HomeMy WebLinkAboutFY03 Adopted Budget
Town of Fountain Hills
Fountain Hills Town Council
Mayor Jon Beydler
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Jon Beydler was born in Springfield, Missouri, where he spent his first 22 years. After graduating
Cum Laude from Evangel in Springfield in 1973, he moved to Washington, D.C. to attend the
American University School of Public Affairs, where he obtained his Masters Degree in Public
Administration specializing in Urban Affairs in 1975, graduating Magna Cum Laude. Jon began his
professional career in Washington, D.C. in 1974 as a personal assistant to former Republican
Michigan Governor George Romney at the National Center for Voluntary Action. As a result of the
case studies he conducted in cities including Greenville, South Carolina; Dallas, Texas; and
Riverside, California, Jon published a book entitled “Community Needs Assessment and Goal
Setting”. Jon also served as a Staff Director of the Federal Intergovernmental Committee on
Volunteerism, and as the Director of Common Cause’s Volunteer Services in their Washington, D.C.
national headquarters.
In 1978, Kroy Industries, Inc., a graphics equipment manufacturer based in St. Paul, Minnesota, hired
and promoted Jon as branch manager in Scottsdale, where Jon led the company in sales for two years.
Three years later, Jon joined the sales team at Prime Computer, Inc., a manufacturer of super-
minicomputers and CAD/CAM technology headquartered in Boston, and attained membership in the
Million Dollar Club within a year. In 1983, the IMS Company, a division of Phoenix-based Castillo
Company, hired Jon as President, where he grew the company into a multimillion-dollar business.
Jon subsequently purchased the business and renamed it The Beydler Company, Inc.
In 1994, he formed CHERON USA, a reprographics/digital blueprint company in Phoenix, and sold it
in January 2001. In 1999, the Beydlers opened a Gallery of Fine Art and Collectibles at the Plaza
Fountainside in Fountain Hills called “Another Point of View”. In 2002, the Beydlers acquired a
ColdStone Creamery franchise also located at the Plaza Fountainside.
Jon has been active in community and government service for almost 30 years. Some of the
organizations he has been involved with over the years are: Candidate for Phoenix City Council;
Maricopa County Republican Precinct Committee; Lions Club; Proposition 300 Campaign
Committee; Phoenix Womens’ Commission; and the Phoenix East Bell Road Planning Committee.
In Fountain Hills, Jon is a member of the Arts Council, Chamber of Commerce, Noon Kiwanis, Noon
Rotary, Plaza Fountainside Merchants Association, and the Fountain Hills Leads Association Group.
Jon and his wife, Cheryl, and their daughters, Ashley Brook, 9, and Summer Sky, 3, presently reside
in SunRidge Canyon.
Town of Fountain Hills
Fiscal Year 2002-2003 Budget
Vice-Mayor Leesa Fraverd
___________________________________________________________________________
A twelve-year resident of Fountain Hills, Vice Mayor Leesa Fraverd has been active in community
service almost since the day she arrived here from her home state of Michigan. Ms. Fraverd, a cum
laude graduate, received a B.A. degree in art education from Michigan State University. She taught
art education in Charlotte and St. Joseph, Michigan. Leesa obtained a second degree after moving to
Arizona, an A.A.S. in Environmental Drafting and Design. She is currently the President of
Architectural Angles, a drafting and design firm specializing in custom home design in the northeast
valley, since 1996.
Vice Mayor Fraverd was a former Fountain Hills environmental activist, advocating sensitive and
sensible development. She was appointed to the position of Commissioner and Chair of the Fountain
Hills Planning and Zoning Commission from 1995 to 2000. Ms. Fraverd is an active member of the
Neighborhood Property Owners Committee of Architecture (since 1994) and the Fountain Hills Civic
Association.
Councilmember Mike Archambault
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Mike Archambault moved to Fountain Hills from Columbus, Ohio in 1972. He built one of the first
homes in Fountain Hills and was among the first ten families to live here. Mike worked in Fountain
Hills with his father for almost ten years under the company name of Archie’s Construction. In 1981,
he saw a need for quality cabinets in Fountain Hills and started Fountain Hills Wood Whims, Inc., a
custom cabinet shop that currently employs fifteen craftsmen. Mike and his crew have been
providing custom cabinets for Valley builders for more than 20 years.
Mike Archambault has been involved in community services since he moved here in 1972. He ran
annual “Secret Santa” programs, bringing toys to children and helping with food donations for needy
families, served as a Cub Scout and Boy Scout leader, and a Leader for Order of the Arrow,
graduating fourteen Eagle Scouts. Mike also helped with the drive to bring the first health clinic to
Fountain Hills in 1977. He served on the Church of the Ascension Committee, and with the help of
volunteers, Mike built the Church’s rectory. He also helped construct the original town library (now
the Fountain Hills Theatre) with the Contractors Association, and assisted in building the Sunset
Kiwanis clubhouse. He also served the community as President of the Fountain Hills Youth
Association, and as a member of the Sunset Kiwanis.
Mike has been married to Charla for 27 years. The Archambaults have two children, Michelle, 24,
and Eric, 21.
Town of Fountain Hills
Fiscal Year 2002-2003 Budget
Town of Fountain Hills
Councilmember John Kavanagh
___________________________________________________________________________
John Kavanagh is a seven year resident of Fountain Hills who is married to Linda and has two sons,
Jonathan and Nicholas. He is a professor of criminal justice at Scottsdale Community College and
Director of the college’s Administration of Justice Studies Program. Prior to teaching at Scottsdale
Community College, John taught at Arizona State University and spent 20 years as a police officer
with the Port Authority of New York and New Jersey Police, retiring as a detective sergeant. He also
served three years as a town council member in Lafayette, New Jersey.
John Kavanagh has a B.A. in Sociology from NYU, an M.A. in Public Administration from St. John’s
University (Queens, New York), and a Ph.D. in Criminal Justice from Rutgers University. He also
belongs to professional associations, such as the American Society of Criminology and the Arizona
Criminal Justice Educators Association.
John Kavanagh is serving or has served with the following town groups: Parks and Recreation
Commission, Community Center Advisory Committee, Vision 2000 Planning Committee, School
Board Calendar Committee, Youth Basketball League, Veterans Memorial Sitting Committee, and
the Knights of Columbus.
Councilmember Kathleen Nicola
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A long-time Arizona resident, Kathleen Connelly Nicola moved to Lake Havasu City in June 1967.
After a move to Mesa in 1985, Kathleen and her family settled in Fountain Hills in 1989. She is
married to John Nicola. Kathleen’s daughter Tonya, son-in-law Jim, and grandson Matthew reside in
Chandler.
Kathleen’s service to the Town of Fountain Hills began in 1990, when she began working for the
municipal court, after a brief period of volunteering her services. During her tenure as administrator
of the court over the following nine years, Kathleen’s extensive duties included budget preparation
and day-to-day management of the court. Kathleen’s responsibilities included the court’s compliance
with local, county and state statutes, rules and administrative orders, in addition to statistical and
financial reports.
Kathleen received a bachelor’s degree in Justice Studies from the College of Public Programs at
Arizona State University. Kathleen graduated from the Arizona School of Real Estate & Business,
and made a career change in the summer of 2000 to become a licensed real estate salesperson. Her
license currently hangs with Dominion Real Estate Partners, LLC in Fountain Hills. Education and
high levels of training are valued life achievements; therefore she continued her education to earn the
Graduate of the Realtors Institute designation and is an Accredited Buyer Representative.
As a local real estate professional, Kathleen is an active member of the Fountain Hills Chamber of
Commerce and the Scottsdale Association of Realtors. Other professional memberships she holds are
with the Arizona Association of Realtors, National Association of Realtors, and the Real Estate
Buyers Advisory Council. Local memberships include the McDowell Mountain Park Association,
the Fountain Hills Arts Council, and the Fountain Hills Democrat Club.
Town of Fountain Hills
Fiscal Year 2002-2003 Budget
Councilmember Rick Melendez
__________________________________________________________________________________________
Enrique (Rick) Melendez and his wife, Pam (an Arizona native) moved from California to the
Fountain Hills area nine years ago. He has a son, daughter, and grandchildren who reside in
California. Rick was born in El Salvador and came to the U. S. for his education. He is the only
member of his family who decided to stay in our country, although he continues to represent his
family’s business interests in Central America.
Rick’s professional business background for 35 years in the petroleum industry covered many
assignments including marketing, human resources, advertising, and public affairs. He served in
many areas of senior management. His last assignment with Atlantic Richfield Company was
Regional Manager for Public Affairs in the Western Region of the U. S. During this time, he was a
member of the negotiating team that established the Arco Arena, home of the NBA Sacramento
Kings.
In 1982, Rick was honored at the White House by President Reagan and received an award as one of
the top 20 Hispanics in the country. In 1983, California State Senate President Pro Tempore, David
Roberti, appointed Mr. Melendez to the World Trade Commission. During the next 12 years, Rick
served on this commission and was instrumental in the development of World Trade Offices in
Tokyo, Hong Kong, Mexico City, Frankfurt, and London.
Those years brought him invaluable practical and business experience, which he later used to open his
own consulting company following early retirement from Atlantic Richfield Company. His company
included clients such as ARCO, General Dynamics, The Port of Long Beach, California Steel, E&J
Gallo Winery, California Wine Institute, Sacramento Kings, Seventh Day Adventist Church,
California Judges Association, SOKA University, and many others. His firm specialized in
developing business opportunities in the areas of environmental technology, marketing, distribution
of products, and government interface on behalf of clients.
Rick also served on the Executive Committee of the California Manufacturers Association, the
Multiple Sclerosis Association Board, California Chamber of Commerce, Sacramento Blood Drive,
Sacramento Opera, and the Hispanic Chamber of Commerce. His Arizona community service
includes membership in the Maricopa County Jail Committee, Fountain Hills Charter City
Committee, Fountain Hills Law Enforcement Advisory Panel, Fountain Hills FAA Committee, and
an active member of the Scottsdale Police Department’s Chief Advisory Council.
Rick attended Loyola High School in Los Angeles and holds a B.S. in Foreign Trade from the
University of San Francisco and also earned certificates during his oil business career in Professional
Management sponsored by Stanford University and the Petroleum Educational Institute. Rick looks
forward to serving the Fountain Hills community and continuing to improve the quality of life for its
residents.
Town of Fountain Hills
Fiscal Year 2002-2003 Budget
Town of Fountain Hills
Councilmember Susan Ralphe
Council member Susan Ralphe is a Milwaukee, Wisconsin, native who grew up in Norway in
Michigan's Upper Peninsula. An alumnus of Northern Michigan University in Marquette, Michigan,
she graduated summa cum laude in 1968 with a B.S. degree in business education. She and Roger, her
husband of more than 30 years, have lived in Fountain Hills since 1993 and in Arizona since 1978.
They have two grown sons - Jason, Reno, Nevada, and Matt, Portland, Oregon.
A journalist, Ralphe covered government and consumer affairs for 15 years as a newspaper reporter
for large dailies - The Phoenix Gazette, Phoenix, Arizona, and The Duluth Herald, Duluth, Minnesota
-- and a weekly, the Hastings Star, in the Minneapolis-St. Paul, MN. area. She is the recipient of First-
Place Investigative Reporting awards for three consecutive years in statewide Minnesota Newspaper
Association contests. As a freelance writer, her articles have appeared in national magazines.
In 1994 Ralphe founded the Fountain Hills grassroots citizen group, the Committee to Preserve the
Environment (CPE), and chaired it for two years. Today more than 400 acres of town-owned washes
remain under the protection of the Watercourse Preservation and Habitat Ordinance, a CPE-sponsored
initiative approved by voters in 1996.
In the spring of 1999 she founded another local volunteer citizen group-- Save the Mountains (STM),
a coalition of organizations and individuals active in McDowell Mountain preservation and wise
mountain land-use. She stepped down as President after being elected to the Council. Ralphe is a
member of the McDowell Park Association (MPA) and for several years has been making weekly
visits to residents of a nearby nursing home.
Town of Fountain Hills
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Fiscal Year 2002-2003 Budget
Town of Fountain Hills
Town Manager
Citizens of the
Town of Fountain Hills
Mayor
and
Town Council Parks and
Recreation
Commission
McDowell
Mountain
Preservation
Commission
Board of
Adjustment
Planning and
Zoning
Commission
Town AttorneyTown Prosecutor Town Magistrate
Marshal
Department
Community
Development,
Building Safety
Town Clerk,
Administration
Parks and
Recreation Public Works
Community
Center Advisory
Commission
Community Center
Fire Department
Management Staff
Roy P. Pederson, Acting Town Manager
Department Heads
Jesse Drake, Interim Community Development Director
Cassie Hansen, Town Clerk/Director of Administration
Mark Mayer, Director of Parks and Recreation
Stuart Shoob, Town Magistrate
Todd Tate, Interim Public Safety Director
Thomas Ward, Director of Public Works
James Willers, Community Center Director
Mark Zimmerman, Assistant Fire Chief/Fire Marshal
Town of Fountain Hills
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Fiscal Year 2002-2003 Budget
Town of Fountain Hills
Table of Contents
Budget Overview ▬▬▬▬▬▬
Manager’s Message 1
Budget Process 3
Budget Schedule 7
Budget Summary ▬▬▬▬▬▬
Revenues 9
Expenditures 12
Department Budgets ▬▬▬▬▬▬
Community Center 39
Municipal Court 47
Town Council 53
Administration 57
Information Technology 69
Community Development 75
Building Safety 83
Public Works 89
Streets 97
Parks and Recreation 105
Public Safety
Marshal Department 129
Fire Department 139
Grants 145
Debt Service 147
Schedules/Summaries ▬▬▬▬▬▬
Schedule of Fountain Hills Assessed Valuation 149
Tax Levy and Tax Rate 150
Schedule of Outstanding Debt 151
Computation of Legal Debt Margin 152
General Fund Expenditure Summary 153
Schedule of Authorized Positions 154
Development Fee Expenditures 157
Miscellaneous Statistics 159
Glossary 160
Town of Fountain Hills
Fiscal Year 2002-2003 Budget
Town of Fountain Hills
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Manager’s Message ▬▬▬▬▬▬
To the Honorable Mayor and Town Council:
The budget for fiscal year 2002-2003 for the Town of Fountain Hills was submitted to the Town
Council for consideration in early June. The failure of Proposition 401 on May 21, 2002,
required the Town to assume the $2.4 million cost of providing fire protection and emergency
medical services without offsetting revenue. This is the central and overriding issue for this
budget. Staff’s efforts have been focused on presenting the Council with a balanced budget. The
Council had minor, as well as major issues, to address during the review process.
It is particularly important this year to fully understand that municipalities are funded quite
differently than private enterprise. Municipal finance is characterized by “fund budgeting” and
“fund accounting”. This means that some monies available to the Town are restricted and can
only be used for specified purposes. Some of these purposes, such as the use of gas tax revenues,
are set forth in State statute. Some revenues, such as the .04 % sales tax reserved for land
preservation and downtown development, are limited by policy of the Town Council. Other
revenues, such as development fees, are limited by a combination of Town Council policy and
State statute. There are also demands made upon Town revenues that are not discretionary such
as certain bond indentures that require payment. Therefore, while some funds in the budget
might appear to be quite “healthy”, the general fund that is responsible for many necessary Town
expenditures, can be quite “unhealthy”. This is demonstrated in this budget.
The final budget maintains most basic services, but some at reduced levels. It is important to note
that the general fund as presented includes approximately $1 million in a one-time transfer from
the County as a result of the Fire District/Town merger, and $1 million from the anticipated
settlement of the Pacific Gas & Electric litigation. These are both one-time revenues that will
not be available to finance the 2003-2004 budget.
The final budget reflects an anticipated decrease in “normal” general fund revenues for the
coming fiscal year due to the overall economic slowdown and the decline in the number of
building and construction permits. The failure to transfer the Fire District tax authority to the
Town has turned an already pessimistic outlook into a critical one. At this point in time, the
Town’s financial situation is in “intensive care” and Fountain Hills cannot remain viable as a
municipality unless something is done to finance the budget for fiscal years 2003-2004 and
beyond.
It was suggested that the Council consider some appropriate program to raise the level of public
understanding of the Town’s fiscal condition. This could be through the creation of a broadly
based citizens’ committee to develop an understanding of Town finances and to make
recommendations for the future. This future could include placing a property tax question back
on the ballot for reconsideration next May, transitioning the Rural Metro fire protection service
into subscription service as is done in Paradise Valley, or some other alternative that the citizens’
group might identify. In any case, the future of the Town is at stake unless a serious and
deliberate approach is taken by the Council to deal with the budgetary issues.
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
This budget also reflects important changes in format. They are intended to strengthen the budget
as a policy statement and communication device, to be more meaningful as a financial plan, and
to be more useful as an operational guide. Staff also plans to make the budget document
available on the Town’s website to be more readily accessible to citizens. These changes have
made the budget easier to use and understand by both the Council and the citizens. It will also
enable the Town to compete for the national award in budget presentation in a program sponsored
by the Government Finance Officers Association.
Many staff members throughout the organization have assisted in the preparation of this
document. The hard work, perseverance, and commitment of the administrative staff are
particularly appreciated.
Respectfully submitted,
Roy R. Pederson, Acting Town Manager
Town of Fountain Hills, Arizona
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Town of Fountain Hills
Budget Process
Introduction ▬▬▬▬▬▬
The budget process for the Town of Fountain Hills is designed to meet citizens’ needs for
information and input; decision makers’ needs for information and advice from citizens on their
desired blend of services; and the time line set by the State of Arizona through Arizona Budget
Law.
The information in this section is intended to help the Town Council, citizens, and staff better
understand the budget process. The question and answer format is designed to assist the reader in
finding information.
When does the “budget season” start? ▬▬▬▬▬▬
The budget process typically begins in January when the Finance Department begins to review
current levels of service, council goals and objectives, proposed capital improvements, and
financial plans.
In reality, the budget process for the Town is actually an ongoing process. Throughout the fiscal
year, citizens and staff submit suggestions for new services, regulations, funding sources, and
improved service delivery, as well as concerns to the Town Council and commissions for
discussion, study, and/or implementation. Advisory boards and commissions develop plans for
new or enhanced programs to be included in the following year’s budget proposal.
What is a budget? ▬▬▬▬▬▬
Simply stated, a budget is an annual planning tool. It identifies the Town’s work plan and
matches the financial, material, and human resources available with the requirements to complete
the work plan. It includes information about the organization and identifies the council policy
that directed the budget preparation. Although a budget is often discussed as a financial
document, the financial portion means very little without the policy and administrative
information that explains what the organization intends to do with the financial resources.
What is a fund-based budget? ▬▬▬▬▬▬
The Town’s accounts are organized on the basis of funds. Each fund is a separate entity with its
own set of self-balancing accounts comprised of its assets, liabilities, fund equity, revenues and
expenditures.
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Town of Fountain Hills
How can I find out what a department is doing? ▬▬▬▬▬▬
Departments are organizational units formed on the basis of compatible services. Departments
provide services based on departmental goals and objectives that fulfill work plans. In some
cases, a department will work within several funds. Although each of the operations in these
funds is different, they are similar enough that savings can be achieved by having people who can
share job responsibilities.
Each department prepares a budget that includes information about the organizational unit and
matches the available resources with the requirements to complete the department and fund work
plans.
Why does a town create a budget? ▬▬▬▬▬▬
All cities and towns in Arizona are required to adopt an annual budget. State law dictates that
fiscal years begin on July 1 and end on June 30. Certain parts of the budget document such as
summaries of revenues and expenditures showing two years of spending history are required by
State law.
When can a citizen have input into the budget process? ▬▬▬▬▬▬
Town staff welcomes comments and suggestions throughout the year. The final opportunity
occurs in July when the Town Council holds a public hearing on the proposed budget as
recommended through the budget hearings. This is the last opportunity a citizen has to influence
the budget process for the next fiscal year. Once the tentative budget is adopted in July, line
items can only be decreased prior to the budget’s final adoption in August.
Many revenue estimates must be made based on assumptions regarding general economic
conditions. For example, development related revenues (building permits, system development
charges, and requests for new water service connections) are all based on assumptions regarding
development forecasts for Fountain Hills during the coming year. Revenue estimates are
conservative to avoid setting expenditure budgets that will not be supported by actual revenues.
Can the budget be amended once it is adopted? ▬▬▬▬▬▬
During the fiscal year, the Town Manager may transfer appropriations between line items within
a department.
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
What basis of accounting/budgeting does the Town use? ▬▬▬▬▬▬
Governmental fund budgets (General, Special Revenue, Debt Service, Capital Projects) are
prepared on a modified accrual basis. This means that expenditures are records when the related
fund liability is incurred, and revenues are recognized only when they are measurable and
available. In all cases, when goods and services are not received by year-end, the encumbrances
lapse.
The Comprehensive Annual Financial Report (CAFR) shows the status of the Town’s finances on
the basis of “generally accepted accounting principles” (GAAP). In most cases, this conforms to
the way the Town prepares its budget. The exceptions are liabilities for compensated absences,
i.e. vacation pay, which are expected to be paid with available financial resources. The liability is
reported as accrued by employees (GAAP) as opposed to being expended when paid (Budget).
The Comprehensive Annual Financial Report shows fund expenditures and revenues on both a
GAAP basis and Budget basis for comparison purposes.
How do I get more information? ▬▬▬▬▬▬
All requests for public information in the Town of Fountain Hills are handled by the Town
Clerk’s Office. Please call (480) 837-2003 or visit the Town’s website www.fh.az.gov and click
on the Accounting Department icon.
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Budget Schedule (Fiscal Year 2002-2003)
Date___________ Action______________________________________
Feb. 11 – March 1 Department heads review their six-month budget report, and
estimate remaining expenditures for second-half of fiscal year.
A revised estimate of total expenditures for the year is submitted
to the accounting department.
February 21 Council meets and discusses budget priorities.
March 1 – March 15 Revised revenue projections for fiscal year 2001-2002,
department revised estimates of expenditures, estimated carry-
forward to be included in the fiscal year 2002-2003 budget.
March 15 – April 29 Department heads work on individual department budgets.
Budgets are zero-based. The preliminary budget presentation
should be based on maintaining a current level of service;
additional programs/projects will be prioritized and added
depending on available revenues. Revenue projections for fiscal
year 2002-2003 are prepared.
April 29 – May 22 Town Manager reviews proposed fiscal year 2002-2003 budget
with accounting, reviewing available revenues, expenditure
limitation restrictions, determining desired carry-forward; meets
with department heads to review requests.
June 14 Budget document submitted to Council for review.
June 24 - June 25 Public Council budget meetings.
July 2 Special Council meeting to adopt the tentative budget. This
meeting replaces the regular meeting that falls on the Fourth of
July holiday.
July 18 Regular council meeting cancelled (this has become an annual
practice.)
August 1 Regular council meeting – Adopt final budget.
August 15 Regular Council meeting – Adopt tax levy.
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Budget Summary
The Town budget for fiscal year 2002-2003 is $26,655,034 and represents a 30% decrease from
last year. This decrease is primarily attributed to the completion of two capital projects, the
construction of the Fountain Hills Community Center Complex, including the Library/Museum
and Community Center, and the purchase of 354 acres of open space in the McDowell
Mountains. These projects represent historical decisions made by the Mayor, Town Council and
the community.
The proposed General Fund budget is $15,077,612, a 12% decrease compared to $17,228,342 last
year. The decrease in revenues is primarily due to the decline in building permit activity and
related revenues and the decrease in the Carry Forward. The failure of the voters to approve the
$2.4 million primary property tax has required that the budget be balanced using approximately
$2.2 million of reserves and one time transfers and recoveries. The one time transfers and
recoveries will not be available next fiscal year. Due to limited resources and the desire to
maintain a minimal fund balance, all non-essential and/or capital project requests have been
removed from the budget. Current service levels for public safety, administration of Town
government, and maintenance of Town owned property are included in the operating budget.
Revenues ▬▬▬▬▬▬
General Fund
Fountain Hills’ largest, locally generated revenue is local sales tax (estimated at $4,300,000).
The Town receives 1.6 percent on all retail sales within Fountain Hills. Tax is allocated at 1.2%
for General Fund use, .1% for Downtown Development and .3% for Land Preservation. (The
dedicated sales tax is discussed further in the Excise Tax Special Revenue Fund.) Historically, a
major component of local sales tax revenues has been due to construction related activity.
However, over the last year, the construction activity in Fountain Hills has shown signs of decline
while the retail sales activity appears to be strengthening. The sales tax projection for fiscal year
2002-2003 is based on conservative economic forecasts and limited revenue growth. Retail sales
tax activity includes moderate estimates for the Fry’s grocery and Target shopping center
(scheduled to open in October 2002). The projection for construction related sales tax is based on
conservative permit activity estimates provided by Community Development.
A major portion (41%) of General Fund revenue is derived from State Shared Revenues. The
State of Arizona shares a portion of its sales, income and motor vehicle taxes with cities and
towns based on a set of population formulas established by state law. Estimates for these
revenues are annually provided by the state. The total projected revenues of $4,288,000 are
conservative estimates and are expected to decrease slightly from the prior year revised estimate.
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
GENERAL FUND RESOURCES
TOTAL $15,077,612
Carry-Forward
$2,483,712
Transfers-In
$2,207,300
Charges for Services
$255,000
Community
Center
$135,000
Licenses/Permits
$820,000
Misc.
$198,600
Taxes
$4,430,000
Fines/Forfeits
$260,000
Intergovernmental
$4,288,000
Licenses and permit revenues, specifically building permit fees, are related to the construction
market and expected to decline significantly in fiscal year 2002-2003. During the 2001-2002
budget preparation, the Town projected $1,600,000 in building permit revenue; however, a
revised estimate of $1,000,000 is anticipated. For the next fiscal year the Town expects a
continuation of the downward trend and projects only $700,000 in permit revenue. The Building
Safety Department estimates that only 150 single-family units will be constructed next year
compared to an estimated 227 during fiscal year 2001-2002.
The General Fund Carry-Forward is estimated to be $2,483,712 and is included as available
resources for next year. There are also one-time transfers totaling $2,207,300 that are expected
to be available during the upcoming year. The first transfer totaling $1,070,000 is from the
former Fountain Hills Fire District account that will be transferred to the Town after July 1, 2002.
The Town also expects to recover the $2.1 million PG&E commercial paper investment that
defaulted in January 2000. Approximately $1.0 million of those recovered funds will be used to
reimburse the General Fund for expenditures made to complete the Community Center project.
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Special Revenue Fund
In addition to the General Fund, Fountain Hills maintains several other funds that are established
for specific purposes. The Special Revenue Fund includes the Highway Users Revenue Fund
(HURF). These resources are restricted to street and highway purposes including: cost of right-
of-way acquisition, construction, reconstruction, maintenance, repair, roadside development of
Town roads, and payment of the interest and principal on highway and street bonds. Another
HURF revenue source is the Local Transportation Assistance Fund (LTAF), which is generated
by the State lottery. Statute allows that 10% of the proceeds may be used for cultural,
educational, historical, recreational or scientific facilities or programs if the state receives a
maximum distribution of $23 million. The HURF fund also includes In Lieu Payments, which
are fees that a developer or utility pays the Town for reconstructing streets that were cut during a
construction or repair project.
A new category within the Special Revenue Fund is the Excise Tax Special Revenue. When the
Council increased the sales tax rate, they dedicated .1% for Downtown Development and .3% for
Land Preservation. At the end of fiscal year 2001-2002 the designated portion of the sales tax
will be transferred from the General Fund in the amount of $1,400,000 for land preservation and
$475,000 for downtown development. These transfers provide the revenue for these funds and do
not reflect the proposed expenditures from these two funds discussed under Expenditures.
Grants are used whenever possible to supplement the Town’s General Fund and are designated
for the specific purchases for which they are awarded. All grant fund expenditures proposed for
fiscal year 2002-2003 will be covered by grant revenue except for the U.S. Department of Justice
for Community Oriented Policing (COPS). When these federal grants are awarded, the OJP
agrees to subsidize the costs for COPS officer(s) for a period of three years. At the end of three
years the officers are retained and fully funded by the Town. The COPS grant program included
in this grant (COPS V) will expire April 30, 2003, at which time all COPS officers are retained
and funded by the Town general fund.
Debt service funds provide for the payment of principal and interest on the Town’s outstanding
debt. Total debt service payments for fiscal year 2002-2003 are $2,929,929 including General
Obligation Bonds, HURF, and Improvement Districts. General Obligation debt is approved by
the voters and retired through a secondary property tax. The property tax rate that property
owners are assessed is determined by dividing the GO debt payments by the total secondary
assessed valuation for Fountain Hills. The Maricopa County 2002 assessed valuation for
Fountain Hills is $270,602,866 (a 13% increase over 2001). The estimated tax rate for 2002 is
expected to decrease from $0.5605 to $0.4458.
Other debt service payments not paid with a property tax include HURF debt which is paid
through receipts from the Highway Users Revenue Fund. The Municipal Property Corporation
(MPC) issues including the Community Center and Land Preservation bonds are repaid through a
portion of the Local Sales Tax proceeds. The Cottonwoods Improvement District and Eagle
Mountain Community are Special Districts that are levied by the County through the secondary
property tax.
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Expenditures ▬▬▬▬▬▬
GENERAL FUND EXPENDITURES
TOTAL $15,077,612
Town Council
0%
Community Center
4%
Municipal Court
2%
Year End Fund Balance
7%
Transfers (In)/Out
7%
Contingency
0%
Fire Department
16%
Marshal Department
18%
Parks
6%
Recreation
5%
Public Works
8%
Community Development
3%
Building Safety
3%
Information Technology
1%
Administration
20%
General Fund ▬▬▬▬▬▬
The General Fund expenditures for fiscal year 2002-2003 are $14,072,819 including the transfer
to the Excise Tax Special Revenue Fund and a $50,000 contingency. The Fund Balance at the
end of fiscal year 2002-2003 is estimated to be $1,004,800. The budget assumes that most vacant
staff positions will be not be filled (with the exception of the Town Manager), levels of service
will be maintained and requests for capital purchases will be postponed. Staff also used a zero-
based approach to the operating budget, which resulted in overall reductions in most department
budgets.
The General Fund budget reflects two organizational changes that occurred in fiscal year 2001-
2002. The most significant change was the formation of a Fountain Hills Municipal Fire
Department. Prior to 2001-2002 the fire protection and emergency medical services were
provided by the Fountain Hills Volunteer Fire District and funded through secondary property
taxes. The proposed budget provides for municipal fire protection and emergency medical
services and includes a budget of $2,361,270. The major portion of this budget is for the annual
contract with Rural Metro Corporation ($2,275,700). The second organizational change was the
consolidation of the Engineering and Public Works Departments. The two departments were
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
combined into one called Public Works that is responsible for all engineering and public work
related activities, including staff.
Compensation and Benefits
Except for the Street Department, the salaries and benefits of all Town employees are funded
through the General Fund. The Street Department is funded through the Highway User Revenue
Fund. Salaries include wages, overtime, vacation pay and merit. Benefits include health
insurance, employer taxes, disability and retirement contributions. The total salaries and benefits
proposed for fiscal year 2002-2003 is $5,017,734, a 12% increase over last year’s budget. One
new position, specified as undesignated, was added to the Administration Department at the
request of the Council.
The Town underwent a compensation and classification study in fiscal year 2001-2002. The
study was presented to the Council and resulted in adjustments to the pay ranges for most
employees. However, due to budget limitations, the recommendation for employee merit raises
has been reduced from 4.5% to 2%.
The Town is also dealing with the increased cost of medical insurance for its employees. The
costs continue to escalate, causing the Town and the employees to pay more for health coverage.
The approximate 69% increase in premiums last fiscal year prompted the Town to solicit bids
from other health care providers. Unfortunately, no other providers were willing to submit bids
to Fountain Hills. Through negotiations with the current provider the Town was offered
assurance that the next increase scheduled for January 2003 would take into consideration the
previous increase. A provision has been included in the budget for a 10% increase. Town staff
will be exploring other alternatives to keep the cost to the Town as low as possible.
Contractual Services
The Town contracts with outside professionals for recreational programs, police protection
(Maricopa County Sheriffs Office at $1,509.700), consulting/legal fees, auditing services,
engineering/inspection fees and contributions to special programs. The new municipal Fire
Department includes a contract with Rural Metro Corporation for fire protection and emergency
medical services ($2,275,700). Excluding the Fire Department expenditure, contractual services
would reflect an overall decrease, primarily in the area of outside design, engineering and
inspection fees.
Repairs and Maintenance
Repairs and maintenance includes the annual landscape maintenance contracts, equipment and
vehicle repairs, facilities maintenance (custodial, building maintenance, etc.). Per the Council
request to submit a “bare bones” budget, this category has been reduced to the minimum required
to safely maintain Town-owned facilities and equipment. Maintenance of the Town’s 121 acres
of parks, as well as medians, dams and washes is solicited through a bid process to obtain the
most competitive price for the Town.
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Supplies and Services
Supplies and services include operational costs such as rent, electricity, utilities, insurance, etc.
for Town Hall and other Town owned buildings (Kiwanis, Library/Museum, fire stations, etc.).
Rent ($620,300), electricity ($442,000) and insurance ($194,000) make up the largest portion of
supplies and services. Other items in this category are office supplies, gas and oil, postage, travel
and communications.
Capital Outlay
The only capital items included in the budget for next fiscal year are allocations for the new
Community Center and the Marshals Department. The Fountain Hills Civic Association has been
very successful in raising approximately $120,000 in contributions that can be used in the next
fiscal year specifically for furniture, fixtures and equipment for the facility. The Marshals
Department was granted the purchase of portable radios that will be compatible with the
Maricopa County Sheriff’s Office and allow direct communication between the two agencies.
Transfers
In prior years the Town’s General Fund has allocated a portion of its revenues to the Highway
Users Revenue Fund to help offset the costs of maintaining the community roads. However, a
General Fund transfer is not being proposed this fiscal year. A transfer will be required to move
the dedicated land preservation (.3%) and downtown development (.1%) portion of the local sales
tax receipts to the Excise Tax Special Revenue Fund. The Council may allocate these funds
according to the provisions set forth in Ordinance 00-12. A copy of the ordinance is included in
the appendices.
Reserves
A $50,000 contingency has been included for undesignated items that the Council may wish to
fund throughout the year.
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Special Revenue Funds ▬▬▬▬▬▬
The Highway User Revenue Fund, Grant Fund, and Excise Tax Fund are considered special
revenue funds dedicated for specific purposes. The HURF fund can only be used for road
maintenance, construction, etc. The proposed grants will be used to purchase fire equipment
(FEMA), Concerts in the Park (Arizona Commission on the Arts) and continued funding for the
COPS (Community Oriented Policing) federal grant. The RPTA (Regional Public Transportation
Authority) grant can be used for any transportation related activity. Staff is proposing to use this
grant for funding the Red Cross Transportation Services and the new Transfare program. The
Transfare program will provide subsidized taxi services to senior citizens to travel within
Fountain Hills and to the Mayo Clinic.
Expenditures from the Excise Tax Special Revenue fund are restricted for land preservation and
downtown development. Debt service payments for the Municipal Property Corporation (MPC)
portion of the mountain preservation purchase will be made out of this fund, freeing up general
fund revenues ($472,300 FY2001-2002 and $605,000 FY2002-2003). The downtown
development expenditure, previously referred to as the Downtown Partnership, was formerly
included in the general fund’s administration budget. Only $50,000 has been spent of the
$282,000 budgeted in fiscal year 2001-2002. These expenditures, as well as the $175,000
proposed for fiscal year 2002-2003, will now be made from the downtown development fund. If
these expenditures are approved, the projected fund balance at the end of fiscal year 2002-2003 is
estimated to be $1,647,700.
The Debt Service Funds provide for the payment of principal and interest on the Town’s general
obligation bonds for the retirement of debt. A schedule of outstanding debt is included in the
Schedules/Summaries section.
The Development Fees Fund is a restricted fund and may only be spent with Council approval.
The restrictions are detailed in Ordinances 00-21 through 00-26 that state, “expenditures cannot
be appropriated for funding maintenance or repair of public facilities nor operational or personnel
expenses associated with the provision of the public facility”. However, the Council can make
appropriations to finance public facilities and public facility expenditures, and capital
expenditures related to maintaining the level of service standards for existing Town residents
(streets). This budget includes expenditures from the Street Department, Parks and Recreation,
and General Government Development Fee Funds. A list of public facility projects that are
anticipated to be funded with development fees is included in the Schedules/Summaries section.
During fiscal year 2001-2002 the Capital Project Fund had two projects. The first project was
the completion of the Library/Museum that began construction in June 2000. The Library was
completed in September 2001 and joins the Community Center as the anchor for the future
downtown area. The second project was the purchase of the 354-acre McDowell Mountain
Preserve that was approved by the voters in 1997. The Community Center project was completed
with General Fund resources due to the PG&E default on $2.1 million in construction funds.
However, during the last stages of the budget preparation, there were strong indications that the
Town may recover most of the funds. These funds must be deposited into the Capital Projects
Fund to be used for their original purpose, in this case the construction of the Community Center.
However, the covenant allows for the reimbursement to the General Fund for any expenditure
used in the construction. This amount, approximately $1,000,000, is included in the General
Fund as a transfer-in.
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
The estimated remaining balance of $1,400,000 can be used to make the debt service payment on
the Community Center MPC. Satisfying the debt service, $362,500 for fiscal year 2001-2002 and
$382,500 for fiscal year 2002-2003, will leave a projected fund balance of $700,000.
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
General Fund Summary
4/30/2002 2001-2002 2001-2002 2002-2003
Year-to-Date Budget Rev. Estimate Budget
REVENUES
State Sales Tax 1,155,447 1,617,000 1,578,000 1,500,000
State Revenue Sharing 1,759,633 2,110,200 2,110,200 2,100,000
Vehicle License Tax 552,083 630,000 650,000 660,000
Fire Insurance Premium Tax 0 0 0 28,000
Local Sales Tax 3,345,904 4,500,000 4,350,000 4,300,000
Business License Fees 72,988 80,500 80,500 65,000
Building Permits 840,340 1,600,000 1,000,000 700,000
Court Fines & Fees 214,270 312,700 280,000 260,000
Animal License Fees 20,652 23,600 23,600 25,000
CCEF Revenue 8,831 6,000 8,850 0
Rezoning/Variance/Special Use 14,947 15,000 15,900 15,000
Improvement Plan Review Fee 25,400 30,000 25,400 15,000
Encroachment Permit Fees 174,643 90,000 181,700 50,000
Subdivision Fees 28,475 15,000 35,000 15,000
Franchise Fees 94,728 130,000 130,000 130,000
Parks & Recreation User Fees 160,085 187,300 188,000 190,000
Rental 55,059 20,700 70,000 100,000
Lease Payment 30,255 36,600 36,600 36,600
Bar Sales/Commission 33,679 0 40,000 35,000
Interest/Investment Income 120,491 350,000 175,000 150,000
Miscellaneous 18,092 12,000 240,640 12,000
TOTAL CURRENT REVENUE $8,726,002 $11,766,600 $11,219,390 $10,386,600
Transfer from County 0 0 0 1,070,000
Transfer from Development Fees 266,450 137,300
Transfer from MPC (BNY)1,000,000
Carry Forward 4,710,061 5,461,742 4,710,061 2,483,712
TOTAL AVAILABLE $13,436,063 $17,228,342 $16,195,901 $15,077,612
EXPENDITURES:
Salaries and Benefits 3,508,383 4,474,448 4,330,378 5,017,734
Contractual Services 2,490,367 3,683,350 2,938,150 5,035,900
Repairs & Maintenance 701,381 1,053,065 784,775 934,525
Supplies and Services 1,276,802 1,898,690 1,565,906 1,913,160
Capital Outlay 1,038,434 1,644,875 1,068,480 194,000
Transfers Out:
Street Department 400,000 556,150 685,000 0
MPC 392,000 214,500
Fountain Park 1,000,000
Land Preservation Fund 0 725,000 1,400,000 806,250
Downtown Development Fund 0 0 425,000 268,750
TOTAL EXPENDITURES/USES $9,415,367 $15,427,578 $13,412,189 $14,170,319
RESERVES:
Contingency 32,548 50,000 50,000 47,500
Undesignated 210,000 1,500,764 250,000
Police Dept. Capital Reserve 0 250,000 0 0
TOTAL RESERVES $242,548 $1,800,764 $300,000 $47,500
Fund Balance $3,778,149 $0 $2,483,712 $859,793
TOTAL $13,436,063 $17,228,342 $16,195,901 $15,077,612
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Street Fund Summary
Year-to-Date Budget Rev. Estimate Dept. Request
REVENUE:
Highway User 827,644 1,200,000 1,200,000 1,310,000
LTAF 107,735 110,000 110,100 110,000
FEMA Hazard Mitigation 0 0 0 0
Interest 6,217 0 8,000 2,000
Charges for Svcs/In Lieu Pmts 22,274 40,000 25,000 20,000
Misc. Income 0 500 0 0
TOTAL CURRENT REVENUE $963,870 $1,350,500 $1,343,100 $1,442,000
Transfer from General Fund 400,000 556,150 685,000 0
Transfer from Development Fees 0 0 0 245,800
Transfer from Cottonwoods ID 0 3,200 3,200 3,200
Carry Forward 9,006 23,437 9,006 6
TOTAL AVAILABLE $1,372,876 $1,933,287 $2,040,306 $1,691,006
EXPENDITURES:
Salaries and Benefits 509,093 669,246 627,150 638,346
Contractual Services 8,750 28,650 29,150 31,300
Repairs and Maintenance 885,931 849,900 1,021,500 684,600
Supplies and Services 163,054 197,500 189,200 194,200
Capital Outlay 29,222 53,000 38,300 15,000
Debt Retirement 101,250 135,000 135,000 126,000
TOTAL CURRENT EXPENDITURE $1,697,300 $1,933,296 $2,040,300 $1,689,446
Revenue Over/(Under) Expenditures (324,424)(9)6 1,560
TOTAL $1,372,876 $1,933,287 $2,040,306 $1,691,006
4/30/2002 2001-2002 2001-2002 2002-2003
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Grants Funds Summary
Year-to-Date Budget Rev. Estimate Dept. Request
REVENUE:
Fountain Park - Phase II 0 237,300 0 0
Az. Commission on the Arts 2,500 2,500 2,500 4,000
FEMA - Fire Dept.0 0 0 83,000
RPTA 54,461 0 65,000 75,000
DPS Gang Int. Task Force 16,670 45,800 16,670 0
Undesignated Grant Requests 0 500,000 0 750,000
US Dept Justice Comm.Policing 170,250 175,656 175,656 28,900
General Fund Matching Funds Trsfr 0 1,000,000 0 0
TOTAL AVAILABLE $243,881 $1,961,256 $259,826 $940,900
EXPENDITURES:
Fountain Park - Phase II 0 1,237,300 0 0
Az Commission on the Arts 2,500 2,500 2,500 4,000
FEMA - Fire Dept.0 0 0 83,000
RPTA 54,461 0 65,000 75,000
DPS Gang Int. Task Force 16,231 45,800 16,670 0
US Dept Justice Comm.Policing 172,669 175,656 175,656 28,900
Misc. Grant Expenditures 0 500,000 0 750,000
TOTAL EXPENDITURES $245,861 $1,961,256 $259,826 $940,900
Contingency (1,980)0 0 0
TOTAL $243,881 $1,961,256 $259,826 $940,900
4/30/2002 2001-2002 2001-2002 2002-2003
Fiscal Year 2002-2003 Budget
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Debt Retirement – HURF/GO Bonds
Year-to-Date Budget Rev. Estimate Dept. Request
REVENUE:
Property Tax Revenue:
General Obligation Bonds 1,221,270 1,379,000 1,516,700 1,250,000
Other Debt Retirement Issues:
HURF Street Paving Transfers 101,250 136,650 136,650 126,000
Cottonwoods Improvement District 0 4,500 4,500 4,500
Mountain Preserve/MPC 0 725,000 1,400,000 605,000
Interest Earnings 627 1,000 1,000 2,650
TOTAL REVENUES $1,323,147 $2,246,150 $3,058,850 $1,988,150
Carry Forward 188,600 238,600
TOTAL AVAILABLE $1,323,147 $2,434,750 $3,058,850 $2,226,750
EXPENDITURES:
General Obligation Bonds:
Bond Payment - GO 96,735 339,000 339,000 354,000
Bond Payment - Lakeside 33,500 142,000 142,000 137,500
Bond Payment - Library/Museum 98,413 397,000 397,000 385,000
Bond Payment - Mtn Preserve GO 0 640,000 401,100 513,500
Special Districts/MPC Debt Service:
Bond Payment - HURF 19,811 136,650 136,650 126,000
Bond Payment - Cottonwoods Impr. Dis 0 4,500 4,500 4,500
Bond Payment - Mtn Preserve MPC 120,931 725,000 1,400,000 605,000
TOTAL EXPENDITURES $369,390 $2,384,150 $2,820,250 $2,125,500
Carry Forward 953,757 50,600 238,600 101,250
TOTAL AVAILABLE $1,323,147 $2,434,750 $3,058,850 $2,226,750
4/30/2002 2001-2002 2001-2002 2002-2003
Fiscal Year 2002-2003 Budget
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Excise Tax Special Revenue
REVENUES:
Land Preservation 0 0 764,760 806,250
Downtown Development 0 0 263,250 268,750
TOTAL REVENUES $0 $0 $1,028,010 $1,075,000
Carryforward-Preservation 0 0 635,240 927,700
Carryforward-Downtown 211,750 425,000
TOTAL AVAILABLE $0 $0 $1,875,000 $2,427,700
EXPENDITURES:
Land Preservation 0 0 472,300 605,000
Downtown Development 50,000 0 50,000 175,000
TOTAL EXPENDITURES $50,000 $0 $522,300 $780,000
Contingency-Preservation 927,700 1,128,950
Contingency-Downtown 00425,000 518,750
TOTAL AVAILABLE $50,000 $0 $1,875,000 $2,427,700
4/30/2002 2001-2002 2001-2002 2002-2003
Year-to-Date Budget Rev. Estimate Dept. Request
Fiscal Year 2002-2003 Budget
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Development Fees
Interest 0 100 350
Carryforward 960 0 960 14,560
TOTAL $10,554 $0 $14,560 $23,070
Street Department Development Fees 121,249 0 165,000 80,835
Interest 0 1,000 3,400
Carryforward 13,742 0 13,742 179,742
TOTAL $134,991 $0 $179,742 $263,977
Parks & Recreation Development Fees 133,340 0 195,000 288,150
Interest 0 1,100 4,500
Carryforward 33,900 0 33,900 149,050
TOTAL $167,240 $0 $230,000 $441,700
Open Space Development Fees 149,702 0 200,000 320,790
Interest 0 1,200 47,000
Carryforward 37,740 0 37,740 238,940
TOTAL $187,442 $0 $238,940 $606,730
General Government Development Fees 143,057 0 200,000 118,830
Interest 0 900 4,200
Carry Forward 13,980 0 13,980 29,380
TOTAL $157,037 $0 $214,880 $152,410
TOTAL AVAILABLE 657,264 0 878,122 1,487,887
EXPENDITURES:
Marshal Department Fees 0 0 0 21,660
Street Department Fees 0 0 0 245,835
Parks & Recreation Fees 0 0 80,950
Open Space Fees 0 0 0 15,000
General Government Fees 0 0 185,500 137,300
TOTAL EXPENDITURES $0 $0 $266,450 $419,795
Contingency 657,264 0 611,672 1,068,092
TOTAL AVAILABLE 657,264 0 878,122 1,487,887
4/30/2002 2001-2002 2001-2002 2002-2003
Year-to-Date Budget Rev. Estimate Dept. Request
Marshal Department Development Fee
REVENUES:
s 9,594 0 13,500 8,160
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Town of Fountain Hills
Eagle Mountain Community Facilities District
Investment Earnings 0 0 0 0
TOTAL REVENUES 485,850 350,000 490,000 490,000
Carryforward 0 11,650 646,529 818,179
TOTAL AVAILABLE 485,850 361,650 1,136,529 1,308,179
EXPENDITURES:
Debt Service 156,675 313,350 313,350 453,350
Trustee Fees 5,000 5,000 5,000 5,000
Misc. Fees/Expenses 0 0 0
TOTAL EXPENDITURES 161,675 318,350 318,350 458,350
Carryforward 43,300 818,179 849,829
TOTALS 161,675 361,650 1,136,529 1,308,179
4/30/2002 2001-2002 2001-2002 2002-2003
get Rev. Estimate Dept. Request
Property Tax Revenue 485,850 350,000 490,000 490,000
Annual Statement of Estimates of Expenses
Year-to-Date Bud
REVENUE:
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Cottonwoods Maintenance District
EXPENDITURES:
Maintenance Costs 3,200 3,200 3,200
TOTAL EXPENDITURES 3,200 3,200 3,200
2001-2002 2001-2002 2002-2003
Budget Rev. Estimate Budget
EVENUE:
aintenance District Revenue 3,200 3,200 3,200
3,200 3,200 3,200
Annual Statement of Estimates of Expenses
R
M
TOTAL REVENUES
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Total Revenue Sources
4/31/2002 2001-2002 2001-2002 2002-2003
Year to Date Budget Revised Est.Proposed
ource of Revenues
ENERAL FUND
ntergovernmental
State Sales Tax $1,155,447 $1,617,000 $1,578,000 $1,500,000
State Income Tax $1,759,633 $2,110,200 $2,110,200 $2,100,000
Vehicle License Tax $552,083 $630,000 $650,000 $660,000
$0 $0 $0 $28,000
$3,467,163 $4,357,200 $4,338,200 $4,288,000
axes
Local Sales Tax $3,345,904 $4,500,000 $4,350,000 $4,300,000
Franchise Tax $94,728 $130,000 $130,000 $130,000
Total Taxes $3,440,632 $4,630,000 $4,480,000 $4,430,000
Charges for Services
Parks & Rec User Fees $160,085 $187,300 $188,000 $190,000
Encroachment Permit Fee $174,643 $90,000 $181,700 $50,000
Subdivision Fees $28,475 $15,000 $35,000 $15,000
Total Charges for Services $363,203 $292,300 $404,700 $255,000
Licenses and Permits
Animal License Fees $20,652 $23,600 $23,600 $25,000
Business License Fees $72,988 $80,500 $80,500 $65,000
Building Permit Fees $840,340 $1,600,000 $1,000,000 $700,000
Rezoning/Variance Fees $14,947 $15,000 $15,900 $15,000
Improvement Plan Review Fee $25,400 $30,000 $25,400 $15,000
Total Licenses and Permits $974,327 $1,749,100 $1,145,400 $820,000
Fines and Forfeitures
Court Fines $214,270 $312,700 $280,000 $260,000
JCEF/CCEF Revenue $8,831 $6,000 $8,850 $0
Total Fines and Forefeitures $223,101 $318,700 $288,850 $260,000
Community Center
Rental Fees $55,059 $20,700 $70,000 $100,000
Bar Sales/Commission $33,679 $0 $40,000 $35,000
Total Community Center $88,738 $20,700 $110,000 $135,000
Miscellaneous
Leases $30,255 $36,600 $36,600 $36,600
Interest on Investments $120,491 $350,000 $175,000 $150,000
Miscellaneous $18,092 $12,000 $240,640 $12,000
Total Miscellaneous $168,838 $398,600 $452,240 $198,600
Transfer from County $0 $0 $0 $1,070,000
Transfer from Development Fees $0 $0 $266,450 $137,300
Transfer from MPC (BNY)$0 $0 $0 $1,000,000
Carry-In Balance $4,710,061 $5,461,742 $4,710,061 $2,483,712
TOTAL GENERAL FUND $13,436,063 $17,228,342 $16,195,901 $15,077,612
S
G
I
Fire Insurance Premium Tax
Total Intergovernmental
T
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Total Revenue Sources
4/31/2002 2001-2002 2001-2002 2002-2003
Year to Date Budget Revised Est.Proposed
Source of Revenues
SPECIAL REVENUE FUNDS
Highway Users Revenue Funds
Highway Users $827,644 $1,200,000 $1,200,000 $1,310,000
Local Transportation (LTAF)$107,735 $110,000 $110,100 $110,000
In Lieu Payments $22,274 $40,000 $25,000 $20,000
Interest $6,217 $0 $8,000 $2,000
Miscellaneous $0 $500 $0 $0
Carry Forward $9,006 $23,437 $9,006 $6
Transfers In $400,000 $559,350 $688,200 $249,000
Total Highway Users Revenue Fund $1,372,876 $1,933,287 $2,040,306 $1,691,006
Excise Tax Special Revenue
Land Preservation $0 $0 $764,760 $806,250
Downtown Development $0 $0 $263,250 $268,750
Carry Forward $0 $0 $846,990 $1,352,700
Total Excise Tax Special Revenue $0 $0 $1,875,000 $2,427,700
Grants
COPS Universal $170,250 $175,656 $175,656 $28,900
Heritage $0 $237,300 $0 $0
AZ Commission on the Arts $2,500 $2,500 $2,500 $4,000
Gang Task Force (GETUM)$16,670 $45,800 $16,670 $0
FEMA - Fire Department $0 $0 $0 $83,000
RPTA (Transit Grant)$54,461 $0 $65,000 $75,000
Miscellaneous Grants $0 $500,000 $0 $750,000
Transfers In/(Out)$0 $1,000,000 $0 $0
Total Grants $243,881 $1,961,256 $259,826 $940,900
TOTAL SPECIAL REVENUE FUNDS $1,616,757 $3,894,543 $2,300,132 $5,059,606
DEBT SERVICE FUNDS
General Obligation Bonds
Secondary Property Tax $1,221,270 $1,379,000 $1,516,700 $1,250,000
Interest $627 $1,000 $1,000 $2,650
Carryforward $0 $188,600 $0 $238,600
Total General Obligation Bonds $1,221,897 $1,568,600 $1,517,700 $1,491,250
HURF Street Paving Transfers $101,250 $136,650 $136,650 $126,000
Eagle Mountain CFD $485,850 $361,650 $1,136,529 $1,308,179
Cottonwoods Improvement District $0 $4,500 $4,500 $4,500
TOTAL DEBT SERVICE FUNDS $1,808,997 $2,071,400 $2,795,379 $2,929,929
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Total Revenue Sources
4/31/2002 2001-2002 2001-2002 2002-2003
Year to Date Budget Revised Est.Proposed
Source of Revenues
DEVELOPMENT FEES
Marshal Department Development Fees $9,594 $0 $13,500 $8,160
Interest $0 $0 $100 $350
Carry Forward $960 $0 $960 $14,560
Total Marshal Department $10,554 $0 $14,560 $23,070
Street Department Development Fees $121,249 $0 $165,000 $80,835
Interest $0 $0 $1,000 $3,400
Carry Forward $13,742 $0 $13,742 $179,742
Total Street Department $134,991 $0 $179,742 $263,977
Parks & Recreation Development Fees $133,340 $0 $195,000 $288,150
Interest $0 $0 $1,100 $4,500
Carry Forward $33,900 $0 $33,900 $149,050
Total Parks & Recreation $167,240 $0 $230,000 $441,700
Open Space Development Fees $149,702 $0 $200,000 $320,790
Interest $0 $0 $1,200 $47,000
Carry Forward $37,740 $0 $37,740 $238,940
Total Open Space $187,442 $0 $238,940 $606,730
General Government Development Fees $143,057 $0 $200,000 $118,830
Interest $0 $0 $900 $4,200
Carry Forward $13,980 $0 $13,980 $29,380
Total General Government $157,037 $0 $214,880 $152,410
TOTAL DEVELOPMENT FEES $657,264 $0 $878,122 $1,487,887
CAPITAL PROJECTS FUND
Community Center MPC $0 $0 $362,500 $2,100,000
Land Preservation $13,826,973 $13,700,000 $13,826,973 $0
Library Museum $1,530,431 $1,422,500 $1,530,431 $0
TOTAL CAPITAL PROJECTS FUND $15,357,404 $15,122,500 $15,719,904 $2,100,000
TOTAL ALL FUNDS $32,876,485 $38,316,785 $37,889,438 $26,655,034
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Total Expenditures
4/31/2002 2001-2002 2001-2002 2002-2003
Year to Date Budget Revised Est.Proposed
Fund/Department
GENERAL FUND
Community Center $1,027,642 $1,441,658 $1,239,850 $660,704
Municipal Court $268,681 $330,650 $324,256 $327,470
Town Council $69,766 $104,660 $91,160 $62,160
Administration $2,408,207 $3,854,100 $2,754,950 $3,003,400
Information Technology $160,236 $301,190 $198,900 $184,555
Community Development $284,465 $406,080 $337,250 $409,510
Building Safety $437,619 $609,050 $516,700 $501,700
Public Works $928,826 $1,546,940 $1,132,680 $1,205,200
Recreation $616,660 $746,940 $738,758 $742,850
Parks $779,836 $2,128,770 $900,435 $830,620
Marshal Department $2,107,351 $2,676,390 $2,612,450 $2,658,380
Fire Department $0 $0 $0 $2,361,270
Transfers (In)/Out $400,000 $1,281,150 $2,510,000 $1,075,000
Contingency $242,548 $1,800,764 $300,000 $50,000
Year End Fund Balance $3,667,929 $0 $2,483,712 $1,004,793
TOTAL GENERAL FUND $13,399,765 $17,228,342 $16,141,101 $15,077,612
SPECIAL REVENUE FUNDS
Highway Users $1,697,300 $1,933,287 $2,040,306 $1,691,006
COPS Universal $172,669 $175,656 $175,656 $28,900
Heritage $0 $1,237,300 $0 $0
AZ Commission on the Arts $2,500 $2,500 $2,500 $4,000
Gang Task Force (GETUM)$16,231 $45,800 $16,231 $0
FEMA - Fire Department $0 $0 $0 $83,000
RPTA (Transit Grant)$54,461 $0 $65,000 $75,000
Miscellaneous Grants $0 $500,000 $0 $750,000
Total Grants 1,943,161 3,894,543 2,299,693 2,631,906
Excise Tax Special Revenue
Land Preservation $0 $0 $472,300 $605,000
Downtown Development $50,000 $0 $50,000 $175,000
Year End Fund Balance $0 $0 $1,352,700 $1,647,700
otal Excise Tax Special Revenue $50,000 $0 $1,875,000 $2,427,700
OTAL SPECIAL REVENUE FUNDS $1,993,161 $3,894,543 $4,174,693 $5,059,606
EBT SERVICE FUNDS
eneral Obligation Bonds
Bond Payment - GO $96,735 $339,000 $339,000 $354,000
Bond Payment - Lakeside $33,500 $142,000 $142,000 $137,500
Bond Payment - Library/Museum $98,413 $397,000 $397,000 $385,000
Bond Payment - Mtn Preserve GO $0 $640,000 $401,100 $513,500
Year End Fund Balance $953,757 $50,600 $238,600 $101,250
otal General Obligation Bonds $1,182,405 $1,568,600 $1,517,700 $1,491,250
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Town of Fountain Hills
Total Expenditures
4/31/2002 2001-2002 2001-2002 2002-2003
Year to Date Budget Revised Est.Proposed
Fund/Department
Special Districts/MPC Debt Service:
Bond Payment - HURF $19,811 $136,650 $136,650 $126,000
Eagle Mountain CFD $161,675 $361,650 $1,136,529 $1,308,179
Bond Payment - Cottonwoods ID.$0 $4,500 $4,500 $4,500
Total Special District Debt Service $181,486 $502,800 $1,277,679 $1,438,679
TOTAL DEBT SERVICE FUNDS $1,363,891 $2,071,400 $2,795,379 $2,929,929
DEVELOPMENT FEES
Marshal Department Development Fees $0 $0 $0 $0
Total Marshal Department $0 $0 $0 $0
Street Department Development Fees $0 $0 $0 $245,835
Total Street Department $0 $0 $0 $245,835
Parks & Recreation Development Fees $0 $0 $80,950 $0
Total Parks & Recreation $0 $0 $80,950 $0
Open Space Development Fees $0 $0 $0 $15,000
Total Open Space $0 $0 $0 $15,000
General Government Development Fees $0 $0 $185,500 $137,300
Total General Government $0 $0 $185,500 $137,300
Year End Fund Balance Dev Fees $657,264 $0 $611,672 $1,089,752
TOTAL DEVELOPMENT FEES $657,264 $0 $878,122 $1,487,887
CAPITAL PROJECTS FUND
Community Center MPC $0 $0 $362,500 $1,400,000
Land Preservation $13,400,262 $13,700,000 $13,400,262 $0
Library Museum $1,443,572 $1,422,500 $1,443,572 $0
Year End Fund Balance $700,000
TOTAL CAPITAL PROJECTS FUND $14,843,834 $15,122,500 $15,206,334 $2,100,000
TOTAL ALL FUNDS $32,257,915 $38,316,785 $39,195,629 $26,655,034
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
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_______________________
Community Center
_______________________
Town of Fountain Hills
Community Center
Community
Center
C o m m un tiy
Meetings C onferences Cultural Events Trade Shows
ission Statement ▬▬▬▬▬▬
ike the trademark fountain that stands at the heart of the community, so too does the Community
enter. Its mission is to enhance the quality of life for Fountain Hills’ citizens by providing a
athering place for civic, non-profit and community events, promoting the arts, and developing a
nference and convention trade. The Community Center shall be “All that is Fountain Hills.”
epartment Description ▬▬▬▬▬▬
he Fountain Hills Community Center provides rental space for recreational, civic, educational,
mmercial and personal events that require meeting, banquet, seminar, classroom or exhibit
ace. The Center staff works with clients to insure that meeting rooms and other areas are clean,
roperly set, and prepared for their use. License agreements insure that users comply with the
olicies and procedures as adopted by the Town.
oals and Objectives ▬▬▬▬▬▬
he Fountain Hills Community Center is dedicated to serving the residents and community
roups of Fountain Hills in the manner and spirit established by the former Community Center.
variety of amenities and spaces combined with a very affordable rate structure provide
sidents with increased opportunities for personal and local non-profit use. The Center will
ntinue to make community and resident usage a number one priority.
dditionally, the department will incorporate the following goals and objectives previously
tablished: maintaining a safe and accessible facility, satisfying clients’ requirements,
aximizing facility usage and bringing additional revenues into Fountain Hills. The Center will
rovide a positive economic stimulus to the Town by scheduling and booking as many outside
roups as possible while continuing to meet the needs of the Fountain Hills community.
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Town of Fountain Hills
Performance Standards ▬▬▬▬▬▬
th clients, obtain all necessary event information, discuss rental
fees and mail a license agreement within ten working days.
• Clients shall be furnished a detailed scale drawing of their event showing the set. The
drawing requires client approval before the event set-up begins.
• All events shall be properly supervised with Center personnel readily available to assist
with clients’ needs.
• Liquor net profits are to be shared on a 50/50 basis with all non-profit groups whose
proceeds are designated for community projects or causes.
• Billings for events are to be processed in a prompt manner within ten days of the events.
• Center operations shall meet or exceed the Management Indicators.
anagement Indicators ▬▬▬▬▬▬
vents/Activities 700 1,000 1,200
ttendance 10,000 50,000 70,000
700 $85,000 $100,000
Hills Community Center has accomplished the
llowing:
• Hired and trained new staff for the new department including three full-time employees
operation supervisor) and four part-time employees,
(administrative assistant, information specialist/volunteer coordinator, two operations
letters, invoicing format
and other necessary documentation for center operations.
Advisory
Commission.
• Developed an excellent volunteer staff that not only oversees the front desk but also has
created several community activities: the Holiday Celebration and tree decorating,
“Munch and Music” and “Summer Serendipity.”
• The Center shall meet wi
M
2001–2002 2001–2002 2002– 2003
Estimated Revised Projected
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Revenues $20,
Fiscal Year 2001–2002 Accomplishments ▬▬▬▬▬▬
In the first nine months of operation, the Fountain
fo
(director, event coordinator and
workers).
• Obtained a State of Arizona Liquor License and became the sole purveyor of liquor at the
facility.
• Developed and created all the necessary paperwork and forms including the license
agreement, event information sheet, event report sheet, cover
• Town Council created a seven person Advisory Commission to work with the director to
provide community input and recommendations regarding Center operations.
• With Advisory Commission assistance, developed and recommended to the Town
Council a rental rate schedule intended to encourage local participation.
• Created the Policies and Procedures Manual in cooperation with the
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
• Developed and operated within the estimated first-year budget.
• Generated 895 activities, hosted over 41,000 attendees, and generated revenues of
Fiscal
• level of facility usage through aggressive marketing and superior
•
Continue to present a professional image to all clients both in appearance and manner.
• Maintain the facility in “like new” condition.
rism Council for increased tourism and meetings.
or Parks and Recreation classes.
• Develop new and interesting co aining
and free of charge.
• Increase revenues to $100,000, attendance to 70,000, and usage to over 1,200 activities.
$70,400 (originally estimated at $20,700 ) in the first six months.
Year 2002–2003 Objectives ▬▬▬▬▬▬
Continue the high
customer service.
Schedule four major trade shows.
• Remain the preferred location for all service club meetings, Chamber functions and major
community social and fund raising events.
•
• Continue the partnership with the Tou
• Develop a workable financial agreement f
mmunity events designed to be enjoyable, entert
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Summary Expenditures – Community Center
4/30/2002 2001-2002 2001-2002 2002-2003
Year-to-Date Budget Rev. Estimate Dept. Request
SAL R
CO R ,300 $0 $3,300 $85,000
REPAIR $12,000 $3,500 $10,500
SUPPL $144,300 $113,400 $115,400
CA A $120,000
TOTAL $917,422 $1,022,558 $1,025,350 $660,704
A IES & BENEFITS $168,403 $196,258 $225,650 $329,804
NT ACTUAL SERVICES $3
S & MAINTENANCE $2,896
IES & SERVICES $85,476
PIT L EXPENDITURES $657,347 $670,000 $679,500
EXPENDITURES
uthorized Personnel
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Authorized Authorized Authorized
FTE FTE FTE
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ommunity Center
irector 1.00 1.00 1.00
vents/Marketing Coordinator 0 1.00 1.00
perations Supervisor 0 1.00 1.00
dministrative Assistant 0 0.50 1.00
perations Worker 0 1.00 1.00
ustodian 0 0 1.00
olunteer Coordinator 0 0.50 0.50
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Salaries and Benefits $329,804
This item includes compensation for 6.5 full time equivalent employees. This includes the
proposed change of the administrative assistant to full time and the addition of two part time
custodians dedicated to the Community Center.
Contract Services $85,000
Contract services include $5,000 for entry mats, pest control, copy machine and trash collection.
New in this category is the $80,000 requested under Tourism: $30,000 is for Fountain Hills’
participation with the Scottsdale Convention and Visitors Bureau; $40,000 is the Chamber
Tourism Council request (includes a grant of $15,898); $10,000 represents funds for the
Community Center magazine national advertising campaign for meetings, weddings and
banquets, other publications and trade show participation.
Repairs and Maintenance $10,500
This category includes the costs for normal repair and maintenance of the facility, equipment
rental such as sound or lighting systems, and normal office equipment repair and maintenance.
Though certain pieces of equipment are under warranty, it is anticipated that some repairs will be
required.
upplies and Services $115,400
his budget reflects needs based upon analysis of actual usage. Last year, office supplies
cluded many one-time start-up purchases whereas this year’s request is for supplies and
olunteer expenses. Also included is local advertising for community event programs, user
brochures, flyers, and promotional reminders.
imated for next year based upon the first six months of operation and
flects lower amounts than originally estimated. Printing expenses show a slight increase
required for a full year of stationary supplies. Communications are increased to upgrade cell
Town andard .
r sup lies is new li item this year e a sig rt of o
The Center’s margins are lower than private commercial centers, allowing lower prices to be
dvantage in holding major events at the Center. That, combined with the
ts to b worn opera rvision staff for a
izab appea nce.
$1 0
120,000 represents the donated funds for furniture, furnishings and equipment raised through
brick sales and donations. An allocation of $10,000 is included to build two large storage
ch cla sroom,o store f the c er
side of the removable wall that divides the classrooms will not interfere in the effective usage of
either room.
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Utility usage has been est
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phones to current st s
Ba p a ne . Liquor sales ar nificant pa verall revenues.
charged. This is an a
policy of sharing net profits with non-profit organizations, makes the Center unique and very
appealing to clients.
Uniforms are for polo shir e by tional, custodial and event supe
professional, recogn le ra
Capital Expenditures 20,00
$
cabinets, one in ea s t tables and chairs. The location o abinets on eith
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Fiscal Year 2002-2003 Budget
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IVIC/COMMUNITY CENTER 4/30/2002 2001-2002 2001-2002 2002-2003
Rev. Estimate Dept. Request
ALARIES & BENEFITS
ages 144,869 159,920 195,000 265,050
ICA 4,469 5,110 6,400 9,150
nemployment Insurance 512 298 600 447
mployee's Health Insurance 6,060 13,175 8,500 18,450
mployee's Life Insurance 97 270 150 240
mployee's Dental Insurance 683 2,002 900 1,900
mployee's Eye Insurance 154 330 200 480
orker's Compensation Insurance 402 1,660 700 3,630
mployee's Retirement Fund 10,758 12,707 12,700 19,784
isability Insurance 399 786 500 673
artender Services 0 0 0 10,000
OTAL 168,403 196,258 225,650 329,804
ONTRACT SERVICES
rofessional Fees 3,300 0 3,300 5,000
ourism 000
OTAL $3,300 $0 $3,300 $85,000
EPAIRS & MAINTENANCE:
quipment Rental 0 2,000 0 0
uilding Repairs & Maintenance 2,636 6,000 3,000 7,000
ffice Repairs/Maintenance 260 4,000 500 3,500
OTAL $2,896 $12,000 $3,500 $10,500
SUPPLIES & SERVICES:
Advertising 2,716 4,000 4,000 3,000
Conferences 1,276 2,000 1,300 1,500
Education/Training 514 1,500 600 500
Dues/Publications 1,450 800 1,500 1,000
Electricity 20,361 76,500 35,000 60,000
Office Supplies 31,952 40,500 36,000 10,500
Postage 0 3,000 2,000 0
Bar Supplies 17,481 20,000 25,000
Printing 1,622 2,500 1,700 2,500
Communications Expense 1,813 0 1,800 2,000
Travel 104 2,500 200 200
Water/Sewer 4,502 10,000 7,500 7,500
Uniforms 1,559 1,000 1,600 1,500
Bank Charges 126 0 200 200
TOTAL $85,476 $144,300 $113,400 $115,400
CAPITAL EXPENDITURES
Capital - Furniture/Equipment 9,439 0 9,500 120,000
Construction Costs 647,908 670,000 670,000 0
Bond Payment 110,220 392,000 214,500 0
TOTAL $767,567 $1,062,000 $894,000 $120,000
TOTAL EXPENDITURES $1,027,642 $1,414,558 $1,239,850 $660,704
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_______________________
Municipal Court
_______________________
Town of Fountain Hills
Municipal Court
Civil Court Criminal C ourt T raffic C o u rt
Municipal Court
Mission Statement ▬▬▬▬▬▬
he Fountain Hills Municipal Court is dedicated to enhancing the quality of life in Fountain Hills
y fairly and impartially administering justice in an efficient and professional manner. The court
rives to act as a model for public trust and confidence in the justice system.
epartment Description ▬▬▬▬▬▬
he Fountain Hills Municipal Court has jurisdiction over civil and criminal traffic, misdemeanor
iolations of Arizona Revised Statutes, and violations of town codes and ordinances. The
unicipal court judge also presides over juvenile violations per A.R.S. §8-323 and has authority
issue search warrants, orders of protection and injunctions against harassment.
he court must remain compliant with constantly changing laws and rules of procedure. As part
f the Arizona State Court System, the municipal court is subject to the authority of the Arizona
upreme Court. The court must comply with federal, state and local regulations pertaining to
ictims’ rights, domestic violence legislation, driving under the influence laws, record disposition
d fingerprinting, ADA, and minimum accounting standards.
erformance Standards ▬▬▬▬▬▬
Adjudicate 95% of all civil traffic cases within 60 days.
Adjudicate 80% of criminal and criminal traffic cases within 60 days and 95% within 120
days.
Maintain a fair and impartial environment to resolve legal disputes.
Respond to incoming mail requests within 24 hours.
Issue warrants for failure to appear within two business days.
Keep written procedures current with changes in laws and rules.
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Town of Fountain Hills
Management Indicators ▬▬▬▬▬▬
Fiscal Year
2000-2001
Fiscal Year
2001-2002
(estimated)
Cases Filed 5,826 3,883
Cases Terminated 6,159 4,632
Hearings Held 994 795
Civil Traffic Cases closed within 60 days 97%
Criminal / Criminal Traffic Cases closed within 60 days 72%
Criminal / Criminal Traffic Cases closed within 120 days 95%
e Court. The court
received outstanding comments on record management, policies, procedures and business
al audit as required by the Supreme Court with no
cation and has
iscal Year 2002-2003 Objectives ▬▬▬▬▬▬
judge.
Provide training and education opportunities to staff that will best serve the needs of the
ourt.
• d fine collection methods by more fully using internet options.
Fiscal Year 2001–2002 Accomplishments ▬▬▬▬▬▬
Successfully completed our first court operational review by the Suprem•
practices.
• Successfully completed a triennial financi
recommendations for change.
• Completed office remodeling to maximize use of existing space. The new configuration
allows staff to work together more efficiently.
• For calendar year 2001, the court filed 4,921 cases and successfully closed 5,540 cases.
Every member of the court staff completed at least 16 hours of continuing edu•
been cross training to provide better service to the public.
• The court participated in the tax intercept program that intercepts and collects state income
tax refunds from defendants who owe money to the court.
F
• Support and assist the incoming presiding
•
municipal court as well as any mandates from Supreme C
• Review and update all written procedures.
Expan
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Summary Expenditures – Municipal Court
4/30/2002 2001-2002 2001-2002 2002-2003
Year Budget mate Dept. Request
SALAR ITS $233,86 $289,800 6,450 $304,920
CONTR ICES $7,365 $10,500 000 $7,000
REPAIR $1,200 $1,100 $1,200
SUPPLI $20,706 $14,350
APITAL EXPENDITURES $6,960 $7,000 $7,000 $0
TAL EXPENDITURES $268,681 $330,650 $324,256 $327,470
-to-Date Rev. Esti
IES & BENEF 6 $28
ACTUAL SERV $9,
S & MAINTENANCE $1,057
ES & SERVICES $19,433 $22,150
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ition-Title 2000-2001 Pos 2001-2002 2002-2003
Authorized Authorized Authorized
FTE FTE FTE
1 1
1 1
Cou 2 2
1 1 1
Municipal Court
Judge 1
Court Administrator 1
Court Services Specialist I 1 1 1
rt Services Specialist II 1.5
Court Collection Specialist I
uthorized FTE 5.5 6 6
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Salaries and Benefits $304,920
his item includes compensation for six full time equivalent employees within this department.
Contract Services $7,000
This category includes required interpreting services in addition to Spanish and the services of
pro tem judges on an as needed basis. The court also has a contract for $3,000 with the Supreme
Court for the use and maintenance of Arizona Court Automation Program (ACAP).
Repairs and Maintenance $1,200
This supports routine service and annual maintenance of office equipment.
Supplies and Services $14,350
The court was granted $1,000 for staff to attend mandatory educational conferences. Conference
attendance for presiding judges is required to learn about new laws and to complete required,
ongoing education. Court staff is required to complete a minimum of sixteen hours of ongoing
education per year to fulfill ethical, customer service, procedural, and computer information
training as required by the Supreme Court. Dues include an allocation for the Arizona Court
Association and the Arizona Magistrate’s Association, Updated A.R.S. volumes and Rules of
Court, subscriptions for the Cole’s Directory and Credit Data Southwest credit reporting service.
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Town of Fountain Hills
Fiscal Year 2002-2003 Budget
- 51 -
ALARIES & BENEFITS
18 19 2 ,900
360
mployee's Dental Insurance 2,395 2,780 2,760 3,000
469 660
75 480
ployee's Retirement Fund 20,528 25,730 25,200 26,210
869
REPAIRS & MAINTENANCE:
Office Equipment Repairs 1,057 1,200 1,100 1,200
TOTAL $1,057 $1,200 $1,100 $1,200
SUPPLIES & SERVICES:
Advertising/Signage 456 400 425 400
Conferences 719 1,000 1,000 200
Education/Training 537 1,000 550 1,000
Fees & Publications 3,625 3,000 3,600 3,000
Office Supplies 1,967 5,200 2,400 4,500
Printing 1,375 2,200 1,500 2,000
Communication Expense 0 250 0 250
Travel 211 600 300 500
Bank Charges 1,712 2,500 2,100 2,500
Local JCEF Expenditures 0 0 0 0
Local CCEF Expenditures 8,831 6,000 8,831 0
TOTAL $19,433 $22,150 $20,706 $14,350
CAPITAL EXPENDITURES
Capital Outlay - Furniture/Equipment 6,960 7,000 7,000 0
TOTAL CAPITAL EXPENDITURES $6,960 $7,000 $7,000 $0
TOTAL EXPENDITURES $268,681 $330,650 $324,256 $327,470
MUNICIPAL COURT
4/30/2002 2001-2002 2001-2002 2002-2003
Year-to-Date Budget Rev. Estimate Dept. Request
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Wages 6,6 33 229,000 238,200
FICA 2,623 3,440 3,250 3,490
Unemployment Insurance 249 300 250 300
Employee's Health Insurance 19,599 20,440 23,720 31,100
Employee's Life Insurance 249 540 300
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Employee's Eye Insurance 550 700
Worker's Compensation Insurance 266 410 3
Em
Disability Insurance 1,600 1,045 1,080
TOTAL $233,866 $289,800 $286,450 $304,920
CONTRACT SERVICES
Accounting Fees 2,000 2,000 2,000 0
Interpreters/Pro-Tem Judge 2,365 6,000 4,000 4,000
Intergovernmental Agreements 3,000 2,500 3,000 3,000
TOTAL $7,365 $10,500 $9,000 $7,000
Town of Fountain Hills
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_______________________
Town Council
_______________________
Town of Fountain Hills
Town Council
ission Statement ▬▬▬▬▬▬
xpenditures appearing in this section support the goals and objectives of the Mayor and Town
ouncil. These include maximizing public access to Council meetings, providing funding for
unicipal elections, enhancing consistent communication, compensating and equipping the
ayor and Town Council with the tools necessary to do their jobs; and promoting
mmunication and awareness of the Mayor, Town Council, and the Town with other
unicipalities.
alaries and Benefits $39,460
his item includes Council salaries and FICA expense.
upplies and Services $25,200
unds are included for an election to adopt the General Plan, and for other possible elections,
ch as property tax, bond, referendum and initiative. These funds also support activities such as
eeting with other dignitaries, attending functions as Town representatives, hosting
tergovernmental activities, and welcoming special guests and visitors to the community. This
ne item provides funding to purchase commemorative items to share with visiting dignitaries
d to promote Fountain Hills at the annual Arizona League of Cities and Towns conference.
onies are also included for travel, communications, publications, ads/notices, printing, portraits,
d miscellaneous office items.
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Town of Fountain Hills
Fiscal Year 2002-2003 Budget
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TOWN COUNCIL
4/30/2002 2001-2002 2001-2002 2002-2003
Year-to-Date Budget Rev. Estimate Dept. Request
ALARIES & BENEFITS
ages 29,200 36,000 36,000 36,000
mployer Taxes 2,604 3,460 3,460 3,460
OTAL $31,804 $39,460 $39,460 $39,460
UPPLIES & SERVICES:
lection Expense 17,877 36,000 30,000 15,000
dvertising 17,412 11,000 18,000 5,000
onferences 700 1,000 700 700
ues & Publications 0 200 0 0
ommunity Outreach 0 500 0 500
ffice Supplies/Portraits 382 3,500 500 1,500
ommunications 0 0 0 1,250
ravel 1,591 13,000 2,500 1,250
OTAL $37,962 $65,200 $51,700 $25,200
APITAL EXPENDITURES
apital Outlay 0 0 0 0
OTAL CAPITAL EXPENDITURES $0 $0 $0 $0
OTAL EXPENDITURES $69,766 $104,660 $91,160 $64,660
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Town of Fountain Hills
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_______________________
Administration
_______________________
Information Technology
Town of Fountain Hills
Administration
Facilities Finances Human
Resources
Information
Technology
Administration
Town Clerk
ission Statement ▬▬▬▬▬▬
he Administration Department is dedicated to serving the citizens of Fountain Hills by
roviding accurate and current information on Council legislation and administrative actions;
pporting the Town of Fountain Hills and its departments; providing for the delivery of
mprehensive financial services to internal and external customers; protecting the integrity of
own assets; maintaining Town facilities; and delivering the finest municipal services to ensure
e highest quality of life for Fountain Hills residents.
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epartment Description ▬▬▬▬▬▬
he Administration Department provides all administrative services for the Town including: town
anager; town clerk; human resources; finance; risk management; facilities; information
chnology; legal; council, operational and community support.
erformance Standards ▬▬▬▬▬▬
Process zoning-approved business license applications within 2 working days, peddlers
license applications within 10 working days.
Respond to all citizen inquiries within the same working day.
Present a customer friendly and helpful attitude to all callers and visitors to Town Hall.
Serve the public as a source of reliable information on Town Council legislation and
actions and insure the preservation of legal documents.
Perform all duties required to conform to the Arizona Open Meeting Law.
Conduct elections in accordance with current state law and facilitate the public's ability to
vote.
Coordinate and compile agenda packets prior to Town Council meetings; prepare Council
meeting minutes within 10 working days and process resolutions and ordinances on a
timely basis.
Update the Town Code on a regular basis to reflect legislation enacted by the Council.
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•
•
•
•
•
Fiscal Year 2002-2003 Budget
- 57 -
Town of Fountain Hills
• Provide monthly budget reports prior to the end of the month.
• Perform daily deposits, enhance the financial position of the Town and protect the
integrity of its assets.
• Maintain the Town’s “Certificate of Achievement for Excellence in Financial Reporting”.
• Update Town policies and procedures to stay current with local, state and federal law.
• Provide a comprehensive personnel program based on merit principles administered in
compliance with applicable local, state, and federal laws.
• Administer and coordinate all employee-related programs and benefits.
• Provide and maintain safe and accessible municipal facilities.
anagement Indicators ▬▬▬▬▬▬
2000-2001 2001-2002 2002-2003
Actual Estimated Projected
ouncil Meetings 41 43 45
20 12 14
rimary Election Ballots Cast/Counter Voters --- 4,472/300 ---
eneral Election Ballots Cast/Counter Voters --- 3,793/416 ---
4,656/396 --- 4,000/350
dopt-A-Street Commercial/Residential 63/57 62/57 65/58
5 year 6 year
voices/Accounts Payable Checks 6,577/2,753 11,241/3,150 10,500/3,000
equisitions/Purchase Orders 4,350/300 5,800/300 5,700/280
21,000 56,801 60,000
8 10 12
Fiscal Year 2001-2002 Accomplishments ▬▬▬▬▬▬
In the f
followin
M
C
Resolutions/Ordinances 56/30 45/18 40/15
Business Licenses New/Renewals 419/1,303 471/1,432 490/1,500
Peddlers Licenses New/Renewals 8/2 3/2 4/2
Alarm Licenses New/Renewals 11/14 3/15 2/16
Liquor Licenses Including Special Event and
Extension of Premise Licenses
P
G
Special Elections Ballots Cast/Counter Voters
A
Special Events 18 9 8
Certificate of Achievement for Excellence in
Financial Reporting Award 4th year th th
In
R
Sales Tax Recovered
laims Managed C
Facilities Repair and Maintenance Requests --- 440 480
Recruit and Process New Hires/Terminations --- 38/39 35/36
irst eleven months of the fiscal year, the Administration Department accomplished the
g:
Fiscal Year 2002-2003 Budget
- 58 -
Town of Fountain Hills
• Supplied support services for the Adopt-A-Street program consisting of 57 residential
streets and 62 commercial streets.
ter
• coordinating and assisting 716
Processed 471 new business licenses (419 last year) and 1,432 renewals (1,303 last year).
Processed 12 liquor license applications (20 last year) including 7 liquor licenses (13 last
year), 5 special event liquor licenses (3 last year) and 2 extension of premise applications
Processed 9 special event requests (18 last year).
ermit applications (11 last year) and 15
Received the Certificate of Achievement for Excellence in Financial Reporting from the
t Fin nce Of cers A ociatio ted tates an anad for ex ence
ual orts r the
it tha resulte fied n.
udits i entifyi g m 56,8 tax
P Contr and ales Ta udit r.
m laim
able
last 271 ders
g in
men errors
38 yees ex and
h an
t t for t e Tow m nity
r y, coordinating communication for ong solu
enin and
Managed the grant application process and assembled citizen committees to review and
recommend distribution of LTAF monies and Community Benefit Program funds.
Assisted the Town Marshal with the annual awards banquet.
Organized, designed, constructed and manned the Town’s booth at the League of Cities
and Towns Conference Festival.
Provided staff support, packet materials, documentation and minutes for 43 Council
meetings.
pairs.
Completed installation of the emergency power supply generator for the Public Safety
formed roof replacement/repair to Town Hall Buildings A, B, C and the Theater.
• Provided support services to the McDowell Mountain Preservation Commission, the
Shuttle Service, the Mayor’s Council for Business Growth, the Community Cen
Advisory Commission and the Traffic Standards Committee.
Administered the March 12 and May 21, 2002 elections,
citizens with early counter voting at Town Hall.
• Codified 15 ordinances and 40 resolutions.
•
•
(2 last year).
•
• Processed 3 new peddler licenses (8 last year), 2 renewals (2 last year), 3 new alarm
p renewals.
•
Governmen a fi ss n of the Uni S d C a cell
in the preparation of the Town’s comprehensive ann financial rep (CAFR) fo
fifth year in a row.
• Prepared for the annual aud t d in unquali audit opinio
• Coordinated sales tax a d ng/recoverin ore than $01 in sales
revenues.
•rovided staff support for the Risk ol Manager S x A o
• Coordinated loss control activities and anaged 10 c s.
• Through May 2002, processed 10,341 invoices (6,577 last year); 2,934 accounts pay
checks (2,753 last year); 5,800 requisitions (4,350 year); and purchase or
(300 last year); all accounting transactions processed timely and accurately resultin
minimal pay t .
•cruited, interviewed and pro new emplo . Conducted it interviews Re cessed
processed 39 employees leaving the service of the Town.
es arc prepar• Conducted extensive r e d ed an updated pay resolution for employees.
nt of con• Served as poi ac h n during the co pletion of the new Commu
d Lib ing issu ion. Center an ar o e re t
• Wrote and organized the program for the grand op g of the Community Center
Library/Museum complex.
•
•
•
•
• Cleared over 440 requests for facility related service and re
•
Building.
• Per
Fiscal Year 2002-2003 Budget
- 59 -
Town of Fountain Hills
• Constructed two parking canopies for the Public Safety Building.
• ining for the new Town Center buildings.
•
• andards in Buildings B and
• Building C to create new activity space
ed much of the work, reducing cost.
•
eet use, resulting in reduced fuel costs.
ith FAA/Landrum & Brown regarding
• ies sponsored by the Town.
•
Fiscal Year 2002-2003 Objectives ▬▬▬▬▬▬
blic records and information
•
• own Code to reflect and include recent legislation and changes
•
•
• controls.
te citizens on business,
ministrative operations,
ing of Town government.
• Implemented a permit parking plan to enhance Town vehicle safety.
Directed and completed systems tra
• Met tight deadlines in preparing the Town Center building for the grand opening.
Implemented the facility maintenance plan for the new Town Center buildings.
Installed emergency lighting system in Building A to meet st
C.
Helped plan and renovated 4,700 square feet of
for the Senior Center. In-house staff perform
• Replaced two underground electric service conduits to restore parking lot lighting east of
Building C.
Restored fueling station project at Fire Station #1, retrofitted for Town and Fire
Department fl
• Coordinated public question and answer sessions w
local air traffic issues.
Provided staff support/participation in 9/11 ceremon
• Provided staff support for outside consultants used for the law enforcement study, town
manager search, etc.
Assisted the interim town managers with daily operations in the absence of a permanent
town manager.
• Explore “no cost” ways to increase the public's access to pu
through the Internet and plan for future implementation in areas where funds are required.
Implement a policy and fee structure for alcohol related licensing activities and public
record duplication.
Review and update the T
in the community.
Convert the filing system to a numeric system.
• Formulate written policies and procedures for major administrative functions.
• Develop and implement an investment policy for the Town.
Prepare the annual budget for submission to GFOA.
• Analyze and inventory fixed assets, specifically infrastructure.
Review and update internal
• Formulate implementation plan for new financial reporting model GASB (Government
Accounting Standards Board) 34 for fiscal year 2002 and 2003.
• Continue updating the employee manual.
• Continue preparing for the implementation of a pre-employment drug-testing program.
• Enact the necessary ordinance to enable Human Resources to obtain state and federal
criminal record checks on prospective new hires for the Town.
• Create an ongoing series of articles for the Compass to educa
peddler and alarm licensing procedures and requirements; Ad
functions and responsibilities; and appropriate topics to increase citizen awareness and
understand
Fiscal Year 2002-2003 Budget
- 60 -
Town of Fountain Hills
• Re-assess current procedure of notifying businesses regarding licensing requirements and
nformation,
r possible
• rdinate an annual onsite workshop for Town staff that provides notary services to the
• Town-
• uel accountability tracking system for accounting, utilizing new software
explore ways to update the renewal process.
• Create an in-house brochure/pamphlet outlining services and helpful i
assisting citizens and visitors to find their way around Town government.
• Create a format for a “Town Page” to help keep citizens informed and plan fo
implementation in future fiscal years when funds are available.
Coo
public to keep them current on changing laws and proper procedures.
Develop and implement a cost analysis program for tracking expenditures of each
owned facility maintained by Administration.
Develop a f
provided for fuel pump management.
Fiscal Year 2002-2003 Budget
- 61 -
Town of Fountain Hills
Summary Expenditures - Administration
Dept. Request
LAR
NTR
PAIR
UPPLIES & SERVICES $663,001 $808,200 $774,100 $1,106,200
APITAL EXPENDITURES $149,137 $167,800 $154,300 $0
OTAL EXPENDITURES $2,408,207 $3,275,500 $2,804,950 $3,148,400
4/30/2002 2001-2002 2001-2002 2002-2003
Year-to-Date Budget Rev. Estimate
SA IES & BENEFITS $654,308 $805,400 $805,250 $1,080,700
CO ACTUAL SERVICES $869,836 $1,420,200 $992,300 $842,500
RE S & MAINTENANCE $71,925 $73,900 $79,000 $119,000
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uthorized Personnel
A
osition-Title 2000-2001 2001-2002 2002-2003
Authorized Authorized Authorized
FTE FTE FTE
P
dministration
Town Manager 1.00 1.00 1.00
Undesignated Position 0 1.00 2.00
irector of Administration/Town Clerk 1.00 1.00 1.00
Supervisor/Accounting 1.00 1.00 1.00
Information Technology Administrator 1.00 1.00 1.00
Information Technology Intern 0.50 0.50 0.50
Accountant 1.00 1.00 0
Accounting/HR Clerk 0.50 0.50 1.00
Adm nistrative Intern 0.50 0.50 0.50
Assistant to Town Manager/Mayor/Council 1.00 1.00 1.00
Executive Assistant 1.00 1.00 1.00
Hum n Resources Administrator 1.00 1.00 1.00
Information Technology Support Specialist 1.00 1.00 1.00
Adm nistrative Assistant 1.00 1.00 1.00
Facilities Operations Supervisor 1.00 1.00 1.00
aintenance/Custodial Worker 1.00 1.00 1.00
ustodian 1.00 2.50 2.00
lerk Typist/Receptionist 1.00 1.00 1.00
A
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uthorized FTE 15.50 18.00 18.00 A
Fiscal Year 2002-2003 Budget
- 62 -
Town of Fountain Hills
Salaries and Benefits $1,080,700
hese funds provide salary and employee related expenses for 13 full time positions including the
town manager, a new undesignated position, and the department head, as well as accounting,
human resources, information technology, facilities and support staff. It also provides the salaries
of 5 part-time positions including interns, custodians and support staff. The increase is due to
rising health costs and the undesignated position.
Contract Services $842,500
These funds provide for outside contracts that supply specialized functions for the Town in the
areas of accounting, auditing, human resources, interim services and miscellaneous consulting
services. When available, these funds also support community services including special
programs, community benefits, and the school district.
Accounting Fees and Professional/Outside Services
T
ad
$100,500
Accounting fees ($18,000) provides for the auditor to perform the annual audit, assist with the
Comprehensive Annual Financial Report and the conversion to the new Financial Reporting
Model. The increase is primarily due to the expiration of the auditor’s three-year contract and the
dition of fire and emergency medical services.
rofessional/outside services ($82,500) include a $24,000, three-year contract with the sales tax
$305,000 since 1996. Funds are included in the amount of $8,875 for
e outside payroll service and employee related requirements such as substance abuse and pre-
ng, CD physi ls and
B 34 preparation, accounting policies and procedures and secure
urchas g card ystem. Miscellaneous
ny spe ial pro ects/stu ies/sur eys th
ees for July and August.
d Fees
P
auditor who has recovered
th
employment testi L ca shots. Also included are $7,500 financial consultant fees
to assist with the GAS
p n s o g fees in the amount of $19,625 are included fo
a c j d v e Council may identify throughout the year with an
i c nsultin r
additional $22,500 included for interim manager f
Legal Fees/Court Relate 507,800 $
eeded se f
ttorney ws:
n, 5%) 136,80
100,00
r es 5,00
ent, IRS comp ance
3,00
ire District)
Legal fees fund the services of the town attorney, town prosecutor and the as n rvices o
her specializedemployment, bond and ot a s as follo
inistrat Town attorney (95% adm io street fund $0
n pr secuto Tow o r $0
Public defende fe $ 0
rem Employee reti li $ 5,000
5,00 Bond counsel $ 0
t issues Employmen $ 0
Litigation (BNY, Merrill Lynch, F $215,000
Total $0 469,80
nd the City of Scottsd
on the decrea tiv in the court,
The Town pays per diem charges to Maricopa County a ale for prisoners
sentenced in the Fountain Hills Magistrate Court. Based sed ac ity
the funding level of $38,000 is requested.
Fiscal Year 2002-2003 Budget
- 63 -
Town of Fountain Hills
Community Services
School District, Community Benefits, and Special Programs $170,200
The Town of Fountain Hills has traditionally supported the community in a variety of ways
through the School District, the Community Benefit Program and Special Programs. Each year,
various groups have submitted funding requests to be considered in the budget. All requests have
een summarized below. The Community Benefit Program includes funds to assist non-profit
jec that b nefit th comm nity. citize comm ee rev
the community. All items relating to
ansportation including the Special Transportation Services van and shuttle, the subsidized taxi
b
organization with pro ts e e u A n itt iews all requests
and makes a recommendation to the Council for distribution in the fall.
Special Programs are annual, “line item” requests from organization whose programs, services
and functions benefit a broad and diverse base of
tr
program and new charges for Valley Metro have been removed from Special Programs. They
will be funded through the LTAF II funds that must be used specifically for transportation.
Community Services Summary
Organization Awarded 2001-2002 Awarded 2002-2003
remaining $15,000 that appears in their
n and udy
ubstance Abuse Prevention/Intervention 47,000 8,000
(Programming and operational expense)
ds
the new youth center. A grant will be
lost without this match.)
otal Community Supplemental Requests $355,300 $170,200
School District 50,800 17,200
Community Benefit Program 80,000 0
Chamber of Commerce 18,500 4,500
(Thanksgiving Day Parade, Holiday
Stroll luminaries)
McDowell Mountain Preservation 24,500 500
(Video, McDowell Mountain Month,
advertising, printing, and travel. The
request for trailhead desig st
will be funded with preservation sales
tax revenues.)
S
(Town-sponsored program including
education, referral services, treatment
scholarships – reduced base on actual
expenditures. The School District
contributes $8,000 to the program.)
Senior Services 34,500 40,000
(Programming and operational expense)
Boys and Girls Club-Operations 50,000 50,000
Boys and Girls Club-Capital 50,000 50,000
(This request is needed as part of a
three year capital contribution towar
T
Fiscal Year 2002-2003 Budget
- 64 -
Town of Fountain Hills
Additional expenditures under Contract Services include $1,500 for the Civil Defense agreement
ith Maricopa County and an estimated $62,500 for sales tax rebates payable to Target per the
r less than last year. The
ajor increase is found in building repairs and maintenance and attributed to the consolidation of
two
re stations, and the Kiwanis Building. The breakdown is as follows:
ll monthly prev ntive m 1,100
Town Center monthly preventive maintenance on the HVAC system $17,750
3,000
l, plum ain
, exterminating, door m intenan 52,150
er and sanitation supplies, building
maintenance supplies, fire extinguisher maintenance, etc. $ 8,000
w
development agreement.
Repairs and Maintenance $119,000
This section of the budget funds vehicle maintenance, office equipment maintenance contracts
and all expenditures dealing with maintaining and operating Town facilities except minor
maintenance and cleaning of the Community Center, Theater and fire stations. Funding levels for
the two administration vehicles and the office equipment are the same o
m
the majority of all Town-owned facilities in one budget rather than separate budgets or line items.
Budgeted amounts are based on previous experience for actual operational and maintenance
expenditures for the Town Center Complex (the Community Center and Library/Museum), Town
Hall Buildings A, B and C and major repairs that may be needed at the Theater building, the
fi
Town Ha e aintenance on the HVAC systems $1
HVAC repairs $1
Outside services (electrica bing, roof m tenance, trash services,
recycling a ce, etc.) $
Custodial supplies and equipment, pap
$02,000 Total 1
Suppli $961,200
Daily O
es and Services
peration Expense $99,200
These expenses support the daily operations of the department including statutory and
ing, an tions, pense for all
epartm office supplies, bank charges and uniforms.
Adverti modate special ads run by the Town for Council
purpose only the Council attendance of the annual League
Confere attendance. Dues and publications include annual
Town m the Arizona League of Cities and Towns, Maricopa
overn ents, e Int City Manager’s Association, Sister Cities,
hambe organizations. Postage, that includes postal
adjust to ac ommod ate inc form r the
es were increased to reflect the current rates for
in at a c sisten level a a vast
copy pa grams, equipment supplies, office supplies, paper
supplies terior signage. All other line items remain the
same or
informational advertising, employee train dues d publica postage ex
d ents, printing, travel, gas and oil,
sing was increased by $2,000 to accom
s. Conferences were reduced to include
nce and professional conferences
emberships in organizations such as
Association of G m th ernational
C r of Commerce and other professional
expense for all departments, was ed c ate the r rease. Uni s fo
custodial staff are a new line item and bank charg
services. Office supplies rema s on t nd covers array of items including
per for all departments, award pro
, office furniture, water service, and in
have been reduced.
Fiscal Year 2002-2003 Budget
- 65 -
Town of Fountain Hills
Facility Related Expense $813,000
The remaining supplies and services are directly related to facilities expenses and insurance. The
increase in rent expense is due to the annual 4% adjustment and the decrease in revenue received
om the Maricopa County Sheriff’s Office. (The fiscal year 2002-2003 law enforcement contract
o contract cities and t ns, re
Library/Museum $ 45,000
fr
calls for full cost recovery fr m ow quiring reimbursement for rent
expense.) Utilities have been increased due to the consolidation of multiple facilities into two
line items. The breakdown is as follows:
Town Hall Rent * $620,300
Electricity:
Town Hall $122,000
Kiwanis Building $ 3,700
Total $170,700
(Rural Metro and the Community Theater pay for their own electricity.)
Water/Sewer
Town Hall $ 16,200
Library/Museum $ 5,000
Kiwanis Building $ 800
Total $ 22,000
nsura
n amount of $194,000 is budgeted for the General Fund portion of liability insurance. This
for current coverage plus the re stati n build
ts for any oth new v icles a d equi ent.
(Rural Metro and the Community Theater pay for their own water/sewer.)
nce $194,000 I
A
includes a 4.7% increase fi o ings and equipment and
miscellaneous endorsemen er eh n pm
*This amount includes $375,300 for rent, $100,000 for 2002/2003 property taxes, and $145,000
for back taxes.
Fiscal Year 2002-2003 Budget
- 66 -
Town of Fountain Hills
Fiscal Year 2002-2003 Budget
- 67 -
65 1,000 1,000 1,000
ployee's Health Insurance 43,113 42,400 53,900 78,100
650 900
5,533 6,600 6,650 8,400
400 1,900
0 6,800
66,800 86,900
15,000
00 3,500
TAL $654,308 $805,400 $805,250 $1,080,700
000 18,000
0 82,500
50,800 17,200
0 469,800
0
ail/Prisoner Fees 28,998 40,000 35,000 38,000
ommunity Benefit Programs 80,000 80,000 80,000 0
me e ,690 8,500
,415 ,500
0 0
0 0
ourism/Marketing 55,000 100,000 70,000 0
cDowell Mtn Preservation 3,519 24,500 5,000 500
rug Rehabilitation Counseling 9,844 47,000 12,000 8,000
100,000 50,000 100,000 100,000
TAL $869,836 $1,420,200 $942,300 $842,500
AIRS & MAINTENANCE:
ehicle Maintenance 507 2,500 1,000 1,000
lding Repairs & Maintenance 59,543 55,400 65,000 102,000
ice Equipment Repairs 11,875 16,000 13,000 16,000
TAL $71,925 $73,900 $79,000 $119,000
ADMINISTRATION
4/30/2002 2001-2002 2001-2002 2002-2003
Year-to-Date Budget Rev. Estimate Dept. Request
SALARIES & BENEFITS:
Wages 532,005 662,900 654,000 860,000
FICA 11,334 15,800 14,050 18,200
Unemployment Insurance 9
Em
Employee's Life Insurance 528 1,100
Employee's Dental Insurance
Employee's Eye Insurance 1,188 1,900 1,
Worker's Compensation Insurance 3,731 5,300 4,60
Employee's Retirement Fund 53,798 64,500
Recruitment Costs 0
Disability Insurance 2,113 3,900 2,2
TO
CONTRACT SERVICES
Accounting Fees 12,918 12,800 13,
Professional/Outside Services 79,643 79,000 100,00
IGA's (School District)50,800 50,800
Legal Fees 358,253 500,000 425,00
Litigation and/or Land Use Professiona 285 25,000 500
J
C
Chamber of Com rc 6 1 15,000 4,500
Civil Defense 1 1 1,500 1,500
Red Cross Transportation 0 21,600 0 0
Public Transit /RPTA 0 33,000 0 0
Transfare 0 20,000
owntown Partnership 47,971 282,000D
T
M
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Sales Tax Rebates 0 0 0 62,500
Senior Center Services 34,500 34,500 34,500 40,000
Boys & Girls Club
TO
REP
V
Bui
Off
TO
Town of Fountain Hills
SUPPLIES & SERVICES:
Advertising 10,452 9,000 12,000 11,000
Conferences 11,972 17,500 12,000 8,900
Education/Training 1,958 11,700 2,500 5,000
Dues & Publications 27,693 24,400 30,000 16,100
Travel 2,709 4,000 4,000 1,500
Gas & Oil 914 4,000 1,500 1,300
Office Supplies 25,692 38,000 33,000 30,000
Postage 14,551 16,300 16,300 17,200
Printing 2,272 7,400 3,500 4,500
Uniforms 623 0 750 2,200
Bank Charges 1,539 800 1,800 1,500
Rent Expense 270,356 354,500 326,750 620,300
Electricity 98,032 128,000 125,000 170,700
Water/Sewer 13,362 15,000 15,000 22,000
Liability Insurance 180,876 177,600 190,000 194,000
TOTAL $663,001 $808,200 $774,100 $1,106,200
CAPITAL EXPENDITURES
Capital Outlay-Furniture/Equip 71,031 74,300 74,300 0
Capital Improvements-Town Hall 78,106 93,500 80,000 0
TOTAL CAPITAL EXPENDITURES $149,137 $167,800 $154,300 $0
TOTAL EXPENDITURES $2,408,207 $3,275,500 $2,754,950 $3,148,400
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Information Technology
Mission Statement ▬▬▬▬▬▬
The mission of the Information Technology Department is to work in partnership with the Town
staff, facilitating their use of computing, telephone, and network technologies. The department
endeavors to provide excellent support services and infrastructure to enable and encourage staff
to effectively use technology resources to achieve their departmental missions and strategic goals.
Department Description ▬▬▬▬▬▬
Information Technology (I/T Department) functions are part of the Administration Department.
Responsibilities include management and budgetary responsibilities for the Town's computers,
local and wide-area networks, inter-networking, voice and data communications systems, and
cablecast technologies. This budget uses a project-based format with associated costs
summarized by department. All hardware and software requests in this section are based on
departmental requests.
erformance Standards ▬▬▬▬▬▬
Ensure that evaluations, approvals and purchases of IT products are performed to consistent
standards.
Improve the availability of evaluated IT products.
Serve as a focal point for strategic change with enabling technology.
Act as technology consultants and coordinators for Town departments to aid in identification,
selection, and implementation of technology driven or assisted needs.
Develop enterprise-wide technology architecture to drive standards that enable information
sharing and maximize return on technology investments.
Provide strategic IT services and serve as an enabler to improve the delivery of Town
services and improve the efficiency, productivity, and financial performance of Town
operations.
anagement Indicators ▬▬▬▬▬▬
2001–2002 2001–2002 2002– 2003
Estimated Projected Projected
Documented Service Requests 761 825 >1000
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Fiscal Year 2001-2002 Accomplishments ▬▬▬▬▬▬
Opened the Fountain Hills Community Center, integrating voice and data services for staff
) link to Town Hall. Department staff designed and
high speed networking and telephone systems for users of
Relocated the Network Operations Center (NOC) to Building B to allow the Town’s network
s by attachment to the emergency generator.
rade the FH Channel 11 connection to fiber optics
audio reinforcement equipment for use at remote council meetings
resulting in a first year savings of more than $2,300.
Completed the platform upgrade of the Town’s local area network (LAN) to Windows 2000.
eetings utilizing the VTel Video Conferencing
equipment obtained by the federally funded MAG Regional Video Conferencing project.
•
•
•
via a wide area network (WAN
implemented customer accessible,
the new community center while maintaining the security and integrity of internal systems
• Assisted with the transition and integration of the former Fire District’s voice and data
systems to the Town and facilitated the implementation of a new Fire Department Records
management system.
Established voice services to the Parks office at Fountain Park. •
•
servers to be protected from power outage
Worked with Cox Communications to upg•
improving the quality of the transmission signal.
• Provided web development support of the Building Safety department enabling Plan Review
status to be checked via the Internet.
• Continued the expansion of the Town’s web site with the addition of new departments and
new content.
• Purchased portable
•
• Facilitated numerous interviews and m
Department staff continues to serve on the MAG committee that developed the project.
Fiscal Year 2002-2003 Objectives ▬▬▬▬▬▬
Support and assist Town staff with technology needs.
• Continue to explore options and trends in technology that may improve services and result in
greater cost efficiencies.
• Develop new, and update existing policies and procedures.
Maintain or exceed current service levels without increasing costs.
Fiscal Year 2002-2003 Budget
- 70 -
Town of Fountain Hills
Summary Expenditures – Information Technology
RE E $41,428 $51,425 $45,000 $53,255
4/30/2002 2001-2002 2001-2002 2002-2003
Year-to-Date Budget Rev. Estimate Dept. Request
CONTRACTUAL SERVICES $11,033 $65,600 $29,000 $33,000
PAIRS & MAINTENANC
SUPPLIES & SERVICES $59,594 $97,590 $74,400 $98,300
CAPITAL EXPENDITURES $48,181 $86,575 $50,500 $0
TOTAL EXPENDITURES $160,236 $301,190 $198,900 $184,555
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Fiscal Year 2002-2003 Budget
- 73 -
INFORMATION TECHNOLOGY
4/30/2002 2001-2002 2001-2002 2002-2003
CONTRACT SERVICES Year-to-Date Budget Rev. Estimate Dept. Request
Professional/Outside Services 675 47,600 15,000 15,000
Video Tape Council Meetings 10,358 18,000 14,000 18,000
TOTAL $11,033 $65,600 $29,000 $33,000
REPAIRS & MAINTENANCE:
Computer Repairs & Maintenance 41,428 51,425 45,000 53,255
TOTAL $41,428 $51,425 $45,000 $53,255
SUPPLIES & SERVICES:
Conferences 1,171 2,300 1,200 2,300
Education/Training 1,015 6,500 1,200 6,500
Dues & Publications 1,297 1,000 1,500 10,000
Office Supplies 2,727 8,030 3,000 1,500
Communications 53,384 79,760 67,500 78,000
TOTAL $59,594 $97,590 $74,400 $98,300
CAPITAL EXPENDITURES
Capital Outlay - Computers 44,168 56,900 45,000 0
Capital Outlay - Software 2,990 25,475 3,000 0
Capital Outlay - Communications 1,023 4,200 2,500 0
TOTAL CAPITAL EXPENDITURES $48,181 $86,575 $50,500 $0
TOTAL EXPENDITURES $160,236 $301,190 $198,900 $184,555
Town of Fountain Hills
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Fiscal Year 2002-2003 Budget
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_______________________
Community Development
_______________________
Building Safety
Town of Fountain Hills
Community Development
Building Safety Planning
Community
Development
Zoning
ission Statement ▬▬▬▬▬▬
he Community Development Department is dedicated to enhancing the quality of life in Fountain
Hills through innovative planning techniques and providing exceptional customer service in a
rofessional and timely manner.
epartment Description ▬▬▬▬▬▬
he Community Development Department processes applications for General Plan amendments,
ea specific plans, special use permits, rezonings, subdivisions, variances, and other land use
atters. The department provides staff support to the Town Council, Planning and Zoning
ommission, Board of Adjustment, and the McDowell Mountain Preservation Commission.
ther service areas are census tracking, on-site inspections, and code enforcement. The
Community Development Department represents the Town at intergovernmental meetings and at
aricopa Association of Governments, boards, special interest, and neighborhood groups.
erformance Standards ▬▬▬▬▬▬
Perform first review plan checks within 10 working days and subsequent plan reviews in 5
working days.
Identify all plan review concerns in the first check.
• Provide a customer friendly environment for citizens to access the services of the department and
process the needed applications.
• Provide thorough subdivision technical review comments at the subdivision technical review
committee meetings.
• Provide clear direction and suggestions to applicants at concept plan review and pre-application
meetings.
Provide clear and objective staff recommendations to the Planning and Zoning Commission,
Town Council and the appropriate advisory commissions.
Respond to all citizen inquiries within the same working day.
Treat all people with the utmost respect.
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
• Keep the Council and appropriate commissions informed of new Supreme Court rulings
concerning land use matters.
Provide educational opportunities to all Council members, commissioners, and staff on pertinent
and evolving land use matters.
• Identify and correct any and all land use ordinance conflicts.
• Assure that the Council approved ordinances are upheld within the Town.
Management Indicators ▬▬▬▬▬▬
2000-2001 2001-2002 2002-2003
Actual Estimated Projected
Cases Processed
Subdivisions
Re-plats 4 7 16
75 532 415
ondominium Units 191 205 400
12 10 10
emporary Use Permits 12 4 5
1,024 1,000 900
Eagle
Ridge North development areas.
Processed the preliminary plats for the Eagles Nest and Eagle Ridge North subdivisions, which
Continued to assist the McDowell Mountain Preservation Commission and the Town Council
nd Department for the Town’s acquisition of
•
Lots
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Re-zonings 2 5 3
Text Amendments 12 21 25
pecial Use Permits S
T
Building Plan Review
Fiscal Year 2002-2002 Accomplishments ▬▬▬▬▬▬
In the first ten months of fiscal year 2001-2002, the Community Development Department
accomplished the following:
• Processed the Shea Retail Center preliminary and final plats.
• Provided extensive support to the town manager and town attorney on the Eagles Nest and
•
will ultimately yield 415 lots and tracts.
•
identify and acquire those lands desired for acquisition in the McDowell Mountains of Fountain
Hills.
• Prepared and submitted applications to the State La
the State land parcel, and to the State Parks Department for a Growing Smarter State Trust Land
Acquisition Program.
Fiscal Year 2002-2003 Budget
- 76 -
Town of Fountain Hills
Fiscal Year 2002-2003 Objectives ▬▬▬▬▬▬
estrian-oriented town center.
quisition of the State
land parcel and the Town’s efforts to acquire funding for this acquisition through the Growing
Smarter State Trust Land Acquisition Program.
the community while encouraging fair share equal
Identify attractive sites and devel the o
try development.
a State-mandated update of the General Plan to fulfill the goals and objectives of the
y.
•
tory database to help improv pliance with gn ordina es.
• Complete the final plat review for the proposed Eagles Nest and Eagles Ridge North subdivision
applications.
• Implement the Town Council’s vision in developing a vibrant, ped
• Continue to staff the Town of Fountain Hill’s activities regarding the ac
• Identify the diversity of housing desired in
housing opportunities.
• op implementing rdinances to encourage greater
hospitality indus
• Implement
communit
Provide staff educational opportunities to best serve the community with the highest level of
munity development field. expertise in the com
sign inven e i• Prepare a com the s nc
Fiscal Year 2002-2003 Budget
- 77 -
Town of Fountain Hills
Summary Expenditures – Community Development
4/30/2002 2001-2002 2001-2002 2002-2003
st
SA $307,730 $271,800 $376,010
CO $0 $25,000 $5,000 $5,000
RE $288 $100 $400 $500
A
$409,510
Year-to-Date Budget Rev. Estimate Dept. Reque
LARIES & BENEFITS $230,520
NTRACTUAL SERVICES
PAIRS & MAINTENANCE
SUPPLIES & SERVICES $30,212 $50,250 $36,550 $28,000
C PITAL EXPENDITURES $23,445 $23,000 $23,500 $0
TOTAL EXPENDITURES $284,465 $406,080 $337,250
uthorized Personnel
A
osition-Title 2000-2001 2001-2002 2002-2003
Authorized Authorized Authorized
FTE FTE FTE
P
ommunity Development
irector of Community Development 1.0 1.0 1.0
enior Planner 1.0 2.0 2.0
lanner 1.0 1.0 1.0
xecutive Assistant 1.0 1.0 1.0
dministrative Assistant 0.0 0.5 1.0
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uthorized FTE 4.0 5.5 6.0
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Fiscal Year 2002-2003 Budget
- 78 -
Town of Fountain Hills
Salaries and Benefits $376,010
he Community Development Department is currently reviewing and assessing its positions and
eas of responsibility. To insure uninterrupted service, various options of delegation and
authority are being considered. This may result in a request for new positions in the future.
Currently, these funds provide salary and employee related expenses for the interim director, two
senior planners, a planner, an executive assistant, and an administrative assistant.
Contractual Service $5,000
Professional services beyond the expertise or time availability of the “in-house” staff are
occasionally required. The department was granted $5,000 for consulting services for unforeseen
needs.
Repairs and Maintenance $500
This includes regular service and maintenance for the two department vehicles and repairs to
office and field equipment.
Supplies and Services $28,000
Funds are included for advertising, including the General Plan, signage, conferences, education
and training, dues and publications, gas and oil, office supplies, printing, communication
expenses, travel, and uniforms.
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Fiscal Year 2002-2003 Budget
- 81 -
COMMUNITY DEVELOPMENT
4/30/2002 2001-2002 2001-2002 2002-2003
Year-to-Date Budget Rev. Estimate Dept. Request
ES & BENEFITS:
ges 190,289 252,300 224,000 288,600
CA 3,513 4,810 4,250 4,230
mployment Insurance 313 300 350 300
ployee's Health Insurance 13,673 18,260 16,650 43,600
ployee's Life Insurance 176 450 200 360
mployee's Dental Insurance 1,823 2,760 2,100 4,310
mployee's Eye Insurance 401 810 450 860
ker's Compensation Insurance 348 540 450 710
ployee's Retirement Fund 19,264 25,780 22,500 31,740
isability Insurance 720 1,720 850 1,300
TAL $230,520 $307,730 $271,800 $376,010
fessional Fees $0 25,000 5,000 5,000
TAL $0 $25,000 $5,000 $5,000
AIRS & MAINTENANCE:
ehicle Repairs & Maintenance 288 100 400 500
TAL $288 $100 $400 $500
PLIES & SERVICES:
ertising/Signage 7,617 15,000 10,000 9,000
onferences 6,172 7,000 7,300 0
ucation/Training 1,078 3,000 1,200 1,000
s & Publications 2,463 4,000 2,500 4,000
as & Oil 662 1,000 2,000 1,800
ffice Supplies 6,529 7,000 7,000 5,000
nting 4,470 10,000 5,000 6,000
munication 654 500 750 500
el 314 2,500 500 500
niforms 79 250 100 100
ank Charges 174 0 200 100
OTAL $30,212 $50,250 $36,550 $28,000
CAPITAL EXPENDITURES
Capital Expenditures - Vehicles 23,445 23,000 23,500 0
Capital Expenditures - Improvements 0 0 0 0
TOTAL CAPITAL EXPENDITURES $23,445 $23,000 $23,500 $0
TOTAL EXPENDITURES $284,465 $406,080 $337,250 $409,510
SALARI
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Building Safety
ission Statement ▬▬▬▬▬▬
he Building Safety Department is dedicated to providing the highest quality construction
ermits, plan review, and building inspection services in a responsive and friendly manner.
epartment Description ▬▬▬▬▬▬
he Building Safety Department processes applications for permits to construct buildings, fences,
ools, and any other structures. The department serves as a receiving and processing center for
terdepartmental review of these plans. The department’s review and inspection staff includes a
uilding official, a certified residential plans examiner, a plans examiner/certified building
spector and three certified building inspectors to assure compliance with the adopted building
des of the Town. The Building Safety Department also issues numerous reports concerning
uilding activity to other public agencies.
he Building Safety Department anticipates that it will process building permit applications and
erform inspections at approximately 2,500 building sites in fiscal year 2002-2003. Most of the
epartment’s activity will be concentrated in the developing portions of Firerock Country Club,
rest View, Palatial Estates, Eagle’s Nest, Eagle Ridge North, and Town Center. While the
umber of building permit applications is expected to decrease in fiscal year 2002-2003, the
epartment expects the same levels of construction inspection activity due to on-going
nstruction projects that have been permitted in fiscal year 2001-2002, and new residential and
mmercial projects permitted early in fiscal year 2002-2003.
erformance Standards ▬▬▬▬▬▬
Perform first review plan reviews within 10 working days, and subsequent plan reviews in 5
working days.
Identify all plan review concerns in the first review.
Perform all requested inspections within 24 hours.
Provide a customer friendly environment for citizens to access the services of the department
and process the needed applications.
Continue to have building permits and site plans of all building permits over one year old
scanned and stored on compact discs.
Respond to all citizens inquires within the same working day.
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Management Indicators ▬▬▬▬▬▬
2000-2001 2001-2002 2002-2003
Actual Estimated Projected
ly 326 227 150
10
• Pools & Fences 452 305 250
• Other 440 402 300
n/a 600 525
n-Site Inspection 18,480 14,560 15,000
it applications.
Performed 11,700 commercial and residential building inspections.
▬▬▬
building safety field.
miners, building inspectors and building
• presently utilized by the department.
• rds in the field and in the office.
Building Permit Activity
• Single-Fami
• Multi-Family 163 74 215
• Commercial 37 8
Building Counter Activity
O
Fiscal Year 2001-2002 Accomplishments ▬▬▬▬▬▬
Projected from figures based on first eight months of fiscal year 2001-2002, the Building Safety
Department accomplished the following:
• Reviewed 838 building plans and perm
•
• Provided technical assistance in the design and construction of the library, museum and
community center project.
• Overhauled and improved the building permit application process to expedite building plans
through the required departmental reviews.
• Continued scanning archived site plans into electronic format to provide records service to
the community.
• Maintained an automated building permit system to better enhance customer service and
reduce paper work.
Fiscal Year 2002-2003 Objectives ▬▬▬
• Provide staff educational opportunities to best serve the community with the highest level of
expertise in the
• Provide highly trained and qualified team of plan exa
permit technicians.
• Provide the department with the latest electronic information storage and retrieval system.
Reduce the massive storage facilities
• Present a more professional image to our customers.
Maintain high workplace safety standa
Fiscal Year 2002-2003 Budget
- 84 -
Town of Fountain Hills
Summary Expenditures – Building Safety
4/30/2002 2001-2002 2001-2002 2002-2003
Re Dept.
SALAR $337,817
S $80,942
EPAIRS & MAINTENANCE $1,997 $6,000 $2,500 $2,500
$23,100 $19,600
050 $516,700 $501,700
Year-to-Date Budget v. Estimate Request
IES & BENEFITS $462,700 $406,100 $454,600
CONTRACTUAL SERVICE $100,000 $85,000 $25,000
R
SUPPLIES & SERVICES $16,863 $40,350
CAPITAL EXPENDITURES $0 $0 $0 $0
OTTAL EXPENDITURES $437,619 $609,
Au nelthorized Person
osition-Title 2000-2001 2001-2002 2002-2003
Authorized Authorized Authorized
FTE FTE
P
FTE
Chi 1.0 1.0 1.0
Bui 2.0 1.0 1.0
.0
2.0
1.0 0.0
Building Safety
ef Building Official
Plans Examiner 1.0 2.0 2.0
lding Inspector
Building Permit Technician 2.0 2.0 2
Senior Building Inspector 2.0 2.0
Building Safety Clerk 1.0
uthorized FTE 9.0 9.0 8.0 A
Fiscal Year 2002-2003 Budget
- 85 -
Town of Fountain Hills
Salaries and Benefits $454,600
his department is fully staffed and requires no additional personnel.
Contractual Services $25,000
The level of commercial activity in Fountain Hills is not sufficient to justify a commercial plans
examiner. When commercial building plans are submitted for review, or when the residential
plan check or inspection load exceeds the department’s ability to maintain its turn-around goals,
outside consulting firms are used. The Town currently has contracts with Wildan Associates,
PDS, G.P. Engineering, P.C., Stantec, and Kelly P. Reynolds and Associates. Included in this
budget are funds to continue scanning and recording the inactive permit files to CDs.
Repairs and Maintenance $2,500
Regular service and maintenance for the five departmental vehicles and repairs to office and field
equipment funds is included.
Supplies and Services $19,600
Included in this category are publishing code modifications, conferences, required continual
training, dues and publications, gas and oil, office supplies, tools, printing, travel, and uniforms.
T
Fiscal Year 2002-2003 Budget
- 86 -
Town of Fountain Hills
Fiscal Year 2002-2003 Budget
- 87 -
Estimate Dept. Request
ES & BENEFITS:
2 ,888 3 ,500 3
3,300
ployee's Retirement Fund 29,565 41,300 35,700 38,700
128 ,600
rofessional Fees 80,942 100,000 85,000 25,000
ehicle Maintenance 1,997 5,500 2,500 2,500
quipment Maintenance 0 500 0 0
TAL $1,997 $6,000 $2,500 $2,500
PLIES & SERVICES:
dvertising 1,672 650 1,800 1,000
onferences 2,027 3,500 3,500 0
ucation/Training 300 4,000 500 1,000
s & Publications 1,265 2,800 1,500 2,000
as & Oil 3,814 7,500 4,000 4,000
ffice Supplies 3,181 6,000 3,500 4,000
ols, Shop Supplies 102 1,000 200 500
rinting 210 3,000 1,000 1,000
munications Expense 3,040 7,500 4,500 4,500
el 998 2,000 2,000 500
niforms 250 2,400 500 1,000
nk Charges 4 0 100 100
TAL $16,863 $40,350 $23,100 $19,600
ITAL EXPENDITURES
TAL CAPITAL EXPENDITURES $0 $0 $0 $0
TAL EXPENDITURES $437,619 $609,050 $516,700 $501,700
BUILDING SAFETY
01-2002 2002-20034/30/2002 2001-2002 20
Year-to-Date Budget Rev.
SALARI
Wages 73 75 29,000 352,000
FICA 3,570 5,500 4,400 5,100
Unemployment Insurance 579 400 600 300
Employee's Health Insurance 23,027 28,100 27,900 46,800
Employee's Life Insurance 312 700 365 500
Employee's Dental Insurance 3,271 4,600 3,850 5,300
Employee's Eye Insurance 595 1,100 685 1,000
Worker's Compensation Insurance 1,882 2,900 2,300
Em
Disability Insurance 1,2 1,300 1,600
TOTAL $337,817 $462,700 $406,100 $454,600
ONTRACT SERVICESC
P
TOTAL $80,942 $100,000 $85,000 $25,000
REPAIRS & MAINTENANCE:
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_______________________
Public Works
_______________________
Streets
Town of Fountain Hills
Public Works
EngineeringOpen Space Street
Maintenance
Public Works
Mission Statement ▬▬▬▬▬▬
The Public Works Department’s mission is to express and enhance the beauty, value, and quality
of the environment by operating and maintaining public grounds, dams, medians, natural washes
and open space, as well as protecting the health, safety, and well being of the public by assuring
properly designed and constructed infrastructure, correct property transfers, quality mapping, and
excellent customer service.
Department Description ▬▬▬▬▬▬
Public Works is responsible for the operation and maintenance of Town-owned wash parcels,
open space, dams, public grounds and median landscaping. The department is responsible for six
ADWR jurisdictional dams and numerous smaller dams. The department maintains landscaping
at all Town-owned buildings and facilities (except public parks), including Town Hall,
Community Center/Library, two fire stations, Community Theatre buildings, and the street yard.
Engineering processes, reviews, permits and inspects encroachment permits, including
subdivision plans, “off-site” improvement plans and utility cuts. Engineering supports the
Building Safety Department by reviewing and inspecting site work plans for building permits and
supports the Community Development Department by technical review of area specific plans,
rezonings, preliminary plats, special use permits and other land use matters. Engineering is
responsible for all right-of-way capital projects including streets, traffic, drainage and
landscaping, and provides technical support for park and building projects. It provides project
planning, design and drafting (or design contract management and plan review), construction
inspection and contract administration, as well as all street related construction maintenance
contracts, including their design, layout and inspection.
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Fiscal Year 2001-2002 Accomplishments ▬▬▬▬▬▬
• Continued the wash management program in Hesperus Wash, Colony Wash, and the Malta
Drain.
• Placed decomposed granite on Palisades Boulevard (Lost Hills to Fountain Hills Boulevard
Golden Eagle Boulevard (Palisades to Sierra Madre), La Montana Boulevard (adjacent to the
north parking lot at Town Hall).
• Installed eight concrete benches along Avenue of the Fountains.
• Recoated three fountains along Avenue of the Fountains (pebble-tec).
• Assumed maintenance responsibility for the medians on Palisades Boulevard (Shea-Lost
Hills), North Heights Dam, and the water feature at Palisades/Shea.
ts by ADWR. Annual maintenance is performed to all
upkeep of the dams.
inspected 451 utility permit requests. *
* During 10 months ended April 30, 2002
Inspected (or liaison for) major public projects including:
s/Palisades)
Fountain Park
Prepared section maps for all field employees and the public.
• Received favorable inspection repor
six Town-owned dams to insure the
• Reviewed 713 site plans for building permits. *
• Reviewed 17 subdivision preliminary plats. *
• Reviewed, permitted, and inspected 47 subdivision and miscellaneous project improvement
plan projects. *
• Reviewed, permitted and
•
• Traffic signal (Avenue of the Fountain
• Catch basins on Saguaro Boulevard at
• Library and Community Center (site work)
• Pavement and drainage improvements at the Saguaro Boulevard frontage road at Malta
Drain (with Sanitary District)
• Bike lane signing and striping (Town wide)
• Prepared hydrant atlas for the Fire Department.
•
• Updated plat, zoning and building development maps.
• Provided legal descriptions and boundary maps for the mountain land acquisition.
areas for illegal dumping or destruction
of these areas.
Continue the storm drain atlas maps and traffic signal conduit maps.
Continue data conversion to a GIS system.
Continue capital project planning, design and construction consistent with the budget.
Continue street major maintenance work (see Street Section).
Fiscal Year 2002-2003 Objectives ▬▬▬▬▬▬
• Continue the wash management program at urgent and moderate fire hazard areas in
coordination with the Fire Department requests.
• Assist the MMPC with their goals and objectives for the open space areas.
• Work in conjunction with C.P.E. by checking wash
•
•
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•
Fiscal Year 2002-2003 Budget
- 90 -
Town of Fountain Hills
Performance Standards ▬▬▬▬▬▬
Provide information to the public regarding the medians, dams, preservation areas and
• a high level of median maintenance, recognizing that medians are a very important
•
• ly to ensure proper coverage.
i-family and commercial
•
review plan checks within 20 working days
ys. Perform utility cut (encroachment permit)
• review concerns in the first submittal.
r access to services.
• other development related) technical review
• ry commissions as requested.
• feasible.
Manag
•
washes.
Provide
element of the “first impression” people have of Fountain Hills.
Inspect all dams quarterly.
Check irrigation operation month
• Spray herbicides semi-annually for weed control in median areas.
• Respond promptly to citizen inquiries and concerns.
• Perform building permit first review plan checks within 10 working days for single family
residences and miscellaneous permits and 15 working days for mult
permits.
Perform subsequent plan reviews in 5 working days.
• Perform subdivision (encroachment permit) first
and subsequent plan reviews in 5 working da
plan checks within 10 working days.
Identify all plan
• Provide a customer friendly environment for citizen and develope
Provide thorough, timely subdivision (and
comments to the Community Development Department.
Provide technical input to the Town Council and adviso
Respond to citizen inquiries within one working day, when
ement Indicators ▬▬▬▬▬▬
2001-2002 2002-2003
Estimated Projected
Not available 90%
m 89% 90%
90%
tility 10 working days 100% 90%
asement abandonments 30 working days 82% 80%
Plan Review Time Goal (lst submittal)
Single Family Residence 10 working days
Co mercial 15 working days
Subdivision 20 working days 89%
U
E
(including Council action)
Dam
1,528 acres
Wa Program 20.4 acres 22.7 acres 17.0 acres
2000-2002 2001-2002 2002-2003
Actual Estimated Projected
s and Washes
Town-Owned Wash Maintenance 1,106 acres 1,523 acres
sh Management
Fiscal Year 2002-2003 Budget
- 91 -
Town of Fountain Hills
Summary Expenditures – Public Works
Year-to-Date Budget Rev. Estimate Dept. Request
SA $620,485 $716,100
$65,000 $36,000
E 40,500 $279,125 $355,500
SU
A 22,100 $18,300 $0
4/30/2002 2001-2002 2001-2002 2002-2003
LARIES & BENEFITS $497,977 $675,930
CONTRACTUAL SERVICE $56,269 $120,000
R PAIRS & MAINTENANCE $243,526 $5
PPLIES & SERVICES $15,364 $43,400 $20,300 $97,600
C PITAL EXPENDITURES $18,269 $
TOTAL EXPENDITURES $831,405 $1,401,930 $1,003,210 $1,205,200
uthorized Personnel
A
osition-Title 2000-2001 2
FTE FTE FTE
P 001-2002 2002-2003
Authorized Authorized Authorized
1.00 0
1.00 0
1.00 0
1.00 1.00 1.00
Engineering Technician/CAD Operator 1.00 1.00 1.00
ivil Engineering Inspector 2.0
rafting/CAD Technician 1.0
1.00 1.00 1.00
pen Space & Landscape Supervisor 1.00 1.00 0
cialist 1.0
Public Works
Director of Public Works 1.00 1.0
Town Engineer 1.00 1.0
Senior Civil Engineer 1.00 1.0
Civil Engineer
C 0 2.00 2.00
D 0 1.00 1.00
Executive Assistant
Administrative Assistant 1.00 1.00 1.00
O
Open Space & Landscape Spe 0 1.00 1.00
Traffic Engineering Analyst 1.00 1.00 0.00
Authorized FTE 13.00 13.00 11.00
Fiscal Year 2002-2003 Budget
- 92 -
Town of Fountain Hills
Salaries and Benefits $716,100
here are currently 11 full-time positions in the Public Works Department. No increase in
personnel is anticipated during the fiscal year.
Contract Services $36,000
Engineering regularly contracts with design professionals (engineers, land surveyors, mappers,
architects and landscape architects) for services. These contracts provide disciplines and special
expertise that are not available among the Town’s regular staff; provide technical manpower for
major projects; and can provide a reserve of technical manpower during overflow and bottleneck
time periods.
The anticipated major projects are:
• Civil Engineer – Shea Boulevard Bike Lanes (Federal Aid) – construction phase.
• Traffic Engineer – Design signal at Fountain Hills Blvd and El Lago, and at Saguaro
Boulevard and El Lago Boulevard.
epairs and Maintenance $355,500
he department has six assigned vehicles; two for the full-time field inspectors, one for the open
ace and landscape specialist, three for field work by the other nine personnel, and survey and
chnical support equipment.
Median Landscape Maintenance
T
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sp
te
his item has substantially increased due to the significant addition of median landscape areas
to 2002, median landscape acreage has quintupled. The Town will
medians on Shea Boulevard (east from Palisades Boulevard), on
Pa va Target site during
year.
am/W sh Ma tenan
T
maintained. From 1996
ssume responsibility fora
Avenue of the Fountains (south from lisades Boule rd, and possibly at the
the coming fiscal
D a in ce
control, trash and dumping removal in the wash and
intenan i ms re e s d
of this budget moun
0
and l
d s op sup ies, pr , c mmunication expenses, travel expenses
so in ludes w ter for ti of me her properties. The
or the ewly constructed Community
water fea ncr y
an founta
The item includes fire hazard, drainage
o incl des m
preservation areas. It als u a ce of te quired at th ix Town-owne
s. Mo t jurisdictional dam s a t will be expended for urgent fire hazard removal
areas during next fall, winter, and spring.
Supplies and Services $97,60
ing, educatiThis item includes advertis on training, dues and publications, electricity, fue
ancosts, office supplies, tool h pl inting o
aland uniforms. This item c a irriga on dians and ot
major water increase is f n Center, the North Heights Dam
i ase is p(grassed area), and the Shea/Palisades ture. The major electricity e rimaril
e Sh a/Palisafor the recently acquired water featur d in at e des.
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
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Fiscal Year 2002-2003 Budget
- 94 -
Town of Fountain Hills
Fiscal Year 2002-2003 Budget
- 95 -
PUBLIC WORKS
4/30/2002 2001-2002 2001-2002 2002-2003
Year-to-Date Budget Rev. Estimate Dept. Request
ALARIES & BENEFITS:
ages 399,017 549,600 496,500 556,700
ICA 5,584 8,030 6,950 8,150
nemployment Insurance 497 550 500 550
mployee's Health Insurance 38,173 40,860 48,500 71,850
mployee's Life Insurance 429 990 525 660
mployee's Dental Insurance 5,201 6,330 6,300 7,820
mployee's Eye Insurance 977 1,730 1,160 1,530
orker's Compensation Insurance 2,594 3,640 3,400 5,090
mployee's Retirement Fund 43,753 60,460 54,500 61,240
isability Insurance 1,752 3,740 2,150 2,510
OTAL $497,977 $675,930 $620,485 $716,100
ONTRACT SERVICES
ontractual Services 0 2,000 0 1,000
ngineering Fees 56,269 118,000 65,000 35,000
OTAL $56,269 $120,000 $65,000 $36,000
EPAIRS & MAINTENANCE:
ehicle Repair & Maint.3,049 5,000 4,000 5,000
ffice Equipment Repairs 125 500 125 500
edian/Landscape Maintenance 164,453 375,000 175,000 200,000
am/Wash Maintenance 75,899 160,000 100,000 150,000
OTAL $243,526 $540,500 $279,125 $355,500
UPPLIES & SERVICES:
dvertising 154 2,300 250 500
onferences 35 2,000 50 0
ducation/Training 819 3,300 1,000 1,000
ues & Publications 843 2,000 1,000 500
lectricity 7,303 7,000 10,000 8,000
as & Oil 3,627 6,000 5,000 5,000
ffice Supplies 3,367 5,500 4,000 4,000
ools, Shop Supplies 253 1,000 400 500
rinting 2,210 3,000 3,000 2,000
ommunications Expense 2,857 7,500 3,500 3,500
Water/Sewer 50,877 70,000 70,000 70,000
Travel 262 200 500 0
Vehicle Lease Payments 0 7,500 0 0
Uniforms 902 3,000 1,500 2,500
Bank Charges 35 100 100 100
TOTAL $73,544 $120,400 $100,300 $97,600
CAPITAL EXPENDITURES
Capital Outlay - Vehicles 18,269 22,100 18,300 0
TOTAL CAPITAL EXPENDITURES $18,269 $22,100 $18,300 $0
TOTAL EXPENDITURES $889,585 $1,478,930 $1,083,210 $1,205,200
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Streets
ission Statement ▬▬▬▬▬▬
he Street Department is dedicated to quality customer service by operating, preserving and
aintaining Town-owned roadways and traffic control systems safely and efficiently.
epartment Description ▬▬▬▬▬▬
he HURF (Highway User Revenue Fund) pays for Street Department personnel and contract
ork for street repairs, operations, maintenance and improvements. Major Street Department
aff tasks include crack sealing, asphalt patching, signing, striping, traffic signals, brush removal
d street sweeping. The department provides vehicle maintenance services for the entire town
eet, and traffic barricading for town-approved and sponsored special events. Contracted tasks
clude construction and renovation of streets, walls, sidewalks, drainage facilities and traffic
gnals. Contracted major street maintenance items include concrete curb replacement, asphalt
construction, asphalt overlays, slurry seal, emulsion seal and house number painting.
erformance Standards ▬▬▬▬▬▬
Gutter sweep all streets quarterly (at a minimum), with full width sweeping annually. Gutter
sweep all arterial streets and commercial area collector streets monthly.
Respond to citizen inquiries within one working day, whenever possible.
Schedule requested street maintenance in a reasonable time frame, consistent with
maintaining a high level of productivity.
Minimize disruption to the motoring public due to maintenance and construction work.
Continue to have a safe working environment as evidenced by low workmen’s compensation
rates.
Patch asphalt at concrete curb placement areas on an as-needed basis.
Minimize vehicle maintenance “down-time”.
anagement Indicators ▬▬▬▬▬▬
2000-2001 2001-2002 2002-2003
Actual Estimated Projected
lurry Seal Applications 14 miles 19 miles 15 miles
triping Applied 12 miles 95 miles 35 miles
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•
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Fiscal Year 2001-2002 Accomplishments ▬▬▬▬▬▬
ajor projects and accomplishments include:
ll special events (500 man-hours for 12 special events).
Crack sealing in the west central quadrant of Town (17 miles of streets).
Gutter sweeping all arterial roadways - 12 times.
Performing major storm cleanup on an as-needed basis.
0 man-hours).
Graded 40 miles of shoulder.
(Hazard
Mitigation Grant).
Installed Town-wide bike lane signing and striping (ADOT Grant).
scheduled services and 278 unscheduled repairs.
Implemented new after-hours emergency standby policy.
• ecks.
M
• Barricading and street closures for a
•
• Street patching in miscellaneous areas/40 tons of asphalt.
• Gutter sweeping all roadways - 10 times.
•
•
• Assisted other Town departments (over 50
•
• Installed over 1,100 signs.
• Removed 30 tons of brush and debris.
• Performed 200 computerized traffic counts.
• Applied 95 miles of roadway striping, 6,000 feet of crosswalk and stop bars, and 5,000
reflective pavement markers.
• Slurry sealed 19 miles of street.
• Painting of approximately 1,000 house numbers on curbs.
• Constructed a new storm drain system on Saguaro Boulevard at Fountain Park
•
• Vehicle and equipment maintenance: 317
•
Fiscal Year 2002-2003 Objectives ▬▬▬▬▬▬
Continue visibility and reflectivity sign ch
• Crack seal in the west central area of town.
• Complete all construction and major maintenance projects budgeted.
Fiscal Year 2002-2003 Budget
- 98 -
Town of Fountain Hills
Summary Expenditures – Streets
te Dept. Request
$669,246 $627,150 $638,346
0 $29,150 $31,300
$885,931 $849,900 $1,021,500 $684,600
,054 $197,500 $189,200 $194,200
$1,697,300 $1,968,396 $2,040,300 $1,689,446
4/30/2002 2001-2002 2001-2002 2002-2003
Year-to-Date Budget Rev. Estima
SALARIES & BENEFITS $509,093
CONTRACTUAL SERVICES $8,750 $28,65
REPAIRS & MAINTENANCE
SUPPLIES & SERVICES $163
CAPITAL EXPENDITURES $130,472 $223,100 $173,300 $141,000
TOTAL EXPENDITURES
uthorized Personnel
A
2001-2002 2002-2003
ed Authorized Authorized
E FTE FTE
osition-Title 2000-2001 P
Authoriz
FT
uperintendent of Streets 1.00 1.00 1.00
upervisor of Street Maintenance 1.00 1.00 0.00
leet Master Mechanic 1.00 1.00 1.00
leet Equipment Mechanic 1.00 1.00 1.00
aintenance 9.00 9.00 9.00
quipment Operator 2.00 2.00 2.00
Street Department
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uthorized FTE 15.00 15.00 14.00 A
Fiscal Year 2002-2003 Budget
- 99 -
Town of Fountain Hills
Salaries and Benefits $638,346
full-time regular employees including two mechanics and
e street superintendent. The department is not anticipating hiring any new employees for this
fiscal year.
Contract Services $31,300
Accounting (auditor) and town attorney legal fees are annually prorated to the Street Fund.
LTAF special programs are budgeted at 10% of the estimated LTAF revenue. These funds are
used for non-street “grants”. The Council has traditionally awarded these funds based on the
recommendations of a special citizens’ review committee in the spring.
Repairs and Maintenance $684,600
Major road improvements in fiscal year 2001-2002 were cut to approximately 30% of previously
budged amounts due to other major Town priorities. The previous work levels should be restored
to prevent deterioration in pavement quality, traffic congestion, and traffic safety. These funds
will be used on a list of contract maintenance and construction projects included in the
appendices as listed at the end of this section.
118,000 has been budgeted for the Town’s final payment of the MCDOT Shea Boulevard
idening project (Beeline Highway to Cereus Wash; and east of Palisades Boulevard to the west
wn limit). The major work in that project had been done in fiscal year 2000-2001.
The Shea Boulevard bike lanes and median project will add bike lane pavement from Saguaro
oulevard to Palisades Boulevard, in conjunction with developer widening ($200,000). It will
ndscaped median in two locations between Technology Drive and
, filling “gaps” between proposed developer projects. Additionally,
40,000 is a roject.un
lurry s l ($50 00) w be ap n.
ed in the MCDOT widening project nor in the
The Street Department currently has 14
th
$
w
to
B
also construct a raised la
ountain Hills BoulevardF
funding (Federal Aid) of $4 vailable for this p Firerock Co try Club is also
required to participate in this project’s median (currently estimated at $100,000).
S ea ,0 ill plied primarily in the west central area of tow Shea Boulevard
will be microsurfaced, where not being resurfac
Target project ($114,600). $30,000 has been budgeted for a striping contract.
Fiscal Year 2002-2003 Budget
- 100 -
Town of Fountain Hills
Supplies and Services $194,200
This item includes advertising, education and training, dues and publications, fuel costs, liability
insurance, office supplies and printing, tool and shop supplies, communication expenses, water
and sewer, travel expenses and uniforms for the Street Department employees. This item also
cludes power and lighting for the street yard, office trailer, maintenance building and eight
in
traffic signals.
Capital Expenditures $141,000
$15,000 has been budgeted for a parking canopy for employee parking. Debt retirement is
budgeted at $126,000.
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Fiscal Year 2002-2003 Budget
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STREET DEPARTMENT
2001-2002 2002-2003
v. Estimate Dept. Request
ALARIES & BENEFITS:
ages 392,691 518,843 480,000 467,691
ICA 5,511 7,600 6,700 6,840
nemployment Insurance 629 746 700 696
mployee's Health Insurance 43,320 48,690 56,000 73,450
mployee's Life Insurance 575 1,350 700 840
mployee's Dental Insurance 5,618 7,200 6,900 7,610
mployee's Eye Insurance 1,189 2,040 1,450 1,780
orker's Compensation Insurance 15,303 22,176 20,400 25,889
mployee's Retirement Fund 42,750 57,073 52,500 51,446
isability Insurance 1,507 3,528 1,800 2,105
OTAL $509,093 $669,246 $627,150 $638,346
ONTRACT SERVICES
ccounting Fees 2,750 2,750 2,750 3,500
egal Fees 6,000 6,100 6,600 8,000
TAF Special Programs 0 19,800 19,800 19,800
OTAL $8,750 $28,650 $29,150 $31,300
EPAIRS & MAINTENANCE:
ehicle/Equipment Rep/Maint.32,930 57,000 35,000 35,000
quipment Rental 0 2,000 0 0
oad Repair/Maintenance 99,746 122,200 110,000 125,000
uilding Repairs/Maint.5,406 7,700 6,500 9,000
ffice Equipment Rep/Maint.0 1,000 0 1,000
ajor Road Improvements 747,849 660,000 870,000 514,600
OTAL $885,931 $849,900 $1,021,500 $684,600
SUPPLIES & SERVICES:
Advertising 749 1,500 800 800
Conferences 0 500 0 0
ducation/Training 1,407 2,500 1,600 1,600
ues & Publications 2,518 9,400 3,600 3,600
Electricity 18,635 25,000 22,000 30,000
Gas & Oil 14,869 25,000 20,000 15,000
Liability Insurance 91,864 98,000 98,000 110,000
Office Supplies 1,631 3,000 5,000 3,000
Tools, Shop Supplies 7,636 11,600 9,000 9,000
Printing 41 300 100 100
Rent Expense 3,075 500 4,000 0
Communication Expense 9,606 2,000 10,000 5,000
Water/Sewer 4,035 7,000 5,000 6,000
Travel 0 200 100 100
Uniforms 6,988 11,000 10,000 10,000
TOTAL $163,054 $197,500 $189,200 $194,200
CAPITAL EXPENDITURES
Capital Equipment - Vehicles 18,269 23,000 18,300 0
Capital Outlay - Equipment 10,953 30,000 20,000 15,000
Capital Outlay - Communications 0 35,100 0 0
Capital Outlay - Improvements 0 0 0 0
Debt Retirement 101,250 135,000 135,000 126,000
TOTAL CAPITAL EXPENDITURES $130,472 $223,100 $173,300 $141,000
TOTAL EXPENDITURES $1,697,300 $1,968,396 $2,040,300 $1,689,446
4/30/2002 2001-2002
Year-to-Date Budget Re
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Fiscal Year 2002-2003 Budget
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_______________________
Parks and Recreation
_______________________
Town of Fountain Hills
Parks and Recreation
Parks Recreation
Programs
Parks and
Recreation
ission Statement ▬▬▬▬▬▬
he mission of the Fountain Hills Parks and Recreation Department is to enhance the quality of
fe by providing and maintaining safe, available, and accessible parks and recreation services that
ill meet the intellectual, social cultural, and leisure needs of all residents.
ision Statement ▬▬▬▬▬▬
April 2000, the Parks and Recreation Commission developed a Vision Statement for the
epartment. The Vision Statement is contained in the department’s Strategic Plan, which is
viewed annually. The Vision Statement states, “By the year 2007, Fountain Hills Parks and
ecreation Department will achieve full agency accreditation, a National Gold Medal, and a
00% excellent rating from our citizens”.
epartment Description ▬▬▬▬▬▬
he Parks and Recreation Department is responsible for providing safe and accessible recreation
rvices for all age groups. Parks and Recreation services include senior programs, adult and
outh sports, pre-school programs, cultural programs, teen services, outdoor programs, special
ents, special interest classes, adult education classes, and after school programs.
erformance Standards ▬▬▬▬▬▬
• Offer seven new programs and eight expanded programs.
• Increase participation through unique marketing techniques.
• Increase the department’s volunteer base and continue to explore and use creative
methods to recognize volunteers.
• Provide Little League, PONY League, Soccer Club, Pop Warner, Jr. Miss Softball, and
Lacrosse Club with assistance to help ensure the success of their respective organizations.
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Town of Fountain Hills
M
anagement Indicators ▬▬▬▬▬▬
2000-2001 2001-2002 2002-2003
Actual Estimated Projected
Recreation
• Special Events 6 10 9
• Adult and Youth Sports Activities/
• Number of Courses Offered 21/160 19/169 18/170
• Special Interest Programs/
• Number of Courses Offered 22/105 19/143 17/151
• Youth and Teen Programs/
Number of Courses Offered 18/58 19/59 20/61
• Clubs Co-Sponsored by
Parks and Recreation 8 7 8
3,150 3,600 3,800
• Volunteer Hours (estimated)
Administrative Support
Youth Sports Organizations – Facility Bookings
• Little League Baseball 509 334 425
• PONY League Baseball 113 131 150
4 64 100
• Soccer Club 136 270 240
• Jr. Miss Softball
• Lacrosse Club 118 129 150
• Pop Warner Football 80 104 75
Total 960 1,032 1,140
Parks and Recreation Revenue ▬▬▬▬▬▬
2000-2001 2001-2002 2002-2003
Actual Estimated Projected
• Recreation Programs $ 165,940 $ 173,571 $ 174,650
• Facility Rentals $ 7,154 $ 11,050 $ 11,775
Subtotal $ 173,094 $ 184,621 $ 186,425
• Park Ramada Reservations $ 2,630 $ 3,375 $ 3,575
Parks and Recreation Grand Total $ 175,724 $ 187,996 $ 190,000
Fiscal Year 2002-2003 Budget
- 106 -
Town of Fountain Hills
Fiscal Year 2001-2002 Accomplishments ▬▬▬▬▬▬
excursions throughout the state for senio
nded partnership with Maricopa County Library District – Fountain Hills Branch to
rams to residents.
r’s Youth Council for the second year. The Mayor,
ded
rgia.
he Boys lub –
s to youth and teen residents.
• the u
eries.
• ommis ion on ant to provide additional funding for
.
• Revised the Parks and Recreation Department’s Strategic Plan.
vised park rules and amended the Town Code to reflect the changes.
e Fountain Hills citizens that volunteered with
Parks and Recreation over the last year.
Fiscal Year 2002-2003 Objectives
n customer service inclu atio lit
• e taff su ort to all events and ac dule a
• Work closely with the Fountain Hills Unified School District to assist with scheduling
and maintenance of facilities utilized by the Parks and Recreation Department.
rograms to be offered in 2003-2004.
• Expanded partnership with Senior Activity Services, Inc. of Fountain Hills to provide
r citizens.
• Expa
offer special prog
• Increased participation in the Mayo
Mayor’s Youth Council Officers, and staff atten the National League of Cities
Conference in Atlanta, Geo
• Expanded partnership with t and Girls C of Scottsdale Fountain Hills
Branch by offering program
Received a grant from the Arizona Commission on Arts in the amo nt of $1,000 for
the Concert in the Parks s
Applied for an Arizona C s the Arts Gr
the Concert in the Parks series
• Researched and re
• Hosted a volunteer banquet to recogniz
▬▬▬▬▬▬
• Provide excelle t ding inform n referral, qua y programs, and
easy registration.
Provid s pp tivities sche d at all Town p rks.
• Identify new recreation and leisure education p
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Summary Expenditures – Parks and Recreation Programs
02 2001-2002 2002-2003
SALAR
CO R
RE IR 0
SUPPLI 0
CA A $0 $0
TO L
4/30/2002 2001-20
Year-to-Date Budget Rev. Estimate Dept. Request
IES & BENEFITS $388,527 $467,790 $480,708 $478,300
NT ACTUAL SERVICES $195,631 $228,500 $219,000 $217,000
PA S & MAINTENANCE $2,288 $1,000 $2,750 $3,00
ES & SERVICES $30,214 $49,650 $36,300 $29,55
PIT L EXPENDITURES $0 $0
TA EXPENDITURES $616,660 $746,940 $738,758 $727,850
Autho
rized Personnel
Position -2003
FTE FTE FTE
– Title 2000-2001 2001-2002 2002
Authorized Authorized Proposed
Parks & Recreation
Director of Parks & Recreation 1.00 1.00 1.00
Park Supervisor 1.00 1.00 1.00
Recreation Supervisor 1.00 1.00 1.00
Recreation Program Coordinator 3.00 3.00 3.00
Parks Worker 2.00 1.00 1.00
Parks Intern 0.50 0.50 0
Recreation Intern 1.00 1.00 0
Parks Operation Supervisor 3.00 3.00 3.00
Recreation Assistant 5.00 4.00 4.00
Executive Assistant 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00
Authorized FTE 19.50 17.50 16.00
Fiscal Year 2002-2003 Budget
- 108 -
Town of Fountain Hills
Parks and Recreation Programs ▬▬▬▬▬▬
Salaries and Benefits $478,300
This category includes projected salary and employee related benefits for seven full-time staff
and several part-time/seasonal staff. An increase in this category is due to the addition of a new
Director of Parks and Recreation, significant increases in health insurance costs, plus the
estimated annual merit increases.
Contract Services $217,000
No increase was anticipated for recreation programs, which include special interest programs,
special events, adult and youth sports activities, and youth and teen programs. Constituent
communications will increase by $8,500 to $56,500 in fiscal year 2002-2003, allowing for the
increased publication of additional Town newsletters for the growing population of new residents.
Repairs and Maintenance $3,000
This refers to expenses relating to the department’s 15-passenger van, as well as maintenance and
repair to office equipment.
upplies and Services $29,550
his category includes advertising, conferences, continuing education, dues and publications, gas
d oil, office supplies, printing, communications, travel, and uniforms.
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Town of Fountain Hills
Fiscal Year 2002-2003 Budget
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ARKS & RECREATION
4/30/2002 2001-2002 2001-2002 2002-2003
Year-to-Date Budget Rev. Estimate Dept. Request
ES & BENEFITS:
ges 313,872 389,400 $389,400 384,700
CA 10,159 12,100 $12,300 10,300
mployment Insurance 871 400 $950 800
ployee's Health Insurance 20,647 24,300 $26,825 38,100
ployee's Life Insurance 264 600 $350 400
ployee's Dental Insurance 2,418 3,400 $3,000 3,900
Employee's Eye Insurance 527 1,000 $650 900
Worker's Compensation Insurance 2,306 3,290 $3,000 3,700
Employee's Retirement Fund 23,893 31,400 $30,350 34,100
Disability Insurance 887 1,900 $1,200 1,400
Recruitment Costs 12,683 0 $12,683
TOTAL $388,527 $467,790 $480,708 $478,300
CONTRACT SERVICES
Engineering Fees 1,117 10,000 2,000 5,000
Special Programs 66,444 76,500 76,500 63,000
Youth and Teen Programs 38,609 44,000 44,000 44,000
Sports Activities 47,827 50,000 48,500 48,500
Constituent Communications 41,634 48,000 48,000 56,500
TOTAL $195,631 $228,500 $219,000 $217,000
REPAIRS & MAINTENANCE:
Vehicle Maintenance & Repair $456 $1,000 750 1,000
Office Equipment Maintenance $1,832 $0 2,000 2,000
TOTAL $2,288 $1,000 $2,750 $3,000
SUPPLIES & SERVICES:
Advertising 1,885 2,000 2,000 1,500
Conferences 5,828 6,000 6,500 1,000
Education/Training 1,704 6,000 3,000 5,500
Dues & Publications 1,790 2,500 2,000 1,450
Gas & Oil 871 2,500 1,000 2,000
Office Supplies 5,900 12,000 6,500 8,000
Printing 2,707 5,000 3,500 2,500
Communications 2,971 7,000 3,000 4,200
Travel 3,095 2,500 4,700 250
Uniforms 3,421 4,000 4,000 3,000
Bank Charges 42 150 100 150
TOTAL $30,214 $49,650 $36,300 $29,550
CAPITAL EXPENDITURES
Capital Outlay - Vehicles 0 0 0 0
Capital Outlay - Improvements 0 0 0 0
TOTAL CAPITAL EXPENDITURES $0 $0 $0 $0
TOTAL EXPENDITURES $616,660 $746,940 $738,758 $727,850
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Town of Fountain Hills
Parks
ission Statement ▬▬▬▬▬▬
he parks staff is dedicated to maintaining over 112 acres of park land throughout the Fountain
ills park system to department standards by professionally maintaining and operating each
ark’s facilities and amenities enhancing the beauty, value, and quality of the park’s environment;
nd continuing to provide quality recreation opportunities, safe and clean parks, and superior park
eautification.
ark Descriptions ▬▬▬▬▬▬
ach of the four parks in the Town’s system is in a different stage of development based on
aster plans that were developed specific to each park. The Parks and Recreation Commission
d Town Council have reviewed and approved these master plans, which included public input
uring their planning.
esert Vista Neighborhood Park
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esert Vista Neighborhood Park is an all turf 11-acre park located between Desert Vista and
ower Drives, south of Tioga Drive. The Town acquired this site on May 21, 1998, from MCO
roperties, Inc. The Town, in cooperation with the Fountain Hills Sanitary District, is using the
1-acre site for effluent disposal. However, the Town has fenced 3.5 acres to be used as an off-
ash recreational facility and uses the remainder of the park for lacrosse and open play.
ountain Park
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ountain Park is a 62-acre passive recreation facility and home of the Town’s world famous
untain, which is the heart of the community. The park was built in 1970 and includes 33 acres
f turf, a 29-acre million gallon effluent lake, pump house station, dam, 18-hole disc golf course,
stroom/control building, children’s playground, two ramadas with picnic tables and grills, and
o parking lots. The Town acquired the park on May 1, 1997, from MCO Properties, Inc., and
proximately nine months later, the Parks and Recreation Commission developed a new park
aster plan. The revised plan includes approximately 7,200 linear feet of walkways complete
ith lighting, five picnic ramadas with tables and barbecue grills, one restroom/control building,
o parking lots with over 130 parking spaces, a tot lot and a playground. Additional amenities
clude a veterans’ memorial and an outdoor performance pad. Several park improvement
rojects were made during fiscal year 2000-2001 including the replacement of the lake liner,
nstruction and installation of three injection wells, and the completion of Phase I
provements.
our Peaks Neighborhood Park
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our Peaks Neighborhood Park is a 14-acre recreation facility adjacent to Four Peaks Elementary
chool. The Parks and Recreation Department acquired approximately 9.9 acres of land from the
chool District in May 2001, bringing the total acreage of the park to 14 acres. The Parks and
ecreation Department has maintained this land over the last several years and will continue to
aintain the property in the future. The park currently includes a lighted soccer field with
ating, a multi-purpose field with lights, one Little League field, one softball field, two lighted
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Town of Fountain Hills
tennis courts, two lighted basketball courts, two children’s playgrounds, a restroom/control
uilding, one ramada with a grill, and parking for 20 vehicles. b
Golden Eagle Park
Golden Eagle Park is a 25-acre active recreation facility adjacent to Fountain Hills High School.
The park includes four multi-purpose lighted ball fields with covered dugouts and seating for 550
spectators, four lighted tennis courts with a shaded waiting area, two lighted basketball courts
with bleachers, two lighted sand volleyball courts with a shower tower, a shaded tot lot, a shaded
children’s playground with a shaded seat wall, a 2,500 square foot restroom/control building
ree parking lots with a total of 223 parking spaces, three picnic ramadas with grills, one
inking fountains, a horse shoe pit, six open turf areas, a
one mile of sidewalks and concrete pathways.
Fountain Hills Park System
,
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pedestrian foot bridge, eight chilled dr
arge equipment storage yard, and over l
Performance Standards ▬▬▬▬▬▬
Peaks Park and Golden Eagle Park)
• Maintain an accident free work place.
(Fountain Park, Desert Vista Park, Four
• Provide safe and clean facilities daily.
• Secure restroom/control buildings and park entry gates daily.
• Prepare and line all ball fields for scheduled activities.
• Maintain athletic facilities at standards acceptable for all scheduled sports activities.
• Maintain safe and beautiful green turf year-round.
Desert Vista Neighborhood Park
• Provide pet waste bags.
• Eliminate irrigation leaks and standing water within the off-leash recreational facility.
4 x annually 4 x annually 4 x annually
Post Emergency Spraying 3 x annually 3 x annually 3 x annually
2 x annually 2 x annually 2 x annually
Management Indicators – Parks ▬▬▬▬▬▬
2000-2001 2001-2002 2002-2003
Actual Estimated Projected
Grounds Maintenance
Mowing Frequency 50 weeks 50 weeks 50 weeks
Aeration
Pre Emergence Spraying
Park Ramada Rental Hours
Desert Vista Neighborhood Park 0 0 0
Fountain Park 0 75 150
Four Peaks Neighborhood Park 29 35 35
Golden Eagle Park 551 525 550
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Fiscal Year 2001-2002 Accomplishments (Parks) ▬▬▬▬▬▬
Fountain Hills Park System
• Initiated monthly vehicle inspection for all department vehicles.
l of the parks within the park system.
• Upgraded turf and field conditions at all parks.
tainers for mutt mitts.
bowls attached.
cial event.
Fou a
p operations of the fountain.
t to rebuild four aeration pumps for circulation of
rrigation system after construction projects were finished.
outlets on the west side of the park for concerts and other
our Peaks Neighborhood Park
• Acquired approximately 9.9 acres of parkland from the Fountain Hills Unified School
• and
sports fence panels.
ll t ee par ng lots
and
the n w wal the
• Replaced gate and isolation valves throughout the park.
e Canyon to repair and maintain the required level of pump
e pum
• Over-seeded al
• Posted new signage throughout the park system.
• Installed several new memorial park benches and trees at several parks.
• Provided support services and field preparation for various Fountain Hills organizations,
such as, the Chamber of Commerce, Ministerial Association, Little League, the Soccer
club, Pop Warner Football, Lacrosse Club, the Senior Softball program, and the Men’s
League.
• Provided support services and field preparation to High School, Middle School, and Four
Peaks Elementary School personnel and associated sports teams.
Desert Vista Neighborhood Park
• Constructed new con
• Installed one ADA approved drinking fountain with two pet drinking
• Hosted the annual Paws in the Park spe
nt in Park
• Continued the St. Patrick’s Day annual tradition of dyeing the fountain green.
• Installed a new computerized control panel for pum
• Collaborated with the Sanitary Distric
oxygen into the fountain lake.
• Successfully repaired the i
• Installed new electrical
activities requiring electricity.
F
District.
Golden Eagle Park
Installed new tennis court windscreens and shade covers over both playgrounds,
purchased 10 new
• Resurfaced a hr ki .
• Replaced picnic tabletops at the Cottonwood ramada, and painted the Cottonwood
Saguaro ramadas, e l adjacent to the basketball courts, rails throughout
park, parking lot stalls and curbs in parking lot B, and drinking fountains.
• Worked with SunRidg
pressure to ensure effectiv p operation.
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Fiscal Year 2002-2003 Objectives (Parks) ▬▬▬▬▬▬
Fou a
assistance to customers, youth and
ther community organizations using the
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xpenditures.
• Maintain high staff visibility and provide friendly help for park patrons.
Des t
nt in Hills Park System
• Maintain current support services and professional
adult organizations, school sports activities, and o
facilities and amenities within the Fountain Hills Park system.
• Provide exceptional weekly maintenance of the parks, and emphasize restroom
cleanliness and a litter free environment.
Eliminate turf weeds and weeds on dirt slopes and open areas.
Level all
• Post signage for new park rules.
Cross-train recreation assistants to assist with park maintenance.
• Manage financial resources to meet authorized e
er Vista Neighborhood Park
• Add new surface material at the entrance of the Off-Leash Recreational Facility.
• Install additional benches and trees.
Fountain Park
• Continue to decrease the migratory bird population at the lake.
• Major clean up of pump house building and yard for possible public tours.
• Install concrete slab for veterans memorial.
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Summary Expenditures - Parks
4/30/2002 2001-2002 2001-2002 2002-2003
SA R
CO R $0 $0
RE IR 0,291 $317,600 $341,900 $321,000
SU $213,500 $254,880
ITAL EXPENDITURES $105,765 $1,117,500 $105,880 $15,000
TOTAL 845,620
Year-to-Date Budget Rev. Estimate Dept. Request
LA IES & BENEFITS $195,766 $238,870 $239,155 $254,740
NT ACTUAL SERVICES $0 $133,000
PA S & MAINTENANCE $31
PPLIES & SERVICES $168,014 $321,800
CAP
EXPENDITURES $779,836 $2,128,770 $900,435 $
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Parks ▬▬▬▬▬▬
Salaries and Benefits $254,740
The parks are maintained by a staff that consi pervisor, three parks operations
supervisors, and one parks operations worker. Although the staff members are assigned to a
specific park, they share responsibilities for their duties wherever
necessary.
Desert Vista Neighborhood Park $ 0
Fountain Park $ 55,000
Four Peaks $ 47,430
Golden Eagle Park $152,310
Repairs and Maintenance $321,000
This refers to expenses relating to the daily ma tenance of the park, as well as renting power
tools and small equipment to perform park maintenance repairs. The major component to this
category is the Annual Landscape Contract, which comprises most of the expenditures for this
category. The Annual Landscape Contract will be re-bid during fiscal year 2001-2002 and
renewed on an annual basis for up to four addi years. Additionally, the annual landscape
contract is adjusted annually to include the Consumer Price Index.
Desert Vista Neighborhood Park $ 42,500
Fountain Park $142,500
Four Peaks $ 41,000
Golden Eagle Park $ 95,000
Supplies and Services $254,880
Expenses in this category pertain to the daily operations of the park and include costs for
electricity, water, sewer, trash pick-up, associat d operational signage, and miscellaneous tools
and supplies. The major portion of this category onsists of the electricity required to operate the
fountain pumps. Also included are expendit s associated with continuing education and
conferences for park staff to keep current with certifications.
Desert Vista Neighborhood Park $ 7,300
Fountain Park $146,800
Four Peaks $ 37,900
Golden Eagle Park $ 62,880
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ERT VISTA PARK
4/30/2002 2001-2002 2001-2002 2002-2003
Rev. Estimate Dept. Request
NTRACT SERVICES:
Fees 0 0 0 0
ngineering/Design Fees 0 0 0 0
TAL 0 0 0 0
AIRS & MAINTENANCE:
uipment Rental 0 0 0 500
d Preparation/Maintenance 1,230 3,000 2,000 2,000
owing/Landscape Maintenance 31,832 57,500 38,000 40,000
TOTAL $33,062 $60,500 $40,000 $42,500
SUPPLIES & SERVICES:
Advertising 0 3,000 0 500
lectricity 2,936 5,000 5,000 5,000
ools/Shop Supplies 132 500 300 500
ater/Sewer 997 5,000 1,500 1,300
OTAL $4,065 $13,500 $6,800 $7,300
APITAL EXPENDITURES
apital Outlay - Park Improvements 2,223 2,500 2,300 0
OTAL $2,223 $2,500 $2,300 $0
OTAL EXPENDITURES $39,350 $76,500 $49,100 $49,800
DES
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FOUNTAIN PARK
4/30/2002 2001-2002 2001-2002 2002-2003
Year-to-Date Budget Rev. Estimate Dept. Request
ALARIES & BENEFITS:
ages 33,559 39,400 39,400 39,100
ICA 459 590 590 590
nemployment Insurance 46 50 50 50
mployee's Health Insurance 4,631 4,210 6,000 8,450
mployee's Life Insurance 44 90 55 60
mployee's Dental Insurance 493 530 650 900
mployee's Eye Insurance 114 180 135 150
orker's Compensation Insurance 720 880 880 1,210
Employee's Retirement Fund 3,691 4,340 4,600 4,310
Disability Insurance 127 270 160 180
TOTAL $43,884 $50,540 $52,520 $55,000
CONTRACT SERVICES:
Engineering/Design Fees 0 110,000 0 0
TOTAL 0 110,000 0 0
REPAIRS & MAINTENANCE:
Equipment Repair 1,648 8,000 2,500 11,000
Vehicle Maintenance/Repair 896 3,000 1,000 2,000
Equipment Rental 74 1,000 100 500
Building Repairs/Maintenance 5,071 3,000 6,000 3,000
Field and Park Maintenance 54,273 27,500 60,000 36,000
Mowing/Landscape Maintenance 105,437 90,000 110,000 90,000
TOTAL $167,399 $132,500 $179,600 $142,500
SUPPLIES & SERVICES:
Advertising 978 5,000 1,000 3,000
Conferences 125 100 150 100
Education/Training 75 700 100 500
Dues & Publications 120 150 150 100
Electricity 74,940 150,000 100,000 125,000
Gas and Oil 1,624 3,000 2,000 2,000
Office Supplies 500 500 500 500
Tools, Shop Supplies 362 1,000 500 1,000
Printing 0 3,000 1,000 3,000
Communications Expense 420 1,100 500 1,600
Water 5,727 7,000 7,000 8,000
Travel 5 100 100 0
Uniforms 1,040 1,000 1,200 2,000
TOTAL $85,916 $172,650 $114,200 $146,800
CAPITAL EXPENDITURES
Capital Outlay - Equipment 0
Capital Outlay - Improvements 23,731 0 23,730 15,000
TOTAL $23,731 $0 $23,730 $15,000
TOTAL EXPENDITURES $320,930 $465,690 $370,050 $359,300
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Town of Fountain Hills
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FOUR PEAKS NEIGHBORHOOD PA
4/30/2002 2001-2002 2001-2002 2002-2003
Year-to-Date Budget Rev. Estimate Dept. Request
ALARIES & BENEFITS:
ages 26,119 38,100 $30,000 33,900
ICA 341 570 $435 500
nemployment Insurance 46 50 $65 50
mployee's Health Insurance 4,035 5,100 $5,100 6,950
mployee's Life Insurance 40 90 $55 60
mployee's Dental Insurance 613 780 $780 900
mployee's Eye Insurance 103 180 $135 150
orker's Compensation Insurance 682 980 $955 1,040
mployee's Retirement Fund 2,873 4,190 $3,400 3,730
isability Insurance 106 260 $125 150
OTAL $34,958 $50,300 $41,050 $47,430
ONTRACT SERVICES:
ngineering/Design Fees 0 23,000 0 0
OTAL 0 23,000 0 0
REPAIRS & MAINTENANCE:
Vehicle Maintenance/Repair 320 2,300 800 2,000
Equipment Rental 1,829 2,800 2,000 2,500
Building Repairs/Maintenance 5,373 2,500 5,500 5,000
Field Preparation/Maintenance 13,043 16,500 16,000 17,500
Mowing/Landscape Maintenance 11,573 14,000 14,000 14,000
TOTAL $32,138 $38,100 $38,300 $41,000
SUPPLIES & SERVICES:
Advertising 95 4,500 300 3,000
Conferences 1,491 1,000 1,500 100
Education/Training 75 300 100 300
Dues and Publications 305 150 350 200
Electricity 10,790 18,000 13,000 14,000
Gas and Oil 1,294 2,400 2,400 2,400
Office Supplies 89 100 100 100
Tools, Shop Supplies 983 2,000 1,000 1,000
Printing 0 3,000 0 0
Communication Expense 483 1,100 600 800
Water/Sewer 12,995 28,000 15,000 15,000
Travel 0 400 0 0
Uniforms 571 1,000 800 1,000
TOTAL $29,171 $61,950 $35,150 $37,900
CAPITAL EXPENDITURES
Capital Outlay - Vehicles 0 0 0 0
Park Improvements 55,000 55,000 55,000 0
TOTAL $55,000 $55,000 $55,000 $0
TOTAL EXPENDITURES $151,267 $228,350 $169,500 $126,330
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GOLDEN EAGLE PARK
4/30/2002 2001-2002 2001-2002 2002-2003
Year-to-Date Budget Rev. Estimate Dept. Request
ALARIES & BENEFITS:
ages 89,757 107,000 $110,900 112,200
ICA 1,166 1,590 $1,500 1,660
nemployment Insurance 139 200 $150 150
mployee's Health Insurance 11,768 11,760 $15,000 19,650
mployee's Life Insurance 132 270 $160 180
mployee's Dental Insurance 1,303 1,480 $1,570 1,700
mployee's Eye Insurance 298 460 $355 410
orker's Compensation Insurance 2,125 2,770 $3,000 3,520
mployee's Retirement Fund 9,867 11,770 $12,500 12,340
isability Insurance 369 730 $450 500
OTAL $116,924 $138,030 $145,585 $152,310
ONTRACT SERVICES:
TOTAL 0 0 0 0
REPAIRS & MAINTENANCE:
Vehicle Maintenance/Repair 7,875 8,500 8,500 9,000
Equipment Rental 628 2,000 1,000 2,000
Building Repairs/Maintenance 20,901 15,000 22,000 22,000
Field Preparation/Maintenance 26,280 21,000 27,500 30,000
Mowing/Landscape Maintenance 22,008 40,000 25,000 32,000
TOTAL $77,692 $86,500 $84,000 $95,000
SUPPLIES & SERVICES:
Advertising 395 5,000 500 1,000
Conferences 630 2,500 650 255
Education/Training 1,270 4,000 1,500 2,500
Dues and Publications 495 700 500 225
Electricity 25,860 35,000 30,000 30,000
Gas and Oil 2,827 4,000 3,000 3,000
Office Supplies 79 1,000 100 1,000
Tools, Shop Supplies 1,725 3,000 2,000 3,000
Printing 0 500 0 500
Communication Expense 1,254 4,500 1,300 2,400
Water/Sewer 11,848 8,000 14,500 15,000
Travel 372 1,500 400 0
Uniforms 2,107 4,000 2,900 4,000
TOTAL $48,862 $73,700 $57,350 $62,880
CAPITAL EXPENDITURES
Park Equipment 0 0 0 0
Park Improvements 24,811 60,000 24,850 0
TOTAL $24,811 $60,000 $24,850 $0
TOTAL EXPENDITURES $268,289 $358,230 $311,785 $310,190
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_______________________
Public Safety
_______________________
Marshal Department
Fire Department
Town of Fountain Hills
Marshal Department
Public Safety
Animal Control Code
Enforcement
Law
Enforcement
ission Statement ▬▬▬▬▬▬
he Marshals Department is dedicated to creating a safe and secure environment for our residents
rough voluntary compliance with statutes and codes, impartial resolution of neighborhood
isputes, a commitment to “quality of life” issues, and timely law enforcement services.
epartment Description ▬▬▬▬▬▬
aw enforcement services are provided to our residents through a unique combination of full-
me officers and volunteer deputy marshals as well as contract services from the County Sheriff.
arshal Department personnel handle “quality of life” issues such as municipal code
forcement, crime prevention, traffic safety, special events, and community services while “life
d death” issues such as criminal investigations and traffic enforcement are provided by the
ounty Sheriff under a contract administered by the Town Marshal.
erformance Standards ▬▬▬▬▬▬
All department members will subscribe to the principles of community based policing.
The public will be treated with courtesy and respect by all members of the department
The department will not engage in racial profiling
Clearance rates for ordinances and zoning code violations will be based on closing a case to
the satisfaction of the complainant within 30 days of receipt
Acknowledgement of all ordinance and zoning complaints, as well as assignment to an
investigating officer, will occur within one working day of receipt.
All uniformed personnel in the Marshals Department will have at least a class “C” ACJIS
certification and dispatchers will have a class “A” certification for access to criminal history
files.
All certified personnel in the Marshals Department will meet, or exceed, state training
standards (Az-POST) as a means of reducing liability.
Notification on dog license renewals will be given to all animal owners at least 30 days
before expiration.
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Town of Fountain Hills
• Selection of all civilian personnel will be based on a seven part process involving a
on package, qualifications appraisal, proficiency testing, a
edical and psychological test.
• Selection of all uniformed officers and volunteers will be based on an eight-part process
involving a comprehensive application package, a written test, a qualifications appraisal
board, a physical agility test, a background investigation, a polygraph, a medical which
includes drug screening, and a psychological exam.
• In order to encourage community volunteers, the department will continue to provide all
equipment, supplies, and training at no expense to the individual volunteer.
Management Indicators ▬▬▬▬▬▬
2000-2001 2001-2002 2002-2003
Actual Estimated Projected
13 12 12
8%
comprehensive applicati
background, polygraph, m
rimes Against Persons C
Property Crime per 1,000 Residents 1.68 1.65 1.58
Motor Vehicle Accidents 217 207 206
Code Violations Handled 1,486 1,603 1,608
ode Enforcement Clearance Rate 84.3% 86.7% 86.C
▬▬▬▬▬▬
85% to the resident’s
satisfaction within 30 days of receipt. This represented an 11% increase over last fiscal year.
Responded to 429 law enforcement service calls including violations of state statutes and
sts, alarm calls, and criminal investigations. Issued
s and apprehended 22 motorists operating their
s and
non-certified Community
•
costs.
67 convicted persons on outstanding warrants.
Fiscal Year 2002-2002 Accomplishments
In the first nine months of the fiscal year, the Marshals Department accomplished the following:
• Received $134,392 in state and federal grants for crime prevention, school resources, traffic
safety, equipment, and youth programs in our community.
• Handled 1,204 ordinance and zoning complaints closing approximately
•
liquor laws as well as warrant related arre
799 citations for traffic safety violation
vehicles under the influence of alcohol.
n• Handled 124 incidents at the high school and middle school ranging from drugs, weapo
truancy violations. substance abuse to assaults, disorderly conduct, and
• Dispatchers handled 18,794 telephone calls on a 24-hour a day basis as well as 5,051
weekend, holiday and nighttime radio transmissions and 5,703 citizen service requests at the
front window.
• Recruited, selected and trained two new uniformed officers for the volunteer reserve
program, one as a fully certified reserve officer and one as a
Service Officer.
Logged 1,430 hours of volunteer time saving the community $21,575 in law enforcement
salary
• Issued 2,013 dog licenses, representing more than $17,998 in revenue for the Town of
Fountain Hills.
• Collected over $97,868 in delinquent fines for the Magistrate Court as well as clearing 248
outstanding cases and apprehending
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
• Provided traffic, security, and parking services at special events authorized by the Town
Council including the Great Fair, Concerts in the Park, Egg Scramble, Easter Services,
Mountain-to-Fountain Race, Fall Festival, Thanksgiving Parade, Turkey Trot Race, and the
•
grams in conjunction with the Parks
Promoted crime prevention through a wide variety of community programs including anti-
graffiti efforts, public service articles on crime resistance techniques, vacation watches,
hes, bicycle patrols, elderly welfare checks, park
security programs, wash w ysis pro tion
efforts.
Received “exemplary ratings” on each of the quarterly peace officers standards audits and the
r stem) lia
Obje ives
Achieve a clearance rate on ordinance and zoning violations of at least 85% based on the
criteria of handling resolving complaints to the resident’s satisfaction within 30 days of
Eliminate any increase in property crime, despite a growing population, through an
Enhance the concept of community based policing by supporting the Law Enforcement
ssist both groups with training,
•
• nforcement salary expenses by recruiting, selecting,
plication package, a
al tests.
• Hills with a minimum staffing level of 1.5 officers per 1,000 residents using
. Achieve at least a 5% annual decrease in the number of incidents on both
Holiday Lighting of the Avenue.
Sponsored and presented a wide variety of youth service activities including Special
Olympics, the KidCare-id Program, “Stranger-Danger” presentations, Teen Court, “Twilight
Tuesday and “Wednesday in the Park” teen pro
Department as well as Bicycle Safety Rodeos, child restraint inspections and sponsorship of
the Fountain Hills Law Enforcement Explorer Post.
•
business security evaluations, block watc
atches, residential risk anal , and public perty protec
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annual ACJIS (criminal history info mation sy comp nce audit.
Fiscal Year 2002-2003 ct ▬▬▬▬▬▬
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receipt.
•
aggressive crime prevention and public information effort.
•
Advisory Panel (LEAP) for adults and the Law Enforcement Explorer Post for juveniles.
That support will include dedication of resources to a
information, and public exposure.
Increase dog licenses by at least 5% through an aggressive program of public information and
enforcement. This objective is particularly important because licensing ensures that dogs
have been vaccinated for rabies and other diseases. Unlicensed dogs represent a threat to the
health and welfare of the community.
Continue to save the community law e
and training at least two qualified volunteers for the Marshals Reserve Program placing an
emphasis on an 8-step process that includes a comprehensive ap
standardized written test, qualification appraisal boards, comprehensive background
investigations, polygraphs, physical agility testing, medical examinations, drug screenings,
and psychologic
• Reduce Town liability from law enforcement operations through an aggressive in-service
training program for Marshals Department personnel.
Provide Fountain
grant funding and the combined resources of the Marshals program and contract services by
the Sheriff.
• Promote safety and security on the high school and middle school campus through the school
resource program
campus locations.
Fiscal Year 2002-2003 Budget
- 131 -
Town of Fountain Hills
• Develop and implement an organized traffic safety strategy for the community to stop the
increased traffic accident rate. The program will emphasize a combination of engineering,
education and enforcement for this purpose.
Maintain at least “class C” ACJI• S criminal history access certification for all enforcement
•
ve training program for all personnel to
•
tions, and support of Special Olympics.
personnel and “class A” certification for all dispatch personnel, both full time and volunteer,
so they may access case information directly into the department data base as part of the
computerized report writing program.
Consolidate all operational reporting to a computerized record management system that meets
state and federal guidelines. Engage in an aggressi
ensure their ability to utilize the technology system.
Sponsor, participate, or present youth oriented community service programs during the
upcoming fiscal year including, but not limited to, KidCare-id, bike safety inspections and
registration, child restraint inspections, distribution of bicycle helmets, “Stranger-Danger”
presenta
• Promote public visibility, accessibility, and community relations through clearly marked cars
and high profile uniformed personnel.
Fiscal Year 2002-2003 Budget
- 132 -
Town of Fountain Hills
Summary Expenditures – Marshal Department
RE
CAPITAL EXPENDITURES $29,330 $40,900 $29,500 $54,000
TOTAL EXPENDITURES $2,107,351 $2,676,390 $2,612,450 $2,658,380
4/30/2002 2001-2002 2001-2002 2002-2003
Year-to-Date Budget Rev. Estimate Dept. Request
SALARIES & BENEFITS $733,320 $945,700 $910,300 $983,100
CONTRACT SERVICES $1,255,706 $1,570,250 $1,570,250 $1,509,700
PAIRS & MAINTENANCE $21,836 $27,140 $25,000 $29,500
SUPPLIES & SERVICES $67,159 $92,400 $77,400 $82,080
Authorized Personnel
Position-Title 2000-2001 2001-2002 2002-2003
Authorized Authorized Authorized
FTE FTE FTE
Marshal Department
Town Marshal 1.00 1.00 1.00
Sergeant 4.00 4.00 3.00
Deputy Marshal 14.00 14.00 8.00
Dispatcher 6.00 7.00 7.00
Administrative Assistant 0 0 1.00
Authorized FTE 25.00 26.00 20.00
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Salaries and Benefits $983,100
his category includes projected salary and employee related expenses for a staff of 11 full-time
officers, 7 dispatchers, the department head, and an administrative assistant position (full-time)
that was approved by the Town Council during the budget hearings. The increase in the
department’s personnel services budget is based on four factors: filling positions which were
vacant during a portion of the previous fiscal year; changes in the proportion of municipal
funding as grants mature; expiration of federal grants which reverted to Town funding; and, a
change in the cost of employee health benefits.
Contract Services $1,509,700
One of the primary objectives of the department is to provide for public safety. The department
uses a national standard of 1.5 officers per 1,000 residents based on the concept that population
drives the demand for law enforcement services. Fountain Hills currently fields 30 officers
including 16 under a contract with the County Sheriff. No increase was sought in the level of
patrol services. The budget is based on 3.0 service “beats” based on the county’s formula for
calculating service costs.
Repairs and Maintenance $29,500
This refers to expenses relating to the department’s motor vehicle fleet as well as maintenance
and repairs to a wide variety of office equipment, radio and dispatch consoles, monitoring
stems, and automated recording devices which are subject to service contracts.
Supplies and Services $82,080
xpenses in this category pertain to daily operations of the department and range from fuel costs
s, printing expenses, training, and publications.
The most significant change involves communications related expenses. This is a vital area
partme t oper ions,
expens fall i leas
dio co munications.
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sy
E
to office supplies, uniform
pertaining to de n at contractual obligations, and officer safety objectives.
ommunication ,C es nto three categories: telecommunications ed services, and
ra m
Telecommunications
of the 2With operation 4-e officers are n
All on
hour dispatching, service requests occur at tim s when ot
all per nnel a issued pagers pid respon l outs. nt
y on c llular t om e een h nd
ed
warrants which may no pp priate al broa
ra a
ntract or the dio re ry
in meeting objectives relating to public safety, officer safety, special events and public
accessibility. By policy, every uniformed officer is assigned a portable radio, MCSO officers on
contract are supplied with a radio for direct communications with department dispatchers, and
every vehicle is equipped with a mobile radio.
on duty. -c so re for ra se and cal The departme
calso relies heavil e elephones for direct munications b tw eadquarters a
personnel in the field. Cellularsupervisory communication is used to transmit detail
cast. information and to verify t be a ro for gener d
This budget also includes radio repairs, radio re-prog mming costs, calibration services, and
$24,000 county co f ra peater. Radio communications are absolutely necessa
Fiscal Year 2002-2003 Budget
- 134 -
Town of Fountain Hills
Capital Outlay $54,000
The department depends upon radio communications to deliver services in the field. In 2000, the
Town was notified that the county would be converting the Thompson Peak repeater from the
806MHz frequency to an 867MHz smart zone system that will not support the radios currently
used by Fountain Hills. Through negotiations and reprogramming, it will be possible for the
department to continue using the Thompson Peak repeater for a reasonable time as long as a
concerted effort was made to convert to the new technology. The department proposed a
program, approved by the Council in fiscal year 2001-2002, to convert its hand-held, console, and
obile radios over in phases to reduce the fiscal impact.
ergency response plan.
m
The first phase of the conversion, completed in fiscal year 2001-2002, converted the dispatch
consoles and mobile radios in supervisor vehicles. The second phase, which is part of the fiscal
year 2002-2003 budget, would convert all portable radios to the new system. The third phase,
scheduled for fiscal year 2003-2004, would result in mobile units in all vehicles. The total cost of
a portable unit is $4,467 and the department is seeking units for all 7 full-time officers, 3 reserves,
and 2 command units for the em
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Fiscal Year 2002-2003 Budget
- 137 -
MARSHAL DEPARTMENT
4/30/2002 2001-2002 2001-2002 2002-2003
Year-to-Date Budget Rev. Estimate Dept. Request
ALARIES & BENEFITS:
ages 580,032 751,300 715,000 740,500
ICA 8,104 11,000 10,000 10,900
nemployment Insurance 848 1,200 850 1,100
mployee's Health Insurance 60,626 68,400 76,500 123,800
mployee's Life Insurance 752 1,500 1,000 1,200
mployee's Dental Insurance 8,020 10,200 9,600 13,200
mployee's Eye Insurance 1,604 2,900 1,850 2,700
orker's Compensation Insurance 11,069 14,700 10,000 16,200
mployee's Retirement Fund 58,968 76,400 72,500 67,200
ecruitment Costs 972 3,000 10,000 3,000
isability Insurance 2,325 5,100 3,000 3,300
OTAL $733,320 $945,700 $910,300 $983,100
ONTRACT SERVICES
heriff's Contract 1,255,706 1,570,250 1,570,250 1,509,700
OTAL $1,255,706 $1,570,250 $1,570,250 $1,509,700
EPAIRS & MAINTENANCE:
ehicle Repairs & Maintenance 15,276 20,000 18,000 22,000
ffice Equipment Repairs/Maintenance 6,560 7,140 7,000 7,500
OTAL $21,836 $27,140 $25,000 $29,500
UPPLIES & SERVICES:
dvertising/Signage 6,098 6,500 6,200 6,500
onferences 2,750 2,450 3,000 1,150
ducation/Training 5,107 5,100 5,500 6,500
ues & Publications 2,087 2,400 2,400 2,100
as & Oil 13,735 30,000 16,000 16,000
ffice Supplies 11,595 13,500 13,500 14,000
rinting 5,370 5,200 5,200 5,500
ommunication Expense 7,849 4,100 9,000 15,000
ravel 2,479 4,700 3,000 2,000
niforms 7,344 14,100 10,000 9,000
eapons/Ammunition 2,663 4,250 3,500 4,250
ank Charges 82 100 100 80
OTAL $67,159 $92,400 $77,400 $82,080
APITAL EXPENDITURES
apital Outlay-Vehicles 0 0 0
ffice Furniture & Equipment 0 8,900 0 0
apital Outlay-Commun.29,330 32,000 29,500 54,000
OTAL CAPITAL EXPENDITURES $29,330 $40,900 $29,500 $54,000
OTAL EXPENDITURES $2,107,351 $2,676,390 $2,612,450 $2,658,380
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Town of Fountain Hills
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Fire Department
Emergency
Medical Fire Protection
Fire Department
Mission Statement ▬▬▬▬▬▬
o preserve life and property through fire prevention, education, suppression and emergency
edical services while maintaining the highest level of training, professionalism and dedication
customer service
epartment Description ▬▬▬▬▬▬
ire fighting and emergency medical services are provided to the residents through a unique
mbination of municipally owned equipment and facilities operated by contract personnel from
e Rural/Metro Corporation.
he Fire Department is responsible for prevention and suppression of structural and wild land
res within the town limits. The fire department also provides inspections, emergency medical
rvices, emergency transport, hazardous material handling, and takes the lead role in emergency
sponse to natural disasters. In conjunction with its primary role, the Fire Department provides a
ide range of auxiliary community services such as public education, snake removal, a fire
pport program, and a youth-oriented explorer post.
erformance Standards ▬▬▬▬▬▬
• Response time of five minutes or less to the scene of fire and medical calls at least 90%
of the time.
• Provide a minimum of 240 hours of training to each individual assigned to Fountain Hills
per year.
• Inspect and test all fire hydrants in Fountain Hills on an annual basis.
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Management Indicators ▬▬▬▬▬▬
2000-2001 2001-2002 2002-2003
Actual Estimated Projected
Emergency response time 3min 54min 3min 39sec 4min
EMS response time 3min 43min 3min 40sec 4min
Percentage of EMS calls 76% 81% 85%
Emergency calls 1,585 1,359 1,475
Non-emergency service calls 1,372 1,071 1,300
Construction inspections/safety surveys 2,395 2,100 1,900
Fiscal Year 2001-2002 Accomplishments ▬▬▬▬▬▬
• Placed new ladder/pumper apparatus in service.
• Added a new licensed ambulance to the Fountain Hills fire fleet.
inistration facility staff, installed a fueling station to
replace commercial fuel with bulk purchase.
rgency medical service response time community wide.
• Added arson investigator capability.
y.
haracterization program and CPR program.
• With assistance from the Adm
• Acquired capability to service self contained breathing apparatus.
• Reduced emergency response time community wide.
• Reduced eme
• Expanded hazardous material capabilit
• Expanded public education through a c
• Implemented new fire management software program.
iscal Year 2002-2003 Obj
ectives ▬▬▬▬▬▬
Program including syllabus and lesson
plans.
• Design and construct a “docking station” for the E.D.I.T.H. House to be located at the
lic information tool financed by private funds.
• Identify and select a fire captain as a candidate for the executive fire officer program at
F
• Maintain or improve upon a 4-minute response time for all emergency calls
• Convert all Fire Service and EMS records from 2000 forward to the new fire
management software system.
• Implement a policy and procedures manual for Fountain Hills fire and EMS services.
• Develop and implement a Senior Citizen safety
Palisades Fire Station to serve as a pub
the National Fire Academy in Washington D.C.
Fiscal Year 2002-2003 Budget
- 140 -
Town of Fountain Hills
Contract Services $2,275,700
fire protection and emergency medical services
epairs and Maintenance $38,570
ting to the departmen r fi s
and repair of office m is nses
teries, nd veh a ssential to keeping equipment in operating
ipment includes servi tr uter
upplies and Services $42,000
xpenses in this category pertain to daily operations of the department and range from fuel costs
and publications. Items in this
ategory are outside of the parameters of the Rural/Metro contract and represent expenses
spe c
Ca a
The cap n of matching funds for a federal grant to
pur s te $4,500 towards the
cos e with the Fountain Hills local law
enforce
This represents the amount of the Town’s
contract with Rural/Metro Corporation.
R
This refers to expenses rela t’s fleet of fire equipment fo eld operations a
well as maintenance equip ent for admin trative activities. Fleet expe
include tires, brakes, bat a icle p rts e
order. Office equ ce con acts on existing copiers, printers, and comp
equipment.
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to fire fighting tools, office supplies, specialized training, printing,
c
cifi ally for Fountain Hills.
pit l Outlay $5,000
ital expenditure represents the Town’s portio
cha e portable radios. If the grant is awarded, the Town will contribu
t of purchasing eight new radios that would be compatibl
ment agencies.
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
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Fiscal Year 2002-2003 Budget
- 142 -
Town of Fountain Hills
Fiscal Year 2002-2003 Budget
- 143 -
FIRE DEPARTMENT
2001-2002 2002-2003
Rev. Estimate Dept. Request
ES & BENEFITS:
TAL $0 $0 $0 $0
NTRACT SERVICES
ural Metro Contract 0 0 0 2,275,700
TAL $0 $0 $0 $2,275,700
AIRS & MAINTENANCE:
ehicle Repairs & Maintenance 0 0 0 37,000
Office Equipment Repairs/Maintenance 000
TOTAL $0 $0 $0 $38,570
SUPPLIES & SERVICES:
Dues & Publications 0 0 0 0
Gas & Oil 0 0 0 20,000
Office Supplies 0 0 0 20,000
Printing 0 0 0 2,000
Travel 0 0 0 0
TOTAL $0 $0 $0 $42,000
CAPITAL EXPENDITURES
Capital Outlay-Vehicles 0 0 0
Office Furniture & Equipment 0 0 0 5,000
Capital Outlay-Commun.0 0 0 0
TOTAL CAPITAL EXPENDITURES $0 $0 $0 $5,000
TOTAL EXPENDITURES $0 $0 $0 $2,361,270
4/30/2002 2001-2002
Year-to-Date Budget
SALARI
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1,570
Town of Fountain Hills
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Fiscal Year 2002-2003 Budget
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_______________________
Grants
_______________________
Town of Fountain Hills
Grants
arshal Department ▬▬▬▬▬▬
nited States Department of Justice - Office of Community Oriented Policing $28,900
he Town of Fountain Hills has participated in the US Department of Justice for Community
riented Policing (COPS) program since March 1995. When the federal grant is awarded to
unicipalities, the OJP agrees to subsidize the costs for newly hired COPS officer(s) for a period
f three years. At the end of three years the officers are retained and fully funded by the Town.
he COPS grant program included in this grant (COPS V) expires April 30, 2003 and currently
vers one officer. The General Fund portion is included in the Town Marshal Department
udget.
arks and Recreation Department ▬▬▬▬▬▬
rizona State Parks, Land and Water Conservation Fund (LWCF)
ountain Park, Phase II $0
2001, the Town received notification of a grant award from the Land and Water Conservation
und as a result of the Arizona State Parks Heritage Grant application submitted February 29,
000. The application proposed applying grant funds to complete Fountain park Phase II
provements, which includes new playground equipment, one lighted parking lot, an
ucational arboretum, one multi-path walkway around the fountain, one picnic Ramada with
bles, a performance pad, park signage, and a veteran's memorial. The grant will reimburse the
own $237,307 for the improvements and requires matching funds from the Town. The proposed
st of the Phase II improvements is $1,237,707, which includes $1,000,000 of General Fund
ansfers. However, due to budget constraints, this project has been placed on hold until such
me that funds become available. The Grant Participation Agreement was signed and accepted
n December 21, 2001 along with a required 10% surcharge ($23,730.70).
rizona Commission on the Arts $4,000
arks and Recreation staff has submitted a request to the Arizona Commission on the Arts for
roject support funding as part of the Commission's annual grant cycle. These grant funds will
elp support spring concerts in the park. The annual "Concert in the Park" series will be held
ery Sunday during the month of March as a means to bring culturally diverse entertainment to
ountain Hills’ residents. Notification of the grant awards will be made public after July 1, 2002.
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Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Fire Department ▬▬▬▬▬▬
ederal Emergency Management Agency (FEMA) $83,000
warded a federal grant in the amount of $83,000 to
eathing appar s) and specialized turnout gear for wild land
ffice. If awarded, the $44,700 would be taken out of the $500,000 miscellaneous grant
quests.
iscal Year 2002-2003 $750,000
$50,000 or mi ellaneo s grants that
F
The Town of Fountain Hills has been a
urchase self-contained br atus (SCBA’p
firefighting. The SCBA’s will provide the firefighters additional protection with filtered,
compressed air when they are involved in a situation with heavy smoke, toxic chemicals, etc.
The protective wild land firefighting gear is used while fighting brush and wild fires. The
additional equipment will bring the town up to NFPA (National Firefighter Protection
Association) standards.
There is a possibility that the Fire Department could receive an additional $44,700 to purchase
eight new portable radios that would be compatible with the Town Marshal and Maricopa County
heriff’s OS
re
Administration Department ▬▬▬▬▬▬
Regional Public Transportation Authority (RPTA) $75,000
Fountain Hills, as part of the comprehensive Red Cross STS (Special Transportation Services)
Program, provides transportation services to low income, elderly, and disabled citizens. The STS
provides “shuttle service” in Fountain Hills to citizens that connect to the Valley Metro Transit
System at the Mayo Clinic bus stop. Funding for this program previously came out of the
Administration Department of the General Fund. This budget proposes to utilize the RPTA grant
funds to pay for the Red Cross shuttle. These funds will also be used to subsidize the Town’s
“Transfare” program that will provide subsidized taxi transportation to senior citizens.
Miscellaneous Grants ▬▬▬▬▬▬
F
The Town budgeted an allocation of 7 f sc u may be awarded
during this fiscal year.
Fiscal Year 2002-2003 Budget
- 146 -
_______________________
Debt Service
_______________________
Town of Fountain Hills
Debt Service
The Debt Service Fund provides for the payment of interest, costs on General principal and related
n itemizes the outstanding debt as of June 30, 2002.
are paid by the Fountain Hills property owners using secondary property taxes, less any
edits, carry-forward and/or interest earnings. The Municipal Property Corporation debt service is
cluded as expenditures in the Excise Sales Tax Fund and the Development Fee Fund. Below is the
ear 2002-2003.
Obligation (GO) Bonds, Highway User Revenue Fund bonds and Municipal Property Corporation
(MPC) Revenue bonds. There are three General Obligation bond issues that have been voter-
approved. The first GO bond issue was used to pave the roads that were unfinished at the time of
incorporation. Two other GO bond issues were used for land preservation and the latest was used to
construct the Fountain Hills Library/Museum. Total General Obligation bond principal and interest
payments are $1,390,000 and will be paid through a levy on Town property. Page 151 of the
Schedules/Summaries sectio
The HURF Bond principal and interest payment is $126,000 for fiscal year 2002-2003 and will be
paid from HURF revenues received during the year. The Cottonwoods Improvement District and
Eagle Mountain CFD debt payments are levied on the property owners within those districts. These
obligations
cr
in
schedule of debt service payments required for fiscal y
ISSUE PRINCIPAL INTEREST TOTAL
Street Paving - GO $235,000 $119,000 $354,000
Lakeside - GO $75,000 $62,500 $137,500
Mountain Preserve - GO $225,000 $288,500 $513,500
Library/Museum - GO $200,000 $185,000 $385,000
Street Paving - HURF Revenue $90,000 $36,000 $126,000
$1,200 $4,400
Civic Center/MPC $150,000 $230,000 $380,000
$275,000 ,00
Cottonwoods ID $3,200
Land Preservation MPC $330 0 $605,000
Eagle Mountain CFD $140,000 $313,350 $453,350
The annual property tax levy is based on the total amount required for the payment (with adjustments
for carry-forward, delinquencies, etc.) divided by the total assessed valuation for the Town of
Fountain Hills. The Town’s secondary assessed property valuation is $270,602,866 for the
upcoming year and the estimated levy is $0.4458 per $100 of assessed value.
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
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Fiscal Year 2002-2003 Budget
- 148 -
Town of Fountain Hills
Schedule of Fountain Hills A 2 ▬▬▬▬▬▬
Primary
ax (Limited) % Secondary %
ear Valuation Change Valuation Change
ssessed Valuation 1995 – 200
T
Y
995 $ 94,188,635 $100,161,566
996 $100,649,833 6.9% $103,944,051 3.8%
997 $112,285,569 11.6% $116,333,406 11.9%
998 $133,721,181 19.1% $146,943,730 26.3%
999 $160,963,931 20.4% $174,760,640 18.9%
000 $190,102,361 18.1% $212,415,476 21.5%
001 $220,229,137 15.8% $238,714,537 12.4%
002 $247,151,729 12.2% $270,602,866 13.4%
1
1
1
1
1
2
2
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Fiscal Year 2002-2003 Budget
- 149 -
Town of Fountain Hills
Fiscal Year 2002-2003 Budget
- 150 -
TOWN OF FOUNTAIN HILLS
Summary of Tax Levy and Tax Rate Information
Fiscal Year 2002 - 2003
R
m m allow pert levy
(A.R.S. 42-301.A)$0 $0
,000 $1,206,350
$0
(2) Prior year's levies $0
(3) Total secondary property taxes $1,516,700
C. Total property taxes collected $1,516,700
5. Property tax rates
A. Town tax rate
(1) Primary property tax rate $0 $0
(2) Secondary property tax rate $0.5600 $0.4458
(3) Total city/town tax rate $0.5600 $0.4458
B. Special assessment district rates
Secondary property tax rates - As of the date the proposed budget was prepared, the town
was operating two (2) special assessment districts for which secondary property taxes are
levied. For information pertaining to these special assessment districts and their tax rates,
please contact the Town of Fountain Hills Accounting Department.
*Includes actual property taxes collected as of the date the proposed budget was prepared plus
estimated property tax collections for the remainder of the fiscal year
2001-2002 2002-2003
AL Y AL YEAFISCEARFISC
1. Maxi u able primary pro y tax
2. Amount received from primary property taxation in the
2000-2001 fiscal year in excess of the sum of that year's
maximum allowable primary property tax levy (A.R.S.
42-17102(A)(18).$0
3. Property tax levy amounts
A. Primary property taxes $0 $0
B. Secondary property taxes $1,379,000 $1,206,350
C. Total property tax levy amounts $1,379
4. Property taxes collected*
A. Primary property taxes
$0 (1) 2001-2002 levy
(2) Prior years' levies
(3) Total primary property taxes $0
B. Secondary property taxes
(1) 2001-2002 levy $1,516,700
Town of Fountain Hills
Schedule of Outstanding Debt (as of June 30, 2002) ▬▬▬▬▬▬
Bond Purpose Date of Interest Date of Original Principal Outstanding
Type of Issue Bond Rate Maturity Principal Amount Principal
Issue Amount Retired
GO Street Paving 5/1/1991 7 7/1/2010 $3,530,000 $1,075,000 $0
GO Refunding 11/1/1995 5.3 7/1/2010 $2,455,000 $0 $2,455,000
GO Library/Museum 6/1/2000 5.5 7/1/2014 $3,700,000 $150,000 $3,550,000
GO Land Acq-Lake 8/1/1999 5.1 7/1/2014 $1,400,000 $125,000 $1,275,000
GO Mtn. Preserve $6,000,000 $0 $6,000,000
Rev Street Paving 5/1/1991 7.5 7/1/2010 $1,200,000 $200,000 $0
Rev Refunding 8/1/1998 4.63 7/1/2010 $1,075,000 $170,000 $905,000
Rev Comm. Center 7/1/2000 5.4 7/1/2020 $4,680,000 $150,000 $4,530,000
Rev Mtn. Preserve $7,700,000 $0 $7,700,000
SA Eagle Mtn-A 6/1/1996 6.5 7/1/2021 $4,435,000 $0 $4,435,000
SA Eagle Mtn-B 6/1/1996 7.25 7/1/2021 $470,000 $0 $470,000
SA Improvmnts 6/16/1999 5.25 7/1/2009 $32,276 $6,456 $25,820
GO - General Obligation
Rev - Reveue Bonds
SA - Special Assessment
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Computation of Legal Debt Margin - Fiscal Year 2002-2003 ▬▬▬▬▬▬
he Arizona Constitution provides that the general obligation bonded indebtedness for a
municipality for general municipal purposes may not exceed six percent (6%) of the secondary
assessed valuation of the taxable property in that city or town. In addition to the six percent
limitation for general municipal purpose bonds, municipalities may issue general obligation bonds up
to an additional twenty percent (20%) of the secondary assessed valuation for supplying water,
artificial light, or sewers, and for the acquisition and development of land for open space preserves,
parks, playgrounds and recreational facilities.
T
Net Assessed Value $270,602,866 $270,602,866
6% Limitation $16,236,172 20% Limitation $54,120,573
Less Bonds Outstanding ($6,005,000)($7,275,000)
Unused Borrowing $10,231,172 $46,845,573
Capacity
General Municipal Purpose Bonds
Water, Light, Sewer, Open Space
and Park Bonds
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
TOWN OF FOUNTAIN HILLS 2002-03 GENERAL FUND EXPENDITURE SUMMARY
$53,255 $98,300 $0 $184,555 1.3%
uilding Safety $454,600 $25,000 $2,500 $19,600 $0 $501,700 3.6%
Engineering $716,100 $36,000 $355,500 $97,600 $0 $1,205,200 8.6%
Public Works $0 $0 $0 $0 $0 $0 0.0%
Community Development $376,010 $5,000 $500 $28,000 $0 $409,510 2.9%
Parks & Recreation $733,040 $217,000 $324,000 $284,430 $0 $1,558,470 11.1%
Marshal Department $983,100 $1,509,700 $29,500 $82,080 $54,000 $2,658,380 18.9%
Fire Department $0 $2,275,700 $38,570 $42,000 $5,000 $2,361,270
Department Totals $5,017,734 $5,035,900 $934,525 $1,765,660 $179,000 $12,932,819 75.2%
Transfers Out $1,075,000 7.6%
Reserves $50,000 0.4%
GENERAL FUND TOTALS $5,017,734 $5,035,900 $934,525 $1,765,660 $179,000 $14,057,819 83.2%
Salaries Contract Repairs &Supplies Capital
Department & Benefits Services Maintenance & Services Outlay Total %
Community Center $329,804 $85,000 $10,500 $115,400 $120,000 $660,704 4.7%
Mayor and Town Council $39,460 $0 $0 $22,700 $0 $62,160 0.4%
Magistrate Court $304,920 $7,000 $1,200 $14,350 $0 $327,470 2.3%
Administration $1,080,700 $842,500 $119,000 $961,200 $0 $3,003,400 21.4%
Information Technology $0 $33,000
B
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Schedule of Authorized Positions ▬▬▬▬▬▬
Position – Title 2000-2001 2001-2002 2002-2003
Authorized Authorized Proposed
FTE FTE FTE
Court
Magistrate Judge 1.00 1.00 1.00
Court Administrator 1.00 1.00 1.00
Court Collection Specialist 1.00 1.00 1.00
Court Services Specialist 2.50 3.00 3.00
Authorized FTE 5.50 6.00 6.00
Administration
Town Manager 1.00 1.00 1.00
Undesignated Position 0 1.00 2.00
Director of Administration/Town Clerk 1.00 1.00 1.00
Supervisor/Accounting 1.00 1.00 1.00
Information Technology Administrator 1.00 1.00 1.00
nology Intern 0.50 0.50 0.50
1.00 0
ccounting/H.R.Clerk 0.50 0.50 1.00
dministrative Intern 0.50 0.50 1.00
ssistant to Town Manager/Mayor/Council 1.00 1.00 1.00
xecutive Assistant 1.00 1.00 1.00
uman Resources Administrator 1.00 1.00 1.00
formation Technology Support Specialist 1.00 1.00 1.00
dministrative Assistant 1.00 1.00 1.00
acilities Operations Supervisor 1.00 1.00 1.00
aintenance/Custodial Worker 1.00 1.00 1.00
ustodian 1.00 2.50 2.00
lerk Typist/Receptionist 1.00 1.00 1.00
Information Tech
ccountant 1.00A
A
A
A
E
H
In
A
F
M
C
C
uthorized FTE 15.50 18.00 18.00
uilding Safety
hief Building Official 1.00 1.00 1.00
lans Examiner 1.00 2.00 2.00
uilding Inspector 2.00 1.00 1.00
uilding Permit Technician 2.00 2.00 2.00
enior Building Inspector 2.00 2.00 2.00
uilding Safety Clerk 1.00 1.00 0
A
B
C
P
B
B
S
B
uthorized FTE 9.00 9.00 8.00 A
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Schedule of Authorized Positions ▬▬▬▬▬▬
osition – Title
FTE FTE FTE
P 2000-2001 2001-2002 2002-2003
Authorized Authorized Proposed
Public Works
Director of Public Works 1.00 1.00 1.00
Town Engineer 1.00 1.00 1.00
Senior Civil Engineer 1.00 1.00 1.00
ngineering Technician/CAD Operator 1.00 1.00 1.00
2.00 2.00
.00 1.00 1.00
.00
Civil Engineer 1.00 1.00 1.00
E
Civil Engineering Inspector 2.00
Drafting/CAD Technician 1
Executive Assistant 1.00 1.00 1.00
Administrative Assistant 1 1.00 1.00
Open Space & Landscape Supervisor 1.00 1.00 0
Open Space & Landscape Specialist 1.00 1.00 1.00
Traffic Engineering Analyst 1.00 1.00 0
Authorized FTE 13.00 13.00 11.00
Street Department
Superintendent of Streets 1.00 1.00 1.00
Supervisor of Street Maintenance 1.00 1.00 0
Fleet Master Mechanic 1 1.00 1.00 .00
Fleet Equipment Mechanic 1.00 1.00 1.00
Maintenance 9.00 9.00 9.00
Equipment Operator 2.00 2.00 2.00
Authorized FTE 15.00 15.00 14.00
ommunity Development
irector of Community Development 1.00 1.00 1.00
1.00 2.00 2.00
C
D
Senior Planner
Planner 1.00 1.00 1.00
Executive Assistant 1.00 1.00 1.00
Administrative Assistant 0 .50 1.00
Authorized FTE 4.00 5.50 6.00
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Schedule of Authorized Positions ▬▬▬▬▬▬
2000-2001 2001-2002 2002-2003
Position – Title
Authorized Authorized Proposed
FTE FTE FTE
on Parks & Recreati
Director of Parks & Recreation 1.00 1.00 1.00
Park Supervisor 1.00 1.00 1.00
Recreation Supervisor 1.00 1.00 1.00
Recreation Program Coordinator 3.00 3.00 3.00
Parks Worker 2.00 1.00 1.00
Parks Intern 0.50 0.50 0
Recreation Intern 1.00 1.00 0
Parks Operation Supervisor 3.00 3.00 3.00
Recreation Assistant 5.00 4.00 4.00
Executive Assistant 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00
Authorized FTE 19.50 17.50 16.00
arshal Department
1.00 1.00 1.00
1 1
M
Director of Public Safety/Town Marshal
Sergeant 4.00 4.00 3.00
Deputy Marshal 4.00 4.00 8.00
Dispatcher 6.00 7.00 7.00
Administrative Assistant 0 0 1.00
Authorized FTE 25.00 26.00 20.00
irector 1.00 1.00 1.00
0 1.00 1.00
Community Center
D
Events/Marketing Coordinator
Operations Supervisor 0 1.00 1.00
Administrative Assistant 0 0.50 1.00
Operations Worker 0 1.00 1.00
Custodian 0 0 1.00
Volunteer Coordinator 0 0.50 0.50
Authorized FTE 1.00 5.00 6.50
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
DEVELOPMENT FEE EXPENDITURES
Nov mber,000 t e Tow Cou l in to
o ts
ssociated with growth. The Development Fee Accounts are restricted and may only be
a ublic facility or which they were imposed. Each year during the
e or part ith d lopment fees. For fiscal year 2002-2003, the
pres ted fo oun con i and
In e 2 h n ncil of Fountain Hil s passed Ord ance 00-21
establish and impose development fees on new residential permits to ffset the cos
a
spent for the particul r p f
budget process the Town of Fountain Hills shall identify the projects anticipated to be
funded in whol in w eve
following schedule was en r C cil siderat on itemizes the proposed
development fee expenditures based on available balance in each account as of June 30,
2003.
Open General
Marshal Street Parks Space Government TOTALS
Balance 6/3/2001 $960 $13,742 $33,900 $37,740 $13,980 $100,322
FY 2001-2002 Revenu 3,0 $196,100 $201,200 0,900 $777es$1 600 $166,00 $20 ,800
Y 2001-2002 Expenditures $0 $0 ($80,950)$0 ($185,500)($266,450)
$84,23 $29 367,790 12 ,030 215
ditures ($2 660)$245,83 $13 ,300)795)
1F
FY 2002-2003 Revenues $8,510 5 2,650 $$3 $876,
FY 2002-2003 Expen 1,(5)$0 ($15,000)(7 ($419,2
FY 2002-2003 Ending Bal.1 ,700 $5 $1,068$,410 $18,142 $441 591,730 $1 ,110 ,092
1Fiscal Year 2001-2002, Contingent upon approval by Town Council
eimburse the General Fund for $55,ai H lls Sch
paid t Arizo State nd or 10%h rge for e
Fo ntain rk.
General Government: Reimburse the General Fund for principal and interest payment on
bt fo new C mmun r ($185,500). The Community Center was
included in the calculation of the impact fee for General Government and
therefore is an appropriate use of Development Fee funds.
Parks: R 000 p d to Fountain i ool
District as part of the Four Peaks Park playground construction project;
$2,223 for Desert Vista Neighborhood Park for pet drinking fountain;
$23 o na Heritage Fu f surc a Phas
I at
,731
I u Pa
de r o ity Cente
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
2Fiscal Year 2002-2003, contingent upon approval by Town Council
arshal: Capital Outlay purchase of portable radios
M
Street: Major road improvements: design and install traffic signal at El Lago and
Fountain Hills Boulevards.
Open Space: Trailhead Study/Design for preservation land.
General Government: Reimburse the General Fund for proportionate share of costs of
municipal office space.
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Miscellaneous Statistics (as of June 30, 2001) ▬▬▬▬▬▬
December 5, 1989
orm of Government Council - Manager
f emp
Population (200 20,235
rea in Square 18.27 square miles
s 180.5
11,406
ulture and Recreation
Parks 4
Off Leash Recreational Facility 1
Ramadas 6
Park Acreage 121
Tennis Courts 6
Ball Fields 6
Basketball Courts 4
Senior Center 1
Soccer Field 1
Fire Protection
Number of stations 2
Number of fire personnel and officers 42
Number of calls answered yearly 3,000
Number of inspections conducted yearly 2,395
Facilities and Services not included in the reporting entity
Police Protection (Contracted with County)
Number of stations (substation) 1
Number of police personnel and officers 23
Number of patrol units 9
Sewerage System Special District
Miles of sanitary sewers 182
Number of treatment plants 2
Number of service connections 10,809
Daily average treatment in gallons 1.67 mgd
Maximum daily capacity of treatment plant in gallons 2,600,000 mgd
Water System Private Company
Miles of water mains 178
Number of service connections 11,448
Number of fire hydrants 1,217
Daily average consumption in gallons 4.4 mgd
Maximum daily capacity of plant in gallons 11,570,000
Education
Number of elementary schools 3
Number of secondary schools 1
Date of Incorporation
F
Number o loyees (FTE) 91
0 U.S. Census)
Miles A
Miles of Street
ousing Units H
C
Community Centers 1
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Glossary ▬▬▬▬▬▬
which transactions are recog zed a the tim , as
en th amounts projected (budgeted) in revenues or expenditures at the
e fiscal y s or ex enses, ch a incurr d of
h sets the spending limits for the fiscal years.
Approp
Specific se of incurring obligations and
acquirin
Assesse
service
quipme ablish ouncil.
nd agree to repay the face amount of the bond on
rimaril used t financ capital
s secu d by the full aith, c dit, a
ality
ed y the revenues from a
udget
estimated expenditure ipated resourc s adop
f time e ing co cil go s and o jective
e for improvements to city fa
ear-en one-time expenses such as
uipment, or special contracts.
Accrual Basis
A basis of accounting in ni t e they are incurred
opposed to when cash is received or sent.
Actual vs. Budgeted
Difference betwe e
beginning of th ear and the actual receipt p whi re ed by the en
the fiscal year.
Adoption
Formal action by the Town Council, whic
riation
amount of monies authorized by the Council for the purpo
g goods and services.
d Valuation
A value set upon real and personal property by the County Assessor for the purpose of levying
property taxes.
Base Budget
The ongoing expense for personnel, contractual s, commodities, and the replacement of
e nt to maintain service levels previously est ed by the C
Bond
A municipality will issue this debt instrument a
the designated maturity date. Bonds are p y o e projects.
• General Obligation (GO) Bond
This type of bond i re f re nd taxing power of the
municip .
• Revenue Bond
This type of bond is secur b specific source such as gas taxes
or water revenues.
B
Financial plan of s and antic e ted for a specific period
o outlining a plan for achi v un al b s.
Capital Budget
The appropriation of bonds or operating revenu cilities that may
include buildings, streets, and parks.
Carry Over
Y d savings that can be carried forward to cover any supplies,
eq
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Contingency/Reserve
An amount set aside as available, with Council approval, to cover unforeseen expenditures,
nditures, or revenue short falls.
otal debt divided by total assets.
stimated Revenue
t of projected revenue to be collected during the fiscal year.
xpenditure
rease in fund resources.
n amendment to the Arizona State Constitution that limits annual expenditures of all
conomic Estimates Commission, based on population growth and inflation
limit based on revenues received.
nds June 30.
ime Equivalent Position (FTE)
valent to a 0.5
FTE.
Fund
A fisca ity with a self-balancing set of accounts recording cash and other
financial res
und Balance
e or carry over that occurs when actual revenues exceed budgeted revenues and/or when
eneral Fund
measure all financial transactions of the municipality except those required by
ighway Users Revenue Bond
solely for street and highway purposes and require voter authorization. Bonds are
emergency expe
Debt Ratio
T
Debt Service
Principal and interest payments on outstanding bonds.
E
The amoun
E
Represents a dec
Expenditure Limitation
A
municipalities. The E
sets the limit. All municipalities have the option of Home Rule where the voters approve a four-
year expenditure
Fiscal Year
Any period of twelve consecutive months establishing the beginning and the ending of financial
transactions. For the Town of Fountain Hills, this period begins July 1 and e
Full-T
A position converted to the decimal equivalent of a full-time position based on 2,080 hours per
year. For example, a part-time typist working for 20 hours per week would be equi
l and accounting ent
ources.
F
A balanc
actual expenditures are less than budgeted expenditures.
G
The fund used to
law or agreement to be accounted for in another fund.
H
Proceeds used
payable from highway user revenue up to 50% of total received for the past twelve month period
(stipulated by state law).
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Highway Users Revenue Fund (HURF)
hese funds must be used for street and highway
urposes.
acilities that support the continuance and growth of a community. Examples include roads,
ers, public buildings, and parks.
ntergovernmental Revenue
nts and other forms of revenue (e.g. State Sales Tax, State Income Tax,
ar after date of issuance.
n including Local Sales Tax, Franchise Tax,
tate Shared Sales Tax, and Auto Lieu Tax. The MPC is a non-profit corporation established for
issuing debt to purchase municipal facilities, which it leases to the Town.
measurable output that an organization strives to achieve within a designated time frame. The
rganization toward a corresponding goal.
-day costs of delivering city services.
nce Indicators
comes at a specific level of services provided.
This revenue source consists of state taxes collected on gasoline, vehicle licenses, and a number
of other additional transportation related fees. T
p
Infrastructure
F
water lines, sew
I
Federal and State gra
gasoline tax, motor vehicle license).
Long Term Debt
Debt with a maturity of more than one ye
Management Indicators
A measurable means of evaluating impact of budget on achieving stated objectives.
Municipal Property Corporation (MPC) Bond
Bonds that are backed by the excise taxes of the Tow
S
the purpose of
Objectives
A
achievement of the objective advances an o
Operating Budget
Day-to
Performa
Measurement of service performance indicators that reflect amount of money spent on services
and the resulting out
Property Tax
The total property tax levied by a municipality. Arizona’s municipal property tax system is
divided into a primary and secondary rate.
Primary Tax
Arizona statute limits the primary property tax levy amount and municipalities may use this tax
for any purpose.
Secondary Rate
Arizona statute does not limit the secondary tax levy amount and municipalities may only use this
levy to retire the principal and interest or redemption charges on bond debt.
Fiscal Year 2002-2003 Budget
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Town of Fountain Hills
Resources
Total amounts available for appropriation including estimated revenues, bond/loan proceeds, fu
transfers and beginning fund balances.
nd
evenue
received from taxes, user charges and other levels of government.
cludes the Town’s portion of state sales tax revenues, state income tax receipts, motor vehicle
he total amount of the general property taxes collected for purposes specified in the Tax Levy
ax Rate
r eac $100 of assessed valuation.
ransfer
: An interfund transfer would include the
R
Financial resources
State-Shared Revenue
In
in-lieu taxes.
Tax Levy
T
Ordinance.
T
The amount of tax levied fo h
T
Movement of resources between two funds. Example
transfer of operating resources from the General Fund to the Street Fund.
Fiscal Year 2002-2003 Budget
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