HomeMy WebLinkAboutCSAC.2019.0328.Minutes 1`�'C AIN 1y
� 1N. 0�� TOWN OF FOUNTAIN HILLS
c MINUTES OF THE REGULAR MEETING OF THE
_ COMMUNITY SERVICES ADVISORY COMMISSION
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ver MARCH 28,2019
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1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Chairman Ruppert called the meeting of Thursday, March 28, 2019,to order at 5:00 p.m. in the Council Chambers at
Town Hall,located at 16705 East Avenue of the Fountains,Fountain Hills,Arizona.
2. ROLL CALL
COMMISSIONERS PRESENT: Chairman Ron Ruppert,Vice-Chairperson Amy Arnold,Commissioners Don Doty,
Daniel Fecteau,Jerry Gorrell, Sharron Grzybowski, Sharon Morgan, and Youth Commissioner Hayden Arnold.
COMMISSIONERS ABSENT: Commissioner Varela.
STAFF PRESENT: Community Services Director Rachael Goodwin and Executive Assistant Angela Padgett-Espiritu.
3. CALL TO THE PUBLIC
There was no comments from the citizens present.
4. CONSIDERATION OF APPROVING THE JANUARY 28, 2019 AND THE FEBRUARY 25, 2019
MEETING MINUTES
Commissioner Doty moved to approve the January 28, 2019 and the February 25, 2019 meeting minutes, seconded
by Commissioner Morgan;passed unanimously by those present(8-0).
5. UPDATE ON GOLDEN EAGLE PARK REHAB
Community Services Director Rachael Goodwin stated that rehab is almost complete with the exception of concrete
work. She explained that the concrete work was a planned update and trees had been removed in order for proper
installation of concrete, however, shade structures will replace where the trees were removed. She noted that the
shade structures are an important amenity for shade during sport events in addition to attracting other sport
organizations to use the fields.
Ms. Goodwin commented that the park fields are open and accepting schedules. She mentioned that little league
started the weekend prior with opening ceremonies.
In response to a question posed by Commissioner Arnold,Ms.Goodwin reported that the shade structures have certain
requirements such as grade,placement,and withstanding certain wind speeds. She added that the shade structures at
the park have been budgeted.
6. UPDATE ON BALLFIELD ACCESS AT GOLDEN EAGLE PARK
Chairman Ruppert reported that he received a couple of letters from residents on dismay of not being able to access
the fields at their leisure and having to make a reservation.
Community Services Advisory Commission Meeting Minutes
March 28,2019
Page 2 of 4
Community Services Director Rachael Goodwin concurred with Chairman Ruppert's comments and that she is
hearing the same comments,as well as comments in favor of the reservation requirement. She emphasized that drop-
in use is available at Four Peaks Park. She pointed out that Four Peaks Park is not as well maintained as Golden Eagle
Park, due to the flooding at Golden Eagle Park, the improvements scheduled at Four Peaks Park have not occurred
but will be maintained, safe, and reliable.
In response to a question from Commissioner Arnold, Ms. Goodwin replied that electronic access to a ball field
through staff at the Community Center can be looked into, however, the Community Center is not available seven
days a week.
Commissioner Fecteau suggested making access less restrictive such as posting free play on specific day/times.
Ms. Goodwin stated that posting free play and having staff or volunteers present during the timeframe is something
to look into and would address the issue of dogs being on fields.
Discussion ensued relative to the access and use to the ball fields.
7. UPDATE ON THE IMPROVEMENTS AT FOUR PEAKS PARK
Community Services Director Rachael Goodwin commented that updates to the ballfields to meet minimum standards
are occurring over the next couple of weeks.
Ms.Goodwin acknowledged that staff have been working hard on a number of"priority"items needed to be addressed
over the last 8-12 weeks and that those items are coming to an end. She added that the goal of installing a 5-12 year
old playground has been completed and the 2-5 year old tot lot is currently being installed with completion by next
week. She noted that wood fiber will be placed underneath the playgrounds and curbing/sidewalks installed soon.
Ms.Goodwin stated that a rededication for Golden Eagle Park fields and a dedication for Four Peaks Park playground
ceremonies will be done in the near future and will keep the Commission updated.
Ms. Goodwin mentioned that electrical work was needed at the park and the lights are currently out of order with
possibility through the remainder of the week. She noted that the vendor has been contacted and will work with staff
to fix.
Ms. Goodwin explained that the proposed Fiscal Year (FY) 2019-20 Capital Improvement Plan (CIP) projects for
Four Peaks Parks includes unfunded concrete work such as sidewalks and retaining walls, swings, slides, and a zip
line. She noted that the CIP is Phase 2 of the playground areas. She added that staff is looking into possible grant
opportunities and reaching out to vendors and/or donors to assist in funding the CIP projects.
In response to question posed by Chairman Ruppert, Ms. Goodwin replied that canopies have not been placed over
the playgrounds and staff is working with Engineering to determine the type of structures that would work best over
the equipment,like a Ramada.
8. UPDATE FROM THE WORK GROUP TO DEVELOP GUIDELINES FOR SENIOR
CONCERN/WELLNESS ISSUES
Chairman Ruppert reported that Commissioner Varela is absent so no update on this item, however, Commissioner
Fecteau expressed interest on being a part of the work group. He added that Commissioner Varela will reach out him.
Discussion ensued relative to a link being placed on the Town's website under the Crisis Response Team page
regarding resource information.
Community Services Advisory Commission Meeting Minutes
March 28,2019
Page 3 of 4
Community Services Director Rachael Goodwin recommended that Commissioner Varela be included to verify all
the information is accurate to be placed on the webpage.
9. UPDATE FROM THE WORK GROUP TO RESEARCH GRANT OPPORTUNITIES
Commissioner Arnold reported that there are no new grant opportunities,however, a request for funds has been sent
to Town Manager Grady Miller for$150 of administrative funds for a 2-year subscription to"The Chronicle"to assist
with grant opportunities.
Community Services Director Rachael Goodwin suggested to verify that The Chronicle is a reliable resource for the
Town and that she will speak to Mr. Grady prior to the next meeting.
Commissioner Doty displayed a list of grants and highlighted the following(See Attachment 1):
• Arizona State Park(first four grants listed)—Applies to trails, development of new trails, maintenance(new
and used), accessibility improvements, and signage (Closed as of March, 2019 following for when open
again).
• Arizona Sports and Tourism Authority—Quick Program(passing at this time,annual grant), Quick Program
for Basketball Courts,Town to apply for the$250,000 grant(grant occurs every two-years).
• McDowell Mountain and Yavapai Nation—Completed and turned into Town for submission. Grant request
is for$25,000 on 250 feet of sidewalk between the Library and the Community Garden.
• Keep America Beautiful—Applies to widespread devastation from natural and environmental disasters and
is looking to see if grant can be applied retro-active for the Golden Eagle Park.
10. UPDATE ON VOLUNTEER OPPORTUNITIES WITH TOWN EVENTS
Commissioner Grzybowski stated that volunteers are needed for the Music Fest on April 6,2019,Eggstravaganza on
April 14, 2019, and on July 5, 2019 for clean-up around Fountain Park. She requested volunteers to call the
Community Services Department for contacts.
Commissioner Fecteau reported that he attended the Sock Hop which was well organized and well attended,however,
residents commented that they were unaware of the event.
Commissioner Morgan concurred with Commissioner Fecteau's comment on residents being unaware of the event.
Commissioner Grzybowski commented that the event was placed in the Fountain Hills Times and on social media
through the Fountain Hills Connection page.
Community Services Director Rachael Goodwin requested that the Commission ask the residents they hear from,
what is the best way to inform them of upcoming events.
Discussion ensued relating to outreach of upcoming events.
11. UPDATE ON SPECIAL EVENTS
Community Services Director Rachael Goodwin thanked everyone who helped at the St. Patrick's Day event and
noted that the revenues were similar to last year's event.
Ms. Goodwin mentioned that the upcoming events are the Eggstravaganza,Movie in the Park,and Music Fest.
Community Services Advisory Commission Meeting Minutes
March 28,2019
Page 4 of 4
12. DISCUSSION OF SMALL TOURS OF TOWN'S FACILITIES/ASSETS FOR COMMISSIONERS
Chairman Ruppert suggested that the Commission go on tours of the Town's Facilities/Assets to refresh on what the
Town has and/or updated. He added that the tours would be broken up over a couple of months for a couple of hours
on a specific date/time.
13. DISCUSSION AND CONSIDERATION OF YOUTH COMMISSIONER HAYDEN LEADING A
SUBCOMMITEE TO ATTRACT YOUTH TO FOUNTAIN HILLS
Youth Commissioner Hayden commented that he will do research on how to reach out to the youth in Fountain Hills,
such as surveys at the High School for feedback on what they would like to do outside of school. He noted that he
will further research on the findings of the activities determined from the survey for weekend events. He added that
he would include families throughout the valley to partake at Fountain Hills Community Center events.
In response to question posed by Community Services Director Rachael Goodwin, Youth Commissioner Hayden
replied that no subcommittee is needed at this time,he will do the research first.
14. CONSIDERATION OF ADJOURNMENT
Chairman Ruppert made a motion to adjourn,Youth Commissioner Arnold seconded;passed unanimously by those
present(8-0).
The Community Services Advisory Commission adjourned at 5:41 p.m.
Community Services Advisory Commi
By:
p nn
Reviewed by:
Rachael Goodwin •irect•r of Community Services
Prepared by:
Jami Salentine,Executive Assistant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Community Services Advisory
Commission Regular Meeting held on March 28,2019. I further certify that the meeting as duly called and that a quorum
was present.
•
By: C/avfttte,
Jami ►Salentine,Executive Assistant
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