HomeMy WebLinkAboutCSAC.2017.1023.MinutesTOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR MEETING OF THE
COMMUNITY SERVICES ADVISORY COMMISSION
OCTOBER 23, 2017
AGENDA ITEM #1: CALL TO ORDER AND PLEDGE OF ALLEGIANCE
A public meeting of the Community Services Advisory Commission was convened and called to order by
Chair Sherman Abrahamson at 5:00 p.m., Monday, October 23, 2017 in the Council Chambers at Town
Hall, located at 16705 East Avenue of the Fountains, Fountain Hills, Arizona.
AGENDA ITEM #2: ROLL CALL
Present at roll call were Chair Sherman Abrahamson,
Don Doty, Jerry Gorrell, Sharron Grzybowski, Lyt
Vice -Chair Jim Judge, Commissioners Pat Canning,
n Mott and Ron Ruppert. Absent at roll call was
Commissioner Natalie Varela. Staff members present were Director Rachael Goodwin, Recreation
Manager Corey Povar and Executive Assistant Jennifer Lyons.
AGENDA ITEM #3: CALL TO THE PUBLIC
No one from the public wished to speak.
AGENDA ITEM #4: INTRODUCTION OF THE NEWLY APPOINTED COMMISSIONER
SHARRON GRZYBOWSKI
Commissioner Grzybowski and her husband have been in Fountain Hills for three and half years. She is
originally from just outside of Richmond, Virginia and moved to Arizona via Maryland and Key West.
Chair Abrahamson welcomed Commissioner Grzybowski, but expressed that he as well as Vice -Chair Judge
were disappointed that the Commission did not have input with the process on candidate selection. They
would like to have future input in the process.
Director Goodwin reminded the Chair that Council Appoints the Commission.
AGENDA ITEM #5: PRESENTATION BY THE FOUNTAIN HILLS PICKLEBALL CLUB
Claire Keyworth an original founder of the Pickleball Club along with Club Treasurer John Kapinos came to
present the attached presentation to the Commission and answer questions.
• Their main mission is to provide an update and promote the game.
• Strengthen the partnership comprised of three entities:
1. The School District that donated the land and the concrete pads.
2. Parks and Rec. that put up the money years ago to create the pickleball courts.
3. The Pickleball Club then picked up the responsibility to financially maintain the
pickleball courts. Last year the Pickleball Club converted the three of the courts to
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four at a cost of $25,000 with money they raised themselves. They also put up
screening around the other side of the courts on the east side of the high school for
another $5,000.
The sport began in 1965 in the state of Washington. Its niche was with the older folks in RV parks
and retirement communities. The sport is combination of tennis, ping pong and badminton. It is the
fastest growing sport in the United States and it's becoming international. It's multigenerational,
fitting all age groups and it is affordable. Paddles run generally $100.00 or less and balls run about
$2.00 a ball. The Pickleball Club is comprised of 330 members and membership is $40.00 per year
which includes all the balls. The group began with three people and received help from Parks and
Rec. and the school district. They are very unique group, falling under an IGA between the Town and
the school district.
Responses to questions:
Play starts at sunup during the summer and trails off between 9:00-10:00 a.m. Play resumes again in
the evening with the four lighted courts on Golden Eagle. The courts on the other side of the campus
by the gym are not lighted. There are seven courts in total and the club is investigating adding two
courts. They have met with the school district and the district has committed to give them the land.
The club is seeking financial support in some way. To put two more courts in they are looking at a
cost in excess of $100,000. The club is looking to the Commission for creative ideas of where they
can go and what they can do for financial aid since they are aware the Town does not have the
funding for this kind of endeavor.
Director Goodwin encouraged the Pickleball Club to continue their presentation before the Commission
discuss creating a work study group, as requested by Chair Abrahamson.
The Pickleball Club just celebrated its tenth anniversary. Most of the members are from Fountain Hills with a
few members from Scottsdale, plus the snowbirds. Depending on the real estate, one court can support 16
players at a time and we try to organize the different level of players (beginners, intermediate and tournament)
to play at different times of day. Almost all games are typically played in doubles. Orientations are held
once a month. The club has regular advisory meetings, with nine of the club's members serving on the board.
The board sets policies and guidelines for play and for conduct of the club. The board also monitors finances.
The club has social events and a tournament coming up December 2nd for club members only. The club is
active on social media with Facebook and they have a web page.
Chair Abrahamson asked the Commission for volunteers for the work study group. Commissioners Doty,
Ruppert and Grzybowski volunteered. Commissioner Doty inquired as to what percent of the members were
seniors over the age of 50. The club replied probably 95%. Commissioner Doty explained that grants
through Senior Services Inc. (SSI) maybe an option.
In response to Vice -Chair Judge's question about liability, Ms. Keyworth explained that the club carries a
million dollar policy as required by the school district and a separate policy for the advisory board. Each of
the members signs a waiver each year. Their website is fountainhillspickleball.com, but they are in the
process of updating their webpage and combining their website and their Facebook page.
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Chair Abrahamson thanked the group for coming and advised that the work study group would be in contact.
Director Goodwin interjected, stating the group was not done with their presentation. Chair Abrahamson
responded saying not to be rude but you asking us to get a volunteer group together and you don't need to sell
us, as we are not buying as such. Vice -Chair stated the study group will come back to the Commission and
report the progress. Director Goodwin explained to the Pickleball Group that the Commission will have
access to all the presentation information. Ms. Keyworth graciously thanked the Commission for their time.
A complete copy of the presentation is attached to the minutes.
AGENDA ITEM #6: DISCUSSION AND CONSIDERATION OF CREATING A VOLUNTEER
WORK STUDY GROUP TO RESEARCH PICKLEBALL COURT FUNDING OPPORTUNITIES
This item was discussed during item #5.
AGENDA ITEM #7: CONSIDERATION OF APPROVING THE SEPTEMBER 25, 2017 MEETING
MINUTES
Commissioner Mott made a motion to approve the September 25, 2017 meeting minutes and Commissioner
Canning seconded and the motion passed by unanimous vote.
AGENDA ITEM #8: UPDATE ON COMMISSIONERS WITH TERMS ENDING 12/31/17
Commissioners with terms ending December 31, 2017 are Chair Abrahamson, Commissioner Doty,
Commissioner Mott and Commissioner Ruppert. We will putting ads out in the newspaper (The Times)
to start the application process in the next two weeks.
AGENDA ITEM #9: DISCUSSION AND CONSIDERATION OF CREATING A VOLUNTEER
WORK STUDY GROUP TO RESEARCH COMPUTER TECHNOLOGY CLASS OPTIONS
Commissioner Doty stated that basically TLC has disbanded. After they went through the new rental
agreement, they were frustrated and a lot of the instructors left. The only thing TLC is doing now is on
every other Wednesday is "Time 4 You" for four hours and that is all they plan on doing. TLC may be
working with the group (EVIT) that is moving into to the school, which maybe the answer to this
question. Chair Abrahamson questioned how we support TLC and is it our responsibility to support TLC
or is to see that that the community has the opportunity to learn from other sources? Commissioner Doty
suggested the Town needs to replace or use the people that were associated with TLC or find some other
source. A heated discussion ensued between Commissioner Doty, Chair Abrahamson and Vice -Chair
Judge regarding TLC. Director Goodwin interjected that the discussion is not about whether TLC should
or should not be there. The idea we are trying to get across is that this is a service to the community and it
is a needed service. There is interest especially by a certain demographic that get IPADs or other devices
and are not sure what to do with them or want to know how do I use Facebook or how do I use Snapchat
while learning the process in a safe environment where they feel like they are able to ask questions. If it
makes sense for Parks and Recreation to program those types of amenities, whether it is through our
Activity Center or whether it is through Recreation so anyone can sign up for it. We are looking for this
work group to see where the holes are and how we can potentially fill them. Vice -Chair Judge,
Commissioner Canning and Chair Abrahamson volunteered to be on the work study group. Vice -Chair
Judge made a motion to approve to create a volunteer work study group to research technology class options
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and Commissioner Gorrell seconded and the motion passed by unanimous vote.
*At the request of Vice -Chair Judge, Recreation Manager Corey Povar introduced himself to the
Commission.
AGENDA ITEM #10: DISCUSSION ON THE BENCHES AT FOUNTAIN PARK
Director Goodwin explained the park benches are in direct line of the effluent water and are deteriorated.
Some of the benches have become a safety issue and certain ones are more deteriorated than others, but
idea is that we do need to replace them. The Town has set funding aside to replace the benches and we
have just ordered a couple of benches that are set to be installed near the Musical Instrument Park. Those
benches will be kind of a prototype, to make sure they look right and are what we want. Assuming that is
the case, we will move forward in replacing all of the benches in the same format. We did quite a bit of
research on what makes the most sense to go into our park, looking at what will have the durability. What
we settled on was a product that is made to go on piers and seaside benches, things that get salt water
regularly. They have been used in a park in the Chandler area and have been installed for a little over a
decade so we got to see how they age. We feel this is the best fit for our situation. The benches are a
composite with stainless steel. They are slat benches so that if damage happens, just that damaged piece
can be replaced. There are approximately 40 plus benches that would be replaced. This was a memorial
program and part of the process is getting in touch with the people who originally purchased them, saying
the lifespan of the bench had been reached and we are going to be replacing them. We are asking those
folks to rededicate with us at the same rate or we will offer the bench up to a new donor. The old
dedication rate was in the range of approximately $1,500 to $1,800. The benches are at a point where
they need to be replaced now and we cannot wait until we get the funding in from the donation process.
The Town is putting the money upfront, so we can do a bulk purchase and get a better rate. Pictures of
benches were passed around and copies of those pictures are attached to the minutes.
AGENDA ITEM #11: UPDATE ON THE PLAZA COURTYARD AT FOUNTAIN PARK
On the backside of Plaza Fountainside where the patio dining is for Euro Pizza and Grapeables, that area
backs up to a grassy area where the grass doesn't grow very well. The idea is to redevelop that space into
more of an active space with a bit of hardscaping, whether it be an area for musical performances or small
weddings or a space to do a farmers market or some other type of small tent display. There will be some
active space as well. Right now the idea is for bocce ball and/or corn hole type space as well as a putting
green. We are in the beginning stages and will be working with an engineering team to look at the space
and make their recommendations as well. We have a number of community groups as well as the
businesses at Plaza Fountainside interested in what this space can and should be. The Rotary, SSI (Senior
Services, Inc.), and The Greening of Downtown are a few of the groups that have expressed interest in
what this space could be. This is a preapproved project that has funding in this budget year as well as
next budget year, but that funding does not take us as far as we would like to go, so that is where some of
these outside groups have come in and hopefully support that too. The engineering process should take
about six to nine months to get the plans where they need to be. That puts us at late spring early summer
to start the installation process. Because the project is budgeted in two different budget years, it actually
works well so we can move from one end to the next. A rendering of the area was passed around and a
copy is attached to the minutes.
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AGENDA ITEM #12: UPDATE ON THE COMMUNITY GARDEN
We have not been too involved since they are an independent group from the Town. The Community
Garden is well into their second phase and been doing a lot of fund raising. They were looking to do a
fund raiser this fall but looks like it will be pushed into the spring. They have had quite a bit of interest
and have been running a number of programs the Community Center about fall gardening in the desert.
AGENDA ITEM #13: UPDATE ON SPECIAL EVENTS
The Craft Classic Half Marathon was last Sunday, with close to 1,500 runners from all over. This
is the third leg of a three part series. The first one is run in San Diego, the second one is run the
Seattle area and the third one is here. There was a celebratory beer garden after the race that was
very well attended.
The Fair is in two weeks.
• A new disc golf tournament the weekend before Thanksgiving down at the park (Fountain Park).
Recreation Manager Povar expressed that we continually getting calls about new events and we are a
growing event location. The biggest event we have coming up is our Fountain Hills Turkey Trot on
Thanksgiving morning. Right now we are in the beginning stages of unloading all of our advertising,
reaching out to past runners and having our advertising push happen. With pretty much no advertising we
are close to 200 runners right now. The goal is to get to 2,000 runners. We fell a little short of that last
year with 1,952 runners. We have earned larger sponsorship moneys that we have had in the past. A
poster for the Turkey Trot is attached to the minutes.
AGENDA ITEM #14: UPDATE ON PUBLIC ART
• "Mirth & Melancholy" was installed three to four weeks ago by the entrance of the Community
Center.
• "Athena's Prayer" was installed last week by the Veteran's Memorial. The fundraising continues
for this piece while it is on display.
• There is a new art piece coming up on the November 21 Council agenda.
AGENDA ITEM #15: DISCUSSION AND CONSIDERATION OF CREATING A VOLUNTEER
WORK STUDY GROUP TO FIND A PROPOSED LOCATION FOR THE RELOCATION OF
THE CAROUSEL HORSE THAT IS CURRENTLY AT THE MUSEUM/LIBRARY
Commissioner Canning was with the museum at the time the piece was donated and it came with a
stipulation that it had to be put in that particular spot and could not be moved. The new director of the
museum has reached out about potentially moving the piece and it maybe to possibly maximize their
space. Director Goodwin will look into the matter further with the museum to determine if a work group
is needed.
AGENDA ITEM #16: UPDATE ON THE ADERO CANYON TRAILHEAD PROJECT
The Council moved to approve the contract with Blucor Contracting for $2.2 million dollars for the new
Trailhead. We are hoping to have the groundbreaking sometime in November. We are meeting with
Blucor the first week of November to make sure the permits are ready to go. The contractor has a
scheduled number of days they are allotted for the project, which puts us approximately in a June
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timeframe for completion. The new Trailhead will be located at the back of the new Adero Canyon
Community.
AGENDA ITEM #17: CONSIDERATION OF ADJOURNMENT
Commissioner Gorrell made a motion to adjourn at 6:00 p.m., Commissioner Doty seconded and the
motion passed by unanimous vote.
Community Services Advisory Commission
By:2
1L
Sherm n . Abra son, OGair
Reviewed by:
Rachael Goodwin, (Inte-n')n Director of Community Services
9
Prepared by:f fZ
Jenni r Lyons, E cutive Ass' ant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Community
Services Advisory Commission Regular Meeting held on October 23, 2017. I further certify that the
meeting as duly called and that a quorum was present.
By:
J nnifer s, Exec ve Assistant
Dated this 6th day of December 2017
Community Services Advisory Commission
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TO SOLICIT SUPPORT
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