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HomeMy WebLinkAboutC2020-059 - Riddle Painting & Coatings Company Contract No. 2020-059 COOPERATIVE PURCHASING AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND RIDDLE PAINTING& COATINGS COMPANY THIS COOPERATIVE PURCHASING AGREEMENT(this"Agreement")is entered into as of March 3, 2020,between the Town of Fountain Hills, an Arizona municipal corporation(the "Town"), and Riddle Painting& Coatings Company, an Arizona corporation(the"Contractor"). RECITALS A. After a competitive procurement process, the Mohave Educational Cooperative Services, Inc. ("Mohave")entered into Contract No. 15E-RIDDLE-0403,as amended, dated April 3, 2015 (the "Mohave Contract"), for the Contractor to provide labor, equipment, and materials necessary to for interior/exterior painting and other coating applications. A copy of the Mohave Contract is attached hereto as Exhibit A and incorporated herein by reference, to the extent not inconsistent with this Agreement. B. The Town is permitted, pursuant to Section 3-3-27 of the Town Code, to make purchases under the Mohave Contract, at its discretion and with the agreement of the awarded Contractor,and the Mohave Contract permits its cooperative use by other public entities,including the Town. C. The Town and the Contractor desire to enter into this Agreement for the purpose of (i) acknowledging their cooperative contractual relationship under the Mohave Contract and this Agreement, (ii) establishing the terms and conditions by which the Contractor may provide labor, equipment, and materials necessary to provide interior/exterior painting and related services (the "Materials and Services") and (iii) setting the maximum aggregate amount to be expended pursuant to this Agreement related to the Materials and Services. AGREEMENT NOW, THEREFORE, in consideration of the foregoing introduction and recitals, which are incorporated herein by reference, the following mutual covenants and conditions, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Town and the Contractor hereby agree as follows: 1. Term of Agreement. This Agreement shall be effective as of the date first set forth above and shall remain in full force and effect until April 3, 2020, or if the Mohave Contract is extended,until February 17,2021 (the"Initial Term"),unless terminated as otherwise provided in this Agreement or the Mohave Contract. After the expiration of the Initial Term, this Agreement may be renewed for up to one successive one-year term(the"Renewal Term") if: (i) it is deemed in the best interests of the Town, subject to availability and appropriation of funds for renewal in each subsequent year, (ii) the term of the Mohave Contract has not expired or has been extended, 1 (iii) at least 30 days prior to the end of the then-current term of this Agreement, the Contractor requests, in writing, to extend this Agreement for an additional one-year term and (iv) the Town approves the additional one-year term in writing(including any price adjustments approved as part of the Mohave Contract), as evidenced by the Town Manager's signature thereon,which approval may be withheld by the Town for any reason. The Contractor's failure to seek a renewal of this Agreement shall cause this Agreement to terminate at the end of the then-current term of this Agreement;provided,however, that the Town may, at its discretion and with the agreement of the Contractor, elect to waive this requirement and renew this Agreement. The Initial Term and any Renewal Term(s) are collectively referred to herein as the "Term." Upon renewal, the terms and conditions of this Agreement shall remain in full force and effect. 2. Scope of Work. Contractor shall provide to the Town the Services under the terms and conditions of the Mohave Contract and according to the specifications set forth in the Contractor's Proposal attached hereto as Exhibit B and incorporated herein by reference. 2.1 Inspection; Acceptance. All Materials and Services are subject to final inspection and acceptance by the Town. Materials failing to conform to the requirements of this Agreement and/or the Mohave Contract will be held at Contractor's risk and may be returned to the Contractor. If so returned, all costs are the responsibility of the Contractor. Upon discovery of non- conforming Materials or Services, the Town may elect to do any or all of the following by written notice to the Contractor: (i) waive the non-conformance; (ii) stop the work immediately; or (iii) bring Materials or Services into compliance and withhold the cost of same from any payments due to the Contractor. 2.2 Cancellation. The Town reserves the right to cancel any work order within a reasonable time after issuance. Should a work order be canceled, the Town agrees to reimburse the Contractor, but only for actual and documentable costs incurred by the Contractor due to and after issuance of the work order. The Town will not reimburse the Contractor for any costs incurred after receipt of the Town notice of cancellation, or for lost profits, shipment of product prior to issuance of a work order or for anything not expressly permitted pursuant to this Agreement. 3. Compensation.The Town shall pay Contractor an amount not to exceed$20,887.08 for the Materials and Services at the rates set forth in the Mohave Contract and as more particularly set forth in Exhibit B. 4. Payments. The Town shall pay the Contractor monthly,based upon acceptance and delivery of Materials and/or Services performed and completed to date, and upon submission and approval of invoices. Each invoice shall (i) contain a reference to this Agreement and the Mohave Contract and (ii) document and itemize all work completed to date. The invoice statement shall include a record of materials delivered, time expended, and work performed in sufficient detail to justify payment. Additionally, invoices submitted without referencing this Agreement and the Mohave Contract will be subject to rejection and may be returned. 5. Records and Audit Rights. To ensure that the Contractor and its subcontractors are complying with the warranty under Section 6 below, Contractor's and its subcontractors' books, records, correspondence, accounting procedures and practices, and any other supporting evidence relating to this Agreement, including the papers of any Contractor and its subcontractors' 2 relating to this Agreement, including the papers of any Contractor and its subcontractors' employees who perform any work or services pursuant to this Agreement (all of the foregoing hereinafter referred to as "Records"), shall be open to inspection and subject to audit and/or reproduction during normal working hours by the Town, to the extent necessary to adequately permit evaluation of the Contractor's and its subcontractors' compliance with the Arizona employer sanctions laws referenced in Section 6 below. To the extent necessary for the Town to audit Records as set forth in this Section,Contractor and its subcontractors hereby waive any rights to keep such Records confidential. For the purpose of evaluating or verifying such actual or claimed costs or units expended, the Town shall have access to said Records, even if located at its subcontractors' facilities, from the effective date of this Agreement for the duration of the work and until three years after the date of final payment by the Town to Contractor pursuant to this Agreement. Contractor and its subcontractors shall provide the Town with adequate and appropriate workspace so that the Town can conduct audits in compliance with the provisions of this Section. The Town shall give Contractor or its subcontractors reasonable advance notice of intended audits. Contractor shall require its subcontractors to comply with the provisions of this Section by insertion of the requirements hereof in any subcontract pursuant to this Agreement. 6. E-verify Requirements. To the extent applicable under ARIz. REV. STAT. § 41- 4401,the Contractor and its subcontractors warrant compliance with all federal immigration laws and regulations that relate to their employees and their compliance with the E-verify requirements under ARIZ. REV. STAT. § 23-214(A). Contractor's or its subcontractors' failure to comply with such warranty shall be deemed a material breach of this Agreement and may result in the termination of this Agreement by the Town. 7. Israel. Contractor certifies that it is not currently engaged in and agrees for the duration of this Agreement that it will not engage in a"boycott," as that term is defined in ARIz. REV. STAT. § 35-393, of Israel. 8. Conflict of Interest. This Agreement may be canceled by the Town pursuant to ARIZ.REV.STAT. § 38-511. 9. Applicable Law;Venue.This Agreement shall be governed by the laws of the State of Arizona and a suit pertaining to this Agreement may be brought only in courts in Maricopa County,Arizona. 10. Agreement Subject to Appropriation. The Town is obligated only to pay its obligations set forth in this Agreement as may lawfully be made from funds appropriated and budgeted for that purpose during the Town's then current fiscal year. The Town's obligations under this Agreement are current expenses subject to the "budget law" and the unfettered legislative discretion of the Town concerning budgeted purposes and appropriation of funds. Should the Town elect not to appropriate and budget funds to pay its Agreement obligations,this Agreement shall be deemed terminated at the end of the then-current fiscal year term for which such funds were appropriated and budgeted for such purpose and the Town shall be relieved of any subsequent obligation under this Agreement.The parties agree that the Town has no obligation or duty of good faith to budget or appropriate the payment of the Town's obligations set forth in this Agreement in any budget in any fiscal year other than the fiscal year in which this Agreement is executed and delivered. The Town shall be the sole judge and authority in determining the availability of funds for its obligations under this Agreement. The Town shall keep Contractor 3 informed as to the availability of funds for this Agreement. The obligation of the Town to make any payment pursuant to this Agreement is not a general obligation or indebtedness of the Town. Contractor hereby waives any and all rights to bring any claim against the Town from or relating in any way to the Town's termination of this Agreement pursuant to this section. 11. Conflicting Terms. In the event of any inconsistency, conflict or ambiguity among the terms of this Agreement,the Mohave Contract,the Proposal, and invoices,the documents shall govern in the order listed herein. Notwithstanding the foregoing, and in conformity with Section 2 above, unauthorized exceptions, conditions, limitations or provisions in conflict with the terms of this Agreement or the Mohave Contract(collectively, the"Unauthorized Conditions"), other than the Town's project-specific requirements, are expressly declared void and shall be of no force and effect. Acceptance by the Town of any work order or invoice containing any such Unauthorized Conditions or failure to demand full compliance with the terms and conditions set forth in this Agreement or under the Mohave Contract shall not alter such terms and conditions or relieve Contractor from, nor be construed or deemed a waiver of, its requirements and obligations in the performance of this Agreement. 12. Rights and Privileges.To the extent provided under the Mohave Contract,the Town shall be afforded all of the rights and privileges afforded to Mohave and shall be "Mohave" (as defined in the Mohave Contract) for the purposes of the portions of the Mohave Contract that are incorporated herein by reference. 13. Indemnification., Insurance. In addition to and in no way limiting the provisions set forth in Section 12 above, the Town shall be afforded all of the insurance coverage and indemnifications afforded to Mohave to the extent provided under the Mohave Contract, and such insurance coverage and indemnifications shall inure and apply with equal effect to the Town under this Agreement including, but not limited to, the Contractor's obligation to provide the indemnification and insurance. In any event, the Contractor shall indemnify, defend and hold harmless the Town and each council member, officer, employee or agent thereof(the Town and any such person being herein called an "Indemnified Party"), for, from and against any and all losses, claims, damages, liabilities, costs and expenses (including, but not limited to, reasonable attorneys' fees,court costs and the costs of appellate proceedings)to which any such Indemnified Party may become subject, under any theory of liability whatsoever ("Claims"), insofar as such Claims (or actions in respect thereof) relate to, arise out of, or are caused by or based upon the negligent acts, intentional misconduct, errors,mistakes or omissions, in connection with the work or services of the Contractor, its officers, employees, agents, or any tier of subcontractor in the performance of this Agreement. 14. Notices and Requests. Any notice or other communication required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given if (i) delivered to the party at the address set forth below, (ii) deposited in the U.S. Mail,registered or certified, return receipt requested, to the address set forth below or (iii) given to a recognized and reputable overnight delivery service,to the address set forth below: If to the Town: Town of Fountain Hills 16705 E. Avenue of the Fountains Fountain Hills, Arizona 85268 Attn: Grady E. Miller, Town Manager 4 With copy to: Pierce Coleman PLLC 4711 E. Falcon Dr., Ste. 111 Mesa, Arizona 85215 Attn: Aaron D. Arnson, Town Attorney If to Contractor: Riddle Painting & Coatings Company 5922 North Black Canyon Hwy. Phoenix, Arizona 85017 Attn: K.C. Totlis or at such other address, and to the attention of such other person or officer, as any party may designate in writing by notice duly given pursuant to this subsection. Notices shall be deemed received: (i) when delivered to the party, (ii) three business days after being placed in the U.S. Mail, properly addressed, with sufficient postage or (iii) the following business day after being given to a recognized overnight delivery service, with the person giving the notice paying all required charges and instructing the delivery service to deliver on the following business day. If a copy of a notice is also given to a party's counsel or other recipient, the provisions above governing the date on which a notice is deemed to have been received by a party shall mean and refer to the date on which the party, and not its counsel or other recipient to which a copy of the notice may be sent, is deemed to have received the notice. [SIGNATURES APPEAR ON FOLLOWING PAGES] 5 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year first set forth above. "Town" TOWN OF FOUNTAIN HILLS, an Arizona Municipal Corporation II" CL- .V.AAA--...._ Grady E. filler, own Manager ATTEST: ,,,,_--Tri_. 2A4.,,,,,, fE za'be i �ke,Town Cler APPROVED AS TO FORM: aron D. Arnson, Town Attorney (ACKNOWLEDGEMENT) STATE OF ARIZONA ) ) ss. COUNTY OF MARICOPA ) On ( ,zc)„ 3 ,2020,before me personally appeared Grady E.Miller,the Town Manager of the TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation, whose identity was proven to me on the basis of satisfactory evidence to be the person who he claims to be, and acknowledged that he signed the above document, on behalf of the Town of Fountain Hills. A�I w MAR1COPA COUNT( Commission it 689316 Notary Public `) "•• EOM 3() 3 q"Cni •EitOAVADAVI'011 (Affix notary seal here) [SIGNATURES CONTINUE ON FOLLOWING PAGE] 6 "Contractor" RIDDLE PAINTING & COATINGS COMPANY, an Arizona co io By: Name: Ep1/J e Sem Its: Pt0Jed- Ir'7anGy. (ACKNOWLEDGEMENT) STATE OF` f ) ) ss. COUNTY OF I� LY , 2020, before me personally appeared - (fcIC"A.,_,..the C A --\--C�"' of RIDDLE PAINTING & COATINGS COMPANY, an Arizona corporation, whose identity was proven to me on the basis of satisfactory evidence to be the person who he or she claims to be, and acknowledged that he or she signed the above document, on behalf of the corporation. ►r,, PATRICIA L. SMIDT 1�� , Notary Pubic, State of Arizona C-'17V1P-ACA--LCCIA-kdL Maricopa County v My Commission Expires Notary Public " sy March 18,2021 (Affix notary seal here) 7 EXHIBIT A TO COOPERATIVE PURCHASING AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND RIDDLE PAINTING & COATINGS COMPANY [Mohave Contract] See following pages. OHAVE ARIZONA COOPERATIVE PURCHASING 15E-RIDDLE-0403 Table of Contents Riddle Painting and Coatings Co.Response to IFB 15E-0324 Tab 1A—Signed Offer and Acceptance Form See document 6. 15ERIDDLE0403 Award, Extensions and Amendments. Tab 1B—Amendments No Amendment were issued for this IFB. Tab 1C—General Terms & Conditions and Standard Terms & Conditions for Construction 3 Tab 1D—Special Terms and Conditions 25 Tab 1E—Scope of Work/Services 34 Tab 1F—Bid Bond/Alternate Bid Security and Bonding Capacity 42 Tab 2A—Method of Approach and Qualifications and Experience 46 Tab 2B—Certificate of Insurance Please call Mohave for information. Tab 2C— Financial Information All financial information is kept confidiential and has been removed. Tab 3A— Price Proposals See document 6. 15ERIDDLE0403 Pricing Summary. Tab 3B—Mobilization,Travel Charges and Pricing Methodology 69 Tab 3C—Additional Pricing Information 94 Tab 4A— Primary Contract Documents, Support and Maintenance Information 95 Tab 4B—Sample Supplemental or End-User Agreement(s) 98 Tab 5—Additional Information Please call Mohave for information. Click section title to be taken directly to that section. 3/31/14 EH Mohave Educational Services Cooperative, Inc. 625 E. Beale St. • Kingman • AZ • 86431 • 928-753-6945 • www.mesc.org RIDDLE 1 Painting & Coatings IFB 15E-0324 There are no addendums to this proposal. IFB 15E-0324 Mohave - Serving Arizona Since 1971 mom.. General Terms and Conditions 1. CANCELLATION 1.1.Cancellation for bankruptcy or acquisition: Mohave reserves the right to cancel, or suspend the use of, any contract if contract vendor files for bankruptcy protection, or is acquired by an independent third party. 1.2.Cancellation for conflict of interest: Mohave may cancel this contract pursuant to ARS § 38- 511 for conflict of interest. Conflict of interest occurs if any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of Mohave, is or becomes at any time while the contract or an extension of the contract is in effect, an employee of, or a consultant to, any other party to the contract, with respect to the subject matter of the contract. Members shall incur no penalty or further obligation if the contract is cancelled for conflict of interest. A written notice of cancellation shall be sent to the contract vendor and the effective date of cancellation shall be the date specified within the written notice of cancellation. 1.3.Cancellation for convenience: Mohave reserves the right to immediately cancel the contract without penalty or recourse, in whole or in part, when Mohave determines that action to be in the best interests of its members. Contract vendor shall be entitled to receive just and equitable compensation in accordance with applicable contract pricing for authorized work in progress, authorized work completed and materials accepted before the effective date of the cancellation. 1.4.Cancellation for non-performance or contract vendor deficiency: Mohave may terminate any contract if members have not used the contract, or if purchase volume is determined to be "low volume in any 12-month period. Mohave reserves the right to cancel the whole or any part of this contract due to failure by contract vendor to carry out any obligation, term or condition of the contract. Mohave may issue a written deficiency notice to contract vendor for acting or failing to act in any of the following: • Failing to comply with the accepted terms and conditions of the contract; • Providing material that does not meet the specifications of the contract; • Providing work and/or material that was not awarded under the contract; • Failing to adequately perform the services set forth in the scope of work/services and specifications; • Failing to complete required work or furnish required materials within a reasonable amount of time; • Failing to make progress in performance of the contract and/or giving Mohave reason to believe that contract vendor will not or cannot perform the requirements of the contract • Failing to provide required performance bonds; • Performing work or providing services under the contract prior to receiving a Mohave reviewed member purchase order for such work. Upon receipt of a written deficiency notice, contract vendor shall have ten (10)days to provide a satisfactory response to Mohave to adequately address all issues of concern. Failure to adequately address all issues of concern may result in contract cancellation. Upon cancellation under this clause, all goods, materials and work paid for by the member, along with documents, data and reports prepared by contract vendor under the contract shall become the property of the member. 1.5.Cancellation for replacement: Mohave reserves the right to cancel a contract awarded under this solicitation and replace it with a newer contract awarded to the same contract vendor for similar goods and services. Mohave may, at its option, either replace a contract resulting from this solicitation or delay a new award until the existing contract expires. The decision to replace the contract rests solely with Mohave. IFB 15E-0324 Mohave- Serving Arizona Since 1971 1.6.Contract vendor cancellation: Contract vendor may cancel this contract at any time upon thirty (30) days prior written notice to Mohave or at time of annual contract renewal. Termination shall have no effect on projects in progress at the time the notice of cancellation is received by Mohave. 1.7.Continuation of performance: Contract vendor shall continue to perform in accordance with the requirements of the contract, up to the date of cancellation and as directed in the cancellation notice. 1.8. Gratuities: Mohave shall cancel this contract if it is found that gratuities in the form of entertainment, gifts or otherwise, were offered or given by contract vendor or any agent or representative of contract vendor, to any employee of Mohave or member with a view toward securing a contract or with respect to the performance of this contract. Paying the expenses of normal business meals shall be in accordance with each member's policy regarding gratuities. Samples of software, equipment or hardware provided to Mohave for demonstration or evaluation are not considered gratuities. 2. CERTIFICATION By signing the Offer and Acceptance Form (page 53 of the IFB), bidder certifies the following: • Bidder has examined and understands the terms, conditions, scope of work/services and specifications and other documents in this solicitation. • The submission of the bid did not involve collusion or other anticompetitive practices. Neither signatory nor any person on his behalf has connived or colluded to produce a deceptive show of competition in the matter of the bidding or award of a contract under this solicitation. • Bidder has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted offer. • Neither bidder, nor any officer, director, partner, member or associate of bidder, nor any of its employees directly involved in obtaining contracts with the State of Arizona, Mohave Educational Services Cooperative, Inc., or any subdivision of the state has been convicted of false pretenses, attempted false pretenses, or conspiracy to commit false pretenses, bribery, attempted bribery or conspiracy to bribe under the laws of any state or federal government for acts or omissions after January 1, 1985. • Bidder agrees to comply fully with any and all provisions of ARS Title 32, Chapter 10 (Registrar of Contractors) that may regulate bidder's business. • Bidder shall not discriminate against any employee, or applicant for employment, in violation of federal and state laws (see Federal Executive Order 11246; and ARS Title 41, Chapter 9, Article 4). • Bidder is not currently suspended, debarred or otherwise precluded from participating in any public procurement activity with any federal, state or local government entity. • If awarded a contract, bidder agrees to promote, offer and sell under Mohave contract only those materials and/or services awarded to contract vendor by Mohave. • If awarded a contract, bidder shall provide the equipment, commodities, and/or services to members of Mohave in accordance with the terms, conditions, scope of work/services, specifications, and other documents of this Invitation For Bid. • If awarded a contract, bidder agrees that all staff and other individuals eligible to receive services shall have equal access to the services regardless of race, religion, color, sex, disability, age or national origin (including language minority individuals). • Bidder and all proposed subcontractors comply and shall remain in compliance with the Federal Immigration and Nationality Act (FINA), all other federal immigration laws and regulations, ARS § 41-4401, and ARS § 23-214, which requires compliance with federal immigration laws by Arizona employers, Arizona contractors and Arizona subcontractors in accordance with the E-Verify employee eligibility verification program. IFB 15E-0324 Mohave - Serving Arizona Since 1971 3. CONFIRMATION If an apparent mistake in a bid, relevant to the award determination is discovered after opening and before award, Mohave shall contact the bidder for written confirmation of the bid. If bidder fails to act, the bidder shall be considered non-responsive. Mohave may contact a bidder to confirm our understanding of the bid. Such contact shall be prior to award. Mohave shall obtain written confirmation from the bidder and shall retain the confirmation in the procurement file. 4. CONFIDENTIAL INFORMATION 4.1.Confidential information request: If bidder believes that its bid contains confidential trade secrets or other proprietary data not to be disclosed, a statement advising Mohave of this fact shall accompany the bid, and the information shall be so identified wherever it appears. Mohave shall review the statement and provide their determination in writing whether the information shall be withheld. If Mohave determines to disclose the information, Mohave shall inform bidder in writing of such determination. Requests to deem the entire bid as confidential will not be considered. 4.2. Pricing: Mohave will not consider pricing to be confidential or proprietary. 4.3. Public record: All bids submitted in response to this solicitation shall become the property of Mohave. They will become a matter of public record available for review, subsequent to award notification. 5. COOPERATIVE PURCHASING 5.1.Cooperative purchasing: This contract is based on the need for Mohave to provide the economic benefits of volume purchasing and reduction in administrative costs through cooperative purchasing to members. Any contract that prohibits sales from being made to specific types of members (for example, state agencies or local government units) may not be considered. Sales without restriction to any members are preferred. 5.2.Cooperative purchasing agreements: Cooperative Purchasing Agreements between Mohave and its members have been established under Arizona procurement rules and code for use of contracts. 5.3. Most favored customer: Bidder agrees all prices, terms, warranties, and benefits granted by bidder to members through this contract are comparable to or better than the equivalent terms offered by bidder to any present customer meeting the same qualifications or requirements. Nothing in this solicitation is intended to establish a most favored customer relationship between Mohave and contract vendor. Contract vendor may respond to any solicitation without regard to this contract. If contract vendor offers lower prices to any of its other customers, it may lower its prices to Mohave at the same time by written notice. 6. ESTIMATED QUANTITIES Mohave anticipates considerable activity resulting from this solicitation. An estimate of purchases is provided in the Scope of Work/Services (page 5) of the requested materials or services. However, no commitment of any kind is made concerning quantities to be acquired. Mohave does not guarantee usage. Usage depends on the actual needs of members and marketing by contract vendor. 7. EVALUATION and AWARD 7.1. Basis of award: Award(s) will be made to the responsive and responsible bidder(s) whose bid(s) is (are) determined in writing to be the low responsive and responsible bid or bids. Mohave reserves the right to use model projects/market baskets to determine the low ranking of bids. It is Mohave's intent to award a complete line of products, when possible and advantageous. r. IFB 15E-0324 Mohave- Serving Arizona Since 1971 7.2. Deviations and exceptions to requirements: All requested exceptions/deviations must be clearly explained. Unacceptable exceptions/deviations shall remove your bid from consideration for award. Mohave shall be the sole judge on the acceptance of exceptions and Mohave's decision shall be final. 7.3. Formation of contract: A response to this solicitation is an offer to contract with Mohave based upon the terms, conditions, scope of work/services, and specifications contained in this request. A bid does not become a contract unless and until Mohave accepts it. A contract is formed when a Mohave administrator signs the award document. 7.4. Multiple award: To assure that our contracts meet the requirements of all members, Mohave may award multiple contracts. Bidder should consider this fact in preparing their response. The decision to award multiple contracts, award a single contract, or make no award rests solely with Mohave. A multiple award shall be made only if the procurement officer determines in writing that a multiple award is necessary and is advantageous to Mohave members. A multiple award shall be limited to the least number of contracts necessary to meet the requirements of the using agencies. Mohave shall make the sole determination of the least number of contracts required to meet the need. Mohave's basis for determining whether to award multiple contracts shall be based upon considerations for the large number of members, diverse types of members, location of members throughout Arizona and members' past usage of similar contracts. Criteria for selecting vendors for multiple contracts shall be based upon considerations for members'experience with existing products and systems, brand continuity for parts replacement and future expansion, contract vendor's ability to provide for our large, diverse membership, bonding capacity, geographic area(s) served, Mohave's past experience with contracts for similar product/services, and/or other relevant criteria. 7.5. Non-exclusive contract: Any contract resulting from this solicitation shall be awarded with the understanding and agreement that it is for the sole convenience of Mohave's members. Mohave and its members reserve the right to obtain like goods and services from other sources. 7.6. Past performance information: Past Performance Information (PPI) is relevant information regarding a contract vendor's actions under previously awarded contracts to public agencies. It includes contract vendor's record of performance under such contracts including, but not limited to: conformance to the terms, conditions, specifications and scope of work/services of the contracts, responsiveness to, and correction of, contract claims and controversies, and satisfaction of the contracting entities. PPI shall be a factor in evaluation and award. 7.7. Responsible bidder: A responsible bidder is a firm or person with the capability to perform the contract requirements and the integrity and reliability, which will assure good faith performance. Mohave must determine a bidder to be responsible before awarding a contract to bidder. 7.8. Responsive bids: A responsive bid reasonably and substantially conforms to all material requirements of the solicitation. Bids must be responsive to receive award consideration. Mohave reserves the right to waive minor informalities. 8. FEDERAL and STATE REQUIREMENTS 8.1.Affordable Care Act requirements: Contract vendor understands and agrees that it shall be solely responsible for compliance with the Patient Protection and Affordable Care Act, Public Law 111-148 and the Health Care Education Reconciliation Act, Public Law 111-152 (collectively the Affordable Care Act "ACA"). Contract vendor shall bear sole responsibility for providing health IFB 15E-0324 Mohave- Serving Arizona Since 1971 care benefits for its employees who provide services to the member as required by state or federal law. 8.2.Compliance with federal and state requirements: Contract vendor agrees, when working on any federally assisted projects with more than $2,000 in labor costs, to comply with the Contract Work Hours and Safety Standards Act, the Davis-Bacon Act, the Copeland "Anti- Kickback" Act, the Housing and Urban Development Act of 1968, the Equal Opportunity Employment requirements as amended by Executive Order. In such projects, contract vendor agrees to post wage rates at the work site and submit a copy of their payroll to the member for their files. In addition, to comply with the Copeland Act, contract vendor must submit weekly payroll records to the member. Contract vendor must keep records for three years and allow the federal grantor agency access to these records, upon demand. Contract vendor also agrees to comply with State of Arizona Executive Order 75-5, as amended by Executive Order 99-4. When working on any projects funded with federal grant monies, contract vendor agrees to comply with the administrative requirements for grants and cooperative agreements to state, local and federally recognized Indian tribal government contract provisions. The forms listed below are incorporated by reference into this solicitation and any resultant contract. • HUD-5369, Instructions to Bidders for Contracts, Public and Indian Housing Programs • HUD-5369-A, Representations, Certifications, and Other Statements of Bidders, Public and Indian Housing Programs • HUD-5369-B, Instructions to Offerors Non-Construction • HUD-5369-C, Certifications and Representations of Offerors Non-Construction Contract • HUD-5370, General Conditions of the Contract for Construction • HUD-5370-C1, General Conditions for Non-Construction Contracts Section 1 (With or Without Maintenance Work) • HUD-5370-C2, General Conditions for Non-Construction Contracts Section 1 (With Maintenance Work) For federally funded projects only, the requirements of an applicable form shall supersede conflicting requirements in this solicitation. The forms may be accessed via HUDClips (http://www.hud.gov). 8.3.Compliance with workforce requirements: Pursuant to ARS § 41-4401, contract vendor and subcontractor(s) warrant their compliance with all federal and state immigration laws and regulations that relate to their employees, and compliance with ARS § 23-214 subsection A, which states, "...every employer, after hiring an employee, shall verify the employment eligibility of the employee through the E-Verify program." [To register for E-Verify, go to: https://e- verify.uscis.gov/enroll/startpage.aspx.] Mohave reserves the right to cancel or suspend the use of any contract for violations of immigration laws and regulations. Mohave and its members reserve the right to inspect the papers of any contract vendor or subcontract employee who works under this contract to ensure compliance with the warranty above. 8.4.Contract vendor employee work eligibility: By entering into the contract, contract vendor warrants compliance with ARS § 41-4401, ARS § 23-214, the Federal Immigration and Nationality Act (FINA), and all other federal immigration laws and regulations. Mohave and/or Mohave members may request verification of compliance from any contract vendor or subcontractor performing work under this contract. Mohave and its members reserve the right to confirm compliance. Should Mohave or its members suspect or find that the contract vendor or any of its subcontractors are not in compliance, Mohave may pursue any and all remedies allowed by law, including, but not limited to suspension of work, termination of the contract for IFB 15E-0324 Mohave - Serving Arizona Since 1971 default, and suspension and/or debarment of the contract vendor. All costs necessary for compliance are the responsibility of the contract vendor. 8.5. Davis-Bacon wage decisions: For federally funded projects subject to the Davis-Bacon Act, the member shall specify the applicable Davis-Bacon wage decision, prior to the contract vendor providing a firm price quotation for the proposed project. The wage decision shall be identified by the WD Number, modification number, and date of the wage decision. Davis-Bacon wage decisions may be accessed via www.wdol.gov or by requesting a copy from the member. 8.6. Non-compliance: All federally assisted contracts to members that exceed $10,000 may be terminated by the federal grantee for noncompliance by contract vendor. In projects that are not federally funded, bidder must agree to meet any federal, state or local requirements, as necessary. In addition, if compliance with the federal regulations increases the contract costs beyond the agreed on costs in this solicitation, the additional costs may only apply to the portion of the work paid by the federal grantee. 8.7.Offshore performance of work prohibited: Due to security and identity protection concerns, direct services under this contract shall be performed within the borders of the United States. Any services that are described in the specifications or scope of work/services that directly serve the State of Arizona or its clients and may involve access to secure or sensitive data or personal client data or development or modification of software for the state shall be performed within the borders of the United States. Unless specifically stated otherwise in the specifications, this definition does not apply to indirect or 'overhead' services, redundant back-up services or services that are incidental to the performance of the contract. This provision applies to work performed by subcontractors at all tiers. 8.8.Terrorism country divestments: In accordance with ARS § 35-392, Mohave and its members are prohibited from purchasing from a company that is in violation of the Export Administration Act. By entering into the contract, contract vendor warrants compliance with the Export Administration Act. 9. FORCE MAJEURE Except for payments of sums due, neither party shall be liable to the other, nor be deemed in default under this contract, if and to the extent that such party's performance of this contract is prevented by reason of force majeure. The term "force majeure"means an occurrence that is beyond the control of the party affected and occurs without its fault or negligence, including, but not limited to the following: acts of God (e.g. fire, flood, snow, earthquakes, tornadoes, violent winds, hail storms); acts of the public enemy; war; riots; strikes; mobilization; labor disputes; civil disorders; lockouts; injunctions-intervention-acts, or failures or refusals to act by government authority; and other similar occurrences beyond the control of the party declaring force majeure, which such party is unable to prevent by exercising reasonable diligence. The force majeure shall be deemed to commence when the party declaring it notifies the other party of the existence of the force majeure, and shall be deemed to continue as long as the results or effects of the force majeure prevent the party from resuming performance in accordance with the contract. Force majeure shall not include late deliveries of equipment or materials caused by congestion at a manufacturer's plant or elsewhere, an oversold condition of the market, inefficiencies, or similar occurrences. If either party is delayed at any time by force majeure, the delayed party shall notify the other party in writing of such delay within forty-eight(48) hours. 10.INDEMNIFICATION 10.1.General indemnification: To the extent permitted by law, Mohave and its members shall be indemnified and held harmless by contract vendor for its vicarious liability as a result of entering into this contract. Each party to the contract is responsible for its own negligence. 10.2.Modification by member: Contract vendor shall have no obligation with respect to any patent and copyright infringement claim based upon member's modification of the equipment and/or software, or its operation or use with apparatus, data or programs not furnished by IFB 15E-0324 Mohave - Serving Arizona Since 1971 contract vendor. However, one member's action will not preclude contract vendor's obligation to others not having modified their equipment or software. 10.3.Patent and copyright indemnification: To the extent permitted by law, contract vendor shall indemnify and hold harmless Mohave and its members against any liability, including costs and expenses, for infringement of any patent, trademark or copyright arising out of contract performance or use by Mohave and its members of materials furnished or work performed under this contract. Mohave and its members shall reasonably notify contract vendor of any claim for which it may be liable under this paragraph. 11.LICENSES Contract vendor shall maintain in current status all federal, state and local licenses, bonds and permits required for the operation of the business conducted by contract vendor. Contract vendor shall remain fully informed of and in compliance with all ordinances and regulations pertaining to the lawful provision of services under the contract. Mohave reserves the right to stop work and/or cancel the contract of any contract vendor whose license(s)expire, lapse, are suspended or terminated. 12.OFFER ACCEPTANCE PERIOD/WITHDRAWAL 12.1.Late bids: Except as authorized by Arizona procurement rules and code, late bids shall not be considered. Bidder shall be responsible for all shipping costs when requesting the return of a late bid. 12.2.Withdrawal of bid: A bidder may withdraw a bid in writing at any time before bid opening if the withdrawal is received before the bid due date and time at the location designated in the invitation for bids for receipt of bids. After the opening time and date, bids may not be withdrawn, except as allowed by Arizona procurement rules and code. f`w' 13.ORDERING CYCLE 13.1.Acceptance of orders: This contract is for the sole use of Mohave and its members. All quotations provided to members must be based on prices in the contract and include the correct Mohave contract number. Contract vendor may only refuse a Mohave reviewed order under this contract after providing written documentation acceptable to Mohave describing the circumstances that warrant refusal. Improper documentation and/or frequent refusals may result in contract cancellation. Mohave may require the contract vendor to reject any purchase orders received from members based on this contract that may not comply with Mohave's rules, processes or standards. 13.2.Audit of contract activity: Mohave will audit some of the purchases made under this contract. The contract vendor agrees to provide all documentation necessary for Mohave to audit purchases made under contract, including invoices, credits and statements issued to members, in a timely fashion. 13.3.Contract vendor contacts: Contract vendor agrees to assign only one contact person for each of the following: accounting, audit, contract administration, escalation, main member contact, open order/status report, and reconciliation. These contacts may be the same person, with the exception of the escalation contact. The name(s) of the contact persons will be provided to Mohave. 13.4.Open order and status reports: Mohave will send contract vendor open order and status reports on a periodic basis. Contract vendor agrees to reply to information requests in a timely fashion. 13.5.Orders in process: Member purchase orders dated on or before the contract cancellation and/or expiration date, will be processed and are considered valid until order fulfillment, or cancellation by the member. Any such orders must be in the possession of Mohave within a r i reasonable amount of time. IFB 15E-0324 Mohave- Serving Arizona Since 1971 P 13.6.Purchase verification: It is the member's independent responsibility to verify that quotations and purchase orders comply with the terms of the award of a contract or procurement. 13.7.Quotations: Quotations with no end date are considered invalid after sixty (60) days from the issue date. 14.OVERVIEW 14.1.Advertising: Bidder shall not advertise or publish information concerning this solicitation prior to an award being announced by Mohave. After award, contract vendor(s) may advertise the availability of products and services to members. Any promotional marketing materials using the Mohave logo must be approved by a Mohave Contract Specialist in advance. 14.2.Modification of contract: An awarded contract may be amended for a variety of reasons. Contract modifications will be issued as deemed necessary by Mohave to address contractual issues that may arise. 14.3.Applicable law: Contract shall be governed by the laws of the State of Arizona, and suits pertaining to the contract may be brought only in courts in the State of Arizona. 14.4.Application of law: The Arizona Procurement Code, the Arizona State Board of Education School District Procurement Rules, and the Uniform Commercial Code (UCC) as adopted by the State of Arizona, are part of this document as if fully set forth herein. Any provision or clause required by law, rule or regulation to be included in the contract will be read and enforced as if in the contract, whether or not physically included. If any such provision is not included, or is not correctly included, contract will be amended in writing to make such inclusion or correction upon application from either party to contract. 14.5.Arbitration: After exhausting applicable administrative review, the parties to this contract may agree to resolve disputes arising out of or relating to this contract through arbitration, to the extent allowed by law. 14.6.Assignment: Contract vendor shall assign no right or interest in this contract without prior written permission from Mohave. No delegation of any duty of contract vendor shall be made without prior written permission from Mohave. Mohave shall not unreasonably withhold approval and shall notify contract vendor of its decision within fifteen (15) days of receipt of written notice from contract vendor. 14.7.Audit rights: In accordance with applicable Arizona law, contract vendor's and subcontractor's books and records related to this contract may be audited at a reasonable time and place, for five years after completion of the contract. 14.8.Availability of funds: Member fund availability is unknown to Mohave at the time this solicitation was issued. Use of any contract awarded by Mohave will be conditioned upon the availability of member funds. 14.9.Bid opening: Bids shall be opened immediately following the bid due date and time. Sample pricing will be publicly read and recorded in the presence of witnesses. All other information in the bids shall remain confidential until after award of contracts, with the exception of review by Mohave staff and selected evaluators. 14.10. Brand names: The names of major businesses and their products that appear without the trademark or service mark remain the property of their respective owners. 14.11. Captions, headings and illustrations: The captions, illustrations, headings, and subheadings in this solicitation are for convenience and ease of perusal only, and in no way define, limit or describe the scope or intent of the request. IFB 15E-0324 Mohave- Serving Arizona Since 1971 14.12. Contract claims or controversies: The requirements of the Arizona procurement rules and code shall govern any contract awarded as a result of this solicitation, as well as any contract claims or controversies associated with it. Formal contract claims and controversies between a member and contract vendor shall be resolved in accordance with R7-2-1155 through R7-2-1159, or ARS, Title 41, Chapter 23, Article 9, as applicable. The member's authorized representative shall serve as the district representative for resolution of such claims and controversies. ARS, Title 41, Chapter 23, Article 9 and the rules promulgated under it, or R7-2-1155 through R7-2-1159, as applicable, provide the exclusive procedure for asserting a cause against the member under the contract. 14.13. Contract placed on hold: Mohave shall have the ability to place a contract on hold, if it is deemed necessary to address ongoing problems with an awarded contract. Details of the decision to place the contract on hold shall be provided in a written deficiency notice. A reasonable amount of time shall be provided to contract vendor to address issues in the written deficiency notice. 14.14. Definition of time: Periods of time, stated as a number of days, shall be in calendar days, not business days. 14.15. Eligible agencies: Any contract awarded from this solicitation shall be available to all Mohave members. Member is defined as a local or public procurement unit, or a governmental public entity that is a political subdivision for purposes of federal income tax, or a nonprofit educational or public health institution that is a political subdivision for purposes of federal income tax or meets the requirements of Section 115 of the Internal Revenue Code. Mohave has over 430 members including public school districts, community colleges, city and county governments and political subdivisions throughout Arizona. A list of members may be found on Mohave's website, www.mesc.org. Actual use of any contract will be at the sole discretion of Mohave's members. 14.16. Novation: If contract vendor sells or transfers all assets or the entire portion of the assets used to perform this contract, a successor in interest must guarantee to perform all obligations under this contract. Mohave reserves the right to accept or reject any new party. A simple change of name agreement will not change the contractual obligations of contract vendor. 14.17. Order of precedence: In the event of a conflict in the provisions of the contract as accepted by Mohave, the following order of precedence shall prevail: 1. Special terms and conditions 2. General terms and conditions 3. Scope of work/services and specifications 4. Attachments and exhibits 5. Documents referenced or included in the solicitation 14.18. Pricing extension errors: In case of error in extension of prices in the bid, unit prices shall govern. 14.19. Relationship of the parties: Vendors receiving contracts under this solicitation are independent contractors. Any party to the contract shall not be deemed to be the employee of another party to the contract. 14.20. Removal from prospective bidders list: Any bidder submitting a perfunctory bid with no serious intent of being accepted may be removed from Mohave's prospective bidders list. Any vendor not responding to two (2) consecutive Invitations for Bid for similar procurements may IFB 15E-0324 Mohave - Serving Arizona Since 1971 be removed from the prospective bidders list for those items or services. A"no bid" response or request to remain on the list is sufficient to keep a vendor on the prospective bidders list. 14.21. Severability: The provisions of this contract are severable to the extent that any provision or application held to be invalid shall not affect any other provision or application of the contract which may remain in effect without the invalid provision or application. 14.22. Successful performance: The sections of solicitation defining the scope of services, requirements, qualifications, etc., are not to be construed as a complete listing that exempts successful bidder from reasonable services required to ensure successful performance under the contract. 15.PAYMENT 15.1.Billing: All invoices shall list the applicable member purchase order number and Mohave contract number. Contract vendor will invoice members directly. All transactions are payable in U.S. currency only. 15.2.Contacting member about payment: Contract vendor may contact member directly for payment for a product or service delivered to the member under the contract. Such contact shall be professional and courteous. 15.3.Contract vendor invoice: Contract vendor shall invoice member after delivery of goods and/or services. Goods and services shall be invoiced at applicable contract prices, which include Mohave's 1% administration fee. Invoice must include member purchase order number and Mohave contract number. Mohave's administration fee is included in the invoice amount paid by the member. Contract vendor shall remit administration fee to Mohave monthly. Administration fee shall be calculated at .0099 of the subtotal amount. The Mohave administration fee shall not be calculated on ancillary charges (e.g. performance bonds, shipping, transaction privilege tax, transportation charges, mileage, lodging, meals and incidental expenses (M&IE), permits, etc.). 15.4.Contract vendor payment: Member shall issue payment to contract vendor after receipt of invoice. 15.5.Correct billing: Contract products/services may not be invoiced greater than the purchase order. If incorrect invoices are discovered, contract vendor must correct invoices resulting in excess charges, no matter the cause of the error. Any excess payment must be returned to member within the time allowed by law, in the form of a check or credit memo, as determined by the member. If a member is invoiced at less than contract prices, contract vendor will invoice the member for the difference unless Mohave approves the undercharge. If contract pricing in effect on the contract has gone down between the time of the order and the invoice date, contract vendor may invoice at the current contract price. 15.6.Credit hold: Contract vendor agrees to advise Mohave's Procurement Manager of a member(s) being placed on credit hold, within five (5) days of the action. 15.7.Payment time: Payment terms are net thirty (30) days from receipt of contract vendor's invoice. 15.8.Progress payments: Members may make progress payments under the following conditions: 1) Member and contract vendor agree to the terms of the progress payments prior to issuing a purchase order; 2) the purchase order describes the amounts/percentages to be paid and the dates/frequency of payment; 3) member accepts responsibility for verifying the validity of each payment application; 4) payments are made only after goods and/or services are verified; and 5)any such payments be made in full compliance with member's local governing entity rules and any and all other applicable state rules and regulations. IFB 15E-0324 Mohave - Serving Arizona Since 1971 15.9.Quick pay discounts: Quick pay discounts may be offered to members, provided they have received the materials or services, and that such discounts are available equally to all members. Mohave must approve such discounts in writing and before they are offered to members. 15.10. Reporting and payment of administration fees to Mohave: The contract vendor agrees to provide a Reconciliation Report detailing activity under the contract, and payment for Mohave administration fees for invoices paid in the previous month. Items in the report must include member names, PO numbers, amounts, administration fees, invoice numbers, invoice dates and credit/return information for all invoices paid in the prior month. Payment and report are due as per a schedule agreed upon by Mohave and contract vendor. The initial due date shall be the 10th, 15U,, 20th, 25th or 30th of the following month and will be specified in an award notification letter. If no invoices were paid under the contract in the previous month, the contract vendor will provide notice of no activity. A sample reconciliation report will be made available upon award of contract. Make Mohave administration fees payable to Mohave Educational Services Coop., Inc. Payments shall be mailed to: 625 E. Beale St. Kingman, AZ 86401 16.PREPARATION OF BID and BID FORMAT 16.1.Modification of bid: A bidder may modify a bid in writing at any time before bid opening if the modification is received before the bid due date and time at the location designated in the invitation for bids for receipt of bids. 16.2.Bid forms: The forms and format contained in the solicitation shall be used. Bidders may reproduce the forms and retype the information, but all of the required information must be presented in the tab order requested. Electronic or faxed bids shall not be considered. 16.3.Bidder responsibility: Bidder shall examine the entire solicitation, seek clarification of any item or requirement that may not be clear, and check all responses for accuracy before submitting bid. Failure to examine any requirements shall be at bidder's risk. Negligence in preparing a bid confers no right of withdrawal after due date and time. 16.4.Cost of bid preparation: Mohave will not reimburse the cost of developing, presenting, or providing any response to this solicitation. 17.PRODUCT LINES 17.1.Current products: Bids shall be for materials and equipment in current production and marketed to the general public and education/government agencies at the time the bid is submitted. 17.2.Discontinued products: If a product or model is discontinued by the manufacturer, contract vendor may substitute a new product or model if the replacement product meets or exceeds the specifications and performance of the discontinued model and if the discount is the same or greater than the discontinued model. New products shall be submitted for approval following the process detailed in the Special Terms and Conditions (see Pricing, New catalogs/pricelists), prior to being offered to members. 17.3.New products/services: New products and/or services that meet the scope of work/services may be added to the contract. Contract vendor may replace or add product lines to an existing contract if the line is replacing or supplementing products on contract, is equal or superior to the original products offered, is discounted in a similar or to a greater degree, and if the products meet the requirements of the solicitation. No products and/or services may be added to avoid competitive procurement requirements. Mohave may require additions to be submitted with documentation from members demonstrating an interest in, or a potential requirement for, the new product or service. New products/services must be submitted and approved by Mohave, to". prior to being offered to member. Mohave may reject any additions without cause. IFB 15E-0324 Mohave- Serving Arizona Since 1971 17.4.Options: Optional equipment for products under contract may be added to the contract at the time they become available under the following conditions: 1) the option is priced at a discount similar to other options; 2) the option is an enhancement to the unit that improves performance or reliability. 17.5.Product line: Bidders with a published catalog may submit the entire catalog. Mohave reserves the right to select products within the catalog for award without having to award all contents. Mohave may reject any addition of equipment options without cause. 18.PROTESTS Protests shall be filed with Julia E. Tribbett, the Executive Director of Mohave (the District Representative), and shall be resolved in accordance with Arizona Procurement rules and code, ARS, Title 41, Chapter 23, Article 9 and State Board Rules R7-2-1001 through R7-2-1196. A protest must be in writing and must be Fled with the Executive Director of Mohave at 625 E. Beale Street, Kingman, Arizona, 86401. Protests based upon alleged improprieties in a solicitation shall be filed before the due date and time for responses to the solicitation. The interested party shall file the protest within ten (10) days after Mohave makes the procurement file available for public inspection. A protest filed on the tenth day must be received by 5:00 pm, local AZ time. The interested party may file a written request for an extension. The written request shall be filed before the time limit specified above and shall set forth good cause as to the specific action or inaction of Mohave that resulted in the interested party being unable to file the protest before the time limit specified above. A protest shall be in writing and shall include the following information: • The name, address and telephone number of the interested party; • The signature of the interested party or the interested party's representative; • Identification of the solicitation by contract number; • A detailed statement of the legal and factual grounds of protest including copies of any relevant documents; • The form of relief requested. Should Mohave prevail in an appeal of a decision issued by the Executive Director, appellant waives any objection to the hearing officer awarding Mohave its reasonable attorneys fees and costs along with the costs for the hearing. 19.RIGHT TO ASSURANCE Whenever one party to the contract has a good faith reason to question the other party's intent to perform, he may demand that the other party give written assurance of its intent to perform. If a demand is made and no written assurance is given within ten (10)days, the demanding party may treat this failure as an anticipatory breach of the contract. 20.SAFETY STANDARDS Items supplied under the contract shall comply with applicable Occupational Safety and Health Standards of the Arizona Industrial Commission, National Electric Code, and National Fire Protection Association Standards. 21.SHIPPING 21.1.Shipping terms/transfer of title: Shipments shall be F.O.B. destination. Title and risk of loss of material shall not pass to member until member receives the material at delivery point, unless otherwise provided in the contract. 21.2.Shipment under reservation: Contract vendor is not authorized to ship materials under reservation and no tender of a bill of lading will operate as a tender of the materials. 21.3.Shipping charges: Prices that include shipping to any location in Arizona, delivered to the specific receiving point identified in the purchase order, are preferred. If shipping is charged, it shall be that member is not charged more than the actual invoiced amount for shipping, and is prepaid by the contract vendor (PP&A). It is the member's responsibility to confirm shipping charges under the contract. IFB 15E-0324 Mohave- Serving Arizona Since 1971 21.4.Shipping errors/risk of transportation: Shipping errors will be at contract vendor's expense. If contract vendor ships a product that was not ordered, contract vendor shall pay for return shipment at the convenience of member. All risk of transportation and all related charges shall be contract vendor's responsibility. Contract vendor shall file all claims for visible or concealed damage. Member will notify contract vendor promptly of any damaged goods and shall assist contract vendor in arranging for inspection. 22.SUSPENSION OR DEBARMENT STATUS Bidder shall include a letter in its bid notifying Mohave of any debarment, suspension or other lawful action taken by any federal, state or local government within the last five years that precludes bidder or its employees from participating in any public procurement activity. Such letter shall provide name and address of the public procurement unit, effective date, duration, and relevant circumstances of the suspension or debarment. Failure to supply such letter or not disclose all pertinent information shall result in cancellation of any contract. 23.TAXES 23.1.Federal Excise Tax: Most members are exempt from paying Federal Excise Tax. 23.2.Payment of taxes: Member is responsible for payment of all taxes listed on the invoice. Contract vendor is responsible for collecting such taxes and shall forward all taxes to the proper revenue office. 23.3.Pre-tax prices: Prices shall not include applicable state and local taxes. All applicable taxes must be listed as a separate item on all invoices and will be paid by member issuing the purchase order. 23.4.Property taxes: Arizona public agencies may not pay state property taxes. (Arizona Constitution, Article 9, Section 2) 23.5.Reservation or tribal tax: If goods or services are subject to reservation or tribal tax, contract vendor shall include such taxes as a separate item on the original invoice to the member. 23.6.Transaction Privilege Tax (Sales Tax): Most members are taxable. Transaction Privilege Taxes in Arizona may include state, county and city taxes. The tax status of the ordering member determines if and when Transaction Privilege Taxes are to be applied. Documentation for members who do not pay Transaction Privilege Tax is available upon request from member. Contract vendor is responsible for charging taxes correctly. 23.7.Taxes on construction: Contract vendors for construction-related projects must follow the latest Arizona Administrative Code, Department of Revenue, transaction privilege tax procedure as described in R-15-5-602. Since the work is performed for and payments will be received from Mohave's members, the contract vendor is considered a prime contractor by R-15-602 (C, 1, a). Transaction privilege taxes on contracting shall be separately stated on invoices. =fH^P^ IFB 15E-0324 Mohave - Serving Arizona Since 1971 Standard Terms and Conditions for Construction 1. BID SECURITY 1.1.Amount of bid security: All bidders for a contract under this IFB shall include acceptable bid security in the amount of$100,000 with the submission of their bid. 1.2. Bid security requirement: School procurement rules [R7-2-1102 (A)] and as applicable in ARS § 34-222 and 41-2573, require that all competitive sealed bidding for construction have bid security, if the amount of the construction contract will exceed the amount established by ARS § 15-213(A). Bid security as a percentage of the bid amount is unacceptable, as this is a term contract with no specific bid amount. Bid security must be in the amount stated above in "Amount of bid security." 1.3. Form of bid security: Acceptable bid security for this IFB will be a certified or cashier's check, or an annual or one time bid bond underwritten by a surety company licensed to issue bid bonds in Arizona [R7-2-1102 (B, C), ARS § 34-222 and 41-2573]. Bid security may be provided using the form found in the primary contract document pages of this IFB, with the principal being the prime contractor and the Obligee being Mohave Educational Services Cooperative, Inc. An agent of your licensed bonding agency shall sign the letter. If the original letter is not signed and/or has conflicting information, it shall render your bid nonresponsive. 2. CHANGE ORDERS 2.1.Adherence to specifications and drawings: The contract vendor shall follow the requirements of all specifications and drawings as closely as actual construction and work of contract vendors shall permit. Should existing conditions or limitations require a major change or rearrangement, the change shall be allowed only upon issuance of a written change order. 2.2.Change order requirement: Member and contract vendor shall establish a procedure for identifying and approving changes to the work. Member shall notify Mohave of any change that revises the cost of the project. Contract vendor shall not begin the revised work prior to receipt of the Mohave reviewed member change order. Contract vendor agrees to follow all applicable rules and regulations for any change orders, including R7-2-1005 and as applicable in ARS § 41-2552. Change orders shall be properly documented in writing. Minor changes mutually agreed between the member and the contract vendor that do not involve compensation may be made without informing Mohave, unless such change significantly modifies the scope of work and needs to be documented. 2.3.Costs for changes associated with improper checking or coordination: The cost of any change in construction due to improper checking of site and/or other conditions, or coordination by contract vendor, shall be borne by the contract vendor, and the contract vendor shall not be entitled to reimbursement for such costs. 3. CONSTRUCTION CONTRACTS 3.1. Cancellation by Mohave: Mohave reserves the right to cancel a contract resulting from this IFB if the original contract holder is sold and ownership is transferred to a new party. If Mohave cancels the contract, the cancellation clause will be exercised, as required. 3.2.Compensation: Compensation for received goods, terms of progress payments, and a schedule of payments shall be described in the contract. The agreement shall state that Mohave will not be responsible for any late fees due the contract vendor by the member. IFB 15E-0324 Mohave- Serving Arizona Since 1971 3.3.Member delays: As required by ARS § 15-213 (D), the contract vendor shall negotiate with member for the recovery of damages related to expenses incurred by the contract vendor for a delay for which the member is responsible, which is unreasonable under the circumstances and which is not within the contemplation of the parties to the contract between the two parties. Any such negotiations shall not void any provisions between the parties that require notice of delays, provide for arbitration or other procedure for settlement or provides for liquidated damages. 3.4.Construction contract requirement: In any contract between the contract vendor and a member based on this contract, the terms and conditions of this contract shall prevail. In any contract between the member and the contract vendor, the scope of work shall include all specifications, drawings, and other official documents. All applicable codes around which the contract is made shall be included, as will any technical specifications and general conditions. The contract vendor shall acquire and pay for all permits and approvals from local, county, state and federal offices needed to accomplish the work. Contract vendor shall be entitled to direct reimbursement for the cost of such permits. 3.5.Form of construction contracts: A contract between the member and the contract vendor for construction shall be an industry standard agreement. The parties may agree to use the American Institute of Architects (AIA) General Conditions of Contract for Construction Form A201 as a guide. 3.6.Member representative: All formal contact between the contract vendor and/or contract vendor's personnel and the member shall be processed through the member representative. The member shall designate the member representative at the time of purchase. 3.7.Terms of acceptance: Terms for acceptance by the owner and title to work must be clearly agreed upon and described in the contract. If any part of the construction requires the member to assume control before the completion, this shall be defined. Both parties shall agree on the definition of what constitutes final acceptance. Upon completion of the project, the worksite shall be left in a condition equal to or better than before the project. 3.8.Void provisions: A provision, covenant, clause or understanding in, collateral to or affecting a construction contract that makes the contract subject to the laws of another state or that requires any litigation, arbitration or other dispute resolution proceeding arising from the contract to be conducted in another state is against public policy of the State of Arizona and is void and unenforceable. (ARS § 15-213 and 34-227) 3.9.Work performed by the member: Work to be performed by the member must be clearly described and agreed upon prior to project start up. 4. CONSTRUCTION SCHEDULE 4.1.Schedule adjustment: The member retains the right to extend the schedule of work or to suspend the work, and to direct the contract vendor to resume work when appropriate. The agreement must describe an equitable adjustment for added costs caused by any suspension. Any increases shall be invoiced per approved contract pricing as allowed in the agreement. 4.2.Schedule requirement: A schedule for performance of work that can be met without planned overtime is the responsibility of the contract vendor. 4.3.Work crew size: The cost for each project shall include all costs of all necessary trained personnel to complete the project on or before the completion date(s) set forth in the contract. The member shall not incur additional expense for upsized crews, nor overtime costs, which might be necessary for the contract vendor to complete the project on schedule. 5. COORDINATION 5.1.Conflict with member activities: The contract vendor and member shall coordinate activities so as to avoid conflicts. The contract vendor shall make every reasonable effort not to interrupt IFB 15E-0324 Mohave - Serving Arizona Since 1971 scheduled member activities with work under the contract. The contract vendor shall notify the member of any construction work that may negatively impact scheduled member activities due to noise, etc. 5.2.Coordination with other vendors: The contract vendor shall coordinate with other contractors. 5.3.Interruption of other work: The contract vendor shall employ such methods or means as will not cause any interruption of, or interference with, work of any other contractor on the project site. 6. DELIVERY OF CONSTRUCTION MATERIALS: 6.1.Condition of materials on delivery: The contract vendor shall deliver materials to the worksite in new, dry, unopened, and well-marked containers showing product and contract vendor's name. Damaged or unlabeled materials will not be accepted. 6.2. Delivery requirement: The contract vendor shall deliver materials in sufficient quantity to allow for continuity of work. Delivery shall be coordinated with the member's representative. 6.3. Precautions: The contract vendor shall take all necessary precautions to protect its materials from damage, theft and misuse. The member shall have no responsibility for such precautions or protection. 6.4. Rejected and damaged material: Damaged or rejected materials shall be immediately removed from the work area. 7. INSURANCE 7.1. Course of Construction Insurance: Upon request from member, contract vendor shall purchase and maintain course of construction insurance equal to the estimated replacement cost of the property after completion of the entire work at the site as called for in the purchase order. The r insurance form will be an "all risk" type policy with standard exclusions. Coverage shall include temporary structures, scaffolding and office trailers at the site, as well as materials and equipment at the site destined to become a permanent part of the property. Any additional costs associated with course of construction insurance must be identified in the pricing workbook. 7.2. Deductibles: Contract vendor shall pay the deductibles required by the insurance provided under this agreement. 7.3. Indemnification: During the life of the contract, contract vendor agrees to save and hold harmless Mohave and/or its members from any and all liability for loss or damage to persons or property arising out of the work required by the contract. Contract vendor further agrees to waive any right of recovery against Mohave and/or its members for damage to the property of contract vendor, whether caused by negligence on the part of Mohave and/or its members or otherwise. This provision includes specifically the waiver of right of recovery against Mohave and/or its members for fire damage to property under contract and not yet formally accepted by member even though said property at the time of loss may be occupied, in whole or in part, by member. 7.4. Proof of Insurance: Evidence of the required insurance shall be provided by means of a certificate of insurance naming Mohave as the certificate holder. In addition, contract vendor must be willing to provide, upon request, identical certification of insurance to any member using this contract. Upon request, contract vendor shall provide member with a certificate of insurance naming the member as an additional insured. All insurance policies shall include a clause to the effect that the policy shall not be cancelled or reduced, restricted or limited until thirty days after the member has received written notice, evidenced by a return receipt of a registered or certified letter, of the proposed action. 7.5. Scope of Insurance: Contract vendor's insurance shall provide adequate protection for contract vendor and contract vendor's subcontractors, respectively, against damage claims which may arise from operations under this contract, whether such operations are by the insured or by anyone directly or indirectly employed by the insured. All insurance must be written by companies IFB 15E-0324 Mohave - Serving Arizona Since 1971 incorporated within the United States (exclusive of Territories or Possessions) and licensed or authorized to do business in Arizona. 8. LABOR PRACTICES 8.1.Labor practices: The contract vendor must agree to treat its labor in keeping with its labor contract agreement and to the best interest of the member. Any overtime practices or retroactive agreements with labor unions that would be to the detriment of the member must be limited to only those approved by the member. 8.2.Labor requirements: The method and manner of performance must be stated: employees of the contract vendor are not employees of the member; the level of competency of the personnel will be subject to approval by the member; the contract vendor must agree to comply with all local, state and federal laws; adjoining property owners must not be annoyed by noise, pollutants, material hauling operations; procedures for dealing with fire, theft, and storm damage must be established; methods the contract vendor will use to guarantee safe job practices relating to the health and welfare of the member employees and contract vendor employees will be clearly stated. 8.3.Quality of work: All work under the contract shall be accomplished by experienced craftsmen, helpers and laborers under the supervision of the foreman or supervisor. 8.4.Removal of Employee or Representative: The member shall have the right to require the contract vendor to remove from the project any employee or representative of the contract vendor, its subcontractors or suppliers that the member may deem incompetent, careless, insubordinate, or otherwise unacceptable. 8.5.Supervision: The contract vendor shall furnish the services of an experienced foreman or supervisor who will continually be in charge of work on the project. The foreman or supervisor shall provide continuous supervision, coordination and inspection of the work required under the contract. 9. LIQUIDATED DAMAGES Any agreements on liquidated damages and early completion incentives shall be between the member and the contract vendor and must be agreed upon in writing prior to start up. If the member declines a liquidate damages or early incentive agreement, the contract vendor shall obtain a written and signed statement to this effect. Mohave shall not be a party to liquidated damages or early completion incentive agreements. 10.MEMBER COSTS Temporary electrical service and the cost for power, the cost for water, and other member costs shall be identified in writing and agreed upon. 11.PERFORMANCE AND PAYMENT BONDS 11.1. Issuing performance and payment bonds: Upon execution of a contract between a member and the contract vendor, performance and payment bonds shall be provided to the member as required in ARS § 34-222, 34-223, 28-6923, 41-2574, or R7-2-1103 (A, B, C, D), as applicable. The contract vendor agrees to notify the member in writing of this requirement before accepting any work orders. The contract vendor will supply Mohave with a copy of the bonds upon request. If the contract vendor fails to deliver any required performance or payment bond, the contract with Mohave may be cancelled. Members who elect to waive these bonds must indicate their decision, in writing, to Mohave. For members who are required to obtain performance and payment bonds per the above requirements, contract vendor agrees to provide these bonds to the member. IFB 15E-0324 Mohave - Serving Arizona Since 1971 11.2. Payment bond requirement: An irrevocable payment bond in an amount equal to 100% of the price specified in the contract between the member and the contract vendor shall be executed by a surety company authorized to do business in Arizona. This bond will protect all persons supplying labor and material to the contract vendor for the performance of the work provided in the contract. 11.3. Performance bond requirement: An irrevocable performance bond in an amount equal to 100% of the price specified in the contract between the member and the contract vendor shall be executed by a surety company authorized to do business in Arizona. 12.PROGRESS PAYMENTS 12.1. Progress Payments on Construction: R7-2-1105 allows for progress payments if the contract vendor agrees to adhere to ARS § 41-2577 (B) (D) (F) and as applicable in ARS § 34- 221. All progress payments must be invoiced to the member; it is the responsibility of the member to review and approve any estimates of work completed. If the member issues a written statement to the bidder that the estimate of work is not approved and certified, the member may withhold an amount from the progress payment the member reasonably expects to incur in correcting the deficiency set forth in the written finding, as permitted in R7-2-1105 (A). In such cases, the bidder agrees to hold Mohave harmless for any deficiency of payment. Progress payments may be made to the contract vendor on the basis of a duly certified and approved estimate of work performed during the preceding month. The contract vendor must agree to pay any subcontractors or material suppliers within seven days of their receipt of the progress payment, unless otherwise agreed on in writing between the parties. 12.2. Schedule of payments: Once all bonds are in place, the contract vendor and the member will agree upon a schedule of payments based on identifiable milestones. If any payment is delayed beyond 30 days from the due date, the bidder agrees not to charge Mohave interest on the late payment. Any late charges will be the total responsibility of the member. The bidder may extend any due date to avoid the requirement to pay interest in R7-2- 1105 (D)and ARS § 41-2577 (E) and as applicable in ARS § 34-221. Acceptance of final payment is a waiver of all claims except unsettled claims previously made in writing. 12.3. Subcontractor notification: A subcontractor to the prime contractor may request, in writing, that member notify the subcontractor in writing within five (5) days from payment of each progress payment made to the prime contractor [R7-2-1105 (C) and ARS § 41-2577 (C) and as applicable in ARS § 34-2211 Upon request, the prime contractor must provide Mohave or the members with a contact name, title, company name, mailing address and fax number for all subcontractors and suppliers that are covered by a payment bond. 13.PROJECT ADVERTISING The contract vendor must agree that the member reserves the right to release information about the project and that any advertising of the project by the contract vendor must be approved by the member. 14.PROJECT COMPLETION 14.1. Project documents: Upon completion of the work, the contract vendor shall present the member with all documents necessary to closeout the project. Maintenance manuals, drawings, warranties on installed equipment, etc., shall be given to the member. 14.2. Unfinished work: Even if final payments are made, if the member discovers an unfinished job that should have been completed, the contract vendor shall complete the work in a timely fashion at no additional cost. 15.PUBLIC WORKS IFB 15E-0324 Mohave- Serving Arizona Since 1971 15.1. Preservation: The contract vendor shall be responsible for the preservation of all public and private property included on or adjacent to the worksite. This requirement shall apply to the surface and hidden features of the property. 15.2. Receipt of public funds: Contract vendors and subcontractors will meet the requirements of ARS § 34, Article 3, for eligibility to receive public funds. 15.3. Residency requirement: ARS § 34-302 states that only persons who have been for not less than one year a bona fide resident of Arizona shall be employed in the performance in any public work. A public works contract is defined in ARS § 34-321 as "a contract to which the state or a political subdivision is a party involving the employment of laborers, workmen or mechanics in the construction, alteration or repair of public buildings or improvements." It shall be the responsibility of the contract vendor to comply with these laws, when applicable. 15.4. Restoration: The contract vendor shall repair, rebuild or otherwise acceptably restore any property on or adjacent to the worksite that was damaged during the course of work on the project. Such restoration shall be at the contract vendor's expense, and is not subject to reimbursement by the member. 15.5. Rules, regulations and codes: Construction work on public buildings shall be in compliance with the state fire code unless a fire code has been adopted by the city, town, county or fire district in which the building is located. Public buildings shall be constructed in compliance with applicable building, plumbing, electrical, fire prevention and mechanical codes adopted by the city, town, county or fire district in which the building is located. If a public building is built in an area that has not adopted local codes, the building shall be designed or constructed according to the state fire code adopted by the state fire marshal and the building, plumbing, electrical, fire prevention and mechanical codes that apply in the largest city in the county in which the building is located. Public buildings are subject to those codes that apply ` ` and are in effect when the building is designed or constructed and to the currently adopted codes when a building is found to be structurally unsafe, without adequate egress, or a fire hazard or are otherwise dangerous to human life. "Public Building" means a building or appurtenance to a building that is built in whole or in part with public monies (see ARS § 34- 461). 16.RETENTION 16.1. Retention requirement: Ten (10) percent of all contract payments shall be retained by the member as insurance of proper performance of the contract vendor. Contract vendor agrees to identify the amount to be retained on invoices to member for each progress payment. When fifty (50) percent of the work is completed, one half of the amount retained shall be paid to the contract vendor if the contract vendor requests payment and If the member is satisfied with the progress of the work. After the work is fifty (50) percent completed, no more than five percent of the amount of any subsequent progress payments shall be retained, unless the governing board of the member determines satisfactory progress is not being made, at which point ten percent retention shall be reinstated. 16.2. Substitute security: If the member and the contract vendor agree to a substitute security, the agreement must be in full compliance with R7-2-1104 (D, E, F, G), or 41-2576 as applicable to the purchasing member. If a substitute security is agreed to, the contract vendor must provide Mohave and the member with a signed and acknowledged waiver of any right or power of the obligor to set off any claim against Mohave, or the member in relationship to the security assigned. 17.RULES, REGULATIONS AND CODES IFB 15E-0324 Mohave - Serving Arizona Since 1971 17.1. Certification of personnel regarding renovations, repair, and painting: Personnel performing renovations, repair, and painting activities that disturb lead-based paint in target housing and child-occupied facilities constructed before 1978, shall comply with Part II, Environmental Protection Agency, 40 CFR Part 745, Lead; Renovation, Repair, and Painting program; Lead Hazard Information Pamphlet(htto://www.epa.ciov/). 17.2. Compliance: All work will be accomplished in conformance to OSHA safety requirements, and any additional federal, state, or local fire or safety requirement. When specifications or scope of work will result in a violation of a code or result in an unsafe condition, the contract vendor must inform the member of the situation. The contract vendor will not construct any device or produce any condition that intentionally violates a fire or safety code or safety standard. 17.3. Hazard notification: Contract vendor must advise member whenever work is expected to be hazardous. 17.4.Liens/serial numbers: All materials shall be free of liens. Bids must be for equipment on which the original manufacturer's serial number has not been altered in any way. 18.SUITS FOR NONPAYMENT OR NONPERFORMANCE All suits for nonpayment or nonperformance shall be filed as allowed in R7-2-1103 (F). 19.SURETY COMPANIES Surety company requirements: Surety companies issuing bid bonds, performance bonds and/or payment bonds under this contract must be licensed by the Arizona Department of Insurance. Evidence of such license will be the name of the surety company on the monthly surety listing provided by the Corporate and Financial Affairs Division of the Arizona Department of Insurance (www.id.state.az.us). 20.WARRANTY/MAINTENANCE CONTRACTS 20.1. Extended warranties/service contracts: The contract vendor or a manufacturer may offer extended warranties available at extra cost for members that agree to a maintenance contract. The maintenance contract shall be offered as a separate line item. Upon request, training must be offered by the contract vendor for the maintenance staff of the member and will be arranged before installation as part of the purchase contract. This training shall be priced per contract pricing. 20.2. Warranty work: The contract vendor shall perform all warranty work and remain available to the member should continued service be required after warranty obligations are met. 21.WORKSITE 21.1. Site access: The member shall provide an all-weather road to the site and prepare the site with room for construction equipment. 21.2. Site conditions: The condition of the site before start up shall be agreed upon between the member and the contract vendor and shall be written into the contract. 21.3. Stored Materials: Upon prior written agreement between the contract vendor and member, payment may be made for materials not incorporated in the work but delivered and suitably stored at the site or some other location, for installation at a later date. An inventory of the stored materials shall be provided to member prior to payment. Such materials shall be stored and protected in a secure location, and be insured for their full value by the contract vendor against loss and damage. Contract vendor agrees to provide proof of coverage and/or addition of member as an additional insured upon member's request. Additionally, if stored offsite, the materials shall also be clearly identified as property of member and be separated from other materials. Member shall be allowed reasonable opportunity to inspect and take inventory of stored materials, on or offsite, as necessary. IFB 15E-0324 Mohave - Serving Arizona Since 1971 Until final acceptance by the member, it shall be the contract vendor's responsibility to protect all materials and equipment. The contract vendor warrants and guarantees that title for all work, materials and equipment shall pass to the member upon final acceptance. Payment for stored materials shall not constitute final acceptance of such materials. IFB 15E-0324 Mohave- Serving Arizona Since 1971 General Terms and Conditions and Standard Terms and Conditions for Construction Acceptance Form Signature on Page 53 certifies complete acceptance of the General Terms and Conditions and the Standard Terms and Conditions for Construction in this solicitation, except as noted below (additional pages may be attached, if necessary). Check one of the following responses to the General Terms and the Standard Terms and Conditions for Construction: X11X We take no exceptions/deviations to the General Terms and Conditions and the Standard Terms and Conditions for Construction. (Note:If nothing is listed below, it is understood that no exceptions/deviations are taken.) ❑ We take the following exceptions/deviations to the General Terms and Conditions and the Standard Terms and Conditions for Construction. All exceptions/deviations shall be clearly explained. Reference the corresponding general terms and conditions and/or Standard Terms and Conditions for Construction that you are taking exceptions/deviations to. Clearly state if you are adding additional terms and conditions to the General Terms and Conditions and the -� Standard Terms and Conditions for Construction. Provide details on your exceptions/deviations below: (Note: All requested exceptions/deviations must be clearly explained. Reference the specific terms and conditions that you are taking exceptions/deviations to, detail any proposed substitute terms and conditions, and clearly demonstrate how Mohave and its membership will be better served by the substituted terms and conditions. Unacceptable exceptions/deviations shall remove your bid from consideration for award. Mohave shall be the sole judge on the acceptance of exceptions and Mohave's decision shall be final.) IFB 15E-0324 Mohave- Serving Arizona Since 1971 Special Terms and Conditions The following Special Terms and Conditions are in addition to the applicable General Terms and Conditions and Standard Terms and Conditions for Construction that appear on pages 33-51 Please review them and complete the Special Terms and Conditions Acceptance Form(page 32). 1. DELIVERY 1.1. Default in one installment to constitute total breach: Contract vendor shall deliver conforming materials in each installment or lot under this contract and may not substitute nonconforming materials. Mohave reserves the right to declare a breach of contract if contract vendor delivers nonconforming materials to any member under this contract. 1.2. Defective goods: Contract vendor agrees to pay for return shipment of goods that arrive in a defective or non-operable condition. Contract vendor shall arrange for return shipment of damaged or defective goods. 1.3. Delivery time: Failure to deliver any order within the time frame specified on the purchase order may result in cancellation of that purchase order. 1.4.Improper delivery: If the goods or tender of delivery fail in any respect to conform to this contract, member may reject the whole, accept the whole, or accept any commercial unit or units and reject the rest. 1.5.Restocking fees: A restocking fee may only be charged on products ordered and delivered to member's site. Restocking fees in excess of fifteen percent (15%) shall not be allowed. Contract vendor may waive restocking fees. Shipping charges on returns must be identified. Restocking and return shipping charges shall be identified on the price workbook. 2. FORM OF CONTRACT 2.1.Contract vendor contract documents: Mohave will review prospective contract vendor contract documents. Contract vendor's contract documents shall not become part of Mohave's contract with contract vendor unless, and until, an authorized representative of Mohave reviews and approves them. If a firm submitting a bid requires member to sign an additional agreement, a copy of the proposed agreement shall be included with the bid. 2.2.Form of contract: The form of contract for this solicitation shall be the Invitation For Bid, the awarded bid(s), and properly issued member purchase orders referencing the requirements of the Invitation For Bid. 2.3.Parol evidence: The contract represents the final written expression of agreement. All agreements are contained herein and no other agreements or representations that materially alter it are acceptable. 3. INSTALLATION Installation shall be scheduled directly with the member and be done in a reasonable amount of time. Installation shall be in accordance with the manufacturer's instructions and shall be accomplished by skilled and properly licensed individuals. 4. INSURANCE 4.1.Liability insurance: Prior to commencing services under this contract, contract vendor shall procure and maintain during the life of this agreement, comprehensive public liability insurance, to include automobile liability, providing limits of an aggregate amount of not less than $2,000,000. Evidence of the required insurance shall be provided by means of a current certificate of insurance with the coverage as stated above, with your bid. Before any orders are processed under an awarded contract, contract vendor shall provide a certificate that names Mohave as the certificate holder. Place after Tab 2b. IFB 15E-0324 Mohave - Serving Arizona Since 1971 In addition, contract vendor must be willing to provide, upon request, identical certification of insurance to any member using this contract. 4.2.Subcontractor insurance: Prior to commencing any work, any subcontractor shall procure and maintain at its own expense until final acceptance of the work, insurance coverage in a form and from insurers acceptable to the prime contractor. All subcontractors will provide workers' compensation insurance, which waives all subrogation rights against the prime contractor and member. 4.3.Workers' compensation insurance: Contract vendor shall also procure and maintain during the life of this agreement, workers' compensation insurance for all of contract vendor's employees engaged in work under the contract. All workers' compensation insurance will be in compliance with state statute and evidenced by a certificate of insurance. 5. MAINTENANCE FACILITIES AND SUPPORT It is preferred that each contract vendor should have maintenance facilities and a maintenance support system available for servicing products throughout Arizona, or the regions specified in their offer. If a third party is used to provide maintenance or warranty work, bidder must include details of any such arrangement in the bid. Trained and qualified technicians shall be available to cover all parts of the state, or specific regions within the state for regional offers. It is preferred that maintenance services are available within 24 hours. Maintenance facilities must have sufficient parts inventory to provide quality service on products sold to members. 6. MANUFACTURER SUPPORT Bidders submitting bids as a manufacturer's representative must be able, if requested by Mohave, to supplement the bid with a letter from the manufacturer certifying that bidder is a bona fide dealer for the equipment offered, that bidder is authorized to submit a bid on such equipment, and which guarantees that should bidder fail to satisfactorily fulfill any obligations established as a result of the award of contract, the manufacturer will either assume and discharge such obligations or provide for their competent assumption by one or more bona fide dealers for the balance of the contract period. 7. MEMBER AGREEMENTS Some members may request the addition of specific requirements that would apply to products and services purchased under an awarded contract. These additional requirements shall be addressed through the use of an additional member agreement. In any agreement between the contract vendor and a member based on this contract, the terms and conditions of this contract shall prevail. Contract vendor and member must agree to all provisions in any additional agreements. If agreement requirements result in additional costs to the contract vendor, the contract vendor shall be entitled to direct reimbursement for these costs, in addition and separate from approved contract pricing. A copy of the additional member agreement shall accompany the member purchase order. 8. BID ACCEPTANCE PERIOD A bid submitted in response to this solicitation shall be valid and irrevocable for one hundred twenty (120)days after opening time and date. 9. OVERVIEW 9.1. Bidder qualifications: It is preferred that the bidder has extensive knowledge and at least three (3) years experience with the products and services offered. Mohave reserves the right to accept or reject newly-formed companies solely based on information provided in the bid and/or its own investigation of the company. 9.2. Bid Bond: Bidder shall provide an original bid bond or alternate bid security in the amount of $100,000. Place after Tab it Note: Bid security as a percentage of the bid value (e.g. — 10%of contract award) is not acceptable. 9.3. Bonding Capacity: The required minimum single job bonding capacity for this contract shall be $750,000. Provide a letter from your bonding agency describing your current bonding capacity IFB 15E-0324 Mohave - Serving Arizona Since 1971 (single and aggregate levels) and how much bonding capacity will be available for this contract. An agent of your licensed bonding agency shall sign the letter. If the original letter is not signed and/or has conflicting information, it shall render your bid nonresponsive. P/ace letter from bonding agency after Tab if. 9.4. Order cycle overview: 1.Member forwards purchase orders to Mohave that lists the contract number. Vendor listed on the purchase order is contract vendor. 2.Mohave reviews and emails member order with"MESC Reviewed'stamp, to contract vendor and member. 3.Contract vendor provides product/services. 4.Contract vendor invoices member. 5.Member pays contract vendor. 6.Contract vendor sends monthly Reconciliation Report to Mohave. 7.Contract vendor remits administration fee monthly, based on invoices paid. 8.Mohave audits selected purchases. 10.PRICING 10.1.Administration fee: Mohave's 1% administration fee shall be included in bidder's contract price. Contract vendor shall not add the administration fee to approved contract prices. The value of trade-ins or rebates shall not affect the amount of administration fee paid to Mohave. 10.2.Application of pricing: In Mohave's purchase order review process, the date Mohave receives a member purchase order or the date of a valid contract vendor's quote will generally be used to determine the contract pricing that is in effect for that order. The date Mohave receives a member purchase order will only be used to determine the contract pricing that is in effect for an order when a contract vendor's quote does not exist or is invalid. However, other factors may apply. 10.3.Basis for pricing: Contract pricing under this IFB must be based upon: 1. Percent of discount(s) off manufacturer's price list(s) or catalog(s); 2. Firm fixed price with economic adjustment (contingencies for economic price adjustments must be identified in the bid); or 3. A combination of the above. 10.4.Catalogs/price lists: A copy of the latest edition of the price list or catalog to which discount shall be applied shall be included with bid. Include a copy of the latest edition of all applicable price lists or catalogs to which discount shall be applied with your bid. Submission of outdated price lists or catalogs may result in rejection of bid. 10.5.Combination pricing: Bids for combination contracts shall clearly identify items covered by discount(s) and those with fixed prices. Prices for such contracts shall be adjusted as identified for the appropriate contract type above. 10.6.Decimal places: Pricing shall use a maximum of three (3) decimal places, unless specified otherwise. 10.7.Discounts: Discounts must clearly identify the percent of discount to apply to the price list. If multiple discounts apply, bidder shall clearly indicate the discounts and applicable materials or services. Bidder shall agree that there will be no reduction in discount(s) during the term of contract. 10.8.Effect of price: No contract shall be awarded solely on the basis of price. 10.9.Established catalog price: The price included in a catalog, price list, schedule or other form that: IFB 15E-0324 Mohave - Serving Arizona Since 1971 • Is regularly maintained by a manufacturer, distributor or contractor. • Is either published or otherwise available for inspection by customers. • States prices at which sales are currently or were last made to a significant number of any category of buyers or buyers constituting the general buying public for the materials or services involved. Established catalog price is referred to as manufacturer's price list, price list, or catalogs throughout this solicitation. 10.10. Fixed prices: Fixed price bids shall include prices for any and all items. Fixed prices shall be firm until each anniversary date of the contract, unless there is an occurrence of one or more allowable economic price adjustment contingencies outlined in the bid. If allowable price adjustment contingencies occur, contract vendor may submit a fully documented request for price adjustment to Mohave. The documentation must substantiate that any requested price increase was clearly unpredictable at the time of bid submittal and results from an increased cost to contract vendor that was out of contract vendor's control. 10.11. Fixed price review: Mohave will review requests for fixed price adjustments to determine if the new prices or another option is in the members' best interests. New fixed prices shall apply to the contract upon approval from Mohave. Price changes shall be a factor in contract renewal. 10.12. Market basket: If bidder is providing an alternative product in the Market Basket, bidder must provide specifications for those products. White papers are not specifications and are not acceptable. 10.13. New catalogs/price lists: New price lists, workbooks and/or catalogs may be submitted for review throughout the term of the contract. Mohave will review new price lists, workbooks and/or catalogs to determine if the new prices or an alternative option is in the members' best interests. New price lists, workbooks and/or catalogs shall apply to the contract only upon approval from Mohave. New price lists, workbooks and/or catalogs found to be non-competitive at any time during the contract will be grounds for terminating the contract. 10.14. Overcharges by antitrust violations: Mohave maintains that overcharges resulting from antitrust violations are borne by the purchaser. Therefore, to the extent permitted by law, contract vendor assigns to member any and all claims for such overcharges as to the goods or services used to fulfill the contract. 10.15. Percent of discount as fixed price: Percent of discount bids that are not based upon published price lists or catalogs will be administered as fixed price contracts. 10.16. Price reduction and adjustment: Price reduction may be offered at any time during a contract and shall become effective upon notice of acceptance from Mohave. Special time- limited reductions are permissible under the following conditions: 1) reduction is available to all members equally; 2) reduction is for a specific time period, normally not less than 30 days; 3) original price is not exceeded after the time-limit; and 4) Mohave has approved the new prices prior to any offer of the prices to a member. 10.17. Price workbook: All bidders must complete the 15E-0324 Painting Pricing Workbook titled "15E Painting WB.xls". Provide a CD, USB, or similar electronic media device with the completed workbook in your response. Paper copies of the workbook are required. Failure to complete and submit the 15E-0324 Painting Pricing Workbook shall render your bid nonresponsive. Place after Tab 3a. If awarded a contract, all future pricing updates shall be based on the electronic workbook, or similar approved format. 10.18. Reimbursement for transportation, mileage, lodging, meals and incidental expenses (M&IE): Contract vendor may charge for transportation, mileage, lodging and M&IE costs for employees that are required to travel to perform services at member site under this contract. An overnight stay is required for lodging reimbursement. Mileage reimbursement shall IFB 15E-0324 Mohave- Serving Arizona Since 1971 be at a specified rate. Transportation charges are separate from mileage, and may include airfare, car rental, etc. Reimbursements under this section shall not exceed the rates listed in approved pricing, and may not exceed the actual charge. To be eligible for reimbursement, estimated charges must be on the quote and approved by the member. Receipts for such reimbursements must be provided upon request from the member. 10.19. Travel time, mobilization, or trip charges: Contract vendor may charge for travel time, mobilization, or trip charges under this contract. Travel time is a labor rate charged for time in transit to and from a job site, per person. Travel time may be used with mileage reimbursement, but shall be listed separately. Travel time charges are only applicable for out of area employees working in Arizona under this contract. Mobilization or trip charges are charges for the movement of equipment to the jobsite. Charges under this section shall not exceed the rates listed in approved pricing. Such charges must be on the quote and approved by the member. 10.20. Special pricing offers: Special pricing offers (e.g., volume discounts) must apply to all Mohave orders of similar size and scope. Special pricing limited to a single member is not acceptable. Mohave must approve special pricing before it is offered to any member. 11.SAMPLES 11.1.Sample evaluation: Samples will be compared to bid specifications and evaluated as to materials used in construction, quality and workmanship, durability, adaptability to the use for which the items were intended, and overall appearance. 11.2.Sample requirements: Samples may be required prior to awarding a contract. Bidder shall provide adequate samples and detailed specifications for any item offered. Samples must be submitted within ten (10) days of request from Mohave. 11.3.Sample submittals: Samples shall be free of charge and submitted and removed by bidder at bidder's expense. Award samples may be held for comparison with deliveries. Mohave shall not be held responsible for samples damaged or destroyed in examination or testing. Samples not removed within thirty (30) days after notice to bidder will be considered abandoned, and Mohave shall have the right to dispose of them. 12.SITE REQUIREMENTS 12.1.Cleanup: Contract vendor shall clean up and remove all debris resulting from their work as required or directed by member. Upon completion of the work, the premises shall be left in good repair and unobstructed condition. 12.2.Contract vendor employee fingerprinting: Contract vendor and its employees or subcontractors working under an awarded contract who are required to provide services on a regular basis at an individual school, shall obtain and present a valid Department of Public Safety fingerprint clearance card in accordance with ARS § 15-512 (H). The fingerprint card shall be issued pursuant to Title 41, Chapter 12, Article 3.1. Charges for such fingerprint checks will be the responsibility of the contract vendor, subcontractor or individual employee as determined by the member. An exception to this requirement may be authorized in member's Governing Board policy, for persons who, "as part of the normal job duties of the persons, are not likely to have independent access to or unsupervised contact with pupils." Contract vendor and its employees or subcontractors shall not provide services on school district property until so authorized by the school district. Additionally, contract vendor shall comply with applicable governing board fingerprinting policy(ies) at the school district where services are provided. , i IFB 15E-0324 Mohave - Serving Arizona Since 1971 12.3.Onsite Contract Vendor Responsibilities: The contract vendor is responsible for ensuring that all onsite work performed under this contract meets or exceeds the OSHA standards, and is responsible for ensuring safe work performance of employees and subcontract vendors. Contract vendor and its employees or subcontractors shall report accidents and incidents immediately to the member's responsible staff or its administration. The contract vendor is responsible for providing and obtaining appropriate medical and emergency assistance and notifying fire and law enforcement agencies, when necessary. Except for rescue and emergency measures, the scene of the accident or incident shall not be disturbed, and the operation shall not resume until authorized by the member's responsible staff or administration. The contract vendor must assist and cooperate fully with the investigation of the accident/incident and ensure availability of all information, personnel and data pertinent to the investigation. For preemptive purposes, contract vendor and its employees or subcontractors shall immediately report to the member's responsible staff or administration all areas of concern that could potentially lead to accident or injury. 12.4.Preparation: Contract vendor shall not begin a project for which member has not prepared the site. Site preparation includes, but is not limited to: moving furniture, installing wiring for networks or power, and similar pre-installation requirements. 12.5.Registered sex offender restrictions: For work to be performed at an Arizona school, contract vendor agrees that no employee or employee of a subcontractor who has been adjudicated to be a registered sex offender will perform work at any time when students are or are reasonably expected to be present. Contract vendor agrees that a violation of this condition shall be considered a material breach and may result in the cancellation of the purchase order at the member's discretion. 12.6.Safety measures: Contract vendor shall take all reasonable precautions for safety on the worksite, and shall erect and properly maintain all necessary safeguards for protection of workers and the public. Contract vendor shall post warning signs against all hazards created by its operation and work in progress. Proper precautions shall be taken pursuant to state law and standard practices to protect workers, general public, and existing structures from injury or damage. 12.7.Smoking: Persons working under the contract shall adhere to local smoking policies. Smoking will only be permitted in posted areas or off premises. 12.8.Stored materials: Upon prior written agreement between the contract vendor and member, payment may be made for materials not incorporated in the work but delivered and suitably stored at the site or some other location, for installation at a later date. An inventory of the stored materials must be provided to member prior to payment. Such materials must be stored and protected in a secure location, and be insured for their full value by the contract vendor against loss and damage. Additionally, if stored offsite, the materials must also be clearly identified as property of member and be separated from other materials. Member must be allowed reasonable opportunity to inspect and take inventory of stored materials, on or offsite, as necessary. Until final acceptance by the member, it shall be the contract vendor's responsibility to protect all materials and equipment. The contract vendor warrants and guarantees that title for all work, materials and equipment shall pass to the member upon final acceptance. Payment for stored materials shall not constitute final acceptance of such materials. 13.SUBCONTRACTORS 13.1.Awarding subcontracts: Bidder agrees that any subcontract competitively solicited by contract vendor will not be awarded solely upon membership or non-membership in a union or professional association. IFB 15E-0324 Mohave- Serving Arizona Since 1971 13.2.Entering subcontracts: Subcontracts shall incorporate by reference the terms and conditions of the Mohave contract. 13.3.Prime contractor: Contract vendor will be considered a prime contractor and not a subcontractor. Neither Mohave nor the member will establish a contractual relationship with subcontractors. 13.4.Subcontracts: No subcontracts shall be entered into with any unlicensed party. Contract vendor must use subcontractors openly, include such arrangements in the bid, and certify upon request that such use complies with the current rules of the Arizona Registrar of Contractors and the Procurement Code. No subcontracting costs may be hidden in a cost bid to member. 13.5.Subcontractor payment: Contract vendor agrees to pay subcontractors within seven days after receipt of payment from member, as required in Arizona procurement rules and code. If contract vendor receives any interest monies for delay of payment from member, contract vendor will pay subcontractor the correct proportion of interest paid. Complaints by subcontractor may be resolved as described in Arizona procurement rules and code. Failure to pay subcontractor for work faithfully performed and properly invoiced may result in the suspension or cancellation of this contract. 13.6.Use of subcontractors: Labor used to perform work under the contract shall permit the work to be carried on harmoniously and without delay, and that will not cause any disturbance, interference or delay to the progress of the project (e.g. engaging in strike, work stoppage, picketing, ceasing work due to a labor dispute). Subcontractor shall not employ anyone whose employment may be objected to by prime contractor, member or Mohave. 14.TERM OF CONTRACT AND EXTENSION 14.1.Contract period: It is Mohave's intent to award a multi-term contract for the specified materials, equipment and services. The initial contract term shall be for one (1) calendar year from the effective date of contract award. By mutual written agreement between Mohave and contract vendor, the contract may be extended for up to four (4) consecutive additional 12- month periods, beginning immediately after expiration of the prior term. However, no contract extension exists unless and until contract vendor is so notified by Mohave. 14.2.Contract extension: Conditions for contract extension may include, but are not limited to: contract usage, satisfactory performance of services during the preceding contract term, ability to continue to provide satisfactory services, continued adherence to the contract requirements, and continued competitive prices for the materials and services provided under the contract. 14.3.Month-to-month extensions: Mohave reserves the right to offer month-to-month extensions if that is determined to be in the best interests of members. 15.WARRANTY/QUALITY GUARANTEE 15.1.Fitness: Contract vendor warrants that any equipment or material supplied to Mohave or its members shall fully conform to all requirements of the contract, all representations of contract vendor, and shall be fit for all purposes and uses required by the contract. 15.2.Inspection: The warranties set forth in this section shall not be affected by inspection or testing of, or payment for the equipment or materials to contract vendor by member. 15.3.Quality: Unless otherwise specified, contract vendor warrants that for one (1) year after acceptance of the equipment or materials by member, they shall be: • Of a quality to pass without objection in the industry or trade normally associated with them; • Fit for the intended purpose(s) for which they are used; • Of even kind, quantity and quality within each unit and among all units, within the variations permitted by the contract; IFB 15E-0324 Mohave - Serving Arizona Since 1971 • Adequately contained, packaged and marked as the contract may require; and • Conform to the written promises or affirmations of fact made by contract vendor. 15.4.Warranty requirements: Contract vendor warrants that all equipment, materials, and services delivered under this contract shall conform to the specifications. Unless stated otherwise, all equipment shall carry a minimum 12-month manufacturer's warranty that includes parts and labor. Contract vendor agrees to help member reach resolution in a dispute with the manufacturer over warranty terms. Any extended manufacturer's warranty shall be passed on to member without exception. Mohave reserves the right to cancel the contract if contract vendor charges member for a replacement part that the contract vendor received at no cost under a warranty. Special Terms and Conditions Acceptance Form IFB 15E-0324 Mohave - Serving Arizona Since 1971 Signature on Page 53 certifies complete acceptance of the Special Terms and Conditions in this solicitation, except as noted below(additional pages may be attached, if necessary). ////c� ®Checkh one of the following responses to the Special Terms and Conditions: /t. We take no exceptions/deviations to the Special Terms and Conditions. (Note:If nothing is listed below, it is understood that no exceptions/deviations are taken.) 0 We take the following exceptions/deviations to the Special Terms and Conditions. All exceptions/deviations shall be clearly explained. Reference the corresponding Special Terms and Conditions that you are taking exceptions/deviations to. Clearly state if you are adding additional terms and conditions to the Special Terms and Conditions. Provide details on your exceptions/deviations below: (Note: All requested exceptions/deviations must be clearly explained. Reference the specific special terms and conditions that you are taking exceptions/deviations to, detail any proposed substitute special terms and conditions, and clearly demonstrate how Mohave and its membership will be better served by the substituted special terms and conditions. Unacceptable exceptions/deviations shall remove your bid from consideration for award. Mohave shall be the sole judge on the acceptance of exceptions and Mohave's decision shall be final.) IFB 15E-0324 Mohave- Serving Arizona Since 1971 Scope of Work/Services 1. DESCRIPTION In order to gain economies of scale, Mohave is formally soliciting statewide sources of exterior/interior painting and other coating applications, as specified within this Invitation for Bid. These products/services are requested for Mohave's membership of over 430 public agencies. Contracts, in whole or in part, shall be awarded to bidder, or bidders, for an initial one (1) year term and four (4) consecutive one-year extension options. The scope of work/services and minimum specifications define the quality and characteristics of the desired materials and application. They are based upon specifications for known acceptable manufacturers, processes, materials and/or brands such as Benjamin Moore, Dunn Edwards, Frazee, Rainguard Sherwin-Williams, and/or equal quality products. Specifications are not intended to be exclusive or to restrict competition. Bidders may offer alternate solutions, including alternate manufacturers, which meet the quality and performance characteristics in the specifications. Mohave shall review such bids and be the final judge on the acceptance of any alternate solutions. One contract vendor held Mohave's recently expired contract for the specified products and services. Activity under the contract from 7/1/13 through 6/30/14 was $1,823,970, and activity through the end of the contract term was $695,492. This information is provided as an aid to contract vendors in preparing bids only. It is not to be considered a guarantee of volume under an awarded contract. The discount and pricing schedule shall apply regardless of the volume of business under the contract. 2. ESTIMATED TIMELINE OF EVENTS Mohave has developed the following estimated timeline of events related to this formal solicitation. All dates are subject to change as required and at the sole discretion of Mohave. EVENT ESTIMATED DATE Invitation for Bids Issued February 24, 2015 Pre-bid Conference Held March 10, 2015, 10:30 a.m. (local AZ time) Audio Only Pre-bid conference will be held utilizing WebEx telephone conferencing. Please contact Mohave for reservation details. Deadline for Questions March 17, 2015 at 05:00 p.m. (local AZ time) Published IFB Due Date and Time March 24, 2015 at 3:00 p.m. (local AZ time) 625 East Beale Street, Kingman, AZ 86401 Public Opening of Bids March 24, 2015 at 3:00 p.m. (local AZ time) Notice of Intent to Award (estimated date only) April 17, 2015 Execution of Contract(s) (estimated date on/) April 17, 2015 IFB 15E-0324 Mohave - Serving Arizona Since 1971 3. SUBMISSION OF BIDS 3.1. Bids should provide straightforward, concise information that satisfies the requirements. Expensive bindings and/or color displays are not necessary. Emphasis should be placed on conformity to the specifications and terms and conditions, as well as the completeness and clarity of the submittal content. 3.2. The bidder must submit a bid following information detailed in the IFB Instructions to Bidder and Checklist. 4. CONTRACT TYPE The term contract shall be a percent of discount off manufacturer's price list or catalog, fixed price, or a combination of both with indefinite quantities. 5. AWARD CRITERIA The award criteria for this solicitation are as follows: Award(s) shall be made to the lowest responsive and responsible bidder(s) whose bid(s) conform in all material respects to the requirements and evaluation criteria below: 1) Pricing Information: Discount summary, electronic workbook and/or pricing documents, mobilization and travel charges, pricing methodology, bond methodology; 2) Offer and Acceptance, Terms and Conditions, Scope of Work/Services and Specification Documents: Offer and Acceptance, amendments (if any), acceptance of General and Special Terms and Conditions, Standard Terms and Conditions for Construction, Scope of Work/Services, Specifications with exceptions/deviations noted, bid bond/alternate security, bonding capacity; 3) Required Information: Complete response to the Method of Approach and Qualification and Experience pages, references (past performance information), certificate of insurance, ,a company financials; 4) Primary Contract Documents: Completed primary contract documents, support and maintenance information, sample supplemental agreements; 5) Additional Information: Checklist form, descriptive literature and supporting printed data. References and definitions used for specifications and in the solicitation: (acronyms used in the solicitation are noted in bold font below): • American National Standards Institute (ANSI): www.ansi.org • American Society of Testing Materials (ASTM): www.astm.org • International Code Council (ICC): www.iccsafe.org • Leadership in Energy and Environmental Design (LEED): http://www.usgbc.org/leed • National Fire Protection Association (NFPA): www.nfpa.org IFB 15E-0324 Mohave - Serving Arizona Since 1971 Specifications SPECIFICATIONS Compliance with specifications: The fact that a manufacturer, supplier or bidder chooses not to produce or supply equipment, supplies and/or services to meet the specifications will not be considered sufficient cause to adjudge the specifications as restrictive. Bidders shall offer equipment, supplies, and/or services they believe come closest to meeting specifications. Deviations from specifications: Bidders will respond to each numbered specification by checking the appropriate"Comply"or"Deviate" box. "No Bid" items shall be marked as such in the appropriate "Deviate" box. Your exceptions/deviations must be clearly explained. Reference the specification that you are taking exceptions/deviations to, detail any proposed substitute language, and clearly demonstrate how Mohave and its membership will be better served by the language. Unacceptable exceptions/deviations shall remove your bid from consideration for award. Mohave shall be the sole judge on the acceptance of exceptions and Mohave's decision shall be final. Details for exceptions/deviations will be listed by specification number on the Scope of Work/Services and Specifications Acceptance Form. Partial bids: Mohave will consider partial bids for award of a contract. Mohave will be the sole judge of products/services offered, and Mohave's decision shall be final. Purpose of specifications: Specifications are designed to enable bidder to satisfy a requirement for a product, material, process, or service. A specification may be expressed as a standard, part of a standard, or independent of a standard. No specification is intended to limit competition by eliminating items capable of satisfactorily meeting the requirements of the procurement. If bidder believes a specification is unnecessarily restrictive, bidder must indicate such in its bid. Use of brand names: Brand names, trade names, model numbers, and/or catalog numbers are used to describe the standard of quality, performance, and other characteristics needed to meet member requirements. Use of the name of a manufacturer, brand, make or catalog number is not intended to limit or restrict competition, nor does it restrict bidder from the submission of equivalent brands. However, Mohave reserves the right to decide whether alternatives to the identified manufacturer and brand are equal to the materials and equipment described in the solicitation. Mohave will be the sole judge on the question of equal quality, and Mohave's decision shall be final. Requirement Comply Deviate* 1.1 General Requirements 1.1.01 Contract vendor or subcontractors shall use trained and qualified X staff for all services offered. 1.1.02 Work to be performed by the member shall be clearly defined and X documented on the quote, e.g. furniture removal, removal of doors and hardware before painting. Contract vendor shall not assume the member knows what steps are required prior to start of the project. 1.1.03 Prior to the start of the project, the contract vendor shall visit the X job site to verify the areas of work, dimensions and special conditions. 1.1.04 A Technical Data Sheet and/or Safety Data Sheet for each X product applied shall be provided to the member upon request. 1.1.05 Any additional costs for temporary electrical and water service shall X be identified for the member. 1.1.06 Contract vendor shall cooperate with any architect, engineer, X general contractor, subcontractor, or other vendors working on the IFB 15E-0324 Mohave - Serving Arizona Since 1971 same project, as necessary and as directed by the member. 1.1.07 If the member uses the building space at the time of the contract X vendor's work, the contract vendor shall agree to obtain written approval from the member prior to the interruption of a classroom or program. _ 1.1.08 Contract vendor shall promptly notify member if the contract vendor X finds discrepancies in, or omissions from, plans, drawings, specifications and/or any other documents for the project. Member shall issue written instructions upon such notification. Member shall not be held responsible for any oral instructions or information. 1.1.09 Where applicable, all work shall be accomplished in a manner to X match adjacent existing work in the same area. 1.2 Standards, Compliance and Safety Requirements .. 1.2.01 Contract vendor shall comply with all current applicable ANSI and X ASTM requirements, provisions and standards. 1.2.02 All projects shall be accomplished in conformance with current X applicable federal, state and location requirements. 1.2.03 When any aspect of the painting application is not covered by a X building code or standard, current manufacturer's instructions shall be used. 1.2.04 Vandalism after contract vendor has left the worksite shall be the X responsibility of member, unless the vandals used materials left unsecured by contract vendor. 1.2.05 Contract vendor shall provide and hang "wet paint"signs in all areas X where paint crews are operating, sufficient in number and size as to be seen from all approaches. 1.2.06 Contract vendor shall advise member whenever work is expected to X be hazardous. 1.2.07 Removal of hazardous materials, such as lead paint, or abatement of X mold is not allowed under an awarded contract. 1.3 Preparatory Work Requirements 1.3.01 Contract vendor agrees to handle and apply all products according X to the instruction of the manufacturer. If any specifications below are at variance with those given by the manufacturer, manufacturer's recommendation shall be followed. If no specific preparation is recommended by the manufacturer, the following specifications shall be observed: All surfaces including, but not be limited to: drywall, wood, various metals, masonry surfaces, previously painted surfaces, concrete floors, exterior wood, wood and metal doors shall be cured, clean, dry and free from contamination that would interfere with the new coating adhesion. If any surface can't be properly prepared, the surface shall be stripped and completely refinished, at the direction of the member. 1.3.02 Cracks, nail holes or any imperfections shall be filled with X appropriate compound(s) and/or fillers required for surface type to be painted. Compounds or filler shall be finished per manufacturer's recommendation and to match existing textures. 1.3.03 Surfaces may be tested for lead, asbestos, or other hazardous X materials by the request of the member. 1.3.04 Before painting, contract vendor shall remove hardware accessories, X /ARM plates, lighting fixtures, screens, room numbers, louvers and all IFB 15E-0324 Mohave - Serving Arizona Since 1971 items that would be at risk during the painting process. The area shall be masked and protected for area not being painted. 1.3.05 On completion of each area painted, contract vendor shall replace X hardware accessories and remove masking. If a sign or door number was painted on the original wall, the room number or sign shall be replaced as existing, unless otherwise authorized. 1.3.06 Exterior finish shall not be applied in damp, rainy weather or until X the surface has dried thoroughly from the effects of such weather. Unless manufacturer specifications for a particular brand of finish states otherwise, applications shall not be made in temperatures below 50°F, or when temperatures may fall below 50°F. 1.4 Exterior/Interior Painting and other Coating Application — General Requirements 1.4.01 Paint shall be well mixed and ground (homogenized). It shall not be X caked, livered, curdled, thickened, skinned, nor badly settled in container to such a degree that it cannot be dispersed easily with a paddle to a good brushing consistency. It shall not body or thicken, cake, liver, curdle or skin when full, unopened containers are stored for six (6) months under warehouse conditions. All latex-based paints shall contain"freeze/thaw"cycle characteristics. 1.4.02 Paints and coatings shall be high quality, durable, long lasting paints X with high hide to reduce the number of coats required for proper coverage and washable. 1.4.03 Paint shall have application properties for easy brushing, spreading, X and leveling. 1.4.04 Paint shall be applied by method best required by project surface, X (e.g. spray, brush or roller), unless a specific application method has been requested by member. 1.4.05 Products shall be applied per the manufacturer's instructions using a X high quality natural or synthetic brush, roller, or spray equipment. Sealants, fillers, and special compounds shall be applied in the fashion recommended by manufacturer. 1.4.06 Each coat shall be applied with the proper consistency and be free X from brush marks, sags, runs, peeling, with no evidence of poor workmanship. Paint shall not overlap on windows, hardware or adjacent surfaces. Paint shall not seal a window so that windows and doors operate in a free fashion. Any glass scratched or damaged by contract vendor's work shall be replaced with the same quality and design at no additional cost to member. 1.4.07 Unless otherwise specified, the jamb and head of doorframes shall X be painted the same as the door. 1.4.08 Contract vendor shall avoid paint splatter or injury to adjacent f x surfaces or areas. Drop cloths shall be used to protect furniture, flooring and surfaces. Any damage done including, but not be limited to: any surface, sprinkler systems or landscaping shall be restored by contract vendor at no cost to member. 1.4.09 Contract vendor shall comply with manufacturer's recommended X specified drying time between coats. 1.4.10 Paint, varnish or stain shall not be reduced. X 1.4.11 Additional quantities of paint or paint products for touch up and X repairs may be provided to the member upon request. 1.4.12 In the event lead paint is discovered, work shall cease and member X shall be notified. 1.4.13 Contract vendor shall encapsulate lead paint according to current X IFB 15E-0324 Mohave - Serving Arizona Since 1971 applicable ASTM and EPA codes and requirements. 1.4.14 Contract vendors shall not place demolished materials, trash, used X paint supplies, etc. in member's dumpsters. Contract vendor shall arrange for legal removal of disposed materials. Any hazardous materials shall be removed in the manner prescribed by law. 1.5 Wall Coverings (Waterproofing and Painting) Requirements 1.5.01 Products shall be applied according to manufacturer's X instructions. 1.5.02 Finish coating shall exhibit exceptional resistance to abrasion, X impact, hydrolysis, oxidative discoloration, and solvents. 1.5.03 Vinyl wall covering shall be installed without defects. X 1.5.04 All vinyl wall covering offered shall be stain, mildew, tear resistant, X fire rated, high tensile strength and offered in a variety of colors and designs. 1.5.05 Only vinyl wall covering with current and applicable ASTM, NFPA and X ICC Class A fire rating shall be installed in public classrooms. 1.6 Custom Painting Services and Extra-cost Provisions Requirements 1.6.01 Contract vendor may provide custom painting services including, X but not be limited to: playing fields, tennis courts and other athletic areas, striping and marking for traffic control, emergency graffiti removal including repainting, and wall covering services. 1.6.02 Striping and marking shall meet current applicable ADA X requirements. 1.7 Environmentally Responsible (Green) Products and X Services Requirements 1.7.01 Contract vendor shall make available to all members, X environmentally responsible products and services, including low and no volatile organic compounds (VOC) paints and coatings. 1.7.02 Products shall not contain any ingredients that are carcinogens, X mutagens, reproductive toxins, hazardous air pollutants or ozone- depleting compounds. An exception shall be made for titanium dioxide and for products that are pre-tinted carbon black by the manufacturer. Carbon black allowed under this exception shall be less than or equal to 1% by weight of the product. 1.7.03 Products shall not contain 1,2-dichlorobenzene, alkylphenol X ethoxylates, formaldehyde-donors (preservatives that release formaldehyde vapors), heavy metals including lead, mercury, cadmium, hexavalent chromium and antimony in the elemental form or compounds, phthalates and priphenyl tins and tributyl tins. 1.7.04 Individual product VOCs shall produce an air concentration level no X greater than 1/10 the threshold limit value industrial workplace. 1.7.05 Products shall contain no more than 0.5% by weight of sum total of X volatile aromatic compounds. 1.7.06 Products shall not contain more than 0.05 parts per million (ppm) of . X formaldehyde. 1.7.07 The VOC concentration of the product shall not exceed current X applicable ASTM standard test method for specification of the VOC in low VOC content waterborne air-dry coatings (excludes water and colorants added at the point-of-sale): Flat Topcoat: 50 g/L(grams per Liter) Non-Flat Topcoat: 100 g/L Primer or Undercoat: 100 g/L -- Floor Paint: 100 g/L IFB 15E-0324 Mohave - Serving Arizona Since 1971 Anti Corrosive Coating: 250 g/L Reflective Wall Coating: 50 g/L 1.7.08 The VOC concentration of the product shall not exceed current X applicable ASTM standard test method for specification of the VOC in low VOC content waterborne air-dry coatings (including colorants added at the point-of-sale): Flat Topcoat: 100 g/L(grams per Liter) Non-Flat Topcoat: 150 g/L Primer or Undercoat: 150 g/L Floor Paint: 150 g/L Anti Corrosive Coating: 300 g/L Reflective Wall Coating: 100 g/L 1.7.09 Packaging shall contain a minimum of 20% recovered material X content. An exception shall be made for packaging that can be recycled as part of a manufacturer take-back program. 1.7.10 Product packaging shall not exceed 100 ppm (0.01%) of heavy X metals, including lead, mercury, cadmium, and hexavalent chromium. 1.7.11 Environmentally responsible products submitted shall have the X desired attributes that qualify for points that will impact the LEED building certification. 1.7.12 Environmentally responsible products shall be applied according X to manufacturer's instructions. 1.7.13 Contract vendor shall provide any certificates, testing, specifications X and/or literature for all environmentally friendly products offered, if requested by the member. 1.8 Warranty of Work Requirements 1.8.01 Contract vendor shall, at his own expense, repair and replace all X defective work, which is found to be defective during the term of the initial two (2) year warranty from the date of acceptance of work by member. 1.8.02 The warranty for any work repaired or replaced shall be extended X for a period of twelve (12) months from the date of such repair or replacement. 1.8.03 This warranty shall not apply to normal wear and tear or damage by X acts beyond the control of either party. 1.8.04 Any touch-up work necessary to prepare a project for final X acceptance shall be done at no additional cost to the member. *Exceptions/deviations must be listed on the Scope of Work/Services and Specifications Acceptance Form. List the specification number for each exception/deviation. IFB 15E-0324 Mohave - Serving Arizona Since 1971 Scope of Work/Services and Specifications Acceptance Form Signature on page 53 certifies complete acceptance of the Scope of Work/Services and Specifications in this solicitation, except as noted below(additional pages may be attached, if necessary). Check one of the following responses to the Scope of Work/Services and Specifications: terX We take no exceptions/deviations to the Scope of Work/Services and Specifications. (Note:If nothing is listed below, it is understood that no exceptions/deviations are taken.) ❑ We take the following exceptions/deviations to the Scope of Work/Services and Specifications. All exceptions/deviations shall be clearly explained. Reference the corresponding Scope of Work/Services or Specifications that you are taking exceptions/deviations to. Provide details on your exceptions/deviations below: (Note: All requested exceptions/deviations must be dearly explained. Reference the specific language that you are taking exceptions/deviations to, detail any proposed substitute language, and dearly demonstrate how Mohave and its membership will be better served by the substituted language. Unacceptable exceptions/deviations shall remove your bid from consideration for award. Mohave shall be the sole judge on the acceptance of exceptions and Mohave's decision shall be final.) IFB 15E-0324 Mohave - Serving Arizona Since 1971 MC H AVE ARIZONA COOPERATIVE PURCHASING April 2, 2015 Attn: Kenneth C. Totlis, President Michael L. Riddle Painting, Inc. DBA, Riddle Painting & Coatings Company 522 N. Black Canyon Highway Phoenix, AZ 85017-2118 Dear Mr. Totlis: Thank you for your response to IFB 15E-0324. We have now completed the evaluation of IFB 15E-0324. As required by the Arizona School District Procurement Rules (R7-2-1031, P, Q), the original bid security submitted as part of your bid is being returned to you. Please contact me at (928) 718-3228, if there are any questions. ly, Sincere ��.., , C;(.Aga) Nancy L. Colbaugh, CPPB Contracts Specialist I Mohave Educational Services Cooperative. Inc. 625 E. Beale St. • Kingman • AZ • 86401 • 928-753-6945 • www,mesc.org MWD 10/9/14 Bid Bond Bond: 249113 I KNOW ALL MEN BY THESE PRESENTS: THAT, Michael I.. Riddle Painting, Inc. DBA: Riddle Painting &Coatings Company (hereinafter called Principal), as Principal, and Merchants Bonding Company (Mutual) a corporation organized and existing under the laws of the State of Iowa , with its principal office in the city of I)es Moines , (hereinafter called the Surety), as Surety, are held and firmly bound unto Mohave Educational Services Cooperative, Inc. in the State of Arizona, (hereinafter called the Obligee) in the amount of $100,000 for payment whereof the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns,jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted a bid for Exterior/Interior Painting and other Coating Application. NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or contract documents with good and sufficient surety for the faithful performance of such contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter into such contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. The prevailing party in a suit on this bond shall recover as part of his judgment such reasonable attorney fees as may be fixed by a judge of the court. Witness our hands this 1st day of March , 2015. Michael L.Riddle Painting,Inc. I)BA:Riddle Painting &Coatings Company PRINCIPAL SEAL � . BY Kenneth C.Totlis,President Merchants Bonding Company(Mutual) SU t=1'Y � / SEAL tit„,e BY Richard B.Usher,Attorney-In-Fact I Lill&Usher Insurance and Surety AGENCY OF RECORD 3033 N 44th Street#300 Phoenix AZ 85018-7275 IFB 15E-0324 Mohave - Serving Arizona Since 1971 r r -- MERCHANT Bond#:249113 ("IN BONDING COMPANY, POWER OF ATTORNEY Know All Persons By These Presents,that MERCHANTS BONDING COMPANY(MUTUAL)and MERCHANTS NATIONAL BONDING, INC.,both being corporations duly organized under the laws of the State of Iowa(herein collectively called the'Companies"), and that the Companies do hereby make,constitute and appoint,individually, Richard B Usher of Phoenix and State of AZ their true and lawful Attorney-in-Fact,with full power and authority hereby conferred in their name,place and stead,to sign,execute,acknowledge and deliver in their behalf as surety any and all bonds,undertakings, recognizances or other written obligations in the nature thereof,subject to the limitation that any such instrument shall not exceed the amount of: Five Million($5,000,000.00)Dollars and to bind the Companies thereby as fully and to the same extent as if such bond or undertaking was signed by the duly authorized officers of the Companies,and all the acts of said Attorney-in-Fact, pursuant to the authority herein given,are hereby ratified and confirmed. This Power-of-Attorney is made and executed pursuant to and by authority of the following By-Laws adopted by the Board of Directors of the Merchants Bonding Company(Mutual)on April 23,2011 and adopted by the Board of Directors of Merchants National Bonding,Inc.,on October 24,2011. "The President,Secretary,Treasurer,or any Assistant Treasurer or any Assistant Secretary or any Vice President shall have power and authority to appoint Attorneys-in-Fact,and to authorize them to execute on behalf of the Company,and attach the seal of the Company thereto,bonds and undertakings,recognizances,contracts of indemnity and other writings obligatory in the nature thereof. The signature of any authorized officer and the seal of the Company may be affixed by facsimile or electronic transmission to any Power of Attorney or Certification thereof authorizing the execution and delivery of any bond,undertaking,recognizance, or other suretyship obligations of the Company,and such signature and seal when so used shall have the same force and effect as though manually fixed." In Witness Whereof,the Companies have caused this instrument to be signed and sealed this 27th day of February, 2012. •.....N, • a. *(1014� .V.•....- 'tc• MERCHANTS BONDING COMPANY(MUTUAL) .0 • $$QR4j.,o ;���ORPB' q 11. MERCHANTS NATIONAL BONDING,INC. a ,i • •y • • ?%.•- 2003 a. 1933 . • •-e. By arZerpf? STATE OF IOWA •y}•••�r`•�� •••: {T •: COUNTY OF POLK ss. ���""""'•`•aa�` •• President On this 27th day of February , 2012,before me appeared Larry Taylor,to me personally known,who being by me duly sworn did say that he is President of the MERCHANTS BONDING COMPANY(MUTUAL)and MERCHANTS NATIONAL BONDING,INC.;and that the seals affixed to the foregoing instrument is the Corporate Seals of the Companies;and that the said instrument was signed and sealed in behalf of the Companies by authority of their respective Boards of Directors. In Testimony Whereof,I have hereunto set my hand and affixed my Official Seal at the City of Des Moines,Iowa,the day and year first above written. 4ziot WENDY WOODY Z Commission Number Exp4res4 awl. June 20, 2017 Notary Public,Polk County,Iowa STATE OF IOWA COUNTY OF POLK ss. I, William Warner,Jr.,Secretary of the MERCHANTS BONDING COMPANY(MUTUAL)and MERCHANTS NATIONAL BONDING,INC., do hereby certify that the above and foregoing is a true and correct copy of the POWER-OF-ATTORNEY executed by said Companies, which Is still in full force and effect and has not been amended or revoked. In Witness Whereof,I have hereunto set my hand and affixed the seal of the Companies on - this 1st day of 1J//��i , 2015 ��( ,...... ••••••• • aa`''.�(tOlJ,4 % •'p\Na Cpd•; 4 :s ma `: !/-%Gc{tLs.s/ G�Ps!/7 Ja.d%V% ? 93• 13 •'3'_' a Secretary%j- 2CO3 r• .n: .2. sY• POA 0014(7/14) �t4.........•,,%•_, •. kr {7•4. .•`,`d• * •••••••••• ».aa•N 11M-11111LL VSHER Insurance. Bonds. Benefits. February 1, 2015 Mohave Educational Services Cooperative, Inc. 625 E Beale Street Kingman, AZ 86401 RE: Bond Capacity Letter for: Michael L. Riddle Painting Inc 5922 N. Black Canyon Hwy Phoenix, AZ 85017 To Whom It May Concern: As requested, we are pleased to advise that bonding for Michael L. Riddle Painting Inc. is approved for single projects to limits of$750,000. Please feel free to contact us for any additional information. Sincerely, Hill& SHER eitiLe4,0 2i4Ceit. Richard B. Usher, Attorney-In-Fact Merchants Bonding Company (Mutual) cc: Riddle Painting&Coating 5922 N Black Canyon Hwy Phoenix,AZ 85017-2118 3033 North 44th Street, #300 I Phoenix, Arizona 85018 I Phone: 602.956.4220 I Fax: 602.956.4418 www.hillusher.com Supplemental Information — Qualifications and Experience 1. Prepare an Executive Summary that provides a short narrative description of what you are offering for this contract. Riddle Painting and Coatings is an Arizona Corporation established in 1982, founded on the principle that"the customer is always right." Riddle Painting and Coatings has been the Mohave painting contractor since 2000. As such, our number one objective is and has been to make Mohave members our primary concern. Mohave members take priority over all other customers, in every way, because our experience has taught us that Mohave's members are a tight knit community that communicate with each other regularly. If one vendor even lets one of the members down it can sour a member on the contract as a whole. Riddle Painting and Coatings has never had any complaints in fifteen years on the contract and if re-awarded, will continue to strive to be the best possible vendor on the Mohave contract. IFB 15E-0324 Mohave - Serving Arizona Since 1971 Supplemental Information — Qualifications and Experience 2. Bidder shall provide a project plan that describes how the bidder intends to implement the plan to Mohave and its members. This information will include, but not be limited to: • Account team structure and role which includes, but is not limited to description of sales contact process, account team support, and periodic account review processes; • Communication process with Mohave and its members; • Delivery time to members; and • Any other value-added services that may benefit members. Riddle Painting and Coatings is an Arizona corporation established in 1982 founded on the philosophy that the customer is always right. Provide the customer with a great product at a fair price, stand firmly behind our work, and provide employees with a safe working environment. Giving service after the sale and rewarding employees for each successful project has earned Riddle Painting and Coatings the excellent reputation we now enjoy. Riddle Painting and Coatings has been marketing directly to the Mohave members for so many years that we have contacts in almost every member's facility. We are intricately familiar with the bidding schedules and processes for Mohave members and we keep in contact with them throughout the year to make sure we hit all their benchmarks. Our account team consists of two Estimators / Project Managers, which are the primary points of contact for Mohave members for sales and project planning. We have a Project Coordinator that handles much of the paperwork, document control and communication between the customer and Mohave once a Purchase Order has been issued. Our Field Superintendent handles all our operations out in the field, including final punch lists and warranty work when necessary. Our Controller handles the billing and status reports with the customer and Mohave. The owner is responsible for overall quality control and management of the team. Mohave members are the lifeblood of our company so catering to their needs is our primary focus. Based on our experience we know it is important that we stay in contact with the members but don't inundate them with sales calls and correspondence. We know their schedules and understand their needs and we follow up to make sure they are happy with the service they received. All our customers have the contact information for everyone in our company so they can contact anyone here at any time. IFB 15E-0324 Mohave - Serving Arizona Since 1971 Supplemental Information — Qualifications and Experience 3. Indicate how you will ensure your sales staff does not sell products or services that are not on contract or will not meet the public need. Riddle Painting and Coatings can assure Mohave that our sales staff will not sell products or services to members that are not on contract or will not meet the public needs. Our sales/estimating staff are salaried employees and do not work on a commission basis. We utilize line item bids that capture material to be used for each specific project. These line items conform to products described in our bids. Our sales staff has been active in preparing previous bid response with Mohave and is keenly aware of what products and services that should be applied to only Mohave members at the discounted prices. Riddle Painting and Coatings is confident in our ability to serve the needs identified in the IFB in an ethical and proper manner with the most integrity. IFB 15E-0324 Mohave - Serving Arizona Since 1971 RI DDT- E :ags1� IFB 15E-0324 1. Indicate if your firm would qualify as a minority owned business. To qualify for ownership as a minority owned business, at least 51% of the firm's ownership must be held by a person, or persons, of a particular group (e.g., Woman owned, Hispanic owned, Native American owned, etc.). Proof of ownership is evidenced by the transaction privilege tax license or business privilege license for sole proprietorship; business privilege license and written partnership agreement for partnerships; or the Articles of Incorporation, Corporate By-laws and stock certificates for corporations. NOTE: This information is used for reporting purposes only and is not a factor in evaluation. Riddle Painting and Coatings Company does not qualify as a minority owned business. IFB 15E-0324 Mohave - Serving Arizona Since 1971 Supplemental Information — Method of Approach Indicate if your bid is regional or statewide: Regional Statewide AZ If regional, indicate the regions in Arizona you will serve. Are there any limitations to the types of members that you will provide services to? If so, indicate what those limitations are. Riddle Painting and Coatings Company has no limitations in selling to any of the institutions that arc Mohave Members. In the past three years, what percentage of your Arizona business do you estimate was in each geographical area identified below? Maricopa/Pinal/Pima counties 70 Northern Arizona 15 % Southern Arizona 15 % If you are awarded a contract with Mohave, which area(s) of the state will your sales force target? Statewide If a Mohave member in a geographic area of Arizona that is remote from your general service area needs your services, please describe how you would use local subcontractors to accomplish the work. What is the maximum amount of work you would subcontract to complete a job? Riddle Painting and Coatings Company will complete all services in house and would only subcontract striping of play courts,parking lots, and floor prep. Note: Riddle Painting and Coatings Company has never subcontracted another paint company to assist applications in order to meet deadlines. IFB 15E-0324 Mohave - Serving Arizona Since 1971 Riddle Painting & Coatings, Co. Riddle Painting&Coatings,Co. is pleased to submit this bid response to serve as the preferred vendor for painting and coating services for IFB 15E-0324 Painting Services. Riddle Painting&Coatings, Co. is a full-service commercial painting and coating firm operating in Arizona since 1982. Since its inception, Riddle Painting& Coatings,Co. has strived to provide the highest quality painting and coating services to our customers throughout Arizona. Riddle Painting&Coatings,Co. has a long history of superior performance for school districts and municipalities statewide,a proven and verifiable track record that is unmatched. A description of the firm, its organizational structure, and business philosophy are included in the paragraphs that follow. Since 1982, Riddle Painting&Coating,Co. has maintained a Class L-34 license with the Arizona Registrar of Contractors without a single issue reported against the company. In September of 2013 ownership of Michael L Riddle Painting changed and as part of the transition the new name(DBA) Riddle Painting and Coatings was adopted. At that time the state also instituted an increased license requirement,so as of July 2014. Riddle Paining and coatings has a CR-34 license. The ownership transition was seamless with no interruption in Mohave volume or quality of work. This speaks volumes about our commitment to safety and customer service before,during and after each job is completed. In the fall of 2009 the firm moved to a new 5100 square foot facility at 5922 N Black Canyon Hwy, Phoenix AZ 85017.This coupled with the addition of more administrative staff,equipment and field personnel,places Riddle Painting and Coatings in the enviable position of being able to handle any size job or any number of jobs simultaneously. Riddle Painting&Coatings,Co. is proud of the quality and longevity of all its employees. We are committed to hiring and retaining the best possible work force. Superintendent Jerry Bowers has been employed with the firm for fifteen years. Project Manager Tom Kamka has been with us for four years and has fourteen years estimating/project managing experience. All job foremen have been with the company for at least 10 years or more and all are first-aid certified. Employees of Riddle Painting and Coatings wear uniform shirts and appropriate painting and safety gear when working on any project. All employees driving our vehicles are cleared through our insurance company, Hill &Usher. Safety meetings are mandatory and held at the beginning of each day. All employees are fingerprinted,background checked and e-verified prior to being hired. All employees are screened through the Arizona Public Safety Sex Offenders website to check for clearance.The firm has a mandatory drug testing policy in the case of any injury on the job. Riddle Painting&Coatings,Co. is a member in good standing of the Arizona Association of School Business Officials,Arizona School Boards Association,Arizona School Administrators,Arizona Registrar of Contractors,and the Arizona Better Business Bureau, PDCA,Lead Safe Certified. Riddle Painting&Coatings,Co. is currently under contract as the qualified painting contractor for Mohave. Our ability to ramp up to handle large jobs anywhere in the state on short notice provides us the ability to meet the evolving needs of our customers regardless of size or location. The firm has maintained the highest level of quality control in every aspect of its business operations, including document control and submittal, to meet the requirements of any and all contracts. Bonding capacity and credit are crucial in protecting the interests of our clients statewide. Riddle Painting&Coatings, Co. has the ability to bond up to one million dollars per job and an aggregate IFB 15E-0324 Mohave - Serving Arizona Since 1971 capacity of three million dollars overall. We also have a significant six figure line of credit that enables us to provide consistent products and services without delay. Riddle Painting&Coatings,Co. has a vast amount of experience and expertise in house and close relationships with all the significant manufacturers of paint and coating materials. We can help our customers identify the right products for their job and help them meet the constraints of their budget. The extensive network of providers developed by the firm over the years enables us to provide the correct materials to job sites on time. There is an enormous array of options available to customers when selecting products.Top of the line Architectural and Industrial coatings,Green and LEEDS products are available. Low VOC or no VOC (Volatile Organic Compounds)products help out air quality and cause less impact on those who are sensitive to high VOC eminent. Faculty,students,and the general public with allergies to high VOC products no longer need to suffer from newly painted surfaces when these products are used. Our firm works in compliance with the State of Arizona on VOC's and air quality laws by renewing the annual permit required. Our permit number is#000206, SC0800248 and expires in 2017. Riddle Painting&Coatings,Co. is dedicated to keeping our environment as healthy as possible. All job- site waste is brought to our facility and contained for pick up. Waste is never disposed of or left on a job- site. All waste is collected by a professional disposal company that properly record and disposes in accordance with regulations established by the Environmental Protection Agency(EPA). Riddle Painting&Coatings,Co. has been an outstanding vendor for school districts,municipalities and general contractors throughout the state for over 30 years. We have consistently met the high demands of the workload,bonding capacity and cash flow requirements. No customers are ever refused service no matter how remote the location. Our new larger facility, staffed with long term employees will enable us to provide an even greater level of service now and into the future. Our company stays up to date on the latest technology in the industry including Green and LEEDS products, quality control,background checks and all certifications required. We are perfectly positioned to be Arizona's preeminent painting contractor for years to come. Sincerely, KC Totlis President Riddle Painting&Coatings,Co. IFB 15E-0324 Mohave - Serving Arizona Since 1971 Kenneth Totlis President Qualifications: 24 years in the Painting and Decorating Industry 2 years with Riddle Painting and Coatings Company 15 years as an owner / operator of residential construction, paint company Work History: Riddle Painting and Coatings Company 2013- Present Purchased company in September 2013 and have presided over a seamless ownership transition. I have spent over a quarter million dollars upgrading our facilities, equipment and administrative procedures to improve efficiency and quality of service. Suffers Marina 2009 - 2013 General Manager of full service marina facility including sales, service and storage. This business was in need of major help. Oversaw the tear down and rebuilding of their entire operation from bookkeeping to boat sales to service to ship store. In four years I was able to take the company from a money losing outfit to an operating profit of over 500k per year by installing proven business practices. Oasis Remodeling LLC 1999-2007 Owner / Operator of a residential general contraction company licensed in Arizona, specializing in remodeling existing structures. Responsible for everything from estimating to construction management. This company grew to a gross of over 2 million in annual business until the housing market crashed in 2007. T&T Painting Co 1992-1997 Owner/Operator of a residential painting company licensed in Ohio. Responsible for everything from estimating to painting. Sales, estimating and job operations from start to finish. With the help of my former employer at Evers Painting 1 learned how to set up and operate a true professional contracting business with annual gross revenues of over 400k. Evers Painting 1985-1992 Began as a laborer doing prep, basic painting and cleanup. Learned the skills required to become a productive painter,eventually becoming a job leader. Responsible for my crew and every aspect of the job from prep thru completion. I . IFB 15E-0324 Mohave - Serving Arizona Since 1971 Bill Ellison Estimator / Project Manager Qualifications: 23 years in the Painting, Coating, and Decorating Industry 9 months with Riddle Painting and Coatings Company 10 years in Estimating and Project Management Commercial Painting (Paint-Co) 1 year in Estimating and Project Management Commercial Wallcoverings (Reeves Paperhanging) 12 years in Paint Sales industry, Sales and Management (Sherwin Williams Paints, Glidden Paints and ICl/Devoe Coatings) Work History: Riddle Painting and Coatings Company (Phoenix, AZ) 2014— Present Estimator/Project Manager Estimating commercial projects and Project Management. Reeves Paperhanging (Scottsdale, AZ) 2013 — 2014 Estimator/Project Manager Estimating commercial projects and Project Management for Commercial Wallcoverings Paint-Co (Phoenix, AZ) 2003 — 2013 Estimator/Project Manager Estimating commercial projects and Project Management ICl/Devoe Paints and Coatings 2002 — 2003 Commercial Paint Sales Glidden Paints 2001 — 2002 Commercial Paint Sales Commercial Paint Sales and development of Commercial Paint Sales Program Sherwin Williams Paint Company 1991 - 2001 Commercial Paint Sales Retail and Commercial Paint Stores Sales and Management Education: BS in Business and Public Administration —Accounting, University of Arizona, Tucson, AZ IFB 15E-0324 Mohave - Serving Arizona Since 1971 Jennifer Neumann Controller Qualifications: 20 years in Commercial Construction Administration: Contract Administration, Project Coordination, Accounting, and Marketing, 15 years working with JOC Contracts including 15 years working with Mohave Educational Services Work History: Riddle Painting and Coatings Company 2014- Present Controller HACI Service LLC 2011 - 2014 Project Coordination and Marketing McGough Construction 2006 - 2009 Field Project Coordinator General Acrylics, Inc. 1999 - 2006 Contract Administrator and Assistant Controller Education: Certification: Business Management AIBT Certification: Paralegal Studies Brookline College IFB 15E-0324 Mohave - Serving Arizona Since 1971 Jerry Bowers Superintendent/Safety Officer Qualifications: 37 years in the Painting and Decorating Industry 20 years in Management 2 years as Riddle Painting and Coatings Superintendent CPR and First Aid Certified OSHA 30 Certified Work History: Riddle Painting and Coatings Company 1997- Present Superintendent for daily field operations including hiring and maintain field staff, ordering materials and scheduling labor for approved projects. Position manages and maintains on-going safety programs and maintains compliance with current HAZCOM standards as they relate to OSHA/EPA rules and regulations by field staff. Cave Painting 1991-1997 Foreman- Inspects the work site to determine methods of repair: supplies tools and the level of manpower needed to successfully complete the work, and assigns painters to specific tasks and supervises these activities Paradise Painting and Decorating 1989-1991 r Foreman- Manage painters, and adjusts schedules to maintain manpower Career Objectives: Maintain a safe workplace for each project to be completed per the customer. IFB 15E-0324 Mohave - Serving Arizona Since 1971 Kyndell Riddle Office Manager/ Project Coordinator Qualifications: 6 years in the Painting, Coating, and Decorating Industry 6 years with Riddle Painting and Coatings Company 6 years working with school and city facilities supervisors 6 years working with Mohave Educational Services Responsibilities: Application and qualification process for Finger Print Clearance Cards Maintaining compliance with OSHA, CPR, and First Aid New employee documentation and orientation; Ladder Safety, HAZCOM, and General Safety Provides assistance for estimators Work History: Riddle Painting and Coatings Company 2008- Present IFB 15E-0324 Mohave - Serving Arizona Since 1971 14,01. Thomas A. Kamka Estimator / Project Manager Qualifications: 25 years in the Painting, Coating, and Decorating Industry 6 years with Riddle Painting and Coatings Company 21 years in Estimating and Project Management 21 years working with school and city facilities supervisors Work History: Riddle Painting and Coatings Company 2009 — Present Estimator/Project Manager Develop cost estimates by analyzing the materials and labor needed to complete the project and/or service repairs. Skyline Builders and Restoration, Inc. 2004 — 2009 Estimator/Project Manager Generate an estimate containing all customer requirements. Wespac Construction, Inc. 2002 — 2004 Estimator Estimating general construction tenet improvements and assisting senior estimators Asher Brother Painting and Decorating, Inc. 1997 — 2002 Estimator/Project Manager Estimating projects and maintaining the cost of labor and materials within budget Apprenticeship, moved into superintendent, and then estimator project manager Education: Graduated of Madison High School and Completion of Apprenticeship with Local #275 Painters Union IFB 15E-0324 Mohave - Serving Arizona Since 1971 Foreman Qualifications OSHA 10 certified Foreman 1 Qualifications: Foreman 5 50 years in the Painting and Decorating Qualifications: Industry 16 years in the Painting and Decorating 30 years Owning and operating Paint Industry Co 5 years at Riddle Painting and Coatings 1 years as Riddle Painting and Coatings 2 years as Riddle Painting and Coatings Foreman Foreman CPR AND First Aid certified CPR AND First Aid certified OSHA 10 certified Foreman 6 Foreman 2 Qualifications: Qualifications: 21 years in the Painting and Decorating 41 years in the Painting and Decorating Industry Industry 2 years at Riddle Painting and Coatings 19 years at Riddle Painting and Coatings 1 years as Riddle Painting and Coatings 12 years as Riddle Painting and Foreman Coatings Foreman CPR AND First Aid certified OSHA 10 certified CPR AND First Aid certified Foreman 7 Qualifications: Foreman 3 15 years in the Painting and Decorating Qualifications: Industry 22 years in the Painting and Decorating 8 years at Riddle Painting and Coatings Industry 5 years as Riddle Painting and Coatings 17 years at Riddle Painting and Coatings Foreman 7 years as Riddle Painting and Coatings CPR AND First Aid certified Foreman OSHA 10 certified CPR AND First Aid certified OSHA 30 certified Foreman 4 Foreman 8 Qualifications: Qualifications: 16 years in the Painting and Decorating 18 years in the Painting and Decorating Industry Industry 14 years at Riddle Painting and Coatings 14 years at Riddle Painting and Coatings CPR AND First Aid certified 8 years as Riddle Painting and Coatings Foreman CPR AND First Aid certified IFB 15E-0324 Mohave - Serving Arizona Since 1971 The Finest Paints pitiiii•ccrinoi72) AIN S Since 1925 r."'-......,. Emnloy2•_-v.-m::1 THE 01 CHOICE OF PAINTING PROFESSIONALS? DUNN-EDWARDS CORPORATION 4885 East 52ro Place Los Angeles January 13,2015 California 90040-2884 Tel:(323)771-3330 Fax:(323)826-2708 RE: RIDDLE PAINTING AND COATINGS PHOENIX AZ 85017 dunnedwards.com To Whom It May Concern, Riddle Painting has been a valued customer to Dunn-Edwards since 1985. Riddle Painting has always maintained a positive prompt pay history with high balance up to Mid-5 figures. We look forward to many more years of successful business relations with Riddle Painting. If you have any questions, please contact me. 71°- Regards, DUI\N- WARDS CORPORATION t/l(^- ( Traci Park Manager, Credit Department Direct Phone: (323) 826-2619 Email: Traci.Park@DunnEdwards.com • Arizona California Nevada New Mexico Texas PI' a E EARON u • 01 SHERWIN WILLIAMS. 11840 N 28th Dr., Suite 101 Phoenix,AZ 85029 877-287-4225 November 17, 2014 Riddle Painting & Coatings 5922 N Black Canyon Hwy Phoenix, AZ 85017 Acct No: 6597-8485-4 Re: Account Status & Bid List To Whom It May Concern, Riddle Painting & Coatings has had a charge account with the Sherwin Williams Company since January 1986. This account has had over 20 years of satisfactory payment history with Sherwin Williams. I have managed commercial credit accounts for Sherwin Williams in the Phoenix market since 2000 and have not had any credit issues with Riddle Painting &Coatings. Their account is still active and in good standing with Sherwin Williams. If you or anyone else has questions or concerns regarding Riddle's commercial account they may feel free to call me at 602-445-3166. Sincerely, Karl R. Oswald Senior District Financial Manager { BEHRW Professional Products & Services PRO 1/12/2015 Riddle Painting & Coatings 5922 W. Black Canyon Hwy Phoenix Az 85017 Re: Mohave To: Whom it may concern I have had the pleasure to work with Riddle Painting for many years and have always found them to exhibit great work ethics, taking pride in always doing the right thing. I find them to be a very stabile and reliable company with a great working relationship with their vendors, and their customers. I have had no issues in doing business with them. Working with Riddle while working for two different paint companies, I have never had any issues with collecting monies owed or in their prompt attention to making their payments and staying current in their accounts. Please feel free to contact me if further information is required. Thank you /W Steve Gritchen Behr Pro Sales Rep 480-298-7638 BEI-Rgar Behr Process Corporation ( Professional 1':x1 ,r ; tir•r‘., ;I01 sA `},e+• .it h•. An,i t A(127 4 Ph. 714.54f :1..J; I FCi, i14 '41 !rt(t (4-K Dale Wade PPG Paints 2929 N. 32nd. St. Phoenix, AZ 85017 November 25, 2014 To Whom It May Concern: Riddle Painting and Coatings has been a preferred customer of both PPG Pittsburgh Paints and Glidden Paints for as long as I have been in business. I have long considered them to be one of my"go to"applicators when I am asked for recommendations when specifying a coating system for an end user customer or property owner. Their work has always been exemplary and has been complimented by many of my customers. Riddle Painting and Coatings track record of prompt or even early payment makes them a joy to work with from a credit standpoint and has allowed them to enjoy a credit line that few painters have access to. Glidden and PPG Pittsburgh Paints have recently merged to become PPG Paints. We are excited to be able to focus our combined resources on serving Mohave and the education ( market on future projects. If you have questions please feel free to contact me at(602) 319-8243. Sincerely, Dale Wade PPG Paints NACE Level 3 Coating Inspector No.35782 Copyright© 1994,I988,1983 by McGraw-Hill.Inc. I rlw CGAT r City of Peoria * �! * ENGINEERING DEPARTMENT A Q�� 9875 North 85th Avenue �Q Peoria.Arizona 85345 T 623.773.7212 F 623.773.7211 engineering@peoriaoz.gov December 8`s,2014 Mohave Co-Op Reference Letter for Riddle Painting RE: Painting of Neighborhood Parks Dear Sir or Madam; May the intent of this letter offer the reader a sincere appreciation for a job well done by the Riddle Painting and Coatings Company.Riddle Painting and Coatings promised me and others within our department that the paint color selection would be correct on each park amenity and the entire painting operation would be finished before the Thanksgiving Holiday. Without exception,field performance was "` exceptional and the contract completed on time with no additional cost overruns.Over the past several years we have contracted with many contractors and it is always our pleasure to provide a letter of satisfaction or recommendation,however, letters or referrals as such must be earned. In closing,it is my pleasure and appreciation to provide this letter to Riddle Painting&Coatings. We,the City of Peoria will certainly keep Riddle Painting&Coatings in mind for all our future painting projects. Sincerely, %Lai, William Beaudoin,LEED GA CIP Project Manager I T 623.773.7125 M 602.550.2804 wiiliam.beaudoin@peoriaaz.gov fuP% Cc: project file peorlaaz.gov MAINTENANCE DEPARTMENT Pendergast Elementary School District #92 M AI*/ 3845 N. 9167 Avenue r • Phoenix, AZ 85037 David Morales, Director ` Office: 623-772-2255 � I'.:®' / — FAX: 623-872-0281 November 25, 2014 Mohave Co-Op Reference letter for Riddle Painting To Whom It May Concern; I am please to provide this letter of reference regarding Riddle Painting and Coatings Company. Pendergast Elementary School district has a long-standing business relationship with Riddle Paining because of their professional workmanship, dependability, and convenience. Riddle Painting has been and continues to be our preferred painting contractor. This year(2014) Pendergast Elementary School District received interior painting services for Copper King Elementary, Villa De Paz and Desert Mirage. These projects were completed on time and without a single issue. For many years I have worked directly with their staff and I have always had a positive experience with each project. With confidence I highly recommend Riddle Painting for the renewal of painting services with Mohave Educational Services. If you have any questions please do not hesitate to contact me. Sincerely, • 2012 AdvancED Accreditation DY ART Dysart Unified School District No. 89 Nathaniel Dysart Education Center Unified School District November 12,2014 Bob Young Director of Maintenance and Facilities 13825 W Desert Cove Road Surprise,Arizona 85379 Phone:623.876-7028 Mohave Co-Op Reference letter for Riddle Painting Fax:623 876.7036 bob.young@dysart.org www.dysart.org To Whom It May Concern; It is with great pleasure that I write this letter of reference for Riddle Painting and Coatings. Dysart Unified School District would recommend Riddle Paintings and Coatings to have their Mohave contract renewed to ensure a quality painting vendor be available on the contract. Dysart Unified School District's experience with Riddle has been exceptional. They do quality work,very professional, very neat and organized, with great attention to detail.There is not a problem with them working around the campuses and I have never received one negative comment or complaint about them. They do a great job of cleaning up and leaving the areas looking 'like new'. In 2014 they painted the complete exteriors, including block, stucco, and metal at Mountain View, Parkview, Kingwood, and Dysart Elementary Schools. Previous years they have painted numerous other schools exterior and interior. Again I would like to stress; please renew their contract with Mohave to keep this vendor available to Dysart and other Districts. Please feel free to contact me if you need any further information. Sincerely, Bob Y) tg Uiret;t'or of M i1! ntenance and I•acilnies Dysart Unified School District 13825 West Desert Cove Road Surprise, Az. 85379 Superintendent Gail Pletnick,Ed.D. 623-876-7028 Governing Board Traci Sawyer-Sinkbeil Bonnie Schroeder ,.,,Qlossom Tande nnifer Tanner Power in the preparation...Excellence in the journey...Success for a lifetime... IMPORTANT NOTICE THIS IS YOUR IDENTIFICATION CARD 1 YOU MUST: - REPORT DISASSOCIATION of QUALIFYING PARTY IN WRTnNQ WITHIN,s DAYS. [SEE AILS.§32-1164(AX19)AND§32-1151.01] DO NOT DESTROY • REPORT A CHANGE OF ADDRESS UI WR1TINx3 WITHIN 30 DAYS. [SEE A.R.S.§32-1151(BX1f • REPORT ANY TRANSFER OF OWNERSHIP OF 50%OR MORE IMMEDIATELY. [SEE ARS.§32-1151.01) • REPORT ANY CHANGE OF LEGAL ENTITY SUCH AS ANY CHANGE IN THE OWNERSHIP IN SOLE PROPRIETORSHIP OR CHANGE OF A PARTNER IN A UCENSE EFFECTIVE THROUGH: 08/3112016 a�w�Y PARTNERSHIP OR E CREATION OF A NEW CORPORATE ENTITY. STATE OF ARIZONA f f i [SEE RULE R-4-0-11 Registrar of Contractors CERTIFIES THAT Michael L Riddle Painting Inc —Michael L Riddle Painting Inc Riddle Painting and Coatings Riddle PaintIng and Coatings CONTRACTORS LICENSE NO 84296 cuss CR34 5922 N Black Canyon Hwy Painting and Wall Covering Phoenix,AZ 85017 (/J} THIS CARD MUST BE Zjfde418#„rl. •- PRESENTED UPON DEMAND DIRECTOR.ARIZONA REGISTRAR OF CC ITRACTORS IMPORTANT NOTICE THIS IS YOUR IDENTIFICATION CARD YOU MUST: • REPORT DISASSOCIATION OF CUAUFYING PARTY IN WRITING WITHIN 15 DAYS. DO NOT DESTROY [SEE A.R.S.§32-1164(AX19)AND§32-1151.01] • REPORT A CHANGE OF ADDRESS)I WRITINQ WITHIN 30 DAYS. [SEE A.R.S.§32-1151(BXI)) • REPORT ANY TRANSFER OF OWNERSHIP OF 50%OR MORE IMMEDIATELY. [ST t AR.S.§32-1151.01) • REPORT ANY CHANGE OF LEGAL ENTITY SUCH AS ANY CHANGE IN THE ��•• OWNERSHIP IN SOLE PROPRIETORSHIP OR CHANGE OF A PARTNER IN A LICENSE EFFECTIVE THROUGH:0 513 1/2 0 1 6 PARTNERSHIP OR THE CREATION OF A NEW CORPORATE ENTITY. STATE OF ARIZONA " [SEE RULE R-4 9 1101 Registrar of Contractors CERTIFIES THAT d Michael L Riddle Painting Inc Michael L Riddle Painting Inc Riddle Painting and Coatings Riddle Painting and Coatings CONTRACTORS UCENSE NO 84296 CLASS CR34 5922 N Black Canyon Hwy Painting and Wall Covering Phoenix,AZ 85017 /An//^ n '//�/-) THIS CARD MUST BE 16.; „� /' '`•44.dD Yl/ PRESENTED UPON DEMAND w DIRECTOR ARIZONA REGISTRAR OF CONTRACTORS IMPORTANT NOTICE THIS IS YOUR IDENTIFICATION CARD YOU MUST: • REPORT DISASSOCIATION OF QUALIFYING PARTY IN WRfIINQ WITHIN 15 DAYS. DO NOT DESTROY (SEE A.R.S.§32-1154(AX19)AND§32-1151.01) • REPORT A CHANGE OF ADDRESS IN WRITING WITHIN 30 DAYS. [SEE A.R.S.§32-I 151(BX1)] • REPORT ANY TRANSFER OF OWNERSHIP OF 50%OR MORE IMMEDIATELY. [SEE A.R.S.§32-1151.01] • REPORT ANYPCHANGE EE OFO LEGALIETENTITYHIPSUCH AS ANYA CHANGET IN THE OWNERSHIP IN SOLE PROPRIETORSHIP OR CHANGE OF A PARTNER IN A UCENSE GFFECTNS THROUGH: 081311201E ((� PARTNERSHIP OR THE CREATION OF A NEW CORPORATE ENTITY. STATE OF ARIZONA lt• (SEE RULE R-4-9.1101 Registrar of Contractors CERTIFIES THAT .,4; Michael L Riddle Painting Inc Michael L Riddle Painting Inc Riddle Painting and Coatings Riddle Panting and Coatings coriTRAcroes LICENSE NO 84296 caws CR34 5922 N Black Canyon Hwy Painting and Wall Covering Phoenix,AZ 85017 /�/y74444.40e 1/�/�� y/�,�/��r�� THIS CARD MUST BE �( .Q41 y ��r- 444.4 Y/�Y PRESENTED UPON DEMAND _ DIRECTOR.ARIZONA REGISTRAR OF CONTRACTORS �1 w t U c cU co N U ea c m _c v2 • cl 0 c a (� 4�e N N f0 t •> a tit o° lc co co 0 II In ccn O U _ N Q a O d m .i.. .}.t U o +_ N ice/ M ♦ H 03tOf ll v °� _ 15 PA4 ,mi—e U Q a co /s= t I— -0 vommit o ),..r C /.► ii, rz c6 o a x CD d' , 1•t w cn i Y — U. J— L @ cm,* a)t- a) FNVIROKOt. id ~ C O in U; in -0 4�� t c c 14, :VI K c Q a CL L U �` N N �� Q O u: — U (0 U w a) '_ I > 'E ��f fN0 a7 O tt U L N 0 L tt , QLo /11Zi Ci)t : Qo.. CD0,W LL c N Z 0 f° m Mobilization and Travel Description If mobilization and/or travel rates are applicable, describe how they are calculated, and when they are necessary, (e.g. 50 miles from origin, etc.). Include information regarding what the mobilization and travel rates cover. (See Pricing:Reimbursement for Transportation,Mileage,Lodging,Meals and Incidental Expenses in the Special Terms and Conditions.) A.D.O.A for lodging and meals only, except when special/season rate preclude, the PPA i.e; Best Western, Holiday Inn Express, etc. No mileage or travel time will be charged to the district. State rates are used when available, otherwise, local rates are applied. Pricing Methodology Desaiiption ❑ Our pricing methodology is percent of discount off manufacturer's price list or catalog. / ❑ Our pricing methodology is fixed pricing. JL , X Our pricing methodology is a combination of percent of discount off manufacturer's price list or catalog and fixed pricing. Provide a description as to how your pricing will be managed under an awarded contract. If you are using fixed pricing, outline any contingencies for economic adjustments. (See Basis for Pricing in the Special Terms and Conditions.) Sundries 10% Paint 10% Labor and Specialty is fixed-pricing Volume Discount Description Provide a description as to how your volume discounts (if offered) will be managed under an awarded contract. Riddle Painting and Coatings Company does not offer volume discounts. IFB 15E-0324 Mohave-Serving Arizona Since 1971 SECTION P:\G1 DATE ) ARIZONA ACCOUNTING MANUAL I I-D-V-I I O POI I J2OO8 ".�� SUBJECT State of Arizona Travel Policy Supplement I-Maximum Transportation. Lodging and Meal Reimbursement Rates THE FOLLOWING RATES APPLY TO EMPLOYEES TRAVELING ON OFFICIAL STATE BUSINESS: 1. Personal Vehicle Mileage Reimbursement: 44.5 cents per mile effective 11/15/06 2. Privately—owned aircraft: 99.5 cents per mile. Requires prior GAO approval. Based on the shortest air routes from origin to destination. Landing and parking fees are allowed except at the location where the aircraft is normally based. 3. In—State Lodging and Meal Rates: Effective 11/15/06 State Primary Destination County Begin End Lodging Meal All cities not listed All counties not Default Rate below listed below S60 S34 Coconino(Except The Arizona Grand Canyon/Flagstaff City Limits Of Sedona) Oct I Oct 31 $81 S39 Coconino(Except The Grand Canyon/Flagstaff City Limits Of Sedona) Nov 1 Feb 28 $65 $39 Coconino(Except The Grand Canyon/Flagstaff City Limits Of Sedona) Mar 1 Sep 30 $81 S39 Kayenta Navajo $71 549 Phoenix/Scottsdale Maricopa Oct 1 Dec 31 5103 $54 Phoenix/Scottsdale Maricopa Jan 1 Mar 31 5141 $54 Phoenix I Scottsdale Maricopa Apr 1 May 31 $109 S54 Phoenix/Scottsdale Maricopa Jun I Aug 31 574 554 Phoenix/Scottsdale Maricopa Sep I Sep 30 5103 S54 City Of Sedona Which Falls Within Yavapai And Coconino Sedona Counties Oct 1 Feb 28 $107 $59 City Of Sedona Which Falls Within Yavapai And Coconino Sedona Counties Mar 1 May 31 5118 S59 City Of Sedona Which Falls Within Yavapai And Coconino Sedona Counties Jun I Sep 30 $107 S59 Sierra Vista Cochise $66 S34 Tucson Pima Oct 1 Dec 31 S83 $44 Tucson Pima Jan 1 Mar 31 S119 $44 Tucson Pima Apr I Sep 30 S83 $44 Yuma Yuma $71 S34 SECTION PAGE DATE e ARIZONA ACCOUNTING MANUAL I I—D—V-I 2 01/01/2008 SI'IIJFCT State of Arizona Travel Policy Supplement 1 - Maximum Transportation. Lodging and Meal Reimbursement Rates 4. Out—of—State Lodging and Meal Rates: Effective 11/15/06 State Primary Destination _ County Begin End Lodging Meal Jef erson And Alabama Birmingham Shelby $80 S39 Gulf Shores Baldwin Oct 1 May 31 $88 $34 Gulf Shores Baldw in Jun 1 Jul 31 S107 $34 Gulf Shores Bald«in Aug I Sep 30 S88 $34 Madison And Huntsville Limestone $71 S39 Montgomery Montgomery $73 $34 Arkansas Hot Springs Garland S87 544 Little Rock Pulaski $76 S49 Antioch/Brentwood/ Concord/Lafayette/ Martinez/Pleasant Hill/ Richmond/San Ramon/ California Walnut Creek Contra Costa $104 $44 Bakersfield/Delano (Naval Weapons Center And Ordinance Test ... Station/China Lake/) Kern S70 $39 Barstow/Ontario/ Victorville San Bernardino $87 $54 Benicia/Dixon/Fairfield /Vacaville/Vallejo Solano S87 S39 Brawley/Calexico/El Centro/Imperial Imperial $75 $34 Chico/Orville Butte $68 S34 Clearlake Lake S65 S39 Death Valley Invo S76 S44 Fresno Fresno S79 S49 Los Angeles/ Orange And Ventura,Edwards Los Angeles AFB $110 S59 Mammoth Lakes Mono $101 S49 Mill Valley/San Rafael/ Novato/Corte Madera/ Sausalito/Tiburon/ Larkspur Marin S104 S49 Modesto Stanislaus $79 S44 Monterey Monterey S111 S59 Napa Napa S129 S59 Oakhurst Madera Oct 1 Jan 3I 564 534 California Oakhurst Madera Feb 1 Aug 31 S75 S34 ©MOSECTION PAGE DATE ARIZONA ACCrnt 1TtNG M1t�Nu 1t. I I—D—V-1 3 01/01/2008 -• SUBJECT State of Arizona Travel Policy Supplement I - Maximum Transportation, Lodging and Meal Reimbursement Rates State Primary Destination County Begin End Lodging Meal Oakhurst Madera Sep 1 Sep 30 $64 S34 Oakland Alameda $94 S54 Palm Springs Riverside Oct 1 Dec 3I S105 S54 Palm Springs Riverside Jan I Apr 30 S131 $54 Palm Springs Riverside May I Aug 31 , $88 $54 Palm Springs Riverside Sep I Sep 30 S105 S54 Point Arena/Gualala Mendocino $71 S49 Redding Shasta S78 S39 Sacramento Sacramento 5103 $54 San Diego San Diego SI31 $59 San Francisco San Francisco S140 $59 San Luis Obispo San Luis Obispo S102 S49 San Mateo/Foster City/ Belmont San Mateo S98 S49 Santa Barbara Santa Barbara Oct 1 Jun 30 5130 S54 Santa Barbara Santa Barbara Jul 1 Aug 31 $169 S54 Santa Barbara Santa Barbara Sep I Sep 30 5130 S54 Santa Cruz Santa Cruz Oct I May 31 S101 S49 Santa Cruz Santa Cruz Jun I Aug 31 S126 S49 Santa Cruz Santa Cruz Sep 1 Sep 30 $101 S49 City Limits Of Santa Monica Santa Monica $I70 S59 Santa Rosa Sonoma $108 S59 South Lake Tahoe El Dorado Oct 1 Nov 30 5122 S49 South Lake Tahoe El Dorado Dec I Mar 31 $144 $49 South Lake Tahoe El Dorado Apr I Jun 30 $106 S49 South Lake Tahoe El Dorado Jul I Sep 30 5122 $49 Stockton San Joaquin 575 S39 Sunnyvale/Palo Alto/ San Jose Santa Clara $110 $54 Tahoe City Placer S98 S54 Truckee Nevada $87 $54 Visalia/Lemoore Tulare And Kings S70 S44 West Sacramento Yolo $75 S39 Yosemite National Park Mariposa Oct 1 Mar 3I $129 S59 Yosemite National Park Mariposa Apr I Aug 31 $85 $59 Yosemite National Park Mariposa Sep I Sep 30 $129 $59 Colorado Aspen Pitkin Oct 1 Nov 30 S108 S59 Aspen Pitkin Dec I Apr 30 $225 S59 Aspen Pitkin May I Aug 31 $127 $59 Aspen Pitkin Sep I Sep 30 $108 $59 Boulder and Boulder/Broomfield Broomfield S93 $49 SECTION PAGE I)ATI . �' ARIZONA ACCOUNTING MANUAL I I—D—V-I 4 01/0 l/�0�$ SUBJECT State of Arizona Travel Policy Supplement I - Maximum Transportation. Lodging and Meal Reimbursement Rates State Primary Destination County Begin End Lodging Meal Colorado Colorado Springs El Paso S80 S39 Cortez Montezuma Oct I May 31 $70 $34 Cortez Montezuma Jun I Aug 31 586 S34 Cortez Montezuma Sep I Sep 30 S70 $34 Crested Butte/Gunnison Gunnison Oct I Nov 30 S84 S44 Crested Butte/Gunnison Gunnison Dec I Jan 31 $240 $44 Crested Butte/Gunnison Gunnison Feb 1 Apr 30 S222 S44 Crested Butte/Gunnison Gunnison May I Sep 30 $84 S44 Denver/Adams/ Arapahoe/ Denver/Aurora Jefferson Counties S127 $44 Douglas County Douglas S84 S49 Durango La Plata Oct I May 31 S81 $44 Durango La Plata Jun I Sep 30 S106 S44 Fort Collins/Loveland Larimer $80 $39 Glenwood Springs/Grand Junction Garfield/Mesa $69 $44 Montrose Montrose Oct I May 31 S64 S34 Montrose Montrose Jun I Sep 30 S79 $34 Silverthorne/ Breckenridge Summit Oct I Nov 30 S92 S49 Silverthorne/ Breckenridge Summit Dec I Apr 30 S 140 S49 Silverthorne/ Breckenridge Summit May I Sep 30 S92 S49 Steamboat Springs Routt Oct I Nov 30 S95 S49 Steamboat Springs Routt Dec I Mar 31 $169 $49 Steamboat Springs Routt Apr I Sep 30 $95 S49 Telluride San Miguel Oct I Jan 31 $150 S54 Telluride San Miguel Feb I Apr 30 S192 S54 Telluride San Miguel May I Sep 30 $119 $54 Vail Eagle Oct 1 Nov 30 S127 S59 Vail Eagle Dec I Mar 31 $301 $59 Vail Eagle Apr I Sep 30 S127 $59 Connecticut Bridgeport/Danbury Fairfield $113 S59 Cromwell/Old Saybrook Middlesex $79 $39 Hartford Hartford $99 S44 Lakeville/Salisbury Litchfield $90 $59 New Haven New Haven $89 S59 New London/Groton New London $94 $59 Putnam/Danielson/ Storrs/Mansfield Windham/Tolland $71 S54 Delaware Dover Kent Oct I May 31 S76 S39 •,, SECTION PAGE DA'I1 6,)' ARIZONA ACCOI'\TING�1ANUAl I I-D-V-I 5 0 l/0 I/2008 o,.o "` SUBJECT State of Arizona Travel Policy Supplement I - Maximum Transportation, Lodging and Meal Reimbursement Rates ��� � r •.? State ma.,' r);,,.i"i!r lim,, "ii:I.„ Alliii11141041Dal ,',.d u(.=1 3"Dover Kent Jun 1 Sep 30 $86 $39 Delaware Lewes Sussex Oct I Jun 30 573 $34 Lewes Sussex Jul I Aug 31 $106 S34 Lewes Sussex Sep I Sep 30 S73 S34 Wilmington New Castle 5102 534 Florida Altamonte Springs Seminole $80 S34 Bradenton Manatee Oct I Jan 31 S89 S34 Bradenton Manatee Feb 1 Mar 31 $131 534 Bradenton Manatee Apr I Sep 30 S89 534 Cocoa Beach Brevard Oct 1 Dec 31 S93 S39 Cocoa Beach Brevard Jan I Mar 31 $103 S39 Cocoa Beach Brevard Apr I Sep 30 $93 $39 Daytona Beach Volusia Oct I Jan 31 S83 $34 Daytona Beach Volusia Feb I Mar 31 $138 $34 Daytona Beach Volusia Apr I Jul 31 $91 $34 Daytona Beach Volusia Aug 1 Sep 30 $83 $34 Fort Lauderdale Broward Oct I Dec 31 $126 $49 Fort Lauderdale Broward Jan I Mar 31 $172 $49 Fort Lauderdale Broward Apr I May 31 $126 S49 Fort Lauderdale Broward Jun 1 Sep 30 $94 $49 Fort Myers Lee Oct 1 Dec 31 $81 $44 Fort Myers Lee Jan I Apr 30 $127 $44 Fort Myers Lee May I Sep 30 $81 S44 Fort Pierce Saint Lucie Oct I Jan 31 $89 S44 Fort Pierce Saint Lucie Feb I Mar 31 $129 S44 Fort Pierce Saint Lucie Apr 1 Sep 30 $89 $44 Fort Walton Beach/De Okaloosa And Funiak Springs Walton Oct I Oct 31 S109 S39 Fort Walton Beach/De Okaloosa And Funiak Springs Walton Nov I Feb 28 S80 $39 Fort Walton Beach/De Okaloosa And Funiak Springs Walton Mar 1 May 31 S128 $39 Fort Walton Beach/De Okaloosa And Funiak Springs Walton Jun I Jul 31 $I68 S39 Fort Walton Beach/De Okaloosa And Funiak Springs Walton Aug I Sep 30 $109 539 Gainesville Alachua $79 $39 Gulf Breeze Santa Rosa Oct 1 Feb 28 $87 S34 Gulf Breeze Santa Rosa Mar I Sep 30 $103 S34 Jacksonville/Jacksonville Beach/Mayport Naval Duval/City Of Station/Fernandina Jacksonville And Beach/Atlantic Beach Nassau $78 S44 '''' SECTION 13\c,I DATE ARIZONA ACCOUNTING MANUAL I I—D—V-1 6 01/01/2008 SUBJECT .--- State of Arizona Travel Policy Supplement I - Maximum Transportation, Lodging and Meal Reimbursement Rates State Primary Destination County Begin End Lodging Meal Key West Monroe Oct I Nov 30 $139 $59 Florida Key West Monroe Dec 1 Jan 31 $168 $59 Key West Monroe Feb I Mar 31 $214 $59 Key West Monroe Apr 1 Sep 30 $139 $59 Kissimmee Osceola Oct I Jun 30 S75 $34 Kissimmee Osceola Jul 1 Aug 31 $63 $34 Kissimmee Osceola Sep I Sep 30 $75 $34 Lakeland Polk $81 $34 Leesburg Lake Oct 1 Nov 30 $67 S39 Leesburg Lake Dec 1 Mar 3 I $75 S39 Leesburg Lake Apr I Sep 30 $67 $39 Miami Miami-Dade Oct I Dec 31 $107 $54 Miami Miami-Dade Jan I Mar 31 S157 $54 Miami Miami-Dade Apr 1 Sep 30 $107 $54 Naples Collier Oct I Jan 31 S110 $59 Naples Collier Feb 1 Mar 31 $190 $59 Naples Collier Apr I Sep 30 $110 $59 Ocala Marion Oct I Dec 31 $77 S39 Ocala Marion Jan I Mar 31 $92 $39 Ocala Marion Apr I Sep 30 $77 $39 Orlando Orange Oct I Dec 31 $89 $44 Orlando Orange Jan I Mar 31 $114 $44 Orlando Orange Apr I Sep 30 $89 $44 Boca Raton/Delray Beach/Jupiter/ Palm Beach Gardens/Palm Beach/Palm Beach Shores/Singer Island And West Palm Beach Palm Beach. Oct I Jan 31 $110 S59 Boca Raton/Delray Beach/Jupiter/ Palm Beach Gardens/Palm Beach/Palm Beach Shores/Singer Island And West Palm Beach Palm Beach. Feb I Mar 31 $163 $59 Boca Raton/Delray Beach/Jupiter/ Palm Beach Gardens/Palm Beach/Palm Beach Palm Beach Shores/Singer Apr I Sep 30 $110 $59 (((�' SECTION PAGE DATE ' I ARIZONA ACCOUNTING MANUAL I I-D-V-1 7 O l/0 112008 1filw' SUBJECT State of Arizona Travel Policy Supplement I -Maximum Transportation. Lodging and Meal Reimbursement Rates State Primary;Destination County'' Begin End dging Meal Island And West Palm Beach. Florida Panama City Bay Oct I Feb 28 S79 S44 Panama City Bay Mar I May 31 S I06 $44 Panama City Bay Jun I Jul 31 $127 $44 Panama City Bay Aug 1 Sep 30 S79 S44 Pensacola I Pensacola Beach Escambia S94 $44 Punta Gorda Charlotte Oct I Jan 31 $78 S39 Punta Gorda Charlotte Feb 1 Mar 31 S 110 S39 Punta Gorda Charlotte Apr 1 Sep 30 S78 S39 Sarasota Sarasota Oct 1 Jan 31 S88 $44 Sarasota Sarasota Feb 1 Mar 31 S133 $44 Sarasota Sarasota Apr I Sep 30 S88 $44 Sebring Highlands S92 S34 St.Augustine St.Johns Oct I Jan 31 S92 $49 St. Augustine St.Johns Feb 1 Mar 31 Sill S49 St. Augustine St.Johns Apr I Sep 30 S92 S49 , •.. Stuart Martin Oct 1 Oct 3I $101 S44 Stuart Martin Nov 1 Jan 31 S119 $44 Stuart Martin Feb I Mar 31 S159 S44 Stuart Martin Apr I Sep 30 S101 $44 Tallahassee Leon S82 S39 Pinellas And Tampa/St. Petersburg Hillsborough Oct I Dec 31 S88 $49 Pinellas And Tampa/St. Petersburg Hillsborough Jan 1 Mar 31 S11 I $49 Pinellas And Tampa/St. Petersburg Hillsborough Apr I Sep 30 S88 S49 Vero Beach Indian River Oct 1 Jan 31 S98 S44 Vero Beach Indian River Feb I Mar 31 $131 S44 Vero Beach Indian River Apr 1 Sep 30 $98 S44 Georgia Athens Clarke S81 S34 Fulton/Dekalb Atlanta And Cobb $124 $44 Augusta Richmond S72 S34 Columbus Muscogee $79 $34 Conyers Rockdale S71 S34 Duluth/Norcross/ Lawrenceville/Braselton Gwinnett $72 $39 Jekyll Island/Brunswick Glynn $100 $44 Savannah Chatham S95 S44 Idaho Boise Ada $79 $44 SECTION PAGE DATE 7W ARIZONA ACCOUNTING ntAxo:u. I1—D—V 1 8 01/01/?008 SUBJECT -- State of Arizona Travel Policy Supplement I - Maximum Transportation, Lodging and Meal Reimbursement Rates tae 'nn ary I is ha on oun •J,, _ ..:a gal' Coeur D'Alene Kootenai Oct I May 31 S65 $54 Coeur D'Alene Kootenai Jun I Aug 31 $95 S54 Coeur D'Alene Kootenai Sep I Sep 30 S65 S54 Idaho Sun Valley/Ketchum Blaine Oct I Jun 30 $71 $54 Sun Valley/Ketchum Blaine Jul I Aug 31 $82 $54 Sun Valley/Ketchum Blaine Sep I Sep 30 $71 $54 Twin Falls Twin Falls S71 S34 Bolingbrook/Romeoville /Lemont/Lockport/ Homer Glen/Mokena/ Illinois New Lenox Will S76 S39 Chicago Cook And Lake Oct I Nov 30 $173 $59 Chicago Cook And Lake Dec I Apr 30 $138 $59 Chicago Cook And Lake May 1 Jun 30 $169 S59 Chicago Cook And Lake Jul 1 Aug 31 $141 S59 Chicago Cook And Lake Sep I Sep 30 S173 S59 City Of Elgin/ Elgin/Aurora Kane $80 S39 Oak Brook Terrace Dupage S95 S44 Rockford Winnebago $65 S34 Springfield Sangamon S76 S44 , Indiana Bloomington Monroe $84 $39 , Brownsburg/Plainfield Hendricks $67 S39 Ft. Wayne Allen $68 S34 Hammond/Munster/ Merrillville Lake S77 S39 Marion/Hamilton/ Fort Benjamin Harrison Military Indianapolis/Carmel Base S93 $39 Lafayette Tippecanoe $75 $34 Michigan City La Porte S75 S34 Nashville Brown $66 $44 South Bend St.Joseph $86 S39 Valparaiso/Burlington Beach Porter $75 $44 Iowa Cedar Rapids Linn $72 $34 Des Moines Polk $74 $39 Geary/Riley And Kansas Fort Riley/Manhattan Pottawatomie S67 S34 Kansas City/Overland Wyandotte And Park Johnson S96 $39 Wichita Sedgwick $75 S44 Kentucky Boone County Boone S88 $39 SECTION PAGE DATE: ., ARIZONA ACCOUNTING MANUAL I I—D—V-1 9 01/01/2008 SUBJECT State of Arizona Travel Policy Supplement I - Maximum Transportation, Lodging and Meal Reimbursement Rates State Primary Destination County Begin End Lodging Meal , Kenton County Kenton S94 S39 Lexington Fayette S84 S44 Louisville Jefferson Oct I May 31 S94 $44 Louisville Jefferson Jun I Aug 31 S85 S44 Kentucky Louisville Jefferson Sep I Sep 30 S94 S44 East Baton Rouge Louisiana Baton Rouee Parish Oct I Mar 31 S94 $39 East Baton Rouge Baton Rouge Parish Apr I Jun 30 S80 539 East Baton Rouge Baton Rouge Parish Jul I Sep 30 S94 $39 Covington/Slidell St.Tammany Parish Oct 1 Mar 31 $95 $44 Covington/Slidell St.Tammany Parish Apr I Aug 31 S70 $44 Covington/Slidell St.Tammany Parish Sep I Sep 30 595 S44 Lake Charles Calcasieu Parish S71 S34 Orleans/St. Bernard/Jefferson And Plaquemine New Orleans Parishes Oct I May 31 S148 S54 Orleans/St. Bernard/Jefferson And Plaquemine New Orleans Parishes Jun 1 Sep 30 S102 $54 Caddo And Bossier Shreveport Parishes S66 $39 Maine Bar Harbor Hancock Oct 1 May 31 $67 S44 Bar Harbor Hancock Jun 1 Sep 30 $123 $44 Kennebunk/Kittery/ Sanford York Oct I Oct 31 S81 S49 Kennebunk/Kittery/ Sanford York Nov 1 Jun 30 $69 $49 Kennebunk/Kittery/ Sanford York Jul I Aug 31 S108 S49 Kennebunk/Kittery/ Sanford York Sep 1 Sep 30 S8I S49 Cumberland, Portland Sagadahoc Oct 1 Jun 30 S82 $39 Cumberland, Portland Sagadahoc Jul I Sep 30 S103 S39 Rockport Knox Oct I Jun 30 S60 S44 Rockport Knox Jul I Aug 31 $85 S44 Rockport Knox Sep 1 Sep 30 S60 $44 Aberdeen/Bel Air/ Maryland Belcamp/Edgewood Harford S82 S39 Annapolis Anne Arundel $116 $59 . . SECTION PAGE DATE ARIZONA ACCOUNTING.MANUAL II—D—V-I 10 01/01/2008 St'13JECT �- State of Arizona Travel Policy Supplement I - Maximum Transportation, Lodging and Meal Reimbursement Rates State Primary,Destination County Begin End Lodging Meal , Baltimore City Baltimore City $148 $54 Baltimore County Baltimore S92 S49 Dorchester And Cambridge/St. Michaels Talbot Oct I Oct 31 $135 S49 Dorchester And Cambridge/St. Michaels Talbot Nov 1 Apr 30 $99 $49 Dorchester And Maryland Cambridge/St. Michaels Talbot May 1 Aug 31 $146 $49 Dorchester And Cambridge/St. Michaels Talbot Sep 1 Sep 30 $135 S49 Columbia Howard $104 $44 Frederick Frederick S85 $34 Hagerstown Washington $65 S34 La Plata/Indian Head Charles $70 $34 Lexington Park/ St. Mary's And Leonardtown/Lusby Calvert S82 S34 Ocean City Worcester Oct I , May 31 $74 $59 Ocean City Worcester Jun I Sep 30 $159 S59 Washington DC Metro Montgomery and Area Prince Georges Oct I Nov 30 $195 S59 ..- Washington DC Metro Montgomery and Area Prince Georges Dec I May 31 S188 S59 Washington DC Metro Montgomery and Area Prince Georges Jun I Aug 31 $162 $59 Washington DC Metro Montgomery and Area Prince Georges Sep I Sep 30 $195 S59 Massachusetts Andover Essex $84 S54 Suffolk/City Of Boston/Cambridge Cambridge Oct I Oct 31 S203 S59 Suffolk/City Of Boston/Cambridge Cambridge Nov 1 Aug 31 S168 S59 Suffolk/City Of Boston/Cambridge Cambridge Sep I Sep 30 $203 S59 Burlington/Woburn Middlesex $104 S54 City Limits Of Falmouth Falmouth Oct I Jun 30 $85 S44 City Limits Of Falmouth Falmouth Jul I Aug 31 $128 $44 City Limits Of Falmouth Falmouth Sep I Sep 30 $85 $44 Hyannis Barnstable Oct 1 Apr 30 $80 $54 Hyannis Barnstable May I Jun 30 S95 S54 Hyannis Barnstable Jul I Aug 31 $124 $54 Hyannis Barnstable Sep I Sep 30 $80 S54 Martha's Vineyard Dukes Oct I Oct 31 $116 S59 `, SECTION I'AGI[ DATE 1�' ARIZONA ACCOUNTING MANUAL 11—D—V-I I I 01/01/2008 ✓ SUBJECT State of Arizona Travel Policy Supplement I - Maximum Transportation, Lodging and Meal Reimbursement Rates State Primary Destination County I, .°' End ` Lodging Meal Martha's Vineyard Dukes Nov I May 31 S96 S59 Martha's Vineyard Dukes Jun I Aug 31 SI75 $59 Martha's Vineyard Dukes Sep I Sep 30 SI16 $59 Nantucket Nantucket Oct I Nov 30 S154 $59 Nantucket Nantucket Dec I May 31 S I30 S59 Nantucket Nantucket Jun 1 Aug 31 S224 $59 Massachusetts Nantucket Nantucket Sep I Sep 30 S154 $59 Northampton Hampshire S88 S34 Pittsfield Berkshire Oct I Jun 30 S87 S54 Pittsfield Berkshire Jul I Aug 31 $104 S54 Pittsfield Berkshire Sep 1 Sep 30 S87 S54 Plymouth/Taunton/New Bedford Plymouth/Bristol S91 S49 Quincy Norfolk Sill S39 Springfield Hampden S90 S39 Worcester Worcester $87 S44 Michigan Ann Arbor Washtenaw S86 S39 Benton Harbor/St. <"" Joseph/Stevensville Berrien $68 S44 Charlevoix Charlevoix $71 S44 Detroit Wayne S100 S44 East Lansing/Lansing Ingham And Eaton $75 S34 Flint Genessee $73 $34 Frankenmuth Saginaw S67 S39 Grand Rapids Kent S75 S34 Holland Ottawa S72 S39 Kalamazoo/ Kalamazoo/ Battle Creek Calhoun S75 S39 Mackinac Island Mackinac Oct I Jun 30 S65 S44 Mackinac Island Mackinac Jul 1 Aug 31 $88 S44 Mackinac Island Mackinac Sep I Sep 30 S65 S44 Midland Midland $85 $34 Mount Pleasant Isabella $68 $39 Muskegon Muskegon Oct I May 31 $64 $34 Muskegon Muskegon Jun 1 Aug 31 $80 $34 Muskegon Muskegon Sep I Sep 30 $64 $34 Ontonagon/Baraga/ Ontonagon/Baraga Houghton /Houghton $72 S34 Petoskey Emmet Oct I Jun 30 $67 S49 Petoskey Emmet Jul I Aug 31 $90 $49 Petoskey Emmet Sep I Sep 30 S67 $49 Pontiac/Auburn Hills Oakland S94 $39 Sault Ste Marie Chippewa $62 S34 (/1:.:. SECTION PAGE DATE ARIZONA ACCOUNTING MANUAL I I—D—V-I l 01/01/200$ SUBJECT State of Arizona Travel Policy Supplement I - Maximum Transportation. Lodging and Meal Reimbursement Rates State Primary Destination County Begin End Lodging Meal South Haven Van Buren Oct 1 May 31 S63 S34 South Haven Van Buren Jun 1 Aug 31 $85 534 South Haven Van Buren Sep I Sep 30 $63 S34 Grand Traverse Traverse City And Leland And Leelanau Oct I Jun 30 $66 $39 Grand Traverse Michigan Traverse City And Leland And Leelanau Jul I Aug 31 $103 $39 Grand Traverse Traverse City And Leland And Leelanau Sep 1 Sep 30 $66 S39 Warren Macomb $75 S34 Minnesota Coon Rapids/Ramsey Anoka $72 S39 Duluth St. Louis Oct 1 May 31 $71 $44 Duluth St. Louis Jun I Sep 30 $87 S44 Eagan/Burnsville/ Mendota Heights/ Lakeville/Inver Grove Heights Dakota $80 $44 Hennepin And Minneapolis/St. Paul Ramsey $113 $59 Rochester Olmstead $90 $39 Mississippi Gulfport/Biloxi Harrison Oct 1 Mar 31 $94 $39 Gulfport/Biloxi Harrison Apr I Aug 31 $63 S39 Gulfport/Biloxi Harrison Sep I Sep 30 $94 $39 Robinsonville Tunica $65 S39 Starkville Oktibbeha $70 $39 Jackson/Clay/ Missouri Kansas City Cass And Platte $96 S44 Osage Beach/St. Robert/ Camden/Miller/ Ft.Leonardwood Pulaski $70 $44 Springfield Greene $70 $34 St. Louis/St. Louis City And St. St.Louis Charles $103 S54 Big Sky/West Montana Yellowstone Gallatin Oct 1 Jun 30 S73 $44 Big Sky/West Yellowstone Gallatin Jul 1 Aug 31 $96 S44 Big Sky/West Yellowstone Gallatin Sep I Sep 30 S73 $44 Butte Silver Bow S65 S39 Helena Lewis And Clark S67 S39 Missoula/Poison/ Missoula/Lake/ Kalispell Flathead Oct I May 31 $73 S39 Missoula/Poison/ Missoula/Lake/ Jun 1 Aug 31 $90 $39 SECTION PAGE DATE '.y ARIZONARIZONA ACCOUNTING MANUAL I I—D—V-I 13 0 I/0I/2008 SUBJECT State of Arizona Travel Policy Supplement I - Maximum Transportation. Lodging and Meal Reimbursement Rates State Primary Destination County Begin End Lodging Meal Kalispell Flathead Missoula I Poison/ Missoula/Lake/ Kalispell Flathead Sep I Sep 30 S73 S39 Nebraska Omaha Douglas S84 $44 Incline Village/Crystal Nevada Bay/Reno/Sparks Washoe Oct I May 31 $101 $44 Incline Village/Crystal Nevada Bay/Reno/Sparks Washoe Jun I Aug 31 S139 $44 Incline Village/Crystal Bay/Reno/Sparks Washoe Sep I Sep 30 $101 $44 Las Vegas Clark Oct I Apr30 S114 $59 Las Vegas Clark May I Aug 31 $100 $59 Las Vegas Clark Sep I Sep 30 S114 S59 Douglas!Carson Stateline/Carson City City Counties S83 S59 New Hampshire Concord Merrimack Oct I Oct 31 S92 $39 Concord Merrimack Nov I May 31 S72 S39 Concord Merrimack Jun 1 Sep 30 S92 S39 Conway Carroll Oct I Feb 28 $120 $44 Conway Carroll Mar I Jun 30 $97 $44 Conway Carroll Jul 1 Aug 31 S146 $44 Conway Carroll Sep I Sep 30 $120 S44 Durham Strafford $81 S39 Laconia Belknap Oct I Jun 30 S81 S34 Laconia Belknap Jul I Aug 31 $100 S34 Laconia , Belknap Sep 1 Sep 30 S81 $34 Lebanon/Lincoln/West Lebanon/Franconia/ Hanover/Holderness/ Sunapee/Waterville Valley/North Woodstock Grafton And /Plymouth Sullivan $116 $44 Manchester Hillsborough $90 $39 Portsmouth Rockingham Oct I Jun 30 S93 $39 Portsmouth Rockingham Jul I Sep 30 $121 S39 Atlantic City/Ocean City Atlantic and Cape New Jersey /Cape May May Oct I Oct 31 $114 S49 Atlantic City/Ocean City Atlantic and Cape /Cape May May Nov I Apr 30 $94 S49 Atlantic City/Ocean City Atlantic and Cape /Cape May May May I Sep 30 S114 $49 Belle Mead Somerset S125 $39 Camden And Cherry Hill/Moorestown Burlington $82 $39 .:..;. SECTION PAGE DATE kVARIZONA ACCOUNTING MAxt'AI II—D—V-I 14 01/01/2008 SUBJECT ..,- State of Arizona Travel Policy Supplement I - Maximum Transportation, Lodging and Meal Reimbursement Rates State Primary Destination County Begin End Lodging Meal Eatontown/Freehold Monmouth S106 S44 Edison!Piscataway Middlesex S109 S39 Flemington 1-lunterdon $100 $34 Essex/Bergen/ Hudson And Newark Passaic $116 $44 New Jersey Parsippany Morris $121 $44 Princeton/Trenton Mercer $133 $39 Springfield/Cranford/ New Providence! Westfield/Clark/ Summit/Linden Union $98 $44 Tom's River Ocean Oct 1 May 31 S79 $34 Tom's River Ocean Jun I Aug 31 S102 $34 Tom's River Ocean Sep I Sep 30 $79 S34 New Mexico Albuquerque Bemalillo $70 $44 Los Alamos Los Alamos $75 S44 Santa Fe Santa Fe S83 $54 Taos Taos $69 S54 New York Albany Albany $103 $44 Binghamton/Owego Broome And Tioga $79 $34 Buffalo Erie $81 $49 Floral Park/Garden City/ Glen Cove/Great Neck/ Roslyn Nassau S159 S59 Glens Falls Warren Oct I Max' 31 S83 S44 Glens Falls Warren Jun I Aug 31 $129 S44 Glens Falls Warren Sep I Sep 30 S83 S44 Ithaca/Waterloo/ Tompkins And Romulus Seneca $90 $39 Kingston Ulster $94 $44 Lake Placid Essex Oct I Dec 31 $105 $49 Lake Placid Essex Jan I Jun 30 $94 $49 Lake Placid Essex Jul I Aug 31 S157 $49 Lake Placid Essex Sep I Sep 30 $105 S49 The Boroughs Of Manhattan(Includes The Manhattan/ Boroughs Of Manhattan/ Brooklyn/The Brooklyn/The Bronx Bronx/Richmond And Staten Island) County Oct 1 Dec 31 $274 $59 SECTION I'AG I DATE t: a . ARIZONA ACCOUNTING MANUAL. I[—D—V-I 1; 0 I/01/2008 SUBJECT State of Arizona Travel Policy Supplement I - Maximum Transportation, Lodging and Meal Reimbursement Rates State yi illiikiiii5titi; The Boroughs Of Manhattan(Includes The Manhattan/ Boroughs Of Manhattan/ Brooklyn/The Brooklyn/The Bronx Bronx/Richmond And Staten Island) County Jan I Jun 30 S214 S59 The Boroughs Of Manhattan(Includes The Manhattan/ Boroughs Of Manhattan/ Brooklyn/The Brooklyn/The Bronx Bronx/Richmond And Staten Island) County Jul I Aug 31 $196 S59 The Boroughs Of Manhattan(Includes The Manhattan/ Boroughs Of Manhattan/ Brooklyn 1 The Brooklyn/The Bronx Bronx/Richmond New York And Staten Island) County Sep 1 Sep 30 S274 559 Niagara Falls Niagara Oct I May 31 S63 $39 Niagara Falls Niagara Jun I Aug 31 $93 $39 Niagara Falls Niagara Sep I Sep 30 S63 $39 Nyack/Palisades Rockland $105 $44 Poughkeepsie Dutchess $103 $49 ,,.�, Queens Queens Oct I Dec 31 $177 $54 Queens Queens Jan I Apr 30 $152 $54 Queens Queens May I Jun 30 $163 $54 Queens Queens Jul I Aug 31 $153 $54 Queens Queens Sep I Sep 30 $177 S54 Riverhead/Ronkonkoma /Melville/Smithtown/ Huntington Station/ Amagansett/East Hampton/Montauk! Southhampton/Islandia/ Commack/Medford/ Stony Brook/Hauppauge /Centereach Suffolk S128 $59 Rochester Monroe $87 $39 Saratoga Springs/ Saratoga And Schenectady Schenectady Oct I Jun 30 $99 S39 Saratoga Springs/ Saratoga And Schenectady Schenectady Jul I Aug 31 $160 $39 Saratoga Springs/ Saratoga And Schenectady Schenectady Sep I Sep 30 S99 S39 Syracuse Onondaga 582 $39 Tarrytown/White Plains/ New Rochelle/Yonkers Westchester $137 $54 Troy Rensselaer $83 $34 West Point Orange $98 $39 • SECTION PAGE DATE Ma) 1RIZO\1 1(COt'NTINC MANI'AI. II—Q—V-I 16 01J01/2008 SUBJECT ..- State of Arizona Travel Policy Supplement I - Maximum Transportation. Lodging and Meal Reimbursement Rates State Primary Destination County Begin End Lodging Meal North Carolina Asheville Buncombe Oct I Oct 31 $82 S44 Asheville Buncombe Nov I Jun 30 S71 $44 Asheville Buncombe Jul I Sep 30 S82 S44 Atlantic Beach/ Morehead City Carteret Oct I May 31 S67 S44 Atlantic Beach/ Morehead City Carteret Jun I Aug 31 S96 $44 Atlantic Beach/ Morehead City Carteret Sep I Sep 30 $67 $44 Chapel Hill Orange S80 $44 North Carolina Charlotte Mecklenburg S78 S44 Durham Durham $88 $44 Greensboro Guilford Oct I Apr 30 S90 S39 Greensboro Guilford May I Sep 30 S78 S39 Greenville Pitt S68 $34 Kill Devil Dare Oct I Dec 31 S60 S49 Kill Devil Dare Jan I Sep 30 S91 S49 New Bern/Havelock Craven S76 $39 Raleigh Wake $80 $49 Shalotte/Southport/ Brunswick And Whiteville Columbus $65 $34 Wilmington New Hanover S81 $44 Winston-Salem Forsyth S78 $39 Ohio Akron Summit S78 S44 Canton Stark S73 $39 Hamilton And Cincinnati Clermont S86 $49 Cleveland Cuyahoga $98 S49 Columbus Franklin $93 $44 Greene/Darke And Dayton/Fairborn Montgomery $80 $39 Hamilton Butler And Warren $82 $44 Mentor Lake $80 $39 Port Clinton Ottawa Oct I Jun 30 $60 $39 Port Clinton Ottawa Jul I Aug 31 $87 $39 Port Clinton Ottawa Sep I Sep 30 $60 $39 Rittman Wayne And Medina $72 S34 Sandusky/Bellevue Erie And Huron S91 S34 Toledo Lucas $73 S39 Mahoning And Youngstown Trumbull $75 $34 Oklahoma Oklahoma City Oklahoma $73 $44 Tulsa/Creek/ Tulsa Osage/And Rogers $68 $39 .- SECTION PAI;I: DATE "��' ARIZONA ACCO1\TING N1ANUA1. l I—D—V-I 17 0l/0l/2008 SUBJECT State of Arizona Travel Policy Supplement I - Maximum Transportation. Lodging and Meal Reimbursement Rates State Primaltjp)stination County Begin End lodging Meal Oregon Ashland/Crater Lake Jackson/Klamath S74 S39 Beaverton Washington S79 S39 Bend Deschutes S75 S39 Clackamas Clackamas $72 $34 Eugene/Florence Lane $84 S39 Lincoln City Lincoln Oct 1 Jun 30 S76 S44 Lincoln City Lincoln Jul I Aug 31 S100 S44 Lincoln City Lincoln Sep 1 Sep 30 S76 S44 Portland Multnomah $98 S44 Oregon Seaside Clatsop Oct I Jun 30 $77 S49 Seaside Clatsop Jul 1 Aug 31 Sill S49 Seaside Clatsop Sep 1 Sep 30 S77 S49 Allentown/Easton/ Lehigh And Pennsylvania Bethlehem Northampton $80 S39 Bucks County Bucks $95 S54 Chambersburg Franklin $66 S39 Chester/Radnor I Essington Delaware $88 $39 ('"' Erie Erie $79 S34 Gettysburg Adams Oct I Oct 31 S101 $49 Gettysburg Adams Nov I Mar 31 S72 S49 Gettysburg Adams Apr I Sep 30 S101 S49 Harrisburg Daupin S85 S39 Hershey City Of Hershey Oct 1 Feb 28 $82 $39 Hershey City Of Hershey Mar I May 31 $88 S39 Hershey City Of Hershey Jun I Sep 30 S139 S39 Lancaster Lancaster S83 S44 Malvern/Frazer/Berwyn /Phoenixville Chester S106 S44 Mechanicsburg Cumberland $75 $49 Montgomery County Montgomery S114 S54 Philadelphia Philadelphia S138 S59 Pittsburgh Allegheny S100 S49 Reading Berks $78 $39 Scranton Lackawanna $71 $34 State College Centre S76 $39 East Greenwich/ Warwick/North Kent And Rhode Island Kingstown Washington S99 $44 Jamestown/Middletown/ Newport Newport Oct I Nov 30 $137 $59 Jamestown/Middletown/ Newport Newport Dec I Feb 28 S83 S59 l Six TION PM;1 DATE "Li* L ARIZONA ACCOUNTING MANUAI, 11 l� `! l 18 O I/0I/2OO8 SUBJECT State of Arizona Travel Policy Supplement I - Maximum Transportation, Lodging and Meal Reimbursement Rates State Primary Destination County Begin End Lodging Meal Jamestown/Middletown/ Newport Newport Mar I Sep 30 $137 S59 Providence Providence $144 S49 South Carolina Aiken Aiken $70 S34 Charleston/ Berkeley And Charleston Dorchester 592 S49 Columbia Richland $75 S39 Greenville Greenville $75 S44 Hilton Head Beaufort Oct I Oct 31 $120 $49 South Carolina Hilton Head Beaufort Nov I Feb 28 $80 $49 Hilton Head Beaufort Mar 1 Sep 30 S120 S49 Myrtle Beach Horry , Oct I Feb 28 S67 S49 Myrtle Beach Horry Mar I May 31 $82 S49 Myrtle Beach Horry Jun I Aug 31 $118 $49 Myrtle Beach Horry Sep I Sep 30 S67 $49 Fall River And South Dakota Hot Springs Custer Oct I May 31 S61 S34 Fall River And Flot Springs Custer Jun 1 Aug 31 $89 $34 Fall River And Hot Springs Custer Sep I Sep 30 $61 S34 Rapid City Pennington Oct 1 May 31 $63 S39 Rapid City Pennington Jun 1 Aug 31 S106 $39 Rapid City Pennington Sep I Sep 30 $63 S39 Meade/Butte And Sturgis/Spearfish Lawrence Oct I Apr 30 S60 S39 Meade/Butte And Sturgis/Spearfish Lawrence May I Aug 31 $88 S39 Meade/Butte And Sturgis/Spearfish Lawrence Sep I Sep 30 $60 $39 Tennessee Brentwood/Franklin Williamson S82 S44 Chattanooga Hamilton $81 S39 Gatlinburg/Townsend Sevier And Blount $67 $44 Knoxville Knox $74 $44 Memphis Shelby $83 S44 Nashville Davidson $99 S49 Oak Ridge Anderson $72 S34 Tarrant County And Arlington/Fort Worth/ City Limits Of Texas Grapevine Grapevine S120 S39 Austin Travis $85 S49 College Station Brazos $73 S34 Corpus Christi Nueces $78 $39 (1.1 `` SECTION ',Au- DATE °CT ARIZONA.AC000NTING MANUAL II—D—V-I 19 01/01/2008 Su! State of Arizona Travel Policy Supplement I - Maximum Transportation. Lodging and Meal Reimbursement Rates State Primary Destination County Begin. End Lodging Meal Dallas County And Dallas City Of Dallas Oct I Dec 3 I S I00 S54 Dallas County And Dallas City Of Dallas Jan 1 Apr 30 Sl I I $54 Dallas County And Dallas City Of Dallas May I Sep 30 S100 S54 El Paso El Paso S76 $39 Galveston Galveston $96 $44 Houston(L.B.Johnson Montgomery/Fort Space Center) Bend And Harris S95 S54 Hunt County Hunt County S64 S34 Texas Killeen Bell S65 $34 Laredo Webb S88 S39 NicAllen Hidalgo S75 S39 Plano Collin S81 S44 Round Rock Williamson S78 $39 San Antonio Bexar $103 S49 South Padre Island Cameron Oct I Feb 28 $71 S39 f, .. South Padre Island Cameron Mar I Aug 31 $96 $39 South Padre Island Cameron Sep I Sep 30 $71 $39 Waco Mclennan $76 S34 Utah Ogden Weber $61 S39 Park City Summit Oct I Nov 30 $68 S59 Park City Summit Dec I Mar 31 S135 S59 Park City Summit Apr I Sep 30 S68 S59 Provo Utah S69 S44 Salt Lake And Salt Lake City Tooele $90 S49 Chittenden And Vermont Burlington/St. Albans Franklin Oct 1 Oct 31 S95 S44 Chittenden And Burlington/St. Albans Franklin Nov I Apr 30 S81 S44 Chittenden And Burlington/St. Albans Franklin May I Sep 30 $95 $44 Manchester Bennington $79 $54 Montpelier Washington $88 $49 Stowe Lamoille Oct I Nov 30 S108 $59 Stowe Lamoille Dec I Feb 28 S125 S59 Stowe Lamoille Mar I Sep 30 SI08 $59 White River Junction Windsor Oct I Feb 28 $89 S49 White River Junction Windsor Mar I Aug 31 S78 $49 White River Junction Windsor Sep 1 Sep 30 $89 $49 City Of Virginia Charlottesville Charlottesville, $87 $39 ‘,1( DON I'V'I DATE 0!t ("---):utizoN% v(o(\TING NI\\I u. 11-D V-I 20 01/01/2008 SUBJECT , State of Arizona Travel Policy Supplement I - Maximum Transportation. Lodging and Meal Reimbursement Rates l r s_ . . . `. '` 1 ' It ) ' , " " 1.;Begin End Lodging Meal '11 II�I-�t I� �.,k a Ytl i 4 IItll Albemarle Cities of Chesapeake and Chesapeake/Suffolk Suffolk Oct I Mar 31 $74 $39 Cities of Chesapeake and Chesapeake!Suffolk Suffolk Apr I Aug 31 S99 S39 Cities of Chesapeake and Chesapeake/Suffolk Suffolk Sep 1 Sep 30 S74 $39 Chesterfield/Henrico Chesterfield! Counties Henrico S81 S44 Cities of Hampton Hampton City/Newport City and Newport Virginia News News Oct I Mar 31 S73 $39 Cities of Hampton Hampton City/Newport City and Newport News News Apr I Jun 30 S88 S39 Cities of Hampton Hampton City/Newport City and Newport „.x News News Jul I Sep 30 $73 S39 James City and James City and York York Counties,City Counties,Williamsburg of Williamsburg Oct I Mar 31 S70 S49 James City and James City and York York Counties,City Counties,Williamsburg of Williamsburg Apr I Aug 31 $89 S49 James City and James City and York York Counties,City Counties, Williamsburg of Williamsburg Sep I Sep 30 $70 S49 Loudoun County Loudoun $131 $54 Campbell/ Lynchburg Lynchburg City S68 S39 Manassas City of Manassas S87 S34 Cities of Norfolk Norfolk/Portsmouth and Portsmouth Oct 1 Oct 31 $94 S54 Cities of Norfolk Norfolk!Portsmouth and Portsmouth Nov I Mar 31 S77 S54 Cities of Norfolk Norfolk/Portsmouth and Portsmouth Apr I Sep 30 $94 S54 Richmond City City of Richmond $102 $49 City Limits Of Roanoke Roanoke S76 $39 Spotsylvania County/ City Of Fredericksburg Spotsylvania $63 S44 Stafford/Prince William Stafford/Prince $80 $39 (� SECTION PAN! DATE •. �� ARIZONA ACCOUNTING NANUAI. 11—D—V-I 21 0l/01/2008 St't3JECr State of Arizona Travel Policy Supplement I - Maximum Transportation, Lodging and Meal Reimbursement Rates State Primary Destination County Begin End Lodging Meal Counties William Virginia Beach County Virginia Beach Oct I Mar 31 $68 $49 Virginia Beach County Virginia Beach Apr 1 May 3I $83 $49 Virginia Beach County Virginia Beach Jun I Aug 31 5129 $49 Virginia Beach County Virginia Beach Sep I Sep 30 $68 S49 Wallops Island Accomack Oct I Jun 30 $78 $44 Wallops Island Accomack Jul I Aug 3I S111 544 Wallops Island Accomack Sep I Sep 30 S78 $44 Warrenton Fauquier S73 S39 Cities of Alexandria, Fairfax and Falls Church: Washington DC Metro Arlington and Virginia Area Fairfax Oct 1 Nov 30 S195 $59 Cities of Alexandria,Fairfax and Falls Church; Washington DC Metro Arlington and Area Fairfax Dec I May 31 S188 S59 Cities of Alexandria,Fairfax and Falls Church; Washington DC Metro Arlington and Area Fairfax Jun I Aug 31 S162 $59 Cities of Alexandria.Fairfax and Falls Church; Washington DC Metro Arlington and Area Fairfax Sep 1 Sep 30 S195 S59 Anacortes/Camano Island/Coupeville/ Mount Vernon/La Conner/Burlington/ Skagit/Island/San Washington Friday Harbor Juan $74 $54 Bremerton Kitsap S74 $54 Everett/Lynnwood Snohomish $81 549 Ocean Shores Grays Harbor $82 S39 Olympia/Tumwater Thurston S76 S44 Port Angeles/Port Clallam And Townsend Jefferson Oct I Jun 30 $81 $54 Port Angeles/Port Clallam And Townsend Jefferson Jul 1 Aug 31 S1 14 $54 Port Angeles/Port Clallam And ('' '^ Townsend Jefferson Sep 1 Sep 30 $81 $54 SECTION PAGE DATE .( , ARIZONA ACCOUNTING MANUAL 11—D—V-I 2� 01/01/2008 SUBJECT State of Arizona Travel Policy Supplement I - Maximum Transportation. Lodging and Meal Reimbursement Rates State Primary Destination County Begin End Lodging Meal Seattle Kine S136 S59 Spokane Spokane S70 S44 Tacoma Pierce S96 554 Clark/Cowlitz And Vancouver Skamania S101 S44 Washington DC (Also The Cities Of Alexandria/Falls Church And Fairfax /And The Counties Of Arlington And Fairfax/In Virginia;And The Counties Of Montgomery And Prince George's In Maryland)(See Also Maryland And Washington DC District Of Columbia Virginia) Oct I Nov 30 $195 S59 Washington DC J. (Also The Cities Of Alexandria/Falls Church And Fairfax /And The Counties Of Arlington And Fairfax/In Virginia;And The Counties Of Montgomery And Prince George's In Maryland)(See Also Maryland And District Of Columbia Virginia) Dec I May 3 I S188 S59 Washington DC (Also The Cities Of Alexandria/Falls Church And Fairfax /And The Counties Of Arlington And Fairfax/In Virginia;And The Counties Of Montgomery And Prince George's In Maryland)(See Also Maryland And District Of Columbia Virginia) Jun 1 Aug 31 S162 S59 SECTION I'A(GI DATE. ,1�= ARIZONA ACCOUNTING NIANL AI, l l—D V I ?; 01/01/2008 C` SUBJECT State of Arizona Travel Policy Supplement 1 - Maximum Transportation. Lodging and Meal Reimbursement Rates State Primary Destination County Begin End Lodging Meal Washington DC (Also The Cities Of Alexandria/Falls Church And Fairfax /And The Counties Of Arlington And Fairfax/In Virginia;And The Counties Of Montgomery And Prince George's In Maryland)(See Also Maryland And Washington DC District Of Columbia Virginia) Sep 1 Sep 30 SI95 $59 West Virginia Charleston Kanawha S87 $39 Huntington/Barboursville Cabell/Wayne S61 S39 Morgantown Monongalia S76 S39 Shepherdstown Jefferson $69 $39 Wheeling Ohio S71 S39 Wisconsin Appleton City Of Appleton $75 S39 Brookfield/Racine Waukesha/Racine $77 S39 Green Bay Brown $71 S39 Lake Geneva Walworth Oct I Oct 31 $120 S49 Lake Geneva Walworth Nov I Apr 30 S9I $49 Lake Geneva Walworth May 1 Sep 30 S120 S49 Madison Dane S84 S49 Milwaukee Milwaukee S87 S39 Sheboygan Sheboygan Oct Jun 30 , S68 $39 Sheboygan Sheboygan Jul I Aug 31 S77 $39 Sheboygan Sheboygan Sep I Sep 30 S68 S39 Sturgeon Bay Door Oct 1 Oct 31 $74 S44 Sturgeon Bay Door Nov I Jun 30 $60 S44 Sturgeon Bay Door Jul I Sep 30 S74 S44 Wisconsin Dells Columbia Oct 1 Jun 30 $60 S59 Wisconsin Dells Columbia Jul 1 Aug 31 $82 S59 Wisconsin Dells Columbia Sep 1 Sep 30 $60 S59 Wyoming Cody Park Oct I Apr 30 $60 S39 Cody Park May 1 Sep 30 $94 $39 Jackson/Pinedale Teton And Sublette Oct I Jun 30 S85 S49 Jackson/Pinedale Teton And Sublette Jul I Aug 31 SI27 $49 Jackson/Pinedale Teton And Sublette Sep 1 Sep 30 $85 $49 sFc riON PAGE DATE '--' ARIZONA:\CCOI'NTING MANIAI. I I—D—V-I 24 O I/O I/2008 SUBJECT State of Arizona Travel Policy Supplement I - Maximum Transportation, Lodging and Meal Reimbursement Rates 5. Meal Expense Breakdown for partial day travel: Breakfast $ 7.00 $ 8.00 $ 9.00 $ 10.00 $ 11.00 $ 12.00 Lunch S 10.00 $ 11.00 S 13.00 $ 14.00 $ 16.00 S 17.00 Dinner S 17.00 $ 20.00 S 22.00 S 25.00 S 27.00 S 30.00 $ 34.00 $ 39.00 S 44.00 $ 49.00 $ 54.00 $ 59.00 6. Long—Term Subsistence: At least 30 consecutive days in travel status outside a 50 mile radius of residence and post of duty. Up to the first seven (7) days may be reimbursed at the allowable rates stated above if arrangements for housing cannot be made before travel. In—State: Lodging $19.00 per night Meals $20.00 per day Not to exceed a total of: $39.00 per day Out—of—State: Determined on a case—by—case basis. Please submit request to Arizona Department of Administration with sufficient details to determine appropriate rate. 7. Out—of-Country For the current out—of—country rates you may contact the GAO at(602)542-1750 or visit the Department of Defense website for the latest rates: a. Go to the GAO website(www.gao.state.az.us)and click on the Travel link. b. Click on the Current Out-of-Country/Alaska. Hawaii Lodging and Meal Index link. This will take you to Department of Defense website:then c. Click on Per Diem Rates and click on Per Diem Rates again. Next find the OUTSIDE CONUS,NON-FOREIGN OVERSEAS AND FOREIGN rates and select the COUNTRY/STATE from the drop down menu. d. Locate the travel destination and associated lodging and meal rates The breakdown for partial day Meal for out—of—country can be done using the following percentages: Breakfast 20% , Lunch 25% Dinner 55% MILL VSHER Insurance. Bonds. Benefits. February 1, 2015 Mohave Educational Services Cooperative, Inc. 625 E Beale Street Kingman, AZ 86401 RE: Bond Methodology Description for: Michael L. Riddle Painting Inc 5922 N. Black Canyon Hwy Phoenix,AZ 85017 To Whom It May Concern: RE: Bond Methodology Description & Rate Calculation Provide detailed information explaining the methodology to be used when bonds are applied to projects. Describe in detail the method your surety company requires you use(e.g., bonds are applied before sales tax is applied, bonds are applied after sales tax is applied, etc.) Mohave will use this information to verify that your firm is consistently charging bonds in the same manner under an awarded contract. Bond premium will be charged on the total contract sum. If sales tax is included in the contract, bond premium will be charged, if sales tax is not included in the contract amount, no bond premium will apply. indicate in the Pricing Page of this bid the percentage or formula you use to calculate performance and payment bonds for jobs over$50.000.00. Performance bonds will be required only when a job of$50,000.00 or more is offered. 2.5%for first S I OOk of contract 1.5%for next S400k of contract Please feel free to contact us for any additional information. Sincerely, HILL SHER Richard B. sher, Attorney-In-Fact Merchants Bonding Company(Mutual) cc: Riddle Painting&Coating 5922 N Black Canyon Hwy Phoenix,AZ 85017-2118 1033 North 44th Street, #?Ot) I Phoenix, Arizona 85018 I Phone: 602.956.4220 I Fax:602.956.4418 www.hillusher.com 3 Evaluation Requirements — Primary Contract Documents 1, Provide Arizona Transaction Privilege (sales)Tax License Number: 07-259129H Do you collect city, county and/or other local sales tax in Arizona? Yes X No If yes, please check one: X Our combined state, city, county and/or other local sales tax rate is 8.3 % (local rate). ❑The sales tax rate varies by the location (e.g. ship-to-rate). 2. Mohave is established to offer a cooperative purchasing program "which can be accomplished more efficiently and economically as a multi-district or multi-county operation." Efficiency and economy can be established through reduced bidding effort for members and vendors, management of a single contract, fewer price schedules to maintain, fewer contact persons, using Mohave as an extension of members' purchasing departments. Additionally, it is Mohave's assertion that a statewide contract available to over 430 public agencies results in economies of scale and lower prices than those received by bidding individual contracts, especially, but not limited to small member agencies. Will a contract based upon your bid result in the efficiencies and economies described above? YesX No If no, what efficiencies and economies would members receive from a contract based on your bid? 3. List applicable Arizona Contractor's licenses held by your company. Name of licensee Classification Number Painting and Wallcovering CR 34 4. Contact information for purchase orders: Physical Address 5922 N. Black Canyon Highway Email Address KC©riddlepainitng.com Attention of KC Totlis 5. Sales support by region: Name Region served Phone Tom Kamka AZ 602-618-7398 Bill Ellison AZ 602-320-9351 6. Will you offer members a quick pay discount if payment is made within 10 or 20 days? Yes No X If Yes, what is the discount for 10 days? _ 20 days? 7. What is your general website (Internet) address? www.riddlepainting.com 8. Contacts for Mohave: Main Mohave representative contact: KC Totlis IFB 15E-0324 Mohave - Serving Arizona Since 1971 Evaluation Requirements — Primary Contract Documents (Shall be the main point of contact for member_ and he responsible for member information requests.) Title President Email address kc@riddlepaintinq.corn Phone numbei 60'-317-5068 Fax 602-266-8470 Contract Administrator contact: KC Totlis (Shall be the main point of contact for Mohave Procurement/Contract Specialist:. Shall be responsible for handling information requests fion] the Mohave specialists.) Title President Email address kcCariddlepaintinq.com Phone number 602-317-5088 Fax 602-266-8470 Accounting contact: Jennifer Neumann (Shall be the main point of contact for Mohave Accounting Manager.) Title Controller Email addiess Jenniferllriddlepaintinp.com Phone numbei 602-277-3461 Fax 602-266-8470 Open Order Report/Status Report contact: KC Totlis (Shall be the main point of contact regarding open orders.) Title President Email address KCariddleoaintinp.com Phone number 602-317-5088 Fax 602-266-8470 Audit contact: Jennifer Neumann (Shall be the main point of contact for Mohave Audit Specialists.) Title _Controller Email address Jenniferlmriddleoainting.com Phone number 602-277-3461 Fax 602-266-8470 Reconciliation contact: Jennifer Neumann (Shall be the main point of contact for the reconciliation report for Mohave Audit Specialists.) Title Controller Email address Jenniferariddlepainting.com Phone numbei 602-277-3461 Fax 602-266-0470 Escalation contact: KC Totlis (Shall be the main point of contact when an issue needs to be escalated above the main contact and/or contract administrator for the bid/contract, This contact shall be a different individual than those named for the contacts listed above. ) Title President Email addiess KC(aiiddlepaintino.com Phone number 602-317-5088 Fax 602-266-8470 9. Payment remittance address 5922 N. Black Canyon Highway Attn: Jennifer Neumann City Phoenix State AZ Zip 85017 Telephone (invoice questions) 602-277-3461 IFB 15E-0324 Mohave-Serving Arizona Since 1971 Evaluation Requirements — Primary Contract Documents Provide the requested customer support information for warranty and maintenance service offered by your firm,as applicable. X Yes,the following is applicable to our offer. (If yes, please provide the information below.) ❑No,the following is not applicable to our offer. Do you provide warranty and maintenance for the items in the bid? X Yes ❑No If not, how do members obtain warranty and maintenance service? Provide the name and address of the facility that will provide warranty and maintenance service, under an awarded contract. Additionally, provide a contact person and phone number for warranty and maintenance service. If there is more than one facility, provide the names and addresses for all facilities. Attach a list if necessary. If there is a performance issue with the product or application, we will bring it up to standard. Negligence, abuse, or acts of God are not included. Members will contact Jerry Bowers 602-430-4521, 5922 N. Black Canyon Highway, Phoenix, AZ 85017 Do you provide technical assistance via phone? ❑Yes X No If yes, provide a phone number and contact. We have over 40 employees available to serve warranty work. What is your service response time for metropolitan areas (e.g., Phoenix, Tucson) and rural areas? Please allow 24-48 hours to respond to service. Describe the steps a member should take to activate a warranty, if any. Members will contact Jerry Bowers 602-430-4521, 5922 N. Black Canyon Highway, Phoenix, AZ 85017 Do you offer extended warranty or maintenance service plans? [7]Yes X No If yes, provide a summary of the plans here and/or copies of the plans after this page. Include pricing for extended warranty or maintenance service plans in your price schedule. (Tab 3a.) Place any supplemental end-user agreements forms, which include terms and conditions and/or member signature after Tab 4b. IFS 15E-0324 Mohave-Serving Arizona Since 1971 Will members be required to sign any supplemental end-user agreements (sales)? A'cl ❑Yes X No If yes, review/revise your agreement(s) for any terms that conflict with the Mohave terms and conditions. In addition, review for the following common issues: Acceptable agreements shall include: c Non-appropriations clause; o Contract or agreement must be governed by the laws of the State of Arizona; c Net payment is thirty (30) days. Agreements shall not include: o Terms beyond one year; o Waiver of right for a jury trial; o Requirement of upfront payment by member when purchase order is placed; o Entire agreement language; o Auto-renewal language. Attach your reviewed/revised agreement(s). Unacceptable agreement(s) may render your bid nonresponsive. IFB 15E-0324 Mohave - Serving Arizona Since 1971 EXHIBIT B TO COOPERATIVE PURCHASING AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND RIDDLE PAINTING& COATINGS COMPANY [Contractor's Proposal] See following pages. 4820-5401-2080,v. 1 rk 1 RIDDLE PAINTING&COATINGS,CO. ATTN: Raymond Rees 5922 N.Black Canyon Hwy. Phone: 602.721.3325 Phoenix,AZ.85017 Date: 10/01/19 Phone:(602)277-3461 Fax:(602)266-8470 Fax/E-mail:rrees@fh.e,.gov Prepared by: Eddie Serna MOHAVE CONTRACT:15E-Riddle-0403 IEEE= MOHAVE BID Unit Price: Line 8 Product Sub Straight Coats B&R Spray Sqf./Lf. Total 6-4900/05 SPEEDHIDE ZERO INTERIOR QUICK DRY SEALER Drywall 1 $0.19 29626 $5,628.94 6-4310/05 SPEEDHIDE ZERO INTERIOR EGGSHELL Drywall 2 $0.38 29626 $11,257.88 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ADDITIONAL PRICING Qty./L.F. ELC Minor Drywall Repairs Drywall 1 $35.00 60 $2,100.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Men Days State Rate Total Foreman Lodging _ 100 $0.00 Foreman MI&E 44 $0.00 Day Week Month Unit Price Total Man Lift $0.00 32'Scissor Scissor Lift_ 3 $633.42 $1,900.26 Other $0.00 Prepared By: Eddie Serna Taxable Amount $20,887.08 Sales Tax 0.00% $0.00 Subtotal $20,887.08 Bond' 2.55% $0.00 *Bonds are optional. Performance and Payment bonds are available upon request Contingency Monies $0.00 and are charged to the member. Project Total $20,887.08