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HomeMy WebLinkAboutFY02 Adopted BudgetL
FISCAL YEAR 2001-2002
BUDGET HIGHLIGHTS
Last year's "Budget Highlights"section began with the following statement: "Fiscal year 2000-
2001 may be the most exciting year in the Town of Fountain Hills'history".This statement has
proven to be very correct.In fact, the past year was even more exciting than anticipated.The
Community Center complex,including the Library/Museum and Community Center, is almost
complete; the Fountain Park lake liner project isfinished; and additional improvements toFountain
Park are nearing completion. Most significantly, critical decisions are being made concerning
preservation of the McDowell Mountains.This year's budget reflects the continuation and
implementation of the historical decisions that have been, and are being, made by the Mayor,
Town Council,and the community.
"Unanticipated excitement"occurred in mid-January when theTown was informed thatthe trustee
for its Municipal Property Corporation had lost $2.1 million in bond monies designated for
Community Center construction.The Town's trustee had invested these funds in Pacific Gas and
Electriccommercialpaperthatdefaulted inJanuary. Asaresult,theTownbecameaninvoluntary
casualty of the California energy crisis.In spite of this bad news,the Town's financial condition
is strong and will be even stronger when these funds are eventually recovered.
This budget,as a public document,reflects the Town Council's and Town staff's commitment to
outstanding community service provided in the most efficient and effective manner possible.
The Town continues to enjoy a strong financial position.Sound practices will guide the fiscal
year 2001-2002 budget process,as demonstrated by the following:
•Operating expenses do not exceed current revenues.
• An appropriate General Fund reserve is proposed,including undesignated reserves and a
contingency account.
• Sufficient maintenance and replacement funding is provided,thus ensuring proper maintenance
of facilities and equipment.
• No tax increases of any kind are proposed.The Town does not need a primary property tax
to fund its operations and probably never will.
• As begun four years ago,departmental descriptions,mission statements,accomplishments,
objectives,and performance standards are presented.
• This budget maintains a competitive compensation and benefits package forTownemployees
who represent some of the finest in the municipal work force.
2001-2002 Budget Town of Fountain Hills -Budget Highlights Page 1-1
L
BUDGET PROCESS
To aid Councilmembers and citizens,a section entitled "Budget Process"has again been included.
Designed to provide informative budget basics, this section should prove helpful to both the
seasoned veteran and novice.
LOCAL SALES TAX/BUILDING PERMIT REVENUE
In November of 2000, a local sales tax increase of four-tenths of a cent was enacted.This brings
the total local sales tax percentage to 1.6%.Three-tenths of the increase was designated for
open space land preservation/acquisition.The last one-tenth was designated for downtown
improvements/programs. Asaresultofthisincrease,theoriginalbudget projectionswillobviously
be exceeded.However,it is very important to note that during the last half of fiscal year 2000-
2001, local sales tax revenue received from new home construction fluctuated significantly.
These fluctuations may signal an overall housing slowdown.Therefore,this situation must be
closely monitored in the coming months.Most importantly, local sales tax revenue and building
permit fees should be projected conservatively.
THE TOWN'S FINANCIAL HEALTH
Even with the Pacific Gas and Electric loss, the Town continues to enjoy good financial health.
State shared revenues are increasing by one million dollars due to the population increase to
20,235 as shown in the 2000 Census.This increase certainly adds to the Town's overall financial
stability.
The Town's financial reporting system is also superior as confirmed by the excellent audits
received in this critical area.The Town's General Obligation bond rating is "Aa3"and the staff
has received four national awards for excellence in financial reporting.
2001-2002 Budget Town of Fountain Hills -Budget Highlights Page 1-2
c
STATE IMPOSED EXPENDITURE LIMITATIONS
The State-imposed expenditure limitation law continues to be a significant financial concern in
fiscal year 2001-2002.The expenditure limitation cannot be exceeded without a public vote.
Arizona's constitutional provisions prevent the Town of Fountain Hills'expenditures from
exceeding specific levels each year and this limitation cannot be exceeded without apublic vote.
Historically,this has not been a concern because the Town had neither the money nor the number
of projects to bring the Town's expenditure levels close to the State's imposed limit. However,
this State-imposed limitation is now a factor in the Town's financial planning process.
BUDGET FORMAT
The new budget format began four years ago.These departmental formats include mission
statements,operational descriptions,past accomplishments,future objectives,and performance
standards.This format allows the Council to examine each department's primary purpose and
shift priorities as needed.Also,these sections are more "user friendly",so the general public
may easily understand what each department does.
THE BIG FIVE (NOW SIX)
With the allocation of additional sales tax for downtown development,the Council increased
their primary priorities from five to six,including:
1.Law Enforcement
2.Community Center Construction
3.Park Construction
4.Street Maintenance
5.Open Space Preservation
6.Downtown Development
2001-2002 Budget Town of Fountain Hills -Budget Highlights Page 1-3
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LAW ENFORCEMENT
The combined Sheriff's Office contract/Marshal Department model continues to be used for law
enforcement in Fountain Hills.A study of how law enforcement services will be delivered in
the future is expected by mid-summer 2001.Depending on that study and how the Town Council
chooses to implement its recommendations,significant changes could be made to this model.
Because this information is not yet available,no significant increases are recommended in the
Marshal's Department budget.The Sheriff's contract proposed increase is for one additional
detective position to meet the increased need for more criminal investigations.This budget
continues the policy of including a $250,000 police department capital reserve account. No
increase is proposed in this budget.
COMMUNITY CENTER/LIBRARY-MUSEUM CONSTRUCTION
Construction of these buildings is almost complete.Bids for the parking lot and landscaping
have recently been awarded and a grand opening is planned for early September of 2001.The
$2.1 million losspreviously described has made itnecessary topay thebalance of the Community
Center construction costs with cash instead of bond proceeds.The Town is fortunate to be able
torespond to this situation with cash reserves rather than borrowed funds. The entire community
looks forward to having these marvelous buildings operational and to enjoy them for many,many
years to come.
PARK CONSTRUCTION
Fiscalyear 2001-2002 includes morethan$1,200,000 forimprovementsinFountainPark. This
includes $1 million from the general fund and over $200,000 from a State Heritage Fund grant.
This work will just about complete the improvements scheduled for Fountain Park and its
restoration to the Town's centerpiece park and namesake.
STREET MAINTENANCE
A total amount of $782,000 is recommended for street maintenance and major road improvements.
If revenues received during the fiscal year exceed projections,additional projects can be
considered.
2001-2002Budget Town of Fountain Hills- Budget Highlights Page1-4
MCDOWELL MOUNTAIN PRESERVATION
The Fountain Hills voters have approved a six million-dollar General Obligation (G.O.)Bond
issue for McDowell Mountain land purchase.Since this purchase will be made during fiscal
year 2001-2002,it is proper that the expenditure of these funds be includedin this budget. A
$7.7 million Municipal Property Corporation bond will be issued to complete the purchase of
the planned preserve.
2001-2002 Budget Townof Fountain Hills -Budget Highlights Page 1-5
THE BUDGET PROCESS
The annual budget process is one of the most important policy-implementing activities for the
Town. The town manager is responsible for itspreparation while theTownCouncil isresponsible
for its approval. The Town's budget year begins each July 1and ends on the following June 30.
The budget adoption process has three formal approval steps. State law requires that the Town
Council must adopt a tentative budget on or before the third Monday in July.Following this
adoption, the budget can only be reduced. After the Council approves the tentative budget, it is
published twice in the local newspaper along with the date and time of a mandatory public
hearing which must occur in August.Following the hearing,the Council may approve the final
budget. The last formal budget step is the approval of the property tax levy on or before the third
Monday in August.
The bulk of the budget work performed by Council and staff occurs prior to the adoption of the
tentative budget.Several "Special Council Sessions"are scheduled to review and consider the
entire budget in detail.These sessions allow the Council to make additions,deletions,and to
obtain additional public input.
The schedule for budget adoption this year is as follows:
DATE:
Monday,June 4
Tuesday through Thursday,June 26-28
Thursday,July 5
Wednesday,July 18 &July 25
Thursday,'August2
Thursday,August 16
ACTION:
Proposed budget distributed to Council
Special Council budget sessions
RegularCouncilmeeting/Adopttentativebudget
Tentative budget published •
Final budget adoption
Set property tax levy
2001-2002 Budget Town of Fountain Hills -Budget Process Page 2-1
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BUDGET BASICS FOR FISCAL YEAR 2000-2001
The Town has the following four funds:
•General Fund
•Street Fund
•Bond Debt Retirement Fund
•Grant Fund
GENERAL FUND:
The General Fund isan"all purpose"fund. This means that General Fund monies can beexpended
on all legally authorized municipal purposes.Revenues deposited into the General Fund come
from a wide variety of sources (please refer to the Summary Sheet section for a complete
breakdown of each source and the amount expected from each).The largest revenue sources for
the General Fund are state-shared sales tax,state income tax (also called state revenue sharing),
local sales tax,building permit fees, and other zoning or subdivision related fees.The Town's
General Fund receives no property tax dollars. All operation and maintenance expenses of the
Town are paid from sources other than property taxes. The General Fund pays the expenses of
the following Town Departments:
Community Center/Town Center
Community Center -Saguaro Blvd.
Library/Museum
Kiwanis/Senior Center Building
Mayor and Town Council
Magistrate Court
Administration
Building Safety
Community Development
Town Marshal
Parks &Recreation Administration
Desert Vista Park
Fountain Park
Four Peaks Park
Golden Eagle Park
Engineering
Public Works/Medians/Dams and Washes
2001-2002 Budget Town of Fountain Hills -Budget Process Page 2-2
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The General Fund also provides monies for capital projects and supplemental funding for the
Street Fund.
STREET FUND:
The StreetFund is a "restricted use" fund. These moniesmayonlybe usedfor specificpurposes.
Funds deposited into the Street Fund include Highway User Revenue Funds (HURF or gasoline
tax dollars)and State Lottery Funds (LTAF). In compliance with state law,these funds must be
depositedintoaseparateaccount. These dollarsmayonlybespentforstreetorhighwaypurposes.
Eligible expenses for Street Funds include Street Department employee salaries, street repair,
maintenance,capital construction projects,and related activities.In the case of LTAF dollars,
10% may be used for specific,philanthropic purposes.Unlike the General Fund,the Street Fund
has only one department,the Street Department.
BOND DEBT RETIREMENT FUND:
The Town also has a Bond Debt Retirement Fund. This fund is used to pay the principal and
interest debt of the Town's voter-approved bond issues. This separate fund is required by the
individual bond covenants.Proceeds from two of the bond issues were used to pave all of the
Town's unpaved streets in 1992. One of the two bond issues used for street paving is a General
Obligation (G.O.)Bond and the other is a Highway User Revenue Fund (HURF)Bond.The G.
O.Bond is paid with a secondary property tax and the HURF Bond is paid with a portion of the
Town's HURF (gas tax)revenues.A third bond issue was used to acquire open space behind the
Fountain to retain the "postcard view".Additional bond issues have been used for the Library/
Museum and Community Center construction.The Town anticipates issuing two additional bonds
for mountain preserve (land)acquisition.
GRANTFUND:
The budget also includes a Grant Fund.This fund exists to receive grant monies from the state
and federal governments.All grants require that a very clear financial trail be maintained for
audit purposes,often necessitating the establishment of a separate fund.
2001-2002 Budget Town of Fountain Hills -Budget Process Page 2-3
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ADDITIONAL "BUDGET BASICS"
The adoption of the budget does not affect the amount of money theTown receives.The Town's
authority to generate revenue is based on several completely separate state statutes. When the
Town adoptsits budget,it adoptslegal authorityto spendthe monevit receives.The budget
itself is not a revenue-authorizing instrument.The only part of the budget that has authorization
relating to revenue is the secondary property tax levy adopted in August for the G. O.Bond issue
payments.(See the "Debt Service"section of this budget).
BUDGET AMENDMENTS
It is not legally possible to amend the budget during a fiscal year. The Council may, by motion,
move budget authority from one fund to another.The authorized expenditure total may not be
exceeded.Due to this legal limitation,it is wise to adopt extra expenditure authority to allow the
Council some flexibility during any given fiscal year.This is very helpful if unexpected funds
are received during the year.At their discretion,the Council may spend some or all of these
unexpected monies.Although state budget law is expenditure rather than revenue oriented,it is
still possible for the Council to establish savings or reserve accounts.
As previously noted, there are established expenditure limitations that cannot be exceeded without
a public vote. A provision in the Arizona State Constitution establishes an annual expenditure
limitation for all Arizona cities and towns.For fiscal year 2001-2002,Fountain Hills'expenditure
limitationis $13,724,197 forallfundscombined. Asignificantnumberofexclusionsareprovided.
The limit may be exceeded for purposes such as capital expenditures from bond proceeds,bond
principal and interest payments,interfund transfers,expenditure of grant monies and earned
interest,and several other exemptions.
2001-2002 Budget Town of Fountain Hills -Budget Process Page2-4
BUDGET REVIEW
Town operations are divided into departments.The Council will review each department's
budget during the special budget sessions. All budgets are broken down by departmental line
items (e.g.wages, engineering fees, advertising, etc.) that may vary by department. For example,
the Engineering Department has an "engineering fees" line item; the Town Marshal Department
does not.
In addition tothe "numbers"portion ofeach departmental budget, anarrative section isprovided.
The purpose of the narrative is to briefly explain departmental operations and to provide
justifications for the budgetary requests. No attempt is made to provide narrative for each
individual line item. This would create a budget document much larger than its present size.
Explanations are provided for large, special and/or unique expenditure requests. Detailed
breakdowns of each line item are available upon Council request.
2001-2002 Budget Town of Fountain Hills -Budget Process Page 2-5
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TOWN OF FOUNTAIN HILLS 2001-02 GENERAL FUND EXPENDITURE SUMMARY
w
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a
ore Department
Salaries
&Benefits
Contract
Services
Repairs &
Maintenance
Supplies
&Services
Capital
Outlay Total %
n
Community Center (Town Center)196,258 0 12,000 144,300 670,000 $1,022,558 5.9%
Community Center (Saguaro)0 10,300 9,800 7,000 0 $27,100 0.2%
Kiwanis/Senior Center 0 0 2,000 6,600 500,000 $508,600 3.0%
Library/Museum 0 0 6,600 63,400 0 $70,000 0.4%
H
o
i Mayor and Town Council 39,460 0 0 65,200 0 $104,660 0.6%
o Magistrate Court 289,800 10,500 1,200 22,150 7,000 $330,650 1.9%
o
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s
S3
Administration 805,400 1,420,200 73,900 808,200 167,800 $3,275,500 19.0%
5*Information Technology 0 65,600 51,425 97,590 86,575 $301,190 1.7%
•Building Safety 462,700 100,000 6,000 40,350 0 $609,050 3.5%
c
a
ere Engineering 675,930 120,000 5,500 43,400 22,100 $866,930 5.0%
C Public Works 44,810 0 538,800 86,400 10,000 $680,010 3.9%
3 Community Development 307,730 25,000 100 50,250 23,000 $406,080 2.4%
C/3
ST Parks &Recreation 706,660 361,500 318,600 371,450 117,500 $1,875,710 10.9%
cr Marshal Department
Department Totals
945,700 1,570,250 27,140 92,400 40,900 $2,676,390 15.5%
$4,474,448 $3,683,350 $1,053,065 $1,898,690 $1,644,875 $12,754,428 74.0%
Transfers Out
Reserves
$2,673,150
$1,800,764
15.5%
10.5%
to
ere
GENERAL FUND TOTALS $4,474,448 $3,683,350 $1,053,065 $1,898,690 $1,644,875 $17,228,342 100.0%
State Shared
Revenues
$4,357,200 19%
2001-2002 Budget
Fiscal Year 2001 -2002
General Fund Summary
Revenues
$17,228,342
Local Sales Tax Revenue
$4,500,000 22%
Building Permit Fees
$1,600,000 12%
Carry Forw ard
$5,461,742 38%
Town of Fountain Hills -Budget Summary Sheets
Charges for Services
$244,600 1%
Subdivision Fees
$150,000 2%
Fines &Forfeitures
$318,700 2%
Interest /Miscellaneous
$362,000 2%
Franchise Fees
$130,000 1%
License Fees
$104,100 1%
Page 3-2
Fiscal Year 2001 -2002
General Fund Summary
Expenditures
$17,228,342
Supplies and Services Capital Outlay
$1,898,690 -,/"$1,644,875
11%/10%
Contractual Services /\':4JM Wp\
$3,683,350 sV \imBr \
21%7 \My \I Y|F lOther
.^^gSjL I 26%
Transfers Out
-^-^"$2,673,150 16%
Contingency
L—-$50,000 <1%
Repairs &JE aki J
Maintenance^/\)'l^^~~—
________Undesignated
$1,500,764 9%
$1,053,065 ^-<^..'::r:—*r "~~~"•—<—1
6%T~~"^n.Police Dept.Capital
\-Reserve
Salaries and Benefits $250,000 1%
$4,474,448
26%
2001-2002 Budget Town of Fountain Hills -Budget Summary Sheets Page 3-3
Fiscal Year 2001 -2002
General Fund Summary
Expenditures
by
Department
Mayor and Town
Council
$104,660 1%
Building Safety
$609,050 4%
Reserves and ^s
Transfers —^^^~^"!$4,473,914 25%^\^X^
_^^^Marshal Department
B/~^"\/~$2,676,390 16%
\Magistrate Court
W 'tf_)]^^~$330,650 2%
|5W $680,010 4%
Information Technology^^^-—iB
$301,190 2%B
_M ^H6 HL_____^Parks &Ftecreation
m w |k W $1,875,710 11%
Administration /^^^^^W^BI
$3,275,500 19%//
~/^\.Community
^N^\^^—Development
^^\^^\$406,080 2%
Library/Museum .//
$70,000 <1%/
l \>v Engineering\Community Center^-$866930 _%
\-(TownCtr)
$1,022,558 6%
Kiwanis/Senior Center I CommunityCenter
$508,600 3%*—(Saguaro)
$27,100 <1%
2001-2002 Budget Town of Fountain Hills -Budget Summary Sheets Page 3-4
GENERAL FUND SUMMARY U II u
3/31/2001 2000-2001 2000-2001 2001-2002
Year-to-Date Budget Rev.Estimate Budget
REVENUES
State Sales Tax 959,588 1.286.400 1,286.400 1,617,000
State Revenue Sharing 1,266,003 1,685,400 1,685,400 2,110,200
Vehicle License Tax 413.267 520.000 540,000 630,000
Local Sales Tax 3,606,149 3.985,000 4,700.000 4,500,000
Business License Fees 63,451 90,000 85,000 80,500
Building Permits 1,633,639 2,200,000 2.000,000 1,600.000
Court Fines &Fees 225,494 312,700 290,000 312,700
Animal License Fees 17,326 30.000 25,000 23,600
JCEF Revenue 5,324 7,800 7,800 0
CCEF Revenue 1,520 20.000 4,100 6,000
Rezoning/Variance/Special Use 16,666 20,000 25,000 15,000
Improvement Plan Review Fee 50,455 50,000 55,000 30,000
Encroachment Permit Fees 106,712 180,000 120,000 90,000
Subdivision Fees 46,177 35,000 55,000 15,000
Fountain Park Agreement 0 10,000 0 0
Franchise Fees 63,422 132,000 132,000 130,000
Parks &Recreation User Fees 138.648 209,875 160,000 187,300
Rental/Lease Payments 24,821 25,000 35,000 57,300
Interest/Investment Income 283.595 425,000 400.000 350,000
Miscellaneous 9,963 30,000 12,000 12,000
TOTAL CURRENT REVENUE $8,932,220 $11,254,175 $11,617,700 $11,766,600
_J EZ __]
Carry-In Balance 6,314,461 6,976,406 6.314,461 5,461,742
TOTAL AVAILABLE $15,246,681 $18,230,581 $17,932,161 $17,228,342
EXPENDITURES:
Salaries and Benefits 2,755,741 3,966,410 3,715,201 4,474,448
Contractual Services 2,281.526 3,311,840 3,110,690 3,683,350
Repairs &Maintenance 601,949 1,147,400 936,150 1,053,065
Supplies and Services 950,748 1,421,535 1,329,249 1,898,690
Capital Outlay 1,738,851 2,238,000 2,351,129 1,644,875
Transfers Out:
Street Department 0 1,957,800 731,000 556,150
Community Center MPC 110.220 287,000 287,000 392,000
Land Preservation MPC 0 0 0 725,000
Fountain Park 0 0 0 1,000,000
TOTAL EXPENDITURES/USES $8,439,035 $14,329,985 $12,460,419 $15,427,578
RESERVES:
Contingency 3.562 50,000 10,000 50,000
Undesignated 0 2,100,596 0 1,500,764
Police Dept.Capital Reserve 0 250,000 0 250,000
Land Acquisition 0 1.500,000 0 0
TOTAL RESERVES $3,562 $3,900,596 $10,000 $1,800,764
Revenues Over/(Under)Expenditun $6,804,084 $0 $5,461,742 $0
TOTAL $15,246,681 $18,230,581 $17,932,161 $17,228,342
2001-2002 Budget Town of Fountain Hills -Budget Summary Sheets Page 3-5
Fiscal Year 2001 -2002
Street Fund Summary
Transfer from
General Fund
$556,150 29%
Msc.Income
$500 <1%
Revenues
$1,933,287
Transfer from
Cottonw oods
$3,200 <1%
Carry Forward
$23,437 1%
LTAF
$110,000 6%
Charges for Services /
In-Lieu Rayn-ents
$40,000 2%Highway User
$1,200,000
62%
2001-2002 Budget Town of Fountain Hills -Budget Summary Sheets Page 3-6
Fiscal Year 2001 -2002
Street Fund Summary
Expenditures
$1,933,287
Contractual Services
$28,650 1%
Repairs and Maintenance
$849,900 44%
Salaries and Benefits
$669,245 35%
2001-2002 Budget
Debt Retirement
$135,000
7%
Capital Outlay
$53,000
3%
Supplies and Services
$197,500 10%
Town of Fountain Hills -Budget Summary Sheets Page 3-7
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CONTINGENCY FUND
The eight-year old policy of maintaining a contingency fund is continued in this budget. $50,000
has been included in the General Fund for this purpose. These funds, if spent, will be expended
according to the Town's purchasing regulations.
Request $50,000
2001-2002 Budget Town of Fountain Hills -Contingency Fund Page 4-1
GENERAL FUND TRANSFERS
STREET TRANSFERS:
TheStreetDepartmenthas someroadimprovements scheduledfortheupcomingfiscalyear. The
improvementswillrequireacontributionfromthe GeneralFundtotheHighwayUserRevenue
Fund. Abreakdown of these projects is outlined in the Street Department budget. If the Council
approves these projects,a transferof $556,150is required.
Request $556,150
2001-2002 Budget Townof Fountain Hills -Contingency Fund Page 4-2
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PERSONNEL AND RELATED ISSUES
The fiscalyear2001-2002budgetincludes recommendations for thefollowingpersonnelitems:
•Merit monies for fiscal year 2001-2002
•Full-time/Part-time Employees - New Position Requests
MERIT MONIES:
The fiscal year 2001-2002 budget includes a merit allowance that is part of the Town's Pay for
Performance Program. Raises are not automatic,but are awarded based on performance.The
totaldollaramountreqeustedis$154,600,whichrepresents4.25%ofthetotalbudgetedsalaries
for the year. As in previous years no Cost of Living Allowance (COLA) has been budgeted.
The employees are awarded a merit increase based on their annual evaluation.Employees are
eligible to receive Service Excellence Assistance Performance (S.E.A.L.) Awards.These awards
areworth $25 and are given to staff members for service above andbeyond theirnormal duties.
Employees may also receive larger bonus awards according to the Town's Superior Performance
Award Program.The funds for these awards are taken from the total merit allowance.
The breakdown,by fund,of requested merit monies,is as follows:
•General Fund $127,650
•Highway Users Fund (Street Fund)20,000
•Grant Funds (COPS,GITEM)6.950
Total $154,600
2001-2002 Budget Town of Fountain Hills -Personnel and Related Issues Page 5-1
For additional reference, the number of current full-time equivalent employees by department is
shown below.
Department FTE Positions*
Administration 16
Building Safety 8
Community Development 4
Community Center 1
Court 6
Engineering 11
Marshals Department 24
Parks and Recreation 11
Golden Eagle Park 3
Four Peaks Park 1
Fountain Park 1
Public Works 1
Street Department 15
TOTAL:102
sent full-time eauivalent emoloyees.The full-time er
health insurance purposes is 96.
2001-2002 Budget Town of Fountain Hills -Personnel and Related Issues Page 5-2
The following chart shows what other Phoenix metropolitan cities and towns are granting for
merit and/or COLA monies in fiscal year 2001-2002.
Municipality
City of Apache Junction
Town of Carefree
Town of Cave Creek
Town of Casa Grande
City of Chandler
Town of Gilbert
CityofGlendale
City of Mesa
Town of Paradise Valley
City of Peoria
City of Phoenix
Town of Queen Creek
City of Scottsdale
City of Surprise
City of Tempe
2001-2002 Budget
Merit and/or COLA Projections for 2001-2002
2.5%COLA,0-5%Merit (Study currently
being done to include private sector comparables.)
3%COLA,3%Merit
1.75%COLA,3% step increase
Market based compensation plan
3%COLA,0-5%Merit
3%COLA,4%Merit
Information not available on 6/1/01
2.5%COLA
.5%deferred comp program effective 1/1/2002
4%Merit
Information not available on 6/1/01
Varies by unit
3%COLA,0-5%Merit
Information not available on 6/1/01
3.4%COLA,4%step increase (8 steps)
Information not available on 6/1/01
Town of Fountain Hills -Personnel and Related Issues Page 5-3
INFORMATION TECHNOLOGY
InformationTechnology (I/T Department) functionsarepartoftheAdministrationDepartment.
Responsibilities,accomplishments,and goals are included in that section of the budget. All
hardware,software,information technology,and related expenditures appear in this section to
avoid duplication and assist tracking of resources throughout the budget year.
Information Technology includes all expenditures for the Town's computers,local and wide-
area networks,inter-networking,voice and data communications systems,and cablecast
technologies.This budget uses a project-based format with associated costs summarized by
department.All hardware and software requested in this section are based on departmental
requests.
Total I/T Request $301,200
Network:
This section includes the hardware and software necessary to maintain Town Hall's local area
network. Funds are requested to upgrade the network operating system and to purchase additional
network disk storage space and servers.Other equipment purchases include hardware to network
the Street Department offices and to connect it Town Hall.Rack hardware and computer room
flooring for the network room relocation to Building "B"have been carried forward from the
fiscal year 2000-2001 budget.Software requests include anti-virus updates and system
maintenance utilities.
Request $58,697
W3 and Internet:
Staff continues to increase the quality and quantity of services delivered to the public using the
Town of Fountain Hills Web site.This budget request includes hardware,software and support
to continue these efforts.ASU,the Town's internet access provider,has increased their
connectivity charge. An analysis of commercially available connections revealed that ASU
continues to provide excellent value at a competitive rate.
Request $13,700
2001-2002 Budget Town of FountainHills- Information Technology Page6-1
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Communications Network:
This request includes all installation, line, local and long distancecharges for voice and data
linesusedbyall Town facilities.Alsoincludedare:additional circuitstoprovidevoiceanddata
servicefortheCommunityCenterandStreetDepartment;reducedlongdistanceratesobtained
by staff;and new ISDN PRI service for Town Hall.
Request $97,140
Town Council:
The videotaping of Council meetings for FHll cablecasting is funded here. The current vendor
hasincreasedtheirper meeting charge and additional fundshavebeenincluded toprovide for a
new bid process for these services.
Request $18,000
Administration Department Expenses:
This request includes: the annual support and maintenance for existing software systems; an
export module for the accounting system; and human resource software to insure compliance
withFederalregulations. Otheritemsinclude anewcomputerforthehighschoolinternprogram,
specialized training for the I/T department and radio/phones for the facilities staff.
Request $28,650
Building Safety Department:
Staffisrequesting fournotebook computers andfunds to upgradeandcustomize theirpermitting
software.
Request $11,652
Community Development Department:
This request includes graphics software for packet and presentation material and a notebook
computer for the administrative assistant to take work home.
Request $3,100
Engineering Department:
The major items requested by engineering funds to develop GIS (Geographic Information System)
compatible,coordinate-based,data sets and a new plotter.Development of a comprehensive
GIS has been a staff goal for many years.Engineering has gathered significant amounts of data
and now requests funds to have this data compiled into GIS format.
2001-2002 Budget Town of Fountain Hills -Information Technology Page 6-2
A new plotter is being requested to increase and improve engineering's plotting capacity. The
existing equipment,now six years old, does not match the capacities of the current software.As
well as printing faster, a new plotter would produce high-resolution graphics demanded for
presentation materials and plans.
Other items include a computer for the department intern and various software packages.
Request $35,286
Magistrate Court:
The Magistrate Court anticipates no I/T needs this fiscal year.
Marshals Department:
This singular request isfor thepurchase of anew Records Management System (RMS). Accurate
record keeping is mandated by the Federal and State governments and critical to the judicial
process.Thecurrentsystemno longermeetstheseneeds.Thisrequest includes $7,000forthe
RMS database software and $10,000 for the conversion of all existing data.The data conversion
is a "high estimate"basedon the vendor's estimateof $2,000to $16,000.Actualcost willbe
determined by the amount of data converted.
Request $17,000
Public Works Department:
Public Works anticipates no I/T needs this fiscal year.
Community Center:
Thisnewdepartmentisrequestingan additional licensefortheexistingfacilitybooking software.
Request $1,500
Parks and Recreation Department:
This request includes an employee scheduling program and miscellaneous clipart/graphics
libraries. Annual maintenance forexisting software andacomputer forthenew directorcomplete
their requests.
Request $7,910
2001-2002 Budget Townof Fountain Hills - Information Technology Page 6-3
Street Department:
\^The Street Department is requesting a desktop computer for shared use by department staff.
When the street yard is connected to the Town's network, this computer will allow department
staff to access email and the Internet.Also included is a notebook computer to program the
Town's traffic signals and annual software support.
Request $8,542
2001-2002 Budget Town of Fountain Hills -Information Technology Page 6-4
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INFORMATION TECHNOLOGY U L
3/31/01 2000-2001 2000-2001 2001-2002
BudgetCONTRACTSERVICESYear-to-Date Budget Rev.Estimate
47,600
18,000
Professional/Outside Services 7,592 8,000 8,000
Video Tape Council Meetings 6,513 12,000 9,200
TOTAL $14,105 $17,200 $65,600
REPAIRS &MAINTENANCE:
51,425
$51,425
Computer Repairs &Maintenance 19,063 44,400 29,500
TOTAL $19,063 $44,400 $29,500
SUPPLIES &SERVICES:
2,300
6,500
1,000
8,030
79,760
"$97,590
Conferences 198 6,300 4,000
Education/Training 3,000 4,500 4,500
Dues &Publications 1,234 600 1,500
Office Supplies 1,286 5,000 1,500
Communications 41,120 43,500 55,000
TOTAL $46,838 •...'.•',•;/.:':•.;;:;;;:
CAPITAL EXPENDITURES
56,900
25,475
4,200
$86,575
$301,190
Capital Outlay -Computers 41,373 78,000 51,000
Capital Outlay -Software 3,936 39,100 28,300
Capital Outlay -Communications 75,483 75,000 75,500
TOTAL CAPITAL EXPENDITURES $120,792 $192,100 $154,800
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TOTAL EXPENDITURES $200,798 $316,400 (
2001-2002 Budget Town of Fountain Hills -Information Technology Page 6-5
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CharissaVerdugo
Administrative Intern
Peter B.Putterman
Inforrmation Technology
Administrator
Mike Ciccarone
Information Technology
Support Specialist
AaronBradbury
Information Technology
Intern
ADMINISTRATION
Cassie Hansen
Director of Administration/Town Clerk
Bev Bender
Executive Assistant
Susan Griggs
Part-Time Receptionist
Jane Robinson
Part-timeReceptionist
Julie Ghetti
Accounting
Supervisor
Judy Hertrich
Administrative
Assistant
Joan Doran
Accountant
X
Nancy Knihnisky
Acctg/HumanResources
Clerk(proposed)
X X
Joan Mcintosh
Human Resource
Administrator (proposed)
Don Thumith
FacilitiesOperations
Supervisor
Ken Dobbs
Part-time Custodian
Marilyn Ginger
Part-time Custodian
Charles Fleck
Custodian/
Maintenance
MISSION STATEMENT:
The Administration Department is dedicated to serving thecitizens ofFountain Hills byproviding
accurate and current information on Council legislation and administrative actions;supporting
the Town's departments;providing for the delivery of comprehensive financial services to internal
and external customers;protecting the integrity ofTown assets;maintaining Town facilities,and
delivering the finest municipal services to ensure the highest quality of life for Fountain Hills
residents.
DEPARTMENT DESCRIPTION:
The Administration Department is responsible for all administrative operations of the Town
including:human resource functions and benefits,payroll,policies/procedures;loss control,
insuranceandclaimprocessing;purchasing;facilitiesmanagementincludingmaintenance,planning
and construction;information technology management consisting of computer networking and
inter-networking,voiceand datacommunications, governmental cable accessprogramming; budget
preparation;banking operations including deposits,reconciliations,transfers,and investments;
audits; accounts payable/bill paying;accounts receivables/billings (special assessments);special
districts auditing/management;fixed asset tracking;operational support including caller and visitor
assistance,mail processing,computer training,and clerical support to all departments.The
Department administers the LTAF,Community Benefit and "Special Programs"funding programs;
2001-2002 Budget Town of Fountain Hills -Administration Page 7-1
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coordinates with other governmental agencies for facility use;serves as liaison with other local
organizations on various community projects;processes special event requests;administers the
Adopt-a-Street Program;administers the management agreements for the Community Center,
Library/Museum,Theater and Kiwanis Buildings;writes proclamations;provides notary and
certification services;processes requests for public records.Additional areas of responsibility
include:recordmaintenance of allcouncil business;electionoperations for allmunicipal elections;
licensing functions including business, alarm, and liquor licenses; council agenda and packet
preparation. TheAdministrationbudgetincludesallactivitiesoftheTownManager's Department
and the legal services for the Town.
FISCAL YEAR 2000-2001 ACCOMPLISHMENTS:
Inthefirstten months of fiscal year 2000-2001,the Administration Department accomplished the
following:
Increasedmaximumdentalbenefitfrom$1,000to$1,500annuallyper family member
with no additional increase in premiums.
Significantlyenhanced the long-term disability benefit for full-time employees while
decreasing the premium by thirty-four percent.
Decreased premium for employer-paid life insurance by twenty percent while maintaining
the same benefit.
Implemented a uniform new-hire process.
Implemented anew employee orientation procedure.
Implemented an exit interview process.
Completed renovations to space acquisition in Buildings A, B and C with much of the
workperformedbyin-house staff,resultinginsignificantsavings.
Completed construction ofthe new,ADA compliant entryintoBuildingA.
Updated the fire safety practices in Buildings A, B and C and the Street Yardto minimal
standards with fire extinguishers and smoke detectors.
Completed the construction ofthenew entryway andADArampatthe Community Theater.
Transferred waste collection atall Town facilities toone service,saving $3,330 annually.
CoordinatedandcompletedtheinstallationofnewdirectoriesandsignageatTownHall
assisting the public in locating municipal services.
Completedbidding process and began installationof the emergency power generator
system for the Building B Public Safety Department.
Developed and implemented a monthly fire safety inspection plan for all Town-owned
facilities,satisfying risk management recommendations.
Developed a management plan for the care and maintenance of the new Town Center
2001-2002 Budget Town ofFountainHills-Administration Page 7-2
buildings.
Installed new cooling towers in Buildings A and C.
Hosted site visits,scheduled numerous public meetings and focus groups relating to
contracted consultants'requests i.e.Hyett Palma,Lou Reiter &Associates,etc.
Arranged Town Hall tours for visiting dignitaries from the People's Republic of China.
Planned and hosted East Valley Manager's monthly meeting while town manager was
president of the association.
Scheduled and assisted in the interview process for the Community Center Advisory
Commission.
Provided clerical support to the Community Center Director.
Coordinated the joint efforts of the Red Cross,Maricopa County Human Services, RPTA,
and the Fountain Hills Senior Services to improve the shuttle service route,increasing
stops at the Senior Center and broadening the range of service.
Arranged and coordinated the Mayor's trip to Fountain Hills'sister city,Kasterlee.
Supplied support services for the Adopt-A-Street program consisting of 59 residential
streets (up from 43) and 63 commercial streets (up from 61 with a waiting list of 4
companies).
Provided support services to the McDowell Mountain Preservation Commission,the
Shuttle Service,the Mayor's Council for Business Growth,the Community Center
Advisory Commission and the Traffic Standards Committee.
Aggressively shopped goods and services to incur cost savings in the areas of copier
service/maintenance agreements,coffee services,bottled water and office supplies.
Assisted Maricopa County Elections in providing citizens with an early voting site in the
Presidential primary and administering the early voting process.
Administered the September 12,2000,referendum election,coordinating and assisting
1,712 citizens with early counter voting at Town Hall.
Codified 14 new ordinances.
Coordinated a 2 day,in-house training for town staff in the use of the Code Master
legislative software to enhance the search engines for MMPC and Parks and Recreation
minutes.
Reduced the business license processing period to 2 days on zoning approved licenses
and renewals.
Expanded the Code Master legislative software to include all ordinances and resolutions
through 1995.
Processed 519 new business licenses and 1,303 renewals compared to 398 and 1,162
last year,respectively.
2001-2002 Budget Town of Fountain Hills -Administration Page7-3
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•
•
Processed 20 liquor license applications including 13 liquor licenses, 3 special event
liquor licenses and 4 extension of premise applications.
Processed 18 special event requests and 1 special event application for use of public
right-of-way.
Processed 8 new peddler licenses,2 renewals and 11 alarm permit applications.
•Received the Certificate of Achievement for Excellence in Financial Reporting from the
Government Finance Officers Association of the United States and Canada for excellence
in the preparation of the Town's comprehensive annual financial reports (CAFR)for the
fourth year in a row.
•Prepared for the annual audit that resulted in unqualified audit opinion.
•Coordinated sales tax audits identifying/recovering more than $114,591 in sales tax
revenues.
Provided staff support for the Risk Control Manager and Sales Tax Auditor.
•Coordinated loss control activities and managed 8 claims.
•Through April 2001,processed 6,768 invoices;2,753 accounts payable checks (compared
to 2,326 last year);4,350 requisitions (compared to 4,000 last year);and 300 purchase
orders;all accounting transactions processed timely and accurately resulting in minimal
payment errors.
Issued PO's to multiple vendors and tracked the purchasing of furniture,fixture and
equipment items for the new town center facilities.
Worked with the Maricopa County Library District to draft a newly negotiated IGA for
the new library facility.
Facilitated the efforts of the Library Association,the County Library District,the Women's
Club,Rotary and individual citizens to coordinate contributions to the new library.
Served as point of contact for the Town during the construction of the new Community
Center and Library,coordinating communication for ongoing issue resolution.
Provided supervisory support to the Parks and Recreation Department.
Coordinated the recruitment and interview process for two department heads.
Assembledacomprehensivecommitteetosubstantiallyrevisethestructureofthesubstance
abuse intervention and prevention program and implemented the new program prior to
the end of the school year.
Assembled a citizen committee to review and recommend distribution of LTAF monies.
Assembled a citizen committee to review and recommend distribution of the distribution
of Community Benefit Program funds.
Provided support tothe Community Center Property Committee, the Community Theater
and the Kiwanis Building/Senior Center through the administration of the management
2001-2002 Budget Town of Fountain Hills -Administration Page7-4
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agreements.
• WorkedwithmembersoftheSeniorServicesonplansfortheproposedexpansion/remodel
of the Senior Center.
•Assisted the Town Marshal with the annual awards banquet.
•Organized,designed,constructed,and manned the Town's booth at the League of Cities
and Towns Conference Festival.
•Provided staff support,packet materials,documentation,and minutes for 89 Council and
Council affiliated committees.
• Workedwithanin-housecommitteetoreviseandfinalizethespecialevent policy,codifying
theprocess that hasbeenperformed administratively for 11 years andprovidingauthority
to control "time and place"issues to insure public safety.
•Cleared over 600 requests for service to the I/T helpdesk.
•Improved network throughput byinstalling a gigabit backbone and increasing the
Ethernet network from lOmbpsto lOOmbps.
•Installed new telephone system for Town facilities.
•Relocated Channels 11 and 99 equipment from Building C to Building A.
•Implemented two new domains,'fh.az.gov'and 'fountain-hills.az.gov',for theTown.
•Completed an operating system platform upgrade on more than 50 workstations.
•Replaced 35 obsolete desktop computers with new,current technology workstations.
•Created Intranet for Town Hall and redesigned official website.
•Completed the network reconfiguration in support of the office expansion.
•Provided planning and purchasing support to meet the voice and data needs of the new
community center and library projects.
•Implemented Video Conferencing capabilities through MAG participation.
FISCAL YEAR 2001-2002 OBJECTIVES:
• Completeimplementation ofrecommendations made totheTownbyAMRRPregarding
employment and administration requirements of ADA.
•Provide an ADA seminar for all employees and ADA training for department heads and
supervisors.
•Continue to increase the public's access to public records and information through the
Internet,maximizing the utilization of increased staffing capabilities.
•Implement a policy and fee structure for alcohol related licensing activities.
•Review and update the Town Code Chapter 2 to reflect and include recent legislation.
•Convert the filing system to a numeric system.
•Formulate written policies and procedures for major administrative functions.
2001-2002 Budget Town of Fountain Hills -Administration Page 7-5
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Review and revise fee structures for public record duplication.
Convert to on-line requisition/purchase orders.
Formalize A/P and cash receipts/disbursement accounting policies and procedures.
Develop and implement an investment policy for the Town.
Prepare the annual budget for submission to GFOA.
Analyze and inventory fixed assets,specifically infrastructure.
Review and update internal controls.
Formulate implementation plan for new financial reporting model GASB (Government
Accounting Standards Board)34 for fiscal year 2001 and 2002.
ImplementthefacilitymaintenanceplanforthenewTownCenter buildings.
Coordinate maintenance operations with the Community Center Director to maximize
manpower hours and minimize cost to the Town.
Assist and participate in the planning and implementation of Town-owned facility
improvements.
Participate in all technical classes, demonstrations, and hands on training for the new
Town Center operational equipment.
Repair or replace roofing of allTownHall Buildings and the Community Theater.
Install emergency lighting units where required in Buildings A, B and C.
Upgrade the exiting requirements for the Council Chambers.
Install covered parking for the Law Enforcement building.
Complete all approved projects related to Town-owned facilities.
Begin updating the employee manual.
Implement a pre-employment drug-testing program.
Enact the necessary ordinance to enable Human Resources to obtain state and federal
criminal record checks on prospective new hires for the Town.
Create an ongoing series of articles for the Compass to educate citizens on business,
peddler and alarm licensing procedures and requirements.
Create a brochure/pamphlet outlining services andhelpful information, assistingcitizens
and visitors to find their way around Town government.
Createaformatfor a"TownPage" andimplementtheongoingpublicationtohelpkeep
citizens informed.
Complete the transfer of all remaining resolutions and the employee manual into the
Code Master legislative tracking software.
ReviseandupdateChapter8BusinessRegulationsoftheTownCodetoreflectthechanges
in the community since 1990.
ImplementthefacilitydecisionsmadebytheCouncilduringthe 2001-2002 budgetprocess
2001-2002 Budget Town of Fountain Hills -Administration Page7-6
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regarding the old Community Center and the Senior Center.
Develop and implement a training program on the use of standardized information
technology tools for all Town of Fountain Hills employees who require them.
Explore the potential for a jointly owned,high speed,broadband communications
infrastructure (Fiber Optics Network)among Town of Fountain Hills political sub
divisions.
Plan for the smooth integration of voice and data services for the new Community Center
with Town Hall voice and data networks.
Expand existing and implement new telephone technologies (e.g.,fax-on-demand,
Interactive Voice Response (IVR).
Enhance enterprise network capacity, reliability, functionality, and management.
Promote video conferencing capabilities and usage.
Examine industry trends, best practices andopportunities regarding Internet andelectronic
commerce technologies (e.g., Internet payments, smart cards and digital signatures) to
meet business requirements and citizen expectations for service delivery.
•Enable community access to selected Town of Fountain Hills Government databases
through theTown's web site (e.g., property assessments, procurements, taxreceivables)
in accordance with applicable law.
• Examinecurrent acceptable usepolicyandmake recommendations fornew enterprise-
wideinformation technology policies and standards asnecessary.
• Continually improve measurement capability regarding Information Technology
Department performance at both the enterprise anddepartment level.
•Explore new mechanisms for maintenance,replacement,and upgrade of enterprise systems,
(e.g.,exploration of leasing vs. purchase, outsourcing).
•Expand the capability to provide departments with information technology consulting
assistance.
•Explore methods to establish the capability of identifying existing and emerging information
technologyopportunitiesforimprovingTownofFountainHillsprocesses.
PERFORMANCE STANDARDS:
•Process business license applications within 5 working days,peddlers license applications
within 10 working days.
•Adhere to a rigorous accounts payable schedule.
• Respond to all citizen inquiries within the same working day.
•Present a customer friendly and helpful attitude to all callers and visitors to Town Hall.
• Serve the public as a source of reliable information on Town Council legislation and
2001-2002 Budget Town of FountainHills-Administration Page7-7
actions and insure the preservation of legal documents.
•Perform all duties required to conform to the Arizona Open Meeting Law.
•Conduct elections in accordance with current state law and facilitate the public's ability
to vote.
• Prepare Council meeting minutes within 10 working days and process resolutions and
ordinances on a timely basis.
• Update the TownCode on a regular basis to reflect legislation enacted by the Council.
•Provide monthly budget reports prior to the end of the month.
• Update Town policies and procedures to stay current with local, state and federal law.
• Meet allfederal and state requirements regarding hiring,employment practices, and record
keeping.
• Perform daily deposits, enhance thefinancial position oftheTown, andprotect theintegrity
of its assets.
BUDGET OVERVIEW:
The Administration budget prepared for 2001-2002 reflects an increase of approximately 18
percent over the 2000-2001 budget. The most significant increases are found in legal fees
(increased by approximately $144,500); the requests made by therecipients of special programs
(increased by $325,600); rent (increase of $20,200); liability insurance (increase of $23,100);
necessarycapitalrepairsoftheTownHall buildings (increasedbyapproximately$20,700);and
salaries and benefits (increased by $78,000). The salary increase includes three new positions
to support the new Community Center.The special program increase includes a significant
amount offunding expected from the .01 sales tax increase for projects and expenditures associated
withthe downtown project. This isfound under the newly created Mayor's Downtown Partnership
Committee.These individuallineitemincreases,totalingapproximately$612,100,actuallyexceed
the overall budget increase of $491,600,demonstrating that many lineitems aspresented inthis
budget reflect a decrease due to conscientious purchasing and planning practices.
Also included in this budget are expenditures related to the priorities identified by the Council at
theApril 5,2001,meetingincluding:supportfortheSeniorCenter remodel/reconstruction project;
funds for additional repairs to the Theater building;funds for downtown projects identified in
the Hyatt Palma report;support for valleywide projects through an increase in the Community
Benefit funding; additional consulting fees for aTown Hall study; and additional funding for the
McDowell Mountain Commission for their ongoing mountain preservation efforts.
2001-2002 Budget Town of Fountain Hills -Administration Page 7-8
PERSONNEL SERVICES:
As shown in the organizational chart, there are seventeen employees in the Administration
Department. This includes ten full-time employees, five part-time employees and two interns.
Althoughthesalariesofthemanagerandhisexecutiveassistantareincludedinthe Administration
budget, their job activities and responsibilities are not.These positions,therefore, do not appear
in the organizational chart. For fiscal year 2001-2002, staff is requesting that the part-time
account clerk position be changed to full-time.This position is now shared with Human
Resources,processing payroll and tracking personnel changes and statistics.Also requested is
the addition of three part-time custodial positions to provide maintenance for the new Town
Center facilities.
Custodian/Maintenance:
The Town Hall facilities staff consists of the facilities supervisor,one full-time custodial
maintenance position and two part-time custodial positions.The custodial maintenance position
and two part-time custodial positions currently use all available hours maintaining the 42,000
square foot Town Hall and library. The facilities management plan for the new Town Center
buildings requires that the maintenance/custodial staff assume the daily cleaning responsibilities
of an additional 52,000 square feet of space. The facilities supervisor anticipates that three
additional part-time custodial positions will be required in fiscal year 2001-2002 to effectively
maintain the new buildings.This is based on the assumption that the Community Center will not
reach its maximum usage during the first months of operation. During this initiation period, the
facility supervisor feels that current staff can perform the limited repairs and maintenance
anticipated during the first year.The Administrative custodial staff will coordinate their efforts
with the Community Center's operations staff to supply the varied support services that will be
required tooperate and maintain the new facility. Three additional part-time custodial positions
will also provide the facilities supervisor with the flexibility needed to schedule vacation and
sick days.
Account/Human Resource Clerk:
LastyeartheCouncil approved apart-time accountclerk position thathassignificantlyimproved
the efficiency of the accounts payable/accounts receivable process.As noted in the
accomplishment section,6,577 invoices,2,753 A/P checks and 4,350 requisitions have been
processed through April 30. This represents an increase of approximately seventeen- percent
over the processing activities of the previous fiscal year. In addition to providing a number of
supportservicesinthefinancialfunctionsoftheTown,thispositionwasbroadenedtoencompass
all payroll responsibilities,providing significant benefit to the human resource specialist.As
2001-2002 Budget Town of Fountain Hills -Administration Page 7-9
Accounting Fees:
Ws^Atotal of$17,000 has been budgeted for accounting fees to perform the annual audit,assist with the
CAFR (ComprehensiveAnnualFinancialReport),andongoingpreparationtoimplementthenew
FinancialReportingModel.Theincreaseinthislineitemfrom$15,000to$17,000is attributed tothe
accounting adjustments needed asaresult ofthe BNY defaulted investments. As shown inthe cost
splitsabove,75%ofthis amount,or$12,800(rounded from $12,750),appears inthe Administration
budget.
Request $12,800
Professional/Outside Services:
TheAdministrationDepartmentperformsoftheTown'scentralizedfunctionsincludingallfinancial
activities,facilities maintenance, human resource services andinformation systems management.
Outside services are utilized to maximize the performance of these functions.
In conjunction with in-house staff, the Town uses an outside payroll service. An amount of
$7,000 has been budgetedfor this service that includes annual processingcosts and year-end
charges.Staff hasexplored the option ofperforming allpayrollfunctions in-house but determined
/that significant benefits such as direct deposit would be lost.
The Town has used the services of an outside sales tax auditor since 1996 to assist in the
recovery of unpaid sales taxes. Fiscal year 2001-2002 will be the third year of a three-year
contract approved bytheCouncil inthe annual amountof$18,000. From 6/14/96 through 3/31/
01, the auditor has assessed sales tax revenues totaling $325,697 and recovered $272,403 of that
amount. Inadditiontotheannualcontract,$1,800hasbeenincludedforauditingservicesduring
large special events to insure proper sales tax collection practices.
Otherservicesincludedinthislineitemare$2,200forsubstanceabusetesting,pre-employment
testing, CDL physicals, and hepatitis and tetanus shots. These funds insure compliance with
Federal mandates and HR policies. $50,000has been includedfor miscellaneous consulting
fees to assist with special projects such as aspace use analysisforTownHall, personnel issues,
and other studies the Council may wish to conduct such as the currently completed law
enforcement and downtown analysis.
Request $79,000
2001-2002Budget Town of FountainHills-Administration Page7-10
IGA's (School District)
The Town of Fountain Hillshas historically been supportive oftheFountainHillsUnifiedSchoolDistrict
andhasendeavoredto financially assisttheDistrictinlegallyallowableways. Whilestatelaw prohibits
cash contributions, itdoes allow theTown to compensate the District for particular projects, programs
and services.Lastyearthe Council approved $32,200toassistthe Fountain Hills School District
through cooperative programs,security personnel attheJr/SrHighSchool,and maintenance assistance
ofjointuse facilities.$16,000 ofthatamountwasincludedfor additional monitoring and surveillance
personnel onthe highschoolcampus and its perimeter. The principal has requested, iffundsare
available,thatadditionalsecuritypersonnelbeconsidered forthemiddleschoolcampus aswell. Part-
time personnel wouldrequireanincreaseof$8,000,whilethepreferablefull-time position would
increase theDistrict's overall requestby$16,000. Theprincipal's additional requestalongwiththe
District's request appears in Appendix B.The remainder oftheDistrict'srequest includes the following:
$11,300 for custodial staffattheMiddle School/High School (increased from$10,700 lastyeardue
to changes inthesalaryschedule);$2,500forsecurityservicesathome athletic games;and$5,000for
thecleaning andresurfacing ofthe large and small gyms and cafeteria floors (increased from $3,000
lastyearduetoadditionalpublicuseofallsites). The superintendent madeitclear thattheDistrict's
firstpriorityistheirbaserequestof$34,800althoughtheadditional$16,000wouldbenefittheoverall
securityoncampus.IncludedintheSchoolDistrict'srequestistheircontinuedcommitmenttocontribute
$8,000 from their Federal Prevention Entitlement to support the substance abuse prevention/intervention
program.
Request $50,800
Legal Fees:
Four separate legal services areincludedin this lineitem. Theseincludethe regular, ongoing
services of the town attorney, the town prosecutor and the intermittent,as needed services of
employment,bond, and other specialized attorneys.
BasedontheincreasedhoursnecessarytosupplylegalservicestotheTown,thetown attorney is
requestingthathiscurrentannualfee of $131,040 be increased to$144,000infiscalyear 2001-
2002. A letter of proposal for his services appears in Appendix C.Of this amount, 95%
($136,800)ischargedtothe administration budgetwhilethe remaining 5%($7,200)is charged
to the street fund.
The townprosecutor hasrequested that the same amount of $100,000 be included in the budget
for his services.This request appears in Appendix D.
2001-2002 Budget Town of Fountain Hills •Administration Page 7-11
Asinlastyear's budget,$5,000hasbeen included forthepublicdefenderfeesthatthecourtmust
\^y provide,$5,000fortheservicesof Charles Whetstine,Attorney atLaw,whoensurestheongoing
complianceoftheemployeeretirementplan with IRS regulations,and$5,000forthebondcounsel
services of Gust Rosenfeld for district matters such as the Cottonwoods and Eagle Mountain
improvement districts, the community facilities districts, and any bond elections.A $15,000
contingency has been included for the on-call,after hour service provided by the prosecutor to
assist the Marshals Department and Sheriff's Office with legal questions that may arise in the
evenings or on weekends.
Since the Town recently initiated litigation against BNY and Merrill Lynch, an amount of
approximately $230,000 has been includedfor anynecessarylegal fees.
Request $500,000
Land Use Legal Fees:
An amount of$25,000 has been includedforspecialcounselinzoning and land useissues.
Request $25,000
Jail/Prisoner Fees:
\w MaricopaCountyandtheCityofScottsdalechargethe Town onaperdiembasistoholdprisoners
sentenced intheFountain Hills MagistrateCourt. Thecourt's continued heavy caseload creates
a consistent number of jail sentences on a monthly basis.Due to the increased cost to house
prisonersaswellasincreasedcases,average monthly feeshaverisenfrom$2,400to$3,300per
month. Based on these increased costs, an amountof $40,000 has been budgeted to cover the
cost of holding prisoners.
Request $40,000
Community Benefit Programs:
Since 1998,theCouncilhasprovidedfunding opportunities through the Community BenefitProgram
toassist non-profitorganizationswithprojectsthatbenefitthe community.Each yearatbudget
time, the town manager determines anappropriatefundingamountfor the program based on the
condition oftheoverallbudget. IftheCouncilconcurswiththeamount,funding forthe program
is approved with the budget. Applications are acceptedduring the month of September and a
citizen committee is assembled to review the applications and make a recommendation to the
Council for award. The recommendation ispresentedtotheCouncil atameeting in October and
distribution made per their direction. Last year,due to the expenditure limitation constraints,the
manager felt it necessary to reduce the Community Benefit funding from $80,000 to $40,000.
2001-2002 Budget Town of Fountain Hills -Administration Page7-12
Duringapie-budgetdiscussioninApril,theCouncilexpressed thedesiretorestore thefundinglevelof
thisprogram. Asaresult,anamountof$80,000hasbeenincludedinthisbudget.
Request $80,000
Special Programs:
This section of the budget is devoted to funding requests from organizations whose programs,
servicesandfunctionsbenefitabroad and diverse base of the community.Designated asSpecial
Programs,these sponsoring organizations submit their requests for Council consideration in the
annual budget.Collectively,Special Programs benefit the business community;the low income,
elderly, and disabled residents in need of transportation;the McDowell Mountain preservation
efforts; seniors and youth programs; and community holiday events.The program also funds
County support for the Town's emergency service plan and provides for the development/
promotional efforts of the downtown.
Special Programs -Chamber of Commerce:
The Fountain Hills Chamber of Commerce has again submitted a two-part request consisting of a
communityprogramelementandamediaplanelement. The community programelementrequests
fundingfortwocommunityevents: $4,000 for the Thanksgiving Day Parade ($3,878 lastyear),
and $5,000 for theHoliday Stroll and Luminaria ($4,622 last year).
The media element includes a print budget to produce written materials about the Town used for
general information purposes as well as specific business information.The plan includes 20,000
reprints of a Fountain Hills brochure ($7,000), and 1,000 copies of the Business Opportunity
Packet ($2,500).
The Chamber's request of $18,500 reflects a reduction in last year's request of $24,900.
Appendix E includes a detailed description of this request as submitted by the executive director
and samples of the written materials comprising the media plan.
Request $18,500
Special Programs -Civil Defense:
The Town has an Intergovernmental Agreement with Maricopa County for emergency services
and annually budgets for this ongoing Civil Defense support.Costs include assistance with the
annual update of the emergency service plan for Fountain Hills.
Request $1,500
2001-2002 Budget Town of Fountain Hills -Administration Page7-13
/Special Programs -AmericanRed Cross STS:
x^MaricopaCounty,throughthecomprehensiveRedCrossSTS (Special Transportation Services)
Program, provides transportation services for low income,elderly,and disabled citizens in
Fountain Hills and is requesting the Town's continued support of this service. The proposal,
slightly higher than last year's request of $20,600,includes:$16,753 in operating funds for
specialized transportation;$4,788in localcapitalmatchfundsfortwo vehicles for medical and
social service appointments,senior center trips,and other personal trips for the elderly, low-
income,and disabled;and support for the Home Delivered Meals program. A copy of the
request andadditional information on theprogram can befoundin Appendix F.
Request $21,600
Special Programs -Public Transit:
As part of the comprehensive Special Transportation Services (STS)Program,a third van is
used to provide ashuttle service in Fountain Hills with connections totheValleyMetro bus stop
at Mayo Clinic. A committee consisting of Town staff, local Red Cross representatives,and
County staff meets periodically to evaluate usage, routes, suggestions, and promotional issues.
This past year, the route was significantly broadened in an attempt to facilitate ridership and
accommodate more citizens.Funding is requested to continue the service in the amount of
^-^$32,919.60.The increase from $31,400 is attributed to the additional costs in operating the
transportation services.Appendix F containsacopyofthe request and additional information.
Request $33,000
Special Programs -Transfare Program:
Staff and Senior Service personnel have heard from some seniorcitizens whose transportation
needs are not met through the shuttle or Red Cross STS program. These include citizens who
live more than .75 mile from the shuttle route, are willing to pay for the more personalized
service that taxis provide but are pressed to pay the full fare, and desire increased flexibility and
independence in their transportation choices.
One of the citizens referred staff to a program used in her hometown of Norwood,Massachusetts,
a community similar to Fountain Hills. With a population of approximately 28,000,Norwood
lies 14 miles outside of Boston and has a senior community of about 6,300. Since 1983, the
municipality has provided subsidized transportation for senior and certified disabled citizens
within Norwood's boundaries through the Transfare Program. Participants register with thecity
and receive identification cards.They are then able to purchase books oftickets that can be used
W'towardsthecostofataxifare. Tickets,soldfor$1.00each,haveafacevalueof$3.00,withthecity
2001-2002 Budget Town of Fountain Hills -Administration Page7-14
^WttMh«r
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subsidizing $2.00 of the $3.00.Abookof five tickets coststhecitizen$5.00buthasa retail value of
$15.00.Norwood limits each citizen tofourbooksof tickets permonth,or$60.00 worth oftaxirides
for$20.00. Inthecaseofa$5.00taxiride,thecitizenwouldprovidethedriverwithoneticketworth
$3.00 and $2.00 incash. The tickets,containing the citizen's name and ID number, are turned into the
Townforreimbursementattheendofevery month. Last year,Norwood was invoiced $28,080 from
thelocaltaxi company but received $12,075 in revenues fromtheticketsales.Thenetcostfor 10,822
rides was $16,005.
Basedoninputfrom local citizens andtheSeniorService personnel,staffis proposing to implement
a 'Transfare Program"basedontheNorwood model. For the first year,an amount of$20,000 is
being proposedtocoverstart upcosts for printing tickets and ID cards and to fundthe program
itself.Adding the subsidized taxiprogramtothe transportation optionsalreadyprovided will enhance
thequalityoflife for theseniorsofthecommunity.
Request $20,000
Special Programs -Mayor's Downtown Partnership Committee (formerly the Mayor's
Council for Business Growth):
Thislineitemhas significantly changedasaresultoftheHyatt Palma reportand recommendations.
The new Mayor's Downtown Partnership Committee has been formed to implement those
recommendations andthe funding included inthislineitemwillbeusedforthose purposes.Funding
for this line item in the amount of $282,000 comes from the estimated amount of sales tax revenue
generatedfromthe .01 increasedesignatedfordowntowndevelopment.
Request $282,000
Special Programs -Tourism and Marketing:
The Town realizes itis important tothe community's well-being toattracttourists,shoppers,andother
visitors andthus views publicexpenditures topromotetourismas appropriate.Fundsincludedinthis
budget to promote tourism and marketing include:$11,243 for promotional advertising through an
ADOTgrantreceivedinfiscalyear2000-2001;$58,757forpromotionaladvertisingthatincludes
coordinating a partnership withthe Fountain HillsTourism Council andthe community centerdirector,
andtheTourism Council proposal that includes marketing materials,public relations,andan advertising
campaign.This proposal is found inAppendixG. Alsoincludedisthehoteliers'request presented to
the Council through theScottsdale Convention and Visitors Bureau in the amount of $30,000.
Request $100,000
2001-2002 Budget Town of Fountain Hills -Administration Page7-15
L
Special Programs -McDowell Preservation:
TheMcDowellMountainPreservationCommissionhasprepareda 2001-2002 budgetrequestfor
Council consideration.Thebudgetrequest of $24,500 ($11,500 last year)includes:$2,000 to prepare
onevideopresentation tohelpcitizensbecomemore familiar with theUpperSonoran Desert;$4,500
tocontinuethe"OctoberisMcDowellMountainMonth"program;$500toadvertisepublicnoticesof
Commission vacancies; $2,000 forprinting aquarterlynewsletter,brochuresandhandouts;$15,000
to study and design a trailhead/mini-park concept in the northwest section of town; and $500 for
Commissioners andstaffto attendeducational workshopsandmeetingsoutsideoftown. Acopy of
theCommission's proposed budgetcan befoundin Appendix H.
Request $24,500
Special Programs -Substance Abuse Prevention/Intervention:
Aftermany monthsofplanning,the SubstanceAbuse Prevention/Intervention programhas made
the complete transition into what staff hopes will be an important piece of the Town's human
services program. A collective effort of Law Enforcement andCourt personnel,Administrative
staff,School District officials, and the Cattleguard Alliance,theprevention/intervention program
offers a variety of referral,treatment,intervention and educational services. Since the program
did not become operational until late in the school year, there is minimal expenditure history
available to forecast funding for the next fiscal year. This reduced budget of $55,000 ($74,000
lastyear)isbasedonthefollowingcomponents:$12,000 for monthly referralservices;$18,000
forcounselingscholarships(30studentsat$600each);$12,500 for educational programming in
theschoolsandcommunity;$10,000toassistwith qualifying referrals toother providers;$2,500
for advertising and printed educational materials. Since the District contributes $8,000 to this
program,theTown'sportionis $47,000.The revised program provides greater accountability
and funds are only expended for services actually rendered.
Request $47,000
Special Programs -Senior Center Services:
TheSenior Center,locatedinthe Kiwanis Building,hasbeenfullyoperationalandsupportedby
theTown for three years. In addition to the full-time director, a part-time assistant director was
added last year,enhancing the facility, the programs and the over-all benefit to the seniors of
Fountain Hills. During the last fiscal year,the center has experienced a 67 percent increase in
citizen participation and a 73 percent increase in the number of activities offered. Five days a
week the Center provides local seniors with a wide variety of activities,lectures,classes and
fieldtrips.
2001-2002 Budget Town of Fountain Hills -Administration Page 7-16
Increased activities and participation have impacted thecoststoprovidethe services andare reflected
l^,in this year's budget request of $34,500.The increase of $2,900 is primarily attributed to additional
fundsfor staffing,van maintenance,andcomputerexpense. Anitemizedoperatingbudget appearsin
Appendix I alongwithaletterofrequest,profitandlossstatement,andparticipationinformation.
Request $34,500
Special Programs -Boys and Girls Club:
The Boys andGirls ClubofScottsdale has been continuously providing services toFountain Hills
youthsince 1996.Althoughsomeservicesarefeebased,themajorityofprogramfundinghasbeen
suppliedthroughthefundraisingeffortsoftheScottsdale Board ofDirectors.The Boys andGirls
Clubhasaproventrackrecordinthe community,withamembershipofover600 localparticipants.
Theorganizationemphasizesdevelopmentalprogramsthatenableyouth toenhance theirself-esteem
anddeveloptheirfull potential.Theyfeeltheirprogrammingandmembershipconceptisuniqueand
augments,ratherthanduplicates,recreationalprogramming provided by theTown.
This is the second year that the Scottsdale Board of Directors is requesting the Town assist in
funding the local branch.The Fountain Hills Advisory Committee continues to assist in local
fundraisingeffortsandthecommunityclearly showeditssupport atthe polls by overwhelmingly
approving a long term lease with the School District for a youth center on District property. As
part of a $50 million dollar appropriation from the United States Congress to Boys and Girls
Clubs of America, the Fountain Hills Branch is receiving matched funding in the amount of
$20,000.The Sunridge Foundation is contributing $5,000towardsthegrantandtheremaining
$15,000isbeingrequestedfromtheTown,increasing this year's request to $50,000. All funds
willsupporttheexpansionandmaintenanceoftheyouth/teenprograms offered to thecommunity.
Appendix J includes the funding request submitted by the Boys and Girls Club of Scottsdale as
well as detailed financial,budgetary and programming information.There is additional
information that describes the Club's unique niche in youth programming and how their activities
broaden the base of opportunities offered.The projected budget shows that the Fountain Hills
Branch will operate with a $100,000 deficit. The Advisory Committee will be charged with
raising half of that amount while the Town's contribution would balance the budget.
Request $50,000
2001-2002 Budget Town of Fountain Hills-Administration Page 7-17
REPAIRS &MAINTENANCE:
Vehicle Maintenance:
The Town Manager'scaris approximately fouryearsoldandtheTown's mechanic advises that
$2,000 again be budgeted for routine repairs and maintenance.An additional $500 is included for
non-warrantyrepairs for theadministrationpickuptruck.
Request $2,500
Building Repairs &Maintenance:
Thislineitemiscomprisedofallexpendituresrequiredfortherepairand maintenance ofTownHall,
Buildings A,BandC,andtheTheater building.The minimal increase from $45,600 to $47,900 is
directlyrelatedtohighercostsforgoodsandservices.
Budgeted amounts are based on previous experience for actual operational and maintenance
expenditures.Includedinthislineitemare:$13,000formonthly preventive maintenance onthe
HVAC system;$17,200 for outside services including door maintenance and retrofitting,
exterminating,electrical and plumbing repairs, quarterly roof and drain cleaning, trash pick up,
recycling and temporary custodial help; $17,700 for custodial supplies and equipment, paper
and sanitation supplies,building maintenance supplies,fire extinguishers,and maintenance.
Grounds and landscape maintenance are included in the contract administered by the Public
Works Department.
Request $47,900
Other Building Repairs &Maintenance:
Thisbudgetincludesfundsformajor repairs andmaintenance oftheTown-ownedTheaterbuilding.
Since fiscal year 1995-1996, an amount of $7,500 has annually been budgeted for repairs and
maintenance of the building.This fiscal year,major improvements and repairs were completed
to the front entrance including replacement of the ramp to ADA standards.While the Theater
takescareofminorrepairsto thebuilding, an amountof$7,500hasagainbeenincludedtodeal
with any necessary repairs to the plumbing,HVAC,electrical systems, etc.
Request $7,500
2001-2002Budget Town of Fountain Hills -Administration Page 7-18
*w
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Office Equipment Repairs:
Thislineitemincludesroutinemaintenance totheexistingcopiersinBuildingCand BuildingA. Since
thepurchaseofthenewmachineinBuildingA,staffhasrenegotiatedthetermsoftheagreementto
includesuppliesandreducethepercopychargeresultinginasignificantsavingstotheTown. Asa
result, this line item has been reduced from $26,200 to $16,000.
Request $16,000
SUPPLIES AND SERVICES:
Advertising:
One of the departmental performance standards is to serve the public as a source of reliable
information on Town Council legislation and actions.An amount of $9,000 has been included to
publish ordinances and public notices in the local paper, meeting this standard and complying
withstatutory requirements aswell. Thetotaladvertisingrequestof $9,000representsadecreaseof
$6,000fromlast year's request.
Request $9,000
Conferences:
Each year,funds are budgeted for staff to attend conferences for the purpose of enhancing their
abilities to fill their respective roles within theTown government.This budget includes: $8,000
(an increase of $3,000 based on last year's actual cost)for the annual Arizona Cities and Towns
League conference that is attended by the Council and administrative staff;$700 for the annual
Council retreat; and $3,400 for the Town Manager to attend the annual International City
Management Association (ICMA)and the Arizona City Management Association (ACMA)
conferences.The remaining $5,400 includes the annual International Institute of Municipal Clerks
conference;theArizonaMunicipalClerk'sAssociationconference;AMMRP losscontrolconferences;
finance conferences for the Government Finance Officers Association,the Association of Government
Accountants andArizonaFinance Officers Association;andotherworkshopsthatoccurduringthe
yearsuchasthelanduseconference inSan Francisco attended bythe manager,attorney andcommunity
development director lastyear.
Request $17,500
Education/Training:
One of the goals stated in the Administration Department's mission statement is to deliver the
finestmunicipalservicestoensurethequalityoflifeforFountain Hills residents. Providingthe
Townstaffwithcontinued educationand training isone way to achieve this goal. The proposed
budget includes $2,000 for tuition reimbursement for employees who successfully complete
2001-2002 Budget Town of Fountain Hills -Administration Page7-19
^jjffly^^
approved,careerrelatedclassesatalocal university.Alsoincluded are:$2,000for speakers and
educational presentations atthe monthly staff support meetings;$1,500 for supervisory training;$1,700
forspecialized Human Resource related training;$2,000 for facilities,software,clerical and personal
skills training;$1,500 for required continuing education forthe certified public accountants;and$1,000
forelections trainingand miscellaneous workshops offeredthroughouttheyear. Areductionfrom
$12,800 to $11,700 is requested in this budget.
Request $11,700
Dues &Publications:
Most of the items included under dues and publications are annual renewals of professional/
municipal memberships,publications/periodicals andupdated reference/resourcematerials. This
line item experienced a significant increase during the last fiscal year due to the unbudgeted
expenseoftheGPECmembership intheamountof$7,700. Infiscalyear 2001-2002,thelargest
dollaritemsincludethefollowing Town memberships:$4,961 fortheArizonaLeagueofCities
and Towns; $4,000 for MAG (Maricopa Association of Governments);$1,000 for ICMA
(International City Manager's Association);and $8,236 for GPEC. $2,280 has been included
for dues for: the Sisters Cities program,IMLA,EMC,ACCA,Chamber of Commerce,GFOA,
and the AZ Finance Officers Association.An additional $3,900 has been included for Human
Resourcereferencematerialsand periodicals,thecosttoupdatethelaw library,stateprocurement
and miscellaneous publications such as BASIC,FLSA Handbook,andThomas Register. Due to
the GPEC dues,this line item has increased from $18,200 to $24,400.
Request $24,400
Travel:
Thislineitemincludestravelexpenditures associatedwithconferencesandworkshopsaswellas
mileage reimbursement fortheuseof personal vehicles.Italso includes expenditures to host visiting
dignitaries and associates.The increase in this line item from $2,000 to $4,000 reflects a rise in the
hosting actives oftheTownsuchastherecentmeetingfortheEast Valley ManagersAssociation held
at a local restaurant.
Request $4,000
Gas &Oil:
This line item includes funds to purchase gas and oil for the Town Manager's car as well as the
administration pick up truck.Due to the increased cost of fuel, this line item has been increased
from $3,000 to $4,000 for these two vehicles.
Request $4,000
2001-2002Budget Town of Fountain Hills -Administration Page7-20
Office Supplies:
\^This sectionincludesa vastarrayofitems ranging fromofficefurnitureand copy paper to the
employee recognition/anniversary program. Some of the larger dollar items included in this
request are: $3,500 for copy paper; $6,500 for employee recognition/anniversary program;
$4,000for fax/copier/printer/postage supplies;$7,500for officesupplies; $1,500 for "Costco"
paper supplies; $2,000 for a volunteer recognitionprogram; and $3,500 for office furniture.
The remaining $9,500includesthefollowingitems:Councilrecognition program, annual holiday
party,monthly water service, laser printer drums, coffee and paper goods,interior signage and
miscellaneous expendituresforcouncil/staffcongratulatory/supportpurposes. Due to staff efforts
made in the area of competitive and prudent purchasing,this line item has been reduced from
$43,500 to $38,000.
Request $38,000
Postage:
The postage line item includes $12,900 for the meter refill;$1,400 for the meter rental fee; and
$2,000for miscellaneous postage.The Town currently expendsanaverageof$1,123permonth
onpostagefor all departments.Areductionfrom$20,300to$16,300isrequested inthis budget.
Request $16,300
Printing:
Printingexpendituresinclude$5,500forforms,requisitions,business licenses, letterhead, business
cards,colorcopiesandtabsforthebudget,etc.;$1,000fortheCAFR;and$900fortheproposed
pamphlet outlining Town services.
Request $7,400
Bank Charges:
This line item is for bank charges associated with insufficient fund checks and annual credit card
fees.Individuals are charged a fee for checks returned to the Town for insufficient funds.
Request $800
2001-2002 Budget Town of Fountain Hills -Administration Page 7-21
Rent Expense:
SinceJuly 1,2000,theTownhaspaid$8.50/square footoranannualrateof$357,000forthe42,000
square footTown Hall complex.Anticipating the finalization ofthe lease,a four-percent increase has
beenincluded inthis budget for rent expense.Beginning July 1,2001,rent will bepaidatarateof
$8.84/square footor$371,280 annually.TheTownisreimbursed approximately $16,848 fromsub
leaseagreements leavingabalanceof$354,432. Thisbudgetincludesaroundedamountof $354,500
for annual rental fees.
Request $354,500
Electricity:
This lineitem,based on actual usage, is for electricity in Buildings A,B and C. Monthlycost forthe
threebuildings canfluctuatebetweenahighofapproximately$12,000toalowof $9,000.Anamount
of$128,000hasbeenincludedfor electricity expense.
Request $128,000
Water/Sewer:
This budget includes $15,000 for water ($11,000) and sewer ($4,000) based on last year's
usage.
Request $15,000
Liability Insurance:
The liability insurancepremiumforfiscalyear 2001-2002willbeapproximately$270,700.Thisisan
increaseof$33,200 or 14percent over last year. The increase is primarily due totheincreasein
rateableexpendituresincludingsalaries and benefits (employee population),repairs&maintenance
costs,supplies&servicescosts,vehiclesand equipment,andmostsignificantly,thenewTownCenter
buildings.
The insurance premium is allocated to the General Fund (65%)and the HURF Fund (35%).
Includedinthisbudgetisanamountof $175,900 tofundtheGeneralFundportionofthepremium
and$1,700formiscellaneousendorsementssuchasnewvehiclesandequipment.
Request $177,600
2001-2002 Budget Town of Fountain Hills -Administration Page7-22
CAPITAL EXPENDITURES:
Capital Outlay -Vehicles:
Request $0
Capital Outlay -Furniture/Equipment:
This budget includes $5,800 fora conference table,onereplacement desk anda portable display unit
thatcanbeusedbyalldepartmentsfor conferences,boothsand/or presentations.Alsoincludedisa
carry forward amountof $68,500 forthe uninterrupted power supply (UPS)projectinBuildingB.
Earlierthis spring,the Council awarded thebidsforthisprojectbutduetothehighdemandforlarge
generators in California,delivery andinstallation will notoccur until after July 1,2001.Approximately
30 percent oftheprojectatacostof $17,160 willbe completed inthe current fiscal year.Thiswill
includeprepworksuchaswiring,layingconduit,andpouringthepad. Thebalanceoftheproject,
includingdeliveryoftheUPS,willbecompletedbyJuly 30,2001.
Request $74,300
Capital Outlay -Improvements -Town Hall/Theater
Thisbudgetincludes atotalof$93,500forproposedcapitalimprovementstoTownHall andthe
^w Theater building.A significant portion of this amount,$54,100,has been budgeted for roof
repairand replacement for Buildings A, B, C and the Theater.Duringthe past year,leaking
problemsoccurred in all buildings,promptingthe facilitiessupervisorto assess all four roofs.
WhileBuildings A and C require minorroof and scupperrepair totaling$16,100, Building B
requires complete replacement estimated to cost $31,000.The Theater requires significant
repairwheretheroofsurfaceispulling away fromthewalls. Thiscostisestimatedat$7,000. It
is possible for the Town to recover approximately $47,100 of the estimated expenditure of
$54,100 ifthepropertyowneraccepts responsibility formajorrepairsas stipulated intheproposed
lease.
Anamountof$11,700 isincludedtosatisfy safety,security,andcodeissues.Thisincludesasecurity
gateintheParksand Recreation Department,emergency lightinginBuildingA,reversingthedoorsto
the Council Chamberper code,replacing theelectric service totheeast parking lot lights,and renovating
the stairs/ramp attherearofBuildingC. Thesteeprampis hazardous,especially whenwet,andthe
sourceofinjurytoatleastone employee.Although temporary measures havebeentakentoreduce
theriskofthis entryway,a permanent solution is proposed inthis budget.
2001-2002 Budget Town of Fountain Hills-Administration Page7-23
^tiMfriym^
The remaining $27,700includes arequestfromlaw enforcement personnel inthe amount of$16,000
fortworowsofcovered parking on the west side ofBuildingB specifically forlawenforcement
vehicles.Boththe Marshals'andSheriffs' vehiclesareequippedwithcomputersthatareadversely
affectedbythesummer sunand heat. The covered parkingforthelawenforcementvehicleswould
helptoprolongthelifeofthis expensiveequipment. Theremaining$11,700includesfunds toprepare
theoldlibraryspaceforuseby theSeniorServices duringtheanticipatedremodel/reconstructionof
theirexistingbuilding. This includesfundstoreplacetheoriginalfloorcovering,replacethedoors,
providepartitionsfor multiple activity areas, and assistwithmoving costs.
Request $93,500
2001-2002Budget Town of Fountain Hills-Administration Page7-24
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ADMINISTRATION
3/31/2001 2000-2001 2000-2001 2001-2002
Year-to-Date Budget Rev.Estimate Budget
SALARIES &BENEFITS:
Wages 458,748 640,900 615,000 662,900
FICA 9,399 13,900 12,300 15,800
Unemployment Insurance 953 1,200 1,000 1,000
Employee's Health Insurance 26,078 39,000 35,900 42,400
Employee's Life Insurance 572 1,100 800 1,100
Employee's Dental Insurance 4,079 5,900 5,500 6,600
Employee's Eye Insurance 1,030 1,900 1,400 1,900
Worker's Compensation Insurance 1,710 4,300 2,000 5,300
Employee's Retirement Fund 45,488 62,500 61,000 64,500
Disability Insurance 2,172 3,900 2,950 3,900
TOTAL T/$550,229 $774,600 ^737,850 $805,400
CONTRACT SERVICES
Accounting Fees 11,875 11,300 12,000 12,800
Professional/Outside Services 62,020 35,900 100,000 79,000
IGA's (School District)32,200 32,200 32,200 50,800
Legal Fees 176,223 255,500 300,000 500,000
Litigation and/or Land Use Profession 229,449 125,000j 300,000 25,000
Jail/Prisoner Fees 28,929 30,000 35,000 40,000
Community Benefit Programs 40,000 40,000 40,000 .*--80,000
Chamber of Commerce 18,329 24,900 24,900 18,500
Civil Defense 1,269 1,500 1,300 1*500
Red Cross Transportation 0 20,600 20,600 s 21,600
Public Transit /RPTA 0 31,400 31,400 33,000
Transfare 20,000
Downtown Partnership 0 25,000 25,000 282,000
Tourism/Marketing 0 0 0 .100,000
McDowell Mtn Preservation 3,506 11,500 5,000 24,500
Drug Rehabilitation Counseling (8,000)66,000 0 47,000
Senior Center Services 31,600 31,600 31,600 34,500
Boys &Girls Club 35,000 35,000 35,000 50,000
TOTAL $662,400 $777,400 $994,000 $1,420,200
REPAIRS &MAINTENANCE:
Vehicle Maintenance 1,277 2,500 2,500 2,500
Building Repairs &Maintenance 34,628 45,600 75,000 47,900
Other Bldg Repairs &Maintenance 16,500 75,500 73,000 7,500
Office Equipment Repairs 10,098 26,200 12,000 16,000
TOTAL $62,503 $149,800 $162,500 $73,900
2001-2002 Budget Town of Fountain Hills -Administration Page 7-25
SUPPLIES &SERVICES:
Advertising 5,933 15,000 10,000 9,000
Conferences 11,450 14,000 14,000 17,500
Education/Training 4,064 12,800 5,000 11,700
Dues &Publications 16,563 18,200 18,200 24,400
GPEC Dues 7,681 0 7,700 0
Travel 2,980 2,000 4,000 4,000
Gas &Oil 924 3,000 2,000 4,000
Office Supplies 30,672 43,500 35,000 38,000
Postage 10,106 20,300 15,000 16,300
Printing 4,258 8,000 5,000 7,400
Bank Charges 1,378 800 1,800 800
Rent Expense 250,063 334,300 330,000 354,500
Electricity 84,177 130,000 130,000 128,000
Water/Sewer 8,747 16,900 12,000 15,000
Liability Insurance 115,741 154,500 154,500 177,600
TOTAL ^^l$^4|737J:4ifffippoo?f^mmmm^*•-—$808,200
CAPITAL EXPENDITURES
Capital Outlay -Vehicles 17,551 20,000 18,000 0
Capital Outl ay-Furniture/Equip 55,280 148,700 75,000 74,300
Capital Improvements-Town Hall 49,601 72,800 50,000 93,500
TOTAL CAPITAL EXPENDITURE :S7$122,432 $241,500 $143,000 $167,800
TOTAL EXPENDITURES $i,952,30i ;\$2,716,600 !$2,781,550 $3,275,500
2001-2002 Budget Town of Fountain Hills -Administration Page 7-26
c
COMMUNITY CENTER
DEPARTMENT DESCRIPTION:
The Fountain Hills Community Center provides rental space for recreational,civic,educational,
commercial and personal events requiring meeting,banquet,seminar,classroom or exhibit space.
The Center staff works with the clients to insure meeting rooms and other areas are clean,
properly set and prepared for clients'usage.License Agreements insure all users comply with
the Policies and Procedures as adopted by the Town of Fountain Hills.
GOALS AND OBJECTIVES:
The new Fountain Hills Community Center is dedicated to serving the residents and community
groups of Fountain Hills in the manner and spirit established by the existing center.Additional
amenities and a variety of usable spaces will provide residents with increased opportunities for
community and personal use than previously available. The new Center will continue to provide
quality space at affordable rates to accommodate the diverse needs of our community.
Additionally,the department will continue to follow and incorporate the goals and objectives
previously established: maintaining asafe and accessible facility; satisfying clients' requirements;
maximizing facility usage.The Center will provide a positive economic stimulustotheTownby
scheduling and booking as many outside groups as possible while continuing to meet the
commitment to the Fountain Hills Community.
SALARIES AND BENEFITS:
Staffing for the new Center will include both full-time and part-time personnel.The full-time
personnel and anticipated hire dates are:
•Department Director -April 2001
•Operations Supervisor -August 13,2001
•Events Coordinator/Marketing Assistant -September 3,2001.
The part-time positions and anticipated hire dates are:
•Administrative Assistant -August 1,2001
•Information Specialist/Volunteer Coordinator -September 3,2001
• Two Operations Workers -September 3,2001
2001-2002 Budget Town of Fountain Hills -Community Center/Town Center Page 8-1
Nia^s*'
The positions will be evaluated during the year with respect to facility operation, marketing
efforts and results,client satisfaction and public relations.
Budget $196,258
REPAIRS AND MAINTENANCE:
Building Repairs and Maintenance:
This line item includes the unanticipated first year repair and maintenance not covered under
warranty such asmodification for additional closets, counters, storage, fixtures, glass replacement
and lock repair.Other items include flag replacement,signage, fire extinguisher and sprinkler
testing,and grease and plaster traps cleaning.
Budget $6,000
Equipment Rental:
Included are rentals of additional tables and chairs,lighting and sound equipment,and other
equipment items not on site.
Budget $2,000
Office Repairs/Maintenance:
This amount is for repairs to equipment such as FAX,printers,copier,and radios.
Budget $4,000
SUPPLIES &SERVICES:
Advertising:
Advertising will be placed in local area publications to announce the opening of the new facility.
Advertising will also be placed with the Chamber,in cooperation with the Chamber Tourism
Committee and the Scottsdale Convention Visitor Bureau.
Budget $ 4,000
Conferences:
This amount is for attendance at the IAAM District Meeting in April as well as an allowance for
staff to attend local meetings and conferences.
Budget $ 2,000
2001-2002 Budget Town of Fountain Hills -Community Center/Town Center Page 8-2
Education/Training:
The staff will attend classes on customer service,public relations,housekeeping,marketing and
other facility related topics as required.
Budget $1,500
Dues/Publications:
This line item covers membership in the IAAM,marketing and convention bureau related
associations and industry-related publications such as Amusement Business.
Budget $ 800
Electricity:
The estimated first year usage is based upon the square footage of the facility.
Budget $76,500
Office Supplies:
In addition to the start-up inventory of office supplies,this also includes purchase of additional
chairs, tables, a/v equipment and other non-capitalized items necessary for facility operation.
Budget $ 40,500
Postage:
This item is for the mailing of Licensee Agreements,general mailings,announcements and other
correspondence.
Budget $ 3,000
Printing:
This amount is for the printing of promotional materials,thank you cards,letterhead,envelopes
and other required forms and documents.
Budget $2,500
Travel:
This item is for the costs associated with attendance at meetings and conferences for food,
lodging and transportation.
Budget $ 2,500
2001-2002 Budget Town of Fountain Hills -Community Center/Town Center Page 8-3
Water/Sewer:
The estimated first year costs are based upon the square footage of the facility.
Budget $ 10,000
Uniforms:
This line item is to provide polo shirts,jackets,etc. for the staff to wear for personnel and
facility identification.
Budget $1,000
CAPITAL OUTLAY -CONSTRUCTION
Capital Outlay -Construction -Site Improvements:
The Phase I and Phase II site packages will be completed in fiscal year 2001-2002,portions of
which will be charged to the Community Center budget and paid from the General Fund. An
amount of $670,000 has been included in this budget for completion of Phase I and Phase II site
improvements. This includes $22,000 for the balance of work in the utility site package and
$648,000 for the package including parking lots, lights, etc. It is possible that Phase II construction
will not meet the level of completion expected by July 1,2001.If this occurs,additional funds
will be requested in the next fiscal year to fulfill the General Fund's obligation to the project.
Request $670,000
2001-2002Budget Town of Fountain Hills -Community Center/Town Center Page8-4
CIVIC/COMMUNITY CENTER 3/31/2001 2000-2001 2000-2001 2001-2002
BudgetYear-to-Date Budget Rev.Estimate
SALARIES &BENEFITS
„
159,920
5,110
298
13,175
270
2,002
330
1,660
12,707
786
196,258
Wages 0 0 13,750
FICA 0 0 200
Unemployment Insurance 0 0 100
Employee's Health Insurance 0 0 400
Employee's Life Insurance 0 0 50
Employee's Dental Insurance 0 0 60
Employee's Eye Insurance 0 0 15
Worker's Compensation Insurance 0 0 35
Employee's Retirement Fund 0 0 1,525
Disability Insurance 0 0 100
TOTAL 0 0 16,235
CONTRACT SERVICES
0000
TOTAL $0 $0 $0 $0
REPAIRS &MAINTENANCE:
6,000
0
2,000
4,000
Bldg.Repairs &Maintenance 0 0 0
Facility Contingency 10,884 63,000 25,000
Equipment Rental
Office Repairs/Maintenance 0 0 0
TOTAL $10,884 $63,000 $25,000 $12,000
SUPPLIES &SERVICES:
4,000
2,000
1,500
800
76,500
40,500
3,000
2,500
0
2,500
10,000
1,000
Advertising
Conferences
Education/Training
Dues/Publications
Electricity 0 0 0
Office Supplies 0 0 0
Postage
Printing
Communications Expense 0 0 0
Travel
Water/Sewer 0 0 0
Uniforms
TOTAL $0 $0 $0 $144,300
CAPITAL EXPENDITURES
Construction Costs 0 500,000 670,000
TOTAL $0 $0 $500,000 $670,000
$10,884
DUE
TOTAL EXPENDITURES $63,000 $541,235 $1,022,558
2001-2002 Budget Town of Fountain Hills -Community Center/Town Center Page 8-5
c
c
c
COMMUNITY CENTER -SAGUARO
GOALS AND OBJECTIVES:
Forovertwenty-fouryears theCommunityCenter hasbeen acommunity amenity,providing a
facilityfor recreational,civic, educational, commercial and personal use. Under the manage
ment of the Civic Association,the efforts of the Property Committee,and the support of the
Town,the goals and objectives of the current facility have been continually met. Through the
first two months of fiscal year 2001-2002,these goals and objectives will continue to include:
maintaining a safe and accessible facility; providing an affordable facility for Fountain Hills
residents; and maximizing the use of the facility. A most important goal has been added this year
andinvolves assisting and supporting a smooth transition of allfunctions to the new Community
Center located in the Town Center. With the anticipated opening of the new center on September
8,2001,a budget has been prepared for the existing facility to provide operational funding for
the interim period. The current manager has agreed to continue her role until such time as the
new building opens.
During the pre-budget discussions,the Council expressed support of allowing the Community
Theater to use the old Community Center to expand their operations.Until an agreement with the
Theater is prepared and finalized,funds have been budgeted for repairs,maintenance,and ser
vices for the building.
CONTRACT SERVICES:
Thisbudgetincludesanamountof$10,300 tocontinue themanagementagreementwiththeCivic
Association for a period of three months. This will supply management services through the end
of September and provide coverage during the transition period.
Request $10,300
REPAIRS &MAINTENANCE:
Building Repairs &Maintenance:
This budget includes $2,300 for interim landscaping,cleaning and pest control services through
September.An additional amount of $7,500 has been included for miscellaneous repairs and
maintenance for the building,parking lot and exterior lights.Significant repairs were needed on
the sewer lines this past fiscal year. As the building ages, more of the original infrastructure
requires major repair and/or replacement.
Request $9,800
2001-2002Budget Town of Fountain Hills -Community Center (Saguaro)Page 9-1
SUPPLIES &SERVICES:
Monthly costs incurred for the basic operation of the building are based on actual usage and
budgeted as follows: $6,000 for electricity; and $1,000 for water and sewer.
Request $7,000
CAPITAL EXPENDITURES:
Capital Outlay -Furniture/Equipment:
Request $0
Capital Outlay -Improvements:
Request $0
2001-2002 Budget Town of Fountain Hills -Community Center (Saguaro)Page 9-2
COMMUNITY CENTER
CONTRACT SERVICES
Management Fees 30,855 41,140 41,140 10,300
TOTAL •'.•$30,855 •$41,140 $10,300
REPAIRS &MAINTENANCE:
Bldg.Repairs &Maintenance 8,801 14,300 10,000 9,800'
Office Repairs/Maintenance 590 850 850 ..:•' ."',.0
_
TOTAL $9,391 :ik9M>i ;-;s,cco
SUPPLIES &SERVICES:
Electricity 4,468 6,000 6,000 6,000
Office Supplies 46 200 100 0
Communications Expense 0 0 0 0
Water/Sewer 674 2,500 1,000 1,000
TOTAL $5,188 $7,100 $7,000
CAPITAL EXPENDITURES
Capital Outlay-Furniture /Equipment 0 1,500 0 Hl^H^
TOTAL
"$45,434
$1,500
r
-$0
L •
TOTAL EXPENDITURES $66,490 $59,090 $27,100
2001-2002 Budget Town of Fountain Hills -Community Center (Saguaro)Page 9-3
c
LIBRARY/MUSEUM
MISSION STATEMENT:
The mission of this department is the successful opening and operation of the new Library/
Museum facility approved by the Fountain Hills voters on May 18, 1999, and to provide the
community with afull-service,state-of-the-art library and adestination museum thatprovides a
comprehensive history of Fountain Hills and the surrounding Verde River Valley.
DEPARTMENT DESCRIPTION:
This department is a multifunctional facility, owned and maintained by the Town and operated
through Council-approved agreements with the Maricopa County Library District and the Fountain
Hills Historical Society. While it does not have dedicated in-house staff, its part-time staff
includes the town manager, director of administration/town clerk, facilities supervisor and other
Townpersonnel as needed. Staffing for the Library/Museum is provided by Maricopa County
and the Historical Society.All maintenance is provided through the facilities division of the
administration department.
FISCAL YEAR 2000-2001 ACCOMPLISHMENTS:
• Worked with the County Library District to coordinate their operating budget schedule with
the opening of the new facility.
•Established a new IGA with the County for library operations and services.
•Initiated negotiations for an agreement with the Historical Society for museum operations
and services.
FISCAL YEAR 2001-2002 OBJECTIVES:
• PlanforajointgrandopeningceremonywiththecommunitycenterandprepareforaSeptember
8,2001,opening.
•Administer the agreements with Maricopa County and the Historical Society to assist the two
organizations to provide the community with the highest level of service possible.
•Implement the maintenance plan prepared by the facilities supervisor.
•Coordinate the participation of all users in the final design of the courtyard.
PERFORMANCE STANDARDS:
•Respond to citizen inquiries the days they are received.
•Provide appropriate support to the Maricopa County Library District and the Fountain Hills
2001-2002 Budget Town of Fountain Hills -Library/Museum Construction Page 10-1
Historical Society.
• Insure that the facility is well maintained for optimum community use.
REPAIRS &MAINTENANCE:
Building Repairs &Maintenance:
While many of the fixtures and equipment will be under warranty the first year, an amount of
$6,600 hasbeen included for flags; annual fire sprinkler system and fire extinguisher inspections;
electrical,plumbingandHVACmaintenance;trash andpestcontrolservices;maintenancesupplies,
etc.
Request $6,600
SUPPLIES AND SERVICES:
Electricity:
Although there is no history to establish a level of funding for electrical usage,amounts have
been calculated based on engineering estimates and square footages.
Request $53,600
Supplies:
An amount of $2,800 has been included for custodial supplies,paper goods,sanitation,liners,
and floor care.
Request $2,800
Water/Sewer:
A first year estimate has been calculated based on current commercial rates and comparable
usages.
Request $7,000
CAPITAL EXPENDITURES:
Capital Outlay -Equipment:
Request $0
Capital Outlay -Construction
Request $0
2001-2002 Budget Town of Fountain Hills -Library/Museum Construction Page 10-2
w
LIBRARY/MUSEUM 3/31/01 2000-2001 2000-2001 2001-2002
BudgetYear-to-Date Budget Rev.Estimate
CONTRACT SERVICES
$0,TOTAL SLtP^$0 RMS $o
REPAIRS &MAINTENANCE:
6,600Bldg. Repairs &Maintenance 0 0 0
TOTAL $0 $0 $0 $6,600
SUPPLIES &SERVICES:
53,600
2,800
7,000
Electricity 0 0 0
Supplies 0 0 0
Water/Sewer 0 0 0
TOTAL $0 $0 •i-$o $63,400
CAPITAL EXPENDITURES
••HBBBilCapitalExp.-Improvements 0 0 0
TOTAL $0 $0 $0 $0
c u '•
;$7o,oooTOTALEXPENDITURES$0 $0 $0
2001-2002 Budget Town of Fountain Hills -Library/Museum Construction Page 10-3
LIBRARY/MUSEUM CONSTRUCTION
MISSION STATEMENT:
Themissionofthisdepartmentis thesuccessfulcompletionofthenewLibrary/Museumfacility
approved by the Fountain Hills voters on May 18,1999.
DEPARTMENT DESCRIPTION:
Since the purpose of this department is to complete the Library/Museum,it is anticipated that
fiscal year 2001-2002 will be the final year it is included in the budget. Its part-time staff
includes the town manager,director of administration/town clerk, town engineer, and otherTown
personnelasneeded. The departmentsupportstheeffortsoftheMaricopa CountyLibraryDistrict
and the Fountain Hills Historical Society in the completion of the facility.The Town's architect
continues to provide construction administration services through the completion ofPhase II site
work including parking lots,sidewalks,lighting,and landscaping.
FISCAL YEAR 2000-2001 ACCOMPLISHMENTS:
•Constructed the project in conjunction with the Community Center to maximize savings to
both projects.
•Monitored the project's progress and kept the Council apprised accordingly.
•Bid the Phase I and Phase II site packages.
•Processed and purchased items included in the Phase III FF&E (furniture,fixture and
equipment)package.
FISCAL YEAR 2001-2002 OBJECTIVES:
•Complete the construction of the Phase II site package.
•Complete the project and insure that it is ready for a September 8,2001,opening.
PERFORMANCE STANDARDS:
•Respond to citizen inquiries the days they are received.
•Provide appropriate support to the Maricopa County Library District and the Fountain Hills
Historical Society as the building reaches completion.
•Maintain the same level of sensitivity to the surrounding neighborhood while construction is
being completed.
2001-2002 Budget Town of Fountain Hills -Library/Museum Construction Page 10-4
c
CAPITAL EXPENDITURES:
Capital Outlay -Equipment:
In the spring of 2001,the Council approved arequest made by theHistorical Society for $210,000
to be used for displays and improvements in the new museum. An amount of $210,000 has been
included in this budget for these improvements.Also included is $90,000 for the remaining
furniture,fixtures,and equipment for the library.
Request $300,000
Capital Expenditures -Construction:
A portion of the Phase II site work including parking lots,sidewalks,landscaping,and lighting
will be constructed with a portion of the $3.7 million bond proceeds approved by the voters at
the May 18,1999,election.On May 17,2001,the Council awarded the bid for the Phase II
improvementsintheamountof$1,797,000. Ofthisamount,$995,000isincludedinthisbudget
for the improvements associated with the Library/Museum.
The Phase I utility site work will be completed in fiscal year 2001-2002.An amount of $127,500
has been included for construction,contract administration,and contingency.
Request $1,422,500
2001-2002 Budget Town of Fountain Hills -Library/Museum Construction Page 10-5
c
CAPITAL PROJECTS -LIBRARY/MUSEUM 1
2000-2001 2000-2001 2001-2002
Budget Rev.Estimate Budget
REVENUE:
Bond Proceeds 0 0 0
Carryforward 3,500,000 3,500,000 •1,422,500
TOTAL REVENUES 3,500,000 3,500,000 ;1,422,500
EXPENDITURES:
Capital -Equipment 0 0 300.000
Capital -Construction 3,500,000 2,078,000 1,122,500
TOTAL EXPENDITURES 3,500,000 2,078,000 1,422,500
2001-2002 Budget Town of Fountain Hills -Library/Museum Construction Page 10-6
KIWANIS BUILDING/SENIOR CENTER
GOALS AND OBJECTIVES:
In 1994, the Town of Fountain Hills assumed ownership of the property commonly known as the
Kiwanis Building and entered into a lease/management agreement with the Sunset Kiwanis.The
agreement assigned all management,maintenance,and repair responsibilities for the facility to
the Sunset Kiwanis.Although publicly available as a rental facility, the building was used
primarily by the Kiwanis.
In 1998,the lease/management agreement was amended to maximize the usability of the building
and provide an amenity for senior citizens. The Town assumed responsibility for all major
maintenance and repair of the building,the contents and mechanical fixtures,and all utilities.
The Kiwanis retained responsibility for scheduling and for daily maintenance and cleaning.
Funds were raised and matched by the Town to remodel the building,providing office and
activity space for Home Delivered Meals,the Red Cross,the Boys and Girls Club and Senior
Services.Over the last three years, the building has become the vibrant hub of senior programs
and activities in the community.The 67 percent increase in the participation rate over last year
indicates that many of the Town's 7,049 seniors are taking advantage of the activities,services,
(and programs provided by the Senior Services at the facility.
One of the priorities identified by the Council for fiscal year 2001-2002 includes improving and
expanding the facility used by the seniors.This budget includes two possible scenarios to
achieve that goal.
CONTRACT SERVICES:
The Sunset Kiwanis schedules the building when not in use by the Senior Services and Boys and
Girls Club.They participate in the cleaning costs with the other building users. With the in
creased senior activities and programs,there are few outside rentals.
REPAIRS &MAINTENANCE:
Although this may be a year of transition for the Kiwanis Building/Senior Center,a standard
budget has been prepared to provide funding for interim repairs and maintenance of the building.
2001-2002 Budget Town of Fountain Hills -Kiwanis Building Page 11-1
Sq^siii/
C
Building Repairs &Maintenance:
Based onlast year's experience, anamount of$2,000 has been included inthis budgetforroutine
repairs and maintenance expenses including exterminating and pest control;heating/cooling re
pair and maintenance; roof maintenance and repair; miscellaneous repairs and maintenance for
the parking lot and exterior lights. The Town's facilities operations supervisor oversees the
repairs and maintenance of the building to insure a level of standard for the Town-owned facil
ity. Outside landscaping maintenance is included in the Public Worksbudget.
Request $2,000
SUPPLIES &SERVICES:
Electricity:
Anincreasedamountof$3,800($3,000lastyear)hasbeenbudgetedforthebuilding'selectrical
costs based on actual usage.
Request $3,800
Supplies:
Anamountof $1,600 hasbeenincluded forfour additionalrolling tables touseinthenorthroom
of the building. These tables fold accordion style and are on rollers, making them veryeasy for
the seniors to set up and take down.
Request $1,600
Water/Sewer:
An amountof $1,200 hasbeen budgeted for water and sewerexpense based on actualusage.
Request $1,200
CAPITAL EXPENDITURES:
Capital Expenditures -Improvements:
Due to the significant increase in the activities and usage of the Senior Center,Senior Services
formed a committee to study and assess the future space needs of the facility. The existing
building is approximately 3,800 square feet consisting of a subdivideable activity room, akitchen,
four offices (one very small),three individual restrooms and a storage garage.The offices are
used by the Senior Services,the Boys and Girls Club,the Sunset Kiwanis,the VFW and the Red
Cross.The committee's original request included a 2,000 square foot addition on the east side
of the building that could be subdivided into three separate areas and used for aerobics,line-
dancing,classrooms,meeting rooms and a dining/dancing area.Adding 2,000 square feet of
space would significantly change the building,requiring that the existing building be brought up
2001-2002 Budget Town of Fountain Hills -Kiwanis Building Page 11-2
to code. With that in mind, the committee identified desired space uses for the existing building
including: 200 square foot classroom;400 square foot art room with sink; 280 square foot
director's office with conference area; 144 square foot assistant director's office/reception area;
400 square foot secured computer room; 100 square foot office for Home Delivered Meals;
library area; 168square foot social service office for griefcounseling, tax preparation, caregiver
support,etc.; and additional restroom facilities.
Based on these space needs, the architect prepared a conceptual plan for budgetary purposes
including a 2,300 square foot addition,interior demolition and renovation of the existing space,
site work, and associated costs. The remodel and addition option would cost approximately
$415,000 and provide the seniors with 6,100 square feet of space. Some parking spaces would
be lost to the new addition but tentative arrangements have been made with the Sanitary District
to park/store the large Kiwanis trailers on District property. A few spaces could be recovered
on the northeast corner of the property, but due to the siting of the building on the property, a
significant amount of space is lost to the current circulation pattern.
For the sake of comparison,the architect was asked to estimate the cost to replace the building,
re-citing the footprint to maximize the existing property.The estimated cost to construct a new
5,250squarefootstructureis$472,000. Althoughsomewhatsmallerthantheremodeledoption,
the new facility would benefit from an economy of space that is more difficult to achieve when
remodeling existing space. An additional $123,000 would be necessary for demolition, site
work and associated costs increasing the total of the new construction option to $595,000.
There are a number of issues with the existing building that need to be considered when review
ing the options.A preliminary safety assessment of the structure revealed electrical overloads
due to increased activities and occupancy,causing the electrical demands to exceed the original
design.Many of the wired circuits are undersized and carry heavy loads.The existing sub-
panels will not support any additional amperage demands.Over the years,additions have been
made to the original building,creating uneven floor conditions where the connections were
made.The existing air conditioning was placed in service in phases as square footage was
added,creating voids with poor coverage and causing higher than normal energy use.There is
wasted space in both the interior and exterior areas of the building that will be difficult to
remedy through the remodeling process.
2001-2002 Budget Town of Fountain Hills -Kiwanis Building Page 11-3
Provisions have been made in the Administration budget to provide temporary space for the Senior
\%m/-Services and all other users in the old library space in Building C.If the Council approves either one
of the facility improvement options, the building will be vacated to facilitate the remodel and/or
construction process.Althoughthereareseveral additional benefitswithoptiontwo,total replacement,
option oneinthe amount of $415,000 hasbeen included inthisbudgetfor discussion purposes.Ifthe
Councilapproveseitheroption,staffwillcoordinatethedesignprocesswiththearchitectandallusers
ofthebuildingtoinsuremaximizationofinteriorandexteriorspacesandsatisfytheneedsofall involved.
Aletterfrom theSenior Services president supportingreplacement oftheexistingspacecan befound
in Appendix K.
AttheJune 26thbudget meeting, theTownCouncil approved an amount of $500,000 for anew
facility.
Request $500,000
2001-2002 Budget Town of Fountain Hills -Kiwanis Building Page 11-4
KIWANIS/SENIOR CENTER 3/3172001 2000-2001 2000-2001 2001-2002
Year-to-Date Budget Rev.Estimate Budget
CONTRACT SERVICES
TOTAL $0 $0 $0 $0
REPAIRS &MAINTENANCE:
Bldg. Repairs & Maintenance 850 8,700 1,500 2.000
TOTAL $850 $8,700 $1,500 $2,000
SUPPLIES &SERVICES:
Electricity 2,638 3,000 4,000 3,800
Supplies 0 350 350 1,600
Water/Sewer 839 1,000 1,200 1,200
TOTAL $3,477 $430 $5,550 $6,600
CAPITAL EXPENDITURES
Capital Exp.-Improvements
4,094 0 4,100 500,000
TOTAL $4,094 $0 $4,100 $500,000
J '
TOTAL EXPENDITURES $$421 $13,050 $11,150 $508,600
2001-2002 Budget Town of Fountain Hills -Kiwanis Building Page 11-5
MAYOR AND TOWN COUNCIL
GOALS AND OBJECTIVES:
Expenditures appearingintheMayor andTownCouncil budgetsupport thegoalsand objectives
whichinclude:maximizingthepublic accessto Council meetings; providingfundingformunici
palelections;enhancingconstituentcommunication; compensating andequippingtheMayorand
Town Council with the tools necessary to do their jobs;and promoting communication and
awareness of the Mayor, Town Council and Town with other jurisdictions.
SALARIES &BENEFITS;
Included in this line item are Council salaries and FICA expense. The Mayor's salary is $600
per month and Council salaries are $400 per month.
Request $39,460
SUPPLIES &SERVICES:
Election Expense:
In fiscal year 2001-2002 funds have been budgeted for municipal elections in March and May,
2002, to elect the mayor and three council members.These elections have been budgeted asnon-
C consolidated elections at a cost of $14,000 each.Historical experience has proven that bond,
A J.
referendum,and initiative elections are always a possibility so funds are included in every
budget for special election expense.In fiscal year 2001-2002,funds for one consolidated spe
cial election have been included in the amount of $8,000. If a special election were held in
November,it could be consolidated with the Sanitary District,reducing the cost.
Request $36,000
Advertising Expense:
Throughout the year, there are opportunities for the Mayor and Council to meet other dignitaries,
attend functions where they represent the Town,host activities and welcome special guests to the
community. This line item provides funds to support these activities. Budgeted at $9,000 last
year, the Mayor has requested an increase to $10,000 to upgrade the commemorative items
shared with visiting dignitaries.These funds are also used to display and promote Fountain
Hills at the annual Arizona League of Cities and Towns conference in the Fall.An additional
amount of $1,000 has been included for any ads and/or notices the Council may want to place in
the newspaper.
Request $11,000
2001-2002 Budget Town of Fountain Hills -Mayor and Town Council Page 12-1
Conferences:
Although the cost for the Council to attend the annual League Conference is included in the
administration budget,theremaybeotherconference opportunities throughouttheyearthatareof
interesttoCouncil members.Anamountof$1,000hasbeenincludedforany conferences and/or
workshops the Council members may want to attend.
Request $1,000
Dues &Publications:
Anamountof$200hasbeenincludedinthisbudgetforanypublicationsandliteratureCouncil
members may find helpful in performing their official functions.
Request $200
Community Outreach:
The Mayor wishes to continue the efforts to enhance the public's access to local government
through the "Mayor's Chat"program initiated in fiscal year 1998-1999.An amount of $500 has
been included for advertising costs and refreshments.
Request $500
Office Supplies:
Includedinthislineitemisanamountof$2,000forofficesupplies,businesscards,printingand
miscellaneous items needed by the Council throughout the budget year.$500 has been included
for new council portraits,if needed. An amount of $1,000 has been included for small office
items,recognition items,refreshments,etc.
Request $3,500
Travel:
This line item includes $2,000 for travel expenditures associated with any conferences that
Council members may choose to attend as well as mileage reimbursement for the use of personal
vehicles used for Town business.It also includes expenditures made to host visiting elected
officials and associates and for executive session meals.
The Mayor has expressed the desire to expand the Sister City program in Fountain Hills and this
budgetincludes an amount of$7,000 topursue that goal. This includes $5,000 to hostthe annual
statewide Sister City meeting inFountain Hills and $2,000 to allow the Mayor to pursue asister
cityinGermany. The Mayor hassuggested including funds inthe amount of$2,500 tosponsora
Fountain Hills student's visit to Kasterlee,the Town's current Sister City.These funds would be
2001-2002 Budget Town of Fountain Hills -Mayor and Town Council Page 12-2
reimbursed by revenues received from the Town's co-sponsorship of the October FamilyFest
planned in the fall.
The Mayor wishes to accompany members of the Mayor's Youth Council to the annual Youth
Conference at the National League of Cities and Towns. An amount of $1,500 has been included
for this trip.
Request $13,000
2001-2002 Budget Town of Fountain Hills -Mayor and Town Council Page12-3
TOWN COUNCIL
3/31/01 2000-2001 2000-2001 2001-2002
Year-to-Date Budget Rev.Estimate Budget
SALARIES &BENEFITS
Wages 26,200 36,000 36,000 36,000
Employer Taxes 2,254 3,460 3,460 3,460
TOTAL $28,454 $39,460 #^$39,460 #•$39,460
SUPPLIES &SERVICES:
Election Expense 7,845 25,500 8,000 36,000
Advertising 6,029 10,000 7,500 11,000
Conferences 0 1,500 0 1,000
Dues &Publications 48 750 100 200
Community Outreach 0 1,000 250 500
Office Supplies/Portraits 2,616 3,500 3,500 3,500
Travel 746 3,000 1,000 13,000
«17 ?<M tLAC ?cn <7J435ft
_
CAPITAL EXPENDITURES
Capital Outlay 0 0 0
,v;........q
.
TOTAL CAPITAL EXPENDITURES $0 $0 $0 $0
1 II II II
TOTAL EXPENDITURES $45,738 $84,710 $59,810 $104,660
2001-2002 Budget Town of Fountain Hills -Mayor and Town Council Page 12-4
c
Dawn Aliory de Hernandez
Court Services Specialist II
MAGISTRATE COURT
Stuart J.Shoob
Presiding Judge
Pat Dunn
Court Administrator
Karen Maisch
Court Services Specialist I
Terry Adelhelm
Court Collection Specialist I
Lisa Acosta
Court Services Specialist I
MISSION STATEMENT:
The Town Court is committed to providing excellent service to the residents and visitors of
Fountain Hills through swift and impartial justice,balanced with ethics and education.The court
strives to act as a model for public trust and confidence in the justice system.
DEPARTMENT DESCRIPTION:
The court must remain knowledgeable of and compliant with constantly changing laws, rules of
procedure,and surcharges assessed on fines.The court must comply with federal,state and
local regulations pertaining to victims rights,domestic violence legislation,driving under the
Influence laws, record disposition, andfingerprinting, ADA, and minimum accounting standards.
The court has jurisdiction over civil traffic,criminal traffic,and misdemeanor violations of
Arizona Revised Statutes and Town of Fountain Hills Codes and Ordinances.The judge presides
over juvenile violations per A.R.S.§8-323 and has authority to issue search warrants,orders of
protection and injunctions prohibiting harassment.
FISCAL YEAR 2000-2001 ACCOMPLISHMENTS:
An operational review of the Court was done by the Supreme Court in December 2000.The
outcome was very positive.As a result,the Supreme Court has requested that the Fountain
Hills court share its processes and procedures with other courts of similar size.
The court participated in the Tax Intercept Program that intercepts and collects state income
taxrefunds.Through this program approximately $1,000 has been collected from tax returns
of defendants who owed the court money.
The addition of a new work area and a restroom was successfully completed.
The court has filed 4,716 cases as of April 30, 2001 for this fiscal year.This compares with
2001-2002 Budget Town of Fountain Hills -Magistrate Court Page 13-1
c
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4,930 filings for the same period last fiscal year.The court staff terminated 5,032 cases as of
April 30,2001 during this fiscal year. The terminations as of April 30, 2000 were 4,948.
• Court staffcompleted atotal of 118 hours of continuing education relatedtocourtprocesses
and procedures as well as other business practices.
• The court acquired report writing software from the Superior Court that will allow staff to
create management reports,improving record integrity.
FISCAL YEAR 2001-2002 OBJECTIVES:
• Complete aremodel ofthe staff work area. Although additional needed space isnotcurrently
available,a remodel of existing space should temporarily relieve the situation.
•Continue to utilize the Tax Intercept Program to intercept and collect state income tax refunds
of defendants who fail to meet their monetary obligations to the court.Expand the use of the
program to include criminal fines and restitution.
•Complete cross training of all staff to ensure the smooth continued operation of the court at
all times.
PERFORMANCE STANDARDS:
• The courtmaintains itsinstitutionalintegrity,operating asone of thethreebranches ofgovernment,
by assuming responsibility for the control and accountability for its operations.The court will
be perceived by the users of the justice system to be accessible, to function expeditiously and
fairly, to be accountable for its actions,and not unduly influenced by other components of
government.The court will have procedures and processes that the public understands and
relies upon as part of an effective judicial system.
• The court,having adopted standards for expeditious case management,will continue to insure
compliance with the time requirements established for all matters.
•The court will insure that all court procedures adhere to the constitutional,statutory, town code,
case precedent, court rules, and other authoritative guidelines. The court will give individual
attention to cases,deciding like cases fairly and equitably upon legally relevant factors.
•Court facilities shall be safe,accessible,and reasonably convenient for all users of the Town
Court.Accommodations will be made to insure that all who appear before the court are able to
participate without undue hardship or inconvenience, and that every effort will be made to
simplify access to the court system.
2001-2002 Budget Town of Fountain Hills -Magistrate Court Page 13-2
Xjjjggj^in'
c
PERSONNEL SERVICES:
The court is presided over by one presiding judge and pro tern judges who serve as needed.
Staff consists of one court administrator,one court services specialist II, two court services
specialistsI andonecourtcollectionspecialistI. Adeputy marshal,fromtheMarshalsDepartment
is assigned to the court to function as constable,bailiff,court security,collection officer, and
warrant officer.
REQUESTED POSITIONS:
None at this time.
SPACE NEEDS:
The court is planning to remodel existing office space to better accommodate the needs of the
staff.
CONTRACT SERVICES:
Legal Fees for Interpreters & Pro TernJudges:
The court provides access to all persons,regardless of their method of communication.While
the court currently has a bilingual staff member,there are times when a language other than
Spanish is required and an interpreter must be obtained and paid. Pro tern judges serve at the
direction of the presiding judge when a conflict or absence occurs.
Request $6,000
Intergovernmental Agreements:
The Court has a contract with the Supreme Court for the use and maintenance of five ACAP
computers withFACTS software and one network printer. The annual lease and maintenance fee
is $500 per device, for a total of $2,500.
Request $2,500
REPAIRS &MAINTENANCE:
Office Equipment Repairs &Maintenance Contracts:
The amount requested covers any office equipment repairs needed that are not covered bycurrent
maintenance contracts,as well as the annual maintenance agreement for the copier. An amount of
$900 is included for copier supplies.
Request $1,200
2001-2002 Budget Town of Fountain Hills -Magistrate Court Page 13-3
SUPPLIES AND SERVICE:
Advertising/Signage:
The court will incur significant costs to adequately post jobs during the recruitment process.
There will be some signage needed for the same purpose.
Request $400
Conferences:
Thecourtrequests $1,000for conferences necessary for staffto complete the mandatory continuing
education. Conference attendance ismandatoryon anannual basisforpresidingjudges tolearn
about new laws and to complete ongoing education as required.
Request $1,000
Continuing Education:
Courtstaffisrequired tocomplete aminimum ofsixteen hours ofongoingeducation in abalanced
formatto fulfill ethical customer service,computer information, andother judicial requirements.
Request $1,000
Dues &Publications:
The court uses the Cole's Directory,a reverse directory to locate address and phone numbers,at
anannualcost of $300. The legislative updates and reprinting of A.R.S. volumesis anticipated
tobe $2,000. The cost to obtain information through Credit Data Southwest is $5.00 per month,
and each social security number entered to obtain locating information is $ .95.Addresses can
be located for an additional cost.The aggressive collection efforts used by the court collection
unitrequirethese services. Annualduesforcourt association membership are$100. The amount
of $200 has been budgeted for miscellaneous publication costs.
Request $3,000
Office Supplies:
The court has a fax machine,two printers and one copier that require toner cartridges that cost
approximately $1,200 peryearto maintain.Miscellaneoussuppliesandsmallequipmentpurchases
are anticipated to be $2,400.
Request $5,200
2001-2002 Budget Town of Fountain Hills -Magistrate Court Page 13-4
Printing:
K^y The court prints many forms on NCR paper for convenience and speed. The increased caseload
has impacted the number of forms needed.
Request $2,200
Communication Expense:
Thecourtwillrequestoneadditionaltelephonelineandonetelephonewithvoicemail.Acomputer
network link will also be necessary for the one additional ACAP computer requested. The court
has one cellular phone.
Request $250
Travel Expense:
Travel costs are incurred for training, education, and attendance at conferences and mandatory
meetings.
Request $600
Bank Charges:
Charges are incurred for printing checks and deposit slips for the Bond Trust Account.Bank
K^,charges are also incurred for the use of MasterCard and VISA transactions.As the court's
collection efforts increase,more individuals are choosing to pay by credit card.The increased
revenue also produces increased bank charges.
Request $2,500
Accounting Fees:
Every three years the court is required by the Supreme Court to have an audit conducted by an
outside auditor and an amount of $2,000 is included for this purpose.
Request $2,000
Local JCEF Expenditures:
Local JCEF funds are monies previously collected by the court from time payment and filing fees
and retained in a separate fund,to be expended only upon the written approval of the
Administrative Offices of the Supreme Court.
Request $0
2001-2002 Budget Town of Fountain Hills -Magistrate Court Page 13-5
CCEF Expenditures:
The court is planning to upgrade staff workstations to provide court staff with more useful and
efficientspacesto do their work. Some staff do not have enough room to work efficientlyor to
accommodate the files and equipment needed for their job. The court will use CCEF funds to
pay for the new workstations with no cost to the Town.
Request $6,000
CAPITAL EXPENDITURES:
The Courtisplanningtoremodel existing office spaceto makemoreefficient useofthearea. As
partoftheremodelingproject,asink/kitchenareawillbemovedfromthemiddleoftheexisting
office to the conference room behind the Council Chambers/Courtroom.The addition of a kitchen
area to the conference room will not affect the use of the room and should enhance its usefulness
as ameeting room for both Town Council and jurors.
Request $7,000
2001-2002 Budget Town ofFountainHills-Magistrate Court Page 13-6
MAGISTRATE COURT U U L
3/31/01 2000-2001 2000-2001 2001-2002
BudgetYear-to-Date Budget Rev.Estimate
SALARIES &BENEFITS
.-..,./233,900
3,440
300
20,440
540
2,780
660
410
25,730
1,600
Wages 159,218 222,100 214,000
FICA 2,529 4,570 3,300
Unemployment Insurance 485 490 550
Employee's Health Insurance 10,783 16,300 15,350
Employee's Life Insurance 303 450 400
Employee's Dental Insurance 1,590 2,880 2,200
Employee's Eye Insurance 371 680 525
Worker's Compensation Insurance 296 1,010 300
Employee's Retirement Fund 17,038 22,120 22,900
Disability Insurance 935 1,370 1,260
1
TOTAL i.,^193,548 $271,970 $260,785 $289,800
CONTRACT SERVICES
2,000
0
6,000
,2,500
Accounting Fees 0 0 0
Outside Professional Fees 0 0 0
Interpreters/Pro-Tem Judge 4,135 3,500 6,000
Intergovernmental Agreements 4,150 5,300 5,300
TOTAL $8,285 $8,800 $11,300 $10,500
REPAIRS &MAINTENANCE:
__1,200
$1,200
Office Equipment Repairs 456 1,200 500
TOTAL $456 $1,200 $500
SUPPLIES &SERVICES:
400
1,000
1,000
3,000
5,200
2,200
250
600
2,500
0
6,000
Advertising/Signage 326 400 400
Conferences 475 1,000 1,000
Education/Training 169 1,000 500
Fees &Publications 2,764 4,000 3,000
Office Supplies 3,550 5,000 3,600
Printing 2,165 2,000 2,200
Communication Expense 97 250 125
Travel 234 1,000 500
Bank Charges 1,794 2,500 2,500
Local JCEF Expenditures 0 0 0
Local CCEF Expenditures 4,566 6,000 4,600
TOTAL VHII:$16,140 $23,150 $18,425 Hill;:$22,150
HM8I7.000
CAPITAL EXPENDITURES
Capital Outlay -Furniture/Equipment 0 1,000 0
TOTAL CAPITAL EXPENDITURES $0 $1,000 $0
1
,$7,000
$330,650
D D
TOTAL EXPENDITURES $218,429 $306,120 $291,010
2001-2002 Budget Town of Fountain Hills -Magistrate Court Page 13-7
BUILDING SAFETY
Jeffrey Valder
Director of Community Development
Patrick Davis
Chief Building Official
Dale McKendrick
Senior Building Inspector
Jason Lindsay
Building Inspector
Michael Peters
Building Inspector
Diane Navigato
BuildingSafety Clerk
Michael Stevens
Plans Examiner
Jeffrey Sterling
Plans Examiner
Lari Bratcher
Building Permit Technician
MISSION STATEMENT:
The Building Safety Department is dedicated to providing the highest quality construction
permitting;plan review, and building inspection services in a responsive and friendly manner.
DEPARTMENT DESCRIPTION:
TheBuilding Safety Department processes applications forpermits toconstruct buildings, fences,
pools, and any other structures. The department serves as a receiving and processing center for
interdepartmental review of these plans. The department's review and inspection staff includes
a building official; a certified, residential plans examiner;a plans examiner/certified building
inspector; andthree certified buildinginspectors to assurecompliance with the adoptedbuilding
codes of the Town. The Building Safety Department also issues numerous reports concerning
building activity to other public agencies.
FISCAL YEAR 2000 -2001 ACCOMPLISHMENTS:
In the first ten months of fiscal year 2000-2001, the Building Safety Department accomplished
the following:
•Reviewed 1,024 building plans and permit applications.
•Performed 15,400 commercial and residential building inspections.
•Provided technical assistance in the design and construction of the library,museum and
community center project.
•Continued scanning of archived site plans into electronic format.
•Maintained an automated building permit system to better enhance customer service and
reduce paper work.
2001-2002 Budget Town of Fountain Hills -Building Safety Page 14-1
FISCAL YEAR 2001 -2002 OBJECTIVES:
• Provide staffeducational opportunitiestobest servethecommunity with the highest levelof
expertise in the building safety field.
• Providehighlytrainedandqualifiedteamofplanexaminers,buildinginspectorsandbuilding
permit technicians.
• Provide the department with the latest electronic information storage and retrieval system.
• Reduce the massive storage facilities presently utilized by the department.
•Present a more professional image to our customers.
•Maintain high workplace safety standards in the field and in the office.
PERFORMANCE STANDARDS:
•Perform first review plan reviews within 10 working days, and subsequent plan reviews in 5
working days.
•Identify all plan review concerns in the first review.
•Perform all requested inspections within 24 hours.
• Provide a customer friendly environment for citizens to access the services ofthe department
and process the needed applications.
•Continue to have building permits and site plans of all building permits over one year old
scanned and stored on compact discs.
•Respond to all citizens inquires within the same working day.
PERSONNEL SERVICES:
In fiscal year 2000-2001 the Building Safety Department was a nine-person department.There
was a chief building official,three building inspectors,two plans examiners and three counter
personnel.The department proposes to eliminate one building safety clerk,due to an expected
reduction in building permit activity in fiscal year 2001-2002.However,the department is
expecting several significant commercial developments to be under construction in fiscal year
2001-2002 that will require inspection services.A continuation of already-permitted residential
construction is also expected.The department is also reducing the amount of funding for
professional fees compared to last year. The expertise of the entire department is increasing
through retention of its skilled staff and continued education and cross training.
In addition tomore complex custom home,multi-family and institutional developments anticipated
to be under construction in fiscal year 2001-2002,several large commercial developments are
expected to be under construction in fiscal year 2001-2002.They include:
•Commercial and multi-family developments in Town Center I, II and III.
2001-2002 Budget Town of Fountain Hills -Building Safety Page 14-2
\s^^y
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•The Target Center project.
• The commercial development atEagle Mountain Parkway and Shea Boulevard.
•The Plaza Fountainside development Phase II.
•Continued development in Plat 208.
•The Hilton Hotel.
PROFESSIONAL FEES:
The level of commercial activity in Fountain Hills is not sufficient to justify a commercial plans
examiner.When commercial building plans are submitted for review, or when the residential
plancheckorinspectionloadexceeds thedepartment's abilitytomaintain itsturn-aroundgoals,
outsideconsulting firms are utilized. The Towncurrently hascontracts withWilldanAssociates,
G.P.Engineering,PC.and Kelly P.Reynolds and Associates.•
In addition to outside plan check and inspection services the Building Safety Department needs
continued scanning of its inactive permit files and Committee of Architecture records. This
request includes $90,000 for outside plan check fees, contract building inspection services, and
$10,000 for records scanning.
Request $100,000
REPAIRS AND MAINTENANCE:
Vehicle Repairs and Maintenance:
The Building Safety Department has afleet of five trucks. Money is budgeted for regular service
and maintenance of these vehicles.There is also an amount for unanticipated repairs.
Request $5,500
Equipment Repairs and Maintenance:
These funds are budgeted to repair and maintain various types of office and field equipment used
by the department
Request $500
SUPPLIES AND SERVICES:
Advertising/Signage:
This line item covers the costs of publishing code modifications and advertising possible job
openings.
Request $650
2001-2002 Budget Town of Fountain Hills -Building Safety Page 14-3
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Conferences:
Conferences consist of the International Conference of Building Officials and the in-state
conferences for department personnel.Code modification discussions,continuing education
classes,and seminars are provided at these conferences.
Request $3,500
Continuing Education:
Insurance rates in the Town are partly determined by the amount of certification and continuing
education of the building inspectors.The first objective in fiscal year 2001-2002 is to "Provide
staff educational opportunities to best serve the community with the highest level of expertise in
the community development field." The Insurance Services Office (ISO) rates all municipal
building departments every three years via their "Building Code Effectiveness Grading Schedule"
(BCEGS)which is intended to measure a "community's commitment to code enforcement."This
greater level of measured commitment results in lower insurance premiums due to decreased
anticipated losses in the event of a claim.Some areas of the country are receiving a 13 percent
reduction in insurance costs for their commitment to code enforcement.One criterion which
accounts for 26.5 percent of a department's overall rating is based on the following factors:
continuing education,training,professional certifications and participation in code development
activities.ISO BCEGS requires at least 2 percent of the department's total overall budget to be
allocated toward the training of code enforcement personnel.The expenditures in conferences,
travel, and continuing education will meet this requirement.Inspectors will also require training
in computer software use this fiscal year.
Request $4,000
Dues and Publications:
Included in this line item are dues for the International Conference of Building Officials,
International Association of Electrical Inspectors (IAEI)and local chapter dues for all four
building inspectors.The 1997 codes will need to be purchased.
Request $2,800
Gas and Oil:
Gas and oil for the five trucks,including the bi-fuel vehicle,are included.
Request $7,500
2001-2002 Budget Town of Fountain Hills -Building Safety Page 14-4
Office Supplies:
This lineitemprovidesformiscellaneous office supplies,furniture, andequipmentreplacement.
Request $6,000
Tools,Shop Supplies:
This line item includes testing tools for the building inspectors.These tools include four levels
neededtochecktheslopeforhandicappedaccessibilityramps. The departmentisalsorequesting
funds to purchase adigital camera to document code violations. Pressure gauges, tape measures,
electrical testing equipment,etc.require periodic replacement.
Request $1,000
Printing:
Printing consists of the building permit applications,inspection forms, stop work forms, etc.
Request $3,000
Communication Expense:
The department provides cellular telephones for department staff to communicate with contractors,
propertyowners,andothermembers oftheTownstaff. This lineitem isforthe monthlytelephone
costs.
Request $7,500
Travel:
This includes travel expense to conferences,seminars,and other continuing education classes.
Request $2,000
Uniforms:
The uniform shirts worn by the front counter staff present a professional image.This budget
includes replacement costs for these shirts. Rain gear,uniform shirts, hard hats and safety shoes
worn by the inspectors also require periodic replacement to maintain the professional appearance
of the inspectors.
Request $2,400
2001-2002 Budget Town of Fountain Hills -Building Safety Page 14-5
IMPORTANT NOTE FOR FISCAL YEAR 2001-2002:
The Building Safety Department anticipates that it will process building permit applications and
performinspections atapproximately2,500building sitesinfiscal year2001-2002. Mostofthe
department's activity will be concentrated in the developing portions of Firerock Country Club,
Crest View,Palatial Estates,Bella Lago and Diamante Del Lago.While the number of building
permit applications is expected to decrease in this fiscal year, the department expects the same
levels of construction inspection activity due to on-going construction projects that have been
permitted in fiscal year 2000-2001 and new residential and commercial projects permitted early
in fiscal year 2001-2002.
2001-2002 Budget Town of Fountain Hills -Building Safety Page 14-6
L
BUILDING SAFETY
2001-2002
Budget
;
375,500
5,500
:400
28,100
700
4,600
1,100
•..,..2,900
41,300
2,600
,.'...
$462,700
3/31/01 2000-2001 2000-2001
f Year-tq-Date ;Budget k'Rev.Estimate
SALARIES &BENEFITS:
Wages 285,201 378,800 378,800
FICA 4,428 5,540 5,550
Unemployment Insurance 593 630 630
Employee's Health Insurance 19,399 25,900 27,000
Employee's Life Insurance 429 810 600
Employee's Dental Insurance 3,291 4,850 4,500
Employee's Eye Insurance 717 1,190 1,000
Worker's Compensation Insurance 1,303 2,870 2,600
Employee's Retirement Fund 28,934 41,670 40,000
Disability Insurance 1,577 2,580 2,150
TOTAL .$345,872.';.$462,830
CONTRACT SERVICES
;;;-'igo.ooo'Professional Fees 75,130 181,000 81,000 L
REPAIRS &MAINTENANCE:
-:5,50b:
500
Vehicle Maintenance 4,810 4,500 5,000
Equipment Maintenance 0 500 0
TOT AT $4 81 n ts flfld
u
.pu.uvu
SUPPLIES &SERVICES:
3,500
-'"•'-rv"'":4,ooo;
2,800
7,500,
.*6,000
1,000
3,000
7,500
2,000
..J?.400
Advertising 556 500 700
Conferences 2,028 3,500 3,000
Education/Training 2,159 4,000 3,000
Dues &Publications 1,558 2,800 2,000
Gas &Oil 4,425 6,900 6,000
Office Supplies 5,052 12,500 6,000
Tools,Shop Supplies 133 1,800 500
Printing 2,473 2,000 2,500
Communications Expense 5,015 8,500 6,500
Travel 1,560 1,500 2,500
Uniforms 731 2,400 1,500
TOTAL $25,690 ;;Mw5frO $34,200 $40,350
CAPITAL EXPENDITURES
'"":.o'
0
Capital Outlay -Improvements 4,069 0 4,069
Capital Outlay -Vehicles 0 20,000 20,000
TOTAL CAPITAL EXPENDITURES $4,069
::.;::
$455,571
$20,000 $24,069
J H
TOTAL EXPENDITURES $717,240 $607,099 $609,050
2001-2002 Budget Town of Fountain Hills -Building Safety Page 14-7
Jesse Drake
Senior Planner
COMMUNITY DEVELOPMENT
Jeffrey Valder
Director of Community Development
Dana Burkhardt
Senior Planner
Current Planner
Proposed
l
Joan Blankenship
Planning Technician
Marilyn Grudier
Part-Time Secretary
MISSION STATEMENT;
The Community Development Department is dedicated to enhancing the quality of life in Foun
tain Hills through innovative planning techniques and to providing exceptional customer service
in a professional and timely manner.
DEPARTMENT DESCRIPTION:
The Community Development DepartmentprocessesapplicationsforGeneralPlan amendments,area
specificplans,specialusepermits,rezonings,subdivisions,variances,andotherlandusematters. The
department provides staffsupport totheTownCouncil, the Planning andZoning Commission, the
Board of Adjustment,and the McDowell Mountain Preservation Commission.Other service areas
arecensus, recycling programs, andcode enforcement.
FISCAL YEAR 2000-2001 ACCOMPLISHMENTS:
In the first ten months of fiscal year 2000-2001,the Community Development Department accom
plishedthe following:
•Processed 4 subdivision applications to plat 75 lots.
•Processed 9 subdivision replat applications that affected 15 lots.
• Processed/processing 21 condominiumapplicationsfor 191 units.
•Prepared ordinances and provided staff and Commission reports on 2rezoning applications and
processed 12 Zoning Ordinancetextamendments.
•Reviewed over 1,024 building plans.
•Processed 12 special use permit applications.
•Processed 12 temporary use permit applications.
•Processed 2 variance request applications.
2001-2002 Budget Town of Fountain Hills -Community Development Page 15-1
Hjaw/'
Successfully developed and gained Town Council approval for a system of development
fees for new development in the Town.
Processed theSheaRetail Center rezoning, cut and fill waiver request, andpreliminary plat.
Providedextensivesupporttothetownmanager andtownattorneyregardingnegotiationsonthe
Eagles Nest andEagle Ridge North development areas.
ContinuedthepreliminaryplatreviewfortheproposedEaglesNestandEagleRidgeNorthsub
divisionapplications.
Continued to assist the McDowell Mountain Preservation Commission and the Town Council to
identifyandacquirethoselandsdesiredforacquisitionintheMcDowellMountainsofFountain
Hills.
Preparedandsubmittedapplicationstothe StateLand Department fortheTown's acquisitionof
the State Land Parcel,and to the State Parks Department for a Growing Smarter Trust Land
Grant.
FISCAL YEAR 2001-2002 OBJECTIVES:
Complete the preliminary plat review for the proposed Eagles Nest and Eagles Ridge North
subdivisionapplications.
Continuetoassistthetown manager and town attorney inacquiringlandintheMcDowell Moun
tainsfor acquisitionand preservation.
ImplementtheTown Council's visionindeveloping avibrant,pedestrian-orientedTownCenter.
Continue to stafftheTown of Fountain Hills'activities regarding the acquisition ofthe State Land
parcelandtheTown's effortstoacquire funding for thisacquisitionthrough theGrowing Smarter
State Trust Land acquisition program.
Identifythediversityofhousingdesiredinthecommunitywhileencouragingfairshareequalhous
ingopportunities.
Identify attractive sitesanddevelop implementing ordinances toencourage greaterhospitalityin
dustry development.
Complete a State-mandated update of the General Plan tofulfill thegoals andobjectives ofthe
community.
Providestaffeducationalopportunitiestobestservethecommunitywiththehighestlevelofexper
tiseinthe community development field.
Continue to process applications for the Eagle Ridge North,Eagles'Nest, and Town Center
developments.
Complete the Growing Smarter-compliant General Plan update.
2001-2002 Budget Town of Fountain Hills -Community Development Page 15-2
^m$$£!Si/
PERFORMANCE STANDARDS:
•Perform first review plan checks within 10 working days and subsequent plan reviews in 5
working days.
• Identifyallplanreviewconcernsinthefirstcheck.
• Provide acustomer friendly environment forcitizens to accesstheservices ofthedepartment and
processtheneededapplications.
• Provide thorough subdivision technical review comments atthe Subdivision TechnicalReview
Committee meetings.
•Provide clear and objective staff recommendations to the Town Council and the appropriate
advisorycommissions.
• Respondtoallcitizeninquirieswithinthesameworking day.
• Treat all people with the utmost respect.
• KeeptheCouncilandappropriatecommissionsinformedofnewSupremeCourtrulingsconcern
ing land use matters.
•Provide educational opportunities to all Council members,commissioners and staff on pertinent
and evolving land use matters.
• Identify andcorrect anyand allland useordinance conflicts.
• Assure that the Council approved ordinances are upheld within theTown.
PERSONNEL SERVICES:
As shown inthe organizational chart, there are currently five employees inthe Community Develop
mentDepartment. Due toa State-mandated requirement that theTown update itsGeneral Plan, and
to relieve continuing workload pressures in the department,one new planner position is being re
quested. A job description for this request appears in AppendixA.
Professional Fees:
The Community Development Department occasionally needs professional servicesbeyondtheex
pertise or time availability ofthe"in-house"staff.The department is requesting $25,000 forconsulting
servicesfor unforeseen needs ofthedepartment, such asassistance withtheGeneralPlan updateand/
or for the Town's efforts to acquire the State Land Parcel.
Request $25,000
2001-2002 Budget Town of Fountain Hills -Community Development Page 15-3
c
REPAIRS AND MAINTENANCE:
In the event of unforeseen equipment malfunction,the department is requesting funds for equip
ment maintenance and repair.
Request $100
SUPPLIES AND SERVICES:
Advertising/Signage:
In order to provide public participation opportunities from across section of the community and
conform toState Law, funds must be budgeted to advertise in TheFountainHills Times and post the
sitespriortoallpublic hearings forrezonings,areaspecific plans, special usepermits andvariance
requests. Even thoughfees arerequiredforthese activities,theexpenditures arestillchargedtothe
CommunityDevelopmentDepartmentbudget.Towninitiatedtextzoningamendmentsarealsocharged
to the Community Development Department budget.Publication costs depend on the size of the
advertisement.Staff expects a large advertising budget in fiscal year 2001-2002 due to the public
notice advertising costs associated with the General Plan revisions.Public participation is greatly
encouraged.
Request $15,000
Conferences:
ConferencesincludefundsfortwostaffmemberstoattendthenationalAmericanPlanningAssociation
Conference in April 2002 and for staff to attend the Arizona Planning Association Conference in
September 2001.The requested funds also allow for interested Planning and Zoning Commission
members to attend the Arizona APA conference in September.
Request $7,000
Education/Training:
A fiscal year 2001-2002 objective reads: "Provide staff educational opportunities to best serve the
communitywiththehighestlevelofexpertiseinthecommunity developmentfield." TheArizonaDe
partmentofCommerce,theArizonaPlanningAssociation,theUrbanLandInstitute,andotherorgani
zations conduct meaningful education seminars on land use practices,new laws, and recent case laws
tohelpkeeptheplanningstaffandcommissionersuptodate. Trainingindatabasedesignandmanage
ment is also proposed.
Request $3,000
2001-2002 Budget Town of Fountain Hills -Community Development Page 15-4
Dues and Publications:
Dues are included for the American Planning Association for all department staff members.
Dues for the American Institute of Certified Planners for one certified,professional planner is
included,as are funds for two additional planners to be certified within this fiscal year.The
department also subscribes to several land use oriented publications.
Request $4,000
Gas and Oil:
Gasandoil for thedepartmentvehicleareincluded.
Request $1,000
Office Supplies:
This lineitem includes on-going officesupplies andoffice furniture purchases andreplacements for
worn or damaged furniture.
Request $7,000
Printing:
Printing costswillincludelarge amounts of printing associated withtheGeneralPlanUpdate,aswellas
continuedprintingofcopiesoftheGeneralPlan,SubdivisionOrdinance,andZoningOrdinance.
Request $10,000
Communication Expense:
This item includes airtime costs for the year forthe department's one cellular telephone.
Request $500
Travel:
Travelexpensestoandfromconferencesandseminarsareincluded.
Request $2,500
Uniforms:
This line item isfor safety shoes required for staff while on field/site visits. The additional money
budgetedisforthereplacementofwornordamagedshoesasitbecomesnecessary.
Request $250
2001-2002 Budget Town of Fountain Hills -Community Development Page 15-5
NnJUjjpi/
c
CAPITAL EXPENDITURES:
The Community Development Department has one vehicle, a 1991 Chevrolet Corsica.This
vehicle is ten years old and has approximately 63,000 miles. Its electrical system has been
extensivelyrepaired twice and the vehicle is showing significant wear*.Staff is requestingthat
this vehicle be sold and that it be replaced with a vehicle that meets the current needs of the
department.
Request $23,000
*Itwas noted in last year's budget that vehicle replacement was anticipated infiscal year 2001-
2002.
2001-2002 Budget Town of Fountain Hills -Community Development Page 15-6
COMMUNITY DEVELOPMENT L u L
2001-2002
Budget
252,300
4,810
300
18,260
450
2,760
810
540
25,780
1,720
.:..;'
$307,730
3/31701
Year-to-Date
2000-2001 2000-2001
Budget Rev.Estimate
SALARIES &BENEFITS:
Wages 133,641 217,000 180,000
F1CA 1,901 4,410 2,500
Unemployment Insurance 259 420 350
Employee's Health Insurance
7,886 14.750 11,200
Employee's Life Insurance 176 360 250
Employee's Dental Insurance 1,343 2,280 1,900
Employee's Eye Insurance 339 640 500
Worker's Compensation Insurance 170 440 350
Employee's Retirement Fund 14,700 21,690 20,500
Disability Insurance 717 1,340 1,000
TOTAL $161,132 $263,330 $218,550
25,000ProfessionalFees$63,910 70,000 71,000
TOTAL $63,910 $70,000 $71,000 $25,000
REPAIRS &MAINTENANCE:
100VehicleRepairs&Maintenance 727 1,500 1,000
TOTAL $727 $1,500 $1,000 $100
SUPPLIES &SERVICES:
.15,000
7,000
3,000
4,000
1,000
7,000
10,000
.500
2,500
250m
$50,250
Advertising/Signage 11,137 20,000 15,000
Conferences 6,178 7,000 6,500
Education/Training 790 6,000 2,000
Dues &Publications 3,218 3,000 3,500
Gas &Oil 176 1,000 500
Office Supplies 3,865 12,500 6,000
Printing 3,247 5.000 5,000
Communication 308 250 500
Travel 1,290 2,500 2,500
Uniforms 85 500 250
Bank Charges 59 0 59
TOTAL $30,353 $57,750 $41,809
CAPITAL EXPENDITURES
23,000
0
$23,000
$406,080
Capital Expenditures -Vehicles o 0
Capital Expenditures -Improvements 6,025 0 6,025
TOTAL CAPITAL EXPENDITURES $6,025 $0 #$6,025 #
D
TOTAL EXPENDITURES $262,147 $392,580 $338^84
2001-2002 Budget Town of Fountain Hills -Community Development Page 15-7
Field Operations
?gt.Tudd Tate
Supervisor
Greg Scfrtessfct
School Resources
A-ftefra-M-amirra
Animal Control
bgWftTgctsingcr
Code
Enforcement
TOWN MARSHAL
Investigative
Services
Sgt.Ken NHftHW^-
Supervisor
Jony Rodarte
Gang Supression
-S4i««-Fiirre7
Court &Warrants
Matt Miller
Lou LumbdTi
Public Property
"Petri,a 111 fiIT
Traffib
Inv.
Slev^-0nrdteT
Public Safety
Director
Community
Services
Sgt. Ron Lcmon-
Supervisor
isfrHV-alentmo
Youth Services
Crime Prevention
Uniformed
Volunteers
Administrative
Services
^i^Maiy-S-efrhmet
Supervisor
Dispatch Services
Baj*<ta,S*ei+a-gT
-D-iw4*b-a4u,-E-frtoft
Civilian
Volunteers
Contract
Services
MCSO
Statute Enforcement
Maricopa County
Kennel Services
Arizona DPS
Crime Lab
Intoxilizer Services
Scottsdale
Jail
Services
MISSION STATEMENT:
The Marshals Department is dedicated tocreating asafe and secure environment for town residents
through voluntary compliance with statutes and codes,impartial resolution of neighborhood
disputes, a commitment to "quality of life" issues, and timely law enforcement services.
DEPARTMENT DESCRIPTION:
Law enforcement services are provided through a unique combination of full time officers,
volunteer deputy marshals,and contract services from the County Sheriff.The Marshals
Department handles "quality oflife"issues suchasmunicipal code enforcement, crimeprevention,
traffic safety,special events,and community services."Life and death"issues such as criminal
investigations and traffic enforcement services are provided by the County Sheriff underacontract
administered by the Town Marshal.
2001-2002 Budget Town of Fountain Hills -Town Marshal Page 16-1
FISCAL YEAR 2000-2001 ACCOMPLISHMENTS:
Inthe first nine months of the fiscal year,the Marshals Department accomplished the following:
Received $92,193 in state and federal grants for crime prevention, traffic safety,equipment,
gangeradication, officer safety,andyouthprograms inthecommunity.
Handled 1,084 ordinance and zoning complaints and closed approximately 85% to the
resident's satisfaction within 30 days of receipt.
Responded to 553 law enforcement service calls including violations of state statutes and
liquor laws as well as warrant related arrests,alarm calls, and criminal investigations.This
represented a 24%increase over last fiscal year.
Issued 1,662 citations for traffic safety violations and apprehended 26 motorists operating
their vehicles under the influence of alcohol.
Handled 143 incidents at the high school and middle school ranging from drugs, weapons
and substance abuse to assaults,disorderly conduct,and truancy violations
Dispatchers handled 19,503 telephone calls on a 24 hours a day basis;4,650 weekend,
holiday and nighttime radio transmissions;and 1,790 citizen service requests at the front
window.
Recruited, selected,andtrained anew dispatcher andcompleted improvements tothedispatch
center,records systems,and telecommunications capability.
Recruited,selected and trained three new reserve volunteers and had two members of the
Marshals Reserve program complete the police academy.
Logged875hoursofvolunteertimesavingthecommunity $13,200 inlawenforcementsalary
costs.
Issued 2,060 dog licenses,11%increase over last year, and collected more than $19,360 in
revenue for the Town of Fountain Hills.
Collected over $97,957 in delinquent fines (a74% increase) for the Magistrate Court, cleared
192 outstanding cases;and apprehended 103 convicted persons on outstanding warrants.
Provided traffic,security,and parking services at special events authorized by the Town
Council including the Great Fair,Concerts in the Park,Egg Scramble,Easter Services,
Mountain-to-Fountain Race,Fall Festival,Thanksgiving Parade,Turkey Trot Race,and the
Holiday Lighting of the Avenue.
•Sponsored and presented awide variety of youth service activities including Special Olympics,
Midnight Madness,the KidCare-id Program,"Stranger-Danger"presentations,Teen Court
and "Twilight Tuesday and Wacky Wednesday"teen programs co-sponsored with the Parks
Department.Also provided Bicycle Safety Rodeos,child restraint inspections and sponsored
CtheFountain Hills Law Enforcement Explorer Post.
2001-2002 Budget Town of Fountain Hills •Town Marshal Page 16-2
\is$py
•Promoted crime prevention through a wide variety of community programs including anti-
graffiti efforts,public service articles on crime resistance techniques,vacation watches,
business security evaluations,block watches,bicycle patrols,elderly welfare checks,park
security programs,and residential risk analysis.
•Received "exemplary ratings"on each of the quarterly Peace Officer Standards audits and
the annual ACJIS (criminal history information system)compliance audit.
FISCAL YEAR 2001-2002 OBJECTIVES:
•Achieve a clearance rate on ordinance and zoning violations of 85%based on resolution to
the resident's satisfaction within 30 days of receipt.
• Eliminate anyincrease inproperty crime, despiteagrowingpopulation,through anaggressive
crime prevention and public information effort.
•Enhance the concept of community based policing by supporting the "Law Enforcement
Advisory Panel" (LEAP) for adults and the Law Enforcement Explorer Post forjuveniles.
That support will include dedication of resources to assist both groups with training,
information,and public exposure.
• Continue to save the community law enforcement salaryexpenses by recruiting, selecting,
and training at least 2 qualified volunteers for the Marshals Reserve Program.
• Reduce town liability from law enforcement operations through an aggressive in-service
training program for Marshals Department personnel.
• Provide Fountain Hills with a minimum staffing level of 1.5 officers per 1,000 residents
using grant funding and the combined resources of the Marshals program and contract services
by the Sheriff.
• Extend the Marshals Department officer service hours from 18 to 24 hours per day.
• Promote safety andsecurity on thehigh school andmiddle schoolcampus through theschool
resource program.Achieve at least a 5%annual decrease in the number of incidents on both
campus locations.
• Develop and implement an organized traffic safetystrategytostoptheincreased trafficaccident
rate. The program will emphasize a combination of engineering,education and enforcement.
•Increase dog licenses by at least 5%through an aggressive program of public information
and enforcement,insuring that dogs have been vaccinated for rabies and other diseases.
•Maintain at least "class C"ACJIS criminal history access certification for all enforcement
personnel and "class A"certification for all dispatch personnel allowing them to access
case information directly into the department data base.
•Consolidate all operational reporting to a computerized record managementsystem that meets
stateandfederal guidelines. Provide an aggressive training program forallpersonnel enabling
2001-2002 Budget Town of Fountain Hills -Town Marshal Page 16-3
c
^Ssjl$&S
them to utilize the technology system.
•Sponsor,participate,or present youth oriented community service programs including
KidCare-id,bike safety inspections and registration,child restraint inspections,distribution
of bicycle helmets,"Stranger-Danger"presentations.Support of the Special Olympics.
•Promote public visibility,accessibility,and community relations through clearly marked
cars and high profile uniformed personnel.
PERFORMANCE STANDARDS:
• All department members will subscribe to the principles of community based policing.
• The public will be treated with courtesy and respect by all members of the department.
• The department will not engage in racial profiling.
•Clearance rates for ordinances and zoning code violations will be based on the satisfaction
of the complainant within 30 days of receipt.
•Acknowledgement of all ordinance andzoning complaints and assignment toan investigating
officer will occur within one working day of receipt.
• All uniformed personnel in the Marshals Department will have at least a class "C"ACJIS
certification and dispatchers will have a class "A"certification for access to criminal history
files.
• Allcertifiedpersonnel intheMarshals Department willmeetorexceed statetrainingstandards
(Az-POST)as a means of reducing liability.
•Notification for dog license renewals will be given to all animal owners at least 30 days
before expiration.
•Selection of all civilian personnel will be based on a seven part process including:a
comprehensive application package;qualifications appraisal; proficiency testing; and
background,polygraph,medical and psychological tests.
•Selection of all uniformed officers and volunteers will be based on an eight-part process
involving a comprehensive application package, a written test, a qualifications appraisal
board; a physical agility test; a background investigation; a polygraph and medical tests
which includes drug screening and a psychological exam.
• In order to encourage community volunteers,the department will continue to provide all
equipment, supplies, and training atno expense to the individual volunteer.
2001-2002 Budget Town of Fountain Hills-Town Marshal Page16-4
Personnel Services:
This budget shows an increase in fiscal year 2001-2002 based on five factors:vacant positions
from the previous fiscal year will be filled; changes in the proportion of municipal funding will
increase as grants mature;federal grants will expire and revert to Town funding; and workman's
compensation classification will change.No additional personnel or new positions are being
requested.
Contract Services:
One of the primary objectives of the department is to provide for public safety.The department
uses a national standard of 1.5officers per 1,000 residents based on the concept that population
drives the demand for law enforcement services.Currently,Fountain Hills fields 31 officers
including 16 under a contract with the county sheriff.While no increase is sought in the level of
patrol services,the Town is requesting an additional detective to help address the number of
criminal investigations.The balance of the contract reflects increases in the county formula for
calculating service costs.
Request $1,570,250
Recruitment Costs:
Thiscategoryisusedforselectionofmarshalsreserves,deputymarshals,and civilian employees.
The department usesan8-stepprocessforuniformedpersonnelanda7-stepprocessfor dispatchers
at acostof$850per individual.The department planstorecruittwo reserves andone dispatch
position. The department requires drug testing at a cost of $25 per test. It is anticipated that
eighteen random tests will be given during the fiscal year.
Request $3,000
Vehicle Repairs and Maintenance:
This refers to expenses relating to the department fleet. The department has experienced a 28%
increase in vehicle miles driven directly impacting maintenance and repairs. In previous years,
maintenance costs were controlled by annually upgrading the fleet with newer vehicles and
reducing operating demands on older vehicles.However,to reduce capital expenditures,no
additional vehicles are being requested this year.The maintenance and repair costs are based on
actual invoice costs maintained by the town mechanic. He recommends that motors be replaced
in the two oldest patrol cars.
Request $20,000
2001-2002 Budget Town of Fountain Hills -Town Marshal Page 16-5
c
Office Equipment Repairs and Maintenance:
As host law enforcement agency in Building "B",as well as a 24-hour law enforcement service,
the Marshals Department is responsible for office equipment,radio and dispatch consoles,
monitoring systems,and automated recording devices which are subject to service contracts.
These maintenance agreements offset the significant costs associated with technician calls and
replacement parts. The contracts fall into three areas; copiers, radio consoles, and voiceactivated
recording systems.
Request $7,140
Advertising and Promotion:
These funds are used for recruitment and promotion of the department's community service
programs. Also included are funds for the service recognition program,awards program, cadet
program,and crime prevention program.
Request $6,500
Conferences:
Conferences provide an opportunity to learn of grant availability, alternate funding sources,
material resources, innovative programs, and liability reduction techniques. They also satisfy
training requirements and state mandates.Conferences during this fiscal year include the
International Association of Chiefs of Police, the Law Enforcement Coordinating Council, the
FBI National Academy Training Conference,the Southwest Law Enforcement Conference,the
National Association of Field Training Officers, the Special Olympics Torch Run, the Law
Enforcement Explorer Post Advisor Conference, and Az-POST sponsored seminars.
The Town's public safety director is an officer in the Arizona Police Chiefs Association,a
memberoftheAz-POSTRulesCommitteeandtheArizonaCommunityPolicingInstituteboard
of directors.Attendance is mandatory at scheduled meetings,seminars and conferences.
Request $2,450
Continuing Education:
Liability reduction isone of the department's basic objectives and training isanessential element
in this effort. Training requirements increase every year due to changes in local, state and federal
laws.The fiscalyear 2001-2002 request incorporatesalllevelsoftrainingforcommunityservice
officers, certified reserve officers, full time officers currently employed by the department, and
dispatch personnel. The department training program includes: 40-hours of basic training for
non-certified reserves;24 hours of Az-POST in service required for police certified officers;
2001-2002 Budget Town of Fountain Hills -Town Marshal Page16-6
three firearms qualification sessions;and standardized requirements for officers inthe academy.
\^In addition to basic training,all dispatchers and officers holding specialized assignments such as
school resources,field trainers,and investigators are required to complete proficiency training.
Sergeants must complete supervisor certification courses.
Request $5,100
Rabies and Animal Control:
Thiscategoryfundsdogsimpoundedforquarantine,investigations,andeuthanasia.Thedepartment
will attempt to make dog owners responsible for holding fees at local veterinarian facilities and
for county kennel and disposal services
Request $0
Dues and Publications:
Dues arepaid to various professional organizations for personnel in the department. Most ofthe
organizations provide publications necessary to keep the staff current on legal decisions and
procedural changes.Included are renewals for animal control subscriptions,crime prevention
publications,communitypolicingbulletinsandthelocalnewspaper.Themostimportant publication
is the Arizona Criminal and Traffic Law Manual,which is an essential part of the training
1^^program.This category includes fees for local holding and quarantine of licensed dogs under the
animal control program.
Request $2,400
Gasoline and Oil:
The department fuel budget is based on actual costs,carefully tracked and documented on an
automated vehicle maintenance system.Thedepartment fleet consists of fifteen vehicles.Department
vehiclesaverage 13.8 mpg,which willbeoperatedan average of 17,025milespermonth.Fuel
projections arebasedonthepurchaseof14,804gallonsatanaverageof2.02pergallonduringthe
fiscalyear.
Request $30,000
Office Supplies:
The department is responsible for stocking all common use office equipment such as the fax
machine,radiorecorders, videomonitors,andcopiers.Funding alsoincludesphotographicfilm
in the evidence and booking processes, batteries, intoxilizer supplies, animal control tags,
tranquilizerdarts,drugtestkits,stationary,licenseforms, keys,fingerprintingsupplies,writing
V^z utensils,and paper products.Also included are flares, first aid components,evidence bags,
2001-2002Budget Town of Fountain Hills -Town Marshal Page16-7
c
crowd control tape,field supplies,and building materials to complete the dispatch center
remodeling project.
Request $13,500
Printing:
Printing requirements include items for the public information and recognition program as well
asreproductionservices.The department will alsobe printing updatestothepolicy andprocedures
manualincluding allordinances, codes,sub-manuals addressing operational requirements, abandon
vehicle stickers,citations,report forms,violation notices and warnings.Printing costs also include
daily operational needs such as business cards,stationary,renewal notices,and licensing forms.
Request $5,200
Communication Expenses:
Communication expenses fall into three categories:telecommunications,leased services,and
radio communications.
Telecommunications:With 24-hour dispatching,service requests are received when officers are
noton duty.All on-call personnelareissuedpagersforrapidresponseandcallouts.Thedepartment
also relies heavily on cellular telephones for direct communications between headquarters and
supervisory personnel in the field.Cellular communication is used to transmit detailed information
and to verify warrants which may not be appropriate for general broadcast.Monthly service
costs for assigned pagers and cellular service are reflected in the budget request.
Leased Services:The department is host agency for the regional intoxilizer connected by land
line with the DPS Crime Laboratory and the criminal information terminal connected to the DPS
- ACJIS Division.Monthly fees for these items are in the communications budget request.
Radio Communications:This portion of the request includes costs for radio repairs,radio re-
programming,calibration services,and upgrades of dispatch equipment.Radio communications
is absolutely necessary in meeting objectives relating to public safety,officer safety, special
events and public accessibility.Uniformed officers,MCSO officers oncontract, and every vehicle
is equipped with a mobile radio.
Request $4,100
2001-2002 Budget Town of Fountain Hills -Town Marshal Page 16-8
X^as/
^sa&^gp/
Travel Expenses:
This category refers to expenses incurred while traveling on official department business.
Personnelassignedto the departmentare alsorequiredto travel for warrantserviceandliaison
purposes.The requested funds will be used primarily for training related travel,in-service
requirements,communitypolicingactivitiesincludingthelaw enforcement advisory panel,and
membership duties in various state law enforcement associations. The request also reflects
appointmentof a deputymarshalto the FBI NationalAcademy in Quantico,Virginia for a 10-
week session.
Request $4,700
Uniforms:
Uniforms areanessential part of the department objectives relating to visibility and accessibility.
Department personnel are clearly identified at special events and recognized as public safety
officers.The uniform serves a specific role in crime prevention efforts and community oriented
policing practices.In the interest of liability reduction,department policy requires all officers to
be in uniform when engaged in enforcement action,patrol activities,in-service training exercises,
and all community service projects.The department has an established policy that standardizes
uniform issue,care and inventory procedures.These funds will be used in carrying out this
policy as it relates to uniforms.During fiscal year 2001-2002 the department is implementing a
procedure under which uniforms are issued to all full time officers on an annual basis at the
beginning ofthefiscal year.This practice will reduce uniform maintenance,repair and replacement
costs as well as improve accountability for uniform items.
Request $14,100
Weapons and Ammunition:
Firearms training is a critical area in liability reduction objectives.Department policy requires
that all certified officers complete an annual examination on the firearms simulator and pass
three firearms qualification shoots.In the upcoming fiscal year, these are scheduled for the
summer (nightshoot),fall (day shoot) and the spring (day shoot). The department has 16 employees
and three reserves who are fully certified police officers authorized to carry weapons.In the
upcoming fiscal year, one municipally funded and two grant-funded positions will be filled for a
total of 22 officers participating in the firearms qualification program.The requested funds are
for ammunition,firearms for new officers,shotguns for assigned vehicles,and supplies relating
to an air-powered dart gun for use by the animal control officer.
Request $4,250
2001-2002 Budget Town of Fountain Hills -Town Marshal Page 16-9
Capital Outlay -Vehicles:
The department began service in 1990with surplus DPS vehicles asthe core of its fleet. Using a
plannedprogrambudgetoverthelasteightyears,the vehicleshavegraduallybeenupgradedtoa
modern, low maintenance fleet. As part of an effort to reduce capital expenses in the upcoming
fiscal year, the department is temporarily suspending the program and will use maintenance
funds to compensate for service demands on existing vehicles.
Request $0
Capital Outlay -Furniture and Equipment:
Since the department relocated to "Building B" five years ago, the facility has steadily been
upgraded to meet legal requirements relating to criminal history files, the ACJIS terminal, the
regional intoxilizer,evidence storage,and training facilities. All furniture and equipment has
been installed to serve the squad room,booking facility,volunteer area and administrative offices.
During fiscal year 2001-2002,the department is seeking to expand and remodel the dispatch
center to accommodate upgraded service,public access needs,records maintenance,and
requirements of theTown's emergency response plan.The budget request includes filingsystems
forpublic accessrecords,relocation of voice-activatedequipment, andan updateforthedispatch
console to accommodate upcoming changes intheradio system. The remainder oftherequested
funds are for a digital camera and a video system for the traffic safety coordinator's vehicle. The
digital camera will help reduce dependence upon emulsion film used for evidence and public
information programs. The video system willenhance prosecution of impaired driversunderthe
traffic safety program.
Request $8,900
Capital Outlay -Communications:
The department depends upon radio communications for delivery of services in the field.Earlier
intheyear,theTownwasnotifiedthatthecounty willbeconverting itsThompsonPeakrepeater
from the 806MHz frequency to an 867MHz smart zone system that will not support the radios
currently used by Fountain Hills. Through negotiations and reprogramming,it will be possible
for the Town to continue using the Thompson Peak repeater for at least two years. During that
time, the department is seeking to convert its hand held, console, and mobile radios inphases to
reduce the fiscal impact. The first phase of the conversion, represented in this year's request,
would convert the dispatch consoles and mobile radios in supervisor vehicles.The second
phase would convert all remaining mobile radios and, the third phase would convert allportable
radios to the new system.
Request $32,000
2001-2002 Budget Town of Fountain Hills -Town Marshal Page 16-10
V
MARSHAL DEPARTMENT
2001-2002
Budget
3/31/01 ..'.o:;i)-B;.i D-:-;o:;-;
Year-to-Date.Budget .5 Rev.Estimate
SALARIES &BENEFITS:
751,300
11,000
1,200
...68,400
1,500
,10,200
2,900
14,700
76,400
3,000
5,100
$945,700
Wages 452,736 651,900 620,000
FICA 6,343 9,600 9,000
Unemployment Insurance 945 1,700 500
Employee's Health Insurance 34,349 56,800 .48,000
Employee's Life Insurance 758 1,600 1,000
Employee's Dental Insurance 5,461 9,600 7,350
Employee's Eye Insurance 1,373 2,700 1,850
Worker's Compensation Insurance 5,348 3,800 5,500
Employee's Retirement Fund 45,601 65,900 63,000
Recruitment Costs 1,893 5,000 2,700
Disability Insurance 2,358 4,400 3,200
TOTAL $557,165':;:;;/:•:'•;.',.•...:-
CONTRACT SERVICES
1,570,250SheriffsContract1,099,014 1,476,500 1,465,400
TOTAL $1,099,014 _$1,476,500 v $1,465,400 $1,570,250
REPAIRS &MAINTENANCE:
™20,000
7,140
Vehicle Repairs &Maintenance 16,873 13,350 20,500
Office Equipment Repairs/Maintenance 839 0 850
TOTAL •$17,712 .:;;$21,350 |27,i40j
SUPPLIES &SERVICES:
6,500
2,450
5,100
0
2,400
30,000
13,500
5,200
4,100
4,700
14,100
4,250
100
Advertising/Signage 6,701 6,570 6,800
Conferences 2,644 2,450 3,000
Education/Training 2,848 4,350 4,800
Rabies/Animal ControlFees 0 0 0
Dues &Publications 1,757 2,900 2,900
Gas &Oil 18,024 18,300 21,800
Office Supplies 12,222 16,100 16,100
Printing 4,485 5,250 5,250
Communication Expense 2,456 5,000 5,000
Travel 4,162 3,500 4,500
Uniforms 8,072 15,000 15,000
Weapons/Ammunition 1,882 4,250 4,250
Bank Charges 40 0 40
TOTAL $65,293 $83,670 $89,440 $92,400
CAPITAL EXPENDITURES
0
8,900
32,000
Capital Outlay-Vehicles 48,040 51,000 48,100
Office Furniture &Equipment 0 8,500 4,500
Capital Outlay-Commun.0 0 0
TOTAL CAPITAL EXPENDITURES $48,040 $59,500 $52,600 $40,900
.
TOTAL EXPENDITURES $1,787,224 $2,446,020 $2,390,890 $2,676,390
2001-2002 Budget Town of Fountain Hills -Town Marshal Page 16-11
PARKS AND RECREATION ADMINISTRATION
J.Milo Bonnin
Recreation Program Coordinator
I Director of Parks and Recreation
Michelle Carlson
Executive Assistant
Bryan Hughes
Deputy Directorof Recreation
Renata Dominguez
Administrative Assistant
Corey Hromek
Recreation Program Coordinator
Amy Silverman
Recreation Assistant III
Parks &Recreation Intern
MISSION STATEMENT:
The mission ofthe Fountain Hills Parks and Recreation Department is to enhance thequality of life
by providing and maintaining safe,available,and accessible parks and recreation services that
will meet the intellectual,social,cultural,and leisure needs of all residents.
VISION STATEMENT:
In April2000,theParks andRecreationCommissiondeveloped a visionstatementforthedepart
ment, which states: By the year 2005 the Fountain Hills Parks & Recreation Department will
achieve full agency accreditation, a National Gold Medal Award,and a 100% excellence rating
from the citizens of Fountain Hills.
DEPARTMENT DESCRIPTION:
The Parks and Recreation Department is responsible for providing safe and accessible recre
ation services for all age groups. Parks and Recreation services include:senior programs, adult
sports, youth sports,pre-school programs,cultural programs,teen services,outdoor programs,
special events,special interest classes,adult education classes,and after school programs.
FISCAL YEAR 2000-2001 ACCOMPLISHMENTS:
•Developed a successful partnership with Senior Services Inc. of Fountain Hills to provide
excursions throughout the State of Arizona for senior citizens.
•Expanded our partnership with Maricopa County Library District -Fountain Hills Branch to
offer special programs to residents.
•Increased participation in the Mayor's Youth Council by almost four times the number of
participants from last year.Staff and Council officers attended the National League of Cities
Conference in Boston,Massachusetts.
2001-2002 Budget Town of Fountain Hills -Parks and Recreation Page 17-1
•Expanded our partnership with the Boys and Girls Clubs of Scottsdale - Fountain Hills
Branch byoffering programs to youth andteenresidents.
•Reorganized the department to better utilize staff and individual strengths without impacting
the budget.
•Received a grant from the Arizona Commission on the Arts in the amount of $1,500 for the
Conceit in the Parks series.
•Applied for an Arizona Commission on the Arts Grant to provide additional funding for the
Concert in the Park series.
• Applied for an Arizona State Parks Heritage Grant to develop Four Peaks Neighborhood
Park-Phase II.
•Administered and completed Phase I improvements at Fountain Park. This project was
partially funded by an Arizona Heritage Grant that was received in 1998.
•Attended the National Recreation and Parks Congress and Exposition in Phoenix,Arizona.
•Published the second edition of "101 Things for Kids to Do".
•Revised the Parks and Recreation Department's Strategic Plan.
• Certified35coachesthroughtheFountainHillsChapteroftheNationalYouthSportsCoaches
Association.
• Researched and revised park rules and amended theTownCode to reflect the changes.
•Researched and revised facility fees and implemented a facility fee waiver policy.
•Assisted with the activities of approximately 250 volunteers who worked an estimated 3,500
hours,5,000 of which were donated by parents who worked in the 2001 Youth Basketball
Program.
•Hosted a volunteer banquet to recognized Fountain Hills citizens that volunteered with Parks
&Recreation over the last year.
FISCAL YEAR 2001-2002 OBJECTIVES:
•Compile documentation in support of the Commission for Accreditation of Parks and Recre
ation Agency through the National Recreation and Parks Association,and schedule a visita
tion team to inspect related documentation sometime in 2002.
•Offer seven new or expanded recreation programs.
•Increase program participation through unique marketing techniques.
•Increase the department's volunteer base and continue to explore and use creative methods to
recognize volunteers.
•Provide outreach services and support for local youth organizations including the Fountain
Hills Unified School District and Fountain Hills -Fort McDowell Cattle Guard Alliance.
•Continue to develop the web site for all Parks and Recreation related items.
2001-2002 Budget Town of Fountain Hills -Parks and Recreation Page 17-2
• Increaseparticipationin pre-schoolprograms through newrelationshipswiththeFountain
Hills Mom's Club.
• Identify new recreation and leisure education programs to be offered in fiscal year 2002-
2003.
•Cross-train employees to handle increased workload.
PERFORMANCE STANDARDS:
•Provide excellent customer service including information referral,quality programs,and
easy registration.
• Provide staff support to all events and activities scheduled at Golden Eagle Park,Four Peaks
Neighborhood Park,Desert Vista Neighborhood Park, and Fountain Park.
•Provide Little League,Soccer Club,Pop Warner, Jr. Miss Softball,and Lacrosse with any
assistance necessary to ensure the success of their respective organizations.
• Work closely with the Fountain Hills Unified School District to assist with scheduling and
maintenance of facilities used by the Parks and Recreation Department.
•Monitor expenditures and revenues to meet department objectives.
•Continue to supplement park development budgets through Heritage Grant funding,commu
nity donations,and partnerships.
PERSONNEL SERVICES:
The department is requesting an increase in part-time staffing to assist in the areas of recreation
programs and park supervision.Part-time staff funding has remained the same over the last three
fiscal years, in spite of increased recreaitonal programs and park usage by outside groups.
Additional part-time staff will increase customer satisfaction in recreation programming and
additional park supervision will reduce park vandalism.Additional staffing hours will help to
ensure the longevity of the parks and associated facilities. An increase of $25,000 is requested
for this purpose.
PROFESSIONAL SERVICES:
This line item includes the contract with a consulting firm to provide Heritage Grant support
materials such as color renderings,budget estimates,scope item breakdowns,and cut sheets for
the 2002 Heritage Grant cycle.
Request $10,000
CONTRACT SERVICES:
(^These four line items contain the special events and community services organized by the depart-
2001-2002 Budget Town of Fountain Hills -Parks and Recreation Page 17-3
r
ment.TheParksandRecreationCommission isrecommending thattenneworexpandedprograms
be approved andadoptedbythe Council.Bothprogram expenditures and revenues are increasing
as a result of the addition and expansion of these programs, which are primarily youth and teen
oriented. As always,revenuesdependlargelyon thesuccess ofindividualprograms. Acomplete
listofallprogramstobe offeredin fiscalyear 2001-2002 appearsin Appendix L.
NewprogramsareselectedbytheParksandRecreationCommissionthroughanannualevaluation
process. The LeisureRecreation Subcommittee initiates this process inDecember andbringsthe
recommendation to the full Commission for a vote.This recommendation is then forwarded to the
Mayor and Council during the budget process. The Commission and staff have emphasized and
significantly increased programs for youth and teens. Some of these programs do not pay for
themselves.However,it is designed that these programs generate sufficient revenue to pay for
their "direct"expenses.Presented below is a table showing the "Program Funding History":
Program Funding History (5 years)
FY 01-02 FY 00-01 FY 99-00 FY 98-99 FY 97-98
Expenditures $170,500 $170,000 $208,100 $144,600 $105,500
Revenues $174,000 $209,875 $226,300 $145,000 $129,000
Special Programs:
This line item covers the expenditures for 34 programs found in Appendix M.Special programs
include special events,community education classes,and Fountain Hills'non-profit clubs co-
sponsored by the Town. Some community events are subsidized,such as the St.Patrick's Day
Celebration and the 4th of July Celebration.
Request $76,500 Revenue Estimate $45,200
Sports Activities:
This line item is for expenditures associated with Youth and Adult Sports Programs.There are
21 programs offered in this category for next year. A detailed breakdown of expenditures by
program can be found in Appendix N.
Request $50,000 Revenue Estimate $71,000
2001-2002 Budget Town of Fountain Hills -Parks and Recreation Page 17-4
Youth and Teen Programs:
For several yearsthe Commission hascontinuedtoplaceanemphasisonteen programming.Teen
programming willprovidemore opportunities forteensandhelptoreducejuvenile delinquency in
FountainHills. This line itemincludes theexpenditures for 22programs found in Appendix O.
There will be an increased effort to collaborate with other local agencies,such as the Boys and
Girls Club, Maricopa County Sheriff's Department, and the Mom's Club to expand on thepro
gramscurrentlyofferedbyParksandRecreation. Thesekindofpartnershipsresultinthedevel
opmentofnew andattractiveprogramsforthe youngadultsofFountain Hills.
Request $44,000 Revenue Estimate $57,800
Constituent Communications:
This line item is for the printing, postage, and photographs for sixissues of theTown's newsletter,
Fountain Hills COMPASS.This year's COMPASS will again be twelve full pages printed with
four-colorprocess,and will be mailedto approximately 10,000homes. The Compass includes
materials from the McDowell Mountain Preservation Commission,Senior Services,Inc.,Fountain
HillsFireDepartment,FountainHillsUnifiedSchoolDistrict,andFountainHillsSanitaryDistrict.
The newsletter content varies based on the time of the year.Additionally,the JUST 4 TEENS,
newsletter continues to be well received.Currently,this newsletter is four pages and is printed
C inblackonacolor shell.Many Fountain Hills students receive this newsletter,andstaffplans to
expand the youth database in the upcoming year. This newsletter will continue promoting
programsfor youth andteens,announcingjob opportunities, andproviding civiceducation.
Request $48,000
REPAIRS AND MAINTENANCE:
This line item includes expenses associated with the department's 15-passenger van purchased
during fiscal year 1998-1999.
Request $1,000
SUPPLIES AND SERVICES:
Advertising and Promotion:
This expense is for advertising and miscellaneous signage. Marketing efforts duringfiscal year
2001-2002willconcentrateonutilizingtheFountainHillsCOMPASS,newsreleases,flyers,monthly
calendars, Channel 11,community bulletin boards, and the Parks and Recreation home page web
site. Ads in the Times will still be used to promote programs and increase exposure.
Request $2,000
2001-2002Budget Town of Fountain Hills -Parks and Recreation Page17-5
c
Conferences:
Conferencesconsist of the National RecreationandParks Association Congress andTradeShow
in October,ESCOM Conference in May, and the Southwest Commission on the Arts Conference in
March. Additionally, several staff members will accompany members of the Mayor's YouthCoun
cil to the National League of Cities Conference in November.
Request $6,000
Continuing Education:
One of the department's objectives is, "To maintain high training standards and to cross train
employees".Employees are required to maintain professional standards and certifications,renew
firstaidandCPRcertificationsannually,andcontinuetoimprovecustomer serviceandcomputer
information skills.Continuing education includes classes taught through the Arizona Government
Training Seminars,workshops,and seminars.
Request $6,000
Dues and Publications:
This line item includes memberships for staff and the Commission in the National Recreation and
Parks Association, the Arizona Parks and Recreation Association, and the Arizona Heritage Alli
ance.
Request $2,500
Gas and Oil:
This line item provides gas and oil for the 15-passenger van purchased during fiscal year 1998-
1999.Approximately 60 different trips and excursions are planned for youth & teens and senior
citizens next fiscal year.
Request $2,500
Office Supplies:
This line item includes miscellaneous office supplies to facilitate, manage, and organize the daily
administrative operations of the department.Flyers and newsletters published internally account
for a large percentage of this line item that includes colored paper, maintenance, and copier sup
plies for the copy machine. The department also assists youth groups and clubs with copying flyers
and program information through the Club Assistance Program.
Request $12,000
2001-2002 Budget Town of Fountain Hills -Parks and Recreation Page 17-6
Printing:
Printing consists of letterhead,special marketing projects,slides,photographs,the "101 Things To
Do"brochure,the Summer School brochure,and certifications for volunteers.Also included are
posters and special brochures promoting upcoming community special events fallundertheprint
ing budget.Theseitemsareplacedaround Town in local businesses toaidin marketing programs.
Filmdevelopmentalsoaccountsforalargeportionofthislineitem. Manypicturesaretakeneach
yearofprogramsandconstructionprojectsthatare usedforfuturemarketingandreference.
Request $5,000
Communications:
The two-way radios, pagers, and cellular phones for six full-time staff will be replaced with
Nextel units because of the transition from analog to digital technology. This line item includes
sixNextelunitsandmonthlyexpenseformaintenanceanduse.Additionally,eightpagerswillbe
distributed to part-time staff.
Request $7,000
Travel:
Thislineitemisfor miscellaneous mileageandtravelfor five full-time andten part-time/seasonal
staff members.It also includes out-of-state airfare travel.
Request $2,500
Uniforms:
Oneof the department's objectives is "to be visible" and "provide on-site information, assistance,
and services to park visitors andprogrampatrons". The department continues to maintain high
standardswith its appearancein the community. Staff uniforms arerequired to be worn when on
duty,attendingspecialevents,orstafftraining. Thepublicmustclearlyrecognizestaff personnel
during emergencies,whenseeking information,orreporting facility problems.Presenting aneat
appearance enhances public trust and quickly establishes staffidentity.
Request $4,000
Bank Charges:
This line item covers bank charges resulting from insufficient fund check returns and annual
service fees for the department's credit card.
Request $150
2001-2002 Budget Town of Fountain Hills -Parks and Recreation Page17-7
PARKS &RECREATION u
2001-2002
Budget
3/31/01 2000-2001
Year-to-Date Budget
2000-2001
Rev.Estimate
SALARIES &BENEFITS:
389,400
12,100
400
24,300
600
3,400
1,000
3,290
31,400
1,900
Wages 254,901 344,500 324,100
FICA 7,225 9,800 9,200
Unemployment Insurance 693 600 670
Employee's Health Insurance
11,784 19,900 16,250
Employee's Life Insurance 303 600 400
Employee's Dental Insurance 1,746 3,100 2,350
Employee's Eye Insurance 485 900 650
Worker's Compensation Insurance 1,521 2,800 2,500
Employee's Retirement Fund 17,875 29,500 24,000
Disability Insurance 903 1,800 1,200
TOTAL $297,436 $381,320 $467,790
CONTRACT SERVICES
10,000
76,500
44,000
50,000
48,000
$228,500
Engineering Fees 2,000 0 2,000
Special Programs 35,024 52,350 42,350
Youth and Teen Programs 32,659 46,650 46,650
Sports Activities
45,471 71,000 50,000
Constituent Communications 37,154 45,000 46,650
TOTAL $152,308 #::;":!j;o;i ::;.;•/ssu
REPAIRS &MAINTENANCE:
1,000
$1,000
Vehicle Maintenance &Repair $568 $1,000 700
TOTAL $568 :';u;!;i;:;-/0-i;
SUPPLIES &SERVICES:
2,000
6,000
6,000
2,500
2,500
12,000
5,000
7,000
2,500
4,000
150
Advertising 3,688 3,000 5,000
Conferences 4,240 5,750 5,000
Education/Training 3,766 6,000 6,000
Dues &Publications 1,165 2,650 1,500
Gas &Oil 964 1,500 1,500
Office Supplies 12,215 15,000 15,000
Printing 3,270 3,500 4,000
Communications 2,298 5,000 4,800
Travel 2,417 2.500 2,500
Uniforms 2,387 4,000 4,000
Bank Charges 46 3,000 150
TOTAL $36,456 ::;'•:;!.!. ::\-x $49,650
CAPITAL EXPENDITURES
0
0
Capital Outlay -Vehicles 0 0 0
Office Furniture &Equipment 0 0 0
TOTAL CAPITAL EXPENDITURES $0 $0 $0 :,$0
TOTAL EXPENDITURES $486,768 $681,400 $619,120 $746,940
2001-2002 Budget Town of Fountain Hills -Parks and Recreation Page 17-8
DESERT VISTA NEIGHBORHOOD PARK
Director
To be named
Don Clark
Deputy Director of Parks
Robbie Ford
Park Operations Supervisor
MISSION STATEMENT:
The purpose of Desert Vista Neighborhood Park is to assist the Fountain Hills Sanitary District
with effluent disposal and provide residents with an additional park site,including a 3.5 acre
off-leash recreational facility.
PARK DESCRIPTION:
Desert Vista Neighborhood Park is a 12-acre site located between Desert Vista and Tower
Drive south of Tioga Drive,with approximately nine acres of turf. The Town acquired the site
on May 21,1998,from MCO Properties,Inc.The Town,in cooperation with the Fountain Hills
Sanitary District,is using the 12-acre site for an effluent disposal field.Approximately 3.5
acres is fenced for use as an off-leash recreational facility.The balance of the site is used for
lacrosse and open play.
FISCAL YEAR 2000-2001 ACCOMPLISHMENTS:
•Overseeded the entire park.
•Constructed seven containers for the mutt mitts.
•Installed two benches for residents.
•Installed two ADA approved drinking fountains and one drinking fountain for dogs.
•Installed two additional benches at the off-leash recreational facility.
•Hosted the annual Paws in the Park special event.
•Posted new signage at the Off-Leash Recreational Facility.
2001-2002 Budget Town of Fountain Hills -Desert Vista Park Page 18-1
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FISCAL YEAR 2001-2002 OBJECTIVES:
• Provide excellent weekly maintenance of park.
• Eliminate turf weeds and weeds on dirt slopes.
• Level alllow and uneven turf areas throughout the park.
• Add new surface material at the entrance of the Off-Leash Recreational Facility.
•Post new park rules.
•Install additional benches and trees.
PERFORMANCE STANDARDS:
• Provide a clean,litter-free site for the public.
•Provide pet waste bags.
• Eliminateirrigationleaksandstandingwaterwithin theoff-leashrecreational facility.
• Provide a safe and healthy off-leash recreational facility.
PERSONAL SERVICES:
One park operations supervisor maintains the entire 12-acre site.
REPAIRS AND MAINTENANCE:
Field Preparation/Maintenance:
Thesefundshelpto meetthepark objectives of providing excellent support services to parkpa
tronsandtheirpets. MaintenanceexpensesfortheOff-Leash Recreational Facilityincluderepairs
to fencing, gates, locks,sidewalks,and parking lots.
Request $3,000
Mowing/Landscaping Maintenance:
These expenditures include:winter overseeding inOctober ($5,000);fertilizing fourtimesperyear
($4,000);weedsprayingthree timesper year ($4,000);top dressmulchonceper year ($6,900);
aeration fourtimesperyear ($1,920);mowingweeklyand miscellaneous irrigation repairs.This
line item includes a 4.3%increase to the annual landscape contract.
Request $57,500
SUPPLIES AND SERVICES:
Advertising/Signage:
Thesecostsinclude:effluentwatersigns;nolittering,informationanddirectionalsigns;andsignage
related to new park ordinances.
Request $3,000
2001-2002 Budget Town of Fountain Hills -Desert Vista Park Page 18-2
x^^a*'
Electricity:
Electricityexpenses areexpected to increase thisfiscal yeardueto the additionofthree irrigation
clocks and two water chillers for drinking fountains at Desert Vista Neighborhood Park.
Request $5,000
Tools,Shop Supplies:
Tools and shop supplies are used in the care and maintenance of the park and park equipment.
Tools to be purchased include shovels,rakes,wrenches,hand-power tools,weed eater,blower,
etc. Supplies include paint,cement,rope, locks, glue, and wire.
Request $500
Water,Sewer,and Trash Pick-Up:
This line item includes potable water for chilled drinking fountains and sewage services.
Request $5,000
CAPITAL EXPENDITURES:
Park Improvements:
This budget includes the addition of the drinking fountain similar to the one installed at the Off-
Leash Recreational Facility during fiscal year 2000-2001. The drinking fountain is an ADA
approved fountain with three pet station bowls attached at the bottom.
Request $2,500
2001-2002Budget Town of Fountain Hills - Desert Vista Park Page18-3
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DESERT VISTA PARK
3/31/01 2000-2001 2000-2001 2001-2002
Year-to-Date Budget i Rev.Estimate Budget
CONTRACT SERVICES:
Professional Fees 0 0 0 "0
Engineering/Design Fees 0 0 0 0
...
TOTAL "^^^^n^Hai HHra£ffi$i£tl!&!lM^K&£fl •^^^^^^HRBflrTiVF 0
REPAIRS &MAINTENANCE:
Equipment Rental 0 5,000 0 0
Field Preparation/Maintenance 1,966 5,000 2,500 3,000
Mowing/Landscape Maintenance 29,798 55,000 40,000 57,500
TOTAL
SUPPLIES &SERVICES:
Advertising 109 1,000 500 •3;ooo
Electricity 2,515 1,200 4,200 5,000
Tools/Shop Supplies 141 2,000 500 500
Water/Sewer 1,084 0 2,000 5,000
.
TOTAL $3,849 .::-.or;:"-;v :;;••-•:•
CAPITAL EXPENDITURES
Capital Outlay -Park Improvements 1,286 0 7,500 "2,500
TOTAL $1,286
$36,899
$0 $7,500 $2,500
3 D i
TOTAL EXPENDITURES $69,200 $57,200 $76,500
2001-2002 Budget Town of Fountain Hills -Desert Vista Park Page 18-4
c
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FOUNTAIN PARK
Director
To be named
Don Clark
Deputy Director of Parks
Robbie Ford
Park Operations Supervisor
MISSION STATEMENT:
ThestaffofFountainParkisdedicatedtoenhancingthebeauty,value,andqualityofthe environment,
andto providing qualityrecreational opportunities through the operation and maintenance of Fountain
Park.
PARK DESCRIPTION:
The Town acquired the park on May 1,1997,from MCO Properties,Inc.Approximately nine
months later the Parks and Recreation Commission developed a Master Plan which has been
revised several times over the last two years to accommodate the community's needs.The plan
includes approximately 7,200 linear feet of walkways with:lighting;three picnic ramadas with
tables and barbecues;scattered picnic tables;two restroom/control buildings;two parking lots
with 120 stalls;children's playground and tot lot with water feature and shade structure;18 hole
disc golf course with driving tees;outdoor performance pad; 12 station par course;connecting
footbridge;interpretive signage;and site furnishings.
Fountain Park is a 64-acre passive recreation area and anchor to the Town Center.The park,
built in 1970,included:35-acres of turf;a 29-acre million gallon effluent lake;the world
famous fountain;a dam;pump station;an 18-hole championship disc golf course;a children's
playground;various picnic tables and benches;and two parking lots. Work began in 2000 to
replacethelakelinerandwascompletedearlyin 2001.In 1998,theTownreceived$700,000in
Heritage Grant funds for Phase I improvements at Fountain Park, including two additional covered
picnic ramadas, anew restroom/control building, and connecting sidewalks throughout the park.
The Town will also be receiving $237,307 from the Land and Water Conservation Fund to apply
to Phase II improvements.Phase II improvements include one activity area with a tot lot and
playground, three picnic ramadas with tables and grills, one lighted parking lot, an educational
arboretum,and signage throughout the park.Phase II improvements are anticipated to begin this
Fall.
2001-2002 Budget Town of Fountain Hills -Fountain Park Page 19-1
c
FISCAL YEAR 2000-2001 ACCOMPLISHMENTS:
•Continued annual tradition of dyeing the Fountain green on St.Patrick's Day.
• Closed park for various park projects (lake liner repair, Phase I Improvements, Sanitary
District's injection and well project, and culvert project).
•Collaborated with the Engineering Department on the lake liner replacement project.
• CompletedPhaseIimprovementstoFountainParkincludinganewrestroom/controlbuilding,
two covered ramadas,and colored sidewalks connecting the restroom/control building to the
ramadas.
•Collaborated with Victoria Properties on a joint parking lot between the park and Plaza
Fountainside.
•Installed anew computerized control panel for pump operations of the fountain.
•Collaborated with the Sanitary District on rebuilding four aeration pumps for circulation of
oxygen into Fountain Lake.
•Initiated a monthly vehicleinspection of one full-size truck.
FISCAL YEAR 2001-2002 OBJECTIVES:
Provide professional assistance during fairs and large events.
Begin Phase II improvements of the approved Master Plan.
Continue to decrease the migratory bird population at the lake.
Provide exceptional maintenance of the Town's assets.
Emphasize restroom cleanliness and a litter free environment.
Cross-train Parks and Recreation employees to assist with park beautification.
Manage financial resources to meet authorized expenditures.
Plan and implement a successful overseed schedule.
Increase staff visibility and provide assistance to park visitors.
Prepare pump house building and yard for possible public tours.
PERFORMANCE STANDARDS:
•Provide clean litter-free facilities daily.
•Secure restroom building and park entry gates daily.
•Maintain beautiful stress-free turf year round.
•Maintain an accident-free work environment.
2001-2002 Budget Town of Fountain Hills -Fountain Park Page 19-2
PERSONNEL SERVICES:
The park is staffed with one parks operations supervisor.This employee also assists with
management ofthe 12-acre Desert Vista Neighborhood Park property.
CONTRACT SERVICES:
Engineering/Design Fees:
Thisincludes$90,000foradministrationservicestodevelopconstructiondocumentsforFountain
Park Phase II improvements, and $20,000 for construction inspection services to assist with
construction administration after the project has been awarded. It is anticipated that theTownwill
contract with e-group, Inc. for both services.Development of Phase II construction documents
would begininAugust with construction beginning intheFall.
Request $110,000
REPAIRS AND MAINTENANCE:
Vehicle Maintenance/Repair:
This includes annual monthly maintenance foronefullsize half-ton 1999DodgeRam pickup,
oneJohnDeere 4x2 gator,andone 14-foot fiberglass boatwitha 4-hp engine.Monthly maintenance
includes oil changes,belt/chain replacements,and other routine maintenance.
Request $3,000
Equipment Repair/Maintenance:
Routine repairs atthe pump house are anticipated due to the age offacility. An amount of$8,000
has been included for possible pump failures,electrical problems,oil leaks, valve or seal
problems.Italsoincludesroutinemaintenanceofthe fertilization pumpforthe irrigation system.
Funds for routine maintenance,cleaning,and safety inspections are also included.
Request $8,000
Equipment Rental:
Equipment rental for Fountain Park includes miscellaneous equipment to repair the irrigation
system.
Request $1,000
Building Repairs/Maintenance:
The restroom/control building was completed in the summer 2001. Park personnel willcontinue
its high standards of cleanliness and maintenance that is stressed throughout the park system.
This budget includes funds for cleaning supplies,paper products,trash bags, and outside services
2001-2002Budget Town of Fountain Hills - Fountain Park Page19-3
for electrical and air conditioning repairs,and semi-annual floor cleaning.
Request $3,000
Field and Park Maintenance:
This line item includes expenses not included in the annual landscape contract,such as the annual
fowl removal program,dog mitts,fencing for special events,pH testing of the lake water, acid
for the injection system, fertilizer, and maintenance and repairs to the pumps.
Request $27,500
Mowing/Landscape Maintenance:
Landscape maintenance includes weekly mowing,landscape maintenance, and irrigation system
repairs.TruGreen Landcare is the current contractor that has been maintaining Fountain Park for
two years.Included in this lineitem is a4.3%increase to the annual landscape contract ("ALC")
and the following additional expenses:
•Winter overseeding -$20,600 (Scheduled for 10/19-11/9)(included in the ALC)
•Landscape and maintenance -$22,900 (included in the ALC)
•Mowing -$24,000 (included in the ALC)
• Tree trimming -$1,000
•United States and Arizona State Flags -$500
• New trees and landscape material -$5,000
•Aeration four times per year -$5,600 (included in the ALC)
•Irrigation repairs -$8,000 (included in the ALC)
•Irrigation maintenance -$7,000 (included in the ALC)
Request $90,000
SUPPLIES &SERVICES:
Advertising/Signage:
The costs associated with this line item are signage,including effluent water signs, no litter
signs,directional signs,and new park ordinances.Also included in this line item is the cost
associated with bid advertisements for Fountain Park Phase II improvements.
Request $5,000
Conferences:
These funds are requested so that park staff can attend the annual APRA and APRA southwest
conferences.
Request $100
2001-2002 Budget Town of Fountain Hills -Fountain Park Page 19-4
Education &Training:
Training and certifications are an important part of meeting park operation goals. These funds
are to keep the park operations supervisor current with certifications.
Request $700
Dues &Publications:
This line item is for APRA and NRPA annual dues and journal publications.
Request $150
Office Supplies:
This line item includes costs for miscellaneous office supplies and re-stocking the first aid
supply kit at Fountain Park.
Request $500
Electricity:
The largest expense for supplies and services is electricity. This expense includes electricity to
operate the three fountain pumps, one irrigationpump, fountain lighting, illuminationof theflag
pole, lake aeration compressors,restroom/control building, ramadas, and pump house facilities.
Because the park was closed for lake linerrepairs and park improvements during fiscal year 2000-
2001,this line item was significantly decreased.The park and fountain are now operational and it
is necessary to increase this line item to run the fountain pumps.
Request $150,000
Gas &Oil:
This lineitem includes expenditures for onefull size half-ton 1999Dodge Ram truck. Also included
is one John Deere gator, one 14-foot fiberglass boat with a 4-hp engine,one pressure washer, one
generator, one air compressor,and numerous 2-cycle gas powered landscaping equipment.
Request $3,000
Tools,Shop Supplies:
This line item includes tools for one parks operations supervisor to use in the care and maintenance
of the park and park equipment.Tools include pruners,loppers, saws, shovels, rakes, wrenches,
lightmeters,andotherhandtoolsassociatedwiththe maintenance ofthepark and facility.Supplies
include paint,cement,rope, locks, glue, and wire.
Request $1,000
Printing:
2001-2002 Budget Town of Fountain Hills -Fountain Park Page 19-5
During thisfiscal year,staff will begin preparing construction documents forFountain Park Phase II
improvements.Costsassociatedwithproducingconstructiondocumentsareduplicationofplans
andspecifications,preparationof as-builtdrawings,andpreparationoftemporarysignage.
Request $3,000
Communications:
The two-way radio, pager,and cellular phone will be replaced with a Nextel unit because of the
transition from analog to digital technology.This line item includes one Nextel unit and the
monthly costs of maintenance and use.
Request $1,100
Water/Sewer/Trash Pick-Up:
Thisitemincludespotablewaterforthe restroom/control buildingandchilleddrinking fountains,
and trash service for one dumpster.
Request $7,000
Travel Expense:
This line item is for travel reimbursement or mileage that is job related.
Request $100
Uniforms:
Funds are requested for uniforms to outfit one parks operations supervisor. Uniforms include
shirts,pants,shorts,boots,hats,belts,jackets(forthefallseason),andpersonalsafety equipment.
ParksandRecreationuniformsincreasestaffvisibilityandcreatea positivepublicimage.
Request $1,000
CAPITAL EXPENDITURES:
Park Improvements:
Early this year, the Town received $237,307 from the Land and Water Conservation Fund as a
resultoftheArizonaStateParksHeritageGrantapplicationsubmittedonFebruary 29,2000.This
application requestedfundstocompleteFountainParkPhaseII improvements,includingan activity
area with a shaded playground and playground equipment;one lighted parking lot; an educational
arboretum;one multi-path walkwaythroughoutthepark;threepicnicramadaswithtables;andpark
signage.
Request $1,000,000
2001-2002 Budget Town of Fountain Hills -Fountain Park Page 19-6
e group
wiokw.ttaumn i mtornmm <tmm>nc
6tf «.«Cw<K«t ftrta**Wft««"*♦HOW KlKt «0Q
Fountain Park Master Plan
North 0
PHASE I (EXISTING)
.10'wide integrallycolored ADA
1 sidewalk (4,920 linear feet)
_8'wide multi-use walking pathwith
*•decomposed graniteover asphalt
(4,615 linear feet)
.-"Red Yucca Ramada"with three 8
'person picnic tables andbarbecue
West parkinglot with 1IS lighted
spaces. See sheet "FountainPark
West ParkingLot" foranenlargement
"Golden Barrel Ramada"with three 8
person picnic tables and barbecue
PHASE II
.,"Kiwanis Ramada"with three 8
. personpicnictables andbarbecue
"ChuparosaRamada' with ihree :
"person picnic tables and barbecue
r "Ironwood Ramada"with three 8
\~person picnic tables and barbecue
O Educational arboretum with signage
142 trees total.
„,InterpretiveSignage (5 stations).
*-•See sheet "Fountain Park
Interpretive Sighnage"fordetail
f p 18 hole disc golfcourse witli ice
6 Restroom t control building (990 S.F.)Irj\Fountain Lake performance pad with
•-. spectator seating
u (45'x75')shaded totlotfin3-5 year olds
•.**.'(45*x7S')playground for 5-12year olds
(IJ Park entry signage (2 locations)See shee
"Fountain ParkEntry Signage" for detail
( J JEast parking lot with 59 lighted spaces
(K)Veterans memorial and rose (
/1 \Pathway lights covering (9,535
')L.F.and 95 lamps)
')\fM Desert Wildflower Garden (15,060
S.F.). See sheet "FountainParkDesert
Wildflower Garden" for an enlargement.
c
c
FOUNTAIN PARK
3/31701 2000-2001 2000-2001 2001-2002
Year-to-Date '.'.Budget Rev.Estimate Budget
SALARIES &BENEFITS:
Wages 27,112 37,000 37,000 39,400
FICA 376 550 506 590
Unemployment Insurance 53 70 70 50
Employee's Health Insurance 2,668 3,650 3,850 4,210
Employee's Life Insurance 50 90 70 90
Employee's Dental Insurance 357 430 480 530
Employee's Eye Insurance 102 180 150 180
Worker's Compensation Insurance 456 780 900 880
Employee's Retirement Fund 2,982 4.070 4,050 4,340
Disability Insurance 136 250 200 270
TOTAL $34,292 ::/,;:,<•!'•:;..:.:,
CONTRACT SERVICES:
Engineering/Design Fees 56,014 145,000 75,000 110,000
_
TOTAL t 56,014 ••-'.m r l>\su 110,000
REPAIRS &MAINTENANCE:
Equipment Repair 6,074 12,000 8,000 8,000
Vehicle Maintenance/Repair 1,551 1,000 2,500 3,000
Equipment Rental 68 9,200 1,000 1,000
Building Repairs/Maintenance 3,516 3,000 4,000 3,000
Field and Park Maintenance 33,679 27,500 37,000 27,500
Mowing/Landscape Maintenance 44,574 95,000 80,000 90,000
TOTAL $89,462 i!•/•/\n.•:-;,-;..:m.'•••-":•
SUPPLIES &SERVICES:
Advertising 604 400 800 5,000
Conferences 0 100 100 100
Education/Training 309 500 500 700
Dues &Publications 0 100 100 150
Electricity 15,226 50,000 50,000 150,000
Gas and Oil 1,878 2,000 2,200 3,000
Office Supplies 198 500 400 500
Tools,Shop Supplies 592 2,000 1,000 1,000
Printing 75 3,000 300 3,000
Communications Expense 98 800 200 1,100
Water 2.734 7,000 7,000 7,000
Travel 5 100 100 100
Uniforms 529 1,000 800 1,000
TOTAL ::/..'.-.10 :;•:•/;o;i '/-
CAPITAL EXPENDITURES
Capital Outlay -Equipment 2,233 1,600 2,235 0
Capital Outlay -Improvements 1,224.261 1,200,000 1,225,000 1,000,000
TOTAL $1,226,494 $1,201,600
~1
$1,227,235 $1,000,000
1 1 • _
TOTAL EXPENDITURES $1,428,510 $1,608,870 $1,545,511 $1,465,690
2001-2002 Budget Town of Fountain Hills -Fountain Park Page 19-7
\^jp/
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FOUR PEAKS PARK
Director
To be named
Dave Arnold
jPark Operations Supervisor
MISSION STATEMENT:
The staff of Four Peaks Neighborhood Park is dedicated to maintaining the 14-acre facility to
department standards andto cooperatively schedulethe facility with theFountainHillsUnified
School District.
PARK DESCRIPTION:
Four Peaks Neighborhood Park is a 14-acre recreation facility adjacent to Four Peaks Elemen
tary School. The Town recently acquired approximately 10 additional acres at Four Peaks
Neighborhood Park for which the Town Council recently approved a Master Plan. The Town of
Fountain Hills Parks and Recreation Department has maintained this land for several years and
willcontinuetomaintainitin thefuture. The park currently includes a lighted soccerfield with
seating, amulti-purpose field with lights, one Little League field, one Softballfield, two lighted
tennis courts,two lighted basketball courts, a children's playground,restroom/control building,
one ramada with a grill, a temporary skate park facility, and parking for 30 vehicles.
FISCAL YEAR 2000-2001 ACCOMPLISHMENTS:
• Provided support services for Little League,the Soccer Club,Pop Warner Football,and the
Lacrosse Club.
•Upgraded conditions of ball fields.
• Initiated an inspection of the temporary skate park facility.
•Initiated a monthly vehicle inspection of one full-size truck.
• Installed aninjection system at the south athletic field.
• Acquired approximately 10-acres of park land from the Fountain Hills Unified School Dis
trict.
2001-2002 Budget Town of Fountain Hills - Four Peaks Park Page 20-1
FISCAL YEAR 2001-2002 OBJECTIVES:
i^,•Maintain current support services to customers.
•Provide exceptional maintenance of the Town's assets.
•Emphasize restroom cleanliness and litter free environment.
•Manage financial resources to meet authorized expenditures.
•Maintain high staff visibility and provide friendly help for park patrons.
PERFORMANCE STANDARDS:
•Provide safe and clean facilities daily.
•Secure restroom/control building and park entry gate daily.
•Maintain safe and beautiful green turf year-round.
•Maintain an accident free work place.
PERSONAL SERVICES:
Oneparkoperations supervisor maintains the entire site and allfacilities. Although approximately
10acres has been acquired, increasing the park to 14 acres, no additional staff is being requested
thisfiscalyear.
(,CONTRACT SERVICES:
Engineering/Design Fees:
Thelineitemincludes$23,000forthe administration servicestodevelopconstructiondocumentsfor
the proposed skate park facility at Four Peaks Neighborhood Park -Phase II. It is anticipated that
theTownwillcontractwithe-group, Inc.forthisservice. Development oftheskate parkconstruction
documentswould startinAugust 2001withconstruction beginning whenadditionalfunding becomes
available during thefiscal year,either through savings from theFountain Park -Phase IIproject or
collected development fees.
Request $23,000
REPAIRS AND MAINTENANCE:
Vehicle Maintenance/Repairs:
This budget includes annual/routine maintenance on one full size truck, one John Deere 4x2 gator,
tractor,andaJohnDeerefieldrake. The maintenancecontractfortheJohnDeereequipment,chipper/
spreader, and aerator account for the increase to this line item. Also included are expenditures for
tires,oilchanges, and other repairs for the maintenance of allvehicles.
Request $2,300
^%^^y^
2001-2002 Budget Town of Fountain Hills -Four Peaks Park Page 20-2
Equipment Rental:
^^Rentals include asod cutter used for edging ball fields,a trencher for installation ofnew irrigation lines,
a verticutter,andturf vac for maintenance of turf areas.
Request $2,800
Building Repairs/Maintenance:
Ahighstandardofcleanlinessandmaintenanceisheld for FourPeaks Neighborhood Park,requiring
adequate cleaningsupplies forthe restroom,controlbuilding,andexteriorareas.Additionally,thisline
item includes fundsto maintain the temporary skatepark,parkinglot,andlightsthroughoutthe facility.
Thisbudgetincludescleaning supplies,paper products,trashbags,andoutsideservicesfor plumbing,
electrical,ACrepairs,and interior/exterior painting.
Request $2,500
Field Preparation/Maintenance:
Fundsinthislineitemassiststaffin providing excellentsupportservicestoyouthsports,adult sports,
and othercommunity organizations using park amenities.Expenditures include maintenance ofall
sportsfields with:fertilizers;organic materials;fieldmarkingpaintforsoccer,lacrosseandPop Warner,
chalk foradultsoftballgames andLittleLeague; irrigation parts and repairs;replacement nets; and
W'repairstofencing,gates,locks,sidewalks,parkinglots,and damaged park equipment.
Request $16,500
Mowing/Landscaping Maintenance:
This lineitemisfortheannualmowingcontract andrelated expenditures tomaintain 6.8 acres of turf,
comprised oftwoball fields,asoccerfield,andgeneral athletic fields. Mowingisdoneonaweekly
schedule andalso uponrequest. This line item includes a4.3%increase to the annual landscape
contract and 10%for special requests by the Parks &Recreation Department.
Request $14,000
SUPPLIES AND SERVICES:
Advertising/Signage:
These fundsprovideadditionalparksignage fornew park ordinances.
Request $4,500
Conferences:
ThesefundsarerequestedforparkstafftoattendtheannualAPRAand STMA-AZ national conferences.
^Request $1,000
2001-2002 Budget Town of Fountain Hills -Four Peaks Park Page 20-3
Continuing Education:
W^Training and certifications are an important part of meeting park operation goals.These funds
enable the park operations supervisor to maintain current certifications.
Request $300
Dues and Publications:
This lineitemisforannual professional dues and journal publications.
Request $150
Office Supplies:
This line item is for miscellaneous office supplies and items to re-stock the first aid supply kit at
Four Peaks Neighborhood Park.
Request $100
Electricity:
Electricity expenses are expected to increase 10% due to the Four Peaks Neighborhood Park
Phase II park expansion and increased use of new park amenities.All fields are constructed
with lights for night play.Expenditures for other lighted amenities include two-lighted tennis
^^courts,two-lighted basketball courts,one lighted ramada,and area lighting throughout the park.
Request $18,000
Gas and Oil:
This line item includes expenditures for one full size 1996 Dodge Ram truck. Also included are
one John Deere gator, one John Deere field rake,one mixed fuel for 2-cycle equipment,one
chipper/shredder,and tractor (requested in this fiscal year).There will be an approximate
increase of 30%due to the additional vehicle use by the recreation assistants and office staff.
Request $2,400
Tools,Shop Supplies:
These budget items include tools for one park operations staff to maintain the park and park
equipment.Tools include pruners,loppers,saws,shovels,rakes,wrenches,light meters, etc.
Supplies include paint,cement,rope,locks,glue,wire, etc.
Request $2,000
2001-2002 Budget Town of Fountain Hills -Four Peaks Park Page 20-4
\a^y'
Printing
Printingisfordocuments, as-builtdrawings,temporarysignage,and businesscards.
Request $3,000
Communications:
The two-way radio, pager, and cellular phone will be replaced with a Nextel unit because of the
transition from analog to digital technology.This line item includes one Nextel unit and the
monthly costs of maintenance and use.
Request $1,100
Water/Sewer/Trash Pick-Up:
This line item includes: potable water for the restroom/control building and chilled drinking
fountains; trash pick-up for one dumpster; and irrigation of all turf and landscaped areas.The
Town will be responsible for the additional 300,000 square feet of turf recently acquired from
the School District carrying an increase in irrigation cost.
Request $28,000
Travel Expenses:
v^This budget isfor travel reimbursements and mileage that is job related. This line item includes
airfare expenses toLas Vegas,Nevada,forthe STMA National Conference!
Request $400
Uniforms:
Funds are requested for uniformsto outfit one park operations supervisor. Uniforms include
shirts, pants, one pair of boots, hats, belts, jackets (for the fall season), and personal safety
equipment.Parksand Recreation uniformsincreasestaff visibilityandcreate a positivepublic
image.
Request $1,000
2001-2002 Budget Town of FountainHills- Four Peaks Park Page 20-5
u
Capital Improvements:
The Town will receive approximately 10-acres of land from the School District at Four Peaks
Neighborhood Parkinexchangeforimmediatepark improvements tothe playground.Aspartofthe
masterplanforFourPeaksNeighborhoodParkPhaseII,these playground improvements include
playground equipment,aplaygroundshade structure,oneslide,andsite improvements adjacent tothe
playground. Theplaygroundportion ofPhaseIIisexpectedtobecompletedbyAugust 1,2001 and
will costapproximately $105,000.TheFour Peaks Rotary Club is donating $15,000 from themoney
itreceivedforthePennyPlaygroundandtheTownwillcontribute$55,000tothepark improvements.
The School District will contribute $35,000 to these parkimprovements as part of their current capital
improvement project.
Request $55,000
2001-2002 Budget Town of Fountain Hills - Four Peaks Park Page 20-6
FOUR PEAKS NEIGHBORHOOD PARK L
2001-2002
Budget
3/31/2001 2000-2001 2000-2001
Year-to-Date Budget Rev.Estimate
SALARIES &BENEFITS:
38,100
570
50
5,100
90
780
180
980
4,190
260
Wages 24,222 39,500 32,100
FICA 325 870 500
Unemployment Insurance 53 140 100
Employee's Health Insurance 3.290 3,000 3.950
Employee's Life Insurance 50 90 70
Employee's Dental Insurance 490 600 700
Employee's Eye Insurance 116 110 150
Worker's Compensation Insurance 428 980 900
Employee's Retirement Fund 2,664 3,850 3.550
Disability Insurance 136 270 200
TOTAL $31,774 $49,410 $42,220 $50,300
CONTRACT SERVICES:
23,000Engineering/Design Fees 7,000 0 7,000
TOTAL 7,000 7,000 23,000
REPAIRS &MAINTENANCE:
2,300
2,800
2,500
16,500
14,000
Vehicle Maintenance/Repair 2.281 2.250 2,500
Equipment Rental 1,143 2,750 1,750
Building Repairs/Maintenance 611 2,500 1,000
Field Preparation/Maintenance 11,838 16,500 16,500
Mowing/Landscape Maintenance 9,330 13,000 13,000
TOTAL $25,203 $37,000 $34,750 $38,100
SUPPLIES &SERVICES:
4,500
1,000
300
150
18,000
2,400
100
2,000
3,000
1,100
28,000
400
1,000
Advertising 155 200 200
Conferences 0 240 0
Education/Training 505 300 600
Dues and Publications 0 100 100
Electricity 9,912 13,500 14,500
Gas and Oil 951 1.200 1,200
Office Supplies 206 100 250
Tools,Shop Supplies 1.951 2,000 2,000
Printing 82 500 250
Communication Expense 75 300 100
Water/Sewer 4.290 7,000 7.300
Travel 0 100 100
Uniforms 361 1,000 500
TOTAL $18,488 $26,540 $27,100 $61,950
CAPITAL EXPENDITURES
0
0
55,000
Capital Outlay -Vehicles 0 0 0
Park Improvements 0 0 0
Park Equipment 11,158 11,800 11,800
TOTAL $11,158 $11,800 $11,800 $55,000
TOTAL EXPENDITURES $93,623 $124,750 $122,870 $228,350
2001-2002 Budget Town of Fountain Hills -Four Peaks Park Page 20-7
•-._'../FourPeaksNeighborhoodParkPhaseIIConceptualMasterPlan(jftKmEghtedWinerolerhockeyferity*»txeachsrsSkNewtabledoaskeMlcourtswinbleachers(*JS)shadobosquemthpicnictables^RExistinglighledballfield(2JNewswage/mainlenanceyard(Approx:2500si.)(f§^Existingtenniscourts(jkExistinglightedSoftballf.e!d(jSiNewFourPeaksElementarySchooladdition(®)Nen13.500S.F.CommunityRecreationCenter(fS)Ne/iparkinglol(29spaces)(jijtoSchoolplaygroundffi%Newskateboardpark^WNewbikerackarea(jw)Fliclar.a@Largegroupramadawithpxnictablesandbarbecues(SSNewparkinglot(25spaces)I'mNewtrashenclosure(ill)Existingpedestrianbridge(jt§)ExistingFourPeaksNeighborhoodParklightedsoccer^fieldr^§)Existingrestroomsandoffice0ikExistingparking0fyAdnx'rssuat'enBuVfcnggj)FourPeaksElemantaiySchool{zfyExistingbusloadingareaggExistingFourPeaksNeroHjorhocdParkNaliveAreaOpenSpacegg)CatoteWashNatrraAreaOpanSpace(3fiCellPhoneTrans'o-rr.srw'.hScreenWailr^Access(orCellPhoneTransformer^y^Maintenance$2)BufferAreaw.lnbemvngandIsndscapo3'TaiMelalFencetoMatchPhaseIFenceAVngWashChainTjikFenceforBaseba3andSoflba'tFie'dsno«ih030'60'FourPi-oksMetthboriwcdPorkPho>»llConccploolMoslorPlanegroupcftvircivncnloldo.gn>"C-;CoftSIWjW'ONBim-sOrji-yw;0HS7W£hianmm-jiJCOlO
\ii$jj^0?ir
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GOLDEN EAGLE PARK
Director
(to be named)
Don Clark
Deputy Director of Parks
Chance Butterfield
Park Operations Supervisor
Danny Tancredi
Parks Worker
MISSION STATEMENT:
Golden Eagle Park is a community treasure and a support facility for the expanding Junior/
Senior High School.It is also a high profile property and an excellent community amenity with
an emphasis on safety,cleanliness,and beauty.
PARK DESCRIPTION:
Golden Eagle Park is a 25-acre active recreation facility adjacent to the Middle School/High
School. The park includes four multi-purpose lighted ball fields with covered dugouts and
seating for 550 spectators, four lighted tennis courts with a shaded waiting area, two lighted
basketball courts with bleachers,two lighted sand volleyball courts with a shower tower, a tot
lot,a children's playground with ashaded seat wall, a2,500 square foot restroom/control building,
three parking lots with a total of 223 parking spaces, three picnic ramadas with grills, two
pedestrian foot bridges,six chilled drinking fountains,a horse shoe pit, six open turf areas, a
large equipment storage yard, and over a mile of sidewalks and concrete pathways.
FISCAL YEAR 2000-2001 ACCOMPLISHMENTS:
Installed a fence around the volleyball courts.
Resurfaced the basketball courts.
Collaborated with the Engineering Department on improvements to the Golden Eagle Dam.
Replaced and added additional trees and shrubs throughout Golden Eagle Park.
Established an open turf area between Fields #2 and #3.
Painted the restroom/control building,railings,curbs,and garbage bins.
Installed a new modular desk in the office.
Collaborated with Fountain Hills Little League to reinstall one scoreboard and install three
new scoreboards at all four fields.
2001-2002 Budget Town of Fountain Hills -Golden Eagle Park Page 21-1
•Provided support services to High School and Middle School personnel and sport teams.
•Provided field preparation to the Senior Softball program (leagues and tournaments),the
Men's League,Fountain Hills Little League,and Fountain Hills Soccer Club.
•Initiated a monthly vehicle inspection of two full-size trucks.
FISCAL YEAR 2001-2002 OBJECTIVES:
•Maintain current support services to assist youth and adult organizations,Middle/High School
sports activities,and other community organizations using Golden Eagle Park facilities.
•Provide exceptional maintenance of the Town's assets.
•Emphasize restroom cleanliness and a litter free environment.
•Cross train recreation assistants to assist with park maintenance.
•Manage financial resources to meet authorized expenditures.
•Maintain a successful fall overseed schedule.
•Maintain high staff visibility and provide friendly help for park patrons.
PERFORMANCE STANDARDS:
•Provide safe and clean litter free facilities daily.
•Secure restroom/control building and park entry gates daily.
•Prepare and line all ball fields for scheduled activities.
•Maintain beautiful green turf year-round.
•Maintain an accident free work environment.
PERSONNEL SERVICES:
This expense is for one Deputy Director of Parks who reports to the Director of Parks and
Recreation,one Parks Operations Supervisor,and one Parks Worker.These current positions
are needed to maintain the high standards of support,services,and maintenance established for
Golden Eagle Park.
REPAIRS AND MAINTENANCE:
Vehicle Maintenance/Repairs:
This budget includes annual routine maintenance of two full size trucks, a tow behind utility
trailer, two John Deere 4x2 gators, a John Deere field rake, a reel mower, a Tennant sweeper,
and aFord tractor. The maintenance contracts for the sweeper and John Deere equipment account
for most of this line item. Also included are expenditures for tires, oil changes,and other repairs
to maintain the other vehicles.
Request $8,500
2001-2002 Budget Town of Fountain Hills -Golden Eagle Park Page 21-2
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Njjpss/
Equipment Rental:
Rentals include a sod cutter used twice a year for edging all four ball fields, a utilitypump for
removing water during mainline repairs, atrencher for installation of new irrigation lines, and a
de-thatcher for maintenance of the baseball field in-field turf.
Request $2,000
Building Repairs/Maintenance:
High standards of cleanliness and maintenance are stressed at Golden Eagle Park. Adequate
cleaning supplies for the restroom, control building, and exterior areas are provided. This line
item includes cleaning supplies; paperproducts; trash bags; service of plumbing,electrical and
air conditioning system;and paint for interior and interior surfaces.
Specific projects include:
•Replace tennis court windscreens ($5,000).
• Plastic seal and paint the parking lot ($4,000).
• Paint various projects throughout the park due to wear and tear, vandalism, and graffiti
($1,500).
•Replace picnic tables at the Cottonwood Ramada due to wear and tear ($2,500).
• Replace 10 portable fence panels used for special events at all parks ($1,000).
• Install lidsfor trash cans attheRamadas andthroughout the park tocontrol excessive fly and
bee congregation ($1,000).
Request $15,000
Field Preparation/Maintenance:
This budget item is very important to the Golden Eagle Park objectives of providing excellent
support services to assist youth sports organizations,adult sports, and other community
organizations using park amenities. Specific items include: field lighting replacement ($5,000);
gatevalvereplacementtoisolatethemainline($2,500);andadditionaltrees,shrubs,groundcover
and granite installation ($3,000).
Several sports tournaments are hosted annually for seniors,adults,and Little League.Field
preparation services are provided for these and for many other sports activities.Miscellaneous
expenditures include:maintenance of four ball fields with fertilizers,organic materials,field
marking paint for soccer and foul lines,chalk for adult softball games;irrigation parts and
repairs; and general repairs to fencing, gates, locks,parking lots, and damaged park equipment.
Request $21,000
2001-2002 Budget Town of Fountain Hills -Golden Eagle Park Page 21-3
Njiyps^
Mowing/Landscaping Maintenance:
This line item is for the annual mowing contract and related expenditures to maintain beautiful
green turf year-round at Golden Eagle Park. This includes 6.28-acres of turf comprised of four
ball fields and six open turf areas. Mowing is done on a weekly schedule and also upon request.
Tasks related to this budget are aerating,de-thatching,scalping all turf areas, removing debris
and grass clippings,top dressing,and applying herbicide and charcoal.This line item also
includes a 4.3%increase of the Annual Landscape Contract.
Request $40,000
SUPPLIES AND SERVICES:
Advertising/Signage:
This line item includes funds to replace and add signage including effluent water signs, no
littering and information signs,directional and park rules signs.
Request $5,000
Conferences:
These funds are requested for staff to attend the annual National Recreation Park Association,
and Arizona Parks and Recreation Association,and APRA Southwest conferences.
Request $2,500
Continuing Education:
Training and certifications are an important part of meeting park operation goals.These funds
train park staff in their respective fields of interest including sports turf, master gardening, and
arborculture.Also included are fees to maintain current certifications and to attend the
Playground Safety institute.
Request $4,000
Dues and Publications:
This line item is for annual dues and journal publications.
Request $700
Office Supplies:
This budget includes miscellaneous office supplies and items to restock the First Aid supply
kit at Golden Eagle Park.
Request $1,000
2001-2002 Budget Town of Fountain Hills -Golden Eagle Park Page 21-4
Electricity:
Electricity expenses are expected to increase 20% for increased use of park amenities. All
four ball fields are constructed with lights for night play.Expenditures for other lighted
amenities include four lighted tennis courts,two lighted basketball courts, two lighted
volleyballcourts, three lighted Ramadas, monument lighting, and area lighting throughout the
park.
Request $35,000
Gas and Oil:
This line item includes gas and oil for one 1999 Dodge Ram and one 1991 Chevy long bed
truck. Also included are two John Deere gators, one John Deere field rake,propane for one
Tennant sweeper,diesel for one Ford tractor, and mixed fuel for 2-cycle equipment.There
will be approximately a 50%increase due to the addition of fuel for the Tennant sweeper,
diesel for the tractor and increased use of vehicles by recreation assistants and office staff.
Request $4,000
Tools,Shop Supplies:
This budget provides parks operations staff with tools and shop supplies used to maintain the
park and park equipment.Tools include pruners,laupers, saws, shovels, rakes, wrenches,
light meters, etc.Supplies include paint,cement,rope, locks, glue, wire, etc.
Request $3,000
Printing:
Printing is for documents,as-built drawings,temporary signage,and business cards.
Request $500
Communications:
The two-way radio, pager, and cellular phone will be replaced with a Nextel unit because of
the transition from analog to digital technology.This line item includes four Nextel units and
monthly costs for maintenance and use.
Request $4,500
Water/Sewer/Trash Pick-Up:
This item includes potable water for the restroom/control building and eight chilled drinking
fountains; trash pick-up for three dumpsters;sprinkler watering for the stabilized in-fields on
four ball fields; the volleyball watering system;and several potable quick couplers.Although
2001-2002 Budget Town of Fountain Hills -Golden Eagle Park Page21-5
all turf areas are normally irrigated with effluent water; an interruption of effluent water was
\^experienced last year.An additional amountof $1,500 in potable waterhasbeenincludedto
compensate for any interruptions in the next fiscal year.
Request $8,000
Travel Expenses:
This budget is for travel reimbursements or mileage that is job related. Also included in this
line item is the cost for the deputy director of parks to attend the NRPA conference in
Colorado.
Request $1,500
Uniforms:
Funds are requested for uniforms to outfit three parks operations staff Uniforms include shirts,
pants, boots, hats, belts,jackets (for the fall season),and personal safety equipment.Uniforms
increase staff visibility and create a positive public image.
Request $4,000
CAPITAL EXPENDITURES:
Park Improvements:
This budget is for improvements to park equipment and furnishings to enhance park
maintenance and park aesthetics.This request includes:
• An effluent water irrigation pump system including engineering fees,piping,electrical
work, and installation to bring effluent water to Golden Eagle Park for irrigating turf areas
($42,000).
• Shade structures for the tot lot and playground to allow children to play on the equipment
year-round ($18,000).
Request $60,000
2001-2002 Budget Town of Fountain Hills -Golden Eagle Park Page 21-6
(Ill'ltCIl SITE
e^^
V
PBKSntlAN t*\WJtPASS
loniVKt PARK AND
Mr-SnCtTJUlBJi
RECREATIONAL MASTER PLAN
GOLDEN EAGLE PARK
FOUNTAIN HILLS,ARIZONA
e group
landscape erchtecture 'environments!design inc
eg #9 5150.00
SCHOOL SITE
UXTT1LLORAMA1M
onanntf area
SAffllARO RAMADA
SUNRTOGE CANYON
CtOLFCOURSH
wrth o 50 100 :oo
GOLDEN EAGLE PARK u L "T
3/31/01 2000-2001 2000-2001
Rev.Estimate
2001-2002
Budget...
107,000
:1,590
200
11,760
270
•1,480
460
2,770
11,770
730
Year-to-Date Budget
SALARIES &BENEFITS:
Wages 73,606 94,900 98,500
FICA 1,027 1,400 1,405
Unemployment Insurance 157 210 150
Employee's Health Insurance 6,818 8,850 9,500
Employee's Life Insurance 149 270 200
Employee's Dental Insurance 986 1,450 1,350
Employee's Eye Insurance 279 460 375
Worker's Compensation Insurance 1,303 2,350 2,500
Employee's Retirement Fund 8,097 10,440 10,850
Disability Insurance 382 650 550
TOTAL $92,804 $120,980 $125280 $138,030
CONTRACT SERVICES:
TOTAL 0 0
REPAIRS &MAINTENANCE:
8,500
2,000
15,000
21,000
40,000
Vehicle Maintenance/Repair 6,021 8,000 9,000
Equipment Rental 322 1,800 800
Building Repairs/Maintenance 7,557 10,000 9,500
Field Preparation/Maintenance 27,306 31,000 31,000
Mowing/Landscape Maintenance 22,885 31,700 31,700
TOTAL $64,091 $86,500
SUPPLIES &SERVICES:
5,000
2,500
4,000
.700
35,000
4,000
1,000
3,000
500
4,500
8,000
1,500
4,000
Advertising 485 600 600
Conferences (20)700 100
Education/Training 750 2,000 1,000
Dues and Publications 295 400 400
Electricity 20,602 30,000 31,000
Gas and Oil 2,545 3,300 3,300
Office Supplies 719 300 800
Tools, Shop Supplies 1,651 4,000 2,800
Printing 0 625 625
Communication Expense 246 2,000 500
Water/Sewer 4,986 8,000 8,000
Travel 0 100 100
Uniforms 1,329 3,000 2,000
TOTAL $33,588 $55,025 ..,'$51,225 $73,700
CAPITAL EXPENDITURES
0
60,000
$60,000
Park Equipment 0 0 0
Park Improvements 7,288 39,000 20,000
TOTAL $7,288 $39,000 $20,000
J •L
TOTAL EXPENDITURES $197,771 $297,505 $278,605 $358,230
2001-2002 Budget Town of Fountain Hills -Golden Eagle Park Page 21-7
PatHarvej
Street Siperiiteideit
Street Depirtmeit I
ENGINEERING DEPARTMENT
Ton Wild
Arwtait Piblic Worb Director
David Sttpaiek
PiMk Worts Uaiiteuice
GarjMupave.C.E.T
CuilEipittrtif luptcio
Du Sckoerfeld
Ci»il EipKenif lupecior
Betty Bnaioi
EiecttJTeAssiitait
JaniceBatter
Secretary
RudjHimLP.E..L.S.
Director of PiblicWorb
TonEipieei
LeticiaCarrillo.E.l.T.
Traffic Eipieena|Auljji
JtmLetbier
Seiior Civil Etpieer
KeiValverde
Eipieenij Tectorial/
CAD Operator
ArtCaidelaria
Civil Eipieer
Steve SikorsLi
Draftu|/CAD Tectorial
Vacail
litem
MISSION STATEMENT:
The Engineering Department is dedicated to protecting the health,safety and well being of the
public by assuring properly designed and constructed infrastructure,correct property transfers,
quality mapping and excellent community service.
DEPARTMENT DESCRIPTION:
The Engineering Department processes, reviews,permits and inspects encroachment permits,
includingsubdivision plans, "off-site" improvement plans and utilitycuts. The department supports
theBuilding Safety Department by reviewing and inspecting site work plans for building permits.
The department supports the Community Development Department by technical review of area
specificplans, rezonings, preliminary plats, special use permits and other land use matters.
The Engineering Departmentis responsible forsitecapitalprojectsincludingstreets,traffic,drainage,
andlandscaping,and provides technicalsupportfor park and building projects. The department
providesprojectplanning, design anddrafting (ordesign contract management andplan review),
constructioninspection,andcontractadministration. The department alsohandlesallstreetmajor
maintenance contracts,including design,layout and inspection.
TheEngineeringDepartmentprovidesmappinganddraftingsupportforallTowndepartmentsand
provides administrativeand clerical support for the Public Works and Street Departments. The
2001-2002 Budget Town of Fountain Hills -Engineering Page 22-1
department functions as the Town's traffic engineer,drainage administrator and floodplain
administrator.
The Engineering Department processes allreal estate transactions forthe Town including right-of-
way, easements and real property. The transactions include acquisitions, abandonments and
annexations.
FISCAL YEAR 2000-2001 ACCOMPLISHMENTS:
During thefirstten months of fiscal year2000-2001,the Engineering Department accomplished
the following:
•Reviewed 1,024 site plans for building permits
•Reviewed 16 subdivision preliminary plats.
• Reviewed, permitted, and inspected 19subdivision improvement plan projects.
•Reviewed,permitted and inspected 379 utility permit requests and 90 locations under blanket
permits.
•Reviewed and processed 29 real estate transactions including 22 easement abandonments,2
easement grants,4 property acquisitions,and 1 other real estate transaction.
•Inspected major public projects including the Golden Eagle Park Dam improvements;the
Fountain Lake liner replacement;the Shea Boulevard widening, and the Community Center.
•Updated plat,zoning and building development maps quarterly.
•Scanned plat maps and improvement plans onto CD-ROM.
•Prepared traffic signal conduit map.
FISCAL YEAR 2000-2002 OBJECTIVES:
•Reconstruct Saguaro Boulevard drainage system in the downtown area to minimize street
flooding.
•Continue the storm drain atlas maps and traffic signal conduit maps.
•Continue data conversion to a GIS system.
•Continue capital project planning,design and construction consistent with the budget and the5-
yearCIP.
•Continue street major maintenance work (see Street Section),expending all budgeted funds.
•Perform a Town-wide pavement maintenance evaluation (last done in 1993).
2001-2002 Budget Town of Fountain Hills -Engineering Page 22-2
PERFORMANCE STANDARDS:
•Perform building permit first review plan checks within:
• 10 working days for single family residences and miscellaneous permits.
•15 working days for multi-family and commercial permits.
• 5 working days for subsequent plan reviews.
• Perform subdivision (encroachment permit) first review plan checks within 20 working days
andsubsequentplanreviewsin5workingdays. Performutilitycut(encroachmentpermit)plan
checks within 10 working days.
• Identify all plan review concerns in the first submittal.
•Provide a customer friendly environment for citizen and developer.
• Provide thorough, timely subdivision (and other development related)technical review comments
tothe Community Development Department.
•Provide technical input to the Town Council and advisory commissions as requested.
•Respond to citizen inquiries within one working day.
PERSONNEL SERVICES:
As shown in the organizational chart, there are currently 11 full-time positions in the Engineering
Department. No additional staff is requested.
CONTRACT SERVICES:
Contractual Services:
Periodically,real-estate transactions including right-of-way dedications,easement grants or
abandonments require a market analysis,appraisal and/or title report.
Request $2,000
Engineering Fees:
TheEngineeringDepartmentregularlycontractswithdesign professionals (engineers,land surveyors,
mappers, architects and landscape architects) for services. These contracts provide: disciplines
and special expertise not available on the Town's regular staff; technical manpower for major
projects;and areserve of technical manpower during overflow and bottlenecktime periods.
The estimated contract fees breakdown is:
• CivilEngineer- Shea BoulevardBikeLanes (FederalAid)$30,000
•Civil Engineer -CK Engineering, Burgess &Niple andHTPO for street,storm
drain, and traffic signal designs 40,000
2001-2002 Budget Town of Fountain Hills -Engineering Page 22-3
•Civil/Sanitary Engineer -Black & Veatch;for Fountain Lake secondary filtration system
design $15,000
Contribution to ADWR State Standards Work Group 2,500
Geotech-OnCall 5,000
Landscape Architect - On Call 2,500
Phase I Environmental Assessments 3,000
Plan Review -Willdan 10,000
Scan &Rastorize Plans 5,000
Surveyor -On Call 5,000
Request $118,000
REPAIRS AND MAINTENANCE:
The Engineering Department has four vehicles. Two are assigned to thefull-time fieldinspectors
and two to the other nine personnel for fieldwork.The vehicles include a 1991 pickup truck;1994,
1996, and 1999 utility vehicles.
• VehicleRepairsandMaintenance $5,000
•Equipment Repairs (Survey and technical)500
Request $5,500
SUPPLIES AND SERVICES:
Advertising:
This item includes public bid,public notices and employment advertising.
Request $2,300
Conferences,Education/Training,Dues and Publications:
Conferences include one national conference,one in-state conference and five local conferences
for 11 staff members.Continuing education includes an average of one technical seminar per staff
member,reimbursement for approved college classes and specialized GIS training for the two
CAD operators. Dues and publications include professional registration, certification renewals,
publications,books and technical literature.
Conferences $2,000
Education/Training 3,300
Dues and Publications 2,000
Request $7,300
2001-2002 Budget Town of Fountain Hills -Engineering Page 22-4
c
OfficeSupplies;Tools&Shop Supplies; Printing;Communication Expense:
Office supplies include paper supplies, general office consumables, software support and CAD
plotter supplies (paper,cartridges,etc). Also included is office furniture,which includes chairs,
tables,and bookshelves.
Tools and shop supplies cover small cost items not considered capital expenditures. Printing
includes deliveries,blueprinting and copying costs.Communication expense includes cellular
phone bills and batteries.
Gas and Oil Expense $6,000
Office Supplies and furniture 5,500
Tools, Shop Supplies 1,000
Printing 3,000
Communication Expense 7,500
Travel Expense 200
Uniforms 3,000
Vehicle Lease Payment 7,500
With the addition of a Traffic Engineering Analyst (and the return of the Town Engineer from
disability),another vehicle is needed.Staff proposes to lease an electric Ford Ranger. Although
the Town does not typically lease vehicles,electric vehicles cannot yet be purchased.Also, this
would provide the Town an opportunity to work towards the alternative fuel vehicle mandates.
The electric vehicle would be for in-town use only.This vehicle was shown in last year's
budget but has been unavailable due to the tremendous demand and limited supply.
Request $33,700
CAPITAL EXPENDITURES:
Vehicles:
A bi-fuel pickup was approved in fiscal year 2000-2001 and has been on backorder. Delivery and
payment will not be made until fiscal year 2001-2002.
Request $22,100
2001 -2002 Budget Town of Fountain Hills -Engineering Page 22-5
w
c
ENGINEERING rr 1 L
3/31/01 2000-2001 2000-2001 2001-2002
Budget
549,600
8,030
550
40,860
990
6,330
1,730
3,640
60,460
3,740
Year-to-Date Budget :Rev.Estimate
SALARIES &BENEFITS:
Wages 355,285 548,000 475,000
F1CA 5,118 8,380 7,000
Unemployment Insurance 540 770 650
Employee's Health Insurance 23,179 34,000 31,300
Employee's Life Insurance 512 990 700
Employee's Dental Insurance 3,927 5,450 5,200
Employee's Eye Insurance 968 1,600 1,300
Worker's Compensation Insurance 1,679 3,490 2,000
Employee's Retirement Fund 39,045 59,620 53,000
Disability Insurance 1,635 3,690 2,200
TOTAL $431,888 $665,990 $578,350 $675,930
CONTRACT SERVICES
2,000
118,000
Contractual Services 0 2,000 0
Engineering Fees 112,505 375,000 160,000
TOTAL $112,505 $377,000 $160,000 $120,000
REPAIRS &MAINTENANCE:
5,000
0
".„50°
Vehicle Repair &Maint.3,156 5,000 5,000
Equipment Rental 0 100 0
Office Equipment Repairs 0 500 0
TOTAL $3,156 ^$5,600 $5,000 $5,500
SUPPLIES &SERVICES:
2300
2,000
3,300
2,000
6,000
5,500
1,000
3,000
7,500
200
7,500
3,000
.100
Advertising 155 4,000 1,000
Conferences 426 1,500 500
Education/Training 310 4,000 1,000
Dues &Publications 932 2,500 2,000
Gas &Oil 4,047 5,000 4,500
Office Supplies 9,802 14,700 12,000
Tools, Shop Supplies 1,670 3.000 2,000
Printing 1,437 7,000 4,500
Communications Expense 1,975 5,000 4,500
Travel 0 200 200
Vehicle Lease Payments 0 5,000 0
Uniforms 1,072 3,500 1,200
Bank Charges 35 0 100
TOTAL $21,861 $55,400 $33,500 $43,400
CAPITAL EXPENDITURES
—;"'_.,22,100CapitalOutlay-Vehicles 0 20,000 0
TOTAL CAPITAL EXPENDITURES $0 $20,000 #$0
J
#$22,100
D.
TOTAL EXPENDITURES $569,410 $1,123,990 $776,850 $866,930
2001-2002 Budget Town of Fountain Hills -Engineering Page 22-6
PUBLIC WORKS
MEDIANS/DAMS/WASHES &MOUNTAIN PRESERVES
Randy Harrel, P.E.. L.S.
Director of Public Works
Town Engineer
Tom Ward
Assistant Public Works Director
David Stepanek
Open Space & Landscape II
MISSION STATEMENT:
The Public Works Department mission is to express and enhance the beauty, value and quality of
the environment by operating and maintaining public grounds,dams,medians,natural washes and
mountain preserves.
DEPARTMENT DESCRIPTION:
Public Works is responsible for the operation and maintenance of Town-owned wash parcels,
mountain preserves, dams, public groundsandmedian landscaping. The department isresponsible
for five ADWR jurisdictional dams and numerous smaller dams.
FISCAL YEAR 2000-2001 ACCOMPLISHMENTS:
•Assisted Parks &Recreation with the renovation of Fountain Park.
•Performed wash cleanup in Legend Wash,Oxford Wash,Caliente Wash and Escalante
Wash.
•Cleaned up Ashbrook Wash(east of El Pueblo) and planted 30 trees (mesquites,palo verdes
and ironwoods).Hydroseeded all disturbed areas with the assistance of the State Fish and
Game Department.
• Installed riprap along the southsideofPalisades Boulevard from Hampstead toMountainside
as an alternate to retaining walls. Staff feels this is more desirable from an aesthetic point of
view.
•Provided granite for Shea Boulevard medians on the MCDOT project,both the east and
west portion of Shea Boulevard.
•Installed the irrigation system and planted trees for the west end portion of the MCDOT
project.
•Assisted ADWR with the raising of Golden Eagle Park Dam per the IGA.This dam now
meets the ADWR design standard for the 100-year storm event.
•Performed annual maintenance of all five Town-owned dams and received favorable
inspection reports by ADWR.
2001-2002 Budget Town of Fountain Hills -Public Works/Medians/Dams &Washes Page 23-1
FISCAL YEAR 2001-2002 OBJECTIVES:
• Continueclean-upofother urgentand moderatefirehazardareasincoordinationwiththeFire
District requests.
• AttendMMPC meetingsand assistwiththeirgoalsand objectivesfor the open spaceareas.
• Work in conjunction with C.P.E.by weekly checking wash areas for illegal dumping or
destruction of these areas.
PERFORMANCE STANDARDS:
• Provide information tothe public regarding themedians, dams, preservation areasand washes.
• Providea highlevel of median maintenance,recognizing that medians are a very important
element of the "first impression"people have of Fountain Hills.
•Inspect all dams quarterly.
•Check irrigation operation monthly to ensure proper coverage.
• Spray herbicides semi-annually for weed control.
•Respond promptly to citizen inquiries and concerns.
REPAIRS AND MAINTENANCE:
Public Works has two assigned vehicles,one of which is currentlyon loan to the Engineering
Department.
Request $1,800
Equipment Rental:
The budgeted amount isfor miscellaneous equipment used inconjunction withmedian maintenance
or special events.
Request $2,000
Dam/Wash Maintenance:
This item includes fire hazard,erosion hazard,trash and dumping removal in the wash and
preservation areas. It also includes maintenance of items required atthe five ADWR jurisdictional
dams. Most ofthis budget amount will be expended for urgent fire hazard removal areas during
the remainder of the summer.
Request $160,000
Median Landscape Maintenance:
This item has substantially increased due to the significant addition of median landscape areas
maintained.From 1996 to 2000, median landscape acreage has quadrupled.A listing of the
2001-2002 Budget Town of Fountain Hills -Public Works/Medians/Dams &Washes Page 23-2
existingandproposedmediansis attached.TheTownwillassumeresponsibilityfor approximately
17 additional acres in fiscal year 2001-2002 including Palisades Boulevard (Shea Boulevard to
Lost Hills). Since these areas have not previously been maintained, staff may need to request
additional maintenance funds during theyear ($364,000). Fountain maintenance atAvenueofthe
Fountains has been budgeted at $11,000.
Request $375,000
SUPPLIES &SERVICES:
Advertising:
This item includes public bid, public notices and employment advertising.
Request $200
Conferences,Education/Training,Dues and Publications:
Conferences $300
Education/Training 300
Dues and Publications 200
Request $800
Office Supplies;Tools &Shop Supplies;Printing;Communication Expense:
Request:
Electricity $ 7,000
Gas and Oil Expense 4,000
Office Supplies and furniture 100
Tools,Shop Supplies 1,500
Communication Expense 1,200
Travel Expense 100
Uniforms 1,500
Water and Sewer:
This is water service for all median irrigation and other landscaped areas.
Request $70,000
2001-2002 Budget Town of Fountain Hills -Public Works/Medians/Dams &Washes Page 23-3
c
L
L
NORTH
TOWN OF=FOUNTAIN HILLS
WASH FIRE HAZARDS
uc dowhi uawm pabk
LEGEND
SCALE OF MILES PREPARED: MAY 25,2001 J
w
TOWN OF=FOUNTAIN HILLS
LANDSCAPE MAINTENANCE CONTRACT
(MEDIANS &TOWN-MAINTAINED FRONTAGES)
|_d_________
O SCALE:1"=3600'
0 0.5
NORTH SCALE OF MILES
LEGEND
MAINTAINED BY PUBLIC WORKS
(TURF)
(IRRIGATED)
(DRY)
MAINTAINED BY ASSOCIATIONS
INTIALLY MAINTAINED BY DEVELOPERS -
FUTURE TRANSFER TO TOWN
TOWN OWNED PARK OR FACILITY
12-00)MEDIAN TRANSFER DATE (MONTH-YEAR)
A_
COMMUNITY
CENTER
PREPARED:MAY 25, 2001 J
Public Works Management Responsibilities I
|i ! i
Location of Property
Number of j
Parcels Acreage 1 Acquisition Date !
Parcels owned in 1996 5 37 [1996 orearlier |
MCO transfer parcels ("the washes')162 557 March &September!1997
New Civic Center site 1 13 |May 11997
Avenue of the Fountains 2 3 February!1998
Fountain Hills Blvd @ Shea 1 1 February!1998
Firerock Country Club transfer parcels 3 +389 August;1998
Dittler Subdivision 3 2 October!1998
SunRidge Canyon -Parcel 12 1 5 May 1999
Lakeside Bond 1 101 October 1999
Puerto del Lago Parcel C 1 5.1 November 2000
Town Hall Grounds 1 0.5 July 2000
Kiwanis Building 1 0.5 July 2000
PROPOSED FY 2001-02
McDowell Mountains Bond 100-400
North Heights Dam
Landscaped Medians and Right-of-Way Frontages
Medians maintained in 1996 10 1996 or earlier
Street Yard perimeter 1 June 1997
Lakeside HOA medians (Panorama,El Lago)3 June 1997
MCO medians 10 February 1998
Avenue of the Fountains 3 February 1998
Town Center I (On Fountains Hills Blvd/Palisades)1 July 1998
Firerock Ridge HOA medians 3 April 1999
Cottonwoods Improwment District 1 June 1999
Town Center 11(on El Lago)1 June 1999
Entrance signs (2 areas)July 1999
Shea -144th Street to Palisades 2 January 2001
PROPOSED FY 2001-2002
Public Art at Saguaro/Shea
Avenue of the Fountains (at post office)1
Eagle Mountain Parkway (Shea to Summerhill Blvd)1
Summerhill Blvd (Eagle Mountain Pkwy So. To Guard
Gate)1
Water feature and landscaping at Palisades and Shea (east
and west side)1
Palisades Blvd (Shea to Lost Hills)Medians 6
Palisades Blvd (Shea to Lost Hills)Frontage Areas (per proposed
agreement with SunRidge Canyon in lieu of Sunridge Drive and Desert
Canyon Drive)7
2001-2002 Budget Town of Fountain Hills -Public Works/Medians/Dams &Washes Page 23-4
w
••_
_
PUBLIC WORKS L_
3/31/01 2000-2001 2000-2001 2001-2002
Year-to-Date Budget Rev.Estimate Budget
SALARIES &BENEFITS:
Wages 23,797 31,800 32,500 33,400
FICA 317 480 450 500
Unemployment Insurance 52 70 70 50
Employee's Health Insurance 3,205 4,450 4,400 5,100
Employee's Life Insurance 50 90 70 90
Employee's Dental Insurance 517 750 700 780
Employee's Eye Insurance 66 110 90 110
Worker's Compensation Insurance 405 790 790 870
Employee's Retirement Fund 2,618 3,500 3,575 3,680
Disability Insurance 120 220 200 230
TOTAL $42,260
REPAIRS &MAINTENANCE:
Vehicle Maintenance Repair 801 1,500 1,500 1,800
Equipment Rental 0 5,000 0 2,000
Median/Landscape Maintenance 165,525 350,000 250,000 375,000
Dam/Wash Maintenance 94,983 150,000 130,000 160,000
TOTAL $261,309 $506,500 $381,500 $538,800
SUPPLIES &SERVICES:
Advertising 0 400 400 200
Conferences 0 500 500 300
Education/Training 163 500 500 300
Dues &Publications 0 300 300 200
Electricity 4,827 5,000 6,000 7,000
Gas and Oil 2,052 2,500 2,500 4,000
Office Supplies 829 1,300 1,300 100
Tools,Shop Supplies 865 500 1,000 1,500
Communication Expense 410 900 600 1,200
Water/Sewer 39,368 45,000 55,000 70,000
Travel 0 100 100 100
Uniforms 744 1,500 1,500 1,500
_J
TOTAL $49,258 $58,500 $69,700 $86,400
CAPITAL EXPENDITURES
Capital Outlay -Vehicles 0 0 0
—
0
Capital Outlay -Projects 187,173 450,000 200,000 10,000
—
J
ID X
*XU,UUV
_n
TOTAL EXPENDITURES $528,887 $1,057,260 $694,045 $680,010
2001-2002 Budget Town of Fountain Hills -Public Works/Medians/Dams &Washes Page 23-5
CREW #1
Striping &
Traffic Control
Steve Calhoon
Maintenance III
1
Tim McElmeel
Maintenance I
Jerry Poma 1
Maintenance I 1
STREET DEPARTMENT
Randy Harrel,P.E.,L.S.
Director of Public Works
Town Engineer
Tom Ward
Assistant Public Works Director
Pat Harvey
Street Superintendent
Tony Marchese
Field Supervisor
George Roth
Mechanic
T
CREW #2
Crack Seal &
Asphalt Patching
Vacant
Maintenance III
Tim Schilreff
Maintenance II
Phil Brouzes
Maintenance II
Brad Schwinde
Maintenance a
CREW #3
Equipment Operators
Street Sweeping
Greg Elco
Equipment Operator
Tom Morgan
Equipment Operator
CREW #4
Signs
Ken Kurth
Maintenance III
Rudi Neeb
Maintenance 1
Michael Koveikis
Fleet/Equipment Mechanic
MISSION STATEMENT:
The Street Department is dedicated to quality customer service by operating,preserving and
maintaining Town-owned roadways and traffic control systems safely and efficiently.
DEPARTMENT DESCRIPTION:
The Street Fund pays for Street Department personnel and contract work for street repairs,
operations,maintenanceandimprovements. MajorStreetDepartment tasksincludecracksealing,
asphalt patching,signing,striping,traffic signals, brush removal and street sweeping. The
department provides vehicle maintenance services for the entire Townfleet, andtrafficbarricading
for Town approved and sponsored special events.Contracted tasks include construction and
renovation of streets,walls,sidewalks,drainage facilities and traffic signals.Contracted major
street maintenance items include concrete curb replacement,asphalt reconstruction,asphalt
overlays,slurry seal,emulsion seal and house number painting.
2001-2002 Budget Town of Fountain Hills -Streets Page 24-1
FISCAL YEAR 2000-2001 ACCOMPLISHMENTS:
Major projects and accomplishments (through April 30) include:
Barricaded and provided street closures for all special events.
Completed crack sealing in the east central quadrant of town.
Completed street patching after contract curb replacement and prior to slurry seal.
Gutter swept all roadways -10 times.
Gutter swept all arterial roadways - 12 times.
Performed major storm cleanup on an as-needed basis.
Assisted Parks and Public Works Departments (over 400 manhours).
Contract Work:
Performed major asphalt reconstruction at Saguaro and Kingstree.
Performed major curb and asphalt construction at El Pueblo and Escondido.
Replaced 27 sections of concrete curb,totaling 0.35 miles.
Completed mill and overlay of 3 areas, totaling 0.72 miles of roadway.
Completed emulsion seal coating on 14.15 miles of street.
Completed slurry sealing or microsurfacing 24.66 miles of street.
Constructed 5,817'of sidewalk and ramps at 15 locations.
Painted approximately 1,500 house numbers on curbs.
FISCAL YEAR 2000-2001 OBJECTIVES:
•Continue visibility and reflectivity sign checks.
•Continue data entry into the sign maintenance computer program.
•Crack seal in Zones F and G (southeast quadrant of town).
•Track and minimize vehicle maintenance "down-time".
•Implement a "traffic signal view"program for the computer system.
• Contract Work: Complete allconstruction and major maintenance projects budgeted.
PERFORMANCE STANDARDS:
• Gutter sweep allstreetsquarterly (ataminimum),withfull width sweeping annually. Gutter
sweep all arterial streets and commercial area collector streets monthly.
•Respond to citizen inquiries within one working day,whenever possible.
• Schedulerequestedstreetmaintenanceinareasonabletimeframe,consistentwith maintaining
a high level of productivity.
•Minimize disruption to the motoring public due to maintenance and construction work.
• Continue to have asafe working environment as evidenced by low workmen's compensation
rates.
2001-2002 Budget Town of Fountain Hills -Streets Page 24-2
(
•Patch asphalt concrete curb placement on an as-needed basis.
•Minimize vehicle maintenance "down-time".
PERSONNEL SERVICES:
TheStreetDepartmentcurrentlyhas 14full-timeregularemployees,including2mechanicsand
thestreet superintendent.The StreetDepartmentisnotrequestinganynewemployeesinfiscal
year 2001-2002.
CONTRACT SERVICES:
Accounting (auditor) and town attorney legal fees are annually prorated to the Street Fund. LTAF
Special Programs are budgeted at 10%of the estimated LTAF revenue.These funds are used for
non-street "grants".The Council has traditionally awarded these funds based on the
recommendations of a special citizens'review committee in the spring.
Request
Accounting Fees $ 2,750
Legal Fees $ 6,100
LTAF Special Programs $19,800
REPAIRS AND MAINTENANCE:
Vehicle Repair and Maintenance:
TheStreetDepartment has6pickup trucks, 3specialized vehicles and6 major equipment pieces.
The sweeper (gutter and belly brooms), striper (hoses, nozzles and guns) and grinder (grinding
blades)have higher maintenance costs than other vehicles/equipment.The aging of the vehicles
and equipment increases the probability of costly major breakdowns.Vehicle equipment repair
andmaintenance has been budgeted at $57,000. Equipment rental has been budgeted at$2,000.
Request $59,000
Road Repair and Maintenance:
This item includes both materials and contracts for routine work.Major categories of road
repairs and maintenance include:
House number painting (curbs)$ 9,000
Street signs and traffic control 25,000
Traffic signal maintenance 40,000
Striping material 10,000
Crack sealing material 22,000
Paving material 2,500
2001-2002 Budget Town of Fountain Hills -Streets Page 24-3
Nili^s*/
Dump fees 9,700
Misc.materials 1,000
Adopt-a-Street signage 3,000
Request $122,200
Other repairs and maintenance have been budgeted as follows:
Buildingrepairs andmaintenance $ 7,700
Office equipment repairs and maintenance 1,000
Request $8,700
Major Road Improvements:
This item is budgeted at $660,000. These funds will be used on the contract maintenance and
construction projects outlined below. A reference map is included in Appendix P.
At the request of the Fire District, $130,000 was budgeted for a fire signal at Avenue of the
Fountains and Palisades.Bids were received this fiscal year and construction will begin in the
first quarter of the coming fiscal year.
Per the IGA,$250,000 has been budgeted for the Town's portion of the MCDOT Shea Widening
project. MCDOT believes this amount to be substantially more. Staff is in the process of
negotiating the final dollar amount. ($500,000 was budgeted, but not paid, in fiscal year 2000-
2001).
$40,000 for the Shea Boulevard bike lane construction has been deferred to fiscal year 2002-
2003.ADOT will ask for the Town's matching share when the Federal funds obligate (prior to
the start of construction).
Pavement maintenance will be concentrated in the southeast quadrant of Town in fiscal year
2001-2002.No emulsion seal is anticipated in the upcoming fiscal year.
Slurryseal ($100,000)willbeappliedto approximately 5.0 miles.Microsurfacing ($70,000)a
polymer-added slurryseal,willbeplacedon2.5milesof roadway.Slurrysealand microsurfacing
applications willbe performedwhenmajor utilityworkhas beencompletedinthese areas.
No asphalt overlay or reconstruction will be performed next fiscal year.
2001-2002Budget Town of Fountain Hills - Streets Page24-4
r
No curb replacement is budgeted for fiscal year 2001-2002.
$30,000hasbeenbudgetedforstriping. Due tothelargeamountofre-striping,theTown's small
striper cannot keep up with the necessary workload. The ability of the existing 10-year old
striping machine to function is questionable.Therefore,staff will be contracting outside sources
to complete this work.
Major road improvements for fiscal year 2001-2002 are budgeted at approximately 30% of
previousyears' budgetedamounts. Ifthebudgetedworkisaccomplishedandrevenueisavailable,
a supplemental appropriation will be requested at mid-budget year.
Request $660,000
SUPPLIES AND SERVICES:
Advertising:
This item includes public bid, public notices and employment advertising.
Request $1,500
Conferences,Education/Training,Dues and Publications:
Conferences $500
Education/Training 2,500
Request $3,000
Dues and Publications:
This item includes professional organization dues,licensing and certifications,publications and
technical literature. The major items aretheArizona Blue Stake subscription, vehiclemaintenance
update cartridges,information subscription,and help line.
Request $9,400
Electricity:
This includes power and lighting for the street yard, office trailer,maintenance building and
eight traffic signals (seven existing and one under construction).The increase represents signal
conversion from unmetered to metered,increased power costs and new traffic signals.
Request $25,000
2001-2002 Budget Town of Fountain Hills -Streets Page 24-5
Gas and Oil:
Gas and oil are needed for the pickup trucks, specialized vehicles, major equipment and a
number of smallengine driven tools. Propane is included to heat the office and shop buildings.
Request $25,000
Office Supplies and Printing:
Officesuppliesincludepapersuppliesandgeneralofficeconsumables. Printingincludesdeliveries
and copying costs.
Request $3,300
Tools and Shop Supplies:
This includes the addition/replacement of small tools (under $1000), technical supplies for the
Street Department,and vehicle maintenance on all Town vehicles.
Request $11,600
Communication Expense:
This includes the monthly charges for cellular phones and pagers.
Request $2,000
Water and Sewer:
This item includes water,sewer and trash pickup charges for the street yard.
Request $7,000
Travel:
This item is budgeted at $200.
Request $200
Uniforms:
AllStreetDepartmentemployees,exceptthestreetsuperintendent,wearTownuniforms. Uniforms
are rented,maintained,cleaned and replaced by a weekly service.
Request $11,000
2001-2002 Budget Town of Fountain Hills •Streets Page24-6
CAPITAL EXPENDITURES:
Vehicles:
A by-fuel pickup was approved in fiscal year 2000-2001 and has been on backorder. Delivery
and payment will not be made until fiscal year 2001-2002.
Request $23,000
Equipment:
Proposed purchases include the mobile mini storage sheds which were formerly rented ($11,000);
6 new traffic counters,hoses and accessories ($7,000); an A/C Ford Flush Machine ($2,500);
CUDA 2530 Parts Washer ($6,000);and a natural gas vehicle service kit ($3,500).
Request $30,000
Communications:
Eight new radios are requested in this budget.The remaining radios required for the Street
Department will be purchased in fiscal year 2002-2003.
Request $35,100
Debt Retirement:
This is the annual principal and interest payment for the 15-year 1991 HURF Bonds.
Request $135,000
2001-2002 Budget Town of Fountain Hills -Streets Page 24-7
STREET DEPARTMENT u
3/31/01 2000-2001 2000-2001 2001-2002
Year-to-Date Budget Rev.Estimate Budget
SALARIES &BENEFITS:"1
Wages 332,039 493,322 450,000 518,843
PICA 4,754 7,230 6,400 7,600
Unemployment Insurance 792 1,050 1,050 746
Employee'sHealth Insurance 27,797 45,200 39,500 48,690
Employee's Life Insurance 666 1,350 920 1,350
Employee'sDental Insurance 4,176 7,675 5,750 7,200
Employee's Eye Insurance 1,096 2,105 1,525 2,040
Worker'sCompensation Insurance 8,846 21,708 10,000 22,176
Employee'sRetirement Fund 36,662 54,265 49,300 57,073
Disability Insurance 1,902 3,355 2,600 3^28
TOTAL $418,730 $637,259'I $567,045 I $669,245
CONTRACT SERVICES
Accounting Fees 0 2,750 2,750 2,750
LegalFees 4,914 5,300 5,300 6,100
LTAFSpecialPrograms 0 19,800 19,800 19,800
TOTAL $4,914 $27,850 $27350 $28,650
REPAIRS &MAINTENANCE:
Vehicle/EquipmentRep/Maint.38,947 54,000 54,000 57,000
EquipmentRental 575 2,000 600 2,000
RoadRepair/Maintenance 131,693 184,000 145,000 122,200
BuildingRepairs/Maint.4,803 5,500 5,500 7,700
OfficeEquipment Rep/Maint.247 1,000 1,000 1,000
MajorRoad Improvements 32,320 1,905,000 750,000 660,000
TOTAL $208585 $2,151,500 $956,100 $849,900
SUPPLIES &SERVICES:
Advertising 1,542 600 1,600 1,500
Conferences 0 500 0 500
Education/Training 1,967 2,500 2,500 2,500
Dues &Publications 4,671 9,500 6,000 9,400
Electricity 12,775 7,000 18,000 25,000
Gas&Oil 14,508 20,000 20,000 25,000
Liability Insurance 61,709 85,000 85,000 98,000
Office Supplies 1,255 4,500 3,000 3,000
Tools,ShopSupplies 10,200 14,000 14,000 11,600
Printing 7 300 100 300
RentExpense 2,761 4,500 4,500 500
Communication Expense 2,733 7,000 4,000 2,000
Water/Sewer 4,057 5,000 5,000 7,000
Travel 203 100 250 200
Uniforms 7,2 IS 11,000 11,000 11,000
TOTAL $125,606 $171,500 V /•:r.C :.:•/'IX
CAPITAL EXPENDITURES
CapitalEquipment - Vehicles
0 23,000 0 ":•23,000
Capital Outlay - Equipment 45,471 86,400 45,500 30,000
Capita Outlay - Communications 0 0 35,100
Debt Retirement 84,600 112,800 112,800 135,000
TOTAL CAPITAL EXPENDITURES $130,071 $222,200 $158^00 $223,100
$887,906
3 i fj
TOTAL EXPENDITURES $3,210309 $1,884,245 $1,96835
2001-2002 Budget Town of Fountain Hills -Streets Page 24-8
DEBTSERVICE
TheDebtServiceFundprovidesforthepaymentofinterest,principalandrelatedcostsonvoter-
approved General Obligation (G.O.) Bonds and Highway User Revenue Fund bonds. During
fiscal year 2000-2001 the Town issued $4,680,000in Municipal Property Corporation bonds
forconstruction of the new Community Center.
The principal and interest payment for the General Obligation bonds next year will be
approximately $1,518,000,which will require a levy on all property within Fountain Hills.
General Obligation bondsarepaidbythe Fountain Hillspropertyownersusing secondary property
taxreceipts,less anycredits, carry-forward and/or interestearnings. The HURFBondprincipal
and interest payment, $136,650 for fiscal year 2001-2002, will be paid from HURF revenues
received during the year.The Cottonwoods Improvement District andEagle Mountain CFD debt
payments are collected through the taxes of the property owners within those districts. (Eagle
Mountain debt service appears in section 27 of this budget.)Below is the schedule of all other
debt service payments required for fiscal year 2001-2002.
ISSUE PRINCIPAL INTEREST TOTAL
Street Paving-GO $206,000 $133,000 $339,000
Lakeside GO $75,000 $67,000 $142,000
Library/Museum GO $200,000 $197,000 $397,000
Mountain Preserve GO $250,000 $390,000 $640,000
Street Paving-HURF $95,000 $41,650 $136,650
Cottonwoods ID $3,228 $1,272 $4,500
Civic Center/MPC $150,000 $242,000 $392,000
Mountain Preserve MPC $300,000 $425,000 $725,000
TOTAL $1,279,228 $1,496,922 $2,776,150
The property tax levy is based on the total amount required for the payment (plus delinquency
allowance)divided by the total assessed valuation for the Town of Fountain Hills.The Town
received notice of an estimated assessed property valuation of $238,714,537 for the upcoming
year. The levy for fiscal year 2001-2002 is estimated to be $0.56 per $100 of assessed value.
2001-2002 Budget Town of Fountain Hills - Debt Service Page 25-1
u
_-
DEBT RETIREMENT -HURF/GO BONDS
3/31/01 2000-2001 2000-2001V
Year-to-Date Budget Rev.Estimate
2001-2002
Budget
REVENUE:
Property Tax Revenue:
General Obligation Bonds $765,500 $731,785 $901,785 •^""$1,379,000
Other Debt Retirement Issues:
HURF Street Paving Transfers $89,865 $112,800 $112,800 "$136,650
Cottonwoods Improvement District $4,800 $4,800 $4,800 $4,500
Civic Center/MPC $0 $396,313 $396,313 $392,000
Mountain Preserve/MPC $0 $0 $0 $725,000
Interest Earnings $1,523 $4,000 $4,000 $1,000
TOTAL REVENUES $861,688 $1,249,698 $1,419,698 $2,638,150
Carry Forward 166,170 166,170 166,170 188,600
TOTAL AVAILABLE $1,027,858 $1,415,868 $1,585,868 $2,826,750
EXPENDITURES:
General Obligation Bonds:
Bond Payment - GO $86,935 $350,000 $350,000 $339,000
Bond Payment -Lakeside $40,938 $146,785 $146,785 $142,000
Bond Payment -Library/Museum $120,940 $385,000 $385,000 $397,000
Bond Payment -Mtn Preserve GO $0 $0 $0 $640,000
Trustee Fees $800 $1,500 $1,500 $1,000
Special Districts/MPC Debt Service:
Bond Payment -HURF $21,611 $112,800 $112,800 .$136,650
Bond Payment -Cottonwoods Impr. Dist.$4,800 $4,800 $4,800 ':."'•.$4,500
Bond Payment -Civic Center/MPC $0 $396,383 $396,383 $392,000
Bond Payment -Mtn Preserve MPC $0 $0 $0 V $725,000
TOTAL EXPENDITURES $276,024 $1,397,268 $1,397,268 • $2,777,150
Carry Forward $751,834 $18,600 $188,600 $49,600
TOTAL AVAILABLE $1,027,858 $1,415,868 $1,585,868 $2,826,750
2001-2002 Budget Town of Fountain Hills -Debt Service Page 25-2
GRANTS
STATE OF ARIZONA,DEPARTMENT OF PUBLIC SAFETY
GANG INTERVENTION TASK FORCE:
This grant provides all salary and employee related expenses for a Fountain Hills officer to
participate in the state gang task force.As a member of that task force,the individual receives
specialized training and experience to serve as a school resource officer, a D.A.R.E.officer, or
to organize gang resistance efforts in Fountain Hills. The Town of Fountain Hills has had three
officers participate in this program over the past three years and expects to take advantage of the
program again in fiscal year 2001-2002.It provides 100 percent funding every year the Town
participates.
Request $45,800
UNITED STATES DEPARTMENT OF JUSTICE
OFFICE OF COMMUNITY ORIENTED POLICING:
This grant series, titled "COPS -UNIVERSAL"provides salary and employee-related expense
funding for seven full-time officers in the Marshals Department and two in the Sheriff's Office.
(Those assigned to the Marshals Department are responsible for community oriented crime
prevention,crimeresistanceefforts,patrolactivities,andlawenforcementyouthprograms.Those
assigned to the Sheriff's Office provide preventive patrol services. This grant program provides
upto$75,000tocoverthecostofeachofficeroverathree-yearperiod. Ascurrentlyadministered,
theprogram provides 75 percent of salary and employee related expenses the first year,65% the
second,and 55% the third year.During fiscal year 2001-2002,seven officers on the grant will be
in their third year, and two officers will be in the second year. The entire grant program will
expire in March 2004.
Request $175,656
ARIZONA COMMISSION ON THE ARTS GRANT:
In April 2001 staffsubmitteda requestto the ArizonaCommissionon theArtsfor projectsup
portfundingaspart of the Commission's annual grant cycle. If awarded,these grantfunds will
help support spring concerts in the park. This annual "Concert in the Park" series will be held
everySundayduringthemonth ofMarch asameanstobringculturallydiverseentertainmentto
Fountain Hills residents.Notification of the grant awards will be made public after July 1,
2001.
Request $2,500
2001-2002Budget Town of Fountain Hills -Grants Page26-1
FOUNTAIN PARK -PHASE II:
Earlythis yeartheTownreceived notification of agrant award fromtheLand andWaterConser
vation Fund as aresult of the Arizona State Parks Heritage Grant application submitted February
29, 2000. The application proposed applying grant funds to complete Fountain park Phase II
Improvements, which includes new playground equipment, one lighted parking lot, an educa
tional arboretum,one multi-path walkway around the fountain,one picnic ramada with tables, a
performance pad, park signage, and a veteran's memorial. The grant will reimburse the Town
$237,307 for the improvements.The Town's contribution for the improvements is projected to
be $1,000,000.
Request $1,237,307
MISCELLANEOUS GRANT REQUESTS:
Each year the Townbudgets an allocation of $500,000 for miscellaneous grants that may be
awarded during the fiscal year.
Request $500,000
2001-2002 Budget Town of Fountain Hills -Grants Page 26-2
GRANT FUNDS SUMMARY
3/31/01 2000-2001 2000-2001 2001-2002
Year-to-Date \Budget Rev. Estimate Budget
REVENUE:
Fountain Park -Phase I 0 700,000 0 ...•.""*-•'•0
Fountain Park -Phase 11 0 700,000 0 237,300
Az.Commission on the Arts 1,300 2,025 1,300 2,500
Desert Vista Park -Phase I 0 700,000 0 0
Summer Youth Program 7,500 0 7,500 0
RPTA 48,967 0 65,289 r~:0
DPS Gang Int.Task Force 30,176 41,900 41,900 45,800
Undesignated Grant Requests 0 500,000 0 500,000
Court JCEF CCS 17,800 23,735 23,735 0
US Dept Justice Comm.Policing 170,250 213,695 213,695 175,656
General Fund Matching Funds Trsfr ...:•••1,000,000
TOTAL AVAILABLE $275,993 $2,881,355 $353,419 $1,961,256
EXPENDITURES:
Fountain Park -Phase I 0 700,000 0 0
Fountain Park -Phase II 0 700,000 0 1,237,300
Desert Vista Park -Phase I 0 700,000 0 ;o
Az Commission on the Arts 1,300 2,025 1,300 2,500
Summer Youth Program 7,500 0 7,500 0
RPTA 48,967 0 65,289 0
DPS Gang Int.Task Force 30,176 41,900 41,900 45,800
US Dept Justice Comm.Policing 170,250 213,695 213,695 175,656
Court JCEF CCS 17,800 23,735 23,735 ;,0
Misc.Grant Expenditures 0 500,000 0 .:.500,000
'''':$l,9Sp'5¥;
0
$1,961,256
TOTAL EXPENDITURES $275,993 $2,881,355 $353,419
Contingency 0 0 0
TOTAL $275,993 $2,881,355 $353,419
2001-2002 Budget Town of Fountain Hills -Grants Page 26-3
EAGLE MOUNTAIN CFD
The Eagle Mountain Community Facilities District is comprised of approximately 326 acres
located in the southwest corner of Fountain Hills. It was organized for the purpose of financing
the public infrastructure.The infrastructure,constructed by the District from the sale of bonds,
includes the following items:
•Sewer Mainlines
•Storm Water Conveyance System
• Two Main Roadways
The Community Facilities District budget was established to receive property tax revenue from
the community's property owners to make the debt service payment on the bonds.The District
was formed with the stipulation that the developer would provide an investment agreement to
make upfor any shortfall inproperty taxrevenues for the debt service payment. The development
of the community has resulted in a substantial increase in assessed valuation.This has reduced
the amount to be provided by the investment agreement.The preliminary assessed valuation for
Ctheyear2001for theEagle MountainCommunity is $11,545,424.
Theamounttobeprovidedinfiscalyear2001-2002is $313,350.Thetaxlevyonthe homeowners
is$3.00 per hundred dollars of assessed value. The expected revenue from property tax receipts
is $350,000,which will be sufficient to pay the annual debt service payment for this fiscal year.
2001-2002 Budget Town of Fountain Hills - Eagle Mountain CFD Page27-1
EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT
1 II II II
Annual Statement of Estimates of Expenses
_L;,;..;;.;v-.3^i/0l^p .._.._J_L_.J2000-2001|pi ^20003001P*f^2001-2002
lig;-BMdg^fe_gRe^Estimate ^-__;:.,.Budget
REVENUE:r
Property Tax Revenue 121,305 200,000 330,000 ?7 350,000
Investment Agreement 0 116,850 0 "t'M-.V:\-.\0
TOTAL REVENUES 121,305 316,850 330,000 r"?. 350,000
Carryforward 0 0 0 '"' 11,650
...
TOTAL AVAILABLE 361,650
EXPENDITURES:
Debt Service 156,675 313,350 313,350 313,350
Trustee Fees 5,000 3,500 5,000 5,000
Misc.Fees/Expenses 0 0 U:y,0
TOTAL EXPENDITURES 161,675 316,850 318,350 grv.'/^318350
Carryforward 11,650 ,y _.143,300;
TOTALS 161,675 316,850 318,350 '•""361,650
2001-2002 Budget Town of Fountain Hills -Eagle Mountain CFD Page 27-2
COTTONWOODS CFD
During fiscal year 1999-2000, the Cottonwoods Improvement District assessed each property
owner in the Cottonwoods Subdivision (Plat 112)to pay for sidewalk installation, landscaping,
and repair of the exterior perimeter block fence. The improvements were completed in fiscal
year 1998-1999.The Cottonwoods Maintenance District now provides the landscaping
maintenance on the Saguaro,Grande,and Del Cambre Boulevard frontages.
This revenue line item represents the maintenance fee that will be billed to each homeowner
through their property taxes during fiscal year 2001-2002. The annual subdivision maintenance
will be performed by Street Department personnel. At the end of the fiscal year, the property tax
revenue will be transferred to reimburse the Street Department.
Request $3,200
2001-2002Budget Town of Fountain Hills-Cottonwoods CFD Page28-1
COTTONWOODS MAINTENANCE DISTRICT
II I i II
Annual Statement of Estimates of Expenses
u u
2000-2001 2000-2001 2001-2002
Budget Rev.Estimate Budget
REVENUE:
Maintenance District Revenue 3,200 3,200 3,200
TOTAL REVENUES 3,200 3,200 3,200
EXPENDITURES:
Maintenance Costs 3,200 3,200 3,200
TOTAL EXPENDITURES 3,200 3,200 3,200
2001-2002 Budget Town of Fountain Hills -Cottonwoods CFD Page 28-2
c
MCDOWELL MOUNTAIN PRESERVATION
The Fountain Hills voters have approved a $6 million-dollar General Obligation (G.O.) Bond
issue for McDowell Mountain land purchase.Since this purchase will be made during fiscal
year2001-2002, theexpenditureofthese funds isincluded inthis budget.
The Town Council has also authorized a Municipal Property Corporation bond issue in the
amount of $7.7 million to be used with the G.O.Bond for the acquisition of 354 acres of
additional mountain preserve land.
Request $13,700,000
2001-2002 Budget Townof Fountain Hills -McDowell Mountain Preservation Page 29-1
c
CAPITAL PROJECTS -MOUNTAIN PRESERVE ACQUSITION
2000-2001 2000-2001 2001-2002
Budget Rev.Estimate Budget
REVENUE:]
Bond Proceeds -GO Bonds $6,000,000
Bond Proceeds -MPC 0 0 $7,700,000
TOTAL REVENUES 0 0 $13,700,000
EXPENDITURES:
Administrative Costs 0 0 $200,000
Mountain Preserve Acquisition 0 0 $13,500,000
0 0
TOTAL EXPENDITURES 0 0 $13,700,000
6/2/01
MUNICIPAL PROPERTY CORPORATION
Municipal Property Corporation (MPC)bondsare commonly usedinArizonatobuild municipal
buildings. MPC bonds may also be used to acquire vacant property. Fountain Hills has (and
will) use MPC financing to do both.
Community Center Construction:
The Fountain Hills Municipal Property Corporation issued bonds inthe amount of $4,600,000 to
finance theconstruction ofthe new Community Center expected toopen in September 2001.As
previously mentioned in this document,$2,100,000 of these funds defaulted due to the trustee's
investment in Pacific Gas &Electric commercial paper. Due to this default,the Town's cash
reserves will make the payments necessary to complete the construction.
McDowell Mountain Acquisition:
Also included in this budget is $7,700,000 in new MPC bonds to acquire significant amounts of
open space in the McDowell Mountains.The related debt service payment is included in the
"Debt Service"section.
Bond Amount $7,700,000
2001-2002 Budget Town of Fountain Hills -Municipal Property Corp.Page 30-1
>*sfc»^/
DEVELOPMENT FEES
This year, for the first time in Fountain Hills' history, development fees will be available for
publicprojects. These collectionsmayaccumulatein excessof$1.5 millionduringfiscalyear
2001-2002.
Thedevelopmentfees arerestrictedfundsthatmayonlybeusedfortheparticularpublicfacility
for whichthey were imposed. The projected development feesfor fiscal year 2001-2002 areas
follows:
Town Marshal $18,560
Streets $250,005
Parks &Recreation $514,150
Open Space $572,390
General Government $272,030
Total $1,627,135
It is not recommended that these fees be committed for particular projects at this time. It is
prudent to actually collect the dollars before planning expenditures.However,if the fees are
collected as expected,significant expenditures planned for General Fund monies may be offset
or augmented.These development fees will help to secure the Town's short-term financial
position.
2001-2002 Budget Town of Fountain Hills -Development Fees Page 31-1
ACCOUNTS PAYABLE/HR CLERK
JOB OBJECTIVES
Perform accounting workthat involvesthe applicationof processing verification of bookkeeping
principles to financial reports. Perform moderatelycomplex financial clericalduties that may
require a working acquaintance with bookkeeping principles and practices.Work involves
responsibilityfor the maintenance of a segment ofthe accounting system such as payables,
payroll and bank reconciliation.Work requires the exercise of initiative and good judgment.
Minimum supervision is received from department personnel.
SUPERVISION RECEIVED
Receives general supervision from the Accountant and Accounting Supervisor.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Prepares purchase orders from approved requisitions.
Verify vendor invoices against receivingdata, enter appropriate costs, and process for
payment in a prompt manner.
Reviewand select the correct accounting code and department number required before
posting of payments are completed.
Collect,prepare,verify,and coordinate computer data that relates to customer billsor
vendor invoices.
Review vendor statements and trace lost invoices using computer database or other
means of locating.
Enter and retrieve billing or payment data from computer terminal.
Prepare checks for refunds,reimbursements and accounts payable.
Remit payments to vendors with appropriate remittance forms.
Post transactions to individual accounts or other ledgers.
Maintain contracts by verifying requirements are met before workis ordered and payment
is processed.
Provide informationto employees and vendors regarding the status of payments due and
potential problems.
Verify timesheets for accuracy and process payroll on a biweekly basis.
Maintain accounting files.
Reconcile bank statements.
Assist with special projects for Accounting and HR departments as requested.
Perform other related duties as required.
POSITION ACCOUNTABILITES
•Meet deadlines.
•Enter accounting information timely and accurately to keep budgets,reports,etc.current.
•Stay informed of new accounting requirements through accounting publications, the
internet and meetings with various organizations.
CRITICAL SKILUEXPERTISE
Knowledge of:
•Principles and practices of bookkeeping.
•Modern office procedures and practices.
•Data processing applications to bookkeeping.
•Computer hardware and software,including word processing,spreadsheet applications
and on-line financial systems.
• English usage,spelling,grammar and punctuation.
Ability to:
•Establish and maintain positive working relationships with the public and other personnel.
•Make mathematical calculations rapidly and accurately
•Respond to inquiries or complaints;explain policies,regulations and status of accounts
courteously,patiently and accurately.
•Operate standard office equipment.
•Trace transactions through various steps and processes to located discrepancies.
•Produce written documents using proper sentence construction,punctuation and
grammar.
• File documents alphabetically,numerically or chronologically.
EXPERIENCE AND TRAINING
Experience
One to three years experience in clerical accounting or bookkeeping work; high school courses
including bookkeeping,business math and machines,or related courses;or an equivalent
combination of experience,education and training which provides the desired knowledge,skills
and abilities.
Training
Highschool diploma or equivalent; additional training or courses inaccounting,accounts payable,
accounts receivable,or related field are desirable.
ADDITIONAL REQUIREMENTS
Physical Requirements
•Require vision (which may be corrected)to read small print.
•Require the mobility to stand,stoop,reach and bend.Require mobility of arms to reach
and dexterity of hands to grasp and manipulate small objects
•Perform work, which is primarily sedentary.
•Stoop or bend repeatedly to place or retrieve objects from a shelf or filing cabinet two feet
or lower.
Work Environment
•Subject to inside environmental conditions.
• May be required to work at a video display terminal for prolonged periods.
License or Certificate:None
FLSA Status:Non-Exempt
Effective 4-16-98
c
ADMINISTRATIVE ASSISTANT
JOB PURPOSE
Performs highly responsible and complex secretarial work for a major division.Applies
thorough knowledge of department policies,procedures and regulations,of standard
office practices and procedures,of English grammar,punctuation,and spelling.
Analyzes problems,makes decisions,and exercises good judgment in administrative
tasks.Plans,prioritizes,and organizes written communications,files,and clerical
records.Maintains effective interpersonal relationships and present a positive public
image while responding appropriately to public inquiries.May supervise the functions of
other support staff.
SUPERVISION RECEIVED
Perform under direct supervision of a Director.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following tasks are essential for this position.Incumbents in this classification may
not perform all of these tasks,or may perform similar related tasks not listed here.
1.
2.
3.
4.
5.
6.
7.
9.
10.
11.
12.
13.
14.
15.
16.
Assists a Director by performing responsible administrative and secretarial support
in the day-to-day operations.
Performs a wide variety of administrative and secretarial duties.
Answers telephone for the Department.
Interacts with the public in person.
Composes routine correspondence.
Types and edits documents for Director.
Organizes,establishes and maintains the entire record keeping system for the
Department.
Responsible for purchasing Department supplies and maintaining adequate
inventory for smooth work flow.
Tracks overall Department budget expenditures,as well as specific program
expenditures and revenues.
Plans and assigns clerical work to volunteers.
Assists in participant registration for programs.
Assists in program delivery as needed.
Maintains database of program participants.
Prepares brochures and flyer for various programs offered by the Department.
Assists with preparation of brochures.
Performs other related duties as required.
Page Two - Administrative Assistant
POSITION ACCOUNTABILITIES
17.Prepares a variety of records,correspondence and reports.
18.Getting minutes recorded and transcribed for the commission on a regular basis.
19.Getting invoices,requisitions and check requests processed and delivered
appropriately and in a timely fashion.
20.Correspondence from the Director typed accurately and delivered appropriately.
CRITICAL SKILL/EXPERTISE
Knowledge of:
Organization and time management procedures.
Office equipment including proficiency in Microsoft Office 97 and Windows.
Working with the public.
Ability to:
Interact positively with the public.
Record and transcribe minutes of meetings.
Receive and handle cash.
Interact positively and professionally with management and the general public.
Type at 60 wpm.
EXPERIENCE AND TRAINING
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
A minimum of 3 to 4 years in progressively responsible secretarial work.
Training
Equivalent to graduation from high school.Expertise in computer use.Supplementary
training in business administration is desirable.
Page Three -Administrative Assistant
ADDITIONAL REQUIREMENTS
Physical Requirements
Require vision (which may be corrected)to read small print.
Require mobility of arms to reach and dexterity of hands to grasp and manipulate
f small objects.Lower body mobility may not be required.
^*^.Perform work which is primarily sedentary
Work Environment
Is subject to inside environmental conditions.
May be required to work at a video display terminal for prolonged periods.
May be required to work evenings or weekends.
License or Certificate:None
FLSA Status:Non-exempt
Niaiiayma/
Effective 8-18-98
COMMUNITY CENTER EVENTS AND MARKETING COORDINATOR
JOB OBJECTIVES
Perform supervisory and administrative work in planning,booking and coordinating client usage
of the Community Center.Serve as a liaison between the client and the Center operating staff to
insure the facilities are properly prepared and the client's needs are met.Work with the Director
in making independent contacts with prospective and past users regarding facility usage.
SUPERVISION RECEIVED
Supervision is received from the Community Center Director who reviews the work through
meetings,conferences,reports and results achieved.
ESSENTIAL DUTIES AND RESPONSIBILITIES
•Communicate with the general public,Town employees,Town Council and Advisory
Commissions,management,vendors,press and clients in order to answer questions,
resolve problems,respond to client's needs,promote the use of the facility,attend
meetings,supply booking information and insure the smooth operation of events.
Prepare written documents such as event reports,settlement information,marketing
proposals and other reports and correspondence as may be required.
Enter information into a personal computer to reserve client space,document event data,
update schedules,provide room set-up information for operation's client event cad
drawings and prepare other information as may be required.
Oversee,with the Director,the facility reservation schedule to insure correct room
designation,times,set-up,catering needs,and event supervision.
Coordinate client's needs and event requirements with the operations staff.
Arrange tours and visits,through the Director's office, with potential clients and users of
the facility.
Resolve procedural and operational problems in accordance with established policies
and procedures.
Supervise event functions and maintain a good working relationship with the general
public.
Work with operations to compile and provide event settlement costs.
Attend meetings,seminars and training sessions as authorized and requested by the
Director.
Perform other related duties as required.
POSITION ACCOUNTABILITES
•Marketing and promotion of the facility.
Increasing usage,for commercial and non-profit events.
Cooperative and positive attitude withclients, staff and others.
Represent facility and Town in a professional manner.
Accurate and timely reports,correspondence,billings and license agreements.
CRITICAL SKILL/EXPERTISE
Knowledge of:
• Facility event operations and procedures.
• Town and department policies and capabilities as they relate to the Community Center.
•Effective public relations.
•Costs and potential problems involved in coordinating event-related services such as
room set-up and breakdown.
•Catering,security,safety,decorating,power capabilities and connections,a/v equipment
and uses.
•Equipment usage and availability.
Ability to:
•Meet with clients and correctly ascertain equipment and service needs.
•Promote the facility as a meeting and event site.
•Negotiate space,dates and services.
• Find new potential clients and solicit facility usage.
•Advise clients of equipment and services available.
•Coordinate and satisfy the needs for multiple simultaneous events.
•Research,compile and organize information for the Center Director to use in client
settlement,budget planning and future programming.
•Operate a variety of office equipment in order to facilitate the exchange of information
and to document and confirm booking agreements.
•Prioritize own work schedule to ascertain facility capabilities for different activities and
needs on requested days.
•Listen well;communicate effectively with clients,staff,guests and other Town personnel.
•Represent the facility in a positive and acceptable manner.
EXPERIENCE AND TRAINING
Experience
Three (3) to five (5)years experience in the operations of a convention or community center,
hotel or general public use facility.Experience in event coordination,meeting planning,
marketing and booking.
Training
Requires any combination of education,training, or experience equivalent a high school diploma
or GED.College course work in Business Administration, Marketing or a related field is
preferred.
c
ADDITIONAL REQUIREMENTS
Physical Requirements
•Require vision (which may be corrected)to read small print.
•Require the mobility to stand,stoop,reach and bend.Require mobility of arms to reach
and dexterity of hands to grasp and manipulate small objects.
•Require the ability to stand for long periods.
•Require the ability to walk long distances.
Work Environment
•Subject to inside and outside environmental conditions.
License or Certificate:Arizona Driver's License
FLSA Status:Exempt
Effective 4-16-98
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COMMUNITY CENTER OPERATIONS SUPERVISOR
JOB OBJECTIVES
Perform both direct set-up and breakdown duties as well as participatory supervision of part-time
crews as scheduled by the employer.Organize,supervise,and oversee the daily custodial and
maintenance services.This is a working supervisory position that demonstrates responsive
service-oriented public contact withclients. Perform a variety of tasks related to the position.
SUPERVISION RECEIVED
This positionreports directlyto and is supervised bythe Community Center Directorwho reviews
work through conferences,reports,meetings and observation.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Communicate with the general public, staff,clients,vendors,other Town employees,
management,part-time labor crews,and contractors in order to respond to client,event and
facility needs.
Respond to general questions and explain Community Center policies and procedures as
necessary.
Give direction to labor crews and volunteers regarding event set-up,tear-down,maintenance
and facility operations.
Assist catering firms with their needs for equipment and supplies.
Enforce Town and facility safety codes.
Answers client questions regarding set-up capabilities and offer alternative plans to
accommodate needs.
Using a personal computer,do client cad drawings.
Schedule part-time labor.
Perform cost analysis,monitor supplies and materials,and prepare event reports and other
reports or documents as required.
Meet with clients to discuss event needs and services required.
Monitor equipment and service usage and submit reports of costs incurred by the client for
billing purposes.
Perform custodial duties and make minor physical repairs such as painting,lighting, or
plumbing. Also make minor repairs to a/v equipment and electrical as required.
Provide a/v and other technical support,sound,lighting,staging and other event equipment
set-up.
Attend classes and seminars as assigned and use knowledge obtained to improve
operations.
Train others as needed.
Supervise events -open or close the facility as required.
Perform other related duties as required.
c
POSITION ACCOUNTABILITIES
Punctuality and reliability required.
Familiarity with facility operational systems.
Cooperative attitude withstaff, Town and clients.
High standards for facility cleanliness and event presentations.
Correct room sets in a timely manner.
Efficient and effective use of part-time labor.
CRITICAL SKILL7EXPERTISE
Knowledge of:
• Methods,practices,tools and materials used in public facilities.
•A/V equipment including but not limited to sound amplifies, microphones, wireless
microphones,and overhead slide and video projectors.
•General event layout, efficient sets and operating procedures of a large assembly area.
•Staging and ramps.
•Center power systems,capabilities and distribution.
•Fundamentals of personal computer usage.
Ability to:
• Work irregular hours that may include evenings,weekends or holidays as required to meet
event scheduling.
Operate a forklift and janitorial equipment.
Set up lighting,sound and a/v equipment.
Properly set banquets,classroom and theater sets.
Serve as on-site working supervisor and provide event supervision.
Use tact when dealing with impatient,upset or demanding clients.
Prioritize and prepare work schedules.
Determine the best order and manner to complete event preparations to effectively meet
facility event schedules.
Monitor resources usage.
Read and understand layouts.
Efficiently and effectively do event sets and cad drawings.
Represent the facilityin a positive and professional manner.
EXPERIENCE AND TRAINING
Experience
Three (3)to five (5)years experience preferred incommunitycenters,public assembly, hotels or
other facilities involved with similar public events involving the actual set up of sound,lighting,
staging, a/v needs and exhibitshows. Course workand/or supervisory experience is preferred.
Training
Requires any combination of training,education and experience equivalent to graduation from
high school or GED.
ADDITIONAL REQUIREMENTS
Physical Requirements
•Require the mobilityto stand,stoop,reach and bend.Require mobility of arms to reach and
dexterity of hands to grasp and manipulate small objects.
•Perform lifting,pushing and/or pulling of heavy objects which does not exceed 100 pounds.
• Mobilityto walk rapidly from one room to another.
• Abilityto read the fine print of license agreements,chemical labels,machinery instructions
and safety procedures.
Work Environment
•Subject to inside and outside environmental conditions.
License or Certificate:Arizona Driver's License
FLSA Status:Exempt
Effective 4-16-98
CUSTODIAN
JOB PURPOSE
Provide a variety of routine custodial cleaning and building maintenance duties required
to maintain a safe and clean work environment of Town facilitiesl.
SUPERVISION RECEIVED
Reports to and receives supervision from the supervisory staff of the Administration
Department.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following tasks are essential for this position.Incumbents in this classification may
not perform all of these tasks,or may perform similar related tasks not listed here.
1.Sweeps,vacuums and mops the floors.
2.Picks up debris indoors and out.
3.Cleans,disinfects and stock restrooms.
4.Cleans drinking fountains and coffee rooms.
5.Operates power-cleaning equipment such as vacuums,and rug cleaners.
6.Sets up,takes down and stores chairs and tables.
7.Spot cleans carpets,strip and wax floors and other duties of this type.
8.Performs manual work requiring extensive physical exertion
9.Dusts and polishes furniture,woodwork,fixtures and equipment.
10.Empties and cleans waste receptacles indoors and out.
11.Maintains custodial supplies and equipment.
12.Stocks inventory of fnaintenance materials and supplies.
13.Performs periodic cleaning of windows.
14.Moves and arranges furniture and equipment as needed.
15.Performs other related duties as required.
POSITION ACCOUNTABILITIES
16.Responds in a timely manner to requests for custodial needs.
17.Assists staff in special projects as required.
18.Follows a well-established routine in accomplishing daily tasks.
19.Uses chemical/cleaning agents in compliance with established safety
policies/procedures.
Page Two -Custodian
CRITICAL SKILL/EXPERTISE
Knowledge of:
Methods,materials,tools and equipment used in custodial work.
Safe work practices.
Cleaning solvents and chemicals.
Ability to:
Clean and care for assigned areas and equipment.
Use a variety of custodial equipment and materials.
Understand and carry out oral and written directions.
Adhere to schedules for periodic cleaning of assigned buildings and facilities.
EXPERIENCE AND TRAINING
Any combination of experience and training that would likely provide the required
knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities
would be:
Experience
General experience in custodial work is desirable.
Training
Formal or informal education or training which ensures the ability to read and write at a
level necessary for successful job performance.
ADDITIONAL REQUIREMENTS
Physical Requirements
Require vision (which may be corrected)to read small print.
Require the mobility to stand,stoop,reach and bend.Require mobility of arms to
reach and dexterity of hands to grasp and manipulate small objects.
Require the ability to stand for long periods.
Require the ability to walk long distances.
Perform work which involves the frequent lifting,pushing and/or pulling of objects
which may approximate 50 pounds and may occasionally weigh up to 100 pounds.
Work Environment
May be required to work with harsh and toxic substances.
May be required to work around foul odors.
Is subject to inside and outside environmental conditions.
May be required to work evenings or weekends.
FLSA Status:Non-exempt
August 1999
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INFORMATION SPECIALIST/VOLUNTEER COORDINATOR
JOB OBJECTIVES
Provide initial client and guest contact.Responsible for the information counter which is the first
area of contact with the walk-in public.Provide information about the facility and upcoming
events,distribute informational material,and direct people to the proper rooms or meeting areas.
Organize and schedule volunteers to provide tours,assist the staff,and may also monitor an
event and close the facility.
SUPERVISION RECEIVED
This position reports directly to the Community Center Director and work is reviewed through
meetings,conferences,reports and observation.
ESSENTIAL DUTIES AND RESPONSIBILITIES
•Communicates with clients,the general public,Town employees,facility staff,vendors and
guests either through personal contact at the information counter or by phone to give
directions,answer questions,forward rental requests,discuss current and upcoming events
or schedule visits to the facility.
Prepares shift reports and leaves information and instructions for volunteers for the next shift.
Trains volunteers to deal properly with clients and guests or direct inquiries to the proper staff
member.
Monitors and evaluates volunteers'performance in regard to having positive public relations
skills and being good ambassadors for the Town and the facility.
Resolves questions or concerns of guests or the general public based upon a thorough
knowledge and understanding of the facility's policies,procedures and operations.
Maintains lists of visitors and inquiries for reference and follow-up.
Provides basic rental information and refers prospective clients to the Event Coordinator,
Operations Supervisor,or the Center Director as required.
Monitors in-house security cameras,adjusts lobby lighting,and answer phone calls if
necessary.
May handle ticket sales for community events.
Makes brief inspections of the front entry and lobby area to insure cleanliness and proper
facility presentation.
POSITION ACCOUNTABILITIES
Maintain a positive relationship withclients,guest and other visitors to the Center.
Be informed on current and upcoming events.
Assist staff in dealing with clients.
Schedule and maintain an adequate and trained volunteer staff.
Reliability and punctuality a must.
CRITICAL SKILL/EXPERTISE
Knowledge of:
Community Center event operations and local user groups.
Community Center policies and procedures.
Current event information,times and location.
Upcoming events and activities.
Ticket selling procedures and proper ticket sales accounting.
Public relation skills.
Volunteer scheduling.
Ability to:
Work irregular hours including evenings,weekends and holidays.
Effectively deal with clients and the general public.
Work cooperatively with other staff.
Monitorfacility activities through the in-house video system.
Select volunteers who are compatible with facility goals and policies.
Supervise and evaluate selected volunteers.
Operate telephones,paging radios and other office equipment.
Prepare written reports,schedules,informational sheets and other documents as may be
required.
Advise staff of special cleaning or repair needs.
Review work of the volunteers in order to provide excellent customer service and information.
Speak ina clear and friendly manner withclients and/or guests.
EXPERIENCE AND TRAINING
Experience
Knowledgeofcommunity center operations,especially indeveloping and maintaining strong
client relationships.Three (3)to five (5)years experience preferred workingwith local groups in
Fountain Hills as well as the surrounding communities.Familiarity with local user expectations
and local caterers would be desirable.
Training
Requires any combinationoftraining,education and experience equivalent to graduation from
high school or GED.
ADDITIONAL REQUIREMENTS
Physical Requirements
• Require vision (whichmay be corrected)to read small print.
• Requirethe mobility to stand, stoop, reach and bend. Require mobility ofarms to reach and
manipulate small objects.
•Perform work,which is primarily sedentary.
Work Environment
•Subject to inside environmental conditions.
• May be required to work at a video display terminal for prolonged periods.
License or Certificate:None
FLSA Status:Non-exempt
Effective 4-16-98
c
OPERATIONS WORKER
JOB OBJECTIVES
The Community Center Operations Worker is a part-time position working irregular hours
providing set-up,tear down,janitorial and maintenance services. Performs a variety of
tasks related to the position.
SUPERVISION RECEIVED
This position reports directly to the Operations Supervisor who reviews work through
conferences,meetings and observation.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Sets up rooms for various meetings and functions according to specifications.
Sets up A/V equipments including projectors,screens,mics,podiums and
speaker systems.
Sets up staging,ramping,dance floors.
Dusts,vacuums,washes glass,shampoos carpets,sweeps floors and empties
trash receptacles.
Performs minor repairs as required.
Assists Operations Supervisor with set ups and tear downs.
Provides janitorial services as required during events.
Communicates with clients,the general public,Town employees,facility staff,
vendors and guests.
•Performs other related duties as required.
POSITION ACCOUNTABILITIES
•Punctuality and reliability required.
•Familiarity with facility operational systems
•Cooperative attitude with staff,guest and clients.
•Follows directions and performs assigned tasks in an accuratel and timely
manner
CRITICAL SKILUEXPERTISE
Knowledge of:
•Methods,practices and tools required for basic facility work.
•Set up and operation of A/V equipment and sound systems.
•Proper room set ups and configurations.
•Janitorial equipment and products.
NijgppaiX
Ability to:
Work irregularhours including evenings,weekends and holidays.
Effectivelydeal with clients and the general public.
Work cooperatively with other staff.
Use a variety of custodial equipment and supplies.
Advise staff of special cleaning or repair needs.
Set up lighting,A/V equipment,staging,ramps.
Read and understand layouts and follow written directions.
Use tact when dealing with impatient or demanding clients.
Represent the facilityin a positive manner.
Monitor resources and report shortages.
EXPERIENCE AND TRAINING
Experience:
•Experience required in community center or public facility operations desirable.
• Any combination of previous experience that would demonstrate the ability to
perform the required tasks.
Training:
•Requires any combination of training,education and experience that ensures the
ability read and write at a necessary level for successful job performance.
ADDITIONAL REQUIREMENTS
s Physical Requirements:
L,•Require vision (which may be corrected)to read small print.
•Require the mobility to stand,stoop,bend and reach.Dexterity of hands and
arms to grasp and manipulate small objects.
•Speak in a clear and friendly manner with clients and/or guests.
•Requires the ability to walk long and continual distances.
•Perform work which entails lifting,pushing,pulling of objects up to 100 pounds.
Work Environment:
• May be required to work with harsh and toxic substances.
• Is subject to inside and outside environmental conditions.
• May be required to work evenings,weekends or holidays.
•Will be required to work irregular hours.
•
FLSA Status:Non-exempt
SENIOR PLANNER
JOB OBJECTIVES
Organize and manage assigned land use planning activities.Administer land use ordinances
and policies.Maintain and update General Plan in accordance with State law.Coordinates
projects with internal and external reviewing agencies to obtain reliable and complete
information for processing and reporting.Provides information to Mayor and Council, Town
Manager,Planning and Zoning Commission,Board of Adjustment,Planning Director and
General Public.
SUPERVISION RECEIVED
Reports to Director of Community Development
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following tasks are essential for this position.Incumbents in this classification may not
perform all of these tasks,or may perform similar related tasks not listed here.
1.Contact with the general public and development community in zoning matters.
2.Process subdivision,zoning,special and temporary use permits and variance cases.
3.Prepare text amendments for Zoning Ordinance and Subdivision Ordinance.
4.Serve as staff to Planning and Zoning Commission and Town Council.
5.Review commercial and industrial plans for compliance with applicable codes.
6.Process amendments to and prepare updates to the General Plan.
POSITION ACCOUNTABILITIES
Accountable for establishing and maintaining procedures to ensure compliance with all Town
Zoning Ordinances and Subdivision Ordinances.
CRITICAL SKILL/EXPERTISE
Knowledge of:
Municipal planning processes.
Zoning and subdivision ordinances.
Landscaping and revegetation requirements.
Code enforcement processes and activities.
State and Federal land use law.
Landmark law cases
Ability to:
Prepare and present information to the Planning and Zoning Commission and Town Council
in clear,complete context both orally and written.
Prepare and present information to the public in a courteous,respectful manner.
Review and interpret construction documents.
Demonstrate good time management skills and the ability to work with minimal supervision.
Apply sound judgement and decision making skills toward Zoning Code compliance.
Establish and maintain effective,courteous customer relationships with citizens,contractors,
other employees,other professionals,appointed officials,and Town Council members.
Research,analyze,develop sound conclusions and prepare complete comprehensive
reports.
EXPERIENCE AND TRAINING
Any combination of experience and training that would likely provide the required knowledge
and abilities is qualifying.
Experience
At least two (2)years of experience in planning or a closely related field and a working
knowledge of Microsoft Office 97 and related software.
Training
A Bachelor's degree in planning,public administration,or a closely related field is preferable.
ADDITIONAL REQUIREMENTS
Physical Reguirements
Require vision (which may be corrected)to read small print.
Require the mobility to stand,stoop,reach and bend.Require mobility of arms to reach and
dexterity of hands to grasp and manipulate small objects.
Require the ability to walk long distances,which may be on uneven terrain.
Perform work that is primarily sedentary.
Ability to enter,exit and operate a motor vehicle safely.
Work Environment
Is subject to inside environmental conditions.
May be required to work at a video display terminal for prolonged periods.
The ability to be outdoors in a variety of temperatures and conditions and walk on an
uneven terrain for up to one hour.
The ability to climb up or down a ladder as necessary.
License or Certificate:
. Valid Arizona driver's license and a good driving record is required.
.AICP preferred.
FLSA Status:Exempt
Effective 4-16-98
Fountain Hills Unified School District
"Surging Toward Greater Heights in Education"
Maria L.Menconi,Ed.D.
Superintendent
Terry Tatterfield
Assistant Superintendent
April 24, 2001
Paul Nordin
Town Manager
Town of Fountain Hills
16836 E.Palisades
Fountain Hills,AZ 85268
Dear Paul,
Thank you for the opportunity to continue to ask for cooperative funding between the town and
the school district.Based on our current needs,I would like to request the following:
1)That the High School Resource Officers continue as part of Marshall Gendler's budget.
2) That you transfer funding to us for the following continuing items:
.Custodial Staff MS/HS (.5 FTE) = $11,300.(increase in salary schedule
necessitates a slight increase in this amount)
•Security for Home Games $2,500.
•Cleaning and resurfacing of
large and small gym and cafeteria floors
$5,000.(increased public useofall sites
requires an increase in request)
•Funding to add additional monitoring
and surveillance personnel on campus
and on the campus perimeter.
$16,000.
•Total $34,800.
We can continue to support Drug Prevention counseling in the amount of $8,000 from our
Federal Prevention Entitlement.We would suggest that Town and School District staff continue our
current programming,which has improved service to students and their families.
Should you have any questions or wish to discuss this further,please give me a call. We are
highly appreciative of your continual support and advocacy for our school district.
Sincerely,
Maria Menconi,Superintendent
c:Dana Saar,FHUSD Board President
Terry Tatterfield,Associate Superintendent
Marian Hermie,Assistant Superintendent
Mark Mauro,Principal,FHHS
14605 N.Del Cambre,Fountain Hills,Arizona 85268 602-837-0690 FAX 837-7603
FOUNTAIN HILLS HIGH SCHOOL
HOME OF THE FALCONS
16100 E.Palisades Blvd
Fountain Hills,AZ 85268
Phone:(480)816-1075
Fax:(480)837-5699
Dear Kassey Hansen
Town of Fountain Hills
MARK A.MAURO,Principal
GERRY CORCORAN,Assistant Principal
JIM FAIRFIELD,Athletic Director
5-18-2001
Thank you for returning my call regarding next year's proposed budget.With
increased student population projected for next year, our concern still remains to provide
a safe and secure campus for all of our students. Having the additional security guards
this year has been a tremendous asset in improving security on campus.
We would like to request an additional full time security guard, or possibly a part time
securityposition. This wouldcost approximately$8,000for the part time employeeor
$16,000 for the full time employee.If you can manage to include this in your upcoming
budgetproposal, it would be greatlyappreciated,as this will help us to maintaina secure
and safe environment for our students.
Sincerely;
Gerry Corcoran
Assistant Principal
Fountain Hills Unified School District
Cc:Mark Mauro
Dr.Maria Menconi
Law Offices Of
William E.Farrell,P.L.L.C.
Tel (480)661-6044 William E. Farrell Suite 220
Fax (480)661-7454 10135 E. Via Linda
Scottsdale,AZ 85258-5312
June 4,2001
The Honorable Mayor and Council
Town of Fountain Hills
P.O.Box 17958
Fountain Hills,AZ 85269
Re:Legal Services
2001-2002 Fiscal Year
Dear Mayor and Council:
I am submitting this letter to you as support and justification for a requested increase in the
compensation paid to the Law Offices of William E. Farrell for the purposes of serving as your
Town Attorney. I have been preparing similar letters for the past ten years, and I wish to establish
very clearly and very firmly that, regardless of your decisions regarding the requests contained in
(this letter,it is my sincere desire to remain as your Town Attorney and to continue to serve the
Town. It may appear to be a bit of flattery to you, but I sincerely and truly enjoy my representation
of the Town of Fountain Hills and take a great deal of professional and personal pride in the title of
Town Attorney.
Historically,I have reached agreements with past Town Councils on both the estimated
number of hours per month and the rate for hourly services.Those negotiations result in a total
annual budget which is divided by 12 and paid in equal installments over the fiscal year. I prepare
monthlystatements which give you and management an opportunity to review where time isbeing
spent and with whom time is being spent. We recap the number of hours and accumulate the total
for the year.There are no adjustments upward or downward each month ifthe total number ofhours
isbeloworexceedsthatwhichwehavepreviouslyagreedupon. Themonthly statements aremerely
an audit protection for your staff and the ability for you to measure where legal services are going.
Last year at budget time, the Council determined that a target of 84 hours per month times
the hourly rate of$130 would equal a monthly compensation of $10,920 which is equal to an annual
compensation of $131,040.It has also always been understood that the monthly number of hours
does not include litigation.Litigation has always been treated separately and is also provided at the
$130 per hour rate. The reason the litigation is separated is two-fold.First, it is impossible to
estimate the number of hours involved in most lawsuits and,secondly,it provides the Council the
opportunity,should you choose,to retain another attorney for litigation matters if it is a feeling of
the Council that my skills are not particularly suited to certain types of litigation.Remember also
Z:\WPDATA\FH\2001 BugetLTR.wpd
N&jj^X
Mayor and Council
June 4,2001
Page 2
that the traditional tort (accident cases)are handled by our insurance carrier,and legal fees are not
charged to the Town.
I have prepared and attached to this letter a chart showing each month,beginning with July
2000 and carrying forward through April 2001.The second column shows the actual number of
hours reflected on the monthly statement delivered to the Town. The third column is our estimated
84 hours per month. The fourth column shows the excess. The fifth column is the hourly rate, and
the sixth column shows the surplus or deficit for the month.
I believe all of you are aware that this has been an especially hectic year primarily dealing
with litigation and negotiations with MCO over the McDowell Mountains.
At this time I am proposing that you consider decreasing the monthly number ofhours from
84 to 80.Overhead is steadily increasing,I can not continue to offer municipal legal services at the
rate of $130 for the next fiscal year. I am requesting an increase to $150 and a total compensation
of $144,000.
I believe it would also be a good point to mention at this time that I have never asked the
Town, nor, with this budget request, would I ask the Town for a written agreement regarding
professional services.It has been my philosophy and practice that if at any time four or more
members of the Town Council lose faith in the legal services and legal opinions that are delivered
by the Town Attorney, they should be able to change Town Attorney without the necessity of
voiding a contract or becoming obligated in any way, shape, or form beyond the then current
month's billing.I will be requesting that we prepare a small memorandum of lease for Town audit
purposes, as well as income tax deduction purposes. I also believe the public has every right to
know what I will be paying for.
It is not my intention at this time to add either a part time or a full time attorney to my staff.
I intend rather to limit my practice to those clients I currently serve and to the occasional
representation through the insurance carrier of other cities and towns on specialized election or land
use matters.Should future litigation in which I represent the Town cause the Town Staffto find that
their legal needs are not being satisfied on a timely basis, at that point I will consider adding either
a part time or full time attorney to my office.
I will also request an additional $1,000 as a separate line item to cover the Town dues in an
organization known as the International Municipal Lawyers Association (IMLA).IMLA provides
its government members periodicals and publications on current issues of municipal law across the
United States.The dues are based on population and the Town has been a member of IMLA for the
past four years.That account also covers my registration and room for attendance at the annual
conference of the Arizona League of Cities and Towns.
Z:\WPDATA\FH\2001 BugetLTR.wpd
Mayor and Council
June 4,2001
Page 3
I hopeyou will lookwith favorupon thisproposal and, as always, I stand ready and willing
to answer any questions you may have regarding this request.
Respectfully submitted,
WEF:pf
Z:\WPDATA\FH\2001 BugetLTR.wpd
William E.Farrell
Attorney at Law
Mayor and Council
June 4,2001
Page 4
2000
2001
Month
FOUNTAIN HILLS LEGAL SERVICES
00-01
Actual Est.Excess Rate Dif(+/-)
JUL 77.8 84 -6.2 130 -806.00
AUG 52.6 84 -31.4 130 -4,082.00
SEPT 127 84 43 130 5,590.00
OCT 86.5 84 2.5 130 -325.00
NOV 76.8 84 -7.2 130 -936.00
DEC 70.1 84 -13.9 130 -1,807.00
JAN 125.7 84 41.7 130 5,421.00
FEB 118 84 34 130 4,420.00
MAR 86.5 84 2.5 130 -325.00
APR 92.7 84 8.7 130 1,131.00
Z:\WPDATA\FH\2001 BugetLTR.wpd
•-;-'•'•-;'•'•..'-''.iiw^'"-i*:;:-'--'iS''
.-"IACOVINO AND KAYLER
•
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.:
Mr.Paul Nordin
Town of Fountain Hills
16836 E.Palisades Blvd.,Bldg.A
Fountain Hills,Arizona 85268
May 22, 2001
Re:Prosecution Services for Fiscal Year 2001-2002
Dear Paul:
The firm of Iacovino and Kayler is grateful for the opportunity to continue serving the
people of Fountain Hills as their Town Prosecutor.As we go into our twelfth year of
service to the Town,we look forward to meeting new challenges facing the Town's
criminal justice system,and are proud to have played an important role in the
operations of the of the Fountain Hills Municipal Court,which has been praised as a
state wide model for limited jurisdiction courts by the Supreme Court of Arizona.
Our budget proposal for the upcoming fiscal year involves no change from fiscal year
2000-2001.We propose to continue providing the highest quality prosecution services
at a reasonable cost by including attorney time for the prosecution of criminal matters,
civil infractions, and appeals, in addition to legal assistant services, materials, postage,
and supplies for fiscal year 2001-2002 at a flat rate of $100,000 for the year, paid in
equal monthly installments of $8,333 per month paid on the first of each month
commencing July 1,2001. In additionto such basic prosecution services,we propose
to provide other desired and necessary related services, including organization and
oversight of special enforcement details, law enforcement training and legal
advisement,after-hours on-call services to the Town Marshal's Office and Sheriffs
Office,code revision services,continuing legal education,and such other special
assignments as may, from time to time, be requested or authorized by the Town
Manager, on an hourly basis pursuant to the Town's general professional services
procurement policies.Hourlyratesfor such additional services will vary according to
the type of service, and shall be established by agreement between the firm and the
Town Manager.
If you have any questions or comments concerning our proposal or the prosecution
services provided by this firm,please feel free to contact Susan or me at any time.
Thank you again for the opportunity to continue serving the people of Fountain Hills.
Very truly yours,
8180 N.Hayden Road
S:iteD-204
sdale,Arizona 85258
(460)483-2404
•',-
IACOV/NO AND KAYLER
••.-..'
Ar,r,r,r,A -*m CHAMBEROFMay10,2001 &J commerce
Ms.Cassie Hansen,Director of Administration
Town of Fountain Hills
P.O.Box 17958
Fountain Hills, AZ 85268
Dear Cassie,
As always it was a pleasure speaking with you today.
I am again submittinga request for funding foryour consideration and hopefully town
approval. As has been the norm over the past two years,this will be a two part request.
The first segment will be that whichwe commonlyrefer to as the Community Wide
Program whichthe Town has graciously funded over the past many years.These
events includethe ThanksgivingDay Parade,Stroll the Avenue and the Lighting ofthe
Luminaria.
The second part inthe print budget contains those items that provide information about
C our town and is utilized for both general information and specific business information.
The Chamber has established a tourism councilwhichwhile under the auspices ofthe
Chamber consists of most ofthe tourism related businesses intown, i.e., golf courses,
accommodations,bed and breakfasts,etc.
They have also requested funding for promoting tourism in Fountain Hills.While the
Chamber applauds their efforts and wishes to be deeply involved inthe presentation of
tourism within Fountain Hills,we feel that this request should be considered in the
Mayor's Economic Development Committee in lieu of the Chamber,.because it will have
a much broader application which will include Community Center involvement.I am
enclosing a copy ofthe justification forthis request to be considered inthe Mayor's
Councilfor Economic Development portion of the budget.
Thank you for your consideration.
Ferrara,Executive Director
FSF:mst
Enc:
Fountain Hills Chamber ofCommerce • P.O. Box 17598 • Fountain Hills,Arizona 85269-7598 •(480)837-1654 •FAX (480)837-3077
FOUNTAIN HILLS CHAMBER OF COMMERCE
COMMUNITY WIDE PROGRAM
Thanksgiving Day Parade $4,000.00
Holiday Events $5,000.00
A.Stroll the Avenue
B.Luminaria
Total Community Wide Program $9,000.00
MEDIA PLAN
A.Fountain Hills Brochure (copy attached)
Twenty thousand (20,000)reprints $7,000.00
B.Business Opportunity Packet (copy
attached)One thousand (1,000)
(New Revised Edition $2,500.00
2.
Tourism Council Request (To be included in Mayor's
Council on Economic Development)Justification for
$37,000 in funding is attached.
Total Chamber of Commerce Request
Community Wide Program $9,000.00
Print Program 9.500.00
TOTAL REQUEST 18,500.00
TRANSPORTATION
Fountain Hills:
Convenient Access To The World.
n recentyears, Phoenixhas become
the newhub cityofthe Southwest due
to its phenomenal growthand
convenientaccess to major domestic and
international markets. Asa part of the
Metropolitan Area,Fountain Hills benefits
as wellfrom access to this outstanding
transportation network.
Highway Access:Phoenixis locatedat
the juncture of two major interstate
highways.Interstate 10 is nowthe
primary southern transcontinental route,
completedfrom LosAngelesto
Jacksonville, Florida. Interstate 17 runs
north from the area, linkingit to
Interstate 40 with access to the Midwest
and east. The new Phoenix Freeway
system provides easy access to these
majorroutesfrom any pointinthe Valley.
Air Transport:Phoenix,Sky Harbor
International Airport is nowthe nation's
Mth largest,and one of its most efficient.
C ?.airport is served by 19 major
^tfGmestic and international carriers.Sky
Harbor is a 40 minute drive from
Fountain Hills and shuttle service is
available.
Located just 20 minutesfrom Fountain
Hills isthe rapidly expanding Scottsdale
Municipal Airport.This facility has a new
8000 foot runway,and serves corporate
and private aircraftofallsizes. Mesa
Falcon Field is 13 miles away.
Due to its hub status,Phoenix is a
majorterminalfor leading motor freight
carriers.There are more than 150
interstate and regional truckingfirms
operating out of Phoenix.One dayservice
is available to such markets as Los
Angeles,LasVegas,El Paso,
Albuquerque and San Diego.
Additionally,the area is served byall
major overnight express services.
Railroad Service:Phoenix is served by
both the Santa Fe and Southern Pacific
railroads.The two transcontinental lines
connect for reciprocal switching in
Phoenix. Service to all major markets is
scheduled on a regular basis.
No rail passenger service is furnished
by Amtrak.There are daily bus
departures to Tucson and Flagstaff to
connect with national destinations.
K
ECONOMIC DEVELOPMENT
Fountain Hills:
Economic Development Program.
The controlled,sustained growth of
the town of Fountain Hills has
been widely recognized as a model
for other small cities across the country.
Theachievement of significant growth
without erosion of the lifestylethat is our
primary attraction is due to careful
planning fromthe veryoutset of
development.
Oureconomic development program is
alsothe productof careful planning
coupled with the cooperative spirit which
characterizes this community.
The responsibility for attracting new
businesses to Fountain Hills and assisting
them in relocation lies with the Mayor's
Council for Business Growth.The
council is a non-profit, tax exempt
organization whose members include key
representatives of town government,the
local business community,the Fountain
Hills Chamber of Commerce and the
town's master developer MCO Properties.
The Council is chaired bythe mayor.
This community wide organization was
>ated based on recognition ofthe fact
'A Fountain Hills is a unique community
and economicdevelopmentrequiresa
cohesiveand targeted effort.
Oureconomic development planis
based on the identification of the kinds of
commercial enterprises that fitour
master plan andare compatible with our
highly desirable lifestyle.
Accordingly,our efforts are restricted to
smaller companies and branch operations
employing less than 150 persons.
Within this guideline,we have
established specific categories of
businesses that are most suitable for our
facilities and environment.
These categories are:
1.Service Centers
2. Research and Development
3.Light Manufacturing
4.Retailing and ConsumerServices
To attract high quality firms within these
targeted categories,the Mayor's Council
for Business Growth has developed a
cooperative economic development
environment that other communities,of
considerablylargersize, can only envy.
With our clearly defined marketing
strategy,andtargeted focus,Fountain
Hills has, without question, the best
economic development program fora city
of our size, anywhere.
Weoffer"OneStop" servicethrough
city government,so that businesses
wishing to relocate here can do so with a
minimum of "Red Tape"and delaysthat
are normally encountered in moving.
HOW FOUNTAIN HILLS BUSINESSES
FEEL ABOUT THEIR DECISION
TO LOCATE HERE.
Jim Weissmueller,Owner/Manager
McDonalds—Fountain Hills
"Sincethe daywe opened, we have
consistently exceeded our projections.
Our business comes from the peoplewho
livein Fountain Hills,the tourists,and the
many people who come through ontheir
way to the lakes and mountains."
"In the fast food business,labor is
always a challenge,particularly when you
consider that the average age of our
employees is generally between 16 and
25. Over90% of our employees live in
Fountain Hills,and they are a great
bunch."
Kay Kinder,Owner
Fountain Fashions
"We opened thisshop twenty-four years
ago.Watching the community grow,and
growing with ithas beenjustgreat.
Doing business with people in Fountain
Hills...it's like dealing with family and
super friends."
"We also do a substantial business with
the manytourists whocome hereto see
the fountain and the views. And a lot of
our longtime customers live in
Scottsdale, Phoenixand Mesa."
Jim Engle,President
Community Bankof Arizona
"Community Bank has beena partof
Fountain Hills since 1981.We have seen
tremendous growth inourtownthe last
15 years and have taken partin much of
it."
"Itfeelsgreatto drive throughtownand
see allthe businesses, buildingsand
homes we have helped our customers
build,buyor develop.Our goal isto
continueto support our community and
help our customers achieve theirgoals
and dreams."
MaryJo Dickson, President
Bark 'N'Babies Pet Grooming, Inc.
"When we decided to open our own pet
grooming shop we wanted to locate inan
area we could grow with.Fountain Hills
has the "small town,friendly"
atmospherewe looked for.People here
are likeextended familyand their pets are
treated like our own."
"Some of our customers have been with
us sixyears and even when they have
moved away,comebackforthe family
atmosphere our employees andstaff
provide."
Gordon Pittsenbarger, Owner
Pittsenbarger Construction,Inc
"Quality — it'sa matterof pride andthe
least expensive amenity youcan put in
your home."This isour motto andwe
have putit in practice every daysince
startingour Fountain Hills construction
business over ten years ago."
"As third generation Pittsenbargers in
the construction business,we have built
custom homes, a condominium complex,
done much residential and commercial
remodeling and supervised the Christ's
Church buildingproject."
"Weare involved in this community as
activecitizensas wellas business people
and have found it a beautiful and friendly
place to live."
BUSINESS INFORMATION
Fountain Hills:
The Right Place For The Right Business.
The original master planfor
Fountain Hills included,as a vital
element, strategically positioned
sites for a varietyof commercial
developments of various sizes.
The sites to the north of Shea Boulevard
are restricted primarily to retail and
consumer service businesses.Firerock
Centre, on the south side of Shea has
N
been specifically designedfor larger
operations in distribution,research,
servicesand light manufacturing.
Fountain Hills is currently home to
corporations employing between 40 and
100 persons.Among these are the
corporate offices of MCO Properties
Inc.and Nature's Distributors.
Additionally there are over425 other
businesses inthe community ranging
from specialty shops, to large retailers,to
fast food franchises.
Fountain Hills is the ideal location for
those businesses who need to be in
proximity to a majormarketbut prefer
the relaxed lifestyle and low costs
normally associated witha rural location.
ECONOMY
The decision to locate in Fountain Hills,
as opposed to more traditionalmarkets,
can result in considerable savings to a
commercial enterprise due to the
following:
Lower Land and Construction Costs
As a whole, Arizonaoffers some of the
lowest commercial land costs in the
West. And,costs in Fountain Hillsare
generally amongthe lowestinthe
Phoenix Metropolitan Area.
Construction is a major industry in
Greater Phoenix, and this has created a
highly competitive environment that
capitalizes fully on lowlaborcosts.
Lower Taxes
Fountain Hills taxes are extremely
competitivewithother locations within
Arizona and considerably belowthose of
major population centers elsewhere in the
country,and our town governmentis
committed to maintaining these low
rates.
Current tax rates are $14.19 per $100 of
assessed valuation.Class 3 Commercial
and Industrialproperty assessment ratio
is 25%of full cash value.Merchants and
manufacturers inventories are exempt
from taxation.Class 4 Vacant Land is
assessed at 16%of cash value and Class
5 Residential is assessed at 10%of cash
value.Fountain Hills has a 1.2%sales
tax and no income tax.
Lower Utility Rates
Fountain Hills receives its electric power
from Salt RiverProject. This quasi-
municipality is the second largest utility
in the state and their rates are
substantially lowerthan those ofthe
other major utility.The bulkof SRP's
power comes from hydroelectric and
nuclear generation.
Ourwater is provided bythe private
Chaparral City WaterCompanyand sewer
bythe local Sanitary District.Through
our recently approved allocation fromthe
Central Arizona Project,our community is
guaranteedan amplesupplyofwaterfor
the next 100 years.
Unsurpassed Housing Values
You and your employees will appreciate
the valueof housing located inthis
breathtaking setting.
Thecommunityoffers housing ranging
from one bedroom rental apartments to
multi-million dollar mountainside estates.
Average pricesfor condominiums and
villasare inthe $80,000 range. Single
family homesare priced from $100,000
to more than $1 million. The median
pricefor single family homes is
$200,250.Single family homes account
for 68% of the total housing units and
most are custom built.Mobile and
modular housing is prohibited inthe
town.
COMMUNITY PROFILE
(Fountain Hills:
A Growing Town In The Midst Of A Dynamic Market.
Since 1970,the Metropolitan
Phoenix Area has been
transformed from a luxury resort
destinationto the ninth largest market in
the United States. Its population has
grown from underone million in 1970 to
more than 2.5 millions in 1995.
The growth has been due onlyinpartto
the ideal climate.The primary factor in
this growth has beenthe influx of
businesses and clean industry attracted
bythe quality of life,competitive labor
market, and low cost of living.
Thiseconomicgrowth has spawned a
wide variety ofculturaland entertainment
amenities.The area boasts of numerous
museums and galleries, theater, opera,
ballet,and the heralded Phoenix
Symphony.
Arizona State University has emerged as
a leading educational institution and one
ofthe largest universities inthe nation.
f Uhas also been the catalyst for the
^wrfergence of the Greater Phoenix Market
as a sports capital.We are hometo the
Fiesta Bowl,Pac-10 Football,the Suns,
Cardinals, Diamond Backs and Coyotes
professional teams,and in 1996 Phoenix
was host to itsfirst Super Bowl.
Within this metroplex,the cities of
Scottsdale and Mesa have led the way in
growth both residential^and
commercially.Thetwo cities havea
combined population over 506,000 and
an aggregate effective buying income of
more than $6 billion annually.
Fountain Hills— Strategically
Positioned
Nestledbetween mountain ridges, the
Town of Fountain Hills is located between
Scottsdale and Mesa.This location has
allowed Fountain Hills to benefit from the
growth ofthese twocities,while
maintaining its natural beauty and highly
desirable lifestyle.
/fountain Hills residents enjoyallthe
(efits of residing within this major
metropolitan area withthe added benefit
ofa peaceful,beautiful and secluded
environment.
Fountain Hills Vital Statistics
Population
During the eighties,Fountain Hills
population grewfrom slightly less than
3,000 residents to more 10,000.The
1995 interim census counted over 14,000
residents, with winter population an
estimated 17,000.
Demographics
The population of Fountain Hills is highly
diverse,ranging fromsinglesand new
families to retired couples. The
population is extremely balanced.Twenty
one percentofthe population is under
18, 20% between 18 and 34,
42%between 35 and 64, and 17%65 or
over. The median age is 40.3.
Ninety-one percentof residents haveat
least a highschool diploma and 65% are
college educated.
Median household income is over
$50,000.
Over 90% of residents are homeowners,
and slightly morethan one third have
lived at their present residencefor more
than fiveyears.
One fourth of our residents relocated
from elsewhere in the Greater Phoenix
Area. The remainder came primarily
from outside Arizona with California and
the Midwestern States accounting for the
majority ofthese new residents.
Climate
Arizona is world famous for our
comfortableyear round climate.The
desert portionsare characterized by
warm dry days, and nighttime
temperatures that average 30 degrees
below those of the daylight hours.
Fountain Hills has the additional
advantage of altitude.Itissome500 feet
higher than Phoenix.This hasthe effect
of moderating our temperatures.
The annual dailymean maximum is 86.4
degrees, and the minimumis 53.2
degrees. Thewarmest month is July
withan average maximumof 105.1 and
an average minimum of 74.2. The
coolest month is January withan average
maximum of 66.7 and a minimum of
36.4.
Average annual rainfall is 8.06 inches
which results in over 300 clear sunny
days each year.
Retail
The retail communityoffers Fountain Hills
residents and those of neighboring
communities a full range of products and
services. In addition to several boutique
shopping areas, the town has two major
strip shopping centers.
Retail Sales
Inthe overalltrading area made up of
Fountain Hills,Scottsdale and Mesa, total
annual retail sales exceed $4.5 billion.
Media and Communications
Fountain Hills is served bytwo local
newspapers, the weekly Times and the
monthly Sentinel.The community also
receives coverage inthe daily Scottsdale
Progress, the Mesa Tribune,Arizona
Republic and Phoenix Gazette.The
community receives all of the eight
television channels located in the
metropolitan area and is served by Cox
Communications offering 62 channels.
The communityalso receives the signals
of the area's 35 AM and FM radio
stations.
MUNICIPAL SERVICES AND FACILITIES
Fountain Hills:
A Complete Community.
Wihen you live or work in
Fountain Hills you have the
advantage of the full rangeof
community facilities and services readily
available.Additionally,our adjacencyto
Scottsdaleand Mesa,and proximity to
Phoenix give our residentsa wide variety
of options thatare only found inmajor
cities.
Municipal Services
Local Government:Mayor and Fountain
Hills City Council,administration bythe
Town Manager.
Police:Provided through the Town
Marshaland contract with the Maricopa
County Sheriff'sDepartment.
Fire and Emergency Medical:The
Fountain Hills FireDistrictis served by
Rural Metro Corporation,the world's
largest private fireand emergency
medical service provider.Thereare two
e stations located within the town with
third under construction.
Educational Facilities:Fountain Hills has
two elementary schoolsanda middle
school teaching grades K-8,and a senior
high school.There isalsoone private
academyservinggrades K-12.
MedicalFacilities:Mayo Family
Medicine Center and the Scottsdale
Memorial Family CareCenterare two
fully staffed satellite clinics located in
Fountain Hills.
The main campusof Scottsdale North
Memorial Hospital is located onShea
Blvd.a 15 minute drive from Fountain
Hills.The Mayo Clinic is located a five
minute drive west of Fountain Hills.
Utilities:
Electricity - Salt River Project.
Gas -Fountain Hills LP Gas
Telephone -U.S.West
Water -Chaparral City Water Company
Sewer-Fountain Hills Sanitary District
Trash Pick-up -Waste Management and
Red Mountain Rubbish Removal.
Community Facilities:Community
(iter with catering facilities,Library,
^%6tanical Garden,three Golf Courses,
Equestrian Center,Fountain Park (32
acres with lake,fountainand picnic
areas),Children's Playground,Frisbee
Golf Course, Parcours Course, 3 baseball
fields, 7 tennis courts and 2 basketball
courts.
Religious and Civic
Churches:There are 15 churches within
Fountain Hills,representing virtually all
denominations (Catholic,Protestant and
Jewish).
Service Clubs:There are 9 service clubs
located in Fountain Hills.,including
American Legion,VFW,Lions,three
Kiwanis Clubs,Knights of Columbus and
Rotary.
Others:There are also some twenty-five
social and special interest clubs, seven
volunteer organizations andeightyouth
groups,including Little League,Boy and
Girl Scouts and the Boys and Girls Club.
Lodging and Meeting Facilities
Overnight and vacation accommodations
are available.Thecommunityoffers7
individual meeting facilities,some of
which can accommodate up to 200
persons.
Events
Many ofour residents first discovered
Fountain Hills whentheyattended one of
our many popularevents.
These include two of the West's major
art and craft shows, the Great Fairin
February andthe Fountain Festival of Arts
and Crafts in November.
Fountain Hills is also host to several
annual athleticevents including cycling
and running events.
Fountain Hills is a verypopularplace
during the holidays.Our annual
Luminaria Lighting Festival drawsvisitors
fromacross The Valley ofthe Sun, and
Fountain Hills is the site of Arizona's only
Thanksgiving Day Parade.
Area Scenic and
Recreational Attractions
The World's Tallest Fountain:One of the
Greater PhoenixArea's leadingattractions
isthe centerpiece ofthe Town of Fountain
Hills.Located in Fountain Park, adjacent
to the Village Bazaar is the world'stallest
fountain (according to the Guiness Book
of World Records).The fountain,which
reaches 560 feet is seen byhundreds of
thousands of visitors each year.
Parks and Attractions:The McDowell
Mountain Regional Park,one ofthe most
beautiful 45 minute drives in Arizona,
accordingto Barry Goldwater,is located
immediately adjacentto Fountain Hills
town limit,on the northern boundary.
Saguaro Lake Parkis only a fifteen
minute drive, Bartlett Lake and Roosevelt
Lake are located an hour away,and the
spectacularly beautiful Canyon Lake isto
the east.All ofthese facilities provide
excellent hunting,fishing and boating,
water skiing,swimming and picnic areas
The popular "Out of Africa"wild animal
parkis located justten minutes from
Fountain Hills.And to get a true feelof
the OldWest, a trail ride at "Fort
McDowell Adventures"is a must.The
bunkhouse is located at the McDowell
Indian Reservation.
Payson andtheRim Country.Just a little
over an hour's drive to the north lies the
cityof Payson andthe Mogollon Rim.
Thisarea was the setting for manyof
Zane Grey's western novels.The rim
rises to an altitude of 7,000 feet above
sea level. In this area are found the
world's largestPonderosa Pine forest,
camping,hiking,fishing,hunting and
skiingduringthe wintermonths.
Phoenixand The Valleyof The Sun:
Fountain Hills is not more than 45
minutesfromanywhereinthis
perennially popularresortand
commercial center.We share a common
border with Scottsdale,home of
numerous luxury resorts,fascinating
shops andart galleries.Elsewhere in The
Valley ofthe Sunyou will find more than
70 golf courses,concerts,live theater,
ballet,and opera.And allare easily
available to residents of Fountain Hills.
Withinthe area are also found a variety
ofspectatorsports:PAC-10 College
Sports,the Phoenix Suns,the Cardinals,
Coyotes and Roadrunners,andthe
Diamond Backs as well as the annual
Fiesta Bowl and Festival Parade.
^iijggp^
J/4*(^UCkt
Trina Jenkir
Transportati6n Manager
Human Services Department
3335 W.Durango
Phoenix,Arizona 85009-6214
Rich Marshall Tel:(602)506-5911
Director Fax:(602)506-8789
May 2,2001
Paul Nordin
Town Manager
Town of Fountain Hills
16838 East Palisades Blvd.
Fountain Hills, AZ 85268
Dear Mr.Nordin:
Maricopa County Human Services Department is pleased to submit this proposal to continue transportation services,
including general public shuttle service, to Fountain Hills residents through the Special Transportation Services (STS)
Program.
The special needs of elderly,disabled,and low-income persons,coupled with limited transit services in Fountain Hills,
makes STSan important resource for these transit-dependent populations.Fountain Hills clients need STSto access basic
needs and maintain independence and self-reliance.
The STS program values and relies upon support from the local cities and towns served to meet program objectives and
providequality service.Maricopa County Human Services Department requests localcapital match funding of $4,788,
and operational funding of $16,753.80 for the specialized service and $32,919.60 for the shuttle service, for a total of
$54,461.40 to support continued services in Fountain Hills in Fiscal Year 2001-2002.The 5%increased request amounts
are a result of increased costs in operating the transportation services
Thank you for your careful consideration of our proposal. Please feel free to contact me at 506-4849 ifyou have any
questions or need additional information.
Sincerely,
Request for funding,Town of Fountain Hills
Fiscal Year 2001-2002
Maricopa County Human Services Department Special Transportation Sen/ices is seeking
support from the Town of Fountain Hills to continue existing transportation services to
eligible Fountain Hills residents.Local capital match funding of $4,788.00 and operating
funding of $16,753.80 for specialized service and $32,919.60 for general public shuttle
service,for a total of $54,461.40 is requested.
The Need For Specialized Transportation in Fountain Hills
STS serves low-income,elderly,and disabled Fountain Hills residents.These
populations often need specialized transportation services because they:
♦Do not have access to other transportation resources
♦Cannot afford or access other public or private transit services
♦Physically require personalized,door-to-door assistance
♦Cannot wait long periods for pick-up,especially in excessive heat or inclement
weather
♦Cannot manage the transfer from one vehicle to another.
Bus service for Fountain Hills residents is limited;one Valley Metro express bus makes
daily trips from Fountain Hills into Phoenix Monday through Friday. For many transit-
dependent individuals,especially those with special needs or mobility limitations, STS is
an essential transportation resource,and a key to self-reliance and independence.
The table below shows transportation need demographics for Fountain Hills:
Total population*14,146
Total households*5,724
Population 65 and over*
2,741
(19.4%of
total
population)
Mobility-limited population*368
Households receiving TANF benefits**23
Individuals with income below Federal Poverty Level*368
Households with income 150%or less of Federal Poverty Level*225
(*1995 Special Census)
(♦♦Arizona Department of Economic Security)
L
Service Objectives for FiscalYear 2001-2002
During Fiscal Year 2001-2002,the STS program will provide the following services to
eligible Fountain Hills residents:
1. Dedicate three vehicles to Fountain Hills service Monday through Friday
2. Provide 7,000 passenger trips
3. Provide general public shuttle service within Fountain Hills and the Valley Metro
bus stop at the Mayo Clinic
Service Facts
Assisted,door-to-door transportation service is provided to medical appointments,
senior centers,adult day care,and other activities and services.In Fiscal Year 1999-
2000, a total of 7,298 one-way passenger trips were provided to eligible Fountain
Hills residents.The graph below illustrates 1999-2000 passenger trips by type in
Fountain Hills.
Fountain Hills Passenger Trips by Type
Fiscal Year 1999-2000
Adut Day Care
19%-^••|*--,Medical
Social/Recreational
21%
Shopping/Personal
10%
45%
Senior Center
5%
Three STS vehicles are assigned to the town of Fountain Hills to provide
transportation to eligible residents.The table below, along with Figure 4,outlines
services available in Fountain Hills.
Vehicle
Coverage Area
Schedule
Service Type Population(s)
Served
Scottsdale/Mesa Inter-City Fountain Hills to
Scottsdale and Mesa
Monday,
Wednesday,
and Friday,7:00
am to 4:00 pm
Passenger trips Elderly
Low-income
Disabled
Fountain Hills Shuttle Fountain Hills area to
Valley Metro bus stop at
Mayo Clinic
Monday
Through Friday,
8:00 am to 6:00
pm
Trips to Mayo
Clinic,connections
to Valley Metro,
and trips within
Fountain Hills
General public
Scottsdale/N.Phoenix Inter-City Fountain Hills to
Scottsdale and N.
Phoenix
Monday,
Wednesday,
and Friday,7:00
am to 4:00 pm
Passenger trips Elderly
Low-income
Disabled
Fountain Hills Client Demographics
Characteristics of Fountain Hills STS users in Fiscal Year 1999-2000 are illustrated in the
charts below.
Ethnicity
African American
3%
White
93%
Hispanic
4%
Gender
Male
25^29%
Female^
71%
t3
Age
18-30 31-59
3%/^4%60 and over ^^
93%£k
.^mbBBB—imtmm
Annual Income
1%4%
63%
32%
B$0-$4,999
D$5,000-$9,999
B$10,000-$24,999
B$25,000-$49,999
Funding Required to Provide Services in Fountain Hills
STS values and relies upon support from local communities to maintain program
services.The table below illustrates the total funding required, allocated between the
Town of Fountain Hills and other available funding sources,to meet our Fountain Hills
service objectives.
Fountain Hills Fountain Hills Other Cities &Non-Cities &
Revenues:Core STS Shuttle Service Towns Towns Funding
Cities &Towns 16,753.80 32,919.60 283,246.20
RPTA 80,000.00
County 282,000.00
Area Agency on Aging 220,000.00
Red Cross Project Income 85,000.00
Managed Care 10,000.00
LTAF 153,000.00
Total 16,753.80 32,919.60 283,246.20 830,000.00
Admin.&Operating
Expenditures:
Administrative Support 1,720.58 3,380.78 29,088.81 85,239.31
Dispatchers 803.21 1,578.22 13,579.30 39,791.61
Transp.Service Providers 10,233.67 20,108.18 17,3014.40 506,986.33
Equip.Services/Maint.2,965.27 5,826.48 50,132.07 146,902.65
Other Operating Services 518.92 1,019.63 8,773.11 25,707.96
Indirect 512.14 1,006.31 8,658.50 25,372.13
Total 16,753.8 32,919.60 283,246.20 830,000.000
Capital Expenditures:
Vehicle Replacement Plan 4,788.60 162,812.40 670,404.00
c
INTERGOVERNMENTAL AGREEMENT
BETWEEN TOWN OF FOUNTAIN HILLS
AND MARICOPA COUNTY
THIS AGREEMENT,entered into by Maricopa County and the Town of Fountain Hills, hereinafter referred to as
TOWN,and Maricopa County, hereinafter referred to as CONTRACTOR.
NOW THEREFORE,it is agreed between the parties thereto that;
I.SCOPE OF SERVICE
A.Activities
(1) The Contractor will be responsible for administering a Special Transportation Service
program which provides limited transportation,free of charge, for qualified elderly, low-
income and disabled residents of the Town of Fountain Hills.
(2) The Contractor will be responsible for operating a general public shuttle service between
the Town of Fountain Hills and the Valley Metro bus stop located at the Mayo Clinic.
The schedule of service will be set and marketed to the public
(3) Local pick-up service within a 34 mile radius will be available on a request basis during
the scheduled route service. A mobile telephone number will be provided to enable
residents to call the driver directly and request a pick-up.
II.TERM
Services of the Contractor shall start July 1,2001 or upon recording by the County Recorder,whichever is
later, and end on the 30th day of June, 2002.
III.PAYMENT
It is expressly agreed and understood that the total amount paid by the Town under this Agreement shall not
exceed $54,461.40. This is composed of a portion of Special Transportation Service operating
($16,753.80), shuttle service operating ($32,919.60), and ($4,788.00) in local capital match funds, for the
STS program in the Town of FountainHills.
fthlagr8.doc
V.NOTICES
Communication and details concerning this Agreement shall be directed tothe following representatives:
Townof Fountain Hills:Human Services Department:
Paul Nordin Melissa Bauer
Town Manager Contract Specialist
P.O. Box 17958 2801 West Durango
Fountain Hills,Arizona 85269 Phoenix,Arizona 85009
VI.GENERAL CONDITIONS
A.General Compliance
The Contractor agrees to comply with all applicable federal,state and local laws and regulations
governing the funds provided under this Agreement.
VII.ADMINISTRATIVE REQUIREMENTS
A.Documentation and Recordkeeping
1.Records to be Maintained
Contractor shall maintain all records required by the federal regulations specified in 24
CFR Part 570.506 and that are pertinent to the activities to be funded under this
Agreement.
2.Retention
The Contractor shall retain all records pertinent to expenditures incurred under this
Agreement for a period of five (5) years after the termination of all activities funded under
this Agreement or afterthe resolution of all federal audit findings,whicheveroccurs later.
Records for non-expendable property acquired with funds under this agreement shall be
retained for five (5) yearsafter final disposition of such property.
3.Audits and Inspections
All Contractor records with respect to any matters covered by this Agreement shall be
made available to the Town, or the Federal Government, at any time during normal
business hours, as often as the Town deems necessary, to audit, examine and make
excerpts or transcripts of all relevant data.Any deficienciesnoted in audit reports must be
fully cleared by the Contractor within 30 days after receipt by the Contractor.Failure of
fthlagr8.doc 2
c
^u^^
fthlagr8.doc
the Contractorto comply with the above audit requirements will constitute a violation of
this contract and may result in the withholding of any future payments. The Contractor
hereby agrees to havean annual agency audit conducted in accordance with current policy
concerning Contractor audits.
Payment Procedures
The Town will pay to the Contractor funds available under this Agreement based upon
information submitted by the Contractor and consistent with any approved budget and
Town policy concerning payment. The Town shall pay the Contractor an amount not to
exceed $54,461.40 in lump sum,prior to June 30,2002,upon submission by the
Contractor of a properly executed claim(s).
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date firstwritten above:
TOWN:
TOWN OF FOUNTAIN HILLS
Town Manager
APPROVED AS TO FORM:
Town Attorney
fthlagr8.doc
CONTRACTOR:
MARICOPA COUNTY
Chairman, Board of Supervisors
Clerk, Board of Supervisors
APPROVED AS TO FORM:
RICHARD ROMLEY
MARICOPA COUNTY ATTORNEY
Deputy County Attorney
Fountain Hills
Shuttle Service
i corresponding stop
lumbers on map
FREE Service,Monday-Friday
Loop 2 trips are enclosed in a [box
P.M.departure timesare in bold type.
*These three trips from the Mayo Clinic *515
provide service only to destinations within
Fountain Hills requestedbythe passenger.
Effective Mar,26,2QQ1
The Townof Fountain Hills,together with the
Maricopa County Human Services Depart
ment and the American Red Cross Central
Arizona Chapter,provides a FREE shuttle bus
service in the Fountain Hills area.
Shuttles operating on Loop 1 travel to the
Mayo Clinic Scottsdale.At the clinic, you
^n make connections to Valley Metro bus
>tes 106-Peoria/Shea (with service to Para-
Use Valley Mall and Metrocenter)and 114-
Via Linda.Please see the Valley Metro Bus
Book for more information on those routes.
Bus Books are available on Valley Metro
buses and at city libraries and municipal
buildings.
Park-and-Ride Locations
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*755
655 705 710 715 725 730 740
830 840 845 850 900 905 915 920 930
*1050
950 1000 1005 1010 1020 1025 1035
130
250
140
300
145
305
150
310
200
320
205
325
215
335
220
340
230
350
410 420 425 430 440 445 450 500
YY^osifd^^Jb^uiJ^irr^^
In addition to the 10 stops listed in
the schedule,you can board or get off the
shuttle bus anywhere along the route that is
reasonably safe.You can also request door-
to-door service by calling (480)461-1100 one
hour before you'd like to be picked up.
All shuttle buses are wheelchair accessible.
Safeway Shopping Center,SE corner of
Fountain Hills Blvd.and Palisades Blvd.
o
©
Town of Fountain Hills Offices,NE corner
of La Montana Dr.and Palisades Blvd.
Denny's,SE corner of Shea Blvd.and
Sag uaro Blvd.
Map Legend
Loops 1 &2 «
Loop 1 only e
Loop 2 only c
Major street »
Mayo Clinic
Scottsdale
O"
See corresponding stop numbers on schedule
Redact
FOUNTAIN HILLS TOURISM COUNCIL
MEMO
Date: April 5,2001
To:Frank Ferarra
From:Roxanne Boryczki *$
Subject:Budget request
Below is our budget request for the fiscal year 2001/2002 starting July 1. These costs
should cover all first year marketing expenses including a small advertising campaign.
A detailed description of the plan with a break down of costs will be described below.
Budget Request:
Basic Collateral,Marketing Materials,Promotion $20,100
Public Relations Campaign $3,000
Advertising Campaign $13,900
Total Budget Request $37,000
Detail:
Collateral and Marketing Materials -
• Design and print a three-panel brochure to be used as a fulfillment piece and
promotionat trade shows,etc. (Thiswould be the fulfillmentpieceused to respond
to the pre-print advertising beingdone by the townwith the AOTgrantifit is
received.)
50,000 quantity, four-color, estimated budget $9,000
• Develop a website and marketthose pages -Create attourism section on the
chamber's website.Then use that URL,e.g.www,flichamberofcommerce.orn/tourism as our
website.Estimated design costs -$1,000
Marketing Website: It was suggestwe contact DeVry Institute and utilize a student
workingfromhomeat alowfeefor the first yearto marketthe siteandsubmititto
search engines, etc. Estimated marketing costs - $3,600
• AOT Insertion Program -Whenever AOT sends out a copy of Journey's and other
information to potential visitors,thenew Fountain Hills brochure would be included.
Cost:15 cents per piece,10,000 - piece minimum.TotalCost: $1,500
•Trade Shows:Attend shows with the Scottsdale CVB and AOT.Share a booth if
possible to reduce costs.Types and locations of shows TBD.Staffing would be based
on a volunteer basis by members of the Tourism Council - Estimated cost: $5,000
• Host a fam trip for travel writers, concierge, etc. - No Cost
•Community Guide- Workwiththe publishersof the FountainHills Community
Guide to move the tourism section toward the front of the book and spiff it up a bit to
be more appealing to potential visitors. - No cost
7
Public Relations Campaign -
Create a Press Kit for Fountain Hills utilizing the services of a small PR firm. The kit
could then be sent to national and local travel writers.
Estimated cost for development, mailing and follow up: $3,000
Advertising Campaign-
•Golf Arizona - full page,estimated cost: $4,500
• Phoenix Official Visitors guide - 1/3 page color, estimated cost: $4,400
• Scottsdale Official Visitors guide - 1/3 page color, estimated cost: $5,000
Please feel free to contact me with any questions regarding this marketing plan.
MCDOWELL MOUNTAIN PRESERVATION COMMISSION
FISCAL YEAR 2001-2002 BUDGET
The McDowell Mountain Preservation Commission (MMPC)would like to continue with its
mission to promote preservation of the McDowell Mountains within the Town of Fountain Hills
in conjunction with the larger preservation effort in the McDowell Mountain range. To
accomplish this goal, the MMPC requests the items budgeted below:
Public Awareness
1. Video Presentations. The MMPC proposes to make one professionally made video to help
citizens become more familiar with the Upper Sonoran Desert.This video will include
descriptions of the area's natural desert landscape,the preservation process,a description of
any additional land acquired and the associated hiking trails and destinations.Cost Estimate:
$2,000
2.McDowell Mountain Month.The Commission would like to continue and add to this highly
successful program which consists of the school program, the hiking series, and the open
house at the community center. Cost Estimate: $4,500
3.Advertising.These funds would be needed in the event public notices were needed to
advertise for openings on the Commission. Cost Estimate: $500
4.Printing.The MMPC believes that a one-page quarterly newsletter,describing preservation
efforts and general preserve information,is necessary and would be beneficial to the Town.
In connection with the public awareness effort,the MMPC also occasionally prints a large
number of informational brochures and handouts.Cost Estimate:$2,000
5.Trailhead Study/Design.Trailhead designs of the trailhead/mini-park concept must be
conducted.The designs will facilitate citizen input as to the desirability of trailheads in the
Northwest section of the town and the location,size and extent of such facilities if desired.It
is also necessary to complete design renderings if such facilities are to be incorporated into
the overall design of the Eagle's Ridge and Eagle's Nest developments.The extent of the
designrequirements will be determinedafter initial citizen input. Cost Estimate: $15,000
6.Travel.Members of the Commission and Staff,from time to time,attend educational
workshops and meetings outside of the town. In the past,commissioners have paid for such
travel and educational workshops from personal funds. Cost Estimate: $500
7.Newspaper Series. The MMPC is also planning a newspaper series for the local papers.
Articles will be written by commissioners and experts concerning the importance of the
native lands,preservation,management of the preserve,characteristics of the Upper Sonoran
Desert, wildlife and other topics of interest. Cost Estimate: $0
TOTAL BUDGET REQUEST:$24,500
Senior Services of Fountain Hills,Inc.,
P.O.Box 18561
Fountain Hills,AZ 85269-8561 RECEIVED
March 14,2001 MAR 15 200J
FOUNTAIN HILLS
Mr.Paul Nordin,Manager TOWN clerk
Town of Fountain Hills
P.O.Box 17958
Fountain Hills,AZ 85269
Dear Mr.Nordin:
SeniorServicesthanksthe Town of Fountain Hills forits continuingsupport of our facilityandthe
programs we provideto the olderadults inthe community. With the support of the Town councilandstaff,
plusthe help of generous volunteers,benefactorsand participants,the Senior Activity Centerhasbecome
the major provider of needed services for our community's older adults.
As the only facilty intown totally dedicatedto providingon-going programsand services for seniors,we
experienceda 67 percentgrowth in participationinthe past calendar year-from 6,131 in 1999 to 10,250 in
2000. Inthat same period,the number of different activities increased by 73 percent - from 141 in 1999 to
244 last year.Basedonthe continuing development of ourtown we anticipate significant increases both in
the number of participants and the number of programs in the next decade.
Seniors have expressed great interest inbothvantripsandin creation of a computer center.Recenttrips
Chave taken seniors to museums, art galleries,Kartchner Caverns,aTubac/Nogales Elderhostel program,
fishing trips,trips to seeholidaylightdisplays in FH, shopping,etc. Our Computer Roundtablediscussion
groups areamong the most popularactivities offered at the Senior Activity Center.
Our success in servingcitizens placesnew demands on our limited staff, facility and budget. We have
institutedanannual participation fee of $10 perpersonto help us cover some mailingandmarketingcosts.
We are requesting $34,500 from the Town of Fountain Hills for FY2001-2002.(This is an increase of
$2,900 overthe currentlevel of support.) This will helpus coverothercosts associated with the growthin
our programs.Growth has impacted our budget in the following areas:staffing, van costs, andthe
establishment of a computer center.The additional monies requested will be used to offset additional costs
we have budgeted for an Assistant Director,van maintenance,and computer equipment.
We have requested $10,000 from Sunridge Foundation to cover part of the costs of our new Assistant
Director(a part-timeposition), part of the van maintenancecosts, and part of the monies required to fund
equipment purchases and phone lines for a computer center. However, personnel costs for the Director are
no longercovered. Supporting documents enclosed arethe Profit and Loss statement forthe periodJuly 1,
2000 - March 10,2001,the Operating Budget Request for FY2001-2002,and a Data Sheet compiled by
our Long Range Planning Committee.
Sjnperely yours,
John S.O'Flynn
President
Senior Services of Fountain Hills,AZ,Inc.,16957 Kiwanis Dr.Fountain Hills, AZ 85268 (602)816-5888
Senior Services of Fountain Hills,Inc.
Operating Budget
Senior Activity Center
FY 2001-2002
Item Expense
Class Instructors &Materials Fees $8,200
Van Maintenance &Insurance $3000
Conferences, training & travel $2,600
Equipment $2,800
Building Maintenance $6,950
Director's Salary w. Benefits $29,150
Assistant Director Salary $8,000
Trips (in/out item)$8,000
PR,Marketing Expenses $3,100
Volunteer Recognition $1,000
Refreshments $1,100
Total Program Expenses $73,900
Amount requested from Town $34,500
Notes
Most fees paid by participants;
GoldenEagleFoundationpays somecosts.
Expands services for seniors
(Gas iscoveredby participants)
Networking with other senior programs
Community colleges & universities;
Governor's Council on Aging
Establishment of a SeniorNetComputer
Center requires additional hardware and
telephone lines and furniture
Higher usage requires additional floor and
bathroom maintenance(partially covered
by other users of facility)
Salary is notcoveredby Sunridgethisyear
Position will work part-time duringyear
Full-time for 2 months in summer - (will
be partially funded by Sunridge FY2002
Shows increased activity of van and contracted
coaches; participants pay most expenses.
Costs to produce, print,distribute class brochures
and flyers. (Most of cost coveredby annual $10
Participation fee)
Annual program with Home Delivered Meals
subsidized by Board contributions.
Offered at Open Houses, meetings open to
attract new participants (partially covered by
Participation Fee)
Primarily to cover costs of expanded programs
and to cover approximately half the costs of staff
Data Regarding Population,Senior Activity Center Participation and Programs
Town of Fountain Hills Population
YEAR 1995*2001**2005**2010**
TOTAL POPULATION 14146 20,600 26,300 32,000
AGE 55+(30%of Total)4562 6,180 7,890 9,600
* Based on actual special census of Maricopa County,10/27/95;actual age 55+equals 32%
**Compiled from projections by:
ABC Demographic Consultants Fountain Hills Town Management Fountain Hills Sanitary District
Arizona State DataCenter Fountain Hills Town Planning Salt River Project
Chapparal City Water Fountain Hills Chamber of Commerce Dana Saar
Number of Participants in Senior Center Programs/Services
Jan.Feb.Mar.Apr.May June July Aug.Sept.Oct.Nov.Dec.Total
1999 374 489 533 449 320 380 307 189 626 727 1001 736 6131
2000 1135 1258 1252 941 583 599 388 570 539 1114 1036 835 10250*
*67%Year-over-year participation increase
Number of Senior Center Programs and Services
Jan.Feb.Mar.Apr.May June July Aug.Sept.Oct.Nov.Dec.Total
1999 6 9 10 8 10 13 11 7 14 15 21 17 141
2000 20 23 23 21 14 15 13 15 17 32 27 24 244*
*73%year-over-year activities/services increase
New in year 2000 were classes presented by Scottsdale Community College (SCC); quilting classes and a
weekly bridge group;computer classes;strength training; mixed singles group; new craft classes;program for
caregivers;health awareness programs and flu shots.Programs include those developed by Senior Services
and those offered in collaboration with Fountain Hills Park &Recreation Dept.,the town's Community Center,
University of Arizona and SCC.
Activities include group trips to museums,art galleries,fishing excursions,shopping,Kartschner Caverns,a
Nogales/Tubac Elderhostel,and trips to various town events;transportation is provided in the Senior
Centers'15-passengervan.
Data shown does not include organization and delivery of meals to homebound residents by Senior
Services of Fountain Hills.
Space limitations mean that counseling services normally provided at Senior Centers,EG: legal,social
security,tax,gerontological and support groups,cannot be offered.
Senior Services of Fountain Hills
03/10/01 Profit &Loss
July 1,2000 through March 10,2001
Jul 1/00 -Mar 10, '01
Ordinary Income/Expense
Income
PR Materials 144.00
Contributions Income
Board Members 690.00
Civic Organizations 2,025.00
Fund raising 2,966.10
Individuals 1,922.00
Total Contributions Income 7,603.10
Grants
Area Agency 2,336.00
Town Support 31,600.00
United Way 2,250.00
Total Grants 36,186.00
Legacies &Bequests 3,367.60
Program Fees
Participation Fee 2,078.00
Class Revenues 5,513.75
HDM fees 6,535.00
Materials fees received 337.48
Other,incl.coffee 22.00
Trips (in/out item)6,149.00
Total Program Fees 20,635.23
Total Income 67,935.93
Cost of Goods Sold
Cost to Provide HDM 6,264.00
Cost to Provide Programs
Coffee/Refreshments 239.09
Instructors Fees 3,472.50
Materials Costs 832.69
Program Trips (in/out item)6,350.85
Cost to Provide Programs -Other 0.00
Total Cost to Provide Programs 10,895.13
Total COGS 17,159.13
Gross Profit 50,776.80
Expense
Cleaning
Cleaning Services 3,245.00
Cleaning Supplies 184.04
Total Cleaning 3,429.04
Computer software 97.92
Contract Labor 4,949.71
Depreciation Expense 2.00
Dues and Subscriptions 98.00
Fund Raising 831.13
Golden Eagle foundation 102.91
Marketing/PR/Outreach 900.73
Miscellaneous 628.09
Office Expense 535.47
Payroll Expenses
Staff Salary 12,176.10
FICA Expense 931.47
FTEIns.1,959.00
SUTA Expense 110.98
Total Payroll Expenses 15,177.55
Postage and Delivery 192.23
Senior Services of Fountain Hills
03/10/01 Profit &Loss
July 1,2000 through March 10,2001
Jul 1/00-Mar 10,"01
Professional Fees
Accounting
Consulting
360.00
112.50
Total Professional Fees 472.50
Repairs
Building Repairs
Computer Repairs
Equipment Repairs
1,304.00
75.00
51.88
Total Repairs 1,430.88
Supplies
Marketing
Office
414.18
327.91
Total Supplies 742.09
Telephone
Internet
Telephone -Other
119.70
644.94
Total Telephone 764.64
Travel &Training
Conferences/Meetings
Travel
60.00
1,342.99
Total Travel &Training 1,402.99
Uncategonzed Expenses
Vehicle Maintenance
Volunteer Recognition
0.00
810.25
1,152.72
Total Expense 33,720.85
Net Ordinary Income 17,055.95
Other Income/Expense
Other Income
Other Income
Gas receipts
Wed.Bridge
Other Income -Other
-1.18
286.00
100.00
Total Other Income 384.82
Total Other Income 384.82
Other Expense
Kiwanis Park 200.00
Other Expenses
Corp Share 0.00
Total Other Expenses 0.00
Refunds 40.00
Total Other Expense 240.00
Net Other Income 144.82
Net Income 17,200.77
BOYS &GIRLS CLUBS
OF SCOTTSDALE
Fountain Hills Branch
April 15, 2001
Cassie Hansen
Director of Administration
Town of Fountain Hills
16836 E.Palisades Blvd.
Fountain Hills,AZ 85268
Dear Cassie:
On behalfoftheFountainHillsBranchofthe Boysand Girls Clubsof Scottsdale,thank youforyourtimeand
consideration ofthis proposal to provide$50,000in matchingfundsforthe continuation ofthemuch needed youth
& teen development programs to the children of Fountain Mils.
As a memberofthe AdvisoryCommittee,I can tell you first hand that the Club takesgreat pride in the qualityof
programs they provide and the positive impact they have in making a "meaningful difference" in the lives of the
youngpeopleand their families in our community. This successis attributed to the strength ofthe partnership
betweenthe professionaland volunteerstaffwhoworkstirelesslyto producegreater and longer lasting results.
Each ofthe Clubsvalue-basedprograms provideexamples of positiverole models and bring together adults, peers
and familymembers to assist youth in developing self-esteem, leadership skills and the strong values needed to
achieve success in the future.
With the help of the United States Congress and United States Department of Justice,the Fountain Hills Branch is
continuing our teen initiative to enhance our services to the teenage population in our community. Funding forthe
initiative is being provided by a recent $50 million dollar appropriation from Congress to Boys& Girls Clubs of
America.These funds, $20,000 that is being passed-through to the Fountain Hills Branch, are part of a five-year
effort to serve one million additional young people throughout the nation.The Bureau of Justice Assistance,OflBce
of Justice Programs, United States Department of Justice, is administering the initiative. The Sunridge Foundation
has awarded the club $5,000 of the $20,000.We are seeking an additional $15,000 from the Town of Fountain
Hills to match this grant.After you review the 2001-2002 budget, you will see this branch will work with a
$100,000 deficit. Wewill be asking our AdvisoryCommittee to raise half of this deficit. We are asking the support
of the Town of Fountain Mils in the amount of $50,000 ($35,000 youth/teen programs & $15,000 expansion of
teen programs)to balance our budget. We have enclosed a proposal of how we would use the additional $15,000.
The Advisory Committee and the staff of the Fountain Hills Branch hope that you will give favorable consideration
to this request.
Sincerely,
Joyce Szeliga
Chair,Advisory Committee
Rich Schultz
Sr.Branch Manager
c
BOYS &GIRLS CLUBS
OF SCOTTSDALE
Fountain Hills Branch
Proposal for
Expanding &Maintaining
Teen Club Programs
at the
Boys &Girls Clubs of Scottsdale
Fountain Hills Branch
A proposal to Town of Fountain Hillsrequesting a matching
$15,000*to expand and maintain a youth/teen programs
in our community.
2/20/2001
While recentpublic policy discussions have focused on children in welfare-
dependent families, during the 1990s there has been a significant increase in
children in single parent or two parent-working families.The number of
children living in single parent or two working parents increasedfrom 4.3
million in 1989 to 5.6 million in 1997.This increase is even more remarkable
considering the economic boom of the mid-1990s.The stock market hit an
all-time high,and the unemployment ratehita 25-year low,yet the number of
children in singleparent or twoparent working families has grown by nearly
a third since 1989.
The Annie E.Casey Foundation (1999
Kids Count Data Book -State Profiles of
Child Weil-Being,Baltimore,MD,1999,
KEDS COUNT DATA book 1996)
Table of Contents
About the Boys &Girls Club of Scottsdale -Fountain Hills Branch 5
Breaking the Cycle 6
Meeting the Challenge 7
What is a Teen Club?7
The Adult Advisor/Role Model 8
Year-End Report 8
Request 9
Conclusion 9
Appendix 10
About The Boys &Girls Club of Scottsdale -Fountain Hills Branch
For 5 years, the Boys & Girls Club of Scottsdale -Fountain Hills Branch has been in the forefront
ofyouth development,working with young peoplefromall backgrounds,and family circumstances.
TheBoys& GirlsClubhas actively soughtto enrichthe lives of youthfromages 5-18 years of
age. Weare dedicatedto ensuringthat our community's youthhavegreater accessto quality
programs and servicesthat willenhance their livesand shape their futures.
The 1990s will be remembered for it's economic boomand increase number of children in working
families.Growthinthe ranks of single parent families & two workingparentsover the lastfew years,
doesnot reflect an increase inthe number of welfare-dependent families,butratherthe growing
ranks of working families unableto make ends meet.1 The Boys & GirlsClubprovidesa tangible
measure of hope. The Cluboffersyoungpeople what they need and want most - adults who respect
and listento them;a safeenvironmentwhere they can have funand be themselves;and interesting,
constructive activities that channel youthful energy into challengingpursuits.
AllBoys & Girls Club programs are carefully designed to support achievement and foster a sense
of belonging,competence,usefulness and influence that builds self-confidence and self-esteem.
The Youth Development Outcomes our Movement has articulated for young people to succeed is
central to our program methodology:
• Positive Self-Identity
•Educational,Employment,Emotional and Cultural Competencies
•Community and Civic Involvement
•Health and Well-Being
• A Moral Compass
The Boys & Girls Clubjs part of a nationwide affiliation of local,autonomous organizations and
Boys & Girls Clubs of America working to help youth of all backgrounds develop the qualities
needed to become responsible citizens and leaders. It is facility-based, paid professional staff
supplemented by part-time volunteers, and offers daily access to a broad range of programs in five
core program areas:Character and Leadership Development,Education and Career Development,
Health and Life Skills, The Arts,Sports,Fitness and Recreation.
Today, over 600 boys and girls in need are taking advantage of the programs, activities, and
services provided by the Boys & Girls Club. They benefit from trained, caring, professional staff
and volunteers who help young people take control of their lives, envision productive futures, and
reach their goals. The Teen Club programs will contribute significantly to the positive, overall
development of Club members.
1 1999 Kids Count Data Book,State Profiles of Child Well-Being.The Annie E. Casey Foundation, Baltimore,
MD,1999.
5
Teen Club Programs:
Meeting the Developmental Needs of
Adolescents in Our Community
Breaking the Cycle
Adolescenceis a major turning point in life.No time of life,with the exception of infancy,
compressesmore physical,intellectual,social,emotional,and moral developmentinto so briefa
span.Adolescentsfacethe possibility of beingoverwhelmedby havingto cope simultaneously with
the onset of puberty,goingfroma protective elementary school environment to a more impersonal
middle & high school, and experimentingwith a new sense of independence as they distance
themselves from parents and identifymore strongly with peers. The skills,habits and attitudes they
develop at this juncture willdetermine whether they succeed or fail in school and establishpositive
personal and career goals.2
We cannot afford to leave our youth to their own devices at this "make or break" stage of their
lives. In national surveys and focus groups, America's adolescents give voice to a serious longing.3
They want:
•Increased regular contact with adults who care about and respect them
• Increased opportunities to contribute to their communities
•Protection from the hazards of drugs,violence, and gangs
•Constructive alternatives to the loneliness that so many now experience
Adolescents need opportunities to develop:
• A sense of competence through being able to do something well
• A sense of usefulness through doing something of value for others
• A sense of belonging through having a place where the "fit"
• A sense of self-worth through knowing that someone cares and will listen to them
Despiteadverse conditions manyyouth growing up with multiplerisks do overcome these odds—
just as there are youth growing up without any of these risk factors that, for a variety of other
reasons, do not succeed. A surprising percentage of vulnerable but resilient familiesfind ways to
mitigate the effects of poverty,overcome the barriers community conditions,and succeed in
2 Turning Points:PreparingAmerican Youthforthe 21st Century.Carnegie Council on Adolescent Development.
New York,N.Y.,1998.
3 NationalEndowmentLongitudinalStudyof 1998,U.S.DepartmentofEducation,OflBce ofEducationalResearch
and Improvement,National Center for Education Statistics, Washington, D.C.,1990.
6
fulfilling the aspirations they have for their children.4 Boys &Girls Clubs are uniquely positioned
in these communities to assist youth andtheir families in breaking this cycle.
Meeting the Challenge
TheBoys&Girls Clubproposesto expand &maintain TeenClub Programs to servethe 12- to
18 year-old youth of our communityat a critical stage intheir socialization.
Teen Club Programs
Boys &Girls Clubs of America,develop teen programs to constructively meet the needs of young
adolescents andkeepthemontherighttrack. EachTeenClubis chartered annually bythe
national organization. Under the guidance of an adult advisor, Teen Club members meet on a
regular basis, and participate in activities they choose.
Service activities provide Teen Club members opportunities to identify Club and community
needs,develop programs and activities and actively participate inthe community in which they
live.These activities also provide experience inthe democratic process.Above all,they give
youngpeoplea chanceto contribute something of valueto others. A few examples of TeenClub
service activities:
• "Peer Mentoring"programs
•Adopt-a-Grandparent
•Food and clothing drives
• Community cleanups and beautification projects
•Community Teen Activities
Teen Clubprograms also engage youngpeople ineducationalactivitiesfocusingon personal
development.These activities develop socialization,problem solving,communications,goal
setting,and decision-making skills.The objective isto haveyouthacquirethe capacityto develop
a MoralCompass.Qualitiesincludevalues of honesty,a sense ofjustice and fairness,respect,
caring and spirituality.
Educationaland career developmentactivitiesare designedto giveyoung people the sensethat
theycando somethingwelland have individual worth. Career exploration,public speaking,
publishing a Clubnewspaper and discussing and debating important socialissuessuchas gang
awareness, drug prevention and child abuse prevention are common Teen Club activities.
(41999 Kids Count Data Book,State Profiles of Child Well-Being,The Annie E.Casey Foundation,Baltimore,
^^MD.,1999.
Health and fitness also play an important roleinTeen Club programs.Activities such as sports
tournaments,the SportsAuthorityFitness Challenge andhealthfairsencourage physical
development and healthy lifeskills.
Through recreationalactivities,Teen Clubmembershave fun, and acquire self-confidence,a sense
of fairplayand skills in interpersonal relationships.Teen Clubsocialrecreation activities may
include organizing and running a community Halloween nightat the Club,dances,hiking,
overnight camping or attending sports and cultural events.
Typically,participation in Teen Club leads to improved attendance and better grades
in school,improved work habits,increased involvement in community affairs,
improved self-image,positive peer interactions and greater self-confidence.
The Adult Advisor/Role Model
Adolescence,encompassing the sexual awakenings of puberty as well as new social and
educationaldemands,isan age of particular vulnerability.Barelyout of childhood,youngpeople
ages ten to fourteen are today experiencing more freedom, autonomy, and choice than ever before
when they stillneed special nurturing,protection,and guidance. Without the sustained
involvement of parents and other adults in safeguarding their welfare,adolescents are at risk of
harming themselves and others.5
Families, especially single parent or two-working families,cannot meet the needs of adolescents
alone. Developmentally,adolescents need increased involvement with peers and adults other than
their parents. In addition, young people must master new skillswhile experimenting with adult
roles. The importance of adult role models in the development of adolescents is well documented
in the research literature.6
While relationships with parents and families remain fundamental, the Teen Club coordinator can
have a powerful and positive influenceon the lives of young participants by providing additional
continuity, direction,support and guidance. The positive peer pressure and reinforcement of
positive behavior developed within the Teen Club holds powerful sway over the choices and
decisions of participants.
A member of the staff of the Boys & Girls Club will be appointed and trained to be the Teen Club
Coordinator.
5 Great Transitions,Preparing Adolescents fora NewCentury,CarnegieCorporationofNewYork,1995
6 Fateful Choices:HealthyYouthforthe 21st Century,CarnegieCorporationofNewYork, 1992
c
Year-End Report
A report on the success of the project willbe compiled at the end of the year using the following
criteria:
Rate of retention in Teen Club members
Volunteerism in Club and community by Teen Club members
Feedback from schools and other community agencies
• Feedback from participants
The report willbe made available to funding sources, socialagencies,school officials,media,and
other interested parties.
Request
A matchinggrant of $15,000 willenablethe Boys & GirlsClub of Scottsdale - FountainHills
Branchto expandand maintainvarietyTeen Clubprograms to meet the specialneeds of
adolescents in our community.
The Teen Club will provide:
• Regularcontact withan adult role modelwho caresabout and respectsthe members
•Constructive peer support
• Positivealternativesto gang membership,violence and the abuse of drugs and alcohol
Teen Club members will develop skills in:
• Getting along with others
•Teamwork
• Setting and achievinggoals
• Leadership
Conclusion
Youngpeoplewithpositive alternatives andpeersandadultsto supporttheir decisions are less
likely to become involved incostlyand destructive behavior.Theyhelpothers,take responsibility
for their own actions, and act as role models to children. A Teen Club program provides young
people with the opportunity to bea valuable assetto the community.Inthese difficult and
troubled times,that is a dividend well worth the investment.
NSjite/'
APPENDIX
2001-2002 Budget
List ofAdvisory Committee
2000 Core Area Accomplishments
Annual Report
Chairman's Report BGCA
Club Information
Advisory Committee
2001
FirstName LastName Address City StateOrProvincs PostalCode
Joyce Szeliga 16229 E.Carmel Dr.Fountain Hills AZ 85268-
John Wyman 16905 E.Jacklin Dr.Fountain Hills AZ 85268-
Wally Nichols 16825 Hawk Dr.#A Fountain Hills AZ 85268-
Bruce Hansen 15716 Sunburst Dr.Fountain Hills AZ 85269-7538
Mike Scharnow 16206 N.Bottlebrush Bay Fountain Hills AZ 85268-
Mary Smalle 15113 E.Greene Valley Fountain Hills AZ 85268-
Diana Helm 16304 E.Montrose Dr.Fountain Hills AZ 85268-
2001 -2002 Core Area Programs
(Character &Leadership Development
W Youth Town Hall V
Keystone Club
Keystone Conference
Torch Club
Jr.Staff Development
Youth of the Year
Education &Career Development
Power Hour
Project Learn
State Spelling Bee
Ultimate Journey
Job Ready
Health &Life Skills
Smart Moves
Smart Girls
Vision Screening Program
Dental Program
The Arts
National Photography Exhibit
Fine Arts Club
Fine Arts Exhibit
Dance Club
Sports.Fitness.& Recreation
SportsAuthorityFitnessChallenge
Pre - Game Homecoming
Pom &Cheer Class
NFL Punt,Pass, & Kick
NBA2-Ball
MLB Diamond Skills
World Cup Soccer
Street Hockey Shootout
Party in the Parks
Jr.Golf Club
Tennis Club
Specialized Program
After-School Club
Summer Clubhouse
TEENSupreme Center
Fall Winter Spring Youth Dance
Halloween Haunted House
Field Trips
Boys Girls Clubs
Of Scottsdale
Fountain Hills Branch
2001-2001 Projected Budget
Revenue 2001-2002
Program Revenue
Membership $3,500.00
General Programs $103,973.00
Sports $750.00
Specialized Classes $250.00
Miscellaneous $250.00
Total Program Revenue $108,723.00
United Way
Valley of the Sun United Way $15,250.00
Total United Way $15,250.00
Special Events
Special Events $34,500.00
Total Special Events $34,500.00
Grant Revenue
Grant Revenue $20,978.00
Total Grant Revenue $20,978.00
Total Revenue $179,461.00
Expenses
Salaries
Full-Time $73,824.00
Part-Time $99,034.00
Contract Labor $9,000.00
Total Salaries $181,858.00
Employee Benefits
Employee Benefits $7,440.00
Pension $1,045.00
Total Employee Benefits $8,485.00
Payroll Taxes
Payroll Taxes $11,744.00
Total Payroll Taxes $11,744.00
Occupancy
Telephones $4,992.00
Facilities Rental $4,750.00
Insurance $3,500.00
Maintenace $2,280.00
Total Occupancy $15,522.00
Program Supplies
General Programs $29,020.00
Total Program Suppilies $29,020.00
Office Supplies
Office Supplies $1,992.00
Total Office Supplies $1,992.00
Boys Girls Clubs
Of Scottsdale
Fountain Hills Branch
2001-2001 Projected Budget
Postage &Shipping
Postage &Shipping $690.00
Total Postage &Shipping $690.00
Printing &Promotions
Printing $2,795.00
Total Printing &Promotions $2,795.00
Professional Fees
Professional Fees $500.00
Total Professional Fees $500.00
Service Contracts
Office Equipment Leases $1,900.00
Total Service Contract/Leases $1,900.00
Meetings/Conferences
Staff Meetings $2,665.00
Conference Fees/Registration $600.00
Staff Trainings $500.00
Total Meetings/Conferences $3,765.00
Travel
Travel Expenses $1,900.00
Total Travel $1,900.00
Local Transportation
Local Transportation $4,116.00
Total Local Transportation $4,116.00
Awards
Awards $1,450.00
Total Awards $1,450.00
Organizational Dues
National B&GC $961.01
Other Organizations $1,300.00
Total Organizational Dues $2,450.00
Special Events Expenses
Special Events Expenses $8,500.00
Donnor Relations $2,791.00
Total Special Events Expenses $11,291.00
Total Expenses $279,451.00
Surplus(Deficit)$(100,000.00)
Scottsdale Tribune
Sunday,October 22,2000
Kids have all kinds of opportunity to stray.'
PAUL O'NEILL/TRIBUNE
Impervious:Avery Effa,10,disregards the hubbub around her and reads at Grayhawk Elementary School's multipurpose room,
which is used bythe Boys &Girls Clubs of Scottsdale.
Kids clamor to join the club
Services defy economic lines
BY PATRICK ROLAND
TRIBUNE
Remote area.Two working
parents.One unsupervised
child.A whole afternoon of
opportunity to get into trouble.
It's hard to catch a break
when you're a parent living in
an area perceived as wealthy
and not in need of after-school
services for children.
Fountain Hills resident Mary
Small faced that dilemma two
years ago when she was looking
for a place to take her then 8-
year-old daughter after school.
Emily Small was too old for
most child-care programs and
too young to get involved in
after-school programs that cater
to junior high and high school
students.
Small found her refuge in
the Boys &Girls Clubs of
Scottsdale's Fountain Hills
branch,which opened in 1996
to serve children ages 6
Please see CLUB, Page A6
Girl power:
Julia Donahue
shows off her
drawing of a
Powerpuff Girl
at the Fountain
Hills branch of
the Boys &Girls
Clubs of
Scottsdale.
DARRYL WEBB/TRIBUNE
A6 SUNDAY,OCTOBER 22,2000 FROM THE FRONT PAGE
CLUB:Focus is keeping children safe,busy
C
From Page Al
through 18 and still seeks a
permanent home in the small,
mostly retirement community.
On the surface.Fountain Hills
seems like the least likely place for such
a club to be needed with homes hover
ing more than the $250,000 price range
and rolling cactus-studded landscape
best known for expensive mountain
views,a landmark fountain and luxuri
ous golf courses.
But as Small has discovered while
being parent and bread winner, kids
need other kids, regardlessof socioeco
nomic statusor family situation.
"There are a lotof two-person
working households who have moved
here to give their child a better opportu
nity," said Small, an accountant."It's a
very importantpart of the socialization
of a child.To send them home alone or
to their parents does not blend these
children together."
The Boys & Girls Clubs of Scotts
dale will test its next high-profile
location with the opening of its newest
branch in May 2001 in the upscale
Grayhawk community.While the S2.3
million price tag may seem a little high,
"Hib president Jim Stratton said there is
„j such thing as a child who is above
risk for trouble.Just look at the student
killings in Littleton,Colo,and
Jonesboro,Ark.
"If you look at the pattern of
behavior in kids,there's been a shift.
The problems that used to be associated
with the inner city have really spread
throughout the mainstream ~ they all
have some degree of risk," Stratton said.
"There are children in this town with a
lot of unsupervised time and with no
constructive outlet for that time, they
aren't going to make healthy choices.
We fill in those hours."
National statistics show 35 percent
of children 12 and older are left home
alone after school, leaving more than 25
million children unsupervised 3 to 6
p.m. During that time,juvenile crime
triples and teen sexual encounters soar.
Unsupervised kids also are more likely
to drop out of school, smoke cigarettes,
try drugs and drink alcohol, according
to U.S. Department of Education
studies.
Before making the commitment to
building a permanent Thunderbirds
Branch on Hayden Road and Thompson
Peak Parkway, the organization sur
veyed the Grayhawk area to determine
the neighborhoods' needs.Of the 300
:'f cple surveyed, 95 percent said they
had children younger than 5. Many of
those children come from dual-income
houses and live in newly developed
subdivisions where parks aren't fully
constructed and recreation opportunities
c
PAUL O'NEILL/TRIBUNE
Balancing act:Five-year-olds Britta Nordstrom, Matthew Fitzpatrickand Madison Mosbaugh build a tower of cups on
the stage at Grayhawk Elementary School where the Boys&Girls Clubs of Scottsdale holds activities.
revolve around hiking in remote wilder
ness, which is unsafe for unsupervised
children.
A temporary club inside the cafete
ria at Grayhawk Elementary School is
overcrowded. More than 150 kids go to
the club every day. The club estimates
that 2.000 children could attend pro
grams in the new 20.000-square-foot
building. It will feature the area's only
large gymnasium, a learning center, a
computer room and an arts and crafts
and cultural enrichment area.
The club is opening at a time when
several children in north Scottsdale
schools have been suspended for drug
possession and drug use based on the
district's new zero-tolerance drug
policy. But that isn't surprising to club
board chairman Ken Zadoorian,who
fears the more money children have at
their disposal, the more likely they are
to be courted by drug dealers.
"When you think about affluence,
you think about access," Zadoorian
said. "Kids have all kinds of opportu
nity to stray. The more alternatives they
have here, the better of a chance they'll
make it through that."
Added Fountain Hills branch
manager Rich Schultz: "When you have
money,sometimes you make bad
choices with that. Drug dealers don't
just say 'we're going to hit the poor
people.'It's all over the place.There's
no boundaries."
The clubs are not only a place for
children to escape drugs and negative
peer pressure. Through the after-school
DARRYL WEBB/TRIBUNE
Careful steps:Ally Clark does the limbo under a pool cue at the Fountain
Hills branch of the Boys &Girls Clubs of Scottsdale.
and summer programs,children receive
immediate attention from adults and
slightly older peers in an environment
where they are learning strong leader
ship and decision-making skills.
"We're a culture that shoves kids
out the door at an early age and tries
to make them adults,"Schultz said.
"This is the type of place where we
teach kids how to be adults. They
aren't at home fending for themselves.
They are supervised and safe."
Small can already see a huge
difference in her child,who has
become more outgoing in her two
years at the club. Her daughter also
understands the value of having good
role models to guide her through life.
"It makes a big impression on a
young child when they see someone
who is older but not a parent provid
ing leadership skills,"Small said.
"They realize they too can have these
skills, have a consistent place to go
and a feeling they belong to the
community.It's important to have a
place where kids can come and leam
to work together. These are going to
be our leaders in the future."
Tribune writer Patrick Roland
can be reached by e-mail at
proland(a),aztrib.com or by calling
(480)970-2336.
c
Senior Services of Fountain Hills
16957 Kiwanis Dr.
Fountain Hills,AZ 85268
May 31,2001
(
Ms.Cassie Hansen
Director of Administration/Town Clerk
Town of Fountain Hills
P.O.Box 17958
Fountain Hills,AZ 85269
Dear Ms.Hansen:
Senior Services thanks the Town of Fountain Hillsfor its continuing support of our facility and
programs for older adults in the community.With the aid of Town council and staff, plus help
from volunteers,benefactors and participants,the Senior Activity Center (SAC)ranks as the
major provider of needed services for our community's older adults.
Increases shown in the recent census for the Town's population of older adults and households
—34.8 percent of residents are 55 years and over;and,30.2 percent of the households have
'\^/individuals 65 years and over -reflect increased demands for SAC programs.Weexperienced
a 67%growth in participation last year - from 6,131 in 1999 to 10,250 in 2000.In that same
period,numbers of activities increased by 73%-from 141 in 1999 to 244 last year.
As the only facility in town totally dedicated to providing needed programs for older adults,our
success has strained the Senior Center beyond capacity.Yet,based on the projected
development of our town and population trends,we can anticipate significant increases both in
the number of participants and number of programs in the coming years.Without a doubt,a
cost effective replacement of the existing space is a priority.
Enclosure
Sincerely yours,
u John S.O'Flynn
President
^SuifllflpMU^
Town of Fountain Hills
Population,Senior Center Participation and Programs
Population
Year Total
1995 14,146*
2000 20,235 **
55 years &over
number percent
4,562 32.2
7,099 34.8
Households**
Households with individuals under 18 years
Households with individuals 65 years &over
*Source:Maricopa County,Special Census 10/27/95
**Source:U.S.Census Bureau,Census 2000*
Under 18 years
number percent
Median Age
(years)
2,960 20.9 43.7
3,749 18.5 46.4
Number
2,152
2,616
Percent
24.9
30.2
Number of Participants in Senior Center Programs and Services
Jan.Feb.Mar.Apr.May June July Aug.Sept.Oct.Nov.
374 489 533 449 320 380 307 189 626 727 1001
Dec.Total
736 61311999
2000 1135 1258 1252 941 583
*67%Year-over-year participation increase
599 388 570 539 1114 1036 835 10250*
Number of Senior Center Programs and Services
Jan.Feb.Mar.Apr.May June July Aug.Sept.Oct.Nov.Dec.Total
1999 6 9 10 8 10 13 11 7 14 15 21 17 141
2000 20 23 23 21 14 15 13
*73%year-over-year activities/services increase
Senior Center data does not include organization and delivery of meals to homebound residents.
15 17 32 27 24
Grace P.Jakubs
May 26,2001
244*
Town of Fountain Hills
Parks and Recreation Department
Programs for Fiscal Year 2001-2002
Youth &Adult Sports
After School Kids Volleyball
Basketball -Adult 3 on 3
Basketball -Adult 5 on 5
Basketball -Youth
Free Throw Contest
Gymnastics
Junior Golf
Karate Kids
MLB Diamond Skills Competition
MLS Dribble,Pass &Shoot Competition
NBA2Ball
NFL Punt,Pass &Kick
Open Basketball
Roller Hockey & In-line Skating
Softball -Men's League
Softball -Senior Leagues
Softball -Senior Tournaments
Swimming Lessons
Tennis
Volleyball -Adult Coed 6 on 6
Youth Wrestling
Adult Special Interest &Special Events
Adult Education
Arizona Excursions
Arizona Gardening and Landscaping
Arizona Lecture Series
Arts &Crafts
Ballroom Dancing
Bridge Lessons
Club Assistance
•Alzheimer's &related disorders Support Group
•Desert Beekeepers
•Duplicate Bridge Club
•Family History Society of Arizona -Fountain
Hills Chapter
•Spanish Club
•Toastmasters Club
•Walking Club
Computer Courses
Concerts in the Park
Desert Awareness
Dog Obedience
Fourth of July Celebration
Friday Bridge
Library Partnerships
Line Dancing
National Recreation and Parks Month
Oktoberfest
Paws in the Park
Photography
Quilting
St.Patrick's Day Celebration
Sign Language
Spanish
Super Summer Saturday
Tai Chi
Turkey Trot 5K &One-Mile Fitness
Walk
Volunteer Program
Youth &Teens Programs
APRA Youth Forum
Dance Classes
Eat n'Run
Eggstravaganza
Halloween Carnival
Holiday Hoopla!
Homecoming Tailgate Party
Kiddie Rhythmics
Kid's Zone
Late Night
Mayor's Youth Council
New/Expanded Programs (10)
Party in the Park
Pro Sports Excursions
Roar n'Snore
Scavenger Hunt
Summer Clubhouse
Teen Adventure Series
Teen Excursions
Teen Turnaround Trips
Tiny Tot Toddler Fun
Twilight Tuesdays
Youth Town Hall
Approved by the Parks &Recreation Commission on 02/12/01
Special Programs
081-5932 Special Programs
Program
Expenditures
PT Staff
Expenditures
Total
Expenditures
Total
Revenues
Adult Education $3,150.00 $0.00 $3,150.00 $5,200.00
Arizona Excursions $4,450.00 $0.00 $4,450.00 $5,100.00
Arizona Gardening &Landscaping $0.00 $0.00 $0.00 $0.00
Arizona Lecture Series*$400.00 $0.00 $400.00 $0.00
Arts and Crafts $3,150.00 $0.00 $3,150.00 $5,200.00
Ballroom Dancing $650.00 $0.00 $650.00 $800.00
Bridge Lessons $0.00 $0.00 $0.00 $50.00
Club Assistance*$500.00 $0.00 $500.00 $0.00
Computer Courses $6,250.00 $0.00 $6,250.00 $7,800.00
Concert in the Park Series*$4,900.00 $0.00 $4,900.00 $2,000.00
Desert Awareness $150.00 $0.00 $150.00 $200.00
Dog Obedience $1,950.00 $0.00 $1,950.00 $2,700.00
Fourth of July Fireworks*$19,700.00 $360.00 $20,060.00 $0.00
Friday Bridge $500.00 $0.00 $500.00 $1,000.00
Hiking Series $1,100.00 $0.00 $1,100.00 $1,700.00
Line Dancing $650.00 $0.00 $650.00 $800.00
National Parks &Recreation Month*$350.00 $0.00 $350.00 $0.00
Oktoberfest*$10,000.00 $0.00 $10,000.00 $0.00
Paws In the Park*$1,550.00 $0.00 $1,550.00 $0.00
Photography $600.00 $0.00 $600.00 $950.00
Quilting $300.00 $0.00 $300.00 $500.00
St.Patrick's Day Celebration*$3,000.00 $0.00 $3,000.00 $0.00
Sign Language $200.00 $0.00 $200.00 $400.00
Spanish $1,600.00 $0.00 $1,600.00 $2,400.00
Super Summer Saturday*$2,750.00 $240.00 $2,990.00 $0.00
Tai Chi $1,000.00 $0.00 $1,000.00 $1,500.00
Turkey Trot $6,300.00 $128.00 $6,428.00 $6,900.00
Volunteer Program*$1,350.00 $0.00 $1,350.00 $0.00
Total $76,500.00 $728.00 $77,228.00 $45,200.00
*These programs are subsidized by the Town totalling $43,100.00
Updated 6/1/01
Sports Activities
081-5935 Sports Activities
Program
Expenditures
PT Staff
Expenditures
Total
Expenditures
Total
Revenues
3-on-3 Adult Basketball $200.00 $975.00 $1,175.00 $1,800.00
5-on-5 Adult Basketball $1,500.00 $680.00 $2,180.00 $2,200.00
6-on-6 Adult Volleyball $800.00 $292.00 $1,092.00 $1,200.00
After School Kids -Volleyball $1,050.00 $0.00 $1,050.00 $1,600.00
Basketball Skills Training $3,070.00 $0.00 $3,070.00 $3,500.00
Basketball -Youth $10,850.00 $7,082.00 $17,932.00 $18,000.00
Free Throw Contest*$450.00 $36.00 $486.00 $0.00
Gymnastics $7,000.00 $0.00 $7,000.00 $9,300.00
Junior Golf Clinics $2,700.00 $0.00 $2,700.00 $3,300.00
Karate Kids $1,500.00 $0.00 $1,500.00 $1,900.00
MLB Diamond Skills Competition*$0.00 $94.00 $94.00 $0.00
NBA 2Ball Competition*$250.00 $72.00 $322.00 $0.00
NFL Punt,Pass & Kick Competition*$100.00 $132.00 $232.00 $0.00
Roller Hockey &In-Line Skating $600.00 $0.00 $600.00 $600.00
Softball -Men's $5,150.00 $1,377.00 $6,527.00 $8,900.00
Softball -Seniors $1,300.00 $0.00 $1,300.00 $2,400.00
Softball -Senior Tournaments $4,630.00 $1,000.00 $5,630.00 $6,400.00
Swimming Lessons $2,650.00 $0.00 $2,650.00 $2,250.00
Tennis $5,800.00 $0.00 $5,800.00 $7,250.00
Wrestling $400.00 $0.00 $400.00 $400.00
Total $50,000.00 $11,740.00 $61,740.00 $71,000.00
*These programs are subsidized by the Town totalling $1,134.00
Updated 6/1/01
Youth &Teen Programs
081-5933 Youth &Teen
Program
Expenditures
PT Staff
Expenditures
Total
Expenditures
Total
Revenues
APRA Teen Forum $50.00 $0 $50.00 $50.00
Dance Programs $3,000.00 $0.00 $3,000.00 $4,500.00
Eat n'Run*$650.00 $0.00 $650.00 $0.00
Eggstravaganza*$2,150.00 $33.00 $2,183.00 $0.00
Family Halloween Carnival*$4,700.00 $117.00 $4,817.00 $3,500.00
Holiday Hoopla!$1,600.00 $368.00 $1,968.00 $2,100.00
Homecoming Tailgate Party*$650.00 $60.00 $710.00 $0.00
Kiddie Rythmics $400.00 $335.00 $735.00 $1,000.00
Kid's Zone*$300.00 $0.00 $300.00 $0.00
Late Night*$1,500.00 $715.00 $2,215.00 $1,800.00
Mayor's Youth Council*$2,600.00 $272.00 $2,872.00 $0.00
Party In the Park*$4,150.00 $374.00 $4,524.00 $0.00
Pro Sports Excursions $600.00 $0.00 $600.00 $700.00
Roar-N-Snore $1,700.00 $0.00 $1,700.00 $1,800.00
Scavenger Hunt*$700.00 $0.00 $700.00 $250.00
Summer Clubhouse $3,500.00 $22,681.00 $26,181.00 $26,250.00
Teen Adventure Series $600.00 $0.00 $600.00 $650.00
Teen Excursions $600.00 $0.00 $600.00 $650.00
Tiny Tots $300.00 $250.00 $550.00 $550.00
Turnaround Trips $8,550.00 $0.00 $8,550.00 $8,600.00
Twilight Tuesdays $4,700.00 $495.00 $5,195.00 $5,400.00
Youth Town Hall*$1,000.00 $0.00 $1,000.00 $0.00
Total $44,000.00 $25,700.00 $69,700.00 $57,800.00
*These programs are subsidized by the Town totalling $14,421.00
Updated 6/1/01
TOWN OF=FOUNTAIN HILLS
STREET/DRAINAGE MAJOR PROJECTS
FY "01 TO "02
MC OCfNBJ.MCWAM Pm.
O SCALE:1"=3300
<D^^^^^0.5
NORTH SCALE OF MILES
s
LEGEND
TRAFFIC SIGNAL
MJ RVER ttM UAfTCOPA UUM REEBWATOH
PREPARED:MAY 25,2001