HomeMy WebLinkAbout2021.0323.TCSM.Agenda.PacketNOTICE OF MEETING
SPECIAL MEETING
FOUNTAIN HILLS TOWN COUNCIL
Mayor Ginny Dickey
VI ice p
Mayor David S elich
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Councilmember Gerry Friedel
Councilmember Sharron Grzybowski
TIME: 5:30 P.M. — SPECIAL MEETING
WHEN: TUESDAY, MARCH 23, 2021
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmember Alan Magazine
Councilmember Peggy McMahon
Councilmember Mike Scharnow
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the
Town's various Commission, Committee or Board members may be in attendance at the Council meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a
right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child.
Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present
may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town
Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may
be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents
pursuant to A.R.S. §1-602.A.9 have been waived.
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These comments will be shared with the Town Council.
Town Council Special Meeting of March 23, 2021 2 of 2
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the Town Council, and to the general public, that at
this meeting, the Town Council may vote to go into executive session, which will not be open to the public, for legal advice
and discussion with the Town's attorneys for legal advice on any item listed on the following agenda, pursuant to A.R.S.
§38-431.03(A)(3).
CALL TO ORDER — Mayor Dickey
ROLL CALL — Mayor Dickey
CONSIDERATION of capital projects in the Proposed Five -Year Capital Improvement Program.
Lf1l1:1,111►fiIAillIII I
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed
by the Town Council with the Town Clerk.
Dated this day of 12021.
Elizabeth A. Burke, MMC, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice)
or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain
agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available
for review in the Clerk's Office.
ITEM 3.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 03/23/2021 Meeting Type: Town Council Special Meeting
Agenda Type: Regular Agenda Submitting Department: Public Works
Prepared by: Justin Weldy, Public Works Director
Staff Contact Information: Justin Weldy, Public Works Director
Request to Town Council Special Meeting (Agenda Language): CONSIDERATION of capital
projects in the Proposed Five -Year Capital Improvement Program.
Staff Summary (Background)
At the March 23, 2021, Special Town Council meeting, staff will be presenting the projects in the
proposed Five -Year Capital Improvement Program. This report summarizes staff recommended projects
in FY 2021-2022 and additional capital projects in the Five -Year Capital Improvement Program.
FY 2021-22 Capital Projects - $5.863.000
D6047 $50,000- Miscellaneous Drainage Improvements
This project will provide for the construction of new drainage facilities, repairs, or the extension of
existing facilities to prevent erosion issues and damage to private properties. A total of $50,000 is
requested each year and is used as necessary to make drainage improvements.
D6057: Golden Eagle Impoundment Area Improvements - $900,000
The Town Council identified this project as a priority for the last two years based on flooding that
occurred in Golden Eagle Park on October 2, 2018, and on September 23, 2019. The proposed project
includes a new topographic survey, design of utility relocations, and agency coordination (with ADWR
and FCDMC). The project design is about 90% complete as of March 10, 2021. The hydrology and grading
concepts are also nearing completion. Ongoing work still requiring to be completed are the construction
details and coordination with relocating some utilities in the park, notably irrigation and the Fountain
Hills Sanitary District facilities.
D6058: Phase II Panorama Drive Storm Drain Improvements $80,000
Phase one of this project replaced 3000 feet of drainage pipe along Panorama Drive from Saguaro to just
south of El Lago. Phase II will design the remaining section and address the ongoing issues of slow
moving stagnate groundwater resulting in foul odors and mosquitos during the warmer months.
D6059 $350,000 Brantley Detention Basin
This project was developed after the storm events in 2018-19 flooded streets and property downstream.
When constructed this project will collect and temporarily store storm water runoff to minimize
downstream flooding on neighborhood streets.
D6060 — Town -Wide Stormwater Infrastructure Rehabilitation $150,000 ENV/CIP
The unprecedented storm events of 2018 and 2019 created a large amount of sediment and debris
flows into storm drain pipes and structures. The subsequent cleaning and inspections revealed to large
number of the pre -incorporation installed pipes and structures require preventative measures to avoid
catastrophic failures. This project will provide funding for an engineering analyses of the inventory and
provide guidance on how best to proceed with repairs and/or replacement. The engineering analyses
will also provide needed information when applying for grants. The Town -owned system consists of
407 catch basins and over 73,000 linear feet of storm drains and culverts.
F4037 — Community Center Improvements $550,000 CIP
The Community Center was built in 2001. The efficiency and usability of the facility has changed over 20
years and requires modifications to remain relevant to all users. The Council -adopted Community
Services Strategic Plan identifies the need to enhance facility utilization to promote a sense of
community. The Master Plan echoes similar visions with residents requesting more options for users of
all ages including dedicated fitness space, a youth/teen space and a place to gather informally for
community connection. The layout and functionality of the space will be updated to provide more
space for casual groups and multigenerational appeal.
F4038 Community Garden Driveway Relocation $175,000 CIP
The driveway leading to and from El Lago on the south side of the Community Garden is too narrow and
creates line -of -sight issues for motorist and an unsafe environment for pedestrians. This project will
relocate the current driveway to the west and provide for unencumbered access for larger vehicles and
a safe walking path.
F4039 Park Place and Town Hall Shared Parking Driveway Access $90,000 CIP
This project will provide access for the underused parking lot from Avenue of the Fountains and
decrease the number of vehicles using the Town Hall and MCSO parking lots as driveways. It should be
noted that the parking lot was constructed by the developer of Park Place and under the development
agreement, the owner of Park Place is obligated to maintain the town -owned parking lot.
P3033 Video Surveillance Cameras $75,000
The Town has seen an increase in vandalism at Town parks. Additional surveillance cameras may deter
vandalism or provide video evidence should vandalism occur. This ongoing multiyear project will allow
Staff to install additional cameras at Four Peaks and Golden Eagle parks.
P3035 Four Peaks Park Playground Upgrades $200,000
Four Peaks Park has seen significant upgrades with the addition of two new playgrounds, basketball
court, new walking paths, and restroom upgrades. Additional improvements will include a shade
structure and new entry for the south parking lot.
P3036 — Desert Vista Skate Park Lighting $75,000 - $40,000 Grant offset
The existing Desert Vista Skate Park is popular with youth, however, it lacks lighting to be for evening
use. During summer months, evenings are the primary time to be outdoors as daytime temperatures
are too extreme for most activities. Likewise, in winter months, the early sunsets severely limit the
usable hours of the skate park, particularly on week days after school. The addition of lighting allows
expanded use of the skate park and improves user safety. Grant funding will be requested, however, it is
not guaranteed.
P3040 — Splash Pad Renovation $750,000 CIP $110,00 Development Fees
The Rotary Centennial Splash Pad was installed in 2007. The splash pad components have exceeded
their life expectancy and showing significant wear and tear. Many fixtures are leaking and are beyond
repair. The project requires significant excavation, removal of the concrete base, a new composite base,
and replacement of modular fixtures.
P3045 Four Peaks Parking Lot $65,000 CIP
This project will resurface the parking lot at Four Peaks Park.
P3046 Saguaro Park- South $150,000 Development Fees
Additional park space in underserved areas of Fountain Hills has been identified as a priority by the
Parks and Recreation Master Plan. Saguaro Park South provides the opportunity to develop new park
space on the southern portion of the Fountain Hills town limits. The addition of this park space allows
for residential access to open space and recreation amenities not currently available. The space is
located on the SW corner of Technology Dr. and Saguaro Blvd, and is owned by SRP.
P3047 — Linear Park Event Receptacles and Paver Rehabilitation $100,000 CIP.
Staff is requesting replacement of the event receptacles along the walking path of the Avenue of the
Fountains Linear Park. The current receptacles are rotting below grade and creating safety concerns.
Having the receptacles in the turf causes them to be in the path of the irrigation as well as a target for
dogs marking their territory which has caused them to fail. Staff recommends installing pavers from the
existing walking path and around the receptacles along with using materials that can better withstand
the abuse that comes with being in this environment.
P3048 — Fountain Park Playground Replacement $360,000 CIP
Fountain Park is the flagship park in the Fountain Hills and is the most frequented park in our system. As
such, the playground is a popular and well -used amenity within the park. The existing equipment is 15
years old and showing signs of extreme wear. Failures have begun to occur and replacement efforts are
ongoing. As such, the total replacement and expansion of the play space is recommended to create a
new and attractive destination playground within Fountain Park. The expanded footprint will allow for
additional play structures to accommodate the large volume of youth using the facility.
P3049 Sun Ridge Trail Connector $85,000 CIP
Additional trails and connectivity has been identified as a high priority for the residents of Fountain Hills,
as seen on the public survey and Parks, Recreation, and Trails Master Plan. The addition of a new access
point into the McDowell Mountain Preserve allows for alternate community access and compliments
the primary trailhead entrance at Adero Canyon. The project would include a new trail connector to the
Ridgeline Trail as well as a kiosk and signage for hiker education.
P3050 — Desert Vista Turf Improvements Option A: 390,000 - Option B: $125,000 CIP
- Current Conditions:
• Bermuda grass only, no overseeding
• Currently dormant, anything green is a weed
• Unlevel, pitted playing surface due to vehicular damage
• Upgraded irrigation efforts already in place
• Existing lighting sufficient and under warranty
• Can accommodate multiple sports: Soccer, Rugby, Lacrosse, Football (tackle and flag) and Ultimate
Frisbee
• Khakiweed (also known as creeping chaffweed or matt chaff lower): is an invasive weed,
southwest.
• The weed grows in patches flat to the ground and produces an abundance of prickly light colored
seeds. Prefers "thinned out" areas of ground space.
• The plant is extremely drought -resistant with a deep tap root that will regenerate the entire plant
if only a small portion remains in the soil.
• The prickly seeds easily attach themselves to clothing or animals and can easily be transported to
new areas where its infestation continues. (Source of 'burrs')
• Complete removal of the weed is hit and miss and currently no herbicide has been found to
completely kill off the plant, although studies at the university level are continuing. Usually a
combination of treatments is required. Growth regulator herbicides offer brief control of the
visible foliage and then new seedlings emerge.
• A pre -emergent herbicide must also be applied to keep seeds from germinating.
-Option A: Resod the playing fields
• Concerns regarding public access/dogs
• Consideration of staged approach in order to fence sodded areas
• Field laser leveling
• Completion of ADA sidewalk loop
• Faster timeline, install spring of 2022
• Estimated $390,000 project cost
-Option B: Aggressive weed control and turf health enhancements
• Multiple applications of herbicide and fertilization treatments
• Field laser leveling
• Completion of ADA sidewalk loop
• Longer timeline, optimal by summer 2023
• Estimated $125,000 project cost
-Next steps and future considerations:
• Ongoing funding for water and turf maintenance program
• Dogs on fields, including dogs at large and pet waste
• Vehicle accessibility and proclivity for turf damage
• Staffing considerations
S6058 — Shea Boulevard Widening Palisades Boulevard to Technology Drive $226,000 CIP
Shea Boulevard is a road of regional significance and has an average daily traffic volume of 26,000
vehicles at Palisades Boulevard. This project is a MAG Proposition 400 project that will provide for 70%
of the project funding with a 30% match from the Town. The $226,000 is the Towns portion of the design
cost. This segment will complete an additional section of eastbound Shea, Palisades to Fountain Hills
Blvd. The ultimate build out when completed will widen Shea Boulevard to six lanes from Palisades
Boulevard to Technology Drive.
56059 Wayfinding Signs $250,000
In the Fiscal Year 2017/2018 Budget, the Town approved funding for the design of a town -wide
Municipal Wayfinding Sign Program, which included the graphic design of directional and gateway
signage, sign location and verbiage plan, and the creation of construction documents. The wayfinding
phase was deferred to outlying years in Fiscal Year 2018/2019 due to increased costs and the
Monument/Gateway phase was deferred to outlying years in Fiscal year 2019-2020.
56061 Sidewalks Infill Project $200,000
This project is a multiyear and over the last 4 years over 12,000 linear feet of new sidewalk has been
installed. Most pre -incorporation areas within the Town were constructed without any sidewalks,
requiring pedestrians to walk in the street. Increased roadway traffic has created safety hazards;
increased pedestrian usage has intensified the hazards. Town funds may be used as matching funds for
future sidewalk grant applications.
56064 — Desert Vista Park Crosswalk Sidewalk Program $200,000 CIP
Desert Vista Park currently has no pedestrian access. As it is located in an industrial area, there are very
few homes that can access the park without a vehicle. Currently, there are no crosswalks between Shea
Blvd and El Lago Blvd to allow residents west of Saguaro to access the park. (Roughly three miles) An
added crosswalk would allow for increased usage for all ages as well as provide a safe crossing point.
S6065 — Sidewalk Infill, Palisades & Saguaro $17,000, CIP $274,000 Grant
Most pre -incorporation areas within the Town were constructed without any sidewalks. This project will
Construct sidewalks using $2.1 million in grant money to infill gaps between existing sidewalks,
complete full street block sidewalk lengths, connect to existing pedestrian generators (including
schools, parks, churches, and commercial areas), and for pedestrian safety (hazard removal, better
accessibility, curb ramp upgrades, and along arterial streets).
S6068 — Town Wide Guardrail Replacement $50,000 CIP
The Town owns and maintains 10, 00 linear feet of guardrail. Due to Federal guidelines changing in
2014, several segments of pre and post incorporation guardrail are no longer in compliance with Federal
highway standards. With FHWA's change in guidelines for guardrail, Town staff would like to be
proactive in implementing guardrail improvements to meet FHWA and ADOT guidelines. Staff would like
to seek Highway Safety Improvement Program (HSIP) and other applicable Grants to help with the
funding of guardrail upgrades.
56069 Saguaro and Avenue of the Fountains Roundabout Design $120,000, Construction Estimate -
(Single lane) $600,000 - $900,000 (Dual lane) $800,000 - $1.2 mil
The genesis of this project was the Downtown Vision Plan presented to Council in August 2009,
prepared by Swaback & Associates. Recommendations were made to improve the traffic and pedestrian
experience along Saguaro Boulevard and Avenue of the Fountains, in anticipation of future
development in the Downtown. The Downtown development as it has occurred, has change the fabric
of the area resulting in an increase in traffic and pedestrian activity.
T5005 Palisades Boulevard and Eagle Ridge/Palomino Drives Traffic Signal $95,000
The Adero Canyon development, Adero Canyon Trailhead opening and the expansion of the Adero of
Scottsdale Resort on Eagle Ridge Drive have necessitated the need for the construction of a traffic signal
at the Palisades Eagle Ridge/Palomino intersection to improve the flow of traffic and safety for
pedestrians and vehicles. This phase will provide the final design and include, cost estimates and
scoping documents that will define the project improvements necessary for a fully functional
four -legged traffic signal.
FY 2022-23 Capital Projects - 55.589.000
• D6047 — Miscellaneous Drainage Improvements (ongoing multi -year) $50,000 CIP
• D6057 — Golden Eagle Impoundment Area Improvements (Ongoing multi -year) $574,000 CIP
• D6058 — Phase II Panorama Drive Storm Drain Improvements (Ongoing multi -year) $850,000 CIP
• D6060 - Town wide stormwater Infrastructure Rehabilitation (ongoing multiyear) $150,000
ENV/CIP
• F4037 — Community Center Improvements (ongoing multiyear) $150,000 CIP
• P3032 — Sport Field Lighting $1.7 Million
• P3033 — Video Surveillance Cameras (ongoing multiyear) $75,000 CIP
• P3035 Four Peaks Park Playground Upgrades $100,000 CIP
• P3041 Sunridge Park $200,000 Development Fees
• P3046 Saguaro Park- South $100, 000 Development Fees
• P3050 - Desert Vista Turf Improvements $65,000 CIP
• 56058 — Shea Boulevard Widening Palisades Boulevard to Technology Drive $580,000 CIP $1.4
mil Grant
• 56065 — Sidewalk infill, Palisades & Saguaro145,000 CIP $2.1 mil Grant
• T5005 Palisades Boulevard & Eagle Ridge/Palomino Drives Traffic Signal $850,000
FY 2023-24 Capital Projects - 51.825.000
• D6047 — Miscellaneous Drainage Improvements (ongoing multi -year) $50,000 CIP
• D6060—Town wide stormwater Infrastructure Rehabilitation $150,000 ENVAD/CIP
• F4037 — Community Center Improvements $150,000
• P3033 — Video Surveillance Cameras (ongoing multiyear) $75,000 CIP
• P3035 Four Peaks Park Playground Upgrades $100,000 CIP
• P3041 Sunridge Park $500,000 Development Fees
• S6068-Guardrail replacement Town wide $800,000 Grant/CIP
FY 2024-25 Capital Projects - 51.015.000
• D6047 — Miscellaneous Drainage Improvements (ongoing multi -year) $50,000 CIP
• D6060 —Town wide stormwater Infrastructure Rehabilitation $150,000 ENV/CIP
• F4037 — Community Center Improvements $490,000
• P3033 — Video Surveillance Cameras (ongoing multiyear) $75,000 CIP
• 56068-Guardrail replacement Town wide $100,000 Grant/CIP
• D6060 —Town wide stormwater Infrastructure Rehabilitation $150,000 (ongoing multi -year)
ENV/CIP
FY 2025-26 Capital Projects - $450,000
• D6047 — Miscellaneous Drainage Improvements (ongoing multi -year) $50,000 CIP
• D6060 —Town wide stormwater Infrastructure Rehabilitation $150,000 ENV/CIP
• F4037 — Community Center Improvements $150,000
• P3044 - Sierra Madre Park $100,000 Development Fees
FY 2026-27 Capital Projects - S4.200,000
• D6047 — Miscellaneous Drainage Improvements (ongoing multi -year) $50,000 CIP
• D6060 —Town wide stormwater Infrastructure Rehabilitation $150,000 ENV/CIP
• P3039 - Fountain Lake Pump Replacement $1,500,000 CIP
• P3044 - Sierra Madre Park $2,500,000 Unfunded
Related Ordinance, Policy or Guiding Principle
Town of Fountain Hills Financial Policies relating to Capital Improvement Program and Budgeting.
Risk Analysis
N/A
Recommendation(s) by Board(s) or Commission(s)
N/A
Staff Recommendations)
Staff seeks Council direction and approval of recommended projects in the Five -Year Capital
Improvement Program.
SUGGESTED MOTION
MOVE to accept capital projects in the proposed Five -Year Capital Improvement Program as
recommended by staff.
OR
MOVE to accept capital projects in the proposed Five -Year Capital Improvement Program as
recommended by staff with the following changes, additions, or deletions as follows:
Fiscal Impact
Fiscal Impact:
Budget Reference:
Funding Source:
If Multiple Funds utilized, list here:
Budgeted: if No, attach Budget Adjustment Form:
PowerPoint
Inbox
Public Works Director (Originator)
Finance Director
Town Attorney
Town Manager
Form Started By: Justin Weldy
Final Approval Date: 03/11/2021
$5,863,000 FY 22
CIP, ENVAD, Development Fees
Attachments
Form Review
Reviewed By Date
Justin Weldy 03/11/2021 02:17 PM
David Pock 03/11/2021 04:17 PM
Aaron D. Arnson 03/11/2021 07:19 PM
Grady E. Miller 03/11/2021 09:40 PM
Started On: 03/10/2021 10:56 AM
TOWN OF FOUNTAIN HILLS
Capital
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P3036 — Desert Vista Skate Park Lights
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P3040 —Splash Pad Renovation
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P3045 — Four Peaks Park Playground Parking lot
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P3048 — Fountain Park Playground Replacement
$3601000 CIP
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P3049 Sun Ridge Trail Connector
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S6059 — Wayfinding Signs
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S6061 — Sidewalk Infill Program
$2001000 CIP
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S6064 —Desert Vista Park Crosswalk Sidewalk Program
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S6065 — Sidewalk infill, Palisades & Saguaro
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S6068 —Town wide Guardrail replacement
$501000 CIP
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S6069 - Saguaro and AOTF Single Lane Roundabout
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FY 2022-23 Future Capital Projects
• D6047 — Miscellaneous Drainage Improvements (ongoing multi-
year) $50,000 CIP
• D6057 —Golden Eagle Impoundment Area Improvements
(Ongoing multi -year) $574,000 CIP
• D6058 — Phase II Panorama Drive Storm Drain Improvements
(Ongoing multi -year) $850,000 CIP
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FY 2022-23 Future Capital Projects
• D6060 —Town wide stormwater Infrastructure Rehabilitation
(ongoing multiyear) $150,000 ENV/CIP
• F4037 — Community Center Improvements (ongoing
multiyear) $150,000 CIP
• P3032 — Sport Field Lighting $1.7 Million
• P3033 —Video Surveillance Cameras (ongoing multiyear)
$751000 CIP
•P3035 Four Peaks Park Playground Upgrades
$1001000 CIP W W W FX Az GOV
FY 2022-23 Future Capital Projects
•P3041 Su n ridge Park $200,000 Development Fees
• P3046 Saguaro Park- South $100, 000 Development Fees
• P3050 - Desert Vista Turf Improvements $65,000 CIP
• S6058 —Shea Boulevard Widening Palisades Boulevard to
Technology Drive $580,000 CIP $1.4 mil Grant
• S6065 — Sidewalk infill, Palisades & Saguaro
$145,000 CIP $2.1 mil Grant
• T5005 Palisades Boulevard & Eagle Ridge/Palomino Drives
12 Traffic Signal $850,000 WWWFXAZGOV
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FY 2023-24 Future Capital Projects
• D6047 —Miscellaneous Drainage Improvements
(ongoing multi -year) $50,000 CIP
• D6060 —Town wide stormwater Infrastructure
Rehabilitation $150,000 ENVAD/CIP
• F4037 —Community Center Improvements $150,000
• P3033 —Video Surveillance Cameras (ongoing
multiyear) $75,000 CIP
WWW.FH.AZ.GOV
FY 2023-24 Future Capital Projects
•P3035 Four Peaks Park Playground Upgrades
$1001#000 CIP
•P3041 Sunridge Park $500,000 Development Fees
•56068-Guardrail replacement Town wide
$8001000 G
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FY 2024-25 Future Capital Projects
• D6047 — Miscellaneous Drainage Improvements
(ongoing multi -year) $50,000 CIP
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Center Improvements $490,000
• P3033 — Video Surveillance Cameras (ongoing
multiyear) $75,000 CIP
WWW.FH.AZ.GOV
FY 2024-25 Future Capital Projects
•S6068-Guardrail replacement Town wide $100,000
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• D6060 — Town wide stormwater Infrastructure
Rehabilitation $150,000 (ongoing multi -year)
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FY 2025-26 Future Capital Projects
• D6047 — Miscellaneous Drainage Improvements
(ongoing multi -year) $50,000 CIP
•D6060 — Town wide stormwater Infrastructure
Rehabilitation $150,000 ENV/CIP
• F4037 — Community Center Improvements
$1501000
9 P3044 - Sierra Madre Park $100,000 Development Fees
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FY 2026-27 Future Capital Projects
• D6047 — Miscellaneous Drainage Improvements
(ongoing multi -year) $50,000 CIP
• D6060 — Town wide stormwater Infrastructure
Rehabilitation $150,000 ENV/CIP
•P3039 - Fountain Lake Pump Replacement
• $115001000 CIP
P3044 -Sierra Madre Park $2,500,000 UnfundedFAZGOV
TOWN OF FOUNTAIN HILLS
FY26/27 Capital Projects
Funding Needed $4,200,000
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