Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
FY02 Adopted Budget
L FISCAL YEAR 2001-2002 BUDGET HIGHLIGHTS Last year's "Budget Highlights"section began with the following statement: "Fiscal year 2000- 2001 may be the most exciting year in the Town of Fountain Hills'history".This statement has proven to be very correct.In fact, the past year was even more exciting than anticipated.The Community Center complex,including the Library/Museum and Community Center, is almost complete; the Fountain Park lake liner project isfinished; and additional improvements toFountain Park are nearing completion. Most significantly, critical decisions are being made concerning preservation of the McDowell Mountains.This year's budget reflects the continuation and implementation of the historical decisions that have been, and are being, made by the Mayor, Town Council,and the community. "Unanticipated excitement"occurred in mid-January when theTown was informed thatthe trustee for its Municipal Property Corporation had lost $2.1 million in bond monies designated for Community Center construction.The Town's trustee had invested these funds in Pacific Gas and Electriccommercialpaperthatdefaulted inJanuary. Asaresult,theTownbecameaninvoluntary casualty of the California energy crisis.In spite of this bad news,the Town's financial condition is strong and will be even stronger when these funds are eventually recovered. This budget,as a public document,reflects the Town Council's and Town staff's commitment to outstanding community service provided in the most efficient and effective manner possible. The Town continues to enjoy a strong financial position.Sound practices will guide the fiscal year 2001-2002 budget process,as demonstrated by the following: •Operating expenses do not exceed current revenues. • An appropriate General Fund reserve is proposed,including undesignated reserves and a contingency account. • Sufficient maintenance and replacement funding is provided,thus ensuring proper maintenance of facilities and equipment. • No tax increases of any kind are proposed.The Town does not need a primary property tax to fund its operations and probably never will. • As begun four years ago,departmental descriptions,mission statements,accomplishments, objectives,and performance standards are presented. • This budget maintains a competitive compensation and benefits package forTownemployees who represent some of the finest in the municipal work force. 2001-2002 Budget Town of Fountain Hills -Budget Highlights Page 1-1 L BUDGET PROCESS To aid Councilmembers and citizens,a section entitled "Budget Process"has again been included. Designed to provide informative budget basics, this section should prove helpful to both the seasoned veteran and novice. LOCAL SALES TAX/BUILDING PERMIT REVENUE In November of 2000, a local sales tax increase of four-tenths of a cent was enacted.This brings the total local sales tax percentage to 1.6%.Three-tenths of the increase was designated for open space land preservation/acquisition.The last one-tenth was designated for downtown improvements/programs. Asaresultofthisincrease,theoriginalbudget projectionswillobviously be exceeded.However,it is very important to note that during the last half of fiscal year 2000- 2001, local sales tax revenue received from new home construction fluctuated significantly. These fluctuations may signal an overall housing slowdown.Therefore,this situation must be closely monitored in the coming months.Most importantly, local sales tax revenue and building permit fees should be projected conservatively. THE TOWN'S FINANCIAL HEALTH Even with the Pacific Gas and Electric loss, the Town continues to enjoy good financial health. State shared revenues are increasing by one million dollars due to the population increase to 20,235 as shown in the 2000 Census.This increase certainly adds to the Town's overall financial stability. The Town's financial reporting system is also superior as confirmed by the excellent audits received in this critical area.The Town's General Obligation bond rating is "Aa3"and the staff has received four national awards for excellence in financial reporting. 2001-2002 Budget Town of Fountain Hills -Budget Highlights Page 1-2 c STATE IMPOSED EXPENDITURE LIMITATIONS The State-imposed expenditure limitation law continues to be a significant financial concern in fiscal year 2001-2002.The expenditure limitation cannot be exceeded without a public vote. Arizona's constitutional provisions prevent the Town of Fountain Hills'expenditures from exceeding specific levels each year and this limitation cannot be exceeded without apublic vote. Historically,this has not been a concern because the Town had neither the money nor the number of projects to bring the Town's expenditure levels close to the State's imposed limit. However, this State-imposed limitation is now a factor in the Town's financial planning process. BUDGET FORMAT The new budget format began four years ago.These departmental formats include mission statements,operational descriptions,past accomplishments,future objectives,and performance standards.This format allows the Council to examine each department's primary purpose and shift priorities as needed.Also,these sections are more "user friendly",so the general public may easily understand what each department does. THE BIG FIVE (NOW SIX) With the allocation of additional sales tax for downtown development,the Council increased their primary priorities from five to six,including: 1.Law Enforcement 2.Community Center Construction 3.Park Construction 4.Street Maintenance 5.Open Space Preservation 6.Downtown Development 2001-2002 Budget Town of Fountain Hills -Budget Highlights Page 1-3 \*>sj^n' LAW ENFORCEMENT The combined Sheriff's Office contract/Marshal Department model continues to be used for law enforcement in Fountain Hills.A study of how law enforcement services will be delivered in the future is expected by mid-summer 2001.Depending on that study and how the Town Council chooses to implement its recommendations,significant changes could be made to this model. Because this information is not yet available,no significant increases are recommended in the Marshal's Department budget.The Sheriff's contract proposed increase is for one additional detective position to meet the increased need for more criminal investigations.This budget continues the policy of including a $250,000 police department capital reserve account. No increase is proposed in this budget. COMMUNITY CENTER/LIBRARY-MUSEUM CONSTRUCTION Construction of these buildings is almost complete.Bids for the parking lot and landscaping have recently been awarded and a grand opening is planned for early September of 2001.The $2.1 million losspreviously described has made itnecessary topay thebalance of the Community Center construction costs with cash instead of bond proceeds.The Town is fortunate to be able torespond to this situation with cash reserves rather than borrowed funds. The entire community looks forward to having these marvelous buildings operational and to enjoy them for many,many years to come. PARK CONSTRUCTION Fiscalyear 2001-2002 includes morethan$1,200,000 forimprovementsinFountainPark. This includes $1 million from the general fund and over $200,000 from a State Heritage Fund grant. This work will just about complete the improvements scheduled for Fountain Park and its restoration to the Town's centerpiece park and namesake. STREET MAINTENANCE A total amount of $782,000 is recommended for street maintenance and major road improvements. If revenues received during the fiscal year exceed projections,additional projects can be considered. 2001-2002Budget Town of Fountain Hills- Budget Highlights Page1-4 MCDOWELL MOUNTAIN PRESERVATION The Fountain Hills voters have approved a six million-dollar General Obligation (G.O.)Bond issue for McDowell Mountain land purchase.Since this purchase will be made during fiscal year 2001-2002,it is proper that the expenditure of these funds be includedin this budget. A $7.7 million Municipal Property Corporation bond will be issued to complete the purchase of the planned preserve. 2001-2002 Budget Townof Fountain Hills -Budget Highlights Page 1-5 THE BUDGET PROCESS The annual budget process is one of the most important policy-implementing activities for the Town. The town manager is responsible for itspreparation while theTownCouncil isresponsible for its approval. The Town's budget year begins each July 1and ends on the following June 30. The budget adoption process has three formal approval steps. State law requires that the Town Council must adopt a tentative budget on or before the third Monday in July.Following this adoption, the budget can only be reduced. After the Council approves the tentative budget, it is published twice in the local newspaper along with the date and time of a mandatory public hearing which must occur in August.Following the hearing,the Council may approve the final budget. The last formal budget step is the approval of the property tax levy on or before the third Monday in August. The bulk of the budget work performed by Council and staff occurs prior to the adoption of the tentative budget.Several "Special Council Sessions"are scheduled to review and consider the entire budget in detail.These sessions allow the Council to make additions,deletions,and to obtain additional public input. The schedule for budget adoption this year is as follows: DATE: Monday,June 4 Tuesday through Thursday,June 26-28 Thursday,July 5 Wednesday,July 18 &July 25 Thursday,'August2 Thursday,August 16 ACTION: Proposed budget distributed to Council Special Council budget sessions RegularCouncilmeeting/Adopttentativebudget Tentative budget published • Final budget adoption Set property tax levy 2001-2002 Budget Town of Fountain Hills -Budget Process Page 2-1 ^iity^0jr L BUDGET BASICS FOR FISCAL YEAR 2000-2001 The Town has the following four funds: •General Fund •Street Fund •Bond Debt Retirement Fund •Grant Fund GENERAL FUND: The General Fund isan"all purpose"fund. This means that General Fund monies can beexpended on all legally authorized municipal purposes.Revenues deposited into the General Fund come from a wide variety of sources (please refer to the Summary Sheet section for a complete breakdown of each source and the amount expected from each).The largest revenue sources for the General Fund are state-shared sales tax,state income tax (also called state revenue sharing), local sales tax,building permit fees, and other zoning or subdivision related fees.The Town's General Fund receives no property tax dollars. All operation and maintenance expenses of the Town are paid from sources other than property taxes. The General Fund pays the expenses of the following Town Departments: Community Center/Town Center Community Center -Saguaro Blvd. Library/Museum Kiwanis/Senior Center Building Mayor and Town Council Magistrate Court Administration Building Safety Community Development Town Marshal Parks &Recreation Administration Desert Vista Park Fountain Park Four Peaks Park Golden Eagle Park Engineering Public Works/Medians/Dams and Washes 2001-2002 Budget Town of Fountain Hills -Budget Process Page 2-2 x^^py' The General Fund also provides monies for capital projects and supplemental funding for the Street Fund. STREET FUND: The StreetFund is a "restricted use" fund. These moniesmayonlybe usedfor specificpurposes. Funds deposited into the Street Fund include Highway User Revenue Funds (HURF or gasoline tax dollars)and State Lottery Funds (LTAF). In compliance with state law,these funds must be depositedintoaseparateaccount. These dollarsmayonlybespentforstreetorhighwaypurposes. Eligible expenses for Street Funds include Street Department employee salaries, street repair, maintenance,capital construction projects,and related activities.In the case of LTAF dollars, 10% may be used for specific,philanthropic purposes.Unlike the General Fund,the Street Fund has only one department,the Street Department. BOND DEBT RETIREMENT FUND: The Town also has a Bond Debt Retirement Fund. This fund is used to pay the principal and interest debt of the Town's voter-approved bond issues. This separate fund is required by the individual bond covenants.Proceeds from two of the bond issues were used to pave all of the Town's unpaved streets in 1992. One of the two bond issues used for street paving is a General Obligation (G.O.)Bond and the other is a Highway User Revenue Fund (HURF)Bond.The G. O.Bond is paid with a secondary property tax and the HURF Bond is paid with a portion of the Town's HURF (gas tax)revenues.A third bond issue was used to acquire open space behind the Fountain to retain the "postcard view".Additional bond issues have been used for the Library/ Museum and Community Center construction.The Town anticipates issuing two additional bonds for mountain preserve (land)acquisition. GRANTFUND: The budget also includes a Grant Fund.This fund exists to receive grant monies from the state and federal governments.All grants require that a very clear financial trail be maintained for audit purposes,often necessitating the establishment of a separate fund. 2001-2002 Budget Town of Fountain Hills -Budget Process Page 2-3 \i(j(|jr ADDITIONAL "BUDGET BASICS" The adoption of the budget does not affect the amount of money theTown receives.The Town's authority to generate revenue is based on several completely separate state statutes. When the Town adoptsits budget,it adoptslegal authorityto spendthe monevit receives.The budget itself is not a revenue-authorizing instrument.The only part of the budget that has authorization relating to revenue is the secondary property tax levy adopted in August for the G. O.Bond issue payments.(See the "Debt Service"section of this budget). BUDGET AMENDMENTS It is not legally possible to amend the budget during a fiscal year. The Council may, by motion, move budget authority from one fund to another.The authorized expenditure total may not be exceeded.Due to this legal limitation,it is wise to adopt extra expenditure authority to allow the Council some flexibility during any given fiscal year.This is very helpful if unexpected funds are received during the year.At their discretion,the Council may spend some or all of these unexpected monies.Although state budget law is expenditure rather than revenue oriented,it is still possible for the Council to establish savings or reserve accounts. As previously noted, there are established expenditure limitations that cannot be exceeded without a public vote. A provision in the Arizona State Constitution establishes an annual expenditure limitation for all Arizona cities and towns.For fiscal year 2001-2002,Fountain Hills'expenditure limitationis $13,724,197 forallfundscombined. Asignificantnumberofexclusionsareprovided. The limit may be exceeded for purposes such as capital expenditures from bond proceeds,bond principal and interest payments,interfund transfers,expenditure of grant monies and earned interest,and several other exemptions. 2001-2002 Budget Town of Fountain Hills -Budget Process Page2-4 BUDGET REVIEW Town operations are divided into departments.The Council will review each department's budget during the special budget sessions. All budgets are broken down by departmental line items (e.g.wages, engineering fees, advertising, etc.) that may vary by department. For example, the Engineering Department has an "engineering fees" line item; the Town Marshal Department does not. In addition tothe "numbers"portion ofeach departmental budget, anarrative section isprovided. The purpose of the narrative is to briefly explain departmental operations and to provide justifications for the budgetary requests. No attempt is made to provide narrative for each individual line item. This would create a budget document much larger than its present size. Explanations are provided for large, special and/or unique expenditure requests. Detailed breakdowns of each line item are available upon Council request. 2001-2002 Budget Town of Fountain Hills -Budget Process Page 2-5 c TOWN OF FOUNTAIN HILLS 2001-02 GENERAL FUND EXPENDITURE SUMMARY w c a ore Department Salaries &Benefits Contract Services Repairs & Maintenance Supplies &Services Capital Outlay Total % n Community Center (Town Center)196,258 0 12,000 144,300 670,000 $1,022,558 5.9% Community Center (Saguaro)0 10,300 9,800 7,000 0 $27,100 0.2% Kiwanis/Senior Center 0 0 2,000 6,600 500,000 $508,600 3.0% Library/Museum 0 0 6,600 63,400 0 $70,000 0.4% H o i Mayor and Town Council 39,460 0 0 65,200 0 $104,660 0.6% o Magistrate Court 289,800 10,500 1,200 22,150 7,000 $330,650 1.9% o c s S3 Administration 805,400 1,420,200 73,900 808,200 167,800 $3,275,500 19.0% 5*Information Technology 0 65,600 51,425 97,590 86,575 $301,190 1.7% •Building Safety 462,700 100,000 6,000 40,350 0 $609,050 3.5% c a ere Engineering 675,930 120,000 5,500 43,400 22,100 $866,930 5.0% C Public Works 44,810 0 538,800 86,400 10,000 $680,010 3.9% 3 Community Development 307,730 25,000 100 50,250 23,000 $406,080 2.4% C/3 ST Parks &Recreation 706,660 361,500 318,600 371,450 117,500 $1,875,710 10.9% cr Marshal Department Department Totals 945,700 1,570,250 27,140 92,400 40,900 $2,676,390 15.5% $4,474,448 $3,683,350 $1,053,065 $1,898,690 $1,644,875 $12,754,428 74.0% Transfers Out Reserves $2,673,150 $1,800,764 15.5% 10.5% to ere GENERAL FUND TOTALS $4,474,448 $3,683,350 $1,053,065 $1,898,690 $1,644,875 $17,228,342 100.0% State Shared Revenues $4,357,200 19% 2001-2002 Budget Fiscal Year 2001 -2002 General Fund Summary Revenues $17,228,342 Local Sales Tax Revenue $4,500,000 22% Building Permit Fees $1,600,000 12% Carry Forw ard $5,461,742 38% Town of Fountain Hills -Budget Summary Sheets Charges for Services $244,600 1% Subdivision Fees $150,000 2% Fines &Forfeitures $318,700 2% Interest /Miscellaneous $362,000 2% Franchise Fees $130,000 1% License Fees $104,100 1% Page 3-2 Fiscal Year 2001 -2002 General Fund Summary Expenditures $17,228,342 Supplies and Services Capital Outlay $1,898,690 -,/"$1,644,875 11%/10% Contractual Services /\':4JM Wp\ $3,683,350 sV \imBr \ 21%7 \My \I Y|F lOther .^^gSjL I 26% Transfers Out -^-^"$2,673,150 16% Contingency L—-$50,000 <1% Repairs &JE aki J Maintenance^/\)'l^^~~— ________Undesignated $1,500,764 9% $1,053,065 ^-<^..'::r:—*r "~~~"•—<—1 6%T~~"^n.Police Dept.Capital \-Reserve Salaries and Benefits $250,000 1% $4,474,448 26% 2001-2002 Budget Town of Fountain Hills -Budget Summary Sheets Page 3-3 Fiscal Year 2001 -2002 General Fund Summary Expenditures by Department Mayor and Town Council $104,660 1% Building Safety $609,050 4% Reserves and ^s Transfers —^^^~^"!$4,473,914 25%^\^X^ _^^^Marshal Department B/~^"\/~$2,676,390 16% \Magistrate Court W 'tf_)]^^~$330,650 2% |5W $680,010 4% Information Technology^^^-—iB $301,190 2%B _M ^H6 HL_____^Parks &Ftecreation m w |k W $1,875,710 11% Administration /^^^^^W^BI $3,275,500 19%// ~/^\.Community ^N^\^^—Development ^^\^^\$406,080 2% Library/Museum .// $70,000 <1%/ l \>v Engineering\Community Center^-$866930 _% \-(TownCtr) $1,022,558 6% Kiwanis/Senior Center I CommunityCenter $508,600 3%*—(Saguaro) $27,100 <1% 2001-2002 Budget Town of Fountain Hills -Budget Summary Sheets Page 3-4 GENERAL FUND SUMMARY U II u 3/31/2001 2000-2001 2000-2001 2001-2002 Year-to-Date Budget Rev.Estimate Budget REVENUES State Sales Tax 959,588 1.286.400 1,286.400 1,617,000 State Revenue Sharing 1,266,003 1,685,400 1,685,400 2,110,200 Vehicle License Tax 413.267 520.000 540,000 630,000 Local Sales Tax 3,606,149 3.985,000 4,700.000 4,500,000 Business License Fees 63,451 90,000 85,000 80,500 Building Permits 1,633,639 2,200,000 2.000,000 1,600.000 Court Fines &Fees 225,494 312,700 290,000 312,700 Animal License Fees 17,326 30.000 25,000 23,600 JCEF Revenue 5,324 7,800 7,800 0 CCEF Revenue 1,520 20.000 4,100 6,000 Rezoning/Variance/Special Use 16,666 20,000 25,000 15,000 Improvement Plan Review Fee 50,455 50,000 55,000 30,000 Encroachment Permit Fees 106,712 180,000 120,000 90,000 Subdivision Fees 46,177 35,000 55,000 15,000 Fountain Park Agreement 0 10,000 0 0 Franchise Fees 63,422 132,000 132,000 130,000 Parks &Recreation User Fees 138.648 209,875 160,000 187,300 Rental/Lease Payments 24,821 25,000 35,000 57,300 Interest/Investment Income 283.595 425,000 400.000 350,000 Miscellaneous 9,963 30,000 12,000 12,000 TOTAL CURRENT REVENUE $8,932,220 $11,254,175 $11,617,700 $11,766,600 _J EZ __] Carry-In Balance 6,314,461 6,976,406 6.314,461 5,461,742 TOTAL AVAILABLE $15,246,681 $18,230,581 $17,932,161 $17,228,342 EXPENDITURES: Salaries and Benefits 2,755,741 3,966,410 3,715,201 4,474,448 Contractual Services 2,281.526 3,311,840 3,110,690 3,683,350 Repairs &Maintenance 601,949 1,147,400 936,150 1,053,065 Supplies and Services 950,748 1,421,535 1,329,249 1,898,690 Capital Outlay 1,738,851 2,238,000 2,351,129 1,644,875 Transfers Out: Street Department 0 1,957,800 731,000 556,150 Community Center MPC 110.220 287,000 287,000 392,000 Land Preservation MPC 0 0 0 725,000 Fountain Park 0 0 0 1,000,000 TOTAL EXPENDITURES/USES $8,439,035 $14,329,985 $12,460,419 $15,427,578 RESERVES: Contingency 3.562 50,000 10,000 50,000 Undesignated 0 2,100,596 0 1,500,764 Police Dept.Capital Reserve 0 250,000 0 250,000 Land Acquisition 0 1.500,000 0 0 TOTAL RESERVES $3,562 $3,900,596 $10,000 $1,800,764 Revenues Over/(Under)Expenditun $6,804,084 $0 $5,461,742 $0 TOTAL $15,246,681 $18,230,581 $17,932,161 $17,228,342 2001-2002 Budget Town of Fountain Hills -Budget Summary Sheets Page 3-5 Fiscal Year 2001 -2002 Street Fund Summary Transfer from General Fund $556,150 29% Msc.Income $500 <1% Revenues $1,933,287 Transfer from Cottonw oods $3,200 <1% Carry Forward $23,437 1% LTAF $110,000 6% Charges for Services / In-Lieu Rayn-ents $40,000 2%Highway User $1,200,000 62% 2001-2002 Budget Town of Fountain Hills -Budget Summary Sheets Page 3-6 Fiscal Year 2001 -2002 Street Fund Summary Expenditures $1,933,287 Contractual Services $28,650 1% Repairs and Maintenance $849,900 44% Salaries and Benefits $669,245 35% 2001-2002 Budget Debt Retirement $135,000 7% Capital Outlay $53,000 3% Supplies and Services $197,500 10% Town of Fountain Hills -Budget Summary Sheets Page 3-7 c CONTINGENCY FUND The eight-year old policy of maintaining a contingency fund is continued in this budget. $50,000 has been included in the General Fund for this purpose. These funds, if spent, will be expended according to the Town's purchasing regulations. Request $50,000 2001-2002 Budget Town of Fountain Hills -Contingency Fund Page 4-1 GENERAL FUND TRANSFERS STREET TRANSFERS: TheStreetDepartmenthas someroadimprovements scheduledfortheupcomingfiscalyear. The improvementswillrequireacontributionfromthe GeneralFundtotheHighwayUserRevenue Fund. Abreakdown of these projects is outlined in the Street Department budget. If the Council approves these projects,a transferof $556,150is required. Request $556,150 2001-2002 Budget Townof Fountain Hills -Contingency Fund Page 4-2 Xjjj^jli/^ PERSONNEL AND RELATED ISSUES The fiscalyear2001-2002budgetincludes recommendations for thefollowingpersonnelitems: •Merit monies for fiscal year 2001-2002 •Full-time/Part-time Employees - New Position Requests MERIT MONIES: The fiscal year 2001-2002 budget includes a merit allowance that is part of the Town's Pay for Performance Program. Raises are not automatic,but are awarded based on performance.The totaldollaramountreqeustedis$154,600,whichrepresents4.25%ofthetotalbudgetedsalaries for the year. As in previous years no Cost of Living Allowance (COLA) has been budgeted. The employees are awarded a merit increase based on their annual evaluation.Employees are eligible to receive Service Excellence Assistance Performance (S.E.A.L.) Awards.These awards areworth $25 and are given to staff members for service above andbeyond theirnormal duties. Employees may also receive larger bonus awards according to the Town's Superior Performance Award Program.The funds for these awards are taken from the total merit allowance. The breakdown,by fund,of requested merit monies,is as follows: •General Fund $127,650 •Highway Users Fund (Street Fund)20,000 •Grant Funds (COPS,GITEM)6.950 Total $154,600 2001-2002 Budget Town of Fountain Hills -Personnel and Related Issues Page 5-1 For additional reference, the number of current full-time equivalent employees by department is shown below. Department FTE Positions* Administration 16 Building Safety 8 Community Development 4 Community Center 1 Court 6 Engineering 11 Marshals Department 24 Parks and Recreation 11 Golden Eagle Park 3 Four Peaks Park 1 Fountain Park 1 Public Works 1 Street Department 15 TOTAL:102 sent full-time eauivalent emoloyees.The full-time er health insurance purposes is 96. 2001-2002 Budget Town of Fountain Hills -Personnel and Related Issues Page 5-2 The following chart shows what other Phoenix metropolitan cities and towns are granting for merit and/or COLA monies in fiscal year 2001-2002. Municipality City of Apache Junction Town of Carefree Town of Cave Creek Town of Casa Grande City of Chandler Town of Gilbert CityofGlendale City of Mesa Town of Paradise Valley City of Peoria City of Phoenix Town of Queen Creek City of Scottsdale City of Surprise City of Tempe 2001-2002 Budget Merit and/or COLA Projections for 2001-2002 2.5%COLA,0-5%Merit (Study currently being done to include private sector comparables.) 3%COLA,3%Merit 1.75%COLA,3% step increase Market based compensation plan 3%COLA,0-5%Merit 3%COLA,4%Merit Information not available on 6/1/01 2.5%COLA .5%deferred comp program effective 1/1/2002 4%Merit Information not available on 6/1/01 Varies by unit 3%COLA,0-5%Merit Information not available on 6/1/01 3.4%COLA,4%step increase (8 steps) Information not available on 6/1/01 Town of Fountain Hills -Personnel and Related Issues Page 5-3 INFORMATION TECHNOLOGY InformationTechnology (I/T Department) functionsarepartoftheAdministrationDepartment. Responsibilities,accomplishments,and goals are included in that section of the budget. All hardware,software,information technology,and related expenditures appear in this section to avoid duplication and assist tracking of resources throughout the budget year. Information Technology includes all expenditures for the Town's computers,local and wide- area networks,inter-networking,voice and data communications systems,and cablecast technologies.This budget uses a project-based format with associated costs summarized by department.All hardware and software requested in this section are based on departmental requests. Total I/T Request $301,200 Network: This section includes the hardware and software necessary to maintain Town Hall's local area network. Funds are requested to upgrade the network operating system and to purchase additional network disk storage space and servers.Other equipment purchases include hardware to network the Street Department offices and to connect it Town Hall.Rack hardware and computer room flooring for the network room relocation to Building "B"have been carried forward from the fiscal year 2000-2001 budget.Software requests include anti-virus updates and system maintenance utilities. Request $58,697 W3 and Internet: Staff continues to increase the quality and quantity of services delivered to the public using the Town of Fountain Hills Web site.This budget request includes hardware,software and support to continue these efforts.ASU,the Town's internet access provider,has increased their connectivity charge. An analysis of commercially available connections revealed that ASU continues to provide excellent value at a competitive rate. Request $13,700 2001-2002 Budget Town of FountainHills- Information Technology Page6-1 c Communications Network: This request includes all installation, line, local and long distancecharges for voice and data linesusedbyall Town facilities.Alsoincludedare:additional circuitstoprovidevoiceanddata servicefortheCommunityCenterandStreetDepartment;reducedlongdistanceratesobtained by staff;and new ISDN PRI service for Town Hall. Request $97,140 Town Council: The videotaping of Council meetings for FHll cablecasting is funded here. The current vendor hasincreasedtheirper meeting charge and additional fundshavebeenincluded toprovide for a new bid process for these services. Request $18,000 Administration Department Expenses: This request includes: the annual support and maintenance for existing software systems; an export module for the accounting system; and human resource software to insure compliance withFederalregulations. Otheritemsinclude anewcomputerforthehighschoolinternprogram, specialized training for the I/T department and radio/phones for the facilities staff. Request $28,650 Building Safety Department: Staffisrequesting fournotebook computers andfunds to upgradeandcustomize theirpermitting software. Request $11,652 Community Development Department: This request includes graphics software for packet and presentation material and a notebook computer for the administrative assistant to take work home. Request $3,100 Engineering Department: The major items requested by engineering funds to develop GIS (Geographic Information System) compatible,coordinate-based,data sets and a new plotter.Development of a comprehensive GIS has been a staff goal for many years.Engineering has gathered significant amounts of data and now requests funds to have this data compiled into GIS format. 2001-2002 Budget Town of Fountain Hills -Information Technology Page 6-2 A new plotter is being requested to increase and improve engineering's plotting capacity. The existing equipment,now six years old, does not match the capacities of the current software.As well as printing faster, a new plotter would produce high-resolution graphics demanded for presentation materials and plans. Other items include a computer for the department intern and various software packages. Request $35,286 Magistrate Court: The Magistrate Court anticipates no I/T needs this fiscal year. Marshals Department: This singular request isfor thepurchase of anew Records Management System (RMS). Accurate record keeping is mandated by the Federal and State governments and critical to the judicial process.Thecurrentsystemno longermeetstheseneeds.Thisrequest includes $7,000forthe RMS database software and $10,000 for the conversion of all existing data.The data conversion is a "high estimate"basedon the vendor's estimateof $2,000to $16,000.Actualcost willbe determined by the amount of data converted. Request $17,000 Public Works Department: Public Works anticipates no I/T needs this fiscal year. Community Center: Thisnewdepartmentisrequestingan additional licensefortheexistingfacilitybooking software. Request $1,500 Parks and Recreation Department: This request includes an employee scheduling program and miscellaneous clipart/graphics libraries. Annual maintenance forexisting software andacomputer forthenew directorcomplete their requests. Request $7,910 2001-2002 Budget Townof Fountain Hills - Information Technology Page 6-3 Street Department: \^The Street Department is requesting a desktop computer for shared use by department staff. When the street yard is connected to the Town's network, this computer will allow department staff to access email and the Internet.Also included is a notebook computer to program the Town's traffic signals and annual software support. Request $8,542 2001-2002 Budget Town of Fountain Hills -Information Technology Page 6-4 c c INFORMATION TECHNOLOGY U L 3/31/01 2000-2001 2000-2001 2001-2002 BudgetCONTRACTSERVICESYear-to-Date Budget Rev.Estimate 47,600 18,000 Professional/Outside Services 7,592 8,000 8,000 Video Tape Council Meetings 6,513 12,000 9,200 TOTAL $14,105 $17,200 $65,600 REPAIRS &MAINTENANCE: 51,425 $51,425 Computer Repairs &Maintenance 19,063 44,400 29,500 TOTAL $19,063 $44,400 $29,500 SUPPLIES &SERVICES: 2,300 6,500 1,000 8,030 79,760 "$97,590 Conferences 198 6,300 4,000 Education/Training 3,000 4,500 4,500 Dues &Publications 1,234 600 1,500 Office Supplies 1,286 5,000 1,500 Communications 41,120 43,500 55,000 TOTAL $46,838 •...'.•',•;/.:':•.;;:;;;: CAPITAL EXPENDITURES 56,900 25,475 4,200 $86,575 $301,190 Capital Outlay -Computers 41,373 78,000 51,000 Capital Outlay -Software 3,936 39,100 28,300 Capital Outlay -Communications 75,483 75,000 75,500 TOTAL CAPITAL EXPENDITURES $120,792 $192,100 $154,800 c3• TOTAL EXPENDITURES $200,798 $316,400 ( 2001-2002 Budget Town of Fountain Hills -Information Technology Page 6-5 xijjjjmij^ c CharissaVerdugo Administrative Intern Peter B.Putterman Inforrmation Technology Administrator Mike Ciccarone Information Technology Support Specialist AaronBradbury Information Technology Intern ADMINISTRATION Cassie Hansen Director of Administration/Town Clerk Bev Bender Executive Assistant Susan Griggs Part-Time Receptionist Jane Robinson Part-timeReceptionist Julie Ghetti Accounting Supervisor Judy Hertrich Administrative Assistant Joan Doran Accountant X Nancy Knihnisky Acctg/HumanResources Clerk(proposed) X X Joan Mcintosh Human Resource Administrator (proposed) Don Thumith FacilitiesOperations Supervisor Ken Dobbs Part-time Custodian Marilyn Ginger Part-time Custodian Charles Fleck Custodian/ Maintenance MISSION STATEMENT: The Administration Department is dedicated to serving thecitizens ofFountain Hills byproviding accurate and current information on Council legislation and administrative actions;supporting the Town's departments;providing for the delivery of comprehensive financial services to internal and external customers;protecting the integrity ofTown assets;maintaining Town facilities,and delivering the finest municipal services to ensure the highest quality of life for Fountain Hills residents. DEPARTMENT DESCRIPTION: The Administration Department is responsible for all administrative operations of the Town including:human resource functions and benefits,payroll,policies/procedures;loss control, insuranceandclaimprocessing;purchasing;facilitiesmanagementincludingmaintenance,planning and construction;information technology management consisting of computer networking and inter-networking,voiceand datacommunications, governmental cable accessprogramming; budget preparation;banking operations including deposits,reconciliations,transfers,and investments; audits; accounts payable/bill paying;accounts receivables/billings (special assessments);special districts auditing/management;fixed asset tracking;operational support including caller and visitor assistance,mail processing,computer training,and clerical support to all departments.The Department administers the LTAF,Community Benefit and "Special Programs"funding programs; 2001-2002 Budget Town of Fountain Hills -Administration Page 7-1 Xniifr&r^ ^JSHfo/mS Vss^ coordinates with other governmental agencies for facility use;serves as liaison with other local organizations on various community projects;processes special event requests;administers the Adopt-a-Street Program;administers the management agreements for the Community Center, Library/Museum,Theater and Kiwanis Buildings;writes proclamations;provides notary and certification services;processes requests for public records.Additional areas of responsibility include:recordmaintenance of allcouncil business;electionoperations for allmunicipal elections; licensing functions including business, alarm, and liquor licenses; council agenda and packet preparation. TheAdministrationbudgetincludesallactivitiesoftheTownManager's Department and the legal services for the Town. FISCAL YEAR 2000-2001 ACCOMPLISHMENTS: Inthefirstten months of fiscal year 2000-2001,the Administration Department accomplished the following: Increasedmaximumdentalbenefitfrom$1,000to$1,500annuallyper family member with no additional increase in premiums. Significantlyenhanced the long-term disability benefit for full-time employees while decreasing the premium by thirty-four percent. Decreased premium for employer-paid life insurance by twenty percent while maintaining the same benefit. Implemented a uniform new-hire process. Implemented anew employee orientation procedure. Implemented an exit interview process. Completed renovations to space acquisition in Buildings A, B and C with much of the workperformedbyin-house staff,resultinginsignificantsavings. Completed construction ofthe new,ADA compliant entryintoBuildingA. Updated the fire safety practices in Buildings A, B and C and the Street Yardto minimal standards with fire extinguishers and smoke detectors. Completed the construction ofthenew entryway andADArampatthe Community Theater. Transferred waste collection atall Town facilities toone service,saving $3,330 annually. CoordinatedandcompletedtheinstallationofnewdirectoriesandsignageatTownHall assisting the public in locating municipal services. Completedbidding process and began installationof the emergency power generator system for the Building B Public Safety Department. Developed and implemented a monthly fire safety inspection plan for all Town-owned facilities,satisfying risk management recommendations. Developed a management plan for the care and maintenance of the new Town Center 2001-2002 Budget Town ofFountainHills-Administration Page 7-2 buildings. Installed new cooling towers in Buildings A and C. Hosted site visits,scheduled numerous public meetings and focus groups relating to contracted consultants'requests i.e.Hyett Palma,Lou Reiter &Associates,etc. Arranged Town Hall tours for visiting dignitaries from the People's Republic of China. Planned and hosted East Valley Manager's monthly meeting while town manager was president of the association. Scheduled and assisted in the interview process for the Community Center Advisory Commission. Provided clerical support to the Community Center Director. Coordinated the joint efforts of the Red Cross,Maricopa County Human Services, RPTA, and the Fountain Hills Senior Services to improve the shuttle service route,increasing stops at the Senior Center and broadening the range of service. Arranged and coordinated the Mayor's trip to Fountain Hills'sister city,Kasterlee. Supplied support services for the Adopt-A-Street program consisting of 59 residential streets (up from 43) and 63 commercial streets (up from 61 with a waiting list of 4 companies). Provided support services to the McDowell Mountain Preservation Commission,the Shuttle Service,the Mayor's Council for Business Growth,the Community Center Advisory Commission and the Traffic Standards Committee. Aggressively shopped goods and services to incur cost savings in the areas of copier service/maintenance agreements,coffee services,bottled water and office supplies. Assisted Maricopa County Elections in providing citizens with an early voting site in the Presidential primary and administering the early voting process. Administered the September 12,2000,referendum election,coordinating and assisting 1,712 citizens with early counter voting at Town Hall. Codified 14 new ordinances. Coordinated a 2 day,in-house training for town staff in the use of the Code Master legislative software to enhance the search engines for MMPC and Parks and Recreation minutes. Reduced the business license processing period to 2 days on zoning approved licenses and renewals. Expanded the Code Master legislative software to include all ordinances and resolutions through 1995. Processed 519 new business licenses and 1,303 renewals compared to 398 and 1,162 last year,respectively. 2001-2002 Budget Town of Fountain Hills -Administration Page7-3 c • • Processed 20 liquor license applications including 13 liquor licenses, 3 special event liquor licenses and 4 extension of premise applications. Processed 18 special event requests and 1 special event application for use of public right-of-way. Processed 8 new peddler licenses,2 renewals and 11 alarm permit applications. •Received the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association of the United States and Canada for excellence in the preparation of the Town's comprehensive annual financial reports (CAFR)for the fourth year in a row. •Prepared for the annual audit that resulted in unqualified audit opinion. •Coordinated sales tax audits identifying/recovering more than $114,591 in sales tax revenues. Provided staff support for the Risk Control Manager and Sales Tax Auditor. •Coordinated loss control activities and managed 8 claims. •Through April 2001,processed 6,768 invoices;2,753 accounts payable checks (compared to 2,326 last year);4,350 requisitions (compared to 4,000 last year);and 300 purchase orders;all accounting transactions processed timely and accurately resulting in minimal payment errors. Issued PO's to multiple vendors and tracked the purchasing of furniture,fixture and equipment items for the new town center facilities. Worked with the Maricopa County Library District to draft a newly negotiated IGA for the new library facility. Facilitated the efforts of the Library Association,the County Library District,the Women's Club,Rotary and individual citizens to coordinate contributions to the new library. Served as point of contact for the Town during the construction of the new Community Center and Library,coordinating communication for ongoing issue resolution. Provided supervisory support to the Parks and Recreation Department. Coordinated the recruitment and interview process for two department heads. Assembledacomprehensivecommitteetosubstantiallyrevisethestructureofthesubstance abuse intervention and prevention program and implemented the new program prior to the end of the school year. Assembled a citizen committee to review and recommend distribution of LTAF monies. Assembled a citizen committee to review and recommend distribution of the distribution of Community Benefit Program funds. Provided support tothe Community Center Property Committee, the Community Theater and the Kiwanis Building/Senior Center through the administration of the management 2001-2002 Budget Town of Fountain Hills -Administration Page7-4 \^p^' agreements. • WorkedwithmembersoftheSeniorServicesonplansfortheproposedexpansion/remodel of the Senior Center. •Assisted the Town Marshal with the annual awards banquet. •Organized,designed,constructed,and manned the Town's booth at the League of Cities and Towns Conference Festival. •Provided staff support,packet materials,documentation,and minutes for 89 Council and Council affiliated committees. • Workedwithanin-housecommitteetoreviseandfinalizethespecialevent policy,codifying theprocess that hasbeenperformed administratively for 11 years andprovidingauthority to control "time and place"issues to insure public safety. •Cleared over 600 requests for service to the I/T helpdesk. •Improved network throughput byinstalling a gigabit backbone and increasing the Ethernet network from lOmbpsto lOOmbps. •Installed new telephone system for Town facilities. •Relocated Channels 11 and 99 equipment from Building C to Building A. •Implemented two new domains,'fh.az.gov'and 'fountain-hills.az.gov',for theTown. •Completed an operating system platform upgrade on more than 50 workstations. •Replaced 35 obsolete desktop computers with new,current technology workstations. •Created Intranet for Town Hall and redesigned official website. •Completed the network reconfiguration in support of the office expansion. •Provided planning and purchasing support to meet the voice and data needs of the new community center and library projects. •Implemented Video Conferencing capabilities through MAG participation. FISCAL YEAR 2001-2002 OBJECTIVES: • Completeimplementation ofrecommendations made totheTownbyAMRRPregarding employment and administration requirements of ADA. •Provide an ADA seminar for all employees and ADA training for department heads and supervisors. •Continue to increase the public's access to public records and information through the Internet,maximizing the utilization of increased staffing capabilities. •Implement a policy and fee structure for alcohol related licensing activities. •Review and update the Town Code Chapter 2 to reflect and include recent legislation. •Convert the filing system to a numeric system. •Formulate written policies and procedures for major administrative functions. 2001-2002 Budget Town of Fountain Hills -Administration Page 7-5 Xflt^g^/^ ^\&f$jg%sir Review and revise fee structures for public record duplication. Convert to on-line requisition/purchase orders. Formalize A/P and cash receipts/disbursement accounting policies and procedures. Develop and implement an investment policy for the Town. Prepare the annual budget for submission to GFOA. Analyze and inventory fixed assets,specifically infrastructure. Review and update internal controls. Formulate implementation plan for new financial reporting model GASB (Government Accounting Standards Board)34 for fiscal year 2001 and 2002. ImplementthefacilitymaintenanceplanforthenewTownCenter buildings. Coordinate maintenance operations with the Community Center Director to maximize manpower hours and minimize cost to the Town. Assist and participate in the planning and implementation of Town-owned facility improvements. Participate in all technical classes, demonstrations, and hands on training for the new Town Center operational equipment. Repair or replace roofing of allTownHall Buildings and the Community Theater. Install emergency lighting units where required in Buildings A, B and C. Upgrade the exiting requirements for the Council Chambers. Install covered parking for the Law Enforcement building. Complete all approved projects related to Town-owned facilities. Begin updating the employee manual. Implement a pre-employment drug-testing program. Enact the necessary ordinance to enable Human Resources to obtain state and federal criminal record checks on prospective new hires for the Town. Create an ongoing series of articles for the Compass to educate citizens on business, peddler and alarm licensing procedures and requirements. Create a brochure/pamphlet outlining services andhelpful information, assistingcitizens and visitors to find their way around Town government. Createaformatfor a"TownPage" andimplementtheongoingpublicationtohelpkeep citizens informed. Complete the transfer of all remaining resolutions and the employee manual into the Code Master legislative tracking software. ReviseandupdateChapter8BusinessRegulationsoftheTownCodetoreflectthechanges in the community since 1990. ImplementthefacilitydecisionsmadebytheCouncilduringthe 2001-2002 budgetprocess 2001-2002 Budget Town of Fountain Hills -Administration Page7-6 c regarding the old Community Center and the Senior Center. Develop and implement a training program on the use of standardized information technology tools for all Town of Fountain Hills employees who require them. Explore the potential for a jointly owned,high speed,broadband communications infrastructure (Fiber Optics Network)among Town of Fountain Hills political sub divisions. Plan for the smooth integration of voice and data services for the new Community Center with Town Hall voice and data networks. Expand existing and implement new telephone technologies (e.g.,fax-on-demand, Interactive Voice Response (IVR). Enhance enterprise network capacity, reliability, functionality, and management. Promote video conferencing capabilities and usage. Examine industry trends, best practices andopportunities regarding Internet andelectronic commerce technologies (e.g., Internet payments, smart cards and digital signatures) to meet business requirements and citizen expectations for service delivery. •Enable community access to selected Town of Fountain Hills Government databases through theTown's web site (e.g., property assessments, procurements, taxreceivables) in accordance with applicable law. • Examinecurrent acceptable usepolicyandmake recommendations fornew enterprise- wideinformation technology policies and standards asnecessary. • Continually improve measurement capability regarding Information Technology Department performance at both the enterprise anddepartment level. •Explore new mechanisms for maintenance,replacement,and upgrade of enterprise systems, (e.g.,exploration of leasing vs. purchase, outsourcing). •Expand the capability to provide departments with information technology consulting assistance. •Explore methods to establish the capability of identifying existing and emerging information technologyopportunitiesforimprovingTownofFountainHillsprocesses. PERFORMANCE STANDARDS: •Process business license applications within 5 working days,peddlers license applications within 10 working days. •Adhere to a rigorous accounts payable schedule. • Respond to all citizen inquiries within the same working day. •Present a customer friendly and helpful attitude to all callers and visitors to Town Hall. • Serve the public as a source of reliable information on Town Council legislation and 2001-2002 Budget Town of FountainHills-Administration Page7-7 actions and insure the preservation of legal documents. •Perform all duties required to conform to the Arizona Open Meeting Law. •Conduct elections in accordance with current state law and facilitate the public's ability to vote. • Prepare Council meeting minutes within 10 working days and process resolutions and ordinances on a timely basis. • Update the TownCode on a regular basis to reflect legislation enacted by the Council. •Provide monthly budget reports prior to the end of the month. • Update Town policies and procedures to stay current with local, state and federal law. • Meet allfederal and state requirements regarding hiring,employment practices, and record keeping. • Perform daily deposits, enhance thefinancial position oftheTown, andprotect theintegrity of its assets. BUDGET OVERVIEW: The Administration budget prepared for 2001-2002 reflects an increase of approximately 18 percent over the 2000-2001 budget. The most significant increases are found in legal fees (increased by approximately $144,500); the requests made by therecipients of special programs (increased by $325,600); rent (increase of $20,200); liability insurance (increase of $23,100); necessarycapitalrepairsoftheTownHall buildings (increasedbyapproximately$20,700);and salaries and benefits (increased by $78,000). The salary increase includes three new positions to support the new Community Center.The special program increase includes a significant amount offunding expected from the .01 sales tax increase for projects and expenditures associated withthe downtown project. This isfound under the newly created Mayor's Downtown Partnership Committee.These individuallineitemincreases,totalingapproximately$612,100,actuallyexceed the overall budget increase of $491,600,demonstrating that many lineitems aspresented inthis budget reflect a decrease due to conscientious purchasing and planning practices. Also included in this budget are expenditures related to the priorities identified by the Council at theApril 5,2001,meetingincluding:supportfortheSeniorCenter remodel/reconstruction project; funds for additional repairs to the Theater building;funds for downtown projects identified in the Hyatt Palma report;support for valleywide projects through an increase in the Community Benefit funding; additional consulting fees for aTown Hall study; and additional funding for the McDowell Mountain Commission for their ongoing mountain preservation efforts. 2001-2002 Budget Town of Fountain Hills -Administration Page 7-8 PERSONNEL SERVICES: As shown in the organizational chart, there are seventeen employees in the Administration Department. This includes ten full-time employees, five part-time employees and two interns. Althoughthesalariesofthemanagerandhisexecutiveassistantareincludedinthe Administration budget, their job activities and responsibilities are not.These positions,therefore, do not appear in the organizational chart. For fiscal year 2001-2002, staff is requesting that the part-time account clerk position be changed to full-time.This position is now shared with Human Resources,processing payroll and tracking personnel changes and statistics.Also requested is the addition of three part-time custodial positions to provide maintenance for the new Town Center facilities. Custodian/Maintenance: The Town Hall facilities staff consists of the facilities supervisor,one full-time custodial maintenance position and two part-time custodial positions.The custodial maintenance position and two part-time custodial positions currently use all available hours maintaining the 42,000 square foot Town Hall and library. The facilities management plan for the new Town Center buildings requires that the maintenance/custodial staff assume the daily cleaning responsibilities of an additional 52,000 square feet of space. The facilities supervisor anticipates that three additional part-time custodial positions will be required in fiscal year 2001-2002 to effectively maintain the new buildings.This is based on the assumption that the Community Center will not reach its maximum usage during the first months of operation. During this initiation period, the facility supervisor feels that current staff can perform the limited repairs and maintenance anticipated during the first year.The Administrative custodial staff will coordinate their efforts with the Community Center's operations staff to supply the varied support services that will be required tooperate and maintain the new facility. Three additional part-time custodial positions will also provide the facilities supervisor with the flexibility needed to schedule vacation and sick days. Account/Human Resource Clerk: LastyeartheCouncil approved apart-time accountclerk position thathassignificantlyimproved the efficiency of the accounts payable/accounts receivable process.As noted in the accomplishment section,6,577 invoices,2,753 A/P checks and 4,350 requisitions have been processed through April 30. This represents an increase of approximately seventeen- percent over the processing activities of the previous fiscal year. In addition to providing a number of supportservicesinthefinancialfunctionsoftheTown,thispositionwasbroadenedtoencompass all payroll responsibilities,providing significant benefit to the human resource specialist.As 2001-2002 Budget Town of Fountain Hills -Administration Page 7-9 Accounting Fees: Ws^Atotal of$17,000 has been budgeted for accounting fees to perform the annual audit,assist with the CAFR (ComprehensiveAnnualFinancialReport),andongoingpreparationtoimplementthenew FinancialReportingModel.Theincreaseinthislineitemfrom$15,000to$17,000is attributed tothe accounting adjustments needed asaresult ofthe BNY defaulted investments. As shown inthe cost splitsabove,75%ofthis amount,or$12,800(rounded from $12,750),appears inthe Administration budget. Request $12,800 Professional/Outside Services: TheAdministrationDepartmentperformsoftheTown'scentralizedfunctionsincludingallfinancial activities,facilities maintenance, human resource services andinformation systems management. Outside services are utilized to maximize the performance of these functions. In conjunction with in-house staff, the Town uses an outside payroll service. An amount of $7,000 has been budgetedfor this service that includes annual processingcosts and year-end charges.Staff hasexplored the option ofperforming allpayrollfunctions in-house but determined /that significant benefits such as direct deposit would be lost. The Town has used the services of an outside sales tax auditor since 1996 to assist in the recovery of unpaid sales taxes. Fiscal year 2001-2002 will be the third year of a three-year contract approved bytheCouncil inthe annual amountof$18,000. From 6/14/96 through 3/31/ 01, the auditor has assessed sales tax revenues totaling $325,697 and recovered $272,403 of that amount. Inadditiontotheannualcontract,$1,800hasbeenincludedforauditingservicesduring large special events to insure proper sales tax collection practices. Otherservicesincludedinthislineitemare$2,200forsubstanceabusetesting,pre-employment testing, CDL physicals, and hepatitis and tetanus shots. These funds insure compliance with Federal mandates and HR policies. $50,000has been includedfor miscellaneous consulting fees to assist with special projects such as aspace use analysisforTownHall, personnel issues, and other studies the Council may wish to conduct such as the currently completed law enforcement and downtown analysis. Request $79,000 2001-2002Budget Town of FountainHills-Administration Page7-10 IGA's (School District) The Town of Fountain Hillshas historically been supportive oftheFountainHillsUnifiedSchoolDistrict andhasendeavoredto financially assisttheDistrictinlegallyallowableways. Whilestatelaw prohibits cash contributions, itdoes allow theTown to compensate the District for particular projects, programs and services.Lastyearthe Council approved $32,200toassistthe Fountain Hills School District through cooperative programs,security personnel attheJr/SrHighSchool,and maintenance assistance ofjointuse facilities.$16,000 ofthatamountwasincludedfor additional monitoring and surveillance personnel onthe highschoolcampus and its perimeter. The principal has requested, iffundsare available,thatadditionalsecuritypersonnelbeconsidered forthemiddleschoolcampus aswell. Part- time personnel wouldrequireanincreaseof$8,000,whilethepreferablefull-time position would increase theDistrict's overall requestby$16,000. Theprincipal's additional requestalongwiththe District's request appears in Appendix B.The remainder oftheDistrict'srequest includes the following: $11,300 for custodial staffattheMiddle School/High School (increased from$10,700 lastyeardue to changes inthesalaryschedule);$2,500forsecurityservicesathome athletic games;and$5,000for thecleaning andresurfacing ofthe large and small gyms and cafeteria floors (increased from $3,000 lastyearduetoadditionalpublicuseofallsites). The superintendent madeitclear thattheDistrict's firstpriorityistheirbaserequestof$34,800althoughtheadditional$16,000wouldbenefittheoverall securityoncampus.IncludedintheSchoolDistrict'srequestistheircontinuedcommitmenttocontribute $8,000 from their Federal Prevention Entitlement to support the substance abuse prevention/intervention program. Request $50,800 Legal Fees: Four separate legal services areincludedin this lineitem. Theseincludethe regular, ongoing services of the town attorney, the town prosecutor and the intermittent,as needed services of employment,bond, and other specialized attorneys. BasedontheincreasedhoursnecessarytosupplylegalservicestotheTown,thetown attorney is requestingthathiscurrentannualfee of $131,040 be increased to$144,000infiscalyear 2001- 2002. A letter of proposal for his services appears in Appendix C.Of this amount, 95% ($136,800)ischargedtothe administration budgetwhilethe remaining 5%($7,200)is charged to the street fund. The townprosecutor hasrequested that the same amount of $100,000 be included in the budget for his services.This request appears in Appendix D. 2001-2002 Budget Town of Fountain Hills •Administration Page 7-11 Asinlastyear's budget,$5,000hasbeen included forthepublicdefenderfeesthatthecourtmust \^y provide,$5,000fortheservicesof Charles Whetstine,Attorney atLaw,whoensurestheongoing complianceoftheemployeeretirementplan with IRS regulations,and$5,000forthebondcounsel services of Gust Rosenfeld for district matters such as the Cottonwoods and Eagle Mountain improvement districts, the community facilities districts, and any bond elections.A $15,000 contingency has been included for the on-call,after hour service provided by the prosecutor to assist the Marshals Department and Sheriff's Office with legal questions that may arise in the evenings or on weekends. Since the Town recently initiated litigation against BNY and Merrill Lynch, an amount of approximately $230,000 has been includedfor anynecessarylegal fees. Request $500,000 Land Use Legal Fees: An amount of$25,000 has been includedforspecialcounselinzoning and land useissues. Request $25,000 Jail/Prisoner Fees: \w MaricopaCountyandtheCityofScottsdalechargethe Town onaperdiembasistoholdprisoners sentenced intheFountain Hills MagistrateCourt. Thecourt's continued heavy caseload creates a consistent number of jail sentences on a monthly basis.Due to the increased cost to house prisonersaswellasincreasedcases,average monthly feeshaverisenfrom$2,400to$3,300per month. Based on these increased costs, an amountof $40,000 has been budgeted to cover the cost of holding prisoners. Request $40,000 Community Benefit Programs: Since 1998,theCouncilhasprovidedfunding opportunities through the Community BenefitProgram toassist non-profitorganizationswithprojectsthatbenefitthe community.Each yearatbudget time, the town manager determines anappropriatefundingamountfor the program based on the condition oftheoverallbudget. IftheCouncilconcurswiththeamount,funding forthe program is approved with the budget. Applications are acceptedduring the month of September and a citizen committee is assembled to review the applications and make a recommendation to the Council for award. The recommendation ispresentedtotheCouncil atameeting in October and distribution made per their direction. Last year,due to the expenditure limitation constraints,the manager felt it necessary to reduce the Community Benefit funding from $80,000 to $40,000. 2001-2002 Budget Town of Fountain Hills -Administration Page7-12 Duringapie-budgetdiscussioninApril,theCouncilexpressed thedesiretorestore thefundinglevelof thisprogram. Asaresult,anamountof$80,000hasbeenincludedinthisbudget. Request $80,000 Special Programs: This section of the budget is devoted to funding requests from organizations whose programs, servicesandfunctionsbenefitabroad and diverse base of the community.Designated asSpecial Programs,these sponsoring organizations submit their requests for Council consideration in the annual budget.Collectively,Special Programs benefit the business community;the low income, elderly, and disabled residents in need of transportation;the McDowell Mountain preservation efforts; seniors and youth programs; and community holiday events.The program also funds County support for the Town's emergency service plan and provides for the development/ promotional efforts of the downtown. Special Programs -Chamber of Commerce: The Fountain Hills Chamber of Commerce has again submitted a two-part request consisting of a communityprogramelementandamediaplanelement. The community programelementrequests fundingfortwocommunityevents: $4,000 for the Thanksgiving Day Parade ($3,878 lastyear), and $5,000 for theHoliday Stroll and Luminaria ($4,622 last year). The media element includes a print budget to produce written materials about the Town used for general information purposes as well as specific business information.The plan includes 20,000 reprints of a Fountain Hills brochure ($7,000), and 1,000 copies of the Business Opportunity Packet ($2,500). The Chamber's request of $18,500 reflects a reduction in last year's request of $24,900. Appendix E includes a detailed description of this request as submitted by the executive director and samples of the written materials comprising the media plan. Request $18,500 Special Programs -Civil Defense: The Town has an Intergovernmental Agreement with Maricopa County for emergency services and annually budgets for this ongoing Civil Defense support.Costs include assistance with the annual update of the emergency service plan for Fountain Hills. Request $1,500 2001-2002 Budget Town of Fountain Hills -Administration Page7-13 /Special Programs -AmericanRed Cross STS: x^MaricopaCounty,throughthecomprehensiveRedCrossSTS (Special Transportation Services) Program, provides transportation services for low income,elderly,and disabled citizens in Fountain Hills and is requesting the Town's continued support of this service. The proposal, slightly higher than last year's request of $20,600,includes:$16,753 in operating funds for specialized transportation;$4,788in localcapitalmatchfundsfortwo vehicles for medical and social service appointments,senior center trips,and other personal trips for the elderly, low- income,and disabled;and support for the Home Delivered Meals program. A copy of the request andadditional information on theprogram can befoundin Appendix F. Request $21,600 Special Programs -Public Transit: As part of the comprehensive Special Transportation Services (STS)Program,a third van is used to provide ashuttle service in Fountain Hills with connections totheValleyMetro bus stop at Mayo Clinic. A committee consisting of Town staff, local Red Cross representatives,and County staff meets periodically to evaluate usage, routes, suggestions, and promotional issues. This past year, the route was significantly broadened in an attempt to facilitate ridership and accommodate more citizens.Funding is requested to continue the service in the amount of ^-^$32,919.60.The increase from $31,400 is attributed to the additional costs in operating the transportation services.Appendix F containsacopyofthe request and additional information. Request $33,000 Special Programs -Transfare Program: Staff and Senior Service personnel have heard from some seniorcitizens whose transportation needs are not met through the shuttle or Red Cross STS program. These include citizens who live more than .75 mile from the shuttle route, are willing to pay for the more personalized service that taxis provide but are pressed to pay the full fare, and desire increased flexibility and independence in their transportation choices. One of the citizens referred staff to a program used in her hometown of Norwood,Massachusetts, a community similar to Fountain Hills. With a population of approximately 28,000,Norwood lies 14 miles outside of Boston and has a senior community of about 6,300. Since 1983, the municipality has provided subsidized transportation for senior and certified disabled citizens within Norwood's boundaries through the Transfare Program. Participants register with thecity and receive identification cards.They are then able to purchase books oftickets that can be used W'towardsthecostofataxifare. Tickets,soldfor$1.00each,haveafacevalueof$3.00,withthecity 2001-2002 Budget Town of Fountain Hills -Administration Page7-14 ^WttMh«r \ijj^P»#* subsidizing $2.00 of the $3.00.Abookof five tickets coststhecitizen$5.00buthasa retail value of $15.00.Norwood limits each citizen tofourbooksof tickets permonth,or$60.00 worth oftaxirides for$20.00. Inthecaseofa$5.00taxiride,thecitizenwouldprovidethedriverwithoneticketworth $3.00 and $2.00 incash. The tickets,containing the citizen's name and ID number, are turned into the Townforreimbursementattheendofevery month. Last year,Norwood was invoiced $28,080 from thelocaltaxi company but received $12,075 in revenues fromtheticketsales.Thenetcostfor 10,822 rides was $16,005. Basedoninputfrom local citizens andtheSeniorService personnel,staffis proposing to implement a 'Transfare Program"basedontheNorwood model. For the first year,an amount of$20,000 is being proposedtocoverstart upcosts for printing tickets and ID cards and to fundthe program itself.Adding the subsidized taxiprogramtothe transportation optionsalreadyprovided will enhance thequalityoflife for theseniorsofthecommunity. Request $20,000 Special Programs -Mayor's Downtown Partnership Committee (formerly the Mayor's Council for Business Growth): Thislineitemhas significantly changedasaresultoftheHyatt Palma reportand recommendations. The new Mayor's Downtown Partnership Committee has been formed to implement those recommendations andthe funding included inthislineitemwillbeusedforthose purposes.Funding for this line item in the amount of $282,000 comes from the estimated amount of sales tax revenue generatedfromthe .01 increasedesignatedfordowntowndevelopment. Request $282,000 Special Programs -Tourism and Marketing: The Town realizes itis important tothe community's well-being toattracttourists,shoppers,andother visitors andthus views publicexpenditures topromotetourismas appropriate.Fundsincludedinthis budget to promote tourism and marketing include:$11,243 for promotional advertising through an ADOTgrantreceivedinfiscalyear2000-2001;$58,757forpromotionaladvertisingthatincludes coordinating a partnership withthe Fountain HillsTourism Council andthe community centerdirector, andtheTourism Council proposal that includes marketing materials,public relations,andan advertising campaign.This proposal is found inAppendixG. Alsoincludedisthehoteliers'request presented to the Council through theScottsdale Convention and Visitors Bureau in the amount of $30,000. Request $100,000 2001-2002 Budget Town of Fountain Hills -Administration Page7-15 L Special Programs -McDowell Preservation: TheMcDowellMountainPreservationCommissionhasprepareda 2001-2002 budgetrequestfor Council consideration.Thebudgetrequest of $24,500 ($11,500 last year)includes:$2,000 to prepare onevideopresentation tohelpcitizensbecomemore familiar with theUpperSonoran Desert;$4,500 tocontinuethe"OctoberisMcDowellMountainMonth"program;$500toadvertisepublicnoticesof Commission vacancies; $2,000 forprinting aquarterlynewsletter,brochuresandhandouts;$15,000 to study and design a trailhead/mini-park concept in the northwest section of town; and $500 for Commissioners andstaffto attendeducational workshopsandmeetingsoutsideoftown. Acopy of theCommission's proposed budgetcan befoundin Appendix H. Request $24,500 Special Programs -Substance Abuse Prevention/Intervention: Aftermany monthsofplanning,the SubstanceAbuse Prevention/Intervention programhas made the complete transition into what staff hopes will be an important piece of the Town's human services program. A collective effort of Law Enforcement andCourt personnel,Administrative staff,School District officials, and the Cattleguard Alliance,theprevention/intervention program offers a variety of referral,treatment,intervention and educational services. Since the program did not become operational until late in the school year, there is minimal expenditure history available to forecast funding for the next fiscal year. This reduced budget of $55,000 ($74,000 lastyear)isbasedonthefollowingcomponents:$12,000 for monthly referralservices;$18,000 forcounselingscholarships(30studentsat$600each);$12,500 for educational programming in theschoolsandcommunity;$10,000toassistwith qualifying referrals toother providers;$2,500 for advertising and printed educational materials. Since the District contributes $8,000 to this program,theTown'sportionis $47,000.The revised program provides greater accountability and funds are only expended for services actually rendered. Request $47,000 Special Programs -Senior Center Services: TheSenior Center,locatedinthe Kiwanis Building,hasbeenfullyoperationalandsupportedby theTown for three years. In addition to the full-time director, a part-time assistant director was added last year,enhancing the facility, the programs and the over-all benefit to the seniors of Fountain Hills. During the last fiscal year,the center has experienced a 67 percent increase in citizen participation and a 73 percent increase in the number of activities offered. Five days a week the Center provides local seniors with a wide variety of activities,lectures,classes and fieldtrips. 2001-2002 Budget Town of Fountain Hills -Administration Page 7-16 Increased activities and participation have impacted thecoststoprovidethe services andare reflected l^,in this year's budget request of $34,500.The increase of $2,900 is primarily attributed to additional fundsfor staffing,van maintenance,andcomputerexpense. Anitemizedoperatingbudget appearsin Appendix I alongwithaletterofrequest,profitandlossstatement,andparticipationinformation. Request $34,500 Special Programs -Boys and Girls Club: The Boys andGirls ClubofScottsdale has been continuously providing services toFountain Hills youthsince 1996.Althoughsomeservicesarefeebased,themajorityofprogramfundinghasbeen suppliedthroughthefundraisingeffortsoftheScottsdale Board ofDirectors.The Boys andGirls Clubhasaproventrackrecordinthe community,withamembershipofover600 localparticipants. Theorganizationemphasizesdevelopmentalprogramsthatenableyouth toenhance theirself-esteem anddeveloptheirfull potential.Theyfeeltheirprogrammingandmembershipconceptisuniqueand augments,ratherthanduplicates,recreationalprogramming provided by theTown. This is the second year that the Scottsdale Board of Directors is requesting the Town assist in funding the local branch.The Fountain Hills Advisory Committee continues to assist in local fundraisingeffortsandthecommunityclearly showeditssupport atthe polls by overwhelmingly approving a long term lease with the School District for a youth center on District property. As part of a $50 million dollar appropriation from the United States Congress to Boys and Girls Clubs of America, the Fountain Hills Branch is receiving matched funding in the amount of $20,000.The Sunridge Foundation is contributing $5,000towardsthegrantandtheremaining $15,000isbeingrequestedfromtheTown,increasing this year's request to $50,000. All funds willsupporttheexpansionandmaintenanceoftheyouth/teenprograms offered to thecommunity. Appendix J includes the funding request submitted by the Boys and Girls Club of Scottsdale as well as detailed financial,budgetary and programming information.There is additional information that describes the Club's unique niche in youth programming and how their activities broaden the base of opportunities offered.The projected budget shows that the Fountain Hills Branch will operate with a $100,000 deficit. The Advisory Committee will be charged with raising half of that amount while the Town's contribution would balance the budget. Request $50,000 2001-2002 Budget Town of Fountain Hills-Administration Page 7-17 REPAIRS &MAINTENANCE: Vehicle Maintenance: The Town Manager'scaris approximately fouryearsoldandtheTown's mechanic advises that $2,000 again be budgeted for routine repairs and maintenance.An additional $500 is included for non-warrantyrepairs for theadministrationpickuptruck. Request $2,500 Building Repairs &Maintenance: Thislineitemiscomprisedofallexpendituresrequiredfortherepairand maintenance ofTownHall, Buildings A,BandC,andtheTheater building.The minimal increase from $45,600 to $47,900 is directlyrelatedtohighercostsforgoodsandservices. Budgeted amounts are based on previous experience for actual operational and maintenance expenditures.Includedinthislineitemare:$13,000formonthly preventive maintenance onthe HVAC system;$17,200 for outside services including door maintenance and retrofitting, exterminating,electrical and plumbing repairs, quarterly roof and drain cleaning, trash pick up, recycling and temporary custodial help; $17,700 for custodial supplies and equipment, paper and sanitation supplies,building maintenance supplies,fire extinguishers,and maintenance. Grounds and landscape maintenance are included in the contract administered by the Public Works Department. Request $47,900 Other Building Repairs &Maintenance: Thisbudgetincludesfundsformajor repairs andmaintenance oftheTown-ownedTheaterbuilding. Since fiscal year 1995-1996, an amount of $7,500 has annually been budgeted for repairs and maintenance of the building.This fiscal year,major improvements and repairs were completed to the front entrance including replacement of the ramp to ADA standards.While the Theater takescareofminorrepairsto thebuilding, an amountof$7,500hasagainbeenincludedtodeal with any necessary repairs to the plumbing,HVAC,electrical systems, etc. Request $7,500 2001-2002Budget Town of Fountain Hills -Administration Page 7-18 *w c Office Equipment Repairs: Thislineitemincludesroutinemaintenance totheexistingcopiersinBuildingCand BuildingA. Since thepurchaseofthenewmachineinBuildingA,staffhasrenegotiatedthetermsoftheagreementto includesuppliesandreducethepercopychargeresultinginasignificantsavingstotheTown. Asa result, this line item has been reduced from $26,200 to $16,000. Request $16,000 SUPPLIES AND SERVICES: Advertising: One of the departmental performance standards is to serve the public as a source of reliable information on Town Council legislation and actions.An amount of $9,000 has been included to publish ordinances and public notices in the local paper, meeting this standard and complying withstatutory requirements aswell. Thetotaladvertisingrequestof $9,000representsadecreaseof $6,000fromlast year's request. Request $9,000 Conferences: Each year,funds are budgeted for staff to attend conferences for the purpose of enhancing their abilities to fill their respective roles within theTown government.This budget includes: $8,000 (an increase of $3,000 based on last year's actual cost)for the annual Arizona Cities and Towns League conference that is attended by the Council and administrative staff;$700 for the annual Council retreat; and $3,400 for the Town Manager to attend the annual International City Management Association (ICMA)and the Arizona City Management Association (ACMA) conferences.The remaining $5,400 includes the annual International Institute of Municipal Clerks conference;theArizonaMunicipalClerk'sAssociationconference;AMMRP losscontrolconferences; finance conferences for the Government Finance Officers Association,the Association of Government Accountants andArizonaFinance Officers Association;andotherworkshopsthatoccurduringthe yearsuchasthelanduseconference inSan Francisco attended bythe manager,attorney andcommunity development director lastyear. Request $17,500 Education/Training: One of the goals stated in the Administration Department's mission statement is to deliver the finestmunicipalservicestoensurethequalityoflifeforFountain Hills residents. Providingthe Townstaffwithcontinued educationand training isone way to achieve this goal. The proposed budget includes $2,000 for tuition reimbursement for employees who successfully complete 2001-2002 Budget Town of Fountain Hills -Administration Page7-19 ^jjffly^^ approved,careerrelatedclassesatalocal university.Alsoincluded are:$2,000for speakers and educational presentations atthe monthly staff support meetings;$1,500 for supervisory training;$1,700 forspecialized Human Resource related training;$2,000 for facilities,software,clerical and personal skills training;$1,500 for required continuing education forthe certified public accountants;and$1,000 forelections trainingand miscellaneous workshops offeredthroughouttheyear. Areductionfrom $12,800 to $11,700 is requested in this budget. Request $11,700 Dues &Publications: Most of the items included under dues and publications are annual renewals of professional/ municipal memberships,publications/periodicals andupdated reference/resourcematerials. This line item experienced a significant increase during the last fiscal year due to the unbudgeted expenseoftheGPECmembership intheamountof$7,700. Infiscalyear 2001-2002,thelargest dollaritemsincludethefollowing Town memberships:$4,961 fortheArizonaLeagueofCities and Towns; $4,000 for MAG (Maricopa Association of Governments);$1,000 for ICMA (International City Manager's Association);and $8,236 for GPEC. $2,280 has been included for dues for: the Sisters Cities program,IMLA,EMC,ACCA,Chamber of Commerce,GFOA, and the AZ Finance Officers Association.An additional $3,900 has been included for Human Resourcereferencematerialsand periodicals,thecosttoupdatethelaw library,stateprocurement and miscellaneous publications such as BASIC,FLSA Handbook,andThomas Register. Due to the GPEC dues,this line item has increased from $18,200 to $24,400. Request $24,400 Travel: Thislineitemincludestravelexpenditures associatedwithconferencesandworkshopsaswellas mileage reimbursement fortheuseof personal vehicles.Italso includes expenditures to host visiting dignitaries and associates.The increase in this line item from $2,000 to $4,000 reflects a rise in the hosting actives oftheTownsuchastherecentmeetingfortheEast Valley ManagersAssociation held at a local restaurant. Request $4,000 Gas &Oil: This line item includes funds to purchase gas and oil for the Town Manager's car as well as the administration pick up truck.Due to the increased cost of fuel, this line item has been increased from $3,000 to $4,000 for these two vehicles. Request $4,000 2001-2002Budget Town of Fountain Hills -Administration Page7-20 Office Supplies: \^This sectionincludesa vastarrayofitems ranging fromofficefurnitureand copy paper to the employee recognition/anniversary program. Some of the larger dollar items included in this request are: $3,500 for copy paper; $6,500 for employee recognition/anniversary program; $4,000for fax/copier/printer/postage supplies;$7,500for officesupplies; $1,500 for "Costco" paper supplies; $2,000 for a volunteer recognitionprogram; and $3,500 for office furniture. The remaining $9,500includesthefollowingitems:Councilrecognition program, annual holiday party,monthly water service, laser printer drums, coffee and paper goods,interior signage and miscellaneous expendituresforcouncil/staffcongratulatory/supportpurposes. Due to staff efforts made in the area of competitive and prudent purchasing,this line item has been reduced from $43,500 to $38,000. Request $38,000 Postage: The postage line item includes $12,900 for the meter refill;$1,400 for the meter rental fee; and $2,000for miscellaneous postage.The Town currently expendsanaverageof$1,123permonth onpostagefor all departments.Areductionfrom$20,300to$16,300isrequested inthis budget. Request $16,300 Printing: Printingexpendituresinclude$5,500forforms,requisitions,business licenses, letterhead, business cards,colorcopiesandtabsforthebudget,etc.;$1,000fortheCAFR;and$900fortheproposed pamphlet outlining Town services. Request $7,400 Bank Charges: This line item is for bank charges associated with insufficient fund checks and annual credit card fees.Individuals are charged a fee for checks returned to the Town for insufficient funds. Request $800 2001-2002 Budget Town of Fountain Hills -Administration Page 7-21 Rent Expense: SinceJuly 1,2000,theTownhaspaid$8.50/square footoranannualrateof$357,000forthe42,000 square footTown Hall complex.Anticipating the finalization ofthe lease,a four-percent increase has beenincluded inthis budget for rent expense.Beginning July 1,2001,rent will bepaidatarateof $8.84/square footor$371,280 annually.TheTownisreimbursed approximately $16,848 fromsub leaseagreements leavingabalanceof$354,432. Thisbudgetincludesaroundedamountof $354,500 for annual rental fees. Request $354,500 Electricity: This lineitem,based on actual usage, is for electricity in Buildings A,B and C. Monthlycost forthe threebuildings canfluctuatebetweenahighofapproximately$12,000toalowof $9,000.Anamount of$128,000hasbeenincludedfor electricity expense. Request $128,000 Water/Sewer: This budget includes $15,000 for water ($11,000) and sewer ($4,000) based on last year's usage. Request $15,000 Liability Insurance: The liability insurancepremiumforfiscalyear 2001-2002willbeapproximately$270,700.Thisisan increaseof$33,200 or 14percent over last year. The increase is primarily due totheincreasein rateableexpendituresincludingsalaries and benefits (employee population),repairs&maintenance costs,supplies&servicescosts,vehiclesand equipment,andmostsignificantly,thenewTownCenter buildings. The insurance premium is allocated to the General Fund (65%)and the HURF Fund (35%). Includedinthisbudgetisanamountof $175,900 tofundtheGeneralFundportionofthepremium and$1,700formiscellaneousendorsementssuchasnewvehiclesandequipment. Request $177,600 2001-2002 Budget Town of Fountain Hills -Administration Page7-22 CAPITAL EXPENDITURES: Capital Outlay -Vehicles: Request $0 Capital Outlay -Furniture/Equipment: This budget includes $5,800 fora conference table,onereplacement desk anda portable display unit thatcanbeusedbyalldepartmentsfor conferences,boothsand/or presentations.Alsoincludedisa carry forward amountof $68,500 forthe uninterrupted power supply (UPS)projectinBuildingB. Earlierthis spring,the Council awarded thebidsforthisprojectbutduetothehighdemandforlarge generators in California,delivery andinstallation will notoccur until after July 1,2001.Approximately 30 percent oftheprojectatacostof $17,160 willbe completed inthe current fiscal year.Thiswill includeprepworksuchaswiring,layingconduit,andpouringthepad. Thebalanceoftheproject, includingdeliveryoftheUPS,willbecompletedbyJuly 30,2001. Request $74,300 Capital Outlay -Improvements -Town Hall/Theater Thisbudgetincludes atotalof$93,500forproposedcapitalimprovementstoTownHall andthe ^w Theater building.A significant portion of this amount,$54,100,has been budgeted for roof repairand replacement for Buildings A, B, C and the Theater.Duringthe past year,leaking problemsoccurred in all buildings,promptingthe facilitiessupervisorto assess all four roofs. WhileBuildings A and C require minorroof and scupperrepair totaling$16,100, Building B requires complete replacement estimated to cost $31,000.The Theater requires significant repairwheretheroofsurfaceispulling away fromthewalls. Thiscostisestimatedat$7,000. It is possible for the Town to recover approximately $47,100 of the estimated expenditure of $54,100 ifthepropertyowneraccepts responsibility formajorrepairsas stipulated intheproposed lease. Anamountof$11,700 isincludedtosatisfy safety,security,andcodeissues.Thisincludesasecurity gateintheParksand Recreation Department,emergency lightinginBuildingA,reversingthedoorsto the Council Chamberper code,replacing theelectric service totheeast parking lot lights,and renovating the stairs/ramp attherearofBuildingC. Thesteeprampis hazardous,especially whenwet,andthe sourceofinjurytoatleastone employee.Although temporary measures havebeentakentoreduce theriskofthis entryway,a permanent solution is proposed inthis budget. 2001-2002 Budget Town of Fountain Hills-Administration Page7-23 ^tiMfriym^ The remaining $27,700includes arequestfromlaw enforcement personnel inthe amount of$16,000 fortworowsofcovered parking on the west side ofBuildingB specifically forlawenforcement vehicles.Boththe Marshals'andSheriffs' vehiclesareequippedwithcomputersthatareadversely affectedbythesummer sunand heat. The covered parkingforthelawenforcementvehicleswould helptoprolongthelifeofthis expensiveequipment. Theremaining$11,700includesfunds toprepare theoldlibraryspaceforuseby theSeniorServices duringtheanticipatedremodel/reconstructionof theirexistingbuilding. This includesfundstoreplacetheoriginalfloorcovering,replacethedoors, providepartitionsfor multiple activity areas, and assistwithmoving costs. Request $93,500 2001-2002Budget Town of Fountain Hills-Administration Page7-24 Xggjj^^ N^gjpjj/' ADMINISTRATION 3/31/2001 2000-2001 2000-2001 2001-2002 Year-to-Date Budget Rev.Estimate Budget SALARIES &BENEFITS: Wages 458,748 640,900 615,000 662,900 FICA 9,399 13,900 12,300 15,800 Unemployment Insurance 953 1,200 1,000 1,000 Employee's Health Insurance 26,078 39,000 35,900 42,400 Employee's Life Insurance 572 1,100 800 1,100 Employee's Dental Insurance 4,079 5,900 5,500 6,600 Employee's Eye Insurance 1,030 1,900 1,400 1,900 Worker's Compensation Insurance 1,710 4,300 2,000 5,300 Employee's Retirement Fund 45,488 62,500 61,000 64,500 Disability Insurance 2,172 3,900 2,950 3,900 TOTAL T/$550,229 $774,600 ^737,850 $805,400 CONTRACT SERVICES Accounting Fees 11,875 11,300 12,000 12,800 Professional/Outside Services 62,020 35,900 100,000 79,000 IGA's (School District)32,200 32,200 32,200 50,800 Legal Fees 176,223 255,500 300,000 500,000 Litigation and/or Land Use Profession 229,449 125,000j 300,000 25,000 Jail/Prisoner Fees 28,929 30,000 35,000 40,000 Community Benefit Programs 40,000 40,000 40,000 .*--80,000 Chamber of Commerce 18,329 24,900 24,900 18,500 Civil Defense 1,269 1,500 1,300 1*500 Red Cross Transportation 0 20,600 20,600 s 21,600 Public Transit /RPTA 0 31,400 31,400 33,000 Transfare 20,000 Downtown Partnership 0 25,000 25,000 282,000 Tourism/Marketing 0 0 0 .100,000 McDowell Mtn Preservation 3,506 11,500 5,000 24,500 Drug Rehabilitation Counseling (8,000)66,000 0 47,000 Senior Center Services 31,600 31,600 31,600 34,500 Boys &Girls Club 35,000 35,000 35,000 50,000 TOTAL $662,400 $777,400 $994,000 $1,420,200 REPAIRS &MAINTENANCE: Vehicle Maintenance 1,277 2,500 2,500 2,500 Building Repairs &Maintenance 34,628 45,600 75,000 47,900 Other Bldg Repairs &Maintenance 16,500 75,500 73,000 7,500 Office Equipment Repairs 10,098 26,200 12,000 16,000 TOTAL $62,503 $149,800 $162,500 $73,900 2001-2002 Budget Town of Fountain Hills -Administration Page 7-25 SUPPLIES &SERVICES: Advertising 5,933 15,000 10,000 9,000 Conferences 11,450 14,000 14,000 17,500 Education/Training 4,064 12,800 5,000 11,700 Dues &Publications 16,563 18,200 18,200 24,400 GPEC Dues 7,681 0 7,700 0 Travel 2,980 2,000 4,000 4,000 Gas &Oil 924 3,000 2,000 4,000 Office Supplies 30,672 43,500 35,000 38,000 Postage 10,106 20,300 15,000 16,300 Printing 4,258 8,000 5,000 7,400 Bank Charges 1,378 800 1,800 800 Rent Expense 250,063 334,300 330,000 354,500 Electricity 84,177 130,000 130,000 128,000 Water/Sewer 8,747 16,900 12,000 15,000 Liability Insurance 115,741 154,500 154,500 177,600 TOTAL ^^l$^4|737J:4ifffippoo?f^mmmm^*•-—$808,200 CAPITAL EXPENDITURES Capital Outlay -Vehicles 17,551 20,000 18,000 0 Capital Outl ay-Furniture/Equip 55,280 148,700 75,000 74,300 Capital Improvements-Town Hall 49,601 72,800 50,000 93,500 TOTAL CAPITAL EXPENDITURE :S7$122,432 $241,500 $143,000 $167,800 TOTAL EXPENDITURES $i,952,30i ;\$2,716,600 !$2,781,550 $3,275,500 2001-2002 Budget Town of Fountain Hills -Administration Page 7-26 c COMMUNITY CENTER DEPARTMENT DESCRIPTION: The Fountain Hills Community Center provides rental space for recreational,civic,educational, commercial and personal events requiring meeting,banquet,seminar,classroom or exhibit space. The Center staff works with the clients to insure meeting rooms and other areas are clean, properly set and prepared for clients'usage.License Agreements insure all users comply with the Policies and Procedures as adopted by the Town of Fountain Hills. GOALS AND OBJECTIVES: The new Fountain Hills Community Center is dedicated to serving the residents and community groups of Fountain Hills in the manner and spirit established by the existing center.Additional amenities and a variety of usable spaces will provide residents with increased opportunities for community and personal use than previously available. The new Center will continue to provide quality space at affordable rates to accommodate the diverse needs of our community. Additionally,the department will continue to follow and incorporate the goals and objectives previously established: maintaining asafe and accessible facility; satisfying clients' requirements; maximizing facility usage.The Center will provide a positive economic stimulustotheTownby scheduling and booking as many outside groups as possible while continuing to meet the commitment to the Fountain Hills Community. SALARIES AND BENEFITS: Staffing for the new Center will include both full-time and part-time personnel.The full-time personnel and anticipated hire dates are: •Department Director -April 2001 •Operations Supervisor -August 13,2001 •Events Coordinator/Marketing Assistant -September 3,2001. The part-time positions and anticipated hire dates are: •Administrative Assistant -August 1,2001 •Information Specialist/Volunteer Coordinator -September 3,2001 • Two Operations Workers -September 3,2001 2001-2002 Budget Town of Fountain Hills -Community Center/Town Center Page 8-1 Nia^s*' The positions will be evaluated during the year with respect to facility operation, marketing efforts and results,client satisfaction and public relations. Budget $196,258 REPAIRS AND MAINTENANCE: Building Repairs and Maintenance: This line item includes the unanticipated first year repair and maintenance not covered under warranty such asmodification for additional closets, counters, storage, fixtures, glass replacement and lock repair.Other items include flag replacement,signage, fire extinguisher and sprinkler testing,and grease and plaster traps cleaning. Budget $6,000 Equipment Rental: Included are rentals of additional tables and chairs,lighting and sound equipment,and other equipment items not on site. Budget $2,000 Office Repairs/Maintenance: This amount is for repairs to equipment such as FAX,printers,copier,and radios. Budget $4,000 SUPPLIES &SERVICES: Advertising: Advertising will be placed in local area publications to announce the opening of the new facility. Advertising will also be placed with the Chamber,in cooperation with the Chamber Tourism Committee and the Scottsdale Convention Visitor Bureau. Budget $ 4,000 Conferences: This amount is for attendance at the IAAM District Meeting in April as well as an allowance for staff to attend local meetings and conferences. Budget $ 2,000 2001-2002 Budget Town of Fountain Hills -Community Center/Town Center Page 8-2 Education/Training: The staff will attend classes on customer service,public relations,housekeeping,marketing and other facility related topics as required. Budget $1,500 Dues/Publications: This line item covers membership in the IAAM,marketing and convention bureau related associations and industry-related publications such as Amusement Business. Budget $ 800 Electricity: The estimated first year usage is based upon the square footage of the facility. Budget $76,500 Office Supplies: In addition to the start-up inventory of office supplies,this also includes purchase of additional chairs, tables, a/v equipment and other non-capitalized items necessary for facility operation. Budget $ 40,500 Postage: This item is for the mailing of Licensee Agreements,general mailings,announcements and other correspondence. Budget $ 3,000 Printing: This amount is for the printing of promotional materials,thank you cards,letterhead,envelopes and other required forms and documents. Budget $2,500 Travel: This item is for the costs associated with attendance at meetings and conferences for food, lodging and transportation. Budget $ 2,500 2001-2002 Budget Town of Fountain Hills -Community Center/Town Center Page 8-3 Water/Sewer: The estimated first year costs are based upon the square footage of the facility. Budget $ 10,000 Uniforms: This line item is to provide polo shirts,jackets,etc. for the staff to wear for personnel and facility identification. Budget $1,000 CAPITAL OUTLAY -CONSTRUCTION Capital Outlay -Construction -Site Improvements: The Phase I and Phase II site packages will be completed in fiscal year 2001-2002,portions of which will be charged to the Community Center budget and paid from the General Fund. An amount of $670,000 has been included in this budget for completion of Phase I and Phase II site improvements. This includes $22,000 for the balance of work in the utility site package and $648,000 for the package including parking lots, lights, etc. It is possible that Phase II construction will not meet the level of completion expected by July 1,2001.If this occurs,additional funds will be requested in the next fiscal year to fulfill the General Fund's obligation to the project. Request $670,000 2001-2002Budget Town of Fountain Hills -Community Center/Town Center Page8-4 CIVIC/COMMUNITY CENTER 3/31/2001 2000-2001 2000-2001 2001-2002 BudgetYear-to-Date Budget Rev.Estimate SALARIES &BENEFITS „ 159,920 5,110 298 13,175 270 2,002 330 1,660 12,707 786 196,258 Wages 0 0 13,750 FICA 0 0 200 Unemployment Insurance 0 0 100 Employee's Health Insurance 0 0 400 Employee's Life Insurance 0 0 50 Employee's Dental Insurance 0 0 60 Employee's Eye Insurance 0 0 15 Worker's Compensation Insurance 0 0 35 Employee's Retirement Fund 0 0 1,525 Disability Insurance 0 0 100 TOTAL 0 0 16,235 CONTRACT SERVICES 0000 TOTAL $0 $0 $0 $0 REPAIRS &MAINTENANCE: 6,000 0 2,000 4,000 Bldg.Repairs &Maintenance 0 0 0 Facility Contingency 10,884 63,000 25,000 Equipment Rental Office Repairs/Maintenance 0 0 0 TOTAL $10,884 $63,000 $25,000 $12,000 SUPPLIES &SERVICES: 4,000 2,000 1,500 800 76,500 40,500 3,000 2,500 0 2,500 10,000 1,000 Advertising Conferences Education/Training Dues/Publications Electricity 0 0 0 Office Supplies 0 0 0 Postage Printing Communications Expense 0 0 0 Travel Water/Sewer 0 0 0 Uniforms TOTAL $0 $0 $0 $144,300 CAPITAL EXPENDITURES Construction Costs 0 500,000 670,000 TOTAL $0 $0 $500,000 $670,000 $10,884 DUE TOTAL EXPENDITURES $63,000 $541,235 $1,022,558 2001-2002 Budget Town of Fountain Hills -Community Center/Town Center Page 8-5 c c c COMMUNITY CENTER -SAGUARO GOALS AND OBJECTIVES: Forovertwenty-fouryears theCommunityCenter hasbeen acommunity amenity,providing a facilityfor recreational,civic, educational, commercial and personal use. Under the manage ment of the Civic Association,the efforts of the Property Committee,and the support of the Town,the goals and objectives of the current facility have been continually met. Through the first two months of fiscal year 2001-2002,these goals and objectives will continue to include: maintaining a safe and accessible facility; providing an affordable facility for Fountain Hills residents; and maximizing the use of the facility. A most important goal has been added this year andinvolves assisting and supporting a smooth transition of allfunctions to the new Community Center located in the Town Center. With the anticipated opening of the new center on September 8,2001,a budget has been prepared for the existing facility to provide operational funding for the interim period. The current manager has agreed to continue her role until such time as the new building opens. During the pre-budget discussions,the Council expressed support of allowing the Community Theater to use the old Community Center to expand their operations.Until an agreement with the Theater is prepared and finalized,funds have been budgeted for repairs,maintenance,and ser vices for the building. CONTRACT SERVICES: Thisbudgetincludesanamountof$10,300 tocontinue themanagementagreementwiththeCivic Association for a period of three months. This will supply management services through the end of September and provide coverage during the transition period. Request $10,300 REPAIRS &MAINTENANCE: Building Repairs &Maintenance: This budget includes $2,300 for interim landscaping,cleaning and pest control services through September.An additional amount of $7,500 has been included for miscellaneous repairs and maintenance for the building,parking lot and exterior lights.Significant repairs were needed on the sewer lines this past fiscal year. As the building ages, more of the original infrastructure requires major repair and/or replacement. Request $9,800 2001-2002Budget Town of Fountain Hills -Community Center (Saguaro)Page 9-1 SUPPLIES &SERVICES: Monthly costs incurred for the basic operation of the building are based on actual usage and budgeted as follows: $6,000 for electricity; and $1,000 for water and sewer. Request $7,000 CAPITAL EXPENDITURES: Capital Outlay -Furniture/Equipment: Request $0 Capital Outlay -Improvements: Request $0 2001-2002 Budget Town of Fountain Hills -Community Center (Saguaro)Page 9-2 COMMUNITY CENTER CONTRACT SERVICES Management Fees 30,855 41,140 41,140 10,300 TOTAL •'.•$30,855 •$41,140 $10,300 REPAIRS &MAINTENANCE: Bldg.Repairs &Maintenance 8,801 14,300 10,000 9,800' Office Repairs/Maintenance 590 850 850 ..:•' ."',.0 _ TOTAL $9,391 :ik9M>i ;-;s,cco SUPPLIES &SERVICES: Electricity 4,468 6,000 6,000 6,000 Office Supplies 46 200 100 0 Communications Expense 0 0 0 0 Water/Sewer 674 2,500 1,000 1,000 TOTAL $5,188 $7,100 $7,000 CAPITAL EXPENDITURES Capital Outlay-Furniture /Equipment 0 1,500 0 Hl^H^ TOTAL "$45,434 $1,500 r -$0 L • TOTAL EXPENDITURES $66,490 $59,090 $27,100 2001-2002 Budget Town of Fountain Hills -Community Center (Saguaro)Page 9-3 c LIBRARY/MUSEUM MISSION STATEMENT: The mission of this department is the successful opening and operation of the new Library/ Museum facility approved by the Fountain Hills voters on May 18, 1999, and to provide the community with afull-service,state-of-the-art library and adestination museum thatprovides a comprehensive history of Fountain Hills and the surrounding Verde River Valley. DEPARTMENT DESCRIPTION: This department is a multifunctional facility, owned and maintained by the Town and operated through Council-approved agreements with the Maricopa County Library District and the Fountain Hills Historical Society. While it does not have dedicated in-house staff, its part-time staff includes the town manager, director of administration/town clerk, facilities supervisor and other Townpersonnel as needed. Staffing for the Library/Museum is provided by Maricopa County and the Historical Society.All maintenance is provided through the facilities division of the administration department. FISCAL YEAR 2000-2001 ACCOMPLISHMENTS: • Worked with the County Library District to coordinate their operating budget schedule with the opening of the new facility. •Established a new IGA with the County for library operations and services. •Initiated negotiations for an agreement with the Historical Society for museum operations and services. FISCAL YEAR 2001-2002 OBJECTIVES: • PlanforajointgrandopeningceremonywiththecommunitycenterandprepareforaSeptember 8,2001,opening. •Administer the agreements with Maricopa County and the Historical Society to assist the two organizations to provide the community with the highest level of service possible. •Implement the maintenance plan prepared by the facilities supervisor. •Coordinate the participation of all users in the final design of the courtyard. PERFORMANCE STANDARDS: •Respond to citizen inquiries the days they are received. •Provide appropriate support to the Maricopa County Library District and the Fountain Hills 2001-2002 Budget Town of Fountain Hills -Library/Museum Construction Page 10-1 Historical Society. • Insure that the facility is well maintained for optimum community use. REPAIRS &MAINTENANCE: Building Repairs &Maintenance: While many of the fixtures and equipment will be under warranty the first year, an amount of $6,600 hasbeen included for flags; annual fire sprinkler system and fire extinguisher inspections; electrical,plumbingandHVACmaintenance;trash andpestcontrolservices;maintenancesupplies, etc. Request $6,600 SUPPLIES AND SERVICES: Electricity: Although there is no history to establish a level of funding for electrical usage,amounts have been calculated based on engineering estimates and square footages. Request $53,600 Supplies: An amount of $2,800 has been included for custodial supplies,paper goods,sanitation,liners, and floor care. Request $2,800 Water/Sewer: A first year estimate has been calculated based on current commercial rates and comparable usages. Request $7,000 CAPITAL EXPENDITURES: Capital Outlay -Equipment: Request $0 Capital Outlay -Construction Request $0 2001-2002 Budget Town of Fountain Hills -Library/Museum Construction Page 10-2 w LIBRARY/MUSEUM 3/31/01 2000-2001 2000-2001 2001-2002 BudgetYear-to-Date Budget Rev.Estimate CONTRACT SERVICES $0,TOTAL SLtP^$0 RMS $o REPAIRS &MAINTENANCE: 6,600Bldg. Repairs &Maintenance 0 0 0 TOTAL $0 $0 $0 $6,600 SUPPLIES &SERVICES: 53,600 2,800 7,000 Electricity 0 0 0 Supplies 0 0 0 Water/Sewer 0 0 0 TOTAL $0 $0 •i-$o $63,400 CAPITAL EXPENDITURES ••HBBBilCapitalExp.-Improvements 0 0 0 TOTAL $0 $0 $0 $0 c u '• ;$7o,oooTOTALEXPENDITURES$0 $0 $0 2001-2002 Budget Town of Fountain Hills -Library/Museum Construction Page 10-3 LIBRARY/MUSEUM CONSTRUCTION MISSION STATEMENT: Themissionofthisdepartmentis thesuccessfulcompletionofthenewLibrary/Museumfacility approved by the Fountain Hills voters on May 18,1999. DEPARTMENT DESCRIPTION: Since the purpose of this department is to complete the Library/Museum,it is anticipated that fiscal year 2001-2002 will be the final year it is included in the budget. Its part-time staff includes the town manager,director of administration/town clerk, town engineer, and otherTown personnelasneeded. The departmentsupportstheeffortsoftheMaricopa CountyLibraryDistrict and the Fountain Hills Historical Society in the completion of the facility.The Town's architect continues to provide construction administration services through the completion ofPhase II site work including parking lots,sidewalks,lighting,and landscaping. FISCAL YEAR 2000-2001 ACCOMPLISHMENTS: •Constructed the project in conjunction with the Community Center to maximize savings to both projects. •Monitored the project's progress and kept the Council apprised accordingly. •Bid the Phase I and Phase II site packages. •Processed and purchased items included in the Phase III FF&E (furniture,fixture and equipment)package. FISCAL YEAR 2001-2002 OBJECTIVES: •Complete the construction of the Phase II site package. •Complete the project and insure that it is ready for a September 8,2001,opening. PERFORMANCE STANDARDS: •Respond to citizen inquiries the days they are received. •Provide appropriate support to the Maricopa County Library District and the Fountain Hills Historical Society as the building reaches completion. •Maintain the same level of sensitivity to the surrounding neighborhood while construction is being completed. 2001-2002 Budget Town of Fountain Hills -Library/Museum Construction Page 10-4 c CAPITAL EXPENDITURES: Capital Outlay -Equipment: In the spring of 2001,the Council approved arequest made by theHistorical Society for $210,000 to be used for displays and improvements in the new museum. An amount of $210,000 has been included in this budget for these improvements.Also included is $90,000 for the remaining furniture,fixtures,and equipment for the library. Request $300,000 Capital Expenditures -Construction: A portion of the Phase II site work including parking lots,sidewalks,landscaping,and lighting will be constructed with a portion of the $3.7 million bond proceeds approved by the voters at the May 18,1999,election.On May 17,2001,the Council awarded the bid for the Phase II improvementsintheamountof$1,797,000. Ofthisamount,$995,000isincludedinthisbudget for the improvements associated with the Library/Museum. The Phase I utility site work will be completed in fiscal year 2001-2002.An amount of $127,500 has been included for construction,contract administration,and contingency. Request $1,422,500 2001-2002 Budget Town of Fountain Hills -Library/Museum Construction Page 10-5 c CAPITAL PROJECTS -LIBRARY/MUSEUM 1 2000-2001 2000-2001 2001-2002 Budget Rev.Estimate Budget REVENUE: Bond Proceeds 0 0 0 Carryforward 3,500,000 3,500,000 •1,422,500 TOTAL REVENUES 3,500,000 3,500,000 ;1,422,500 EXPENDITURES: Capital -Equipment 0 0 300.000 Capital -Construction 3,500,000 2,078,000 1,122,500 TOTAL EXPENDITURES 3,500,000 2,078,000 1,422,500 2001-2002 Budget Town of Fountain Hills -Library/Museum Construction Page 10-6 KIWANIS BUILDING/SENIOR CENTER GOALS AND OBJECTIVES: In 1994, the Town of Fountain Hills assumed ownership of the property commonly known as the Kiwanis Building and entered into a lease/management agreement with the Sunset Kiwanis.The agreement assigned all management,maintenance,and repair responsibilities for the facility to the Sunset Kiwanis.Although publicly available as a rental facility, the building was used primarily by the Kiwanis. In 1998,the lease/management agreement was amended to maximize the usability of the building and provide an amenity for senior citizens. The Town assumed responsibility for all major maintenance and repair of the building,the contents and mechanical fixtures,and all utilities. The Kiwanis retained responsibility for scheduling and for daily maintenance and cleaning. Funds were raised and matched by the Town to remodel the building,providing office and activity space for Home Delivered Meals,the Red Cross,the Boys and Girls Club and Senior Services.Over the last three years, the building has become the vibrant hub of senior programs and activities in the community.The 67 percent increase in the participation rate over last year indicates that many of the Town's 7,049 seniors are taking advantage of the activities,services, (and programs provided by the Senior Services at the facility. One of the priorities identified by the Council for fiscal year 2001-2002 includes improving and expanding the facility used by the seniors.This budget includes two possible scenarios to achieve that goal. CONTRACT SERVICES: The Sunset Kiwanis schedules the building when not in use by the Senior Services and Boys and Girls Club.They participate in the cleaning costs with the other building users. With the in creased senior activities and programs,there are few outside rentals. REPAIRS &MAINTENANCE: Although this may be a year of transition for the Kiwanis Building/Senior Center,a standard budget has been prepared to provide funding for interim repairs and maintenance of the building. 2001-2002 Budget Town of Fountain Hills -Kiwanis Building Page 11-1 Sq^siii/ C Building Repairs &Maintenance: Based onlast year's experience, anamount of$2,000 has been included inthis budgetforroutine repairs and maintenance expenses including exterminating and pest control;heating/cooling re pair and maintenance; roof maintenance and repair; miscellaneous repairs and maintenance for the parking lot and exterior lights. The Town's facilities operations supervisor oversees the repairs and maintenance of the building to insure a level of standard for the Town-owned facil ity. Outside landscaping maintenance is included in the Public Worksbudget. Request $2,000 SUPPLIES &SERVICES: Electricity: Anincreasedamountof$3,800($3,000lastyear)hasbeenbudgetedforthebuilding'selectrical costs based on actual usage. Request $3,800 Supplies: Anamountof $1,600 hasbeenincluded forfour additionalrolling tables touseinthenorthroom of the building. These tables fold accordion style and are on rollers, making them veryeasy for the seniors to set up and take down. Request $1,600 Water/Sewer: An amountof $1,200 hasbeen budgeted for water and sewerexpense based on actualusage. Request $1,200 CAPITAL EXPENDITURES: Capital Expenditures -Improvements: Due to the significant increase in the activities and usage of the Senior Center,Senior Services formed a committee to study and assess the future space needs of the facility. The existing building is approximately 3,800 square feet consisting of a subdivideable activity room, akitchen, four offices (one very small),three individual restrooms and a storage garage.The offices are used by the Senior Services,the Boys and Girls Club,the Sunset Kiwanis,the VFW and the Red Cross.The committee's original request included a 2,000 square foot addition on the east side of the building that could be subdivided into three separate areas and used for aerobics,line- dancing,classrooms,meeting rooms and a dining/dancing area.Adding 2,000 square feet of space would significantly change the building,requiring that the existing building be brought up 2001-2002 Budget Town of Fountain Hills -Kiwanis Building Page 11-2 to code. With that in mind, the committee identified desired space uses for the existing building including: 200 square foot classroom;400 square foot art room with sink; 280 square foot director's office with conference area; 144 square foot assistant director's office/reception area; 400 square foot secured computer room; 100 square foot office for Home Delivered Meals; library area; 168square foot social service office for griefcounseling, tax preparation, caregiver support,etc.; and additional restroom facilities. Based on these space needs, the architect prepared a conceptual plan for budgetary purposes including a 2,300 square foot addition,interior demolition and renovation of the existing space, site work, and associated costs. The remodel and addition option would cost approximately $415,000 and provide the seniors with 6,100 square feet of space. Some parking spaces would be lost to the new addition but tentative arrangements have been made with the Sanitary District to park/store the large Kiwanis trailers on District property. A few spaces could be recovered on the northeast corner of the property, but due to the siting of the building on the property, a significant amount of space is lost to the current circulation pattern. For the sake of comparison,the architect was asked to estimate the cost to replace the building, re-citing the footprint to maximize the existing property.The estimated cost to construct a new 5,250squarefootstructureis$472,000. Althoughsomewhatsmallerthantheremodeledoption, the new facility would benefit from an economy of space that is more difficult to achieve when remodeling existing space. An additional $123,000 would be necessary for demolition, site work and associated costs increasing the total of the new construction option to $595,000. There are a number of issues with the existing building that need to be considered when review ing the options.A preliminary safety assessment of the structure revealed electrical overloads due to increased activities and occupancy,causing the electrical demands to exceed the original design.Many of the wired circuits are undersized and carry heavy loads.The existing sub- panels will not support any additional amperage demands.Over the years,additions have been made to the original building,creating uneven floor conditions where the connections were made.The existing air conditioning was placed in service in phases as square footage was added,creating voids with poor coverage and causing higher than normal energy use.There is wasted space in both the interior and exterior areas of the building that will be difficult to remedy through the remodeling process. 2001-2002 Budget Town of Fountain Hills -Kiwanis Building Page 11-3 Provisions have been made in the Administration budget to provide temporary space for the Senior \%m/-Services and all other users in the old library space in Building C.If the Council approves either one of the facility improvement options, the building will be vacated to facilitate the remodel and/or construction process.Althoughthereareseveral additional benefitswithoptiontwo,total replacement, option oneinthe amount of $415,000 hasbeen included inthisbudgetfor discussion purposes.Ifthe Councilapproveseitheroption,staffwillcoordinatethedesignprocesswiththearchitectandallusers ofthebuildingtoinsuremaximizationofinteriorandexteriorspacesandsatisfytheneedsofall involved. Aletterfrom theSenior Services president supportingreplacement oftheexistingspacecan befound in Appendix K. AttheJune 26thbudget meeting, theTownCouncil approved an amount of $500,000 for anew facility. Request $500,000 2001-2002 Budget Town of Fountain Hills -Kiwanis Building Page 11-4 KIWANIS/SENIOR CENTER 3/3172001 2000-2001 2000-2001 2001-2002 Year-to-Date Budget Rev.Estimate Budget CONTRACT SERVICES TOTAL $0 $0 $0 $0 REPAIRS &MAINTENANCE: Bldg. Repairs & Maintenance 850 8,700 1,500 2.000 TOTAL $850 $8,700 $1,500 $2,000 SUPPLIES &SERVICES: Electricity 2,638 3,000 4,000 3,800 Supplies 0 350 350 1,600 Water/Sewer 839 1,000 1,200 1,200 TOTAL $3,477 $430 $5,550 $6,600 CAPITAL EXPENDITURES Capital Exp.-Improvements 4,094 0 4,100 500,000 TOTAL $4,094 $0 $4,100 $500,000 J ' TOTAL EXPENDITURES $$421 $13,050 $11,150 $508,600 2001-2002 Budget Town of Fountain Hills -Kiwanis Building Page 11-5 MAYOR AND TOWN COUNCIL GOALS AND OBJECTIVES: Expenditures appearingintheMayor andTownCouncil budgetsupport thegoalsand objectives whichinclude:maximizingthepublic accessto Council meetings; providingfundingformunici palelections;enhancingconstituentcommunication; compensating andequippingtheMayorand Town Council with the tools necessary to do their jobs;and promoting communication and awareness of the Mayor, Town Council and Town with other jurisdictions. SALARIES &BENEFITS; Included in this line item are Council salaries and FICA expense. The Mayor's salary is $600 per month and Council salaries are $400 per month. Request $39,460 SUPPLIES &SERVICES: Election Expense: In fiscal year 2001-2002 funds have been budgeted for municipal elections in March and May, 2002, to elect the mayor and three council members.These elections have been budgeted asnon- C consolidated elections at a cost of $14,000 each.Historical experience has proven that bond, A J. referendum,and initiative elections are always a possibility so funds are included in every budget for special election expense.In fiscal year 2001-2002,funds for one consolidated spe cial election have been included in the amount of $8,000. If a special election were held in November,it could be consolidated with the Sanitary District,reducing the cost. Request $36,000 Advertising Expense: Throughout the year, there are opportunities for the Mayor and Council to meet other dignitaries, attend functions where they represent the Town,host activities and welcome special guests to the community. This line item provides funds to support these activities. Budgeted at $9,000 last year, the Mayor has requested an increase to $10,000 to upgrade the commemorative items shared with visiting dignitaries.These funds are also used to display and promote Fountain Hills at the annual Arizona League of Cities and Towns conference in the Fall.An additional amount of $1,000 has been included for any ads and/or notices the Council may want to place in the newspaper. Request $11,000 2001-2002 Budget Town of Fountain Hills -Mayor and Town Council Page 12-1 Conferences: Although the cost for the Council to attend the annual League Conference is included in the administration budget,theremaybeotherconference opportunities throughouttheyearthatareof interesttoCouncil members.Anamountof$1,000hasbeenincludedforany conferences and/or workshops the Council members may want to attend. Request $1,000 Dues &Publications: Anamountof$200hasbeenincludedinthisbudgetforanypublicationsandliteratureCouncil members may find helpful in performing their official functions. Request $200 Community Outreach: The Mayor wishes to continue the efforts to enhance the public's access to local government through the "Mayor's Chat"program initiated in fiscal year 1998-1999.An amount of $500 has been included for advertising costs and refreshments. Request $500 Office Supplies: Includedinthislineitemisanamountof$2,000forofficesupplies,businesscards,printingand miscellaneous items needed by the Council throughout the budget year.$500 has been included for new council portraits,if needed. An amount of $1,000 has been included for small office items,recognition items,refreshments,etc. Request $3,500 Travel: This line item includes $2,000 for travel expenditures associated with any conferences that Council members may choose to attend as well as mileage reimbursement for the use of personal vehicles used for Town business.It also includes expenditures made to host visiting elected officials and associates and for executive session meals. The Mayor has expressed the desire to expand the Sister City program in Fountain Hills and this budgetincludes an amount of$7,000 topursue that goal. This includes $5,000 to hostthe annual statewide Sister City meeting inFountain Hills and $2,000 to allow the Mayor to pursue asister cityinGermany. The Mayor hassuggested including funds inthe amount of$2,500 tosponsora Fountain Hills student's visit to Kasterlee,the Town's current Sister City.These funds would be 2001-2002 Budget Town of Fountain Hills -Mayor and Town Council Page 12-2 reimbursed by revenues received from the Town's co-sponsorship of the October FamilyFest planned in the fall. The Mayor wishes to accompany members of the Mayor's Youth Council to the annual Youth Conference at the National League of Cities and Towns. An amount of $1,500 has been included for this trip. Request $13,000 2001-2002 Budget Town of Fountain Hills -Mayor and Town Council Page12-3 TOWN COUNCIL 3/31/01 2000-2001 2000-2001 2001-2002 Year-to-Date Budget Rev.Estimate Budget SALARIES &BENEFITS Wages 26,200 36,000 36,000 36,000 Employer Taxes 2,254 3,460 3,460 3,460 TOTAL $28,454 $39,460 #^$39,460 #•$39,460 SUPPLIES &SERVICES: Election Expense 7,845 25,500 8,000 36,000 Advertising 6,029 10,000 7,500 11,000 Conferences 0 1,500 0 1,000 Dues &Publications 48 750 100 200 Community Outreach 0 1,000 250 500 Office Supplies/Portraits 2,616 3,500 3,500 3,500 Travel 746 3,000 1,000 13,000 «17 ?<M tLAC ?cn <7J435ft _ CAPITAL EXPENDITURES Capital Outlay 0 0 0 ,v;........q . TOTAL CAPITAL EXPENDITURES $0 $0 $0 $0 1 II II II TOTAL EXPENDITURES $45,738 $84,710 $59,810 $104,660 2001-2002 Budget Town of Fountain Hills -Mayor and Town Council Page 12-4 c Dawn Aliory de Hernandez Court Services Specialist II MAGISTRATE COURT Stuart J.Shoob Presiding Judge Pat Dunn Court Administrator Karen Maisch Court Services Specialist I Terry Adelhelm Court Collection Specialist I Lisa Acosta Court Services Specialist I MISSION STATEMENT: The Town Court is committed to providing excellent service to the residents and visitors of Fountain Hills through swift and impartial justice,balanced with ethics and education.The court strives to act as a model for public trust and confidence in the justice system. DEPARTMENT DESCRIPTION: The court must remain knowledgeable of and compliant with constantly changing laws, rules of procedure,and surcharges assessed on fines.The court must comply with federal,state and local regulations pertaining to victims rights,domestic violence legislation,driving under the Influence laws, record disposition, andfingerprinting, ADA, and minimum accounting standards. The court has jurisdiction over civil traffic,criminal traffic,and misdemeanor violations of Arizona Revised Statutes and Town of Fountain Hills Codes and Ordinances.The judge presides over juvenile violations per A.R.S.§8-323 and has authority to issue search warrants,orders of protection and injunctions prohibiting harassment. FISCAL YEAR 2000-2001 ACCOMPLISHMENTS: An operational review of the Court was done by the Supreme Court in December 2000.The outcome was very positive.As a result,the Supreme Court has requested that the Fountain Hills court share its processes and procedures with other courts of similar size. The court participated in the Tax Intercept Program that intercepts and collects state income taxrefunds.Through this program approximately $1,000 has been collected from tax returns of defendants who owed the court money. The addition of a new work area and a restroom was successfully completed. The court has filed 4,716 cases as of April 30, 2001 for this fiscal year.This compares with 2001-2002 Budget Town of Fountain Hills -Magistrate Court Page 13-1 c c via^fca^ 4,930 filings for the same period last fiscal year.The court staff terminated 5,032 cases as of April 30,2001 during this fiscal year. The terminations as of April 30, 2000 were 4,948. • Court staffcompleted atotal of 118 hours of continuing education relatedtocourtprocesses and procedures as well as other business practices. • The court acquired report writing software from the Superior Court that will allow staff to create management reports,improving record integrity. FISCAL YEAR 2001-2002 OBJECTIVES: • Complete aremodel ofthe staff work area. Although additional needed space isnotcurrently available,a remodel of existing space should temporarily relieve the situation. •Continue to utilize the Tax Intercept Program to intercept and collect state income tax refunds of defendants who fail to meet their monetary obligations to the court.Expand the use of the program to include criminal fines and restitution. •Complete cross training of all staff to ensure the smooth continued operation of the court at all times. PERFORMANCE STANDARDS: • The courtmaintains itsinstitutionalintegrity,operating asone of thethreebranches ofgovernment, by assuming responsibility for the control and accountability for its operations.The court will be perceived by the users of the justice system to be accessible, to function expeditiously and fairly, to be accountable for its actions,and not unduly influenced by other components of government.The court will have procedures and processes that the public understands and relies upon as part of an effective judicial system. • The court,having adopted standards for expeditious case management,will continue to insure compliance with the time requirements established for all matters. •The court will insure that all court procedures adhere to the constitutional,statutory, town code, case precedent, court rules, and other authoritative guidelines. The court will give individual attention to cases,deciding like cases fairly and equitably upon legally relevant factors. •Court facilities shall be safe,accessible,and reasonably convenient for all users of the Town Court.Accommodations will be made to insure that all who appear before the court are able to participate without undue hardship or inconvenience, and that every effort will be made to simplify access to the court system. 2001-2002 Budget Town of Fountain Hills -Magistrate Court Page 13-2 Xjjjggj^in' c PERSONNEL SERVICES: The court is presided over by one presiding judge and pro tern judges who serve as needed. Staff consists of one court administrator,one court services specialist II, two court services specialistsI andonecourtcollectionspecialistI. Adeputy marshal,fromtheMarshalsDepartment is assigned to the court to function as constable,bailiff,court security,collection officer, and warrant officer. REQUESTED POSITIONS: None at this time. SPACE NEEDS: The court is planning to remodel existing office space to better accommodate the needs of the staff. CONTRACT SERVICES: Legal Fees for Interpreters & Pro TernJudges: The court provides access to all persons,regardless of their method of communication.While the court currently has a bilingual staff member,there are times when a language other than Spanish is required and an interpreter must be obtained and paid. Pro tern judges serve at the direction of the presiding judge when a conflict or absence occurs. Request $6,000 Intergovernmental Agreements: The Court has a contract with the Supreme Court for the use and maintenance of five ACAP computers withFACTS software and one network printer. The annual lease and maintenance fee is $500 per device, for a total of $2,500. Request $2,500 REPAIRS &MAINTENANCE: Office Equipment Repairs &Maintenance Contracts: The amount requested covers any office equipment repairs needed that are not covered bycurrent maintenance contracts,as well as the annual maintenance agreement for the copier. An amount of $900 is included for copier supplies. Request $1,200 2001-2002 Budget Town of Fountain Hills -Magistrate Court Page 13-3 SUPPLIES AND SERVICE: Advertising/Signage: The court will incur significant costs to adequately post jobs during the recruitment process. There will be some signage needed for the same purpose. Request $400 Conferences: Thecourtrequests $1,000for conferences necessary for staffto complete the mandatory continuing education. Conference attendance ismandatoryon anannual basisforpresidingjudges tolearn about new laws and to complete ongoing education as required. Request $1,000 Continuing Education: Courtstaffisrequired tocomplete aminimum ofsixteen hours ofongoingeducation in abalanced formatto fulfill ethical customer service,computer information, andother judicial requirements. Request $1,000 Dues &Publications: The court uses the Cole's Directory,a reverse directory to locate address and phone numbers,at anannualcost of $300. The legislative updates and reprinting of A.R.S. volumesis anticipated tobe $2,000. The cost to obtain information through Credit Data Southwest is $5.00 per month, and each social security number entered to obtain locating information is $ .95.Addresses can be located for an additional cost.The aggressive collection efforts used by the court collection unitrequirethese services. Annualduesforcourt association membership are$100. The amount of $200 has been budgeted for miscellaneous publication costs. Request $3,000 Office Supplies: The court has a fax machine,two printers and one copier that require toner cartridges that cost approximately $1,200 peryearto maintain.Miscellaneoussuppliesandsmallequipmentpurchases are anticipated to be $2,400. Request $5,200 2001-2002 Budget Town of Fountain Hills -Magistrate Court Page 13-4 Printing: K^y The court prints many forms on NCR paper for convenience and speed. The increased caseload has impacted the number of forms needed. Request $2,200 Communication Expense: Thecourtwillrequestoneadditionaltelephonelineandonetelephonewithvoicemail.Acomputer network link will also be necessary for the one additional ACAP computer requested. The court has one cellular phone. Request $250 Travel Expense: Travel costs are incurred for training, education, and attendance at conferences and mandatory meetings. Request $600 Bank Charges: Charges are incurred for printing checks and deposit slips for the Bond Trust Account.Bank K^,charges are also incurred for the use of MasterCard and VISA transactions.As the court's collection efforts increase,more individuals are choosing to pay by credit card.The increased revenue also produces increased bank charges. Request $2,500 Accounting Fees: Every three years the court is required by the Supreme Court to have an audit conducted by an outside auditor and an amount of $2,000 is included for this purpose. Request $2,000 Local JCEF Expenditures: Local JCEF funds are monies previously collected by the court from time payment and filing fees and retained in a separate fund,to be expended only upon the written approval of the Administrative Offices of the Supreme Court. Request $0 2001-2002 Budget Town of Fountain Hills -Magistrate Court Page 13-5 CCEF Expenditures: The court is planning to upgrade staff workstations to provide court staff with more useful and efficientspacesto do their work. Some staff do not have enough room to work efficientlyor to accommodate the files and equipment needed for their job. The court will use CCEF funds to pay for the new workstations with no cost to the Town. Request $6,000 CAPITAL EXPENDITURES: The Courtisplanningtoremodel existing office spaceto makemoreefficient useofthearea. As partoftheremodelingproject,asink/kitchenareawillbemovedfromthemiddleoftheexisting office to the conference room behind the Council Chambers/Courtroom.The addition of a kitchen area to the conference room will not affect the use of the room and should enhance its usefulness as ameeting room for both Town Council and jurors. Request $7,000 2001-2002 Budget Town ofFountainHills-Magistrate Court Page 13-6 MAGISTRATE COURT U U L 3/31/01 2000-2001 2000-2001 2001-2002 BudgetYear-to-Date Budget Rev.Estimate SALARIES &BENEFITS .-..,./233,900 3,440 300 20,440 540 2,780 660 410 25,730 1,600 Wages 159,218 222,100 214,000 FICA 2,529 4,570 3,300 Unemployment Insurance 485 490 550 Employee's Health Insurance 10,783 16,300 15,350 Employee's Life Insurance 303 450 400 Employee's Dental Insurance 1,590 2,880 2,200 Employee's Eye Insurance 371 680 525 Worker's Compensation Insurance 296 1,010 300 Employee's Retirement Fund 17,038 22,120 22,900 Disability Insurance 935 1,370 1,260 1 TOTAL i.,^193,548 $271,970 $260,785 $289,800 CONTRACT SERVICES 2,000 0 6,000 ,2,500 Accounting Fees 0 0 0 Outside Professional Fees 0 0 0 Interpreters/Pro-Tem Judge 4,135 3,500 6,000 Intergovernmental Agreements 4,150 5,300 5,300 TOTAL $8,285 $8,800 $11,300 $10,500 REPAIRS &MAINTENANCE: __1,200 $1,200 Office Equipment Repairs 456 1,200 500 TOTAL $456 $1,200 $500 SUPPLIES &SERVICES: 400 1,000 1,000 3,000 5,200 2,200 250 600 2,500 0 6,000 Advertising/Signage 326 400 400 Conferences 475 1,000 1,000 Education/Training 169 1,000 500 Fees &Publications 2,764 4,000 3,000 Office Supplies 3,550 5,000 3,600 Printing 2,165 2,000 2,200 Communication Expense 97 250 125 Travel 234 1,000 500 Bank Charges 1,794 2,500 2,500 Local JCEF Expenditures 0 0 0 Local CCEF Expenditures 4,566 6,000 4,600 TOTAL VHII:$16,140 $23,150 $18,425 Hill;:$22,150 HM8I7.000 CAPITAL EXPENDITURES Capital Outlay -Furniture/Equipment 0 1,000 0 TOTAL CAPITAL EXPENDITURES $0 $1,000 $0 1 ,$7,000 $330,650 D D TOTAL EXPENDITURES $218,429 $306,120 $291,010 2001-2002 Budget Town of Fountain Hills -Magistrate Court Page 13-7 BUILDING SAFETY Jeffrey Valder Director of Community Development Patrick Davis Chief Building Official Dale McKendrick Senior Building Inspector Jason Lindsay Building Inspector Michael Peters Building Inspector Diane Navigato BuildingSafety Clerk Michael Stevens Plans Examiner Jeffrey Sterling Plans Examiner Lari Bratcher Building Permit Technician MISSION STATEMENT: The Building Safety Department is dedicated to providing the highest quality construction permitting;plan review, and building inspection services in a responsive and friendly manner. DEPARTMENT DESCRIPTION: TheBuilding Safety Department processes applications forpermits toconstruct buildings, fences, pools, and any other structures. The department serves as a receiving and processing center for interdepartmental review of these plans. The department's review and inspection staff includes a building official; a certified, residential plans examiner;a plans examiner/certified building inspector; andthree certified buildinginspectors to assurecompliance with the adoptedbuilding codes of the Town. The Building Safety Department also issues numerous reports concerning building activity to other public agencies. FISCAL YEAR 2000 -2001 ACCOMPLISHMENTS: In the first ten months of fiscal year 2000-2001, the Building Safety Department accomplished the following: •Reviewed 1,024 building plans and permit applications. •Performed 15,400 commercial and residential building inspections. •Provided technical assistance in the design and construction of the library,museum and community center project. •Continued scanning of archived site plans into electronic format. •Maintained an automated building permit system to better enhance customer service and reduce paper work. 2001-2002 Budget Town of Fountain Hills -Building Safety Page 14-1 FISCAL YEAR 2001 -2002 OBJECTIVES: • Provide staffeducational opportunitiestobest servethecommunity with the highest levelof expertise in the building safety field. • Providehighlytrainedandqualifiedteamofplanexaminers,buildinginspectorsandbuilding permit technicians. • Provide the department with the latest electronic information storage and retrieval system. • Reduce the massive storage facilities presently utilized by the department. •Present a more professional image to our customers. •Maintain high workplace safety standards in the field and in the office. PERFORMANCE STANDARDS: •Perform first review plan reviews within 10 working days, and subsequent plan reviews in 5 working days. •Identify all plan review concerns in the first review. •Perform all requested inspections within 24 hours. • Provide a customer friendly environment for citizens to access the services ofthe department and process the needed applications. •Continue to have building permits and site plans of all building permits over one year old scanned and stored on compact discs. •Respond to all citizens inquires within the same working day. PERSONNEL SERVICES: In fiscal year 2000-2001 the Building Safety Department was a nine-person department.There was a chief building official,three building inspectors,two plans examiners and three counter personnel.The department proposes to eliminate one building safety clerk,due to an expected reduction in building permit activity in fiscal year 2001-2002.However,the department is expecting several significant commercial developments to be under construction in fiscal year 2001-2002 that will require inspection services.A continuation of already-permitted residential construction is also expected.The department is also reducing the amount of funding for professional fees compared to last year. The expertise of the entire department is increasing through retention of its skilled staff and continued education and cross training. In addition tomore complex custom home,multi-family and institutional developments anticipated to be under construction in fiscal year 2001-2002,several large commercial developments are expected to be under construction in fiscal year 2001-2002.They include: •Commercial and multi-family developments in Town Center I, II and III. 2001-2002 Budget Town of Fountain Hills -Building Safety Page 14-2 \s^^y \^^/ •The Target Center project. • The commercial development atEagle Mountain Parkway and Shea Boulevard. •The Plaza Fountainside development Phase II. •Continued development in Plat 208. •The Hilton Hotel. PROFESSIONAL FEES: The level of commercial activity in Fountain Hills is not sufficient to justify a commercial plans examiner.When commercial building plans are submitted for review, or when the residential plancheckorinspectionloadexceeds thedepartment's abilitytomaintain itsturn-aroundgoals, outsideconsulting firms are utilized. The Towncurrently hascontracts withWilldanAssociates, G.P.Engineering,PC.and Kelly P.Reynolds and Associates.• In addition to outside plan check and inspection services the Building Safety Department needs continued scanning of its inactive permit files and Committee of Architecture records. This request includes $90,000 for outside plan check fees, contract building inspection services, and $10,000 for records scanning. Request $100,000 REPAIRS AND MAINTENANCE: Vehicle Repairs and Maintenance: The Building Safety Department has afleet of five trucks. Money is budgeted for regular service and maintenance of these vehicles.There is also an amount for unanticipated repairs. Request $5,500 Equipment Repairs and Maintenance: These funds are budgeted to repair and maintain various types of office and field equipment used by the department Request $500 SUPPLIES AND SERVICES: Advertising/Signage: This line item covers the costs of publishing code modifications and advertising possible job openings. Request $650 2001-2002 Budget Town of Fountain Hills -Building Safety Page 14-3 \^s^ c Conferences: Conferences consist of the International Conference of Building Officials and the in-state conferences for department personnel.Code modification discussions,continuing education classes,and seminars are provided at these conferences. Request $3,500 Continuing Education: Insurance rates in the Town are partly determined by the amount of certification and continuing education of the building inspectors.The first objective in fiscal year 2001-2002 is to "Provide staff educational opportunities to best serve the community with the highest level of expertise in the community development field." The Insurance Services Office (ISO) rates all municipal building departments every three years via their "Building Code Effectiveness Grading Schedule" (BCEGS)which is intended to measure a "community's commitment to code enforcement."This greater level of measured commitment results in lower insurance premiums due to decreased anticipated losses in the event of a claim.Some areas of the country are receiving a 13 percent reduction in insurance costs for their commitment to code enforcement.One criterion which accounts for 26.5 percent of a department's overall rating is based on the following factors: continuing education,training,professional certifications and participation in code development activities.ISO BCEGS requires at least 2 percent of the department's total overall budget to be allocated toward the training of code enforcement personnel.The expenditures in conferences, travel, and continuing education will meet this requirement.Inspectors will also require training in computer software use this fiscal year. Request $4,000 Dues and Publications: Included in this line item are dues for the International Conference of Building Officials, International Association of Electrical Inspectors (IAEI)and local chapter dues for all four building inspectors.The 1997 codes will need to be purchased. Request $2,800 Gas and Oil: Gas and oil for the five trucks,including the bi-fuel vehicle,are included. Request $7,500 2001-2002 Budget Town of Fountain Hills -Building Safety Page 14-4 Office Supplies: This lineitemprovidesformiscellaneous office supplies,furniture, andequipmentreplacement. Request $6,000 Tools,Shop Supplies: This line item includes testing tools for the building inspectors.These tools include four levels neededtochecktheslopeforhandicappedaccessibilityramps. The departmentisalsorequesting funds to purchase adigital camera to document code violations. Pressure gauges, tape measures, electrical testing equipment,etc.require periodic replacement. Request $1,000 Printing: Printing consists of the building permit applications,inspection forms, stop work forms, etc. Request $3,000 Communication Expense: The department provides cellular telephones for department staff to communicate with contractors, propertyowners,andothermembers oftheTownstaff. This lineitem isforthe monthlytelephone costs. Request $7,500 Travel: This includes travel expense to conferences,seminars,and other continuing education classes. Request $2,000 Uniforms: The uniform shirts worn by the front counter staff present a professional image.This budget includes replacement costs for these shirts. Rain gear,uniform shirts, hard hats and safety shoes worn by the inspectors also require periodic replacement to maintain the professional appearance of the inspectors. Request $2,400 2001-2002 Budget Town of Fountain Hills -Building Safety Page 14-5 IMPORTANT NOTE FOR FISCAL YEAR 2001-2002: The Building Safety Department anticipates that it will process building permit applications and performinspections atapproximately2,500building sitesinfiscal year2001-2002. Mostofthe department's activity will be concentrated in the developing portions of Firerock Country Club, Crest View,Palatial Estates,Bella Lago and Diamante Del Lago.While the number of building permit applications is expected to decrease in this fiscal year, the department expects the same levels of construction inspection activity due to on-going construction projects that have been permitted in fiscal year 2000-2001 and new residential and commercial projects permitted early in fiscal year 2001-2002. 2001-2002 Budget Town of Fountain Hills -Building Safety Page 14-6 L BUILDING SAFETY 2001-2002 Budget ; 375,500 5,500 :400 28,100 700 4,600 1,100 •..,..2,900 41,300 2,600 ,.'... $462,700 3/31/01 2000-2001 2000-2001 f Year-tq-Date ;Budget k'Rev.Estimate SALARIES &BENEFITS: Wages 285,201 378,800 378,800 FICA 4,428 5,540 5,550 Unemployment Insurance 593 630 630 Employee's Health Insurance 19,399 25,900 27,000 Employee's Life Insurance 429 810 600 Employee's Dental Insurance 3,291 4,850 4,500 Employee's Eye Insurance 717 1,190 1,000 Worker's Compensation Insurance 1,303 2,870 2,600 Employee's Retirement Fund 28,934 41,670 40,000 Disability Insurance 1,577 2,580 2,150 TOTAL .$345,872.';.$462,830 CONTRACT SERVICES ;;;-'igo.ooo'Professional Fees 75,130 181,000 81,000 L REPAIRS &MAINTENANCE: -:5,50b: 500 Vehicle Maintenance 4,810 4,500 5,000 Equipment Maintenance 0 500 0 TOT AT $4 81 n ts flfld u .pu.uvu SUPPLIES &SERVICES: 3,500 -'"•'-rv"'":4,ooo; 2,800 7,500, .*6,000 1,000 3,000 7,500 2,000 ..J?.400 Advertising 556 500 700 Conferences 2,028 3,500 3,000 Education/Training 2,159 4,000 3,000 Dues &Publications 1,558 2,800 2,000 Gas &Oil 4,425 6,900 6,000 Office Supplies 5,052 12,500 6,000 Tools,Shop Supplies 133 1,800 500 Printing 2,473 2,000 2,500 Communications Expense 5,015 8,500 6,500 Travel 1,560 1,500 2,500 Uniforms 731 2,400 1,500 TOTAL $25,690 ;;Mw5frO $34,200 $40,350 CAPITAL EXPENDITURES '"":.o' 0 Capital Outlay -Improvements 4,069 0 4,069 Capital Outlay -Vehicles 0 20,000 20,000 TOTAL CAPITAL EXPENDITURES $4,069 ::.;:: $455,571 $20,000 $24,069 J H TOTAL EXPENDITURES $717,240 $607,099 $609,050 2001-2002 Budget Town of Fountain Hills -Building Safety Page 14-7 Jesse Drake Senior Planner COMMUNITY DEVELOPMENT Jeffrey Valder Director of Community Development Dana Burkhardt Senior Planner Current Planner Proposed l Joan Blankenship Planning Technician Marilyn Grudier Part-Time Secretary MISSION STATEMENT; The Community Development Department is dedicated to enhancing the quality of life in Foun tain Hills through innovative planning techniques and to providing exceptional customer service in a professional and timely manner. DEPARTMENT DESCRIPTION: The Community Development DepartmentprocessesapplicationsforGeneralPlan amendments,area specificplans,specialusepermits,rezonings,subdivisions,variances,andotherlandusematters. The department provides staffsupport totheTownCouncil, the Planning andZoning Commission, the Board of Adjustment,and the McDowell Mountain Preservation Commission.Other service areas arecensus, recycling programs, andcode enforcement. FISCAL YEAR 2000-2001 ACCOMPLISHMENTS: In the first ten months of fiscal year 2000-2001,the Community Development Department accom plishedthe following: •Processed 4 subdivision applications to plat 75 lots. •Processed 9 subdivision replat applications that affected 15 lots. • Processed/processing 21 condominiumapplicationsfor 191 units. •Prepared ordinances and provided staff and Commission reports on 2rezoning applications and processed 12 Zoning Ordinancetextamendments. •Reviewed over 1,024 building plans. •Processed 12 special use permit applications. •Processed 12 temporary use permit applications. •Processed 2 variance request applications. 2001-2002 Budget Town of Fountain Hills -Community Development Page 15-1 Hjaw/' Successfully developed and gained Town Council approval for a system of development fees for new development in the Town. Processed theSheaRetail Center rezoning, cut and fill waiver request, andpreliminary plat. Providedextensivesupporttothetownmanager andtownattorneyregardingnegotiationsonthe Eagles Nest andEagle Ridge North development areas. ContinuedthepreliminaryplatreviewfortheproposedEaglesNestandEagleRidgeNorthsub divisionapplications. Continued to assist the McDowell Mountain Preservation Commission and the Town Council to identifyandacquirethoselandsdesiredforacquisitionintheMcDowellMountainsofFountain Hills. Preparedandsubmittedapplicationstothe StateLand Department fortheTown's acquisitionof the State Land Parcel,and to the State Parks Department for a Growing Smarter Trust Land Grant. FISCAL YEAR 2001-2002 OBJECTIVES: Complete the preliminary plat review for the proposed Eagles Nest and Eagles Ridge North subdivisionapplications. Continuetoassistthetown manager and town attorney inacquiringlandintheMcDowell Moun tainsfor acquisitionand preservation. ImplementtheTown Council's visionindeveloping avibrant,pedestrian-orientedTownCenter. Continue to stafftheTown of Fountain Hills'activities regarding the acquisition ofthe State Land parcelandtheTown's effortstoacquire funding for thisacquisitionthrough theGrowing Smarter State Trust Land acquisition program. Identifythediversityofhousingdesiredinthecommunitywhileencouragingfairshareequalhous ingopportunities. Identify attractive sitesanddevelop implementing ordinances toencourage greaterhospitalityin dustry development. Complete a State-mandated update of the General Plan tofulfill thegoals andobjectives ofthe community. Providestaffeducationalopportunitiestobestservethecommunitywiththehighestlevelofexper tiseinthe community development field. Continue to process applications for the Eagle Ridge North,Eagles'Nest, and Town Center developments. Complete the Growing Smarter-compliant General Plan update. 2001-2002 Budget Town of Fountain Hills -Community Development Page 15-2 ^m$$£!Si/ PERFORMANCE STANDARDS: •Perform first review plan checks within 10 working days and subsequent plan reviews in 5 working days. • Identifyallplanreviewconcernsinthefirstcheck. • Provide acustomer friendly environment forcitizens to accesstheservices ofthedepartment and processtheneededapplications. • Provide thorough subdivision technical review comments atthe Subdivision TechnicalReview Committee meetings. •Provide clear and objective staff recommendations to the Town Council and the appropriate advisorycommissions. • Respondtoallcitizeninquirieswithinthesameworking day. • Treat all people with the utmost respect. • KeeptheCouncilandappropriatecommissionsinformedofnewSupremeCourtrulingsconcern ing land use matters. •Provide educational opportunities to all Council members,commissioners and staff on pertinent and evolving land use matters. • Identify andcorrect anyand allland useordinance conflicts. • Assure that the Council approved ordinances are upheld within theTown. PERSONNEL SERVICES: As shown inthe organizational chart, there are currently five employees inthe Community Develop mentDepartment. Due toa State-mandated requirement that theTown update itsGeneral Plan, and to relieve continuing workload pressures in the department,one new planner position is being re quested. A job description for this request appears in AppendixA. Professional Fees: The Community Development Department occasionally needs professional servicesbeyondtheex pertise or time availability ofthe"in-house"staff.The department is requesting $25,000 forconsulting servicesfor unforeseen needs ofthedepartment, such asassistance withtheGeneralPlan updateand/ or for the Town's efforts to acquire the State Land Parcel. Request $25,000 2001-2002 Budget Town of Fountain Hills -Community Development Page 15-3 c REPAIRS AND MAINTENANCE: In the event of unforeseen equipment malfunction,the department is requesting funds for equip ment maintenance and repair. Request $100 SUPPLIES AND SERVICES: Advertising/Signage: In order to provide public participation opportunities from across section of the community and conform toState Law, funds must be budgeted to advertise in TheFountainHills Times and post the sitespriortoallpublic hearings forrezonings,areaspecific plans, special usepermits andvariance requests. Even thoughfees arerequiredforthese activities,theexpenditures arestillchargedtothe CommunityDevelopmentDepartmentbudget.Towninitiatedtextzoningamendmentsarealsocharged to the Community Development Department budget.Publication costs depend on the size of the advertisement.Staff expects a large advertising budget in fiscal year 2001-2002 due to the public notice advertising costs associated with the General Plan revisions.Public participation is greatly encouraged. Request $15,000 Conferences: ConferencesincludefundsfortwostaffmemberstoattendthenationalAmericanPlanningAssociation Conference in April 2002 and for staff to attend the Arizona Planning Association Conference in September 2001.The requested funds also allow for interested Planning and Zoning Commission members to attend the Arizona APA conference in September. Request $7,000 Education/Training: A fiscal year 2001-2002 objective reads: "Provide staff educational opportunities to best serve the communitywiththehighestlevelofexpertiseinthecommunity developmentfield." TheArizonaDe partmentofCommerce,theArizonaPlanningAssociation,theUrbanLandInstitute,andotherorgani zations conduct meaningful education seminars on land use practices,new laws, and recent case laws tohelpkeeptheplanningstaffandcommissionersuptodate. Trainingindatabasedesignandmanage ment is also proposed. Request $3,000 2001-2002 Budget Town of Fountain Hills -Community Development Page 15-4 Dues and Publications: Dues are included for the American Planning Association for all department staff members. Dues for the American Institute of Certified Planners for one certified,professional planner is included,as are funds for two additional planners to be certified within this fiscal year.The department also subscribes to several land use oriented publications. Request $4,000 Gas and Oil: Gasandoil for thedepartmentvehicleareincluded. Request $1,000 Office Supplies: This lineitem includes on-going officesupplies andoffice furniture purchases andreplacements for worn or damaged furniture. Request $7,000 Printing: Printing costswillincludelarge amounts of printing associated withtheGeneralPlanUpdate,aswellas continuedprintingofcopiesoftheGeneralPlan,SubdivisionOrdinance,andZoningOrdinance. Request $10,000 Communication Expense: This item includes airtime costs for the year forthe department's one cellular telephone. Request $500 Travel: Travelexpensestoandfromconferencesandseminarsareincluded. Request $2,500 Uniforms: This line item isfor safety shoes required for staff while on field/site visits. The additional money budgetedisforthereplacementofwornordamagedshoesasitbecomesnecessary. Request $250 2001-2002 Budget Town of Fountain Hills -Community Development Page 15-5 NnJUjjpi/ c CAPITAL EXPENDITURES: The Community Development Department has one vehicle, a 1991 Chevrolet Corsica.This vehicle is ten years old and has approximately 63,000 miles. Its electrical system has been extensivelyrepaired twice and the vehicle is showing significant wear*.Staff is requestingthat this vehicle be sold and that it be replaced with a vehicle that meets the current needs of the department. Request $23,000 *Itwas noted in last year's budget that vehicle replacement was anticipated infiscal year 2001- 2002. 2001-2002 Budget Town of Fountain Hills -Community Development Page 15-6 COMMUNITY DEVELOPMENT L u L 2001-2002 Budget 252,300 4,810 300 18,260 450 2,760 810 540 25,780 1,720 .:..;' $307,730 3/31701 Year-to-Date 2000-2001 2000-2001 Budget Rev.Estimate SALARIES &BENEFITS: Wages 133,641 217,000 180,000 F1CA 1,901 4,410 2,500 Unemployment Insurance 259 420 350 Employee's Health Insurance 7,886 14.750 11,200 Employee's Life Insurance 176 360 250 Employee's Dental Insurance 1,343 2,280 1,900 Employee's Eye Insurance 339 640 500 Worker's Compensation Insurance 170 440 350 Employee's Retirement Fund 14,700 21,690 20,500 Disability Insurance 717 1,340 1,000 TOTAL $161,132 $263,330 $218,550 25,000ProfessionalFees$63,910 70,000 71,000 TOTAL $63,910 $70,000 $71,000 $25,000 REPAIRS &MAINTENANCE: 100VehicleRepairs&Maintenance 727 1,500 1,000 TOTAL $727 $1,500 $1,000 $100 SUPPLIES &SERVICES: .15,000 7,000 3,000 4,000 1,000 7,000 10,000 .500 2,500 250m $50,250 Advertising/Signage 11,137 20,000 15,000 Conferences 6,178 7,000 6,500 Education/Training 790 6,000 2,000 Dues &Publications 3,218 3,000 3,500 Gas &Oil 176 1,000 500 Office Supplies 3,865 12,500 6,000 Printing 3,247 5.000 5,000 Communication 308 250 500 Travel 1,290 2,500 2,500 Uniforms 85 500 250 Bank Charges 59 0 59 TOTAL $30,353 $57,750 $41,809 CAPITAL EXPENDITURES 23,000 0 $23,000 $406,080 Capital Expenditures -Vehicles o 0 Capital Expenditures -Improvements 6,025 0 6,025 TOTAL CAPITAL EXPENDITURES $6,025 $0 #$6,025 # D TOTAL EXPENDITURES $262,147 $392,580 $338^84 2001-2002 Budget Town of Fountain Hills -Community Development Page 15-7 Field Operations ?gt.Tudd Tate Supervisor Greg Scfrtessfct School Resources A-ftefra-M-amirra Animal Control bgWftTgctsingcr Code Enforcement TOWN MARSHAL Investigative Services Sgt.Ken NHftHW^- Supervisor Jony Rodarte Gang Supression -S4i««-Fiirre7 Court &Warrants Matt Miller Lou LumbdTi Public Property "Petri,a 111 fiIT Traffib Inv. Slev^-0nrdteT Public Safety Director Community Services Sgt. Ron Lcmon- Supervisor isfrHV-alentmo Youth Services Crime Prevention Uniformed Volunteers Administrative Services ^i^Maiy-S-efrhmet Supervisor Dispatch Services Baj*<ta,S*ei+a-gT -D-iw4*b-a4u,-E-frtoft Civilian Volunteers Contract Services MCSO Statute Enforcement Maricopa County Kennel Services Arizona DPS Crime Lab Intoxilizer Services Scottsdale Jail Services MISSION STATEMENT: The Marshals Department is dedicated tocreating asafe and secure environment for town residents through voluntary compliance with statutes and codes,impartial resolution of neighborhood disputes, a commitment to "quality of life" issues, and timely law enforcement services. DEPARTMENT DESCRIPTION: Law enforcement services are provided through a unique combination of full time officers, volunteer deputy marshals,and contract services from the County Sheriff.The Marshals Department handles "quality oflife"issues suchasmunicipal code enforcement, crimeprevention, traffic safety,special events,and community services."Life and death"issues such as criminal investigations and traffic enforcement services are provided by the County Sheriff underacontract administered by the Town Marshal. 2001-2002 Budget Town of Fountain Hills -Town Marshal Page 16-1 FISCAL YEAR 2000-2001 ACCOMPLISHMENTS: Inthe first nine months of the fiscal year,the Marshals Department accomplished the following: Received $92,193 in state and federal grants for crime prevention, traffic safety,equipment, gangeradication, officer safety,andyouthprograms inthecommunity. Handled 1,084 ordinance and zoning complaints and closed approximately 85% to the resident's satisfaction within 30 days of receipt. Responded to 553 law enforcement service calls including violations of state statutes and liquor laws as well as warrant related arrests,alarm calls, and criminal investigations.This represented a 24%increase over last fiscal year. Issued 1,662 citations for traffic safety violations and apprehended 26 motorists operating their vehicles under the influence of alcohol. Handled 143 incidents at the high school and middle school ranging from drugs, weapons and substance abuse to assaults,disorderly conduct,and truancy violations Dispatchers handled 19,503 telephone calls on a 24 hours a day basis;4,650 weekend, holiday and nighttime radio transmissions;and 1,790 citizen service requests at the front window. Recruited, selected,andtrained anew dispatcher andcompleted improvements tothedispatch center,records systems,and telecommunications capability. Recruited,selected and trained three new reserve volunteers and had two members of the Marshals Reserve program complete the police academy. Logged875hoursofvolunteertimesavingthecommunity $13,200 inlawenforcementsalary costs. Issued 2,060 dog licenses,11%increase over last year, and collected more than $19,360 in revenue for the Town of Fountain Hills. Collected over $97,957 in delinquent fines (a74% increase) for the Magistrate Court, cleared 192 outstanding cases;and apprehended 103 convicted persons on outstanding warrants. Provided traffic,security,and parking services at special events authorized by the Town Council including the Great Fair,Concerts in the Park,Egg Scramble,Easter Services, Mountain-to-Fountain Race,Fall Festival,Thanksgiving Parade,Turkey Trot Race,and the Holiday Lighting of the Avenue. •Sponsored and presented awide variety of youth service activities including Special Olympics, Midnight Madness,the KidCare-id Program,"Stranger-Danger"presentations,Teen Court and "Twilight Tuesday and Wacky Wednesday"teen programs co-sponsored with the Parks Department.Also provided Bicycle Safety Rodeos,child restraint inspections and sponsored CtheFountain Hills Law Enforcement Explorer Post. 2001-2002 Budget Town of Fountain Hills •Town Marshal Page 16-2 \is$py •Promoted crime prevention through a wide variety of community programs including anti- graffiti efforts,public service articles on crime resistance techniques,vacation watches, business security evaluations,block watches,bicycle patrols,elderly welfare checks,park security programs,and residential risk analysis. •Received "exemplary ratings"on each of the quarterly Peace Officer Standards audits and the annual ACJIS (criminal history information system)compliance audit. FISCAL YEAR 2001-2002 OBJECTIVES: •Achieve a clearance rate on ordinance and zoning violations of 85%based on resolution to the resident's satisfaction within 30 days of receipt. • Eliminate anyincrease inproperty crime, despiteagrowingpopulation,through anaggressive crime prevention and public information effort. •Enhance the concept of community based policing by supporting the "Law Enforcement Advisory Panel" (LEAP) for adults and the Law Enforcement Explorer Post forjuveniles. That support will include dedication of resources to assist both groups with training, information,and public exposure. • Continue to save the community law enforcement salaryexpenses by recruiting, selecting, and training at least 2 qualified volunteers for the Marshals Reserve Program. • Reduce town liability from law enforcement operations through an aggressive in-service training program for Marshals Department personnel. • Provide Fountain Hills with a minimum staffing level of 1.5 officers per 1,000 residents using grant funding and the combined resources of the Marshals program and contract services by the Sheriff. • Extend the Marshals Department officer service hours from 18 to 24 hours per day. • Promote safety andsecurity on thehigh school andmiddle schoolcampus through theschool resource program.Achieve at least a 5%annual decrease in the number of incidents on both campus locations. • Develop and implement an organized traffic safetystrategytostoptheincreased trafficaccident rate. The program will emphasize a combination of engineering,education and enforcement. •Increase dog licenses by at least 5%through an aggressive program of public information and enforcement,insuring that dogs have been vaccinated for rabies and other diseases. •Maintain at least "class C"ACJIS criminal history access certification for all enforcement personnel and "class A"certification for all dispatch personnel allowing them to access case information directly into the department data base. •Consolidate all operational reporting to a computerized record managementsystem that meets stateandfederal guidelines. Provide an aggressive training program forallpersonnel enabling 2001-2002 Budget Town of Fountain Hills -Town Marshal Page 16-3 c ^Ssjl$&S them to utilize the technology system. •Sponsor,participate,or present youth oriented community service programs including KidCare-id,bike safety inspections and registration,child restraint inspections,distribution of bicycle helmets,"Stranger-Danger"presentations.Support of the Special Olympics. •Promote public visibility,accessibility,and community relations through clearly marked cars and high profile uniformed personnel. PERFORMANCE STANDARDS: • All department members will subscribe to the principles of community based policing. • The public will be treated with courtesy and respect by all members of the department. • The department will not engage in racial profiling. •Clearance rates for ordinances and zoning code violations will be based on the satisfaction of the complainant within 30 days of receipt. •Acknowledgement of all ordinance andzoning complaints and assignment toan investigating officer will occur within one working day of receipt. • All uniformed personnel in the Marshals Department will have at least a class "C"ACJIS certification and dispatchers will have a class "A"certification for access to criminal history files. • Allcertifiedpersonnel intheMarshals Department willmeetorexceed statetrainingstandards (Az-POST)as a means of reducing liability. •Notification for dog license renewals will be given to all animal owners at least 30 days before expiration. •Selection of all civilian personnel will be based on a seven part process including:a comprehensive application package;qualifications appraisal; proficiency testing; and background,polygraph,medical and psychological tests. •Selection of all uniformed officers and volunteers will be based on an eight-part process involving a comprehensive application package, a written test, a qualifications appraisal board; a physical agility test; a background investigation; a polygraph and medical tests which includes drug screening and a psychological exam. • In order to encourage community volunteers,the department will continue to provide all equipment, supplies, and training atno expense to the individual volunteer. 2001-2002 Budget Town of Fountain Hills-Town Marshal Page16-4 Personnel Services: This budget shows an increase in fiscal year 2001-2002 based on five factors:vacant positions from the previous fiscal year will be filled; changes in the proportion of municipal funding will increase as grants mature;federal grants will expire and revert to Town funding; and workman's compensation classification will change.No additional personnel or new positions are being requested. Contract Services: One of the primary objectives of the department is to provide for public safety.The department uses a national standard of 1.5officers per 1,000 residents based on the concept that population drives the demand for law enforcement services.Currently,Fountain Hills fields 31 officers including 16 under a contract with the county sheriff.While no increase is sought in the level of patrol services,the Town is requesting an additional detective to help address the number of criminal investigations.The balance of the contract reflects increases in the county formula for calculating service costs. Request $1,570,250 Recruitment Costs: Thiscategoryisusedforselectionofmarshalsreserves,deputymarshals,and civilian employees. The department usesan8-stepprocessforuniformedpersonnelanda7-stepprocessfor dispatchers at acostof$850per individual.The department planstorecruittwo reserves andone dispatch position. The department requires drug testing at a cost of $25 per test. It is anticipated that eighteen random tests will be given during the fiscal year. Request $3,000 Vehicle Repairs and Maintenance: This refers to expenses relating to the department fleet. The department has experienced a 28% increase in vehicle miles driven directly impacting maintenance and repairs. In previous years, maintenance costs were controlled by annually upgrading the fleet with newer vehicles and reducing operating demands on older vehicles.However,to reduce capital expenditures,no additional vehicles are being requested this year.The maintenance and repair costs are based on actual invoice costs maintained by the town mechanic. He recommends that motors be replaced in the two oldest patrol cars. Request $20,000 2001-2002 Budget Town of Fountain Hills -Town Marshal Page 16-5 c Office Equipment Repairs and Maintenance: As host law enforcement agency in Building "B",as well as a 24-hour law enforcement service, the Marshals Department is responsible for office equipment,radio and dispatch consoles, monitoring systems,and automated recording devices which are subject to service contracts. These maintenance agreements offset the significant costs associated with technician calls and replacement parts. The contracts fall into three areas; copiers, radio consoles, and voiceactivated recording systems. Request $7,140 Advertising and Promotion: These funds are used for recruitment and promotion of the department's community service programs. Also included are funds for the service recognition program,awards program, cadet program,and crime prevention program. Request $6,500 Conferences: Conferences provide an opportunity to learn of grant availability, alternate funding sources, material resources, innovative programs, and liability reduction techniques. They also satisfy training requirements and state mandates.Conferences during this fiscal year include the International Association of Chiefs of Police, the Law Enforcement Coordinating Council, the FBI National Academy Training Conference,the Southwest Law Enforcement Conference,the National Association of Field Training Officers, the Special Olympics Torch Run, the Law Enforcement Explorer Post Advisor Conference, and Az-POST sponsored seminars. The Town's public safety director is an officer in the Arizona Police Chiefs Association,a memberoftheAz-POSTRulesCommitteeandtheArizonaCommunityPolicingInstituteboard of directors.Attendance is mandatory at scheduled meetings,seminars and conferences. Request $2,450 Continuing Education: Liability reduction isone of the department's basic objectives and training isanessential element in this effort. Training requirements increase every year due to changes in local, state and federal laws.The fiscalyear 2001-2002 request incorporatesalllevelsoftrainingforcommunityservice officers, certified reserve officers, full time officers currently employed by the department, and dispatch personnel. The department training program includes: 40-hours of basic training for non-certified reserves;24 hours of Az-POST in service required for police certified officers; 2001-2002 Budget Town of Fountain Hills -Town Marshal Page16-6 three firearms qualification sessions;and standardized requirements for officers inthe academy. \^In addition to basic training,all dispatchers and officers holding specialized assignments such as school resources,field trainers,and investigators are required to complete proficiency training. Sergeants must complete supervisor certification courses. Request $5,100 Rabies and Animal Control: Thiscategoryfundsdogsimpoundedforquarantine,investigations,andeuthanasia.Thedepartment will attempt to make dog owners responsible for holding fees at local veterinarian facilities and for county kennel and disposal services Request $0 Dues and Publications: Dues arepaid to various professional organizations for personnel in the department. Most ofthe organizations provide publications necessary to keep the staff current on legal decisions and procedural changes.Included are renewals for animal control subscriptions,crime prevention publications,communitypolicingbulletinsandthelocalnewspaper.Themostimportant publication is the Arizona Criminal and Traffic Law Manual,which is an essential part of the training 1^^program.This category includes fees for local holding and quarantine of licensed dogs under the animal control program. Request $2,400 Gasoline and Oil: The department fuel budget is based on actual costs,carefully tracked and documented on an automated vehicle maintenance system.Thedepartment fleet consists of fifteen vehicles.Department vehiclesaverage 13.8 mpg,which willbeoperatedan average of 17,025milespermonth.Fuel projections arebasedonthepurchaseof14,804gallonsatanaverageof2.02pergallonduringthe fiscalyear. Request $30,000 Office Supplies: The department is responsible for stocking all common use office equipment such as the fax machine,radiorecorders, videomonitors,andcopiers.Funding alsoincludesphotographicfilm in the evidence and booking processes, batteries, intoxilizer supplies, animal control tags, tranquilizerdarts,drugtestkits,stationary,licenseforms, keys,fingerprintingsupplies,writing V^z utensils,and paper products.Also included are flares, first aid components,evidence bags, 2001-2002Budget Town of Fountain Hills -Town Marshal Page16-7 c crowd control tape,field supplies,and building materials to complete the dispatch center remodeling project. Request $13,500 Printing: Printing requirements include items for the public information and recognition program as well asreproductionservices.The department will alsobe printing updatestothepolicy andprocedures manualincluding allordinances, codes,sub-manuals addressing operational requirements, abandon vehicle stickers,citations,report forms,violation notices and warnings.Printing costs also include daily operational needs such as business cards,stationary,renewal notices,and licensing forms. Request $5,200 Communication Expenses: Communication expenses fall into three categories:telecommunications,leased services,and radio communications. Telecommunications:With 24-hour dispatching,service requests are received when officers are noton duty.All on-call personnelareissuedpagersforrapidresponseandcallouts.Thedepartment also relies heavily on cellular telephones for direct communications between headquarters and supervisory personnel in the field.Cellular communication is used to transmit detailed information and to verify warrants which may not be appropriate for general broadcast.Monthly service costs for assigned pagers and cellular service are reflected in the budget request. Leased Services:The department is host agency for the regional intoxilizer connected by land line with the DPS Crime Laboratory and the criminal information terminal connected to the DPS - ACJIS Division.Monthly fees for these items are in the communications budget request. Radio Communications:This portion of the request includes costs for radio repairs,radio re- programming,calibration services,and upgrades of dispatch equipment.Radio communications is absolutely necessary in meeting objectives relating to public safety,officer safety, special events and public accessibility.Uniformed officers,MCSO officers oncontract, and every vehicle is equipped with a mobile radio. Request $4,100 2001-2002 Budget Town of Fountain Hills -Town Marshal Page 16-8 X^as/ ^sa&^gp/ Travel Expenses: This category refers to expenses incurred while traveling on official department business. Personnelassignedto the departmentare alsorequiredto travel for warrantserviceandliaison purposes.The requested funds will be used primarily for training related travel,in-service requirements,communitypolicingactivitiesincludingthelaw enforcement advisory panel,and membership duties in various state law enforcement associations. The request also reflects appointmentof a deputymarshalto the FBI NationalAcademy in Quantico,Virginia for a 10- week session. Request $4,700 Uniforms: Uniforms areanessential part of the department objectives relating to visibility and accessibility. Department personnel are clearly identified at special events and recognized as public safety officers.The uniform serves a specific role in crime prevention efforts and community oriented policing practices.In the interest of liability reduction,department policy requires all officers to be in uniform when engaged in enforcement action,patrol activities,in-service training exercises, and all community service projects.The department has an established policy that standardizes uniform issue,care and inventory procedures.These funds will be used in carrying out this policy as it relates to uniforms.During fiscal year 2001-2002 the department is implementing a procedure under which uniforms are issued to all full time officers on an annual basis at the beginning ofthefiscal year.This practice will reduce uniform maintenance,repair and replacement costs as well as improve accountability for uniform items. Request $14,100 Weapons and Ammunition: Firearms training is a critical area in liability reduction objectives.Department policy requires that all certified officers complete an annual examination on the firearms simulator and pass three firearms qualification shoots.In the upcoming fiscal year, these are scheduled for the summer (nightshoot),fall (day shoot) and the spring (day shoot). The department has 16 employees and three reserves who are fully certified police officers authorized to carry weapons.In the upcoming fiscal year, one municipally funded and two grant-funded positions will be filled for a total of 22 officers participating in the firearms qualification program.The requested funds are for ammunition,firearms for new officers,shotguns for assigned vehicles,and supplies relating to an air-powered dart gun for use by the animal control officer. Request $4,250 2001-2002 Budget Town of Fountain Hills -Town Marshal Page 16-9 Capital Outlay -Vehicles: The department began service in 1990with surplus DPS vehicles asthe core of its fleet. Using a plannedprogrambudgetoverthelasteightyears,the vehicleshavegraduallybeenupgradedtoa modern, low maintenance fleet. As part of an effort to reduce capital expenses in the upcoming fiscal year, the department is temporarily suspending the program and will use maintenance funds to compensate for service demands on existing vehicles. Request $0 Capital Outlay -Furniture and Equipment: Since the department relocated to "Building B" five years ago, the facility has steadily been upgraded to meet legal requirements relating to criminal history files, the ACJIS terminal, the regional intoxilizer,evidence storage,and training facilities. All furniture and equipment has been installed to serve the squad room,booking facility,volunteer area and administrative offices. During fiscal year 2001-2002,the department is seeking to expand and remodel the dispatch center to accommodate upgraded service,public access needs,records maintenance,and requirements of theTown's emergency response plan.The budget request includes filingsystems forpublic accessrecords,relocation of voice-activatedequipment, andan updateforthedispatch console to accommodate upcoming changes intheradio system. The remainder oftherequested funds are for a digital camera and a video system for the traffic safety coordinator's vehicle. The digital camera will help reduce dependence upon emulsion film used for evidence and public information programs. The video system willenhance prosecution of impaired driversunderthe traffic safety program. Request $8,900 Capital Outlay -Communications: The department depends upon radio communications for delivery of services in the field.Earlier intheyear,theTownwasnotifiedthatthecounty willbeconverting itsThompsonPeakrepeater from the 806MHz frequency to an 867MHz smart zone system that will not support the radios currently used by Fountain Hills. Through negotiations and reprogramming,it will be possible for the Town to continue using the Thompson Peak repeater for at least two years. During that time, the department is seeking to convert its hand held, console, and mobile radios inphases to reduce the fiscal impact. The first phase of the conversion, represented in this year's request, would convert the dispatch consoles and mobile radios in supervisor vehicles.The second phase would convert all remaining mobile radios and, the third phase would convert allportable radios to the new system. Request $32,000 2001-2002 Budget Town of Fountain Hills -Town Marshal Page 16-10 V MARSHAL DEPARTMENT 2001-2002 Budget 3/31/01 ..'.o:;i)-B;.i D-:-;o:;-; Year-to-Date.Budget .5 Rev.Estimate SALARIES &BENEFITS: 751,300 11,000 1,200 ...68,400 1,500 ,10,200 2,900 14,700 76,400 3,000 5,100 $945,700 Wages 452,736 651,900 620,000 FICA 6,343 9,600 9,000 Unemployment Insurance 945 1,700 500 Employee's Health Insurance 34,349 56,800 .48,000 Employee's Life Insurance 758 1,600 1,000 Employee's Dental Insurance 5,461 9,600 7,350 Employee's Eye Insurance 1,373 2,700 1,850 Worker's Compensation Insurance 5,348 3,800 5,500 Employee's Retirement Fund 45,601 65,900 63,000 Recruitment Costs 1,893 5,000 2,700 Disability Insurance 2,358 4,400 3,200 TOTAL $557,165':;:;;/:•:'•;.',.•...:- CONTRACT SERVICES 1,570,250SheriffsContract1,099,014 1,476,500 1,465,400 TOTAL $1,099,014 _$1,476,500 v $1,465,400 $1,570,250 REPAIRS &MAINTENANCE: ™20,000 7,140 Vehicle Repairs &Maintenance 16,873 13,350 20,500 Office Equipment Repairs/Maintenance 839 0 850 TOTAL •$17,712 .:;;$21,350 |27,i40j SUPPLIES &SERVICES: 6,500 2,450 5,100 0 2,400 30,000 13,500 5,200 4,100 4,700 14,100 4,250 100 Advertising/Signage 6,701 6,570 6,800 Conferences 2,644 2,450 3,000 Education/Training 2,848 4,350 4,800 Rabies/Animal ControlFees 0 0 0 Dues &Publications 1,757 2,900 2,900 Gas &Oil 18,024 18,300 21,800 Office Supplies 12,222 16,100 16,100 Printing 4,485 5,250 5,250 Communication Expense 2,456 5,000 5,000 Travel 4,162 3,500 4,500 Uniforms 8,072 15,000 15,000 Weapons/Ammunition 1,882 4,250 4,250 Bank Charges 40 0 40 TOTAL $65,293 $83,670 $89,440 $92,400 CAPITAL EXPENDITURES 0 8,900 32,000 Capital Outlay-Vehicles 48,040 51,000 48,100 Office Furniture &Equipment 0 8,500 4,500 Capital Outlay-Commun.0 0 0 TOTAL CAPITAL EXPENDITURES $48,040 $59,500 $52,600 $40,900 . TOTAL EXPENDITURES $1,787,224 $2,446,020 $2,390,890 $2,676,390 2001-2002 Budget Town of Fountain Hills -Town Marshal Page 16-11 PARKS AND RECREATION ADMINISTRATION J.Milo Bonnin Recreation Program Coordinator I Director of Parks and Recreation Michelle Carlson Executive Assistant Bryan Hughes Deputy Directorof Recreation Renata Dominguez Administrative Assistant Corey Hromek Recreation Program Coordinator Amy Silverman Recreation Assistant III Parks &Recreation Intern MISSION STATEMENT: The mission ofthe Fountain Hills Parks and Recreation Department is to enhance thequality of life by providing and maintaining safe,available,and accessible parks and recreation services that will meet the intellectual,social,cultural,and leisure needs of all residents. VISION STATEMENT: In April2000,theParks andRecreationCommissiondeveloped a visionstatementforthedepart ment, which states: By the year 2005 the Fountain Hills Parks & Recreation Department will achieve full agency accreditation, a National Gold Medal Award,and a 100% excellence rating from the citizens of Fountain Hills. DEPARTMENT DESCRIPTION: The Parks and Recreation Department is responsible for providing safe and accessible recre ation services for all age groups. Parks and Recreation services include:senior programs, adult sports, youth sports,pre-school programs,cultural programs,teen services,outdoor programs, special events,special interest classes,adult education classes,and after school programs. FISCAL YEAR 2000-2001 ACCOMPLISHMENTS: •Developed a successful partnership with Senior Services Inc. of Fountain Hills to provide excursions throughout the State of Arizona for senior citizens. •Expanded our partnership with Maricopa County Library District -Fountain Hills Branch to offer special programs to residents. •Increased participation in the Mayor's Youth Council by almost four times the number of participants from last year.Staff and Council officers attended the National League of Cities Conference in Boston,Massachusetts. 2001-2002 Budget Town of Fountain Hills -Parks and Recreation Page 17-1 •Expanded our partnership with the Boys and Girls Clubs of Scottsdale - Fountain Hills Branch byoffering programs to youth andteenresidents. •Reorganized the department to better utilize staff and individual strengths without impacting the budget. •Received a grant from the Arizona Commission on the Arts in the amount of $1,500 for the Conceit in the Parks series. •Applied for an Arizona Commission on the Arts Grant to provide additional funding for the Concert in the Park series. • Applied for an Arizona State Parks Heritage Grant to develop Four Peaks Neighborhood Park-Phase II. •Administered and completed Phase I improvements at Fountain Park. This project was partially funded by an Arizona Heritage Grant that was received in 1998. •Attended the National Recreation and Parks Congress and Exposition in Phoenix,Arizona. •Published the second edition of "101 Things for Kids to Do". •Revised the Parks and Recreation Department's Strategic Plan. • Certified35coachesthroughtheFountainHillsChapteroftheNationalYouthSportsCoaches Association. • Researched and revised park rules and amended theTownCode to reflect the changes. •Researched and revised facility fees and implemented a facility fee waiver policy. •Assisted with the activities of approximately 250 volunteers who worked an estimated 3,500 hours,5,000 of which were donated by parents who worked in the 2001 Youth Basketball Program. •Hosted a volunteer banquet to recognized Fountain Hills citizens that volunteered with Parks &Recreation over the last year. FISCAL YEAR 2001-2002 OBJECTIVES: •Compile documentation in support of the Commission for Accreditation of Parks and Recre ation Agency through the National Recreation and Parks Association,and schedule a visita tion team to inspect related documentation sometime in 2002. •Offer seven new or expanded recreation programs. •Increase program participation through unique marketing techniques. •Increase the department's volunteer base and continue to explore and use creative methods to recognize volunteers. •Provide outreach services and support for local youth organizations including the Fountain Hills Unified School District and Fountain Hills -Fort McDowell Cattle Guard Alliance. •Continue to develop the web site for all Parks and Recreation related items. 2001-2002 Budget Town of Fountain Hills -Parks and Recreation Page 17-2 • Increaseparticipationin pre-schoolprograms through newrelationshipswiththeFountain Hills Mom's Club. • Identify new recreation and leisure education programs to be offered in fiscal year 2002- 2003. •Cross-train employees to handle increased workload. PERFORMANCE STANDARDS: •Provide excellent customer service including information referral,quality programs,and easy registration. • Provide staff support to all events and activities scheduled at Golden Eagle Park,Four Peaks Neighborhood Park,Desert Vista Neighborhood Park, and Fountain Park. •Provide Little League,Soccer Club,Pop Warner, Jr. Miss Softball,and Lacrosse with any assistance necessary to ensure the success of their respective organizations. • Work closely with the Fountain Hills Unified School District to assist with scheduling and maintenance of facilities used by the Parks and Recreation Department. •Monitor expenditures and revenues to meet department objectives. •Continue to supplement park development budgets through Heritage Grant funding,commu nity donations,and partnerships. PERSONNEL SERVICES: The department is requesting an increase in part-time staffing to assist in the areas of recreation programs and park supervision.Part-time staff funding has remained the same over the last three fiscal years, in spite of increased recreaitonal programs and park usage by outside groups. Additional part-time staff will increase customer satisfaction in recreation programming and additional park supervision will reduce park vandalism.Additional staffing hours will help to ensure the longevity of the parks and associated facilities. An increase of $25,000 is requested for this purpose. PROFESSIONAL SERVICES: This line item includes the contract with a consulting firm to provide Heritage Grant support materials such as color renderings,budget estimates,scope item breakdowns,and cut sheets for the 2002 Heritage Grant cycle. Request $10,000 CONTRACT SERVICES: (^These four line items contain the special events and community services organized by the depart- 2001-2002 Budget Town of Fountain Hills -Parks and Recreation Page 17-3 r ment.TheParksandRecreationCommission isrecommending thattenneworexpandedprograms be approved andadoptedbythe Council.Bothprogram expenditures and revenues are increasing as a result of the addition and expansion of these programs, which are primarily youth and teen oriented. As always,revenuesdependlargelyon thesuccess ofindividualprograms. Acomplete listofallprogramstobe offeredin fiscalyear 2001-2002 appearsin Appendix L. NewprogramsareselectedbytheParksandRecreationCommissionthroughanannualevaluation process. The LeisureRecreation Subcommittee initiates this process inDecember andbringsthe recommendation to the full Commission for a vote.This recommendation is then forwarded to the Mayor and Council during the budget process. The Commission and staff have emphasized and significantly increased programs for youth and teens. Some of these programs do not pay for themselves.However,it is designed that these programs generate sufficient revenue to pay for their "direct"expenses.Presented below is a table showing the "Program Funding History": Program Funding History (5 years) FY 01-02 FY 00-01 FY 99-00 FY 98-99 FY 97-98 Expenditures $170,500 $170,000 $208,100 $144,600 $105,500 Revenues $174,000 $209,875 $226,300 $145,000 $129,000 Special Programs: This line item covers the expenditures for 34 programs found in Appendix M.Special programs include special events,community education classes,and Fountain Hills'non-profit clubs co- sponsored by the Town. Some community events are subsidized,such as the St.Patrick's Day Celebration and the 4th of July Celebration. Request $76,500 Revenue Estimate $45,200 Sports Activities: This line item is for expenditures associated with Youth and Adult Sports Programs.There are 21 programs offered in this category for next year. A detailed breakdown of expenditures by program can be found in Appendix N. Request $50,000 Revenue Estimate $71,000 2001-2002 Budget Town of Fountain Hills -Parks and Recreation Page 17-4 Youth and Teen Programs: For several yearsthe Commission hascontinuedtoplaceanemphasisonteen programming.Teen programming willprovidemore opportunities forteensandhelptoreducejuvenile delinquency in FountainHills. This line itemincludes theexpenditures for 22programs found in Appendix O. There will be an increased effort to collaborate with other local agencies,such as the Boys and Girls Club, Maricopa County Sheriff's Department, and the Mom's Club to expand on thepro gramscurrentlyofferedbyParksandRecreation. Thesekindofpartnershipsresultinthedevel opmentofnew andattractiveprogramsforthe youngadultsofFountain Hills. Request $44,000 Revenue Estimate $57,800 Constituent Communications: This line item is for the printing, postage, and photographs for sixissues of theTown's newsletter, Fountain Hills COMPASS.This year's COMPASS will again be twelve full pages printed with four-colorprocess,and will be mailedto approximately 10,000homes. The Compass includes materials from the McDowell Mountain Preservation Commission,Senior Services,Inc.,Fountain HillsFireDepartment,FountainHillsUnifiedSchoolDistrict,andFountainHillsSanitaryDistrict. The newsletter content varies based on the time of the year.Additionally,the JUST 4 TEENS, newsletter continues to be well received.Currently,this newsletter is four pages and is printed C inblackonacolor shell.Many Fountain Hills students receive this newsletter,andstaffplans to expand the youth database in the upcoming year. This newsletter will continue promoting programsfor youth andteens,announcingjob opportunities, andproviding civiceducation. Request $48,000 REPAIRS AND MAINTENANCE: This line item includes expenses associated with the department's 15-passenger van purchased during fiscal year 1998-1999. Request $1,000 SUPPLIES AND SERVICES: Advertising and Promotion: This expense is for advertising and miscellaneous signage. Marketing efforts duringfiscal year 2001-2002willconcentrateonutilizingtheFountainHillsCOMPASS,newsreleases,flyers,monthly calendars, Channel 11,community bulletin boards, and the Parks and Recreation home page web site. Ads in the Times will still be used to promote programs and increase exposure. Request $2,000 2001-2002Budget Town of Fountain Hills -Parks and Recreation Page17-5 c Conferences: Conferencesconsist of the National RecreationandParks Association Congress andTradeShow in October,ESCOM Conference in May, and the Southwest Commission on the Arts Conference in March. Additionally, several staff members will accompany members of the Mayor's YouthCoun cil to the National League of Cities Conference in November. Request $6,000 Continuing Education: One of the department's objectives is, "To maintain high training standards and to cross train employees".Employees are required to maintain professional standards and certifications,renew firstaidandCPRcertificationsannually,andcontinuetoimprovecustomer serviceandcomputer information skills.Continuing education includes classes taught through the Arizona Government Training Seminars,workshops,and seminars. Request $6,000 Dues and Publications: This line item includes memberships for staff and the Commission in the National Recreation and Parks Association, the Arizona Parks and Recreation Association, and the Arizona Heritage Alli ance. Request $2,500 Gas and Oil: This line item provides gas and oil for the 15-passenger van purchased during fiscal year 1998- 1999.Approximately 60 different trips and excursions are planned for youth & teens and senior citizens next fiscal year. Request $2,500 Office Supplies: This line item includes miscellaneous office supplies to facilitate, manage, and organize the daily administrative operations of the department.Flyers and newsletters published internally account for a large percentage of this line item that includes colored paper, maintenance, and copier sup plies for the copy machine. The department also assists youth groups and clubs with copying flyers and program information through the Club Assistance Program. Request $12,000 2001-2002 Budget Town of Fountain Hills -Parks and Recreation Page 17-6 Printing: Printing consists of letterhead,special marketing projects,slides,photographs,the "101 Things To Do"brochure,the Summer School brochure,and certifications for volunteers.Also included are posters and special brochures promoting upcoming community special events fallundertheprint ing budget.Theseitemsareplacedaround Town in local businesses toaidin marketing programs. Filmdevelopmentalsoaccountsforalargeportionofthislineitem. Manypicturesaretakeneach yearofprogramsandconstructionprojectsthatare usedforfuturemarketingandreference. Request $5,000 Communications: The two-way radios, pagers, and cellular phones for six full-time staff will be replaced with Nextel units because of the transition from analog to digital technology. This line item includes sixNextelunitsandmonthlyexpenseformaintenanceanduse.Additionally,eightpagerswillbe distributed to part-time staff. Request $7,000 Travel: Thislineitemisfor miscellaneous mileageandtravelfor five full-time andten part-time/seasonal staff members.It also includes out-of-state airfare travel. Request $2,500 Uniforms: Oneof the department's objectives is "to be visible" and "provide on-site information, assistance, and services to park visitors andprogrampatrons". The department continues to maintain high standardswith its appearancein the community. Staff uniforms arerequired to be worn when on duty,attendingspecialevents,orstafftraining. Thepublicmustclearlyrecognizestaff personnel during emergencies,whenseeking information,orreporting facility problems.Presenting aneat appearance enhances public trust and quickly establishes staffidentity. Request $4,000 Bank Charges: This line item covers bank charges resulting from insufficient fund check returns and annual service fees for the department's credit card. Request $150 2001-2002 Budget Town of Fountain Hills -Parks and Recreation Page17-7 PARKS &RECREATION u 2001-2002 Budget 3/31/01 2000-2001 Year-to-Date Budget 2000-2001 Rev.Estimate SALARIES &BENEFITS: 389,400 12,100 400 24,300 600 3,400 1,000 3,290 31,400 1,900 Wages 254,901 344,500 324,100 FICA 7,225 9,800 9,200 Unemployment Insurance 693 600 670 Employee's Health Insurance 11,784 19,900 16,250 Employee's Life Insurance 303 600 400 Employee's Dental Insurance 1,746 3,100 2,350 Employee's Eye Insurance 485 900 650 Worker's Compensation Insurance 1,521 2,800 2,500 Employee's Retirement Fund 17,875 29,500 24,000 Disability Insurance 903 1,800 1,200 TOTAL $297,436 $381,320 $467,790 CONTRACT SERVICES 10,000 76,500 44,000 50,000 48,000 $228,500 Engineering Fees 2,000 0 2,000 Special Programs 35,024 52,350 42,350 Youth and Teen Programs 32,659 46,650 46,650 Sports Activities 45,471 71,000 50,000 Constituent Communications 37,154 45,000 46,650 TOTAL $152,308 #::;":!j;o;i ::;.;•/ssu REPAIRS &MAINTENANCE: 1,000 $1,000 Vehicle Maintenance &Repair $568 $1,000 700 TOTAL $568 :';u;!;i;:;-/0-i; SUPPLIES &SERVICES: 2,000 6,000 6,000 2,500 2,500 12,000 5,000 7,000 2,500 4,000 150 Advertising 3,688 3,000 5,000 Conferences 4,240 5,750 5,000 Education/Training 3,766 6,000 6,000 Dues &Publications 1,165 2,650 1,500 Gas &Oil 964 1,500 1,500 Office Supplies 12,215 15,000 15,000 Printing 3,270 3,500 4,000 Communications 2,298 5,000 4,800 Travel 2,417 2.500 2,500 Uniforms 2,387 4,000 4,000 Bank Charges 46 3,000 150 TOTAL $36,456 ::;'•:;!.!. ::\-x $49,650 CAPITAL EXPENDITURES 0 0 Capital Outlay -Vehicles 0 0 0 Office Furniture &Equipment 0 0 0 TOTAL CAPITAL EXPENDITURES $0 $0 $0 :,$0 TOTAL EXPENDITURES $486,768 $681,400 $619,120 $746,940 2001-2002 Budget Town of Fountain Hills -Parks and Recreation Page 17-8 DESERT VISTA NEIGHBORHOOD PARK Director To be named Don Clark Deputy Director of Parks Robbie Ford Park Operations Supervisor MISSION STATEMENT: The purpose of Desert Vista Neighborhood Park is to assist the Fountain Hills Sanitary District with effluent disposal and provide residents with an additional park site,including a 3.5 acre off-leash recreational facility. PARK DESCRIPTION: Desert Vista Neighborhood Park is a 12-acre site located between Desert Vista and Tower Drive south of Tioga Drive,with approximately nine acres of turf. The Town acquired the site on May 21,1998,from MCO Properties,Inc.The Town,in cooperation with the Fountain Hills Sanitary District,is using the 12-acre site for an effluent disposal field.Approximately 3.5 acres is fenced for use as an off-leash recreational facility.The balance of the site is used for lacrosse and open play. FISCAL YEAR 2000-2001 ACCOMPLISHMENTS: •Overseeded the entire park. •Constructed seven containers for the mutt mitts. •Installed two benches for residents. •Installed two ADA approved drinking fountains and one drinking fountain for dogs. •Installed two additional benches at the off-leash recreational facility. •Hosted the annual Paws in the Park special event. •Posted new signage at the Off-Leash Recreational Facility. 2001-2002 Budget Town of Fountain Hills -Desert Vista Park Page 18-1 \jg&p/ FISCAL YEAR 2001-2002 OBJECTIVES: • Provide excellent weekly maintenance of park. • Eliminate turf weeds and weeds on dirt slopes. • Level alllow and uneven turf areas throughout the park. • Add new surface material at the entrance of the Off-Leash Recreational Facility. •Post new park rules. •Install additional benches and trees. PERFORMANCE STANDARDS: • Provide a clean,litter-free site for the public. •Provide pet waste bags. • Eliminateirrigationleaksandstandingwaterwithin theoff-leashrecreational facility. • Provide a safe and healthy off-leash recreational facility. PERSONAL SERVICES: One park operations supervisor maintains the entire 12-acre site. REPAIRS AND MAINTENANCE: Field Preparation/Maintenance: Thesefundshelpto meetthepark objectives of providing excellent support services to parkpa tronsandtheirpets. MaintenanceexpensesfortheOff-Leash Recreational Facilityincluderepairs to fencing, gates, locks,sidewalks,and parking lots. Request $3,000 Mowing/Landscaping Maintenance: These expenditures include:winter overseeding inOctober ($5,000);fertilizing fourtimesperyear ($4,000);weedsprayingthree timesper year ($4,000);top dressmulchonceper year ($6,900); aeration fourtimesperyear ($1,920);mowingweeklyand miscellaneous irrigation repairs.This line item includes a 4.3%increase to the annual landscape contract. Request $57,500 SUPPLIES AND SERVICES: Advertising/Signage: Thesecostsinclude:effluentwatersigns;nolittering,informationanddirectionalsigns;andsignage related to new park ordinances. Request $3,000 2001-2002 Budget Town of Fountain Hills -Desert Vista Park Page 18-2 x^^a*' Electricity: Electricityexpenses areexpected to increase thisfiscal yeardueto the additionofthree irrigation clocks and two water chillers for drinking fountains at Desert Vista Neighborhood Park. Request $5,000 Tools,Shop Supplies: Tools and shop supplies are used in the care and maintenance of the park and park equipment. Tools to be purchased include shovels,rakes,wrenches,hand-power tools,weed eater,blower, etc. Supplies include paint,cement,rope, locks, glue, and wire. Request $500 Water,Sewer,and Trash Pick-Up: This line item includes potable water for chilled drinking fountains and sewage services. Request $5,000 CAPITAL EXPENDITURES: Park Improvements: This budget includes the addition of the drinking fountain similar to the one installed at the Off- Leash Recreational Facility during fiscal year 2000-2001. The drinking fountain is an ADA approved fountain with three pet station bowls attached at the bottom. Request $2,500 2001-2002Budget Town of Fountain Hills - Desert Vista Park Page18-3 J3Ii,•IT•/1•:-%•;-:;:.-:-..V..-.#i j. 1 cc CL "S O ••-C •V "-s_*;. 1 i: ".'.f£i [';s 1 D) |0)IOK fz - o 5 o CO 2 •*—»J 03 > tr e Q 3 w DESERT VISTA PARK 3/31/01 2000-2001 2000-2001 2001-2002 Year-to-Date Budget i Rev.Estimate Budget CONTRACT SERVICES: Professional Fees 0 0 0 "0 Engineering/Design Fees 0 0 0 0 ... TOTAL "^^^^n^Hai HHra£ffi$i£tl!&!lM^K&£fl •^^^^^^HRBflrTiVF 0 REPAIRS &MAINTENANCE: Equipment Rental 0 5,000 0 0 Field Preparation/Maintenance 1,966 5,000 2,500 3,000 Mowing/Landscape Maintenance 29,798 55,000 40,000 57,500 TOTAL SUPPLIES &SERVICES: Advertising 109 1,000 500 •3;ooo Electricity 2,515 1,200 4,200 5,000 Tools/Shop Supplies 141 2,000 500 500 Water/Sewer 1,084 0 2,000 5,000 . TOTAL $3,849 .::-.or;:"-;v :;;••-•:• CAPITAL EXPENDITURES Capital Outlay -Park Improvements 1,286 0 7,500 "2,500 TOTAL $1,286 $36,899 $0 $7,500 $2,500 3 D i TOTAL EXPENDITURES $69,200 $57,200 $76,500 2001-2002 Budget Town of Fountain Hills -Desert Vista Park Page 18-4 c c FOUNTAIN PARK Director To be named Don Clark Deputy Director of Parks Robbie Ford Park Operations Supervisor MISSION STATEMENT: ThestaffofFountainParkisdedicatedtoenhancingthebeauty,value,andqualityofthe environment, andto providing qualityrecreational opportunities through the operation and maintenance of Fountain Park. PARK DESCRIPTION: The Town acquired the park on May 1,1997,from MCO Properties,Inc.Approximately nine months later the Parks and Recreation Commission developed a Master Plan which has been revised several times over the last two years to accommodate the community's needs.The plan includes approximately 7,200 linear feet of walkways with:lighting;three picnic ramadas with tables and barbecues;scattered picnic tables;two restroom/control buildings;two parking lots with 120 stalls;children's playground and tot lot with water feature and shade structure;18 hole disc golf course with driving tees;outdoor performance pad; 12 station par course;connecting footbridge;interpretive signage;and site furnishings. Fountain Park is a 64-acre passive recreation area and anchor to the Town Center.The park, built in 1970,included:35-acres of turf;a 29-acre million gallon effluent lake;the world famous fountain;a dam;pump station;an 18-hole championship disc golf course;a children's playground;various picnic tables and benches;and two parking lots. Work began in 2000 to replacethelakelinerandwascompletedearlyin 2001.In 1998,theTownreceived$700,000in Heritage Grant funds for Phase I improvements at Fountain Park, including two additional covered picnic ramadas, anew restroom/control building, and connecting sidewalks throughout the park. The Town will also be receiving $237,307 from the Land and Water Conservation Fund to apply to Phase II improvements.Phase II improvements include one activity area with a tot lot and playground, three picnic ramadas with tables and grills, one lighted parking lot, an educational arboretum,and signage throughout the park.Phase II improvements are anticipated to begin this Fall. 2001-2002 Budget Town of Fountain Hills -Fountain Park Page 19-1 c FISCAL YEAR 2000-2001 ACCOMPLISHMENTS: •Continued annual tradition of dyeing the Fountain green on St.Patrick's Day. • Closed park for various park projects (lake liner repair, Phase I Improvements, Sanitary District's injection and well project, and culvert project). •Collaborated with the Engineering Department on the lake liner replacement project. • CompletedPhaseIimprovementstoFountainParkincludinganewrestroom/controlbuilding, two covered ramadas,and colored sidewalks connecting the restroom/control building to the ramadas. •Collaborated with Victoria Properties on a joint parking lot between the park and Plaza Fountainside. •Installed anew computerized control panel for pump operations of the fountain. •Collaborated with the Sanitary District on rebuilding four aeration pumps for circulation of oxygen into Fountain Lake. •Initiated a monthly vehicleinspection of one full-size truck. FISCAL YEAR 2001-2002 OBJECTIVES: Provide professional assistance during fairs and large events. Begin Phase II improvements of the approved Master Plan. Continue to decrease the migratory bird population at the lake. Provide exceptional maintenance of the Town's assets. Emphasize restroom cleanliness and a litter free environment. Cross-train Parks and Recreation employees to assist with park beautification. Manage financial resources to meet authorized expenditures. Plan and implement a successful overseed schedule. Increase staff visibility and provide assistance to park visitors. Prepare pump house building and yard for possible public tours. PERFORMANCE STANDARDS: •Provide clean litter-free facilities daily. •Secure restroom building and park entry gates daily. •Maintain beautiful stress-free turf year round. •Maintain an accident-free work environment. 2001-2002 Budget Town of Fountain Hills -Fountain Park Page 19-2 PERSONNEL SERVICES: The park is staffed with one parks operations supervisor.This employee also assists with management ofthe 12-acre Desert Vista Neighborhood Park property. CONTRACT SERVICES: Engineering/Design Fees: Thisincludes$90,000foradministrationservicestodevelopconstructiondocumentsforFountain Park Phase II improvements, and $20,000 for construction inspection services to assist with construction administration after the project has been awarded. It is anticipated that theTownwill contract with e-group, Inc. for both services.Development of Phase II construction documents would begininAugust with construction beginning intheFall. Request $110,000 REPAIRS AND MAINTENANCE: Vehicle Maintenance/Repair: This includes annual monthly maintenance foronefullsize half-ton 1999DodgeRam pickup, oneJohnDeere 4x2 gator,andone 14-foot fiberglass boatwitha 4-hp engine.Monthly maintenance includes oil changes,belt/chain replacements,and other routine maintenance. Request $3,000 Equipment Repair/Maintenance: Routine repairs atthe pump house are anticipated due to the age offacility. An amount of$8,000 has been included for possible pump failures,electrical problems,oil leaks, valve or seal problems.Italsoincludesroutinemaintenanceofthe fertilization pumpforthe irrigation system. Funds for routine maintenance,cleaning,and safety inspections are also included. Request $8,000 Equipment Rental: Equipment rental for Fountain Park includes miscellaneous equipment to repair the irrigation system. Request $1,000 Building Repairs/Maintenance: The restroom/control building was completed in the summer 2001. Park personnel willcontinue its high standards of cleanliness and maintenance that is stressed throughout the park system. This budget includes funds for cleaning supplies,paper products,trash bags, and outside services 2001-2002Budget Town of Fountain Hills - Fountain Park Page19-3 for electrical and air conditioning repairs,and semi-annual floor cleaning. Request $3,000 Field and Park Maintenance: This line item includes expenses not included in the annual landscape contract,such as the annual fowl removal program,dog mitts,fencing for special events,pH testing of the lake water, acid for the injection system, fertilizer, and maintenance and repairs to the pumps. Request $27,500 Mowing/Landscape Maintenance: Landscape maintenance includes weekly mowing,landscape maintenance, and irrigation system repairs.TruGreen Landcare is the current contractor that has been maintaining Fountain Park for two years.Included in this lineitem is a4.3%increase to the annual landscape contract ("ALC") and the following additional expenses: •Winter overseeding -$20,600 (Scheduled for 10/19-11/9)(included in the ALC) •Landscape and maintenance -$22,900 (included in the ALC) •Mowing -$24,000 (included in the ALC) • Tree trimming -$1,000 •United States and Arizona State Flags -$500 • New trees and landscape material -$5,000 •Aeration four times per year -$5,600 (included in the ALC) •Irrigation repairs -$8,000 (included in the ALC) •Irrigation maintenance -$7,000 (included in the ALC) Request $90,000 SUPPLIES &SERVICES: Advertising/Signage: The costs associated with this line item are signage,including effluent water signs, no litter signs,directional signs,and new park ordinances.Also included in this line item is the cost associated with bid advertisements for Fountain Park Phase II improvements. Request $5,000 Conferences: These funds are requested so that park staff can attend the annual APRA and APRA southwest conferences. Request $100 2001-2002 Budget Town of Fountain Hills -Fountain Park Page 19-4 Education &Training: Training and certifications are an important part of meeting park operation goals. These funds are to keep the park operations supervisor current with certifications. Request $700 Dues &Publications: This line item is for APRA and NRPA annual dues and journal publications. Request $150 Office Supplies: This line item includes costs for miscellaneous office supplies and re-stocking the first aid supply kit at Fountain Park. Request $500 Electricity: The largest expense for supplies and services is electricity. This expense includes electricity to operate the three fountain pumps, one irrigationpump, fountain lighting, illuminationof theflag pole, lake aeration compressors,restroom/control building, ramadas, and pump house facilities. Because the park was closed for lake linerrepairs and park improvements during fiscal year 2000- 2001,this line item was significantly decreased.The park and fountain are now operational and it is necessary to increase this line item to run the fountain pumps. Request $150,000 Gas &Oil: This lineitem includes expenditures for onefull size half-ton 1999Dodge Ram truck. Also included is one John Deere gator, one 14-foot fiberglass boat with a 4-hp engine,one pressure washer, one generator, one air compressor,and numerous 2-cycle gas powered landscaping equipment. Request $3,000 Tools,Shop Supplies: This line item includes tools for one parks operations supervisor to use in the care and maintenance of the park and park equipment.Tools include pruners,loppers, saws, shovels, rakes, wrenches, lightmeters,andotherhandtoolsassociatedwiththe maintenance ofthepark and facility.Supplies include paint,cement,rope, locks, glue, and wire. Request $1,000 Printing: 2001-2002 Budget Town of Fountain Hills -Fountain Park Page 19-5 During thisfiscal year,staff will begin preparing construction documents forFountain Park Phase II improvements.Costsassociatedwithproducingconstructiondocumentsareduplicationofplans andspecifications,preparationof as-builtdrawings,andpreparationoftemporarysignage. Request $3,000 Communications: The two-way radio, pager,and cellular phone will be replaced with a Nextel unit because of the transition from analog to digital technology.This line item includes one Nextel unit and the monthly costs of maintenance and use. Request $1,100 Water/Sewer/Trash Pick-Up: Thisitemincludespotablewaterforthe restroom/control buildingandchilleddrinking fountains, and trash service for one dumpster. Request $7,000 Travel Expense: This line item is for travel reimbursement or mileage that is job related. Request $100 Uniforms: Funds are requested for uniforms to outfit one parks operations supervisor. Uniforms include shirts,pants,shorts,boots,hats,belts,jackets(forthefallseason),andpersonalsafety equipment. ParksandRecreationuniformsincreasestaffvisibilityandcreatea positivepublicimage. Request $1,000 CAPITAL EXPENDITURES: Park Improvements: Early this year, the Town received $237,307 from the Land and Water Conservation Fund as a resultoftheArizonaStateParksHeritageGrantapplicationsubmittedonFebruary 29,2000.This application requestedfundstocompleteFountainParkPhaseII improvements,includingan activity area with a shaded playground and playground equipment;one lighted parking lot; an educational arboretum;one multi-path walkwaythroughoutthepark;threepicnicramadaswithtables;andpark signage. Request $1,000,000 2001-2002 Budget Town of Fountain Hills -Fountain Park Page 19-6 e group wiokw.ttaumn i mtornmm <tmm>nc 6tf «.«Cw<K«t ftrta**Wft««"*♦HOW KlKt «0Q Fountain Park Master Plan North 0 PHASE I (EXISTING) .10'wide integrallycolored ADA 1 sidewalk (4,920 linear feet) _8'wide multi-use walking pathwith *•decomposed graniteover asphalt (4,615 linear feet) .-"Red Yucca Ramada"with three 8 'person picnic tables andbarbecue West parkinglot with 1IS lighted spaces. See sheet "FountainPark West ParkingLot" foranenlargement "Golden Barrel Ramada"with three 8 person picnic tables and barbecue PHASE II .,"Kiwanis Ramada"with three 8 . personpicnictables andbarbecue "ChuparosaRamada' with ihree : "person picnic tables and barbecue r "Ironwood Ramada"with three 8 \~person picnic tables and barbecue O Educational arboretum with signage 142 trees total. „,InterpretiveSignage (5 stations). *-•See sheet "Fountain Park Interpretive Sighnage"fordetail f p 18 hole disc golfcourse witli ice 6 Restroom t control building (990 S.F.)Irj\Fountain Lake performance pad with •-. spectator seating u (45'x75')shaded totlotfin3-5 year olds •.**.'(45*x7S')playground for 5-12year olds (IJ Park entry signage (2 locations)See shee "Fountain ParkEntry Signage" for detail ( J JEast parking lot with 59 lighted spaces (K)Veterans memorial and rose ( /1 \Pathway lights covering (9,535 ')L.F.and 95 lamps) ')\fM Desert Wildflower Garden (15,060 S.F.). See sheet "FountainParkDesert Wildflower Garden" for an enlargement. c c FOUNTAIN PARK 3/31701 2000-2001 2000-2001 2001-2002 Year-to-Date '.'.Budget Rev.Estimate Budget SALARIES &BENEFITS: Wages 27,112 37,000 37,000 39,400 FICA 376 550 506 590 Unemployment Insurance 53 70 70 50 Employee's Health Insurance 2,668 3,650 3,850 4,210 Employee's Life Insurance 50 90 70 90 Employee's Dental Insurance 357 430 480 530 Employee's Eye Insurance 102 180 150 180 Worker's Compensation Insurance 456 780 900 880 Employee's Retirement Fund 2,982 4.070 4,050 4,340 Disability Insurance 136 250 200 270 TOTAL $34,292 ::/,;:,<•!'•:;..:.:, CONTRACT SERVICES: Engineering/Design Fees 56,014 145,000 75,000 110,000 _ TOTAL t 56,014 ••-'.m r l>\su 110,000 REPAIRS &MAINTENANCE: Equipment Repair 6,074 12,000 8,000 8,000 Vehicle Maintenance/Repair 1,551 1,000 2,500 3,000 Equipment Rental 68 9,200 1,000 1,000 Building Repairs/Maintenance 3,516 3,000 4,000 3,000 Field and Park Maintenance 33,679 27,500 37,000 27,500 Mowing/Landscape Maintenance 44,574 95,000 80,000 90,000 TOTAL $89,462 i!•/•/\n.•:-;,-;..:m.'•••-":• SUPPLIES &SERVICES: Advertising 604 400 800 5,000 Conferences 0 100 100 100 Education/Training 309 500 500 700 Dues &Publications 0 100 100 150 Electricity 15,226 50,000 50,000 150,000 Gas and Oil 1,878 2,000 2,200 3,000 Office Supplies 198 500 400 500 Tools,Shop Supplies 592 2,000 1,000 1,000 Printing 75 3,000 300 3,000 Communications Expense 98 800 200 1,100 Water 2.734 7,000 7,000 7,000 Travel 5 100 100 100 Uniforms 529 1,000 800 1,000 TOTAL ::/..'.-.10 :;•:•/;o;i '/- CAPITAL EXPENDITURES Capital Outlay -Equipment 2,233 1,600 2,235 0 Capital Outlay -Improvements 1,224.261 1,200,000 1,225,000 1,000,000 TOTAL $1,226,494 $1,201,600 ~1 $1,227,235 $1,000,000 1 1 • _ TOTAL EXPENDITURES $1,428,510 $1,608,870 $1,545,511 $1,465,690 2001-2002 Budget Town of Fountain Hills -Fountain Park Page 19-7 \^jp/ C FOUR PEAKS PARK Director To be named Dave Arnold jPark Operations Supervisor MISSION STATEMENT: The staff of Four Peaks Neighborhood Park is dedicated to maintaining the 14-acre facility to department standards andto cooperatively schedulethe facility with theFountainHillsUnified School District. PARK DESCRIPTION: Four Peaks Neighborhood Park is a 14-acre recreation facility adjacent to Four Peaks Elemen tary School. The Town recently acquired approximately 10 additional acres at Four Peaks Neighborhood Park for which the Town Council recently approved a Master Plan. The Town of Fountain Hills Parks and Recreation Department has maintained this land for several years and willcontinuetomaintainitin thefuture. The park currently includes a lighted soccerfield with seating, amulti-purpose field with lights, one Little League field, one Softballfield, two lighted tennis courts,two lighted basketball courts, a children's playground,restroom/control building, one ramada with a grill, a temporary skate park facility, and parking for 30 vehicles. FISCAL YEAR 2000-2001 ACCOMPLISHMENTS: • Provided support services for Little League,the Soccer Club,Pop Warner Football,and the Lacrosse Club. •Upgraded conditions of ball fields. • Initiated an inspection of the temporary skate park facility. •Initiated a monthly vehicle inspection of one full-size truck. • Installed aninjection system at the south athletic field. • Acquired approximately 10-acres of park land from the Fountain Hills Unified School Dis trict. 2001-2002 Budget Town of Fountain Hills - Four Peaks Park Page 20-1 FISCAL YEAR 2001-2002 OBJECTIVES: i^,•Maintain current support services to customers. •Provide exceptional maintenance of the Town's assets. •Emphasize restroom cleanliness and litter free environment. •Manage financial resources to meet authorized expenditures. •Maintain high staff visibility and provide friendly help for park patrons. PERFORMANCE STANDARDS: •Provide safe and clean facilities daily. •Secure restroom/control building and park entry gate daily. •Maintain safe and beautiful green turf year-round. •Maintain an accident free work place. PERSONAL SERVICES: Oneparkoperations supervisor maintains the entire site and allfacilities. Although approximately 10acres has been acquired, increasing the park to 14 acres, no additional staff is being requested thisfiscalyear. (,CONTRACT SERVICES: Engineering/Design Fees: Thelineitemincludes$23,000forthe administration servicestodevelopconstructiondocumentsfor the proposed skate park facility at Four Peaks Neighborhood Park -Phase II. It is anticipated that theTownwillcontractwithe-group, Inc.forthisservice. Development oftheskate parkconstruction documentswould startinAugust 2001withconstruction beginning whenadditionalfunding becomes available during thefiscal year,either through savings from theFountain Park -Phase IIproject or collected development fees. Request $23,000 REPAIRS AND MAINTENANCE: Vehicle Maintenance/Repairs: This budget includes annual/routine maintenance on one full size truck, one John Deere 4x2 gator, tractor,andaJohnDeerefieldrake. The maintenancecontractfortheJohnDeereequipment,chipper/ spreader, and aerator account for the increase to this line item. Also included are expenditures for tires,oilchanges, and other repairs for the maintenance of allvehicles. Request $2,300 ^%^^y^ 2001-2002 Budget Town of Fountain Hills -Four Peaks Park Page 20-2 Equipment Rental: ^^Rentals include asod cutter used for edging ball fields,a trencher for installation ofnew irrigation lines, a verticutter,andturf vac for maintenance of turf areas. Request $2,800 Building Repairs/Maintenance: Ahighstandardofcleanlinessandmaintenanceisheld for FourPeaks Neighborhood Park,requiring adequate cleaningsupplies forthe restroom,controlbuilding,andexteriorareas.Additionally,thisline item includes fundsto maintain the temporary skatepark,parkinglot,andlightsthroughoutthe facility. Thisbudgetincludescleaning supplies,paper products,trashbags,andoutsideservicesfor plumbing, electrical,ACrepairs,and interior/exterior painting. Request $2,500 Field Preparation/Maintenance: Fundsinthislineitemassiststaffin providing excellentsupportservicestoyouthsports,adult sports, and othercommunity organizations using park amenities.Expenditures include maintenance ofall sportsfields with:fertilizers;organic materials;fieldmarkingpaintforsoccer,lacrosseandPop Warner, chalk foradultsoftballgames andLittleLeague; irrigation parts and repairs;replacement nets; and W'repairstofencing,gates,locks,sidewalks,parkinglots,and damaged park equipment. Request $16,500 Mowing/Landscaping Maintenance: This lineitemisfortheannualmowingcontract andrelated expenditures tomaintain 6.8 acres of turf, comprised oftwoball fields,asoccerfield,andgeneral athletic fields. Mowingisdoneonaweekly schedule andalso uponrequest. This line item includes a4.3%increase to the annual landscape contract and 10%for special requests by the Parks &Recreation Department. Request $14,000 SUPPLIES AND SERVICES: Advertising/Signage: These fundsprovideadditionalparksignage fornew park ordinances. Request $4,500 Conferences: ThesefundsarerequestedforparkstafftoattendtheannualAPRAand STMA-AZ national conferences. ^Request $1,000 2001-2002 Budget Town of Fountain Hills -Four Peaks Park Page 20-3 Continuing Education: W^Training and certifications are an important part of meeting park operation goals.These funds enable the park operations supervisor to maintain current certifications. Request $300 Dues and Publications: This lineitemisforannual professional dues and journal publications. Request $150 Office Supplies: This line item is for miscellaneous office supplies and items to re-stock the first aid supply kit at Four Peaks Neighborhood Park. Request $100 Electricity: Electricity expenses are expected to increase 10% due to the Four Peaks Neighborhood Park Phase II park expansion and increased use of new park amenities.All fields are constructed with lights for night play.Expenditures for other lighted amenities include two-lighted tennis ^^courts,two-lighted basketball courts,one lighted ramada,and area lighting throughout the park. Request $18,000 Gas and Oil: This line item includes expenditures for one full size 1996 Dodge Ram truck. Also included are one John Deere gator, one John Deere field rake,one mixed fuel for 2-cycle equipment,one chipper/shredder,and tractor (requested in this fiscal year).There will be an approximate increase of 30%due to the additional vehicle use by the recreation assistants and office staff. Request $2,400 Tools,Shop Supplies: These budget items include tools for one park operations staff to maintain the park and park equipment.Tools include pruners,loppers,saws,shovels,rakes,wrenches,light meters, etc. Supplies include paint,cement,rope,locks,glue,wire, etc. Request $2,000 2001-2002 Budget Town of Fountain Hills -Four Peaks Park Page 20-4 \a^y' Printing Printingisfordocuments, as-builtdrawings,temporarysignage,and businesscards. Request $3,000 Communications: The two-way radio, pager, and cellular phone will be replaced with a Nextel unit because of the transition from analog to digital technology.This line item includes one Nextel unit and the monthly costs of maintenance and use. Request $1,100 Water/Sewer/Trash Pick-Up: This line item includes: potable water for the restroom/control building and chilled drinking fountains; trash pick-up for one dumpster; and irrigation of all turf and landscaped areas.The Town will be responsible for the additional 300,000 square feet of turf recently acquired from the School District carrying an increase in irrigation cost. Request $28,000 Travel Expenses: v^This budget isfor travel reimbursements and mileage that is job related. This line item includes airfare expenses toLas Vegas,Nevada,forthe STMA National Conference! Request $400 Uniforms: Funds are requested for uniformsto outfit one park operations supervisor. Uniforms include shirts, pants, one pair of boots, hats, belts, jackets (for the fall season), and personal safety equipment.Parksand Recreation uniformsincreasestaff visibilityandcreate a positivepublic image. Request $1,000 2001-2002 Budget Town of FountainHills- Four Peaks Park Page 20-5 u Capital Improvements: The Town will receive approximately 10-acres of land from the School District at Four Peaks Neighborhood Parkinexchangeforimmediatepark improvements tothe playground.Aspartofthe masterplanforFourPeaksNeighborhoodParkPhaseII,these playground improvements include playground equipment,aplaygroundshade structure,oneslide,andsite improvements adjacent tothe playground. Theplaygroundportion ofPhaseIIisexpectedtobecompletedbyAugust 1,2001 and will costapproximately $105,000.TheFour Peaks Rotary Club is donating $15,000 from themoney itreceivedforthePennyPlaygroundandtheTownwillcontribute$55,000tothepark improvements. The School District will contribute $35,000 to these parkimprovements as part of their current capital improvement project. Request $55,000 2001-2002 Budget Town of Fountain Hills - Four Peaks Park Page 20-6 FOUR PEAKS NEIGHBORHOOD PARK L 2001-2002 Budget 3/31/2001 2000-2001 2000-2001 Year-to-Date Budget Rev.Estimate SALARIES &BENEFITS: 38,100 570 50 5,100 90 780 180 980 4,190 260 Wages 24,222 39,500 32,100 FICA 325 870 500 Unemployment Insurance 53 140 100 Employee's Health Insurance 3.290 3,000 3.950 Employee's Life Insurance 50 90 70 Employee's Dental Insurance 490 600 700 Employee's Eye Insurance 116 110 150 Worker's Compensation Insurance 428 980 900 Employee's Retirement Fund 2,664 3,850 3.550 Disability Insurance 136 270 200 TOTAL $31,774 $49,410 $42,220 $50,300 CONTRACT SERVICES: 23,000Engineering/Design Fees 7,000 0 7,000 TOTAL 7,000 7,000 23,000 REPAIRS &MAINTENANCE: 2,300 2,800 2,500 16,500 14,000 Vehicle Maintenance/Repair 2.281 2.250 2,500 Equipment Rental 1,143 2,750 1,750 Building Repairs/Maintenance 611 2,500 1,000 Field Preparation/Maintenance 11,838 16,500 16,500 Mowing/Landscape Maintenance 9,330 13,000 13,000 TOTAL $25,203 $37,000 $34,750 $38,100 SUPPLIES &SERVICES: 4,500 1,000 300 150 18,000 2,400 100 2,000 3,000 1,100 28,000 400 1,000 Advertising 155 200 200 Conferences 0 240 0 Education/Training 505 300 600 Dues and Publications 0 100 100 Electricity 9,912 13,500 14,500 Gas and Oil 951 1.200 1,200 Office Supplies 206 100 250 Tools,Shop Supplies 1.951 2,000 2,000 Printing 82 500 250 Communication Expense 75 300 100 Water/Sewer 4.290 7,000 7.300 Travel 0 100 100 Uniforms 361 1,000 500 TOTAL $18,488 $26,540 $27,100 $61,950 CAPITAL EXPENDITURES 0 0 55,000 Capital Outlay -Vehicles 0 0 0 Park Improvements 0 0 0 Park Equipment 11,158 11,800 11,800 TOTAL $11,158 $11,800 $11,800 $55,000 TOTAL EXPENDITURES $93,623 $124,750 $122,870 $228,350 2001-2002 Budget Town of Fountain Hills -Four Peaks Park Page 20-7 •-._'../FourPeaksNeighborhoodParkPhaseIIConceptualMasterPlan(jftKmEghtedWinerolerhockeyferity*»txeachsrsSkNewtabledoaskeMlcourtswinbleachers(*JS)shadobosquemthpicnictables^RExistinglighledballfield(2JNewswage/mainlenanceyard(Approx:2500si.)(f§^Existingtenniscourts(jkExistinglightedSoftballf.e!d(jSiNewFourPeaksElementarySchooladdition(®)Nen13.500S.F.CommunityRecreationCenter(fS)Ne/iparkinglol(29spaces)(jijtoSchoolplaygroundffi%Newskateboardpark^WNewbikerackarea(jw)Fliclar.a@Largegroupramadawithpxnictablesandbarbecues(SSNewparkinglot(25spaces)I'mNewtrashenclosure(ill)Existingpedestrianbridge(jt§)ExistingFourPeaksNeighborhoodParklightedsoccer^fieldr^§)Existingrestroomsandoffice0ikExistingparking0fyAdnx'rssuat'enBuVfcnggj)FourPeaksElemantaiySchool{zfyExistingbusloadingareaggExistingFourPeaksNeroHjorhocdParkNaliveAreaOpenSpacegg)CatoteWashNatrraAreaOpanSpace(3fiCellPhoneTrans'o-rr.srw'.hScreenWailr^Access(orCellPhoneTransformer^y^Maintenance$2)BufferAreaw.lnbemvngandIsndscapo3'TaiMelalFencetoMatchPhaseIFenceAVngWashChainTjikFenceforBaseba3andSoflba'tFie'dsno«ih030'60'FourPi-oksMetthboriwcdPorkPho>»llConccploolMoslorPlanegroupcftvircivncnloldo.gn>"C-;CoftSIWjW'ONBim-sOrji-yw;0HS7W£hianmm-jiJCOlO \ii$jj^0?ir c GOLDEN EAGLE PARK Director (to be named) Don Clark Deputy Director of Parks Chance Butterfield Park Operations Supervisor Danny Tancredi Parks Worker MISSION STATEMENT: Golden Eagle Park is a community treasure and a support facility for the expanding Junior/ Senior High School.It is also a high profile property and an excellent community amenity with an emphasis on safety,cleanliness,and beauty. PARK DESCRIPTION: Golden Eagle Park is a 25-acre active recreation facility adjacent to the Middle School/High School. The park includes four multi-purpose lighted ball fields with covered dugouts and seating for 550 spectators, four lighted tennis courts with a shaded waiting area, two lighted basketball courts with bleachers,two lighted sand volleyball courts with a shower tower, a tot lot,a children's playground with ashaded seat wall, a2,500 square foot restroom/control building, three parking lots with a total of 223 parking spaces, three picnic ramadas with grills, two pedestrian foot bridges,six chilled drinking fountains,a horse shoe pit, six open turf areas, a large equipment storage yard, and over a mile of sidewalks and concrete pathways. FISCAL YEAR 2000-2001 ACCOMPLISHMENTS: Installed a fence around the volleyball courts. Resurfaced the basketball courts. Collaborated with the Engineering Department on improvements to the Golden Eagle Dam. Replaced and added additional trees and shrubs throughout Golden Eagle Park. Established an open turf area between Fields #2 and #3. Painted the restroom/control building,railings,curbs,and garbage bins. Installed a new modular desk in the office. Collaborated with Fountain Hills Little League to reinstall one scoreboard and install three new scoreboards at all four fields. 2001-2002 Budget Town of Fountain Hills -Golden Eagle Park Page 21-1 •Provided support services to High School and Middle School personnel and sport teams. •Provided field preparation to the Senior Softball program (leagues and tournaments),the Men's League,Fountain Hills Little League,and Fountain Hills Soccer Club. •Initiated a monthly vehicle inspection of two full-size trucks. FISCAL YEAR 2001-2002 OBJECTIVES: •Maintain current support services to assist youth and adult organizations,Middle/High School sports activities,and other community organizations using Golden Eagle Park facilities. •Provide exceptional maintenance of the Town's assets. •Emphasize restroom cleanliness and a litter free environment. •Cross train recreation assistants to assist with park maintenance. •Manage financial resources to meet authorized expenditures. •Maintain a successful fall overseed schedule. •Maintain high staff visibility and provide friendly help for park patrons. PERFORMANCE STANDARDS: •Provide safe and clean litter free facilities daily. •Secure restroom/control building and park entry gates daily. •Prepare and line all ball fields for scheduled activities. •Maintain beautiful green turf year-round. •Maintain an accident free work environment. PERSONNEL SERVICES: This expense is for one Deputy Director of Parks who reports to the Director of Parks and Recreation,one Parks Operations Supervisor,and one Parks Worker.These current positions are needed to maintain the high standards of support,services,and maintenance established for Golden Eagle Park. REPAIRS AND MAINTENANCE: Vehicle Maintenance/Repairs: This budget includes annual routine maintenance of two full size trucks, a tow behind utility trailer, two John Deere 4x2 gators, a John Deere field rake, a reel mower, a Tennant sweeper, and aFord tractor. The maintenance contracts for the sweeper and John Deere equipment account for most of this line item. Also included are expenditures for tires, oil changes,and other repairs to maintain the other vehicles. Request $8,500 2001-2002 Budget Town of Fountain Hills -Golden Eagle Park Page 21-2 c Njjpss/ Equipment Rental: Rentals include a sod cutter used twice a year for edging all four ball fields, a utilitypump for removing water during mainline repairs, atrencher for installation of new irrigation lines, and a de-thatcher for maintenance of the baseball field in-field turf. Request $2,000 Building Repairs/Maintenance: High standards of cleanliness and maintenance are stressed at Golden Eagle Park. Adequate cleaning supplies for the restroom, control building, and exterior areas are provided. This line item includes cleaning supplies; paperproducts; trash bags; service of plumbing,electrical and air conditioning system;and paint for interior and interior surfaces. Specific projects include: •Replace tennis court windscreens ($5,000). • Plastic seal and paint the parking lot ($4,000). • Paint various projects throughout the park due to wear and tear, vandalism, and graffiti ($1,500). •Replace picnic tables at the Cottonwood Ramada due to wear and tear ($2,500). • Replace 10 portable fence panels used for special events at all parks ($1,000). • Install lidsfor trash cans attheRamadas andthroughout the park tocontrol excessive fly and bee congregation ($1,000). Request $15,000 Field Preparation/Maintenance: This budget item is very important to the Golden Eagle Park objectives of providing excellent support services to assist youth sports organizations,adult sports, and other community organizations using park amenities. Specific items include: field lighting replacement ($5,000); gatevalvereplacementtoisolatethemainline($2,500);andadditionaltrees,shrubs,groundcover and granite installation ($3,000). Several sports tournaments are hosted annually for seniors,adults,and Little League.Field preparation services are provided for these and for many other sports activities.Miscellaneous expenditures include:maintenance of four ball fields with fertilizers,organic materials,field marking paint for soccer and foul lines,chalk for adult softball games;irrigation parts and repairs; and general repairs to fencing, gates, locks,parking lots, and damaged park equipment. Request $21,000 2001-2002 Budget Town of Fountain Hills -Golden Eagle Park Page 21-3 Njiyps^ Mowing/Landscaping Maintenance: This line item is for the annual mowing contract and related expenditures to maintain beautiful green turf year-round at Golden Eagle Park. This includes 6.28-acres of turf comprised of four ball fields and six open turf areas. Mowing is done on a weekly schedule and also upon request. Tasks related to this budget are aerating,de-thatching,scalping all turf areas, removing debris and grass clippings,top dressing,and applying herbicide and charcoal.This line item also includes a 4.3%increase of the Annual Landscape Contract. Request $40,000 SUPPLIES AND SERVICES: Advertising/Signage: This line item includes funds to replace and add signage including effluent water signs, no littering and information signs,directional and park rules signs. Request $5,000 Conferences: These funds are requested for staff to attend the annual National Recreation Park Association, and Arizona Parks and Recreation Association,and APRA Southwest conferences. Request $2,500 Continuing Education: Training and certifications are an important part of meeting park operation goals.These funds train park staff in their respective fields of interest including sports turf, master gardening, and arborculture.Also included are fees to maintain current certifications and to attend the Playground Safety institute. Request $4,000 Dues and Publications: This line item is for annual dues and journal publications. Request $700 Office Supplies: This budget includes miscellaneous office supplies and items to restock the First Aid supply kit at Golden Eagle Park. Request $1,000 2001-2002 Budget Town of Fountain Hills -Golden Eagle Park Page 21-4 Electricity: Electricity expenses are expected to increase 20% for increased use of park amenities. All four ball fields are constructed with lights for night play.Expenditures for other lighted amenities include four lighted tennis courts,two lighted basketball courts, two lighted volleyballcourts, three lighted Ramadas, monument lighting, and area lighting throughout the park. Request $35,000 Gas and Oil: This line item includes gas and oil for one 1999 Dodge Ram and one 1991 Chevy long bed truck. Also included are two John Deere gators, one John Deere field rake,propane for one Tennant sweeper,diesel for one Ford tractor, and mixed fuel for 2-cycle equipment.There will be approximately a 50%increase due to the addition of fuel for the Tennant sweeper, diesel for the tractor and increased use of vehicles by recreation assistants and office staff. Request $4,000 Tools,Shop Supplies: This budget provides parks operations staff with tools and shop supplies used to maintain the park and park equipment.Tools include pruners,laupers, saws, shovels, rakes, wrenches, light meters, etc.Supplies include paint,cement,rope, locks, glue, wire, etc. Request $3,000 Printing: Printing is for documents,as-built drawings,temporary signage,and business cards. Request $500 Communications: The two-way radio, pager, and cellular phone will be replaced with a Nextel unit because of the transition from analog to digital technology.This line item includes four Nextel units and monthly costs for maintenance and use. Request $4,500 Water/Sewer/Trash Pick-Up: This item includes potable water for the restroom/control building and eight chilled drinking fountains; trash pick-up for three dumpsters;sprinkler watering for the stabilized in-fields on four ball fields; the volleyball watering system;and several potable quick couplers.Although 2001-2002 Budget Town of Fountain Hills -Golden Eagle Park Page21-5 all turf areas are normally irrigated with effluent water; an interruption of effluent water was \^experienced last year.An additional amountof $1,500 in potable waterhasbeenincludedto compensate for any interruptions in the next fiscal year. Request $8,000 Travel Expenses: This budget is for travel reimbursements or mileage that is job related. Also included in this line item is the cost for the deputy director of parks to attend the NRPA conference in Colorado. Request $1,500 Uniforms: Funds are requested for uniforms to outfit three parks operations staff Uniforms include shirts, pants, boots, hats, belts,jackets (for the fall season),and personal safety equipment.Uniforms increase staff visibility and create a positive public image. Request $4,000 CAPITAL EXPENDITURES: Park Improvements: This budget is for improvements to park equipment and furnishings to enhance park maintenance and park aesthetics.This request includes: • An effluent water irrigation pump system including engineering fees,piping,electrical work, and installation to bring effluent water to Golden Eagle Park for irrigating turf areas ($42,000). • Shade structures for the tot lot and playground to allow children to play on the equipment year-round ($18,000). Request $60,000 2001-2002 Budget Town of Fountain Hills -Golden Eagle Park Page 21-6 (Ill'ltCIl SITE e^^ V PBKSntlAN t*\WJtPASS loniVKt PARK AND Mr-SnCtTJUlBJi RECREATIONAL MASTER PLAN GOLDEN EAGLE PARK FOUNTAIN HILLS,ARIZONA e group landscape erchtecture 'environments!design inc eg #9 5150.00 SCHOOL SITE UXTT1LLORAMA1M onanntf area SAffllARO RAMADA SUNRTOGE CANYON CtOLFCOURSH wrth o 50 100 :oo GOLDEN EAGLE PARK u L "T 3/31/01 2000-2001 2000-2001 Rev.Estimate 2001-2002 Budget... 107,000 :1,590 200 11,760 270 •1,480 460 2,770 11,770 730 Year-to-Date Budget SALARIES &BENEFITS: Wages 73,606 94,900 98,500 FICA 1,027 1,400 1,405 Unemployment Insurance 157 210 150 Employee's Health Insurance 6,818 8,850 9,500 Employee's Life Insurance 149 270 200 Employee's Dental Insurance 986 1,450 1,350 Employee's Eye Insurance 279 460 375 Worker's Compensation Insurance 1,303 2,350 2,500 Employee's Retirement Fund 8,097 10,440 10,850 Disability Insurance 382 650 550 TOTAL $92,804 $120,980 $125280 $138,030 CONTRACT SERVICES: TOTAL 0 0 REPAIRS &MAINTENANCE: 8,500 2,000 15,000 21,000 40,000 Vehicle Maintenance/Repair 6,021 8,000 9,000 Equipment Rental 322 1,800 800 Building Repairs/Maintenance 7,557 10,000 9,500 Field Preparation/Maintenance 27,306 31,000 31,000 Mowing/Landscape Maintenance 22,885 31,700 31,700 TOTAL $64,091 $86,500 SUPPLIES &SERVICES: 5,000 2,500 4,000 .700 35,000 4,000 1,000 3,000 500 4,500 8,000 1,500 4,000 Advertising 485 600 600 Conferences (20)700 100 Education/Training 750 2,000 1,000 Dues and Publications 295 400 400 Electricity 20,602 30,000 31,000 Gas and Oil 2,545 3,300 3,300 Office Supplies 719 300 800 Tools, Shop Supplies 1,651 4,000 2,800 Printing 0 625 625 Communication Expense 246 2,000 500 Water/Sewer 4,986 8,000 8,000 Travel 0 100 100 Uniforms 1,329 3,000 2,000 TOTAL $33,588 $55,025 ..,'$51,225 $73,700 CAPITAL EXPENDITURES 0 60,000 $60,000 Park Equipment 0 0 0 Park Improvements 7,288 39,000 20,000 TOTAL $7,288 $39,000 $20,000 J •L TOTAL EXPENDITURES $197,771 $297,505 $278,605 $358,230 2001-2002 Budget Town of Fountain Hills -Golden Eagle Park Page 21-7 PatHarvej Street Siperiiteideit Street Depirtmeit I ENGINEERING DEPARTMENT Ton Wild Arwtait Piblic Worb Director David Sttpaiek PiMk Worts Uaiiteuice GarjMupave.C.E.T CuilEipittrtif luptcio Du Sckoerfeld Ci»il EipKenif lupecior Betty Bnaioi EiecttJTeAssiitait JaniceBatter Secretary RudjHimLP.E..L.S. Director of PiblicWorb TonEipieei LeticiaCarrillo.E.l.T. Traffic Eipieena|Auljji JtmLetbier Seiior Civil Etpieer KeiValverde Eipieenij Tectorial/ CAD Operator ArtCaidelaria Civil Eipieer Steve SikorsLi Draftu|/CAD Tectorial Vacail litem MISSION STATEMENT: The Engineering Department is dedicated to protecting the health,safety and well being of the public by assuring properly designed and constructed infrastructure,correct property transfers, quality mapping and excellent community service. DEPARTMENT DESCRIPTION: The Engineering Department processes, reviews,permits and inspects encroachment permits, includingsubdivision plans, "off-site" improvement plans and utilitycuts. The department supports theBuilding Safety Department by reviewing and inspecting site work plans for building permits. The department supports the Community Development Department by technical review of area specificplans, rezonings, preliminary plats, special use permits and other land use matters. The Engineering Departmentis responsible forsitecapitalprojectsincludingstreets,traffic,drainage, andlandscaping,and provides technicalsupportfor park and building projects. The department providesprojectplanning, design anddrafting (ordesign contract management andplan review), constructioninspection,andcontractadministration. The department alsohandlesallstreetmajor maintenance contracts,including design,layout and inspection. TheEngineeringDepartmentprovidesmappinganddraftingsupportforallTowndepartmentsand provides administrativeand clerical support for the Public Works and Street Departments. The 2001-2002 Budget Town of Fountain Hills -Engineering Page 22-1 department functions as the Town's traffic engineer,drainage administrator and floodplain administrator. The Engineering Department processes allreal estate transactions forthe Town including right-of- way, easements and real property. The transactions include acquisitions, abandonments and annexations. FISCAL YEAR 2000-2001 ACCOMPLISHMENTS: During thefirstten months of fiscal year2000-2001,the Engineering Department accomplished the following: •Reviewed 1,024 site plans for building permits •Reviewed 16 subdivision preliminary plats. • Reviewed, permitted, and inspected 19subdivision improvement plan projects. •Reviewed,permitted and inspected 379 utility permit requests and 90 locations under blanket permits. •Reviewed and processed 29 real estate transactions including 22 easement abandonments,2 easement grants,4 property acquisitions,and 1 other real estate transaction. •Inspected major public projects including the Golden Eagle Park Dam improvements;the Fountain Lake liner replacement;the Shea Boulevard widening, and the Community Center. •Updated plat,zoning and building development maps quarterly. •Scanned plat maps and improvement plans onto CD-ROM. •Prepared traffic signal conduit map. FISCAL YEAR 2000-2002 OBJECTIVES: •Reconstruct Saguaro Boulevard drainage system in the downtown area to minimize street flooding. •Continue the storm drain atlas maps and traffic signal conduit maps. •Continue data conversion to a GIS system. •Continue capital project planning,design and construction consistent with the budget and the5- yearCIP. •Continue street major maintenance work (see Street Section),expending all budgeted funds. •Perform a Town-wide pavement maintenance evaluation (last done in 1993). 2001-2002 Budget Town of Fountain Hills -Engineering Page 22-2 PERFORMANCE STANDARDS: •Perform building permit first review plan checks within: • 10 working days for single family residences and miscellaneous permits. •15 working days for multi-family and commercial permits. • 5 working days for subsequent plan reviews. • Perform subdivision (encroachment permit) first review plan checks within 20 working days andsubsequentplanreviewsin5workingdays. Performutilitycut(encroachmentpermit)plan checks within 10 working days. • Identify all plan review concerns in the first submittal. •Provide a customer friendly environment for citizen and developer. • Provide thorough, timely subdivision (and other development related)technical review comments tothe Community Development Department. •Provide technical input to the Town Council and advisory commissions as requested. •Respond to citizen inquiries within one working day. PERSONNEL SERVICES: As shown in the organizational chart, there are currently 11 full-time positions in the Engineering Department. No additional staff is requested. CONTRACT SERVICES: Contractual Services: Periodically,real-estate transactions including right-of-way dedications,easement grants or abandonments require a market analysis,appraisal and/or title report. Request $2,000 Engineering Fees: TheEngineeringDepartmentregularlycontractswithdesign professionals (engineers,land surveyors, mappers, architects and landscape architects) for services. These contracts provide: disciplines and special expertise not available on the Town's regular staff; technical manpower for major projects;and areserve of technical manpower during overflow and bottlenecktime periods. The estimated contract fees breakdown is: • CivilEngineer- Shea BoulevardBikeLanes (FederalAid)$30,000 •Civil Engineer -CK Engineering, Burgess &Niple andHTPO for street,storm drain, and traffic signal designs 40,000 2001-2002 Budget Town of Fountain Hills -Engineering Page 22-3 •Civil/Sanitary Engineer -Black & Veatch;for Fountain Lake secondary filtration system design $15,000 Contribution to ADWR State Standards Work Group 2,500 Geotech-OnCall 5,000 Landscape Architect - On Call 2,500 Phase I Environmental Assessments 3,000 Plan Review -Willdan 10,000 Scan &Rastorize Plans 5,000 Surveyor -On Call 5,000 Request $118,000 REPAIRS AND MAINTENANCE: The Engineering Department has four vehicles. Two are assigned to thefull-time fieldinspectors and two to the other nine personnel for fieldwork.The vehicles include a 1991 pickup truck;1994, 1996, and 1999 utility vehicles. • VehicleRepairsandMaintenance $5,000 •Equipment Repairs (Survey and technical)500 Request $5,500 SUPPLIES AND SERVICES: Advertising: This item includes public bid,public notices and employment advertising. Request $2,300 Conferences,Education/Training,Dues and Publications: Conferences include one national conference,one in-state conference and five local conferences for 11 staff members.Continuing education includes an average of one technical seminar per staff member,reimbursement for approved college classes and specialized GIS training for the two CAD operators. Dues and publications include professional registration, certification renewals, publications,books and technical literature. Conferences $2,000 Education/Training 3,300 Dues and Publications 2,000 Request $7,300 2001-2002 Budget Town of Fountain Hills -Engineering Page 22-4 c OfficeSupplies;Tools&Shop Supplies; Printing;Communication Expense: Office supplies include paper supplies, general office consumables, software support and CAD plotter supplies (paper,cartridges,etc). Also included is office furniture,which includes chairs, tables,and bookshelves. Tools and shop supplies cover small cost items not considered capital expenditures. Printing includes deliveries,blueprinting and copying costs.Communication expense includes cellular phone bills and batteries. Gas and Oil Expense $6,000 Office Supplies and furniture 5,500 Tools, Shop Supplies 1,000 Printing 3,000 Communication Expense 7,500 Travel Expense 200 Uniforms 3,000 Vehicle Lease Payment 7,500 With the addition of a Traffic Engineering Analyst (and the return of the Town Engineer from disability),another vehicle is needed.Staff proposes to lease an electric Ford Ranger. Although the Town does not typically lease vehicles,electric vehicles cannot yet be purchased.Also, this would provide the Town an opportunity to work towards the alternative fuel vehicle mandates. The electric vehicle would be for in-town use only.This vehicle was shown in last year's budget but has been unavailable due to the tremendous demand and limited supply. Request $33,700 CAPITAL EXPENDITURES: Vehicles: A bi-fuel pickup was approved in fiscal year 2000-2001 and has been on backorder. Delivery and payment will not be made until fiscal year 2001-2002. Request $22,100 2001 -2002 Budget Town of Fountain Hills -Engineering Page 22-5 w c ENGINEERING rr 1 L 3/31/01 2000-2001 2000-2001 2001-2002 Budget 549,600 8,030 550 40,860 990 6,330 1,730 3,640 60,460 3,740 Year-to-Date Budget :Rev.Estimate SALARIES &BENEFITS: Wages 355,285 548,000 475,000 F1CA 5,118 8,380 7,000 Unemployment Insurance 540 770 650 Employee's Health Insurance 23,179 34,000 31,300 Employee's Life Insurance 512 990 700 Employee's Dental Insurance 3,927 5,450 5,200 Employee's Eye Insurance 968 1,600 1,300 Worker's Compensation Insurance 1,679 3,490 2,000 Employee's Retirement Fund 39,045 59,620 53,000 Disability Insurance 1,635 3,690 2,200 TOTAL $431,888 $665,990 $578,350 $675,930 CONTRACT SERVICES 2,000 118,000 Contractual Services 0 2,000 0 Engineering Fees 112,505 375,000 160,000 TOTAL $112,505 $377,000 $160,000 $120,000 REPAIRS &MAINTENANCE: 5,000 0 ".„50° Vehicle Repair &Maint.3,156 5,000 5,000 Equipment Rental 0 100 0 Office Equipment Repairs 0 500 0 TOTAL $3,156 ^$5,600 $5,000 $5,500 SUPPLIES &SERVICES: 2300 2,000 3,300 2,000 6,000 5,500 1,000 3,000 7,500 200 7,500 3,000 .100 Advertising 155 4,000 1,000 Conferences 426 1,500 500 Education/Training 310 4,000 1,000 Dues &Publications 932 2,500 2,000 Gas &Oil 4,047 5,000 4,500 Office Supplies 9,802 14,700 12,000 Tools, Shop Supplies 1,670 3.000 2,000 Printing 1,437 7,000 4,500 Communications Expense 1,975 5,000 4,500 Travel 0 200 200 Vehicle Lease Payments 0 5,000 0 Uniforms 1,072 3,500 1,200 Bank Charges 35 0 100 TOTAL $21,861 $55,400 $33,500 $43,400 CAPITAL EXPENDITURES —;"'_.,22,100CapitalOutlay-Vehicles 0 20,000 0 TOTAL CAPITAL EXPENDITURES $0 $20,000 #$0 J #$22,100 D. TOTAL EXPENDITURES $569,410 $1,123,990 $776,850 $866,930 2001-2002 Budget Town of Fountain Hills -Engineering Page 22-6 PUBLIC WORKS MEDIANS/DAMS/WASHES &MOUNTAIN PRESERVES Randy Harrel, P.E.. L.S. Director of Public Works Town Engineer Tom Ward Assistant Public Works Director David Stepanek Open Space & Landscape II MISSION STATEMENT: The Public Works Department mission is to express and enhance the beauty, value and quality of the environment by operating and maintaining public grounds,dams,medians,natural washes and mountain preserves. DEPARTMENT DESCRIPTION: Public Works is responsible for the operation and maintenance of Town-owned wash parcels, mountain preserves, dams, public groundsandmedian landscaping. The department isresponsible for five ADWR jurisdictional dams and numerous smaller dams. FISCAL YEAR 2000-2001 ACCOMPLISHMENTS: •Assisted Parks &Recreation with the renovation of Fountain Park. •Performed wash cleanup in Legend Wash,Oxford Wash,Caliente Wash and Escalante Wash. •Cleaned up Ashbrook Wash(east of El Pueblo) and planted 30 trees (mesquites,palo verdes and ironwoods).Hydroseeded all disturbed areas with the assistance of the State Fish and Game Department. • Installed riprap along the southsideofPalisades Boulevard from Hampstead toMountainside as an alternate to retaining walls. Staff feels this is more desirable from an aesthetic point of view. •Provided granite for Shea Boulevard medians on the MCDOT project,both the east and west portion of Shea Boulevard. •Installed the irrigation system and planted trees for the west end portion of the MCDOT project. •Assisted ADWR with the raising of Golden Eagle Park Dam per the IGA.This dam now meets the ADWR design standard for the 100-year storm event. •Performed annual maintenance of all five Town-owned dams and received favorable inspection reports by ADWR. 2001-2002 Budget Town of Fountain Hills -Public Works/Medians/Dams &Washes Page 23-1 FISCAL YEAR 2001-2002 OBJECTIVES: • Continueclean-upofother urgentand moderatefirehazardareasincoordinationwiththeFire District requests. • AttendMMPC meetingsand assistwiththeirgoalsand objectivesfor the open spaceareas. • Work in conjunction with C.P.E.by weekly checking wash areas for illegal dumping or destruction of these areas. PERFORMANCE STANDARDS: • Provide information tothe public regarding themedians, dams, preservation areasand washes. • Providea highlevel of median maintenance,recognizing that medians are a very important element of the "first impression"people have of Fountain Hills. •Inspect all dams quarterly. •Check irrigation operation monthly to ensure proper coverage. • Spray herbicides semi-annually for weed control. •Respond promptly to citizen inquiries and concerns. REPAIRS AND MAINTENANCE: Public Works has two assigned vehicles,one of which is currentlyon loan to the Engineering Department. Request $1,800 Equipment Rental: The budgeted amount isfor miscellaneous equipment used inconjunction withmedian maintenance or special events. Request $2,000 Dam/Wash Maintenance: This item includes fire hazard,erosion hazard,trash and dumping removal in the wash and preservation areas. It also includes maintenance of items required atthe five ADWR jurisdictional dams. Most ofthis budget amount will be expended for urgent fire hazard removal areas during the remainder of the summer. Request $160,000 Median Landscape Maintenance: This item has substantially increased due to the significant addition of median landscape areas maintained.From 1996 to 2000, median landscape acreage has quadrupled.A listing of the 2001-2002 Budget Town of Fountain Hills -Public Works/Medians/Dams &Washes Page 23-2 existingandproposedmediansis attached.TheTownwillassumeresponsibilityfor approximately 17 additional acres in fiscal year 2001-2002 including Palisades Boulevard (Shea Boulevard to Lost Hills). Since these areas have not previously been maintained, staff may need to request additional maintenance funds during theyear ($364,000). Fountain maintenance atAvenueofthe Fountains has been budgeted at $11,000. Request $375,000 SUPPLIES &SERVICES: Advertising: This item includes public bid, public notices and employment advertising. Request $200 Conferences,Education/Training,Dues and Publications: Conferences $300 Education/Training 300 Dues and Publications 200 Request $800 Office Supplies;Tools &Shop Supplies;Printing;Communication Expense: Request: Electricity $ 7,000 Gas and Oil Expense 4,000 Office Supplies and furniture 100 Tools,Shop Supplies 1,500 Communication Expense 1,200 Travel Expense 100 Uniforms 1,500 Water and Sewer: This is water service for all median irrigation and other landscaped areas. Request $70,000 2001-2002 Budget Town of Fountain Hills -Public Works/Medians/Dams &Washes Page 23-3 c L L NORTH TOWN OF=FOUNTAIN HILLS WASH FIRE HAZARDS uc dowhi uawm pabk LEGEND SCALE OF MILES PREPARED: MAY 25,2001 J w TOWN OF=FOUNTAIN HILLS LANDSCAPE MAINTENANCE CONTRACT (MEDIANS &TOWN-MAINTAINED FRONTAGES) |_d_________ O SCALE:1"=3600' 0 0.5 NORTH SCALE OF MILES LEGEND MAINTAINED BY PUBLIC WORKS (TURF) (IRRIGATED) (DRY) MAINTAINED BY ASSOCIATIONS INTIALLY MAINTAINED BY DEVELOPERS - FUTURE TRANSFER TO TOWN TOWN OWNED PARK OR FACILITY 12-00)MEDIAN TRANSFER DATE (MONTH-YEAR) A_ COMMUNITY CENTER PREPARED:MAY 25, 2001 J Public Works Management Responsibilities I |i ! i Location of Property Number of j Parcels Acreage 1 Acquisition Date ! Parcels owned in 1996 5 37 [1996 orearlier | MCO transfer parcels ("the washes')162 557 March &September!1997 New Civic Center site 1 13 |May 11997 Avenue of the Fountains 2 3 February!1998 Fountain Hills Blvd @ Shea 1 1 February!1998 Firerock Country Club transfer parcels 3 +389 August;1998 Dittler Subdivision 3 2 October!1998 SunRidge Canyon -Parcel 12 1 5 May 1999 Lakeside Bond 1 101 October 1999 Puerto del Lago Parcel C 1 5.1 November 2000 Town Hall Grounds 1 0.5 July 2000 Kiwanis Building 1 0.5 July 2000 PROPOSED FY 2001-02 McDowell Mountains Bond 100-400 North Heights Dam Landscaped Medians and Right-of-Way Frontages Medians maintained in 1996 10 1996 or earlier Street Yard perimeter 1 June 1997 Lakeside HOA medians (Panorama,El Lago)3 June 1997 MCO medians 10 February 1998 Avenue of the Fountains 3 February 1998 Town Center I (On Fountains Hills Blvd/Palisades)1 July 1998 Firerock Ridge HOA medians 3 April 1999 Cottonwoods Improwment District 1 June 1999 Town Center 11(on El Lago)1 June 1999 Entrance signs (2 areas)July 1999 Shea -144th Street to Palisades 2 January 2001 PROPOSED FY 2001-2002 Public Art at Saguaro/Shea Avenue of the Fountains (at post office)1 Eagle Mountain Parkway (Shea to Summerhill Blvd)1 Summerhill Blvd (Eagle Mountain Pkwy So. To Guard Gate)1 Water feature and landscaping at Palisades and Shea (east and west side)1 Palisades Blvd (Shea to Lost Hills)Medians 6 Palisades Blvd (Shea to Lost Hills)Frontage Areas (per proposed agreement with SunRidge Canyon in lieu of Sunridge Drive and Desert Canyon Drive)7 2001-2002 Budget Town of Fountain Hills -Public Works/Medians/Dams &Washes Page 23-4 w ••_ _ PUBLIC WORKS L_ 3/31/01 2000-2001 2000-2001 2001-2002 Year-to-Date Budget Rev.Estimate Budget SALARIES &BENEFITS: Wages 23,797 31,800 32,500 33,400 FICA 317 480 450 500 Unemployment Insurance 52 70 70 50 Employee's Health Insurance 3,205 4,450 4,400 5,100 Employee's Life Insurance 50 90 70 90 Employee's Dental Insurance 517 750 700 780 Employee's Eye Insurance 66 110 90 110 Worker's Compensation Insurance 405 790 790 870 Employee's Retirement Fund 2,618 3,500 3,575 3,680 Disability Insurance 120 220 200 230 TOTAL $42,260 REPAIRS &MAINTENANCE: Vehicle Maintenance Repair 801 1,500 1,500 1,800 Equipment Rental 0 5,000 0 2,000 Median/Landscape Maintenance 165,525 350,000 250,000 375,000 Dam/Wash Maintenance 94,983 150,000 130,000 160,000 TOTAL $261,309 $506,500 $381,500 $538,800 SUPPLIES &SERVICES: Advertising 0 400 400 200 Conferences 0 500 500 300 Education/Training 163 500 500 300 Dues &Publications 0 300 300 200 Electricity 4,827 5,000 6,000 7,000 Gas and Oil 2,052 2,500 2,500 4,000 Office Supplies 829 1,300 1,300 100 Tools,Shop Supplies 865 500 1,000 1,500 Communication Expense 410 900 600 1,200 Water/Sewer 39,368 45,000 55,000 70,000 Travel 0 100 100 100 Uniforms 744 1,500 1,500 1,500 _J TOTAL $49,258 $58,500 $69,700 $86,400 CAPITAL EXPENDITURES Capital Outlay -Vehicles 0 0 0 — 0 Capital Outlay -Projects 187,173 450,000 200,000 10,000 — J ID X *XU,UUV _n TOTAL EXPENDITURES $528,887 $1,057,260 $694,045 $680,010 2001-2002 Budget Town of Fountain Hills -Public Works/Medians/Dams &Washes Page 23-5 CREW #1 Striping & Traffic Control Steve Calhoon Maintenance III 1 Tim McElmeel Maintenance I Jerry Poma 1 Maintenance I 1 STREET DEPARTMENT Randy Harrel,P.E.,L.S. Director of Public Works Town Engineer Tom Ward Assistant Public Works Director Pat Harvey Street Superintendent Tony Marchese Field Supervisor George Roth Mechanic T CREW #2 Crack Seal & Asphalt Patching Vacant Maintenance III Tim Schilreff Maintenance II Phil Brouzes Maintenance II Brad Schwinde Maintenance a CREW #3 Equipment Operators Street Sweeping Greg Elco Equipment Operator Tom Morgan Equipment Operator CREW #4 Signs Ken Kurth Maintenance III Rudi Neeb Maintenance 1 Michael Koveikis Fleet/Equipment Mechanic MISSION STATEMENT: The Street Department is dedicated to quality customer service by operating,preserving and maintaining Town-owned roadways and traffic control systems safely and efficiently. DEPARTMENT DESCRIPTION: The Street Fund pays for Street Department personnel and contract work for street repairs, operations,maintenanceandimprovements. MajorStreetDepartment tasksincludecracksealing, asphalt patching,signing,striping,traffic signals, brush removal and street sweeping. The department provides vehicle maintenance services for the entire Townfleet, andtrafficbarricading for Town approved and sponsored special events.Contracted tasks include construction and renovation of streets,walls,sidewalks,drainage facilities and traffic signals.Contracted major street maintenance items include concrete curb replacement,asphalt reconstruction,asphalt overlays,slurry seal,emulsion seal and house number painting. 2001-2002 Budget Town of Fountain Hills -Streets Page 24-1 FISCAL YEAR 2000-2001 ACCOMPLISHMENTS: Major projects and accomplishments (through April 30) include: Barricaded and provided street closures for all special events. Completed crack sealing in the east central quadrant of town. Completed street patching after contract curb replacement and prior to slurry seal. Gutter swept all roadways -10 times. Gutter swept all arterial roadways - 12 times. Performed major storm cleanup on an as-needed basis. Assisted Parks and Public Works Departments (over 400 manhours). Contract Work: Performed major asphalt reconstruction at Saguaro and Kingstree. Performed major curb and asphalt construction at El Pueblo and Escondido. Replaced 27 sections of concrete curb,totaling 0.35 miles. Completed mill and overlay of 3 areas, totaling 0.72 miles of roadway. Completed emulsion seal coating on 14.15 miles of street. Completed slurry sealing or microsurfacing 24.66 miles of street. Constructed 5,817'of sidewalk and ramps at 15 locations. Painted approximately 1,500 house numbers on curbs. FISCAL YEAR 2000-2001 OBJECTIVES: •Continue visibility and reflectivity sign checks. •Continue data entry into the sign maintenance computer program. •Crack seal in Zones F and G (southeast quadrant of town). •Track and minimize vehicle maintenance "down-time". •Implement a "traffic signal view"program for the computer system. • Contract Work: Complete allconstruction and major maintenance projects budgeted. PERFORMANCE STANDARDS: • Gutter sweep allstreetsquarterly (ataminimum),withfull width sweeping annually. Gutter sweep all arterial streets and commercial area collector streets monthly. •Respond to citizen inquiries within one working day,whenever possible. • Schedulerequestedstreetmaintenanceinareasonabletimeframe,consistentwith maintaining a high level of productivity. •Minimize disruption to the motoring public due to maintenance and construction work. • Continue to have asafe working environment as evidenced by low workmen's compensation rates. 2001-2002 Budget Town of Fountain Hills -Streets Page 24-2 ( •Patch asphalt concrete curb placement on an as-needed basis. •Minimize vehicle maintenance "down-time". PERSONNEL SERVICES: TheStreetDepartmentcurrentlyhas 14full-timeregularemployees,including2mechanicsand thestreet superintendent.The StreetDepartmentisnotrequestinganynewemployeesinfiscal year 2001-2002. CONTRACT SERVICES: Accounting (auditor) and town attorney legal fees are annually prorated to the Street Fund. LTAF Special Programs are budgeted at 10%of the estimated LTAF revenue.These funds are used for non-street "grants".The Council has traditionally awarded these funds based on the recommendations of a special citizens'review committee in the spring. Request Accounting Fees $ 2,750 Legal Fees $ 6,100 LTAF Special Programs $19,800 REPAIRS AND MAINTENANCE: Vehicle Repair and Maintenance: TheStreetDepartment has6pickup trucks, 3specialized vehicles and6 major equipment pieces. The sweeper (gutter and belly brooms), striper (hoses, nozzles and guns) and grinder (grinding blades)have higher maintenance costs than other vehicles/equipment.The aging of the vehicles and equipment increases the probability of costly major breakdowns.Vehicle equipment repair andmaintenance has been budgeted at $57,000. Equipment rental has been budgeted at$2,000. Request $59,000 Road Repair and Maintenance: This item includes both materials and contracts for routine work.Major categories of road repairs and maintenance include: House number painting (curbs)$ 9,000 Street signs and traffic control 25,000 Traffic signal maintenance 40,000 Striping material 10,000 Crack sealing material 22,000 Paving material 2,500 2001-2002 Budget Town of Fountain Hills -Streets Page 24-3 Nili^s*/ Dump fees 9,700 Misc.materials 1,000 Adopt-a-Street signage 3,000 Request $122,200 Other repairs and maintenance have been budgeted as follows: Buildingrepairs andmaintenance $ 7,700 Office equipment repairs and maintenance 1,000 Request $8,700 Major Road Improvements: This item is budgeted at $660,000. These funds will be used on the contract maintenance and construction projects outlined below. A reference map is included in Appendix P. At the request of the Fire District, $130,000 was budgeted for a fire signal at Avenue of the Fountains and Palisades.Bids were received this fiscal year and construction will begin in the first quarter of the coming fiscal year. Per the IGA,$250,000 has been budgeted for the Town's portion of the MCDOT Shea Widening project. MCDOT believes this amount to be substantially more. Staff is in the process of negotiating the final dollar amount. ($500,000 was budgeted, but not paid, in fiscal year 2000- 2001). $40,000 for the Shea Boulevard bike lane construction has been deferred to fiscal year 2002- 2003.ADOT will ask for the Town's matching share when the Federal funds obligate (prior to the start of construction). Pavement maintenance will be concentrated in the southeast quadrant of Town in fiscal year 2001-2002.No emulsion seal is anticipated in the upcoming fiscal year. Slurryseal ($100,000)willbeappliedto approximately 5.0 miles.Microsurfacing ($70,000)a polymer-added slurryseal,willbeplacedon2.5milesof roadway.Slurrysealand microsurfacing applications willbe performedwhenmajor utilityworkhas beencompletedinthese areas. No asphalt overlay or reconstruction will be performed next fiscal year. 2001-2002Budget Town of Fountain Hills - Streets Page24-4 r No curb replacement is budgeted for fiscal year 2001-2002. $30,000hasbeenbudgetedforstriping. Due tothelargeamountofre-striping,theTown's small striper cannot keep up with the necessary workload. The ability of the existing 10-year old striping machine to function is questionable.Therefore,staff will be contracting outside sources to complete this work. Major road improvements for fiscal year 2001-2002 are budgeted at approximately 30% of previousyears' budgetedamounts. Ifthebudgetedworkisaccomplishedandrevenueisavailable, a supplemental appropriation will be requested at mid-budget year. Request $660,000 SUPPLIES AND SERVICES: Advertising: This item includes public bid, public notices and employment advertising. Request $1,500 Conferences,Education/Training,Dues and Publications: Conferences $500 Education/Training 2,500 Request $3,000 Dues and Publications: This item includes professional organization dues,licensing and certifications,publications and technical literature. The major items aretheArizona Blue Stake subscription, vehiclemaintenance update cartridges,information subscription,and help line. Request $9,400 Electricity: This includes power and lighting for the street yard, office trailer,maintenance building and eight traffic signals (seven existing and one under construction).The increase represents signal conversion from unmetered to metered,increased power costs and new traffic signals. Request $25,000 2001-2002 Budget Town of Fountain Hills -Streets Page 24-5 Gas and Oil: Gas and oil are needed for the pickup trucks, specialized vehicles, major equipment and a number of smallengine driven tools. Propane is included to heat the office and shop buildings. Request $25,000 Office Supplies and Printing: Officesuppliesincludepapersuppliesandgeneralofficeconsumables. Printingincludesdeliveries and copying costs. Request $3,300 Tools and Shop Supplies: This includes the addition/replacement of small tools (under $1000), technical supplies for the Street Department,and vehicle maintenance on all Town vehicles. Request $11,600 Communication Expense: This includes the monthly charges for cellular phones and pagers. Request $2,000 Water and Sewer: This item includes water,sewer and trash pickup charges for the street yard. Request $7,000 Travel: This item is budgeted at $200. Request $200 Uniforms: AllStreetDepartmentemployees,exceptthestreetsuperintendent,wearTownuniforms. Uniforms are rented,maintained,cleaned and replaced by a weekly service. Request $11,000 2001-2002 Budget Town of Fountain Hills •Streets Page24-6 CAPITAL EXPENDITURES: Vehicles: A by-fuel pickup was approved in fiscal year 2000-2001 and has been on backorder. Delivery and payment will not be made until fiscal year 2001-2002. Request $23,000 Equipment: Proposed purchases include the mobile mini storage sheds which were formerly rented ($11,000); 6 new traffic counters,hoses and accessories ($7,000); an A/C Ford Flush Machine ($2,500); CUDA 2530 Parts Washer ($6,000);and a natural gas vehicle service kit ($3,500). Request $30,000 Communications: Eight new radios are requested in this budget.The remaining radios required for the Street Department will be purchased in fiscal year 2002-2003. Request $35,100 Debt Retirement: This is the annual principal and interest payment for the 15-year 1991 HURF Bonds. Request $135,000 2001-2002 Budget Town of Fountain Hills -Streets Page 24-7 STREET DEPARTMENT u 3/31/01 2000-2001 2000-2001 2001-2002 Year-to-Date Budget Rev.Estimate Budget SALARIES &BENEFITS:"1 Wages 332,039 493,322 450,000 518,843 PICA 4,754 7,230 6,400 7,600 Unemployment Insurance 792 1,050 1,050 746 Employee'sHealth Insurance 27,797 45,200 39,500 48,690 Employee's Life Insurance 666 1,350 920 1,350 Employee'sDental Insurance 4,176 7,675 5,750 7,200 Employee's Eye Insurance 1,096 2,105 1,525 2,040 Worker'sCompensation Insurance 8,846 21,708 10,000 22,176 Employee'sRetirement Fund 36,662 54,265 49,300 57,073 Disability Insurance 1,902 3,355 2,600 3^28 TOTAL $418,730 $637,259'I $567,045 I $669,245 CONTRACT SERVICES Accounting Fees 0 2,750 2,750 2,750 LegalFees 4,914 5,300 5,300 6,100 LTAFSpecialPrograms 0 19,800 19,800 19,800 TOTAL $4,914 $27,850 $27350 $28,650 REPAIRS &MAINTENANCE: Vehicle/EquipmentRep/Maint.38,947 54,000 54,000 57,000 EquipmentRental 575 2,000 600 2,000 RoadRepair/Maintenance 131,693 184,000 145,000 122,200 BuildingRepairs/Maint.4,803 5,500 5,500 7,700 OfficeEquipment Rep/Maint.247 1,000 1,000 1,000 MajorRoad Improvements 32,320 1,905,000 750,000 660,000 TOTAL $208585 $2,151,500 $956,100 $849,900 SUPPLIES &SERVICES: Advertising 1,542 600 1,600 1,500 Conferences 0 500 0 500 Education/Training 1,967 2,500 2,500 2,500 Dues &Publications 4,671 9,500 6,000 9,400 Electricity 12,775 7,000 18,000 25,000 Gas&Oil 14,508 20,000 20,000 25,000 Liability Insurance 61,709 85,000 85,000 98,000 Office Supplies 1,255 4,500 3,000 3,000 Tools,ShopSupplies 10,200 14,000 14,000 11,600 Printing 7 300 100 300 RentExpense 2,761 4,500 4,500 500 Communication Expense 2,733 7,000 4,000 2,000 Water/Sewer 4,057 5,000 5,000 7,000 Travel 203 100 250 200 Uniforms 7,2 IS 11,000 11,000 11,000 TOTAL $125,606 $171,500 V /•:r.C :.:•/'IX CAPITAL EXPENDITURES CapitalEquipment - Vehicles 0 23,000 0 ":•23,000 Capital Outlay - Equipment 45,471 86,400 45,500 30,000 Capita Outlay - Communications 0 0 35,100 Debt Retirement 84,600 112,800 112,800 135,000 TOTAL CAPITAL EXPENDITURES $130,071 $222,200 $158^00 $223,100 $887,906 3 i fj TOTAL EXPENDITURES $3,210309 $1,884,245 $1,96835 2001-2002 Budget Town of Fountain Hills -Streets Page 24-8 DEBTSERVICE TheDebtServiceFundprovidesforthepaymentofinterest,principalandrelatedcostsonvoter- approved General Obligation (G.O.) Bonds and Highway User Revenue Fund bonds. During fiscal year 2000-2001 the Town issued $4,680,000in Municipal Property Corporation bonds forconstruction of the new Community Center. The principal and interest payment for the General Obligation bonds next year will be approximately $1,518,000,which will require a levy on all property within Fountain Hills. General Obligation bondsarepaidbythe Fountain Hillspropertyownersusing secondary property taxreceipts,less anycredits, carry-forward and/or interestearnings. The HURFBondprincipal and interest payment, $136,650 for fiscal year 2001-2002, will be paid from HURF revenues received during the year.The Cottonwoods Improvement District andEagle Mountain CFD debt payments are collected through the taxes of the property owners within those districts. (Eagle Mountain debt service appears in section 27 of this budget.)Below is the schedule of all other debt service payments required for fiscal year 2001-2002. ISSUE PRINCIPAL INTEREST TOTAL Street Paving-GO $206,000 $133,000 $339,000 Lakeside GO $75,000 $67,000 $142,000 Library/Museum GO $200,000 $197,000 $397,000 Mountain Preserve GO $250,000 $390,000 $640,000 Street Paving-HURF $95,000 $41,650 $136,650 Cottonwoods ID $3,228 $1,272 $4,500 Civic Center/MPC $150,000 $242,000 $392,000 Mountain Preserve MPC $300,000 $425,000 $725,000 TOTAL $1,279,228 $1,496,922 $2,776,150 The property tax levy is based on the total amount required for the payment (plus delinquency allowance)divided by the total assessed valuation for the Town of Fountain Hills.The Town received notice of an estimated assessed property valuation of $238,714,537 for the upcoming year. The levy for fiscal year 2001-2002 is estimated to be $0.56 per $100 of assessed value. 2001-2002 Budget Town of Fountain Hills - Debt Service Page 25-1 u _- DEBT RETIREMENT -HURF/GO BONDS 3/31/01 2000-2001 2000-2001V Year-to-Date Budget Rev.Estimate 2001-2002 Budget REVENUE: Property Tax Revenue: General Obligation Bonds $765,500 $731,785 $901,785 •^""$1,379,000 Other Debt Retirement Issues: HURF Street Paving Transfers $89,865 $112,800 $112,800 "$136,650 Cottonwoods Improvement District $4,800 $4,800 $4,800 $4,500 Civic Center/MPC $0 $396,313 $396,313 $392,000 Mountain Preserve/MPC $0 $0 $0 $725,000 Interest Earnings $1,523 $4,000 $4,000 $1,000 TOTAL REVENUES $861,688 $1,249,698 $1,419,698 $2,638,150 Carry Forward 166,170 166,170 166,170 188,600 TOTAL AVAILABLE $1,027,858 $1,415,868 $1,585,868 $2,826,750 EXPENDITURES: General Obligation Bonds: Bond Payment - GO $86,935 $350,000 $350,000 $339,000 Bond Payment -Lakeside $40,938 $146,785 $146,785 $142,000 Bond Payment -Library/Museum $120,940 $385,000 $385,000 $397,000 Bond Payment -Mtn Preserve GO $0 $0 $0 $640,000 Trustee Fees $800 $1,500 $1,500 $1,000 Special Districts/MPC Debt Service: Bond Payment -HURF $21,611 $112,800 $112,800 .$136,650 Bond Payment -Cottonwoods Impr. Dist.$4,800 $4,800 $4,800 ':."'•.$4,500 Bond Payment -Civic Center/MPC $0 $396,383 $396,383 $392,000 Bond Payment -Mtn Preserve MPC $0 $0 $0 V $725,000 TOTAL EXPENDITURES $276,024 $1,397,268 $1,397,268 • $2,777,150 Carry Forward $751,834 $18,600 $188,600 $49,600 TOTAL AVAILABLE $1,027,858 $1,415,868 $1,585,868 $2,826,750 2001-2002 Budget Town of Fountain Hills -Debt Service Page 25-2 GRANTS STATE OF ARIZONA,DEPARTMENT OF PUBLIC SAFETY GANG INTERVENTION TASK FORCE: This grant provides all salary and employee related expenses for a Fountain Hills officer to participate in the state gang task force.As a member of that task force,the individual receives specialized training and experience to serve as a school resource officer, a D.A.R.E.officer, or to organize gang resistance efforts in Fountain Hills. The Town of Fountain Hills has had three officers participate in this program over the past three years and expects to take advantage of the program again in fiscal year 2001-2002.It provides 100 percent funding every year the Town participates. Request $45,800 UNITED STATES DEPARTMENT OF JUSTICE OFFICE OF COMMUNITY ORIENTED POLICING: This grant series, titled "COPS -UNIVERSAL"provides salary and employee-related expense funding for seven full-time officers in the Marshals Department and two in the Sheriff's Office. (Those assigned to the Marshals Department are responsible for community oriented crime prevention,crimeresistanceefforts,patrolactivities,andlawenforcementyouthprograms.Those assigned to the Sheriff's Office provide preventive patrol services. This grant program provides upto$75,000tocoverthecostofeachofficeroverathree-yearperiod. Ascurrentlyadministered, theprogram provides 75 percent of salary and employee related expenses the first year,65% the second,and 55% the third year.During fiscal year 2001-2002,seven officers on the grant will be in their third year, and two officers will be in the second year. The entire grant program will expire in March 2004. Request $175,656 ARIZONA COMMISSION ON THE ARTS GRANT: In April 2001 staffsubmitteda requestto the ArizonaCommissionon theArtsfor projectsup portfundingaspart of the Commission's annual grant cycle. If awarded,these grantfunds will help support spring concerts in the park. This annual "Concert in the Park" series will be held everySundayduringthemonth ofMarch asameanstobringculturallydiverseentertainmentto Fountain Hills residents.Notification of the grant awards will be made public after July 1, 2001. Request $2,500 2001-2002Budget Town of Fountain Hills -Grants Page26-1 FOUNTAIN PARK -PHASE II: Earlythis yeartheTownreceived notification of agrant award fromtheLand andWaterConser vation Fund as aresult of the Arizona State Parks Heritage Grant application submitted February 29, 2000. The application proposed applying grant funds to complete Fountain park Phase II Improvements, which includes new playground equipment, one lighted parking lot, an educa tional arboretum,one multi-path walkway around the fountain,one picnic ramada with tables, a performance pad, park signage, and a veteran's memorial. The grant will reimburse the Town $237,307 for the improvements.The Town's contribution for the improvements is projected to be $1,000,000. Request $1,237,307 MISCELLANEOUS GRANT REQUESTS: Each year the Townbudgets an allocation of $500,000 for miscellaneous grants that may be awarded during the fiscal year. Request $500,000 2001-2002 Budget Town of Fountain Hills -Grants Page 26-2 GRANT FUNDS SUMMARY 3/31/01 2000-2001 2000-2001 2001-2002 Year-to-Date \Budget Rev. Estimate Budget REVENUE: Fountain Park -Phase I 0 700,000 0 ...•.""*-•'•0 Fountain Park -Phase 11 0 700,000 0 237,300 Az.Commission on the Arts 1,300 2,025 1,300 2,500 Desert Vista Park -Phase I 0 700,000 0 0 Summer Youth Program 7,500 0 7,500 0 RPTA 48,967 0 65,289 r~:0 DPS Gang Int.Task Force 30,176 41,900 41,900 45,800 Undesignated Grant Requests 0 500,000 0 500,000 Court JCEF CCS 17,800 23,735 23,735 0 US Dept Justice Comm.Policing 170,250 213,695 213,695 175,656 General Fund Matching Funds Trsfr ...:•••1,000,000 TOTAL AVAILABLE $275,993 $2,881,355 $353,419 $1,961,256 EXPENDITURES: Fountain Park -Phase I 0 700,000 0 0 Fountain Park -Phase II 0 700,000 0 1,237,300 Desert Vista Park -Phase I 0 700,000 0 ;o Az Commission on the Arts 1,300 2,025 1,300 2,500 Summer Youth Program 7,500 0 7,500 0 RPTA 48,967 0 65,289 0 DPS Gang Int.Task Force 30,176 41,900 41,900 45,800 US Dept Justice Comm.Policing 170,250 213,695 213,695 175,656 Court JCEF CCS 17,800 23,735 23,735 ;,0 Misc.Grant Expenditures 0 500,000 0 .:.500,000 '''':$l,9Sp'5¥; 0 $1,961,256 TOTAL EXPENDITURES $275,993 $2,881,355 $353,419 Contingency 0 0 0 TOTAL $275,993 $2,881,355 $353,419 2001-2002 Budget Town of Fountain Hills -Grants Page 26-3 EAGLE MOUNTAIN CFD The Eagle Mountain Community Facilities District is comprised of approximately 326 acres located in the southwest corner of Fountain Hills. It was organized for the purpose of financing the public infrastructure.The infrastructure,constructed by the District from the sale of bonds, includes the following items: •Sewer Mainlines •Storm Water Conveyance System • Two Main Roadways The Community Facilities District budget was established to receive property tax revenue from the community's property owners to make the debt service payment on the bonds.The District was formed with the stipulation that the developer would provide an investment agreement to make upfor any shortfall inproperty taxrevenues for the debt service payment. The development of the community has resulted in a substantial increase in assessed valuation.This has reduced the amount to be provided by the investment agreement.The preliminary assessed valuation for Ctheyear2001for theEagle MountainCommunity is $11,545,424. Theamounttobeprovidedinfiscalyear2001-2002is $313,350.Thetaxlevyonthe homeowners is$3.00 per hundred dollars of assessed value. The expected revenue from property tax receipts is $350,000,which will be sufficient to pay the annual debt service payment for this fiscal year. 2001-2002 Budget Town of Fountain Hills - Eagle Mountain CFD Page27-1 EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT 1 II II II Annual Statement of Estimates of Expenses _L;,;..;;.;v-.3^i/0l^p .._.._J_L_.J2000-2001|pi ^20003001P*f^2001-2002 lig;-BMdg^fe_gRe^Estimate ^-__;:.,.Budget REVENUE:r Property Tax Revenue 121,305 200,000 330,000 ?7 350,000 Investment Agreement 0 116,850 0 "t'M-.V:\-.\0 TOTAL REVENUES 121,305 316,850 330,000 r"?. 350,000 Carryforward 0 0 0 '"' 11,650 ... TOTAL AVAILABLE 361,650 EXPENDITURES: Debt Service 156,675 313,350 313,350 313,350 Trustee Fees 5,000 3,500 5,000 5,000 Misc.Fees/Expenses 0 0 U:y,0 TOTAL EXPENDITURES 161,675 316,850 318,350 grv.'/^318350 Carryforward 11,650 ,y _.143,300; TOTALS 161,675 316,850 318,350 '•""361,650 2001-2002 Budget Town of Fountain Hills -Eagle Mountain CFD Page 27-2 COTTONWOODS CFD During fiscal year 1999-2000, the Cottonwoods Improvement District assessed each property owner in the Cottonwoods Subdivision (Plat 112)to pay for sidewalk installation, landscaping, and repair of the exterior perimeter block fence. The improvements were completed in fiscal year 1998-1999.The Cottonwoods Maintenance District now provides the landscaping maintenance on the Saguaro,Grande,and Del Cambre Boulevard frontages. This revenue line item represents the maintenance fee that will be billed to each homeowner through their property taxes during fiscal year 2001-2002. The annual subdivision maintenance will be performed by Street Department personnel. At the end of the fiscal year, the property tax revenue will be transferred to reimburse the Street Department. Request $3,200 2001-2002Budget Town of Fountain Hills-Cottonwoods CFD Page28-1 COTTONWOODS MAINTENANCE DISTRICT II I i II Annual Statement of Estimates of Expenses u u 2000-2001 2000-2001 2001-2002 Budget Rev.Estimate Budget REVENUE: Maintenance District Revenue 3,200 3,200 3,200 TOTAL REVENUES 3,200 3,200 3,200 EXPENDITURES: Maintenance Costs 3,200 3,200 3,200 TOTAL EXPENDITURES 3,200 3,200 3,200 2001-2002 Budget Town of Fountain Hills -Cottonwoods CFD Page 28-2 c MCDOWELL MOUNTAIN PRESERVATION The Fountain Hills voters have approved a $6 million-dollar General Obligation (G.O.) Bond issue for McDowell Mountain land purchase.Since this purchase will be made during fiscal year2001-2002, theexpenditureofthese funds isincluded inthis budget. The Town Council has also authorized a Municipal Property Corporation bond issue in the amount of $7.7 million to be used with the G.O.Bond for the acquisition of 354 acres of additional mountain preserve land. Request $13,700,000 2001-2002 Budget Townof Fountain Hills -McDowell Mountain Preservation Page 29-1 c CAPITAL PROJECTS -MOUNTAIN PRESERVE ACQUSITION 2000-2001 2000-2001 2001-2002 Budget Rev.Estimate Budget REVENUE:] Bond Proceeds -GO Bonds $6,000,000 Bond Proceeds -MPC 0 0 $7,700,000 TOTAL REVENUES 0 0 $13,700,000 EXPENDITURES: Administrative Costs 0 0 $200,000 Mountain Preserve Acquisition 0 0 $13,500,000 0 0 TOTAL EXPENDITURES 0 0 $13,700,000 6/2/01 MUNICIPAL PROPERTY CORPORATION Municipal Property Corporation (MPC)bondsare commonly usedinArizonatobuild municipal buildings. MPC bonds may also be used to acquire vacant property. Fountain Hills has (and will) use MPC financing to do both. Community Center Construction: The Fountain Hills Municipal Property Corporation issued bonds inthe amount of $4,600,000 to finance theconstruction ofthe new Community Center expected toopen in September 2001.As previously mentioned in this document,$2,100,000 of these funds defaulted due to the trustee's investment in Pacific Gas &Electric commercial paper. Due to this default,the Town's cash reserves will make the payments necessary to complete the construction. McDowell Mountain Acquisition: Also included in this budget is $7,700,000 in new MPC bonds to acquire significant amounts of open space in the McDowell Mountains.The related debt service payment is included in the "Debt Service"section. Bond Amount $7,700,000 2001-2002 Budget Town of Fountain Hills -Municipal Property Corp.Page 30-1 >*sfc»^/ DEVELOPMENT FEES This year, for the first time in Fountain Hills' history, development fees will be available for publicprojects. These collectionsmayaccumulatein excessof$1.5 millionduringfiscalyear 2001-2002. Thedevelopmentfees arerestrictedfundsthatmayonlybeusedfortheparticularpublicfacility for whichthey were imposed. The projected development feesfor fiscal year 2001-2002 areas follows: Town Marshal $18,560 Streets $250,005 Parks &Recreation $514,150 Open Space $572,390 General Government $272,030 Total $1,627,135 It is not recommended that these fees be committed for particular projects at this time. It is prudent to actually collect the dollars before planning expenditures.However,if the fees are collected as expected,significant expenditures planned for General Fund monies may be offset or augmented.These development fees will help to secure the Town's short-term financial position. 2001-2002 Budget Town of Fountain Hills -Development Fees Page 31-1 ACCOUNTS PAYABLE/HR CLERK JOB OBJECTIVES Perform accounting workthat involvesthe applicationof processing verification of bookkeeping principles to financial reports. Perform moderatelycomplex financial clericalduties that may require a working acquaintance with bookkeeping principles and practices.Work involves responsibilityfor the maintenance of a segment ofthe accounting system such as payables, payroll and bank reconciliation.Work requires the exercise of initiative and good judgment. Minimum supervision is received from department personnel. SUPERVISION RECEIVED Receives general supervision from the Accountant and Accounting Supervisor. ESSENTIAL DUTIES AND RESPONSIBILITIES Prepares purchase orders from approved requisitions. Verify vendor invoices against receivingdata, enter appropriate costs, and process for payment in a prompt manner. Reviewand select the correct accounting code and department number required before posting of payments are completed. Collect,prepare,verify,and coordinate computer data that relates to customer billsor vendor invoices. Review vendor statements and trace lost invoices using computer database or other means of locating. Enter and retrieve billing or payment data from computer terminal. Prepare checks for refunds,reimbursements and accounts payable. Remit payments to vendors with appropriate remittance forms. Post transactions to individual accounts or other ledgers. Maintain contracts by verifying requirements are met before workis ordered and payment is processed. Provide informationto employees and vendors regarding the status of payments due and potential problems. Verify timesheets for accuracy and process payroll on a biweekly basis. Maintain accounting files. Reconcile bank statements. Assist with special projects for Accounting and HR departments as requested. Perform other related duties as required. POSITION ACCOUNTABILITES •Meet deadlines. •Enter accounting information timely and accurately to keep budgets,reports,etc.current. •Stay informed of new accounting requirements through accounting publications, the internet and meetings with various organizations. CRITICAL SKILUEXPERTISE Knowledge of: •Principles and practices of bookkeeping. •Modern office procedures and practices. •Data processing applications to bookkeeping. •Computer hardware and software,including word processing,spreadsheet applications and on-line financial systems. • English usage,spelling,grammar and punctuation. Ability to: •Establish and maintain positive working relationships with the public and other personnel. •Make mathematical calculations rapidly and accurately •Respond to inquiries or complaints;explain policies,regulations and status of accounts courteously,patiently and accurately. •Operate standard office equipment. •Trace transactions through various steps and processes to located discrepancies. •Produce written documents using proper sentence construction,punctuation and grammar. • File documents alphabetically,numerically or chronologically. EXPERIENCE AND TRAINING Experience One to three years experience in clerical accounting or bookkeeping work; high school courses including bookkeeping,business math and machines,or related courses;or an equivalent combination of experience,education and training which provides the desired knowledge,skills and abilities. Training Highschool diploma or equivalent; additional training or courses inaccounting,accounts payable, accounts receivable,or related field are desirable. ADDITIONAL REQUIREMENTS Physical Requirements •Require vision (which may be corrected)to read small print. •Require the mobility to stand,stoop,reach and bend.Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects •Perform work, which is primarily sedentary. •Stoop or bend repeatedly to place or retrieve objects from a shelf or filing cabinet two feet or lower. Work Environment •Subject to inside environmental conditions. • May be required to work at a video display terminal for prolonged periods. License or Certificate:None FLSA Status:Non-Exempt Effective 4-16-98 c ADMINISTRATIVE ASSISTANT JOB PURPOSE Performs highly responsible and complex secretarial work for a major division.Applies thorough knowledge of department policies,procedures and regulations,of standard office practices and procedures,of English grammar,punctuation,and spelling. Analyzes problems,makes decisions,and exercises good judgment in administrative tasks.Plans,prioritizes,and organizes written communications,files,and clerical records.Maintains effective interpersonal relationships and present a positive public image while responding appropriately to public inquiries.May supervise the functions of other support staff. SUPERVISION RECEIVED Perform under direct supervision of a Director. ESSENTIAL DUTIES AND RESPONSIBILITIES The following tasks are essential for this position.Incumbents in this classification may not perform all of these tasks,or may perform similar related tasks not listed here. 1. 2. 3. 4. 5. 6. 7. 9. 10. 11. 12. 13. 14. 15. 16. Assists a Director by performing responsible administrative and secretarial support in the day-to-day operations. Performs a wide variety of administrative and secretarial duties. Answers telephone for the Department. Interacts with the public in person. Composes routine correspondence. Types and edits documents for Director. Organizes,establishes and maintains the entire record keeping system for the Department. Responsible for purchasing Department supplies and maintaining adequate inventory for smooth work flow. Tracks overall Department budget expenditures,as well as specific program expenditures and revenues. Plans and assigns clerical work to volunteers. Assists in participant registration for programs. Assists in program delivery as needed. Maintains database of program participants. Prepares brochures and flyer for various programs offered by the Department. Assists with preparation of brochures. Performs other related duties as required. Page Two - Administrative Assistant POSITION ACCOUNTABILITIES 17.Prepares a variety of records,correspondence and reports. 18.Getting minutes recorded and transcribed for the commission on a regular basis. 19.Getting invoices,requisitions and check requests processed and delivered appropriately and in a timely fashion. 20.Correspondence from the Director typed accurately and delivered appropriately. CRITICAL SKILL/EXPERTISE Knowledge of: Organization and time management procedures. Office equipment including proficiency in Microsoft Office 97 and Windows. Working with the public. Ability to: Interact positively with the public. Record and transcribe minutes of meetings. Receive and handle cash. Interact positively and professionally with management and the general public. Type at 60 wpm. EXPERIENCE AND TRAINING Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience A minimum of 3 to 4 years in progressively responsible secretarial work. Training Equivalent to graduation from high school.Expertise in computer use.Supplementary training in business administration is desirable. Page Three -Administrative Assistant ADDITIONAL REQUIREMENTS Physical Requirements Require vision (which may be corrected)to read small print. Require mobility of arms to reach and dexterity of hands to grasp and manipulate f small objects.Lower body mobility may not be required. ^*^.Perform work which is primarily sedentary Work Environment Is subject to inside environmental conditions. May be required to work at a video display terminal for prolonged periods. May be required to work evenings or weekends. License or Certificate:None FLSA Status:Non-exempt Niaiiayma/ Effective 8-18-98 COMMUNITY CENTER EVENTS AND MARKETING COORDINATOR JOB OBJECTIVES Perform supervisory and administrative work in planning,booking and coordinating client usage of the Community Center.Serve as a liaison between the client and the Center operating staff to insure the facilities are properly prepared and the client's needs are met.Work with the Director in making independent contacts with prospective and past users regarding facility usage. SUPERVISION RECEIVED Supervision is received from the Community Center Director who reviews the work through meetings,conferences,reports and results achieved. ESSENTIAL DUTIES AND RESPONSIBILITIES •Communicate with the general public,Town employees,Town Council and Advisory Commissions,management,vendors,press and clients in order to answer questions, resolve problems,respond to client's needs,promote the use of the facility,attend meetings,supply booking information and insure the smooth operation of events. Prepare written documents such as event reports,settlement information,marketing proposals and other reports and correspondence as may be required. Enter information into a personal computer to reserve client space,document event data, update schedules,provide room set-up information for operation's client event cad drawings and prepare other information as may be required. Oversee,with the Director,the facility reservation schedule to insure correct room designation,times,set-up,catering needs,and event supervision. Coordinate client's needs and event requirements with the operations staff. Arrange tours and visits,through the Director's office, with potential clients and users of the facility. Resolve procedural and operational problems in accordance with established policies and procedures. Supervise event functions and maintain a good working relationship with the general public. Work with operations to compile and provide event settlement costs. Attend meetings,seminars and training sessions as authorized and requested by the Director. Perform other related duties as required. POSITION ACCOUNTABILITES •Marketing and promotion of the facility. Increasing usage,for commercial and non-profit events. Cooperative and positive attitude withclients, staff and others. Represent facility and Town in a professional manner. Accurate and timely reports,correspondence,billings and license agreements. CRITICAL SKILL/EXPERTISE Knowledge of: • Facility event operations and procedures. • Town and department policies and capabilities as they relate to the Community Center. •Effective public relations. •Costs and potential problems involved in coordinating event-related services such as room set-up and breakdown. •Catering,security,safety,decorating,power capabilities and connections,a/v equipment and uses. •Equipment usage and availability. Ability to: •Meet with clients and correctly ascertain equipment and service needs. •Promote the facility as a meeting and event site. •Negotiate space,dates and services. • Find new potential clients and solicit facility usage. •Advise clients of equipment and services available. •Coordinate and satisfy the needs for multiple simultaneous events. •Research,compile and organize information for the Center Director to use in client settlement,budget planning and future programming. •Operate a variety of office equipment in order to facilitate the exchange of information and to document and confirm booking agreements. •Prioritize own work schedule to ascertain facility capabilities for different activities and needs on requested days. •Listen well;communicate effectively with clients,staff,guests and other Town personnel. •Represent the facility in a positive and acceptable manner. EXPERIENCE AND TRAINING Experience Three (3) to five (5)years experience in the operations of a convention or community center, hotel or general public use facility.Experience in event coordination,meeting planning, marketing and booking. Training Requires any combination of education,training, or experience equivalent a high school diploma or GED.College course work in Business Administration, Marketing or a related field is preferred. c ADDITIONAL REQUIREMENTS Physical Requirements •Require vision (which may be corrected)to read small print. •Require the mobility to stand,stoop,reach and bend.Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. •Require the ability to stand for long periods. •Require the ability to walk long distances. Work Environment •Subject to inside and outside environmental conditions. License or Certificate:Arizona Driver's License FLSA Status:Exempt Effective 4-16-98 \$§g$r/ c COMMUNITY CENTER OPERATIONS SUPERVISOR JOB OBJECTIVES Perform both direct set-up and breakdown duties as well as participatory supervision of part-time crews as scheduled by the employer.Organize,supervise,and oversee the daily custodial and maintenance services.This is a working supervisory position that demonstrates responsive service-oriented public contact withclients. Perform a variety of tasks related to the position. SUPERVISION RECEIVED This positionreports directlyto and is supervised bythe Community Center Directorwho reviews work through conferences,reports,meetings and observation. ESSENTIAL DUTIES AND RESPONSIBILITIES Communicate with the general public, staff,clients,vendors,other Town employees, management,part-time labor crews,and contractors in order to respond to client,event and facility needs. Respond to general questions and explain Community Center policies and procedures as necessary. Give direction to labor crews and volunteers regarding event set-up,tear-down,maintenance and facility operations. Assist catering firms with their needs for equipment and supplies. Enforce Town and facility safety codes. Answers client questions regarding set-up capabilities and offer alternative plans to accommodate needs. Using a personal computer,do client cad drawings. Schedule part-time labor. Perform cost analysis,monitor supplies and materials,and prepare event reports and other reports or documents as required. Meet with clients to discuss event needs and services required. Monitor equipment and service usage and submit reports of costs incurred by the client for billing purposes. Perform custodial duties and make minor physical repairs such as painting,lighting, or plumbing. Also make minor repairs to a/v equipment and electrical as required. Provide a/v and other technical support,sound,lighting,staging and other event equipment set-up. Attend classes and seminars as assigned and use knowledge obtained to improve operations. Train others as needed. Supervise events -open or close the facility as required. Perform other related duties as required. c POSITION ACCOUNTABILITIES Punctuality and reliability required. Familiarity with facility operational systems. Cooperative attitude withstaff, Town and clients. High standards for facility cleanliness and event presentations. Correct room sets in a timely manner. Efficient and effective use of part-time labor. CRITICAL SKILL7EXPERTISE Knowledge of: • Methods,practices,tools and materials used in public facilities. •A/V equipment including but not limited to sound amplifies, microphones, wireless microphones,and overhead slide and video projectors. •General event layout, efficient sets and operating procedures of a large assembly area. •Staging and ramps. •Center power systems,capabilities and distribution. •Fundamentals of personal computer usage. Ability to: • Work irregular hours that may include evenings,weekends or holidays as required to meet event scheduling. Operate a forklift and janitorial equipment. Set up lighting,sound and a/v equipment. Properly set banquets,classroom and theater sets. Serve as on-site working supervisor and provide event supervision. Use tact when dealing with impatient,upset or demanding clients. Prioritize and prepare work schedules. Determine the best order and manner to complete event preparations to effectively meet facility event schedules. Monitor resources usage. Read and understand layouts. Efficiently and effectively do event sets and cad drawings. Represent the facilityin a positive and professional manner. EXPERIENCE AND TRAINING Experience Three (3)to five (5)years experience preferred incommunitycenters,public assembly, hotels or other facilities involved with similar public events involving the actual set up of sound,lighting, staging, a/v needs and exhibitshows. Course workand/or supervisory experience is preferred. Training Requires any combination of training,education and experience equivalent to graduation from high school or GED. ADDITIONAL REQUIREMENTS Physical Requirements •Require the mobilityto stand,stoop,reach and bend.Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. •Perform lifting,pushing and/or pulling of heavy objects which does not exceed 100 pounds. • Mobilityto walk rapidly from one room to another. • Abilityto read the fine print of license agreements,chemical labels,machinery instructions and safety procedures. Work Environment •Subject to inside and outside environmental conditions. License or Certificate:Arizona Driver's License FLSA Status:Exempt Effective 4-16-98 CUSTODIAN JOB PURPOSE Provide a variety of routine custodial cleaning and building maintenance duties required to maintain a safe and clean work environment of Town facilitiesl. SUPERVISION RECEIVED Reports to and receives supervision from the supervisory staff of the Administration Department. ESSENTIAL DUTIES AND RESPONSIBILITIES The following tasks are essential for this position.Incumbents in this classification may not perform all of these tasks,or may perform similar related tasks not listed here. 1.Sweeps,vacuums and mops the floors. 2.Picks up debris indoors and out. 3.Cleans,disinfects and stock restrooms. 4.Cleans drinking fountains and coffee rooms. 5.Operates power-cleaning equipment such as vacuums,and rug cleaners. 6.Sets up,takes down and stores chairs and tables. 7.Spot cleans carpets,strip and wax floors and other duties of this type. 8.Performs manual work requiring extensive physical exertion 9.Dusts and polishes furniture,woodwork,fixtures and equipment. 10.Empties and cleans waste receptacles indoors and out. 11.Maintains custodial supplies and equipment. 12.Stocks inventory of fnaintenance materials and supplies. 13.Performs periodic cleaning of windows. 14.Moves and arranges furniture and equipment as needed. 15.Performs other related duties as required. POSITION ACCOUNTABILITIES 16.Responds in a timely manner to requests for custodial needs. 17.Assists staff in special projects as required. 18.Follows a well-established routine in accomplishing daily tasks. 19.Uses chemical/cleaning agents in compliance with established safety policies/procedures. Page Two -Custodian CRITICAL SKILL/EXPERTISE Knowledge of: Methods,materials,tools and equipment used in custodial work. Safe work practices. Cleaning solvents and chemicals. Ability to: Clean and care for assigned areas and equipment. Use a variety of custodial equipment and materials. Understand and carry out oral and written directions. Adhere to schedules for periodic cleaning of assigned buildings and facilities. EXPERIENCE AND TRAINING Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience General experience in custodial work is desirable. Training Formal or informal education or training which ensures the ability to read and write at a level necessary for successful job performance. ADDITIONAL REQUIREMENTS Physical Requirements Require vision (which may be corrected)to read small print. Require the mobility to stand,stoop,reach and bend.Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. Require the ability to stand for long periods. Require the ability to walk long distances. Perform work which involves the frequent lifting,pushing and/or pulling of objects which may approximate 50 pounds and may occasionally weigh up to 100 pounds. Work Environment May be required to work with harsh and toxic substances. May be required to work around foul odors. Is subject to inside and outside environmental conditions. May be required to work evenings or weekends. FLSA Status:Non-exempt August 1999 c XSJjjmb&k INFORMATION SPECIALIST/VOLUNTEER COORDINATOR JOB OBJECTIVES Provide initial client and guest contact.Responsible for the information counter which is the first area of contact with the walk-in public.Provide information about the facility and upcoming events,distribute informational material,and direct people to the proper rooms or meeting areas. Organize and schedule volunteers to provide tours,assist the staff,and may also monitor an event and close the facility. SUPERVISION RECEIVED This position reports directly to the Community Center Director and work is reviewed through meetings,conferences,reports and observation. ESSENTIAL DUTIES AND RESPONSIBILITIES •Communicates with clients,the general public,Town employees,facility staff,vendors and guests either through personal contact at the information counter or by phone to give directions,answer questions,forward rental requests,discuss current and upcoming events or schedule visits to the facility. Prepares shift reports and leaves information and instructions for volunteers for the next shift. Trains volunteers to deal properly with clients and guests or direct inquiries to the proper staff member. Monitors and evaluates volunteers'performance in regard to having positive public relations skills and being good ambassadors for the Town and the facility. Resolves questions or concerns of guests or the general public based upon a thorough knowledge and understanding of the facility's policies,procedures and operations. Maintains lists of visitors and inquiries for reference and follow-up. Provides basic rental information and refers prospective clients to the Event Coordinator, Operations Supervisor,or the Center Director as required. Monitors in-house security cameras,adjusts lobby lighting,and answer phone calls if necessary. May handle ticket sales for community events. Makes brief inspections of the front entry and lobby area to insure cleanliness and proper facility presentation. POSITION ACCOUNTABILITIES Maintain a positive relationship withclients,guest and other visitors to the Center. Be informed on current and upcoming events. Assist staff in dealing with clients. Schedule and maintain an adequate and trained volunteer staff. Reliability and punctuality a must. CRITICAL SKILL/EXPERTISE Knowledge of: Community Center event operations and local user groups. Community Center policies and procedures. Current event information,times and location. Upcoming events and activities. Ticket selling procedures and proper ticket sales accounting. Public relation skills. Volunteer scheduling. Ability to: Work irregular hours including evenings,weekends and holidays. Effectively deal with clients and the general public. Work cooperatively with other staff. Monitorfacility activities through the in-house video system. Select volunteers who are compatible with facility goals and policies. Supervise and evaluate selected volunteers. Operate telephones,paging radios and other office equipment. Prepare written reports,schedules,informational sheets and other documents as may be required. Advise staff of special cleaning or repair needs. Review work of the volunteers in order to provide excellent customer service and information. Speak ina clear and friendly manner withclients and/or guests. EXPERIENCE AND TRAINING Experience Knowledgeofcommunity center operations,especially indeveloping and maintaining strong client relationships.Three (3)to five (5)years experience preferred workingwith local groups in Fountain Hills as well as the surrounding communities.Familiarity with local user expectations and local caterers would be desirable. Training Requires any combinationoftraining,education and experience equivalent to graduation from high school or GED. ADDITIONAL REQUIREMENTS Physical Requirements • Require vision (whichmay be corrected)to read small print. • Requirethe mobility to stand, stoop, reach and bend. Require mobility ofarms to reach and manipulate small objects. •Perform work,which is primarily sedentary. Work Environment •Subject to inside environmental conditions. • May be required to work at a video display terminal for prolonged periods. License or Certificate:None FLSA Status:Non-exempt Effective 4-16-98 c OPERATIONS WORKER JOB OBJECTIVES The Community Center Operations Worker is a part-time position working irregular hours providing set-up,tear down,janitorial and maintenance services. Performs a variety of tasks related to the position. SUPERVISION RECEIVED This position reports directly to the Operations Supervisor who reviews work through conferences,meetings and observation. ESSENTIAL DUTIES AND RESPONSIBILITIES Sets up rooms for various meetings and functions according to specifications. Sets up A/V equipments including projectors,screens,mics,podiums and speaker systems. Sets up staging,ramping,dance floors. Dusts,vacuums,washes glass,shampoos carpets,sweeps floors and empties trash receptacles. Performs minor repairs as required. Assists Operations Supervisor with set ups and tear downs. Provides janitorial services as required during events. Communicates with clients,the general public,Town employees,facility staff, vendors and guests. •Performs other related duties as required. POSITION ACCOUNTABILITIES •Punctuality and reliability required. •Familiarity with facility operational systems •Cooperative attitude with staff,guest and clients. •Follows directions and performs assigned tasks in an accuratel and timely manner CRITICAL SKILUEXPERTISE Knowledge of: •Methods,practices and tools required for basic facility work. •Set up and operation of A/V equipment and sound systems. •Proper room set ups and configurations. •Janitorial equipment and products. NijgppaiX Ability to: Work irregularhours including evenings,weekends and holidays. Effectivelydeal with clients and the general public. Work cooperatively with other staff. Use a variety of custodial equipment and supplies. Advise staff of special cleaning or repair needs. Set up lighting,A/V equipment,staging,ramps. Read and understand layouts and follow written directions. Use tact when dealing with impatient or demanding clients. Represent the facilityin a positive manner. Monitor resources and report shortages. EXPERIENCE AND TRAINING Experience: •Experience required in community center or public facility operations desirable. • Any combination of previous experience that would demonstrate the ability to perform the required tasks. Training: •Requires any combination of training,education and experience that ensures the ability read and write at a necessary level for successful job performance. ADDITIONAL REQUIREMENTS s Physical Requirements: L,•Require vision (which may be corrected)to read small print. •Require the mobility to stand,stoop,bend and reach.Dexterity of hands and arms to grasp and manipulate small objects. •Speak in a clear and friendly manner with clients and/or guests. •Requires the ability to walk long and continual distances. •Perform work which entails lifting,pushing,pulling of objects up to 100 pounds. Work Environment: • May be required to work with harsh and toxic substances. • Is subject to inside and outside environmental conditions. • May be required to work evenings,weekends or holidays. •Will be required to work irregular hours. • FLSA Status:Non-exempt SENIOR PLANNER JOB OBJECTIVES Organize and manage assigned land use planning activities.Administer land use ordinances and policies.Maintain and update General Plan in accordance with State law.Coordinates projects with internal and external reviewing agencies to obtain reliable and complete information for processing and reporting.Provides information to Mayor and Council, Town Manager,Planning and Zoning Commission,Board of Adjustment,Planning Director and General Public. SUPERVISION RECEIVED Reports to Director of Community Development ESSENTIAL DUTIES AND RESPONSIBILITIES The following tasks are essential for this position.Incumbents in this classification may not perform all of these tasks,or may perform similar related tasks not listed here. 1.Contact with the general public and development community in zoning matters. 2.Process subdivision,zoning,special and temporary use permits and variance cases. 3.Prepare text amendments for Zoning Ordinance and Subdivision Ordinance. 4.Serve as staff to Planning and Zoning Commission and Town Council. 5.Review commercial and industrial plans for compliance with applicable codes. 6.Process amendments to and prepare updates to the General Plan. POSITION ACCOUNTABILITIES Accountable for establishing and maintaining procedures to ensure compliance with all Town Zoning Ordinances and Subdivision Ordinances. CRITICAL SKILL/EXPERTISE Knowledge of: Municipal planning processes. Zoning and subdivision ordinances. Landscaping and revegetation requirements. Code enforcement processes and activities. State and Federal land use law. Landmark law cases Ability to: Prepare and present information to the Planning and Zoning Commission and Town Council in clear,complete context both orally and written. Prepare and present information to the public in a courteous,respectful manner. Review and interpret construction documents. Demonstrate good time management skills and the ability to work with minimal supervision. Apply sound judgement and decision making skills toward Zoning Code compliance. Establish and maintain effective,courteous customer relationships with citizens,contractors, other employees,other professionals,appointed officials,and Town Council members. Research,analyze,develop sound conclusions and prepare complete comprehensive reports. EXPERIENCE AND TRAINING Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. Experience At least two (2)years of experience in planning or a closely related field and a working knowledge of Microsoft Office 97 and related software. Training A Bachelor's degree in planning,public administration,or a closely related field is preferable. ADDITIONAL REQUIREMENTS Physical Reguirements Require vision (which may be corrected)to read small print. Require the mobility to stand,stoop,reach and bend.Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. Require the ability to walk long distances,which may be on uneven terrain. Perform work that is primarily sedentary. Ability to enter,exit and operate a motor vehicle safely. Work Environment Is subject to inside environmental conditions. May be required to work at a video display terminal for prolonged periods. The ability to be outdoors in a variety of temperatures and conditions and walk on an uneven terrain for up to one hour. The ability to climb up or down a ladder as necessary. License or Certificate: . Valid Arizona driver's license and a good driving record is required. .AICP preferred. FLSA Status:Exempt Effective 4-16-98 Fountain Hills Unified School District "Surging Toward Greater Heights in Education" Maria L.Menconi,Ed.D. Superintendent Terry Tatterfield Assistant Superintendent April 24, 2001 Paul Nordin Town Manager Town of Fountain Hills 16836 E.Palisades Fountain Hills,AZ 85268 Dear Paul, Thank you for the opportunity to continue to ask for cooperative funding between the town and the school district.Based on our current needs,I would like to request the following: 1)That the High School Resource Officers continue as part of Marshall Gendler's budget. 2) That you transfer funding to us for the following continuing items: .Custodial Staff MS/HS (.5 FTE) = $11,300.(increase in salary schedule necessitates a slight increase in this amount) •Security for Home Games $2,500. •Cleaning and resurfacing of large and small gym and cafeteria floors $5,000.(increased public useofall sites requires an increase in request) •Funding to add additional monitoring and surveillance personnel on campus and on the campus perimeter. $16,000. •Total $34,800. We can continue to support Drug Prevention counseling in the amount of $8,000 from our Federal Prevention Entitlement.We would suggest that Town and School District staff continue our current programming,which has improved service to students and their families. Should you have any questions or wish to discuss this further,please give me a call. We are highly appreciative of your continual support and advocacy for our school district. Sincerely, Maria Menconi,Superintendent c:Dana Saar,FHUSD Board President Terry Tatterfield,Associate Superintendent Marian Hermie,Assistant Superintendent Mark Mauro,Principal,FHHS 14605 N.Del Cambre,Fountain Hills,Arizona 85268 602-837-0690 FAX 837-7603 FOUNTAIN HILLS HIGH SCHOOL HOME OF THE FALCONS 16100 E.Palisades Blvd Fountain Hills,AZ 85268 Phone:(480)816-1075 Fax:(480)837-5699 Dear Kassey Hansen Town of Fountain Hills MARK A.MAURO,Principal GERRY CORCORAN,Assistant Principal JIM FAIRFIELD,Athletic Director 5-18-2001 Thank you for returning my call regarding next year's proposed budget.With increased student population projected for next year, our concern still remains to provide a safe and secure campus for all of our students. Having the additional security guards this year has been a tremendous asset in improving security on campus. We would like to request an additional full time security guard, or possibly a part time securityposition. This wouldcost approximately$8,000for the part time employeeor $16,000 for the full time employee.If you can manage to include this in your upcoming budgetproposal, it would be greatlyappreciated,as this will help us to maintaina secure and safe environment for our students. Sincerely; Gerry Corcoran Assistant Principal Fountain Hills Unified School District Cc:Mark Mauro Dr.Maria Menconi Law Offices Of William E.Farrell,P.L.L.C. Tel (480)661-6044 William E. Farrell Suite 220 Fax (480)661-7454 10135 E. Via Linda Scottsdale,AZ 85258-5312 June 4,2001 The Honorable Mayor and Council Town of Fountain Hills P.O.Box 17958 Fountain Hills,AZ 85269 Re:Legal Services 2001-2002 Fiscal Year Dear Mayor and Council: I am submitting this letter to you as support and justification for a requested increase in the compensation paid to the Law Offices of William E. Farrell for the purposes of serving as your Town Attorney. I have been preparing similar letters for the past ten years, and I wish to establish very clearly and very firmly that, regardless of your decisions regarding the requests contained in (this letter,it is my sincere desire to remain as your Town Attorney and to continue to serve the Town. It may appear to be a bit of flattery to you, but I sincerely and truly enjoy my representation of the Town of Fountain Hills and take a great deal of professional and personal pride in the title of Town Attorney. Historically,I have reached agreements with past Town Councils on both the estimated number of hours per month and the rate for hourly services.Those negotiations result in a total annual budget which is divided by 12 and paid in equal installments over the fiscal year. I prepare monthlystatements which give you and management an opportunity to review where time isbeing spent and with whom time is being spent. We recap the number of hours and accumulate the total for the year.There are no adjustments upward or downward each month ifthe total number ofhours isbeloworexceedsthatwhichwehavepreviouslyagreedupon. Themonthly statements aremerely an audit protection for your staff and the ability for you to measure where legal services are going. Last year at budget time, the Council determined that a target of 84 hours per month times the hourly rate of$130 would equal a monthly compensation of $10,920 which is equal to an annual compensation of $131,040.It has also always been understood that the monthly number of hours does not include litigation.Litigation has always been treated separately and is also provided at the $130 per hour rate. The reason the litigation is separated is two-fold.First, it is impossible to estimate the number of hours involved in most lawsuits and,secondly,it provides the Council the opportunity,should you choose,to retain another attorney for litigation matters if it is a feeling of the Council that my skills are not particularly suited to certain types of litigation.Remember also Z:\WPDATA\FH\2001 BugetLTR.wpd N&jj^X Mayor and Council June 4,2001 Page 2 that the traditional tort (accident cases)are handled by our insurance carrier,and legal fees are not charged to the Town. I have prepared and attached to this letter a chart showing each month,beginning with July 2000 and carrying forward through April 2001.The second column shows the actual number of hours reflected on the monthly statement delivered to the Town. The third column is our estimated 84 hours per month. The fourth column shows the excess. The fifth column is the hourly rate, and the sixth column shows the surplus or deficit for the month. I believe all of you are aware that this has been an especially hectic year primarily dealing with litigation and negotiations with MCO over the McDowell Mountains. At this time I am proposing that you consider decreasing the monthly number ofhours from 84 to 80.Overhead is steadily increasing,I can not continue to offer municipal legal services at the rate of $130 for the next fiscal year. I am requesting an increase to $150 and a total compensation of $144,000. I believe it would also be a good point to mention at this time that I have never asked the Town, nor, with this budget request, would I ask the Town for a written agreement regarding professional services.It has been my philosophy and practice that if at any time four or more members of the Town Council lose faith in the legal services and legal opinions that are delivered by the Town Attorney, they should be able to change Town Attorney without the necessity of voiding a contract or becoming obligated in any way, shape, or form beyond the then current month's billing.I will be requesting that we prepare a small memorandum of lease for Town audit purposes, as well as income tax deduction purposes. I also believe the public has every right to know what I will be paying for. It is not my intention at this time to add either a part time or a full time attorney to my staff. I intend rather to limit my practice to those clients I currently serve and to the occasional representation through the insurance carrier of other cities and towns on specialized election or land use matters.Should future litigation in which I represent the Town cause the Town Staffto find that their legal needs are not being satisfied on a timely basis, at that point I will consider adding either a part time or full time attorney to my office. I will also request an additional $1,000 as a separate line item to cover the Town dues in an organization known as the International Municipal Lawyers Association (IMLA).IMLA provides its government members periodicals and publications on current issues of municipal law across the United States.The dues are based on population and the Town has been a member of IMLA for the past four years.That account also covers my registration and room for attendance at the annual conference of the Arizona League of Cities and Towns. Z:\WPDATA\FH\2001 BugetLTR.wpd Mayor and Council June 4,2001 Page 3 I hopeyou will lookwith favorupon thisproposal and, as always, I stand ready and willing to answer any questions you may have regarding this request. Respectfully submitted, WEF:pf Z:\WPDATA\FH\2001 BugetLTR.wpd William E.Farrell Attorney at Law Mayor and Council June 4,2001 Page 4 2000 2001 Month FOUNTAIN HILLS LEGAL SERVICES 00-01 Actual Est.Excess Rate Dif(+/-) JUL 77.8 84 -6.2 130 -806.00 AUG 52.6 84 -31.4 130 -4,082.00 SEPT 127 84 43 130 5,590.00 OCT 86.5 84 2.5 130 -325.00 NOV 76.8 84 -7.2 130 -936.00 DEC 70.1 84 -13.9 130 -1,807.00 JAN 125.7 84 41.7 130 5,421.00 FEB 118 84 34 130 4,420.00 MAR 86.5 84 2.5 130 -325.00 APR 92.7 84 8.7 130 1,131.00 Z:\WPDATA\FH\2001 BugetLTR.wpd •-;-'•'•-;'•'•..'-''.iiw^'"-i*:;:-'--'iS'' .-"IACOVINO AND KAYLER • ..:'•-' .• • i • • • • .: Mr.Paul Nordin Town of Fountain Hills 16836 E.Palisades Blvd.,Bldg.A Fountain Hills,Arizona 85268 May 22, 2001 Re:Prosecution Services for Fiscal Year 2001-2002 Dear Paul: The firm of Iacovino and Kayler is grateful for the opportunity to continue serving the people of Fountain Hills as their Town Prosecutor.As we go into our twelfth year of service to the Town,we look forward to meeting new challenges facing the Town's criminal justice system,and are proud to have played an important role in the operations of the of the Fountain Hills Municipal Court,which has been praised as a state wide model for limited jurisdiction courts by the Supreme Court of Arizona. Our budget proposal for the upcoming fiscal year involves no change from fiscal year 2000-2001.We propose to continue providing the highest quality prosecution services at a reasonable cost by including attorney time for the prosecution of criminal matters, civil infractions, and appeals, in addition to legal assistant services, materials, postage, and supplies for fiscal year 2001-2002 at a flat rate of $100,000 for the year, paid in equal monthly installments of $8,333 per month paid on the first of each month commencing July 1,2001. In additionto such basic prosecution services,we propose to provide other desired and necessary related services, including organization and oversight of special enforcement details, law enforcement training and legal advisement,after-hours on-call services to the Town Marshal's Office and Sheriffs Office,code revision services,continuing legal education,and such other special assignments as may, from time to time, be requested or authorized by the Town Manager, on an hourly basis pursuant to the Town's general professional services procurement policies.Hourlyratesfor such additional services will vary according to the type of service, and shall be established by agreement between the firm and the Town Manager. If you have any questions or comments concerning our proposal or the prosecution services provided by this firm,please feel free to contact Susan or me at any time. Thank you again for the opportunity to continue serving the people of Fountain Hills. Very truly yours, 8180 N.Hayden Road S:iteD-204 sdale,Arizona 85258 (460)483-2404 •',- IACOV/NO AND KAYLER ••.-..' Ar,r,r,r,A -*m CHAMBEROFMay10,2001 &J commerce Ms.Cassie Hansen,Director of Administration Town of Fountain Hills P.O.Box 17958 Fountain Hills, AZ 85268 Dear Cassie, As always it was a pleasure speaking with you today. I am again submittinga request for funding foryour consideration and hopefully town approval. As has been the norm over the past two years,this will be a two part request. The first segment will be that whichwe commonlyrefer to as the Community Wide Program whichthe Town has graciously funded over the past many years.These events includethe ThanksgivingDay Parade,Stroll the Avenue and the Lighting ofthe Luminaria. The second part inthe print budget contains those items that provide information about C our town and is utilized for both general information and specific business information. The Chamber has established a tourism councilwhichwhile under the auspices ofthe Chamber consists of most ofthe tourism related businesses intown, i.e., golf courses, accommodations,bed and breakfasts,etc. They have also requested funding for promoting tourism in Fountain Hills.While the Chamber applauds their efforts and wishes to be deeply involved inthe presentation of tourism within Fountain Hills,we feel that this request should be considered in the Mayor's Economic Development Committee in lieu of the Chamber,.because it will have a much broader application which will include Community Center involvement.I am enclosing a copy ofthe justification forthis request to be considered inthe Mayor's Councilfor Economic Development portion of the budget. Thank you for your consideration. Ferrara,Executive Director FSF:mst Enc: Fountain Hills Chamber ofCommerce • P.O. Box 17598 • Fountain Hills,Arizona 85269-7598 •(480)837-1654 •FAX (480)837-3077 FOUNTAIN HILLS CHAMBER OF COMMERCE COMMUNITY WIDE PROGRAM Thanksgiving Day Parade $4,000.00 Holiday Events $5,000.00 A.Stroll the Avenue B.Luminaria Total Community Wide Program $9,000.00 MEDIA PLAN A.Fountain Hills Brochure (copy attached) Twenty thousand (20,000)reprints $7,000.00 B.Business Opportunity Packet (copy attached)One thousand (1,000) (New Revised Edition $2,500.00 2. Tourism Council Request (To be included in Mayor's Council on Economic Development)Justification for $37,000 in funding is attached. Total Chamber of Commerce Request Community Wide Program $9,000.00 Print Program 9.500.00 TOTAL REQUEST 18,500.00 TRANSPORTATION Fountain Hills: Convenient Access To The World. n recentyears, Phoenixhas become the newhub cityofthe Southwest due to its phenomenal growthand convenientaccess to major domestic and international markets. Asa part of the Metropolitan Area,Fountain Hills benefits as wellfrom access to this outstanding transportation network. Highway Access:Phoenixis locatedat the juncture of two major interstate highways.Interstate 10 is nowthe primary southern transcontinental route, completedfrom LosAngelesto Jacksonville, Florida. Interstate 17 runs north from the area, linkingit to Interstate 40 with access to the Midwest and east. The new Phoenix Freeway system provides easy access to these majorroutesfrom any pointinthe Valley. Air Transport:Phoenix,Sky Harbor International Airport is nowthe nation's Mth largest,and one of its most efficient. C ?.airport is served by 19 major ^tfGmestic and international carriers.Sky Harbor is a 40 minute drive from Fountain Hills and shuttle service is available. Located just 20 minutesfrom Fountain Hills isthe rapidly expanding Scottsdale Municipal Airport.This facility has a new 8000 foot runway,and serves corporate and private aircraftofallsizes. Mesa Falcon Field is 13 miles away. Due to its hub status,Phoenix is a majorterminalfor leading motor freight carriers.There are more than 150 interstate and regional truckingfirms operating out of Phoenix.One dayservice is available to such markets as Los Angeles,LasVegas,El Paso, Albuquerque and San Diego. Additionally,the area is served byall major overnight express services. Railroad Service:Phoenix is served by both the Santa Fe and Southern Pacific railroads.The two transcontinental lines connect for reciprocal switching in Phoenix. Service to all major markets is scheduled on a regular basis. No rail passenger service is furnished by Amtrak.There are daily bus departures to Tucson and Flagstaff to connect with national destinations. K ECONOMIC DEVELOPMENT Fountain Hills: Economic Development Program. The controlled,sustained growth of the town of Fountain Hills has been widely recognized as a model for other small cities across the country. Theachievement of significant growth without erosion of the lifestylethat is our primary attraction is due to careful planning fromthe veryoutset of development. Oureconomic development program is alsothe productof careful planning coupled with the cooperative spirit which characterizes this community. The responsibility for attracting new businesses to Fountain Hills and assisting them in relocation lies with the Mayor's Council for Business Growth.The council is a non-profit, tax exempt organization whose members include key representatives of town government,the local business community,the Fountain Hills Chamber of Commerce and the town's master developer MCO Properties. The Council is chaired bythe mayor. This community wide organization was >ated based on recognition ofthe fact 'A Fountain Hills is a unique community and economicdevelopmentrequiresa cohesiveand targeted effort. Oureconomic development planis based on the identification of the kinds of commercial enterprises that fitour master plan andare compatible with our highly desirable lifestyle. Accordingly,our efforts are restricted to smaller companies and branch operations employing less than 150 persons. Within this guideline,we have established specific categories of businesses that are most suitable for our facilities and environment. These categories are: 1.Service Centers 2. Research and Development 3.Light Manufacturing 4.Retailing and ConsumerServices To attract high quality firms within these targeted categories,the Mayor's Council for Business Growth has developed a cooperative economic development environment that other communities,of considerablylargersize, can only envy. With our clearly defined marketing strategy,andtargeted focus,Fountain Hills has, without question, the best economic development program fora city of our size, anywhere. Weoffer"OneStop" servicethrough city government,so that businesses wishing to relocate here can do so with a minimum of "Red Tape"and delaysthat are normally encountered in moving. HOW FOUNTAIN HILLS BUSINESSES FEEL ABOUT THEIR DECISION TO LOCATE HERE. Jim Weissmueller,Owner/Manager McDonalds—Fountain Hills "Sincethe daywe opened, we have consistently exceeded our projections. Our business comes from the peoplewho livein Fountain Hills,the tourists,and the many people who come through ontheir way to the lakes and mountains." "In the fast food business,labor is always a challenge,particularly when you consider that the average age of our employees is generally between 16 and 25. Over90% of our employees live in Fountain Hills,and they are a great bunch." Kay Kinder,Owner Fountain Fashions "We opened thisshop twenty-four years ago.Watching the community grow,and growing with ithas beenjustgreat. Doing business with people in Fountain Hills...it's like dealing with family and super friends." "We also do a substantial business with the manytourists whocome hereto see the fountain and the views. And a lot of our longtime customers live in Scottsdale, Phoenixand Mesa." Jim Engle,President Community Bankof Arizona "Community Bank has beena partof Fountain Hills since 1981.We have seen tremendous growth inourtownthe last 15 years and have taken partin much of it." "Itfeelsgreatto drive throughtownand see allthe businesses, buildingsand homes we have helped our customers build,buyor develop.Our goal isto continueto support our community and help our customers achieve theirgoals and dreams." MaryJo Dickson, President Bark 'N'Babies Pet Grooming, Inc. "When we decided to open our own pet grooming shop we wanted to locate inan area we could grow with.Fountain Hills has the "small town,friendly" atmospherewe looked for.People here are likeextended familyand their pets are treated like our own." "Some of our customers have been with us sixyears and even when they have moved away,comebackforthe family atmosphere our employees andstaff provide." Gordon Pittsenbarger, Owner Pittsenbarger Construction,Inc "Quality — it'sa matterof pride andthe least expensive amenity youcan put in your home."This isour motto andwe have putit in practice every daysince startingour Fountain Hills construction business over ten years ago." "As third generation Pittsenbargers in the construction business,we have built custom homes, a condominium complex, done much residential and commercial remodeling and supervised the Christ's Church buildingproject." "Weare involved in this community as activecitizensas wellas business people and have found it a beautiful and friendly place to live." BUSINESS INFORMATION Fountain Hills: The Right Place For The Right Business. The original master planfor Fountain Hills included,as a vital element, strategically positioned sites for a varietyof commercial developments of various sizes. The sites to the north of Shea Boulevard are restricted primarily to retail and consumer service businesses.Firerock Centre, on the south side of Shea has N been specifically designedfor larger operations in distribution,research, servicesand light manufacturing. Fountain Hills is currently home to corporations employing between 40 and 100 persons.Among these are the corporate offices of MCO Properties Inc.and Nature's Distributors. Additionally there are over425 other businesses inthe community ranging from specialty shops, to large retailers,to fast food franchises. Fountain Hills is the ideal location for those businesses who need to be in proximity to a majormarketbut prefer the relaxed lifestyle and low costs normally associated witha rural location. ECONOMY The decision to locate in Fountain Hills, as opposed to more traditionalmarkets, can result in considerable savings to a commercial enterprise due to the following: Lower Land and Construction Costs As a whole, Arizonaoffers some of the lowest commercial land costs in the West. And,costs in Fountain Hillsare generally amongthe lowestinthe Phoenix Metropolitan Area. Construction is a major industry in Greater Phoenix, and this has created a highly competitive environment that capitalizes fully on lowlaborcosts. Lower Taxes Fountain Hills taxes are extremely competitivewithother locations within Arizona and considerably belowthose of major population centers elsewhere in the country,and our town governmentis committed to maintaining these low rates. Current tax rates are $14.19 per $100 of assessed valuation.Class 3 Commercial and Industrialproperty assessment ratio is 25%of full cash value.Merchants and manufacturers inventories are exempt from taxation.Class 4 Vacant Land is assessed at 16%of cash value and Class 5 Residential is assessed at 10%of cash value.Fountain Hills has a 1.2%sales tax and no income tax. Lower Utility Rates Fountain Hills receives its electric power from Salt RiverProject. This quasi- municipality is the second largest utility in the state and their rates are substantially lowerthan those ofthe other major utility.The bulkof SRP's power comes from hydroelectric and nuclear generation. Ourwater is provided bythe private Chaparral City WaterCompanyand sewer bythe local Sanitary District.Through our recently approved allocation fromthe Central Arizona Project,our community is guaranteedan amplesupplyofwaterfor the next 100 years. Unsurpassed Housing Values You and your employees will appreciate the valueof housing located inthis breathtaking setting. Thecommunityoffers housing ranging from one bedroom rental apartments to multi-million dollar mountainside estates. Average pricesfor condominiums and villasare inthe $80,000 range. Single family homesare priced from $100,000 to more than $1 million. The median pricefor single family homes is $200,250.Single family homes account for 68% of the total housing units and most are custom built.Mobile and modular housing is prohibited inthe town. COMMUNITY PROFILE (Fountain Hills: A Growing Town In The Midst Of A Dynamic Market. Since 1970,the Metropolitan Phoenix Area has been transformed from a luxury resort destinationto the ninth largest market in the United States. Its population has grown from underone million in 1970 to more than 2.5 millions in 1995. The growth has been due onlyinpartto the ideal climate.The primary factor in this growth has beenthe influx of businesses and clean industry attracted bythe quality of life,competitive labor market, and low cost of living. Thiseconomicgrowth has spawned a wide variety ofculturaland entertainment amenities.The area boasts of numerous museums and galleries, theater, opera, ballet,and the heralded Phoenix Symphony. Arizona State University has emerged as a leading educational institution and one ofthe largest universities inthe nation. f Uhas also been the catalyst for the ^wrfergence of the Greater Phoenix Market as a sports capital.We are hometo the Fiesta Bowl,Pac-10 Football,the Suns, Cardinals, Diamond Backs and Coyotes professional teams,and in 1996 Phoenix was host to itsfirst Super Bowl. Within this metroplex,the cities of Scottsdale and Mesa have led the way in growth both residential^and commercially.Thetwo cities havea combined population over 506,000 and an aggregate effective buying income of more than $6 billion annually. Fountain Hills— Strategically Positioned Nestledbetween mountain ridges, the Town of Fountain Hills is located between Scottsdale and Mesa.This location has allowed Fountain Hills to benefit from the growth ofthese twocities,while maintaining its natural beauty and highly desirable lifestyle. /fountain Hills residents enjoyallthe (efits of residing within this major metropolitan area withthe added benefit ofa peaceful,beautiful and secluded environment. Fountain Hills Vital Statistics Population During the eighties,Fountain Hills population grewfrom slightly less than 3,000 residents to more 10,000.The 1995 interim census counted over 14,000 residents, with winter population an estimated 17,000. Demographics The population of Fountain Hills is highly diverse,ranging fromsinglesand new families to retired couples. The population is extremely balanced.Twenty one percentofthe population is under 18, 20% between 18 and 34, 42%between 35 and 64, and 17%65 or over. The median age is 40.3. Ninety-one percentof residents haveat least a highschool diploma and 65% are college educated. Median household income is over $50,000. Over 90% of residents are homeowners, and slightly morethan one third have lived at their present residencefor more than fiveyears. One fourth of our residents relocated from elsewhere in the Greater Phoenix Area. The remainder came primarily from outside Arizona with California and the Midwestern States accounting for the majority ofthese new residents. Climate Arizona is world famous for our comfortableyear round climate.The desert portionsare characterized by warm dry days, and nighttime temperatures that average 30 degrees below those of the daylight hours. Fountain Hills has the additional advantage of altitude.Itissome500 feet higher than Phoenix.This hasthe effect of moderating our temperatures. The annual dailymean maximum is 86.4 degrees, and the minimumis 53.2 degrees. Thewarmest month is July withan average maximumof 105.1 and an average minimum of 74.2. The coolest month is January withan average maximum of 66.7 and a minimum of 36.4. Average annual rainfall is 8.06 inches which results in over 300 clear sunny days each year. Retail The retail communityoffers Fountain Hills residents and those of neighboring communities a full range of products and services. In addition to several boutique shopping areas, the town has two major strip shopping centers. Retail Sales Inthe overalltrading area made up of Fountain Hills,Scottsdale and Mesa, total annual retail sales exceed $4.5 billion. Media and Communications Fountain Hills is served bytwo local newspapers, the weekly Times and the monthly Sentinel.The community also receives coverage inthe daily Scottsdale Progress, the Mesa Tribune,Arizona Republic and Phoenix Gazette.The community receives all of the eight television channels located in the metropolitan area and is served by Cox Communications offering 62 channels. The communityalso receives the signals of the area's 35 AM and FM radio stations. MUNICIPAL SERVICES AND FACILITIES Fountain Hills: A Complete Community. Wihen you live or work in Fountain Hills you have the advantage of the full rangeof community facilities and services readily available.Additionally,our adjacencyto Scottsdaleand Mesa,and proximity to Phoenix give our residentsa wide variety of options thatare only found inmajor cities. Municipal Services Local Government:Mayor and Fountain Hills City Council,administration bythe Town Manager. Police:Provided through the Town Marshaland contract with the Maricopa County Sheriff'sDepartment. Fire and Emergency Medical:The Fountain Hills FireDistrictis served by Rural Metro Corporation,the world's largest private fireand emergency medical service provider.Thereare two e stations located within the town with third under construction. Educational Facilities:Fountain Hills has two elementary schoolsanda middle school teaching grades K-8,and a senior high school.There isalsoone private academyservinggrades K-12. MedicalFacilities:Mayo Family Medicine Center and the Scottsdale Memorial Family CareCenterare two fully staffed satellite clinics located in Fountain Hills. The main campusof Scottsdale North Memorial Hospital is located onShea Blvd.a 15 minute drive from Fountain Hills.The Mayo Clinic is located a five minute drive west of Fountain Hills. Utilities: Electricity - Salt River Project. Gas -Fountain Hills LP Gas Telephone -U.S.West Water -Chaparral City Water Company Sewer-Fountain Hills Sanitary District Trash Pick-up -Waste Management and Red Mountain Rubbish Removal. Community Facilities:Community (iter with catering facilities,Library, ^%6tanical Garden,three Golf Courses, Equestrian Center,Fountain Park (32 acres with lake,fountainand picnic areas),Children's Playground,Frisbee Golf Course, Parcours Course, 3 baseball fields, 7 tennis courts and 2 basketball courts. Religious and Civic Churches:There are 15 churches within Fountain Hills,representing virtually all denominations (Catholic,Protestant and Jewish). Service Clubs:There are 9 service clubs located in Fountain Hills.,including American Legion,VFW,Lions,three Kiwanis Clubs,Knights of Columbus and Rotary. Others:There are also some twenty-five social and special interest clubs, seven volunteer organizations andeightyouth groups,including Little League,Boy and Girl Scouts and the Boys and Girls Club. Lodging and Meeting Facilities Overnight and vacation accommodations are available.Thecommunityoffers7 individual meeting facilities,some of which can accommodate up to 200 persons. Events Many ofour residents first discovered Fountain Hills whentheyattended one of our many popularevents. These include two of the West's major art and craft shows, the Great Fairin February andthe Fountain Festival of Arts and Crafts in November. Fountain Hills is also host to several annual athleticevents including cycling and running events. Fountain Hills is a verypopularplace during the holidays.Our annual Luminaria Lighting Festival drawsvisitors fromacross The Valley ofthe Sun, and Fountain Hills is the site of Arizona's only Thanksgiving Day Parade. Area Scenic and Recreational Attractions The World's Tallest Fountain:One of the Greater PhoenixArea's leadingattractions isthe centerpiece ofthe Town of Fountain Hills.Located in Fountain Park, adjacent to the Village Bazaar is the world'stallest fountain (according to the Guiness Book of World Records).The fountain,which reaches 560 feet is seen byhundreds of thousands of visitors each year. Parks and Attractions:The McDowell Mountain Regional Park,one ofthe most beautiful 45 minute drives in Arizona, accordingto Barry Goldwater,is located immediately adjacentto Fountain Hills town limit,on the northern boundary. Saguaro Lake Parkis only a fifteen minute drive, Bartlett Lake and Roosevelt Lake are located an hour away,and the spectacularly beautiful Canyon Lake isto the east.All ofthese facilities provide excellent hunting,fishing and boating, water skiing,swimming and picnic areas The popular "Out of Africa"wild animal parkis located justten minutes from Fountain Hills.And to get a true feelof the OldWest, a trail ride at "Fort McDowell Adventures"is a must.The bunkhouse is located at the McDowell Indian Reservation. Payson andtheRim Country.Just a little over an hour's drive to the north lies the cityof Payson andthe Mogollon Rim. Thisarea was the setting for manyof Zane Grey's western novels.The rim rises to an altitude of 7,000 feet above sea level. In this area are found the world's largestPonderosa Pine forest, camping,hiking,fishing,hunting and skiingduringthe wintermonths. Phoenixand The Valleyof The Sun: Fountain Hills is not more than 45 minutesfromanywhereinthis perennially popularresortand commercial center.We share a common border with Scottsdale,home of numerous luxury resorts,fascinating shops andart galleries.Elsewhere in The Valley ofthe Sunyou will find more than 70 golf courses,concerts,live theater, ballet,and opera.And allare easily available to residents of Fountain Hills. Withinthe area are also found a variety ofspectatorsports:PAC-10 College Sports,the Phoenix Suns,the Cardinals, Coyotes and Roadrunners,andthe Diamond Backs as well as the annual Fiesta Bowl and Festival Parade. ^iijggp^ J/4*(^UCkt Trina Jenkir Transportati6n Manager Human Services Department 3335 W.Durango Phoenix,Arizona 85009-6214 Rich Marshall Tel:(602)506-5911 Director Fax:(602)506-8789 May 2,2001 Paul Nordin Town Manager Town of Fountain Hills 16838 East Palisades Blvd. Fountain Hills, AZ 85268 Dear Mr.Nordin: Maricopa County Human Services Department is pleased to submit this proposal to continue transportation services, including general public shuttle service, to Fountain Hills residents through the Special Transportation Services (STS) Program. The special needs of elderly,disabled,and low-income persons,coupled with limited transit services in Fountain Hills, makes STSan important resource for these transit-dependent populations.Fountain Hills clients need STSto access basic needs and maintain independence and self-reliance. The STS program values and relies upon support from the local cities and towns served to meet program objectives and providequality service.Maricopa County Human Services Department requests localcapital match funding of $4,788, and operational funding of $16,753.80 for the specialized service and $32,919.60 for the shuttle service, for a total of $54,461.40 to support continued services in Fountain Hills in Fiscal Year 2001-2002.The 5%increased request amounts are a result of increased costs in operating the transportation services Thank you for your careful consideration of our proposal. Please feel free to contact me at 506-4849 ifyou have any questions or need additional information. Sincerely, Request for funding,Town of Fountain Hills Fiscal Year 2001-2002 Maricopa County Human Services Department Special Transportation Sen/ices is seeking support from the Town of Fountain Hills to continue existing transportation services to eligible Fountain Hills residents.Local capital match funding of $4,788.00 and operating funding of $16,753.80 for specialized service and $32,919.60 for general public shuttle service,for a total of $54,461.40 is requested. The Need For Specialized Transportation in Fountain Hills STS serves low-income,elderly,and disabled Fountain Hills residents.These populations often need specialized transportation services because they: ♦Do not have access to other transportation resources ♦Cannot afford or access other public or private transit services ♦Physically require personalized,door-to-door assistance ♦Cannot wait long periods for pick-up,especially in excessive heat or inclement weather ♦Cannot manage the transfer from one vehicle to another. Bus service for Fountain Hills residents is limited;one Valley Metro express bus makes daily trips from Fountain Hills into Phoenix Monday through Friday. For many transit- dependent individuals,especially those with special needs or mobility limitations, STS is an essential transportation resource,and a key to self-reliance and independence. The table below shows transportation need demographics for Fountain Hills: Total population*14,146 Total households*5,724 Population 65 and over* 2,741 (19.4%of total population) Mobility-limited population*368 Households receiving TANF benefits**23 Individuals with income below Federal Poverty Level*368 Households with income 150%or less of Federal Poverty Level*225 (*1995 Special Census) (♦♦Arizona Department of Economic Security) L Service Objectives for FiscalYear 2001-2002 During Fiscal Year 2001-2002,the STS program will provide the following services to eligible Fountain Hills residents: 1. Dedicate three vehicles to Fountain Hills service Monday through Friday 2. Provide 7,000 passenger trips 3. Provide general public shuttle service within Fountain Hills and the Valley Metro bus stop at the Mayo Clinic Service Facts Assisted,door-to-door transportation service is provided to medical appointments, senior centers,adult day care,and other activities and services.In Fiscal Year 1999- 2000, a total of 7,298 one-way passenger trips were provided to eligible Fountain Hills residents.The graph below illustrates 1999-2000 passenger trips by type in Fountain Hills. Fountain Hills Passenger Trips by Type Fiscal Year 1999-2000 Adut Day Care 19%-^••|*--,Medical Social/Recreational 21% Shopping/Personal 10% 45% Senior Center 5% Three STS vehicles are assigned to the town of Fountain Hills to provide transportation to eligible residents.The table below, along with Figure 4,outlines services available in Fountain Hills. Vehicle Coverage Area Schedule Service Type Population(s) Served Scottsdale/Mesa Inter-City Fountain Hills to Scottsdale and Mesa Monday, Wednesday, and Friday,7:00 am to 4:00 pm Passenger trips Elderly Low-income Disabled Fountain Hills Shuttle Fountain Hills area to Valley Metro bus stop at Mayo Clinic Monday Through Friday, 8:00 am to 6:00 pm Trips to Mayo Clinic,connections to Valley Metro, and trips within Fountain Hills General public Scottsdale/N.Phoenix Inter-City Fountain Hills to Scottsdale and N. Phoenix Monday, Wednesday, and Friday,7:00 am to 4:00 pm Passenger trips Elderly Low-income Disabled Fountain Hills Client Demographics Characteristics of Fountain Hills STS users in Fiscal Year 1999-2000 are illustrated in the charts below. Ethnicity African American 3% White 93% Hispanic 4% Gender Male 25^29% Female^ 71% t3 Age 18-30 31-59 3%/^4%60 and over ^^ 93%£k .^mbBBB—imtmm Annual Income 1%4% 63% 32% B$0-$4,999 D$5,000-$9,999 B$10,000-$24,999 B$25,000-$49,999 Funding Required to Provide Services in Fountain Hills STS values and relies upon support from local communities to maintain program services.The table below illustrates the total funding required, allocated between the Town of Fountain Hills and other available funding sources,to meet our Fountain Hills service objectives. Fountain Hills Fountain Hills Other Cities &Non-Cities & Revenues:Core STS Shuttle Service Towns Towns Funding Cities &Towns 16,753.80 32,919.60 283,246.20 RPTA 80,000.00 County 282,000.00 Area Agency on Aging 220,000.00 Red Cross Project Income 85,000.00 Managed Care 10,000.00 LTAF 153,000.00 Total 16,753.80 32,919.60 283,246.20 830,000.00 Admin.&Operating Expenditures: Administrative Support 1,720.58 3,380.78 29,088.81 85,239.31 Dispatchers 803.21 1,578.22 13,579.30 39,791.61 Transp.Service Providers 10,233.67 20,108.18 17,3014.40 506,986.33 Equip.Services/Maint.2,965.27 5,826.48 50,132.07 146,902.65 Other Operating Services 518.92 1,019.63 8,773.11 25,707.96 Indirect 512.14 1,006.31 8,658.50 25,372.13 Total 16,753.8 32,919.60 283,246.20 830,000.000 Capital Expenditures: Vehicle Replacement Plan 4,788.60 162,812.40 670,404.00 c INTERGOVERNMENTAL AGREEMENT BETWEEN TOWN OF FOUNTAIN HILLS AND MARICOPA COUNTY THIS AGREEMENT,entered into by Maricopa County and the Town of Fountain Hills, hereinafter referred to as TOWN,and Maricopa County, hereinafter referred to as CONTRACTOR. NOW THEREFORE,it is agreed between the parties thereto that; I.SCOPE OF SERVICE A.Activities (1) The Contractor will be responsible for administering a Special Transportation Service program which provides limited transportation,free of charge, for qualified elderly, low- income and disabled residents of the Town of Fountain Hills. (2) The Contractor will be responsible for operating a general public shuttle service between the Town of Fountain Hills and the Valley Metro bus stop located at the Mayo Clinic. The schedule of service will be set and marketed to the public (3) Local pick-up service within a 34 mile radius will be available on a request basis during the scheduled route service. A mobile telephone number will be provided to enable residents to call the driver directly and request a pick-up. II.TERM Services of the Contractor shall start July 1,2001 or upon recording by the County Recorder,whichever is later, and end on the 30th day of June, 2002. III.PAYMENT It is expressly agreed and understood that the total amount paid by the Town under this Agreement shall not exceed $54,461.40. This is composed of a portion of Special Transportation Service operating ($16,753.80), shuttle service operating ($32,919.60), and ($4,788.00) in local capital match funds, for the STS program in the Town of FountainHills. fthlagr8.doc V.NOTICES Communication and details concerning this Agreement shall be directed tothe following representatives: Townof Fountain Hills:Human Services Department: Paul Nordin Melissa Bauer Town Manager Contract Specialist P.O. Box 17958 2801 West Durango Fountain Hills,Arizona 85269 Phoenix,Arizona 85009 VI.GENERAL CONDITIONS A.General Compliance The Contractor agrees to comply with all applicable federal,state and local laws and regulations governing the funds provided under this Agreement. VII.ADMINISTRATIVE REQUIREMENTS A.Documentation and Recordkeeping 1.Records to be Maintained Contractor shall maintain all records required by the federal regulations specified in 24 CFR Part 570.506 and that are pertinent to the activities to be funded under this Agreement. 2.Retention The Contractor shall retain all records pertinent to expenditures incurred under this Agreement for a period of five (5) years after the termination of all activities funded under this Agreement or afterthe resolution of all federal audit findings,whicheveroccurs later. Records for non-expendable property acquired with funds under this agreement shall be retained for five (5) yearsafter final disposition of such property. 3.Audits and Inspections All Contractor records with respect to any matters covered by this Agreement shall be made available to the Town, or the Federal Government, at any time during normal business hours, as often as the Town deems necessary, to audit, examine and make excerpts or transcripts of all relevant data.Any deficienciesnoted in audit reports must be fully cleared by the Contractor within 30 days after receipt by the Contractor.Failure of fthlagr8.doc 2 c ^u^^ fthlagr8.doc the Contractorto comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of any future payments. The Contractor hereby agrees to havean annual agency audit conducted in accordance with current policy concerning Contractor audits. Payment Procedures The Town will pay to the Contractor funds available under this Agreement based upon information submitted by the Contractor and consistent with any approved budget and Town policy concerning payment. The Town shall pay the Contractor an amount not to exceed $54,461.40 in lump sum,prior to June 30,2002,upon submission by the Contractor of a properly executed claim(s). IN WITNESS WHEREOF, the parties have executed this Agreement as of the date firstwritten above: TOWN: TOWN OF FOUNTAIN HILLS Town Manager APPROVED AS TO FORM: Town Attorney fthlagr8.doc CONTRACTOR: MARICOPA COUNTY Chairman, Board of Supervisors Clerk, Board of Supervisors APPROVED AS TO FORM: RICHARD ROMLEY MARICOPA COUNTY ATTORNEY Deputy County Attorney Fountain Hills Shuttle Service i corresponding stop lumbers on map FREE Service,Monday-Friday Loop 2 trips are enclosed in a [box P.M.departure timesare in bold type. *These three trips from the Mayo Clinic *515 provide service only to destinations within Fountain Hills requestedbythe passenger. Effective Mar,26,2QQ1 The Townof Fountain Hills,together with the Maricopa County Human Services Depart ment and the American Red Cross Central Arizona Chapter,provides a FREE shuttle bus service in the Fountain Hills area. Shuttles operating on Loop 1 travel to the Mayo Clinic Scottsdale.At the clinic, you ^n make connections to Valley Metro bus >tes 106-Peoria/Shea (with service to Para- Use Valley Mall and Metrocenter)and 114- Via Linda.Please see the Valley Metro Bus Book for more information on those routes. Bus Books are available on Valley Metro buses and at city libraries and municipal buildings. Park-and-Ride Locations o oooooooooeo o z h-o Q 2>^00 z LU V2 rr- oo —I cc CD < Ss Q-Z _!< LU CO u-!o _J _l _l n9 CD tj <<CO 0 =dco X LU _J —1 LU occ LU0 Z<z<2fe &z zeeLUcc O << CO £=£0 z<qLu £_i Z § zz LU QQ 7=i^>-J LU =3 S ID >id *:_l ~3 O .,^«-O *-op 0 <-CD cc CD co Q.ca LL.CTJ LL.h-LL.03 o *-cc re < <=> LU CD X < CO CO o z CO -J mO — P cc < < 2 *755 655 705 710 715 725 730 740 830 840 845 850 900 905 915 920 930 *1050 950 1000 1005 1010 1020 1025 1035 130 250 140 300 145 305 150 310 200 320 205 325 215 335 220 340 230 350 410 420 425 430 440 445 450 500 YY^osifd^^Jb^uiJ^irr^^ In addition to the 10 stops listed in the schedule,you can board or get off the shuttle bus anywhere along the route that is reasonably safe.You can also request door- to-door service by calling (480)461-1100 one hour before you'd like to be picked up. All shuttle buses are wheelchair accessible. Safeway Shopping Center,SE corner of Fountain Hills Blvd.and Palisades Blvd. o © Town of Fountain Hills Offices,NE corner of La Montana Dr.and Palisades Blvd. Denny's,SE corner of Shea Blvd.and Sag uaro Blvd. Map Legend Loops 1 &2 « Loop 1 only e Loop 2 only c Major street » Mayo Clinic Scottsdale O" See corresponding stop numbers on schedule Redact FOUNTAIN HILLS TOURISM COUNCIL MEMO Date: April 5,2001 To:Frank Ferarra From:Roxanne Boryczki *$ Subject:Budget request Below is our budget request for the fiscal year 2001/2002 starting July 1. These costs should cover all first year marketing expenses including a small advertising campaign. A detailed description of the plan with a break down of costs will be described below. Budget Request: Basic Collateral,Marketing Materials,Promotion $20,100 Public Relations Campaign $3,000 Advertising Campaign $13,900 Total Budget Request $37,000 Detail: Collateral and Marketing Materials - • Design and print a three-panel brochure to be used as a fulfillment piece and promotionat trade shows,etc. (Thiswould be the fulfillmentpieceused to respond to the pre-print advertising beingdone by the townwith the AOTgrantifit is received.) 50,000 quantity, four-color, estimated budget $9,000 • Develop a website and marketthose pages -Create attourism section on the chamber's website.Then use that URL,e.g.www,flichamberofcommerce.orn/tourism as our website.Estimated design costs -$1,000 Marketing Website: It was suggestwe contact DeVry Institute and utilize a student workingfromhomeat alowfeefor the first yearto marketthe siteandsubmititto search engines, etc. Estimated marketing costs - $3,600 • AOT Insertion Program -Whenever AOT sends out a copy of Journey's and other information to potential visitors,thenew Fountain Hills brochure would be included. Cost:15 cents per piece,10,000 - piece minimum.TotalCost: $1,500 •Trade Shows:Attend shows with the Scottsdale CVB and AOT.Share a booth if possible to reduce costs.Types and locations of shows TBD.Staffing would be based on a volunteer basis by members of the Tourism Council - Estimated cost: $5,000 • Host a fam trip for travel writers, concierge, etc. - No Cost •Community Guide- Workwiththe publishersof the FountainHills Community Guide to move the tourism section toward the front of the book and spiff it up a bit to be more appealing to potential visitors. - No cost 7 Public Relations Campaign - Create a Press Kit for Fountain Hills utilizing the services of a small PR firm. The kit could then be sent to national and local travel writers. Estimated cost for development, mailing and follow up: $3,000 Advertising Campaign- •Golf Arizona - full page,estimated cost: $4,500 • Phoenix Official Visitors guide - 1/3 page color, estimated cost: $4,400 • Scottsdale Official Visitors guide - 1/3 page color, estimated cost: $5,000 Please feel free to contact me with any questions regarding this marketing plan. MCDOWELL MOUNTAIN PRESERVATION COMMISSION FISCAL YEAR 2001-2002 BUDGET The McDowell Mountain Preservation Commission (MMPC)would like to continue with its mission to promote preservation of the McDowell Mountains within the Town of Fountain Hills in conjunction with the larger preservation effort in the McDowell Mountain range. To accomplish this goal, the MMPC requests the items budgeted below: Public Awareness 1. Video Presentations. The MMPC proposes to make one professionally made video to help citizens become more familiar with the Upper Sonoran Desert.This video will include descriptions of the area's natural desert landscape,the preservation process,a description of any additional land acquired and the associated hiking trails and destinations.Cost Estimate: $2,000 2.McDowell Mountain Month.The Commission would like to continue and add to this highly successful program which consists of the school program, the hiking series, and the open house at the community center. Cost Estimate: $4,500 3.Advertising.These funds would be needed in the event public notices were needed to advertise for openings on the Commission. Cost Estimate: $500 4.Printing.The MMPC believes that a one-page quarterly newsletter,describing preservation efforts and general preserve information,is necessary and would be beneficial to the Town. In connection with the public awareness effort,the MMPC also occasionally prints a large number of informational brochures and handouts.Cost Estimate:$2,000 5.Trailhead Study/Design.Trailhead designs of the trailhead/mini-park concept must be conducted.The designs will facilitate citizen input as to the desirability of trailheads in the Northwest section of the town and the location,size and extent of such facilities if desired.It is also necessary to complete design renderings if such facilities are to be incorporated into the overall design of the Eagle's Ridge and Eagle's Nest developments.The extent of the designrequirements will be determinedafter initial citizen input. Cost Estimate: $15,000 6.Travel.Members of the Commission and Staff,from time to time,attend educational workshops and meetings outside of the town. In the past,commissioners have paid for such travel and educational workshops from personal funds. Cost Estimate: $500 7.Newspaper Series. The MMPC is also planning a newspaper series for the local papers. Articles will be written by commissioners and experts concerning the importance of the native lands,preservation,management of the preserve,characteristics of the Upper Sonoran Desert, wildlife and other topics of interest. Cost Estimate: $0 TOTAL BUDGET REQUEST:$24,500 Senior Services of Fountain Hills,Inc., P.O.Box 18561 Fountain Hills,AZ 85269-8561 RECEIVED March 14,2001 MAR 15 200J FOUNTAIN HILLS Mr.Paul Nordin,Manager TOWN clerk Town of Fountain Hills P.O.Box 17958 Fountain Hills,AZ 85269 Dear Mr.Nordin: SeniorServicesthanksthe Town of Fountain Hills forits continuingsupport of our facilityandthe programs we provideto the olderadults inthe community. With the support of the Town councilandstaff, plusthe help of generous volunteers,benefactorsand participants,the Senior Activity Centerhasbecome the major provider of needed services for our community's older adults. As the only facilty intown totally dedicatedto providingon-going programsand services for seniors,we experienceda 67 percentgrowth in participationinthe past calendar year-from 6,131 in 1999 to 10,250 in 2000. Inthat same period,the number of different activities increased by 73 percent - from 141 in 1999 to 244 last year.Basedonthe continuing development of ourtown we anticipate significant increases both in the number of participants and the number of programs in the next decade. Seniors have expressed great interest inbothvantripsandin creation of a computer center.Recenttrips Chave taken seniors to museums, art galleries,Kartchner Caverns,aTubac/Nogales Elderhostel program, fishing trips,trips to seeholidaylightdisplays in FH, shopping,etc. Our Computer Roundtablediscussion groups areamong the most popularactivities offered at the Senior Activity Center. Our success in servingcitizens placesnew demands on our limited staff, facility and budget. We have institutedanannual participation fee of $10 perpersonto help us cover some mailingandmarketingcosts. We are requesting $34,500 from the Town of Fountain Hills for FY2001-2002.(This is an increase of $2,900 overthe currentlevel of support.) This will helpus coverothercosts associated with the growthin our programs.Growth has impacted our budget in the following areas:staffing, van costs, andthe establishment of a computer center.The additional monies requested will be used to offset additional costs we have budgeted for an Assistant Director,van maintenance,and computer equipment. We have requested $10,000 from Sunridge Foundation to cover part of the costs of our new Assistant Director(a part-timeposition), part of the van maintenancecosts, and part of the monies required to fund equipment purchases and phone lines for a computer center. However, personnel costs for the Director are no longercovered. Supporting documents enclosed arethe Profit and Loss statement forthe periodJuly 1, 2000 - March 10,2001,the Operating Budget Request for FY2001-2002,and a Data Sheet compiled by our Long Range Planning Committee. Sjnperely yours, John S.O'Flynn President Senior Services of Fountain Hills,AZ,Inc.,16957 Kiwanis Dr.Fountain Hills, AZ 85268 (602)816-5888 Senior Services of Fountain Hills,Inc. Operating Budget Senior Activity Center FY 2001-2002 Item Expense Class Instructors &Materials Fees $8,200 Van Maintenance &Insurance $3000 Conferences, training & travel $2,600 Equipment $2,800 Building Maintenance $6,950 Director's Salary w. Benefits $29,150 Assistant Director Salary $8,000 Trips (in/out item)$8,000 PR,Marketing Expenses $3,100 Volunteer Recognition $1,000 Refreshments $1,100 Total Program Expenses $73,900 Amount requested from Town $34,500 Notes Most fees paid by participants; GoldenEagleFoundationpays somecosts. Expands services for seniors (Gas iscoveredby participants) Networking with other senior programs Community colleges & universities; Governor's Council on Aging Establishment of a SeniorNetComputer Center requires additional hardware and telephone lines and furniture Higher usage requires additional floor and bathroom maintenance(partially covered by other users of facility) Salary is notcoveredby Sunridgethisyear Position will work part-time duringyear Full-time for 2 months in summer - (will be partially funded by Sunridge FY2002 Shows increased activity of van and contracted coaches; participants pay most expenses. Costs to produce, print,distribute class brochures and flyers. (Most of cost coveredby annual $10 Participation fee) Annual program with Home Delivered Meals subsidized by Board contributions. Offered at Open Houses, meetings open to attract new participants (partially covered by Participation Fee) Primarily to cover costs of expanded programs and to cover approximately half the costs of staff Data Regarding Population,Senior Activity Center Participation and Programs Town of Fountain Hills Population YEAR 1995*2001**2005**2010** TOTAL POPULATION 14146 20,600 26,300 32,000 AGE 55+(30%of Total)4562 6,180 7,890 9,600 * Based on actual special census of Maricopa County,10/27/95;actual age 55+equals 32% **Compiled from projections by: ABC Demographic Consultants Fountain Hills Town Management Fountain Hills Sanitary District Arizona State DataCenter Fountain Hills Town Planning Salt River Project Chapparal City Water Fountain Hills Chamber of Commerce Dana Saar Number of Participants in Senior Center Programs/Services Jan.Feb.Mar.Apr.May June July Aug.Sept.Oct.Nov.Dec.Total 1999 374 489 533 449 320 380 307 189 626 727 1001 736 6131 2000 1135 1258 1252 941 583 599 388 570 539 1114 1036 835 10250* *67%Year-over-year participation increase Number of Senior Center Programs and Services Jan.Feb.Mar.Apr.May June July Aug.Sept.Oct.Nov.Dec.Total 1999 6 9 10 8 10 13 11 7 14 15 21 17 141 2000 20 23 23 21 14 15 13 15 17 32 27 24 244* *73%year-over-year activities/services increase New in year 2000 were classes presented by Scottsdale Community College (SCC); quilting classes and a weekly bridge group;computer classes;strength training; mixed singles group; new craft classes;program for caregivers;health awareness programs and flu shots.Programs include those developed by Senior Services and those offered in collaboration with Fountain Hills Park &Recreation Dept.,the town's Community Center, University of Arizona and SCC. Activities include group trips to museums,art galleries,fishing excursions,shopping,Kartschner Caverns,a Nogales/Tubac Elderhostel,and trips to various town events;transportation is provided in the Senior Centers'15-passengervan. Data shown does not include organization and delivery of meals to homebound residents by Senior Services of Fountain Hills. Space limitations mean that counseling services normally provided at Senior Centers,EG: legal,social security,tax,gerontological and support groups,cannot be offered. Senior Services of Fountain Hills 03/10/01 Profit &Loss July 1,2000 through March 10,2001 Jul 1/00 -Mar 10, '01 Ordinary Income/Expense Income PR Materials 144.00 Contributions Income Board Members 690.00 Civic Organizations 2,025.00 Fund raising 2,966.10 Individuals 1,922.00 Total Contributions Income 7,603.10 Grants Area Agency 2,336.00 Town Support 31,600.00 United Way 2,250.00 Total Grants 36,186.00 Legacies &Bequests 3,367.60 Program Fees Participation Fee 2,078.00 Class Revenues 5,513.75 HDM fees 6,535.00 Materials fees received 337.48 Other,incl.coffee 22.00 Trips (in/out item)6,149.00 Total Program Fees 20,635.23 Total Income 67,935.93 Cost of Goods Sold Cost to Provide HDM 6,264.00 Cost to Provide Programs Coffee/Refreshments 239.09 Instructors Fees 3,472.50 Materials Costs 832.69 Program Trips (in/out item)6,350.85 Cost to Provide Programs -Other 0.00 Total Cost to Provide Programs 10,895.13 Total COGS 17,159.13 Gross Profit 50,776.80 Expense Cleaning Cleaning Services 3,245.00 Cleaning Supplies 184.04 Total Cleaning 3,429.04 Computer software 97.92 Contract Labor 4,949.71 Depreciation Expense 2.00 Dues and Subscriptions 98.00 Fund Raising 831.13 Golden Eagle foundation 102.91 Marketing/PR/Outreach 900.73 Miscellaneous 628.09 Office Expense 535.47 Payroll Expenses Staff Salary 12,176.10 FICA Expense 931.47 FTEIns.1,959.00 SUTA Expense 110.98 Total Payroll Expenses 15,177.55 Postage and Delivery 192.23 Senior Services of Fountain Hills 03/10/01 Profit &Loss July 1,2000 through March 10,2001 Jul 1/00-Mar 10,"01 Professional Fees Accounting Consulting 360.00 112.50 Total Professional Fees 472.50 Repairs Building Repairs Computer Repairs Equipment Repairs 1,304.00 75.00 51.88 Total Repairs 1,430.88 Supplies Marketing Office 414.18 327.91 Total Supplies 742.09 Telephone Internet Telephone -Other 119.70 644.94 Total Telephone 764.64 Travel &Training Conferences/Meetings Travel 60.00 1,342.99 Total Travel &Training 1,402.99 Uncategonzed Expenses Vehicle Maintenance Volunteer Recognition 0.00 810.25 1,152.72 Total Expense 33,720.85 Net Ordinary Income 17,055.95 Other Income/Expense Other Income Other Income Gas receipts Wed.Bridge Other Income -Other -1.18 286.00 100.00 Total Other Income 384.82 Total Other Income 384.82 Other Expense Kiwanis Park 200.00 Other Expenses Corp Share 0.00 Total Other Expenses 0.00 Refunds 40.00 Total Other Expense 240.00 Net Other Income 144.82 Net Income 17,200.77 BOYS &GIRLS CLUBS OF SCOTTSDALE Fountain Hills Branch April 15, 2001 Cassie Hansen Director of Administration Town of Fountain Hills 16836 E.Palisades Blvd. Fountain Hills,AZ 85268 Dear Cassie: On behalfoftheFountainHillsBranchofthe Boysand Girls Clubsof Scottsdale,thank youforyourtimeand consideration ofthis proposal to provide$50,000in matchingfundsforthe continuation ofthemuch needed youth & teen development programs to the children of Fountain Mils. As a memberofthe AdvisoryCommittee,I can tell you first hand that the Club takesgreat pride in the qualityof programs they provide and the positive impact they have in making a "meaningful difference" in the lives of the youngpeopleand their families in our community. This successis attributed to the strength ofthe partnership betweenthe professionaland volunteerstaffwhoworkstirelesslyto producegreater and longer lasting results. Each ofthe Clubsvalue-basedprograms provideexamples of positiverole models and bring together adults, peers and familymembers to assist youth in developing self-esteem, leadership skills and the strong values needed to achieve success in the future. With the help of the United States Congress and United States Department of Justice,the Fountain Hills Branch is continuing our teen initiative to enhance our services to the teenage population in our community. Funding forthe initiative is being provided by a recent $50 million dollar appropriation from Congress to Boys& Girls Clubs of America.These funds, $20,000 that is being passed-through to the Fountain Hills Branch, are part of a five-year effort to serve one million additional young people throughout the nation.The Bureau of Justice Assistance,OflBce of Justice Programs, United States Department of Justice, is administering the initiative. The Sunridge Foundation has awarded the club $5,000 of the $20,000.We are seeking an additional $15,000 from the Town of Fountain Hills to match this grant.After you review the 2001-2002 budget, you will see this branch will work with a $100,000 deficit. Wewill be asking our AdvisoryCommittee to raise half of this deficit. We are asking the support of the Town of Fountain Mils in the amount of $50,000 ($35,000 youth/teen programs & $15,000 expansion of teen programs)to balance our budget. We have enclosed a proposal of how we would use the additional $15,000. The Advisory Committee and the staff of the Fountain Hills Branch hope that you will give favorable consideration to this request. Sincerely, Joyce Szeliga Chair,Advisory Committee Rich Schultz Sr.Branch Manager c BOYS &GIRLS CLUBS OF SCOTTSDALE Fountain Hills Branch Proposal for Expanding &Maintaining Teen Club Programs at the Boys &Girls Clubs of Scottsdale Fountain Hills Branch A proposal to Town of Fountain Hillsrequesting a matching $15,000*to expand and maintain a youth/teen programs in our community. 2/20/2001 While recentpublic policy discussions have focused on children in welfare- dependent families, during the 1990s there has been a significant increase in children in single parent or two parent-working families.The number of children living in single parent or two working parents increasedfrom 4.3 million in 1989 to 5.6 million in 1997.This increase is even more remarkable considering the economic boom of the mid-1990s.The stock market hit an all-time high,and the unemployment ratehita 25-year low,yet the number of children in singleparent or twoparent working families has grown by nearly a third since 1989. The Annie E.Casey Foundation (1999 Kids Count Data Book -State Profiles of Child Weil-Being,Baltimore,MD,1999, KEDS COUNT DATA book 1996) Table of Contents About the Boys &Girls Club of Scottsdale -Fountain Hills Branch 5 Breaking the Cycle 6 Meeting the Challenge 7 What is a Teen Club?7 The Adult Advisor/Role Model 8 Year-End Report 8 Request 9 Conclusion 9 Appendix 10 About The Boys &Girls Club of Scottsdale -Fountain Hills Branch For 5 years, the Boys & Girls Club of Scottsdale -Fountain Hills Branch has been in the forefront ofyouth development,working with young peoplefromall backgrounds,and family circumstances. TheBoys& GirlsClubhas actively soughtto enrichthe lives of youthfromages 5-18 years of age. Weare dedicatedto ensuringthat our community's youthhavegreater accessto quality programs and servicesthat willenhance their livesand shape their futures. The 1990s will be remembered for it's economic boomand increase number of children in working families.Growthinthe ranks of single parent families & two workingparentsover the lastfew years, doesnot reflect an increase inthe number of welfare-dependent families,butratherthe growing ranks of working families unableto make ends meet.1 The Boys & GirlsClubprovidesa tangible measure of hope. The Cluboffersyoungpeople what they need and want most - adults who respect and listento them;a safeenvironmentwhere they can have funand be themselves;and interesting, constructive activities that channel youthful energy into challengingpursuits. AllBoys & Girls Club programs are carefully designed to support achievement and foster a sense of belonging,competence,usefulness and influence that builds self-confidence and self-esteem. The Youth Development Outcomes our Movement has articulated for young people to succeed is central to our program methodology: • Positive Self-Identity •Educational,Employment,Emotional and Cultural Competencies •Community and Civic Involvement •Health and Well-Being • A Moral Compass The Boys & Girls Clubjs part of a nationwide affiliation of local,autonomous organizations and Boys & Girls Clubs of America working to help youth of all backgrounds develop the qualities needed to become responsible citizens and leaders. It is facility-based, paid professional staff supplemented by part-time volunteers, and offers daily access to a broad range of programs in five core program areas:Character and Leadership Development,Education and Career Development, Health and Life Skills, The Arts,Sports,Fitness and Recreation. Today, over 600 boys and girls in need are taking advantage of the programs, activities, and services provided by the Boys & Girls Club. They benefit from trained, caring, professional staff and volunteers who help young people take control of their lives, envision productive futures, and reach their goals. The Teen Club programs will contribute significantly to the positive, overall development of Club members. 1 1999 Kids Count Data Book,State Profiles of Child Well-Being.The Annie E. Casey Foundation, Baltimore, MD,1999. 5 Teen Club Programs: Meeting the Developmental Needs of Adolescents in Our Community Breaking the Cycle Adolescenceis a major turning point in life.No time of life,with the exception of infancy, compressesmore physical,intellectual,social,emotional,and moral developmentinto so briefa span.Adolescentsfacethe possibility of beingoverwhelmedby havingto cope simultaneously with the onset of puberty,goingfroma protective elementary school environment to a more impersonal middle & high school, and experimentingwith a new sense of independence as they distance themselves from parents and identifymore strongly with peers. The skills,habits and attitudes they develop at this juncture willdetermine whether they succeed or fail in school and establishpositive personal and career goals.2 We cannot afford to leave our youth to their own devices at this "make or break" stage of their lives. In national surveys and focus groups, America's adolescents give voice to a serious longing.3 They want: •Increased regular contact with adults who care about and respect them • Increased opportunities to contribute to their communities •Protection from the hazards of drugs,violence, and gangs •Constructive alternatives to the loneliness that so many now experience Adolescents need opportunities to develop: • A sense of competence through being able to do something well • A sense of usefulness through doing something of value for others • A sense of belonging through having a place where the "fit" • A sense of self-worth through knowing that someone cares and will listen to them Despiteadverse conditions manyyouth growing up with multiplerisks do overcome these odds— just as there are youth growing up without any of these risk factors that, for a variety of other reasons, do not succeed. A surprising percentage of vulnerable but resilient familiesfind ways to mitigate the effects of poverty,overcome the barriers community conditions,and succeed in 2 Turning Points:PreparingAmerican Youthforthe 21st Century.Carnegie Council on Adolescent Development. New York,N.Y.,1998. 3 NationalEndowmentLongitudinalStudyof 1998,U.S.DepartmentofEducation,OflBce ofEducationalResearch and Improvement,National Center for Education Statistics, Washington, D.C.,1990. 6 fulfilling the aspirations they have for their children.4 Boys &Girls Clubs are uniquely positioned in these communities to assist youth andtheir families in breaking this cycle. Meeting the Challenge TheBoys&Girls Clubproposesto expand &maintain TeenClub Programs to servethe 12- to 18 year-old youth of our communityat a critical stage intheir socialization. Teen Club Programs Boys &Girls Clubs of America,develop teen programs to constructively meet the needs of young adolescents andkeepthemontherighttrack. EachTeenClubis chartered annually bythe national organization. Under the guidance of an adult advisor, Teen Club members meet on a regular basis, and participate in activities they choose. Service activities provide Teen Club members opportunities to identify Club and community needs,develop programs and activities and actively participate inthe community in which they live.These activities also provide experience inthe democratic process.Above all,they give youngpeoplea chanceto contribute something of valueto others. A few examples of TeenClub service activities: • "Peer Mentoring"programs •Adopt-a-Grandparent •Food and clothing drives • Community cleanups and beautification projects •Community Teen Activities Teen Clubprograms also engage youngpeople ineducationalactivitiesfocusingon personal development.These activities develop socialization,problem solving,communications,goal setting,and decision-making skills.The objective isto haveyouthacquirethe capacityto develop a MoralCompass.Qualitiesincludevalues of honesty,a sense ofjustice and fairness,respect, caring and spirituality. Educationaland career developmentactivitiesare designedto giveyoung people the sensethat theycando somethingwelland have individual worth. Career exploration,public speaking, publishing a Clubnewspaper and discussing and debating important socialissuessuchas gang awareness, drug prevention and child abuse prevention are common Teen Club activities. (41999 Kids Count Data Book,State Profiles of Child Well-Being,The Annie E.Casey Foundation,Baltimore, ^^MD.,1999. Health and fitness also play an important roleinTeen Club programs.Activities such as sports tournaments,the SportsAuthorityFitness Challenge andhealthfairsencourage physical development and healthy lifeskills. Through recreationalactivities,Teen Clubmembershave fun, and acquire self-confidence,a sense of fairplayand skills in interpersonal relationships.Teen Clubsocialrecreation activities may include organizing and running a community Halloween nightat the Club,dances,hiking, overnight camping or attending sports and cultural events. Typically,participation in Teen Club leads to improved attendance and better grades in school,improved work habits,increased involvement in community affairs, improved self-image,positive peer interactions and greater self-confidence. The Adult Advisor/Role Model Adolescence,encompassing the sexual awakenings of puberty as well as new social and educationaldemands,isan age of particular vulnerability.Barelyout of childhood,youngpeople ages ten to fourteen are today experiencing more freedom, autonomy, and choice than ever before when they stillneed special nurturing,protection,and guidance. Without the sustained involvement of parents and other adults in safeguarding their welfare,adolescents are at risk of harming themselves and others.5 Families, especially single parent or two-working families,cannot meet the needs of adolescents alone. Developmentally,adolescents need increased involvement with peers and adults other than their parents. In addition, young people must master new skillswhile experimenting with adult roles. The importance of adult role models in the development of adolescents is well documented in the research literature.6 While relationships with parents and families remain fundamental, the Teen Club coordinator can have a powerful and positive influenceon the lives of young participants by providing additional continuity, direction,support and guidance. The positive peer pressure and reinforcement of positive behavior developed within the Teen Club holds powerful sway over the choices and decisions of participants. A member of the staff of the Boys & Girls Club will be appointed and trained to be the Teen Club Coordinator. 5 Great Transitions,Preparing Adolescents fora NewCentury,CarnegieCorporationofNewYork,1995 6 Fateful Choices:HealthyYouthforthe 21st Century,CarnegieCorporationofNewYork, 1992 c Year-End Report A report on the success of the project willbe compiled at the end of the year using the following criteria: Rate of retention in Teen Club members Volunteerism in Club and community by Teen Club members Feedback from schools and other community agencies • Feedback from participants The report willbe made available to funding sources, socialagencies,school officials,media,and other interested parties. Request A matchinggrant of $15,000 willenablethe Boys & GirlsClub of Scottsdale - FountainHills Branchto expandand maintainvarietyTeen Clubprograms to meet the specialneeds of adolescents in our community. The Teen Club will provide: • Regularcontact withan adult role modelwho caresabout and respectsthe members •Constructive peer support • Positivealternativesto gang membership,violence and the abuse of drugs and alcohol Teen Club members will develop skills in: • Getting along with others •Teamwork • Setting and achievinggoals • Leadership Conclusion Youngpeoplewithpositive alternatives andpeersandadultsto supporttheir decisions are less likely to become involved incostlyand destructive behavior.Theyhelpothers,take responsibility for their own actions, and act as role models to children. A Teen Club program provides young people with the opportunity to bea valuable assetto the community.Inthese difficult and troubled times,that is a dividend well worth the investment. NSjite/' APPENDIX 2001-2002 Budget List ofAdvisory Committee 2000 Core Area Accomplishments Annual Report Chairman's Report BGCA Club Information Advisory Committee 2001 FirstName LastName Address City StateOrProvincs PostalCode Joyce Szeliga 16229 E.Carmel Dr.Fountain Hills AZ 85268- John Wyman 16905 E.Jacklin Dr.Fountain Hills AZ 85268- Wally Nichols 16825 Hawk Dr.#A Fountain Hills AZ 85268- Bruce Hansen 15716 Sunburst Dr.Fountain Hills AZ 85269-7538 Mike Scharnow 16206 N.Bottlebrush Bay Fountain Hills AZ 85268- Mary Smalle 15113 E.Greene Valley Fountain Hills AZ 85268- Diana Helm 16304 E.Montrose Dr.Fountain Hills AZ 85268- 2001 -2002 Core Area Programs (Character &Leadership Development W Youth Town Hall V Keystone Club Keystone Conference Torch Club Jr.Staff Development Youth of the Year Education &Career Development Power Hour Project Learn State Spelling Bee Ultimate Journey Job Ready Health &Life Skills Smart Moves Smart Girls Vision Screening Program Dental Program The Arts National Photography Exhibit Fine Arts Club Fine Arts Exhibit Dance Club Sports.Fitness.& Recreation SportsAuthorityFitnessChallenge Pre - Game Homecoming Pom &Cheer Class NFL Punt,Pass, & Kick NBA2-Ball MLB Diamond Skills World Cup Soccer Street Hockey Shootout Party in the Parks Jr.Golf Club Tennis Club Specialized Program After-School Club Summer Clubhouse TEENSupreme Center Fall Winter Spring Youth Dance Halloween Haunted House Field Trips Boys Girls Clubs Of Scottsdale Fountain Hills Branch 2001-2001 Projected Budget Revenue 2001-2002 Program Revenue Membership $3,500.00 General Programs $103,973.00 Sports $750.00 Specialized Classes $250.00 Miscellaneous $250.00 Total Program Revenue $108,723.00 United Way Valley of the Sun United Way $15,250.00 Total United Way $15,250.00 Special Events Special Events $34,500.00 Total Special Events $34,500.00 Grant Revenue Grant Revenue $20,978.00 Total Grant Revenue $20,978.00 Total Revenue $179,461.00 Expenses Salaries Full-Time $73,824.00 Part-Time $99,034.00 Contract Labor $9,000.00 Total Salaries $181,858.00 Employee Benefits Employee Benefits $7,440.00 Pension $1,045.00 Total Employee Benefits $8,485.00 Payroll Taxes Payroll Taxes $11,744.00 Total Payroll Taxes $11,744.00 Occupancy Telephones $4,992.00 Facilities Rental $4,750.00 Insurance $3,500.00 Maintenace $2,280.00 Total Occupancy $15,522.00 Program Supplies General Programs $29,020.00 Total Program Suppilies $29,020.00 Office Supplies Office Supplies $1,992.00 Total Office Supplies $1,992.00 Boys Girls Clubs Of Scottsdale Fountain Hills Branch 2001-2001 Projected Budget Postage &Shipping Postage &Shipping $690.00 Total Postage &Shipping $690.00 Printing &Promotions Printing $2,795.00 Total Printing &Promotions $2,795.00 Professional Fees Professional Fees $500.00 Total Professional Fees $500.00 Service Contracts Office Equipment Leases $1,900.00 Total Service Contract/Leases $1,900.00 Meetings/Conferences Staff Meetings $2,665.00 Conference Fees/Registration $600.00 Staff Trainings $500.00 Total Meetings/Conferences $3,765.00 Travel Travel Expenses $1,900.00 Total Travel $1,900.00 Local Transportation Local Transportation $4,116.00 Total Local Transportation $4,116.00 Awards Awards $1,450.00 Total Awards $1,450.00 Organizational Dues National B&GC $961.01 Other Organizations $1,300.00 Total Organizational Dues $2,450.00 Special Events Expenses Special Events Expenses $8,500.00 Donnor Relations $2,791.00 Total Special Events Expenses $11,291.00 Total Expenses $279,451.00 Surplus(Deficit)$(100,000.00) Scottsdale Tribune Sunday,October 22,2000 Kids have all kinds of opportunity to stray.' PAUL O'NEILL/TRIBUNE Impervious:Avery Effa,10,disregards the hubbub around her and reads at Grayhawk Elementary School's multipurpose room, which is used bythe Boys &Girls Clubs of Scottsdale. Kids clamor to join the club Services defy economic lines BY PATRICK ROLAND TRIBUNE Remote area.Two working parents.One unsupervised child.A whole afternoon of opportunity to get into trouble. It's hard to catch a break when you're a parent living in an area perceived as wealthy and not in need of after-school services for children. Fountain Hills resident Mary Small faced that dilemma two years ago when she was looking for a place to take her then 8- year-old daughter after school. Emily Small was too old for most child-care programs and too young to get involved in after-school programs that cater to junior high and high school students. Small found her refuge in the Boys &Girls Clubs of Scottsdale's Fountain Hills branch,which opened in 1996 to serve children ages 6 Please see CLUB, Page A6 Girl power: Julia Donahue shows off her drawing of a Powerpuff Girl at the Fountain Hills branch of the Boys &Girls Clubs of Scottsdale. DARRYL WEBB/TRIBUNE A6 SUNDAY,OCTOBER 22,2000 FROM THE FRONT PAGE CLUB:Focus is keeping children safe,busy C From Page Al through 18 and still seeks a permanent home in the small, mostly retirement community. On the surface.Fountain Hills seems like the least likely place for such a club to be needed with homes hover ing more than the $250,000 price range and rolling cactus-studded landscape best known for expensive mountain views,a landmark fountain and luxuri ous golf courses. But as Small has discovered while being parent and bread winner, kids need other kids, regardlessof socioeco nomic statusor family situation. "There are a lotof two-person working households who have moved here to give their child a better opportu nity," said Small, an accountant."It's a very importantpart of the socialization of a child.To send them home alone or to their parents does not blend these children together." The Boys & Girls Clubs of Scotts dale will test its next high-profile location with the opening of its newest branch in May 2001 in the upscale Grayhawk community.While the S2.3 million price tag may seem a little high, "Hib president Jim Stratton said there is „j such thing as a child who is above risk for trouble.Just look at the student killings in Littleton,Colo,and Jonesboro,Ark. "If you look at the pattern of behavior in kids,there's been a shift. The problems that used to be associated with the inner city have really spread throughout the mainstream ~ they all have some degree of risk," Stratton said. "There are children in this town with a lot of unsupervised time and with no constructive outlet for that time, they aren't going to make healthy choices. We fill in those hours." National statistics show 35 percent of children 12 and older are left home alone after school, leaving more than 25 million children unsupervised 3 to 6 p.m. During that time,juvenile crime triples and teen sexual encounters soar. Unsupervised kids also are more likely to drop out of school, smoke cigarettes, try drugs and drink alcohol, according to U.S. Department of Education studies. Before making the commitment to building a permanent Thunderbirds Branch on Hayden Road and Thompson Peak Parkway, the organization sur veyed the Grayhawk area to determine the neighborhoods' needs.Of the 300 :'f cple surveyed, 95 percent said they had children younger than 5. Many of those children come from dual-income houses and live in newly developed subdivisions where parks aren't fully constructed and recreation opportunities c PAUL O'NEILL/TRIBUNE Balancing act:Five-year-olds Britta Nordstrom, Matthew Fitzpatrickand Madison Mosbaugh build a tower of cups on the stage at Grayhawk Elementary School where the Boys&Girls Clubs of Scottsdale holds activities. revolve around hiking in remote wilder ness, which is unsafe for unsupervised children. A temporary club inside the cafete ria at Grayhawk Elementary School is overcrowded. More than 150 kids go to the club every day. The club estimates that 2.000 children could attend pro grams in the new 20.000-square-foot building. It will feature the area's only large gymnasium, a learning center, a computer room and an arts and crafts and cultural enrichment area. The club is opening at a time when several children in north Scottsdale schools have been suspended for drug possession and drug use based on the district's new zero-tolerance drug policy. But that isn't surprising to club board chairman Ken Zadoorian,who fears the more money children have at their disposal, the more likely they are to be courted by drug dealers. "When you think about affluence, you think about access," Zadoorian said. "Kids have all kinds of opportu nity to stray. The more alternatives they have here, the better of a chance they'll make it through that." Added Fountain Hills branch manager Rich Schultz: "When you have money,sometimes you make bad choices with that. Drug dealers don't just say 'we're going to hit the poor people.'It's all over the place.There's no boundaries." The clubs are not only a place for children to escape drugs and negative peer pressure. Through the after-school DARRYL WEBB/TRIBUNE Careful steps:Ally Clark does the limbo under a pool cue at the Fountain Hills branch of the Boys &Girls Clubs of Scottsdale. and summer programs,children receive immediate attention from adults and slightly older peers in an environment where they are learning strong leader ship and decision-making skills. "We're a culture that shoves kids out the door at an early age and tries to make them adults,"Schultz said. "This is the type of place where we teach kids how to be adults. They aren't at home fending for themselves. They are supervised and safe." Small can already see a huge difference in her child,who has become more outgoing in her two years at the club. Her daughter also understands the value of having good role models to guide her through life. "It makes a big impression on a young child when they see someone who is older but not a parent provid ing leadership skills,"Small said. "They realize they too can have these skills, have a consistent place to go and a feeling they belong to the community.It's important to have a place where kids can come and leam to work together. These are going to be our leaders in the future." Tribune writer Patrick Roland can be reached by e-mail at proland(a),aztrib.com or by calling (480)970-2336. c Senior Services of Fountain Hills 16957 Kiwanis Dr. Fountain Hills,AZ 85268 May 31,2001 ( Ms.Cassie Hansen Director of Administration/Town Clerk Town of Fountain Hills P.O.Box 17958 Fountain Hills,AZ 85269 Dear Ms.Hansen: Senior Services thanks the Town of Fountain Hillsfor its continuing support of our facility and programs for older adults in the community.With the aid of Town council and staff, plus help from volunteers,benefactors and participants,the Senior Activity Center (SAC)ranks as the major provider of needed services for our community's older adults. Increases shown in the recent census for the Town's population of older adults and households —34.8 percent of residents are 55 years and over;and,30.2 percent of the households have '\^/individuals 65 years and over -reflect increased demands for SAC programs.Weexperienced a 67%growth in participation last year - from 6,131 in 1999 to 10,250 in 2000.In that same period,numbers of activities increased by 73%-from 141 in 1999 to 244 last year. As the only facility in town totally dedicated to providing needed programs for older adults,our success has strained the Senior Center beyond capacity.Yet,based on the projected development of our town and population trends,we can anticipate significant increases both in the number of participants and number of programs in the coming years.Without a doubt,a cost effective replacement of the existing space is a priority. Enclosure Sincerely yours, u John S.O'Flynn President ^SuifllflpMU^ Town of Fountain Hills Population,Senior Center Participation and Programs Population Year Total 1995 14,146* 2000 20,235 ** 55 years &over number percent 4,562 32.2 7,099 34.8 Households** Households with individuals under 18 years Households with individuals 65 years &over *Source:Maricopa County,Special Census 10/27/95 **Source:U.S.Census Bureau,Census 2000* Under 18 years number percent Median Age (years) 2,960 20.9 43.7 3,749 18.5 46.4 Number 2,152 2,616 Percent 24.9 30.2 Number of Participants in Senior Center Programs and Services Jan.Feb.Mar.Apr.May June July Aug.Sept.Oct.Nov. 374 489 533 449 320 380 307 189 626 727 1001 Dec.Total 736 61311999 2000 1135 1258 1252 941 583 *67%Year-over-year participation increase 599 388 570 539 1114 1036 835 10250* Number of Senior Center Programs and Services Jan.Feb.Mar.Apr.May June July Aug.Sept.Oct.Nov.Dec.Total 1999 6 9 10 8 10 13 11 7 14 15 21 17 141 2000 20 23 23 21 14 15 13 *73%year-over-year activities/services increase Senior Center data does not include organization and delivery of meals to homebound residents. 15 17 32 27 24 Grace P.Jakubs May 26,2001 244* Town of Fountain Hills Parks and Recreation Department Programs for Fiscal Year 2001-2002 Youth &Adult Sports After School Kids Volleyball Basketball -Adult 3 on 3 Basketball -Adult 5 on 5 Basketball -Youth Free Throw Contest Gymnastics Junior Golf Karate Kids MLB Diamond Skills Competition MLS Dribble,Pass &Shoot Competition NBA2Ball NFL Punt,Pass &Kick Open Basketball Roller Hockey & In-line Skating Softball -Men's League Softball -Senior Leagues Softball -Senior Tournaments Swimming Lessons Tennis Volleyball -Adult Coed 6 on 6 Youth Wrestling Adult Special Interest &Special Events Adult Education Arizona Excursions Arizona Gardening and Landscaping Arizona Lecture Series Arts &Crafts Ballroom Dancing Bridge Lessons Club Assistance •Alzheimer's &related disorders Support Group •Desert Beekeepers •Duplicate Bridge Club •Family History Society of Arizona -Fountain Hills Chapter •Spanish Club •Toastmasters Club •Walking Club Computer Courses Concerts in the Park Desert Awareness Dog Obedience Fourth of July Celebration Friday Bridge Library Partnerships Line Dancing National Recreation and Parks Month Oktoberfest Paws in the Park Photography Quilting St.Patrick's Day Celebration Sign Language Spanish Super Summer Saturday Tai Chi Turkey Trot 5K &One-Mile Fitness Walk Volunteer Program Youth &Teens Programs APRA Youth Forum Dance Classes Eat n'Run Eggstravaganza Halloween Carnival Holiday Hoopla! Homecoming Tailgate Party Kiddie Rhythmics Kid's Zone Late Night Mayor's Youth Council New/Expanded Programs (10) Party in the Park Pro Sports Excursions Roar n'Snore Scavenger Hunt Summer Clubhouse Teen Adventure Series Teen Excursions Teen Turnaround Trips Tiny Tot Toddler Fun Twilight Tuesdays Youth Town Hall Approved by the Parks &Recreation Commission on 02/12/01 Special Programs 081-5932 Special Programs Program Expenditures PT Staff Expenditures Total Expenditures Total Revenues Adult Education $3,150.00 $0.00 $3,150.00 $5,200.00 Arizona Excursions $4,450.00 $0.00 $4,450.00 $5,100.00 Arizona Gardening &Landscaping $0.00 $0.00 $0.00 $0.00 Arizona Lecture Series*$400.00 $0.00 $400.00 $0.00 Arts and Crafts $3,150.00 $0.00 $3,150.00 $5,200.00 Ballroom Dancing $650.00 $0.00 $650.00 $800.00 Bridge Lessons $0.00 $0.00 $0.00 $50.00 Club Assistance*$500.00 $0.00 $500.00 $0.00 Computer Courses $6,250.00 $0.00 $6,250.00 $7,800.00 Concert in the Park Series*$4,900.00 $0.00 $4,900.00 $2,000.00 Desert Awareness $150.00 $0.00 $150.00 $200.00 Dog Obedience $1,950.00 $0.00 $1,950.00 $2,700.00 Fourth of July Fireworks*$19,700.00 $360.00 $20,060.00 $0.00 Friday Bridge $500.00 $0.00 $500.00 $1,000.00 Hiking Series $1,100.00 $0.00 $1,100.00 $1,700.00 Line Dancing $650.00 $0.00 $650.00 $800.00 National Parks &Recreation Month*$350.00 $0.00 $350.00 $0.00 Oktoberfest*$10,000.00 $0.00 $10,000.00 $0.00 Paws In the Park*$1,550.00 $0.00 $1,550.00 $0.00 Photography $600.00 $0.00 $600.00 $950.00 Quilting $300.00 $0.00 $300.00 $500.00 St.Patrick's Day Celebration*$3,000.00 $0.00 $3,000.00 $0.00 Sign Language $200.00 $0.00 $200.00 $400.00 Spanish $1,600.00 $0.00 $1,600.00 $2,400.00 Super Summer Saturday*$2,750.00 $240.00 $2,990.00 $0.00 Tai Chi $1,000.00 $0.00 $1,000.00 $1,500.00 Turkey Trot $6,300.00 $128.00 $6,428.00 $6,900.00 Volunteer Program*$1,350.00 $0.00 $1,350.00 $0.00 Total $76,500.00 $728.00 $77,228.00 $45,200.00 *These programs are subsidized by the Town totalling $43,100.00 Updated 6/1/01 Sports Activities 081-5935 Sports Activities Program Expenditures PT Staff Expenditures Total Expenditures Total Revenues 3-on-3 Adult Basketball $200.00 $975.00 $1,175.00 $1,800.00 5-on-5 Adult Basketball $1,500.00 $680.00 $2,180.00 $2,200.00 6-on-6 Adult Volleyball $800.00 $292.00 $1,092.00 $1,200.00 After School Kids -Volleyball $1,050.00 $0.00 $1,050.00 $1,600.00 Basketball Skills Training $3,070.00 $0.00 $3,070.00 $3,500.00 Basketball -Youth $10,850.00 $7,082.00 $17,932.00 $18,000.00 Free Throw Contest*$450.00 $36.00 $486.00 $0.00 Gymnastics $7,000.00 $0.00 $7,000.00 $9,300.00 Junior Golf Clinics $2,700.00 $0.00 $2,700.00 $3,300.00 Karate Kids $1,500.00 $0.00 $1,500.00 $1,900.00 MLB Diamond Skills Competition*$0.00 $94.00 $94.00 $0.00 NBA 2Ball Competition*$250.00 $72.00 $322.00 $0.00 NFL Punt,Pass & Kick Competition*$100.00 $132.00 $232.00 $0.00 Roller Hockey &In-Line Skating $600.00 $0.00 $600.00 $600.00 Softball -Men's $5,150.00 $1,377.00 $6,527.00 $8,900.00 Softball -Seniors $1,300.00 $0.00 $1,300.00 $2,400.00 Softball -Senior Tournaments $4,630.00 $1,000.00 $5,630.00 $6,400.00 Swimming Lessons $2,650.00 $0.00 $2,650.00 $2,250.00 Tennis $5,800.00 $0.00 $5,800.00 $7,250.00 Wrestling $400.00 $0.00 $400.00 $400.00 Total $50,000.00 $11,740.00 $61,740.00 $71,000.00 *These programs are subsidized by the Town totalling $1,134.00 Updated 6/1/01 Youth &Teen Programs 081-5933 Youth &Teen Program Expenditures PT Staff Expenditures Total Expenditures Total Revenues APRA Teen Forum $50.00 $0 $50.00 $50.00 Dance Programs $3,000.00 $0.00 $3,000.00 $4,500.00 Eat n'Run*$650.00 $0.00 $650.00 $0.00 Eggstravaganza*$2,150.00 $33.00 $2,183.00 $0.00 Family Halloween Carnival*$4,700.00 $117.00 $4,817.00 $3,500.00 Holiday Hoopla!$1,600.00 $368.00 $1,968.00 $2,100.00 Homecoming Tailgate Party*$650.00 $60.00 $710.00 $0.00 Kiddie Rythmics $400.00 $335.00 $735.00 $1,000.00 Kid's Zone*$300.00 $0.00 $300.00 $0.00 Late Night*$1,500.00 $715.00 $2,215.00 $1,800.00 Mayor's Youth Council*$2,600.00 $272.00 $2,872.00 $0.00 Party In the Park*$4,150.00 $374.00 $4,524.00 $0.00 Pro Sports Excursions $600.00 $0.00 $600.00 $700.00 Roar-N-Snore $1,700.00 $0.00 $1,700.00 $1,800.00 Scavenger Hunt*$700.00 $0.00 $700.00 $250.00 Summer Clubhouse $3,500.00 $22,681.00 $26,181.00 $26,250.00 Teen Adventure Series $600.00 $0.00 $600.00 $650.00 Teen Excursions $600.00 $0.00 $600.00 $650.00 Tiny Tots $300.00 $250.00 $550.00 $550.00 Turnaround Trips $8,550.00 $0.00 $8,550.00 $8,600.00 Twilight Tuesdays $4,700.00 $495.00 $5,195.00 $5,400.00 Youth Town Hall*$1,000.00 $0.00 $1,000.00 $0.00 Total $44,000.00 $25,700.00 $69,700.00 $57,800.00 *These programs are subsidized by the Town totalling $14,421.00 Updated 6/1/01 TOWN OF=FOUNTAIN HILLS STREET/DRAINAGE MAJOR PROJECTS FY "01 TO "02 MC OCfNBJ.MCWAM Pm. O SCALE:1"=3300 <D^^^^^0.5 NORTH SCALE OF MILES s LEGEND TRAFFIC SIGNAL MJ RVER ttM UAfTCOPA UUM REEBWATOH PREPARED:MAY 25,2001