HomeMy WebLinkAboutFY12 Adopted BudgetThe Height of Desert Living 1
TOWN OF FOUNTAIN HILLS
ARIZONA
FISCAL YEAR 2011-2012
ADOPTED BUDGET
Take Pride Day 2010 Art Walk
The Height of Desert Living 2
The Height of Desert Living 3
TABLE OF CONTENTS
INTRODUCTION
Budget Message 6
Community Profile 18
Town Council 30
FINANCIAL OVERVIEW
Financial Policies 39
Budget Highlights 56
Revenue Summary 66
Expenditure Summary 83
Budget Process & Schedule 92
OPERATING BUDGETS
Operating Budgets 99
Mayor & Town Council 101
Municipal Court 109
Administration 114
Town Manager 122
Town Clerk 125
Human Resources 129
Finance 132
Information Technology 136
Economic Development (Gen Fund) 139
Legal 142
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TABLE OF CONTENTS
Development Services 144
Building Safety 151
Code Compliance 154
Engineering 157
Facilities 160
Mapping & Graphics 164
Planning 167
Community Services 170
Community Center 178
Parks 181
Recreation 186
Seniors 189
Law Enforcement 192
Fire & Emergency Medical 197
SPECIAL FUNDS
Special Revenue Funds 203
Streets 205
Excise Tax Fund 210
Debt Service Funds 213
Tax Levy 218
CAPITAL IMPROVEMENT PROGRAM
Capital Improvement Program 219
Capital Projects Summary 229
Capital Projects Information Sheets 233
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TABLE OF CONTENTS
VEHICLE REPLACEMENT PROGRAM
Policy & Procedure 302
Vehicle List 307
SCHEDULES
Comprehensive Fee Schedule 310
Authorized Positions 324
Resolution No. 2011-20 & Exhibit A 328
Pavement Management Map 336
Development Services Unfunded List 338
Glossary 341
Acronyms 350
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BUDGET MESSAGE
Honorable Mayor
and Town Council:
I am pleased to submit the Operating Budgets for the Town of Fountain Hills for the
fiscal year beginning on July 1, 2011, and ending June 30, 2012 (FY2012). This
budget is balanced and designed to convey to the public a budget message that articu-
lates priorities and issues for the upcoming fiscal year. The budget also highlights any
issues facing the staff in developing the budget, as well as short-term financial and op-
erational policies that were instrumental in guiding the development of the annual
budget. Although each fund should be viewed individually, the Town’s proposed total
budget, including all funds, is estimated at $38.3M in expenditures, with projected
revenues of $32.0 million (reserves in the capital projects fund will be used to fund
some projects). Although the proposed resources are higher than last fiscal year’s
projection, it is important to note that the budget includes the use of one-time re-
sources such as stimulus and grant funds. These funds cannot be relied upon for on-
going operations of the Town.
The budget process involves participation of members of the Executive Budget Com-
mittee consisting of Administrative staff, the Town Manager, a member of the Town
Council and the Mayor. The committee was assigned the task of prioritizing expendi-
ture requests to meet the Council goals and provide a sustainable level of service with
the resources available. This budget is the product of that process and accomplishes
that goal. The primary focus of the proposed budget is usually the operating, or Gen-
eral Fund, the Town’s largest fund, which supports basic services. With the economic
downturn came declining revenues. Developing the proposed budget, therefore, re-
quired making choices to achieve a budget that balances the available resources with
the Council goals, while maintaining a level of service to support a high quality of life
in Fountain Hills.
Budget Message
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The sources of funds included in the budget total $32.0 million, with the major components
reflected in the table below:
Actual Actual Projected Budget
General Fund $14.8M $13.5M $12.6M $12.6M
Highway User Fund $1.8M $1.6M $1.3M $1.2M
Excise Tax $522K $286K $270K $272K
Development Fees $134K $245K $89K $93K
Debt Service $2.8M $3.3M $2.7M $2.3M
Special Revenue Fund $657K $266K $5.5M $1.5M
Capital Projects Fund $3.7M $1.0M $4.5M $14.1M
GRAND TOTAL REVENUE $24.4M $20.2M $27.0M $32.0M
The Financial Overview section provides additional detailed information on planned reve-
nues.
Budget Message
General Fund
40%
HURF/Streets Fund
4%
Excise Tax Fund
1%
Special Revenue
Fund
5%
Debt Service
7%
Capital Projects
44%
TOWN OF FOUNTAIN HILLS
REVENUES BY FUND
(in millions)
TOTAL ALL FUNDS
$32.0M
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Actual
FY2009
Actual
FY2010
Projected
FY2011
Budget
FY2012
General Fund $14.8M $13.4M $12.6M $12.6M
Highway User Fund $2.0M $1.6M $1.3M $1.3M
Excise Tax $766K $119K $573K $211K
Development Fees $608K $134K $0 $70K
Debt Service $3.2M $3.3M $2.9M $5.5M
Special Revenue Fund $652K $252K $5.5M $1.5M
Capital Projects Fund $4.2M $1.2M $6.4M $17.1M
GRAND TOTAL EXPENDI-
TURES
$26.2M $20.1M $29.5M $38.3M
Adopted budget expenditures total $38.3 million. The budget includes $14.1 million to
support daily operations and services, with the remaining $24.2 million for debt, grants
and capital projects. The following table shows expenses by fund:
The Financial Overview section provides additional detailed information on planned expen-
ditures.
Budget Message
General Fund
33%
HURF/Streets Fund
3%
Excise Tax Fund
1%
Special Revenue Fund
4%
Debt Service Fund
14%
Capital Projects Fund
45%
TOWN OF FOUNTAIN HILLS
EXPENDITURES BY FUND
(in millions)
TOTAL ALL FUNDS
$38.3M
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Long-Term Concerns and Issues
The primary long-term issues that the Town of Fountain Hills is facing are:
Prolonged economic recession leading to foreclosed properties
Aging infrastructure
Decreased proportionate share of State Shared revenues due to increased population of
surrounding communities
Lack of sustainable or diversified revenue base
Dependence upon State Shared revenues
Business attraction and retention
Implementation of a Downtown Vision Plan
Strategic Goals and Priorities
Fountain Hills developed its first Strategic Plan in 2005 through a citizen-driven planning
process. Strategic Plan 2006-2010 outlined strategic priorities for implementation through
2010. Strategic Plan 2006-2010 also established the Strategic Planning Advisory Commis-
sion (SPAC), a Council-appointed body intended to foster implementation of the Strategic
Plan.
At the beginning of 2009, SPAC recognized the need to update the Strategic Plan. In the
spring, SPAC Commissioners initiated a reconnaissance effort to learn from the public and
stakeholders the successes of Strategic Plan 2006-2010 and to identify opportunities for
the update. Over the course of the next year, SPAC led a grassroots engagement effort to
update the Strategic Plan. In May 2010, Council adopted the revised Strategic Plan.
Our Vision
Fountain Hills is a distinctive community designed to invigorate the body, mind and spirit,
and strives to:
Be stewards of this unique enclave, dedicated to preserving the environment and visual
aesthetic and to living in balance with the Sonoran Desert;
Champion the diversity of experiences our residents bring to our community and rely
on this depth of experience to innovatively address our challenges;
Be economically sustainable and anchor our vitality in an active, vibrant town core that
serves us culturally, socially and economically; and,
Be civic-minded and friendly, taking responsibility for our Town’s success by building
partnerships and investing our talent and resources.
Budget Message
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Civility
Our Pledge Build a community in which all can feel valued, welcome and as though they
belong.
Strategic Directions
• C 1 Practice the art of civility in all public settings and encourage those around you to do
the same.
• C 2 Support community events and activities that create opportunities to build commu-
nity and friendship.
• C 3 Genuinely solicit and consider public and stakeholder feedback as part of the decision
making process.
• C 4 Be the friendliest place in the Valley.
Environmental Stewardship
Our Pledge Preserve the natural beauty that surrounds us and protect it so future genera-
tions can enjoy it.
Strategic Directions
• ES 1 Educate residents about our environment to increase awareness and promote stew-
ardship.
• ES 2 Protect and enhance natural infrastructure, including native vegetation, terrain and
open space.
• ES 3 Explore and implement new technologies and opportunities that will minimize noise,
air and light pollution and reduce energy consumption.
• ES 4 Promote water conservation and identify ways to use of this precious desert re-
source wisely.
• ES 5 Protect selected view sheds from development and other manmade obstructions.
• ES 6 Improve access to the Sonoran Desert experience.
Civic Responsibility
Our Pledge Take responsibility for our community’s future and foster opportunities for all
residents to participate fully in our community through accessible, responsive leadership.
Strategic Directions
• CR 1 Foster an environment of accessible, responsive governance.
• CR 2 Discover, recognize and utilize the talents of our citizens and use these assets to
address community needs.
• CR 3 Foster a culture of public service and volunteerism.
• CR 4 Implement a comprehensive communications plan to encourage informed citizen
participation in civic life.
Budget Message
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• CR 5 Support and develop programs that educate and involve our youth in community
governance.
• CR 6 Evaluate customer satisfaction with Town services on a regular basis and implement
appropriate service improvements.
• CR 7 Communicate the role of local government and clearly define the trade-offs be-
tween service levels and amenities and the associated costs so residents can make in-
formed choices.
Education, Learning and Culture
Our Pledge Support quality, lifelong learning opportunities and cultural assets that enrich
our lives.
Strategic Directions
• ELC 1 Partner with Fountain Hills’ schools and other institutions to develop quality educa-
tional programming and opportunities.
• ELC 2 Support partners in providing arts and cultural opportunities and amenities.
• ELC 3 Promote and celebrate cultural diversity.
• ELC 4 Position the community’s arts and cultural businesses, venues and amenities as
economic drivers integrated into the Town’s comprehensive economic strategy.
ELC 5 Encourage access to higher learning opportunities or the establishment of an edu-
cational or training campus within our community.
Economic Vitality
Our Pledge Maintain a strong commitment to financial stability and local control, and will
promote economic growth that leverages Fountain Hills’ assets by building a dynamic, di-
verse economy that supports our community’s needs and promotes successful businesses.
Strategic Directions
• EV 1 Develop a comprehensive economic development strategy for the Town’s future and
work with our partners to forward economic growth and awareness.
• EV 2 Develop and maintain a balanced, equitable, sustainable and local financing struc-
ture to support the Town’s core government services at desired service levels.
• EV 3 Promote a mixed use core where residents can live, work, learn and play in an ur-
ban village setting, as depicted in the Downtown Area Specific Plan (Downtown Vision Mas-
ter Plan).
EV 4 Promote retention, expansion and relocation of quality businesses.
EV 5 Promote Fountain Hills as a visitor destination.
EV 6 Identify a slate of economic development tools and strategies (including tax incen-
tives, fee abatements, etc.) to stimulate economic growth.
• EV 7 Identify areas for redevelopment, revitalization or reuse.
Budget Message
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EV 8 Promote unique and vibrant neighborhood and business districts.
Recreational Opportunities and Amenities
Our Pledge Make Fountain Hills a pedestrian- and bicycle-friendly community by contrib-
uting to healthy lifestyles, providing recreational and physical exercise opportunities to citi-
zens, and taking advantage of Fountain Hills’ closeness to the Sonoran Desert.
Strategic Directions
• R 1 Offer a wide range of cost-effective and accessible programs and services for all ages
to promote a healthy and active community.
• R 2 Provide an interconnected, multi-use trail and bicycle system that promotes active
living, physical activity, education and appreciation of our parks and natural resources.
• R 3 Support local organizations in providing affordable quality programs to promote rec-
reational, sports, fitness and wellness programs for all ages.
R 4 Support community events and activities that create opportunities to build commu-
nity and neighborhood identity.
Maintain and Improve Community Infrastructure
Our Pledge Maintain and improve our infrastructure to ensure a high quality living experi-
ence, enhance economic opportunities, and support and protect property values and com-
munity investments.
Strategic Directions
• I 1 Maintain a 5-year capital improvements plan that includes programmed maintenance
projects.
• I 2 Lower the reliance on state revenues by developing a locally controlled, reliable fund-
ing source for infrastructure maintenance.
• I 3 Maintain a current condition assessment of all roadways and sidewalks and prioritize
and implement maintenance efforts to minimize costly reconstruction.
• I 4 Partner with local civic and social organizations to assist in amenity upkeep and main-
tenance.
• I 5 Explore ways to reduce wear and tear on the transportation system including transit
options and limiting of truck traffic.
• I 6 Coordinate closely with downtown development efforts to ensure adequate infrastruc-
ture is planned and amenities identified and programmed.
• I 7 Maintain an up-to-date impact fee structure and equitable development agreements
to ensure new growth is not a burden on existing residents and businesses.
• I 8 Periodically meet with other community service providers to do joint planning and en-
sure that service providers can accommodate new customers resulting from growth with-
out compromising service levels to existing residents and businesses.
Budget Message
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• I 9 Build a protected fund to finance the major periodic maintenance of community facili-
ties.
Public Safety, Health and Welfare
Our Pledge Protect the health and safety of our community and promote a high quality
life.
Strategic Directions
• P 1 Promote and enhance community-based partnerships in crime prevention, fire and
emergency preparedness.
• P 2 Reduce risk and increase safety through “community policing” and community-based
fire prevention programs.
• P 3 Ensure appropriate service levels for public safety.
• P 4 Explore health and welfare opportunities, including the creation of a small hospital or
a niche health-related service cluster.
• P 5 Support health and wellness instruction throughout the community.
Budget Message
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Short Term Goals and Initiatives
Due to the protracted recession, staff has taken a very conservative outlook when project-
ing FY2011-12 revenues and have made deep cuts in expenditures while trying to accom-
plish the Council’s goals. Under the proposed budget, operating revenues for FY2011-12
are projected to decrease compared to the FY10-11 primarily due to a drop in State Shared
Revenues of $0.6 million. The State income tax is shared among cities and towns based
on population and based on corporate and personal income tax from two years prior.
Therefore, it is expected that this source of revenue will continue to decline for the next
two years based on the recession and global economy. Revenues from construction re-
lated permits are anticipated to remain flat during FY2012; residential permits have de-
clined 90% since FY2007.
By addressing our problems early, and by observing prudent fiscal practices, the Town has
minimized our financial exposure going forward. Nevertheless, the General Fund budget
process has been challenging for the staff and budget committee to accommodate the de-
crease in available resources. In order to balance the budget, not only for the upcoming
fiscal year but for the foreseeable future, the budget committee and staff worked together
with a plan that maintains as much of the service level as possible with minimized impact
on citizens.
The principal issues facing the Town Council in developing the FY2012 budget are:
The 2010 census counted 2,003 less (8%) residents in Fountain Hills than the 2005
census; shared revenues are distributed based on census data
The surrounding communities experienced high population growth which dilutes the
distribution of shared revenues to communities with little or no growth
The Town borders two Indian reservations, the City of Scottsdale and McDowell Moun-
tain Regional Park restricting any opportunities for expanding borders
Steps that the Town is taking to deal with the fiscal issues are:
Reduce transfer from the General Fund to the Municipal Property Corporation for annual
bond payments (there is sufficient surplus to continue to make the payments)
Use of reserves to retire debt on Town Hall
Proposal for voter initiative on $29.6M in road bonds for first phase of an updated
pavement management program
Support Phase I of Downtown Vision Plan (planting trees in downtown and Fountain
Park) being provided by donations and volunteers
Proposal for increasing the local sales tax for telecommunications (which was not im-
plemented)
Budget Message
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Priorities and Issues for FY11-12
To frame the many decisions that have laid the foundation for projections contained in the
FY2012 budget, it is necessary to reflect briefly on the past fiscal year. For Fountain Hills,
2010 began with no expectation of an economic recovery but rather a further decline in
revenues. The local economy has shown signs of a fragile but sustained recovery. The lo-
cal retail sales tax receipts have slowly returned to FY2008 levels and restaurant/bar activ-
ity has increased 9.8% over the prior year.
In developing the proposed budget, Town staff follows a zero-based approach, leading to a
focused review of services delivered by the Town, increased scrutiny of expenditures, and
prioritization of programs to be funded using limited resources. This analysis is made
more effective with the introduction in FY2009 of new software to implement program
budgeting. Additionally, the Town remains committed to funding one-time capital projects
with one-time revenue sources, such as construction related revenues and surplus General
Fund revenues. Ongoing operating costs should be funded with stable and reliable revenue
sources.
During the slowdown, we used the opportunity to restructure the organization for more ef-
ficiency, evaluate core services and better connect with our neighborhoods and citizens by
concentrating on our core missions as defined by the Mayor and Town Council. The chart
below is a historical look at past year General Fund revenues.
Change in priorities:
The challenges of prior years were re-
lated to the national economy; how-
ever, the economy appears to be ex-
periencing a fragile recovery. The loss
of population has created an unantici-
pated loss in operating revenue of an
estimated $915,000 (6% in the Gen-
eral Fund and 17% in the Highway
User Revenue Fund).
New priorities for FY2012 developed
by the Town Council during their an-
nual retreat are:
A focus on the 2010 strategic plan priorities which reflects the desires of the commu-
nity; residents identified the Town’s fiscal sustainability as the Strategic Plan 2006-
2010’s key focus. It is the principal recommendation of the Strategic Plan that Council
re-initiate a process to review and recommend a financing structure and implement
policies by which the Town’s financial sustainability can be achieved.
Creating a comprehensive citizens’ communications strategy which encourages citizen
participation in Town events and governance
Explore and implement new technologies and strategies to reduce noise, air and light
Budget Message
$16.9 $16.7
$14.8
$13.5
$13.1
$12.6
$10.0
$12.0
$14.0
$16.0
$18.0
FY06-07 FY07-08 FY08-09 FY09-10 FY10-11 FY11-12
General Fund Revenues
(in millions)
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pollution and energy consumption
Expand volunteer program with citizens to address community needs that the Town can
no longer afford
The 5-year capital improvement program totals $68 million, a 3.2% decrease from last
year’s program. This represents an investment in public facilities and infrastructure over
the next five years.
Economic Factors
There are indications that local retail activity has leveled off and has seen a slight increase
for the last half of the current fiscal year. Other local activity such as restaurants and tele-
communications have seen significant and sustained increases which provide signs of opti-
mism. However, construction activity continues to decline and is not anticipated to recover
until FY2015 when recently annexed land begins to develop.
The Town’s goals are long-term and address the entire organization, such as the long-term
impacts of revenue shortfalls related to the decline of construction related activity revenue
due to build-out. The long and short-term forecasts show that the Town’s operating costs
will begin to outpace revenues, and alternative revenue sources or program cuts will need
to be considered. Given the cyclical nature of the economy, it is difficult to project reve-
nues two or more years into the future with any degree of certainty. However, the long-
range forecasts serve as an early warning that the Town must continue to exercise re-
straint in its long-term fiscal planning. The Town is past its highest historic period of ex-
pansion; with an economy that is maturing and moving to a slower – and more sustainable
level of growth.
Maintenance of the Reserve Fund
During FY2009 the Town Council amended the Town’s financial policies related to Fund Bal-
ance in order to create a Rainy Day Fund (RDF). The current policy sets aside a reserve
equal to 30% of the General Fund budget to ensure that the Town can provide basic ser-
vices in the event of major emergencies. This 30% is made up of three components –
20% of the previous five years revenues, 10% of the previous five years revenues plus 30
days expenditures of the upcoming fiscal year (now classified as Rainy Day Fund). The
Rainy Day Fund is segregated from the General Fund and is programmed into the FY11-12
budget for the sole purpose of preparing for a catastrophic downturn in revenues. If util-
ized, the RDF is to be replenished through future appropriations in the General Fund at a
rate of 1% of General Fund revenue until restored.
The reserve fund is very important in retaining the Town’s Aa3 bond ratings. The Town
has not utilized any reserves to balance the budget through the end of FY2012, and it is
not anticipated that they will be necessary to balance a future year budget. Reserves in
excess of the fund balance policy are transferred to the Capital Projects fund for future ap-
propriation by the Council.
Award Program
For the past nine years the Town of Fountain Hills has been awarded the Government Fi-
nance Officers Association (GFOA) Distinguished Budget Presentation Award. This award is
presented to government entities that meet certain criteria in the presentation of their
Budget Message
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budget. This Budget Message section is designed to provide the layperson with a broad
view of the contents included in the FY2012 Fountain Hills budget, its processes, issues
and anticipated outcomes. Document sections are cited in order to guide the reader to
more in-depth information and explanation of the drivers of Fountain Hills operating budget
and capital improvement program.
A Debt of Gratitude
I would like to offer my special thanks to the Fountain Hills Mayor, Town Council members,
and the numerous commission members for their many hours of volunteer service without
which the Town could not function in the fine manner that it has over the years. This vol-
unteer core of more than 700 citizens offers Town staff a vast bank of knowledge about
subjects that contribute not only to planning for the present, but also for the future of
Fountain Hills. I would also like to thank the Town of Fountain Hills department directors
and supervisors for their diligence and great effort in preparing their departmental budg-
ets. The directors and their staff attended several sessions with the Executive Budget
Committee to justify their programs, develop cost estimates, and answer many questions.
The team’s efforts have resulted in a balanced budget, which achieves the Council’s cur-
rent goals and assists in future planning towards the vision of Fountain Hills.
Respectfully submitted,
Richard L. Davis, ICMA-CM
Town Manager
Budget Message
The Height of Desert Living 18
Community Profile
Shea Blvd at Palisades Blvd
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COMMUNITY
PROFILE
The Town of Fountain Hills is a master
planned community established in 1970
by McCulloch Properties (now MCO
Properties, Inc.). Prior to 1970 the area
was a cattle ranch and was part of one
of the largest land and cattle holdings in
Arizona. The land was purchased by
Robert McCulloch in the late 1960s and
the community designed by Charles
Wood, Jr. (designer of Disneyland in
southern California).
One of the community’s most valuable
assets is its natural beauty. Incredible
views and natural desert terrain provide
for a wide range of outdoor activities
including hiking, biking, boating and
golf. In fact, Fountain Hills contains
some of the more challenging and pic-
turesque golf courses in the State of
Arizona.
The centerpiece of Fountain Hills is our
beautiful fountain; one of the world's
tallest man-made fountains. It serves
as a focal point for the community and
attracts thousands of visitors each year.
The fountain, driven by three 600
horsepower (450kW) turbine pumps,
sprays water at a rate of 7,000 gallons
per minute though an 18-inch nozzle.
With all three pumps and under ideal
conditions, the fountain reaches 560
feet (170m) in height, though in normal
operation only two of the pumps are
used, with a fountain height of around
Community Profile
300 feet (91m). When built, it was the
world's tallest fountain and held that
record for over a decade.
Fountain Hills is home to nearly 100
pieces of publicly displayed artwork
throughout its downtown and at public
buildings. Art is a significant part of the
Town's heritage. The eight fountains
along the Avenue of the Fountains were
the beginning of the public art collec-
tion.
Bronze sculptures and fountains with
Community Profile themes ranging from
the whimsical to the serious dot the
streets and adorn the public buildings,
plazas and parks. The collection also
contains a wide variety of other art
types and media, including paintings,
stone, photography and metals. Resi-
dents and visitors are invited to wander
the streets or take the “Art Walk”
guided tour.
The Height of Desert Living 20
Located on 12,996 acres of land, Foun-
tain Hills is surrounded by the 3,500-
foot McDowell Mountains and Scottsdale
on the west, the Fort McDowell Yavapai
Nation on the east, the Salt River Pima
Maricopa Indian Community on the
south and the McDowell Mountain Re-
gional Park on the north. The elevation
is 1,520 feet at the fountain, 3,000 feet
on Golden Eagle Boulevard, and is 500
feet above Phoenix
Over the past twenty years Fountain
Hills has grown from 10,190 residents
to a town of 22,489 in 2010. Although
the rate of growth has slowed due to
the lack of available land on which to
build, the Town continues to attract
residents who are building large custom
homes to take advantage of the scenic
vistas surrounding our mountain com-
munity.
The Town offers a wide range of living
accommodations; from small condomin-
Community Profile
ium complexes to large custom homes.
Fountain Hills also offers recreational,
cultural and retirement programs that
address the needs and lifestyles of ac-
tive families as well as older adults.
The community consists of a total of
12,996 acres of property, primarily
residential and open space (9,664
acres or 74%). Of the remaining land,
3,273 acres are developable, 334 acres
are zoned commercial or industrial
(approximately 3%) and 1,466 acres
are right of way/streets (11%).
In 2006 Fountain Hills was named by
Phoenix Magazine as the best place to
live and was cited as "a welcome oasis
on the outskirts of a metropolis." The
magazine measured the quality of life
in 22 Valley communities, including a
statistical analysis of each community's
population, income, home price, crime
rate, miles to Sky Harbor Airport, and
square feet of retail. The criteria used
by the magazine in this ranking are
The Height of Desert Living 21
similar to the priorities established in
the Town's Strategic Plan. The volun-
teer spirit and high level of involve-
ment of the citizens and business rep-
resentatives were highlighted.
Fountain Hills has also earned a top ac-
colade from Business Week maga-
zine. In its February, 2009 online edi-
tion, Fountain Hills was named the
“Best Affordable Suburb” in all of Ari-
zona. The magazine evaluated suburbs
on a variety of factors but weighted af-
fordability most heavily. They also con-
sidered lifestyle (short commutes,
clean air, low crime, good weather, and
green space), the quality of schools,
and the strength of the local economy.
None of the places evaluated had
populations of more than 60,000 or
less than 5,000. Only one suburb per
state was selected.
Fountain Hills’ low population density is
Community Profile
a major reason it is such a desirable
place to live. Unlike other regions of
the Valley one can dine, play, and com-
mute, without congestion.
Fountain Hills’ land is currently devel-
oped at an average density of 1.37
dwelling units per acre for single family
homes and 6.85 units per acre for
multi-family housing.
At the end of the year there were
1,058 vacant single family lots and 62
vacant multi-family lots.
Based upon 2010 population, Fountain
Hills’ has an average of 1,106.7 people
per square mile, or 1.73 people per
acre.
The Height of Desert Living 22
Community Profile
The Height of Desert Living 23
Community Profile
The Town’s development activity peaked in 1998. In the middle of the last decade, Foun-
tain Hills saw a change in development trends, from mostly single family development to
an increasing number of multi-family complexes. Most recently, the Town has experienced
a shift from new construction to remodeling.
VALUATION OF TOWN-WIDE BUILDING PERMITS ISSUED IN DOLLARS
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Community Profile
COMMERCIAL BUILDING PERMITS ISSUED AND VALUATION
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Community Profile
FOUNTAIN HILLS SCHOOLS
Public Schools
1. Fountain Hills High School
2. Fountain Hills Middle School
3. Four Peaks Elementary School
4. McDowell Mountain Elementary School
Preschools
1. Creative Child Care Preschool
2. Here We Grow Learning Center
3. Maxwell Preschool Academy
4. Promiseland Christian Preschool
Charter School
Fountain Hills Charter School
Fountain Hills High School Four Peaks Elementary School
McDowell Mountain School Fountain Hills Middle School
The Height of Desert Living 26
Community Profile
TOWN-WIDE LAND USE
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This Page
Intentionally
Left Blank
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Community Profile
SHOPPING CENTERS
1. Northside Business District (36, 900 sf) Along the east side of Fountain Hills Blvd in the north part of town
2. Palisades Plaza (91,445 sf) Located at Fountain Hills and Palisades Blvds (Anchored by Safeway)
3. Town Center I (44,010 sf) Includes all businesses bordered by Palisades Blvd, Fountain Hills
Blvd, Avendia Vida Buena, and Avenue of the Fountains
4. Fountain Hills Plaza (140,421 sf) Located at Palisades Blvd and La Montana Drive (Anchored by
Bashas)
5. La Montana & Palisades Plaza (42,585 sf) Located at the northeast corner of La Montana and Palisades Blvd
6. Red Mountain Plaza (132,192 sf) Corner of Palisades Blvd and Saguaro Blvd
7. Downtown (673,267 sf) Includes all businesses bordered by Saguaro Blvd, Palisades Blvd, La
Montana Dr, and Avenue of the Fountains
8. Plaza Fountainside (87,656 sf) On the southwest side of Fountain Park
9. Enterprise Colony District (523,193 sf) Along Saguaro Blvd, Colony Drive, and Enterprise Drive between
Rand and Colony Drives
10. Plat 202 (53,299 sf) Located along Saguaro Blvd between Kingstree Blvd and Malta Dr
11. Circle K Center (11,400 sf) Located at the northeast corner of Saguaro and Shea Blvds
12. Red Rock Business Center (52,282 sf) Located at the southeast corner of Saguaro and Shea Blvds
13. Crossroads Center (19,452 sf) NW of the Beeline Highway on Shea Blvd
14. Kern Plaza (9496 sf) Located between N. Firebrick Dr , E. Shea Blvd
15. Firebrick Plaza (18,768 sf) Located between N. Firebrick Dr and E. Shea Blvd
16. Plat 704 (41,855 sf) Located at the southeast corner of Saguaro and Shea Blvds
17. Four Peaks Plaza (306,307 sf) Located on Shea Blvd just west of Saguaro Blvd (Anchored by
Target)
18. Industrial Park Located on the northwest side of Technology Dr and Saguaro Blvd
19. Eagle Mountain Village Plaza (82,712 sf) On Shea Blvd at the southwest edge of Fountain Hills
(Anchored by Fry's)
20. Fountain View Plaza (12,544 sf) Located along N. Fountain Hills Blvd between Palisades and Avenida
Vida Buena
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Community Profile
SHOPPING CENTER LOCATION MAP
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Town Council
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Town Council
The Height of Desert Living 32
Town Council
Jay Schlum was re-elected Mayor of Fountain
Hills in May, 2010 and is currently serving in his
second full term.
He moved to Fountain Hills 27 years ago when
his family relocated from Michigan. There was
no High School in town at that time so he at-
tended Coronado High School in Scottsdale. After
graduation he attended Northern Arizona Univer-
sity where he studied Business Management and
Public Speaking.
Jay has been very active in the Fountain Hills
community. He served as a Fountain Hills Plan-
ning and Zoning Commissioner, PTA vice presi-
dent and is actively involved with the local Com-
munity Theater. Jay volunteers and performs in
productions. He has also served on the advisory
committee for the Boys and Girls Club of Foun-
tain Hills.
Presently, Jay is a coach with the Fountain Hills
Little League. Jay and his wife, Denise, have two
school age children, Carly and Timothy.
Councilmember Dennis Brown and his wife, Judy,
moved to Fountain Hills in 1996. In 1999, they
opened their construction company, Echelon Com-
pany, building both commercial and residential
products in Fountain Hills.
Councilmember Brown was the President of the
Fountain Hills Licensed Contractors Association for
five years from 2002 through 2007.
In 2002, a Planning and Zoning Commission seat
became available. He was appointed to serve on the
commission and served for more than seven years,
four of which were as Chair of the commission. Dur-
ing his seven year tenure on the Planning and Zon-
ing Commission, the commission rewrote the
Town’s sign ordinance, passed the Saguaro protec-
tion ordinance, and wrote the Commercial Architec-
tural Guidelines.
Councilmember Brown and his wife have supported
Little League baseball and football, the Fountain
Hills Community Theater, Movies in the Park, and
numerous other local organizations. They have two
sons and one daughter who have given them five –
count them five – granddaughters.
The Height of Desert Living 33
Town Council
Vice Mayor Dennis Contino is a long-time Fountain
Hills resident. Dennis and his wife, Renee, chose
Fountain Hills for its safe, beautiful environment in
which to raise and school their four children.
Dennis has a BA in Business Administration and has
owned and managed businesses during his career. He
ran the local food bank for 19 years. He has belonged
and been very active in local organizations including
Kiwanis and Rotary.
Dennis was a founding member of the Public Safety
Commission in Fountain Hills. Previously, he chaired
Maricopa County CDAC for community development
funding.
Dennis’ passion and love for Fountain Hills comes
through with any conversation and throughout his
campaign. Dennis encourages conversation and ideas
from residents. He actively rides his scooter around
town stopping to speak with residents and business
owners.
Councilmember Ginny Dickey was elected to her first
term on the Town Council during the Primary Election on
March 14, 2006. Since she received the highest number of
votes, the Town Council unanimously appointed her to fill
a vacancy on the Council for the remaining term ending
May 31, 2006.
Since 1983, Councilmember Dickey has been very in-
volved in the community and was inducted into the Hall of
Fame in 2010. She served on the Fountain Hills Unified
School District Board from 1994 to 2002, twice as Presi-
dent.
A Charter Member of the Fountain Hills Cultural Council
Board for seven years, Councilmember Dickey also served
nine years on the Community Theater Board, earning
their Founders Award in 2009. She is a member of Metro-
politan Business and Professional Women, the American
Association of University Women, the League of Conserva-
tion Voters and the Sierra Club. She participated in all of the Fountain Hills Town Hall plan-
ning sessions, starting in 1984.
Councilmember Dickey was Assistant Director of Legislative Affairs for the Arizona Depart-
ment of Environmental Quality for 7 years. She previously was on the staff of the Arizona
State Senate and has been a bookkeeper and substitute teacher.
Born and raised in New York, she lived in Vermont and New Hampshire before following
her parents and family members to Fountain Hills. She has a Bachelor of Science degree in
Mathematics from Tufts University.
The Height of Desert Living 34
Councilmember Tait Elkie has lived in Arizona for over
25 years, and moved to Fountain Hills in 2006. His vol-
unteer activities include serving as Judge Advocate and
Color Guard member for the Veterans of Foreign Wars
(Post #7507), member of the American Legion (Post
#58), President of Sunset Kiwanis, Mentor for the Foun-
tain Hills Teen Court, Treasurer for the Fountain Hills
Republican Club, and as a Director for the Fountain Hills
Community Foundation. Councilmember Elkie is also a
supporter of the Golden Eagle Foundation, Fountain Hills
High School (Falcon Fiesta), and the Fountain Hills Com-
munity Theater.
Councilmember Elkie earned his Bachelor of Science in
Justice Studies at Arizona State University, and his Juris
Doctor at California Western School of Law in 2002.
Councilmember Elkie has been a licensed and practicing
attorney in Arizona since 2002. In 2008 Councilmember
Elkie opened his own practice in Fountain Hills, and became an active member of the Foun-
tain Hills Chamber of Commerce. Prior to becoming an attorney, Councilmember Elkie
served in the United States Marine Corps for four years, attained the rank of Sergeant, and
was honorably discharged in 1993. While in the Marines, Councilmember Elkie served dur-
ing the first Gulf War in 1991, and also participated in Operation Restore Hope in Somalia
in 1993.
Councilmember Cassie Hansen moved to Arizona from
Aurora, Illinois in 1977, and spent the summer living in
a spec home built by her parents in Fountain Hills.
In 1980, she met husband Bruce in Phoenix where they
began their telecommunications business in 1983.
Moving to Fountain Hills in 1989, they worked on the
successful incorporation effort. Appointed by the in-
terim council to serve as Town Clerk, Hansen became
the first Town employee.
Serving as Town Clerk and Director of Administration
for thirteen years, her areas of responsibility included
human resources, facilities, finance, IT, and adminis-
trative support. She was the liaison with many com-
munity groups including the design and construction of
the library/museum and community center, and the re-
location of the Senior Center to Building C of the old
Town Hall complex.
Cassie has been an ongoing participant in the community since 1989 having actively sup-
ported and/or participated in the Civic Association, the Community Chorus, the Arts Coun-
cil and Public Art Committee, the Fountain Hills Community Theater, the Chamber Players,
Sunridge Foundation, Fountain Hills Chamber of Commerce (1998 Business Person of the
Year), Fountain Lake Republican Women’s Club, the Fountain Hills Republican Club, the Li-
brary Association, the Historical Society (2004 First Hall of Fame), Boys & Girls Club, Cat-
tleguard, PTO, and mentor/director of various third grade musical programs.
Town Council
The Height of Desert Living 35
Originally from Massachusetts, Councilmember Henry
Leger moved to Arizona in 1970 to attend the Univer-
sity of Arizona. Henry and his wife, Janet, were at-
tracted to Fountain Hills because of its natural beauty,
small town character and because it is a safe place to
live and raise a family. Henry holds a Master’s Degree
in Educational Psychology from the University of Arizona
and has worked as a professional in the field of leader-
ship and organizational development for the past 25
years. Throughout his career, he has held a number of
leadership positions in education and government and
has worked as an internal consultant for several Fortune
500 companies.
As a long time resident, Henry immersed himself into
Fountain Hills society by volunteering much of his time
on community activities and initiatives. He has been
very active in his neighborhood property owners’ association serving as a board member,
treasurer and member of the association’s Committee of Architecture.
Henry served as President and Vice President of the Church Council at Shepherd of the
Hills Lutheran Church in Fountain Hills and has been involved in his children’s education as
a teacher’s aide and parent volunteer. Henry served as a member of the Technical Advi-
sory Committee, Co-chair of the Youth Visioning Institute, and member of the survey team
for the town’s citizen-driven strategic planning initiative.
Town Council
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Elected Officials Terms of Office
Mayor:
Jay Schlum
Term of Office: Mayor: June 2008 – May 2010
Second term: June 2010 – May 2012
Councilmember: June 2004 – May 2008
Councilmembers:
Dennis Brown
Term of Office: Partial term: May 2009 – May 2012
Dennis Contino
Term of Office First term: June 2008 – May 2012
Ginny Dickey
Term of Office: Partial term: April 2006 – May 2006
First term: June 2006 – May 2010
Second term: June 2010 – May 2014
Tait Elkie
Term of Office: First term: June 2010 – May 2014
Cassie Hansen
Term of Office First term: June 2008 – May 2012
Henry Leger
Term of Office: First term: June 2006 – May 2010
Second term: June 2010 – May 2014
Town Council
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Desert Canyon Golf Course
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The Height of Desert Living 39
Financial Overview
&
Policies
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Financial Policies
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Financial Policies
Fund Structure
The accounts of the Town are organized on the basis of funds and account groups, each of
which is considered a separate accounting entity. Operations of each fund are accounted
for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund
equity, revenues and expenditures. Town resources are allocated to and accounted for in
individual funds based on the purposes for which they are to be spent and the means by
which spending activities are controlled. The Town of Fountain Hills appropriates all funds
in its budget process.
The General Fund (Fund 100) is the primary operating fund of the Town and accounts
for the resources and uses of various Fountain Hills departments. It exists to account for
the financing of services traditionally associated with local government. These services in-
clude police and fire protection, development services (public works/planning), community
services (parks and recreation/community center), general administration, and any other
activity for which a special fund has not been created. Governmental accounting requires
the General Fund be used for all financial resources except those required to be accounted
for in another fund.
Special Revenue Funds are used to account for the proceeds of specific revenue sources
that are legally restricted to expenditures for specified purposes. The Town maintains the
following Special Revenue Funds:
«The Highway User Revenue Fund (HURF) (Fund 200) is funded by State
Shared Revenues. The State of Arizona taxes motor fuels and collects a variety of fees
and charges relating to the registration and operation of motor vehicles. These revenues
are deposited in the Arizona Highway User Revenue Fund (HURF) and are then distributed
to the cities, towns and counties and to the State Highway Fund. This fund may only be
used for street and highway purposes.
«The Excise Tax Fund (Fund 300) is a restricted fund which may only be used
for Economic Development, and the repayment of Civic Center and Mountain Bonds.
Revenue for this fund comes from .4% of Local Sales Tax collections that have been dedi-
cated for this purpose. The combined Designated Unreserved and Reserved fund balance
saved in this fund will be no less than the annual debt service payment and prior year
available funds for Downtown Development.
«The Special Revenue/Grants Fund (Fund 400) is restricted by the terms of
the individual Grants or Program funds received. An example of this would be ARRA/
Stimulus Funds. These funds are to be used only for the specific program or programs for
which the funds have been awarded and in accordance with all the grant conditions.
«The Public Art Fund (Fund 410) is funded by Developer In-Lieu contributions.
These funds may only be used for the purchase of art and for the installation of this art
throughout the community. Maintenance of the art is provided through the transfer of
funds to the Public Art Fund from the General Fund.
The Height of Desert Living 42
Financial Policies
«The Court Enhancement Fund (Fund 420) is a restricted fund which may only
be used to enhance the technological, operational and security capabilities of the Fountain
Hills Municipal Court and to support the operation of the Court collection program. Reve-
nues are derived from Court Fees and Bond Forfeitures.
Debt Service Funds are established for the payment of principal and interest on bonded
indebtedness. Revenues are derived from a secondary property tax levy, pledged excise
taxes, municipal property lease payments and shared revenues. Revenues are received in
amounts sufficient to pay the annual debt service payment; therefore, the Designated Un-
reserved and Reserved Fund Balance will be no less than the annual debt service payment
due on July 1 of the new fiscal year and no more than 2% greater than the annual delin-
quency factor based on the past five years delinquency rates.
Debt Service funds include:
Revenue Bond Debt Service (Fund 500)
General Obligation Debt Service (Fund 510)
Eagle Mountain CFD Debt Service (Fund 520)
Municipal Property Corporation Debt Service (Fund 530)
Capital Improvement Funds are used for the acquisition and or construction of major
capital items including facilities, heavy equipment, technology, open space, park improve-
ments and major road improvements.
«The Capital Projects Fund (Fund 600) The Capital Projects Fund revenues are
restricted revenues derived from excess General Fund revenues and 50% of the construc-
tion related local sales tax. The Capital Projects Fund is the primary source of Capital Im-
provements funding for the Town.
The Development Fee Funds (Funds 710-770) are restricted funds which may only be
used for the planning, design and construction of public facilities serving the needs of the
new development from which it was collected. The Town is required to develop an Infra-
structure Improvement Plan (IIP) that identifies each public improvement that is proposed
to be the subject of a development fee. This IIP is incorporated as part of the Town’s
Capital Improvement Program (CIP). The Development Fees must be expended within six
(6) years of collection or refunded to the taxpayer.
Development Fee funds include:
Law Enforcement (Fund 710)
Fire/Emergency (Fund 720)
Streets (Fund 730)
Park/Recreation (Fund 740)
Open Space (Fund 750)
Library/Museum (Fund 760)
General Government (Fund 770)
Internal Service Funds (Fund 800-810) are proprietary funds used to account for the
Town’s business-type activities. These funds are considered self-supporting in that the
services rendered are financed through user charges or are on a cost reimbursement basis.
The Height of Desert Living 43
Financial Policies
Internal Service Funds include:
General Internal Service Fund (Fund 800)
Vehicle & Equipment Replacement Fund (Fund 810)
Budgetary and Accounting Basis
The budget is prepared on a modified accrual basis of accounting for all fund types. This
means that expenditures are recorded when the related fund liability is incurred, and reve-
nues are recognized only when they are measurable and available. In all cases, when
goods and services are not received by year-end, the encumbrances lapse. It also means
certain transactions are recognized in the budget on a basis other than Generally Accepted
Accounting Principles (GAAP), which is the basis used to prepare the Town’s Comprehen-
sive Annual Financial Report (CAFR). The major differences between the budgetary and
GAAP basis are:
Certain revenues, expenditures and transfers are not included on a budget basis, but are
accrued and reported on a GAAP basis. For example, increases or decreases in compen-
sated absences are not reported for budget purposes, but are presented as revenues or
expenditures on a GAAP basis.
Depreciation is not budgeted as an expenditure in budgetary accounting.
Capital outlays are an expenditure in budgetary accounting and an asset in GAAP.
Certain debt service principal and interest payments are accounted for as expenses in the
General Fund for budget basis purposes, but are reported as expenses in the Debt Service
Fund on the GAAP basis.
All actual amounts in the budget document are shown on the budgetary basis to facilitate
meaningful comparisons.
Operating and Capital Budget Relationship
Included within the annual budget is a Capital Improvement Program plan presented on a
budget basis. Capital Project budget funding sources are matched with budgeted expendi-
tures. Governmental accounting procedures require adequate budget to pay for an entire
contract to be available and appropriated in the period in which a contract is entered.
Therefore, expenditures are presented on a budget basis as opposed to cash flow basis.
For example, a 180 day construction contract entered into in May of fiscal year one would
have cash expenditures from May of fiscal year one through October of fiscal year two,
however, the entire budget for this contract must be appropriated in fiscal year one, the
year in which the contract was entered; any unspent funds at fiscal year-end are carried
forward and budgeted again in year two.
The Height of Desert Living 44
Financial Policies
Town of Fountain Hills Financial Policies
The principles of sound financial management establish the framework for overall fiscal
planning and management. The principles set forth guidelines for both current activities
and long range planning. Following these principles will enhance the Town’s financial
health as well as its image and credibility with its citizens, the public in general, bond rat-
ing agencies and investors. The policies will be reviewed annually to assure the highest
standards of fiscal management. Policy changes will be needed as the Town continues to
grow and becomes more diverse and complex in the services it provides, as well as the or-
ganization under which it operates to provide these services to its citizens. The Town Man-
ager and staff have the primary role of reviewing and providing guidance in the financial
area to the Town Council.
The overall financial goals underlying these principles are:
Fiscal Conservatism: to ensure that the Town is at all times in a solid financial condi-
tion, defined as:
Cash solvency – the ability to pay bills
Budgetary solvency – the ability to balance the budget
Long run solvency – the ability to pay future costs
Service level solvency – the ability to provide needed and desired services
Adhering to the highest accounting and management practices as set by the Govern-
ment Finance Officers’ Association standards for financial reporting and budgeting, by
the Governmental Standards Board and other professional standards.
One time capital costs are paid for with one time revenues.
To maintain an Aa3 or better bond rating in the financial community to assure the Town
taxpayers that the Town government is well managed and financially sound.
To have the ability to withstand local and regional economic fluctuations, to adjust to
changes in the service requirements of our community, and to respond to changes in
Federal and State priorities and funding as they affect the Town’s residents.
To deliver quality services in an affordable, efficient and cost-effective basis providing
full value for each tax dollar.
Fund Balance Policy
Fund balance is defined as the cumulative difference of all revenues and expenditures, also
considered are the difference between fund assets and fund liabilities, known as fund eq-
uity. Fund balance is an important indicator of the Town’s financial position and adequate
reserves must be maintained to allow the Town to continue providing services to the com-
munity during periods of economic downturns and/or unexpected emergencies or require-
ments.
The Height of Desert Living 45
Financial Policies
The level of Fund Balance is related to the degree of uncertainty that the Town faces. A
prudent level of financial resources is necessary to protect against the need to reduce ser-
vice levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one-
time expenditures. With the Town dependency upon State Shared Income and State Sales
Tax revenues for one third of the General Fund budget, there is increased opportunity for
fluctuation.
Additionally, a significant portion of Town revenue is received from sales taxes – both state
shared and local - which are sensitive to fluctuations in the economy. Therefore, the level
of reserves needs to be sufficient to ensure stability in ongoing government operations
during a slowdown in the economy or legislative changes to the revenue sharing formula.
Other objectives that influence the size of the fund balance are:
- Preserving or improving the Aa3 bond rating
- Maintaining a positive trend to historical fund balances
- Maintaining a rating equal to or better than surrounding communities
- Maintaining ratios consistent with desired outcomes of ten key ratios of financial condi-
tion
General Fund Balance
The Town fund balance consists of three (3) components which are defined below. In or-
der to satisfy the objective of maintaining a bond rating equal to or better than surround-
ing peer communities, a fund balance of at least 30% of revenues is recommended. The
three components added together will help achieve the 30% Guidelines:
In order to achieve the objectives of this policy, and to maintain sufficient working capital
and a comfortable margin of safety to address emergencies and unexpected declines in
revenue without borrowing, the following guidelines shall be adhered to by the Town Man-
ager, staff and Town Council.
Designated Unreserved Fund – the Town will maintain a designated unreserved fund bal-
ance in the General Fund of a minimum ten percent (10%) of the average actual General
Fund revenues for the preceding five fiscal years. These reserves will be designated for
“pay-as-you-go” capital replacement expenditures, equipment replacement, capital pro-
jects, prepay existing Town debt, or any other expenditure that is non-recurring in nature.
The 10% is the minimum and is based on the Property and Equipment Replacement
Schedule, which may be increased to accelerate accumulation funds for a large capital ex-
penditure. To the extent these reserves are expended, additional funds necessary to re-
store this additional ten percent (10%) amount will be provided in at least approximately
equal contributions during the five fiscal years following the fiscal year in which the event
occurred. The designated General Fund Balance can only be authorized for expenditure
upon recommendation of the Town Manager and vote of the Town Council.
Rainy Day Fund - the Town will maintain a Rainy Day Fund separate and apart from the
General Fund which shall be designated for use in the event of an unanticipated expendi-
ture or loss of revenue. The Rainy Day Fund balance at the end of any fiscal year will be
The Height of Desert Living 46
Financial Policies
equal to no less than 30 days of annual operating expenditures for the upcoming year.
This contingency will provide for the temporary financing of an unforeseen nature for that
year. Expenditures for these emergency or unforeseen appropriations can only be under-
taken with Town Manager approval and only if funds are not available in the department
requesting the contingency funding.
The initial Rainy Day Fund deposit shall be made by transferring the total amount of the
“undesignated unreserved fund balance” from the General Fund to the Rainy Day Fund.
At the end of each fiscal year, the Town Council shall transfer 5% of any surplus revenues
(before transfers to the Capital Projects Fund) to the Rainy Day Fund. Deposits shall be
made as set forth herein until the Rainy Day Fund balance is equal to 10% of the average
of the General Fund revenues for the immediately preceding five years.
Rainy Day funds may only be expended for any one of the following purposes or under the
following circumstances:
1. To replace the loss of more than 25% of the Town’s local share of State Shared
Revenues received pursuant to ARIZ REV STAT 43-206.
2. For any event that threatens the health, safety, or welfare of the Town’s citizens.
3. For any event that threatens the fiscal stability of the Town.
4. To address any matter declared as an emergency by the Governor or the Mayor.
All withdrawals from the Rainy Day Fund shall be subject to the following rules:
1. Any appropriation shall require the approval by at least 2/3 of the entire Town Coun-
cil.
2. The maximum amount of Rainy Day withdrawals in any fiscal year shall not exceed
one-half of the total balance in the fund.
Any amounts withdrawn from the Rainy Day Fund shall be replenished as follows:
1. All amounts shall be repaid in not more than five years, in equal annual installments
of not less than 1% of the previous fiscal year General Fund balance.
2. Repayment shall be appropriated as part of the annual budget adoption.
Reserved Fund Balance – the Town will maintain a reserved fund balance in the General
Fund of 20% of the average actual General Fund revenues for the preceding five fiscal
years, indicating stable fiscal policies. The maintenance of this fiscal balance is a particu-
larly important factor considered by credit rating agencies in their evaluation of the credit
worthiness of the Town. It is of primary importance that the Town’s credit rating be pro-
tected.
During the annual budget process, the Town Manager will estimate the surplus or deficit
for the current year and prepare a projection of the year-end undesignated general fund
balance. Such projection will include an analysis of trends in fund balance levels on an his-
torical and future projection basis.
The Height of Desert Living 47
Financial Policies
Funds in excess of the fund balance goal will be retained in the undesignated unreserved
General Fund Balance, and may be considered to supplement "pay as you go” capital out-
lay expenditures, or may be used to prepay existing Town debt. These funds may not be
used to establish or support costs that are recurring in nature.
The undesignated unreserved, designated unreserved and reserved fund balance will be
established each fiscal year during the budget process depending on planned expenditures
but cannot exceed accumulated revenues. This policy will be reviewed by the Town Man-
ager every three years following adoption or sooner at the direction of the Town Council.
HURF Fund Balance
The Highway User Revenue Fund (HURF) is a restricted fund and depends upon State
Shared Revenues for over 90% of annual revenues. This fund may only be used for street
and highway purposes. The combined undesignated unreserved, designated unreserved
and reserved Fund Balance will be based on the minimum requirement as specified in the
Property and Equipment Replacement Schedule. The schedule will be reviewed on an an-
nual basis to determine the required amount to be set aside as designated unreserved .
Financial Planning
Fiscal planning refers to the process of identifying resources and allocating those resources
among competing purposes. The primary vehicle for this planning is the preparation,
monitoring and analysis of the Town’s budget. It is increasingly important to monitor the
performance of the programs competing to receive funding.
The Town Manager shall submit to the Town Council a proposed annual budget, with their
recommendations, and shall execute the budget as finally adopted, pursuant to Section
15.1-602 of the Arizona Revised Statutes, as amended. The Town will budget revenues
and expenditures on the basis of a fiscal year which begins July 1 and ends the following
June 30. The Town Council will adopt the budget no later than June 30.
The Town will prepare a budget in accordance with the guidelines established by the Gov-
ernment Finance Officers Association in its Distinguished Budget Award Program. The pro-
posed budget will contain the following:
Revenue estimates by major category, by major fund;
Expenditure estimates by department levels and major expenditure category, by major
fund;
Estimated fund balance by major fund;
Debt service by issue detailing principal and interest amounts by fund;
Proposed personnel staffing levels;
A detailed schedule of capital projects, including a capital improvement program;
Any additional information, data, or analysis requested of management by the Town
Council.
The operating budget will be based on the principle that current operating expenditures,
The Height of Desert Living 48
Financial Policies
including debt service, will be funded with current revenues creating a balanced budget.
The Town will not balance the current budget at the expense of meeting future years’ ex-
penditures; for example accruing future years' revenues or rolling over short-term debt to
avoid planned debt retirement.
Ongoing operating costs should be supported by ongoing, stable revenue sources. This
protects the Town from fluctuating service levels, and avoids crises when one-time reve-
nues are reduced or removed. Revenues from growth or development should be targeted
to costs related to development, or invested in improvements that will benefit future resi-
dents or make future service provision efficient.
The Town Manager will provide an estimate of the Town's revenues annually for each fiscal
year. The estimates of special (grant, excise tax, etc.) revenues and interfund transfers
will also be provided by the Town Manager.
The budget will fully appropriate the resources needed for authorized regular staffing. At
no time shall the number of regular full-time employees on the payroll exceed the total
number of full-time positions authorized by the Town Council. All personnel actions shall
be in conformance with applicable federal and state law and all Town ordinances and poli-
cies.
The Town Manager shall provide annually a budget preparation schedule outlining the
preparation timelines for the proposed budget. Budget packages for the preparation of the
budget, including forms and instructions, shall be distributed to Town departments in a
timely manner for the department’s completion. Department Directors shall prepare and
return their budget proposals to the Administration Department, as required in the budget
preparation schedule.
Performance measurement indicators will be integrated into the budget process as appro-
priate.
Alternatives for improving the efficiency and effectiveness of the Town's programs and the
productivity of its employees will be considered during the budget process. Duplication of
services and inefficiency in service delivery should be eliminated wherever they are identi-
fied.
Department Directors are required to monitor revenues and control expenditures to pre-
vent exceeding their total departmental expenditure budget. It is the responsibility of
these department directors to immediately notify the Town Manager of any exceptional cir-
cumstances that could result in a departmental expenditure budget to be exceeded.
A quarterly report on the status of the General Fund budget and trends will be prepared
within 60 days of the end of each quarter by the Administration Department. In addition,
the quarterly report shall include revenue and expenditure projections through the end of
the fiscal year.
If a deficit is projected during any fiscal year, the Town will take steps to reduce expendi-
tures, increase revenues or, if a deficit is caused by an emergency, consider using the un-
designated unreserved General Fund Balance, to the extent necessary to ensure a bal-
anced budget at the close of the fiscal year. The Town Manager may institute a cessation
The Height of Desert Living 49
Financial Policies
during the fiscal year on hiring's, promotions, transfers, and capital equipment purchases.
Such action will not be taken arbitrarily and without knowledge and support of the Town
Council.
Expenditure Control
Management must ensure compliance with the legally adopted budget. In addition, pur-
chases and expenditures must comply with legal requirements.
Expenditures will be controlled by an annual budget at the departmental level. The Town
Council shall adopt appropriations through the budget process. Written procedures will be
maintained for administrative approval and processing of certain budget transfers within
funds.
The Town will maintain a purchasing system that provides needed materials in a timely
manner to avoid interruptions in the delivery of services. All purchases shall be made in
accordance with the applicable state and federal laws. The Town will endeavor to obtain
supplies, equipment and services as economically as possible.
Expenditures will be controlled through appropriate internal controls and procedures in
processing invoices for payment.
The Town shall pay applicable contractor invoices in accordance with the requirements of
Arizona Revised Statutes 34-221.
The State of Arizona sets a limit on the expenditures of local jurisdictions. The Town will
comply with these expenditure limitations and will submit an audited expenditure limitation
report, audited financial statements, and audited reconciliation report as defined by the
Uniform Expenditure Reporting System (A.R.S. Section 41-1279.07) to the State Auditor
General each year.
Assets will be capitalized at $10,000 and will be recorded in the Town of Fountain Hills
Summary of General Fixed Assets.
Revenues and Collections
All government employees are considered stewards of public funds. In order to provide
funding for service delivery, the Town must have reliable revenue sources. These diverse
revenues must be collected equitably, timely, and efficiently.
The Town's goal is a General Fund revenue base that is equally balanced between sales
taxes, state shared revenues, property tax, service fees and other revenue sources.
The Town will strive for a diversified and stable revenue base to shelter it from economic
changes or short-term fluctuations and in any one revenue source by doing the following:
Establishing new charges and fees as needed and as permitted by law at reasonable
levels.
Pursuing legislative change, when necessary, to permit changes or establishment of
user charges and fees.
The Height of Desert Living 50
Financial Policies
Aggressively collecting all revenues, late penalties, outstanding taxes owed and related
interest as authorized by the Arizona Revised Statutes.
The Town will monitor all taxes to insure they are equitably administered and collections
are timely and accurate. Fees and charges should be based on benefits and/or privileges
granted by the Town, or based on costs of a particular service.
The Town should pursue intergovernmental aid for those programs and activities that ad-
dress a recognized need and are consistent with the Town's long-range objectives. Any
decision to pursue intergovernmental aid should include the consideration of the following:
- Present and future funding requirements.
- Cost of administering the funds.
- Costs associated with special conditions or regulations attached to the grant award.
The Town will attempt to recover all allowable costs - both direct and indirect - associated
with the administration and implementation of programs funded through intergovernmen-
tal aid. In the case of the School District, the Town may determine to recover less than
full cost of services provided. In the case of State and Federally mandated programs, the
Town will attempt to obtain full funding for the service from the governmental entity re-
quiring the service be provided. Allowable costs will be determined based upon a “Cost
Allocation Study” prepared periodically.
Local sales tax revenues are derived from several sources with a significant portion from
construction related activity. To ensure that the revenues from growth or development are
targeted to costs related to development, or invested in improvements that will benefit fu-
ture residents or make future service provision efficient the Town will designate 50% of
those one-time revenues to the Capital Projects Fund. At the end of each fiscal year these
revenues will be transferred from the General Fund to the Capital Projects Fund for future
appropriation.
User Fees Cost Recovery
User fees and charges are payments for voluntarily purchased, publicly provided services
that benefit specific individuals.
The Town may establish user fees and charges for certain services provided to users re-
ceiving a specific benefit.
User fees and charges will be established to recover as much as possible the direct and in-
direct costs of the program or service, unless the percentage of full cost recovery has been
mandated by specific action of the Town Council. It is recognized that occasionally com-
peting policy objectives may result in reduced user fees and charges that recover a smaller
portion of service costs.
Periodically, the Town will recalculate the full costs of activities supported by user fees to
identify the impact of inflation and other attendant costs.
Debt Policy
The purpose of this debt policy is to provide for the preservation and enhancement of the
The Height of Desert Living 51
Financial Policies
Town’s bond ratings, the maintenance of adequate debt service reserves, compliance with
debt instrument covenants and provisions and required disclosures to investors, underwrit-
ers and rating agencies. The overall debt management policy of the Town of Fountain Hills
is to ensure that financial resources are adequate in any general economic situation to not
preclude the Town’s ability to pay its debt when due.
These policies are meant to supplement the legal framework of public debt laws provided
by the Arizona Constitution, State Statutes, Federal tax laws and the Town’s current bond
resolutions and covenants. The Arizona Constitution limits a city or town’s bonded debt
capacity (outstanding principal) to certain percentages of the Town’s secondary assessed
valuation by the type of project to be constructed. There is a limit of 20% of secondary
assessed valuation for projects involving water, sewer, artificial lighting, parks, open
space, and recreational facility improvements. There is a limit of 6% of secondary as-
sessed valuation for any other general-purpose project.
General
The Town will use current revenues to pay for short-term capital projects, repair and main-
tenance items and will reserve long-term debt for capital improvements with useful lives of
ten (10) years or more. The Town will not use long-term debt to fund current governmen-
tal operations and will manage its cash in a fashion that will prevent any borrowing to
meet working capital needs. However, exclusive reliance upon pay-as-you-go funds for
capital improvements requires existing residents to pay for improvements that will benefit
new residents who relocate to the area after the expenditure is made. Financing capital
projects with debt provides for an “intergenerational equity”, as the actual users of the
capital asset pay for its cost over time, rather than one group of users paying in advance
for the costs of the asset. Where there is a benefit to all future residents, debt financing
should be given consideration.
To increase its reliance on current revenue to finance its capital improvements, and pro-
mote a “pay-as-you-go” philosophy, the Town will appropriate each year a percentage of
current revenues to maintain a minimum 10% of average actual General Fund revenues for
the preceding five fiscal years in the Designated Unreserved Fund.
Capital Improvement Program
As part of the budget process each year the Town will prepare a capital spending plan that
provides a detailed summary of specific capital projects for the five fiscal years subsequent
to the fiscal year presented. The plan will include the name of the project, project sched-
ule, capital cost by fiscal year and a recommended specific funding source. The five-year
capital improvement plan will be developed within the constraints of the Town’s ability to
finance the plan.
The Town Manager and Department Directors will develop formal ranking criteria that will
be used in the evaluation of all capital projects. The Town of Fountain Hills’ capital im-
provement program ranking criteria will give greatest weight to those projects which pro-
tect the health and safety of its citizens. Pay-as-you-go project financing shall be given
the highest priority. Capital improvements that must rely upon debt financing shall be ac-
The Height of Desert Living 52
Financial Policies
corded a lower priority.
Department Directors will submit a detailed description of the useful life of capital projects
submitted in conjunction with the preparation of the Town’s CIP. Projects with a useful life
of less than ten years shall not be eligible for inclusion in bond issues. The Manager shall
incorporate an estimate of the useful life of proposal capital improvements in developing
an amortization schedule for each bond issue. If a short-lived asset or project (less than
ten years) is included in a bond issue, then the bond amortization schedule shall be ad-
justed to reflect the asset’s rapid depreciation. At no time shall the amortization exceed
the life of the asset.
Lease purchase financing shall be discouraged and only be undertaken when the project is
considered essential to the efficient operation of the Town or to remove expenditures that
would exceed the State imposed expenditure limitation. The Town Manager or designee
shall determine that pay-as-you-go expenditures do not cause the state imposed expendi-
ture limitation to be exceeded in any fiscal year.
All capital project requests will be accompanied by a description of the sources of funding
to cover project costs. Where borrowing is recommended, a dedicated source of funds to
cover debt service requirements must be identified. All capital project requests will be re-
quired to identify any impact the project may have on future operating costs of the Town.
The Town will seek grants to finance capital improvements and will favor those projects
which are likely to receive grant money.
All capital project appropriations and amendments to the capital improvement plan must
be approved by the Town Council.
The capital program will include all equipment and facilities with a useful life of greater
than ten years and a cost greater than $50,000. Debt financing shall not exceed the use-
ful life of the infrastructure improvement or asset.
Financing Alternatives
Financing alternatives are listed below but are not limited to:
- Grants
- Developer Contributions
- General Obligation Bond – requires voter approval, supported by an ad valorem
(property) tax
- Revenue Bonds – repaid with revenue stream (HURF, revenue generated by project)
- Municipal Property Corporation Bonds – repaid with a dedicated revenue source
- CFD or Special District Bonds – supported by an ad valorem property tax
- Capital Leases – repaid within operating budget
- Commercial Paper (CP) or Bond Anticipation Notes (BAN) with terms less than two years
Town Debt Service costs (GO, Revenue Bonds, MPC, Leases) shall not exceed 20% of the
Town’s operating revenue in order to control fixed costs and ensure expenditure flexibility.
Improvement District (ID), Community Facility District (CFD) and Special District debt ser-
vice is not included in this calculation because it is paid by district property owners and is
not an obligation of the general citizenry. Separate criteria have been established and in-
The Height of Desert Living 53
Financial Policies
cluded within the Town’s CFD policy.
In accordance with requirements of the State of Arizona Constitution, total bonded debt
will not exceed the 20% limitation and 6% limitation of the total secondary assessed
valuation of taxable property in the Town.
The Town shall comply with all U.S. Internal Revenue Service arbitrage rebate require-
ments for bonded indebtedness.
Where applicable, the Town will structure General Obligation bond issues to create level
debt service payments over the life of the issue. The goal will be to strive for a debt re-
payment schedule to be no more than fifteen (15) years; at no time will the debt exceed
twenty-five (25) years.
Refunding bonds will be measured against a standard of the net present value debt service
savings exceeding 3% of the principal amount of the bonds being refunded, or if savings
exceed $750,000, or for the purposes of modifying restrictive covenants or to modify the
existing debt structure to the benefit of the Town. Refinancing undertaken for other rea-
sons should proceed only when the advantages have been clearly shown in a cost/benefit
analysis of the transaction.
The Town will seek to maintain and, if possible, improve the current bond rating in order to
minimize borrowing costs and preserve access to credit.
An analysis showing how a new issue combined with current debt impacts the Town’s debt
capacity and conformance with Town debt policies will accompany every future bond issue
proposal. The debt capacity analysis should reflect a positive trend and include:
- Percent of debt outstanding as a percent of the legal debt limit
- Measures of the tax and revenue base
- Evaluation of trends relating to expenditures and fund balance
- Debt service as a percentage of assessed valuation
- Measures of debt burden on the community
- Tax-exempt market factors affecting interest costs
- Debt ratios
Municipal Property Corporation and contractual debt, which is non-voter approved, will be
utilized only when a dedicated revenue source (e.g. excise taxes) can be identified to pay
debt service expenses. The project to be financed will generate net positive revenues (i.e.,
the additional revenues generated by the project will be greater than the debt service re-
quirements).
The Town’s privilege tax to debt service goal will be a ratio of at least 3.5:1 to ensure the
Town’s ability to pay for long term debt from this elastic revenue source.
Issuance of Obligations
The Town shall select the underwriter and the paying agent/registrar for each debt issu-
ance based on competitive bid. The underwriter must be a firm domiciled in Arizona with
an office in the Phoenix area and a record of prior working relationships.
The request for proposals process will be designed to select the service providers that offer
The Height of Desert Living 54
Financial Policies
the Town the best combination of expertise and price. The Town is not required to select
the firm offering the lowest price, but a report must be prepared by the Town Manager
providing justification to the Town Council for a recommendation when other than the low-
est bidder is chosen. The review of all proposals submitted shall be the responsibility of
the Town Manager.
The Town of Fountain Hills will use competitive sales as the primary means of selling new
General Obligation or Revenue bonds that are repaid through ad valorem (property) taxes.
Negotiated sales will be permitted for all other debt issues when it is expected to result in
a lower true interest cost than would a competitive sale of that same date and structure or
there is evidence of volatile market conditions, complex security features, or another over-
riding factor. The Town Manager or designee and Town Attorney will coordinate their ac-
tivities to ensure that all securities are issued in the most efficient and cost-effective man-
ner and in compliance with the Town’s governing statutes and regulations. The Manager
and the Town Attorney shall consult and jointly select the bond counsel for a bond issue.
The Town Attorney will review all documents related to the issuance of securities by the
jurisdiction.
The Town will seek a rating on all new issues which are being sold in the public market if
economically feasible.
The Town will report on an annual basis all financial information and/or notices of material
events to the rating agencies and Nationally-Recognized Municipal Securities Information
Repositories (NRMSIR’s). The annual report will include but not be limited to the Town’s
Comprehensive Annual Financial Report (CAFR).
The Town will require any institution or individual investing monies as an agent for the
Town to do so in a manner consistent and in compliance with the Town’s adopted Invest-
ment Policy.
The Town will provide detailed draw schedules for any project to be funded with borrowed
monies. The Town will invest the proceeds or direct a trustee to invest the proceeds of all
borrowings in a manner that will ensure the availability of funds as described in the draw
schedules.
The Town acknowledges the responsibilities of the underwriting community and pledges to
make all reasonable efforts to assist underwriters in their efforts to comply with SEC Rule
15c2-12 and MSRB Rule G-36.
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The Horse
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Budget Highlights
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Budget Highlights
Town Council
1%
Administration
18%
Law Enforcement
23%
Fire Department
25%
Municipal
Court
3%
Community Services
17%
Development Services
13%
Uses of Funds-General Fund
Where the money goes...
Total General Fund Expenditures -$12.6M
State Shared
Revenues
34%Local Sales Tax
52%
Chgs for Service
3%
Licenses/Permits
3%
Franchises & Leases
4%
Fines
2%Interest
1%
Sources of Funds - General Fund
Where the money comes from...
Total General Fund Revenues - $12.6M
The Height of Desert Living 58
Budget Introduction
In FY2010 the Town introduced program budgeting; program budgeting is a method of
budgeting expenditures to meet programmatic objectives rather than budgeting on a line-
item basis. In program budgeting, specific performance objectives or outcomes are defined
and the costs to produce those outcomes are enumerated in the budget. With each year’s
budget, we have moved closer to producing a true Program Budget. In FY2012 the budget
document includes Department level, Division level and Program level budgets. We believe
program budgeting will provide the citizens with a much better picture of the true cost of
providing Town services.
The proposed budget is based on revenue projections that are conservative and based on
the expectation that the local and national economy will continue at its existing pace and
that we will not see any significant improvement in revenues in the next fiscal year.
As the “Sources of Funds-General Fund” chart on the previous page shows, 86% of the
Town’s general fund resources are derived from local sales tax and state shared reve-
nues.
It should be noted that these sources of revenue are very sensitive to the upward and
downward cycles of the economy as well as to annual legislative appropriations. Addition-
ally, these revenues are distributed to cities and towns based on each municipality’s popu-
lation compared to that of the entire state. Some municipalities have abundant available
land for expansion and will continue to grow in population, while others, like Fountain Hills,
have fixed borders and limited population growth. Over time, Fountain Hills will, therefore,
represent a smaller and smaller percentage of the total and will be allocated a smaller per-
centage of state shared revenues.
General Fund Budget Overview
The General Fund supports core services and is the largest fund with the greatest potential
for revenue fluctuations. Revenues from taxes, state shared revenues, license and permit
fees, and charges for services provide the major resources to fund programs and services
delivered by the Town.
In FY2009, the Town budgeted $16,142,395 in General Fund revenues. By FY2010 budg-
eted General Fund revenues had decreased by 9% to $14,696,229. Following is a brief
summary of what is included in the proposed General Fund Budget for FY2012:
Salaries and Benefits - After the staff reductions made during FY2010, there remains a
total of 59 full time equivalent employees (FTE)’s proposed for fiscal year 2012, compared
to 115 FTE in FY2003, and 81 FTE in FY2010. Most Town employees’ salaries and benefits
are funded through the General Fund (except Streets and Downtown Development staff
who are funded with restricted revenues). Salaries normally include wages, overtime, sick
leave, vacation and a set aside for merit increases. Wages for all Town employees have
been frozen since FY2009. A one percent adjustment will be made across the board in
FY2012. Employee benefits include health insurance, employer taxes, disability, workers
Budget Highlights
The Height of Desert Living 59
compensation insurance, and employer match retirement contributions. Because local
governments are primarily a service industry, salaries and benefits comprise a major por-
tion of expenditures. For Fountain Hills, salaries & benefits represent 28% of the total
General Fund budget in FY2012. The chart below shows that the number of Town employ-
ees is at the lowest level in over ten years while the level of service to the citizens has re-
mained constant.
Contractual Services - The Town contracts with outside professionals for a number of
services. Two major contracts included in this category are:
1) Fire protection and emergency medi-
cal services ($2,937,940), currently
under contract with Rural Metro Cor-
poration; and
2) Police protection ($2,879,843) cur-
rently provided through the Maricopa
County Sheriff’s Office.
These contracts alone represent 46% of
the General Fund budget in FY2012.
Repairs and Maintenance - Repairs and maintenance includes annual landscape mainte-
nance contracts, equipment and vehicle repairs, and facilities maintenance (janitorial,
building maintenance, etc.). Maintenance of the Town’s 121 acres of parks, Town medi-
ans, dams, and washes are provided by independent contractors. These contracts are so-
licited through a bid process to obtain the most competitive price for the Town. The scope
of these contracts has been significantly reduced over the last two fiscal years to compen-
sate for the declining revenues available. In FY2012 Repair and Maintenance represents
3% of the total budget.
Budget Highlights
77
82
87 88 88
81
61
59
50
55
60
65
70
75
80
85
90
95
100
FY05-06 FY07-08 FY09-10 FY11-12
Number of Town Employees
35%38%41%47%46%
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
$16.0
$18.0
FY07-08 FY08-09 FY09-10 FY10-11 FY11-12estGeneral FundBudget (Millions)Public Safety as a Percent of General Fund
General Fund Public Safety
The Height of Desert Living 60
Supplies and Services - Supplies and services include operational costs such as utilities,
insurance, office supplies, etc. for Town Hall and other Town-owned buildings. The Town
owns the Library, the Museum, the Community Center, two fire stations, a vehicle mainte-
nance facility, the Kiwanis building, and the Community Theater building. Other items in
this category are gas and oil, postage, travel, and communications.
Capital Outlays - Capital outlays include the purchase of furniture and equipment, and the
improvement of Town facilities with a cost of at least $10,000 but less than $50,000. Ex-
penditures of $50,000 or more are included in the Capital Improvement Program. The
Town began, with the FY2011 budget, the inclusion of equipment replacement within an
expanded Vehicle Replacement Program. There are two vehicles being proposed for re-
placement in FY2012.
HURF/Streets Fund Overview
The HURF/Streets fund is a fund restricted to Streets and Transportation related purposes.
Due to recent legislative action the available resources in HURF have been reduced by an
additional $176,138 in FY2012 for the fourth year in a row.
The HURF/Streets fund provides funding for the following Town programs:
Streets Dept Administration
Adopt-A-Street
Legal
Open Space
Pavement Management
Street Signage
Street Sweeping
Traffic Management
Traffic Signals
Vehicle Maintenance
Special Revenue Fund Overview
All Special Revenues (Grants, etc) are received in the Special Revenue Fund. Operating
expenses are also recorded in the Special Revenue Fund unless the projects supported are
in the Capital Projects Program or the funds are in support of ongoing Town services. In
these cases, funds are transferred from the Special Revenue Fund to either the Capital Pro-
jects Fund or the General Fund.
Due to State funding reductions, the Town will discontinue providing an elderly and handi-
capped transportation program previously managed through contract with Maricopa
County.
The Town is budgeting $8,995,911 in bond proceeds, $4,351,600 in Grants, $505,000 in
Excise Tax funds, $3,066,528 from Capital Projects Fund and $221,000 in other funding to
support various Capital Projects in FY2012.
Budget Highlights
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Debt Service Funds Overview
Total debt service revenues for FY2012 are budgeted at $2.8 million including secondary
property taxes for voter approved bonds, transfers from the General Fund for the Commu-
nity Center and excise taxes to pay for Municipal Property Corporation (MPC) debt
(mountain bonds and Civic Center phase II). The following is a summary of the debt pay-
ments for FY2012:
General Obligation Bonds (property taxes) $1.02 million
Municipal Property Corporation (excise taxes) $4.01 million
Eagle Mountain Facilities District (property taxes) $0.4 million
Development Fees Fund Overview
With limited funds from development anticipated, there are no projects budgeted to be
funded from Development Fees in the next fiscal year. However, new legislation requires
that the Town update the Infrastructure Improvement Plan (IIP) and conduct a revised de-
velopment fee study prior to August 1, 2014. Therefore, funds have been included in the
budget for the study.
Capital Projects Fund Overview
As mentioned earlier, ARRA/Stimulus and Grant funds have given the Town the opportunity
to move forward on $3,844,826 in major capital projects that might otherwise have been
delayed due to the economy.
The Capital Improvement Projects programmed for FY2012 include:
Downtown Improvements $ 805,000
Street/Sidewalk Projects $ 14,876,826
Drainage $ 75,000
Traffic Signal Projects $ 200,000
Parks & Recreation $ 155,000
General Government Projects $ 372,500
Fire & Emergency Med Projects $ 387,000
Vehicle Replacement Program $ 100,000
Contingency $ 168,713
TOTAL $17,140,039
The annual impact on the operating budget as a result of budgeted capital improvement
projects is estimated at $12,500 in additional operating expenses in FY2012. At the same
time, we anticipate a savings of $7,462 derived from energy audits and the photovoltaic
installations.
No ongoing personnel related costs are anticipated from the completion of these projects.
Budget Highlights
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Budget Highlights
General Fund
$.11M
Economic
Development Funds
$.51M
Cost Sharing Other
$.02M
Grants
$4.35M
Bond Funds
$9.0M
Capital Project Fund
Balance
$3.17M
Capital Projects By Funding Source
TOTAL $17.1M
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Budget Highlights
FY 2012 PROPOSED BUDGET
SUMMARY OF EXPENDITURES
GENERAL FUND
Fund/Department
2009
Actual
2010
Actual
2011
Budget
2012
Proposed
$64,141 $67,819 $72,427 $75,745MAYOR & COUNCIL
$2,817,997 $2,546,435 $2,388,791 $2,241,390ADMINISTRATION
$393,410 $406,768 $421,291 $432,844MUNICIPAL COURT
$2,757,379 $2,161,477 $1,589,757 $1,600,490DEVELOPMENT SERVICES
$2,643,314 $2,403,429 $2,348,680 $2,189,948COMMUNITY SERVICES
$3,212,135 $3,041,707 $3,062,411 $3,156,212FIRE & EMERGENCY MED
$2,880,355 $2,811,426 $2,751,687 $2,899,522LAW ENFORCEMENT
GENERAL FUND $14,768,731 $13,439,063 $12,635,044 $12,596,151
$14,768,731 $13,439,063 $12,635,044 $12,596,151 TOTAL OF FUNDS
FY 2012 PROPOSED BUDGET
SUMMARY OF EXPENDITURES
SPECIAL REVENUE FUNDS
Fund/Department
2009
Actual
2010
Actual
2011
Budget
2012
Proposed
$2,046,912 $1,568,347 $1,284,211 $1,278,299DEVELOPMENT SERVICES
HIGHWAY USERS FUND $2,046,912 $1,568,347 $1,284,211 $1,278,299
$765,819 $118,580 $572,976 $211,364ADMINISTRATION
EXCISE TAX FUND $765,819 $118,580 $572,976 $211,364
$592,161 $224,688 $5,286,874 $1,500,000ADMINISTRATION
$0 $0 $199,000 $0DEVELOPMENT SERVICES
SPECIAL REVENUE FUND $592,161 $224,688 $5,485,874 $1,500,000
$32,387 $18,825 $20,350 $3,825COMMUNITY SERVICES
PUBLIC ART FUND $32,387 $18,825 $20,350 $3,825
$27,284 $8,793 $40,350 $33,250MUNICIPAL COURT
COURT ENHANCEMENT FUND $27,284 $8,793 $40,350 $33,250
$3,464,563 $1,939,233 $7,403,761 $3,026,737 TOTAL OF FUNDS
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Budget Highlights
FY 2012 PROPOSED BUDGET
SUMMARY OF EXPENDITURES
DEBT SERVICE FUNDS
Fund/Department
2009
Actual
2010
Actual
2011
Budget
2012
Proposed
$116,242 $136,413 $0 $0DEVELOPMENT SERVICES
REVENUE BOND DEBT SERV $116,242 $136,413 $0 $0
$1,338,003 $1,368,138 $1,030,813 $1,019,413ADMINISTRATION
GEN OBLIG BD DEBT SERV $1,338,003 $1,368,138 $1,030,813 $1,019,413
$369,510 $388,760 $410,710 $421,610DEVELOPMENT SERVICES
EAGLE MTN CFD DEBT SERV $369,510 $388,760 $410,710 $421,610
$1,345,379 $1,409,538 $1,418,630 $4,011,948ADMINISTRATION
MUNIC PROP CORP DEBT SERV $1,345,379 $1,409,538 $1,418,630 $4,011,948
$0 $0 $3,315 $0ADMINISTRATION
COTTONWOODS IMP DIST $0 $0 $3,315 $0
$0 $3,850 $0 $3,315ADMINISTRATION
COTTONWOODS MAINT DIST $0 $3,850 $0 $3,315
$3,169,133 $3,306,698 $2,863,468 $5,456,286 TOTAL OF FUNDS
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Budget Highlights
FY 2012 PROPOSED BUDGET
SUMMARY OF EXPENDITURES
CAPITAL
Fund/Department
2009
Actual
2010
Actual
2011
Budget
2012
Proposed
$612,768 $402,911 $714,823 $1,271,213ADMINISTRATION
$1,884,518 $846,697 $5,656,293 $15,251,826DEVELOPMENT SERVICES
$1,734,924 $0 $9,000 $230,000COMMUNITY SERVICES
$0 $0 $66,000 $387,000FIRE & EMERGENCY MED
CAPITAL PROJECTS FUND $4,232,211 $1,249,608 $6,446,116 $17,140,039
$5,187 $384 $0 $5,000LAW ENFORCEMENT
LAW ENFORCEMENT DEV FEE $5,187 $384 $0 $5,000
$1,293 $85 $0 $5,000FIRE & EMERGENCY MED
FIRE/EMERGENCY DEV FEE $1,293 $85 $0 $5,000
$524,736 $130,597 $0 $20,000DEVELOPMENT SERVICES
STREETS DEV FEE $524,736 $130,597 $0 $20,000
$17,457 $1,151 $0 $15,000COMMUNITY SERVICES
PARK/REC DEV FEE $17,457 $1,151 $0 $15,000
$45,508 $682 $0 $15,000COMMUNITY SERVICES
OPEN SPACE DEV FEE $45,508 $682 $0 $15,000
$2,294 $128 $0 $5,000COMMUNITY SERVICES
LIBRARY/MUSEUM DEV FEE $2,294 $128 $0 $5,000
$11,561 $767 $0 $5,000ADMINISTRATION
GENERAL GOVT DEV FEE $11,561 $767 $0 $5,000
$4,840,248 $1,383,401 $6,446,116 $17,210,039 TOTAL OF FUNDS
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Revenue Summary
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Revenue Summary
Revenue
This section provides a broad overview of the revenues included in the FY2012
budget. Information is presented for general, special revenue, debt service and
capital project funds.
Total revenues for all funds are estimated at $32,028,371. The general fund portion
represents approximately 40% of the total. Special revenue funds represent another
5% of the budget. HURF/Street funds represent 4% while the excise tax fund repre-
sents 1% of the total. Debt service represents 7% and capital projects represent the
remaining 44% of the total revenues.
General Fund
40%
HURF/Streets Fund
4%
Excise Tax Fund
1%
Special Revenue Fund
5%
Debt Service
7%
Capital Projects
44%
TOWN OF FOUNTAIN HILLS
REVENUES BY FUND
(in millions)
TOTAL ALL FUNDS
$32.0M
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Revenue Summary
FY 2012 PROPOSED BUDGET
SUMMARY - REVENUES
GENERAL FUND
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
SALES TAX-LOCAL $6,375,366 $6,044,684 $6,020,520 $6,611,688
BUSINESS LICENSE $111,495 $99,475 $109,180 $113,544
ANIMAL LICENSE $42,168 $49,182 $45,088 $46,896
BUILDING PERMIT $294,356 $178,944 $155,140 $199,296
SIGN PERMITS $500 $400 $0 $250
PLANNING & ZONING FEES $19,058 $4,705 $6,000 $10,000
LANDSCAPE PERMITS $6,861 $4,200 $0 $1,040
ENCROACHMENT PERMITS $53,707 $17,002 $17,000 $25,000
VARIANCES $2,190 $3,740 $4,000 $5,000
SUBDIVISION FEES $8,842 $16,500 $15,000 $12,000
SPECIAL EVENT PERMIT $2,450 $1,700 $0 $500
ENGINEERING FEES $0 $2,080 $0 $2,500
PLAN REVIEW $0 $8,772 $4,506 $21,000
FRANCHISE FEES $321,964 $309,052 $300,000 $303,000
CELL TOWER LEASE $69,891 $109,016 $100,464 $145,464
SALES TAX-STATE $1,948,661 $1,797,356 $1,765,065 $1,701,480
INCOME TAX-STATE $3,659,964 $3,162,174 $2,384,218 $1,898,160
VEHICLE LICENSE TAX $889,826 $821,321 $850,000 $758,400
FIRE INSURANCE PREM TAX $145,895 $127,647 $119,452 $124,230
PROGRAM FEES $197,717 $192,728 $214,591 $218,091
RENTAL FEES $152,064 $92,602 $94,328 $79,584
TAXABLE SALES $14,596 $12,364 $15,000 $15,000
BAR SALES $21,256 $0 $0 $0
NON-TAXABLE RENTAL $28,776 $13,902 $6,500 $7,980
NON-TAXABLE FEES $3,851 $2,005 $1,500 $2,520
ADOPT-A-STREET FEE $360 $0 $0 $0
SPONSORSHIPS $7,943 $17,304 $13,900 $12,000
DONATIONS $4,591 $515 $700 $700
REIMBURSEMENTS/REFUNDS $0 $27,538 $0 $0
AUCTION/RECYCLE PROCEEDS $189 $814 $0 $0
RESTITUTION/INS PROCEEDS $4,081 $1,399 $0 $0
MISCELLANEOUS REVENUE $13,983 $31,158 $40,738 $9,996
COURT FINES/FEES $315,274 $259,571 $255,078 $260,160
ABATEMENTS $138 $33 $0 $0
JCEF REVENUE $4,493 $0 $0 $0
INTEREST INCOME $77,140 $7,459 $10,800 $60,000
TRANSFER IN $28,365 $36,074 $90,000 $0
TOTAL GENERAL FUND $14,828,010 $13,453,414 $12,638,768 $12,645,479
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Revenue Summary
FY 2012 PROPOSED BUDGET
SUMMARY - REVENUES
SPECIAL REVENUE FUNDS
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
HIGHWAY USERS TAX $1,468,335 $1,391,100 $1,315,800 $1,132,332
LOCAL TRAN ASSIST (LTAF) $108,000 $62,772 $0 $0
IN-LIEU FEES $0 $84,979 $15,068 $25,200
ADOPT-A-STREET FEE $0 $240 $120 $0
REIMBURSEMENTS/REFUNDS $0 $3,850 $2,482 $0
MISCELLANEOUS REVENUE $4,299 $12,186 $5,000 $4,800
INTEREST INCOME $6,225 $170 $120 $120
TRANSFER IN $191,638 $0 $0 $0
TOTAL HIGHWAY USERS FUND $1,778,496 $1,555,296 $1,338,590 $1,162,452
SALES TAX-LOCAL $1,337,066 $0 $0 $0
SALES-EXCISE TAX $(26,017) $285,497 $270,600 $272,136
INTEREST INCOME $11,122 $745 $29 $0
TOTAL EXCISE TAX FUND $1,322,171 $286,242 $270,629 $272,136
GRANTS $381,836 $4,616 $3,890,676 $1,500,000
FEDERAL STIMULUS FUNDS $0 $0 $1,081,614 $0
LOCAL TRAN ASSIST (LTAF) $45,971 $0 $0 $0
LTAF II $0 $36,074 $0 $0
PROP 202/GAMING REV $189,900 $183,998 $200,000 $0
REIMBURSEMENTS/REFUNDS $0 $0 $282,625 $0
TRANSFER IN $0 $0 $30,959 $0
TOTAL SPECIAL REVENUE FUND $617,707 $224,688 $5,485,874 $1,500,000
DEVELOPMENT FEES $8,409 $0 $0 $0
IN-LIEU FEES $0 $194 $20,416 $0
DONATIONS $5,500 $0 $0 $0
TRANSFER IN $0 $12,325 $10,350 $0
TOTAL PUBLIC ART FUND $13,909 $12,519 $30,766 $0
CCEF REVENUE $24,866 $20,761 $15,000 $14,520
JCEF REVENUE $0 $7,967 $4,000 $0
INTEREST INCOME $893 $432 $250 $300
TOTAL COURT ENHANCEMENT FUND $25,759 $29,161 $19,250 $14,820
$3,758,042 $2,107,906 $7,145,109 TOTAL FUNDS $2,949,408
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Revenue Summary
FY 2012 PROPOSED BUDGET
SUMMARY - REVENUES
DEVELOPMENT FEES
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
DEVELOPMENT FEES $10,497 $8,646 $7,980 $8,352
INTEREST INCOME $2,992 $177 $0 $24
TOTAL LAW ENFORCEMENT DEV FEE $13,489 $8,823 $7,980 $8,376
DEVELOPMENT FEES $2,378 $1,978 $1,795 $1,878
INTEREST INCOME $734 $34 $0 $0
TOTAL FIRE/EMERGENCY DEV FEE $3,111 $2,012 $1,795 $1,878
DEVELOPMENT FEES $50,408 $181,487 $48,775 $49,344
INTEREST INCOME $4,717 $77 $0 $0
TOTAL STREETS DEV FEE $55,125 $181,564 $48,775 $49,344
DEVELOPMENT FEES $14,621 $22,076 $7,425 $8,874
INTEREST INCOME $5,500 $(65) $0 $0
TRANSFER IN $541,416 $0 $0 $0
TOTAL PARK/REC DEV FEE $561,537 $22,011 $7,425 $8,874
DEVELOPMENT FEES $6,785 $9,897 $4,835 $5,202
INTEREST INCOME $6,180 $1,544 $0 $198
TOTAL OPEN SPACE DEV FEE $12,965 $11,441 $4,835 $5,400
DEVELOPMENT FEES $2,118 $3,253 $875 $1,044
INTEREST INCOME $734 $35 $0 $0
TOTAL LIBRARY/MUSEUM DEV FEE $2,853 $3,288 $875 $1,044
DEVELOPMENT FEES $20,898 $16,194 $16,910 $17,574
INTEREST INCOME $5,252 $472 $0 $198
TOTAL GENERAL GOVT DEV FEE $26,151 $16,666 $16,910 $17,772
$675,230 $245,806 $88,595 TOTAL FUNDS $92,688
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Revenue Summary
GRAND TOTAL ALL FUNDS $25,790,135 $20,112,089 $27,073,050 $32,028,371
FY 2012 PROPOSED BUDGET
SUMMARY - REVENUES
DEBT SERVICE AND CAPITAL PROJECTS
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
INTEREST INCOME $9 $2 $0 $0
TRANSFER IN $115,843 $136,413 $0 $0
TOTAL REVENUE BOND DEBT SERV $115,851 $136,415 $0 $0
PROPERTY TAX-CY $1,321,932 $1,485,589 $1,040,484 $1,020,000
INTEREST INCOME $563 $(9) $300 $102
TOTAL GEN OBLIG BD DEBT SERV $1,322,495 $1,485,579 $1,040,784 $1,020,102
PROPERTY TAX-CY $369,303 $410,607 $426,250 $420,000
INTEREST INCOME $29 $0 $100 $84
TOTAL EAGLE MTN CFD DEBT SERV $369,332 $410,607 $426,350 $420,084
SALES-EXCISE TAX $0 $856,492 $827,500 $631,200
INTEREST INCOME $20,400 $1,997 $1,200 $504
TRANSFER IN $983,287 $387,000 $387,000 $193,500
TOTAL MUNIC PROP CORP DEBT SERV $1,003,686 $1,245,490 $1,215,700 $825,204
PROPERTY ASSESSMENTS $662 $0 $3,315 $0
TRANSFER IN $(296) $0 $0 $0
TOTAL COTTONWOODS IMP DIST $366 $0 $3,315 $0
PROPERTY TAX-CY $1,360 $3,323 $0 $3,315
TAXABLE SALES $2,014 $0 $0 $0
TOTAL COTTONWOODS MAINT DIST $3,374 $3,323 $0 $3,315
SALES TAX-LOCAL $1,072,511 $457,767 $66,678 $104,580
GRANTS $769,573 $0 $0 $4,351,600
SALES TAX-STATE $0 $0 $0 $0
INTEREST INCOME $115,989 $9,819 $300 $0
TRANSFER IN $1,755,674 $555,964 $4,447,451 $9,615,911
TOTAL CAPITAL PROJECTS FUND $3,713,748 $1,023,550 $4,514,429 $14,072,091
$6,528,854 $4,304,963 $7,200,578 TOTAL FUNDS $16,340,796
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Revenue Summary
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Revenue Summary
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Revenue Summary
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Revenue Summary
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.
Revenue Summary
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Revenue Summary
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Revenue Summary
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Revenue Summary
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Revenue Summary
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Revenue Summary
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Revenue Summary
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Expenditure Summary
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Expenditure Summary
Expenditures
This section provides a broad overview of the expenditures included in the FY2012
budget. Information is presented for general, special revenue, debt service and capi-
tal project funds.
All Funds Expenditure Summary
Total expenditures for all funds are $38,289,213, including transfers. The general
fund portion of $12,596,151 represents 32.9% of the total. Highway User Revenue
Fund (Streets Fund) represents 3.3% of the total Town budget. Other special reve-
nue funds represent 4.7% of the budget, with debt service representing 14.3% and
capital projects representing 44.8%.
With the introduction of program budgeting all expenditures are categorized by line
item or program. A summary of all programs and proposed costs are shown on the
next pages.
General Fund
33%
HURF/Streets Fund
3%
Excise Tax Fund
1%
Special Revenue Fund
4%
Debt Service Fund
14%
Capital Projects Fund
45%
TOWN OF FOUNTAIN HILLS
EXPENDITURES BY FUND
(in millions)
TOTAL ALL FUNDS
$38.3M
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Expenditure Summary
FY 2012 PROPOSED EXPENDITURES BY FUND AND PROGRAM
GENERAL FUND
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$82,423 $0 $0 $0 NOT DEFINED
$0 $62,773 $36,896 $54,356 ACCOUNTING
$11,202,454 $5,000,652 $1,893,210 $1,647,264 ADMINISTRATION
$0 $166,952 $214,248 $218,153 AMENITIES
$21,783 $39,398 $65,808 $66,398 ANIMAL CONTROL
$0 $185,678 $194,100 $186,512 ATTORNEY SERVICES
$0 $78,759 $71,160 $70,141 AUDIT SERVICES
$230 $38,541 $28,621 $52,775 BOARDS & COMMISSIONS
$0 $17,546 $0 $0 BROADCAST/CHANNEL 11
$0 $49,135 $45,946 $39,318 BUDGET
$506,993 $95,949 $239,380 $271,480 BUILDING INSPECTION
$2,310 $558,486 $635,676 $600,114 BUILDING MAINTENANCE
$0 $121,151 $90,730 $85,688 CAPITAL IMPROVEMENT PROG
$0 $0 $44,485 $47,235 CIVIL CASES
$148,293 $134,820 $104,517 $125,852 CODE COMPLIANCE
$76,345 $113,272 $102,083 $123,197 COMMUNITY EVENTS
$0 $30,643 $0 $0 CONSTITUENT COMMUNICATIONS
$0 $0 $89,918 $92,765 CRIMINAL CASES
$252,191 $162,869 $132,992 $99,206 CURRENT PLANNING
$0 $12,350 $27,393 $30,770 CUSTOMER SERVICE
$0 $58,060 $41,042 $174,863 ELECTIONS
$0 $0 $20,000 $1,361,411 EMERGENCY MEDICAL
$760,604 $119,995 $103,639 $149,316 PW-ENGINEERING
$7,966 $78,132 $56,736 $44,720 ENVIRONMENTAL SERVICE
$0 $70,685 $51,235 $49,261 EVENT PLANNING
$0 $13,100 $0 $0 FACILITY RENTAL
$0 $138,506 $168,030 $184,980 FIELD PREP/MAINT
$0 $142,894 $0 $0 FINANCIAL COLLECTIONS
$1,754 $48,978 $2,762,381 $1,501,745 FIRE PROJECTS
$0 $219,283 $190,102 $200,724 FOUNTAIN
$51,599 $87,939 $100,533 $103,657 HOME DELIVERED MEALS
$106,581 $81,154 $96,000 $96,000 INCARCERATION/TRANSPORT
$0 $27,614 $0 $0 INTERGOVERNMENTAL RELATIONS
$0 $67,936 $19,442 $20,173 JUVENILE
$0 $187,280 $197,742 $233,356 LANDSCAPE MAINTENANCE
$0 $36,678 $41,323 $42,099 LEGISLATION
$0 $31,510 $23,617 $37,849 LICENSING
$0 $69,308 $43,517 $28,104 LONG RANGE PLANNING
$154,580 $105,242 $76,516 $74,355 MAPPING & GRAPHICS
$0 $68,953 $0 $0 COM CTR MARKETING
$0 $12,947 $0 $0 MEDIA RELATIONS
$63,335 $160,270 $148,892 $34,057 OPEN SPACE
$1,244,147 $198,685 $218,975 $30,360 OPERATIONAL SUPPORT
$0 $2,690,809 $2,582,036 $2,729,379 PATROL
$0 $16,028 $15,118 $14,795 PAYROLL
$0 $283,238 $156,413 $109,430 PERMITTING
$0 $8,250 $9,960 $9,960 PUBLIC DEFENDER
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Expenditure Summary
FY 2012 PROPOSED EXPENDITURES BY FUND AND PROGRAM
GENERAL FUND (CONT.)
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$0 $110,000 $110,000 $110,000 PROSECUTOR
$0 $18,610 $34,157 $16,716 PURCHASING
$0 $19,427 $19,770 $15,061 RECORDS MANAGEMENT
$4,055 $29,970 $0 $0 RECREATIONAL TRIPS
$95 $11,802 $3,559 $7,396 RECRUITMENT
$0 $249,127 $328,131 $270,968 RISK MANAGEMENT
$1,310 $16,414 $73,849 $59,454 SENIOR MEMBERSHIPS
$1,869 $11,471 $0 $2 SENIOR PROGRAMS
$0 $452,577 $434,235 $372,435 SOCIAL/COMMUNITY SERVICES
$0 $53,085 $161,145 $169,901 SUPPORT
$0 $10,053 $13,904 $26,897 SPECIAL EVENTS
$7,828 $54,741 $40,621 $35,198 SPECIAL INTEREST PROGRAMS
$26,827 $86,053 $72,018 $65,317 SPORTS ACTIVITIES
$10,499 $92,208 $48,140 $208,991 STORMWATER MANAGEMENT
$18 $18,587 $18,533 $18,939 STRATEGIC PLANNING
$0 $3,891 $0 $0 TELECOMMUNICATIONS
$0 $119,888 $0 $0 TRAFFIC MGMT
$0 $10,872 $12,425 $1,964 TRAINING & DEVELOPMENT
$0 $70,502 $0 $0 TRANSPORTATION
$0 $0 $27,103 $30,325 TREASURY
$0 $3,930 $7,856 $18,506 VIDEO SERVICES
$28,431 $30,299 $31,685 $56,994 VOLUNTEERS
$0 $19,265 $15,120 $33,003 WEB SITE
$4,211 $53,841 $42,386 $36,269 YOUTH & TEEN PROGRAMS
$14,768,731 $13,439,063 $12,635,044 $12,596,151 TOTAL GENERAL FUND
HIGHWAY USER REVENUE FUND (HURF)
$1,756,675 $389,028 $176,276 $200,717 ADMINISTRATION
$0 $324 $19,319 $3,297 ADOPT A STREET
$24,221 $20,260 $21,400 $21,408 LEGAL SERVICES
$0 $99,922 $300,825 $298,944 OPEN SPACE
$3,181 $522,282 $98,049 $149,041 PAVEMENT MANAGEMENT
$81,221 $77,349 $106,336 $74,821 STREET SIGNS
$0 $147,180 $206,023 $150,188 STREET SWEEPING
$0 $1,089 $97,446 $96,355 TRAFFIC MGMT
$53,972 $166,099 $166,407 $200,694 TRAFFIC SIGNALS
$127,642 $144,813 $92,131 $82,834 VEHICLE MAINTENANCE
$2,046,912 $1,568,347 $1,284,211 $1,278,299 TOTAL HIGHWAY USER REV FUND
EXCISE TAX FUND
$765,819 $118,580 $572,976 $211,364 ADMINISTRATION
$765,819 $118,580 $572,976 $211,364 TOTAL EXCISE TAX FUND
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Expenditure Summary
FY 2012 PROPOSED EXPENDITURES BY FUND AND PROGRAM
SPECIAL REVENUE FUNDS
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$0 $0 $199,000 $0ENVIRONMENTAL SERVICE
$592,161 $224,688 $5,168,451 $1,500,000 GRANTS ADMIN
$0 $0 $118,423 $0TRANSPORTATION
$592,161 $224,688 $5,485,874 $1,500,000 TOTAL SPECIAL REVENUE FUND
$32,387 $18,825 $20,350 $3,825 ART ACQUISITION/MAINT
$32,387 $18,825 $20,350 $3,825 TOTAL PUBLIC ART FUND
$27,284 $8,793 $40,350 $33,250 COURT ENHANCEMENT
$27,284 $8,793 $40,350 $33,250 TOTAL COURT ENHANCEMENT FUND
$651,832 $252,306 $5,546,574 $1,537,075 GRAND TOTAL SPECIAL REV FUNDS
CAPITAL PROJECTS FUND
$0 $0 $54,823 $168,713 NOT DEFINED
$0 $17,450 $570,000 $805,000 DOWNTOWN DEVELOPMENT
$0 $0 $66,000 $387,000 FIRE PROJECTS
$612,768 $385,461 $90,000 $297,500 GENERAL GOV'T PROJECTS
$0 $0 $9,000 $75,000 LIBRARY/MUSEUM PROJ
$31,112 $0 $0 $0 OPEN SPACE
$1,703,813 $0 $0 $155,000 PARK DEVELOPMENT
$1,436,508 $844,699 $5,507,493 $14,876,826 PAVEMENT MANAGEMENT
$14,922 $0 $0 $75,000 STORMWATER MANAGEMENT
$384,401 $1,998 $148,800 $200,000 TRAFFIC SIGNALS
$48,687 $0 $0 $100,000 VEHICLE REPLACEMENT
TOTAL CAPITAL PROJECTS $4,232,211 $1,249,608 $6,446,116 $17,140,039
DEBT SERVICE FUNDS
GEN OBLIG BD DEBT SERVICE $1,338,003 $1,368,138
EAGLE MTN CFD DEBT SERVICE $369,510 $388,760
MUNIC PROP CORP DEBT SERVICE
COTTONWOODS IMP DIST
COTTONWOODS MAINT DIST
TOTAL DEBT SERVICE FUNDS
$116,242 $136,413 $0 $0 REVENUE BOND DEBT SERVICE
$3,169,133 $3,306,698 $2,863,468 $5,456,286
$0
$0
$3,850
$0
$0
$3,315
$3,315
$0
$1,345,379 $4,011,948
$421,610
$1,409,538
$1,030,813
$1,418,630
$410,710
$1,019,413
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Expenditure Summary
FIRE/EMERGENCY DEV FEE $1,293 $85 $0
STREETS DEV FEE $524,736 $20,000
PARK/REC DEV FEE $17,457 $1,151 $15,000
OPEN SPACE DEV FEE $45,508 $682
LIBRARY/MUSEUM DEV FEE $5,000
TOTAL DEVELOPMENT FEES
FY 2012 PROPOSED EXPENDITURES BY FUND AND PROGRAM
DEVELOPMENT FEES
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$5,187 $384 $0 $5,000 LAW ENFORCEMENT DEV FEE
$608,037 $133,794 $0 $70,000
GENERAL GOVT DEV FEE
$2,294
$11,561
$130,597
$767
$128
$0
$0
$0
$0
$0
$5,000
$15,000
$5,000
$26,242,676 $20,068,395 $29,348,388 $38,289,213 GRAND TOTAL OF ALL FUNDS
VEHICLE/EQUIP REPL FUND
TOTAL VEHICLE/EQUIP REPL FUND $48,687 $0 $125,150 $0
$48,687 $0 $0 $0 ADMINISTRATION
$0 $0 $125,150 $0 EQUIPMENT REPLACEMENT
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Expenditure Summary
Operating Expenditures by Division
Department Division Budget
Mayor & Council Council Operations $75,745
Municipal Court Court Operations $432,844
Administration Town Manager $607,979
Town Clerk $259,280
Human Resources/Risk Mgmt $426,069
Finance $314,958
Information Technology $234,055
Legal Services $306,472
Economic Development $92,577
TOTAL ADMINISTRATION $2,241,390
Development Services Engineering $501,191
Facilities $492,377
Planning $172,029
Code Compliance $125,851
Mapping & Graphics $74,355
Building Safety $234,687
TOTAL DEVELOPMENT SERVICES $1,600,490
Community Services Recreation $471,594
Community Center Operations $425,185
Senior Services $239,322
Parks-Fountain Park $408,722
Parks-Golden Eagle Park $378,014
Parks-Desert Vista Park $106,103
Parks-Four Peaks Park $126,951
Parks-Open Space/Trails $34,057
TOTAL COMMUNITY SERVICES $2,189,948
Law Enforcement Law $2,899,522
Fire & Emergency Med Fire $3,156,212
Total General Fund Operations $12,596,151
Special Revenue Fund Operations
Development Services Streets $1,278,299
Administration Economic/Downtown Development $211,364
All Fund Operations $14,085,814
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Expenditure Limitation
Each year the Economic Estimates Commission of the State of Arizona develops expendi-
ture limits for local governments in Arizona based on a formula using 1979-80 expenses
adjusted for inflation and population growth. Cities and town are required to stay within
the limits or incur a penalty (reduction in State Shared revenues).
The final FY11-12 expenditure limitation for the Town of Fountain Hills is $24,781,571
which is $3,809,807 less than the prior year due to the decreased population. The limit
applies to FY12 expenditures of the Town (all funds) but allows for certain exemptions and
deductions. For example, debt service payments, HURF, bond proceeds, stimulus and
grant expenditures are not included when determining compliance with the expenditure
limitation. However, development fee and capital project expenditures are subject to the
limitation. The table below is an estimate of the Town’s expenditure limitation, deductions
and exclusions and final spending authority.
Expenditure Summary
$38,289,213
Exclusions from Revenues:
$0
$8,995,911
$5,456,285
$60,000
$4,253,100
$0
$0
$1,132,332
$0
$0
$0
$0
$2,694,279
Total Exclusions $22,591,907
Expenditures subject to limitation $15,697,306
Expenditure Limitation $24,781,571
Under/(Over) Limitation $9,084,265
Refunds, Reimbursements
Voter Approved Exclusions
Prior Years Carryforward
Received from State(LTAF, GETUM Grants)
Contributions from private organization
Highway User Revenues excess 1979-80
Savings Reserved for Capital Purchase (voter approved)
Contracts with Other Political Subdivisions
Bond Proceeds carried forward
Bond Proceeds
Debt Service Payments
Dividends,Interest,Gains
Grants
EXPENDITURE LIMITATION ANALYSIS (Estimate)
Total Expenditures
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The Fountain at Night
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Budget Process
And
Schedule
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Mission of the Budget Process
Communication and involvement with citizens and other stakeholders is stressed. The
broad nature of the budget mission allows issues to be addressed that have limited the
success of budgeting in the past. Apathy is a serious illness of government; it is in the
best interests of government to have involved stakeholders.
The term stakeholder refers to anyone affected by or who has a stake in government. This
term stakeholder includes, but is not limited to: citizens, customers, elected officials,
management, employees and their representatives, businesses, vendors, other govern-
ments, and the media. It is vital that the budget processes include diverse stakeholders.
Each year the Town of Fountain Hills budget is developed from the Town Council’s priorities
by the Finance Department with the individual departments and the Town Manager. Meet-
ings with each department, the Town Manager and the Finance Department are held during
the month of March. After these meetings are completed, a proposed balanced budget is
prepared for submittal to the full Town Council and public in May.
Recommended Budget Practices
The Town of Fountain Hills budget process is designed to meet citizens’ needs for informa-
tion and input; decision makers’ needs for information and advice from citizens on their
desired blend of services; and the time line set by the State of Arizona through Arizona
Budget Law.
The Town of Fountain Hills budget process incorporates the recommended practices prom-
ulgated by the National Advisory Council on State and Local Budgeting (NACSLB). Concur-
rently, Town staff apply diligent effort into improving the processes, decisions and out-
comes with each new budget year. The NACSLB’s practices encourage governments to
consider the long term consequences of actions to ensure that impacts of budget decisions
are understood over a multi-year planning horizon and to assess whether program and
service levels can be sustained.
Budget Definition
All cities and towns in Arizona are required to adopt an annual budget. State law dictates
that fiscal years begin on July 1 and end on June 30. Certain parts of the budget docu-
ment such as summaries of revenues and expenditures showing two years of spending his-
tory are required by State law.
A good budget process is characterized by several essential features:
Incorporates a long-term perspective
Establishes linkages to broad goals
Focuses budget decisions on results and outcomes
Budget Process
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Involves and promotes effective communication with stakeholders
Provides incentives to government management and employees
These key characteristics of good budgeting make clear that the budget process is not sim-
ply an exercise in balancing revenues and expenditures one year at a time, but is strategic
in nature, encompassing a multi-year financial and operating plan that allocates resources
on the basis of identified goals. A good budget process moves beyond the traditional con-
cept of line-item expenditure control, providing incentives and flexibility to managers that
can lead to improved program efficiency and effectiveness.
Principles and Elements of the Budget Process
The budget process consists of four broad principles that stem from the definition and mis-
sion previously described. These principles encompass many functions that spread across
a governmental organization. They reflect the fact that development of a balanced budget
is a political and managerial process that also has financial and technical dimensions. Each
of the principles of the budget process incorporates components or elements that repre-
sent achievable results. These elements help translate the guiding principles into action
components. Individual budgetary practices are derived from these elements. The princi-
ples and elements provide a structure to categorize budgetary practices.
Establish broad goals to guide government decision-making – a government should have
broad goals that provide overall direction for the government and serve as a basis for deci-
sion-making.
Assess community needs, priorities, challenges and opportunities
Identify opportunities and challenges for governmental services, capital assets,
and management
Develop and disseminate broad goals
Develop approaches to achieve goals – a government should have specific poli-
cies, plans, programs, and management strategies to define how it will achieve
its long-term goals
Adopt financial policies
Develop programmatic, operating, and capital policies and plans
Develop programs and services that are consistent with policies and plans
Develop management strategies
Develop a budget consistent with approaches to achieve goals – a financial plan
and budget that moves toward achievement of goals, within the constraints of
available resources, should be prepared and adopted.
Develop a process for preparing and adopting a budget
Develop and evaluate financial options
Budget Process
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Make choices necessary to adopt a budget
Evaluate performance and make adjustments – program and financial perform-
ance should be continually evaluated, and adjustments made, to encourage pro-
gress toward achieving goals.
Monitor, measure, and evaluate performance
Make adjustments as needed
When does the “budget season” start?
The budget process typically begins in January when the Finance Department begins to re-
view current levels of service, Council goals and objectives as identified at the annual
Council retreat, proposed capital improvements, and financial forecasts.
In reality, the budget process for the Town is actually an ongoing process. Throughout the
fiscal year, citizens and staff submit suggestions for new services, regulations, funding
sources, and improved service delivery, as well as concerns to the Town Council and com-
missions for discussion, study, and/or implementation. Advisory boards and commissions
develop plans for new or enhanced programs to be included in the following year’s budget
proposal.
Implementing, Monitoring, and Amending the Budget
A budget is an annual planning tool - it identifies the Town’s work plan and matches the
financial, material, and human resources available with the requirements to complete the
work plan. It includes information about the organization and identifies the Council policy
that directed the budget preparation. Although a budget is often discussed as a financial
document, the financial portion means very little without the policy and administrative in-
formation that explains what the organization intends to do with the financial resources.
In July, the Town staff begins the process of implementing the newly adopted budget and
is accountable for budgetary control throughout the fiscal year. Revenue and expenditure
patterns are examined, compared to budget plans, and corrective action, if necessary, is
taken during the fiscal year. Town management is provided with a monthly budget and
activity report; the Town Council is provided a summary budget report at the end of each
quarter disclosing actual revenue, expenditure, and fund balance performance as com-
pared to the budget.
The Town of Fountain Hills budget is adopted at a department level and the Capital Im-
provement Plan is adopted at a project level. Control of each legally adopted annual
budget is at the department level; the Town Manager may at any time transfer any unen-
cumbered appropriation balance or portion thereof between general classifications of ex-
penditure (line items) within a department. The items are reduced by a like amount. At
the request of the Town Manager, the Council may transfer any unencumbered appropria-
tion balance or portion thereof between one department to another.
Budget Process
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Pursuant to Arizona Revised Statutes, “No expenditure shall be made for a purpose not in-
cluded in such budget..”. Thus a Contingency line item is included within the General Fund
to accommodate most unplanned expenditures. The other option in amending the budget,
according to state law, is for the Council to declare an emergency and then transfer the
monies from one line item or department to another. In essence, any approved Council
transfers do amend the budget although the budget is never reprinted. All transfers are
reflected on the following year’s legal schedules as required by the Auditor General’s Of-
fice.
What funds are included in this budget?
The accounts of the Town are organized on the basis of funds or account groups, each of
which is considered a separate accounting entity. Government resources are allocated to
and accounted for in individual funds based on the purposes for which they are to be spent
and the means by which spending activities are controlled. The Town of Fountain Hills ap-
propriates all funds in its budget process:
General Fund – revenues and expenditures to carry out basic governmental activities such
as police and fire, recreation, planning, legal services, administrative services, etc. (non-
restricted).
Special Revenue Funds – revenues derived from specific taxes or other earmarked revenue
sources, usually required by statute or ordinance to finance particular activities. Highway
User Revenue Fund (HURF) and grants are examples of special revenue funds (restricted
by statute).
Excise Tax Revenue Funds – designated for bond payments for mountains, Civic Center
phase II project, and downtown development (restricted by legislative action).
Debt Service Funds – established to account for the accumulation of resources for, and the
payment of, general long-term debt principal and interest. Municipal Property Corporation
(MPC) and Community Facilities District (CFD) funds are included within the debt service
funds.
Capital Projects Funds – to account for the purchase or construction of major capital facili-
ties, heavy equipment, park improvements and major road improvements. The Capital
Project Fund revenues are derived from excess General Fund revenues and 85% of the
construction related local sales tax.
When can a citizen have input into the budget process?
Town staff welcomes comments and suggestions throughout the year. The first opportu-
nity for the Town Council to contribute to the budget is during the annual goal setting re-
treat which is typically held around the beginning of the calendar year. The proposed
budget is presented to the public and Town Council in May at which time a public hearing is
held to receive input. This is the opportunity to increase the budget for the next fiscal year
before the maximum spending amount is established. Once the maximum spending
amount is adopted as the tentative budget, line items can only be exchanged or decreased
prior to the budget’s final adoption.
Budget Process
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Budget Schedule
Budget Process
Monday, August 23, 2010 Budget Retreat for all Town Staff
Strategic Plan Review
Program Performance Budget Update
Monday, August 30, 2010 Capital Improvement Program Budget Kick-off Meeting w/ Budget
Managers
20 year CIP/IIP distributed to Directors for review and 5 year update
Begin Sidewalk Master Plan Update
Begin Pavement Management Plan - Debt Service Scheduling
Overview of capital budget process
Thursday, September 16, 2010 Directors submit updated 20 year CIP and 5-year CIP project
information sheets to Finance
Sidewalk Master Plan completed
Pavement Management Plan completed
September 20 - September 30, 2010 Finance prepares Capital Improvement Program
Tuesday, October 5, 2010 Council receives preliminary CIP budget
Tuesday, October 12, 2010 Council Budget Meeting on CIP
Thursday, October 28, 2010 Council Strategic Planning/Goal Setting Retreat
Develop broad policies or ideas to drive budget process
Develop Council Goals/Priorities for fiscal year
Wednesday, November 10, 2010 Staff Retreat regarding Implementation of Council Goals
Draft Council Goals/Priorities distributed to Department Directors
and Budget Managers
Monday, November 15, 2010 Operating Budget Kick-off Meeting with Department Directors and
Budget Managers
Wednesday, November 24, 2010 Written Dept Mission Statement (Word Template) due to Finance
Directors submit requests for new/revised programs with
justification
Directors submit requests for new staff/reclassifications with
justification
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Budget Schedule
Budget Process
Tuesday, November 30, 2010 Council/Staff Retreat on Goals for FY2011-12
Finance submits early revenue projections to Executive Budget
Committee
Update Executive Budget Committee on program and staffing
requests
Monday, December 6, 2010 Executive Budget Committee review Goals expenses prior to Council
Work Study
Tuesday, December 14, 2010 Council Work Study on Goals
Thursday, December 16, 2010 Council formally adopts Council Goals for FY2011-12
Monday, December 20, 2010 Public Budget Open House
Strategic Plan Review and Council Goals Update
Thursday, December 23, 2010 Performance Budget Forms (Program level) due to Finance
Deadline for input of operating budget into accounting program
December 27, 2010 - January 27, 2011 Finance prepares preliminary Operating & CIP budget document
Tuesday, February 1, 2011 Finance submits preliminary Operating & CIP Budget to Executive
Budget Committee
Tuesday, February 8, 2011 Council Work Study on preliminary budget
February 8 - February 24, 2011 Department Budget Meetings with Working Budget Committee
Monday, March 7, 2011 Update Executive Budget Committee on Operating Budget
March 8 - March 24, 2011 Finance prepares Proposed Budget incorporating items from
Executive Budget Committee
Monday, May 2, 2011 Council receives proposed budget
Proposed budget published on line
May 4 - May 19, 2011 Finance meets with individual Council members to review Proposed
Budget
Tuesday, May 10, 2011 Council Budget Meeting - Work Study
Public Budget Open House
Thursday, May 19, 2011 Council Budget Meeting -Adopt Tentative Budget (maximum
expenditures)
Wednesday, May 25 & June 1 Publish Tentative Budget in newspaper
Thursday, June 2, 2011 Council Budget Meeting - Adopt Final budget
Thursday, June 16, 2011 Council Budget Meeting -Adopt Tax Levy
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OPERATING BUDGETS
MAYOR & TOWN COUNCIL
MUNICIPAL COURT
ADMINISTRATION
DEVELOPMENT SERVICES
COMMUNITY SERVICES
LAW ENFORCEMENT
FIRE & EMERGENCY MEDICAL
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Sunridge Canyon Golf Course
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Operating Budgets
Mayor & Town Council
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Operating Budgets
MAYOR & TOWN COUNCIL
Mission Statement
The Mayor and Town Council are charged with serving the best interests of the community by pro-
viding for its safety and well-being; respecting its special, small-town character and quality of life;
providing superior public services; sustaining the public trust through open and responsive govern-
ment; and maintaining the stewardship and preservation of its financial and natural resources.
Front Row: Councilmember Ginny Dickey, Mayor Jay T. Schlum, Councilmember Cassie Hansen
Back Row: Councilmember Tait D. Elkie, Councilmember Dennis Brown, Vice Mayor Dennis Contino, Councilmember Henry Leger
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Operating Budgets
Department Overview
The Town Council is comprised of the Mayor and six Councilmembers, all of whom are elected at
large to serve the citizens of the Town of Fountain Hills. The term of office for the Mayor is two
years, and Councilmembers serve overlapping terms of four years. The corporate powers of the
Town are vested in the Council and are exercised only as directed or authorized by law via ordi-
nance, resolution, order or motion. The Council appropriates funds and provides policy direction to
Town staff. The Council appoints a Town Manager, who is responsible for the day-to-day admini-
stration of the Town. The Council also appoints the Municipal Court Judge, Town Attorney, and
Prosecuting Attorney.
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Wages $35,600 $52,384 $52,354 $52,518
Employment Taxes $3,407 $3,750 $3,972 $3,983
Benefits $0 $3,570 $4,015 $4,152
Dues & Memberships $0 $360 $360 $0
Education and Training $12,975 $5,331 $8,480 $11,950
Maintenance & Repair $0 $34 $0 $0
Utilities $0 $0 $476 $0
Contractual Services $8,649 $1,000 $2,295 $630
Supplies $3,510 $1,390 $350 $1,950
Internal Service $0 $0 $25 $562
TOTAL $64,141 $67,819 $72,427 $75,745
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Operating Budgets
COUNCIL GOALS FOR FY2011-12
From the Values listed in Strategic Plan 2010, Council identified the following
Strategic Directions as Goals for FY2011-12.
Strategic Value: CIVILITY
C1 Practice the art of civility in all public settings and encourage those around you to do
the same.
C2 Support community events and activities that create opportunities to build community
and friendship.
Build on success of current service events and opportunities.
Provide new event to provide opportunity for community service and camaraderie building.
Support and contribute to state centennial activities and incorporate centennial activities.
Develop a proposal to reduce the cost of facility use and rental fees for residents and or-
ganizations in Fountain Hills.
Develop a program to encourage organizations to partner with the Town in facility mainte-
nance and upkeep.
C3 Genuinely solicit and consider public and stakeholder feedback as part of the decision-
making process.
Encourage greater citizen participation in Town Halls.
Expand web-based feedback instruments to encourage public stakeholder feedback.
Consider strategies that utilize social media as a feedback instrument.
Strategic Value: ENVIRONMENTAL SUSTAINABILITY
ES3 Explore and implement new technologies and opportunities that will minimize noise,
air, and light pollution and reduce energy consumption.
Conduct and analyze Town energy audit and employ strategies to reduce energy consump-
tion.
Investigate ways to reduce energy costs.
Recommend sustainable practices.
Strategic Value: CIVIC RESPONSIBILITY
CR2 Discover, recognize, and utilize the talents of our citizens and use these assets to ad-
dress community needs.
Expand “Take Pride” Day where volunteers complete small jobs to promote facility mainte-
nance and upkeep of amenities, perhaps as a semi-annual event or as part of Centen-
nial activities.
Establish a senior mobility program that uses volunteers to escort seniors to doctor’s ap-
pointments, services, and other errands.
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Operating Budgets
CR3 Foster a culture of public service and volunteerism.
Continue to utilize Volunteer Coordinator to foster volunteerism for activities and initia-
tives.
Expand on the Adopt A Street program to include citizen stewardship of community as-
sets.
CR4 Implement a comprehensive communications plan to encourage informed citizen
participation in civic life.
Develop a communications strategy to effectively provide information to citizens.
Develop a single community activities and events calendar to showcase Town, partner,
and regional activities and serve as a clearinghouse to communicate opportunities.
Close the loop on citizen inquiries and inform council members of final answers/
resolution.
Utilize civic events to share information about Town issues.
CR7 Communicate the role of local government and clearly define the trade-offs be-
tween service levels and amenities and the associated costs so residents can make in-
formed choices.
Deliver budget presentations to identified community stakeholder groups.
Continue to present Citizens Academy.
Create an easy-to-understand, meaningful document that translates the budget for pub-
lic consumption.
Clearly communicate policy decisions and implications of decisions.
Investigate the potential of becoming an Arizona We Want pilot community.
Strategic Value: EDUCATION, LEARNING AND CULTURE
ELC2 Support partners in providing arts and cultural opportunities and amenities.
Identify local talent and promote opportunities to showcase talents at community events
and activities.
Support public art walk.
ELC4 Position the community’s arts and cultural businesses, venues, and amenities as
economic drivers integrated into the Town’s comprehensive economic strategy.
Increase external awareness of and interest in public art.
Continue to support Greening project.
Continue to support the arts district.
ELC5 Encourage access to higher learning opportunities or the establishment of an
educational or training campus within our community.
Broker a commitment from an organization to establish an educational or training facil-
ity/program in Fountain Hills. Report on activities to date.
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Operating Budgets
Strategic Value: ECONOMIC VITALITY
EV1 Develop a comprehensive economic development strategy for the Town’s future and
work with our partners to forward economic growth and awareness.
Develop a comprehensive community marketing plan/campaign.
EV2 Develop and maintain a balanced, equitable, sustainable, local financing structure to
support the Town’s core government services at desired service levels.
Revisit the 2007 Revenue Enhancement Analysis Report and identify potential strategies
for consideration and/or implementation.
Review and consider implementation of a storm water maintenance fee.
Consider establishing a financial sustainability commission to review and recommend
strategies to ensure long-term financial sustainability.
EV4 Promote retention, expansion, and relocation of quality businesses.
Provide opportunities to receive feedback from those investing in our community.
Develop strategies that focus on business retention within the community.
Continue to review codes to identify opportunities to relieve businesses of unnecessary
regulation.
Examine possibilities associated with acquisition of properties not used by school district
for possible business location or other municipal uses.
EV5 Promote Fountain Hills as a visitor destination.
Continue to support and partner with the Fountain Hills and Fort McDowell Tourism Bureau.
EV6 Identify a slate of economic development tools and strategies (including tax incen-
tives, fee abatements, etc.) to stimulate economic growth.
Develop a strategy to focus new development and business relocation to the Downtown
Core (along Avenue of the Fountains).
Analyze and facilitate necessary rezoning (and related activities) to support future Lakeside
District development and look at other tools that might prepare us for making the
Downtown Vision Plan come to life as the economy improves.
Strategic Value: RECREATIONAL OPPORTUNITIES AND AMENITIES
R2 Provide an interconnected, multi-use trail and bicycle system that promotes active liv-
ing, physical activity, education, and appreciation of our parks and natural resources.
Utilizing the Urban Trails Plan, identify improvements along circuits that better accommo-
date and promote multi-modal use of urban trails.
Provide analysis of pedestrian movements with the Town and identify interconnect gaps.
Work with Sonoran Conservancy and other organizations to expand and maintain Preserve
Trails.
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Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND MAYOR & COUNCIL
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
SALARIES-FULL TIME $35,600 $52,384 $52,354 $16,518
SALARIES-PART TIME $0 $0 $0 $36,000
FICA $2,723 $2,232 $2,991 $2,754
MEDICARE $0 $750 $0 $240
WORKERS COMPENSATION $474 $558 $643 $651
UNEMPLOYMENT INSURANCE $210 $210 $338 $338
GROUP HEALTH INSURANCE $0 $1,531 $1,791 $1,928
GROUP DENTAL INSURANCE $0 $106 $113 $94
GROUP VISION INSURANCE $0 $16 $17 $16
DISABILITY INSURANCE $0 $70 $246 $247
RETIREMENT $0 $1,799 $1,799 $1,817
LIFE INSURANCE $0 $49 $49 $50
DUES, SUBSCRIPT & PUBLICAT $0 $360 $360 $0
TRAINING/CONT ED $3,159 $191 $0 $0
MEETINGS & CONFERENCES $9,815 $5,140 $8,480 $11,950
BUILDING MAIN/REPAIR $0 $18 $0 $0
SIGN REPAIR & REPLACEMENT $0 $17 $0 $0
TELECOMMUNICATIONS $0 $0 $476 $0
PROFESSIONAL FEES $0 $0 $0 $0
PRINTING EXPENSE $0 $0 $795 $630
ADVERTISING/SIGNAGE $6,168 $0 $0 $0
COMMUNITY SERVICE CONTRACTS $2,481 $1,000 $1,500 $0
OFFICE SUPPLIES $3,415 $638 $350 $1,950
FOOD & BEVERAGE SUPPLIES $0 $706 $0 $0
POSTAGE & DELIVERY $95 $0 $0 $0
MISCELLANEOUS EXPENSE $0 $46 $0 $0
ISF-COPIER CHARGES $0 $0 $100 $48
ISF-MAIL SERVICE CHARGES $0 $0 $25 $38
ISF - TELECOM CHARGES $0 $0 $0 $476
$64,141 $67,819 $72,427 $75,745 TOTAL MAYOR & COUNCIL
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Operating Budgets
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Operating Budgets
Municipal Court
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Operating Budgets
MUNICIPAL COURT
Mission Statement
The Fountain Hills Municipal Court is committed to professionally serving the citizens of Fountain
Hills by administering justice in a fair, efficient and respectful manner, so as to enhance public trust
and community confidence in our court system.
Department Overview
The Fountain Hills Municipal Court is the judicial branch of the Fountain Hills government. Pursuant
to State law and the Town Code, decisions regarding the overall function of the Court are the sole
responsibility of the Presiding Judge, who also has exclusive supervisory authority over all court
personnel. The Court has jurisdiction over civil traffic, criminal traffic and criminal misdemeanor of-
fenses and violations of our Town Code and ordinances. The Court also has authority over specified
juvenile offenses. In addition the Municipal Court Judge has authority to issue arrest/search war-
rants, civil orders of protection and injunctions against harassment. As part of the Arizona State
Court System, the Fountain Hills Municipal Court is subject to the authority and administrative su-
pervision of the Arizona Supreme Court. The Fountain Hills Municipal Court has legal obligations and
reporting responsibilities to the State as well as to the Town of Fountain Hills. The Court must com-
ply with constantly changing federal, state and local laws and administrative rules, including those
relating to crimes and criminal procedure, victims’ rights, record keeping, ADA, Minimum Accounting
Standards and judicial ethics.
Cost Effectiveness:
The increase in Administration and Compliance program costs is primarily due to two factors—the
increased cost of employee benefits and internal service charges for telecommunications.
Expenditures by Program
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Program Name
Administration $393,410 $195,938 $267,446 $272,671
Collections $0 $142,894 $0 $0
Compliance $0 $0 $89,918 $92,765
Juvenile $0 $67,936 $19,442 $20,173
Protective Orders $0 $0 $44,485 $47,235
TOTAL $393,410 $406,768 $421,291 $432,844
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Operating Budgets
Expenditures by Category
FY09
Actual
FY10
Actual
FY11 FY12
Proposed Category Budget
Wages $295,942 $309,451 $308,400 $310,064
Employment Taxes $4,995 $5,244 $5,388 $5,379
Benefits $73,613 $75,634 $78,540 $93,797
Dues & Memberships $1,102 $3,482 $3,750 $3,750
Education and Training $2,757 $33 $800 $800
Maintenance and Repair $929 $696 $800 $800
Utilities $19 $0 $2,378 $0
Contractual Services $11,087 $9,643 $16,235 $11,235
Supplies $2,966 $2,190 $3,500 $3,500
Equipment $0 $397 $0 $0
Internal Service $0 $0 $1,500 $3,519
TOTAL $393,410 $406,768 $421,291 $432,844
Performance Indicators:
FY08-09 FY09-10 FY10-11*
Cases Filed 4,971 3.520 2,500
Cases Terminated 5,240 3,782 2,800
Hearings/Trials Held 1,225 1,089 750
*estimated
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Operating Budgets
FY2010-11 Department Accomplishments
Initiative
Strategic Value
Implemented home detention/electronic monitoring alterna-
tive for eligible defendants as a cost reduction measure.
Civility
Complied with recognized Supreme Court/AOC guidelines for
timely case processing, management and finances.
Civility
Continued the Fountain Hills Community Teen Court which
includes students from Fountain Hills and the surrounding
communities through a partnership with Fountain Hills High
School, Boys & Girls Clubs and Juvenile Court of Maricopa
County.
Civic Responsibility
Continued the review, updating and implementation of poli-
cies, procedures and measures to enhance sentence enforce-
ment and court security.
Civility
FY2011-12 Objectives
Initiative
Strategic Value
Provide all court and judicial services as mandated by the Consti-
tution, statutes and ordinances as fairly, effectively and effi-
ciently as possible.
Civic Responsibility
Effectively and efficiently monitor and enforce timely compli-
ance with Court ordered sentencing and diversion programs
while holding defendants accountable for their actions and obli-
gations.
Civic Responsibility
Provide access to the Court for juvenile offenders including a
diversion program for first time, minor violation offenders and
provide an opportunity for area teens to participate in the juve-
nile justice process.
Civility
Provide timely and appropriate legal access to those individuals
seeking the aid of the Court in the form of orders of protection
and injunctions against harassment.
Civility
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Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND MUNICIPAL COURT
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
SALARIES-FULL TIME $294,099 $309,414 $308,400 $310,064
OVERTIME $1,843 $37 $0 $0
FICA $4,232 $0 $0 $0
MEDICARE $0 $4,391 $4,468 $4,495
WORKERS COMPENSATION $557 $664 $580 $569
UNEMPLOYMENT INSURANCE $205 $189 $340 $315
GROUP HEALTH INSURANCE $31,198 $36,219 $39,050 $53,989
GROUP DENTAL INSURANCE $2,513 $2,908 $2,890 $2,825
GROUP VISION INSURANCE $305 $340 $280 $466
DISABILITY INSURANCE $1,358 $1,309 $1,470 $1,461
RETIREMENT $37,458 $34,040 $33,910 $34,107
LIFE INSURANCE $781 $818 $940 $949
DUES, SUBSCRIPT & PUBLICAT $1,102 $3,482 $3,750 $3,750
TRAINING/CONT ED $1,987 $0 $300 $300
MEETINGS & CONFERENCES $771 $33 $500 $500
EQUIPMENT MAINT/REPAIR $298 $0 $0 $0
OFFICE EQUIP MAINT/ REPAIR $631 $696 $800 $800
TELECOMMUNICATIONS $19 $0 $2,378 $0
AUDITING EXPENSE $283 $0 $5,000 $0
PROFESSIONAL FEES $0 $49 $135 $135
LEGAL FEES $816 $1,975 $2,000 $2,000
PRINTING EXPENSE $2,286 $490 $2,000 $2,000
ADVERTISING/SIGNAGE $200 $0 $0 $0
INTERGOVT AGREEMENTS $4,500 $4,500 $4,600 $4,600
BANK/MERC ACCT FEES $3,003 $2,629 $2,500 $2,500
OFFICE SUPPLIES $2,966 $1,901 $3,300 $3,300
CLEANING/JANITORIAL SUPPLIES $0 $13 $0 $0
FOOD & BEVERAGE SUPPLIES $0 $275 $200 $200
SMALL TOOLS $0 $397 $0 $0
ISF-COPIER CHARGES $0 $0 $0 $32
ISF-MAIL SERVICE CHARGES $0 $0 $1,500 $1,059
ISF-VEHICLE REPLACEMENT CHARGE $0 $0 $0 $50
ISF - TELECOM CHARGES $0 $0 $0 $2,378
$393,410 $406,768 $421,291 $432,844 TOTAL MUNICIPAL COURT
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Operating Budgets
Administration
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Operating Budgets
ADMINISTRATION DEPARTMENT
Mission Statement
The Administration Department is dedicated to serving the citizens of Fountain Hills by providing
Administrative direction and support to the Town Departments. Administration provides accurate
and current information on Council legislation and administrative actions; provides for the delivery
of comprehensive financial services to internal and external customers; provides support to Town
staff; reaches out to political leaders and geographical neighbors to continue to grow relationships
in the best interests of the Town and enhances the Town’s economic base through business attrac-
tion, retention and business vitality activities.
Department Overview
The Administration Department is made up of six (6) Divisions: Town Manager, Town Clerk, Human
Resources/Risk Management, Finance, Information Technology, and Economic Development. The
Town Manager provides direct supervision over the Town Clerk, Human Resources/Risk Manage-
ment, and Economic Development. The Town Manager also administers the budget for Legal Ser-
vices. The Deputy Town Manager is responsible for Finance and Information Technology.
Expenditures by Division
Division Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Town Manager $1,619,526 $924,314 $882,336 $607,979
Information Technology $352,852 $165,621 $198,517 $234,055
Town Clerk $103,833 $143,721 $134,389 $259,280
Human Resources/Risk Management $150,034 $444,659 $483,947 $426,069
Finance $347,421 $296,711 $302,182 $314,958
Public Information $161,908 $179,316 $0 $0
Economic Development $0 $88,166 $73,359 $92,577
Legal Services $0 $303,928 $314,060 $306,472
Undefined $82,423 $0 $0 $0
TOTAL $2,817,997 $2,546,435 $2,388,791 $2,241,390
Cost Effectiveness:
Town Manager
27%
Information
Technology
10%
Town Clerk
12%
Human
Resources/Risk
Management
19%
Finance
14%
Economic
Development
4%
Legal Services
14%
Use of Funds - Administration
Where does the money go?
Total Expenditures = $2,241,390
The Height of Desert Living 116
Operating Budgets
Expenditures by Program
Program Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Not Defined $82,423 $0 $0 $0
Accounting $0 $62,773 $36,896 $54,356
Administration $1,462,884 $603,418 $531,139 $509,068
Attorney Services $0 $185,678 $194,100 $186,512
Audit Services $0 $78,759 $71,160 $70,141
Boards & Commissions $0 $0 $0 $261
Broadcast/Channel 11 $0 $17,546 $0 $0
Budget $0 $49,135 $45,946 $39,318
Constituent Communication $0 $30,643 $0 $0
Customer Service $0 $12,350 $27,393 $30,770
Elections $0 $58,060 $41,041 $174,862
Intergovernmental Relationships $0 $27,614 $0 $0
Legislation $0 $36,678 $41,323 $42,099
Licensing $0 $31,510 $23,617 $37,849
Com Ctr Marketing $0 $49,103 $0 $0
Media Relations $0 $12,947 $0 $0
Operational Support $1,244,147 $198,685 $218,975 $30,360
Payroll $0 $16,028 $15,118 $14,795
Public Defender $0 $8,250 $9,960 $9,960
Prosecutor $0 $110,000 $110,000 $110,000
Purchasing $0 $18,610 $34,157 $16,716
Records Management $0 $19,427 $19,770 $15,061
Recruitment $95 $11,802 $3,559 $7,396
Risk Management $0 $249,127 $328,131 $270,968
Social/Community Services $0 $436,808 $362,640 $291,266
Support $0 $53,085 $161,145 $169,901
Special Events $0 $10,053 $0 $0
Strategic Planning $17 $18,587 $18,533 $18,939
Telecommunications $0 $3,891 $0 $0
Training & Development $0 $10,872 $12,425 $1,964
Transportation $0 $70,502 $0 $0
Treasury $0 $0 $27,103 $30,325
Video Services $0 $3,930 $7,856 $18,506
Volunteers $28,431 $30,299 $31,684 $56,994
Web Site $0 $19,265 $15,120 $33,003
TOTAL $2,817,997 $2,546,435 $2,388,791 $2,241,390
The Height of Desert Living 117
Operating Budgets
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Wages $827,898 $955,041 $680,136 $714,390
Employment Taxes $20,201 $19,617 $16,103 $17,647
Benefits $160,581 $168,378 $154,051 $163,481
Dues & Memberships $51,120 $51,603 $117,657 $137,691
Education and Training $14,055 $13,255 $30,702 $18,605
Maintenance and Repair $88,488 $45,566 $6,570 $7,500
Utilities $54,638 $51,526 $14,168 $6,496
Contractual Services $1,322,106 $1,176,286 $1,086,256 $1,107,078
Supplies $49,450 $27,747 $17,626 $28,291
Equipment $0 $6,930 $2,800 $250
Internal Service $0 $0 $16,289 $24,961
Transfers $75,704 $30,487 $39,959 $0
Contingency $96,601 $0 $206,475 $15,000
Capital $57,240 $0 $0 $0
TOTAL $2,817,997 $2,546,435 $2,388,791 $2,241,390
Accounting
2%
Administration
23%
Attorney Services
8%
Audit Services
3%
Budget
2%
Customer Service
1%
Elections
8%
Legislation
2%Licensing
2%
Operational Support
1%
Payroll
1%Prosecutor
5%
Purchasing
1%
Records
Management
1%
Risk Management
12%
Social/Comm Service
13%
Support
8%
Strategic Planning
1%
Treasury
1%
Video Services
1%
Volunteers
3%
Web Site
1%
Use of Funds - Administration
Where does the money go?
Total Expenditures = $2,241,390
Wages
32%
Employment Taxes
1%
Benefits
7%
Dues &
Memberships
6%
Education and
Training
1%
Contractual
Services
50%
Supplies
1%
Internal Service
1%
Contingency
1%
Use of Funds - Administration
Where does the money go?
Total Expenditures = $2,241,390
The Height of Desert Living 118
Operating Budgets
Initiative
Strategic Value
Staff developed a “Citizen’s Academy” program for resi-
dents of Fountain Hills
Education, Learning and Culture
Presentation in the Freedom Series debuted at the Com-
munity Center
Education, Learning and Culture
A performance by a local artist kicked off a number of con-
certs that were offered this spring in Fountain Park.
Education, Learning and Culture
Docent led art walks and new art pieces added to Town
collection at Town Hall and the Community Center
Education, Learning and Culture
Second annual Make a Difference Day; renamed to Take
Pride Day
Civic Responsibility
Explore citizen satisfaction with Town services and infra-
structure
Maintain and Improve Community Infra-
structure
Town has recently begun posting weekly reports on the
Town website
Civility
The week of December 12, 2010 was proclaimed as Meet
Your Neighbor Week; a Mayoral proclamation and public-
ity preceded this event
Civility
The Town is a member of “Water Use It Wisely” an organi-
zation that helps promote water conservation through
Public Service Announcements, printed material and spe-
cial event appearances
Environmental Stewardship
Enhanced local business vitality by supporting local busi-
ness vitality through the Customer Loyalty Program.
Economic Vitality
FY2010-11 Department Accomplishments
The Height of Desert Living 119
Operating Budgets
Initiative
Strategic Value
Estimated Cost/Funding
Source
Build on success of current service events and op-
portunities
Civility $5,000 General Fund
Provide new event to provide opportunity for com-
munity service and camaraderie building
Civility $2,000 General Fund
Support and contribute to state centennial activi-
ties
Civility $10,000 General Fund
$75,000 CIP Fund
Encourage greater citizen participation in Town
Halls
Civility $200 General Fund
Expand web-based feedback instruments to en-
courage public stakeholder feedback
Civility $500 General Fund
Discover, recognize, and utilize the talents of our
citizens and use these assets to address commu-
nity needs
Civic Responsibility $4,400 General Fund
Develop a single activities calendar to showcase
Town, community, and regional events.
Civic Responsibility $0
FY2011-12 Objectives
The Height of Desert Living 120
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND ADMINISTRATION
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
SALARIES-FULL TIME $827,337 $836,579 $632,274 $636,522
SALARIES-PART TIME $0 $74,083 $47,862 $77,868
OVERTIME $561 $187 $0 $0
SEVERANCE $0 $44,193 $0 $0
FICA $17,469 $4,680 $3,539 $5,957
MEDICARE $0 $12,023 $10,225 $9,228
WORKERS COMPENSATION $2,015 $2,405 $1,573 $1,664
UNEMPLOYMENT INSURANCE $717 $508 $766 $798
GROUP HEALTH INSURANCE $67,525 $75,649 $70,465 $78,339
GROUP DENTAL INSURANCE $5,128 $5,733 $5,260 $4,256
GROUP VISION INSURANCE $757 $791 $570 $607
DISABILITY INSURANCE $3,216 $3,067 $2,901 $3,047
RETIREMENT $81,802 $80,944 $73,002 $75,301
LIFE INSURANCE $2,153 $2,193 $1,853 $1,931
LICENSES/FILING FEES $88 $4,330 $75,700 $85,565
DUES, SUBSCRIPT & PUBLICAT $51,032 $47,273 $41,956 $52,126
TRAINING/CONT ED $2,188 $3,021 $12,425 $2,723
MEETINGS & CONFERENCES $11,867 $10,234 $18,277 $15,883
BUILDING MAIN/REPAIR $359 $0 $0 $0
EQUIPMENT MAINT/REPAIR $86,117 $44,480 $5,000 $7,000
VEHICLE MAINT/REPAIR $35 $778 $500 $500
OFFICE EQUIP MAINT/ REPAIR $1,977 $211 $1,070 $0
SIGN REPAIR & REPLACEMENT $0 $97 $0 $0
REFUSE/RECYCLING $200 $0 $0 $0
TELECOMMUNICATIONS $53,027 $50,732 $12,718 $4,837
GAS & OIL $1,411 $794 $1,450 $1,659
AUDITING EXPENSE $41,331 $59,229 $55,000 $56,000
PROFESSIONAL FEES $56,460 $32,716 $33,676 $46,804
LEGAL FEES $413,354 $301,350 $312,560 $305,460
INSURANCE EXPENSE $256,592 $216,246 $290,000 $231,700
RENTALS & LEASES $0 $2,139 $0 $0
PRINTING EXPENSE $1,939 $1,124 $14,230 $24,086
ADVERTISING/SIGNAGE $10,881 $5,924 $12,610 $17,620
INTERGOVT AGREEMENTS $79,644 $70,500 $0 $113,178
CONTRACTUAL SERVICES $13,333 $455,544 $0 $0
CONSTITUENT COMMUNICATION $48,561 $19,736 $0 $15,360
BANK/MERC ACCT FEES $10,791 $10,903 $11,040 $11,180
ELECTION EXPENSE $0 $0 $0 $0
COMMUNITY SERVICE CONTRACTS $389,135 $874 $357,140 $182,490
HOLIDAY LIGHTING $0 $0 $0 $0
TOURISM $0 $0 $0 $103,200
OFFICE SUPPLIES $21,799 $6,288 $4,550 $6,357
CLEANING/JANITORIAL SUPPLIES $0 $7 $0 $0
SAFETY SUPPLIES $27 $0 $0 $0
OPERATING SUPPLIES $113 $862 $2,085 $7,820
FOOD & BEVERAGE SUPPLIES $3,567 $3,711 $4,292 $7,823
PROGRAM MATERIALS $2,882 $8,416 $6,699 $6,196
The Height of Desert Living 121
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND ADMINISTRATION
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
POSTAGE & DELIVERY $20,880 $8,351 $0 $95
MISCELLANEOUS EXPENSE $184 $112 $0 $0
SMALL TOOLS $0 $782 $0 $0
SOFTWARE $0 $1,721 $2,800 $250
HARDWARE $0 $3,245 $0 $0
PERIPHERALS $0 $1,182 $0 $0
ISF-COPIER CHARGES $0 $0 $4,066 $2,448
ISF-MAIL SERVICE CHARGES $0 $0 $8,014 $11,222
ISF-VEHICLE REPLACEMENT CHARGE $0 $0 $2,984 $2,985
ISF-MOTOR POOL CHARGES $0 $0 $1,225 $845
ISF - TELECOM CHARGES $0 $0 $0 $7,462
TRANSFER OUT $75,704 $30,487 $48,959 $0
CONTINGENCY $96,601 $0 $197,475 $15,000
FURNITURE/EQUIPMENT $0 $0 $0 $0
COMPUTER HARDWARE $20,379 $0 $0 $0
COMPUTER SOFTWARE $36,862 $0 $0 $0
$2,817,997 $2,546,435 $2,388,791 $2,241,390 TOTAL ADMINISTRATION
The Height of Desert Living 122
Operating Budgets
Town Manager Division
Service Delivery Plan:
Provide leadership to ensure a high quality of life for the citizens of Fountain Hills by utilizing Town
resources to the greatest extent possible and offering superior service. Work in conjunction with
the Strategic Planning Advisory Commission (SPAC) for successful implementation of the strategic
plan. Provide citizens, in partnership with community organizations, youth services, promotion of
youth, the arts, social services, and tourism related activities.
Expenditures by Program
Program Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Administration $373,361 $270,234 $282,188 $267,414
Operational Support $1,244,147 $198,685 $218,975 $30,360
Social/Community Service Programs $0 $436,808 $362,640 $291,266
Strategic Planning $18 $18,587 $18,533 $18,939
TOTAL $1,619,526 $924,314 $882,336 $607,979
Cost Effectiveness:
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Wages $269,729 $315,117 $220,113 $204,104
Employment Taxes $5,159 $3,669 $3,837 $3,560
Benefits $56,441 $45,856 $50,195 $48,843
Dues & Memberships $17,605 $19,380 $18,320 $22,057
Education and Training $6,633 $3,632 $8,775 $5,670
Maintenance and Repair $20,597 $18,309 $1,570 $500
Utilities $2,235 $48,900 $2,701 $1,950
Contractual Services $1,116,590 $442,932 $357,140 $301,050
Supplies $27,936 $11,223 $750 $1,000
Internal Service $0 $0 $3,460 $4,245
Contingency $96,601 $10,296 $215,475 $15,000
TOTAL $1,619,526 $924,314 $882,336 $607,979
The Height of Desert Living 123
Operating Budgets
Activities/Outcomes:
Performance Measures:
FY 08-09
Actual
FY 09-10
Actual
FY 10-11
Actual
FY 11-12
Proposed
Townwide Full-Time Equivalents 88 81 61 59
Townwide Full-Time Equivalents per 1,000
residents 3.6 3.3 2.5 2.7
Quality:
Citizen satisfaction survey results of above
average
N/A N/A N/A 100%
Citizens rating the services provided by the
Town of Fountain Hills as 3.5 or higher
N/A N/A N/A 72%
Productivity:
Personnel Costs per Full-Time Equivalent
$58,057 $62,916 $68,128 $66,608
Program Operating Budget (All Funds)
$11.7M $10.3M $11.8M $12.1M
Program Operating Budget expense per
resident $479 $422 $481 $538
Administration
44%
Operational
Support
5%
Social/
Community
Service Programs
33%
Strategic
Planning
3%
Use of Funds - Town Manager
Where does the money go?
TotalExpenditures= $607,979
Wages
34%
Benefits
8%
Dues &
Memberships
4%
Education and
Training
1%
Contractual
Services
49%
Internal Service
1%
Contingency
2%
Use of Funds - Town Manager
Where does the money go?
Total Expenditures = $607,979
The Height of Desert Living 124
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND DIVISION - TOWN MANAGER
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$269,488 $315,117 $220,113 $204,104 SALARIES-FULL TIME
$240 $0 $0 $0 OVERTIME
$4,313 $0 $0 $0 FICA
$0 $2,991 $3,192 $2,960 MEDICARE
$638 $598 $510 $478 WORKERS COMPENSATION
$208 $79 $135 $122 UNEMPLOYMENT INSURANCE
$22,918 $18,977 $22,562 $23,487 GROUP HEALTH INSURANCE
$1,751 $1,450 $1,580 $1,206 GROUP DENTAL INSURANCE
$256 $210 $145 $128 GROUP VISION INSURANCE
$1,094 $857 $1,034 $952 DISABILITY INSURANCE
$29,667 $23,718 $24,213 $22,452 RETIREMENT
$756 $646 $661 $618 LIFE INSURANCE
$17,605 $19,380 $18,321 $22,057 DUES, SUBSCRIPT & PUBLICAT
$468 $558 $0 $0 TRAINING/CONT ED
$6,165 $3,074 $8,775 $5,670 MEETINGS & CONFERENCES
$20,562 $17,515 $0 $0 EQUIPMENT MAINT/REPAIR
$35 $778 $500 $500 VEHICLE MAINT/REPAIR
$0 $0 $1,070 $0 OFFICE EQUIP MAINT/ REPAIR
$0 $17 $0 $0 SIGN REPAIR & REPLACEMENT
$969 $48,106 $1,701 $750 TELECOMMUNICATIONS
$1,266 $794 $1,000 $1,200 GAS & OIL
$27,331 $0 $0 $0 AUDITING EXPENSE
$1,724 $1,267 $0 $0 PROFESSIONAL FEES
$413,354 $0 $0 $0 LEGAL FEES
$256,105 $0 $0 $0 INSURANCE EXPENSE
$0 $2,139 $0 $0 RENTALS & LEASES
$0 $250 $0 $0 PRINTING EXPENSE
$6,239 $0 $0 $0 ADVERTISING/SIGNAGE
$13,333 $427,500 $0 $0 CONTRACTUAL SERVICES
$0 $0 $0 $15,360 CONSTITUENT COMMUNICATION
$10,791 $10,903 $0 $0 BANK/MERC ACCT FEES
$387,715 $874 $357,140 $182,490 COMMUNITY SERVICE CONTRACTS
$0 $0 $0 $0 HOLIDAY LIGHTING
$0 $0 $0 $103,200 TOURISM
$11,458 $2,785 $750 $1,000 OFFICE SUPPLIES
$0 $7 $0 $0 CLEANING/JANITORIAL SUPPLIES
$27 $0 $0 $0 SAFETY SUPPLIES
$0 $111 $0 $0 OPERATING SUPPLIES
$1,172 $265 $0 $0 FOOD & BEVERAGE SUPPLIES
$0 $113 $0 $0 PROGRAM MATERIALS
$15,279 $7,942 $0 $0 POSTAGE & DELIVERY
$0 $0 $400 $269 ISF-COPIER CHARGES
$0 $0 $75 $40 ISF-MAIL SERVICE CHARGES
$0 $0 $2,984 $2,985 ISF-VEHICLE REPLACEMENT CHARGE
$0 $0 $0 $951 ISF - TELECOM CHARGES
$0 $15,295 $9,000 $0 TRANSFER OUT
$96,601 $0 $206,475 $15,000 CONTINGENCY
$1,619,526 $924,314 $882,336 $607,979 TOTAL TOWN MANAGER DIVISION
The Height of Desert Living 125
Operating Budgets
Town Clerk Division
Service Delivery Plan:
Serve as the Town’s election official; conduct municipal elections and all related activities in the
most efficient and effective manner in full compliance with all applicable State statutes and Town
Code provisions. Maintain documents necessary for the effective administration and operation of
the municipal government.
Expenditures by Program
Program Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Administration $103,833 $29,556 $32,254 $27,258
Elections $0 $58,061 $41,042 $174,862
Legislation $0 $36,678 $41,323 $42,099
Records Management $0 $19,427 $19,770 $15,061
TOTAL $103,833 $143,721 $134,389 $259,280
Proposed increase in elections program is due to the potential for three elections next fiscal year:
Asking the voters to approve $30M in road bonds
Primary election for Mayor and Council
General election for Mayor and Council (if necessary)
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Wages $75,088 $76,579 $76,586 $77,351
Employment Taxes $1,232 $1,271 $1,350 $1,364
Benefits $18,386 $18,940 $20,914 $21,699
Dues & Memberships $653 $275 $425 $575
Education and Training $1,711 $525 $710 $641
Maintenance and Repair $0 $81 $0 $0
Utilities $0 $0 $476 $0
Contractual Services $6,163 $46,017 $29,430 $148,932
Supplies $600 $33 $400 $480
Internal Service $0 $0 $4,098 $8,239
TOTAL $103,833 $143,721 $134,389 $259,280
Proposed increase in contractual services is for the elections costs billed by Maricopa County.
Cost Effectiveness:
The Height of Desert Living 126
Operating Budgets
STRATEGIC FOCUS: CIVIC RESPONSIBILITY
FY08-09
Actual
FY09-10
Actual
FY10-11
Budget
FY11-12
Proposed
Performance Measures:
Registered voters - 16,0751
15,5112
16,200 16,400
Voter Turnout % - 28%1
50%2
- 33%
Quality:
Percent of total contracts processed within 5
business days after approval
100% 100% 100% 100%
Percent of agendas meeting notices posted in
compliance with state law and Town policy
100% 100% 100% 100%
Productivity:
Town Council agendas/meeting notices posted 44/40 41/21 40/23 40/20
Ordinances processed 9 8 16 15
Resolutions processed 32 41 45 35
Contract and agreements processed 19 17 29 15
Request for Public Information processed 122 104 134 120
The Height of Desert Living 127
Operating Budgets
ANALYSIS OF PERFORMANCE MEASURES:
1) In FY2010 two elections were held. The March 9, 2010 Primary Election was for Mayor and
three Town Council seats. All seats were elected outright at the Primary Election and the
General Election was not needed as a run-off election. This election had 16,075 registered
voters and a 28% voter turnout.
2) The May 18, 2010 General Election was a Special Election held to obtain voter approval of the
Town’s General Plan. This election had 15,511 registered voters and a 50% voter turnout;
however, the State of Arizona placed their 1% sales tax measure on this ballot, which may
have contributed to the increase in voter turnout for this election.
3) Current Town policy on posting of the Town Council agendas is to post by 6 p.m. the Thurs-
day prior to the date of the Town Council meeting; State law requires a minimum of 24
hours notice for public meetings. The Town is proactive in meeting or exceeding State’s
posting requirements on agenda and meeting notices.
The Height of Desert Living 128
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND DIVISION - TOWN CLERK
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$75,088 $76,579 $76,586 $77,351 SALARIES-FULL TIME
$1,009 $0 $0 $0 FICA
$0 $1,022 $1,110 $1,120 MEDICARE
$182 $211 $176 $181 WORKERS COMPENSATION
$41 $38 $64 $63 UNEMPLOYMENT INSURANCE
$8,872 $9,200 $11,102 $11,954 GROUP HEALTH INSURANCE
$610 $655 $704 $549 GROUP DENTAL INSURANCE
$88 $90 $94 $93 GROUP VISION INSURANCE
$343 $341 $360 $360 DISABILITY INSURANCE
$8,256 $8,424 $8,424 $8,509 RETIREMENT
$218 $229 $230 $234 LIFE INSURANCE
$43 $0 $0 $0 LICENSES/FILING FEES
$610 $275 $425 $575 DUES, SUBSCRIPT & PUBLICAT
$777 $525 $0 $541 TRAINING/CONT ED
$934 $0 $710 $100 MEETINGS & CONFERENCES
$0 $81 $0 $0 SIGN REPAIR & REPLACEMENT
$0 $0 $476 $0 TELECOMMUNICATIONS
$6,021 $14,250 $16,645 $9,454 PROFESSIONAL FEES
$30 $0 $0 $0 INSURANCE EXPENSE
$30 $0 $7,635 $18,000 PRINTING EXPENSE
$82 $3,722 $5,150 $8,300 ADVERTISING/SIGNAGE
$0 $0 $0 $113,178 INTERGOVT AGREEMENTS
$0 $28,045 $0 $0 CONTRACTUAL SERVICES
$0 $0 $0 $0 ELECTION EXPENSE
$564 $33 $400 $480 OFFICE SUPPLIES
$36 $0 $0 $0 POSTAGE & DELIVERY
$0 $0 $798 $507 ISF-COPIER CHARGES
$0 $0 $3,300 $7,256 ISF-MAIL SERVICE CHARGES
$0 $0 $0 $476 ISF - TELECOM CHARGES
$103,833 $143,721 $134,389 $259,280 TOTAL TOWN CLERK DIVISION
The Height of Desert Living 129
Operating Budgets
Human Resources/Risk Management Division
Service Delivery Plan:
Lead the organization in the acquisition, maintenance, development, supervision and measurement
of the human assets and the results of their work (quality, productivity and service).
Expenditures by Program
Program Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Administration $121,509 $61,450 $93,031 $73,952
Payroll $0 $16,028 $15,128 $14,795
Recruitment $95 $11,802 $3,559 $7,396
Risk Management $0 $249,127 $328,131 $270,968
Training & Development $0 $5,451 $12,425 $1,964
Transportation $9 $70,502 $0 $0
Volunteers $28,431 $30,299 $31,685 $56,994
TOTAL $150,034 $444,659 $483,947 $426,069
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Wages $107,862 $111,729 $102,078 $120,289
Employment Taxes $3,039 $3,320 $2,826 $3,958
Benefits $16,433 $17,190 $15,804 $18,858
Dues & Memberships $1,728 $1,644 $1,647 $1,787
Education and Training $567 $60 $12,725 $2,064
Utilities $212 $0 $1,427 $1,460
Contractual Services $13,727 $298,702 $302,621 $256,130
Supplies $6,475 $12,014 $12,501 $19,711
Internal Service $0 $0 $1,360 $1,812
Transfers $0 $0 $30,959 $0
TOTAL $150,034 $444,659 $483,947 $426,069
Cost Effectiveness:
Wages are now 100% funded out of the General Fund causing an increase due to the elimination of
the Transportation program. Contractual Services decreased due to lower liability insurance premi-
ums.
The Height of Desert Living 130
Operating Budgets
FY 09-10
Actual
FY 10-11
Target
FY 10-11
Actual
FY 11-12
Target
Increase the percentage of employee per-
formance reviews completed on schedule N/A N/A 88% 90%
Increase the number of applications re-
ceived per recruitment for non-exempt
positions
N/A Over 10
average 12 average Over 15
average
Increase the number of applications re-
ceived per recruitment for exempt posi-
tions
N/A Over 20
average 20 average Over 25
average
Activities/Outcomes:
Performance Measures:
Quality:
Decrease the number of days lost to injury
per worker’s compensation claim
0
1
1
1
Maintain the turnover rate of full-time em-
ployees at an acceptable rate (less than
6%)
3.4% 4.5% 5.76% 5.75%
Number of full-time employees departed
from Town service 15 1 4 3
Number of exit interviews conducted 0 1 2 3
Ensure supervisors receive performance
evaluation documentation four weeks in
advance
100% 100% 100% 100%
Quarterly track and analyze performance
evaluation trends, including number of
performance evaluations that were late,
type of increases each employee received,
etc.
N/A N/A N/A 100%
Number of exempt recruitments conducted 0 0 3 3
Number of full-time non-exempt recruit-
ments conducted 1 0 0 1
Average number of days to fill a vacant
recruitment N/A N/A N/A 35
Number of worker’s compensation claims
due to injury 3 5 3 3
Productivity:
The Height of Desert Living 131
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND DIVISION - HUMAN RESOURCES
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$107,862 $91,359 $84,901 $91,006 SALARIES-FULL TIME
$0 $20,186 $17,177 $29,283 SALARIES-PART TIME
$0 $183 $0 $0 OVERTIME
$2,684 $1,339 $1,000 $2,240 FICA
$0 $1,584 $1,500 $1,320 MEDICARE
$289 $332 $235 $280 WORKERS COMPENSATION
$66 $64 $91 $118 UNEMPLOYMENT INSURANCE
$5,553 $6,123 $5,233 $7,713 GROUP HEALTH INSURANCE
$393 $422 $432 $376 GROUP DENTAL INSURANCE
$63 $64 $64 $66 GROUP VISION INSURANCE
$407 $399 $402 $424 DISABILITY INSURANCE
$9,751 $9,911 $9,416 $10,002 RETIREMENT
$265 $270 $257 $277 LIFE INSURANCE
$1,728 $1,644 $1,647 $1,787 DUES, SUBSCRIPT & PUBLICAT
$0 $0 $12,425 $1,964 TRAINING/CONT ED
$567 $60 $300 $100 MEETINGS & CONFERENCES
$43 $0 $0 $0 BUILDING MAIN/REPAIR
$169 $0 $1,427 $1,460 TELECOMMUNICATIONS
$11,583 $11,355 $11,931 $22,750 PROFESSIONAL FEES
$0 $0 $0 $500 LEGAL FEES
$457 $216,246 $290,000 $231,700 INSURANCE EXPENSE
$0 $125 $0 $0 PRINTING EXPENSE
$1,687 $477 $690 $1,180 ADVERTISING/SIGNAGE
$0 $70,500 $0 $0 INTERGOVT AGREEMENTS
$913 $664 $500 $812 OFFICE SUPPLIES
$113 $138 $1,260 $4,930 OPERATING SUPPLIES
$2,395 $3,353 $4,292 $7,773 FOOD & BEVERAGE SUPPLIES
$2,882 $7,435 $6,449 $6,196 PROGRAM MATERIALS
$162 $232 $0 $0 POSTAGE & DELIVERY
$0 $100 $0 $0 MISCELLANEOUS EXPENSE
$0 $92 $0 $0 SMALL TOOLS
$0 $0 $356 $307 ISF-COPIER CHARGES
$0 $0 $904 $470 ISF-MAIL SERVICE CHARGES
$0 $0 $100 $80 ISF-MOTOR POOL CHARGES
$0 $0 $0 $956 ISF - TELECOM CHARGES
$0 $0 $30,959 $0 TRANSFER OUT
$150,034 $444,659 $483,947 $426,069 TOTAL HUMAN RESOURCES DIVISION
The Height of Desert Living 132
Operating Budgets
Finance Division
Service Delivery Plan:
Provide efficient and cost effective financial oversight of both the short and long term components
of the Town’s functions. Provide safe, secure and effective cash, banking, merchant service, tax
service and debt service administration for the Town.
Expenditures by Program
Program Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Accounting $0 $62,773 $36,896 $54,355
Administration $347,421 $33,521 $35,911 $35,223
Audit Services $0 $78,759 $71,160 $70,141
Boards & Commissions $0 $0 $0 $261
Budget $0 $49,135 $45,946 $39,318
Customer Service $0 $12,350 $27,393 $30,770
Licensing $0 $31,510 $23,617 $37,849
Purchasing $0 $18,610 $34,157 $16,716
Special Events $0 $10,053 $0 $0
Treasury $0 $0 $27,103 $30,325
TOTAL $347,421 $296,711 $302,182 $314,958
Cost Effectiveness:
The Height of Desert Living 133
Operating Budgets
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Wages $228,800 $186,548 $170,976 $183,734
Employment Taxes $8,130 $6,735 $6,113 $6,455
Benefits $41,963 $33,622 $39,832 $37,753
Dues & Memberships $19,197 $1,858 $3,478 $2,618
Education and Training $1,991 $1,850 $1,737 $2,348
Maintenance and Repair $316 $0 $0 $0
Utilities $833 $539 $4,312 $780
Contractual Services $42,600 $61,587 $69,170 $70,050
Supplies $3,888 $3,582 $2,725 $3,310
Equipment $0 $390 $0 $0
Internal Service $0 $0 $3,839 $7,910
Transfers ($296) $0 $0 $0
TOTAL $347,421 $296,711 $302,182 $314,958
Activities/Outcomes:
Performance Measures:
FY 08-09
Actual
FY 09-10
Actual
FY 10-11
Estimate
FY 11-12
Target
Consecutive years for GFOA annual Certificate
of Achievement for Excellence in Financial Re-
porting Award
14 15 16 17
Consecutive years for GFOA annual Distin-
guished Budget Presentation Award 7 8 9 10
Fiscal plan for Pavement Management Pro-
gram $0 $0 $0 $29.6M
The Height of Desert Living 134
Operating Budgets
Actual revenue versus forecast 93% 92% 96% 97%
Unqualified audit opinion Yes Yes Yes Yes
Accounts Payable Checks Issued
N/A 1,540 1,560 1,550
Purchase Orders Processed 667 1,343 968 1,000
Local tax revenues from audits
$14,771 $31,175 $20,000 $30,000
Business Licenses processed N/A 2,214 1,959 2,100
Quality:
Productivity:
FY 08-09
Actual
FY 09-10
Actual
FY 10-11
Estimate
FY 11-12
Target
FY 08-09
Actual
FY 09-10
Actual
FY 10-11
Estimate
FY 11-12
Target
The Height of Desert Living 135
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND DIVISION - FINANCE
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$228,486 $132,648 $140,291 $135,149 SALARIES-FULL TIME
$0 $53,896 $30,685 $48,585 SALARIES-PART TIME
$314 $3 $0 $0 OVERTIME
$7,254 $3,341 $2,539 $3,717 FICA
$0 $2,677 $2,822 $1,959 MEDICARE
$591 $541 $395 $426 WORKERS COMPENSATION
$285 $176 $357 $353 UNEMPLOYMENT INSURANCE
$19,059 $16,439 $18,621 $15,426 GROUP HEALTH INSURANCE
$1,588 $1,293 $1,306 $969 GROUP DENTAL INSURANCE
$224 $163 $139 $160 GROUP VISION INSURANCE
$783 $545 $585 $630 DISABILITY INSURANCE
$19,779 $14,780 $18,807 $20,158 RETIREMENT
$530 $402 $374 $410 LIFE INSURANCE
$45 $1,093 $900 $735 LICENSES/FILING FEES
$19,152 $765 $2,578 $1,883 DUES, SUBSCRIPT & PUBLICAT
$794 $742 $0 $90 TRAINING/CONT ED
$1,197 $1,109 $1,737 $2,258 MEETINGS & CONFERENCES
$316 $0 $0 $0 BUILDING MAIN/REPAIR
$833 $539 $4,312 $780 TELECOMMUNICATIONS
$14,000 $59,229 $55,000 $56,000 AUDITING EXPENSE
$28,000 $73 $100 $100 PROFESSIONAL FEES
$600 $749 $2,530 $2,050 PRINTING EXPENSE
$0 $1,536 $500 $720 ADVERTISING/SIGNAGE
$0 $0 $11,040 $11,180 BANK/MERC ACCT FEES
$3,678 $2,066 $2,300 $3,215 OFFICE SUPPLIES
$0 $491 $175 $0 OPERATING SUPPLIES
$0 $0 $0 $50 FOOD & BEVERAGE SUPPLIES
$0 $868 $250 $0 PROGRAM MATERIALS
$26 $145 $0 $45 POSTAGE & DELIVERY
$184 $12 $0 $0 MISCELLANEOUS EXPENSE
$0 $390 $0 $0 SMALL TOOLS
$0 $0 $1,637 $839 ISF-COPIER CHARGES
$0 $0 $1,977 $3,419 ISF-MAIL SERVICE CHARGES
$0 $0 $225 $0 ISF-MOTOR POOL CHARGES
$0 $0 $0 $3,652 ISF - TELECOM CHARGES
$(296) $0 $0 $0 TRANSFER OUT
$347,421 $296,711 $302,182 $314,958 TOTAL FINANCE DIVISION
The Height of Desert Living 136
Operating Budgets
Information Technology Division
Service Delivery Plan:
The Information Technology Division is dedicated to providing professional support in a timely and
responsive manner while focusing on high availability and reliable technology. The division also en-
deavors to implement alternative technologies to reduce operating and maintenance costs.
Expenditures by Program
Program Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Administration $352,852 $99,294 $14,396 $12,645
Support $0 $53,085 $161,145 $169,901
Telecommunications $0 $3,891 $0 $0
Training & Development $0 $5,421 $0 $0
Video Services $0 $3,930 $7,856 $18,506
Web Site $0 $0 $15,120 $33.003
TOTAL $352,852 $165,621 $198,517 $234,055
Cost Effectiveness:
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Wages $74,507 $80,546 $80,381 $91,035
Employment Taxes $1,371 $1,428 $1,448 $1,641
Benefits $12,932 $19,342 $21,362 $25,286
Dues & Memberships $9,952 $14,074 $83,299 $101,830
Education and Training $0 $684 $0 $0
Maintenance and Repair $67,532 $27,176 $5,000 $7,000
Utilities $50,071 $782 $3,527 $1,320
Contractual Services $244 $0 $0 $2,000
Supplies $3,004 $248 $650 $3,190
Equipment $0 $6,148 $2,850 $271
Transfers $76,000 $15,291 $0 $482
Capital $57,240 $0 $0 $0
TOTAL $352,852 $165,621 $198,517 $234,055
Wages increased due to an increase in existing staff time for the website and MUNIS program. The
increase in Dues & Memberships includes a server upgrade. The increase in Contractual Services
includes a new website design.
The Height of Desert Living 137
Operating Budgets
Activities/Outcomes:
FY09
Actual
FY10
Actual
FY11
Budget
FY11-12
Proposed
Percentage of emergency related helpdesk tickets re-
solved within 2 business hours
98% 98% 100% 100%
Percentage of high priority helpdesk tickets resolved
within 4 hours
85% 90% 95% 99%
Percentage of helpdesk tickets resolved within 12
hours
95% 95% 95% 95%
FY09
Actual
FY10
Actual
FY11
Budget
FY11-12
Proposed
Total number of tickets opened 1,279 1,612 1,361 1,500
Total number of tickets closed without resolution N/A N/A 20 10
Total number of tickets resolved within established
timeframe
1,275 1,500 1,300
1,500
Number of issues resolved during initial contact 1,000 1,200 1,200 1,300
Quality:
FY09
Actual
FY10
Actual
FY11
Budget
FY11-12
Proposed
Employee cost involved for support $13,322 $15,197 $15,479 $17,695
Productivity:
Performance Measures:
Administration
17%
Support
73%
Video Services
$18,506
Web Site
14%
Use of Funds - Information Technology
Where does the money go?
Total IT Expenditures = $234,055
Wages
39%
Employment Taxes
1%
Benefits
11%
Dues &
Memberships
43%
Maintenance and
Repair
3%
Utilities
1%
Contractual
Services
1%
Supplies
1%
Use of Funds - Information Technology
Where does the money go?
Total IT Expenditures = $234,055
The Height of Desert Living 138
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND DIVISION - INFORMATION TECH
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$74,500 $80,546 $80,381 $91,035 SALARIES-FULL TIME
$7 $0 $0 $0 OVERTIME
$1,152 $0 $0 $0 FICA
$0 $1,154 $1,166 $1,320 MEDICARE
$142 $218 $188 $211 WORKERS COMPENSATION
$77 $57 $94 $110 UNEMPLOYMENT INSURANCE
$5,569 $9,184 $10,743 $13,497 GROUP HEALTH INSURANCE
$393 $798 $1,056 $881 GROUP DENTAL INSURANCE
$63 $112 $101 $114 GROUP VISION INSURANCE
$264 $340 $379 $504 DISABILITY INSURANCE
$6,470 $8,673 $8,842 $10,013 RETIREMENT
$173 $234 $241 $277 LIFE INSURANCE
$0 $3,222 $74,800 $84,830 LICENSES/FILING FEES
$9,952 $10,852 $8,499 $17,000 DUES, SUBSCRIPT & PUBLICAT
$0 $648 $0 $0 TRAINING/CONT ED
$0 $36 $0 $0 MEETINGS & CONFERENCES
$65,555 $26,965 $5,000 $7,000 EQUIPMENT MAINT/REPAIR
$1,977 $211 $0 $0 OFFICE EQUIP MAINT/ REPAIR
$50,071 $782 $3,527 $1,320 TELECOMMUNICATIONS
$244 $0 $0 $2,000 PROFESSIONAL FEES
$3,004 $87 $0 $250 OFFICE SUPPLIES
$0 $122 $650 $2,890 OPERATING SUPPLIES
$0 $25 $0 $0 FOOD & BEVERAGE SUPPLIES
$0 $14 $0 $50 POSTAGE & DELIVERY
$0 $1,721 $2,800 $250 SOFTWARE
$0 $3,245 $0 $0 HARDWARE
$0 $1,182 $0 $0 PERIPHERALS
$0 $0 $50 $21 ISF-COPIER CHARGES
$0 $0 $0 $6 ISF-MAIL SERVICE CHARGES
$0 $0 $0 $476 ISF - TELECOM CHARGES
$76,000 $15,192 $0 $0 TRANSFER OUT
$20,379 $0 $0 $0 COMPUTER HARDWARE
$36,862 $0 $0 $0 COMPUTER SOFTWARE
$352,852 $165,621 $198,517 $234,055 TOTAL INFORMATION TECH DIVISION
The Height of Desert Living 139
Operating Budgets
Economic Development Division -
(General Fund)
Service Delivery Plan:
Enhance the Town’s economic base through business attraction and business vitality activities.
Expenditures by Program
Program Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Administration $0 $88,166 $73,359 $92,577
TOTAL $0 $88,166 $73,359 $92,577
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Wages $0 $56,244 $30,002 $37,877
Employment Taxes $0 $983 $529 $669
Benefits $0 $14,156 $5,944 $11,042
Dues & Memberships $0 $10,797 $8,987 $7,324
Education and Training $0 $4,343 $6,755 $7,883
Utilities $0 $269 $1,725 $986
Contractual Services $0 $1,200 $15,335 $23,956
Supplies $0 $174 $600 $600
Internal Service $0 $1,192 $2,658 $2,240
TOTAL $0 $88,166 $73,359 $92,577
Cost Effectiveness:
Administration
100%
Use of Funds - Economic Development (General Fund)
Where does the money go?
Total ED Expenditures = $92,577
Wages
37%
Employment Taxes
1%
Benefits
12%
Dues &
Memberships
8%
Education and
Training
8%
Utilities
1%
Contractual
Services
26%
Supplies
1%
Internal Service
2%
Use of Funds - Economic Development (General Fund)
Where does the money go?
Total ED Expenditures = $92,577
The Height of Desert Living 140
Operating Budgets
Activities/Outcomes:
Performance Measures:
Complete economic development strategy document. 100%
Host prospect visits (town wide) 2
Assist in the location of targeted office user 1
Assist in the location of a retailer townwide 2
Quality:
Council adoption of the economic development strategy document adopted
Track and follow-up on all proposals submitted to GPEC and ACA. 100%
Response to “office users” targeted business outreach 5%
Response to retail outreach 5%
Productivity:
Oversee, draft and develop a comprehensive economic development strategy utilizing
the Council’s adopted Strategic Plan, Economic Vitality area as the foundation for the
document.
.5
Develop and submit prospect proposals to the Greater Phoenix Economic Council (GPEC)
and Arizona Commerce Authority (ACA) from leads which fit the targeted business sec-
tors and which are able to be accommodated in Fountain Hills.
7
Develop and implement strategy to attract “office user” businesses in targeted business
sectors.
1
Outreach to “office user” targets in an identified geographical market. 30 contacts
Develop and implement strategy to attract retailers to shopping center property. 1
Outreach to retailers in conjunction with shopping center property owners & leasing
agents.
30 contacts
Hold an informational exchange forum with property owners & leasing agents of office
space and / or retail space.
1
The Height of Desert Living 141
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND DIVISION - ECONOMIC DEVELOPMENT
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$0 $52,897 $30,002 $37,877 SALARIES-FULL TIME
$0 $3,347 $0 $0 SEVERANCE
$0 $790 $435 $549 MEDICARE
$0 $155 $69 $88 WORKERS COMPENSATION
$0 $38 $25 $32 UNEMPLOYMENT INSURANCE
$0 $7,365 $2,204 $6,262 GROUP HEALTH INSURANCE
$0 $521 $182 $275 GROUP DENTAL INSURANCE
$0 $62 $27 $46 GROUP VISION INSURANCE
$0 $227 $141 $177 DISABILITY INSURANCE
$0 $5,821 $3,300 $4,167 RETIREMENT
$0 $161 $90 $115 LIFE INSURANCE
$0 $10,797 $8,987 $7,324 DUES, SUBSCRIPT & PUBLICAT
$0 $130 $0 $128 TRAINING/CONT ED
$0 $4,213 $6,755 $7,755 MEETINGS & CONFERENCES
$0 $269 $1,275 $527 TELECOMMUNICATIONS
$0 $0 $450 $459 GAS & OIL
$0 $1,200 $5,000 $12,500 PROFESSIONAL FEES
$0 $0 $4,065 $4,036 PRINTING EXPENSE
$0 $0 $6,270 $7,420 ADVERTISING/SIGNAGE
$0 $157 $600 $600 OFFICE SUPPLIES
$0 $18 $0 $0 POSTAGE & DELIVERY
$0 $0 $825 $505 ISF-COPIER CHARGES
$0 $0 $1,758 $19 ISF-MAIL SERVICE CHARGES
$0 $0 $900 $765 ISF-MOTOR POOL CHARGES
$0 $0 $0 $951 ISF - TELECOM CHARGES
$0 $88,166 $73,359 $92,577 TOTAL ECONOMIC DEVELOPMENT DIVISION
The Height of Desert Living 142
Operating Budgets
Legal Services Division
Service Delivery Plan:
The Town Attorney and Town Prosecutor are appointed by the Town Council to serve as general
counsel for the Town in addition to responsibility for the efficient disposition of criminal cases prose-
cuted in the Municipal Court.
Cost Effectiveness:
Expenditures by Program
Program Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Attorney Services $0 $194,845 $194,100 $186,512
Public Defender $0 $8,250 $9,960 $9,960
Prosecutor $0 $100,833 $110,000 $110,000
TOTAL $0 $303,928 $314,060 $306,472
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Dues & Memberships $0 $2,578 $1,500 $1,500
Contractual Services $0 $301,350 $312,560 $304,960
Internal Service $0 $0 $0 $12
TOTAL $0 $303,928 $314,060 $306,472
The Height of Desert Living 143
Operating Budgets
Activities/Outcomes:
Productivity FY09
Actual
FY10
Actual
FY11
Budget
FY11-12
Proposed
Number of Resolutions prepared 32 41 45 35
Number of Ordinances prepared 9 8 16 15
Number of Contracts prepared 19 17 29 15
Number of Requests for Proposals N/A N/A 2 4
Number of IGA’s prepared N/A N/A 9 2
Number of Town Code Amendments prepared N/A N/A 4 4
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND DIVISION - LEGAL SERVICES
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$0 $2,578 $1,500 $1,500 DUES, SUBSCRIPT & PUBLICAT
$0 $301,350 $312,560 $304,960 LEGAL FEES
$0 $0 $0 $12 ISF-MAIL SERVICE CHARGES
$0 $303,928 $314,060 $306,472 TOTAL LEGAL SERVICES DIVISION
Desert Botanical Garden
The Height of Desert Living 144
Operating Budgets
Development Services
The Height of Desert Living 145
Operating Budgets
DEVELOPMENT SERVICES DEPARTMENT
Mission Statement
The Development Services Department is dedicated to enhancing the quality of life in Fountain Hills
by ensuring the construction of quality infrastructure; maintenance of roadways and traffic control
devices; maintenance of Town-owned washes, dams, medians and open space; maintenance of
public facilities; plan review, construction permitting, and building inspections; environmental com-
pliance, enforcement of Town codes, improved environmental quality as well as the use of innova-
tive and proven land planning techniques. The department strives to provide quality customer ser-
vice in a professional and timely manner.
Department Overview
The Development Services Department is made up of seven (7) Divisions: Engineering, Facilities,
Planning, Building Safety, Code Compliance and Mapping in the General Fund. The Streets Division
is funded through the Highway Users Revenue Fund (HURF). The Development Services Director
provides direct supervision over Division heads and the executive management assistant.
Expenditures by Division
Division Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Engineering $1,103,613 $748,815 $394,284 $501,191
Facilities $471,544 $483,931 $526,641 $492,377
Planning $372,355 $310,309 $233,245 $172,029
Building Safety $506,993 $378,360 $254,554 $234,687
Code Compliance $148,293 $134,820 $104,517 $125,852
Mapping & Graphics $154,580 $105,242 $76,516 $74,354
TOTAL DEVELOPMENT SERVICES $2,757,379 $2,161,477 $1,589,757 $1,600,490
Cost Effectiveness:
Engineering
31%
Facilities
31%
Planning
11%
Building Safety
15%
Code Compliance
8%
Mapping &
Graphics
4%
Use of Funds - Development Services (General Fund)
Where does the money go?
Total General Fund Expenditures = $1,600,490
The overall Development Services budget increased less than 1%. If the additional wash mainte-
nance totaling $68,500 is excluded, the department budget decreased 3.6%. While the overall
budget stayed fairly flat, divisions will have variances due to program budgeting. Each employee’s
time was evaluated and adjusted by program. Therefore, causing changes in salaries, employment
taxes, and benefits between divisions.
The Height of Desert Living 146
Operating Budgets
Expenditures by Program
Program
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Administration $850,607 $141,768 $54,875 $65,152
Building Inspection $506,993 $95,122 $98,141 $125,256
Building Maintenance $2,310 $479,894 $521,549 $199,032
Capital Improvement Projects $0 $121,151 $90,730 $18,181
Code Compliance $148,293 $134,820 $104,517 $11,195
Current Planning $252,191 $162,869 $132,992 $229,868
Engineering $760,605 $119,995 $103,639 $230,698
Environmental Service $7,966 $78,132 $56,736 $51,013
Long Range Planning $0 $69,308 $43,517 $37,076
Mapping & Graphics $154,580 $105,242 $76,516 $1,915
Open Space $63,335 $157,842 $101,993 $0
Permitting $0 $283,238 $156,412 $25,680
Plan Review $0 $0 $0 $750
Stormwater Management $10,499 $92,208 $48,140 $208,991
Traffic Management $0 $119,888 $0 $0
TOTAL $2,757,379 $2,161,477 $1,589,757 $1,600,490
Administration
4%Building Inspection
8%
Building
Maintenance
30%
Capital Improvement
Projects
5%
Code Compliance
8%
Current Planning
6%
Engineering
9%
Environmental
Service
3%
Long Range Planning
2%
Mapping &
Graphics
5%
Permitting
7%Stormwater
Management
13%
Use of Funds - Development Services (General Fund)
Where does the money go?
Total General Fund Expenditures = $1,600,490
The Height of Desert Living 147
Operating Budgets
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Wages $1,484,831 $1,361,987 $803,834 $770,369
Employment Taxes $46,247 $46,407 $26,515 $24,805
Benefits $333,620 $288,184 $208,290 $198,940
Dues & Memberships $8,288 $8,212 $8,766 $18,181
Education and Training $16,180 $6,469 $10,450 $11,195
Maintenance and Repair $458,340 $102,943 $226,412 $229,868
Utilities $246,442 $274,165 $211,391 $230,698
Contractual Services $74,964 $7,626 $46,810 $51,013
Supplies $10,602 $27,631 $27,041 $37,076
Equipment $1,919 $8,389 $1,895 $1,915
Damages/Vandalism $0 $89 $155 $0
Internal Service $0 $0 $17,448 $25,680
Transfers $31,680 $24,326 $750 $750
Capital $44,267 $5,050 $0 $0
TOTAL $2,757,379 $2,161,477 $1,589,757 $1,600,490
Wages
48%
Employment Taxes
2%
Benefits
13%
Dues &
Memberships
1%
Education and
Training
1%
Maintenance and
Repair
14%
Utilities
14%
Contractual
Services
3%
Supplies
2%
Internal Service
2%
Use of Funds - Development Services (General Fund)
Where does the money go?
Total General Fund Expenditures = $1,600,490
The Height of Desert Living 148
Operating Budgets
FY2010-11 Department Accomplishments
Initiative
Strategic Value
Completed Town-owned wash and ADWR jurisdictional
dam maintenance
Maintain and Improve Community In-
frastructure
Completed the 2010 edition of the "Land Use Analysis and
Statistical Report"
Economic Vitality
Completed Medical Marijuana, Tract Housing, Planned
Area Development Ordinances
Public Safety, Health and Welfare
Completed a Manufactured Housing IGA with Maricopa
County
Civility
Coordinated the Arizona Technical Advisory Panel review of
the Downtown Area Specific Plan
Economic Vitality
Completed single trash hauler RFP process and Ordinance Maintain and Improve Community In-
frastructure
Organized paper shredding and electronics recycling events Environmental Stewardship
Completed construction of the Shea Blvd. Climbing Lane,
Fountain Hills Blvd. Sidewalk to the Middle School and Del
Cambre Sidewalk capital projects
Maintain and Improve Community In-
frastructure
Completed Zone 4 Pavement Management Program Maintain and Improve Community In-
frastructure
FY2011-12 Objectives
Initiative
Strategic Value
Estimated Cost/Funding
Source
Foster a culture of public service and volunteer-
ism.
Civic Responsibility $0
Explore and implement new technologies and
opportunities that will minimize noise, air, and
light pollution and reduce energy consumption
Environmental Stew-
ardship
$0
The Height of Desert Living 149
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND DEVELOPMENT SERVICES
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
SALARIES-FULL TIME $1,479,565 $1,191,585 $773,834 $732,701
SALARIES-PART TIME $0 $76,833 $30,000 $37,668
OVERTIME $5,265 $756 $0 $0
SEVERANCE $0 $92,813 $0 $0
FICA $25,299 $4,620 $3,077 $2,881
MEDICARE $0 $18,752 $11,872 $10,662
WORKERS COMPENSATION $19,682 $22,240 $10,272 $10,280
UNEMPLOYMENT INSURANCE $1,265 $795 $1,295 $982
GROUP HEALTH INSURANCE $175,281 $136,723 $109,126 $105,844
GROUP DENTAL INSURANCE $13,728 $11,221 $7,321 $6,088
GROUP VISION INSURANCE $1,999 $1,596 $1,593 $987
DISABILITY INSURANCE $6,318 $4,884 $3,528 $3,270
RETIREMENT $132,233 $130,945 $84,363 $80,582
LIFE INSURANCE $4,060 $2,815 $2,359 $2,169
LICENSES/FILING FEES $339 $2,935 $2,100 $9,800
DUES, SUBSCRIPT & PUBLICAT $7,949 $5,277 $6,666 $8,381
TRAINING/CONT ED $7,407 $5,193 $0 $0
MEETINGS & CONFERENCES $8,773 $1,276 $10,450 $11,195
BUILDING MAIN/REPAIR $71,071 $18,454 $16,419 $10,623
HVAC REPAIR $0 $26,614 $75,253 $29,782
PLUMBING REPAIR $0 $4,123 $7,065 $8,765
ELECTRICAL REPAIR/MAINT $0 $2,180 $3,730 $2,360
FIRE PROTECTION SYSTEMS $0 $4,248 $6,819 $6,955
GROUNDS MAINT/REPAIR $382,684 $9,559 $155 $1,195
IRRIGATION REPAIR $0 $129 $0 $0
BACKFLOW TESTING & MAINTENANCE $0 $2,703 $500 $465
WASH MAINTENANCE $0 $0 $61,700 $130,200
DAM INSPECTION AND MAINT $0 $952 $20,570 $20,400
EQUIPMENT MAINT/REPAIR $2,166 $6,282 $9,825 $6,393
VEHICLE MAINT/REPAIR $2,227 $2,345 $2,818 $1,912
OFFICE EQUIP MAINT/ REPAIR $0 $0 $1,712 $2,363
OTHER MAINT/REPAIR $193 $18,542 $7,656 $3,575
ART MAINT/REPAIR/INSTALL $0 $95 $0 $0
PARKING LOT REPAIR $0 $5 $891 $0
SIDEWALK/PATHWAY REPAIR $0 $15 $0 $0
SIGN REPAIR & REPLACEMENT $0 $1,921 $125 $0
PAINTING $0 $621 $6,385 $45
LIGHTING REPAIR $0 $4,154 $4,790 $4,835
ELECTRICITY EXPENSE $154,763 $178,628 $162,600 $184,055
REFUSE/RECYCLING $7,664 $19,000 $4,005 $6,150
TELECOMMUNICATIONS $8,998 $4,651 $13,571 $5,243
WATER/SEWER $61,787 $63,574 $23,515 $29,900
GAS & OIL $13,230 $8,312 $7,700 $5,350
PROFESSIONAL FEES $66,580 $4,647 $9,635 $10,288
ENGINEERING FEES $0 $0 $19,800 $20,000
PRINTING EXPENSE $2,471 $1,185 $1,875 $3,225
ADVERTISING/SIGNAGE $1,958 $278 $500 $2,500
The Height of Desert Living 150
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND DEVELOPMENT SERVICES
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
CONTRACTUAL SERVICES $3,176 $1,516 $15,000 $15,000
CONSTITUENT COMMUNICATION $433 $0 $0 $0
COMMUNITY SERVICE CONTRACTS $346 $0 $0 $0
OFFICE SUPPLIES $6,378 $6,427 $9,380 $9,651
CLEANING/JANITORIAL SUPPLIES $705 $13,046 $12,690 $22,260
SAFETY SUPPLIES $277 $889 $780 $770
OPERATING SUPPLIES $0 $3,255 $0 $0
FOOD & BEVERAGE SUPPLIES $0 $2,237 $2,000 $2,100
PROGRAM MATERIALS $0 $281 $650 $550
UNIFORMS $2,413 $1,433 $1,541 $1,569
POSTAGE & DELIVERY $828 $63 $0 $176
SMALL TOOLS $1,919 $7,389 $1,895 $1,915
PERIPHERALS $0 $33 $0 $0
FURNITURE/APPLIANCES $0 $967 $0 $0
DAMAGES/VANDALISM $0 $89 $155 $0
ISF-COPIER CHARGES $0 $0 $2,442 $2,421
ISF-MAIL SERVICE CHARGES $0 $0 $920 $313
ISF-VEHICLE REPLACEMENT CHARGE $0 $0 $13,286 $8,349
ISF-MOTOR POOL CHARGES $0 $0 $800 $3,870
ISF - TELECOM CHARGES $0 $0 $0 $10,727
TRANSFER OUT $31,680 $24,326 $750 $750
VEHICLES $0 $0 $0 $0
FURNITURE/EQUIPMENT $0 $5,050 $0 $0
BUILDING IMPROVEMENTS $44,267 $0 $0 $0
$2,757,379 $2,161,477 $1,589,757 $1,600,490 TOTAL DEVELOPMENT SERVICES
Salaries were reduced to eliminate excess FTE’s due to retirement while redistributing the work.
Wash Maintenance increased $68,500 in order to keep up with required maintenance. Cleaning/
Janitorial Supplies increased approximately $10,000 to align with needs.
The Height of Desert Living 151
Operating Budgets
Building Safety Division
Service Delivery Plan:
The Building Safety Division is dedicated to processing applications for permits to construct
homes, commercial buildings, fences, swimming pools and other structures in a manner that is
responsive and customer friendly. The Division coordinates the review of plans for the structures
it permits and conducts construction inspections.
Expenditures by Program
Program Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Building Inspections $506,993 $95,122 $98,141 $125,257
Permitting $0 $283,238 $156,413 $109,430
TOTAL $506,993 $378,360 $254,554 $234,687
The increase in the proposed FY12 budget for building inspections is attributed to the reallocation of
personnel within the Division. The decrease in the proposed FY12 budget for permitting is attrib-
uted to the elimination of a part-time position due to retirement and reallocation of personnel within
the Building Safety Division to the Code Compliance Division.
Cost Effectiveness:
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Wages $362,658 $291,056 $179,600 $149,100
Employment Taxes $9,769 $7,983 $4,700 $4,000
Benefits $109,137 $65,512 $40,000 $51,100
Dues & Memberships $731 $0 $920 $920
Education and Training $7,631 $3,586 $5,590 $5,590
Maintenance and Repair $267 $504 $940 $619
Utilities $5,571 $2,280 $3,481 $1,816
Contractual Services $176 $20 $15,200 $15,200
Supplies $892 $147 $800 $1,350
Equipment $10 $51 $150 $150
Internal Service $0 $0 $3,174 $4,842
Transfers $10,149 $7,221 $0 $0
TOTAL $506,993 $378,360 $254,554 $234,687
The Height of Desert Living 152
Operating Budgets
Activities/Outcomes:
Performance Measures FY09
Actual
FY10
Actual
FY11
Budget
FY11-12
Proposed
Percentage of all residential building plan reviews
completed within established turnaround times
NA
96% 97% 97%
Percentage of all commercial building plan reviews
completed within established turnaround times
NA 95% 97% 97%
Quality FY09
Actual
FY10
Actual
FY11
Budget
FY11-12
Proposed
Number of building plan reviews conducted (multiple
reviews possible)
NA 411 375 415
Number of residential plan reviews conducted
(multiple reviews possible)
NA 349 325 360
Number of commercial plan reviews conducted
(multiple reviews possible)
NA 62 50 55
Number of building inspection FTEs NA 3 2.5 2.5
Total number of permits NA 436 380 420
Total number of inspections (all inspections) NA 1,936 1,745 1,920
Productivity FY09
Actual
FY10
Actual
FY11
Budget
FY11-12
Proposed
Average expenditure per inspection during the report-
ing period (includes all inspections)
NA $49.13 $56.24 $65.26
Average cost per permit NA $649.83 $669.88 $559.30
Building
Inspections
53%
Permitting
47%
Use of Funds - Building Safety
Where does the money go?
Total BS Expenditures = $234,687
Wages
64%
Employment Taxes
2%
Benefits
22%
Education and
Training
2%
Utilities
1%
Contractual
Services
6%
Supplies
1%Internal Service
2%
Use of Funds - Building Safety
Where does the money go?
Total BS Expenditures = $234,687
The Height of Desert Living 153
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND DIVISION - BUILDING SAFETY
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$362,658 $261,841 $179,600 $149,100 SALARIES-FULL TIME
$0 $10,327 $0 $0 SALARIES-PART TIME
$0 $0 $0 $0 OVERTIME
$0 $18,889 $0 $0 SEVERANCE
$4,996 $640 $0 $0 FICA
$0 $4,036 $2,600 $2,200 MEDICARE
$4,457 $3,166 $1,500 $1,500 WORKERS COMPENSATION
$316 $140 $600 $300 UNEMPLOYMENT INSURANCE
$57,841 $31,870 $16,200 $31,500 GROUP HEALTH INSURANCE
$4,220 $2,689 $1,600 $1,800 GROUP DENTAL INSURANCE
$578 $388 $900 $300 GROUP VISION INSURANCE
$1,588 $1,110 $900 $700 DISABILITY INSURANCE
$43,711 $28,837 $19,800 $16,400 RETIREMENT
$1,199 $617 $600 $400 LIFE INSURANCE
$731 $0 $920 $920 DUES, SUBSCRIPT & PUBLICAT
$5,858 $3,586 $0 $0 TRAINING/CONT ED
$1,774 $0 $5,590 $5,590 MEETINGS & CONFERENCES
$0 $0 $287 $287 EQUIPMENT MAINT/REPAIR
$267 $504 $653 $332 VEHICLE MAINT/REPAIR
$2,220 $881 $2,481 $816 TELECOMMUNICATIONS
$3,351 $1,399 $1,000 $1,000 GAS & OIL
$176 $20 $200 $200 PRINTING EXPENSE
$0 $0 $0 $0 ADVERTISING/SIGNAGE
$0 $0 $15,000 $15,000 CONTRACTUAL SERVICES
$613 $147 $800 $800 OFFICE SUPPLIES
$279 $0 $0 $550 UNIFORMS
$10 $51 $150 $150 SMALL TOOLS
$0 $0 $28 $62 ISF-COPIER CHARGES
$0 $0 $51 $10 ISF-MAIL SERVICE CHARGES
$0 $0 $2,595 $2,595 ISF-VEHICLE REPLACEMENT CHARGE
$0 $0 $500 $510 ISF-MOTOR POOL CHARGES
$0 $0 $0 $1,665 ISF - TELECOM CHARGES
$10,149 $7,221 $0 $0 TRANSFER OUT
$0 $0 $0 $0 VEHICLES
$506,993 $378,360 $254,554 $234,687 TOTAL BUILDING SAFETY DIVISION
The Height of Desert Living 154
Operating Budgets
Code Compliance Division
Service Delivery Plan:
The Code Compliance Division is actively involved in maintaining an excellent quality of life by ad-
dressing community issues such as abandoned vehicles, property maintenance, improperly main-
tained pools, illegal signs, improper parking on private property, dumping or other destruction in
Town-owned washes. The Code Compliance Division strives to address problems in a confidential,
friendly and understanding way which allows for sufficient time to come into compliance voluntar-
ily.
Cost Effectiveness:
Expenditures by Program
Program Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Code Compliance $148,293 $134,820 $104,517 $125,852
TOTAL $148,293 $134,820 $104,517 $125,852
Increases in the proposed FY12 budget are attributed to the reallocation of personnel from the Plan-
ning Division to the Code Compliance Division.
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Wages $107,768 $101,924 $71,781 $95,670
Employment Taxes $3,394 $2,788 $1,295 $1,721
Benefits $29,523 $26,593 $18,644 $21,673
Dues & Memberships $70 $70 $70 $135
Education and Training $198 $757 $720 $575
Maintenance and Repair $90 $130 $616 $330
Utilities $4170 $1,886 $4,767 $1,408
Contractual Services $2,727 $250 $65 $265
Supplies $250 $275 $684 $580
Equipment $103 $146 $0 $0
Internal Service $0 $0 $5,875 $3,495
TOTAL $148,293 $134,820 $104,517 $125,852
The Height of Desert Living 155
Operating Budgets
Activities/Outcomes:
Performance Measures FY09
Actual
FY10
Actual
FY11
Budget
FY11-12
Proposed
Percentage of code violations brought into voluntary
compliance prior to initiation of administrative or judi-
cial action
NA
99%
99%
99%
Quality FY09
Actual
FY10
Actual
FY11
Budget
FY11-12
Proposed
Number of Code Enforcement Officers NA 2.0 1.0 1.5
Number of code violation cases NA 1024 850 1000
Number of code violation cases reviewed in court pro-
ceedings (does not include barking dog cases)
NA 1 3 2
Productivity FY09
Actual
FY10
Actual
FY11
Budget
FY11-12
Proposed
Average cost per code violation case NA $131.66 $122.96 $126.08
Code Compliance
100%
Use of Funds - Code Compliance
Where does the money go?
Total Expenditures = $125,852
Wages
76%
Employment
Taxes
1%
Benefits
17%
Education and
Training
1%
Utilities
1%
Supplies
1%
Internal Service
3%
Use of Funds - Code Compliance
Where does the money go?
Total Expenditures = $125,852
The Height of Desert Living 156
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND DIVISION - CODE COMPLIANCE
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$107,276 $99,568 $71,781 $95,670 SALARIES-FULL TIME
$492 $0 $0 $0 OVERTIME
$0 $2,356 $0 $0 SEVERANCE
$1,544 $0 $0 $0 FICA
$0 $1,455 $1,041 $1,387 MEDICARE
$1,750 $1,246 $166 $224 WORKERS COMPENSATION
$100 $87 $88 $110 UNEMPLOYMENT INSURANCE
$15,939 $13,610 $9,391 $9,641 GROUP HEALTH INSURANCE
$1,232 $1,146 $710 $657 GROUP DENTAL INSURANCE
$188 $168 $95 $115 GROUP VISION INSURANCE
$0 $436 $337 $446 DISABILITY INSURANCE
$11,855 $10,950 $7,896 $10,524 RETIREMENT
$310 $283 $215 $290 LIFE INSURANCE
$0 $0 $0 $100 LICENSES/FILING FEES
$70 $70 $70 $35 DUES, SUBSCRIPT & PUBLICAT
$0 $757 $0 $0 TRAINING/CONT ED
$198 $0 $720 $575 MEETINGS & CONFERENCES
$90 $130 $616 $330 VEHICLE MAINT/REPAIR
$1,330 $599 $1,767 $408 TELECOMMUNICATIONS
$2,840 $1,287 $3,000 $1,000 GAS & OIL
$2,727 $250 $0 $0 PROFESSIONAL FEES
$0 $0 $65 $265 PRINTING EXPENSE
$51 $91 $450 $450 OFFICE SUPPLIES
$185 $185 $234 $130 UNIFORMS
$14 $0 $0 $0 POSTAGE & DELIVERY
$103 $146 $0 $0 SMALL TOOLS
$0 $0 $77 $58 ISF-COPIER CHARGES
$0 $0 $276 $32 ISF-MAIL SERVICE CHARGES
$0 $0 $5,522 $2,929 ISF-VEHICLE REPLACEMENT CHARGE
$0 $0 $0 $476 ISF - TELECOM CHARGES
$148,293 $134,820 $104,517 $125,852 TOTAL CODE COMPLIANCE DIVISION
The Height of Desert Living 157
Operating Budgets
Engineering Division
Service Delivery Plan:
The Engineering Division is responsible for design, contract administration and construction over-
sight for capital projects. The Division is also responsible for the review of commercial and resi-
dential plans, utility plans, encroachment permits as well as the maintenance of Town-owned
washes and six ADWR jurisdictional dams.
Cost Effectiveness:
Expenditures by Program
Program Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Administration $269,174 $137,731 $49,843 $57,196
Capital Improvement Program $0 $121,151 $90,730 $85,688
Engineering $760,604 $119,995 $103,778 $149,316
Open Space $63,335 $157,842 $101,993 $0
Stormwater Management $10,499 $92,208 $47,940 $208,991
Traffic Management $0 $119,888 $0 $0
TOTAL $1,103,613 $748,815 $394,284 $501,191
Increases in the proposed FY12 budget include the reallocation of personnel within the Development
Services Department and increased wash maintenance.
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Wages $490,482 $514,332 $205,455 $229,601
Employment Taxes $13,789 $15,134 $6,608 $6,948
Benefits $98,357 $111,185 $59,473 $62,509
Dues & Memberships $4,203 $2,024 $2,256 $10,796
Education and Training $5,270 $1,145 $600 $2,250
Maintenance and Repair $384,180 $26,778 $83,369 $152,112
Utilities $75,518 $59,026 $6,981 $3,970
Contractual Services $15,101 $1,560 $20,800 $20,950
Supplies $3,630 $4,365 $1,587 $2,152
Equipment $208 $35 $150 $450
Internal Service $0 $0 $7,005 $9,453
Transfers $12,875 $13,232 $0 $0
TOTAL $1,103,613 $748,815 $394,284 $501,191
The Height of Desert Living 158
Operating Budgets
Activities/Outcomes:
Performance Measures FY09
Actual
FY10
Actual
FY11
Budget
FY11-12
Proposed
Percentage of reviews of final plats, site plans and
commercial plans completed within established turn-
around time
NA
NA
90%
95%
Percentage of inspections completed within 24-hours
of notice
NA 95% 97% 98%
Quality FY09
Actual
FY10
Actual
FY11
Budget
FY11-12
Proposed
Acres of Town-owned washes maintained 108 0 35 75
Number of right-of-way and encroachment permits
issued
NA 338 242 300
Number of easements released or acquired NA NA 15 15
Number of Capital improvement (CIP) projects com-
pleted
NA 8 3 5
Total number of inspections (includes multiple inspec-
tion totals for residential, commercial & CIP projects)
NA
NA
NA
NA
Decreased wash maintenance in FY10 is due to budget constraints.
Productivity FY09
Actual
FY10
Actual
FY11
Budget
FY11-12
Proposed
Expenditure per inspection (includes multiple inspec-
tion totals for residential, commercial & CIP projects)
NA NA NA NA
Tracking of the total number of inspections and associated costs will begin in FY12.
Administration
11%Capital
Improvement
Program
17%
Engineering
30%
Stormwater
Management
42%
Use of Funds - Engineering
Where does the money go?
Total Expenditures = $501,191
Wages
28%
Employment Taxes
1%
Benefits
5%Education and
Training
1%
Contractual
Services
60%
Supplies
5%
Use of Funds - Engineering
Where does the money go?
Total Expenditures = $501,191
The Height of Desert Living 159
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND DIVISION - ENGINEERING
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$487,172 $459,645 $205,455 $229,601 SALARIES-FULL TIME
$3,310 $0 $0 $0OVERTIME
$0 $54,687 $0 $0SEVERANCE
$6,858 $0 $0 $0FICA
$0 $6,879 $2,979 $3,329 MEDICARE
$6,629 $8,010 $3,455 $3,417 WORKERS COMPENSATION
$302 $246 $174 $202 UNEMPLOYMENT INSURANCE
$56,582 $53,235 $33,109 $33,735 GROUP HEALTH INSURANCE
$4,067 $3,906 $2,096 $1,664 GROUP DENTAL INSURANCE
$624 $554 $218 $242 GROUP VISION INSURANCE
$2,282 $1,814 $836 $916 DISABILITY INSURANCE
$33,491 $50,519 $22,599 $25,257 RETIREMENT
$1,310 $1,157 $615 $695 LIFE INSURANCE
$0 $0 $0 $6,350 LICENSES/FILING FEES
$4,203 $2,024 $2,256 $4,446 DUES, SUBSCRIPT & PUBLICAT
$1,084 $481 $0 $0TRAINING/CONT ED
$4,187 $664 $600 $2,250 MEETINGS & CONFERENCES
$382,638 $9,428 $0 $0GROUNDS MAINT/REPAIR
$0 $123 $0 $0IRRIGATION REPAIR
$0 $2,444 $0 $0BACKFLOW TESTING & MAINTENANCE
$0 $0 $61,700 $130,200 WASH MAINTENANCE
$0 $952 $20,570 $20,400 DAM INSPECTION AND MAINT
$0 $371 $0 $0EQUIPMENT MAINT/REPAIR
$1,542 $1,510 $549 $550 VEHICLE MAINT/REPAIR
$0 $0 $550 $962 OFFICE EQUIP MAINT/ REPAIR
$0 $11,950 $0 $0OTHER MAINT/REPAIR
$13,128 $10,207 $0 $0ELECTRICITY EXPENSE
$7,664 $315 $0 $0REFUSE/RECYCLING
$3,486 $1,880 $4,280 $1,870 TELECOMMUNICATIONS
$45,004 $41,919 $0 $0WATER/SEWER
$6,237 $4,705 $2,700 $2,100 GAS & OIL
$10,243 $1,400 $200 $0PROFESSIONAL FEES
$0 $0 $19,800 $20,000 ENGINEERING FEES
$1,079 $160 $800 $950 PRINTING EXPENSE
$603 $0 $0 $0ADVERTISING/SIGNAGE
$3,176 $0 $0 $0CONTRACTUAL SERVICES
$2,911 $1,264 $1,330 $1,601 OFFICE SUPPLIES
$0 $0 $50 $100 SAFETY SUPPLIES
$0 $2,533 $0 $0OPERATING SUPPLIES
$685 $545 $207 $275 UNIFORMS
$34 $22 $0 $176 POSTAGE & DELIVERY
$208 $35 $150 $450 SMALL TOOLS
$0 $0 $1,500 $1,170 ISF-COPIER CHARGES
$0 $0 $336 $37ISF-MAIL SERVICE CHARGES
$0 $0 $5,169 $2,825 ISF-VEHICLE REPLACEMENT CHARGE
$0 $0 $0 $2,805 ISF-MOTOR POOL CHARGES
$0 $0 $0 $2,616 ISF - TELECOM CHARGES
$12,875 $13,232 $0 $0 TRANSFER OUT
$1,103,613 $748,815 $394,284 $501,191 TOTAL ENGINEERING DIVISION
The Height of Desert Living 160
Operating Budgets
Facilities Division
Service Delivery Plan:
The Facilities Division is dedicated to maintaining a safe and clean environment in Town-owned
buildings for citizens and employees to enjoy. The Facilities Division maintains Town Hall, Com-
munity Center, Library, Fire Stations No.1 and No. 2, Kiwanis Building and the Community Thea-
tre.
Cost Effectiveness:
Expenditures by Location
Location
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Town Hall $469,574 $194,593 $168,593 $164,004
Community Center $597 $115,079 $124,119 $121,970
Library $1,053 $94,794 $100,236 $123,783
Community Theater $0 $3,328 $9,640 $2,813
Kiwanis Building $0 $4,409 $9,915 $4,438
Physical Plant $0 $2,318 $70,200 $45,407
Fire Station #1 $0 $30,332 $25,645 $24,864
Fire Station #2 $16 $5,938 $17,916 $5,098
Other $304 $33,140 $0 $0
TOTAL $471,544 $483,931 $526,642 $492,377
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Wages $159,730 $144,246 $127,359 $130,572
Employment Taxes $12,183 $12,561 $9,005 $9,187
Benefits $14,692 $17,833 $33,847 $19,923
Education and Training $165 $216 $0 $0
Maintenance and Repair $73,017 $75,051 $140,008 $75,164
Utilities $161,103 $197,940 $193,053 $223,096
Contractual Services $610 $3,355 $4,500 $3,818
Supplies $2,715 $17,997 $16,470 $25,494
Equipment $1,590 $8,123 $1,495 $1,215
Damages/Vandalism $0 $88 $155 $0
Internal Service $0 $0 $0 $3,132
Transfers $1,471 $1,471 $750 $776
Capital $44,267 $5,050 $0 $0
TOTAL $471,544 $483,931 $526,642 $492,377
The Height of Desert Living 161
Operating Budgets
Activities/Outcomes:
Performance Measures FY09
Actual
FY10
Actual
FY11
Budget
FY11-12
Proposed
Percentage of maintenance requests resolved within
24 hours
95%
95%
80%
79%
Percentage of maintenance requests resolved within
48 hours
98%
96%
94%
92%
Percentage of trade related work orders completed in-
house versus contracts
90%
85%
75%
70%
Decrease in percentages due to Staff reductions, buildings aging and more maintenance/repairs re-
quired.
Quality FY09
Actual
FY10
Actual
FY11
Budget
FY11-12
Proposed
Square footage of buildings maintained by staff 85,957 117,387* 117,387* 117,387*
Square footage of buildings cleaned by staff 56,332 23,500** 23,500** 23,500**
Number of annual maintenance requests 1,960 1,157 1,201 1,625
Number of Custodial Staff 2.0 1.25 1.25 1.25
Community Center Custodial Staff 0.50 0.10 0.10 0.10
Library / Museum Custodial Staff 0.50 0.40 0.40 0.40
Town Hall Custodial Staff 1.0 0.75 0.75 0.75
*Building square footage maintained increased due to Facilities assuming maintenance of the Com-
munity Center building in FY10.
** Building square footage cleaned by Staff decreased due to reductions in staff.
Productivity FY09
Actual
FY10
Actual
FY11
Budget
FY11-12
Proposed
Civic Center utility costs per square foot (water,
sewer, electric)
$0.57 $0.47 $0.49 $0.47
Civic Center utility costs include parking lot lighting and landscape irrigation.
Town Hall
33%
Community Center
25%
Library
25%
Community
Theater
1%
Kiwanis Building
1%
Physical Plant
9%
Fire Station #1
5%
Fire Station #2
1%
Use of Funds - Facilities
Where does the money go?
Total Expenditures = $492,377
Wages
27%
Employment Taxes
2%
Benefits
4%
Maintenance and
Repair
15%
Utilities
45%
Contractual
Services
1%
Supplies
5%Internal Service
1%
Use of Funds - Facilities
Where does the money go?
Total Expenditures = $492,377
The Height of Desert Living 162
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND DIVISION - FACILITIES MAINTENANCE
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$158,267 $90,215 $97,359 $92,904 SALARIES-FULL TIME
$0 $51,017 $30,000 $37,668 SALARIES-PART TIME
$1,463 $756 $0 $0 OVERTIME
$0 $2,258 $0 $0 SEVERANCE
$5,923 $3,019 $3,077 $2,881 FICA
$0 $2,003 $1,082 $1,347 MEDICARE
$5,999 $7,387 $4,642 $4,750 WORKERS COMPENSATION
$260 $152 $205 $209 UNEMPLOYMENT INSURANCE
$2,422 $6,159 $22,203 $8,098 GROUP HEALTH INSURANCE
$1,027 $1,078 $907 $770 GROUP DENTAL INSURANCE
$114 $154 $136 $136 GROUP VISION INSURANCE
$395 $347 $423 $434 DISABILITY INSURANCE
$10,495 $9,831 $9,908 $10,204 RETIREMENT
$238 $264 $270 $281 LIFE INSURANCE
$165 $216 $0 $0 TRAINING/CONT ED
$71,071 $18,454 $16,419 $10,623 BUILDING MAIN/REPAIR
$0 $26,614 $75,253 $29,782 HVAC REPAIR
$0 $4,123 $7,065 $8,765 PLUMBING REPAIR
$0 $2,180 $3,730 $2,360 ELECTRICAL REPAIR/MAINT
$0 $4,248 $6,819 $6,955 FIRE PROTECTION SYSTEMS
$46 $131 $155 $1,195 GROUNDS MAINT/REPAIR
$0 $5 $0 $0 IRRIGATION REPAIR
$0 $259 $500 $465 BACKFLOW TESTING & MAINTENANCE
$1,688 $5,686 $8,220 $4,625 EQUIPMENT MAINT/REPAIR
$20 $200 $1,000 $700 VEHICLE MAINT/REPAIR
$0 $0 $1,000 $1,239 OFFICE EQUIP MAINT/ REPAIR
$193 $6,593 $7,656 $3,575 OTHER MAINT/REPAIR
$0 $95 $0 $0 ART MAINT/REPAIR/INSTALL
$0 $5 $891 $0 PARKING LOT REPAIR
$0 $15 $0 $0 SIDEWALK/PATHWAY REPAIR
$0 $1,885 $125 $0 SIGN REPAIR & REPLACEMENT
$0 $403 $6,385 $45 PAINTING
$0 $4,154 $4,790 $4,835 LIGHTING REPAIR
$141,635 $168,421 $162,600 $184,055 ELECTRICITY EXPENSE
$0 $5,916 $4,005 $6,150 REFUSE/RECYCLING
$1,914 $1,027 $1,933 $1,741 TELECOMMUNICATIONS
$16,783 $21,655 $23,515 $29,900 WATER/SEWER
$771 $921 $1,000 $1,250 GAS & OIL
$0 $2,997 $4,435 $3,688 PROFESSIONAL FEES
$324 $41 $65 $130 PRINTING EXPENSE
$286 $0 $0 $0 ADVERTISING/SIGNAGE
$0 $316 $0 $0 CONTRACTUAL SERVICES
$641 $182 $150 $150 OFFICE SUPPLIES
$705 $13,046 $12,690 $22,260 CLEANING/JANITORIAL SUPPLIES
$277 $889 $730 $670 SAFETY SUPPLIES
$0 $722 $0 $0 OPERATING SUPPLIES
$0 $2,191 $1,800 $1,800 FOOD & BEVERAGE SUPPLIES
The Height of Desert Living 163
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND DIVISION - FACILITIES MAINTENANCE
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$0 $258 $0 $0 PROGRAM MATERIALS
$1,092 $703 $1,100 $614 UNIFORMS
$0 $6 $0 $0 POSTAGE & DELIVERY
$1,590 $7,157 $1,495 $1,215 SMALL TOOLS
$0 $967 $0 $0 FURNITURE/APPLIANCES
$0 $89 $155 $0 DAMAGES/VANDALISM
$0 $0 $0 $26 ISF-COPIER CHARGES
$0 $0 $0 $15 ISF-MAIL SERVICE CHARGES
$0 $0 $0 $3,117 ISF - TELECOM CHARGES
$1,471 $1,471 $750 $750 TRANSFER OUT
$0 $5,050 $0 $0 FURNITURE/EQUIPMENT
$44,267 $0 $0 $0 BUILDING IMPROVEMENTS
$471,544 $483,931 $526,642 $492,377 TOTAL FACILITIES MAINTENANCE DIVISION
The Height of Desert Living 164
Operating Budgets
Mapping & Graphics Division
Service Delivery Plan:
The Mapping and Graphics Division is dedicated to providing excellent customer service in a pro-
fessional and timely manner. The Division is responsible for providing internal and external cus-
tomers with maps, geographic information and research.
Cost Effectiveness:
Expenditures by Program
Program Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Mapping & Graphics $154,580 $105,242 $76,516 $74,355
TOTAL $154,580 $105,242 $76,516 $74,355
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Wages $109,105 $78,369 $52,491 $46,330
Employment Taxes $1,844 $1,348 $940 $828
Benefits $31,350 $21,509 $11,606 $14,390
Dues & Memberships $0 $0 $0 $150
Education and Training $668 $290 $360 $0
Maintenance and Repair $479 $225 $995 $995
Utilities $0 $0 $476 $0
Contractual Services $10,697 $0 $5,065 $6,600
Supplies $429 $3,501 $4,500 $4,500
Equipment $8 $0 $0 $0
Internal Service $0 $0 $83 $562
TOTAL $154,580 $105,242 $76,516 $74,355
The Height of Desert Living 165
Operating Budgets
Activities/Outcomes:
Performance Measures FY09
Actual
FY10
Actual
FY11
Budget
FY11-12
Proposed
eFountain Work Order survey satisfaction rating NA 95% 94% 95%
Quality FY09
Actual
FY10
Actual
FY11
Budget
FY11-12
Proposed
Number of internal customer requests processed NA 35 73 75
Number of aerial site plans completed NA 75 94 100
Number of external customer requests processed NA 75 78 75
GIS database maintenance in hours NA 180 86 100
Wages
62%
Employment
Taxes
1%
Benefits
20%
Maintenance
and Repair
1%
Contractual
Services
9%
Supplies
6%
Internal Service
1%
Use of Funds - Mapping & Graphics
Where does the money go?
Total Expenditures = $74,355
Mapping &
Graphics
100%
Use of Funds - Mapping & Graphics
Where does the money go?
Total Expenditures = $74,355
The Height of Desert Living 166
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND DIVISION - MAPPING & GRAPHICS
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$109,105 $72,266 $52,491 $46,330 SALARIES-FULL TIME
$0 $6,103 $0 $0 SEVERANCE
$1,490 $0 $0 $0 FICA
$0 $1,097 $761 $672 MEDICARE
$265 $217 $122 $109 WORKERS COMPENSATION
$90 $34 $57 $47 UNEMPLOYMENT INSURANCE
$17,430 $11,945 $4,959 $8,387 GROUP HEALTH INSURANCE
$1,430 $999 $408 $476 GROUP DENTAL INSURANCE
$194 $112 $61 $71 GROUP VISION INSURANCE
$0 $319 $247 $218 DISABILITY INSURANCE
$12,002 $7,948 $5,774 $5,096 RETIREMENT
$294 $186 $157 $142 LIFE INSURANCE
$0 $0 $0 $150 DUES, SUBSCRIPT & PUBLICAT
$668 $290 $360 $0 MEETINGS & CONFERENCES
$479 $225 $995 $995 EQUIPMENT MAINT/REPAIR
$0 $0 $476 $0 TELECOMMUNICATIONS
$9,842 $0 $5,000 $6,600 PROFESSIONAL FEES
$855 $0 $65 $0 PRINTING EXPENSE
$429 $3,501 $4,500 $4,500 OFFICE SUPPLIES
$8 $0 $0 $0 SMALL TOOLS
$0 $0 $23 $35 ISF-COPIER CHARGES
$0 $0 $10 $0 ISF-MAIL SERVICE CHARGES
$0 $0 $50 $51 ISF-MOTOR POOL CHARGES
$0 $0 $0 $476 ISF - TELECOM CHARGES
$154,580 $105,242 $76,516 $74,355 TOTAL MAPPING & GRAPHICS DIVISION
The Height of Desert Living 167
Operating Budgets
Planning Division
Service Delivery Plan:
The Planning and Zoning Division is dedicated to enhancing the quality of life in Fountain Hills
through innovative, proven planning techniques, and providing excellent customer service in a
professional and timely manner. The Division implements land-use planning related goals, poli-
cies and programs as approved by the Town Council. The Department processes applications for
zoning interpretations and verifications, preliminary and final subdivision plats, variances from the
requirements of the Zoning Ordinance, Temporary Use Permits, Special Use Permits, Concept
Plans (site plans), signs and amendments to the General Plan and Area Specific Plans. We also
process amendments to the Town’s regulations; the Zoning Ordinance, Subdivision Ordinance and
Town Code.
Environmental Planning provides regulatory compliance oversight to Fountain Hills operations and
facilities. These programs include, but are not limited to, Storm Water and Air Quality programs.
Environmental Planning is also responsible for coordinating recycling programs, energy efficiency
activities to and help promote and implement sustainable activities within the Town. This Division
also maintains regulatory compliance permits for the Town.
Cost Effectiveness:
Expenditures by Program
Program Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Administration $112,198 $0 $0 $0
Current Planning $252,191 $162,869 $132,992 $99,206
Environmental Service $7,966 $78,132 $56,736 $44,719
Long Range Planning $0 $69,308 $43,517 $28,104
TOTAL $372,355 $310,309 $233,245 $172,029
Administration
0%
Current Planning
58%
Environmental
Service
26%
Long Range
Planning
16%
Use of Funds - Planning
Where does the money go?
Total Expenditures = $172,029
Wages
69%
Employment Taxes
1%
Benefits
17%
Dues &
Memberships
4%
Education and
Training
2%
Contractual
Services
3%
Supplies
2%
Internal Service
2%
Use of Funds -Planning
Where does the money go?
Total Expenditures = $172,029
The Height of Desert Living 168
Operating Budgets
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Wages $255,088 $232,060 $167,148 $119,096
Employment Taxes $5,267 $6,593 $3,967 $2,121
Benefits $50,560 $45.551 $44,720 $29,345
Dues & Memberships $3,284 $6,118 $5,520 $6,180
Education and Training $2,247 $476 $3,180 $2,780
Maintenance and Repair $307 $255 $485 $648
Utilities $80 $13,033 $2,634 $408
Contractual Services $45,651 $2,441 $1,180 $4,180
Supplies $2,686 $1,346 $3,000 $3,000
Equipment $0 $34 $100 $100
Internal Service $0 $0 $1,311 $4,171
Transfers $7,185 $2,402 $0 $0
TOTAL $372,355 $310,309 $233,245 $172,029
Decreases in the proposed FY12 budget are attributed to the reallocation of personnel within the
Planning Division to the Code Compliance Division.
Quality FY09
Actual
FY10
Actual
FY11
Budget
FY11-12
Proposed
Number of temporary use permits completed 14 10 8 9
Number of ordinances/code changes processed 4 5 9 5
Number of zoning cases 24 7 0 1
Number of subdivision cases 20 18 6 6
Number of concept plan reviews 45 5 1 4
Number of A-frame sign permits NA 37 43 50
Number of paper shredding events held 4 4 2 2*
Number of recycling events held 2 1 1 1
Performance Measures FY09
Actual
FY10
Actual
FY11
Budget
FY11-12
Proposed
Percentage of first reviews of plans completed within
the established department turn-around time
100% 100% 100% 100%
Activities/Outcomes:
*Funding for paper shredding events was eliminated after FY10; paper shredding events held after
FY10 will be based on the availability of sponsorships. The Town holds an annual electronics recy-
cling event and in FY09 a household hazardous waste recycling event was held through a grant from
the Arizona Department of Environmental Quality.
The Height of Desert Living 169
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND DIVISION - PLANNING
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$255,088 $208,051 $167,148 $119,096 SALARIES-FULL TIME
$0 $15,490 $0 $0 SALARIES-PART TIME
$0 $0 $0 $0 OVERTIME
$0 $8,519 $0 $0 SEVERANCE
$4,489 $960 $0 $0 FICA
$0 $3,282 $3,409 $1,727 MEDICARE
$582 $2,213 $387 $280 WORKERS COMPENSATION
$197 $136 $171 $114 UNEMPLOYMENT INSURANCE
$25,067 $19,903 $23,264 $14,483 GROUP HEALTH INSURANCE
$1,752 $1,403 $1,600 $721 GROUP DENTAL INSURANCE
$300 $221 $183 $123 GROUP VISION INSURANCE
$2,053 $857 $785 $556 DISABILITY INSURANCE
$20,681 $22,861 $18,386 $13,101 RETIREMENT
$709 $307 $502 $361 LIFE INSURANCE
$339 $2,935 $2,100 $3,350 LICENSES/FILING FEES
$2,945 $3,183 $3,420 $2,830 DUES, SUBSCRIPT & PUBLICAT
$300 $154 $0 $0 TRAINING/CONT ED
$1,947 $322 $3,180 $2,780 MEETINGS & CONFERENCES
$0 $0 $323 $486 EQUIPMENT MAINT/REPAIR
$308 $0 $0 $0 VEHICLE MAINT/REPAIR
$0 $0 $162 $162 OFFICE EQUIP MAINT/ REPAIR
$0 $36 $0 $0 SIGN REPAIR & REPLACEMENT
$0 $219 $0 $0 PAINTING
$0 $12,770 $0 $0 REFUSE/RECYCLING
$48 $264 $2,634 $408 TELECOMMUNICATIONS
$31 $0 $0 $0 GAS & OIL
$43,767 $0 $0 $0 PROFESSIONAL FEES
$36 $964 $680 $1,680 PRINTING EXPENSE
$1,069 $278 $500 $2,500 ADVERTISING/SIGNAGE
$0 $1,200 $0 $0 CONTRACTUAL SERVICES
$433 $0 $0 $0 CONSTITUENT COMMUNICATION
$346 $0 $0 $0 COMMUNITY SERVICE CONTRACTS
$1,733 $1,242 $2,150 $2,150 OFFICE SUPPLIES
$0 $46 $200 $300 FOOD & BEVERAGE SUPPLIES
$0 $23 $650 $550 PROGRAM MATERIALS
$173 $0 $0 $0 UNIFORMS
$780 $35 $0 $0 POSTAGE & DELIVERY
$0 $0 $100 $100 SMALL TOOLS
$0 $33 $0 $0 PERIPHERALS
$0 $0 $814 $1,070 ISF-COPIER CHARGES
$0 $0 $247 $219 ISF-MAIL SERVICE CHARGES
$0 $0 $250 $504 ISF-MOTOR POOL CHARGES
$0 $0 $0 $2,378 ISF - TELECOM CHARGES
$7,185 $2,402 $0 $0 TRANSFER OUT
$0 $0 $0 $0 VEHICLES
$372,355 $310,309 $233,245 $172,029 TOTAL PLANNING DIVISION
The Height of Desert Living 170
Operating Budgets
Community Services
The Height of Desert Living 171
Operating Budgets
COMMUNITY SERVICES
Mission Statement
The mission of the Fountain Hills Community Services Department is to provide exceptional cus-
tomer service to enhance the quality of life by providing and maintaining safe, available, and ac-
cessible parks and facilities, recreation programs, events, and services that will meet the intellec-
tual, social, cultural, and leisure needs of all residents.
Department Overview
Management and operations of Parks, Recreation, Community Center, Senior Services, McDowell
Mountain Preserve, Desert Botanical Garden, a growing public trails system, and public art.
Expenditures by Division
Division Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Recreation $650,743 $561,247 $521,543 $471,595
Parks $969,904 $924,713 $1,004,997 $1,053,846
Community Center Operations $830,743 $683,388 $589,860 $425,185
Senior Activity Center $191,924 $234,081 $232,280 $239,322
TOTAL $2,643,314 $2,403,429 $2,348,680 $2,189,948
Cost Effectiveness:
Recreation
22%
Parks
48%
Community
Center
Operations
19%
Senior Activity
Center
11%
Use of Funds -Community Services
Where does the money go?
Total Expenditures = $2,189,948
The Height of Desert Living 172
Operating Budgets
Expenditures by Program
Program Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Administration $2,469,040 $998,741 $821,288 $574,250
Amenities $0 $166,952 $214,248 $218,153
Boards & Commissions $230 $38,541 $28,621 $52,514
Building Maintenance $0 $78,593 $113,527 $115,694
Community Events $76,345 $113,272 $102,083 $123,197
Event Planning $0 $70,685 $51,235 $49,261
Facility Rental $0 $13,100 $0 $0
Field Prep/Maint $0 $138,506 $168,030 $184,980
Fountain $0 $219,283 $190,102 $200,724
Home Delivered Meals $51,599 $87,939 $100,533 $103,657
Landscape Maintenance $0 $187,280 $197,742 $233,356
Community Center Marketing $0 $19,851 $0 $0
Open Space $0 $2,428 $46,899 $34,057
Recreational Trips $4,055 $29,970 $0 $0
Senior Memberships $1,310 $16,414 $73,849 $59,455
Senior Programs $1,869 $11,471 $0 $0
Social/Community Serv $0 $15,769 $71,595 $76,969
Special Events $0 $0 $13,904 $26,897
Special Interest Programs $7,828 $54,741 $40,621 $35,198
Sports Activities $26,827 $86,053 $72,017 $65,317
Youth & Teen Programs $4,211 $53,840 $42,386 $36,269
TOTAL $2,643,314 $2,403,429 $2,348,680 $2,189,948
Administration
26%
Amenities
10%
Boards &
Commissions
2%Building
Maintenance
5%
Community
Events
6%
Event Planning
2%
Field Prep/Maint
8%
Fountain
9%
Home Delivered
Meals
5%
Landscape
Maintenance
11%
Senior
Memberships
3%
Social/
Community Serv
4%
Special Events
1%Special Interest
Programs
2%
Sports Activities
3%Youth & Teen
Programs
2%
Use of Funds - Community Services
Where does the money go?
Total Expenditures = $2,189,948
The Height of Desert Living 173
Operating Budgets
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Wages $1,019,788 $985,677 $882,507 $872,796
Employment Taxes $47,282 $43,272 $43,476 $42,659
Benefits $188,479 $203,066 $196,716 $188,860
Dues & Memberships $3,121 $4,663 $3,576 $7,443
Education and Training $3,850 $4,058 $4,450 $4,500
Maintenance and Repair $344,775 $92,585 $102,033 $137,029
Utilities $317,336 $262,561 $294,432 $281,389
Contractual Services $151,523 $253,766 $250,608 $258,953
Supplies $104,559 $100,280 $139,936 $156,616
Equipment $4,223 $6,310 $8,210 $6,800
Damages/Vandalism ($2,610) $2,131 $2,400 $2,400
Internal Service $0 $0 $23,736 $37,003
Transfers $411,953 $414,517 $396,600 $193,500
Capital $49,033 $31,541 $0 $0
TOTAL $2,643,314 $2,403,429 $2,348,680 $2,189,948
Wages
40%
Employment
Taxes
2%
Benefits
9%
Maintenance and
Repair
6%
Utilities
13%
Contractual
Services
12%
Supplies
7%
Internal Service
2%
Transfers
9%
Use of Funds - Community Services
Where does the money go?
Total Expenditures = $2,189,948
Each employee’s time was evaluated and adjusted by program; therefore, causing changes in sala-
ries, employment taxes, and benefits between divisions.
The Height of Desert Living 174
Operating Budgets
FY2010-11 Department Accomplishments
Initiative
Strategic Value
Received designation as a Playful City USA from Kaboom!, a
national recognition for communities dedicated to play.
Recreational Opportunities and Ameni-
ties
Implemented teen programming at the Community Center. Recreational Opportunities and Ameni-
ties
Continued "Greening of Downtown" at Fountain Park with
trees, a wildflower garden, demonstration area, and donor
column.
Civic Responsibility
Celebrated 20 years of the Turkey Trot 5K Run and Fitness
Walk with expanded event and increased sponsorships.
Recreational Opportunities and Ameni-
ties
Updated special event application, review and fees to
streamline the process for applicants and staff.
Civility
Completed initial signage package in the Fountain Hills
McDowell Mountain Preserve.
Recreational Opportunities and Ameni-
ties
Partnered with Fountain Hills/Fort McDowell Visitors Bureau
to expand wedding destination marketing.
Economic Vitality
Provided over 10,000 meals to approximately 100 Home
Delivered Meals clients.
Public Safety, Health and Welfare
Fingerprinted 260 HDM volunteers as required by new state
law.
Public Safety, Health and Welfare
Partnered with various travel companies to provide trip op-
tions to Senior Activity Center members.
Recreational Opportunities and Ameni-
ties
Hosted 30 special educational and health related seminars
for Senior Activity Center members and the community.
Public Safety, Health and Welfare
The Height of Desert Living 175
Operating Budgets
FY2011-12 Objectives
Initiative
Strategic Value
Estimated
Cost/Funding
Source
Continue dialogue with representatives of the
Maricopa Community College to bring a satellite
facility to the Town.
Education, Learning and Culture $0
Continue to work with special event sponsors to
host events and with the Public Art Committee to
expand the collection on display.
Education, Learning and Culture $0
Support through either funding or staff assisted
events that help build community and develop
friendships.
Civility $5,000 Gen-
eral Fund
Develop and implement a comprehensive Urban
Trail Plan, including the installation of signage.
Recreational Opportunities and
Amenities
$10,000 Gen-
eral Fund
Support locally the State’s Centennial effort by en-
couraging events locally that promote the Centen-
nial.
Civility $10,000 Gen-
eral Fund
Continue to work with the Special Event Commit-
tee to streamline the special event application
process.
Civility $0
Provide exceptional customer service including
quality programs and events, and easy registration
and facility rentals.
Recreational Opportunities and
Amenities
$0
Continue to expand community events through
partnerships and other resources.
Civility $0
The Height of Desert Living 176
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND COMMUNITY SERVICES
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
SALARIES-FULL TIME $1,013,477 $807,945 $746,174 $670,980
SALARIES-PART TIME $0 $159,292 $136,333 $201,816
OVERTIME $6,311 $2,475 $0 $0
SEVERANCE $0 $15,966 $0 $0
FICA $30,349 $12,270 $9,361 $15,437
MEDICARE $0 $13,999 $16,097 $9,726
WORKERS COMPENSATION $14,829 $15,723 $16,359 $15,843
UNEMPLOYMENT INSURANCE $2,103 $1,280 $1,659 $1,653
GROUP HEALTH INSURANCE $94,601 $102,085 $106,364 $102,144
GROUP DENTAL INSURANCE $8,007 $8,892 $7,497 $6,582
GROUP VISION INSURANCE $1,171 $1,208 $1,003 $985
DISABILITY INSURANCE $3,476 $3,351 $3,277 $3,311
RETIREMENT $78,996 $85,190 $76,487 $73,793
LIFE INSURANCE $2,229 $2,342 $2,088 $2,045
LICENSES/FILING FEES $577 $2,065 $1,245 $1,205
DUES, SUBSCRIPT & PUBLICAT $2,544 $2,598 $2,331 $6,238
TRAINING/CONT ED $1,534 $1,435 $0 $440
MEETINGS & CONFERENCES $2,316 $2,623 $4,450 $4,060
BUILDING MAIN/REPAIR $52,765 $5,508 $1,600 $900
HVAC REPAIR $0 $0 $950 $950
PLUMBING REPAIR $0 $1,479 $3,800 $3,600
ELECTRICAL REPAIR/MAINT $0 $1,844 $4,600 $6,900
GROUNDS MAINT/REPAIR $263,263 $18,492 $3,000 $14,450
IRRIGATION REPAIR $0 $10,879 $5,550 $7,400
BACKFLOW TESTING & MAINTENANCE $0 $268 $0 $1,000
EQUIPMENT MAINT/REPAIR $14,550 $13,254 $23,450 $30,575
VEHICLE MAINT/REPAIR $7,105 $10,708 $13,755 $12,404
OFFICE EQUIP MAINT/ REPAIR $1,485 $2,034 $2,830 $1,700
OTHER MAINT/REPAIR $159 $5,270 $25,185 $15,300
ART MAINT/REPAIR/INSTALL $0 $31 $0 $0
PARKING LOT REPAIR $0 $0 $2,000 $0
STRIPING $0 $1,193 $2,275 $1,400
SIDEWALK/PATHWAY REPAIR $0 $1,230 $400 $400
SIGN REPAIR & REPLACEMENT $0 $1,955 $600 $200
PAINTING $5,450 $2,404 $688 $0
LIGHTING REPAIR $0 $15,037 $11,350 $39,850
ELECTRICITY EXPENSE $238,876 $200,211 $203,176 $211,236
REFUSE/RECYCLING $1,121 $5,558 $6,140 $7,780
TELECOMMUNICATIONS $13,249 $7,792 $29,574 $8,682
WATER/SEWER $50,606 $36,642 $39,572 $41,780
GAS & OIL $13,486 $12,358 $15,970 $11,911
PROFESSIONAL FEES $23,095 $30,297 $16,315 $14,815
INSTRUCTOR FEES $10,254 $27,305 $26,504 $20,066
RENTALS & LEASES $13,213 $20,449 $18,495 $19,573
PRINTING EXPENSE $1,049 $878 $2,710 $2,970
ADVERTISING/SIGNAGE $11,320 $1,373 $460 $2,136
CONTRACTUAL SERVICES $20,802 $144,928 $93,549 $104,219
The Height of Desert Living 177
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND COMMUNITY SERVICES
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
CONSTITUENT COMMUNICATION $23,463 $22,754 $19,950 $3,100
BANK/MERC ACCT FEES $6,606 $5,783 $5,270 $5,694
COMMUNITY SERVICE CONTRACTS $41,721 $0 $0 $0
LANDSCAPE CONTRACTS $0 $0 $67,355 $86,380
OFFICE SUPPLIES $9,871 $5,547 $12,250 $10,350
CLEANING/JANITORIAL SUPPLIES $4 $14,388 $12,024 $11,204
SAFETY SUPPLIES $182 $2,044 $1,260 $1,000
OPERATING SUPPLIES $2,757 $43,697 $69,910 $72,605
FOOD & BEVERAGE SUPPLIES $4,931 $851 $1,720 $1,770
PROGRAM MATERIALS $80,552 $28,528 $31,859 $54,012
UNIFORMS $6,210 $5,154 $6,296 $3,775
POSTAGE & DELIVERY $52 $28 $4,617 $1,900
MISCELLANEOUS EXPENSE $0 $43 $0 $0
SMALL TOOLS $4,223 $6,310 $8,210 $6,800
DAMAGES/VANDALISM $(2,610) $2,131 $2,400 $2,400
ISF-COPIER CHARGES $0 $0 $10,270 $3,865
ISF-MAIL SERVICE CHARGES $0 $0 $2,424 $661
ISF-VEHICLE REPLACEMENT CHARGE $0 $0 $11,042 $13,044
ISF - TELECOM CHARGES $0 $0 $0 $19,434
TRANSFER OUT $411,953 $414,517 $396,600 $193,500
VEHICLES $0 $0 $0 $0
FURNITURE/EQUIPMENT $0 $0 $0 $0
BUILDING IMPROVEMENTS $38,116 $0 $0 $0
PARK IMPROVEMENTS $10,917 $0 $0 $0
OTHER CAPITAL OUTLAY $0 $31,541 $0 $0
$2,643,314 $2,403,429 $2,348,680 $2,189,948 TOTAL COMMUNITY SERVICES
The Height of Desert Living 178
Operating Budgets
Community Center Division
Service Delivery Plan:
The Community Center strives to enhance the quality of life of Fountain Hills’ residents by provid-
ing and maintaining a safe, available, and accessible facility that will meet the needs of all resi-
dents.
Cost Effectiveness:
Expenditures by Program
Program Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Administration $830,743 $504,581 $425,098 $250,252
Boards & Commissions $0 $16,429 $0 $9,978
Building Maintenance $0 $78,593 $113,527 $115,694
Event Planning $0 $70,685 $41,485 $49,261
Facility Rental $0 $13,100 $0 $0
TOTAL $830,743 $683,388 $589,860 $425,185
Administration
59%
Boards &
Commissions
2%
Building
Maintenance
27%
Event Planning
12%
Use of Funds - Community Center
Where does the money go?
Total Expenditures = $425,185
Wages
39%
Employment Taxes
2%
Benefits
7%
Contractual
Services
2%
Supplies
1%
Internal Service
2%
Transfers
46%
Use of Funds - Community Center
Where does the money go?
Total Expenditures = $425,185
The Height of Desert Living 179
Operating Budgets
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Wages $252,141 $228,748 $142,584 $167,498
Employment Taxes $10,028 $8,933 $8,802 $9,554
Benefits $51,746 $49,760 $25,110 $31,060
Dues & Memberships $340 $314 $113 $188
Education and Training $74 $0 $0 $0
Maintenance and Repair $9,828 $2,049 $4,423 $1,600
Utilities $59,824 $1,079 $9,533 $816
Contractual Services $14,179 $3,652 $4,665 $6,555
Supplies $7,467 $1,795 $3,950 $4,650
Equipment $0 $58 $2,500 $1,550
Internal Service $0 $0 $1,180 $8,214
Transfers $387,000 $387,000 $387,000 $193,500
Capital $38,116 $0 $0 $0
TOTAL $830,743 $683,388 $589,860 $425,185
Activities/Outcomes:
Performance Measures:
OUTCOMES
OUTPUTS
EFFICIENCY
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Pro-
posed
To attain a high overall satisfaction rating (good or bet-
ter) with the quality of service on rental evaluations.
N/A N/A N/A 95%
To achieve a high return rate on rental surveys. N/A N/A N/A 75%
Number of bookins 3,644 3,396 3,315 3,300
Number of patrons served 83,309 74,517 68,492 68,000
Number of hours worked by volunteer staff in support of
facility operations
N/A 866 900 900
Net operating costs of facility per capita. N/A $23.68 $19.17 $14.90
The decrease in Transfers is attributed to the restructuring of the debt on the facility.
The Height of Desert Living 180
Operating Budgets
DIVISION - COMMUNITY CENTER OPERATIONS
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$252,009 $178,385 $122,584 $97,531 SALARIES-FULL TIME
$0 $42,233 $20,000 $69,967 SALARIES-PART TIME
$132 $50 $0 $0 OVERTIME
$0 $8,079 $0 $0 SEVERANCE
$7,846 $3,959 $2,482 $5,353 FICA
$0 $3,235 $3,709 $1,415 MEDICARE
$1,758 $1,379 $2,186 $2,320 WORKERS COMPENSATION
$423 $359 $425 $466 UNEMPLOYMENT INSURANCE
$32,650 $28,535 $14,952 $18,567 GROUP HEALTH INSURANCE
$2,304 $2,156 $1,060 $860 GROUP DENTAL INSURANCE
$355 $299 $143 $154 GROUP VISION INSURANCE
$923 $680 $357 $455 DISABILITY INSURANCE
$14,987 $17,611 $8,370 $10,728 RETIREMENT
$528 $479 $228 $296 LIFE INSURANCE
$302 $314 $0 $0 LICENSES/FILING FEES
$38 $0 $113 $188 DUES, SUBSCRIPT & PUBLICAT
$0 $0 $0 $0 TRAINING/CONT ED
$74 $0 $0 $0 MEETINGS & CONFERENCES
$8,177 $0 $0 $0 BUILDING MAIN/REPAIR
$166 $0 $1,500 $0 EQUIPMENT MAINT/REPAIR
$1,485 $2,034 $2,423 $1,600 OFFICE EQUIP MAINT/ REPAIR
$0 $15 $0 $0 OTHER MAINT/REPAIR
$0 $0 $500 $0 SIGN REPAIR & REPLACEMENT
$45,569 $0 $0 $0 ELECTRICITY EXPENSE
$3,131 $1,079 $9,533 $816 TELECOMMUNICATIONS
$11,123 $0 $0 $0 WATER/SEWER
$544 $0 $565 $565 PROFESSIONAL FEES
$0 $0 $1,760 $1,760 PRINTING EXPENSE
$10,633 $1,023 $150 $1,650 ADVERTISING/SIGNAGE
$3,003 $2,629 $2,190 $2,580 BANK/MERC ACCT FEES
$2,111 $1,141 $1,500 $1,500 OFFICE SUPPLIES
$0 $181 $0 $0 CLEANING/JANITORIAL SUPPLIES
$182 $0 $0 $0 SAFETY SUPPLIES
$0 $0 $1,000 $1,000 OPERATING SUPPLIES
$4,309 $460 $500 $500 FOOD & BEVERAGE SUPPLIES
$0 $13 $500 $1,000 PROGRAM MATERIALS
$864 $0 $450 $650 UNIFORMS
$0 $58 $2,500 $1,550 SMALL TOOLS
$0 $0 $180 $118 ISF-COPIER CHARGES
$0 $0 $1,000 $27 ISF-MAIL SERVICE CHARGES
$0 $0 $0 $8,069 ISF - TELECOM CHARGES
$387,000 $387,000 $387,000 $193,500 TRANSFER OUT
$38,116 $0 $0 $0 BUILDING IMPROVEMENTS
$830,743 $683,388 $589,860 $425,185 TOTAL COMMUNITY CENTER OPERATIONS DI
The Height of Desert Living 181
Operating Budgets
Parks Division
Service Delivery Plan:
The Parks Division staff is dedicated to providing safe, clean and green parks that will meet the
intellectual, social cultural, and leisure needs of all park patrons. The Town’s park system has
been developed to enhance the quality of life of Fountain Hills’ residents with hiking trails and
park facilities for Youth and Adult Sports Programs; Youth and Teen Programs, Special Events,
and Facility Rentals. Each year our qualified staff works to meet these goals through efficient
park maintenance and operations methods.
Expenditures by Location
Location Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Fountain Park $365,855 $383,621 $384,443 $408,722
Golden Eagle Park $402,204 $319,483 $339,527 $378,014
Four Peaks Park $144,715 $120,274 $124,503 $126,950
Desert Vista Park $57,130 $98,907 $109,625 $106,103
Trails $0 $2,428 $46,899 $34,057
TOTAL $969,904 $924,713 $1,004,997 $1,053,846
Expenditures by Program
Program Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Parks Administration $969,904 $210,265 $187,976 $182,576
Park Amenities $0 $166,952 $214,248 $218,153
Field Preparation/Maintenance $0 $138,506 $168,030 $184,980
Fountain $0 $219,283 $190,102 $200,724
Landscape Maintenance $0 $187,280 $197,742 $233,356
Open Space $0 $2,428 $46,899 $44,057
TOTAL $969,904 $924,713 $1,004,997 $1,053,846
Cost Effectiveness:
Fountain Park
39%
Golden Eagle Park
36%
Four Peaks Park
12%
Desert Vista Park
10%
Trails
3%
Uses of Funds - Parks
Where the Money Goes
Total Parks = $1,053,846
Administration
17%
Amenities
21%
Field Prep/Maint
18%
Fountain
19%
Landscape
Maintenance
22%
Open Space
3%
Uses of Funds - Parks
Where the Money Goes
Total Parks = $1,053,846
The Height of Desert Living 182
Operating Budgets
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Wages $254,437 $289,357 $318,664 $313,386
Employment Taxes $11,893 $13,525 $13,844 $13,719
Benefits $66,253 $77,433 $99,073 $91,875
Dues & Memberships $1,219 $2,145 $2,010 $2,200
Education and Training $1,335 $956 $800 $1,190
Maintenance and Repair $333,672 $85,478 $96,388 $135,329
Utilities $249,416 $256,813 $273,455 $276,120
Contractual Services $16,814 $88,407 $84,285 $102,610
Supplies $5,367 $56,039 $85,926 $91,916
Equipment $4,223 $5,823 $5,210 $5,250
Damages/Vandalism ($2,610) $2,131 $2,400 $2,400
Internal Service $0 $0 $14,342 $17,851
Transfers $16,968 $15,065 $8,600 $0
Capital $10,917 $31,541 $0 $0
TOTAL $969,904 $924,713 $1,004,997 $1,053,846
Wages
30%
Employment Taxes
1%
Benefits
9%
Maintenance &
Repair
13%
Utilities
26%
Contractual
Services
10%
Supplies
9%
Internal Service
2%
Uses of Funds - Parks
Where the Money Goes
Total Parks = $1,053,846
The Height of Desert Living 183
Operating Budgets
Activities/Outcomes:
Performance Measures: To maintain a high overall satisfaction rating (good or better) with the
appearance and availability of the Town Parks and recreation facilities. Keep track of the number
of bookings, rentals, special events and revenue generated from increased activity in the Towns’
park system.
Quality: To keep the Parks Division operating cost and trail maintenance as efficient as possible
with the current staff and equipment. Also to continue to provide the level of service to meet the
expectations of park patrons without major increases in the Parks Division Budget.
Productivity: Provide the public with safe, clean amenities to increase rentals at each town park.
Also provide clean and safe environment for special events held annually in the parks.
Outcomes:
FY09
Actual
FY10
Actual
FY11
Estimate
FY12
Target
Restrooms serviced and cleaned 365/days 365/days 365/days 365/days
Ramadas serviced and available 365/days 365/days 365/days 365/days
Towns Signature Fountain operational 365/days 365/days 365/days 365/days
Park Facilities and Amenities available for Special Events
* closed 1 month for overseeding/maintenance
11
months
11
months
11
months
11
months
FY09
Actual
FY10
Actual
FY11
Estimate
FY12
Target
Park bookings N/A 861 2,437 2,500
Park rentals/ revenue N/A 217/
$5,660
313/
$17,081
350/
$18,000
Park hosted special events N/A 10 10 10
Outputs:
Four Peaks Park Golden Eagle Park
The Height of Desert Living 184
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND DIVISION - PARKS
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$253,734 $288,056 $318,664 $313,386 SALARIES-FULL TIME
$703 $37 $0 $0 OVERTIME
$0 $1,264 $0 $0 SEVERANCE
$3,599 $5 $479 $0 FICA
$0 $4,079 $4,141 $4,543 MEDICARE
$8,048 $9,150 $8,781 $8,739 WORKERS COMPENSATION
$246 $291 $443 $437 UNEMPLOYMENT INSURANCE
$33,960 $39,977 $57,301 $51,177 GROUP HEALTH INSURANCE
$2,488 $3,143 $3,783 $3,304 GROUP DENTAL INSURANCE
$439 $491 $471 $490 GROUP VISION INSURANCE
$1,026 $1,265 $1,506 $1,477 DISABILITY INSURANCE
$27,621 $31,672 $35,055 $34,473 RETIREMENT
$718 $885 $957 $954 LIFE INSURANCE
$275 $1,215 $1,245 $1,205 LICENSES/FILING FEES
$944 $930 $765 $995 DUES, SUBSCRIPT & PUBLICAT
$1,320 $520 $0 $390 TRAINING/CONT ED
$15 $436 $800 $800 MEETINGS & CONFERENCES
$44,588 $5,508 $1,600 $900 BUILDING MAIN/REPAIR
$0 $0 $950 $950 HVAC REPAIR
$0 $1,479 $3,800 $3,600 PLUMBING REPAIR
$0 $1,844 $4,600 $6,900 ELECTRICAL REPAIR/MAINT
$263,263 $18,492 $3,000 $14,450 GROUNDS MAINT/REPAIR
$0 $10,879 $5,550 $7,400 IRRIGATION REPAIR
$0 $268 $0 $1,000 BACKFLOW TESTING & MAINTENANCE
$13,800 $13,235 $21,950 $30,575 EQUIPMENT MAINT/REPAIR
$6,413 $9,620 $12,940 $12,404 VEHICLE MAINT/REPAIR
$159 $2,331 $25,185 $15,300 OTHER MAINT/REPAIR
$0 $31 $0 $0 ART MAINT/REPAIR/INSTALL
$0 $0 $2,000 $0 PARKING LOT REPAIR
$0 $1,193 $2,275 $1,400 STRIPING
$0 $1,230 $400 $400 SIDEWALK/PATHWAY REPAIR
$0 $1,928 $100 $200 SIGN REPAIR & REPLACEMENT
$5,450 $2,404 $688 $0 PAINTING
$0 $15,037 $11,350 $39,850 LIGHTING REPAIR
$193,306 $200,211 $203,176 $211,236 ELECTRICITY EXPENSE
$0 $5,558 $6,140 $7,780 REFUSE/RECYCLING
$4,730 $3,905 $9,146 $4,308 TELECOMMUNICATIONS
$39,483 $36,642 $39,572 $41,780 WATER/SEWER
$11,897 $10,497 $15,420 $11,016 GAS & OIL
$14,883 $14,704 $15,250 $14,250 PROFESSIONAL FEES
$1,849 $543 $1,580 $1,780 RENTALS & LEASES
$81 $0 $100 $200 PRINTING EXPENSE
$0 $145 $0 $0 ADVERTISING/SIGNAGE
$0 $73,015 $0 $0 CONTRACTUAL SERVICES
$0 $0 $67,355 $86,380 LANDSCAPE CONTRACTS
$0 $52 $300 $300 OFFICE SUPPLIES
$4 $14,207 $12,024 $11,204 CLEANING/JANITORIAL SUPPLIES
The Height of Desert Living 185
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND DIVISION - PARKS
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$0 $2,044 $1,260 $1,000 SAFETY SUPPLIES
$1,648 $36,677 $63,832 $66,722 OPERATING SUPPLIES
$0 $16 $120 $120 FOOD & BEVERAGE SUPPLIES
$594 $0 $4,200 $10,250 PROGRAM MATERIALS
$3,121 $3,042 $4,190 $2,320 UNIFORMS
$4,223 $5,823 $5,210 $5,250 SMALL TOOLS
$(2,610) $2,131 $2,400 $2,400 DAMAGES/VANDALISM
$0 $0 $3,300 $733 ISF-COPIER CHARGES
$0 $0 $0 $28 ISF-MAIL SERVICE CHARGES
$0 $0 $11,042 $13,044 ISF-VEHICLE REPLACEMENT CHARGE
$0 $0 $0 $4,046 ISF - TELECOM CHARGES
$16,968 $15,065 $8,600 $0 TRANSFER OUT
$0 $0 $0 $0 VEHICLES
$10,917 $0 $0 $0 PARK IMPROVEMENTS
$0 $31,541 $0 $0 OTHER CAPITAL OUTLAY
$969,904 $924,713 $1,004,997 $1,053,846 TOTAL PARKS DIVISION
Grounds Maintenance/Repair increased in order to landscape in front of the amphitheater. Lighting
Repair increased due to several periodic repairs to the lighting systems in the parks. Landscape
Contracts increased for tree trimming and maintenance of existing and new trees.
Desert Vista Park Fountain Park
The Height of Desert Living 186
Operating Budgets
Recreation Division
Service Delivery Plan:
The Recreation Division strives to enhance the quality of life of Fountain Hills’ residents by providing
recreation services that will meet the intellectual, social cultural, and leisure needs of all residents.
Program activities include: Special Interest Classes, Youth and Adult Sports Programs; Youth and
Teen Programs, Special Events, and Facility Rentals.
Expenditures by Program
FY09
Actual
FY10
Actual
FY11 FY12
Proposed Program Name Budget
Administration $537,235 $229,319 $167,774 $95,168
Boards & Commissions $230 $22,113 $28,621 $29,372
Community Events $74,412 $99,412 $83,624 $106,404
Social/Community Service $0 $15,769 $71,595 $76,969
Special Events $0 $0 $13,904 $26,897
Special Interest Programs $7,828 $54,741 $40,621 $35,198
Sports Activities $26,827 $86,053 $73,018 $65,317
Youth & Teen Programs $4,211 $53,840 $42,386 $36,269
TOTAL $650,743 $561,247 $521,543 $471,594
Cost Effectiveness:
Administration
20%Boards &
Commissions
6%
Community Events
23%Social/Community
Service
16%
Special Events
6%
Special
Interest
Programs
7%
Sports Activities
14%
Youth & Teen
Programs
8%
Use of Funds - Recreation
Where does the money go?
Total Expenditures = $471,594
Wages
55%
Employment Taxes
3%
Benefits
11%
Dues &
Memberships
1%
Education and
Training
1%
Utilities
1%
Contractual
Services
15%
Supplies
11%
Internal Service
2%
Use of Funds - Recreation
Where does the money go?
Total Expenditures = $471,594
Contractual Services increased for programs relating to teens as well as co-ed softball. The elimina-
tion of the printing of the In The Loop Community Activity Guide resulted in a decrease in Constitu-
ent Communications. Publication will now be online only. Program Materials increased related to
Council Goal C2 for the Centennial Celebration and Council Goal EL2 for a local talent event.
The Height of Desert Living 187
Operating Budgets
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Wages $407,509 $336,220 $295,285 $260,289
Employment Taxes $19,830 $14,606 $14,121 $12,783
Benefits $63,617 $62,071 $62,122 $53,125
Dues & Memberships $1,562 $1,938 $1,453 $5,055
Education and Training $2,441 $2,912 $3,450 $3,180
Maintenance and Repair $661 $3,029 $1,115 $100
Utilities $6,464 $3,573 $8,769 $4,045
Contractual Services $98,807 $97,913 $88,439 $73,280
Supplies $46,891 $36,164 $39,732 $51,367
Equipment $0 $430 $500 $0
Internal Service $0 $0 $5,556 $8,370
Transfers $2,960 $2,402 $1,000 $0
TOTAL $650,743 $561,247 $521,543 $471,594
Activities/Outcomes:
Performance Measures:
OUTCOMES
OUTPUTS
EFFICIENCY
1 Does not include participation at special events, drop-in teen programs, or BGC partnerships
2 Populations are those used for distribution of shared revenues as of July 1, 2006. FY10 & FY11 are
based on the US Census.
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Pro-
posed
To attain a high overall satisfaction rating (good or bet-
ter) with the quality of Town recreation programs on
program evaluations.
N/A N/A N/A 95%
To achieve a high return rate on recreation program sur-
veys.
N/A N/A N/A 75%
Number of individual program participants1 1,926 1,950 2,425 2,083
Number of team sports program participants 975 945 960 1,080
Number of hours worked by volunteer staff in support of
recreation activities
N/A 1,360 1,380 1,400
Number of Youth Sports & School District Facility Book-
ings
1,805 1,585 1,554 1,500
Net operating costs of recreation programs per capita2 N/A $18.22 $15.45 $15.68
The Height of Desert Living 188
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND DIVISION - RECREATION
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$402,165 $270,793 $263,952 $192,103 SALARIES-FULL TIME
$0 $57,510 $31,333 $68,186 SALARIES-PART TIME
$5,344 $2,337 $0 $0 OVERTIME
$0 $5,581 $0 $0 SEVERANCE
$13,837 $4,594 $3,500 $5,216 FICA
$0 $4,819 $5,231 $2,783 MEDICARE
$4,770 $4,752 $4,965 $4,393 WORKERS COMPENSATION
$1,223 $441 $425 $391 UNEMPLOYMENT INSURANCE
$27,955 $29,374 $31,515 $28,823 GROUP HEALTH INSURANCE
$2,182 $2,280 $1,998 $1,383 GROUP DENTAL INSURANCE
$315 $309 $297 $241 GROUP VISION INSURANCE
$1,307 $1,119 $1,131 $966 DISABILITY INSURANCE
$31,020 $28,217 $26,459 $21,124 RETIREMENT
$839 $771 $722 $588 LIFE INSURANCE
$0 $270 $0 $0 LICENSES/FILING FEES
$1,562 $1,668 $1,453 $5,055 DUES, SUBSCRIPT & PUBLICAT
$214 $755 $0 $0 TRAINING/CONT ED
$2,227 $2,157 $3,450 $3,180 MEETINGS & CONFERENCES
$0 $19 $0 $0 EQUIPMENT MAINT/REPAIR
$661 $60 $815 $0 VEHICLE MAINT/REPAIR
$0 $0 $300 $100 OFFICE EQUIP MAINT/ REPAIR
$0 $2,924 $0 $0 OTHER MAINT/REPAIR
$0 $27 $0 $0 SIGN REPAIR & REPLACEMENT
$1,121 $0 $0 $0 REFUSE/RECYCLING
$4,647 $2,465 $8,219 $3,150 TELECOMMUNICATIONS
$697 $1,097 $550 $895 GAS & OIL
$7,469 $15,593 $500 $0 PROFESSIONAL FEES
$10,179 $27,305 $26,504 $20,066 INSTRUCTOR FEES
$10,839 $19,906 $16,915 $17,565 RENTALS & LEASES
$0 $878 $850 $750 PRINTING EXPENSE
$639 $205 $150 $300 ADVERTISING/SIGNAGE
$3,000 $9,170 $23,565 $31,535 CONTRACTUAL SERVICES
$23,463 $22,754 $17,955 $1,000 CONSTITUENT COMMUNICATION
$2,402 $2,103 $2,000 $2,064 BANK/MERC ACCT FEES
$40,817 $0 $0 $0 COMMUNITY SERVICE CONTRACTS
$4,469 $3,282 $6,250 $5,500 OFFICE SUPPLIES
$495 $2,189 $0 $0 OPERATING SUPPLIES
$0 $334 $50 $400 FOOD & BEVERAGE SUPPLIES
$39,701 $28,176 $27,159 $42,762 PROGRAM MATERIALS
$2,225 $2,112 $1,656 $805 UNIFORMS
$0 $28 $4,617 $1,900 POSTAGE & DELIVERY
$0 $43 $0 $0 MISCELLANEOUS EXPENSE
$0 $430 $500 $0 SMALL TOOLS
$0 $0 $4,790 $2,656 ISF-COPIER CHARGES
$0 $0 $766 $423 ISF-MAIL SERVICE CHARGES
$0 $0 $0 $5,291 ISF - TELECOM CHARGES
$2,960 $2,402 $1,000 $0 TRANSFER OUT
$650,743 $561,247 $521,543 $471,594 TOTAL RECREATION DIVISION
The Height of Desert Living 189
Operating Budgets
Seniors Division
Service Delivery Plan:
The Senior Services Division strives to enhance the quality of life of Fountain Hills’ seniors by pro-
viding meeting space to members for programs and presentations. Host special socialization events
and an annual membership drive event. Coordinate meeting schedule with support groups and offer
social services for the community. Coordinate delivery of a quality noon time meal to Town resi-
dents who require assistance in obtaining nutritional meals.
Expenditures by Program
Program Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Administration $131,159 $54,577 $40,440 $46,253
Boards & Commissions $0 $0 $0 $13,164
Community Events $1,932 $13,859 $17,459 $16,793
Home Delivered Meals $51,599 $87,939 $100,533 $103,657
Community Center Marketing $0 $19,851 $0 $0
Recreational Trips $4,055 $29,970 $0 $0
Senior Memberships $1,310 $16,414 $73,849 $59,455
Senior Programs $1,869 $11,471 $0 $0
TOTAL $191,924 $234,081 $232,280 $239,322
Cost Effectiveness:
Administration
19%
Boards &
Commissions
6%
Community Events
7%
Home Delivered
Meals
43%
Senior Memberships
25%
Use of Funds - Senior Programs
Where does the money go?
Total Expenditures = $239,322
Wages
55%
Employment Taxes
3%
Benefits
5%
Contractual Services
32%
Supplies
4%
Internal Service
1%
Use of Funds - Senior Programs
Where does the money go?
Total Expenditures = $239,322
The Height of Desert Living 190
Operating Budgets
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Wages $105,701 $131,353 $125,974 $131,623
Employment Taxes $5,531 $6,209 $6,709 $6,603
Benefits $6,862 $13,802 $10,411 $12,800
Dues & Memberships $0 $266 $0 $0
Education and Training $0 $191 $200 $130
Maintenance and Repair $615 $1,029 $107 $0
Utilities $1,633 $1,106 $2,674 $408
Contractual Services $21,724 $63,794 $73,219 $76,508
Supplies $44,834 $6,281 $10,328 $8,683
Internal Service $0 $0 $2,658 $2,567
Transfers $5,025 $10,050 $0 $0
TOTAL $191,924 $234,081 $232,280 $239,322
Activities/Outcomes:
Performance Measures:
OUTCOMES
OUTPUTS
EFFICIENCY
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Pro-
posed
To attain a high level of memberships 1,159 1,105 1,125 1,150
To achieve a high overall attendance for programs,
presentations, and events.
21,443 21,636 21,636 21,650
To deliver a noon time meal to qualified residents 89 90 90 90
Number of programs offered 28 29 33 31
Number of special presentations offered 0 10 20 20
Number of support groups offered 6 8 5 5
Number of special events offered 3 5 6 4
Number of social services offered 5 5 5 5
Number of meals served 8,586 10,169 10,800 10,800
Net operating costs of SAC program per member N/A $112 $89 $105
Net operating costs of HDM program per client N/A $128 $214 $316
The Height of Desert Living 191
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND DIVISION - SENIOR ACTIVITY CENTER
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$105,570 $70,711 $40,974 $67,960 SALARIES-FULL TIME
$0 $59,548 $85,000 $63,663 SALARIES-PART TIME
$131 $51 $0 $0OVERTIME
$0 $1,042 $0 $0SEVERANCE
$5,066 $3,711 $2,900 $4,868 FICA
$0 $1,866 $3,016 $985 MEDICARE
$253 $442 $427 $391 WORKERS COMPENSATION
$212 $190 $366 $359 UNEMPLOYMENT INSURANCE
$36 $4,199 $2,596 $3,577 GROUP HEALTH INSURANCE
$1,033 $1,312 $656 $1,035 GROUP DENTAL INSURANCE
$63 $108 $92 $100 GROUP VISION INSURANCE
$219 $287 $283 $413 DISABILITY INSURANCE
$5,367 $7,690 $6,603 $7,468 RETIREMENT
$144 $207 $181 $207 LIFE INSURANCE
$0 $266 $0 $0LICENSES/FILING FEES
$0 $160 $0 $50TRAINING/CONT ED
$0 $31 $200 $80MEETINGS & CONFERENCES
$584 $0 $0 $0EQUIPMENT MAINT/REPAIR
$30 $1,029 $0 $0VEHICLE MAINT/REPAIR
$0 $0 $107 $0OFFICE EQUIP MAINT/ REPAIR
$741 $343 $2,674 $408 TELECOMMUNICATIONS
$892 $763 $0 $0GAS & OIL
$200 $0 $0 $0PROFESSIONAL FEES
$75 $0 $0 $0INSTRUCTOR FEES
$525 $0 $0 $228 RENTALS & LEASES
$968 $0 $0 $260 PRINTING EXPENSE
$49 $0 $160 $186 ADVERTISING/SIGNAGE
$17,802 $62,743 $69,984 $72,684 CONTRACTUAL SERVICES
$0 $0 $1,995 $2,100 CONSTITUENT COMMUNICATION
$1,201 $1,051 $1,080 $1,050 BANK/MERC ACCT FEES
$904 $0 $0 $0COMMUNITY SERVICE CONTRACTS
$3,291 $1,071 $4,200 $3,050 OFFICE SUPPLIES
$614 $4,831 $5,078 $4,883 OPERATING SUPPLIES
$621 $40 $1,050 $750 FOOD & BEVERAGE SUPPLIES
$40,257 $339 $0 $0PROGRAM MATERIALS
$52 $0 $0 $0POSTAGE & DELIVERY
$0 $0 $2,000 $358 ISF-COPIER CHARGES
$0 $0 $658 $183 ISF-MAIL SERVICE CHARGES
$0 $0 $0 $2,026 ISF - TELECOM CHARGES
$5,025 $10,050 $0 $0TRANSFER OUT
$0 $0 $0 $0FURNITURE/EQUIPMENT
$191,924 $234,081 $232,280 $239,322 TOTAL SENIOR ACTIVITY CENTER DIVISION
Contractual Services increased due to the increased Home Delivered Meals cost.
The Height of Desert Living 192
Operating Budgets
Law Enforcement
The Height of Desert Living 193
Operating Budgets
LAW ENFORCEMENT
Mission Statement
Sheriff Joe Arpaio and the Maricopa County Sheriff’s Office (MCSO) proudly provides contractual
Law Enforcement Services to the Town of Fountain Hills by enforcing State and local laws; selec-
tive Town Ordinances, and deterring criminal activity without racially profiling. MCSO will protect
life and property, investigate criminal activity, and will work in partnership with the Town Council,
staff, community leaders, and residents to resolve issues and concerns.
The Office is dedicated to providing these Services to the residents of Fountain Hills and the gen-
eral public in a respectful, courteous, and professional manner and is supportive of the community
based policing principles.
Additionally, all sworn personnel will meet and stay current with established State training as de-
lineated by Arizona Police Officer Standards and Training (AZ POST), and the Maricopa County
Sheriff’s Office as a means of reducing liability.
Department Overview
The Maricopa County Sheriff's Office is a fully integrated law enforcement agency committed to
being the leader in establishing the standards for providing quality law enforcement, detention
and support services to the citizens of Maricopa County and to other criminal justice agencies.
Under the command of Captain Joe Rodriguez, twenty deputies are assigned full-time to the Town
of Fountain Hills. Of these, nineteen deputies and three sergeants are assigned to patrol. One
deputy is assigned to the Schools and Community Services Section to address quality of life is-
sues, court security, and administrative duties. Additionally, there are three detectives and a de-
tective sergeant assigned, one Commander (Captain), one Deputy Commander (Lieutenant), and
one administrative assistant.
Cost Effectiveness:
Expenditures by Program
Program Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Administration $2,751,991 $65 $7,843 $7,745
Animal Control $21,783 $39,398 $65,808 $66,398
Incarceration $106,581 $81,154 $96,000 $96,000
Patrol $0 $2,690,809 $2,582,036 $2,729,379
TOTAL $2,880,355 $2,811,426 $2,751,687 $2,899,522
The Height of Desert Living 194
Operating Budgets
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Wages $0 $9,517 $13,227 $15,338
Employment Taxes $0 $747 $790 $962
Benefits $0 $0 $1,093 $1,143
Contractual Services $2,879,431 $2,800,025 $2,732,565 $2,879,843
Supplies $924 $1,138 $1,600 $0
Internal Service $0 $0 $2,412 $2,236
TOTAL $2,880,355 $2,811,426 $2,751,687 $2,899,522
Cost Effectiveness:
FY2010-11 Department Accomplishments
Initiative
Strategic Value
Council Goal
Worked with the Public Safety Advisory Commission to im-
plement a Community Safe Place program in concert with
the Block Watch program
Public Safety, Health and
Welfare
7.c
Partnered with the Fountain Hills Youth Substance Abuse
Prevention Coalition to reduce substance abuse in Fountain
Hills and identify potential collaborative efforts
Public Safety, Health
and Welfare
7.e
Introduced the Crime Free Multi Housing program to com-
mercial businesses through the Public Safety Advisory Com-
mission
Public Safety, Health and
Welfare
7.c
Animal Control
2%
Incarceration
4%
Patrol
94%
Use of Funds -Law Enforcement
Where the Money Goes
TotalExpenditures = $2,899,522
Wages
1%
Contractual
Services
99%
Use of Funds -Law Enforcement
Where the Money Goes
TotalExpenditures = $2,899,522
The Height of Desert Living 195
Operating Budgets
FY2011-12 Objectives
Initiative
Strategic Value
Estimated
Cost/Funding
Source
Participate in Town Citizen Academy Civic Responsibility $0
Expand business participation in Crime Free Multi
Housing program to include 25% of local businesses
Public Safety, Health and
Welfare
$0
Expand neighborhood Block Watch program by partici-
pating in four neighborhood meetings
Public Safety, Health and
Welfare
$0
Partner with Fountain Hills Youth Substance Abuse Pre-
vention Coalition with events for youths
Public Safety, Health and
Welfare
$0
The Height of Desert Living 196
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND LAW ENFORCEMENT
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
SALARIES-FULL TIME $0 $0 $4,507 $4,552
SALARIES-PART TIME $0 $9,513 $8,720 $10,786
OVERTIME $0 $3 $0 $0
FICA $0 $590 $689 $825
MEDICARE $0 $138 $43 $66
WORKERS COMPENSATION $0 $0 $30 $36
UNEMPLOYMENT INSURANCE $0 $19 $28 $35
GROUP HEALTH INSURANCE $0 $0 $358 $386
GROUP DENTAL INSURANCE $0 $0 $23 $19
GROUP VISION INSURANCE $0 $0 $3 $3
DISABILITY INSURANCE $0 $0 $21 $21
RETIREMENT $0 $0 $674 $700
LIFE INSURANCE $0 $0 $14 $14
PRINTING EXPENSE $890 $0 $0 $0
ADVERTISING/SIGNAGE $0 $65 $65 $0
INTERGOVT AGREEMENTS $1,935,909 $2,799,960 $2,732,500 $2,879,843
CONTRACTUAL SERVICES $942,632 $0 $0 $0
OFFICE SUPPLIES $0 $413 $425 $0
PROGRAM MATERIALS $924 $725 $1,175 $0
ISF-COPIER CHARGES $0 $0 $300 $92
ISF-MAIL SERVICE CHARGES $0 $0 $2,112 $2,144
$2,880,355 $2,811,426 $2,751,687 $2,899,522TOTAL LAW ENFORCEMENT
The Height of Desert Living 197
Operating Budgets
Fire & Emergency Medical
The Height of Desert Living 198
Operating Budgets
FIRE DEPARTMENT
Mission Statement
The mission of the Fire Department is to protect the quality of life for the residents, businesses, and
visitors of Fountain Hills with the highest level of protection against loss of life and property. We
uphold the commitment through quality emergency services and a proactive emphasis on public
education, code enforcement, hazard investigation, innovative life and safety awareness, and com-
munity service; while maintaining the highest level of professionalism in all aspects of rescue, emer-
gency medical service, fire prevention and suppression and control of hazardous situations.
Department Overview
Fire protection and emergency medical services are provided to the residents through a unique pub-
lic/private sector combination of municipally owned equipment and facilities operated by contract
personnel from Rural Metro Corporation.
The Fire Department is responsible for prevention and suppression of structural and wild land fires
within the town limits. The Fire Department also provides building safety inspections and plan re-
view for construction activity, enforces the Town Fire Code and Ordinance’s, emergency medical
services and transports, hazardous material mitigation, and takes the lead role in emergency re-
sponse to natural disasters. In conjunction with its primary role, the Fire Department provides a
wide range of auxiliary community services such as public education, youth-oriented explorer post,
Car seat installation, Crisis Activated Response Effort (CARES), and a community bicycle helmet
program.
Expenditures by Program
Program Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Fire Department Administration $3,210,381 $2,991,903 $139,251 $142,632
Fire Department Safety $0 $826 $141,238 $146,224
Fire Department EMS $0 $0 $20,000 $1,361,411
Fire Department Suppression $1,754 $48,978 $2,761,922 $1,501,745
Fire Department CARE $0 $0 $0 $4,200
TOTAL $3,212,135 $3,041,707 $3,062,411 $3,156,212
Cost Effectiveness:
The Height of Desert Living 199
Operating Budgets
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Dues & Memberships $410 $272 $750 $1,200
Maintenance and Repair $40,959 $44,196 $48,294 $47,150
Utilities $20,223 $16,931 $17,609 $21,900
Contractual Services $3,028,926 $2,853,693 $2,854,278 $2,940,940
Supplies $1,624 $1,064 $2,899 $2,100
Equipment $6,507 $4,942 $24,460 $28,500
Internal Service $0 $0 $114,121 $114,422
Transfers $112,276 $120,609 $0 $0
Capital $1,210 $0 $0 $0
TOTAL $3,212,135 $3,041,707 $3,062,411 $3,156,212
FY2010-11 Department Accomplishments
Initiative
Strategic Value
FEMA Firefighters Grant for emergency generators and awarded
($59K) and installed at stations 1 & 2. Provide power for EOC center
and emergency cooling centers for public.
Public Safety, Health and Wel-
fare
Fire Marshal data base and fee schedule installed in financial system.
Revenue enhancement for Fire Marshal Program
Economic Vitality
Bicycle Helmet reward program implemented. Public Safety, Health and
Welfare
Received Governors Stimulus Grant ($28K) for thermal imaging cam-
eras to provide Firefighter safety
Economic Vitality; Public
Safety, Health and Welfare
Continued “Public Safety and Appreciation Day” with the Public Safety
Committee
Public Safety, Health and
Welfare
The Height of Desert Living 200
Operating Budgets
Activities/Outcomes:
FY2011-12 Objectives
Initiative
Strategic Value
Council Goal
Estimated Cost/
Funding Source
Study Station #2 re-location project to
improve response times
Public Safety, Health
and Welfare
N/A Capital Projects
Fund
Submit FEMA Assistance to Firefighters
Grant for VHS/700-800 MHz radio equip-
ment to continue to move toward narrow
band/auto aid communication system
Public Safety, Health
and Welfare
N/A Grant with a
10% match
($108,000
FEMA, $12,000
Town)
Submit FEMA Regional ( Rio Verde, Ft
McDowell) Assistance to Firefighters
Grant for Burn Training Trailer
Public Safety, Health
and Welfare
N/A Grant with 10%
match
($144,000
FEMA, $8,000
Town, $8,000
Rio Verde, and
Ft. McDowell
providing the
Continuation of the Bicycle Helmet Pro-
gram; Youth Safety
Public Safety, Health
and Welfare
N/A Privately funded
The Height of Desert Living 201
Operating Budgets
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
GENERAL FUND FIRE & EMERGENCY MED
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
DUES, SUBSCRIPT & PUBLICAT $410 $273 $750 $1,200
MEETINGS & CONFERENCES $0 $0 $0 $0
EQUIPMENT MAINT/REPAIR $13,342 $8,266 $12,000 $12,000
VEHICLE MAINT/REPAIR $27,618 $35,903 $36,144 $35,000
OFFICE EQUIP MAINT/ REPAIR $0 $27 $150 $150
TELECOMMUNICATIONS $210 $0 $309 $0
GAS & OIL $20,012 $16,931 $17,300 $21,900
PROFESSIONAL FEES $0 $0 $0 $0
PRINTING EXPENSE $261 $0 $450 $1,000
ADVERTISING/SIGNAGE $332 $0 $120 $500
INTERGOVT AGREEMENTS $0 $1,329 $1,340 $1,500
CONTRACTUAL SERVICES $3,028,332 $2,852,364 $2,852,368 $2,937,940
OFFICE SUPPLIES $1,624 $651 $1,856 $1,100
SAFETY SUPPLIES $0 $0 $593 $0
PROGRAM MATERIALS $0 $413 $450 $1,000
SMALL TOOLS $6,507 $3,975 $3,507 $5,500
SOFTWARE $0 $712 $0 $0
PERIPHERALS $0 $0 $953 $0
EQUIPMENT $0 $255 $20,000 $23,000
ISF-COPIER CHARGES $0 $0 $73 $93
ISF-MAIL SERVICE CHARGES $0 $0 $204 $258
ISF-VEHICLE REPLACEMENT CHARGE $0 $0 $113,594 $113,595
ISF-EQUIP REPLACEMENT CHG $0 $0 $250 $0
ISF - TELECOM CHARGES $0 $0 $0 $476
TRANSFER OUT $112,276 $120,609 $0 $0
COMMUNICATION EQUIP $1,210 $0 $0 $0
$3,212,135 $3,041,707 $3,062,411 $3,156,212 TOTAL FIRE & EMERGENCY MED
The Height of Desert Living 202
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The Height of Desert Living 203
Special Revenue Funds
The Height of Desert Living 204
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Intentionally
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The Height of Desert Living 205
Special Revenue Funds
Streets Division
Service Delivery Plan:
The Streets Division is responsible for the maintenance of traffic signals; regulatory signs; median
landscape maintenance; storm debris clean up; street sweeping; street-related emergency re-
sponses; vehicle maintenance; contract administration as well as minor asphalt, curb and side-
walk repairs. The Highway User Revenue Fund (HURF) pays for Street personnel and contract
work for street repair.
Cost Effectiveness:
Program increases in the proposed FY12 budget are attributed to increased maintenance and repair
of streets and landscaped areas as well as funding of a potential intergovernmental agreement with
the City of Scottsdale for traffic signal on-call services. These increases are offset by reductions in
personnel due to retirement and elimination of contributions to the vehicle replacement fund for
street sweepers. These adjustments net for an overall budget decrease.
Expenditures by Program
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Program Name
Administration $1,756,675 $389,028 $180,276 $200,717
Adopt A Street $0 $324 $19,319 $3,297
Legal Services $24,221 $20,260 $21,400 $21,408
Open Space $0 $99,922 $296,825 $298,944
Pavement Management $3,181 $522,282 $98,049 $149,041
Street Signs $81,221 $77,349 $106,336 $74,821
Street Sweeping $0 $147,180 $206,023 $150,188
Traffic Management $0 $1,089 $97,446 $96,355
Traffic Signals $53,972 $166,099 $166,407 $200,694
Vehicle Maintenance $127,642 $144,813 $92,130 $82,834
TOTAL $2,046,912 $1,568,347 $1,284,211 $1,278,299
The Height of Desert Living 206
Special Revenue Funds
Expenditures by Category
FY09
Actual
FY10
Actual
FY11 FY12
Proposed Category Budget
Wages $383,347 $386,025 $439,750 $349,489
Employment Taxes $31,285 $31,377 $33,945 $27,881
Benefits $102,651 $98,159 $133,606 $113,206
Dues & Memberships $4,532 $4,403 $5,830 $5,110
Education and Training $3,109 $2,775 $2,400 $2,500
Maintenance and Repair $229,178 $91,293 $124,154 $200,915
Utilities $94,740 $87,703 $177,866 $172,612
Contractual Services $138,648 $208,877 $267,840 $354,296
Supplies $86,205 $31,276 $11,169 $12,054
Equipment $11,709 $35,217 $5,650 $4,800
Damages/Vandalism $0 $43 $2,000 $0
Internal Service $0 $0 $80,001 $35,436
Transfers $961,507 $591,199 $0 $0
Capital $0 $0 $0 $0
TOTAL $2,046,912 $1,568,347 $1,284,211 $1,278,299
Administration
16%Legal Services
2%
Open Space
23%
Pavement
Management
12%
Street Signs
6%
Street Sweeping
12%
Traffic
Management
7%
Traffic Signals
16%
Vehicle
Maintenance
6%
Use of Funds - Streets
Where does the money go?
Total Expenditures = $1,278,299
Wages
27%
Employment Taxes
2%
Benefits
9%
Maintenance and
Repair
16%
Utilities
14%
Contractual
Services
28%
Supplies
1%
Internal Service
3%
Use of Funds - Streets
Where does the money go?
Total Expenditures = $1,278,299
The Height of Desert Living 207
Special Revenue Funds
Quality FY09
Actual
FY10
Actual
FY11
Budget
FY11-12
Proposed
Total lane miles on sweeping schedule NA 336 336 336
Total lane miles swept annually NA 3,456 34,56 3,456
Total residential lane miles NA 264 264 264
Total residential lane miles swept annually NA 1,584 1,584 1,584
Total arterial lane miles NA 72 72 72
Total arterial lane miles swept annually NA 1,872 1,872 1,872
Number of vehicles in fleet NA 57 43 43
Acreage of medians maintained NA 56 58 58
Number of Adopt-a-Street participants NA 59 56 48
Activities/Outcomes:
Performance Measures FY09
Actual
FY10
Actual
FY11
Budget
FY11-12
Proposed
Percentage of residential sweeping completed within
specified cycle
NA 100
100 100
Percentage of arterial sweeping completed within
specified cycle
NA 100 100 100
Percentage of fleet preventive maintenance com-
pleted on time
NA 100 100 100
Productivity FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Expenditure for street sweeping NA $206,676 $206,022 $208,966
Expenditure per lane mile of streets swept NA $59.80 $59.61 $60.46
Proposed FY12 street sweeping expenditure includes vehicle replacement for comparison purposes
only.
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Special Revenue Funds
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
HIGHWAY USERS FUND DIVISION - STREETS
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$376,686 $338,173 $439,750 $349,489 SALARIES-FULL TIME
$0 $29,050 $0 $0 SALARIES-PART TIME
$6,661 $6,973 $0 $0 OVERTIME
$0 $5,983 $0 $0 ON CALL PAY
$0 $5,846 $0 $0 SEVERANCE
$7,129 $2,488 $0 $0 FICA
$0 $5,288 $6,376 $4,917 MEDICARE
$23,782 $23,242 $26,977 $22,457 WORKERS COMPENSATION
$374 $360 $592 $507 UNEMPLOYMENT INSURANCE
$54,698 $54,658 $76,439 $68,109 GROUP HEALTH INSURANCE
$4,073 $4,020 $4,839 $3,486 GROUP DENTAL INSURANCE
$596 $551 $601 $511 GROUP VISION INSURANCE
$1,605 $1,388 $2,067 $1,632 DISABILITY INSURANCE
$40,578 $36,546 $48,372 $38,441 RETIREMENT
$1,101 $996 $1,288 $1,027 LIFE INSURANCE
$2,000 $2,000 $2,000 $1,340 LICENSES/FILING FEES
$2,532 $2,403 $3,830 $3,770 DUES, SUBSCRIPT & PUBLICAT
$3,109 $2,775 $2,400 $2,100 TRAINING/CONT ED
$0 $0 $0 $400 MEETINGS & CONFERENCES
$8,896 $107 $1,225 $1,225 BUILDING MAIN/REPAIR
$0 $49 $0 $0 PLUMBING REPAIR
$0 $0 $0 $3,000 ELECTRICAL REPAIR/MAINT
$0 $835 $0 $0 FIRE PROTECTION SYSTEMS
$0 $8,443 $4,000 $0 GROUNDS MAINT/REPAIR
$0 $3,605 $3,300 $3,300 IRRIGATION REPAIR
$0 $35 $4,850 $4,860 BACKFLOW TESTING & MAINTENANCE
$62,874 $9,324 $33,500 $48,500 EQUIPMENT MAINT/REPAIR
$58,273 $31,116 $29,155 $29,225 VEHICLE MAINT/REPAIR
$0 $0 $300 $300 OFFICE EQUIP MAINT/ REPAIR
$35,456 $6,685 $11,424 $12,000 OTHER MAINT/REPAIR
$63,679 $5,516 $20,000 $75,080 ROAD REPAIR
$0 $3,153 $0 $0 STRIPING
$0 $5,321 $0 $0 SIDEWALK/PATHWAY REPAIR
$0 $757 $0 $0 OTHER ROAD RELATED REPAIR
$0 $16,324 $20,400 $23,425 SIGN REPAIR & REPLACEMENT
$0 $23 $0 $0 PAINTING
$35,521 $34,793 $44,660 $48,900 ELECTRICITY EXPENSE
$0 $11,827 $15,800 $15,800 REFUSE/RECYCLING
$6,683 $3,793 $10,953 $5,372 TELECOMMUNICATIONS
$8,661 $6,431 $61,501 $61,540 WATER/SEWER
$43,875 $30,859 $40,952 $41,000 GAS & OIL
$8,736 $12,581 $9,180 $9,180 AUDITING EXPENSE
$22,607 $0 $600 $500 PROFESSIONAL FEES
$0 $0 $5,000 $20,000 ENGINEERING FEES
$24,221 $20,260 $21,400 $21,408 LEGAL FEES
$78,467 $85,310 $93,000 $93,000 INSURANCE EXPENSE
$17 $0 $0 $0 PRINTING EXPENSE
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Special Revenue Funds
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
HIGHWAY USERS FUND DIVISION - STREETS
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$0 $1,225 $0 $0 ADVERTISING/SIGNAGE
$0 $0 $0 $25,008 INTERGOVT AGREEMENTS
$4,600 $89,501 $4,500 $14,500 CONTRACTUAL SERVICES
$0 $0 $134,160 $170,700 LANDSCAPE CONTRACTS
$2,452 $1,464 $3,290 $3,147 OFFICE SUPPLIES
$4 $665 $0 $0 CLEANING/JANITORIAL SUPPLIES
$0 $2,060 $450 $400 SAFETY SUPPLIES
$73,491 $20,776 $3,026 $5,240 OPERATING SUPPLIES
$0 $105 $0 $0 FOOD & BEVERAGE SUPPLIES
$8,469 $1,292 $2,000 $0 PROGRAM MATERIALS
$1,699 $4,640 $2,403 $3,267 UNIFORMS
$89 $273 $0 $0 POSTAGE & DELIVERY
$11,709 $4,897 $5,650 $4,800 SMALL TOOLS
$0 $1,035 $0 $0 SOFTWARE
$0 $27,170 $0 $0 HARDWARE
$0 $2,116 $0 $0 EQUIPMENT
$0 $43 $2,000 $0 DAMAGES/VANDALISM
$0 $0 $75 $0 ISF-COPIER CHARGES
$0 $0 $50 $31 ISF-MAIL SERVICE CHARGES
$0 $0 $79,876 $28,448 ISF-VEHICLE REPLACEMENT CHARGE
$0 $0 $0 $6,957 ISF - TELECOM CHARGES
$961,507 $591,199 $0 $0 TRANSFER OUT
$2,046,912 $1,568,347 $1,284,211 $1,278,299 TOTAL STREETS DIVISION
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Special Revenue Funds
Economic Development Division-
(Excise Tax Fund)
Service Delivery Plan:
Enhance the Town’s economic base through business attraction and business vitality activities.
Expenditures by Program
Program Name
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Administration $765,819 $118,580 $572,976 $211,364
TOTAL $765,819 $118,580 $572,976 $211,364
Expenditures by Category
Category
FY09
Actual
FY10
Actual
FY11
Budget
FY12
Proposed
Wages $40,418 $38,681 $45,003 $37,877
Employment Taxes $776 $640 $795 $669
Benefits $8,075 $9,378 $8,916 $11,042
Dues & Memberships $4,562 $1,398 $7,826 $6,704
Education and Training $6,949 $4,018 $8,975 $7,528
Utilities $930 $269 $374 $680
Contractual Services $104,694 $46,324 $124,545 $142,366
Supplies $128 $422 $600 $600
Internal Service $0 $9 $2,668 $3,898
Transfers $599,287 $17,450 $370,000 $0
TOTAL $765,819 $118,580 $572,976 $211,364
Cost Effectiveness:
Administration
100%
Use of Funds - Economic Development (Excise Fund)
Where does the money go?
Total ED Expenditures = $211,364
Wages
18%Benefits
5%
Dues &
Memberships
3%
Education and
Training
4%
Contractual
Services
67%
Internal Service
2%
Use of Funds - Economic Development (Excise Fund)
Where does the money go?
Total ED Expenditures = $211,364
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Special Revenue Funds
Activities/Outcomes:
Performance Measures:
Quality:
Productivity:
Complete economic development strategy document 100%
Complete plan for economic development tools and strategies 1
Hosted prospect visits (downtown) 1
Assist in the location of a retailer (downtown) 1
Council adoption of the economic development strategy document adopted
Council approval of economic development tools and strategies approved
Response to retail outreach 5%
Oversee, draft and develop a comprehensive economic development strategy utilizing
the Council’s adopted Strategic Plan, Economic Vitality area as the foundation for the
document.
.5
Identify a slate of economic development tools and strategies for attraction of busi-
nesses to the downtown area which is in alignment with the Council’s adopted Down-
town Area Specific Plan.
1
Develop and implement strategy to attract retailers to Avenue of the Fountains prop-
erty.
1
Outreach to retailers in conjunction with property owners & leasing agents. 20 contacts
Hold an informational exchange forum with property owners & leasing agents of Ave-
nue of the Fountains property.
1
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Special Revenue Funds
FY 2012 PROPOSED BUDGET
SUMMARY - EXPENDITURES
EXCISE TAX FUND DIVISION - ECONOMIC DEVELOPMENT
Description
2009
Actual
2010
Actual
2011
Revised Budget
2012
Proposed
$40,418 $38,681 $45,003 $37,877 SALARIES-FULL TIME
$563 $0 $0 $0 FICA
$0 $518 $653 $549 MEDICARE
$172 $103 $104 $88 WORKERS COMPENSATION
$42 $19 $38 $32 UNEMPLOYMENT INSURANCE
$3,189 $4,613 $3,306 $6,262 GROUP HEALTH INSURANCE
$216 $328 $272 $275 GROUP DENTAL INSURANCE
$29 $32 $41 $46 GROUP VISION INSURANCE
$185 $168 $212 $177 DISABILITY INSURANCE
$4,346 $4,125 $4,950 $4,167 RETIREMENT
$110 $113 $135 $115 LIFE INSURANCE
$4,562 $1,398 $7,826 $6,704 DUES, SUBSCRIPT & PUBLICAT
$364 $127 $1,450 $128 TRAINING/CONT ED
$6,584 $3,891 $7,525 $7,400 MEETINGS & CONFERENCES
$930 $269 $324 $527 TELECOMMUNICATIONS
$0 $0 $50 $153 GAS & OIL
$36,753 $18,592 $40,000 $52,500 PROFESSIONAL FEES
$0 $3,385 $14,565 $7,536 PRINTING EXPENSE
$37,098 $4,350 $44,980 $42,330 ADVERTISING/SIGNAGE
$195 $0 $0 $0 COMMUNITY SERVICE CONTRACTS
$30,648 $19,996 $25,000 $40,000 HOLIDAY LIGHTING
$101 $398 $600 $600 OFFICE SUPPLIES
$0 $13 $0 $0 FOOD & BEVERAGE SUPPLIES
$0 $11 $0 $0 PROGRAM MATERIALS
$26 $0 $0 $0 POSTAGE & DELIVERY
$0 $0 $3,275 $907 ISF-COPIER CHARGES
$0 $0 $2,568 $2,736 ISF-MAIL SERVICE CHARGES
$0 $0 $100 $255 ISF-MOTOR POOL CHARGES
$599,287 $17,450 $370,000 $0 TRANSFER OUT
$765,819 $118,580 $572,976 $211,364 TOTAL ECONOMIC DEVELOPMENT DIVISION
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Debt Service Funds
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Debt Service Funds
The Debt Service Funds provide for the payment of interest, principal, and related costs
on General Obligation (GO) bonds, Highway User Revenue Fund bonds and Municipal
Property Corporation (MPC) Revenue bonds.
There are three General Obligation bond issues outstanding that were approved by the
voters for specific purposes:
The first GO bond issue in 1991 (refunded in 1995) was to pave roads that remained
unpaved at the time of incorporation.
Additional GO bonds issued in 1999 and 2000 were for the construction of a library/
museum and community center.
Bonds issued in 2001 were for the purchase of mountain preserve land in the McDowell
mountains.
Total General Obligation bond principal and interest payments for fiscal year 2011-12
are $1,019,413 and will be paid through a levy of Town property at an estimate rate of
$. 2230 per $100 of assessed valuation.
GENERAL OBLIGATION DEBT SERVICE
FY 2007-2008 FY 2008-2009 FY 2009-2010 FY 2010-2011 FY 2011-2012
Actual Actual Actual Budget Budget
REVENUE:
Property Tax Revenue:
Secondary Property Tax $1,330,000 $1,400,000 $1,485,579 $1,040,484 $1,020,000
Interest Earnings $800 $1,500 $0 $300 $100
TOTAL REVENUES $1,330,800 $1,401,500 $1,485,579 $1,040,784 $1,020,100
EXPENDITURES:
General Obligation Bonds:
Refunded Bonds-Principal $1,389,596 $1,188,057 $1,115,000 $820,000 $840,000
Refunded Bonds-Interest $0 $148,057 $251,538 $208,713 $177,313
Trustee, Admin and Report Fees $4,250 $4,250 $1,600 $2,100 $2,100
TOTAL EXPENDITURES $1,393,846 $1,340,364 $1,368,138 $1,030,813 $1,019,413
Debt Service Funds
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The Highway User Revenue Fund (HURF) Bonds were paid off during FY2009-10. There
are no principal or interest payments scheduled for the future.
The Eagle Mountain Community Facilities District debt payments are levied on the
property owners within the district. These obligations are paid by the Fountain Hills’
property owners using secondary property taxes, less any credits, carry-forward and/or
interest earnings. The anticipated rate based on the assessed valuation of
$27,162,254 (decrease of 17% from the prior year) is $1.50 per $100 of assessed
valuation.
REVENUE BOND DEBT SERVICE
FY 2007-2008 FY 2008-2009 FY 2009-2010 FY 2010-2011 FY 2011-2012
Actual Actual Actual Budget Budget
REVENUE:
Transfer from HURF Fund $126,300 $115,843 $136,413 $0 $0
Interest $0 $0 $2 $0 $0
TOTAL REVENUES $126,300 $115,843 $136,415 $0 $0
EXPENDITURES:
Bond Payment - Principal $125,793 $110,422 $130,000 $0 $0
Bond Payment - Interest $0 $5,421 $6,413 $0 $0
TOTAL EXPENDITURES $125,793 $115,843 $136,413 $0 $0
EAGLE MTN COM FACILITIES DISTRICT
FY 2007-2008 FY 2008-2009 FY 2009-2010 FY 2010-2011 FY 2011-2012
Actual Actual Actual Budget Budget
REVENUE:
Property Tax Revenue $340,000 $375,000 $410,241 $420,000 $420,000
Investment Earnings $4,000 $4,000 $0 $84 $84
TOTAL REVENUES $344,000 $379,000 $410,241 $420,084 $420,084
EXPENDITURES:
Principal $190,000 $210,000 $230,000 $260,000 $280,000
Interest $160,235 $158,760 $151,410 $143,360 $134,260
Administrative/Trustee Fees $7,600 $7,600 $7,350 $7,350 $7,350
TOTAL EXPENDITURES $357,835 $376,360 $388,760 $410,710 $421,610
Debt Service Funds
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The Municipal Property Corporation owns the land and buildings purchased through
bond proceeds (McDowell Mountain Preserve, Community Center and Town Hall). The
annual debt payment on the bonds is paid for with proceeds from the dedicated portion
of the local sales tax and is included as a transfer from the Excise Sales Tax. The debt
payment for the Community Center will be transferred from the General Fund and is
included within the Community Center budget. Any fund balance in this fund may be
used only to retire the debt on the bonds. When the bonds are retired, any assets
owned by the MPC will be turned over to the Town of Fountain Hills.
The FY2011-12 budget includes a proposal to use reserves to retire a portion of the
Municipal Property Corporation debt that funded the Town Hall. The payoff is
$2,932,697 and will provide a net savings of approximately $276,000 over the life of
the bonds. The annual debt service payment savings will be available in the General
Fund for ongoing operations.
The Cottonwood Improvement District was established to provide landscape installa-
tion and maintenance for a special district within the Town of Fountain Hills.
COTTONWOOD MAINTENANCE DIST
FY 2007-2008 FY 2008-2009 FY 2009-2010 FY 2010-2011 FY 2011-2012
Actual Actual Actual Budget Budget
REVENUE:
Cottonwoods Maintenance District $3,850 $3,850 $3,323 $3,315 $3,315
TOTAL REVENUES $3,850 $3,850 $3,323 $3,315 $3,315
EXPENDITURES:
Cottonwoods Impr. Dist.$3,850 $3,850 $3,850 $3,315 $3,315
TOTAL EXPENDITURES $3,850 $3,850 $3,850 $3,315 $3,315
Debt Service Funds
MUNICIPAL PROP CORP
FY 2007-2008 FY 2008-2009 FY 2009-2010 FY 2010-2011 FY 2011-2012
Actual Actual Actual Budget Budget
REVENUES:
Excise Tax Transfers (.2%) $628,562 $591,718 $570,995 $551,667 $631,200
Excise Tax Transfers (.1%) $314,281 $295,859 $285,497 $275,833 $0
Transfer from General Fund $387,000 $387,000 $387,000 $387,000 $193,500
Interest $40,000 $30,000 $0 $1,200 $500
TOTAL REVENUES $1,369,843 $1,304,577 $1,243,492 $1,215,700 $825,200
EXPENDITURES:
MPC Debt Service
Mountain Bond Payment (.2%) $415,005 $0 $0 $0 $0
Civic Center Phase II Bonds (.1%) $298,338 $0 $0 $0 $2,932,697
MPC - Community Center $255,419 $0 $0 $0 $0
Refunded Bonds $320,412 $0 $0 $0 $0
Principal $0 $885,000 $985,000 $1,035,000 $958,625
Interest $0 $452,486 $417,028 $376,630 $113,625
Admin Fee $0 $0 $7,510 $7,000 $7,000
TOTAL EXPENDITURES $1,289,173 $1,337,486 $1,409,538 $1,418,630 $4,011,947
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Below is the schedule of Debt Service payments required for next fiscal year, including
a breakdown of the debt service payments for FY2011-12.
The annual property tax levy is based on the total amount required for the payment
(with adjustments for carry-forward, delinquencies, etc.) divided by the total assessed
valuation for the Town of Fountain Hills.
The Town’s secondary assessed property valuation for fiscal year 2011-12 is estimated
to be $451,860,136 for the upcoming year (a 21.6% drop from the prior year) and the
estimated levy is $0.2230 per $100 of assessed value. The levy is 1% lower than last
year as a result of the decrease in the Town’s assessed value.
The Schedules section includes an itemization of the outstanding debt as of June 30,
2011.
Bond Purpose Date of Interest Date of Original Principal Principal Amount Outstanding
Type of Issue Bond Issue Rate Maturity Amount Amount Retired Refunded Principal
GO Land Acq-Lake 8/1/1999 5.10 7/1/2014 $1,400,000 $900,000 $500,000 $0
GO Mtn. Bonds 12/1/2001 4.90 7/1/2020 $6,000,000 $2,275,000 $3,425,000 $300,000
GO Refunding 6/1/2005 4.00 7/1/2019 $7,225,000 $2,110,000 $0 $5,115,000
TOTAL $24,310,000 $9,585,000 $9,310,000 $5,415,000
Rev Refunding 8/1/1998 4.63 7/1/2010 $1,075,000 $1,075,000 $0 $0
Rev Comm. Center 7/1/2000 5.40 7/1/2020 $4,680,000 $1,750,000 $2,475,000 $455,000
Rev Mtn. Bonds 12/1/2001 4.70 7/1/2021 $7,750,000 $2,705,000 $3,910,000 $1,135,000
Rev Civic Center 12/1/2004 4.50 7/1/2019 $3,645,000 $1,440,000 $0 $2,205,000
Rev Refunding 6/1/2005 4.15 7/1/2019 $5,330,000 $635,000 $0 $4,695,000
TOTAL $23,680,000 $7,170,000 $7,385,000 $8,490,000
SA Eagle Mtn-A 6/1/1996 6.50 7/1/2021 $4,435,000 $410,000 $4,025,000 $0
SA Eagle Mtn-B 6/1/1996 7.25 7/1/2021 $470,000 $40,000 $430,000 $0
SA Eagle Mtn 7/12/2005 3.95 7/1/2021 $4,555,000 $925,000 $0 $3,630,000
SA Improvmnts 6/16/1999 5.25 7/1/2009 $32,276 $32,276 $0 ($0)
TOTAL $9,492,276 $1,407,276 $4,455,000 $3,630,000
GRAND TOTAL $57,482,276 $18,162,276 $21,150,000 $17,535,000
GO General Obligation Bonds
Rev Revenue Bonds
SA Special Assessment Bonds
Debt Service Funds
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Debt Service Funds
TOWN OF FOUNTAIN HILLS, ARIZONA
Summary of Tax Levy and Tax Rate Information
Fiscal Year 2011-12
2010-11 2011-12
FISCAL YEAR FISCAL YEAR
1. Maximum allowable primary property tax levy
A.R.S. §42-17051(A). $ 0 $ 0
2. Amount received from primary property taxation in the
fiscal year 2010-11 in excess of the sum of that year's
maximum allowable primary property tax levy.
A.R.S. §42-17102(A)(18). $0 0
3. Property tax levy amounts
A. Primary property taxes $ 0 $ 0
B. Secondary property taxes 1,020,000 1,007,500
C. Total property tax levy amounts $ 1,020,000 $ 1,007,500
4. Property taxes collected*
A. Primary property taxes
(1) 2010-11 levy $ 0 0
(2) Prior years’ levy 0 0
(3) Total primary property taxes $ 0 0
B. Secondary property taxes
(1) 2010-11 levy $ 1,020,000 1,007,500
(2) Prior years’ levy $ 0 0
(3) Total secondary property taxes $ 1,020,000 1,007,500
C. Total property taxes collected $ 1,020,000 1,007,500
5. Property tax rates
A. Town tax rate
(1) Primary property tax rate 0.0000 0.0000
(2) Secondary property tax rate (estimate) 0.1836 0.2230
(3) Total city/town tax rate 0.1836 0.2230
B. Special assessment district tax rates
Secondary property tax rates - As of the date the proposed budget was prepared, the
town was operating two (2) special assessment districts for which secondary property
taxes are levied. For information pertaining to these special assessment districts and
their tax rates, please contact the town.
*Includes actual property taxes collected as of the date the proposed budget was prepared plus estimated
property tax collections for the remainder of the fiscal year.
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Capital Improvement Program
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Capital Improvement Program
Capital Improvement Program (CIP) Policy and Procedures
Objective
To provide a policy and procedures for the development, approval, and implemen-
tation of the Town of Fountain Hills’ five (5) year and twenty (20) year Capital Im-
provement Programs (CIP).
Scope
This policy applies to all projects undertaken by the Town of Fountain Hills that
meet the definition of a capital improvement project detailed in the definitions sec-
tion.
Policy
The purpose of the Capital Improvement Program is to provide an authoritative
decision-making process for the evaluation, selection, and multi-year scheduling of
public physical improvements based on a projection of available fiscal resources
and the community's priorities.
The objectives of the program are to:
a) ensure the timely repair, replacement and expansion of the Town’s infra-
structure;
b) serve as a link in the Town’s planning between the Town’s strategic plan
and all subsidiary plans with a 10-20 year horizon and the annual budget
process with a one-year horizon;
c) maintain control over the Town’s long-term cash flow in relation to the
Town's financial capacity; and
d) ensure efficient, effective and coordinated capital improvement.
Definitions
The following words when used in connection with this policy shall have the follow-
ing meanings:
CAPITAL IMPROVEMENT PROGRAM: A multi-year planning document that is the
product of a systematic evaluation of capital projects. This plan serves as a guide
for the efficient and effective construction and maintenance of public facilities, out-
lining a detailed timeline and financing schedule of capital projects for a five (5)
year period of time and a summary schedule of capital projects for a twenty (20)
year period.
CAPITAL IMPROVEMENT PROJECT: A capital project is a heavy equipment acquisi-
tion, a computer/software systems acquisition, or a public improvement that in-
volves construction of new infrastructure, additions to existing structures, renova-
tion of existing structures, and major repairs to infrastructure of a comprehensive
The Height of Desert Living 221
Capital Improvement Program
and non-routine nature. A capital project is defined in financial terms as a project
with a projected final cost of at least $50,000 and is a non-recurring expense.
In addition, the capital asset(s) resulting from the project should have a useful life
of at least 10 years. Studies, design and engineering fees greater than $10,000
which are preparatory to a capital project with a projected final cost of at least
$50,000 should be included as part of the capital project cost.
INFRASTRUCTURE IMPROVEMENT PLAN (IIP): A written plan that individually or
collectively identifies each public service that is proposed to be the subject of a de-
velopment fee. The Town of Fountain Hills’ IIP is incorporated as part of the Town
CIP and follows the same timeline and procedure.
PROCESS
A. Schedule: Annually, the CIP Coordinator and Finance Director will submit
a proposed CIP development calendar to the Town Manager for review.
Based on this calendar, the CIP Coordinator will initiate a request to the
Management Team for submission of updates, revisions and new projects
for the five (5) year Capital Improvement Program. A further, but less de-
tailed, review of the twenty (20) year plan will also be conducted.
B. Format: The Management Team will utilize the previous year's approved
CIP as a base for developing recommended additions, deletions, or changes
for incorporation in the updated CIP for the ensuing year. The Management
Team will utilize the standard format provided to submit new projects or
propose revisions to existing projects. All new projects will also include a
comprehensive estimate of the impact of the new project on the Town's an-
nual operating budget; e.g., salaries and benefits, supplies, utilities, fuel,
maintenance requirements, etc.
C. Finance Review: The Finance Director will assist the CIP Coordinator as
necessary in all facets of Capital Improvement Program development and
review including production of revenue estimates and estimated growth in
assessed valuation as well as overall financial analysis of the proposed pro-
gram. Additional assistance may be requested to help produce draft docu-
ments, etc.
D. Town Manager Review: The CIP Coordinator will provide a copy of the
proposed CIP document to the Finance Director and Town Manager for re-
view and comment prior to distribution of the CIP document to the Town
Council as part of the budget package.
E. Public Hearing: The proposed CIP will be considered at a public hearing
convened by the Town Council to accept comments and input from the
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Capital Improvement Program
public on the content of the Plan. Notice of said public hearing date, place,
and time will be made at least 60 days in advance of the scheduled hearing.
Copies of the proposed CIP will be made available to the public at least 30
days prior to the scheduled hearing date and at the hearing itself.
F. Town Council Approval: The final draft of the proposed CIP will be submit-
ted as an agenda item for formal approval by the Town Council at the first
Council Meeting in June.
G. Distribution: A copy of the approved CIP document will be published on
the Town’s website.
H. Implementation: Upon adoption of the CIP, projects included within the
applicable budget year may be implemented by the appropriate Manage-
ment Team member in compliance with the Town’s Purchasing Policy, Spe-
cial Benefit District, or applicable procedure.
I. Amendments: The adopted CIP may be amended upon approval of the
Town Council. Examples of amendments include cost increases for approved
projects, the acceleration of projects to the applicable budget year from a
future year, and the addition of projects not previously included in the CIP.
An amendment to the CIP will be submitted to the Town Manager for ap-
proval. Upon approval, the amendment should be prepared as an agenda
item for formal approval by the Town Council at a regular or special call
meeting. Upon approval, a copy of the amended CIP document will be pub-
lished on the Town’s website.
PROCEDURE:
A. Form: The form listed as Attachment A shall be utilized to request inclu-
sion of a project in the Capital Improvement Plan.
B. Funding Prioritization: As part of the project submittal process, Manage-
ment Team members shall identify project priorities to help determine which
projects are recommended for inclusion in the five-year CIP.
The initial measure of the project’s priority is first established using the fol-
lowing factors:
HIGH
Project protects the health and safety of the Town, its residents, visitors
and employees
Project is mandated by local, State or Federal regulations
Project is a high priority of the Town Council, based on the most current
Strategic Plan or other subsidiary plans
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Capital Improvement Program
Project prevents irreparable damage to existing facilities
Project leverages local funding with other non-local funding sources
Project finishes a partially completed project
MEDIUM
Project maintains existing service levels
Project provides for the maintenance of existing systems and equipment
Project results in increased efficiency
Project reduces operational costs
Project significantly reduces losses in revenue or provides for significant
increased revenues
LOW
Project provides an expanded level of service or new public facility not in-
cluded in the Town Council’s priorities
Project is deferrable
Project uses debt financing
C. Funding Sources: The primary funding sources for the CIP are the General
Fund, Grants, Development Fees, Excise Taxes, HURF, Bonded Indebted-
ness, Capital Leases and Capital Project funds. All potential projects must
identify the proposed sources of funding before submission of the CIP re-
quest. Projects that are funded by Development Fees must also identify
the relationship between the IIP project and the Development Fee from
which it is funded in the justification section of the CIP Form.
D. Project Schedule: Each Project Manager shall provide a preliminary sched-
ule which shall detail the various phases involved in the project and their
starting and ending dates. It is the responsibility of the Project Manager
to maintain this schedule or to provide schedule updates to the CIP Coor-
dinator on at least a quarterly basis.
RESPONSIBILITY FOR ENFORCEMENT:
The Town Manager, Finance Director and CIP Coordinator will be responsible for en-
suring that this policy is followed and/or updated as necessary.
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May 2011
Honorable Mayor and Council:
We are pleased to submit the FY2012-2016 Five Year Capital Improvement Program
(CIP) for the Town of Fountain Hills. Council approves the Five Year CIP with the an-
nual budget in June and this document represents the next annual review and update. This
annual process and resulting document represents a key element in the transition of the
financial management of the community from an annual planning horizon to a long range,
well planned and publicly communicated plan for the future.
The Capital Improvement Plan is designed to identify and prioritize any and all known
future capital needs of the community which are to be constructed from public sources.
The Five Year Capital Improvement Program is a component of the longer range finan-
cial planning process, but it is focused on the next five years. Placement of a project in the
FY2012-2016 timeframe indicates a higher priority, and requires the project to have realis-
tic funding sources for construction, as well as sufficient operating and maintenance fund-
ing for its future costs. The Program identifies all sources of construction funding, and to
identify the total cost of operating and maintenance costs, including staffing, for each pro-
ject.
The FY2012-2016 plan includes project costs that total $68,014,022 which is a decrease of
$2,248,167 (3.2%) from the FY11-15 capital plan. The total budget change includes re-
moval of completed projects, the addition of new projects, moving projects out to year six,
and updated project cost estimates. Those changes are summarized below:
Project Number Description Increase/ (Decrease)
D6033 Drainage-Oxbow Wash Crossing ($.5M)
E8504 Avenue of the Fountains Median $1.8M
F4002 Street Maintenance Facility Improvements ($1.7M)
F4005 Fire Station 2 Relocation ($2.2M)
F4015 Fire Station 1 Renovation $.4M
P3013 Neighborhood Park-South ($6M)
S6001 Shea Blvd. Climbing Lane-Completed ($1.1M)
S6006 FH Blvd. Sidewalk-Completed ($.5M)
S6007 Annual Sidewalk Program ($1.5M)
S6008 Annual Pavement Management $7M
S6010 Saguaro Blvd Mill & Overlay $3M
S6014 Turn Lanes-Palisades at FH Blvd. ($.5M)
S6019 Saguaro Blvd. Service Rd Elimination ($.8M)
S6025 Shea Blvd. Gap Overlay ($.5M)
S6046 FH Blvd. Sidewalk ($.5M)
S6050 Shea Blvd. Bike Lane ($.5M)
S6056 Shea Blvd. Eastbound Bike Lane & Overlay $.6M
T5004 Traffic Signal-AOTF & Saguaro ($.5M)
T5005 Traffic Signal-Palisades & Eagle Ridge/Palomino ($.5M)
T5006 Traffic Signal-FHB & Glenbrook ($.5M)
T5010 Intelligent Transportation System $1.2M
None Vehicle Replacement Program $1.6M
Capital Improvement Program
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Capital Improvement Program
The Five Year Capital Improvement Plan project budget totals $68,014,022 and are
planned in the following program areas:
Funding Sources and Planning
The program blends multiple sources of funds to construct public improvements including
General Fund, Excise Tax Fund, Development Fees, Development Agreements, Grants,
Capital Projects Fund, Bonds, Vehicle Replacement Fund and other funds. Reduced capital
and operating revenue will require the delay or deferral of several capital projects—the
matrix on the following pages is a summary of the five year projects and the funding
sources for each. As presented the Capital Projects Fund currently shows a surplus of
$90,795 if all projects were to move forward. The purpose of the matrix is to identify
funding sources for the projects and make adjustments when there are deficits. The pro-
ject costs have been adjusted with an inflation factor over the five years. The plan re-
quires annual review and update to remain effective and functional. The document repre-
sents the combined efforts of staff and the executive budget committee to prepare, priori-
tize and propose for your consideration and approval as the elected representatives of the
community.
Respectfully submitted,
Richard L. Davis, ICMA-CM
Town Manager
Program Area Five Year Total
Downtown Improvements $2,905,000
Open Space Projects $2,712,000
Street/Sidewalk Projects $26,058,271
Traffic Signals $2,033,000
Drainage Projects $75,000
Parks & Recreation Projects $30,681,000
General Government Projects $397,500
Fire & Emergency Projects $882,000
Vehicle Replacement Program $1,612,813
Contingency $657,438
TOTAL $68,014,022
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Capital Improvement Program
Resource Summary
REVENUES BY SOURCE
FIVE YEAR
AVAILABLE
FUNDS
FY11-12
Requested
FY12-13
Requested
FY13-14
Requested
FY14-15
Requested
FY15-16
Requested
TO TAL FIVE
YEAR
PRO JEC TIO N
SURPLUS/
DEFICIT
General Fund 141,000$ 106,000$ 25,000$ -$ -$ -$ 131,000$ 10,000$
Highway User Fund -$ -$ -$ -$ -$ -$ -$ -$
Excise Tax Fund -$ -$
Sales Taxes 717,900$ 159,169$ 135,960$ 143,518$ 151,368$ -$ 590,015$ 127,885$
Fund Balance 1,800,000$ 345,831$ 364,040$ 356,482$ 348,632$ -$ 1,414,985$ 385,015$
Grants, MAG, etc. 6,636,100$ 4,351,600$ -$ 528,000$ 922,000$ -$ 5,801,600$ 834,500$
Capital Projects Fund 10,578,200$ 3,066,528$ 1,127,771$ 2,019,534$ 4,064,852$ 390,168$ 10,668,853$ (90,653)$
Development Fees:
Streets 360,929$ -$ -$ -$ -$ -$ -$ 360,929$
Law Enforcement 297,042$ -$ -$ -$ -$ -$ -$ 297,042$
Fire & Emergency 61,166$ -$ -$ -$ -$ -$ -$ 61,166$
Open Space 1,761,206$ -$ -$ 1,627,000$ 1,085,000$ -$ 2,712,000$ (950,794)$
Recreation 424,171$ -$ -$ -$ -$ -$ -$ 424,171$
Library/Museum 64,119$ -$ -$ -$ -$ -$ -$ 64,119$
General Government 729,171$ -$ -$ -$ -$ -$ -$ 729,171$
Bonds 13,500,000$ 8,995,911$ 1,583,229$ 2,944,141$ 2,633,528$ 1,267,947$ 17,424,756$ (3,924,756)$
Reimbursements from Developers 29,363,000$ -$ -$ 9,200,000$ 18,400,000$ -$ 27,600,000$ 1,763,000$
Other 1,670,813$ 115,000$ 450,891$ 388,372$ 611,101$ 105,449$ 1,670,813$ -$
Total Revenues 68,104,817$ 17,140,039$ 3,686,891$ 17,207,047$ 28,216,481$ 1,763,564$ 68,014,022$ 90,795$
PRO JEC T C O STS
FY11-12
Requested
FY12-13
Requested
FY13-14
Requested
FY14-15
Requested
FY15-16
Requested
TO TAL FIVE
YEAR
PRO JEC TIO N
Downtown Improvements 805,000$ 700,000$ 700,000$ 700,000$ -$ 2,905,000$
Open Space Projects -$ -$ 1,627,000$ 1,085,000$ -$ 2,712,000$
Street/Sidewalk Projects 14,876,826$ 2,240,812$ 4,209,876$ 3,089,059$ 1,641,698$ 26,058,271$
Traffic Signals 200,000$ 53,000$ 53,000$ 1,727,000$ -$ 2,033,000$
Stormwater Management/Drainage Projects 75,000$ -$ -$ -$ -$ 75,000$
Park & Recreation Projects 155,000$ 200,000$ 10,025,000$ 20,301,000$ -$ 30,681,000$
General Government Projects 297,500$ 25,000$ -$ -$ -$ 322,500$
Fire & Emergency Projects 387,000$ -$ 65,000$ 430,000$ -$ 882,000$
Library, Art and Museum Projects 75,000$ -$ -$ -$ -$ 75,000$
Vehicle Replacement Program 100,000$ 435,891$ 360,372$ 611,101$ 105,449$ 1,612,813$
Contingency 168,713$ 32,188$ 166,799$ 273,321$ 16,417$ 657,438$
Total Project Costs 17,140,039$ 3,686,891$ 17,207,047$ 28,216,481$ 1,763,564$ 68,014,022$
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Capital Improvement Program
FY12-16
CAPITAL RESOURCES BY CATEGORY
FY12-16
CAPITAL EXPENDITURES BY CATEGORY
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Capital Projects Summary
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Capital Projects Summary
PROJ
NO. PROJECT TITLE FY11-12 FY12-13 FY13-14 FY14-15 FY15-16
FIVE YEAR
TOTAL
Downtown Improvements
E8501 Downtown Vision Plan-Phase I
(Greening)
$100,000 $0 $0 $0 $0 $100,000
E8502 Downtown Vision Plan-Phase II
(Ave/Lakeside)
$250,000 $250,000 $250,000 $250,000 $0 $1,000,000
E8503 Downtown Vision Plan-Phase III
(Ave/Saguaro)
$5,000 $0 $0 $0 $0 $5,000
E8504 Ave of the Fountains Median &
Right-Of-Way Improvements
$450,000 $450,000 $450,000 $450,000 $0 $1,800,000
TOTAL $805,000 $700,000 $700,000 $700,000 $0 $2,905,000
Open Space Projects
O7002 Adero Canyon Trailhead $0 $0 $1,627,000 $1,085,000 $0 $2,712,000
TOTAL $0 $0 $1,627,000 $1,085,000 $0 $2,712,000
Street/Sidewalk Projects
S6003 Unpaved Alley Paving Projects $0 $310,000 $175,000 $165,000 $0 $650,000
S6005 Shea Boulevard Widening $2,999,000 $0 $0 $0 $0 $2,999,000
S6008 Annual Pavement Management $2,561,226 $1,840,812 $3,387,876 $2,924,059 $1,641,698 $12,355,671
S6010 Saguaro Blvd Mill & Overlay $7,500,000 $0 $0 $0 $0 $7,500,000
S6025 Shea Bldv Gap-Overlay $691,000 $0 $0 $0 $0 $691,000
S6047 Shea Blvd Multi Use Path $50,000 $50,000 $366,000 $0 $0 $466,000
S6053 Fountain Hills Blvd Shoulder
Paving
$40,000 $40,000 $281,000 $0 $0 $361,000
S6054 Highway Safety Improvement
Program
$57,000 $0 $0 $0 $0 $57,000
S6055 San Marcus Drive Sidewalk-Four
Peaks Elementary School
$327,600 $0 $0 $0 $0 $327,600
S6056 Shea Blvd. Eastbound Bike Lane
and Overlay
$651,000 $0 $0 $0 $0 $651,000
TOTAL $14,876,826 $2,240,812 $4,209,876 $3,089,059 $1,641,698 $26,058,271
Traffic Signals
T5009 Traffic Signal Upgrades $200,000 $0 $0 $0 $0 $200,000
T5010 Intelligent Transportation System
(ITS)
$0 $53,000 $53,000 $1,327,000 $0 $1,433,000
T5011 Traffic Signal-Palisades & Sa-
guaro Upgrades
$0 $0 $0 $400,000 $0 $400,000
TOTAL $200,000 $53,000 $53,000 $1,727,000 $0 $2,033,000
Stormwater Management/
Drainage Projects
D6047 Miscellaneous Drainage Improve-
ments
$75,000 $0 $0 $0 $0 $75,000
TOTAL $75,000 $0 $0 $0 $0 $75,000
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Capital Projects Summary
PROJ
NO. PROJECT TITLE FY11-12 FY12-13 FY13-14 FY14-15 FY15-16
FIVE YEAR
TOTAL
Park & Recreation Projects
P3008 Four Peaks Park Improvements $0 $50,000 $0 $0 $0 $50,000
P3011 Fountain Park Improvements $0 $0 $825,000 $675,000 $0 $1,500,000
P3014 New Community Park-Ellman
Property
$0 $0 $9,200,000 $18,400,000 $0 $27,600,000
P3019 Joint Use School/Town-Fountain
Hills High School Site
$0 $75,000 $0 $630,000 $0 $705,000
P3020 Joint Use School/Town-
McDowell Mountain Site
$0 $75,000 $0 $596,000 $0 $671,000
P3021 Fountain Renovation $105,000 $0 $0 $0 $0 $105,000
P3022 Fountain Lake Water Quality
Improvements
$50,000 $0 $0 $0 $0 $50,000
TOTAL $155,000 $200,000 $10,025,000 $20,301,000 $0 $30,681,000
General Government Projects
F4020 Voice & Data Communications
Upgrade
$90,000 $25,000 $0 $0 $0 $115,000
F4023 Energy Efficiency Program $207,500 $0 $0 $0 $0 $207,500
TOTAL $297,500 $25,000 $0 $0 $0 $322,500
Fire & Emergency Projects
F4015 Fire Station 1 Renovation $0 $0 $65,000 $430,000 $0 $495,000
F4021 Fire Station Emergency Genera-
tors
$35,000 $0 $0 $0 $0 $35,000
F4025 Portable Live Fire Training Unit $160,000 $0 $0 $0 $0 $160,000
F4026 Emergency Operations Center/
Prop 202
$72,000 $0 $0 $0 $0 $72,000
F4027 Assistance To Fire Fighters Grant
– Radios
$120,000 $0 $0 $0 $0 $120,000
TOTAL $387,000 $0 $65,000 $430,000 $0 $882,000
Library, Art and Museum Pro-
jects
F4012 Civic Center Event Circle $75,000 $0 $0 $0 $0 $75,000
TOTAL $75,000 $0 $0 $0 $0 $75,000
Vehicle Replacement Program
Vehicle Replacement Per Sched-
ule
$100,000 $435,891 $360,372 $611,101 $105,449 $1,612,813
TOTAL $100,000 $435,891 $360,372 $611,101 $105,449 $1,612,813
Contingency $168,713 $32,188 $166,799 $273,321 $16,417 $657,438
TOTAL CAPITAL PROJECTS $17,140,039 $3,686,891 $17,207,047 $28,216,481 $1,763,564 $68,014,022
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Capital Projects
Information Sheets
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Capital Projects Information Sheets
PROJECT TITLE: Miscellaneous Drainage Improvements
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: D6047
TOWN GOALS:
TIMEFRAME: FY 2011-12
YEAR PROJECT BEGAN: FY 2011-12
TOTAL ESTIMATED PROJECT COST: $75,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: High - Leverage Local Funds
FUNDING SOURCES
PROJECT EXPENSES
This project will provide for the construction of new drainage facilities or the extension of existing
facilities at locations of future road widening projects so that excess excavated materials may be
put in place when available. The project will also provide for the revegetation of these locations.
The Town has worked successfully with municipal, private and utility construction contractors in the
past to place excess excavation materials at locations where future Town road widening projects will
require fill material. This work is done at no cost to the Town and will save on the costs to fill and
compact these areas in the future. The locations where the excess materials can be placed are
now limited without constructing or extending drainage culverts. Revegetation is also required in
the areas where fill materials are placed to help with erosion and aesthetics.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Capital Proj $75,000 $75,000
Developer
General
HURF
Grant
TOTAL $75,000 $75,000
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Engineering
Construction $75,000 $75,000
Acquisition
Other
TOTAL $75,000 $75,000
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Capital Projects Information Sheets
OPERATING IMPACT
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies
Other
TOTAL
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Capital Projects Information Sheets
PROJECT TITLE: Downtown Vision Plan - Phase I (Greening)
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: E8501
TOWN GOALS:
TIMEFRAME: FY 2010-11
YEAR PROJECT BEGAN: FY 2010-11
TOTAL ESTIMATED PROJECT COST: $100,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: High - Finishes a Partially Completed Project
FUNDING SOURCES
Project is planned to introduce additional trees and potentially shrubs to Fountain Park and a num-
ber of vacant lots principally in the downtown area. Donations will be sought for this work which is
to be completed in time for the State's Centennial on February 14, 2012.
The "Greening of Downtown" was one of the recommendations to come from the recently completed
Downtown Visioning Project. The "Greening of Downtown" envisioned additional trees and shrub-
bery for Fountain Park to provide additional shade and aesthetic appeal and the planting of green-
ery in the Town's privately-owned, large vacant lots in the downtown area.
The source of funding is to be donation driven. The project will include a demonstration planting
area on the park's east side, trees along the sidewalks and paths in and around the park, and more
intensely planted "grove" areas, which are envisioned to include both trees and shrubs. Lastly, ad-
ditional work that is envisioned included naturalization of the park islands and a desert wildflower
area among others.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
General
Capital Proj
Grant $100,000 $100,000
Developer
TOTAL $100,000 $100,000
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Capital Projects Information Sheets
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning
Design
Construction $100,000 $100,000
Other
TOTAL $100,000 $100,000
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies $5,000 $5,000 $5,000 $5,000 $5,000 $25,000
Other
TOTAL $5,000 $5,000 $5,000 $5,000 $5,000 $25,000
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Capital Projects Information Sheets
PROJECT TITLE: Downtown Vision Plan - Phase II (Avenue/Lakeside
Project)
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: E8502
TOWN GOALS:
TIMEFRAME: FY 2012-15
YEAR PROJECT BEGAN: N/A
TOTAL ESTIMATED PROJECT COST: $1,000,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: High - Town Council Priority
In FY 2005/2006 and FY 2006/2007, the Town completed Phases I and II of the "Avenue of the
Fountains Enhancement Project." Phase I included design of the entire project, and construction of
the streetscape and sidewalks on the north side of the Avenue. Phase II included construction of
the streetscape and sidewalks on the south side of the Avenue in front of Town Hall.
In January 2009, the Town of Fountain Hills and the Fountain Hills Chamber of Commerce, em-
barked on a journey to develop a master plan for downtown Fountain Hills. Swaback Partners were
engaged to assist in this project. The process included input in structured group settings. Two dif-
ferent groups, inclusive of community leaders and local constituents, formally assisted in defining
the vision - the Project Team and the Focus Group. In addition, the process included numerous
public meetings to discuss the project progress, and receive feedback and guidance.
This project will continue the "Avenue of the Fountains Enhancement Project" in the form of an in-
ducement up to $1,000,000 to reimburse a developer or developers for developing a project(s) in
the Lakeside District or The Avenue District in alignment with the Downtown Vision Plan. It may
also be in the form of a Town project to induce a development. The Town Council would formalize
the reimbursement or inducement through an adopted Development Agreement which would outline
the conditions of the reimbursements or inducements.
This project may be used as an inducement to reimburse a developer(s) up to $1 million for con-
struction of Town approved streetscape/sidewalks/road improvements for development of a project
or projects in the Lakeside District and/or The Avenue District in alignment with the Downtown Vision
Plan adopted by Council on 9/17/09 and in alignment with the Downtown Area Specific Plan frame-
work. It may also be used by the Town for streetscape/sidewalks/road improvements/parking stud-
ies to induce a developer(s) to develop a project or projects in the above mentioned Districts.
The Height of Desert Living 239
Capital Projects Information Sheets
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Excise Tax $250,000 $250,000 $250,000 $250,000 $1,000,000
Capital Proj
Grant
Developer
General
TOTAL $250,000 $250,000 $250,000 $250,000 $1,000,000
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning
Design
Construction
Other $250,000 $250,000 $250,000 $250,000 $1,000,000
TOTAL $250,000 $250,000 $250,000 $250,000 $1,000,000
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies
Other
TOTAL
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Capital Projects Information Sheets
PROJECT TITLE: Downtown Vision Plan - Phase III (Avenue/Saguaro
Project)
PROJECT ESCRIPTION/SCOPE: PROJECT NUMBER: E8503
TOWN GOALS:
TIMEFRAME: FY 2011-12
YEAR PROJECT BEGAN: FY 2010-11
TOTAL ESTIMATED PROJECT COST: $30,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: High - Town Council Priority
FUNDING SOURCES
In FY 2005/2006 and FY 2006/2007, the Town completed Phases I and II of the "Avenue of the
Fountains Enhancement Project." Phase I included design of the entire project, and construction of
the streetscape and sidewalks on the north side of the Avenue. Phase II included construction of
the streetscape and sidewalks on the south side of the Avenue in front of Town Hall.
In January 2009, the Town of Fountain Hills and the Fountain Hills Chamber of Commerce embarked
on a journey to develop a master plan for downtown Fountain Hills. Swaback Partners were en-
gaged to assist in this project. The process included input in structured group settings. The Town
then added the Mill & Overlay of Saguaro Blvd. to the Capital Improvement Program.
In order to insure that the Downtown Vision Plan is followed, this project will study various alterna-
tives for the ultimate configuration of the Saguaro Blvd. and Avenue of the Fountains intersection.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
General
Capital Proj
Grant
Excise Tax $25,000 $5,000 $30,000
Developer
TOTAL $25,000 $5,000 $30,000
This project will conduct traffic counts and study various alternatives for the ultimate configuration of
the Saguaro Blvd. and Avenue of the Fountains intersection.
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Capital Projects Information Sheets
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning
Design
Construction
Other $25,000 $5,000 $30,000
TOTAL $25,000 $5,000 $30,000
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies
Other
TOTAL
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Capital Projects Information Sheets
PROJECT TITLE: Avenue of the Fountains Median and Right-Of-Way
Improvements
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: E8504
TOWN GOALS:
TIMEFRAME: FY 2012-15
YEAR PROJECT BEGAN: FY 2011-12
TOTAL ESTIMATED PROJECT COST: $1,800,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: Medium - Provides Maintenance of Existing Systems
FUNDING SOURCES
PROJECT EXPENSES
This project will include improvements to the median and right-of-way areas along the Avenue of
the Fountains from Saguaro to La Montana to provide a more vibrant and pedestrian friendly down-
town area as well as provide areas for special events.
The Avenue of the Fountains median between Saguaro and La Montana is utilized for numerous
community events throughout the year. Due to its age and use the median and right-of-way areas
are in need of improvements including but not limited to the replacement of trees, curbing, brick
pavers, irrigation systems, electrical systems and resurfacing/replacement of the fountains.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
General
Capital Proj $200,000 $200,000 $200,000 $200,000 $800,000
Grant
Excise Tax $250,000 $250,000 $250,000 $250,000 $1,000,000
Debt Service
TOTAL $450,000 $450,000 $450,000 $450,000 $1,800,000
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning $10,000 $10,000 $10,000 $10,000 $40,000
Design $40,000 $40,000 $40,000 $40,000 $160,000
Construction $400,000 $400,000 $400,000 $400,000 $1,600,000
Other
TOTAL $450,000 $450,000 $450,000 $450,000 $1,800,000
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Capital Projects Information Sheets
OPERATING IMPACT
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies
Other $500 $1,000 $1,000 $1,000 $1,000 $4,500
TOTAL $500 $1,000 $1,000 $1,000 $1,000 $4,500
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Capital Projects Information Sheets
PROJECT TITLE: Civic Center Event Circle
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4012
TOWN GOALS:
TIMEFRAME: FY 2011-12
YEAR PROJECT BEGAN: FY 2011-12
TOTAL ESTIMATED PROJECT COST: $75,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: Low - Provides an Expanded Level of Service
FUNDING SOURCES
This project includes the installation of brick pavers or similar material in FY11-12 at the Civic Cen-
ter courtyard area to allow various events to be held there and to improve the appearance.
The original Civic Center project included a center courtyard event plaza between the Community
Center and the Library/Museum. Due to escalations in construction costs the event plaza was not
completed. The plaza currently has a gravel surface which is not ADA compliant and cannot be util-
ized for events.
The plaza was envisioned and designed with a surface area of brick pavers. The intended use was
for an event space managed by the Community Center staff as a revenue source as well as a public
space for citizens and visitors to enjoy the arts.
The project is estimated at $75,000 and would complete the brick paver surface which would allow
the plaza to be more fully utilized.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Grant
Capital Proj $75,000 $75,000
General
HURF
Developer
TOTAL $75,000 $75,000
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PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning
Design
Construction $75,000 $75,000
Other
TOTAL $75,000 $75,000
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies
Other
TOTAL
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Capital Projects Information Sheets
PROJECT TITLE: Fire Station 1 Renovation
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4015
TOWN GOALS:
TIMEFRAME: FY 2013-15
YEAR PROJECT BEGAN: FY 2013-14
TOTAL ESTIMATED PROJECT COST: $495,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities
This project will provide a 1,500 square foot addition for five bunkrooms, a shower room and stor-
age space. This will be a one story addition to the north side of the existing building.
The existing double wide trailer will be tested for asbestos and demolished. This space will be con-
verted to parking to replace the parking space used for the addition.
1. The exisiting station has a 12' X 20' sleeping space for five firefighters, a 12' X 12' captains of-
fice/sleeping space and non ADA compliant washroom/shower.
2. No female space.
3. Lack of station storage.
4. Existing external trailer, which houses the 2 person ambulance crew, is in deplorable condition
( the floor could collapse ) and is extremely expensive to power and cool, will be razed and re-
moved. This area will be converted to parking space.
5. The existing living space in the station will be converted for the ambulance crew. The bathroom/
shower will be used for this crew.
6. Storage will be added to the existing space.
7. This will be an opportunity to introduce energy efficiency technology to save on utility costs.
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FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Excise Tax
Debt Service
Capital Proj $65,000 $430,000 $495,000
HURF
Grant
TOTAL $65,000 $430,000 $495,000
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning
Design $65,000 $10,000 $75,000
Construction $420,000 $420,000
Other
TOTAL $65,000 $430,000 $495,000
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies $1,000 $2,000 $3,000
Other
TOTAL $1,000 $2,000 $3,000
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Capital Projects Information Sheets
PROJECT TITLE: Voice & Data Communications Upgrade
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4020
TOWN GOALS:
TIMEFRAME: FY 2006-13
YEAR PROJECT BEGAN: FY 2005-06
TOTAL ESTIMATED PROJECT COST: $125,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities
FUNDING SOURCES
Replace network equipment at the Civic Center (Town Hall and Community Center) with expansion
to two fire stations and street yard in following years. Implementation of a voice over internet pro-
tocol (VOIP) telephone system.
Existing network hardware has exceeded life expectancy and is no longer supported by the manu-
facturer.
Existing voice communication hardware has also reached its end of life and replacement parts are
extremely hard to acquire. Replacement of existing equipment will minimize threat of hardware
failures, increase network capacity, and improve efficiency of staff with features like unified mes-
saging, remote office capabilities, and improved call routing while leveraging existing technology
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
General $10,000 $90,000 $25,000 $125,000
Debt Service
Capital Proj
HURF
Grant
TOTAL $10,000 $90,000 $25,000 $125,000
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PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning $10,000 $10,000
Acquisition $90,000 $25,000 $115,000
Construction
Other
TOTAL $10,000 $90,000 $25,000 $125,000
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies
Other $13,500 $17,500 $17,500 $17,500 $66,000
TOTAL $13,500 $17,500 $17,500 $17,500 $66,000
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Capital Projects Information Sheets
PROJECT TITLE: Fire Station Emergency Generators
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4021
TOWN GOALS:
TIMEFRAME: FY 2010-12
YEAR PROJECT BEGAN: FY 2010-11
TOTAL ESTIMATED PROJECT COST: $101,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: High - Protects Health & Safety of the Town
FUNDING SOURCES
PROJECT EXPENSES
The Town was awarded a Federal Emergency Management Firefighters Grant to replace the 15kW
generator at Station No. 1 with an 80kW generator and add a new 50kW generator at Station No. 2.
The generator purchase and electrical design is funded 90% through Grant funds and 10% through
CIP funds. The installation of the generators and associated electrical equipment is to be funded by
the Town in FY2011-12.
Fire Station No. 1 is the Town's secondary Emergency Operations Center. The existing 15kW gen-
erator can only power the existing VHF radio system, emergency lighting, overhead doors and a few
recepticles. The new generator will power the entire facility including the HVAC system and the
proposed 800MHZ radio system. The generator for Station No.2 is sized to power the entire facility
as well. The fire stations will be able to act as an area of refuge should there be a prolonged power
outage in Fountain Hills.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Excise Tax
Capital Proj $6,600 $35,000 $41,600
Grant $59,400 $59,400
HURF
TOTAL $66,000 $35,000 $101,000
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning
Design $5,000 $5,000
Construction $35,000 $35,000
Acquisition $61,000 $61,000
TOTAL $66,000 $35,000 $101,000
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Capital Projects Information Sheets
OPERATING IMPACT
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies
Other
TOTAL
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Capital Projects Information Sheets
PROJECT TITLE: Energy Efficiency Program
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4023
TOWN GOALS:
TIMEFRAME: FY 2010-12
YEAR PROJECT BEGAN: FY 2010-11
TOTAL ESTIMATED PROJECT COST: $217,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: Medium - Results in Increased Efficiency
FUNDING SOURCES
The Town received an energy efficiency and conservation grant totaling $146,000. The funds will be
used to implement energy efficiency measures by upgrading the current energy management sys-
tem computer program. The Town may also be eligible to receive rebates from SRP in the amount
of $71,000, for a total project cost of $217,000.
The project is a three-tiered program that will update some of the high-energy use equipment cur-
rently in operation within Town-owned buildings. Tier one of the project was to conduct a level two
energy audit that helped identify areas for increased efficiency. The energy audit identified our cur-
rent Energy Management System and HVAC systems as the items with the most potential for en-
ergy and cost savings.
Currently the Town Center Complex runs heating and cooling operations with two separate, manu-
ally run, Energy Management Systems. The two separate systems are not compatible and do not
communicate with each other. The Town will be replacing the current system with a single system
that is automated and can adjust heating and cooling when needed. Along with the Energy Man-
agement System upgrades we will be adding five separate mini-split cooling units to the IT server
rooms and telecommunications rooms at Town Hall and the Community Center. Currently these
rooms are being cooled by units that also handle office areas and meeting rooms thereby needlessly
cooling them. The temperatures in the IT rooms are kept at a much lower level to protect the
equipment from overheating.
The final tier of the program will use any remaining funds to retrofit designated Town-owned build-
ings with more energy efficient products such as lighting, window tinting, etc.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Grant $9,500 $207,500 $217,000
Capital Proj
General
HURF
TOTAL $9,500 $207,500 $217,000
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PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning $9,500 $9,500
Design
Construction $207,500 $207,500
TOTAL $9,500 $207,500 $217,000
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies
Other
TOTAL
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Capital Projects Information Sheets
PROJECT TITLE: Portable Live Fire Training Unit
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4025
TOWN GOALS:
TIMEFRAME: FY 2011-12
YEAR PROJECT BEGAN: FY 2011-12
TOTAL ESTIMATED PROJECT COST: $160,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: High - Protects Health & Safety of the Town
FUNDING SOURCES
PROJECT EXPENSES
The Fountain Hills Fire Department will be applying for a regional (Rio Verde, Fort McDowell and
Salt Fiver Fire Departments) Assistance to Firefighters Grant for a portable Live Fire Training Unit.
This is a 90% Federal grant with a 10% local match. Fountain Hills and Verde River would split the
matching funds and either Fort McDowell or Salt River will donate a site to locate the training unit.
This grant will serve a two-fold purpose: better trained firefighters, which will provide each depart-
ment the ability to protect lives and property in our communities for years to come, and most im-
portantly better trained firefighters are safer firefighters which in turn could prevent injuries.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Excise Tax
General $16,000 $16,000
Grant $144,000 $144,000
HURF
TOTAL $160,000 $160,000
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning
Design
Construction
AcquisitionC. $160,000 $160,000
TOTAL $160,000 $160,000
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Capital Projects Information Sheets
OPERATING IMPACT
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies
Other
TOTAL
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Capital Projects Information Sheets
PROJECT TITLE: Emergency Operations Center/Prop 202
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4026
TOWN GOALS:
TIMEFRAME: FY 2011-12
YEAR PROJECT BEGAN: FY 2011-12
TOTAL ESTIMATED PROJECT COST: $72,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities
FUNDING SOURCES
PROJECT EXPENSES
Currently the Town EOC is being set up in the co uncil chambers. This is an open space that does
not lend itself to security and inter-operability with all the personnel and agency's that must oper-
ate within this space during a declared emergency.
This proposed EOC would be the central location for communication equipment, emergency op-
erations manuals and material, phone banks, and computer terminals.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Excise Tax
Debt Service
Grant $72,000 $72,000
HURF
TOTAL $72,000 $72,000
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning
Design $10,000 $10,000
Construction $62,000 $62,000
TOTAL $72,000 $72,000
This project will improve the unfinished space adjacent to Town Council Chambers into an Emergency
Operations Center (EOC). This room will become the primary center for emergency staff to operate in
the event of a Town or Region wide emergency. This project is a Proposition 202 request.
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Capital Projects Information Sheets
OPERATING IMPACT
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies $1,000 $1,000 $1,000 $1,000 $4,000
Other
TOTAL $1,000 $1,000 $1,000 $1,000 $4,000
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Capital Projects Information Sheets
PROJECT TITLE: Assistance to Firefighters Grant / Radios
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4027
TOWN GOALS:
TIMEFRAME: FY 2011-12
YEAR PROJECT BEGAN: FY 2011-12
TOTAL ESTIMATED PROJECT COST: $120,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: High - Protects Health & Safety of the Town
FUNDING SOURCES
This project is to purchase VHS / 700-800 MHz, portable and 2 base station radios, and to continue
the progression to valley wide interoperability to communicate with the Mesa Auto-aid system (Rio
Verde FD); the Phoenix Auto-aid system (Scottsdale FD and our mutual aid partners), when they
turn their systems on next year. We currently have the ability to communicate with MCSO via mo-
bile radios, however not operationally with portables.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Excise Tax
Capital Proj $12,000 $12,000
Grant $108,000 $108,000
HURF
TOTAL $120,000 $120,000
Fountain Hills continues to move to a regional automatic aid communication system. We have com-
mitted, through grants which we have received the past three years, to upgrade our VHS portable
and mobile radios, and added 800 MHz mobile radios to our apparatus. This grant will purchase 12
portable VHS/700-800 MHz radios, 2 base station radios, and battery chargers. This is a 90% Federal
grant with a 10% Town match.
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Capital Projects Information Sheets
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning
Design
Construction
Acquisitionitem. $120,000 $120,000
TOTAL $120,000 $120,000
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies
Other
TOTAL
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Capital Projects Information Sheets
PROJECT TITLE: Adero Canyon Trailhead
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: O7002
TOWN GOALS:
TIMEFRAME: FY 2013-18
YEAR PROJECT BEGAN: FY 2013-14
TOTAL ESTIMATED PROJECT COST: $2,712,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: Low-Provides an Expanded level of Service
FUNDING SOURCES
This access and trailhead will be the main entrance into the Town's McDowell Mountain Preserve
and would provide the public with a large parking area, trail access and information, restrooms, a
shade ramada and drinking water. Parking for up to two buses will be provided on the site for the
potential use of the local school district to conduct on-site environmental classes. The site would be
designed to meet ADA requirements.
This entrance would be the sole means by which people would be able to access the McDowell
Mountain Preserve from the south without walking through existing MCO private property. The site
has been planned for a number of years with a master plan for development.
The timing of this project has been moved to FY 2013-2014 to better reflect the realities of MCO's
development schedule for the Adero Canyon development and the construction of the planned ac-
cess road by MCO, which would serve as the means by which access to the trailhead site would be
gained for the construction of the trailhead.
Currently, MCO does not have a target date for when the Adero Canyon development might com-
mence. The trailhead site, once completed, will be ADA compliant and provide access to the com-
plete Preserve and its trail system which has already been constructed.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
General
Capital Proj
Grant
Dev Fees $1,627,000 $1,085,000 $2,712,000
TOTAL $1,627,000 $1,085,000 $2,712,000
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Capital Projects Information Sheets
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning
Design $300,000 $300,000
Construction $1,327,000 $1,085,000 $2,412,000
Other
TOTAL $1,627,000 $1,085,000 $2,712,000
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits $10,000 $10,000 $20,000
Services & Supplies $10,000 $10,000 $20,000
Other
TOTAL $20,000 $20,000 $40,000
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Capital Projects Information Sheets
PROJECT TITLE: Four Peaks Park Improvements
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3008
TOWN GOALS:
TIMEFRAME: FY 2012-17
YEAR PROJECT BEGAN: FY 2012-13
TOTAL ESTIMATED PROJECT COST: $2,700,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: Medium - Maintains Existing Service Level
Future improvements to Four Peaks Park will focus on the 11-acres immediately adjacent to Four
Peaks Elementary School and the Boys and Girls Club - McKee Branch. When the Town acquired
the parcel from the Fountain Hills Unified School District in 2001, it was anticipated that improve-
ments would occur within the next few years as the facilities were aging. Parking, sidewalk connec-
tivity, and landscaping are just some of the areas that will be improved, along with additional rec-
reational amenities as determined through public meetings.
The Four Peaks Park master plan needs to be updated to reflect the changing recreational needs of
the community since the original master plan was approved in 2001. For example, the Skate Park
was originally included in the Four Peaks Park master plan, but that facility has since been included
in the Desert Vista Park master plan and built at that park. Additionally, a roller hockey rink was
planned for Four Peaks Park, but the popularity of the sport has declined locally and the facility is
no longer necessary. By updating the master plan in FY12-13, the Town would be in a much better
position to apply for grants or potential stimulus funding that may be available for development.
With an updated and approved master plan, the Town could quickly transition into detailed design
and construction documents, and ultimately construction when funding becomes available. Design
and construction of the improvement are estimated at $2,650,000 and will be contingent upon
grant funding.
Improvements to this park will fill immediate recreational needs, due to the fact that much of the
park has been developed or improved in the past 10-15 years. It is anticipated that the master
plan would focus on the 11-acres immediately adjacent to the elementary school and Boys and Girls
Club - McKee Branch. Improvements would likely have a positive impact on the surrounding
neighborhood and bring the park up to the standards of the Town's other municipal parks.
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Capital Projects Information Sheets
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Capital Proj $50,000 $50,000
Excise Tax
Grant
Developer
General
TOTAL $50,000 $50,000
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning $50,000 $50,000
Design
Construction
Other
TOTAL $50,000 $50,000
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies
Other
TOTAL
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Capital Projects Information Sheets
PROJECT TITLE: Fountain Park Improvements
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3011
TOWN GOALS:
TIMEFRAME: FY 2013-15
YEAR PROJECT BEGAN: FY 2013-14
TOTAL ESTIMATED PROJECT COST: $1,500,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: High - Finishes a Partially Completed Project
FUNDING SOURCES
Remaining improvements to Fountain Park include renovation of the east parking lot with lights, low
level lighting of interior and exterior sidewalks, monument signage, and amphitheater area lighting
and staging for day and evening events.
Fountain Park has undergone several phases of improvements since the Town acquired the park in
1997. All improvements are being done in conjunction with the approved park master plan and will
help keep Fountain Park the signature facility in Fountain Hills. These items represent the final im-
provements to the park as outlined in the most recent master plan, which was approved in 1999.
Until detailed construction documents and an Opinion of Probable Costs (OPC) can be determined,
the numbers shown are estimates.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
General
Capital Proj $825,000 $675,000 $1,500,000
Grant
Developer
TOTAL $825,000 $675,000 $1,500,000
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PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning
Design $150,000 $150,000
Construction $675,000 $675,000 $1,350,000
Other
TOTAL $825,000 $675,000 $1,500,000
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits $22,725 $22,725 $44,450
Services & Supplies $28,300 $28,300 $56,600
Other
TOTAL $51,025 $51,025 $102,050
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Capital Projects Information Sheets
PROJECT TITLE: New Community Park - Ellman Property
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3014
TOWN GOALS:
TIMEFRAME: FY 2013-15
YEAR PROJECT BEGAN: FY 2013-14
TOTAL ESTIMATED PROJECT COST: $27,600,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: Medium - Maintains Existing Service Level
FUNDING SOURCES
PROJECT EXPENSES
Design and development of 19 acres of community park in the Ellman Company property in north-
ern Fountain Hills. There will be an additional 27 acre neighborhood park in the development across
the street from the Community Park. The two parks will have community and neighborhood park
amenities appropriate for each site.
The Town of Fountain Hills is deficient in the number of acres for both community and neighborhood
parks according to national guidelines from the National Recreation and Parks Association (NRPA).
This park will help to bring the Town within acceptable minimal guidelines for community parks and
closer to the minimal guidelines on neighborhood park acreages based on the Town's population.
Development of the parks is also included in the General Plan as recommended at the time of an-
nexation of the State Trust Land. The cost to develop the two parks is computed as follows: Acqui-
sition - $200,000 per acre and Development - $400,000 per acre for a combined total of $600,000
per acre. Based on a total of 46 acres X $600,000 would equal $27,600,000 for both acquisition
and development.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
General
Capital Proj
Grant
Developer $9,200,000 $18,400,000 $27,600,000
TOTAL $9,200,000 $18,400,000 $27,600,000
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Capital Projects Information Sheets
OPERATING IMPACT
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning
Design
Acquisition $9,200,000 $18,400,000 $27,600,000
Construction
TOTAL $9,200,000 $18,400,000 $27,600,000
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits $200,000 $200,000 $400,000
Services & Supplies $150,000 $150,000 $300,000
Other $50,000 $50,000
TOTAL $400,000 $750,000
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Capital Projects Information Sheets
PROJECT TITLE: Joint Use School / Town Park - Fountain Hills High
School Site
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3019
TOWN GOALS:
TIMEFRAME: FY 2012-15
YEAR PROJECT BEGAN: FY 2012-13
TOTAL ESTIMATED PROJECT COST: $705,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: Medium - Maintains Existing Service Level
FUNDING SOURCES
Develop Fountain Hills High School property to include a large open turf area with irrigation for ath-
letic practices and programs.
The Town Council, School Board and Parks and Recreation Commission all recommended approval
of the two (2) Joint Use Parks at Fountain Hills High School and McDowell Mountain Elementary
school.
Development of Town parks on School District property keeps the Town from having to acquire new
land and helps meet the needs of both the Town and School District.
The Estimate of Probable Construction Costs (OPC) was provided by Olsson Associates in 2007.
By creating construction documents in FY11-12, the Town would be in a much better position to
apply for grants or potential stimulus funding that may be available for development. Then the
Town could quickly transition into construction when funding becomes available. Staff is proposing
that construction documents for both P3019 and P3020 be done together ($150,000) due to an
economy of scale applied by the landscape architect, potentially creating a savings to the Town on
each project.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
General
Capital Proj $75,000 $630,000 $705,000
Grant
Developer
HURF
TOTAL $75,000 $630,000 $705,000
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Capital Projects Information Sheets
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning
Design $75,000 $10,000 $85,000
Construction $620,000 $620,000
Other
TOTAL $75,000 $630,000 $705,000
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies $5,000 $5,000 $10,000
Other
TOTAL $5,000 $5,000 $10,000
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Capital Projects Information Sheets
PROJECT TITLE: Joint Use School / Town Park - McDowell Mountain
Site
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3020
TOWN GOALS:
TIMEFRAME: FY 2012-15
YEAR PROJECT BEGAN: FY 2012-13
TOTAL ESTIMATED PROJECT COST: $671,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: Medium - Maintains Existing Service Level
FUNDING SOURCES
Develop McDowell Mountain Elementary School's property to include a large open turf area with irri-
gation for athletic practices and programs.
The Town Council, School Board and Parks and Recreation Commission all recommended approval
of the two (2) Joint Use Parks at Fountain Hills High School and McDowell Mountain Elementary
school.
Development of Town parks on School District property keeps the Town from having to acquire new
land and helps meet the needs of both the Town and School District.
By creating construction documents in FY11-12, the Town would be in a much better position to
apply for grants or potential stimulus funding that may be available for development. Then the
Town could quickly transition into construction when funding becomes available. Staff is proposing
that construction documents for both P3019 and P3020 be done together ($150,000) due to an
economy of scale applied by the landscape architect, potentially creating a savings to the Town on
each project.
FHUSD has indicated that they may have funding available in future years to assist in the comple-
tion of this project.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
General
Capital Proj $75,000 $596,000 $671,000
Grant
Developer
TOTAL $75,000 $596,000 $671,000
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PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning
Design $75,000 $10,000 $85,000
Construction $586,000 $586,000
TOTAL $75,000 $596,000 $671,000
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies $5,000 $5,000 $10,000
Other
TOTAL $5,000 $5,000 $10,000
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Capital Projects Information Sheets
PROJECT TITLE: Fountain Renovation
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3021
TOWN GOALS:
TIMEFRAME: FY 2011-12
YEAR PROJECT BEGAN: FY 2011-12
TOTAL ESTIMATED PROJECT COST: $105,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities
FUNDING SOURCES
PROJECT EXPENSES
In 2010, one of the three pumps/motors that operates the "World Famous Fountain" failed, result-
ing in over $30,000 in repairs that were unbudgeted. This project proactively pulls the remaining
two pumps/motors, inspects, and rebuilds each, if necessary, so that all three pumps/motors are
operating properly. Additionally, work is required in the wet well beneath the pump house due to
its deteriorating condition and to prevent debris from entering the pumps.
The work is necessary to ensure the continued operation of the "World Famous Fountain" without
unexpected interruptions and unscheduled funding requests.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Capital Proj $105,000 $105,000
General
Grant
Developer
HURF
TOTAL $105,000 $105,000
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning
Design
Construction
Other $105,000 $105,000
TOTAL $105,000 $105,000
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OPERATING IMPACT
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies
Other
TOTAL
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Capital Projects Information Sheets
PROJECT TITLE: Fountain Lake Water Quality Improvements
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3022
TOWN GOALS:
TIMEFRAME: FY 2011-12
YEAR PROJECT BEGAN: FY 2011-12
TOTAL ESTIMATED PROJECT COST: $50,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: Medium - Maintains Existing Service Level
FUNDING SOURCES
PROJECT EXPENSES
This project will help improve water quality in Fountain Lake by developing a comprehensive water
quality management program.
Fountain Lake serves as the centerpiece of the Town activities. The total lake area is approximately
29 acres and receives reclaimed wastewater with a high nutrient concentration. Over the years the
lake has experienced episodes of low oxygen levels, occasional algae blooms, unpleasant odors and
even fish die off.
Meetings are being held between the Town and the Sanitary District to help determine the extent
and funding levels needed to further improve the lake's water quality in the future. A comprehen-
sive water quality management program is anticipated to be completed by a consultant in FY11-12.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Capital Proj $50,000 $50,000
General
Grant
Developer
HURF
TOTAL $50,000 $50,000
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning $50,000 $50,000
Design
Construction
Other
TOTAL 50,000 $50,000
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Capital Projects Information Sheets
OPERATING IMPACT
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies
Other
TOTAL
The Height of Desert Living 276
Capital Projects Information Sheets
PROJECT TITLE: Unpaved Alley Paving Projects
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6003
TOWN GOALS:
TIMEFRAME: FY 2010-15
YEAR PROJECT BEGAN: FY 2009-10
TOTAL ESTIMATED PROJECT COST: $650,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: High - Federal, State or Local Mandate
FUNDING SOURCES
This project involves paving a number of unpaved alleys throughout the Town. The paving project
is divided into five phases as follows:
Phase I: 1,400 LF from Panorama to Colony - Completed
Phase II: 870 LF from Tower to Panorama - Completed
Phase III: 890 LF from Panorama to Enterprise in FY2012-13
Phase IV: 1,150 LF adjacent to Colony Wash and 770 linear feet from Fountain Hills Blvd to Glen-
brook in FY2013-14
Phase V: 635 LF from Desert Vista to Saxon Dr. and 410 LF from Tioga south and east of Panorama
in FY2014-15
Maricopa County has mandated that all municipalities stabilize unpaved alleys to mitigate air pollu-
tion. The Town of Fountain Hills has entered into an IGA with Maricopa County requiring the un-
paved alleys to be stabilized.
Design will be conducted by Town staff and bid for construction.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Capital Proj $310,000 $175,000 $165,000 $650,000
Debt Service
General
HURF
TOTAL $310,000 $175,000 $165,000 $650,000
The Height of Desert Living 277
Capital Projects Information Sheets
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning
Design
Construction $310,000 $175,000 $165,000 $650,000
TOTAL $310,000 $175,000 $165,000 $650,000
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies
Other $2,000 $2,000 $2,000 $6,000
TOTAL $2,000 $2,000 $2,000 $6,000
The Height of Desert Living 278
Capital Projects Information Sheets
PROJECT TITLE: Shea Boulevard Widening
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6005
TOWN GOALS:
TIMEFRAME: FY 2010-12
YEAR PROJECT BEGAN: FY 2009-10
TOTAL ESTIMATED PROJECT COST: $3,104,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: High - Leverage Local Funds
FUNDING SOURCES
This project will widen Shea Boulevard to three lanes in each direction from the east Town boundary
to approximately 1,000 feet west of Technology Drive. Also included in the project are improve-
ments to the Shea and Saguaro intersection, a rubberized asphalt overlay of the existing pavement,
curb and gutter, sidewalks, traffic signal improvements, traffic signal interconnect conduit, wiring and
appurtenances.
Shea Boulevard is a road of regional significance and has an average traffic volume of 25,000 vehi-
cles per day at Saguaro Boulevard. This is a MAG Proposition 400 project which will provide for
70% of the project funding with a 30% match from the Town. The Town was also awarded MCDOT
Special Project Funds in the amount of $152,000 to provide for a rubberized asphalt overlay from
the Beeline Highway to the eastern Town limit.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Capital Proj $105,000 $781,000 $886,000
Grant $2,218,000 $2,218,000
General
HURF
Developer
TOTAL $105,000 $2,999,000 $3,104,000
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Capital Projects Information Sheets
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning
Design $80,000 $72,000 $152,000
Construction $2,927,000 $2,927,000
Other $25,000 $25,000
TOTAL $105,000 $2,999,000 $3,104,000
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies $2,000 $2,000 $20,000 $2,000 $2,000 $28,000
Other
TOTAL $2,000 $2,000 $20,000 $2,000 $2,000 $28,000
The Height of Desert Living 280
Capital Projects Information Sheets
PROJECT TITLE: Annual Pavement Management
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6008
TOWN GOALS:
TIMEFRAME: FY 2012-31
YEAR PROJECT BEGAN: FY 2011-12
TOTAL ESTIMATED PROJECT COST: $12,355,671
PROJECT JUSTIFICATION:
FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities
FUNDING SOURCES
The pavement management program includes various levels of treatment such as surface seal, slurry
seal, mill and overlay as well as reconstruction. Roadways typically have a life span of 20-30 years.
Many of the roadways in Town are currently 20 to 30 years old and are approaching their useful life.
This program will extend the useful life of the roadways in Fountain Hills in some instances to over
50 years.
Fountain Hills has seven pavement zones which are maintained on an annual basis. The pavement
maintenance program is designed to replace the roadway surface every 35 years. To accomplish
this each zone will require 20% of the roadways to undergo a mill and overlay treatment annually
as well as surface seal and/or slurry seal of the remaining 80% of the roadways in each zone to ex-
tend the useful life out to 50+ years in some instances. This work is anticipated to be funded
through voter approved bonds.
In addition to the annual maintenance (every seven years) each zone will be surface sealed mid-
way (approximately three to four years) into the maintenance cycle to properly maintain the road-
way surfaces. The interim surface sealing is to be paid through the Capital Projects Fund.
The annual pavement management schedule is as follows:
Zone 6: FY11-12
Zone 7: FY12-13 (arterial roadways)
Zone 1: FY13-14
Zone 2: FY14-15
Zone 3: FY15-16
Zone 4: FY16-17
Zone 5: FY17-18
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PROJECT EXPENSES
OPERATING IMPACT
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Capital Proj $1,065,315 $257,583 $443,735 $290,531 $373,751 $2,430,915
HURF
General
Debt Service $1,495,911 $1,583,229 $2,944,141 $2,633,528 $1,267,947 $9,924,756
Grant
TOTAL $2,561,226 $1,840,812 $3,387,876 $2,924,059 $1,641,698 $12,355,671
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning
Design
Construction $2,561,226 $1,840,812 $3,387,876 $2,924,059 $1,641,698 $12,355,671
Other
TOTAL $2,561,226 $1,840,812 $3,387,876 $2,924,059 $1,641,698 $12,355,671
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies
Other
TOTAL
The Height of Desert Living 282
Capital Projects Information Sheets
PROJECT TITLE: Saguaro Boulevard Mill and Overlay
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6010
TOWN GOALS:
TIMEFRAME: FY 2011-12
YEAR PROJECT BEGAN: FY 2011-12
TOTAL ESTIMATED PROJECT COST: $7,500,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities
FUNDING SOURCES
PROJECT EXPENSES
This project will mill and overlay Saguaro Boulevard from Trevino to Fountain Hills Boulevard includ-
ing the removal and replacement of subgrade as required. Also included are major drainage im-
provements at Palisades, minor drainage improvements at various locations, sidewalks, ADA ramps
and concrete curb removal and replacement as required. An allowance for intersection improve-
ments at Avenue of the Fountains is also included.
Saguaro Boulevard was one of the first streets constructed in Fountain Hills. This mill and overlay
along with complete roadway replacement at various locations is the first major work performed on
the street. There have been some repairs performed in areas over time, however, the overall con-
dition of the asphalt requires extensive rehabilitation.
This project is anticipated to be funded by voter approved bonds.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Excise Tax
HURF
General
Debt Service $7,500,000 $7,500,000
Grant
TOTAL $7,500,000 $7,500,000
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Engineering $700,000 $700,000
Design
Construction $6,800,000 $6,800,000
Other
TOTAL $7,500,000 $7,500,000
The Height of Desert Living 283
Capital Projects Information Sheets
OPERATING IMPACT
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies
Other
TOTAL
The Height of Desert Living 284
Capital Projects Information Sheets
PROJECT TITLE: Shea Boulevard Gap - Overlay
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6025
TOWN GOALS:
TIMEFRAME: FY 2010-12
YEAR PROJECT BEGAN: FY 2009–10
TOTAL ESTIMATED PROJECT COST: $1,214,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: High - Leverage Local Funds
FUNDING SOURCES
PROJECT EXPENSES
The eastbound bike lane and median provide safety and aesthetic benefits to this roadway segment.
The rubberized asphalt overlay provide a long-term maintenance restoration of the pavement sur-
face.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Capital Proj $123,000 $10,000 $133,000
Grant $400,000 $681,000 $1,081,000
General
HURF
TOTAL $523,000 $691,000 $1,214,000
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Planning
Design $123,000 $10,000 $133,000
Construction $400,000 $681,000 $1,081,000
TOTAL $523,000 $691,000 $1,214,000
This project will provide a rubberized asphalt overlay on Shea Blvd. from Fountain Hills Blvd. to west
of Technology Drive. The project will also construct and landscape the 2 median gaps and will widen
the south roadway pavement for an eastbound bike lane.
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Capital Projects Information Sheets
OPERATING IMPACT
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies $2,000 $2,000 $2,000 $20,000 $2,000 $28,000
Other
TOTAL $2,000 $2,000 $2,000 $20,000 $2,000 $28,000
The Height of Desert Living 286
Capital Projects Information Sheets
PROJECT TITLE: Shea Boulevard Multi-Use Path
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6047
TOWN GOALS:
TIMEFRAME: FY 2012-14
YEAR PROJECT BEGAN: FY 2011-12
TOTAL ESTIMATED PROJECT COST: $466,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: Medium - Results in Increased Efficiency
FUNDING SOURCES
PROJECT EXPENSES
Fountain Hills was awarded a $273,000 Congestion Mitigation Air Quality (CMAQ) grant from the
Maricopa Association of Governments (MAG) to construct the Shea Boulevard multi-use pathway in
FY12-13. Staff will apply for a one year deferral to move construction to FY13-14. The project will
be administered by ADOT.
The multi-use pathway will fill in the existing gap on the south side of Shea between Scottsdale's
multi-use path which ends at 142nd Street and Fountain Hills' sidewalk which begins at Eagle Moun-
tain Boulevard. This will be a joint project between the Town(70%) and the City of Scottsdale
(30%) with the local funding split based upon the length of the project located within each jurisdic-
tion.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Capital Proj $35,000 $35,000 $65,000 $135,000
Grant $273,000 $273,000
General
Scottsdale $15,000 $15,000 $28,000 $58,000
TOTAL $50,000 $50,000 $366,000 $466,000
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Engineering $50,000 $50,000 $20,000 $120,000
Design
Construction $346,000 $346,000
TOTAL $50,000 $50,000 $366,000 $466,000
This project will construct a new multi-use path on the south side of Shea Boulevard from 142nd
Street to Eagle Mountain Parkway.
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Capital Projects Information Sheets
OPERATING IMPACT
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies $1,000 $1,000 $1,000 $3,000
Other
TOTAL $1,000 $1,000 $1,000 $3,000
The Height of Desert Living 288
Capital Projects Information Sheets
PROJECT TITLE: Fountain Hills Boulevard Shoulder Paving
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6053
TOWN GOALS:
TIMEFRAME: FY 2012-14
YEAR PROJECT BEGAN: FY 2011-12
TOTAL ESTIMATED PROJECT COST: $361,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: High - Leverage Local Funds
FUNDING SOURCES
PROJECT EXPENSES
This project will pave the dirt shoulders along Fountain Hills Boulevard from Segundo Drive to Pinto
Drive, providing dust mitigation and erosion control.
The Town applied for and was awarded a Congestion Mitigation Air Quality (CMAQ) grant through
the Maricopa Association of Governments for the paving of the dirt shoulders on Fountain Hills
Boulevard. This project will provide dust mitigation, erosion control, run-off-the-road hazard miti-
gation, potential future use by bicycles, and will reduce maintenance costs. The project design is
funded by the Town, with construction funded 94.3% through grant funds with a 5.7% local match
requirement.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Capital Proj $40,000 $40,000 $26,000 $106,000
Grant $255,000 $255,000
General
HURF
Developer
TOTAL $40,000 $40,000 $281,000 $361,000
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Design $40,000 $40,000 $10,000 $90,000
Construction $271,000 $271,000
Other
TOTAL $40,000 $40,000 $281,000 $361,000
The Height of Desert Living 289
Capital Projects Information Sheets
OPERATING IMPACT
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies $1,000 $1,000 $1,000 $3,000
Other
TOTAL $1,000 $1,000 $1,000 $3,000
The Height of Desert Living 290
Capital Projects Information Sheets
PROJECT TITLE: Highway Safety Improvement Program
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6054
TOWN GOALS:
TIMEFRAME: FY 2011-12
YEAR PROJECT BEGAN: FY 2011-12
TOTAL ESTIMATED PROJECT COST: $57,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: High - Leverage Local Funds
FUNDING SOURCES
PROJECT EXPENSES
This project will provide guardrail impact attenuators at five locations on Shea Boulevard and four
locations on Palisades Boulevard. The project will also include the purchase of twenty traffic signal
pedestrian countdown timers to be installed by the Streets Division.
The Town applied for and was awarded a Highway Safety Improvement Program (HSIP) grant
through the Maricopa Association of Governments for the installation of guardrail impact attenu-
ators and traffic signal pedestrian countdown timers. This project will provide additional safety
measures for motorists and pedestrians while being funded 95% through grant funds.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Capital Proj $3,500 $3,500
Grant $53,500 $53,500
General
HURF
Developer
TOTAL $57,000 $57,000
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Design
Construction $57,000 $57,000
Other
TOTAL $57,000 $57,000
The Height of Desert Living 291
Capital Projects Information Sheets
OPERATING IMPACT
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies
Other
TOTAL
The Height of Desert Living 292
Capital Projects Information Sheets
PROJECT TITLE: San Marcus Drive Sidewalk - Four Peaks Elementary
School
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6055
TOWN GOALS:
TIMEFRAME: FY 2011-12
YEAR PROJECT BEGAN: FY 2010-11
TOTAL ESTIMATED PROJECT COST: $327,600
PROJECT JUSTIFICATION:
FUNDING PRIORITY: High - Leverage Local Funds
FUNDING SOURCES
PROJECT EXPENSES
Fountain Hills applied for a Safe Routes To School Grant with the support of the Fountain Hills
School District, Maricopa County Department of Transportation and the Fort McDowell Yavapai Na-
tion. If approved, the project will be funded 100% through the Grant and will provide a safe route
for students from the Fort McDowell Yavapai Nation as well as local Fountain Hills students walking
to and from Four Peaks Elementary School.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Capital Proj
Grant $327,600 $327,600
General
HURF
TOTAL $327,600 $327,600
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Engineering
Design $106,500 $106,500
Construction $221,100 $221,100
TOTAL $327,600 $327,600
This project will construct a new sidewalk along San Marcus Drive from the Fort McDowell Yavapai
Nation to Four Peaks Elementary School.
The Height of Desert Living 293
Capital Projects Information Sheets
OPERATING IMPACT
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies $1,000 $1,000 $1,000 $1,000 $1,000 $5,000
Other
TOTAL $1,000 $1,000 $1,000 $1,000 $1,000 $5,000
The Height of Desert Living 294
Capital Projects Information Sheets
PROJECT TITLE: Shea Boulevard Eastbound Bike Lane and Overlay
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6056
This project will provide a rubberized asphalt overlay on Shea Blvd. from Palisades to Fountain Hills
Blvd. and provide pavement for an eastbound bike.
TOWN GOALS:
TIMEFRAME: FY 2011-12
YEAR PROJECT BEGAN: FY 2011-12
TOTAL ESTIMATED PROJECT COST: $651,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: High - Leverage Local Funds
FUNDING SOURCES
Staff is working with ADOT to reallocate savings from favorable construction bids received for the
Shea Gap Project (S6025) to complete the eastbound bike lane and pavement overlay from Pali-
sades to Fountain Hills Blvd. The rubberized asphalt overlay will provide for long-term maintenance
restoration of the pavement surface. This project will be administered by ADOT.
Project Funding:
STP Grant Funds $440,000
CIP Fund $211,000
Total $651,000
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Capital Proj $211,000 $211,000
Grant $440,000 $440,000
General
HURF
TOTAL $651,000 $651,000
The Height of Desert Living 295
Capital Projects Information Sheets
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Engineering
Design $110,000 $110,000
Construction $541,000 $541,000
TOTAL $651,000 $651,000
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies $2,000 $2,000 $2,000 $10,000 $2,000 $18,000
Other
TOTAL $2,000 $2,000 $2,000 $10,000 $2,000 $18,000
The Height of Desert Living 296
Capital Projects Information Sheets
PROJECT TITLE: Traffic Signal Upgrades
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: T5009
TOWN GOALS:
TIMEFRAME: FY 2010-12
YEAR PROJECT BEGAN: FY 2009-10
TOTAL ESTIMATED PROJECT COST: $350,800
PROJECT JUSTIFICATION:
FUNDING PRIORITY: Medium - Maintains Existing Service Level
FUNDING SOURCES
This project will upgrade traffic signal cabinets, controllers, foundations, uninterruptible power sup-
plies (UPS) and underground conduits and wiring for existing traffic signals throughout Fountain Hills.
The traffic signal controllers at existing signals throughout Fountain Hills are outdated and replace-
ment parts are no longer available. The purchase and installation of new cabinets and controllers
will bring the traffic signals up to industry standards. Seven cabinets and controllers were pur-
chased in FY09-10 and will be installed in FY10-11. It is anticipated that two new cabinets and con-
trollers and ten new UPS systems will be purchased and installed in FY11-12. It is also anticipated
to purchase equipment to provide increased connectivity between signals and upgrades to under-
ground conduits, wiring and pole foundations will be completed in FY11-12.
The proposed upgrades will allow for better signal timing coordination which in turn will reduce the
amount of air pollution by allowing for the efficient flow of traffic.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Capital Proj $150,800 $200,000 $350,800
Debt Service
General
HURF
TOTAL $150,800 $200,000 $350,800
The Height of Desert Living 297
Capital Projects Information Sheets
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Design
Construction $150,800 $200,000 $350,800
Acquisition
Other
TOTAL $150,800 $200,000 $350,800
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies
Other
TOTAL
The Height of Desert Living 298
Capital Projects Information Sheets
PROJECT TITLE: Intelligent Transportation System (ITS)
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: T5010
TOWN GOALS:
TIMEFRAME: FY 2012-15
YEAR PROJECT BEGAN: FY 2012-13
TOTAL ESTIMATED PROJECT COST: $1,433,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: Medium - Maintains Existing Service Level
FUNDING SOURCES
PROJECT EXPENSES
This project will install a hybrid Intelligent Transportation System (ITS) that will be part wireless
and part fiber optic wiring for traffic signal interconnection on Shea, Palisades, Saguaro and Foun-
tain Hills Blvd.
In 2007 the Town hired a consultant to prepare a study with recommendations to implement an ITS
system for the traffic signals throughout Fountain Hills. Fountain Hills was selected by MAG for a
Federal Aid Grant (CMAQ) to construct the hybrid ITS system.
Design is anticipated to start in FY12-13 and continue through FY13-14 with construction in FY14-
15.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Capital Proj $53,000 $53,000 $405,000 $511,000
Debt Service
General
Grant $922,000 $922,000
TOTAL $53,000 $53,000 $1,327,000 $1,433,000
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Design $53,000 $53,000 $10,000 $116,000
Construction $1,317,000 $1,317,000
Acquisition
Other
TOTAL $53,000 $53,000 $1,327,000 $1,433,000
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Capital Projects Information Sheets
OPERATING IMPACT
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies
Other
TOTAL
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Capital Projects Information Sheets
PROJECT TITLE: Traffic Signal - Palisades and Saguaro Upgrades
PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: T5011
TOWN GOALS:
TIMEFRAME: FY 2014-15
YEAR PROJECT BEGAN: FY 2014-15
TOTAL ESTIMATED PROJECT COST: $400,000
PROJECT JUSTIFICATION:
FUNDING PRIORITY: Medium - Maintains Existing Service Level
FUNDING SOURCES
PROJECT EXPENSES
Remove and replace existing traffic signal poles, foundations, mast arms, signal heads and conduits
to meet current standards.
The traffic signal at Palisades and Saguaro was built to Maricopa County standards prior to incorpo-
ration of the Town of Fountain Hills. The current condition of the traffic signal and appurtenances
require upgrades due to the age and original construction standards of the signal.
FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Capital Proj $400,000 $400,000
Debt Service
General
HURF
Grant
TOTAL $400,000 $400,000
ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Design $40,000 $40,000
Construction $360,000 $360,000
Other
Other
TOTAL $400,000 $400,000
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Capital Projects Information Sheets
OPERATING IMPACT
CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL
Salaries & Benefits
Services & Supplies
Other
TOTAL
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Vehicle Replacement Program
Policy and Procedure
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Vehicle Replacement Program
Objective
To provide a policy and procedures for the development, approval, and implementa-
tion of the Town of Fountain Hills’ twenty (20) year Vehicle Replacement Program
(VRP).
Scope
This policy applies to all vehicles owned by the Town of Fountain Hills that meet the
definition detailed in the definitions section.
Policy
The purpose of the Vehicle Replacement Program is to provide an authoritative deci-
sion-making process for the evaluation, selection, and multi-year scheduling of vehi-
cle replacements based on a projection of available fiscal resources and the vehicles
age, mileage, engine hours and repair costs. The objectives of the program are to:
Ensure the timely purchase, repair and replacement of the Town’s vehicles;
Serve as a link in the Town’s planning between the Town’s operating and capi-
tal budgets;
Maintain control over the Town’s long-term cash flow in relation to the Town's
financial capacity; and
Ensure efficient, effective and coordinated vehicle acquisition and replace-
ment.
Definitions
The following words when used in connection with this policy shall have the following
meanings:
VEHICLE REPLACEMENT PROGRAM: A multi-year planning document that is the prod-
uct of a systematic evaluation of vehicle utilization, repair and maintenance. This
plan serves as a guide for the efficient and effective replacement of vehicles, outlin-
ing a detailed timeline and financing schedule of vehicle replacement for a twenty
(20) year period.
VEHICLE: A vehicle is defined in financial terms as a piece of rolling stock with a pro-
jected final cost of at least $10,000 and a useful life of at least 7 years. Vehicles shall
be subdivided into various classifications as follows:
Sedans
Sports Utility Vehicle (SUV)
Light Duty Truck
Medium Duty Truck
Heavy Duty Truck
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Vehicle Replacement Program
Passenger Van
Street Sweeper
Fire Ladder Truck
Fire Pumper Truck
Utility Vehicle/Bunker Rake
Backhoe
Loader/Grader/Tractor
Gator
Dump Truck
Trailer
PROCESS:
A. Schedule: Annually, the Development Services Director and Finance Direc-
tor will submit an updated VRP to the Town Manager for review in February of
each fiscal year. The Town Manager will review the proposal and forward the
approved VRP to the Finance Director in March for inclusion in the Town’s CIP
budget proposal.
B. Format: The Development Services Director will utilize the previous year's
approved VRP as the base for developing recommended additions, deletions,
or changes for incorporation in the updated VRP for the ensuing year. All new
(not replacement) vehicle requests will also include a comprehensive estimate
of the impact of the new vehicle on the Town's annual operating budget; e.g.,
fuel, maintenance requirements, etc.
B. Finance Review: The Finance Director will assist the Development Services
Director as necessary in all facets of the Vehicle Replacement Program devel-
opment and review including production of cost estimates, as well as an over-
all financial analysis of the proposed program. Additional assistance may be
requested to help produce draft documents, etc.
C. Town Manager Review: The Development Services Director will provide a
copy of the proposed VRP document to the Finance Director and Town Man-
ager for review and comment. Following approval by the Town Manager the
VRP will be incorporated into the CIP budget proposal for the coming year.
D. Implementation: Upon adoption of the VRP in the operating budget, vehi-
cles included within the applicable budget year may be purchased by the De-
velopment Services Director, or his/her designee in compliance with the
Town’s Purchasing Policy.
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Vehicle Replacement Program
E. Amendments: The adopted VRP may be amended upon recommendation of
the Development Services Director and approval of the Town Manager and
Town Council.
PROCEDURE:
A. Form: The New Vehicle Request form (listed as Attachment A) shall be util-
ized to request inclusion of a new (not replacement) vehicle in the Vehicle Re-
placement Plan. Department Directors may request the addition of a new ve-
hicle to the VRP by submitting their request to the Public Works Director in
January as part of the budget process.
The Development Services Director shall include these requests in the VRP
that is submitted to the Finance Director and Town Manager.
B. Funding Prioritization: As part of the VRP development process, the Public
Works Director shall create vehicle replacement priorities to help determine
the vehicle replacement schedule which will be incorporated in the five (5)
year and twenty (20) year VRP.
The following guidelines shall be utilized:
Sedans 10 years/100,000 miles
Sports Utility Vehicle (SUV) 10 years/100,000 miles
Light Duty Truck 10 years/100,000 miles
Medium Duty Truck 12 years/125,000 miles
Heavy Duty Truck 12 years/125,000 miles
Passenger Van 12 years/100,000 miles
Street Sweeper 7 years/75,000 miles
Fire Ladder Truck 15 years/100,000 miles
Fire Pumper Truck 15 years/100,000 miles
Utility Vehicle/Bunker Rake 12 years/100,000 miles
Backhoe 20 years/15,000 engine hours
Loader/Grader/Tractor 20 years/15,000 engine hours
Gator 12 years/15,000 engine hours
Dump Truck 15 years/125,000 miles
Trailer 10 years
In addition to the factors listed above, the Development Services Director, or his/her
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Vehicle Replacement Program
designee shall also review the utilization, maintenance records of the vehicles, down-
time and the overall condition of the vehicles when making recommendations for re-
placement.
C. Funding Sources: The primary funding sources for the VRP are the General Fund
and Streets Fund. Revenues for the Vehicle Replacement Fund will also be gener-
ated from the replacement charges applied against the operating funds that support
the departments that utilize the subject vehicles. Surplus sale proceeds and insur-
ance claim proceeds will also be deposited to the Vehicle Replacement Fund to help
offset future vehicle and equipment costs.
D. Vehicle Disposal: At least once annually, the Development Services Director, or
his/her designee shall prepare a list of vehicles to be retired from the Town’s fleet.
The Town Manager shall authorize the sales of these vehicles at Auction by signing
over the vehicle title(s). The Development Services Director, or his/her designee
shall then transport the vehicles to the Auctioneer and shall be responsible to insure
that payment on the vehicles is made to the Vehicle Replacement Fund.
RESPONSIBILITY FOR ENFORCEMENT:
The Town Manager, Finance Director and Development Services Director will be re-
sponsible for ensuring that this policy is followed and/or updated as necessary.
Fiscal Year 2011-12 Vehicle Replacement Recommendation
In fiscal year 2011-12, $100,000 is budgeted for vehicle replacements, however the
vehicle replacement program is being reviewed and may change.
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Vehicle Replacement Program Department AssignedEquipment No.Description Type Year ReplOdometerReplacement CostReplacement ScheduleAnnual DepreciationYearStreets STPAVE 129 Ford F-450 Utility Heavy Duty Truck 1992200469,485 $24,893 12 years/125,000 miles $2,074Parks & Rec GEP 103 Ford F-150 Pickup Light Duty Truck 1995200591,865 $15,087 10 years/100,000 miles $1,509Fire Suppression 138 Ford FMC Pumper Truck19902005136,187 $367,000 15 years/100,000 miles $24,467Public Works Facilities-Admin 105 Ford F-150 Pickup Light Duty Truck 1997200763,557 $19,174 10 years/100,000 miles $1,917Streets STTS/FMP 50/50 104 Chevrolet 1500 Pickup Light Duty Truck 1998200891,996 $14,367 10 years/100,000 miles $1,437Streets STTRAF 153 Ford F-150 Light Duty Truck 1998200889,252 $19,816 10 years/100,000 miles $1,982Streets 911 Ford F-150 Light Duty Truck 1998200881,413 $43,004 10 years/100,000 miles $4,300Public Works Facilities-Admin 101 Dodge 1500 Pickup Light Duty Truck 1999200925,791 $14,706 10 years/100,000 miles $1,471Parks & Rec P&R Director 102 Ford Crown Victoria Sedan 1999200950,600 $24,607 10 years/100,000 miles $2,461Streets STTRAF 124 Dodge 3500 Pickup Medium Duty Truck 1999200952,702 $24,062 10 years/100,000 miles $2,406Parks & Rec GEP 8 John Deere 4x2 Gator Gator 199820105,670 $10,000 12 years/15,000 hours $833Parks & Rec GEP? 9 John Deere 4x2 Gator Gator 199820102,982 $10,000 12 years/15,000 hours $833Parks & Rec DV? 10 John Deere 4x2 Gator Gator 199820103,200 $10,000 12 years/15,000 hours $833Parks & Rec GEP 2 John Deere 1200A Golden Bunker Rake 199920112,284 $10,000 12 years/15,000 hours $833Motor Pool Bldg Official 106 Chevrolet Silverado Pickup Light Duty Truck 2001201140,511 $18,517 10 years/100,000 miles $1,852Public Works Tom 112 Chevrolet S-10 Blazer SUV 2001201159,600 $23,445 10 years/100,000 miles $2,345Motor Pool STVEH 113 Ford F-150 Pickup Light Duty Truck 2001201151,315 $23,764 10 years/100,000 miles $2,376Streets Streets Supt 133 Ford F-150 Pickup Light Duty Truck 2001201158,616 $23,764 10 years/100,000 miles $2,376Fire Chief 668 Ford Explorer SUV 2001201168,459 $24,610 10 years/100,000 miles $2,461Fire Asst Chief 40 Ford Expedition SUV 20022012107,768 $35,000 10 years/100,000 miles $3,500Seniors Trips 121 Chevrolet Express Van Van 2000201249,525 $21,158 12 years/125,000 miles $1,763Streets STPAVE 5 Caterpillar 21B Roller19932013458 $24,898 20 years/10,000 hours $1,245Streets STPAVE 12 John Deere Tractor Tractor 199320137,084 $55,403 20 years/15,000 hours $2,770Streets Sweeping 139 Schwartz A9000 Sweeper Sweeper 2006201316,641 $195,300 7 years/75,000 miles $27,900Fire 204 Ford F-550 SUV Heavy Duty Truck 2001201339,725 $100,000 12 years/125,000 miles $8,333Fire Suppression 821 American LaFrance Pumper Truck1998201398,000 $450,000 15 years/100,000 miles $30,000Streets Sweeping 150 Freightliner Sweeper Sweeper 2007201413,645 $185,954 7 years/75,000 miles $26,565Fire Suppression 822 American LaFrance Ladder Truck1999201461,589 $525,000 15 years/100,000 miles $35,000Motor Pool Bldg Safety 138 Ford Escape Hybrid SUV 2006201633,905 $27,748 10 years/100,000 miles $2,775Planning & Zoning Code Enforcement 143 Ford Escape Hybrid SUV 2006201626,240 $29,275 10 years/100,000 miles $2,928Streets Traffic Signals 134 Ford F-550 Pickup Heavy Duty Truck 2005201731,563 $41,994 12 years/125,000 miles $3,500Public Works Eng Inspector 140 Ford Escape Hybrid SUV 2007201727,254 $28,247 10 years/100,000 miles $2,825Parks & Rec FP-Lead 141 Ford F-150 Light Duty Truck 2007201719,182 $15,174 10 years/100,000 miles $1,517Parks & Rec GEP-Lead 142 Ford F-250 Pickup Light Duty Truck 2007201714,304 $19,089 10 years/100,000 miles $1,909Administration Town Manager 144 Ford Escape Hybrid SUV 2007201722,118 $29,844 10 years/100,000 miles $2,984Public Works Open Space Spec 145 Ford F-150 Supercab Light Duty Truck2007201737,137 $25,403 10 years/100,000 miles $2,540Parks & Rec 4P-Lead 146 Ford F-150 Pickup Light Duty Truck 2007201724,322 $18,288 10 years/100,000 miles $1,829Parks & Rec GEP-Park Supv 147 Ford F-150 Pickup Light Duty Truck 2007201728,228 $18,288 10 years/100,000 miles $1,829
The Height of Desert Living 308
Vehicle Replacement Program Department AssignedEquipment No.Description Type Year ReplOdometerReplacement CostReplacement ScheduleAnnual DepreciationYearPlanning & Zoning Bldg Safety 148 Ford Escape Hybrid SUV 2008201817,230 $25,947 10 years/100,000 miles $2,595Planning & Zoning Code Enforcement 149 Ford Escape Hybrid SUV 2008201812,683 $25,947 10 years/100,000 miles $2,595Parks & Rec FP 11 John Deere 4x2 Gator Gator 200720191,862 $6,590 12 years/15,000 hours $549Parks & Rec 4P 12 John Deere 4x2 Gator Gator 20072019439 $6,590 12 years/15,000 hours $549Parks & Rec GEP 13 Mule KAF400A7 Utility Vehicle 20072019287 $8,000 12 years/15,000 hours $667Streets STPAVE 20 Caterpillar 426C Backhoe 199920194,898 $88,393 20 years/15,000 hours $4,420Fire Fire Safety FD7 Ford F-150 4x4 Supercab Medium Duty Truck20092019100 $43,004 10 years/100,000 miles $4,300Streets STPAVE/SWP 50/50 135 Freightliner M2106 Dump Truck 2005202018,479 $63,170 15 years/125,000 miles $4,211Streets Street Signs 151 Ford F-450 Utility Heavy Duty Truck 2008202024,802 $52,183 12 years/125,000 miles $4,349Fire Suppression 823 Crimson Pumper Truck2008202314,666 $450,000 15 years/100,000 miles $30,000Parks & Rec GEP 14 Kubota KU Tractor/Loader 20072027205 $27,199 20 years/15,000 hours $1,360Fire 198 Serro Trailer E.D.I.T.H. House1995 0 $0 non-replaceable$3,363,903 $276,073
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Schedules
The Height of Desert Living 310
Comprehensive Fee Schedule
The Height of Desert Living 311
Comprehensive Fee Schedule
Description Fee
Services
Notarization $2.00 per signature
Affix Town Seal $2.00 each
Faxing Service - Local Only $2.00 First Page, $.50 Each Additional Page
Faxing Service - Long Distance $3.00 First Page, $.50 Each Additional Page
E-Mail Document Service $.50 First Page, $.10 Each Additional Page
Campaign Fees
Pro/Con Argument Fee $100.00
Campaign Finance-Late Filing Fee $10.00 per day
Copies-Non-Commercial
Photocopies (B&W) 8 1/2 x 11 $.25 per page
Photocopies (B&W) 8 1/2 x 14 $.30 per page
Photocopies (B&W) 11 x 17 $.40 per page
Photocopies (Color) 8 1/2 x 11 $.50 per page
Photocopies (Color) 8 1/2 x 14 $.60 per page
Photocopies (Color) 11 x 17 $.70 per page
Copies-Commercial
Photocopies (B&W) 8 1/2 x 11 $.50 per page
Photocopies (B&W) 8 1/2 x 14 $.60 per page
Photocopies (B&W) 11 x 17 $.80 per page
Photocopies (Color) 8 1/2 x 11 $1.00 per page
Photocopies (Color) 8 1/2 x 14 $1.20 per page
Photocopies (Color) 11 x 17 $1.40 per page
Documents
Town Code $25.00 (CD or hard copy)
Zoning Ordinances $25.00 (CD or hard copy)
Subdivision Code $25.00 (CD or hard copy)
CAFR (Annual Financial Report) $25.00 (CD or hard copy)
Annual Budget $45.00 (CD or hard copy)
Land Use Analysis $25.00 (hard copy only)
CD of Council Meeting $25.00 ea
Other Materials on CD $25.00 ea
E-Mail Service (Request for Public Information) $25.00 ea
Reports
Current Business License Report $25.00 (CD or hard copy)
(Non-commercial Use)
Current Business License Report $50.00 (CD or hard copy)
(Commercial Use)
Maps
8 1/2" x 11" Street/Index Map "Typical" (B&W) $0.50
8 1/2" x 11" Street/Index Map "Typical" (Color) $2.00
8 1/2" x 11" Street/Index Map "Typical" (Photo) $3.00
11" x 17" Street/Index Map "Typical" (B&W) $0.75
11" x 17" Street/Index Map "Typical" (Color) $3.00
11" x 17" Street/Index Map "Typical" (Photo) $5.00
11" x 17" Aerial Site Plan (Photo) $20.00
24" x 36" Street/Final Plat/As Built (B&W) $3.00
24" x 36" Street/Final Plat/As Built (Color) $20.00
24" x 36" Street/Final Plat/As Built (Photo) $30.00
60" x 60" Street/Bldg/Develop/Plat/Plot (B&W) $35.00
60" x 60" Street/Bldg/Develop/Plat/Plot (Color) $75.00
60" x 60" Street/Bldg/Develop/Plat/Plot (Photo) $125.00
Plat Map Book $25.00
The Height of Desert Living 312
Comprehensive Fee Schedule
Description Fee
Adopt A Street
Fee, per sign $30.00
Dog License
Non-neutered dog $42.00
Spayed/Neutered dog $17.00
Over 65 with neutered dog $6.00
Service Dog No fee
Replacement Dog Tag $2.00
Late fee neutered dog (per month) $2.00
Late fee non-neutered dog (per month) $4.00
Business License Fees
Providers of services, wholesalers and manufacturers $50.00/application and first year fee
with a fixed place of business within the town limits
Retail merchants, restaurants, bars, contractors $50.00/application and first year fee
and rental of real and personal property with a fixed
place of business within the town limits and persons
engaging in the sale or rental of real estate
Wholesalers, manufacturers and providers of services $50.00/application and first year fee
without a fixed place of business within the town limits
Retail merchants, etc. (as above) without a fixed place $50.00/application and first year fee
of business within the town limits
Annual renewal fee for business within the town limits $35.00
Annual renewal fee for business without a fixed place $50.00
of business within the town limits
Temporary Vendor Permit (Special Events Only) $50.00/application and processing fee
Peddlers, solicitors and mobile merchants $250.00/calendar quarter
or fraction thereof
Peddler investigation fee (per person) $25.00
Promoters of entertainments, circuses, bazaars, etc., $100.00/week
who receive a percentage of receipts or other
consideration for their services. Each such promoter
shall also obtain liability insurance of a minimum of $1
million naming the town as insured.
Animal Show $100.00/week
Circus Parade Only $50.00/day
Handbill Distributor $10.00/day
Amusement Company, such as ferris wheel, merry- $100.00/day
go-round,etc., not part of a circus
Tent Show $100.00/day
Wrestling Exhibition $100.00/day
Road Show, Carnival or Circus $100.00/day
Practice of palmistry, phrenology, astrology, fortune $50.00/day
telling, mind reading, clairvoyancy, magic or any heal-
ing practices not licensed by the State of Arizona, or
any similar calling without a fixed place of business
Duplicate Business License $10.00
Verification of License Letter $10.00
The Height of Desert Living 313
Comprehensive Fee Schedule
Description Fee
Alarm License
Application fee $100.00
Annual License fee $30.00
Criminal history investigation (per person) $25.00
Duplicate Alarm License $10.00
False Alarm Service Charges (per calendar year)
First and second None
Third $50.00
Fourth $75.00
Fifth and Sixth $100.00
Seventh or more $200.00 each
Wireless Communications (Cell Tower on Town property)
Application Fee, each location $100.00
Special Event Permits-Business
Application Fee-Business $100.00
Permit Fee $50 per day (not to exceed $400)
Special Event Permits-Non-Profit
Application Fee-Charitable Organization $50.00
Permit Fee $25 per day (not to exceed $200)
Special Event Permits-Extra Fees
Special Event Liquor Application Fee $25.00
Utility Fees Actual cost of usage
Alcohol License Application
Special Event Liquor Application Fee $25.00
Transfer Fee $150.00
Extension of Premise $25.00
Initial Application Fee
01-In State Producer $500.00
02-Out of State Producer $500.00
03-Domestic Microbrewery $500.00
04-In State Wholesaler $500.00
05-Government $500.00
06-Bar, All Spirituous Liquors $500.00
07-Beer & Wine Bar $500.00
08-Conveyance $500.00
09-Liquor Store $500.00
10-Beer & Wine Store $500.00
11-Hotel/Motel $500.00
12-Restaurant $500.00
13-Domestic Farm Winery $500.00
14-Private Club $0.00
15-Special Event $0.00
16-Wine Festival/Wine Fair $0.00
Adult Oriented Business License
Application Fee-Business $500.00
Application Fee-Provider $100.00
Application Fee-Manager $100.00
Application Fee-Employee (per person) $50.00
License Fee-annual-Business $200.00
License Fee-annual-Provider $100.00
License Fee-annual-Manager $100.00
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Comprehensive Fee Schedule
Description Fee
Cable License
Initial License Application $2,500.00
Transfer of ownership $2,000.00
License modification, pursuant to 47 USC Sec 545 $2,500.00
Other License modification up to $2000
License fee-quarterly 5% of gross receipts
Late fee (after 30 days) 5% plus interest of 1 1/2%/mo
Excavations/In-Lieu Fees
Base fee (per excavation) $250.00 plus:
Trench cut fees:
Newly paved or overlayed 0-1 yrs $55.00 per lineal ft.
Newly paved or overlayed 1-2 yrs $45.00 per lineal ft.
Newly paved or overlayed 2-3 yrs $35.00 per lineal ft.
Newly paved or overlayed 3-4 yrs $25.00 per lineal ft.
Newly paved or overlayed 4-5 yrs $15.00 per lineal ft.
Newly paved or overlayed 5-6 yrs $10.00 per lineal ft.
Slurry or chip sealed 0-2 years $4.00 per lineal ft.
Pavement replacement greater than 600 ft in length $2.50 per sq. yd.
Utility Pit fees:
Newly paved or overlayed 0-1 yrs $5.00 per sq. ft.
Newly paved or overlayed 1-2 yrs $4.50 per sq. ft.
Newly paved or overlayed 2-3 yrs $3.50 per sq. ft.
Newly paved or overlayed 3-4 yrs $2.50 per sq. ft.
Newly paved or overlayed 4-5 yrs $1.50 per sq. ft.
Newly paved or overlayed 5-6 yrs $1.00 per sq. ft.
Slurry or chip sealed 0-2 years $5.00 per sq. ft.
Adjustment (MH, valve, monument, etc) $500 ea.
Striping $.55 per linear ft.
Lane Markers $150.00 ea.
Stop Bars $2.50 per sq. ft.
Crosswalks $.79 per sq. ft.
RPMs $7.00 ea.
Encroachment Permits
Base Permit Fee $50.00
2"/6" Paving A.C. $.35 per sq. yd.
1" Paving-Overlay or Top Course $.15 per sq. yd.
1" ABC or Select Subbase $.05 per sq. yd.
Permanent Barricading $25.00 ea.
Guard Rail/Hand Rail $.20 per linear ft.
Survey Monuments $10.00 ea.
Concrete Aprons $15.00 ea.
Scuppers $15.00 ea.
Review for Adjustments MH, etc. $10.00 ea.
4" Paving-PC Concrete $.22 per sq. yd.
Decorative Sidewalk or Paving $.30 per linear ft.
Sidewalk & Bikepath $.30 per linear ft.
Curb & Gutter $.20 per linear ft.
Valley Gutter $.50 per linear ft.
Sign (regulator, street etc.) $5.00 ea.
Pavement Cuts $2.00 per linear ft.
Driveway Cuts $30.00 ea.
Utility, Water Line, Sewer Line Trench $.15 per linear ft.
Drywells (maxwell or similar) $100.00 ea.
Storm Drain Pipe $2.00 per linear ft.
Catch Basins, Headwells $50.00 ea.
Cutoff Walls $.35 per linear ft.
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Comprehensive Fee Schedule
Description Fee
Encroachment Permits (cont.)
Slope Protection $.30 per sq. yd.
Rip Rap $.90 sq. ft.
Retaining Wall $1.53 per linear ft.
Cut/Fill (Materials Moved) $.40 per cubic yd.
Box Culverts 5% of attached estimate
Miscellaneous 5% of attached estimate
Landscaping 5% of attached estimate
Irrigation 5% of attached estimate
Lighting 5% of attached estimate
Grading 5% of attached estimate
Utility Splice/Repair Pits (outside pvmt) $2.00 sq. ft. (minimum $50.00)
Other 5% of attached estimate
In Lieu Payments Calculated for cuts greater than 600 feet in Length
Traffic Control Plan Review $200.00
Engineering Plan Review Fee $350 per sheet
Failure to obtain an Encroachment Permit $200.00
Failure to obtain a Final Inspection $100.00
Reinspection Fee $150.00
Investigation Fee for Work Done Without Permit $250 or the permit fee, whichever is greater, but
not to exceed $2,500 for every day or a portion
of a day from the time unpermitted work began
until a permit is obtained.
Public Works Fees
Easement or Right-of-Way Abandonment $350.00
Revocation Administrative Fee $300.00
Engineering Plan Review Fee $350 per sheet
Planning & Zoning Fees
Area Specific Plans and amendments $3,000.00 plus $100.00 per acre ^
General Plan Amendments Minor $3,000.00 plus $100.00 per acre ^
Major $5,000.00 plus $100.00 per acre ^
Preliminary Plats $2,000.00 plus $50.00 per lot, unit or tract ^
Time Extension Fee $100.00
Final Plats $1,500.00 plus $50.00 per lot, unit or tract ^
Replats (lot joins, lot divisions, lot line adjustments)$500.00 up to three lots, more than 3 lots use Final Plat
fees ^
Plat Abandonments $500.00 ^
Condominium Plats $1,500.00 plus $50.00 per unit ^
Cut & Fill Waiver $300
Final Plat Improvement:
Plan Checking $350.00 per sheet (includes 2nd and 3rd reviews)
Except water and sewer plans $175.00 per sheet (includes 2nd and 3rd reviews)
Water and sewer plans only $200.00 per sheet with corrections (4th + reviews)
$75.00 per sheet for addendums (changes made after
approval)
Tract Housing $500.00 per Standard Plan + $100 per House Façade
Variant
Recording Fees (subject to change without notice)$24.00 first page for plat filed for record, +
$20.00 per page for each additional copy, and;
$9.00 for each instrument, +
$1.00 for each additional page over 5 pages.
Concept Plans or Design Review $500.00 plus $200.00 for every 5,000 square feet or
portion thereof ^
Time Extension fee $100.00
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Comprehensive Fee Schedule
Planning & Zoning Fees (cont.)
Site Plan Review $500.00 plus $100 per acre or portion thereof
Hillside Protection Easement (HPE) $20.00 + applicable recording fees
Land Disturbance Fee $10.00 per sq. ft.
Rezones (Map)$2,000.00 plus $100 per acre or portion thereof plus
notification *^
Ordinances (Text Amendments) $2,000.00 plus notification *
Planned Unit Developments (PUD)$2,000.00 plus $100 per acre or portion thereof plus
notification *
Development Agreements $2,500.00 plus $100 per acre or portion thereof
Zoning Verification Letter $200.00
Continuance at Applicant Request $250.00
Variances $1,000.00 plus $300.00 for each additional variance
plus notification *^
Appeal of a Decision by the Zoning Administrator $2,000.00 plus notification *^
Special Use Permits and amendments $1,000.00 plus notification *^
Temporary Use Permits $200.00 plus notification *
Time extension Fee $100.00
Comprehensive Sign Plans and amendments $200.00
A Frame Sign Permit $5.00
Administrative Use Permit/Grand Opening Sign Permit $25.00
Landscape Plan Review $420.00 plus $2,500.00 refundable deposit **
Saguaro Cactus Permit $90.00
Temporary Visitor Permit (RV Parking): $25.00
Change of Address Fee $25.00
Notification fee $5.00 per mailing label and $25.00 per newspaper
posting as appropriate
Schedule and is, therefore, subject to change.
Development Fees *Note: New Development Fees go into effect January 1, 2012*
Law Enforcement
Residential (1)$472/dwelling
Non-Residential (2)$0.295/s.f.
Park & Recreation
Residential (1)$1,479/dwelling
Fire and Emergency
Residential (1)$106/dwelling
Non-Residential (2)$0.066/s.f.
Library and Museum
Residential (1)$174/dwelling
Streets
SF-Residential $1,381/dwelling
MF-Residential $819/dwelling
Commercial $3.21/s.f.
Hotel $1.61/s.f.
Industrial $0.998/s.f.
Office $2.35/s.f.
(1) Residential includes single and multi-family dwelling units
(2) Non-residential includes commercial and industrial square footage
*Plus a notification charge of $5.00 per mailing label and/or $25 per newspaper posting as appropriate
** Deposit refundable upon landscaping approval by Town
^ All fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional
fee equal to 25% of the original fee charged. The "recording fee" is per Maricopa County's Fee
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Comprehensive Fee Schedule
Description Fee
Building Permit/Plan Check – Single Family Residential
Single Family Homes (Includes Permit and Plan Review)
· Livable Area with A/C $.75 Sq ft
· Covered Area: Garage and/or Patio (non $.45 Sq ft
A/C)
· Single Family Addition $.75 Sq ft
· Area non A/C $.45 Sq ft
· Single Family Remodel $.23 Sq ft
· Area non A/C $.14 Sq ft
Specialized Permits (Includes Permit and Plan Review)
· Solar Photovoltaic $140.00
· Fence Walls $70 plus $.15 LF (Linear Footage)
· Retaining Walls $70 plus $1.53 LF (Linear Footage)
· Pools & Spas Attached $290 plus $.90 Sq ft
· Stand Alone Spas $235.00
· Landscape Plan Review $420.00 plus $2,500.00 refundable deposit **
Miscellaneous Permits (Plan Review Fee Extra)
· One Discipline Permit $70.00 (building, plumbing, electrical or mechanical)
· Combination Permit $210.00
Miscellaneous Plan Review
· Minimum Plan Review $70.00 per hour (1-hour Minimum)
· Revisions to Approved Plans $70.00 per hour (1-hour Minimum)
Over the Counter Permits (No Plan Review Fee Required)
· Plumbing-Water heater replacement/ $70.00
solar (minor)
· Mechanical-HVAC replacement (minor) $70.00
· Electrical-panel repair (minor) $70.00
· Demolition (minor) $120.00
Plan Review Add On (After 3rd Review)50% of Bldg Permit/Plan Review Fee
Reinspection Fee $150.00 per Trip
Permit Extensions-Residential new $400.00
construction only
(If Town has all records and within current Code cycle)
Permit Extensions-Residential remodel only $100.00
(If Town has all records and within current Code cycle)
Refund for cancelled Single Family Home 35% of building permit fee paid
permit
Penalty for failure to obtain a building permit 50% of Bldg Permit/Plan Review Fee
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Comprehensive Fee Schedule
Description Fee
Building Permit/Plan Check - Commercial
Commercial Building Permit (Includes Permit and Plan Review)
· Area with A/C $.75 Sq ft
· Covered Area (non A/C) $.45 Sq ft
Commercial Building Addition
· Area with A/C $.75 Sq ft
· Covered Area (non-A/C) $.45 Sq ft
Commercial Remodel (Existing)
· Area with A/C $145 plus $.23 Sq ft
· Covered Area (non-A/C) $145 plus $.14 Sq ft
Shell Only for Commercial & Multi-Family
· Area with A/C $205 plus $.50 Sq ft
· Covered Area (non-A-C) $70 plus $.45 Sq ft
Commercial Tenant Improvement
· Area with A/C $145 plus $.23 Sq ft
· Covered Area (non-A/C) $145 plus $.14 Sq ft
Apartments/Condominiums
· Livable Area with A/C $.75 Sq ft
· Covered Area (non-A/C) $.45 Sq ft
Apartments/Condominiums with 4 or more units & reoccurring
floor plans (0-100,000 livable sq ft)
· Livable Area with A/C $.60 Sq ft
· Covered Area (non-A/C) $.37 Sq ft
Apartments/Condominiums with 4 or more units & reoccurring
floor plans (Over 100,000 livable sq ft)
· Livable Area with A/C $.53 Sq ft
· Covered Area (non-A/C) $.33 Sq ft
Specialized Permits (Includes Permit and Plan Review)
· Solar Photovoltaic $140.00
· Fence Walls $70 plus $.15 LF (Linear Footage)
· Retaining Walls $70 plus $1.53 LF (Linear Footage)
· Pools & Spas Attached $290 plus $.90 Sq ft
· Stand Alone Spas $235.00
· Landscape Plan Review $420.00 plus $2,500.00 refundable deposit **
Miscellaneous Permits (Plan Review Fee is Separate)
· Minimum Permit (one discipline)$70.00 (or $210.00 for building, plumbing, electrical
and mechanical)
· Minimum Combination (all disciplines) $210.00
· Sign Permit, less than 32 sq ft (Face $50.00 per sign
Replacement Only)
· Sign Permit, greater than 32 sq ft (Face $100.00 per sign
· Replacement Only)
· Sign Permit, less than 32 sq ft (New) $190.00 per sign
· Sign Permit, greater than 32 sq ft (New) $240.00 per sign
Miscellaneous Plan Review
· Minimum Plan Review $70.00 per hour (1-hour Minimum)
· Revisions to Approved Plans $70.00 per hour (1-hour Minimum)
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Comprehensive Fee Schedule
Description Fee
Over the Counter Permits (No Plan Review Fee Required)
· Plumbing-Water heater replacement/$70.00
solar (minor)
· Mechanical-HVAC replacement (minor)$70.00
· Electrical-panel repair (minor)$70.00
· Demolition (minor) $120.00
Plan Review Add On (After 3rd Review)50% of Bldg Permit/Plan Review Fee
Reinspection Fee $150.00 per trip
Permit Extensions-Commercial new $400.00
construction only
(If Town has all records and within current Code cycle)
Permit Extensions-Commercial remodel only $100.00
(If Town has all records and within current Code cycle)
Penalty for failure to obtain a building permit $100.00
Refund for cancelled Commercial Building 35% of building permit fee paid
permit (must be done in writing)
Fire Safety Fees
Residential Automatic Sprinkler System Plan 0.05 sq. ft. (minimum $25)
Review/Inspection
Commercial Automatic Sprinkler System Plan $.10 sq. ft. (minimum $50)
Review/Inspection
Com Auto Sprinkler System Modification Plan $75.00
Commercial Hood System Plan Review/Inspection $100.00
Commercial Fire Alarm System Plan Review/ $100.00
Inspection
Commercial Fire Alarm System Modification Plan $50.00
Review/Inspection
Residential LPG Installation Review/Inspection $50.00
Annual Adult Residential Group Care Inspection $100.00 per year
Annual Commercial Fire Inspection $25.00
Tent Permit Fee (any tent over 200 sq. ft. & any $100.00
canopy over 400 sq. ft.)
Reinspection Fee (beyond one re-check) $150.00 per trip
Abatement Fees
Inspection fee $70.00 per hour (1-hour minimum)
Reinspection fee $150.00 per trip
Park Facility Rentals
Park Rental Fees-Resident
Small Ramada-Up to 4 hours $24.00
Over 4 Hours $48.00
Medium Ramada-Up to 4 hours $30.00
Over 4 Hours $60.00
Large Ramada-Up to 4 hours $72.00
Over 4 Hours $144.00
Meeting Rooms-Up to 4 hours $24.00
Over 4 Hours $48.00
Multi Purpose Fields-Up to 4 hours $30.00
Over 4 Hours $60.00
Open Turf Areas-Up to 4 hours $200.00
Over 4 Hours $400.00
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Comprehensive Fee Schedule
Description Fee
Park Facility Rentals (cont.)
Park Rental Fees-Resident
Performance Pad (Amphitheater)-Up to 4 hours $240.00
Over 4 Hours $480.00
Tennis Courts-90 minute reservation $5.00 (Day)
Tennis Courts-90 minute reservation $7.00 (Evening)
Park Rental Fee Extras:
Athletic Field Lights (2 hour minimum) $10.00 Per Hour
Athletic Field – Prep & Bases $25.00 Each
Alcohol Permit with Park Reservation $10.00 For 50 Consuming Adults
Fountain Operation $250.00 Per Half-Hour
Park Personnel Labor $15-$30 Per Hour
Park Rental Fees-Non-Resident
Small Ramada-Up to 4 hours $30.00
Over 4 Hours $60.00
Medium Ramada-Up to 4 hours $38.00
Over 4 Hours $76.00
Large Ramada-Up to 4 hours $90.00
Over 4 Hours $180.00
Meeting Rooms-Up to 4 hours $30.00
Over 4 Hours $60.00
Multi Purpose Fields-Up to 4 hours $38.00
Over 4 Hours $76.00
Open Turf Areas-Up to 4 hours $250.00
Over 4 Hours $500.00
Performance Pad (Amphitheater)-Up to 4 hours $300.00
Over 4 Hours $600.00
Tennis Courts-90 minute reservation $10.00 (Day)
Tennis Courts-90 minute reservation $14.00 (Evening)
Park Rental Fee Extras:
Athletic Field Lights $10.00 Per Hour
Athletic Field – Prep & Bases $25.00 Each
Alcohol Permit with Park Reservation $10.00 For 50 Consuming Adults
Fountain Operation $250.00 Per Half-Hour
Park Personnel Labor $15.00-$30.00 Per Hour
Recreation Fees
Program Cancellation Fee $10.00
Community Center Rentals
Community Center Rental - Resident / Non-Profit (Tier 2)
Any Meeting Room $15.00 per Hour
One Ballroom (30-90 people)
4 hours $130.00
Per hour thereafter $25.00
Two Ballrooms *(91-160 people)
4 hours $260.00
Per hour thereafter $50.00
Three Ballrooms*(161-250 people)
4 hours $390.00
Per hour thereafter $75.00
Grand Ballroom *(251-450 people)
4 hours $520.00
Per hour thereafter $100.00
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Comprehensive Fee Schedule
Description Fee
Lobby
4 hours $125.00
Per hour thereafter $25.00
Grand Ballroom & Lobby
All Day Rate (Monday-Thursday 7:00 am to Midnight) $1,600.00
All Day Rate (Friday-Saturday 7:00 am to Midnight) $2,000.00
Kitchen Usage Fee per Ballroom $30.00
Weekend Rates: Friday & Saturday (no rentals on Sunday)
Ballroom 3 (includes patio access and views)*
4 hours $150.00
Per hour thereafter $30.00
Ballroom 4 (includes patio access and views)
4 hours $150.00
Per hour thereafter $30.00
Tier 2 Groups meeting 6 or More Times per Year:
4 hours (with contract) $65.00/ballroom per meeting
*Ballroom 3 not available as a standalone rental
Community Center Rental -Non-Resident / Commercial (Tier 3)
Any Meeting Room $35.00 per Hour
One Ballroom (30-90 people)
4 hours $300.00
Per hour thereafter $65.00
Two Ballrooms *(91-160 people)
4 hours $600.00
Per hour thereafter $130.00
Three Ballrooms*( 161-250 people)
4 hours $900.00
Per hour thereafter $195.00
Grand Ballroom *( 251-450 people)
4 hours $1,200.00
Per hour thereafter $260.00
Lobby
4 hours $250.00
Per hour thereafter $50.00
Grand Ballroom & Lobby
All Day Rate (Monday-Thursday 7:00 am to Midnight) $4,000.00
All Day Rate (Friday-Saturday 7:00 am to Midnight) $5,000.00
Kitchen Usage Fee per Ballroom $60.00
Weekend Rates: Friday & Saturday (no rentals on Sunday)
Ballroom 3 (includes patio access and views)*
4 hours $450.00
Per hour thereafter $125.00
Ballroom 4 (includes patio access and views)
4 hours $450.00
Per hour thereafter $125.00
Tier 3 Groups meeting 6 or More Times per Year:
4 hours (with contract) $120.00/per ballroom per meeting
*Ballroom 3 not available as a standalone rental
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Comprehensive Fee Schedule
Description Fee
Community Center Extra Service Fees - Resident / Non - Profit
Video Projector-Note Vission 3,000 Lumens $40.00
Overhead Projector $15.00
Slide Projector $15.00
TV/VCR (or DVD) $20.00
VCR or DVD Player $10.00
Small Screen $5.00
Large Screen (8' x 10') $10.00
Large Flat Panel Monitor $25.00
Internet Access
Wireless $25.00 per day
Hard Wire $125 per day
Sound Reinforcement
Microphones
Wireless $5.00
Speaker Table* (Includes Mixing Board) $15.00 each
Conference Phone $10.00
Portable Sound System (Includes Mixing Board and/ $25.00
or Portable Speaker)
CD Player $10.00
Electricity (per booth)
110 V $15.00
220 V $40.00
Other
Easel $5.00
Papers & Markers $10.00
Portable White Board $5.00
Walker Display Board $5.00
Items for Sale
25' Extension Cord $15.00 each
Power Strip $15.00 each
Masking Tape $5.00 per roll
Miscellaneous
Dance Floor- per 3' x 3' parquet square $3.00
Staging 6' x 8" section $5.00
Piano - Tuning Extra
Upright $25.00
Grand $50.00
Coffee Service $5.00 per 8 cup pack
Community Center Extra Service Fees - Non - Resident / Commercial
Video Projector-Note Vission 3,000 Lumens $75.00
Overhead Projector $30.00
Slide Projector $30.00
27" TV $40.00
Large Flat Panel Monitor $50.00
VCR or DVD Player $20.00
Small Screen $10.00
Large Screen (8' x 10') $20.00
Large Screen Border $30.00
Internet Access
Wireless $25.00 per day
Hard Wire $125.00 per day
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Comprehensive Fee Schedule
Description Fee
Sound Reinforcement
Microphones
Wireless $15.00
Speaker Table* (Includes Mixing Board) $15.00 each
Conference Phone $20.00
Portable Sound System (Includes Mixing Board and/$50.00
or Portable Speaker)
CD Player $20.00
Electricity (per booth)
110 V $25.00
220 V $75.00
Other
Easel $10.00
Papers & Markers $20.00
Portable White Board $10.00
Walker Display Board $10.00
Items for Sale
25' Extension Cord $15.00 each
Power Strip $15.00 each
Masking Tape $5.00 each
Miscellaneous
Dance Floor- Per 3' x 3' parquet square $5.00
Staging 6' x 8" section $10.00
Piano - Tuning Extra:
Upright $50.00
Grand $100.00
Coffee Service $5.00 per (10) 8 oz cup pack
NOTE: All Rentals Are Subject To Applicable Arizona Sales Taxes
Court Fees
Non-Sufficient Funds (checks returned to Court) $29.00 per check
Public Defender Actual costs for appointed attorney
Jail Reimbursement Actual costs billed by County for jail time served
Jury Costs (assessed if jury trial canceled within Actual administrative costs
five days of trial)
Civil Traffic Default $25.00 per defaulted charge
Warrant $50.00 per warrant issued
Diversion Program Rescheduling $25.00
Court Clerk $17.00
Court User $10.00 per charge, plus surcharges
Public Records Search $2.00 per name
Copies $0.50 per page
Certified Copies $17.00
Copies of CDs $17.00
NOTE: Court fees are subject to change throughout the fiscal year in accordance with State Law and
Arizona Supreme Court Rules.
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Authorized Positions
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Authorized Positions
Position – Title 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012
Authorized Authorized Authorized Authorized Proposed
FTE FTE FTE FTE FTE
Municipal Court
Presiding Judge 1.00 1.00 1.00 1.00 1.00
Court Administrator 1.00 1.00 1.00 1.00 1.00
Senior Court Clerk 1.00 1.00 1.00 1.00 1.00
Court Clerk 2.00 2.00 2.00 2.00 2.00
Authorized FTE 5.00 5.00 5.00 5.00 5.00
Administration
Town Manager 1.00 1.00 1.00 1.00 1.00
Assistant to the Town Manager 1.00 1.00 0.00 0.00 0.00
Deputy Town Manager/Finance Director 0.00 0.00 1.00 1.00 1.00
Executive Asst to Town Mgr/Council 1.00 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00 0.00 0.00
Town Clerk 1.00 1.00 1.00 1.00 1.00
H/R Adminstrator/Risk Manager 1.00 1.00 1.00 1.00 1.00
Volunteer Coordinator 0.50 0.50 0.75 0.75 0.88
Economic Development Administrator 0.00 0.00 1.00 1.00 1.00
Public Information Officer 1.00 1.00 0.00 0.00 0.00
Community Affairs/Media Relations 0.00 0.00 1.00 0.00 0.00
I/T Coordinator 1.00 1.00 1.00 1.00 1.00
I/T Technician 0.00 0.50 0.50 0.50 0.75
I/T Intern 0.50 0.00 0.00 0.00 0.00
Finance Director 1.00 1.00 0.00 0.00 0.00
Accounting Supervisor 1.00 1.00 1.00 1.00 1.00
Financial Services Technician 0.00 0.00 1.00 1.00 0.75
Accounting Clerk 1.50 1.50 0.50 0.50 0.50
Customer Service Rep 1.00 1.00 0.50 0.50 0.70
Receptionist 0.00 0.00 0.00 0.00 0.00
Authorized FTE 13.50 13.50 13.25 11.25 11.58
Schedule of Authorized Positions
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Authorized Positions
Position – Title 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012
Authorized Authorized Authorized Authorized Proposed
FTE FTE FTE FTE FTE
Schedule of Authorized Positions
Development Services
Developmental Services Director 0.00 0.00 0.00 1.00 1.00
Public Works Director 1.00 1.00 1.00 0.00 0.00
Town Engineer 1.00 1.00 1.00 1.00 1.00
Civil Engineer 2.00 2.00 2.00 0.00 0.00
Senior Civil Engineer Inspector 1.00 0.00 0.00 0.00 0.00
Civil Engineer Inspector 1.00 2.00 1.00 1.00 1.00
Planner - Environmental (Stormwater) 0.00 1.00 1.00 1.00 1.00
Executive Assistant 1.00 2.00 2.00 1.00 1.00
Facilities Supervisor 1.00 1.00 1.00 1.00 1.00
Facilities Maintenance Tech 1.00 1.00 1.00 1.00 1.00
Maintenance/Custodial Worker 0.50 0.50 0.75 0.00 0.00
Custodian 2.00 1.50 1.50 1.25 1.25
Street Superintendent 1.00 1.00 1.00 1.00 1.00
Open Space & Landscape Spec. 1.00 1.00 1.00 1.00 0.00
Fleet Mechanic/Open Space 1.00 1.00 1.00 1.00 1.00
Traffic Signal Technician I 0.00 1.00 1.00 0.50 0.00
Traffic Signal Technician II 0.00 1.00 1.00 1.00 1.00
Street Maintenance Tech 8.00 6.00 6.00 4.00 3.00
P&Z Director 1.00 1.00 1.00 0.00 0.00
Senior Planner 1.00 1.00 1.00 1.00 1.00
Planner 2.00 1.00 0.50 0.50 0.00
GIS Technician/CAD Operator 2.00 2.00 2.00 1.00 1.00
Senior Code Enforcement Officer 1.00 1.00 0.00 0.00 0.00
Code Enforcement Officer 2.00 2.00 2.00 1.00 1.50
Planning Assistant 1.00 0.00 0.00 0.00 0.00
Chief Building Official 1.00 1.00 1.00 1.00 1.00
Plans Examiner 2.00 2.00 1.00 1.00 0.50
Building Inspector 3.00 3.00 2.00 0.00 0.00
Building Permit Technician 2.00 2.00 2.00 1.00 1.00
Authorized FTE 40.50 40.00 35.75 23.25 20.25
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Authorized Positions
Position – Title 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012
Authorized Authorized Authorized Authorized Proposed
FTE FTE FTE FTE FTE
Schedule of Authorized Positions
Community Services
Community Services Director 1.00 1.00 1.00 1.00 1.00
Recreation Supervisor 1.00 1.00 1.00 1.00 1.00
Rec. Program Coordinator 2.00 2.00 2.00 2.00 2.00
Recreation Assistant 4.00 4.00 4.00 2.35 2.45
Recreation Aide 1.00 1.00 1.00 0.00 0.00
Recreation Intern 0.50 0.50 0.50 0.00 0.00
Executive Assistant 2.00 2.00 2.00 1.00 1.00
Parks Supervisor 1.00 1.00 1.00 1.00 1.00
Park Operations Lead 3.00 4.00 3.00 3.00 3.00
Park Ranger 2.00 1.00 0.00 0.00 0.00
Groundskeeper 2.00 2.00 2.00 2.00 2.00
Customer Service Representative 1.00 1.00 0.50 0.50 0.30
Comm Ctr Director 1.00 1.00 1.00 0.00 0.00
Comm Ctr Operations Supervisor 1.00 0.00 0.00 0.00 0.00
Comm Ctr Events Coordinator 0.00 1.00 1.00 1.00 1.00
Comm Ctr Operations Coordinator 0.00 1.00 1.00 1.00 1.00
Operations Support Worker 2.00 1.50 1.50 1.50 2.00
Operations Support Assistant 0.50 0.50 0.50 0.50 0.00
Receptionist 1.00 1.00 1.00 1.00 1.00
Bartender 0.25 0.25 0.00 0.00 0.00
Senior Services Supervisor 1.00 1.00 1.00 1.00 1.00
Senior Services Activities Coordinator 0.00 0.50 0.50 0.58 0.58
HDM/Special Programs Admin 0.50 0.00 0.00 0.00 0.00
HDM Coordinator 0.50 0.50 0.50 0.75 0.75
Senior Services Assistant 0.50 0.50 0.50 0.45 0.45
Senior Aide 0.50 0.50 0.50 0.00 0.00
Driver 0.00 0.00 0.10 0.00 0.00
Authorized FTE 29.25 29.75 27.10 21.63 21.53
Total Authorized FTE 88.25 88.25 81.10 61.13 58.36
The Height of Desert Living 328
Resolution No. 2011-20
and Exhibit A
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Resolution No. 2011-20
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Resolution No. 2011-20
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Resolution No. 2011-20
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Resolution No. 2011-20
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Resolution No. 2011-20
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Resolution No. 2011-20
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Resolution No. 2011-20
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Pavement Management Map
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Pavement Maintenance Map
CIP Project S6008
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Development Services
Unfunded Maintenance &
Replacement Items
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Development Services-Unfunded Items
Development Services - Unfunded Maintenance and Replacement Items
Items in red are of higher priority.
Equipment Replacement Fund
1 FUNDING OF AN EQUIPMENT REPLACEMENT FUND AT APPROXIMATELY $75,000 PER YEAR FOR REPLACEMENT OF 75,000$
FACILITIES EQUIPMENT SUCH AS CHILLERS, COOLING TOWERS, ROOFS, HVAC SYSTEMS, ETC. THAT WILL NEED
REPLACEMENT IN THE FUTURE.
CAD/GIS
1 REPLACE 10 YEAR OLD PLOTTER WITH NEW HEWITT PACKARD T1000 PLOTTER THAT HAS SC ANNING CAPABILITES 12,000$
NOTE: APPROXIMATELY $1,000 PER YEAR IS SPENT ON PLOTTER MAINTENANCE AND $1,500 PER
PER YEAR ON SCANNING BY AN OUTSIDE VENDOR.
Community Center Building Maint./Repair
1 3 THERMO PANE WINDOWS HAVE BROKEN SEALS AND "FOG UP" BETWEEN THE PANES AND NEED TO BE REPLACED 1,700$
2 REPLACEMENT OF FAILING CARD ACCESS POWER SUPPLIES AND WORN PANIC BARS. 5,700$
POWER SUPPLIES ARE 11 YEARS OLD WITH A NORMAL LIFE SPAN OF 8 TO 10 YEARS.
3 CURRENT REPAIRS NEEDED FOR BALLROOM AIR CURTAIN WALLS 2,000$
4 AUTOMATIC SLIDING DOOR ANNUAL PREVENTATIVE MAINTENANCE & ADJUSTMENTS (2 SETS) 1,000$
5 DRIED OUT WINDOW SEALS ARE SAGGING AND FALLING OUT LETTING THE OUTSIDE AIR IN 600$
6 REPLACEMENT OF DAMAGED DOOR WEATHER SEALS DUE TO BEING HIT BY CARTS WHEN RENTERS ARE MOVING 250$
ITEMS IN AND OUT OF THE BUILDING 4 X 50 = $200
7 THERE ARE 4 AIR CURTAIN BLOWER MOTORS IN NEED OF REPLACEMENT MOTOR MOUNT BUSHINGS, ONE MOTOR 500$
NEEDS REPLACING, TWO SWITCHES NEED REPLACING
8 10 DRYWALL CORNER PROTECTION COVERS TO COVER UP DAMAGED CORNERS THAT HAVE BEEN HIT BY CARTS 1,100$
Community Center HVAC Maint./Repair
1 REPLACE HEATER CONTACTORS, COILS, CONTROL MODULES, AND MOTORIZED VALVES THAT ARE FAILING DUE TO 4,000$
BEING PAST THEIR NORMAL LIFE SPAN OF 8 TO 10 YEARS
2 REPLACE FAN COIL CHILLED WATER VALVE ACTUATORS (MOTORS) THAT ARE FAILING DUE TO BEING PAST THEIR
NORMAL LIFE SPAN OF 5 TO 7 YEARS 5,600$
Community Center Equipment Maint./Repair
1 REPLACEMENT OF AN 11 YEAR OLD COMMERCIAL ICE MAKER HEAD DUE TO EXISTING UNIT REQUIRING NUMEROUS 4,000$
SERVICE CALLS FOR BREAK DOWNS. UNIT PAST NORMAL LIFE SPAN OF 8 TO 9 YEARS
2 REPLACEMENT DOOR TO ICE BIN. EXISTING DOOR WARPED AND NOT SEALING PROPERLY. 500$
Community Center Sidewalk Repair
1 WATER COLLECTS OUTSIDE THE SENIOR SERVICES PATIO/STORAGE AREA DOOR WHEN IT RAINS CAUSING A 1,800$
SLIPPING HAZARD WHEN STAFF EXITS OR ENTERS THE BUILDING. SUGGEST INSTALLING A DRAIN GRATE TO DRAIN
WATER AWAY FROM THE DOOR.
Community Center Equipment
1 TILE-GROUT SCRUBBER TO CLEAN AND MAINTAIN FLOOR TILE AND GROUT. NORMAL MOPPING WILL NOT GET INTO 2,500$
THE GROUT TO CLEAN. ANY GROUT CLEANING IS CURRENTLY DONE BY HAND AND TIME CONSUMING. THE
TILE-GROUT SCRUBBER WILL BE UTILIZED AT THE COMMUNITY CENTER, TOWN HALL & LIBRARY.
2 WALK BEHIND BATTERY SWEEPER FOR ALL CARPETED AREAS FOR QUIET CARPET SWEEPING WHEN THE BUILDING IS 2,400$
OCCUPIED
Community Theater Building Maint./Repair
1 EXISTING FLAT ROOF (ROLLED ROOFING) ON THE MAIN THEATER BUILDING IS OVER 20 YEARS OLD AND CONSTANTLY 28,000$
HAS LEAKING ISSUES WITH RAIN. EXISTING ROOF NEEDS TO BE REMOVED AND NEW FOAM ROOF INSTALLED.
SLOPED ROOF AREAS HAVE CRACKED CLAY TILE AND THE UNDERLAYMENT IS DETERIORATED. TILES NEED TO BE
REMOVED, UNDERLAYMENT REPLACED AND NEW TILES INSTALLED.
2 CHILDREN'S THEATER ROOF IS OVER 8 YEARS OLD AND NEEDS A RECOAT OF ELASTOMERIC SEALANT 2,900$
Community Theater Electrical Repair
1 ELECTRICAL WIRING IS OVER 30 YEARS OLD. SOME EXTERIOR WIRING IS DETERIORATING AND SHORTING OUT. 2,000$
REPLACEMENT OF UNDERGROUND CONDUIT AND WIRING IS NEEDED.
2 UNDERGROUND WIRE TO A CORNER PARKING LOT LIGHT WAS PREVIOUSLY CUT WHEN TRENCHING WAS DONE 1,000$
FOR INSTALLATION OF FIRE SPRINKLER PIPING. CUT WIRE NEEDS TO BE LOCATED AND REPAIRED.
Community Theater Parking Lot Maint./Repair
1 SEAL COAT AND STRIPE PARKING LOT. ASPHALT HAS NOT BEEN SEAL COATED IN OVER 12 YEARS. 2,000$
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Development Services-Unfunded Items
Development Services - Unfunded Maintenance and Replacement Items
Items in red are of higher priority.
Fire Station No. 1 Building Maint./Repair
1 REPLACE 3 WORN OUT STEEL ENTRY DOORS, WITH HEAVY DUTY WIND RESISTANT DOORS. 4,000$
THESE DOORS ARE ORIGINAL, NOT HEAVY DUTY, AND HAVE BEEN INTERNALLY DAMAGED BY WIND GUSTS.
Fire Station No. 2 Plumbing Maint./Repair
1 REPLACEMENT OF WATER HEATER OVER 10 YEARS OLD (1 OF 2 UNITS) 900$
Fire Station No. 2 Equipment Maint./Repair
1 REPLACEMENT OF 15+ YEAR OLD REFRIGERATOR WITH AN ENERGY EFFICIENT MODEL. 800$
Kiwanis Building Maint./Repair
1 COATING OF PLYWOOD ROOF WITH 2" OF FOAM OVER NORTH BANQUET ROOM, KITCHEN, AND GARAGE 20,000$
EXISTING ROOF IS PLYWOOD COATED WITH ELASTOMERIC COATING. SUGGEST APPLYING 1" INCH OF FOAM
ROOFING TO LOWER HEAT LOAD AND ELECTRIC BILL IN THE SUMMER.
Kiwanis Building HVAC Repair
1 REPLACE 20+ YEAR OLD PACKAGE A/C UNIT FOR KITCHEN, OFFICE AND RESTROOM COOLING 4,500$
Kiwanis Building Parking Lot Maint./Repair
1 SEAL COAT AND STRIPE PARKING LOT. ASPHALT HAS NOT BEEN SEAL COATED IN OVER 12 YEARS 2,000$
Library Building Maint./Repair
1 AUTOMATIC SLIDING DOOR ANNUAL PREVENTATIVE MAINTENANCE & ADJUSTMENTS (2 SETS) 1,000$
2 REPLACEMENT OF FAILING POWER SUPPLIES AND WORN PANIC BARS. POWER SUPPLIES ARE 11 YEARS OLD WITH 3,700$
NORMAL LIFE SPAN OF 8 TO 10 YEARS.
3 REPLACEMENT OF 2 LARGE THERMO PANE WINDOW'S. THE SEAL ARE BROKEN AND THE INSIDE OF THE GLASS IS 1,400$
FOGGING UP.
4 REPLACEMENT OF DAMAGED DOOR WEATHER SEALS. 250$
Library HVAC Repair
1 REPLACE MINI-SPLIT A/C UNIT IN MUSEUM CLIMATE CONTROLLED ARTIFACT STORE ROOM 3,500$
2 REPAIRS HAVE BEEN PUT OFF DUE TO LACK OF FUNDS. MANY HEATER CONTACTORS, COILS, CONTROL MODULES, 4,000$
AND MOTORIZED VALVES ARE FAILING DUE TO BEING PAST THEIR NORMAL LIFE SPAN OF 8 TO 10 YEARS
3 DUE TO LACK OF FUNDS REPLACEMENT OF FAN COIL CHILLED WATER VALVE ACTUATORS (MOTORS) HAVE BEEN
PUT OFF. THE NORMAL LIFE SPAN OF A MOTOR IS 5 TO 7 YEARS AND SEVERAL UNITS ARE NOT OPERATING
PROPERLY (CLOSING ALL THE WAY OR NOT OPENING ALL THE WAY). THERE ARE 14 UNITS IN THE BUILDING. 3,300$
Physical Plant HVAC Repair
1 REPLACEMENT OF 11 YEAR OLD 5" DUE TO RUST THROUGH AND LEAKING. THIS PIPE SUPPLIES THE HEAT 2,800$
EXCHANGER WHICH GIVES "FREE" COOLING IN THE WINTER MONTHS.
Physical Plant Equipment
1 GOODWAY TUBE CLEANING MACHINE FOR CHILLER TUBES 2,200$
2 PURCHASE AIR COMPRESSOR FOR SERVICING/BLOWING OUT MAINTENANCE EQUIPMENT/VACUUMS. 750$
Town Hall Building Maint./Repair
1 REPLACEMENT OF BROKEN BARREL SPRING FOR ROLL UP SECURITY GATE 1ST. FLOOR GATE CANNOT BE OPENED 3,200$
BY HAND IN CASE OF LOST POWER. IDENTIFIED AS NEEDING REPAIR DURING FIRE DEPARTMENT INSPECTION.
Town Hall HVAC REPAIR
1 REPLACEMENT OF AIR HANDLER #1 TEN HP RETURN AIR FAN MOTOR DUE TO BEARING FAILURE. MOTOR CAN ONLY 2,000$
BE RUN AT 10% - 15% CAPACITY DUE TO WORN BEARINGS.
2 REPLACEMENT 2ND STAGE AIR FILTERS FOR AIR HANDLERS (TOTAL 24) 2,000$
Town Hall Painting
1 PAINT RUSTED AND PEELING STEEL SUN SHADES ON THE 2ND FLOOR EXTERIOR OF THE BUILDING. 5,000$
Town Hall Parking Lot Maint./Repair
1 SEAL COAT AND STRIPE PARKING LOT. 4,000$
Subtotal = 41,500$
Subtotal = 186,350$
Total = 227,850$
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Glossary
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Glossary
Account
A separate financial reporting unit for budgeting, management or accounting pur-
poses. All budgetary transactions, whether revenue or expenditure, are recorded in
accounts. Several related accounts may be grouped together in a fund. A list is
called a chart of accounts.
Accounting Standards
The generally accepted accounting principles (GAAP) promulgated by the Govern-
mental Accounting Standards Board (GASB) that guide the recording and reporting of
financial information by state and local governments.
Accrual Basis Accounting
A basis of accounting in which transactions are recognized at the time they are in-
curred, as opposed to when cash is received or sent.
Actual vs. Budgeted
Difference between the amounts projected (budgeted) in revenues or expenditures
at the beginning of the fiscal year and the actual receipts or expenses, which are in-
curred by the end of the fiscal year.
Ad Valorem Taxes
Commonly referred to as property taxes. The charges levied on all real, and certain
personal property according to the property’s assessed value and the tax rate. Used
as a source of monies to pay general obligation debt and to support the general
fund.
Adoption
Formal action by the Town Council, which sets the spending limits for the fiscal
years.
Appropriation
Specific amount of monies authorized by the Council for the purpose of incurring ob-
ligations and acquiring goods and services.
Arbitrage
The ability to use tax exempt proceeds and, by investing those funds in higher yield-
ing taxable securities, generate a profit to the issuer.
Assessed Valuation
A value set upon real and personal property by the Maricopa County Assessor for the
purpose of levying property taxes.
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Glossary
Asset
The resources and property of the Town that can be used or applied to cover liabili-
ties.
Audit Report
The report prepared by an auditor covering the audit or investigation of an entity’s
financial position for a given period of time, usually a year. As a general rule, the
report should include: 1) a statement of the scope of the audit; 2) explanatory com-
ments concerning exceptions from generally accepted auditing standards; 3) opin-
ions; 4) explanatory comments concerning verification procedures; 5) financial state-
ments and schedules; and 6) statistical tables, supplementary comments and recom-
mendations. The auditors signature follows 3). The Town is required to have an an-
nual audit conducted by qualified certified public accountants .
Balanced Budget
Arizona law (Title 42 Arizona Revised Statutes) requires the Town Council to annually
adopt a balanced budget by purpose of public expense. State law defines this bal-
anced budget as “the primary property tax levy, when added together with all other
available resources, must equal these expenditures.” The total of proposed expendi-
tures will not exceed the total of estimated revenues and fund balances.
Base Budget
The ongoing expense for personnel, contractual services, commodities, and the re-
placement of equipment to maintain service levels previously established by the
Council.
Bond
A written promise to pay a specified sum of money (called the principal amount) at a
specified date or dates in the future (called the maturity dates), and carrying interest
at a specified rate, usually paid periodically. The difference between a bond and a
note is that a bond is issued for a longer period and requires greater legal formality.
Bonds are primarily used to finance capital projects. The most common types of
bonds are:
General Obligation (GO) Bond: This type of bond is secured by the full faith, credit,
and taxing power of the municipality.
Revenue Bond: This type of bond is secured by the revenues from a specific source
such as gas taxes or water revenues.
Budget
A financial plan of estimated expenditures and anticipated resources adopted for a
specific period of time outlining a plan for achieving council goals and objectives.
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Glossary
Budget Amendment
A change of budget appropriation between expenditure accounts which does not
change the legal spending limit adopted by Council.
Budgetary Basis
The method used to determine when revenues and expenditures are recognized for
budgetary purposes.
Capital Budget
A spending plan for improvements to or acquisition of land, facilities and infrastruc-
ture that balances revenues and expenditures, specifies the sources of revenues, and
lists each project or acquisition. Normally a capital budget must be approved by the
legislative body. The capital budget and accompanying appropriation ordinance may
be included in a consolidated budget document that has a section devoted to capital
expenditures and another to operating expenditures. Or two separate documents
may be prepared – one for the capital budget and one for the operating budget.
Capital Improvements
Expenditures for the construction, purchase or renovation of Town facilities or prop-
erty that have a value greater than $50,000.
Capital Outlay
Expenditures resulting in the acquisition of or addition to the Town’s fixed assets.
Capital Project Funds
Capital project funds are used to account for and report financial resources that are
restricted, committed, or assigned to expenditure for capital outlays, including the
acquisition or construction of capital facilities and other capital assets. Capital pro-
jects funds exclude those types of capital related outflows financed by proprietary
funds or for assets that will be held in trust for individuals, private organizations, or
other governments.
Capital Project Carryover
An approved Capital Project that was not completed in the fiscal year and, therefore,
was budgeted again in the current fiscal year in order to finish the project.
Cash Basis
A basis of accounting in which transactions are recognized only when cash amounts
are increased or decreased.
Community Facilities District (CFD)
A separate legal entity established by the Town which allows for financing of public
improvements and services.
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Glossary
Comprehensive Annual Financial Report (CAFR)
The official annual financial report of the Town. The CAFR represents management’s
report to the Town Council, constituents, investors and creditors.
Contingency/Reserve
An amount set aside as available, with Council approval, to cover unforeseen expen-
ditures, emergency expenditures, or revenue short falls.
Debt Limit
Statutory or constitutional limit on the principal amount of debt that an issuer may
incur (or that it may have outstanding at any one time).
Debt Ratio
Total debt divided by total assets.
Debt Service
Principal and interest payments on outstanding bonds.
Debt Service Fund
One or more funds established to account for revenues used to repay the principal
and interest on debt.
Department
A functional group of the Town with related activities aimed at accomplishing a major
Town service or program.
Depreciation
An accounting transaction which spreads the purchase cost of an asset across its
useful life.
Division
A grouping of related activities within a particular department (example, Senior Ser-
vices is a division of Community Services).
Encumbrance
The formal accounting recognition of committed funds to be set aside for a future ex-
penditure. For budgetary purposes encumbrances are considered expenditures.
Estimated Revenue
The amount of projected revenue to be collected during the fiscal year.
Expenditure
If accounts are kept on the accrual basis, this term designates total charges in-
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Glossary
curred, whether paid or unpaid. If they are kept on the cash basis, the term covers
only actual disbursements for these purposes.
Expenditure Limitation
An amendment to the Arizona State Constitution that limits annual expenditures of
all municipalities. The Economic Estimates Commission, based on population growth
and inflation sets the limit. All municipalities have the option of Home Rule where
the voters approve a four-year expenditure limit based on revenues received.
Fiscal Year
Any period of twelve consecutive months establishing the beginning and the ending
of financial transactions. For the Town of Fountain Hills, this period begins July 1
and ends June 30.
Fixed Assets
Assets of a long term character which are intended to continue to be in use or kept
for more than five years and of a monetary value greater than $10,000.
Full-Time Equivalent Position (FTE)
A position converted to the decimal equivalent of a full-time position based on 2,080
hours per year. For example, a part-time typist working for 20 hours per week
would be equivalent to a 0.5 FTE.
Fund
A fiscal and accounting entity with a self-balancing set of accounts recording cash
and other financial resources.
Fund Balance
A balance or carry over that occurs when actual revenues exceed budgeted revenues
and/or when actual expenditures are less than budgeted expenditures.
General Fund
The major fund in most governmental entities. While other funds tend to be re-
stricted to a single purpose, the general fund is a catch all for general government
purposes. The General Fund contains the activities commonly associated with mu-
nicipal government, such as police and fire protection, parks and recreation.
General Obligation Bonds
Bonds that finance a variety of public projects. The repayment of these bonds is
usually made from secondary property tax revenues.
General Plan
A plan approved by the Town Council that provides the fundamental policy direction
and guidance on development decisions in the Town.
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Glossary
Governmental Funds
Governmental Funds are those through which most governmental functions of the
are recognized in the accounting period in which the fund liability is incurred, if
measurable, except for un-matured interest on general long-term debt and certain
similar accrued obligations, which should be recognized when due.
Municipal Property Corporation (MPC) Bond
Bonds that are backed by the excise taxes of the Town including local sales tax, fran-
chise tax, state shared sales tax, and auto lieu tax. The MPC is a non-profit corpora-
tion established for the purpose of issuing debt to purchase municipal facilities, which
it leases to the Town.
Objectives
A measurable output that an organization strives to achieve within a designated time
frame. The achievement of the objective advances an organization toward a corre-
sponding goal.
Operating Budget
Plans of current expenditures and the proposed means of financing them. The an-
nual operating budget is the primary means by which most of the financing activities
of the Town are controlled.
Ordinance
A formal legislative enactment by the Town Council.
Performance Based Budget
The Performance Based Budget is a customer based, performance driven, results ori-
ented budget system based on Outcome Management. Outcome Management is a
management approach that focuses on the results achieved when providing a ser-
vice.
Performance Indicators
Measurement of service performance indicators that reflect amount of money spent
on services and the resulting outcomes at a specific level of services provided.
Program
Activities performed by one or more organizational units for the purpose of accom-
plishing a function for which the Town is responsible.
Property Tax
The total property tax levied by a municipality. Arizona’s municipal property tax sys-
tem is divided into a primary and secondary tax rate. The rate is expressed as dol-
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Glossary
lars per $100 of assessed valuation.
Primary Property Tax
Arizona statute limits the primary property tax levy amount and municipalities may
use this tax for any purpose.
Resolution
A special or temporary order of the Town Council. Requires less formality than an
ordinance.
Resources
Total amounts available for appropriation including estimated revenues, bond/loan
proceeds, fund transfers, and beginning fund balances.
Revenue
Financial resources received from taxes, user charges, and other levels of govern-
ment.
Revenue Bonds
Bonds whose principal and interest are payable exclusively from earnings of a reve-
nue generating fund.
Secondary Rate
Arizona statute does not limit the secondary tax levy amount and municipalities may
only use this levy to retire the principal and interest or redemption charges on bond
debt.
Sinking Fund
A means of repaying funds that were borrowed through a bond issue. The issuer
makes periodic payments to a trustee who retires part of the issue by purchasing the
bonds in the open market.
Special Revenue Fund
Accounts for the proceeds of specific revenue sources that are legally restricted to
expenditure for specific purposes.
State-Shared Revenue
Includes the Town’s portion of state sales tax revenues, state income tax receipts,
motor vehicle in-lieu taxes.
Strategic Plan
The Strategic Plan defines the Town’s strategy, or direction, and assists Town man-
agement in making decisions on the allocation of personnel and resources.
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Glossary
Tax Levy
The total amount of the general property taxes collected for purposes specified in the
Tax Levy Ordinance.
Tax Rate
The amount of tax levied for each $100 of assessed valuation.
Transfer
Movement of resources between two funds. Example: An interfund transfer would
include the transfer of operating resources from the General Fund to the Street Fund.
User Fees
The fee charged for the direct receipt of a public service to the party or parties who
benefit from the service.
Working Capital
A financial metric which represents the amount of day-to-day operating liquidity
available. Also known as operating capital, it is calculated as current assets minus
current liabilities.
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Acronyms
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Acronyms
ACMA-Arizona City Manager’s Association
ADEQ-Arizona Department of Environmental Quality
ADOG-Association of Dog Owners Group
ADWR-Arizona Department of Water Resources
AGIC-Arizona Geographic Information Council
AICP-American Institute of Certified Planners
APA-American Planning Association
APRA-American Park & Recreation Association
APWA-American Public Works Association
ARRA-American Recovery and Reinvestment Act of 2009
ASCE-American Society of Civil Engineers
AZBO-AZ Building Officials
AZDOR-AZ Department of Revenue
AZDOT-AZ Department of Transportation
CAD-Computer Aided Design
CAFR-Comprehensive Annual Financial Report
CELA-Code Enforcement League of Arizona
CIP-Capital Improvement Program
EMCFD-Eagle Mountain Community Facilities District
FEMA-Federal Emergency Management Administration
FTE-Full Time Equivalent
GAAP-Generally Accepted Accounting Principles
GADA-Greater Arizona Development Authority
GASB-Government Accounting Standards Board
GFOA-Government Finance Officer’s Association
GIS-Geographical Information Systems
GO-General Obligation
GPEC-Greater Phoenix Economic Council
Acronyms
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Acronyms
HDM-Home Delivered Meals
HURF-Highway User Revenue Fund
ICSC-International Council of Shopping Centers
ID-Improvement District
IGA-Intergovernmental Agreement
IIP-Infrastructure Improvement Plan
IT-Information Technology
LTAP-Local Technical Assistance Program
LTAF-Local Transportation Assistance Fund
MAG-Maricopa Association of Governments’
MPC-Municipal Property Corporation
NPRA-National Park & Recreation Association
RPTA-Regional Public Transit Agency
SAC-Senior Activity Center
STORM-Stormwater Outreach for Regional Municipalities
The Height of Desert Living
Town of Fountain Hills
16705 E. Avenue of the Fountains
Fountain Hills, Arizona 85268
480-816-5100