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HomeMy WebLinkAboutSPAC.2021.0210.MinutesTOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING OF THE FOUNTAIN HILLS STRATEGIC PLANNING ADVISORY COMMISSION FEBRUARY 10, 2021 1. CALL TO ORDER — Chairman Craft at 4:03 p.m. 2. ROLL CALL — Chairman Craft Present: Vice Chairman Peter Bordow (telephonically); Chairman John W. Craft, Jr. (telephonically); Commissioner Cynthia Magazine (telephonically); Commissioner John McHugh (telephonically); Commissioner Chad Bernick (telephonically); Commissioner Patrick Garman (telephonically); Commissioner Gerard Bisceglia (telephonically) Staff Town Manager Grady Miller (telephonically); Executive Assistant Angela Present: Padgett -Espiritu 3. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda. No one from public spoke 4. CONSIDERATION OF Approving the November 18, 2020, meeting minutes. MOVED BY Vice Chairman Peter Bordow (telephonically), SECONDED BY Commissioner Gerard Bisceglia (telephonically) To APPROVE the November 18, 2020, Meeting Minutes. Vote: 7 - 0 - Unanimously 5. UPDATE ON Vision Fountain Hills. Chair Craft reported that Vision Fountain Hills is delayed on moving forward with focus groups. He said that he would like feedback as to whether or not SPAC should sponsor a series of one or two focus groups with community volunteers that have unique skills related to some of the specific topics that we would want to get additional feedback on. Commissioner Bisceglia said that he concurs with the idea of getting focus groups of people that have a vested interest. Commissioner Magazine asked would these volunteers come from the last VFH survey where people said that they would be willing to do it? Chair Craft responded that we would certainly still rely on Vison for contact names and we would identify individuals that we would want to personally invite and would capitalize on the Town's facilities to hold virtually. Town Manager Miller asked would be in lieu of Vision Fountain Hills group setting. Chair Craft responded not sure of that yet but concerned about not having reached out to the community since the survey was done last summer. Moving this forward may take some time. Town Manager Miller commented that the key is to the design in regards to the questions and possibly having 10 to 15 people in a focus group. Chair Craft said he would take this feedback back to Jerry Butler to have something in play before March. Commissioner Magazine expressed concern for getting people that they know and the need for a better cross-section of the community. Commissioner Bisceglia said that for example, he and Chair Craft had a conversation about a focus group made of medical professionals in town to understand their needs instead of assuming. He said to ask very specific questions to them. We cannot wait for Vision and that we need to move forward. Commissioner McHugh said that he agrees and the same approach works very well. Town Manager Miller said that the questions could be developed that speak to the four -goal areas of the Strategic Plan. Chair Craft said that he would reach out to each commissioner individually to identify specific areas from the 600 responses to bring back for the next meeting. Vice -Chair Bordow commented that it is SPAC's responsibility to create the priorities of the Strategic Plan. Town Manager Miller requested a presentation from the Chair to the Council to give them a report on the delays due to the pandemic and a report of the plan moving forward to have a Strategic Plan finalized by the end of the year. Chair Craft said that he would give a verbal report to the Council. 6. UPDATE ON Fountain Hills Parks and Recreation Survey. Chairman Craft gave an overview of the Community Services Department - Parks and Recreation Survey. • Approximately 400 responses received from the survey • One intriguing item from the survey asked what would be the most ideal funding options for new projects related to the parks and infrastructure to the parks, and maintenance to the parks; the number one response was partnerships, followed by Council funding and then bonds. • Continued Accountability for the maintenance and upgrades to the parks • Affordability, Safety, and Security Town Manager Grady Miller will follow-up with Community Services Director Goodwin to see if the results from the survey are posted online. Commissioner McHugh commented that the Parks and Recreation presentation would be helpful. 7. DISCUSSION OF Workgroup Strategy Drafts and Next Steps. Chair Craft said that he requested from Executive Assistant Espiritu to forward to the commission the latest copies of the workgroup products. He said great thinking was put into all of these but clearly each one had its own unique format and structure. He said that ultimately, these products will all fall into a specific format and structure as we move forward with the new plan. He said in regards to the new plan as we move forward, we really are going to be doing two different things: 1. The work done from the workgroups - defining as Signature Strategies, in that they are brand new and pending a vote by this group be given additional authority by the Town 2. Taking some of the activities that are still relevant from the 2017 plan to be added or carried over to the new plan Commissioner Magazine requested to have a defined environmental plan for the Town, and that it be compiled and made public. So that people know, what it is and that Fountain Hills cares. She said she is interested in another program folding into this subject is Biophilic Certification. I know that it was in the 2017 plan to have an environmental plan and that it has not happened. Town Manager Miller thanked Commissioner Magazine for bringing this up. He said he wanted to let her know that last month he asked Development Services Director Wesley to take this up and research what different cities are doing. He said that Director Wesley gave him an environmental plan memo, as to what he thought should be in the scope and is moving forward with this. He said that Director Wesley would be happy to meet with each member separately in the workgroup. He said that he would send a copy of the environmental plan to Commissioners Magazine, McHugh, and Garman. Chair Craft said that he has some quick questions to address on what would put into each plan. He asked Commissioner Bernick and Vice -Chair Bordow to address the infrastructure and digital capacity on page 2 of strategic priority, as to where electricity would land. Commissioner Bernick said that this is more about future sustainability and partnering with SRP. He said partnering with SRP and Fort McDowell for solar energy expansion. Vice -Chair Bordow said that there is definitely a strategic element in providing alternate energy sources to the town and is a long-term visionary strategic priority. Town Manager Miller said the issue with this state's sustainable energy sources is that the utility companies have been able to get laws written, where you cannot reverse your meter and would have to have a storage system. Commissioner Bernick said that they are looking at more home power distribution for peak use while more people are working from home. Town Manager Miller said that the issue for APS and SRP is that they are under a mandate to ensure that we have more reliable power as we grow. He said that we have an account executive with SRP that is very tech -savvy and that he would broker a meeting with the workgroup and the appropriate people with SRP, to make sure that we are not putting something in the plan that may not be completed. Chair Craft said that it sounds like discussions that need to take place before we include it as an actionable item. Chair Craft said to the next workgroup made up of Commissioners Magazine, McHugh, and Garman that you may want to choose a partnership with Biophilic Cities as an opportunity. Commissioner McHugh said that until we have a common understanding about the level of specificity in tasks, we have chosen to make our tasks less specific in the thought that our job is to tell the town council what we think needs to be done and not how to do it. That's the reason why that was not specifically referenced. Commissioner Magazine said that their fourth task under the first strategy was reworded to say, work directly with local environmental organizations to guide and synchronize their efforts in strengthening our community connections with its natural surroundings i.e. Biophilic Certification. Chair Craft said that he has a couple of thoughts for the Economic workgroup with Commissioner Bisceglia, one of the four key strategies listed is to organize a community advisory group. I think that should be listed as a task instead of a strategy. Commissioner Bisceglia agreed. Chair Craft said that they will make those formatted changes. Commissioner Garman said that going forward; it would help to have a template as a commonality for the workgroups. Chair Craft said that he will get a template out to the group to use moving forward. He requested a follow-up activity to have each of the workgroups address those specific strategies, the input, timeline, general resource requirements, and effort needed to launch these strategies and ask you to begin to think in those terms. 8. UPDATE ON Progress of Strategic Plan 2017 Tasks. Chair Craft said that yesterday Executive Assistant Espiritu sent to the commission the latest copy of the current Strategic Plan scorecard that Town Manager Miller created for the town staff. He asked that you identify relevant tasks to roll over into the new plan and offer up to Angela your personal list that you think should be rolled over. Commissioner Magazine requested that Chair Craft put this into the template that he will be sending out to the commission. Town Manager Miller will send an update on the tasks in the current plan. Executive Assistant Espiritu will update and send it out. If there needs to be additional information, he will include a narrative in the email. 9. ADJOURNMENT MOVED BY Commissioner Cynthia Magazine (telephonically), SECONDED BY Commissioner John McHugh (telephonically) APPROVED to adjourn at 5:13 p.m. Vote: 7 - 0 - Unanimously ATTEST AND PREPARED BY: ngela piritu, ecutive Assistant Tj STRATEGIC PLANNING ADVISORY COMMISSION Joh . Craft, Jr., Chdiman CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Fountain Hills Strategic Planning Advisory Commission in the Town Hall Council Chambers on the 10th day of February 2021. 1 further certify that the meeting was duly called and that a quorum was present. 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Craft, Jr., Chairman; Cynthia Magazine, Commissioner; John McHugh, Commissioner; Chad Bernick, Commissioner; Patrick Garman, Commissioner; Gerard Bisceglia, Commissioner Absent: Peter Bordow, Vice Chairman Staff Town Manager Grady Miller; Executive Assistant Angela Padgett -Espiritu Present: 3. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are property noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (r) respond to criticism, (ii) ask staff to review a matter, or (fit) ask that the matter be placed on a future Commission agenda No one from the public spoke. 4. CONSIDERATION OF Approving the October 28, 2020, Meeting Minutes. MOVED BY Commissioner Cynthia Magazine, SECONDED BY Commissioner John McHugh To APPROVE the October 28, 2020, Meeting Minutes. Vote: 6 - 0 - Unanimously 5. CONSIDERATION OF Changing the Strategic Planning Advisory Commission January 27, 2021, Meeting Date to January 13, 2021. MOVED BY Commissioner John McHugh, SECONDED BY Commissioner Cynthia Magazine to APPROVE changing January 27, 2021, meeting date TO January 13, 2021. Vote: 6 - 0 - Unanimously 6. DISCUSSION AND CONSIDERATION OF Key Term Definitions for the New Strategic Plan. MOVED BY Commissioner John McHugh, SECONDED BY Commissioner Cynthia Magazine To APPROVE the Key Term Definitions for the New Strategic Plan, along with amending sequential step "Overarching Value" TO "Overarching Values". Vote: 6 - 0 - Unanimously 7. UPDATE FROM Workgroups on Areas of Focus for the Strategic Priorities. Chair Craft requested an update from each workgroup on their strategic priorities. Commissioner Bernick gave an update from the Infrastructure and Technical Workgroup • Doing research on technological factors over cost — landline over broadband would be more expensive due to maintenance cost • Broadband is elevated due to complaints in the Town • Explore wireless opportunities with Cox • Future electrical needs and the ability to speak with SRP — Town Manager Miller suggested inviting SRP Government Relations Representative to give an update on current and future improvements Commissioner Magazine commented that Fountain Hills has a lot of bedrock issues and is costing Cox lots of money. Commissioner McHugh reported that Commissioner Garman has joined the Health, Well-being and Public Safety Workgroup. The workgroup provided the commission with a summary of their strategic approach to Health, Well-being, and Public Safety. (See attached) A discussion ensued regarding the Initial recommendation on Strategy item 1 — Enhance the natural and built environment of Fountain Hills to improve the overall health, Well-being, and Public Safety of the community. Town Manager Miller mentioned that he committed to Commissioner Magazine to provide a listing of environmental plans or areas that fall under state law that have regulatory controls. The following are additional items that were mentioned: • Dark Sky — eliminating visual pollution • Environment and health is important • Statement of a policy of goals about the town, community, environment, water, animals, property, and safety • Care and Maintenance of medians on the major arteries • Biophilic — international movement to bring nature into urban areas. Chair Craft and Commissioner Bisceglia gave an update from the Economic Development Workgroup. (See attached) *Maximize targeted and collaborative economic development • Form an Economic Development Alliance to include: Town, Chamber of Commerce, and Fort McDowell Yavapai Nation • Establish a community advisory group to develop and maintain a business metrics database, provide network connections ad monitor activities of the Alliance • Action plans needed to target business sectors — Finance, Insurance, Technical, Professional, Sciences, Health and Wellness Services • Shea Corridor huge opportunity with the right development partners • Are we underserved in the medical community? 8. UPDATE ON January 9, 2021, Vision Fountain Hills Community Workshop. Chair Craft reported that at the last meeting we communicated a general plan that included a face-to-face planning session for January 9, 2021, with Vision to serve as the host. This year has been anything but normal. For now, we are not going to plan on having that workshop on January 9th. We are looking at having a virtual Town Hall sometime in the future and utilizing a lot of the technology that is here in the Town. There is an advantage with utilizing the new technology with getting real-time immediate feedback. Timeline wise, we are still fine. 9. ADJOURNMENT MOVED BY Commissioner Gerard Bisceglia, SECONDED BY Commissioner John McHugh APPROVED to adjourn at 5:10 p.m. Vote: 6 - 0 - Unanimously ATTEST AND PREP ED BY: Angel spiritu xecuti Assistant STRATEGIC PLANNING ADVISORY COMMISSION c " If) Jo, n W. Cra , CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Fountain Hills Strategic Planning Advisory Commission in the Town Hall Council Chambers on the 18 day of November, 2020. i further certify that the meeting was duly called and that a quorum was present. DATED this 20 day of November, 2020.