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Home My WebLink AboutCSAC.2020.0224.Minutes TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING OF THE COMMUNITY SERVICES ADVISORY COMMISSION February 24, 2020 1. CALL TO ORDER Vice Chairperson Arnold called the meeting of Monday, February 24, 2020, to order at 5:00 p.m. in the Council Chambers at Town Hall, located at 16705 East Avenue of the Fountains, Fountain Hills, Arizona. 2. ROLL CALL Present: Vice Chairperson Amy Arnold; Commissioner Don Doty; Commissioner Jerry Gorrell; Commissioner Sharron Grzybowski; Youth Commissioner Hayden Arnold Absent: Chairman Ron Ruppert; Commissioner Natalie Varela Staff Community Services Director Rachael Goodwin; Executive Assistant Jamie Present: Salentine 3. CALL TO THE PUBLIC There was no comments from the citizens present. 4. CONSIDERATION of Approving the January 27, 2020 Meeting Minutes Vice Chairperson Arnold asked that a correction be made to item #11, paragraph 1 that Fred Bedell worked with the owner of Peaks Athletic Club to build an Olympic size pool, however, due to lack of funds the Club is not building. The paragraph is amended as follows: Vice Chairperson Arnold reviewed a meeting with Fred Bedell (worked with the owner of Peaks Athletic Club), Chairman Ruppert, and herself regarding the details on building a community swimming pool. She pointed out that Peaks Athletic Club was to build an Olympic size pool, however, at that the meeting they found out the Club was unable to proceed due to lack of funding so, no information was gathered. Moved by Commissioner Don Doty, seconded by Commissioner Jerry Gorrell to approve the January 27, 2020 meeting minutes as amended. Vote: 5 -0- Unanimously 5. DISCUSSION AND CONSIDERATION of Appointing a Chairperson Community Services Advisory Commission Meeting of February 24,2020 2 of 4 Executive Assistant Jamie Salentine asked the Commission to vote to appoint a Chairperson and Vice Chairperson each January for consistency. She clarified that CSAC appointments expire at the end of April and MMPC appointments expire at the end of October. She noted that MMPC has already voted on a new Chairperson and Vice Chairperson at their January meeting. Discussion ensued relative to term end dates and when to appoint. Vice Chairperson Arnold pointed out that only five of the seven Commissioners are in attendance tonight. Ms. Salentine stated that the Commission may decide to table and the appointments for Chair and Vice Chairperson would stay status quo. Moved by Commissioner Don Doty, seconded by Vice Chairperson Amy Arnold to table the appointment for Chairperson. Vote: 5 -0- Unanimously 6. DISCUSSION AND CONSIDERATION of Appointing a Vice Chairperson Moved by Vice Chairperson Amy Arnold, seconded by Commissioner Don Doty to table the appointment for Vice Chairperson. Vote: 5 -0- Unanimously 7. UPDATE on the Community Services Parks,Trails, and Recreation Master Plan Community Services Director Rachael Goodwin stated that the Community Services Department sent out a Request for Proposals (RFP) in early January and that three vendors submitted proposals. She noted that consideration of approval for a vendor is currently on the March 17, 2020 Council agenda. She pointed out that the Commission may become involved in the future once this is approved and in process. She explained to the Commission on what a Master Plan is, which is essentially a road map for the parks over 10-years and directs what would be best for the Town Parks,Trails, and Recreation. Discussion ensued relative to the process of the RFP and design of the Community Services Parks,Trails, and Recreation Master Plan. In response to a question posed by Commissioner Doty, Ms. Goodwin clarified that a survey will be available online and mailed which will be specific to what the community is looking for. In response to a question from Commissioner Gorrell, Ms. Goodwin responded that the timeframe to conclude is within a 4-6 month process. She pointed out that it will be important to send out the surveys timely and that there may be a need to update the other Park Master Plans, however funding is limited. Community Services Advisory Commission Meeting of February 24, 2020 3 of 4 Ms. Goodwin asked the Commissioners to attend the March 17, 2020 Council meeting to show support of the Master Plan. In response to a question posed by Commissioner Grzybowski, Ms. Goodwin clarified that funding for the Master Plan is coming out of two sources; $25,000 from the operating budget and $40,000 from development fees. In response to question from Commissioner Doty, Ms. Goodwin responded that there are no grants available at this time but once projects are identified that is when the grant funding would be looked into. In response a question posed by Youth Commissioner Hayden, Ms. Goodwin reported that there will be data driven information such as percentages on residents who want more parks, etc. from the community survey. She noted that once the contract is approved kickoff could start a couple of weeks later, which includes community outreach meetings. 8. UPDATE from Work Group on the Community Swimming Pool Vice Chairperson Arnold reviewed the visit at the Town of Florence that herself and Chairman Ruppert went where they met with Brian Hughes, Community Services Director to discuss and gather information on their community pool. (See Attachment 1) Vice Chairperson Arnold commented that the visit inspired them to continue looking into a community pool for the Town, however, costs comes into place and is expensive to run. She pointed out that the two main issues for the Town of Florence is the annual fees of approximately$350,000 and keeping regular staff on for the pool positions as there are lots of turnover. Vice Chairperson Arnold stated that they are meeting with the Fountain Hills School Superintendent to discuss; however, funding is the main issue. 9. UPDATE on Volunteer Opportunities with Town Events Commissioner Grzybowski stated that volunteers are needed for home delivered meals, Give a Lift, and Save our Sculptures (SOS). She added that volunteers are needed for the Irish Fountain Fest on March 14, 2020. 10. UPDATE on Special Events Community Services Director Rachael Goodwin reviewed the upcoming events within the Town. (See Attachment 2) 11. ADJOURNMENT Community Services Advisory Commission Meeting of February 24,2020 4 of 4 The Community Services Advisory Commission adjourned at 5:26 p.m. Moved by Commissioner Don Doty, seconded by Youth Commissioner Hayden Arnold to adjourn. Vote: 5 -0- Unanimously COMMUNITY SERVICES ADVISORY COMMISSI • R n ppert, irman ATTEST AND PREPARED BY: Ja a Salentine, Executive Assistant CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Fountain Hills Community Services Advisory Commission in the Town Hall Council Chambers on the 3rd day of February, 2020. I further certify that the meeting was duly called and that a quorum was present. DATED this 22nd day of June, 2020. J ie Salentine, Executive Assistant Attachment 1 CSAC February 24, 2020 Page 1 of 6 Highlights on the Florence swimming pool visit: -5 million construction costs 2014 including bringing all infrastructure to sight. -Paid by Anthem (Toll Bros.), as a development requirement. -350 to 400 annual budget. -Open April thru October. -40 +employees -300 plus usage daily. -450 capacity. -Entire envelope of facility would fit into our proposed site. -Simply stunning visually. -2 slides at construction. -no cool decking, stained grooved concrete for longevity. -LED lighting. -2 Grass areas (small) -All ADA compliant. -Own all chairs/chez lounges(200) -Piped Music only. -Vending machines only, but they bring in Food Trucks, Saved Ice, Good Humor etc... to avoid expense and Health Dept. -Need more Storage -Swamp coolers in building. No HVAC -Insurance carried on Municipal policy. no extra expense -Rental for all sorts of events for revenue. -Hiring Lifeguards always an issue. Age 15 and up. -Heating Poll expensive. -surrounding areas use it. has been a huge hit for staff and residents. 4 Attachment 1 CSAC February 24, 2020 Page 2 of 6 .. ,, , . Open Swim and Lap Swim (per cic. RESIDENT YOUTH Children under 6 Months FREE 11/A Children 17 years old and younger ADULTS . , Adults 18 years old and over $4.00 Pool Passes(30 visits) YOUTH Children under 6 Months FREE Children 17 years old and younger $30A ADULTS Adults 18 years old and over $60.00 $60.(. ,..ii Multi-Purpose Room (2 hour min) $25.00/hr $37.50/hr Smoke Free Facilit.k 4*i * Attachment 1 CSAC February 24, 2020 Page 3 of 6 lY s is 1 I I t ! ', �— " f w F : Ra , ih. I r s i I 4" yj�f �, t r .; � IrtIL--. ... ,.. 1,. r, 7:AI ' - - ,,,,,,mqiii:AG,^':',,,,r,,4 l,":,': -Y.' .1.!1-i'.4''..*:441'1' B�t 7' 01• 1, ' ggp `'J.. ,;.„.., J F Z r k.'k{µ ,w 4, - ) 0 . • j. pn. _ .. t t' I 04 Attachment 1 CSAC February 24, 2020 Page 4 of 6 9n r Attachment 1 CSAC February 24, 2020 Page 5 of 6 .o• //r/1///P/fi"�,�//t PP/l7/17,1 f �..W ha Attachment 1 CSAC February 24, 2020 Page 6 of 6 • ' + ! '-MIIP1!#OIll • ._.----- Attachment 2 CSAC February 24, 2020 Page 1 of 1 CSAC Special Event Update February 27-29 Memorial Disc Golf Championship February 29 Middle School Madness-Skateland March 1 Mountain to Fountain March 6-8 Thunderbird Fine Art&Wine March 7 Kite Festival-Fountain Park March 13-15 Fountain O'Green Artisan Market March 14 Irish Fountain Fest-Greening at Noon and 4pm March 17 Greening at Noon March 21 Movie in the Park-Lion King Four Peaks Park 7:00pm I