HomeMy WebLinkAboutFY17 Adopted Budget
Fiscal Year 2016-2017
Adopted Budget
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The Government Finance Officers Association of the United States
and Canada (GFOA) presented the award of Distinguished Budget
Presentation to the Town of Fountain Hills, Arizona, for its annual
budget for the fiscal year beginning July 1, 2015.
In order to receive this award, a governmental unit must publish a
budget document that meets program criteria as a: 1) Policy Docu-
ment, 2) Financial Plan, 3) Operations Guide, and 4) Communica-
tions Device.
This award is valid for a period of one year only. We believe our cur-
rent budget continues to conform to program requirements, and we
will submit it to GFOA to determine its eligibility for another award.
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Table of Contents
TABLE OF CONTENTS
INTRODUCTION
This section will give the reader a brief overview of the budget process. The budget mes-
sage from the Town Manager will summarize the goals of the Town Council and how the
budget will aid in the accomplishment of those goals. Also provided here is a brief over-
view of the Town as well as information about the Town Councilmembers.
Budget Message 7
Community Profile 21
Town Council 33
FINANCIAL OVERVIEW
This section provides a summary of the financial policies used by the Town and incorpo-
rated into the budget, budget highlights, a detailed discussion of the revenues and expen-
ditures of the Town and ends with an overview of the budget process.
Financial Overview & Policies 43
Budget Highlights 79
Revenue Summary 95
Expenditure Summary 113
Budget Process & Schedule 121
OPERATING BUDGETS
This section begins with an organization chart of the Town and then details all depart-
ments and divisions, missions, goals, and expenditures by programs and line items. Per-
formance measures, accomplishments, and objectives are provided within each depart-
ment section.
Operating Budgets 129
Organization Chart 130
Mayor & Town Council 131
Administration 137
Town Manager 145
Town Clerk 149
Administrative Services 153
Finance 157
Information Technology 161
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TABLE OF CONTENTS (cont.)
Economic Development (General Fund) 165
Legal Services 166
General Government 169
Municipal Court 173
Public Works 181
Public Works 189
Facilities 193
Development Services 199
Development Services 207
Building Safety 209
Code Compliance 213
Engineering 216
Mapping & Graphics 219
Planning 222
Community Services 227
Community Services 236
Community Center 238
Parks 242
Recreation 248
Senior Services 253
Law Enforcement 257
Fire & Emergency Medical 263
SPECIAL REVENUE FUNDS
This section presents the special revenue funds of the Town. Fund expenditures are de-
tailed here, similar to the information presented in the Operating Budgets section.
Special Revenue Funds 271
Streets Division-Highway User Revenue Fund 272
Excise Tax Funds 279
Downtown Strategy Fund 281
Economic Development Fund 284
Table of Contents
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TABLE OF CONTENTS (cont.)
Tourism Fund 289
Special Revenue Fund 293
Court Enhancement Fund 299
Environmental Fund 303
Cottonwoods Maintenance District 307
DEBT SERVICE FUNDS
This section presents a summary of the various debt service funds of the Town and Tax
Levy and Tax Rate information.
Debt Service Funds 311
Summary of Tax Levy and Tax Rate Information 317
CAPITAL IMPROVEMENT PROGRAM
This section details the Town’s Capital Improvement Program, definitions, a summary, and
details of each project.
Capital Improvement Program 319
Capital Projects Summary 325
Capital Projects Information Sheets 333
Facilities Replacement Fund 373
VEHICLE REPLACEMENT PROGRAM
This section presents policy and procedures of the vehicle replacement program as well as
interfund charges.
Policy & Procedure 377
Interfund Charges 382
SCHEDULES
This section presents information not found elsewhere in this budget document.
Comprehensive Fee Schedule 384
Schedule of Authorized Positions 405
Pay Plan 409
Resolution 2016-07 411
Glossary 415
Acronyms 429
Table of Contents
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Budget Message
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Budget Message
Honorable Mayor and Town Council:
I am pleased to submit the operating budgets for the Town of Fountain Hills for
the fiscal year beginning on July 1, 2016, and ending June 30, 2017. This budget
is balanced and designed to convey to the public a message that articulates priori-
ties and issues for the upcoming fiscal year.
Although each fund should be viewed individually, the Town’s proposed total
budget, including all funds, is $34,298,778, excluding transfers. (The total budget
is $40,484,193 if transfers are included.) It is important to note that the budget
includes the use of one-time sources of funding, such as one-time accumulated
reserves and grant funds. These funds cannot be relied upon for on-going opera-
tions of the Town.
Department Directors and supervisors, Finance staff, and the Town Manager are
actively involved in the annual budget process. Primary focus is placed on the
General Fund (operating fund) which supports core services.
FIVE-YEAR REVENUE AND EXPENDITURE FORECAST
During the Town Council Retreat on February 11, 2016, the Finance Director out-
lined financial challenges the Town will be facing beginning in FY17-18. Based on a
financial forecast for the next five years, the Town will be facing budget shortfalls
totaling up to $5.9 million. As was stated at the Town Council Retreat, the Town
has significantly reduced staffing levels and contracted out a number of services
over the years. By doing so, the Town has diligently pared down expenditures
while preserving the core services and amenities that make Fountain Hills a desir-
able place to live. In a number of critical service areas, staff members have taken
on additional responsibilities to assume the additional workload and service func-
tions.
The Town is projected to face budget deficits over the next five years that will
make that task increasingly more difficult, as depicted in the following chart:
BUDGET MESSAGE June 2, 2016
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Budget Message
Primary funding issues facing the Town of Fountain Hills include:
Increased costs for maintenance, repair and/or replacement of aging infrastruc-
ture (roads, buildings, parks, the Fountain, etc.)
Dependence upon State Shared revenues to fund operating expenditures
Dependence upon economically volatile local sales tax to fund operational ex-
penditures and capital improvement projects
Decreased proportionate share of State Shared revenues due to increased
population of surrounding communities combined with negligible population
growth or decreased population in Fountain Hills
Lack of a growing, sustainable, and diversified revenue base to fund ongoing
operating costs
Potential state legislation impacting revenues, e.g., sweeping of State Shared
revenue or unfunded mandates
Retaining adequate staffing levels to maintain current service levels
Public safety costs as an increasing proportion of total expenditures, resulting
in less funding for other core services
One of the chief roles of government is to provide for the safety of its citizens. The
citizens of Fountain Hills receive great value from the Town’s contracts for public
safety with Maricopa County Sheriff’s Office and Rural/Metro Fire Department.
Town funds that are expended for public safety services provided under these con-
tracts are undeniably high quality and cost efficient.
However, the fact remains that public safety costs, while essential, represent an
ever-increasing proportion of the Town’s total expenditures. During the period
from FY01-02 through FY15-16, Town total General Fund expenditures increased
25.4%, while public safety costs increased 52.9%, leaving reduced funding to pay
for non-public safety core services.
$5.0
$7.0
$9.0
$11.0
$13.0
$15.0
$17.0
$19.0
FY16-17 FY17-18 FY18-19 FY19 -20 FY20 -21
FY2017-2021 Projected General Fund
Revenues and Expenditures
TOTAL GENERAL FUND EXPENDITURES OPERATING REVENUES
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Budget Message
For example, in FY01-02 the Town’s total General Fund expenditures were $10.8M.
Fourteen years later, in FY15-16, the Town’s total expenditures had increased by
$2.8M, to a total of $13.6M; public safety accounted for more than all of the $2.8M
increase. In essence, this means that by FY15-16, the revenue available for the
remainder of the Town’s core services had decreased by $8,000. In FY16-17, pub-
lic safety costs now represent 50.8% of the General Fund.
The chart below demonstrates the proportion of total Town expenditures relative
to public safety costs. (Note: Town General Fund expenditures peaked in FY08-
09.)
The problem lies not in total public safety costs to the Town, which are fair and
reasonable, but rather in the lack of a growing, sustainable, and diversified reve-
nue base. In order to provide the core services and amenities that the residents of
Fountain Hills expect, new sources of revenue must be found in the near future.
The Town relies primarily on two main sources of revenue for operations: (1) State
Shared revenues (sales, income and vehicle license taxes distributed proportion-
ately by the State based on population); and (2) local sales tax. Combined, these
two sources contribute 87% of the General Fund (35% and 52% respectively).
At the time of this original budget message, the Town of Fountain Hills anticipated
a reduction of its portion of this revenue source due to the impact of the high
growth cities that participated in the 2015 mid-decennial census and the fact that
Fountain Hills’ population growth has remained relatively flat since 2010. Fortu-
nately, the actual numbers were approximately $470,000 higher than anticipated.
41%
42%
53%
$-
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
$16.0
FY01-02 FY08-09 FY15-16Millions
Public Safety Costs Total General Fund Expenditures
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Budget Message
The chart below demonstrates that overall local sales tax collections now reflect a
modest increase over prior years:
The following chart demonstrates how total building permits have declined over
the past eighteen years, and is over 75% below the record number issued in 2005.
$7.50
$8.38 $8.41
$7.33 $7.07 $7.26 $7.27 $7.38 $7.61
$8.08
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15
Local Sales Tax Collections
FY06 thru FY15
(excluding construction)
millions
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Budget Message
BUDGET APPROACH
In developing the proposed FY16-17 budget, each Department Director was given
specific instructions to stay within the FY15-16 budget as the base budget for FY16
-17. Any new budget requests would be submitted separately as supplemental
budget requests. This process was designed to maintain the current level of effort
for core services and streamline the process for considering supplemental re-
quests.
The criteria used to evaluate the supplemental requests are as follows:
Is there a dedicated revenue source to pay for the new program or service?
Is the budget request one-time or ongoing?
Does the supplement address issues involving operational efficiencies, safety, a
Council priority, or a Strategic Plan priority?
By working with Department Directors to find operational efficiencies and identify-
ing budget savings in the current budget, we were able to fund $172,000 in one-
Bldg.Total Units Bldg. Total Units
1998 582 17 34 36 170 786 26 995
1999 415 18 36 34 229 680 36 947
2000 326 33 66 23 97 489 37 892
2001 227 23 46 6 28 301 8 707
2002 135 3 6 4 33 174 16 622
2003 124 10 20 10 28 172 14 689
2004 143 7 14 64 154 311 14 664
2005 165 13 26 184 287 478 9 777
2006 95 3 6 102 137 238 19 745
2007 62 0 0 18 18 80 7 589
2008 33 0 0 1 2 35 50 489
2009 5 1 2 0 0 7 20 328
2010 11 0 0 0 0 11 18 366
2011 7 0 0 0 0 7 17 319
2012 6 0 0 0 0 6 20 376
2013 14 0 0 0 0 14 18 386
2014 27 1 2 5 13 42 20 391
2015 37 0 0 5 10 47 23 347
18 Year Total 2414 129 258 492 1206 3878 372 10629
18 Year Avg 134.1 7.2 14.3 27.3 67.0 215.4 20.7 590.5
OtherCommercialSingle Family
Duplex Multi-Family Total Dwelling
UnitsYEAR
TOWN-WIDE BUILDING PERMITS ISSUED
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time supplemental budget needs and $380,000 in ongoing supplemental needs.
The ongoing budget supplements include $230,000 in expenditures that could eas-
ily be scaled back or eliminated, if necessary, in FY17-18.
In the past, each program and service was charged to a multitude of program
budgets. This fact led to unnecessary complexity in budgeting and reporting of ex-
penditures. By consolidating program budgets and charging to the appropriate
program code, the new structure will streamline the ongoing budget, improve de-
partmental operations, and hopefully reduce the number of budget transfers in op-
erating departments.
Another budget approach consisted of creating a new cost center entitled General
Government to identify and capture budget expenditures that are Town-wide ori-
ented rather than department-specific. Such Town-wide expenditures as annual
dues to the Arizona League of Cities and Towns, Maricopa Association of Govern-
ments, Sister Cities International, and the Town’s Community Contracts are now
located in the General Government budget.
CORE SERVICES BUDGET
In developing the proposed budget, staff focused on a review of services delivered
by the Town, increased scrutiny of expenditures, and prioritization of programs to
be funded with limited resources. This proposed budget provides the following core
services to Town citizens from the funding sources listed:
REORGANIZATION
One of the major roles of a Town Manager is to evaluate the organization and take
steps to optimize its operations. While the structure and function of the Town’s or-
ganization is sound, it became apparent that when the Development Services De-
partment was created over six years ago by combining the Public Works Depart-
ment and the Planning & Zoning Department into one department, the focus was
on saving money. Since that time, the Town has been fortunate to have a Depart-
Budget Message
FY15-16 FY16-17 Funding Source
Public Safety 7,185,767$ 7,638,828$ General Fund
General Government - 3,559,041 General Fund
Administration 2,627,269 2,798,079 General Fund
Public Works - 830,201 General Fund
Development Services 1,841,444 927,139 General Fund
Community Services 2,359,946 2,181,309 General Fund
Excise Tax Funds -
Downtown/ED/Tourism 1,067,567 1,548,286 Excise Tax
Special Revenue Funds 5,173,861 5,882,662 Special Revenue
Debt Service 3,027,313 2,922,266 Debt Service
Capital Funds 14,664,106 12,196,382 CIP
37,947,273$ 40,484,193$
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Budget Message
ment Director with experience in planning, building safety, engineering, streets,
capital projects, and right-of-way maintenance to manage the Development Ser-
vices Department. With the increased importance in implementing a Facilities Re-
placement strategy for addressing our aging infrastructure and overseeing the
Capital Improvement Program, Pavement Management Program, and the next
street reconstruction bond package for 2020, it was critical to have a separate De-
partment Director focusing on these Town needs in a new Public Works Depart-
ment. In creating this new Public Works Department, I have asked Development
Services Director, Paul Mood, to become the new Public Works Director as he has
demonstrated considerable talents in these areas. We will begin the recruitment
for a Development Services Director following the Council adoption of the FY16-17
tentative budget on May 5, 2016.
NEW STAFFING REQUESTS
All of the Department Directors made compelling justifications for additional staff-
ing as part of their supplemental budget requests. If the Town had the revenues to
support these requests, all of the requests would have been submitted for consid-
eration in the FY16-17 budget. Unfortunately, with limited resources, I can only
recommend a new Public Works Director position, as discussed above, and a part-
time Accounting Clerk in the Finance Division. The FY16-17 budget also includes
$35,000 in ongoing contractual labor for the Development Services Department
which will address increased demands for inspections and/or permit counter op-
erations.
The FY16-17 budget also reallocates salary savings in the Parks Maintenance area
to restore two Groundskeepers to Park Operations Leads. Since downgrading the
Park Operations Lead positions to Groundskeeper positions four years ago, the
Town has experienced a difficult time in attracting and retaining skilled employees
in these positions which has negatively impacted park maintenance operations.
COMMUNITY CONTRACTS
Over the years, a number of non-profit organizations have received grants in aid
from the Town of Fountain Hills in exchange for providing services to the commu-
nity. Recognizing that the Town does not have the resources to continue funding
these non-profits long-term, in FY15-16 the Town Council reduced the funding of
the community contracts by ten percent from the previous fiscal year. Based on
the policy direction from last fiscal year, the funding for community contracts in
FY16-17 have been reduced by another ten percent from FY15-16 funding levels.
PUBLIC ART FUND
The Town of Fountain Hills has over 100 pieces of art in the Town’s public art col-
lection. The Town is fortunate to have such an outstanding public art collection
which has been donated or financed by residents. The Town also requires develop-
ers to contribute one percent of the value of development projects to a Public Art
Fund or purchase an equivalent value of art work. The Public Art Committee of the
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Fountain Hills Cultural and Civic Association coordinates the acquisition of public
art with the Town. Beginning in FY16-17, it is recommended that the Public Art
Fund provide for the annual maintenance and insurance costs of approximately
$25,000 for the municipal art collection.
FACILITIES REPLACEMENT FUND
The Town of Fountain Hills was incorporated as a municipality in 1989. Despite be-
ing a relatively new town, the Community Center, Town Hall, central plant, roads,
parks, and the Town’s namesake, the Fountain, have been aging. Unfortunately,
the Town has not been setting aside sufficient resources in reserve to repair or re-
place major infrastructure. Thanks to the efforts of Town Council, Town Manager
Ken Buchanan, and staff, a Capital Reserve Study was initiated in FY15-16 to ad-
dress this issue. A Council workshop on this important topic was be held on April
12, 2016. The report from the Capital Reserve Study indicates that the Town of
Fountain Hills needs to appropriate approximately $1 million annually to the Facili-
ties Replacement Fund in order to adequately budget for our facilities. Based on
the report recommendations, the FY16-17 annual budget includes a transfer of $1
million from the General Fund reserves to the Facilities Replacement Fund. This
transfer still leaves the General Fund reserves in a strong position and is consis-
tent with the Town Council adopted financial policies.
CAPITAL IMPROVEMENT PROGRAM
The Town of Fountain Hills remains committed to funding one-time capital projects
with one-time revenue sources. Whenever possible, the Town capitalizes on grants
and other outside funding sources to complete projects.
The Five-Year Capital Improvement Program, which represents an investment in
public facilities and infrastructure, totals $9,312,200 in FY16-17, down from
$14,261,200 in FY15-16 or a 35% decrease from last fiscal year. Most of this de-
crease is due to the completion of two major capital improvement projects: Sa-
guaro Boulevard Reconstruction and Shea Boulevard Widening.
Per the Town Council’s adopted financial policies, any operating budget surplus is
designated to be used for funding the Town’s Capital Improvement Program. In
reviewing the Town’s past practices regarding this policy, it was discovered that
the Town had not been consistently following this policy. As a result, the FY16-17
annual budget includes a transfer of $1 million in excess General Fund reserves to
the Capital Improvement Program Fund. The General Fund Reserves will still be
sufficient per the Town’s stated policy.
STRATEGIC PLANNING GOALS AND OPERATIONAL PRIORITIES
Following the discussion at the Council Retreat held on February 11, 2016, the
Mayor and Town Council affirmed the following Strategic Planning Goals from the
Town of Fountain Hills 2010 Strategic Plan for FY16-17:
Budget Message
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Budget Message
The proposed FY16-17 budget provides for incremental implementation of the fol-
lowing Strategic Planning Goals and Operational Priorities.
Operational Priorities for FY16-17
Stabilize Town Finances
Create a Facilities Reserve Fund
Pavement Management Program
Plan and Build Fire Station No. 2
Work with the State Land Department on Future Development of State Lands
Continue to Implement the Town’s Economic Development Plan
Develop methods to Improve the Water Quality of Fountain Lake
Conduct Traffic Studies to focus on pedestrian and vehicular safety at key loca-
tions
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Budget Message
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Budget Message
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Budget Message
BUDGET ASSUMPTIONS FOR FY16-17 AND BEYOND
Adherence to State-imposed Expenditure Limitations Law which impacts the
Town’s ability to budget proposed capital projects
Revenue projections are determined using both a trend analysis formula, as
well as a flat percentage increase, but are estimates
A reduction in the distribution of State Shared revenues
Existing levels of service are maintained
A transfer of $1 million from General Fund reserves to fund a Facilities Replace-
ment Fund as recommended by the 2016 Capital Reserve Study
A transfer of $1 million from General Fund reserves to the Capital Projects Fund
Annual debt service payment for McDowell Mountain Preserve bonds will be
eliminated after July 1, 2016
A cost of living adjustment of 3.5% will go into effect July 1, 2016, for all full-
time and part-time employees
An inflation factor of 2.5% to 3.5% has been added to existing budgets for de-
partments in future years
The law enforcement contract with Maricopa County Sheriff’s Office has been
budgeted at an increase of 7%
The fire services contract with Rural/Metro Corporation is projected at 3% in-
crease for FY16-17 and beyond.
The following chart provides General Fund projections through FY20-21:
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21
REVENUES
Intergovernmental 5,213,309$ 5,340,454$ 5,470,827$ 5,604,516$ 5,741,606$
Permits, Licenses, Fees 801,653 1,154,665 1,181,707 1,207,842 1,230,272
Building Revenue 1,143,855 774,164 828,314 699,397 692,374
Local Taxes 7,883,475 7,685,740 7,837,691 7,989,782 8,142,016
Total Revenues 15,042,292$ 14,955,023$ 15,318,539$ 15,501,537$ 15,806,268$
EXPENDITURES
Mayor & Town Council 72,545$ 74,359$ 76,962$ 79,656$ 82,444$
General government 980,986 1,005,511 1,040,704 1,077,129 1,114,829
Administration 2,092,500 2,099,813 2,218,307 2,250,948 2,374,731
Municipal Court 321,254 329,285 340,810 352,738 365,084
Public Works 1,059,334 1,085,817 1,123,820 1,163,154 1,203,865
Development Services 698,006 715,457 740,498 766,414 793,239
Community Services 2,178,839 2,204,349 2,276,217 2,271,184 2,026,875
Public Safety (Police & Fire)7,638,828 8,161,644 8,728,304 9,342,897 10,009,912
Total Expenditures 15,042,292 15,676,235 16,545,622 17,304,120 17,970,979
Surplus/(Deficit)-$ (721,212)$ (1,227,083)$ (1,802,583)$ (2,164,711)$
Five-year Budget Projection
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Budget Message
DISTINGUISHED BUDGET PRESENTATION AWARD
For the past 14 years the Town of Fountain Hills has been awarded the Govern-
ment Finance Officers Association (GFOA) Distinguished Budget Presentation
Award. This award is presented to government entities that meet certain criteria in
the presentation of their budget. This Budget Message section is designed to pro-
vide the lay person with a broad view of the contents of the FY16-17 annual
budget, its processes, issues and anticipated outcomes.
A DEBT OF GRATITUDE
A special thank you is extended to the Mayor and Town Council, our numerous
board and commission members, and our Town volunteers for their many hours of
volunteer service without which the Town could not function in the fine manner it
does. This volunteer core of 750 plus citizens provides the Town of Fountain Hills
with a vast bank of knowledge about subjects that contribute to planning for the
present and future of Fountain Hills.
I would also like to thank the Town of Fountain Hills Department Directors and Di-
vision Supervisors for their diligence in preparing their budgets. The Directors and
their staff attended several sessions with the Town Manager and Finance Division
to justify programs, develop cost estimates, and answer questions. This team ef-
fort has resulted in a balanced budget that achieves the Council’s current goals
and assists in planning for the future of Fountain Hills.
Respectfully submitted,
Grady E. Miller
Town Manager
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Budget Message
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Community Profile
Community Profile
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COMMUNITY
PROFILE
The Town of Fountain Hills is a master
planned community established in
1970 by McCulloch Properties (now
MCO Properties, Inc.). Prior to 1970,
the area was a cattle ranch and was
part of one of the largest land and cat-
tle holdings in Arizona. The land was
purchased by Robert McCulloch in the
late 1960s and the community de-
signed by Charles Wood, Jr. (designer
of Disneyland in southern California).
One of the community’s most valuable
assets is its natural beauty. Incredible
views and natural desert terrain pro-
vide for a wide range of outdoor activi-
ties including hiking, biking, and golf.
In fact, Fountain Hills contains some of
the more challenging and picturesque
golf courses in the State of Arizona.
The centerpiece of Fountain Hills is our
beautiful fountain; one of the world's
tallest man-made fountains. It serves
as a focal point for the community
and attracts thousands of visitors
each year.
The fountain, driven by three 600
horsepower (450kW) turbine pumps,
sprays water at a rate of 7,000 gal-
lons per minute though an 18-inch
nozzle. With all three pumps and un-
der ideal conditions, the fountain
reaches 560 feet (171m) in height,
though in normal operation only two
of the pumps are used, with a foun-
tain height of around 330 feet
(101m). When built, it was the world's
tallest fountain and held that record
for over a decade.
Fountain Hills is home to over 100
pieces of publicly displayed artwork
throughout its downtown and at public
buildings. Art is a significant part of
the Town's heritage. The many origi-
nal fountains along the Avenue of the
Fountains were the beginning of the
public art collection.
Bronze sculptures and fountains with
community profile themes, ranging
from the whimsical to the serious, dot
the streets and adorn the public build-
ings, plazas, and parks. The collection
also contains a wide variety of other
Community Profile
The Height of Desert Living 23
art types and media, including paint-
ings, stone, photography, and metals.
Residents and visitors are invited to
wander the streets or take the “Art
Walk” guided tour.
Located on 13,006 acres of land,
Fountain Hills is surrounded by the
3,500-foot McDowell Mountains and
Scottsdale on the west, the Fort
McDowell Yavapai Nation on the east,
the Salt River Pima-Maricopa Indian
Community on the south, and the
McDowell Mountain Regional Park on
the north. The elevation is 1,520 feet
at the fountain, 3,000 feet on Golden
Eagle Boulevard, and is 500 feet
above Phoenix.
Over the past twenty plus years,
Fountain Hills has grown from 10,190
residents to a town of 22,489 in 2010.
Although the rate of growth has
slowed due to the lack of available
land on which to build, the Town con-
tinues to attract residents who are
building large custom homes to take
advantage of the scenic vistas sur-
rounding our mountain community.
The Town offers a wide range of living
accommodations, from small condo-
minium complexes to large custom
homes. Fountain Hills also offers rec-
reational, cultural and retirement pro-
grams that address the needs and
lifestyles of active families as well as
older adults. The community consists
of primarily residential property and
open space (9,661 acres or 74%). Of
the remaining land, 2,488 acres are
developable, with 72 acres being
zoned commercial (approximately .6%),
8 acres zoned industrial (.1%), and
1,528 acres are right-of-way/streets
(12%).
In 2006, Fountain Hills was named by
Phoenix Magazine as the best place to
live and was cited as "a welcome oasis
on the outskirts of a metropolis." The
magazine measured the quality of life
in 22 Valley communities, including a
statistical analysis of each commu-
nity's population, income, home price,
crime rate, miles to Sky Harbor Air-
port, and square feet of retail. The cri-
teria used by the magazine in this
ranking are similar to the priorities
established in the Town's Strategic
Plan. The volunteer spirit and high
level of involvement of the citizens
and business representatives were
highlighted.
Fountain Hills has also earned a top
accolade from Business Week maga-
zine. In its February, 2009 online edi-
tion, Fountain Hills was named the
“Best Affordable Suburb” in all of Ari-
Community Profile
The Height of Desert Living 24
zona. The magazine evaluated sub-
urbs on a variety of factors but
weighted affordability most heavily.
They also considered lifestyle (short
commutes, clean air, low crime, good
weather, and green space), the qual-
ity of schools, and the strength of the
local economy.
None of the places evaluated had
populations of more than 60,000 or
less than 5,000. Only one suburb per
state was selected.
Fountain Hills’ low population density
is a major reason it is such a desir-
able place to live. Unlike other re-
gions of the Valley one can dine,
play, and commute, without conges-
tion.
Fountain Hills’ land is currently devel-
oped at an average density of 1.4
dwelling units per acre for single
family homes and 7.0 units per acre
for multi-family housing.
At the end of the year, there were
1,043 vacant single family lots and
100 vacant multi-family lots.
Based upon 2010 population, Foun-
tain Hills has an average of 1,106.7
people per square mile, or 1.73 peo-
ple per acre.
Community Profile
The Height of Desert Living 25
Community Profile
Demographics
Year Fountain Hills Population
1980 2,772*
1985 5,200**
1990 10,030*
1995 13,745**
2000 20,235*
2005 24,492*
2010 22,489*
2020 25,929**
2030 31,042**
2040 31,181**
Estimated Buildout ~2050 36,540***
Population Trends
* US CENSUS
** MAG
***TOWN DEVELOPMENT SERVICES
Population Housing Units Population Housing Units Population Housing Units
Occupied
Housing Units
Vacant
Housing Units22,489 13,167 20,235 10,491 11.1% 25.5% 10,339 2,828
201020102000Percent Change 2000-2010
Population
Age 0-17 Years
Population
Age 18 Years &
Over
22,489 3,230 19,259 14.4% 85.6%
Percent of Population
Population
2010
Population
Age 0-17
Years
Population
Age 18 Years
& Over
The Height of Desert Living 26
Community Profile
0
5000
10000
15000
20000
25000
30000
35000
40000
1980 1985 1990 1995 2000 2005 2010 2020 2030 2040 2050
Fountain Hills Population Trends
YEARPOPULATION
The Height of Desert Living 27
TOWN-WIDE BUILDING PERMITS ISSUED
Community Profile
Bldg.Total Units Bldg. Total Units
1998 582 17 34 36 170 786 26 995
1999 415 18 36 34 229 680 36 947
2000 326 33 66 23 97 489 37 892
2001 227 23 46 6 28 301 8 707
2002 135 3 6 4 33 174 16 622
2003 124 10 20 10 28 172 14 689
2004 143 7 14 64 154 311 14 664
2005 165 13 26 184 287 478 9 777
2006 95 3 6 102 137 238 19 745
2007 62 0 0 18 18 80 7 589
2008 33 0 0 1 2 35 50 489
2009 5 1 2 0 0 7 20 328
2010 11 0 0 0 0 11 18 366
2011 7 0 0 0 0 7 17 319
2012 6 0 0 0 0 6 20 376
2013 14 0 0 0 0 14 18 386
2014 27 1 2 5 13 42 20 391
2015 37 0 0 5 10 47 23 347
18 Year Total 2414 129 258 492 1206 3878 372 10629
18 Year Avg 134.1 7.2 14.3 27.3 67.0 215.4 20.7 590.5
OtherCommercialSingle Family
Duplex Multi-Family Total Dwelling
UnitsYEAR
0
100
200
300
400
500
600
700
1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015NUMBER OF PERMITS ISSUEDYEAR
SINGLE FAMILY
DUPLEX
MULTI-FAMILY
COMMERCIAL
The Height of Desert Living 28
TOWN-WIDE BUILDING PERMITS ISSUED
VALUATION IN DOLLARS
*1998-2015 Valuation includes commercial building permits as well as tenant improvements.
Community Profile
COMMERCIAL BUILDING PERMITS
ISSUED AND VALUATION
Year Permits Issued Valuation ($ in Millions)
1998 26 9.739
1999 36 13.326
2000 37 25.869
2001 8 15.625
2002 16 16.698
2003 14 9.554
2004 14 23.021
2005 9 27.782
2006 19 15.792
2007 7 5.966
2008 50 10.004
2009 21 0.944
2010 18 0.719
2011 17 2.311
2012 20 1.012
2013 18 1.060
2014 20 1.936
2015 23 12.730
0
20
40
60
80
100
120
140
160
180
DOLLARS IN MILLIONSYEAR
1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
The Height of Desert Living 29
Public Schools Address
1. Fountain Hills High School 16100 E. Palisades Blvd
2. Fountain Hills Middle School and 15414 N. McDowell Mountain Rd
Four Peaks Elementary School
3. McDowell Mountain Elementary School 14825 N. Fayette Drive
Preschools Address
4. McDowell Mountain Preschool 14825 N. Fayette Drive
5. Creative Child Care Preschool 17150 E. Amhurst Drive
6. Here We Grow Learning Center 16901 E. Palisades Blvd
7. Maxwell Preschool Academy 15249 N. Fountain Hills Blvd
8. Maria Montessori Preschool 16751 E. Glenbrook Blvd
9. Promiseland Christian Preschool 15555 E. Bainbridge Ave
10. Sunflower Preschool 15055 N. Fountain Hills Blvd
Charter School Address
11. Fountain Hills Charter School 16751 E. Glenbrook Blvd
The Fountain Hills Unified School District has earned a reputation for excellent aca-
demic programs, noteworthy student achievement, and high levels of parent and
community involvement. Over the past several years, the district has earned re-
spect throughout the state as a small, friendly, and high achieving system with
well-trained and motivated staff (www.fhusd.org).
Fountain Hills Schools
Fountain Hills High School Fountain Hills Middle School and Four Peaks
Elementary School
McDowell Mountain
Elementary School
Community Profile
The Height of Desert Living 30
Community Profile
The Height of Desert Living 31
Community Profile
Shopping Center Location Map
The Height of Desert Living 32
TOWN-WIDE LAND USE
Community Profile
Residential
Single Family – L 1,003 1,336.5 1,352.3
Single Family – M 7,299 2,291.9 935.1
Multi-Family – L 442 83.3
Multi-Family – M 30 1.2
Multi-Family – H 150 9.1
Multi-Family/Condo – L 561 89.7
Multi-Family/Condo – M 207 19.8
Multi-Family/Condo – H 3,051 435.2
Commercial/Retail 216.4 72.0 288.4
Mixed Use 259 17.2 17.2
Lodging 18.7 44.2 62.9
Institutional 44.5 44.5
Industrial 31.3 8.4 39.7
Utility 71.8 71.8
Government/Town Owned 28.7 28.7
Schools 110.5 110.5
Parks 182.4 182.4
Golf Course 770.6 770.6
Open Space 3,031.3 3,031.3
Scottsdale Owned Land 199.9 199.9
Right of Way/Streets 1,527.7 1,527.7
Total 13,002 7,286.5 2,488.0 3,231.2 13,005.7
Total AcresLand Use
6,630.1
Residential
Units
Developed
Acres
Undeveloped
Developable
Acres
Undeveloped
Undevelopable
Acres
76.0
The Height of Desert Living 33
Town Council
Town Council
The Height of Desert Living 34
Town Council
Organization Chart
FRONT ROW: Councilmember Cassie Hansen, Mayor Linda M. Kavanagh, Councilmem-
ber Cecil A. Yates
BACK ROW: Councilmember Alan Magazine, Vice Mayor Henry Leger, Councilmember
Dennis Brown, Councilmember Nick DePorter
Development
Services
Citizens of Fountain Hills
Presiding Judge
Town of Fountain Hills Organization
Engineering Streets
Recreation /
Tourism
Community
ServicesFire / EMS Administration Law
Enforcement
Town Manager Town Attorney
Community
Center
Code
Enforcement
Building Safety
Facilities
Finance /
Information
Technology
Town Clerk
Administrative
Services
Senior
Services
Parks
Executive Assistant
Town Prosecutor
Economic
Development
Appointed
by Council
Contracted
Volunteer
Program
Mayor and Town Council
Public Works
GIS
Planning
Inspection
The Height of Desert Living 35
Town Council
Linda M. Kavanagh
Mayor Linda M. Kavanagh's busi-
ness career began as second in com-
mand at a book and magazine import
company in New York City, which ca-
tered to specialized markets. She
then went on to manage a salon and
also became a published author.
Upon moving to Arizona with her
husband and two sons, she became
immersed in business and community
service activities in her new home-
town of Fountain Hills. Mayor
Kavanagh was and is a member of
many civic organizations including
the American Legion Auxiliary, Cul-
tural & Civic Association, ADOG,
Fountain Hills Republican Club, Fal-
con Boosters, PTO, Sister Cities
Foundation, Arizona Latino Republi-
can Association, Library Association,
Friend of the Chamber (past chair),
McDowell Park Association, Historical
Society (past board member), and
Chamber Ambassadors (past chair).
She served on the Public Art Commit-
tee and created the Fountain Hills
Docent-Guided Art Walk to showcase
the town's world-renowned art collec-
tion. She was also very active with
the Visitor's Bureau to spur tourism
for the town.
Mayor Kavanagh is an honorary Cap-
tain with the Maricopa County Sher-
iffs' Department, was named Busi-
ness Advocate of the Year by the
Fountain Hills Chamber of Commerce
and also served as its Board of Direc-
tors Chair. She was also named
Fountain Hills Parks & Recreation
Outstanding Volunteer of the Year,
Community Center Volunteer of the
Year, and received the River of Time
Museum Hero Award.
Mayor Kavanagh was inducted into
the Lower Verde River Valley Hall of
Fame in 2009, as a tribute to her
many years of active involvement
with the town's civic, cultural, ser-
vice, religious and business commu-
nities.
Mayor Kavanagh earned a BA degree
in English and Education from
Queens College in New York City and
is an A+ certified computer repair
technician, graphic designer, and un-
paid Director of Constituent Services
for her husband, State Senator John
Kavanagh. She has two sons and one
grandson.
Mayor Kavanagh was reelected to her
second term of office in 2014.
The Height of Desert Living 36
Councilmember Dennis Brown and
his wife, Judy, moved to Fountain
Hills in 1996. In 1999, they opened
their construction company, Echelon
Company, building both commercial
and residential products in Fountain
Hills.
Councilmember Brown was the Presi-
dent of the Fountain Hills Licensed
Contractors Association for five years
from 2002 through 2007.
In 2002, a Planning and Zoning Com-
mission seat became available. He
was appointed to serve on the Com-
mission and served for more than
seven years, four of which were as
Chair of the Commission. During his
seven year tenure on the Planning
and Zoning Commission, the Com-
mission rewrote the Town’s sign ordi-
nance, passed the Saguaro protection
ordinance, and wrote the Commercial
Architectural Guidelines.
Councilmember Brown and his wife
have supported Little League baseball
and football, the Fountain Hills Com-
munity Theater, Movies in the Park,
and numerous other local organiza-
tions. They have two sons and one
daughter who have given them five –
count them five – granddaughters.
Town Council
Dennis Brown
The Height of Desert Living 37
Town Council
Nick DePorter
Councilmember Nick DePorter’s
professional experience includes
community relations, business devel-
opment, strategic planning, and
higher education leadership. Nick
currently works at LinkedIn serving
as the Senior Field Organizer on the
Policy and Government Relations
team. Nick is responsible for partner-
ing with companies, non-profits, edu-
cation providers, and governments to
create economic opportunity for
every member of the workforce.
Councilmember DePorter previously
served on the Fountain Hills Strategic
Planning Advisory Commission for
three years, holding the positions of
Chair and Vice-Chair. He also served
as a Board Member for the Fountain
Hills Cultural and Civic Association for
two years. He currently serves on the
Health & Human Services Board for
Chicanos Por La Causa and the Phoe-
nix Business and Workforce Develop-
ment Board for the City of Phoenix.
Councilmember DePorter has enjoyed
living in Arizona for 20 years and
moved to Fountain Hills in 2010. He
was born in Long Beach, California
and primarily raised in Las Vegas, Ne-
vada. Nick holds a BA in Political Sci-
ence, with minors in Business & Mass
Communications, and a Master of
Public Administration (MPA) from Ari-
zona State University. He enjoys trav-
eling and spending time with his wife,
Adrienne, and children, Jack and Ab-
bie. Nick is proud that his family, par-
ents, and in-laws all call Fountain Hills
home.
The Height of Desert Living 38
Councilmember Cassie Hansen has
called Fountain Hills home since
1989. She became the first town em-
ployee as Town Clerk for 13 years.
Her areas of responsibility included
human resources, facilities, finance,
IT, and administrative support. Coun-
cilmember Hansen was the liaison
with many community groups includ-
ing the design and construction of
the library/museum and community
center and the relocation of the Sen-
ior Center to Building C of the old
Town Hall complex.
Councilmember Hansen has been an
ongoing participant in the community
and has participated in the following:
Civic Association
Community Chorus
Arts Council and Public Art Com-
mittee
Fountain Hills Community Theater
Chamber Players
Sunridge Foundation
Fountain Hills Chamber of Com-
merce (1998 Business Person of
the Year)
Fountain Lake Republican
Women’s Club
Fountain Hills Republican Club
Library Association
Historical Society (2004 First Hall
of Fame)
Boys & Girls Club
Cattleguard
PTO
Mentor/director of various third
grade musical programs
Councilmember Hansen is originally
from Illinois but moved to Arizona in
1977. She received her BA in Sociol-
ogy from Luther College. After re-
turning to Arizona, she met her hus-
band, Bruce. Together they began a
telecommunications business in
1983. Her husband is a long time
member of the FH Sanitary District
and was actively involved in solving
the town’s effluent problem.
Town Council
Cassie Hansen
The Height of Desert Living 39
As a resident of Fountain Hills for
over 25 years, Vice Mayor Henry
Leger is currently serving his third
term on Town Council. He has
served the Town in this capacity
since June of 2006. In addition to
his Town Council position, Henry is
currently a member of several com-
munity organizations, including the
Fountain Hills Cultural and Civic As-
sociation and Chamber of Com-
merce.
Originally from Massachusetts,
Henry moved to Arizona in 1970 to
attend the University of Arizona
where he received his Master’s De-
gree in Educational Psychology.
Henry worked as a professional in
the field of leadership and organiza-
tional development for 30 years.
Throughout his career, he held a
number of leadership positions in
education and government work
settings and worked as an internal
consultant for several Fortune 500
companies. He is now retired from
that field.
Prior to his position on Town Coun-
cil, he volunteered his time on nu-
merous community initiatives and
activities, including:
Serving on the Chamber’s
Business Vitally Advisory
Committee
Serving on the Executive
Committee for the Downtown
Visioning project
Member of the Technical Ad-
visory Committee for our
Town’s citizen-driven strate-
gic planning initiative:
Co-chair of the Youth
Visioning Institute
Co-Chair for the com-
munity survey team
Board member, treasurer,
and member of the Commit-
tee of Architecture for the Fir-
erock Ridge neighborhood
property owners’ association
Class room volunteer in the
Fountain Hills School District
President and Vice President
of the Church Council at
Shepherd of the Hills Lu-
theran Church - Fountain Hills
Henry is passionate about living in
Fountain Hills and contributing to its
quality of life. He cherishes spending
time with his family and friends and
enjoys hiking, golf, and the arts.
Henry and his wife, Janet, have two
daughters, Kristin and Marisa. Ma-
risa, a graduate of Fountain Hills High
School, is enrolled at the University
of Arizona. Kristin, a graduate of
Fountain Hills High School and Uni-
versity of Arizona, is serving in the
Peace Corps. Janet is an active vol-
unteer in the community and enjoys
her long-standing professional career
at CVS Health.
Town Council
Henry Leger
The Height of Desert Living 40
Town Council
Alan Magazine
Councilmember Alan Magazine was
sworn in for his first term on the Town
Council on December 4, 2014. Prior to
that, he served for over five years on
the Strategic Planning Advisory Com-
mission, the last year as Chair.
Born and raised in the Boston area,
his entire career took place in Wash-
ington, D.C. where he served as presi-
dent of three organizations, the last
being The Health Industry Manufac-
turers Association. Additionally, he
served on the staff of the Interna-
tional City Management Association,
as well as two four-year terms on the
Fairfax County Board of Supervisors in
Virginia. In the latter capacity, he rep-
resented the county on the Metropoli-
tan Washington Council of Govern-
ments’ Board of Directors, as well as
serving as Chairman of the Northern
Virginia Transportation Commission.
During his “retirement” in Fountain
Hills, he has won numerous awards as
a nature photographer.
Councilmember Magazine received a
Ph.D. from the University of Maryland in
1976. He has lived in Fountain Hills with
his wife, Cynthia, since 2006. Magazine
has two children and a granddaughter.
Cynthia has two children from a previous
marriage and four grandchildren.
The Height of Desert Living 41
Councilmember Cecil A. Yates was
born in New York City, but grew up in
Bay Village, Ohio (a suburb of Cleve-
land). He graduated from Bay High
School in 1985. He has earned two
undergraduate degrees; one in Mar-
keting and the other in Management
from the University of Cincinnati in
1990 and has recently completed his
MBA in Strategic Management from
Patten University in California. He
and his family moved to Fountain
Hills in 2005.
Councilmember Yates has served on
the Planning and Zoning committee
for five years and two years as its
Vice Chairman. He has chaired the
General Plan update committee, the
economic and development commit-
tee with BVAC, co-chaired the sign
committee, and was treasurer of
Sunridge Canyon HOA. He presently
sits on the Maricopa Association of
Governments, Domestic Violence
Committee. In his spare time, Coun-
cilmember Yates coaches soccer and
is active in his church.
Councilmember Yates is an award
winning Commercial Real Estate De-
veloper. He is presently the Executive
Director of Property Management for
Commercial Properties, Inc. (CPI)
and operates over 6,000,000 square
feet of office, retail and industrial
space throughout Arizona. He has
owned and operated several restau-
rants including Panini's Bar & Grill (as
seen on "Man vs. Food") and Zeppes
Pizzeria.
Councilmember Yates and his wife;
Nancy, have been married since 1995
and are the proud parents of two
children, Sophia, 17; and Mason, 14
(not to mention their black lab, Wiz-
ard; German Shepherd, Gracie; their
cat, Simba; and whatever other
crawling creatures their kids adopt!)
Town Council
Cecil A. Yates
The Height of Desert Living 42
Elected Officials’ Terms of Office
Mayor:
Linda M. Kavanagh
Term of Office: First term: June, 2012 - November, 2014
Second term: December, 2014 – November, 2016
Vice Mayor:
Henry Leger
Term of Office: First term: June, 2006 – May, 2010
Second term: June, 2010 – November, 2014
Third term: December, 2014 - November, 2018
Councilmembers:
Dennis Brown
Term of Office: Partial term: May, 2009 – May, 2012
Second term: June, 2012 – November, 2016
Nick DePorter
Term of Office: First term: December, 2014 – November, 2018
Cassie Hansen
Term of Office: First term: June, 2008 – May, 2012
Second term: June, 2012 – November, 2016
Alan Magazine
Term of Office: First term: December, 2014 – November, 2018
Cecil A. Yates
Term of Office: First term: June, 2012 – November, 2016
Town Council
Terms of Office
The Height of Desert Living 43
Financial Overview
&
Policies
Financial Overview & Policies
The Height of Desert Living 44
FUND STRUCTURE
Financial Overview & Policies
OPERATING
FUNDS
General Fund
(100)
Public Art Fund
(410)
Internal Service
Fund (800)
SPECIAL
REVENUE FUNDS
DEBT SERVICE
FUNDS
CAPITAL
IMPROVEMENT
FUNDS
Vehicle
Replacement
Fund (810)
Highway User
Revenue Fund
(HURF) (200)
Downtown
Strategy Fund
(300)
Special
Revenue/Grants
Fund (400)
Revenue Bond
Debt Service
(500)
General
Obligation Debt
Service (510)
Eagle Mountain
Debt Service
(520)
Court
Enhancement
Fund (420)
Municipal
Property
Corporation Debt
Service (530)
Capital Projects
Fund (600)
Law Enforcement
Development
Fee Fund (710)
Fire &
Emergency
Development
Fee Fund (720)
Parks/Recreation
Development
Fee Fund (740)
TOWN OF FOUNTAIN HILLS
BUDGETARY FUNDS
GOVERNMENTAL FUNDS
Economic
Development
Fund (310)
Environmental
Fund (460)
Tourism Fund
(320)
Facilities
Replacement
Fund (610)
Cottonwoods
Maintenance
District Fund
(540)
Open Space
Development
Fee Fund (750)
The Height of Desert Living 45
The preceding page depicts the budgetary funds of the town. The table above
represents the departments of the Town and the funds that are used by those de-
partments.
Financial Overview & Policies
Fund
Statement
Department
Summary
Total Proposed
Budget
Fund Type Fund Department Amount
Operating Total 17,934,597$
General Fund Mayor & Town Council 115 131-136 72,545
General Fund Administration 115 137-172 2,092,500
General Fund General Government 115 169-172 3,559,040
General Fund Municipal Court 115 173-180 321,254
General Fund Public Works 115 181-198 830,201
General Fund Development Services 115 199-226 927,139
General Fund Community Services 115 227-256 2,181,310
General Fund Law Enforcement 115 257-262 3,930,111
General Fund Fire & Emergency Medical 115 263-270 3,708,717
Public Art Fund Community Services 116 116 39,000
Internal Service Fund Administration 116 116 71,780
Vehicle Replacement Fund Administration 116 377-383 201,000
Fund Type Fund Department Amount
Special Revenue Total 7,430,948$
Highway User Revenue Fund Development Services 116 272-278 3,594,696
Downtown Strategy Fund Administration 116 281-283 1,021,655
Economic Development Fund Administration 116 284-288 318,411
Tourism Fund Community Services 116 289-292 208,220
Special Revenue Fund Administration 116 293-298 1,655,000
Court Enhancement Fund Municipal Court 116 299-302 88,115
Environmental Fund Development Services 116 303-306 540,586
Cottonwoods Maintenance District Fund Administration 116 307-310 4,265
Fund Type Fund Department Amount
Debt Service Total 2,922,266$
General Obligation Bond Fund Administration 116 312-313 2,119,350
Eagle Mountain CFD Fund Development Services 116 313 409,226
Municipal Property Corporation Fund Administration 116 313-314 393,690
Fund Type Fund Department Amount
Capital Projects Total 12,196,382$
Capital Projects Fund Administration, Community
Services, Development
Services, Fire &
Emergency Medical
117 325-372 9,692,885
Facilities Replacement Fund Development Services 117 373-376 431,000
Development Fees Funds Community Services,
Development Services,
Law Enforcement, Fire &
Emergency Medical,
Parks/Recreation, Open
Space
117 117 2,072,497
GRAND TOTAL ALL FUNDS - includes transfers 40,484,193$
Page Number
Page Number
FUND/DEPARTMENT STRUCTURE
Governmental Funds
Page Number
Page Number
The Height of Desert Living 46
FUND STRUCTURE
The accounts of the Town are organized on the basis of funds, each of which is
considered a separate accounting entity. Operations of each fund are accounted
for with a separate set of self-balancing accounts that comprise its assets, liabili-
ties, fund equity, revenues and expenditures. Town resources are allocated to and
accounted for in individual funds based on the purposes for which they are to be
spent and the means by which spending activities are controlled. The Town of
Fountain Hills appropriates all funds in its budget process.
Operating Funds
«The General Fund (Fund 100) is the primary operating fund of the Town
and accounts for the resources and uses of various Fountain Hills departments. It
exists to account for the financing of services traditionally associated with local
government. These services include police and fire protection, development ser-
vices (public works/planning), community services (parks and recreation/
community center/senior activity center), general administration, and any other
activity for which a special fund has not been created. Governmental accounting
requires the General Fund be used for all financial resources except those required
to be accounted for in another fund and have designations of non-spendable, re-
stricted, committed, assigned or unassigned.
«The Public Art Fund (Fund 410) is funded by developer in-lieu contribu-
tions. These funds may only be used for the purchase of art and for the installation
of this art throughout the community. This fund has a committed fund balance.
«The Internal Service Funds (Funds 800 and 810) are used to account
for the Town’s business-type activities. These funds are considered self-supporting
in that the services rendered are financed through user charges or are on a cost
reimbursement basis. These funds are classified as having assigned fund balances.
Internal Service Funds include:
General Internal Service Fund (Fund 800)
Vehicle Replacement Fund (Fund 810)
Special Revenue Funds are used to account for the proceeds of specific revenue
sources that are legally restricted to expenditures for specified purposes, desig-
nated as committed or restricted. The Town maintains the following Special Reve-
nue Funds:
«The Highway User Revenue Fund (HURF) (Fund 200) is funded by
State Shared revenues and transfers from the Capital Improvement Fund. The
State of Arizona taxes motor fuels and collects a variety of fees and charges relat-
ing to the registration and operation of motor vehicles. These revenues are depos-
ited in the Arizona Highway User Revenue Fund (HURF) and are then distributed to
the cities, towns, and counties and to the State Highway Fund. This fund may only
be used for street and highway purposes and is a restricted fund.
Financial Overview & Policies
The Height of Desert Living 47
Financial Overview & Policies
«The Downtown Strategy Fund (Fund 300) is a committed fund which
may only be used for development of the downtown. Revenue for this fund comes
from the 20% (previously 40%) of the .1% of local sales tax collections that have
been dedicated for this purpose.
«The Economic Development Fund (Fund 310) is a committed fund
which may only be used for economic development. Revenue for this fund comes
from the 80% (previously 60%) of the .1% of local sales tax collections that have
been dedicated for this purpose.
«The Tourism Fund (Fund 320) is a committed fund which may only be
used for tourism. Revenue for this fund is provided by a transfer from the Eco-
nomic Development Fund.
«The Special Revenue/Grants Fund (Fund 400) is restricted by the
terms of the individual grants or program funds received. An example of this
would be ARRA Funds or other federal funds. These funds are to be used only for
the specific program or programs for which the funds have been awarded and in
accordance with all the grant conditions.
«The Court Enhancement Fund (Fund 420) is a restricted fund which
may only be used to enhance the technological, operational and security capabili-
ties of the Fountain Hills Municipal Court and to support the operation of the Court
collection program. Revenues are derived from court fees and bond forfeitures.
«The Environmental Fund (Fund 460) is a restricted fund which may
only be used to help offset the costs of stormwater management and air quality
permit requirements as well as other environmental programs. These items in-
clude, but are not limited to, permit fees, wash maintenance, ADWR dam inspec-
tion and maintenance, street sweeping, storm drain cleaning and household haz-
ardous waste disposal. Revenues are derived from the annual environmental fee
billed to Town residents
«The Cottonwoods Maintenance District Fund (Fund 540) is a re-
stricted fund which may only be used for maintenance of the Cottonwoods Mainte-
nance District. Revenues are derived from a secondary property tax.
Debt Service Funds are established for the payment of principal and interest on
bonded indebtedness. Revenues are derived from a secondary property tax levy,
and municipal property lease payments. (The 0.2% of local sales tax previously
dedicated to mountain preserve bonds has been redirected to the Highway User
Revenue Fund for the pavement management program.) Revenues are received in
amounts sufficient to pay the annual debt service payment; therefore, the fund
balance will be no less than the annual debt service payment due on July 1 of the
new fiscal year and no more than 2% greater than the annual delinquency factor
based on the past five years delinquency amounts, categorized as restricted.
The Height of Desert Living 48
Financial Overview & Policies
Debt Service funds include:
Revenue Bond Debt Service (Fund 500)
General Obligation Debt Service (Fund 510)
Eagle Mountain CFD Debt Service (Fund 520)
Municipal Property Corporation Debt Service (Fund 530)
Capital Improvement Funds are used for the acquisition and or construction of
major capital items including facilities, heavy equipment, technology, open space,
park improvements, and major road improvements.
«The Capital Projects Fund (Fund 600) revenues are assigned revenues
derived from excess General Fund revenues and 50% of the construction related
local sales tax. The Capital Projects Fund is the primary source of capital improve-
ments funding for the Town.
«The Facilities Replacement Fund (Fund 610) revenues are assigned
and currently the result of a transfer from the General Fund. The Fund has been
established to cover replacement costs for large scale items that cannot be ab-
sorbed in annual operating budgets. These items include, but are not limited to,
roofing, interior and exterior building painting, carpet replacement, Physical Plant
mechanical equipment, Fire Department equipment, and Parks and Recreation
structures.
The Development Fee Funds (Funds 710-760) are restricted funds which may
only be used for the planning, design, and construction of public facilities serving
the needs of the new development from which it was collected and designated as
restricted. The Town has developed an Infrastructure Improvement Plan (IIP) that
identifies each public improvement that is proposed to be the subject of a develop-
ment fee. This IIP is incorporated as part of the Town’s Capital Improvement Pro-
gram (CIP). Funds 710, 730, 750 and 760 will be eliminated when all remaining
funds have been expended. Development Fee funds currently include:
Fire & Emergency (Fund 720)
Parks/Recreation (Fund 740)
BUDGETARY AND ACCOUNTING BASIS
The budget is prepared on a budgetary basis of accounting for all fund types. Ex-
penditures are recorded when the related fund liability is incurred, and revenues
are recognized only when they are measurable and available. In all cases, when
goods and services are not received by year-end, the encumbrances lapse. This
basis means certain transactions are recognized in the budget on a basis other
than Generally Accepted Accounting Principles (GAAP), which is the basis used to
prepare the Town’s Comprehensive Annual Financial Report (CAFR). The major dif-
ferences between the budgetary and GAAP basis are:
The Height of Desert Living 49
Certain revenues, expenditures and transfers are not included on a budget-
ary basis, but are accrued and reported on a GAAP basis. For example, in-
creases or decreases in compensated absences are not reported for budget-
ary purposes, but are presented as revenues or expenditures on a GAAP ba-
sis.
Depreciation is not budgeted as an expense in budgetary accounting.
Capital outlays are an expenditure in budgetary accounting and an asset in
GAAP.
Certain debt service principal and interest payments are accounted for as
expenditures in the General Fund on a budgetary basis, but are reported as
expenses in the Debt Service Fund on the GAAP basis.
All actual amounts in the budget document are shown on the budgetary basis to
facilitate meaningful comparisons.
Operating and Capital Budget Relationship
Included within the annual budget is a Capital Improvement Program presented on
a budgetary basis. Capital project budget funding sources are matched with budg-
eted expenditures. Governmental accounting procedures do not require adequate
budget to pay for an entire contract to be available and appropriated in the period
in which a contract is entered. Therefore, expenditures are presented on a budget-
ary basis which is a cash flow model.
For example, a 180 day construction contract entered into in May of fiscal year one
would have cash expenditures from May of fiscal year one through October of fis-
cal year two; however, the entire budget for this project would not be appropri-
ated in fiscal year one, the year in which the contract was entered. Any unspent
funds at fiscal year-end are carried forward and budgeted again in year two.
Financial Overview & Policies
The Height of Desert Living 50
TOWN OF FOUNTAIN HILLS FINANCIAL POLICIES
I. INTRODUCTION
The Mayor and Town Council (the “Town Council”) of the Town of Fountain Hills
(the “Town”) understands that principles of sound financial management establish
the framework for overall fiscal planning and management. The principles set forth
guidelines for both current activities and long range planning. Following these prin-
ciples will enhance the Town’s financial health as well as its image and credibility
with its citizens, the public in general, bond rating agencies, and investors. The
policies will be reviewed periodically to assure the highest standards of fiscal man-
agement. Policy changes will be needed as the Town continues to grow and be-
comes more diverse and complex in the services it provides, as well as the organi-
zation under which it operates, to provide these services to its citizens. The Town
Manager and staff have the primary role of reviewing and providing guidance in
the financial area to the Town Council.
II. OVERALL GOALS
The overall financial goals underlying these principles are:
2.1 Fiscal Conservatism. To ensure that the Town is, at all times, in a solid fi-
nancial condition, defined as:
A. Cash solvency – the ability to pay bills.
B. Budgetary solvency – the ability to balance the budget.
C. Long run solvency – the ability to pay future costs.
D. Service level solvency – the ability to provide needed and desired ser-
vices.
E. Adhering to the highest accounting and management practices as well
as the financial reporting and budgeting standards established by the
Government Finance Officers Association, by the Governmental Ac-
counting Standards Board (GASB) and by other professional organiza-
tions.
2.2 Maintaining Bond Rating. To maintain an Aa3 or better bond rating in the
financial community to assure the Town taxpayers that the Town govern-
ment is well managed and financially sound.
2.3 Stability. To have the ability to withstand local and regional economic fluc-
tuations, to adjust to changes in the service requirements of our commu-
nity, and to respond to changes in Federal and State priorities and funding
as they affect the Town’s residents.
Financial Overview & Policies
The Height of Desert Living 51
Financial Overview & Policies
2.4 Delivering Quality Services. To deliver quality services in an affordable, effi-
cient and cost-effective basis providing full value for each tax dollar.
III. FUND BALANCE
Fund balance is defined as the cumulative difference of all revenues and expendi-
tures, also considered the difference between a fund’s assets and deferred out-
flows of resources and its liabilities and deferred inflows of resources. The purpose
of this policy is to establish a key element of the financial stability of the Town by
setting guidelines for fund balance. It is essential that the Town maintain adequate
levels of fund balance to mitigate financial risk that can occur from unforeseen
revenue fluctuations, unanticipated expenditures and similar circumstances. The
fund balance also provides cash flow liquidity for the Town’s general operations.
Fund balance is an important indicator of the Town’s financial position and ade-
quate reserves must be maintained to allow the Town to continue providing ser-
vices to the community during periods of economic downturns and/or unexpected
emergencies or requirements.
The level of fund balance is related to the degree of uncertainty that the Town
faces. A prudent level of financial resources is necessary to protect against the
need to reduce service levels or raise taxes and fees due to temporary revenue
shortfalls or unpredicted one-time expenditures. With the Town dependency upon
State shared income and State sales tax revenues for approximately one third of
the General Fund budget, there is increased opportunity for fluctuation. Addition-
ally, a significant portion of Town revenue is received from sales taxes – both state
shared and local – which are sensitive to fluctuations in the economy. Therefore,
the level of reserves needs to be sufficient to ensure stability in ongoing govern-
ment operations during a slowdown in the economy or legislative changes to the
revenue sharing formula.
Fund balance is one of the most widely used elements of state and local govern-
ment financial statements by (1) municipal bond analysts through credit reviews
and ratings, (2) taxpayer associations, (3) research organizations and oversight
bodies, (4) state, county and local legislators and officials, (5) financial statement
users and (6) reporters.
Other objectives that influence the size of the fund balance are:
1. Credit reviews performed by municipal bond analysts.
2. Preserving or improving the Aa3 bond rating.
3. Maintaining a positive trend to historical fund balances.
4. Maintaining a rating equal to or better than surrounding communities.
The Governmental Accounting Standards Board (“GASB”) has found that useful-
ness and value of fund balance information provided is significantly reduced by
The Height of Desert Living 52
misunderstandings regarding the message that it conveys and the inconsistent
treatment and financial reporting practices of governments. GASB issued a pro-
nouncement, GASB Statement No. 54 (“GASB 54”), which applies to all financial
reports of all state and local governmental entities; GASB 54 intended to improve
financial reporting by providing fund balance categories and classifications that will
be more easily understood.
3.1 Fund Balance Categories. An accounting distinction is made between por-
tions of fund balance that are spendable and nonspendable. These portions
are broken into five categories:
(A) Nonspendable fund balance—Includes amounts either not in
spendable form or legally or contractually required to be maintained
intact. This amount includes inventory, prepaids, and non-current re-
ceivables such as long-term loan and notes receivable and property
held for resale (unless the proceeds are restricted, committed or as-
signed).
(B) Restricted fund balance— Includes amounts that are either (1) ex-
ternally imposed by creditors (such as through debt covenants),
grantors, contributors, or laws or regulations of other governments or
(2) imposed by law through constitutional provisions or enabling leg-
islation. Restricted fund balance means “restricted net assets” as de-
fined in the government-wide Statement of Net Assets, GASB State-
ment No. 34, as amended by GASB Statement No. 46.
(C) Committed fund balance—Includes amounts that are committed for
specific purposes by formal action of the Town Council. Amounts clas-
sified as “committed” are not subject to legal enforceability like re-
stricted fund balance; however, those committed amounts cannot be
used for any other purpose unless the Town Council removes or
changes the limitation by taking the same form of action it employed
to previously impose the limitation. The action to commit fund bal-
ances must occur prior to year end; however, actual amounts can be
determined in the subsequent period.
(D) Assigned fund balance—Includes amounts that are intended by the
Town to be used for specific purposes, but are neither restricted nor
committed. Intent should be expressed by the Town Council itself or a
subordinate high-level body or official possessing the authority to as-
sign amounts to be used for specific purposes in accordance with pol-
icy established by the Town Council. This assignment would include
any activity reported in a fund other than the General Fund that is not
otherwise restricted more narrowly by the above definitions. The
Town is not allowed to assign balances that result in a residual deficit.
Financial Overview & Policies
The Height of Desert Living 53
(E) Unassigned fund balance—Includes any remaining amounts after
applying categories (A)-(D) above (amounts not classified as non-
spendable, restricted, committed or assigned). Planned spending in
the subsequent year’s budget would be included in the unassigned
fund balance category. The General Fund is the only fund that will re-
port a positive unassigned balance.
3.2 General Fund.
The fund balance of the Town General Fund may consist of up to five com-
ponents, as described previously. In order to satisfy the objective of main-
taining a bond rating equal to or better than surrounding peer communities,
a combined General Fund operating fund balance of at least 30% of reve-
nues is recommended.
A. Committed Fund Balance. The Town will maintain a committed fund
balance in the General Fund of 20% of the average actual General
Fund revenues for the preceding five fiscal years, indicating stable fis-
cal policies. The maintenance of this fiscal balance is a particularly
important factor considered by credit rating agencies in their evalua-
tion of the credit worthiness of the Town. It is of primary importance
that the Town’s credit rating be protected.
(1) Rainy Day Fund to be Maintained. As a component of the Com-
mitted fund balance, the Town will maintain a Rainy Day Fund,
separate and apart from the Unassigned General Fund, which
shall be designated for use in the event of an unanticipated ex-
penditure or loss of revenue. The Rainy Day Fund balance at
the end of any fiscal year will be equal to a minimum of 20% of
the average actual General Fund revenues for the preceding
five fiscal years. This contingency will provide for the tempo-
rary financing of an unforeseen nature for that year. Expendi-
tures for these emergency or unforeseen appropriations can
only be undertaken with Town Manager approval and only if
funds are not available in the department requesting the con-
tingency funding.
(2) Guidelines for Rainy Day Fund. In order to achieve the objec-
tives of this policy, and to maintain sufficient working capital
and a comfortable margin of safety to address emergencies
and unexpected declines in revenue without borrowing, the fol-
lowing guidelines shall be adhered to by the Town Manager,
Town staff and Town Council:
(a) Deposit Rules. At the end of each fiscal year, the Town
Council shall transfer 5% of any surplus revenues
(before transfers to the Capital Projects Fund) to the
Rainy Day Fund. Deposits shall be made as set forth
Financial Overview & Policies
The Height of Desert Living 54
herein until the Rainy Day Fund balance is equal to at
least 20% of the average actual General Fund revenues
for the preceding five fiscal years.
(b) Use Rules. Rainy Day Funds may only be expended for
any one of the following purposes or under the following
circumstances:
(i) To replace the loss of more than 25% of the
Town’s local share of State shared revenues re-
ceived pursuant to ARIZ. REV. STAT. § 43-206.
(ii) For any event that threatens the health, safety or
welfare of the Town’s citizens.
(iii) For any event that threatens the fiscal stability of
the Town.
(iv) To address any matter declared as an emergency
by the Governor or the Mayor.
(c) Withdrawal Rules. All withdrawals from the Rainy Day
Fund shall be subject to the following rules:
(i) Any appropriation shall require the approval by at
least 2/3 of the entire Town Council.
(ii) The maximum amount of Rainy Day withdrawals
in any fiscal year shall not exceed one-half of the
total balance in the Fund.
(d) Replenishment Rules. Any amounts withdrawn from the
Rainy Day Fund shall be replenished as follows (and
such repayment shall be in addition to the annual de-
posits set forth above):
(i) All amounts shall be repaid in not more than five
years, in annual installments of not less than 1%
of the previous fiscal year General Fund balance.
(ii) Repayments shall be appropriated as part of the
annual budget adoption.
B. Assigned Fund Balance. The Town will maintain an assigned fund bal-
ance in the General Fund of a minimum 10% of the average actual
General Fund revenues for the preceding five fiscal years. This as-
signed fund balance will be assigned for (1) “pay-as-you-go” capital
replacement expenditures, (2) vehicle or equipment replacement, (3)
capital projects, (4) prepaying or defeasing existing Town debt or (5)
Financial Overview & Policies
The Height of Desert Living 55
any other expenditure that is non-recurring in nature. The 10% is the
minimum and may be increased to accelerate accumulation of funds
for a large capital expenditure. To the extent these balances are ex-
pended, additional funds necessary to restore this additional 10%
amount will be provided in at least approximately equal contributions
during the five fiscal years following the fiscal year in which the event
occurred. The assigned General Fund balance can be authorized for
expenditure only in accordance with Resolution 2012-02 adopted by
the Mayor and Town Council on June 7, 2012, as may be amended
from time to time.
C. Unassigned Fund Balance. Funds in excess of the balances described
in the preceding paragraphs will be unassigned General Fund balance,
unless otherwise assigned in accordance with GASB 54. By Resolu-
tion, the Town Council has allocated General Fund surplus funds to be
(1) transferred to the Rainy Day Fund, (2) used to supplement “pay
as you go” capital replacement expenditures in the Capital Projects
Fund or (3) used to prepay or defease existing Town debt. These
funds may not be used to establish or support costs that are recurring
in nature. During the annual budget process, the Town Manager will
estimate the surplus or deficit for the current year and prepare a pro-
jection of the year-end unassigned General Fund balance. Such pro-
jection will include an analysis of trends in fund balance levels on an
historical and future projection basis.
The Finance Director is authorized to assign available fund balance for
specific purposes in accordance with GASB 54. It is the policy of the
Town that expenditures for which more than one category of fund
balance could be used, that the order of use is: Nonspendable fund
balance, restricted fund balance, committed fund balance, assigned
fund balance and unassigned fund balance.
These guidelines will be reviewed by the Town Manager periodically
following adoption (or sooner at the direction of the Town Council).
3.3 Special Revenue Funds.
A. HURF. The Highway User Revenue Fund (“HURF”) is restricted in use
solely for street and highway purposes. The fund depends upon State
shared revenues for over 90% of annual revenues. The restricted
fund balance will be based on the minimum requirement as specified
in the schedule for projects funded with Special Revenue or grant
funds. The schedule will be reviewed on an annual basis to determine
the required amount to be set aside as restricted fund balance.
B. Excise Tax Funds. The excise tax funds are committed funds that the
Town Council may dedicate for specific purposes by resolution or as
part of the annual budget adoption.
Financial Overview & Policies
The Height of Desert Living 56
Financial Overview & Policies
3.4 Debt Service Funds.
The Debt Service Fund is established for the payment of principal and inter-
est on bonded indebtedness and as such is a restricted fund. Revenues are
derived from a property tax levy, pledged excise taxes, municipal property
lease payments and shared revenues. Revenues are received in amounts
sufficient to pay the annual debt service payment; therefore, the restricted
fund balance will be no less than the annual debt service payment due on
July 1 of the new fiscal year and no more than the annual debt service pay-
ment due on July 1 plus an amount equal to the average annual delinquency
factor based on the prior three years’ delinquency rates.
3.5 Capital Projects Fund.
A Capital Projects Fund has been established to allow the Town to accumu-
late monies for (1) purchase of land or buildings, (2) improvements to Town
-owned properties, (3) grant matches associated with capital improvements,
(4) public safety projects and equipment purchases, (5) economic develop-
ment projects and (6) such other capital projects as determined by the
Town Council. The Capital Projects Fund will be funded by: (A) sales of real
and personal property belonging to the Town; (B) General Fund transfer of
any excess revenues collected over budgeted and unexpended appropria-
tions not needed to meet fund balance requirements or re-appropriation;
and (C) interest earnings on the balance of the fund invested per the Town’s
investment policy. Accounted for separately, but considered part of the
Capital Projects Fund, are accumulated development fees collected pursuant
to ARIZ. REV. STAT. § 9-463.05 that are assessed on new construction for the
purpose of funding growth. These funds are restricted to growth-related
capital expenditures as designated in the Town’s adopted Infrastructure Im-
provements Plan. The fund balance will be established each fiscal year dur-
ing the budget process depending on planned expenditures but cannot ex-
ceed accumulated revenues. The Town shall first be entitled to recoup the
cost of any capital improvements, infrastructure, marketing or sales-related
costs associated with the disposition of property before crediting the Capital
Projects Fund (for funds other than development fees). The Town Council
may approve the uses of the Capital Projects Fund as a part of its annual
budget or by motion and affirmative vote at the time the expenditures are
approved.
IV. FINANCIAL PLANNING
Financial planning refers to the process of identifying resources and allocating
those resources among competing purposes. The primary vehicle for this planning
is the preparation, monitoring and analyses of the Town’s budget. It is increasingly
important to monitor the performance of the programs competing to receive fund-
ing.
The Height of Desert Living 57
4.1 Budget Adoption. The Town Manager shall prepare a proposed annual
budget, which shall be submitted to the Town Council and the public for re-
view in accordance with ARIZ. REV. STAT. § 42-17001, et seq. The Town will
budget revenues and expenditures on the basis of a fiscal year beginning
July 1 and ending the following June 30. The Town Council will adopt the
budget no later than June 30, and the Town Manager shall execute the
Town Council policies as set forth in the finally adopted budget.
4.2 Budget Preparation. The Town Manager or authorized designee will prepare
a budget in accordance with the guidelines established by the Government
Finance Officers Association in its Distinguished Budget Award Program. The
proposed budget will contain the following:
A. Revenue estimates by major category, by major fund.
B. Expenditure estimates by department levels and major expenditure
category, by fund.
C. Estimated fund balance by fund.
D. Debt service by issue detailing principal and interest amounts by
fund.
E. Proposed personnel staffing levels.
F. A detailed schedule of capital projects, including a capital improve-
ment program.
G. Any additional information, data, or analysis requested of manage-
ment by the Town Council.
4.3 Operating Budget. The operating budget will be based on the principle that
current operating expenditures, including debt service, will be funded with
current revenues, creating a balanced budget. The Town will not balance the
current budget at the expense of meeting future years’ expenditures; for
example, accruing future years’ revenues or rolling over short-term debt to
avoid planned debt retirement.
4.4 Revenue Sources. Ongoing operating costs should be supported by ongoing,
stable revenue sources. This policy protects the Town from fluctuating ser-
vice levels and avoids crises when one-time revenues are reduced or re-
moved. Revenues from growth or development should be targeted to costs
related to development, or invested in improvements that will benefit future
residents or make future service provision efficient.
4.5 Revenue Estimate. The Town Manager will provide an estimate of the
Town’s revenues annually for each fiscal year, as well as estimates of spe-
cial (grant, excise tax, etc.) revenues and interfund transfers.
Financial Overview & Policies
The Height of Desert Living 58
4.6 Staffing. The budget will fully appropriate the resources needed for author-
ized regular staffing. At no time shall the number of regular full-time em-
ployees on the payroll exceed the total number of full-time positions author-
ized by the Town Council. All personnel actions shall be in conformance with
applicable Federal and State law and all Town ordinances and policies.
4.7 Budget Preparation Schedule. Annually, the Town Manager shall provide a
budget preparation schedule outlining the preparation timelines for the pro-
posed budget. Budget packages for the preparation of the budget, including
forms and instructions, shall be distributed to Town Departments in a timely
manner for the Department’s completion. Department Directors shall pre-
pare and return their budget proposals to the Administration Department,
as required in the budget preparation schedule.
4.8 Performance Measurement. Performance measurement indicators will be in-
tegrated into the budget process as appropriate.
4.9 Efficiency Analysis. Alternatives for improving the efficiency and effective-
ness of the Town’s programs and the productivity of its employees will be
considered during the budget process. Duplication of services and ineffi-
ciency in service delivery should be eliminated wherever they are identified.
4.10 Department Responsibility. Department Directors are required to monitor
revenues and control expenditures to prevent exceeding their total depart-
mental expenditure budgets. Department Directors shall immediately notify
the Town Manager of any exceptional circumstances that could cause a de-
partmental expenditure budget to be exceeded.
4.11 Quarterly Report. A quarterly report on the status of the General Fund
budget and trends will be prepared within 60 days of the end of each quar-
ter by the Town Manager or authorized designee. In addition, the quarterly
report shall include revenue and expenditure projections through the end of
the fiscal year.
4.12 Deficit. If a deficit is projected during any fiscal year, the Town will take
steps to reduce expenditures, increase revenues or, if a deficit is caused by
an emergency, consider using the Rainy Day Fund, to the extent necessary
to ensure a balanced budget at the close of the fiscal year. The Town Man-
ager may institute a cessation during the fiscal year on hirings, promotions,
transfers and capital equipment purchases. Such action will not be taken ar-
bitrarily or without knowledge and support of the Town Council.
V. EXPENDITURE CONTROL
The Town Manager shall ensure compliance with the legally adopted budget. In ad-
dition, purchases and expenditures must comply with all applicable legal require-
ments.
Financial Overview & Policies
The Height of Desert Living 59
5.1 Budgeted Expenditures. Expenditures will be controlled by an annual budget
at the departmental level. The Town Council shall adopt appropriations
through the budget process. Written procedures will be maintained for ad-
ministrative approval and processing of certain budget transfers within
funds.
5.2 Purchasing System and Policies. The Town will maintain a purchasing sys-
tem that provides needed materials in a timely manner to avoid interrup-
tions in the delivery of services. All purchases shall be made in accordance
with the Town’s purchasing policies, guidelines and procedures and applica-
ble State and Federal laws. The Town will endeavor to obtain supplies,
equipment and services as economically as possible.
5.3 Internal Controls. Expenditures will be controlled through appropriate inter-
nal controls and procedures in processing invoices for payment.
5.4 State Expenditure Limit. The State of Arizona sets a limit on the expendi-
tures of local jurisdictions. The Town will comply with these expenditure
limitations and will submit an audited expenditure limitation report, audited
financial statements and audited reconciliation report as defined by the Uni-
form Expenditure Reporting System (ARIZ. REV. STAT. § 41-1279.07) to the
State Auditor General each year.
5.5 Capitalized Assets. All assets of $10,000 or more will be capitalized and re-
corded in the Town of Fountain Hills Summary of Capital Assets.
VI. REVENUES AND COLLECTIONS
All government employees are considered stewards of public funds. In order to
provide funding for service delivery, the Town must have reliable revenue sources.
These diverse revenues must be collected equitably, timely and efficiently.
6.1 Balanced Revenue Base. The Town’s goal is a General Fund revenue base
that is equally balanced between sales taxes, State shared revenues, prop-
erty tax, service fees and other revenue sources.
6.2 Stable Revenue Base. The Town will strive for a diversified and stable reve-
nue base to shelter it from economic changes or short-term fluctuations and
in any one revenue source by doing the following:
A. Establishing new charges and fees as needed and as permitted by law
at reasonable levels.
B. Pursuing legislative change, when necessary, to permit changes or
establishment of user charges and fees.
C. Aggressively collecting all revenues, late penalties, outstanding taxes
owed and related interest as authorized by law.
Financial Overview & Policies
The Height of Desert Living 60
Financial Overview & Policies
6.3 Monitoring Collection. The Town Manager or authorized designee will moni-
tor all taxes to ensure they are equitably administered and collections are
timely and accurate. Fees and charges should be based on benefits and/or
privileges granted by the Town, or based on costs of a particular service.
6.4 Intergovernmental Aid. The Town Manager or authorized designee should
pursue intergovernmental aid for those programs and activities that address
a recognized need and are consistent with the Town’s long-range objectives.
Any decision to pursue intergovernmental aid should include the considera-
tion of the following:
A. Present and future funding requirements.
B. Cost of administering the funds.
C. Costs associated with special conditions or regulations attached to the
grant award.
6.5 Cost Recovery. The Town will attempt to recover all allowable costs (both
direct and indirect) associated with the administration and implementation
of programs funded through intergovernmental aid. In the case of the Foun-
tain Hills Unified School District, the Town may determine to recover less
than full cost of services provided. In the case of State and Federally man-
dated programs, the Town will attempt to obtain full funding for the service
from the governmental entity requiring the service be provided. Allowable
costs will be determined based upon a “Cost Allocation Study” prepared pe-
riodically.
6.6 Growth Revenues. Local sales tax revenues are derived from several
sources with a significant portion from construction related activity. To en-
sure that the revenues from growth or development are targeted to costs
related to development, or invested in improvements that will benefit future
residents or make future service provision efficient, the Town will designate
50% of those one-time revenues to the Capital Projects Fund. Monthly,
these revenues will be transferred from the General Fund to the Capital Pro-
jects Fund for future appropriation.
VII. USER FEE COST RECOVERY
User fees and charges are payments for voluntarily-purchased, publicly-provided
services that benefit specific individuals. The Town relies on user fees and charges
to supplement other revenue sources in order to provide public services.
7.1 Establishing Fees. The Town may establish user fees and charges for certain
services provided to users receiving a specific benefit. User fees and charges
will be established to recover as much as possible the direct and indirect
costs of the program or service, unless the percentage of full cost recovery
has been mandated by specific action of the Town Council. It is recognized
The Height of Desert Living 61
that occasionally competing policy objectives may result in reduced user
fees and charges that recover a smaller portion of service costs.
7.2 Recalculation. Periodically, the Town will recalculate the full costs of activi-
ties supported by user fees to identify the impact of inflation and other at-
tendant costs.
VIII. CASH HANDLING POLICY
Collecting and controlling cash at the Town are very important functions. The Cus-
tomer Service Representatives and Permit Technicians are the Town’s cash han-
dling agents. Strong internal controls for cash collection and handling are neces-
sary to prevent mistreatment of Town funds and to safeguard and protect employ-
ees from unwarranted charges of mishandling funds.
Historical practices shall not constitute justification for deviation from these proce-
dures. The material contained in this Section supersedes any previous policies and
procedures regarding the handling of cash followed within the Town and/or within
Departments. The Finance Division will conduct periodic reviews of cash handling
procedures. Any amendments to the policies require Town Council approval, but
the Town Manager may make interpretations and exceptions to the policies con-
tained in this Section as more particularly set forth in Subsection 8.13 below.
8.1 Individual Responsibilities. All cash transactions are to be processed by
Town staff (including cash, credit cards, checks, etc.) and not volunteers.
Any Department Director or manager with responsibilities for managing
Town cash receipts and those employees who are entrusted with the re-
ceipt, deposit and reconciliation of cash for Town-related activities shall be
responsible for knowledge of and compliance with this Section VIII. A refer-
ence to this Section should be included as part of all departmental policies
and procedures.
8.2 Establishing Cash Handling Sites. Ideally, from a control perspective, col-
lecting and controlling cash should be centralized in one location; however,
that is not always possible or practical. As a result, the collection of money
is, in part, decentralized. The Finance Division must authorize all cash han-
dling sites, including one-time requests for cash for special events. Depart-
ments requesting status as a cash handling site (or special events where
money is being collected and a cash float is needed) must submit a request
to the Finance Division at least 24 hours prior to the special event that in-
cludes:
A. Reason(s) why cash handling site or cash float is needed.
B. A list of the personnel involved with the cash handling site, descrip-
tions of their duties and how segregation of duties will be maintained.
C. Whether a change drawer will be needed.
Financial Overview & Policies
The Height of Desert Living 62
D. A description of the reconciliation process, including frequency of rec-
onciliation.
E. A description of the process for safeguarding cash until it is depos-
ited.
F. A schedule of how often and where cash deposits will be made.
8.3 Procedures for Cash Collection.
A. “Cash” is defined as any of the following accepted methods of pay-
ment for Town transactions:
(1) Cash (coin and currency).
(2) Checks (made payable to the Town, no third party checks).
(3) Credit Cards (MasterCard, Visa, Discover, American Express-
ACTIVE Net only).
(4) Money Orders.
B. Cash should be physically protected through the use of vaults, safes,
cash registers, etc. Each Department is responsible to make the nec-
essary provisions to properly safeguard the cash receipts in its area
and maintain the necessary safe or vault that will ensure the security.
Generally, any amount of cash on hand must be maintained in a vault
or heavy safe (one which cannot be easily moved by two persons us-
ing a hand cart). Cash should not be retained in desk drawers or
standard file cabinets without a locking mechanism; petty cash must
be secured in a locked file cabinet and keys should be secured sepa-
rately.
C. The cash drawer should be kept shut when not in use and after each
transaction. The cash drawer, when open, should not be left unat-
tended when it contains money. The contents of cash drawers should
be placed in a safe, vault, or an approved, locked location after each
day; all safes are to be kept locked.
8.4 Receipts.
A. Procedures must be in place to record the daily beginning and ending
receipt numbers of the cash register, and include safeguards to pre-
vent manipulation of register totals, receipt numbers, etc. Automatic
numbering of receipts through a computerized system is an accept-
able alternative.
Financial Overview & Policies
The Height of Desert Living 63
B. Receipts should be generated from either receipt books or cash regis-
ter receipt system.
C. Cash registers must be programmed to issue receipts, which shall
contain all information required by the accounting system to properly
credit and track payments.
D. Receipt books, if issued for special events, must be issued in sequen-
tial order. All books should be accounted for from the time of delivery
and returned to the Finance Division.
E. Only those receipt books that have been distributed by the Finance
Division may be used.
F. At a minimum, sequential, pre-numbered receipt forms must contain
the following information:
(1) Date issued.
(2) Cashier and/or Department issuing the receipt.
(3) Name of payor (not the department name or revenue source).
(4) Net amount received.
(5) Sufficient information to identify the purpose of the payment.
(6) Form of payment (cash, check, credit card, etc.).
G. The receipt forms should also:
(1) Contain all available identifying numbers and other pertinent,
descriptive information including invoice numbers.
(2) Be issued in a minimum of two copies, one for the payor and
one to accompany the deposit.
(3) Never be altered; if any type of change is necessary, all copies
of the receipt must be clearly marked “void” and a new receipt
issued.
(4) Be filed sequentially and retained by the Department (including
void receipts).
8.5 Cash Received in Person.
A. When a customer produces a mutilated bill (where a portion is miss-
ing), the receiver should request that the customer have a bank re-
Financial Overview & Policies
The Height of Desert Living 64
deem the bill. No bill will be considered for acceptance if both serial
numbers are not present.
B. A printed receipt must be issued for each payment received when the
customer pays in person. At a remote location (for special events),
manual pre-numbered receipts may be used when cash register re-
ceipts are not available.
C. Departments may not accept post-dated checks, IOU’s, or third party
checks.
D. All cash received must be recorded through the computerized ac-
counting system (MUNIS and/or ACTIVE Net) with computer-
generated official Town cash receipts. When a cash handling site with
a computerized accounting system has to use temporary cash re-
ceipts, those temporary receipts must be converted over to comput-
erized receipts as soon as possible. If the conversion cannot be ac-
complished within 48 hours, the cash should be deposited into the
Department’s safe and tracked in detail until it is recorded on the
computerized accounting system.
E. The customer must be presented an official Town receipt form with a
duplicate record being retained by the receiving Department. All num-
bered receipts must be accounted for, including the original of voided
receipts.
F. The cash handling site must maintain a clear separation of duties. An
individual should not have responsibility for more than one of the
cash handling components: collecting, depositing, disbursement and
reconciling.
G. The procedures below are to be followed to safeguard the employee
and the cash:
(1) Account for cash as soon as is it received – count the cash in
front of customer.
(2) Keep cash received in view of the customer until the transac-
tion is complete.
(3) If change is required, count all cash and change in front of cus-
tomer.
(4) Reconcile the funds received to the computerized accounting
system cash report or to the total of the temporary receipts at
the end of the day or at the end of each shift and balance the
receipts as set forth in Subsection 8.9.
Financial Overview & Policies
The Height of Desert Living 65
(5) Immediately place all cash in a cash drawer, safe or other se-
cure place until deposited. A secure area for processing and
safeguarding funds received should be provided and restricted
to authorized personnel.
(6) Personal transactions with Town cash funds are prohibited.
Monies may never be borrowed nor loaned from cash funds,
nor may personal checks be cashed from receipts.
(7) All employees paying for Town services (rentals, movie tickets,
animal license, business license, etc.) must be rung up by a
different employee under a separate user ID.
(8) Deposit all cash intact and not intermingled or substituted with
other cash.
(9) Pay refunds or expenditures through the appropriate Town
bank account on a Town-generated check from the main ac-
counts payable account or petty cash for the smaller accounts.
If the original payment was made using credit/debit card, then
refunds will be issued through the credit card per credit card
regulations.
(10) Provide printed receipts generated by the point of sale (POS)
program for every transaction involving money.
(11) Voided cash receipts must be approved and initialed by a su-
pervisor before the daily deposit is done, noting the reason for
voiding the transaction.
(12) Deposit daily cash report and cash promptly at the end of each
day into the Finance Division safe.
(13) Place cash in amounts over $500.00 in the Finance Division
safe immediately following the transaction until the end of day
close out.
(14) Cashiers should enter transactions using their personal logins
(switch user) during a single shift.
(15) All packaged coin or strapped currency received as payment
should be removed from the package or straps and verified.
H. Cashing checks from Town deposits, borrowing cash for personal use,
lapping receipts to cover shortages in cash receipts, withholding
checks for deposit in order to float checks, commingling personal and
Town funds and modifying cash records are all serious offenses and
may result in discipline up to and including immediate discharge from
employment.
Financial Overview & Policies
The Height of Desert Living 66
8.6 Cash Received Through the Mail.
A. When mail is opened, if the cash received is not credited directly into
the appropriate Town account or issued a receipt through a comput-
erized accounting system, a log of the checks, credit card transac-
tions and or cash should be prepared and submitted to the Finance
Division. The log should include the customer’s name, amount re-
ceived, check number and any other information available that may
assist in proper allocation of the funds. The envelope also should be
retained as part of the records.
B. When mail is opened, checks must be endorsed promptly with a re-
strictive endorsement stamp. Checks must be stored in a safe or
other secure place approved by the Finance Division until deposited.
C. Unidentified receipts must be deposited to a depository account ap-
proved for such purposes. All reasonable attempts should be made to
identify the correct account and transfer the funds.
8.7 Check Acceptance.
A. The Federal Reserve has established a regulation to standardize check
endorsements:
(1) Checks must be made payable to the Town of Fountain Hills
and endorsed promptly with a restrictive endorsement stamp
payable to the Town of Fountain Hills. The endorsement
stamps must be distributed by the Finance Division; this stamp
protects the check if lost or stolen.
(2) All depositor’s endorsements are limited to the top 1.5 inches
on the back side of the check, at the trailing edge of the check.
This area is where endorsements are normally placed. If you
look at the face of the check, the endorsement area is directly
behind where “Pay to the Order of” is printed.
(3) Any check that has been endorsed may not be returned to the
customer. Any marks below the 1.5 inches on the check may
obscure the bank routing number, cause delays in returning
checks, and forfeit the Town’s right to recovery. The purpose of
this regulation is to speed collection and returns.
(4) The endorsement must include the following:
FOR DEPOSIT ONLY
TOWN OF FOUNTAIN HILLS
[Account Number]
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The Height of Desert Living 67
Financial Overview & Policies
(5) Checks should have the customer information pre-printed on
the face of the check. Bank issued/generated checks are ac-
ceptable.
(6) Personal checks from employees for cash may not be cashed at
any counter in a Town facility.
(7) Checks or credit card transactions will not be cashed or proc-
essed for more than the amount of purchase. Departments are
not authorized to return currency to the payor in the event that
the check exceeds the amount due to the Town.
B. Be sure that the name, branch, city and state where the drawer’s
bank is located is printed on the check.
C. The Town will not accept a check that is:
(1) Illegible or not written out clearly; checks should be written out
in blue or black ink only.
(2) For anything other than the exact amount (no change will be
given).
(3) A third party check (that is, checks made out to someone other
than the Town).
(4) Altered or changed.
(5) Undated, post-dated or stale dated (older than six months).
(6) Not signed.
(7) A starter check, i.e. a check without the name, address and
check number on the face of the check.
(8) Not in U.S. funds.
(9) From a foreign bank, even if payable in U.S. funds.
(10) Transfer checks.
D. If the written amount on a check does not match the numerical
amount, the written amount will govern.
E. Money orders should be filled out by the customer in the presence of
Town staff; the customer must countersign and write Town of Foun-
tain Hills in the payee section.
The Height of Desert Living 68
8.8 Credit Card Acceptance.
A. Credit cards accepted are Visa, MasterCard, Discover and American
Express (ACTIVE Net only).
B. When presented with a credit card, the Department cashier shall:
(1) Verify that the card has not been altered and is not expired.
(2) Check customer identification to verify that the name on the
card and the account name are the same, unless someone is
paying for other family members.
(3) Retain the credit card until the transaction is complete.
(4) Enter the credit card transaction by swiping the card through
the terminal on the keyboard; if the keyboard does not have a
terminal, the swipe reader is not functioning or payment is be-
ing taken over the telephone, the credit card number should be
entered manually when prompted by ACTIVE Net or Class soft-
ware programs.
(5) If the credit card information is being input from a paper regis-
tration form that includes the card number and payor signa-
ture, shred or permanently mark over the portion of the form
that includes the credit card information as soon as the trans-
action is complete and the card is accepted.
(6) If receiving credit card information over the phone, verify the
caller’s name as it appears on the card, verify the amount to be
processed, enter the credit card number, expiration date and
security code directly into the ACTIVE Net or Class program –
immediately shred any piece of paper where the information
can be viewed or taken.
8.9 Balancing of Cash Receipts.
A. All funds collected must be balanced daily, by mode of payment, by
comparing the total of the cash, checks and credit cards to the com-
puterized accounting reports, to the manual receipts totals, including
the totals of the money received by mail. All cash receipts and sup-
porting documentation (daily deposit slip, system receipts, and sys-
tem reports) should be transferred daily to the accounting system
and all discrepancies should be resolved before the end of the day/
shift.
B. Daily cash counts and reconciliations will be performed on a random
basis by the Accountant or other senior Finance Division staff mem-
Financial Overview & Policies
The Height of Desert Living 69
Financial Overview & Policies
ber. These reconciliations should be signed and dated by the re-
viewer. The total monthly receipts should be balanced with the
monthly bank account statements and accounting system monthly
reports and all discrepancies should be resolved.
C. Currency and coin must be reconciled separately from checks, credit
cards and money orders by comparing actual cash received to the
cash total from the cash report or to the sum of the cash sales from
the manual receipts.
D. Over/short amounts must be separately recorded, investigated and
resolved to the extent possible as set out in the over/short portion of
this Section.
E. Because balancing can be a time-consuming task and requires atten-
tion to detail, it is recommended that each cashier pre-balance his/
her own drawer periodically during the day.
NOTE: On the rare occasion that a check needs to be forwarded to
another party by the Town of Fountain Hills, the check cannot be en-
dorsed. Any of the following positions are authorized to approve this
receipt without endorsement: the Town Manager, the Finance Direc-
tor and the Town Clerk. Approval to accept this instrument in this
manner requires approval from one of the Town’s authorized signato-
ries in writing prior to the presentation of the instrument.
F. End of day close out process for cash collection points includes the
following:
(1) Two signatures on the daily cash report before submitting to
the Finance Division.
(2) Total deposit must match the printed report from the software
program.
(3) Deposits are turned in daily and deposited in the Finance Divi-
sion safe by the responsible party.
8.10 Cash Over & Short.
A. A daily accounting of cash received should be balanced against the
total amount on the daily reports run by the Department. Any amount
that is over or short shall be reported on the same day to the Depart-
ment Director and the Accountant.
B. The discipline procedures set forth below should be followed if the es-
tablished dollar limits and frequency of overages and/or shortages are
exceeded. The current established dollar limit is five dollars. A log
The Height of Desert Living 70
should be established to record any overages and shortages, and the
employee’s name and date. Patterns, frequencies and inconsistencies
should be noted on the employee’s performance review. Overages or
shortages of $50.00 or more are to be reported to the Finance Direc-
tor.
C. Warnings or exceptions involving cash overages or shortages shall be
retained in the employee’s permanent file.
D. If the shortage is the result of a suspected or documented theft, the
shortage must be reported immediately and in writing to the Account-
ant, the Finance Director and the Town Manager who will submit to
law enforcement for investigation, regardless of amount.
E. Employees who handle cash are expected to be careful and accurate
and to balance their funds each day without overages or shortages.
Failure to follow internal controls and checks and balances as ap-
proved by the Finance Division is considered to be at least negligence
and could be considered misconduct subject to the following discipli-
nary procedures:
(1) Verbal Warning. A verbal warning will be given if an employee
has:
(i) Two or more over/shorts in any 90-day period
(regardless of the amount).
(ii) Cumulative over/shorts of $75.00 or more in any 30-day
period.
(2) Written Warning.
(i) After an employee has received two verbal warnings, the
third warning will be in the form of a written warning. A
fourth warning will be subject to disciplinary action as
determined by the Department Director.
(ii) A written warning will be issued if an employee exceeds
a cumulative total of $100.00 or more cash short in any
month regardless of the number of verbal warnings.
8.11 Returned Check Procedures.
A. Any checks returned by the Town’s depository bank as uncollected
shall be sent to the Finance Division. Examples of returned checks in-
clude: non-sufficient funds (NSF), account closed, payor’s signature
missing, refer to maker and post-dated or stale-dated checks.
Financial Overview & Policies
The Height of Desert Living 71
Financial Overview & Policies
B. When a check is returned, the Finance Division prepares a negative
entry to the revenue journal, debiting the originating account for the
amount of the check and at the same time assessing a service fee in
the amount set forth in the Town’s adopted fee schedule. It is the re-
sponsibility of the Department that was credited with the revenue to
notify the check writer and use due diligence to collect the amount of
the check and the service fee. The check writer will be prohibited
from receiving Town services until the Town is paid the full amount,
plus the returned check fee. Restitution should be in the form of cur-
rency, money order, cashier’s check or certified check. The Finance
Division will maintain an aging report on all non-collectable items;
this report will be submitted monthly to the Finance Director.
C. When restitution is obtained, the same account should be used that
was used on the negative entry and the deposit should be transferred
to the Customer Service Representative for inclusion in the daily de-
posit.
D. If after proper due diligence is performed, collection has not been
made, the Accountant may be consulted regarding returned items
that remain uncollected for further action through the State.
8.12 Preparation of Deposits (performed by the Finance Division).
A. The Finance Division shall prepare all deposits.
B. All checks must be made payable to Town of Fountain Hills and en-
dorsed. A calculator tape of the checks should be included with the
checks bundled together.
C. Cash must be recorded on the deposit slip in the appropriate space.
D. Only depository-issued deposit slips, including the appropriate ac-
count number(s) and sub-code(s) are to be used.
E. Someone not involved with collecting the cash, opening the mail or
reconciling the deposit must prepare the deposit.
F. Deposit from the Municipal Court should be secured in locking deposit
bags, which are available from the bank.
G. Trips to the bank should be at random times during each day.
8.13 Exceptions to Cash Handling Policy.
A. Any exception to this Section must be approved in writing by the De-
partment Director and requires the concurrence of the Finance Direc-
The Height of Desert Living 72
tor. For example, in cases where there is not enough staff available to
maintain complete separation of duties, an alternate process to safe-
guard Town funds must be established and approved by the Finance
Director. Requests for exceptions to these procedures must be sub-
mitted to the Finance Director in writing.
B. Town personnel are prohibited from depositing Town cash into check-
ing or other bank accounts unless the account has been set up by the
Finance Division.
8.14 Records Retention. All cash receipts and related documents must be main-
tained in accordance with Records Retention Schedules pursuant to ARIZ.
REV. STAT. §§ 39-101 through 39-103 and 41-151.15 through 41-151.19.
Accounting reports, deposit slips, credit card receipts, copies of manual cash
receipts, etc. should be kept for the period specified by the Records Reten-
tion Schedules.
IX. DEBT POLICY
The purpose of this debt policy is to provide for the preservation and enhancement
of the Town’s bond ratings, the maintenance of adequate debt service reserves,
compliance with debt instrument covenants and provisions and required disclo-
sures to investors, underwriters and rating agencies. The Town’s overall debt man-
agement policy is to ensure that financial resources are adequate in any general
economic situation to not preclude the Town’s ability to pay its debt when due.
These policies are meant to supplement the legal framework of public debt laws
provided by the Arizona Constitution, State Statutes, Federal tax laws and the
Town’s current bond resolutions and covenants.
9.1 General.
A. The Town will (1) use current revenues to pay for short-term capital
projects, repair and maintenance items and (2) reserve long-term
debt for capital improvements with useful lives of ten years or more.
The Town will not use long-term debt to fund current governmental
operations and will manage its cash flow in a fashion that will prevent
any borrowing to meet working capital needs. However, exclusive re-
liance upon “pay-as-you-go” funds for capital improvements requires
existing residents to pay for improvements that will benefit new resi-
dents who relocate to the area after the expenditure is made. Financ-
ing capital projects with debt provides for an “intergenerational eq-
uity,” as the actual users of the capital asset pay for its cost over
time, rather than one group of users paying in advance for the costs
of the asset. Where there is a benefit to all future residents, debt fi-
nancing should be given consideration.
Financial Overview & Policies
The Height of Desert Living 73
Financial Overview & Policies
B. To increase its reliance on current revenue to finance its capital im-
provements, and promote a “pay-as-you-go” philosophy, the Town
will appropriate each year a percentage of current revenues to main-
tain a minimum 10% of average actual General Fund revenues for the
preceding five fiscal years in the assigned fund balance.
9.2 Capital Improvement Plan.
A. As part of the budget process each year, the Town Manager or au-
thorized designee will prepare a capital spending plan that provides a
detailed summary of specific capital projects for the five fiscal years
subsequent to the fiscal year presented. The plan will include the
name of the project, project schedule, capital cost by fiscal year and
a recommended specific funding source. The five year capital im-
provement plan will be developed within the constraints of the Town’s
ability to finance the plan.
B. The Town Manager and Department Directors will develop formal
ranking criteria that will be used in the evaluation of all capital pro-
jects. The ranking criteria will give greatest weight to those projects
that protect the health and safety of its citizens. “Pay-as-you-go” pro-
ject financing shall be given the highest priority. Capital improve-
ments that must rely upon debt financing shall be accorded a lower
priority and projects with a useful life of less than ten years shall not
be eligible for inclusion in bond issues except in extraordinary circum-
stances.
C. Lease-purchase financing shall be undertaken only when the project
is considered essential to the efficient operation of the Town or to re-
move expenditures that would exceed the State-imposed expenditure
limitation. The Town Manager or authorized designee shall be respon-
sible for ensuring that “pay-as-you-go” expenditures do not cause the
State-imposed expenditure limitation to be exceeded in any fiscal
year.
D. All capital project requests will be accompanied by a description of
the sources of funding to cover project costs. Where borrowing is rec-
ommended, a dedicated source of funds to cover debt service re-
quirements must be identified. All capital project requests will be re-
quired to identify any impact the project may have on future operat-
ing costs of the Town. The Town will seek grants to finance capital
improvements and will favor those projects that are likely to receive
grant money.
E. All capital project appropriations and amendments to the capital im-
provement plan must be approved by the Town Council.
The Height of Desert Living 74
F. The capital plan will include all equipment and facilities with a useful
life of greater than ten years and a cost greater than $50,000. Debt
financing shall not exceed the useful life of the infrastructure im-
provement or asset.
G. The following steps shall be used to prepare the Capital Improvement
Program (“CIP”):
(1) Establish Capital Improvement policies, including:
(a) Time period the CIP will cover.
(b) Facilities/equipment that will be included in the CIP.
(c) How acquisition of multiple items (e.g., computers) will
be treated.
(d) Identification of projects that are expected to be under-
taken, but fall outside the time horizon of the plan.
(2) Adopt standards to rank project requests.
(a) Projects that address a public health or safety concern
are given top priority.
(b) Projects mandated by a court of competent jurisdiction
or a government with authority over the Town are equal
with public health or safety.
(c) Major maintenance (preservation of assets).
(d) Replacement of obsolete equipment (improving effi-
ciency).
(e) Expansion to meet demand caused by growth.
(f) Coordination of projects to achieve cost savings.
(g) Availability of cash to finance improvements from cur-
rent revenues.
(h) Acquisition of open space.
(3) Perform and maintain a capital inventory and identify useful
life.
Financial Overview & Policies
The Height of Desert Living 75
Financial Overview & Policies
(4) Identify projects.
(a) Status review of previously approved projects.
(b) Identification of new projects.
(c) Assess capital project alternatives.
(d) Complete project request forms.
(5) Assess funding sources.
(a) Available grants.
(b) Development fees shall be utilized to fund capital pro-
jects before “pay-as-you-go” and bond issuance financ-
ing.
(c) Developer contributions.
(d) Private contributions.
(e) Issuance of securities.
(f) Capital leases.
(6) Approve the CIP and Budget.
(a) Town Council review.
(b) Public hearing.
(c) Adoption of the CIP and capital budget.
All capital project requests will be accompanied by a description of the sources of
funding to cover project costs. Where borrowing is recommended, the source of
funds to cover debt service requirements must be identified. All capital project re-
quests will be required to identify any impact the project may have on future oper-
ating costs of the Town.
Department Directors will submit detailed descriptions of the useful life of capital
projects submitted in conjunction with the preparation of the Town’s CIP. The
Town Manager shall incorporate an estimate of the useful life of proposal capital
improvements in developing an amortization schedule for each bond issue. If a
short-lived asset or project (less than ten years) is included in a bond issue then
the bond amortization schedule shall be adjusted to reflect the asset’s rapid depre-
ciation. At no time shall the amortization exceed the life of the asset.
The Height of Desert Living 76
9.3 Financing Alternatives.
A. Financing alternatives include, but are not limited to:
(1) Grants.
(2) Developer Contributions.
(3) General Obligation (“GO”) Bond – requires voter approval, sup-
ported by an ad valorem (property) tax.
(4) Revenue Bonds – repaid with dedicated revenue source (HURF,
revenue generated by project).
(5) Municipal Property Corporation (“MPC”) Bonds – repaid with a
dedicated revenue source.
(6) Community Facilities District (“CFD”) or Special District Bonds
– supported by an ad valorem property tax, revenues of the
district or assessments of the cost of public infrastructure or
enhanced municipal services.
(7) Capital Leases – repaid within operating budget.
(8) Commercial Paper (CP) or Bond Anticipation Notes (BAN) with
terms less than two years.
B. Town debt service costs (GO Bonds, Revenue Bonds, MPC Bonds,
Leases) shall not exceed 20% of the Town’s operating revenue in or-
der to control fixed costs and ensure expenditure flexibility. Improve-
ment District, CFD and Special District debt service is not included in
this calculation because it is paid by district property owners and is
not an obligation of the general citizenry. Separate criteria for CFDs
have been established and included within the Town’s CFD policy.
C. The Town shall comply with all U.S. Internal Revenue Service arbi-
trage rebate requirements for bonded indebtedness.
D. Where applicable, the Town will structure GO bond issues to create
level debt service payments over the life of the issue. The goal will be
to strive for a debt repayment schedule to be no more than 15 years;
at no time will the debt exceed 25 years.
E. Refunding bonds will be measured against a standard of the net pre-
sent value debt service savings exceeding 3% of the principal amount
of the bonds being refunded, or if savings exceed $750,000, or for
the purposes of modifying restrictive covenants or to modify the ex-
Financial Overview & Policies
The Height of Desert Living 77
isting debt structure to the benefit of the Town. Refinancings under-
taken for other reasons should proceed only when the advantages
have been clearly shown in a cost/benefit analysis of the transaction.
F. The Town will seek to maintain and, if possible, improve the current
bond rating in order to minimize borrowing costs and preserve access
to credit.
G. An analysis showing how a new issue combined with current debt im-
pacts the Town’s debt capacity and conformance with Town debt poli-
cies will accompany every future bond issue proposal. The debt ca-
pacity analysis should reflect a positive trend and include:
(1) Percent of debt outstanding as a percent of the legal debt limit.
(2) Measures of the tax and revenue base.
(3) Evaluation of trends relating to expenditures and fund balance.
(4) Debt service as a percentage of assessed valuation.
(5) Measures of debt burden on the community.
(6) Tax-exempt market factors affecting interest costs.
(7) Debt ratios.
H. MPC and contractual debt, which is non-voter approved, will be util-
ized only when a dedicated revenue source (e.g., excise taxes) can
be identified to pay debt service expenses. The project to be financed
will generate net positive revenues (i.e., the additional revenues gen-
erated by the project will be greater than the debt service require-
ments).
I. The Town’s privilege/excise tax to debt service goal will be a ratio of
at least 2.5:1 to ensure the Town’s ability to pay for long-term debt
from this elastic revenue source.
9.4 Issuance of Obligations.
A. The Town shall select the underwriter and the paying agent/registrar
for each debt issuance based on competitive bid. The underwriter
must be a firm with an office in the Phoenix area and a record of prior
working relationships.
B. The request for proposals process will be designed to select the ser-
vice providers that offer the Town the best combination of expertise
and price. The Town is not required to select the firm offering the
Financial Overview & Policies
The Height of Desert Living 78
lowest price, but a report must be prepared by the Town Manager
providing justification to the Town Council for a recommendation
when other than the lowest bidder is chosen. The review of all pro-
posals submitted shall be the responsibility of the Town Manager.
C. The Town will sell bonds through public sale, online bidding process
or an accelerated bidding process unless the Town Council authorizes
the bond to be sold by negotiated sale or private placement.
D. The Town Manager or designee and Town Attorney will coordinate
their activities to ensure that all securities are issued in the most effi-
cient and cost-effective manner and in compliance with the governing
statutes and regulations. The Town Manager and the Town Attorney
shall consult and jointly select the bond counsel for a bond issue.
E. The Town Manager or authorized designee will seek a rating on all
new issues which are being sold in the public market if economically
feasible.
F. The Town will report all financial information on an annual basis and
notices of listed events in a timely manner, not in excess of ten busi-
ness days after the occurrence of event, to the rating agencies and
the Municipal Securities Rulemaking Board’s (“MSRB’s”) Electronic
Municipal Market Access (EMMA) system. The annual report will in-
clude but not be limited to the Town’s annual Comprehensive Annual
Financial Report (CAFR) and other items specified in the Town’s con-
tinuing disclosure undertakings.
G. Any institution or individual investing monies as an agent for the
Town shall do so in a manner consistent and in compliance with the
Town’s adopted Investment Policy.
H. The Town Manager or authorized designee will provide detailed draw
schedules for any project to be funded with borrowed monies. The
Town will invest the proceeds or direct a trustee to invest the pro-
ceeds of all borrowings in a manner that will ensure the availability of
funds as described in the draw schedules.
I. The Town acknowledges the responsibilities of the underwriting com-
munity and pledges to make all reasonable efforts to assist underwrit-
ers in their efforts to comply with Securities and Exchange Commis-
sion Rule 15c2-12 and MSRB Rule G-36. The Town will follow its
adopted issuance and post-issuance compliance procedures relating
to its tax-exempt financings.
Financial Overview & Policies
The Height of Desert Living 79
Budget Highlights
Budget Highlights
The Height of Desert Living 80
Budget Introduction
In FY09-10, the Town introduced program budgeting. Program budgeting is a
method of budgeting expenditures to meet programmatic objectives rather than
budgeting on a line-item basis. In program budgeting, specific performance objec-
tives or outcomes are defined and the costs to produce those outcomes are enu-
merated in the budget. In FY16-17, although the budget document continues with
Department level, Division level and Program level budgets, many programs were
combined for more efficient managing and reporting purposes. There were also
two new Departments created. The new General Government Department was cre-
ated for all non-departmental, Town-wide items and the Public Works Department
was created out of the Development Services Department to oversee the Streets
and Facilities Divisions, as well as the Outside Inspections program that was previ-
ously reported under Engineering. For a summary of all Town programs, please
see pages 115-117.
The proposed budget is
based on revenue pro-
jections that are con-
servative and based on
the expectation that the
local and national econ-
omy will continue at its
existing pace of moder-
ate growth in revenues
next fiscal year. Reve-
nues for all funds are
$30.7M (excluding re-
serves) with expendi-
tures of $40.5M
(including transfers)
with some funds utiliz-
ing reserves for pro-
jects.
Budget Highlights
Operating Funds
52%
HURF
14%
Excise Tax Funds
2%
Special Revenue
Funds
8%
Debt Service Funds
9%
Capital Projects
Funds
4%
TOWN OF FOUNTAIN HILLS
REVENUES BY FUND TYPE
Total All Funds = $30.7M
Operating Funds
41%
HURF
10%
Excise Tax Funds
1%
Special Revenue
Funds
7%
Debt Service
Funds
9%
Capital Projects
Funds
28%
TOWN OF FOUNTAIN HILLS
EXPENDITURES BY FUND TYPE
Total All Funds = $40.5M
The Height of Desert Living 81
Budget Highlights
It should be noted that the State Shared sources of revenue are very sensitive to
the fluctuations of the economy as well as to annual legislative appropriations. Ad-
ditionally, these revenues are distributed to cities and towns based on each mu-
nicipality’s population compared to that of the entire State. Some municipalities
have abundant available land for expansion and will continue to grow in popula-
tion, while others, like Fountain Hills, have fixed borders and limited population
growth. Over time, Fountain Hills will, therefore, represent a smaller and smaller
percentage of the total and will be allocated a smaller percentage of State Shared
revenues. Past efforts to diversify the Town’s revenue sources by asking the voters
to approve a primary property tax have been unsuccessful which has necessitated
reductions in force while maintaining the existing level of service. During FY15-16,
seven cities and towns had a mid-decade census done in order to capture a bigger
portion of State Shared revenues, which in turn, has had a negative impact on the
Town’s portion.
General Fund Budget Overview
The General Fund supports core services and is the largest fund with the greatest
potential for revenue fluctuations. Revenues from taxes, State Shared revenues,
license and permit fees, and charges for services provide the major resources to
fund programs and services delivered by the Town.
Almost 87% of the Town’s Gen-
eral Fund resources are derived
from the local sales tax and
State Shared revenues.
In FY08-09, the Town received
$14.8M in General Fund revenues
but dropped over $2M by FY12 to
$12.6M. The economic recovery
saw a return to a revenue stream
of $13.9M. The drop in FY13-14
reflects the reallocation of the
Vehicle License Tax revenue
(historically available for General
Fund expenditures) to the High-
way User Revenue Fund (HURF)
for pavement management.
Intergovernmental
35%
Permits, Licenses,
Fees
5%Building Revenue
8%
Local Taxes
52%
FY16-17 GENERAL FUND OPERATING
REVENUES
$13.5
$13.2
$12.6
$13.3 $13.2
$14.1 $13.9
$15.1
$10.0
$12.0
$14.0
$16.0
FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 FY14-15 FY15-16 FY16-17
General Fund Revenues
(in millions)
The Height of Desert Living 82
The economic recession forced the Town to focus on the delivery of core services,
defined by the Town Council as:
Public Safety – Fire/Emergency Medical, Law Enforcement and Judicial
Administration – Economic Development, Finance, Human Resources, Infor-
mation Technology, Town Manager, Town Clerk, General Government
Public Works - Streets, Stormwater/Environmental Services, Facilities
Development Services – Building Safety, Engineering, Planning, Code En-
forcement, Mapping & Graphics
Community Services – Parks, Recreation, Senior Services, Community Cen-
ter, Tourism, Open Space and Trails
In FY14-15 , the Town Council directed staff to develop a new program for funding
maintenance capital – those projects that are necessary to maintain the Town’s
infrastructure but are not considered a capital improvement program (i.e., under
the $50,000 threshold for capital). In FY15-16, the Town had a Capital Reserve
Study performed to identify those items. During the upcoming year, a transfer of
General Fund reserves in the amount of $1 million is proposed into the Facilities
Replacement Fund to help cover some of those projects.
Following is a brief summary of what is included in the proposed General Fund
budget for FY16-17:
Salaries and Benefits - For FY16-17, additional staffing is proposed, totaling
1.63 FTEs; a full-time director of Development Services and a part-time account-
ing clerk in Finance. Most Town employees’ salaries and benefits are funded
through the General Fund; salaries normally include overtime, sick leave, vacation
and a set aside for merit increases. Staff is proposing a cost of living increase
based on an updated market analysis with a 3.5% adjustment being proposed for
FY16-17. The market analysis will result in a 5% adjustment to pay ranges (see
pay plan on page 410. Because local governments are primarily a service industry,
salaries and benefits comprise a major portion of expenditures. For Fountain Hills,
salaries and benefits represent 22% of the proposed General Fund budget in FY16-
17 and 10% of the total budget.
Employee benefits include health, vision and dental insurance, employer taxes,
disability, workers’ compensation insurance, and employer match of retirement
The chart on the right shows
that the number of Town em-
ployees is only slightly higher
than at the lowest level in over
fifteen years while the level of
service to the citizens has re-
mained constant.
Budget Highlights
115
106
77
77
82 87 88 87
80
61 58 57
51 52 52 54
40
50
60
70
80
90
100
110
120
FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17
Number of FTE Employees
The Height of Desert Living 83
contributions. The Town does not provide a defined benefit pension plan for em-
ployees but rather matches employee contributions into a 401(a) account main-
tained by the International City/County Managers Association (ICMA).
Contractual Services - The Town contracts with outside professionals for a num-
ber of services which represents 24% of the total budget (51% of the General
Fund). Two major contracts included in this category are:
1. Fire protection and emergency medical services ($3,406,877), currently un-
der contract with Rural/Metro Corporation – 3% increase; and
2. Police protection ($3,814,531), currently provided through the Maricopa
County Sheriff’s Office – 7% increase.
These two contracts alone represent 51% of the General Fund budget in FY16-17.
Contractual Services also includes annual landscape maintenance contracts, equip-
ment and vehicle repairs, and facilities maintenance (janitorial, building mainte-
nance, etc.). Maintenance of the Town’s 119 acres of parks, Town medians, dams,
and washes are provided by independent contractors. These contracts are solicited
through a bid process to obtain the most competitive price for the Town. With
pavement management a high priority, the Town is placing a priority on infrastruc-
ture maintenance that has been deferred ($1,000,000 in the HURF fund annually).
Maintenance/Utilities - In FY16-17, maintenance/utilities represent 7% of the
total General Fund budget. The Town owns ten buildings that require maintenance
on HVAC equipment, interior and exterior surfaces, electric and plumbing, fire sys-
tems, irrigation, etc. Town staff has been unable to dedicate the resources neces-
sary to maintain the buildings in an optimum condition; consequently future budg-
ets will require increasing amounts of maintenance funding to bring the buildings
up to standards.
Supplies and Services - Supplies and Services include operational costs such as
insurance, office supplies, etc. for Town Hall and other Town-owned buildings and
accounts for 4% of the operating budget. The Town owns the Library, the Mu-
seum, the Community Center, two fire stations, a vehicle maintenance facility, the
Kiwanis building, and the Community Theater building. Other items in this cate-
gory are postage and travel.
Capital Outlays - Capital outlays include the purchase of furniture and equip-
ment, and the improvement of Town facilities with a cost of at least $10,000 but
less than $50,000. Expenditures of $50,000 or more are included in the Capital
Improvement Program. The Town began, with the FY10-11 budget, the inclusion of
vehicle replacement charges to each department based on replacement cost to be
transferred and expended within a Vehicle Replacement Fund.
Budget Highlights
The Height of Desert Living 84
HURF/Streets Fund Overview
The HURF/Streets Fund is a fund restricted to streets and transportation related
purposes. With an operational priority for pavement management, the revenue
from Vehicle License Taxes (VLT) will be appropriated within the HURF fund to be
used for pavement maintenance (not reconstruction). The available resources in
HURF are anticipated at $3.5M in FY16-17 which includes $929,081 from VLT.
Road maintenance has not been adequately funded for several years which has re-
sulted in serious degradation of the Town’s 186 miles of arterial and collector
streets. The FY16-17 program of work will continue to focus on resolving the long-
term fiscal needs for road maintenance.
The HURF/Streets fund provides funding for the following Town programs:
Streets Department—Administration, including Legal Services
Adopt-A-Street
Open Space
Pavement Management
Street Signs
Traffic Signals
Vehicle Maintenance
Excise Tax Funds Overview
The Excise Tax/Downtown Fund was created in FY00-01 designating .1% of the
Town’s 2.6% local sales tax to downtown development. Subsequently, on April 18,
2013, the Town Council established an additional fund by splitting the original Ex-
cise Tax/Downtown Fund into two separate funds:
Downtown Strategy Fund (original Excise Tax/Downtown Fund )
Economic Development Fund
Both funds were funded originally through the dedicated .1% of local sales tax
with a 60/40 split—60% of sales tax revenues allocated to the new Economic De-
velopment Fund and 40% of sales tax revenues allocated to the Downtown Strat-
egy Fund. The residual fund balance of the Excise Tax/Downtown Fund as of
June 30, 2013, was included with any new revenue in the Downtown Strategy
Fund to be used towards Town Center infrastructure improvement and develop-
ment.
The Economic Development Fund, originally, was funded with 60% of the .1% lo-
cal sales tax to be available for any economic development purpose. The Economic
Development budget also included a proposal to create a new fund for Tourism in
the amount of $103,000 as well as implementation of the Economic Development
Plan adopted by the Council in March 2013. A resolution (2014-50) was passed on
December 4, 2014, changing the allocations to 80% to the Economic Development
Fund and 20% to the Downtown Strategy Fund effective January 1, 2015.
Budget Highlights
The Height of Desert Living 85
Special Revenue Fund Overview
All special revenues (grants, etc) are received in the Special Revenue Fund. Oper-
ating expenses are also recorded in the Special Revenue Fund unless the projects
supported are in the Capital Improvement Program or the funds are in support of
ongoing Town services. In these cases, funds are transferred from the Special
Revenue Fund to either the Capital Projects Fund or the General Fund.
In 2013, with proceeds from a $60,000 grant from the State lottery funds (LTAF
II), the Town contracted with Valley Metro for a study on possible transportation
programs in Fountain Hills that will bring visitors and workers into Town. The study
was conducted throughout the community to get a wide response as to the trans-
portation needs; as a result, the Town created a Ride Choice program. Grant funds
will be used for that program as long as they are available.
Included in the FY16-17 budget is an appropriation in the event that unanticipated
grants become available. Other revenues in the Special Revenue Funds are the
Court Enhancement Fund, the Environmental Fund, and the Cottonwoods Mainte-
nance District Fund – these funds will be committed/assigned/restricted for spe-
cific purpose and not available for general operations.
Debt Service Funds Overview
Total debt service revenues for FY16-17 are budgeted at $2.9 million including
secondary property taxes for voter approved bonds and transfers from the General
Fund for the Community Center. Revenues are budgeted higher than expenditures
to allow for a delinquency factor in uncollected property tax revenues. The follow-
ing is a summary of the debt payments for FY16-17:
General Obligation Bonds (property taxes) $2.1 million
Municipal Property Corporation (excise taxes) $0.4 million
Eagle Mountain Facilities District (property taxes) $0.4 million
Development Fees Fund Overview
With limited funds from development anticipated, there are few capital projects
budgeted to be funded from Development Fees in the next fiscal year. However,
new legislation required that the Town update the Infrastructure Improvement
Plan (IIP) and conduct a revised development fee study prior to August 1, 2014.
This study was initiated in FY12-13, completed in FY13-14 and is the basis for
new fees. The study was approved and reduced the number of fee categories from
five to two:
Law Enforcement, Streets, and Library/Museum were eliminated
Fire & Emergency and Parks/Recreation will remain
Budget Highlights
The Height of Desert Living 86
Budget Highlights
The fund balances remaining in the eliminated categories are included in the FY16-
17 expenditures to be used towards programs or projects that were included in the
original IIP.
Capital Projects Fund Overview
The Capital Projects Fund resources are derived from one time construction sales
tax (50% of revenues – the other 50% funds operations in the General Fund) as
well as bond proceeds or other revenue sources. During the building boom prior to
2008, the Town accumulated approximately $10M in the Capital Projects Fund and
has been cautious about moving forward with projects during the recession.
The following project areas and funding source are programmed for FY16-17 with
total expenditures for capital projects budgeted at $9.3M which include:
$3.8M for a new fire station relocation project, funded with CIP reserves
$2.3M in park improvements, funded with Development Fees and CIP
reserves
$.7M in wash channelization project
The complete list of projects is shown on page 326 and 330.
Stormwater
Management/
Drainage
Projects
3%
Downtown
Improvement
Projects
3%
Facilities
Projects
35%
Parks &
Recreation
Projects
21%Street/Sidewal
k Projects
35%
Contingency
1%
Projects by Project Type
Expenditures -FY17-21
Total = $22.0M
The Height of Desert Living 87
Budget Highlights
Excise Tax Fund
4%
Grants
22%
Capital Projects
Fund
29%
Development
Fees
10%
Unfunded
34%
Projects by Funding Source
Expenditures -FY17-21
Total = $22.0M
The Height of Desert Living 88
Budget Highlights
Operating
Funds
Debt Service
Funds
Capital
Projects Funds
Non-Major
Funds Total
Revenues:
Sales Tax 7,551,057$ -$ 433,023$ 1,039,167$ 9,023,247$
Property Tax - 2,272,976 - 5,588 2,278,564
Franchise Tax 332,418 - - - 332,418
Intergovernmental 5,213,309 - 255,000 3,909,986 9,378,295
Fines and Forfeitures 210,685 - - 16,350 227,035
Licenses and Permits 1,292,775 - 180,571 540,000 2,013,346
Charges for Services 139,050 - - 262,000 401,050
Leases and Rents 254,691 - - - 254,691
Investment Earnings 30,612 660 12,264 3,532 47,068
Other 374,637 - 150,000 35,000 559,637
Sub total Revenues 15,399,234 2,273,636 1,030,858 5,811,623 24,515,351
Transfers In 78,828 249,055 5,046,962 810,570 6,185,415
Sub total 15,478,062 2,522,691 6,077,820 6,622,193 30,700,766
Use/(Source) of Reserves 2,456,535 399,575 6,118,562 808,755 9,783,427
Total Revenues 17,934,597$ 2,922,266$ 12,196,382$ 7,430,948$ 40,484,193$
Expenditures:
Current:
General Government:
Mayor and Council 72,545$ -$ -$ -$ 72,545$
Administration 2,275,280 2,922,266 693,885 1,659,265 7,550,696
General Government 980,986 - - - 980,986
Municipal Court 321,254 - - 88,115 409,369
Total General Government 3,650,065 2,922,266 693,885 1,747,380 9,013,596
Public Safety:
Fire & Emergency Medical 3,708,717 - 3,800,000 - 7,508,717
Law Enforcement 3,930,111 - - - 3,930,111
Total Public Service 7,638,828 - 3,800,000 - 11,438,828
Community Services 2,217,839 - 2,940,535 208,220 5,366,594
Development Services:
Public Works 920,201 - 2,311,000 4,135,282 7,366,483
Development Services 927,139 - - 186,138 1,113,277
Total Development Services 1,847,340 - 2,311,000 4,321,420 8,479,760
Sub total 15,354,072 2,922,266 9,745,420 6,277,020 34,298,778
Transfers Out 2,580,525 - 2,450,962 1,153,928 6,185,415
Total Expenditures 17,934,597$ 2,922,266$ 12,196,382$ 7,430,948$ 40,484,193$
FY16-17 Summary of Proposed Budget Revenues and Expenditures - All Funds
The Height of Desert Living 89
Budget Highlights
Sales Tax
37%
Property Tax
9%
Franchise Tax
2%
Inter-
governmental
37%
Fines and
Forfeitures
1%
Licenses and
Permits
8%
Charges for
Services
2%
Leases
and
Rents
1%
Other
2%
TOWN OF FOUNTAIN HILLS
NET REVENUES BY TYPE -ALL FUNDS
Total = $24.5M
General
Government
26%
Public Safety
33%
Community
Services
16%
Development
Services
25%
TOWN OF FOUNTAIN HILLS
NET EXPENDITURES BY FUNCTION -ALL FUNDS
Total = $34.3M
The Height of Desert Living 90
Budget Highlights
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Revenues:
Taxes:
Sales Tax 8,459,268$ 8,983,050$ 8,647,150$ 9,023,247$
Property Tax 1,463,056 904,661 2,531,529 2,278,564
Franchise Tax 349,414 352,673 324,310 332,418
Intergovernmental 6,677,517 9,746,473 10,647,829 9,378,295
Debt Service Proceeds - 12,087,086 - -
Fines and Forfeitures 170,995 186,456 163,361 227,035
Licenses and Permits 891,783 1,043,382 1,332,338 2,013,346
Charges for Services 161,376 176,541 163,700 401,050
Leases and Rents 252,585 269,754 279,561 254,691
Investment Earnings 81,138 135,541 74,719 47,068
Other 384,836 362,785 503,251 559,637
Sub total Revenues 18,891,968 34,248,402 24,667,748 24,515,351
Transfers In 1,838,453 2,782,646 1,240,980 6,185,415
Sub total 20,730,421 37,031,048 25,908,728 30,700,766
Use/(Source) of Reserves 1,494,623 (4,668,563) 12,038,545 9,783,427
Total Revenues 22,225,044$ 32,362,485$ 37,947,273$ 40,484,193$
Expenditures:
Current:
General Government:
Mayor and Council 76,799$ 82,680$ 80,084$ 72,545$
Administration 5,494,282 9,276,154 7,197,295 7,550,696
General Government - - - 980,986
Municipal Court 296,384 298,501 357,722 409,369
Total General Government 5,867,465 9,657,335 7,635,101 9,013,596
Public Safety:
Fire & Emergency Medical 3,821,720 3,534,617 7,151,797 7,508,717
Law Enforcement 3,067,013 3,353,581 3,683,970 3,930,111
Total Public Service 6,888,733 6,888,198 10,835,767 11,438,828
Community Services 2,042,598 2,646,343 3,606,803 5,366,594
Development Services:
Public Works - - - 7,366,483
Development Services 5,587,795 10,387,963 14,635,622 1,113,277
Total Development Services 5,587,795 10,387,963 14,635,622 8,479,760
Sub total Expenditures 20,386,591 29,579,839 36,713,293 34,298,778
Transfers Out 1,838,453 2,782,646 1,233,980 6,185,415
Total Expenditures 22,225,044$ 32,362,485$ 37,947,273$ 40,484,193$
Historical Summary of Revenues and Expenditures - All Funds
The Height of Desert Living 91
Budget Highlights
0
2
4
6
8
10
12
FY13 -14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
BudgetIn MillionsTown of Fountain Hills
Revenues -By Year and Type
Taxes
Intergovernmental
Debt Service Proceeds
Fines and Forfeitures
Licenses and Permits
Charges for Services
Leases and Rents
Investment Earnings
Other
0
2
4
6
8
10
12
14
16
FY13 -14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
BudgetIn MillionsTown of Fountain Hills
Expenditures -By Year and Function
General Government
Public Safety
Community Services
Development Services
The Height of Desert Living 92
Budget Highlights
Fund/Department
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
FY16-17 Proposed Budget
Summary of Expenditures - includes transfers
Operating Funds
Mayor & Council 76,799$ 82,680$ 80,084$ 72,545$
Administration 1,958,224 2,202,263 2,155,523 2,092,500
General Government - - - 3,559,040
Municipal Court 292,490 297,656 277,107 321,254
Public Works - - 1,841,444 830,201
Development Services 1,609,961 1,891,781 - 927,139
Community Services 2,120,860 2,178,290 2,359,946 2,181,310
Fire & Emergency Medical 3,385,588 3,415,299 3,501,797 3,708,717
Law Enforcement 3,064,707 3,353,581 3,683,970 3,930,111
Total General Fund 12,508,629 13,421,550 13,899,871 17,622,817
Community Services 1,234 7,185 15,000 39,000
Total Public Art Fund 1,234 7,185 15,000 39,000
Administration 64,560 60,203 68,555 71,780
Total Internal Service Fund 64,560 60,203 68,555 71,780
Administration 550,581 23,954 31,000 111,000
Public Works 134,091 - - 90,000
Total Vehicle/Equip Repl Fund 684,672 23,954 31,000 201,000
Total Operating Funds 13,259,095$ 13,512,892$ 14,014,426$ 17,934,597$
Special Revenue Funds
Public Works 3,146,310$ 1,312,001$ 2,848,121$ 3,594,696$
Total Highway User Revenue Fund 3,146,310 1,312,001 2,848,121 3,594,696
Administration 272,730 1,194,160 557,886 1,021,655
Total Downtown Strategy Fund 272,730 1,194,160 557,886 1,021,655
Administration 147,581 264,396 321,101 318,411
Total Economic Development Fund 147,581 264,396 321,101 318,411
Community Services - 118,120 188,580 208,220
Total Tourism Fund - 118,120 188,580 208,220
Administration 61,667 102,364 1,601,841 1,655,000
Total Special Revenue Fund 61,667 102,364 1,601,841 1,655,000
Municipal Court 3,894 845 80,615 88,115
Total Court Enhancement Fund 3,894 845 80,615 88,115
Public Works - - 639,241 540,586
Total Environmental Fund - - 639,241 540,586
Administration 3,363 3,235 4,043 4,265
Total Cottonwoods Maint District 3,363 3,235 4,043 4,265
Total Special Revenue Funds 3,635,545$ 2,995,121$ 6,241,428$ 7,430,948$
The Height of Desert Living 93
Budget Highlights
Fund/Department
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
FY16-17 Proposed Budget
Summary of Expenditures - includes transfers
Debt Service Funds
Administration 1,014,000$ 561,022$ 2,094,722$ 2,119,350$
Total Gen Oblig Debt Service 1,014,000 561,022 2,094,722 2,119,350
Development Services 425,313 2,669,113 411,851 409,226
Total Eagle Mtn CFD Debt Service 425,313 2,669,113 411,851 409,226
Administration 1,108,910 2,954,713 520,740 393,690
Total Munic Prop Corp Debt Service 1,108,910 2,954,713 520,740 393,690
Total Debt Service Funds 2,548,223$ 6,184,848$ 3,027,313$ 2,922,266$
Capital Projects Funds
Administration 539,410$ 1,099,020$ 324,771$ 1,072,885$
Public Works 1,678,516 7,422,660 9,140,000 1,880,000
Community Services 92,712 535,714 1,148,114 2,940,000
Fire & Emergency Medical 433,826 119,319 3,650,000 3,800,000
Total Capital Projects Fund 2,744,464 9,176,713 14,262,885 9,692,885
Public Works - 41,010 130,000 431,000
Total Facilities Replacement Fund - 41,010 130,000 431,000
Law Enforcement 2,306 - 203,484 203,484
Total Law Enforcement Dev Fee 2,306 - 203,484 203,484
Fire & Emergency Medical 2,306 - 67,202 51,822
Total Fire/Emergency Dev Fee 2,306 - 67,202 51,822
Public Works 11,813 407,921 - -
Total Streets Dev Fee 11,813 407,921 - -
Community Services 9,217 - - 144,987
Total Park/Rec Dev Fee 9,217 - - 144,987
Community Services 9,769 535 535 1,672,204
Total Open Space Dev Fee 9,769 535 535 1,672,204
Community Services 2,306 43,445 - -
Total Library/Museum Dev Fee 2,306 43,445 - -
Total Capital Projects Funds 2,782,181$ 9,669,624$ 14,664,106$ 12,196,382$
Grand Total of All Funds, including
Transfers Out 22,225,044$ 32,362,485$ 37,947,273$ 40,484,193$
Less: Transfers Out 1,838,453 2,782,646 1,240,981 6,185,415
Net Expenditures - Total of All
Funds 20,386,591$ 29,579,839$ 36,706,292$ 34,298,778$
The Height of Desert Living 94
Operating funds included in this table are the General Fund, Public Art and Internal
Service Funds. The reduction in fund balance is the result of transfers out to fund
one time capital expenditures in other funds. The Debt Service Fund decreased be-
cause of the use of accumulated reserves. The Capital Projects and Non-Major
funds will also be utilizing accumulated reserves, as well as funds transferred into
the funds, for one time capital expenditures.
Budget Highlights
Operating
Funds
Debt Service
Funds
Capital Projects
Funds
Non-Major
Funds Total
Revenues:
Sales Tax 7,551,057$ -$ 433,023$ 1,039,167$ 9,023,247$
Property Tax - 2,272,976 - 5,588 2,278,564
Franchise Tax 332,418 - - - 332,418
Intergovernmental 5,213,309 - 255,000 3,909,986 9,378,295
Fines and Forfeitures 210,685 - - 16,350 227,035
Licenses and Permits 1,292,775 - 180,571 540,000 2,013,346
Charges for Services 139,050 - - 262,000 401,050
Leases and Rents 254,691 - - - 254,691
Investment Earnings 30,612 660 12,264 3,532 47,068
Other 374,637 - 150,000 35,000 559,637
Sub total 15,399,234 2,273,636 1,030,858 5,811,623 24,515,351
Transfers In 78,828 249,055 5,046,962 810,570 6,185,415
Total Revenues 15,478,062 2,522,691 6,077,820 6,622,193 30,700,766
Expenditures:
General Government:
Mayor and Council 72,545 - - - 72,545
Administration 2,275,280 2,922,266 693,885 1,659,265 7,550,696
General Government 980,986 - - - 980,986
Municipal Court 321,254 - - 88,115 409,369
Total General Government 3,650,065 2,922,266 693,885 1,747,380 9,013,596
Public Safety:
Fire & Emergency Medical 3,708,717 - 3,800,000 - 7,508,717
Law Enforcement 3,930,111 - - - 3,930,111
Total Public Service 7,638,828 - 3,800,000 - 11,438,828
Community Services 2,217,839 - 2,940,535 208,220 5,366,594
Development Services:
Public Works 920,201 - 2,311,000 4,135,282 7,366,483
Development Services 927,139 - - 186,138 1,113,277
Total Development Services 1,847,340 - 2,311,000 4,321,420 8,479,760
Sub total 15,354,072 2,922,266 9,745,420 6,277,020 34,298,778
Transfers Out 2,580,525 - 2,450,962 1,153,928 6,185,415
Total Expenditures 17,934,597 2,922,266 12,196,382 7,430,948 40,484,193
Net Change in Fund Balance (2,456,535) (399,575) (6,118,562) (808,755) (9,783,427)
Fund Balance
Beginning of Year - estimated 10,383,176 1,053,522 8,060,487 2,677,101 22,174,286
End of Year 7,926,641$ 653,947$ 1,941,925$ 1,868,346$ 12,390,859$
Fund Balance Percentage Change (24%) (38%)(76%) (30%)(44%)
Note: See page 44 for a listing of the funds included in each column.
FY16-17 Projected Changes in Fund Balances
The Height of Desert Living 95
Revenue Summary
Revenue Summary
The Height of Desert Living 96
Revenue
This section provides a broad overview of the revenues included in the FY16-17
budget. Information is presented for each fund.
Total revenues for all funds are estimated at $30,700,766. The Operating Funds
portion represents approximately 50% of the total. HURF/Streets funds represent
12% of the total. Special Revenue funds represent another 8% of the budget.
Debt Service represents 8% and Capital Projects represent 20%.
Revenue Summary
Operating Funds
50%
HURF
12%
Excise Tax Funds
2%Special
Revenue Funds
8%
Debt Service Funds
8%
Capital Projects
Funds
20%
TOWN OF FOUNTAIN HILLS
REVENUES BY FUND TYPE WITH TRANSFERS
Total All Funds = $30.7M
The Height of Desert Living 97
Revenue Summary
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
FY16-17 Proposed Budget
Summary of Revenues - includes transfers
Operating Funds
Sales Tax-Local 7,100,383$ 7,504,014$ 7,317,367$ 7,551,057$
Franchise Fees 349,414 352,673 324,310 332,418
Liquor License Fees 4,400 4,550 1,500 1,500
Business License 103,640 128,377 109,575 103,500
Animal License 44,426 41,261 41,832 40,320
Building Permit 137,133 171,307 257,755 556,512
Sign Permits 8,540 7,145 3,350 6,200
Planning & Zoning Fees 40,278 34,346 10,000 16,059
Landscape Permits - 840 2,100 25,200
Encroachment Permits 19,921 38,709 20,000 35,000
Variances 3,225 5,000 4,000 9,000
Subdivision Fees 34,755 78,835 21,000 44,500
Special Event Permit 5,350 6,925 2,500 2,500
Engineering Fees 3,850 5,100 2,500 3,500
Plan Review 131,005 172,778 193,316 430,884
Inspection Fees 18,168 24,204 17,000 17,000
Alcohol Permits - 20 1,270 1,100
Rental Fees 98,793 116,736 124,840 134,210
Non-Taxable Rental 12,215 10,229 12,509 11,209
Cell Tower Lease 141,576 142,789 142,212 109,272
Sales Tax-State 1,957,505 2,055,241 2,148,444 2,250,724
Income Tax-State 2,506,685 2,722,433 2,707,673 2,925,453
Fire Insurance Prem Tax 39,174 38,211 36,050 37,132
Program Fees 138,089 156,839 135,200 139,050
Non-Taxable Fees 381 500 1,500 -
Sponsorships 9,469 9,860 11,750 10,200
Donations 36,208 2,484 20,260 105
Reimbursements/Refunds - - 1,000 1,000
Auction/Recycle Proceeds 2,516 643 1,000 1,000
Restitution/Ins Proceeds 60 9,282 1,000 1,000
Miscellaneous Revenue 13,583 2,543 20,822 10,150
Taxable Sales 7,785 6,938 6,900 6,522
Court Fines/Fees 154,024 167,491 147,011 195,685
Interest Income 56,449 55,009 50,000 30,000
Internal Service Charges 1,926 2,289 5,420 3,330
Transfer In - - 2,000 39,828
Total General Fund 13,180,926 14,075,601 13,904,966 15,082,120
In-Lieu Fees 750 16,180 15,000 15,000
Transfer In - - - -
Interest Income - 6 - 12
Transfer In - - - 39,000
Total Public Art Fund 750 16,186 15,000 54,012
Miscellaneous Revenue 201 - - -
Internal Service Charges 61,859 70,650 68,555 73,840
Total Internal Service Fund 62,060 70,650 68,555 73,840
Auction/Recycle Proceeds 54,107 239 - -
Restitution/Ins Proceeds - - - -
Interest Income 95 293 - 600
Internal Service Charges 2,233 1,445 1,268 1,268
Vehicle Repl Charges 153,797 178,027 205,194 266,222
Transfer In - - - -
Total Vehicle/Equip Repl Fund 210,232 180,004 206,462 268,090
Total Operating Funds 13,453,968$ 14,342,441$ 14,194,983$ 15,478,062$
The Height of Desert Living 98
Revenue Summary
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
FY16-17 Proposed Budget
Summary of Revenues - includes transfers
Special Revenue Funds
Sales Tax-Local -$ -$ -$ 692,778$
Vehicle License Tax 800,475 858,874 888,838 929,081
Highway User Tax 1,268,563 1,392,806 1,403,324 1,444,905
In-Lieu Fees 22,156 3,022 12,000 262,000
Reimbursements/Refunds - 509 - -
Auction/Recycle Proceeds 437 2,089 - -
Restitution/Ins Proceeds 9,212 8,510 - 25,000
Miscellaneous Revenue 533 - 6,000 -
Interest Income 375 809 300 300
Transfer In 994,000 562 - 202,000
Total Highway User Revenue Fund 3,095,751 2,267,181 2,310,462 3,556,064
Sales Tax-Local - - 66,517 69,278
Sales-Excise Tax 129,069 100,540 - -
Interest Income 11,878 13,225 6,000 3,036
Total Downtown Strategy Fund 140,947 113,765 72,517 72,314
Sales Tax-Local - - 266,066 277,111
Sales-Excise Tax 193,603 244,420 - -
Interest Income 29 80 - 96
Transfer In - 90,000 50,000 50,000
Total Economic Development Fund 193,632 334,500 316,066 327,207
Grants - - 26,659 30,000
Prop 202/Gaming Rev - - 25,000 30,000
Sponsorships - - - 10,000
Transfer In - 119,100 139,100 139,570
Total Tourism Fund - 119,100 190,759 209,570
Grants - 2,000 1,481,841 1,336,000
LTAF II 31,667 9,643 65,000 65,000
Prop 202/Gaming Rev 30,000 67,044 75,000 75,000
Donations - 23,677 - -
Transfer In - 1,639 - 179,000
Total Special Revenue Fund 61,667 104,003 1,621,841 1,655,000
CCEF Revenue 14,750 16,599 14,250 14,250
JCEF Revenue 2,221 2,366 2,100 2,100
Interest Income 124 64 100 100
Total Court Enhancement Fund 17,095 19,029 16,450 16,450
Environmental Fee - - 540,000 540,000
Transfer In - - 222,480 240,000
Total Environmental Fund - - 762,480 780,000
Property Tax-Cy 4,823 4,823 5,366 5,588
Interest Income 5 8 - -
Total Cottonwoods Maint District 4,828 4,831 5,366 5,588
Total Special Revenue Funds 3,513,920$ 2,962,409$ 5,295,941$ 6,622,193$
The Height of Desert Living 99
Revenue Summary
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
FY16-17 Proposed Budget
Summary of Revenues - includes transfers
Debt Service Funds
Property Tax-Cy 1,029,428$ 475,285$ 2,109,477$ 1,894,584$
Interest Income 178 327 210 210
Transfer In - 362,638 - -
Total Gen Oblig Bond Debt Service 1,029,606 838,250 2,109,687 1,894,794
Property Tax-Cy 428,805 424,552 416,686 378,392
Debt Service/Bond Proceeds - 2,300,000 - -
Interest Income 77 166 9 150
Total Eagle Mtn CFD Debt Service 428,882 2,724,718 416,695 378,542
Sales Tax-Local - - 665,165 -
Sales-Excise Tax 645,342 689,920 - -
Debt Service/Bond Proceeds - 1,880,000 - -
Interest Income 107 455 100 300
Transfer In 421,884 500,000 - 249,055
Total Munic Prop Corp Debt Service 1,067,333 3,070,375 665,265 249,355
Total Debt Service Funds 2,525,821$ 6,633,343$ 3,191,647$ 2,522,691$
The Height of Desert Living 100
Revenue Summary
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
FY16-17 Proposed Budget
Summary of Revenues - includes transfers
Capital Projects Funds
Sales Tax-Local 390,871$ 444,155$ 332,035$ 433,023$
Development Fees - 200,000 - -
Debt Service/Bond Proceeds - 7,565,000 - -
Premium on Bond Proceeds - 342,086 - -
Grants 43,449 2,600,221 1,790,000 255,000
Reimbursements/Refunds - 11,600 154,082 150,000
Restitution/ Ins Proceeds - 32,001 - -
Miscellaneous/Reimbursements - - - -
Interest Income 30,814 51,587 12,000 6,000
Transfer In 421,641 1,564,936 745,686 4,046,962
Total Capital Projects Fund 886,775 12,811,586 3,033,803 4,890,985
Transfer In - 143,772 81,715 1,000,000
Total Facilities Replacement Fund - 143,772 81,715 1,000,000
Development Fees 3,059 672 - -
Interest Income 105 58 - -
Total Law Enforcement Dev Fee 3,164 730 - -
Development Fees 9,234 20,504 26,579 58,277
Interest Income 25 45 - 144
Total Fire/Emergency Dev Fee 9,259 20,549 26,579 58,421
Development Fees 228,265 33,684 - -
Interest Income 147 121 - -
Total Streets Dev Fee 228,412 33,805 - -
Development Fees 93,636 68,651 78,060 122,294
Interest Income 1 34 - 120
Total Park/Rec Dev Fee 93,637 68,685 78,060 122,414
Development Fees - - - -
Interest Income 11,622 13,241 6,000 6,000
Total Open Space Dev Fee 11,622 13,241 6,000 6,000
Development Fees 2,898 474 - -
Interest Income 17 13 - -
Total Library/Museum Dev Fee 2,915 487 - -
Transfer In 928 - - -
Total General Govt Dev Fee 928 - - -
Total Capital Projects Funds 1,236,712$ 13,092,855$ 3,226,157$ 6,077,820$
Grand Total of All Funds,
including Transfers In 20,730,421$ 37,031,048$ 25,908,728$ 30,700,766$
Less: Transfers In 1,838,453 2,782,646 1,240,980 6,185,415
Net Revenues - Total of All
Funds 18,891,968$ 34,248,402$ 24,667,748$ 24,515,351$
The Height of Desert Living 101
See the following pages for a discussion of the major revenue types, restrictions
on use, and major influences for each type. The graphs on the following pages do
not represent all of the accounts combined into the above categories.
The use of reserves is intended to be for funding capital projects.
Revenue Summary
Operating
Funds
Debt Service
Funds
Capital
Projects Funds
Non-Major
Funds Total
% of
Total
Revenues:
Sales Tax 7,551,057$ -$ 433,023$ 1,039,167$ 9,023,247$ 22%
Property Tax - 2,272,976 - 5,588 2,278,564 6%
Franchise Tax 332,418 - - - 332,418 1%
Intergovernmental 5,213,309 - 255,000 3,909,986 9,378,295 23%
Fines and Forfeitures 210,685 - - 16,350 227,035 1%
Licenses and Permits 1,292,775 - 180,571 540,000 2,013,346 5%
Charges for Services 139,050 - - 262,000 401,050 1%
Leases and Rents 254,691 - - - 254,691 1%
Investment Earnings 30,612 660 12,264 3,532 47,068 0%
Other 374,637 - 150,000 35,000 559,637 1%
Sub total Revenues 15,399,234 2,273,636 1,030,858 5,811,623 24,515,351 60%
Transfers In 78,828 249,055 5,046,962 810,570 6,185,415 15%
Sub total 15,478,062 2,522,691 6,077,820 6,622,193 30,700,766 76%
Use/(Source) of Reserves 2,456,535 399,575 6,118,562 808,755 9,783,427 24%
Total Revenues 17,934,597$ 2,922,266$ 12,196,382$ 7,430,948$ 40,484,193$ 100%
FY16-17 Revenues by Type
The Height of Desert Living 102
Revenue Summary
State Shared Sales Tax Revenue
General Fund
The Height of Desert Living 103
Revenue Summary
Local Sales Tax
All Funds
The Height of Desert Living 104
Revenue Summary
State Shared Income Tax Revenue
General Fund
The Height of Desert Living 105
Revenue Summary
Highway User Revenue
Highway User Revenue Fund
The Height of Desert Living 106
Revenue Summary
Vehicle License Tax Revenue
Highway User Revenue Fund
The Height of Desert Living 107
Revenue Summary
Fines and Forfeitures Revenue
General Fund
The Height of Desert Living 108
Revenue Summary
Licensing Fee Revenue
General Fund
The Height of Desert Living 109
Revenue Summary
Building Related Revenue
General Fund
The Height of Desert Living 110
Revenue Summary
Charges For Services-Recreation User Fees
General Fund
The Height of Desert Living 111
Revenue Summary
Charges For Services-Rentals
General Fund
The Height of Desert Living 112
Revenue Summary
The Height of Desert Living 113
Expenditure Summary
Expenditure Summary
The Height of Desert Living 114
Expenditures
This section provides a broad overview of the expenditures included in the FY16-
17 budget. Information is presented for each fund.
All Funds Expenditure Summary
Total expenditures for all funds are $40,484,193, including transfers. The Operat-
ing Funds represent 41% of the total. HURF/Streets Fund represents 10% of the
total Town budget. Special Revenue Funds represent 7% of the budget with Debt
Service representing 9%, and Capital Projects 29%.
With the introduction of program budgeting, all expenditures are categorized by
line item or program. A summary of all programs and proposed costs is shown on
the next pages.
Expenditure Summary
Operating Funds
41%
HURF
10%
Excise Tax Funds
1%
Special Revenue
Funds
7%
Debt Service
Funds
9%
Capital Projects
Funds
29%
TOWN OF FOUNTAIN HILLS
EXPENDITURES BY FUND TYPE WITH TRANSFERS
Total All Funds = $40.5M
The Height of Desert Living 115
Expenditure Summary
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
FY16-17 Proposed Budget
Summary of Expenditures by Fund and Program
Operating Funds
Accounting 38,113$ 33,003$ 116,656$ 199,347$
Administration 1,699,275 2,001,704 1,490,318 9,796,494
Amenities 190,310 234,832 437,447 -
Animal Control 37,705 31,817 40,320 33,244
Art & Culture 48,127 38,857 41,713 -
Attorney Services 205,137 257,683 293,454 396,950
Audit Services 68,946 96,157 98,020 -
Boards & Commissions 56,217 53,865 48,691 -
Budget 56,545 50,268 51,951 -
Building Inspection 234,543 245,262 274,972 224,508
Building Maintenance 593,143 653,723 648,374 557,159
Capital Improvement Prog 89,718 91,417 93,274 -
Civil Cases 31,909 32,924 31,505 -
Code Compliance 93,627 96,965 99,979 77,980
Community Events 94,842 102,117 113,380 77,729
Criminal Cases 51,224 51,980 48,866 -
Current Planning 97,300 101,425 107,623 -
Customer Service 32,151 19,297 18,762 36,264
Elections 57,432 41,316 34,840 -
Emergency Medical 1,420,228 1,464,522 1,513,136 -
Engineering 136,475 142,668 212,854 229,133
Environmental Service 32,611 32,419 30,747 -
Event Planning 61,195 54,514 57,862 -
Field Prep/Maint 170,384 171,716 180,893 -
Fire Suppression 1,624,954 1,606,250 1,661,464 -
Fountain 223,119 196,149 214,871 212,375
Home Delivered Meals 60,983 56,661 73,522 63,464
Incarceration/Transport 56,302 56,703 67,500 -
Juvenile 8,691 9,448 8,286 -
Landscape Maintenance 162,852 184,317 226,638 -
Legislation 38,488 41,443 46,655 14,090
Licensing 45,436 49,243 49,277 51,388
Long Range Planning 26,790 27,130 29,278 -
Mapping & Graphics 72,239 70,893 68,865 106,351
Network Administration 145,728 132,268 159,391 -
Open Space 31,494 37,249 29,058 21,058
Operations 115,620 121,833 116,568 4,765,260
Outside Inspections - - - 60,647
Patrol 2,946,797 3,249,272 3,554,666 -
Payroll 16,291 22,139 23,668 -
Permitting 114,359 117,510 126,218 -
Planning & Zoning - - - 121,314
Public Defender 3,750 6,750 4,800 -
Prosecutor 91,667 90,000 90,000 -
Purchasing 28,341 46,269 48,247 57,544
Records Management 15,550 15,968 16,206 -
Recruitment 21,110 29,209 30,152 -
Risk Management 243,193 257,612 276,779 301,272
Senior Memberships 86,956 93,129 105,841 68,382
Social/Community Services 129,103 133,991 115,197 -
Support 54,487 41,883 42,451 -
Special Events 27,073 23,450 26,769 -
Special Interest Programs 24,407 30,697 38,590 16,007
Sports Activities 55,629 61,520 82,551 26,602
Stormwater Management 205,650 246,430 148,939 -
Strategic Planning 22,040 16,114 57,259 -
Training & Development 4,389 2,536 17,500 -
Treasury 41,053 41,702 42,902 -
Video Services 17,188 11,580 13,233 -
Volunteers 44,024 66,315 75,435 80,424
Web Site 10,948 40,227 39,927 -
Youth & Teen Programs 94,771 87,208 85,531 27,831
Total General Fund 12,508,629 13,421,550 13,899,871 17,622,817
The Height of Desert Living 116
Expenditure Summary
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
FY16-17 Proposed Budget
Summary of Expenditures by Fund and Program
Operating Funds - continued
Art & Culture 1,234 7,185 15,000 39,000
Total Public Art Fund 1,234 7,185 15,000 39,000
Operational Support 64,560 60,203 68,555 71,780
Vehicle Replacement 684,672 23,954 31,000 201,000
Total Internal Service Funds 749,232 84,157 99,555 272,780
Total Operating Funds 13,259,095$ 13,512,892$ 14,014,426$ 17,934,597$
Special Revenue Funds
Administration 336,496$ 149,690$ 220,860$ 331,598$
Adopt A Street 3,585 3,220 4,227 1,010
Legal Services 25,698 28,689 32,136 -
Open Space 241,291 261,749 350,309 339,583
Pavement Management 2,205,886 504,599 1,761,276 2,618,080
Street Signs 82,757 84,970 95,098 69,767
Street Sweeping 74,772 87,908 - -
Traffic Signals 103,333 111,358 278,145 163,483
Vehicle Maintenance 72,492 79,818 106,070 71,175
Total Highway User Revenue Fund 3,146,310 1,312,001 2,848,121 3,594,696
Administration 272,730 1,194,160 557,886 1,021,655
Total Downtown Strategy Fund 272,730 1,194,160 557,886 1,021,655
Administration 147,581 264,396 321,101 318,411
Total Economic Development Fund 147,581 264,396 321,101 318,411
Administration - 118,121 188,580 208,220
Total Tourism Fund - 118,121 188,580 208,220
Grants Admin 61,667 102,364 1,601,841 1,655,000
Total Special Revenue Fund 61,667 102,364 1,601,841 1,655,000
Administration - - 50,615 58,115
Equipment Replacement 3,894 845 30,000 30,000
Total Court Enhancement Fund 3,894 845 80,615 88,115
Administration - - 639,241 540,586
Total Environmental Fund - - 639,241 540,586
Cottonwoods Maintenance District 3,363 3,235 4,043 4,265
Total Cottonwoods Maint District 3,363 3,235 4,043 4,265
Total Special Revenue Funds 3,635,545$ 2,995,122$ 6,241,428$ 7,430,948$
Debt Service Funds
Gen Oblig Bond Debt Service 1,014,000$ 561,022$ 2,094,722$ 2,119,350$
Eagle Mtn CFD Debt Service 425,313 2,669,113 411,851 409,226
Munic Prop Corp Debt Service 1,108,910 2,954,713 520,740 393,690
Total Debt Service Funds 2,548,223$ 6,184,848$ 3,027,313$ 2,922,266$
The Height of Desert Living 117
Expenditure Summary
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
FY16-17 Proposed Budget
Summary of Expenditures by Fund and Program
Capital Projects Funds
Administration 1,236$ 2,362$ 124,771$ 472,885$
Downtown Development 515,983 1,096,658 200,000 600,000
Fire Projects 433,826 119,319 3,650,000 3,800,000
General Govt Projects 220,714 486 - 300,000
Park Development 92,712 535,714 1,148,114 2,940,000
Pavement Management 1,414,200 7,338,805 6,565,000 830,000
Stormwater Management 51,814 15,177 2,195,000 750,000
Traffic Signals 13,979 68,192 380,000 -
Total Capital Projects Fund 2,744,464 9,176,712 14,262,885 9,692,885
Administration - 41,010 130,000 431,000
Total Facilities Replacement Fund - 41,010 130,000 431,000
Law Enforcement Dev Fee 2,306 - 203,484 203,484
Fire/Emergency Dev Fee 2,306 - 67,202 51,822
Streets Dev Fee 11,813 407,921 - -
Park/Rec Dev Fee 9,217 - - 144,987
Open Space Dev Fee 9,769 535 535 1,672,204
Library/Museum Dev Fee 2,306 43,445 - -
Total Development Fee Funds 37,717 451,901 271,221 2,072,497
Total Capital Projects Funds 2,782,181$ 9,669,623$ 14,664,106$ 12,196,382$
Grand Total of All Funds, including
Transfers Out 22,225,044$ 32,362,485$ 37,947,273$ 40,484,193$
Less: Transfers Out 1,838,453 2,782,646 1,240,981 6,185,415
Net Expenditures - Total of All
Funds 20,386,591$ 29,579,839$ 36,706,292$ 34,298,778$
The Height of Desert Living 118
Expenditure Summary
Department Division Proposed Budget
Mayor & Council Mayor & Council 72,545$
Administration Town Manager 298,057
Town Clerk 155,603
Administrative Services 445,951
Finance 528,677
Information Technology 267,262
Legal Services 396,950
Total Administration 2,092,500
General Government Non-Departmental 3,559,040
Municipal Court Municipal Court 321,254
Public Works Public Works 191,233
Facilities 638,968
Total Public Works 830,201
Development Services Development Services 167,853
Engineering 229,133
Planning 121,314
Code Compliance 77,980
Mapping & Graphics 106,351
Building Safety 224,508
Total Development Services 927,139
Community Services Community Services 205,342
Recreation 435,659
Community Center 222,606
Senior Services 222,475
Parks-Administration 79,579
Parks-Fountain Park 427,673
Parks-Golden Eagle Park 297,936
Parks-Desert Vista Park 108,626
Parks-Four Peaks Park 79,757
Parks-Open Space/Trails 21,058
Parks-Avenue of the Fountains Plaza 80,599
Total Community Services 2,181,310
Law Enforcement Law Enforcement 3,930,111
Fire & Emergency Medical Fire & Emergency Medical 3,708,717
Total General Fund Expenditures 17,622,817$
FY16-17 General Fund Expenditures by Department and Division
The Height of Desert Living 119
Expenditure Limitation
Each year, the Economic Estimates Commission of the State of Arizona develops
expenditure limits for local governments in Arizona based on a formula using
1979-80 expenses adjusted for inflation and population growth. Cities and towns
are required to stay within the limits or incur a penalty (reduction in State Shared
revenues).
The FY16-17 expenditure limitation for the Town of Fountain Hills is $27,473,653
which is a 2.5% increase from the previous year. The limit applies to FY16-17 ex-
penditures of the Town (all funds) but allows for certain exemptions and deduc-
tions. For example, bond proceeds, debt service payments, grant expenditures,
and HURF and are not included when determining compliance with the expenditure
limitation. However, development fee and capital project expenditures are subject
to the limitation. The table below is an estimate of the Town’s expenditure limita-
tion, deductions and exclusions and final spending authority.
Expenditure Summary
Total Expenditures 34,298,778$
Exclusions (Subtractions) from Revenues:
Separate Legal Entitites 807,181
Bond Proceeds, including amounts carried forward -
Debt Service Payments 2,118,250
Dividends, Interest, Gains 47,068
Grants, Aid, Contributions from Federal Government 15,000
Grants, Aid, Contributions from Private Organizations 20,305
Amounts Received from State 1,776,000
Quasi-External interfund Transactions 345,020
Savings Reserved for Capital Purchase (voter approved)-
Highway User Revenues Excess 1979-80 2,665,615
Contracts with Other Political Subdivisions -
Refunds, Reimbursements -
Voter Approved Exclusions -
Prior Years Carry Forward -
Total Exclusions 7,794,439
Expenditures subject to limitation 26,504,339
Expenditure Limitation 27,473,653
Under/(Over) Limitation 969,314$
EXPENDITURE LIMITATION ANALYSIS (Estimated)
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Expenditure Summary
The Height of Desert Living 121
Budget Process
&
Schedule
Budget Process & Schedule
The Height of Desert Living 122
Budget Process
Planning Process
A number of planning processes are in place to guide the Town’s decision making. Many
of these processes allow for direct citizen input through public hearings, community
meetings or participation in Council-appointed committees. The Town’s planning
processes include:
Planning Process Description
Town Vision, Mission, Goals and Values Sets the overall tone of the organization
and guides employees in managing the
daily operations of the Town.
General Plan A guide designed to encourage the most
appropriate use of land and resources
within the Town consistent with the
interest of the citizens. The General Plan
sets forth goals, objectives, policies and
implementation techniques that will guide
the development activity within the Town
and promote, preserve and protect the
health, safety, and general welfare of its
citizens.
Capital Improvement Program A five year guide to assist in long range
planning for the Town’s capital needs.
Details of the adopted Capital
Improvement Plan are found beginning
on page 320.
Fiscal Policy Guidelines Policies guiding the financial management
of the Town of Fountain Hills are
approved by the Town Council to ensure
a fiscally sound government. The
adoption of and compliance with these
policies is an important factor in Rating
Agency reviews. A summary of the
Town’s policies can be found beginning on
page 50.
Annual Budget Process Town staff develops a recommended
budget. Many of the decisions included in
that recommendation are driven by
processes noted above. A summary of
the Town’s budget process can be found
on the following pages.
Five Year Financial Plan A five year financial forecast is developed
annually as a tool to anticipate potential
budget imbalances. The current plan can
be found on page 18.
The Height of Desert Living 123
Mission of the Budget Process
Communication and involvement with citizens and other stakeholders is stressed.
The broad nature of the budget mission allows issues to be addressed that have
limited the success of budgeting in the past. Apathy is a serious illness of govern-
ment; it is in the best interests of government to have involved stakeholders.
The term stakeholder refers to anyone affected by or who has a stake in govern-
ment. This term stakeholder includes, but is not limited to, citizens, customers,
elected officials, management, employees and their representatives, businesses,
vendors, other governments, and the media. It is vital that the budget processes
include diverse stakeholders.
Each year, the Town of Fountain Hills budget is developed from the Town Council’s
priorities by the Finance Division with the individual Departments and the Town
Manager. Meetings with each Department, the Town Manager and the Finance Di-
vision are held during the month of March. After these meetings are completed, a
proposed Town-wide balanced budget is prepared for submittal to the full Town
Council and public in April/May.
Recommended Budget Practices
The Town of Fountain Hills budget process is designed to meet citizens’ needs for
information and input; decision makers’ needs for information and advice from citi-
zens on their desired blend of services; and the time line set by the State of Ari-
zona through the Arizona Budget Law.
The Town of Fountain Hills budget process incorporates the recommended prac-
tices promulgated by the National Advisory Council on State and Local Budgeting
(NACSLB) and the Government Finance Officers Association (GFOA). Concurrently,
Town staff apply diligent effort into improving the processes, decisions and out-
comes with each new budget year. The NACSLB’s practices encourage govern-
ments to consider the long-term consequences of actions to ensure that impacts of
budget decisions are understood over a multi-year planning horizon and to assess
whether program and service levels can be sustained.
Budget Definition
All cities and towns in Arizona are required to adopt an annual budget. State law
dictates that fiscal years begin on July 1 and end on June 30. Certain parts of the
budget document, such as summaries of revenues and expenditures showing two
years of spending history, are required by State law.
A good budget process is characterized by several essential features:
Incorporates a long-term perspective
Establishes linkages to broad goals
Focuses budget decisions on results and outcomes
Budget Process
The Height of Desert Living 124
Involves and promotes effective communication with stakeholders
Provides incentives to government management and employees
These key characteristics of good budgeting make clear that the budget process is
not simply an exercise in balancing revenues and expenditures one year at a time,
but is strategic in nature, encompassing a multi-year financial and operating plan
that allocates resources on the basis of identified goals. A good budget process
moves beyond the traditional concept of line-item expenditure control, providing
incentives and flexibility to managers that can lead to improved program efficiency
and effectiveness.
Principles and Elements of the Budget Process
The budget process consists of four broad principles that stem from the definition
and mission previously described. These principles are as follows:
1. A government should have broad goals that provide overall direction for the
government and serve as a basis for decision making.
2. A government should have specific policies, plans, programs and man-
agement strategies to define how it will achieve its long-term goals.
3. A financial plan and budget that moves toward town achievement of goals,
within the constraints of available resources, should be prepared and
adopted.
4. Program and financial performance should be continually evaluated, and ad-
justments made, to encourage progress toward achieving goals.
These principles encompass many functions that spread across a governmental or-
ganization. They reflect the fact that development of a balanced budget is a politi-
cal and managerial process that also has financial and technical dimensions. Each
of the principles of the budget process incorporates components or elements that
represent achievable results. These elements help translate the guiding principles
into action components. Individual budgetary practices are derived from these ele-
ments. The principles and elements provide a structure to categorize budgetary
practices.
The Town of Fountain Hills has broad goals that provide overall direction for the
government and serves as a basis for decision-making.
Assess community needs, priorities, challenges and opportunities
Identify opportunities and challenges for governmental services, capital as-
sets, and management
Develop and disseminate broad goals
Develop approaches to achieve goals – a government should have specific
policies, plans, programs, and management strategies to define how it will
achieve its long-term goals
Adopt financial policies
Develop programmatic, operating, and capital policies and plans
Develop programs and services that are consistent with policies and plans
Budget Process
The Height of Desert Living 125
Develop management strategies
Develop a budget consistent with approaches to achieve goals – a financial
plan and budget that moves toward achievement of goals, within the con-
straints of available resources, should be prepared and adopted
Develop a process for preparing and adopting a budget
Develop and evaluate financial options
Make choices necessary to adopt a budget
Evaluate performance and make adjustments – program and financial per-
formance should be continually evaluated, and adjustments made, to en-
courage progress toward achieving goals
Monitor, measure, and evaluate performance
Make adjustments as needed
When does the “budget season” start?
The budget process typically begins in January when the Finance Division begins to
review current levels of service, Council goals and objectives as identified at the
annual Council retreat, proposed capital improvements, and financial forecasts.
In reality, the budget process for the Town is actually an ongoing process.
Throughout the fiscal year, citizens and staff submit suggestions for new services,
regulations, funding sources, and improved service delivery, as well as concerns to
the Town Council and Commissions for discussion, study, and/or implementation.
Advisory Boards and Commissions develop plans for new or enhanced programs to
be included in the following year’s budget proposal.
Implementing, Monitoring, and Amending the Budget
A budget is an annual planning tool - it identifies the Town’s work plan and
matches the financial, material, and human resources available with the require-
ments to complete the work plan. The budget includes information about the or-
ganization and identifies the Council policy that directed the budget preparation.
Although a budget is often discussed as a financial document, the financial portion
means very little without the policy and administrative information that explains
what the organization intends to do with the financial resources.
In July, the Town staff begins the process of implementing the newly adopted
budget and is accountable for budgetary control throughout the fiscal year. Reve-
nue and expenditure patterns are examined, compared to budget plans, and cor-
rective action, if necessary, is taken during the fiscal year. Town management has
access to a monthly budget and activity report; the Town Council is provided a
summary budget report at the end of each quarter disclosing actual revenue, ex-
penditure, and fund balance performance as compared to the budget.
The Town of Fountain Hills budget is adopted at a Department level and the Capi-
tal Improvement Program is adopted at a project level. Control of each legally
adopted annual budget is at the Department level; the Town Manager may, at any
time, transfer any unencumbered appropriation balance or portion thereof be-
Budget Process
The Height of Desert Living 126
tween general classifications of expenditure (line items) within a Department. The
items are reduced by a like amount. At the request of the Town Manager, the
Council may transfer any unencumbered appropriation balance or portion thereof
between one Department to another.
Pursuant to Arizona Revised Statutes, “No expenditure shall be made for a purpose
not included in such budget...”. Thus, a contingency line item is included within
the General Fund to accommodate most unplanned expenditures. The other option
in amending the budget, according to State law, is for the Council to declare an
emergency and then transfer the monies from one line item or Department to an-
other. In essence, any approved Council transfers do amend the budget although
the budget is never reprinted. All transfers are reflected on the following year’s le-
gal schedules as required by the Auditor General’s Office.
What funds are included in this budget?
The accounts of the Town are organized on the basis of funds, each of which is
considered a separate accounting entity. Government resources are allocated to
and accounted for in individual funds based on the purposes for which they are to
be spent and the means by which spending activities are controlled. The Town of
Fountain Hills appropriates all funds in its budget process:
General Fund – revenues and expenditures to carry out basic governmental
activities such as police and fire, recreation, planning, legal services, admin-
istrative services, etc. (unrestricted).
Special Revenue Funds – revenues derived from specific taxes or other ear-
marked revenue sources, usually required by statute or ordinance to finance
particular activities. Highway User Revenue Fund (HURF), grants, and the
Excise Tax Funds are examples of special revenue funds.
Debt Service Funds – established to account for the accumulation of re-
sources for, and the payment of, general long-term debt principal and inter-
est. Municipal Property Corporation (MPC) and Community Facilities District
(CFD) funds are included within the debt service funds.
Capital Projects Funds – to account for the purchase or construction of ma-
jor capital facilities, heavy equipment, park improvements and major road
improvements. The Capital Projects Fund revenues are derived from excess
General Fund revenues and 50% of the construction related local sales tax.
Budget Process
The Height of Desert Living 127
When can a citizen have input into the budget process?
Town staff welcomes comments and suggestions throughout the year. The first op-
portunity for the Town Council to contribute to the budget is during the annual
goal setting retreat which is typically held around the beginning of the calendar
year. The proposed budget is presented to the public and Town Council in April/
May at which time a public hearing is held to receive input. This hearing is the op-
portunity to increase the budget for the next fiscal year before the maximum
spending amount is established. Once the maximum spending amount is adopted
as the tentative budget, line items can only be exchanged or decreased prior to
the budget’s final adoption.
Budget Process
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Budget Schedule
Budget Schedule FY16-17 Budget Schedule FY16-17
Mon, November 30, 2015 5 year Revenue Forecast due to Town Manager
Mon, December 17, 2015 Staff budget “kick-off” meeting in the Council Chambers
Thu, January 14, 2016 Preliminary operating budgets entered into MUNIS; with
Staffing Requirements and budget supplements due to Finance
Thu, February 4, 2016 Department/Division templates due to Finance for inclusion in budget
book
Thu, February 11, 2016 Council Retreat Session – Priorities for FY15-16; Council receives
preliminary CIP Budget & Strategic Plan Review
Final operating budgets entered into MUNIS
Mon-Thu, February 22 - 25, 2016 Department presentations due to Town Manager
Thu, March 3, 2016 Final revenue projections entered into MUNIS
Tues, March 8, 2016 Council Special Session @ 5:30 PM – Consideration of projects listed in
the CIP
Mon, March 28, 2016 Staff to publish fee and tax levy notice on website for legal compliance
Mon, April 11, 2016 Council receives proposed budget – the proposed budget is posted
online & the Resolution exhibit schedules are prepared by Finance for
Legal
Tues, April 19, 2016 Council Budget Special Session @ 5:30 PM
*Wed, April 20, 2016 Council Budget Special Session @ 5:30 PM, *if needed
Tues, April 26, 2016 Public Outreach/Open House (6:00 – 6:30 PM)
Thu, May 5, 2016 Town, CMD & EMCFD Meetings – Adoption of Tentative Budgets
Thu, June 2, 2016 Town, CMD & EMCFD Meetings – Adoption of Final Budget
Thu, June 16, 2016 Town, CMD & EMCFD Meetings – Adoption of Tax Levy
The Height of Desert Living 129
OPERATING BUDGETS
MAYOR & TOWN COUNCIL
ADMINISTRATION
MUNICIPAL COURT
GENERAL GOVERNMENT
PUBLIC WORKS
DEVELOPMENT SERVICES
COMMUNITY SERVICES
LAW ENFORCEMENT
FIRE & EMERGENCY MEDICAL
Operating Budgets
The Height of Desert Living 130
Operating Budgets
Organization Chart
Department Directors
Town Manager Grady Miller
Finance Director Craig Rudolphy
Presiding Judge Robert Melton
Community Services Director Mark Mayer
Development Services Director Vacant
Public Works Director Paul Mood
Fire Chief Chief Randy Roberts,
Rural/Metro Corporation
District Commander Captain David Letourneau,
Maricopa County Sheriff’s Office
Town Prosecutor Mark Iacovino
The Law Office of Mark Iacovino
Town Attorney Andrew McGuire,
Development
Services
Citizens of Fountain Hills
Presiding Judge
Town of Fountain Hills Organization
Engineering Streets
Recreation /
Tourism
Community
ServicesFire / EMS Administration Law
Enforcement
Town Manager Town Attorney
Community
Center
Code
Enforcement
Building Safety
Facilities
Finance /
Information
Technology
Town Clerk
Administrative
Services
Senior
Services
Parks
Executive Assistant
Town Prosecutor
Economic
Development
Appointed
by Council
Contracted
Volunteer
Program
Mayor and Town Council
Public Works
GIS
Planning
Inspection
The Height of Desert Living 131
Mayor & Town Council
Operating Budgets
Mayor & Town Council
The Height of Desert Living 132
MAYOR & TOWN COUNCIL
Mission Statement
The Mayor & Town Council are charged with serving the best interests of the com-
munity by providing for its safety and well-being; respecting its special, small-
town character and quality of life; providing superior public services; sustaining
the public trust through open and responsive government; and maintaining the
stewardship and preservation of its financial and natural resources.
FRONT ROW: Councilmember Cassie Hansen, Mayor Linda M. Kavanagh, Council-
member Cecil A. Yates
BACK ROW: Councilmember Alan Magazine, Vice Mayor Henry Leger, Council-
member Dennis Brown, Councilmember Nick DePorter
Operating Budgets
Mayor & Town Council
The Height of Desert Living 133
Department Overview
The Town Council is comprised of the Mayor and six Councilmembers, all of whom
are elected at large to serve the citizens of the Town of Fountain Hills. The term of
office for the Mayor is two years, and Councilmembers serve overlapping terms of
four years. The corporate powers of the Town are vested in the Council and are
exercised only as directed or authorized by law via ordinance, resolution, order or
motion. The Council appropriates funds and provides policy direction to Town staff.
The Council appoints a Town Manager, who is responsible for the day-to-day ad-
ministration of the Town. The Council also appoints the Presiding Judge, Town At-
torney, and Town Prosecutor.
Operating Budgets
Mayor & Town Council
Administration
100%
Use of Funds -Mayor & Town Council -By Program
Where does the money go?
Total Proposed Budget = $72,545
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration $ 76,799 $ 82,680 $ 80,084 $ 72,545
Total $ 76,799 $ 82,680 $ 80,084 $ 72,545
Expenditures by Program
The Height of Desert Living 134
Operating Budgets
Mayor & Town Council
Operational Priorities for FY16-17
Stabilize Town Finances
Pavement Management Program
Economic Development Plan
Fire Station #2 Relocation
Fountain Lake Water Quality
Facilities Reserve Fund
Traffic Studies
State Land
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages $ 60,144 $ 60,143 59,703$ 54,652$
Employment Taxes 4,386 3,892 3,730 3,577
Benefits 5,370 6,267 5,687 5,306
Dues and Memberships 360 393 360 -
Meetings and Training 2,491 1,772 5,634 5,420
Maintenance and Repair 246 99 - -
Contractual Services - 2,995 1,740 240
Supplies 1,396 4,746 1,200 1,200
Equipment/Improvement 127 412 - -
Internal Service 2,279 1,961 2,030 2,150
Total $ 76,799 $ 82,680 $ 80,084 $ 72,545
Expenditures by Category
Wages
76%
Employment
Taxes
5%Benefits
7%
Meetings and
Training
7%
Supplies
2%
Internal Service
3%
Use of Funds -Mayor & Town Council -By Category
Where does the money go?
Total Proposed Budget = $72,545
The Height of Desert Living 135
STRATEGIC PLAN GOALS FOR FY16-17
From the Values listed in the Strategic Plan 2010, Council identified the following
Strategic Directions as Goals for FY16-17.
Operating Budgets
Mayor & Town Council
The Height of Desert Living 136
Operating Budgets
Mayor & Town Council
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time 27,144$ 23,693$ 23,703$ 18,652$
Salaries-Part Time 33,000 36,450 36,000 36,000
FICA 2,251 2,260 2,232 2,232
Medicare 863 861 866 792
Workers Compensation 548 284 234 144
Unemployment Insurance 724 487 398 409
Group Health Insurance 2,438 3,305 2,738 2,877
Group Dental Insurance 152 167 153 208
Group Vision Insurance 23 28 23 29
Disability Insurance 66 86 87 79
Retirement 2,617 2,604 2,607 2,051
Life Insurance 74 75 79 62
Dues, Subscript & Publicat 360 393 360 -
Meetings & Training 2,491 1,772 5,634 5,420
Sign Repair & Replacement 246 100 - -
Legal Fees - 2,773 - -
Printing Expense - 223 240 240
Community Contracts/Events - 315 1,500 -
Office Supplies 1,055 493 100 100
Food & Beverage Supplies 341 3,938 250 250
Program Materials - - 850 850
Peripherals 127 - - -
Furniture/Appliances - 412 - -
ISF-Copier Charges 199 81 200 100
ISF-Mail Service Charges 36 43 30 50
ISF-Motor Pool Charges - 40
ISF-Telecom Charges 2,044 1,797 1,800 2,000
Sub total Expenditures 76,799 82,680 80,084 72,545
Transfers Out - - - -
Total Mayor & Council 76,799$ 82,680$ 80,084$ 72,545$
FY16-17 Proposed Budget
Summary of Expenditures
Mayor & Council
The Height of Desert Living 137
Administration
Operating Budgets
Administration
The Height of Desert Living 138
Operating Budgets
Administration Department
Note: Numbers in parentheses represent full-time equivalents (FTE).
Town Manager
Executive Assistant
Volunteer
Coordinator
ADMINISTRATION DEPARTMENT
Network and IT
Administrator
Financial Services Tech
Accountant
*Customer Service Rep II (.5)
Finance Director Town Clerk Administrative
Services Director
Economic
Development
Director
* Part time
Full Time
*Customer Service Rep II (.5)
*Accounting Clerk (.63)
*Accounting Clerk (.63)
The Height of Desert Living 139
Operating Budgets
Administration Department
ADMINISTRATION
Mission Statement
The Administration Department is dedicated to serving the citizens of Fountain
Hills by providing administrative direction and support to the Town’s Departments.
Administration provides accurate and current information on Council legislation
and administrative actions; provides for the delivery of comprehensive financial
services to internal and external customers; provides support to Town staff;
reaches out to political leaders and geographical neighbors to continue to grow re-
lationships in the best interests of the Town; and enhances the Town’s economic
base through business attraction, retention and business vitality activities.
Department Overview
The Administration Department is made up of seven (7) Divisions and one (1) ser-
vice function: Town Manager, Town Clerk, Administrative Services, Finance, Infor-
mation Technology, Economic Development, Legal Services, and the Volunteer
Program. The Town Manager provides direct supervision over the Town Clerk, Ad-
ministrative Services, Finance, Economic Development, and the Volunteer Pro-
gram. The Town Manager also administers the budget for Legal Services. The Fi-
nance Director is responsible for Finance and Information Technology. The Admin-
istrative Services Director is responsible for Human Resources and Risk Manage-
ment.
Variance Explanations:
Town Manager: Various Town-wide, non-departmental expenditures previously
reported under this division have been relocated into the General Government de-
partment.
Division
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Town Manager 577,643$ 654,775$ 451,463$ 298,057$
Information Technology 253,853 237,468 265,975 267,262
Town Clerk 141,316 132,117 130,490 155,603
Human Resources/Risk Mgmt. 321,961 360,033 401,120 445,951
Finance 362,897 373,437 518,221 528,677
Economic Development - 90,000 - -
Legal Services 300,554 354,434 388,254 396,950
Total 1,958,224$ 2,202,264$ 2,155,523$ 2,092,500$
Expenditures by Division
The Height of Desert Living 140
Operating Budgets
Administration Department
Town Manager
14%
Information
Technology
13%
Town Clerk
7%
Human
Resources/Risk
Mgmt.
21%
Finance
26%
Legal Services
19%
Use of Funds -Administration -By Division
Where does the money go?
Total Proposed Budget = $2,092,500
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Accounting 38,113$ 33,003$ 116,656$ 199,347$
Administration 625,601 760,347 475,275 776,591
Attorney Services 205,137 257,683 293,454 396,950
Audit Services 68,946 96,157 98,020 -
Budget 56,545 50,268 51,951 -
Customer Service 32,151 19,297 18,762 36,264
Elections 57,432 41,316 34,840 -
Legislation 38,488 41,443 46,655 14,090
Licensing 45,436 49,243 49,277 51,388
Network Administration 145,728 132,268 159,391 -
Operations - - - 178,630
Payroll 16,291 22,139 23,668 -
Public Defender 3,750 6,750 4,800 -
Prosecutor 91,667 90,000 90,000 -
Purchasing 28,341 46,269 48,247 57,544
Records Management 15,550 15,968 16,206 -
Recruitment 21,110 29,209 30,152 -
Risk Management 243,193 257,612 276,779 301,272
Social/Community Services 30,615 32,934 32,683 -
Support 54,487 41,883 42,451 -
Strategic Planning 22,040 16,115 57,259 -
Training & Development 4,389 2,536 17,500 -
Treasury 41,053 41,702 42,902 -
Video Services 17,188 11,580 13,233 -
Volunteers 44,024 66,315 75,435 80,424
Web Site 10,949 40,227 39,927 -
Total 1,958,224$ 2,202,264$ 2,155,523$ 2,092,500$
Expenditures by Program
The Height of Desert Living 141
Operating Budgets
Administration Department
Variance Explanations:
Accounting/Audit Services/Budget/Treasury: Programs were combined into Ac-
counting for more efficient managing and reporting purposes.
Administration/Elections/Payroll/Records Management/Recruitment/Strategic Plan-
ning/Training & Development: Programs were combined into Administration for
more efficient managing and reporting purposes.
Attorney Services/Public Defender/Prosecutor: Programs were combined into At-
torney Services for more efficient managing and reporting purposes.
Customer Service: The increase is a result of personnel allocation changes.
Legislation: The decrease is a result of personnel allocation changes.
Network Administration/Operations/Support/Video Services/Web Site: Programs
were combined into Operations for more efficient managing and reporting pur-
poses.
Risk Management: The increase is a result of rising insurance costs.
Social/Community Services: The expenditures were relocated to the General Gov-
ernment department.
Accounting
10%
Administration
36%
Attorney Services
19%
Audit
Services
3%
Licensing
2%
Operations
9%
Purchasing
3%
Risk
Management
14%
Volunteers
4%
Use of Funds -Administration -By Program
Where does the money go?
Total Proposed Budget = $2,092,500
Note: Programs that account for 1% of the total are not shown on the chart.
The Height of Desert Living 142
Operating Budgets
Administration Department
Variance Explanations:
Meetings and Training: The increase is a result of two additional conferences, one
each for the Town Manager and the Town Clerk.
Transfers/Contingency: The amounts were relocated in the new General Govern-
ment department.
Capital Expenditures: FY15-16 budget reflected a one-time expenditure for soft-
ware.
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 682,418$ 675,705$ 687,792$ 740,897$
Employment Taxes 22,671 16,034 15,357 18,076
Benefits 119,836 158,636 157,092 138,724
Dues & Memberships 126,588 118,975 138,746 128,342
Meetings and Training 10,469 10,325 28,835 38,851
Maintenance and Repair 3,369 3,736 5,050 8,000
Utilities 2,742 2,538 1,680 1,800
Contractual Services 674,579 733,108 884,736 927,404
Supplies 23,434 23,868 28,272 31,774
Equipment 43,374 16,720 36,862 32,400
Internal Service 20,360 26,625 28,975 26,232
Transfers 228,384 396,500 130,000 -
Contingency - - 6,351 -
Capital Expenditures - 19,494 5,775 -
Total 1,958,224$ 2,202,264$ 2,155,523$ 2,092,500$
Expenditures by Category
Wages
35%
Benefits
7%Dues &
Memberships
6%
Meetings and
Training
2%
Contractual
Services
44%
Supplies
2%Equipment
2%
Contingency
5%
Use of Funds -Administration -By Category
Where does the money go?
Total Proposed Budget = $2,092,500
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 143
Operating Budgets
Administration Department
FY15-16 Department Accomplishments
FY16-17 Objectives
Initiative Strategic Value
Enhanced Town Website CR1–Civic Responsibility
Implemented an Environmental Fee ES2–Environmental Stewardship
Initiative Strategic Value Estimated Cost/Funding
Source
Implement and Fund Infra-
structure Facilities Replace-
ment
I2–Maintain and Improve Com-
munity Infrastructure $1 million transfer from Gen-
eral Fund Reserves
Create a Communications Plan
for Town of Fountain Hills CR4, CR7–Civic Responsibility $10,000 one time funding from
General Fund to create a com-
munications plan
Continue investment in Pave-
ment Management Program I3–Maintain and Improve Com-
munity Infrastructure $1 million from HURF, includes
Excise Tax and CIP Funds
Promote quality development
and actively assist new busi-
nesses, retain current busi-
nesses
EV1, EV3, EV4–Economic Vital-
ity Economic Development and
Development Services staff
and budgets
Conduct bi-annual Citizens
Academy
CR4–Civic Responsibility This expense is in department
operating budgets
The Height of Desert Living 144
Operating Budgets
Administration Department
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time 546,177$ 637,991$ 653,797$ 667,625$
Salaries-Part Time 135,998 36,307 33,995 73,272
Overtime 243 1,406 - -
FICA 8,423 2,251 2,108 4,543
Medicare 9,616 9,487 9,887 10,655
Workers Compensation 2,955 3,177 2,655 1,930
Unemployment Insurance 1,677 1,118 707 948
Group Health Insurance 53,481 79,982 77,134 56,913
Group Dental Insurance 3,536 4,396 3,991 4,158
Group Vision Insurance 495 648 585 409
Disability Insurance 1,364 2,007 2,368 2,781
Retirement 59,451 69,667 70,888 72,246
Life Insurance 1,509 1,935 2,126 2,217
Licenses/Filing Fees 87,794 75,786 94,720 103,955
Dues, Subscript & Publicat 38,794 43,189 44,026 24,387
Training/Cont Ed 5,550 2,385 28,835 36,726
Meetings & Training 4,919 7,940 - 2,125
Equipment Maint/Repair 1,364 1,687 5,000 5,000
Office Equip Maint/ Repair 1,901 1,694 - 3,000
Other Maint/Repair - 134 - -
Sign Repair & Replacement 104 221 50 -
Telecommunications 2,742 2,538 1,680 1,800
Auditing Expense 53,260 53,260 53,874 99,500
Professional Fees 20,013 40,386 86,792 52,258
Legal Fees 296,698 350,584 384,623 298,900
Management Fees 15,925 15,755 16,225 16,375
Insurance Expense 218,629 222,795 244,013 264,300
Printing Expense 8,163 2,134 4,465 1,965
Advertising/Signage 6,090 5,195 10,119 12,390
Intergovt Agreements 22,993 9,202 49,845 51,000
Constituent Communication - - 1,000 -
Contractual Services - 535 - -
Bank/Merc Acct Fees 8,608 9,064 9,220 10,320
Election Expense - - - 25,236
Community Contracts/Events 24,200 24,200 24,200 -
ActiveNet Fees - - 360 360
Prosecutor Fees - - - 90,000
Public Defender Fees - - - 4,800
Office Supplies 5,211 3,535 5,741 5,791
Cleaning/Janitorial Supplies - 39 10 10
Operating Supplies 4,384 3,069 5,780 6,690
Food & Beverage Supplies 7,000 6,886 8,620 9,400
Program Materials 6,262 9,981 7,365 9,127
Uniforms 87 45 - -
Postage & Delivery 372 314 756 756
Miscellaneous Expense 118 - - -
Software 3,654 1,373 7,400 550
Hardware/Peripherals 39,358 14,632 29,325 31,850
Peripherals 362 195 - -
Furniture/Appliances - - 137 -
Equipment - 519 - -
ISF-Copier Charges 9,713 14,044 17,245 12,955
ISF-Mail Service Charges 4,713 7,398 5,665 6,727
ISF-Motor Pool Charges 161 217 220 220
ISF-Telecom Charges 5,773 4,967 5,845 6,330
Contingency - - 6,351 -
Capital Expenditures - 19,494 5,775 -
Sub total Expenditures 1,729,840 1,805,764 2,025,523 2,092,500
Transfers Out 228,384 396,500 130,000 -
Total Administration 1,958,224$ 2,202,264$ 2,155,523$ 2,092,500$
FY16-17 Proposed Budget
Summary of Expenditures
Administration Department
The Height of Desert Living 145
Town Manager Division
Service Delivery Plan
Provide leadership to ensure a high quality of life for the citizens of Fountain Hills
by utilizing Town resources to the greatest extent possible and offering superior
service. Work in conjunction with the Town Council and the Strategic Planning Ad-
visory Commission (SPAC) for successful implementation of Operational Priorities
and Strategic Plan Goals. Per direction and approval of the Town Council, adminis-
ter fees for service contracts and administer the Volunteer Program.
Variance Explanations:
Administration/Strategic Planning: Programs were combined into Administration
for more efficient managing and reporting purposes.
Meetings and Training: The increase is a result of two additional conferences, one
each for the Town Manager and the Town Clerk.
Social/Community Services: Amounts were transferred to the new General Gov-
ernment Department.
Operating Budgets
Town Manager Division
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration $ 480,964 $ 539,412 286,086$ 217,633$
Social/Community Services 30,615 32,934 32,683 -
Strategic Planning 22,040 16,114 57,259 -
Volunteers 44,024 66,315 75,435 80,424
Total $ 577,643 $ 654,775 $ 451,463 $ 298,057
Expenditures by Program
Administration
73%
Volunteers
27%
Use of Funds -Town Manager -By Program
Where does the money go?
Total Proposed Budget = $298,057
The Height of Desert Living 146
Operating Budgets
Town Manager Division
Variance Explanations:
Benefits: The decrease is a result of significant savings from changing health in-
surance carriers.
Dues & Memberships/Contractual Services/Transfers/Contingency: Amounts were
transferred to the new General Government Department.
Meetings and Training: The increase is a result of two additional conferences, one
each for the Town Manager and the Town Clerk.
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 235,065$ 222,387$ 227,258$ 219,352$
Employment Taxes 6,976 4,481 4,267 3,855
Benefits 40,700 50,799 52,124 36,806
Dues & Memberships 18,927 19,948 21,147 2,057
Meetings and Training 1,905 2,406 3,400 9,025
Maintenance and Repair 591 864 50 -
Utilities 778 768 780 900
Contractual Services 28,124 24,922 65,719 2,840
Supplies 11,527 14,427 13,380 17,002
Equipment - 546 137 -
Internal Service 4,666 6,727 6,850 6,220
Transfers 228,384 306,500 50,000 -
Contingency - - 6,351 -
Total 577,643$ 654,775$ 451,463$ 298,057$
Expenditures by Category
Wages
74%
Benefits
12%
Meetings and
Training
3%
Supplies
6%
Internal
Service
2%
Use of Funds -Town Manager -By Category
Where does the money go?
Total Proposed Budget = $298,057
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 147
Operating Budgets
Town Manager Division
Activities/Results
The Town Volunteer Program presents an avenue in which the town and its resi-
dents can work together to provide enhanced services to the community, person-
nel cost savings, as well as opportunities for volunteers to utilize their many tal-
ents. The volunteers enable new and innovative programs, such as the Art Docent
Walk and Save Our Sculpture Program as well as the Give a Lift transportation
program that could not otherwise be offered, as well as supplement and compli-
ment existing programs and services.
The Town presently works with more than 750 volunteers and, in 2014, provided
over 25,000 hours, at an overall cost savings to the Town of $559,000! (using
data collected by the U.S. Census Bureau and the Bureau of Labor Statistics; AZ
hourly volunteer value was $22.37).
190 Volunteers delivered 4,800 meals to homebound residents in 2014
42 volunteers provided over 1000 rides through the Give a Lift Program
Over 250 volunteers helped with:
Teen Court - 26
Halloween in the Hills - 40
Ballet Under the Stars - 21
Movie in the Park - 12
Town Hall receptions - 11
Guided Hikes - 43
Decorating the Community Center for the Holidays and offering a Christ-
mas party for families - 104
92 Volunteers helped make Turkey Trot another success this year
42 Volunteers provide excellent customer service and welcome residents and
visitors at reception desks
8 Volunteers currently provide specialized support to staff in a variety of func-
tions: procurement, accounting, special projects, archiving, and data entry
throughout the town
300 Volunteers served during the Make a Difference Day event, making a great
difference in the homes of 40 residents
12 Volunteers keep our public art pieces clean through the Save Our Sculp-
tures; 5 Volunteers are ready to lead art walk tours
100’s of Volunteers assist with special events throughout the year, such as St.
Patrick’s Day, the Oktoberfest, Pitch, Hit, and Run, the Eggstravaganza, and
serving at the Tourism Booth at all events
100 Volunteers keep the streets clean through the Adopt a Street program
21 Volunteers build and maintain trails
16 youth serve as Volunteers on the Mayor’s Youth Council, a civic and service
program
55 Volunteers serve on Advisory Committees, Boards, and Commissions
Our Town relies today, more than ever, upon the volunteer service of our residents
and is grateful for the incredible value and enhanced services that they bring to
Fountain Hills.
The Height of Desert Living 148
Operating Budgets
Town Manager Division
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time 206,378$ 222,387$ 227,258$ 219,352$
Salaries-Part Time 28,688 - - -
FICA 1,779 - - -
Medicare 3,321 3,137 3,209 3,094
Workers Compensation 1,502 1,034 863 562
Unemployment Insurance 375 310 195 199
Group Health Insurance 16,418 24,080 24,801 10,987
Group Dental Insurance 988 1,334 1,360 798
Group Vision Insurance 140 199 195 107
Disability Insurance 525 720 810 897
Retirement 22,028 23,796 24,224 23,302
Life Insurance 601 669 734 715
Dues, Subscript & Publicat 18,927 19,948 21,147 2,057
Meetings & Training 1,905 2,406 3,400 6,900
Boards & Commissions - - - 2,125
Office Equip Maint/ Repair 487 508 - -
Other Maint/Repair - 134 - -
Sign Repair & Replacement 104 222 50 -
Telecommunications 778 768 780 900
Professional Fees 3,750 - 40,300 800
Printing Expense 70 76 - -
Advertising/Signage 104 111 1,219 2,040
Contractual Services - 535 - -
Community Contracts/Events 24,200 24,200 24,200 -
Office Supplies 1,864 1,081 1,820 2,240
Operating Supplies 2,138 1,316 2,410 3,070
Food & Beverage Supplies 5,063 5,576 6,020 6,800
Program Materials 2,035 6,123 2,795 4,557
Uniforms 87 45 - -
Postage & Delivery 339 286 335 335
Hardware - 546 - -
Furniture/Appliances - - 137 -
ISF-Copier Charges 3,027 4,780 4,105 3,900
ISF-Mail Service Charges 396 996 1,325 1,050
ISF-Motor Pool Charges 161 - 120 120
ISF-Telecom Charges 1,081 952 1,300 1,150
Contingency - - 6,351 -
Sub total Expenditures 349,259 348,275 401,463 298,057
Transfers Out 228,384 306,500 50,000 -
Total Town Manager 577,643$ 654,775$ 451,463$ 298,057$
FY16-17 Proposed Budget
Summary of Expenditures
Town Manager
The Height of Desert Living 149
Town Clerk Division
Service Delivery Plan
The Town Clerk serves as the Town’s custodian of records and election official who
conducts municipal elections and who coordinates all related activities in the most
efficient and effective manner and in full compliance with all applicable State Stat-
utes and Town Code provisions. The Town Clerk maintains documents necessary
for the effective administration and operation of municipal government and pre-
serves the Town’s permanent records.
Variance Explanations:
Administration/Elections/Records Management: Programs were combined into Ad-
ministration for more efficient managing and reporting purposes.
Legislation: The decrease is a result of personnel allocation changes.
Operating Budgets
Town Clerk Division
Administration
91%
Legislation
9%
Use of Funds -Town Clerk -By Program
Where does the money go?
Total Proposed Budget = $155,603
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration 29,846$ 33,390$ 32,789$ 141,513$
Elections 57,432 41,316 34,840 -
Legislation 38,488 41,443 46,655 14,090
Records Management 15,550 15,968 16,206 -
Total 141,316$ 132,117$ 130,490$ 155,603$
Expenditures by Program
The Height of Desert Living 150
Operating Budgets
Town Clerk Division
Variance Explanations:
Benefits: The decrease is a result of significant savings from changing health in-
surance carriers.
Contractual Services: FY15-16 is an election year for the Town’s Mayor and Coun-
cil elections; therefore, a Primary and General Election were included in the
budget. The General Election funding will only be expended if a “run-off” election is
required to be held in November. Election costs are based on the consolidate ballot
rate of $.50 per registered voter as local Town candidates are on the same ballot
as County, State, Federal and Presidential candidates. Election costs also include
the cost of election notice publication and the Spanish translation of election no-
tices that are required to be prepared for the Mayor and Council Candidate elec-
tions. Reminder: Spanish translation of voter information is required by Federal
law.
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 80,988$ 83,206$ 84,137$ 88,388$
Employment Taxes 1,471 1,594 1,620 1,589
Benefits 21,051 21,395 22,290 16,712
Dues & Memberships 354 467 870 720
Meetings and Training 983 2,657 2,304 4,967
Maintenance and Repair 487 508 - -
Contractual Services 33,066 18,738 15,140 39,326
Supplies 468 264 1,001 551
Equipment - - 50 50
Internal Service 2,448 3,288 3,078 3,300
Total 141,316$ 132,117$ 130,490$ 155,603$
Expenditures by Category
Wages
58%
Benefits
11%
Meetings and
Training
3%
Contractual
Services
25%
Internal Service
2%
Use of Funds -Town Clerk -By Category
Where does the money go?
Total Proposed Budget = $155,603
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 151
Performance Measures
Quality
Productivity
Operating Budgets
Town Clerk Division
Activities/Results
FY13-14
Actual FY14-15
Actual FY15-16
Estimate FY16-17
Target
Registered Voters: Bond Election (Nov)
Primary (Mar)
General (May) Primary (Aug)
General (Nov)
N/A
16,043
16,074
16,031
16,213
Not Town
Election
17,000
18,500
Voter Turnout % Bond Election (Nov)
Primary (Mar)
General (May)
Primary (Aug)
General (Nov)
N/A
39%
34%
43%
38%
Not Town
Election
41%
45%
FY13-14
Actual FY14-15
Actual FY15-16
Estimate FY16-17
Target
Town Council Agenda /Meeting notices posted 30/19 36/18 38/20 30/20
Requests for Public Information processed 149 148 175 150
FY13-14
Actual FY14-15
Actual FY15-16
Estimate FY16-17
Target
Percentage of contracts processed within 5
business days after approval
100% 100% 100% 100%
Percentage of agenda and meeting notices
posted in compliance legal requirements
100% 100% 100% 100%
The Height of Desert Living 152
Operating Budgets
Town Clerk Division
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time 80,988$ 83,206$ 84,137$ 88,388$
Medicare 1,084 1,117 1,220 1,281
Workers Compensation 259 394 327 233
Unemployment Insurance 129 83 73 75
Group Health Insurance 10,912 10,968 11,736 5,643
Group Dental Insurance 648 633 629 594
Group Vision Insurance 90 90 89 82
Disability Insurance 241 289 307 374
Retirement 8,908 9,153 9,255 9,723
Life Insurance 251 262 274 296
Licenses/Filing Fees 7 - 70 70
Dues, Subscript & Publicat 347 467 800 650
Training/Cont Ed 271 - - -
Meetings & Training 712 2,657 2,304 4,967
Office Equip Maint/Repair 487 508 - -
Professional Fees 5,841 8,065 10,740 10,290
Printing Expense 6,457 - - -
Advertising/Signage 3,775 2,472 4,400 3,800
Election Expense - - - 25,236
Intergovt Agreements 16,993 8,201 - -
Office Supplies 468 264 801 351
Postage & Delivery - - 200 200
Software - - 50 50
ISF-Copier Charges 2,176 3,043 2,750 3,000
ISF-Mail Service Charges 32 34 98 50
ISF-Telecom Charges 240 211 230 250
Sub total Expenditures 141,316 132,117 130,490 155,603
Transfer Out - - - -
Total Town Clerk 141,316$ 132,117$ 130,490$ 155,603$
FY16-17 Proposed Budget
Summary of Expenditures
Town Clerk
The Height of Desert Living 153
Administrative Services Division
Service Delivery Plan
Lead the organization in the acquisition, maintenance, development, supervision
and measurement of the human assets and the results of their work (quality, pro-
ductivity and service). Protect the Town’s assets from loss and minimize employee
injuries on the job.
Variance Explanations:
Administration/Payroll/Recruitment/Training & Development: Programs were com-
bined into Administration for more efficient managing and reporting purposes.
Risk Management: The increase is a result of rising insurance costs.
Operating Budgets
Administrative Services Division
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration 36,978$ 48,537$ 53,020$ 144,679$
Payroll 16,291 22,139 23,668 -
Recruitment 21,110 29,209 30,153 -
Risk Management 243,193 257,612 276,779 301,272
Training & Development 4,389 2,536 17,500 -
Total 321,961$ 360,033$ 401,120$ 445,951$
Expenditures by Program
Administration
32%
Risk
Management
68%
Use of Funds -Administrative Services
By Program
Where does the money go?
Total Proposed Budget = $445,951
The Height of Desert Living 154
Operating Budgets
Administrative Services Division
Variance Explanations:
Benefits: The increase is a result of change in the election of benefits.
Contractual Services: The increase is a result of rising insurance costs.
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 72,114$ 94,927$ 95,692$ 98,326$
Employment Taxes 6,012 2,174 1,831 1,758
Benefits 66 18,195 10,925 22,423
Dues & Memberships 762 546 1,774 1,530
Meetings and Training 4,389 2,277 18,500 21,000
Maintenance & Repair 163 169 - -
Contractual Services 230,121 235,517 262,514 291,418
Supplies 6,886 5,161 7,866 8,266
Equipment - 206 - -
Internal Service 1,448 861 2,018 1,230
Total 321,961$ 360,033$ 401,120$ 445,951$
Expenditures by Category
Wages 22%
Benefits 5%
Meetings and
Training 5%
Contractual
Services 65%
Supplies 2%
Use of Funds -Administrative Services
By Category
Where does the money go?
Total Proposed Budget = $445,951
The Height of Desert Living 155
Performance Measures
Quality
Productivity
Operating Budgets
Administrative Services Division
Activities/Results
FY13-14
Actual FY14-15
Actual FY15-16
Estimate FY16-17
Target
Increase the percentage of employee per-
formance reviews completed on schedule 90% 90% 80% 97%
Increase or maintain the number of applica-
tions received per recruitment for non-
exempt positions
22 20 23 25
Increase or maintain the number of applica-
tions received per recruitment for exempt
positions
20 18 40 40
FY13-14
Actual FY14-15
Actual FY15-16
Estimate FY16-17
Target
Decrease the number of days lost to injury
per workers’ compensation claim 49 0 14 0
Maintain the turnover rate of full-time em-
ployees at an acceptable rate 13% 4% 17% 6%
FY13-14
Actual FY14-15
Actual FY15-16
Estimate FY16-17
Target
Number of full-time employees departed from
Town service 6 3 6 0
Number of exit interviews conducted 3 1 6 0
Ensure supervisors receive performance
evaluation documentation four weeks in ad-
vance
100% 95% 95% 100%
Quarterly track and analyze performance
evaluation trends, including number of per-
formance evaluations that were late, type of
increases each employee received, etc.
100% 100% 100% 100%
Number of exempt recruitments conducted 6 2 2 1
Number of full-time non-exempt recruitments
conducted 1 2 2 2
Average number of days to fill a vacancy 30 35 37 30
Number of workers’ compensation claims due
to injury 1 3 1 0
The Height of Desert Living 156
Operating Budgets
Administrative Services Division
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time 716$ 92,315$ 95,692$ 98,326$
Salaries-Part Time 71,398 2,612 - -
FICA 4,417 162 - -
Medicare 1,044 1,372 1,386 1,425
Workers Compensation 262 455 373 259
Unemployment Insurance 290 184 72 74
Group Health Insurance - 7,004 - 10,388
Group Dental Insurance - 398 - 853
Group Vision Insurance - 59 - -
Disability Insurance (13) 308 343 402
Retirement 79 10,155 10,270 10,450
Life Insurance - 271 312 330
Licenses/Filing Fees - 125 125 125
Dues, Subscript & Publicat 762 421 1,649 1,405
Training/Cont Ed 4,389 2,015 - -
Meetings & Training - 262 18,500 21,000
Office Equip Maint/Repair 162 170 - -
Professional Fees 10,171 11,321 15,252 20,668
Legal Fees - - 600 1,000
Insurance Expense 218,629 222,795 244,013 264,300
Printing Expense - 132 150 150
Advertising/Signage 1,320 1,268 2,500 5,300
Office Supplies 445 204 500 900
Cleaning/Janitorial Supplies - - 10 10
Operating Supplies 314 - 400 400
Food & Beverage Supplies 1,938 1,311 2,600 2,600
Program Materials 4,082 3,638 4,240 4,240
Postage & Delivery 8 8 116 116
Small Tools 100 - - -
Hardware/Peripherals - 206 - -
ISF-Copier Charges 837 215 1,135 310
ISF-Mail Service Charges 130 193 427 420
ISF- Motor Pool Charges - 30 - -
ISF-Telecom Charges 481 424 455 500
Sub total Expenditures 321,961 360,033 401,120 445,951
Transfers Out - - - -
Total Administrative Services 321,961$ 360,033$ 401,120$ 445,951$
FY16-17 Proposed Budget
Summary of Expenditures
Administrative Services
The Height of Desert Living 157
Finance Division
Service Delivery Plan
Provide efficient and cost effective financial oversight of both the short and long-
term components of the Town’s functions. Provide safe, secure and effective cash,
banking, merchant service, tax service and debt service administration for the
Town.
Variance Explanations:
Accounting/Audit Services/Budget/Treasury: Programs were combined into Ac-
counting for more efficient managing and reporting purposes.
Administration/Customer Service/Purchasing: The increase is a result of personnel
allocation changes.
Operating Budgets
Finance Division
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Accounting 38,113$ 33,004$ 116,656$ 199,347$
Administration 52,312 37,497 92,406 184,134
Audit Services 68,946 96,157 98,020 -
Budget 56,545 50,268 51,951 -
Customer Service 32,152 19,297 18,762 36,264
Licensing 45,436 49,243 49,277 51,388
Purchasing 28,341 46,269 48,247 57,544
Treasury 41,052 41,702 42,902 -
Total 362,897$ 373,437$ 518,221$ 528,677$
Expenditures by Program
Accounting
37%
Administration
35%
Customer Service
7%
Licensing
10%
Purchasing
11%
Use of Funds -Finance -By Program
Where does the money go?
Total Proposed Budget = $528,677
The Height of Desert Living 158
Variance Explanations:
Wages: The increase is a result of personnel allocation changes and an amount
was added for a new part-time accounting clerk position.
Contractual Services: Amounts were added for additional audit services.
Transfers: FY15-16 reflected a one-time transfer to the new Environmental Fund.
Operating Budgets
Finance Division
Wages
50%Employment
Taxes
2%
Benefits
9%
Contractual
Services
34%
Internal Service
2%
Use of Funds -Finance -By Category
Where does the money go?
Total Proposed Budget = $528,677
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 213,445$ 209,382$ 213,825$ 264,571$
Employment Taxes 6,611 6,436 6,334 9,596
Benefits 37,222 52,765 55,603 48,414
Dues & Memberships 3,037 2,928 3,105 2,785
Meetings and Training 3,192 2,949 4,631 3,859
Maintenance & Repair 487 508 - 3,000
Utilities 690 - - -
Contractual Services 85,571 81,834 135,839 179,620
Supplies 2,586 3,272 4,325 4,055
Equipment 824 - - -
Internal Service 9,232 13,363 14,559 12,777
Transfers - - 80,000 -
Total 362,897$ 373,437$ 518,221$ 528,677$
Expenditures by Category
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 159
Performance Measures
Quality
Productivity
Operating Budgets
Finance Division
Activities/Results
FY13-14
Actual FY14-15
Actual FY15-16
Estimate FY16-17
Target
Consecutive years for GFOA annual Certifi-
cate of Achievement for Excellence in Finan-
cial Reporting award
18 19 20 21
Consecutive years for GFOA annual Distin-
guished Budget Presentation award 12 13 14 15
FY13-14
Actual FY14-15
Actual FY15-16
Estimate FY16-17
Target
Actual revenue versus forecast 99% 99% 97% 100%
Unqualified audit opinion Yes Yes Yes Yes
FY13-14
Actual FY14-15
Actual FY15-16
Estimate FY16-17
Target
Accounts payable checks issued 1,667 1,703 1,500 1,500
Purchase orders processed 1,152 1,019 1,150 1,140
Local tax revenues from audits $66,889 $73,750 $30,000 $20,000
Business licenses processed 2,298 2,723 2,500 2,500
The Height of Desert Living 160
Operating Budgets
Finance Division
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time 177,289$ 174,281$ 179,830$ 191,299$
Salaries-Part Time 35,912 33,695 33,995 73,272
Overtime 243 1,406 - -
FICA 2,227 2,089 2,108 4,543
Medicare 3,007 2,906 3,101 3,837
Workers Compensation 680 983 831 691
Unemployment Insurance 696 458 294 525
Group Health Insurance 15,597 30,621 32,773 24,252
Group Dental Insurance 1,100 1,595 1,564 1,501
Group Vision Insurance 128 236 237 166
Disability Insurance 358 460 661 811
Retirement 19,645 19,326 19,781 21,043
Life Insurance 394 527 587 641
Licenses/Filing Fees 851 1,095 1,325 1,460
Dues, Subscript & Publicat 2,187 1,833 1,780 1,325
Training/Cont Ed 890 370 - -
Meetings & Training 2,302 2,579 4,631 3,859
Office Equip Maint/Repair 488 508 - 3,000
Telecommunications 690 - - -
Auditing Expense 53,260 53,260 53,874 99,500
Professional Fees 250 485 - -
Management Fees 15,925 15,754 16,225 16,375
Printing Expense 1,635 1,926 4,315 1,815
Advertising/Signage 892 1,344 2,000 1,250
Intergovt Agreements 5,000 - 48,845 50,000
Constituent Communication - - 1,000 -
Bank/Merc Acct Fees 8,608 9,064 9,220 10,320
ActiveNet Fees - - 360 360
Office Supplies 1,355 1,476 2,120 1,800
Cleaning/Janitorial Supplies - 39 - -
Operating Supplies 1,068 1,535 1,870 1,920
Program Materials 145 220 330 330
Postage & Delivery 1 3 5 5
Miscellaneous Expense 18 - - -
Hardware/Peripherals 824 - - -
ISF-Copier Charges 3,524 5,743 9,055 5,480
ISF-Mail Service Charges 4,153 6,164 3,804 5,197
ISF-Motor Pool Charges - 187 100 100
ISF-Telecom Charges 1,555 1,269 1,600 2,000
Sub total Expenditures 362,897 373,437 438,221 528,677
Transfers Out - - 80,000 -
Total Finance 362,897$ 373,437$ 518,221$ 528,677$
FY16-17 Proposed Budget
Summary of Expenditures
Finance
The Height of Desert Living 161
Information Technology Division
Service Delivery Plan
The Information Technology Division is dedicated to providing professional support
in a timely and responsive manner while focusing on high availability and reliable
technology. The Division also endeavors to implement alternative technologies to
reduce operating and maintenance costs.
Variance Explanations:
Administration: The increase is a result of personnel allocation changes.
Network Administration/Operations/Support/Video Services/Web Site: Programs
were combined into Operations for more efficient managing and reporting pur-
poses.
Operating Budgets
Information Technology Division
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration 25,502$ 11,510$ 10,973$ 88,632$
Network Administration 145,728 132,268 159,391 -
Operations - - - 178,630
Support 54,487 41,883 42,451 -
Video Services 17,188 11,580 13,233 -
Web Site 10,948 40,227 39,927 -
Total 253,853$ 237,468$ 265,975$ 267,262$
Expenditures by Program
Administration
37%
Operations 67%
Use of Funds -Information Technology -By Program
Where does the money go?
Total Proposed Budget = $267,262
The Height of Desert Living 162
Variance Explanations:
Capital Expenditures: FY15-16 budget reflected a one-time expenditure for new
software.
Operating Budgets
Information Technology Division
Wages
26%
Benefits
5%
Dues &
Memberships
45%
Maintenance and
Repair
2%
Contractual
Services
8%
Equipment
12%
Use of Funds -Information Technology -By Category
Where does the money go?
Total Proposed Budget = $267,262
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 80,806$ 65,802$ 66,880$ 70,260$
Employment Taxes 1,600 1,349 1,305 1,278
Benefits 20,796 15,482 16,150 14,369
Dues & Memberships 99,892 91,446 107,850 117,250
Meetings and Training - 36 - -
Maintenance and Repair 1,641 1,686 5,000 5,000
Utilities 1,274 1,771 900 900
Contractual Services 1,000 21,514 21,500 21,500
Supplies 1,968 744 1,700 1,900
Equipment 42,550 15,968 36,675 32,350
Internal Service 2,326 2,176 2,240 2,455
Capital Expenditures - 19,494 5,775 -
Total 253,853$ 237,468$ 265,975$ 267,262$
Expenditures by Category
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 163
Performance Measures
Quality
Productivity
Operating Budgets
Information Technology Division
Activities/Results
FY13-14
Actual FY14-15
Actual FY15-16
Estimate FY16-17
Target
Percentage of emergency related helpdesk
tickets resolved within two business hours 97% 95.5% 95% 98%
Percentage of high priority helpdesk tickets
resolved within four hours 99% 98.5% 99% 99%
Percentage of helpdesk tickets resolved
within twelve hours 98% 95% 95% 98%
FY13-14
Actual FY14-15
Actual FY15-16
Estimate FY16-17
Target
Total number of tickets opened 818 612 400 500
Total number of tickets closed without resolu-
tion 0 0 0 0
Total number of tickets resolved within es-
tablished timeframe 818 612 400 500
Number of issues resolved during initial con-
tact 613 520 375 450
FY13-14
Actual FY14-15
Actual FY15-16
Estimate FY16-17
Target
Average cost involved for support per FTE $4,477 $4,345 $5,096 $3,308
Availability of computer system up-time 98% 99% 99% 99%
The Height of Desert Living 164
Operating Budgets
Information Technology Division
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time 80,806$ 65,802$ 66,880$ 70,260$
Medicare 1,160 954 971 1,018
Workers Compensation 252 311 261 185
Unemployment Insurance 187 83 73 75
Group Health Insurance 10,553 7,308 7,824 5,643
Group Dental Insurance 801 435 438 412
Group Vision Insurance 137 64 64 54
Disability Insurance 252 230 247 297
Retirement 8,791 7,238 7,358 7,728
Life Insurance 263 206 219 235
Licenses/Filing Fees 86,937 74,566 93,200 102,300
Dues, Subscript & Publicat 12,955 16,881 14,650 14,950
Meetings & Training - 36 - -
Equipment Maint/Repair 1,364 1,687 5,000 5,000
Office Equip Maint/Repair 276 - - -
Telecommunications 1,274 1,771 900 900
Professional Fees - 20,514 20,500 20,500
Intergovt Agreements 1,000 1,000 1,000 1,000
Office Supplies 1,080 510 500 500
Operating Supplies 864 218 1,100 1,300
Postage & Delivery 24 17 100 100
Software 3,654 1,373 7,350 500
Hardware 38,534 13,880 29,325 31,850
Peripherals 362 195 - -
Equipment - 519 - -
ISF-Copier Charges 149 263 200 265
ISF-Mail Service Charges 1 12 10 10
ISF-Telecom Charges 2,177 1,901 2,030 2,180
Capital Expenditures - 19,494 5,775 -
Sub total Expenditures 253,853 237,468 265,975 267,262
Transfers Out - - - -
Total Information Technology 253,853$ 237,468$ 265,975$ 267,262$
FY16-17 Proposed Budget
Summary of Expenditures
Information Technology
The Height of Desert Living 165
Economic Development Division –
(General Fund)
Service Delivery Plan
Economic Development remains in its own fund and is no longer part of the Gen-
eral Fund.
Operating Budgets
Economic Development Division (General Fund)
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration -$ 90,000$ -$ -$
Total -$ 90,000$ -$ -$
Expenditures by Program
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Transfers -$ 90,000$ -$ -$
Total -$ 90,000$ -$ -$
Expenditures by Category
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Transfers Out -$ 90,000$ -$ -$
Total Economic Development -$ 90,000$ -$ -$
FY16-17 Proposed Budget
Summary of Expenditures
Economic Development
The Height of Desert Living 166
Legal Services Division
Service Delivery Plan
The Town Attorney and Town Prosecutor are appointed by the Town Council to
serve as general counsel for the Town in addition to responsibility for the efficient
disposition of criminal cases prosecuted in the Municipal Court.
Variance Explanations:
Attorney Services/Public Defender/Prosecutor: Programs were combined into At-
torney Services for more efficient managing and reporting purposes.
Operating Budgets
Legal Services Division
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Attorney Services 205,137$ 257,683$ 293,454$ 396,950$
Public Defender 3,750 6,750 4,800 -
Prosecutor 91,667 90,000 90,000 -
Total 300,554$ 354,433$ 388,254$ 396,950$
Expenditures by Program
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Dues & Memberships 3,616$ 3,639$ 4,000$ 4,000$
Contractual Services 296,698 350,584 384,024 392,700
Internal Service 240 210 230 250
Total 300,554$ 354,433$ 388,254$ 396,950$
Expenditures by Category
Attorney Services
100%
Use of Funds -Legal Services -By Program
Where does the money go?
Total Proposed Budget = $396,950
The Height of Desert Living 167
Operating Budgets
Legal Services Division
Productivity
Activities/Results
FY13-14
Actual FY14-15
Actual FY15-16
Estimate FY16-17
Target
Ordinances processed 6 11 9 10
Resolutions processed 57 41 40 35
Contracts and Agreements processed 51 40 200 280
Dues &
Memberships
1%
Contractual
Services
99%
Uses of Funds -Legal Services -By Category
Where does the money go?
Total Proposed Budget = $396,950
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Dues, Subscript & Publicat 3,616$ 3,639$ 4,000$ 4,000$
Legal Fees 296,698 350,584 384,024 297,900
Prosecutor Fees - - - 90,000
Public Defender Fees - - - 4,800
ISF-Telecom Charges 240 210 230 250
Sub total Expenditures 300,554 354,433 388,254 396,950
Transfers Out - - - -
Total Legal Services 300,554$ 354,433$ 388,254$ 396,950$
FY16-17 Proposed Budget
Summary of Expenditures
Legal Services
The Height of Desert Living 168
Operating Budgets
Legal Services Division
The Height of Desert Living 169
General Government
Operating Budgets
General Government
The Height of Desert Living 170
Operating Budgets
General Government
GENERAL GOVERNMENT
Mission Statement
The mission of General Government is to provide a central location for Town-wide
expenditures rather than in individual departmental budgets. By doing so, trans-
parency will be enhanced.
Department Overview
The purpose of the General Government Department is to locate expenditures that
are Town-wide and do not belong to any one department. Such expenditures as
the Community Contracts, Town’s membership dues in the Arizona League of Cit-
ies and Town, Maricopa Association of Governments, East Valley Partnership, and
other Town-wide expenditures are located in the General Government Depart-
ment. Transfers for MPC debt service for the Community Center are also located in
General Government. Terms such as General Government or Non-Departmental to
describe the cost center is a common approach in municipal budgeting.
Division
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Non-Departmental -$ -$ -$ 3,559,040$
Total -$ -$ -$ 3,559,040$
Expenditures by Division
Non-
Departmental,
100%
Use of Funds -General Government-By Division
Where does the money go?
Total Proposed Budget = $3,559,040
The Height of Desert Living 171
Operating Budgets
General Government
Variance Explanations:
Administration: New program that encompasses all Town-wide, non-departmental
expenditures.
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration -$ -$ -$ 3,559,040$
Total -$ -$ -$ 3,559,040$
Expenditures by Program
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Dues & Memberships -$ -$ -$ 32,695$
Contractual Services - - - 137,021
Transfers Out - - - 2,578,055
Contingency - - - 811,269
Total -$ -$ -$ 3,559,040$
Expenditures by Category
Variance Explanations:
As a new department created for the purpose of keeping Town-wide expenditures
in one, easy to find cost center for FY 16-17, there are no variances in General
Government from previous years. Please note that other departments will have
variances to account for transferring expenditures previously located in their de-
partments to General Government.
Administration
100%
Use of Funds -General Government -By Program
Where does the money go?
Total Proposed Budget = $3,559,040
The Height of Desert Living 172
Operating Budgets
General Government
Contractual
Services
4%
Transfers Out
72%
Contingency
23%
Uses of Funds -General Government -By Category
Where does the money go?
Total Proposed Budget = $3,559,040
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Dues, Subscript & Publicat -$ -$ -$ 32,695$
Constituent Communication - - - 10,000
Conmmunity Contracts/Events - - - 127,021
Contingency - - - 811,269
Sub total Expenditures - - - 980,985
Transfers Out - - - 2,578,055
Total General Government -$ -$ -$ 3,559,040$
FY16-17 Proposed Budget
Summary of Expenditures
General Government
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 173
Municipal Court
Operating Budgets
Municipal Court
The Height of Desert Living 174
Operating Budgets
Municipal Court
*Presiding Judge (.63)
Court ClerkSenior Court Clerk
MUNICIPAL COURT
Court Administrator
-
*Part time -
Appointed
by Council
Full Time
The Height of Desert Living 175
MUNICIPAL COURT
Mission Statement
The Fountain Hills Municipal Court is committed to professionally serving the citi-
zens of Fountain Hills by administering justice in a fair, efficient and respectful
manner, so as to enhance public trust and community confidence in our court sys-
tem.
Department Overview
The Fountain Hills Municipal Court is the judicial branch of the Fountain Hills gov-
ernment. Pursuant to State law and the Town Code, decisions regarding the over-
all function of the Court are the sole responsibility of the Presiding Judge, who also
has exclusive supervisory authority over all court personnel. The Court has juris-
diction over civil traffic, criminal traffic and criminal misdemeanor offenses and
violations of our Town Code and ordinances. The Court also has authority over
specified juvenile offenses. In addition, the Municipal Court Presiding Judge has
authority to issue arrest/search warrants, civil orders of protection, and injunctions
against harassment. As part of the Arizona State Court System, the Fountain Hills
Municipal Court is subject to the authority and administrative supervision of the
Arizona Supreme Court. The Fountain Hills Municipal Court has legal obligations
and reporting responsibilities to the State as well as to the Town of Fountain Hills.
The Court must comply with constantly changing federal, state, and local laws and
administrative rules, including those relating to crimes and criminal procedure, vic-
tims’ rights, record keeping, ADA, minimum accounting standards and judicial eth-
ics.
Operating Budgets
Municipal Court
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration $ 200,666 $ 203,304 $ 188,450 $ 174,232
Civil Cases 31,909 32,924 31,505 -
Criminal Cases 51,224 51,980 48,866 -
Juvenile 8,691 9,448 8,286 -
Operations - - - 147,022
Total $ 292,490 $ 297,656 $ 277,107 $ 321,254
Expenditures by Program
Variance Explanations:
Civil Cases/Criminal Cases/Juvenile/Operations: Programs were combined into
Operations for more efficient managing and reporting purposes.
The Height of Desert Living 176
Operating Budgets
Municipal Court
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 222,774$ 223,506$ 200,111$ 234,633$
Employment Taxes 5,406 8,724 6,480 8,740
Benefits 35,705 36,952 38,470 42,384
Dues and Memberships 4,323 3,774 5,001 5,101
Meetings and Training 1,288 439 4,600 6,600
Maintenance and Repair 478 521 800 800
Contractual Services 14,293 14,490 14,090 15,090
Supplies 3,041 2,532 3,800 3,800
Equipment 1,234 2,942 - -
Internal Service 3,948 3,776 3,755 4,106
Total 292,490$ 297,656$ 277,107$ 321,254$
Expenditures by Category
Variance Explanations:
Wages: Budgeted salaries were corrected to reflect actual costs.
Administration,
54%
Operations,
46%
Use of Funds -Municipal Court -By Program
Where does the money go?
Total Proposed Budget = $321,254
The Height of Desert Living 177
Operating Budgets
Municipal Court
FY15-16 Department Accomplishments
Wages
73%
Employment
Taxes
3%
Benefits
13%Dues and
Memberships
2%
Meetings and
Training
2%
Contractual
Services
5%
Use of Funds -Municipal Court -By Category
Where does the money go?
Total Proposed Budget = $321,254
Initiative Strategic Value
Provided all court and judicial services as man-
dated by the Constitution, statutes and ordi-
nances as fairly, effectively and efficiently as
possible.
CR6, CR7-Civic Responsibility
Provided community outreach through inform-
ing the public and Fountain Hills High School
about Teen Court and the justice system.
CR4, CR7-Civic Responsibility
Effectively and efficiently monitored and en-
forced timely compliance with Court ordered
sentencing and diversion programs while hold-
ing defendants accountable for their actions
and obligations.
CR3, CR7-Civic Responsibility
Complied with recognized Supreme Court/AOC
guidelines for timely case processing, manage-
ment and finances.
CR1-Civic Responsibility
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 178
FY16-17 Objectives
Operating Budgets
Municipal Court
Initiative Strategic Value Estimated
Cost/Funding
Source
Provide all court and judicial ser-
vices as mandated by the Constitu-
tion, statutes and ordinances as
fairly, effectively and efficiently as
possible.
CR6, CR7-Civic Responsibility
$0
Provide community outreach and
garner support through informing
the public and Fountain Hills High
School about Teen Court and the
justice system.
CR4, CR7-Civic Responsibility $0
Transition to the new case manage-
ment system provided by the Ari-
zona Supreme Court to provide
better access to justice.
CR3, CR6-Civic Responsibility $0
Eliminate paper files by transition-
ing to scanning of active case re-
cords to improve case processing.
CR3, CR6-Civic Responsibility $0
Comply with recognized Arizona
Supreme Court/AOC standards for
timely case processing, manage-
ment, and finances.
CR1-Civic Responsibility $0
Comply with standard court secu-
rity standards as defined and man-
dated by the Arizona Supreme
Court/AOC.
CR1, CR6-Civic Responsibility Unknown
Effectively and efficiently monitor
and enforce timely compliance with
Court ordered sentencing and di-
version programs while holding de-
fendants accountable for their ac-
tions and obligations.
CR3, C6, C7-Civic Responsibility $0
The Height of Desert Living 179
Operating Budgets
Municipal Court
Activities/Results
Performance Measures
FY13-14
Actual FY14-15
Actual FY15-16
Estimate FY16-17
Estimate
Cases Filed 1,649 1,738 2,000 2,050
Cases Terminated 1,875 1,833 2,200 2,250
Hearings/Trials Held 1,665 1,585 1,900 1,950
The Height of Desert Living 180
Operating Budgets
Municipal Court
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time 207,049$ 154,523$ 156,844$ 162,473$
Salaries-Part Time 15,719 68,965 43,267 72,160
Overtime 6 18 - -
FICA 975 4,292 2,617 4,474
Medicare 3,147 3,162 2,885 3,404
Workers Compensation 650 967 712 562
Unemployment Insurance 635 304 266 300
Group Health Insurance 18,463 17,022 18,217 13,719
Group Dental Insurance 2,134 1,736 1,720 1,655
Group Vision Insurance 198 193 193 162
Disability Insurance 560 545 577 688
Retirement 13,776 16,971 17,253 25,616
Life Insurance 572 485 510 544
Dues, Subscript & Publicat 4,323 3,774 5,001 5,101
Training/Cont Ed 375 50 - -
Meetings & Training 913 389 4,600 6,600
Office Equip Maint/ Repair 478 521 800 800
Auditing Expense - 3,500 - -
Professional Fees 526 848 150 150
Legal Fees 6,800 100 2,000 2,000
Printing Expense 612 1,261 2,000 2,000
Advertising/Signage - - 150 150
Intergovt Agreements 4,501 4,750 7,600 8,600
Bank/Merc Acct Fees 1,854 4,031 1,950 1,950
ActiveNet Fees - - 240 240
Office Supplies 1,861 1,764 3,300 3,300
Cleaning/Janitorial Supplies 75 139 - -
Safety Supplies 26 11 - -
Food & Beverage Supplies 471 593 500 500
Uniforms 609 25 - -
Small Tools - 54 - -
Hardware/Peripherals 1,234 2,453 - -
Furniture/Appliances - 435 - -
ISF-Copier Charges 4 11 5 6
ISF-Mail Service Charges 1,327 1,699 1,200 1,700
ISF-Motor Pool Charges 403 162 250 250
ISF-Telecom Charges 2,214 1,903 2,300 2,150
Sub total Expenditures 292,490 297,656 277,107 321,254
Transfers Out - - - -
Total Municipal Court 292,490$ 297,656$ 277,107$ 321,254$
FY16-17 Proposed Budget
Summary of Expenditures
Municipal Court
The Height of Desert Living 181
Public Works
Operating Budgets
Public Works
The Height of Desert Living 182
Note: Numbers in parentheses represent full-time equivalents (FTE).
Operating Budgets
Public Works Department
Director
PUBLIC WORKS DEPARTMENT
Streets
Maintenance Tech
Inspection
*Custodian
(.8)
Maintenance Tech
*Custodian
(.5)
Streets Superintendent Facilities/Environmental
Supervisor
Traffic Signal Tech II
Fleet Mechanic/
Open Space Spclst.
Custodian
* Part time
Full Time
Contracted
Executive Assistant (.5)
(shared with Development Services)
Full Time
Shared
Civil Engineer
Inspector
The Height of Desert Living 183
Variance Explanations:
Public Works: The decrease is due to the reorganization of the Development Ser-
vices Department in which the Engineering Division was separated from Public
Works.
Operating Budgets
Public Works Department
PUBLIC WORKS
Mission Statement
The Public Works Department is dedicated to enhancing the quality of life in Foun-
tain Hills by ensuring the construction of quality infrastructure; maintenance of
roadways and traffic control devices; maintenance of Town-owned washes, dams,
medians and open space; and maintenance of Town facilities in a manner that pro-
vides a safe, healthy and secure environment for staff and visitors. The Depart-
ment strives to provide quality customer service in a professional and timely man-
ner.
Department Overview
The Public Works Department is made up of four (4) Divisions: Public Works,
Streets, Facilities and Environmental Services. Public Works and Facilities are part
of the General Fund. The Streets Division is funded through the Highway Users
Revenue Fund (HURF) and the Environmental Services Division is funded through
the environmental fee. The Public Works Director provides direct supervision over
Division heads and the executive management assistant.
Division
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Public Works 355,958$ 399,712$ 308,140$ 191,233$
Facilities 600,513 812,836 744,561 638,968
Total 956,471$ 1,212,548$ 1,052,701$ 830,201$
Expenditures by Division
Public Works
23%
Facilities
77%
Use of Funds -Public Works -By Division
Where does the money go?
Total Proposed Budget = $830,201
The Height of Desert Living 184
Variance Explanations:
Administration/Capital Improvement Projects/Stormwater Management: Programs
were combined into Administration for more efficient managing and reporting pur-
poses and there were personnel allocation changes.
Outside Inspections: A new program for FY16-17 representing the portion previ-
ously combined with the Engineering Division.
Administration
26%
Building
Maintenance
67%
Outside
Inspections
7%
Use of Funds -Public Works -By Program
Where does the money go?
Total Proposed Budget = $830,201
Operating Budgets
Public Works Department
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration 67,959$ 220,977$ 162,113$ 212,395$
Building Maintenance 593,144 653,724 648,374 557,159
Capital Improvement Projects 89,718 91,417 93,274 -
Outside Inspections - - - 60,647
Stormwater Management 205,650 246,430 148,940 -
Total 956,471$ 1,212,548$ 1,052,701$ 830,201$
Expenditures by Program
The Height of Desert Living 185
Operating Budgets
Public Works Department
Variance Explanations:
Dues & Memberships: Environmental-related costs were moved to the Environ-
mental Fund.
Building Maintenance: Maintenance costs of the fire stations were moved to the
Fire Department’s budget.
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 246,640$ 262,093$ 254,406$ 262,129$
Employment Taxes 15,092 20,513 16,624 14,011
Benefits 54,558 58,864 63,794 54,000
Dues & Memberships 15,383 7,132 6,859 1,665
Meetings and Training 95 - 1,740 2,240
Maintenance and Repair 346,800 426,221 175,616 150,240
Utilities 169,102 178,427 189,918 188,138
Contractual Services 54,239 46,409 106,320 97,623
Supplies 27,950 33,239 41,535 40,022
Equipment 19,379 14,890 5,635 5,950
Damages/Vandalism - 9,510 250 900
Internal Service 7,233 11,478 10,809 13,283
Transfers - 143,772 179,195 -
Total 956,471$ 1,212,548$ 1,052,701$ 830,201$
Expenditures by Category
Wages
31%
Employment
Taxes
2%
Benefits
7%
Maintenance
and Repair
18%
Utilities
22%
Contractual
Services
12%
Supplies
5%
Internal Service
2%
Use of Funds -Public Works -By Category
Where does the money go?
Total Proposed Budget = $830,201
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 186
Operating Budgets
Public Works Department
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time 207,271$ 217,630$ 211,752$ 217,585$
Salaries-Part Time 38,758 44,180 42,654 44,545
Overtime 611 283 - -
FICA 2,418 2,733 2,645 2,763
Medicare 3,479 3,703 3,689 3,804
Workers Compensation 8,544 13,693 9,963 7,033
Unemployment Insurance 652 384 327 411
Group Health Insurance 28,397 31,462 37,135 26,681
Group Dental Insurance 1,755 1,728 1,659 1,533
Group Vision Insurance 253 253 238 201
Disability Insurance 631 762 777 922
Retirement 22,864 23,981 23,291 23,934
Life Insurance 658 678 694 729
Licenses/Filing Fees 5,026 5,000 5,100 460
Dues, Subscript & Publicat 10,357 2,132 1,759 1,205
Meetings & Training 95 - 1,740 2,240
Building Maint/Repair 35,386 80,405 74,586 63,800
HVAC Repair 56,028 106,417 66,640 53,180
Plumbing Repair 12,394 6,240 11,300 6,100
Electrical Repair/Maint 2,089 159 3,995 5,140
Fire Protection Systems 8,712 6,352 6,105 5,645
Grounds Maint/Repair 350 5,694 - -
Irrigation Repair - - 4,200 2,650
Backflow Testing & Maintenance 30 824 1,185 810
Wash Maintenance 147,968 163,160 - -
Dam Inspection And Maint 18,314 42,858 - -
Storm Damage Cleanup - 3,033 - -
Equipment Maint/Repair 5,924 8,370 3,905 7,550
Vehicle Maint/Repair - 513 800 1,360
Office Equip Maint/ Repair 442 822 200 200
Other Maint/Repair 2,068 807 1,200 1,500
Sidewalk/Pathway Repair 26,411 - - -
Sign Repair & Replacement 1,610 566 1,205 1,205
Painting 29,072 - 295 100
Lighting Repair - - - 1,000
Electricity Expense 146,777 147,467 157,040 152,039
Refuse/Recycling 2,006 2,423 1,703 1,703
Telecommunications 1,343 1,234 1,740 3,060
Water/Sewer 17,433 26,142 26,985 26,985
Gas & Oil 1,544 1,161 2,450 4,350
Professional Fees 25,989 18,016 38,490 36,160
Instructor Fees 10 - - -
Rentals & Leases - - 400 750
Printing Expense 54 65 130 213
Advertising/Signage 64 - - -
Contractual Services - - 25,000 25,000
Bank/Merc Acct Fees - - - 1,500
Landscape Contracts 28,121 28,329 42,300 34,000
FY16-17 Proposed Budget
Summary of Expenditures
Public Works Department
The Height of Desert Living 187
Operating Budgets
Public Works Department
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
FY16-17 Proposed Budget
Summary of Expenditures
Public Works Department
General Fund-continued
Office Supplies 1,231$ 1,426$ 2,310$ 2,372$
Cleaning/Janitorial Supplies 8,773 11,563 14,150 10,500
Safety Supplies 765 378 670 725
Operating Supplies 14,189 16,992 20,905 22,625
Food & Beverage Supplies 1,619 1,322 2,000 2,000
Program Materials 33 - - -
Uniforms 1,315 1,461 1,500 1,800
Postage & Delivery 25 97 - -
Small Tools 371 259 490 950
Hardware/Peripherals 320 - 600 -
Furniture/Appliances 6,200 13,321 2,200 600
Equipment 12,488 1,310 2,345 2,500
Damages/Vandalism - 9,510 250 1,900
ISF-Copier Charges 1,403 3,250 2,005 900
ISF-Mail Service Charges 52 35 35 1,075
ISF-Vehicle Replacement Charge 1,790 5,160 5,263 17
ISF-Motor Pool Charges 500 29 171 8,320
ISF-Telecom Charges 3,489 3,004 3,335 171
Sub total Expenditures 956,471 1,068,776 873,506 826,501
Transfers Out - 143,772 179,195 3,700
Total Public Works 956,471$ 1,212,548$ 1,052,701$ 830,201$
The Height of Desert Living 188
Operating Budgets
Public Works Department
FY15-16 Department Accomplishments
FY16-17 Objectives
Initiative Strategic Value
Completed Town-owned wash and ADWR juris-
dictional dam maintenance
ES2-Environmental Stewardship
Completed Zone 1 Pavement Management I3-Maintain and improve Community infrastruc-
ture
Completed Saguaro Blvd. Reconstruction I3-Maintain and Improve Community Infrastruc-
ture
Completed Shea Widening Project (SR87 to
Technology Drive)
I3-Maintain and Improve Community Infrastruc-
ture
Completed Unpaved Alley Paving – Phase III I3-Maintain and Improve Community Infrastruc-
ture
Initiative Strategic Value Estimated Cost/Funding
Source
Foster a culture of public ser-
vice and volunteerism
CR1-Civic Responsibility $0/General Fund
Compete Town Owned wash
and ADWR jurisdictional dam
maintenance
ES2-Environmental Steward-
ship
$170,000/Environmental Fund
The Height of Desert Living 189
Operating Budgets
Public Works Division
Public Works Division
Service Delivery Plan
The Public Works Division, through its administrative direction, is responsible for
the general oversight of capital projects and review, approval and inspections re-
lated to encroachment permits.
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration 60,589$ 61,864$ 65,926$ 130,586$
Capital Improvement Program 89,719 91,417 93,274 -
Outside Inspections - - - 60,647
Stormwater Management 205,650 246,430 148,940 -
Total 355,958$ 399,711$ 308,140$ 191,233$
Expenditures by Program
Variance Explanations:
Administration/Capital Improvement Projects/Stormwater Management: Programs
were combined into Administration for more efficient managing and reporting pur-
poses and there were personnel allocation changes.
Outside Inspections: A new program for FY16-17 representing the portion previ-
ously combined with Engineering Division.
Administration
68%
Outside
Inspections
32%
Use of Funds -Public Works -By Program
Where does the money go?
Total Proposed Budget = $191,233
The Height of Desert Living 190
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 136,930$ 139,372$ 131,707$ 118,863$
Employment Taxes 5,347 7,200 5,702 3,784
Benefits 34,457 34,751 33,861 26,058
Dues & Memberships 6,703 6,496 6,364 1,170
Meetings and Training 95 - 1,740 2,240
Maintenance and Repair 166,629 206,841 - 560
Utilities 277 228 440 3,660
Contractual Services 1,519 - 26,400 27,983
Supplies 1,339 1,400 1,935 1,860
Equipment 320 - - 450
Internal Service 2,342 3,423 2,511 4,605
Transfers - - 97,480 -
Total 355,958$ 399,711$ 308,140$ 191,233$
Expenditures by Category
Variance Explanations:
Benefits: The decrease is a result of significant savings from changing health in-
surance carriers.
Dues & Memberships: The decrease reflects an alternative basis for collection of
the environmental fee.
Transfers: The amount of funding to the Environmental Fund was eliminated.
Wages
62%
Employment
Taxes
2%
Benefits
14%
Utilities
2%
Contractual
Services
15%
Internal Service
2%
Use of Funds -Public Works -By Category
Where does the money go?
Total Proposed Budget = $191,233
Operating Budgets
Public Works Division
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 191
Operating Budgets
Public Works Division
Performance Measures
Quality
Productivity
Activities/Results
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Percentage of inspections completed within
24 hours of notice 95% 100% 98% 99%
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Number of right-of-way and encroachment
permits issued 229 285 325 325
Total number of inspections (includes multi-
ple inspection totals for residential, commer-
cial & encroachment permits)
321 350 300 350
Number of Capital improvement (CIP) pro-
jects completed 3 2 3 4
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Expenditure per right-of-way and encroach-
ment permits issued $264.58 $217.07 $202.85 $185.23
Expenditure per inspection (includes multiple
inspection totals for residential, commercial &
encroachment permits)
$188.75 $176.75 $219.75 $172.00
The Height of Desert Living 192
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time 136,557$ 139,097$ 131,707$ 118,863$
Overtime 373 275 - -
Medicare 1,906 1,949 1,910 1,725
Workers Compensation 3,216 5,112 3,674 1,929
Unemployment Insurance 225 140 118 130
Group Health Insurance 17,304 17,297 17,338 11,163
Group Dental Insurance 1,081 1,054 980 812
Group Vision Insurance 153 153 142 108
Disability Insurance 409 486 484 503
Retirement 15,088 15,330 14,487 13,074
Life Insurance 422 432 430 398
Licenses/Filing Fees 5,017 5,000 5,100 460
Dues, Subscriptions & Publications 1,686 1,496 1,264 710
Meetings & Training 95 - 1,740 2,240
Wash Maintenance 147,968 163,160 - -
Dam Inspection and Maint 18,314 42,859 - -
Vehicle Maint/Repair - - - 560
Office Equipment Maint/Repair 348 822 - -
Telecommunications 277 227 240 1,560
Gas & Oil - - 200 2,100
Professional Fees 1,400 - 1,400 1,400
Printing Expense 54 - - 83
Advertising/Signage 64 - - -
Contractual Services - - 25,000 25,000
Bank/Merc Acct Fees - - - 1,500
Office Supplies 986 1,302 1,935 1,285
Safety Supplies - - - 100
Food & Beverage Supplies 45 - - -
Program Materials 33 - - -
Uniforms 275 97 - 475
Small Tools - - - 450
Hardware/Peripherals 320 - - -
ISF-Copier Charges 1,391 3,044 1,955 875
ISF-Mail Service Charges 44 33 25 13
ISF-Vehicle Replacement Charge - - - 2,896
ISF-Motor Pool Charges 486 29 171 171
ISF-Telecom Charges 421 317 360 650
Sub total Expenditures 355,958 399,711 210,660 191,233
Transfers Out - - 97,480 -
Total Public Works 355,958$ 399,711$ 308,140$ 191,233$
FY16-17 Proposed Budget
Summary of Expenditures
Public Works Division
Operating Budgets
Public Works Division
The Height of Desert Living 193
Service Delivery Plan
The Facilities Division is dedicated to maintaining a safe and clean environment in
Town-owned buildings for citizens and employees to enjoy. The Facilities Division
maintains Town Hall, Community Center, Library/Museum, Kiwanis Building and
the Fountain Hills Theatre.
Facilities Division
Variance Explanations:
Library/Museum/Community Theater/Kiwanis Building/Leased Buildings: These
locations were consolidated into Leased Buildings for more efficient managing and
reporting purposes.
Physical Plant: A budget supplement was included to replace the economizer
valve.
Fire Station #1/Fire Station #2: Amounts were relocated to the Fire Department
budget.
Operating Budgets
Facilities Division
Location
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Town Hall 169,944$ 378,223$ 265,756$ 273,159$
Community Center 164,255 151,405 168,075 176,734
Library/Museum 134,477 136,020 143,865 -
Community Theater 5,004 16,507 26,729 -
Kiwanis Building 9,544 5,969 9,446 -
Physical Plant 44,146 46,542 57,516 36,203
Fire Station #1 53,661 59,777 53,757 -
Fire Station #2 19,482 18,393 19,417 -
Leased Buildings - - - 152,872
Total 600,513$ 812,836$ 744,561$ 638,968$
Expenditures by Location
Town Hall
42%
Community
Center
25%
Physical Plant
6%
Leased Buildings
24%
Use of Funds -Facilities -By Location
Where does the money go?
Total Proposed Budget = $638,968
The Height of Desert Living 194
Variance Explanations:
Transfers Out: The amount transferred to Facilities Replacement Fund was elimi-
nated from this Division.
Operating Budgets
Facilities Division
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 109,711$ 122,721$ 122,699$ 143,267$
Employment Taxes 9,745 13,312 10,922 10,227
Benefits 20,101 24,113 29,933 27,941
Dues & Memberships 8,680 636 495 495
Maintenance and Repair 180,169 219,379 175,616 149,680
Utilities 168,825 178,200 189,478 184,478
Contractual Services 52,720 46,409 79,920 69,640
Supplies 26,612 31,839 39,600 38,162
Equipment 19,059 14,890 5,635 5,500
Damages/Vandalism - 9,510 250 900
Internal Service 4,891 8,055 8,298 8,678
Transfers Out - 143,772 81,715 -
Total 600,513$ 812,836$ 744,561$ 638,968$
Expenditures by Category
Wages
23%
Employment
Taxes
2%
Benefits
4%
Maintenance and
Repair
23%
Utilities
29%
Contractual
Services
11%
Supplies
6%
Use of Funds -Facilities -By Category
Where does the money go?
Total Proposed Budget = $638,968
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 195
Operating Budgets
Facilities Division
Performance Measures
Quality
Productivity
Activities/Results
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Percentage of maintenance requests resolved
within 24 hours 79% 79 79 79
Percentage of maintenance requests resolved
within 48 hours 92% 92 92 92
Percentage of trade related work orders com-
pleted in house versus contracts 70% 70 70 70
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Civic Center utility costs per square foot
(water, sewer, electric – includes parking lot
lighting and landscape irrigation)
$1.80 $1.90 $2.02
$1.96
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Square footage of buildings maintained by
staff 117,387 117,387 117,387 117,387
Square footage of buildings cleaned by staff 23,500 23,500 23,500 23,500
Number of annual maintenance requests 1,625 350 350 350
Number of Custodial Staff 1.25 1.25 1.25 1.25
Library/Museum Custodial Staff .5 .5 .5 .5
Town Hall Custodial Staff .75 .75 .75 .75
*Number of paper shedding events held 2 2 2 2
Hazardous Waste 1 1 1 1
Number of recycling events held (*Electronic) 1 1 1 1
CFL/Florescent bulb recycling 0 0 0 0
The Height of Desert Living 196
Operating Budgets
Facilities Division
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
FY16-17 Proposed Budget
Summary of Expenditures
Facilities
General Fund
Salaries-Full Time 70,714$ 78,533$ 80,045$ 98,722$
Salaries-Part Time 38,758 44,180 42,654 44,545
Overtime 239 8 - -
FICA 2,418 2,733 2,645 2,763
Medicare 1,573 1,754 1,779 2,079
Workers Compensation 5,328 8,581 6,289 5,104
Unemployment Insurance 427 245 209 281
Group Health Insurance 11,092 14,165 19,797 15,518
Group Dental Insurance 674 674 679 721
Group Vision Insurance 100 100 96 93
Disability Insurance 222 277 293 419
Retirement 7,776 8,651 8,804 10,859
Life Insurance 236 245 264 331
Licenses/Filing Fees 9 - - -
Dues, Subscript & Publicat 8,671 636 495 495
Building Main/Repair 35,386 80,405 74,286 63,800
HVAC Repair 56,028 106,417 68,640 53,180
Plumbing Repair 12,394 6,240 7,500 6,100
Electrical Repair/Maint 2,089 159 3,995 5,140
Fire Protection Systems 8,712 6,352 6,105 5,645
Grounds Maint/Repair 350 5,694 - -
Irrigation Repair - - 4,200 2,650
Backflow Testing & Maintenance 30 824 1,185 810
Storm Damage Cleanup - 3,033 - -
Equipment Maint/Repair 5,924 8,370 3,905 7,550
Vehicle Maint/Repair - 513 800 800
Office Equip Maint/ Repair 94 - 200 200
Other Maint/Repair 2,068 807 1,200 1,500
Sidewalk/Pathway Repair 26,411 - 2,100 -
Sign Repair & Replacement 1,610 566 1,205 1,205
Painting 29,072 - 295 100
Lighting Repair - - - 1,000
Electricity Expense 146,777 147,466 157,040 152,040
Refuse/Recycling 2,006 2,423 1,703 1,703
Telecommunications 1,066 1,006 1,500 1,500
Water/Sewer 17,433 26,142 26,985 26,985
Gas & Oil 1,544 1,161 2,250 2,250
Professional Fees 24,589 18,016 37,090 34,760
Instructor Fees 10 - - -
Rentals & Leases - - 400 750
Printing Expense - 65 130 130
Landscape Contracts 28,121 28,329 42,300 34,000
Office Supplies 246 123 375 1,087
The Height of Desert Living 197
Operating Budgets
Facilities Division
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
FY16-17 Proposed Budget
Summary of Expenditures
Facilities
General Fund-continued
Cleaning/Janitorial Supplies 8,773$ 11,563$ 14,150$ 10,500$
Safety Supplies 765 378 670 625
Operating Supplies 14,189 16,992 20,905 22,625
Food & Beverage Supplies 1,574 1,322 2,000 2,000
Uniforms 1,040 1,364 1,500 1,325
Postage & Delivery 25 97 - -
Small Tools 371 259 490 500
Hardware/Peripherals - - 600 600
Furniture/Appliances 6,200 13,321 2,200 2,500
Equipment 12,488 1,310 2,345 1,900
Damages/Vandalism - 9,510 250 900
ISF-Copier Charges 11 206 50 200
ISF-Mail Service Charges 8 2 10 4
ISF-Vehicle Replacement Charge 1,790 5,160 5,263 5,424
ISF-Motor Pool Charges 14 - - -
ISF-Telecom Charges 3,068 2,687 2,975 3,050
Sub total Expenditures 600,513 669,064 662,846 638,968
Transfers Out - 143,772 81,715 -
Total Facilities 600,513$ 812,836$ 744,561$ 638,968$
The Height of Desert Living 198
Operating Budgets
Facilities Division
The Height of Desert Living 199
Development Services
Operating Budgets
Development Services
The Height of Desert Living 200
Operating Budgets
Development Services Department
Director
(Vacant)
DEVELOPMENT SERVICES DEPARTMENT
Code
Enforcement
Officer
GIS Technician /
CAD Operator
Building Permit
Technician
Town Engineer Senior PlannerBuilding Safety
Full Time
Executive Assistant (.5)
(shared with Public Works)
Full Time
Shared
Chief Building
Official
The Height of Desert Living 201
Operating Budgets
Development Services Department
DEVELOPMENT SERVICES
Mission Statement
The Development Services Department is dedicated to enhancing the quality of life
in Fountain Hills by providing plan review, construction permitting, building inspec-
tions, enforcement of Town codes, as well as the use of innovative and proven
land planning techniques. The Department strives to provide quality customer ser-
vice in a professional and timely manner.
Department Overview
The Development Services Department is made up of five (5) Divisions: Building
Safety, Code Compliance, Engineering, Mapping & Graphics and Planning in the
General Fund. The Development Services Director provides direct supervision over
Division heads and the executive management assistant.
Division
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Development Services -$ -$ -$ 167,853$
Engineering 136,475 142,668 212,854 229,133
Planning 156,701 160,973 167,649 121,314
Building Safety 194,449 207,734 239,397 224,508
Code Compliance 93,627 96,965 99,979 77,980
Mapping & Graphics 72,239 70,893 68,865 106,351
Total 653,491$ 679,233$ 788,744$ 927,139$
Expenditures by Division
Variance Explanations:
Development Services: New Division created for the new position requested.
Planning/Code Compliance: The decrease is a result of personnel allocation
changes and significant savings from changing health insurance carriers.
Mapping & Graphics: The increase is a result of personnel allocation changes.
The Height of Desert Living 202
Operating Budgets
Development Services Department
Variance Explanations:
Administration: Amounts reflect the reorganization of the Department and a new
position request.
Building Inspection/Permitting: Permitting was merged into Building Inspection for
more efficient managing and reporting purposes.
Current Planning/Long Range Planning/Planning & Zoning: These programs were
consolidated into Planning & Zoning for more efficient managing and reporting
purposes.
Code Compliance: The decrease is a result of personnel allocation changes and
significant savings from changing health insurance carriers.
Environmental Service: Expenses were moved into the Environmental Fund.
Mapping & Graphics: The increase is a result of personnel allocation changes.
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration -$ -$ -$ 167,853$
Building Inspection 80,090 90,224 113,179 224,508
Code Compliance 93,627 96,965 99,979 77,980
Current Planning 97,300 101,425 107,623 -
Engineering 136,475 142,668 212,854 229,133
Environmental Service 32,611 32,419 30,748 -
Long Range Planning 26,790 27,130 29,278 -
Mapping & Graphics 72,239 70,893 68,865 106,351
Permitting 114,359 117,510 126,218 -
Planning & Zoning - - - 121,314
Total 653,491$ 679,234$ 788,744$ 927,139$
Expenditures by Program
Development
Services
18%
Engineering
25%
Planning
14%
Building Safety
24%
Code Compliance
8%
Mapping &
Graphics
11%
Use of Funds -Development Services -By Division
Where does the money go?
Total Proposed Budget = $927,139
The Height of Desert Living 203
Operating Budgets
Development Services Department
Variance Explanations:
Dues & Memberships: The decrease reflects movement of the environmental fee
out of this Department.
Contractual Services: Budget supplements were included for engineering studies
& surveys and amounts were increased for contracted inspections and plan re-
views.
Wages: The increase is the result of personnel allocation changes.
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 456,654$ 457,158$ 466,099$ 556,535$
Employment Taxes 15,088 19,371 17,513 16,995
Benefits 111,928 113,670 120,755 120,365
Dues & Memberships 8,587 7,292 13,238 5,442
Meetings and Training 1,026 1,313 7,940 11,650
Maintenance and Repair 2,261 1,115 5,188 4,220
Utilities 6,618 6,689 8,348 5,120
Contractual Services 26,358 50,946 117,256 172,919
Supplies 7,965 4,244 10,842 10,065
Equipment 1,801 445 5,700 5,250
Internal Service 14,278 15,351 15,865 18,578
Transfers 928 1,639 - -
Total 653,492$ 679,233$ 788,744$ 927,139$
Expenditures by Category
Administration
18%
Building
Inspection
24%
Code
Compliance
8%
Engineering
26%
Mapping &
Graphics
11%
Planning &
Zoning
13%
Use of Funds -Development Services -By Program
Where does the money go?
Total Proposed Budget = $927,139
The Height of Desert Living 204
Operating Budgets
Development Services Department
FY15-16 Department Accomplishments
Initiative Strategic Value
Completed the 2015 edition of the “Land Use
Analysis and Statistical Report” EV1-Economic Vitality
Revised Planned Area Development (P.A.D.)
Ordinance EV3-Economic Vitality
Revised Outdoor Lighting Ordinance ES3-Environmental Stewardship
FY16-17 Objectives
Initiative Strategic Value Estimated Cost/Funding
Source
Foster a culture of public ser-
vice and volunteerism
CR2-Civic Responsibility $0/General Funds
Compete 2015 edition of “Land
Use Analysis and Statistical
Report”
EV1-Economic Vitality $1,000/General Fund
Wages
59%
Employment
Taxes
2%
Benefits
13%
Maintenance and
Repair
11%Utilities
11%
Contractual
Services
19%
Internal Service
2%
Use of Funds -Development Services -By Category
Where does the money go?
Total Proposed Budget = $927,139
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 205
Operating Budgets
Development Services Department
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time 453,011$ 456,844$ 466,099$ 556,535$
Salaries-Part time 3,270 - - -
Overtime 373 314 - -
Fica 203 - - -
Medicare 6,436 6,453 6,761 8,072
Workers Compensation 7,570 12,373 10,239 8,369
Unemployment Insurance 879 545 513 554
Group Health Insurance 54,988 56,069 61,844 50,358
Group Dental Insurance 3,863 3,757 3,867 4,072
Group Vision Insurance 514 514 532 493
Disability Insurance 1,333 1,608 1,711 2,355
Retirement 49,853 50,288 51,273 61,221
Life Insurance 1,377 1,433 1,528 1,866
Licenses/Filing Fees 4,689 791 10,310 1,850
Dues, Subscript & Publicat 3,899 6,501 2,928 3,592
Meetings & Training 1,026 1,313 7,940 11,650
Equipment Maint/Repair 770 976 3,425 3,100
Vehicle Maint/Repair 1,383 - 1,763 1,120
Office Equip Maint/Repair 108 140 - -
Telecommunications 3,128 3,692 3,648 3,120
Gas & Oil 3,491 2,997 4,700 2,000
Professional Fees 9,812 16,609 28,000 78,500
Printing Expense 162 65 1,416 1,499
Advertising/Signage 941 1,388 2,500 2,500
Contractual Services 11,315 30,000 80,920 87,500
Bank/Merc Acct Fees 4,127 2,883 4,300 2,800
ActiveNet Fees - - 120 120
Office Supplies 6,153 2,839 8,062 8,585
Operating Supplies - 451 - -
Program Materials 842 80 925 -
Safety Supplies - - 200 100
Uniforms 950 874 1,505 1,230
Postage & Delivery 20 - 150 150
Small Tools - 44 700 250
Software - 76 5,000 -
Hardware/Peripherals 1,801 324 - 5,000
ISF-Copier Charges 1,669 2,957 2,535 3,715
ISF-Mail Service Charges 302 449 840 358
ISF-Vehicle Replacement Charge 8,023 8,183 8,593 11,461
ISF-Motor Pool Charges 1,125 907 727 694
ISF-Telecom Charges 3,159 2,855 3,170 2,350
Sub total Expenditures 652,565 677,592 788,744 927,139
Transfers Out 928 1,639 - -
Total Development Services 653,493$ 679,231$ 788,744$ 927,139$
FY16-17 Proposed Budget
Summary of Expenditures
Development Services Department
The Height of Desert Living 206
Operating Budgets
Development Services Department
The Height of Desert Living 207
Operating Budgets
Development Services Division
Development Services Division
Service Delivery Plan
Development Services through its administrative services provides direction to
and clerical support for the Department by the Development Services Director
and Executive Assistant.
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration -$ -$ -$ 167,853$
Total -$ -$ -$ 167,853$
Expenditures by Program
Variance Explanations:
Administration: New program created as a result of the reorganization of the De-
partment and personnel allocation changes.
Administration
100%
Use of Funds -Development Services -By Program
Where does the money go?
Total Proposed Budget = $167,853
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages -$ -$ -$ 130,773$
Employment Taxes - - - 4,166
Benefits - - - 29,764
Dues & Memberships - - - 94
Education and Training - - - 400
Contractual Services - - - 83
Supplies - - - 1,285
Internal Service - - - 1,288
Total -$ -$ -$ 167,853$
Expenditures by Category
The Height of Desert Living 208
Operating Budgets
Development Services Division
Wages
78%
Employment
Taxes
2%
Benefits
18%
Use of Funds -Development Services -By Category
Where does the money go?
Total Proposed Budget = $167,853
Variance Explanations:
Wages/Benefits: The increase is due to the reorganization of the Development
Services Department which includes personnel allocation changes.
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time -$ -$ -$ 130,773$
Medicare - - - 1,897
Workers Compensation - - - 2,157
Unemployment Insurance - - - 112
Group Health Insurance - - - 13,209
Group Dental Insurance - - - 1,058
Group Vision Insurance - - - 122
Disability Insurance - - - 553
Retirement - - - 14,384
Life Insurance - - - 438
Dues, Subscript & Publicat - - - 94
Meetings & Training - - - 400
Printing Expense - - - 83
Office Supplies - - - 1,185
Uniforms - - - 100
ISF-Copier Charges - - - 875
ISF-Mail Service Charges - - - 13
ISF-Telecom Charges - - - 400
Sub total Expenditures - - -$ 167,853$
Transfers Out - - - -
Total Development Services -$ -$ -$ 167,853$
FY16-17 Proposed Budget
Summary of Expenditures
Development Services Division
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 209
Building Safety Division
Service Delivery Plan
The Building Safety Division is dedicated to processing applications for permits to
construct homes, commercial buildings, fences, swimming pools and other struc-
tures in a manner that is responsive and customer friendly. The Division coordi-
nates the review of plans for the structures it permits and conducts construction
inspections.
Operating Budgets
Building Safety Division
Variance Explanations:
Building Inspection/Permitting: Permitting was merged into Building Inspection for
more efficient managing and reporting purposes.
Building
Inspection
100%
Use of Funds -Building Safety -By Program
Where does the money go?
Total Proposed Budget = $224,508
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Building Inspection 80,090$ 90,224$ 113,180$ 224,508$
Permitting 114,359 117,510 126,218 -
Total 194,449$ 207,734$ 239,398$ 224,508$
Expenditures by Program
The Height of Desert Living 210
Operating Budgets
Building Safety Division
Variance Explanations:
Benefits: The decrease is a result of significant savings from changing health in-
surance carriers.
Contractual Services: A budget supplement was included for additional contracted
inspections.
Equipment: FY15-16 included a one-time expenditure for software updates.
Wages
66%
Employment
Taxes
2%Benefits
11%
Contractual
Services
8%
Internal Service
3%
Use of Funds -Building Safety -By Category
Where does the money go?
Total Proposed Budget = $224,508
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 136,911$ 131,170$ 133,923$ 119,511$
Employment Taxes 4,456 5,226 4,798 3,388
Benefits 30,229 31,074 32,445 25,584
Dues & Memberships 509 439 710 650
Meetings and Training 789 307 2,260 2,360
Maintenance and Repair 589 173 685 760
Utilities 1,496 1,606 1,768 1,780
Contractual Services 13,292 32,292 52,240 62,320
Supplies 853 642 1,100 1,050
Equipment 222 325 5,150 150
Internal Service 4,175 4,480 4,319 6,955
Transfers 928 - - -
Total 194,449$ 207,734$ 239,398$ 224,508$
Expenditures by Category
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 211
Operating Budgets
Building Safety Division
Performance Measures
Quality
Activities/Results
Productivity
FY13-14
Actual FY14-15
Actual FY15-16
Estimate FY16-17
Target
Percentage of all residential building plan re-
views completed within established turn-
around times
100% 97% 100% 97%
Percentage of all commercial building plan
reviews completed within established turn-
around times
100% 100% 100% 100%
FY13-14
Actual FY14-15
Actual FY15-16
Estimate FY16-17
Target
Number of building plan reviews conducted
(multiple reviews possible) 452 462 510 550
Number of residential plan reviews conducted
(multiple reviews possible) 125 125 400 500
Number of commercial plan reviews con-
ducted (multiple reviews possible) 250 70 50 65
Number of building inspection FTE’s 1 1 1* 1*
Total number of permits 445 443 550 500
Total number of inspections (all inspections) 2,131 2,448 2,200 2,200
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Average expenditure per inspection during
the reporting period (includes all inspections) $436.96 $436.96 $436.96 $436.96
Average processing cost per permit $91.25 $84.86 $108.40 $101.46
*Building Inspections are performed by Building Official and 3rd party Inspectors
The Height of Desert Living 212
Operating Budgets
Building Safety Division
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time 133,642$ 131,162$ 133,923$ 119,511$
Salaries-Part Time 3,270 - - -
Overtime - 8 - -
FICA 203 - - -
Medicare 1,902 1,807 1,943 1,734
Workers Compensation 2,075 3,252 2,695 1,504
Unemployment Insurance 276 167 160 150
Group Health Insurance 13,408 14,442 15,457 10,388
Group Dental Insurance 1,181 1,166 1,162 1,006
Group Vision Insurance 168 168 166 136
Disability Insurance 380 458 491 506
Retirement 14,699 14,429 14,731 13,147
Life Insurance 393 411 438 401
Dues, Subscript & Publicat 509 439 710 650
Training/Cont Ed 100 - - -
Meetings & Training 689 307 2,260 2,360
Equipment Maint/Repair - - 125 200
Vehicle Maint/Repair 589 173 560 560
Telecommunications 740 758 768 780
Gas & Oil 755 848 1,000 1,000
Printing Expense 108 - 200 200
Contractual Services 11,315 30,000 49,920 60,000
Bank/Merc Acct Fees 1,869 2,292 2,000 2,000
ActiveNet Fees - - 120 120
Office Supplies 532 117 550 550
Operating Supplies - 69 - -
Uniforms 321 456 550 500
Small Tools - 150 150
Software - - 5,000 -
Hardware/Peripherals 222 324 - -
ISF-Copier Charges 247 487 340 500
ISF-Mail Service Charges 26 51 25 25
ISF-Vehicle Replacement Charge 2,647 2,700 2,754 5,480
ISF-Motor Pool Charges 53 187 - -
ISF-Telecom Charges 1,202 1,056 1,200 950
Sub total Expenditures 193,521 207,734 239,398 224,508
Transfers Out 928 - - -
Total Building Safety 194,449$ 207,734$ 239,398$ 224,508$
FY16-17 Proposed Budget
Summary of Expenditures
Building Safety
The Height of Desert Living 213
Code Compliance Division
Service Delivery Plan
The Code Compliance Division is actively involved in maintaining an excellent
quality of life by addressing community issues such as abandoned vehicles, prop-
erty maintenance, improperly maintained pools, illegal signs, improper parking
on private property, and dumping or other destruction in Town-owned washes.
The Code Compliance Division strives to address problems in a confidential,
friendly and understanding way which allows for sufficient time to come into
compliance voluntarily.
Operating Budgets
Code Compliance Division
Code Compliance
100%
Use of Funds -Code Compliance -By Program
Where does the money go?
Total Proposed Budget = $77,980
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Code Compliance 93,627$ 96,965$ 99,979$ 77,980$
Total 93,627$ 96,965$ 99,979$ 77,980$
Expenditures by Program
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 67,750$ 69,579$ 70,465$ 51,215$
Employment Taxes 2,602 3,497 3,121 1,801
Benefits 17,630 18,068 18,853 12,131
Dues & Memberships 35 - 150 150
Meetings and Training 80 376 900 900
Maintenance and Repair 755 642 560 560
Utilities 1,277 1,226 1,768 1,780
Contractual Services - - 72 2,572
Supplies 296 356 580 580
Equipment 286 - - -
Internal Service 2,916 3,221 3,510 6,291
Total 93,627$ 96,965$ 99,979$ 77,980$
Expenditures by Category
The Height of Desert Living 214
Operating Budgets
Code Compliance Division
Performance Measures
Quality
Productivity
Activities/Results
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Percentage of code violations brought into
voluntary compliance prior to initiation of ad-
ministrative or judicial action
99% 99% 99% 99%
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Number of Code Enforcement Officers 1 1 1 1
Number of code violation cases 730 752 775 725
Number of code violation cases reviewed in
court proceedings (does not include barking
dog cases)
2 4 2 2
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Average cost per code violation case $128.26 $128.94 $129.01 $106.78
Wages
66%
Employment
Taxes
2%
Benefits
16%
Utilities
2%
Contractual
Services
3%
Internal Service
8%
Use of Funds -Code Compliance -By Category
Where does the money go?
Total Proposed Budget = $77,980
Note: Categories that account for 1% of the total are not shown on the chart.
Variance Explanations:
Wages: The decrease is a result of personnel allocation changes.
Benefits: The decrease is a result of significant savings from changing health in-
surance carriers.
The Height of Desert Living 215
Operating Budgets
Code Compliance Division
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time 67,750$ 69,579$ 70,465$ 51,215$
Medicare 971 1,006 1,022 743
Workers Compensation 1,475 2,396 2,007 983
Unemployment Insurance 156 95 92 75
Group Health Insurance 9,135 9,318 9,976 5,643
Group Dental Insurance 554 554 555 412
Group Vision Insurance 82 81 81 54
Disability Insurance 201 244 259 216
Retirement 7,450 7,654 7,752 5,634
Life Insurance 208 217 230 172
Licenses/Filing Fees - - 100 100
Dues, Subscript & Publicat 35 - 50 50
Training/Cont Ed - 341 - -
Meetings & Training 80 35 900 900
Vehicle Maint/Repair 755 642 560 560
Telecommunications 749 758 768 780
Gas & Oil 528 468 1,000 1,000
Printing Expense - - 72 72
Contractual Services - - - 2,500
Office Supplies 99 48 450 450
Operating Supplies - 232 - -
Uniforms 198 75 130 130
Hardware/Peripherals 286 - - -
ISF-Copier Charges 27 81 40 40
ISF-Mail Service Charges 13 7 15 20
ISF-Vehicle Replacement Charge 2,647 2,700 3,000 5,981
ISF-Motor Pool Charges - 10 - -
ISF-Telecom Charges 228 424 455 250
Sub total Expenditures 93,627 96,965 99,979 77,980
Transfers Out - - - -
Total Code Compliance 93,627$ 96,965$ 99,979$ 77,980$
FY16-17 Proposed Budget
Summary of Expenditures
Code Compliance
The Height of Desert Living 216
Engineering Division
Service Delivery Plan
The Engineering Division is responsible for the review of commercial and residen-
tial building plans, flood plain administration, preliminary and final plats, easement
abandonments, etc.
Operating Budgets
Engineering Division
Engineering
100%
Use of Funds -Engineering -By Program
Where does the money go?
Total Proposed Budget = $229,133
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Engineering 136,475$ 142,668$ 212,854$ 229,133$
Total 136,475$ 142,668$ 212,854$ 229,133$
Expenditures by Program
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 89,713$ 90,900$ 105,925$ 101,435$
Employment Taxes 3,069 3,908 4,175 3,486
Benefits 23,750 23,787 30,134 19,935
Dues & Memberships 791 1,528 1,965 1,595
Meetings & Training 135 629 1,840 2,240
Maintenance and Repair 39 230 560 -
Utilities 3,661 3,251 3,648 780
Contractual Services 9,336 12,893 57,022 96,822
Supplies 1,071 597 2,025 1,200
Equipment - 44 450 -
Internal Service 4,910 4,901 5,110 1,640
Transfers - - - -
Total 136,475$ 142,668$ 212,854$ 229,133$
Expenditures by Category
The Height of Desert Living 217
Operating Budgets
Engineering Division
Variance Explanations:
Benefits: The decrease is a result of significant savings from changing health in-
surance carriers.
Contractual Services: Budget supplements were included for engineering studies
& surveys.
Performance Measures
Quality
Activities/Results
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Percentage of reviews of final plats, site plans
and commercial plans completed within es-
tablished turn-around time.
95% 95% 95% 95%
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Number of easements released or acquired 27 27 15 25
Wages
44%
Employment
Taxes
2%
Benefits
9%
Contractual
Services
41%
Use of Funds -Engineering -By Category
Where does the money go?
Total Proposed Budget = $229,133
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 218
Operating Budgets
Engineering Division
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time 89,340$ 90,657$ 105,925$ 101,435$
Overtime 373 243 - -
Medicare 1,240 1,261 1,537 1,471
Workers Compensation 1,682 2,555 2,536 1,948
Unemployment Insurance 148 92 102 67
Group Health Insurance 12,440 12,295 16,607 7,399
Group Dental Insurance 815 779 998 535
Group Vision Insurance 106 107 142 73
Disability Insurance 266 321 389 430
Retirement 9,847 9,999 11,652 11,158
Life Insurance 275 285 346 340
Licenses/Filing Fees 346 271 500 500
Dues, Subscript & Publicat 445 1,258 1,465 1,095
Meetings & Training 135 629 1,840 2,240
Vehicle Maint/Repair 39 160 560 -
Office Equip Maint/ Repair - 70 - -
Telecommunications 1,454 1,569 1,548 780
Gas & Oil 2,207 1,682 2,100 -
Professional Fees 7,807 12,455 24,200 71,500
Engineering Fees - - - -
Printing Expense 54 65 322 322
Contractual Services - - 31,000 25,000
Bank/Merc Acct Fees 1,475 373 1,500 -
Office Supplies 767 202 850 750
Safety Supplies - - 200 100
Operating Supplies - 150 - -
Uniforms 304 245 825 200
Postage & Delivery - - 150 150
Small Tools - 44 450 -
ISF-Copier Charges 432 796 600 800
ISF-Mail Service Charges 130 88 400 50
ISF-Vehicle Replacement Charge 2,729 2,784 2,840 -
ISF-Motor Pool Charges 899 599 570 540
ISF-Telecom Charges 720 634 700 250
Sub total Expenditures 136,475 142,668 212,854 229,133
Transfers Out - - - -
Total Engineering 136,475$ 142,668$ 212,854$ 229,133$
FY16-17 Proposed Budget
Summary of Expenditures
Engineering
The Height of Desert Living 219
Mapping & Graphics Division
Service Delivery Plan
The Mapping & Graphics Division is dedicated to providing excellent customer ser-
vice in a professional and timely manner. The Division is responsible for providing
internal and external customers with maps, graphic information, and research.
Operating Budgets
Mapping & Graphics Division
Mapping &
Graphics
100%
Use of Funds -Mapping & Graphics -By Program
Where does the money go?
Total Proposed Budget = $106,351
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Mapping & Graphics 72,239$ 70,893$ 68,865$ 106,351$
Total 72,239$ 70,893$ 68,865$ 106,351$
Expenditures by Program
Variance Explanations:
Mapping & Graphics: The increase is a result of personnel allocation changes.
The Height of Desert Living 220
Wages
64%Benefits
19%
Maintenance and
Repair
2%
Contractual
Services
7%
Supplies
3%
Equipment
5%
Use of Funds -Mapping & Graphics -By Category
Where does the money go?
Total Proposed Budget = $106,351
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 48,137$ 49,045$ 44,182$ 67,899$
Employment Taxes 1,041 1,156 991 1,238
Benefits 13,544 13,489 12,542 16,764
Dues & Memberships 2,015 3 - 1,000
Meetings and Training 21 - 1,000 1,000
Maintenance and Repair 770 - 2,500 2,500
Utilities 2,006 3,937 - -
Contractual Services 3,352 1,412 3,800 7,000
Supplies 1,061 - 3,500 3,600
Equipment - - - 5,000
Internal Service 292 212 350 350
Transfers Out - 1,639 - -
Total 72,239$ 70,893$ 68,865$ 106,351$
Expenditures by Category
Operating Budgets
Mapping & Graphics Division
Variance Explanations:
Wages: The increase is a result of personnel allocation changes.
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 221
Operating Budgets
Mapping & Graphics Division
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time 48,137$ 49,037$ 44,182$ 67,899$
Overtime - 8 - -
Medicare 691 705 641 984
Workers Compensation 255 389 301 179
Unemployment Insurance 95 62 49 75
Group Health Insurance 7,376 7,228 6,901 8,076
Group Dental Insurance 530 487 426 649
Group Vision Insurance 50 50 44 54
Disability Insurance 145 175 162 288
Retirement 5,295 5,395 4,861 7,469
Life Insurance 148 154 148 228
Dues, Subscript & Publicat - - - 1,000
Licenses/Filing Fees 2,015 3 - -
Meetings & Training 21 - 1,000 1,000
Equipment Maint/Repair 770 - 2,500 2,500
Professional Fees 2,006 3,937 3,800 7,000
Office Supplies 3,352 1,412 3,500 3,500
Uniforms - - - 100
Hardware/Peripherals 1,061 - - 5,000
ISF-Copier Charges 12 - 20 -
ISF-Motor Pool Charges 40 1 100 100
ISF-Telecom Charges 240 211 230 250
Sub total Expenditures 72,239 69,254 68,865 106,351
Transfers Out - 1,639 - -
Total Mapping & Graphics 72,239$ 70,893$ 68,865$ 106,351$
FY16-17 Proposed Budget
Summary of Expenditures
Mapping & Graphics
Performance Measures
Quality
Activities/Results
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Work order survey satisfaction rating 95% 96% 95% 95%
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target t
Number of internal customer requests proc-
essed 280 300 250 250
Number of aerial site plans completed 65 100 75 100
Number of external customer requests proc-
essed 110 80 75 100
GIS database maintenance in hours 80 60 80 80
The Height of Desert Living 222
Planning Division
Service Delivery Plan
The Planning Division is dedicated to enhancing the quality of life in Fountain Hills
through innovative, proven planning techniques, and providing excellent customer
service in a professional and timely manner. The Division implements land use
planning related goals, policies and programs as approved by the Town Council.
The Division processes applications for zoning interpretations and verifications,
preliminary and final sub-division plats, variances from the requirements of the
Zoning Ordinance, Temporary Use Permits, Special Use Permits, Concept Plans
(site plans), signs and amendments to the General Plan and Area Specific Plans.
The Division also processes amendments to the Town’s regulations, the Zoning Or-
dinance, Sub-Division Ordinance and Town Code.
Operating Budgets
Planning Division
Current Planning,
100%
Use of Funds -Planning -By Program
Where does the money go?
Total Proposed Budget = $121,314
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Current Planning 97,300 101,425 107,623 -
Environmental Service 32,611 32,419 30,748 -
Long Range Planning 26,790 27,129 29,278 -
Planning & Zoning - - - 121,314
Total 156,701$ 160,973$ 167,649$ 121,314$
Expenditures by Program
Variance Explanations:
Current Planning/Long Range Planning/Planning & Zoning: These programs were
consolidated into Planning & Zoning for more efficient managing and reporting
purposes.
Environmental Service: Costs were moved into the Environmental Fund.
The Height of Desert Living 223
Operating Budgets
Planning Division
Wages
71%
Employment
Taxes
2%
Benefits
13%
Dues &
Memberships
2%
Meetings and
Training
4%
Contractual
Services
3%
Supplies
2%
Internal Service
2%
Use of Funds -Planning -By Category
Where does the money go?
Total Proposed Budget = $121,314
Variance Explanations:
Wages/Benefits: The decrease is a result of personnel allocation changes and the
significant savings from changing health insurance carriers.
Dues & Memberships: The decrease reflects an alternative basis for collection of
the environmental fee.
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 114,143$ 116,465$ 111,604$ 85,703$
Employment Taxes 3,921 5,583 4,428 2,916
Benefits 26,774 27,253 26,781 16,186
Dues & Memberships 5,237 5,323 10,413 1,953
Meetings and Training - - 1,940 4,750
Maintenance and Repair 108 70 883 400
Utilities 185 605 1,164 780
Contractual Services 1,724 1,824 4,122 4,122
Supplies 2,393 1,238 3,637 2,350
Equipment 232 76 100 100
Internal Service 1,984 2,536 2,577 2,054
Total 156,701$ 160,973$ 167,649$ 121,314$
Expenditures by Category
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 224
Performance Measures
Quality
Activities/Results
Operating Budgets
Planning Division
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Percentage of first reviews of plans com-
pleted within the established Department
turnaround time
100% 100% 100% 100%
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Number of temporary use permits completed 2 0 N/A 2
Number of ordinance/code changes proc-
essed 4 4 4 4
Number of zoning cases 15 6 8 8
Number of concept plans reviewed 8 6 12 4
The Height of Desert Living 225
Operating Budgets
Planning Division
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time 114,143$ 116,409$ 111,604$ 85,703$
Overtime - 55 - -
Medicare 1,633 1,673 1,618 1,243
Workers Compensation 2,084 3,781 2,700 1,598
Unemployment Insurance 204 129 110 75
Group Health Insurance 12,629 12,786 12,903 5,643
Group Dental Insurance 783 771 726 412
Group Vision Insurance 108 108 99 54
Disability Insurance 340 411 410 362
Retirement 12,561 12,812 12,277 9,428
Life Insurance 352 366 366 287
Licenses/Filing Fees 2,328 518 9,710 1,250
Dues, Subscript & Publicat 2,910 4,805 703 703
Meetings & Training - - 1,940 4,750
Equipment Maint/Repair - - 800 400
Vehicle Maint/Repair - - 83 -
Office Equip Maint/ Repair 108 70 - -
Telecommunications 185 605 564 780
Gas & Oil - - 600 -
Professional Fees - 218 - -
Printing Expense - - 822 822
Advertising/Signage 941 1,388 2,500 2,500
Bank/Merc Acct Fees 783 218 800 800
Office Supplies 1,403 1,060 2,712 2,150
Program Materials 842 80 925 -
Uniforms 127 97 - 200
Postage & Delivery 20 - - -
Small Tools - - 100 100
Software - 76 - -
Hardware/Peripherals 232 - - -
ISF-Copier Charges 951 1,593 1,535 1,500
ISF-Mail Service Charges 133 304 400 250
ISF-Motor Pool Charges 132 110 57 54
ISF-Telecom Charges 769 530 585 250
Subtotal Expenditures 156,701 160,973 167,649 121,314
Transfers Out - - - -
Total Planning 156,701$ 160,973$ 167,649$ 121,314$
FY16-17 Proposed Budget
Summary of Expenditures
Planning
The Height of Desert Living 226
Operating Budgets
Planning Division
The Height of Desert Living 227
Community Services
Operating Budgets
Community Services
The Height of Desert Living 228
Operating Budgets
Community Services Department
Note: Numbers in parentheses represent full-time equivalents (FTE).
Director
Executive Assistant
Parks SupervisorRecreation Supervisor
COMMUNITY SERVICES DEPARTMENT
Park Operations Lead
Groundskeeper
*Customer Service Rep I
(.53)
*Customer Service Rep I
(.35)
)
Park Operations Lead
Community Center
Operations Coordinator
Events & Operations
Supervisor
Senior Services
Supervisor
*Senior Services
Assistant
(.45)
*Home Delivered
Meals
Coordinator
(.75)
*Senior Services
Activities
Coordinator
(.58)
Park Operations Lead
*Operations Sup Worker
(.71)
*Operations Sup Worker
(.09)
* Part time
Full Time
Rec. CoordinatorRec. Coordinator
*Park Attendant
(.35)
*Park Attendant
(.32)
*Park Attendant
(.39)
*Park Attendant
(.48)
*Park Attendant
(.12)
Tourism Coordinator
*Operations Sup Worker
(.70)
*Operations Sup Worker
(.08)
*Park Attendant
(.30)
*Operations Sup Worker
(.07)
*Lead Park Attend.
(.49)
The Height of Desert Living 229
Operating Budgets
Community Services Department
COMMUNITY SERVICES
Mission Statement
The mission of the Community Services Department is to provide exceptional cus-
tomer service to enhance the quality of life by providing and maintaining safe,
available, and accessible parks and facilities, recreation programs, events, and
services that will meet the intellectual, social, cultural, and leisure needs of all
residents.
Department Overview
Management and operations of Parks, Recreation, Community Center, Senior Ser-
vices, McDowell Mountain Preserve, Desert Botanical Garden, a growing public
trails system, public art, tourism, and the Avenue of the Fountains Plaza.
Variance Explanations:
Community Services: New Division to house all administrative costs.
Recreation: Administrative costs were moved into the new Division.
Community
Services
9%
Recreation
20%
Parks
51%
Community
Center
Operations
10%
Senior Services
10%
Use of Funds -Community Services -By Division
Where does the money go?
Total Proposed Budget = $2,181,310
Division
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Community Services -$ -$ -$ 205,342$
Recreation 532,018 527,535 615,767 435,659
Parks 947,624 1,005,310 1,284,510 1,095,228
Community Center Operations 433,194 430,739 227,823 222,606
Senior Services 208,024 214,706 231,846 222,475
Total 2,120,860$ 2,178,290$ 2,359,946$ 2,181,310$
Expenditures by Division
The Height of Desert Living 230
Variance Explanations:
Administration: The increase is the result of the consolidation of several programs
and personnel allocation changes.
Amenities/Field Prep/Maintenance/Landscape Maintenance/Operations: These pro-
grams were consolidated into Operations for more efficient managing and report-
ing purposes.
Art & Culture: Amounts were relocated into the General Government Department,
and the Tourism and Public Art Funds.
Boards & Commissions/Event Planning: These programs were consolidated into
Administration for more efficient managing and reporting purposes.
Community Events/Social/Community Services/Special Events: These programs
were consolidated into Community Events for more efficient managing and report-
ing purposes.
Open Space/Senior Membership/Special Interest Programs/Sports Activities: The
decrease is a result of personnel allocation changes.
Youth & Teen Programs: The decrease is a result of personnel allocation changes
and moving the community contract previously reported here into the new General
Government Department.
Operating Budgets
Community Services Department
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration 546,422$ 557,661$ 397,508$ 768,406$
Amenities 190,310 234,832 437,447 -
Art & Culture 48,127 38,857 41,713 -
Boards & Commissions 56,217 53,865 48,691 -
Community Events 94,842 102,117 113,380 77,729
Event Planning 61,195 54,514 57,862 -
Field Prep/Maintenance 170,384 171,716 180,892 -
Fountain 223,119 196,149 214,871 212,375
Home Delivered Meals 60,983 56,661 73,522 63,464
Landscape Maintenance 162,852 184,317 226,638 -
Open Space 31,494 37,249 29,058 21,058
Operations 115,620 121,833 116,568 899,456
Senior Membership 86,956 93,129 105,841 68,382
Social/Community Services 70,459 72,515 82,514 -
Special Events 27,073 23,450 26,769 -
Special Interest Programs 24,407 30,697 38,590 16,007
Sports Activities 55,629 61,520 82,551 26,602
Youth & Teen Programs 94,771 87,208 85,531 27,831
Total 2,120,860$ 2,178,290$ 2,359,946$ 2,181,310$
Expenditures by Program
The Height of Desert Living 231
Operating Budgets
Community Services Department
Administration
35%
Community
Events
4%
Fountain
10%Home Delivered
Meals
3%
Operations
41%
Senior
Membership
3%
Use of Funds -Community Services -By Program
Where does the money go?
Total Proposed Budget = $2,181,310
Note: Programs that account for 1% of the total are not shown on the chart.
The Height of Desert Living 232
Operating Budgets
Community Services Department
Wages
41%
Employment
Taxes
2%
Benefits
8%
Maintenance and
Repair
8%
Utilities
16%
Contractual
Services
15%
Supplies
6%Internal Service
2%
Use of Funds -Community Services -By Category
Where does the money go?
Total Proposed Budget = $2,181,310
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 824,172$ 810,544$ 860,753$ 879,464$
Employment Taxes 44,449 53,740 51,352 44,770
Benefits 165,368 175,507 200,023 170,779
Dues & Memberships 4,940 4,621 4,642 5,092
Meetings and Training 9,138 11,284 11,655 12,425
Maintenance and Repair 141,825 167,243 310,355 173,848
Utilities 280,071 280,115 336,528 354,830
Contractual Services 279,706 304,634 417,591 331,245
Supplies 116,243 112,512 103,914 122,864
Equipment 20,296 21,524 8,235 27,120
Damages/Vandalism 1,080 1,226 7,100 2,100
Internal Service 40,072 41,840 47,798 54,303
Transfers 193,500 193,500 - 2,470
Total 2,120,860$ 2,178,290$ 2,359,946$ 2,181,310$
Expenditures by Category
Variance Explanations:
Maintenance and Repair: FY15-16 included a one-time expenditure for a new
playground at Golden Eagle Park.
Contractual Services: Community Contracts were moved to the new General Gov-
ernment Department.
Equipment: Budget supplements are included to replace a portion of the chairs
and tables in the ballrooms at the Community Center and audio-video equipment
for Senior Services.
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 233
Operating Budgets
Community Services Department
FY16-17 Objectives
Initiative Strategic Value Estimated Cost/Funding
Source
To increase, to the extent pos-
sible, both internal (Town) and
external (Others) special
events in the Community
C2-Civility and RI, R2 and R3-
Recreational Opportunities and
Amenities
TBD/General Fund
To continue to participate/
provide input to the Youth Coa-
lition and the School Health
Committee
P5-Public Safety, Health and
Welfare
$0
To again be designated as a
Playful City USA for the 6th
consecutive year
R1 and R4-Recreational Oppor-
tunities and Amenities
$0
Begin construction on the
Adero Canyon Trailhead
RI, R2 and R3-Recreational
Opportunities and Amenities
$2.2 million/CIP Fund & devel-
opment fees
FY15-16 Department Accomplishments
Initiative Strategic Value
Provide over 3,000 meals under the Home De-
livered Meals program.
P4-Public Safety, Health & Welfare
Transitioned to a lower cost/coverage for back-
ground checks.
R1-Recreational opportunities and amenities
Named Playful City—5th straight year R1-Recreational opportunities and amenities
Successfully transitioned the Technology Learn-
ing Center (TLC) lease to a rental status.
R1-Recreational opportunities and amenities
Greater utilization of TLC space by Senior Activi-
ties/Community Center
R1-Recreational opportunities and amenities
Won several awards and grants for Tourism and
Special Events
R1-Recreational opportunities and amenities
The Height of Desert Living 234
Operating Budgets
Community Services Department
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time 654,805$ 622,757$ 656,237$ 678,279$
Salaries-Part Time 168,884 186,762 202,516 201,184
Overtime 484 1,024 2,000 -
FICA 10,533 11,270 12,454 12,473
Medicare 11,748 11,514 12,437 12,754
Workers Compensation 18,670 28,378 24,997 17,498
Unemployment Insurance 3,498 2,580 1,464 2,045
Group Health Insurance 80,901 95,269 115,371 83,343
Group Dental Insurance 7,747 6,611 6,919 6,828
Group Vision Insurance 956 968 1,006 851
Disability Insurance 1,828 2,145 2,405 2,873
Retirement 71,990 68,602 72,181 74,611
Life Insurance 1,946 1,912 2,141 2,273
Licenses/Filing Fees 2,394 1,756 1,710 1,710
Dues, Subscript & Publicat 2,545 2,865 2,932 3,382
Training/Cont Ed 2,267 4,378 - -
Meetings & Training 6,871 6,906 11,655 11,275
Boards & Commissions - - - 1,150
Building Maint/Repair 1,102 915 1,000 1,000
HVAC Repair 1,018 - 1,400 1,400
Plumbing Repair 3,940 1,043 2,650 2,650
Electrical Repair/Maint 8,758 6,593 5,750 5,750
Fire Protection Systems 2,712 640 1,200 2,200
Grounds Maint/Repair 6,098 6,026 102,372 23,300
Irrigation Repair 15,836 14,296 17,450 15,400
Backflow Testing & Maintenance 70 495 3,690 2,450
Storm Damage Cleanup - 2,006 - -
Equipment Maint/Repair 59,088 34,749 88,590 40,090
Vehicle Maint/Repair 4,388 17,320 13,300 13,100
Office Equip Maint/ Repair 1,792 2,860 1,080 2,000
Other Maint/Repair 10,865 39,470 24,200 31,600
Art Maint/Repair/Install 9,525 6,600 7,500 -
Parking Lot Repair - 1,269 1,300 -
Striping 820 927 2,380 2,380
Sidewalk/Pathway Repair 1,765 1,249 8,200 1,600
Sign Repair & Replacement 1,583 3,124 8,190 7,825
Painting 676 1,464 1,803 1,803
Lighting Repair 11,789 26,196 18,300 19,300
Electricity Expense 211,224 207,542 237,540 248,100
Refuse/Recycling 5,955 4,962 6,080 6,380
Telecommunications 6,900 9,218 7,492 7,514
Water/Sewer 41,868 46,682 70,604 78,024
Gas & Oil 14,124 11,711 14,812 14,812
Professional Fees 17,610 22,312 29,905 25,500
Instructor Fees 8,267 14,509 27,104 21,229
Rentals & Leases 32,914 35,309 36,491 41,001
Printing Expense 4,535 2,564 5,320 5,270
FY16-17 Proposed Budget
Summary of Expenditures
Community Services Department
The Height of Desert Living 235
Operating Budgets
Community Services Department
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
FY16-17 Proposed Budget
Summary of Expenditures
Community Services Department
General Fund-continued
Advertising/Signage 7,151$ 4,501$ 5,470$ 3,250$
Contractual Services 45,804 43,295 56,320 54,200
Constituent Communication - 25,050 28,200 31,890
Bank/Merc Acct Fees 4,016 4,364 9,950 8,000
Community Contracts/Events 99,120 79,296 74,176 -
Landscape Contracts 53,079 65,544 134,070 130,320
ActiveNet Fees 7,211 7,890 10,585 10,585
Office Supplies 9,391 2,985 7,750 7,550
Cleaning/Janitorial Supplies 11,335 10,924 12,353 12,153
Safety Supplies 810 867 1,100 1,100
Operating Supplies 65,939 61,387 46,033 58,593
Food & Beverage Supplies 2,397 2,830 1,870 2,070
Program Materials 23,703 26,597 30,315 36,905
Uniforms 2,460 2,695 3,593 3,593
Postage & Delivery 83 4,227 900 900
Miscellaneous Expense 125 - - -
Small Tools 3,443 5,844 8,235 7,120
Hardware/Peripherals 969 886 - 5,000
Peripherals 421 - - -
Furniture/Appliances 13,224 10,335 - 15,000
Equipment 2,239 4,459 - -
Damages/Vandalism 1,080 1,226 7,100 2,100
ISF-Copier Charges 6,526 6,318 11,160 7,752
ISF-Mail Service Charges 743 479 453 466
ISF-Vehicle Replacement Charge 26,022 29,108 29,691 39,296
ISF-Motor Pool Charges 22 83 - -
ISF-Telecom Charges 6,758 5,852 6,494 6,790
Sub total Expenditures 1,927,360 1,984,790 2,359,946 2,178,840
Transfers Out 193,500 193,500 - 2,470
Total Community Services 2,120,860$ 2,178,290$ 2,359,946$ 2,181,310$
The Height of Desert Living 236
Community Services Division
Service Delivery Plan
The Community Services through its administrative services provides direction to
and clerical support for the Department by the Community Services Director and
Executive Assistant.
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration -$ -$ -$ 205,342$
Total -$ -$ -$ 205,342$
Expenditures by Program
Administration
100%
Use of Funds -Community Services -By Program
Where does the money go?
Total Proposed Budget = $205,342
Variance Explanations:
Administration: New program created to house all administrative costs.
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages -$ -$ -$ 153,418$
Employment Taxes - - - 2,864
Benefits - - - 35,485
Meetings and Training - - - 1,150
Maintenance and Repair - - - 500
Utilities - - - 1,140
Supplies - - - 4,500
Internal Service - - - 6,285
Total -$ -$ -$ 205,342$
Expenditures by Category
Operating Budgets
Community Services Division
The Height of Desert Living 237
Operating Budgets
Community Services Division
Wages
75%
Benefits
17%
Supplies
2%
Internal Service
3%
Use of Funds -Community Services -By Category
Where does the money go?
Total Proposed Budget = $205,342
Variance Explanations:
Wages/Benefits: The increase is a result of personnel allocation changes.
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time -$ -$ -$ 153,418$
Medicare - - - 2,224
Workers Compensation - - - 490
Unemployment Insurance - - - 150
Group Health Insurance - - - 16,031
Group Dental Insurance - - - 1,264
Group Vision Insurance - - - 149
Disability Insurance - - - 650
Retirement - - - 16,877
Life Insurance - - - 514
Boards & Commissions - - - 1,150
Vehicle Maint/Repair - - - 500
Telecommunications - - - 540
Gas & Oil - - - 600
Office Supplies - - - 4,500
ISF-Copier Charges - - - 10
ISF-Mail Service Charges - - - 30
ISF-Vehicle Replacement Charge - - - 5,745
ISF-Telecom Charges - - - 500
Sub total Expenditures - - -$ 205,342$
Transfers Out - - - -
Total Community Services -$ -$ -$ 205,342$
FY16-17 Proposed Budget
Summary of Expenditures
Community Services Division
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 238
Community Center Division
Service Delivery Plan
The Community Center strives to enhance the quality of life of Fountain Hills resi-
dents by providing and maintaining a safe, available, and accessible facility that
will meet the needs of all residents.
Operating Budgets
Community Center Division
Variance Explanations:
Administration/Event Planning: These programs were consolidated into Admini-
stration for more efficient managing and reporting purposes.
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration 244,233$ 242,164$ 53,393$ 100,587$
Boards & Commissions 12,146 12,228 - -
Event Planning 61,195 54,514 57,862 -
Operations 115,620 121,833 116,568 122,019
Total 433,194$ 430,739$ 227,823$ 222,606$
Expenditures by Program
Administration
48%Operations
55%
Use of Funds -Community Center -By Program
Where does the money go?
Total Proposed Budget = $222,606
The Height of Desert Living 239
Operating Budgets
Community Center Division
Variance Explanations:
Benefits: The decrease is a result of significant savings from changing health in-
surance carriers.
Equipment: A budget supplement is included to replace a portion of the chairs and
tables in the ballrooms.
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 164,593$ 163,934$ 156,129$ 146,139$
Employment Taxes 9,624 11,977 10,664 9,286
Benefits 30,264 30,654 29,097 21,770
Dues & Memberships 1,270 642 870 870
Meetings and Training 268 146 - 2,000
Maintenance and Repair 1,751 2,626 1,080 2,000
Utilities 1,387 1,453 1,320 1,140
Contractual Services 9,463 9,354 18,314 14,654
Supplies 2,615 3,007 3,650 3,650
Equipment 14,930 10,867 2,950 18,020
Internal Service 3,529 2,579 3,749 3,077
Transfers 193,500 193,500 - -
Total 433,194$ 430,739$ 227,823$ 222,606$
Expenditures by Category
Wages
65%
Employment
Taxes
4%
Benefits
10%
Contractual
Services
7%
Supplies
2%
Equipment
8%
Use of Funds -Community Center -By Category
Where does the money go?
Total Proposed Budget = $222,606
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 240
Performance Measures
Quality
Productivity
1 Population for FY13-14 - FY16-17 is based on the 2010 U.S. Census.
Operating Budgets
Community Center Division
Activities/Results
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
To attain a high overall satisfaction rating
(good or better) with quality on rental
evaluations
N/A N/A Good Good
To achieve a high return rate on rental sur-
veys N/A N/A 50% 50%
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Number of bookings 3,220 3,946 4,065 4,187
Number of patrons served 69,400 78,600 80,100 81,700
Number of hours worked by volunteer staff in
support of facility operations 875 884 884 892
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Net operating costs of facility per capita1 $11.34 $10.64 $9.66 $9.66
The Height of Desert Living 241
Operating Budgets
Community Center Division
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time 112,449$ 108,109$ 99,822$ 88,901$
Salaries-Part Time 52,145 55,755 56,307 57,238
Overtime - 70 - -
FICA 3,233 3,459 3,427 3,548
Medicare 2,374 2,365 2,250 2,120
Workers Compensation 3,220 5,695 4,696 3,200
Unemployment Insurance 796 456 291 418
Group Health Insurance 15,909 16,810 16,352 10,439
Group Dental Insurance 1,216 1,056 911 762
Group Vision Insurance 169 174 161 115
Disability Insurance 291 379 366 377
Retirement 12,362 11,896 10,981 9,779
Life Insurance 318 340 326 298
Licenses/Filing Fees 1,178 568 600 600
Dues, Subscript & Publicat 92 75 270 270
Meetings & Training 268 146 - 2,000
Equipment Maint/Repair - 580 - -
Office Equip Maint/ Repair 1,751 1,921 1,080 2,000
Other Maint/Repair - 125 - -
Telecommunications 1,387 1,453 1,320 1,140
Professional Fees - - 300 300
Rentals & Leases 1,689 3,098 3,120 3,480
Printing Expense 455 - 1,130 1,130
Advertising/Signage 5,819 3,913 4,920 2,850
Constituent Communication - 699 3,000 3,000
Bank/Merc Acct Fees 1,166 1,091 4,911 2,961
ActiveNet Fees 334 553 933 933
Office Supplies 913 466 450 450
Operating Supplies 188 792 1,000 1,000
Food & Beverage Supplies 380 328 550 550
Program Materials 652 842 1,000 1,000
Uniforms 482 454 650 650
Postage & Delivery - 126 - -
Small Tools 808 531 2,950 3,020
Furniture/Appliances - - - 15,000
Hardware/Peripherals 969 - - -
Peripherals 317 - - -
Furniture/Appliances 11,304 10,335 - -
Equipment 1,531 - - -
ISF-Copier Charges 913 422 1,370 820
ISF-Mail Service Charges 13 5 10 7
ISF-Telecom Charges 2,603 2,152 2,369 2,250
Sub total Expenditures 239,694 237,239 227,823 222,606
Transfers Out 193,500 193,500 - -
Total Community Center 433,194$ 430,739$ 227,823$ 222,606$
FY16-17 Proposed Budget
Summary of Expenditures
Community Center
The Height of Desert Living 242
Parks Division
Service Delivery Plan
The Parks Division staff is dedicated to providing safe, clean and green parks that
will meet the intellectual, social, cultural, and leisure needs of all park patrons. The
Town’s park system has been developed to enhance the quality of life of Fountain
Hills residents with hiking trails and park facilities for Youth and Adult Sports Pro-
grams, Youth and Teen Programs, Special Events, and Facility Rentals. Each year,
our experienced staff works to meet the goals through efficient park maintenance
and operations methods.
Variance Explanations:
Town Hall/Golden Eagle Park/Four Peaks Park/Desert Vista Park/Trails: Personnel
allocation changes for administrative costs were moved out of the parks and into
Town Hall.
Operating Budgets
Parks Division
Town Hall
7%
Fountain Park
40%Golden Eagle
Park
27%
Four Peaks Park
10%
Desert Vista Park
7%
Trails
2%
Avenue of the
Fountains
7%
Uses of Funds -Parks -By Location
Where the Money Goes
Total Proposed Budget = $1,095,228
Location Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Town Hall -$ -$ -$ 79,579$
Fountain Park 411,288 396,811 446,867 427,673
Golden Eagle Park 296,590 327,719 374,239 297,936
Four Peaks Park 115,257 141,793 145,963 108,626
Desert Vista Park 92,995 101,738 201,563 79,757
Trails 31,494 37,249 29,058 21,058
Avenue of the Fountains - - 86,821 80,599
Total 947,624$ 1,005,310$ 1,284,511$ 1,095,228$
Expenditures by Location
The Height of Desert Living 243
Operating Budgets
Parks Division
Variance Explanations:
Administration: Non-administrative costs were relocated into Operations.
Amenities/Field Prep/Maintenance/Landscape Maintenance/Operations: These pro-
grams were consolidated into Operations for more efficient managing and report-
ing purposes.
Open Space: The decrease is the result of personnel allocation changes.
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration 169,465$ 181,047$ 195,604$ 84,358$
Amenities 190,310 234,832 437,447 -
Field Prep/Maintenance 170,384 171,716 180,893 -
Fountain 223,119 196,149 214,871 212,375
Landscape Maintenance 162,852 184,317 226,638 -
Open Space 31,494 37,249 29,058 21,058
Operations - - - 777,437
Total 947,624$ 1,005,310$ 1,284,511$ 1,095,228$
Expenditures by Program
Administration
8%
Fountain
19%
Open Space
2%
Operations
72%
Uses of Funds -Parks -By Program
Where the Money Goes
Total Proposed Budget = $1,095,228
The Height of Desert Living 244
Variance Explanations:
Wages/Benefits: The decrease is a result of personnel allocation changes.
Internal Service: The increase is a result of a increased vehicle replacement
charges.
Supplies: The increase includes a budget supplement for miscellaneous items re-
quested by the MMPC and FY15-16 revised budget reflects budget transfers made
to other categories in this division, including Contractual Services and Maintenance
and Repair.
Operating Budgets
Parks Division
Wages
20%
Benefits
6%
Maintenance and
Repair
16%
Utilities
33%
Contractual
Services
14%
Supplies
7%
Internal Service
3%
Uses of Funds -Parks -By Category
Where the Money Goes
Total Proposed Budget = $1,095,228
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 271,388$ 278,316$ 280,594$ 219,575$
Employment Taxes 13,538 17,526 15,450 11,000
Benefits 73,369 82,225 92,257 64,273
Dues & Memberships 840 747 1,035 885
Meetings and Training 2,299 1,144 3,905 1,875
Maintenance and Repair 130,250 154,141 299,226 171,298
Utilities 276,638 274,805 332,520 350,822
Contractual Services 73,761 84,964 159,172 153,822
Supplies 76,535 72,924 59,770 78,470
Equipment 3,472 9,598 5,285 4,100
Damages/Vandalism 1,067 1,226 7,100 2,100
Internal Service 24,467 27,694 28,197 35,008
Transfers - - - 2,000
Total 947,624$ 1,005,310$ 1,284,511$ 1,095,228$
Expenditures by Category
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 245
Performance Measures
Quality
Productivity
Operating Budgets
Parks Division
Activities/Results
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Maintain a high overall satisfaction rating
(good or better) of maintenance/operations Good Good Good Good
Number of Special Events hosted in parks 25 30 45 50
Appearance/availability Good Good Good Good
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Restroom serviced and cleaned 365 days 365 days 365 days 365 days
Ramadas serviced and cleaned 365 365 365 365
Trails maintained and ready for use daily 365 365 365 365
Trailhead promotions with brochures, maps
and Town website 365 365 365 365
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Net expenditures for park operations per cap-
ita* $34.60 $36.65 $44.29 $44.87
Park rentals/
Revenue 292/
$21,500
294/
$23,700
320/
$17,670
325/
$25,000
Fountain Hills Hiking Trail visitors 1000+ 1000+ 1000+ 1000+
Fountain Hills Park Statistics:
119 Acres of Developed Parks
740 Acres of Mountain Preserve Park
8 Acres of Botanical Garden Preserve
59.2 Acres of Lake Overlook Trail Preserve
7.7 Miles of Preserve Trails
8.7 Miles of Urban Trails (FIT)
* Population for FY13-14 - FY16-17 is based on the 2010 U.S. Census.
The Height of Desert Living 246
Operating Budgets
Parks Division
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
FY16-17 Proposed Budget
Summary of Expenditures
Parks
General Fund
Salaries-Full Time 270,929$ 277,498$ 278,594$ 219,574$
Overtime 459 818 2,000 -
Medicare 3,874 3,974 4,039 3,185
Workers Compensation 8,901 13,006 10,982 7,441
Unemployment Insurance 762 546 429 374
Group Health Insurance 37,902 46,672 56,387 35,392
Group Dental Insurance 3,502 2,736 2,879 2,737
Group Vision Insurance 480 425 416 328
Disability Insurance 811 941 1,022 930
Retirement 29,832 30,614 30,642 24,151
Life Insurance 843 837 911 735
Licenses/Filing Fees 590 552 440 440
Dues, Subscript & Publicat 250 195 595 445
Training/Cont Ed 2,079 889 - -
Meetings & Training 220 255 3,905 1,875
Building Main/Repair 1,102 915 1,000 1,000
HVAC Repair 1,018 - 1,400 1,400
Plumbing Repair 3,940 1,043 2,650 2,650
Electrical Repair/Maint 8,758 6,593 5,750 5,750
Fire Protection Systems 2,712 640 1,200 2,200
Grounds Maint/Repair 6,098 6,026 102,372 23,300
Irrigation Repair 15,836 14,296 17,450 15,400
Backflow Testing & Maintenance 70 495 3,690 2,450
Storm Damage Cleanup - 2,006 - -
Equipment Maint/Repair 59,088 34,169 88,590 40,090
Vehicle Maint/Repair 4,261 16,065 12,800 12,600
Other Maint/Repair 10,865 39,345 22,200 31,600
Parking Lot Repair - 1,269 1,300 -
Striping 820 927 2,380 2,380
Sidewalk/Pathway Repair 1,765 1,249 8,200 1,600
Sign Repair & Replacement 1,452 1,442 8,140 7,775
Painting 676 1,465 1,804 1,804
Lighting Repair 11,789 26,196 18,300 19,300
Electricity Expense 211,224 207,542 237,540 248,100
Refuse/Recycling 5,955 4,962 6,080 6,380
Telecommunications 3,868 4,118 4,084 4,106
Water/Sewer 41,868 46,682 70,604 78,024
Gas & Oil 13,723 11,501 14,212 14,212
Professional Fees 7,700 10,049 14,200 12,000
Rentals & Leases 9,917 6,413 7,380 7,380
Printing Expense 1,986 2,099 2,300 2,900
Bank/Merc Acct Fees 550 385 551 551
Landscape Contracts 53,079 65,544 134,070 130,320
The Height of Desert Living 247
Operating Budgets
Parks Division
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
FY16-17 Proposed Budget
Summary of Expenditures
Parks
General Fund-continued
ActiveNet Fees 529$ 475$ 671$ 671$
Office Supplies - 23 200 100
Cleaning/Janitorial Supplies 11,335 10,824 12,153 12,153
Safety Supplies 810 867 1,100 1,100
Operating Supplies 62,926 58,222 42,733 55,083
Food & Beverage Supplies - - 120 120
Program Materials - 1,119 1,350 7,800
Uniforms 1,464 1,869 2,114 2,114
Small Tools 2,546 5,139 5,285 4,100
Furniture/Appliances 307 - - -
Equipment 620 4,459 - -
Damages/Vandalism 1,067 1,226 7,100 2,100
ISF-Copier Charges 360 601 580 451
ISF-Mail Service Charges 5 77 9 6
ISF-Vehicle Replacement Charge 23,141 26,170 26,693 33,551
ISF-Telecom Charges 960 845 915 1,000
Sub total Expenditures 947,624 1,005,310 1,284,511 1,093,228
Transfers Out - - - 2,000
Total Parks 947,624$ 1,005,310$ 1,284,511$ 1,095,228$
The Height of Desert Living 248
Recreation Division
Service Delivery Plan
The Recreation Division strives to enhance the quality of life of Fountain Hills resi-
dents by providing recreation services that will meet the intellectual, social, cul-
tural, and leisure needs of all residents. Program activities include: Special Inter-
est Classes, Youth and Adult Sports Programs, Youth and Teen Programs, Special
Events, and Facility Rentals.
Operating Budgets
Recreation Division
Variance Explanations:
Administration/Boards and Commissions: The increase is a result of personnel al-
location changes and the consolidation of these two programs for more efficient
managing and reporting purposes.
Art & Culture: Amounts were relocated into the General Government Department,
and the Tourism and Public Art Funds.
Community Events/Social/Community Services/Special Events: These programs
were consolidated into Community Events for more efficient managing and report-
ing purposes.
Special Interest Programs/Sports Activities: The decrease is a result of personnel
allocation changes.
Youth & Teen Programs: The decrease is a result of personnel allocation changes
and that Community Contracts were moved to the new General Government De-
partment.
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration 87,388$ 82,090$ 96,028$ 287,490$
Art & Culture 48,127 38,857 41,713 -
Boards & Commissions 29,322 29,081 48,691 -
Community Events 94,842 102,117 113,380 77,729
Social/Community Service 70,459 72,515 82,514 -
Special Events 27,073 23,450 26,769 -
Special Interest Programs 24,407 30,696 38,590 16,007
Sports Activities 55,629 61,520 82,551 26,602
Youth & Teen Programs 94,771 87,208 85,531 27,831
Total 532,018$ 527,534$ 615,767$ 435,659$
Expenditures by Program
The Height of Desert Living 249
Variance Explanations:
Wages/Benefits: The decrease is a result of personnel allocation changes and the
significant savings from changing health insurance carriers.
Maintenance and Repair: The art maintenance costs were moved into the Public
Art fund.
Contractual Services: Community Contracts were moved to the new General Gov-
ernment Department.
Internal Service: Vehicle replacement charges were moved into the new Commu-
nity Services Division.
Operating Budgets
Recreation Division
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 252,513$ 226,634$ 277,991$ 219,698$
Employment Taxes 14,165 17,128 17,284 13,713
Benefits 48,792 49,633 66,586 40,223
Dues & Memberships 1,968 2,286 2,417 2,417
Meetings and Training 6,535 9,845 7,750 7,200
Maintenance and Repair 9,824 10,476 10,000 -
Utilities 1,709 2,779 1,908 948
Contractual Services 157,189 170,992 186,449 115,323
Supplies 30,137 29,731 34,844 30,184
Equipment 90 - - -
Damages/Vandalism 13 - - -
Internal Service 9,083 8,030 10,538 5,483
Transfers - - - 470
Total 532,018$ 527,534$ 615,767$ 435,659$
Expenditures by Category
Administration
66%
Community
Events
18%
Special Interest
Programs
4%
Sports Activities
6%
Youth & Teen
Programs
13%
Use of Funds -Recreation -By Program
Where does the money go?
Total Proposed Budget = $435,659
The Height of Desert Living 250
Operating Budgets
Recreation Division
Quality
Activities/Results
Performance Measures
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
To attain a high overall satisfaction rating
(good or better) with the quality of Town rec-
reation programs on program evaluations
80% 82% 80% 85%
To achieve a high return rate on recreation
program surveys 25% 26% 35% 35%
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Number of individual program participants1 2,234 2,470 2,450 2,650
Number of team sports program participants 602 615 600 600
Number of teen trip/teen activity participants untracked 160 400 450
Number of volunteer hours in support of
Town recreation programs2 1,000 998 1,000 1,100
Number of youth sport, Boys and Girls Club,
and FHUSD facility bookings 1,761 1,871 1,800 1,800
1Does not include participations at special events or teen drop in programs.
2Volunteer hours are estimated
3Population based on U.S Census 2014 estimates
Productivity
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Net operating costs of recreation programs
per capita3 22.57 24.83 26.05 26.50
Wages
51%
Employment
Taxes
3%
Benefits
9%Meetings and
Training
2%
Contractual
Services
26%
Supplies
7%
Use of Funds -Recreation -By Category
Where does the money go?
Total Proposed Budget = $435,659
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 251
Operating Budgets
Recreation Division
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time 194,206$ 158,369$ 203,714$ 151,393$
Salaries-Part Time 58,282 68,205 74,277 68,305
Overtime 25 60 - -
FICA 3,662 4,549 4,575 4,235
Medicare 3,547 3,130 4,030 3,184
Workers Compensation 5,672 8,331 8,203 5,593
Unemployment Insurance 1,284 1,118 476 701
Group Health Insurance 24,356 29,046 40,089 20,635
Group Dental Insurance 1,832 1,846 2,340 1,591
Group Vision Insurance 215 276 342 194
Disability Insurance 508 550 744 641
Retirement 21,334 17,426 22,408 16,654
Life Insurance 548 490 663 508
Licenses/Filing Fees 330 335 350 350
Dues, Subscript & Publicat 1,638 1,951 2,067 2,067
Training/Cont Ed 152 3,340 - -
Meetings & Training 6,383 6,505 7,750 7,200
Vehicle Maint/Repair 127 1,255 500 -
Office Equip Maint/ Repair 41 939 - -
Other Maint/Repair - - 2,000 -
Art Maint/Repair/Install 9,525 6,600 7,500 -
Sign Repair & Replacement 131 1,683 - -
Telecommunications 1,308 2,570 1,308 948
Gas & Oil 401 209 600 -
Professional Fees 8,810 10,559 13,705 12,880
Instructor Fees 7,817 14,059 25,334 20,359
Rentals & Leases 21,137 25,643 25,835 29,985
Printing Expense 2,045 465 1,750 1,100
Advertising/Signage 1,332 588 550 400
Contractual Services 12,540 13,940 15,100 17,300
Constituent Communication - 21,347 22,200 25,500
Bank/Merc Acct Fees 1,835 2,340 2,868 2,868
Community Contracts/Events 99,120 79,296 74,176 -
ActiveNet Fees 2,552 2,754 4,931 4,931
Office Supplies 6,335 742 5,300 700
Cleaning/Janitorial Supplies - - 200 -
Operating Supplies 337 - - -
Food & Beverage Supplies 403 450 550 550
Program Materials 22,501 24,609 27,965 28,105
Uniforms 514 372 829 829
Postage & Delivery 46 3,557 - -
Small Tools 90 - - -
Damages/Vandalism 13 - - -
ISF-Copier Charges 4,101 3,381 5,625 3,850
ISF-Mail Service Charges 478 147 215 193
ISF-Vehicle Replacement Charge 2,881 2,939 2,998 -
ISF-Motor Pool Charges 22 83 - -
ISF-Telecom Charges 1,602 1,480 1,700 1,440
Sub total Expenditures 532,018 527,534 615,767 435,189
Transfers Out - - - 470
Total Recreation 532,018$ 527,534$ 615,767$ 435,659$
FY16-17 Proposed Budget
Summary of Expenditures
Recreation
The Height of Desert Living 252
Operating Budgets
Recreation Division
The Height of Desert Living 253
Senior Services Division
Service Delivery Plan
Provide meeting space to members for programs and presentations. Coordinate
meeting schedule with support groups and offer social services for the community.
Deliver a quality noon-time meal to Town residents who require assistance in ob-
taining nutritional meals.
Variance Explanations:
Administration: The increase is a result of personnel allocation changes and a
budget supplement for replacement audio-video equipment.
Senior Membership/Activities: The decrease is a result of personnel allocation
changes.
Operating Budgets
Senior Services Division
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration 45,335$ 52,360$ 52,483$ 90,629$
Boards & Commissions 14,750 12,556 - -
Home Delivered Meals 60,983 56,661 73,522 63,464
Senior Memberships/Activities 86,956 93,129 105,841 68,382
Total 208,024$ 214,706$ 231,846$ 222,475$
Expenditures by Program
Administration
40%
Home Delivered
Meals
29%
Senior
Memberships/Ac
tivities
31%
Use of Funds -Senior Services-By Program
Where does the money go?
Total Proposed Budget = $222,475
The Height of Desert Living 254
Operating Budgets
Senior Services Division
Wages
64%
Employment
Taxes
4%
Benefits
4%
Contractual
Services
21%
Supplies
3%
Equipment
2%Internal Service
2%
Use of Funds -Senior Services-By Category
Where does the money go?
Total Proposed Budget = $222,475
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 135,678$ 141,660$ 146,039$ 140,634$
Employment Taxes 7,122 7,109 7,954 7,907
Benefits 12,943 12,995 12,083 9,028
Dues & Memberships 862 946 320 920
Meetings and Training 36 149 - 200
Maintenance and Repair - - 50 50
Utilities 338 1,077 780 780
Contractual Services 39,294 39,323 53,656 47,446
Supplies 6,956 6,850 5,650 6,060
Equipment 1,803 1,059 - 5,000
Internal Service 2,992 3,538 5,314 4,450
Total 208,024$ 214,706$ 231,846$ 222,475$
Expenditures by Category
The Height of Desert Living 255
Operating Budgets
Senior Services Division
Performance Measures
Quality
Productivity
Activities/Results
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Number of members 1,199 1,298 1,298 1,300
Maintain a high overall satisfaction rating
(good or better) of meal quality Good Good Good Good
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Number of attendees to senior programs and
presentations 22,228 21,841 22,000 22,000
Number of days per year meals delivered 365 365 365 365
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Number of senior programs offered 63 55 64 55
Number of special presentations offered 44 33 48 35
Number of socialization activities/special
events offered 8 8 8 8
Number of attendees at Activities EXPO 12 12 14 14
Number of meals delivered annually 4,799 4,035 5,000 5,000
Number of clients participating in HDM pro-
gram 57 61 60 60
The Height of Desert Living 256
Operating Budgets
Senior Services Division
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time 77,221$ 78,782$ 74,107$ 64,993$
Salaries-Part Time 58,457 62,802 71,932 75,641
Overtime - 76 - -
FICA 3,638 3,262 4,452 4,690
Medicare 1,952 2,043 2,118 2,041
Workers Compensation 877 1,346 1,116 774
Unemployment Insurance 655 459 268 402
Group Health Insurance 2,735 2,741 2,543 846
Group Dental Insurance 1,197 973 789 474
Group Vision Insurance 93 93 87 65
Disability Insurance 218 275 273 275
Retirement 8,462 8,667 8,150 7,150
Life Insurance 238 246 241 218
Licenses/Filing Fees 296 301 320 320
Dues, Subscript & Publicat 565 645 - 600
Training/Cont Ed 36 149 - -
Meetings & Training - - - 200
Sign Repair & Replacement - - 50 50
Telecommunications 338 1,077 780 780
Professional Fees 1,100 1,703 1,700 320
Instructor Fees 450 450 1,770 870
Rentals & Leases 171 156 156 156
Printing Expense 49 - 140 140
Contractual Services 33,264 29,355 41,220 36,900
Constituent Communication - 3,003 3,000 3,390
Bank/Merc Acct Fees 464 548 1,620 1,620
ActiveNet Fees 3,796 4,108 4,050 4,050
Office Supplies 2,143 1,753 1,800 1,800
Cleaning/Janitorial Supplies - 99 - -
Operating Supplies 2,488 2,374 2,300 2,510
Food & Beverage Supplies 1,614 2,053 650 850
Program Materials 550 27 - -
Postage & Delivery 37 544 900 900
Miscellaneous Expense 125 - - -
Small Tools - 173 - -
Hardware/Peripherals - 886 - 5,000
Peripherals 103 - - -
Furniture/Appliances 1,613 - - -
Equipment 87 - - -
ISF-Copier Charges 1,152 1,913 3,585 2,620
ISF-Mail Service Charges 247 249 219 230
ISF-Telecom Charges 1,593 1,375 1,510 1,600
Sub total Expenditures 208,024 214,706 231,846 222,475
Transfers Out - - - -
Total Senior Services 208,024$ 214,706$ 231,846$ 222,475$
FY16-17 Proposed Budget
Summary of Expenditures
Senior Services
The Height of Desert Living 257
Law Enforcement
Operating Budgets
Law Enforcement
The Height of Desert Living 258
Operating Budgets
Law Enforcement
LAW ENFORCEMENT
District Commander
(1 Captain)
Patrol
Sergeants (6)
Detective Sergeant
Sergeant (1)
Deputy Commander
(1 Lieutenant)
Administration
(1 Civilian)
District Detectives
(3)
Patrol Deputies
(18)
Sergeant (1)
School Resource
Officer (1)
Administrative Sergeant
(1)
Administrative
Deputy (1)
Sergeants
The Height of Desert Living 259
LAW ENFORCEMENT
Department Overview
The Maricopa County Sheriff’s Office is a fully integrated law enforcement agency
committed to being the leader in establishing the standards for providing quality
law enforcement, detention and support services to the citizens of Maricopa
County and to other criminal justice agencies.
Under the command of Captain David Letourneau, twenty deputies are assigned
full-time to the Town of Fountain Hills. Of these, nineteen deputies and four ser-
geants are assigned to patrol. One deputy is assigned to the Schools and Commu-
nity Services Department to address quality of life issues, court security, and ad-
ministrative duties. Additionally, there are three detectives assigned, one detective
supervisor sergeant, one administrative sergeant, one Commander (Captain), one
Deputy Commander (Lieutenant), and one administrative assistant.
Mission Statement
The Maricopa County Sheriff’s Office (MCSO) proudly provides contractual law en-
forcement services to the Town of Fountain Hills by enforcing State and local laws,
selective Town Ordinances and deterring criminal activity. MCSO will protect life
and property, investigate criminal activity, and will work in partnership with the
Town Council, staff, community leaders, and residents to resolve issues and con-
cerns.
MCSO is dedicated to providing these services to the residents of Fountain Hills
and the general public in a respectful, courteous, and professional manner and is
supportive of the community-based policing principles.
Additionally, all sworn personnel will meet and stay current with established State
training as delineated by Arizona Peace Officer Standards and Training Board (AZ
POST) and the Maricopa County Sheriff’s Office as a means of reducing liability.
Operating Budgets
Law Enforcement
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration 23,903$ 15,789$ 21,484$ 3,896,867$
Animal Control 37,705 31,817 40,320 33,244
Incarceration/Transport 56,302 56,703 67,500 -
Patrol 2,946,797 3,249,272 3,554,666 -
Total 3,064,707$ 3,353,581$ 3,683,970$ 3,930,111$
Expenditures by Program
Variance Explanations:
Administration/Incarceration/Transport/Patrol: Programs were combined into Ad-
ministration for more efficient managing and reporting purposes.
The Height of Desert Living 260
Operating Budgets
Law Enforcement
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 15,659$ 13,785$ 13,598$ -$
Employment Taxes 818 830 736 -
Benefits 1,348 1,443 1,471 -
Dues & Memberships 1,200 1,296 - 1,296
Maintenance & Repair - - - -
Contractual Services 3,042,459 3,332,673 3,663,710 3,924,305
Supplies 602 766 1,845 1,845
Internal Service 2,621 2,788 2,610 2,665
Total 3,064,707$ 3,353,581$ 3,683,970$ 3,930,111$
Expenditures by Category
Contractual
Services
100%
Use of Funds -Law Enforcement -By Category
Where does the money go?
Total Proposed Budget = $3,930,111
Administration
99%
Animal Control
1%
Use of Funds -Law Enforcement -By Program
Where does the money go?
Total Proposed Budget = $3,930,111
Variance Explanations:
Wages: The decrease is a result of personnel allocation.
The Height of Desert Living 261
Operating Budgets
Law Enforcement
For the six month period ending December 31:
Description July ‘14 to Dec. ‘14 July ‘15 to Dec. ‘15
Criminal Arrests 155 78
Criminal Citations Issued 96 46
Driving Under Influence (DUI) Arrests 39 9
Interviews 916 1208
Juvenile Referrals 10 2
Traffic Arrests 50 31
Traffic Violations 756 603
Traffic Warnings 494 441
Barking Dog Warnings Issued 4 15
False Alarm Warnings Issued 2 27
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Salaries-Full Time 8,014$ 5,960$ 6,135$ -$
Salaries-Part Time 7,637 7,825 7,463 -
Overtime 8 - - -
FICA 474 485 463 -
Medicare 222 195 199 -
Workers Compensation 49 67 51 -
Unemployment Insurance 72 82 23 -
Group Health Insurance 413 737 743 -
Group Dental Insurance 25 10 9 -
Group Vision Insurance 4 2 1 -
Disability Insurance 13 15 22 -
Retirement 877 661 675 -
Life Insurance 16 19 21 -
Dues, Subscript & Publicat 1,200 1,296 - 1,296
Printing Expense 569 - - 150
Advertising/Signage 46 - 220 -
Intergovt Agreements 3,028,698 3,325,439 3,649,630 28,024
Contractual Services 13,147 6,973 13,500 13,500
Bank/Merc Acct Fees - 261 - 240
ActiveNet Fees - - 360 360
Law Patrol - - - 3,814,531
Jail Fees - - - 67,500
Office Supplies - - 40 40
Operating Supplies - 128 1,205 1,205
Program Materials 602 638 600 600
ISF-Copier Charges 71 155 110 165
ISF-Mail Service Charges 2,550 2,633 2,500 2,500
Sub total Expenditures 3,064,707 3,353,581 3,683,970 3,930,111
Transfers Out - - - -
Total Law Enforcement 3,064,707$ 3,353,581$ 3,683,970$ 3,930,111$
FY16-17 Proposed Budget
Summary of Expenditures
Law Enforcement
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Operating Budgets
Law Enforcement
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Fire & Emergency Medical
Operating Budgets
Fire & Emergency Medical
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Operating Budgets
Fire & Emergency Medical
Fire Chief (1)
Station Two Captains
(3)
A,B,C Shift
Station One Captains
(3)
A,B,C Shift
FIRE DEPARTMENT
Assistant Fire Chief/
Fire Marshal (1)
Firefighters (12)
A,B,C Shift
Firefighters (6)
A,B,C Shift
A,B,C Shift
Firefighters (12)
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FIRE & EMERGENCY MEDICAL
Mission Statement
The mission of the Fire Department is to protect the safety and quality of life of
residents, visitors and businesses in Fountain Hills. This mission is achieved by a
commitment to exceptional service delivery in fire suppression, emergency medi-
cine and rescue, as well as a pro-active approach to fire prevention and public
safety education.
Department Overview
Fire protection and Emergency Medical Service (EMS) are provided by a public/
private combination of Town owned equipment and facilities, operated by contract
personnel from the Rural/Metro Corporation.
The Fire Department is responsible for EMS delivery and fire suppression within
the Town limits. The Fire Department is also responsible for fire prevention that
includes plan review and building inspections. The Fire Department takes the lead
role in emergency management at large scale disasters. The Fire Department also
provides other community services such as public education, youth career oriented
Explorer Post, child car seat installations and other safety programs.
Operating Budgets
Fire & Emergency Medical
Variance Explanations:
FD Safety/FD EMS/FD Suppression/Operations: These programs were consoli-
dated into Operations for more efficient managing and reporting purposes, includ-
ing facility maintenance costs.
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration 157,925$ 160,946$ 165,404$ 168,564$
FD Safety 154,452 155,038 161,793 -
FD EMS 1,420,228 1,464,522 1,513,136 -
FD Suppression 1,624,954 1,606,250 1,661,464 -
Operations - - - 3,540,153
FD Care 28,029 28,543 - -
Total 3,385,588$ 3,415,299$ 3,501,797$ 3,708,717$
Expenditures by Program
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Operating Budgets
Fire & Emergency Medical
Variance Explanations:
Maintenance and Repair: Facility maintenance costs are now being reported in the
Fire Department’s budget to show the true cost of operating the fire stations.
Equipment: Budget supplements were added to purchase one fire defibulator and
replace AED units.
Internal Service: Vehicle replacement charge calculations were adjusted to reflect
estimated replacement costs of the a new ladder truck.
Administration
5%
Operations
95%
Use of Funds -Fire & Emergency Medical -By Program
Where does the money go?
Total Proposed Budget = $3,708,717
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Dues & Memberships 183$ 680$ 750$ 750$
Maintenance and Repair 31,771 30,427 39,015 77,055
Utilities 24,291 23,129 22,300 20,000
Contractual Services 3,143,756 3,231,489 3,309,491 3,415,688
Supplies 81,946 2,843 7,150 4,360
Equipment 5,649 20,141 16,500 44,000
Internal Service 97,992 106,590 106,591 146,864
Total 3,385,588$ 3,415,299$ 3,501,797$ 3,708,717$
Expenditures by Category
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FY15-16 Department Accomplishments
FY16-17 Objectives
Initiative Strategic Value
Initiate Relocation of Fire Station Two P3-Public Safety, Health and Welfare
Remodel Training Room and Chief’s Office P3-Public Safety, Health and Welfare
Initiative Strategic Value Estimated Cost/Funding
Source
Relocate Fire Station Two P3-Public Safety, Health and
Welfare
$3,650,000/Capital Projects
Remodel Storage area at Fire
Station One
P3-Public Safety, Health and
Welfare
$10,000/General Fund
Operating Budgets
Fire & Emergency Medical
Maintenance and
Repair
2%
Contractual
Services
92%
Internal Service
4%
Uses of Funds -Fire & Emergency Medical -By
Category
Where does the money go?
Total Proposed Budget = $3,708,717
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 268
Operating Budgets
Fire & Emergency Medical
Activities/Results
Performance Measures
Quality
Productivity
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Child Car Seat installations 103 104 100 100
Public Education Activities 49 54 70 60
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Fire Prevention Inspections 518 549 400 500
Plan Reviews 213 250 300 300
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Complete Annual Minimum Company Stan-
dards 100% 100% 100% 100%
Emergency Response Times (5 minutes) 84% 80% 85% 85%
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Operating Budgets
Fire & Emergency Medical
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
General Fund
Licenses/Filing Fees 18$ -$ -$ -$
Dues, Subscript & Publicat 165 680 750 750
Building Maint/Repair - - - 23,000
HVAC Repair - - - 2,500
Plumbing Repair - - - 2,000
Fire Protection Systems - - - 915
Irrigation Repair - - - 525
Backflow Testing & Maintenance - - - 300
Equipment Maint/Repair 6,204 14,612 9,765 16,165
Vehicle Maint/Repair 25,567 15,814 29,000 29,000
Office Equip Maint/ Repair - - 150 150
Other Maint/Repair - - - 2,400
Sign Repair & Replacement - - 100 100
Telecommunications 98 - 100 -
Gas & Oil 24,193 23,129 22,200 20,000
Printing Expense 345 141 800 800
Intergovt Agreements 1,831 1,887 2,011 2,011
Contractual Services 3,141,580 3,229,462 3,306,680 3,405,877
Landscape Contracts - - - 7,000
Office Supplies 811 671 550 550
Cleaning/Janitorial Supplies - - - 50
Safety Supplies 79,669 - - -
Operating Supplies 919 1,719 5,600 2,760
Program Materials 507 453 1,000 1,000
Postage & Delivery 40 - - -
Small Tools - 1,741 6,500 6,500
Hardware/Peripherals 746 - - -
Furniture/Appliances - 39 - -
Equipment 4,902 18,361 10,000 37,500
ISF-Copier Charges 30 124 100 100
ISF-Mail Service Charges 123 44 85 100
ISF-Vehicle Replacement Charge 90,104 99,839 99,546 139,514
ISF-Telecom Charges 7,736 6,583 6,860 7,150
Sub total Expenditures 3,385,588 3,415,299 3,501,797 3,708,717
Transfers Out - - - -
Total Fire & Emergency Medical 3,385,588$ 3,415,299$ 3,501,797$ 3,708,717$
FY16-17 Proposed Budget
Summary of Expenditures
Fire & Emergency Medical
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Operating Budgets
Fire & Emergency Medical
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Special Revenue Funds
Special Revenue Funds
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Development Services
Streets Division
Highway User Revenue Fund
(HURF)
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
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Streets Division
Service Delivery Plan
The Streets Division is responsible for the maintenance of traffic signals; regula-
tory signs; median landscape maintenance; storm debris clean up; street sweep-
ing; street-related emergency responses; vehicle maintenance; contract admini-
stration as well as minor asphalt, curb and sidewalk repairs. The Highway User
Revenue Fund (HURF) pays for Streets personnel and contract work for street re-
pair.
Variance Explanations:
Administration: The increase is a result of personnel allocation changes and in-
creased insurance liability and legal expenses.
Legal Services: Program was combined into Administration for more efficient
managing and reporting purposes.
Pavement Management: Additional monies were budgeted for pavement mainte-
nance, including a contingency of $250,000.
Street Signs: The decrease is a result of personnel allocation changes.
Traffic Signals: FY15-16 included a one-time expenditure to replace the existing
deteriorating conduit for the traffic signal located at the intersections of Palisades
and Fountain Hills Boulevards.
Vehicle Maintenance: FY15-16 included a one-time expenditure to replace the
sprinkler/EVAP cooler at the Street Yard and decreased vehicle replacement
charges.
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration 336,496$ 149,690$ 220,860$ 331,598$
Adopt A Street 3,585 3,220 4,227 1,010
Legal Services 25,698 28,689 32,136 -
Open Space 241,291 261,749 350,309 339,583
Pavement Management 2,205,885 504,599 1,761,276 2,618,080
Street Signs 82,757 84,970 95,098 69,767
Street Sweepers 74,772 87,908 - -
Traffic Signals 103,333 111,358 278,145 163,483
Vehicle Maintenance 72,493 79,818 106,070 71,175
Total 3,146,310$ 1,312,001$ 2,848,121$ 3,594,696$
Expenditures by Program
The Height of Desert Living 274
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Variance Explanations:
Employment Taxes: The decrease is a result of more favorable workers’ compen-
sation rates.
Maintenance and Repair: Additional monies were budgeted for pavement mainte-
nance.
Damages/Vandalism: Additional monies were budgeted for insurance expendi-
tures.
Transfers: FY15-16 included a one-time transfer to the Environmental Fund.
Contingency: Monies were budgeted for unforeseen expenditures that may arise.
Administration
9%
Open Space
9%
Pavement
Management
73%
Street Signs
2%
Traffic Signals
5%
Vehicle
Maintenance
2%
Use of Funds -Streets -By Program
Where does the money go?
Total Proposed Budget = $3,594,696
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 265,179$ 294,027$ 268,815$ 300,647$
Employment Taxes 24,739 39,244 31,276 22,381
Benefits 82,065 87,518 85,035 82,207
Dues & Memberships 786 1,463 2,540 2,940
Meetings and Training - - 1,300 1,300
Maintenance and Repair 2,097,342 284,462 1,806,580 2,283,361
Utilities 129,377 131,136 152,133 157,145
Contractual Services 285,478 371,911 337,715 346,408
Supplies 24,823 28,395 29,036 29,090
Equipment 26,399 4,942 9,000 9,000
Damages/Vandalism 805 30,539 15,000 40,000
Internal Service 30,521 37,878 64,691 70,217
Transfers 178,796 486 45,000 -
Contingency - - - 250,000
Total 3,146,310$ 1,312,001$ 2,848,121$ 3,594,696$
Expenditures by Category
The Height of Desert Living 275
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Wages
8%
Benefits
2%
Maintenance and
Repair
63%
Utilities
4%
Contractual
Services
10%
Damages/Vandal
ism
2%
Internal Service
2%
Contingency
7%
Use of Funds -Streets -By Category
Where does the money go?
Total Proposed Budget = $3,594,696
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 276
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
FY16-17 Proposed Budget
Summary of Expenditures
Streets
Highway User Revenue Fund
Salaries-Full Time 263,248$ 288,629$ 256,406$ 293,078$
Overtime 1,797 3,785 - 2,000
On Call Pay 133 1,614 12,409 5,569
Medicare 3,574 4,011 3,899 4,331
Workers Compensation 20,574 34,846 27,048 17,689
Unemployment Insurance 590 387 329 361
Group Health Insurance 47,634 49,767 50,241 43,270
Group Dental Insurance 3,262 3,251 3,014 3,462
Group Vision Insurance 424 419 387 377
Disability Insurance 776 918 989 1,265
Retirement 29,166 32,343 29,570 32,852
Life Insurance 803 819 834 981
Licenses/Filing Fees 20 10 - -
Dues, Subscript & Publicat 766 1,453 2,540 2,940
Meetings & Training - - 1,300 1,300
Building Maint/Repair 309 276 18,500 4,000
HVAC Repair 90 80 - -
Electrical Repair/Maint 814 1,255 3,000 3,000
Fire Protection Systems - - 2,000 2,000
Grounds Maint/Repair 2,800 14,442 10,000 20,000
Irrigation Repair 6,618 6,215 2,500 2,500
Backflow Testing & Maintenance 425 1,605 7,410 7,410
Drainage Maint/Repair - 5,475 10,000 10,000
Storm Damage Cleanup - 3,114 - -
Equipment Maint/Repair 10,644 4,322 141,500 26,500
Vehicle Maint/Repair 18,006 8,505 12,400 14,000
Office Equip Maint/ Repair 647 - 750 750
Other Maint/Repair 9,264 10,100 1,800 1,800
Road Repair 31,041 24,659 60,000 50,000
Striping - 29,905 - -
Sidewalk/Pathway Repair 50,589 23,022 15,000 50,000
Other Road Related Repair 2,412 397 - -
Sign Repair & Replacement 13,863 10,091 21,720 16,625
Pavement Management 1,949,821 139,237 1,500,000 2,074,776
Painting - 1,500 - -
Lighting Repair - 260 - -
Electricity Expense 38,318 43,695 39,800 39,800
Refuse/Recycling 5,781 4,384 6,200 11,200
Telecommunications 3,414 3,654 3,228 3,240
Water/Sewer 68,156 67,019 82,105 82,105
Gas & Oil 13,708 12,385 20,800 20,800
Auditing Expense 6,950 6,950 7,741 12,500
The Height of Desert Living 277
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
FY16-17 Proposed Budget
Summary of Expenditures
Streets
Highway User Revenue Fund-continued
Professional Fees 4,009$ 86,013$ 15,100$ 20,600$
Legal Fees 25,698 28,689 32,136 33,096
Insurance Expense 72,641 74,097 76,738 82,212
Rentals & Leases 1,345 - - -
Printing Expense 54 - - -
Advertising/Signage 238 186 - -
Intergovt Agreements 15,322 13,750 20,000 20,000
Contractual Services 65,837 76,224 11,000 3,000
Bank/Merc Acct Fees 25 - - -
Landscape Contracts 93,359 86,002 175,000 175,000
Office Supplies 226 508 2,225 2,225
Cleaning/Janitorial Supplies 574 441 500 500
Safety Supplies 436 131 350 400
Operating Supplies 21,717 26,001 24,265 24,265
Food & Beverage Supplies 129 224 200 200
Uniforms 1,662 1,051 1,496 1,500
Postage & Delivery 79 40 - -
Small Tools 2,310 1,807 7,000 7,000
Software 1,660 712 2,000 2,000
Hardware/Peripherals 5,253 - - -
Furniture/Appliances 15,459 - - -
Equipment 1,719 2,423 - -
Damages/Vandalism 805 30,539 15,000 40,000
ISF-Mail Service Charges 40 13 60 16
ISF-Vehicle Replacement Charge 27,858 35,736 62,101 67,631
ISF-Telecom Charges 2,622 2,129 2,530 2,570
Contingency - - - 250,000
Sub total Expenditures 2,967,514 1,311,515 2,803,121 3,594,696
Transfers Out 178,796 486 45,000 -
Total Streets 3,146,310$ 1,312,001$ 2,848,121$ 3,594,696$
The Height of Desert Living 278
Performance Measures
Activities/Results
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Pothole repair requests completed within
two business days. N/A N/A N/A 95%
Quality
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Total residential lane miles 264 264 264 264
Total arterial lane miles 79 79 79 79
Number of vehicles in fleet 39 39 39 39
Acreage of medians maintained 59 56 56 56
Number of Adopt-a-Street participants 66 65 65 65
Productivity
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Net expenditures per capita $139.90 $58.34 $126.65 $157.16
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
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Administration
Excise Tax Funds
Downtown Strategy
Economic Development
Tourism
Special Revenue Funds
Administration
Excise Tax Funds
The Height of Desert Living 280
The Town originally established an Excise Tax/Downtown Fund on August 3, 2000,
for the purpose of improving the downtown area to spur economic activity; this
fund has been funded through a dedicated portion of the Town’s local sales tax
(.1% of 2.6%).
On April 18, 2013, the Town Council established an additional fund by splitting the
original Excise Tax/Downtown Fund into two separate funds:
Downtown Strategy Fund (original Excise Tax/Downtown Fund )
Economic Development Fund (new)
Both funds were originally funded through the dedicated .1% of local sales tax
with a 60/40 split—60% of sales tax revenues will be allocated to the new Eco-
nomic Development Fund and 40% of sales tax revenues will be allocated to the
Downtown Strategy Fund. The residual fund balance of the Excise Tax/Downtown
Fund as of June 30, 2013, was included with any new revenue in the Downtown
Strategy Fund to be used towards Town Center infrastructure improvement and
development. In January 2015, the percentage was changed 80/20 respectively.
The Economic Development Fund is funded with 80% of the .1% local sales tax
and will be available for any economic development purpose.
Special Revenue Funds
Administration
Excise Tax Funds
The Height of Desert Living 281
Downtown Strategy Fund
Service Delivery Plan
The Downtown Strategy Fund was established to provide resources for enhance-
ment to the downtown area through capital and economic development expendi-
tures to enhance the downtown’s economic base.
Variance Explanations:
Administration: The increase reflects transfers to the Capital Improvement Fund
to fund capital projects.
Special Revenue Funds
Administration
Downtown Strategy Fund
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration 272,730$ 1,194,160$ 557,886$ 1,021,655$
Total 272,730$ 1,194,160$ 557,886$ 1,021,655$
Expenditures by Program
Administration
100%
Use of Funds -Downtown Strategy -By Program
Where does the money go?
Total Proposed Budget = $1,021,655
The Height of Desert Living 282
Variance Explanations:
Maintenance and Repair: FY15-16 included a one-time expenditure to repair and/
or replace light fixtures on both the north and south sides of the Avenue of the
Fountains.
Transfers: Amount increased for additional capital projects proposed.
Special Revenue Funds
Administration
Downtown Strategy Fund
Maintenance
and Repair, 1%
Contractual
Services, 4%
Transfers, 95%
Use of Funds -Downtown Strategy -By Category
Where does the money go?
Total Proposed Budget = $1,021,655
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Maintenance and Repair -$ 7,672$ 50,000$ 10,000$
Contractual Services 29,884 29,397 30,885 36,655
Internal Service 1 - 1 -
Transfers 242,845 1,157,091 477,000 975,000
Total 272,730$ 1,194,160$ 557,886$ 1,021,655$
Expenditures by Category
The Height of Desert Living 283
Special Revenue Funds
Administration
Downtown Strategy Fund
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
Downtown Strategy Fund
Sign Repair & Replacement -$ 7,672$ $ - $ -
Lighting Repair - - 50,000 10,000
Management Fees 535 493 535 535
Advertising/Signage 380 - - -
Holiday Lighting 28,970 28,904 30,350 36,120
ISF-Mail Service Charges - - 1 -
Sub total Expenditures 29,885 37,069 80,886 46,655
Transfers Out 242,845 1,157,091 477,000 975,000
Total Downtown Strategy
Fund 272,730$ 1,194,160$ 557,886$ 1,021,655$
FY16-17 Proposed Budget
Summary of Expenditures
Downtown Strategy Fund
The Height of Desert Living 284
Economic Development Fund
Service Delivery Plan
Economic development in Fountain Hills requires a collaborative effort to ensure
success. The Town of Fountain Hills plays a key role along with the business com-
munity and residents. The Town works collaboratively with the various stakeholder
groups and other agencies in its effort to diversify the local economy.
The economic development game plan is a multi-tiered approach to building a
strong economic base. Create more base jobs locally to attract more year-round
residents to live, work, and play in the community. Expand the market for local
businesses creating revenues that support the community’s quality of life. As reve-
nues are generated and the economic base expands, revenues are available for
needed basic services such as parks, recreation, and roadway improvements.
Coordinated Approach: All entities involved in economic development must work
together to achieve mutually agreed-upon goals to ensure a sustainable effort.
Community Collaboration: A comprehensive understanding of the town and re-
gion and a commitment to collaborating with entities throughout the region (e.g.,
federal agencies and incorporated communities) are critical.
Smart Growth: The regional environment is a tremendous asset that should be
protected for community and economic development reasons. The community
must take great strides in addressing resource issues, such as water, to ensure
long-term sustainability.
Long-Term Efforts: Economic development is not a one-shot activity. Success
requires long-term investments (e.g., infrastructure and telecommunications) as
well as continued focused effort and evaluation.
Existing Business Support: The Town’s focus is on supporting existing enter-
prises, while looking at diversifying the economic base is important. Existing busi-
nesses are Fountain Hills’ most valuable assets because they are already contrib-
uting to the local economy and quality of life. They are also the best source of
business expansion and local job growth.
Corporate Responsibility: Fountain Hills encourages enterprises to work as civic
partners, contributing to the community, protecting the natural environment, and
providing workers with good pay, benefits, and opportunities for upward mobility,
within a healthy working environment.
Human Investment: Human resources are so valuable in the Information Age.
Fountain Hills will strive to provide life-long skills and learning opportunities by in-
vesting in excellent schools, post-secondary institutions, and opportunities for con-
tinuous education and training that are available to all.
Special Revenue Funds
Administration
Economic Development Fund
The Height of Desert Living 285
Special Revenue Funds
Administration
Economic Development Fund
Economic Development Fund
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration 147,581$ 264,396$ $321,101 $318,411
Total 147,581$ 264,396$ 321,101$ 318,411$
Expenditures by Program
Administration
100%
Use of Funds -Economic Development -By Program
Where does the money go?
Total Proposed Budget = $318,411
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages 37,673$ 64,690$ 80,866$ 83,697$
Employment Taxes 2,958 2,984 1,670 1,614
Benefits 445 9,515 21,191 18,709
Dues & Memberships 9,817 12,600 10,811 778
Meetings & Training 757 1,796 5,715 6,915
Utilities 562 758 900 900
Contractual Services 94,806 52,469 59,053 21,405
Supplies 372 88 1,500 5,100
Equipment/Improvements - 6 - -
Internal Service 191 390 295 365
Transfers Out - 119,100 139,100 178,928
Total 147,581$ 264,396$ 321,101$ 318,411$
Expenditures by Category
The Height of Desert Living 286
Variance Explanations:
Dues & Memberships: Annual GPEC dues were moved into the new General Gov-
ernment Department.
Contractual Services: Community Contracts were moved to the new General Gov-
ernment Department.
Transfers Out: Amounts were included to fund the expenses that were moved into
the new General Government Department.
Special Revenue Funds
Administration
Economic Development Fund
Wages
26%
Benefits
6%
Meetings &
Training
2%
Contractual
Services
7%
Supplies
2%
Transfers Out
56%
Use of Funds -Economic Development -By Category
Where does the money go?
Total Proposed Budget = $318,411
The Height of Desert Living 287
Special Revenue Funds
Administration
Economic Development Fund
Productivity
Our Targeted Industry Sectors are the business sectors that offer Fountain Hills
the most opportunity and will be pursued through our focused approach. Industry
sectors help the community meet the stated economic objectives:
Professional, Technical, and Scientific Services
Healthcare, Medical, Biosciences, and Wellness
Finance and Insurance
Tourism and Recreation
Retail
Education Services
Activities/Results
Performance Measures
Our Economic Objectives are the broad desired achievement that Fountain Hills
will accomplish through the implementation of the Economic Development Plan.
The economic objectives are:
Grow Our Economy
Maximize Our Talent
Enhance Our Community
Quality
Our Focused Approach is how Fountain Hills is going to achieve its economic ob-
jectives. All five objectives are important and would be addressed simultaneously.
The focused approach is through the following strategic initiatives:
Business Attraction
Business Retention and Expansion
Entrepreneurial Development
Foundational Maintenance
Locational Catalysts
Performance metrics are applied to measure a plan's activities and its overall per-
formance. As there is always an element of uncertainty about the future, regular
review to ensure that a plan is still effective and achieving desired outcomes is
critical. Performance metrics should support the intended strategic outcome and
typically meet six criteria: time, cost, resources, scope, quality, and actions. Per-
formance metrics will be established with each strategic initiative to provide an-
nual assessment of progress.
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Special Revenue Funds
Administration
Economic Development Fund
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
Economic Development Fund
Salaries-Full Time 13,330$ 40,225$ 80,866$ 83,697$
Salaries-Part Time 24,343 24,465 - -
FICA 2,080 1,695 - -
Medicare 546 906 1,173 1,214
Workers Compensation 96 299 424 325
Unemployment Insurance 235 83 73 75
Group Health Insurance - 4,570 11,736 8,221
Group Dental Insurance - 262 - 594
Group Vision Insurance - 27 - 54
Disability Insurance (10) 127 297 354
Retirement 455 4,425 8,895 9,206
Life Insurance - 105 263 280
Dues, Subscript & Publicat 9,817 12,600 10,811 778
Training/Cont Ed 95 530 - -
Meetings & Training 663 1,266 5,715 6,915
Telecommunications 562 758 900 900
Professional Fees 4,635 9,510 4,050 -
Rentals & Leases - 2,019 - -
Printing Expense 1,993 - 100 100
Advertising/Signage 595 500 21,105 16,305
Contractual Services 35,121 35,440 - -
Community Contracts/Events - 5,000 33,798 5,000
Tourism 52,463 - - -
Office Supplies 247 88 200 200
Operating Supplies 125 - 1,300 4,900
Software - 6 - -
ISF-Copier Charges 26 179 50 100
ISF-Mail Service Charges 15 1 15 15
ISF-Motor Pool Charges 23 - - -
ISF-Telecom Charges 126 210 230 250
Sub total Expenditures 147,581 145,296 182,001 139,483
Transfers Out - 119,100 139,100 178,928
Total Economic
Development Fund 147,581$ 264,396$ 321,101$ 318,411$
FY16-17 Proposed Budget
Summary of Expenditures
Economic Development Fund
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Special Revenue Funds
Administration
Tourism Fund
Tourism Fund
Service Delivery Plan
Implement a comprehensive tourism program as outlined in the Town’s Economic
Development Plan. Provide a mix of marketing tools, with an emphasis on digital
methods, to promote Town programs, amenities, and special events. Maintain the
tourism website and provide timely analytic updates. Establish and maintain Foun-
tain Hills as a Destination Marketing Organization with the Arizona Office of Tour-
ism. Research grant opportunities, specific to prop 302 funding dispersed through
the Arizona Office of Tourism and apply annually.
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration -$ 118,120$ 188,580$ 208,220$
Total -$ 118,120$ 188,580$ 208,220$
Expenditures by Program
Administration
100%
Use of Funds -Tourism -By Program
Where does the money go?
Total Proposed Budget = $208,220
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Variance Explanations:
Contractual Services: Budgets were increased to spend grant monies that may be
received.
Supplies: Budgeted amounts were lowered from the previous year.
Special Revenue Funds
Administration
Tourism Fund
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages -$ 40,288$ 47,303$ 51,181$
Employment Taxes - 1,824 2,848 988
Benefits - 7,606 15,340 13,262
Dues & Memberships - 1,941 2,350 2,350
Meetings & Training - 1,744 1,000 2,000
Maintenance & Repair - 184 - -
Utilities - 272 150 420
Contractual Services - 56,143 103,459 124,470
Supplies - 4,166 11,700 6,649
Equipment/Improvement - 327 3,000 1,000
Internal Service - 3,625 1,430 5,900
Total -$ 118,120$ 188,580$ 208,220$
Expenditures by Category
Wages
26%
Benefits
6%
Contractual
Services
60%
Supplies
3%Internal Service
3%
Use of Funds -Tourism -By Category
Where does the money go?
Total Proposed Budget = $208,220
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 291
Special Revenue Funds
Administration
Tourism Fund
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Average monthly website views 4,384* 17,670 30,000 35,000
Average monthly social media reach 2,000* 4,700 8,700 9,500
Social Media Followers 1,470* 3,273 3,750 4,500
Support overall quality of visitor experience
while in Fountain Hills via visitor surveys N/A Good Good Good
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Number of special events supported 16 44 48 50
Reach/maintain status of Destination Market-
ing Organization as determined by the Ari-
zona Office of Tourism standards
N/A* Reached Maintain Maintain
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Total distribution of collateral
(includes Visitor/ Dining Guides) N/A* 21,727 25,000 30,000
Percentage of in/out of county distribution N/A* 43/57 45/55 45/55
Performance Measures
Quality
Productivity
*Numbers acquired during the Chamber of Commerce tenure
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Special Revenue Funds
Administration
Tourism Fund
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
Tourism Fund
Salaries-Full Time -$ 31,050$ 47,303$ 51,181$
Salaries-Part Time - 9,237 - -
FICA - 981 - -
Medicare - 569 687 742
Workers Compensation - 186 2,081 164
Unemployment Insurance - 87 80 82
Group Health Insurance - 4,226 9,204 6,682
Group Dental Insurance - 267 528 497
Group Vision Insurance - 40 78 64
Disability Insurance - 78 173 217
Retirement - 2,923 5,203 5,630
Life Insurance - 72 154 172
License/Filing Fee - 60 - -
Dues, Subscript & Publicat - 1,881 2,350 2,350
Meetings & Training - 1,744 1,000 2,000
Sign Repair & Replacement - 184 - -
Telecommunications - 272 150 420
Professional Fees - 9,952 15,500 28,500
Rentals & Leases - - - 13,000
Printing Expense - 285 4,300 470
Advertising/Signage - 43,475 83,659 81,000
Contractual Services - 2,431 - -
Constituent Communication - - - 1,500
Office Supplies - 821 700 700
Operating Supplies - 559 - -
Food & Beverage Supplies - 111 - 500
Program Materials - 1,625 10,000 4,449
Uniforms - 483 - -
Postage & Delivery - 568 1,000 1,000
Software - - 3,000 -
Hardware/Peripherals - 327 - -
Equipment - - - 1,000
ISF-Copier Charges - 3,203 900 5,400
ISF-Mail Service Charges - 205 300 250
ISF-Motor Pool Charges - 7 - -
ISF-Telecom Charges - 211 230 250
Sub total Expenditures - 118,120 188,580 208,220
Transfers Out - - - -
Total Tourism Fund -$ 118,120$ 188,580$ 208,220$
FY16-17 Proposed Budget
Summary of Expenditures
Tourism Fund
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Administration
Special Revenue Fund
Special Revenue Funds
Administration
Special Revenue Fund
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Special Revenue Fund
Service Delivery Plan
The Special Revenue Fund was established as a receptacle for grant monies, both
anticipated and unanticipated. Any monies received will have a matching expendi-
ture associated with it. If grants require a Town match, those monies are trans-
ferred into this fund. Anticipated grants received on annual basis include Proposi-
tion 202 funds and LTAF II funds.
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration 61,667$ 102,364$ 1,601,841$ 1,655,000$
Total 61,667$ 102,364$ 1,601,841$ 1,655,000$
Expenditures by Program
Administration
100%
Use of Funds -Special Revenue -By Program
Where does the money go?
Total Proposed Budget = $1,655,000
Special Revenue Funds
Administration
Special Revenue Fund
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Special Revenue Funds
Administration
Special Revenue Fund
Contractual
Services, 9%
Contingency,
66%Capital
Expenditures,
24%
Use of Funds -Special Revenue -By Category
Where does the money go?
Total Proposed Budget = $1,655,000
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Dues & Memberships 8$ -$ -$ -$
Contractual Services 61,659 78,687 142,000 142,000
Equipment/Improvements - - 15,000 15,000
Contingency - - 1,076,336 1,108,000
Capital Expenditures - 23,677 368,505 390,000
Total 61,667$ 102,364$ 1,601,841$ 1,655,000$
Expenditures by Category
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
Special Revenue Fund
Licenses/Filing Fees 7$ -$ -$ -$
Professional Fees 31,660 - - -
Advertising/Signage - - 2,000 2,000
Intergovt Agreements 30,000 76,687 140,000 140,000
Contractual Agreements - 2,000 - -
Street Improvements - - 15,000 15,000
Contingency - - 1,076,335 1,108,000
Capital Expenditures - 23,677 368,505 390,000
Sub total Expenditures 61,667 102,364 1,601,840 1,655,000
Transfers Out - - - -
Total Special Revenue Fund 61,667$ 102,364$ 1,601,840$ 1,655,000$
FY16-17 Proposed Budget
Summary of Expenditures
Special Revenue Fund
Note: Categories that account for 1% of the total are not shown on the chart.
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PROJECT TITLE: Tennis Courts Rehabilitation
GRANT NUMBER: G5203
GRANT AMOUNT AWARDED: $211,000
TOWN’S MATCH AMOUNT: $179,000
TOTAL ESTIMATED PROJECT COST: $390,000
PROJECT DESCRIPTION/SCOPE:
Rehabilitation of existing tennis courts at Golden Eagle Park and Four Peaks Park.
TIMEFRAME: FY16-17
PROJECT JUSTIFICATION:
The Town operates four tennis courts at Golden Eagle Park and two tennis courts at Four Peaks Park.
The existing courts have been repaired numerous times with diminishing results. The Town applied
for and was awarded a grant from the Arizona Tourism and Sports Authority in the amount of
$211,000. The new courts will be designed and constructed using post-tensioned concrete to mini-
mize cracking and provide for a longer useful life. The project, including a 10% contingency, is esti-
mated at $390,000 and the remaining balance would come from the Town’s Capital Projects Fund in
the amount of $179,000.
FUNDING PRIORITY: High - Leverage Local Funds
Special Revenue Funds
Grant Information Sheets
G5203
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Special Revenue Funds
Grant Information Sheets
G3204
PROJECT TITLE: Highway Safety Improvement Program
GRANT NUMBER: G3204
GRANT AMOUNT AWARDED: $46,800
TOWN’S MATCH AMOUNT: $ 0
TOTAL ESTIMATED PROJECT COST: $46,800
PROJECT DESCRIPTION/SCOPE:
This project will provide improved stop signs on and intersecting with arterial streets. The project will
also include the purchase of twenty traffic signal pedestrian countdown timers to be installed by the
Streets Division.
TIMEFRAME: FY16-17 FY17-18 Total
TOTAL ESTIMATED PROJECT COST: $15,000 $31,800 $46,800
PROJECT JUSTIFICATION:
The Town applied for and was awarded a Highway Safety Improvement Program (HSIP) grant
through the Maricopa Association of Governments for the installation of guardrail impact attenuators
and traffic signal pedestrian countdown timers. This project will provide additional safety measures
for motorists and pedestrians while being funded 100% through grant funds.
FUNDING PRIORITY: High - Leverage Local Funds
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Special Revenue Funds
Administration
Special Revenue Fund
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Municipal Court
Court Enhancement Fund
Special Revenue Funds
Municipal Court
Court Enhancement Fund
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Court Enhancement Fund
Service Delivery Plan
Pursuant to local ordinance and Arizona Revised Statutes, the court collects mon-
ies deposited into the local Court Enhancement Fund and Judicial Court Enhance-
ment Fund to increase the effectiveness of Fountain Hills Municipal Court. Pursuant
to A.R.S. §12-113(B), Judicial Court Enhancement Funds, “shall be used according
to plans approved by the supreme court to train court personnel, improve, main-
tain and enhance the ability to collect and manage monies assessed or received by
the courts, including restitution, child support, fines and civil penalties, to improve
court automation, to improve case processing or the administration of justice and
for probation services.” The monies collected into these funds are to be used to
supplement the court’s annual appropriations and shall not be used solely to fund
court operations. Both funds are maintained as separate accounts within the Town
and any balance remaining in such accounts at the end of the fiscal year shall
carry over into the subsequent fiscal year.
Special Revenue Funds
Municipal Court
Court Enhancement Fund
Variance Explanations:
Court Enhancement: Amount was added for painting the court room.
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Court Enhancement 3,894$ 845$ 50,615$ 58,115$
Judicial Court Enhancement -$ -$ 30,000 30,000
Total 3,894$ 845$ 80,615$ 88,115$
Expenditures by Program
Court
Enhancement
66%
Judicial Court
Enhancement
34%
Use of Funds -Court Enhancement -By Program
Where does the money go?
Total Proposed Budget = $88,115
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Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Dues & Memberships -$ -$ 1,500$ 1,500$
Meetings & Training - - 1,000 1,000
Maintenance & Repair 1,229 534 9,500 17,000
Contractual Services - - 7,375 7,375
Supplies - - 740 740
Equipment/Improvements 2,664 311 30,500 30,500
Capital Expenditures - - 30,000 30,000
Total 3,893$ 845$ 80,615$ 88,115$
Expenditures by Category
Special Revenue Funds
Municipal Court
Court Enhancement Fund
Dues &
Memberships,
2%
Maintenance &
Repair, 19%
Contractual
Services, 8%
Equipment/Impr
ovements, 35%Capital
Expenditures,
34%
Use of Funds -Court Enhancement -By Category
Where does the money go?
Total Proposed Budget = $88,115
Variance Explanations:
Maintenance & Repair: Amount was added for painting the court room.
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 302
Special Revenue Funds
Municipal Court
Court Enhancement Fund
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
Court Enhancement Fund
Dues, Subscript & Publicat -$ -$ 1,500$ 1,500$
Meetings & Training - - 1,000 1,000
Office Equip Maint/ Repair 1,229 534 4,500 4,500
Other Maint/Repair - - 5,000 12,500
Professional Fees - - 1,500 1,500
Printing Expense - - 2,000 2,000
Advertising/Signage - - 500 500
Intergovt Agreements - - 3,375 3,375
Office Supplies - - 500 500
Food & Beverage Supplies - - 240 240
Program Materials - - - -
Software 2,253 - 10,000 10,000
Hardware/Peripherals 412 311 8,000 8,000
Furniture/Appliances - - 12,500 12,500
Equipment
Computer Hardware - - 30,000 30,000
Sub total Expenditures 3,894 845 80,615 88,115
Transfers Out - - - -
Total Court Enhancement Fund 3,894$ 845$ 80,615$ 88,115$
FY16-17 Proposed Budget
Summary of Expenditures
Court Enhancement Fund
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Administration
Environmental Fund
Special Revenue Funds
Administration
Environmental Fund
The Height of Desert Living 304
Environmental Fund
Service Delivery Plan
The Environment Fund was established to help offset the costs of stormwater
management and air quality permit requirements as well as other environmental
programs. These items include but are not limited to permit fees, wash mainte-
nance, ADWR dam inspection and maintenance, street sweeping, storm drain
cleaning and household hazardous waste disposal.
Special Revenue Funds
Administration
Environmental Fund
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration -$ -$ 639,241$ 540,586$
Total -$ -$ 639,241$ 540,586$
Expenditures by Program
Administration
100%
Use of Funds -Environmental -By Program
Where does the money go?
Total Proposed Budget = $540,586
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Wages -$ -$ 17,665$ 18,283$
Employment Taxes - - 1,314 1,011
Benefits - - 4,147 3,677
Dues & Memberships - - 10,715 10,715
Meetings and Training - - - 300
Maintenance & Repair - - 335,400 335,400
Contractual Services - - 270,000 170,000
Supplies - - - 1,200
Total -$ -$ 639,241$ 540,586$
Expenditures by Category
Variance Explanations:
Contractual Services: FY15-16 included amounts for a household hazardous waste
event and removal of sediment from the dam at Golden Eagle Park.
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Special Revenue Funds
Administration
Environmental Fund
Wages
4%
Dues &
Memberships
2%
Maintenance &
Repair
62%
Contractual
Services
31%
Use of Funds -Environmental -By Category
Where does the money go?
Total Proposed Budget = $540,586
Quality
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Total lane miles on sweeping schedule 316 316 316 316
Total lane miles swept annually 2,682 2,682 2,682 2,682
Acres of Town-owned washes maintained 75 75 75 75
Number of paper shedding events held* 2 2 2 2
Number of electronics recycling events
held 1 1 1 1
Number of household hazardous waste
events held 0 0 0 1
*Friends of the Library sponsored event
Performance Measures
Activities/Results
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Percentage of residential sweeping com-
pleted within specified cycle* 100% 100% 100% 100%
Percentage of arterial sweeping completed
within specific cycle* 100% 100% 100% 100%
Completion of annual permit requirements N/A N/A N/A 100%
*Contracted street sweeping in FY13-14. Arterial street sweeping changed from once every two
weeks to once every three weeks. FY13-14 and FY14-15 actual sweeping costs were paid out of the
Streets fund.
Note: Categories that account for 1% of the total are not shown on the chart.
The Height of Desert Living 306
Special Revenue Funds
Administration
Environmental Fund
*Contracted street sweeping in FY13-14. Arterial street sweeping changed from once every two
weeks to once every three weeks. FY13-14 and FY14-15 actual sweeping costs were paid out of the
Streets fund.
FY13-14
Actual
FY14-15
Actual
FY15-16
Estimate
FY16-17
Target
Expenditure for street sweeping* $74,772 $87,908 $90,000 $90,000
Expenditure per lane mile of streets swept* $27.88 $32.78 $33.56 $33.56
Productivity
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
Environmental Fund
Salaries-Full Time -$ -$ 17,665$ 18,283$
Medicare - - 256 265
Workers Compensation - - 1,040 727
Unemployment Insurance - - 18 19
Group Health Insurance - - 1,956 1,411
Group Dental Insurance - - 109 103
Group Health Vision - - 16 13
Disability Insurance - - 65 78
Retirement - - 1,943 2,011
Life Insurance - - 58 61
Licenses/Filing Fees - - 7,715 7,715
Dues, Subscript & Publicat - - 3,000 3,000
Meetings & Training - - - 300
Grounds Maint/Repair - - 5,000 5,000
Wash Maintenance - - 150,000 150,000
Dam Inspection and Maint - - 20,400 20,400
Drainage Maint/Repair - - 130,000 130,000
Storm Damage Cleanup - - 30,000 30,000
Professional Fees - - 80,000 80,000
Contractual Services - - 140,000 90,000
Community Contracts/Events - - 50,000 -
Program Materials - - - 1,200
Sub total Expenditures - - 639,241 540,586
Transfers Out - - - -
Total Environmental Fund -$ -$ 639,241$ 540,586$
FY16-17 Proposed Budget
Summary of Expenditures
Environmental Fund
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Cottonwoods Maintenance
District
Special Revenue Funds
Cottonwoods Maintenance District
The Height of Desert Living 308
Special Revenue Funds
Cottonwoods Maintenance District
The Cottonwoods Maintenance District was formed by the Town Council in June,
1999 for the purpose of improving the common areas of the Cottonwoods subdivi-
sion; the Town Council serves as the governing Board for the District. The Mainte-
nance District provides for the maintenance of the common area, which is per-
formed by the Town of Fountain Hills. The cost is repaid through an annual prop-
erty tax assessment per property owner levied by the Town and collected by Mari-
copa County. The estimated levy for FY16-17 is $96.35 which includes the annual
contract cost for landscaping as well as establishing a reserve amount for future
exterior wall maintenance.
COTTONWOODS MAINTENANCE DISTRICT
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
Revenues
Property Tax 4,823$ 4,823$ 5,366$ 5,588$
Interest Income 5 8 - -
Total Revenues 4,828$ 4,831$ 5,366$ 5,588$
Expenditures
Grounds Maint/Repair (3,250)$ (3,000)$ (4,015)$ (4,015)$
Advertising/Signage (78) (185) - (200)
ISF-Mail Service Charges (35) (50) (28) (50)
Total Expenditures (3,363)$ (3,235)$ (4,043)$ (4,265)$
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Special Revenue Funds
Cottonwoods Maintenance District
Summary of Tax Levy—Cottonwoods Maintenance District
FY15-16 FY16-17
1.
$$
2.
$
3.Property tax levy amounts
A. Primary property taxes $$
B. Secondary property taxes 5,366 5,588
C.Total property tax levy amounts $5,366 $5,588
4.Property taxes collected*
A. Primary property taxes
(1) Current year's levy $
(2) Prior years’ levies
(3) Total primary property taxes
B. Secondary property taxes
(1) Current year's levy 5,366
(2) Prior years’ levies
(3) Total secondary property taxes 5,366
C. Total property taxes collected $5,366
5.Property tax rates
A. City/Town tax rate
(1) Primary property tax rate $$
(2) Secondary property tax rate 92.5100 96.3500
(3) Total city/town tax rate $92.5100 $96.3500
*Includes actual property taxes collected as of the date the proposed budget was prepared,
plus estimated property tax collections for the remainder of the fiscal year.
Cottonwoods Maintenance District
Summary of Tax Levy and Tax Rate Information
Fiscal Year 16-17
Maximum allowable primary property tax levy.
A.R.S. §42-17051(A)
Amount received from primary property taxation
in the current year in excess of the sum of that
year's maximum allowable primary property tax
levy. A.R.S. §42-17102(A)(18)
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Special Revenue Funds
Cottonwoods Maintenance District
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Debt Service Funds
Debt Service Funds
The Height of Desert Living 312
Debt Service Funds
The Debt Service Funds provide for the payment of interest, principal, and related
costs on General Obligation (GO) bonds (both the Town of Fountain Hills and the
Eagle Mountain Community Facilities District) and Municipal Property Corporation
(MPC) Revenue bonds.
General Obligation Debt
There have been four General Obligation bond issues that were approved by the
voters for specific purposes:
The first GO bond issue in 1991 (refunded in 1995) was to pave roads that
remained unpaved at the time of incorporation.
Additional GO bonds issued in 1999 and 2000 (partially refunded in 2005)
were for the construction of a library/museum and acquiring land for open
space preservation.
Bonds issued in 2001 (partially refunded in 2005) were for the purchase of
mountain preserve land in the McDowell mountains.
Bonds were issued in December 2014 to pay for the Saguaro Boulevard Re-
construction Project.
The annual property tax levy is based on the total amount required for the pay-
ment (with adjustments for carry-forward, delinquencies, etc.) divided by the total
secondary assessed valuation for the Town of Fountain Hills.
The Town’s assessed property valuation for FY16-17 is estimated to be
$423,652,443 for the upcoming year (a 5.4% increase from the prior year) and
the estimated levy is $0.4472 per $100 of assessed value. The levy is $.0774
lower than last year as a result of the use of accumulated reserves.
Debt Service Funds
GENERAL OBLIGATION DEBT SERVICE
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
Revenues
Secondary Property Tax 1,029,428$ 475,285$ 2,109,477$ 1,894,584$
Interest Income 178 327 210 210
Transfer In - - - -
Total Revenues 1,029,606$ 475,612$ 2,109,687$ 1,894,794$
Expenditures
Principal Payments (900,000)$ (390,000)$ (1,770,000)$ (1,930,000)$
Interest Payments (113,750) (169,772) (321,622) (188,250)
Administrative/Trustee Fees (250) (1,250) (3,100) (1,100)
Total Expenditures (1,014,000)$ (561,022)$ (2,094,722)$ (2,119,350)$
The Height of Desert Living 313
Debt Service Funds
Eagle Mountain Community Facilities District (CFD) Debt
There have been four bond issues (issued as General Obligation bonds) that were
approved for specific purposes:
The first two CFD bond issues in 1996 (refunded in 2005) were to acquire
certain public infrastructure benefiting the District, specifically a sewer pro-
ject, a storm water conveyance system project, the Eagle Mountain Parkway
Phase I project, and the Summer Hill Boulevard project.
CFD bonds issued in 2005 were for refunding and defeasing the 1996 is-
sues.
Outstanding bonds were refinanced in 2015 to reduce interest costs.
The Eagle Mountain Community Facilities District debt payments are levied on the
property owners within the District. These obligations are paid by the property
owners using secondary property taxes, less any credits, carry-forward and/or in-
terest earnings and allowing for delinquencies. The anticipated rate based on the
estimated assessed valuation of $27,691,217 (an increase of 4.5% from the prior
year) is $1.3665 per $100 of assessed valuation compared to $1.5729 in the prior
year.
Municipal Property Corporation (MPC) Debt
There have been four Municipal Property Corporation (MPC) bond issues that were
approved by the voters for specific purposes:
The first MPC bond issue in 2000 (partially refunded in 2005) was to build
the Community Center.
EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT DEBT SERVICE
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
Revenues
Property Tax 428,805$ 424,552$ 416,686$ 378,392$
Bond Proceeds - 2,300,000 - -
Interest Income 77 166 9 150
Total Revenues 428,883$ 2,724,717$ 416,695$ 378,542$
Expenditures
Advertising/Signage (78)$ (175)$ (85)$ (170)$
Principal Payments (305,000) (2,495,000) (365,000) (375,000)
Interest Payments (112,885) (100,685) (43,516) (34,056)
Administrative/Trustee Fees (7,350) (1,253) (3,250) -
Total Expenditures (425,313)$ (2,597,113)$ (411,851)$ (409,226)$
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The second MPC issue was in 2001 (partially refunded in 2005) for the pur-
chase of mountain preserve land.
The third MPC issue was in 2004 for the construction of the Town Hall.
Outstanding bonds were refinanced in 2015 to reduce interest costs.
One of the methods of funding major municipal projects is the use of a municipal
property corporation (MPC). The Town created the Fountain Hills Municipal Prop-
erty Corporation and bonds were issued in 2000 and 2001 to build the Community
Center and purchase a portion of the McDowell Mountain Preserve. The MPC owns
the land and buildings purchased through bond proceeds. The bonds issued for the
Community Center are repaid through the General Fund within the General Gov-
ernment Department budget. When the bonds are retired, any assets owned by
the MPC will be turned over to the Town of Fountain Hills.
During FY11-12, the Town used surplus reserves to retire bonds that were issued
in 2004 for the Civic Center (Town Hall). The payoff provided a net savings of ap-
proximately $276,000 over the life of the bonds. The annual debt service payment
savings will be available in the General Fund for ongoing operations.
Beginning in FY16-17, the local sales tax that was dedicated to paying for the
mountain preserve bonds will be used to fund the asphalt replacement program.
Debt Service Funds
MUNICIPAL PROPERTY CORPORATION DEBT SERVICE
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
Revenues
Sales-Excise Tax 645,342$ 689,920$ 665,165$ -$
Bond Proceeds - 1,880,000 - -
Interest Income 107 455 100 300
Transfer In 421,884 500,000 - 249,055
Total Revenues 1,067,333$ 3,070,375$ 665,265$ 249,355$
Expenditures
License/Filing Fees (10)$ (10)$ (10)$ (10)$
Principal Payments (955,000) (2,780,000) (480,000) (370,000)
Interest Payments (149,400) (111,200) (32,740) (22,680)
Administrative/Trustee Fees (4,500) (6,503) (7,990) (1,000)
Total Expenditures (1,108,910)$ (2,897,713)$ (520,740)$ (393,690)$
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Debt Service Funds
Outstanding Debt
Outstanding Debt
The Schedule below includes an itemization of the outstanding debt as of June 30,
2015, after the scheduled principal and interest payment due July 1.
Outstanding Debt Schedule
Bond Purpose Date of Interest Date of Original Principal Principal Outstanding
Type of Issue Bond Issue Rate Maturity Amount Amount Retired Principal
GO Refunding 6/1/2005 4.00 7/1/2019 7,225,000$ 6,025,000$ 1,200,000$
GO
Road
Construction 12/18/2014
2.00-
3.00 7/1/2020 7,565,000 1,360,000 6,205,000
Total GO 14,790,000 7,385,000 7,405,000
Rev Refunding 6/4/2015
1.62 7/1/2020 1,880,000 480,000 1,400,000
Total Rev 1,880,000 480,000 1,400,000
GO Eagle Mtn 6/4/2015
1.76 7/1/2021 2,300,000 365,000 1,935,000
Total GO - Eagle Mtn 2,300,000 365,000 1,935,000
Grand Total 18,970,000$ 8,230,000$ 10,740,000$
GO General Obligation Bonds
Rev Revenue Bonds
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Legal Debt Margin Information
The Total Net Debt Applicable to Limit comes from the Report of Indebtedness,
Department of Revenue, and is related to those issues noted by the appropriate %
debt limit.
20% limit - GO bonds for projects involving water, sewer, artificial lighting, parks,
open space, public safety, law enforcement, fire and emergency facilities, street
and transportation facilities and recreational facility improvements.
6% limit - GO bonds for any other general purpose improvements.
Proposition 117 in FY15-16 changed the basis for assessment from full cash value
to limited property value.
Debt Service Funds
Legal Debt Margin Information
FY13-14 FY14-15 FY15-16 FY16-17
6% Debt Limit
Debt limit 21,978,160$ 24,177,956$ 24,128,118$ 25,419,147$
Total applicable to limit - - - -
Legal debt margin 21,978,160$ 24,177,956$ 24,128,118$ 25,419,147$
Total net debt applicable to the limit
as a percentage of debt limit 0%0%0%0%
20% Debt Limit
Debt limit 73,260,534$ 80,593,185$ 80,427,061$ 84,730,489$
Total applicable to limit 3,755,000 2,900,000 2,000,000 7,405,000
Legal debt margin 69,505,534$ 77,693,185$ 78,427,061$ 77,325,489$
Total net debt applicable to the limit
as a percentage of debt limit 5%4%2%9%
Net Assessed:
Full Cash Value $366,302,672 $402,965,927
Limited Property Value $402,135,304 $423,652,443
Town of Fountain Hills, Arizona
Legal Debt Margin Information
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Debt Service Funds
Summary of Tax Levy—Town of Fountain Hills
FY15-16 FY16-17
1.
$$
2.
$
3.Property tax levy amounts
A. Primary property taxes $$
B. Secondary property taxes 2,109,477 1,894,584
C.Total property tax levy amounts $ 2,109,477 $ 1,894,584
4.Property taxes collected*
A. Primary property taxes
(1) Current year's levy $
(2) Prior years’ levies
(3) Total primary property taxes
B. Secondary property taxes
(1) Current year's levy 2,109,477
(2) Prior years’ levies
(3) Total secondary property taxes 2,109,477
C. Total property taxes collected $ 2,109,477
5.Property tax rates
A. City/Town tax rate
(1) Primary property tax rate $$
(2) Secondary property tax rate 0.5246 0.4472
(3) Total city/town tax rate $0.5246 $0.4472
B. Special assessment district tax rates
Secondary property tax rates - As of the date the proposed budget was prepared, the
two (2) special assessment districts for which secondary
property taxes are levied. For information pertaining to these special assessment districts
and their tax rates, please contact the city/town.
*
city/town was operating
Includes actual property taxes collected as of the date the proposed budget was prepared,
plus estimated property tax collections for the remainder of the fiscal year.
Town of Fountain Hills
Summary of Tax Levy and Tax Rate Information
Fiscal Year 16-17
Maximum allowable primary property tax levy.
A.R.S. §42-17051(A)
Amount received from primary property taxation
in the current year in excess of the sum of that
year's maximum allowable primary property tax
levy. A.R.S. §42-17102(A)(18)
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Debt Service Funds
Summary of Tax Levy—Eagle Mountain Community Facilities District
FY15-16 FY16-17
1.
$$
2.
$
3.Property tax levy amounts
A. Primary property taxes $$
B. Secondary property taxes 416,686 378,392
C.Total property tax levy amounts $ 416,686 $ 378,392
4.Property taxes collected*
A. Primary property taxes
(1) Current year's levy $
(2) Prior years’ levies
(3) Total primary property taxes
B. Secondary property taxes
(1) Current year's levy 416,686
(2) Prior years’ levies
(3) Total secondary property taxes 416,686
C. Total property taxes collected $ 416,686
5.Property tax rates
A. City/Town tax rate
(1) Primary property tax rate $$
(2) Secondary property tax rate 1.5729 1.3665
(3) Total city/town tax rate $1.5729 $1.3665
*Includes actual property taxes collected as of the date the proposed budget was prepared,
plus estimated property tax collections for the remainder of the fiscal year.
Eagle Mountain Community Facilities District
Summary of Tax Levy and Tax Rate Information
Fiscal Year 16-17
Maximum allowable primary property tax levy.
A.R.S. §42-17051(A)
Amount received from primary property taxation
in the current year in excess of the sum of that
year's maximum allowable primary property tax
levy. A.R.S. §42-17102(A)(18)
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Capital Improvement Program
Capital Improvement Program
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Capital Improvement Program (CIP) Policy and Procedures
Objective
To provide a policy and procedures for the development, approval, and implemen-
tation of the Town of Fountain Hills’ five (5) year and twenty (20) year Capital Im-
provement Programs (CIP).
Scope
This policy applies to all projects undertaken by the Town of Fountain Hills that
meet the definition of a capital improvement project detailed in the definitions sec-
tion.
Policy
The purpose of the Capital Improvement Program is to provide an authoritative
decision-making process for the evaluation, selection, and multi-year scheduling of
public physical improvements based on a projection of available fiscal resources
and the community's priorities.
The objectives of the Program are to:
a) ensure the timely repair, replacement and expansion of the Town’s infra-
structure;
b) serve as a link in the Town’s planning between the Town’s Strategic Plan
and all subsidiary plans with a 5-20 year horizon and the annual budget
process with a one-year horizon;
c) maintain control over the Town’s long-term cash flow in relation to the
Town's financial capacity; and
d) ensure efficient, effective and coordinated capital improvement.
Definitions
The following words, when used in connection with this policy, shall have the fol-
lowing meanings:
CAPITAL IMPROVEMENT PROGRAM: A multi-year planning document that is the
product of a systematic evaluation of capital projects. This Program serves as a
guide for the efficient and effective construction and maintenance of public facili-
ties, outlining a detailed timeline and financing schedule of capital projects for a
five (5) year period of time and a summary schedule of capital projects for a
twenty (20) year period.
CAPITAL IMPROVEMENT PROJECT: A capital project is a heavy equipment acquisi-
tion, a computer/software systems acquisition, or a public improvement that in-
volves construction of new infrastructure, additions to existing structures, renova-
tion of existing structures, and major repairs to infrastructure of a comprehensive
Capital Improvement Program
Policy & Procedures
The Height of Desert Living 321
Capital Improvement Program
Policy & Procedures
and non-routine nature. A capital project is defined in financial terms as a project
with a projected final cost of at least $50,000 and is a non-recurring expense.
In addition, the capital asset(s) resulting from the project should have a useful life
of at least 10 years. Studies, design and engineering fees greater than $10,000
which are preparatory to a capital project with a projected final cost of at least
$50,000 should be included as part of the capital project cost.
INFRASTRUCTURE IMPROVEMENT PLAN (IIP): A written plan that individually or
collectively identifies each public service that is proposed to be the subject of a de-
velopment fee. The Town of Fountain Hills’ IIP is incorporated as part of the
Town’s CIP and follows the same timeline and procedure.
Process
A. Schedule: Annually, the CIP Coordinator and Finance Director will submit
a proposed CIP development calendar to the Town Manager for review.
Based on this calendar, the CIP Coordinator will initiate a request to the
management team for submission of updates, revisions and new projects for
the five (5) year Capital Improvement Program. A further, but less detailed,
review of the twenty (20) year Program will also be conducted.
B. Format: The management team will utilize the previous year's approved
CIP as a base for developing recommended additions, deletions, or changes
for incorporation in the updated CIP for the ensuing year. The management
team will utilize the standard format provided to submit new projects or
propose revisions to existing projects. All new projects will also include a
comprehensive estimate of the impact of the new project on the Town's an-
nual operating budget; e.g., salaries and benefits, supplies, utilities, fuel,
maintenance requirements, etc.
C. Finance Review: The Finance Director will assist the CIP Coordinator as
necessary in all facets of Capital Improvement Program development and
review including production of revenue estimates and estimated growth in
assessed valuation as well as overall financial analysis of the proposed pro-
gram. Additional assistance may be requested to help produce draft docu-
ments, etc.
D. Town Manager Review: The CIP Coordinator will provide a copy of the
proposed CIP document to the Finance Director and Town Manager for re-
view and comment prior to distribution of the CIP document to the Town
Council as part of the budget package.
E. Public Hearing: The proposed CIP will be considered at a public hearing
convened by the Town Council to accept comments and input from the pub-
lic on the content of the Program. Notice of said public hearing date, place,
and time will be made at least 60 days in advance of the scheduled hearing.
Copies of the proposed CIP will be made available to the public at least 30
days prior to the scheduled hearing date and at the hearing itself.
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F. Town Council Approval: The final draft of the proposed CIP will be submit-
ted as an agenda item for formal approval by the Town Council at the first
Council Meeting in June.
G. Distribution: A copy of the approved CIP document will be published on
the Town’s website.
H. Implementation: Upon adoption of the CIP, projects included within the
applicable budget year may be implemented by the appropriate manage-
ment team member in compliance with the Town’s procurement policy, spe-
cial benefit district, or applicable procedure.
I. Amendments: The adopted CIP may be amended upon approval of the
Town Council. Examples of amendments include cost increases for approved
projects, the acceleration of projects to the applicable budget year from a
future year, and the addition of projects not previously included in the CIP.
An amendment to the CIP will be submitted to the Town Manager for ap-
proval. Upon approval, the amendment should be prepared as an agenda
item for formal approval by the Town Council at a regular or special session.
Upon approval, a copy of the amended CIP document will be published on
the Town’s website.
Procedure
A. Form: The form listed as Attachment A shall be utilized to request inclu-
sion of a project in the Capital Improvement Program.
B. Funding Prioritization: As part of the project submittal process, manage-
ment team members shall identify project priorities to help determine which
projects are recommended for inclusion in the five-year CIP.
The initial measure of the project’s priority is first established using the fol-
lowing factors:
HIGH
Project protects the health and safety of the Town, its residents, visi-
tors and employees
Project is mandated by Federal, State or local, regulations
Project is a high priority of the Town Council, based on the most cur-
rent Strategic Plan or other subsidiary plans. Project prevents irrepa-
rable damage to existing facilities
Project leverages local funding with other non-local funding sources
Project finishes a partially completed project
Capital Improvement Program
Policy & Procedures
The Height of Desert Living 323
MEDIUM
Project maintains existing service levels
Project provides for the maintenance of existing systems and equip-
ment
Project results in increased efficiency
Project reduces operational costs
Project significantly reduces losses in revenue or provides for signifi-
cant increased revenues
LOW
Project provides an expanded level of service or new public facility
not included in the Town Council’s priorities
Project is deferrable
Project uses debt financing
C. Funding Sources: The primary funding sources for the CIP are the Gen-
eral Fund, grants, development fees, excise taxes, HURF, bonded indebted-
ness, capital leases and Capital Projects funds. All potential projects must
identify the proposed sources of funding before submission of the CIP re-
quest. Projects that are funded by development fees must also identify the
relationship between the IIP project and the development fee from which it
is funded in the justification section of the CIP Form.
D. Project Schedule: Each Project Manager shall provide a preliminary
schedule which shall detail the various phases involved in the project and
their starting and ending dates. It is the responsibility of the Project Man-
ager to maintain this schedule or to provide schedule updates to the CIP Co-
ordinator on at least a quarterly basis.
Responsibility for Enforcement
The Town Manager, Finance Director and CIP Coordinator will be responsible for
ensuring that this policy is followed and/or updated as necessary.
Capital Improvement Program
Policy & Procedures
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Capital Improvement Program
Policy & Procedures
Attachment A
Town of Fountain Hills
Capital Improvement Project Information
PROJECT TITLE: Click here to enter text.
PROJECT NUMBER: Click here to enter text.
PROJECT DESCRIPTION/SCOPE: Click here to enter text.
TIMEFRAME: Click here to enter text. Example FY 2017-19
YEAR PROJECT BEGAN: Click here to enter text. Example FY 2016-17
TOTAL ESTIMATED PROJECT COST: Click here to enter text.
PROJECT JUSTIFICATION: Click here to enter text.
FUNDING PRIORITY: Click here to select a Priority from the list
Note: Double click on the below tables to update them in Excel. The totals will
automatically calculate.
Fund Type Prior Years FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 Total
General $0
Capital Projects $0
Excise Tax $0
Grant $0
HURF $0
Development Fee $0
Developer $0
Unfunded $0
Other $0
Total $0 $0 $0 $0 $0 $0 $0
Funding Sources
Fund Type Prior Years FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 Total
Planning $0
Design $0
Construction $0
Other $0
Total $0 $0 $0 $0 $0 $0 $0
Project Expenses
Fund Type FY 16-17 FY17-18 FY 18-19 FY19-20 FY20-21 Total
Salaries & Benefits $0
Services & Supplies $0
Other $0
Total $0 $0 $0 $0 $0 $0
Operating Impact
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Capital Projects Summary
Capital Projects Summary
The Height of Desert Living 326
Capital Projects Summary
PROPOSED CAPITAL PROJECTS
FY16-17 THROUGH FY20-21
PROJECTS BY YEAR
Project
No. Project Title
Prior
Years' Costs FY16-17 FY17-18 FY18-19 FY19-20 FY20-21
Five Year Total
(excludes Prior
Years' Costs)
Stormwater Management/Drainage Projects
D6030
Ashbrook Wash Channelization Improvements-
Bayfield to Del Cambre 646,436$ 700,000$ -$ -$ -$ -$ 700,000$
D6047 Drainage-Miscellaneous 51,362 50,000 - - - - 50,000
TOTAL 697,798$ 750,000$ -$ -$ -$ -$ 750,000$
Downtown Improvement Projects
E8502
Downtown Public Improvements [formerly
Downtown Vision Master Plan - Phase II
(Avenue/Lakeside Project)]-$ 400,000$ -$ -$ -$ -$ 400,000$
E8505 Downtown Lighting Improvements 200,000 - - - - 200,000
TOTAL -$ 600,000$ -$ -$ -$ -$ 600,000$
Facilities Projects
F4005 Fire Station 2 Relocation 187,178 3,800,000$ -$ -$ -$ -$ 3,800,000$
F4013 Fire Station 3 - - - - 2,745,000 2,745,000
F4014 Fire Station 3 Vehicles & Equipment - - - - 1,122,000 1,122,000
F4029 Civic Center Improvements - 150,000 - - - 150,000
F4030 Purchase and Install Chiller 300,000 - - - - 300,000
TOTAL 187,178$ 4,100,000$ 150,000$ -$ -$ 3,867,000$ 8,117,000$
Parks & Recreation Projects
P3022 Fountain Lake Water Quality Improvements 67,106 205,000$ -$ -$ -$ -$ 205,000
P3023 New Pocket Park-West - - - - 903,000 903,000
P3025 Adero Canyon Trailhead 41,165 2,285,000 - - - - 2,285,000
P3026 Fountain Park Access Improvements 375,000 - - - - 375,000
P3027 Four Peaks Park - Phase I (bus barn)75,000 - - - - 75,000
P3028 Four Peaks Park - Phase II - - - - 800,000 800,000
TOTAL 108,271$ 2,940,000$ -$ -$ -$ 1,703,000$ 4,643,000$
Street/Sidewalk Projects
S6003 Unpaved Alley Paving Projects 513,755$ 255,000$ 150,000$ -$ -$ -$ 405,000$
S6015 Fountain Hills Blvd Widening - Shea Boulevard
to Pinto)
- 100,000 - - -
100,000
S6053 Fountain Hills Blvd Shoulder Paving 122,208 500,000 - - - - 500,000
S6057 McDowell Mountain Road Repairs 75,000 - - - - 75,000
S6058 Shea Blvd. Widening - Palisades Blvd. to
Technology Dr.
- 100,000 - 1,091,000 5,389,000
6,580,000
TOTAL 635,963$ 830,000$ 350,000$ -$ 1,091,000$ 5,389,000$ 7,660,000$
Contingency 92,200$ 5,000$ -$ 10,910$ 109,590$ 217,700$
TOTAL PROPOSED CAPITAL PROJECTS 1,629,210$ 9,312,200$ 505,000$ -$ 1,101,910$ 11,068,590$ 21,987,700$
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Capital Projects Summary
CAPITAL PROJECTS FIVE-YEAR PROJECTION
REVENUES & PROJECT COSTS
REVENUES BY SOURCE
FIVE-YEAR
AVAILABLE
FUNDS
FY16-17
Requested
FY17-18
Requested
FY18-19
Requested
FY19-20
Requested
FY20-21
Requested
TOTAL FIVE-
YEAR
PROJECTION
SURPLUS/
DEFICIT
General Fund -$ -$ -$ -$ -$ -$ -$ -$
Highway User Fund - - - - - - - -
Downtown Strategy Fund 308,069 975,000 - - - - 975,000 (666,931)
Grants 4,861,000 255,000 70,000 - 764,000 3,772,000 4,861,000 -
Capital Projects Fund 8,009,930 5,860,238 435,000 - 10,910 109,590 6,415,738 1,594,192
Development Fees:
Streets - - - - - - - -
Law Enforcement 203,484 203,484 - - - - 203,484 -
Fire & Emergency Medical 88,987 51,822 - - - 45,792 97,614 (8,627)
Open Space 1,671,669 1,671,669 - - - - 1,671,669 -
Parks & Recreation 363,654 144,987 - - - 90,690 235,677 127,977
Library/Museum - - - - - - - -
Bonds - - - - - - - -
Developers - - - - - - - -
Unfunded 7,377,518 - - - 327,000 7,050,518 7,377,518 (7,377,518)
Other 150,000 150,000 - - - 150,000 -
Total Revenues By Source 23,034,311$ 9,312,200$ 505,000$ -$ 1,101,910$ 11,068,590$ 21,987,700$ (6,330,907)$
EXPENDITURES BY PROJECT TYPE & COSTS
FY16-17
Requested
FY17-18
Requested
FY18-19
Requested
FY19-20
Requested
FY20-21
Requested
TOTAL FIVE-
YEAR
PROJECTION
Stormwater Management/Drainage Projects 750,000$ -$ -$ -$ -$ 750,000$
Downtown Improvement Projects 600,000 - - - - 600,000
Facilities Projects 4,100,000 150,000 - - 3,867,000 8,117,000
Parks & Recreation Projects 2,940,000 - - - 1,703,000 4,643,000
Street/Sidewalk Projects 830,000 350,000 - 1,091,000 5,389,000 7,660,000
Traffic Signal Projects - - - - - -
Contingency 92,200 5,000 - 10,910 109,590 217,700
Total Project Costs 9,312,200$ 505,000$ -$ 1,101,910$ 11,068,590$ 21,987,700$
The Height of Desert Living 328
Capital Projects Summary
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
Capital Projects Fund
Management Fees 2,805$ 1,650$ 1,685$ 1,685$
Software 2,967 - - -
Hardware/Peripherals 2,483 - - -
Building Improvement Expenses 4,423 9,123 - -
Street Improvement Expenses - 2,049 65,000 75,000
Park Improvement Expenses 44,350 - - -
Stormwater/Drainage Expenses 7,166 13,901 50,000 50,000
Furniture/Equipment - - - 300,000
Computer Hardware 18,233 - - -
Computer Software - 13,068 - -
Building Improvements 63,115 632,349 3,650,000 3,800,000
Street Improvements 57,900 386,150 6,500,000 755,000
Park Improvements 33,416 74,227 1,148,114 2,940,000
Other Infrastructure 199,518 548,447 580,000 600,000
Stormwater/Drainage Improvements - 37,500 2,145,000 700,000
Damages/Vandalism - 32,001 - -
Contingency - - 123,086 92,200
Sub total Expenditures 436,376 1,750,465 14,262,885 9,313,885
Transfers Out 334,000 994,000 - 379,000
Total Capital Projects Fund 770,376$ 2,744,465$ 14,262,885$ 9,692,885$
FY16-17 Proposed Budget
Summary of Expenditures
Capital Projects Fund
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CAPITAL PROJECTS FIVE-YEAR PROJECTION
Capital Projects Summary
Stormwater
Management/
Drainage
Projects
3%
Downtown
Improvement
Projects
3%
Facilities
Projects
37%
Parks &
Recreation
Projects
21%
Street/Sidewal
k Projects
35%
Contingency
1%
Projects by Project Type
Revenues -FY17-21
TOTAL = $22.0M
Excise Tax Fund
4%
Grants
22%
Capital Projects
Fund
29%
Development
Fees
10%
Unfunded
34%
Projects by Funding Source
Revenues -FY17-21
TOTAL = $22.0M
The Height of Desert Living 330
The highlighted rows represent project funding through the Town’s Capital Projects Fund.
Capital Projects Summary
PROPOSED CAPITAL PROJECTS
FY16-17 THROUGH FY20-21
BY YEAR AND FUNDING SOURCE
Project
No.Project Title/Funding Source
Prior Years'
Costs FY16-17 FY17-18 FY18-19 FY19-20 FY20-21
Five Year
Source Total Project Total
D6030 Ashbrook Wash Channelization
Improvements-Bayfield to Del Cambre
1,346,436$
Capital Projects Fund $ 646,436 700,000$ -$ -$ -$ -$ 700,000$
Grants - - - - - - -
D6047 Drainage-Miscellaneous 101,362
Capital Projects Fund $ 51,362 50,000$ -$ -$ -$ -$ 50,000$
E8502 Downtown Public Improvements [formerly
Downtown Vision Master Plan - Phase II
(Avenue/Lakeside Project)]400,000
Downtown Strategy $ - 400,000$ -$ -$ -$ -$ 400,000$
E8505 Downtown Lighting Improvements 200,000
Downtown Strategy $ - 200,000$ -$ -$ -$ -$ 200,000$
F4005 Fire Station 2 Relocation 3,987,178
Capital Projects Fund $ 187,178 3,394,694$ -$ -$ -$ -$ 3,394,694$
Development Fees - 255,306 - - - - 255,306
Other - 150,000 - - - - 150,000
F4013 Fire Station 3 2,745,000
Development Fees - - - - - 45,792 45,792
Unfunded - - - - - 2,699,208 2,699,208
F4014 Fire Station 3 Vehicles & Equipment 1,122,000
Unfunded - - - - - 1,122,000 1,122,000
F4029 Civic Center Improvements 150,000
Capital Projects Fund $ - -$ 150,000$ -$ -$ -$ 150,000$
F4030 Purchase and Install Chiller 300,000
Capital Projects Fund $ - 300,000$ -$ -$ -$ -$ 300,000$
P3022 Fountain Lake Water Quality Improvements 272,106
Capital Projects Fund $ 67,106 205,000$ -$ -$ -$ -$ 205,000$
P3023 New Pocket Park-West 903,000
Development Fees - - - - - 90,690 90,690
Unfunded - - - - - 812,310 812,310
P3025 Adero Canyon Trailhead 2,326,165
Capital Projects Fund $ 41,165 468,344$ -$ -$ -$ -$ 468,344$
Development Fees - 1,816,656 - - - - 1,816,656
P3026 Fountain Park Access Improvements 375,000
Downtown Strategy - 375,000 - - - - 375,000
P3027 Four Peaks Park - Phase I (bus barn)75,000
Capital Projects Fund $ - 75,000$ -$ -$ -$ -$ 75,000$
P3028 Four Peaks Park - Phase II 800,000
Unfunded - - - - - 800,000 800,000
S6003 Unpaved Alley Paving Projects 918,755
Capital Projects Fund $ 513,755 255,000$ 150,000$ -$ -$ -$ 405,000$
S6015 Fountain Hills Blvd Widening - Shea
Boulevard to Pinto)100,000
Capital Projects Fund $ - -$ 100,000$ -$ -$ -$ 100,000$
S6053 Fountain Hills Blvd Shoulder Paving 622,208
Capital Projects Fund $ 114,900 245,000$ -$ -$ -$ -$ 245,000$
Grants - 255,000 - - - - 255,000
Other 7,308 - - - - - -
S6057 McDowell Mountain Road Repairs 75,000
Capital Projects Fund $ - 75,000$ -$ -$ -$ -$ 75,000$
S6058 Shea Blvd. Widening - Palisades Blvd. to
Technology Dr.6,580,000
Capital Projects Fund $ - -$ 30,000$ -$ -$ -$ 30,000$
Grants - - 70,000 - 764,000 3,772,000 4,606,000
Unfunded - - - - 327,000 1,617,000 1,944,000
Contingency 217,700
Capital Projects Fund 92,200$ 5,000$ -$ 10,910$ 109,590$ 217,700$
TOTAL PROPOSED CAPITAL PROJECTS 1,629,210$ 9,312,200$ 505,000$ -$ 1,101,910$ 11,068,590$ 21,987,700$ 23,616,910$
The Height of Desert Living 331
Capital Projects Summary
PROPOSED CAPITAL PROJECTS
FY16-17 THROUGH FY20-21
BY YEAR AND FUNDING SOURCE
TOTALS
Source
Prior Years'
Costs FY16-17 FY17-18 FY18-19 FY19-20 FY20-21
Total
FY16-17 -
FY20-21 Project Total
Capital Projects Fund 1,621,902$ 5,860,238$ 435,000$ -$ 10,910$ 109,590$ 6,415,738$ 8,037,640$
Grants - 255,000 70,000 - 764,000 3,772,000 4,861,000 4,861,000
Downtown Strategy - 975,000 - - - - 975,000 975,000
General Fund - - - - - - - -
Development Fees - 2,071,962 - - - 136,482 2,208,444 2,208,444
Reimbursements from Developers - - - - - - - -
Unfunded - - - - 327,000 7,050,518 7,377,518 7,377,518
Bonds - - - - - - - -
HURF - - - - - - - -
Other 7,308 150,000 - - - - 150,000 157,308
Total 1,629,210$ 9,312,200$ 505,000$ -$ 1,101,910$ 11,068,590$ 21,987,700$ 23,616,910$
REVENUE SUMMARY TOTALS BY FUNDING SOURCE
Source
Prior Years'
Costs FY15-16 FY16-17 FY17-18 FY18-19 FY19-20
Total
FY16-17 -
FY20-21 Project Total
Acquisition -$ 300,000$ -$ -$ -$ -$ 300,000$ 300,000$
Planning 217,200 - 200,000 - - - 200,000 417,200
Design 598,918 775,000 15,000 - 1,091,000 456,000 2,337,000 2,935,918
Construction 813,092 7,837,200 290,000 - 10,910 10,612,590 18,750,700 19,563,792
Other Expenses - 400,000 - - - - 400,000 400,000
Total 1,629,210$ 9,312,200$ 505,000$ -$ 1,101,910$ 11,068,590$ 21,987,700$ 23,616,910$
EXPENDITURE SUMMARY TOTALS BY ACTIVITY
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Capital Projects Summary
The Height of Desert Living 333
Capital Projects
Information Sheets
Capital Projects Information Sheets
The Height of Desert Living 334
Capital Projects Information Sheets
D6030
PROJECT TITLE: Ashbrook Wash Channelization Improvements
PROJECT NUMBER: D6030
PROJECT DESCRIPTION/SCOPE:
This project will upgrade the channel and culverts along the Ashbrook Wash between Bayfield Drive
and Del Cambre Avenue to carry run-off from a 100-year storm event without flooding adjacent resi-
dences.
The work is anticipated to include a new culvert at Bayfield Drive (six barrel, 8' x 5' concrete box cul-
vert), a new culvert at Saguaro Boulevard (seven barrel, 10' x 4' concrete box culvert), grading a
portion of the channel length, excess vegetation removal, and two segments of masonry floodwall.
TOWN GOALS
TIMEFRAME: FY14-17
YEAR PROJECT BEGAN: FY13-14
TOTAL ESTIMATED PROJECT COST: $2,295,094
TOTAL ESTIMATED TOWN PORTION: $1,346,436
PROJECT JUSTIFICATION:
Survey data and hydraulic calculations from the Maricopa County Flood Control District (MCFCD)
show that 13 houses and duplex units are susceptible to flooding in the 100-year flood along
Ashbrook Wash between Bayfield Drive and Del Cambre Avenue. The MCFCD had deferred its assess-
ment of the Town's 2009 CIP submittal request pending confirmation of the flooding hazard.
Upon the Town’s updated information and re-submittal of its Capital Improvement Program Prioritiza-
tion Procedure request, MCFCD staff approved the project and are splitting the project costs equally,
along with the MCFCD managing the project's design and construction.
FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities
The Height of Desert Living 335
Capital Projects Information Sheets
D6030
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Capital Projects 646,436$ 700,000$ -$ -$ -$ -$ 1,346,436$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 646,436$ 700,000$ -$ -$ -$ -$ 1,346,436$
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning 150,094 150,094
Design -
Construction 496,342 700,000 1,196,342
Other Expenses -
TOTAL 646,436$ 700,000$ -$ -$ -$ -$ 1,346,436$
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
Other Impact
TOTAL
The Height of Desert Living 336
Capital Projects Information Sheets
D6047
PROJECT TITLE: Miscellaneous Drainage Improvements
PROJECT NUMBER: D6047
PROJECT DESCRIPTION/SCOPE:
This project will provide for the construction of new drainage facilities or the extension of existing
facilities at locations of future road widening projects where erosion occurs so that excess excavated
materials may be put in place when available. The project will also provide for the revegetation of
these locations.
TOWN GOALS
TIMEFRAME: FY15-17
YEAR PROJECT BEGAN: FY14-15
TOTAL ESTIMATED PROJECT COST: $101,362
PROJECT JUSTIFICATION:
The Town has worked successfully with municipal, private and utility construction contractors in the
past to place excess excavation materials at locations where future Town road widening projects will
require fill material. This work is done at no cost to the Town and will save on the costs to fill and
compact these areas in the future. The locations where the excess materials can be placed are now
limited without constructing or extending drainage culverts. Revegetation is also required in the ar-
eas where fill materials are placed to help with erosion and aesthetics.
FUNDING PRIORITY: High - Leverage Local Funds
The Height of Desert Living 337
Capital Projects Information Sheets
D6047
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Capital Projects 51,362$ 50,000$ -$ -$ -$ -$ 101,362$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 51,362$ 50,000$ -$ -$ -$ -$ 101,362$
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 51,362 50,000 101,362
Other Expenses -
TOTAL 51,362$ 50,000$ -$ -$ -$ -$ 101,362$
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Salaries & Benefits
Services & Supplies
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
The Height of Desert Living 338
Capital Projects Information Sheets
E8502
PROJECT TITLE: Downtown Public Improvements
[formerly Downtown Vision Master Plan - Phase II
(Avenue/Lakeside Project)]
PROJECT NUMBER: E8502
PROJECT DESCRIPTION/SCOPE:
This project may be used as an inducement to reimburse a developer(s) up to $400,000 for con-
struction of Town approved streetscape/sidewalks/road improvements for development of a project
or projects in the Lakeside District and/or The Avenue District in alignment with the Downtown Vision
Master Plan adopted by Council on 9/17/09 and in alignment with the Downtown Area Specific Plan
framework. It may also be used by the Town for streetscape/sidewalks/road improvements/parking
studies to induce a developer(s) to develop a project or projects in the above mentioned Districts.
TOWN GOALS
TIMEFRAME: FY16-17
YEAR PROJECT BEGAN: N/A
TOTAL ESTIMATED PROJECT COST: $400,000
PROJECT JUSTIFICATION:
In FY05-06 and FY06-07, the Town completed Phases I and II of the "Avenue of the Fountains En-
hancement Project." Phase I included design of the entire project, and construction of the street-
scape and sidewalks on the north side of the Avenue. Phase II included construction of the street-
scape and sidewalks on the south side of the Avenue in front of Town Hall.
In January 2009, the Town of Fountain Hills and the Fountain Hills Chamber of Commerce, embarked
on a journey to develop a master plan for downtown Fountain Hills. Swaback Partners was engaged
to assist in this project. The process included input in structured group settings. Two different
groups, inclusive of community leaders and local constituents, formally assisted in defining the vision
- the Project Team and the Focus Group. In addition, the process included numerous public meetings
to discuss the project progress, and receive feedback and guidance.
This project will continue the "Avenue of the Fountains Enhancement Project" in the form of an in-
ducement up to $400,000 to reimburse a developer or developers for developing a project(s) in the
Lakeside District or The Avenue District in alignment with the Downtown Vision Master Plan. It may
also be in the form of a Town project to induce a development. The Town Council would formalize the
reimbursement or inducement through an adopted Development Agreement which would outline the
conditions of the reimbursements or inducements.
FUNDING PRIORITY: High - Town Council Priority
The Height of Desert Living 339
Capital Projects Information Sheets
E8502
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Downtown Strategy 400,000 400,000
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 400,000$ -$ -$ -$ -$ 400,000$
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction -
Other Expenses 400,000 400,000
TOTAL -$ 400,000$ -$ -$ -$ -$ 400,000$
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Salaries & Benefits
Services & Supplies
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
The Height of Desert Living 340
PROJECT TITLE: Downtown Lighting Improvements
PROJECT NUMBER: E8505
PROJECT DESCRIPTION/SCOPE:
The project will provide for lighting improvements along Avenue of the Fountains from Saguaro
Boulevard to La Montana Drive. The design phase will include potential lighting options and cost esti-
mates.
TOWN GOALS
TIMEFRAME: FY16-17
YEAR PROJECT BEGAN: FY16-17
TOTAL ESTIMATED PROJECT COST: $200,000
PROJECT JUSTIFICATION:
This project is at the request of Town Council from the March 8, 2016 Special Session.
FUNDING PRIORITY: Low - Deferrable
Capital Projects Information Sheets
E8505
The Height of Desert Living 341
Capital Projects Information Sheets
E8505
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Downtown Strategy 200,000 200,000
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 200,000$ -$ -$ -$ -$ 200,000$
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 40,000 40,000
Construction 160,000 160,000
Other Expenses -
TOTAL -$ 200,000$ -$ -$ -$ -$ 200,000$
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Salaries & Benefits
Services & Supplies
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
The Height of Desert Living 342
PROJECT TITLE: Fire Station #2 Relocation
PROJECT NUMBER: F4005
PROJECT DESCRIPTION/SCOPE:
Construction of a new Fire Station #2 to replace the existing Fire Station #2 on Saguaro Blvd., south
of Shea Blvd. The new station location is on Fountain Hills Boulevard, north of Shea Boulevard and
will provide decreased response times within the service area.
TOWN GOALS
TIMEFRAME: FY09-17
YEAR PROJECT BEGAN: FY08-09
TOTAL ESTIMATED PROJECT COST: $3,987,178
PROJECT JUSTIFICATION:
The Fire Department has previously completed a study to improve response times for all areas within
the Town, in particular Eagle Mountain, Crestview, Copperwynd, Adero Canyon, Fire Rock, and the
Westridge developments. The criteria used included response times (5 minutes 90% of the time),
secondary emergency unit coverage, balanced call volumes, Town owned property, cost and sites
requiring little or no Planning & Zoning or Council action.
The new Fire Station location will afford superior overlapping coverage for both of the Town’s Fire
Stations, which will equitably distribute and balance call volume, thus allowing better call support for
multiple calls. Relocating Fire Station #2 will allow for faster response times to the western limits of
Fountain Hills.
FUNDING PRIORITY: Medium - Results in Increased Efficiency
Capital Projects Information Sheets
F4005
The Height of Desert Living 343
Capital Projects Information Sheets
F4005
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Capital Projects 187,178$ 3,394,694$ -$ -$ -$ -$ 3,581,872$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees 255,306 255,306
Bonds -
Other Sources 150,000 150,000
Unfunded -
TOTAL 187,178$ 3,800,000$ -$ -$ -$ -$ 3,987,178$
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 174,471 350,000 524,471
Construction 12,707 3,450,000 3,462,707
Other Expenses -
TOTAL 187,178$ 3,800,000$ -$ -$ -$ -$ 3,987,178$
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 344
Capital Projects Information Sheets
F4013
PROJECT TITLE: Fire Station #3
PROJECT NUMBER: F4013
PROJECT DESCRIPTION/SCOPE:
Design and construction of Fire Station No. 3 in the northwest portion of the Town. Due to site con-
straints, the fire station is anticipated to be approximately 3,000 square feet with two apparatus
bays. Construction completion by FY22-23 is based on the 2014 Land Use Assumptions and Infra-
structure Improvements Plan.
TOWN GOALS
TIMEFRAME: FY21-22
YEAR PROJECT BEGAN: FY20-21
TOTAL ESTIMATED PROJECT COST: $2,745,000
PROJECT JUSTIFICATION:
Fire Station No. 3 will allow the Fire Department to meet service levels and response times due to
growth in the community.
FUNDING PRIORITY: High - Protects Health & Safety of the Town
The Height of Desert Living 345
Capital Projects Information Sheets
F4013
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees 45,792 45,792
Bonds -
Other Sources -
Unfunded 2,699,208 2,699,208
TOTAL -$ -$ -$ -$ -$ 2,745,000$ 2,745,000$
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 343,000 343,000
Construction 2,402,000 2,402,000
Other Expenses -
TOTAL -$ -$ -$ -$ -$ 2,745,000$ 2,745,000$
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 346
Capital Projects Information Sheets
F4014
PROJECT TITLE: Fire Station No. 3 Equipment
PROJECT NUMBER: F4014
PROJECT DESCRIPTION/SCOPE:
Purchase of pumper truck, brush truck, vehicle radios, portable radios, SCBA equipment, thermal
imaging camera, heart monitor/defibrillator and extrication equipment for Fire Station No. 3.
TOWN GOALS
TIMEFRAME: FY21-22
YEAR PROJECT BEGAN: FY20-21
TOTAL ESTIMATED PROJECT COST: $1,122,000
PROJECT JUSTIFICATION:
Fire Station No. 3 will allow the Fire Department to meet services levels and response times due to
growth in the community.
FUNDING PRIORITY: High - Protects Health & Safety of the Town
The Height of Desert Living 347
Capital Projects Information Sheets
F4014
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded 1,122,000 1,122,000
TOTAL -$ -$ -$ -$ -$ 1,122,000$ 1,122,000$
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Acquisition -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction -
Other Expenses 1,122,000 1,122,000
TOTAL -$ -$ -$ -$ -$ 1,122,000$ 1,122,000$
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 348
PROJECT TITLE: Civic Center Improvements
PROJECT NUMBER: F4029
PROJECT DESCRIPTION/SCOPE:
Removal and replacement of approximately 12,500 square feet of concrete between the Library and
Community Center, removal of turf areas and replacement with xeriscape, tree replacement and mis-
cellaneous improvements as needed.
TOWN GOALS
TIMEFRAME: FY17-18
YEAR PROJECT BEGAN: FY17-18
TOTAL ESTIMATED PROJECT COST: $150,000
PROJECT JUSTIFICATION:
The Library and Community Center were opened in 2001 and since that time the concrete plaza has
seen displacement causing tripping hazards. These trip hazards have been ground down to accept-
able limits but the concrete continues to shift. The irrigation for the small turf areas surrounding the
concrete plazas also run onto the concrete. Maintenance of these areas is a challenge and it is rec-
ommended to replace the turf areas with concrete curbing, decomposed granite and desert friendly
plants.
FUNDING PRIORITY: Medium—Provides Maintenance of Existing Systems
Capital Projects Information Sheets
F4029
The Height of Desert Living 349
Capital Projects Information Sheets
F4029
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Capital Projects -$ -$ 150,000$ -$ -$ -$ 150,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ -$ 150,000$ -$ -$ -$ 150,000$
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 150,000 150,000
Other Expenses -
TOTAL -$ -$ 150,000$ -$ -$ -$ 150,000$
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 350
PROJECT TITLE: Chiller Installation
PROJECT NUMBER: F4030
PROJECT DESCRIPTION/SCOPE:
Purchase and installation of a new chiller, controllers and plumbing modifications for the Civic Center
complex.
TOWN GOALS
TIMEFRAME: FY16-17
YEAR PROJECT BEGAN: FY16-17
TOTAL ESTIMATED PROJECT COST: $300,000
PROJECT JUSTIFICATION:
When the Civic Center complex was constructed, the Physical Plant was designed for two cooling
towers and three chillers to supply chilled water for the HVAC system. During the original construc-
tion, two chillers were sufficient to run the Community Center and Library/Museum. In 2005, the
Town Hall building was constructed but the third chiller was not added. Two chillers are needed to
run simultaneously to supply chilled water during the summer months. Without the third chiller,
there is no operational redundancy and the current chillers have in excess of 42,000 hours of run
time.
FUNDING PRIORITY: Medium—Provides Maintenance of Existing Systems
Capital Projects Information Sheets
F4030
The Height of Desert Living 351
Capital Projects Information Sheets
F4030
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Capital Projects -$ 300,000$ -$ -$ -$ -$ 300,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 300,000$ -$ -$ -$ -$ 300,000$
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Acquisition -$ 300,000$ -$ -$ -$ -$ 300,000$
Planning -
Design -
Construction -
Other Expenses -
TOTAL -$ 300,000$ -$ -$ -$ -$ 300,000$
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 352
PROJECT TITLE: Fountain Lake Water Quality Improvements
PROJECT NUMBER: P3022
PROJECT DESCRIPTION/SCOPE:
This project will help improve water quality in Fountain Lake by developing a comprehensive water
quality management program.
TOWN GOALS
TIMEFRAME: FY12-17
YEAR PROJECT BEGAN: FY11-12
TOTAL ESTIMATED PROJECT COST: $272,106
PROJECT JUSTIFICATION:
Fountain Lake serves as the centerpiece of the Town activities. The total lake area is approximately
29 acres and receives reclaimed wastewater with a high nutrient concentration. Over the years, the
lake has experienced episodes of low oxygen levels, occasional algae blooms, unpleasant odors, and
fish die off.
Meetings are being held between the Town and the Fountain Hills Sanitary District to help determine
the extent and funding levels needed to further improve the lake's water quality in the future. A
comprehensive water quality management program was previously completed by a consultant. Fu-
ture improvements to help aerate or “mix” the lake may be required with estimated funding shown in
FY16-17.
FUNDING PRIORITY: Medium - Maintains Existing Service Level
Capital Projects Information Sheets
P3022
The Height of Desert Living 353
Capital Projects Information Sheets
P3022
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Capital Projects 67,106$ 205,000$ -$ -$ -$ -$ 272,106$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 67,106$ 205,000$ -$ -$ -$ -$ 272,106$
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning 67,106 67,106
Design 25,000 25,000
Construction 180,000 180,000
Other Expenses -
TOTAL 67,106$ 205,000$ -$ -$ -$ -$ 272,106$
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
-$ -$ -$ -$ -$ -$
10,000 10,000 11,000 11,000 42,000
-
-$ 10,000$ 10,000$ 11,000$ 11,000$ 42,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 354
PROJECT TITLE: Pocket Park West
PROJECT NUMBER: P3023
PROJECT DESCRIPTION/SCOPE:
Development of a proposed pocket park to serve the western portion of the community near the
northeast corner of Sunridge Canyon Drive and Desert Canyon Drive. The project is adjacent to Fire
Station No. 3 and both projects should be done concurrently.
TOWN GOALS
TIMEFRAME: FY21-22
YEAR PROJECT BEGAN: FY20-21
TOTAL ESTIMATED PROJECT COST: $903,000
PROJECT JUSTIFICATION:
The Town's current General Plan recommends that the community add two neighborhood parks (10-
15 acres), or pocket parks (less than 5 acres), to parts of the community that are currently not being
served because facilities are lacking and the distance to an existing community or neighborhood park
is excessive. The General Plan indicates that one new neighborhood park should be located on exist-
ing Town owned property near the northeast corner of Sunridge Canyon Drive and Desert Canyon
Drive.
FUNDING PRIORITY: Medium - Maintains Existing Level of Service
Capital Projects Information Sheets
P3023
The Height of Desert Living 355
Capital Projects Information Sheets
P3023
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees 90,690 90,690
Bonds -
Other Sources -
Unfunded 812,310 812,310
TOTAL -$ -$ -$ -$ -$ 903,000$ 903,000$
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 113,000 113,000
Construction 790,000 790,000
Other Expenses -
TOTAL -$ -$ -$ -$ -$ 903,000$ 903,000$
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 356
PROJECT TITLE: Adero Canyon Trailhead
PROJECT NUMBER: P3025
PROJECT DESCRIPTION/SCOPE:
This access and trailhead will be the main entrance into the Town's McDowell Mountain Preserve
and would provide the public with a large parking area, trail access and information, restrooms, a
shade ramada, and drinking water. Parking for up to two buses will be provided on the site for the
potential use of the local school district to conduct on-site environmental classes. The site would be
designed to meet ADA requirements.
TOWN GOALS
TIMEFRAME: FY16-17
YEAR PROJECT BEGAN: FY15-16
TOTAL ESTIMATED PROJECT COST: $2,326,165
PROJECT JUSTIFICATION:
This entrance would be the sole means by which people would be able to access the McDowell Moun-
tain Preserve from the south without walking through existing MCO private property. The site has
been planned for a number of years with a master plan for development.
The timing of this project has been moved to FY16-17 to better reflect the realities of MCO's develop-
ment schedule for the Adero Canyon development and the construction of the planned access road
by MCO, which would serve as the means by which access to the trailhead site would be gained for
the construction of the trailhead.
The trailhead site, once completed, will be ADA compliant and provide access to the complete Pre-
serve and its trail system which has already been constructed.
FUNDING PRIORITY: Low - Provides an Expanded Level of Service
Capital Projects Information Sheets
P3025
The Height of Desert Living 357
Capital Projects Information Sheets
P3025
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Capital Projects 41,165$ 468,344$ -$ -$ -$ -$ 509,509$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees 1,816,656 1,816,656
Bonds -
Other Sources -
Unfunded -
TOTAL 41,165$ 2,285,000$ -$ -$ -$ -$ 2,326,165$
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 41,165 130,000 171,165
Construction 2,155,000 2,155,000
Other Expenses -
TOTAL 41,165$ 2,285,000$ -$ -$ -$ -$ 2,326,165$
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
-$ -$ -$ -$ -$ -$
10,000 12,000 12,000 12,000 46,000
-
-$ 10,000$ 12,000$ 12,000$ 12,000$ 46,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 358
PROJECT TITLE: Fountain Park Access Improvements
PROJECT NUMBER: P3026
PROJECT DESCRIPTION/SCOPE:
Design and construction of a connection from the sidewalk along the east side of Saguaro Boulevard
at the Avenue of the Fountains alignment to connect to the existing pathway around Fountain Lake.
The improvements will be designed to be ADA compliant and may contain an observation area, steps,
ramps, retaining walls, handrails lighting, etc.
TOWN GOALS
TIMEFRAME: FY16-17
YEAR PROJECT BEGAN: FY16-17
TOTAL ESTIMATED PROJECT COST: $375,000
PROJECT JUSTIFICATION:
It has been observed that numerous pedestrians crossing Saguaro Boulevard at Avenue of the Foun-
tains walk directly down the sloped drainage area into Fountain Park instead of utilizing the existing
access points. Due to the existing change in grades from Saguaro Boulevard into Fountain Park, ac-
cess is challenging down the existing steep slope. It is likely that some combination of steps, ramps
and sidewalks will be required to provide a new access point into Fountain Park.
FUNDING PRIORITY: Low - Provides an Expanded Level of Service
Capital Projects Information Sheets
P3026
The Height of Desert Living 359
Capital Projects Information Sheets
P3026
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Downtown Strategy 375,000 375,000
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 375,000$ -$ -$ -$ -$ 375,000$
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 125,000 125,000
Construction 250,000 250,000
Other Expenses -
TOTAL -$ 375,000$ -$ -$ -$ -$ 375,000$
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 360
PROJECT TITLE: Four Peaks Park—Phase I of III
PROJECT NUMBER: P3027
PROJECT DESCRIPTION/SCOPE:
Phase I consists of demolition and removal of the existing bus barn, grease and oil interceptor, elec-
trical service and restoration of the area.
TOWN GOALS
TIMEFRAME: FY16-17
YEAR PROJECT BEGAN: FY16-17
TOTAL ESTIMATED PROJECT COST: $75,000
PROJECT JUSTIFICATION:
The Town acquired property adjacent to the Four Peaks school site approximately 15 years ago. This
property included the bus barn that was used for vehicle storage and maintenance. The Town has
received a number of complaints from the neighborhood regarding the unsightly condition of the bus
barn and the surrounding area. The revised Four Peaks Park Master Plan shows this area be cleared,
the bus barn removed and new athletic areas be constructed in the same spot. Demolition of the bus
barn would be Phase I of that plan with athletic areas to be constructed in the future.
FUNDING PRIORITY: Low - Deferrable
Capital Projects Information Sheets
P3027
The Height of Desert Living 361
Capital Projects Information Sheets
P3027
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Capital Projects -$ 75,000$ -$ -$ -$ -$ 75,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 75,000$ -$ -$ -$ -$ 75,000$
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 75,000 75,000
Other Expenses -
TOTAL -$ 75,000$ -$ -$ -$ -$ 75,000$
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 362
PROJECT TITLE: Unpaved Alley Paving Projects
PROJECT NUMBER: S6003
PROJECT DESCRIPTION/SCOPE:
This project involves paving a number of unpaved alleys throughout the Town. The paving project is
divided into five phases as follows:
Phase I: 1,400 LF from Panorama to Colony - Completed
Phase II: 870 LF from Tower to Panorama - Completed
Phase III: 890 LF from Panorama to Enterprise - Completed
Phase IV: 1,150 LF adjacent to Colony Wash and 770 linear feet from Fountain Hills Boulevard to
Glenbrook in FY16-17
Phase V: 635 LF from Desert Vista to Saxon Dr. and 410 LF from Tioga south and east of Pano-
rama in FY17-18
TOWN GOALS
TIMEFRAME: FY09-18
YEAR PROJECT BEGAN: FY08-09
TOTAL ESTIMATED PROJECT COST: $918,755
PROJECT JUSTIFICATION:
Maricopa County has mandated that all municipalities stabilize unpaved alleys to mitigate air pollu-
tion. The Town of Fountain Hills has entered into an IGA with Maricopa County requiring the unpaved
alleys to be stabilized.
FUNDING PRIORITY: High - Federal, State or Local Mandate
Capital Projects Information Sheets
S6003
The Height of Desert Living 363
Capital Projects Information Sheets
S6003
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Capital Projects 513,755$ 255,000$ 150,000$ -$ -$ -$ 918,755$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 513,755$ 255,000$ 150,000$ -$ -$ -$ 918,755$
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 383,282 30,000 15,000 428,282
Construction 129,780 225,000 135,000 489,780
Other Expenses 693 693
TOTAL 513,755$ 255,000$ 150,000$ -$ -$ -$ 918,755$
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
-$ -$ -$ -$ -$ -$
-
2,000 2,000 2,000 2,000 8,000
-$ 2,000$ 2,000$ 2,000$ 2,000$ 8,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 364
PROJECT TITLE: Fountain Hills Boulevard Widening - Shea to Segundo
PROJECT NUMBER: S6015
PROJECT DESCRIPTION/SCOPE:
Design Concept Report for the widening of Fountain Hills Boulevard to four lanes from Shea Boule-
vard to Segundo Drive.
TOWN GOALS
TIMEFRAME: FY18-22
YEAR PROJECT BEGAN: FY17-18
TOTAL ESTIMATED PROJECT COST: $100,000
PROJECT JUSTIFICATION:
Fountain Hills Boulevard from Segundo Drive to just north of Shea Boulevard is currently one lane in
each direction. The Town’s General Plan identifies Fountain Hills Boulevard as a minor arterial road-
way which includes four travel lanes, center turn lane/median, bike lane curb & gutter, etc. The De-
sign Concept Report will provide a preliminary roadway layout, identify key issues, drainage improve-
ments, etc. for the safe and efficient movement of vehicles. This information will be used for a future
bond issue to fund the design and construction of the widening.
FUNDING PRIORITY: Medium - Results in Increased Efficiency
Capital Projects Information Sheets
S6015
The Height of Desert Living 365
Capital Projects Information Sheets
S6015
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Capital Projects -$ -$ 100,000$ -$ -$ -$ 100,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ -$ 100,000$ -$ -$ -$ 100,000$
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning 100,000 100,000
Design -
Construction -
Other Expenses -
TOTAL -$ -$ 100,000$ -$ -$ -$ 100,000$
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 366
PROJECT TITLE: Fountain Hills Boulevard Shoulder Paving
PROJECT NUMBER: S6053
PROJECT DESCRIPTION/SCOPE:
This project will pave the dirt shoulders along Fountain Hills Boulevard from Segundo Drive to Pinto
Drive providing dust mitigation and erosion control.
TOWN GOALS
TIMEFRAME: FY12-17
YEAR PROJECT BEGAN: FY11-12
TOTAL ESTIMATED PROJECT COST: $622,208
PROJECT JUSTIFICATION:
The Town applied for and was awarded a Congestion Mitigation Air Quality (CMAQ) grant through the
Maricopa Association of Governments for the paving of the dirt shoulders on Fountain Hills Boulevard.
This project will provide dust mitigation, erosion control, run-off-the-road hazard mitigation, potential
future use by bicycles, and will reduce maintenance costs. The project design is funded by the Town,
with construction funded 94.3% through grant funds with a 5.7% local match requirement.
FUNDING PRIORITY: High - Leverage Local Funds
Capital Projects Information Sheets
S6053
The Height of Desert Living 367
Capital Projects Information Sheets
S6053
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Capital Projects 114,900$ 245,000$ -$ -$ -$ -$ 359,900$
Grant 255,000 255,000
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources 7,308 7,308
Unfunded -
TOTAL 122,208$ 500,000$ -$ -$ -$ -$ 622,208$
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 122,208 75,000 197,208
Construction 425,000 425,000
Other Expenses -
TOTAL 122,208$ 500,000$ -$ -$ -$ -$ 622,208$
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
-$ -$ -$ -$ -$ -$
1,000 1,000 1,000 1,000 1,000 5,000
-
1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 5,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 368
PROJECT TITLE: McDowell Mountain Road Repairs
PROJECT NUMBER: S6057
PROJECT DESCRIPTION/SCOPE:
This project will repair an uneven section of McDowell Mountain Road.
TOWN GOALS
TIMEFRAME: FY16-17
YEAR PROJECT BEGAN: FY16-17
TOTAL ESTIMATED PROJECT COST: $75,000
PROJECT JUSTIFICATION:
Repairs are required to correct an uneven section of McDowell Mountain Road.
FUNDING PRIORITY: High - Protects Health & Safety of the Town
Capital Projects Information Sheets
S6057
The Height of Desert Living 369
Capital Projects Information Sheets
S6057
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Capital Projects -$ 75,000$ -$ -$ -$ -$ 75,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 75,000$ -$ -$ -$ -$ 75,000$
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 75,000 75,000
Other Expenses -
TOTAL -$ 75,000$ -$ -$ -$ -$ 75,000$
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 370
Capital Projects Information Sheets
S6058
PROJECT TITLE: Shea Boulevard Widening - Palisades to Technology
PROJECT NUMBER: S6058
PROJECT DESCRIPTION/SCOPE:
Design Concept Report for the design and widening of Shea Boulevard to six lanes from Palisades
Boulevard to Technology Drive.
TOWN GOALS
TIMEFRAME: FY17-18
YEAR PROJECT BEGAN: FY17-18
TOTAL ESTIMATED PROJECT COST: $100,000
PROJECT JUSTIFICATION:
Shea Boulevard is a road of regional significance and has an average daily traffic volume of 26,000
vehicles at Palisades Boulevard. This project is a MAG Proposition 400 project which will provide for
70% of the project funding with a 30% match from the Town. The Design Concept Report will pro-
vide for an updated scope of work and cost estimate.
FUNDING PRIORITY: High - Leverage Local Funds
The Height of Desert Living 371
Capital Projects Information Sheets
S6058
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Capital Projects -$ -$ 30,000$ -$ -$ -$ 30,000$
Grant 70,000 70,000
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ -$ 100,000$ -$ -$ -$ 100,000$
ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning 100,000 100,000
Design -
Construction -
Other Expenses -
TOTAL -$ -$ 100,000$ -$ -$ -$ 100,000$
FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 372
Capital Projects Summary
The Height of Desert Living 373
Administration
Facilities Replacement Fund
Capital Projects Funds
Administration
Facilities Replacement Fund
The Height of Desert Living 374
Facilities Replacement Fund
Service Delivery Plan
The Facilities Replacement Fund has been established to cover replacement costs
for large scale items that cannot be absorbed in annual operating budgets. These
items include, but are not limited to, roofing, interior and exterior building paint-
ing, carpet replacement, Physical Plant mechanical equipment, Fire Department
equipment and Parks and Recreation structures.
Capital Projects Funds
Administration
Facilities Replacement Fund
Program Name
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Administration -$ 41,010$ 130,000$ 431,000$
Total -$ 41,010$ 130,000$ 431,000$
Expenditures by Program
Administration
100%
Use of Funds -Facilities Replacement -By Program
Where does the money go?
Total Proposed Budget = $431,000
Category
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised
Budget
FY16-17
Proposed
Budget
Maintenance & Repair -$ -$ 100,000$ 100,000$
Contractual Services - - 30,000 -
Equipment/Improvements - 41,010 - -
Contingency - - - 331,000
Total -$ 41,010$ 130,000$ 431,000$
Expenditures by Category
The Height of Desert Living 375
Capital Projects Funds
Administration
Facilities Replacement Fund
Variance Explanations:
Maintenance and Repair: Amount was increased and moved from Contingency to
better reflect the type of expenditures budgeted.
Maintenance &
Repair
23%
Contingency
77%
Use of Funds -Facilities Replacement -By Category
Where does the money go?
Total Proposed Budget = $431,000
Description
FY13-14
Actual
FY14-15
Actual
FY15-16
Revised Budget
FY16-17
Proposed Budget
Facilities Replacement Fund
Building Maint/Repair -$ -$ 100,000$ 100,000$
Professional Fees - - 30,000 -
Furniture/Appliances - 41,010 - -
Contingency - - - 331,000
Sub total Expenditures - 41,010 130,000 431,000
Transfers Out - - - -
Total Facilities Replacement
Fund -$ 41,010$ 130,000$ 431,000$
FY16-17 Proposed Budget
Summary of Expenditures
Facilities Replacement Fund
The Height of Desert Living 376
Capital Projects Funds
Administration
Facilities Replacement Fund
The Height of Desert Living 377
Vehicle Replacement Program
Policy
&
Procedure
Vehicle Replacement Program
The Height of Desert Living 378
Objective
To provide a policy and procedures for the development, approval, and implemen-
tation of the Town of Fountain Hills’ multi-year Vehicle Replacement Program
(VRP).
Scope
This policy applies to all vehicles owned by the Town of Fountain Hills that meet
the definition detailed in the definitions section.
Policy
The purpose of the Vehicle Replacement Program is to provide an authoritative de-
cision-making process for the evaluation, selection, and multi-year scheduling of
vehicle replacements based on a projection of available fiscal resources and the
vehicle’s age, mileage, engine hours and repair costs. The objectives of the pro-
gram are to:
Ensure the timely purchase, repair and replacement of the Town’s vehi-
cles;
Serve as a link in the Town’s planning between the Town’s operating and
capital budgets;
Maintain control over the Town’s long-term cash flow in relation to the
Town's financial capacity; and
Ensure efficient, effective and coordinated vehicle acquisition and re-
placement.
Definitions
The following words when used in connection with this policy shall have the follow-
ing meanings:
VEHICLE REPLACEMENT PROGRAM: A multi-year planning document that is the
product of a systematic evaluation of vehicle utilization, repair and maintenance.
This plan serves as a guide for the efficient and effective replacement of vehicles,
outlining a detailed timeline and financing schedule of vehicle replacement.
VEHICLE: A vehicle is defined in financial terms as a piece of rolling stock with a
projected final cost of at least $10,000 and a useful life of at least 7 years. Vehi-
cles shall be subdivided into various classifications, using gross vehicle weight rat-
ing standards, as follows:
Sedans
Sports Utility Vehicle (SUV)
Light Duty Truck (commercial truck classes 1, 2 and 3)
Vehicle Replacement Program
Policy & Procedure
The Height of Desert Living 379
Medium Duty Truck (commercial truck classes 4, 5 and 6)
Heavy Duty Truck (commercial truck classes 7 and 8)
Street Sweeper
Fire Ladder Truck
Fire Pumper Truck
Utility Vehicle/Bunker Rake
Loader/Grader/Tractor
Dump Truck
Trailer
Process
A. Schedule: Annually, the Public Works Director and Finance Director will
submit an updated VRP to the Town Manager for review in each fiscal year.
The Town Manager will review the proposal and forward the approved VRP
to the Finance Director for inclusion in the Town’s CIP budget proposal.
B. Format: The Public Works Director will utilize the previous year's ap-
proved VRP as the basis for developing recommended additions, deletions,
or changes for incorporation in the updated VRP for the ensuing year. All
new (not replacement) vehicle requests will also include a comprehensive
estimate of the impact of the new vehicle on the Town's annual operating
budget; e.g., fuel, maintenance requirements, etc.
C. Finance Review: The Finance Director will assist the Public Works Director
as necessary in all facets of the Vehicle Replacement Program development
and review including production of cost estimates, as well as an overall fi-
nancial analysis of the proposed program. Additional assistance may be re-
quested to help produce draft documents, etc.
D. Town Manager Review: The Public Works Director will provide a copy of
the proposed VRP document to the Finance Director and Town Manager for
review and comment. Following approval by the Town Manager, the VRP will
be incorporated into the CIP budget proposal for the coming year.
E. Implementation: Upon adoption of the VRP in the operating budget, vehi-
cles included within the applicable budget year may be purchased by the
Public Works Director, or his/her designee in compliance with the Town’s
Procurement Policy.
Vehicle Replacement Program
Policy & Procedure
The Height of Desert Living 380
F. Amendments: The adopted VRP may be amended upon recommendation
of the Public Works Director and approval of the Town Manager and Town
Council.
Procedure
A. Form: A New Vehicle Request form shall be utilized to request inclusion of
a new (not replacement) vehicle in the Vehicle Replacement Program. De-
partment Directors may request the addition of a new vehicle or transfer be-
tween departments to the VRP by submitting their request to the Public
Works Director as part of the budget process.
The Public Works Director shall include these requests in the VRP that is
submitted to the Finance Director and Town Manager.
B. Funding Prioritization: As part of the VRP development process, the Public
Works Director shall create vehicle replacement priorities to help determine
the vehicle replacement schedule which will be incorporated in the five (5)
year Capital Improvement Program included in the upcoming fiscal year
budget.
The following guidelines shall be utilized:
Sedans 10 years/100,000 miles
Sports Utility Vehicle (SUV) 10 years/100,000 miles
Light Duty Truck 10 years/100,000 miles
Medium Duty Truck 12 years/125,000 miles
Heavy Duty Truck 12 years/125,000 miles
Street Sweeper 8 years/75,000 miles
Fire Ladder Truck 25 years/120,000 miles
Fire Pumper Truck 15 years/120,000 miles
Utility Vehicle/Bunker Rake 7 years/15,000 engine hours
Loader/Grader/Tractor 20 years/15,000 engine hours
Dump Truck 15 years/125,000 miles
Trailer 10 years
Vehicle Replacement Program
Policy & Procedure
The Height of Desert Living 381
In addition to the factors listed previously, the Public Works Director, or his/
her designee, shall also review the utilization, maintenance records of the
vehicles, downtime and the overall condition of the vehicles when making
recommendations for replacement.
C. Funding Sources: The primary funding sources for the VRP are the Gen-
eral Fund and Streets Fund. Revenues for the Vehicle Replacement Fund will
also be generated from charges within the operating funds that support the
departments that utilize the subject vehicles; charges will be calculated
based on replacement cost and updated annually. Vehicles will be replaced
according to the schedule and based on model year. Surplus sale proceeds
and insurance claim proceeds will also be deposited to the Vehicle Replace-
ment Fund to help offset future vehicle and equipment costs.
D. Vehicle Disposal: At least once annually, the Public Works Director, or
his/her designee, shall prepare a list of vehicles to be retired from the
Town’s fleet based on the replacement schedule. At the discretion of the
Public Works Director and based on a recommendation from the fleet me-
chanic, early retirement of a vehicle with excessive maintenance may be
recommended. Excessive maintenance is defined as repair costs that exceed
40% of the vehicle value in a twelve month period.
The Town Manager shall authorize the sales of these vehicles at auction by
signing over the vehicle title(s). The Public Works Director, or his/her desig-
nee, shall then transport the vehicles to the auctioneer and shall be respon-
sible to insure that the auction proceeds are submitted to the Finance Divi-
sion for deposit to the Vehicle Replacement Fund.
Responsibility for Enforcement
The Town Manager, Finance Director and Public Works Director will be re-
sponsible for ensuring that this policy is followed and/or updated as neces-
sary.
Fiscal Year 16-17 Vehicle Replacement Recommendation
During FY12-13, the Vehicle Replacement Policy was updated with changes
to the life of some vehicles and elimination of vehicles no longer utilized;
the revised Policy was presented and approved by the Town Council. For
FY16-17, five new vehicles are budgeted for vehicle replacement incorporat-
ing the revised schedules.
Vehicle Replacement Program
Policy & Procedure
The Height of Desert Living 382
Vehicle Replacement Program
Interfund Charges
Department Vehicle No. Description Type
Mod
Year
Replacement
Cost FY16-17
Development Services 148 Ford Escape Hybrid SUV 2008 $25,947.00 $2,980.49
Development Services NEW Ford Escape SUV 2016 $25,000.00 $2,500.00
Development Services 149 Ford Escape Hybrid SUV 2008 $25,947.00 $2,980.49
Development Services NEW Ford F-150 Light Duty Truck 2016 $30,000.00 $3,000.00
Fire 483 (L822) American LaFrance Ladder Truck 1998 $750,000.00 $56,938.40
Fire (E822)Spartan Pumper Truck 2014 $494,642.68 $34,140.79
Fire 752 (E823)Crimson Pumper Truck 2008 $369,225.00 $26,644.07
Fire 528 (E822R) American LaFrance Pumper Truck 1999 $396,032.00 $0.00
Fire 422 (S822) Ford F550 4x4 (V0822) Medium Duty Truck 2012 $95,912.00 $8,651.50
Fire (S823) Equipment on Truck Medium Duty Truck $20,000.00 $1,768.68
Fire (S823)Ford F550 4x4 Medium Duty Truck 2013 $38,177.00 $3,309.93
Fire 166 (D822) Ford F150 Supercab Light Duty Truck 2011 $28,829.00 $3,120.56
Fire 053(7 (D823))Ford F-150 4x4 Supercab Light Duty Truck 2009 $43,004.00 $4,939.81
Community Services 11 John Deere 4x2 Gator Gator 2013 $6,590.00 $960.26
Community Services 141 Ford F-150 Light Duty Truck 2007 $15,174.00 $1,743.03
Community Services NEW Ford F-150 Light Duty Truck 2016 $30,000.00 $3,000.00
Community Services 20 Bobcat Gator 2013 $7,943.04 $1,204.17
Community Services 17 John Deere 4x2 Gator Gator 2012 $6,248.47 $910.49
Community Services 146 Ford F-150 Pickup Light Duty Truck 2007 $18,288.00 $2,100.71
Community Services SS1 Tenant Sweeper Sweeper 2013 $44,372.00 $6,726.91
Community Services 3 Sand Pro 3040 Bunker Rake 2013 $21,398.00 $3,244.02
Community Services 16 Bobcat Gator 2012 $8,965.95 $1,359.25
Community Services 18 Mule Gator 2012 $8,119.82 $1,230.97
Community Services 14 Kubota KU Tractor/Loader 2007 $27,199.00 $1,472.07
Community Services 147 Ford F-150 Pickup Light Duty Truck 2007 $18,288.00 $2,100.71
Community Services 159 Ford F-150 Light Duty Truck 2016 $27,603.91 $2,815.60
Community Services 142 Ford F-250 Pickup Light Duty Truck 2007 $19,089.00 $2,192.72
Community Services M-1 Kubota Mower 2014 $16,751.82 $2,489.80
Community Services 143 Ford Escape Hybrid SUV 2007 $28,247.00 $3,244.68
Community Services NEW Ford Escape SUV 2016 $25,000.00 $2,500.00
Development Services 145 Ford F-150 Supercab Light Duty Truck 2007 $25,403.00 $2,918.01
Development Services 158 Ford F-250 Pickup W/Liftgate Light Duty Truck 2014 $24,090.00 $2,506.32
Development Services 154 Ford F-150 Pickup W/Lights Light Duty Truck 2013 $27,293.00 $2,896.43
FUND 100 TOTAL 32 $198,590.87
Development Services/Streets 155 Ford F-250 Pickup W/Lights Light Duty Truck 2014 $24,048.00 $2,501.95
Development Services/Streets 157 Ford F-250 Supercab W/Lights Light Duty Truck 2014 $26,440.00 $2,750.83
Development Services/Streets 20 Caterpillar 426C Backhoe 1999 $88,393.00 $5,076.77
Development Services/Streets 135 Freightliner M2106 Dump Truck 2005 $63,170.00 $7,256.24
Development Services/Streets 151 Ford F-450 Pickup Medium Duty Truck 2008 $52,183.00 $5,994.18
Development Services/Streets 156 Ford F-250 Pickup W/Lights Light Duty Truck 2014 $24,048.00 $2,501.95
Development Services/Streets 5085M John Deere 5085M Tractor Tractor/Loader 2013 $59,555.00 $3,098.07
Development Services/Streets NEW Ford F-550 Pickup-Bucket Medium Duty Truck 2016 $90,000.00 $7,500.00
Development Services/Streets BUCKET EQUIPMENT TRANSFER 2015 $40,000.00 $20,000.00
Development Services/Streets 134 Ford F-550 Pickup-Bucket Medium Duty Truck 2005 $41,994.00 $4,019.82
Development Services/Streets 134A Aerial Platform-2005 Ford F550 Lift 2005 $36,597.00 $3,503.21
Development Services/Streets 113 Ford F-150 Pickup Light Duty Truck 2001 $23,764.00 $0.00
Development Services/Streets 140 Ford Escape Hybrid SUV 2007 $29,275.00 $0.00
Development Services/Streets 144 Ford Escape Hybrid SUV 2007 $29,844.00 $3,428.14
FUND 200 TOTAL 13 $67,631.16
Fund 100 $198,590.87
Fund 200 $67,631.16
Total $266,222.03
Vehicle Replacement Interfund Charges
The Height of Desert Living 383
Schedules
Schedules
The Height of Desert Living 384
Comprehensive Fee Schedule
Effective July 1, 2016
Comprehensive Fee Schedule
Effective July 1, 2016
The Height of Desert Living 385
Comprehensive Fee Schedule
Effective July 1, 2016
Description Fee FY16-17
MISCELLANEOUS FEES
Services
Notarization $2.00 per signature
Affix Town Seal $2.00 each
Faxing Service - Local Only $2.00 First Page, $.50 Each Additional
Page
Faxing Service - Long Distance $3.00 First Page, $.50 Each Additional
Page
Email Document Service $0.00
Returned Check Fee $30.00
Incoming Wire Transfer Fee $35.00
ActiveNet Transaction Fee $2.50 per transaction
Convenience Fee - credit card payment $3.00 per transaction
Art Commission 20% of selling price
Campaign Fees
Pro/Con Argument Fee $100.00
Campaign Finance - Late Filing Fee $10.00 per business day (per ARS 16-918)
Copies - Non - Commercial
Photocopies (B&W) 8 1/2 x 11 $.25 per page
Photocopies (B&W) 8 1/2 x 14 $.30 per page
Photocopies (B&W) 11 x 17 $.40 per page
Photocopies (Color) 8 1/2 x 11 $.50 per page
Photocopies (Color) 8 1/2 x 14 $.60 per page
Photocopies (Color) 11 x 17 $.70 per page
Copies - Commercial
Photocopies (B&W) 8 1/2 x 11 $.50 per page
Photocopies (B&W) 8 1/2 x 14 $.60 per page
Photocopies (B&W) 11 x 17 $.80 per page
Photocopies (Color) 8 1/2 x 11 $1.00 per page
Photocopies (Color) 8 1/2 x 14 $1.20 per page
Photocopies (Color) 11 x 17 $1.40 per page
Documents
Town Code $25.00 (CD or hard copy)
Zoning Ordinances $25.00 (CD or hard copy)
Subdivision Code $25.00 (CD or hard copy)
CAFR (Annual Financial Report)$25.00 (CD or hard copy)
Annual Budget $25.00 (CD or hard copy)
Land Use Analysis $25.00 (CD or hard copy)
CD of Council Meeting $25.00 ea
Other Materials on CD $25.00 ea
Reports
License Report (Non - Commercial Use)$25.00 (CD or hard copy)
License Report (Commercial Use)$50.00 (CD or hard copy)
The Height of Desert Living 386
Comprehensive Fee Schedule
Effective July 1, 2016
Description Fee FY16-17
MISCELLANEOUS FEES (CONT.)
Maps
11" x 17" Street/Index Map "Typical" (B&W) $6.00
11" x 17" Street/Index Map "Typical" (Color) $8.00
11" x 17" Aerial Site Plan (Photo)$20.00
24" x 36" Street/Final Plat/As Built (B&W) $20.00
24" x 36" Street/Final Plat/As Built (Color) $30.00
36" x 36" Bldg/Plat/Zoning Map (B&W)$30.00
36" x 36" Bldg/Plat/Zoning Map (Color)$40.00
60" x 60" Street/Bldg/Develop/Plat/Plot
(B&W)
$50.00
60" x 60" Street/Bldg/Develop/Plat/Plot
(Color)
$80.00
Map Book $25.00
Adopt A Street
Fee, per sign $30.00
DOG LICENSE
Non - neutered dog $42.00 - non-refundable
Spayed/Neutered dog $17.00 - non-refundable
Over 65 with neutered dog $6.00 - non-refundable
Service Dog
Replacement Dog Tag $4.00 - non-refundable
Late fee neutered dog (per month)$2.00 - non-refundable
Late fee non - neutered dog (per month) $4.00 - non-refundable
BUSINESS LICENSE FEES
Providers of services, wholesalers and
manufacturers with a fixed place of business
within the town limits
$50.00/application and first year fee - non-
refundable
Retail merchants, restaurants, bars, contractors
and renters of real and personal property with a
fixed place of business within the town limits
and persons engaging in the sale of real estate
$50.00/application and first year fee - non-
refundable
Wholesalers, manufacturers and providers of
services without a fixed place of
business within the town limits
$50.00/application and first year fee - non-
refundable
Retail merchants, etc. (as above) without a
fixed place of business within the town limits
$50.00/application and first year fee - non-
refundable
Annual renewal fee for business within the town
limits
$35.00 - non-refundable
Annual renewal fee for business without a fixed
place of business within the town limits
$50.00 - non-refundable
Late fee for renewal of business license fee 25% of renewal fee
Penalty for operating a business without a
license
$100.00
The Height of Desert Living 387
Comprehensive Fee Schedule
Effective July 1, 2016
Description Fee FY16-17
BUSINESS LICENSE FEES (CONT.)
Peddlers, solicitors and mobile merchants $250.00/calendar quarter or fraction thereof -
non-refundable
Peddler investigation fee (per person)$25.00 - non-refundable
Promoters of entertainments, circuses, bazaars,
etc., who receive a percentage of receipts or
other consideration for their services. Each such
promoter shall also obtain liability insurance of a
minimum of $1 million naming the Town as
insured.
$100.00/week
Animal Show $100.00/week
Circus Parade Only $50.00/day
Handbill Distributor $10.00/day
Amusement Company, such as ferris wheel,
merry - go - round, etc., not part of a circus.
Tent Show. Wrestling Exhibition. Road Show,
Carnival or Circus.
$100.00/day
Practice of palmistry, phrenology, astrology,
fortune telling, mind reading,
clairvoyancy, magic or any healing practices not
licensed by the State of
Arizona, or any similar calling without a
fixed place of business
$50.00/day
Duplicate Business License $10.00 - non-refundable
Verification of License Letter $10.00 - non-refundable
First and second None
Third $50.00
Fourth $75.00
Fifth and Sixth $100.00
Seventh or more $200.00 each
License fee $25 - non-refundable
Lease Agreement Application Fee, each location $100.00, per location - non-refundable
Amendments to Cell Tower Lease Agreements $100.00 - non-refundable
FALSE ALARM SERVICE CHARGES (PER CALENDAR YEAR)
FIRE ALARM LICENSE
WIRELESS COMMUNICATIONS (CELL TOWER ON TOWN PROPERTY)
The Height of Desert Living 388
Comprehensive Fee Schedule
Effective July 1, 2016
Description Fee FY16-17
SPECIAL EVENT PERMITS
Special Event Permits - Business
Application Fee - Business (If submitted at least
60 days prior to the event date)
$100.00 - non-refundable
Application Fee - If submitted 59 days or less
prior to the event date
$300.00 - non-refundable
Permit Fee $50 per day (not to exceed $400)
Special Event Permits - Non-Profit
Application Fee - Charitable Organization (If
submitted at least 60 days prior to the event
date)
$50.00 - non-refundable
Application Fee - If submitted 59 days or less
prior to the event date
$200.00 - non-refundable
Permit Fee $25 per day (not to exceed $200)
Special Event Permits - Extra Fees
Special Event Liquor Application Fee See alcohol license application fees - non-
refundable
Utility Fees Actual cost of usage
Park/ Open Space Fees- Festival Event $2,500/ day
Park/ Open Space Fees- Mega Event $3,500/ day
Special Event Permits - Deposit Fees
Events with < 1,000 attendance $500
Events with 1,000 - 2000 attendance $1,000
Festival Events (2-5k attendance)$2,500
Mega Events (>5k attendance)$5,000
Special Event Permit Fees - Road Closure
Admin Fees
Events with < 1,000 attendance $500
Events with 1,000 - 2000 attendance $750
Festival Events (2-5k attendance)$1,000
Mega Events (>5k attendance)$1,500
Special Event Permit Fees - Vendor
Compliance Fine
First time penalty $250
Recurring penalty $750
The Height of Desert Living 389
Comprehensive Fee Schedule
Effective July 1, 2016
Description Fee FY16-17
ALCOHOL LICENSE APPLICATION
Person Transfer Fee $150.00 - non-refundable
Location Transfer Fee $150.00 - non-refundable
Probate/Will Assignment/Divorce Decree $150.00 - non-refundable
Extension of Premise $25.00 - non-refundable
Sampling Permit $25.00 - non-refundable
Initial/Interim Application Fee
01 - In State Producer $500.00 - non-refundable
02 - Out of State Producer $500.00 - non-refundable
03 - Domestic Microbrewery $500.00 - non-refundable
04 - In State Wholesaler $500.00 - non-refundable
05 - Government $500.00 - non-refundable
06 - Bar, All Spirituous Liquors $500.00 - non-refundable
07 - Beer & Wine Bar $500.00 - non-refundable
08 - Conveyance $500.00 - non-refundable
09 - Liquor Store $500.00 - non-refundable
10 - Beer & Wine Store $500.00 - non-refundable
11 - Hotel/Motel $500.00 - non-refundable
12 - Restaurant $500.00 - non-refundable
13 - Domestic Farm Winery $500.00 - non-refundable
14 - Private Club
15 - Special Event $25.00 - non-refundable
16 - Wine Festival/Wine Fair $25.00 - non-refundable
ADULT ORIENTED BUSINESS LICENSE
Application Fee - Business $500.00 - non-refundable
Application Fee - Provider $100.00 - non-refundable
Application Fee - Manager $100.00 - non-refundable
Application Fee - Employee (per person) $50.00 - non-refundable
License Fee - annual - Business $200.00 - non-refundable
License Fee - annual - Provider $100.00 - non-refundable
License Fee - annual - Manager $100.00 - non-refundable
CABLE LICENSE
Initial License Application $2,500.00 - non-refundable
Transfer of ownership $2,000.00 - non-refundable
License modification, pursuant to 47 USC Sec
545
$2,500.00 - non-refundable
Other License modification up to $2000 - non-refundable
License fee - quarterly 5% of gross receipts
Late fee (after 30 days)5% plus interest of 1 1/2% per mo
The Height of Desert Living 390
Comprehensive Fee Schedule
Effective July 1, 2016
Description Fee FY16-17
EXCAVATIONS/IN - LIEU FEES
Base fee (per excavation)$250.00 plus:
Trench cut fees:
Newly paved or overlayed 0 - 1 yrs $55.00 per lineal ft.
Newly paved or overlayed 1 - 2 yrs $45.00 per lineal ft.
Newly paved or overlayed 2 - 3 yrs $35.00 per lineal ft.
Newly paved or overlayed 3 - 4 yrs $25.00 per lineal ft.
Newly paved or overlayed 4 - 5 yrs $15.00 per lineal ft.
Newly paved or overlayed 5 - 6 yrs $10.00 per lineal ft.
Slurry or chip sealed 0 - 2 years $4.00 per lineal ft.
Pavement replacement greater than 300 ft in
length
$2.50 per sq. yd.
Utility Pit fees:
Newly paved or overlayed 0 - 1 yrs $5.00 per Sq. ft.
Newly paved or overlayed 1 - 2 yrs $4.50 per Sq. ft.
Newly paved or overlayed 2 - 3 yrs $3.50 per Sq. ft.
Newly paved or overlayed 3 - 4 yrs $2.50 per Sq. ft.
Newly paved or overlayed 4 - 5 yrs $1.50 per Sq. ft.
Newly paved or overlayed 5 - 6 yrs $1.00 per Sq. ft.
Slurry or chip sealed 0 - 2 years $5.00 per Sq. ft.
Adjustment (MH, valve, monument, etc) $500 ea.
Striping $.55 per linear ft.
Lane Markers $150.00 ea.
Stop Bars $2.50 per Sq. ft.
Crosswalks $.79 per Sq. ft.
RPMs $7.00 ea.
ENCROACHMENT/ENGINEERING PERMITS
Base Permit Fee $50.00 - non-refundable
2"/6" Paving A.C.$.35 per sq. yd.
1" Paving - Overlay or Top Course $.15 per sq. yd.
1" ABC or Select Subbase $.05 per sq. yd.
Permanent Barricading $25.00 ea.
Guard Rail/Hand Rail $.20 per linear ft.
Survey Monuments $10.00 ea.
Concrete Aprons $15.00 ea.
Scuppers $15.00 ea.
Review for Adjustments MH, etc.$10.00 ea.
4" Paving - PC Concrete $.22 per sq. yd.
Decorative Sidewalk or Paving $.30 per linear ft.
Sidewalk & Bike path $.30 per linear ft.
Curb & Gutter $.20 per linear ft.
Valley Gutter $.50 per linear ft.
Sign (regulator, street etc.)$5.00 ea.
Pavement Cuts $2.00 per linear ft.
Driveway/Driveway Modifications $30.00 ea.
Utility, Water Line, Sewer Line Trench $.15 per linear ft.
Drywells (maxwell or similar)$100.00 ea.
Storm Drain Pipe $2.00 per linear ft.
Catch Basins, Headwells $50.00 ea.
The Height of Desert Living 391
Comprehensive Fee Schedule
Effective July 1, 2016
Description Fee FY16-17
ENCROACHMENT/ENGINEERING PERMITS (CONT.)
Cutoff Walls $.35 per linear ft.
Slope Protection $.30 per sq. yd.
Rip Rap $.90 Sq. ft.
Retaining Wall $1.53 per linear ft.
Cut/Fill (Materials Moved)$.40 per cubic yd.
Box Culverts 5% of attached estimate
Miscellaneous 5% of attached estimate
Landscaping 5% of attached estimate
Irrigation 5% of attached estimate
Lighting 5% of attached estimate
Grading 5% of attached estimate
Utility Splice/Repair Pits (outside pvmt)$2.00 Sq. ft. (minimum $50.00)
Other 5% of attached estimate
In Lieu Payments Calculated for cuts greater than 300 feet in
length
Traffic Control Plan Review $200
Engineering Plan Review Fee $350 per sheet
Failure to obtain an Encroachment Permit $200
Failure to obtain a Final Inspection $100
Reinspection Fee $150
Investigation Fee for Work Done Without
Permit
$250 or the permit fee, whichever is greater,
but not to exceed $2,500 for
every day or a portion of a day from the time
unpermitted work began until a permit is
obtained.
Oversize/Overweight Vehicle/Haul Permit $210.00
The Height of Desert Living 392
Comprehensive Fee Schedule
Effective July 1, 2016
Description Fee FY16-17
DEVELOPMENT SERVICES FEES
Easement or Right-of-Way
Abandonment
$350.00
Hillside Protection Reconfiguration and/or
Replacement of Hillside Protection Easement
$350.00
Revocation Administrative Fee $300.00
Engineering Plan Review Fee $350.00 per sheet
Final Plat Improvement:
Plan Checking $350.00 per sheet (includes 2nd and 3rd
reviews)
Except water and sewer plans $175.00 per sheet (includes 2nd and 3rd
reviews)
Water and sewer plans only $200.00 per sheet with corrections (4th +
reviews);
$75.00 per sheet for addendums (changes
made after approval).
Engineering Report/Calculations Review Fee
(Drainage, Environmental, Traffic, Structural,
Water, Sewer, etc.)
$350.00 per report
Failure to barricade or improper barricading Up to $1,000
New/Address Change $25.00
Environmental fee:
per residential solid waste account $3.00 per month per parcel; billed $36.00
annually
per multifamily solid waste account (with a
range for number of units
to be determined
commercial solid waste accounts (license fee
and/or cost per commercial account)
to be determined
DEVELOPMENT FEES
Single Family Residential $1,601
Multi - Family Residential $1,601/dwelling
Commercial $0.243/Sq. ft.
Office $0.243/Sq. ft.
Hotel $0.243/Sq. ft.
Industrial $0.243/Sq. ft.
Fee Detail (From Above)
Park & Recreation
Residential (1)$1,301/dwelling
Fire and Emergency
Residential (1)$300/dwelling
Non - Residential (2)$0.243/Sq. ft.
(1) Residential includes single and multi - family dwelling units
(2) Non - residential includes commercial and industrial square footage
The Height of Desert Living 393
Comprehensive Fee Schedule
Effective July 1, 2016
Description Fee FY16-17
PLANNING & ZONING FEES
Administrative Use Permit/Grand Opening
Sign Permit
$25.00
Appeal of a Decision by the Zoning
Administrator
$1,000.00 plus notification *^
Area Specific Plans and amendments $3,000.00 plus $ 100.00 per acre ^
Comprehensive Sign Plans and amendments $200.00
Concept Plans or Design Review or Site Plan
Review
$500.00 plus $200.00 for every 5,000 square
feet or portion thereof ^
Condominium Plats $1,500.00 plus $50.00 per unit ^
Continuance at Applicant Request $250.00
Cut & Fill Waiver $300
Development Agreements $5,000.00 plus $100 per acre or portion thereof
Final Plats $1,500.00 plus $ 50.00 per lot, unit or tract ^
General Plan Amendments Minor $ 3,000.00 plus $ 100.00 per acre ^
Major $ 5,000.00 plus $ 100.00 per acre ^
Hillside Protection Easement (HPE)$20.00 + applicable recording fees
Land Disturbance Fee $10.00 per Sq. ft.
Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit **
Notification fee $5.00 per mailing label and $ 60.00 per
newspaper posting as appropriate
Ordinances (Text Amendments)$2,000.00 plus notification *
Planned Area Developments (PAD)$2,000.00 plus $100 per acre or portion thereof
plus notification *
Planned Unit Developments (PUD)$2,000.00 plus $100 per acre or portion thereof
plus notification *
Plat Abandonments $500.00 ^
Preliminary Plats $2,000.00 plus $50.00 per lot, unit or tract
^
Recording Fees (subject to change without
notice)
$24.00 first page for plat filed for record, +
$20.00 per page for each additional copy, and;
$9.00 for each instrument, + $1.00 for each
additional page over 5 pages.
Replats (lot joins, lot divisions, lot line
adjustments)
$500.00 up to three lots, more than 3 lots use
Final Plat fees ^
Rezones (Map)$2,000.00 plus $100 per acre or portion thereof
plus notification *^
Saguaro Cactus Permit $90.00
Special Use Permits and amendments $500.00 plus notification *^ - non-refundable
Temporary Use Permits $200.00 plus notification * - non-refundable
Temporary Visitor Permit (RV Parking):$25.00
Time Extension Fee $100.00
Tract Housing $500.00 per Standard Plan + $100 per
House Façade Variant
Variances $1,000.00 plus $300.00 for each additional
variance plus notification *^
Zoning Verification Letter $200.00
*Plus a notification charge of $5.00 per mailing label and/or $60 per newspaper posting as
appropriate.
**Deposit refundable upon landscaping approval by Town.
^All fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional
fee equal to 25% of the original fee. The "recording fee" is per Maricopa
County's Fee Schedule and is, therefore, subject to change.
The Height of Desert Living 394
Comprehensive Fee Schedule
Effective July 1, 2016
Description Fee FY16-17
Livable Area with A/C $.75 Sq. ft.
Covered Area: Garage and/or Patio (non
A/C)
$.45 Sq. ft.
Single Family Addition $.75 Sq. ft.
Area non A/C $.45 Sq. ft.
Single Family Remodel $.23 Sq. ft.
Area non A/C $.14 Sq. ft.
Solar Photovoltaic $140.00
Fence Walls $70 plus $.15 LF (Linear Footage)
Retaining Walls $70 plus $1.53 LF (Linear Footage)
Pools & Spas Attached $290 plus $.90 Sq. ft.
Stand Alone Spas $235.00
Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit **
One Discipline Permit $70.00 (building, plumbing, electrical or
mechanical)
Combination Permit $210.00
Miscellaneous Plan Review
Minimum Plan Review $70.00 per hour (1 - hour Minimum)
Revisions to Approved Plans $70.00 per hour (1 - hour Minimum)
Plumbing - Water heater replacement/solar
(minor)
$70.00
Mechanical - HVAC replacement (minor)$70.00
Electrical - panel repair (minor)$70.00
Demolition (minor)$120.00
Plan Review Add On (After 3rd
Review)
50% of Bldg Permit/Plan Review Fee
Reinspection Fee $150.00 per Trip
Plan copies 24x36 $3.00 per page - B&W
$5.00 per page - Color
Permit Extensions - Residential new
construction only (If Town has all records and
within current Code cycle)
$400.00
Permit Extensions - Residential remodel
only (If Town has all records and
within current Code cycle)
$100.00
Refund for cancelled Single Family
Home permit
35% of building permit fee paid - request must
be made within 180 days of original payment
Penalty for failure to obtain a building permit 50% of Bldg Permit/Plan Review Fee
Miscellaneous Permits (Plan Review Fee Extra)
BUILDING PERMIT/PLAN CHECK – SINGLE FAMILY RESIDENTIAL
Single Family Homes (Includes Permit and Plan Review)
Specialized Permits (Includes Permit and Plan Review)
Over the Counter Permits (No Plan Review Fee Required)
The Height of Desert Living 395
Comprehensive Fee Schedule
Effective July 1, 2016
Description Fee FY16-17
Area with A/C $.75 Sq. ft.
Covered Area (non A/C)$.45 Sq. ft.
Commercial Building Addition
Area with A/C $.75 Sq. ft.
Covered Area (non - A/C)$.45 Sq. ft.
Commercial Remodel (Existing)
Area with A/C $145 plus $.23 Sq. ft.
Covered Area (non - A/C)$145 plus $.14 Sq. ft.
Shell Only for Commercial & Multi - Family
Area with A/C $205 plus $.50 Sq. ft.
Covered Area (non – A/C)$70 plus $.45 Sq. ft.
Commercial Tenant Improvement
Area with A/C $145 plus $.23 Sq. ft.
Covered Area (non - A/C)$145 plus $.14 Sq. ft.
Apartments/Condominiums
Livable Area with A/C $.75 Sq. ft.
Covered Area (non - A/C)$.45 Sq. ft.
Livable Area with A/C $.60 Sq. ft.
Covered Area (non - A/C)$.37 Sq. ft.
Livable Area with A/C $.53 Sq. ft.
Covered Area (non - A/C)$.33 Sq. ft.
Solar Photovoltaic $140.00
Fence Walls $70 plus $.15 Lf (Linear Footage)
Retaining Walls $70 plus $1.53 LF (Linear Footage)
Pools & Spas Attached $290 plus $.90 Sq. ft.
Stand Alone Spas $235.00
Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit **
BUILDING PERMIT/PLAN CHECK - COMMERCIAL
Commercial Building Permit (Includes Permit and Plan Review)
Apartments/Condominiums with 4 or more units & recurring floor plans (0 -100,000 livable sq. ft.)
100,000 livable Sq. ft.)
Apartments/Condominiums with 4 or more units & recurring floor plans (Over 100,000 livable sq. ft.)
100,000 livable Sq. ft.)
Specialized Permits (Includes Permit and Plan Review)
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Comprehensive Fee Schedule
Effective July 1, 2016
Description Fee FY16-17
Minimum Permit (one discipline)$70.00 (or $210.00 for building, plumbing,
electrical and mechanical)
Minimum Combination (all disciplines)$210.00
Sign Permit, less than 32 Sq. ft. (Face
Replacement Only)
$50.00 per sign
Sign Permit, greater than 32 Sq. ft. (Face
Replacement Only)
$100.00 per sign
Sign Permit, less than 32 Sq. ft. (New)$190.00 per sign
Sign Permit, greater than 32 Sq. ft. (New) $240.00 per sign
Miscellaneous Plan Review
Minimum Plan Review $70.00 per hour (1 - hour Minimum)
Revisions to Approved Plans $70.00 per hour (1 - hour Minimum)
Plumbing - Water heater replacement/solar
(minor)
$70.00
Mechanical - HVAC replacement (minor)$70.00
Electrical - panel repair (minor)$70.00
Demolition (minor)$120.00
Plan Review Add On (After 3rd
Review)
50% of Bldg Permit/Plan Review Fee
Reinspection Fee $150.00 per trip
Permit Extensions - Commercial new
construction only (If Town has all
records and within current Code cycle)
$400.00
Permit Extensions - Commercial remodel
only (If Town has all records and
within current Code cycle)
$100.00
Penalty for failure to obtain a building permit 50% of Bldg Permit/Plan Review Fee
Refund for cancelled Commercial
Building permit (must be done in writing)
35% of building permit fee paid - request must
be made within 180 days of original payment
Appeal of Decision by Building Official/Fire
Marshall
$1,000 plus notification *^
Over the Counter Permits (No Plan Review Fee Required)
BUILDING PERMIT/PLAN CHECK – COMMERCIAL (CONT.)
Miscellaneous Permits (Plan Review Fee is Separate)
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Comprehensive Fee Schedule
Effective July 1, 2016
Description Fee FY16-17
FIRE SAFETY FEES
Residential Automatic Sprinkler System
Plan Review/Inspection
0.05 Sq. ft. (minimum $25)
Commercial Automatic Sprinkler System
Plan Review/Inspection
$.10 Sq. ft. (minimum $50)
Commercial Auto Sprinkler System
Modification Plan Review/Inspection
$75.00
Commercial Hood System Plan
Review/Inspection
$100.00
Commercial Fire Alarm System Plan
Review/Inspection
$100.00
Commercial Fire Alarm System
Modification Plan Review/Inspection
$50.00
Residential LPG Installation
Review/Inspection
$50.00
Annual Adult Residential Group Care
Inspection
$100.00 per year
Annual Commercial Fire Inspection Fee $15.00
Tent Permit Fee (any tent over 200 Sq. ft.
& any canopy over 400 Sq. ft.)
$100.00
Reinspection Fee (beyond one re-check) $150.00 per trip
ABATEMENT FEES
Inspection fee $70.00 per hour (1 - hour minimum)
Reinspection fee $150.00 per trip
Resident $20.00
Non - Resident $30.00
PARK FACILITY RENTALS
Park Rental Fees - Resident/ Organization
(1)
Per Hour
Small Ramada - 2 hour minimum $10.00
Medium Ramada - 2 hour minimum $15.00
Large Ramada - 2 hour minimum $20.00
Meeting Rooms 2 hour minimum $10.00
Multi-Purpose Fields - 2 hour minimum $15.00
Tennis Courts - 90 minute reservation $5.00 without lighting
Tennis Courts - 90 minute reservation $7.00 with lighting
Open Park space, including Amphitheater,
Avenue of the Fountains Plaza, Great Lawn and
other lawns
$400/half day
$750/ Full day
(1) 10% wedding discount when combined with Community Center Rental
SENIOR SERVICES ANNUAL MEMBERSHIP FEES (CALENDAR YEAR)
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Comprehensive Fee Schedule
Effective July 1, 2016
Description Fee FY16-17
PARK FACILITY RENTALS (CONT.)
Park Rental Fee Extras
Power Distribution Box Rental Fee & Deposit $15.00/box per day; $100.00 deposit per box
and power cable
Athletic Field Lights (2 hour minimum)
Athletic Field – Prep & Bases
Alcohol Permit with Park Reservation $10.00 for 50 Consuming Adults - non-
refundable
Fountain Operation $265.00 Per Half - Hour
Staff (2 hour minimum)$21 - $38 Per Hour
Park Rental Fees - Non - Resident/
Commercial (1)
Per Hour
Small Ramada - 2 hour minimum $15.00
Medium Ramada - 2 hour minimum $22.50
Large Ramada - 2 hour minimum $30.00
Meeting Rooms - 2 hour minimum $15.00
Multi-Purpose Fields - 2 hour minimum $22.50
Tennis Courts - 90 minute reservation $10.00 without lights
Tennis Courts - 90 minute reservation $14.00 with lights
Open Park space, including Amphitheater,
Avenue of the Fountains Plaza, Great Lawn and
other lawns
$750/half day
$1,400/ Full day
(1) 10% wedding discount when combined with Community Center Rental
Park Rental Fee Extras
Power Distribution Box Rental Fee & Deposit $15.00/box per day; $100.00 deposit per box
and power cable
Athletic Field Lights - 2 hour minimum
Athletic Field – Prep & Bases
Alcohol Permit with Park Reservation $10.00 for 50 Consuming Adults - non-
refundable
Fountain Operation $265.00 Per Half - Hour
Staff - 2 hour minimum $21.00 - $38.00 Per Hour
Recreation Fees
Program Cancellation Fee $10.00
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Comprehensive Fee Schedule
Effective July 1, 2016
Description Fee FY16-17
COMMUNITY CENTER RENTALS
Community Center Rental -
Resident/Organization (Tier 2) (2)
Per Hour
Any Meeting Room - 2 hour minimum $17.00
One Ballroom (30 - 90 people)
Minimum 4 hours $36.00
Two Ballrooms *(91 - 160 people)
Minimum 4 hours $72.00
Three Ballrooms*( 161 - 250 people)
Minimum 4 hours $108.00
Grand Ballroom *( 251 - 450 people)
Minimum 4 hours $144.00
Lobby (2)Per Hour
4 hour minimum $34.00
Grand Ballroom & Lobby (2)
All Day Rate (Monday - Thursday 7:00 am to
Midnight)
$1,760.00
All Day Rate (Friday - Saturday 7:00 am to
Midnight)
$2,200.00
Weekend Rates: Friday & Saturday (2)
(no rentals on Sunday)
Weekend Rates: Friday-Sunday
Ballroom 3 (includes patio access and views)*Per Hour
4 hour minimum $41.00
4 hour minimum $41.00
4 hour minimum with contract 50% of Resident/Non-Profit rate
Centennial Circle - 3 hour minimum (2)$75.00
(2) 10% wedding discount when combined with a Park Rental
Ballroom 4 (includes patio access and views)
Tier 2 Groups meeting 6 or More Times per Year:
*Ballroom 3 not available as a standalone rental
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Comprehensive Fee Schedule
Effective July 1, 2016
Description Fee FY16-17
Community Center Rental - Non-
Resident/Commercial (Tier 3) (2)
Per Hour
Any Meeting Room $39.00
One Ballroom (30-90 people)
4 hour minimum $83.00
Two Ballrooms *(91 - 160 people)
4 hour minimum $166.00
Three Ballrooms*( 161 - 250 people)
4 hour minimum $249.00
Grand Ballroom *( 251 - 450 people)
4 hour minimum $332.00
Lobby (2)
4 hour minimum $69.00
Grand Ballroom & Lobby (2)
All Day Rate (Monday - Thursday 7:00 am to
Midnight)
$4,400.00
All Day Rate (Friday - Saturday 7:00 am to
Midnight)
$5,500.00
Weekend Rates: Friday & Saturday (2)
(no rentals on Sunday)
Weekend Rates: Friday-Sunday
Ballroom 3 (includes patio access and views)*Per Hour
4 hour minimum $124.00
4 hour minimum $124.00
4 hour minimum with contract 50% of Non-Resident/Commercial Rate
Centennial Circle - 3 hour minimum (2)$112.50
(2) 10% wedding discount when combined with a Park Rental
*Ballroom 3 not available as a standalone rental
COMMUNITY CENTER RENTALS (CONT.)
Ballroom 4 (includes patio access and views)
Tier 3 Groups meeting 6 or More Times per Year:
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Comprehensive Fee Schedule
Effective July 1, 2016
Description Fee FY16-17
Video Projector - Note Vission 3,000
Lumens
$40.00
Overhead Projector $15.00
Slide Projector $15.00
27" TV $15.00
Flat Screen TV $25.00
TV/VCR (or DVD)$0.00
VCR or DVD Player $10.00
Small Screen $5.00
Large Screen (8' x 10')$10.00
Large Screen Border $15.00
Internet Access
Hard Wire $125 per day
Sound Reinforcement
Wireless Microphones $5.00
Speaker Table (Includes Mixing Board)$15.00 each
Conference Phone $10.00
Portable Sound System (Includes Mixing
Board and/or Portable Speaker)
$25.00
CD Player $10.00
Electricity (per booth)
110 V $15.00
220 V $40.00
Other
Easel $5.00
Papers & Markers $10.00
Portable White Board $5.00
Walker Display Board $5.00
Items for Sale
25' Extension Cord $15.00 each
Power Strip $15.00 each
Masking Tape $5.00 per roll
Miscellaneous
Dance Floor - per 3' x 3' parquet square $3.00
Staging 6' x 8" section $5.00
Piano - Tuning Extra
Upright $25.00
Grand $50.00
Coffee Service $5.00 per 8 cup pack
COMMUNITY CENTER RENTALS (CONT.)
Community Center Extra Service Fees - Resident/Non-Profit
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Comprehensive Fee Schedule
Effective July 1, 2016
Description Fee FY16-17
Video Projector - Note Vission 3,000
Lumens
$75.00
Overhead Projector $30.00
Slide Projector $30.00
27" TV $30.00
Large Flat Panel Monitor $50.00
Flat Screen TV $50.00
VCR or DVD Player $20.00
Small Screen $10.00
Large Screen (8' x 10')$20.00
Large Screen Border $30.00
Internet Access
Hard Wire $125.00 per day
Sound Reinforcement
Wireless Microphones $15.00
Speaker Table (Includes Mixing Board)$15.00 each
Conference Phone $20.00
Portable Sound System (Includes Mixing $50.00
CD Player $20.00
Electricity ( per booth)
110 V $25.00
220 V $75.00
Other
Easel $10.00
Papers & Markers $20.00
Portable White Board $10.00
Walker Display Board $10.00
Items for Sale
25' Extension Cord $15.00 each
Power Strip $15.00 each
Masking Tape $5.00 each
Miscellaneous
Dance Floor - Per 3' x 3' parquet square $5.00
Staging 6' x 8" section $10.00
Piano - Tuning Extra
Upright $50.00
Grand $100.00
Coffee Service $5.00 per (10) 8oz cup pack
Portable Bar $50.00
Labor Charges $25/hr
$40/hr OT
Resident $20.00
Non - Resident $30.00
NOTE: All Rentals Are Subject To Applicable Arizona Sales Taxes
COMMUNITY CENTER RENTALS (CONT.)
Community Center Extra Service Fees - Non - Resident/Commercial
SENIOR SERVICES ANNUAL MEMBERSHIP FEES (CALENDAR YEAR)
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Comprehensive Fee Schedule
Effective July 1, 2016
Description Fee FY16-17
COURT FEES
Non - Sufficient Funds (checks returned to
Court)
$30.00 per check
Public Defender Actual costs for appointed attorney
Jail Reimbursement Actual costs billed by County for jail time
served
Jury Costs (assessed if jury trial canceled within
five days of trial)
Actual administrative costs
Civil Traffic Default $50.00 per defaulted charge
Warrant $50.00 per warrant issued
Diversion Program Rescheduling $25.00
Court Clerk $17.00
Court User $30.00 per charge, plus surcharges
Public Records Search $2.00 per name
Copies $0.50 per page
Certified Copies $17.00
Copies of CDs $17.00
NOTE: Court fees are subject to change throughout the fiscal year in accordance with
State Law and Arizona Supreme Court Rules.
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Comprehensive Fee Schedule
Effective July 1, 2016
The Height of Desert Living 405
Schedule of
Authorized Positions
Schedule of Authorized Positions
The Height of Desert Living 406
Schedule of Authorized Positions
Schedule of Authorized Positions
FY12-13 FY13-14 FY14-15 FY 15-16 FY 16-17
Authorized Authorized Authorized Revised Proposed
Position Title FTE FTE FTE FTE FTE
Municipal Court
Presiding Judge 1.00 1.00 0.63 0.63 0.63
Court Administrator 1.00 1.00 1.00 1.00 1.00
Senior Court Clerk 1.00 1.00 1.00 1.00 1.00
Court Clerk 2.00 1.00 1.00 1.00 1.00
Authorized FTE 5.00 4.00 3.63 3.63 3.63
Administration
Town Manager 1.00 1.00 1.00 1.00 1.00
Deputy Town Manager/Finance Director 1.00 1.00
Administrative Services Director 1.00 1.00 1.00
Executive Asst to Town Mgr/Council 1.00 1.00 1.00 1.00 1.00
Town Clerk 1.00 1.00 1.00 1.00 1.00
Human Resources Administrator/Risk Mgr.1.00 0.75 -
Volunteer Coordinator 0.88 0.88 1.00 1.00 1.00
Economic Development Administrator 1.00 - - -
Economic Development Specialist 0.63 1.00 1.00
Economic Development Director - - - 1.00
Information Technology Coordinator 1.00 1.00 - -
Information Technology Administrator - - 1.00 1.00
Information Technology Technician 0.75 0.50
Network & Information Technology Administrator - - - - 1.00
Finance Director - - 1.00 1.00 1.00
Accounting Supervisor 1.00 1.00 -
Accountant - - 1.00 1.00 1.00
Financial Services Technician 0.75 0.50 1.00 1.00 1.00
Accounting Clerk 0.50 0.50 0.63 0.63 0.63
Accounting Clerk - - - - 0.63
Customer Service Representative II 0.80 0.80 0.70 1.00 1.00
Authorized FTE 11.68 10.56 11.33 11.63 12.26
Public Works
Public Works Director - - - - 1.00
Civil Engineering Inspector 1.00 1.00 1.00 1.00 1.00
Executive Assistant 1.00 1.00 1.00 1.00 1.00
Facilities/Environmental Supervisor 1.00 1.00 1.00 1.00 1.00
Facilities Maintenance Tech 1.50 1.00 1.00 1.00 1.00
Custodian 1.25 1.25 1.30 1.30 1.30
Street Superintendent 1.00 1.00 1.00 1.00 1.00
Fleet Mechanic/Open Space-Landscape Spec 1.00 1.00 1.00 1.00 1.00
Traffic Signal Technician II 1.00 1.00 1.00 1.00 1.00
Street Maintenance Technician 3.00 1.00 1.00 1.00 1.00
Authorized FTE 11.75 9.25 9.30 9.30 10.30
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Compared to the high of 115 FTEs in FY01-02, the current level of 54 FTEs repre-
sents a total decrease of 53% over a fifteen year period.
The reduction in authorized FTEs is a result of the economic downturn and the
need to reduce town expenditures, resulting in the consolidation of positions as
well as actual staff layoffs.
Schedule of Authorized Positions
Schedule of Authorized Positions
(continued)
FY12-13 FY13-14 FY14-15 FY 15-16 FY 16-17
Authorized Authorized Authorized Revised Proposed
Position – Title FTE FTE FTE FTE FTE
Development Services
Development Services Director 1.00 1.00 1.00 1.00 1.00
Town Engineer 1.00 1.00 1.00 1.00 1.00
Senior Planner 1.00 1.00 1.00 1.00 1.00
GIS Technician/CAD Operator 1.00 1.00 1.00 1.00 1.00
Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00
Chief Building Official/Plans Examiner 1.00 1.00 1.00 1.00 1.00
Building Permit Technician 1.00 1.00 1.00 1.00 1.00
Authorized FTE 7.00 7.00 7.00 7.00 7.00
Community Services
Community Services Director 1.00 1.00 1.00 1.00 1.00
Recreation Supervisor 1.00 1.00 1.00 1.00 1.00
Recreation Program Coordinator 2.00 2.00 2.00 2.00 2.00
Tourism Coordinator - - 1.00 1.00 1.00
Executive Assistant 1.00 1.00 1.00 1.00 1.00
Parks Supervisor 1.00 1.00 1.00 1.00 1.00
Park Operations Lead 2.00 1.00 1.00 1.00 3.00
Lead Park Attendant - - 0.49 0.49 0.49
Park Attendant - - 1.96 1.96 1.96
Groundskeeper 3.00 3.00 3.00 3.00 1.00
Customer Service Representative II 0.30 0.30 0.30 - -
Events & Operations Supervisor - CC 1.00 1.00 1.00
Operations Coordinator - Community Center 1.00 1.00 1.00 1.00 1.00
Operations Support Worker 1.65 1.65 1.65 1.65 1.65
Customer Service Representative I 1.00 1.00 0.88 0.88 0.88
Senior Services Supervisor 1.00 1.00 1.00 1.00 1.00
Senior Services Activities Coordinator 0.58 0.58 0.58 0.58 0.58
Home Delivered Meals Coordinator 0.75 0.75 0.75 0.75 0.75
Senior Services Assistant 0.45 0.45 0.45 0.45 0.45
Authorized FTE 21.18 20.18 21.06 20.76 20.76
Total Authorized FTE 56.61 50.99 52.32 52.32 53.95
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Schedule of Authorized Positions
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Pay Plan
Pay Plan
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Pay Plan
FY16-17 PAY PLAN
(adjusted by 5.0%)
Position Title Minimum Maximum
Finance Director 89,676$ 127,529$ 85,406$ - 121,456$
Public Works Director 88,300 125,571 84,095 - 119,592
Development Services Director 88,300 125,571 84,095 - 119,592
Town Engineer 84,884 120,713 80,842 - 114,965
Administrative Services Director 79,437 112,968 75,654 - 107,588
Community Services Director 79,129 112,529 75,361 - 107,171
Court Administrator 70,886 100,807 67,511 - 96,007
Town Clerk 65,165 92,671 62,062 - 88,258
Economic Development Director 63,352 90,094 60,336 - 85,804
Chief Building Official/Plans Examiner 62,706 89,174 59,720 - 84,927
Street Superintendent 61,391 87,304 58,468 - 83,147
Senior Planner 61,139 86,945 58,227 - 82,805
Network and Information Technology Administrator 57,532 85,697 51,774 - 73,628
Recreation Supervisor 56,940 80,975 54,229 - 77,119
Parks Supervisor 55,003 78,220 52,384 - 74,495
Facilities/Environmental Supervisor 53,483 76,059 50,936 - 72,437
Events and Operations Supervisor - Comm. Ctr. 49,861 70,907 47,486 - 67,530
Executive Assistant to Town Manager/Council 49,508 70,405 47,150 - 67,052
Senior Services Supervisor 47,486 67,530 45,225 - 64,315
Accountant 45,701 64,992 43,525 - 61,897
Recreation Program Coordinator 43,169 61,391 41,114 - 58,468
Tourism Coordinator 43,169 61,391 41,114 - 58,468
Volunteer Coordinator 43,169 61,391 41,114 - 58,468
Community Center Operations Coordinator 40,125 57,062 38,214 - 54,344
Position Title Minimum Maximum
GIS Technician/CAD Operator 24.22$ 34.44$ $ 23.06 - $ 32.80
Traffic Signal Technician II 23.62 33.60 22.50 - 32.00
Civil Engineer Inspector 21.03 29.91 20.03 - 28.48
Code Enforcement Officer 19.74 28.07 18.80 - 26.73
Executive Assistant 19.74 28.07 18.80 - 26.73
Fleet Mechanic/Open Space-Landscape Specialist 19.25 27.38 18.34 - 26.08
Park Operations Lead 19.25 27.38 18.34 - 26.08
Facilities Maintenance Technician 17.82 25.35 16.97 - 24.14
Building Permit Technician 17.36 24.69 16.53 - 23.51
Senior Court Clerk 16.89 24.01 16.08 - 22.87
Street Maintenance Technician 16.89 24.01 16.08 - 22.87
Court Clerk 16.14 22.96 15.38 - 21.86
Financial Services Technician 16.14 22.96 15.38 - 21.86
Accounting Clerk 15.62 22.21 14.87 - 21.15
Customer Service Representative II 15.62 22.21 14.87 - 21.15
Senior Services Activities Coordinator 15.28 21.73 14.56 - 20.70
Lead Park Attendant 15.28 21.73 14.56 - 20.69
Customer Service Representative I 13.92 19.79 13.25 - 18.85
Home Delivered Meals Coordinator 13.61 19.36 12.97 - 18.44
Groundskeeper 13.61 19.36 12.97 - 18.44
Operations Support Worker 13.61 19.36 12.97 - 18.44
Custodian 12.58 17.89 11.98 - 17.04
Park Attendant 12.58 17.89 11.98 - 17.04
Senior Services Assistant 12.58 17.89 11.98 - 17.04
Exempt Positions
Previous Range
Non-Exempt Positions
Previous Range
The Height of Desert Living 411
Resolution 2016-07
Resolution 2016-07
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Resolution 2016-07
The Height of Desert Living 413
Resolution 2016-07
The Height of Desert Living 414
Resolution 2016-07
The Height of Desert Living 415
Glossary
Glossary
The Height of Desert Living 416
Account
A separate financial reporting unit for budgeting, management or accounting pur-
poses. All budgetary transactions, whether revenue or expenditure, are recorded
in accounts. Several related accounts may be grouped together in a fund. A list of
accounts is called a chart of accounts.
Accounting Standards
The generally accepted accounting principles (GAAP) promulgated by the Govern-
mental Accounting Standards Board (GASB) that guide the recording and reporting
of financial information by state and local governments.
Accrual Basis of Accounting
The basis of accounting under which transactions are recognized at the time they
are incurred, as opposed to when cash is received or sent. Expenses are recorded
at the time liabilities are incurred and revenues are recorded when earned. Un-
billed services are recorded as receivables at year end.
Actual vs. Budgeted
Difference between the amounts projected (budgeted) in revenues or expenditures
at the beginning of the fiscal year and the actual receipts or expenses, which are
incurred by the end of the fiscal year.
Adoption
Formal action by the Town Council, which sets the spending limits for the fiscal
year.
Ad Valorem Taxes
Commonly referred to as property taxes. The charges levied on all real, and cer-
tain personal property, according to the property’s assessed value and the tax
rate. Used as a source of monies to pay general obligation debt and to support the
General Fund.
Appropriation
Specific amount of monies authorized by the Town Council for the purpose of in-
curring obligations and acquiring goods and services. An appropriation is limited in
amount and time when it may be used unless it is for capital projects such as con-
structing roads and buildings.
Arbitrage
The ability to use tax exempt proceeds and, by investing those funds in higher
yielding taxable securities, generate a profit to the issuer.
Assessed Valuation
A value set upon real and personal property by the Maricopa County Assessor for
the purpose of levying property taxes.
Glossary
A-AS
The Height of Desert Living 417
Asset
The resources and property of the Town that can be used or applied to cover li-
abilities. Alternatively, any owned physical object (tangible) or right (intangible)
having a monetary value or an item or source of wealth expressed in terms of any
cost benefitting a future period.
Attrition
A method of achieving a reduction in personnel by not refilling the positions va-
cated through resignation, reassignment, transfer, or retirement.
Audit Report
The report prepared by an auditor covering the audit or investigation of an entity’s
financial position for a given period of time, usually a year. As a general rule, the
report should include: 1) a statement of the scope of the audit; 2) explanatory
comments concerning exceptions from generally accepted auditing standards; 3)
opinions; 4) explanatory comments concerning verification procedures; 5) financial
statements and schedules; and 6) statistical tables, supplementary comments and
recommendations. The auditors signature follows 3). The Town is required to have
an annual audit conducted by qualified certified public accountants.
Authorized Positions
Employee positions which are authorized in the adopted budget.
Available (Unassigned) Fund Balance
Funds remaining from the prior year which are available for appropriation and ex-
penditure in the current year.
Balanced Budget
Arizona law (Title 42-Arizona Revised Statutes) requires the Town Council to annu-
ally adopt a balanced budget by purpose of public expense. State law defines this
balanced budget as “the primary property tax levy, when added together with all
other available resources, must equal these expenditures.” The total of proposed
expenditures will not exceed the total of estimated revenues and fund balances.
Base Budget
The ongoing expense for personnel, contractual services, commodities, and the
replacement of equipment to maintain service levels previously established by the
Town Council.
Bond
A written promise to pay a specified sum of money (called the face value or princi-
pal amount) at a specified date or dates in the future (called the maturity dates),
and carrying interest at a specified rate, usually paid periodically. The difference
between a bond and a note is that a bond is issued for a longer period and re-
quires greater legal formality.
Bonds are primarily used to finance capital projects. The most common types of
bonds are:
Glossary
AS-BO
The Height of Desert Living 418
General Obligation (GO) Bond: This type of bond is secured by the full faith,
credit, and taxing power of the municipality.
Revenue Bond: This type of bond is secured by the revenues from a specific
source such as gas taxes or water revenues.
Bond Refinancing
The payoff and re-issuance of bonds to obtain better interest rates and/or bond
conditions.
Budget
A financial plan of estimated expenditures and anticipated resources adopted for a
specific period of time outlining a plan for achieving council goals and objectives.
Budget Amendment
A change of budget appropriation between expenditure accounts which does not
change the legal spending limit adopted by Town Council.
Budget Calendar
The schedule of key dates which a government follows in the preparation and
adoption of the budget.
Budgetary Basis of Accounting
The basis of accounting used to estimate financing sources and uses in the budget.
The method used to determine when revenues and expenditures are recognized
for budgetary purposes. This basis generally takes one of three forms: GAAP,
cash, or modified accrual.
Budgetary Control
The control or management of a government in accordance with the approved
budget for the purpose of keeping expenditures within the limitations of available
appropriations and resources.
Capital Assets
Assets of significant value and having a useful life of several years. Capital assets
are also called fixed assets.
Capital Budget
A spending plan for improvements to, or acquisition of, land, facilities and infra-
structure that balances revenues and expenditures, specifies the sources of reve-
nues, and lists each project or acquisition. Normally a capital budget must be ap-
proved by the legislative body. The capital budget and accompanying appropria-
tion ordinance may be included in a consolidated budget document that has a sec-
tion devoted to capital expenditures and another to operating expenditures. Alter-
natively, two separate documents may be prepared – one for the capital budget
and one for the operating budget.
Glossary
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Capital Expenditure
A capital expenditure is made when purchasing a fixed asset having a value of
$10,000 or more and a useful life of more than one year.
Capital Improvement Program
A plan for capital outlay to be incurred each year over a fixed number of years to
meet capital needs arising from the Town’s long-term needs.
Capital Improvement Project
Expenditures for the construction, purchase or renovation of Town facilities or
property that have a value greater than $50,000.
Capital Outlay
Expenditures resulting in the acquisition of or addition to the Town’s fixed assets
with a value of $10,000 or more and a useful economic lifetime of more than one
year.
Capital Project Carryover
An approved Capital Project that was not completed in the fiscal year and, there-
fore, was budgeted again in the current fiscal year in order to finish the project.
Capital Projects Funds
Capital project funds are used to account for and report financial resources that
are restricted, committed, or assigned to expenditure for capital outlays, including
the acquisition or construction of capital facilities and other capital assets. Capital
projects funds exclude those types of capital related outflows financed by proprie-
tary funds or for assets that will be held in trust for individuals, private organiza-
tions, or other governments.
Cash Basis of Accounting
The basis of accounting in which transactions are recognized only when cash
amounts are increased or decreased.
Community Facilities District (CFD)
A separate legal entity established by the Town which allows for financing of public
improvements and services.
Comprehensive Annual Financial Report (CAFR)
The official annual financial report of the Town. The CAFR represents manage-
ment’s report to the Town Council, constituents, investors and creditors.
Contingency/Reserve
An amount, a budgetary reserve/contingency, set aside as available, with Town
Council approval, to cover unforeseen expenditures, emergency expenditures, or
revenue shortfalls.
Glossary
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Debt Limit
Statutory or constitutional limit on the principal amount of debt that an issuer may
incur (or that it may have outstanding at any one time).
Debt Ratio
Total debt divided by total assets.
Debt Service
The cost of paying principal and interest payments on outstanding bonds according
to a predetermined payment schedule.
Debt Service Fund
One or more funds established to account for revenues used to repay the principal
and interest on debt.
Deficit
The excess of an entity’s liabilities over its assets or the excess of expenditures or
expenses over revenues during a single accounting period.
Department
A functional group of the Town with related activities aimed at accomplishing a
major Town service or program.
Depreciation
An accounting transaction which spreads the purchase cost of an asset across its
useful life. Alternatively, expiration in the service life of capital assets attributable
to wear and tear, deterioration, action of the physical elements, inadequacy or ob-
solescence.
Development Fees
Those fees and charges generated by building, development, and growth in the
Town.
Distinguished Budget Presentation Awards Program
A voluntary awards program administered by the Government Finance Officers As-
sociation of the United States and Canada to encourage governments to prepare
effective budget documents.
Division
A grouping of related activities within a particular Department (example, Senior
Services is a Division of Community Services).
Employee (or Fringe) Benefits
Contributions made by a government to meet commitments or obligations for em-
ployee fringe benefits. Included are the government’s share of costs for the vari-
ous retirement, medical and life insurance plans.
Glossary
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Encumbrance
The formal accounting recognition of appropriated or committed funds to be set
aside for a future expenditure. To encumber funds means to set aside or commit
funds for a specified future expenditure. For budgetary purposes, encumbrances
are considered expenditures.
Estimated Revenue
The amount of projected revenue to be collected during the fiscal year.
Expenditure
A net decrease in financial resources. Expenditures include operating expenses
which require the use of current assets. If accounts are kept on the accrual basis,
this term designates total charges incurred, whether paid or unpaid. If they are
kept on the cash basis, the term covers only actual disbursements for these pur-
poses.
Expenditure Limitation
An amendment to the Arizona State Constitution that limits annual expenditures of
all municipalities. The Economic Estimates Commission, based on population
growth and inflation, sets the limit. All municipalities have the option of Home Rule
where the voters approve a four-year expenditure limit based on revenues re-
ceived.
Expenses
Charges incurred (whether paid immediately or unpaid) for operations, mainte-
nance, interest or other costs.
Financial Plan
A summary by fund of planned revenues, expenditures, operating transfers, re-
serves, and fund balances.
Fiscal Policy
A government’s policies with respect to revenues, spending, and debt manage-
ment as these relate to government services, programs and capital investment.
Fiscal policy provides an agreed-upon set of principles for the planning and pro-
gramming of government budgets and their funding.
Fiscal Year
Any period of twelve consecutive months establishing the beginning and the end-
ing of financial transactions. For the Town of Fountain Hills, this period begins July
1 and ends June 30.
Fixed Assets
Assets of a long-term character which are intended to continue to be in use or
kept for more than one year and of a monetary value greater than $10,000.
Full Faith and Credit
A pledge of a government’s taxing power to repay debt obligations.
Glossary
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Full-Time Equivalent Position (FTE)
A position converted to the decimal equivalent of a full-time position based on
2,080 hours per year. For example, a part-time typist working for 20 hours per
week would be equivalent to a 0.5 FTE.
Fund
An independent fiscal and accounting entity with a self-balancing set of accounts
recording cash and other financial resources, together with all related liabilities
and changes in these assets and liabilities.
Fund Balance
The excess of the assets of a fund over its liabilities, reserves and carryovers. A
balance or carryover that occurs when actual revenues exceed budgeted revenues
and/or when actual expenditures are less than budgeted expenditures.
GAAP (Generally accepted accounting principles)
Uniform minimum standards for financial accounting and recording encompassing
the conventions, rules, and procedures that define accepted accounting principles.
General Fund
The major fund in most governmental entities. While other funds tend to be re-
stricted to a single purpose, the General Fund is a catch-all for general govern-
ment purposes. The General Fund contains the activities commonly associated
with municipal government, such as police and fire protection, parks and recrea-
tion.
General Obligation Bonds
This type of bond is backed by the full faith, credit and taxing power of the gov-
ernment. Bonds that finance a variety of public projects. The repayment of these
bonds is usually made from secondary property tax revenues.
General Plan
A plan approved by the Town Council that provides the fundamental policy direc-
tion and guidance on development decisions in the Town.
Goal
A statement of broad direction, purpose, or intent based on the needs of the com-
munity. A goal is general and timeless.
Governmental Funds
Governmental Funds are those through which most governmental functions of the
Town are recorded. Revenues are recognized as soon as they are both measurable
and available. Expenditures generally are recorded when a liability is incurred ex-
cept for unmatured interest on debt and certain similar obligations, which should
be recognized when due.
Glossary
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Grants
A contribution by a government or other organization to support a particular func-
tion. Grants may be classified as either operational or capital, depending upon the
grantee.
Indirect Cost
A cost necessary for the functioning of the organization as a whole, but which can-
not be directly assigned to one service.
Infrastructure
The physical assets of a government (e.g. streets, public buildings, parks, etc.)
Interfund Transfers
The movement of monies between funds of the same governmental entity.
Intergovernmental
Refers to transactions between different levels of government, e.g. city, county,
state and federal.
Intergovernmental Revenue
Funds received from federal, state, and other local government sources in the
form of grants, shared revenues, and payments in lieu of taxes.
Lapsing Appropriation
An appropriation made for a certain period of time, generally for the budget year.
At the end of the specified period, any unexpended or unencumbered balance
lapses or ends, unless otherwise provided by law.
Levy
The total amount to be raised by general property taxes for purposes specified in
the property tax levy motion.
Levy Rate
The amount of tax levied for each $100 of assessed valuation.
Liability
Indebtedness of a governmental entity, such as amounts owed to vendors for ser-
vices rendered or goods received, and principal and interest owed to bondholders.
These amounts are debts or legal obligations which must be paid at some future
date.
Line-item Budget
A budget prepared along departmental lines that focuses on what is to be bought.
Long-term Debt
Debt with a maturity of more than one year after the date of issuance.
Glossary
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Modified Accrual Basis of Accounting
The basis of accounting used by governmental-type funds. Under this basis, reve-
nues are recognized when they become both “measurable” and “available” to fi-
nance expenditures of the current period.
Municipal Property Corporation (MPC) Bond
Bonds that are backed by the excise taxes of the Town including local sales tax,
franchise tax, State Shared sales tax, and motor vehicle in-lieu tax. The MPC is a
non-profit corporation established for the purpose of issuing debt to purchase mu-
nicipal facilities, which it leases to the Town.
Object Detail
An expenditure classification, referring to the lowest and most detailed level of
classification, such as electricity, office supplies, asphalt, and furniture.
Objectives
Something to be accomplished in specific, well-defined, and measurable terms and
that is achievable within a specific time frame. The achievement of the objective
advances an organization toward a corresponding goal.
Obligations
Amounts which a government may be legally required to meet out of its resources.
They include not only actual liabilities, but also encumbrances not yet paid.
Operating Budget
Plans of current expenditures and the proposed means of financing them. The an-
nual operating budget is the primary means by which most of the financing of ac-
quisitions, spending, and service delivery activities of the Town are controlled.
Operating Expenses
The cost for personnel, materials, and equipment required for a department to
function.
Operating Impacts
Operating impacts are the additional, incremental revenues or costs associated
with the project—any new cost or revenue streams resulting from the project less
existing expenditures and revenues where applicable. These impacts include main-
tenance expenses, utility and personnel expenses, revenues from project-specific
construction spending and operating revenues.
Operating Revenue
Funds that the government receives as income to pay for ongoing operations. The
revenue includes such items as taxes, fees from specific services, interest earn-
ings, and grant revenues. Operating revenues are used to pay for day-to-day ser-
vices.
Ordinance
A formal legislative enactment by the Town Council.
Glossary
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Pay-as-you-go Basis
A term used to describe a financial policy by which capital outlays are financed
from current revenues rather than through borrowing.
Performance Based Budget
The Performance Based Budget is a customer based, performance driven, results
oriented budget system based on Outcome Management. Outcome Management is
a management approach that focuses on the results achieved when providing a
service.
Performance Indicators
Specific quantitative and qualitative measures of work performed as an objective
of specific departments or programs. Measurement of service performance indica-
tors that reflect the amount of money spent on services and the resulting out-
comes at a specific level of services provided.
Performance Measurement
Statistical indicators that permit program evaluation to be conducted in a budget-
ary context.
Performance Target
Percentage or number for each program performance measure that will be the de-
sired level of performance for the upcoming budget period.
Program
A functional grouping of departmental expenditures or activities which are directed
toward a common purpose, consistent over time and meet the following criteria:
comprehensive, distinctive, practical, and clear. Activities performed by one or
more organizational units for the purpose of accomplishing a function for which the
Town is responsible.
Property Tax
The total property tax levied by a municipality. Arizona’s municipal property tax
system is divided into a primary and secondary tax rate. The rate is expressed as
dollars per $100 of assessed valuation.
Primary Property Tax Rate
Arizona statute limits the primary property tax levy amount and municipalities
may use this tax for any purpose.
Reserve
An account used to segregate a portion of a fund balance to indicate that it is not
available for expenditure, or it is legally set aside for a specific future use.
Resolution
A special or temporary order of the Town Council. Requires less formality than an
ordinance or statute.
Glossary
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Resources
Total amounts available for appropriation including estimated revenues, bond/loan
proceeds, fund transfers, and beginning fund balances.
Revenue
Amounts received by government from sources including taxes, fines, fees, grants,
or charges for services, which can be used to finance government operations or
capital assets. These amounts increase the net assets of the government. For
those revenues which are recorded on an accrual basis, this term designates addi-
tions to assets which (a) do not increase any liability, (b) do not represent recov-
ery of an expenditure, and (c) do not represent the cancellation of certain liabili-
ties without a corresponding increase in other liabilities or a decrease in assets.
Revenue Bonds
Bonds whose principal and interest are payable exclusively from earnings of a
revenue generating fund.
Secondary Property Tax Rate
Arizona statute does not limit the secondary tax levy amount and municipalities
may only use this levy to retire the principal and interest or redemption charges
on bonded debt.
Service Level
Services or products which comprise actual or expected output of a given pro-
gram. Focus is on results, not measures of workload.
Sinking Fund
A means of repaying funds that were borrowed through a bond issue. The issuer
makes periodic payments to a trustee who retires part of the issue by purchasing
the bonds in the open market.
Special Revenue Fund
Accounts for the proceeds of specific revenue sources that are legally restricted to
expenditure for specific purposes.
State Shared Revenue
Includes the Town’s portion of State sales tax revenues, State income tax receipts,
and motor vehicle in-lieu taxes.
Strategic Plan
The Strategic Plan defines the Town’s strategy, or direction, and assists Town
management in making decisions on the allocation of personnel and resources.
Supplemental Appropriation
An additional appropriation made by the governing body after the budget year has
started.
Glossary
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Tax Levy
The total amount of the general property taxes collected for purposes specified in
the Tax Levy Ordinance.
Tax Rate
The amount of tax levied for each $100 of assessed valuation.
Taxes
Compulsory charges levied by a government for the purpose of financing services
performed for the common benefit of the people. This term does not include spe-
cific charges made against particular persons or property for current or permanent
benefit, such as special assessments.
Transfer
Movement of resources between two funds. Example: An interfund transfer would
include the transfer of operating resources from the General Fund to the Streets
Fund.
Unassigned Fund Balance
The portion of a fund’s balance that is not restricted or committed for a specific
purpose and is available for general appropriation.
Unencumbered Balance
The amount of an appropriation that is neither expended nor encumbered; essen-
tially the amount of money still available for future purposes.
User Fees
The fee charged for the direct receipt of a public service to the party or parties
who benefit from the service.
Valley
The area represented by the Greater Phoenix Metropolitan area. Phoenix is also
know as the Valley of the Sun.
Working Capital
A financial metric which represents the amount of day-to-day operating liquidity
available. Also known as operating capital, it is calculated as current assets minus
current liabilities.
Working Cash
The excess of readily available assets over current liabilities.
Glossary
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Glossary
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Acronyms
Acronyms
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ABC-American Base Course
AC-Asphaltic Concrete
ACA-Arizona Commerce Authority
ACMA-Arizona City Manager’s Association
ADA-Americans with Disabilities Act
ADEQ-Arizona Department of Environmental Quality
ADOG-Association of Dog Owners Group
ADOT-Arizona Department of Transportation
ADWR-Arizona Department of Water Resources
AGIC-Arizona Geographic Information Council
AICP-American Institute of Certified Planners
AOC-Administrative Office of the Courts
APA-American Planning Association
APRA-American Parks & Recreation Association
APWA-American Public Works Association
ARRA-American Recovery and Reinvestment Act of 2009
ARS-Arizona Revised Statutes
ASCE-American Society of Civil Engineers
AZBO-Arizona Building Officials
AZDOR-Arizona Department of Revenue
AZDOT-Arizona Department of Transportation
AZ POST-Arizona Peace Officer Standards and Training Board
Acronyms
Acronyms
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BGC-Boys and Girls Club
BRE-Business Retention and Expansion
BVAC-Business Vitality Advisory Council
CAD-Computer-Aided Design
CAFR-Comprehensive Annual Financial Report
CARE-Crisis Activated Response Effort
CCEF-Court Collection Enhancement fund
CELA-Code Enforcement League of Arizona
CFD-Community Facilities District
CIP-Capital Improvement Program
CMAQ-Congestion Mitigation and Air Quality
cu. yd.-Cubic Yard
EMCFD-Eagle Mountain Community Facilities District
EMMA-Electronic Municipal Market Access
EOC-Emergency Operations Center
EPIC-TBI-Excellence in Prehospital Care-Traumatic Brain Injury
FEMA-Federal Emergency Management Administration
FHUSD-Fountain Hills Unified School District
FIT-Fountain Hills Integrated Trails
FTE-Full Time Equivalent
FY-Fiscal Year
GAAP-Generally Accepted Accounting Principles
GADA-Greater Arizona Development Authority
GASB-Governmental Accounting Standards Board
Acronyms
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GFOA-Government Finance Officers Association
GIS-Geographical Information System
GO-General Obligation
GPEC-Greater Phoenix Economic Council
HDM-Home Delivered Meals
HPE-Hillside Protection Easement
HURF-Highway User Revenue Fund
HVAC-Heating, Cooling, and Air Conditioning
ICMA-International City/County Management Association
ICSC-International Council of Shopping Centers
ID-Improvement District
IGA-Intergovernmental Agreement
IIP-Infrastructure Improvement Plan
ISO-International Standards Organization
IT-Information Technology
ITS-Intelligent Transportation System
JCEF-Judicial Court Enhancement Fund
ln. ft.-Lineal (Linear) Feet
LTAP-Local Technical Assistance Program
LTAF-Local Transportation Assistance Fund
MAG-Maricopa Association of Governments
MCFCD-Maricopa County Flood Control District
MCSO-Maricopa County Sheriff’s Office
MH-Manhole
Acronyms
GF-MH
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MHz-Megahertz
MPC-Municipal Property Corporation
MSRB-Municipal Securities Rulemaking Board
NACSLB-National Advisory Council on State and Local Budgeting
NRPA-National Recreation and Park Association
PC-Portland Cement
PUD-Planned Unit Developments
PTO-Parent Teacher Organization
RFP-Request for Proposal
RFQ-Request for Quotation
RPM-Reflective Pavement Marker
RPTA-Regional Public Transit Agency
SEC-Securities and Exchange Commission
sq. ft.-Square Feet
sq. yd.-Square Yard
SR-State Route
STORM-Stormwater Outreach for Regional Municipalities
V-Volt
VHF-Very High Frequency
VOIP-Voice Over Internet Protocol
VRF-Vehicle Replacement Fund
Acronyms
MH-VR
Town of Fountain Hills
16705 E. Avenue of the Fountains
Fountain Hills, Arizona 85268
480-816-5100
www.fh.az.gov
- facebook.com/TownofFountainHills
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