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Home My WebLink AboutCMD.2020.0505.AgendaPacket NOTICE OF MEETING REGULAR MEETING COTTONWOODS MAINTENANCE DISTRICT Board Chairman Ginny Dickey Board Vice Chairman Mike Scharnow Board Member Dennis Brown Board Member Sherry Leckrone Board Member Alan Magazine Board Member David Spelich Board Member Art Tolis TIME:5:25 P.M. – REGULAR MEETING - IMMEDIATELY FOLLOWING THE MEETING OF THE EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT BOARD WHEN:TUESDAY, MAY 5, 2020 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Board Members of the Cottonwoods Maintenance District will attend either in person or by telephone conference call; a quorum of the Town’s various Commission, Committee or Board members may be in attendance at the Board meeting. PUBLIC NOTICE Due to the COVID-19 pandemic, meetings of the Fountain Hills Town Council will be closed to the public. Previous items that may have been of interest for public comment or were not directly related to the operation of the Town have been removed from the agenda. As always, the meeting will be broadcast live on Cox Channel 11 and streamed from the internet at www.fh.az.gov. We will continue to look to our state leaders and health care professionals for further direction. Thank you for your compassion and care for the community as we go through this together. MEETING AGENDA COMMENT ON ANY OF THE FOLLOWING AGENDA ITEMS HERE 1.CALL TO ORDER 2.ROLL CALL 3.CONSIDERATION OF approval of minutes from the Regular Meeting of June 18, 2019, of the Cottonwoods Maintenance District Board. 4.CONSIDERATION OF Resolution CMD 2020-01 by the District Board approving the Tentative Budget of the District for the fiscal year beginning July 1, 2020, and ending June 30, 2021, providing notification to property owners, and setting a hearing date for the budget and annual assessments. 5. ADJOURNMENT CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Cottonwoods Maintenance District with the Town Clerk. Dated this C''"e6ay of ( yam , 2020. /) • El zabeth . rke, MMC, District lerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Board with this agenda are available for review in the Clerk's Office. ITEM 3. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 05/05/2020 Meeting Type: Cottonwoods Maintenance District Agenda Type: Submitting Department: Administration Prepared by: Elizabeth A. Burke, Town Clerk Staff Contact Information: Request to Cottonwoods Maintenance District (Agenda Language): CONSIDERATION OF approval of minutes from the Regular Meeting of June 18, 2019, of the Cottonwoods Maintenance District Board. Staff Summary (Background) The intent of approving meeting minutes is to ensure an accurate account of the discussion and action that took place at the meeting for archival purposes. Approved minutes are placed on the Town's website and maintained as permanent records in compliance with state law. Related Ordinance, Policy or Guiding Principle N/A Risk Analysis N/A Recommendation(s) by Board(s) or Commission(s) N/A Staff Recommendation(s) Staff recommends approval of the minutes of the Regular Meeting of June 18, 2019, of the Cottonwoods Maintenance District Board. SUGGESTED MOTION MOVE to approve the minutes of the Regular Meeting of June 18, 2019, of the Cottonwoods Maintenance District Board. Attachments Minutes COTTONWOODS MAINTENANCE DISTRICT SPECIAL MEETING OF JUNE 18, 2019 5:33 P.M. FOUNTAIN HILLS TOWN HALL COUNCIL CHAMBERS 16705 EAST AVENUE OF THE FOUNTAINS FOUNTAIN HILLS, ARIZONA MINUTES 1. CALL TO ORDER – District Chairman Ginny Dickey Chairman Dickey called the meeting to order at 5:33 p.m. 2. ROLL CALL – District Chairman Ginny Dickey BOARD MEMBERS PRESENT: Chairman Ginny Dickey; Vice Chairman Art Tolis; Directors Mike Scharnow, Dennis Brown, Alan Magazine, Sherry Leckrone and David Spelich. BOARD MEMBERS ABSENT: None STAFF PRESENT: District Manager Grady E. Miller; District Attorney Aaron D. Arnson; and District Clerk Elizabeth A. Burke. 3. CONSIDERATION OF approving the Cottonwoods Maintenance District Board Meeting Minutes of May 7 and June 4, 2019. MOVED BY Director Magazine and SECONDED BY Director Leckrone to approve the minutes of the May 7 and June 4, 2019, meetings of the Cottonwoods Maintenance District Board; passed unanimously. 4. CONSIDERATION OF Resolution CMD 2019-03 assessing upon the individual lot and parcels within the District a certain sum sufficient to raise the amount estimated to be required in the annual budget, to provide funds for maintenance of certain pedestrian areas, parking and parkways, all for the fiscal year beginning June 1, 2020, and ending June 30, 2021. Chairman Dickey opened the Public Hearing. Mr. Miller said that this was strictly the tax levy to be collected to pay for the debt service for the Cottonwood Maintenance District. Chairman Dickey closed the Public Hearing. MOVED BY Director Leckrone and SECONDED BY Director Magazine to adopt Resolution CMD 2019-02; passed unanimously. COTTONWOODS MAINTENANCE DISTRICT MEETING OF JUNE 18, 2019 – MINUTES PAGE 2 5. ADJOURNMENT The Special Meeting of the Cottonwoods Maintenance District Board held June 18, 2019, adjourned at 5:35 p.m. _______________________________________ District Chairman Ginny Dickey ATTEST: ________________________________ District Clerk Elizabeth A. Burke ITEM 4. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 05/05/2020 Meeting Type: Cottonwoods Maintenance District Agenda Type: Submitting Department: Administration Prepared by: David Pock, Finance Director Staff Contact Information: David Pock, Finance Director Request to Cottonwoods Maintenance District (Agenda Language): CONSIDERATION OF Resolution CMD 2020-01 by the District Board approving the Tentative Budget of the District for the fiscal year beginning July 1, 2020, and ending June 30, 2021, providing notification to property owners, and setting a hearing date for the budget and annual assessments. Staff Summary (Background) The Cottonwoods Maintenance District was formed by the Town Council in June 1999 for the purpose of maintaining or improving the common areas of the Cottonwoods subdivision. The Town Council serves as the governing Board for the District. The Maintenance District provides for the maintenance of the common area, which is performed by the Town of Fountain Hills. The annual cost is repaid through an annual property tax assessment of $114.52 per property owner levied by the Town and collected by Maricopa County. The estimated levy includes the annual contract cost for landscaping as well as establishing a reserve amount for future exterior wall maintenance and an additional reserve for unplanned maintenance. Related Ordinance, Policy or Guiding Principle A.R.S. § 48-1210 Risk Analysis If not approved, the District will not be in compliance with State Statute. Recommendation(s) by Board(s) or Commission(s) N/A Staff Recommendation(s) Approval of Resolution CMD 2020-01 SUGGESTED MOTION MOVE to adopt Resolution CMD 2020-01 Fiscal Impact Fiscal Impact:$6,642 Budget Reference:p 72 Funding Source: If Multiple Funds utilized, list here: If Multiple Funds utilized, list here: Budgeted: if No, attach Budget Adjustment Form: Attachments Res 2020-01 RESOLUTION CMD 2020-01 A RESOLUTION OF THE BOARD OF THE COTTONWOODS MAINTENANCE DISTRICT, MARICOPA COUNTY, ARIZONA, APPROVING THE TENTATIVE BUDGET OF THE DISTRICT FOR THE FISCAL YEAR BEGINNING JULY 1, 2020, AND ENDING JUNE 30, 2021, AND SETTING A HEARING DATE FOR THE ANNUAL ASSESSMENTS AND BUDGET. BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COTTONWOODS MAINTENANCE DISTRICT, as fo ll ows: SECTION 1. The statements and schedules attached as Exhibit A and incorporated herein by this reference are hereby approved for the purpose as hereinafter set forth as the tentative budget for the Cottonwoods Maintenance District, Maricopa County, Arizona (the “District”) for the fiscal year 2020-21. The statements and estimates of the operation and maintenance expenses of the District, the costs of capital improvements and other expenditures for public infrastructure of the District (collectively, the “District Expenditures”) are hereby filed with the District Clerk. SECTION 2. The District Clerk is hereby authorized and directed to cause to be (i) mailed to the governing body of the Town of Fountain Hills and all persons owning real property within the District and (ii) published in the manner prescribed by law, a notice in substantially the form attached hereto as Exhibit A, that the District Board will meet for the purpose of conducting a hearing for District taxpayers on the statements and estimates of District Expenditures filed with the District Clerk, including the annual assessments and on the adoption of the 2020-21 Annual Budget for the District; said hearing to be conducted on June 2, 2020, at 5:25 p.m. in the District offices (the Council Chambers at Fountain Hills Town Hall), 16705 E. Avenue of the Fountains, Fountain Hills, Arizona 85268. At the conclusion of the hearing, the District Board shall pass upon any objections and shall adopt the Final Budget for the District; final approval of the Tax Levy for the District shall follow on June 16, 2020, at the same time and place. PASSED AND ADOPTED by the Board of Directors of the Cottonwoods Maintenance District on May 5, 2020. Ginny Dickey, District Chairperson ATTEST: Elizabeth A. Burke, District Clerk APPROVED AS TO FORM: Aaron D. Arnson, Pierce Coleman PLLC District Counsel RESOLUTION CMD 2020-01 PAGE 2 EXHIBIT A NOTICE COTTONWOODS PROPERTY OWNERS The taxpayers of the Cottonwoods Maintenance District (the “District”) are hereby notified that the Board of Directors will hold a public meeting on June 2, 2020, at 5:25 p.m. at the District offices located at 16705 E. Avenue of the Fountains, Fountain Hills, Arizona (the Council Chambers at Fountain Hills Town Hall), when and where any taxpayers of the District will be heard in favor of, or against, any of the proposed expenditures for the District, after which the foregoing estimates as modified or as now existing, will be assessed by the Board of Directors as the basis for the fiscal year 2020-2021 budget. Taxpayers may file written objections at any time prior to the hearing, and the Board of Directors shall hear and pass upon any objections at the hearing. Copies of the tentative fiscal year 2020-2021 District budget may be viewed prior to the June 2, 2020, meeting at the District Clerk’s office, 16705 E. Avenue of the Fountains, Fountain Hills, Arizona 85268, the Town of Fountain Hills website, www.fh.az.gov, and the Fountain Hills branch of the Maricopa County Library, 12901 N. La Montana Drive, Fountain Hills, Arizona 85268. COTTONWOODS MAINTENANCE DISTRICT PROPOSED BUDGET FISCAL YEAR 2020-2021 For the Fiscal Year Ended Revenues June 30, 2021 Tax Levy at $114.52 per Property Owner $6,642 TOTAL $6,642 Expenses Annual Landscape Maintenance Cost $4,851 Annual Reserve for Exterior Wall Maintenance 991 Reserve Fund 500 Postage 50 Advertising 250 TOTAL $6,642