HomeMy WebLinkAbout2020.1013.TCSM.PacketNOTICE OF MEETING
_ SPECIAL MEETING
�r FOUNTAIN HILLS TOWN COUNCIL
wi,
Mayor Ginny Dickey
Vice Mayor Mike Scharnow Councilmember Alan Magazine
Councilmember Dennis Brown Councilmember David Spelich
Councilmember Gerry Friedel Councilmember Art Tolis
L
TIME: 5:30 P.M. — SPECIAL MEETING
WHEN: TUESDAY, OCTOBER 13, 2020
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the
Town's various Commission, Committee or Board members may be in attendance at the Council meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a
right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child.
Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present
may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town
Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may
be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents
pursuant to A.R.S. §1-602.A.9 have been waived.
REQUEST TO COMMENT
The public is welcome to participate in Council meetings.
TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back
of the Council Chambers, and hand it to the Town Clerk prior to discussion of that item, if possible.
Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous
minutes to address the Council. Verbal comments should be directed through the Presiding Officer
and not to individual Councilmembers.
TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment
card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and
agenda item, and hand it to the Town Clerk prior to discussion, if possible.
c.
Town Council Special Meeting of October 13, 2020 2 of 2
AGENDA
NOTICE OF OPTION TO RECESS INTO EXECUTIVE SESSION
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the Town Council,and to the general public, that at
this meeting, the Town Council may vote to go into executive session, which will not be open to the public,for legal advice
and discussion with the Town's attorneys for legal advice on any item listed on the following agenda,pursuant to A.R.S.
§38-431.03(A)(3).
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE— Mayor Dickey
2. ROLL CALL—Mayor Dickey
3. PRESENTATION OF the lake and fountain assessment by the firm of Black and Veatch for
Town Council review and discussion.
4. CONSIDERATION OF Purchasing three (3) Check Valves for the fountain in an amount not to
exceed $85,000.
5. ADJOURNMENT
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed
by the Town Council with the Town Clerk.
Dated this e day of LL/ ,2020.
Eli abeth A. e,MMC,Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities.Please call 480-816-5199(voice)
or 1-800-367-8939(TDD)48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain
agenda information in large print format.Supporting documentation and staff reports furnished the Council with this agenda are available
for review in the Clerk's Office.
ITEM 3.
Meeting Date: 10/13/2020
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Type: Town Council Special Meeting
Agenda Type: Regular Agenda Submitting Department: Community Services
Prepared by: Jamie Salentine, Executive Assistant
Staff Contact Information: Rachael Goodwin, Community Services Director
Request to Town Council Special Meeting (Agenda Language): PRESENTATION OF the lake and
fountain assessment by the firm of Black and Veatch for Town Council review and discussion.
Staff Summary (Background)
In April 2020, the Town Council approved a contract with Black and Veatch Engineering to conduct a
comprehensive analysis of the fountain, lake, and associated operating systems. With the fountain
approaching its 50-year milestone, this assessment is intended to determine the current condition of
the facilities and potential repair and replacement needs for our community icon.
Black and Veatch began its analysis in May and have performed multiple inspections and tests to
benchmark the current condition of the fountain, lake, and supporting components. Throughout the
summer the engineering team conducted multiple tests to determine the condition of the liner. Divers
took numerous sediment depth measurements and conducted visual inspections throughout the
perimeter of the lake where the liner is attached to the concrete shoreline. The team also conducted
an evaporation analysis of the lake over a 10-day period to test for evidence of leaks. Electrical
component testing was also conducted, including an arc flash and short circuit analysis, as well as
evaluating the feasibility of a variable frequency drive to control the pump system. Mechanical testing,
including pressure testing, video scoping, and diver evaluations of submerged equipment were also
conducted during this time The team also evaluated the current irrigation system with consideration of
installing a double loop system and the possibility of a direct feed water source from the Fountain Hills
Sanitary District, in order to improve irrigation water quality as a means to improve plant and turf health.
All components within the evaluation have been assessed and scored within two ranking systems: the
Likelihood of Failure (LOF) and Consequence of Failure (COF). Both scales use a weighted scoring
method that account for multiple factors within the associated systems. The Failure matrix accounts for
the age, condition, performance, reliability, redundancy, and maintenance of the system components.
The Consequence matrix considers the environmental, safety, financial, regulatory and community
impacts should a system go down. These two scoring systems combine to help understand the current
benchmark of each component within the lake, fountain, and irrigation operation. Based on this scoring
scale, each evaluated item was assigned a value and charted to show its overall score and its potential
failure impacts. This scoring system should be taken into consideration in future budget discussions as
staff and Council plan for recommended replacements, upgrades, and other improvements.
The findings from the initial assessment are attached. The comprehensive analysis has yielded
numerous discoveries as highlighted below.
• A visual inspection of the liner via divers was conducted and returned no evidence of leaking,
tearing or other compromises in the integrity of the lake liner. An additional evaporation test
further confirms this finding.
• Pumps, valves and other mechanical equipment are showing wear and will require some
maintenance and repair efforts.
• Irrigation output (reducing the watering window within park) will require additional flow capacity
and an increase in mainline and pump sizing.
• Electrical systems including transformers, switchgear and controllers exceed manufactures life
expectancy and do not pose immediate concern of failure
• Converting to a Variable Frequency Drive (VFD) for fountain pump operation is not recommended.
Assessment shows capital expense exceeds the expected electrical savings.
Recommended considerations and actions include:
• Immediate upgrade and replacement of fountain check valves
• Immediate repairs to damaged grates in fountain wet well inlet
• Install arc flash labels
• Consider new control panel with cellular link
The next phase of the assessment consists of identifying the process for removing and replacing the
laker liner including options for water drainage, sediment removal, wildlife remediation, environmental
impacts, and other related tasks. Staff anticipates briefing the Town Council at a future workshop in the
spring of 2021 regarding this complex process.
Related Ordinance, Policy or Guiding Principle
N/A
Risk Analysis
N/A
Recommendation(s) by Board(s) or Commission(s)
N/A
Staff Recommendations)
As this is a presentation for review and discussion by the Town Council, there is no staff
recommendation at this time.
SUGGESTED MOTION
As this is a presentation for review and discussion by the Town Council, there is no suggested motion for
action on this item.
Attachments
Fountain Rehab Presentation
Inbox
Community Services Director
Finance Director
Town Attorney
Town Manager
Form Started By: Jamie Salentine
Final Approval Date: 10/06/2020
Form Review
Reviewed By
Rachael Goodwin
David Pock
Aaron D. Arnson
Grady E. Miller
Date
10/05/2020 05:47 PM
10/05/2020 08:29 PM
10/06/2020 11:01 AM
10/06/2020 11:18 AM
Started On: 09/08/2020 03:43 PM
FOUNTAIN REHABILITATION STUDY
TOWN COUNCIL PRESENTATION I OCTOBER 13, 2020
BLACK & VEATCH
www.fh.az.gov
. ,
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Agenda
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• Introduction
• Black & Veatch Project Overview
• Fountain Lake Overview
• Asset Assessment Criteria/Weighting
• Findings and Recommended Improvements
• Conclusions
• Council Feedback/ Direction
www.fh.az.gov
or
Project Overview
• Fountain's importance to the Town
►TI
71,ze ^;7a"qM' rat at .50
• Assess fountain assets
• Mechanical & electrical systems,
lake liner, and irrigation system
• Recommend rehabilitation and
improvement options
WORLD'S HIGHEST
FOUNTAIN
COMPLETED IN 1970
FROM A 28 ACRE MAN—MADE LAKE
IT SENDS A STREAM 560 FEET HIGH
•- 60 FEET HIGHER THAN PITTSBURGH S
MINT FOUNTAIN — 5 FEET HIGHER THAN
THE WASHINGTON MONUMENT 3 TIMES
HIGHER THAN OLD FAITHFUL GEYSER.
RECLAIMED WATER IS USED IN THE
". KE AND FOUNTAIN.
COURTESY OF
_ aLthu Ea 10F co"" ElSCE
www.fh.az.gov
FOUNTAIN LAKE OVERVIEW
www.fh.az.gov
Pump System
www.fh.az.gov
f
'y
Lily Structure
www.fh.az.gov
Irrigation System
www.fh.az.gov
-� Electricala� System
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. —
5
A [7
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r
www.fh.az.gov
ASSET ASSESSMENT CRITERIA/ WEIGHTING
www.fh.az.gov
t jaie-ft -!
LOF Score: wtd 3.1
Likelihood of Failure (LOF) Criteria
95% of expected
50% of expected
20%
25% of expected life
10% of expected life
life / new
life
25% Like new
Good condition
nor repairs,
Fcapablmeof
Poor — repeated repairs
operating
/ difficult to operate
Sufficient capacity
Under/over-
Sufficient capacity /
Unable to meet peak
15% / appropriate
utilized or sized /
does not meet
capacity needs
function
O&M issues
functional requirement
Out of service
Virtually always
Increased OOS / difficult
15%
(OOS) very short
OOS moderate period
operational
to return to service
periods
Preventative
Corrective
Increasing PM &
20% Maintenance (PM)
Maintenance (CM)
Above average CM
monitoring
only
becoming dominant
5% Full redundancy
>75% redundancy
>50% redundancy
>25% redundancy
5% of expected life /
close to failure
Close to failure /
failed
Unable to meet
current average
capacity needs
Extensive OOS / very
difficult to return to
service / parts no
longer available
19
Frequent CM w/
failures
No redundancy
www.fh.az.gov
Consequence of Failure (COF) Criteria
20%
15%
20%
10%
35%
COF Score: wtd 2.85
No risk
Little risk to
employee/public / In
secure area
Easy to repair / no
additional costs
Failure no
environmental impact
Little to no impact
Localized/ low
level impact
Near miss /
Unmonitored
secure area
Repaired in house
in short duration /
<$10k
Failure causes
minor permit
violation
Minimal business
disruption /
intermittent odor
Temporary
environmental
damage
Minor injury / In
non -secure area
Outside contractor
<month to return to
service / <$50k
Failure causes
permit violation
Nighttime business
disruption / minor
persistent odor
Major environmental
damage / potential loss
of wildlife
Lost time injury/ Non -
secure area & theft
possible
Outside contractor
needed, >month return
to service / collateral
damage / <$250k
Failure causes repeated
permit violations
Major business
disruption / persistent
odor
Severe long term
environmental
damage /wildlife
Serious injury / Non -
secure area & theft
likely
Specialty contractor
needed, several
months / collateral
damage />$250k
Failure causes
significant non-
compliance,
EPA/Agency fines
Significant business
disruption / severe
persistent odor
www.fh.az.gov
f
f
5.00
f.6j+ is �
4.50
4.00
L
3.50
LL
4-
0 3.00
Q)
u
2.50
2.00
N
O 1.50
U
1.00
0.50
Condition Assessment Scoring
LikV_; uuu Ul IallulC
0.00
0.00 0.50 1.00 1.50 2.00 2.50 3.00 3.50 4.00 4.50 5.00
• Irrigation
Civil -Mechanical
Electrical - I&C
www.fh.az.gov
AL IN 4rt-t
FINDINGSAND RECOMMENDED IMPROVEMENTS
www.fh.az.gov
CIVIL/MECHANICAL SYSTEMS
www.fh.az.gov
Civil / Mechanical Condition Scoring
5
4.5
• Equipment in Z3 4
—
Study: '� 3.5
4-
0
• Fountain Pumps, Q) 3
valves, pipe, screen Q) 25
gates
• Lake liner, fountain 2
0
nozzle, fountain U 1.5
structure 1
0.5
Fountain
Structure
Fountain
Nozzl e
Liner
IrrigationPump2 Discharge P ping
Chemical Injection. . a Strainer
Pump 1 Pump 2
11 . Pump3
Likelihood of Failure
0
0 0.5 1 1.5 2
Screen Gates
#1-#4
.
Gate Valve 1
Gate Valve 2
Gate Valve 3
Screen Gates #5
.
Irrigation Pump 1
.
Check Valve 1
CheckValve2
Ch e ck Valve 3
Jockey Pump
.
2.5 3 3.5 4 4.5 5
www.fh.az.gov
Lake Liner—
I
Physical Inspection
41
i
4r
1.4j-
r
L
t
• r-r+ .. � r� r + � T
www.fh.az.gov
Lake Liner— Physical Inspection
A-5
� F src A•=
! current orient
screen . r
•+r
rot
correct orientation of gate in
of channel (screens #144)
LOOK -IN NCDFL'TLI
02
top down view of current gate posi ion
Typical liner connection (circa 2000) Screen Gate #5 damaged; not provide pump protection
www.fh.az.gov
Lake Liner— Evaporation Testing
09-14-2020 09-15-2020
0
0.5
1
1.5
2
2.5
Cumulative Fountain Hills Lake and Measured Evaporation
09-16-2020 09-17-2020 09-18-2020 09-19-2020 09-20-2020 09-21-2020 09-22-2020
Measured Pan
& AZM ET
Evaporation
,/j'bIX]Wlkly"T/=Ij`bZIIWI1y,Z1
Measured Lake
Evaporation
Cumulative Lake Drawdown (in) Cumulative Measured Pan Evaporation (in) Cumulative AZMET Evaporation (in)
Lake Liner is in good condition; no indication of leakage
www.fh.az.gov
f
'y
Lily Structure
Issue: No noticeable concrete cracking or
spalling; minor consistent concrete degradation
Platform in good condition
Recommended Option ($$): Continued regular
inspection;
Cost Indicator:
$$ _ <$20,000
$$$ _ <$50,000
$$$$ _ <$100,000
$$$$$ _ <$500,000
$$$$$$ _ >$500,000
www.fh.az.gov
71
f Fountain Pum
.:0
Issue: Baseplate & minor pump head corrosion, missing anchors, poor
grout condition; Pump components at varying ages and serviceability
Recommended Option ($$): Continued regular maintenance
• Sandblast and recoat pump shaft, bowls, head, motor
• Routine checks of tolerances
Cost Indicator:
$$ _ <$20,000
$$$ _ <$50,000
$$$$ _ <$1001000
$$$$$ _ <$500,000
$$$$$$ _ >$500,000
www.fh.az.gov
zi a
Check Valves
Issue: Accelerated wear; frequently "stuck" open & requires manual
intervention; if one fails — fountain will not operate. Position
switches in poor condition.
Recommended Option ($$$): Replace w/ valve designed for service /
longevity
Alternative Option ($$): Replace in -kind
Ar,
II
Cost Indicator:
$$ = <$20,000
$$$ = <$50,000
$$$$ = <$100,000
$$$$$ = <$500,000
$$$$$$ = >$500,000
www.fh.az.gov
22 0.
Check Valve History
LifZJ4+ is
Previous: Cla-Val Control Valve
- Pilot system - frequently clogged
- Maintenance Records indicate
$40,000 in repairs during a 4-year
period
- $$ (each)
Current: Crane Swing Check Valve
- Not intended for high velocity
- Operation hindered by valve design
- Short life -cycle
- $ (each)
Proposed: DeZu ri k Swing Check Valve
- Rated for high pressure & velocity
application
- Longer life -cycle
- $$ (each)
www.rn.az.eov
IRRIGATION SYSTEM
www.fh.az.gov
Irrigation Assessment Scoring
• Equipment in
Study:
• Controllers, valves,
pipes, and turf
5.00
4.50
L
Z3 4.00
LL
L- 3.50
O
U 3.00
2.50
(n 2.00
C
O
U 1.50
1.00
0.50
0.50 1.00 1.50 2.00 2.50 3.00 3.50 4.00 4.50 5.00
www.fh.az.gov
Irrigation System
Issue: System undersized; constant irrigation system clogging
causes incorrect perception of poor turf quality
Recommended Option ($$$$$$): Replacement of irrigation
system & controller and upsize main pipelines
Alternative Option ($$): Keep existing system, additional
maintenance hours with continued negative public perception
Alternative Option ($$$$$$): Irrigate
w/ non -lake water (separate storage
tank). Potential to negative impact
lake aquatic life due to increased
salinity.
Cost Indicator:
$$ = <$20,000
$$$ = <$50,000
$$$$ = <$1001000
$$$$$ = <$500,000
$$$$$$ = >$500,000
www.fh.az.gov
ELECTRICAL/ I&C SYSTEMS
www.fh.az.gov
Electrical / I
5.00
4.50
• Equipment in
4.00
-
Study:
LJL-
3.50
4—
0
• Switchboard,
a) 3.00
Transformers,
Panelboards,
2.50
Motor Control Line
C 200
U Control Panels
p> >
U 1.50
Instrumentation
1.00
0.50
0.00 -
0.00
&C Assessment Scoring
L11\CIII I%JlJU VI 1 UII1.1I C
0.50 1.00 1.50 2.00
2.50 3.00 3.50 4.00 4.50 5.00
www.fh.az.gov
Fountain Pump Variable Speed Drives
Issue: Fountain pump motors lack speed control; less energy efficient
Recommended Option (0$): Maintain existing constant speed motors
due to short duration of operation
• capital expense exceeds electrical savings over VFD lifespan
Alternative Option ($$$$$-$$$$$$): Install VFDs, new outdoor
switchboard; building modifications required to meet Code; additional
cooling, new conduit and cable
Cost Indicator:
$$ = <$20,000
$$$ = <$50,000
$$$$ = <$100,000
$$$$$ = <$500,000
$$$$$$ = >$500,000
www.fh.az.gov
.b , rZ
5 j
+ 5�
Fountain Control System
Issue: Fountain control panel lacks communication to Town
n etwo rk
Recommended Option ($$$): Install new control panel with
PLC and add cellular link
• PLC can provide real time data to O&M staff for
equipment status; provide fountain status to website
for public (countdown or if too windy)
• Cellular link can include irrigation system information
Alternative Option (0$): Maintain existing control panel
Cost Indicator:
$$ = <$20,000
$$$ = <$50,000
$$$$ _ <$100,000
= <$500,000
$$$$$$ = >$500,000
www.fh.az.gov
Motor Control Lineup
Issue: Age exceeds manufacturer's life expectancy; lacks modern safety
Recommended Option ($$$$): Refurbish equipment using Direct
Replacement Kit coupled with field testing to modernize & extend life
expectancy
Alternative Option ($$): Annual Routine Maintenancew/ regular
inspection
Alternative Option ($$$$$): Full Replacement
MAINTENANCE
GENERAL
lnspectron should be done on a regular basis. The
contactor should be inspected weekly under intermit•
tent operating conditions where frequent starting is
required Whan used for longer, continuous -duty cycles.
a less frequent iinapection interval can be established.
If contactor is operating in dirty or contaniinared
atmosphere, more frequent inspection intervals are
desirable.
From Square D Service Manual, 1969
Cost Indicator:
$$ = <$20,000
$$$ = <$50,000
$$$$ = <$100,000
$$$$$ = <$500,000
$$$$$$ = >$500,000
www.fh.az.gov
Arc Flash & Short Circuit Analysis
Arc Flash Analysis — Code recommended safety analysis to
prevent personnel / equipment damage when working on
"live" equipment
Short -Circuit Analysis — identifies if only the upstream device
trips if fault occurs
• All existing electrical equipment adequately rated to
withstand maximum fault levels
Recommendation ($): Install arc flash & shock risk labels on all
existing electrical equipment.
A WARNING
Are Flash and Shock Risk
Appropriate PPE Required Per TPA 70E
2400 VAC Shock Hazard when cover is removed
55 in Arc Flash Boundary
3_55 callcml',2 Arc Flash Hazard at 4a In
60 in Limiled Appmach Boundary
26 in restricted Approach Boundary
Equipment:
MCLU
�« TOWN OF
Owner,
FOUNTAIN HILLS
0"
i
Contact Info: (xxx) XXX-xxxx
'.�+
".Study U-tp: OW25120
blaming' Changes in equipment settings or system
-cD figuration will Invalidate the calculated Values and PPE
requirements
www.fh.az.gov
CONCLUSIONS
BLACK & VEATCH
www.fh.az.gov
Conclusions
• Some equipment exceeds typical useful life but in good
condition; extend life with additional specialized
maintenance and testing
• Immediate Recommendations:
• Replace check valves
• Repair pump house intake screen
• Install arc flash labels on electrical equipment
• Upgrade to PLC control
NEXT STEPS
• Plan /logistics for future liner repair /replacement
www.fh.az.gov
COUNCIL FEEDBACK/ DIRECTION
BLACK & VEATCH
www.fh.az.gov
Additional Slides
BLACK & VEATCH
www.fh.az.gov
Arc Flash
Boundary
Equal to 1.2 Calfcmz up to 12 Calfcmz
Restricted Approach
Boundary
Limited
Approach
Greater than 12 Cal/cm2
y
(Location may vary in respect to
other boundaries)
Arc -rated clothing with an arc rating equal to or greater
than the estimated incident energy
Long -sleeve shirt and pants or coverall or arc flash suit
Arc -rated face shield and arc -rated balaclava or arc flash
suit hood
Arc -rated outerwear (e.g. jacket, parka, rainwear, hard
hat liner)
Heavy-duty Leather Gloves or arc -rated gloves, or
rubber insulating gloves with leather protectors
Hard hat
Safety Glasses or safety goggles
Hearing Protection
Leather footwear
Arc -rated clothing with an arc rating equal to or greater
than the estimated incident energy
Long -sleeve shirt and pants or coverall or arc flash suit
Arc -rated arc flash suit hood
Arc -rated outerwear (e,g. jacket, parka, rainwear, hard
hat liner)
Arc -rated gloves or rubber insulating gloves with leather
protectors
Hard hat
Safety Glasses or safety goggles
Hearing Protection
Leather footwear
www.fh.az.gov
ITEM 4.
Meeting Date: 10/13/2020
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Type: Town Council Special Meeting
Agenda Type: Regular Agenda Submitting Department: Community Services
Prepared by: Jamie Salentine, Executive Assistant
Staff Contact Information: Rachael Goodwin, Community Services Director
Request to Town Council Special Meeting (Agenda Language): CONSIDERATION OF Purchasing
three (3) Check Valves for the fountain in an amount not to exceed $85,000.
Staff Summary (Background)
The town's namesake fountain currently operates on three pumps, each powered by a 600hp motor.
Each of these pumps is equipped with a check valve to regulate pressure within the system. The valves
act as a failsafe for the fountain and if the check valve malfunctions, the associated pump shuts
down. Currently, two of three check valves have failed and their associated pumps are out of service.
The valves require immediate replacement in order to restore standard fountain operations.
The current valves were installed between 2014 and 2016. At that time, the existing valves (Cla-Val
brand) required substantial staff time and budget for upkeep, including daily cleaning, intensive
maintenance, and regular repairs by outside contractors. The internal diaphragm mechanism of the
system also required a clean water source for constant flushing which was both impractical and an
added expense. Staff worked Precision Electric to identify a valve alternative that was more efficient,
less costly, and less problematic. The replacements were installed and required minimal maintenance
beyond standard preventive care. In the winter of 2020, intermittent failures began to occur and
become more frequent through the spring.
As part of the ongoing lake and fountain assessment, the Town's contracted engineering team, Black
and Veatch, removed and inspected the current valves to identify and determine the cause of failure.
Significant wear and damage was noted during the evaluation and the valves were found to
be insufficient for the fountain system. They are not industrial grade nor designed for the high pressure
demands of the fountain. As a result, the current valves have only lasted an average of five years.
Black and Veatch researched the appropriate replacement valve robust enough for this application,
including the need for increased PSI ratings and consideration given to the impacts of reclaimed, high
salinity water. The replacement valves are estimated at $25,000 each, pending sales tax and freight.
Due to staffing shortages and other COVID-19 related factors, an 18-week timeline is required for
manufacturing and shipping. The warranty for the replacement valves is 24 months from the time of
production. The cost for the valve replacement is fully budgeted in the Facilities Replacement Fund.
Related Ordinance, Policy or Guiding Principle
N/A
Risk Analysis
Standard fountain operations are affected by the failures of the current check valves. The fountain is
reduced to operating on a single pump until the valves are replaced. Since the lead time to replace the
valves is approximately 18 weeks, it is imperative to move forward on replacing the valves to ensure
there isn't a failure of the fountain in the near term.
Recommendation(s) by Board(s) or Commission(s)
N/A
Staff Recommendation(s)
Staff recommends approval.
SUGGESTED MOTION
MOVE to authorize Town Manager to proceed with procurement and installation of three (3) Check
Valves for the Fountain in an amount not to exceed $85,000.
Fiscal Impact
Fiscal Impact: $85,000
Budget Reference: FRAD
Funding Source:
If Multiple Funds utilized, list here:
Budgeted: if No, attach Budget Adjustment Form:
Inbox
Community Services Director
Finance Director
Town Attorney
Town Manager
Form Started By: Jamie Salentine
Final Approval Date: 10/06/2020
Form Review
Reviewed By
Rachael Goodwin
David Pock
Aaron D.Arnson
Grady E. Miller
Date
10/05/2020 05:47 PM
10/05/2020 08:32 PM
10/06/2020 11:05 AM
10/06/2020 11:31 AM
Started On: 10/01/2020 09:58 AM