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Home My WebLink AboutCMD.2020.0602.AgendaPacket NOTICE OF MEETING COTTONWOODS MAINTENANCE DISTRICT Board Chairman Ginny Dickey Board Vice Chairman Mike Scharnow Board Member Dennis Brown Board Member Sherry Leckrone Board Member Alan Magazine Board Member David Spelich Board Member Art Toli s TIME:5:25 P.M. – REGULAR MEETING - IMMEDIATELY FOLLOWING THE MEETING OF THE EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT BOARD WHEN:TUESDAY, JUNE 2, 2020 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Boardmembers of the Cottonwoods Maintenance District will attend either in person or by telephone conference call; a quorum of the Town’s various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Board are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the District Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. REQUEST TO COMMENT The public is welcome to participate in meetings. TO SPEAK TO AN AGENDA ITEM , please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the District Clerk prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Board. Verbal comments should be directed through the Presiding Officer and not to individual Boardmembers. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda item, and hand it to the District Clerk prior to discussion, if possible. MEETING AGENDA 1.CALL TO ORDER 2.ROLL CALL 3.CONSIDERATION OF approving the minutes of the May 5, 2020, meeting of the Cottonwoods 3.CONSIDERATION OF approving the minutes of the May 5, 2020, meeting of the Cottonwoods Maintenance District Board. 4.PUBLIC HEARING regarding RESOLUTION CMD 2020-02, approving the Final Budget for the Cottonwoods Maintenance District for the fiscal year beginning July 1, 2020, and ending June 30, 2021. CONSIDERATION of RESOLUTION CMD 2020-02 of the District Chairperson and Board of the Cottonwoods Maintenance District, approving the Final Budget for the Cottonwoods Maintenance District for the fiscal year beginning July 1, 2020, and ending June 30, 2021. 5.ADJOURNMENT CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Eagle Mountain Community Facilities District with the Town Clerk. Dated this ______ day of ____________________, 2020. _____________________________________________ Elizabeth A. Burke, MMC, District Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Board with this agenda are available for review in the Clerk's Office. ITEM 3. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 06/02/2020 Meeting Type: Cottonwoods Maintenance District Agenda Type: Submitting Department: Administration Prepared by: Elizabeth A. Burke, Town Clerk Staff Contact Information: Grady E. Miller, Town Manager Request to Cottonwoods Maintenance District (Agenda Language): CONSIDERATION OF approving the minutes of the May 5, 2020, meeting of the Cottonwoods Maintenance District Board. Staff Summary (Background) The intent of approving meeting minutes is to ensure an accurate account of the discussion and action that took place at the meeting for archival purposes. Approved minutes are placed on the Town's website and maintained as permanent records in compliance with state law. Related Ordinance, Policy or Guiding Principle N/A Risk Analysis N/A Recommendation(s) by Board(s) or Commission(s) N/A Staff Recommendation(s) Staff recommends approving the minutes of the meeting of May 5, 2020. SUGGESTED MOTION MOVE to approve the minutes of the meeting of May 5, 2020. Attachments CMD2020.0505.Minutes Form Review Inbox Reviewed By Date Town Manager Grady E. Miller 05/21/2020 03:25 PM Form Started By: Elizabeth A. Burke Started On: 05/21/2020 09:41 AM Final Approval Date: 05/21/2020 COTTONWOODS MAINTENANCE DISTRICT SPECIAL MEETING OF 5:25 P.M. FOUNTAIN HILLS TOWN HALL COUNCIL CHAMBERS 16705 EAST AVENUE OF THE FOUNTAINS FOUNTAIN HILLS, ARIZONA MINUTES 1.CALL TO ORDER Chairman Dickey called the meeting of May 5, 2020, to order at 5:33 p.m. ROLL CALL Present: Chairman Ginny Dickey; Vice Chairman Mike Scharnow; Board Member Art Tolis (telephonically); Board Member Dennis Brown (telephonically); Board Member Alan Magazine (telephonically); Board Member Sherry Leckrone (telephonically); Board Member David Spelich (telephonically) Staff Present: District Manager Grady E. Miller; District Attorney Aaron D. Arnson; District Clerk Elizabeth A. Burke 3.CONSIDERATION OF approval of minutes from the Regular Meeting of June 18, 2019, of the Cottonwoods Maintenance District Board. MOVED BY Vice Chairman Mike Scharnow, SECONDED BY Board Member Sherry Leckrone (telephonically) to approve the minutes of the Regular Meeting of June 18, 2019, of the Cottonwoods Maintenance District Board 4.CONSIDERATION OF Resolution CMD 2020-01 by the District Board approving the Tentative Budget of the District for the fiscal year beginning July 1, 2020, and ending June 30, 2021, providing notification to property owners, and setting a hearing date for the budget and annual assessments. District Manager Miller gave a brief overview of the Cottonwoods Maintenance District. MOVED BY Vice Chairman Mike Scharnow, SECONDED BY Board Member Dennis Brown (telephonically) to adopt Resolution CMD2020-01. 5.ADJOURNMENT MOVED BY Vice Chairman Mike Scharnow, SECONDED BY Board Member Sherry Leckrone (telephonically) to adjourn. The meeting of the Cottonwoods Maintenance District Board held May 5, 2020, adjourned at 5:35 p.m. ____________________________ Ginny Dickey, District Chairman ATTEST AND PREPARED BY: ______________________________ Elizabeth A. Burke, District Clerk Meeting of May 5, 2020 Page 2 of 2 ITEM 4. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 06/02/2020 Meeting Type: Cottonwoods Maintenance District Agenda Type: Submitting Department: Administration Prepared by: David Pock, Finance Director Staff Contact Information: David Pock, Finance Director Request to Cottonwoods Maintenance District (Agenda Language): PUBLIC HEARING regarding RESOLUTION CMD 2020-02, approving the Final Budget for the Cottonwoods Maintenance District for the fiscal year beginning July 1, 2020, and ending June 30, 2021. CONSIDERATION of RESOLUTION CMD 2020-02 of the District Chairperson and Board of the Cottonwoods Maintenance District, approving the Final Budget for the Cottonwoods Maintenance District for the fiscal year beginning July 1, 2020, and ending June 30, 2021. Staff Summary (Background) The Tentative Budget for the Cottonwoods Maintenance District was approved by the Board on May 5, 2020. Approval of this Resolution will adopt the Tentative Budget as the Final Budget of the District for the fiscal year beginning July 1, 2020, and ending June 30, 2021. Related Ordinance, Policy or Guiding Principle A.R.S. § 48-574 and § 48-575 Risk Analysis If the Resolution is not approved, the maintenance costs for the Cottonwoods Maintenance District will not be recovered for the fiscal year. Recommendation(s) by Board(s) or Commission(s) N/A Staff Recommendation(s) Approval of Resolution CMD 2020-02 SUGGESTED MOTION MOVE to approve Resolution CMD 2020-02 Fiscal Impact Fiscal Impact:$6,642 Budget Reference: Funding Source:COTMD If Multiple Funds utilized, list here: Budgeted: if No, attach Budget Adjustment Form:Yes Attachments RESCMD2020.02 FY21 Final Budget Form Review Inbox Reviewed By Date Finance Director (Originator)David Pock 05/07/2020 04:29 PM Town Attorney Aaron D. Arnson 05/08/2020 01:17 PM Town Manager Grady E. Miller 05/19/2020 04:29 PM Form Started By: David Pock Started On: 05/07/2020 02:58 PM Final Approval Date: 05/19/2020 RESOLUTION CMD 2020-02 A RESOLUTION OF THE BOARD OF THE COTTONWOODS MAINTENANCE DISTRICT, MARICOPA COUNTY, ARIZONA, APPROVING THE FINAL BUDGET OF THE DISTRICT FOR THE FISCAL YEAR BEGINNING JULY 1, 2020, AND ENDING JUNE 30, 2021 RECITALS: WHEREAS, the provisions of ARIZ. REV. STAT. §§ 48-574 and 48-575 allow for the assessment of maintenance charges upon the lots and parcels within an improvement district and for such assessments to be collected in the manner and by the officers provided by law for the collection and enforcement of general taxes; and WHEREAS, pursuant to ARIZ. REV. STAT. §§ 48-574(E) and 48-575(E), on May 5, 2020, the Board of Directors of the Cottonwoods Maintenance District (the “Board”) approved Resolution CMD 2020-01, which (i) adopted the statements and schedules attached as Exhibit A and incorporated herein by this reference as the tentative budget for the Cottonwoods Maintenance District, Maricopa County, Arizona, (the “District”) for the fiscal year 2020-2 1 and (ii) authorized and directed the District Clerk to cause to be (a) mailed to the governing body of the Town of Fountain Hills and all persons owning real property within the District and (b) published in a manner prescribed by law, a notice that the Board would meet on June 2 , 2020, for the purpose of conducting a final hearing for District taxpayers on the statements and estimates of the District expenditures filed with the District Clerk; and WHEREAS, proper notice was given by (i) publication in the Fountain Hills Times on May 1 3 , 2020, and May 20, 2020, and (ii) first class mail to all persons owning real property in the District on May 6 , 20 20; and WHEREAS, on June 2, 2020, the Board held a public hearing to allow taxpayers of the District to voice their comments in favor of or against any proposed expenditures and assessments; and WHEREAS, any person owning real property affected by the assessment who had any objection to the legality of the assessment or to any of the previous proceedings connected therewith was given the opportunity to appear before the Board at the hearing to present any further objections. ENACTMENTS: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COTTONWOODS MAINTENANCE DISTRICT, as follows: SECTION 1. The recitals above are hereby incorporated as if fully set forth herein. SECTION 2. The Board has heard all objections and has determined that (i) such objection s do not provide a basis for a modification of the statements and schedules attached hereto as Exhibit A and (ii) any informalities or irregularities which may have occurred in the adoption process for the District budget have been properly remedied. RESOLUTION 2020-02 PAGE 2 SECTION 3. The statem ents a nd sch edul es attached hereto as Exhibit A and incorporated herein by this reference, are hereby approved for the purpose as hereinafter set forth as the final budget for the District for the fiscal year 2020-21. The statements and estimates of the operation and maintenance expenses of the District, the costs of capital improvements, and other expenditures for public infrastructure of the District are hereby filed with the District Clerk. SECTION 4. The District Chairperson, the District Clerk, and the District Counsel are hereby authorized and directed to take all steps necessary to carry out the purpose a nd intent of thi s Res oluti on. PASSED AND ADOPTED by the Board of Directors of the Cottonwoods Maintenance District, Maricopa County, Arizona, June 2, 2020. Ginny Dickey, District Chairperson ATTEST : Elizabeth A. Burke, District Clerk APPROVED AS TO FORM : Aaron D. Arnson, Pierce Coleman PLLC District Counsel EXHIBIT A TO RESOLUTION CMD 2020-02 [Final Budget] COTTONWOODS MAINTENANCE DISTR ICT FINAL BUDGET FISCAL YEAR 2020-2021 For the Fiscal Year Ended Revenues June 30, 2021 Tax Levy at $114.52 per Property Owner $6,642 TOTAL $6,642 Expenses Annual Landscape Maintenance Cost $4,851 Annual Reserve for Exterior Wall Maintenance 991 Reserve Fund 500 Postage 50 Advertising 250 TOTAL $6,642