews 1,208 1,408
Juvenile Referrals 2 4
Traffic Arrests 31 34
Traffic Violations 603 973
Traffic Warnings 441 443
Barking Dog Warnings Issued 15 14
False Alarm Warnings Issued 27 72
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Salaries-Full Time 5,960$ 5,802$ -$ -$
Salaries-Part Time 7,825 7,618 - -
Overtime - 3 - -
FICA 485 482 - -
Medicare 195 190 - -
Workers Compensation 67 47 - -
Unemployment Insurance 82 53 - -
Group Health Insurance 737 820 - -
Group Dental Insurance 10 13 - -
Group Vision Insurance 2 2 - -
Disability Insurance 15 18 - -
Retirement 661 626 - -
Life Insurance 19 20 - -
Dues, Subscript & Publicat 1,296 1,295 1,296 1,296
Printing Expense - - 150 375
Advertising/Signage - 646 - -
Intergovt Agreements 3,325,439 3,622,722 28,024 28,024
Contractual Services 6,973 10,515 13,500 10,000
Bank/Merc Acct Fees 261 266 240 600
ActiveNet Fees - - 360 -
Law Patrol - - 3,814,531 3,715,447
Jail Fees - - 67,500 67,500
Office Supplies - - 40 40
Operating Supplies 128 - 1,205 -
Program Materials 638 657 600 700
Equipment - - - 19,000
Rewards Program - - - 10,000
ISF-Copier Charges 155 124 165 125
ISF-Mail Service Charges 2,633 2,418 2,500 2,519
Sub total Expenditures 3,353,581 3,654,337 3,930,111 3,855,626
Transfers Out - - - -
Total Law Enforcement 3,353,581$ 3,654,337$ 3,930,111$ 3,855,626$
FY17-18 Proposed Budget
Summary of Expenditures
Law Enforcement
The Height of Desert Living 274
Operating Budgets
Law Enforcement
The Height of Desert Living 275
Fire & Emergency Medical
Operating Budgets
Fire & Emergency Medical
The Height of Desert Living 276
Operating Budgets
Fire & Emergency Medical
Fire Chief (1)
Station Two Captains
(3)
A,B,C Shift
Station One Captains
(3)
A,B,C Shift
FIRE DEPARTMENT
Assistant Fire Chief/
Fire Marshal (1)
Firefighters (12)
A,B,C Shift
Firefighters (6)
A,B,C Shift
The Height of Desert Living 277
FIRE & EMERGENCY MEDICAL
Mission Statement
The mission of the Fire Department is to protect the safety and quality of life of
residents, visitors and businesses in Fountain Hills. This mission is achieved by a
commitment to exceptional service delivery in fire suppression, emergency medi-
cine and rescue, as well as a proactive approach to fire prevention and public safe-
ty education.
Department Overview
Fire protection and Emergency Medical Service (EMS) are provided by a public/
private combination of Town owned equipment and facilities, operated by contract
personnel from the Rural/Metro Corporation.
The Fire Department is responsible for EMS delivery and fire suppression within
the Town limits. The Fire Department is also responsible for fire prevention that
includes plan review and building inspections. The Fire Department takes the lead
role in emergency management at large scale disasters. The Fire Department also
provides other community services such as public education, youth career oriented
Explorer Post, child car seat installations and other safety programs.
Operating Budgets
Fire & Emergency Medical
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration 160,946$ 165,011$ 168,564$ 176,251$
FD Safety 155,038 159,918 - -
FD EMS 1,464,522 1,507,914 - -
FD Suppression 1,606,250 1,648,174 - -
Operations - - 3,540,153 3,705,582
FD Care 28,543 - - -
Total 3,415,299$ 3,481,017$ 3,708,717$ 3,881,833$
Expenditures by Program
Administration
5%
Operations
95%
Use of Funds -Fire & Emergency Medical -By Program
Where does the money go?
Total Proposed Budget = $3,881,833
The Height of Desert Living 278
Operating Budgets
Fire & Emergency Medical
Variance Explanations:
Maintenance and Repair: FY16-17 included budget supplements for the truck bay
floor repair and coating and the turnout room conversion.
Utilities: The increase is a result of maintaining the fire station building on Sagua-
ro Boulevard after the opening of the new fire station #2.
Supplies: The increase is a result of costs associated with the Crisis Response vol-
unteers.
Equipment: FY16-17 included budget supplements for replacement AED units, de-
fibrillator and extrication equipment.
Internal Service: The increase is the result of vehicle replacement charges associ-
ated with the purchase of a new ladder truck.
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Dues & Memberships 680$ 480$ 750$ 3,360$
Meeting & Training - - - 2,200
Maintenance and Repair 30,427 33,566 77,055 55,990
Utilities 23,129 16,549 20,000 25,580
Contractual Services 3,231,489 3,308,688 3,415,688 3,518,819
Supplies 2,843 3,672 4,360 11,960
Equipment 20,141 9,901 44,000 16,500
Internal Service 106,590 108,161 146,864 247,424
Total 3,415,299$ 3,481,017$ 3,708,717$ 3,881,833$
Expenditures by Category
The Height of Desert Living 279
FY17-18 Department Accomplishments
Initiative Strategic Value
Design development for the relocation of Fire
Station Two
P3-Public Safety, Health and Welfare
Remodel storage area at Fire Station One P3-Public Safety, Health and Welfare
FY17-18 Objectives
Initiative Strategic Value Estimated Cost/Funding
Source
Complete building of Fire Sta-
tion Two
P3-Public Safety, Health and
Welfare
$3,550,000/Capital Projects
Purchase replacement Ladder
Truck
P3-Public Safety, Health and
Welfare
$800,000/Vehicle Replacement
Fund
Operating Budgets
Fire & Emergency Medical
Maintenance and
Repair
2%
Utilities
1%
Contractual
Services
91%
Internal Service
6%
Uses of Funds -Fire & Emergency Medical -By
Category
Where does the money go?
Total Proposed Budget = $3,881,833
The Height of Desert Living 280
Operating Budgets
Fire & Emergency Medical
Activities/Results
Performance Measures
Quality
Productivity
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Child Car Seat installations 104 80 95 100
Public Education Activities 54 62 65 70
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Fire Prevention Inspections 549 572 575 580
Plan Reviews 250 236 300 300
FY14-15
Actual
FY15-16
Actual FY16-17 Estimate FY17-18
Target
Complete Annual Minimum Company Stand-
ards 100% 100% 100% 100%
Emergency Response Times (5 minutes) 80% 84% 85% 85%
The Height of Desert Living 281
Operating Budgets
Fire & Emergency Medical
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
General Fund
Dues, Subscript & Publicat 680$ 480$ 750$ 3,360$
Meetings & Training - - - 2,200
Building Maint/Repair - - 23,000 3,000
HVAC Repair - - 2,500 2,500
Plumbing Repair - - 2,000 2,000
Fire Protection Systems - - 915 915
Irrigation Repair - - 525 525
Backflow Testing & Maintenance - - 300 450
Equipment Maint/Repair 14,612 9,384 16,165 14,850
Vehicle Maint/Repair 15,814 24,182 29,000 29,000
Office Equip Maint/ Repair - - 150 150
Other Maint/Repair - - 2,400 2,400
Sign Repair & Replacement - - 100 200
Electricity Expense - - - 3,000
Refuse/Recycling - - - 1,080
Water/Sewer - - - 1,500
Telecommunications - 37 - -
Gas & Oil 23,129 16,512 20,000 20,000
Professional Fees - - - 640
Printing Expense 141 - 800 900
Intergovt Agreements 1,887 2,010 2,011 2,225
Contractual Services 3,229,462 3,306,677 3,405,877 3,508,054
Landscape Contracts - - 7,000 7,000
Office Supplies 671 - 550 550
Cleaning/Janitorial Supplies - - 50 50
Operating Supplies 1,719 2,527 2,760 6,760
Program Materials 453 1,145 1,000 1,000
Uniforms - - - 3,600
Small Tools 1,741 - 6,500 6,500
Hardware/Peripherals - 130 - -
Furniture/Appliances 39 - - -
Equipment 18,361 9,772 37,500 10,000
ISF-Copier Charges 124 122 100 150
ISF-Mail Service Charges 44 232 100 160
ISF-Vehicle Replacement Charge 99,839 100,467 139,514 238,102
ISF-Telecom Charges 6,583 7,340 7,150 9,012
Sub total Expenditures 3,415,299 3,481,017 3,708,717 3,881,833
Transfers Out - - - -
Total Fire & Emergency Medical 3,415,299$ 3,481,017$ 3,708,717$ 3,881,833$
FY17-18 Proposed Budget
Summary of Expenditures
Fire & Emergency Medical
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Operating Budgets
Fire & Emergency Medical
The Height of Desert Living 283
Special Revenue Funds
Special Revenue Funds
The Height of Desert Living 284
Development Services
Streets Division
Highway User Revenue Fund
(HURF)
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
The Height of Desert Living 285
Streets Division
Service Delivery Plan
The Streets Division is responsible for the maintenance of traffic signals; regulato-
ry signs; median landscape maintenance; storm debris clean up; street sweeping;
street-related emergency responses; vehicle maintenance; contract administration
as well as minor asphalt, curb and sidewalk repairs. The Highway User Revenue
Fund (HURF), which includes Vehicle License Tax (VLT) and transfers from the
Capital Improvement Fund, pays for Streets personnel and contract work for street
repair.
Variance Explanations:
Traffic Signals: Amounts were included for spare equipment, new intersection LED
lighting and maintenance of equipment.
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration 149,690$ 216,026$ 331,598$ 390,425$
Adopt A Street 3,220 3,164 1,010 1,005
Legal Services 28,689 29,455 - -
Open Space 261,749 294,114 447,562 387,493
Pavement Management 504,599 1,639,467 2,618,080 2,684,440
Street Signs 84,970 75,508 69,767 80,139
Street Sweeping - - - -
Traffic Signals 111,358 254,935 163,483 205,074
Vehicle Maintenance 79,818 93,146 71,175 77,049
Total 1,224,093$ 2,605,815$ 3,702,675$ 3,825,625$
Expenditures by Program
Administration
10%
Open Space
11%
Pavement
Management
70%
Street Signs
2%
Traffic Signals
5%
Vehicle
Maintenance
2%
Use of Funds -Streets -By Program
Where does the money go?
Total Proposed Budget = $3,825,625
The Height of Desert Living 286
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Variance Explanations:
Employment Taxes: The decrease is a result of lower workers’ compensation
rates.
Dues & Memberships: The increase is a result of pavement management and sign
software subscriptions.
Contractual Services: The increase is a result of increased costs associated with
traffic signal maintenance and on-call services, landscaping and other maintenance
and repairs.
Equipment: The increase is a result of the anticipated upgrades to the fuel facility
software and related expenses and the purchase of a new vacuum excavator.
Internal Service: The decrease is a due to less vehicle replacement charges since
the truck used for traffic signals will not be replaced.
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 284,211$ 236,206$ 300,647$ 305,410$
Employment Taxes 37,323 22,681 22,381 16,383
Benefits 85,217 84,340 82,207 84,410
Dues & Memberships 1,463 2,116 2,940 12,240
Meetings and Training - 9 1,300 1,300
Maintenance and Repair 284,462 1,654,617 2,391,340 2,428,845
Utilities 131,136 131,620 157,145 154,875
Contractual Services 298,040 312,225 346,408 445,763
Supplies 28,396 14,872 29,090 30,120
Equipment 4,942 4,375 9,000 21,750
Damages/Vandalism 30,539 33,111 40,000 40,000
Internal Service 37,878 64,643 70,217 34,529
Transfers 486 45,000 - -
Contingency - - 250,000 250,000
Total 1,224,093$ 2,605,815$ 3,702,675$ 3,825,625$
Expenditures by Category
The Height of Desert Living 287
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Wages
8%
Benefits
2%
Maintenance and
Repair
63%
Utilities
4%
Contractual
Services
12%
Supplies
1%Equipment
1%
Damages/Vand
alism
1%
Internal Service
1%
Contingency
7%
Use of Funds -Streets -By Category
Where does the money go?
Total Proposed Budget = $3,825,625
The Height of Desert Living 288
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
FY17-18 Proposed Budget
Summary of Expenditures
Streets
Highway User Revenue Fund
Salaries-Full Time 278,813$ 227,895$ 293,078$ 299,646$
Overtime 3,785 1,694 2,000 -
On Call Pay 1,614 6,617 5,569 5,764
Medicare 3,872 3,165 4,331 4,439
Workers Compensation 33,072 19,156 17,689 11,680
Unemployment Insurance 379 360 361 264
Group Health Insurance 48,671 52,804 43,270 45,232
Group Dental Insurance 3,187 3,368 3,462 2,852
Group Vision Insurance 410 468 377 493
Disability Insurance 891 907 1,265 1,292
Retirement 31,263 25,996 32,852 33,594
Life Insurance 795 797 981 303
Bonus - - - 194
Allowance/Stipend - - - 450
Licenses/Filing Fees 10 9 - -
Dues, Subscript & Publicat 1,453 2,107 2,940 12,240
Meetings & Training - 9 1,300 1,300
Building Maint/Repair 276 208 4,000 28,500
HVAC Repair 80 11,996 - -
Electrical Repair/Maint 1,255 1,120 3,000 3,000
Fire Protection Systems - - 2,000 2,000
Grounds Maint/Repair 14,442 277 20,000 25,000
Irrigation Repair 6,215 4,525 2,500 2,500
Backflow Testing & Maintenance 1,605 2,502 7,410 6,110
Drainage Maint/Repair 5,475 - 10,000 10,000
Storm Damage Cleanup 3,114 160 - -
Equipment Maint/Repair 4,322 121,165 26,500 68,500
Vehicle Maint/Repair 8,505 11,263 14,000 17,950
Office Equip Maint/ Repair - - 750 750
Other Maint/Repair 10,100 517 109,779 1,800
Road Repair 24,659 36,038 50,000 -
Striping 29,905 - - 50,000
Sidewalk/Pathway Repair 23,022 (139,237) 50,000 70,000
Other Road Related Repair 397 6,349 - -
Sign Repair & Replacement 10,091 14,171 16,625 29,000
Pavement Management 139,237 1,580,607 2,074,776 2,113,735
Painting 1,500 - - -
Lighting Repair 260 2,956 - -
Electricity Expense 43,695 34,964 39,800 39,670
Refuse/Recycling 4,384 3,788 11,200 16,200
Telecommunications 3,654 3,713 3,240 3,120
Water/Sewer 67,019 77,971 82,105 76,885
Gas & Oil 12,385 11,184 20,800 19,000
Auditing Expense 6,950 7,125 12,500 12,500
The Height of Desert Living 289
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
FY17-18 Proposed Budget
Summary of Expenditures
Streets
Highway User Revenue Fund-continued
Professional Fees 86,013$ 11,047$ 20,600$ 30,600$
Legal Fees 28,689 29,454 33,096 34,080
Insurance Expense 74,097 95,540 82,212 97,083
Printing Expense - 73 - -
Advertising/Signage 186 - - -
Intergovt Agreements 13,750 15,000 20,000 -
Contractual Services 2,353 1,361 3,000 71,500
Landscape Contracts 86,002 152,624 175,000 200,000
Office Supplies 508 - 2,225 2,705
Cleaning/Janitorial Supplies 441 238 500 500
Safety Supplies 131 7 400 650
Operating Supplies 26,001 13,893 24,265 24,265
Food & Beverage Supplies 224 517 200 500
Uniforms 1,051 125 1,500 1,500
Postage & Delivery 40 92 - -
Small Tools 1,807 1,457 7,000 6,750
Software 712 356 2,000 7,500
Hardware/Peripherals - 75 - -
Furniture/Appliances - 2,066 - -
Equipment 2,423 422 - 7,500
Damages/Vandalism 30,539 33,111 40,000 40,000
ISF-Copier Charges - 6 - 5
ISF-Mail Service Charges 13 7 16 11
ISF-Vehicle Replacement Charge 35,736 62,101 67,631 31,450
ISF-Motor Pool Charges - 12 - -
ISF-Telecom Charges 2,129 2,517 2,570 3,063
Contingency - - 250,000 250,000
Sub total Expenditures 1,223,607 2,560,815 3,702,675 3,825,625
Transfers Out 486 45,000 - -
Total Streets 1,224,093$ 2,605,815$ 3,702,675$ 3,825,625$
The Height of Desert Living 290
Performance Measures
Activities/Results
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Pothole repair requests completed within
two business days. N/A 95% 95% 95%
Quality
FY14-15
Actual
FY15-16
Actual FY16-17 Estimate FY17-18
Target
Total residential lane miles 264 264 265 265
Total arterial lane miles 79 79 79 79
Number of vehicles in fleet 39 39 40 40
Acreage of medians maintained 56 56 56 56
Number of Adopt-a-Street participants 65 65 60 55
Productivity
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Net expenditures per capita $54.43 $115.87 $159.84 $170.10
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
The Height of Desert Living 291
Administration
Excise Tax Funds
Downtown Strategy
Economic Development
Tourism
Special Revenue Funds
Administration
Excise Tax Funds
The Height of Desert Living 292
The Town originally established an Excise Tax/Downtown Fund on August 3, 2000,
for the purpose of improving the downtown area to spur economic activity; this
fund had been funded through a dedicated portion of the Town’s local sales tax
(.1% of 2.6%).
On April 18, 2013, the Town Council established an additional fund by splitting the
original Excise Tax/Downtown Fund into two separate funds:
Downtown Strategy Fund (original Excise Tax/Downtown Fund )
Economic Development Fund (new)
Both funds were originally funded through the dedicated .1% of local sales tax
with a 60/40 split—60% of sales tax revenues would be allocated to the new Eco-
nomic Development Fund and 40% of sales tax revenues would be allocated to the
Downtown Strategy Fund. The residual fund balance of the Excise Tax/Downtown
Fund as of June 30, 2013, was included with any new revenue in the Downtown
Strategy Fund to be used towards Town Center infrastructure improvement and
development. In January 2015, the percentage was changed to 80/20, respective-
ly. The Economic Development Fund is now funded with 80% of the .1% local
sales tax and will be available for any economic development purpose.
Special Revenue Funds
Administration
Excise Tax Funds
The Height of Desert Living 293
Downtown Strategy Fund
Service Delivery Plan
The Downtown Strategy Fund was established to provide resources for enhance-
ment to the downtown area through capital and economic development expendi-
tures to enhance the downtown’s economic base.
Variance Explanations:
Administration: FY16-17 included transfers to the Capital Improvement Fund for
capital projects.
Special Revenue Funds
Administration
Downtown Strategy Fund
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration 1,194,160$ 106,069$ 1,021,655$ 140,885$
Total 1,194,160$ 106,069$ 1,021,655$ 140,885$
Expenditures by Program
Administration
100%
Use of Funds -Downtown Strategy -By Program
Where does the money go?
Total Proposed Budget = $140,885
The Height of Desert Living 294
Variance Explanations:
Transfers: FY16-17 included transfers to the Capital Improvement Fund for capital
projects.
Special Revenue Funds
Administration
Downtown Strategy Fund
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Maintenance and Repair 7,672$ 18,380$ 10,000$ 10,000$
Contractual Services 29,397 28,552 36,655 30,885
Internal Service - - - -
Transfers 1,157,091 59,137 975,000 100,000
Total 1,194,160$ 106,069$ 1,021,655$ 140,885$
Expenditures by Category
Maintenance
and Repair
7%
Contractual
Services
22%
Transfers
71%
Use of Funds -Downtown Strategy -By Category
Where does the money go?
Total Proposed Budget = $140,885
The Height of Desert Living 295
Special Revenue Funds
Administration
Downtown Strategy Fund
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
Downtown Strategy Fund
Sign Repair & Replacement 7,672$ 2,853$ $ - $ -
Lighting Repair - 15,527 10,000 10,000
Management Fees 493 298 535 535
Holiday Lighting 28,904 28,254 36,120 30,350
ISF-Mail Service Charges - - - -
Sub total Expenditures 37,069 46,932 46,655 40,885
Transfers Out 1,157,091 59,137 975,000 100,000
Total Downtown Strategy
Fund 1,194,160$ 106,069$ 1,021,655$ 140,885$
FY17-18 Proposed Budget
Summary of Expenditures
Downtown Strategy Fund
The Height of Desert Living 296
Economic Development Fund
Service Delivery Plan
Economic Development in Fountain Hills requires a collaborative effort to ensure
success. The Town of Fountain Hills plays a key role along with the business com-
munity and residents. The Town works collaboratively with the various stakeholder
groups and other agencies in its effort to diversify the local economy.
The economic development plan is a multi-tiered approach to building strong eco-
nomic base. Create more base jobs locally to attract more year-round residents to
live, work and play in the community. Expand the market for local business creat-
ing revenues that support the community’s quality of life. As revenues are gener-
ated and the economic base expands, revenues are available for basic services
such as parks, recreation and roadway improvements.
Special Revenue Funds
Administration
Economic Development Fund
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration 264,396$ 314,898$ $318,411 $411,191
Total 264,396$ 314,898$ 318,411$ 411,191$
Expenditures by Program
Administration
100%
Use of Funds -Economic Development -By Program
Where does the money go?
Total Proposed Budget = $411,191
Variance Explanations:
Administration: Budget supplement was added for marketing agency assistance
and a new position, economic development analyst, was added.
The Height of Desert Living 297
Special Revenue Funds
Administration
Economic Development Fund
Economic Development Fund
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 64,690$ 81,644$ 83,697$ 135,789$
Employment Taxes 2,984 1,486 1,614 2,339
Benefits 9,515 21,991 18,709 33,152
Dues & Memberships 12,600 17,877 778 9,456
Meetings & Training 1,796 2,339 6,915 6,915
Utilities 758 775 900 -
Contractual Services 52,469 43,649 21,405 62,534
Supplies 88 73 5,100 200
Equipment/Improvements 6 4,617 - 2,000
Internal Service 390 347 365 438
Transfers Out 119,100 140,100 178,928 158,368
Total 264,396$ 314,898$ 318,411$ 411,191$
Expenditures by Category
Wages
33%Benefits
8%
Dues &
Memberships
2%
Meetings &
Training
2%Contractual
Services
15%Transfers Out
39%
Use of Funds -Economic Development -By Category
Where does the money go?
Total Proposed Budget = $411,191
Variance Explanations:
Wages/Benefits: A new position, economic development analyst, was added.
Dues & Memberships: Amounts were added for various new memberships and
subscriptions beginning in FY17-18.
Contractual Services: Budget supplement was added for marketing agency assis-
tance.
The Height of Desert Living 298
Special Revenue Funds
Administration
Economic Development Fund
Activities/Results
FY14-15
Actual
FY15-16
Actual FY16-17 Estimate FY17-18
Target
Facilitate and/or recruit new base sector em-
ployment opportunities 44 jobs
$2.6M
capital
expendi-
tures
32 jobs
$1M capi-
tal ex-
penditures
4 jobs
$500 capi-
tal ex-
penditures
25 jobs
$2M capi-
tal ex-
penditures
Facilitate expansion of targeted existing busi-
ness 13 jobs
$100K
capital
expendi-
tures
16 jobs
$125 capi-
tal ex-
penditures
10 jobs
$0 capital
expendi-
tures
25 jobs
$1M capi-
tal ex-
penditures
Support and structure assistance for entre-
preneurial growth N/A 2 through
JumpStart
Biz
4 through
JumpStart
Biz
3 through
JumpStart
Biz
Performance Measures
The Height of Desert Living 299
Special Revenue Funds
Administration
Economic Development Fund
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
Economic Development Fund
Salaries-Full Time 40,225$ 81,644$ 83,697$ 135,789$
Salaries-Part Time 24,465 - - -
FICA 1,695 - - -
Medicare 906 1,127 1,214 1,996
Workers Compensation 299 284 325 233
Unemployment Insurance 83 75 75 110
Group Health Insurance 4,570 11,724 8,221 14,383
Group Dental Insurance 262 629 594 1,040
Group Vision Insurance 27 64 54 199
Disability Insurance 127 321 354 575
Retirement 4,425 8,981 9,206 14,937
Life Insurance 105 272 280 138
Bonus - - - 80
Allowance/Stipend - - - 1,800
Dues, Subscript & Publicat 12,600 17,877 778 9,456
Training/Cont Ed 530 - - -
Meetings & Training 1,266 2,339 6,915 6,915
Telecommunications 758 775 900 -
Professional Fees 9,510 9,550 - -
Rentals & Leases 2,019 - - -
Printing Expense - - 100 100
Advertising/Signage 500 300 16,305 -
Contractual Services 35,440 - - -
Community Contracts/Events 5,000 33,799 5,000 -
Marketing - - - 62,435
Tourism - - 200 200
Office Supplies 88 73 4,900 -
Operating Supplies - - - -
Software 6 - - 2,000
Hardware/Peripherals - 2,214 - -
Equipment - 2,403 100 60
ISF-Copier Charges 179 110 15 13
ISF-Mail Service Charges 1 14 - 81
ISF-Motor Pool Charges - - - 38
ISF-Telecom Charges 210 223 250 245
Sub total Expenditures 145,296 174,798 139,483 252,823
Transfers Out 119,100 140,100 178,928 158,368
Total Economic
Development Fund 264,396$ 314,898$ 318,411$ 411,191$
FY17-18 Proposed Budget
Summary of Expenditures
Economic Development Fund
The Height of Desert Living 300
Special Revenue Funds
Administration
Tourism Fund
Tourism Fund
Service Delivery Plan
Implement a comprehensive tourism program as outlined in the Town’s Economic
Development Plan. Provide a mix of marketing tools, with an emphasis on digital
methods, to promote Town programs, amenities, and special events. Maintain the
tourism website and provide timely analytic updates. Establish and maintain Foun-
tain Hills as a Destination Marketing Organization with the Arizona Office of Tour-
ism. Research grant opportunities, specific to Proposition 302 funding dispersed
through the Arizona Office of Tourism, and apply annually.
Administration
100%
Use of Funds -Tourism -By Program
Where does the money go?
Total Proposed Budget = $224,698
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration 118,120$ 194,435$ 218,790$ 224,698$
Total 118,120$ 194,435$ 218,790$ 224,698$
Expenditures by Program
The Height of Desert Living 301
Variance Explanations:
Dues & Memberships: The increase is a result of the web hosting costs associated
with the Tourism website.
Special Revenue Funds
Administration
Tourism Fund
Wages
21%
Benefits
6%
Dues &
Memberships
3%
Meetings &
Training
2%
Contractual
Services
58%
Supplies
3%Internal Service
1%
Transfers Out
6%
Use of Funds -Tourism -By Category
Where does the money go?
Total Proposed Budget = $224,698
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages 40,288$ 47,851$ 51,181$ 47,541$
Employment Taxes 1,824 930 988 842
Benefits 7,606 15,423 13,262 12,456
Dues & Memberships 1,941 2,704 2,350 7,750
Meetings & Training 1,744 2,270 2,000 3,500
Maintenance & Repair 184 1,361 - -
Utilities 272 382 420 498
Contractual Services 56,143 108,511 135,040 127,600
Supplies 4,166 7,539 6,649 6,649
Equipment/Improvement 327 3,344 1,000 1,000
Internal Service 3,625 4,120 5,900 3,362
Transfers Out - - - 13,500
Total 118,120$ 194,435$ 218,790$ 224,698$
Expenditures by Category
The Height of Desert Living 302
Special Revenue Funds
Administration
Tourism Fund
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Number of special events supported 44 48 50 55
Reach/maintain status of Destination Market-
ing Organization as determined by the Arizo-
na Office of Tourism standards
Reached Maintain Maintain Maintain
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Total distribution of collateral
(includes Visitor/ Dining Guides) 21,727 22,000 30,000 30,000
Percentage of in/out of county distribution 43/57 66/44 55/45 45/55
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Average monthly website views 17,670 26,027 30,000 40,000
Average monthly social media reach 4,700 16,737 20,000 25,000
Social Media Followers 3,273 4,271 4570 5,000
Support overall quality of visitor experience
while in Fountain Hills via visitor surveys Good Good Good Good
Performance Measures
Quality
Productivity
The Height of Desert Living 303
Special Revenue Funds
Grant Information Sheets
G5201
PROJECT TITLE: Proposition 302 Grant for Tourism—Arizona Office of
Tourism
GRANT NUMBER: G5201
GRANT AMOUNT AWARDED: $38,000
TOWN’S MATCH AMOUNT: $ 0
TOTAL ESTIMATED PROJECT COST: $38,000
PROJECT DESCRIPTION/SCOPE:
Marketing grant through the Arizona Office of Tourism.
TIMEFRAME: FY17-18
TOTAL ESTIMATED PROJECT COST: $38,000
PROJECT JUSTIFICATION:
Grant funding not requiring any Town matching funds.
FUNDING PRIORITY: High - Leverage Local Funds
The Height of Desert Living 304
PROJECT TITLE: Proposition 202 Grant for Tourism—Salt River Pima
Indian Community
GRANT NUMBER: G5202
GRANT AMOUNT AWARDED: $35,000
TOWN’S MATCH AMOUNT: $ 0
TOTAL ESTIMATED PROJECT COST: $35,000
PROJECT DESCRIPTION/SCOPE:
Marketing grant through Salt River Pima Indian Community for Special Events Support.
TIMEFRAME: FY17-18
TOTAL ESTIMATED PROJECT COST: $38,000
PROJECT JUSTIFICATION:
Grant funding not requiring any Town matching funds.
FUNDING PRIORITY: High - Leverage Local Funds
Special Revenue Funds
Grant Information Sheets
G5202
The Height of Desert Living 305
PROJECT TITLE: Proposition 202 Grant for Tourism—Fort McDowell
GRANT NUMBER: G5204
GRANT AMOUNT AWARDED: $10,000
TOWN’S MATCH AMOUNT: $ 0
TOTAL ESTIMATED PROJECT COST: $10,000
PROJECT DESCRIPTION/SCOPE:
Fort McDowell grant for marketing the area and golfing activities.
TIMEFRAME: FY17-18
TOTAL ESTIMATED PROJECT COST: $10,000
PROJECT JUSTIFICATION:
Grant funding not requiring any Town matching funds.
FUNDING PRIORITY: High - Leverage Local Funds
Special Revenue Funds
Grant Information Sheets
G5204
The Height of Desert Living 306
Special Revenue Funds
Administration
Tourism Fund
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
Tourism Fund
Salaries-Full Time 31,050$ 47,851$ 51,181$ 47,541$
Salaries-Part Time 9,237 - - -
FICA 981 - - -
Medicare 569 681 742 700
Workers Compensation 186 167 164 93
Unemployment Insurance 87 82 82 49
Group Health Insurance 4,226 9,203 6,682 5,718
Group Dental Insurance 267 528 497 427
Group Vision Insurance 40 78 64 75
Disability Insurance 78 188 217 202
Retirement 2,923 5,264 5,630 5,230
Life Insurance 72 162 172 48
Bonus - - - 36
Allowance/Stipend - - - 720
License/Filing Fee 60 590 - -
Dues, Subscript & Publicat 1,881 2,114 2,350 7,750
Meetings & Training 1,744 2,270 2,000 3,500
Sign Repair & Replacement 184 1,361 - -
Telecommunications 272 382 420 498
Professional Fees 9,952 31,145 28,500 24,000
Rentals & Leases - 4,706 13,000 3,000
Printing Expense 285 - 470 -
Advertising/Signage 43,475 71,123 91,570 99,100
Contractual Services 2,431 - - -
Constituent Communication - 1,536 1,500 1,500
Office Supplies 821 714 700 700
Cleaning/Janitorial Supplies - 4 - -
Operating Supplies 559 - - -
Food & Beverage Supplies 111 302 500 500
Program Materials 1,625 6,161 4,449 4,449
Uniforms 483 - - 1,000
Postage & Delivery 568 359 1,000 -
Software - 198 - -
Hardware/Peripherals 327 184 - -
Equipment - 2,962 1,000 1,000
ISF-Copier Charges 3,203 2,746 5,400 1,820
ISF-Mail Service Charges 205 1,151 250 1,200
ISF-Vehicle Replacement Charge - - - 66
ISF-Motor Pool Charges 7 - - 31
ISF-Telecom Charges 211 223 250 245
Sub total Expenditures 118,120 194,435 218,790 211,198
Transfers Out - - - 13,500
Total Tourism Fund 118,120$ 194,435$ 218,790$ 224,698$
FY17-18 Proposed Budget
Summary of Expenditures
Tourism Fund
The Height of Desert Living 307
Administration
Special Revenue Fund
Special Revenue Funds
Administration
Special Revenue Fund
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Special Revenue Fund
Service Delivery Plan
The Special Revenue Fund was established as a receptacle for grant monies, both
anticipated and unanticipated. Any monies received may have a matching ex-
penditure associated with it. If grants require a Town match, those monies are
transferred into this fund. Anticipated grants received on annual basis include
Proposition 202 funds and LTAF II funds.
Special Revenue Funds
Administration
Special Revenue Fund
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration 102,364$ 158,947$ 1,644,430$ 1,344,000$
Total 102,364$ 158,947$ 1,644,430$ 1,344,000$
Expenditures by Program
Administration
100%
Use of Funds -Special Revenue -By Program
Where does the money go?
Total Proposed Budget = $1,344,000
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Dues & Memberships -$ -$ -$ -$
Contractual Services 78,687 50,000 142,000 77,000
Equipment/Improvements - - 15,000 15,000
Contingency - - 1,071,152 1,000,000
Capital Expenditures 23,677 108,947 416,278 252,000
Total 102,364$ 158,947$ 1,644,430$ 1,344,000$
Expenditures by Category
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Special Revenue Funds
Administration
Special Revenue Fund
Contractual
Services
6%
Equipment/Improvements
1%
Contingency
74%
Capital
Expenditures
19%
Use of Funds -Special Revenue -By Category
Where does the money go?
Total Proposed Budget = $1,344,000
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
Special Revenue Fund
Advertising/Signage -$ -$ 2,000$ 2,000$
Intergovt Agreements 76,687 50,000 140,000 75,000
Contractual Agreements 2,000 - - -
Street Improvements - - 15,000 15,000
Contingency - - 1,071,152 1,000,000
Park Improvements 23,677 108,947 390,000 -
Other Infrastructure - - 26,278 252,000
Sub total Expenditures 102,364 158,947 1,644,430 1,344,000
Transfers Out - - - -
Total Special Revenue Fund 102,364$ 158,947$ 1,644,430$ 1,344,000$
FY17-18 Proposed Budget
Summary of Expenditures
Special Revenue Fund
Variance Explanations:
Contractual Services/Capital Expenditures: The changes include a reallocation of
funding of the LTAF II funds from Valley Metro services to the creation of a new
bus stop at Civic Center Plaza.
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Special Revenue Funds
Grant Information Sheets
G3204
PROJECT TITLE: Highway Safety Improvement Program — Stop Signs
GRANT NUMBER: G3204
GRANT AMOUNT AWARDED: $46,800
TOWN’S MATCH AMOUNT: $ 0
TOTAL ESTIMATED PROJECT COST: $46,800
PROJECT DESCRIPTION/SCOPE:
This project will provide improved stop signs on and intersecting with arterial streets.
TIMEFRAME: FY17-18 FY18-19 Total
TOTAL ESTIMATED PROJECT COST: $15,000 $31,800 $46,800
PROJECT JUSTIFICATION:
The Town applied for and was awarded a Highway Safety Improvement Program (HSIP) grant
through the Maricopa Association of Governments for the installation of guardrail impact attenuators
and traffic signal pedestrian countdown timers. The traffic signal pedestrian countdown times have
been installed. This project will provide additional safety measures for motorists and pedestrians
while being funded 100% through grant funds.
FUNDING PRIORITY: High - Leverage Local Funds
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PROJECT TITLE: Civic Center Bus Stop Improvements
GRANT NUMBER: G4101
GRANT AMOUNT AWARDED: $280,000
TOWN’S MATCH AMOUNT: $ 0
TOTAL ESTIMATED PROJECT COST: $280,000
PROJECT DESCRIPTION/SCOPE:
This project will relocate the existing Valley Metro 514 Express bus route origination point from Pali-
sades Boulevard south of La Montana Drive to a more centralized location at the Town ’s Civic Center.
The new bus stop location will provide for a bus shelter, parking and ADA compliance.
TIMEFRAME: FY17-18
PROJECT JUSTIFICATION:
This project will provide for a centralized bus stop location for the 514 Express Route at the Town ’s
Civic Center and near higher density apartments and housing. Funding for the project is provided by
Local Transportation Assistance Funds (LTAF II).
FUNDING PRIORITY: High - Leverage Local Funds
Special Revenue Funds
Grant Information Sheets
G4101
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Special Revenue Funds
Administration
Special Revenue Fund
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Municipal Court
Court Enhancement Fund
Special Revenue Funds
Municipal Court
Court Enhancement Fund
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Court Enhancement Fund
Service Delivery Plan
Pursuant to local ordinance and Arizona Revised Statutes, the court collects mon-
ies deposited into the local Court Enhancement Fund (CCEF) and Judicial Court En-
hancement Fund (JCEF) to increase the effectiveness of Fountain Hills Municipal
Court. Pursuant to Town Resolution 2000-03A, Court Enhancement Funds shall be
used to offset the costs of computer software, personnel, equipment and supplies
needed to increase the effectiveness of Court case management. Pursuant to
A.R.S. §12-113(B), Judicial Court Enhancement Funds, “shall be used according to
plans approved by the supreme court to train court personnel, improve, maintain
and enhance the ability to collect and manage monies assessed or received by the
courts, including restitution, child support, fines and civil penalties, to improve
court automation, to improve case processing or the administration of justice and
for probation services.” The monies collected into these funds are to be used to
supplement the Court’s annual appropriations and shall not be used solely to fund
court operations. Both funds are maintained as separate accounts within the Town
and any balance remaining in such accounts at the end of the fiscal year shall car-
ry over into the subsequent fiscal year.
Special Revenue Funds
Municipal Court
Court Enhancement Fund
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Court Enhancement 845$ 2,759$ 58,115$ 50,265$
Judicial Court Enhancement - - 30,000 30,000
Total 845$ 2,759$ 88,115$ 80,265$
Expenditures by Program
Court
Enhancement
63%
Judicial Court
Enhancement
37%
Use of Funds -Court Enhancement -By Program
Where does the money go?
Total Proposed Budget = $80,265
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Special Revenue Funds
Municipal Court
Court Enhancement Fund
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Dues & Memberships -$ -$ 1,500$ 1,500$
Meetings & Training - - 1,000 5,500
Maintenance & Repair 534 - 17,000 14,500
Contractual Services - - 7,375 2,500
Supplies - - 740 500
Equipment/Improvements 311 2,759 30,500 25,765
Capital Expenditures - - 30,000 30,000
Total 845$ 2,759$ 88,115$ 80,265$
Expenditures by Category
Dues &
Memberships
2%Meetings &
Training
7%
Maintenance &
Repair
18%
Contractual
Services
3%
Supplies
1%
Equipment/Improvements
32%
Capital
Expenditures
37%
Use of Funds -Court Enhancement -By Category
Where does the money go?
Total Proposed Budget = $80,265
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Special Revenue Funds
Municipal Court
Court Enhancement Fund
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
Court Enhancement Fund
Dues, Subscript & Publicat -$ -$ 1,500$ 1,500$
Meetings & Training - - 1,000 5,500
Office Equip Maint/Repair 534 - 4,500 4,500
Other Maint/Repair - - 12,500 10,000
Professional Fees - - 1,500 -
Printing Expense - - 2,000 2,000
Advertising/Signage - - 500 500
Intergovt Agreements - - 3,375 -
Office Supplies - - 500 500
Food & Beverage Supplies - - 240 -
Software - - 10,000 510
Hardware/Peripherals 311 - 8,000 15,155
Furniture/Appliances - 2,759 12,500 10,100
Computer Hardware - - 30,000 30,000
Sub total Expenditures 845 2,759 88,115 80,265
Transfers Out - - - -
Total Court Enhancement Fund 845$ 2,759$ 88,115$ 80,265$
FY17-18 Proposed Budget
Summary of Expenditures
Court Enhancement Fund
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Administration
Environmental Fund
Special Revenue Funds
Administration
Environmental Fund
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Environmental Fund
Service Delivery Plan
The Environment Fund was established to help offset the costs of stormwater
management and air quality permit requirements as well as other environmental
programs. These items include but are not limited to permit fees, wash mainte-
nance, ADWR dam inspection and maintenance, street sweeping, storm drain
cleaning and household hazardous waste disposal.
Special Revenue Funds
Administration
Environmental Fund
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration -$ 472,351$ 540,586$ 717,613$
Total -$ 472,351$ 540,586$ 717,613$
Expenditures by Program
Administration
100%
Use of Funds -Environmental -By Program
Where does the money go?
Total Proposed Budget = $717,613
Variance Explanations:
Administration: Amounts were included for a household hazardous waste event
and new stormwater support services.
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Variance Explanations:
Maintenance & Repair: Amount was added for additional maintenance in the Ash-
brook Wash.
Contractual Services: Amounts were included for a household hazardous waste
event and new stormwater support services.
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Wages -$ 18,004$ 18,283$ 18,740$
Employment Taxes - 1,151 1,011 771
Benefits - 4,191 3,677 3,742
Dues & Memberships - 10,000 10,715 10,715
Meetings and Training - - 300 300
Maintenance & Repair - 284,039 335,400 445,400
Contractual Services - 154,966 170,000 235,945
Supplies - - 1,200 2,000
Total -$ 472,351$ 540,586$ 717,613$
Expenditures by Category
Wages
3%
Benefits
1%
Dues &
Memberships
1%
Maintenance &
Repair
62%
Contractual
Services
33%
Use of Funds -Environmental -By Category
Where does the money go?
Total Proposed Budget = $717,613
Special Revenue Funds
Administration
Environmental Fund
The Height of Desert Living 320
Special Revenue Funds
Administration
Environmental Fund
Quality
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Total lane miles on sweeping schedule 316 316 317 317
Total lane miles swept annually 2,682 2,682 2,695 2,695
Acres of Town-owned washes maintained 75 65 65 65
Number of paper shedding events held* 2 2 2 2
Number of electronics recycling events
held 1 1 1 1
Number of household hazardous waste
events held 0 0 1 1
*Friends of the Library sponsored event
Performance Measures
Activities/Results
FY14-15
Actual
FY15-16
Actual FY16-17 Estimate FY17-18
Target
Percentage of residential sweeping com-
pleted within specified cycle* 100% 100% 100% 100%
Percentage of arterial sweeping completed
within specific cycle* 100% 100% 100% 100%
Completion of annual permit requirements N/A N/A 100% 100%
*Contracted street sweeping in FY13 -14. Arterial street sweeping changed from once every two
weeks to once every three weeks. FY14-15 actual sweeping costs were paid out of the Streets fund.
*Contracted street sweeping in FY13 -14. Arterial street sweeping changed from once every two
weeks to once every three weeks. FY13-14 and FY14-15 actual sweeping costs were paid out of the
Streets fund.
FY14-15
Actual
FY15-16
Actual FY16-17
Estimate FY17-18
Target
Expenditure for street sweeping* $87,908 $69,316 $90,000 $90,000
Expenditure per lane mile of streets swept* $32.78 $25.84 $33.40 $33.40
Productivity
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Special Revenue Funds
Administration
Environmental Fund
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
Environmental Fund
Salaries-Full Time -$ 18,004$ 18,283$ 18,740$
Medicare - 260 265 272
Workers Compensation - 872 727 485
Unemployment Insurance - 19 19 14
Group Health Insurance - 1,956 1,411 1,447
Group Dental Insurance - 109 103 107
Group Health Vision - 16 13 19
Disability Insurance - 69 78 79
Retirement - 1,981 2,011 2,061
Life Insurance - 60 61 19
Bonus - - - 10
Licenses/Filing Fees - 7,000 7,715 7,715
Dues, Subscript & Publicat - 3,000 3,000 3,000
Meetings & Training - - 300 300
Grounds Maint/Repair - - 5,000 5,000
Wash Maintenance - 146,817 150,000 210,000
Dam Inspection and Maint - 19,960 20,400 20,400
Drainage Maint/Repair - 92,188 130,000 180,000
Storm Damage Cleanup - 25,074 30,000 30,000
Professional Fees - 54,242 80,000 50,000
Contractual Services - 98,816 90,000 135,920
Constituent Communication - 1,134 - -
Bank/Merc Acct Fees - 24 - 25
Community Contracts/Events - 750 - 50,000
Program Materials - - 1,200 2,000
Sub total Expenditures - 472,351 540,586 717,613
Transfers Out - - - -
Total Environmental Fund -$ 472,351$ 540,586$ 717,613$
FY17-18 Proposed Budget
Summary of Expenditures
Environmental Fund
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Special Revenue Funds
Administration
Environmental Fund
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Cottonwoods Maintenance
District
Special Revenue Funds
Cottonwoods Maintenance District
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Special Revenue Funds
Cottonwoods Maintenance District
The Cottonwoods Maintenance District was formed by the Town Council in June
1999 for the purpose of improving the common areas of the Cottonwoods subdivi-
sion; the Town Council serves as the governing Board for the District. The Mainte-
nance District provides for the maintenance of the common area, which is per-
formed by the Town of Fountain Hills. The cost is repaid through an annual proper-
ty tax assessment per property owner levied by the Town and collected by Mari-
copa County. The estimated levy for FY17-18 is $94.04 which includes the annual
contract cost for landscaping as well as establishing a reserve amount for future
exterior wall maintenance.
COTTONWOODS MAINTENANCE DISTRICT
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
Revenues
Property Tax 4,823$ 5,430$ 5,588$ 5,454$
Interest Income 8 30 - 36
Total Revenues 4,831$ 5,460$ 5,588$ 5,490$
Expenditures
Grounds Maint/Repair (3,000)$ (2,500)$ (4,015)$ (3,881)$
Advertising/Signage (185)$ (195)$ (200)$ (200)$
ISF-Mail Service Charges (50)$ (10)$ (50)$ (50)
Total Expenditures (3,235)$ (2,705)$ (4,265)$ (4,131)$
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Special Revenue Funds
Cottonwoods Maintenance District
Summary of Tax Levy—Cottonwoods Maintenance District
FY16-17 FY17-18
1.
$$
2.
$
3.Property tax levy amounts
A. Primary property taxes $$
B. Secondary property taxes 5,588 5,454
C.Total property tax levy amounts $5,588 $5,454
4.Property taxes collected*
A. Primary property taxes
(1) Current year's levy $
(2) Prior years’ levies
(3) Total primary property taxes
B. Secondary property taxes
(1) Current year's levy 5,588
(2) Prior years’ levies
(3) Total secondary property taxes 5,588
C. Total property taxes collected $5,588
5.Property tax rates
A. City/Town tax rate
(1) Primary property tax rate $$
(2) Secondary property tax rate 96.3500 94.0400
(3) Total city/town tax rate $96.3500 $94.0400
*Includes actual property taxes collected as of the date the proposed budget was prepared,
plus estimated property tax collections for the remainder of the fiscal year.
Cottonwoods Maintenance District
Summary of Tax Levy and Tax Rate Information
Fiscal Year 17-18
Maximum allowable primary property tax levy.
A.R.S. §42-17051(A)
Amount received from primary property taxation
in the current year in excess of the sum of that
year's maximum allowable primary property tax
levy. A.R.S. §42-17102(A)(18)
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Special Revenue Funds
Cottonwoods Maintenance District
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Debt Service Funds
Debt Service Funds
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Debt Service Funds
The Debt Service Funds provide for the payment of interest, principal, and related
costs on General Obligation (GO) bonds (both the Town of Fountain Hills and the
Eagle Mountain Community Facilities District) and Municipal Property Corporation
(MPC) Revenue bonds.
General Obligation Debt
There have been four General Obligation bond issues that were approved by the
voters for specific purposes:
The first GO bond issue in 1991 (refunded in 1995) was to pave roads
that remained unpaved at the time of incorporation.
Additional GO bonds issued in 1999 and 2000 (partially refunded in
2005)were for the construction of a library/museum and acquiring land
for open space preservation.
Bonds issued in 2001 (partially refunded in 2005) were for the purchase
of mountain preserve land in the McDowell mountains.
Bonds were issued in December 2014 to pay for the Saguaro Boulevard
Reconstruction Project.
The annual property tax levy is based on the total amount required for the pay-
ment (with adjustments for carry-forward, delinquencies, etc.) divided by the total
secondary assessed valuation for the Town of Fountain Hills.
The Town’s assessed property valuation for FY17-18 is estimated to be
$444,649,617 for the upcoming year (a 5.0% increase from the prior year) and
the estimated levy is $0.4259 per $100 of assessed value. The levy is $.0213 low-
er than last year as a result of the use of accumulated reserves.
Debt Service Funds
GENERAL OBLIGATION DEBT SERVICE
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
Revenues
Secondary Property Tax 475,285$ 2,119,611$ 1,894,584$ 1,893,694$
Interest Income 327 2,514 210 720
Transfer In 362,637 - - -
Total Revenues 838,250$ 2,122,125$ 1,894,794$ 1,894,414$
Expenditures
Principal Payments (390,000)$ (1,770,000)$ (1,930,000)$ (1,980,000)$
Interest Payments (169,772) (231,850) (188,250) (140,950)
Administrative/Trustee Fees (1,250) (1,000) (1,100) (600)
Total Expenditures (561,022)$ (2,002,850)$ (2,119,350)$ (2,121,550)$
The Height of Desert Living 329
Debt Service Funds
Eagle Mountain Community Facilities District (CFD) Debt
There have been four bond issues (issued as General Obligation bonds) that were
approved for specific purposes:
The first two CFD bond issues in 1996 (refunded in 2005) were to ac-
quire certain public infrastructure benefiting the District, specifically a
sewer project, a storm water conveyance system project, the Eagle
Mountain Parkway Phase I project, and the Summer Hill Boulevard pro-
ject.
CFD bonds issued in 2005 were for refunding and defeasing the 1996 is-
sues.
Outstanding bonds were refinanced in 2015 to reduce interest costs.
The Eagle Mountain Community Facilities District debt payments are levied on the
property owners within the District. These obligations are paid by the property
owners using secondary property taxes, less any credits, carry-forward and/or in-
terest earnings and allowing for delinquencies. The anticipated rate based on the
estimated assessed valuation of $28,954,057 (an increase of 4.6% from the prior
year) is $1.2874 per $100 of assessed valuation compared to $1.3680 in the prior
year.
Municipal Property Corporation (MPC) Debt
There have been four Municipal Property Corporation (MPC) bond issues that were
approved by the voters for specific purposes:
The first MPC bond issue in 2000 (partially refunded in 2005) was to
build the Community Center.
EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT DEBT SERVICE
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
Revenues
Property Tax 424,552$ 418,257$ 378,392$ 372,746$
Bond Proceeds 2,300,000 - - -
Interest Income 166 472 150 120
Total Revenues 2,724,718$ 418,729$ 378,542$ 372,866$
Expenditures
Advertising/Signage (175)$ (195)$ (170)$ (200)$
Principal Payments (2,495,000) (365,000) (375,000) (380,000)
Interest Payments (100,685) (43,516) (34,056) (27,456)
Administrative/Trustee Fees (73,253) - - -
Total Expenditures (2,669,113)$ (408,711)$ (409,226)$ (407,656)$
The Height of Desert Living 330
The second MPC issue was in 2001 (partially refunded in 2005) for the
purchase of mountain preserve land.
The third MPC issue was in 2004 for the construction of the Town Hall.
Outstanding bonds were refinanced in 2015 to reduce interest costs.
One of the methods of funding major municipal projects is the use of a municipal
property corporation (MPC). The Town created the Fountain Hills Municipal Proper-
ty Corporation and bonds were issued in 2000 and 2001 to build the Community
Center and purchase a portion of the McDowell Mountain Preserve. The MPC owns
the land and buildings purchased through bond proceeds. The bonds issued for the
Community Center are repaid through the General Fund within the General Gov-
ernment Department budget. When the bonds are retired, any assets owned by
the MPC will be turned over to the Town of Fountain Hills.
During FY11-12, the Town used surplus reserves to retire bonds that were issued
in 2004 for the Civic Center (Town Hall). The payoff provided a net savings of ap-
proximately $276,000 over the life of the bonds. The annual debt service payment
savings will be available in the General Fund for ongoing operations.
Beginning in FY17-18, the local sales tax that was dedicated to paying for the
mountain preserve bonds will be used to fund the asphalt replacement program.
Debt Service Funds
MUNICIPAL PROPERTY CORPORATION DEBT SERVICE
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
Revenues
Sales-Excise Tax 689,920$ 708,777$ -$ -$
Bond Proceeds 1,880,000 - - -
Interest Income 455 994 300 840
Transfer In 500,000 - 249,055 209,838
Total Revenues 3,070,375$ 709,771$ 249,355$ 210,678$
Expenditures
License/Filing Fees (10)$ (10)$ (10)$ (10)$
Principal Payments (2,780,000) (480,000) (370,000) (360,000)
Interest Payments (111,200) (32,740) (22,680) (16,686)
Administrative/Trustee Fees (63,503) (800) (1,000) (1,000)
Total Expenditures (2,954,713)$ (513,550)$ (393,690)$ (377,696)$
The Height of Desert Living 331
Debt Service Funds
Outstanding Debt
Outstanding Debt
The Schedule below includes an itemization of the outstanding debt as of
June 30, 2017, after the scheduled principal and interest payment due July 1.
Outstanding Debt Schedule
Bond Purpose Date of Interest Date of Original Principal Principal Outstanding
Type of Issue Bond Issue Rate Maturity Amount Amount Retired Principal
GO Refunding 6/1/2005 4.00 7/1/2019 7,225,000$ 6,460,000$ 765,000$
GO
Road
Construction 12/18/2014
2.00-
3.00 7/1/2020 7,565,000 2,855,000 4,710,000
Total GO 14,790,000 9,315,000 5,475,000
Rev Refunding 6/4/2015 1.62 7/1/2020 1,880,000 850,000 1,030,000
Total Rev 1,880,000 850,000 1,030,000
GO Eagle Mtn 6/4/2015 1.76 7/1/2021 2,300,000 740,000 1,560,000
Total GO - Eagle Mtn 2,300,000 740,000 1,560,000
Grand Total 18,970,000$ 10,905,000$ 8,065,000$
GO General Obligation Bonds
Rev Revenue Bonds
The Height of Desert Living 332
Legal Debt Margin Information
The Total Net Debt Applicable to Limit comes from the Report of Indebtedness,
Department of Revenue, and is related to those issues noted by the appropriate %
debt limit.
20% limit - GO bonds for projects involving water, sewer, artificial lighting, parks,
open space, public safety, law enforcement, fire and emergency facilities, street
and transportation facilities and recreational facility improvements.
6% limit - GO bonds for any other general purpose improvements.
Proposition 117 in FY15-16 changed the basis for assessment from full cash value
to limited property value.
Debt Service Funds
Legal Debt Margin Information
FY14-15 FY15-16 FY16-17 FY17-18
6% Debt Limit
Debt limit 24,177,956$ 24,128,118$ 25,419,147$ 26,678,977$
Total applicable to limit - - - -
Legal debt margin 24,177,956$ 24,128,118$ 25,419,147$ 26,678,977$
Total net debt applicable to the limit
as a percentage of debt limit 0%0%0%0%
20% Debt Limit
Debt limit 80,593,185$ 80,427,061$ 84,730,489$ 88,929,923$
Total applicable to limit 2,900,000 2,000,000 7,405,000 5,475,000
Legal debt margin 77,693,185$ 77,527,061$ 82,730,489$ 81,524,923$
Total net debt applicable to the limit
as a percentage of debt limit 4%2%9%6%
Net Assessed:
Full Cash Value 402,965,927$
Limited Property Value 402,135,304$ 423,652,443$ 444,649,617$
Town of Fountain Hills, Arizona
Legal Debt Margin Information
The Height of Desert Living 333
Debt Service Funds
Summary of Tax Levy—Town of Fountain Hills
FY16-17 FY17-18
1.
$$
2.
$
3.Property tax levy amounts
A. Primary property taxes $$
B. Secondary property taxes 1,894,584 1,893,694
C.Total property tax levy amounts $1,894,584 $1,893,694
4.Property taxes collected*
A. Primary property taxes
(1) Current year's levy $
(2) Prior years’ levies
(3) Total primary property taxes
B. Secondary property taxes
(1) Current year's levy 1,894,584
(2) Prior years’ levies
(3) Total secondary property taxes 1,894,584
C. Total property taxes collected $1,894,584
5.Property tax rates
A. Town tax rate
(1) Primary property tax rate $$
(2) Secondary property tax rate 0.4472 0.4259
(3) Total city/town tax rate $0.4472 $0.4259
B. Special assessment district tax rates
Secondary property tax rates - As of the date the proposed budget was prepared, the
Town was operating two (2) special assessment districts for which secondary property
taxes are levied. For information pertaining to these special assessment districts and
their tax rates, please contact the Town.
*Includes actual property taxes collected as of the date the proposed budget was prepared,
plus estimated property tax collections for the remainder of the fiscal year.
Town of Fountain Hills
Summary of Tax Levy and Tax Rate Information
Fiscal Year 17-18
Maximum allowable primary property tax levy.
A.R.S. §42-17051(A)
Amount received from primary property taxation
in the current year in excess of the sum of that
year's maximum allowable primary property tax
levy. A.R.S. §42-17102(A)(18)
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Debt Service Funds
Summary of Tax Levy—Eagle Mountain Community Facilities District
FY16-17 FY17-18
1.
$$
2.
$
3.Property tax levy amounts
A. Primary property taxes $$
B. Secondary property taxes 378,392 372,746
C.Total property tax levy amounts $378,392 $372,746
4.Property taxes collected*
A. Primary property taxes
(1) Current year's levy $
(2) Prior years’ levies
(3) Total primary property taxes
B. Secondary property taxes
(1) Current year's levy 378,392
(2) Prior years’ levies
(3) Total secondary property taxes 378,392
C. Total property taxes collected $378,392
5.Property tax rates
A. CFD
(1) Primary property tax rate $$
(2) Secondary property tax rate 1.3680 1.2874
(3) Total city/town tax rate $1.3680 1.2874
*Includes actual property taxes collected as of the date the proposed budget was prepared,
plus estimated property tax collections for the remainder of the fiscal year.
Eagle Mountain Community Facilities District
Summary of Tax Levy and Tax Rate Information
Fiscal Year 17-18
Maximum allowable primary property tax levy.
A.R.S. §42-17051(A)
Amount received from primary property taxation
in the current year in excess of the sum of that
year's maximum allowable primary property tax
levy. A.R.S. §42-17102(A)(18)
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Capital Improvement Program
Capital Improvement Program
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Capital Improvement Program (CIP) Policy and Procedures
Objective
To provide a policy and procedures for the development, approval, and implemen-
tation of the Town of Fountain Hills’ five (5) year and twenty (20) year Capital Im-
provement Programs (CIP).
Scope
This policy applies to all projects undertaken by the Town of Fountain Hills that
meet the definition of a capital improvement project detailed in the definitions sec-
tion.
Policy
The purpose of the Capital Improvement Program is to provide an authoritative
decision-making process for the evaluation, selection, and multi-year scheduling of
public physical improvements based on a projection of available fiscal resources
and the community's priorities.
The objectives of the Program are to:
a) ensure the timely repair, replacement and expansion of the Town’s infra-
structure;
b) serve as a link in the Town’s planning between the Town’s Strategic Plan
and all subsidiary plans with a 5-20 year horizon and the annual budget
process with a one-year horizon;
c) maintain control over the Town’s long-term cash flow in relation to the
Town's financial capacity; and
d) ensure efficient, effective and coordinated capital improvement.
Definitions
The following words, when used in connection with this policy, shall have the fol-
lowing meanings:
CAPITAL IMPROVEMENT PROGRAM: A multi-year planning document that is the
product of a systematic evaluation of capital projects. This Program serves as a
guide for the efficient and effective construction and maintenance of public facili-
ties, outlining a detailed timeline and financing schedule of capital projects for a
five (5) year period of time and a summary schedule of capital projects for a twen-
ty (20) year period.
CAPITAL IMPROVEMENT PROJECT: A capital project is a heavy equipment acquisi-
tion, a computer/software systems acquisition, or a public improvement that in-
volves construction of new infrastructure, additions to existing structures, renova-
tion of existing structures, and major repairs to infrastructure of a comprehensive
and non-routine nature. A capital project is defined in financial terms as a project
with a projected final cost of at least $50,000 and is a non-recurring expense.
In addition, the capital asset(s) resulting from the project should have a useful life
of at least 10 years. Studies, design and engineering fees greater than $10,000
which are preparatory to a capital project with a projected final cost of at least
$50,000 should be included as part of the capital project cost.
Capital Improvement Program
Policy & Procedures
The Height of Desert Living 337
Capital Improvement Program
Policy & Procedures
INFRASTRUCTURE IMPROVEMENT PLAN (IIP): A written plan that individually or
collectively identifies each public service that is proposed to be the subject of a de-
velopment fee. The Town of Fountain Hills’ IIP is incorporated as part of the
Town’s CIP and follows the same timeline and procedure.
Process
A. Schedule: Annually, the CIP Coordinator and Finance Director will submit
a proposed CIP development calendar to the Town Manager for review.
Based on this calendar, the CIP Coordinator will initiate a request to the
management team for submission of updates, revisions and new projects for
the five (5) year Capital Improvement Program. A further, but less detailed,
review of the twenty (20) year Program will also be conducted.
B. Format: The management team will utilize the previous year's approved
CIP as a base for developing recommended additions, deletions, or changes
for incorporation in the updated CIP for the ensuing year. The management
team will utilize the standard format provided to submit new projects or
propose revisions to existing projects. All new projects will also include a
comprehensive estimate of the impact of the new project on the Town's an-
nual operating budget; e.g., salaries and benefits, supplies, utilities, fuel,
maintenance requirements, etc.
C. Finance Review: The Finance Director will assist the CIP Coordinator as
necessary in all facets of Capital Improvement Program development and
review including production of revenue estimates and estimated growth in
assessed valuation as well as overall financial analysis of the proposed pro-
gram. Additional assistance may be requested to help produce draft docu-
ments, etc.
D. Town Manager Review: The CIP Coordinator will provide a copy of the
proposed CIP document to the Finance Director and Town Manager for re-
view and comment prior to distribution of the CIP document to the Town
Council as part of the budget package.
E. Public Hearing: The proposed CIP will be considered at a public hearing
convened by the Town Council to accept comments and input from the pub-
lic on the content of the Program. Notice of said public hearing date, place,
and time will be made at least 60 days in advance of the scheduled hearing.
Copies of the proposed CIP will be made available to the public at least 30
days prior to the scheduled hearing date and at the hearing itself.
F. Town Council Approval: The final draft of the proposed CIP will be submit-
ted as an agenda item for formal approval by the Town Council at the first
Council Meeting in June.
G. Distribution: A copy of the approved CIP document will be published on
the Town’s website.
H. Implementation: Upon adoption of the CIP, projects included within the
applicable budget year may be implemented by the appropriate manage-
ment team member in compliance with the Town’s procurement policy, spe-
cial benefit district, or applicable procedure.
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I. Amendments: The adopted CIP may be amended upon approval of the
Town Council. Examples of amendments include cost increases for approved
projects, the acceleration of projects to the applicable budget year from a
future year, and the addition of projects not previously included in the CIP.
An amendment to the CIP will be submitted to the Town Manager for ap-
proval. Upon approval, the amendment should be prepared as an agenda
item for formal approval by the Town Council at a regular or special session.
Upon approval, a copy of the amended CIP document will be published on
the Town’s website.
Procedure
A. Form: The form listed as Attachment A shall be utilized to request inclu-
sion of a project in the Capital Improvement Program.
B. Funding Prioritization: As part of the project submittal process, manage-
ment team members shall identify project priorities to help determine which
projects are recommended for inclusion in the five-year CIP.
The initial measure of the project’s priority is first established using the fol-
lowing factors:
HIGH
Project protects the health and safety of the Town, its residents, visi-
tors and employees
Project is mandated by Federal, State or local, regulations
Project is a high priority of the Town Council, based on the most cur-
rent Strategic Plan or other subsidiary plans. Project prevents irrepa-
rable damage to existing facilities
Project leverages local funding with other non-local funding sources
Project finishes a partially completed project
MEDIUM
Project maintains existing service levels
Project provides for the maintenance of existing systems and equip-
ment
Project results in increased efficiency
Project reduces operational costs
Project significantly reduces losses in revenue or provides for signifi-
cant increased revenues
LOW
Project provides an expanded level of service or new public facility
not included in the Town Council’s priorities
Project is deferrable
Project uses debt financing
Capital Improvement Program
Policy & Procedures
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C. Funding Sources: The primary funding sources for the CIP are the Gen-
eral Fund, grants, development fees, excise taxes, HURF, bonded indebted-
ness, capital leases and Capital Projects funds. All potential projects must
identify the proposed sources of funding before submission of the CIP re-
quest. Projects that are funded by development fees must also identify the
relationship between the IIP project and the development fee from which it
is funded in the justification section of the CIP Form.
D. Project Schedule: Each Project Manager shall provide a preliminary
schedule which shall detail the various phases involved in the project and
their starting and ending dates. It is the responsibility of the Project Manag-
er to maintain this schedule or to provide schedule updates to the CIP Coor-
dinator on at least a quarterly basis.
Responsibility for Enforcement
The Town Manager, Finance Director and CIP Coordinator will be responsible for
ensuring that this policy is followed and/or updated as necessary.
Capital Improvement Program
Policy & Procedures
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Capital Improvement Program
Policy & Procedures
Attachment A
Town of Fountain Hills
Capital Improvement Project Information
PROJECT TITLE: Click here to enter text.
PROJECT NUMBER: Click here to enter text.
PROJECT DESCRIPTION/SCOPE: Click here to enter text.
TIMEFRAME: Click here to enter text. Example FY 2018-20
YEAR PROJECT BEGAN: Click here to enter text. Example FY 2017-18
TOTAL ESTIMATED PROJECT COST: Click here to enter text.
PROJECT JUSTIFICATION: Click here to enter text.
FUNDING PRIORITY: Click here to select a Priority from the list
Note: Double click on the below tables to update them in Excel. The totals will
automatically calculate.
Fund Type Prior Years FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 Total
Capital Projects $0
Grant $0
Downtown Strategy
General $0
Developer $0
Development Fees $0
Bonds $0
Other Sources $0
Unfunded $0
Total $0 $0 $0 $0 $0 $0 $0
Funding Sources
Fund Type Prior Years FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 Total
Acquisition
Planning $0
Design $0
Construction $0
Other Expenses $0
Total $0 $0 $0 $0 $0 $0 $0
Project Expenses
Fund Type FY17-18 FY 18-19 FY19-20 FY20-21 FY21-22 Total
Salaries & Benefits $0
Services & Supplies $0
Other Impact $0
Total $0 $0 $0 $0 $0 $0
Operating Impact
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Capital Projects Summary
Capital Projects Summary
The Height of Desert Living 342
Capital Projects Summary
PROPOSED CAPITAL PROJECTS
FY17-18 THROUGH FY21-22
PROJECTS BY YEAR
Project
No. Project Title
Prior
Years'
Revenues FY17-18 FY18-19 FY19-20 FY20-21 FY21-22
Five Year Total
(excludes Prior
Years' Revenues)
Stormwater Management/Drainage Projects
D6047 Drainage-Miscellaneous 51,362$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 250,000$
D6055 Drainage-Civic Center Improvements - - 275,000 - - - 275,000
TOTAL 51,362$ 50,000$ 325,000$ 50,000$ 50,000$ 50,000$ 525,000$
Downtown Improvement Projects
E8505 Downtown Lighting Improvements 24,000$ 100,000$ -$ -$ -$ -$ 100,000$
TOTAL 24,000$ 100,000$ -$ -$ -$ -$ 100,000$
Facilities Projects
F4005 Fire Station #2 Relocation 283,800$ 3,550,000$ -$ -$ -$ -$ 3,550,000$
F4013 Fire Station #3 - - - - 343,000 2,402,000 2,745,000
F4014 Fire Station #3 Vehicles & Equipment - - - - - 1,122,000 1,122,000
F4029 Civic Center Improvements - - 150,000 - - - 150,000
F4030 Purchase and Install Chiller #1 250,000 50,000 - - - - 50,000
F4031 Town Hall Improvements - - 100,000 - - - 100,000
TOTAL 533,800$ 3,600,000$ 250,000$ -$ 343,000$ 3,524,000$ 7,717,000$
Parks & Recreation Projects
P3023 New Pocket Park-West -$ -$ -$ 113,000$ 790,000$ 903,000$
P3025 Adero Canyon Trailhead 97,362 2,285,000 - - - - 2,285,000
P3026 Fountain Park Access Improvements - - 834,006 - - - 834,006
P3028 Four Peaks Park - Phases II & III - - 2,000,000 3,300,000 - - 5,300,000
P3029 Fountain Park Drainage Improvements - - 50,000 - - - 50,000
P3030
Plaza Fountainside Courtyard Area
Improvements - 145,000 120,000 - - - 265,000
P3031
Fountain Lake Water Quality Improvments -
Phase II - - 2,622,400 - - - 2,622,400
P3032 Sport Field Lighting - - 1,733,000 - - 1,733,000
P3033 Video Surveillance Cameras 50,000 - - - - 50,000
TOTAL 97,362$ 2,480,000$ 5,626,406$ 5,033,000$ 113,000$ 790,000$ 14,042,406$
Street/Sidewalk Projects
S6003 Unpaved Alley Paving Projects 380,479$ -$ 255,000$ 308,000$ -$ -$ 563,000$
S6015
Fountain Hills Blvd Widening - Shea Boulevard
to Pinto - 100,000 - - - - 100,000
S6053 Fountain Hills Blvd Shoulder Paving 104,884 550,000 - - - - 550,000
S6058
Shea Blvd. Widening - Palisades Blvd. to
Technology Dr.- - 130,000 - - - 130,000
S6059 Wayfinding Signs - 100,000 - - - - 100,000
S6060 Monument Signs - - 100,000 - - - 100,000
TOTAL 485,363$ 750,000$ 485,000$ 308,000$ -$ -$ 1,543,000$
Traffic Signal Projects
T5005 Traffic Signal-Palisades & Eagle Ridge/Palomino -$ -$ -$ 450,000$ -$ -$ 450,000$
TOTAL -$ -$ -$ 450,000$ -$ -$ 450,000$
Vehicle Replacement Program
Vehicle Replacement Per Schedule 862,000$ 32,252$ 354,443$ 74,688$ 58,516$ 1,381,899$
Contingency 69,800$ 66,864$ 58,410$ 5,060$ 43,640$ 243,774$
TOTAL PROPOSED CAPITAL PROJECTS 1,191,887$ 7,049,800$ 6,753,270$ 5,899,410$ 511,060$ 4,407,640$ 24,621,180$
(excludes Vehicle Replacement Program)
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Capital Projects Summary
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
Capital Projects Fund
Management Fees 1,949$ 1,935$ 1,685$ 1,940$
Software - - - -
Hardware/Peripherals - - - -
Building Improvement Expenses - - - -
Street Improvement Expenses - - 75,000 100,000
Park Improvement Expenses - - 75,000 145,000
Other Infrastructure Expenses - - 150,000 -
Stormwater/Drainage Expenses 9,943 - 50,000 50,000
Furniture/Equipment 107,607 - 300,000 50,000
Building Improvements 12,197 14,391 3,800,000 3,550,000
Street Improvements 3,963,158 105,478 755,000 650,000
Park Improvements 513,717 300,591 2,865,000 2,335,000
Other Infrastructure 1,118,654 - 600,000 100,000
Stormwater/Drainage Improvements 5,647 1,187,102 550,000 -
Damages/Vandalism - - - -
Contingency - - 42,200 69,800
Sub total Expenditures 5,732,872 1,609,497 9,263,885 7,051,740
Transfers Out 319,192 36,323 379,000 1,200,000
Total Capital Projects Fund 6,052,064$ 1,645,820$ 9,642,885$ 8,251,740$
FY17-18 Proposed Budget
Summary of Expenditures
Capital Projects Fund
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Capital Projects Summary
CAPITAL PROJECTS FIVE-YEAR PROJECTION
REVENUES & PROJECT COSTS
EXPENDITURES BY PROJECT TYPE & COSTS
FY17-18
Requested
FY18-19
Requested
FY19-20
Requested
FY20-21
Requested
FY21-22
Requested
TOTAL FIVE-
YEAR
PROJECTION
Stormwater Management/Drainage Projects 50,000$ 325,000$ 50,000$ 50,000$ 50,000$ 525,000$
Downtown Improvement Projects 100,000 - - - - 100,000
Facilities Projects 3,600,000 250,000 - 343,000 3,524,000 7,717,000
Parks & Recreation Projects 2,480,000 5,626,406 5,033,000 113,000 790,000 14,042,406
Street/Sidewalk Projects 750,000 485,000 308,000 - - 1,543,000
Traffic Signal Projects - - 450,000 - - 450,000
Contingency 69,800 66,864 58,410 5,060 43,640 243,774
Total Project Costs 7,049,800$ 6,753,270$ 5,899,410$ 511,060$ 4,407,640$ 24,621,180$
REVENUES BY SOURCE
FIVE-YEAR
AVAILABLE
FUNDS
FY17-18
Requested
FY18-19
Requested
FY19-20
Requested
FY20-21
Requested
FY21-22
Requested
TOTAL FIVE-
YEAR
PROJECTION
SURPLUS/
(DEFICIT)
General Fund -$ -$ -$ -$ -$ -$ -$ -$
Highway User Fund - - - - - - - -
Downtown Strategy Fund 1,318,616 100,000 375,000 - - - 475,000 843,616
Grants 1,345,000 255,000 590,000 500,000 - - 1,345,000 -
Capital Projects Fund 7,716,890 4,539,833 1,186,864 416,410 55,060 93,640 6,291,807 1,425,083
Development Fees:
Streets - - - - - - - -
Law Enforcement 160,368 160,368 - - - - 160,368 -
Fire & Emergency Medical 340,887 - - - 309,645 31,242 340,887 -
Open Space 1,679,612 1,679,612 - - - - 1,679,612 -
Parks & Recreation 1,104,961 144,987 - - 113,000 790,000 1,047,987 56,974
Library/Museum - - - - - - - -
Bonds - - - - - - - -
Developers - - - - - - - -
Other 190,000 170,000 20,000 - - 190,000 -
Total Revenues By Source 13,856,334$ 7,049,800$ 2,171,864$ 916,410$ 477,705$ 914,882$ 11,530,661$ 2,325,673$
Unfunded 13,090,519 - 4,581,406 4,983,000 33,355 3,492,758 13,090,519 (13,090,519)
Total Revenues Required 26,946,853$ 7,049,800$ 6,753,270$ 5,899,410$ 511,060$ 4,407,640$ 24,621,180$ (10,764,846)$
The Height of Desert Living 345
CAPITAL PROJECTS FIVE-YEAR PROJECTION
Capital Projects Summary
Excise Tax Fund
2%
Grants
5%
Capital Projects
Fund
26%
Development
Fees
13%
Other
1%
Unfunded
53%
Projects by Funding Source
Revenues -FY18-22
TOTAL = $24.6M
Stormwater
Management/
Drainage
Projects
2%
Downtown
Improvement
Projects
0%
Facilities
Projects
30%
Parks &
Recreation
Projects
54%
Street/Sidewal
k Projects
6%
Traffic
Signal
Projects
2%Vehicle
Replacement
Program
5%
Contingency
1%
Projects by Project Type
Expenditures -FY18-22
Total = $24.6M
The Height of Desert Living 346
The highlighted rows represent project funding through the Town’s Capital Projects Fund.
Capital Projects Summary
PROPOSED CAPITAL PROJECTS
FY17-18 THROUGH FY21-22
BY YEAR AND FUNDING SOURCE
Project
No.Project Title/Funding Source
Prior Years'
Costs FY17-18 FY18-19 FY19-20 FY20-21 FY21-22
Five Year
Source Total Project Total
D6047 Drainage-Miscellaneous 301,362
Capital Projects Fund $ 51,362 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 250,000$
D6055 Drainage-Civic Center Improvements 275,000
Capital Projects Fund $ - $ - $ 275,000 $ - $ - $ - 275,000$
E8505 Downtown Lighting Improvements 124,000
Downtown Strategy 24,000 100,000 - - - - 100,000
F4005 Fire Station #2 Relocation 3,833,800
Capital Projects Fund $ 188,862 3,239,632$ -$ -$ -$ -$ 3,239,632$
Development Fees 94,938 160,368 - - - - 160,368
Other - 150,000 - - - - 150,000
F4013 Fire Station #3 2,745,000
Development Fees - - - - 309,645 31,242 340,887
Unfunded - - - - 33,355 2,370,758 2,404,113
F4014 Fire Station #3 Vehicles & Equipment 1,122,000
Unfunded - - - - - 1,122,000 1,122,000
F4029 Civic Center Improvements 150,000
Capital Projects Fund $ - -$ 150,000$ -$ -$ -$ 150,000$
F4030 Purchase and Install Chiller #1 300,000
Capital Projects Fund $ 250,000 50,000$ -$ -$ -$ -$ 50,000$
F4031 Town Hall Improvements 100,000
Capital Projects Fund $ - -$ 100,000$ -$ -$ -$ 100,000$
P3023 New Pocket Park-West 903,000
Development Fees - - - - 113,000 790,000 903,000
Unfunded - - - - - - -
P3025 Adero Canyon Trailhead 2,382,362
Capital Projects Fund $ 97,362 460,401$ -$ -$ -$ -$ 460,401$
Development Fees - 1,824,599 - - - - 1,824,599
P3026 Fountain Park Access Improvements 834,006
Downtown Strategy - - 375,000 - - - 375,000
Unfunded - - 459,006 - - - 459,006
P3028 Four Peaks Park - Phases II & III 5,300,000
Grants - - 500,000 500,000 - - 1,000,000
Unfunded - - 1,500,000 2,800,000 - - 4,300,000
P3029 Fountain Park Drainage Improvements 50,000
Capital Projects Fund $ - -$ 50,000$ -$ -$ -$ 50,000$
P3030 Plaza Fountainside Courtyard Area Improvements 265,000
Capital Projects Fund $ - 125,000$ 100,000$ -$ -$ -$ 225,000$
Other - 20,000 20,000 - - - 40,000
P3031 Fountain Lake Water Quality Improvments - Phase II 2,622,400
Unfunded - - 2,622,400 - - - 2,622,400
P3032 Sport Field Lighting 1,733,000
Unfunded - - - 1,733,000 - - 1,733,000
P3033 Video Surveillance Cameras 50,000
Capital Projects Fund $ - 50,000$ -$ -$ -$ -$ 50,000$
S6003 Unpaved Alley Paving Projects 943,479
Capital Projects Fund $ 380,479 -$ 255,000$ 308,000$ -$ -$ 563,000$
S6015 Fountain Hills Blvd Widening - Shea Boulevard to
Pinto 100,000
Capital Projects Fund $ - 100,000$ -$ -$ -$ -$ 100,000$
S6053 Fountain Hills Blvd Shoulder Paving 654,884
Capital Projects Fund $ 104,884 295,000$ -$ -$ -$ -$ 295,000$
Grants - 255,000 - - - - 255,000
S6058 Shea Blvd. Widening - Palisades Blvd. to Technology
Dr.130,000
Capital Projects Fund $ - -$ 40,000$ -$ -$ -$ 40,000$
Grants - - 90,000 - - - 90,000
S6059 Wayfinding Signs 100,000
Capital Projects Fund -$ 100,000$ -$ -$ -$ -$ 100,000$
S6060 Monument Signs 100,000
Capital Projects Fund -$ -$ 100,000$ -$ -$ -$ 100,000$
T5005 Traffic Signal-Palisades & Eagle Ridge/Palomino 450,000
Unfunded - - - 450,000 - - 450,000
Contingency 243,774
Capital Projects Fund 69,800$ 66,864$ 58,410$ 5,060$ 43,640$ 243,774$
TOTAL PROPOSED CAPITAL PROJECTS 1,191,887$ 7,049,800$ 6,753,270$ 5,899,410$ 511,060$ 4,407,640$ 24,621,180$ 25,813,067$
The Height of Desert Living 347
Capital Projects Summary
PROPOSED CAPITAL PROJECTS
FY17-18 THROUGH FY21-22
BY YEAR AND FUNDING SOURCE
TOTALS
Activity
Prior Years'
Costs FY17-18 FY18-19 FY19-20 FY20-21 FY21-22
Total
FY17-18 -
FY21-22 Project Total
Acquisition 250,000$ 50,000$ -$ -$ -$ 1,122,000$ 1,172,000$ 1,422,000$
Planning - 100,000 130,000 - - - 230,000 230,000
Design 524,704 325,000 936,800 85,000 456,000 - 1,802,800 2,327,504
Construction 416,410 6,505,000 5,619,606 5,756,000 50,000 3,242,000 21,172,606 21,589,016
Other Expenses 773 69,800 66,864 58,410 5,060 43,640 243,774 244,547
Total 1,191,887$ 7,049,800$ 6,753,270$ 5,899,410$ 511,060$ 4,407,640$ 24,621,180$ 25,813,067$
EXPENDITURE SUMMARY TOTALS - BY ACTIVITY
Source
Prior Years'
Costs FY17-18 FY18-19 FY19-20 FY20-21 FY21-22
Total
FY17-18 -
FY21-22 Project Total
Capital Projects Fund 1,072,949$ 4,539,833$ 1,186,864$ 416,410$ 55,060$ 93,640$ 6,291,807$ 7,364,756$
Grants - 255,000 590,000 500,000 - - 1,345,000 1,345,000
Downtown Strategy 24,000 100,000 375,000 - - - 475,000 499,000
Development Fees 94,938 1,984,967 - - 422,645 821,242 3,228,854 3,323,792
Other - 170,000 20,000 - - - 190,000 190,000
Funding Source Totals 1,191,887 7,049,800 2,171,864 916,410 477,705 914,882 11,530,661 12,722,548
Unfunded - - 4,581,406 4,983,000 33,355 3,492,758 13,090,519 13,090,519
Total Revenue Summary 1,191,887$ 7,049,800$ 6,753,270$ 5,899,410$ 511,060$ 4,407,640$ 24,621,180$ 25,813,067$
REVENUE SUMMARY TOTALS - BY FUNDING SOURCE
The Height of Desert Living 348
Capital Projects Summary
The Height of Desert Living 349
Capital Projects
Information Sheets
Capital Projects Information Sheets
The Height of Desert Living 350
Capital Projects Information Sheets
D6047
PROJECT TITLE: Miscellaneous Drainage Improvements
PROJECT NUMBER: D6047
PROJECT DESCRIPTION/SCOPE:
This project will provide for the construction of new drainage facilities, major repairs, or the exten-
sion of existing facilities at locations of future road widening projects so that excess excavated mate-
rials may be put in place when available. This project will also address erosion issues as well as im-
prove drainage as needed.
TOWN GOALS
TIMEFRAME: FY15-22
YEAR PROJECT BEGAN: FY14-15
TOTAL ESTIMATED PROJECT COST: $301,362
PROJECT JUSTIFICATION:
The Town has worked successfully with municipal, private and utility construction contractors in the
past to place excess excavation materials at locations where future Town road widening projects will
require fill material. This work is done at no cost to the Town and will save on the costs to fill and
compact these areas in the future. The locations where the excess materials can be placed are now
limited without constructing or extending drainage culverts. Revegetation is also required in the are-
as where fill materials are placed to help with erosion and aesthetics.
FUNDING PRIORITY: High - Leverage Local Funds
The Height of Desert Living 351
Capital Projects Information Sheets
D6047
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects 51,362$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 301,362$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 51,362$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 301,362$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 51,362 50,000 50,000 50,000 50,000 50,000 301,362
Other Expenses -
TOTAL 51,362$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 301,362$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Salaries & Benefits
Services & Supplies
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
The Height of Desert Living 352
Capital Projects Information Sheets
D6055
PROJECT TITLE: Civic Center Drainage Improvements
PROJECT NUMBER: D6055
PROJECT DESCRIPTION/SCOPE:
Design and installation of storm drain piping along the southern and eastern limits of the Civic Center
Complex that was not completed during the initial construction of the facility or has since been modi-
fied and does not provide for adequate drainage.
TOWN GOALS
TIMEFRAME: FY18-19
YEAR PROJECT BEGAN: FY18-19
TOTAL ESTIMATED PROJECT COST: $275,000
PROJECT JUSTIFICATION:
The current storm drain manhole located at the southwest corner of the complex was never connect-
ed to the storm drain east of the Community Center and has an undersized outfall pipe onto La Mon-
tana Drive which causes the manhole to back up and spill into the parking lot. The proposed storm
drain connection is shown on the original Civic Center plans as “future”. Additionally, the storm drain
system for the parking lot and Library roof drains runs into a storm drain along the eastern edge of
the Library parking lot. This system had dumped into a detention basin on the vacant lot to the east
but was previously filled in. The current storm drain system has no outlet and stagnant water re-
mains in the piping after each rain.
FUNDING PRIORITY: Medium - Provides Maintenance of Existing Systems
The Height of Desert Living 353
Capital Projects Information Sheets
D6055
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects -$ -$ 275,000$ -$ -$ -$ 275,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ -$ 275,000$ -$ -$ -$ 275,000$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 50,000 50,000
Construction 225,000 225,000
Other Expenses -
TOTAL -$ -$ 275,000$ -$ -$ -$ 275,000$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Salaries & Benefits
Services & Supplies
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
The Height of Desert Living 354
PROJECT TITLE: Downtown Lighting Improvements
PROJECT NUMBER: E8505
PROJECT DESCRIPTION/SCOPE:
The project will provide for lighting improvements along Avenue of the Fountains from Saguaro
Boulevard to La Montana Drive. The design phase will include potential lighting options and cost esti-
mates.
TOWN GOALS
TIMEFRAME: FY16-18
YEAR PROJECT BEGAN: FY16-17
TOTAL ESTIMATED PROJECT COST: $124,000
PROJECT JUSTIFICATION:
This project is at the request of Town Council from the March 8, 2016, Special Session.
FUNDING PRIORITY: Low - Deferrable
Capital Projects Information Sheets
E8505
The Height of Desert Living 355
Capital Projects Information Sheets
E8505
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Downtown Strategy 24,000 100,000 124,000
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 24,000$ 100,000$ -$ -$ -$ -$ 124,000$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 24,000 10,000 34,000
Construction 90,000 90,000
Other Expenses -
TOTAL 24,000$ 100,000$ -$ -$ -$ -$ 124,000$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
-
5,000 5,000 5,000 5,000 20,000
-$ 5,000$ 5,000$ 5,000$ 5,000$ 20,000$
Salaries & Benefits
Services & Supplies
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
The Height of Desert Living 356
PROJECT TITLE: Fire Station #2 Relocation
PROJECT NUMBER: F4005
PROJECT DESCRIPTION/SCOPE:
Construction of a new 9,600 square foot Fire Station #2 to replace the existing Fire Station #2 on
Saguaro Boulevard., south of Shea Boulevard. The new station location is on Fountain Hills Boule-
vard, north of Shea Boulevard and will provide decreased response times within the service area.
TOWN GOALS
TIMEFRAME: FY09-18
YEAR PROJECT BEGAN: FY08-09
TOTAL ESTIMATED PROJECT COST: $3,833,800
PROJECT JUSTIFICATION:
The Fire Department has previously completed a study to improve response times for all areas within
the Town, in particular Eagle Mountain, Crestview, CopperWynd, Adero Canyon, Fire Rock, and the
Westridge developments. The criteria used included response times (5 minutes 90% of the time),
secondary emergency unit coverage, balanced call volumes, Town owned property, cost and sites
requiring little or no Planning & Zoning or Council action.
The new Fire Station location will afford superior overlapping coverage for both of the Town ’s Fire
Stations, which will equitably distribute and balance call volume, thus allowing better call support for
multiple calls. Relocating Fire Station #2 will allow for faster response times to the western limits of
Fountain Hills.
FUNDING PRIORITY: Medium - Results in Increased Efficiency
Capital Projects Information Sheets
F4005
The Height of Desert Living 357
Capital Projects Information Sheets
F4005
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects 188,862$ 3,239,632$ -$ -$ -$ -$ 3,428,494$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees 94,938 160,368 255,306
Bonds -
Other Sources 150,000 150,000
Unfunded -
TOTAL 283,800$ 3,550,000$ -$ -$ -$ -$ 3,833,800$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 283,800 100,000 383,800
Construction - 3,450,000 3,450,000
Other Expenses -
TOTAL 283,800$ 3,550,000$ -$ -$ -$ -$ 3,833,800$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 358
Capital Projects Information Sheets
F4013
PROJECT TITLE: Fire Station #3
PROJECT NUMBER: F4013
PROJECT DESCRIPTION/SCOPE:
Design and construction of Fire Station No. 3 in the northwest portion of the Town. Due to site con-
straints, the fire station is anticipated to be approximately 3,000 square feet with two apparatus
bays. Construction completion by FY22-23 is based on the 2014 Land Use Assumptions and Infra-
structure Improvements Plan.
TOWN GOALS
TIMEFRAME: FY21-22
YEAR PROJECT BEGAN: FY20-21
TOTAL ESTIMATED PROJECT COST: $2,745,000
PROJECT JUSTIFICATION:
Fire Station #3 will allow the Fire Department to meet service levels and response times due to
growth in the community.
FUNDING PRIORITY: High - Protects Health & Safety of the Town
The Height of Desert Living 359
Capital Projects Information Sheets
F4013
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees 309,645 31,242 340,887
Bonds -
Other Sources -
Unfunded 33,355 2,370,758 2,404,113
TOTAL -$ -$ -$ -$ 343,000$ 2,402,000$ 2,745,000$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 343,000 343,000
Construction 2,402,000 2,402,000
Other Expenses -
TOTAL -$ -$ -$ -$ 343,000$ 2,402,000$ 2,745,000$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ 1,322,750$ 1,322,750$
370,900 370,900
-
-$ -$ -$ -$ 1,693,650$ 1,693,650$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 360
Capital Projects Information Sheets
F4014
PROJECT TITLE: Fire Station #3 Equipment
PROJECT NUMBER: F4014
PROJECT DESCRIPTION/SCOPE:
Purchase of pumper truck, brush truck, vehicle radios, portable radios, SCBA equipment, thermal
imaging camera, heart monitor/defibrillator and extrication equipment for Fire Station #3.
TOWN GOALS
TIMEFRAME: FY21-22
YEAR PROJECT BEGAN: FY21-22
TOTAL ESTIMATED PROJECT COST: $1,122,000
PROJECT JUSTIFICATION:
Fire Station #3 will allow the Fire Department to meet services levels and response times due to
growth in the community.
FUNDING PRIORITY: High - Protects Health & Safety of the Town
The Height of Desert Living 361
Capital Projects Information Sheets
F4014
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded 1,122,000 1,122,000
TOTAL -$ -$ -$ -$ -$ 1,122,000$ 1,122,000$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ 1,122,000$ 1,122,000$
Planning -
Design -
Construction -
Other Expenses -
TOTAL -$ -$ -$ -$ -$ 1,122,000$ 1,122,000$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
6,928 6,928
83,000 83,000
-$ -$ -$ -$ 89,928$ 89,928$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 362
PROJECT TITLE: Civic Center Improvements
PROJECT NUMBER: F4029
PROJECT DESCRIPTION/SCOPE:
Removal and replacement of approximately 12,500 square feet of concrete between the Library and
Community Center, removal of turf areas and replacement with xeriscape, tree replacement and mis-
cellaneous improvements as needed.
TOWN GOALS
TIMEFRAME: FY18-19
YEAR PROJECT BEGAN: FY18-19
TOTAL ESTIMATED PROJECT COST: $150,000
PROJECT JUSTIFICATION:
The Library and Community Center were opened in 2001 and since that time the concrete plaza has
seen displacement causing tripping hazards. These trip hazards have been ground down to accepta-
ble limits but the concrete continues to shift. The irrigation for the small turf areas surrounding the
concrete plazas also run onto the concrete. Maintenance of these areas is a challenge and it is rec-
ommended to replace the turf areas with concrete curbing, decomposed granite and desert friendly
plants.
FUNDING PRIORITY: Medium—Provides Maintenance of Existing Systems
Capital Projects Information Sheets
F4029
The Height of Desert Living 363
Capital Projects Information Sheets
F4029
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects -$ -$ 150,000$ -$ -$ -$ 150,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ -$ 150,000$ -$ -$ -$ 150,000$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 150,000 150,000
Other Expenses -
TOTAL -$ -$ 150,000$ -$ -$ -$ 150,000$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 364
PROJECT TITLE: Chiller Installation
PROJECT NUMBER: F4030
PROJECT DESCRIPTION/SCOPE:
Purchase and installation of a new chiller, controllers and plumbing modifications for the Civic Center
complex.
TOWN GOALS
TIMEFRAME: FY16-18
YEAR PROJECT BEGAN: FY16-17
TOTAL ESTIMATED PROJECT COST: $300,000
PROJECT JUSTIFICATION:
When the Civic Center complex was constructed, the Physical Plant was designed for two cooling
towers and three chillers to supply chilled water for the HVAC system. During the original construc-
tion, two chillers were sufficient to run the Community Center and Library/Museum. In 2005, the
Town Hall building was constructed but the third chiller was not added. Two chillers are needed to
run simultaneously to supply chilled water during the summer months. Without the third chiller,
there is no operational redundancy and the current chillers each have in excess of 48,000 hours of
run time.
FUNDING PRIORITY: Medium—Provides Maintenance of Existing Systems
Capital Projects Information Sheets
F4030
The Height of Desert Living 365
Capital Projects Information Sheets
F4030
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects 250,000$ 50,000$ -$ -$ -$ -$ 300,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 250,000$ 50,000$ -$ -$ -$ -$ 300,000$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition 250,000$ 50,000$ -$ -$ -$ -$ 300,000$
Planning -
Design -
Construction -
Other Expenses -
TOTAL 250,000$ 50,000$ -$ -$ -$ -$ 300,000$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
6,000 6,000 6,000 6,000 6,000 30,000
-
6,000$ 6,000$ 6,000$ 6,000$ 6,000$ 30,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 366
PROJECT TITLE: Town Hall Improvements
PROJECT NUMBER: F4031
PROJECT DESCRIPTION/SCOPE:
Renovation of existing shell storage space located on the first floor of Town Hall to include a confer-
ence room and two offices for Economic Development and Tourism staff.
TOWN GOALS
TIMEFRAME: FY18-19
YEAR PROJECT BEGAN: FY18-19
TOTAL ESTIMATED PROJECT COST: $100,000
PROJECT JUSTIFICATION:
Project will provided dedicated meeting space for Economic Development and Tourism staff. The con-
ference room may also be utilized by Town Council for executive sessions. Additional storage modifi-
cations within Town Hall will also be required.
FUNDING PRIORITY: Low - Provides an Expanded Level of Service
Capital Projects Information Sheets
F4031
The Height of Desert Living 367
Capital Projects Information Sheets
F4031
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects -$ -$ 100,000$ -$ -$ -$ 100,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ -$ 100,000$ -$ -$ -$ 100,000$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 20,000 20,000
Construction 80,000 80,000
Other Expenses -
TOTAL -$ -$ 100,000$ -$ -$ -$ 100,000$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 368
PROJECT TITLE: Pocket Park West
PROJECT NUMBER: P3023
PROJECT DESCRIPTION/SCOPE:
Development of a proposed pocket park to serve the western portion of the community near the
northeast corner of Sunridge Canyon Drive and Desert Canyon Drive. The project is adjacent to Fire
Station #3 and both projects should be done concurrently.
TOWN GOALS
TIMEFRAME: FY21-22
YEAR PROJECT BEGAN: FY20-21
TOTAL ESTIMATED PROJECT COST: $903,000
PROJECT JUSTIFICATION:
The Town's current General Plan recommends that the community add two neighborhood parks (10 -
15 acres), or pocket parks (less than 5 acres), to parts of the community that are currently not being
served because facilities are lacking and the distance to an existing community or neighborhood park
is excessive. The General Plan indicates that one new neighborhood park should be located on exist-
ing Town owned property near the northeast corner of Sunridge Canyon Drive and Desert Canyon
Drive.
FUNDING PRIORITY: Medium - Maintains Existing Level of Service
Capital Projects Information Sheets
P3023
The Height of Desert Living 369
Capital Projects Information Sheets
P3023
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees 113,000 790,000 903,000
Bonds -
Other Sources -
Unfunded - - -
TOTAL -$ -$ -$ -$ 113,000$ 790,000$ 903,000$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 113,000 113,000
Construction 790,000 790,000
Other Expenses -
TOTAL -$ -$ -$ -$ 113,000$ 790,000$ 903,000$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
-
5,000 5,000
-$ -$ -$ -$ 5,000$ 5,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 370
PROJECT TITLE: Adero Canyon Trailhead
PROJECT NUMBER: P3025
PROJECT DESCRIPTION/SCOPE:
This access and trailhead will be the main entrance into the Town's McDowell Mountain Preserve
and would provide the public with a large parking area, trail access and information, restrooms, a
shade ramada, and drinking water. Parking for up to two buses will be provided on the site for the
potential use of the local school district to conduct on-site environmental classes. The site would be
designed to meet ADA requirements.
TOWN GOALS
TIMEFRAME: FY16-18
YEAR PROJECT BEGAN: FY15-16
TOTAL ESTIMATED PROJECT COST: $2,382,362
PROJECT JUSTIFICATION:
This entrance would be the sole means by which people would be able to access the McDowell Moun-
tain Preserve from the south without walking through existing MCO private property. MCO's schedule
for development of the planned access road for Adero Canyon also serves as the means by which
access to the trailhead site would be gained for the construction of the trailhead. The site has been
planned for a number of years with a master plan.
The trailhead site, once completed, will be ADA compliant and provide access to the complete Pre-
serve and its trail system which has already been constructed.
FUNDING PRIORITY: Low - Provides an Expanded Level of Service
Capital Projects Information Sheets
P3025
The Height of Desert Living 371
Capital Projects Information Sheets
P3025
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects 97,362$ 460,401$ -$ -$ -$ -$ 557,763$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees 1,824,599 1,824,599
Bonds -
Other Sources -
Unfunded -
TOTAL 97,362$ 2,285,000$ -$ -$ -$ -$ 2,382,362$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 97,362 130,000 227,362
Construction 2,155,000 2,155,000
Other Expenses -
TOTAL 97,362$ 2,285,000$ -$ -$ -$ -$ 2,382,362$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
5,000 12,000 12,000 12,000 12,000 53,000
-
5,000$ 12,000$ 12,000$ 12,000$ 12,000$ 53,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 372
PROJECT TITLE: Fountain Park Access Improvements
PROJECT NUMBER: P3026
PROJECT DESCRIPTION/SCOPE:
Design and construction of a connection from the sidewalk along the east side of Saguaro Boulevard
at the Avenue of the Fountains alignment to connect to the existing pathway around Fountain Lake.
The improvements will be designed to be ADA compliant and may contain an observation area, steps,
ramps, retaining walls, handrails lighting, etc.
TOWN GOALS
TIMEFRAME: FY18-19
YEAR PROJECT BEGAN: FY18-19
TOTAL ESTIMATED PROJECT COST: $834,006
PROJECT JUSTIFICATION:
It has been observed that numerous pedestrians crossing Saguaro Boulevard at Avenue of the Foun-
tains walk directly down the sloped drainage area into Fountain Park instead of utilizing the existing
access points. Due to the existing change in grades from Saguaro Boulevard into Fountain Park, ac-
cess is challenging down the existing steep slope. It is likely that some combination of steps, ramps
and sidewalks will be required to provide a new access point into Fountain Park.
FUNDING PRIORITY: Low - Provides an Expanded Level of Service
Capital Projects Information Sheets
P3026
The Height of Desert Living 373
Capital Projects Information Sheets
P3026
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Downtown Strategy 375,000 375,000
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded 459,006 459,006
TOTAL -$ -$ 834,006$ -$ -$ -$ 834,006$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 83,400 83,400
Construction 750,606 750,606
Other Expenses -
TOTAL -$ -$ 834,006$ -$ -$ -$ 834,006$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
500 500 500 500 2,000
-
-$ 500$ 500$ 500$ 500$ 2,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 374
PROJECT TITLE: Four Peaks Park—Phases II & III
PROJECT NUMBER: P3028
PROJECT DESCRIPTION/SCOPE:
This project represents improvements to Four Peaks Park based on a revised park Master Plan. Work
would include new athletic field lighting, new picnic ramadas and pickelball courts.
TOWN GOALS
TIMEFRAME: FY18-20
YEAR PROJECT BEGAN: FY18-19
TOTAL ESTIMATED PROJECT COST: $5,300,000
PROJECT JUSTIFICATION:
This is the Town’s original park dating back decades. A new Master Plan for the neighborhood park
was developed with public input from the neighborhood.
FUNDING PRIORITY: Low - Deferrable
Capital Projects Information Sheets
P3028
The Height of Desert Living 375
Capital Projects Information Sheets
P3028
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant 500,000 500,000 1,000,000
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded 1,500,000 2,800,000 4,300,000
TOTAL -$ -$ 2,000,000$ 3,300,000$ -$ -$ 5,300,000$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 500,000 500,000
Construction 1,500,000 3,300,000 4,800,000
Other Expenses -
TOTAL -$ -$ 2,000,000$ 3,300,000$ -$ -$ 5,300,000$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
-
2,000 5,000 5,000 5,000 17,000
-$ 2,000$ 5,000$ 5,000$ 5,000$ 17,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 376
PROJECT TITLE: Fountain Park Drainage Improvements (El Lago and
Panorama)
PROJECT NUMBER: P3029
PROJECT DESCRIPTION/SCOPE:
Remove existing turf and sprinklers and add back granite, landscaping and drip irrigation to eliminate
runoff problem.
TOWN GOALS
TIMEFRAME: FY18-19
YEAR PROJECT BEGAN: FY18-19
TOTAL ESTIMATED PROJECT COST: $50,000
PROJECT JUSTIFICATION:
Currently, excessive effluent water from turf irrigation is running into the street catch basins and ad-
jacent wash. This effluent water is required to remain on site per the existing effluent water reuse
permit.
FUNDING PRIORITY: High—Federal, State or Local Mandate
Capital Projects Information Sheets
P3029
The Height of Desert Living 377
Capital Projects Information Sheets
P3029
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects -$ -$ 50,000$ -$ -$ -$ 50,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ -$ 50,000$ -$ -$ -$ 50,000$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 50,000 50,000
Other Expenses -
TOTAL -$ -$ 50,000$ -$ -$ -$ 50,000$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 378
PROJECT TITLE: Plaza Fountainside Courtyard Area Improvements
PROJECT NUMBER: P3030
PROJECT DESCRIPTION/SCOPE:
Remove existing turf and replace with pavilion area suitable for events needing a hardened surface.
TOWN GOALS
TIMEFRAME: FY17-19
YEAR PROJECT BEGAN: FY17-18
TOTAL ESTIMATED PROJECT COST: $265,000
PROJECT JUSTIFICATION:
Currently, the area has not had descent turf despite repeated efforts. Space is needed, with hard-
ened surface, for events.
FUNDING PRIORITY: Low—Provides an Expanded Level of Service
Capital Projects Information Sheets
P3030
The Height of Desert Living 379
Capital Projects Information Sheets
P3030
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects -$ 125,000$ 100,000$ -$ -$ -$ 225,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources 20,000 20,000 40,000
Unfunded -
TOTAL -$ 145,000$ 120,000$ -$ -$ -$ 265,000$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 25,000 10,000 35,000
Construction 120,000 110,000 230,000
Other Expenses -
TOTAL -$ 145,000$ 120,000$ -$ -$ -$ 265,000$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
1,000 1,000 1,000 3,000
-
-$ -$ 1,000$ 1,000$ 1,000$ 3,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 380
PROJECT TITLE: Fountain Lake Water Quality Improvements – Phase II
PROJECT NUMBER: P3031
PROJECT DESCRIPTION/SCOPE:
Continuation of the project which began in FY17 -18 with aeration improvements. In FY18-19, project
will include storage tanks to accept effluent water directly from the Sanitary District and new controls
for the operation of the fountain.
TOWN GOALS
TIMEFRAME: FY18-19
YEAR PROJECT BEGAN: FY18-19
TOTAL ESTIMATED PROJECT COST: $2,622,400
PROJECT JUSTIFICATION:
Project continued to include future improvements to the lake’s water quality.
FUNDING PRIORITY: Medium - Provides Maintenance of Existing Systems
Capital Projects Information Sheets
P3031
The Height of Desert Living 381
Capital Projects Information Sheets
P3031
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded 2,622,400 2,622,400
TOTAL -$ -$ 2,622,400$ -$ -$ -$ 2,622,400$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 238,400 238,400
Construction 2,384,000 2,384,000
Other Expenses -
TOTAL -$ -$ 2,622,400$ -$ -$ -$ 2,622,400$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 382
PROJECT TITLE: Sport Field Lighting
PROJECT NUMBER: P3032
PROJECT DESCRIPTION/SCOPE:
Replacement of existing 1,500 watt metal halide sports field lighting assemblies at Golden Eagle Park
and Four Peaks Park with LED field lighting assemblies.
TOWN GOALS
TIMEFRAME: FY19-20
YEAR PROJECT BEGAN: FY19-20
TOTAL ESTIMATED PROJECT COST: $1,733,000
PROJECT JUSTIFICATION:
Four Peaks Parks currently has 17 field lighting poles and metal halide lighting fixtures that were in-
stalled in the 1990s. Golden Eagle Park has 20 field lighting poles and metal halide lighting fixtures
installed in the 1990s. This project will leave the existing field lighting poles in place and will replace
the outdated lighting fixtures with LED fixtures offering better performance while reducing mainte-
nance and electrical costs.
FUNDING PRIORITY: Medium - Provides Maintenance of Existing Systems
Capital Projects Information Sheets
P3032
The Height of Desert Living 383
Capital Projects Information Sheets
P3032
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded 1,733,000 1,733,000
TOTAL -$ -$ -$ 1,733,000$ -$ -$ 1,733,000$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 1,733,000 1,733,000
Other Expenses -
TOTAL -$ -$ -$ 1,733,000$ -$ -$ 1,733,000$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 384
PROJECT TITLE: Video Surveillance Cameras
PROJECT NUMBER: P3033
PROJECT DESCRIPTION/SCOPE:
Purchase and installation of video surveillance cameras at various Town parks and facilities.
TOWN GOALS
TIMEFRAME: FY17-18
YEAR PROJECT BEGAN: FY17-18
TOTAL ESTIMATED PROJECT COST: $50,000
PROJECT JUSTIFICATION:
The Town has seen an increase in vandalism at Town parks and facilities. Additional surveillance
cameras may deter vandalism or provide video evidence should vandalism occur.
FUNDING PRIORITY: High - Protects Health & Safety of the Town
Capital Projects Information Sheets
P3033
The Height of Desert Living 385
Capital Projects Information Sheets
P3033
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects -$ 50,000$ -$ -$ -$ -$ 50,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 50,000$ -$ -$ -$ -$ 50,000$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 50,000 50,000
Other Expenses -
TOTAL -$ 50,000$ -$ -$ -$ -$ 50,000$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
5,000 5,000 5,000 5,000 20,000
-
-$ 5,000$ 5,000$ 5,000$ 5,000$ 20,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 386
PROJECT TITLE: Unpaved Alley Paving Projects
PROJECT NUMBER: S6003
PROJECT DESCRIPTION/SCOPE:
This project involves paving a number of unpaved alleys throughout the Town. The paving project is
divided into five phases as follows:
Phase I: 1,400 LF from Panorama to Colony - Completed
Phase II: 870 LF from Tower to Panorama - Completed
Phase III: 890 LF from Panorama to Enterprise - Completed
Phase IV: 1,150 LF adjacent to Colony Wash and 770 linear feet from Fountain Hills Boulevard to
Glenbrook
Phase V: 770 feet from Fountain Hills Boulevard to Glenbrook and 425 feet from Rand Drive to
Sioux Drive
TOWN GOALS
TIMEFRAME: FY09-20
YEAR PROJECT BEGAN: FY08-09
TOTAL ESTIMATED PROJECT COST: $943,479
PROJECT JUSTIFICATION:
Maricopa County has mandated that all municipalities stabilize unpaved alleys to mitigate air pollu-
tion. The Town of Fountain Hills has entered into an IGA with Maricopa County requiring the unpaved
alleys to be stabilized.
FUNDING PRIORITY: High - Federal, State or Local Mandate
Capital Projects Information Sheets
S6003
The Height of Desert Living 387
Capital Projects Information Sheets
S6003
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects 380,479$ -$ 255,000$ 308,000$ -$ -$ 943,479$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 380,479$ -$ 255,000$ 308,000$ -$ -$ 943,479$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 14,658 25,000 45,000 84,658
Construction 365,048 230,000 263,000 858,048
Other Expenses 773 773
TOTAL 380,479$ -$ 255,000$ 308,000$ -$ -$ 943,479$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
-
2,000 2,000 2,000 2,000 8,000
-$ 2,000$ 2,000$ 2,000$ 2,000$ 8,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 388
PROJECT TITLE: Fountain Hills Boulevard Widening - Shea Boulevard
to Segundo Drive
PROJECT NUMBER: S6015
PROJECT DESCRIPTION/SCOPE:
Design Concept Report for the widening of Fountain Hills Boulevard to four lanes from Shea Boule-
vard to Segundo Drive.
TOWN GOALS
TIMEFRAME: FY17-18
YEAR PROJECT BEGAN: FY17-18
TOTAL ESTIMATED PROJECT COST: $100,000
PROJECT JUSTIFICATION:
Fountain Hills Boulevard from Segundo Drive to just north of Shea Boulevard is currently one lane in
each direction. The Town’s General Plan identifies Fountain Hills Boulevard as a minor arterial road-
way which includes four travel lanes, center turn lane/median, bike lane curb & gutter, etc. The De-
sign Concept Report will provide a preliminary roadway layout, identify key issues, drainage improve-
ments, etc. for the safe and efficient movement of vehicles. This information will be used for a future
bond issue to fund the design and construction of the widening.
FUNDING PRIORITY: Medium - Results in Increased Efficiency
Capital Projects Information Sheets
S6015
The Height of Desert Living 389
Capital Projects Information Sheets
S6015
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects -$ 100,000$ -$ -$ -$ -$ 100,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 100,000$ -$ -$ -$ -$ 100,000$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning 100,000 - 100,000
Design -
Construction -
Other Expenses -
TOTAL -$ 100,000$ -$ -$ -$ -$ 100,000$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 390
PROJECT TITLE: Fountain Hills Boulevard Shoulder Paving
PROJECT NUMBER: S6053
PROJECT DESCRIPTION/SCOPE:
This project will pave the dirt shoulders along Fountain Hills Boulevard from Segundo Drive to Pinto
Drive providing dust mitigation and erosion control.
TOWN GOALS
TIMEFRAME: FY12-18
YEAR PROJECT BEGAN: FY11-12
TOTAL ESTIMATED PROJECT COST: $654,884
PROJECT JUSTIFICATION:
The Town applied for and was awarded a Congestion Mitigation Air Quality (CMAQ) grant through the
Maricopa Association of Governments for the paving of the dirt shoulders on Fountain Hills Boulevard.
This project will provide dust mitigation, erosion control, run -off-the-road hazard mitigation, potential
future use by bicycles, and will reduce maintenance costs. The project design is funded by the Town,
with construction funded 94.3% through grant funds with a 5.7% local match requirement.
FUNDING PRIORITY: High - Leverage Local Funds
Capital Projects Information Sheets
S6053
The Height of Desert Living 391
Capital Projects Information Sheets
S6053
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects 104,884$ 295,000$ -$ -$ -$ -$ 399,884$
Grant 255,000 255,000
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 104,884$ 550,000$ -$ -$ -$ -$ 654,884$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 104,884 50,000 154,884
Construction 500,000 500,000
Other Expenses -
TOTAL 104,884$ 550,000$ -$ -$ -$ -$ 654,884$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
1,000 1,000 1,000 1,000 4,000
-
-$ 1,000$ 1,000$ 1,000$ 1,000$ 4,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 392
Capital Projects Information Sheets
S6058
PROJECT TITLE: Shea Boulevard Widening - Palisades Boulevard to
Technology Drive
PROJECT NUMBER: S6058
PROJECT DESCRIPTION/SCOPE:
Design Concept Report for the design and widening of Shea Boulevard to six lanes from Palisades
Boulevard to Technology Drive.
TOWN GOALS
TIMEFRAME: FY18-19
YEAR PROJECT BEGAN: FY18-19
TOTAL ESTIMATED PROJECT COST: $130,000
PROJECT JUSTIFICATION:
Shea Boulevard is a road of regional significance and has an average daily traffic volume of 26,000
vehicles at Palisades Boulevard. This project is a MAG Proposition 400 project which will provide for
70% of the project funding with a 30% match from the Town. The Design Concept Report will pro-
vide for an updated scope of work and cost estimate.
FUNDING PRIORITY: High - Leverage Local Funds
The Height of Desert Living 393
Capital Projects Information Sheets
S6058
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects -$ -$ 40,000$ -$ -$ -$ 40,000$
Grant 90,000 90,000
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ -$ 130,000$ -$ -$ -$ 130,000$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning 130,000 130,000
Design -
Construction -
Other Expenses -
TOTAL -$ -$ 130,000$ -$ -$ -$ 130,000$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 394
Capital Projects Information Sheets
S6059
PROJECT TITLE: Wayfinding Signs
PROJECT NUMBER: S6059
PROJECT DESCRIPTION/SCOPE:
Provide wayfinding signs at strategic locations throughout the Town to help direct visitors to public
amenities, parks, lodging and business areas.
TOWN GOALS
TIMEFRAME: FY17-18
YEAR PROJECT BEGAN: FY17-18
TOTAL ESTIMATED PROJECT COST: $100,000
PROJECT JUSTIFICATION:
Project will replace outdated wayfinding signage installed in 2000.
FUNDING PRIORITY: Low - Deferrable
The Height of Desert Living 395
Capital Projects Information Sheets
S6059
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects -$ 100,000$ -$ -$ -$ -$ 100,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 100,000$ -$ -$ -$ -$ 100,000$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 10,000 10,000
Construction 90,000 90,000
Other Expenses -
TOTAL -$ 100,000$ -$ -$ -$ -$ 100,000$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 396
Capital Projects Information Sheets
S6060
PROJECT TITLE: Monument Signs
PROJECT NUMBER: S6060
PROJECT DESCRIPTION/SCOPE:
Replacement of two outdated Town monument signs on Shea Boulevard with new monument signs.
TOWN GOALS
TIMEFRAME: FY18-19
YEAR PROJECT BEGAN: FY18-19
TOTAL ESTIMATED PROJECT COST: $100,000
PROJECT JUSTIFICATION:
The current monument signs at the Town limits on Shea Boulevard are outdated. Updated signage
will conform to the Town’s branding efforts.
FUNDING PRIORITY: Low - Deferrable
The Height of Desert Living 397
Capital Projects Information Sheets
S6060
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects -$ -$ 100,000$ -$ -$ -$ 100,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ -$ 100,000$ -$ -$ -$ 100,000$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 10,000 10,000
Construction 90,000 90,000
Other Expenses -
TOTAL -$ -$ 100,000$ -$ -$ -$ 100,000$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 398
Capital Projects Information Sheets
T5005
PROJECT TITLE: Palisades Boulevard and Eagle Ridge/Palomino Drive
Traffic Signal
PROJECT NUMBER: T5005
PROJECT DESCRIPTION/SCOPE:
Provide for design and construction of a traffic signal at the intersection of Palisades Boulevard and
Eagle Ridge Drive/Palomino Drive.
TOWN GOALS
TIMEFRAME: FY19-20
YEAR PROJECT BEGAN: FY19-20
TOTAL ESTIMATED PROJECT COST: $450,000
PROJECT JUSTIFICATION:
With the Adero Canyon development and anticipated expansion of the CopperWynd Resort on Eagle
Ridge Drive, traffic signal warrants at the intersection of Palisades Boulevard and Eagle Ridge Drive/
Palomino Drive are anticipated to be met based on the CopperWynd Resort traffic study. Once traffic
signal warrants are met, the design and construction of a traffic signal at the intersection will provide
for a more efficient flow of traffic.
FUNDING PRIORITY: Medium - Results in Increased Efficiency
The Height of Desert Living 399
Capital Projects Information Sheets
T5005
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded 450,000 450,000
TOTAL -$ -$ -$ 450,000$ -$ -$ 450,000$
ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 40,000 40,000
Construction 410,000 410,000
Other Expenses -
TOTAL -$ -$ -$ 450,000$ -$ -$ 450,000$
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL
-$ -$ -$ -$ -$ -$
5,000 5,000 10,000
-
-$ -$ -$ 5,000$ 5,000$ 10,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 400
Capital Projects Summary
The Height of Desert Living 401
Administration
Facilities Replacement Fund
Capital Projects Funds
Administration
Facilities Replacement Fund
The Height of Desert Living 402
Facilities Replacement Fund
Service Delivery Plan
The Facilities Replacement Fund has been established to cover replacement costs
for large scale items that cannot be absorbed in annual operating budgets. These
items include, but are not limited to, roofing, interior and exterior building paint-
ing, carpet replacement, Physical Plant mechanical equipment, Fire Department
equipment and Parks and Recreation structures.
Capital Projects Funds
Administration
Facilities Replacement Fund
Program Name
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Administration 41,010$ 76,198$ 431,000$ 906,850$
Total 41,010$ 76,198$ 431,000$ 906,850$
Expenditures by Program
Administration
100%
Use of Funds -Facilities Replacement -By Program
Where does the money go?
Total Proposed Budget = $906,850
Variance Explanations:
Administration: The increase is a result of FY16-17 replacements that were de-
layed and included in FY17-18 based on the Capital Reserve Study.
The Height of Desert Living 403
Capital Projects Funds
Administration
Facilities Replacement Fund
Variance Explanations:
Maintenance & Repair/Equipment/Improvements/Contingency: The changes are
the result of FY16-17 replacements that were delayed and included in FY17-18
based on the Capital Reserve Study.
Maintenance &
Repair
51%
Equipment/Improvements
49%
Use of Funds -Facilities Replacement -By Category
Where does the money go?
Total Proposed Budget = $906,850
Category
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised
Budget
FY17-18
Proposed
Budget
Maintenance & Repair -$ -$ 100,000$ 463,349$
Contractual Services - 28,500 - -
Equipment/Improvements 41,010 47,698 - 443,501
Contingency - - 331,000 -
Total 41,010$ 76,198$ 431,000$ 906,850$
Expenditures by Category
The Height of Desert Living 404
Capital Projects Funds
Administration
Facilities Replacement Fund
Description
FY14-15
Actual
FY15-16
Actual
FY16-17
Revised Budget
FY17-18
Proposed Budget
Facilities Replacement Fund
Building Maint/Repair -$ -$ 100,000$ 432,549$
HVAC Repair - - - 30,800
Professional Fees - 28,500 - -
Furniture/Appliances 41,010 - - -
Equipment - - - 55,208
Building Improvements Exp - 47,698 - -
Park Improvements Exp - - - 388,293
Contingency - - 331,000 -
Sub total Expenditures 41,010 76,198 431,000 906,850
Transfers Out - - - -
Total Facilities Replacement
Fund 41,010$ 76,198$ 431,000$ 906,850$
FY17-18 Proposed Budget
Summary of Expenditures
Facilities Replacement Fund
The Height of Desert Living 405
Vehicle Replacement Program
Vehicle Replacement Program
The Height of Desert Living 406
Vehicle Replacement Program (VRP) Policy and Procedures
Objective
To provide a policy and procedures for the development and implementation of the
Town of Fountain Hills’ multi-year Vehicle Replacement Program (VRP).
Scope
This policy applies to all vehicles owned by the Town of Fountain Hills that meet
the definition detailed in the Definitions section.
Policy
The purpose of the Vehicle Replacement Program is to provide an authoritative de-
cision-making process for the evaluation, selection, and multi-year scheduling of
vehicle replacements based on a projection of available fiscal resources and the
vehicle’s age, mileage, engine hours and repair costs. The objectives of the pro-
gram are to:
a) Ensure the timely purchase, repair and replacement of the Town’s vehi-
cles;
b) Serve as a link in the Town’s planning between the Town’s operating and
capital budgets;
c) Maintain control over the Town’s long-term cash flow in relation to the
Town's financial capacity; and
d) Ensure efficient, effective and coordinated vehicle acquisition and re-
placement.
Definitions
The following words, when used in connection with this policy, shall have the fol-
lowing meanings:
VEHICLE REPLACEMENT PROGRAM: A multi-year planning document that is the
product of a systematic evaluation of vehicle utilization, repair and maintenance.
This plan serves as a guide for the efficient and effective replacement of vehicles,
outlining a detailed timeline and financing schedule of vehicle replacement.
VEHICLE: A vehicle is defined in financial terms as a piece of rolling stock with a
projected final cost of at least $10,000, or $1,000 if maintained as a stewardship
item, and a useful life of at least 7 years. Vehicles shall be subdivided into various
classifications, using gross vehicle weight rating standards (GVWR) when appropri-
ate, as follows (listed alphabetically):
Gator or Similar
Heavy Duty Trucks (commercial truck classes 7 and 8: over 26,000
GVWR (includes Dump Trucks)
Ladder Trucks
Light Duty Trucks (commercial truck classes 1, 2 and 3: 0 – 14,000 lb.
GVWR)
Medium Duty Trucks (commercial truck classes 4, 5 and 6: 14,001 –
26,000 GVWR)
Pumper Trucks
Sedans
Vehicle Replacement Program
Policy & Procedure
The Height of Desert Living 407
Small Utility Equipment (includes Bunker Rakes)
Street Sweepers
SUV (Sports Utility Vehicles)
Tractors/Loaders (includes Backhoes and Graders)
Trailers
Process
A. Schedule: Annually, the Public Works Director and Finance Director will
submit an updated VRP to the Town Manager for review in each fiscal year.
The Town Manager will review the proposal and forward the approved VRP
to the Finance Director for inclusion in the Town’s budget proposal.
B. Format: The Public Works Director will utilize the previous year's ap-
proved VRP as the base for developing recommended additions, deletions,
or changes for incorporation in the updated VRP for the coming year. All
new (not replacement) vehicle requests will also include a comprehensive
estimate of the impact of the new vehicle on the Town's annual operating
budget; e.g., fuel, maintenance requirements, etc.
C. Finance Review: The Finance Director will assist the Public Works Director
as necessary in all facets of the Vehicle Replacement Program development
and review including production of cost estimates, as well as an overall fi-
nancial analysis of the proposed program. Additional assistance may be re-
quested to help produce draft documents, etc.
D. Town Manager Review: The Public Works Director will provide a copy of
the proposed VRP document to the Finance Director and Town Manager for
review and comment. Following approval by the Town Manager the VRP will
be incorporated into the budget proposal for the coming year.
E. Implementation: Upon adoption of the VRP in the operating budget, vehi-
cles included within the applicable budget year may be purchased by the
Public Works Director, or his/her designee, in compliance with the Town’s
Procurement Policy.
F. Amendments: The adopted VRP may be amended upon recommendation
of the Public Works Director and approval of the Town Manager and Town
Council.
Procedure
A. Form: A New Vehicle Request form shall be utilized to request inclusion of
a new (not replacement) vehicle in the Vehicle Replacement Program. De-
partment Directors may request the addition of a new vehicle or transfer be-
tween departments to the VRP by submitting their request to the Public
Works Director as part of the budget process.
The Public Works Director shall include these requests in the VRP that is
submitted to the Finance Director and Town Manager.
B. Funding Prioritization: As part of the VRP development process, the Public
Works Director shall create vehicle replacement priorities to help determine
the vehicle replacement schedule which will be incorporated in the upcoming
fiscal year budget.
Vehicle Replacement Program
Policy & Procedure
The Height of Desert Living 408
The following guidelines shall be utilized (listed alphabetically):
Gator or Similar 7 years/15,000 hours
Heavy Duty Trucks 15 years/125,000 miles
Ladder Trucks 15 years/120,000 miles
Light Duty Trucks 10 years/100,000 miles
Medium Duty Trucks 12 years/125,000 miles
Pumper Trucks 15 years/120,000 miles
Sedans 10 years/100,000 miles
Small Utility Equipment 7 years/15,000 engine
hours
Street Sweepers 8 years/75,000 miles
SUV (Sports Utility Vehicles) 10 years/100,000 miles
Tractors/Loaders 20 years/15,000 engine
hours
Trailers 10 years
In addition to the factors listed previously, the Public Works Director, or his/
her designee, shall also review the utilization, maintenance records of the
vehicles, downtime and the overall condition of the vehicles when making
recommendations for replacement.
C. Funding Sources: The primary funding sources for the VRP are the Gen-
eral Fund and HURF Fund. Revenues for the Vehicle Replacement Fund will
also be generated from charges within the operating funds that support the
departments that utilize the subject vehicles; charges will be calculated
based on replacement cost and updated annually. Vehicles will be replaced
according to the schedule and based on model year. Surplus sale proceeds
and insurance claim proceeds will also be deposited to the Vehicle Replace-
ment Fund to help offset future vehicle costs.
D. Vehicle Disposal: At least once annually, the Public Works Director, or
his/her designee, shall prepare a list of vehicles to be retired from the
Town’s fleet based on the replacement schedule. At the discretion of the
Public Works Director and based on a recommendation from the fleet me-
chanic, early retirement of a vehicle with excessive maintenance may be
recommended. Excessive maintenance is defined as repair costs that exceed
40% of the vehicle value in a twelve-month period.
The Town Manager shall authorize the sales of these vehicles at auction by
signing over the vehicle title(s). The Public Works Director, or his/her de-
signee, shall then transport the vehicles to the auctioneer and shall be re-
sponsible to insure that the auction proceeds are submitted to the Finance
Division for deposit to the Vehicle Replacement Fund.
Responsibility for Enforcement
The Town Manager, Finance Director and Public Works Director will be responsible
for ensuring that this policy is followed and/or updated as necessary.
Vehicle Replacement Program
Policy & Procedure
The Height of Desert Living 409
Fiscal Year 17-18 Vehicle Replacement Recommendation
During FY12-13, the Vehicle Replacement Program was updated with changes to
the life of some vehicles and elimination of vehicles no longer utilized; the revised
Program was presented and approved by the Town Council. For FY17-18, the same
update was made for this year. Therefore, for FY17-18, three new vehicles are
budgeted for vehicle replacement incorporating the revised schedules.
Vehicle Replacement Program
Policy & Procedure
Attachment A
The Height of Desert Living 410
Vehicle Replacement Program
Interfund Charges
Department Vehicle No.Description Type
Mod
Year
Replacement
Cost FY17-18
Development Services 164 Equinox SUV 2017 $28,560.00 $2,856.00
Development Services 160 Ford F-150 Light Duty Truck 2017 $31,620.00 $3,162.00
Fire 483 (L822) American LaFrance Ladder Truck 1998 $1,020,000.00 $68,000.00
Fire (E822)Spartan Pumper Truck 2014 $612,000.00 $40,800.00
Fire 752 (E823)Crimson Pumper Truck 2008 $612,000.00 $40,800.00
Fire 528 (E822R) American LaFrance Pumper Truck 1999 $612,000.00 $40,800.00
Fire 422 (S822) Ford F550 4x4 (V0822) Medium Duty Truck 2012 $97,920.00 $8,160.00
Fire (S823)Ford F550 4x4 Medium Duty Truck 2013 $55,080.00 $4,590.00
Fire 166 (D822) Ford F150 Supercab Light Duty Truck 2011 $31,620.00 $3,162.00
Fire 053(7 (D823))Ford F-150 4x4 Supercab Light Duty Truck 2009 $31,620.00 $3,162.00
Community Services 11 John Deere 4x2 Gator Gator or Similar 2013 $10,200.00 $1,457.14
Community Services 20 Bobcat Gator or Similar 2013 $10,200.00 $1,457.14
Community Services 17 John Deere 4x2 Gator Gator or Similar 2012 $10,200.00 $1,457.14
Community Services 146 Ford F-150 Pickup Light Duty Truck 2007 $31,620.00 $3,162.00
Community Services SS1 Tenant Sweeper Street Sweeper 2013 $44,880.00 $5,610.00
Community Services 3 Sand Pro 3040 Small Utility Equipment 2013 $22,440.00 $3,205.71
Community Services 16 Bobcat Gator or Similar 2012 $10,200.00 $1,457.14
Community Services 18 Mule Gator or Similar 2012 $10,200.00 $1,457.14
Community Services 14 Kubota KU Tractor/Loader 2007 $28,560.00 $1,428.00
Community Services 147 Ford F-150 Pickup Light Duty Truck 2007 $31,620.00 $3,162.00
Community Services 159 Ford F-150 Light Duty Truck 2016 $31,620.00 $3,162.00
Community Services M-1 Kubota Mower Small Utility Equipment 2014 $22,440.00 $3,205.71
Community Services 162 Ford F-150 Light Duty Truck 2017 $31,620.00 $3,162.00
Community Services 165 Equinox SUV 2017 $28,560.00 $2,856.00
Public Works 161 Ford F-150 Light Duty Truck 2017 $31,620.00 $3,162.00
Public Works 158 Ford F-250 Pickup W/Liftgate Light Duty Truck 2014 $31,620.00 $3,162.00
Public Works 163 Colorado Light Duty Truck 2017 $31,620.00 $3,162.00
Public Works 154 Ford F-150 Pickup W/Lights Light Duty Truck 2013 $31,620.00 $3,162.00
FUND 100 TOTAL 27 $264,379.12
Development Services/Streets 155 Ford F-250 Pickup W/Lights Light Duty Truck 2014 $31,620.00 $3,162.00
Development Services/Streets 157 Ford F-250 Supercab W/Lights Light Duty Truck 2014 $31,620.00 $3,162.00
Development Services/Streets 20 Caterpillar 426C Tractor/Loader 1999 $160,140.00 $8,007.00
Development Services/Streets 135 Freightliner M2106 Heavy Duty Truck 2005 $66,300.00 $4,420.00
Development Services/Streets 151 Ford F-450 Pickup Medium Duty Truck 2008 $55,080.00 $4,590.00
Development Services/Streets 156 Ford F-250 Pickup W/Lights Light Duty Truck 2014 $31,620.00 $3,162.00
Development Services/Streets 5085M John Deere 5085M Tractor Tractor/Loader 2013 $98,940.00 $4,947.00
Development Services/Streets 134 Ford F-550 Pickup-Bucket Medium Duty Truck 2005 $55,080.00 $0.00
Development Services/Streets 134A Aerial Platform-2005 Ford F550 Aerial Lift Platform 2005 $44,880.00 $3,740.00
Development Services/Streets 113 Ford F-150 Pickup Light Duty Truck 2001 $31,620.00 $0.00
Development Services/Streets 167 Impala Sedan 2017 $22,440.00 $2,244.00
Development Services/Streets 166 Equinox SUV 2017 $28,560.00 $2,856.00
FUND 200 TOTAL 12 $40,290.00
Fund 100 $264,379.12
Fund 200 $40,290.00
Total $304,669.12
Vehicle Replacement Interfund Charges
The Height of Desert Living 411
Schedules
Schedules
The Height of Desert Living 412
Comprehensive Fee Schedule
Effective July 1, 2017
Comprehensive Fee Schedule
Effective July 1, 2017
The Height of Desert Living 413
Comprehensive Fee Schedule
Effective July 1, 2017
Description Fee FY17-18
MISCELLANEOUS FEES
Services
Notarization $2.00 per signature
Affix Town Seal $2.00 each
Faxing Service - Local Only $2.00 First Page, $.50 Each Additional Page
Faxing Service - Long Distance $3.00 First Page, $.50 Each Additional Page
Email Document Service $0.00
Returned Check Fee $30.00
Incoming Wire Transfer Fee $35.00
ActiveNet Transaction Fee $2.50 per transaction
Convenience Fee - credit card payment $3.00 per transaction
Art Commission 20% of selling price
Campaign Fees
Pro/Con Argument Fee $100.00
Campaign Finance - Late Filing Fee $10.00 per business day (per ARS 16-918)
Copies - Non - Commercial
Photocopies (B&W) 8 1/2 x 11 $.25 per page
Photocopies (B&W) 8 1/2 x 14 $.30 per page
Photocopies (B&W) 11 x 17 $.40 per page
Photocopies (Color) 8 1/2 x 11 $.50 per page
Photocopies (Color) 8 1/2 x 14 $.60 per page
Photocopies (Color) 11 x 17 $.70 per page
Copies - Commercial
Photocopies (B&W) 8 1/2 x 11 $.50 per page
Photocopies (B&W) 8 1/2 x 14 $.60 per page
Photocopies (B&W) 11 x 17 $.80 per page
Photocopies (Color) 8 1/2 x 11 $1.00 per page
Photocopies (Color) 8 1/2 x 14 $1.20 per page
Photocopies (Color) 11 x 17 $1.40 per page
Documents (CD Only)
Town Code $25.00 ea
Zoning Ordinances $25.00 ea
Subdivision Code $25.00 ea
CAFR (Annual Financial Report)$25.00 ea
Annual Budget $25.00 ea
Land Use Analysis $25.00 ea
Council Meeting $25.00 ea
Other Materials $25.00 ea
Reports
License Report (Non - Commercial Use)$25.00 (CD or hard copy)
License Report (Commercial Use)$50.00 (CD or hard copy)
Adopt A Street
Fee, per sign $30.00
The Height of Desert Living 414
Comprehensive Fee Schedule
Effective July 1, 2017
Description Fee FY17-18
MISCELLANEOUS FEES (CONT.)
Maps
11" x 17" Street/Index Map "Typical" (B&W)$6.00
11" x 17" Street/Index Map "Typical" (Color)$8.00
11" x 17" Aerial Site Plan (Photo)$20.00
24" x 36" Custom Map (B&W)$20.00
24" x 36" Custom Map (Color)$30.00
36" x 36" Bldg/Plat/Zoning Map (B&W)$30.00
36" x 36" Bldg/Plat/Zoning Map (Color)$40.00
60" x 60" Street/Bldg/Develop/Plat/Plot
(B&W)
$50.00
60" x 60" Street/Bldg/Develop/Plat/Plot
(Color)
$80.00
Map Book $25.00
DOG LICENSE
Non - neutered dog $42.00 - non-refundable
Spayed/Neutered dog $17.00 - non-refundable
Over 65 with neutered dog $6.00 - non-refundable
Service Dog No Charge
Replacement Dog Tag $4.00 - non-refundable
Late fee neutered dog (per month)$2.00 - non-refundable
Late fee non - neutered dog (per month)$4.00 - non-refundable
BUSINESS LICENSE FEES
Providers of services, wholesalers and
manufacturers with a fixed place of business
within the town limits
$50.00/application and first year fee - non-
refundable
Retail merchants, restaurants, bars, contractors
and renters of real and personal property with a
fixed place of business within the town limits
and persons engaging in the sale of real estate
$50.00/application and first year fee - non-
refundable
Wholesalers, manufacturers and providers of
services without a fixed place of
business within the town limits
$50.00/application and first year fee - non-
refundable
Retail merchants, etc. (as above) without a
fixed place of business within the town limits
$50.00/application and first year fee - non-
refundable
Annual renewal fee for business within the town
limits
$35.00 - non-refundable
Annual renewal fee for business without a fixed
place of business within the town limits
$50.00 - non-refundable
Late fee for renewal of business license fee 25% of renewal fee
Penalty for operating a business without a
license
$100.00
The Height of Desert Living 415
Comprehensive Fee Schedule
Effective July 1, 2017
Description Fee FY17-18
BUSINESS LICENSE FEES (CONT.)
Peddlers, solicitors and mobile merchants $250.00/calendar quarter or fraction thereof -
non-refundable
Peddler investigation fee (per person)$41.00 - non-refundable
Promoters of entertainments, circuses, bazaars,
etc., who receive a percentage of receipts or
other consideration for their services. Each such
promoter shall also obtain liability insurance of a
minimum of $1 million naming the Town as
insured.
$100.00/week
Animal Show $100.00/week
Circus Parade Only $50.00/day
Handbill Distributor $10.00/day
Amusement Company, such as ferris wheel,
merry - go - round, etc., not part of a circus.
Tent Show. Wrestling Exhibition. Road Show,
Carnival or Circus.
$100.00/day
Practice of palmistry, phrenology, astrology,
fortune telling, mind reading, clairvoyancy,
magic or any healing practices not licensed by
the State of Arizona, or any similar calling
without a fixed place of business
$50.00/day
Duplicate Business License $10.00 - non-refundable
Verification of License Letter $10.00 - non-refundable
First and second None
Third $50.00
Fourth $75.00
Fifth and Sixth $100.00
Seventh or more $200.00 each
License fee $25/annually - non-refundable
Lease Agreement Application Fee, each location $250.00, per location - non-refundable
Amendments to Cell Tower Lease Agreements $250.00, per location - non-refundable
FALSE ALARM SERVICE CHARGES (PER CALENDAR YEAR)
ALARM SYSTEM LICENSE PERMIT
WIRELESS COMMUNICATIONS (CELL TOWER ON TOWN PROPERTY)
The Height of Desert Living 416
Comprehensive Fee Schedule
Effective July 1, 2017
Description Fee FY17-18
SPECIAL EVENT PERMITS
Special Event Permits - Business
Application Fee - Business (If submitted at least
60 days prior to the event date)
$100.00 - non-refundable
Application Fee - If submitted 59 days or less
prior to the event date
$300.00 - non-refundable
Permit Fee $50 per day (not to exceed $400)
Special Event Permits - Non-Profit
Application Fee - Charitable Organization (If
submitted at least 60 days prior to the event
date)
$50.00 - non-refundable
Application Fee - If submitted 59 days or less
prior to the event date
$200.00 - non-refundable
Permit Fee $25 per day (not to exceed $200)
Special Event Permits - Extra Fees
Special Event Liquor Application Fee See alcohol license application fees - non-
refundable
Utility Fees Actual cost of usage
Park/Open Space Fees, including Amphitheater,
Avenue of the Fountains Plaza, Great Lawn,
Centennial Circle and other lawns - Event with
less than 5,000 attendance
$2,500/day
Park/Open Space Fees, including Amphitheater,
Avenue of the Fountains Plaza, Great Lawn,
Centennial Circle and other lawns - Event with
more than 5,000 attendance
$3,500/day
Special Event Permits - Deposit Fees
Events with less than 1,000 attendance $500
Events with 1,000 - 1,999 attendance $1,000
Events with 2,000 - 5,000 attendance $2,500
Events with over 5,000 attendance $5,000
Special Event Permit Fees - Road Closure
Admin Fees
Events with less than 1,000 attendance $500
Events with 1,000 - 1,999 attendance $750
Events with 2,000 - 5,000 attendance $1,000
Events with over 5,000 attendance $1,500
Special Event Permit Fees - Vendor
Compliance Fine
First time penalty $250
Recurring penalty $750
Film permit application $50.00 non-refundable
The Height of Desert Living 417
Comprehensive Fee Schedule
Effective July 1, 2017
Description Fee FY17-18
ALCOHOL LICENSE APPLICATION
Person Transfer Fee $150.00 - non-refundable
Location Transfer Fee $150.00 - non-refundable
Probate/Will Assignment/Divorce Decree $150.00 - non-refundable
Extension of Premise $50.00 - non-refundable
Sampling Permit $50.00 - non-refundable
Acquisition of Control/Restructure/Agent Change $100.00 - non-refundable
Initial/Interim Application Fee
01 - In State Producer $500.00 - non-refundable
02 - Out of State Producer $500.00 - non-refundable
03 - Domestic Microbrewery $500.00 - non-refundable
04 - In State Wholesaler $500.00 - non-refundable
05 - Government $500.00 - non-refundable
06 - Bar, All Spirituous Liquors $500.00 - non-refundable
07 - Beer & Wine Bar $500.00 - non-refundable
08 - Conveyance $500.00 - non-refundable
09 - Liquor Store $500.00 - non-refundable
10 - Beer & Wine Store $500.00 - non-refundable
11 - Hotel/Motel $500.00 - non-refundable
12 - Restaurant $500.00 - non-refundable
13 - Domestic Farm Winery $500.00 - non-refundable
14 - Private Club
15 - Special Event $25.00 - non-refundable
16 - Wine Festival/Wine Fair $25.00 - non-refundable
ADULT ORIENTED BUSINESS LICENSE
Application Fee - Business $500.00 - non-refundable
Application Fee - Provider $100.00 - non-refundable
Application Fee - Manager $100.00 - non-refundable
Application Fee - Employee (per person)$50.00 - non-refundable
License Fee - annual - Business $200.00 - non-refundable
License Fee - annual - Provider $100.00 - non-refundable
License Fee - annual - Manager $100.00 - non-refundable
CABLE LICENSE
Initial License Application $2,500.00 - non-refundable
Transfer of ownership $2,000.00 - non-refundable
License modification, pursuant to 47 USC Sec 545 $2,500.00 - non-refundable
Other License modification up to $2000 - non-refundable
License fee - quarterly 5% of gross receipts
Late fee (after 30 days)5% plus interest of 1 1/2% per mo
The Height of Desert Living 418
Comprehensive Fee Schedule
Effective July 1, 2017
Description Fee FY17-18
EXCAVATIONS/IN - LIEU FEES
Base fee (per excavation)$250.00 plus:
Trench cut fees:
Newly paved or overlayed 0 - 1 yrs $55.00 per lineal ft.
Newly paved or overlayed 1 - 2 yrs $45.00 per lineal ft.
Newly paved or overlayed 2 - 3 yrs $35.00 per lineal ft.
Newly paved or overlayed 3 - 4 yrs $25.00 per lineal ft.
Newly paved or overlayed 4 - 5 yrs $15.00 per lineal ft.
Newly paved or overlayed 5 - 6 yrs $10.00 per lineal ft.
Slurry or chip sealed 0 - 2 years $4.00 per lineal ft.
Pavement replacement greater than 300 ft in
length
$2.50 per sq. yd.
Utility Pit fees:
Newly paved or overlayed 0 - 1 yrs $5.00 per Sq. ft.
Newly paved or overlayed 1 - 2 yrs $4.50 per Sq. ft.
Newly paved or overlayed 2 - 3 yrs $3.50 per Sq. ft.
Newly paved or overlayed 3 - 4 yrs $2.50 per Sq. ft.
Newly paved or overlayed 4 - 5 yrs $1.50 per Sq. ft.
Newly paved or overlayed 5 - 6 yrs $1.00 per Sq. ft.
Slurry or chip sealed 0 - 2 years $5.00 per Sq. ft.
Adjustment (MH, valve, monument, etc)$500 ea.
Striping $.55 per linear ft.
Lane Markers $150.00 ea.
Stop Bars $2.50 per Sq. ft.
Crosswalks $.79 per Sq. ft.
RPMs $7.00 ea.
Seal-Coat $2.00 per Sq. yd.
ENCROACHMENT/ENGINEERING PERMITS
Base Permit Fee $70.00 - non-refundable
2"/6" Paving A.C.$.35 per sq. yd.
1" Paving - Overlay or Top Course $.15 per sq. yd.
1" ABC or Select Subbase $.05 per sq. yd.
Permanent Barricading $25.00 ea.
Guard Rail/Hand Rail $.20 per linear ft.
Survey Monuments $10.00 ea.
Concrete Aprons $15.00 ea.
Scuppers $15.00 ea.
Review for Adjustments MH, etc.$10.00 ea.
4" Paving - PC Concrete $.22 per sq. yd.
Decorative Sidewalk or Paving $.30 per linear ft.
Sidewalk & Bike path $.30 per linear ft.
Curb & Gutter $.20 per linear ft.
Valley Gutter $.50 per linear ft.
Sign (regulator, street etc.)$5.00 ea.
Pavement Cuts $2.00 per linear ft.
Driveway/Driveway Modifications $30.00 ea.
Utility, Water Line, Sewer Line Trench $.15 per linear ft.
Drywells (maxwell or similar)$100.00 ea.
Storm Drain Pipe $2.00 per linear ft.
Catch Basins, Headwells $50.00 ea.
The Height of Desert Living 419
Comprehensive Fee Schedule
Effective July 1, 2017
Description Fee FY17-18
ENCROACHMENT/ENGINEERING PERMITS (CONT.)
Cutoff Walls $.35 per linear ft.
Slope Protection $.30 per sq. yd.
Rip Rap $.90 Sq. ft.
Retaining Wall $1.53 per linear ft.
Cut/Fill (Materials Moved)$.40 per cubic yd.
Box Culverts 5% of attached estimate
Miscellaneous 5% of attached estimate
Landscaping 5% of attached estimate
Irrigation 5% of attached estimate
Lighting 5% of attached estimate
Grading 5% of attached estimate
Utility Splice/Repair Pits (outside pvmt)$2.00 Sq. ft. (minimum $50.00)
Other 5% of attached estimate
In Lieu Payments Calculated for cuts greater than 300 feet in
length - per MAG section 336
Traffic Control Plan Review $200
Engineering Plan Review Fee $350 per sheet
Failure to obtain an Encroachment Permit $200
Failure to obtain a Final Inspection $100
Reinspection Fee $150
Investigation Fee for Work Done Without
Permit
$250 or the permit fee, whichever is greater,
but not to exceed $2,500 for every day or a
portion of a day from the time unpermitted work
began until a permit is obtained.
Oversize/Overweight Vehicle Permit $210.00
Haul Route Permit (greater than or equal to 500
cubic yards)
$210.00
Failure to barricade or improper barricading Up to $1,000
Permit Extension $50.00
Penalty for work w/o permit 50% of Permit Fee
Minimum Plan Review $70.00 per hour (1 - hour Minimum)
ENVIRONMENTAL FEE
Environmental fee:
per residential solid waste account $3.00 per month per parcel; billed $36.00
annually
per multifamily solid waste account (with a
range for number of units
to be determined
commercial solid waste accounts (license fee
and/or cost per commercial account)
to be determined
late fee for paying the environmental fee $5.00 per month up to a maximum of $35.
The Height of Desert Living 420
Comprehensive Fee Schedule
Effective July 1, 2017
Description Fee FY17-18
DEVELOPMENT SERVICES FEES
Easement or Right-of-Way Abandonment $350.00
Hillside Protection Reconfiguration and/or
Replacement of Hillside Protection Easement
$350.00
Revocation Administrative Fee $300.00
Engineering Plan Review Fee $350.00 per sheet
Final Plat Improvement:
Plan Checking $350.00 per sheet (includes 2nd and 3rd
Except water and sewer plans $175.00 per sheet (includes 2nd and 3rd
Water and sewer plans only $200.00 per sheet with corrections (4th+
reviews); $75.00 per sheet for addendums
(changes made after approval).
Engineering Report/Calculations Review Fee
(Drainage, Environmental, Traffic, Structural,
Water, Sewer, etc.)
$350.00 per report
New/Address Change $25.00
Environmental fee:
per residential solid waste account $3.00 per month per parcel; billed $36.00
per multifamily solid waste account (with a
range for number of units
to be determined
commercial solid waste accounts (license fee
and/or cost per commercial account)
to be determined
late fee for paying the environmental fee $5.00 per month up to a maximum of $35.
DEVELOPMENT FEES
Single Family Residential $1,601
Multi - Family Residential $1,601/dwelling
Commercial $0.243/Sq. ft.
Office $0.243/Sq. ft.
Hotel $0.243/Sq. ft.
Industrial $0.243/Sq. ft.
Fee Detail (From Above)
Park & Recreation
Residential (1)$1,301/dwelling
Fire and Emergency
Residential (1)$300/dwelling
Non - Residential (2)$0.243/Sq. ft.
(1) Residential includes single and multi - family dwelling units
(2) Non - residential includes commercial and industrial square footage
The Height of Desert Living 421
Comprehensive Fee Schedule
Effective July 1, 2017
Description Fee FY17-18
PLANNING & ZONING FEES
Administrative Use Permit/Grand Opening Sign
Permit
$25.00
Appeal of a Decision by the Zoning Administrator $1,000.00 plus notification *^
Area Specific Plans and amendments $3,000.00 plus $ 100.00 per acre ^
Comprehensive Sign Plans and amendments $200.00
Commercial/Industrial/Multi-Family Site Plan
Review
$500.00 plus $200.00 for every 5,000 square
feet or portion thereof ^
Condominium Plats $1,500.00 plus $50.00 per unit ^
Continuance at Applicant Request $250.00
Cut & Fill Waiver $300
Development Agreements $5,000.00 plus $100 per acre or portion thereof
Final Plats $1,500.00 plus $ 50.00 per lot, unit or tract ^
General Plan Amendments Minor $ 3,000.00 plus $ 100.00 per acre ^
Major $ 5,000.00 plus $ 100.00 per acre ^
Hillside Protection Easement (HPE)$20.00 + applicable recording fees
Land Disturbance Fee $10.00 per Sq. ft. plus revegetation
Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit **
Notification fee $5.00 per mailing label and $ 60.00 per
newspaper posting as appropriate
Ordinances (Text Amendments)$2,000.00 plus notification *
Planned Area Developments (PAD)$2,000.00 plus $100 per acre or portion thereof
plus notification *
Planned Unit Developments (PUD)$2,000.00 plus $100 per acre or portion thereof
plus notification *
Plat Abandonments $500.00 ^
Preliminary Plats $2,000.00 plus $50.00 per lot, unit or tract^
Recording Fees (subject to change without
notice)
$24.00 first page for plat filed for record, +
$20.00 per page for each additional copy, and;
$9.00 for each instrument, + $1.00 for each
additional page over 5 pages.
Replats (lot joins, lot divisions, lot line
adjustments)
$500.00 up to three lots, more than 3 lots use
Final Plat fees ^
Rezones (Map)$2,000.00 plus $100 per acre or portion thereof
plus notification *^
Saguaro Cactus Permit $90.00
Special Use Permits and amendments $500.00 plus notification *^ - non-refundable
Temporary Use Permits $200.00 plus notification * - non-refundable
Temporary Visitor Permit (RV Parking):$25.00
Time Extension Fee $100.00
Tract Housing $500.00 per Standard Plan + $100 per
House Façade Variant
Variances $1,000.00 plus $300.00 for each additional
variance plus notification *^
Zoning Verification Letter $200.00
*Plus a notification charge of $5.00 per mailing label and/or $75 per newspaper posting as
appropriate.
**Deposit required for Certificate of Occupancy (C of O) if landscaping is not installed;
refundable upon landscaping approval by Town within six (6) months.
^All fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional
fee equal to 25% of the original fee. The "recording fee" is per Maricopa County's Fee Schedule
and is, therefore, subject to change.
The Height of Desert Living 422
Comprehensive Fee Schedule
Effective July 1, 2017
Description Fee FY17-18
Livable Area with A/C $.75 Sq. ft.
Covered Area: Garage and/or Patio (non A/C)$.45 Sq. ft.
Single Family Addition $.75 Sq. ft.
Area non A/C $.45 Sq. ft.
Single Family Remodel $.23 Sq. ft.
Area non A/C $.14 Sq. ft.
Solar Photovoltaic $140.00
Fence Walls $70 plus $.15 LF (Linear Footage)
Retaining Walls $70 plus $1.53 LF (Linear Footage)
Pools & Spas Attached $290 plus $.90 Sq. ft.
Stand Alone Spas $235.00
Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit **
One Discipline Permit $70.00 (building, plumbing, electrical or
mechanical)
Combination Permit $210.00
Miscellaneous Plan Review
Minimum Plan Review $70.00 per hour (1 - hour Minimum)
Revisions to Approved Plans $70.00 per hour (1 - hour Minimum)
Plumbing - Water heater replacement/solar
(minor)
$70.00
Mechanical - HVAC replacement (minor)$70.00
Electrical - panel repair (minor)$70.00
Demolition (minor)$120.00
Plan Review Add On (After 3rd Review)50% of Bldg Permit/Plan Review Fee
Reinspection Fee $150.00 per Trip
Plan copies 24x36 $3.00 per page - B&W
$5.00 per page - Color
Permit Extensions - Residential new
construction only (If Town has all records and
within current Code cycle)
$400.00
Permit Extensions - Residential remodel
only (If Town has all records and within current
Code cycle)
$100.00
Refund for cancelled Single Family Home
permit
35% of building permit fee paid - request must
be made within 180 days of original payment
Penalty for failure to obtain a building permit 50% of Bldg Permit/Plan Review Fee
BUILDING PERMIT/PLAN CHECK – SINGLE FAMILY RESIDENTIAL
Single Family Homes (Includes Permit and Plan Review)
Specialized Permits (Includes Permit and Plan Review)
Miscellaneous Permits (Plan Review Fee Extra)
Over the Counter Permits (No Plan Review Fee Required)
The Height of Desert Living 423
Comprehensive Fee Schedule
Effective July 1, 2017
Description Fee FY17-18
Area with A/C $.75 Sq. ft.
Covered Area (non A/C)$.45 Sq. ft.
Commercial Building Addition
Area with A/C $.75 Sq. ft.
Covered Area (non - A/C)$.45 Sq. ft.
Commercial Remodel (Existing)
Area with A/C $145 plus $.23 Sq. ft.
Covered Area (non - A/C)$145 plus $.14 Sq. ft.
Shell Only for Commercial & Multi - Family
Area with A/C $205 plus $.50 Sq. ft.
Covered Area (non – A/C)$70 plus $.45 Sq. ft.
Commercial Tenant Improvement
Area with A/C $145 plus $.23 Sq. ft.
Covered Area (non - A/C)$145 plus $.14 Sq. ft.
Apartments/Condominiums
Livable Area with A/C $.75 Sq. ft.
Covered Area (non - A/C)$.45 Sq. ft.
Livable Area with A/C $.60 Sq. ft.
Covered Area (non - A/C)$.37 Sq. ft.
Livable Area with A/C $.53 Sq. ft.
Covered Area (non - A/C)$.33 Sq. ft.
Solar Photovoltaic $140.00
Fence Walls $70 plus $.15 Lf (Linear Footage)
Retaining Walls $70 plus $1.53 LF (Linear Footage)
Pools & Spas Attached $290 plus $.90 Sq. ft.
Stand Alone Spas $235.00
Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit **
Specialized Permits (Includes Permit and Plan Review)
BUILDING PERMIT/PLAN CHECK - COMMERCIAL
Commercial Building Permit (Includes Permit and Plan Review)
Apartments/Condominiums with 4 or more units & recurring floor plans (0 -100,000 livable sq. ft.)
100,000 livable Sq. ft.)
Apartments/Condominiums with 4 or more units & recurring floor plans (Over 100,000 livable sq.
ft.)
100,000 livable Sq. ft.)
**Deposit required for Certificate of Occupancy (C of O) if landscaping is not installed;
refundable upon landscaping approval by Town within six (6) months.
The Height of Desert Living 424
Comprehensive Fee Schedule
Effective July 1, 2017
Description Fee FY17-18
Minimum Permit (one discipline)$70.00 (or $210.00 for building, plumbing,
electrical and mechanical)
Minimum Combination (all disciplines)$210.00
Sign Permit, less than 32 Sq. ft. (Face
Replacement Only)
$50.00 per sign
Sign Permit, greater than 32 Sq. ft. (Face
Replacement Only)
$100.00 per sign
Sign Permit, less than 32 Sq. ft. (New)$190.00 per sign
Sign Permit, greater than 32 Sq. ft. (New)$240.00 per sign
Miscellaneous Plan Review
Minimum Plan Review $70.00 per hour (1 - hour Minimum)
Revisions to Approved Plans $70.00 per hour (1 - hour Minimum)
Plumbing - Water heater replacement/solar
(minor)
$70.00
Mechanical - HVAC replacement (minor)$70.00
Electrical - panel repair (minor)$70.00
Demolition (minor)$120.00
Plan Review Add On (After 3rd
Review)
50% of Bldg Permit/Plan Review Fee
Reinspection Fee $150.00 per trip
Permit Extensions - Commercial new
construction only (If Town has all
records and within current Code cycle)
$400.00
Permit Extensions - Commercial remodel
only (If Town has all records and
within current Code cycle)
$100.00
Penalty for failure to obtain a building permit 50% of Bldg Permit/Plan Review Fee
Refund for cancelled Commercial
Building permit (must be done in writing)
35% of building permit fee paid - request must
be made within 180 days of original payment
Appeal of Decision by Building Official/Fire
Marshall
$1,000 plus notification *^
BUILDING PERMIT/PLAN CHECK – COMMERCIAL (CONT.)
Miscellaneous Permits (Plan Review Fee is Separate)
Over the Counter Permits (No Plan Review Fee Required)
*Plus a notification charge of $5.00 per mailing label and/or $75 per newspaper posting as
appropriate.
^All fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional
fee equal to 25% of the original fee. The "recording fee" is per Maricopa County's Fee Schedule
and is, therefore, subject to change.
The Height of Desert Living 425
Comprehensive Fee Schedule
Effective July 1, 2017
Description Fee FY17-18
FIRE SAFETY FEES
Residential Automatic Sprinkler System
Plan Review/Inspection
0.05 Sq. ft. (minimum $25)
Commercial Automatic Sprinkler System
Plan Review/Inspection
$.10 Sq. ft. (minimum $50)
Commercial Auto Sprinkler System
Modification Plan Review/Inspection
$75.00
Commercial Hood System Plan
Review/Inspection
$100.00
Commercial Fire Alarm System Plan
Review/Inspection
$100.00
Commercial Fire Alarm System
Modification Plan Review/Inspection
$50.00
Residential LPG Installation
Review/Inspection
$50.00
Annual Adult Residential Group Care
Inspection
$100.00 per year
Annual Commercial Fire Inspection Fee $15.00
Tent Permit Fee (any tent over 200 Sq. ft.
& any canopy over 400 Sq. ft.)
$100.00
Reinspection Fee (beyond one re-check)$150.00 per trip
ABATEMENT FEES
Inspection fee $70.00 per hour (1 - hour minimum)
Reinspection fee $150.00 per trip
PARK FACILITY RENTALS
Park Rental Fees - Resident/Organization (1)Per Hour
Small Ramada - 2 hour minimum $10.00
Medium Ramada - 2 hour minimum $15.00
Large Ramada - 2 hour minimum $20.00
Meeting Rooms 2 hour minimum $10.00
Multi-Purpose Fields - 2 hour minimum $15.00
Tennis Courts - 90 minute reservation $5.00 without lighting
Tennis Courts - 90 minute reservation $7.00 with lighting
Open Park space, including Amphitheater,
Avenue of the Fountains Plaza, Great Lawn,
Centennial Circle and other lawns
$400/half day (4 hours or less)
$750/full day (over 4 hours)
(1) 10% wedding discount when combined with Community Center Rental
The Height of Desert Living 426
Comprehensive Fee Schedule
Effective July 1, 2017
Description Fee FY17-18
PARK FACILITY RENTALS (CONT.)
Park Rental Fee Extras
Power Distribution Box Rental Fee & Deposit $15.00/box per day; $100.00 deposit per box
and power cable
Athletic Field Lights (2 hour minimum)
Athletic Field – Prep & Bases
Alcohol Permit with Park Reservation $10.00 for 50 Consuming Adults - non-
refundable
Fountain Operation $265.00 Per Half - Hour
Staff (2 hour minimum)$21 - $38 Per Hour
Park Rental Fees - Non-Resident/
Commercial (1)
Per Hour
Small Ramada - 2 hour minimum $15.00
Medium Ramada - 2 hour minimum $22.50
Large Ramada - 2 hour minimum $30.00
Meeting Rooms - 2 hour minimum $15.00
Multi-Purpose Fields - 2 hour minimum $22.50
Tennis Courts - 90 minute reservation $10.00 without lights
Tennis Courts - 90 minute reservation $14.00 with lights
Open Park space, including Amphitheater,
Avenue of the Fountains Plaza, Great Lawn,
Centennial Circle and other lawns
$750/half day (4 hours or less)
$1,400/full day (over 4 hours)
(1) 10% wedding discount when combined with Community Center Rental
Park Rental Fee Extras
Power Distribution Box Rental Fee & Deposit $15.00/box per day; $100.00 deposit per box
and power cable
Athletic Field Lights - 2 hour minimum $10.00 per hour
Athletic Field – Prep & Bases $25.00 per field
Alcohol Permit with Park Reservation $10.00 for 50 Consuming Adults - non-
Fountain Operation $265.00 Per Half - Hour
Staff - 2 hour minimum $21.00 - $38.00 Per Hour
Recreation Fees
Program Cancellation Fee $10.00
The Height of Desert Living 427
Comprehensive Fee Schedule
Effective July 1, 2017
Description Fee FY17-18
COMMUNITY CENTER RENTALS
Community Center Rental - Resident/
Organization (Tier 2) (2)
Per Hour
Any Meeting Room - 2 hour minimum $17.00
One Ballroom (30 - 90 people)
Minimum 4 hours $36.00
Two Ballrooms *(91 - 160 people)
Minimum 4 hours $72.00
Three Ballrooms*( 161 - 250 people)
Minimum 4 hours $108.00
Grand Ballroom *( 251 - 450 people)
Minimum 4 hours $144.00
Lobby (2)Per Hour
4 hour minimum $34.00
Grand Ballroom & Lobby (2)
All Day Rate (Monday - Thursday 7:00 am to
Midnight)
$1,760.00
All Day Rate (Friday - Saturday 7:00 am to
Midnight)
$2,200.00
Weekend Rates: Friday & Saturday (2)
(no rentals on Sunday)
Weekend Rates: Friday-Sunday
Ballroom 3 (includes patio access and views)*Per Hour
4 hour minimum $41.00
4 hour minimum $41.00
4 hour minimum with contract 50% of Resident/Non-Profit rate
(2) 10% wedding discount when combined with a Park Rental
Ballroom 4 (includes patio access and views)
Tier 2 Groups meeting 6 or More Times per Year:
*Ballroom 3 not available as a standalone rental
The Height of Desert Living 428
Comprehensive Fee Schedule
Effective July 1, 2017
Description Fee FY17-18
Community Center Rental - Non-Resident/
Commercial (Tier 3) (2)
Per Hour
Any Meeting Room $39.00
One Ballroom (30-90 people)
4 hour minimum $83.00
Two Ballrooms *(91 - 160 people)
4 hour minimum $166.00
Three Ballrooms*( 161 - 250 people)
4 hour minimum $249.00
Grand Ballroom *( 251 - 450 people)
4 hour minimum $332.00
Lobby (2)
4 hour minimum $69.00
Grand Ballroom & Lobby (2)
All Day Rate (Monday - Thursday 7:00 am to
Midnight)
$4,400.00
All Day Rate (Friday - Saturday 7:00 am to
Midnight)
$5,500.00
Weekend Rates: Friday & Saturday (2)
(no rentals on Sunday)
Weekend Rates: Friday-Sunday
Ballroom 3 (includes patio access and views)*Per Hour
4 hour minimum $124.00
4 hour minimum $124.00
4 hour minimum with contract 50% of Non-Resident/Commercial Rate
(2) 10% wedding discount when combined with a Park Rental
Tier 3 Groups meeting 6 or More Times per Year:
COMMUNITY CENTER RENTALS (CONT.)
Ballroom 4 (includes patio access and views)
*Ballroom 3 not available as a standalone rental
The Height of Desert Living 429
Comprehensive Fee Schedule
Effective July 1, 2017
Description Fee FY17-18
Video Projector - Note Vission 3,000
Lumens
$40.00
Overhead Projector $15.00
Slide Projector $15.00
27" TV $15.00
Flat Screen TV $25.00
TV/VCR (or DVD)$0.00
VCR or DVD Player $10.00
Small Screen $5.00
Large Screen (8' x 10')$10.00
Large Screen Border $15.00
Ping Pong Table $15.00 per rental
Internet Access
Hard Wire $125 per day
Sound Reinforcement
Wireless Microphones $5.00
Speaker Table (Includes Mixing Board)$15.00 each
Conference Phone $10.00
Portable Sound System (Includes Mixing Board
and/or Portable Speaker)
$25.00
CD Player $10.00
Electricity (per booth)
110 V $15.00
220 V $40.00
Other
Easel $5.00
Papers & Markers $10.00
Portable White Board $5.00
Walker Display Board $5.00
Items for Sale
25' Extension Cord $15.00 each
Power Strip $15.00 each
Masking Tape $5.00 per roll
Miscellaneous
Dance Floor - per 3' x 3' parquet square $3.00
Staging 6' x 8" section $5.00
Piano - Tuning Extra
Upright $25.00
Grand $50.00
Coffee Service $5.00 per 8 cup pack
COMMUNITY CENTER RENTALS (CONT.)
Community Center Extra Service Fees - Resident/Non-Profit
The Height of Desert Living 430
Comprehensive Fee Schedule
Effective July 1, 2017
Description Fee FY17-18
Video Projector - Note Vission 3,000 Lumens $75.00
Overhead Projector $30.00
Slide Projector $30.00
27" TV $30.00
Large Flat Panel Monitor $50.00
Flat Screen TV $50.00
VCR or DVD Player $20.00
Small Screen $10.00
Large Screen (8' x 10')$20.00
Large Screen Border $30.00
Ping Pong Table $30.00 per rental
Internet Access
Hard Wire $125.00 per day
Sound Reinforcement
Wireless Microphones $15.00
Speaker Table (Includes Mixing Board)$15.00 each
Conference Phone $20.00
Portable Sound System (Includes Mixing $50.00
CD Player $20.00
Electricity ( per booth)
110 V $25.00
220 V $75.00
Other
Easel $10.00
Papers & Markers $20.00
Portable White Board $10.00
Walker Display Board $10.00
Items for Sale
25' Extension Cord $15.00 each
Power Strip $15.00 each
Masking Tape $5.00 each
Miscellaneous
Dance Floor - Per 3' x 3' parquet square $5.00
Staging 6' x 8" section $10.00
Piano - Tuning Extra
Upright $50.00
Grand $100.00
Coffee Service $5.00 per (10) 8oz cup pack
Portable Bar $50.00
Labor Charges $25/hr
$40/hr OT
COMMUNITY CENTER RENTALS (CONT.)
Community Center Extra Service Fees - Non - Resident/Commercial
NOTE: All Rentals Are Subject To Applicable Arizona Sales Taxes
The Height of Desert Living 431
Comprehensive Fee Schedule
Effective July 1, 2017
Description Fee FY17-18
Resident $20.00
Non - Resident $30.00
COURT FEES
Non-Sufficient Funds (checks returned to Court)$30.00 per check
Public Defender Actual costs for appointed attorney
Jail Reimbursement Actual costs billed by County for jail time
servedJury Costs (assessed if jury trial canceled within
five days of trial)
Actual administrative costs
Civil Traffic Default $50.00 per defaulted charge
Warrant $50.00 per warrant issued
Diversion Program Rescheduling $25.00
Court Clerk $17.00
Court User $30.00 per charge, plus surcharges
Public Records Search $2.00 per name
Copies $0.50 per page
Certified Copies $17.00
Copies of CDs $17.00
SENIOR SERVICES ANNUAL MEMBERSHIP FEES (CALENDAR YEAR)
NOTE: Court fees are subject to change throughout the fiscal year in accordance with
State Law and Arizona Supreme Court Rules.
The Height of Desert Living 432
Comprehensive Fee Schedule
Effective July 1, 2017
The Height of Desert Living 433
Schedule of
Authorized Positions
Schedule of Authorized Positions
The Height of Desert Living 434
Schedule of Authorized Positions
Schedule of Authorized Positions
FY13-14 FY14-15 FY 15-16 FY 16-17 FY 17-18
Authorized Authorized Authorized Authorized Authorized
Position Title FTE FTE FTE FTE FTE
Municipal Court
Presiding Judge 1.00 0.63 0.63 0.63 0.63
Court Administrator 1.00 1.00 1.00 1.00 1.00
Senior Court Clerk 1.00 1.00 1.00 1.00 1.00
Court Clerk 1.00 1.00 1.00 1.00 1.00
Authorized FTE 4.00 3.63 3.63 3.63 3.63
Administration
Town Manager 1.00 1.00 1.00 1.00 1.00
Administrative Services Director 1.00 1.00 1.00 1.00
Executive Asst to Town Mgr/Council 1.00 1.00 1.00 1.00 1.00
Town Clerk 1.00 1.00 1.00 1.00 1.00
Volunteer Coordinator 0.88 1.00 1.00 1.00 1.00
Economic Development Analyst - - - 1.00
Economic Development Specialist 0.63 1.00 1.00
Economic Development Director - - - 1.00 1.00
Communication and Marketing Coordinator 0.20 0.20
Information Technology Administrator - 1.00 1.00
Network & Information Technology Administrator - - - 1.00 1.00
Finance Director - 1.00 1.00 1.00 1.00
Accountant - 1.00 1.00 1.00 1.00
Financial Services Technician 0.50 1.00 1.00 1.00 1.00
Accounting Clerk 0.50 0.63 0.63 1.26 1.26
Customer Service Representative II 0.80 0.70 1.00 1.00 1.00
Authorized FTE 9.06 11.33 11.63 12.46 13.46
Public Works
Public Works Director - - - 1.00 1.00
Civil Engineering Inspector 1.00 1.00 1.00 1.00 1.00
Executive Assistant 0.50 0.50
Facilities/Environmental Supervisor 1.00 1.00 1.00 1.00 1.00
Facilities Maintenance Tech 1.00 1.00 1.00 1.00 1.00
Custodian 1.25 1.30 1.30 1.30 1.30
Street Superintendent 1.00 1.00 1.00 1.00 1.00
Fleet Mechanic/Open Space-Landscape Spec 1.00 1.00 1.00 1.00 1.00
Traffic Signal Technician II 1.00 1.00 1.00 1.00 1.00
Street Maintenance Technician 1.00 1.00 1.00 1.00 1.00
Authorized FTE 8.25 8.30 8.30 9.80 9.80
The Height of Desert Living 435
Compared to the high of 115 FTEs in FY01-02, the current level of 56 FTEs repre-
sents a total decrease of 51% over a seventeen year period. The reduction in au-
thorized FTEs is a result of the economic downturn and the need to reduce town
expenditures, resulting in the consolidation of positions as well as actual staff
layoffs.
Schedule of Authorized Positions
Schedule of Authorized Positions
(continued)
FY13-14 FY14-15 FY 15-16 FY 16-17 FY 17-18
Authorized Authorized Authorized Authorized Authorized
Position – Title FTE FTE FTE FTE FTE
Development Services
Development Services Director 1.00 1.00 1.00 1.00 1.00
Executive Assistant 1.00 1.00 1.00 0.50 0.50
Town Engineer 1.00 1.00 1.00 1.00 1.00
Senior Planner 1.00 1.00 1.00 1.00 1.00
GIS Technician/CAD Operator 1.00 1.00 1.00 1.00 1.00
Senior Code Enforcement Officer - - - - 1.00
Code Enforcement Officer 1.00 1.00 1.00 1.00 -
Chief Building Official/Plans Examiner 1.00 1.00 1.00 1.00 1.00
Civil Plans Examiner - - - - 0.50
Building Permit Technician 1.00 1.00 1.00 1.00 1.50
Authorized FTE 8.00 8.00 8.00 7.50 8.50
Community Services
Community Services Director 1.00 1.00 1.00 1.00 1.00
Recreation Manager - - - 1.00
Recreation Supervisor 1.00 1.00 1.00 1.00 -
Recreation Program Coordinator 2.00 2.00 2.00 2.00 2.00
Tourism Coordinator - 1.00 1.00 - -
Communication and Marketing Coordinator 0.80 0.80
Executive Assistant 1.00 1.00 1.00 1.00 1.00
Parks Supervisor 1.00 1.00 1.00 1.00 1.00
Park Operations Lead 1.00 1.00 1.00 3.00 3.00
Lead Park Attendant - 0.49 0.49 0.49 0.49
Park Attendant - 1.96 1.96 1.96 1.96
Groundskeeper 3.00 3.00 3.00 1.00 -
Groundskeeper II 1.00
Customer Service Representative II 0.30 0.30 - - -
Community Center Manager - - - 1.00
Events & Operations Supervisor - CC 1.00 1.00 1.00 -
Operations Coordinator - Community Center 1.00 1.00 1.00 1.00 1.00
Operations Support Worker 1.65 1.65 1.65 1.65 1.65
Customer Service Representative I 1.00 0.88 0.88 0.88 0.88
Senior Services Supervisor 1.00 1.00 1.00 1.00 1.00
Senior Services Activities Coordinator 0.58 0.58 0.58 0.58 0.58
Home Delivered Meals Coordinator 0.75 0.75 0.75 0.75 0.75
Senior Services Assistant 0.45 0.45 0.45 0.45 0.45
Authorized FTE 20.18 21.06 20.76 20.56 20.56
Total Authorized FTE 49.49 52.32 52.32 53.95 55.95
The Height of Desert Living 436
Schedule of Authorized Positions
The Height of Desert Living 437
Pay Plan
Pay Plan
The Height of Desert Living 438
Pay Plan
FY17-18 PAY PLAN
(adjusted by 5.0%)
Position Title Minimum Maximum
Finance Director 94,160$ 133,905$ 89,676$ - 127,529$
Public Works Director 92,715 131,850 88,300 - 125,571
Development Services Director 92,715 131,850 88,300 - 125,571
Town Engineer 89,128 126,749 84,884 - 120,713
Administrative Services Director 83,409 118,616 79,437 - 112,968
Community Services Director 83,085 118,155 79,129 - 112,529
Court Administrator 74,430 105,847 70,886 - 100,807
Town Clerk 68,423 97,305 65,165 - 92,671
Economic Development Director 66,520 94,599 63,352 - 90,094
Chief Building Official/Plans Examiner 65,841 93,633 62,706 - 89,174
Recreation Manager 65,041 92,506 59,787 - 85,024
Street Superintendent 64,461 91,669 61,391 - 87,304
Senior Planner 64,196 91,292 61,139 - 86,945
Community Center Manager 62,755 89,244 54,389 - 77,346
Network and Information Technology Administrator 60,409 87,839 57,532 - 85,697
Parks Supervisor 57,753 82,131 55,003 - 78,220
Facilities/Environmental Supervisor 56,157 79,862 53,483 - 76,059
Senior Services Supervisor 54,389 77,346 51,799 - 73,663
Executive Assistant to Town Manager/Council 54,006 76,801 51,434 - 73,144
Economic Development Analyst 53,150 75,585 N/A - new position
Accountant 49,850 70,892 47,476 - 67,516
Recreation Program Coordinator 49,850 70,892 47,476 - 67,516
Communications and Marketing Coordinator 49,850 70,892 47,476 - 67,516
Senior Code Enforcement Officer 49,850 70,892 43,118 - 61,318
Volunteer Coordinator 49,850 70,892 47,476 - 67,516
Community Center Operations Coordinator 49,850 70,892 47,476 - 67,516
Position Title Minimum Maximum
Civil Plans Examiner $ 25.89 $ 36.82 N/A - new position
GIS Technician/CAD Operator 25.44 36.17 24.22$ - 34.44$
Traffic Signal Technician II 24.81 35.28 23.62 - 33.60
Civil Engineer Inspector 22.09 31.41 21.03 - 29.91
Executive Assistant 20.73 29.48 19.74 - 28.07
Fleet Mechanic/Open Space-Landscape Specialist 20.22 28.75 19.25 - 27.38
Park Operations Lead 20.22 28.75 19.25 - 27.38
Facilities Maintenance Technician 18.72 26.62 17.82 - 25.35
Building Permit Technician 18.23 25.93 17.36 - 24.69
Senior Court Clerk 17.74 25.22 16.89 - 24.01
Street Maintenance Technician 17.74 25.22 16.89 - 24.01
Court Clerk 16.95 24.11 16.14 - 22.96
Financial Services Technician 16.95 24.11 16.14 - 22.96
Groundskeeper II 16.95 24.11 14.30 - 20.33
Accounting Clerk 16.41 23.33 15.62 - 22.21
Customer Service Representative II 16.41 23.33 15.62 - 22.21
Senior Services Activities Coordinator 16.05 22.82 15.28 - 21.73
Lead Park Attendant 16.05 22.82 15.28 - 21.73
Customer Service Representative I 14.62 20.78 13.92 - 19.79
Home Delivered Meals Coordinator 14.30 20.33 13.61 - 19.36
Operations Support Worker 14.30 20.33 13.61 - 19.36
Custodian 13.21 18.79 12.58 - 17.89
Park Attendant 13.21 18.79 12.58 - 17.89
Senior Services Assistant 13.21 18.79 12.58 - 17.89
Exempt Positions
Previous Range
Non-Exempt Positions
Previous Range
The Height of Desert Living 439
Resolution 2017-13
Resolution 2017-13
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Resolution 2017-13
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Resolution 2017-13
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Resolution 2017-13
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Glossary
Glossary
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Account
A separate financial reporting unit for budgeting, management or accounting pur-
poses. All budgetary transactions, whether revenue or expenditure, are recorded
in accounts. Several related accounts may be grouped together in a fund. A list of
accounts is called a chart of accounts.
Accounting Standards
The generally accepted accounting principles (GAAP) promulgated by the Govern-
mental Accounting Standards Board (GASB) that guide the recording and reporting
of financial information by state and local governments.
Accrual Basis of Accounting
The basis of accounting under which transactions are recognized at the time they
are incurred, as opposed to when cash is received or sent. Expenses are recorded
at the time liabilities are incurred and revenues are recorded when earned. Un-
billed services are recorded as receivables at year end.
Actual vs. Budgeted
Difference between the amounts projected (budgeted) in revenues or expenditures
at the beginning of the fiscal year and the actual receipts or expenses, which are
incurred by the end of the fiscal year.
Adopted Budget
Used and and the
budget document. Represents by
the Town the
Adoption
Formal action by the Town Council, which sets the spending limits for the fiscal
year.
Ad Valorem Taxes
Commonly referred to as property taxes. The charges levied on all real, and cer-
tain personal property, according to the property’s assessed value and the tax
rate. Used as a source of monies to pay general obligation debt and to support the
General Fund.
Allocation
A part a by
and/or
Appropriation
Specific amount of monies authorized by the Town Council for the purpose of in-
curring obligations and acquiring goods and services. An appropriation is limited in
amount and time when it may be used unless it is for capital projects such as con-
structing roads and buildings.
Arbitrage
The ability to use tax exempt proceeds and, by investing those funds in higher
yielding taxable securities, generate a profit to the issuer.
Glossary
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Assessed Valuation
A that and property a
property are by
and the a
Asset
Resources and property of the Town that can be used or applied to cover liabilities.
Alternatively, any owned physical object (tangible) or right (intangible) having a
monetary value or an item or source of wealth expressed in terms of any cost ben-
efitting a future period.
Attrition
A method of achieving a reduction in personnel by not refilling the positions vacat-
ed through resignation, reassignment, transfer, or retirement.
Audit Report
The report prepared by an auditor covering the audit or investigation of an entity’s
financial position for a given period of time, usually a year. As a general rule, the
report should include: 1) a statement of the scope of the audit; 2) explanatory
comments concerning exceptions from generally accepted auditing standards; 3)
opinions; 4) explanatory comments concerning verification procedures; 5) financial
statements and schedules; and 6) statistical tables, supplementary comments and
recommendations. The auditors signature follows 3). The Town is required to have
an annual audit conducted by qualified certified public accountants.
Authorized Positions
Employee positions which are authorized in the adopted budget.
Available (Unassigned) Fund Balance
Funds remaining from the prior year which are available for appropriation and ex-
penditure in the current year.
Balanced Budget
Arizona law (Title 42-Arizona Revised Statutes) requires the Town Council to annu-
ally adopt a balanced budget by purpose of public expense. State law defines this
balanced budget as “the primary property tax levy, when added together with all
other available resources, must equal these expenditures.” The total of proposed
expenditures will not exceed the total of estimated revenues and fund balances.
Base Budget
The ongoing expense for personnel, contractual services, commodities, and the
replacement of equipment to maintain service levels previously established by the
Town Council.
Basis of Accounting
D by t t Board Fund type
the of t r v r v t t r when
tr t or event r the r t t t t
Beginning Balance
The brought the year
Glossary
AS-BE
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Bond
A written promise to pay a specified sum of money (called the face value or princi-
pal amount) at a specified date or dates in the future (called the maturity dates),
and carrying interest at a specified rate, usually paid periodically. The difference
between a bond and a note is that a bond is issued for a longer period and re-
quires greater legal formality.
Bonds are primarily used to finance capital projects. The most common types of
bonds are:
General Obligation (GO) Bond: This type of bond is secured by the full faith,
credit, and taxing power of the municipality.
Revenue Bond: This type of bond is secured by the revenues from a specific
source such as gas taxes or water revenues.
Bond Rating
The measure of the quality and safety of a bond. The rating indicates the likelihood
that a debt issuer will be able to meet scheduled repayments and dictates the in-
terest rate paid.
Bond Refinancing
The payoff and re-issuance of bonds to obtain better interest rates and/or bond
conditions.
Budget
A an
a and them.
and the Town
and .
Budget Amendment
A change of budget appropriation between expenditure accounts that is different
from the original adopted budget. Budget amendments do not change the legal
spending limit adopted by the Town Council.
Budget Calendar
The schedule of key dates which a government follows in the preparation and
adoption of the budget.
Budget Document
The by to
to the
Budget Message
the
and the a the
the the year,
the the
Budgetary Basis of Accounting
The basis of accounting used to estimate financing sources and uses in the budget.
The method used to determine when revenues and expenditures are recognized
for budgetary purposes. This basis generally takes one of three forms: GAAP,
cash, or modified accrual.
Glossary
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Budgetary Control
The control or management of a government in accordance with the approved
budget for the purpose of keeping expenditures within the limitations of available
appropriations and resources.
Capital Assets
Assets of significant value and having a useful life of several years. Capital assets
are also called fixed assets.
Capital Budget
A spending plan for improvements to, or acquisition of, land, facilities and infra-
structure that balances revenues and expenditures, specifies the sources of reve-
nues, and lists each project or acquisition. Normally a capital budget must be ap-
proved by the legislative body. The capital budget and accompanying appropria-
tion ordinance may be included in a consolidated budget document that has a sec-
tion devoted to capital expenditures and another to operating expenditures. Alter-
natively, two separate documents may be prepared – one for the capital budget
and one for the operating budget.
Capital Expenditure
A capital expenditure is made when purchasing a fixed asset having a value of
$10,000 or more and a useful life of more than one year.
Capital Improvement Program
The a
to
and and a
The a current and year
and the
The the must be the
Capital Improvement Project
Expenditures for the construction, purchase or renovation of Town facilities or
property that have a value greater than $50,000.
Capital Outlay
Expenditures resulting in the acquisition of or addition to the Town’s fixed assets
with a value of $10,000 or more and a useful economic lifetime of more than one
year.
Capital Project Carryover
An approved Capital Project that was not completed in the fiscal year and, there-
fore, was budgeted again in the current fiscal year in order to finish the project.
Capital Projects Funds
Capital project funds are used to account for and report financial resources that
are restricted, committed, or assigned to expenditure for capital outlays, including
the acquisition or construction of capital facilities and other capital assets. Capital
projects funds exclude those types of capital related outflows financed by proprie-
tary funds or for assets that will be held in trust for individuals, private organiza-
tions, or other governments.
Glossary
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Cash Basis of Accounting
The basis of accounting in which transactions are recognized only when cash
amounts are increased or decreased.
Cash-in-lieu
Funding for capital projects the Town requires from developers in lieu of them con-
structing necessary off- site improvements related to their development project.
Community Facilities District (CFD)
A separate legal entity established by the Town which allows for financing of public
improvements and services.
Comprehensive Annual Financial Report (CAFR)
The official annual financial report of the Town. The CAFR represents manage-
ment’s report to the Town Council, constituents, investors and creditors.
Contingency/Reserve
An amount, a budgetary reserve/contingency, set aside as available, with Town
Council approval, to cover unforeseen expenditures, emergency expenditures, or
revenue shortfalls.
Contractual Services
such etc. that
by the
Debt Limit
Statutory or constitutional limit on the principal amount of debt that an issuer may
incur (or that it may have outstanding at any one time).
Debt Ratio
Total debt divided by total assets.
Debt Service
The cost of paying principal and interest payments on outstanding bonds according
to a predetermined payment schedule.
Debt Service Fund
One or more funds established to account for revenues used to repay the principal
and interest on debt.
Deficit
The excess of an entity’s liabilities over its assets or the excess of expenditures or
expenses over revenues during a single accounting period.
Department
A the Town
an or a group
Depreciation
An accounting transaction which spreads the acquisition value of an asset across
its useful life. Alternatively, expiration in the service life of capital assets attributa-
ble to wear and tear, deterioration, action of the physical elements, inadequacy or
obsolescence.
Glossary
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Development Fees
Those fees and charges generated by building, development, and growth in the
Town.
Disbursement
The money an
Distinguished Budget Presentation Awards Program
A voluntary awards program administered by the Government Finance Officers As-
sociation of the United States and Canada to encourage governments to prepare
effective budget documents.
Division
A grouping of related activities within a particular Department (example, Senior
Services is a Division of Community Services).
Employee (or Fringe) Benefits
Contributions made by a government to meet commitments or obligations for em-
ployee -related expenses. Included is the Town’s share of costs for social security,
pension plans, medical and life insurance plans.
Encumbrance
The formal accounting recognition of appropriated or committed funds to be set
aside for a future expenditure. To encumber funds means to set aside or commit
funds for a specified future expenditure. For budgetary purposes, encumbrances
are considered expenditures.
Ending Balance
The that are or at the
end the
Estimated Revenue
The amount of projected revenue to be collected during the fiscal year.
Expenditure
A net decrease in financial resources. Expenditures include operating expenses
which require the use of current assets. If accounts are kept on the accrual basis,
this term designates total charges incurred, whether paid or unpaid. If they are
kept on the cash basis, the term covers only actual disbursements for these pur-
poses.
Expenditure Limitation
An amendment to the Arizona State Constitution that limits annual expenditures of
all municipalities. The Economic Estimates Commission, based on population
growth and inflation, sets the limit. All municipalities have the option of Home Rule
where the voters approve a four-year expenditure limit based on revenues re-
ceived.
Expenses
Charges incurred (whether paid immediately or unpaid) for operations, mainte-
nance, interest or other costs.
Fees
ci rv
Glossary
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Financial Plan
A summary by fund of planned revenues, expenditures, operating transfers, re-
serves, and fund balances.
Fiscal Policy
A government’s policies with respect to revenues, spending, and debt manage-
ment as these relate to government services, programs and capital investment.
Fiscal policy provides an agreed-upon set of principles for the planning and pro-
gramming of government budgets and their funding.
Fiscal Year
Any period of twelve consecutive months establishing the beginning and the end-
ing of financial transactions. For the Town of Fountain Hills, this period begins July
1 and ends June 30.
Fixed Assets
Assets of a long-term character which are intended to continue to be in use or
kept for more than one year and of a monetary value greater than $10,000.
Franchise Fees
Annual fees paid by utilities (e.g. cable TV) for use of Town public rights-of-way.
Franchise fees are typically a set percentage of gross revenue within the Town.
Full Faith and Credit
A pledge of a government’s taxing power to repay debt obligations.
Full-Time Equivalent Position (FTE)
A position converted to the decimal equivalent of a full-time position based on
2,080 hours per year. For example, a part-time typist working for 20 hours per
week would be equivalent to a 0.5 FTE.
Fund
An independent fiscal and accounting entity with a self-balancing set of accounts
recording cash and other financial resources, together with all related liabilities
and changes in these assets and liabilities.
Fund Balance
Difference between assets and liabilities reported in a government fund.
Non-spendable – Portions of fund balance that include amounts that
cannot be spent because they are either (a) not in spendable form or (b)
legally or contractually required to be maintained intact.
Restricted – Portion of fund balance that reflects constraints placed on
the use of resources that are either (a) externally imposed by creditors,
grantors, contributors, or laws or regulations of other governments or (b)
imposed by law through constitutional provisions or enabling legislation.
Committed – Amounts that can be used only for specific purposes pursu-
ant to constraints imposed by formal action of the government’s highest
level of decision-making authority. In the case of the Town, this would be
the Council and Mayor.
Assigned – Amounts that are constrained by the government’s intent to
be used for specific purposes, but that are neither restricted nor commit-
ted.
Glossary
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Unassigned – Residual classification for the General Fund. This classifi-
cation represents fund balance that has not been assigned to other funds
and that has not been restricted, committed, or assigned to specific pur-
poses within the general fund. The General Fund should be the only fund
that reports a positive unassigned fund balance amount.
General Fund
The major fund in most governmental entities. While other funds tend to be re-
stricted to a single purpose, the General Fund is a catch-all for general govern-
ment purposes. The General Fund contains the activities commonly associated
with municipal government, such as police and fire protection, parks and recrea-
tion.
General Obligation Bonds
This type of bond is backed by the full faith, credit and taxing power of the gov-
ernment. Bonds that finance a variety of public projects. The repayment of these
bonds is usually made from secondary property tax revenues.
General Plan
A plan approved by the Town Council that provides the fundamental policy direc-
tion and guidance on development decisions in the Town.
Generally Accepted Accounting Principles (GAAP)
U r r ci t and r r
the v t r that
t r ci
Goal
The end toward w rt r . A goal is general and timeless.
Governmental Funds
Governmental Funds are those through which most governmental functions of the
Town are recorded. Revenues are recognized as soon as they are both measurable
and available. Expenditures generally are recorded when a liability is incurred ex-
cept for unmatured interest on debt and certain similar obligations, which should
be recognized when due.
Grants
A contribution by a government or other organization to support a particular func-
tion. Grants may be classified as either operational or capital, depending upon the
grantee.
Highway User Revenue Fund (HURF)
A w t t on v
cl and t r tr rt t r t be
and w y r
Indirect Cost
A cost necessary for the functioning of the organization as a whole, but which can-
not be directly assigned to one service.
Infrastructure
The physical assets of a government (e.g. streets, public buildings, parks, etc.).
Glossary
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Interfund Transfers
The movement of monies between funds of the same governmental entity.
Intergovernmental
Refers to transactions between different levels of government, e.g. city, county,
state and federal.
Intergovernmental Agreement
A by
Intergovernmental Revenue
Funds received from federal, state, and other local government sources in the
form of grants, shared revenues, and payments in lieu of taxes.
Journal Entry
An entry into the financial system that transfers actual amounts from one ac-
count, department, or fund to another.
Lapsing Appropriation
An appropriation made for a certain period of time, generally for the budget year.
At the end of the specified period, any unexpended or unencumbered balance
lapses or ends, unless otherwise provided by law.
Levy
The total amount to be raised by general property taxes for purposes specified in
the property tax levy motion.
Levy Rate
The amount of tax levied for each $100 of assessed valuation.
Liability
Indebtedness of a governmental entity, such as amounts owed to vendors for ser-
vices rendered or goods received, and principal and interest owed to bondholders.
These amounts are debts or legal obligations which must be paid at some future
date.
Line-item Budget
A budget prepared along departmental lines that focuses on what is to be bought.
Local Transportation Assistance Fund (LTAF)
are by Lottery.
on must be transit or but a
may
Long-term Debt
Debt with a maturity of more than one year after the date of issuance.
Modified Accrual Basis of Accounting
The basis of accounting used by governmental-type funds. Under this basis, reve-
nues are recognized when they become both “measurable” and “available” to fi-
nance expenditures of the current period.
Glossary
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Municipal Property Corporation (MPC) Bond
Bonds that are backed by the excise taxes of the Town including local sales tax,
franchise tax, State shared sales tax, and motor vehicle in-lieu tax. The MPC is a
non-profit corporation established for the purpose of issuing debt to purchase mu-
nicipal facilities, which it leases to the Town.
Object Detail
An expenditure classification, referring to the lowest and most detailed level of
classification, such as electricity, office supplies, asphalt, and furniture.
Objectives
Something to be accomplished in specific, well-defined, and measurable terms and
that is achievable within a specific time frame. The achievement of the objective
advances an organization toward a corresponding goal.
Obligations
Amounts which a government may be legally required to meet out of its resources.
They include not only actual liabilities, but also encumbrances not yet paid.
Operating Budget
Plans of current expenditures and the proposed means of financing them. The an-
nual operating budget is the primary means by which most of the financing of ac-
quisitions, spending, and service delivery activities of the Town are controlled.
Operating Expenses
The cost for personnel, materials, and equipment required for a department to
function.
Operating Impacts
Operating impacts are the additional, incremental revenues or costs associated
with the project—any new cost or revenue streams resulting from the project less
existing expenditures and revenues where applicable. These impacts include
maintenance expenses, utility and personnel expenses, revenues from project-
specific construction spending and operating revenues.
Operating Revenue
Funds that the government receives as income to pay for ongoing operations. The
revenue includes such items as taxes, fees from specific services, interest earn-
ings, and grant revenues. Operating revenues are used to pay for day-to-day ser-
vices.
Ordinance
A formal legislative by the body
not any such a
or the the
to .
Pay-as-you-go Basis
A term used to describe a financial policy by which capital outlays are financed
from current revenues rather than through borrowing.
Per Capita
A that per
the
Glossary
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Performance Based Budget
The Performance Based Budget is a customer based, performance driven, results
oriented budget system based on Outcome Management. Outcome Management is
a management approach that focuses on the results achieved when providing a
service.
Performance Indicators
Specific quantitative and qualitative measures of work performed as an objective
of specific departments or programs. Measurement of service performance indica-
tors that reflect the amount of money spent on services and the resulting out-
comes at a specific level of services provided.
Performance Measurement
Statistical indicators that permit program evaluation to be conducted in a budget-
ary context.
Performance Target
Percentage or number for each program performance measure that will be the de-
sired level of performance for the upcoming budget period.
Personal Services
The and
and may
and
Policy
A or to
and A be more
a
Program
A group of related activities performed by one or more divisions or departments of
the Town for the purpose of accomplishing a service the Town is responsible for
delivering.
Property Tax
Total property tax levied by a municipality on the assessed value of a property
within Town limits. In Arizona, the property tax system is divided into primary and
secondary.
Primary Property Tax – A limited tax levy used for operations based on
primary assessed valuation and primary tax rate. The tax rate is restrict-
ed to a 2% annual increase. Municipalities may use this tax for any pur-
pose.
Secondary Property Tax – An unlimited tax levy restricted to voter-
approved budget overrides. The tax is based on the secondary assessed
valuation and secondary tax rate.
Reserve
An account used to segregate a portion of a fund balance to indicate that it is not
available for expenditure, or it is legally set aside for a specific future use.
Glossary
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Resolution
A special or temporary order of the Town Council. Requires less formality than an
ordinance or statute.
Resources
Total amounts available for appropriation including estimated revenues, bond/loan
proceeds, fund transfers, and beginning fund balances.
Revenue
Amounts received by government from sources including taxes, fines, fees, grants,
or charges for services, which can be used to finance government operations or
capital assets. These amounts increase the net assets of the government. For
those revenues which are recorded on an accrual basis, this term designates addi-
tions to assets which (a) do not increase any liability, (b) do not represent recov-
ery of an expenditure, and (c) do not represent the cancellation of certain liabili-
ties without a corresponding increase in other liabilities or a decrease in assets.
Revenue Bonds
Bonds whose principal and interest are payable exclusively from earnings of a rev-
enue generating fund.
Secondary Property Tax Rate
Arizona statute does not limit the secondary tax levy amount and municipalities
may only use this levy to retire the principal and interest or redemption charges
on bonded debt.
Service Level
Services or products which comprise actual or expected output of a given pro-
gram. Focus is on results, not measures of workload.
Sinking Fund
A means of repaying funds that were borrowed through a bond issue. The issuer
makes periodic payments to a trustee who retires part of the issue by purchasing
the bonds in the open market.
Special Revenue Fund
out or other Such
are or to pay
a
State shared Revenue
Includes the Town’s portion of State sales tax revenues, State income tax receipts,
and motor vehicle in-lieu taxes.
Strategic Plan
The Strategic Plan defines the Town’s strategy, or direction, and assists Town
management in making decisions on the allocation of personnel and resources.
Supplemental Appropriation
An additional appropriation made by the governing body after the budget year has
started.
Glossary
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Tax Levy
The total amount of the general property taxes collected for purposes specified in
the Tax Levy Ordinance.
Tax Rate
The amount of tax levied for each $100 of assessed valuation.
Taxes
Compulsory charges levied by a government for the purpose of financing services
performed for the common benefit of the people. This term does not include spe-
cific charges made against particular persons or property for current or permanent
benefit, such as special assessments.
Transfer
Movement of resources between two funds. Example: An interfund transfer would
include the transfer of operating resources from the General Fund to the Streets
Fund.
Unassigned Fund Balance
The portion of a fund’s balance that is not restricted or committed for a specific
purpose and is available for general appropriation.
Unencumbered Balance
The amount of an appropriation that is neither expended nor encumbered; essen-
tially the amount of money still available for future purposes.
Unreserved Fund Balance
The that not
and
User Fees
The fee charged for the direct receipt of a public service to the party or parties
who benefit from the service.
Valley
The area represented by the Greater Phoenix Metropolitan area. Phoenix is also
know as the Valley of the Sun.
Variance
Comparison of actual expenditure and revenues from one year to the next and
comparison of budget -to-actual in current fiscal year.
Working Capital
A financial metric which represents the amount of day-to-day operating liquidity
available. Also known as operating capital, it is calculated as current assets minus
current liabilities.
Working Cash
The excess of readily available assets over current liabilities.
Glossary
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Acronyms
Acronyms
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ABC-American Base Course
AC-Asphaltic Concrete
ACA-Arizona Commerce Authority
ACMA-Arizona City Manager’s Association
ADA-Americans with Disabilities Act
ADEQ-Arizona Department of Environmental Quality
ADOG-Association of Dog Owners Group
ADOT-Arizona Department of Transportation
ADWR-Arizona Department of Water Resources
AGIC-Arizona Geographic Information Council
AICP-American Institute of Certified Planners
AOC-Administrative Office of the Courts
APA-American Planning Association
APRA-American Parks & Recreation Association
APWA-American Public Works Association
ARRA-American Recovery and Reinvestment Act of 2009
ARS-Arizona Revised Statutes
ASCE-American Society of Civil Engineers
AZBO-Arizona Building Officials
AZDOR-Arizona Department of Revenue
AZDOT-Arizona Department of Transportation
AZ POST-Arizona Peace Officer Standards and Training Board
BGC-Boys and Girls Club
BRE-Business Retention and Expansion
BVAC-Business Vitality Advisory Council
Acronyms
Acronyms
AB-BV
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CAD-Computer-Aided Design
CAFR-Comprehensive Annual Financial Report
CARE-Crisis Activated Response Effort
CCEF-Court Collection Enhancement fund
CELA-Code Enforcement League of Arizona
CFD-Community Facilities District
CIP-Capital Improvement Program
CMAQ-Congestion Mitigation and Air Quality
cu. yd.-Cubic Yard
EMCFD-Eagle Mountain Community Facilities District
EMMA-Electronic Municipal Market Access
EOC-Emergency Operations Center
EPIC-TBI-Excellence in Prehospital Care-Traumatic Brain Injury
FEMA-Federal Emergency Management Administration
FHUSD-Fountain Hills Unified School District
FIT-Fountain Hills Integrated Trails
FTE-Full Time Equivalent
FY-Fiscal Year
GAAP-Generally Accepted Accounting Principles
GADA-Greater Arizona Development Authority
GASB-Governmental Accounting Standards Board
GFOA-Government Finance Officers Association
GIS-Geographical Information System
GO-General Obligation
GPEC-Greater Phoenix Economic Council
HDM-Home Delivered Meals
HPE-Hillside Protection Easement
Acronyms
CA-HP
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HURF-Highway User Revenue Fund
HVAC-Heating, Cooling, and Air Conditioning
ICMA-International City/County Management Association
ICSC-International Council of Shopping Centers
ID-Improvement District
IGA-Intergovernmental Agreement
IIP-Infrastructure Improvement Plan
ISO-International Standards Organization
IT-Information Technology
ITS-Intelligent Transportation System
JCEF-Judicial Court Enhancement Fund
ln. ft.-Lineal (Linear) Feet
LTAP-Local Technical Assistance Program
LTAF-Local Transportation Assistance Fund
MAG-Maricopa Association of Governments
MCFCD-Maricopa County Flood Control District
MCSO-Maricopa County Sheriff’s Office
MH-Manhole
MHz-Megahertz
MPC-Municipal Property Corporation
MSRB-Municipal Securities Rulemaking Board
NACSLB-National Advisory Council on State and Local Budgeting
NRPA-National Recreation and Park Association
PC-Portland Cement
PUD-Planned Unit Developments
PTO-Parent Teacher Organization
RFP-Request for Proposal
Acronyms
HU-RF
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RFQ-Request for Quotation
RPM-Reflective Pavement Marker
RPTA-Regional Public Transit Agency
SEC-Securities and Exchange Commission
sq. ft.-Square Feet
sq. yd.-Square Yard
SR-State Route
STORM-Stormwater Outreach for Regional Municipalities
SWOT-Strengths, Weaknesses, Opportunities, Threats
V-Volt
VHF-Very High Frequency
VOIP-Voice Over Internet Protocol
VRF-Vehicle Replacement Fund
Acronyms
RF-VR
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Acronyms
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2010 Strategic Plan
2010 Strategic Plan
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2010 Strategic Plan
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2010 Strategic Plan
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Town of Fountain Hills
16705 E. Avenue of the Fountains
Fountain Hills, Arizona 85268
480-816-5100
www.fh.az.gov
- facebook.com/TownofFountainHills
- twitter.com/fhazgov