HomeMy WebLinkAboutFY16 Adopted BudgetThe Height of Desert Living
Fiscal Year 2015-2016
Adopted Budget
The Height of Desert Living 2
The Government Finance Officers Association of the United States
and Canada (GFOA) presented the award of Distinguished Budget
Presentation to the Town of Fountain Hills, Arizona, for its annual
budget for the fiscal year beginning July 1, 2014.
In order to receive this award, a governmental unit must publish a
budget document that meets program criteria as a: 1) Policy Docu-
ment, 2) Financial Plan, 3) Operations Guide, and 4) Communica-
tions Device.
This award is valid for a period of one year only. We believe our cur-
rent budget continues to conform to program requirements, and we
will submit it to GFOA to determine its eligibility for another award.
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Table of Contents
TABLE OF CONTENTS
INTRODUCTION
This section will give the reader a brief overview of the budget process. The budget mes-
sage from the Town Manager will summarize the goals of the Town Council and how the
budget will aid in the accomplishment of those goals. Also provided here is a brief over-
view of the Town as well as information about the Town Councilmembers.
Budget Message 7
Community Profile 20
Town Council 32
FINANCIAL OVERVIEW
This section provides a summary of the financial policies used by the Town and incorpo-
rated into the budget, budget highlights, a detailed discussion of the revenues and expen-
ditures of the Town and ends with an overview of the budget process.
Financial Overview & Policies 43
Budget Highlights 77
Revenue Summary 93
Expenditure Summary 110
Budget Process & Schedule 117
OPERATING BUDGETS
This section begins with an organization chart of the Town and then details all depart-
ments and divisions, missions, goals, and expenditures by programs and line items. Per-
formance measures, accomplishments, and objectives are provided within each depart-
ment section.
Operating Budgets 125
Organization Chart 126
Mayor & Town Council 127
Municipal Court 134
Administration 142
Town Manager 150
Town Clerk 154
Human Resources/Risk Management 158
Page
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TABLE OF CONTENTS (cont.)
Finance 162
Information Technology 166
Economic Development (General Fund) 170
Legal Services 171
Development Services 174
Building Safety 182
Code Compliance 186
Engineering 189
Facilities 193
Mapping & Graphics 198
Planning 201
Community Services 205
Community Center 214
Parks 218
Recreation 225
Senior Services 230
Law Enforcement 234
Fire & Emergency Medical 240
SPECIAL REVENUE FUNDS
This section presents the special revenue funds of the Town. Fund expenditures are de-
tailed here, similar to the information presented in the Operating Budgets section.
Special Revenue Funds 247
Streets Division-Highway User Revenue Fund 248
Excise Tax Funds 256
Downtown Strategy Fund 258
Economic Development Fund 261
Tourism Fund 266
Environmental Fund 269
Cottonwoods Maintenance District 273
Table of Contents
Page
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TABLE OF CONTENTS (cont.)
DEBT SERVICE FUNDS
This section presents a summary of the various debt service funds of the Town and Tax
Levy and Tax Rate information.
Debt Service Funds 276
Summary of Tax Levy and Tax Rate Information 282
CAPITAL IMPROVEMENT PROGRAM
This section details the Town’s Capital Improvement Program, definitions, a summary, and
details of each project.
Capital Improvement Program 285
Capital Projects Summary 291
Capital Projects Information Sheets 299
Facilities Replacement Fund 335
VEHICLE REPLACEMENT PROGRAM
This section presents policy and procedures of the vehicle replacement program as well as
interfund charges.
Policy & Procedure 338
Interfund Charges 343
SCHEDULES
This section presents various information not found elsewhere in this budget document.
Comprehensive Fee Schedule 345
Schedule of Authorized Positions 367
Pay Plan 370
Resolution 2015-13 373
Glossary 376
Acronyms 390
Table of Contents
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Budget Message
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BUDGET MESSAGE June 4, 2015
Honorable Mayor and Town Council:
I am pleased to submit the operating budgets for the Town of Fountain Hills for
the fiscal year beginning on July 1, 2015 and ending June 30, 2016 (FY15-16).
This budget is balanced and designed to convey to the public a message that ar-
ticulates priorities and issues for the upcoming fiscal year.
Although each fund should be viewed individually, the Town’s proposed total
budget, including all funds is $37.9M. It is important to note that the budget in-
cludes the use of one-time resources, such as one-time accumulated reserves and
grant funds. These funds cannot be relied upon for on-going operations of the
Town.
Department Directors and Division Supervisors, Finance staff, and the Town Man-
ager are actively involved in budget preparation. Primary focus is placed on the
General Fund (operating fund) which supports core services.
Budget Message
Five-year Revenue and Expenditure Forecast
The challenges that were faced by staff in balancing the proposed budget for FY15-
16 will only increase over the coming years. The Town has worked diligently to
pare down expenditures while preserving the core services and amenities that
make Fountain Hills a desirable place to live. The Town is projected to face budget
deficits over the next four years that will make that task increasingly more diffi-
cult, as depicted in the following chart:
$5.0
$7.0
$9.0
$11.0
$13.0
$15.0
$17.0
FY15-16 FY16-17 FY17-18 FY18-19 FY19-20
FY2016-2020 Projected General Fund
Revenues and Expenditures
OPERATING EXPENDITURES OPERATING REVENUE
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Budget Message
Primary funding issues facing the Town of Fountain Hills include:
Increased costs for maintenance, repair and/or replacement of aging in-
frastructure (roads, buildings, parks, the Fountain, etc.)
Dependence upon State Shared revenues to fund operating expendi-
tures
Dependence upon economically volatile local sales tax to fund operating
expenditures
Decreased proportionate share of State Shared revenues due to in-
creased population of surrounding communities combined with negligible
population growth or decreased population in Fountain Hills
Lack of a growing, sustainable, and diversified revenue base to fund on-
going operating costs
Potential state legislation impacting revenues, e.g., sweeping of State
Shared revenue or unfunded mandates
Retaining adequate human capital to maintain current service levels
Public safety costs as an increasing proportion of total expenditures, re-
sulting in less funding for other core services
One of the chief roles of government is to provide for the safety of its citizens. The
citizens of Fountain Hills receive great value from the Town’s contracts for public
safety with Maricopa County Sheriff’s Office and Rural/Metro Fire Department.
Town funds that are expended for the public safety services provided under these
contracts are undeniably high quality and cost efficient.
However, the fact remains that public safety costs (albeit very valid) represent an
ever-increasing proportion of the Town’s total expenditures. During the period
from FY01-02 through FY14‑15, Town total General Fund expenditures increased
25.7%, while public safety costs increased 54.2%, leaving reduced funding to pay
for all other core services.
Said another way, in FY01-02 the Town’s total General Fund expenditures were
$10.8M. Thirteen years later, in FY14‑15, the Town’s total expenditures had in-
creased by $3.1M, to a total of $13.9M; public safety accounted for $2.4M of the
$3.1M increase. In essence, this means that by FY14-15, the revenue available for
the remainder of the Town’s core services had increased by only $400K. In FY15-
16, public safety costs now represent 51.8% of the General Fund.
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Budget Message
The chart below demonstrates the proportion of total Town expenditures relative
to public safety costs. (Note: Town General Fund expenditures peaked in FY08-
09.)
The problem lies not in total public safety costs to the Town, which are fair and
reasonable, but rather in the lack of a growing, sustainable, and diversified reve-
nue base. In order to provide the core services and amenities that the residents of
Fountain Hills expect, new sources of revenue must be found in the near future.
The Town relies primarily on two main sources of revenue for operations: (1)
State Shared revenues (sales, income and vehicle license taxes distributed propor-
tionately by the State based on population); and (2) local sales tax. Combined,
these two sources contribute 88% of the General Fund (35% and 53% respec-
tively).
Unfortunately, State Shared revenues are subject to appropriation by the State.
The State has projected that shared revenues will exceed the prior year by a mod-
est amount. Each year, there is pressure on the State legislature from outside
sources to change the allocation formula which threatens to reduce the Town’s
proportionate share. in millions of dollars
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Budget Message
The chart below demonstrates that overall local sales tax collections now reflect a
modest increase over FY09-10 levels:
The following chart demonstrates how total building permits have declined over
the past fifteen years, and are over 70% below the record number issued in 2005.
Bldg.Total Units Bldg.Total Units
2000 354 23 52 20 91 497 45 725
2001 269 3 6 4 37 312 36 567
2002 143 2 4 4 27 174 30 571
2003 145 0 0 3 17 162 20 662
2004 176 8 16 24 212 404 55 564
2005 303 22 44 20 146 493 35 697
2006 220 2 4 4 20 244 44 639
2007 70 0 0 3 18 88 58 408
2008 33 0 0 0 0 33 62 489
2009 5 1 2 0 0 7 20 328
2010 11 0 0 0 0 11 18 366
2011 7 0 0 0 0 7 17 319
2012 6 0 0 0 0 6 20 376
2013 14 0 0 0 0 14 18 386
2014 27 1 2 5 13 42 20 391
15 Year Total 1783 62 130 87 581 2494 498 7488
15 Year Avg 118.9 4.1 8.7 5.8 38.7 166.3 33.2 499.2
Single Family
Duplex Multi-Family Total Dwelling
Units
HISTORICAL BUILDING PERMIT ACTIVITY
OtherYEAR
2000 Through 2014
Commercial
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Budget Message
Core Services Budget
In developing the proposed budget, staff focused on a review of services delivered
by the Town, increased scrutiny of expenditures, and prioritization of programs to
be funded with limited resources. This proposed budget provides the following core
services to Town citizens from the funding sources listed:
Capital Improvement Program
The Town remains committed to funding one-time capital projects with one-time
revenue sources.
The five-year capital improvement program, which represents an investment in
public facilities and infrastructure, totals $14.3M in FY15-16, a 35.8% decrease
from last fiscal year. The Town also capitalizes on grants and other funding oppor-
tunities to complete projects.
FY14-15 FY15-16 Funding Source
Public Safety 6,826,729$ 7,185,767$ General Fund
Administration 2,465,174 2,767,956 General Fund
Development Services 4,491,709 4,646,750 General Fund
Community Services 2,368,520 2,260,574 General Fund
Excise Tax Funds -
Downtown/ED/Tourism 2,251,195 1,015,908 Excise Tax
Special Revenue Funds 1,373,654 2,378,899 Special Revenue
Debt Service 2,008,335 3,027,313 Debt Service
Capital Funds 23,054,273 14,664,106 CIP
44,839,589$ 37,947,273$
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Budget Message
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Budget Message
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Budget Message
Strategic Planning Goals and Operational Priorities
Following discussion at the Council Retreat held on January 29, 2015, the Town
Council adopted the Strategic Planning Goals and Operational Priorities for FY15-
16 at the February 19, 2015, Council meeting.
This proposed budget provides for incremental implementation of the following
Strategic Planning Goals and Operational Priorities.
Strategic Planning Goals FY15-16
C3 – Genuinely solicit and consider public and stakeholder feedback as part
of the decision-making process
CR4 – Implement a comprehensive communications plan to encourage in-
formed citizen participation in civic life
CR6 – Evaluate customer satisfaction with Town services on a regular basis
and implement appropriate service improvements
CR7 – Communicate the role of local government and clearly define the
trade-offs between service levels and amenities and the associated costs so
residents can make informed choices
EV3 – Promote a mixed use core where residents can live, work, learn and
play in an urban village setting, as depicted in the Downtown Area Specific
Plan (Downtown Vision Master Plan)
Strategic Planning Goals
FY2015-16
C3
Solicit Public/Stakeholder
Feedback
EV4
Promote retention,
expansion and relocation of
Quality Businesses
I2
Develop reliable funding
source for
infrastructure maintenance
CR7
Communicate the Role of
Local Government
I6
Adequate infrastructure and
amenities for
downtown development
CR4
Implement communications
plan for civic involvement
EV3
Promote a
mixed use core
EV6
Identify slate of
economic development
tools and strategies
CR6
Evaluate
Customer Satisfaction
on regular basis
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EV4 – Promote retention, expansion and relocation of quality businesses
EV6 – Identify a slate of economic development tools and strategies
(including tax incentives, fee abatements, etc.) to stimulate economic
growth
I2 – Lower reliance on State revenues by developing a locally controlled, re-
liable funding source for infrastructure maintenance
I6 – Coordinate closely with downtown development efforts to ensure ade-
quate infrastructure is planned and amenities identified and programmed
Operational Priorities FY15-16
Pavement Management Program – Maintenance Plan expanded with
Asphalt Replacement Plan
Economic Development Plan implementation
Fire Services contract negotiation
Solid Waste contract negotiation
Completion of Saguaro Boulevard reconstruction project
Relocation of Fire Station #2 (site yet to be determined)
Environmental Fee implementation
Budget Message
Pavement
Management
Program
Economic
Development Plan
Rural/Metro
Contract
Negotiations
Solid Waste
Services
Negotiations/RFP
Saguaro Blvd
Project
Fire Station #2
Environmental
Fee
Operational Priorities
FY15-16
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Budget Message
Budget Assumptions
Continued new reality
Adherence to State-imposed Expenditure Limitations Law will limit the
Town’s ability to budget proposed capital projects
Revenue projections are determined using both a trend analysis formula, as
well as a flat percentage increase, but are estimates
Little or no change is reflected in the distribution of State Shared revenues
Existing levels of service are maintained, with no new programs and no new
employee positions
Annual debt service payment for McDowell Mountain Preserve bonds is
eliminated after July 1, 2016
An inflation factor of 2.5% to 3.5% has been added to existing budgets for
Administration, Development Services and Community Services depart-
ments in future years
The law enforcement contract with Maricopa County Sheriff’s Office has
been budgeted at an increase of 10.0%
The fire services contract with Rural/Metro Corporation is projected at 3%
increase for FY15-16 and beyond
The following chart provides General Fund projections through FY19-20:
FY15-16 FY16-17 FY17-18 FY18-19 FY19-20
REVENUES
Intergovernmental 4,892,167$ 5,011,855$ 5,134,593$ 5,260,460$ 5,389,540$
Permits, Licenses, Fees 1,162,911 1,157,285 1,182,459 1,205,452 1,230,582
Building Revenue 531,021 647,335 648,648 683,761 683,761
Local Taxes 7,317,367 7,463,263 7,634,272 7,771,098 7,923,262
Total Revenues 13,903,466$ 14,279,738$ 14,599,972$ 14,920,771$ 15,227,145$
EXPENDITURES
Mayor & Town Council 80,084$ 82,086$ 84,138$ 87,083$ 90,131$
Administration 2,296,210 2,347,760 2,358,954 2,483,018 2,521,423
Municipal Court 277,107 284,035 291,136 301,326 311,872
Development Services 1,803,723 1,848,816 1,895,037 1,961,363 2,030,011
Community Services 2,260,575 2,723,590 2,762,718 2,849,850 2,860,508
Public Safety (Police & Fire)7,185,767 7,365,411 7,549,547 7,813,781 8,087,264
Total Expenditures 13,903,466$ 14,651,698$ 14,941,530$ 15,496,421$ 15,901,209$
Surplus/(Deficit)-$ (371,960)$ (341,558)$ (575,650)$ (674,064)$
Five-year Budget Projection
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Budget Message
Fund Balances
During FY11-12, the Town amended the existing financial policy on the classifica-
tion of fund balance in the annual financial reports; the Resolution created five
new classifications of governmental fund balances as required by the Governmen-
tal Accounting Standards Board (GASB) Statement No. 54. GASB has found that
the usefulness and value of fund balance information that was provided is signifi-
cantly reduced by misunderstandings regarding the message that it conveys, and
the inconsistent treatment and financial reporting practices of governments. In or-
der to improve how fund balance information is reported and enhance its decision-
usefulness, GASB issued Statement No. 54, Fund Balance Reporting and Govern-
mental Fund Type Definitions.
The overall principal and goal of GASB Statement No. 54 was to report govern-
mental fund balances based on a hierarchy that shows, from the highest to the
lowest, the level or form of constraints on fund balance, and accordingly, the ex-
tent to which governments are bound to honor them:
Nonspendable fund balance—Includes amounts either not in spendable
form or legally or contractually required to be maintained intact. This amount
includes inventory, prepaids, and non-current receivables such as long-term
loan and notes receivable and property held for resale (unless the proceeds
are restricted, committed or assigned).
Restricted fund balance—Includes amounts that are either (1) externally
imposed by creditors (such as through debt covenants), grantors, contribu-
tors, or laws or regulations of other governments or (2) imposed by law
through constitutional provisions or enabling legislation. Restricted fund bal-
ance means “restricted net assets” as defined in the government-wide State-
ment of Net Assets, GASB Statement No. 34, as amended by GASB State-
ment No. 46.
Committed fund balance—Includes amounts that are committed for specific
purposes by formal action of the Town Council. Amounts classified as
“committed” are not subject to legal enforceability like restricted fund bal-
ance; however, those committed amounts cannot be used for any other pur-
pose unless the Town Council removes or changes the limitation by taking the
same form of action it employed to previously impose the limitation. The ac-
tion to commit fund balances must occur prior to year end; however, actual
amounts can be determined in the subsequent period.
Assigned fund balance—Includes amounts that are intended by the Town to
be used for specific purposes, but are neither restricted nor committed. Intent
should be expressed by the Town Council itself or a subordinate high-level
body or official possessing the authority to assign amounts to be used for
specific purposes in accordance with policy established by the Town Council.
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Budget Message
This assignment would include any activity reported in a fund other than the
General Fund that is not otherwise restricted more narrowly by the above
definitions. The Town is not allowed to assign balances that result in a resid-
ual deficit.
Unassigned fund balance—Includes any remaining amounts after applying
categories above (amounts not classified as nonspendable, restricted, com-
mitted or assigned). Planned spending in the subsequent year’s budget would
be included in the unassigned fund balance category. The General Fund is the
only fund that will report a positive unassigned balance.
The requirements in GASB Statement No. 54 are intended to improve financial re-
porting by providing fund balance categories and classifications that will be more
easily understood. Elimination of the reserved component of fund balance in favor
of a restricted classification will enhance the consistency between information re-
ported in the government-wide statements and information in the governmental
fund financial statements and avoid confusion about the relationship between re-
served fund balance and restricted net assets.
The fund balance classification approach now requires governments to classify
amounts consistently, regardless of the fund type or column in which they are pre-
sented. As a result, an amount cannot be classified as restricted in one fund but
unrestricted in another. The fund balance disclosure will give users information
necessary to understand the processes under which constraints are imposed upon
the use of resources and how those constraints may be modified or eliminated.
The clarifications of the governmental fund type definitions will reduce uncertainty
about which resources can or should be reported in the respective fund types.
Distinguished Budget Presentation Award
For the past 13 years the Town of Fountain Hills has been awarded the Govern-
ment Finance Officers Association (GFOA) Distinguished Budget Presentation
Award. This award is presented to government entities that meet certain criteria in
the presentation of their budget. This Budget Message section is designed to pro-
vide the lay person with a broad view of the contents of the FY15-16 annual
budget, its processes, issues and anticipated outcomes.
The Height of Desert Living 19
Budget Message
A Debt of Gratitude
I would like to offer special thanks to the Mayor and Town Council, our numerous
board and commission members, and our Town volunteers for their many hours of
volunteer service without which the Town could not function in the fine manner it
does. This volunteer core of more than 700 citizens provides the Town staff with a
vast bank of knowledge about subjects that contribute to planning for the present
and future of Fountain Hills.
I would also like to thank the Town of Fountain Hills Department Directors and Di-
vision Supervisors for their diligence in preparing departmental budgets. The Di-
rectors and their staff attended several sessions with the Town Manager and Fi-
nance Division to justify programs, develop cost estimates, and answer questions.
This team effort has resulted in a balanced budget that achieves the Council’s cur-
rent goals and assists in planning for the future of Fountain Hills.
Respectfully submitted,
Ken Buchanan
Town Manager
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Community Profile
Community Profile
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COMMUNITY
PROFILE
The Town of Fountain Hills is a master
planned community established in
1970 by McCulloch Properties (now
MCO Properties, Inc.). Prior to 1970,
the area was a cattle ranch and part of
one of the largest land and cattle hold-
ings in Arizona. The land was pur-
chased by Robert McCulloch in the late
1960s and the community designed by
Charles Wood, Jr. (designer of Disney-
land in southern California).
One of the community’s most valuable
assets is its natural beauty. Incredible
views and natural desert terrain pro-
vide for a wide range of outdoor activi-
ties including hiking, biking, and golf.
In fact, Fountain Hills contains some of
the more challenging and picturesque
golf courses in the State of Arizona.
The centerpiece of Fountain Hills is our
beautiful fountain; one of the world's
tallest man-made fountains. It serves
as a focal point for the community
and attracts thousands of visitors
each year.
The fountain, driven by three 600
horsepower (450kW) turbine pumps,
sprays water at a rate of 7,000 gal-
lons per minute though an 18-inch di-
ameter cement lined steel pipeline.
There is a three part, six inch nozzle
that mixes air with the incoming water
to form a unique jet stream. With all
three pumps and under ideal condi-
tions, the fountain reaches 560 feet
(171m) in height, though in normal
operation only two of the pumps are
used, with a fountain height of around
330 feet (101m). When built, it was
the world's tallest fountain and held
that record for over a decade.
Fountain Hills is home to over 100
pieces of publicly displayed artwork
throughout its downtown and at public
buildings. Art is a significant part of
the Town's heritage. The many foun-
tains along the Avenue of the Foun-
tains were the beginning of the public
art collection.
Bronze sculptures and fountains with
community profile themes, ranging
from the whimsical to the serious, dot
Community Profile
The Height of Desert Living 22
the streets and adorn the public build-
ings, plazas and parks. The collection
also contains a wide variety of other
art types and media, including paint-
ings, stone, photography and metals.
Residents and visitors are invited to
wander the streets or take the “Art
Walk” guided tour.
Located on 13,006 acres of land,
Fountain Hills is surrounded by the
3,500-foot McDowell Mountains and
Scottsdale on the west, the Fort
McDowell Yavapai Nation on the east,
the Salt River Pima-Maricopa Indian
Community on the south and the
McDowell Mountain Regional Park on
the north. The elevation is 1,575 feet
at the fountain, 2,130 feet on Golden
Eagle Boulevard, and is approximately
500 feet above Phoenix.
Over the past twenty plus years,
Fountain Hills has grown from 10,190
residents to a town of 22,489 in 2010.
Although the rate of growth has
slowed due to the lack of available
land on which to build, the Town con-
tinues to attract residents who are
building large custom homes to take
advantage of the scenic vistas sur-
rounding our mountain community.
The Town offers a wide range of living
accommodations, from small condo-
minium complexes to large custom
homes. Fountain Hills also offers rec-
reational, cultural and retirement pro-
grams that address the needs and
lifestyles of active families as well as
older adults. The community consists
of primarily residential property and
open space (9,657 acres or 74%). Of
the remaining land, 2,562 acres are
developable, with 85 acres being
zoned commercial (approximately .7%),
8 acres zoned industrial (.1%), and
1,521 acres are right-of-way/streets
(12%).
In 2006, Fountain Hills was named by
Phoenix Magazine as the best place to
live and was cited as "a welcome oasis
on the outskirts of a metropolis." The
magazine measured the quality of life
in 22 Valley communities, including a
statistical analysis of each commu-
nity's population, income, home price,
crime rate, miles to Sky Harbor Air-
port, and square feet of retail. The cri-
teria used by the magazine in this
ranking are similar to the priorities
established in the Town's Strategic
Plan. The volunteer spirit and high
level of involvement of the citizens
and business representatives were
highlighted.
Fountain Hills has also earned a top
accolade from Business Week maga-
Community Profile
The Height of Desert Living 23
Community Profile
zine. In its February, 2009 online edi-
tion, Fountain Hills was named the
“Best Affordable Suburb” in all of Ari-
zona. The magazine evaluated sub-
urbs on a variety of factors but
weighted affordability most heavily.
They also considered lifestyle (short
commutes, clean air, low crime, good
weather, and green space), the qual-
ity of schools, and the strength of the
local economy. None of the places
evaluated had populations of more
than 60,000 or less than 5,000. Only
one suburb per state was selected.
Fountain Hills’ low population density
is a major reason it is such a desir-
able place to live. Unlike other re-
gions of the Valley, one can dine,
play, and commute, without conges-
tion.
Fountain Hills’ land is currently devel-
oped at an average density of 1.4
dwelling units per acre for single
family homes and 6.9 units per acre
for multi-family housing.
At the end of the year, there were
1,001 vacant single family lots and
59 vacant multi-family lots.
Based upon 2010 population, Foun-
tain Hills has an average of 1,106.7
people per square mile, or 1.73 peo-
ple per acre.
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Demographics
Community Profile
Year Fountain Hills Population
1980 2,772*
1985 5,200**
1990 10,030*
1995 13,745**
2000 20,235*
2005 24,492*
2010 22,489*
2020 25,929**
2030 31,042**
2040 31,181**
Estimated Buildout ~2050 36,540***
Population Trends
* US CENSUS
** MAG
***TOWN DEVELOPMENT SERVICES
Population Age
0-17 Years
Population Age
18 Years & Over
22,489 3,230 19,259 14.4%85.6%
Percent of Population
Population
2010
Population
Age 0-17
Years
Population
Age 18 Years
& Over
The Height of Desert Living 25
Community Profile
0
5000
10000
15000
20000
25000
30000
35000
40000
1980 1985 1990 1995 2000 2005 2010 2020 2030 2040 2050
Fountain Hills Population Trends
YEARPOPULATION
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TOWN-WIDE BUILDING PERMITS ISSUED
Community Profile
1998 582 17 36 26 995
1999 415 18 34 36 947
2000 326 33 23 37 892
2001 227 23 6 8 707
2002 135 3 4 16 622
2003 124 10 10 14 689
2004 143 7 64 14 664
2005 165 13 184 9 777
2006 95 3 102 19 745
2007 62 0 18 7 589
2008 33 0 1 50 489
2009 5 1 0 20 328
2010 11 0 0 18 366
2011 7 0 0 17 319
2012 6 0 0 20 376
2013 14 0 0 18 386
2014 27 1 5 20 391
17 Year Total 2377 129 487 349 10282
17 Year Avg 139.8 7.6 28.6 20.5 604.8
Duplex Multi-FamilyYEARSingle Family Commercial Other
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TOWN-WIDE BUILDING PERMITS ISSUED
VALUATION IN DOLLARS
*1998-2014 Valuation includes commercial building permits as well as tenant improvements.
Community Profile
COMMERCIAL BUILDING PERMITS
ISSUED AND VALUATION
Year Permits Issued Valuation ($ in Millions)
1998 26 9.739
1999 36 13.326
2000 37 25.869
2001 8 15.625
2002 16 16.698
2003 14 9.554
2004 14 23.021
2005 9 27.782
2006 19 15.792
2007 7 5.966
2008 50 10.004
2009 21 0.944
2010 18 0.719
2011 17 2.311
2012 20 1.012
2013 18 1.060
2014 20 1.936
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Community Profile
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Community Profile
Shopping Center Location Map
The Height of Desert Living 30
Public Schools Address
1. Fountain Hills High School 16100 E. Palisades Blvd
2. Fountain Hills Middle School and 15414 N. McDowell Mountain Rd
Four Peaks Elementary School
3. McDowell Mountain Elementary School 14825 N. Fayette Drive
Preschools Address
4. McDowell Mountain Preschool 14825 N. Fayette Drive
5. Creative Child Care Preschool 17150 E. Amhurst Drive
6. Here We Grow Learning Center 16901 E. Palisades Blvd
7. Maxwell Preschool Academy 15249 N. Fountain Hills Blvd
8. Maria Montessori Preschool 16751 E. Glenbrook Blvd
9. Promiseland Christian Preschool 15555 E. Bainbridge Ave
10. Sunflower Preschool 15055 N. Fountain Hills Blvd
Charter School Address
11. Fountain Hills Charter School 16751 E. Glenbrook Blvd
The Fountain Hills Unified School District has earned a reputation for excellent aca-
demic programs, noteworthy student achievement, and high levels of parent and
community involvement. Over the past several years, the district has earned re-
spect throughout the state as a small, friendly, and high achieving system with
well-trained and motivated staff (www.fhusd.org).
Fountain Hills Schools
Fountain Hills High School Fountain Hills Middle School and Four Peaks
Elementary School
McDowell Mountain
Elementary School
Community Profile
The Height of Desert Living 31
TOWN-WIDE LAND USE
Community Profile
Residential
Single Family – L 995 1,326.9 1,475.6
Single Family – M 7,290 2,283.8 911.5
Multi-Family – L 444 83.6
Multi-Family – M 30 1.2
Multi-Family – H 150 9.1
Multi-Family/Condo – L 555 88.9
Multi-Family/Condo – M 207 19.8
Multi-Family/Condo – H 3,051 435.2
Commercial/Retail 212.4 85.1 297.5
Mixed Use 259 17.2 17.2
Lodging 18.7 44.2 62.9
Institutional 44.5 44.5
Industrial 31.3 8.4 39.7
Utility 76.4 76.4
Government/Town Owned 25.6 25.6
Schools 110.5 110.5
Parks 182.4 182.4
Golf Course 771.3 771.3
Open Space 2,983.6 2,983.6
Scottsdale Owned Land 199.9 199.9
Right of Way/Streets 1,521.2 1,521.2
Total 12,981 7,260.0 2,562.2 3,183.5 13,005.7
Total AcresLand Use
6,673.0
Residential Units Developed
Acres
Undeveloped
Developable
Acres
Undeveloped
Undevelopable
Acres
37.4
The Height of Desert Living 32
Town Council
Town Council
The Height of Desert Living 33
Town Council
Organization Chart
FRONT ROW: Councilmember Cassie Hansen, Mayor Linda M. Kavanagh, Councilmem-
ber Cecil A. Yates
BACK ROW: Councilmember Alan Magazine, Councilmember Henry Leger, Vice Mayor
Dennis Brown, Councilmember Nick DePorter
Development
Services
Citizens of Fountain Hills
Presiding Judge
Town of Fountain Hills Organization
Engineering/GIS
Streets/
Fleet
Recreation/Tourism
Community
ServicesFire / EMS Administration Law Enforcement
Town Manager Town Attorney
Community
Center
Planning/
Code Enforcement
Building Safety
Facilities
Finance/I.T.
Town Clerk
Administrative Services
Senior
Services
Parks
Executive Assistant
Town Prosecutor
Economic Development
Appointed
by Council
Contracted
Volunteer Program
Mayor and Town Council
The Height of Desert Living 34
Town Council
Linda M. Kavanagh
Mayor Linda M. Kavanagh's busi-
ness career began as second in com-
mand at a book and magazine import
company in New York City, which ca-
tered to specialized markets. She
then went on to manage a salon and
also became a published author.
Upon moving to Arizona with her
husband and two sons, she became
immersed in business and community
service activities in her new home-
town of Fountain Hills. Mayor
Kavanagh was and is a member of
many civic organizations including
the American Legion Auxiliary, Cul-
tural & Civic Association, ADOG,
Fountain Hills Republican Club, Fal-
con Boosters, PTO, Sister Cities
Foundation, Arizona Latino Republi-
can Association, Library Association,
Friend of the Chamber (past chair),
McDowell Park Association, Historical
Society (past board member), and
Chamber Ambassadors (past chair).
She served on the Public Art Commit-
tee and created the Fountain Hills
Docent-Guided Art Walk to showcase
the town's world-renowned art collec-
tion. She was also very active with
the Visitor's Bureau to spur tourism
for the town.
Mayor Kavanagh is an honorary Cap-
tain with the Maricopa County Sher-
iffs' Department, was named Busi-
ness Advocate of the Year by the
Fountain Hills Chamber of Commerce
and also served as its Board of Direc-
tors Chair. She was also named
Fountain Hills Parks & Recreation
Outstanding Volunteer of the Year,
Community Center Volunteer of the
Year and received the River of Time
Museum Hero Award.
Mayor Kavanagh was inducted into
the Lower Verde River Valley Hall of
Fame in 2009, as a tribute to her
many years of active involvement
with the town's civic, cultural, ser-
vice, religious and business commu-
nities.
Mayor Kavanagh earned a BA degree
in English and Education from
Queens College in New York City and
is an A+ certified computer repair
technician, graphic designer and un-
paid Director of Constituent Services
for her husband, State Senator John
Kavanagh. She has two sons and one
grandson.
Mayor Kavanagh was reelected to her
second term of office in 2014.
The Height of Desert Living 35
Vice Mayor Dennis Brown and his
wife, Judy, moved to Fountain Hills in
1996. In 1999, they opened their
construction company, Echelon Com-
pany, building both commercial and
residential products in Fountain Hills.
Vice Mayor Brown was the President
of the Fountain Hills Licensed Con-
tractors Association for five years
from 2002 through 2007.
In 2002, a Planning and Zoning Com-
mission seat became available. He
was appointed to serve on the Com-
mission and served for more than
seven years, four of which were as
Chair of the Commission. During his
seven year tenure on the Planning
and Zoning Commission, the Com-
mission rewrote the Town’s sign ordi-
nance, passed the Saguaro protection
ordinance, and wrote the Commercial
Architectural Guidelines.
Vice Mayor Brown and his wife have
supported Little League baseball and
football, the Fountain Hills Commu-
nity Theater, Movies in the Park, and
numerous other local organizations.
They have two sons and one daugh-
ter who have given them five – count
them five – granddaughters.
Town Council
Dennis Brown
The Height of Desert Living 36
Town Council
Nick DePorter
Councilmember Nick DePorter’s
professional experience includes
community relations, business devel-
opment, strategic planning and
higher education leadership. Nick
currently serves as Associate Director
for Strategic Employer Development
at Arizona State University. Nick
leads a team that is responsible for
partnering with corporations, non-
profits and governmental agencies on
behalf of ASU providing these part-
ners a connection to the University
for research, recruitment and philan-
thropic investment opportunities.
Councilmember DePorter previously
served on the Fountain Hills Strategic
Planning Advisory Commission for
three years, holding the positions of
Chair and Vice-Chair. He also served
as a Board Member for the Fountain
Hills Cultural and Civic Association for
two years. He currently serves on the
Health & Human Services Board for
Chicanos Por La Causa and the Phoe-
nix Business and Workforce Develop-
ment Board for the City of Phoenix.
Councilmember DePorter has enjoyed
living in Arizona for 20 years and
moved to Fountain Hills in 2010. He
was born in Long Beach, California
and primarily raised in Las Vegas, Ne-
vada after his father retired from the
Los Angeles City Fire Department.
Nick holds a BA in Political Science,
with minors in Business & Mass Com-
munications, and a Master of Public
Administration (MPA) from Arizona
State University. He enjoys traveling
and spending time with his wife, Adri-
enne, and children, Jack and Abbie.
Nick is proud that his family, parents
and in-laws all call Fountain Hills
home.
The Height of Desert Living 37
Councilmember Cassie Hansen
moved to Arizona from Aurora, Illi-
nois, in 1977, and spent the summer
living in a “spec” home built by her
parents in Fountain Hills.
In 1980, she met husband Bruce in
Phoenix where they began their tele-
communications business in 1983.
Moving to Fountain Hills in 1989,
they worked on the successful incor-
poration effort. Appointed by the in-
terim Council to serve as Town Clerk,
Hansen became the first Town em-
ployee.
Serving as Town Clerk and Director
of Administration for thirteen years,
her areas of responsibility included
human resources, facilities, finance,
information technology, and adminis-
trative support. She was the liaison
with many community groups includ-
ing the design and construction of
the Library/Museum and Community
Center, and the re-location of Senior
Services to Building C of the old
Town Hall complex.
Councilmember Hansen has been an
ongoing participant in the community
since 1989, having actively supported
and/or participated in the Civic Asso-
ciation, the Community Chorus, the
Arts Council and Public Art Commit-
tee, the Fountain Hills Theater, the
Chamber Players, Sunridge Founda-
tion, Fountain Hills Chamber of Com-
merce (1998 Business Person of the
Year), Fountain Lake Republican
Women’s Club, the Fountain Hills Re-
publican Club, the Library Associa-
tion, Lower Verde River Valley Hall of
Fame in 2004, Boys & Girls Club,
Cattleguard, PTO, and mentor/
director of various third grade musi-
cal programs.
Town Council
Cassie Hansen
The Height of Desert Living 38
As a resident of Fountain Hills for
over 23 years, Councilmember
Henry Leger is currently serving
his third term on Town Council. He
has served the Town in this capacity
since June of 2006. In addition to
his Town Council position, Henry is
currently a board member for Senior
Services, Inc., and is a member of
several community organizations,
including the Fountain Hills Cultural
and Civic Association and Chamber
of Commerce.
Originally from Massachusetts,
Henry moved to Arizona in 1970 to
attend the University of Arizona
where he received his Master’s De-
gree in Educational Psychology.
Henry worked as a professional in
the field of leadership and organiza-
tional development for 30 years.
Throughout his career, he held a
number of leadership positions in
education and government work
settings and worked as an internal
consultant for several Fortune 500
companies. He is now retired from
that field.
Prior to his position on Town Coun-
cil, he volunteered his time on nu-
merous community initiatives and
activities, including:
Serving on the Chamber’s
Business Vitally Advisory
Committee
Serving on the Executive
Committee for the Downtown
Visioning project
Member of the Technical Ad-
visory Committee for our
Town’s citizen-driven strate-
gic planning initiative:
Co-chair of the Youth
Visioning Institute
Co-Chair for the com-
munity survey team
Board member, treasurer and
member of the Committee of
Architecture for the Firerock
Ridge neighborhood property
owners’ association
Class room volunteer in the
Fountain Hills School District
President and Vice President
of the Church Council at
Shepherd of the Hills Lu-
theran Church - Fountain Hills
Henry is passionate about living in
Fountain Hills and contributing to its
quality of life. He cherishes spending
time with his family and friends and
enjoys hiking, golf, and the arts.
Henry and his wife, Janet, have two
daughters, Kristin and Marisa. Ma-
risa, a graduate of Fountain Hills High
School, is enrolled at the University
of Arizona. Kristin, a graduate of
Fountain Hills High School and Uni-
versity of Arizona, is serving in the
Peace Corps. Janet is an active vol-
unteer in the community and enjoys
her long-standing professional career
at CVS Health.
Town Council
Henry Leger
The Height of Desert Living 39
Town Council
Alan Magazine
Councilmember Alan Magazine was
sworn in for his first term on the Town
Council on December 4, 2014. Prior to
that, he served for over five years on
the Strategic Planning Advisory Com-
mission, the last year as Chair.
Born and raised in the Boston area,
his entire career took place in Wash-
ington, D.C. where he served as presi-
dent of three organizations, the last
being The Health Industry Manufac-
turers Association. Additionally, he
served on the staff of the Interna-
tional City Management Association,
as well as two four-year terms on the
Fairfax County Board of Supervisors in
Virginia. In the latter capacity, he rep-
resented the county on the Metropoli-
tan Washington Council of Govern-
ments’ Board of Directors, as well as
serving as Chairman of the Northern
Virginia Transportation Commission.
During his “retirement” in Fountain
Hills, he has won numerous awards as
a nature photographer.
Councilmember Magazine received a
Ph.D. from the University of Maryland in
1976. He has lived in Fountain Hills with
his wife, Cynthia, since 2006. Magazine
has two children and a granddaughter.
Cynthia has two children from a previous
marriage and four grandchildren.
The Height of Desert Living 40
Councilmember Cecil A. Yates was
born in New York City, but grew up in
Bay Village, Ohio (a suburb of Cleve-
land). He graduated from Bay High
School in 1985 and went on to earn
two degrees; one in Marketing and
the other in Management from the
University of Cincinnati in 1990. He
and his family moved to Fountain
Hills in 2005.
Councilmember Yates served on the
Planning and Zoning Commission for
five years and two years as its Vice
Chairman. He has chaired the Gen-
eral Plan update committee, the eco-
nomic and development committee
with BVAC, co-chaired the sign com-
mittee, and was treasurer of Sun-
ridge Canyon HOA. He presently sits
on the Maricopa Association of Gov-
ernments, Domestic Violence Com-
mittee. In his spare time, Council-
member Yates coaches soccer and is
active in his church.
Councilmember Yates is an award
winning Commercial Real Estate De-
veloper. He is presently the Director
of Commercial Property for Tiempo,
Inc. and operates over 500,000
square feet of office and retail space
throughout Arizona. He has owned
and operated several restaurants in-
cluding Panini's Bar & Grill (as seen
on "Man vs. Food") and Zeppes Piz-
zeria.
Councilmember Yates and his wife,
Nancy, have been married since 1995
and are the proud parents of two
children, Sophia, 17, and Mason, 13;
(not to mention their black lab, Wiz-
ard; German Shepherd, Gracie; their
cat, Simba; and whatever other
crawling creatures their kids adopt!)
Town Council
Cecil A. Yates
The Height of Desert Living 41
Elected Officials’ Terms of Office
Mayor:
Linda M. Kavanagh
Term of Office: First term: June, 2012 – November, 2014
Second term: December, 2014 – November, 2016
Vice Mayor:
Dennis Brown
Term of Office: Partial term: May, 2009 – May, 2012
Second term: June, 2012 – November, 2016
Councilmembers:
Nick DePorter
Term of Office: First term: December, 2014 – November, 2018
Cassie Hansen
Term of Office: First term: June, 2008 – May, 2012
Second term: June, 2012 – November, 2016
Henry Leger
Term of Office: First term: June, 2006 – May, 2010
Second term: June, 2010 – November, 2014
Third term: December, 2014 – November, 2018
Alan Magazine
Term of Office: First term: December, 2014 – November, 2018
Cecil A. Yates
Term of Office: First term: June, 2012 – November, 2016
Town Council
Terms of Office
The Height of Desert Living 42
Town Council
The Height of Desert Living 43
Financial Overview
&
Policies
Financial Overview & Policies
The Height of Desert Living 44
FUND STRUCTURE
Financial Overview & Policies
OPERATING
FUNDS
General Fund
(100)
Public Art Fund
(410)
Internal Service
Fund (800)
SPECIAL
REVENUE FUNDS
DEBT SERVICE
FUNDS
CAPITAL
IMPROVEMENT
FUNDS
Vehicle
Replacement
Fund (810)
Highway User
Revenue Fund
(HURF) (200)
Downtown
Strategy Fund
(300)
Special
Revenue/Grants
Fund (400)
Revenue Bond
Debt Service
(500)
General
Obligation Debt
Service (510)
Eagle Mountain
Debt Service
(520)
Court
Enhancement
Fund (420)
Municipal
Property
Corporation Debt
Service (530)
Capital Projects
Fund (600)
Law Enforcement
Development
Fee Fund (710)
Fire &
Emergency
Development
Fee Fund (720)
Parks/Recreation
Development
Fee Fund (740)
TOWN OF FOUNTAIN HILLS
BUDGETARY FUNDS
GOVERNMENTAL FUNDS
Economic
Development
Fund (310)
Environmental
Fund (460)
Tourism Fund
(320)
Facilities
Replacement
Fund (610)
Cottonwoods
Maintenance
District Fund
(540)
Open Space
Development
Fee Fund (750)
The Height of Desert Living 45
The preceding page depicts the budgetary funds of the town. The table above
represents the departments of the Town and the funds that are used by those de-
partments.
Financial Overview & Policies
Fund
Statement
Department
Summary
Total Proposed
Budget
Fund Type Fund Department Amount
Operating Total 14,018,021$
General Fund Mayor & Town Council 112 127-132 80,084
General Fund Municipal Court 112 134-141 277,107
General Fund Administration 112 142-172 2,296,210
General Fund Community Services 112 205-233 2,260,574
General Fund Development Services 112 174-204 1,803,724
General Fund Law Enforcement 112 235-239 3,683,970
General Fund Fire & Emergency Medical 112 241-246 3,501,797
Public Art Fund Community Services 113 N/A 15,000
Internal Service Fund Administration 113 N/A 68,555
Vehicle Replacement Fund Administration 113 342-349 31,000
Fund Type Fund Department Amount
Special Revenue Total 6,237,833$
Highway User Revenue Fund Development Services 113 249-255 2,843,026
Downtown Strategy Fund Administration 113 258-260 557,886
Economic Development Fund Administration 113 261-265 321,101
Tourism Fund Community Services 113 266-268 136,921
Special Revenue Fund Administration 113 N/A 1,655,000
Court Enhancement Fund Municipal Court 113 N/A 80,615
Environmental Fund Development Services 113 269-272 639,241
Cottonwoods Maintenance District Fund Administration 113 273-275 4,043
Fund Type Fund Department Amount
Debt Service Total 3,027,313$
General Obligation Bond Fund Administration 113 27 2,094,722
Eagle Mountain CFD Fund Development Services 113 278 411,851
Municipal Property Corporation Fund Administration 113 279 520,740
Fund Type Fund Department Amount
Capital Projects Total 14,664,106$
Capital Projects Fund Administration, Community
Services, Development
Services, Fire &
Emergency Medical
114 285-333 14,262,885
Facilities Replacement Fund Development Services 114 335-337 130,000
Development Fees Funds Community Services,
Development Services,
Law Enforcement, Fire &
Emergency Medical,
Parks/Recreation, Open
Space
114 N/A 271,221
GRAND TOTAL ALL FUNDS 37,947,273$
Page Number
Page Number
FUND/DEPARTMENT STRUCTURE
Governmental Funds
Page Number
Page Number
The Height of Desert Living 46
FUND STRUCTURE
The accounts of the Town are organized on the basis of funds, each of which is
considered a separate accounting entity. Operations of each fund are accounted
for with a separate set of self-balancing accounts that comprise its assets, liabili-
ties, fund equity, revenues and expenditures. Town resources are allocated to and
accounted for in individual funds based on the purposes for which they are to be
spent and the means by which spending activities are controlled. The Town of
Fountain Hills appropriates all funds in its budget process.
Operating Funds
«The General Fund (Fund 100) is the primary operating fund of the Town
and accounts for the resources and uses of various Fountain Hills departments. It
exists to account for the financing of services traditionally associated with local
government. These services include police and fire protection, development ser-
vices (public works/planning), community services (parks and recreation/
community center/senior activity center), general administration, and any other
activity for which a special fund has not been created. Governmental accounting
requires the General Fund be used for all financial resources except those required
to be accounted for in another fund and have designations of non-spendable, re-
stricted, committed, assigned or unassigned.
«The Public Art Fund (Fund 410) is funded by developer in-lieu contribu-
tions. These funds may only be used for the purchase of art and for the installation
of this art throughout the community. Maintenance of the art is provided through
the General Fund. This fund has an assigned fund balance.
«The Internal Service Funds (Funds 800 and 810) are used to account
for the Town’s business-type activities. These funds are considered self-supporting
in that the services rendered are financed through user charges or are on a cost
reimbursement basis. These funds are classified as having assigned fund balances.
Internal Service Funds include:
Internal Service Fund (Fund 800)
Vehicle Replacement Fund (Fund 810)
Special Revenue Funds are used to account for the proceeds of specific revenue
sources that are legally restricted to expenditures for specified purposes, desig-
nated as committed or restricted. The Town maintains the following Special Reve-
nue Funds:
«The Highway User Revenue Fund (HURF) (Fund 200) is funded by
State Shared revenues. The State of Arizona taxes motor fuels and collects a vari-
ety of fees and charges relating to the registration and operation of motor vehi-
cles. These revenues are deposited in the Arizona Highway User Revenue Fund
(HURF) and are then distributed to the cities, towns and counties and to the State
Highway Fund. This fund may only be used for street and highway purposes and is
a restricted fund.
Financial Overview & Policies
The Height of Desert Living 47
Financial Overview & Policies
«The Downtown Strategy Fund (Fund 300) is a committed fund which
may only be used for development of the downtown. Revenue for this fund comes
from the 20% (previously 40%) of the .1% of local sales tax collections that have
been dedicated for this purpose.
«The Economic Development Fund (Fund 310) is a committed fund
which may only be used for economic development. Revenue for this fund comes
from the 80% (previously 60%) of the .1% of local sales tax collections that have
been dedicated for this purpose.
«The Tourism Fund (Fund 320) is a committed fund which may only be
used for tourism. Revenue for this fund is provided by grants and a transfer from
the Economic Development Fund.
«The Special Revenue/Grants Fund (Fund 400) is restricted by the
terms of the individual grants or program funds received. An example of this
would be ARRA Funds or other federal funds. These funds are to be used only for
the specific program or programs for which the funds have been awarded and in
accordance with all the grant conditions.
«The Court Enhancement Fund (Fund 420) is a restricted fund which
may only be used to enhance the technological, operational and security capabili-
ties of the Fountain Hills Municipal Court and to support the operation of the Court
collection program. Revenues are derived from court fees and bond forfeitures.
«The Environmental Fund (Fund 460) is a restricted fund which may
only be used to help offset the costs of stormwater management and air quality
permit requirements as well as other environmental programs. These items in-
clude, but are not limited to, permit fees, wash maintenance, ADWR dam inspec-
tion and maintenance, street sweeping, storm drain cleaning and household haz-
ardous waste disposal. Revenues are derived from the annual environmental fee
billed to all Town parcel owners.
«The Cottonwoods Maintenance District Fund (Fund 540) is a re-
stricted fund which may only be used for maintenance of the Cottonwoods Mainte-
nance District. Revenues are derived from a secondary property tax.
Debt Service Funds are established for the payment of principal and interest on
bonded indebtedness. Revenues are derived from a secondary property tax levy,
pledged excise taxes and municipal property lease payments. Revenues are re-
ceived in amounts sufficient to pay the annual debt service payment; therefore,
the fund balance will be no less than the annual debt service payment due on July
1 of the new fiscal year and no more than the annual debt service payment due on
July 1 plus an amount equal to the average annual delinquency factor based on
the prior three years’ delinquency rates.
The Height of Desert Living 48
Financial Overview & Policies
Debt Service funds include:
Revenue Bond Debt Service (Fund 500)
General Obligation Debt Service (Fund 510)
Eagle Mountain CFD Debt Service (Fund 520)
Municipal Property Corporation Debt Service (Fund 530)
Capital Improvement Funds are used for the acquisition and or construction of
major capital items including facilities, heavy equipment, technology, open space,
park improvements and major road improvements.
«The Capital Projects Fund (Fund 600) revenues are assigned revenues
derived from excess General Fund revenues and 50% of the construction related
local sales tax. The Capital Projects Fund is the primary source of capital improve-
ments funding for the Town.
«The Facilities Replacement Fund (Fund 610) revenues are currently
the result of a transfer from the General Fund. The Fund has been established to
cover replacement costs for large scale items that cannot be absorbed in annual
operating budgets. These items include, but are not limited to, roofing, interior
and exterior building painting, carpet replacement, Physical Plant mechanical
equipment, Fire Department equipment and Parks and Recreation structures.
«The Development Fee Funds (Funds 710-760) are restricted funds
which may only be used for the planning, design and construction of public facili-
ties serving the needs of the new development from which it was collected and
designated as restricted. The Town has developed an Infrastructure Improvement
Plan (IIP) that identifies each public improvement that is proposed to be the sub-
ject of a development fee. This IIP is incorporated as part of the Town’s Capital
Improvement Program (CIP). Funds 710, 730, 750 and 760 have been eliminated
and development fees are no longer being collected. Development Fee funds cur-
rently being collected include:
Fire & Emergency (Fund 720)
Parks/Recreation (Fund 740)
BUDGETARY AND ACCOUNTING BASIS
The budget is prepared on a budgetary basis of accounting for all fund types. Ex-
penditures are recorded when the related fund liability is incurred, and revenues
are recognized only when they are measurable and available. In all cases, when
goods and services are not received by year-end, the encumbrances lapse. This
basis means certain transactions are recognized in the budget on a basis other
than Generally Accepted Accounting Principles (GAAP), which is the basis used to
prepare the Town’s Comprehensive Annual Financial Report (CAFR). The major dif-
ferences between the budgetary and GAAP basis are:
The Height of Desert Living 49
Certain revenues, expenditures and transfers are not included on a budget-
ary basis, but are accrued and reported on a GAAP basis. For example, in-
creases or decreases in compensated absences are not reported for budget-
ary purposes, but are presented as revenues or expenditures on a GAAP ba-
sis.
Depreciation is not budgeted as an expense in budgetary accounting.
Capital outlays are an expenditure in budgetary accounting and an asset in
GAAP.
Certain debt service principal and interest payments are accounted for as
expenditures in the General Fund on a budgetary basis, but are reported as
expenses in the Debt Service Fund on the GAAP basis.
All actual amounts in the budget document are shown on the budgetary basis to
facilitate meaningful comparisons.
Operating and Capital Budget Relationship
Included within the annual budget is a Capital Improvement Program presented on
a budgetary basis. Capital project budget funding sources are matched with budg-
eted expenditures. Governmental accounting procedures do not require adequate
budget to pay for an entire contract to be available and appropriated in the period
in which a contract is entered. Therefore, expenditures are presented on a budget-
ary basis which is a cash flow model.
For example, a 180 day construction contract entered into in May of fiscal year one
would have cash expenditures from May of fiscal year one through October of fis-
cal year two; however, the entire budget for this project would not be appropri-
ated in fiscal year one, the year in which the contract was entered. Any unspent
funds at fiscal year-end are carried forward and budgeted again in year two.
Financial Overview & Policies
The Height of Desert Living 50
TOWN OF FOUNTAIN HILLS FINANCIAL POLICIES
Introduction
The Mayor and Town Council (the “Town Council”) of the Town of Fountain Hills
(the “Town”) understand that principles of sound financial management establish
the framework for overall fiscal planning and management. The principles set forth
guidelines for both current activities and long range planning. Following these prin-
ciples will enhance the Town’s financial health as well as its image and credibility
with its citizens, the public in general, bond rating agencies and investors. The
policies will be reviewed periodically to assure the highest standards of fiscal man-
agement. Policy changes will be needed as the Town continues to grow and be-
comes more diverse and complex in the services it provides, as well as the organi-
zation under which it operates, to provide these services to its citizens. The Town
Manager and staff have the primary role of reviewing and providing guidance in
the financial area to the Town Council.
Overall Goals
The overall financial goals underlying these principles are:
1) Fiscal Conservatism. To ensure that the Town is, at all times, in a solid fi-
nancial condition, defined as:
Cash solvency – the ability to pay bills
Budgetary solvency – the ability to balance the budget
Long run solvency – the ability to pay future costs
Service level solvency – the ability to provide needed and desired ser-
vices
Adhering to the highest accounting and management practices for finan-
cial reporting and budgeting as set forth by the Government Finance Of-
ficers’ Association (GFOA), the Governmental Accounting Standards
Board (GASB) and by other professional organizations.
2) Maintaining Bond Rating. To maintain an Aa3 or better bond rating in the
financial community to assure the Town taxpayers that the Town govern-
ment is well managed and financially sound.
3) Stability. To have the ability to withstand local and regional economic fluc-
tuations, to adjust to changes in the service requirements of our commu-
nity, and to respond to changes in Federal and State priorities and funding
as they affect the Town’s residents.
4) Delivering Quality Services. To deliver quality services in an affordable, effi-
cient and cost-effective basis providing full value for each tax dollar.
Fund Balance
Fund balance is defined as the cumulative difference of all revenues and expendi-
tures, also considered the difference between fund assets and fund liabilities,
known as fund equity. The purpose of this policy is to establish a key element of
Financial Overview & Policies
The Height of Desert Living 51
Financial Overview & Policies
the financial stability of the Town by setting guidelines for fund balance. It is es-
sential that the Town maintain adequate levels of fund balance to mitigate finan-
cial risk that can occur from unforeseen revenue fluctuations, unanticipated expen-
ditures and similar circumstances. The fund balance also provides cash flow liquid-
ity for the Town’s general operations. Fund balance is an important indicator of the
Town’s financial position and adequate reserves must be maintained to allow the
Town to continue providing services to the community during periods of economic
downturns and/or unexpected emergencies or requirements.
The level of fund balance is related to the degree of uncertainty that the Town
faces. A prudent level of financial resources is necessary to protect against the
need to reduce service levels or raise taxes and fees due to temporary revenue
shortfalls or unpredicted one-time expenditures. With the Town dependency upon
State Shared income and State Shared sales tax revenues for approximately one
third of the General Fund budget, there is increased opportunity for fluctuation.
Additionally, a significant portion of Town revenue is received from sales taxes –
both State Shared and local – which are sensitive to fluctuations in the economy.
Therefore, the level of reserves needs to be sufficient to ensure stability in ongoing
government operations during a slowdown in the economy or legislative changes
to the revenue sharing formula.
Fund balance is one of the most widely used elements of state and local govern-
ment financial statements by (1) municipal bond analysts through credit reviews
and ratings, (2) taxpayer associations, (3) research organizations and oversight
bodies, (4) state, county and local legislators and officials, (5) financial statement
users and (6) reporters.
Other objectives that influence the size of the fund balance are:
1. Credit reviews performed by municipal bond analysts.
2. Preserving or improving the Aa3 bond rating.
3. Maintaining a positive trend to historical fund balances.
4. Maintaining a rating equal to or better than surrounding communities.
The Governmental Accounting Standards Board (“GASB”) has found that useful-
ness and value of fund balance information provided is significantly reduced by
misunderstandings regarding the message that it conveys and the inconsistent
treatment and financial reporting practices of governments. GASB issued a pro-
nouncement, GASB Statement No. 54 (“GASB 54”), which applies to all financial
reports of all state and local governmental entities; GASB 54 intended to improve
financial reporting by providing fund balance categories and classifications that will
be more easily understood.
Fund Balance Categories
An accounting distinction is made between portions of fund balance that are
spendable and nonspendable. These portions are broken into five categories:
The Height of Desert Living 52
Nonspendable fund balance—Includes amounts either not in spendable
form or legally or contractually required to be maintained intact. This
amount includes inventory, prepaids, and non-current receivables such as
long-term loan and notes receivable and property held for resale (unless the
proceeds are restricted, committed or assigned).
Restricted fund balance—Includes amounts that are either (1) externally
imposed by creditors (such as through debt covenants), grantors, contribu-
tors, or laws or regulations of other governments or (2) imposed by law
through constitutional provisions or enabling legislation. Restricted fund bal-
ance means “restricted net assets” as defined in the government-wide
Statement of Net Assets, GASB Statement No. 34, as amended by GASB
Statement No. 46.
Committed fund balance—Includes amounts that are committed for spe-
cific purposes by formal action of the Town Council. Amounts classified as
“committed” are not subject to legal enforceability like restricted fund bal-
ance; however, those committed amounts cannot be used for any other
purpose unless the Town Council removes or changes the limitation by tak-
ing the same form of action it employed to previously impose the limitation.
The action to commit fund balances must occur prior to year end; however,
actual amounts can be determined in the subsequent period.
Assigned fund balance—Includes amounts that are intended by the Town
to be used for specific purposes, but are neither restricted nor committed.
Intent should be expressed by the Town Council itself or a subordinate high-
level body or official possessing the authority to assign amounts to be used
for specific purposes in accordance with policy established by the Town
Council. This assignment would include any activity reported in a fund other
than the General Fund that is not otherwise restricted more narrowly by the
above definitions. The Town is not allowed to assign balances that result in
a residual deficit.
Unassigned fund balance—Includes any remaining amounts after apply-
ing categories above (amounts not classified as nonspendable, restricted,
committed or assigned). Planned spending in the subsequent year’s budget
would be included in the unassigned fund balance category. The General
Fund is the only fund that will report a positive unassigned balance.
General Fund
The fund balance of the Town General Fund may consist of up to five components,
as described previously. In order to satisfy the objective of maintaining a bond rat-
ing equal to or better than surrounding peer communities, a combined General
Fund operating fund balance of at least 30% of revenues is recommended.
Financial Overview & Policies
The Height of Desert Living 53
Committed Fund Balance. The Town will maintain a committed fund balance in the
General Fund of 20% of the average actual General Fund revenues for the preced-
ing five fiscal years, indicating stable fiscal policies. The maintenance of this fiscal
balance is a particularly important factor considered by credit rating agencies in
their evaluation of the credit worthiness of the Town. It is of primary importance
that the Town’s credit rating be protected.
1. Rainy Day Fund to be Maintained. As a component of the Committed fund
balance, the Town will maintain a Rainy Day Fund, separate and apart from the
Unassigned General Fund, which shall be designated for use in the event of an
unanticipated expenditure or loss of revenue. The Rainy Day Fund balance at
the end of any fiscal year will be equal to a minimum of 20% of the average
actual General Fund revenues for the preceding five fiscal years. This contin-
gency will provide for the temporary financing of an unforeseen nature for that
year. Expenditures for these emergency or unforeseen appropriations can only
be undertaken with Town Manager approval and only if funds are not available
in the department requesting the contingency funding.
2. Guidelines for Rainy Day Fund. In order to achieve the objectives of this pol-
icy, and to maintain sufficient working capital and a comfortable margin of
safety to address emergencies and unexpected declines in revenue without bor-
rowing, the following guidelines shall be adhered to by the Town Manager,
Town staff and Town Council:
A. Deposit Rules. At the end of each fiscal year, the Town Council shall
transfer 5% of any surplus revenues (before transfers to the Capital Pro-
jects Fund) to the Rainy Day Fund. Deposits shall be made as set forth
herein until the Rainy Day Fund balance is equal to at least 20% of the
average actual General Fund revenues for the preceding five fiscal years.
B. Use Rules. Rainy Day Funds may only be expended for any one of the
following purposes or under the following circumstances:
1. To replace the loss of more than 25% of the Town’s local share of
State Shared revenues received pursuant to ARIZ. REV. STAT. § 43-
206.
2. For any event that threatens the health, safety or welfare of the
Town’s citizens.
3. For any event that threatens the fiscal stability of the Town.
4. To address any matter declared as an emergency by the Governor or
the Mayor.
C. Withdrawal Rules. All withdrawals from the Rainy Day Fund shall be sub-
ject to the following rules:
1. Any appropriation shall require the approval by at least 2/3 of the en-
tire Town Council.
Financial Overview & Policies
The Height of Desert Living 54
2. The maximum amount of Rainy Day withdrawals in any fiscal year
shall not exceed one-half of the total balance in the Fund.
D. Replenishment Rules. Any amounts withdrawn from the Rainy Day Fund
shall be replenished as follows (and such repayment shall be in addition
to the annual deposits set forth above):
1. All amounts shall be repaid in not more than five years, in annual in-
stallments of not less than 1% of the previous fiscal year General
Fund balance.
2. Repayments shall be appropriated as part of the annual budget adop-
tion.
Assigned Fund Balance. The Town will maintain an assigned fund balance in the
General Fund of a minimum 10% of the average actual General Fund revenues for
the preceding five fiscal years. This assigned fund balance will be assigned for (1)
“pay-as-you-go” capital replacement expenditures, (2) vehicle or equipment re-
placement, (3) capital projects, (4) prepaying or defeasing existing Town debt or
(5) any other expenditure that is non-recurring in nature. The 10% is the mini-
mum and may be increased to accelerate accumulation of funds for a large capital
expenditure. To the extent these balances are expended, additional funds neces-
sary to restore this additional 10% amount will be provided in at least approxi-
mately equal contributions during the five fiscal years following the fiscal year in
which the event occurred. The assigned General Fund balance can be authorized
for expenditure only in accordance with Resolution 2012-02 adopted by the Mayor
and Town Council on June 7, 2012, as may be amended from time to time.
Unassigned Fund Balance. Funds in excess of the balances described in the pre-
ceding paragraphs will be unassigned General Fund balance, unless otherwise as-
signed in accordance with GASB 54. By Resolution, the Town Council has allocated
General Fund surplus funds to be (1) transferred to the Rainy Day Fund, (2) used
to supplement “pay as you go” capital replacement expenditures in the Capital
Projects Fund or (3) used to prepay or defease existing Town debt. These funds
may not be used to establish or support costs that are recurring in nature. During
the annual budget process, the Town Manager will estimate the surplus or deficit
for the current year and prepare a projection of the year-end unassigned General
Fund balance. Such projection will include an analysis of trends in fund balance
levels on an historical and future projection basis.
The Finance Director is authorized to assign available fund balance for specific pur-
poses in accordance with GASB 54. It is the policy of the Town that expenditures
for which more than one category of fund balance could be used, that the order of
use is: Nonspendable fund balance, restricted fund balance, committed fund bal-
ance, assigned fund balance and unassigned fund balance.
These guidelines will be reviewed by the Town Manager periodically following
adoption (or sooner at the direction of the Town Council).
Financial Overview & Policies
The Height of Desert Living 55
Special Revenue Funds
1. HURF. The Highway User Revenue Fund (“HURF”) is restricted in use
solely for street and highway purposes. The fund depends upon State
Shared revenues for over 90% of annual revenues. The restricted fund bal-
ance will be based on the minimum requirement as specified in the schedule
for projects funded with Special Revenue or grant funds. The schedule will
be reviewed on an annual basis to determine the required amount to be set
aside as restricted fund balance.
2. Excise Tax Funds. The excise tax funds are committed funds that the
Town Council may dedicate for specific purposes by resolution or as part of
the annual budget adoption.
Debt Service Funds
The Debt Service Fund is established for the payment of principal and interest on
bonded indebtedness and as such is a restricted fund. Revenues are derived from
a property tax levy, pledged excise taxes, municipal property lease payments and
shared revenues. Revenues are received in amounts sufficient to pay the annual
debt service payment; therefore, the restricted fund balance will be no less than
the annual debt service payment due on July 1 of the new fiscal year and no more
than the annual debt service payment due on July 1 plus an amount equal to the
average annual delinquency factor based on the prior three years’ delinquency
rates.
Capital Projects Funds
A Capital Projects Fund has been established to allow the Town to accumulate
monies for (1) purchase of land or buildings, (2) improvements to Town-owned
properties, (3) grant matches associated with capital improvements, (4) public
safety projects and equipment purchases, (5) economic development projects and
(6) such other capital projects as determined by the Town Council. The Capital
Projects Fund will be funded by: (A) sales of real and personal property belonging
to the Town; (B) General Fund transfer of any excess revenues collected over
budgeted and unexpended appropriations not needed to meet fund balance re-
quirements or re-appropriation; and (C) interest earnings on the balance of the
fund invested per the Town’s investment policy. Accounted for separately, but con-
sidered part of the Capital Projects Fund, are accumulated development fees col-
lected pursuant to ARIZ. REV. STAT. § 9-463.05 that are assessed on new construc-
tion for the purpose of funding growth. These funds are restricted to growth-
related capital expenditures as designated in the Town’s adopted Infrastructure
Improvements Plan. The fund balance will be established each fiscal year during
the budget process depending on planned expenditures but cannot exceed accu-
mulated revenues. The Town shall first be entitled to recoup the cost of any capital
improvements, infrastructure, marketing or sales-related costs associated with the
disposition of property before crediting the Capital Projects Fund (for funds other
than development fees). The Town Council may approve the uses of the Capital
Projects Fund as a part of its annual budget or by motion and affirmative vote at
the time the expenditures are approved.
Financial Overview & Policies
The Height of Desert Living 56
Financial Overview & Policies
FINANCIAL PLANNING
Financial planning refers to the process of identifying resources and allocating
those resources among competing purposes. The primary vehicle for this planning
is the preparation, monitoring and analyses of the Town’s budget. It is increasingly
important to monitor the performance of the programs competing to receive fund-
ing.
1. Budget Adoption. The Town Manager shall prepare a proposed annual
budget, which shall be submitted to the Town Council and the public for re-
view in accordance with ARIZ. REV. STAT. § 42-17001, et seq. The Town will
budget revenues and expenditures on the basis of a fiscal year beginning
July 1 and ending the following June 30. The Town Council will adopt the
budget no later than June 30, and the Town Manager shall execute the
Town Council policies as set forth in the final adopted budget.
2. Budget Preparation. The Town Manager or authorized designee will prepare
a budget in accordance with the guidelines established by the Government
Finance Officers Association in its Distinguished Budget Award Program. The
proposed budget will contain the following:
A. Revenue estimates by major category, by major fund.
B. Expenditure estimates by department levels and major expenditure
category, by major fund.
C. Estimated fund balance by fund.
D. Debt service, by issue, detailing principal and interest amounts by
fund.
E. Proposed personnel staffing levels.
F. A detailed schedule of capital projects, including a capital improve-
ment program.
G. Any additional information, data, or analysis requested of manage-
ment by the Town Council.
3. Operating Budget. The operating budget will be based on the principle that
current operating expenditures, including debt service, will be funded with
current revenues, creating a balanced budget. The Town will not balance the
current budget at the expense of meeting future years’ expenditures; for
example, accruing future years’ revenues or rolling over short-term debt to
avoid planned debt retirement.
4. Revenue Sources. Ongoing operating costs should be supported by ongoing,
stable revenue sources. This policy protects the Town from fluctuating ser-
vice levels and avoids crises when one-time revenues are reduced or re-
moved. Revenues from growth or development should be targeted to costs
related to development, or invested in improvements that will benefit future
residents or make future service provision efficient.
The Height of Desert Living 57
5. Revenue Estimate. The Town Manager will provide an estimate of the
Town’s revenues annually for each fiscal year, as well as estimates of spe-
cial (grant, excise tax, etc.) revenues and interfund transfers.
6. Staffing. The budget will fully appropriate the resources needed for author-
ized regular staffing. At no time shall the number of regular full-time em-
ployees on the payroll exceed the total number of full-time positions author-
ized by the Town Council. All personnel actions shall be in conformance with
applicable Federal and State law and all Town ordinances and policies.
7. Budget Preparation Schedule. Annually, the Town Manager shall provide a
budget preparation schedule outlining the preparation timelines for the pro-
posed budget. Budget packages for the preparation of the budget, including
forms and instructions, shall be distributed to Town Departments in a timely
manner for the Department’s completion. Department Directors shall pre-
pare and return their budget proposals to the Administration Department,
as required in the budget preparation schedule.
8. Performance Measurement. Performance measurement indicators will be in-
tegrated into the budget process as appropriate.
9. Efficiency Analysis. Alternatives for improving the efficiency and effective-
ness of the Town’s programs and the productivity of its employees will be
considered during the budget process. Duplication of services and ineffi-
ciency in service delivery should be eliminated wherever they are identified.
10.Department Responsibility. Department Directors are required to monitor
revenues and control expenditures to prevent exceeding their total depart-
mental expenditure budgets. Department Directors shall immediately notify
the Town Manager of any exceptional circumstances that could cause a de-
partmental expenditure budget to be exceeded.
11.Quarterly Report. A quarterly report on the status of the General Fund
budget and trends will be prepared within 60 days of the end of each quar-
ter by the Town Manager or authorized designee. In addition, the quarterly
report shall include revenue and expenditure projections through the end of
the fiscal year.
12.Deficit. If a deficit is projected during any fiscal year, the Town will take
steps to reduce expenditures, increase revenues or, if a deficit is caused by
an emergency, consider using the Rainy Day Fund, to the extent necessary
to ensure a balanced budget at the close of the fiscal year. The Town Man-
ager may institute a cessation during the fiscal year on hirings, promotions,
transfers and capital equipment purchases. Such action will not be taken ar-
bitrarily or without knowledge and support of the Town Council.
Financial Overview & Policies
The Height of Desert Living 58
EXPENDITURE CONTROL
The Town Manager shall ensure compliance with the legally adopted budget. In ad-
dition, purchases and expenditures must comply with all applicable legal require-
ments.
1. Budgeted Expenditures. Expenditures will be controlled by an annual budget
at the departmental level. The Town Council shall adopt appropriations
through the budget process. Written procedures will be maintained for ad-
ministrative approval and processing of certain budget transfers within
funds.
2. Purchasing System and Policies. The Town will maintain a purchasing sys-
tem that provides needed materials in a timely manner to avoid interrup-
tions in the delivery of services. All purchases shall be made in accordance
with the Town’s purchasing policies, guidelines and procedures and applica-
ble State and Federal laws. The Town will endeavor to obtain supplies,
equipment and services as economically as possible.
3. Internal Controls. Expenditures will be controlled through appropriate inter-
nal controls and procedures in processing invoices for payment.
4. State Expenditure Limit. The State of Arizona sets a limit on the expendi-
tures of local jurisdictions. The Town will comply with these expenditure
limitations and will submit an audited expenditure limitation report, audited
financial statements and audited reconciliation report as defined by the Uni-
form Expenditure Reporting System (ARIZ. REV. STAT. § 41-1279.07) to the
State Auditor General each year.
5. Capitalized Assets. All assets of $10,000 or more will be capitalized and re-
corded in the Town of Fountain Hills Summary of Capital Assets.
REVENUES AND COLLECTIONS
All government employees are considered stewards of public funds. In order to
provide funding for service delivery, the Town must have reliable revenue sources.
These diverse revenues must be collected equitably, timely and efficiently.
1. Balanced Revenue Base. The Town’s goal is a General Fund revenue base
that is equally balanced between sales taxes, State Shared revenues, prop-
erty tax, service fees and other revenue sources.
2. Stable Revenue Base. The Town will strive for a diversified and stable reve-
nue base to shelter it from economic changes or short-term fluctuations and
in any one revenue source by doing the following:
Financial Overview & Policies
The Height of Desert Living 59
A. Establishing new charges and fees as needed and as permitted by law
at reasonable levels.
B. Pursuing legislative change, when necessary, to permit changes or
establishment of user charges and fees.
C. Aggressively collecting all revenues, late penalties, outstanding taxes
owed and related interest as authorized by law.
3. Monitoring Collection. The Town Manager or authorized designee will moni-
tor all taxes to ensure they are equitably administered and collections are
timely and accurate. Fees and charges should be based on benefits and/or
privileges granted by the Town, or based on costs of a particular service.
4. Intergovernmental Aid. The Town Manager or authorized designee should
pursue intergovernmental aid for those programs and activities that address
a recognized need and are consistent with the Town’s long-range objectives.
Any decision to pursue intergovernmental aid should include the considera-
tion of the following:
A. Present and future funding requirements.
B. Cost of administering the funds.
C. Costs associated with special conditions or regulations attached to the
grant award.
5. Cost Recovery. The Town will attempt to recover all allowable costs (both
direct and indirect) associated with the administration and implementation
of programs funded through intergovernmental aid. In the case of the Foun-
tain Hills Unified School District, the Town may determine to recover less
than full cost of services provided. In the case of State and Federally man-
dated programs, the Town will attempt to obtain full funding for the service
from the governmental entity requiring the service be provided. Allowable
costs will be determined based upon a “Cost Allocation Study” prepared pe-
riodically.
6. Growth Revenues. Local sales tax revenues are derived from several
sources with a significant portion from construction related activity. To en-
sure that the revenues from growth or development are targeted to costs
related to development, or invested in improvements that will benefit future
residents or make future service provision efficient, the Town will designate
50% of those one-time revenues to the Capital Projects Fund. Monthly,
these revenues will be transferred from the General Fund to the Capital Pro-
jects Fund for future appropriation.
Financial Overview & Policies
The Height of Desert Living 60
Financial Overview & Policies
USER FEE COST RECOVERY
User fees and charges are payments for voluntarily-purchased, publicly-provided
services that benefit specific individuals. The Town relies on user fees and charges
to supplement other revenue sources in order to provide public services.
1. Establishing Fees. The Town may establish user fees and charges for certain
services provided to users receiving a specific benefit. User fees and charges
will be established to recover as much as possible the direct and indirect
costs of the program or service, unless the percentage of full cost recovery
has been mandated by specific action of the Town Council. It is recognized
that occasionally competing policy objectives may result in reduced user
fees and charges that recover a smaller portion of service costs.
2. Recalculation. Periodically, the Town will recalculate the full costs of activi-
ties supported by user fees to identify the impact of inflation and other at-
tendant costs.
CASH HANDLING POLICY
Collecting and controlling cash at the Town are very important functions. The Cus-
tomer Service Representatives and Permit Technicians are the Town’s cash han-
dling agents. Strong internal controls for cash collection and handling are neces-
sary to prevent mistreatment of Town funds and to safeguard and protect employ-
ees from unwarranted charges of mishandling funds.
Historical practices shall not constitute justification for deviation from these proce-
dures. The material contained in this Section supersedes any previous policies and
procedures regarding the handling of cash followed within the Town and/or within
Departments. The Finance Division will conduct periodic reviews of cash handling
procedures. Any amendments to the policies require Town Council approval, but
the Town Manager may make interpretations and exceptions to the policies con-
tained in this Section.
1. Individual Responsibilities. All cash transactions are to be processed by
Town staff (including cash, credit cards, checks, etc.) and not volunteers.
Any Department Director or manager with responsibilities for managing
Town cash receipts and those employees who are entrusted with the re-
ceipt, deposit and reconciliation of cash for Town-related activities shall be
responsible for knowledge of and compliance with this Section. A reference
to this Section should be included as part of all departmental policies and
procedures.
2. Establishing Cash Handling Sites. Ideally, from a control perspective, col-
lecting and controlling cash should be centralized in one location; however,
that is not always possible or practical. As a result, the collection of money
is, in part, decentralized. The Finance Division must authorize all cash han-
dling sites, including one-time requests for cash for special events. Depart-
The Height of Desert Living 61
ments requesting status as a cash handling site (or special events where
money is being collected and a cash float is needed) must submit a request
to the Finance Division at least 24 hours prior to the special event that in-
cludes:
A. Reason(s) why cash handling site or cash float is needed.
B. A list of the personnel involved with the cash handling site, descrip-
tions of their duties and how segregation of duties will be maintained.
C. Whether a change drawer will be needed.
D. A description of the reconciliation process, including frequency of rec-
onciliation.
E. A description of the process for safeguarding cash until it is depos-
ited.
F. A schedule of how often and where cash deposits will be made.
3. Procedures for Cash Collection.
A. “Cash” is defined as any of the following accepted methods of payment
for Town transactions:
(1) Cash (coin and currency).
(2) Checks (made payable to the Town, no third party checks).
(3) Credit Cards (MasterCard, Visa, Discover, American Express-ACTIVE
Net only).
(4) Money Orders.
B. Cash should be physically protected through the use of vaults, safes,
cash registers, etc. Each Department is responsible to make the neces-
sary provisions to properly safeguard the cash receipts in its area and
maintain the necessary safe or vault that will ensure the security. Gener-
ally, any amount of cash on hand must be maintained in a vault or heavy
safe (one which cannot be easily moved by two persons using a hand
cart). Cash should not be retained in desk drawers or standard file cabi-
nets without a locking mechanism; petty cash must be secured in a
locked file cabinet and keys should be secured separately.
C. The cash drawer should be kept shut when not in use and after each
transaction. The cash drawer, when open, should not be left unattended
when it contains money. The contents of cash drawers should be placed
in a safe, vault, or an approved, locked location after each day; all safes
are to be kept locked.
4. Receipts.
A. Procedures must be in place to record the daily beginning and ending re-
ceipt numbers of the cash register, and include safeguards to prevent
manipulation of register totals, receipt numbers, etc. Automatic number-
Financial Overview & Policies
The Height of Desert Living 62
ing of receipts through a computerized system is an acceptable alterna-
tive.
B. Receipts should be generated from either receipt books or cash register
receipt system.
C. Cash registers must be programmed to issue receipts, which shall con-
tain all information required by the accounting system to properly credit
and track payments.
D. Receipt books, if issued for special events, must be issued in sequential
order. All books should be accounted for from the time of delivery and
returned to the Finance Division.
E. Only those receipt books that have been distributed by the Finance Divi-
sion may be used.
F. At a minimum, sequential, pre-numbered receipt forms must contain the
following information:
(1) Date issued.
(2) Cashier and/or Department issuing the receipt.
(3) Name of payor (not the department name or revenue source).
(4) Net amount received.
(5) Sufficient information to identify the purpose of the payment.
(6) Form of payment (cash, check, credit card, etc.).
G. The receipt forms should also:
(1) Contain all available identifying numbers and other pertinent, de-
scriptive information including invoice numbers.
(2) Be issued in a minimum of two copies, one for the payor and one to
accompany the deposit.
(3) Never be altered; if any type of change is necessary, all copies of the
receipt must be clearly marked “void” and a new receipt issued.
(4) Be filed sequentially and retained by the Department (including void
receipts).
5. Cash Received in Person.
A. When a customer produces a mutilated bill (where a portion is missing),
the receiver should request that the customer have a bank redeem the
bill. No bill will be considered for acceptance if both serial numbers are
not present.
B. A printed receipt must be issued for each payment received when the
customer pays in person. At a remote location (for special events), man-
Financial Overview & Policies
The Height of Desert Living 63
ual pre-numbered receipts may be used when cash register receipts are
not available.
C. Departments may not accept post-dated checks, IOU’s, or third party
checks.
D. All cash received must be recorded through the computerized accounting
system (MUNIS and/or ACTIVE Net) with computer-generated official
Town cash receipts. When a cash handling site with a computerized ac-
counting system has to use temporary cash receipts, those temporary
receipts must be converted over to computerized receipts as soon as
possible. If the conversion cannot be accomplished within 48 hours, the
cash should be deposited into the Department’s safe and tracked in de-
tail until it is recorded on the computerized accounting system.
E. The customer must be presented an official Town receipt form with a du-
plicate record being retained by the receiving Department. All numbered
receipts must be accounted for, including the original of voided receipts.
F. The cash handling site must maintain a clear separation of duties. An in-
dividual should not have responsibility for more than one of the cash
handling components: collecting, depositing, disbursement and reconcil-
ing.
G. The procedures below are to be followed to safeguard the employee and
the cash:
(1) Account for cash as soon as is it received – count the cash in front
of customer.
(2) Keep cash received in view of the customer until the transaction is
complete.
(3) If change is required, count all cash and change in front of cus-
tomer.
(4) Reconcile the funds received to the computerized accounting system
cash report or to the total of the temporary receipts at the end of
the day or at the end of each shift and balance the receipts.
(5) Immediately place all cash in a cash drawer, safe or other secure
place until deposited. A secure area for processing and safeguarding
funds received should be provided and restricted to authorized per-
sonnel.
(6) Personal transactions with Town cash funds are prohibited. Monies
may never be borrowed nor loaned from cash funds, nor may per-
sonal checks be cashed from receipts.
(7) All employees paying for Town services (rentals, movie tickets, ani-
mal license, business license, etc.) must be rung up by a different
employee under a separate user ID.
(8) Deposit all cash intact and not intermingled or substituted with
other cash.
Financial Overview & Policies
The Height of Desert Living 64
(9) Pay refunds or expenditures through the appropriate Town bank ac-
count on a Town-generated check from the main accounts payable
account or petty cash for the smaller accounts. If the original pay-
ment was made using credit/debit card, then refunds will be issued
through the credit card per credit card regulations.
(10) Provide printed receipts generated by the point of sale (POS) pro-
gram for every transaction involving money.
(11) Voided cash receipts must be approved and initialed by a supervisor
before the daily deposit is done, noting the reason for voiding the
transaction.
(12) Deposit daily cash report and cash promptly at the end of each day
into the Finance Division safe.
(13) Place cash in amounts over $500.00 in the Finance Division safe im-
mediately following the transaction until the end of day close out.
(14) Cashiers should enter transactions using their personal logins
(switch user) during a single shift.
(15) All packaged coin or strapped currency received as payment should
be removed from the package or straps and verified.
H. Cashing checks from Town deposits, borrowing cash for personal use,
lapping receipts to cover shortages in cash receipts, withholding checks
for deposit in order to float checks, commingling personal and Town
funds and modifying cash records are all serious offenses and may result
in discipline up to and including immediate discharge from employment.
6. Cash Received Through the Mail.
A. When mail is opened, if the cash received is not credited directly into the
appropriate Town account or issued a receipt through a computerized ac-
counting system, a log of the checks, credit card transactions and or
cash should be prepared and submitted to the Finance Division. The log
should include the customer’s name, amount received, check number
and any other information available that may assist in proper allocation
of the funds. The envelope also should be retained as part of the records.
B. When mail is opened, checks must be endorsed promptly with a restric-
tive endorsement stamp. Checks must be stored in a safe or other secure
place approved by the Finance Division until deposited.
C. Unidentified receipts must be deposited to a depository account ap-
proved for such purposes. All reasonable attempts should be made to
identify the correct account and transfer the funds.
7. Check Acceptance.
A. The Federal Reserve has established a regulation to standardize check
endorsements:
Financial Overview & Policies
The Height of Desert Living 65
(1) Checks must be made payable to the Town of Fountain Hills and
endorsed promptly with a restrictive endorsement stamp payable
to the Town of Fountain Hills. The endorsement stamps must be
distributed by the Finance Division; this stamp protects the check
if lost or stolen.
(2) All depositor’s endorsements are limited to the top 1.5 inches on
the back side of the check, at the trailing edge of the check. This
area is where endorsements are normally placed. If you look at
the face of the check, the endorsement area is directly behind
where “Pay to the Order of” is printed.
(3) Any check that has been endorsed may not be returned to the
customer. Any marks below the 1.5 inches on the check may ob-
scure the bank routing number, cause delays in returning checks,
and forfeit the Town’s right to recovery. The purpose of this regu-
lation is to speed collection and returns.
(4) The endorsement must include the following:
FOR DEPOSIT ONLY
TOWN OF FOUNTAIN HILLS
[Account Number]
(5) Checks should have the customer information pre-printed on the
face of the check. Bank issued/generated checks are acceptable.
(6) Personal checks from employees for cash may not be cashed at
any counter in a Town facility.
(7) Checks or credit card transactions will not be cashed or processed
for more than the amount of purchase. Departments are not au-
thorized to return currency to the payor in the event that the
check exceeds the amount due to the Town.
B. Be sure that the name, branch, city and state where the drawer’s bank is
located is printed on the check.
C. The Town will not accept a check that is:
(1) Illegible or not written out clearly; checks should be written out in
blue or black ink only.
(2) For anything other than the exact amount (no change will be
given).
(3) A third party check (that is, checks made out to someone other
than the Town).
(4) Altered or changed.
(5) Undated, post-dated or stale dated (older than six months).
(6) Not signed.
(7) A starter check, i.e. a check without the name, address and check
number on the face of the check.
(8) Not in U.S. funds.
(9) From a foreign bank, even if payable in U.S. funds.
Financial Overview & Policies
The Height of Desert Living 66
(10) Transfer checks.
D. If the written amount on a check does not match the numerical amount,
the written amount will govern.
E. Money orders should be filled out by the customer in the presence of
Town staff; the customer must countersign and write Town of Fountain
Hills in the payee section.
8. Credit Card Acceptance.
A. Credit cards accepted are Visa, MasterCard, Discover and American Ex-
press (ACTIVE Net only).
B. When presented with a credit card, the Department cashier shall:
(1) Verify that the card has not been altered and is not expired.
(2) Check customer identification to verify that the name on the card
and the account name are the same, unless someone is paying for
other family members.
(3) Retain the credit card until the transaction is complete.
(4) Enter the credit card transaction by swiping the card through the
terminal on the keyboard; if the keyboard does not have a termi-
nal, the swipe reader is not functioning or payment is being taken
over the telephone, the credit card number should be entered
manually when prompted by ACTIVE Net or Class software pro-
grams.
(5) If the credit card information is being input from a paper registra-
tion form that includes the card number and payor signature,
shred or permanently mark over the portion of the form that in-
cludes the credit card information as soon as the transaction is
complete and the card is accepted.
(6) If receiving credit card information over the phone, verify the
caller’s name as it appears on the card, verify the amount to be
processed, enter the credit card number, expiration date and se-
curity code directly into the ACTIVE Net or Class program – imme-
diately shred any piece of paper where the information can be
viewed or taken.
9. Balancing Cash Receipts.
A. All funds collected must be balanced daily, by mode of payment, by com-
paring the total of the cash, checks and credit cards to the computerized
accounting reports, to the manual receipts totals, including the totals of
the money received by mail. All cash receipts and supporting documen-
tation (daily deposit slip, system receipts, and system reports) should be
transferred daily to the accounting system and all discrepancies should
be resolved before the end of the day/shift.
Financial Overview & Policies
The Height of Desert Living 67
Financial Overview & Policies
B. Daily cash counts and reconciliations will be performed on a random ba-
sis by the Accountant or other senior Finance Division staff member.
These reconciliations should be signed and dated by the reviewer. The
total monthly receipts should be balanced with the monthly bank account
statements and accounting system monthly reports and all discrepancies
should be resolved.
C. Currency and coin must be reconciled separately from checks, credit
cards and money orders by comparing actual cash received to the cash
total from the cash report or to the sum of the cash sales from the man-
ual receipts.
D. Over/short amounts must be separately recorded, investigated and re-
solved to the extent possible as set out in the over/short portion of this
Section.
E. Because balancing can be a time-consuming task and requires attention
to detail, it is recommended that each cashier pre-balance his/her own
drawer periodically during the day.
NOTE: On the rare occasion that a check needs to be forwarded to an-
other party by the Town of Fountain Hills, the check cannot be en-
dorsed. Any of the following positions are authorized to approve this
receipt without endorsement: the Town Manager, the Finance Direc-
tor and the Town Clerk. Approval to accept this instrument in this
manner requires approval from one of the Town’s authorized signato-
ries in writing prior to the presentation of the instrument.
F. End of day close out process for cash collection points includes the fol-
lowing:
(1) Two signatures on the daily cash report before submitting to the
Finance Division.
(2) Total deposit must match the printed report from the software
program.
(3) Deposits are turned in daily and deposited in the Finance Division
safe by the responsible party.
10. Cash Over & Short.
A. A daily accounting of cash received should be balanced against the total
amount on the daily reports run by the Department. Any amount that is
over or short shall be reported on the same day to the Department Di-
rector and the Accountant.
B. The discipline procedures set forth below should be followed if the estab-
lished dollar limits and frequency of overages and/or shortages are ex-
ceeded. The current established dollar limit is five dollars. A log should
The Height of Desert Living 68
be established to record any overages and shortages, and the em-
ployee’s name and date. Patterns, frequencies and inconsistencies should
be noted on the employee’s performance review. Overages or shortages
of $50.00 or more are to be reported to the Finance Director.
C. Warnings or exceptions involving cash overages or shortages shall be re-
tained in the employee’s permanent file.
D. If the shortage is the result of a suspected or documented theft, the
shortage must be reported immediately and in writing to the Accountant,
the Finance Director and the Town Manager who will submit to law en-
forcement for investigation, regardless of amount.
E. Employees who handle cash are expected to be careful and accurate and
to balance their funds each day without overages or shortages. Failure to
follow internal controls and checks and balances as approved by the Fi-
nance Division is considered to be at least negligence and could be con-
sidered misconduct subject to the following disciplinary procedures:
(1) Verbal Warning. A verbal warning will be given if an employee has:
(i) Two or more over/shorts in any 90-day period (regardless of the
amount).
(ii) Cumulative over/shorts of $75.00 or more in any 30-day period.
(2) Written Warning.
(i) After an employee has received two verbal warnings, the third
warning will be in the form of a written warning. A fourth warning
will be subject to disciplinary action as determined by the Depart-
ment Director.
(ii) A written warning will be issued if an employee exceeds a cumu-
lative total of $100.00 or more cash short in any month regard-
less of the number of verbal warnings.
11. Returned Check Procedures.
A. Any checks returned by the Town’s depository bank as uncollected shall
be sent to the Finance Division. Examples of returned checks include:
non-sufficient funds (NSF), account closed, payor’s signature missing,
refer to maker and post-dated or stale-dated checks.
B. When a check is returned, the Finance Division prepares a negative entry
to the revenue journal, debiting the originating account for the amount
of the check and at the same time assessing a service fee in the amount
set forth in the Town’s adopted fee schedule. It is the responsibility of
the Department that was credited with the revenue to notify the check
writer and use due diligence to collect the amount of the check and the
Financial Overview & Policies
The Height of Desert Living 69
Financial Overview & Policies
service fee. The check writer will be prohibited from receiving Town ser-
vices until the Town is paid the full amount, plus the returned check fee.
Restitution should be in the form of currency, money order, cashier’s
check or certified check. The Finance Division will maintain an aging re-
port on all non-collectable items; this report will be submitted monthly to
the Finance Director.
C. When restitution is obtained, the same account should be used that was
used on the negative entry and the deposit should be transferred to the
Customer Service Representative for inclusion in the daily deposit.
D. If after proper due diligence is performed, collection has not been made,
the Accountant may be consulted regarding returned items that remain
uncollected for further action through the State.
12. Preparation of Deposits (performed by the Finance Division).
A. The Finance Division shall prepare all deposits.
B. All checks must be made payable to Town of Fountain Hills and en-
dorsed. A calculator tape of the checks should be included with the
checks bundled together.
C. Cash must be recorded on the deposit slip in the appropriate space.
D. Only depository-issued deposit slips, including the appropriate account
number(s) and sub-code(s) are to be used.
E. Someone not involved with collecting the cash, opening the mail or rec-
onciling the deposit must prepare the deposit.
F. Deposit from the Municipal Court should be secured in locking deposit
bags, which are available from the bank.
G. Trips to the bank should be at random times during each day.
13. Exceptions to Cash Handling Policy.
A. Any exception to this Section must be approved in writing by the Depart-
ment Director and requires the concurrence of the Finance Director. For
example, in cases where there is not enough staff available to maintain
complete separation of duties, an alternate process to safeguard Town
funds must be established and approved by the Finance Director. Re-
quests for exceptions to these procedures must be submitted to the Fi-
nance Director in writing.
The Height of Desert Living 70
B. Town personnel are prohibited from depositing Town cash into checking
or other bank accounts unless the account has been set up by the Fi-
nance Division.
14. Records Retention. All cash receipts and related documents must be main-
tained in accordance with Records Retention Schedules pursuant to ARIZ.
REV. STAT. §§ 39-101 through 39-103 and 41-151.15 through 41-151.19.
Accounting reports, deposit slips, credit card receipts, copies of manual
cash receipts, etc. should be kept for the period specified by the Records
Retention Schedules.
DEBT POLICY
The purpose of this debt policy is to provide for the preservation and enhancement
of the Town’s bond ratings, the maintenance of adequate debt service reserves,
compliance with debt instrument covenants and provisions and required disclo-
sures to investors, underwriters and rating agencies. The Town’s overall debt man-
agement policy is to ensure that financial resources are adequate in any general
economic situation to not preclude the Town’s ability to pay its debt when due.
These policies are meant to supplement the legal framework of public debt laws
provided by the Arizona Constitution, State Statutes, Federal tax laws and the
Town’s current bond resolutions and covenants.
1. General.
A. The Town will (1) use current revenues to pay for short-term capital
projects, repair and maintenance items and (2) reserve long-term debt
for capital improvements with useful lives of ten years or more. The
Town will not use long-term debt to fund current governmental opera-
tions and will manage its cash flow in a fashion that will prevent any bor-
rowing to meet working capital needs. However, exclusive reliance upon
“pay-as-you-go” funds for capital improvements requires existing resi-
dents to pay for improvements that will benefit new residents who relo-
cate to the area after the expenditure is made. Financing capital projects
with debt provides for an “intergenerational equity,” as the actual users
of the capital asset pay for its cost over time, rather than one group of
users paying in advance for the costs of the asset. Where there is a
benefit to all future residents, debt financing should be given considera-
tion.
B. To increase its reliance on current revenue to finance its capital im-
provements, and promote a “pay-as-you-go” philosophy, the Town will
appropriate each year a percentage of current revenues to maintain a
minimum 10% of average actual General Fund revenues for the preced-
ing five fiscal years in the assigned fund balance.
Financial Overview & Policies
The Height of Desert Living 71
Financial Overview & Policies
2. Capital Improvement Program.
A. As part of the budget process each year, the Town Manager or author-
ized designee will prepare a capital spending plan that provides a de-
tailed summary of specific capital projects for the five fiscal years subse-
quent to the fiscal year presented. The plan will include the name of the
project, project schedule, capital cost by fiscal year and a recommended
specific funding source. The five year capital improvement program will
be developed within the constraints of the Town’s ability to finance the
plan.
B. The Town Manager and Department Directors will develop formal
ranking criteria that will be used in the evaluation of all capital projects.
The ranking criteria will give greatest weight to those projects that pro-
tect the health and safety of its citizens. “Pay-as-you-go” project financ-
ing shall be given the highest priority. Capital improvements that must
rely upon debt financing shall be accorded a lower priority and projects
with a useful life of less than ten years shall not be eligible for inclusion
in bond issues except in extraordinary circumstances.
C. Lease-purchase financing shall be undertaken only when the project is
considered essential to the efficient operation of the Town or to remove
expenditures that would exceed the State-imposed expenditure limita-
tion. The Town Manager or authorized designee shall be responsible for
ensuring that “pay-as-you-go” expenditures do not cause the State-
imposed expenditure limitation to be exceeded in any fiscal year.
D. All capital project requests will be accompanied by a description of the
sources of funding to cover project costs. Where borrowing is recom-
mended, a dedicated source of funds to cover debt service requirements
must be identified. All capital project requests will be required to identify
any impact the project may have on future operating costs of the Town.
The Town will seek grants to finance capital improvements and will favor
those projects that are likely to receive grant money.
E. All capital project appropriations and amendments to the capital im-
provement program must be approved by the Town Council.
F. The capital plan will include all equipment and facilities with a useful
life of greater than ten years and a cost greater than $50,000. Debt fi-
nancing shall not exceed the useful life of the infrastructure improve-
ment or asset.
G. The following steps shall be used to prepare the Capital Improvement
Program (“CIP”):
The Height of Desert Living 72
(1) Establish Capital Improvement policies.
(a) Time period the CIP will cover.
(b) Facilities/equipment that will be included in the CIP.
(c) How acquisition of multiple items (e.g. computers) will be
treated.
(d) Identification of projects that are expected to be undertaken,
but fall outside the time horizon of the plan.
(2) Adopt standards to rank project requests.
(a) Projects that address a public health or safety concern are
given top priority.
(b) Projects mandated by a court of competent jurisdiction or a
government with authority over the Town are equal with public
health or safety.
(c) Major maintenance (preservation of assets).
(d) Replacement of obsolete equipment (improving efficiency).
(e) Expansion to meet demand caused by growth.
(f) Coordination of projects to achieve cost savings.
(g) Availability of cash to finance improvements from current reve-
nues.
(h) Acquisition of open space.
(3) Perform and maintain a capital inventory and identify useful life.
(4) Identify projects.
(a) Status review of previously approved projects.
(b) Identification of new projects.
(c) Assess capital project alternatives.
(d) Complete project request forms.
(5) Assess funding sources.
(a) Available grants.
(b) Development fees shall be utilized to fund capital projects be-
fore pay-as-you-go and bond issuance financing.
(c) Developer contributions.
(d) Private contributions.
(e) Issuance of securities.
(f) Capital leases.
(6) Approve the CIP and budget.
(a) Town Council review.
(b) Public hearing.
(c) Adoption of the CIP and capital budget.
All capital project requests will be accompanied by a description of the
sources of funding to cover project costs. Where borrowing is recom-
mended, the source of funds to cover debt service requirements must be
Financial Overview & Policies
The Height of Desert Living 73
Financial Overview & Policies
identified. All capital project requests will be required to identify any impact
the project may have on future operating costs of the Town.
Department Directors will submit detailed descriptions of the useful life of
capital projects submitted in conjunction with the preparation of the Town’s
CIP. The Town Manager shall incorporate an estimate of the useful life of
proposed capital improvements in developing an amortization schedule for
each bond issue. If a short-lived asset or project (less than ten years) is in-
cluded in a bond issue then the bond amortization schedule shall be ad-
justed to reflect the asset’s rapid depreciation. At no time shall the amorti-
zation exceed the life of the asset.
3. Financing Alternatives.
A. Financing alternatives include, but are not limited to:
(1) Grants.
(2) Developer contributions.
(3) General Obligation (GO) Bonds – requires voter approval, sup-
ported by an ad valorem (property) tax.
(4) Revenue Bonds – repaid with dedicated revenue stream (HURF,
revenue generated by project).
(5) Municipal Property Corporation (MPC) Bonds – repaid with a
dedicated revenue source.
(6) Community Facilities District (“CFD”) or Special District Bonds –
supported by an ad valorem property tax, revenues of the dis-
trict or assessments of the cost of public infrastructure or en-
hanced municipal services.
(7) Capital leases – repaid within operating budget.
(8) Commercial paper (CP) or Bond Anticipation Notes (BAN) with
terms less than two years.
B. Town debt service costs (GO Bonds, Revenue Bonds, MPC Bonds,
Leases) shall not exceed 20% of the Town’s operating revenue in order
to control fixed costs and ensure expenditure flexibility. Improvement
District, CFD and Special District debt service is not included in this cal-
culation because it is paid by district property owners and is not an obli-
gation of the general citizenry. Separate criteria for CFDs have been es-
tablished and included within the Town’s CFD policy.
C. The Town shall comply with all U.S. Internal Revenue Service arbi-
trage rebate requirements for bonded indebtedness.
D. Where applicable, the Town will structure GO bond issues to create
level debt service payments over the life of the issue. The goal will be to
strive for a debt repayment schedule to be no more than 15 years; at no
time will the debt exceed 25 years.
The Height of Desert Living 74
E. Refunding bonds will be measured against a standard of the net pre-
sent value debt service savings exceeding 3% of the principal amount of
the bonds being refunded, or if savings exceed $750,000, or for the pur-
poses of modifying restrictive covenants or to modify the existing debt
structure to the benefit of the Town. Refinancings undertaken for other
reasons should proceed only when the advantages have been clearly
shown in a cost/benefit analysis of the transaction.
F. The Town will seek to maintain and, if possible, improve the current
bond rating in order to minimize borrowing costs and preserve access to
credit.
G. An analysis showing how a new issue combined with current debt im-
pacts the Town’s debt capacity and conformance with Town debt policies
will accompany every future bond issue proposal. The debt capacity
analysis should reflect a positive trend and include:
(1) Percent of debt outstanding as a percent of the legal debt limit.
(2) Measures of the tax and revenue base.
(3) Evaluation of trends relating to expenditures and fund balance.
(4) Debt service as a percentage of assessed valuation.
(5) Measures of debt burden on the community.
(6) Tax-exempt market factors affecting interest costs.
(7) Debt ratios.
H. MPC and contractual debt, which is non-voter approved, will be util-
ized only when a dedicated revenue source (e.g., excise taxes) can be
identified to pay debt service expenses. The project to be financed will
generate net positive revenues (i.e., the additional revenues generated
by the project will be greater than the debt service requirements).
I. The Town’s privilege/excise tax to debt service goal will be a ratio of at
least 2.5:1 to ensure the Town’s ability to pay for long-term debt from
this elastic revenue source.
4. Issuance of Obligations.
A. The Town shall select the underwriter and the paying agent/registrar
for each debt issuance based on competitive bid. The underwriter must
be a firm with an office in the Phoenix area and a record of prior working
relationships.
B. The request for proposals process will be designed to select the ser-
vice providers that offer the Town the best combination of expertise and
price. The Town is not required to select the firm offering the lowest
price, but a report must be prepared by the Town Manager providing jus-
tification to the Town Council for a recommendation when other than the
Financial Overview & Policies
The Height of Desert Living 75
Financial Overview & Policies
lowest bidder is chosen. The review of all proposals submitted shall be
the responsibility of the Town Manager.
C. The Town will sell bonds through public sale, online bidding process or
an accelerated bidding process unless the Town Council authorizes the
bond to be sold by negotiated sale or private placement.
D. The Town Manager or designee and Town Attorney will coordinate
their activities to ensure that all securities are issued in the most effi-
cient and cost-effective manner and in compliance with the governing
statutes and regulations. The Town Manager and the Town Attorney shall
consult and jointly select the bond counsel for a bond issue.
E. The Town Manager or authorized designee will seek a rating on all
new issues which are being sold in the public market if economically fea-
sible.
F. The Town will report all financial information on an annual basis and
notices of listed events in a timely manner, not in excess of ten business
days after the occurrence of event, to the rating agencies and the Mu-
nicipal Securities Rulemaking Board’s (“MSRB’s”) Electronic Municipal
Market Access (EMMA) system. The annual report will include, but not be
limited to, the Town’s annual Comprehensive Annual Financial Report
(CAFR) and other items specified in the Town’s continuing disclosure un-
dertakings.
G. Any institution or individual investing monies as an agent for the
Town shall do so in a manner consistent and in compliance with the
Town’s adopted Investment Policy.
H. The Town Manager or authorized designee will provide detailed draw
schedules for any project to be funded with borrowed monies. The Town
will invest the proceeds or direct a trustee to invest the proceeds of all
borrowings in a manner that will ensure the availability of funds as de-
scribed in the draw schedules.
I. The Town acknowledges the responsibilities of the underwriting com-
munity and pledges to make all reasonable efforts to assist underwriters
in their efforts to comply with Securities and Exchange Commission Rule
15c2-12 and MSRB Rule G-36. The Town will follow its adopted issuance
and post-issuance compliance procedures relating to its tax-exempt fi-
nancings.
The Height of Desert Living 76
Financial Overview & Policies
The Height of Desert Living 77
Budget Highlights
Budget Highlights
The Height of Desert Living 78
Budget Introduction
In FY09-10, the Town introduced program budgeting. Program budgeting is a
method of budgeting expenditures to meet programmatic objectives rather than
budgeting on a line-item basis. In program budgeting, specific performance objec-
tives or outcomes are defined and the costs to produce those outcomes are enu-
merated in the budget. With each year’s budget, we have moved closer to produc-
ing a true Program Budget. In FY15-16, the budget document continues with De-
partment level, Division level and Program level budgets. We believe program
budgeting will provide the citizens with a much better picture of the true cost of
providing Town services. For a summary of all Town programs, please see pages
112-114.
The proposed budget is based on revenue projections that are conservative and
based on the expectation that the local and national economy will continue at its
existing pace of moderate growth in revenues next fiscal year. Revenues for all
funds are $25.9M (excluding reserves) with expenditures of $37.9M with some
funds utilizing reserves for projects.
Budget Highlights
Operating Funds
55%
HURF
9%
Excise Tax Funds
2%
Special Revenue
Funds
9%
Debt Service Funds
13%
Capital Projects
Funds
13%
TOWN OF FOUNTAIN HILLS
REVENUES BY FUND TYPE
Total All Funds = $25.9M
General Fund
37%
HURF
7%
Downtown
Strategy
1%Downtown
Economic Dev
1%
Special Revenue
4%
Environmental
2%
GO Debt Service
6%
Eagle Mtn CFD
1%
MPC Debt Service
1%
Capital Projects
38%
TOWN OF FOUNTAIN HILLS
EXPENDITURES BY FUND
Total All Funds = $37.9M
The Height of Desert Living 79
It should be noted that State Shared sources of revenue are very sensitive to the
fluctuations of the economy as well as to annual legislative appropriations. Addi-
tionally, these revenues are distributed to cities and towns based on each munici-
pality’s population compared to that of the entire State. Some municipalities have
abundant available land for expansion and will continue to grow in population,
while others, like Fountain Hills, have fixed borders and limited population growth.
Over time, Fountain Hills will, therefore, represent a smaller and smaller percent-
age of the total and will be allocated a smaller percentage of State Shared reve-
nues. Past efforts to diversify the Town’s revenue sources by asking the voters to
approve a primary property tax have been unsuccessful which has necessitated
reductions in force while maintaining the existing level of service.
General Fund Budget Overview
The General Fund supports core services and is the largest fund with the greatest
potential for revenue fluctuations. Revenues from taxes, State Shared revenues,
license and permit fees, and charges for services provide the major resources to
fund programs and services delivered by the Town.
Almost 90% of the Town’s Gen-
eral Fund resources are derived
from the local sales tax and
State Shared revenues.
In FY08-09, the Town received
$14.8M in General Fund revenues
but dropped over $2M by FY12 to
$12.6M. The economic recovery
saw a return to a revenue stream
of $13.9M. The drop by FY13-14
reflects the reallocation of the
Vehicle License Tax revenue
(historically available for General
Fund expenditures) to the High-
way User Revenue Fund (HURF)
for pavement management.
Budget Highlights
Intergovernmental
35%
Permits, Licenses,
Fees
8%Building Revenue
4%
Local Taxes
53%
FY15-16 GENERAL FUND OPERATING
REVENUES
$13.5
$13.2
$12.6
$13.3 $13.2
$13.7 $13.9
$10.0
$12.0
$14.0
$16.0
FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 FY14-15 FY15-16
General Fund Revenues
(in millions)
The Height of Desert Living 80
The economic recession forced the Town to focus on the delivery of core services,
defined by the Town Council as:
Public Safety – Fire/Emergency Medical, Law Enforcement and Judicial
Administration – Economic Development, Finance, Human Resources, Infor-
mation Technology, Town Manager, Town Clerk
Development Services – Building Safety, Engineering, Planning, Code En-
forcement, Streets, Stormwater/Environmental Services, Facilities, Mapping
& Graphics
Community Services – Parks, Recreation, Senior Services, Community Cen-
ter, Tourism, Open Space and Trails
In addition to the focus on core services, the Town Council directed staff to de-
velop a new program in FY14-15 for funding maintenance capital – those projects
that are necessary to maintain the Town’s infrastructure but are not considered a
capital improvement program (i.e., under the $50,000 threshold for capital pro-
jects). During the upcoming year, staff will create a maintenance capital policy,
identify the projects that would fall under the new program and also identify a sus-
tainable funding source for those projects.
A long term goal has been to identify resources to create an asphalt replacement
program; this program would ensure that a sustainable and standardized program
would be appropriated annually for the Town’s 390 lane miles of roads.
Following is a brief summary of what is included in the proposed General Fund
budget for FY15-16:
Salaries and Benefits - After the staff reductions made between FY09-10 and
FY12-13, there remains a total of 52 full time equivalent employees (FTE) pro-
posed for FY15-16, compared to 115 FTE in FY01-02, and 80 FTE in FY09-10. Most
Town employees’ salaries and benefits are funded through the General Fund; sala-
ries normally include overtime, sick leave, vacation and a set aside for increases.
Staff is proposing a 2.5% salary adjustment for FY15-16. Because local govern-
ments are primarily a service industry, salaries and benefits comprise a major por-
tion of expenditures. For Fountain Hills, salaries and benefits represent 23% of the
proposed General Fund budget in FY15-16 and 10% of the total budget.
The chart on the right shows
that the number of Town em-
ployees is only slightly higher
than at the lowest level in over
fifteen years while the level of
service to the citizens has re-
mained constant.
Budget Highlights
108
115
106
77 77 82
87 88 87
80
61 58 57
51 51 52
40
50
60
70
80
90
100
110
120
FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16
Number of FTE Employees
The Height of Desert Living 81
Employee benefits include health, vision and dental insurance, employer taxes,
disability, workers’ compensation insurance, and employer match of retirement
contributions. The Town does not provide a defined benefit pension plan for em-
ployees but rather matches employee contributions into a 401(a) account main-
tained by the International City/County Managers Association (ICMA).
Contractual Services - The Town contracts with outside professionals for a num-
ber of services which represents 25% of the total budget (61% of the General
Fund). Two major contracts included in this category are:
1. Fire protection and emergency medical services ($3,306,680), currently un-
der contract with Rural/Metro Corporation – 3% increase; and
2. Police protection ($3,554,666), currently provided through the Maricopa
County Sheriff’s Office – 10% increase.
These two contracts alone represent 52% of the General Fund budget in FY15-16.
Contractual Services also includes annual landscape maintenance contracts, equip-
ment and vehicle repairs, and facilities maintenance (janitorial, building mainte-
nance, etc.). Maintenance of the Town’s 116 acres of parks, Town medians, dams,
and washes are provided by independent contractors. These contracts are solicited
through a bid process to obtain the most competitive price for the Town. With
pavement management a high priority, the Town is placing a priority on infrastruc-
ture maintenance that has been deferred ($1,000,000 in the HURF fund).
Maintenance/Utilities - In FY15-16, maintenance/utilities represent 7% of the
total General Fund budget. The Town owns ten buildings that require maintenance
on HVAC equipment, interior and exterior surfaces, electric and plumbing, fire sys-
tems, irrigation, etc. Town staff has been unable to dedicate the resources neces-
sary to maintain the buildings in an optimum condition; consequently future budg-
ets will require increasing amounts of maintenance funding to bring the buildings
up to standards.
Supplies and Services - Supplies and Services include operational costs such as
insurance, office supplies, etc. for Town Hall and other Town-owned buildings and
accounts for 4% of the operating budget. The Town owns the Library, the Mu-
seum, the Community Center, two fire stations, a vehicle maintenance facility, the
Kiwanis building, and the Community Theater building. Other items in this cate-
gory are postage and travel.
Capital Outlays - Capital outlays include the purchase of furniture and equip-
ment, and the improvement of Town facilities with a cost of at least $10,000 but
less than $50,000. Expenditures of $50,000 or more are included in the Capital
Improvement Program. The Town began, with the FY10-11 budget, the inclusion of
vehicle replacement charges to each department based on depreciation to be
transferred and expended within a Vehicle Replacement Fund.
Budget Highlights
The Height of Desert Living 82
HURF/Streets Fund Overview
The HURF/Streets Fund is a fund restricted to streets and transportation related
purposes. With an operational priority for pavement management, the revenue
from the Vehicle License Tax (VLT) will be appropriated within the HURF fund to be
used for pavement maintenance (not reconstruction). The available resources in
HURF are anticipated at $2.3M in FY15-16 which includes $888,838 from VLT.
Road maintenance has not been adequately funded for several years which has re-
sulted in serious degradation of the Town’s 186 miles of arterial and collector
streets. The FY15-16 program of work will continue to focus on resolving the long-
term fiscal needs for road maintenance.
The HURF/Streets fund provides funding for the following Town programs:
Streets Department—Administration
Adopt-A-Street
Legal Services
Open Space
Pavement Management
Street Signs
Traffic Signals
Vehicle Maintenance
Excise Tax Funds Overview
The Excise Tax/Downtown Fund was created in FY00-01 designating .1% of the
Town’s 2.6% local sales tax to downtown development. On April 18, 2013, the
Town Council established an additional fund by splitting the original Excise Tax/
Downtown Fund into two separate funds:
Downtown Strategy Fund (original Excise Tax/Downtown Fund )
Economic Development Fund
Both funds were funded originally through the dedicated .1% of local sales tax
with a 60/40 split—60% of sales tax revenues allocated to the new Economic De-
velopment Fund and 40% of sales tax revenues allocated to the Downtown Strat-
egy Fund. The residual fund balance of the Excise Tax/Downtown Fund as of
June 30, 2013, was included with any new revenue in the Downtown Strategy
Fund to be used towards Town Center infrastructure improvement and develop-
ment.
The Economic Development Fund, originally, was funded with 60% of the .1% lo-
cal sales tax to be available for any economic development purpose. The Economic
Development budget also included a proposal to create a new fund for Tourism in
the amount of $103,000 as well as implementation of the Economic Development
Budget Highlights
The Height of Desert Living 83
Plan adopted by the Council in March 2013. A resolution (2014 -50) was passed on
December 4, 2014, changing the allocations to 80% to the Economic Development
Fund and 20% to the Downtown Strategy Fund effective January 1, 2015.
Special Revenue Fund Overview
All special revenues (grants, etc) are received in the Special Revenue Fund unless
the item specifically has been budgeted in another fund, especially if the grant
pertains to a capital improvement project. The revenues and expenses for a grant
need to be equal and net to zero. If grants require a Town match, funds are trans-
ferred to the Special Revenue Fund from another fund to account for the differ-
ence.
With proceeds from a $63,000 grant from the State lottery funds (LTAF II), the
Town contracted with Valley Metro to conduct a study regarding future transit ser-
vices within the Town. The study was conducted within the community by Valley
Metro and the results shared with Town Council who then recommended that the
RideChoice program be adopted by the Town. Grant funds will continue to support
the program as long as they are available. The RideChoice program is open to resi-
dents with qualifying disabilities and those who are 65 years of age and older. It is
a voucher program that uses an electronic card to allow participants to use a taxi
for rides. The program helps residents who are without transportation get around
town or make connections to bus routes or Dial-a-Ride.
Included in the FY15-16 budget is an appropriation of $1.5M in the event that an
unanticipated grant becomes available. Other revenues in the Special Revenue
Fund are the Court Enhancement Fund, the Environmental Fund, and the Cotton-
woods Maintenance District Fund – these funds are assigned/restricted for specific
purpose and not available for general operations.
Debt Service Funds Overview
Total debt service revenues for FY15-16 are budgeted at $3.2 million including
secondary property taxes for voter approved bonds, transfers from the General
Fund for the Community Center and excise taxes to pay for Municipal Property
Corporation (MPC) debt (Community Center and mountain preserve). Revenues
are budgeted higher than expenditures to allow for a delinquency factor in uncol-
lected property tax revenues. The following is a summary of the debt payments for
FY15-16:
General Obligation Bonds (property taxes) $2.1 million
Municipal Property Corporation (excise taxes) $0.4 million
Eagle Mountain Facilities District (property taxes) $0.5 million
Budget Highlights
The Height of Desert Living 84
Capital Projects Fund Overview
The Capital Projects Fund resources are derived from one time construction sales
tax (50% of revenues – the other 50% funds operations in the General Fund) as
well as bond proceeds or other revenue sources. During the building boom prior to
2008, the Town accumulated approximately $10M in the Capital Projects Fund and
has been cautious about moving forward with projects during the recession.
Any proposed capital funding policy should include prioritization of projects based
on strategic plans, need, cost, life expectancy, etc. A revised policy will be pre-
sented to the Town Council in the near future.
Budget Highlights
Stormwater
Management/
Drainage
Projects
11%
Downtown
Improvement
Projects
2%
Facilities
Projects
21%
Parks &
Recreation
Projects
15%
Street/Sidewal
k Projects
37%
Traffic Signal
Projects
8%Vehicle
Replacement
Program
5%Contingency
1%
Projects by Project Type
Expenditures -FY16-20
General Fund
5%
Excise Tax Fund
3%
Grants
15%
Capital Projects
Fund
42%
Development
Fees
11%
Bonds
23%
Other
1%
Projects by Funding Source
Expenditures -FY16-20
The Height of Desert Living 85
The following project areas and funding source are programmed for FY15-16 with
total expenditures for capital projects budgeted at $14.3M which include:
$5.0M for Saguaro Boulevard reconstruction, funded with bonds
$3.7M for a new fire station relocation project, funded with CIP reserves
$0.9M in park improvements, funded with CIP reserves
$2.1M in wash channelization project, mostly grant funded
The complete list of projects is shown on pages 292-297.
The annual impact on the FY15-16 operating budget as a result of the proposed
capital improvement projects is expected to have minimal impact on maintenance
costs although the amount is unknown at this time. The projects are replacing ex-
isting roads, facilities and open space that require high maintenance due to their
age. No ongoing personnel related costs are anticipated from the completion of
these projects.
Development Fees Fund Overview
With limited funds from development anticipated, there are few capital projects
budgeted to be funded from Development Fees in the next fiscal year. However,
new legislation required that the Town update the Infrastructure Improvement
Plan (IIP) and conduct a revised development fee study prior to August 1, 2014.
This study was initiated in FY12-13, completed in FY13-14 and is the basis for
new fees. The study was approved and reduced the number of fee categories from
six to two:
Law Enforcement, Streets, Open Space and Library/Museum were elimi-
nated
Fire & Emergency and Parks/Recreation will remain
The fund balances remaining in the eliminated categories are included in the FY15-
16 expenditures to be used towards programs or projects that were included in the
original IIP.
Budget Highlights
The Height of Desert Living 86
Budget Highlights
Operating
Funds
Debt Service
Funds
Capital
Projects Funds
Non-Major
Funds Total
Revenues:
Sales Tax 7,317,367$ 665,165$ 332,035$ 332,583$ 8,647,150$
Property Tax - 2,526,163 - 5,366 2,531,529
Franchise Tax 324,310 - - - 324,310
Intergovernmental 4,892,167 - 1,790,000 3,967,162 10,649,329
Debt Service Proceeds - - - - -
Fines and Forfeitures 147,011 - - 16,350 163,361
Licenses and Permits 686,428 - 104,640 540,000 1,331,068
Charges for Services 151,700 - - 12,000 163,700
Leases and Rents 280,831 - - - 280,831
Investment Earnings 50,000 319 18,000 6,400 74,719
Other 343,669 - 981,483 417,579 1,742,731
Sub total 14,193,483 3,191,647 3,226,158 5,297,440 25,908,728
Use/(Source) of Reserves (175,462) (164,334) 11,437,948 940,393 12,038,545
Total Revenues 14,018,021$ 3,027,313$ 14,664,106$ 6,237,833$ 37,947,273$
Expenditures:
Current:
General Government:
Mayor and Council 80,084$ -$ -$ -$ 80,084$
Administration 2,395,765 2,615,462 342,885 1,655,000 7,009,112
Municipal Court 277,107 - - 80,615 357,722
Total General Government 2,752,956 2,615,462 342,885 1,735,615 7,446,918
Public Safety:
Law Enforcement 3,683,970 - 203,484 - 3,887,454
Fire & Emergency Medical 3,501,797 - 3,717,202 - 7,218,999
Total Public Service 7,185,767 - 3,920,686 - 11,106,453
Community Services 2,275,574 - 1,130,535 136,921 3,543,030
Development Services 1,803,724 411,851 9,270,000 4,365,297 15,850,872
Total Expenditures 14,018,021$ 3,027,313$ 14,664,106$ 6,237,833$ 37,947,273$
Note: See page 44 for a listing of the funds included in each column.
FY15-16 Summary of Proposed Budget Revenues and Expenditures - All Funds
The Height of Desert Living 87
Sales Tax
23%
Property Tax
7%
Franchise Tax
1%Inter -
governmental
28%
Licenses
and
Permits
3%
Leases and
Rents
1%
Other
5%
Reserves
32%
TOWN OF FOUNTAIN HILLS
REVENUES BY TYPE -ALL FUNDS
Administration
19%
Municipal
Court
1%
Law
Enforcement
10%
Fire &
Emergency
Medical
19%
Community
Services
9%
Development
Services
42%
TOWN OF FOUNTAIN HILLS
EXPENDITURES BY FUNCTION -ALL FUNDS
Budget Highlights
The Height of Desert Living 88
Budget Highlights
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Revenues:
Taxes:
Sales Tax 7,957,163$ 8,459,268$ 8,454,880$ 8,647,150$
Property Tax 1,421,614 1,463,056 909,071 2,531,529
Franchise Tax 334,668 349,414 316,400 324,310
Intergovernmental 6,323,048 6,677,517 12,614,313 10,649,329
Debt Service Proceeds - - 8,200,000 -
Fines and Forfeitures 187,251 170,995 164,261 163,361
Licenses and Permits 570,904 891,783 903,899 1,331,068
Charges for Services 162,085 161,376 153,590 163,700
Leases and Rents 213,870 252,585 241,762 280,831
Investment Earnings 56,665 81,138 85,134 74,719
Other 1,817,132 2,223,289 3,312,852 1,742,731
Sub total 19,044,400 20,730,421 35,356,162 25,908,728
Use/(Source) of Reserves (348,591) 1,495,037 9,483,427 12,038,545
Total Revenues 18,695,809$ 22,225,458$ 44,839,589$ 37,947,273$
Expenditures:
Current:
General Government:
Mayor and Council 76,004$ 76,799$ 80,318$ 80,084$
Administration 5,277,580 5,297,766 7,024,510 7,009,112
Municipal Court 385,253 296,384 355,780 357,722
Total General Government 5,738,837 5,670,949 7,460,608 7,446,918
Public Safety:
Law Enforcement 2,891,378 3,067,013 3,582,630 3,887,454
Fire & Emergency Medical 3,317,115 3,821,721 6,124,099 7,218,999
Total Public Service 6,208,493 6,888,734 9,706,729 11,106,453
Community Services 2,132,341 2,236,098 4,269,295 3,543,030
Development Services 4,616,138 7,429,677 23,402,957 15,850,872
Total Expenditures 18,695,809$ 22,225,458$ 44,839,589$ 37,947,273$
Historical Summary of Revenues and Expenditures - All Funds
The Height of Desert Living 89
Budget Highlights
-2
0
2
4
6
8
10
12
14
FY12 -13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
BudgetIn MillionsTown of Fountain Hills
Revenues -By Year and Type
Sales Tax
Property Tax
Franchise Tax
Intergovernmental
Debt Service Proceeds
Fines and Forfeitures
Licenses and Permits
Charges for Services
Leases and Rents
Investment Earnings
Other
Reserves
0
5
10
15
20
25
FY12 -13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
BudgetIn MillionsTown of Fountain Hills
Expenditures -By Year and Function
Mayor and Council
Administration
Municipal Court
Law Enforcement
Fire & Emergency
Medical
Community Services
Development Services
The Height of Desert Living 90
Operating funds included in this table are the General Fund, Public Art and Internal
Service Funds. The Debt Service Fund increased because of the initial long interest
payment on the General Obligation Bonds, Series 2014 for the Saguaro Boulevard
reconstruction. The Capital Projects and Non-Major funds will be utilizing accumu-
lated reserves for one time capital expenditures.
Budget Highlights
Operating
Funds
Debt Service
Funds
Capital
Projects Funds
Non-Major
Funds Total
Revenues:
Sales Tax 7,317,367$ 665,165$ 332,035$ 332,583$ 8,647,150$
Property Tax - 2,526,163 - 5,366 2,531,529
Franchise Tax 324,310 - - - 324,310
Intergovernmental 4,892,167 - 1,790,000 3,967,162 10,649,329
Debt Service Proceeds - - - - -
Fines and Forfeitures 147,011 - - 16,350 163,361
Licenses and Permits 686,428 - 104,640 540,000 1,331,068
Charges for Services 151,700 - - 12,000 163,700
Leases and Rents 280,831 - - - 280,831
Investment Earnings 50,000 319 18,000 6,400 74,719
Other 343,669 - 981,483 417,579 1,742,731
Total Revenues 14,193,483 3,191,647 3,226,158 5,297,440 25,908,728
Expenditures:
General Government:
Mayor and Council 80,084 - - - 80,084
Administration 2,395,765 2,615,462 342,885 1,655,000 7,009,112
Municipal Court 277,107 - - 80,615 357,722
Total General Government 2,752,956 2,615,462 342,885 1,735,615 7,446,918
Public Safety:
Law Enforcement 3,683,970 - 203,484 - 3,887,454
Fire & Emergency Medical 3,501,797 - 3,717,202 - 7,218,999
Total Public Service 7,185,767 - 3,920,686 - 11,106,453
Community Services 2,275,574 - 1,130,535 136,921 3,543,030
Development Services 1,803,724 411,851 9,270,000 4,365,297 15,850,872
Total Expenditures 14,018,021 3,027,313 14,664,106 6,237,833 37,947,273
Net Change in Fund Balance 175,462 164,334 (11,437,948) (940,393) (12,038,545)
Fund Balance
Beginning of Year - estimated 8,895,862 250,368 15,507,909 2,956,507 27,610,646
End of Year 9,071,324$ 414,702$ 4,069,961$ 2,016,114$ 15,572,101$
Fund Balance Percentage Change 2%66%(74%)(32%)(44%)
Note: See page 44 for a listing of the funds included in each column.
FY15-16 Projected Changes in Fund Balances
The Height of Desert Living 91
Budget Highlights
Fund/Department
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
FY15-16 Proposed Budget
Summary of Expenditures
Operating Funds
Mayor & Council 76,004$ 76,799$ 80,318$ 80,084$
Administration 2,720,606 1,958,224 2,094,545 2,296,210
Municipal Court 373,952 292,490 275,165 277,107
Development Services 1,534,135 1,609,961 2,014,506 1,803,724
Community Services 1,987,467 2,120,860 2,368,519 2,260,574
Fire & Emergency Medical 3,253,049 3,385,588 3,447,099 3,501,797
Law Enforcement 2,890,427 3,064,707 3,379,630 3,683,970
Total General Fund 12,835,640 12,508,629 13,659,782 13,903,466
Community Services 3,680 1,234 15,000 15,000
Total Public Art Fund 3,680 1,234 15,000 15,000
Administration 63,186 64,560 72,394 68,555
Total Internal Service Fund 63,186 64,560 72,394 68,555
Administration 116,336 550,581 17,752 31,000
Development Services 6,427 134,091 - -
Total Vehicle/Equip Repl Fund 122,763 684,672 17,752 31,000
Total Operating Funds 13,025,269$ 13,259,095$ 13,764,928$ 14,018,021$
Special Revenue Funds
Development Services 2,049,424$ 3,146,310$ 2,387,204$ 2,843,026$
Total Highway User Revenue Fund 2,049,424 3,146,310 2,387,204 2,843,026
Administration 176,322 272,730 1,879,079 557,886
Total Downtown Strategy Fund 176,322 272,730 1,879,079 557,886
Administration - 147,581 245,841 321,101
Total Economic Development Fund - 147,581 245,841 321,101
Community Services - - 126,275 136,921
Total Tourism Fund - - 126,275 136,921
Administration 125,222 61,667 1,289,439 1,655,000
Total Special Revenue Fund 125,222 61,667 1,289,439 1,655,000
Municipal Court 11,300 3,894 80,615 80,615
Total Court Enhancement Fund 11,300 3,894 80,615 80,615
Development Services - - - 639,241
Total Environmental Fund - - - 639,241
Administration 11,033 3,363 3,600 4,043
Total Cottonwoods Maint District 11,033 3,363 3,600 4,043
Total Special Revenue Funds 2,373,301$ 3,635,545$ 6,012,053$ 6,237,833$
The Height of Desert Living 92
Budget Highlights
Fund/Department
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
FY15-16 Proposed Budget
Summary of Expenditures
Debt Service Funds
Administration 1,001,062$ 1,014,000$ 472,100$ 2,094,722$
Total Gen Oblig Debt Service 1,001,062 1,014,000 472,100 2,094,722
Development Services 421,193 425,313 423,035 411,851
Total Eagle Mtn CFD Debt Service 421,193 425,313 423,035 411,851
Administration 1,089,175 1,108,910 1,113,200 520,740
Total Munic Prop Corp Debt Service 1,089,175 1,108,910 1,113,200 520,740
Total Debt Service Funds 2,511,430$ 2,548,223$ 2,008,335$ 3,027,313$
Capital Projects Funds
Administration 176,217$ 539,824$ 2,055,080$ 342,885$
Development Services 399,066 1,678,516 15,808,000 9,140,000
Community Services 131,978 92,712 1,717,000 1,130,000
Fire & Emergency Medical 63,115 433,826 2,630,000 3,650,000
Total Capital Projects Fund 770,376 2,744,878 22,210,080 14,262,885
Development Services - - 143,772 130,000
Total Facilities Replacement Fund - - 143,772 130,000
Law Enforcement 951 2,306 203,000 203,484
Total Law Enforcement Dev Fee 951 2,306 203,000 203,484
Fire & Emergency Medical 951 2,306 47,000 67,202
Total Fire/Emergency Dev Fee 951 2,306 47,000 67,202
Development Services 4,315 11,813 407,921 -
Total Streets Dev Fee 4,315 11,813 407,921 -
Community Services 3,795 9,217 - -
Total Park/Rec Dev Fee 3,795 9,217 - -
Community Services 4,470 9,769 - 535
Total Open Space Dev Fee 4,470 9,769 - 535
Community Services 951 2,306 42,500 -
Total Library/Museum Dev Fee 951 2,306 42,500 -
Total Capital Projects Funds 785,809$ 2,782,595$ 23,054,273$ 14,664,106$
Grand Total of All Funds 18,695,809$ 22,225,458$ 44,839,589$ 37,947,273$
The Height of Desert Living 93
Revenue Summary
Revenue Summary
The Height of Desert Living 94
Revenue
This section provides a broad overview of the revenues included in the FY15-16
budget. Information is presented for each fund.
Total revenues for all funds are estimated at $25,908,728. The Operating Funds
portion represents approximately 55% of the total. HURF/Streets funds represent
9% of the total. Special Revenue funds represent another 9% of the budget. Debt
Service represents 13% and Capital Projects represent 13%.
Revenue Summary
Operating Funds
55%
HURF
9%
Excise Tax Funds
2%
Special Revenue
Funds
9%
Debt Service Funds
13%
Capital Projects
Funds
13%
TOWN OF FOUNTAIN HILLS
REVENUES BY FUND TYPE
Total All Funds = $25.9M
The Height of Desert Living 95
Revenue Summary
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
FY15-16 Proposed Budget
Summary of Revenues
Operating Funds
Sales Tax-Local 6,758,279$ 7,100,383$ 7,232,640$ 7,317,367$
Franchise Fees 334,668 349,414 316,400 324,310
Liquor License Fees 2,150 4,400 1,500 1,500
Business License 102,614 103,640 111,305 109,575
Animal License 45,595 44,426 41,006 41,832
Building Permit 86,420 137,133 390,900 257,755
Sign Permits 11,240 8,540 3,350 3,350
Planning & Zoning Fees 9,090 40,278 10,000 10,000
Landscape Permits 420 - 1,348 2,100
Encroachment Permits 41,025 19,921 35,000 20,000
Variances 4,200 3,225 4,000 4,000
Subdivision Fees 7,100 34,755 21,000 21,000
Special Event Permit 3,675 5,350 2,500 2,500
Engineering Fees 4,550 3,850 2,500 2,500
Plan Review 86,144 131,005 50,000 193,316
Inspection Fees 12,214 18,168 17,000 17,000
Rental Fees 83,003 98,793 94,850 124,840
Non-Taxable Rental 3,472 12,215 6,500 13,779
Cell Tower Lease 127,395 141,576 140,412 142,212
Sales Tax-State 1,840,766 1,957,505 2,048,760 2,148,444
Income Tax-State 2,297,203 2,506,685 2,722,248 2,707,673
Vehicle License Tax 752,949 - - -
Fire Insurance Prem Tax 34,719 39,174 35,000 36,050
Program Fees 152,106 138,089 124,850 135,200
Non-Taxable Fees 1,650 381 1,500 1,500
Sponsorships 8,845 9,469 10,200 10,250
Donations 439 36,208 300 20,260
Reimbursements/Refunds 170,853 - 1,000 1,000
Auction/Recycle Proceeds 623 2,516 1,150 1,000
Restitution/Ins Proceeds 6,533 60 1,000 1,000
Miscellaneous Revenue 59,869 13,583 19,830 20,822
Taxable Sales 7,241 7,785 15,000 6,900
Court Fines/Fees 173,024 154,024 150,011 147,011
Interest Income 22,611 56,449 62,424 50,000
Internal Service Charges 253 1,926 3,300 5,420
Transfer In - - - 2,000
Total General Fund 13,252,938 13,180,926 13,678,784 13,903,466
In-Lieu Fees 3,412 750 15,000 15,000
Transfer In 780 - - -
Total Public Art Fund 4,192 750 15,000 15,000
Miscellaneous Revenue 169 201 - -
Internal Service Charges 60,001 61,859 62,246 68,555
Total Internal Service Fund 60,170 62,060 62,246 68,555
Auction/Recycle Proceeds 11,017 54,107 - -
Restitution/Ins Proceeds 12,664 - - -
Interest Income - 95 - -
Internal Service Charges 1,519 2,233 1,268 1,268
Vehicle Repl Charges 173,359 153,797 167,705 205,194
Transfer In 1,704 - - -
Total Vehicle/Equip Repl Fund 200,263 210,232 168,973 206,462
Total Operating Funds 13,517,563$ 13,453,968$ 13,925,003$ 14,193,483$
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Revenue Summary
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
FY15-16 Proposed Budget
Summary of Revenues
Special Revenue Funds
Vehicle License Tax -$ 800,475$ 867,000$ 888,838$
Highway User Tax 1,232,187 1,268,563 1,194,094 1,403,324
In-Lieu Fees 4,796 22,156 12,000 12,000
Adopt-A-Street Fee 120 - 240 -
Auction/Recycle Proceeds 1,128 437 - -
Restitution/Ins Proceeds 8,112 9,212 - -
Miscellaneous Revenue 1,000 533 6,060 6,000
Interest Income 711 375 1,200 300
Transfer In 767,000 994,000 - -
Total Highway User Revenue Fund 2,015,054 3,095,751 2,080,594 2,310,462
Sales-Excise Tax 305,703 129,069 117,540 66,517
Interest Income 5,654 11,878 - 6,000
Total Downtown Strategy Fund 311,357 140,947 117,540 72,517
Sales-Excise Tax - 193,603 160,300 266,066
Interest Income - 29 - -
Transfer In - - 90,000 50,000
Total Economic Development Fund - 193,632 250,300 316,066
Grants - - - 20,000
Transfer In - - 119,100 139,100
Total Tourism Fund - - 119,100 159,100
Grants 36,957 - 1,367,079 1,515,000
LTAF II 9,662 31,667 66,132 65,000
Prop 202/Gaming Rev 78,603 30,000 - 75,000
Total Special Revenue Fund 125,222 61,667 1,433,211 1,655,000
CCEF Revenue 12,087 14,750 14,250 14,250
JCEF Revenue 2,140 2,221 - 2,100
Interest Income 196 124 300 100
Total Court Enhancement Fund 14,423 17,095 14,550 16,450
Environmental Fee - - - 540,000
Transfer In - - - 222,479
Total Environmental Fund - - - 762,479
Property Tax-Cy 3,339 4,823 4,823 5,366
Interest Income 9 5 - -
Total Cottonwoods Maint District 3,348 4,828 4,823 5,366
Total Special Revenue Funds 2,469,404$ 3,513,920$ 4,020,118$ 5,297,440$
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Revenue Summary
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
FY15-16 Proposed Budget
Summary of Revenues
Debt Service Funds
Property Tax-Cy 998,602$ 1,029,428$ 474,000$ 2,109,477$
Interest Income 372 178 210 210
Transfer In - - 42,500 -
Total Gen Oblig Bd Debt Serv 998,974 1,029,606 516,710 2,109,687
Property Tax-Cy 419,673 428,805 430,248 416,686
Interest Income 123 77 600 9
Total Eagle Mtn CFD Debt Serv 419,796 428,882 430,848 416,695
Sales-Excise Tax 611,406 645,342 619,800 665,165
Interest Income 276 107 500 100
Transfer In 403,454 421,884 193,500 -
Total Munic Prop Corp Debt Serv 1,015,136 1,067,333 813,800 665,265
Total Debt Service Funds 2,433,906$ 2,525,821$ 1,761,358$ 3,191,647$
The Height of Desert Living 98
Revenue Summary
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
FY15-16 Proposed Budget
Summary of Revenues
Capital Projects Funds
Sales Tax-Local 281,775$ 390,871$ 324,600$ 332,035$
Development Fees - - 200,000 -
Debt Serv/Bond Proceeds - - 8,200,000 -
Grants 40,001 43,449 4,314,000 1,790,000
Miscellaneous/Reimbursements 11,626 - - 154,082
Interest Income 21,140 30,814 19,800 12,000
Transfer In 108,943 421,641 2,434,921 745,686
Total Capital Projects Fund 463,485 886,775 15,493,321 3,033,803
Transfer In - - 143,772 81,715
Total Facilities Replacement Fund - - 143,772 81,715
Development Fees 1,539 3,059 - -
Interest Income 207 105 100 -
Total Law Enforcement Dev Fee 1,746 3,164 100 -
Development Fees 4,376 9,234 4,990 26,580
Interest Income 43 25 - -
Total Fire/Emergency Dev Fee 4,419 9,259 4,990 26,580
Development Fees 107,605 228,265 - -
Interest Income 89 147 - -
Total Streets Dev Fee 107,694 228,412 - -
Development Fees 41,353 93,636 7,500 78,060
Interest Income - 1 - -
Total Park/Rec Dev Fee 41,353 93,637 7,500 78,060
Development Fees (810) - - -
Interest Income 5,192 11,622 - 6,000
Total Open Space Dev Fee 4,382 11,622 - 6,000
Development Fees 1,333 2,898 - -
Interest Income 43 17 - -
Total Library/Museum Dev Fee 1,376 2,915 - -
Development Fees (928) - - -
Interest Income - - - -
Transfer In - 928 - -
Total General Govt Dev Fee (928) 928 - -
Total Capital Projects Funds 623,527$ 1,236,712$ 15,649,683$ 3,226,158$
Grand Total of All Funds 19,044,400$ 20,730,421$ 35,356,162$ 25,908,728$
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See the following pages for a discussion of the major revenue types, restrictions
on use, and major influences for each type. The graphs on the following pages do
not represent all of the accounts combined into the above categories.
The use of reserves is intended to be for funding capital projects.
Revenue Summary
Operating
Funds
Debt Service
Funds
Capital
Projects Funds
Non-Major
Funds Total
% of
Total
Revenues:
Sales Tax 7,317,367$ 665,165$ 332,035$ 332,583$ 8,647,150$ 23%
Property Tax - 2,526,163 - 5,366 2,531,529 7%
Franchise Tax 324,310 - - - 324,310 1%
Intergovernmental 4,892,167 - 1,790,000 3,967,162 10,649,329 28%
Debt Service Proceeds - - - - - 0%
Fines and Forfeitures 147,011 - - 16,350 163,361 0%
Licenses and Permits 686,428 - 104,640 540,000 1,331,068 4%
Charges for Services 151,700 - - 12,000 163,700 0%
Leases and Rents 280,831 - - - 280,831 1%
Investment Earnings 50,000 319 18,000 6,400 74,719 0%
Other 343,669 - 981,483 417,579 1,742,731 4%
Sub total 14,193,483 3,191,647 3,226,158 5,297,440 25,908,728 68%
Use/(Source) of Reserves (175,462) (164,334) 11,437,948 940,393 12,038,545 32%
Total Revenues 14,018,021$ 3,027,313$ 14,664,106$ 6,237,833$ 37,947,273$ 100%
Note: See page 44 for a listing of the funds included in each column.
FY15-16 Revenues by Type
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Revenue Summary
State Shared Sales Tax Revenue
General Fund
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Revenue Summary
Local Sales Tax Revenue
All Funds
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Revenue Summary
State Shared Income Tax Revenue
General Fund
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Revenue Summary
Highway User Revenue
Highway User Revenue Fund
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Revenue Summary
Vehicle License Tax Revenue
Highway User Revenue Fund
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Revenue Summary
Fines and Forfeitures Revenue
General Fund
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Revenue Summary
Licensing Fee Revenue
General Fund
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Revenue Summary
Building Related Revenue
General Fund
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Revenue Summary
Charges For Services-Recreation User Fees
General Fund
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Revenue Summary
Charges For Services-Rentals
General Fund
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Expenditure Summary
Expenditure Summary
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Expenditures
This section provides a broad overview of the expenditures included in the FY15-
16 budget. Information is presented for each fund.
All Funds Expenditure Summary
Total expenditures for all funds are $37,947,273 including transfers. The General
Fund represents 37% of the total. HURF/Streets Fund represents 7% of the total
Town budget. Special Revenue Funds represent 4% of the budget, Downtown
Funds represent 2%, with Debt Service representing 8%, and Capital Projects rep-
resenting 38%.
With the introduction of program budgeting, all expenditures are categorized by
line item or program. A summary of all programs and proposed costs is shown on
the next pages.
Expenditure Summary
General Fund
37%
HURF
7%
Downtown
Strategy
1%Downtown
Economic Dev
1%
Special Revenue
4%
Environmental
2%
GO Debt Service
6%
Eagle Mtn CFD
1%
MPC Debt Service
1%
Capital Projects
38%
TOWN OF FOUNTAIN HILLS
EXPENDITURES BY FUND
Total All Funds = $37.9M
The Height of Desert Living 112
Expenditure Summary
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
FY15-16 Proposed Budget
Summary of Expenditures by Fund and Program
Operating Funds
Accounting 51,450$ 38,113$ 51,346$ 116,656$
Administration 2,182,194 1,699,275 1,843,998 1,618,905
Amenities 218,515 190,310 239,748 327,975
Animal Control 37,880 37,705 39,825 40,320
Art & Culture 7,767 48,127 42,021 41,453
Attorney Services 236,759 205,137 232,430 293,454
Audit Services 65,925 68,946 68,279 97,370
Boards & Commissions 43,473 56,217 60,627 48,691
Budget 39,636 56,545 45,514 52,601
Building Inspection 209,033 234,543 252,190 240,052
Building Maintenance 567,569 593,143 726,442 657,174
Capital Improvement Prog 87,949 89,718 96,002 93,274
Civil Cases 40,347 31,909 30,999 31,505
Code Compliance 91,185 93,627 104,546 102,479
Community Events 99,135 94,842 109,330 114,580
Criminal Cases 75,831 51,224 48,996 48,866
Current Planning 94,363 97,300 106,782 107,623
Customer Service 31,974 32,151 31,166 17,762
Elections 29,979 57,432 58,917 34,840
Emergency Medical 1,377,727 1,420,228 1,468,591 1,513,136
Engineering 124,254 136,475 146,313 197,654
Environmental Service 29,398 32,611 35,214 30,747
Event Planning 54,013 61,195 60,394 57,862
Field Prep/Maint 152,826 170,384 187,281 181,643
Fire Projects 1,550,938 1,624,954 1,628,240 1,661,464
Fountain 188,860 223,119 223,665 220,871
Home Delivered Meals 74,521 60,983 65,266 73,522
Incarceration/Transport 66,434 56,302 67,500 67,500
Juvenile 15,467 8,691 8,292 8,286
Landscape Maintenance 176,540 162,852 228,117 236,488
Legislation 42,081 38,488 48,183 46,655
Licensing 35,877 45,436 38,702 47,777
Long Range Planning 25,972 26,790 29,315 29,278
Mapping & Graphics 86,156 72,239 76,812 70,565
Network Administration 193,367 145,728 151,955 159,391
Open Space 31,762 31,494 39,581 29,058
Operations 88,148 115,620 137,406 116,568
Patrol 2,762,382 2,946,797 3,249,300 3,554,666
Payroll 15,255 16,291 22,060 23,668
Permitting 108,205 114,359 122,699 126,218
Public Defender 2,750 3,750 6,300 4,800
Prosecutor 110,000 91,667 90,000 90,000
Purchasing 17,157 28,341 41,180 47,247
Records Management 16,223 15,550 16,735 16,206
Recruitment 7,405 21,110 32,575 29,652
Risk Management 254,571 243,193 281,456 276,779
Senior Memberships 80,550 86,956 99,108 105,841
Social/Community Services 386,637 129,103 140,772 115,197
Support 45,881 54,487 41,974 42,451
Special Events 27,364 27,073 25,864 26,769
Special Interest Programs 26,889 24,407 41,725 39,850
Sports Activities 56,901 55,629 78,519 73,851
Stormwater Management 193,225 205,650 255,405 148,939
Strategic Planning 21,330 22,040 21,848 57,259
Training & Development 3,315 4,389 7,000 18,000
Treasury 44,091 41,053 46,808 42,902
Video Services 20,593 17,188 10,529 13,233
Volunteers 55,471 44,024 69,565 75,435
Web Site 15,139 10,948 38,393 49,927
Youth & Teen Programs 39,001 94,771 89,982 90,531
Total General Fund 12,835,640 12,508,629 13,659,782 13,903,466
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Expenditure Summary
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
FY15-16 Proposed Budget
Summary of Expenditures by Fund and Program
Art & Culture 3,680 1,234 15,000 15,000
Total Public Art Fund 3,680 1,234 15,000 15,000
Operational Support 63,186 64,560 72,394 68,555
Vehicle Replacement 122,763 684,672 17,752 31,000
Total Internal Service Funds 185,949 749,232 90,146 99,555
Total Operating Funds 13,025,269$ 13,259,095$ 13,764,928$ 14,018,021$
Special Revenue Funds
Administration 140,481$ 336,496$ 170,717$ 220,860$
Adopt A Street 3,164 3,585 4,804 4,227
Legal Services 25,696 25,698 24,000 32,136
Open Space 263,788 241,291 275,863 350,309
Pavement Management 1,225,433 2,205,886 1,493,250 1,761,276
Street Signs 75,621 82,757 86,798 90,003
Street Sweeping 133,990 74,772 92,563 -
Traffic Signals 106,317 103,333 152,034 278,145
Vehicle Maintenance 74,934 72,492 87,175 106,070
Total Highway User Revenue Fund 2,049,424 3,146,310 2,387,204 2,843,026
Administration 176,322 272,730 1,879,079 557,886
Total Downtown Strategy Fund 176,322 272,730 1,879,079 557,886
Administration - 147,581 245,841 321,101
Total Economic Development Fund - 147,581 245,841 321,101
Administration - - 126,275 136,921
Total Tourism Fund - - 126,275 136,921
Grants Admin 125,222 61,667 1,289,439 1,655,000
Total Special Revenue Fund 125,222 61,667 1,289,439 1,655,000
Administration - - 30,000 30,000
Equipment Replacement 11,300 3,894 50,615 50,615
Total Court Enhancement Fund 11,300 3,894 80,615 80,615
Administration - - - 639,241
Total Environmental Fund - - - 639,241
Cottonwoods Maintenance District 11,033 3,363 3,600 4,043
Total Cottonwoods Maint District 11,033 3,363 3,600 4,043
Total Special Revenue Funds 2,373,301$ 3,635,545$ 6,012,053$ 6,237,833$
Debt Service Funds
Gen Oblig Bd Debt Service 1,001,062$ 1,014,000$ 472,100$ 2,094,722$
Eagle Mtn CFD Debt Service 421,193 425,313 423,035 411,851
Munic Prop Corp Debt Service 1,089,175 1,108,910 1,113,200 520,740
Total Debt Service Funds 2,511,430$ 2,548,223$ 2,008,335$ 3,027,313$
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Expenditure Summary
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
FY15-16 Proposed Budget
Summary of Expenditures by Fund and Program
Capital Projects Funds
Administration 2,805$ 1,650$ 190,080$ 142,885$
Downtown Development 145,306 515,983 1,865,000 200,000
Fire Projects 63,115 433,826 2,630,000 3,650,000
General Govt Projects 28,106 220,714 100,000 -
Library/Museum Project 38,000 - - -
Park Development 93,978 92,712 1,717,000 1,130,000
Pavement Management 391,900 1,414,200 13,618,000 6,565,000
Stormwater Management 7,166 51,814 1,690,000 2,195,000
Traffic Signals - 13,979 400,000 380,000
Total Capital Projects Fund 770,376 2,744,878 22,210,080 14,262,885
Administration - - 143,772 130,000
Total Facilities Replacement Fund - - 143,772 130,000
Law Enforcement Dev Fee 951 2,306 203,000 203,484
Fire/Emergency Dev Fee 951 2,306 47,000 67,202
Streets Dev Fee 4,315 11,813 407,921 -
Park/Rec Dev Fee 3,795 9,217 - -
Open Space Dev Fee 4,470 9,769 - 535
Library/Museum Dev Fee 951 2,306 42,500 -
General Govt Dev Fee - - - -
Total Development Fee Funds 15,433 37,717 700,421 271,221
Total Capital Projects Funds 785,809$ 2,782,595$ 23,054,273$ 14,664,106$
Grand Total of All Funds 18,695,809$ 22,225,458$ 44,839,589$ 37,947,273$
The Height of Desert Living 115
Expenditure Summary
Department Division Proposed Budget
General Fund Operations
Mayor & Council Mayor & Council 80,084$
Municipal Court Municipal Court 277,107
Administration Town Manager 592,150
Town Clerk 130,490
Human Resources/Risk Management 401,120
Finance 508,221
Information Technology 275,975
Legal Services 388,254
Total Administration 2,296,210
Development Services Engineering 505,793
Facilities 752,761
Planning 167,648
Code Compliance 102,479
Mapping & Graphics 70,565
Building Safety 204,478
Total Development Services 1,803,724
Community Services Recreation 614,267
Community Center 227,823
Senior Services 231,846
Parks-Fountain Park 442,267
Parks-Golden Eagle Park 374,238
Parks-Desert Vista Park 113,291
Parks-Four Peaks Park 140,963
Parks-Open Space/Trails 29,058
Parks-Avenue of the Fountains Plaza 86,821
Total Community Services 2,260,574
Law Enforcement Law Enforcement 3,683,970
Fire & Emergency Medical Fire & Emergency Medical 3,501,797
Total General Fund Operations 13,903,466
Special Revenue Fund Operations
Development Services Streets/HURF 2,843,026
Administration Downtown Strategy Fund 557,886
Administration Economic Development Fund 321,101
Administration Tourism Fund 136,921
Development Services Environmental Fund 639,241
Total Special Revenue Fund Operations 4,498,175
Total of Above Expenditures 18,401,641$
FY15-16 Expenditures by Department and Division
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Expenditure Limitation
Each year, the Economic Estimates Commission of the State of Arizona develops
expenditure limits for local governments in Arizona based on a formula using
1979-80 expenses adjusted for inflation and population growth. Cities and towns
are required to stay within the limits or incur a penalty (reduction in State Shared
revenues).
The FY15-16 expenditure limitation for the Town of Fountain Hills is $26,804,069
which is a 2.7% increase from the previous year. The limit applies to FY15-16 ex-
penditures of the Town (all funds) but allows for certain exemptions and deduc-
tions. For example, bond proceeds, debt service payments, grant expenditures,
and HURF and are not included when determining compliance with the expenditure
limitation. However, development fee and capital project expenditures are subject
to the limitation. The table below is an estimate of the Town’s expenditure limita-
tion, deductions and exclusions and final spending authority.
Expenditure Summary
Total Expenditures 36,706,292$
Exclusions (Subtractions) from Revenues:
Bond Proceeds Carried Forward 5,000,000
Bond Proceeds -
Debt Service Payments 3,031,356
Dividends, Interest, Gains 74,719
Grants 3,325,000
Received from State 140,000
Quasi-External interfund Transactions 8,460
Savings Reserved for Capital Purchase (voter approved)-
Highway User Revenues Excess 1979-80 1,909,188
Contracts with Other Political Subdivisions -
Refunds, Reimbursements -
Voter Approved Exclusions -
Prior Years Carry Forward -
Total Exclusions 13,488,723
Expenditures subject to limitation 23,217,569
Expenditure Limitation 26,804,069
Under/(Over) Limitation 3,586,500$
EXPENDITURE LIMITATION ANALYSIS (Estimated)
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Budget Process
&
Schedule
Budget Process & Schedule
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Budget Process
Planning Process
A number of planning processes are in place to guide the Town’s decision making. Many
of these processes allow for direct citizen input through public hearings, community
meetings or participation in Council-appointed committees. The Town’s planning
processes include:
Planning Process Description
Town Vision, Mission, Goals and Values Sets the overall tone of the organization
and guides employees in managing the
daily operations of the Town.
General Plan A guide designed to encourage the most
appropriate use of land and resources
within the Town consistent with the
interest of the citizens. The General Plan
sets forth goals, objectives, policies and
implementation techniques that will guide
the development activity within the Town
and promote, preserve and protect the
health, safety, and general welfare of its
citizens.
Capital Improvement Program A five year guide to assist in long range
planning for the Town’s capital needs.
Details of the adopted Capital
Improvement Plan are found beginning
on page 286.
Fiscal Policy Guidelines Policies guiding the financial management
of the Town of Fountain Hills are
approved by the Town Council to ensure
a fiscally sound government. The
adoption of and compliance with these
policies is an important factor in Rating
Agency reviews. A summary of the
Town’s policies can be found beginning on
page 50.
Annual Budget Process Town staff develops a recommended
budget. Many of the decisions included in
that recommendation are driven by
processes noted above. A summary of
the Town’s budget process can be found
on the following pages.
Five Year Financial Plan A five year financial forecast is developed
annually as a tool to anticipate potential
budget imbalances. The current plan can
be found on page 16.
The Height of Desert Living 119
Mission of the Budget Process
Communication and involvement with citizens and other stakeholders is stressed.
The broad nature of the budget mission allows issues to be addressed that have
limited the success of budgeting in the past. Apathy is a serious illness of govern-
ment; it is in the best interests of government to have involved stakeholders.
The term stakeholder refers to anyone affected by or who has a stake in govern-
ment. This term stakeholder includes, but is not limited to, citizens, customers,
elected officials, management, employees and their representatives, businesses,
vendors, other governments, and the media. It is vital that the budget processes
include diverse stakeholders.
Each year, the Town of Fountain Hills budget is developed from the Town Council’s
priorities by the Finance Division with the individual Departments and the Town
Manager. Meetings with each Department, the Town Manager and the Finance Di-
vision are held during the month of March. After these meetings are completed, a
proposed Town-wide balanced budget is prepared for submittal to the full Town
Council and public in April/May.
Recommended Budget Practices
The Town of Fountain Hills budget process is designed to meet citizens’ needs for
information and input; decision makers’ needs for information and advice from citi-
zens on their desired blend of services; and the time line set by the State of Ari-
zona through the Arizona Budget Law.
The Town of Fountain Hills budget process incorporates the recommended prac-
tices promulgated by the National Advisory Council on State and Local Budgeting
(NACSLB) and the Government Finance Officers Association (GFOA). Concurrently,
Town staff apply diligent effort into improving the processes, decisions and out-
comes with each new budget year. The NACSLB’s practices encourage govern-
ments to consider the long-term consequences of actions to ensure that impacts of
budget decisions are understood over a multi-year planning horizon and to assess
whether program and service levels can be sustained.
Budget Definition
All cities and towns in Arizona are required to adopt an annual budget. State law
dictates that fiscal years begin on July 1 and end on June 30. Certain parts of the
budget document, such as summaries of revenues and expenditures showing two
years of spending history, are required by State law.
Budget Process
The Height of Desert Living 120
A good budget process is characterized by several essential features:
Incorporates a long-term perspective
Establishes linkages to broad goals
Focuses budget decisions on results and outcomes
Involves and promotes effective communication with stakeholders
Provides incentives to government management and employees
These key characteristics of good budgeting make clear that the budget process is
not simply an exercise in balancing revenues and expenditures one year at a time,
but is strategic in nature, encompassing a multi-year financial and operating plan
that allocates resources on the basis of identified goals. A good budget process
moves beyond the traditional concept of line-item expenditure control, providing
incentives and flexibility to managers that can lead to improved program efficiency
and effectiveness.
Principles and Elements of the Budget Process
The budget process consists of four broad principles that stem from the definition
and mission previously described. These principles are as follows:
1. A government should have broad goals that provide overall direction for the
government and serve as a basis for decision making.
2. A government should have specific policies, plans, programs and man-
agement strategies to define how it will achieve its long-term goals.
3. A financial plan and budget that moves toward town achievement of goals,
within the constraints of available resources, should be prepared and
adopted.
4. Program and financial performance should be continually evaluated, and ad-
justments made, to encourage progress toward achieving goals.
These principles encompass many functions that spread across a governmental or-
ganization. They reflect the fact that development of a balanced budget is a politi-
cal and managerial process that also has financial and technical dimensions. Each
of the principles of the budget process incorporates components or elements that
represent achievable results. These elements help translate the guiding principles
into action components. Individual budgetary practices are derived from these ele-
ments. The principles and elements provide a structure to categorize budgetary
practices.
The Town of Fountain Hills has broad goals that provide overall direction for the
government and serves as a basis for decision-making.
Assess community needs, priorities, challenges and opportunities
Identify opportunities and challenges for governmental services, capital as-
sets, and management
Develop and disseminate broad goals
Budget Process
The Height of Desert Living 121
Develop approaches to achieve goals – a government should have specific
policies, plans, programs, and management strategies to define how it will
achieve its long-term goals
Adopt financial policies
Develop programmatic, operating, and capital policies and plans
Develop programs and services that are consistent with policies and plans
Develop management strategies
Develop a budget consistent with approaches to achieve goals – a financial
plan and budget that moves toward achievement of goals, within the con-
straints of available resources, should be prepared and adopted
Develop a process for preparing and adopting a budget
Develop and evaluate financial options
Make choices necessary to adopt a budget
Evaluate performance and make adjustments – program and financial per-
formance should be continually evaluated, and adjustments made, to en-
courage progress toward achieving goals
Monitor, measure, and evaluate performance
Make adjustments as needed
When does the “budget season” start?
The budget process typically begins in January when the Finance Division begins to
review current levels of service, Council goals and objectives as identified at the
annual Council retreat, proposed capital improvements, and financial forecasts.
In reality, the budget process for the Town is actually an ongoing process.
Throughout the fiscal year, citizens and staff submit suggestions for new services,
regulations, funding sources, and improved service delivery, as well as concerns to
the Town Council and Commissions for discussion, study, and/or implementation.
Advisory Boards and Commissions develop plans for new or enhanced programs to
be included in the following year’s budget proposal.
Implementing, Monitoring, and Amending the Budget
A budget is an annual planning tool - it identifies the Town’s work plan and
matches the financial, material, and human resources available with the require-
ments to complete the work plan. The budget includes information about the or-
ganization and identifies the Council policy that directed the budget preparation.
Although a budget is often discussed as a financial document, the financial portion
means very little without the policy and administrative information that explains
what the organization intends to do with the financial resources.
In July, the Town staff begins the process of implementing the newly adopted
budget and is accountable for budgetary control throughout the fiscal year. Reve-
nue and expenditure patterns are examined, compared to budget plans, and cor-
rective action, if necessary, is taken during the fiscal year. Town management has
access to a monthly budget and activity report; the Town Council is provided a
Budget Process
The Height of Desert Living 122
summary budget report at the end of each quarter disclosing actual revenue, ex-
penditure, and fund balance performance as compared to the budget.
The Town of Fountain Hills budget is adopted at a Department level and the Capi-
tal Improvement Program is adopted at a project level. Control of each legally
adopted annual budget is at the Department level; the Town Manager may, at any
time, transfer any unencumbered appropriation balance or portion thereof be-
tween general classifications of expenditure (line items) within a Department. The
items are reduced by a like amount. At the request of the Town Manager, the
Council may transfer any unencumbered appropriation balance or portion thereof
between one Department to another.
Pursuant to Arizona Revised Statutes, “No expenditure shall be made for a purpose
not included in such budget...”. Thus, a contingency line item is included within
the General Fund to accommodate most unplanned expenditures. The other option
in amending the budget, according to State law, is for the Council to declare an
emergency and then transfer the monies from one line item or Department to an-
other. In essence, any approved Council transfers do amend the budget although
the budget is never reprinted. All transfers are reflected on the following year’s le-
gal schedules as required by the Auditor General’s Office.
What funds are included in this budget?
The accounts of the Town are organized on the basis of funds, each of which is
considered a separate accounting entity. Government resources are allocated to
and accounted for in individual funds based on the purposes for which they are to
be spent and the means by which spending activities are controlled. The Town of
Fountain Hills appropriates all funds in its budget process:
General Fund – revenues and expenditures to carry out basic governmental
activities such as police and fire, recreation, planning, legal services, admin-
istrative services, etc. (unrestricted).
Special Revenue Funds – revenues derived from specific taxes or other ear-
marked revenue sources, usually required by statute or ordinance to finance
particular activities. Highway User Revenue Fund (HURF), grants, and the
Excise Tax Funds are examples of special revenue funds.
Debt Service Funds – established to account for the accumulation of re-
sources for, and the payment of, general long-term debt principal and inter-
est. Municipal Property Corporation (MPC) and Community Facilities District
(CFD) funds are included within the debt service funds.
Capital Projects Funds – to account for the purchase or construction of ma-
jor capital facilities, heavy equipment, park improvements and major road
improvements. The Capital Projects Fund revenues are derived from excess
General Fund revenues and 50% of the construction related local sales tax.
Budget Process
The Height of Desert Living 123
When can a citizen have input into the budget process?
Town staff welcomes comments and suggestions throughout the year. The first op-
portunity for the Town Council to contribute to the budget is during the annual
goal setting retreat which is typically held around the beginning of the calendar
year. The proposed budget is presented to the public and Town Council in April/
May at which time a public hearing is held to receive input. This hearing is the op-
portunity to increase the budget for the next fiscal year before the maximum
spending amount is established. Once the maximum spending amount is adopted
as the tentative budget, line items can only be exchanged or decreased prior to
the budget’s final adoption.
Budget Process
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Budget Schedule
Budget Schedule FY15-16 Budget Schedule FY15-16 FINAL
Mon, December 1, 2014 5 year Revenue Forecast due to Town Manager
Tues, December 30, 2014 Preliminary operating budgets entered into MUNIS;
Staffing Requirements due to Finance
Thu, January 29, 2015 Council Retreat Session - Priorities for FY15-16; Council receives
preliminary CIP Budget & Strategic Plan Review
Thu, February 5, 2015 Department/Division templates due to Finance for inclusion in budget
book
Thu, February 12, 2015 Final operating budgets entered into MUNIS
Mon-Thu, February 23 - 26, 2015 Department presentations due to Town Manager
Thu, March 5, 2015 Final revenue projections entered into MUNIS
Tues, March 10, 2015 Council Special Session @ 5:30 PM – Consideration of projects listed in
the CIP
Mon, March 30, 2015 Staff to publish fee and tax levy notice on website for legal compliance
Mon, April 6, 2015 Council receives proposed budget; the proposed budget is posted
online & the Resolution exhibit schedules are prepared by Finance for
Legal
Thu, April 16, 2015 Public Outreach/Open House held prior to the Council meeting (6:00 – 6:30 PM)
Tue, April 21, 2015 Council Budget Special Session @ 5:30 PM
Wed, April 22, 2015 Council Budget Special Session (if needed) @ 5:30 PM
Thu, May 7, 2015 Town, CMD & EMCFD Meetings - Adoption of Tentative Budgets
Thu, June 4, 2015 Town, CMD & EMCFD Meetings – Adoption of Final Budgets
Thu, June 18, 2015 Town, CMD & EMCFD Meetings - Adoption of Tax Levy
The Height of Desert Living 125
OPERATING BUDGETS
MAYOR & TOWN COUNCIL
MUNICIPAL COURT
ADMINISTRATION
DEVELOPMENT SERVICES
COMMUNITY SERVICES
LAW ENFORCEMENT
FIRE & EMERGENCY MEDICAL
Operating Budgets
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Operating Budgets
Organization Chart
Department Directors
Town Manager Ken Buchanan
Finance Director Craig Rudolphy
Presiding Judge Robert Melton
Community Services Director Mark Mayer
Development Services Director Paul Mood
Fire Chief Chief Randy Roberts,
Rural/Metro Corporation
District Commander Captain David Letourneau,
Maricopa County Sheriff’s Office
Town Prosecutor Mark Iacovino
The Law Office of Mark Iacovino
Town Attorney Andrew McGuire,
Gust Rosenfeld, P.L.C.
Development
Services
Citizens of Fountain Hills
Presiding Judge
Town of Fountain Hills Organization
Engineering/GIS
Streets/
Fleet
Recreation/Tourism
Community
ServicesFire / EMS Administration Law Enforcement
Town Manager Town Attorney
Community
Center
Planning/
Code Enforcement
Building Safety
Facilities
Finance/I.T.
Town Clerk
Administrative Services
Senior
Services
Parks
Executive Assistant
Town Prosecutor
Economic Development
Appointed
by Council
Contracted
Volunteer Program
Mayor and Town Council
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Mayor & Town Council
Operating Budgets
Mayor & Town Council
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MAYOR & TOWN COUNCIL
Mission Statement
The Mayor & Town Council are charged with serving the best interests of the com-
munity by providing for its safety and well-being; respecting its special, small-
town character and quality of life; providing superior public services; sustaining
the public trust through open and responsive government; and maintaining the
stewardship and preservation of its financial and natural resources.
FRONT ROW: Councilmember Cassie Hansen, Mayor Linda M. Kavanagh, Council-
member Cecil A. Yates
BACK ROW: Councilmember Alan Magazine, Councilmember Henry Leger, Vice
Mayor Dennis Brown, Councilmember Nick DePorter
Operating Budgets
Mayor & Town Council
The Height of Desert Living 129
Department Overview
The Town Council is comprised of the Mayor and six Councilmembers, all of whom
are elected at large to serve the citizens of the Town of Fountain Hills. The term of
office for the Mayor is two years, and Councilmembers serve overlapping terms of
four years. The corporate powers of the Town are vested in the Council and are
exercised only as directed or authorized by law via ordinance, resolution, order or
motion. The Council appropriates funds and provides policy direction to Town staff.
The Council appoints a Town Manager, who is responsible for the day-to-day ad-
ministration of the Town. The Council also appoints the Presiding Judge, Town At-
torney, and Town Prosecutor.
Operating Budgets
Mayor & Town Council
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Administration $ 76,004 $ 76,799 $ 80,318 $ 80,084
Total $ 76,004 $ 76,799 $ 80,318 $ 80,084
Expenditures by Program
Administration
100%
Use of Funds -Mayor & Town Council -By Program
Where does the money go?
Total Proposed Budget = $80,084
The Height of Desert Living 130
Operating Budgets
Mayor & Town Council
Operational Priorities for FY15-16
Pavement Management Program
Economic Development Plan
Fire Station #2 Relocation
Environmental Fee
Saguaro Boulevard Project
Solid Waste Services Negotiations/RFP
Rural/Metro Contract Negotiations
Wages
75%
Employment
Taxes
5%Benefits
7%
Education and
Training
7%
Contractual
Services
2%
Supplies
1%
Internal Service
3%
Use of Funds -Mayor & Town Council -By Category
Where does the money go?
Total Proposed Budget = $80,084
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages $ 59,753 $ 60,144 59,703$ 59,703$
Employment Taxes 4,812 4,386 4,269 3,730
Benefits 5,492 5,370 5,528 5,687
Dues and Memberships 650 360 360 360
Education and Training 3,059 2,491 900 5,634
Maintenance and Repair 219 246 - -
Contractual Services 70 - 1,990 1,740
Supplies 342 1,396 5,493 1,200
Equipment/Improvement - 127 - -
Internal Service 1,607 2,279 2,075 2,030
Total $ 76,004 $ 76,799 $ 80,318 $ 80,084
Expenditures by Category
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STRATEGIC PLAN GOALS FOR FY15-16
From the Values listed in the Strategic Plan 2010, Council identified the following
Strategic Directions as Goals for FY15-16.
Civility
C 3 Genuinely solicit and consider public and stakeholder feedback as part of
the decision-making process.
Maintain and Improve Community Infrastructure
I 2 Lower the reliance on State revenues by developing a locally controlled,
reliable funding source for infrastructure maintenance.
I 6 Coordinate closely with downtown development efforts to ensure adequate
infrastructure is planned and amenities identified and programmed.
Economic Vitality
EV 3 Promote a mixed use core where residents can live, work, learn and play
in an urban village setting, as depicted in the Downtown Area Specific Plan
(Downtown Vision Master Plan).
EV 4 Promote retention, expansion and relocation of quality businesses.
EV 6 Identify a slate of economic development tools and strategies (including
tax incentives, fee abatements, etc.) to stimulate economic growth.
Civic Responsibility
CR 4 Implement a comprehensive communications plan to encourage in-
formed citizen participation in civic life.
CR 6 Evaluate customer satisfaction with Town services on a regular basis and
implement appropriate service improvements.
CR 7 Communicate the role of local government and clearly define the trade-
offs between service levels and amenities and the associated costs so resi-
dents can make informed choices.
Operating Budgets
Mayor & Town Council
The Height of Desert Living 132
Operating Budgets
Mayor & Town Council
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
General Fund
Salaries-Full Time 59,752$ 27,144$ 23,703$ 23,703$
Salaries-Part Time - 33,000 36,000 36,000
FICA 2,232 2,251 2,232 2,232
Medicare 854 863 866 866
Workers Compensation 672 548 332 234
Unemployment Insurance 1,054 724 839 398
Group Health Insurance 2,588 2,438 2,583 2,738
Group Dental Insurance 154 152 157 153
Group Vision Insurance 23 23 23 23
Disability Insurance 51 66 83 87
Retirement 2,607 2,617 2,607 2,607
Life Insurance 70 74 75 79
Dues, Subscript & Publicat 650 360 360 360
Meetings & Conferences 3,060 2,491 900 5,634
Sign Repair & Replacement 219 246 - -
Printing Expense 70 - 490 240
Community Contracts/Events - - 1,500 1,500
Office Supplies 342 1,055 100 100
Food & Beverage Supplies - 341 250 250
Program Materials - - 5,143 850
Peripherals - 127 - -
ISF-Copier Charges 83 199 100 200
ISF-Mail Service Charges 12 36 25 30
ISF-Telecom Charges 1,511 2,044 1,950 1,800
Total Mayor & Council 76,004$ 76,799$ 80,318$ 80,084$
FY15-16 Proposed Budget
Summary of Expenditures
Mayor & Council
The Height of Desert Living 133
Operating Budgets
Mayor & Town Council
The Height of Desert Living 134
Municipal Court
Operating Budgets
Municipal Court
The Height of Desert Living 135
Operating Budgets
Municipal Court
Presiding Judge (.63)
Court ClerkSenior Court Clerk
MUNICIPAL COURT
Court Administrator
-
*Part time -
Appointed
by Council
Full Time
The Height of Desert Living 136
MUNICIPAL COURT
Mission Statement
The Fountain Hills Municipal Court is committed to professionally serving the citi-
zens of Fountain Hills by administering justice in a fair, efficient and respectful
manner, so as to enhance public trust and community confidence in our court sys-
tem.
Department Overview
The Fountain Hills Municipal Court is the judicial branch of the Fountain Hills gov-
ernment. Pursuant to State law and the Town Code, decisions regarding the over-
all function of the Court are the sole responsibility of the Presiding Judge, who also
has exclusive supervisory authority over all court personnel. The Court has juris-
diction over civil traffic, criminal traffic and criminal misdemeanor offenses and
violations of our Town Code and ordinances. The Court also has authority over
specified juvenile offenses. In addition, the Presiding Judge has authority to issue
arrest/search warrants, civil orders of protection and injunctions against harass-
ment. As part of the Arizona State Court System, the Fountain Hills Municipal
Court is subject to the authority and administrative supervision of the Arizona Su-
preme Court. The Fountain Hills Municipal Court has legal obligations and reporting
responsibilities to the State as well as to the Town of Fountain Hills. The Court
must comply with constantly changing federal, state and local laws and adminis-
trative rules, including those relating to crimes and criminal procedure, victims’
rights, record keeping, ADA, minimum accounting standards and judicial ethics.
Operating Budgets
Municipal Court
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Administration $ 242,308 $ 200,666 $ 186,878 $ 188,450
Civil Cases 40,346 31,909 30,999 31,505
Criminal Cases 75,831 51,224 48,996 48,866
Juvenile 15,467 8,691 8,292 8,286
Total $ 373,952 $ 292,490 $ 275,165 $ 277,107
Expenditures by Program
Administration
68%
Civil Cases 11%
Criminal Cases
18%
Juvenile 3%
Use of Funds -Municipal Court -By Program
Where does the money go?
Total Proposed Budget = $277,107
The Height of Desert Living 137
Operating Budgets
Municipal Court
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 281,915$ 222,774$ 197,340$ 200,111$
Employment Taxes 5,406 5,406 6,896 6,480
Benefits 67,108 35,705 39,666 38,470
Dues and Memberships 4,116 4,323 4,441 5,001
Education and Training 25 1,288 2,100 4,600
Maintenance and Repair 469 478 320 800
Contractual Services 8,177 14,293 17,070 14,090
Supplies 2,266 3,041 3,800 3,800
Equipment 427 1,234 - -
Internal Service 4,043 3,948 3,532 3,755
Total 373,952$ 292,490$ 275,165$ 277,107$
Expenditures by Category
Wages
73%
Employment
Taxes
2%
Benefits
14%Dues and
Memberships
2%
Contractual
Services
5%
Supplies
1%
Internal Service
1%
Use of Funds -Municipal Court -By Category
Where does the money go?
Total Proposed Budget = $277,107
The Height of Desert Living 138
FY14-15 Department Accomplishments
Operating Budgets
Municipal Court
Initiative Strategic Value
Complied with recognized Supreme Court/AOC
guidelines for timely case processing, manage-
ment and finances.
CR1-Foster an environment of accessible, re-
sponsive governance.
Continued the Fountain Hills Community Teen
Court which includes students from Fountain
Hills and the surrounding communities through a
partnership with Fountain Hills High School and
Juvenile Court of Maricopa County.
CR4-Implement a comprehensive communica-
tions plan to encourage informed citizen partici-
pation in civic life and CR7-Communicate the
role of local government and clearly define the
trade-offs between service levels and amenities
and the associated costs so residents can make
informed choices
Continued community outreach through inform-
ing the public and Fountain Hills High School
about Teen Court and the justice system.
CR4-Implement a comprehensive communica-
tions plan to encourage informed citizen partici-
pation in civic life and CR7-Communicate the
role of local government and clearly define the
trade-offs between service levels and amenities
and the associated costs so residents can make
informed choices.
Successfully hired a new Presiding Judge. CR3-Foster a culture of public service and vol-
unteerism, CR6-Evaluate customer satisfaction
with Town services on a regular basis and im-
plement appropriate service improvements and
CR7-Communicate the role of local government
and clearly define the trade-offs between ser-
vice levels and amenities and the associated
costs so residents can make informed choices.
Court staff completed all training required by the
Supreme Court.
CR7-Communicate the role of local government
and clearly define the trade-offs between ser-
vice levels and amenities and the associated
costs so residents can make informed choices.
Successfully implemented e-citation from law
enforcement.
CR3-Foster a culture of public service and vol-
unteerism and CR6-Evaluate customer satisfac-
tion with Town services on a regular basis and
implement appropriate service improvements .
Transitioned all court computers to new Su-
preme Court/AOC computers.
CR6-Evaluate customer satisfaction with Town
services on a regular basis and implement ap-
propriate service improvements.
Implemented disconnected scanning to improve
electronic document management in preparation
to transition to a paperless court.
CR6-Evaluate customer satisfaction with Town
services on a regular basis and implement ap-
propriate service improvements.
The Height of Desert Living 139
Operating Budgets
Municipal Court
FY15-16 Objectives
Initiative Strategic Value Estimated Cost/
Funding Source
Provide all court and judicial ser-
vices as mandated by the Constitu-
tion, statutes and ordinances as
fairly, effectively and efficiently as
possible.
CR6-Evaluate customer satisfac-
tion with Town services on a regu-
lar basis and implement appropri-
ate service improvements and
CR7-Communicate the role of lo-
cal government and clearly define
the trade-offs between service
levels and amenities and the asso-
ciated costs so residents can
make informed choices.
$0
Provide community outreach
through informing the public and
Fountain Hills High School about
Teen Court and the justice system.
CR4-Implement a comprehensive
communications plan to encour-
age informed citizen participation
in civic life and CR7-Communicate
the role of local government and
clearly define the trade-offs be-
tween service levels and amenities
and the associated costs so resi-
dents can make informed choices.
$0
Effectively and efficiently monitor
and enforce timely compliance with
Court ordered sentencing and di-
version programs while holding de-
fendants accountable for their ac-
tions and obligations.
CR3-Foster a culture of public ser-
vice and volunteerism and CR6-
Evaluate customer satisfaction
with Town services on a regular
basis and implement appropriate
service improvements and CR7-
Communicate the role of local
government and clearly define the
trade-offs between service levels
and amenities and the associated
costs so residents can make in-
formed choices.
$0
Transition to the new case manage-
ment system provided by the Ari-
zona Supreme Court to provide bet-
ter access to justice.
CR3-Foster a culture of public ser-
vice and volunteerism and CR6-
Evaluate customer satisfaction
with Town services on a regular
basis and implement appropriate
service improvements.
$0
Eliminate paper files by transition-
ing to disconnected scanning of ac-
tive case records to improve case
processing.
CR3-Foster a culture of public ser-
vice and volunteerism and CR6-
Evaluate customer satisfaction
with Town services on a regular
basis and implement appropriate
service improvements.
$0
The Height of Desert Living 140
Activities/Results
Performance Measures
Operating Budgets
Municipal Court
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Cases Filed 1,740 1,649 1,800 2,000
Cases Terminated 2,008 1,875 2,000 2,200
Hearings/Trials Held 703 1,665 1,700 1,900
The Height of Desert Living 141
Operating Budgets
Municipal Court
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
General Fund
Salaries-Full Time 281,914$ 207,049$ 197,340$ 156,844$
Salaries-Part Time - 15,719 - 43,267
Overtime - 6 - -
FICA - 975 2,620 2,617
Medicare 3,997 3,147 2,859 2,885
Workers Compensation 609 650 1,004 712
Unemployment Insurance 800 635 413 266
Group Health Insurance 31,699 18,463 19,616 18,217
Group Dental Insurance 2,781 2,134 1,822 1,720
Group Vision Insurance 243 198 193 193
Disability Insurance 640 560 542 577
Retirement 31,011 13,776 17,013 17,253
Life Insurance 735 572 480 510
License/Filing Fees 10 - - -
Dues, Subscript & Publicat 4,107 4,323 4,441 5,001
Training/Cont Ed 25 375 700 -
Meetings & Conferences - 913 1,400 4,600
Office Equip Maint/ Repair 469 478 320 800
Auditing Expense - - 2,500 -
Professional Fees 30 526 150 150
Legal Fees 125 6,800 2,000 2,000
Rentals & Leases - - 480 -
Printing Expense 2,076 612 2,000 2,000
Advertising/Signage - - 150 150
Intergovt Agreements 4,502 4,501 7,600 7,600
Bank/Merc Acct Fees 1,443 1,854 1,950 1,950
ActiveNet Fees - - 240 240
Office Supplies 1,498 1,861 3,300 3,300
Cleaning/Janitorial Supplies - 75 - -
Safety Supplies - 26 - -
Food & Beverage Supplies 768 471 500 500
Uniforms - 609 - -
Hardware - 1,234 - -
Peripherals 317 - - -
Furniture/Appliances 110 - - -
ISF-Copier Charges 2 4 32 5
ISF-Mail Service Charges 1,008 1,327 1,200 1,200
ISF-Motor Pool Charges 279 403 250 250
ISF-Telecom Charges 2,754 2,214 2,050 2,300
Total Municipal Court 373,952$ 292,490$ 275,165$ 277,107$
FY15-16 Proposed Budget
Summary of Expenditures
Municipal Court
The Height of Desert Living 142
Administration
Operating Budgets
Administration
The Height of Desert Living 143
Operating Budgets
Administration
Note: Numbers in parentheses represent full-time equivalents (FTE).
The Height of Desert Living 144
ADMINISTRATION
Mission Statement
The Administration Department is dedicated to serving the citizens of Fountain
Hills by providing administrative direction and support to the Town’s Departments.
Administration provides accurate and current information on Council legislation
and administrative actions; provides for the delivery of comprehensive financial
services to internal and external customers; provides support to Town staff;
reaches out to political leaders and geographical neighbors to continue to grow re-
lationships in the best interests of the Town; and enhances the Town’s economic
base through business attraction, retention and business vitality activities.
Department Overview
The Administration Department is made up of seven (7) Divisions: Town Manager,
Town Clerk, Human Resources/Risk Management, Finance, Information Technol-
ogy, Economic Development, and Legal Services. The Town Manager provides di-
rect supervision over the Town Clerk, Human Resources/Risk Management, Fi-
nance, and Economic Development. The Town Manager also administers the
budget for Legal Services. The Finance Director is responsible for Finance and In-
formation Technology.
Operating Budgets
Administration
Division
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Town Manager 1,207,682$ 577,643$ 499,893$ 592,150$
Information Technology 309,022 253,853 253,380 275,975
Town Clerk 117,554 141,316 159,247 130,490
Human Resources/Risk Mgmt.401,131 321,961 400,557 401,120
Finance 321,485 362,897 362,738 508,221
Economic Development 14,223 - 90,000 -
Legal Services 349,509 300,554 328,730 388,254
Total 2,720,606$ 1,958,224$ 2,094,545$ 2,296,210$
Expenditures by Division
Variance Explanations:
Finance: Amount was provided to the new Environmental Fund to cover the initial
cost of implementing an annual environmental fee.
Economic Development: For FY15-16, funding was moved out of this Division and
relocated in the Town Manager’s budget in order to consolidate Economic Develop-
ment into its own fund.
The Height of Desert Living 145
Variance Explanations:
Accounting: Due to the creation of the Environmental Fund, the Finance Division
had to transfer the initial funding for the billing costs.
Operating Budgets
Administration
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Accounting 51,450$ 38,113$ 51,346$ 116,656$
Administration 1,072,982 625,601 611,385 609,461
Attorney Services 236,759 205,137 232,430 293,454
Audit Services 65,925 68,946 68,279 97,370
Budget 39,636 56,545 45,514 52,601
Customer Service 31,974 32,151 31,166 17,762
Elections 29,979 57,432 58,917 34,840
Legislation 42,081 38,488 48,183 46,655
Licensing 35,877 45,436 38,702 47,777
Network Administration 193,367 145,728 151,955 159,391
Payroll 15,255 16,291 22,060 23,668
Public Defender 2,750 3,750 6,300 4,800
Prosecutor 110,000 91,667 90,000 90,000
Purchasing 17,157 28,341 41,180 47,247
Records Management 16,223 15,550 16,735 16,206
Recruitment 7,405 21,110 32,575 29,653
Risk Management 254,571 243,193 281,456 276,779
Social/Community Services 291,395 30,615 30,245 32,683
Support 45,881 54,487 41,974 42,451
Strategic Planning 21,330 22,040 21,848 57,259
Training & Development 3,315 4,389 7,000 18,000
Treasury 44,091 41,053 46,808 42,902
Video Services 20,593 17,188 10,529 13,233
Volunteers 55,471 44,024 69,565 75,435
Web Site 15,139 10,949 38,393 49,927
Total 2,720,606$ 1,958,224$ 2,094,545$ 2,296,210$
Expenditures by Program
Town Manager
26%
Information
Technology
12%Town Clerk
6%
Human
Resources/Risk
Mgmt.
17%
Finance
22%
Legal Services
17%
Use of Funds -Administration -By Division
Where does the money go?
Total Proposed Budget = $2,296,210
The Height of Desert Living 146
Operating Budgets
Administration
Variance Explanations (cont.):
Attorney Services: Due to increasing attorney fees, the budget was increased.
Audit Services: Due to the reorganization of the Finance Division, there were per-
sonnel allocation changes that affected program costs.
Customer Service: Due to the reorganization of the Finance Division, there were
personnel allocation changes that affected program costs.
Elections: In FY14-15, the costs for two mail ballot elections were included, which
in FY15-16 are not anticipated, so they were removed from the budget. In case an
election is to be scheduled, monies from the Town Manager’s contingency will be
transferred to the Town Clerk’s budget.
Licensing: Due to the reorganization of the Finance Division, there were personnel
allocation changes that affected program costs.
Strategic Planning: A one-time expense is budgeted to hire a consultant/facilitator
to update the Strategic Plan.
Training & Development: To encourage employee retention and skill/education
development, Human Resources Division increased funding for tuition reimburse-
ment and specialized training courses enabling employees to obtain and maintain
professional certifications.
Web Site: As a continuation in redesigning the Town’s website, in FY15-16 funds
were budgeted to enhance the new website with online payment services for basic
Town services, there by increasing customer service to residents.
Accounting
5%
Administration
27%Attorney
Services
13%
Audit
Services
3%Budget
2%
Elections
2%
Legislation
2%
Licensing
2%
Network
Administration
7%
Prosecutor
4%
Purchasing
2%
Risk
Management
12%
Web Site
2%
Use of Funds -Administration -By Program
Where does the money go?
Total Proposed Budget = $2,296,210
Note: Programs that account for 1% of the total are not shown on the chart.
The Height of Desert Living 147
Operating Budgets
Administration
Variance Explanations:
Education and Training: The Finance and Human Resources Divisions have in-
creased their budgets for continuing education and training. Two members of Fi-
nance have been encouraged to attend the annual Munis conference slated for the
spring of 2016 which will be located in Phoenix, AZ for the first time. The budget
also anticipates additional training for employees to update their skills and knowl-
edge that has been deferred due to budget constraints.
Internal Service: The increase in expenditures for internal service is related to the
increase of printing materials in-house rather than outsourcing printing needs in
an effect to save money.
Transfers: One of the Town Council’s Operational Priorities for FY15-16 is the es-
tablishment of an environmental fee. An amount was transferred from the Finance
Division to the new Environmental Fund to cover the initial cost of implementing
this new fee.
Contingency: Amount was increased to include estimated election costs and any
storm damage cleanup should the needs arise.
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 697,533$ 682,418$ 672,493$ 687,792$
Employment Taxes 20,277 22,671 16,545 15,357
Benefits 140,017 119,836 190,640 157,092
Dues & Memberships 132,994 126,588 134,096 138,246
Education and Training 8,403 10,469 22,996 29,335
Maintenance and Repair 1,138 3,369 6,970 5,050
Utilities 2,639 2,742 2,460 1,680
Contractual Services 947,699 674,579 781,579 879,586
Supplies 24,352 23,434 24,646 27,772
Equipment 82,477 43,374 34,600 36,725
Internal Service 20,123 20,360 19,020 24,625
Transfers 642,954 228,384 90,000 130,000
Contingency - - 98,500 147,175
Capital Expenditures - - - 15,775
Total 2,720,606$ 1,958,224$ 2,094,545$ 2,296,210$
Expenditures by Category
The Height of Desert Living 148
FY14-15 Department Accomplishments
Operating Budgets
Administration
FY15-16 Objectives
Initiative Strategic Value
Voter approval for $8.2M in bonds for reconstruction of
Saguaro Boulevard
I3-Pavement Management
Conducted second bi-annual Citizens Academy CR4-Implement communications
plan for civic involvement
Transitioned Tourism program from Chamber of Commerce
to Town program
EV5-Promote Fountain Hills as a
visitor destination
Developed a plan for sustainable maintenance of Town
owned facilities/property
I9-Build a protected fund to finance
the major periodic maintenance of
community facilities
Expanded Mayor’s Youth Council program CR5-Support and develop programs
that educate and involve our youth
in community governance
Initiative Strategic Value Estimated Cost/Funding
Source
Enhance Town website through
a web portal for e-payments
CR1-Foster an environment of
accessible, responsive gov-
ernance
$20,000/General Fund
Implement an Environmental
Fee
ES2-Maintain & improve com-
munity infrastructure
$80,000/General Fund
Wages
30%
Employment
Taxes
1%
Benefits
7%Dues &
Memberships
6%
Education and
Training
1%
Contractual
Services
38%
Supplies
1%
Equipment
2%
Internal Service
1%
Transfers
6%Contingency
5%Capital
Expenditures
1%
Use of Funds -Administration -By Category
Where does the money go?
Total Proposed Budget = $2,296,210
The Height of Desert Living 149
Operating Budgets
Administration
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
General Fund
Salaries-Full Time 614,201$ 546,177$ 638,948$ 653,797$
Salaries-Part Time 80,169 135,998 33,545 33,995
Overtime 1,082 243 - -
Severance 2,081 - - -
FICA 4,904 8,423 2,079 2,108
Medicare 9,837 9,616 9,666 9,887
Workers Compensation 3,698 2,955 3,700 2,655
Unemployment Insurance 1,839 1,677 1,100 707
Group Health Insurance 64,692 53,481 111,110 77,134
Group Dental Insurance 4,317 3,536 5,013 3,991
Group Vision Insurance 597 495 1,053 585
Disability Insurance 1,279 1,364 2,210 2,368
Retirement 67,376 59,451 69,279 70,888
Life Insurance 1,756 1,509 1,975 2,126
Licenses/Filing Fees 92,964 87,794 91,416 94,720
Dues, Subscript & Publicat 40,030 38,794 42,680 43,526
Training/Cont Ed 4,733 5,550 9,660 -
Meetings & Conferences 3,670 4,919 13,336 29,335
Equipment Maint/Repair 1,075 1,364 5,000 5,000
Office Equip Maint/ Repair - 1,901 1,800 -
Sign Repair & Replacement 63 104 170 50
Telecommunications 2,639 2,742 2,460 1,680
Auditing Expense 52,706 53,260 55,000 53,224
Professional Fees 20,631 20,013 69,040 86,292
Legal Fees 345,304 296,698 324,700 384,624
Management Fees 15,819 15,925 18,950 16,225
Insurance Expense 210,245 218,629 243,800 244,012
Printing Expense 1,706 8,163 2,065 1,965
Advertising/Signage 5,420 6,090 10,340 9,619
Intergovt Agreements - 22,993 21,604 49,845
Contractual Services 445 - - -
Bank/Merc Acct Fees 9,733 8,608 11,520 9,220
Community Contracts/Events 182,490 24,200 24,200 24,200
Tourism 103,200 - - -
ActiveNet Fees - - 360 360
Office Supplies 5,166 5,211 3,970 5,241
Cleaning/Janitorial Supplies - - 10 10
Operating Supplies 5,038 4,384 5,955 5,780
Food & Beverage Supplies 5,189 7,000 8,510 8,620
Program Materials 8,275 6,262 5,691 7,365
Uniforms - 87 - -
Postage & Delivery 580 372 510 756
Miscellaneous Expense 104 118 - -
Software 8,921 3,654 20,600 7,400
Hardware 72,197 39,358 13,000 29,325
Peripherals 968 362 1,000 -
Furniture/Appliances 391 - - -
ISF-Copier Charges 8,230 9,713 8,867 12,895
ISF-Mail Service Charges 3,766 4,713 4,588 5,665
ISF-Motor Pool Charges 102 161 120 220
ISF-Telecom Charges 8,024 5,773 5,445 5,845
Transfer Out 642,954 228,384 90,000 130,000
Contingency - - 98,500 147,175
Capital Expenditures - - - 15,775
Total Administration 2,720,606$ 1,958,224$ 2,094,545$ 2,296,210$
FY15-16 Proposed Budget
Summary of Expenditures
Administration
The Height of Desert Living 150
Town Manager Division
Service Delivery Plan
Provide leadership to ensure a high quality of life for the citizens of Fountain Hills
by utilizing Town resources to the greatest extent possible and offering superior
service. Work in conjunction with the Town Council and the Strategic Planning Ad-
visory Commission (SPAC) for successful implementation of Operational Priorities
and Strategic Plan Goals. Per direction and approval of the Town Council, adminis-
ter fees for service contracts and administer the Volunteer Program.
Variance Explanations:
Strategic Planning: A one-time expense is budgeted to hire a consultant/facilitator
to update the Strategic Plan.
Operating Budgets
Town Manager Division
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Administration $ 894,956 $ 480,964 378,235$ 426,773$
Social/Community Services 291,395 30,615 30,245 32,683
Strategic Planning 21,330 22,040 21,848 57,259
Volunteers - 44,024 69,565 75,435
Total $ 1,207,681 $ 577,643 $ 499,893 $ 592,150
Expenditures by Program
Administration
71%
Social/Communit
y Services
6%
Strategic
Planning
10%
Volunteers
13%
Use of Funds -Town Manager -By Program
Where does the money go?
Total Proposed Budget = $592,150
The Height of Desert Living 151
Operating Budgets
Town Manager Division
Variance Explanations:
Benefits: The decrease is a result of changes in coverage for an employee.
Contractual Services: Amount was included for a consultant/facilitator to update
the Strategic Plan.
Transfers: The increase is the result of moving the transfer to the Economic De-
velopment Fund into the Town Manager’s budget.
Contingency: Amount was increased to include estimated election costs and any
storm damage cleanup should the needs arise.
Wages
38%
Employment
Taxes
1%
Benefits
9%
Dues &
Memberships
4%
Education and
Training
1%
Contractual
Services
11%
Supplies
2%
Internal
Service
1%
Transfers
8%
Contingency
25%
Use of Funds -Town Manager -By Category
Where does the money go?
Total Proposed Budget = $592,150
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 202,348$ 235,065$ 238,159$ 227,258$
Employment Taxes 5,707 6,976 4,982 4,267
Benefits 41,365 40,700 65,882 52,124
Dues & Memberships 19,391 18,927 19,090 21,147
Education and Training 2,501 1,905 5,275 3,400
Maintenance and Repair 10 591 500 50
Utilities 927 778 780 780
Contractual Services 285,888 28,124 49,440 65,719
Supplies 2,707 11,527 11,665 13,380
Equipment 554 - - -
Internal Service 3,329 4,666 5,620 6,850
Transfers 642,954 228,384 - 50,000
Contingency - - 98,500 147,175
Total 1,207,681$ 577,643$ 499,893$ 592,150$
Expenditures by Category
The Height of Desert Living 152
Operating Budgets
Town Manager Division
Activities/Results
The Town Volunteer Program presents an avenue in which the town and its resi-
dents can work together to provide enhanced services to the community, person-
nel cost savings, as well as opportunities for volunteers to utilize their many tal-
ents. The volunteers enable new and innovative programs, such as the Art Docent
Walk and Save Our Sculpture Program as well as the Give a Lift transportation
program that could not otherwise be offered, as well as supplement and compli-
ment existing programs and services.
The Town presently works with more than 700 volunteers and, in 2013, provided
over 20,000 hours, at an overall cost savings to the Town of $397,000! (using
data collected by the U.S. Census Bureau and the Bureau of Labor Statistics; AZ
hourly volunteer value was $19.85).
190 Volunteers delivered 4,800 meals to homebound residents in 2014
54 volunteers provided over 850 rides through the Give a Lift Program
Over 355 volunteers helped with:
Teen Court
Halloween in the Hills
Ballet Under the Stars
Movie in the Park
Town Hall receptions
Guided Hikes
Decorating the Community Center for the Holidays and offering a Christ-
mas party for families
Assisting with the 25th Anniversary of the Town celebration
92 Volunteers helped make Turkey Trot another success this year
32 Volunteers provide excellent customer service and welcome residents and
visitors at reception desks
10 Volunteers currently provide specialized support to staff in a variety of func-
tions: procurement, accounting, special projects, archiving, and data entry
throughout the town
300 Volunteers served during the Make a Difference Day event, making a great
difference in the homes of 40 residents
12 Volunteers keep our public art pieces clean through the Save Our Sculp-
tures; 5 Volunteers are ready to lead art walk tours
100’s of Volunteers assist with special events throughout the year, such as St.
Patrick’s Day, the Oktoberfest, Pitch, Hit, and Run, the Eggstravaganza, and
serving at the Tourism Booth at all events
100 Volunteers keep the streets clean through the Adopt a Street program
60 Volunteers build and maintain trails
18 youth serve as Volunteers on the Mayor’s Youth Council, a civic and service
program
55 Volunteers serve on Advisory Committees, Boards, and Commissions
Our Town relies today, more than ever, upon the volunteer service of our residents
and is grateful for the incredible value and enhanced services that they bring to
Fountain Hills.
The Height of Desert Living 153
Operating Budgets
Town Manager Division
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
General Fund
Salaries-Full Time 202,348$ 206,378$ 238,159$ 227,258$
Salaries-Part Time - 28,688 - -
FICA - 1,779 - -
Medicare 2,853 3,321 3,368 3,209
Workers Compensation 2,561 1,502 1,291 863
Unemployment Insurance 293 375 323 195
Group Health Insurance 17,638 16,418 37,116 24,801
Group Dental Insurance 1,008 988 1,564 1,360
Group Vision Insurance 143 140 219 195
Disability Insurance 402 525 809 810
Retirement 21,596 22,028 25,442 24,224
Life Insurance 577 601 732 734
Dues, Subscript & Publicat 19,391 18,927 19,090 21,147
Training/Cont Ed 25 - - -
Meetings & Conferences 2,476 1,905 5,275 3,400
Office Equip Maint/ Repair - 487 450 -
Sign Repair & Replacement 10 104 50 50
Telecommunications 927 778 780 780
Professional Fees - 3,750 25,100 40,300
Printing Expense 140 70 - -
Advertising/Signage 59 104 140 1,219
Community Contracts/Events 182,490 24,200 24,200 24,200
Tourism 103,200 - - -
Office Supplies 2,547 1,864 1,700 1,820
Operating Supplies - 2,138 2,700 2,410
Food & Beverage Supplies 70 5,063 5,910 6,020
Program Materials - 2,035 1,145 2,795
Uniforms - 87 - -
Postage & Delivery 90 339 210 335
Software 30 - - -
Hardware 98 - - -
Peripherals 301 - - -
Furniture/Appliances 125 - - -
ISF-Copier Charges 2,800 3,027 3,800 4,105
ISF-Mail Service Charges 18 396 650 1,325
ISF-Motor Pool Charges - 161 120 120
ISF-Telecom Charges 511 1,081 1,050 1,300
Transfer Out 642,954 228,384 - 50,000
Contingency - - 98,500 147,175
Total Town Manager 1,207,681$ 577,643$ 499,893$ 592,150$
FY15-16 Proposed Budget
Summary of Expenditures
Town Manager
The Height of Desert Living 154
Town Clerk Division
Service Delivery Plan
The Town Clerk serves as the Town’s election official and custodian of records and
conducts municipal elections and all related activities in the most efficient and ef-
fective manner in full compliance with all applicable State statutes and Town Code
provisions. The Town Clerk maintains documents necessary for the effective ad-
ministration and operation of municipal government and preserves the Town’s per-
manent records.
Variance Explanations:
Elections: FY15-16 is an off year for local candidate elections; therefore, no mon-
ies were budgeted for the cost of elections this fiscal year. However, due to the
change in State law requiring consolidated candidate elections be held in the Fall
of even years, funds have been included in the Clerk’s budget for the cost of publi-
cation and Spanish translation of election notices that must be prepared prior to
the FY16/17 Mayor and Council Candidate elections. Reminder: Spanish transla-
tion of voter information is required by Federal law.
Operating Budgets
Town Clerk Division
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Administration 29,271$ 29,846$ 35,412$ 32,789$
Elections 29,979 57,432 58,917 34,840
Legislation 42,081 38,488 48,183 46,655
Records Management 16,223 15,550 16,735 16,206
Total 117,554$ 141,316$ 159,247$ 130,490$
Expenditures by Program
Administration
25%
Elections
27%
Legislation
36%
Records
Management
12%
Use of Funds -Town Clerk -By Program
Where does the money go?
Total Proposed Budget = $130,490
The Height of Desert Living 155
Operating Budgets
Town Clerk Division
Variance Explanations:
Contractual Services: The reduction in contractual services is related to the re-
moval of the FY14-15 election costs. FY15-16 is an off year for local candidate
elections; therefore, no monies were budgeted for the cost of elections this fiscal
year. However, due to the change in State law requiring consolidated candidate
elections be held in the Fall of even years, funds have been included in the Clerk’s
budget for the cost of publication and Spanish translation of election notices that
must be prepared prior to the FY16/17 Mayor and Council Candidate elections. Re-
minder: Spanish translation of voter information is required by Federal law.
Wages
64%
Employment
Taxes
1%
Benefits
17%
Education and
Training
2%
Contractual
Services
12%
Internal
Service
2%
Use of Funds -Town Clerk -By Category
Where does the money go?
Total Proposed Budget = $130,490
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 79,278$ 80,988$ 83,306$ 84,137$
Employment Taxes 1,407 1,471 1,787 1,620
Benefits 21,274 21,051 25,201 22,290
Dues & Memberships 265 354 670 870
Education and Training 905 983 5,365 2,304
Maintenance and Repair - 487 570 -
Contractual Services 11,548 33,066 39,799 15,140
Supplies 231 468 625 1,001
Equipment 896 - 100 50
Internal Service 1,750 2,448 1,824 3,078
Total 117,554$ 141,316$ 159,247$ 130,490$
Expenditures by Category
The Height of Desert Living 156
Performance Measures
Quality
Productivity
Operating Budgets
Town Clerk Division
Activities/Results
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Registered Voters: Bond Election (Nov)
Primary (Mar)
General (May) Primary (Aug)
General (Nov)
N/A
16,043
16,074
16,031
16,213
Not Town
Election
N/A
N/A
Voter Turnout % Bond Election (Nov)
Primary (Mar)
General (May)
Primary (Aug)
General (Nov)
N/A
39%
34%
43%
38%
Not Town
Election
N/A
N/A
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Percentage of contracts processed within 5
business days after approval 100% 100% 100% 100%
Percentage of agenda meeting notices posted
in compliance with State Law and Town Policy 100% 100% 100% 100%
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Town Council Agenda /Meeting notices posted 51/32 30/19 30/20 30/20
Ordinances processed 13 6 8 9
Resolutions processed 39 57 35 40
Contract and Agreements processed 42 51 25 35
Requests for Public Information processed 125 149 126 134
The Height of Desert Living 157
Operating Budgets
Town Clerk Division
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
General Fund
Salaries-Full Time 79,278$ 80,988$ 83,306$ 84,137$
Medicare 1,054 1,084 1,209 1,220
Workers Compensation 184 259 464 327
Unemployment Insurance 169 129 114 73
Group Health Insurance 11,416 10,912 14,757 11,736
Group Dental Insurance 643 648 640 629
Group Vision Insurance 90 90 89 89
Disability Insurance 172 241 291 307
Retirement 8,721 8,908 9,164 9,255
Life Insurance 232 251 260 274
Licenses/Filing Fees 10 7 70 70
Dues, Subscript & Publicat 255 347 600 800
Training/Cont Ed 483 271 800 -
Meetings & Conferences 422 712 4,565 2,304
Office Equip Maint/Repair - 487 450 -
Sign Repair & Replacement - - 120 -
Professional Fees 9,478 5,841 12,295 10,740
Printing Expense 69 6,457 - -
Advertising/Signage 2,001 3,775 6,900 4,400
Intergovt Agreements - 16,993 20,604 -
Office Supplies 199 468 425 801
Postage & Delivery 32 - 200 200
Software 11 - 100 50
Hardware 885 - - -
ISF-Copier Charges 1,434 2,176 1,500 2,750
ISF-Mail Service Charges 42 32 94 98
ISF-Motor Pool Charges 12 - - -
ISF-Telecom Charges 262 240 230 230
Total Town Clerk 117,554$ 141,316$ 159,247$ 130,490$
FY15-16 Proposed Budget
Summary of Expenditures
Town Clerk
The Height of Desert Living 158
Human Resources/Risk Management Division
Service Delivery Plan
Lead the organization in the acquisition, maintenance, development, supervision
and measurement of the human assets and the results of their work (quality, pro-
ductivity and service). Protect the Town’s assets from loss and minimize employee
injuries on the job.
Variance Explanations:
Training & Development: To encourage employee retention and skill/education
development, Human Resources Division increased funding for tuition reimburse-
ment and specialized training courses enabling employees to obtain and maintain
professional certifications.
Operating Budgets
Human Resources/Risk Management Division
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Administration 65,114$ 36,978$ 57,465$ 53,021$
Payroll 15,255 16,291 22,060 23,668
Recruitment 7,405 21,110 32,576 29,652
Risk Management 254,571 243,193 281,456 276,779
Training & Development 3,315 4,389 7,000 18,000
Volunteers 55,471 - - -
Total 401,131$ 321,961$ 400,557$ 401,120$
Expenditures by Program
Administration
13%
Payroll
6%
Recruitment
7%
Risk
Management
70%
Training &
Development
4%
Use of Funds -Human Resources/Risk Management
By Program
Where does the money go?
Total Proposed Budget = $401,120
The Height of Desert Living 159
Operating Budgets
Human Resources/Risk Management Division
Variance Explanations:
Benefits: The decrease is a result of changes in coverage for an employee.
Education and Training: To encourage employee retention and skill/education de-
velopment, Human Resources Division increased funding for tuition reimbursement
and specialized training courses enabling employees to obtain and maintain pro-
fessional certifications.
Wages 24%
Benefits 3%
Education and
Training 5%
Contractual
Services 65%
Supplies 2%
Internal Service
1%
Use of Funds -Human Resources/Risk Management
By Category
Where does the money go?
Total Proposed Budget = $401,120
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 132,479$ 72,114$ 92,250$ 95,692$
Employment Taxes 4,257 6,012 1,965 1,831
Benefits 19,867 66 30,635 10,925
Dues & Memberships 2,097 762 765 1,774
Education and Training 3,315 4,389 7,500 19,000
Maintenance & Repair - 163 450 -
Contractual Services 221,159 230,121 257,645 262,014
Supplies 15,243 6,886 7,471 7,866
Equipment 117 - - -
Internal Service 2,597 1,448 1,876 2,018
Total 401,131$ 321,961$ 400,557$ 401,120$
Expenditures by Category
The Height of Desert Living 160
Performance Measures
Quality
Productivity
Operating Budgets
Human Resources/Risk Management Division
Activities/Results
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Increase the percentage of employee per-
formance reviews completed on schedule 90% 90% 96% 96%
Increase or maintain the number of applica-
tions received per recruitment for non-
exempt positions
45 22 20 20
Increase or maintain the number of applica-
tions received per recruitment for exempt
positions
43 20 18 20
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Decrease the number of days lost to injury
per workers’ compensation claim 128 49 0 0
Maintain the turnover rate of full-time em-
ployees at an acceptable rate 8% 13% 4% 6%
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Number of full-time employees departed from
Town service 5 6 3 5
Number of exit interviews conducted 5 3 1 5
Ensure supervisors receive performance
evaluation documentation four weeks in ad-
vance
95% 100% 95% 95%
Quarterly track and analyze performance
evaluation trends, including number of per-
formance evaluations that were late, type of
increases each employee received, etc.
100% 100% 100% 100%
Number of exempt recruitments conducted 0 6 1 4
Number of full-time non-exempt recruitments
conducted 1 1 1 1
Average number of days to fill a vacancy 14 30 35 30
Number of workers’ compensation claims due
to injury 1 1 1 0
The Height of Desert Living 161
Operating Budgets
Human Resources/Risk Management Division
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
General Fund
Salaries-Full Time 104,037$ 716$ 92,250$ 95,692$
Salaries-Part Time 27,359 71,398 - -
Overtime 1,082 - - -
FICA 1,763 4,417 - -
Medicare 1,878 1,044 1,339 1,386
Workers Compensation 285 262 513 373
Unemployment Insurance 331 290 113 72
Group Health Insurance 7,445 - 18,651 -
Group Dental Insurance 439 - 988 -
Group Vision Insurance 64 - 493 -
Disability Insurance 202 (13) 316 343
Retirement 11,444 79 9,900 10,270
Life Insurance 273 - 287 312
Licenses/Filing Fees - - - 125
Dues, Subscript & Publicat 2,097 762 765 1,649
Training/Cont Ed 3,315 4,389 7,300 -
Meetings & Conferences - - 200 19,000
Office Equip Maint/Repair - 162 450 -
Professional Fees 9,885 10,171 11,645 14,752
Legal Fees 168 - 400 600
Management Fees 150 - - -
Insurance Expense 210,245 218,629 243,800 244,013
Printing Expense 66 - - 150
Advertising/Signage 646 1,320 1,800 2,500
Office Supplies 533 445 245 500
Cleaning/Janitorial Supplies - - 10 10
Operating Supplies 1,589 314 400 400
Food & Beverage Supplies 4,895 1,938 2,600 2,600
Program Materials 7,784 4,082 4,216 4,240
Postage & Delivery 442 8 - 116
Small Tools - 100 - -
Peripherals 117 - - -
ISF-Copier Charges 1,135 837 1,113 1,135
ISF-Mail Service Charges 417 130 298 427
ISF-Telecom Charges 1,045 481 465 455
Transfer Out - - - -
Total Human Resources/Risk
Management 401,131$ 321,961$ 400,557$ 401,120$
FY15-16 Proposed Budget
Summary of Expenditures
Human Resources/Risk Management
The Height of Desert Living 162
Finance Division
Service Delivery Plan
Provide efficient and cost effective financial oversight of both the short and long-
term components of the Town’s functions. Provide safe, secure and effective cash,
banking, merchant service, tax service and debt service administration for the
Town.
Variance Explanations:
Accounting: Amount was transferred to the new Environmental Fund to cover the
initial cost of implementing an annual environmental fee.
Administration: Amount was included for the Town’s portion of funding the Ari-
zona Department of Revenue Transaction Privilege Tax (TPT) collection costs.
Audit Services/Customer Service/Licensing: Due to the reorganization of the Fi-
nance Division, there were personnel allocation changes that affected program
costs.
Operating Budgets
Finance Division
Accounting
24%
Administration
18%
Audit Services
19%
Budget
10%
Customer Service
3%
Licensing
9%
Purchasing
9%
Treasury
8%
Use of Funds -Finance -By Program
Where does the money go?
Total Proposed Budget = $508,221
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Accounting 51,450$ 38,113$ 51,346$ 116,656$
Administration 35,376 52,312 39,743 85,906
Audit Services 65,924 68,946 68,279 97,370
Budget 39,636 56,545 45,514 52,601
Customer Service 31,974 32,152 31,166 17,762
Licensing 35,877 45,436 38,702 47,777
Purchasing 17,157 28,341 41,180 47,247
Treasury 44,091 41,052 46,808 42,902
Total 321,485$ 362,897$ 362,738$ 508,221$
Expenditures by Program
The Height of Desert Living 163
Operating Budgets
Finance Division
Variance Explanations:
Contractual Services: Amount was included for the Town’s portion of funding the
Arizona Department of Revenue Transaction Privilege Tax (TPT) collection costs.
Transfers: Amount was included to cover the billing costs to implement the new
environmental fee.
Wages
42%
Employment
Taxes
1%
Benefits
11%
Education and
Training
1%
Contractual
Services
26%
Supplies
1%Internal Service
2%
Transfers
16%
Use of Funds -Finance -By Category
Where does the money go?
Total Proposed Budget = $508,221
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 184,400$ 213,445$ 192,558$ 213,825$
Employment Taxes 6,976 6,611 6,367 6,334
Benefits 31,545 37,222 53,306 55,603
Dues & Memberships 1,757 3,037 4,321 2,605
Education and Training 1,682 3,192 4,856 4,631
Maintenance & Repair - 487 450 -
Utilities 1,056 690 780 -
Contractual Services 81,508 85,571 89,395 131,189
Supplies 4,033 2,586 3,435 3,825
Equipment 31 824 - -
Internal Service 8,497 9,232 7,270 10,209
Transfers - - - 80,000
Total 321,485$ 362,897$ 362,738$ 508,221$
Expenditures by Category
The Height of Desert Living 164
Performance Measures
Quality
Productivity
Operating Budgets
Finance Division
Activities/Results
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Consecutive years for GFOA annual Certifi-
cate of Achievement for Excellence in Finan-
cial Reporting award
17 18 19 20
Consecutive years for GFOA annual Distin-
guished Budget Presentation award 11 12
13 14
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Actual revenue versus forecast 97% 99% 96% 97%
Unqualified audit opinion Yes Yes Yes Yes
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Accounts payable checks issued 1,538 1,667 1,656 1,500
Purchase orders processed 1,137 1,152 1,094 1,150
Local tax revenues from audits $30,000 $66,889 $73,750 $30,000
Business licenses processed 2,230 2,298 2,624 2,600
The Height of Desert Living 165
Operating Budgets
Finance Division
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
General Fund
Salaries-Full Time 133,746$ 177,289$ 159,013$ 179,830$
Salaries-Part Time 48,573 35,912 33,545 33,995
Overtime - 243 - -
Severance 2,081 - - -
FICA 3,140 2,227 2,079 2,108
Medicare 2,644 3,007 2,788 3,101
Workers Compensation 431 680 1,063 831
Unemployment Insurance 760 696 437 294
Group Health Insurance 14,812 15,597 33,207 32,773
Group Dental Insurance 1,170 1,100 1,374 1,564
Group Vision Insurance 161 128 188 237
Disability Insurance 289 358 560 661
Retirement 14,722 19,645 17,487 19,781
Life Insurance 392 394 490 587
Licenses/Filing Fees 719 851 1,396 1,325
Dues, Subscript & Publicat 1,038 2,187 2,925 1,280
Training/Cont Ed 910 890 1,560 -
Meetings & Conferences 772 2,302 3,296 4,631
Office Equip Maint/Repair - 488 450 -
Telecommunications 1,056 690 780 -
Auditing Expense 52,706 53,260 55,000 53,224
Professional Fees - 250 - -
Management Fees 15,669 15,925 18,950 16,225
Printing Expense 1,366 1,635 2,065 1,815
Advertising/Signage 1,590 892 1,500 1,500
Intergovt Agreements - 5,000 - 48,845
Contractual Services 445 - - -
Bank/Merc Acct Fees 9,733 8,608 11,520 9,220
ActiveNet Fees - - 360 360
Office Supplies 1,464 1,355 1,350 1,620
Operating Supplies 1,749 1,068 1,755 1,870
Food & Beverage Supplies 223 - - -
Program Materials 491 145 330 330
Postage & Delivery 1 1 - 5
Miscellaneous Expense 104 18 - -
Software 11 - - -
Hardware - 824 - -
Peripherals 20 - - -
ISF-Copier Charges 2,668 3,524 2,354 4,705
ISF-Mail Service Charges 3,279 4,153 3,526 3,804
ISF-Motor Pool Charges 12 - - 100
ISF-Telecom Charges 2,538 1,555 1,390 1,600
Transfer Out - - - 80,000
Total Finance 321,485$ 362,897$ 362,738$ 508,221$
FY15-16 Proposed Budget
Summary of Expenditures
Finance
The Height of Desert Living 166
Information Technology Division
Service Delivery Plan
The Information Technology Division is dedicated to providing professional support
in a timely and responsive manner while focusing on high availability and reliable
technology. The Division also endeavors to implement alternative technologies to
reduce operating and maintenance costs.
Variance Explanations:
Web Site: As a continuation in redesigning the Town’s website, in FY15-16, funds
were budgeted to enhance the new website with online payment services for basic
Town services, increasing customer service to residents.
Operating Budgets
Information Technology Division
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Administration 34,042$ 25,502$ 10,529$ 10,973$
Network Administration 193,367 145,728 151,955 159,391
Support 45,881 54,487 41,974 42,451
Video Services 20,593 17,188 10,529 13,233
Web Site 15,139 10,948 38,393 49,927
Total 309,022$ 253,853$ 253,380$ 275,975$
Expenditures by Program
Administration
4%
Network
Administration
58%
Support 15%Video
Services 5%
Web Site 18%
Use of Funds -Information Technology -By Program
Where does the money go?
Total Proposed Budget = $275,975
The Height of Desert Living 167
Operating Budgets
Information Technology Division
Wages
24%
Benefits
6%
Dues &
Memberships
39%
Maintenance and
Repair
2%
Contractual
Services
8%
Supplies
1%Equipment
13%
Internal Service
1%
Capital
Expenditures
6%
Use of Funds -Information Technology -By Category
Where does the money go?
Total Proposed Budget = $275,975
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 93,298$ 80,806$ 66,220$ 66,880$
Employment Taxes 1,832 1,600 1,444 1,305
Benefits 24,833 20,796 15,616 16,150
Dues & Memberships 100,681 99,892 105,050 107,850
Maintenance and Repair 1,128 1,641 5,000 5,000
Utilities 649 1,274 900 900
Contractual Services 209 1,000 21,000 21,500
Supplies 2,138 1,968 1,450 1,700
Equipment 80,879 42,550 34,500 36,675
Internal Service 3,375 2,326 2,200 2,240
Capital Expenditures - - - 15,775
Total 309,022$ 253,853$ 253,380$ 275,975$
Expenditures by Category
The Height of Desert Living 168
Performance Measures
Quality
Productivity
Operating Budgets
Information Technology Division
Activities/Results
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Percentage of emergency related helpdesk
tickets resolved within two business hours 95% 97% 95% 97%
Percentage of high priority helpdesk tickets
resolved within four hours 99% 99% 99% 99%
Percentage of helpdesk tickets resolved
within twelve hours 95% 98% 95% 98%
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Total number of tickets opened 900 818 608 600
Total number of tickets closed without resolu-
tion 0 0 0 0
Total number of tickets resolved within es-
tablished timeframe 750 818 608 600
Number of issues resolved during initial con-
tact 550 613 486 510
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Employee cost involved for support $44,476 $53,572 $37,474 $37,951
Availability of computer system up-time 98.5% 98% 99% 99%
The Height of Desert Living 169
Operating Budgets
Information Technology Division
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 93,298$ 80,806$ 66,220$ 66,880$
Medicare 1,326 1,160 962 971
Workers Compensation 219 252 369 261
Unemployment Insurance 286 187 113 73
Group Health Insurance 12,927 10,553 7,379 7,824
Group Dental Insurance 1,032 801 447 438
Group Vision Insurance 137 137 64 64
Disability Insurance 202 252 234 247
Retirement 10,263 8,791 7,286 7,358
Life Insurance 273 263 206 219
Licenses/Filing Fees 92,235 86,937 89,950 93,200
Dues, Subscript & Publicat 8,446 12,955 15,100 14,650
Equipment Maint/Repair 1,075 1,364 5,000 5,000
Office Equip Maint/Repair - 276 - -
Sign Repair & Replacement 53 - - -
Telecommunications 649 1,274 900 900
Professional Fees 144 - 20,000 20,500
Printing Expense 65 - - -
Intergovt Agreements - 1,000 1,000 1,000
Office Supplies 422 1,080 250 500
Operating Supplies 1,701 864 1,100 1,100
Postage & Delivery 15 24 100 100
Software 8,869 3,654 20,500 7,350
Hardware 71,215 38,534 13,000 29,325
Peripherals 530 362 1,000 -
Furniture/Appliances 266 - - -
ISF-Copier Charges 187 149 100 200
ISF-Mail Service Charges 6 1 20 10
ISF-Motor Pool Charges 37 - - -
ISF-Telecom Charges 3,144 2,177 2,080 2,030
Capital Expenditures - - - 15,775
Total Information Technology 309,022$ 253,853$ 253,380$ 275,975$
FY15-16 Proposed Budget
Summary of Expenditures
Information Technology
The Height of Desert Living 170
Economic Development Division
(General Fund)
Service Delivery Plan
For FY15-16, funding was moved out of this Division and relocated in the Town
Manager’s budget in order to consolidate Economic Development into its own
Fund.
Operating Budgets
Economic Development Division (General Fund)
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Administration 14,223$ -$ 90,000$ -$
Total 14,223$ -$ 90,000$ -$
Expenditures by Program
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 5,730$ -$ -$ -$
Employment Taxes 98 - - -
Benefits 1,133 - - -
Dues & Memberships 4,692 - - -
Utilities 7 - - -
Contractual Services 2,250 - - -
Internal Service 313 - - -
Transfers - - 90,000 -
Total 14,223$ -$ 90,000$ -$
Expenditures by Category
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
General Fund
Salaries-Full Time 1,493$ -$ -$ -$
Salaries-Part Time 4,237 - - -
Medicare 81 - - -
Workers Compensation 17 - - -
Group Health Insurance 454 - - -
Group Dental Insurance 25 - - -
Group Vision Insurance 3 - - -
Disability Insurance 12 - - -
Retirement 630 - - -
Life Insurance 9 - - -
Dues, Subscript & Publicat 4,693 - - -
Telecommunications 7 - - -
Professional Fees 1,125 - - -
Advertising/Signage 1,125 - - -
ISF-Copier Charges 6 - - -
ISF-Mail Service Charges 4 - - -
ISF-Motor Pool Charges 40 - - -
ISF-Telecom Charges 262 - - -
Transfer Out - - 90,000 -
Total Economic Development 14,223$ -$ 90,000$ -$
FY15-16 Proposed Budget
Summary of Expenditures
Economic Development
The Height of Desert Living 171
Legal Services Division
Service Delivery Plan
The Town Attorney and Town Prosecutor are appointed by the Town Council to
serve as general counsel for the Town in addition to responsibility for the efficient
disposition of criminal cases prosecuted in the Municipal Court.
Operating Budgets
Legal Services Division
Variance Explanations:
Attorney Services: Due to increasing attorney fees, the budget was increased.
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Attorney Services 236,759$ 205,137$ 232,430$ 293,454$
Public Defender 2,750 3,750 6,300 4,800
Prosecutor 110,000 91,667 90,000 90,000
Total 349,509$ 300,554$ 328,730$ 388,254$
Expenditures by Program
Attorney Services
76%
Public Defender
1%
Prosecutor
23%
Use of Funds -Legal Services -By Program
Where does the money go?
Total Proposed Budget = $388,254
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Dues & Memberships 4,110$ 3,616$ 4,200$ 4,000$
Contractual Services 345,137 296,698 324,300 384,024
Internal Service 262 240 230 230
Total 349,509$ 300,554$ 328,730$ 388,254$
Expenditures by Category
The Height of Desert Living 172
Productivity
Operating Budgets
Legal Services Division
Activities/Results
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Number of Resolutions prepared 40 50 10 20
Number of Ordinances prepared 10 9 5 10
Number of Contracts and Agreements pre-
pared 42 58 60 60
Dues &
Memberships
1%
Contractual
Services
99%
Uses of Funds -Legal Services -By Category
Where does the money go?
Total Proposed Budget = $388,254
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
General Fund
Dues, Subscript & Publicat 4,111$ 3,616$ 4,200$ 4,000$
Legal Fees 345,136 296,698 324,300 384,024
ISF-Telecom Charges 262 240 230 230
Total Legal Services 349,509$ 300,554$ 328,730$ 388,254$
FY15-16 Proposed Budget
Summary of Expenditures
Legal Services
The Height of Desert Living 173
Operating Budgets
Legal Services Division
The Height of Desert Living 174
Development Services
Operating Budgets
Development Services
The Height of Desert Living 175
Operating Budgets
Development Services
Note: Numbers in parentheses represent full-time equivalents (FTE).
Director
DEVELOPMENT SERVICES DEPARTMENT
Streets
Maintenance Tech
Engineering
Inspector
Code Enforcement
Officer
*Custodian (.8)
Maintenance Tech
GIS Technician /
CAD Operator
Permit Tech
*Custodian (.5)
Streets Superintendent Facilities /Environmental
Supervisor
Town Engineer Senior Planner
Chief Building
Official/
Plans Examiner
Traffic Signal Tech II
Fleet Mechanic/
Open Space Specialist
*Custodian
* Part time
Full Time
Contracted
Executive Assistant
The Height of Desert Living 176
DEVELOPMENT SERVICES
Mission Statement
The Development Services Department is dedicated to enhancing the quality of life
in Fountain Hills by ensuring the construction of quality infrastructure; mainte-
nance of roadways and traffic control devices; maintenance of Town-owned
washes, dams, medians and open space; maintenance of public facilities; plan re-
view, construction permitting, and building inspections; environmental compliance,
enforcement of Town codes, improved environmental quality as well as the use of
innovative and proven land planning techniques. The Department strives to pro-
vide quality customer service in a professional and timely manner.
Department Overview
The Development Services Department is made up of seven (7) Divisions: Building
Safety, Code Compliance, Engineering, Facilities, Mapping & Graphics and Planning
in the General Fund. The Streets Division is funded through the Highway Users
Revenue Fund (HURF). The Development Services Director provides direct supervi-
sion over Division heads and the executive management assistant.
Operating Budgets
Development Services
Division
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Engineering 462,357$ 492,433$ 562,899$ 505,793$
Facilities 574,001 600,513 881,690 752,761
Planning 149,733 156,701 171,311 167,648
Building Safety 170,703 194,449 217,248 204,478
Code Compliance 91,185 93,627 104,546 102,479
Mapping & Graphics 86,156 72,239 76,812 70,565
Total 1,534,135$ 1,609,962$ 2,014,506$ 1,803,724$
Expenditures by Division
Engineering
28%
Facilities
42%
Planning
9%
Building Safety
11%
Code Compliance
6%
Mapping &
Graphics
4%
Use of Funds -Development Services -By Division
Where does the money go?
Total Proposed Budget = $1,803,724
The Height of Desert Living 177
Operating Budgets
Development Services
Variance Explanations:
Administration: Amount transferred to Facilities Replacement Fund was de-
creased.
Engineering: Amounts were included for engineering studies and surveys, and
contracted inspections and plan review services. There is also an amount for hiring
a consultant to aid in applying for and obtaining a Municipal Storm Sewer System
(MS4) permit.
Stormwater Management: The majority of expenses were moved to the new Envi-
ronmental Fund to be paid for by the annual environmental fee. Partial funding for
expenses occurring prior to the collection of this fee was also transferred to the
new Fund.
Administration
9%
Building
Inspection
4%
Building
Maintenance
36%
Capital
Improvement
Projects
5%
Code Compliance
6%
Current Planning
6%Engineering
11%
Environmental
Service
2%
Long Range
Planning
2%
Mapping &
Graphics
4%
Stormwater
Management
8%
Use of Funds -Development Services -By Program
Where does the money go?
Total Proposed Budget = $1,803,724
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Administration 63,362$ 67,960$ 220,427$ 161,513$
Building Inspection 62,498 80,090 94,549 78,260
Building Maintenance 567,569 593,143 726,442 657,174
Capital Improvement Projects 87,949 89,718 96,002 93,274
Code Compliance 91,185 93,627 104,546 102,479
Current Planning 94,363 97,300 106,782 107,623
Engineering 124,254 136,475 146,313 197,654
Environmental Service 29,398 32,611 35,214 30,747
Long Range Planning 25,972 26,790 29,315 29,278
Mapping & Graphics 86,156 72,239 76,812 70,565
Permitting 108,204 114,359 122,699 126,218
Stormwater Management 193,225 205,650 255,405 148,939
Total 1,534,135$ 1,609,962$ 2,014,506$ 1,803,724$
Expenditures by Program
The Height of Desert Living 178
Operating Budgets
Development Services
Variance Explanations:
Employment Taxes: A reduction in the Town’s rate, which used to calculate work-
ers’ compensation, resulted in a reduction of workers’ compensation expenses.
Maintenance and Repair: Dam and wash maintenance, amounting to approxi-
mately $170,000 was moved to the new Environmental Fund. Additionally, the
cost for HVAV controllers replacement, a one-time expense, were completed in
FY14-15.
Contractual Services: Amounts were included for engineering studies and surveys,
and contracted inspections and plan review services. There is also an amount for
hiring a consultant to aid in applying for and obtaining a Municipal Storm Sewer
System (MS4) permit.
Transfers: Amount was transferred to the new Environmental Fund for partial
funding of expenses occurring prior to the collection of the new annual environ-
mental fee.
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 691,040$ 703,294$ 719,809$ 720,505$
Employment Taxes 24,178 30,180 43,626 34,137
Benefits 166,019 166,486 195,780 184,549
Dues & Memberships 12,032 23,970 21,372 20,097
Education and Training 1,230 1,121 9,105 9,680
Maintenance and Repair 352,736 349,060 471,761 193,403
Utilities 185,404 175,720 218,097 198,266
Contractual Services 24,370 80,597 103,410 173,856
Supplies 31,287 35,915 52,810 52,377
Equipment 29,584 21,180 8,715 10,735
Damages/Vandalism - - 250 250
Internal Service 16,255 21,511 25,999 26,674
Transfers - 928 143,772 179,195
Total 1,534,135$ 1,609,962$ 2,014,506$ 1,803,724$
Expenditures by Category
The Height of Desert Living 179
Operating Budgets
Development Services
FY14-15 Department Accomplishments
FY15-16 Objectives
Initiative Strategic Value
Completed Town-owned wash and ADWR juris-
dictional dam maintenance
ES2-Maintain and improve Community infra-
structure
Completed the 2013 edition of the “Land Use
Analysis and Statistical Report”
EV1-Economic Vitality
Completed Fire Station No. 1 Renovation P3-Public Safety, Health, and Welfare
Organized florescent light bulb and electronics
recycling events
ES1-Environmental Stewardship
Completed Avenue of the Fountains median im-
provements.
I3-Maintain and Improve Community Infrastruc-
ture
Initiative Strategic Value Estimated Cost/Funding
Source
Foster a culture of public ser-
vice and volunteerism CR3-Foster a culture of public
service and volunteerism $0
Complete Town-owned wash
and ADWR jurisdictional dam
maintenance
ES2-Maintain & improve com-
munity infrastructure
$150,000/General Fund
Complete 2014 edition of “Land
Use Analysis and Statistical
Report”
EV1-Economic Vitality $1,000/General Fund
Wages
39%
Employment
Taxes
2%
Benefits
10%
Dues &
Memberships
1%
Education and
Training
1%
Maintenance and
Repair
11%
Utilities
11%
Contractual
Services
10%
Supplies
3%
Equipment
1%
Internal Service
1%
Transfers
10%
Use of Funds -Development Services -By Category
Where does the money go?
Total Proposed Budget = $1,803,724
The Height of Desert Living 180
Operating Budgets
Development Services
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
FY15-16 Proposed Budget
Summary of Expenditures
Development Services
General Fund
Salaries-Full Time 649,758$ 660,282$ 677,834$ 677,851$
Salaries-Part Time 40,261 42,028 41,974 42,654
Overtime 1,022 984 - -
FICA 2,516 2,621 2,602 2,645
Medicare 9,763 9,915 10,441 10,450
Workers Compensation 10,021 16,114 29,265 20,202
Unemployment Insurance 1,879 1,531 1,318 840
Group Health Insurance 84,842 83,385 110,126 98,979
Group Dental Insurance 5,606 5,618 5,670 5,526
Group Vision Insurance 756 767 933 770
Disability Insurance 1,358 1,963 2,378 2,488
Retirement 71,553 72,717 74,561 74,564
Life Insurance 1,904 2,035 2,112 2,222
Licenses/Filing Fees 5,399 9,714 12,700 15,410
Dues, Subscript & Publicat 6,633 14,256 8,672 4,687
Training/Cont Ed 15 235 2,010 -
Meetings & Conferences 1,215 886 7,095 9,680
Building Main/Repair 91,621 35,386 88,593 88,986
HVAC Repair 41,776 56,028 114,435 58,340
Plumbing Repair 2,123 12,394 11,844 11,300
Electrical Repair/Maint 2,729 2,089 4,955 3,995
Fire Protection Systems 10,068 8,712 10,485 6,105
Grounds Maint/Repair - 350 405 -
Irrigation Repair - - - 4,200
Backflow Testing & Maintenance 1,502 30 1,185 1,185
Wash Maintenance 141,626 147,968 159,000 -
Dam Inspection And Maint 13,400 18,314 49,900 -
Equipment Maint/Repair 6,006 6,694 14,105 7,330
Vehicle Maint/Repair 910 1,383 2,563 2,563
Office Equip Maint/ Repair 349 550 2,462 200
Other Maint/Repair 7,695 2,068 1,325 2,700
Parking Lot Repair 22,954 -
Striping - - 2,400 -
Sidewalk/Pathway Repair - 26,411 - -
Sign Repair & Replacement 2,009 1,610 1,345 1,205
Painting 7,967 29,072 5,435 295
Lighting Repair - - 1,325 5,000
Electricity Expense 148,445 146,777 174,655 157,040
Refuse/Recycling 2,351 2,006 1,703 1,703
Telecommunications 3,436 4,471 5,004 5,388
Water/Sewer 26,513 17,433 29,585 26,985
Gas & Oil 4,660 5,034 7,150 7,150
Professional Fees 18,172 27,995 27,306 40,190
Engineering Fees - 7,806 6,500 15,000
Rentals & Leases - 10 400 400
Printing Expense 945 217 1,796 1,546
Advertising/Signage 867 1,006 2,500 2,500
Contractual Services 4,360 11,315 36,000 67,500
Bank/Merc Acct Fees 25 4,127 - 4,300
Landscape Contracts - 28,121 28,788 42,300
ActiveNet Fees - - 120 120
The Height of Desert Living 181
Operating Budgets
Development Services
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
FY15-16 Proposed Budget
Summary of Expenditures
Development Services
General Fund-continued
Office Supplies 5,781$ 7,384$ 7,960$ 10,372$
Cleaning/Janitorial Supplies 11,228 8,773 17,480 14,150
Safety Supplies 137 765 1,025 870
Operating Supplies 10,328 14,189 19,790 20,905
Food & Beverage Supplies 1,513 1,619 2,000 2,000
Program Materials 858 875 925 925
Uniforms 1,403 2,265 2,730 3,005
Postage & Delivery 39 45 150 150
Miscellaneous Expense - - 750 -
Small Tools 487 371 2,315 1,190
Software 4,984 - - 5,000
Hardware 6,343 2,121
Peripherals 65 - - -
Furniture/Appliances 10,022 6,200 2,200 2,200
Equipment 7,683 12,488 4,200 2,345
Damages/Vandalism - - 250 250
ISF-Copier Charges 3,524 3,072 4,348 4,540
ISF-Mail Service Charges 267 354 1,015 875
ISF-Vehicle Replacement Charge 5,189 9,813 13,343 13,856
ISF-Motor Pool Charges 1,000 1,624 898 898
ISF-Telecom Charges 6,274 6,648 6,395 6,505
Transfer Out - 928 143,772 179,194
Total Development Services 1,534,135$ 1,609,962$ 2,014,506$ 1,803,724$
The Height of Desert Living 182
Building Safety Division
Service Delivery Plan
The Building Safety Division is dedicated to processing applications for permits to
construct homes, commercial buildings, fences, swimming pools and other struc-
tures in a manner that is responsive and customer friendly. The Division coordi-
nates the review of plans for the structures it permits and conducts construction
inspections.
Operating Budgets
Building Safety Division
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Building Inspections 62,498$ 80,090$ 94,549$ 78,260$
Permitting 108,205 114,359 122,699 126,218
Total 170,703$ 194,449$ 217,248$ 204,478$
Expenditures by Program
Building
Inspections
38%
Permitting
62%
Use of Funds -Building Safety -By Program
Where does the money go?
Total Proposed Budget = $204,478
The Height of Desert Living 183
Operating Budgets
Building Safety Division
Variance Explanations:
Contractual Services: Amount was decreased to be the same as originally budg-
eted last fiscal year. Additional budget was transferred in FY14-15 to cover the
costs of a contract change order for additional building plan review and inspection
services.
Equipment: The increase includes software updates to the permitting software.
Wages
66%
Employment
Taxes
2%
Benefits
16%
Education and
Training
1%
Utilities
1%
Contractual
Services
8%
Supplies
1%Equipment
3%
Internal Service
2%
Use of Funds -Building Safety -By Category
Where does the money go?
Total Proposed Budget = $204,478
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 125,231$ 136,911$ 131,525$ 133,923$
Employment Taxes 3,513 4,456 5,914 4,798
Benefits 28,723 30,229 36,996 32,445
Dues & Memberships 1,778 509 1,305 710
Education and Training 1,045 789 1,710 2,260
Maintenance and Repair 27 589 935 685
Utilities 1,245 1,496 1,768 1,768
Contractual Services 4,635 13,292 31,320 17,320
Supplies 525 853 1,100 1,100
Equipment - 222 150 5,150
Internal Service 3,981 4,175 4,525 4,319
Transfers - 928 - -
Total 170,703$ 194,449$ 217,248$ 204,478$
Expenditures by Category
The Height of Desert Living 184
Performance Measures
Quality
Operating Budgets
Building Safety Division
Activities/Results
Productivity
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Percentage of all residential building plan re-
views completed within established turn-
around times
97% 100% 100% 97%
Percentage of all commercial building plan
reviews completed within established turn-
around times
97% 100% 100% 97%
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Number of building plan reviews conducted
(multiple reviews possible) 420 420 475 510
Number of residential plan reviews conducted
(multiple reviews possible) 125 125 397 400
Number of commercial plan reviews con-
ducted (multiple reviews possible) 250 250 54 50
Number of building inspection FTE’s 1 1 1 1
Total number of permits 457 445 500 550
Total number of inspections (all inspections) 2,000 2,131 2,150 2,200
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Average expenditure per inspection during
the reporting period (includes all inspections) $31.25 $37.59 $42.82 $35.57
Average cost per permit $236.78 $256.99 $245.40 $229.49
The Height of Desert Living 185
Operating Budgets
Building Safety Division
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
General Fund
Salaries-Full Time 125,231$ 133,642$ 131,525$ 133,923$
Salaries-Part Time - 3,270 - -
FICA - 203 - -
Medicare 1,744 1,902 1,906 1,943
Workers Compensation 1,426 2,075 3,757 2,695
Unemployment Insurance 343 276 251 160
Group Health Insurance 13,004 13,408 20,302 15,457
Group Dental Insurance 1,170 1,181 1,188 1,162
Group Vision Insurance 167 168 166 166
Disability Insurance 243 380 462 491
Retirement 13,769 14,699 14,469 14,731
Life Insurance 369 393 409 438
Dues, Subscript & Publicat 1,778 509 1,305 710
Training/Cont Ed - 100 60 -
Meetings & Conferences 1,045 689 1,650 2,260
Equipment Maint/Repair - - 125 125
Vehicle Maint/Repair 27 589 560 560
Office Equip Maint/Repair - - 250 -
Telecommunications 526 740 768 768
Gas & Oil 719 755 1,000 1,000
Printing Expense 250 108 200 200
Contractual Services 4,361 11,315 31,000 15,000
Bank/Merc Acct Fees 25 1,869 - 2,000
ActiveNet Fees - - 120 120
Office Supplies 114 532 550 550
Uniforms 411 321 550 550
Small Tools - 150 150
Software - - - 5,000
Hardware - 222 - -
ISF-Copier Charges 160 247 600 340
ISF-Mail Service Charges 23 26 75 25
ISF-Vehicle Replacement Charge 2,595 2,647 2,700 2,754
ISF-Motor Pool Charges 16 53 - -
ISF-Telecom Charges 1,187 1,202 1,150 1,200
Transfer Out - 928 - -
Total Building Safety 170,703$ 194,449$ 217,248$ 204,478$
FY15-16 Proposed Budget
Summary of Expenditures
Building Safety
The Height of Desert Living 186
Code Compliance Division
Service Delivery Plan
The Code Compliance Division is actively involved in maintaining an excellent
quality of life by addressing community issues such as abandoned vehicles, prop-
erty maintenance, improperly maintained pools, illegal signs, improper parking
on private property, and dumping or other destruction in Town-owned washes.
The Code Compliance Division strives to address problems in a confidential,
friendly and understanding way which allows for sufficient time to come into
compliance voluntarily.
Operating Budgets
Code Compliance Division
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Code Compliance 91,185$ 93,627$ 104,546$ 102,479$
Total 91,185$ 93,627$ 104,546$ 102,479$
Expenditures by Program
Code Compliance
100%
Use of Funds -Code Compliance -By Program
Where does the money go?
Total Proposed Budget = $102,479
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 66,417$ 67,750$ 69,780$ 70,465$
Employment Taxes 2,042 2,602 3,983 3,121
Benefits 17,614 17,630 18,378 18,853
Dues & Memberships 35 35 135 150
Education and Training 90 80 625 900
Maintenance and Repair 73 755 560 560
Utilities 1,093 1,277 1,768 1,768
Contractual Services 445 - 5,072 2,572
Supplies 301 296 580 580
Equipment - 286 - -
Internal Service 3,075 2,916 3,665 3,510
Total 91,185$ 93,627$ 104,546$ 102,479$
Expenditures by Category
The Height of Desert Living 187
Operating Budgets
Code Compliance Division
Wages
68%
Employment
Taxes
3%
Benefits
18%
Education and
Training
1%
Maintenance and
Repair
1%Utilities
2%
Contractual
Services
3%Supplies
1%
Internal Service
3%
Use of Funds -Code Compliance -By Category
Where does the money go?
Total Proposed Budget = $102,479
Performance Measures
Productivity
Activities/Results
FY12-13
Actual
FY13-14
Actual
FY14-15
Estimate
FY15-16
Target
Percentage of code violations brought into
voluntary compliance prior to initiation of ad-
ministrative or judicial action
99% 99% 98% 99%
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Number of Code Enforcement Officers 1 1 1 1
Number of code violation cases 809 730 755 775
Number of code violation cases reviewed in
court proceedings (does not include barking
dog cases)
2 2 5 5
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Average cost per code violation case $112.72 $128.26 $138.48 $132.23
The Height of Desert Living 188
Operating Budgets
Code Compliance Division
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
General Fund
Salaries-Full Time 66,416$ 67,750$ 69,780$ 70,465$
Medicare 942 971 1,012 1,022
Workers Compensation 908 1,475 2,828 2,007
Unemployment Insurance 192 156 143 92
Group Health Insurance 9,337 9,135 9,593 9,976
Group Dental Insurance 554 554 568 555
Group Vision Insurance 81 82 81 81
Disability Insurance 144 201 244 259
Retirement 7,304 7,450 7,675 7,752
Life Insurance 195 208 217 230
Licenses/Filing Fees - - 100 100
Dues, Subscript & Publicat 35 35 35 50
Training/Cont Ed 15 - 450 -
Meetings & Conferences 75 80 175 900
Vehicle Maint/Repair 73 755 560 560
Telecommunications 527 749 768 768
Gas & Oil 566 528 1,000 1,000
Printing Expense 445 - 72 72
Contractual Services - - 5,000 2,500
Office Supplies 301 99 450 450
Uniforms - 198 130 130
Hardware - 286 - -
ISF-Copier Charges 28 27 400 40
ISF-Mail Service Charges 25 13 100 15
ISF-Vehicle Replacement Charge 2,595 2,647 2,700 3,000
ISF-Motor Pool Charges 23 - - -
ISF-Telecom Charges 404 228 465 455
Total Code Compliance 91,185$ 93,627$ 104,546$ 102,479$
FY15-16 Proposed Budget
Summary of Expenditures
Code Compliance
The Height of Desert Living 189
Engineering Division
Service Delivery Plan
The Engineering Division is responsible for design, contract administration and
construction oversight for capital projects. The Division is also responsible for the
review of commercial and residential plans, utility plans, encroachment permits as
well as the maintenance of Town-owned washes and six ADWR jurisdictional dams.
Operating Budgets
Engineering Division
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Administration 56,930$ 60,589$ 65,179$ 65,926$
Capital Improvement Program 87,949 89,719 96,002 93,274
Engineering 124,254 136,475 146,313 197,654
Stormwater Management 193,224 205,650 255,405 148,939
Total 462,357$ 492,433$ 562,899$ 505,793$
Expenditures by Program
Administration
14%
Capital
Improvement
Program
18%
Engineering
39%
Stormwater
Management
29%
Use of Funds -Engineering -By Program
Where does the money go?
Total Proposed Budget = $505,793
Variance Explanations:
Engineering: Amounts were included for engineering studies and surveys, and
contracted inspections and plan review services. There is also an amount for hiring
a consultant to aid in applying for and obtaining a Municipal Storm Sewer System
(MS4) permit.
Stormwater Management: The majority of expenses were moved to the new Envi-
ronmental Fund to be paid for by the annual environmental fee. Partial funding for
expenses occurring prior to the collection of this fee was also transferred to the
new Fund.
The Height of Desert Living 190
Operating Budgets
Engineering Division
Variance Explanations:
Dues & Memberships: The annual Stormwater Permit costing $5000 was moved
to the new Environmental Fund.
Maintenance and Repair: Dam and wash maintenance, amounting to approxi-
mately $170,000, was moved to the new Environmental Fund.
Contractual Services: Amounts were included for engineering studies and surveys
and contracted inspections and plan review services. There is also an amount for
hiring a consultant to aid in applying for and obtaining a Municipal Storm Sewer
System (MS4) permit.
Transfers: Amounts were included to cover the costs of salaries, dam mainte-
nance and permits in the new Environmental Fund before the fee is to be col-
lected.
Wages
46%
Employment
Taxes
2%
Benefits
13%
Dues &
Memberships
2%
Education and
Training
1%
Utilities
1%
Contractual
Services
13%
Internal Service
2%Transfers
19%
Use of Funds -Engineering -By Category
Where does the money go?
Total Proposed Budget = $505,793
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 222,614$ 226,642$ 232,452$ 237,632$
Employment Taxes 6,835 8,416 12,774 9,877
Benefits 58,256 58,207 67,776 63,995
Dues & Memberships 6,989 7,494 13,979 8,329
Education and Training 95 230 3,680 3,580
Maintenance and Repair 156,048 166,669 211,110 560
Utilities 3,619 3,938 4,088 4,088
Contractual Services 2,893 10,855 8,472 68,222
Supplies 444 2,410 2,035 3,960
Equipment 1,750 320 450 450
Internal Service 2,814 7,252 6,083 7,621
Transfers - - 97,479
Total 462,357$ 492,433$ 562,899$ 505,793$
Expenditures by Category
The Height of Desert Living 191
Operating Budgets
Engineering Division
Performance Measures
Quality
Productivity
Activities/Results
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Percentage of reviews of final plats, site plans
and commercial plans completed within es-
tablished turn-around time.
95% 95% 95% 95%
Percentage of inspections completed within
24 hours of notice 95% 100% 98% 99%
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Acres of Town-owned washes maintained* 75 75 75 75
Number of right-of-way and encroachment
permits issued 300 350 325 325
Number of easements released or acquired 20 27 15 22
Number of capital improvement projects
(CIP) completed 2 3 2 3
Total number of inspections (includes multi-
ple inspection totals for residential, commer-
cial & CIP projects)
275 302 250 300
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Expenditure per inspection (includes multiple
inspection totals for residential, commercial &
CIP projects)
$771.65 $748.99 $969.26 $969.76
*686 acres of Town-owned washes
The Height of Desert Living 192
Operating Budgets
Engineering Division
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
General Fund
Salaries-Full Time 222,297$ 225,897$ 232,452$ 237,632$
Overtime 318 745 - -
Medicare 3,090 3,146 3,372 3,447
Workers Compensation 3,299 4,898 9,071 6,210
Unemployment Insurance 446 373 331 220
Group Health Insurance 30,525 29,745 38,339 33,945
Group Dental Insurance 1,862 1,897 1,895 1,978
Group Vision Insurance 254 259 435 284
Disability Insurance 475 675 815 873
Retirement 24,490 24,935 25,569 26,139
Life Insurance 650 697 723 776
Licenses/Filing Fees 5,188 5,363 11,350 5,600
Dues, Subscript & Publicat 1,801 2,131 2,629 2,729
Training/Cont Ed - 135 500 -
Meetings & Conferences 95 95 3,180 3,580
Wash Maintenance 141,626 147,968 159,000 -
Dam Inspection And Maint 13,400 18,314 49,900 -
Vehicle Maint/Repair 672 39 560 560
Office Equip Maint/ Repair 349 348 1,650 -
Telecommunications 1,551 1,731 1,788 1,788
Gas & Oil 2,068 2,207 2,300 2,300
Professional Fees 2,555 1,400 1,400 1,400
Engineering Fees - 7,806 6,500 15,000
Printing Expense 184 108 572 322
Advertising/Signage 154 65 - -
Contractual Services - - - 50,000
Bank/Merc Acct Fees - 1,475 - 1,500
Office Supplies 300 1,753 1,135 2,785
Safety Supplies - - 200 200
Operating Supplies 19 - - -
Food & Beverage Supplies - 45 - -
Program Materials - 33 - -
Uniforms 125 579 550 825
Postage & Delivery - - 150 150
Small Tools 357 - 450 450
Software 641 - - -
Hardware 706 320 - -
Peripherals 46 - - -
ISF-Copier Charges 901 1,823 1,083 2,555
ISF-Mail Service Charges 87 173 425 425
ISF-Vehicle Replacement Charge - 2,729 2,784 2,840
ISF-Motor Pool Charges 766 1,385 741 741
ISF-Telecom Charges 1,060 1,141 1,050 1,060
Transfer Out - - - 97,479
Total Engineering 462,357$ 492,433$ 562,899$ 505,793$
FY15-16 Proposed Budget
Summary of Expenditures
Engineering
The Height of Desert Living 193
Service Delivery Plan
The Facilities Division is dedicated to maintaining a safe and clean environment in
Town-owned buildings for citizens and employees to enjoy. The Facilities Division
maintains Town Hall, Community Center, Library/Museum, Fire Stations #1 and
#2, Kiwanis Building and the Fountain Hills Theatre.
Facilities Division
Operating Budgets
Facilities Division
Variance Explanations:
Town Hall: In FY14-15, the cost for HVAC controllers replacement, a one-time
expense, were completed. Annual maintenance costs for the HVAC and chillers and
EMS were reallocated to include a percentage share to the power plant. Also, util-
ity expenses, including electricity and water, were reduced to be more in line with
actual costs.
Community Theater: Emergency repairs to the leaky roof included in FY14-15.
Fire Station #1: In FY14-15, budget transfers were made to cover the cost of con-
struction documents for a remodel as well as emergency generator repairs.
Location
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Town Hall 179,084$ 169,944$ 401,604$ 274,356$
Community Center 155,505 164,255 174,061 186,575
Library/Museum 135,858 134,477 150,497 162,165
Community Theater 17,668 5,004 17,350 6,529
Kiwanis Building 3,171 9,544 8,655 7,346
Physical Plant 46,762 44,146 48,740 48,116
Fire Station #1 23,768 53,661 61,429 48,257
Fire Station #2 12,185 19,482 19,354 19,417
Total 574,001$ 600,513$ 881,690$ 752,761$
Expenditures by Location
Town Hall
36%
Community
Center
25%
Library/
Museum
17%
Community
Theater
1%
Kiwanis Building
1%
Physical Plant
6%
Fire Station #1
6%
Fire Station #2
3%
Use of Funds -Facilities -By Location
Where does the money go?
Total Proposed Budget = $752,761
The Height of Desert Living 194
Variance Explanations:
Maintenance and Repair: In FY14-15, the cost for HVAC controllers replacement, a
one-time expense, were completed. Annual maintenance costs for the HVAC and
chillers and EMS were reallocated to include a percentage share to the power
plant. Also, utility expenses, including electricity and water, were reduced to be
more in line with actual costs.
Contractual Services: Additional weeknight cleaning services for the Community
Center were included in FY15-16. Increases were also estimated for landscaping
costs due to need to go out to bid for a new landscaping contract.
Transfers: Amount of funding to the Facilities Replacement Fund was reduced.
Operating Budgets
Facilities Division
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 116,766$ 109,711$ 120,694$ 122,699$
Employment Taxes 8,154 9,745 13,480 10,922
Benefits 20,972 20,101 28,790 29,933
Dues & Memberships 273 8,680 - 495
Maintenance and Repair 195,736 180,169 255,612 188,216
Utilities 179,386 168,825 209,693 189,478
Contractual Services 11,196 52,720 50,724 76,120
Supplies 24,233 26,612 42,520 39,600
Equipment 14,515 19,059 8,015 5,035
Damages/Vandalism - - 250 250
Internal Service 2,770 4,891 8,140 8,298
Transfers - - 143,772 81,715
Total 574,001$ 600,513$ 881,690$ 752,761$
Expenditures by Category
Wages
17%
Employment
Taxes
1%Benefits
4%
Maintenance and
Repair
25%
Utilities
25%
Contractual
Services
10%
Supplies
5%
Equipment
1%
Internal Service
1%
Transfers
11%
Use of Funds -Facilities -By Category
Where does the money go?
Total Proposed Budget = $752,761
The Height of Desert Living 195
Performance Measures
Quality
Productivity
Activities/Results
Operating Budgets
Facilities Division
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Percentage of maintenance requests resolved
within 24 hours 80% 79% 80% 80%
Percentage of maintenance requests resolved
within 48 hours 94% 92% 92% 92%
Percentage of trade related work orders com-
pleted in house versus contracts 70% 70% 70% 70%
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Square footage of buildings maintained by
staff 121,487 122,283 122,283 122,283
Square footage of buildings cleaned by staff 23,500 23,500 23,500 23,500
Number of annual maintenance requests 1,625 1,625 1,625 1,500
Number of custodial staff 1.25 1.25 1.25 1.30
Community Center custodial staff .10 .10 .10 .15
Library/Museum custodial staff .40 .40 .40 .40
Town Hall custodial staff .75 .75 .75 .75
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Civic Center utility costs per square foot
(water, sewer, electric – includes parking lot
lighting and landscape irrigation)
$1.82 $1.73 $2.21 $2.02
The Height of Desert Living 196
Operating Budgets
Facilities Division
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
FY15-16 Proposed Budget
Summary of Expenditures
Facilities
General Fund
Salaries-Full Time 75,801$ 70,714$ 78,720$ 80,045$
Salaries-Part Time 40,261 38,758 41,974 42,654
Overtime 704 239 - -
FICA 2,516 2,418 2,602 2,645
Medicare 1,686 1,573 1,753 1,779
Workers Compensation 3,439 5,328 8,800 6,289
Unemployment Insurance 512 427 325 209
Group Health Insurance 11,439 11,092 18,819 19,797
Group Dental Insurance 681 674 692 679
Group Vision Insurance 100 100 96 96
Disability Insurance 153 222 277 293
Retirement 8,378 7,776 8,661 8,804
Life Insurance 221 236 245 264
Licenses/Filing Fees 144 9 - -
Dues, Subscript & Publicat 129 8,671 - 495
Building Main/Repair 91,621 35,386 88,593 88,986
HVAC Repair 41,776 56,028 114,435 58,340
Plumbing Repair 2,123 12,394 11,844 11,300
Electrical Repair/Maint 2,729 2,089 4,955 3,995
Fire Protection Systems 10,068 8,712 10,485 6,105
Grounds Maint/Repair - 350 405 -
Irrigation Repair - - - 4,200
Backflow Testing & Maintenance 1,502 30 1,185 1,185
Equipment Maint/Repair 5,154 5,924 10,680 3,905
Vehicle Maint/Repair 138 - 800 800
Office Equip Maint/ Repair - 94 400 200
Other Maint/Repair 7,695 2,068 1,325 2,700
Parking Lot Repair 22,954 - - -
Striping - - 2,400 -
Sidewalk/Pathway Repair - 26,411 - -
Sign Repair & Replacement 2,009 1,610 1,345 1,205
Painting 7,967 29,072 5,435 295
Lighting Repair - - 1,325 5,000
Electricity Expense 148,445 146,777 174,655 157,040
Refuse/Recycling 2,351 2,006 1,703 1,703
Telecommunications 771 1,066 1,500 1,500
Water/Sewer 26,513 17,433 29,585 26,985
Gas & Oil 1,307 1,544 2,250 2,250
Professional Fees 11,196 24,589 21,406 33,290
Instructor Fees - 10 - -
Rentals & Leases - - 400 400
Printing Expense - - 130 130
Landscape Contracts - 28,121 28,788 42,300
Office Supplies 141 246 175 375
The Height of Desert Living 197
Operating Budgets
Facilities Division
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
FY15-16 Proposed Budget
Summary of Expenditures
Facilities
General Fund-continued
Cleaning/Janitorial Supplies 11,228$ 8,773$ 17,480$ 14,150$
Safety Supplies 137 765 825 670
Operating Supplies 10,309 14,189 19,790 20,905
Food & Beverage Supplies 1,513 1,574 2,000 2,000
Uniforms 867 1,040 1,500 1,500
Postage & Delivery 39 25 - -
Miscellaneous Expense - - 750 -
Small Tools 130 371 1,615 490
Software 4,342 - - -
Peripherals 20 - - -
Furniture/Appliances 10,022 6,200 2,200 2,200
Equipment - 12,488 4,200 2,345
Damages/Vandalism - - 250 250
ISF-Copier Charges 38 11 50 50
ISF-Mail Service Charges 8 8 15 10
ISF-Vehicle Replacement Charge - 1,790 5,160 5,263
ISF-Motor Pool Charges 17 14 - -
ISF-Telecom Charges 2,707 3,068 2,915 2,975
Transfer Out - - 143,772 81,715
Total Facilities 574,001$ 600,513$ 881,690$ 752,761$
The Height of Desert Living 198
Mapping & Graphics Division
Service Delivery Plan
The Mapping & Graphics Division is dedicated to providing excellent customer ser-
vice in a professional and timely manner. The Division is responsible for providing
internal and external customers with maps, graphic information, and research.
Operating Budgets
Mapping & Graphics Division
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Mapping & Graphics 86,156$ 72,239$ 76,812$ 70,565$
Total 86,156$ 72,239$ 76,812$ 70,565$
Expenditures by Program
Mapping &
Graphics
100%
Use of Funds -Mapping & Graphics -By Program
Where does the money go?
Total Proposed Budget = $70,565
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 47,860$ 48,137$ 48,211$ 44,182$
Employment Taxes 998 1,041 1,235 991
Benefits 13,893 13,544 15,266 12,542
Dues & Memberships - 2,015 - -
Education and Training - 21 1,150 1,000
Maintenance and Repair 853 770 2,500 2,500
Utilities 4,421 2,006 - -
Contractual Services 4,493 3,352 4,500 5,500
Supplies 13,319 1,061 3,500 3,500
Internal Service 319 292 450 350
Total 86,156$ 72,239$ 76,812$ 70,565$
Expenditures by Category
The Height of Desert Living 199
Operating Budgets
Mapping & Graphics Division
Wages
63%
Employment
Taxes
1%
Benefits
18%
Education and
Training
1%
Maintenance and
Repair
4%
Contractual
Services
8%
Supplies
5%
Use of Funds -Mapping & Graphics -By Category
Where does the money go?
Total Proposed Budget = $70,565
Performance Measures
Quality
Activities/Results
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
eFountain work order survey satisfaction rat-
ing 95% 95% 95% 95%
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Number of internal customer requests proc-
essed 200 280 250 250
Number of aerial site plans completed 75 65 75 75
Number of external customer requests proc-
essed 50 110 75 75
GIS database maintenance in hours 100 80 80 80
The Height of Desert Living 200
Operating Budgets
Mapping & Graphics Division
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
General Fund
Salaries-Full Time 47,859$ 48,137$ 48,211$ 44,182$
Medicare 687 691 700 641
Workers Compensation 187 255 449 301
Unemployment Insurance 124 95 86 49
Group Health Insurance 7,776 7,376 9,061 6,901
Group Dental Insurance 563 530 531 426
Group Vision Insurance 49 50 49 44
Disability Insurance 104 145 169 162
Retirement 5,263 5,295 5,303 4,861
Life Insurance 140 148 153 148
Licenses/Filing Fees - 2,015 - -
Dues, Subscript & Publicat - - - -
Training/Cont Ed - - 1,000 -
Meetings & Conferences - 21 150 1,000
Equipment Maint/Repair 852 770 2,500 2,500
Office Equip Maint/ Repair - - - -
Professional Fees 4,421 2,006 4,500 5,500
Printing Expense - - - -
Office Supplies 4,493 3,352 3,500 3,500
Hardware 5,636 1,061 - -
Equipment 7,683 - - -
ISF-Copier Charges 11 12 120 20
ISF-Motor Pool Charges 46 40 100 100
ISF-Telecom Charges 262 240 230 230
Total Mapping & Graphics 86,156$ 72,239$ 76,812$ 70,565$
FY15-16 Proposed Budget
Summary of Expenditures
Mapping & Graphics
The Height of Desert Living 201
Planning Division
Service Delivery Plan
The Planning Division is dedicated to enhancing the quality of life in Fountain Hills
through innovative, proven planning techniques, and providing excellent customer
service in a professional and timely manner. The Division implements land use
planning related goals, policies and programs as approved by the Town Council.
The Division processes applications for zoning interpretations and verifications,
preliminary and final sub-division plats, variances from the requirements of the
Zoning Ordinance, Temporary Use Permits, Special Use Permits, Concept Plans
(site plans), signs and amendments to the General Plan and Area Specific Plans.
The Division also processes amendments to the Town’s regulations, the Zoning Or-
dinance, Sub-Division Ordinance and Town Code.
Environmental Service provides regulatory compliance oversight to Fountain Hills’
operations and facilities. Environmental Service is also responsible for coordinating
recycling programs, energy efficiency activities to help promote and implement
sustainable activities within the Town. This Division also maintains regulatory com-
pliance permits for the Town.
Operating Budgets
Planning Division
Current Planning
65%
Environmental
Service
18%
Long Range
Planning
17%
Use of Funds -Planning -By Program
Where does the money go?
Total Proposed Budget = $167,648
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Current Planning 94,363 97,300 106,782 107,623
Environmental Service 29,398 32,611 35,214 30,747
Long Range Planning 25,972 26,790 29,315 29,278
Total 149,733$ 156,701$ 171,311$ 167,648$
Expenditures by Program
The Height of Desert Living 202
Operating Budgets
Planning Division
Wages
66%
Employment
Taxes
3%
Benefits
16%
Dues &
Memberships
6%
Education and
Training
1%
Maintenance and
Repair
1%
Contractual
Services
2%
Supplies
2%
Internal Service
2%
Use of Funds -Planning -By Category
Where does the money go?
Total Proposed Budget = $167,648
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 112,153$ 114,143$ 117,146$ 111,604$
Employment Taxes 2,636 3,921 6,240 4,428
Benefits 26,561 26,774 28,574 26,781
Dues & Memberships 2,957 5,237 5,953 10,413
Education and Training - - 1,940 1,940
Maintenance and Repair - 108 1,044 882
Utilities 61 185 780 1,164
Contractual Services 779 1,724 3,322 4,122
Supplies 1,290 2,393 3,075 3,637
Equipment - 232 100 100
Internal Service 3,296 1,984 3,137 2,577
Total 149,733$ 156,701$ 171,311$ 167,648$
Expenditures by Category
The Height of Desert Living 203
Performance Measures
Quality
Operating Budgets
Planning Division
Activities/Results
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Percentage of first reviews of plans com-
pleted within the established Department
turnaround time
100% 100% 100% 100%
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Number of temporary use permits completed 9 2 5 N/A
Number of ordinance/code changes proc-
essed 4 4 5 4
Number of zoning cases 20 15 12 8
Number of concept plans reviewed 8 8 8 12
Number of A-frame sign permits 50 50 65 80
Number of paper shredding events held* 2* 2* 2* 2*
Number of recycling events held 2 1 1* 1*
CFL/florescent bulb recycling 0 0 2* 2*
*Funded by the Fountain Hills Library Association.
The Height of Desert Living 204
Operating Budgets
Planning Division
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
General Fund
Salaries-Full Time 112,151$ 114,143$ 117,146$ 111,604$
Medicare 1,614 1,633 1,698 1,618
Workers Compensation 761 2,084 4,360 2,700
Unemployment Insurance 261 204 182 110
Group Health Insurance 12,762 12,629 14,012 12,903
Group Dental Insurance 776 783 796 726
Group Vision Insurance 105 108 106 99
Disability Insurance 239 340 411 410
Retirement 12,350 12,561 12,884 12,277
Life Insurance 329 352 365 366
Licenses/Filing Fees 68 2,328 1,250 9,710
Dues, Subscript & Publicat 2,890 2,910 4,703 703
Meetings & Conferences - - 1,940 1,940
Equipment Maint/Repair - - 800 800
Vehicle Maint/Repair - - 82 82
Office Equip Maint/ Repair - 108 162 -
Telecommunications 61 185 180 564
Gas & Oil - - 600 600
Printing Expense 66 - 822 822
Advertising/Signage 714 941 2,500 2,500
Bank/Merc Acct Fees - 783 - 800
Office Supplies 432 1,403 2,150 2,712
Program Materials 858 842 925 925
Uniforms - 127 - -
Postage & Delivery - 20 - -
Small Tools - - 100 100
Hardware - 232 - -
ISF-Copier Charges 2,386 951 2,095 1,535
ISF-Mail Service Charges 124 133 400 400
ISF-Motor Pool Charges 132 132 57 57
ISF-Telecom Charges 654 769 585 585
Total Planning 149,733$ 156,701$ 171,311$ 167,648$
FY15-16 Proposed Budget
Summary of Expenditures
Planning
The Height of Desert Living 205
Community Services
Operating Budgets
Community Services
The Height of Desert Living 206
Operating Budgets
Community Services
Note: Numbers in parentheses represent full-time equivalents (FTE).
The Height of Desert Living 207
Operating Budgets
Community Services
COMMUNITY SERVICES
Mission Statement
The mission of the Community Services Department is to provide exceptional cus-
tomer service to enhance the quality of life by providing and maintaining safe,
available, and accessible parks and facilities, recreation programs, events, and
services that will meet the intellectual, social, cultural, and leisure needs of all
residents.
Department Overview
Management and operations of Parks, Recreation, Community Center, Senior Ser-
vices, McDowell Mountain Preserve, Desert Botanical Garden, a growing public
trails system, public art, tourism, and the Avenue of the Fountains Plaza.
Variance Explanations:
Community Center Operations: The decrease is attributable to the elimination of
the transfer to debt service for FY15-16. The excise tax collected for the repay-
ment of the MPC Bonds will cover the debt service payments in FY15-16, but the
transfer will again be required in future years.
Division
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Recreation 444,749$ 532,018$ 585,347$ 614,267$
Parks 935,176 947,624 1,096,043 1,186,638
Community Center Operations 400,664 433,194 457,104 227,823
Senior Services 206,878 208,024 230,025 231,846
Total 1,987,467$ 2,120,860$ 2,368,519$ 2,260,574$
Expenditures by Division
Recreation
27%
Parks
53%
Community
Center
Operations
10%
Senior Services
10%
Use of Funds -Community Services -By Division
Where does the money go?
Total Proposed Budget = $2,260,574
The Height of Desert Living 208
Variance Explanations:
Administration: The decrease is attributable to the elimination of the transfer to
debt service for FY15-16. The excise tax collected for the repayment of the MPC
Bonds will cover the debt service payments in FY15-16, but the transfer will again
be required in future years.
Amenities: The increase is due to the addition of the new Avenue of the Fountains
Plaza in the Park’s budget.
Operating Budgets
Community Services
Note: Programs that account for 1% of the total are not shown on the chart.
Administration
17%Amenities
15%
Art & Culture
2%
Boards &
Commissions
2%Community
Events
5%
Event Planning
3%
Field
Prep/Maintenan
ce
8%
Fountain
10%
Home Delivered
Meals
3%
Landscape
Maintenance
10%
Operations
5%Senior
Membership
5%
Social/Communit
y Services
4%
Special Interest
Programs
2%
Sports Activities
3%
Youth & Teen
Programs
4%
Use of Funds -Community Services -By Program
Where does the money go?
Total Proposed Budget = $2,260,574
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Administration 554,839$ 546,422$ 561,091$ 392,508$
Amenities 218,515 190,310 239,748 327,974
Art & Culture 7,767 48,127 42,021 41,453
Boards & Commissions 43,473 56,217 60,627 48,691
Community Events 99,135 94,842 109,330 114,580
Event Planning 54,013 61,195 60,394 57,862
Field Prep/Maintenance 152,826 170,384 187,280 181,643
Fountain 188,860 223,119 223,665 220,871
Home Delivered Meals 74,521 60,983 65,266 73,522
Landscape Maintenance 176,540 162,852 228,117 236,488
Open Space 31,762 31,494 39,581 29,058
Operations 88,147 115,620 137,406 116,568
Senior Membership 80,550 86,956 99,108 105,841
Social/Community Services 66,363 70,459 78,795 82,514
Special Events 27,364 27,073 25,864 26,769
Special Interest Programs 26,890 24,407 41,725 39,850
Sports Activities 56,901 55,629 78,519 73,851
Youth & Teen Programs 39,001 94,771 89,982 90,531
Total 1,987,467$ 2,120,860$ 2,368,519$ 2,260,574$
Expenditures by Program
The Height of Desert Living 209
Operating Budgets
Community Services
Variance Explanations:
Maintenance and Repair: The increase is due to the addition of the new Avenue of
the Fountains Plaza in the Park’s budget.
Equipment: The annual cost for replacing the chairs at the Community Center had
to be eliminated.
Transfers: The annual transfer to debt service for FY15-16 was eliminated be-
cause the excise tax collected for the repayment of the MPC Bonds will cover the
debt service payments in FY15-16, but the transfer will again be required in future
years.
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 822,745$ 824,172$ 847,675$ 860,753$
Employment Taxes 39,670 44,449 61,121 51,352
Benefits 171,062 165,368 193,061 200,023
Dues & Memberships 5,976 4,940 5,101 4,642
Education and Training 5,704 9,138 12,050 11,655
Maintenance and Repair 132,347 141,825 168,957 205,518
Utilities 282,686 280,071 318,061 342,528
Contractual Services 185,585 279,706 369,825 393,041
Supplies 105,585 116,243 135,645 130,564
Equipment 4,557 20,296 19,870 10,600
Damages/Vandalism 6,540 1,080 2,100 2,100
Internal Service 29,806 40,072 41,553 47,798
Transfers 195,204 193,500 193,500 -
Total 1,987,467$ 2,120,860$ 2,368,519$ 2,260,574$
Expenditures by Category
Wages
39%
Employment
Taxes
2%
Benefits
9%
Education and
Training
1%
Maintenance and
Repair
9%
Utilities
15%
Contractual
Services
17%
Supplies
6%
Internal Service
2%
Use of Funds -Community Services -By Category
Where does the money go?
Total Proposed Budget = $2,260,574
Open Space: Due to the addition of the new Avenue of the Fountains Plaza in the
Parks budget, there were personnel allocation changes that affected the program
costs.
Variance Explanations (cont.):
The Height of Desert Living 210
FY14-15 Department Accomplishments
FY15-16 Objectives
Operating Budgets
Community Services
Initiative Strategic Value Estimated Cost/Funding
Source
To increase, to the extent pos-
sible, both internal (Town) and
external (Others) special
events in the Community
C2-Civility-and R1, R2 R3-
Recreational Opportunities and
Amenities
TBD/General Fund
To continue to participate/
provide input to the Fountain
Hills Coalition and the School
Health Committee
P5-Public Safety, Health and
Welfare
$0
To again be designated as a
Playful City USA—5th year
R1, R4-Recreational Opportuni-
ties and Amenities
$0
Assumed the responsibility for
the Town’s newly renovated
Avenue of the Fountains Plaza
R2-Recreational opportunities
and amenities
$80,000/General Fund
Initiative Strategic Value
Provided over 4,000 meals under the Home De-
livered Meals program P4-Public Safety, Health and Welfare
Continued to partner with various travel compa-
nies for trips for seniors R1-Recreational opportunities and amenities
Developed various Trail Programs/brochures-
Professionally printed R2-Recreational opportunities and amenities &
EV5-Economic Vitality
Completed Level 1 Background Checks - HDM P1-Public Safety, Health and Welfare
Continued to Implement the Urban Trail Pro-
gram R2-Recreational opportunities and amenities;
Responsible for the Town’s tourism efforts R1, R2, R3-Recreational opportunities and
amenities
The Height of Desert Living 211
Operating Budgets
Community Services
The Height of Desert Living 212
Operating Budgets
Community Services
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
FY15-16 Proposed Budget
Summary of Expenditures
Community Services
General Fund
Salaries-Full Time 665,672$ 654,805$ 651,058$ 656,237$
Salaries-Part Time 154,729 168,884 196,617 91,395
Hourly Wages-Temp - - - 111,121
Overtime 2,344 484 - 2,000
FICA 9,718 10,533 11,766 12,454
Medicare 11,718 11,748 12,199 12,437
Workers Compensation 13,793 18,670 34,888 24,997
Unemployment Insurance 4,440 3,498 2,268 1,464
Group Health Insurance 85,705 80,901 107,435 115,371
Group Dental Insurance 7,652 7,747 8,344 6,919
Group Vision Insurance 1,010 956 1,365 1,006
Disability Insurance 1,505 1,828 2,272 2,405
Retirement 73,260 71,990 71,617 72,181
Life Insurance 1,930 1,946 2,028 2,141
Licenses/Filing Fees 1,508 2,394 2,140 1,710
Dues, Subscript & Publicat 4,468 2,545 2,961 2,932
Training/Cont Ed 1,350 2,267 4,500 -
Meetings & Conferences 4,354 6,871 7,550 11,655
Building Main/Repair 970 1,102 850 1,000
HVAC Repair - 1,018 4,350 1,400
Plumbing Repair 1,352 3,940 2,750 2,650
Electrical Repair/Maint 4,533 8,758 5,450 5,750
Fire Protection Systems 479 2,712 1,200 1,200
Grounds Maint/Repair 15,773 6,098 10,300 22,300
Irrigation Repair 14,381 15,836 12,898 13,950
Backflow Testing & Maintenance 1,175 70 2,500 3,690
Equipment Maint/Repair 17,839 59,088 39,642 79,590
Vehicle Maint/Repair 5,793 4,388 11,099 13,300
Office Equip Maint/ Repair 2,968 1,792 600 1,080
Other Maint/Repair 17,023 10,865 36,400 22,200
Art Maint/Repair/Install 4,715 9,525 8,500 7,500
Parking Lot Repair 33,411 - - -
Striping 220 820 1,900 2,380
Sidewalk/Pathway Repair 18 1,765 1,550 1,600
Sign Repair & Replacement 2,520 1,583 2,600 5,825
Painting 658 676 4,767 1,803
Lighting Repair 8,518 11,789 21,600 18,300
Electricity Expense 211,357 211,224 235,560 243,540
Refuse/Recycling 6,375 5,955 6,020 6,080
Telecommunications 7,156 6,900 6,808 7,492
Water/Sewer 44,342 41,868 55,221 70,604
Gas & Oil 13,458 14,124 14,452 14,812
Professional Fees 19,438 17,610 35,055 24,905
Instructor Fees 9,420 8,267 21,084 18,404
Rentals & Leases 32,672 32,914 33,903 37,791
Printing Expense 583 4,535 6,740 5,320
The Height of Desert Living 213
Operating Budgets
Community Services
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
FY15-16 Proposed Budget
Summary of Expenditures
Community Services
General Fund-continued
Advertising/Signage 3,228$ 7,151$ 4,710$ 5,470$
Contractual Services 63,278 45,804 47,735 57,520
Constituent Communication - - 31,400 32,900
Bank/Merc Acct Fees 4,748 4,016 11,989 9,950
Community Contracts/Events - 99,120 79,296 74,176
Landscape Contracts 48,803 53,079 86,739 116,020
ActiveNet Fees 3,416 7,211 11,175 10,585
Office Supplies 4,768 9,391 8,400 7,750
Cleaning/Janitorial Supplies 11,923 11,335 12,353 12,353
Safety Supplies 1,403 810 1,100 1,100
Operating Supplies 51,228 65,939 75,729 72,683
Food & Beverage Supplies 3,197 2,397 2,345 1,870
Program Materials 28,662 23,703 32,135 30,315
Uniforms 4,170 2,460 3,583 3,593
Postage & Delivery 233 83 - 900
Miscellaneous Expense - 125 - -
Small Tools 3,814 3,443 8,670 10,600
Hardware - 969 - -
Peripherals 743 421 - -
Furniture/Appliances - 13,224 11,200 -
Equipment - 2,239 - -
Damages/Vandalism 6,540 1,080 2,100 2,100
ISF-Copier Charges 5,754 6,526 7,726 11,160
ISF-Mail Service Charges 423 743 592 453
ISF-Vehicle Replacement Charge 15,200 26,022 26,875 29,691
ISF-Motor Pool Charges 136 22 - -
ISF-Telecom Charges 8,293 6,758 6,360 6,494
Transfer Out 195,204 193,500 193,500 -
Total Community Services 1,987,467$ 2,120,860$ 2,368,519$ 2,260,574$
The Height of Desert Living 214
Community Center Division
Service Delivery Plan
The Community Center strives to enhance the quality of life of Fountain Hills resi-
dents by providing and maintaining a safe, available, and accessible facility that
will meet the needs of all residents.
Operating Budgets
Community Center Division
Variance Explanations:
Administration: The decrease is attributable to the elimination of the transfer to
debt service for FY15-16. The excise tax collected for the repayment of the MPC
Bonds will cover the debt service payments in FY15-16, but the transfer will again
be required in future years.
Boards & Commissions: Due to combining three of the commissions into one
called Community Services Advisory Commission (CSAC) on August 7, 2014, the
budget were combined and the program costs were eliminated in this division.
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Administration 246,317$ 244,233$ 246,451$ 53,393$
Boards & Commissions 12,187 12,146 12,853 -
Event Planning 54,013 61,195 60,394 57,862
Operations 88,147 115,620 137,406 116,568
Total 400,664$ 433,194$ 457,104$ 227,823$
Expenditures by Program
Administration
48%
Event Planning
52%
Use of Funds -Community Center -By Program
Where does the money go?
Total Proposed Budget = $227,823
The Height of Desert Living 215
Operating Budgets
Community Center Division
Variance Explanations:
Benefits: The decrease is a result of changes in coverage for an employee.
Equipment: The annual cost for replacing the chairs at the Community Center had
to be eliminated.
Transfers: The annual transfer to debt service for FY15-16 was eliminated be-
cause the excise tax collected for the repayment of the MPC Bonds will cover the
debt service payments in FY15-16, but the transfer will again be required in future
years.
Wages
68%
Employment
Taxes
5%
Benefits
13%Utilities
1%
Contractual
Services
8%
Supplies
2%
Equipment
1%
Internal Service
2%
Use of Funds -Community Center -By Category
Where does the money go?
Total Proposed Budget = $227,823
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 152,928$ 164,593$ 163,500$ 156,129$
Employment Taxes 7,466 9,624 13,021 10,664
Benefits 30,657 30,264 46,061 29,097
Dues & Memberships 367 1,270 608 870
Education and Training 199 268 - -
Maintenance and Repair 2,968 1,751 600 1,080
Utilities 1,190 1,387 1,020 1,320
Contractual Services 4,963 9,463 16,944 18,314
Supplies 2,312 2,615 3,950 3,650
Equipment - 14,930 14,850 2,950
Internal Service 4,114 3,529 3,050 3,749
Transfers 193,500 193,500 193,500 -
Total 400,664$ 433,194$ 457,104$ 227,823$
Expenditures by Category
The Height of Desert Living 216
Performance Measures
Quality
Productivity
1 Population for FY12-13 - FY15-16 is based on the 2010 U.S. Census.
Operating Budgets
Community Center Division
Activities/Results
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
To attain a high overall satisfaction rating
(good or better) with quality on rental
evaluations
N/A N/A Good Good
To achieve a high return rate on rental sur-
veys N/A N/A 50% 50%
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Number of bookings 3,200 3,220 3,250 3,275
Number of patrons served 67,000 69,400 72,000 75,000
Number of hours worked by volunteer staff in
support of facility operations 875 875 884 884
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Net operating costs of facility per capita1 $10.14 $11.34 $11.75 $10.75
The Height of Desert Living 217
Operating Budgets
Community Center Division
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
General Fund
Salaries-Full Time 105,968$ 112,449$ 107,618$ 99,822$
Salaries-Part Time 46,899 52,145 55,882 14,359
Hourly Wages-Temp - - - 41,948
Overtime 61 - - -
FICA 2,908 3,233 3,464 3,427
Medicare 2,204 2,374 2,371 2,250
Workers Compensation 1,520 3,220 6,713 4,696
Unemployment Insurance 834 796 473 291
Group Health Insurance 16,981 15,909 31,854 16,352
Group Dental Insurance 1,305 1,216 1,460 911
Group Vision Insurance 174 169 198 161
Disability Insurance 229 291 376 366
Retirement 11,656 12,362 11,839 10,981
Life Insurance 310 318 334 326
Licenses/Filing Fees 329 1,178 350 600
Dues, Subscript & Publicat 38 92 258 270
Meetings & Conferences 199 268 - -
Office Equip Maint/ Repair 2,968 1,751 600 1,080
Sign Repair & Replacement - - - -
Telecommunications 1,190 1,387 1,020 1,320
Professional Fees - - 300 300
Rentals & Leases - 1,689 3,120 3,120
Printing Expense - 455 1,630 1,130
Advertising/Signage 3,124 5,819 4,250 4,920
Constituent Communication - - 1,800 3,000
Bank/Merc Acct Fees 1,837 1,166 4,911 4,911
ActiveNet Fees 2 334 933 933
Office Supplies 461 913 750 450
Operating Supplies - 188 1,000 1,000
Food & Beverage Supplies 376 380 550 550
Program Materials 1,128 652 1,000 1,000
Uniforms 359 482 650 650
Postage & Delivery (10) - - -
Small Tools - 808 3,650 2,950
Hardware - 969 - -
Peripherals - 317 - -
Furniture/Appliances - 11,304 11,200 -
Equipment Maint/Repair - 1,531 - -
ISF-Copier Charges 623 913 680 1,370
ISF-Mail Service Charges 14 13 40 10
ISF-Telecom Charges 3,477 2,603 2,330 2,369
Transfer Out 193,500 193,500 193,500 -
Total Community Center 400,664$ 433,194$ 457,104$ 227,823$
FY15-16 Proposed Budget
Summary of Expenditures
Community Center
The Height of Desert Living 218
Parks Division
Service Delivery Plan
The Parks Division staff is dedicated to providing safe, clean and green parks that
will meet the intellectual, social, cultural, and leisure needs of all park patrons. The
Town’s park system has been developed to enhance the quality of life of Fountain
Hills residents with hiking trails and park facilities for Youth and Adult Sports Pro-
grams, Youth and Teen Programs, Special Events, and Facility Rentals. Each year,
our experienced staff works to meet the goals through efficient park maintenance
and operations methods.
Variance Explanations:
Trails: The decrease is from personnel allocation changes that affected the pro-
gram costs.
Avenue of the Fountains: The increase is for the expense of maintaining the new
Plaza, which formerly was maintained by Development Services.
Operating Budgets
Parks Division
Location Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Fountain Park 383,784$ 411,288$ 452,480$ 442,267$
Golden Eagle Park 304,664 296,590 342,047 374,238
Four Peaks Park 120,065 115,257 147,927 140,963
Desert Vista Park 94,902 92,995 114,008 113,291
Trails 31,761 31,494 39,581 29,058
Avenue of the Fountains - - - 86,821
Total 935,176$ 947,624$ 1,096,043$ 1,186,638$
Expenditures by Location
Fountain Park
37%
Golden Eagle
Park
32%
Four Peaks Park
12%
Desert Vista Park
10%
Trails
2%Avenue of the
Fountains
7%
Uses of Funds -Parks -By Location
Where the Money Goes
Total Proposed Budget = $1,186,638
The Height of Desert Living 219
Operating Budgets
Parks Division
Variance Explanations:
Amenities: The increase is due to the addition of the new Avenue of the Fountains
Plaza.
Open Space: The decrease is from personnel allocation changes that affected the
program costs.
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Administration 166,674$ 169,465$ 177,652$ 190,604$
Amenities 218,515 190,310 239,748 327,974
Field Prep/Maintenance 152,826 170,384 187,280 181,643
Fountain 188,860 223,119 223,665 220,871
Landscape Maintenance 176,540 162,852 228,117 236,488
Open Space 31,761 31,494 39,581 29,058
Total 935,176$ 947,624$ 1,096,043$ 1,186,638$
Expenditures by Program
Administration
16%
Amenities
28%
Field Prep/
Maintenance
18%
Fountain
19%
Landscape
Maintenance
20%
Open Space
2%
Uses of Funds -Parks -By Program
Where the Money Goes
Total Proposed Budget = $1,186,638
The Height of Desert Living 220
Variance Explanations:
Maintenance and Repair: The increase is due to the addition of the new Avenue of
the Fountains Plaza and the costs associated with annual upkeep of all the facilities
and landscaping.
Operating Budgets
Parks Division
Wages
25%Employment
Taxes
1%
Benefits
8%
Maintenance and
Repair
16%
Utilities
29%
Contractual
Services
11%
Supplies
7%
Equipment
1%
Internal Service
2%
Uses of Funds -Parks -By Category
Where the Money Goes
Total Proposed Budget = $1,186,638
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 287,888$ 271,388$ 278,983$ 280,594$
Employment Taxes 12,853 13,538 20,446 15,450
Benefits 75,552 73,369 81,271 92,257
Dues & Memberships 740 840 1,780 1,035
Education and Training 1,138 2,299 2,300 3,905
Maintenance and Repair 122,917 130,250 159,307 194,388
Utilities 279,370 276,638 314,773 338,520
Contractual Services 61,867 73,761 115,064 136,122
Supplies 66,508 76,535 89,084 86,420
Equipment 3,717 3,472 5,020 7,650
Damages/Vandalism 6,540 1,067 2,100 2,100
Internal Service 14,382 24,467 25,915 28,197
Transfers 1,704 - - -
Total 935,176$ 947,624$ 1,096,043$ 1,186,638$
Expenditures by Category
The Height of Desert Living 221
Performance Measures
Quality
Productivity
Operating Budgets
Parks Division
Activities/Results
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Maintain a high overall satisfaction rating
(good or better) of maintenance/operations Good Good Good Good
Number of Special Events hosted in parks 23 25 30 30
Appearance/availability Good Good Good Good
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Restroom serviced and cleaned 365 days 365 days 365 days 365 days
Ramadas serviced and cleaned 365 365 365 365
Trails maintained and ready for use daily 365 365 365 365
Trailhead promotions with brochures, maps
and Town website 365 365 365 365
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Park bookings 2,500 2,500 2,500 2,550
Park rentals/revenue 286/
$14,457 300/
$19,915 300/
$18,550 320/
$17,670
Department hosted special events 10 10 10 10
Fountain Hills Hiking Trail visitors 1000+ 1000+ 1000+ 1000+
Fountain Hills Park Statistics:
116 Acres of Developed Parks
740 Acres of Mountain Preserve Park
8 Acres of Botanical Garden Preserve
59.2 Acres of Lake Overlook Trail Preserve
10.43 Miles of Trails
The Height of Desert Living 222
Operating Budgets
Parks Division
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
FY15-16 Proposed Budget
Summary of Expenditures
Parks
General Fund
Salaries-Full Time 287,725$ 270,929$ 278,983$ 278,594$
Overtime 163 459 - 2,000
Medicare 4,101 3,874 4,052 4,039
Workers Compensation 7,654 8,901 15,725 10,982
Unemployment Insurance 1,097 762 669 429
Group Health Insurance 38,373 37,902 44,340 56,387
Group Dental Insurance 3,515 3,502 3,548 2,879
Group Vision Insurance 507 480 850 416
Disability Insurance 686 811 972 1,022
Retirement 31,648 29,832 30,690 30,642
Life Insurance 824 843 871 911
Licenses/Filing Fees 390 590 1,140 440
Dues, Subscript & Publicat 350 250 640 595
Training/Cont Ed 790 2,079 1,800 -
Meetings & Conferences 348 220 500 3,905
Building Main/Repair 970 1,102 850 1,000
HVAC Repair - 1,018 4,350 1,400
Plumbing Repair 1,352 3,940 2,750 2,650
Electrical Repair/Maint 4,533 8,758 5,450 5,750
Fire Protection Systems 479 2,712 1,200 1,200
Grounds Maint/Repair 15,773 6,098 10,300 22,300
Irrigation Repair 14,381 15,836 12,898 13,950
Backflow Testing & Maintenance 1,175 70 2,500 3,690
Equipment Maint/Repair 17,839 59,088 39,642 79,590
Vehicle Maint/Repair 5,358 4,261 10,599 12,800
Other Maint/Repair 17,023 10,865 36,400 20,200
Parking Lot Repair 33,411 - - -
Striping 220 820 1,900 2,380
Sidewalk/Pathway Repair 18 1,765 1,550 1,600
Sign Repair & Replacement 1,208 1,452 2,550 5,775
Painting 658 676 4,767 1,804
Lighting Repair 8,518 11,789 21,600 18,300
Electricity Expense 211,357 211,224 235,560 243,540
Refuse/Recycling 6,375 5,955 6,020 6,080
Telecommunications 4,160 3,868 4,120 4,084
Water/Sewer 44,342 41,868 55,221 70,604
Gas & Oil 13,137 13,723 13,852 14,212
Professional Fees 9,538 7,700 18,000 9,200
Rentals & Leases 2,967 9,917 6,780 7,380
Printing Expense - 1,986 2,300 2,300
Bank/Merc Acct Fees 241 550 551 551
Landscape Contracts 48,803 53,079 86,738 116,020
The Height of Desert Living 223
Operating Budgets
Parks Division
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
FY15-16 Proposed Budget
Summary of Expenditures
Parks
General Fund-continued
ActiveNet Fees 317$ 529$ 695$ 671$
Office Supplies 15 - 200 200
Cleaning/Janitorial Supplies 11,923 11,335 12,153 12,153
Safety Supplies 1,403 810 1,100 1,100
Operating Supplies 49,199 62,926 71,683 69,383
Food & Beverage Supplies - - 120 119
Program Materials 1,921 - 1,700 1,350
Uniforms 1,823 1,464 2,128 2,114
Postage & Delivery 225 - - -
Small Tools 3,717 2,546 5,020 7,650
Furniture/Appliances - 307 - -
Equipment - 620 - -
Damages/Vandalism 6,540 1,067 2,100 2,100
ISF-Copier Charges 1,136 360 1,026 580
ISF-Mail Service Charges 2 5 28 9
ISF-Vehicle Replacement Charge 12,375 23,141 23,937 26,693
ISF-Telecom Charges 869 960 925 915
Transfer Out 1,704 - - -
Total Parks 935,176$ 947,624$ 1,096,043$ 1,186,638$
The Height of Desert Living 224
Operating Budgets
Parks Division
The Height of Desert Living 225
Recreation Division
Service Delivery Plan
The Recreation Division strives to enhance the quality of life of Fountain Hills resi-
dents by providing recreation services that will meet the intellectual, social, cul-
tural, and leisure needs of all residents.
Program activities include: Special Interest Classes, Youth and Adult Sports Pro-
grams, Youth and Teen Programs, Special Events, and Facility Rentals.
Operating Budgets
Recreation Division
Variance Explanations:
Boards & Commissions: Due to combining three of the commissions into one
called Community Services Advisory Commission (CSAC) on August 7, 2014, there
were personnel allocation changes that affected the program costs.
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Administration 90,756$ 87,388$ 88,306$ 96,028$
Art & Culture 7,767 48,127 42,021 41,453
Boards & Commissions 30,571 29,322 30,805 48,691
Community Events 99,136 94,842 109,330 114,580
Social/Community Service 66,363 70,459 78,795 82,514
Special Events 27,364 27,073 25,864 26,769
Special Interest Programs 26,890 24,407 41,725 39,850
Sports Activities 56,901 55,629 78,519 73,851
Youth & Teen Programs 39,001 94,771 89,982 90,531
Total 444,749$ 532,018$ 585,347$ 614,267$
Expenditures by Program
Administration
16%Art & Culture
7%
Boards &
Commissions
8%
Community
Events
19%
Social/
Community
Service
14%
Special Events
4%
Special Interest
Programs
6%
Sports Activities
12%Youth & Teen
Programs
13%
Use of Funds -Recreation -By Program
Where does the money go?
Total Proposed Budget = $614,267
The Height of Desert Living 226
Variance Explanations:
Benefits: The increase is a result of changes in coverage for several employees.
Operating Budgets
Recreation Division
Wages
45%
Employment
Taxes
3%
Benefits
11%
Dues &
Memberships
Education and
Training
1%
Maintenance and
Repair
2%
Utilities
Contractual
Services
30%
Supplies
6%
Internal Service
2%
Use of Funds -Recreation -By Category
Where does the money go?
Total Proposed Budget = $614,267
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 256,169$ 252,513$ 256,073$ 277,991$
Employment Taxes 12,447 14,165 19,106 17,284
Benefits 52,487 48,792 51,689 66,586
Dues & Memberships 4,573 1,968 2,413 2,417
Education and Training 4,367 6,535 9,750 7,750
Maintenance and Repair 6,450 9,824 9,000 10,000
Utilities 1,818 1,709 1,908 1,908
Contractual Services 64,946 157,189 189,609 184,949
Supplies 32,549 30,137 36,290 34,844
Equipment 731 90 - -
Damages/Vandalism - 13 - -
Internal Service 8,212 9,083 9,509 10,538
Total 444,749$ 532,018$ 585,347$ 614,267$
Expenditures by Category
The Height of Desert Living 227
Performance Measures
Quality
Productivity
1 Does not include participation at special events, drop-in teen programs, or Boys and Girls Club partner-
ships.
2 Populations for FY12-13—FY15-16 are based on the 2010 U.S. Census.
Operating Budgets
Recreation Division
Activities/Results
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
To attain a high overall satisfaction rating
(good or better) with the quality of Town rec-
reation programs on program evaluations
N/A 80% 80% 80%
To achieve a high return rate on recreation
program surveys N/A 25% 30% 35%
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Number of individual program participants1 1,641 2,234 2,350 2,450
Number of team sports program participants 585 602 600 600
Number of hours worked by volunteer staff in
support of recreation activities 1,000 1,000 1,000 1,000
Number of Youth Sports, Boys and Girls Club
and School District Facility Bookings 1,500 1,500 1,761 1,800
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Net operating costs of recreation programs
per capita2 $16.37 $22.06 $22.57 $22.74
The Height of Desert Living 228
Operating Budgets
Recreation Division
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
General Fund
Salaries-Full Time 201,441$ 194,206$ 185,681$ 203,714$
Salaries-Part Time 52,650 58,282 70,392 9,329
Hourly Wages-Temp - - - 64,948
Overtime 2,077 25 - -
FICA 3,388 3,662 3,939 4,575
Medicare 3,603 3,547 3,615 4,030
Workers Compensation 3,972 5,672 10,850 8,203
Unemployment Insurance 1,484 1,284 702 476
Group Health Insurance 27,431 24,356 27,674 40,089
Group Dental Insurance 1,620 1,832 2,140 2,340
Group Vision Insurance 236 215 227 342
Disability Insurance 426 508 648 744
Retirement 22,200 21,334 20,423 22,408
Life Insurance 574 548 577 663
Licenses/Filing Fees 497 330 350 350
Dues, Subscript & Publicat 4,076 1,638 2,063 2,067
Training/Cont Ed 560 152 2,700 -
Meetings & Conferences 3,807 6,383 7,050 7,750
Vehicle Maint/Repair 435 127 500 500
Office Equip Maint/ Repair - 41 - -
Other Maint/Repair - - - 2,000
Art Maint/Repair/Install 4,715 9,525 8,500 7,500
Sign Repair & Replacement 1,300 131 - -
Telecommunications 1,497 1,308 1,308 1,308
Gas & Oil 321 401 600 600
Professional Fees 8,885 8,810 15,905 13,705
Instructor Fees 8,970 7,817 20,484 16,634
Rentals & Leases 29,431 21,137 23,775 27,135
Printing Expense 443 2,045 2,600 1,750
Advertising/Signage 104 1,332 300 550
Contractual Services 14,683 12,540 13,750 16,300
Constituent Communication - - 25,700 26,900
Bank/Merc Acct Fees 1,786 1,835 2,868 2,868
Community Contracts/Events - 99,120 79,296 74,176
ActiveNet Fees 643 2,552 4,931 4,931
Office Supplies 2,308 6,335 5,300 5,300
Cleaning/Janitorial Supplies - - 200 200
Operating Supplies 904 337 - -
Food & Beverage Supplies 1,734 403 550 550
Program Materials 25,612 22,501 29,435 27,965
Uniforms 1,991 514 805 829
Postage & Delivery - 46 - -
Small Tools 97 90 - -
Peripherals 635 - - -
Damages/Vandalism - 13 - -
ISF-Copier Charges 2,935 4,101 4,650 5,625
ISF-Mail Service Charges 191 478 320 215
ISF-Vehicle Replacement Charge 2,825 2,881 2,939 2,998
ISF-Motor Pool Charges 136 22 - -
ISF-Telecom Charges 2,126 1,602 1,600 1,700
Transfer Out - - - -
Total Recreation 444,749$ 532,018$ 585,347$ 614,267$
FY15-16 Proposed Budget
Summary of Expenditures
Recreation
The Height of Desert Living 229
Operating Budgets
Recreation Division
The Height of Desert Living 230
Senior Services Division
Service Delivery Plan
Provide meeting space to members for programs and presentations. Coordinate
meeting schedule with support groups and offer social services for the community.
Deliver a quality noon-time meal to Town residents who require assistance in ob-
taining nutritional meals.
Operating Budgets
Senior Services Division
Administration
23%
Home Delivered
Meals
Senior
Memberships/Ac
tivities
45%
Use of Funds -Senior Services-By Program
Where does the money go?
Total Proposed Budget = $231,846
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Administration 51,091$ 45,335$ 48,682$ 52,483$
Boards & Commissions 716 14,750 16,969 -
Home Delivered Meals 74,521 60,983 65,266 73,522
Senior Memberships/Activities 80,550 86,956 99,108 105,841
Total 206,878$ 208,024$ 230,025$ 231,846$
Expenditures by Program
Variance Explanations:
Boards & Commissions: Due to combining three of the commissions into one
called Community Services Advisory Commission (CSAC) on August 7, 2014, the
budget were combined and the program costs were eliminated in this division.
The Height of Desert Living 231
Operating Budgets
Senior Services Division
Wages
64%
Employment
Taxes
3%
Benefits
5%
Contractual
Services
24%
Supplies
2%
Internal Service
2%
Use of Funds -Senior Services-By Category
Where does the money go?
Total Proposed Budget = $231,846
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 125,761$ 135,678$ 149,119$ 146,039$
Employment Taxes 6,905 7,122 8,548 7,954
Benefits 12,367 12,943 14,040 12,083
Dues & Memberships 295 862 300 320
Education and Training - 36 - -
Maintenance and Repair 12 - 50 50
Utilities 308 338 360 780
Contractual Services 53,809 39,294 48,208 53,656
Supplies 4,215 6,956 6,321 5,650
Equipment 108 1,803 - -
Internal Service 3,098 2,992 3,079 5,314
Total 206,878$ 208,024$ 230,025$ 231,846$
The Height of Desert Living 232
Operating Budgets
Senior Services Division
Performance Measures
Quality
Productivity
Activities/Results
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Number of members 1,129 1,199 1,200 1,200
Maintain a high overall satisfaction rating
(good or better) of meal quality Good Good Good Good
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Number of attendees to senior programs and
presentations 20,858 22,228 22,200 22,200
Number of days per year meals delivered 365 365 365 365
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Number of senior programs offered 51 63 55 55
Number of special presentations offered 31 44 31 30
Number of socialization activities/special
events offered 10 8 6 8
Number of attendees at Activities EXPO 450 350 450 450
Number of meals delivered annually 6,945 4,799 5,000 5,000
Number of clients participating in HDM pro-
gram 76 57 60 60
The Height of Desert Living 233
Operating Budgets
Senior Services Division
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
General Fund
Salaries-Full Time 70,538$ 77,221$ 78,776$ 74,107$
Salaries-Part Time 55,180 58,457 70,343 67,707
Hourly Wages-Temp - - - 4,225
Overtime 43 - - -
FICA 3,423 3,638 4,363 4,452
Medicare 1,810 1,952 2,161 2,118
Workers Compensation 646 877 1,600 1,116
Unemployment Insurance 1,025 655 424 268
Group Health Insurance 2,919 2,735 3,567 2,543
Group Dental Insurance 1,212 1,197 1,196 789
Group Vision Insurance 93 93 90 87
Disability Insurance 164 218 276 273
Retirement 7,756 8,462 8,665 8,150
Life Insurance 223 238 246 241
Licenses/Filing Fees 292 296 300 320
Dues, Subscript & Publicat 4 565 - -
Training/Cont Ed - 36 - -
Sign Repair & Replacement 12 - 50 50
Telecommunications 308 338 360 780
Professional Fees 1,015 1,100 850 1,700
Instructor Fees 450 450 600 1,770
Rentals & Leases 273 171 228 156
Printing Expense 139 49 210 140
Advertising/Signage - - 160 -
Contractual Services 48,594 33,264 33,985 41,220
Constituent Communication - - 3,900 3,000
Bank/Merc Acct Fees 884 464 3,659 1,620
ActiveNet Fees 2,454 3,796 4,616 4,050
Office Supplies 1,984 2,143 2,150 1,800
Operating Supplies 1,126 2,488 3,046 2,300
Food & Beverage Supplies 1,087 1,614 1,125 650
Program Materials - 550 - -
Postage & Delivery 18 37 - 900
Miscellaneous Expense - 125 - -
Hardware - - - -
Peripherals 108 103 - -
Furniture/Appliances - 1,613 - -
Equipment - 87 - -
ISF-Copier Charges 1,060 1,152 1,370 3,585
ISF-Mail Service Charges 216 247 204 219
ISF-Telecom Charges 1,822 1,593 1,505 1,510
Total Senior Services 206,878$ 208,024$ 230,025$ 231,846$
FY15-16 Proposed Budget
Summary of Expenditures
Senior Services
The Height of Desert Living 234
Law Enforcement
Operating Budgets
Law Enforcement
The Height of Desert Living 235
Operating Budgets
Law Enforcement
The Height of Desert Living 236
LAW ENFORCEMENT
Department Overview
The Maricopa County Sheriff’s Office is a fully integrated law enforcement agency
committed to being the leader in establishing the standards for providing quality
law enforcement, detention and support services to the citizens of Maricopa
County and to other criminal justice agencies.
Under the command of Captain David Letourneau, twenty deputies are assigned
full-time to the Town of Fountain Hills. Of these, nineteen deputies in addition to
four sergeants are assigned to patrol. One deputy is assigned to the Schools and
Community Services Department to address quality of life issues, court security,
and administrative duties. Additionally, there are three detectives assigned, one
detective supervisor sergeant, one Commander (Captain), one Deputy Commander
(Lieutenant), and one administrative assistant.
Mission Statement
The Maricopa County Sheriff’s Office (MCSO) proudly provides contractual law en-
forcement services to the Town of Fountain Hills by enforcing State and local laws,
selective Town Ordinances and deterring criminal activity. MCSO will protect life
and property, investigate criminal activity, and will work in partnership with the
Town Council, staff, community leaders, and residents to resolve issues and con-
cerns.
MCSO is dedicated to providing these services to the residents of Fountain Hills
and the general public in a respectful, courteous, and professional manner and is
supportive of the community-based policing principles.
Additionally, all sworn personnel will meet and stay current with established State
training as delineated by Arizona Peace Officer Standards and Training Board (AZ
POST) and the Maricopa County Sheriff’s Office as a means of reducing liability.
Operating Budgets
Law Enforcement
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Administration 23,731$ 23,903$ 23,005$ 21,484$
Animal Control 37,880 37,705 39,825 40,320
Incarceration/Transport 66,434 56,302 67,500 67,500
Patrol 2,762,382 2,946,797 3,249,300 3,554,666
Total 2,890,427$ 3,064,707$ 3,379,630$ 3,683,970$
Expenditures by Program
The Height of Desert Living 237
Operating Budgets
Law Enforcement
Administration
1%
Animal Control
1%
Incarceration/
Transport
3%
Patrol
96%
Use of Funds -Law Enforcement -By Program
Where does the money go?
Total Proposed Budget = $3,683,970
Wages
1%
Contractual
Services
99%
Use of Funds -Law Enforcement -By Category
Where does the money go?
Total Proposed Budget = $3,683,970
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 13,935$ 15,659$ 13,353$ 13,598$
Employment Taxes 801 818 761 736
Benefits 1,247 1,348 1,597 1,471
Dues & Memberships 1,218 1,200 - -
Maintenance & Repair 109 - - -
Contractual Services 2,869,992 3,042,459 3,359,844 3,663,710
Supplies 877 602 1,845 1,845
Internal Service 2,248 2,621 2,230 2,610
Total 2,890,427$ 3,064,707$ 3,379,630$ 3,683,970$
Expenditures by Category
The Height of Desert Living 238
FY13-14 Department Accomplishments
Operating Budgets
Law Enforcement
For the six month period ending December 31:
Initiative Strategic Value
Text-a-Tip Program resulting in over 70 arrests
the first two years CR1-Foster accessible, responsive Governance
Posted “Raids OnLine” for the public at
www.raidsonline.com CR1-Foster accessible, responsive Governance
Partnered with Fountain Hills Drug Coalition with
events to deter drug use among teens P1-Public Safety
Conducted emergency preparedness training for
Fountain Hills Schools P1-Public Safety
Increased participation in Safe Homes Network P2-Public Safety
Sponsored 17 Midnight Madness programs for
Town Youth R4-Support community events
Increased visibility through participation in pub-
lic events R4-Support community events
Creation of “Power Squad” to target specific is-
sues within the community P1-Public safety
Initiative Strategic Value Estimated Cost/
Funding Source
Participate in Town Citizen Academy CR7-Communicate the role of local
government $0
Conduct Quarterly Report and Open
Houses for Citizens CR6-Solicit public/stakeholder feed-
back $0
Participate in Fountain Hills Coalition R4-Support community events/ ac-
tivities to build community and
friendship
$0
Increase Traffic Enforcement P3-Public Safety In contract
FY14-15 Objectives
Description July ‘13 to Dec. ‘13 July ‘14 to Dec. ‘14
Criminal Arrests 298 155
Criminal Citations Issued 160 96
Driving Under Influence (DUI) Arrests 23 39
Interviews 1172 916
Juvenile Referrals 0 10
Traffic Arrests 122 50
Traffic Violations 852 756
Traffic Warnings 77 494
Barking Dog Warnings Issued 3 4
False Alarm Warnings Issued 5 2
The Height of Desert Living 239
Operating Budgets
Law Enforcement
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
General Fund
Salaries-Full Time 6,041$ 8,014$ 6,018$ 6,135$
Salaries-Part Time 7,894 7,637 7,335 7,463
Overtime - 8 - -
FICA 489 474 456 463
Medicare 200 222 195 199
Workers Compensation 35 49 74 51
Unemployment Insurance 76 72 36 23
Group Health Insurance 519 413 886 743
Group Dental Insurance 31 25 9 9
Group Vision Insurance 5 4 1 1
Disability Insurance 13 13 21 22
Retirement 662 877 662 675
Life Insurance 18 16 18 21
Licenses/Filing Fees 18 - - -
Dues, Subscript & Publicat 1,200 1,200 - -
Equipment Maintenance 109 - - -
Telecommunications - - - -
Printing Expense - 569 - -
Advertising/Signage 65 46 220 220
Intergovt Agreements 2,854,927 3,028,698 3,344,264 3,649,630
Contractual Services 15,000 13,147 15,000 13,500
ActiveNet Fees - - 360 360
Office Supplies - - 40 40
Operating Supplies 275 - 1,205 1,205
Program Materials 602 602 600 600
ISF-Copier Charges 104 71 110 110
ISF-Mail Service Charges 2,144 2,550 2,120 2,500
Total Law Enforcement 2,890,427$ 3,064,707$ 3,379,630$ 3,683,970$
FY15-16 Proposed Budget
Summary of Expenditures
Law Enforcement
The Height of Desert Living 240
Fire & Emergency Medical
Operating Budgets
Fire & Emergency Medical
The Height of Desert Living 241
Operating Budgets
Fire & Emergency Medical
The Height of Desert Living 242
FIRE & EMERGENCY MEDICAL
Mission Statement
The mission of the Fire Department is to protect the safety and quality of life of
residents, visitors and businesses in Fountain Hills. This mission is achieved by a
commitment to exceptional service delivery in fire suppression, emergency medi-
cine and rescue, as well as a pro-active approach to fire prevention and public
safety education.
Department Overview
Fire protection and Emergency Medical Service (EMS) are provided by a public/
private combination of Town owned equipment and facilities, operated by contract
personnel from the Rural/Metro Corporation.
The Fire Department is responsible for EMS delivery and fire suppression within
the Town limits. The Fire Department is also responsible for fire prevention that
includes plan review and building inspections. The Fire Department takes the lead
role in emergency management at large scale disasters. The Fire Department also
provides other community services such as public education, youth career oriented
Explorer Post, child car seat installations and other safety programs.
Operating Budgets
Fire & Emergency Medical
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
FD Administration 148,968$ 157,925$ 160,895$ 165,404$
FD Safety 146,535 154,452 157,641 161,793
FD EMS 1,377,728 1,420,228 1,468,591 1,513,136
FD Suppression 1,550,938 1,624,954 1,628,240 1,661,464
FD Care 28,880 28,029 31,732 -
Total 3,253,049$ 3,385,588$ 3,447,099$ 3,501,797$
Expenditures by Program
Variance Explanations:
FD Care: The Fountain Hills CARE Program has been a successful crisis interven-
tion component of the Fire Department, staffed by a part-time paid coordinator
and trained volunteers. Unfortunately, volunteer availability has diminished and
there has been difficulty in procuring new volunteers. Recently, the CARE Coordi-
nator resigned her position, making the program non-sustainable.
The need for crisis response still remains, and the Fire Department is committed to
search for alternative solutions to cover the need.
The Height of Desert Living 243
Operating Budgets
Fire & Emergency Medical
Maintenance and
Repair
1%
Utilities
1%
Contractual
Services
95%
Internal Service
3%
Uses of Funds -Fire & Emergency Medical -By
Category
Where does the money go?
Total Proposed Budget = $3,501,797
Variance Explanations:
Transfers: Amount in FY14-15 was for a one-time purchase that will not recur in
FY15-16.
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Dues & Memberships 185$ 183$ 750$ 750$
Maintenance and Repair 34,105 31,771 42,565 39,015
Utilities 25,687 24,291 22,700 22,300
Contractual Services 3,051,706 3,143,756 3,238,678 3,309,491
Supplies 979 81,946 6,400 7,150
Equipment 13,932 5,649 16,500 16,500
Internal Service 126,455 97,992 107,506 106,591
Transfers - - 12,000 -
Total 3,253,049$ 3,385,588$ 3,447,099$ 3,501,797$
Expenditures by Category
FD
Administration
5%
FD Safety
5%
FD EMS
43%
FD Suppression
47%
Use of Funds -Fire & Emergency Medical -By Program
Where does the money go?
Total Proposed Budget = $3,501,797
The Height of Desert Living 244
FY14-15 Department Accomplishments
FY15-16 Objectives
Operating Budgets
Fire & Emergency Medical
Initiative Strategic Value
Purchase Dual Band Portable Radios to replace
existing
P3-Public Safety, Health and Welfare
Complete Remodel Kitchen/Dayroom Project at
Fire Station One
P3-Public Safety, Health and Welfare
Initiative Strategic Value Estimated Cost/Funding
Source
Relocate Fire Station #2 P3-Public Safety, Health and
Welfare
$3,650,000/Capital Projects
Remodel Training Room and
Chief’s Office
P3-Public Safety, Health and
Welfare
$20,000/General Fund
The Height of Desert Living 245
Operating Budgets
Fire & Emergency Medical
Activities/Results
Performance Measures
Quality
Productivity
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Child Car Seat installations 70 103 100 100
Public Education Activities 500 49 70 70
Child Bicycle Helmet Program 75 N/A N/A N/A
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Fire Prevention Inspections 520 518 400 400
Plan Reviews 120 213 300 300
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Complete Annual Minimum Company Stan-
dards 100% 100% 100% 100%
Emergency Response Times (5 minutes) 70% 84% 82% 85%
The Height of Desert Living 246
Operating Budgets
Fire & Emergency Medical
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
General Fund
Licenses/Filing Fees -$ 18$ -$ -$
Dues, Subscript & Publicat 185 165 750 750
Equipment Maint/Repair 8,306 6,204 11,315 9,765
Vehicle Maint/Repair 25,799 25,567 31,000 29,000
Office Equip Maint/ Repair - - 150 150
Sign Repair & Replacement - - 100 100
Telecommunications 93 98 100 100
Gas & Oil 25,593 24,193 22,600 22,200
Printing Expense 326 345 1,000 800
Advertising/Signage 141 - - -
Intergovt Agreements 1,161 1,831 1,850 2,011
Contractual Services 3,050,078 3,141,580 3,235,828 3,306,680
Office Supplies 514 811 600 550
Safety Supplies - 79,669 4,800 5,600
Operating Supplies - 919 - -
Program Materials 465 507 1,000 1,000
Postage & Delivery - 40 - -
Small Tools 4,611 - 6,500 6,500
Hardware - 746 - -
Equipment 9,321 4,902 10,000 10,000
ISF-Copier Charges 4 30 110 100
ISF-Mail Service Charges 48 123 335 85
ISF-Vehicle Replacement Charge 121,211 90,104 99,707 99,546
ISF-Motor Pool Charges 2 - - -
ISF-Telecom Charges 5,191 7,736 7,354 6,860
Transfer Out - - 12,000 -
Total Fire & Emergency Medical 3,253,049$ 3,385,588$ 3,447,099$ 3,501,797$
FY15-16 Proposed Budget
Summary of Expenditures
Fire & Emergency Medical
The Height of Desert Living 247
Special Revenue Funds
Special Revenue Funds
The Height of Desert Living 248
Development Services
Streets Division
Highway User Revenue Fund
(HURF)
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
The Height of Desert Living 249
Streets Division
Service Delivery Plan
The Streets Division is responsible for the maintenance of traffic signals; regula-
tory signs; median landscape maintenance; storm debris clean up; street-related
emergency responses; vehicle maintenance; contract administration as well as mi-
nor asphalt, curb and sidewalk repairs. The Highway User Revenue Fund (HURF)
pays for Streets personnel and contract work for street repair.
Variance Explanations:
Administration: Amount was transferred to the new Environmental Fund as partial
funding for expenditures occurring prior to the collection of the new fee.
Legal Services: Due to increasing attorney fees, the budget was increased.
Open Space: Amount for landscaping increased in anticipation of new contract
costs.
Street Sweepers: This program was eliminated in FY15-16 and the remaining ex-
penses are now located in the new Environmental Fund.
Traffic Signals: Amount was budgeted to replace the existing deteriorating conduit
for the traffic signal located at the intersections of Palisades and Fountain Hills
Blvds.
Vehicle Maintenance: The main increase is due to the replacement needed for the
sprinkler/EVAP cooler at the Street Yard.
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Administration 140,481$ 336,496$ 170,718$ 220,860$
Adopt A Street 3,164 3,585 4,804 4,227
Legal Services 25,696 25,698 24,000 32,136
Open Space 263,788 241,291 275,863 350,309
Pavement Management 1,225,433 2,205,886 1,493,249 1,761,276
Street Signs 75,621 82,757 86,798 90,003
Street Sweepers 133,990 74,772 92,563 -
Traffic Signals 106,317 103,333 152,034 278,145
Vehicle Maintenance 74,934 72,493 87,175 106,070
Total 2,049,424$ 3,146,311$ 2,387,204$ 2,843,026$
Expenditures by Program
The Height of Desert Living 250
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Variance Explanations:
Employment Taxes: A reduction in the Town’s rate, which is used to calculate
workers’ compensation, resulted in a reduction of workers’ compensation ex-
penses.
Maintenance and Repair: The postponement of pavement maintenance in FY14-15
allowed for an accumulation of additional funding needed for the FY15-16 pave-
ment maintenance.
Contractual Services: Street sweeping and the drainage parcel and culvert main-
tenance costs were moved to the new Environmental Fund.
Administration
8%
Legal Services
1%
Open Space
12%
Pavement
Management
62%
Street Signs
3%
Traffic Signals
10%
Vehicle
Maintenance
4%
Use of Funds -Streets -By Program
Where does the money go?
Total Proposed Budget = $2,843,026
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 308,823$ 265,179$ 277,556$ 268,815$
Employment Taxes 23,816 24,739 42,925 31,276
Benefits 94,663 82,065 95,412 85,035
Dues & Memberships 3,029 786 4,070 2,540
Education and Training - - 1,300 1,300
Maintenance and Repair 1,159,661 2,097,343 1,267,695 1,801,485
Utilities 148,248 129,377 175,053 152,133
Contractual Services 250,631 285,478 448,325 337,715
Supplies 15,131 24,823 28,816 29,036
Equipment 8,329 26,399 9,000 9,000
Damages/Vandalism 2,632 805 - 15,000
Internal Service 34,461 30,521 37,052 64,691
Transfers - 178,796 - 45,000
Total 2,049,424$ 3,146,311$ 2,387,204$ 2,843,026$
Expenditures by Category
The Height of Desert Living 251
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Variance Explanations (continued):
Wages
9%
Employment
Taxes
1%
Benefits
3%
Maintenance and
Repair
64%
Utilities
5%
Contractual
Services
12%
Supplies
1%
Internal Service
2%
Use of Funds -Streets -By Category
Where does the money go?
Total Proposed Budget = $2,843,026
Internal Service: The amount for vehicle replacement charges increased in asso-
ciation with the scheduled replacement of the bucket truck in FY16-17 in order to
assure adequate funding for the costs associated with the equipment transfer that
needs to occur from current truck to the new one.
Transfers: Amounts were included to cover the cost of street sweeping in the new
Environmental Fund before the fee is to be collected.
The Height of Desert Living 252
Performance Measures
Quality
Activities/Results
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Percentage of residential sweeping com-
pleted within specified cycle 100% Contracted Contracted Contracted
Percentage of arterial sweeping completed
within specific cycle 100% Contracted Contracted Contracted
Percentage of fleet preventive mainte-
nance completed on time 100% 100% 100% 100%
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Total lane miles on sweeping schedule 336 316 316 316
Total lane miles swept annually 3,456 2,682 2,682 2,682
Total arterial lane miles 79 79 79 79
Number of vehicles in fleet 39 36 30 30
Acreage of medians maintained 59 59 59 59
Number of Adopt-a-Street participants 64 66 44 44
*Contracted street sweeping in FY13-14. Arterial street sweeping changed from once every two
weeks to once every three weeks.
Productivity
FY12-13
Actual FY13-14
Actual FY14-15
Estimate FY15-16
Target
Expenditure for street sweeping* $148,181 $74,772 $81,500 $90,000
Expenditure per lane mile of streets
swept* $42.88 $27.88 $30.39 $33.56
The Height of Desert Living 253
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
The Height of Desert Living 254
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
FY15-16 Proposed Budget
Summary of Expenditures
Streets
Highway User Revenue Fund
Salaries-Full Time 282,660$ 263,248$ 277,556$ 256,406$
Salaries-Part Time 525 - - 12,409
Overtime 2,795 1,797 - -
On Call Pay 3,413 133 - -
Severance 19,430 - - -
FICA 33 - - -
Medicare 4,208 3,574 4,025 3,899
Workers Compensation 18,984 20,574 38,358 27,048
Unemployment Insurance 592 590 542 329
Group Health Insurance 55,202 47,634 58,858 50,241
Group Dental Insurance 3,635 3,262 3,269 3,014
Group Vision Insurance 465 424 953 387
Disability Insurance 653 776 969 989
Retirement 33,869 29,166 30,533 29,570
Life Insurance 839 803 830 834
Licenses/Filing Fees 18 20 1,340 -
Dues, Subscript & Publicat 3,011 766 2,730 2,540
Training/Cont Ed - - 1,300 -
Meetings & Training - - - 1,300
Building Main/Repair 47 309 3,500 18,500
HVAC Repair 839 90 - -
Electrical Repair/Maint 1,926 814 3,000 3,000
Fire Protection Systems 953 - 2,000 2,000
Grounds Maint/Repair 415 2,800 - 10,000
Irrigation Repair 9,203 6,618 7,500 2,500
Backflow Testing & Maintenance 2,532 425 7,800 7,410
Drainage Maint/Repair - - - 10,000
Equipment Maint/Repair 11,488 10,644 23,000 141,500
Vehicle Maint/Repair 16,443 18,006 14,000 12,400
Office Equip Maint/ Repair 274 647 1,470 750
Other Maint/Repair 8,332 9,264 13,800 1,800
Road Repair 8,769 31,041 100,000 60,000
Striping 4,612 - - -
Sidewalk/Pathway Repair 22,044 50,589 75,000 15,000
Other Road Related Repair 5,604 2,412 - -
Sign Repair & Replacement 17,742 13,863 16,625 16,625
Pavement Management 1,048,366 1,949,822 1,000,000 1,500,000
Painting 29 - - -
Lighting Repair 43 - - -
Electricity Expense 38,646 38,318 46,800 39,800
Refuse/Recycling 10,968 5,781 6,200 6,200
Telecommunications 3,809 3,414 3,228 3,228
Water/Sewer 69,244 68,156 96,725 82,105
Gas & Oil 25,580 13,708 22,100 20,800
Auditing Expense 6,960 6,950 7,125 7,741
The Height of Desert Living 255
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
FY15-16 Proposed Budget
Summary of Expenditures
Streets
Highway User Revenue Fund-continued
Professional Fees 11,582$ 4,009$ 140,500$ 15,100$
Legal Fees 25,696 25,698 24,000 32,136
Insurance Expense 69,701 72,641 71,200 76,738
Rentals & Leases - 1,345 - -
Printing Expense - 54 - -
Advertising/Signage - 238 - -
Intergovt Agreements 16,648 15,322 25,000 20,000
Contractual Services 2,145 65,837 94,500 11,000
Bank/Merc Acct Fees - 25 - -
Landscape Contracts 117,899 93,359 86,000 175,000
Office Supplies 475 226 1,505 2,225
Cleaning/Janitorial Supplies 134 574 1,000 500
Safety Supplies 1,067 436 350 350
Operating Supplies 11,244 21,717 22,765 24,265
Food & Beverage Supplies 22 129 200 200
Program Materials 329 - 1,500 -
Uniforms 1,845 1,662 1,496 1,496
Postage & Delivery 15 79 - -
Small Tools 2,722 2,310 7,000 7,000
Software 459 1,660 2,000 2,000
Hardware 4,691 5,253 - -
Furniture/Appliances 456 15,459 - -
Equipment - 1,719 - -
Damages/Vandalism 2,632 805 - 15,000
ISF-Copier Charges 3 - - -
ISF-Mail Service Charges 2 40 500 60
ISF-Vehicle Replacement Charge 31,759 27,858 33,672 62,101
ISF-Telecom Charges 2,698 2,622 2,880 2,530
Transfer Out - 178,796 - 45,000
Total Streets 2,049,424$ 3,146,311$ 2,387,204$ 2,843,026$
The Height of Desert Living 256
Administration
Excise Tax Funds
Downtown Strategy
Economic Development
Tourism
Special Revenue Funds
Administration
Excise Tax Funds
The Height of Desert Living 257
The Town originally established an Excise Tax/Downtown Fund on August 3, 2000,
for the purpose of improving the downtown area to spur economic activity; this
fund had been funded through a dedicated portion of the Town’s local sales tax
(.1% of 2.6%).
On April 18, 2013, the Town Council established an additional fund by splitting the
original Excise Tax/Downtown Fund into two separate funds:
Downtown Strategy Fund (original Excise Tax/Downtown Fund )
Economic Development Fund (new)
Both funds were originally funded through the dedicated .1% of local sales tax
with a 60/40 split—60% of sales tax revenues was allocated to the new Economic
Development Fund and 40% of sales tax revenues was allocated to the Downtown
Strategy Fund. The residual fund balance of the Excise Tax/Downtown Fund as of
June 30, 2013, was included with any new revenue in the Downtown Strategy
Fund to be used towards Town Center infrastructure improvement and develop-
ment. In January 2015, the percentage was changed to 80/20 respectively.
The Economic Development Fund, is now funded with 80% of the .1% local sales
tax and will be available for any economic development purpose.
Special Revenue Funds
Administration
Excise Tax Funds
The Height of Desert Living 258
Downtown Strategy Fund
Service Delivery Plan
The Downtown Strategy Fund was established to provide resources for enhance-
ment to the downtown area through capital and economic development expendi-
tures to enhance the downtown’s economic base.
Variance Explanations:
Administration: Amount decreased with the completion of the Avenue of the
Fountains median improvement project in FY14-15.
Special Revenue Funds
Administration
Downtown Strategy Fund
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Administration 176,322$ 272,730$ 1,879,079$ 557,886$
Total 176,322$ 272,730$ 1,879,079$ 557,886$
Expenditures by Program
Administration
100%
Use of Funds -Downtown Strategy
By Program
Where does the money go?
Total Proposed Budget = $557,886
The Height of Desert Living 259
Special Revenue Funds
Administration
Downtown Strategy Fund
Variance Explanations:
Maintenance and Repair: An amount was included to cover the costs of repairing
and/or replacing the light fixtures on both the north and south sides of the Avenue
of the Fountains.
Supplies: Amount was reduced and moved to Maintenance and Repair to better
reflect the type of expenditures budgeted.
Transfers: Amount decreased with the completion of the Avenue of the Fountains
median improvement project in FY14-15.
Maintenance and
Repair
9%
Contractual
Services
6%
Transfers
85%
Use of Funds -Downtown Strategy
By Category
Where does the money go?
Total Proposed Budget = $557,886
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages 5,730$ -$ -$ -$
Employment Taxes 98 - - -
Benefits 1,133 - - -
Dues & Memberships 4,395 - - -
Maintenance and Repair 4,079 - - 50,000
Utilities 7 - - -
Contractual Services 51,937 29,884 30,350 30,885
Supplies - - 83,729 -
Internal Service - 1 - 1
Transfers 108,943 242,845 1,765,000 477,000
Total 176,322$ 272,730$ 1,879,079$ 557,886$
Expenditures by Category
The Height of Desert Living 260
Special Revenue Funds
Administration
Downtown Strategy Fund
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
Downtown Strategy Fund
Salaries-Full Time 1,493$ -$ -$ -$
Salaries-Part Time 4,237 - - -
Medicare 81 - - -
Workers Compensation 17 - - -
Group Health Insurance 454 - - -
Group Dental Insurance 25 - - -
Group Vision Insurance 3 - - -
Disability Insurance 12 - - -
Retirement 630 - - -
Life Insurance 9 - - -
Dues, Subscript & Publicat 4,395 - - -
Sign Repair & Replacement 4,079 - - -
Lighting Repair - - - 50,000
Telecommunications 7 - - -
Professional Fees 1,125 - - -
Management Fees 667 535 - 535
Advertising/Signage 1,171 380 - -
Community Contracts/Events 13,811 - - -
Holiday Lighting 35,163 28,970 30,350 30,350
Miscellaneous Expense - - 83,729 -
ISF-Copier Charges - - - -
ISF-Mail Service Charges - - - 1
Transfer Out 108,943 242,845 1,765,000 477,000
Total Downtown Strategy
Fund 176,322$ 272,730$ 1,879,079$ 557,886$
FY15-16 Proposed Budget
Summary of Expenditures
Downtown Strategy Fund
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Economic Development Fund
Service Delivery Plan
Economic development in Fountain Hills requires a collaborative effort to ensure
success. The Town of Fountain Hills plays a key role along with the business com-
munity and residents. The Town works collaboratively with the various stakeholder
groups and other agencies in its effort to diversify the local economy.
The economic development game plan is a multi-tiered approach to building a
strong economic base. Create more base jobs locally to attract more year-round
residents to live, work, and play in the community. Expand the market for local
businesses creating revenues that support the community’s quality of life. As reve-
nues are generated and the economic base expands, revenues are available for
needed basic services such as parks, recreation, and roadway improvements.
Coordinated Approach: All entities involved in economic development must work
together to achieve mutually agreed-upon goals to ensure a sustainable effort.
Community Collaboration: A comprehensive understanding of the town and re-
gion and a commitment to collaborating with entities throughout the region (e.g.,
federal agencies and incorporated communities) are critical.
Smart Growth: The regional environment is a tremendous asset that should be
protected for community and economic development reasons. The community
must take great strides in addressing resource issues, such as water, to ensure
long-term sustainability.
Long-Term Efforts: Economic development is not a one-shot activity. Success
requires long-term investments (e.g., infrastructure and telecommunications) as
well as continued focused effort and evaluation.
Existing Business Support: The Town’s focus is on supporting existing enter-
prises, while looking at diversifying the economic base is important. Existing busi-
nesses are Fountain Hills’ most valuable assets because they are already contrib-
uting to the local economy and quality of life. They are also the best source of
business expansion and local job growth.
Corporate Responsibility: Fountain Hills encourages enterprises to work as civic
partners, contributing to the community, protecting the natural environment, and
providing workers with good pay, benefits, and opportunities for upward mobility,
within a healthy working environment.
Human Investment: Human resources are so valuable in the Information Age.
Fountain Hills will strive to provide life-long skills and learning opportunities by in-
vesting in excellent schools, post-secondary institutions, and opportunities for con-
tinuous education and training that are available to all.
Special Revenue Funds
Administration
Economic Development Fund
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Special Revenue Funds
Administration
Economic Development Fund
Economic Development Fund
Variance Explanations:
Administration: The Economic Development Specialist position was changed to be
a full-time position as of January 1, 2015.
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Administration -$ 147,580$ $245,841 $321,101
Total -$ 147,580$ 245,841$ 321,101$
Expenditures by Program
Administration
100%
Use of Funds -Economic Development
By Program
Where does the money go?
Total Proposed Budget = $321,101
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Variance Explanations:
Wages: The increase is attributable to making the Economic Development Spe-
cialist position a full-time position.
Wages
26%
Employment
Taxes
1%
Benefits
7%
Dues &
Memberships
3%
Contractual
Services
18%
Transfers
43%
Use of Funds -Economic Development
By Category
Where does the money go?
Total Proposed Budget = $321,101
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages -$ 37,673$ 50,449$ 80,866$
Employment Taxes - 2,958 4,206 1,670
Benefits - 445 - 21,191
Dues & Memberships - 9,817 11,211 10,811
Education & Training - 757 - 5,715
Utilities - 562 900 900
Contractual Services - 94,805 59,275 59,053
Supplies - 372 - 1,500
Internal Service - 191 700 295
Transfers - - 119,100 139,100
Total -$ 147,580$ 245,841$ 321,101$
Expenditures by Category
Special Revenue Funds
Administration
Economic Development Fund
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Special Revenue Funds
Administration
Economic Development Fund
Productivity
Our Targeted Industry Sectors are the business sectors that offer Fountain Hills
the most opportunity and will be pursued through our focused approach. Industry
sectors help the community meet the stated economic objectives:
Professional, Technical, and Scientific Services
Healthcare, Medical, Biosciences, and Wellness
Finance and Insurance
Tourism and Recreation
Retail
Education Services
Activities/Results
Performance Measures
Our Economic Objectives are the broad desired achievement that Fountain Hills
will accomplish through the implementation of the Economic Development Plan.
The economic objectives are:
Grow Our Economy
Maximize Our Talent
Enhance Our Community
Quality
Our Focused Approach is how Fountain Hills is going to achieve its economic ob-
jectives. All five objectives are important and would be addressed simultaneously.
The focused approach is through the following strategic initiatives:
Business Attraction
Business Retention and Expansion
Entrepreneurial Development
Foundational Maintenance
Locational Catalysts
Performance metrics are applied to measure a plan's activities and its overall per-
formance. As there is always an element of uncertainty about the future, regular
review to ensure that a plan is still effective and achieving desired outcomes is
critical. Performance metrics should support the intended strategic outcome and
typically meet six criteria: time, cost, resources, scope, quality, and actions. Per-
formance metrics will be established with each strategic initiative to provide an-
nual assessment of progress.
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Special Revenue Funds
Administration
Economic Development Fund
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
Economic Development Fund
Salaries-Full Time -$ 13,330$ -$ 80,866$
Salaries-Part Time - 24,343 50,449 -
FICA - 2,080 3,128 -
Medicare - 546 732 1,173
Workers Compensation - 96 274 424
Unemployment Insurance - 235 72 73
Group Health Insurance - - - 11,736
Disability Insurance - (10) - 297
Retirement - 455 - 8,895
Life Insurance - - - 263
Dues, Subscript & Publicat - 9,817 11,211 10,811
Training/Cont Ed - 95 - -
Meetings & Conferences - 663 - 5,715
Telecommunications - 562 900 900
Professional Fees - 4,635 4,500 4,050
Printing Expense - 1,993 - 100
Advertising/Signage - 595 - 21,105
Contractual Services - 35,120 44,880 -
Community Contracts/Events - - 9,895 33,798
Tourism - 52,463 - -
Office Supplies - 247 - 200
Operating Supplies - 125 - 1,300
ISF-Copier Charges - 26 470 50
ISF-Mail Service Charges - 15 - 15
ISF-Motor Pool Charges - 23 - -
ISF-Telecom Charges - 126 230 230
Transfer Out - - 119,100 139,100
Total Economic
Development Fund -$ 147,580$ 245,841$ 321,101$
FY15-16 Proposed Budget
Summary of Expenditures
Economic Development Fund
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Special Revenue Funds
Administration
Tourism Fund
Tourism Fund
Service Delivery Plan
Implement a comprehensive tourism and recreation development program as out-
lined in the Town’s Economic Development Plan. Provide a mix of marketing tools,
with an emphasis on digital methods, to promote Town programs, amenities, and
special events. Support the tourism website. Maintain Fountain Hills as a Destina-
tion Marketing Organization (DMO) with the Arizona Office of Tourism. Continue to
foster/improve relationship with Fort McDowell Yavapai Nation.
Action Steps:
a) Actively pursue the Vision Plan’s core element of a first class performance
venue in Fountain Park as the central attraction component for enhanced
downtown vibrancy through non-resident visitation as well as increased resi-
dent patronage.
b) Collaborate with Fort McDowell Yavapai Nation to adequately fund and im-
plement a destination marketing effort focused on niche tourism segments
such as golf (Sonoran Desert Golf Trail), weddings, desert/Southwest Ex-
perience, Native American Heritage and Old West experience, and arts.
c) Promote the Community Center and other local venues as viable meeting
and event centers.
d) Explore the feasibility and initiate strategies to expand hospitality facilities in
Fountain Hills.
e) Develop more multi-day major events to Fountain Hills while ensuring long-
term viability of existing events.
f) Implement a program to attract more group tours to Fountain Hills.
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Administration -$ -$ 126,275$ 136,921$
Total -$ -$ 126,275$ 136,921$
Expenditures by Program
Administration
100%
Use of Funds -Tourism
By Program
Where does the money go?
Total Proposed Budget = $136,921
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Special Revenue Funds
Administration
Tourism Fund
Variance Explanations:
Benefits: The increase is attributable to making the Tourism Coordinator position
a full-time position.
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages -$ -$ 52,311$ 47,303$
Employment Taxes - - 4,632 2,848
Benefits - - 1,532 15,340
Dues & Memberships - - 2,350 2,350
Education & Training - - 1,000 1,000
Utilities - - - 150
Contractual Services - - 49,250 51,800
Supplies - - 11,000 11,700
Equipment/Improvement - - 3,000 3,000
Internal Service - - 1,200 1,430
Total -$ -$ 126,275$ 136,921$
Expenditures by Category
Wages
34%
Employment
Taxes
2%
Benefits
11%
Dues &
Memberships
2%
Education &
Training
1%
Contractual
Services
38%
Supplies
9%
Equipment/Impr
ovement
2%
Internal Service
1%
Use of Funds -Tourism
By Category
Where does the money go?
Total Proposed Budget = $136,921
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Special Revenue Funds
Administration
Tourism Fund
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
Tourism Fund
Salaries-Full Time -$ -$ 22,463$ 47,303$
Salaries-Part Time - - 29,848 -
FICA - - 1,850 -
Medicare - - 525 687
Workers Compensation - - 2,132 2,081
Unemployment Insurance - - 125 80
Group Health Insurance - - 738 9,204
Group Dental Insurance - - 45 528
Group Vision Insurance - - 6 78
Disability Insurance - - 23 173
Retirement - - 700 5,203
Life Insurance - - 20 154
Dues, Subscript & Publicat - - 2,350 2,350
Meetings & Conferences - - 1,000 1,000
Telecommunications - - - 150
Professinal Fees - - 18,000 15,500
Printing Expense - - 4,000 4,300
Advertising/Signage - - 27,250 32,000
Office Supplies - - 500 700
Program Materials - - 10,000 10,000
Postage & Delivery - - 500 1,000
Software - - 3,000 3,000
ISF-Copier Charges - - 900 900
ISF-Mail Service Charges - - 300 300
ISF-Telecom Charges - - - 230
Total Tourism Fund -$ -$ 126,275$ 136,921$
FY15-16 Proposed Budget
Summary of Expenditures
Tourism Fund
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Administration
Environmental Fund
Special Revenue Funds
Administration
Environmental Fund
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Environmental Fund
Service Delivery Plan
The Environment Fund was established to help offset the costs of stormwater
management and air quality permit requirements as well as other environmental
programs. These items include but are not limited to permit fees, wash mainte-
nance, ADWR dam inspection and maintenance, street sweeping, storm drain
cleaning and household hazardous waste disposal.
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Administration -$ -$ -$ 639,241$
Total -$ -$ -$ 639,241$
Expenditures by Program
Special Revenue Funds
Administration
Environmental Fund
Administration
100%
Use of Funds -Environmental
By Program
Where does the money go?
Total Proposed Budget = $639,241
Variance Explanations:
Administration: Represents costs allocated to manage stormwater and other envi-
ronmental programs.
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Special Revenue Funds
Administration
Environmental Fund
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Wages -$ -$ -$ 17,665$
Employment Taxes - - - 1,314
Benefits - - - 4,147
Dues & Memberships - - - 10,715
Maintenance & Repair - - - 335,400
Contractual Services - - - 270,000
Total -$ -$ -$ 639,241$
Expenditures by Category
Wages
3%Benefits
1%
Dues &
Memberships
2%
Maintenance &
Repair
52%
Contractual
Services
42%
Use of Funds -Environmental
By Category
Where does the money go?
Total Proposed Budget = $639,241
Variance Explanations:
Maintenance and Repair: Represents costs associated with wash, dam and drain-
age repairs/maintenance.
Contractual Services: Costs associated with billing/collections, street sweeping,
sediment removal and a household hazardous waste event.
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Special Revenue Funds
Administration
Environmental Fund
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
Environmental Fund
Salaries-Full Time -$ -$ -$ 17,665$
Medicare - - - 256
Workers Compensation - - - 1,040
Unemployment Insurance - - - 18
Group Health Insurance - - - 1,956
Group Dental Insurance - - - 109
Group Health Vision - - - 16
Disability Insurance - - - 65
Retirement - - - 1,943
Life Insurance - - - 58
Licenses/Filing Fees - - - 7,715
Dues, Subscript & Publicat - - - 3,000
Grounds Maint/Repair - - - 5,000
Wash Maintenance - - - 150,000
Dam Inspection and Maint - - - 20,400
Drainage Maint/Repair - - - 130,000
Storm Damage Cleanup - - - 30,000
Professional Fees - - - 80,000
Contractual Services - - - 140,000
Community Contracts/Events - - - 50,000
Total Environmental Fund -$ -$ -$ 639,241$
FY15-16 Proposed Budget
Summary of Expenditures
Environmental Fund
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Cottonwoods Maintenance
District
Special Revenue Funds
Cottonwoods Maintenance District
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Special Revenue Funds
Cottonwoods Maintenance District
The Cottonwoods Maintenance District was formed by the Town Council in June,
1999 for the purpose of improving the common areas of the Cottonwoods subdivi-
sion; the Town Council serves as the governing Board for the District. The Mainte-
nance District provides for the maintenance of the common area, which is per-
formed by the Town of Fountain Hills. The cost is repaid through an annual prop-
erty tax assessment per property owner levied by the Town and collected by Mari-
copa County. The estimated levy for FY15-16 is $92.51 which includes the annual
contract cost for landscaping as well as establishing a reserve amount for future
exterior wall maintenance.
COTTONWOODS MAINTENANCE DISTRICT
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
Revenues
Property Tax 3,339$ 4,823$ 4,823$ 5,366$
Interest Income 9 5 - -
Total Revenues 3,348$ 4,828$ 4,823$ 5,366$
Expenditures
Grounds Maint/Repair (10,733)$ (3,250)$ (3,500)$ (4,015)$
Advertising/Signage (194) (78) - -
ISF-Mail Service Charges (106) (35) (100) (28)
Total Expenditures (11,033)$ (3,363)$ (3,600)$ (4,043)$
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Special Revenue Funds
Cottonwoods Maintenance District
Summary of Tax Levy—Cottonwoods Maintenance District
FY14-15 FY15-16
1.
$$
2.
$
3.Property tax levy amounts
A. Primary property taxes $$
B. Secondary property taxes 4,823 5,366
C.Total property tax levy amounts $4,823 $5,366
4.Property taxes collected*
A. Primary property taxes
(1) Current year's levy $
(2) Prior years’ levies
(3) Total primary property taxes
B. Secondary property taxes
(1) Current year's levy 4,823
(2) Prior years’ levies
(3) Total secondary property taxes 4,823
C. Total property taxes collected $4,823
5.Property tax rates
A. City/Town tax rate
(1) Primary property tax rate $$
(2) Secondary property tax rate 83.1500 92.5100
(3) Total city/town tax rate $83.1500 $92.5100
*Includes actual property taxes collected as of the date the proposed budget was prepared,
plus estimated property tax collections for the remainder of the fiscal year.
Cottonwoods Maintenance District
Summary of Tax Levy and Tax Rate Information
Fiscal Year 15-16
Maximum allowable primary property tax levy.
A.R.S. §42-17051(A)
Amount received from primary property taxation
in the current year in excess of the sum of that
year's maximum allowable primary property tax
levy. A.R.S. §42-17102(A)(18)
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Debt Service Funds
Debt Service Funds
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Debt Service Funds
The Debt Service Funds provide for the payment of interest, principal, and related
costs on General Obligation (GO) bonds (both the Town of Fountain Hills and the
Eagle Mountain Community Facilities District) and Municipal Property Corporation
(MPC) Revenue bonds.
General Obligation Debt
There have been four General Obligation bond issues that were approved by the
voters for specific purposes:
The first GO bond issue in 1991 (refunded in 1995) was to pave roads
that remained unpaved at the time of incorporation.
Additional GO bonds issued in 1999 and 2000 (partially refunded in
2005)were for the construction of a library/museum and acquiring land
for open space preservation.
Bonds issued in 2001 (partially refunded in 2005) were for the purchase
of mountain preserve land in the McDowell mountains.
Bonds were issued in December 2014 to pay for the Saguaro Boulevard
Reconstruction Project.
The annual property tax levy, impacted by Proposition 117 (a voter approved ini-
tiative passed in the 2012 general election affecting tax years beginning with
2015), is based on the total amount required for the payment (with adjustments
for carry-forward, interest earnings, delinquencies, etc.) divided by the total lim-
ited property value for the Town of Fountain Hills.
The Town’s assessed property valuation for FY15-16 is estimated to be
$402,135,304 for the upcoming year (a 0.2% decrease from the prior year) and
the estimated levy is $0.5246 per $100 of assessed value. The levy is $.4095
higher than last year as a result of the increase in the Town’s outstanding debt.
Debt Service Funds
GENERAL OBLIGATION DEBT SERVICE
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
Revenues
Secondary Property Tax 998,602$ 1,029,428$ 474,000$ 2,109,477$
Interest Income 372 178 210 210
Transfer In - - 42,500 -
Total Revenues 998,974$ 1,029,606$ 516,710$ 2,109,687$
Expenditures
Principal Payments (855,000)$ (900,000)$ (390,000)$ (1,770,000)$
Interest Payments (145,813) (113,750) (80,000) (321,622)
Administrative/Trustee Fees (250) (250) (2,100) (3,100)
Total Expenditures (1,001,063)$ (1,014,000)$ (472,100)$ (2,094,722)$
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Eagle Mountain Community Facilities District (CFD) Debt
There have been four bond issues (issued as General Obligation bonds) that were
approved for specific purposes:
The first two CFD bond issues in 1996 (refunded in 2005) were to ac-
quire certain public infrastructure benefiting the District, specifically a
sewer project, a storm water conveyance system project, the Eagle
Mountain Parkway Phase I project, and the Summer Hill Boulevard pro-
ject.
CFD bonds issued in 2005 were for refunding and defeasing the 1996 is-
sues.
Refunding bonds were issued in June 2015 to refund the 2005 bonds.
The Eagle Mountain Community Facilities District debt payments are levied on the
property owners within the District. These obligations are paid by the property
owners using secondary property taxes (less any credits, carry-forward and/or in-
terest earnings and allowing for delinquencies) based on the limited property
value. The anticipated rate based on the estimated assessed valuation of
$26,489,718 (a decrease of 1.7% from the prior year) is $1.5853 per $100 of as-
sessed valuation compared to $1.5695 in the prior year.
Debt Service Funds
EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT DEBT SERVICE
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
Revenues
Property Tax 419,673$ 428,805$ 430,248$ 416,686$
Interest Income 122 77 600 9
Total Revenues 419,797$ 428,882$ 430,848$ 416,695$
Expenditures
Advertising/Signage (83)$ (78)$ -$ (85)$
Principal Payments (290,000) (305,000) (315,000) (365,000)
Interest Payments (123,760) (112,885) (100,685) (43,516)
Administrative/Trustee Fees (7,350) (7,350) (7,350) (3,250)
Total Expenditures (421,193)$ (425,313)$ (423,035)$ (411,851)$
The Height of Desert Living 279
Municipal Property Corporation (MPC) Debt
There have been five Municipal Property Corporation (MPC) bond issues, three that
were approved by the voters for specific purposes:
The first MPC bond issue in 2000 (partially refunded in 2005) was to
build the Community Center.
The second MPC issue was in 2001 (partially refunded in 2005) for the
purchase of mountain preserve land.
The third MPC issue was in 2004 for the construction of the Town Hall.
Refunding bonds were issued in 2005 to refund the remaining 2000 and
2001 bonds.
Refunding bonds were issued in June 2015 to refund the 2005 out-
standing bonds.
One of the methods of funding major municipal projects is the use of a municipal
property corporation (MPC). The Town created the Fountain Hills Municipal Prop-
erty Corporation and bonds were issued in 2000 and 2001 to build the Community
Center and purchase a portion of the McDowell Mountain Preserve. The MPC owns
the land and buildings purchased through bond proceeds; the annual debt service
payment for the Fountain Hills MPC mountain preserve bonds are paid from a dedi-
cated portion of the local sales tax revenues within the MPC debt service fund. The
bonds issued for the Community Center are repaid through the General Fund
within the Community Services Department/Community Center Division budget.
When the bonds are retired, any assets owned by the MPC will be turned over to
the Town of Fountain Hills.
During FY11-12, the Town used surplus reserves to retire bonds that were issued
in 2004 for the Civic Center (Town Hall). The payoff provided a net savings of ap-
proximately $276,000 over the life of the bonds. The annual debt service payment
savings will be available in the General Fund for ongoing operations.
Debt Service Funds
MUNICIPAL PROPERTY CORPORATION DEBT SERVICE
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
Revenues
Sales-Excise Tax 611,406$ 645,342$ 619,800$ 665,165$
Interest Income 276 107 500 100
Transfer In 403,454 421,884 193,500 -
Total Revenues 1,015,136$ 1,067,333$ 813,800$ 665,265$
Expenditures
License/Filing Fees -$ (10)$ -$ -$
Principal Payments (895,000) (955,000) (995,000) (480,000)
Interest Payments (189,675) (149,400) (111,200) (32,740)
Administrative/Trustee Fees (4,500) (4,500) (7,000) (8,000)
Total Expenditures (1,089,175)$ (1,108,910)$ (1,113,200)$ (520,740)$
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Debt Service Funds
Outstanding Debt
Outstanding Debt
The Schedule below includes an itemization of the outstanding debt as of June 30,
2015, after the scheduled principal and interest payment due July 1.
Outstanding Debt Schedule
Bond Purpose Date of Interest Date of Original Principal Principal Amount Outstanding
Type of Issue Bond Issue Rate Maturity Amount Amount Retired Refunded Principal
GO Refunding 6/1/2005 4.00 7/1/2019 7,225,000$ 5,615,000$ -$ 1,610,000$
GO
Road
Construction 12/4/2014
2.00-
3.00 7/1/2020 7,565,000 - - 7,565,000
Total GO 14,790,000 5,615,000 - 9,175,000
Rev Revenue 12/1/2004
4.25-
4.50 7/1/2015 3,645,000 3,645,000 - -
Rev Refunding 6/1/2005
3.25-
4.00 7/1/2020 5,330,000 2,550,000 2,780,000 -
Rev Refunding 6/4/2015 1.62 7/1/2020 1,880,000 - - 1,880,000
Total Rev 10,855,000 6,195,000 2,780,000 1,880,000
SA Eagle Mtn 7/12/2005
4.00-
4.125 7/1/2021 4,555,000 2,060,000 2,495,000 -
SA Eagle Mtn 6/4/2015 1.76 7/1/2021 2,300,000 - - 2,300,000
Total SA 6,855,000 2,060,000 2,495,000 2,300,000
Grand Total 32,500,000$ 13,870,000$ 5,275,000$ 13,355,000$
GO General Obligation Bonds
Rev Revenue Bonds
SA Special Assessment Bonds
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Legal Debt Margin Information
The Total Net Debt Applicable to Limit comes from the Report of Indebtedness,
Department of Revenue, and is related to those issues noted by the appropriate
percentage debt limit.
20% limit - GO bonds for projects involving water, sewer, artificial lighting, parks,
open space, public safety, law enforcement, fire and emergency facilities, street
and transportation facilities and recreational facility improvements.
6% limit - GO bonds for any other general purpose improvements.
Debt Service Funds
Legal Debt Margin Information
FY11-12 FY12-13 FY14-15 FY15-16
6% Debt Limit
Debt limit 22,651,303$ 21,978,160$ 24,177,956$ 24,128,118$
Total applicable to limit - - - -
Legal debt margin 22,651,303$ 21,978,160$ 24,177,956$ 24,128,118$
Total net debt applicable to the limit
as a percentage of debt limit 0%0%0%0%
20% Debt Limit
Debt limit 75,504,344$ 73,260,534$ 80,593,185$ 80,427,061$
Total applicable to limit 3,755,000 2,900,000 2,000,000 9,175,000
Legal debt margin 71,749,344$ 70,360,534$ 78,593,185$ 71,252,061$
Total net debt applicable to the limit
as a percentage of debt limit 5%4%2%11%
Limited Property Value - Net $377,521,718 $366,302,672 $402,965,927 $402,135,304
(Secondary Assessed Value - Net
prior to FY 15-16)
Town of Fountain Hills, Arizona
Legal Debt Margin Information
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Debt Service Funds
Summary of Tax Levy—Town of Fountain Hills
FY14-15 FY15-16
1.
$$
2.
$
3.Property tax levy amounts
A. Primary property taxes $$
B. Secondary property taxes 463,622 2,109,477
C.Total property tax levy amounts $463,622 $2,109,477
4.Property taxes collected*
A. Primary property taxes
(1) Current year's levy $
(2) Prior years’ levies
(3) Total primary property taxes
B. Secondary property taxes
(1) Current year's levy 463,622
(2) Prior years’ levies
(3) Total secondary property taxes 463,622
C. Total property taxes collected $463,622
5.Property tax rates
A. City/Town tax rate
(1) Primary property tax rate $$
(2) Secondary property tax rate 0.1151 0.5246
(3) Total city/town tax rate $0.1151 $0.5246
B. Special assessment district tax rates
Secondary property tax rates - As of the date the proposed budget was prepared, the
two (2)special assessment districts for which secondary
property taxes are levied. For information pertaining to these special assessment districts
and their tax rates, please contact the city/town.
*
city/town was operating
Includes actual property taxes collected as of the date the proposed budget was prepared,
plus estimated property tax collections for the remainder of the fiscal year.
Town of Fountain Hills
Summary of Tax Levy and Tax Rate Information
Fiscal Year 15-16
Maximum allowable primary property tax levy.
A.R.S. §42-17051(A)
Amount received from primary property taxation
in the current year in excess of the sum of that
year's maximum allowable primary property tax
levy. A.R.S. §42-17102(A)(18)
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Debt Service Funds
Summary of Tax Levy—Eagle Mountain Community Facilities District
FY14-15 FY15-16
1.
$$
2.
$
3.Property tax levy amounts
A. Primary property taxes $$
B. Secondary property taxes 423,035 416,686
C.Total property tax levy amounts $423,035 $416,686
4.Property taxes collected*
A. Primary property taxes
(1) Current year's levy $
(2) Prior years’ levies
(3) Total primary property taxes
B. Secondary property taxes
(1) Current year's levy 423,035
(2) Prior years’ levies
(3) Total secondary property taxes 423,035
C. Total property taxes collected $423,035
5.Property tax rates
A. City/Town tax rate
(1) Primary property tax rate $$
(2) Secondary property tax rate 1.5695 1.5853
(3) Total city/town tax rate $1.5695 $1.5853
*Includes actual property taxes collected as of the date the proposed budget was prepared,
plus estimated property tax collections for the remainder of the fiscal year.
Eagle Mountain Community Facilities District
Summary of Tax Levy and Tax Rate Information
Fiscal Year 15-16
Maximum allowable primary property tax levy.
A.R.S. §42-17051(A)
Amount received from primary property taxation
in the current year in excess of the sum of that
year's maximum allowable primary property tax
levy. A.R.S. §42-17102(A)(18)
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Debt Service Funds
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Capital Improvement Program
Capital Improvement Program
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Capital Improvement Program (CIP) Policy and Procedures
Objective
To provide a policy and procedures for the development, approval, and implemen-
tation of the Town of Fountain Hills’ five (5) year and twenty (20) year Capital Im-
provement Programs (CIP).
Scope
This policy applies to all projects undertaken by the Town of Fountain Hills that
meet the definition of a capital improvement project detailed in the definitions sec-
tion.
Policy
The purpose of the Capital Improvement Program is to provide an authoritative
decision-making process for the evaluation, selection, and multi-year scheduling of
public physical improvements based on a projection of available fiscal resources
and the community's priorities.
The objectives of the Program are to:
a) ensure the timely repair, replacement and expansion of the Town’s infra-
structure;
b) serve as a link in the Town’s planning between the Town’s Strategic Plan
and all subsidiary plans with a 5-20 year horizon and the annual budget
process with a one-year horizon;
c) maintain control over the Town’s long-term cash flow in relation to the
Town's financial capacity; and
d) ensure efficient, effective and coordinated capital improvement.
Definitions
The following words, when used in connection with this policy, shall have the fol-
lowing meanings:
CAPITAL IMPROVEMENT PROGRAM: A multi-year planning document that is the
product of a systematic evaluation of capital projects. This Program serves as a
guide for the efficient and effective construction and maintenance of public facili-
ties, outlining a detailed timeline and financing schedule of capital projects for a
five (5) year period of time and a summary schedule of capital projects for a
twenty (20) year period.
CAPITAL IMPROVEMENT PROJECT: A capital project is a heavy equipment acquisi-
tion, a computer/software systems acquisition, or a public improvement that in-
volves construction of new infrastructure, additions to existing structures, renova-
tion of existing structures, and major repairs to infrastructure of a comprehensive
Capital Improvement Program
Policy & Procedures
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Capital Improvement Program
Policy & Procedures
and non-routine nature. A capital project is defined in financial terms as a project
with a projected final cost of at least $50,000 and is a non-recurring expense.
In addition, the capital asset(s) resulting from the project should have a useful life
of at least 10 years. Studies, design and engineering fees greater than $10,000
which are preparatory to a capital project with a projected final cost of at least
$50,000 should be included as part of the capital project cost.
INFRASTRUCTURE IMPROVEMENT PLAN (IIP): A written plan that individually or
collectively identifies each public service that is proposed to be the subject of a de-
velopment fee. The Town of Fountain Hills’ IIP is incorporated as part of the
Town’s CIP and follows the same timeline and procedure.
Process
A. Schedule: Annually, the CIP Coordinator and Finance Director will submit
a proposed CIP development calendar to the Town Manager for review.
Based on this calendar, the CIP Coordinator will initiate a request to the
management team for submission of updates, revisions and new projects for
the five (5) year Capital Improvement Program. A further, but less detailed,
review of the twenty (20) year Program will also be conducted.
B. Format: The management team will utilize the previous year's approved
CIP as a base for developing recommended additions, deletions, or changes
for incorporation in the updated CIP for the ensuing year. The management
team will utilize the standard format provided to submit new projects or
propose revisions to existing projects. All new projects will also include a
comprehensive estimate of the impact of the new project on the Town's an-
nual operating budget; e.g., salaries and benefits, supplies, utilities, fuel,
maintenance requirements, etc.
C. Finance Review: The Finance Director will assist the CIP Coordinator as
necessary in all facets of Capital Improvement Program development and
review including production of revenue estimates and estimated growth in
assessed valuation as well as overall financial analysis of the proposed pro-
gram. Additional assistance may be requested to help produce draft docu-
ments, etc.
D. Town Manager Review: The CIP Coordinator will provide a copy of the
proposed CIP document to the Finance Director and Town Manager for re-
view and comment prior to distribution of the CIP document to the Town
Council as part of the budget package.
E. Public Hearing: The proposed CIP will be considered at a public hearing
convened by the Town Council to accept comments and input from the pub-
lic on the content of the Program. Notice of said public hearing date, place,
and time will be made at least 60 days in advance of the scheduled hearing.
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Copies of the proposed CIP will be made available to the public at least 30
days prior to the scheduled hearing date and at the hearing itself.
F. Town Council Approval: The final draft of the proposed CIP will be submit-
ted as an agenda item for formal approval by the Town Council at the first
Council Meeting in June.
G. Distribution: A copy of the approved CIP document will be published on
the Town’s website.
H. Implementation: Upon adoption of the CIP, projects included within the
applicable budget year may be implemented by the appropriate manage-
ment team member in compliance with the Town’s procurement policy, spe-
cial benefit district, or applicable procedure.
I. Amendments: The adopted CIP may be amended upon approval of the
Town Council. Examples of amendments include cost increases for approved
projects, the acceleration of projects to the applicable budget year from a
future year, and the addition of projects not previously included in the CIP.
An amendment to the CIP will be submitted to the Town Manager for ap-
proval. Upon approval, the amendment should be prepared as an agenda
item for formal approval by the Town Council at a regular or special session.
Upon approval, a copy of the amended CIP document will be published on
the Town’s website.
Procedure
A. Form: The form listed as Attachment A shall be utilized to request inclu-
sion of a project in the Capital Improvement Program.
B. Funding Prioritization: As part of the project submittal process, manage-
ment team members shall identify project priorities to help determine which
projects are recommended for inclusion in the five-year CIP.
The initial measure of the project’s priority is first established using the fol-
lowing factors:
HIGH
Project protects the health and safety of the Town, its residents, visi-
tors and employees
Project is mandated by Federal, State or local, regulations
Project is a high priority of the Town Council, based on the most cur-
rent Strategic Plan or other subsidiary plans. Project prevents irrepa-
rable damage to existing facilities
Capital Improvement Program
Policy & Procedures
The Height of Desert Living 289
Project leverages local funding with other non-local funding sources
Project finishes a partially completed project
MEDIUM
Project maintains existing service levels
Project provides for the maintenance of existing systems and equip-
ment
Project results in increased efficiency
Project reduces operational costs
Project significantly reduces losses in revenue or provides for signifi-
cant increased revenues
LOW
Project provides an expanded level of service or new public facility
not included in the Town Council’s priorities
Project is deferrable
Project uses debt financing
C. Funding Sources: The primary funding sources for the CIP are the Gen-
eral Fund, grants, development fees, excise taxes, HURF, bonded indebted-
ness, capital leases and Capital Projects funds. All potential projects must
identify the proposed sources of funding before submission of the CIP re-
quest. Projects that are funded by development fees must also identify the
relationship between the IIP project and the development fee from which it
is funded in the justification section of the CIP Form.
D. Project Schedule: Each Project Manager shall provide a preliminary
schedule which shall detail the various phases involved in the project and
their starting and ending dates. It is the responsibility of the Project Man-
ager to maintain this schedule or to provide schedule updates to the CIP Co-
ordinator on at least a quarterly basis.
Responsibility for Enforcement
The Town Manager, Finance Director and CIP Coordinator will be responsible for
ensuring that this policy is followed and/or updated as necessary.
Capital Improvement Program
Policy & Procedures
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Capital Improvement Program
Policy & Procedures
Attachment A
Town of Fountain Hills
Capital Improvement Project Information
PROJECT TITLE: Click here to enter text.
PROJECT NUMBER: Click here to enter text.
PROJECT DESCRIPTION/SCOPE: Click here to enter text.
TIMEFRAME: Click here to enter text. Example FY 2016-20
YEAR PROJECT BEGAN: Click here to enter text. Example FY 2015-16
TOTAL ESTIMATED PROJECT COST: Click here to enter text.
PROJECT JUSTIFICATION: Click here to enter text.
FUNDING PRIORITY: Click here to select a Priority from the list
Note: Double click on the below tables to update them in Excel. The totals will
automatically calculate.
Fund Type Prior Years FY15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 Total
General $0
Capital Projects $0
Excise Tax $0
Grant $0
HURF $0
Development Fee $0
Developer $0
Unfunded $0
Other $0
Total $0 $0 $0 $0 $0 $0 $0
Funding Sources
Fund Type Prior Years FY15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 Total
Planning $0
Design $0
Construction $0
Other $0
Total $0 $0 $0 $0 $0 $0 $0
Project Expenses
Fund Type FY15-16 FY 16-17 FY17-18 FY 18-19 FY19-20 Total
Salaries & Benefits $0
Services & Supplies $0
Other $0
Total $0 $0 $0 $0 $0 $0
Operating Impact
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Capital Projects Summary
Capital Projects Summary
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Capital Projects Summary
PROPOSED CAPITAL PROJECTS
FY15-16 THROUGH FY19-20
REVENUES BY PROJECT BY YEAR
Project
No. Project Title FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 Five Year Total
Stormwater Management/Drainage Projects
D6030
Ashbrook Wash Channelization Improvements-
Bayfield to Del Cambre 2,145,000$ -$ -$ -$ -$ 2,145,000$
D6047 Drainage-Miscellaneous 50,000 - - - - 50,000
TOTAL 2,195,000$ -$ -$ -$ -$ 2,195,000$
Downtown Improvement Projects
E8502
Downtown Vision Master Plan - Phase II
(Avenue/Lakeside Project)200,000$ 200,000$ -$ -$ -$ 400,000$
TOTAL 200,000$ 200,000$ -$ -$ -$ 400,000$
Facilities Projects
F4005 Fire Station 2 Relocation 3,650,000$ -$ -$ -$ -$ 3,650,000$
F4029 Civic Center Improvements - 150,000 - - - 150,000
F4030 Purchase and Install Chiller #1 - 250,000 - - - 250,000
TOTAL 3,650,000$ 400,000$ -$ -$ -$ 4,050,000$
Parks & Recreation Projects
P3011 Fountain Park Improvements - Phase 6 910,000$ -$ -$ -$ -$ 910,000$
P3022 Fountain Lake Water Quality Improvements 200,000 - - - - 200,000
P3025 Adero Canyon Trailhead 20,000 1,910,000 - - - 1,930,000
TOTAL 1,130,000$ 1,910,000$ -$ -$ -$ 3,040,000$
Street/Sidewalk Projects
S6003 Unpaved Alley Paving Projects -$ 200,000$ 150,000 -$ -$ 350,000$
S6005 Shea Boulevard Widening-SR 87 to Technology 1,000,000 - - - - 1,000,000
S6010 Saguaro Blvd Reconstruction-mill & overlay 429,082 - - - - 429,082
S6053 Fountain Hills Blvd Shoulder Paving 500,000 - - - - 500,000
S6056 Shea Blvd. Eastbound Bike Lane - 380,000 - - - 380,000
S6057 McDowell Mountain Road Repairs 65,000 - - - - 65,000
TOTAL 1,994,082$ 580,000$ 150,000$ -$ -$ 2,724,082$
Traffic Signal Projects
T5010 Intelligent Transportation System (ITS)-$ 250,000 962,000$ -$ -$ 1,212,000$
T5011 Traffic Signal-Palisades & Saguaro Upgrades 380,000 - - - - 380,000
TOTAL 380,000$ 250,000$ 962,000$ -$ -$ 1,592,000$
Contingency 141,200$ 33,400$ 11,120$ -$ -$ 185,720$
TOTAL PROPOSED CAPITAL PROJECTS 9,690,282$ 3,373,400$ 1,123,120$ -$ -$ 14,186,802$
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Capital Projects Summary
PROPOSED CAPITAL PROJECTS
FY15-16 THROUGH FY19-20
EXPENDITURES BY PROJECT BY YEAR
Project
No. Project Title FY15-16 FY16-17 FY17-18 FY18-19 FY19-20
Five Year Total
(excludes Prior
Years' Costs)
Stormwater Management/Drainage Projects
D6030
Ashbrook Wash Channelization Improvements-
Bayfield to Del Cambre 2,145,000$ -$ -$ -$ -$ 2,145,000$
D6047 Drainage-Miscellaneous 50,000 - - - - 50,000
TOTAL 2,195,000$ -$ -$ -$ -$ 2,195,000$
Downtown Improvement Projects
E8502
Downtown Vision Master Plan - Phase II
(Avenue/Lakeside Project)200,000$ 200,000$ -$ -$ -$ 400,000$
TOTAL 200,000$ 200,000$ -$ -$ -$ 400,000$
Facilities Projects
F4005 Fire Station 2 Relocation 3,650,000$ -$ -$ -$ -$ 3,650,000$
F4029 Civic Center Improvements - 150,000 - - - 150,000
F4030 Purchase and Install Chiller #1 - 250,000 - - - 250,000
TOTAL 3,650,000$ 400,000$ -$ -$ -$ 4,050,000$
Parks & Recreation Projects
P3011 Fountain Park Improvements - Phase 6 910,000$ -$ -$ -$ -$ 910,000$
P3022 Fountain Lake Water Quality Improvements 200,000 - - - - 200,000
P3025 Adero Canyon Trailhead 20,000 1,910,000 - - - 1,930,000
TOTAL 1,130,000$ 1,910,000$ -$ -$ -$ 3,040,000$
Street/Sidewalk Projects
S6003 Unpaved Alley Paving Projects -$ 200,000$ 150,000 -$ -$ 350,000$
S6005 Shea Boulevard Widening-SR 87 to Technology 1,000,000 - - - - 1,000,000
S6010 Saguaro Blvd Reconstruction-mill & overlay 5,000,000 - - - - 5,000,000
S6053 Fountain Hills Blvd Shoulder Paving 500,000 - - - - 500,000
S6056 Shea Blvd. Eastbound Bike Lane - 380,000 - - - 380,000
S6057 McDowell Mountain Road Repairs 65,000 - - - - 65,000
TOTAL 6,565,000$ 580,000$ 150,000$ -$ -$ 7,295,000$
Traffic Signal Projects
T5010 Intelligent Transportation System (ITS)-$ 250,000 962,000$ -$ -$ 1,212,000$
T5011 Traffic Signal-Palisades & Saguaro Upgrades 380,000 - - - - 380,000
TOTAL 380,000$ 250,000$ 962,000$ -$ -$ 1,592,000$
Contingency 141,200$ 33,400$ 11,120$ -$ -$ 185,720$
TOTAL PROPOSED CAPITAL PROJECTS 14,261,200$ 3,373,400$ 1,123,120$ -$ -$ 18,757,720$
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CAPITAL PROJECTS FIVE-YEAR PROJECTION
REVENUES & PROJECT COSTS
Capital Projects Summary
REVENUES BY SOURCE
FIVE-YEAR
AVAILABLE
FUNDS
FY15-16
Requested
FY16-17
Requested
FY17-18
Requested
FY18-19
Requested
FY19-20
Requested
TOTAL FIVE-
YEAR
PROJECTION
SURPLUS/
DEFICIT
General Fund -$ -$ -$ -$ -$ -$ -$ -$
Highway User Fund - - - - - - - -
Excise Tax Fund 1,313,734 475,000 200,000 - - - 675,000 638,734
Grants 2,936,000 1,790,000 224,000 922,000 - - 2,936,000 -
Capital Projects Fund 15,788,822 7,000,514 1,107,579 201,120 - - 8,309,213 7,479,609
Development Fees:
Streets - - - - - - - -
Law Enforcement 203,484 203,484 - - - - 203,484 -
Fire & Emergency Medical 67,202 67,202 - - - - 67,202 -
Open Space 1,657,793 - 1,657,793 - - - 1,657,793 -
Parks & Recreation 184,028 - 184,028 - - - 184,028 -
Library/Museum - - - - - - - -
Bonds - - - - - - - -
Developers - - - - - - - -
Unfunded - - - - - - - -
Other 154,082 154,082 - - - 154,082 -
Total Revenues By Source 22,305,145$ 9,690,282$ 3,373,400$ 1,123,120$ -$ -$ 14,186,802$ 8,118,343$
EXPENDITURES BY PROJECT TYPE & COSTS
FY15-16
Requested
FY16-17
Requested
FY17-18
Requested
FY18-19
Requested
FY19-20
Requested
TOTAL FIVE-
YEAR
PROJECTION
Stormwater Management/Drainage Projects 2,195,000$ -$ -$ -$ -$ 2,195,000$
Downtown Improvement Projects 200,000 200,000 - - - 400,000
Facilities Projects 3,650,000 400,000 - - - 4,050,000
Open Space Projects - - - - - -
Parks & Recreation Projects 1,130,000 1,910,000 - - - 3,040,000
Street/Sidewalk Projects 6,565,000 580,000 150,000 - - 7,295,000
Traffic Signal Projects 380,000 250,000 962,000 - - 1,592,000
Contingency 141,200 33,400 11,120 - - 185,720
Total Project Costs 14,261,200$ 3,373,400$ 1,123,120$ -$ -$ 18,757,720$
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CAPITAL PROJECTS FIVE-YEAR PROJECTION
Capital Projects Summary
Stormwater
Management/
Drainage
Projects
11%
Downtown
Improvement
Projects
2%
Facilities
Projects
21%
Parks &
Recreation
Projects
15%
Street/Sidewal
k Projects
37%
Traffic Signal
Projects
8%Vehicle
Replacement
Program
5%Contingency
1%
Projects by Project Type
Expenditures -FY16-20
General Fund
5%
Excise Tax Fund
3%
Grants
15%
Capital Projects
Fund
42%
Development
Fees
11%
Bonds
23%
Other
1%
Projects by Funding Source
Expenditures -FY16-20
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Capital Projects Summary
PROPOSED CAPITAL PROJECTS
FY15-16 THROUGH FY19-20
BY PROJECT AND FUNDING SOURCE
Project
No. Project Title
Prior
Years' Costs
Capital
Projects
Fund Grants
Excise Tax
Fund
General
Fund
Development
Fees Other
Total
Project
Costs
Stormwater Management/Drainage Projects
D6030
Ashbrook Wash Channelization Improvements-
Bayfield to Del Cambre $ 150,094 $ 1,310,000 $ 835,000 $ - $ - $ - $ - 2,295,094$
D6047 Drainage-Miscellaneous 51,362 50,000 - - - - - 101,362
TOTAL 201,456$ 1,360,000$ 835,000$ -$ -$ -$ -$ 2,396,456$
Downtown Improvement Projects
E8502
Downtown Vision Master Plan - Phase II
(Avenue/Lakeside Project)-$ -$ -$ 400,000$ -$ -$ -$ 400,000$
TOTAL -$ -$ -$ 400,000$ -$ -$ -$ 400,000$
Facilities
F4005 Fire Station 2 Relocation 174,471$ 3,379,314$ -$ -$ -$ 270,686$ -$ 3,824,471$
F4029 Civic Center Improvements - 150,000 - - - - - 150,000
F4030 Purchase and Install Chiller #1 - 250,000 - - - - - 250,000
TOTAL 174,471$ 3,779,314$ -$ -$ -$ 270,686$ -$ 4,224,471$
Parks & Recreation Projects
P3011 Fountain Park Improvements - Phase 6 83,508$ 910,000$ -$ -$ -$ -$ -$ 993,508$
P3022 Fountain Lake Water Quality Improvements 53,506 200,000 - - - - - 253,506
P3025 Adero Canyon Trailhead 18,771 88,179 - - - 1,841,821 - 1,948,771
TOTAL 155,785$ 1,198,179$ -$ -$ -$ 1,841,821$ -$ 3,195,785$
Street/Sidewalk Projects
S6003 Unpaved Alley Paving Projects 383,282$ 350,000$ -$ -$ -$ -$ -$ 733,282$
S6005 Shea Boulevard Widening-SR 87 to Technology 1,783,456 300,000 700,000 - - - - 2,783,456
S6010 Saguaro Blvd Reconstruction-mill & overlay 3,030,682 - - 275,000 - - 4,725,000 8,030,682
S6053 Fountain Hills Blvd Shoulder Paving 122,208 245,000 255,000 - - - - 622,208
S6056 Shea Blvd. Eastbound Bike Lane 28,559 156,000 224,000 - - - - 408,559
S6057 McDowell Mountain Road Repairs - 65,000 - - - - - 65,000
TOTAL 5,350,236$ 1,116,000$ 1,179,000$ 275,000$ -$ -$ 4,725,000$ 12,645,236$
Traffic Signal Projects
T5010 Intelligent Transportation System (ITS)-$ 290,000$ 922,000$ -$ -$ -$ -$ 1,212,000$
T5011 Traffic Signal-Palisades & Saguaro Upgrades 19,970 380,000 - - - - - 399,970
TOTAL 19,970$ 670,000$ 922,000$ -$ -$ -$ -$ 1,611,970$
Contingency 185,720$ -$ -$ -$ -$ -$ 185,720$
TOTAL PROPOSED CAPITAL PROJECTS 5,901,918$ 8,309,213$ 2,936,000$ 675,000$ -$ 2,112,507$ 4,725,000$ 24,659,638$
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Capital Projects Summary
PROPOSED CAPITAL PROJECTS
FY15-16 THROUGH FY19-20
BY YEAR AND FUNDING SOURCE
TOTALS
Source
Prior Years'
Costs FY15-16 FY16-17 FY17-18 FY18-19 FY19-20
Total
FY15-16 -
FY19-20 Project Total
Capital Projects Fund 1,010,731$ 7,000,514$ 1,107,579$ 201,120$ -$ -$ 8,309,213$ 9,319,944$
Grants 1,098,135 1,790,000 224,000 922,000 - - 2,936,000 4,034,135
Excise Tax 25,000 475,000 200,000 - - - 675,000 700,000
General Fund - - - - - - - -
Development Fees 407,921 270,686 1,841,821 - - - 2,112,507 2,520,428
Reimbursements from Developers 200,000 - - - - - - 200,000
Unfunded - - - - - - - -
Bonds 7,565,000 - - - - - - 7,565,000
HURF - - - - - - - -
Other 164,000 154,082 - - - - 154,082 318,082
Total 10,470,787$ 9,690,282$ 3,373,400$ 1,123,120$ -$ -$ 14,186,802$ 24,657,589$
REVENUE SUMMARY TOTALS BY FUNDING SOURCE
Source
Prior Years'
Costs FY15-16 FY16-17 FY17-18 FY18-19 FY19-20
Total
FY15-16 -
FY19-20 Project Total
Acquisition -$ -$ 250,000$ -$ -$ -$ 250,000$ 250,000$
Planning 203,600 - - - - - - 203,600
Design 1,840,899 459,880 375,000 15,000 - - 849,880 2,690,779
Construction 3,855,370 13,601,320 2,548,400 1,108,120 - - 17,257,840 21,113,210
Other Expenses - 200,000 200,000 - - - 400,000 400,000
Total 5,899,869$ 14,261,200$ 3,373,400$ 1,123,120$ -$ -$ 18,757,720$ 24,657,589$
EXPENDITURE SUMMARY TOTALS BY ACTIVITY
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Capital Projects Summary
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Capital Projects
Information Sheets
Capital Projects Information Sheets
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Capital Projects Information Sheets
D6030
PROJECT TITLE: Ashbrook Wash Channelization Improvements
PROJECT NUMBER: D6030
PROJECT DESCRIPTION/SCOPE:
This project will upgrade the channel and culverts along the Ashbrook Wash between Bayfield Drive
and Del Cambre Avenue to carry run-off from a 100-year storm event without flooding adjacent resi-
dences.
The work is anticipated to include a new culvert at Bayfield Drive (six barrel, 8' x 5' concrete box cul-
vert), a new culvert at Saguaro Boulevard (seven barrel, 10' x 4' concrete box culvert), grading a
portion of the channel length, excess vegetation removal, and two segments of masonry floodwall.
TOWN GOALS
TIMEFRAME: FY14-16
YEAR PROJECT BEGAN: FY13-14
TOTAL ESTIMATED PROJECT COST: $2,295,094
PROJECT JUSTIFICATION:
Survey data and hydraulic calculations from the Maricopa County Flood Control District (MCFCD)
show that 13 houses and duplex units are susceptible to flooding in the 100 -year flood along
Ashbrook Wash between Bayfield Drive and Del Cambre Avenue. The MCFCD had deferred its assess-
ment of the Town's 2009 CIP submittal request pending confirmation of the flooding hazard.
Based on this new information, the Town updated and re-submitted its Capital Improvement Program
Prioritization Procedure request to the MCFCD. MCFCD staff has recommended approval of the pro-
ject to their Board of Directors and, if approved, the Town and the MCFCD will split the project costs
equally with the MCFCD managing the project's design and construction.
FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilit
ies
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Capital Projects Information Sheets
D6030
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Capital Projects 75,094$ 1,310,000$ -$ -$ -$ -$ 1,385,094$
Grant 75,000 835,000 910,000
Excise Tax -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 150,094$ 2,145,000$ -$ -$ -$ -$ 2,295,094$
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning 150,094 150,094
Design -
Construction 2,145,000 2,145,000
Other Expenses -
TOTAL 150,094$ 2,145,000$ -$ -$ -$ -$ 2,295,094$
FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
Other Impact
TOTAL
The Height of Desert Living 302
Capital Projects Information Sheets
D6047
PROJECT TITLE: Miscellaneous Drainage Improvements
PROJECT NUMBER: D6047
PROJECT DESCRIPTION/SCOPE:
This project will provide for the construction of new drainage facilities or the extension of existing
facilities at locations of future road widening projects where erosion occurs so that excess excavated
materials may be put in place when available. The project will also provide for the revegetation of
these locations.
TOWN GOALS
TIMEFRAME: FY14-16
YEAR PROJECT BEGAN: FY14-15
TOTAL ESTIMATED PROJECT COST: $101,362
PROJECT JUSTIFICATION:
The Town has worked successfully with municipal, private and utility construction contractors in the
past to place excess excavation materials at locations where future Town road widening projects will
require fill material. This work is done at no cost to the Town and will save on the costs to fill and
compact these areas in the future. The locations where the excess materials can be placed are now
limited without constructing or extending drainage culverts. Revegetation is also required in the ar-
eas where fill materials are placed to help with erosion and aesthetics.
FUNDING PRIORITY: High - Leverage Local Funds
The Height of Desert Living 303
Capital Projects Information Sheets
D6047
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Capital Projects 51,362$ 50,000$ -$ -$ -$ -$ 101,362$
Grant -
Excise Tax -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 51,362$ 50,000$ -$ -$ -$ -$ 101,362$
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 51,362 50,000 101,362
Other Expenses -
TOTAL 51,362$ 50,000$ -$ -$ -$ -$ 101,362$
FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Salaries & Benefits
Services & Supplies
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
The Height of Desert Living 304
Capital Projects Information Sheets
E8502
PROJECT TITLE: Downtown Vision Master Plan - Phase II (Avenue/ Lakeside Project)
PROJECT NUMBER: E8502
PROJECT DESCRIPTION/SCOPE:
This project may be used as an inducement to reimburse a developer(s) up to $400,000 for con-
struction of Town approved streetscape/sidewalks/road improvements for development of a project
or projects in the Lakeside District and/or The Avenue District in alignment with the Downtown Vision
Master Plan adopted by Council on 9/17/09 and in alignment with the Downtown Area Specific Plan
framework. It may also be used by the Town for streetscape/sidewalks/road improvements/parking
studies to induce a developer(s) to develop a project or projects in the above mentioned Districts.
TOWN GOALS
TIMEFRAME: FY16-17
YEAR PROJECT BEGAN: N/A
TOTAL ESTIMATED PROJECT COST: $400,000
PROJECT JUSTIFICATION:
In FY05-06 and FY06-07, the Town completed Phases I and II of the "Avenue of the Fountains En-
hancement Project." Phase I included design of the entire project, and construction of the street-
scape and sidewalks on the north side of the Avenue. Phase II included construction of the street-
scape and sidewalks on the south side of the Avenue in front of Town Hall.
In January 2009, the Town of Fountain Hills and the Fountain Hills Chamber of Commerce, embarked
on a journey to develop a master plan for downtown Fountain Hills. Swaback Partners was engaged
to assist in this project. The process included input in structured group settings. Two different
groups, inclusive of community leaders and local constituents, formally assisted in defining the vision
- the Project Team and the Focus Group. In addition, the process included numerous public meetings
to discuss the project progress, and receive feedback and guidance.
This project will continue the "Avenue of the Fountains Enhancement Project" in the form of an in-
ducement up to $400,000 to reimburse a developer or developers for developing a project(s) in the
Lakeside District or The Avenue District in alignment with the Downtown Vision Master Plan. It may
also be in the form of a Town project to induce a development. The Town Council would formalize the
reimbursement or inducement through an adopted Development Agreement which would outline the
conditions of the reimbursements or inducements.
FUNDING PRIORITY: High - Town Council Priority
The Height of Desert Living 305
Capital Projects Information Sheets
E8502
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Excise Tax 200,000 200,000 400,000
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 200,000$ 200,000$ -$ -$ -$ 400,000$
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction -
Other Expenses 200,000 200,000 400,000
TOTAL -$ 200,000$ 200,000$ -$ -$ -$ 400,000$
FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Salaries & Benefits
Services & Supplies
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
The Height of Desert Living 306
PROJECT TITLE: Fire Station #2 Relocation
PROJECT NUMBER: F4005
PROJECT DESCRIPTION/SCOPE:
Construction of a new Fire Station #2 to replace the existing Fire Station #2 on Saguaro Blvd., south
of Shea Blvd. The new station location will provide decreased response times within the service area.
Two proposed locations have been identified and are under review. Location #1 is located on the
south side of Shea Blvd. east of Palisades Blvd. and location #2 is at the southwest corner of Foun-
tain Hills Blvd. and Muskrat Lane.
TOWN GOALS
TIMEFRAME: FY09-16
YEAR PROJECT BEGAN: FY08-09
TOTAL ESTIMATED PROJECT COST: $3,824,471
PROJECT JUSTIFICATION:
The Fire Department has previously completed a study of seven sites (two current stations and five
potential locations) to improve response times for all areas within the Town, in particular Eagle
Mountain, Crestview, Copperwynd, Adero Canyon, Fire Rock, and the Westridge developments. The
criteria used included response times (5 minutes 90% of the time), secondary emergency unit cover-
age, balanced call volumes, Town owned property, cost and sites requiring little or no Planning &
Zoning or Council action.
The two potential new Fire Station locations selected will afford superior overlapping coverage for
both of the Town’s Fire Stations, which will equitably distribute and balance call volume, thus allow-
ing better call support for multiple calls. Relocating Fire Station #2 will allow for faster response
times to the western limits of Fountain Hills. The current Rural/Metro contract calls for 5 and 8 min-
ute response.
FUNDING PRIORITY: Medium - Results in Increased Efficiency
Capital Projects Information Sheets
F4005
The Height of Desert Living 307
Capital Projects Information Sheets
F4005
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Capital Projects 174,471$ 3,379,314$ -$ -$ -$ -$ 3,553,785$
Grant -
Excise Tax -
General -
Developer -
Development Fees 270,686 270,686
Bonds -
Other Sources -
Unfunded -
TOTAL 174,471$ 3,650,000$ -$ -$ -$ -$ 3,824,471$
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 174,471 300,000 474,471
Construction 3,350,000 3,350,000
Other Expenses -
TOTAL 174,471$ 3,650,000$ -$ -$ -$ -$ 3,824,471$
FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 308
PROJECT TITLE: Civic Center Improvements
PROJECT NUMBER: F4029
PROJECT DESCRIPTION/SCOPE:
Removal and replacement of approximately 12,500 square feet of concrete between the Library and
Community Center, removal of turf areas and replacement with xeriscape, tree replacement and mis-
cellaneous improvements as needed.
TOWN GOALS
TIMEFRAME: FY16-17
YEAR PROJECT BEGAN: FY16-17
TOTAL ESTIMATED PROJECT COST: $150,000
PROJECT JUSTIFICATION:
The Library and Community Center were opened in 2001 and since that time the concrete plaza has
seen displacement causing tripping hazards. These trip hazards have been ground down to accept-
able limits but the concrete continues to shift. The irrigation for the small turf areas surrounding the
concrete plazas also run onto the concrete. Maintenance of these areas is a challenge and it is rec-
ommended to replace the turf areas with concrete curbing, decomposed granite and desert friendly
plants.
FUNDING PRIORITY: Medium—Provides Maintenance of Existing Systems
Capital Projects Information Sheets
F4029
The Height of Desert Living 309
Capital Projects Information Sheets
F4029
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Capital Projects -$ -$ 150,000$ -$ -$ -$ 150,000$
Grant -
Excise Tax -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ -$ 150,000$ -$ -$ -$ 150,000$
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 150,000 150,000
Other Expenses -
TOTAL -$ -$ 150,000$ -$ -$ -$ 150,000$
FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 310
PROJECT TITLE: Chiller Installation
PROJECT NUMBER: F4030
PROJECT DESCRIPTION/SCOPE:
Purchase and installation of a new chiller and plumbing modifications for the Civic Center complex.
TOWN GOALS
TIMEFRAME: FY16-17
YEAR PROJECT BEGAN: FY16-17
TOTAL ESTIMATED PROJECT COST: $250,000
PROJECT JUSTIFICATION:
When the Civic Center complex was constructed, the Physical Plant was designed for two cooling
towers and three chillers to supply chilled water for the HVAC system. During the original construc-
tion, two chillers were sufficient to run the Community Center and Library/Museum. In 2005, the
Town Hall building was constructed but the third chiller was not added. Two chillers are needed to
run simultaneously to supply chilled water during the summer months. Without the third chiller,
there is no operational redundancy and the current chillers have in excess of 42,000 hours of run
time.
FUNDING PRIORITY: Medium—Provides Maintenance of Existing Systems
Capital Projects Information Sheets
F4030
The Height of Desert Living 311
Capital Projects Information Sheets
F4030
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Capital Projects -$ -$ 250,000$ -$ -$ -$ 250,000$
Grant -
Excise Tax -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ -$ 250,000$ -$ -$ -$ 250,000$
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Acquisition -$ -$ 250,000$ -$ -$ -$ 250,000$
Planning -
Design -
Construction -
Other Expenses -
TOTAL -$ -$ 250,000$ -$ -$ -$ 250,000$
FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 312
Capital Projects Information Sheets
P3011
PROJECT TITLE: Fountain Park Improvements—Phase 6
PROJECT NUMBER: P3011
PROJECT DESCRIPTION/SCOPE:
Remaining improvements to Fountain Park include renovation of the east parking lot with lights, low
level lighting of interior and exterior sidewalks, monument signage, and amphitheater area lighting
and staging for day and evening events.
TOWN GOALS
TIMEFRAME: FY14-16
YEAR PROJECT BEGAN: FY13-14
TOTAL ESTIMATED PROJECT COST: $993,508
PROJECT JUSTIFICATION:
Fountain Park has undergone several phases of improvements since the Town acquired the Park in
1997. All improvements are being done in conjunction with the approved Park master plan and will
help keep Fountain Park the signature facility in Fountain Hills. These items represent the final im-
provements to the Park as outlined in the most recent master plan, which was approved in 1999.
FUNDING PRIORITY: High - Finishes a Partially Completed Project
The Height of Desert Living 313
Capital Projects Information Sheets
P3011
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Capital Projects 83,508$ 910,000$ -$ -$ -$ -$ 993,508$
Grant -
Excise Tax -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 83,508$ 910,000$ -$ -$ -$ -$ 993,508$
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 83,508 29,880 113,388
Construction 880,120 880,120
Other Expenses -
TOTAL 83,508$ 910,000$ -$ -$ -$ -$ 993,508$
FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
-$ -$ -$ -$ -$ -$
28,300 28,300 28,300 28,300 28,300 141,500
-
28,300$ 28,300$ 28,300$ 28,300$ 28,300$ 141,500$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 314
PROJECT TITLE: Fountain Lake Water Quality Improvements
PROJECT NUMBER: P3022
PROJECT DESCRIPTION/SCOPE:
This project will help improve water quality in Fountain Lake by developing a comprehensive water
quality management program.
TOWN GOALS
TIMEFRAME: FY12-16
YEAR PROJECT BEGAN: FY06-07
TOTAL ESTIMATED PROJECT COST: $253,506
PROJECT JUSTIFICATION:
Fountain Lake serves as the centerpiece of the Town activities. The total lake area is approximately
29 acres and receives reclaimed wastewater with a high nutrient concentration. Over the years, the
lake has experienced episodes of low oxygen levels, occasional algae blooms, unpleasant odors, and
fish die off.
Meetings are being held between the Town and the Fountain Hills Sanitary District to help determine
the extent and funding levels needed to further improve the lake's water quality in the future. A
comprehensive water quality management program was previously completed by a consultant. Fu-
ture improvements to help aerate or “mix” the lake may be required with estimated funding shown in
FY15-16.
FUNDING PRIORITY: Medium - Maintains Existing Service Level
Capital Projects Information Sheets
P3022
The Height of Desert Living 315
Capital Projects Information Sheets
P3022
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Capital Projects 53,506$ 200,000$ -$ -$ -$ -$ 253,506$
Grant -
Excise Tax -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 53,506$ 200,000$ -$ -$ -$ -$ 253,506$
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning 53,506 53,506
Design 20,000 20,000
Construction 180,000 180,000
Other Expenses -
TOTAL 53,506$ 200,000$ -$ -$ -$ -$ 253,506$
FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
-$ -$ -$ -$ -$ -$
10,000 10,000 11,000 11,000 42,000
-
-$ 10,000$ 10,000$ 11,000$ 11,000$ 42,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 316
PROJECT TITLE: Adero Canyon Trailhead
PROJECT NUMBER: P3025
PROJECT DESCRIPTION/SCOPE:
This access and trailhead will be the main entrance into the Town's McDowell Mountain Preserve
and would provide the public with a large parking area, trail access and information, restrooms, a
shade ramada, and drinking water. Parking for up to two buses will be provided on the site for the
potential use of the local school district to conduct on-site environmental classes. The site would be
designed to meet ADA requirements.
TOWN GOALS
TIMEFRAME: FY16-17
YEAR PROJECT BEGAN: FY15-16
TOTAL ESTIMATED PROJECT COST: $1,948,771
PROJECT JUSTIFICATION:
This entrance would be the sole means by which people would be able to access the McDowell Moun-
tain Preserve from the south without walking through existing MCO private property. The site has
been planned for a number of years with a master plan for development.
The timing of this project has been moved to FY15-16 to better reflect the realities of MCO's develop-
ment schedule for the Adero Canyon development and the construction of the planned access road
by MCO, which would serve as the means by which access to the trailhead site would be gained for
the construction of the trailhead.
The trailhead site, once completed, will be ADA compliant and provide access to the complete Pre-
serve and its trail system which has already been constructed.
FUNDING PRIORITY: Low - Provides an Expanded Level of Service
Capital Projects Information Sheets
P3025
The Height of Desert Living 317
Capital Projects Information Sheets
P3025
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Capital Projects 18,771$ 20,000$ 68,179$ -$ -$ -$ 106,950$
Grant -
Excise Tax -
General -
Developer -
Development Fees 1,841,821 1,841,821
Bonds -
Other Sources -
Unfunded -
TOTAL 18,771$ 20,000$ 1,910,000$ -$ -$ -$ 1,948,771$
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 18,771 20,000 10,000 48,771
Construction 1,900,000 1,900,000
Other Expenses -
TOTAL 18,771$ 20,000$ 1,910,000$ -$ -$ -$ 1,948,771$
FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
-$ -$ -$ -$ -$ -$
10,000 10,000 12,000 12,000 44,000
-
-$ 10,000$ 10,000$ 12,000$ 12,000$ 44,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 318
PROJECT TITLE: Unpaved Alley Paving Projects
PROJECT NUMBER: S6003
PROJECT DESCRIPTION/SCOPE:
This project involves paving a number of unpaved alleys throughout the Town. The paving project is
divided into five phases as follows:
Phase I: 1,400 LF from Panorama to Colony - Completed
Phase II: 870 LF from Tower to Panorama - Completed
Phase III: 890 LF from Panorama to Enterprise in FY14-15
Phase IV: 1,150 LF adjacent to Colony Wash and 770 linear feet from Fountain Hills Boulevard to
Glenbrook in FY15-16
Phase V: 635 LF from Desert Vista to Saxon Dr. and 410 LF from Tioga south and east of Pano-
rama in FY16-17
TOWN GOALS
TIMEFRAME: FY09-18
YEAR PROJECT BEGAN: FY08-09
TOTAL ESTIMATED PROJECT COST: $733,282
PROJECT JUSTIFICATION:
Maricopa County has mandated that all municipalities stabilize unpaved alleys to mitigate air pollu-
tion. The Town of Fountain Hills has entered into an IGA with Maricopa County requiring the unpaved
alleys to be stabilized.
FUNDING PRIORITY: High - Federal, State or Local Mandate
Capital Projects Information Sheets
S6003
The Height of Desert Living 319
Capital Projects Information Sheets
S6003
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Capital Projects 383,282$ -$ 200,000$ 150,000$ -$ -$ 733,282$
Grant -
Excise Tax -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 383,282$ -$ 200,000$ 150,000$ -$ -$ 733,282$
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 383,282 15,000 15,000 413,282
Construction 185,000 135,000 320,000
Other Expenses -
TOTAL 383,282$ -$ 200,000$ 150,000$ -$ -$ 733,282$
FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
-$ -$ -$ -$ -$ -$
-
2,000 2,000 2,000 2,000 8,000
-$ 2,000$ 2,000$ 2,000$ 2,000$ 8,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 320
PROJECT TITLE: Shea Boulevard Widening
PROJECT NUMBER: S6005
PROJECT DESCRIPTION/SCOPE:
This project will widen Shea Boulevard to three lanes in each direction from the east Town boundary
to approximately 1,000 feet west of Technology Drive. Also included in the project are improvements
to the Shea and Saguaro intersection, a rubberized asphalt overlay of the existing pavement, curb
and gutter, sidewalks, traffic signal improvements, traffic signal interconnect conduit, wiring and ap-
purtenances.
TOWN GOALS
TIMEFRAME: FY08-16
YEAR PROJECT BEGAN: FY07-08
TOTAL ESTIMATED PROJECT COST: $2,783,456
PROJECT JUSTIFICATION:
Shea Boulevard is a road of regional significance and has an average traffic volume of 25,000 vehi-
cles per day at Saguaro Boulevard. This project is a MAG Proposition 400 project which will provide
for 70% of the project funding with a 30% match from the Town. The MAG reimbursement in the
FY12-13 Arterial Life Cycle Program (ALCP) is a maximum of $709,000 in FY13 -14, $500,000 in FY14
-15 and $1,594,000 in FY16-17. The Town was also awarded MCDOT Special Project Funds in the
amount of $152,400 to provide for a rubberized asphalt overlay from the Beeline Highway (SR 87) to
the eastern Town limit.
FUNDING PRIORITY: High - Leverage Local Funds
Capital Projects Information Sheets
S6005
The Height of Desert Living 321
Capital Projects Information Sheets
S6005
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Capital Projects -$ 300,000$ -$ -$ -$ -$ 300,000$
Grant 1,023,135 700,000 1,723,135
Excise Tax -
General -
Developer 200,000 200,000
Development Fees 407,921 407,921
Bonds -
Other Sources 152,400 152,400
Unfunded -
TOTAL 1,783,456$ 1,000,000$ -$ -$ -$ -$ 2,783,456$
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 526,419 526,419
Construction 1,257,037 1,000,000 2,257,037
Other Expenses -
TOTAL 1,783,456$ 1,000,000$ -$ -$ -$ -$ 2,783,456$
FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 322
PROJECT TITLE: Saguaro Boulevard Reconstruction
PROJECT NUMBER: S6010
PROJECT DESCRIPTION/SCOPE:
This project will reconstruct Saguaro Boulevard from Trevino Drive to Fountain Hills Boulevard includ-
ing the removal and replacement of subgrade as required. Also included are major drainage improve-
ments at Palisades, minor drainage improvements at various locations, and ADA improvements as
required. Coordinate project with Palisades and Avenue of the Fountains traffic signal improvements
(T5011).
TOWN GOALS
TIMEFRAME: FY14-16
YEAR PROJECT BEGAN: FY13-14
TOTAL ESTIMATED PROJECT COST: $8,030,682
PROJECT JUSTIFICATION:
Saguaro Boulevard was one of the first streets constructed in Fountain Hills and is a major truck
route. This reconstruction is the first major work performed on the street. There have been some
repairs performed in areas over time, however, the overall condition of the asphalt requires recon-
struction.
FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facili-
ties
Capital Projects Information Sheets
S6010
The Height of Desert Living 323
Capital Projects Information Sheets
S6010
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Excise Tax 25,000 275,000 300,000
General -
Developer -
Development Fees -
Bonds 7,565,000 7,565,000
Other Sources 11,600 154,082 165,682
Unfunded -
TOTAL 7,601,600$ 429,082$ -$ -$ -$ -$ 8,030,682$
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 483,711 483,711
Construction 2,546,971 5,000,000 7,546,971
Other Expenses - -
TOTAL 3,030,682$ 5,000,000$ -$ -$ -$ -$ 8,030,682$
FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 324
PROJECT TITLE: Fountain Hills Boulevard Shoulder Paving
PROJECT NUMBER: S6053
PROJECT DESCRIPTION/SCOPE:
This project will pave the dirt shoulders along Fountain Hills Boulevard from Segundo Drive to Pinto
Drive providing dust mitigation and erosion control.
TOWN GOALS
TIMEFRAME: FY12-16
YEAR PROJECT BEGAN: FY11-12
TOTAL ESTIMATED PROJECT COST: $622,208
PROJECT JUSTIFICATION:
The Town applied for and was awarded a Congestion Mitigation Air Quality (CMAQ) grant through the
Maricopa Association of Governments for the paving of the dirt shoulders on Fountain Hills Boulevard.
This project will provide dust mitigation, erosion control, run-off-the-road hazard mitigation, potential
future use by bicycles, and will reduce maintenance costs. The project design is funded by the Town,
with construction funded 94.3% through grant funds with a 5.7% local match requirement.
FUNDING PRIORITY: High - Leverage Local Funds
Capital Projects Information Sheets
S6053
The Height of Desert Living 325
Capital Projects Information Sheets
S6053
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Capital Projects 114,900$ 245,000$ -$ -$ -$ -$ 359,900$
Grant 255,000 255,000
Excise Tax -
General -
Developer -
Development Fees -
Bonds -
Other Sources 7,308 7,308
Unfunded -
TOTAL 122,208$ 500,000$ -$ -$ -$ -$ 622,208$
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 122,208 75,000 197,208
Construction 425,000 425,000
Other Expenses -
TOTAL 122,208$ 500,000$ -$ -$ -$ -$ 622,208$
FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
-$ -$ -$ -$ -$ -$
1,000 1,000 1,000 1,000 1,000 5,000
-
1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 5,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 326
PROJECT TITLE: Shea Boulevard Eastbound Bike Lane
PROJECT NUMBER: S6056
PROJECT DESCRIPTION/SCOPE:
This project will provide an eastbound bike lane on Shea Boulevard from Palisades to Fountain Hills
Boulevard.
TOWN GOALS
TIMEFRAME: FY12-17
YEAR PROJECT BEGAN: FY11-12
TOTAL ESTIMATED PROJECT COST: $408,559
PROJECT JUSTIFICATION:
Staff is working with ADOT to reallocate savings from favorable construction bids received for the
Shea Gap Project (S6025) to complete the eastbound bike lane from Palisades to Fountain Hills
Boulevard. This project will be administered by ADOT.
FUNDING PRIORITY: High - Leverage Local Funds
Capital Projects Information Sheets
S6056
The Height of Desert Living 327
Capital Projects Information Sheets
S6056
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Capital Projects 2,570$ -$ 156,000$ -$ -$ -$ 158,570$
Grant 224,000 224,000
Excise Tax -
General -
Developer -
Development Fees -
Bonds -
Other Sources 25,989 25,989
Unfunded -
TOTAL 28,559$ -$ 380,000$ -$ -$ -$ 408,559$
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 28,559 100,000 128,559
Construction 280,000 280,000
Other Expenses -
TOTAL 28,559$ -$ 380,000$ -$ -$ -$ 408,559$
FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 328
PROJECT TITLE: McDowell Mountain Road Repairs
PROJECT NUMBER: S6057
PROJECT DESCRIPTION/SCOPE:
This project will repair an uneven section of McDowell Mountain Road.
TOWN GOALS
TIMEFRAME: FY15-16
YEAR PROJECT BEGAN: FY15-16
TOTAL ESTIMATED PROJECT COST: $65,000
PROJECT JUSTIFICATION:
Repairs are required to correct an uneven section of McDowell Mountain Road.
FUNDING PRIORITY: High - Protects Health & Safety of the Town
Capital Projects Information Sheets
S6057
The Height of Desert Living 329
Capital Projects Information Sheets
S6057
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Capital Projects -$ 65,000$ -$ -$ -$ -$ 65,000$
Grant -
Excise Tax -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 65,000$ -$ -$ -$ -$ 65,000$
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 15,000 15,000
Construction 50,000 50,000
Other Expenses -
TOTAL -$ 65,000$ -$ -$ -$ -$ 65,000$
FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 330
PROJECT TITLE: Intelligent Transportation System (ITS)
PROJECT NUMBER: T5010
PROJECT DESCRIPTION/SCOPE:
This project will install a hybrid Intelligent Transportation System (ITS) that will be part wireless and
part fiber optic wiring for traffic signal interconnection on Shea, Palisades, Saguaro and Fountain Hills
Boulevard
TOWN GOALS
TIMEFRAME: FY17-18
YEAR PROJECT BEGAN: FY16-17
TOTAL ESTIMATED PROJECT COST: $1,212,000
PROJECT JUSTIFICATION:
In 2007 the Town hired a consultant to prepare a study with recommendations to implement an ITS
system for the traffic signals throughout Fountain Hills. Fountain Hills was selected by MAG for a Fed-
eral Aid Grant (CMAQ) to construct the hybrid ITS system.
Design is anticipated to start in FY15-16 and continue through FY16-17 with construction in FY18-
19.
FUNDING PRIORITY: Medium - Maintains Existing Service Level
Capital Projects Information Sheets
T5010
The Height of Desert Living 331
Capital Projects Information Sheets
T5010
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Capital Projects -$ -$ 250,000$ 40,000$ -$ -$ 290,000$
Grant 922,000 922,000
Excise Tax -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ -$ 250,000$ 962,000$ -$ -$ 1,212,000$
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 250,000 250,000
Construction 962,000 962,000
Other Expenses -
TOTAL -$ -$ 250,000$ 962,000$ -$ -$ 1,212,000$
FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 332
PROJECT TITLE: Traffic Signal - Palisades and Saguaro Upgrades
PROJECT NUMBER: T5011
PROJECT DESCRIPTION/SCOPE:
Remove and replace existing traffic signal poles, foundations, mast arms, signal heads, and conduits
to meet current standards.
TOWN GOALS
TIMEFRAME: FY15-16
YEAR PROJECT BEGAN: FY13-14
TOTAL ESTIMATED PROJECT COST: $399,970
PROJECT JUSTIFICATION:
The traffic signal at Palisades and Saguaro was built to Maricopa County standards prior to incorpora-
tion of the Town of Fountain Hills. Conditions of the traffic signal will be assessed annually until re-
placement is warranted.
FUNDING PRIORITY: Medium - Maintains Existing Service Level
Capital Projects Information Sheets
T5011
The Height of Desert Living 333
Capital Projects Information Sheets
T5011
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Capital Projects 19,970$ 380,000$ -$ -$ -$ -$ 399,970$
Grant -
Excise Tax -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 19,970$ 380,000$ -$ -$ -$ -$ 399,970$
ACTIVITY Prior Years FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 19,970 19,970
Construction 380,000 380,000
Other Expenses -
TOTAL 19,970$ 380,000$ -$ -$ -$ -$ 399,970$
FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 334
Capital Projects Summary
The Height of Desert Living 335
Administration
Facilities Replacement Fund
Capital Projects Funds
Administration
Facilities Replacement Fund
The Height of Desert Living 336
Facilities Replacement Fund
Service Delivery Plan
The Facilities Replacement Fund has been established to cover replacement costs
for large scale items that cannot be absorbed in annual operating budgets. These
items include, but are not limited to, roofing, interior and exterior building paint-
ing, carpet replacement, Physical Plant mechanical equipment, and Parks and Rec-
reation structures.
Program Name
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Administration -$ -$ 143,772$ 130,000$
Total -$ -$ 143,772$ 130,000$
Expenditures by Program
Capital Projects Funds
Administration
Facilities Replacement Fund
Administration
100%
Use of Funds -Facilities Replacement
By Program
Where does the money go?
Total Proposed Budget = $130,000
Category
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised
Budget
FY15-16
Proposed
Budget
Maintenance & Repair -$ -$ 41,008$ 100,000$
Contractual Services - - - 30,000
Contingency - - 102,764 -
Total -$ -$ 143,772$ 130,000$
Expenditures by Category
The Height of Desert Living 337
Capital Projects Funds
Administration
Facilities Replacement Fund
Maintenance &
Repair
77%Contractual
Services
23%
Contingency
0%
Use of Funds -Facilities Replacement
By Category
Where does the money go?
Total Proposed Budget = $130,000
Variance Explanations:
Maintenance and Repair: Amount was increased and moved from Contingency to
better reflect the type of expenditures budgeted.
Contractual Services: Amount was included for a reserve study.
Contingency: Amount was reduced and moved to Maintenance and Repair.
Description
FY12-13
Actual
FY13-14
Actual
FY14-15
Revised Budget
FY15-16
Proposed Budget
Facilities Replacement Fund
Building Main/Repair -$ -$ -$ 100,000$
HVAC Repair - - 41,008 -
Professional Fees - - - 30,000
Contingency - - 102,764 -
Total Facilities Replacement
Fund -$ -$ 143,772$ 130,000$
FY15-16 Proposed Budget
Summary of Expenditures
Facilities Replacement Fund
The Height of Desert Living 338
Vehicle Replacement Program
Policy
&
Procedure
Vehicle Replacement Program
The Height of Desert Living 339
Objective
To provide a policy and procedures for the development, approval, and implemen-
tation of the Town of Fountain Hills’ multi-year Vehicle Replacement Program
(VRP).
Scope
This policy applies to all vehicles owned by the Town of Fountain Hills that meet
the definition detailed in the definitions section.
Policy
The purpose of the Vehicle Replacement Program is to provide an authoritative de-
cision-making process for the evaluation, selection, and multi-year scheduling of
vehicle replacements based on a projection of available fiscal resources and the
vehicle’s age, mileage, engine hours and repair costs. The objectives of the pro-
gram are to:
Ensure the timely purchase, repair and replacement of the Town’s vehi-
cles;
Serve as a link in the Town’s planning between the Town’s operating and
capital budgets;
Maintain control over the Town’s long-term cash flow in relation to the
Town's financial capacity; and
Ensure efficient, effective and coordinated vehicle acquisition and re-
placement.
Definitions
The following words when used in connection with this policy shall have the follow-
ing meanings:
VEHICLE REPLACEMENT PROGRAM: A multi-year planning document that is the
product of a systematic evaluation of vehicle utilization, repair and maintenance.
This plan serves as a guide for the efficient and effective replacement of vehicles,
outlining a detailed timeline and financing schedule of vehicle replacement.
VEHICLE: A vehicle is defined in financial terms as a piece of rolling stock with a
projected final cost of at least $10,000 and a useful life of at least 7 years. Vehi-
cles shall be subdivided into various classifications, using gross vehicle weight rat-
ing standards, as follows:
Sedans
Sports Utility Vehicle (SUV)
Vehicle Replacement Program
Policy & Procedure
The Height of Desert Living 340
Light Duty Truck (commercial truck classes 1, 2 and 3 — 0—14,000
lb. GVWR)
Medium Duty Truck (commercial truck classes 4, 5 and 6 — 14,001—
26,000 GVWR)
Heavy Duty Truck (commercial truck classes 7 and 8 — over 26,000
GVWR)
Street Sweeper
Fire Ladder Truck
Fire Pumper Truck
Utility Vehicle/Bunker Rake
Loader/Grader/Tractor
Trailer
Process
A. Schedule: Annually, the Development Services Director and Finance Di-
rector will submit an updated VRP to the Town Manager for review in each
fiscal year. The Town Manager will review the proposal and forward the ap-
proved VRP to the Finance Director for inclusion in the Town’s CIP budget
proposal.
B. Format: The Development Services Director will utilize the previous
year's approved VRP as the basis for developing recommended additions,
deletions, or changes for incorporation in the updated VRP for the ensuing
year. All new (not replacement) vehicle requests will also include a compre-
hensive estimate of the impact of the new vehicle on the Town's annual op-
erating budget; e.g., fuel, maintenance requirements, etc.
C. Finance Review: The Finance Director will assist the Development Ser-
vices Director as necessary in all facets of the Vehicle Replacement Program
development and review including production of cost estimates, as well as
an overall financial analysis of the proposed program. Additional assistance
may be requested to help produce draft documents, etc.
D. Town Manager Review: The Development Services Director will provide a
copy of the proposed VRP document to the Finance Director and Town Man-
ager for review and comment. Following approval by the Town Manager, the
VRP will be incorporated into the operating budget proposal for the coming
year.
Vehicle Replacement Program
Policy & Procedure
The Height of Desert Living 341
E. Implementation: Upon adoption of the VRP in the operating budget, vehi-
cles included within the applicable budget year may be purchased by the
Development Services Director, or his/her designee in compliance with the
Town’s Procurement Policy.
F. Amendments: The adopted VRP may be amended upon recommendation
of the Development Services Director and approval of the Town Manager
and Town Council.
Procedure
A. Form: A New Vehicle Request form shall be utilized to request inclusion of
a new (not replacement) vehicle in the Vehicle Replacement Program. De-
partment Directors may request the addition of a new vehicle or transfer be-
tween departments to the VRP by submitting their request to the Develop-
ment Services Director as part of the budget process.
The Development Services Director shall include these requests in the VRP
that is submitted to the Finance Director and Town Manager.
B. Funding Prioritization: As part of the VRP development process, the De-
velopment Services Director shall create vehicle replacement priorities to
help determine the vehicle replacement schedule which will be incorporated
in the five (5) year Capital Improvement Program included in the upcoming
fiscal year budget.
The following guidelines shall be utilized:
Sedans 10 years/100,000 miles
Sports Utility Vehicle (SUV) 10 years/100,000 miles
Light Duty Truck 10 years/100,000 miles
(0—14,000 lb. GVWR)
Medium Duty Truck 12 years/125,000 miles
(14,001—26,000 GVWR)
Heavy Duty Truck 15 years/125,000 miles
(over 26,000 GVWR)
Street Sweeper 8 years/75,000 miles
Fire Ladder Truck 15 years/120,000 miles
Fire Pumper Truck 15 years/120,000 miles
Vehicle Replacement Program
Policy & Procedure
The Height of Desert Living 342
Utility Vehicle/Bunker Rake 7 years/15,000 engine hours
Loader/Grader/Tractor 20 years/15,000 engine hours
Trailer 10 years
In addition to the factors listed previously, the Development Services Direc-
tor, or his/her designee, shall also review the utilization, maintenance re-
cords of the vehicles, downtime and the overall condition of the vehicles
when making recommendations for replacement.
C. Funding Sources: The primary funding sources for the VRP are the Gen-
eral Fund and Streets Fund. Revenues for the Vehicle Replacement Fund will
also be generated from charges within the operating funds that support the
departments that utilize the subject vehicles; charges will be calculated
based on replacement cost and updated annually. Vehicles will be replaced
according to the schedule and based on model year. Surplus sale proceeds
and insurance claim proceeds will also be deposited to the Vehicle Replace-
ment Fund to help offset future vehicle and equipment costs.
D. Vehicle Disposal: At least once annually, the Development Services Di-
rector, or his/her designee, shall prepare a list of vehicles to be retired from
the Town’s fleet based on the replacement schedule. At the discretion of the
Development Services Director and based on a recommendation from the
fleet mechanic, early retirement of a vehicle with excessive maintenance
may be recommended. Excessive maintenance is defined as repair costs
that exceed 40% of the vehicle value in a twelve month period.
The Town Manager shall authorize the sales of these vehicles at auction by
signing over the vehicle title(s). The Development Services Director, or his/
her designee, shall then transport the vehicles to the auctioneer and shall
be responsible to insure that the auction proceeds are submitted to the Fi-
nance Division for deposit to the Vehicle Replacement Fund.
Responsibility for Enforcement
The Town Manager, Finance Director and Development Services Director will
be responsible for ensuring that this policy is followed and/or updated as
necessary.
Fiscal Year 15-16 Vehicle Replacement Recommendation
During FY12-13, the Vehicle Replacement Policy was updated with changes
to the life of some vehicles and elimination of vehicles no longer utilized;
the revised Policy was presented and approved by the Town Council. For
FY15-16, one new vehicle is budgeted for vehicle replacement incorporating
the revised schedules.
Vehicle Replacement Program
Policy & Procedure
The Height of Desert Living 343
Vehicle Replacement Program
Interfund Charges
Vehicle No.Description
Mod
Year
Replacement
Cost FY15-16
Development Services 148 Ford Escape Hybrid 2008 $25,947.22 $2,753.53
Development Services NEW Ford F-150 Truck 2015 $30,000.00 $3,000.00
Fire 483 (L822)American LaFrance 1998 $444,527.00 $18,869.42
Fire (E822)Spartan 2014 $487,809.00 $33,471.36
Fire 752 (E823)Crimson 2008 $369,225.00 $26,121.64
Fire 528 (E822R)American LaFrance 1999 $396,032.00 $0.00
Fire 422 (S822)Ford F550 4x4 (V0822)2012 $95,911.85 $8,481.86
Fire (S823)Equipment on Truck 2001 $20,000.00 $1,734.00
Fire (S823)Ford F550 4x4 2013 $38,176.75 $3,245.03
Fire 166 (D822)Ford F150 Supercab 2011 $28,829.10 $3,059.37
Fire 053(7 (D823))Ford F-150 4x4 Supercab 2009 $43,004.00 $4,563.62
Community Services 11 John Deere 4x2 Gator 2013 $6,590.00 $979.47
Community Services 141 Ford F-150 2007 $15,174.00 $1,610.28
Community Services 20 Bobcat 2013 $7,943.04 $1,180.56
Community Services 17 John Deere 4x2 Gator 2012 $6,248.47 $979.47
Community Services 146 Ford F-150 Pickup 2007 $18,288.49 $1,940.79
Community Services SS1 Tenant Sweeper 2013 $44,372.45 $6,595.01
Community Services 3 Sand Pro 3040 2013 $21,398.39 $3,180.41
Community Services 16 Bobcat 2012 $8,965.95 $1,332.60
Community Services 18 Mule 2012 $8,119.82 $1,206.83
Community Services 14 Kubota KU 2007 $27,199.30 $1,443.21
Community Services 142 Ford F-250 Pickup 2007 $19,089.00 $2,025.74
Community Services 147 Ford F-150 Pickup 2007 $18,288.49 $1,777.71
Community Services M-1 Kubota 2014 $16,751.82 $2,440.98
Community Services 143 Ford Escape Hybrid 2007 $28,247.00 $2,997.59
Development Services 145 Ford F-150 Supercab 2007 $25,403.00 $2,805.85
Development Services 158 Ford F-250 Pickup W/Liftgate 2014 $24,089.98 $2,457.18
Development Services 154 Ford F-150 Pickup W/Lights 2013 $27,293.70 $2,839.64
FUND 100 TOTAL $143,093.15
Development Services/Streets 155 Ford F-250 Pickup W/Lights 2014 $24,047.88 $2,452.89
Development Services/Streets 157 Ford F-250 Supercab W/Lights 2014 $26,440.10 $2,696.89
Development Services/Streets 20 Caterpillar 426C 1999 $88,393.00 $4,690.16
Development Services/Streets 135 Freightliner M2106 2005 $63,170.13 $4,469.11
Development Services/Streets 151 Ford F-450 Pickup 2008 $52,182.78 $4,614.74
Development Services/Streets 156 Ford F-250 Pickup W/Lights 2014 $24,047.88 $2,452.89
Development Services/Streets 5085M John Deere 5085M Tractor 2013 $59,555.10 $3,037.32
Development Services/Streets 134 Ford F-550 Pickup-Bucket 2005 $41,994.25 $3,640.90
Development Services/Streets BUCKET EQUIPMENT TRANSFER 2015 $40,000.00 $20,000.00
Development Services/Streets 134A Aerial Platform-2005 Ford F550 2005 $36,597.00 $2,284.53
Development Services/Streets 113 Ford F-150 Pickup 2001 $23,764.00 $0.00
Development Services/Streets 138 Ford Escape Hybrid 2006 $27,748.00 $2,944.65
Development Services/Streets 149 Ford Escape Hybrid 2008 $25,947.22 $2,753.53
Development Services/Streets 144 Ford Escape Hybrid 2007 $29,844.00 $3,167.07
Development Services/Streets 140 Ford Escape Hybrid 2007 $29,275.00 $2,896.43
FUND 200 TOTAL $62,101.11
Fund 100 $143,093.15
Fund 200 $62,101.11
Total $205,194.26
Vehicle Replacement Interfund Charges
The Height of Desert Living 344
Vehicle Replacement Program
The Height of Desert Living 345
Schedules
Schedules
The Height of Desert Living 346
Comprehensive Fee Schedule
Effective July 1, 2015
Comprehensive Fee Schedule
Effective July 1, 2015
The Height of Desert Living 347
Comprehensive Fee Schedule
Effective July 1, 2015
Description Fee FY15-16
MISCELLANEOUS FEES
Services
Notarization $2.00 per signature
Affix Town Seal $2.00 each
Faxing Service - Local Only $2.00 First Page, $.50 Each Additional
Page
Faxing Service - Long Distance $3.00 First Page, $.50 Each Additional
Page
Email Document Service $0.00
Returned Check Fee $30.00
Incoming Wire Transfer Fee $35.00
ActiveNet Transaction Fee $2.50 per transaction
Convenience Fee - credit card payment $3.00 per transaction
Campaign Fees
Pro/Con Argument Fee $100.00
Campaign Finance - Late Filing Fee $10.00 per business day (per ARS 16-918)
Copies - Non - Commercial
Photocopies (B&W) 8 1/2 x 11 $.25 per page
Photocopies (B&W) 8 1/2 x 14 $.30 per page
Photocopies (B&W) 11 x 17 $.40 per page
Photocopies (Color) 8 1/2 x 11 $.50 per page
Photocopies (Color) 8 1/2 x 14 $.60 per page
Photocopies (Color) 11 x 17 $.70 per page
Copies - Commercial
Photocopies (B&W) 8 1/2 x 11 $.50 per page
Photocopies (B&W) 8 1/2 x 14 $.60 per page
Photocopies (B&W) 11 x 17 $.80 per page
Photocopies (Color) 8 1/2 x 11 $1.00 per page
Photocopies (Color) 8 1/2 x 14 $1.20 per page
Photocopies (Color) 11 x 17 $1.40 per page
Documents
Town Code $25.00 (CD or hard copy)
Zoning Ordinances $25.00 (CD or hard copy)
Subdivision Code $25.00 (CD or hard copy)
CAFR (Annual Financial Report)$25.00 (CD or hard copy)
Annual Budget $25.00 (CD or hard copy)
Land Use Analysis $25.00 (hard copy only)
CD of Council Meeting $25.00 ea
Other Materials on CD $25.00 ea
Reports
License Report (Non - Commercial Use)$25.00 (CD or hard copy)
License Report (Commercial Use)$50.00 (CD or hard copy)
The Height of Desert Living 348
Comprehensive Fee Schedule
Effective July 1, 2015
Description Fee FY15-16
MISCELLANEOUS FEES (CONT.)
Maps
11" x 17" Street/Index Map "Typical" (B&W)$0.80
11" x 17" Street/Index Map "Typical" (Color)$1.40
11" x 17" Street/Index Map "Typical" (Photo)$5.00
11" x 17" Aerial Site Plan (Photo)$20.00
24" x 36" Street/Final Plat/As Built (B&W)$3.00
24" x 36" Street/Final Plat/As Built (Color)$10.00
24" x 36" Aerial (Photo)$30.00
36" x 36" Bldg/Plat/Zoning Map (B&W)$10.00
36" x 36" Bldg/Plat/Zoning Map (Color)$25.00
36" x 36" Aerial (Photo)$40.00
60" x 60" Street/Bldg/Develop/Plat/Plot
(B&W)
$35.00
60" x 60" Street/Bldg/Develop/Plat/Plot
(Color)
$75.00
60" x 60" Street/Bldg/Develop/Plat/Plot
(Photo)
$125.00
Plat Map Book $25.00
Adopt A Street
Fee, per sign $30.00
DOG LICENSE
Non - neutered dog $42.00 - non-refundable
Spayed/Neutered dog $17.00 - non-refundable
Over 65 with neutered dog $6.00 - non-refundable
Service Dog No fee
Replacement Dog Tag $4.00 - non-refundable
Late fee neutered dog (per month)$2.00 - non-refundable
Late fee non - neutered dog (per month)$4.00 - non-refundable
BUSINESS LICENSE FEES
Providers of services, wholesalers and
manufacturers with a fixed place of business
within the town limits
$50.00/application and first year fee - non-
refundable
Retail merchants, restaurants, bars,
contractors and renters of real and personal
property with a fixed place of business
within the town limits and persons engaging
in the sale of real estate
$50.00/application and first year fee - non-
refundable
Wholesalers, manufacturers and providers of
services without a fixed place of
business within the town limits
$50.00/application and first year fee - non-
refundable
The Height of Desert Living 349
Comprehensive Fee Schedule
Effective July 1, 2015
Description Fee FY15-16
BUSINESS LICENSE FEES (CONT.)
Retail merchants, etc. (as above) without a
fixed place of business within the town limits
$50.00/application and first year fee - non-
refundable
Annual renewal fee for business within the
town limits
$35.00 - non-refundable
Annual renewal fee for business without a
fixed place of business within the town limits
$50.00 - non-refundable
Late fee for renewal of business license fee 25% of renewal fee
Peddlers, solicitors and mobile merchants $250.00/calendar quarter or fraction thereof -
non-refundable
Peddler investigation fee (per person)$25.00 - non-refundable
Promoters of entertainments, circuses,
bazaars, etc., who receive a percentage of
receipts or other consideration for their
services. Each such promoter shall also
obtain liability insurance of a minimum of $1
million per incident/$2 million aggregate
naming the Town as insured.
$100.00/week
Animal Show $100.00/week
Circus Parade Only $50.00/day
Handbill Distributor $10.00/day
Amusement Company, such as ferris wheel,
merry - go - round, etc., not part of a
circus. Tent Show. Wrestling Exhibition.
Road Show, Carnival or Circus.
$100.00/day
Practice of palmistry, phrenology, astrology,
fortune telling, mind reading,
clairvoyancy, magic or any healing practices
not licensed by the State of
Arizona, or any similar calling without a
fixed place of business
$50.00/day
Duplicate Business License $10.00 - non-refundable
Verification of License Letter $10.00 - non-refundable
First and second None
Third $50.00
Fourth $75.00
Fifth and Sixth $100.00
Seventh or more $200.00 each
FALSE ALARM SERVICE CHARGES (PER CALENDAR YEAR)
The Height of Desert Living 350
Comprehensive Fee Schedule
Effective July 1, 2015
Description Fee FY15-16
Lease Agreement Application Fee, each
location
$100.00, per location - non-refundable
Amendments to Cell Tower Lease
Agreements
$100.00 - non-refundable
SPECIAL EVENT PERMITS
Special Event Permits - Business
Application Fee - Business $100.00 - non-refundable
Permit Fee $50 per day (not to exceed $400)
Special Event Permits - Non-Profit
Application Fee - Charitable Organization $50.00 - non-refundable
Permit Fee $25 per day (not to exceed $200)
Special Event Permits - Extra Fees
Special Event Liquor Application Fee See alcohol license application fees - non-
refundable
Utility Fees Actual cost of usage
ALCOHOL LICENSE APPLICATION
Person Transfer Fee $150.00 - non-refundable
Location Transfer Fee $150.00 - non-refundable
Probate/Will Assignment/Divorce Decree $150.00 - non-refundable
Extension of Premise $25.00 - non-refundable
Sampling Permit $25.00 - non-refundable
Initial/Interim Application Fee
01 - In State Producer $500.00 - non-refundable
02 - Out of State Producer $500.00 - non-refundable
03 - Domestic Microbrewery $500.00 - non-refundable
04 - In State Wholesaler $500.00 - non-refundable
05 - Government $500.00 - non-refundable
06 - Bar, All Spirituous Liquors $500.00 - non-refundable
07 - Beer & Wine Bar $500.00 - non-refundable
08 - Conveyance $500.00 - non-refundable
09 - Liquor Store $500.00 - non-refundable
10 - Beer & Wine Store $500.00 - non-refundable
11 - Hotel/Motel $500.00 - non-refundable
12 - Restaurant $500.00 - non-refundable
13 - Domestic Farm Winery $500.00 - non-refundable
14 - Private Club $0.00
15 - Special Event $25.00 - non-refundable
16 - Wine Festival/Wine Fair $25.00 - non-refundable
WIRELESS COMMUNICATIONS (CELL TOWER ON TOWN PROPERTY)
The Height of Desert Living 351
Comprehensive Fee Schedule
Effective July 1, 2015
Description Fee FY15-16
ADULT ORIENTED BUSINESS LICENSE
Application Fee - Business $500.00 - non-refundable
Application Fee - Provider $100.00 - non-refundable
Application Fee - Manager $100.00 - non-refundable
Application Fee - Employee (per person)$50.00 - non-refundable
License Fee - annual - Business $200.00 - non-refundable
License Fee - annual - Provider $100.00 - non-refundable
License Fee - annual - Manager $100.00 - non-refundable
CABLE LICENSE
Initial License Application $2,500.00 - non-refundable
Transfer of ownership $2,000.00 - non-refundable
License modification, pursuant to 47 USC
Sec 545
$2,500.00 - non-refundable
Other License modification up to $2000 - non-refundable
License fee - quarterly 5% of gross receipts
Late fee (after 30 days)5% plus interest of 1 1/2% per mo
EXCAVATIONS/IN - LIEU FEES
Base fee (per excavation)$250.00 plus:
Trench cut fees:
Newly paved or overlayed 0 - 1 yrs $55.00 per lineal ft.
Newly paved or overlayed 1 - 2 yrs $45.00 per lineal ft.
Newly paved or overlayed 2 - 3 yrs $35.00 per lineal ft.
Newly paved or overlayed 3 - 4 yrs $25.00 per lineal ft.
Newly paved or overlayed 4 - 5 yrs $15.00 per lineal ft.
Newly paved or overlayed 5 - 6 yrs $10.00 per lineal ft.
Slurry or chip sealed 0 - 2 years $4.00 per lineal ft.
Pavement replacement greater than 300 ft in
length
$2.50 per sq. yd.
Utility Pit fees:
Newly paved or overlayed 0 - 1 yrs $5.00 per Sq. ft.
Newly paved or overlayed 1 - 2 yrs $4.50 per Sq. ft.
Newly paved or overlayed 2 - 3 yrs $3.50 per Sq. ft.
Newly paved or overlayed 3 - 4 yrs $2.50 per Sq. ft.
Newly paved or overlayed 4 - 5 yrs $1.50 per Sq. ft.
Newly paved or overlayed 5 - 6 yrs $1.00 per Sq. ft.
Slurry or chip sealed 0 - 2 years $5.00 per Sq. ft.
Adjustment (MH, valve, monument, etc)$500 ea.
Striping $.55 per linear ft.
Lane Markers $150.00 ea.
Stop Bars $2.50 per Sq. ft.
Crosswalks $.79 per Sq. ft.
RPMs $7.00 ea.
The Height of Desert Living 352
Comprehensive Fee Schedule
Effective July 1, 2015
Description Fee FY15-16
ENCROACHMENT/ENGINEERING PERMITS
Base Permit Fee $50.00 - non-refundable
2"/6" Paving A.C.$.35 per sq. yd.
1" Paving - Overlay or Top Course $.15 per sq. yd.
1" ABC or Select Subbase $.05 per sq. yd.
Permanent Barricading $25.00 ea.
Guard Rail/Hand Rail $.20 per linear ft.
Survey Monuments $10.00 ea.
Concrete Aprons $15.00 ea.
Scuppers $15.00 ea.
Review for Adjustments MH, etc.$10.00 ea.
4" Paving - PC Concrete $.22 per sq. yd.
Decorative Sidewalk or Paving $.30 per linear ft.
Sidewalk & Bike path $.30 per linear ft.
Curb & Gutter $.20 per linear ft.
Valley Gutter $.50 per linear ft.
Sign (regulator, street etc.)$5.00 ea.
Pavement Cuts $2.00 per linear ft.
Driveway/Driveway Modifications $30.00 ea.
Utility, Water Line, Sewer Line Trench $.15 per linear ft.
Drywells (maxwell or similar)$100.00 ea.
Storm Drain Pipe $2.00 per linear ft.
Catch Basins, Headwells $50.00 ea.
Cutoff Walls $.35 per linear ft.
Slope Protection $.30 per sq. yd.
Rip Rap $.90 Sq. ft.
Retaining Wall $1.53 per linear ft.
Cut/Fill (Materials Moved)$.40 per cubic yd.
Box Culverts 5% of attached estimate
Miscellaneous 5% of attached estimate
Landscaping 5% of attached estimate
Irrigation 5% of attached estimate
Lighting 5% of attached estimate
Grading 5% of attached estimate
Utility Splice/Repair Pits (outside pvmt)$2.00 Sq. ft. (minimum $50.00)
Other 5% of attached estimate
In Lieu Payments Calculated for cuts greater than 300 feet in
length
Traffic Control Plan Review $200
Engineering Plan Review Fee $350 per sheet
Failure to obtain an Encroachment Permit $200
Failure to obtain a Final Inspection $100
Reinspection Fee $150
Investigation Fee for Work Done Without
Permit
$250 or the permit fee, whichever is greater,
but not to exceed $2,500 for
every day or a portion of a day from the
time unpermitted work began until a permit is
obtained.
The Height of Desert Living 353
Comprehensive Fee Schedule
Effective July 1, 2015
Description Fee FY15-16
DEVELOPMENT SERVICES FEES
Easement or Right-of-Way
Abandonment
$350.00
Hillside Protection Reconfiguration and/or
Replacement of Hillside Protection Easement
$350.00
Revocation Administrative Fee $300.00
Engineering Plan Review Fee $350 per sheet
Engineering Report/Calculations Review Fee
(Drainage, Environmental, Traffic, Structural,
Water, Sewer, etc.)
$350.00 per report
Failure to barricade or improper barricading Up to $1,000
Environmental fee $3.00 per month per parcel; billed $36.00
annually
PLANNING & ZONING FEES
Area Specific Plans and amendments $3,000.00 plus $ 100.00 per acre ^
General Plan Amendments Minor $ 3,000.00 plus $ 100.00 per acre ^
Major $ 5,000.00 plus $ 100.00 per acre ^
Preliminary Plats $2,000.00 plus $50.00 per lot, unit or tract
^
Time Extension Fee $100.00
Final Plats $1,500.00 plus $ 50.00 per lot, unit or tract
^
Replats (lot joins, lot divisions, lot line
adjustments)
$500.00 up to three lots, more than 3 lots
use Final Plat fees ^
Plat Abandonments $500.00 ^
Condominium Plats $1,500.00 plus $50.00 per unit ^
Cut & Fill Waiver $300
Final Plat Improvement:
Plan Checking $350.00 per sheet (includes 2nd and 3rd
reviews)
Except water and sewer plans $175.00 per sheet (includes 2nd and 3rd
reviews)
Water and sewer plans only $200.00 per sheet with corrections (4th +
reviews)
$75.00 per sheet for addendums (changes
made after approval).
Tract Housing $500.00 per Standard Plan + $100 per
House Façade Variant
Recording Fees (subject to change without
notice)
$24.00 first page for plat filed for record, +
$20.00 per page for each additional copy,
and; $9.00 for each instrument, + $1.00 for
each additional page over 5 pages.
Concept Plans or Design Review $500.00 plus $200.00 for every 5,000 square
feet or portion thereof ^
Time Extension fee $100.00
The Height of Desert Living 354
Comprehensive Fee Schedule
Effective July 1, 2015
Description Fee FY15-16
PLANNING & ZONING FEES (CONT.)
Site Plan Review $500.00 plus $ 100 per acre or portion
thereof
Hillside Protection Easement (HPE)$20.00 + applicable recording fees
Land Disturbance Fee $10.00 per Sq. ft.
Rezones (Map)$2,000.00 plus $100 per acre or portion
thereof plus notification *^
Ordinances (Text Amendments)$2,000.00 plus notification *
Planned Unit Developments (PUD)$2,000.00 plus $100 per acre or portion
thereof plus notification *
Development Agreements $2,500.00 plus $100 per acre or portion
thereof
Zoning Verification Letter $200.00
Continuance at Applicant Request $250.00
Variances $1,000.00 plus $300.00 for each additional
variance plus notification *^
Appeal of a Decision by the Zoning
Administrator
$1,000.00 plus notification *^
Special Use Permits and amendments $500.00 plus notification *^ - non-
refundable
Temporary Use Permits $200.00 plus notification * - non-refundable
Time extension Fee $100.00
Comprehensive Sign Plans and amendments $200.00
Administrative Use Permit/Grand Opening
Sign Permit
$25.00
Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit
**
Saguaro Cactus Permit $90.00
Temporary Visitor Permit (RV Parking)$25.00
New/Address Change $25.00
Notification fee $5.00 per mailing label and $ 60.00 per
newspaper posting as appropriate
*Plus a notification charge of $5.00 per mailing label and/or $60 per newspaper posting as
appropriate.
**Deposit refundable upon landscaping approval by Town.
^All fees include up to 3 reviews by staff. Any additional reviews will be subject to an
additional fee equal to 25% of the original fee. The "recording fee" is per Maricopa
County's Fee Schedule and is, therefore, subject to change.
The Height of Desert Living 355
Comprehensive Fee Schedule
Effective July 1, 2015
Description Fee FY15-16
DEVELOPMENT FEES
Single Family Residential $1,601
Multi - Family Residential $1,601/dwelling
Commercial $0.243/Sq. ft.
Office $0.243/Sq. ft.
Hotel $0.243/Sq. ft.
Industrial $0.243/Sq. ft.
Fee Detail (From Above)
Park & Recreation
Residential (1)$1,301/dwelling
Fire and Emergency
Residential (1)$300/dwelling
Non - Residential (2)$0.243/Sq. ft.
(2) Non - residential includes commercial and industrial square footage
(1) Residential includes single and multi - family dwelling units
The Height of Desert Living 356
Comprehensive Fee Schedule
Effective July 1, 2015
Description Fee FY15-16
Livable Area with A/C $.75 Sq. ft.
Covered Area: Garage and/or Patio (non
A/C)
$.45 Sq. ft.
Single Family Addition $.75 Sq. ft.
Area non A/C $.45 Sq. ft.
Single Family Remodel $.23 Sq. ft.
Area non A/C $.14 Sq. ft.
Solar Photovoltaic $140.00
Fence Walls $70 plus $.15 LF (Linear Footage)
Retaining Walls $70 plus $1.53 LF (Linear Footage)
Pools & Spas Attached $290 plus $.90 Sq. ft.
Stand Alone Spas $235.00
Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit
**
One Discipline Permit $70.00 (building, plumbing, electrical or
mechanical)
Combination Permit $210.00
Miscellaneous Plan Review
Minimum Plan Review $70.00 per hour (1 - hour Minimum)
Revisions to Approved Plans $70.00 per hour (1 - hour Minimum)
Plumbing - Water heater replacement/solar
(minor)
$70.00
Mechanical - HVAC replacement (minor)$70.00
Electrical - panel repair (minor)$70.00
Demolition (minor)$120.00
Plan Review Add On (After 3rd
Review)
50% of Bldg Permit/Plan Review Fee
Reinspection Fee $150.00 per Trip
Plan copies 24x36 $3.00 per page - B&W
$5.00 per page - Color
BUILDING PERMIT/PLAN CHECK – SINGLE FAMILY RESIDENTIAL
Single Family Homes (Includes Permit and Plan Review)
Specialized Permits (Includes Permit and Plan Review)
Miscellaneous Permits (Plan Review Fee Extra)
Over the Counter Permits (No Plan Review Fee Required)
The Height of Desert Living 357
Comprehensive Fee Schedule
Effective July 1, 2015
Description Fee FY15-16
Permit Extensions - Residential new
construction only (If Town has all records
and within current Code cycle)
$400.00
Permit Extensions - Residential remodel
only (If Town has all records and
within current Code cycle)
$100.00
Refund for cancelled Single Family
Home permit
35% of building permit fee paid - request
must be made within 180 days of original
payment
Penalty for failure to obtain a building
permit
50% of Bldg Permit/Plan Review Fee
Area with A/C $.75 Sq. ft.
Covered Area (non A/C)$.45 Sq. ft.
Commercial Building Addition
Area with A/C $.75 Sq. ft.
Covered Area (non - A/C)$.45 Sq. ft.
Commercial Remodel (Existing)
Area with A/C $145 plus $.23 Sq. ft.
Covered Area (non - A/C)$145 plus $.14 Sq. ft.
Shell Only for Commercial & Multi -
Family
Area with A/C $205 plus $.50 Sq. ft.
Covered Area (non – A/C)$70 plus $.45 Sq. ft.
Commercial Tenant Improvement
Area with A/C $145 plus $.23 Sq. ft.
Covered Area (non - A/C)$145 plus $.14 Sq. ft.
Apartments/Condominiums
Livable Area with A/C $.75 Sq. ft.
Covered Area (non - A/C)$.45 Sq. ft.
Livable Area with A/C $.60 Sq. ft.
Covered Area (non - A/C)$.37 Sq. ft.
Livable Area with A/C $.53 Sq. ft.
Covered Area (non - A/C)$.33 Sq. ft.
Apartments/Condominiums with 4 or more units & recurring floor plans (Over 100,000
livable sq. ft.)
BUILDING PERMIT/PLAN CHECK – SINGLE FAMILY RESIDENTIAL (CONT.)
BUILDING PERMIT/PLAN CHECK - COMMERCIAL
Commercial Building Permit (Includes Permit and Plan Review)
Apartments/Condominiums with 4 or more units & recurring floor plans (0 -100,000 livable
sq. ft.)
The Height of Desert Living 358
Comprehensive Fee Schedule
Effective July 1, 2015
Description Fee FY15-16
Solar Photovoltaic $140.00
Fence Walls $70 plus $.15 Lf (Linear Footage)
Retaining Walls $70 plus $1.53 LF (Linear Footage)
Pools & Spas Attached $290 plus $.90 Sq. ft.
Stand Alone Spas $235.00
Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit
**
Minimum Permit (one discipline)$70.00 (or $210.00 for building, plumbing,
electrical and mechanical)
Minimum Combination (all disciplines)$210.00
Sign Permit, less than 32 Sq. ft. (Face
Replacement Only)
$50.00 per sign
Sign Permit, greater than 32 Sq. ft. (Face
Replacement Only)
$100.00 per sign
Sign Permit, less than 32 Sq. ft. (New)$190.00 per sign
Sign Permit, greater than 32 Sq. ft. (New)$240.00 per sign
Miscellaneous Plan Review
Minimum Plan Review $70.00 per hour (1 - hour Minimum)
Revisions to Approved Plans $70.00 per hour (1 - hour Minimum)
Plumbing - Water heater replacement/solar
(minor)
$70.00
Mechanical - HVAC replacement (minor)$70.00
Electrical - panel repair (minor)$70.00
Demolition (minor)$120.00
Plan Review Add On (After 3rd
Review)
50% of Bldg Permit/Plan Review Fee
Reinspection Fee $150.00 per trip
Permit Extensions - Commercial new
construction only (If Town has all
records and within current Code cycle)
$400.00
Permit Extensions - Commercial remodel
only (If Town has all records and
within current Code cycle)
$100.00
Penalty for failure to obtain a building
permit
$100.00
Refund for cancelled Commercial
Building permit (must be done in writing)
35% of building permit fee paid - request
must be made within 180 days of original
payment
Specialized Permits (Includes Permit and Plan Review)
Miscellaneous Permits (Plan Review Fee is Separate)
Over the Counter Permits (No Plan Review Fee Required)
BUILDING PERMIT/PLAN CHECK – COMMERCIAL (CONT.)
The Height of Desert Living 359
Comprehensive Fee Schedule
Effective July 1, 2015
Description Fee FY15-16
FIRE SAFETY FEES
Residential Automatic Sprinkler System
Plan Review/Inspection
0.05 Sq. ft. (minimum $25)
Commercial Automatic Sprinkler System
Plan Review/Inspection
$.10 Sq. ft. (minimum $50)
Commercial Auto Sprinkler System
Modification Plan Review/Inspection
$75.00
Commercial Hood System Plan
Review/Inspection
$100.00
Commercial Fire Alarm System Plan
Review/Inspection
$100.00
Commercial Fire Alarm System
Modification Plan Review/Inspection
$50.00
Residential LPG Installation
Review/Inspection
$50.00
Annual Adult Residential Group Care
Inspection
$100.00 per year
Annual Commercial Fire Inspection Fee $15.00
Tent Permit Fee (any tent over 200 Sq. ft.
& any canopy over 400 Sq. ft.)
$100.00
Reinspection Fee (beyond one re-check)$150.00 per trip
ABATEMENT FEES
Inspection fee $70.00 per hour (1 - hour minimum)
Reinspection fee $150.00 per trip
PARK FACILITY RENTALS
Park Rental Fees - Resident/Non-Profit Per Hour
Small Ramada - 2 hour minimum $10.00
Medium Ramada - 2 hour minimum $15.00
Large Ramada - 2 hour minimum $20.00
Meeting Rooms 2 hour minimum $10.00
Multi-Purpose Fields - 2 hour minimum $15.00
Open Turn Areas - 3 hour minimum (1)$50.00
Performance Pad (Amphitheater) - 3 hour
minimum (1)
$75.00
Tennis Courts - 90 minute reservation $5.00 without lighting
Tennis Courts - 90 minute reservation $7.00 with lighting
Avenue of the Fountains Plaza Rental - 3
hour minimum
$75.00 Per Hour, each section
The Height of Desert Living 360
Comprehensive Fee Schedule
Effective July 1, 2015
Description Fee FY15-16
PARK FACILITY RENTALS (CONT.)
Park Rental Fee Extras
Power Distribution Box Rental Fee & Deposit $15.00/box per day; $100.00 deposit per box
and power cable
Athletic Field Lights (2 hour minimum)$10.00 Per Hour
Athletic Field – Prep & Bases $25.00 Each
Alcohol Permit with Park Reservation $10.00 for 50 Consuming Adults - non-
refundable
Fountain Operation $265.00 Per Half-Hour
Staff (2 hour minimum)$21 - $38 Per Hour
Park Rental Fees - Non - Resident Per Hour
Small Ramada - 2 hour minimum $15.00
Medium Ramada - 2 hour minimum $22.50
Large Ramada - 2 hour minimum $30.00
Meeting Rooms - 2 hour minimum $15.00
Multi-Purpose Fields - 2 hour minimum $22.50
Open Turf Areas - 3 hour minimum (1)$75.00
Performance Pad (Amphitheater) - 3 hour
minimum (1)
$112.50
Tennis Courts - 90 minute reservation $10.00 without lights
Tennis Courts - 90 minute reservation $14.00 with lights
Avenue of the Fountains Plaza Rental - 3
hour minimum
$112.50 Per Hour, each section
Park Rental Fee Extras
Power Distribution Box Rental Fee & Deposit $15.00/box per day; $100.00 deposit per box
and power cable
Athletic Field Lights - 2 hour minimum $10.00 Per Hour
Athletic Field – Prep & Bases $25.00 Each
Alcohol Permit with Park Reservation $10.00 for 50 Consuming Adults - non-
refundable
Fountain Operation $265.00 Per Half-Hour
Staff - 2 hour minimum $21.00 - $38.00 Per Hour
Recreation Fees
Program Cancellation Fee $10.00
The Height of Desert Living 361
Comprehensive Fee Schedule
Effective July 1, 2015
Description Fee FY15-16
COMMUNITY CENTER RENTALS
Community Center Rental -
Resident/Non-Profit (Tier 2)
Per Hour
Any Meeting Room - 2 hour minimum $15.00 Per Hour
One Ballroom (30 - 90 people)
Minimum 4 hours $32.50
Two Ballrooms *(91 - 160 people)
Minimum 4 hours (1) (2)$65.00
Minimum 4 hours (1) (2)$97.50
Grand Ballroom *( 251 - 450 people)
Minimum 4 hours (1) (2)$130.00
Lobby Per Hour
4 hour minimum $31.25
Grand Ballroom & Lobby (2)
All Day Rate (Monday - Thursday 7:00 am to
Midnight)
$1,600.00
All Day Rate (Friday - Saturday 7:00 am to
Midnight)
$2,000.00
Weekend Rates: Friday & Saturday
(no rentals on Sunday)
Weekend Rates: Friday-Sunday
Ballroom 3 (includes patio access and
views)*
Per Hour
4 hour minimum (1) (2)$37.50
4 hour minimum (2)$37.50
4 hour minimum with contract 50% of Resident/Non-Profit rate
Centennial Circle - 3 hour minimum $75.00
Ballroom 4 (includes patio access and views)
Tier 2 Groups meeting 6 or More Times per Year:
*Ballroom 3 not available as a standalone rental
The Height of Desert Living 362
Comprehensive Fee Schedule
Effective July 1, 2015
Description Fee FY15-16
Community Center Rental - Non-
Resident/Commercial (Tier 3)
Per Hour
Any Meeting Room $35.00
One Ballroom (30-90 people)
4 hour minimum $75.00
Two Ballrooms *(91 - 160 people)
4 hour minimum $150.00
Three Ballrooms*( 161 - 250 people)
4 hour minimum $225.00
Grand Ballroom *( 251 - 450 people)
4 hour minimum $300.00
Lobby
4 hour minimum $62.50
Grand Ballroom & Lobby
All Day Rate (Monday - Thursday 7:00 am to
Midnight)
$4,000.00
All Day Rate (Friday - Saturday 7:00 am to
Midnight)
$5,000.00
Weekend Rates: Friday & Saturday
(no rentals on Sunday)
Weekend Rates: Friday-Sunday
Ballroom 3 (includes patio access and
views)*
Per Hour
4 hour minimum $112.50
4 hour minimum $112.50
4 hour minimum with contract 50% of Non-Resident/Commercial Rate
Centennial Circle - 3 hour minimum $112.50
*Ballroom 3 not available as a standalone rental
COMMUNITY CENTER RENTALS (CONT.)
Ballroom 4 (includes patio access and views)
Tier 3 Groups meeting 6 or More Times per Year:
The Height of Desert Living 363
Comprehensive Fee Schedule
Effective July 1, 2015
Description Fee FY15-16
Video Projector - Note Vission 3,000
Lumens
$40.00
Overhead Projector $15.00
Slide Projector $15.00
27" TV $15.00
Flat Screen TV $25.00
TV/VCR (or DVD)$0.00
VCR or DVD Player $10.00
Small Screen $5.00
Large Screen (8' x 10')$10.00
Large Screen Border $15.00
Internet Access
Hard Wire $125 per day
Sound Reinforcement
Microphones
Wireless $5.00
Speaker Table (Includes Mixing Board)$15.00 each
Conference Phone $10.00
Portable Sound System (Includes Mixing
Board and/or Portable Speaker)
$25.00
CD Player $10.00
Electricity (per booth)
110 V $15.00
220 V $40.00
Other
Easel $5.00
Papers & Markers $10.00
Portable White Board $5.00
Walker Display Board $5.00
Items for Sale
25' Extension Cord $15.00 each
Power Strip $15.00 each
Masking Tape $5.00 per roll
Miscellaneous
Dance Floor - per 3' x 3' parquet square $3.00
Staging 6' x 8" section $5.00
Piano - Tuning Extra
Upright $25.00
Grand $50.00
Coffee Service $5.00 per 8 cup pack
COMMUNITY CENTER RENTALS (CONT.)
Community Center Extra Service Fees - Resident/Non-Profit
The Height of Desert Living 364
Comprehensive Fee Schedule
Effective July 1, 2015
Description Fee FY15-16
Video Projector - Note Vission 3,000
Lumens
$75.00
Overhead Projector $30.00
Slide Projector $30.00
27" TV $30.00
Large Flat Panel Monitor $50.00
Flat Screen TV $50.00
VCR or DVD Player $20.00
Small Screen $10.00
Large Screen (8' x 10')$20.00
Large Screen Border $30.00
Internet Access
Hard Wire $125.00 per day
Sound Reinforcement
Microphones
Wireless $15.00
Speaker Table (Includes Mixing Board)$15.00 each
Conference Phone $20.00
Portable Sound System (Includes Mixing
Board and/or Portable Speaker)
$50.00
CD Player $20.00
Electricity ( per booth)
110 V $25.00
220 V $75.00
Other
Easel $10.00
Papers & Markers $20.00
Portable White Board $10.00
Walker Display Board $10.00
Items for Sale
25' Extension Cord $15.00 each
Power Strip $15.00 each
Masking Tape $5.00 each
Miscellaneous
Dance Floor - Per 3' x 3' parquet square $5.00
Staging 6' x 8" section $10.00
Piano - Tuning Extra
Upright $50.00
Grand $100.00
Coffee Service $5.00 per (10) 8oz cup pack
Portable Bar $50.00
Labor Charges $25/hr
$40/hr OT
COMMUNITY CENTER RENTALS (CONT.)
Community Center Extra Service Fees - Non - Resident/Commercial
NOTE: All Rentals Are Subject To Applicable Arizona Sales Taxes
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Comprehensive Fee Schedule
Effective July 1, 2015
Description Fee FY15-16
Resident $20.00
Non - Resident $30.00
COURT FEES
Non - Sufficient Funds (checks returned to
Court)
$29.00 per check
Public Defender Actual costs for appointed attorney
Jail Reimbursement Actual costs billed by County for jail time
served
Jury Costs (assessed if jury trial canceled
within five days of trial)
Actual administrative costs
Civil Traffic Default $25.00 per defaulted charge
Warrant $50.00 per warrant issued
Diversion Program Rescheduling $25.00
Court Clerk $17.00
Court User $20.00 per charge, plus surcharges
Public Records Search $2.00 per name
Copies $0.50 per page
Certified Copies $17.00
Copies of CDs $17.00
SENIOR SERVICES ANNUAL MEMBERSHIP FEES (CALENDAR YEAR)
NOTE: Court fees are subject to change throughout the fiscal year in accordance with
State Law and Arizona Supreme Court Rules.
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Comprehensive Fee Schedule
Effective July 1, 2015
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Schedule of
Authorized Positions
Schedule of Authorized Positions
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Schedule of Authorized Positions
Schedule of Authorized Positions
FY12-13 FY13-14 FY14-15 FY14-15 FY 15-16
Authorized Authorized Authorized Revised Proposed
Position Title FTE FTE FTE FTE FTE
Municipal Court
Presiding Judge 1.00 1.00 0.63 0.63 0.63
Court Administrator 1.00 1.00 1.00 1.00 1.00
Senior Court Clerk 1.00 1.00 1.00 1.00 1.00
Court Clerk 2.00 1.00 1.00 1.00 1.00
Authorized FTE 5.00 4.00 3.63 3.63 3.63
Administration
Town Manager 1.00 1.00 1.00 1.00 1.00
Deputy Town Manager/Finance Director 1.00 1.00 - - -
Administrative Services Director 1.00 1.00 1.00
Executive Asst to Town Mgr/Council 1.00 1.00 1.00 1.00 1.00
Town Clerk 1.00 1.00 1.00 1.00 1.00
Human Resources Administrator/Risk Mgr.1.00 0.75 - - -
Volunteer Coordinator 0.88 0.88 1.00 1.00 1.00
Economic Development Administrator 1.00 - - - -
Economic Development Specialist 0.63 0.63 1.00 1.00
Information Technology Coordinator 1.00 1.00 - - -
Information Technology Administrator - - 1.00 1.00 1.00
Information Technology Technician 0.75 0.50 - - -
Finance Director - - 1.00 1.00 1.00
Accounting Supervisor 1.00 1.00 - - -
Accountant - - 1.00 1.00 1.00
Financial Services Technician 0.75 0.50 1.00 1.00 1.00
Accounting Clerk 0.50 0.50 0.63 0.63 0.63
Customer Service Representative II 0.80 0.80 0.70 0.70 0.70
Authorized FTE 11.68 10.56 10.96 11.33 11.33
Development Services
Development Services Director 1.00 1.00 1.00 1.00 1.00
Town Engineer 1.00 1.00 1.00 1.00 1.00
Civil Engineering Inspector 1.00 1.00 1.00 1.00 1.00
Executive Assistant 1.00 1.00 1.00 1.00 1.00
Facilities/Environmental Supervisor 1.00 1.00 1.00 1.00 1.00
Facilities Maintenance Tech 1.50 1.00 1.00 1.00 1.00
Custodian 1.25 1.25 1.30 1.30 1.30
Street Superintendent 1.00 1.00 1.00 1.00 1.00
Fleet Mechanic/Open Space-Landscape Spec 1.00 1.00 1.00 1.00 1.00
Traffic Signal Technician II 1.00 1.00 1.00 1.00 1.00
Street Maintenance Technician 3.00 1.00 1.00 1.00 1.00
Senior Planner 1.00 1.00 1.00 1.00 1.00
GIS Technician/CAD Operator 1.00 1.00 1.00 1.00 1.00
Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00
Chief Building Official/Plans Examiner 1.00 1.00 1.00 1.00 1.00
Building Permit Technician 1.00 1.00 1.00 1.00 1.00
Authorized FTE 18.75 16.25 16.30 16.30 16.30
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The reduction in authorized FTEs is a result of the economic downturn and the
need to reduce town expenditures, resulting in the consolidation of positions as
well as actual staff layoffs.
Compared to the high of 115 FTEs in FY01-02, the current level of 52 FTEs repre-
sents a total decrease of 45% over a fourteen year period.
Schedule of Authorized Positions
Schedule of Authorized Positions—continued
FY12-13 FY13-14 FY14-15 FY14-15 FY15-16
Authorized Authorized Authorized Revised Proposed
Position – Title FTE FTE FTE FTE FTE
Community Services
Community Services Director 1.00 1.00 1.00 1.00 1.00
Recreation Supervisor 1.00 1.00 1.00 1.00 1.00
Recreation Program Coordinator 2.00 2.00 2.00 2.00 2.00
Recreation Assistant 2.45 2.45 - - -
Tourism Coordinator - - - 1.00 1.00
Tourism Assistant - - 0.50 - -
Executive Assistant 1.00 1.00 1.00 1.00 1.00
Parks Supervisor 1.00 1.00 1.00 1.00 1.00
Park Operations Lead 2.00 1.00 1.00 1.00 1.00
Lead Park Attendant - - - 0.49 0.49
Park Attendant - - 2.45 1.96 1.96
Groundskeeper 3.00 3.00 3.00 3.00 3.00
Customer Service Representative II 0.30 0.30 0.30 0.30 0.30
Events Coordinator - Community Center 1.00 1.00 - - -
Events & Operations Supervisor - CC 1.00 1.00 1.00
Operations Coordinator - Community Center 1.00 1.00 1.00 1.00 1.00
Operations Support Worker 1.65 1.65 1.65 1.65 1.65
Customer Service Representative I 1.00 1.00 0.88 0.88 0.88
Senior Services Supervisor 1.00 1.00 1.00 1.00 1.00
Senior Services Activities Coordinator 0.58 0.58 0.58 0.58 0.58
Home Delivered Meals Coordinator 0.75 0.75 0.75 0.75 0.75
Senior Services Assistant 0.45 0.45 0.45 0.45 0.45
Authorized FTE 21.18 20.18 20.56 21.06 21.06
Total Authorized FTE 56.61 50.99 51.45 52.32 52.32
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Pay Plan
Pay Plan
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Pay Plan
FY15-16 PAY PLAN
(adjusted by 2.5%)
Position Title Minimum Maximum
Finance Director 85,406$ 121,456$ 83,323$ -118,494$
Development Services Director 84,095 119,592 82,044 -116,675
Town Engineer 80,842 114,965 78,870 -112,161
Administrative Services Director 75,654 107,588 73,809 -104,964
Community Services Director 75,361 107,171 73,523 -104,557
Court Administrator 67,511 96,007 65,864 -93,665
Town Clerk 62,062 88,258 60,548 -86,105
Economic Development Specialist 60,336 85,804 58,864 -83,711
Chief Building Official/Plans Examiner 59,720 84,927 58,263 -82,856
Street Superintendent 58,468 83,147 57,042 -81,119
Senior Planner 58,227 82,805 56,807 -80,785
Recreation Supervisor 54,229 77,119 52,906 -75,238
Parks Supervisor 52,384 74,495 51,106 -72,678
Information Technology Administrator 51,774 73,628 50,511 -71,832
Facilities/Environmental Supervisor 50,936 72,437 49,694 -70,670
Events and Operations Supervisor - Comm. Ctr.47,486 67,530 46,328 -65,883
Executive Assistant to the Town Manager/Council 47,150 67,052 46,000 -65,417
Senior Services Supervisor 45,225 64,315 44,122 -62,746
Accountant 43,525 61,897 42,463 -60,387
Recreation Program Coordinator 41,114 58,468 40,111 -57,042
Tourism Coordinator 41,114 58,468 40,111 -57,042
Volunteer Coordinator 41,114 58,468 32,635 -46,410
Community Center Operations Coordinator 38,214 54,344 37,282 -53,019
Position Title Minimum Maximum
GIS Technician/CAD Operator 23.53$ 32.80$ 22.50$ -32.00$
Traffic Signal Technician II 22.98 32.00 21.95 -31.22
Civil Engineer Inspector 20.57 28.48 19.54 -27.79
Code Enforcement Officer 19.37 26.73 18.34 -26.08
Executive Assistant 19.37 26.73 18.34 -26.08
Fleet Mechanic/Open Space-Landscape Specialist 18.92 26.08 17.89 -25.44
Park Operations Lead 18.92 26.08 17.89 -25.44
Facilities Maintenance Technician 17.59 24.14 16.56 -23.55
Building Permit Technician 17.16 23.51 16.13 -22.94
Senior Court Clerk 16.72 22.87 15.69 -22.31
Street Maintenance Technician 16.72 22.87 15.69 -22.31
Court Clerk 16.03 21.86 15.00 -21.33
Financial Services Technician 16.03 21.86 15.00 -21.33
Accounting Clerk 15.54 21.15 14.51 -20.63
Customer Service Representative II 15.54 21.15 14.51 -20.63
Senior Services Activities Coordinator 15.23 20.70 14.20 -20.19
Lead Park Attendant 15.23 20.69 14.20 -20.19
Customer Service Representative I 13.96 18.85 12.93 -18.39
Home Delivered Meals Coordinator 13.68 18.44 12.65 -17.99
Groundskeeper 13.68 18.44 12.65 -17.99
Operations Support Worker 13.68 18.44 12.65 -17.99
Custodian 12.72 17.04 11.69 -16.62
Park Attendant 12.72 17.04 11.69 -16.62
Senior Services Assistant 12.72 17.04 11.69 -16.62
Exempt Positions
Non-Exempt Positions
Previous Range
Previous Range
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Pay Plan
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Resolution 2015-13
Resolution 2015-13
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Resolution 2015-13
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Resolution 2015-13
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Glossary
Glossary
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Account
A separate financial reporting unit for budgeting, management or accounting pur-
poses. All budgetary transactions, whether revenue or expenditure, are recorded
in accounts. Several related accounts may be grouped together in a fund. A list of
accounts is called a chart of accounts.
Accounting Standards
The generally accepted accounting principles (GAAP) promulgated by the Govern-
mental Accounting Standards Board (GASB) that guide the recording and reporting
of financial information by state and local governments.
Accrual Basis of Accounting
The basis of accounting under which transactions are recognized at the time they
are incurred, as opposed to when cash is received or sent. Expenses are recorded
at the time liabilities are incurred and revenues are recorded when earned. Un-
billed services are recorded as receivables at year end.
Actual vs. Budgeted
Difference between the amounts projected (budgeted) in revenues or expenditures
at the beginning of the fiscal year and the actual receipts or expenses, which are
incurred by the end of the fiscal year.
Adoption
Formal action by the Town Council, which sets the spending limits for the fiscal
year.
Ad Valorem Taxes
Commonly referred to as property taxes. The charges levied on all real, and cer-
tain personal property, according to the property’s assessed value and the tax
rate. Used as a source of monies to pay general obligation debt and to support the
General Fund.
Allotment
Part of an appropriation that may be expended or encumbered during a given pe-
riod.
Appropriation
Specific amount of monies authorized by the Town Council for the purpose of in-
curring obligations and acquiring goods and services. An appropriation is limited in
amount and time when it may be used unless it is for capital projects such as con-
structing roads and buildings.
Arbitrage
The ability to use tax exempt proceeds and, by investing those funds in higher
yielding taxable securities, generate a profit to the issuer.
Glossary
AC-AR
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Assessed Valuation
A value set upon real and personal property by the Maricopa County Assessor for
the purpose of levying property taxes.
Asset
The resources and property of the Town that can be used or applied to cover li-
abilities. Alternatively, any owned physical object (tangible) or right (intangible)
having a monetary value or an item or source of wealth expressed in terms of any
cost benefitting a future period.
Attrition
A method of achieving a reduction in personnel by not refilling the positions va-
cated through resignation, reassignment, transfer, or retirement.
Audit Report
The report prepared by an auditor covering the audit or investigation of an entity’s
financial position for a given period of time, usually a year. As a general rule, the
report should include: 1) a statement of the scope of the audit; 2) explanatory
comments concerning exceptions from generally accepted auditing standards; 3)
opinions; 4) explanatory comments concerning verification procedures; 5) financial
statements and schedules; and 6) statistical tables, supplementary comments and
recommendations. The auditors signature follows 3). The Town is required to have
an annual audit conducted by qualified certified public accountants.
Authorized Positions
Employee positions which are authorized in the adopted budget.
Available (Unassigned) Fund Balance
Funds remaining from the prior year which are available for appropriation and ex-
penditure in the current year.
Balanced Budget
Arizona law (Title 42-Arizona Revised Statutes) requires the Town Council to annu-
ally adopt a balanced budget by purpose of public expense. State law defines this
balanced budget as “the primary property tax levy, when added together with all
other available resources, must equal these expenditures.” The total of proposed
expenditures will not exceed the total of estimated revenues and fund balances.
Base Budget
The ongoing expense for personnel, contractual services, commodities, and the
replacement of equipment to maintain service levels previously established by the
Town Council.
Bond
A written promise to pay a specified sum of money (called the face value or princi-
pal amount) at a specified date or dates in the future (called the maturity dates),
and carrying interest at a specified rate, usually paid periodically. The difference
Glossary
AS-BO
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between a bond and a note is that a bond is issued for a longer period and re-
quires greater legal formality.
Bonds are primarily used to finance capital projects. The most common types of
bonds are:
General Obligation (GO) Bond: This type of bond is secured by the full faith,
credit, and taxing power of the municipality.
Revenue Bond: This type of bond is secured by the revenues from a specific
source such as gas taxes or water revenues.
Bond Rating
A judgment of credit quality based on detailed analysis of specific data given to an
entity by a rating agency such as Moody’s Investors Service, Standard and Poor’s
Corporation and Fitch’s Investors Service. Factors that are evaluated in determin-
ing bond ratings include an entity’s ability to raise taxes and the relative size and
diversity of an entity’s economic base.
Bond Refinancing
The payoff and re-issuance of bonds to obtain better interest rates and/or bond
conditions.
Budget
A financial plan of estimated expenditures and anticipated resources adopted for a
specific period of time outlining a plan for achieving council goals and objectives.
Budget Amendment
A change of budget appropriation between expenditure accounts which does not
change the legal spending limit adopted by Town Council.
Budget Calendar
The schedule of key dates which a government follows in the preparation and
adoption of the budget.
Budgetary Basis of Accounting
The basis of accounting used to estimate financing sources and uses in the budget.
The method used to determine when revenues and expenditures are recognized
for budgetary purposes. This basis generally takes one of three forms: GAAP,
cash, or modified accrual.
Budgetary Control
The control or management of a government in accordance with the approved
budget for the purpose of keeping expenditures within the limitations of available
appropriations and resources.
Capital Assets
Assets of significant value and having a useful life of several years. Capital assets
are also called fixed assets.
Glossary
BO-CA
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Capital Budget
A spending plan for improvements to, or acquisition of, land, facilities and infra-
structure that balances revenues and expenditures, specifies the sources of reve-
nues, and lists each project or acquisition. Normally a capital budget must be ap-
proved by the legislative body. The capital budget and accompanying appropria-
tion ordinance may be included in a consolidated budget document that has a sec-
tion devoted to capital expenditures and another to operating expenditures. Alter-
natively, two separate documents may be prepared – one for the capital budget
and one for the operating budget.
Capital Expenditure
A capital expenditure is made when purchasing a fixed asset having a value of
$10,000 or more and a useful life of more than one year.
Capital Improvement Program
A plan for capital outlay to be incurred each year over a fixed number of years to
meet capital needs arising from the Town’s long-term needs.
Capital Improvement Project
Expenditures for the construction, purchase or renovation of Town facilities or
property that have a value greater than $50,000.
Capital Outlay
Expenditures resulting in the acquisition of or addition to the Town’s fixed assets
with a value of $10,000 or more and a useful economic lifetime of more than one
year.
Capital Project Carryover
An approved Capital Project that was not completed in the fiscal year and, there-
fore, was budgeted again in the current fiscal year in order to finish the project.
Capital Projects Funds
Capital project funds are used to account for and report financial resources that
are restricted, committed, or assigned to expenditure for capital outlays, including
the acquisition or construction of capital facilities and other capital assets. Capital
projects funds exclude those types of capital related outflows financed by proprie-
tary funds or for assets that will be held in trust for individuals, private organiza-
tions, or other governments.
Cash Basis of Accounting
The basis of accounting in which transactions are recognized only when cash
amounts are increased or decreased.
Community Facilities District (CFD)
A separate legal entity established by the Town which allows for financing of public
improvements and services.
Glossary
CA-CO
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Comprehensive Annual Financial Report (CAFR)
The official annual financial report of the Town. The CAFR represents manage-
ment’s report to the Town Council, constituents, investors and creditors.
Contingency/Reserve
An amount, a budgetary reserve/contingency, set aside as available, with Town
Council approval, to cover unforeseen expenditures, emergency expenditures, or
revenue shortfalls.
Debt Limit
Statutory or constitutional limit on the principal amount of debt that an issuer may
incur (or that it may have outstanding at any one time).
Debt Management
Negotiate and manage issuance of bonds and refunding.
Debt Ratio
Total debt divided by total assets.
Debt Service
The cost of paying principal and interest payments on outstanding bonds according
to a predetermined payment schedule.
Debt Service Fund
One or more funds established to account for revenues used to repay the principal
and interest on debt.
Deficit
The excess of an entity’s liabilities over its assets or the excess of expenditures or
expenses over revenues during a single accounting period.
Department
A functional group of the Town with related activities aimed at accomplishing a
major Town service or program.
Depreciation
An accounting transaction which spreads the purchase cost of an asset across its
useful life. Alternatively, expiration in the service life of capital assets attributable
to wear and tear, deterioration, action of the physical elements, inadequacy or ob-
solescence.
Development Fees
Those fees and charges generated by building, development, and growth in the
Town.
Glossary
CO-DE
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Distinguished Budget Presentation Awards Program
A voluntary awards program administered by the Government Finance Officers As-
sociation of the United States and Canada to encourage governments to prepare
effective budget documents.
Division
A grouping of related activities within a particular Department (example, Senior
Services is a Division of Community Services).
Employee (or Fringe) Benefits
Contributions made by a government to meet commitments or obligations for em-
ployee fringe benefits. Included are the government’s share of costs for the vari-
ous retirement, medical and life insurance plans.
Encumbrance
The formal accounting recognition of appropriated or committed funds to be set
aside for a future expenditure. To encumber funds means to set aside or commit
funds for a specified future expenditure. For budgetary purposes, encumbrances
are considered expenditures.
Estimated Revenue
The amount of projected revenue to be collected during the fiscal year.
Expenditure
A net decrease in financial resources. Expenditures include operating expenses
which require the use of current assets. If accounts are kept on the accrual basis,
this term designates total charges incurred, whether paid or unpaid. If they are
kept on the cash basis, the term covers only actual disbursements for these pur-
poses.
Expenditure Limitation
An amendment to the Arizona State Constitution that limits annual expenditures of
all municipalities. The Economic Estimates Commission, based on population
growth and inflation, sets the limit. All municipalities have the option of Home Rule
where the voters approve a four-year expenditure limit based on revenues re-
ceived.
Expenses
Charges incurred (whether paid immediately or unpaid) for operations, mainte-
nance, interest or other costs.
Financial Plan
A summary by fund of planned revenues, expenditures, operating transfers, re-
serves, and fund balances.
Glossary
DI-FI
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Fiscal Policy
A government’s policies with respect to revenues, spending, and debt manage-
ment as these relate to government services, programs and capital investment.
Fiscal policy provides an agreed-upon set of principles for the planning and pro-
gramming of government budgets and their funding.
Fiscal Year
Any period of twelve consecutive months establishing the beginning and the end-
ing of financial transactions. For the Town of Fountain Hills, this period begins July
1 and ends June 30.
Fixed Assets
Assets of a long-term character which are intended to continue to be in use or
kept for more than one year and of a monetary value greater than $10,000.
Full Faith and Credit
A pledge of a government’s taxing power to repay debt obligations.
Full-Time Equivalent Position (FTE)
A position converted to the decimal equivalent of a full-time position based on
2,080 hours per year. For example, a part-time typist working for 20 hours per
week would be equivalent to a 0.5 FTE.
Fund
An independent fiscal and accounting entity with a self-balancing set of accounts
recording cash and other financial resources, together with all related liabilities
and changes in these assets and liabilities.
Fund Balance
The excess of the assets of a fund over its liabilities, reserves and carryovers. A
balance or carryover that occurs when actual revenues exceed budgeted revenues
and/or when actual expenditures are less than budgeted expenditures.
GAAP (Generally accepted accounting principles)
Uniform minimum standards for financial accounting and recording encompassing
the conventions, rules, and procedures that define accepted accounting principles.
General Fund
The major fund in most governmental entities. While other funds tend to be re-
stricted to a single purpose, the General Fund is a catch-all for general govern-
ment purposes. The General Fund contains the activities commonly associated
with municipal government, such as police and fire protection, parks and recrea-
tion.
General Obligation Bonds
This type of bond is backed by the full faith, credit and taxing power of the gov-
ernment. Bonds that finance a variety of public projects. The repayment of these
bonds is usually made from secondary property tax revenues.
Glossary
FI-GE
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General Plan
A plan approved by the Town Council that provides the fundamental policy direc-
tion and guidance on development decisions in the Town.
Goal
A statement of broad direction, purpose, or intent based on the needs of the com-
munity. A goal is general and timeless.
Governmental Funds
Governmental Funds are those through which most governmental functions of the
Town are recorded. Revenues are recognized as soon as they are both measurable
and available. Expenditures generally are recorded when a liability is incurred ex-
cept for unmatured interest on debt and certain similar obligations, which should
be recognized when due.
Grants
A contribution by a government or other organization to support a particular func-
tion. Grants may be classified as either operational or capital, depending upon the
grantee.
Indirect Cost
A cost necessary for the functioning of the organization as a whole, but which can-
not be directly assigned to one service.
Infrastructure
The physical assets of a government (e.g. streets, public buildings, parks, etc.)
Interfund Transfers
The movement of monies between funds of the same governmental entity.
Intergovernmental
Refers to transactions between different levels of government, e.g. city, county,
state and federal.
Intergovernmental Revenue
Funds received from federal, state, and other local government sources in the
form of grants, shared revenues, and payments in lieu of taxes.
Lapsing Appropriation
An appropriation made for a certain period of time, generally for the budget year.
At the end of the specified period, any unexpended or unencumbered balance
lapses or ends, unless otherwise provided by law.
Levy
The total amount to be raised by general property taxes for purposes specified in
the property tax levy motion.
Glossary
GE-LE
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Levy Rate
The amount of tax levied for each $100 of assessed valuation.
Liability
Indebtedness of a governmental entity, such as amounts owed to vendors for ser-
vices rendered or goods received, and principal and interest owed to bondholders.
These amounts are debts or legal obligations which must be paid at some future
date.
Line-item Budget
A budget prepared along departmental lines that focuses on what is to be bought.
Long-term Debt
Debt with a maturity of more than one year after the date of issuance.
Modified Accrual Basis of Accounting
The basis of accounting used by governmental-type funds. Under this basis, reve-
nues are recognized when they become both “measurable” and “available” to fi-
nance expenditures of the current period.
Municipal Property Corporation (MPC) Bond
Bonds that are backed by the excise taxes of the Town including local sales tax,
franchise tax, State Shared sales tax, and motor vehicle in-lieu tax. The MPC is a
non-profit corporation established for the purpose of issuing debt to purchase mu-
nicipal facilities, which it leases to the Town.
Nonrecurring/One-Time Appropriation
An appropriation made for one-time items or projects. Examples include capital or
major equipment purchases, special studies, and information technology upgrades.
Object Detail
Analysis of obligations and expenditures according to the types of services or other
items involved, e.g. personal services, supplies, materials, equipment, as distin-
guished from the purpose for which such obligations are incurred. An expenditure
classification, referring to the lowest and most detailed level of classification, such
as electricity, office supplies, asphalt, and furniture.
Objectives
Something to be accomplished in specific, well-defined, and measurable terms and
that is achievable within a specific time frame. The achievement of the objective
advances an organization toward a corresponding goal.
Obligations
Amounts which a government may be legally required to meet out of its resources.
They include not only actual liabilities, but also encumbrances not yet paid.
Glossary
LE-OB
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Operating Budget
Plans of current expenditures and the proposed means of financing them. The an-
nual operating budget is the primary means by which most of the financing of ac-
quisitions, spending, and service delivery activities of the Town are controlled.
Operating Expenses
The cost for personnel, materials, and equipment required for a department to
function.
Operating Impacts
Operating impacts are the additional, incremental revenues or costs associated
with the project—any new cost or revenue streams resulting from the project less
existing expenditures and revenues where applicable. These impacts include main-
tenance expenses, utility and personnel expenses, revenues from project-specific
construction spending and operating revenues.
Operating Revenue
Funds that the government receives as income to pay for ongoing operations. The
revenue includes such items as taxes, fees from specific services, interest earn-
ings, and grant revenues. Operating revenues are used to pay for day-to-day ser-
vices.
Ordinance
A formal legislative enactment by the Town Council.
Organization Unit (Org)
A budget format that assigns expenditures by department level, without specifica-
tion as to what the funding level is for specific programs.
Pay-as-you-go Basis
A term used to describe a financial policy by which capital outlays are financed
from current revenues rather than through borrowing.
Performance Based Budget
The Performance Based Budget is a customer based, performance driven, results
oriented budget system based on Outcome Management. Outcome Management is
a management approach that focuses on the results achieved when providing a
service.
Performance Indicators
Specific quantitative and qualitative measures of work performed as an objective
of specific departments or programs. Measurement of service performance indica-
tors that reflect the amount of money spent on services and the resulting out-
comes at a specific level of services provided.
Performance Measurement
Statistical indicators that permit program evaluation to be conducted in a budget-
ary context.
Glossary
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Performance Target
Percentage or number for each program performance measure that will be the de-
sired level of performance for the upcoming budget period.
Program
A functional grouping of departmental expenditures or activities which are directed
toward a common purpose, consistent over time and meet the following criteria:
comprehensive, distinctive, practical, and clear. Activities performed by one or
more organizational units for the purpose of accomplishing a function for which the
Town is responsible.
Program Budgeting
An approach to budget formulation and appropriations that identifies programs or
activities, rather than line items, as the primary budget units, and presents infor-
mation on program missions, goals and effectiveness. This information intends to
aid in understanding the broader policy implications of funding decisions and the
expected results of services to be carried out by programs.
Property Tax
The total property tax levied by a municipality. Arizona’s municipal property tax
system is divided into a primary and secondary tax rate. The rate is expressed as
dollars per $100 of assessed valuation.
Primary Property Tax Rate
Arizona statute limits the primary property tax levy amount and municipalities
may use this tax for any purpose.
Reserve
An account used to segregate a portion of a fund balance to indicate that it is not
available for expenditure, or it is legally set aside for a specific future use.
Resolution
A special or temporary order of the Town Council. Requires less formality than an
ordinance or statute.
Resources
Total amounts available for appropriation including estimated revenues, bond/loan
proceeds, fund transfers, and beginning fund balances.
Revenue
Amounts received by government from sources including taxes, fines, fees, grants,
or charges for services, which can be used to finance government operations or
capital assets. These amounts increase the net assets of the government. For
those revenues which are recorded on an accrual basis, this term designates addi-
tions to assets which (a) do not increase any liability, (b) do not represent recov-
ery of an expenditure, and (c) do not represent the cancellation of certain liabili-
ties without a corresponding increase in other liabilities or a decrease in assets.
Glossary
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Revenue Bonds
Bonds whose principal and interest are payable exclusively from earnings of a
revenue generating fund.
Secondary Property Tax Rate
Arizona statute does not limit the secondary tax levy amount and municipalities
may only use this levy to retire the principal and interest or redemption charges
on bonded debt.
Service Level
Services or products which comprise actual or expected output of a given pro-
gram. Focus is on results, not measures of workload.
Sinking Fund
A means of repaying funds that were borrowed through a bond issue. The issuer
makes periodic payments to a trustee who retires part of the issue by purchasing
the bonds in the open market.
Special Revenue Fund
Accounts for the proceeds of specific revenue sources that are legally restricted to
expenditure for specific purposes.
State Shared Revenue
Includes the Town’s portion of State sales tax revenues, State income tax receipts,
and motor vehicle in-lieu taxes.
Strategic Plan
The Strategic Plan defines the Town’s strategy, or direction, and assists Town
management in making decisions on the allocation of personnel and resources.
Structural Deficit
Structural deficits occur when growth in spending needed to maintain current ser-
vices and growth in revenues from current taxes and other revenue sources are
inconsistent.
Supplemental Appropriation
An additional appropriation made by the governing body after the budget year has
started to cover unforeseen events, projected over expenditures, or to replace
revenue shortfalls.
Tax Levy
The total amount of the general property taxes collected for purposes specified in
the Tax Levy Ordinance.
Tax Rate
The amount of tax levied for each $100 of assessed valuation.
Glossary
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Taxes
Compulsory charges levied by a government for the purpose of financing services
performed for the common benefit of the people. This term does not include spe-
cific charges made against particular persons or property for current or permanent
benefit, such as special assessments.
Transfer
Movement of resources between two funds. Example: An interfund transfer would
include the transfer of operating resources from the General Fund to the Streets
Fund.
Unassigned Fund Balance
The portion of a fund’s balance that is not restricted or committed for a specific
purpose and is available for general appropriation.
Unencumbered Balance
The amount of an appropriation that is neither expended nor encumbered; essen-
tially the amount of money still available for future purposes.
User Fees
The fee charged for the direct receipt of a public service to the party or parties
who benefit from the service.
Valley
The area represented by the Greater Phoenix Metropolitan area. Phoenix is also
know as the Valley of the Sun.
Working Capital
A financial metric which represents the amount of day-to-day operating liquidity
available. Also known as operating capital, it is calculated as current assets minus
current liabilities.
Working Cash
The excess of readily available assets over current liabilities.
Glossary
TA-WO
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Acronyms
Acronyms
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ABC-American Base Course
AC-Asphaltic Concrete
ACA-Arizona Commerce Authority
ACMA-Arizona City Manager’s Association
ADA-Americans with Disabilities Act
ADEQ-Arizona Department of Environmental Quality
ADOG-Association of Dog Owners Group
ADOT-Arizona Department of Transportation
ADWR-Arizona Department of Water Resources
AGIC-Arizona Geographic Information Council
AICP-American Institute of Certified Planners
AOC-Administrative Office of the Courts
APA-American Planning Association
APRA-American Parks & Recreation Association
APWA-American Public Works Association
ARRA-American Recovery and Reinvestment Act of 2009
ARS-Arizona Revised Statutes
ASCE-American Society of Civil Engineers
AZBO-Arizona Building Officials
AZDOR-Arizona Department of Revenue
AZDOT-Arizona Department of Transportation
AZ POST-Arizona Peace Officer Standards and Training Board
Acronyms
Acronyms
AA-AZ
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BGC-Boys and Girls Club
BRE-Business Retention and Expansion
BVAC-Business Vitality Advisory Council
CAD-Computer-Aided Design
CAFR-Comprehensive Annual Financial Report
CARE-Crisis Activated Response Effort
CELA-Code Enforcement League of Arizona
CFD-Community Facilities District
CIP-Capital Improvement Program
CMAQ-Congestion Mitigation and Air Quality
cu. yd.-Cubic Yard
EMCFD-Eagle Mountain Community Facilities District
EMMA-Electronic Municipal Market Access
EOC-Emergency Operations Center
EPIC-TBI-Excellence in Prehospital Care-Traumatic Brain Injury
FEMA-Federal Emergency Management Administration
FHUSD-Fountain Hills Unified School District
FTE-Full Time Equivalent
FY-Fiscal Year
GAAP-Generally Accepted Accounting Principles
GADA-Greater Arizona Development Authority
GASB-Governmental Accounting Standards Board
GFOA-Government Finance Officers Association
GIS-Geographical Information System
Acronyms
BG-GI
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GO-General Obligation
GPEC-Greater Phoenix Economic Council
HDM-Home Delivered Meals
HPE-Hillside Protection Easement
HURF-Highway User Revenue Fund
HVAC-Heating, Cooling, and Air Conditioning
ICMA-International City/County Management Association
ICSC-International Council of Shopping Centers
ID-Improvement District
IGA-Intergovernmental Agreement
IIP-Infrastructure Improvement Plan
ISO-International Standards Organization
IT-Information Technology
ITS-Intelligent Transportation System
ln. ft.-Lineal (Linear) Feet
LTAP-Local Technical Assistance Program
LTAF-Local Transportation Assistance Fund
MAG-Maricopa Association of Governments
MCFCD-Maricopa County Flood Control District
MCSO-Maricopa County Sheriff’s Office
MH-Manhole
MHz-Megahertz
MPC-Municipal Property Corporation
MSRB-Municipal Securities Rulemaking Board
Acronyms
GO-MS
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NACSLB-National Advisory Council on State and Local Budgeting
NRPA-National Recreation and Park Association
PC-Portland Cement
PUD-Planned Unit Developments
PTO-Parent Teacher Organization
RFP-Request for Proposal
RFQ-Request for Quotation
RPM-Reflective Pavement Marker
RPTA-Regional Public Transit Agency
SEC-Securities and Exchange Commission
sq. ft.-Square Feet
sq. yd.-Square Yard
SR-State Route
STORM-Stormwater Outreach for Regional Municipalities
V-Volt
VHF-Very High Frequency
VOIP-Voice Over Internet Protocol
VRF-Vehicle Replacement Fund
Acronyms
NA-VR
Town of Fountain Hills
16705 E. Avenue of the Fountains
Fountain Hills, Arizona 85268
480-816-5100
www.fh.az.gov
- facebook.com/TownofFountainHills
- twitter.com/fhazgov