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C2020-055 - Greenplay, LLC
Contract No. 2020-055 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND GREENPLAY,LLC THIS PROFESSIONAL SERVICES AGREEMENT(this"Agreement") is entered into as of March 17, 2020, between the Town of Fountain Hills, an Arizona municipal corporation (the "Town") and GreenPlay, LLC,a(n) Colorado limited liability company (the "Vendor"). RECITALS A. The Town issued a Request for Proposals, RFP No. 2020-055 (the "RFP"), a copy of which is on file with the Town and incorporated herein byreference, seekingproposals from 1P p P vendors interested in providing professional services consisting of consulting work to assist in developing a Parks, Trails, and Recreation Master Plan for the Town (the "Services"). B. The Vendor responded to the RFP by submitting a proposal (the "Proposal"), attached hereto as Exhibit A and incorporated herein by reference. C. The Town desires to enter into an Agreement with the Vendor to perform the Services, as set forth below. AGREEMENT NOW, THEREFORE, in consideration of the foregoing introduction and recitals, which are incorporated herein by reference, the following mutual covenants and conditions, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Town and the Vendor hereby agree as follows: 1. Term of Agreement. This Agreement shall be effective as of the date first set forth above and shall remain in full force and effect until March 16, 2021 (the "Initial Term"), unless terminated as otherwise provided in this Agreement. After the expiration of the Initial Term, this Agreement may be renewed for up four successive one-year terms (each, a "Renewal Term") if: (i) it is deemed in the best interests of the Town, subject to availability and appropriation of funds for renewal, (ii) at least 30 days prior to the end of the then-current term of this Agreement, the Vendor requests, in writing,to extend this Agreement for an additional one-year term and(iii) the Town approves the additional one-year term in writing(including any price adjustments approved as part of this Agreement),as evidenced by the Town Manager's signature thereon,which approval may be withheld by the Town for any reason. The Vendor's failure to seek a renewal of this Agreement shall cause this Agreement to terminate at the end of the then-current term of this Agreement;provided,however,that the Town may, at its discretion and with the agreement of the Vendor, elect to waive this requirement and renew this Agreement. The Initial Term and all 1 Renewal Terms, if any,are collectively referred to herein as the"Term." Upon renewal,the terms and conditions of this Agreement shall remain in full force and effect. 2. Scope of Work. Vendor shall provide the Services as set forth in the Proposal attached hereto as Exhibit A and incorporated herein by reference. 3. Compensation. The Town shall pay the Vendor an aggregate amount not to exceed $65,549.00,at the rates set forth in the Fee Proposal attached hereto as Exhibit B and incorporated herein by reference. 4. Payments. The Town shall pay the Vendor monthly, based upon work performed and completed to date,and upon submission and approval of invoices. All invoices shall document and itemize all work completed to date. Each invoice statement shall include a record of time expended and work performed in sufficient detail to justify payment. This Agreement must be referenced on all invoices. 5. Documents. All documents, including any intellectual property rights thereto, prepared and submitted to the Town pursuant to this Agreement shall be the property of the Town. 6. Vendor Personnel. Vendor shall provide adequate, experienced personnel, capable of and devoted to the successful performance of the Services under this Agreement. Vendor agrees to assign specific individuals to key positions. If deemed qualified, the Vendor is encouraged to hire Town residents to fill vacant positions at all levels. Vendor agrees that, upon commencement of the Services to be performed under this Agreement, key personnel shall not be removed or replaced without prior written notice to the Town. If key personnel are not available to perform the Services for a continuous period exceeding 30 calendar days, or are expected to devote substantially less effort to the Services than initially anticipated, Vendor shall immediately notify the Town of same and shall, subject to the concurrence of the Town, replace such personnel with personnel possessing substantially equal ability and qualifications. 7. Inspection; Acceptance. All work shall be subject to inspection and acceptance by the Town at reasonable times during Vendor's performance. The Vendor shall provide and maintain a self-inspection system that is acceptable to the Town. 8. Licenses; Materials. Vendor shall maintain in current status all federal, state and local licenses and permits required for the operation of the business conducted by the Vendor. The Town has no obligation to provide Vendor, its employees or subcontractors any business registrations or licenses required to perform the specific services set forth in this Agreement. The Town has no obligation to provide tools, equipment or material to Vendor. 9. Performance Warranty. Vendor warrants that the Services rendered will conform to the requirements of this Agreement and with the care and skill ordinarily used by members of the same profession practicing under similar circumstances at the same time and in the same locality. 2 10. Indemnification. To the fullest extent permitted by law, the Vendor shall indemnify, defend and hold harmless the Town and each council member, officer, employee or agent thereof(the Town and any such person being herein called an "Indemnified Party"), for, from and against any and all losses,claims,damages, liabilities,costs and expenses(including,but not limited to, reasonable attorneys' fees, court costs and the costs of appellate proceedings) to which any such Indemnified Party may become subject, under any theory of liability whatsoever ("Claims"), insofar as such Claims (or actions in respect thereof) relate to, arise out of, or are caused by or based upon the negligent acts, intentional misconduct, errors,mistakes or omissions, breach of contract, in connection with the work or services of the Vendor, its officers, employees, agents, or any tier of subcontractor in the performance of this Agreement. The amount and type of insurance coverage requirements set forth below will in no way be construed as limiting the scope of the indemnity in this Section. 11. Insurance. 11.1 General. A. Insurer Qualifications. Without limiting any obligations or liabilities of Vendor, Vendor shall purchase and maintain, at its own expense, hereinafter stipulated minimum insurance with insurance companies authorized to do business in the State of Arizona pursuant to AR[z. REV. STAT. § 20-206, as amended, with an AM Best, Inc. rating of A- or above with policies and forms satisfactory to the Town. Failure to maintain insurance as specified herein may result in termination of this Agreement at the Town's option. B. No Representation of Coverage Adequacy. By requiring insurance herein, the Town does not represent that coverage and limits will be adequate to protect Vendor. The Town reserves the right to review any and all of the insurance policies and/or endorsements cited in this Agreement but has no obligation to do so. Failure to demand such evidence of full compliance with the insurance requirements set forth in this Agreement or failure to identify any insurance deficiency shall not relieve Vendor from, nor be construed or deemed a waiver of, its obligation to maintain the required insurance at all times during the performance of this Agreement. C. Additional Insured. All insurance coverage, except Workers' Compensation insurance and Professional Liability insurance, if applicable, shall name,to the fullest extent permitted by law for claims arising out of the performance of this Agreement, the Town, its agents, representatives, officers, directors, officials and employees as Additional Insured as specified under the respective coverage sections of this Agreement. D. Coverage Term. All insurance required herein shall be maintained in full force and effect until all work or services required to be performed under the terms of this Agreement are satisfactorily performed, completed and formally accepted by the Town, unless specified otherwise in this Agreement. 3 E. Primary Insurance. Vendor's insurance shall be primary insurance with respect to performance of this Agreement and in the protection of the Town as an Additional Insured. F. Claims Made. In the event any insurance policies required by this Agreement are written on a"claims made"basis, coverage shall extend, either by keeping coverage in force or purchasing an extended reporting option, for three years past completion and acceptance of the services. Such continuing coverage shall be evidenced by submission of annual Certificates of Insurance citing applicable coverage is in force and contains the provisions as required herein for the three-year period. G. Waiver. All policies, except for Professional Liability, including Workers' Compensation insurance, shall contain a waiver of rights of recovery (subrogation) against the Town, its agents, representatives, officials, officers and employees for any claims arising out of the work or services of Vendor. Vendor shall arrange to have such subrogation waivers incorporated into each policy via formal written endorsement thereto. H. Policy Deductibles and/or Self-Insured Retentions. The policies set forth in these requirements may provide coverage that contains deductibles or self-insured retention amounts. Such deductibles or self-insured retention shall not be applicable with respect to the policy limits provided to the Town. Vendor shall be solely responsible for any such deductible or self-insured retention amount. I. Use of Subcontractors. If any work under this Agreement is subcontracted in any way,Vendor shall execute written agreements with its subcontractors containing the indemnification provisions set forth in this Agreement and insurance requirements set forth herein protecting the Town and Vendor. Vendor shall be responsible for executing any agreements with its subcontractors and obtaining certificates of insurance verifying the insurance requirements. J. Evidence of Insurance. Prior to commencing any work or services under this Agreement, Vendor will provide the Town with suitable evidence of insurance in the form of certificates of insurance and a copy of the declaration page(s)of the insurance policies as required by this Agreement,issued by Vendor's insurance insurer(s)as evidence that policies are placed with acceptable insurers as specified herein and provide the required coverages, conditions and limits of coverage specified in this Agreement and that such coverage and provisions are in full force and effect. Confidential information such as the policy premium may be redacted from the declaration page(s)of each insurance policy, provided that such redactions do not alter any of the information required by this Agreement. The Town shall reasonably rely upon the certificates of insurance and declaration page(s) of the insurance policies as evidence of coverage but such acceptance and reliance shall not waive or alter in any way the insurance requirements or obligations of this Agreement. If any of the policies required by this Agreement expire during the life of this Agreement, it shall be Vendor's responsibility to forward renewal certificates and declaration page(s) to-the Town 30 days prior to the expiration date. All certificates of 4 insurance and declarations required by this Agreement shall be identified by referencing the RFP number and title or this Agreement. A $25.00 administrative fee shall be assessed for all certificates or declarations received without the appropriate RFP number and title or a reference to this Agreement, as applicable. Additionally, certificates of insurance and declaration page(s)of the insurance policies submitted without referencing the appropriate RFP number and title or a reference to this Agreement, as applicable, will be subject to rejection and may be returned or discarded. Certificates of insurance and declaration page(s) shall specifically include the following provisions: (1) The Town, its agents, representatives, officers, directors, officials and employees are Additional Insureds as follows: (a) Commercial General Liability — Under Insurance Services Office, Inc., ("ISO") Form CG 20 10 03 97 or equivalent. (b) Auto Liability — Under ISO Form CA 20 48 or equivalent. (c) Excess Liability — Follow Form to underlying insurance. (2) Vendor's insurance shall be primary insurance with respect to performance of this Agreement. (3) All policies, except for Professional Liability, including Workers' Compensation, waive rights of recovery (subrogation) against Town, its agents, representatives, officers, officials and employees for any claims arising out of work or services performed by Vendor under this Agreement. (4) ACORD certificate of insurance form 25 (2014/01) is preferred. If ACORD certificate of insurance form 25 (2001/08) is used, the phrases in the cancellation provision "endeavor to" and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives" shall be deleted. Certificate forms other than ACORD form shall have similar restrictive language deleted. 11.2 Required Insurance Coverage. A. Commercial General Liability. Vendor shall maintain"occurrence" form Commercial General Liability insurance with an unimpaired limit of not less than $1,000,000 for each occurrence, $2,000,000 Products and Completed Operations Annual Aggregate and a $2,000,000 General Aggregate Limit. The policy shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury. Coverage under the policy will be at least as broad as ISO policy form CG 00 010 93 or equivalent thereof, including but not limited to, separation of insured's clause. To the fullest extent allowed by law, for claims 5 arising out of the performance of this Agreement, the Town, its agents, representatives, officers, officials and employees shall be cited as an Additional Insured under ISO, Commercial General Liability Additional Insured Endorsement form CG 20 10 03 97, or equivalent, which shall read "Who is an Insured (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of"your work" for that insured by or for you." If any Excess insurance is utilized to fulfill the requirements of this subsection, such Excess insurance shall be "follow form" equal or broader in coverage scope than underlying insurance. B. Vehicle Liability. Vendor shall maintain Business Automobile Liability insurance with a limit of$1,000,000 each occurrence on Vendor's owned, hired and non-owned vehicles assigned to or used in the performance of the Vendor's work or services under this Agreement. Coverage will be at least as broad as ISO coverage code "1" "any auto" policy form CA 00 01 12 93 or equivalent thereof. To the fullest extent allowed by law, for claims arising out of the performance of this Agreement,the Town, its agents, representatives, officers, directors, officials and employees shall be cited as an Additional Insured under ISO Business Auto policy Designated Insured Endorsement form CA 20 48 or equivalent. If any Excess insurance is utilized to fulfill the requirements of this subsection, such Excess insurance shall be"follow form"equal or broader in coverage scope than underlying insurance. C. Professional Liability. If this Agreement is the subject of any professional services or work, or if the Vendor engages in any professional services or work in any way related to performing the work under this Agreement, the Vendor shall maintain Professional Liability insurance covering negligent errors and omissions arising out of the Services performed by the Vendor, or anyone employed by the Vendor, or anyone for whose negligent acts, mistakes, errors and omissions the Vendor is legally liable, with an unimpaired liability insurance limit of $2,000,000 each claim and $2,000,000 annual aggregate. D. Workers' Compensation Insurance. Vendor shall maintain Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction over Vendor's employees engaged in the performance of work or services under this Agreement and shall also maintain Employers Liability Insurance of not less than $500,000 for each accident, $500,000 disease for each employee and $1,000,000 disease policy limit. 11.3 Cancellation and Expiration Notice. Insurance required herein shall not expire, be canceled, or be materially changed without 30 days' prior written notice to the Town. 12. Termination., Cancellation. 12.1 For Town's Convenience. This Agreement is for the convenience of the Town and, as such, may be terminated without cause after receipt by Vendor of written notice by the Town. Upon termination for convenience, Vendor shall be paid for all undisputed services performed to the termination date. 6 12.2 For Cause. If either party fails to perform any obligation pursuant to this Agreement and such party fails to cure its nonperformance within 30 days after notice of nonperformance is given by the non-defaulting party, such party will be in default. In the event of such default, the non-defaulting party may terminate this Agreement immediately for cause and will have all remedies that are available to it at law or in equity including, without limitation, the remedy of specific performance. If the nature of the defaulting party's nonperformance is such that it cannot reasonably be cured within 30 days, then the defaulting party will have such additional periods of time as may be reasonably necessary under the circumstances, provided the defaulting party immediately (A) provides written notice to the non-defaulting party and (B) commences to cure its nonperformance and thereafter diligently continues to completion the cure of its nonperformance. In no event shall any such cure period exceed 90 days. In the event of such termination for cause, payment shall be made by the Town to the Vendor for the undisputed portion of its fee due as of the termination date. 12.3 Due to Work Stoppage. This Agreement may be terminated by the Town upon 30 days' written notice to Vendor in the event that the Services are permanently abandoned. In the event of such termination due to work stoppage, payment shall be made by the Town to the Vendor for the undisputed portion of its fee due as of the termination date. 12.4 Conflict of Interest: This Agreement is subject to the provisions of ARIz. REV.STAT. § 38-511. The Town may cancel this Agreement without penalty or further obligations by the Town or any of its departments or agencies if any person significantly involved in initiating, negotiating, securing, drafting or creating this Agreement on behalf of the Town or any of its departments or agencies is, at any time while this Agreement or any extension of this Agreement is in effect, an employee of any other party to this Agreement in any capacity or a Vendor to any other party of this Agreement with respect to the subject matter of this Agreement. 12.5 Gratuities. The Town may, by written notice to the Vendor, cancel this Agreement if it is found by the Town that gratuities, in the form of economic opportunity, future employment, entertainment, gifts or otherwise, were offered or given by the Vendor or any agent or representative of the Vendor to any officer, agent or employee of the Town for the purpose of securing this Agreement. In the event this Agreement is canceled by the Town pursuant to this provision, the Town shall be entitled, in addition to any other rights and remedies, to recover and withhold from the Vendor an amount equal to 150% of the gratuity. 12.6 Agreement Subject to Appropriation. This Agreement is subject to the provisions of ARIz. CONST. ART. IX, § 5 and ARIz. REV. STAT. § 42-17106. The provisions of this Agreement for payment of funds by the Town shall be effective when funds are appropriated for purposes of this Agreement and are actually available for payment. The Town shall be the sole judge and authority in determining the availability of funds under this Agreement and the Town shall keep the Vendor fully informed as to the availability of funds for this Agreement. The obligation of the Town to make any payment pursuant to this Agreement is a current expense of the Town,payable exclusively from such annual appropriations, and is not a general obligation or indebtedness of the Town. If the Town Council fails to appropriate money sufficient to pay the amounts as set forth in this Agreement during any immediately succeeding fiscal year, this 7 Agreement shall terminate at the end of then-current fiscal year and the Town and the Vendor shall be relieved of any subsequent obligation under this Agreement. 13. Miscellaneous. 13.1 Independent Contractor. It is clearly understood that each party will act in its individual capacity and not as an agent, employee, partner,joint venturer, or associate of the other. An employee or agent of one party shall not be deemed or construed to be the employee or agent of the other for any purpose whatsoever. The Vendor acknowledges and agrees that the Services provided under this Agreement are being provided as an independent contractor, not as an employee or agent of the Town. Vendor, its employees and subcontractors are not entitled to workers' compensation benefits from the Town. The Town does not have the authority to supervise or control the actual work of Vendor, its employees or subcontractors. The Vendor, and not the Town, shall determine the time of its performance of the services provided under this Agreement so long as Vendor meets the requirements as agreed in Section 2 above and in Exhibit A. Vendor is neither prohibited from entering into other contracts nor prohibited from practicing its profession elsewhere. Town and Vendor do not intend to nor will they combine business operations under this Agreement. 13.2 Applicable Law; Venue. This Agreement shall be governed by the laws of the State of Arizona and suit pertaining to this Agreement may be brought only in courts in Maricopa County, Arizona. 13.3 Laws and Regulations. Vendor shall keep fully informed and shall at all times during the performance of its duties under this Agreement ensure that it and any person for whom the Vendor is responsible abides by, and remains in compliance with, all rules, regulations, ordinances, statutes or laws affecting the Services, including,but not limited to,the following: (A) existing and future Town and County ordinances and regulations;(B)existing and future State and Federal laws; and (C) existing and future Occupational Safety and Health Administration standards. 13.4 Amendments. This Agreement may be modified only by a written amendment signed by persons duly authorized to enter into contracts on behalf of the Town and the Vendor. 13.5 Provisions Required by Law. Each and every provision of law and any clause required by law to be in this Agreement will be read and enforced as though it were included herein and, if through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon the application of either party, this Agreement will promptly be physically amended to make such insertion or correction. 13.6 Severability. The provisions of this Agreement are severable to the extent that any provision or application held to be invalid by a Court of competent jurisdiction shall not affect any other provision or application of this Agreement which may remain in effect without the invalid provision or application. 8 13.7 Entire Agreement; Interpretation; Parol Evidence. This Agreement represents the entire agreement of the parties with respect to its subject matter, and all previous agreements, whether oral or written, entered into prior to this Agreement are hereby revoked and superseded by this Agreement. No representations, warranties, inducements or oral agreements have been made by any of the parties except as expressly set forth herein, or in any other contemporaneous written agreement executed for the purposes of carrying out the provisions of this Agreement. This Agreement shall be construed and interpreted according to its plain meaning, and no presumption shall be deemed to apply in favor of, or against the party drafting this Agreement. The parties acknowledge and agree that each has had the opportunity to seek and utilize legal counsel in the drafting of, review of, and entry into this Agreement. 13.8 Assignment; Delegation. No right or interest in this Agreement shall be assigned or delegated by Vendor without prior, written permission of the Town, signed by the Town Manager. Any attempted assignment or delegation by Vendor in violation of this provision shall be a breach of this Agreement by Vendor. 13.9 Subcontracts. No subcontract shall be entered into by the Vendor with any other party to furnish any of the material or services specified herein without the prior written approval of the Town. The Vendor is responsible for performance under this Agreement whether or not subcontractors are used. Failure to pay subcontractors in a timely manner pursuant to any subcontract shall be a material breach of this Agreement by Vendor. 13.10 Rights and Remedies. No provision in this Agreement shall be construed, expressly or by implication, as waiver by the Town of any existing or future right and/or remedy available by law in the event of any claim of default or breach of this Agreement. The failure of the Town to insist upon the strict performance of any term or condition of this Agreement or to exercise or delay the exercise of any right or remedy provided in this Agreement, or by law, or the Town's acceptance of and payment for services, shall not release the Vendor from any responsibilities or obligations imposed by this Agreement or by law, and shall not be deemed a waiver of any right of the Town to insist upon the strict performance of this Agreement. 13.11 Attorneys' Fees. In the event either party brings any action for any relief, declaratory or otherwise, arising out of this Agreement or on account of any breach or default hereof, the prevailing party shall be entitled to receive from the other party reasonable attorneys' fees and reasonable costs and expenses, determined by the court sitting without a jury,which shall be deemed to have accrued on the commencement of such action and shall be enforced whether or not such action is prosecuted through judgment. 13.12 Liens. All materials or services shall be free of all liens and, if the Town requests, a formal release of all liens shall be delivered to the Town. 13.13 Offset. A. Offset for Damages. In addition to all other remedies at law or equity,the Town may offset from any money due to the Vendor any amounts Vendor owes to the Town for damages resulting from breach or deficiencies in performance or breach of any obligation under this Agreement. 9 B. Offset for Delinquent Fees or Taxes. The Town may offset from any money due to the Vendor any amounts Vendor owes to the Town for delinquent fees, transaction privilege taxes and property taxes, including any interest or penalties. 13.14 Notices and Requests. Any notice or other communication required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given if(A) delivered to the party at the address set forth below, (B) deposited in the U.S. Mail,registered or certified,return receipt requested,to the address set forth below or(C)given to a recognized and reputable overnight delivery service, to the address set forth below: If to the Town: Town of Fountain Hills 16705 East Avenue of the Fountains Fountain Hills, Arizona 85268 Attn: Grady E. Miller, Town Manager With copy to: Pierce Coleman PLLC 4711 East Falcon Drive, Suite 111 Mesa, Arizona 85215 Attn: Aaron D. Arnson, Town Attorney If to Vendor: GreenPlay, LLC 1021 East South Boulder Road, Suite N Louisville, Colorado 80027 Attn: Teresa L. Penbrooke or at such other address, and to the attention of such other person or officer, as any party may designate in writing by notice duly given pursuant to this subsection. Notices shall be deemed received (A) when delivered to the party, (B) three business days after being placed in the U.S. Mail, properly addressed, with sufficient postage or (C) the following business day after being given to a recognized overnight delivery service, with the person giving the notice paying all required charges and instructing the delivery service to deliver on the following business day. If a copy of a notice is also given to a party's counsel or other recipient, the provisions above governing the date on which a notice is deemed to have been received by a party shall mean and refer to the date on which the party, and not its counsel or other recipient to which a copy of the notice may be sent, is deemed to have received the notice. 13.15 Confidentiality of Records. The Vendor shall establish and maintain procedures and controls that are acceptable to the Town for the purpose of ensuring that information contained in its records or obtained from the Town or from others in carrying out its obligations under this Agreement shall not be used or disclosed by it, its agents, officers, or employees, except as required to perform Vendor's duties under this Agreement. Persons requesting such information should be referred to the Town. Vendor also agrees that any information pertaining to individual persons shall not be divulged other than to employees or officers of Vendor as needed for the performance of duties under this Agreement. 10 13.16 Records and Audit Rights. To ensure that the Vendor and its subcontractors are complying with the warranty under subsection 13.17 below, Vendor's and its subcontractor's books, records, correspondence, accounting procedures and practices, and any other supporting evidence relating to this Agreement, including the papers of any Vendor and its subcontractors' employees who perform any work or services pursuant to this Agreement (all iof the foregoing hereinafter referred to as "Records"), shall be open to inspection and subject to audit and/or reproduction during normal working hours by the Town, to the extent necessary to adequately permit(A)evaluation and verification of any invoices,payments or claims based on Vendor's and its subcontractors' actual costs (including direct and indirect costs and overhead allocations) incurred, or units expended directly in the performance of work under this Agreement and (B) evaluation of the Vendor's and its subcontractors' compliance with the Arizona employer sanctions laws referenced in subsection 13.17 below. To the extent necessary for the Town to audit Records as set forth in this subsection,Vendor and its subcontractors hereby waive any rights to keep such Records confidential. For the purpose of evaluating or verifying such actual or claimed costs or units expended,the Town shall have access to said Records, even if located at its subcontractors' facilities, from the effective date of this Agreement for the duration of the work and until three years after the date of final payment by the Town to Vendor pursuant to this Agreement. Vendor and its subcontractors shall provide the Town with adequate and appropriate workspace so that the Town can conduct audits in compliance with the provisions of this subsection. The Town shall give Vendor or its subcontractors reasonable advance notice of intended audits. Vendor shall require its subcontractors to comply with the provisions of this subsection by insertion of the requirements hereof in any subcontract pursuant to this Agreement. 13.17 E-verify Requirements. To the extent applicable under ARIz.REV. STAT. § 41-4401, the Vendor and its subcontractors warrant compliance with all federal immigration laws and regulations that relate to their employees and their compliance with the E-verify requirements under ARIz.REV. STAT. § 23-214(A). Vendor's or its subcontractors' failure to comply with such warranty shall be deemed a material breach of this Agreement and may result in the termination of this Agreement by the Town. 13.18 Israel. Vendor certifies that it is not currently engaged in, and agrees for the duration of this Agreement that it will not engage in a "boycott" as that term is defined in ARIz.REV. STAT. § 35-393, of Israel. 13.19 Conflicting Terms. In the event of any inconsistency, conflict or ambiguity among the terms of this Agreement, the Proposal, any Town-approved invoices, and the RFP, the documents shall govern in the order listed herein. 13.20 Non-Exclusive Contract. This Agreement is entered into with the understanding and agreement that it is for the sole convenience of the Town. The Town reserves the right to obtain like goods and services from another source when necessary. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year first set forth above. "Town" 11 TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation 5.a 4' dep Grady E. Miller o Manager ATTEST: El zabeth . rke, Town rk APPR D AS TO FORM: A n D. Arnson, Town Attorney (ACKNOWLEDGMENT) STATE OF ARIZONA ) ) ss. COUNTY OF MARICOPA ) On I l , 2020, before me personally appeared Grady E. Miller, the Town Manager of the TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation, whose identity was proven to me on the basis of satisfactory evidence to be the person who he claims to be,and acknowledged that he signed the above document,on behalf of the Town of Fountain Hills. s„y JAM IE SALENTINE Nptery PublictoMIPJ71JL *XQ1EtJ1J K 1 4,td,sPA COUNTY "-� � Commission M 550103 N .ary Public TOi i� Exp res July 11,2022 (Affix notary seal here) [SIGNATURES CONTINUE ON FOLLOWING PAGE] 12 "Vendor" GREENPLAY, LLC, a(n) Colorado limited liability company By: (50.1,14.4-9 :e Name: i2 I( L . 'P2l,42m,--Se-- Title: C ! -- (ACKNOWLEDGMENT) COLOR$ ' STATE OF 84145555E1 ) BOvL (I ) ss. COUNTY OF ) On FE-6. 1 , 2020, before me personally appeared rertsa L. Pen brook , the Ma i N eother of GREENPLAY, LLC, a(n) Colorado limited liability company, whose identity/was proven to me on the basis of satisfactory evidence to be the Lro,Manasi ng Me.vtber of the limited liability company. JANA WEST NOTARY PUBLIC `-�"K-�/� STATE OF COLORADO /�1. tAaf- NOTARY ID 20024016890 NotaryPublic MY COMMISSION EXPIRES JULY 31,2022 (Affix notary seal here) 4846-4767-8388 v.1 13 EXHIBIT A TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND • GREENPLAY, LLC [Proposal] See following pages. S. k* ,400.11 AIN�� 0 ? tP SAmok that is AvAl" 0 m Consulting Services for the Town of Fountain Hills Community Services Parks, Trails, and Recreation Master Pla }, RFP: 2020-055` ubmittal Date: anua 2 0 0 lek e ea, ngw ,geTMn • s- ecre And Open Space Consultin .a a mA, s 3.3 Cover Letter 1 3.4 Qualifications 3 3.3.4 Organizational Chart 10 3.3.5 Similar Projects 11 3.5 Approach and Methodologies 13 14 3.6 Detailed Scope of Services Project Timeline 21 Appendix 22 x s� 1 R GREENPLAYLLC ile Leaeing EOge In Pa Ms,Hec7211 M4 Open Space Consamng 3.3 Cover Letter January 23, 2020 GREENPLAYLC Town of Fountain Hills The Leading Edge In Parks,Recreation, And Open Space Consulting Ms. Rachael Goodwin 16705 East Avenue of the Fountains Fountain Hills,AZ 85268 Dear Ms. Goodwin and Selection Committee: GreenPlay, LLC, is pleased to submit our proposal to develop a Parks, Trails, and Recreation Master Plan for the Town of Fountain Hills. This plan will serve as the first such plan for the Town, and it will offer a system- wide evaluation of all of your parks, trails, and recreation services. It will build off of your recently completed Community Services Strategic Plan, and will allow you to plan for the next 10 years of the system. GreenPlay is a professional, experienced management consulting firm that has been providing Parks and Recreation Master Plans and related services for communities in Arizona and around the country since 1999. We are currently working on similar projects for Glendale, Coconino County, and Florence, and have also completed similar plans for the cities of Casa Grande, Green Valley, Mesa, and Peoria, among many others. While we have completed plans for over 550 communities in the U.S., we still treat each one as unique, with customized results. We offer specialization in helping communities like Fountain Hills optimize resources and plan for the future. Our Team will consist of Pat O'Toole, as Project Manager, Jeff Milkes, CPRP, as Project Consultant, Gareth Jones, PhD, as Project Consultant, and me, Teresa Penbrooke, PhD, MAOM, CPRE, as Princi- pal-in-Charge. Our team also includes Swaback, an Arizona-based architecture, landscape architecture, and planning firm who will complete site analysis, landscape architecture, any needed site design/conceptual planning, and conceptual costing. We are also proposing to add RRC Associates, a leading research firm with experience in parks and recreation based surveys, to the team as an optional services to design and implement a statistically-valid survey as part of the public input process. We have developed very effective and efficient ways of communicating, producing, and delivering high quality service, ensuring that your community is receiving the highest return on investment possible in this important work. If you have any additional questions, please feel free to contact me at the number listed below. We have no exceptions to the Town's Sample Contract. I am authorized to represent GreenPlay. Sincerely, 6-0-U.4,1A �;�'C c GREENPLAY Teresa Penbrooke, PhD, CPRE CEO and Founding Managing Member 1021 E. South Boulder Rd., Suite N Louisville, CO 80027 z •F a .,> Phone: (303) 870-3884 (direct) IMPROVING PARKE-mail: TeresaP@GreenPlayLLC.com RECREATION 1021 E.SOUTH BOULDER RD.,SUITE N I LOUISVILLE, CO 80027•303.439.8369• WWW.GREENPLAYLLC.COM TOWN OF FOUNTAIN HILLS SECTION A COMMUNITY SERVICES DEPARTMENT PART IV. VENDOR INFORMATION FORM By submitting a Proposal, the submitting Vendor certifies that it has reviewed the administrative information and draft of the Professional Services Agreement's terms and conditions and, if awarded the Agreement, agrees to be bound thereto. GreenPlay, LLC 84-1568509 VENDOR SUBMITTING PROPOSAL FEDERAL TAX ID NUMBER Teresa L. Penbrooke, PhD CEO and Founding Managing Member C3t9kU3A �,,__. PedD PRINTED NAME AND TITLE AUTHORIZED SIGNATURE 1021 E. South Boulder Rd., Suite N (303) 439-8369 ADDRESS TELEPHONE FAX# Louisville, CO 80027 01/23/2020 CITY STATE ZIP DATE WEB SITE: www.greenplayllc.com E-MAIL ADDRESS: teresap©greenplayllc.com SMALL, MINORITY, DISADVANTAGED AND WOMEN-OWNED BUSINESS ENTERPRISES (check appropriate item(s): X Small Business Enterprise (SBE) Minority Business Enterprise(MBE) Disadvantaged Business Enterprise (DBE) X Women-Owned Business Enterprise (WBE) Has the Vendor been certified by any jurisdiction in Arizona as a minority or woman-owned business enterprise? If yes,please provide details and documentation of the certification. We are WBE, SBE, and DBE Certified in our home state of Colorado. Our certification in the State of Arizona is pending. Representative documents have been included in the appendix. 2 GREENPLAY« Tire LeaCing Edpe In valks,Recmatlpn, AnOOpen SRace Consplpnp 3.4 Qualifications BRIEF COMPANY OVERVIEW Relevancy of Similar Work Experience Our firm has experience that is directly relevant GreenPlay, LLC, is a limited liability company to this project. We are currently working on, and that was founded in 1999 and is headquartered have completed, similar projects for numerous in Colorado with ten regional offices around the Arizona agencies including Chandler, Glendale, country. We operate as a CONSORTIUM OF Tempe, Florence, Casa Grande, Coconino County, EXPERTS specifically to provide management Green Valley, Mesa, Morenci, Peoria, Kingman, and consulting services for parks, recreation, Prescott Valley, and Arizona State Parks, to open space, and related quality of life name a few. We've utilized our expertise to help agencies. We serve as a resource for agencies these and other communities plan for sustainable by organizing teams that are responsive, development which is environmentally sensitive experienced in the field, and who understand and financially sound. We will be able to quickly the needs of individual communities. Our firm discern key issues in your community and help you works nation-wide with 24 employees and plan to address them in an effective manner. over 75 technical consortium affiliates and sub-consultants to complete projects for large Experience With Governmental Agencies and small agencies throughout the nation. Ninety-five percent (95%) of our projects have GreenPlay has successfully completed over been performed for public clients. Collectively, the 550 projects, working with local, state, and GreenPlay Team offers a comprehensive set of national government agencies, as well as with skills built on a foundation of excellent verbal and private sector organizations. written communication abilities. We are known for * .,4' our proven experience in dealing with adjacent r and associated public and private entities. Our ip4 ! 4,, . , experience allows us to effectively manage our _�� "' ,, E, time while producing plans that are detailed, cus- ifli :%` tomized, and implementable. r 'I , _� Management Approach and Philosophy i . g pp p Y ,; , k`` ' ; _gilt Toward Parks and Recreation Planning irt ,a GreenPlay consultants bring over 175 years of "� combined expertise in developing plans and . documents that work conceptually and are III . i " . ,-, ' ,`` , 4,4`,., implementable in each individual community. Our staff members are effective in leading a GreenPlay is a 100% Women Owned Business. comprehensive public process to accurately reflect your community's needs. We develop A Proven Record of Experience and planning and operational options that establish Expertise in Parks and Recreation Planning a balance between innovation and experience, These types of projects are not an adjunct conservation and active recreation, design service for our firm! This is what we do at excellence and cost control, and creativity GreenPlay, everyday, successfully, for small and and functional accommodation. We believe large communities of all types, all over the United that parks and recreation assets contribute to States. We also regularly teach others around the quality of life that makes a community a the country how to successfully complete similar desirable place to work, live, and play. We also projects. We have a strong national reputation understand the need to create a delicate balance based on many years of experience with staff between economic benefits and provision of who will help you to develop a community- equitable service, along with an appropriate mix specific plan that will be easily implemented, of active and passive elements for all types of help gain engagement and consensus, and will service demands. address your key issues. Hem you 4(4zve y.ac.-. &0(.12 3 SUB-CONSULTANTS SWABACK SWABACK has a long and enviable history of involvement on a broad range of municipal and community planning, as well as architectural design for specialized project types & extraordinary properties. This experience, stretching over 41 years, has resulted in an assembled team of experienced and specialized staff SWABACK members that have a comprehensive understanding of the high standards and Architects + Planners operation philosophy ideally suited to create exceptional design and create premium property values. SWABACK's contribution has included due diligence, entitlement process, yield studies, complete community design from concept to final, parcel by parcel design and lot studies, construction documents, illustrative graphics, thematic brand design, community amenity design, streetscape design, design guidelines, design review, brochure design, and eventually design of private parcels and lots for end users. Since its inception in 1978, SWABACK's cultural and respected design portfolio has had a strong foundation of sustainable building practices. Growing recognition and appreciation for this design approach has been applied to all of SWABACK planned communities, resorts, resort residential developments, transportation oriented facilities, hotels, restaurants, parks, recreation centers, private clubs, and spas. SWABACK's team of dedicated professionals includes top-in-class professionals providing comprehensive community planning, master planning, architectural design, interior design, environmental design and graphic design services for individuals, corporations, institutions, municipalities, and the State and Federal Government. SWABACK growing portfolio of repeat clients is a testament to a consistently rewarding and enjoyable co-design process. RRC Associates (Optional) RRC Associates offers services in research, feasibility planning, and design to R. Rc local governments, public agencies, and to private developers and corporations. ASSOCIATES Principal areas of focus by RRC include the travel, tourism, and recreation industries. These included support with questionnaire development, assistance with appropriate sample selection and subsequent list purchase (in consideration of correct geographic distribution of sample), processing of data, and weighting and tabulation of the Town's online survey results by geography (ZIP Codes), race/ethnicity, and age of responding households. The firm's principals have prior experience as staff to municipalities and counties, and through extensive consulting work with a variety of communities and private enterprises, have learned the importance of seeking solutions to problems which are sensitive to local conditions and tailored to local needs. If the Town chooses to conduct a statistically-valid survey, we will add RRC Associates to the team. They have provided similar services for over 100 GreenPlay projects nationwide. 4 • t �,„k • Pat O'Toole p` • rr' `,. Project Manager, Principal ' Work Experience: Pat brings nearly 40 years of management planning for parks and recreation agencies, and has led projects for GreenPlay since 2003. Prior to joining GreenPlay, Pat was President of OATS LLC, a private park and recreation consulting firm, and worked for many years as a Principal for Leon Younger and PROS. Pat also has previous management experience as both a director and an assistant director for several progressive agencies in four different states. He brings to GreenPlay extensive expertise in planning,operations, budgeting, pro formas,cost recovery and activity- based costing, funding sources, customer service, partnerships, efficiencies, Education public process, and all other facets of park and recreation agency management. • Bachelor of Science in Recreation Administration, He is skilled at leading forward-focused projects and teams, specifically related to Kansas State University,1978 creating vision and implementation. • NRPA Pacific Revenue Sources Management School, Management Consulting in Parks, Recreation, and Sports since 1995 1986-1989 • Principal, GreenPlay LLC, 2003 - Present • NRPA Revenue Sources Management School,Board of • President, OATS, LLC, 2002- 2008 Regents,1993-1995 • Principal, Leon Younger& PROS, 1995 -2002 Professional Affiliations Public Parks and Recreation Administration from 1979-1995 • Member of National Recreation • Indy Parks and Recreation, Indianapolis, IN Assistant Director 1992-1995 and Park Association, 1979-Present • Lake Metroparks, Cleveland, OH Assistant Director 1988-1992 • Certified Leisure Professional, • Jackson County Parks & Recreation, Kansas City, MO Asst. Director 1984-1988 1979-1994 • Kingman Recreation Commission, Kingman, KS Director 1979-1984 • Named to Outstanding Young Men of America,1985 • National Register's Who's Who Representative Project Experience in Executives and Professionals, 2006,2007 Pat has worked on over 300 projects in 46 states since 1995.The following is a sample • Member of Indiana Park and Recreation Association,1992- listing of projects. 2002 • Arizona State Parks—Cattail Cove State Park Master Plan • Member of Ohio Park and • Casa Grande,AZ—Parks, Recreation, Open Space and Libraries Master Plan Recreation Association, 1989-1992 • Coconino County, AZ—Parks and Recreation Master Plan • Board of Trustees,Ohio Park • Florence, AZ—Parks and Recreation Master Plan and Recreation Association, • Glendale,AZ—Parks and Recreation Master Plan 1991,1992 • Bella Vista Village,AR—Comprehensive Needs Assessment&Action Plan • Member of Missouri Park and Recreation Association,1985, • Blue Springs, MO—Parks and Recreation Master Plan 1986,2000-2002 • Colchester,VT—Parks and Recreation Needs Assessment • Member of Kansas Recreation • Coppell,TX—Parks and Recreation Master Plan and Park Association,1977- 1984,2001,2002 • Fargo, ND—Indoor Recreation Complex Feasibility Study • Farmington, NM—Parks and Recreation Master Plan • Henderson, NV—Master Plan Update • Laguna Hills, CA—Recreational Facilities Needs Assessment • Lawrence, KS—Parks and Recreation Master Plan • Lisle, IL—Pyramid Cost Recovery and Pricing Philosophy Methodology • Meridian, ID—Parks and Recreation Master Plan • Pearland,TX—Parks and Recreation Master Plan • Spearfish, SD—Sports Complex Feasibility Study • Wimberley,TX—Blue Hole Regional Park Master Plan • Winter Park, FL—Community Center Feasibility Study Het-4,i rt.Ac ave pe.114 5 Teresa Penbrooke, PhD, MAOM, CPRE Principal-in-Charge, CEO and Founding Managing Member Experience Teresa brings substantial career experience and planning expertise to parks, recreation, J ` and related community quality of life projects for large and small communities on a national level. She founded GreenPlay in 1999, and has been integral in the research, quality, recommendations, and implementation of the innovations that GreenPlay con- w., tributes to the field. In addition to leading projects and the firm, Teresa teaches and researches best practices around the world. She is a Visitor Chair for the Commission on Accreditation for Parks and Recreation Agencies (CAPRA) and the Council on Ac- creditation of Parks, Recreation, Tourism and Related Professions (COAPRT). She now divides her time between special projects, research, and administration of the firm. • GreenPlay, LLC(Founder and CEO): 1999-Present • GP RED(Secretary of the Board, Faculty,&Researcher):2008-Present • Affiliate Faculty & Curriculum Consultant, Metropolitan State Univeristy of Denver, Dept.of Health Professions/Dept.of Recreation Professions:2018-Present Education • North Jeffco Park and Recreation District,Arvada,CO: 1996-1999 • PhD,North Carolina State • City of Broomfield Parks,Recreation,and Senior Services,CO: 1993-1996 university,College of Natural • City of Boulder Parks, Recreation,and Mountain Parks Department,CO: 1989-1993 Resources,Parks,Recreation, and Tourism Management, Representative Project Experience 2017 • Master of Arts,Organizational Teresa has led the firm in completion of over 500 projects for communities of all sizes Management,University of around the U.S.since 1999.The following are some of the key projects on which she has Phoenix,Denver,1998 performed as the Project Manager: • Bachelor of Science,Magna • Director of the Healthy Communities Research Group for GP RED Cum Laude,Kinesiology, University of Colorado,1993 • United States Antarctica Program—Recreation and Wellness Plan • NRPA Revenue/Leadership • Principal for Prescott Valley, Mesa,Casa Grande,and other Arizona projects Schools • Maryland National Capital Park Planning Commission—Prince George's County 2010 and Beyond Plans 1-3; Montgomery County,Strategic and 2030 Business Plan Professional Affiliations • Arlington County,VA—Public Spaces Master Plan and Recognition • Broward County, FL—Needs Assessment for the Parks and Recreation Division • Board of Regents,NRPA • City and County of Denver,CO—Multiple projects, including the city-wide Game Reitz Pacific Revenue and Plan,the master plan for the Stapleton Airport Redevelopment,and the detailed Marketing School,2006-2008 study of 29 indoor recreation centers • Commission for Accreditation • National Recreation and Park Association,Ashburn,VA—National Inventory and of Parks and Recreation USA Football Grant Project Administration(CAPRA) • Washington DC, National Capital Planning Commission—Capital Space Master Plan Official Visitor,2008-present • Principal-in-Charge for five Arizona projects. • Council on Accreditation of • Along with many other plans for large and small communities, regions,and states Parks,Recreation,Tourism and Related Professions Education For: (COAPRT)Official Visitor 2018 present • American Society of Landscape Architects • Top 100 Women-Owned • Athletic Business Businesses,Colorado Biz, • Colorado Open Space Alliance&Colorado Outdoor Recreation Resource Project 2003,2005,2006,2007, • Environmental Design Research Association 2008,2012,2013,2015,2016 • Innovations Group—Transforming Local Government • Received"Outstanding New • International Coastal and Marine Tourism Congress Professional"and"President's • International Transportation and Public Health Symposium Award"from CPRA,1997 • Metropolitan State College of Denver,Colorado • Professional Member of • National Association of Youth Sports NRPA,CPRA,and eight other • National Executive Development School State Associations • National Recreation and Parks Association • CitiProgram Certificate in • North Carolina State University Human Subjects—Social and • Reitz Pacific(Vice-Chair)&Rocky Mountain Revenue and Management Schools Behavioral Research(from • World Leisure Organization U.S.Dept.of Health&Human • Numerous State and Regional Parks and Recreation Associations Services)2018 Key Topics: Master and Strategic Planning;Trans-Disciplinary Alignment; Public Health; Cost Recovery,Traditional and Alternative Funding;Creating Community through Level of Service Analysis;Tools for Communication;Tourism; Leadership;Technology and Trends 6 GREENPLAY« the Leading Edge In Perks,Recreatio, And Open Space Consulting Gareth Jones, PhD Special Project Consultant/GIS Analyst Education: Gareth Jones graduated in 2016 from North Carolina State University (NCSU) with a Doctor of Philosophy (PhD) in Parks, Recreation, and Tourism Management. While at NCSU, he also earned his graduate certificate in Geospatial Information Science (GIS). Prior to entering NCSU in the Fall of 2013, Gareth earned his Bachelor of Science (BS) and Master of Science (MS) degrees in Sport and Recreation Management from Temple University. As an undergraduate at Temple University, he also earned a minor in General Business Studies. Analytical Software Proficiencies Work Experience • ArcGIS Desktop • UCINET Software Gareth has experience with youth and community development efforts in a • R:The R Project for Statis- variety of sectors. He served as a regional representative for Play Rugby USA, a tical Computing national non-profit organization pioneering the development of youth through • SAS rugby. As a research assistant at Temple University, he also provided summative • SPSS assessment services for other non-profit organizations promoting positive youth • QSR Nvivo development through sport. He has also interned and worked with parks and recreation departments in the public sector, functioning primarily within the Membership in Professional areas of youth sport and youth development. In the private sector, Gareth has Organizations worked as a private contractor with SP Plus Gameday, a global event planning • Academy of Leisure organization that specializes in mega-sport events including the Winter and Sciences(ALS) Summer Olympics, Super Bowl, and Gold Cup. He is currently an Assistant • National Recreation and Professor of Sport and Recreation Management with the School of Sport, Parks Association(NRPA) Tourism, and Hospitality Management at Temple University. • Society of Outdoor Recreation Professionals (SORP) Research And Spatial Analysis • North American Society Gareth's research focuses on how sport and recreation contributes to youth for Sport Management and community health outcomes. In particular, he utilizes geospatial analysis to (NASM) study the distribution of supportive recreation services. By gathering, classifying, • European Association for Sport Management and symbolizing spatial features and their categorical attributes, Gareth provides (EASM) visual inventories of community assets and programs. He also utilizes analytical • Ro Phi Lambda Honorary techniques such as hot spot analysis, grouping analysis, and high/low clustering Society to study the spatial distribution and locational characteristics of services and assets. GreenPlay Project Experience • Calvert County, MD—Land Preservation, Parks and Recreation Plan • Charles County, MD—Land Preservation, Parks and Recreation Plan • Fraser Valley, CO—Parks, Recreation and Golf Master Plan Update • Leland, NC—Parks, Recreation, and Open Space Master Plan • Prospect Heights Park District, IL—Comprehensive Master Plan • Roanoke Regional Partnership—Outdoor Recreation Operations, Capital, and Financial Analysis • St. Mary's County, MD—Land Preservation, Parks, and Recreation Plan Update 1-44.4 7mA 4.ci:.eve 76(44 pal 7 m JEFFREY M DENZAK Partner Project Manager n n Mr. Denzak is a Partner at SWABACK and is involved in a wide variety of projects focused on all aspects of the built environment, including; community master planning, urban infill, town center revitalization and the design of specialty buildings. His work encompasses all stages of the development process from initial feasibility through the final execution of vertical construction. Mr. Denzak holds a Master degree from Harvard University's Years with firm Graduate School of Design where he focused his studies on 15 urban planning and community design initiatives. Prior to joining SWABACK, Mr. Denzak worked for several distinguished Total years' experience international design firms including: The Architects Collaborative 30 (TAC), and Hellmuth, Obata + Kassabaum (HOK). Education • Harvard University He is the past co-chairman of ULI Arizona's Smart Growth Graduate School of Committee and has lectured at several ULI conferences on a Design range of development related topics. He resides in Cave Creek, Master of Urban Design Arizona with his wife and three children. • Purdue University Bachelor of Science in Landscape Architecture Registered Landscape Architect State of Arizona Professional Organisations • American Planning Association (APA) • American Society of Landscape Architect (ASLA) • Council of Landscape Architectural f r Registration Boards • (CLARB) Urban Land Institute • Board Member,Two- " z4' j World's Community Foundation Museum Square I Scottsdale,AZ Florence Civic Center I Florence,AZ 8 GREENPLAYLc And Ops,,s ease In sail:.flacreanOq� aoa over sva�e co�sumng FaRC C. CHRIS CARES ASSOCIATES, Chris possesses a diverse background in public and private planning. A founding partner '.1.. of RRC Associates, he specializes in practical applications of research techniques including survey and qualitative research, modeling and applied analysis to solve prob- lems in city planning, administration, and business applications. Parks and recreation t needs assessments are particular areas of specialization. Chris has overseen numerous community/citizen surveys in towns and counties throughout the United States, which provide input to parks, recreation, trails, open space, and planning needs assessments. • ;,_, The results of these studies typically become incorporated into parks and open space master plans, or other policy documents. ;• Professional Experience 1983 to present MANAGING DIRECTOR/FOUNDING PARTNER RRC Associates, Boulder, CO Representative Projects Parks and Recreation Surveys for Master Plans and Needs Assessments: Charleston County,SC Waukesha,WI Florence,AZ Martin County, FL Ashville, NC Prospect Heights,IL Littleton,CO West Palm Beach,FL Cary,NC Erie County,NY Louisville,CO Asheville,NC Caswell County,NC Gloucester County,VA State of Maryland Colchester,VT Leland,NC Hunterdon County,NJ State of New Mexico Meridian, ID New Hanover County,NC Rancho Cucamonga,CA Palm Springs,CA Maryland-NCPPC- Wake Forest,NC San Diego County,CA Pearland,TX Prince George County,MD Williamsburg,VA Amherst,NY Wilsonville,OR Encinitas,CA Chatham County,GA Winchester,VA Dunwoody,GA San Gabriel,CA Cedar Rapids, IA Desert Rec.Dist.,CA Santee,CA Keene,NH Bella Vista Village,AR Farmington, NM Manassas,VA Fitchburg,WI Coconino County,AZ Tualatin Hills,OR Tourism and Ski Area Visitor Research (examples include National Ski Areas Association, Colorado Tourism Office, Vail Resorts, Copper Mountain, Telluride Ski and Golf Company, Crested Butte Mountain Resort, Cedar Rapids, IA) Housing and Transportation Needs Assessments (examples include Boulder, Lafayette, Longmont and Westminster, CO; Eagle County and Town of Vail; Grand Junction, Pueblo, Weld County, CO) Education RELEVANT BOARD EXPERIENCE Master of City Planning: Harvard University, 1975 Bachelor of Arts, Political Science: University of Rochester, 1972 GP RED—Research,Education and University of Michigan, 1971 Development for Health,Recreation and Land Management—gpred.org Further Work Experience (currently Board President) 1977-81 PLANNER/ASSOCIATE, Gage Davis Associates—Boulder, CO Breckenridge Outdoor Education Center, Associate in charge of research studies for major destination Breckenridge,CO—(former board member) resorts in Colorado and Utah boec.org 1976-77 PLANNER, City of Boulder—Boulder, CO 1975 PLANNER, Lincoln-Uinta Counties Planning Office Kemmerer, WY 9 3.3.4 Organizational Cha Town of Fountain Hills, Arizona Community Services Department GreenPlay, LLC Pat O'Toole, Project Manager, Principal Teresa Penbrooke, PhD, MAO '.' ..n Principal-in-Charge'., Jeffery Milkes, MS, CPR' Project Consultant Gareth Jones, PhD, GIS Analyst �Mw. Primary Responsibilities: Agency & Contextual Project Management and Oversight Visioning and Development of Recommendations Community Outreach and Public Input Facilitation GIS Resource Mapping Successful Development of Final Report SWABACK OPTIONAL Jeffrey M. Denzak,APA,ASLA RRC Associates Partner, Project Manager Chris Car. hris McKibben, RLA, ASLA, Prince•al Planner/Landscape Architect Primary Responsibilities: Primary Responsibilities: Statistically-Valid Survey Assistance with Park Inventory and Level of Service Analysis Site Planning Identified team members will be available to We carefully detail our on-site gatherings during complete this project. When needed, GreenPlay SKO to ensure that our local presence is fully staff can arrive within hours, with daily direct flights considered. For the most part, you will see your to the Phoenix area. SWABACK is based in Arizona. GreenPlay team members the same amount as if they were based locally. 10 GREENPLAY« The Leading Edge In Parks,Recreation, And Open Space Consulting 3.3.5 Similar Projects COCONINO COUNTY, ARIZONA PARKS & RECREATION ORGANIZATIONAL MASTER PLAN < •a r, ,. Reference: Cynthia Nemeth, Director 2446 Fort Tuthill Loop, Flagstaff, AZ 86005-8846 .�1 — ' 928.679.8004 I cnemeth@coconino.az.gov - - Project: Coconino County worked with GreenPlay to develop an Organizational Master Plan for the Parks and Recreation Department. This plan represented the trends, needs, and values of Coconino County communities. It was built upon the Department's strengths and assets, and recognized fiscal realities while exploring opportunities for organizationally appropriate, and sustainable future growth and direction. The County had undergone many changes over the 15 years since its last plan, and subsequently, there existed a need for a plan to guide future focus, direction, planning, resourcing, and sustainability. GreenPlay examined all aspects of the Department �.A including budget, staff, organizational structure, assets and infrastructure, programs and services, and partnerships. Pat O'Toole managed this project. FLORENCE, ARIZONA PARKS, TRAILS AND OPEN SPACE MASTER PLAN Reference: Brian Hughes, Community Services Director 133 N. Main St., PO Box 2670, Florence,AZ 85132 520.868.7582 I bryan.hughes@florenceaz.gov 11111.0 _ . 4 . : ,: .,,�`� Project: The Town of Florence hired GreenPlay to update its Parks, - ..,n Trails, and Open Space Master Plan that was adopted by the Town Council in 2008. It was necessary to develop a Parks and Recreation Comprehensive Plan that encompasses all the details of the growing town and department. The scope of the plan included a community profile and trends analysis; a comprehensive needs assessment identifying needs and priorities; and accounting for cultural, economic, >> and physical conditions, including a statistically-valid survey. The plan inventoried existing facilities and defined future needs for parks and recreation facilities based upon level of service criteria along with trail standards and alignments. The plan established path and trail standards, alignments and locations. Open Space preservation criteria defined potential lands to be placed into a community wide open space system. Special Use Parks are a unique feature of the Florence master plan, as the Town is situated along the Gila River, CAP canal and next to BLM wilderness areas. Trails are a major component of the plan as Florence is an outdoor, OHV, and equestrian oriented community.Also included was a financial analysis, organizational analysis and capital Improvements, programs, services, operations, and maintenance analysis. Team members included J2 Design, Matrix Design, and RRC Associates. Pat O'Toole managed this project, and Teresa Penbrooke is Principal-in-Charge H441y au rc .eve yaso. &cam 11 c!MU° P:0 n7OJECTS GLENDALE, ARIZONA PARKS AND RECREATION MASTER PLAN UPDATE AND REPLACEMENT Reference: Anthony Garcia, Recreation Coordinator 5970 W. Brown St., Glendale, AZ 85301 • 623-930-2820, option 1 I agarcia@glendaleaz.com Project: GreenPlay is currently working with the City of Glendale _ IA '` to update and replace its Parks and Recreation Master Plan, which was initially developed in 2002 and updated in 2011. Since the last 3w update, the City has grown by nearly 20,000 residents, and there * have been organizational changes within the Public Facilities, Recreation, and Special Events Department (PFRSE). The PFRSE provides a wide range of services and facilities to the public, with over 70 community, neighborhood, and regional parks, as well as a conservation park, a 67,000 square foot recreation center, a 32,500 square foot adult center, an aquatic center, 3 splash pads, and 5 small community centers. This plan will replace and update the previous Parks and Recreation Master Plan, and it will also incorporate and update information from the Thunderbird Conservation Park Master Plan and the Open Space and Trails Master Plans. It will provide a comprehensive, cohesive strategy for the provision of parks, recreation, open space, trails, special events, and other services within the community. It will also create strategies for addressing goals in the Envision 2040 General Plan. To complete this plan, we are conducting an inventory and assessment of all facilities operated by the PFRSE Department, a robust public input process with abundant opportunities to hear from people from throughout the community, an analysis of equity of programs and facilities within the community, and development of an action plan and strategies for meeting goals and recommendations. Team members include J2 Design and RRC Associates. Pat O'Toole managed this project, and Teresa Penbrooke is Principal-in-Charge. ARIZONA STATE PARKS CATTAIL COVE STATE PARK MASTER PLAN In conjunction with Kimley-Horn Reference: 1 • Jeff Kratzke, Project Manager, Kimley Horn 441 7740 N. 16th St. Ste. 300, Phoenix, AZ 85020 602.906.1152 I jeff.kratzke@kmley-horn.com Project: Following a 40-year contract for operations of the Sandpoint Marina and RV /// //>//LI Akkkkk`‘ Park in Lake Havasu City, Arizona, the State Parks decided to renovate the facility. GreenPlay worked with Kimley-Horn on the master planning phase of the project for Cattail Cove _." � ..4. State Park. Our team members performed a market analysis, developed programming and operational recommendations, and developed ._. • a business plan for the park and marina. Pat M - • y ,-_ O'Toole managed this project. 12 GREENPLAYUC The Leading EdgeIn Parks,Recreation, apr,, And Open Space Consulting 3.5 Approach and Methodologies PROJECT UNDERSTANDING We understand that the Town of Fountain Hills is in the process of developing your first Parks, Trails, and Recreation Master Plan, which will allow you to analyze your parks, trails, and recreation system as a whole and develop goals and strategies for providing these services. We know that your system consists of eleven properties of varying size with amenities ranging from a skate park to trails, and a splash pad. Fountain Hills has a variety of recreational activities with tennis courts, baseball, football and soccer fields, basketball courts, a dog park, sand volleyball courts, outdoor recreation activities, hiking trails, four 18-hole golf courses, and the crown jewel, Fountain Park, a 65-acre park that features the renowned fountain. We know that the Town offers parks and recreation services and facilities to a population of about 23,900 people west of the Phoenix metropolitan area. Each of your parks is in a different stage of development, but all of them contribute to the beautification and quality of the community. We recognize that this plan will consolidate work that was completed on individual park master plans and will allow you to compare your system with similar parks, trails, and recreation systems in the region. Once completed, this plan will: • Evaluate the existing system with benchmarks of regional and national standards and potential service level improvements • Incorporate the vision, goals, and tasks outlined in the recently adopted Community Services Strategic Plan • Document priorities, trends, and demands of the current population and charting a long-range plan for accommodating anticipated population growth • Develop an implementation program that outlines projects, anticipated costs, potential funding sources, and operation and maintenance implications • Provide a record of citizen engagement, issues discussed, and resulting recommendations The following Scope of Work details the steps that we will take to help you meet all of your goals for this Parks, Trails, and Recreation Master Plan. "'McDowell Mguntain r s i Kristin f rail 'K Mi:Duwell Mtn Preser{e Golden Facile Park r Y r, f ountunidls # n1 Lake Overlook frail ,nvnumty Garden �..,. ills it. . k # Desert Vista Dog Park . H An. Q'° goal. 13 . ., .'� �� 3.6 Detailed Scope of Services A. STRATEGIC KICK-OFF, AND DETERMINATION Project team progress meetings will be formally OF CRITICAL SUCCESS FACTORS held as often as necessary, but in no case less than Following award of contract, the GreenPlay Project monthly, with project updates via email or phone to Manager will provide a Detailed Work Plan for the Project Manager until the final plan is approved. discussion at a Strategic Kick-Off(SKO) meeting We will supply the Town's Project Manager with with the Town's Master Plan Advisory Team. We will one (1) electronic copy of all completed or partially review the details of the work plan and formalize completed reports, studies, forecasts, or plans the timeline and tasks for your project, including deemed necessary at least three (3) working days information gathering, public involvement, market before each progress meeting. The Project Manager analysis, needs assessment, and data analysis. We will schedule the meetings as necessary at key times will finalize accepted methodologies and tasks, final during the development of this plan. number and types of meetings, expected quality and formats for deliverables, and agreement on We will provide up-to-date information for posting on implementation strategies. We will set a timeline the Town's website and/or an independent project for public involvement and focus groups, and will website for review of progress by stakeholders and discuss desired outcomes with the Project Team. the public. Project Coordination Information Gathering We will work closely with your team during the SKO Our team will collect as much information as possible to identify key "Critical Success Factors" that will on awareness, use patterns, satisfaction, desires, ensure that all factors of importance that are unique barriers, vision, priorities, funding possibilities, and to the Town of Fountain Hills are included. We will willingness to pay, so as to inform the development supply written Monthly Progress Reports that cover of the needs assessment.As it pertains to the recent progress, outstanding issues or information project, we will integrate information from recent and/ needed, upcoming meetings and agendas, and or current planning work completed by the Town next steps. We have found this to be an effective of Fountain Hills, including the recently completed communication tool, adding a level of efficiency and Community Services Strategic Plan, the General quality assurance to our projects. We will always be Plan 2020 Update, the Capital Improvement Plan, available for phone or email communication. and individual park master plans as applicable. Key Elements of a Community Parks and Recreation Strategic/Master Plan 4 Stages ot 'ublic Engagement ,' +fi Ion 6 t -„'I loft p. % &Visioning ', 'i Recommendatio. • • "t Needs Assessm. ig - 'mom # •Stott `•Presentation/feedback •Summary Fmdln .' .:view • •Stakeholder Sessions •Strategies p. Staff C, " a •Public • •Staff •Long Term Mts.:"s . = •PublicStrategic Kick Off Focus u. •Stakeholders •Short Teim Ac, = •Decision Maker t. Intervie' ,. •Decision Makers •Implications Distribute/Post •Critical Success Factors', •Surveys at We Have Discovered •Financial •Key focus areas ` •Online engage. y Issues Matrix •Operational i •Meeting scheduleIIIIw, r.Inventory �•Key Ideas and Themes •Maintenance •Identification of ,a% •All Assets tot Improvement •Recommendat Key Stakeholders `' •All Program Locations •Analysis •Action Pia y.`""` II •Gathering of All Relevant •Other Providers •Programming •Tasks d w Documents •level of Service Analysis •Operations •Timingla •Briefing • OlScomponent-based •Maintenance •Costs rk mapping •Marketing& . lion Plan, emu; •Quality,Quantity. Communications ' 7-1 n' Functionality Financial Resources 4 It •Community Profile �" v � rP fey •Historical&Planning . Iasi/ Context ,,+. •Demographics ut`.. ,'"-1..',,,,!' .„., Ili liali Trends e, Typically our Strategic/Master Plans include a 5-year focus on operations.10-year focus on capital,and 20 year strategic vision.Other elements and tools are added as needed for a community-specific plan. 14 GREENPLAY« The LeaOing EOge In Parks,Recreation, Ana Open Space Consulting The planning process will consolidate relevant Based on previous successes, the following information from these planning documents, and community engagement strategy approach from budgets, work plans, and funding plans is designed to assure residents, user groups, utilized by the Town to facilitate the comprehensive community associations, neighboring communities, coordination of direction and recommendations for and other stakeholders that they are provided an the Parks, Trails, and Recreation Master Plan. opportunity to participate in the development of the plan, and is recommended for this project: B. COMMUNITY AND STAKEHOLDER • Information Gathering: Collection of as much ENGAGEMENT information as possible on awareness, use During the development of this plan, our team will patterns, satisfaction, desires, barriers, vision, engage stakeholders from throughout the Town. The priorities, funding possibilities, and willingness input process will enable our team to develop a clear to pay, so as to inform the development of the picture of the needs and desires of the Fountain needs assessment. Hills community. The participation process utilized • Focus Group Meetings: We will conduct a will be customized to your community's unique minimum of three (3) focus groups drawing situation, emphasizing data collection methods that from user individuals and groups, Community are efficient, effective, and that incorporate your Services Department staff, staff from other available resources to the greatest extent possible. Town Departments, Community Services Individual users and non-users, user groups, special Advisory Board members, McDowell Mountain interest organizations, associations, and other Preservation Commission members, other stakeholders will be given ample opportunity to advisory boards and committee members, participate in the development of this Master Plan. community associations, school board members, Our team will explore knowledge of local issues other service providers (public, private and and concerns that will result in useful and pertinent non-profit, etc.), and primary stakeholders such community feedback. We will work with you to as youth, seniors, other recreation providers, provide a robust engagement process with multiple citizens with disabilities, school officials, and opportunities for people to participate. other stakeholders, as mutually determined. • Public Community Meetings (3): GreenPlay staff members are skilled facilitators, • One during the information gathering portion and we draw from a variety of methodologies that of the project that will provide an introduction are designed to encourage and structure feedback to the project (i.e., purpose, scope, expected for clearly identified and measurable outcomes.A outcomes) and an opportunity to provide suggested approach is provided; however, the actual input about the desires and needs of the methodology will be detailed and determined during community. the Strategic Kick-Off meeting. • One to present the "findings" of the needs assessment (i.e., survey results, inventory results, areas of focus for the recommendations) and an opportunity to Participant feedback has indicated that our provide comments about the information techniques and formats are well received and presented, and identify potential solutions for provide the opportunity to better understand the draft recommendations. the planning process and make a meaningful • One to present the draft plan contribution, resulting in the feeling that attending • Stakeholder Interviews: During onsite visits an input session was a good use of someone's and as appropriate, we will meet with and/or valuable time. We are well aware of the misuse of have phone conversations with those who can the public process that results in frustration over contribute specific information that may need having to attend too many sessions or not feeling to be conveyed in a more detailed manner(this like the time was well spent, or that a person may include representatives from neighboring or group of people monopolized the meeting communities, sister agencies, other departments, time. Our sessions are designed to avoid these Town Council members, etc.). common pitfalls. • Statistically-Valid Survey (Optional) — See full description. 1-1441 .ou a ztve y04.4. 15 • Final Presentation: We will present the final opinions of the NON-USERS, as well as users of report to the project team, the Community parks, recreation facilities, trails, and programs, in Services Advisory Committee, the McDowell your community. Questions will be drafted based on Mountain Preservation Commission, and the information gleaned in the public input process, and Town Council. will determine needs, interest levels, awareness, satisfaction, and other topics as determined during Statistically-Valid Survey (Optional) SKO. If additional fees can be made available, we suggest that the project should include a randomly distributed During the Strategic Kick Off phase, based on survey using proven survey methods to achieve identified key issues, we would work with RRC a statistically valid response. This type of survey Associates (RRC) to create a carefully designed is the most effective method available to get the community survey to be distributed to a sample of LEVERAGING IMPACT FROM THE MASTER PLAN THROUGH COMMUNICATION AND SOCIAL MEDIA Leveraging support and participation for the Master Plan means that we must communicate the importance of the process to your residents in a variety of methods. It starts with properly and appropriately marketing the value of the Master Plan process GREEN INNOVATIONPLAY to residents, and then communicating how the community can and should play a crucial role in creating a vision for the future. To ensure successful public meeting outreach, we will collaborate with the Town's marketing lead to devise a communications strategy that makes sense for your particular project. GreenPlay can assist with suggested content for in-house staff activation, or for an additional fee, we can assign experienced staff to host, create, and disseminate content to promote engagement for your agency throughout the project. Our team will prepare at least one online public inquiry to engage participants on the Town's most successful social media platform. If enhanced input is desired, for an additional fee, the team will prepare and provide pieces of released content for distribution on popular social media accounts. The content will promote the master planning process and showcase the key findings, which will be shared on the Town's social media account once approved. Our extensive list of creative engagement strategies, combined with online marketing tactics, will equip agencies with a tool belt of resources to ensure that attendance reaches as many people as desired. EXAMPLES OF POTENTIAL ENGAGEMENT STRATEGIES Website and Social Media Strategies • Do you have funding to enhance the strategies and web presence? • How much control of website and social media (permissions) do you have? • Would you like to add a project page on website or a separate site? • Release a schedule of important dates • Create a feed of photos, tweets, etc. • Do you want to add popup/banners? • Sharing links to pages on all flyers, social outlets • Enhanced email strategies for social media Examples of Postings for Facebook, Twitter, and Instagram • Creating events, celebrations, and milestones • Hosting live Q&A discussions • Scheduling live videos, photos, polls, stories, etc. 16 GREENPLAY« An Leading Edge In Parks,Recreation, And Open Spacece Consulting residents using a list provided by the Town (either Trends analysis helps evaluate demographic shifts registered voters or some other appropriate list). and their impact on future parks and recreation. We propose to invite survey participation using a This analysis helps identify regional interest and mail survey with a postage paid return envelope participation levels for a variety of activities; how provided, containing language that is proven based services are provided through both administrative on our work in other communities. The survey will and planning trends; and how parks, trails, and permit respondents to complete the form and mail it recreation amenities and programs compare to back, or they would be directed to a web site where national and regional trends. they could complete the survey online. Following the initial invitation to complete the survey that is Evaluation of Existing Standards provided to a sampling of residents by mail, we will Using the community demographic profile, offer the opportunity to go to an "open link" where the stakeholder engagement results, and inventory, we larger community would be encouraged to respond. will assess the quality and quantity of programs and facilities provided by the Town. We will evaluate Online Users Survey appropriateness to the determined mission, vision, If a statistically-valid survey cannot be included, we and values set forth in the Strategic Plan; applicable can conduct an online open survey of users and industry standards; and the regional comparison. We interested parties to ask a variety of questions about will evaluate the adequacy on the basis of size and needs and demands for services. The survey would location in relation to existing and future population. be implemented using Survey Monkey. The Town would need to help advertise the survey to garner We will also make recommendations for minimizing responses. duplication and/or enhancing possibilities for collaborative partnerships where appropriate. C. INVENTORY AND RESOURCE MAPPING As part of the plan, any available base materials will be utilized to compile resource mapping for parks, O5P'"i trails, and recreation facilities and amenities within the Town's system. TF ADD LT We will create an updated GIS file and a Park Wide :, sa Resource Map of the data to prepare for analysis. �'- '` soon" DER -)" Key issues regarding any of the assets from both = staff and stakeholder perspectives will be noted in I ° r a textual supplement and charts. Results will be , { incorporated into findings and recommendations for A � improvements. - t s, Demographics and Trends Analysis 3 opals GreenPlay will conduct a demographic analysis and market profile of the Town and the surrounding area, utilizing all information available from previous 1 =f planning efforts in addition to the U.S. Census Bureau, Esri, and other national and local sources.We will portray relevant demographic information in easy-to-read charts and figures with analysis of nimmoimmor important topics that will impact parks, trails, and Legend FLORENCE recreation service delivery. In addition to informingg Facunas Mgliway Gda Rive Note Awaiting additional ARIZONA o, Pk aaary Axe.] GAP Canal existing trails data our recommendations, we utilize the demographics Goy° bre ¢Town Limits Lool Florence MNitary Rewrvalian to customize our approach to your community, ° 4,Reran..1, including --'adjustments in our outreach efforts to dan.4[AY MdtflX6y Figure Town Resources include specific substantial sub-segments of your population. yaa aczve yoa.a. &,od.4 17 Programs and Services Gaps Analysis Typical Agency Summary Effectiveness Ratios We will collect and analyze information on participation, needs, desires, operations, and Operating expenditures per capita management strategies for programming and service Revenue per capita offerings, and make recommendations. We will Total revenue to total operating expenditures identify areas of service shortfalls and projected Total tax expenditures per capita impact of future trends. Park operating expenditures per acre of parkland Using the results of the survey, focus groups, Operating expenditures per acre of parkland stakeholder meetings, needs assessment, inventory, Operating expenditures per acres of parks and alternative providers in the market, and current non-park sites capacity, GreenPlay will identify and prioritize the Operating expenditures per FTE unmet programming needs in the community. The FTEs per 10,000 population gaps in programs and services can be identified using the nexus of unmet need and high importance. Acres of parks per 1,000 residents Number of residents per park Benchmarking Number of acres per park We understand that the Town has requested regional Number of participants per program and national comparisons with five communities. GreenPlay consultants will compile relevant Ratio of fee programs to all programs benchmarking and comparison data of commonly Ratio of building attendance to park attendance accepted key items of importance to the Town to compare your community's facilities and tracked D. RESOURCE AND FUNDING ANALYSIS allocated resources with communities of similar size and demographics to other agencies. Typical Organizational Analysis benchmarking comparables include population, GreenPlay will broadly assess the organizational operations, and/or capital improvement budgets, and management structure of the Community FTEs, and land acreages. Other factors that may Services Department and staffing to determine be evaluated include open space land acreage, effectiveness and efficiency in meeting current recreation facilities, recreation programs and and future divisional responsibilities as related to services, revenues, expenses, usage, and staffing the community's needs. The needs assessment— levels. We will also review relevant cultural, social, including input from staff interviews, community and economic, demographic, and environmental trends key stakeholder engagement, and level of service using available data and statistical information. analysis, along with our expertise —will identify areas for enhancement including staffing, customer We will work with Town officials and staff during service, maintenance, communications, as well as Start-Up to determine the most pertinent items on operational efficiencies. which to base your comparative analysis. Alternative Funding and Partnerships Park Metrics Comparative Analysis Our Project Team will help identify key partners in We will use the most current NRPA ParkMetrics the area through the planning process and provide information to compile customized Agency management recommendations to enhance this Effectiveness Ratios based on your population potential funding area. This task does not include size and geographic region to gather relevant procurement of alternative funding, but this can be benchmarking data from all other agencies in addressed separately if desired. NRPA's dataset meeting those same parameters. We will provide the Town with a comprehensive profile of our findings with analysis of how they may apply for your community. The following chart indicates typical metrics that can be compared. 18 GREENPLAYccc The Leading Edge In Parks,Recreation, And Open Space Consulting Probable Operating, Maintenance, and Capital E. FINDINGS AND VISIONING STRATEGIES Costs and Potential Funding Sources Based on recommendations that arise out of Findings Presentation the needs assessment, we will identify probable GreenPlay team consultants will compile initial operating, maintenance, and capital costs and findings from the analysis and inventory of existing recommendations for potential funding sources and conditions, community profile, and community and mechanisms for the next five (5) to ten (10) years. stakeholder involvement, including the survey. We will prepare a summary Findings Presentation Cost Recovery Analysis for staff, decision makers, stakeholders, and the GreenPlay is a national leader in teaching and public to validate their accuracy. During this stage, developing innovative approaches to handling the we will confirm that all information identified and often contentious financial issues of"how much collected thus far is correct, and ask all stakeholders taxpayer subsidy is enough?" or"where should to share any additional issues or opportunities for the resources go?" GreenPlay has established consideration as we prepare to move forward into and improved the "Pyramid" methodology for development of the final needs assessment. helping agencies create an overall philosophy and approach for resource allocation, program pricing, Key Issues Analysis Matrix and cost recovery evaluation. We currently teach During the Findings/Draft Phase of each project, this straightforward but innovative methodology at GreenPlay Project Managers will compile a Key conferences, and we train agencies and universities Issues Analysis Matrix that helps identify focus areas in its implementation and use. It is invaluable for from the various tools and methodologies used to making tough resource allocation decisions, and collect information. Your customized matrix will serve creating pricing and cost recovery strategies. This as a basis for plan updates in the future. methodology will be helpful for evaluating the Sample Key Issues Analysis Matrix operational financial sustainability of the Community Healthy Community parka and Recreation Maser Plan £u Qualitative Data a Cuantitaaw Dahl Services Department. Key issue-Rating Scale annomy 9 1 1. b oopm opportunity to eeprove l As part of your project, we will introduce the taeatm.Yea»e.a.dldn,l�te: ..= 1 1 = concepts of this framework for decision making. Strong r kor,ahipbetweenConreia.an.dGty Executive Support for Perks and Recreation The P Deferred h milts maintenanced staffing limitations �iREENPLAY,c yramid Focus on health for nueoona and active tr�a ortaeon parmersn pa .++."ro.x :a.,,, �mwwnox,. r AA etho d o I ogy Mediating and A are sung but can use adtltoal focus � Promote events as economic as 000r,ompc drew,0 del.0000cr,downtown IN MI lail ie tricresse trail co 1 ,m y Need r a wa Ik a H heel ak pM provertronts _ i i EnQ`eR!N' F CI c udy t determine highest nd best use 1 Aud!Doom C e C IneviYW a Q,!v ,-: eertaro Need to add Information n to Coy Carte on parks and twines _ a Address repairs• and use of then• pod r Add native.,.rourtl.N Oder• • Considaraole Indiv dual Alg program equity and maikaEMr in a1 sou-Yeas to all demographic. : • Benefit ___-_ A oo to uaareee though cornmtaktyrdh later and events , 1 Opportunity for additional non-sport pwgml. • Individual/Community.._,. Deererormore evenaafe.tlwla _... ---_ l Benefit Track ead"• aepardcpatanlneaWlwneubrsae - •'. 3 (Balanced Beneficiaries) .Funding for With and Whig for City needed __ _.. . i Cost Recovery could be addressed at Gimpy Levy n (' Alrnad coat able scholarship and policies .' .: Considerable Community Align t ednecre nor hip pmg ram Y pans ec a sportsculture,and eenbse economic d ere Benefit Mostly Community Benefit Capital Improvements t2W1.1008 zoaa 2013Greel P L, From the results of the inventory, we will make recommendations from capital improvements to Note: a full detailed analysis of cost recovery, existing parks, development of new parks, and divisional budgets, and/or pricing is not typically acquisitions of future sites and related facilities. included in an analysis such as this, but can be Recommendations will be laid out in short, mid, and facilitated separately or concurrently for an additional long-term increments. fee, if desired. H ya+.. Ad:eveyam" fi 19 F. DRAFT AND FINAL PLANS, PRESENTATIONS, • Recommendations for standards AND DELIVERABLES • A comprehensive list of recommended The GreenPlay team will summarize and synthesize improvements and amenities for individual all research and stakeholder input, and develop existing and new facilities recommendations and priorities into a draft plan. • Cost projections per park (based on cost per We will work with the project team to prioritize sq .ft.) recommendations, balancing needs and cost/ • Department goals, policies, priorities, benefit analyses, capacity of the Town, and potential operations and maintenance needs budgetary realities. The product of this task will be • Potential funding sources and a 10-year plan a set of recommendations phased into immediate, of implementation near-term, and long-term time frames that address • A plan graphic illustrating existing and goals and action strategies. We will draft a Parks, proposed facilities Trails, and Recreation Master Plan and will submit • References to other applicable Town to the Town for review. Following review, all changes documents as necessary will be incorporated into the final plan. Our plans also include at no additional charge: Deliverables • Qualitative and Quantitative analysis Deliverables will include all aspects outlined in the methods beyond those specified, designed to preceding tasks, summarized as: address specific key issues, constraints, and • For the Draft Plan: One (1) electronic copy opportunities; the Town's future livability; and the in a format suitable for publication on the contribution of parks, open space, and recreation website. to economic development, community vitality, • For the Final Plan: One (1) hard copy and and long-term viability. one (1) electronic copy for publication on the • Our commitment that for each task, we will website. quickly assess your current circumstances and • All written materials, graphics, and data provide specific information that you need to shall be delivered in paper and digital format move to the next level, rather than providing you consistent with the Town's software. with just a standard planning response. xa. A a +x 4144‘r4ti.,i*': 111°' 20 GREENPLAYLC Me Leading Edge In Parks,flecreatlo Md Open Space Consulting V C • 44;A, mrx C N ,: , 0� d ro a) C x N a e' (6 cn .U w 4 •W M Ca •1 a- 0 .;. 0r h C �. Qc fri -o O C = O Lc J r.t .— ( C C > L.L z U O) Z g °1 C n � ;. O!. , C . >- c t O ., CC E CO co Q L a C z > U O) Q J '� w a ; 0 9O I'- Z U) Z uj w z rZ 2 � LL N ;Oaf Q Z .3:1 o a Z 0 w cn W ~Q W U U) (. z z >- w w Ww W � J W 0 W u) Z a 8 ;gam C] J CO .- W Z = I. ca O a5 ° Ui Y Z -c ( Z9UTza , lv2 � o Z >, a): U) Y .g a a� cn�Q a C C z m E u cn cb Q V c >- n3 W Q c 0 < ai a) _ D c isj.ix , cm t% m cn > a) i I— ii L C U) ; O = >+}. BQal0 >_ ZEQ �a � , O Ob � L' c I 0-3 13 u- C C ) V U iUo C . Ccn — � t U) W 6U -c :ci � QoW °) --6 dd aioI- O ._ a) m C cn � C c n Z MCI O v) o U o 3 03 > 03 aa)) a0i m o u- m cs- C U 11"`: 'a m2cLv) � S00mci000 wwU OiL d Appendix 3.8: Contract Exceptions We have no exceptions to the sample contract. Attached are our M/WBE certificates, as well as sum- maries of our insurance coverage and acknowledgment of addenda. From: City and County of Denver <denver@mwdbe.com> Sent: Friday,October 18,2019 3:53 PM To: Info at Greenplay Subject: City and County of Denver: M/WBE Approval Teresa Penbrooke GREENPLAY, LLC 1021 E SOUTH BOULDER RD STE N LOUISVILLE,CO 80027-2548 Dear Teresa Penbrooke: SUBJECT: Minority/Women Business Enterprise(M/WBE)Certification, Pursuant to Article III of Chapter 28, Div. 3 of the D.R.M.C.Construction, Reconstruction, Remodeling and Professional Design,Construction Services and Concessions The City and County of Denver's Division of Small Business Opportunity(DSBO)has approved GREENPLAY, LLC for certification as a Minority/Women Business Enterprise(M/WBE).GREENPLAY, LLC will be listed in the City and County of Denver's Minority/Women Business Enterprise(M/WBE)Certification Directory.Your firm is certified with the following certification dates: October 19,2019 to October 18,2020 Listed below is each NAICS code for which GREENPLAY,LLC is certified. Please verify your NAICS codes as this letter showing the following codes is required for bidding on City projects: NAICS CODES: DENVER 541611:ADMINISTRATIVE AND GENERAL MANAGEMENT CONSULTING SERVICES DENVER 541611: FINANCIAL MANAGEMENT CONSULTING (EXCEPT INVESTMENT ADVICE)SERVICES DENVER 541611: RECORDS MANAGEMENT CONSULTING SERVICES DENVER 541618:OTHER MANAGEMENT CONSULTING SERVICES DENVER 541690: ECONOMIC CONSULTING SERVICES This Certification is intended to be used only for participation in city funded projects,and/or certain privately funded projects on city-owned property for contracts with construction,reconstruction, remodeling and professional design and construction services. Your business enterprise is required to maintain an accurate mailing address, email address and telephone number information with DSBO. If any changes occur in the firm's legal structure,ownership,management,control,or work performed,you must notify DSBO immediately. Failure to report any of these changes may result in removal of your business enterprise from the Certification Directory and possible revocation of certification of your business enterprise as an M/WBE. Please be aware that your M/WBE Certification is valid for a period of one(1)year,and must be renewed annually. It is your responsibility to request and submit a renewal application and all of the documents required within the renewal application in order for your renewal to be processed.Your application and accompanying documents should be sent electronically to our office at least thirty(30)days prior to the expiration date of your M/WBE Certification. 22 CREENPLAYLC AndOpenLeading Edgace In Parkssultan Recreation, An0 Open Space Consulting GREELLC-03 E..P4HERTII AC-tio I?C1 CERTIFICATE OF LIABILITY INSURANCE DATDtVYYY) 4/30/230/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Diversified Commercial Insurers-Lakewood PHONE A/c°No,Fur): (303)987-3373 FAX 303 969 9120 1074 South Alkire Street ) (Arc,No):( ) Lakewood,CO 80228 ADDRESS:john.ossian@dcinsurers.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:The Hartford 29424 INSURED INSURER B:Pinnacol Assurance 41190 GreenPlay, LLC 1021 South Boulder Road INSURER C Suite N INSURER D: Louisville,CO 80027 INSURER E: INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD IMII DD/YYYYI tMMIDD(YYYYI A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS-MADE X OCCUR 34SBAIR6876 5/1/2019 5/1/2020 DAMAGE TOEa RENTED occurrence) $ 100,000 PREMISES( MED EXP(Any one person) $ 10,000 PERSONAL&ADV INJURY $ 2,000,000 GENTAGGREGATE LIMIT APPLIES PER GENERAL AGGREGA1"E $ 4,000,000 X POLICY .JECT LOC PRODUCTS-COMP/OP AGG $ 4,000,000 OTHER $ A AUTOMOBILE LIABILITY COMBINEDaccident) SINGLE LIMIT $ 1,000,000 X ANY AUTO 34UECJJ1390 5/1/2019 5/1/2020 BODILY INJURY(Per person) $ OWNED SCHEDULED AUTEO�S ONLY AUTOS BODILYBODILY INJURY(Per accident) $ AUTOS ONLY NON-OWNEDUUTT ONLY PROPERTY accrdentDAMAGE A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1,000,000 EXCESS LIAB CLAIMS-MADE 34SBAIR6876 5/1/2019 5/1/2020 AGGREGATE $ IED X RETENTION$ 10,000 Gen Aggregate $ 1,000,000 B WORKERS COMPENSATION PPER A'iUtE X ORTH- AND EMPLOYERS'LIABILITY Y/N 4019301 5/1/2019 5/1/2020 1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE E L EACH ACCIDENT S OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E L DISEASE-EA EMPLOYEE $ 1,000,000 If yes describe under 1,000,000 DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) If you would like to be a certificate holder your name and address must be listed here. For faster delivery,please provide a valid fax number or E Mail address CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE For Informational Purposes onlyTHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN P ACCORDANCE WITH THE POLICY PROVISIONS. Company Name Address City State Zip AUTHORIZED REPRESENTATIVE 00117004 :7— ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Ac R CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DDIYYYYI �....- 04/18/2019 • THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Cory Gournic NAME: Associates Insurance Group {PHONE (303)793-3388 FAX (303)793-3336 7395E Orchard Rd ADDR Q,Extl: (ArC,No: ADDRESS: cgournicLgetagc corn INSURER(S)AFFORDING COVERAGE NAIC S Greenwood Village CO 80111 INSURERA: ACE Fire Underwriters Insurance Company 20702 INSURED INSURER B: GreenPlay,LLC INSURER C: 1021 E South Boulder Rd INSURER D: Suite N INSURER E: Louisville CO 80027 INSURER F: COVERAGES CERTIFICATE NUMBER: Master REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR ADM SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MMIDDIVYYX) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE y 2,000,000 DAMAGE TO RENTED X CLAIMS-MADE OCCUR PREMISES(Ea occurrence) S X Professional Liability MED EXP(Any one person) S A _ EONCOF111871952 05/01/2019 05/01/2020 PERSONAL&ADV INJURY $ GE AGGREGATE UMI r.APPLIES PER. 2,000,000 PRO GENERAL AGGREGATE 5 X POLICY n JECT n LOC PRODUCTS-COMP/OP AGG 5 OTHER- Disciplinary Expense $ 5,000 - AUTOMOBILE LIABILITY COMBINED SINGLE UMIT 5 (Ea accident) ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY „_ AUTOS BODILY INJURY(Per accident) S HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) S S UMBRELLA LIAR OCCUR EACH OCCURRENCE 5 — EXCESS LIAB _CLAIMS-MADE AGGREGATE S DEG RETENTION S S �.WORKERSCOMPENSATION r PER OTH- AND EMPLOYERS'LIABILITY V/N STATUTE , _ER ANY PROPRIE TOR/PARTNER/EXECUTIVE E.L EACH ACCIDENT S OFFICER/MEMBER EXCLUDED? N I A (Mandatory in NH) E L DISEASE-EA EMPLOYEE S If yes,describe under DESCRIPTION OF OPERATIONS below E L DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE t I ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD .IMP _► 1,, AO' ' ADDENDUM #1 RFP 2020-055 TOWN OF FOUNTAIN HILLS COMMUNITY SERVICES TO: All Respondents CLOSING DATE: Thursday,January 23, 2020 at 3:00 p.m.(UNCHANGED) REF NO.: 2020-055 Parks Master Plan DATE: Tuesday January 21, 2020 Below are questions and received during the open period. 1. Is it possible to get the sign in sheet for the meeting and does that include those people who were on the phone? The sign in sheet will be made available online at: https://www.fh.az.gov/Bids.aspx . 2. To what extent is the town willing to lead the public engagement effort in this project? As noted in the scope of work, the Town will assist with community meetings related to logistical arrangements.This includes providing a location, set up needs including tables,chairs,A/V,etc. Town will be responsible for the arrangement, notice and related costs associated with the public input meetings. The Town will take the initiative to advertise and promote the meetings to solicit community participation. 3. Does the$50,000 include direct expenses? The expected budget of$50,000 is all-inclusive. 4. The existing facilities and processes analysis excludes the fountain, but we were wondering what processes would you like to include in the plan? As noted in the scope of work,the Town is asking to have an assessment of existing facilities, conditions,funding, and policies as an objective basis for the identification of deficiencies and recommendations.This should include all elements of the Community Services system to ensure a wide perspective and that all divisions have the proper forecast for expected needs and improvements. 5. Request for survey results form 2000 community survey Please see attached. Please note that this survey covers items outside of the scope requested for the RFP.This is intended for informational purposes only and to represent a snapshot of the needs of the community in 2000. END OF ADDENDUM#1 We acknowledge receipt of Addendum 1. G Teresa L. Penbrooke, PhD, CEO and Founding Managing Member 1-14Z41 y 4,aeIzve pe,i4 25 EXHIBIT B TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND GREENPLAY, LLC [Fee Proposal] See following pages. - 6 a „ x ail I i .�ZMN?tee z n ,e r,- that is Ar`l -, `. ;, ,; a Consulting Services for the Town of Fountain Hills-yw , m#, Community Services Parks, Trails, and Recreation Master Plan I } RFP: 2020-055 FEE PROPOSA Submittal Date: Janua 23 2020. M;k dREENPLA �� And Open Space Consulting TASKS GreenPlay Swaback RRC Total A. Strategic Kick-Off, and Determination of $1,575 $500 $2,075 Critical Success Factors B. Community and Stakeholder Engagement $13,650 $2,000 $15,650 C. Inventory and Resource Mapping $5,775 $2,000 $7,775 Benchmarking $2,625 $2,625 D. Resource and Funding Analysis $1,575 $2,000 $3,575 E. Findings and Visioning Strategies $4,200 $3,000 $7,200 F. Draft and Final Plans, Presentations, and $7 099 $4,000 $11,099 Deliverables Totals $36,499 $13,500 $49,999 Statistically-Valid Survey (optional) $1,050 $14,500 $15,550 This project is billed as Firm-Fixed Fee, meaning that all travel, reimbursables, and deliverables are built into the per task cost. Fee Basis GreenPlay does not bill on an hourly basis. We have established an inclusive fee schedule that covers the salaries of our professional project staff and of support staff who enable them to function effectively and efficiently. We consider the prevailing rates in our industry and the level of specialized expertise that we provide. For projects which require more than 100 hours of work, GreenPlay proposes using a Firm- Fixed Price model for compensation. This means that the contract is based on a projected number of hours, but the compensation is actually based on the completion of pre-determined contracted tasks identified in the Scope of Work and within a pre-specified timeline. This typically works well for the client, ensuring that all work is accomplished regardless of the time required to complete each task. In the event that the contracted Scope of Work is changed by the client during the project, GreenPlay can adjust total contract fees accordingly based on our regular hourly rates. This project is proposed as a Firm-Fixed Fee project; therefore, individual hourly rates and projected number of hours are not applicable. Our rates include: • All deliverables as outlined in the Scope of Work. • Professional staff, sub-consultant, and administrative salaries. • All office overhead, equipment, utilities, and consulting insurances. • Taxes, employee benefits, and Worker's Compensation. • Administrative support staff and supplies, and local travel. • Work Products and meetings as outlined in the Scope of Work. • All travel costs are built into the firm-fixed fee. He 704.keizztve yoto. 3 Rates do not include: • Materials and services outside of the pre-specified Scope of Work (may include extra meetings, requested copies and printing of work products). • Geotechnical services and reports. • Topographic and boundary surveys (site surveys). • Site Testing. • Project related legal and safety consultant services. • Permits and fees borne by the agency. • Detailed schematic and construction documents. Additional Services: If Requested GreenPlay's rate for additional services is based on an average of $150 per hour if not proposed as "firm-fixed fee." For sub-consultants, hourly rates range from $60 to $150 per hour, depending on the task. As this project is based on a firm-fixed fee, our consultants will dedicate the necessary time to complete the project. Our sub-consultant team members set their hourly rates according to their individual firm fee schedules. While the hourly rates may sound high, when considering the costs for implementing additional experienced and professional full-time staff, benefits, insurances, office space, computers and equipment, support staff, utilities, etc., we find that this rate is usually comparable to or lower than what an agency would spend for in-house staff. An additional benefit is that when the project is finished, the expense ends. GreenPlay typically submits an invoice for payment to the project manager/ primary contact person on a monthly basis. Each invoice includes a brief description of the services provided and percentage of Scope completed to date. Invoices past due over 60 days will accrue 1.5% interest per month. Other structures for compensation and payment can be negotiable prior to contract award. Project Delay Fee GreenPlay will work with your project team to jointly lay out an achievable schedule during contracting and detailed during the SKO. There is a cost to GreenPlay if the project is delayed beyond the accepted contracted schedule end date, so we will work diligently with you to achieve it. We expect prompt responses and to keep milestones for approval points. If the project is delayed due to Town requests or non-response, we may request additional fees to do so. Typically, this fee is around 10% of remaining budget for each month of client caused delays. We are happy to help keep this project on schedule, and value open and transparent conversations about how to best do so throughout the project. 4 GREENPLAY« the lead/ng Edge In Parks,Recreatlan, And Open Space Consulting r l,