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MINUTES OF THE REGULAR MEETING OF THE
t. COMMUNITY SERVICES ADVISORY COMMISSION
"'' APRIL 22 2019
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1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Chairman Ruppert called the meeting of Monday, April 22, 2019, to order at 5:00 p.m. in the Council Chambers at
Town Hall,located at 16705 East Avenue of the Fountains,Fountain Hills,Arizona.
2. ROLL CALL
COMMISSIONERS PRESENT: Chairman Ron Ruppert,Vice-Chairperson Amy Arnold,Commissioners Don Doty,
Daniel Fecteau, Jerry Gorrell, Sharron Grzybowski, Sharon Morgan, Natalie Varela and Youth Commissioner
Hayden Arnold.
COMMISSIONERS ABSENT: None.
STAFF PRESENT: Community Services Director Rachael Goodwin, Executive Assistant Angela Padgett-Espiritu,
and Executive Assistant Jamie Salentine.
3. CALL TO THE PUBLIC
Thomas Petrizzio, a Fountain Hills resident, requested the Commission to consider extending the drop-in Senior
Softball team(s) from Tuesdays and Thursdays to Tuesdays through Thursdays at the Four Peaks Park. He added
that he is understands why the park is locked,however,would like unlocked on Wednesdays too.
4. CONSIDERATION OF APPROVING THE MARCH 12,2019 MEETING MINUTES
Chairman Ruppert requested a correction on the minutes to reflect that Commissioner Varela was absent and that
Commissioner Doty was in attendance.
Commissioner Fecteau moved to approve the March 12, 2019 meeting minutes as amended, seconded by
Commissioner Doty;passed unanimously(9-0).
5. UPDATE ON THE IMPROVEMENTS AT FOUR PEAKS PARK
Community Services Director Rachael Goodwin stated that two new playground pieces (one for ages 2-5 and the
other for ages 5-12)have been installed and the next phase includes a landscape surveyor for the Town to design and
install an Americans with Disabilities Act (ADA) compliant sidewalk and accommodations. She noted once that
phase is complete the playground area will open for public use. She added that additional funding is needed to add
more playground pieces and will be reaching out to civic groups for potential funding.
Ms. Goodwin reported that the Diamondbacks Grant for the ball fields was not awarded,however,two inches of ball
field mix will be added to the in-field in addition to updated bases,pitching rubbers,and a home plate. She noted that
for Fiscal Year (FY) 2019-20 Capital Improvement Plan (CIP) the department proposed $300,000 for Four Peaks
Park in addition to filing for grants.
In response to a question from Commissioner Fecteau, Ms. Goodwin clarified that the next Diamondbacks Grant
filing is due July 1,2019 and the department will be submitting.
Community Services Advisory Commission Meeting Minutes
April 22,2019
Page 2 of 4
Discussion ensued relative to the Diamondbacks Grant on receiving,process,and use of grant funds.
Ms. Goodwin reported that staff met with the Rotary Foundation regarding a possible donation.
In response to a question posed by Commissioner Varela, Ms. Goodwin replied that staff has a meeting scheduled
with Maricopa County Animal Control to address the dogs being off leash at the park(s). She noted that an update
from the meeting will be provided at the next meeting.
In response to a question from Commissioners Doty and Ruppert,Ms.Goodwin explained that the original Four Peaks
Park Master Plan was placed in the CIP budget,unfunded for$6 million since 2012 and has not been updated since.
She stated that an updated Vision and Master Plan for all Town Parks are needed.
6. UPDATE ON DESERT VISTA DOG PARK RULES
Commissioner Gorrell reviewed the proposed Desert Vista Dog Park Rules and requested that the Town Attorney
review the language. He commented on number 17 and explained why a clarification on"no business of any kind"
is needed. (See Attachment 1)
Discussion ensued related to the meaning of conducting a business.
Commissioner Gorrell commented on the leash length to read"no longer than a 6-foot leash"for number 2.
Commissioner Grzybowski pointed out the need to have the person holding the leash when outside of the Dog Park,
not just the leash on the dog.
Additional discussion ensued relative to leash lengths and leash in hand of the dog handler.
Community Services Director Rachael Goodwin stated that staff will work with the attorney and provide to
Commission the sample language with clarification on numbers 2 and 17.
7. UPDATE ON COMMISSION TOURS OF THE TOWN'S AMENITIES
Chairman Ruppert reported that the consensus for the Commission tours of the Town's amenities would be held on
Saturday's every three weeks. He noted the first tour starts Saturday, April 27, 2019 with a tour of the Community
Center and Garden.
8. UPDATE FROM THE WORK GROUP TO DEVELOP GUIDELINES FOR SENIOR
CONCERN/WELLNESS ISSUES
Commissioner Varela stated that the Crisis Response Team suggested to include on their section of the Town's
website a tab to access their forms for resources.
Community Services Director Rachel Goodwin commented that staff will work with the Information Technology
Department(IT)to see if the documents can be added to the website.
Commissioner Varela reported on the Senior Center tours with Senior Services Inc. of FH (SSI) representative to
gather information on improvements to the Town's Senior Center (Community Center) lobby to have a welcoming
atmosphere and utilize the open space. She pointed out that the seating placement is spread out and unconducive.
In response to question posed by Commissioner Morgan,Commissioner Doty replied that all items placed in the lobby
will be portable and stored when the lobby is rented for events. He added that in addition to chairs being updated and
layout improved,puzzles,games, and vending machines may be added.
Community Services Advisory Commission Meeting Minutes
April 22,2019
Page 3 of 4
Commissioner Morgan expressed her concern on adding vending machines and taking away the allure of the area for
elegant events.
Ms. Goodwin clarified that the update to the lobby is only at an exploratory stage by gathering ideas. She noted that
staff at the Community Center are included in the process due to the variety of events that occur in the area. She
added that prior to any changes the proposals would be placed on the Commission's agenda for discussion.
Discussion ensued relative to preparing the lobby for events, employee labor costs, storage areas, and updating the
lobby to be more modern.
Commissioner Fecteau asked to have the item tabled until further ideas are gathered by the group and brought back
at a future meeting with defined ideas.
Ms.Goodwin confirmed that the group consists of the Community Services Manager Mike Fenzel and Senior Services
Supervisor Jennifer Lyons, SSI representatives, and liaisons Commissioners Fecteau and Varela.
9. UPDATE FROM THE WORK GROUP TO RESEARCH GRANT OPPORTUNITIES
Commissioner Arnold explained that Commissioner Doty and she found that grants for municipalities are difficult to
find,however,found some specific grants for municipal parks and recreation. (See Attachment 2)
Commissioner Arnold highlighted on grants for the U.S. Soccer Foundation that offers$15,000 for irrigation,$25,000
for lighting, and up to 33% on the cost on field updates; U.S. Tennis Association offers up to five categories and
includes up to 50% of costs, with a maximum of$100,000; and Baseball Tomorrow Fund grant offering field and
maintenance education as well as funding up to$10,000 for field maintenance and services.
Community Services Director Rachael Goodwin asked Commissioner Arnold to meet with her to review the grants
listed.
Commissioner Arnold added that Lowe's Charitable Foundation has grant funding up to $25,000 for playground
projects.
Commissioner Doty commented that if the Town considers the washes to be potential fire hazards additional grants
could be considered. (See Attachment 3)
Ms. Goodwin reported that washes are not in her department at this time.
Commissioner Doty commented on the Arizona Community Foundation grant and Ms. Goodwin confirmed that the
grant is in process and on the Council agenda for May 21,2019.
Chairman Ruppert requested Commissioners Arnold and Doty to combine the grant lists for further discussion at the
next meeting.
In response to a question from Ms. Goodwin, Ms. Arnold responded that the grant resource membership is focused
on non-profits and recommended not moving forward.
In response to a question posed by Commissioner Doty, Ms. Goodwin explained that the Grant budget line item for
$157,000 is a placeholder,due to the fact that when grants are awarded the Town pays for the costs up front and then
the grantor reimburses the Town. She clarified that the $157,000 expensed items are for the tourism grants through
Props 202 and 302.
Community Services Advisory Commission Meeting Minutes
April 22,2019
Page 4 of 4
10. UPDATE ON VOLUNTEER OPPORTUNITIES WITH TOWN EVENTS
Commissioner Grzybowski emphasized on the need for volunteers for July 5,2019 for clean-up around Fountain Park.
She noted that the next event following July 4,2019 is the Back to School Bash in August,2019.
11. UPDATE ON SPECIAL EVENTS
Community Services Director Rachael Goodwin stated that Community Services Department has finished the last
Movie in the Park as well as the Eggstravaganza events and both were well attended. She commented that the next
scheduled events coming are the National Day of Prayer, Memorial Day, and July 4t.
In response to a question posed by Chairman Ruppert, Ms. Goodwin reported that a rededication of Golden Eagle
Park is in process with a date/time to be determined, however, has requested for the rededication to be done during
staff hours for park staff to attend. She pointed out that they had done a large portion of the rehabilitation to the park.
She noted that Council,office staff, and residents also played roles during the rehabilitation. She stated that she will
provide the Commission with the confirmed date/time once approved.
Ms.Goodwin reported that at the next meeting she will introduce the new Recreation and Events Manager and added
that she will be handling the July 4th event.
12. CONSIDERATION OF ADJOURNMENT
Commissioner Varela made a motion to adjourn at 4:28 p.m.,Vice-Chairperson Amy Arnold seconded and the motion
passed by unanimous vote(9-0).
The Community Services Advisory Commission adjourned at 6:05 p.m.
Community Ser ' es Advisory Commis '
By:
Ron rt, an
Reviewed by:
Rachael Good ' ,Co unity Services Director
Prepared by:
•
p
Jamie 'valentine,Executive Assistant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Community Services Advisory
Commission Regular Meeting held on April 22,2019. I further certify that the meeting as duly called and that a quorum
I was present.
B )
y� �
Jami Salentine,Executive Assistant
Attachments-3
A
Attachment 1
CSAC
April 22,2019
Page 1 of 1
Proposed Desert Vista Dog Park Rules
1. Dogs must wear a visible current license and be up-to-date on vaccines
2. Dogs must be on a 6-foot leash until completely inside enclosed facility and when
returning to the parking lot. Dogs are not allowed off-leash anywhere other than in
Desert Vista Dog Park, this includes all other FH parks, streets, and parking lots
3. A limit of 3 dogs per handler at one time
4. Female dogs in heat and unneutered male dogs are not permitted within the park
5. Gates must be kept closed at all times, per gate entry/exit instructions
6. Dog handlers must be within the park and supervise their dogs at all times
7. Dog handlers are legally required to pick up and dispose of their dogs waste in
receptacles
8. Dog handlers may not allow their dogs to bark continuously
9. Aggressive dogs must be removed from the park immediately and without debate
10. Dog handlers must carry one 6-foot leash per dog in their care. Leash your dog at the
first sign of aggression
11. Children under 14 must be accompanied/supervised by an adult (over 18). Children are
expected to behave in an appropriate manner: no running, no chasing, no petting of
other dogs without permission of the owner/handler
12. No strollers, carriages, children's toys, skateboards, in-line skates, bicycles, food or
unattended treats allowed in the dog park
13. Any damages done to the park (ex, digging) must be repaired by the dog handler
14. You are responsible to remove anything you bring in to the park, either take it with you or
place in the waste can
15. All dog attacks should be reported to Maricopa Animal Control 602.506.7387
16. No smoking/vaping, alcoholic beverages, food/picnic lunches, or illegal drugs allowed
17. No business of any kind may be conducted in the dog park
18. Users of this park do so at their own risk. The Town of Fountain Hills shall not be liable
for any injury or damages sustained in this park. Dog owners are legally responsible for
their dog's actions, and are liable for any injuries caused to their dogs
19. Dog park hours are as posted. Use of the park outside posted hours is not permitted
20. Dog handlers who fail to comply with these rules can be asked to leave or be cited if
appropriate
Attachment 2
CSAC
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D Ul A w N April 22,2019
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