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HomeMy WebLinkAbout2001.1004.TCREM.PacketNOTICE OF REGULAR o AND EXECUTIVE SESSION ° OF THE 3 c �• Esc ivas a that isp4 FOUNTAIN HILLS TOWN COUNCIL Mayor Morgan Councilman McNeill Vice Mayor Wyman Councilwoman Fraverd Councilwoman Hutcheson Councilman Kavanagh Councilwoman Ralphe WHEN: THURSDAY, OCTOBER 4, 2001 TIME: 5:00 P.M. (The Council will meet in executive session from 5:00 to 6:30. The regular session will begin promptly at 6:30 p.m.) WHERE: TOWN HALL COUNCIL CHAMBERS 16836 E. Palisades, Building B RULES FOR ADDRESSING THE COUNCIL — ADOPTED I/I8190 the Council's desire to hear public comment on agenda items. As it is important to maintain order during the meeting, please adhere e following rules of order if you wish to speak: 1.) All citizens wishing to speak must first be recognized by the Mayor. 2.) The Mayor will not call for public comment on an item until after a motion has been made and seconded and the Council has had adequate opportunity to discuss the item. 3.) Please stand, approach the microphone and state your name and address after being called on to speak. 4.) All comments must be directed to the Mayor. 5.) TIME LIMIT — THREE (3) MINUTES PER PERSON PER ITEM. 6.) Statements should not be repetitive. 7.) Persons or groups wishing to make longer presentations should see the Town Clerk prior to the meeting. CALL TO ORDER — Mayor Morgan ROLL CALL 1.) Pursuant to A.R.S. §38-431.03.A.1, AND A.R.S. §38-431.03.A.3., VOTE TO GO INTO EXECUTIVE SESSION for discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except that with the exception of salary discussions, an officer, appointee or employee may demand that such discussion or consideration occur at a public meeting. The public body must provide the officer, appointee or employee with such personal notice of the executive session as is appropriate but not less than 24 hours for the officer, appointee or employee to determine whether such discussion or consideration should occur at a public meeting; (specifically to discuss the status of the Acting Town Manager); AND discussion or consultation for legal advice with the attorney or attorneys of the public body (specifically regarding intergovernmental relations); respectively. • CALL TO ORDER — Mayor Morgan • PLEDGE TO THE FLAG • INVOCATION —Councilwoman Hutcheson • ROLL CALL Town of Fountain Hills Page 1 of 3 Last printed 10/03/01 2:02 PM MAYOR'S REPORT: Mayor Sharon Morgan will give an update on: • the medical condition of Town Manager Paul Nordin • the Fire District Consent Agenda: All items listed with an asterisk (') are considered to be routine, non -controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, they may request so prior to the motion to accept the consent agenda. The item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. *1.) Consideration of APPROVING THE MEETING MINUTES of September 20, 2001. *2.) Consideration of the SPECIAL EVENT REQUEST submitted by the Fountain Hills Chamber of Commerce for the Annual Fountain Festival. The annual event, scheduled for November 9 through 11 2001, will run from 10:00 a.m. to 5:00 p.m. and will require the closure of Saguaro Boulevard between El Lago and Parkview Avenue and the Avenue of the Fountains between Saguaro Boulevard and La Montana Drive. *3.) Consideration of the SPECIAL EVENT LIQUOR LICENSE application submitted by the Fountain Hills Chamber of Commerce to be used in conjunction with the Annual Fall Festival scheduled for November 9 through 11, 2001. *4.) Consideration of the SPECIAL EVENT REQUEST submitted by the Fountain Hills Chamber of Commerce for the annual Thanksgiving Day Parade. The event, scheduled for Thursday, November 22, 2001 from 6:00 a.m. to 11:00 a.m., will be held on portions of Panorama, El Lago, Saguaro, Palisades and La Montana Drives requiring partial and full street closures along the parade route. *5.) Consideration of the SPECIAL EVENT REQUEST submitted by the Fountain Hills Chamber of Commerce for the annual Stroll the Avenue. The event, scheduled for Saturday, December 1, 2001 from 5:30 p.m. to 7:30 p.m., will be held on the Avenue of the Fountains, requiring closure from Saguaro Boulevard to La Montana Drive. *6.) Consideration of the SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Kenneth Bowman for the American Legion Post 58 located at 16837 East Parkview. The license application is for the grand opening of their new building and a membership drive scheduled for Saturday, October 20, 2001 from 9:00 a.m. to 11:00 p.m. *7.) Consideration of the SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Kenneth Bowman for the American Legion Post 58 located at 16837 East Parkview. The license application is for a scholarship fund fundraiser to be held in conjunction with the Fall Festival on Friday, Saturday (8:00 a.m. to 10:00 p.m.) and Sunday (10:00 a.m. to 9:00 p.m.), November 9 through 11, 2001. *8.) Consideration of REDUCING the rental rates of the ballrooms at the new Community Center by $50. 9.) ROTATION of the position of VICE MAYOR to Councilman Kavanagh. The Vice Mayor is an eight -month, rotating position to be held by every councilmember. 10.) Consideration of APPOINTING three citizens to the Planning and Zoning Commission to fill the vacancies caused by expiring terms. 11.) Consideration of ACCEPTING FINANCIAL RESPONSIBILITY from the Lakeside Village Association for the private security dusk -to -dawn lighting around Fountain Park. Town of Fountain Hills Page 2 of 3 Last printed 10/03/01 2:02 PM 12.) Consideration of RESOLUTION 2001-47 initiating a public participation program as a part of the preparation for the update to the Town Of Fountain Hills General Plan. CW 13.) Discussion and possible action regarding the CURRENT FINANCIAL CONDITION of the Town as it relates to the Mountain Litigation Settlement. 14.) Consideration of RESOLUTION 2001-42 abandoning the Cholula Drive and the Ramon Drive rights -of -way within Plat 507E. 15.) Consideration of a CUT AND/OR FILL WAIVER for the Eagle Ridge North proposed subdivision, located primarily in Section 7, west of SunRidge Canyon and northwest of the CopperWynd development, on the Town's western border, Case Number CFW2001-05. 16.) Consideration of a PRELIMINARY PLAT for the proposed 171-lot, 20-tract, 428.95± acre, Eagle Ridge North subdivision, located primarily in Section 7, west of SunRidge Canyon and northwest of the CopperWynd development, on the Town's western border, Case Number S1999-024. 17.) Consideration of a request for a CUT AND/OR FILL WAIVER for the Eagles Nest proposed subdivision, located primarily in Section 6, west of the North Heights area and on the far northwest boundary of the Town, Case Number CFW2001-06. 18.) Consideration of a PRELIMINARY PLAT for the proposed 244-lot, 23-tract, 482.74± acre, Eagles Nest subdivision, located primarily in Section 6, west of the North Heights area and on the far northwest boundary of the Town, Case Number S 1999-025. 19.) Discussion and possible action regarding DIRECTION TO STAFF to begin proceedings related to the financial matters necessary to close the Mountain Settlement with MCO on or around December 4, 2001 and the calling of a special meeting on December 4, 2001 to replace the regular meeting of December 6, 2001. 20.) PUBLIC HEARING on a SPECIAL USE PERMIT to permit a guest house at 15306 Golden Eagle Boulevard, aka Final Plat 505-A, Block 1, Lot 6, Case Number SU2001-12. 21.) Consideration of a SPECIAL USE PERMIT to permit a guest house at 15306 Golden Eagle Boulevard, aka Final Plat 505-A, Block 1, Lot 6, Case Number SU2001-12. 22.) Consideration of a TEMPORARY USE PERMIT to allow a modular sales showroom for La Strada Villas to be located at 13600 North Fountain Hills Boulevard. Case Number TU2001-04. 23.) Consideration of EXTENDING THE APPOINTMENT of Acting Town Manager William E. Farrell. CALL TO THE PUBLIC AND ADJOURNMENT. Pursuant to A.R.S. §38-431 -01 (G), public comment is permitted (not required) on matters not listed on the agenda but must be within the jurisdiction of the Council. All comment is "subject to reasonable time, space and manner restrictions" and the Council will not discuss or take legal action on matters raised during call to the public unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Council members may respond to criticism, ask staff to review a matter or ask that @,matter be put on a future agenda. A4a:d� DATED this 3rd day of October, 2001 Cassie B. Hansen, Director of AdministratioruTown Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk's office. Town of Fountain Hills Page 3 of 3 Last printed 10/03/01 2:02 PM Lakeside Village DTD Lights.doc Page 2 of 2 Chron 223 OPTIONS FOR TOWN ACTION Option 1: Town assumes Lakeside Village lease for SRP-owned lights, and makes no physical changes to lights. The only change to the existing lease contract would be the name on the lease, and the address for monthly billing charges. Option 1a: Town assumes lease with no physical changes to lights, but Lakeside Village keeps responsibility for lights along Panorama Drive in residential area. The Town would assume the lease only for the lights you want for the term remaining, the HOA would get a revised contract for their residential lights, with revised payment for fewer lights, again for the residual term. Option lb: Town assumes lease, but requests physical removal of some lights. SRP would charge the Town for construction and removal of the lights, prorated over the 20 year life of the contract. Option 2: Town takes responsibility for lights, but requests aesthetic changes that meet SRP specifications in style, height and bulbs. SRP would initiate a new 20-year contract with Town. There would be no up -front payment for any aesthetic improvements (they're paid for through the term of the lease), and SRP would continue to maintain facilities. (I have requested a list of SRP specs on lights, so we can give examples of 'acceptable' modifications to Council on the 4th.) Option 2a: Town takes lease, but requests non-SRP aesthetic changes. SRP would charge Town for SRP light removal, and the Town would have responsibility for light modifications. SRP would not provide maintenance services. Town would pay SRP only for energy to lights. (I'm waiting to hear how we would handle very minor non-SRP changes, i.e. bulb only ... I'll let you know ASAP.) parr osr, rr, I ncte5 10-4-b1 October 3, 2001 Interoffice Memo To: HONORABLE MAYOR AND TOWN COUNCIL From: CASSIE HANSEN, DIRECTOR OF ADMINISTwe Date: 10/3/2001 Re: CHANGES TO THE 10/4/01 COUNCIL AGENDA There are just a few changes to the agenda that I would like to point out to you. These include the following: EXECUTIVE SESSION - Discussion of Town Hall has been removed from the executive session and will be added at a later date. MAYOR'S REPORT — An update on the Fire District, as outlined by Bill last night, has been added. NEW AGENDA ITEM #13 - CURRENT FINANCIAL CONDITION As Bill indicated last night, he added an item to provide an update on the Town's current financial condition as it relates to the mountain litigation settlement prior to any action items on the mountain plats. NEW AGENDA ITEM #19 - DIRECTION TO STAFF REGARDING FINANCIAL MATTERS RELATED TO CLOSING THE MOUNTAIN SETTLEMENT This is the second item Bill added to provide staff the ability to proceed with the MPC bond issues related to financing the mountain preserve. NEW AGENDA ITEM #23 - EXTENDING BILL'S APPOINTMENT The Council appointed Bill as the Acting Town Manager at the July 5 meeting. This followed the discussion in executive session at which he proposed a 90 time period. Since the 90 day period has passed, this item was added to allow the Council to extend his appointment as acting Town Manager. 0 Page 1 of 1 Updated Agenda Items 10/4/01 Last printed 10/3/2001 3:32 PM 10/3/2001 MEMORANDUM TO: THE HONORABLE MAYOR MORGAN AND TOWN COUNCILMEMBERS FROM: WILLIAM E. FARRELL, ACTING TOWN MANAGE DATE: SEPTEMBER 28, 2001 RE: MANAGER'S REPORT FOR THE OCTOBER 4TH COUNCIL MEETING REMINDERS: Your packet contains the agenda for the Tuesday, October 2nd council special session to interview Planning and Zoning candidates. The staff report and candidate's resumes are also included within your packet. This meeting is scheduled to begin at 5:00 p.m. in the Building A video conference room. Two September 11`h remembrance dates have been scheduled. The Mayor's Memorial Committee has planned the first program to be held at the Avenue of the Fountains one month after the tragedy, on Thursday, October 111 h' at 7:00 p.m. The second memorial event will take place at Fountain Park on Sunday, October 141h, at 6:00 a.m. More detailed information will be provided to you next week. A public meeting is planned for Monday, October 8th, at 5:30 p.m. in the Building A conference room regarding these programs. MAYOR'S REPORT: Immediately following roll call, Mayor Morgan will update the public on Paul Nordin's medical condition. CONSENT AGENDA: There are eight items on the consent agenda. Please review each item and contact me should you determine if any should be removed. AGENDA ITEM # 9 — ROTATION OF VICE MAYOR POSITION: John Wyman will turn the Vice -Mayor "torch" over to Councilmember John Kavanagh for the next eight month term, effective October 1st. Town Manager's Report October 4, 2001 Council Meeting Page 1 of 3 AGENDA ITEM # 10 — APPOINTMENTS TO THE PLANNING AND ZONING �. COMMISSION: Interviews are scheduled to take place on Tuesday, October 2nd. Three candidates have applied to fill three vacant positions on the Commission. Commissioner Tom Box resigned, effective October 1st, leaving another position open. If all three of the current applicants are appointed, the Commission would still be one short. Advertising for this position will run until October 251h. Please refer to Joan's attached memo. AGENDA ITEM # 11— LAKESIDE VILLAGE ASSOCIATION STREET LIGHT FINANCIAL RESPONSIBILITY: This item has been brought back from the August 16th council meeting. Tom Ward, has provided various options for your consideration in the enclosed report. Since staff does not take a position regarding the assumption of this responsibility, there is no recommendation provided. AGENDA ITEM # 12 — RESOLUTION 2001-47/UPDATE TO GENERAL PLAN: Adoption of this resolution will allow public meetings relating to the update of the Town's General Plan to be scheduled. This action is part of the preparation for the update to the Town of Fountain Hills General Plan. Staff recommends approval. Please see Jesse's attached memorandum. AGENDA ITEM # 13 — RESOLUTION 2001-42/ABANDONMENT/RIGHT OF WAY/PLAT 507-E: To facilitate the Eagle's Nest subdivision, the Town needs to abandon the rights -of -way back to MCO, because the current rights -of -way are proposed to be altered by the Eagles Nest preliminary plat. Staff recommends approval. Please refer to Jeff's attached memo. AGENDA ITEMS # 14, # 15, # 16, & # 17 — CUT AND FILL WAIVERS/ PRELIMINARY PLATS/EAGLE RIDGE NORTH/EAGLES NEST: Jeff Valder has provided the attached final list of the stipulations relating to MCO's development application requests. Staff recommends approval of both the cut/fill waivers and the preliminary plats, to include all of the stipulations. Jeff's reports are enclosed. AGENDA ITEMS #18 & #19 — PUBLIC HEARING/ORDINANCE 01-17/ REZONE FROM R1-43 TO C-1 PUD: The first public hearing is scheduled to receive comments on Rider Land Development's application for rezoning the Shea Blvd. property from R1-43 to C-1 PUD. The Planning and Zoning commission recommended denial, with a 5-1 vote. Staff also recommends denial of this rezoning request. Please see Dana's attached memo. Town Manager's Report October 4, 2001 Council Meeting Page 2 of 3 El AGENDA ITEMS # 20 & # 21— PUBLIC HEARING/SPECIAL USE PERMIT/ GUEST HOUSE/GOLDEN EAGLE BLVD.: The next public hearing on this agenda will collect input on a request to construct a guest house as part of the main residence at 15306 Golden Eagle Blvd. The Planning and Zoning Commission unanimously recommended approval. Jesse's memo is attached. AGENDA ITEM # 22 — TEMPORARY USE PERMIT/LA STRADA VILLAS/ SALES SHOWROOM: A temporary use permit has been requested for a modular sales showroom at 13600 North Fountain Hills Blvd. at the La Strada Villas site. This item is being brought before the council because a written protest was received. Staff recommends approval. Please see Jesse's enclosed report for details. Note: At the end of your packet, please find Randy's memorandum on roadway culvert/bridge design guidelines for Eagles' Nest and Eagle Ridge North requested by Councilmember Ralphe. It is for your information only and no council needs to be taken. Town Manager's Report October 4, 2001 Council Meeting Page 3 of 3 C Interoffice Memo To: HONORABLE MAYOR AND TOWN COUNCIL From: CASSIE HANSEN, DIRECTOR OF ADMINISTRATIO Date: 09/ 28/ 2001 Re: AGENDA ITEM #2 — FOUNTAIN FESTIVAL SPECIAL EVENT REQUEST AGENDA ITEM #3 — CHAMBER SPECIAL EVENT LIQUOR LICENSE AGENDA ITEM #4 — THANKSGIVING DAY PARADE SPECIAL EVENT AGENDA ITEM #5 — HOLIDAY STROLL THE AVENUE AGENDA ITEM #6 — AMERICAN LEGION SPECIAL EVENT LIQUOR LICENSE AGENDA ITEM #7 — AMERICAN LEGION SPECIAL EVENT LIQUOR LICENSE AGENDA ITEM #2 — ANNUAL FOUNTAIN FESTIVAL SPECIAL EVENT REQUEST The Fountain Hills Chamber of Commerce has submitted a special event request for the Annual Fountain Festival. This year's festival will be held Friday through Sunday, November 9th, loth and 11th from 10:00 a.m. to 5:00 p.m. The usual street closures will be required: the Avenue of the Fountains (Saguaro to La Montana) and Saguaro Boulevard (El Lago Boulevard to Parkview). The streets will be closed from 5:30 p.m. on Thursday, 11/8/01, to 6:00 a.m. on Monday, 11/12/01. Marshal Gendler continues to work closely with the Chamber, Rural Metro, and local merchants to insure that all aspects of traffic control, security, and public safety are addressed (please see enclosed memo from Steve). There is one change to Steve's memo regarding parking for the event. Arrangements have been made with MCO Properties to use their property east of the community center. Parking will also be on municipal streets and parking lots. Final vendor lists will be submitted at the end of the first day of the event since there are generally last minute changes. A certificate of insurance is on file. Although large in scope, this event has become routine as far as staging and operation. Staff recommends approval. AGENDA ITEM #3 — CHAMBER SPECIAL EVENT LIQUOR LICENSE As an additional fundraiser, the Chamber of Commerce has submitted an application for a special event liquor license to host a "beer garden" in conjunction with the Fountain Festival. The location would be a tent on Verde River, just north of the Verde River/Avenue of the Fountains intersection. The hours would be 11:00 a.m. to 6:00 p.m. all three days of the Festival, November 9th through 11th. The area around the tent will be fenced and provisions have been made to control access and distribution. Marshal Gendler has performed his review for statutory compliance and forwards a favorable Page 1 of 2 October 4, 2001 Agenda Items Last printed 09/28/2001 1:44 PM 09/28/2001 September 28, 2001 recommendation. (Please see attached memo from Steve.) Proper certificates of insurance are on file. 46 Staff recommends approval. AGENDA ITEM #4 — THANKSGIVING DAY PARADE SPECIAL EVENT REQUEST The Chamber of Commerce has submitted their request for the Annual Thanksgiving Day Parade to be held on Thursday, November 22nd, 2001 from 6:00 a.m. to 11:00 a.m. The event will utilize portions of Panorama Drive, allowing access to local traffic only. Saguaro will be closed from El Lago to Palisades; Palisades will be closed from Saguaro to La Montana; La Montana will be closed from Palisades to Parkview. Marshal Gendler has prepared traffic and safety plans for the event, taking into consideration the Town sponsored Turkey Trot. A certificate of insurance is on file. This event has run smoothly in years past and staff recommends approval. AGENDA ITEM #5 — STROLL THE AVENUE SPECIAL EVENT REQUEST This special event request has been submitted by the Chamber of Commerce for the Annual Lighting of the Avenue scheduled for Saturday, December 1, 2001 from 5:30 p.m. to 7:00 p.m. The event will occupy the Avenue of the Fountains from Saguaro to La Montana, requiring closure of those intersections at 5:00 p.m. to insure that all vehicles are vacated from the event area prior to the onset of pedestrian traffic. The barricades will remain in place until 9:00 p.m. to allow residents to walk up and down the Avenue and view the lights. Marshal Gendler has reviewed the request and forwards a favorable recommendation. Staff recommeds approval. AGENDA ITEMS #6 AND 7 — AMERICAN LEGION SPECIAL EVENT LIQUOR LICENSES tThe American Legion has submitted two special event liquor licenses and since the provisions for both are identical, they will be discussed together. The Legion will be moving into their newly constructed building located at 16837 E. Parkview and would like a special event liquor license for their grand opening celebration and membership drive on Saturday, October 20 from 9:00 a.m. to 11:00 p.m. Their Class 14 Club license only allows sales to members and friends and they would like to expand their ability to host guests on this special occasion. Their Class 14 license will be suspended during the event. The second request is for three days, November 9th, 1Oth and 11th, in conjunction with the Fountain Festival. Proceeds from the liquor sales during this period would go the Legion's scholarship fund. The Legion has greater capability of controlling access to the event area, as it is totally within the building and a permanently fenced patio area adjacent to the south side of the building. Marshal Gendler has reviewed both requests for statutory compliance and forwards a favorable recommendation. Staff recommends approval. "NON-AGENDIZED" SPECIAL EVENTS Councilman Kavanagh and his memorial committee submitted special event requests for the October 11 and 14 events outlined in his email to the Mayor and Council. This was done primarily to coordinate in- house support services for these events to insure pedestrian and traffic safety. They are being treated as Town sponsored events and being handled administratively. If you have any questions, please do not hesitate to contact me. Page 2 of 2 Memo To: Cassie Hansen, Administration Director From: Steve Gendler, Public Safety Director Date: 9/13/2001 Re: 2001 Fall Festival The purpose of this memorandum is to endorse the attached special event request from the Fountain Hills Chamber of Commerce. The request covers the annual Fountain Hills "Fall Festival of the Arts" which is scheduled for November 9-11th. It is my understanding that this will be considered at the Council session on September 20th. am recommending approval of this request based on the following factors: (W 1. Sharon Morgan, Event Coordinator for the Chamber of Commerce, has arranged insurance documentation which will protect the town's interests. Although it is not included in the application package, I have been assured that the insurance certification will incorporate all liability reduction provisions suggested by my department based on our experience with previous events of this nature. 2. I have been in contact with the Fire Department to work out an emergency medical services plan and fire prevention provisions for review by the Chamber of Commerce. Both the Fire Chief and I am satisfied with its components. 3. Traffic and parking provisions are being handled by the Marshals Department in an effort to keep costs as low as possible. We have made provisions for traffic control from Shea through the interior streets to the event, with specific attention to traffic in the immediate area around the Art Fair. In addition, we have made provisions for Marshals Department personnel to assist with parking control to help merchants along Avenue of the Fountains who will be open during the event. 4. Sharon Morgan has made arrangements to contract for signs, signals and markings which will direct visitors to the event. This will be carefully reviewed and approved by my department and Pat Harvey, street superintendent. 5. Provisions have already been made with Pat Harvey for traffic barricades to close Saguaro at El Lago and Parkview. In addition, Avenue of the Fountains will be closed at Verde River Drive and La Montana Thursday, Friday and Saturday nights. The Thursday closure will be after business hours to avoid any conflict with area merchants. 6. In my discussions with Sharon Morgan, the event coordinator, she intends to secure written permission from the 208-property owners association for use of their parking lots. This will reduce, or eliminate previous concerns expressed by the merchants who share the parking areas. In addition to the items outlined above, I plan personal visits to merchants along Avenue of the Fountains, Plaza Foutainside, and Southtique Mall as well as advising the Plat 208 merchants regarding changes in traffic patterns. Extra effort will be put into securing parking spaces for visitors attending the event using public streets, the vacant lots South of Avenue of the Fountains, and the Community Center lots if available. I also intend to issue a press release to advise citizens of detours and alternate routes caused by the event. I believe the Art Fair is well planned, will reflect credit on our community, and represents an opportunity for civic clubs, social groups, and town merchants to ® benefit. I recommend approval by the Council at their September 20th meeting. Steve Gendler Marshal Cc- 11MYJLl Special Event Permit Application Town of Fountain H, Office of the Town Clerk, Special Event Coordin. P.O. Box 17958, 16836 E. Palisak Fountain Hills, AZ 8526 Phone: 480-837-2003 Fax: 480-837-3145 Date of Application: 7 _ d Permit Application #: . 56 P a o 01 - O >- Please complete the following information and return to the attention of the Office of the Town Clerk - Special Event or fax the application to 480-837-3145. The appropriate application fee must accompany the application to be processed. (For fee schedule, please see Section 11.) Attach an area site plan of the event showing locations of all that are applicable: stages, street closure requests, sidewalk or right-of-way closure requests, starting or terminating points, liquor locations, security positions, port -a johns, tents, etc. Major Event applications must be submitted to the Town Clerk's office no later than (90) ninety days prior to the event in order to be considered for scheduling on the special event calendar (January 1 through December 31). Applications will not be accepted less than (90) ninety days prior to the event. Incomplete applications and applications not accompanied with the appropriate fees, will not be processed. Minor Event applications must be submitted to the Town Clerk's office no later than (30) thirty days prior to the event. Applications will not be accepted less than (30) thirty days prior to the event. Incomplete applications and applications not accompanied with the appropriate fees, will not be processed. NOTE: Holiday Sales (related to a state or nationally recognized holiday or seasonal event) must be set up and conducted in one location and obtain a Use Permit through the Community Development/Planning and Zoning Department. Charitable Nonprofit Fund -Raising events are limited to four (4) events per year per organization. There must be a minimum of twenty- five (25) days between the last day of one major event and the first day of another major event. Two or more separate events may not occupy the same location on the same calendar day. Section 1 Application Information (Must be completed) Section 2 Application Information (Must be completed) Any changes shall be submitted to the Clerk's office prior to the end of the V day of the event. /4anx Of'vent /-- ,, / C 4 event is on private property provide:Owner's name Phone Physical Starting Foint of event Fey Physical Termination Point of event It the event is to take place on City Property, complete Sectijon 6. 07 Description of Event If the event involves sponsorship or participation of a charity, provide the following: Attach an additional sheet if ty s Name c u r necessary. ty s Address Charity's Phone # (it different from above) Has this event ever been held at another location? 13 Yes �+ No If Yes, please provide the following: Date(s) Location(s) Has the ApplicanVOrganiration ever had a liquor license or events permit denied, revoked or suspended? _ Yes LCI No If Yes, please explain: Will there be an admission charge: 11_Yes . No If Yes, how much? _ Will there be an amplified entertainment? _Yes ❑ No If Yes, t type? r �''n 4n Attach an additional sheet if Will there be live entertainment? necessary. If Yes, complete the following: Yes 0 No Attach an additional sheet if t re any novelty items sol o necessary. If Yes, please describe below: Item Vendor Selling Price(s) Tax ID M Attach an additional sheet if Willthere be any contracted concessionairesicaterers? . ❑ es ci No necessary. if Yes, please provide the following information: (Attach an additional sheet if necessary) IL Name of Concessionaire/Caterer ✓ �Address Phone Items sold Tax ID tl Town of Fountain Hills Special Event Application Page 2 of 10 I- r �S Si I IDI`� it i� 1 r i r r r ! r----J�`•- 1 r i -__ L_ L:___� J r r -------------- r ' l I `•r-------------------------- r i t r•---• I D i i i rl r � --------' ---------- r TI � ,i •, : l 1 is--rrr i Q7 ;O ' r ' r r r r r r r r 1 1 How dose are the nearest residences to the event. Attach an additional sheet if Will there be artists. Yes ❑ No necessary. If Yes, please provide following information: Name of Artist Address Phone Items sold Tax ID N What type or advertising1promotion will be done prior tot the event. es ❑ No Radio ❑ es ❑ No if Yes, list stations: TV ❑ Yes ❑ o If Yes, list stations: Newspaper Ads ❑ es ❑ o If Yes, Est newspapers: Press Releases ❑ es ❑ o If Yes, how many: Flyers/Posters ElYes ❑ No If Yes, where distributed and9attact-apy planned promotional materials. Anticipated y Attendance: Anticipated PeakAttendance: Attach an additional sheet if List describe number of vehicles and/ o equipment �ch will be involved in the event necessary. �- (_�� `.c ' r 6 i cZ L�{��, `1f' t�!-�..�'C��`�=-=-tl`=' Will there be animals involved? If yes, please explain. ❑ Yes `g(No Section 3 Will the Event include any of the following:' Yes ❑ No If Yes, be advised that event features may require an inspection Event Special � Features and/or special permit from the building, engineering, fire, and/or health departments. (Please complete those Tents or Canopies 0 Yes ❑ No applicable and include a Note: lfmore than f tent or canopy is being used, a site plan must be provided. If Yes, please provide the following information: Site plan. Number of Tents/Canopies Sizes) //''- Comoanv Name �L2 CJ /I1 % �i ../j"!�,(%{�_� Address p Contact /� t/ `� Phone Number K�� o w Open Flames or Cooking z Yes ❑ o if Yes, please provide the following information: Event features may Company Name:_��/LaCi��'TiC� require inspection Address and/or special permits from building, Contact Phone Number engineering, fire, and/or health departments Fireworks es o If Yes, please provide the following information: Company Name: Contact Phone Number Temporary Fencing/Structures ❑ es No If Yes, please provide the following information: �p Company Name: Address rnnracr Phone Number Town of Fountain Hills Special Event Application Page 3 of 10 The site of the event must be adequately served by utilities and sanitary facilities First Aid Locations N Yes o No if Yes, please provide the following information: Company Name: Phone Number O .� ! Port -a- o aste Control Yes ci No If Yes, please provide the following information: The site of the event roust be adequately served by utilities a�seriitaryfacilities. Company Address �/ 7 Phone Number !GY/ ' 11 / Company Name /' k 7 �� `rC- A ri.i— /. lG !lJ(/S�s- If) ") Phone Number / ✓ / — 9 // 6 Carnival/Amusement Rides ❑ es V No If Yes, p ease pro- e the following ► ormation: Company Name: Contact Phone Number Lighting/Spotlights; es o if Yes, contact the Community Development Department as a special permit is required. Provide the following information: Company Phone Number Provide a site plan clearly Signs/Banners ❑ es o depicting the location of all signage, directional and/or if Yes, contact the Community Development Department as a special permit is required promotional that will be used in conjunction with Provide the following information the event. Company Name: Si na a shall not be posted earlier than two weeks Address prior to the first day of the event and must be removed Contact Phone Number within 48 hours following the event conclusion. A, Inflatables 11 Yes i No If Yes, contact the Commun evelopment Department as a special permit is required. Provide the following information. Town of Fountain Hills Special Event Application Page 4 of 10 Other — Description ot any other acuvmes at the event. Section 4 v*"w Streets/Traffic Complete those areas, which are applicable, and include on a site plan showing all Will the event require closure or use of any of the following (Provide a parking plan adequate to accommodate anticipated attendees): City Streets � Yes ❑ No If Yes, provide the following DollM Times : I -/ D / requests. Cc ,0 Sidewalks ❑ es 10 No If Yes, provide the o owing: Sidewalk From/To Sidewalk Date(s) Time(sl City Alleys Yes o If Yes, provide the following: Alley From/To Alley Date(s) Time(s) Street From/To Street Parking on the property Public Parking Lots ❑ es ❑ o If Yes, provide the following: must be adequate to (If parking is to be on private property, written permission of the property owner must be included with the application.) serve any existing Parking Lot Date(s) Time(s) permanent uses as well / as the special event use. /— -,F �/ l 20 ff/ Section 5 Use of Town Facilities Will any Town Facilities be used? ❑ Yes ❑ No Complete those areas, which are applicable, If Yes, provide the location(s). and include on a site plan showing all requests. If additional locations are requested, please attach a site plan showing additional locations and services needed. Will any Town Electric or Water hookups be used? % Yes ❑ No If Yes, provide the location 15 Water Location Service Needed Responsible Person at the Fvent Responsible erson s Horne Address Home Phone Responsible non s Business Address Business Phone Pager (if applicable) Cell Phone # ( it applicable) Message # (if applicable) Town of Fountain Hills Special Event Application Page 5 of 10 MCO Custom PROPERTIES August 31, 2001 Ms. Sharon Morgan Fountain Hills Chamber of Commerce P.O. Box 17958 Fountain Hills, AZ 85269 Dear Sharon: This is to confirm that MCO Properties will allow parking on the approximate 37 acres of its unpaved land in Plat 208, specifically Blocks 1, 2, 7 and 8, Plat 208, for the upcoming Fountain Hills Arts & Crafts Festival, November 9, 10, & 11, 2001. You will be required to provide proof of liability insurance naming MCO Properties as the insured party. We will provide you with coverage details within a day or so. Sincerely, /1 , Hank Lickman Vice President HL:msp 16930 E. Palisades Blvd. ♦ Fountain Hills, AZ 85268 ♦ 480-837-9660 Fax: 480-837-1677 ♦ www.mcoproperties.com 09 .......... .......... . . . . . . . . . ... . . . . . . •.•..r� . . . . . . . . . . . . . . . . ........... E Section 6 Event Security (Must be completed) Will the event be using private security? Yes n No Security If Yes, please provide the following: Contact Person Phone (if different than above) Number of personnel contracted or: Scheduled ours personnel will at the event: Will the event be requesting the services o ountain Hills Marshalspartment. es ❑ No If Yes, please provide the following: n Town of Fountain Hills Marshals Department Contact Person one &--- Number of personnel contractedor: Scheduled ours personnel will at the event: In schedule Deputy Marshals, please call Officers must be scheduled a nunimumof three weeks prior to the event. 'After reviewing the event application, the Town may require the use of deputies for the event. If deputies are required, permittee must provide above information as an amendment to the application before an event permit will be issued. Section 7 Emergency Medical Will the event request Rural Metro's EMTs or paramedics?, Yes ❑ No If Yes, please provide the following: Services (Please complete items, which are applicable.){ Number of personnel contracted for: To schedule EMTs or paramedics, please call 480-837-9820. EMTs or paramedics must be scheduled a minimum of three weeks prior to the event. "After reviewing the event application, the Town may require the use of EMTs or paramedics for the event. If emergency medical services are required, permittee must provide above information as an amendment to the application before an event permit will be issued. Promoter may be required to provide a tent, cots, ice and water. Section 8 Alcohol Will there be alcohol at the event? Yes ❑ No If Yes, please provide the following: (Please complete items, which are applicable.) Type(s) of alcohol: Will the alcohol be given away? ❑ Yes ❑ No Will event attendees be permitted to bring their own alcohol? ❑ Yes o s alcohol included in the admission price to the event. ❑ Yes ❑ No This applies to charitable, religious, fraternal or political groups only. If you answered es to any of the above, a liquor license is required. Whichtype of license will used for the event. Extension of Prerruse (attach copy of State of Arizona Application) Special vent Uquor License (attach copy of StaE—oFT-rzona pp cation) If applying for a Special hvent quor License, the following must be provided: Chanty's or ganization s Name 501(c)J Number letter from the ch, ty or organization agreeing to participate as the agent for the special event liquor license is required and must accompany the original event application. Name of Contact at Charity or Organl7ation Phone On -Sue Agent Responsible for Uquor s the event within of a church or school propertyline? ❑ Yes ❑ No What controls will used to keep attendees under the age of 21 from o taimng alcohol at the event. site plan showing locations ot alcohol service areas, type and height of fencing, and security check areas must be provided and conespo to the description of the controls above. Describe how attendees over the age of 21 will be identified. Will more than of the gross revenues denved brom the event be denvedfrom alcohol saes. ❑ Yes p No Section 9 Parade Information (Please complete items, which are applicable.) Assembly Area Time Number of Units Description of the units (motorized, animals, floats, and sound amplification?) Attach a proposed route and indicate assembly and disassembly areas. Town of Fountain Hills Special Event Application Page 7 of 10 Section 10 A Insurance Requirements Section 11 Fees Note: A certificate of insurance naming the Town of Fountain Hills as an additional insured MUST BE ON FILE in the Town Clerk's office at least 10 days prior to the actual event. Insurance is to be in limits of not less than $1 million combined single limit personal injury and property damage covering owned and non - owned auto liability, premise liability and comprehensive general including product liability where indicated. If liquor is served, an additional $2 million liquor liability policy is required naming the Town as additional insured. A separate Certificate of Insurance for $1 million is required from all carnival and amusement companies. Copies of all certificates of insurance required must be attached and must show the name of the event and dates of the coverage prior to the issuance of the event permit. For more information on insurance requirements, please contact Mr. Wally Hudson, the Risk Manager at 480-837- 2003. All companies must be licensed, or authorized to do business in Arizona. A non-refundable application fee of five hundred dollars ($500) shall be submitted with each special event application. Applications received without the application fee will not be accepted. A commercial event sharing sponsorship with a charitable nonprofit organization shall not be exempt from the $500 application fee. Once a major event application is approved by the Town Council , the applicant shall submit to the Town Clerk's office an amount of money equal to the estimate of all non -permit fees. Special event applications submitted by a charitable nonprofit organization as described in Section 8-3-2.B shall pay an application fee of one hundred dollar ($100). Local charitable nonprofit organizations are exempt from non -permit fees except cleaning/damage deposits and rental fees where applicable. The Town reserves the right to require charitable nonprofit organizations to obtain services such as law enforcement, security, emergency medical, traffic engineering, etc. to insure that public safety standards are met. This exemptions does not apply to commercial events sharing sponsorship with charitable non-profit organizations. • Application fees must be submitted with the application. Applications received without the appropriate fees will not be accepted. • The deposit shall be paid not more than thirty (30) days after Town Council approval of the major events calendar. If the deposit is not received within the specified time, the event will be removed from the major events calendar and the event will be cancelled. • The Town of Fountain Hills may retain all or a portion of the deposit for failure to comply with the terms and conditions of the permit or the ordinances of the Town. The event will be invoiced for all non -permit fees or issued a refund after the Town expenditure review. ------------------------------------------------------------------------------------------------------------ A cleaning/damage deposit may be required to insure that the area used by the applicant is left clean and the landscaping is left undamaged. The field Services Superintendent or his designee will determine whether a deposit is required and if the area has sufficiently been cleaned after the event. If the area is cleaned satisfactorily and no damage occurs, the deposit will be returned. Town of Fountain Hills Special Event Application Page 8 of 10 Special Event Application Fee r... $500 Or Charitable/Non- profit Application Fee $100 FEE SUBMITTED WITH APPLICATION $ L v — For use by Staff Make checks payable to the Town of Fountain Hills PERMIT FEE: $ LAW ENFORCEMENT FEE: $ TRAFFIC ENGINEERING FEE: $ FIELD SERVICE FEE: $ CLEANING/DAMAGE DEPOSIT: $ FIRE SERVICE FEE: $ BUILDING SAFETY FEE: $ ENGINEERING FEE $ OTHER FEE: $ DEPOSIT TOTAL $ Town of Fountain Hills Special Event Application Page 9 of 10 Section 12 Certification (Must be completed) I hereby certify that the statements made in this application are true and complete to the best of my knowledge, and that I am authorized to execute the application. Intentional omissions or falsification of information is sufficient grounds for denial of the application and subsequent revocation of the permit. I understand that all transactions in the course of the event are subject to any applicable city, county, and/or state sales tax. All event participants shall comply with sales tax regulations. I agree to indemnify the Town of Fountain Hills and its respective officers, agents, and employees from any and all losses, claims, liabilities, damages, costs, and expenses, including reasonable attorney's fees and court costs, resulting from the conduct of the applicant, sponsor or promoter, their employees or agents, with regard to the event applied for. t--1 11 - 11-r ,e Section 13 Fees Receipt Application Fee Received —y 1 Check# 1 5�-� `-� Date Received: —)"0 —y FOR USE BY STAFF ONLY Estimate of Event Costs Collected: Check# Date Received: CStan 'patm Town of Fountain Hills Special Event Application Page 10 of 10 k V), CEI CU cn N Ir a < J Tq O N N O' O ■ * x * it * C * * * d� Z" * * OD* C Z 0 1-4 iF = N W Z Z-� O Q ar YZ Z� Co.,0 it * * * * * * * w * * U * oc w * LL N O � co z 00 Q O = Z m Z UOQ u, °e) ? c U) o o O C, x O S OLL w ov XO H E a o z w a " M U- �w �' c O a0 Ot83-£i't-OCN3-t dG$ a Om llfl_Nl OOOZ - 086t I 1 ti O O O .a ti ti .a 1 ti ru Ln O v CU = N - U') r-i w U IX �l � x Cz O E- W Q O = O "z �3 J Z LLJ z O LL 0 09/26/2001 WED 22:26 FAX 10001/001 ACORD CERTIFICATE OF LIABILITY INSURANCE o.1m H(� DATE(MMIDDIM UNT-1 09/24/01 Low 6 Johnson, Inc. PMB 618 10645 N. Tatum Blvd, Suite 200 2hoenix AZ 85028-3053 Phone:480-948-7638 Fax:480-948-1707 INSURED Fountain Hills Chamber of Commerce P.O. Box 17598 Fountain Hills AZ 85269 COVERAGES ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURERA: Nonprofits Insurance Assoc INSURER B: Scottsdale Insurance Company _Q.t INSURER C. r INSURER D: INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCIMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAMS_ INS LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE M Y RA ON DATE LIMITS GENERAL LIABILITY EACH OCCURRENCE $1 OOO 0OO A X COMMERCIAL GENERAL LIABILITY NIA1806589 07/31/01 07/31/02 FIRE DAMAGE (Any onerre) $100 000 CLAIMS MADE L^ OCCUR MED EXP (Any one pereon) $Exclu_ded PERSONAL BADVINJURY $1 000 00O GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS -COMP/OP AGO $2 000 , OOO POLICY PRO LOC JECT AUTOMOBILE LIABILITY i COMBINED SINGLE LIMIT ANY AUTO (Ea DOCKIent) $ BODILY INJURY (Per Per—) : ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Par accidert) i -- HIRED AUTOS NON-0WNEO AUTOS PROPERTY DAMAGE (Per accident) s GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC AUTO ONLY: AGO IS ANY AUTO I $ EXCESS LIABILITY EACH OCCURRENCE i OCCUR Lam' CLAIMS MADE AGGREGATE Is S _ DEDUCTIBLER S RETENTION S WORKERS COMPENSATION AND TORY LIMITS!. ER E.L. EACH ACCIDENT $ EMPLOYERS LIABILITY E.L. DISEASE - EA EMPLOYEE S F-L DISEASE - POLICY LIMB I S OTHER B Liquor Liability CL10021283 10/01/01 10/01/02 Liq Liab 1 Mill OC 2 Mil agg DESCRIPTION OF OPERATIONSILOCATIONSIVEHK:LE.SIEXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS Certificate holder is named as an additional insured as ra"ets the following event: FOUNTAIN FESTIVAL OF ARTS 6 CRAFTS-NOVEMBER 9,10,11, 2001 This form is subject to the policy terms and conditions. CERTIFICATE HOLDER I N I ADDITIONAL INSURED; INSURER LE7TER: _ (;AN[;L:L.LA I IUN TWNOFT2 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRA DATE THEREOF. THE ISSUING INSURER WILL ENDEAVOR TO MAIL 3_ DAYS WRI7T The Town of Fountain Hills NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SH, Cassia Hansen IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS Of P.O. Box 17958 Fountain Hills AZ 85269 AUTHORIZED REPRESENTATIVE I Jamie S. Low CPCU CIC 2" (7197) VACORD CORPORATION 19, Marshals Department Memo To: Cassie Hansen From: Steve Gendler 41 Date: 9/28/2001 Re: Special Event Liquor Permit — Chamber of Commerce The purpose of this memorandum is to endorse the attached special event liquor permit submitted on behalf of the Chamber of Commerce by Frank Ferrara, Executive Director. It is my understanding that this will be considered by the Council at their meeting on October 4th. Background: The liquor permit would be used in conjunction with the Fall Festival, scheduled for Friday May 4'h-Sunday May 6th, approved by the Council at their meeting on February 1st. The special event liquor license is permitted for non-profit organizations as an exception to the Arizona Revised Statutes, Title 4. The Chamber of Commerce is a tax- exempt organization holding IRS number 86-0336429. Investigation: According to the state liquor department, this event will fall under the provisions of R19-1-244 in which qualifying organizations are allowed a total of 10 days per year for special event permits. According to our records, this application represents only six of the ten days allowed in 2001. (The Chamber used three days previously for the jazz Festival in May). Since the liquor license will be used in conjunction with a larger event (the Fall Festival), two important provisions apply. First, 25% of the gross reve.iues from any alcohol sales must go to the non-profit organization; and, second, the alcohol must be purchased from a qualified off -premise source rather than a wholesaler. The requirement that the alcohol be purchased from a retailer is outlined in R19-1-250(a) and specifies that the source have a class 6,7,9,or 10 license such as Price Club, Bashas or Safeway. Findings: In reviewing overall plans for the Fall Festival, where the liquor will be available in a "beer garden" setting, the Marshals Department is satisfied that there is adequate control and provisions to prevent minors from having access to intoxicating beverages. The Chamber will have the area fenced, limited access, and a system in place to control alcohol sales using officers from the Marshals Department. Recommendation: Based on the Chamber meeting all legal requirements for non profit, charitable and exempt organizations; their awareness that alcohol must be purchased through a licensed retailer; and provisions in place to restrict access of alcohol by minors, I recommend approval by the Council at their October 4ch meeting. ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL 800 W Washington 5th Floor 400-W Congress #150 Phoenix AZ 85007-2934 Tucson AZ 85701-1352 (602) 542-5141 (520) 628-6595 APPLICATION FOR SPECIAL EVENT LICENSE Fee = $25.00 per day, for 1-10 day events only A service fee of $25.00 will be charged for all dishonored checks (A R S 44-6852) T 1 n1D 0Ut-U1VM1V 1 MUM BE t ULL Y COMPLETED OR IT WILL BE RETURNED. **APPLICATION MUST BE APPROVED BY LOCAL GOVERNMENT DEPT USE ONLY LIC# 1. Name of Organization: 'Q 1 A) /4 4_5 Cs� 2. Non-Profit/I.R.S. Tax Exempt Number: U (� L,19 lam ; 3. Tne organization is a: (check one box only) ❑ Charitable ❑ Fraternal (must have regular membership and in existence for over 5 years) 4 Civic ❑ Political Party, Ballot Measure, or Campaign Committee ❑ Religious 4. What is the purpose of this event? �i lr �,�� 5. Location of the event: /41/FA14 %lYTi✓ S ��UTi� �j S /jJ x'!C'/�f!' Address of physical IdAtion (Not P.O. Box) City County Zip _pplicant must be a member of the qualifying organization and authorized by an Officer, Director or 6. Applicantl �.(.�'�/i�%iC� s Last First / �" Middle Date of Birth 7. Applicant's Mailing Address: B� iC / ��� l5 /Y TN/ #14,4 Street p� /J City) Stat Zip t� 8. Phone Numbers: (/ (X/1�/ !X �✓ 0 �/ /��-�p�/�� Site Owner # Applicant's Business # Applicant's Home # 9. Date(s) & Hours of Event: (Remember: you cannot sell alcohol before 10:00 a m. on Sunday) Day l: Day 2: Day 3: Day 4: Day 5: Day 6: Day 7: Day 8: Day 9: Day 10: Uc 0106 05/1999 D e Day of Week 4 0 jj1,QX,01- A/h/) 0 / � Gc .Dft- Hours from A.M./P.M To A.M./P.M. *Disabled inividuals requiring special accommodations, please call the Department. 10. Has the applicant been convicted of a felony in the past five years, or had a liquor license revoked? ❑ YES 9�40 (attach explanation if yes) 11. This organization has been issued a special event license for days this year, including this event (not to exceed 10 days per year). 12. Is the organization using the services of a promoter or other person to manage the event? ❑ YES 9 NO If yes, attach a copy of the agreement. 13. List all people and organizations who will receive the proceeds. Account for 100% of the proceeds. THE ORGANIZATION APPLYING MIDST RECEIVE 25 % of the gross revenues of Alcoholic Beverage Sales. Name (Attach additional sheet if necessary) A ridn-cc g�z/'0"� Percenta e /W d 14. Knowledge of Arizona State Liquor Laws Title 4 is important to prevent liquor law violations. If you have any questions regarding the law or this application, please contact the Arizona State Department of Liquor Licenses and Control for assistance. NOTE: ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY. "NO ALCOHOLIC BEVERAGES SHALL LEAVE SPECIAL EVENT PREMISES." 15. What security and control measures will you take to prevent violations of state liquor laws at this event? (List type and number of security/police perso el and type of fencing r control barriers if applicable) ' '� rllj liceFencing #Po # Security personnel ❑ Barriers 16. Is there an existing liquor license at the location where the special event is being held? If yes, does the existing business agree to suspend their liquor license during the time period, and in the area in which the special event license will be in use? (ATTACH COPY OF AGREEMENT) Name of Business ❑ YES 0140 ❑ YES ❑ NO Phone Number 17. Your licensed premises is that area in which you are authorized to sell, dispense, or serve spirituous liquors under the provisions of your license. The following page it to be used to prepare a diagram of your special event licensed premises. Please show dimensions, serving areas, fencing, barricades or other control measures and security positions. SPECIAL EVENT LICENSED PREMISES DIAGRAM (This diagram must be completed with this applications _ special Event Diagram: (Show dimensions, serving areas, and label type of enclosure and security positions) NOTE: Show nearest cross streets, highway, or road if location doesn't have an address. PALISADES U NT -------------- -BOULEVARD--------------1 -- -------------------------------.� f- 1 --- ------- l - -J l- _-__. II �- t-- , �5, 1 1--------- - 1 ---_-- =- __-__==___,1------- i ] , t f----'+ f -------- f»_-»------------ --- - - --- (_____ THE_ FOUNTAINS._ %wore cena , J i THIS SECTION TO BE COMPLETED ONLY BY AN OFFICER. DIRECTOR OR CHAIRPERSON OF THE ORGANIZATION NAMED IN QUESTION #1 18. I, 13 ✓,7r L a declare that f am an Officer/Director/Chairperson appointing the (Print full name) applicant listed in Question 6, to apply on behalf of the foregoing organization for a Special Event Liquor License. X // ���.�%l ��� rl r*"s is OFFICI:GRIGGS (Tide/Position) (Date) (Phone #) SUSAN State of County oft.Notary Public -zonaMARICOPTY The foregoing in ent was aclntowledged before me this My comm. expi2005 / Day of Month M Year My Commission expires on: � (Date) (Signature of N6TARY ukic) THIS SECTION TO BE COMPLETED ONLY BY THE APPLICANT NAMED IN QUESTION 46 19. declare that I am the APPLICANT filing this application as i, (Print full name) a41hist d in Question 6. I have read the application and the contents and all statements are true, correct and cte. / State of L County of X OFFICIAL SEAL The forego g instrument was acknowledged before me this SUSAN (Signature) IGGS (Si a Not Public - State of Arizona `� MARICOPA COUNTY day of My comm. expires Jan. 28, 2005 Day of Month Month Year My commission expires on: (Date) (Signature of OTAR P LIC) You must obtain local government approval. Citv or County MUST recommend event & complete item #20. The local city or countyjurisdiction may require additional applications to be completed and additional licensing fees before approval may be granted. LOCAL GOVERNING BODY APPROVAL SECTION 20. I; ,J h e (Government OfficiAj behalf of ►^ �u n (City, Town or County) Department Comment Section: (Employee) this special event application on /o-4-01 (Date) FOR DLLC DEPARTMENT USE ONLY ❑ APPROVED ❑ DISAPPROVED BY: (Date) (Title) (Date) Memo To: Cassie Hansen From: Steve Gendler Date: 9/13/2001 Re: Special Event Request — Thanksgiving Day Parade The purpose of this memorandum is to endorse the attached special event request from the Chamber of Commerce for the Thanksgiving Day Parade. I have had an opportunity to review the request with Peggy Affolter, event coordinator for the Chamber of Commerce, and we have agreed on a traffic plan which should minimize inconvenience to local residents. This plan will require the following: 1. Closure of Saguaro Blvd. between El Lago and Palisades. 2. Closure of Panorama Saguaro to El Lago, except for local residents and parade participants. 3. Closure of Palisades at LaMontana. 4. Partial closure of LaMontana at Parkview and Palisades with barricades placed at the entrance to the Basha's parking lot. We anticipate the closures to begin at 6 A.M. in conjunction with a possible Parks & Recreation Department "Annual Turkey Trot" and remain in effect until the parade has concluded. The parade route has been extended along LaMontana and our traffic plan accommodates parents picking up children who participate in the parade. This event reflects well on the community and has become a Fountain Hills tradition. I recommend approval by the Council. Town of Fountain Hills Special Event-iUV11C� Office of the Town Clerk, Special Event Coordinator p P.O. Box 17958, 16836 E. Palisades Permit Application Fountain Hills, AZ 85268 Phone: 480-837-2003 Fax: 480-837-3145 Date of Application: - D Permit Application #: 6 E P -ADO) - b 3 Please complete the following information and return to the attention of the Office of the Town Clerk - Special Event or fax the application to 480-837-3145. The appropriate application fee must accompany the application to be processed. (For fee schedule, please see Section 11.) Attach an area site plan of the event showing locations of all that are applicable: stages, street closure requests, sidewalk or right-of-way closure requests, starting or terminating points, liquor locations, security positions, port -a johns, tents, etc. Major Event applications must be submitted to the Town Clerk's office no later than (90) ninety days prior to the event in order to be considered for scheduling on the special event calendar (January 1 through December 31). Applications will not be accepted less than (90) ninety days prior to the event. Incomplete applications and applications not accompanied with the appropriate fees, will not be processed. Minor Event applications must be submitted to the Town Clerk's office no later than (30) thirty days prior to the event. Applications will not be accepted less than (30) thirty days prior to the event. Incomplete applications and applications not accompanied with the appropriate fees, will not be processed. NOTE. Holiday Sales (related to a state or nationally recognized holiday or seasonal event) must be set up and conducted in one location and obtain a Use Permit through the Community Development/Planning and Zoning Department. Charitable Nonprofit Fund -Raising events are limited to four (4) events per year per organization. There must be a minimum of twenty- five (25) days between the last day of one major event and the first day of another major event. Two or more separate events may not occupy the same location on the same calendar day. Section 1.� Application arnC ° pp (�4 rust, middle) Information (Must be completed) Section 2 Application Information (Must be completed) Any changes shall be submitted to the Clerk's office prior to the end of the I" day of the event. �1J7��y On -Sue venManager's Address Fhone (work) °e � event is on private property provide: Owner's name Phone C'. Sponsor s or the Event L` IL ponsor s address ponsor s Phone If the event involves sponsorship or participation of a charity, provide the following: Attach an additional sheet if Charity's Name c Number necessary. Attach an additional sheet if necessary. Charity s Address Charity's Phone # (if different from above) Has this event ever been held at another location? Yes 0 No If Yes, please provide the following: Dates Location(s) Has the Applicant/Organization ever had a liquor license or events permit denied, revoked or suspended? _ Yes NO If Yes, please explain: Will there be an admission charge: -EI_Yes No If Yes, how much? Will there be an amplified entertainment? ;96es 13 No If Yes, what type? k �,IT � Will there be live entertainment? 11 Yes 10 If Yes, complete the following: Group Performance Location Scheduled Time Tax ID # Attach an additional sheet if Will there be any novelty items sold? ❑ Yes necessary. If Yes, please describe below: Item Vendor Selling Price(s) Tax ID # Attach an additional sheet if Will there be any contracted concessionaires/caterers? ? o Yes o No necessary. If Yes, please provide the following information: (Attach an additional sheet if necessary) Name of Concessionaire/Caterer Address Phone Items sold Tax ID # Town of Fountain Hills Special Event Application Page 2 of 10 How close are the nearest residences to the event. Attach an additional sheet if Will there be artists. ❑ es o No necessary. If Yes, please provide the following information: Name of Artist Address Phone Items sold Tax ID N What type -of advertising/promotion one prior tot the event. N es ❑ o PU a o es ❑ o It Yes, fist stations: es Ei No If Yes, list stations: Newspaper Ads ❑ es ❑ o It Yes, list newspapers: Press Releases ❑ es Ei No It Yes, how many: Flyers/Posters Yes ❑ No If Yes, where distributed and attach any planned promotional materials. Anticipated y Attendance: — — — — — — — — -- Wnticipated PeakAttendance: Attach an additional sheet if List and describe the number of yehicI s and/ equipment which will be involved in the event _ necessary. Will there be animals involved? If yes, please explain. b Yes p No Section 3 Event Special Will the Event include any of the following: Yes M No If Yes, be advised that event features may require an inspection Features and/or special permit from the building, engineering, fire, and/or health departments. (Please complete those Tents or Canopies Yes D No applicable and include a Note: lfmore than 1 tent or canopy is being used, a site plan must be provided. If Yes, please provide the following information: site plan. Number of Tents/Canopies Size(s) Company Name Contact Phone Number Open Flames or Cooking M Yes o If Yes, please provide the o owing t ormation Event features may Company Name: require Inspection Address and/or special permits from building, Contact Phone Number engineering, fire, and/or health departments Fireworks ❑ Yes ci No If Yes, please provide the following information: Company Name: Phone Temporary Fencing/Structures ❑ Yes No If Yes, please provide the following information: Company Name: Contact Phone Town of Fountain Hills Special Event Application Page 3 of 10 R The site of the event must be adequately served by utilities and sanitary facilities Provide a site plan clearly depicting the location of all signage, directional and/or promotional that will be used in conjunction with the event. Si¢nage shall not be posted earlier than two weeks prior to the first day of the event and must be removed within 48 hours following the event conclusion. First Aid Locations es P9 No if Yes. please provide the following information: Company Name: Address Contact Phone Number Port -a- o aste Control Yes m No If Yes, please provide the following information: The site of the event must beadequatelyserved byygutilities yand sanitary fac�. Company Name �r�i" �� 77 Address -& t'' s /9 Contac Phone Number Electrical rvt aerators es No ir Yes, please provide the following information: Company Name Address Phone —Ciir—niv—aMmusement Rides o Yes or No If Yes, please provide the following information: Company Name: Address Phone tg tin pot g is es o if Yes, contact the Community Development Department as a special permit is required. Provide the following information: Company Name: Signs/Banners ci Yes o No if Yes, contact the Community Development Department as a special permit is required. Provide the following information Company Inflatables ❑ es Ng No If Yes, contact the Communi& Development Department as a special permit is required. Provide the following information. Phone Number Phone Number Town of Fountain Hills Special Event Application Page 4 of 10 V38V ONIOVIS SNOOVM / S3S8oH a a, � _ ,s;�:>�•'(,j `'K -__fir - - �' ___-__-- SZco Q Wa�oo Z Y ► := := Uyo 1i1� C9 w 5 IN LL fa z 11 Q \� \� sc a rLLI r ply �uj�a O� w i9Aoto !--At Jai, ` .` o�, o 06 ui lu a� 1"y' oO r 2 w IX, m £ Vd ------------------ cjuvA -inos Z Vd - --------_ -- 0flim L Vd 1;id —---------1.. L----_--- F - --- t l I IW 00 q LLJ a Co ��Q i la 1; Isyo ! 1 1 , 1 I I r 1 +{Q-I �zz p 1 I I I-zz i ; 1 m v }~- I !-._.f f. 'WI1 > ' r I�ti �<t- ar a W i i ►-ate i(0[I : C m 1` ! 11 ( I! I I 1 l > 1 Ipp 11 000 I 1 1 Ir ,- . dl y w1 1 , 1 1 , i1�1 1 1 I ILL 1 z z IW 000 z z Q 1� 1W' �� j w i �_ I, 11WI [ . l> 1 )_—_i �- J i J I 1 W I I I I I� IZ i�I 1'-- 11 c c 3 D O m co W 0 Q .J Q n. --UJ CO ow Q= W-co ¢z aLL I CD 0 f z z 0`1U' �Q 1- Q aco �u> coo zz ui Uy10 D d N a E O U C 0 m m c, d tr c9 ai V � T N C � t in c_ _ E O Y U D m .. a C U O O m a w c .0 m Other — Description of any other activities at the event. 01 r� L Section 4 Streets/Traffic Complete those areas, which are applicable, and include on a site plan showing all requests. Parking on the property must be adequate to serve any existing permanent uses as well as the special event use. Will the event require closure or use of any of the following (Provide a parking plan adequate to accommodate anticipated attendees): City Streets 90 Yes No If Yes, provide the following Street From/To tteet to ss U �� ib AP t , Z1 A-A)AIPA1tl-Tv srr-%krrr� Sidewalk From/To Sidewalk City Alleys es i o If Yes, provide the following: Alley From/ro Alley Date(s) Time(s) Date(s) Time(s) Public Parking Lots 11 Yes ❑ o If Yes, provide the following: (If parking is to be on private property, written permission of the property owner must be included with the application.) Parking Lot own ng t-o -ways ❑ es o If Yes, provide the 15E—tjom Date(s) Time(s) Section 5 Use of Town Facilities Will any Town Facilities be used? ❑ Yes ❑ No Complete those areas, which are applicable, If Yes, provide the location(s). and include on a site plan showing all requests. Facility Person Contacted Phone Will any Town Electric or Water hookups be used? ❑ Yes Ei No If Yes, provide the location If additional locations Electric Location Service Needed (in amps) are requested, please ectncLocation Service Needed (in amps) attach a site plan showing additional Water Location ServiceNeeded locations and services needed. Water Location Service Needed Responsible Person at the Event Responsible erson s Horne Address Home Phone Responsible erson s Business Address Business Phone Pager (if applicable) Cell Phone # ( if applicable) Message k (if app tca e) Town of Fountain Hills Special Event Application Page 5 of 10 Section 6 Event Security Will the event be using private security? ❑ Yes No If Yes please provide the following: (Must be completed) Security Company: Address: Phone Contact Person Phone (if different than above) r o personne contracts or: Scheduled urs personnel will at the event: Will e event requesting OF services of the FountainMarshals Department . ❑ es ❑ No If Yes, please provide the following: &41j- ) Town of Fountain Hills Marshals Department Contact Person Phone Number of personnel contracts or: Scheduled ours personnel will at the event: o schedule Deputy Marshals, please call tcersmust scheduled a minimum of three weeks prior to the event. 'After reviewing the event application, the Town may require the use of deputies for the event. If deputies are required, permittee must provide above information as an amendment to the application before an event permit will be issued. Section 7 Emergency Medical will the event request Rural Metro's EMTs or paramedics? ❑ Yes No If Yes, please provide the following: Services (Please complete items, which are applicable.) Rural Metro Contact Person Phone Number of personnel contracted for: To schedule EMTs or paramedics, please call 480-837-9820. EMTs or paramedics must be scheduled a minimum of three weeks prior to the event. 'After reviewing the event application, the Town may require the use of EMTs or paramedics for the event. If emergency medical services are required permittee must provide above information as an amendment to the application before an event permit will be issued. Promoter may be required to provide a tent, cots, ice and water. Section S Alcohol will there be alcohol at the event? ❑ Yes V&O If Yes, please provide the following: (Please complete items, which are applicable.) Type(s) of alcohol: Will e alcohol be sold? c Yes ❑ No Will the alcohol be given away? ❑ Yes ❑ No Will event attendees be permitted to bring their own alcohol? ❑ Yes Cl No s alcohol included in the admission price to the event. p Yes ❑ No This applies to charitable, religious, fraternal or political groups only. If you answered Yes to any of the above, a liquor license is required. Whichtype of license wt use or the event. Extension of Premise (attach copy of State of Arizona Application) Special vent Liquor License (attach copy of State ot Arizona App cation) 04 It applying for a Special Event Uquor cease, the following must be provi e : Charity s or gani ation s Name 501 (c)3 N umber letter from the chanty or organization agreeing to participate as the agent or the special event liquor license is required and must accompany the original event application. ame of Contact at Chanty or Urgani7ation Fhone On -Site Agent Responsible for Liquor s the event within of a church or school property me. ❑ Yes ❑ o What controls will used to keep attendees under the age of 21 from o tauung alcohol at the event. site plan showing locations of alcohol service areas, type an i t of fencing, and security check areas must be provided and correspo to the description of the controls above. Describe how attendees over the age of 21 will be identified. Will more than of the gross revenues derived brom the event toe derivedfrom aTcohol saes . ❑ es ❑ So Section 9 Parade Information (Please complete items, Assembly Area which are applicable.) isas�bsembTv�Ai Number of Units Description of the units (motorized, animals, floats, and sound amplification?) Attach a proposed route and indicate assembly and disassembly areas. Time Town of Fountain Hills Special Event Application Page 7 of 10 Section 10 Insurance A certificate of insurance naming the Town of Fountain Hills as an additional insured MUST BE ON FILE Requirements in the Town Clerk's office at least 10 days prior to the actual event. Insurance is to be in limits of not less than $1 million combined single limit personal injury and property damage covering owned and non - owned auto liability, premise liability and comprehensive general including product liability where indicated. If liquor is served, an additional $2 million liquor liability policy is required naming the Town as additional insured. A separate Certificate of Insurance for $1 million is required from all carnival and amusement companies. Copies of all certificates of insurance required must be attached and must show the name of the event and dates of the coverage prior to the issuance of the event permit. For more information on insurance requirements, please contact Mr. Wally Hudson, the Risk Manager at 480-837- 2003. All companies must be licensed, or authorized to do business in Arizona. Section 11 Fees A non-refundable application fee of five hundred dollars ($500) shall be submitted with each special event application. Applications received without the application fee will not be accepted. A commercial event sharing sponsorship with a charitable nonprofit organization shall not be exempt from the $500 application fee. Once a major event application is approved by the Town Council , the applicant shall submit to the Town Clerk's office an amount of money equal to the estimate of all non -permit fees. Note: Special event applications submitted by a charitable nonprofit organization as described in Section 8-3-2.11 shall pay an application fee of one hundred dollar ($100). Local charitable nonprofit organizations are exempt from non -permit fees except cleaning/damage deposits and rental fees where applicable. The Town reserves the right to require charitable nonprofit organizations to obtain services such as law enforcement, security, emergency medical, traffic engineering, etc. to insure that public safety standards are met. This exemptions does not apply to commercial events sharing sponsorship with charitable non-profit organizations. • Application fees must be submitted with the application. Applications received without the appropriate fees will not be accepted. • The deposit shall be paid not more than thirty (30) days after Town Council approval of the major events calendar. If the deposit is not received within the specified time, the event will be removed from the major events calendar and the event will be cancelled. • The Town of Fountain Hills may retain all or a portion of the deposit for failure to comply with the terms and conditions of the permit or the ordinances of the Town. The event will be invoiced for all non -permit fees or issued a refund after the Town expenditure review. ----------------------------------------------------------------------------------------------------------- A cleaning/damage deposit may be required to insure that the area used by the applicant is left clean and the landscaping is left undamaged. The field Services Superintendent or his designee will determine whether a deposit is required and if the area has sufficiently been cleaned after the event. If the area is cleaned satisfactorily and no damage occurs, the deposit will be returned. Town of Fountain Hills Special Event Application Page 8 of 10 Special Event Application Fee $500 Or Charitable/Non- profit Application Fee $100 FEE SUBMITTED WITH APPLICATION $ e For use by Staff Make checks payable to the Town of Fountain Hills PERMIT FEE: LAW ENFORCEMENT FEE: TRAFFIC ENGINEERING FEE: FIELD SERVICE FEE: 4 CLEANING/DAMAGE DEPOSIT: FIRE SERVICE FEE: BUILDING SAFETY FEE: ENGINEERING FEE OTHER FEE: DEPOSIT TOTAL $ $ $ Town of Fountain Hills Special Event Application Page 9 of 10 Section 12 Certification (Must be completed) Section 13 Fees Receipt FOR USE BY STAFF ONLY I hereby certify that the statements made in this application are true and complete to the best of my knowledge, and that I am authorized to execute the application. Intentional omissions or falsification of information is sufficient grounds for denial of the application and subsequent revocation of the permit. I understand that all transactions in the course of the event are subject to any applicable city, county, and/or state sales tax. All event participants shall comply with sales tax regulations. I agree to indemnify the Town of Fountain Hills and its respective officers, agents, and employees from any and all losses, claims, liabilities, damages, costs, and expenses, including reasonable attorney's fees and court costs, resulting from the conduct of the applicant, sponsor or promoter, their employees or agents, with regard to the event i u OnU Application Fee Received � —)-G - 0 1 Check# Estimate of Event Costs Collected: �, J , IOVK560M Date Received: 7 —"-JU Check # Date Received: Stan ipatm Town of Fountain Hills Special Event Application Page 10 of 10 LO CV Cl) (U a LO J 0 *i N O # N O t O ,* h aCD ZOD QOD O � N N _J S Z Z 0< YZ Q = m. w v w g O LA. N O co w° m�:Eli xJ a °_ 2 VOQ N°•z J D J 0 LL Q F- O # ru # # # # # # # # # # # # # # # # # # # # # # # # # 00 00 o # � w O # # O vi wO°d 0 o�x z=z F- Gra F--' 0. Ct. w •D �O x 0 x ` w O Q Ir a0 tS..i-�tit J(?B-i 2L8 € ON! 11iL{v4 Q!:M�Z, • hS( :.. 0 2 w O J ru O O O .a ti ti .a u, rLj ru Ln .a O N � o (11 0 0 Lo O T-i a 09/26/2001 RED 22:33 FAX 10001/001 AC RD CERTIFICATE OF LIABILITY INSURANCE OPID H DATE (MM/D IM UNT-1 09/24/01 A PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Low 6 Johnson, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE PIS 618 HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR 10645 N. Tatum Blvd, Suite 200 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. ?hoenix AZ 85028-3053 Phone: 480-948-7838 Fax:480-948-1707 INSURERS AFFORDING COVERAGE L; L� INSURED Fountain Hills Chamber of Commerce P.O. Box 17598 Fountain Hills AZ 85269 COVERAGES INSURER A: Nonprofits' Insurance Assoc INSURER B: Scottsdale Insurance Company INSURER C. INSURER D: INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAMS_ INSR TR TYPE OF INSURANCE POLICY NUMBER DAPOLICY j DATE ICYEXPIRATION LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1 000 000 A X COMMERCIAL GENERAL LIABILITY NIA1806589 07/31/01 07/31/02 FIRE DAMAGE (Any one Tre) $100,000 CLAIMS MADE DX OCCUR MED EXP (My one peroon) ' $ Excluded PERSONAL &ADV INJURY 31 ODD 000 GENERAL AGGREGATE � $ 2 , 000 , 000 I GEML AGGREGATE LIMIT APPLIES PER: PRODUCTS -COMP/OP AGO S 2 000 000 POLICY Ea El LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ANY AUTO (Ea accident) S BODILY INJURY (Perppel—) : ALL OWNED AUTOS SCHEDULEDAUTOS BODILY INJURY (Per am dent) = HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ I OTHER THAN EA ACC i ANY AUTO AUTO ONLY: AGO $ EXCESS LIABILITY EACH OCCURRENCE 3 OCCUR CLAIMS MADE AGGREGATE t S t DEDUCTIBLE RETENTION $ IS WORKERS COMPENSATION AND TORY LIMITS ER EMPLOYERS' LIABILITY E.L. EACH ACCIDENT I S E.L. DISEASE -EA EMPLOYEE, S E.L. DISEASE -POLICY LIMIT S OTHER B Liquor Liability CLICO21283 10/01/01, 10/01/02'i Liq Liab 1 Mill oc 2 Mil a QESCRIPTK)N OF OPER AT10NSfL-OCAT70NSIVEHICLESIEXCLUSIONS ADDED BY ENDORSEMEN7ISPECIAL PROVISIONS Certificate holder is an additional insured as respects the following event: THANKSGIVING DAY PARADE-NOVEMBER 22, 2001 This form is subject to policy terms and conditions. CERTIFICATE HOLDER I N I ADDITIONAL INSURED; INSURER LETTER: CANCELLATION rMOF'T3 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRA DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL -3-0 -- DAYS WRITT The Town of Fountain Hills NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SH, Cas sie Hansen IMPOSE NO DBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS Of P.O. Box 17958 Fountain Hills AZ 85269 REPRESENTATIVES. AUTHORIZED REPRESENTATIVE Jamie S. Low CPCU CIC 2" (7197) CACORD CORPORATION IS Memo To: Cassie Hansen From: Steve Gendler, Marsha � Date: 9/21 /2001 Re: Special Event Request — Avenue Stroll The purpose of this memorandum is to endorse the attached special event request from the Chamber of Commerce for the annual "Avenue Stroll". This event is a community tradition at which time the holiday lights are turned along the Avenue of the Fountains, the merchants hold an open house, and the Fire Department brings Santa Clause. During the course of this event, the Avenue of the Fountains is closed to vehicular traffic and the two blocks become a pedestrian walkway. Based on previous experience with this event, the Street Department and the Marshals Department will be closing Avenue of the Fountains at Saguaro, Verde River, and LaMontana from 5pm Saturday, December 1st, until approximately 9pm. Officers will be dispersed, on foot, along the two -block area to ensure that motor vehicles do not enter the area and to remove the barricades at the conclusion of the event. Recommendation: Based on the fact that this is a community event that has been held successfully for several years, and that there are no documented incidents, accidents, or problems, I recommend approval of this request by the Council C,L Special Event Permit Application Date of Application: _7-a-o -n 1 Town of Fountain Rk Office of the Town Clerk, Special Event Coordin. P.O. Box 17958, 16836 E. Palisak Fountain Hills, AZ 8526 Phone: 480-837-2003 Fax: 480-837-3145 Permit Application #: 5 E P i- O y Please complete the following information and return to the attention of the Office of the Town Clerk — Special Event or fax the application to 480-837-3145. The appropriate application fee must accompany the application to be processed. (For fee schedule, please see Section 11.) Attach an area site plan of the event showing locations of all that are applicable: stages, street closure requests, sidewalk or right-of-way closure requests, starting or terminating points, liquor locations, security positions, port -a johns, tents, etc. Major Event applications must be submitted to the Town Clerk's office no later than (90) ninety days prior to the event in order to be considered for scheduling on the special event calendar (January 1 through December 31). Applications will not be accepted less than (90) ninety days prior to the event. Incomplete applications and applications not accompanied with the appropriate fees, will not be processed. Minor Event applications must be submitted to the Town Clerk's office no later than (30) thirty days prior to the event. Applications will not be accepted less than (30) thirty days prior to the event. Incomplete applications and applications not accompanied with the appropriate fees, will not be processed. NOTE. Holiday Sales (related to a state or nationally recognized holiday or seasonal event) must be set up and conducted in one location and obtain a Use Permit through the Community Development/Planning and Zoning Department. Charitable Nonprofit Fund -Raising events are limited to four (4) events per year per organization. There must be a minimum of twenty- five (25) days between the last day of one major event and the first day of another major event. Two or more separate events may not occupy the same location on the same calendar day. Section 1 Application Information (Must be completed) Section 2 Application Information (Must be completed) Any changes shall be submitted to the Clerk's office prior to the end of the 151 day of the event. event is on pnvate property provide: Owner's name rie Physical Starting Point ot event AL If the event involves sponsorship or participation of a charity, provide the following: Attach an additional sheet ifCharity's Name c Number necessary. Chanty's Address tys Phone # (it different from above) Has this event ever been held at another location? ❑ Yes No If Yes, please provide the following: Dates Location(s) Has the Applicant/Organization ever had a liquor license or events permit denied, revoked or suspended? _ Yes _ No If Yes, please explain: Will there be an admission charge: _Yes No If Yes, how much? Will there be an amplified entertainment? _11 Yes No If Yes, what type? Attach an additional sheet if Will there be live entertainment? 11 Yes � No necessary. If Yes, complete the following: Group Performance Location Scheduled Time Tax ID S Attach an additional sheet if Will there be any novelty items sold? ❑ Yes ❑ No necessary. If Yes, please describe below: Item Vendor Selling Price(s) Tax ID p Attach an additional sheet if Will there be any contracted concessionaires/caterers? ? ci Yes o No necessary. If Yes, please provide the following information: (Attach an additional sheet if necessary) Name of Concessionaire/Caterer Address Phone Items sold Tax ID k Town of Fountain Hills Special Event Application Page 2 of 10 How close are the nearest residences to the event. Attach an additional sheet if Will there be artists. Ei Yes o necessary. If Yes, please provide the following information: Name of Artist Address Phone Items sold Tax ID N What type o a vertism promotion will be done prior tot the event. Yes 19 No Radio es n No It Yes, list stations: es ❑ o It Yes, list stations: Newspaper es ❑ o It Yes, list newspapers: Press Releases E:ies Ei No If Yes, how many: Flyers/Posters Yes 1 'No/ If Yes, where distributed and attach any planned promotional materials. nticinateffTYai)r tten ante: AnticiDated PeakAttendance: Attach an additional sheet if List and describe the number of vehicles and/ or equipment which will be involved in the event necessary.�% I� ! Will there be animals involved? If yes, please explain. Yes p No Section 3 Event Special Features (Please complete those applicable and include a site plan. Event features may require inspection and/or special permits from building, engineering, fire, and/or health departments Will the Event include any of the following: Yes Q No If Yes, be advised that event features may require an inspection and/or special permit from the building, engineering, fire, and/or health departments. Tents or Canopies ci Yes ci No Note: fjmore than l tent or canopy is being used, a site plan must be provided. If Yes, please provide the following information: Number or Tents/Canopies Company Phone Number Open Flames or Cooking es o If Yes, please provide the following information: Company Name: fireworks ❑ es No If Yes, please provide the following information: Company Name: Phone Number Phone Temporary Fencing/Structures Yes No If Yes, please provide the following information: Company Name: Phone Town of Fountain Hills Special Event Application Page 3 of 10 The site of the event First Aid Locations ❑ es No if Yes, please provide the foflowing information: must be adequately Company Name: served by utilities and sanitary facilities Address Provide a site plan clearly depicting the location of all signage, directional and/or promotional that will be used in conjunction with the event. Sienaee shall not be posted earlier than two weeks prior to the first day of the event and must be removed within 48 hours following the event conclusion. Phone Number Port -a- o aste Controles If Yes, please provide t e following information: The site of the event must be adequately served by utilities and sanitary facilities. Company Phone Number Electrical Services/Generators o Yes P% o If Yes, please provide the following information: Company Name Phone rmva musement Rides o Yes No If Yes, please provide the following information: Company Name: Phone Number Lighting/Spotlights es ❑ o If Yes, contact the Community Development Department as a special permit is required. Provide the following information: Company Name: Contact Phone Number Signs/Banners E3 Yes ❑ No If Yes, contact the Community Development Department as a special permit is required. Provide the following information Company Name: Contact Phone Number Inflatables Ei Yes No If Yes, contact the Community Development Department as a special permit is required. Provide the following information. Town of Fountain Hills Special Event Application Page 4 of 10 Other — scnpuon of any other acuvmes at the event. Section 4 Streets/Traffic Will the event require closure or use of any of the following (Provide a parking plan adequate to accommodate anticipated attendees): Complete those areas, City � Streets Yes No If Yes, provide the following j(/%% which are applicable, ❑ and include on a site ��,6Mkz' '4 �NG�3i/tL�� Street�}t/$jrjj+i % From/To ��`7T` street Dates Times plan showing all requests. Sidewalks ❑ es ❑ No if Yes, provide the following: Sidewalk From/To Sidewalk Date(s) Time(sl try eys ❑ es qp,No If Yes, provide the following: Alley From/To Alley Date(s) Time(s) Parking on the property Public Parking Lots ❑ Yes ❑ No If Yes, provide the following: must be adequate to (If parking is to be on private property, written permission of the property owner must be included with the application.) serve any existing Parking Lot Date(s) Time(s) permanent uses as well as the special event use. Town right-of-ways ❑ es ❑ No If Yes, provide the location. Section 5 Use of Town Facilities WW any Town Facilities be used? ❑ Yes ❑ No Complete those areas, which are applicable, Ir Yes, provide the location(s). and include on a site plan showing all requests. Facility Person Contacted Phone Will any Town Electric or Water hookups be used? ❑ Yes [j No If Yes, provide the location If additional locations Electnc Locauon Service Needed (in amps) are requested, please ectnc I auon Service Needed amps) attach a site plan showing additional Water Locanon Service Needed locations and services needed. Water Locabon Service Needed Responsible Person at the Event Responsible erson s Home Address Home Phone Responsible erson s Business Address Business Phone Pager (it applicable) Cell Phone # ( if applicable) Message # (if applicable) Town of Fountain Hills Special Event Application Page 5 of 10 • 1 I )�---- '� I �1 1 1 1 I D I m i crn 10 j !mi , I f' ----' z----iD------5 _-------- ai 10 ;mi ! I i !ci' 1Drl 1 I I m' i i t im, j l LJ i I---------- 1 i i ) tl r.___1 r J 1- ' % \ 1 1 1 � ; � 1 � \ ' ' � i \ 1 1 \ \ \\ .�--- ____________ •___________________________fit__________________ •_______r-______________ _____________________� -______________- ____ _ SAGUARO BOULEVARD __ ' ZVI In1 ': :� C :. G::... I. ti Z Section 6 Event Security (Must be completed) Will the event be using private security? Yes Vr4. Security If Yes, please provide the following: Contact Person Phone (if different than above) Number of personnel contracts or: Scheduled ours personnel will at the event: Will the event be requesung the services of the Fountain Hills Marshals Department? ❑ Yes ❑ No If Yes, please provide the following: Town of Fountain Hills Marshals Department Contact Person Phone Number of personnel contracts or: Scheduled ours personnel will at the event: o schedule Deputy Marshals, please call Officers must be scheduled a nummum of three weeks prior to the event. 'After reviewing the event application, the Town may require the use of deputies for the event. If deputies are required, permittee must provide above information as an amendment to the application before an event permit will be issued. Section 7 Emergency Medical Will the event request Rural Metro's EMTs or paramedics? ❑ Yes �No If Yes, please provide the following: Services (Please complete items, which are applicable.) Rural Metro Contact Person Phone Number of personnel contracted for: To schedule EMTs or paramedics, please call 480-837-9820. EMTs or paramedics must be scheduled a minimum of three weeks prior to the event. -After reviewing the event application, the Town may require the use of EMTs or paramedics for the event. If emergency medical services are required, permittee must provide above information as an amendment to the application before an event permit will be issued. Promoter may be required to provide a tent, cots, ice and water. Section 8 Alcohol will there be alcohol at the event? Cl Yes o If Yes, please provide the following: (Please complete items, Type(s) of alcohol: �Y which are applicable.) i e alcohol be sold? 0 Yes ❑ No Will the alcohol be given away? ❑ Yes ❑ No Will event attendees be permitted to bring their own alcohol? ❑ Yes ❑ No s alcohol included in the admission price to the event. ❑ Yes ❑ No This applies to charitable, religious, fraternal or political groups only. If you answered Yes to any of the above, a liquor license is required. Whichtype of license will used for the event. Extension ofPrerTuse (attach copy of State of Arizona Application) SpeciaTEvent Uquor License (attach copy of State of Arizona Application) it applying for a Special Event Oquor license, the following must be prove ty s or gani auon s Name 501tc)3 Number letter from the charity or organization agreeing to participate as the agent for the special event liquor license is required and must accompany the original event application. Name of Contact at Charity or Orgamzatjon Phone On -Site Agent Responsible for Liquor s the event within of a church or school propertyline'! Cl Yes ❑ No What controls will used to keep attendees under the age of 21 from obtaining alcohol at the event. site plan showing locations of alcohol service areas, type and height of fencing, and security check areas must be provided and correspo to the description of the controls above. Describe how attendees over the age of 21 will be identified. Will more than of the gross revenues derived from the event be derivedfrom alcohol saes. ❑ Yes ❑ No Section 9 Parade Information (Please complete items, Assembly Area which are applicable.) Time Disassembly Area I ime Number of Units Description of the units (motorized, animals, floats, and sound amplification?) Attach a proposed route and indicate assembly and disassembly areas. Town of Fountain Hills Special Event Application Page 7 of 10 Section 10 Insurance Requirements Section 11 Fees Note: A certificate of insurance naming the Town of Fountain Hills as an additional insured MUST BE ON FILE in the Town Clerk's office at least 10 days prior to the actual event. Insurance is to be in limits of not less than $1 million combined single limit personal injury and property damage covering owned and non - owned auto liability, premise liability and comprehensive general including product liability where indicated. If liquor is served, an additional $2 million liquor liability policy is required naming the Town as additional insured. A separate Certificate of Insurance for $1 million is required from all carnival and amusement companies. Copies of all certificates of insurance required must be attached and must show the name of the event and dates of the coverage prior to the issuance of the event permit. For more information on insurance requirements, please contact Mr. Wally Hudson, the Risk Manager at 480-837- 2003. All companies must be licensed, or authorized to do business in Arizona. A non-refundable application fee of five hundred dollars ($500) shall be submitted with each special event application. Applications received without the application fee will not be accepted. A commercial event sharing sponsorship with a charitable nonprofit organization shall not be exempt from the $500 application fee. Once a major event application is approved by the Town Council , the applicant shall submit to the Town Clerk's office an amount of money equal to the estimate of all non -permit fees. Special event applications submitted by a charitable nonprofit organization as described in Section 8-3-2.B shall pay an application fee of one hundred dollar ($100). Local charitable nonprofit organizations are exempt from non -permit fees except cleaning/damage deposits and rental fees where applicable. The Town reserves the right to require charitable nonprofit organizations to obtain services such as law enforcement, security, emergency medical, traffic engineering, etc. to insure that public safety standards are met. This exemptions does not apply to commercial events sharing sponsorship with charitable non-profit organizations. • Application fees must be submitted with the application. Applications received without the appropriate fees will not be accepted. • The deposit shall be paid not more than thirty (30) days after Town Council approval of the major events calendar. If the deposit is not received within the specified time, the event will be removed from the major events calendar and the event will be cancelled. • The Town of Fountain Hills may retain all or a portion of the deposit for failure to comply with the terms and conditions of the permit or the ordinances of the Town. The event will be invoiced for all non -permit fees or issued a refund -after -the -Town- expenditure review. A cleaning/damage deposit may be required to insure that the area used by the applicant is left clean and the landscaping is left undamaged. The field Services Superintendent or his designee will determine whether a deposit is required and if the area has sufficiently been cleaned after the event. If the area is cleaned satisfactorily and no damage occurs, the deposit will be returned. Town of Fountain Hills Special Event Application Page 8 of 10 Special Event Application Fee $500 Or Charitable/Non- profit Application Fee $100 FEE SUBMITTED WITH APPLICATION $ / vy shwa ,5 -Even ,- �—Rtl For use by Staff Make checks payable to the Town of Fountain Hills PERMIT FEE: $ LAW ENFORCEMENT FEE: $ TRAFFIC ENGINEERING FEE: $ FIELD SERVICE FEE: $ CLEANING/DAMAGE DEPOSIT: $ FIRE SERVICE FEE: $ BUILDING SAFETY FEE: $ ENGINEERING FEE $ OTHER FEE: $ DEPOSIT TOTAL $ Town of Fountain Hills Special Event Application Page 9 of 10 �q On Section 12 Certification (Must be completed) I hereby certify that the statements made in this application are true and complete to the best of my knowledge, and that I am authorized to execute the application. Intentional omissions or falsification of information is sufficient grounds for denial of the application and subsequent revocation of the permit. I understand that all transactions in the course of the event are subject to any applicable city, county, and/or state sales tax. All event participants shall comply with sales tax regulations. I agree to indemnify the Town of Fountain Hills and its respective officers, agents, and employees from any and all losses, claims, liabilities, damages, costs, and expenses, including reasonable attorney's fees and court costs, resulting from the conduct of the applicant, sponsor or promoter, their employees or agents, with regard to the event `� % ✓ e�7 We Dme Section 13 Fees Receipt Application Fee Received Check# 4 red r �' Date Received: 7 FOR USE BY STAFF ONLY Estimate of Event Costs Collected: Check# Date Received: staft Nignamm Town of Fountain Hills Special Event Application Page 10 of 10 E JR 11 (p N Cl) I N J U J O O O N O it at it +r �t t t at �t it W Q x �- Q t \ \ \\'V fr1 ru O .— it N C6 J N F I O J 7 N * ru Z Z� iF Zj 40 t ru m iF * iF a iF O iF t M E ru t O t Cl O W a W O W * ru ru p V) _. V m x W W LLO N z x z N ° cn � co z Q clo ru wu-)Q morn Q * 7 � ru Ln Q 0x CO = u, *04 UOZ Z o u O o� x w c: O — data- J Z 3 C z D T ° (• O OZ m z Q �+ U F 73H Z w t=- O = �- O 0 cc �o ° 0 0LU a2 e:ss-ser-cr�s•: ass � _��� l�n � �t a�*�z - rss: �. CO N N LO A—f r- w w -j 2� U Z O E¢- wW. j � O S w V C z �3 J ° Z Z Z O LL 0 Cl 0 O 09/26/2001 WED 22:43 FAX WJ 001 / U 0 1 acoRv CERTIFICATE OF LIABILITY INSl1RANC�� PRODUCER Low & Johnson, Inc. PMB 618 10645 N. Tatum Blvd, Suite 200 Phoenix AZ 85028-3053 '11iiiI.,. (Phom: 480-948-7838 Fax: 480-948-1707 I�NRrMI�e R Fountain Hills Chamber of Commerce P.O. Box 11598 Fountain Hills AZ 85269 COVERAGES DATE (MMIDDJYY) 09/24/01 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, INSURERS AFFORDING COVERAGE ^ INSURER& Nonprofits' Insurance Assoc zt INSURERe: Scottsdale Insurance Company INSURER C INSURER D: I INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY RAVE BEEN REDUCED BY PAID CLAMS TYPE OF INSURANCE POLICY NUMBER POL EFFE VE GATE M POLICY TMMIDD LIMITS GENERAL LIABILITY EACH OCCURRENCE 1 1 000 000 FIRE DAMAGE (Any or»Ore) $100 000 rA X COMMERCIAL GENERAL LIABILITY NIA1806589 07/31/01 07/31/02 MED EXP (My one person) t Excluded CLAIMS MADE t ^ J OCCUR PERSONAL B ADV INJURY 1 1 000 000 GENERAL AGGREGATE $ 2 000 000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG 1 2 00O 00O POLICY JEa LOC I AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1 (Ea acc dent) ANY AUTO BODILY INJURY t ALL OWNED AUTOS (Per Son) SCHEDULED AUTOS BODILY INJURY t HIRED AUTOS NON-0WNED AUTOS (Per accident) PROPERTY DAMAGE t (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT t OTHERTWA EA ACC It ANY AUTO I S AUTO ONLY: AGG EXCESS LIABILITY EACH OCCURRENCE t EGATE_ 1 JOCCUR L CLAIMS MADE 1 DEDUCTIBLE 1 RETENTION S WORKERS COMPENSATION AND I TORY LIMITS ER E.L. EACH ACCIDENT S EMPLOYERS' LIABILITY E.L. DISEASE -EAEMPLOYEEj t E.L. DISEASE -POLICY LIMIT S OTHER B Liquor Liability CL10021283 10/01/01t 10/01/02 Liq Liab 1 Mill oC 2 Mil agg DESCRIPTION OF OPERATIONSfLOCAT10NSNEHICLESIEXCLUSK)NS ADDED BY ENDORSEMENTISPECIAL PROVISIONS Certificate holder is an additional insured as respects the following events: STROLL THE AVENUE-DECEMBER 1, 2001; LIGHTING OF THE AVENUE-DECEMBER 1-31, 2001 LUMINARIA LIGHTING-DECEMBER 22,23,24, 2001 This form is subject to the policy terms and conditions CERTIFICATE HOLDER 14 1 ADDITIONAL INSURED; INSURER LETTER: _ �AnI.Cu.A I Ivry TWNOFT4 I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIR/ The Town of Fountain Hills Casale Hansen P.O. Box 17958 Fountain Hills AZ 85269 ACORD 25S DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL _30— DAYS WRITT NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO sm. IMPOSE NO OBUGAT1DN OR LIABILITY OF ANY KIND UPON 7HE INSURER ITS AGENTS OF REPRESENTATIVES. AUTHORIZED REPRESENTATIVE Jamie S._Low, CPCU, CIC VACORD CORPORATION 78, Memo To: Cassie Hansen From: Steve Gendler o Date: 9/21 /2001 Re: Special Event Liquor Licenses — American Legion The purpose of this memorandum is to endorse the two attached special event liquor license applications submitted by the American Legion Post of Fountain Hills. It is my understanding that this issue will go before the Council at their meeting on October 4th. I am recommending approval based on the following factors: ( 1. The American Legion Post has a valid class 14 (club license) in place at 16837 �W Parkview. According to the state liquor department, organizations with a class 14 license are permitted up to 10 days per year in which they are eligible for a special event license allowing public liquor sales. At all other times, the class 14 allows sale to members and guests only. A review of the record indicates that this will be the second and third such request for the calendar year and will bring their total to 7 of the 10 days they are allowed for special events in 2001. 2. During the time frames specified on the permits, the American Legion in effect suspends their class 14 license and replaces it by the special event permit for those hours specified. The American Legion officials apparently understand that since they have included a written statement foregoing their class 14 license during the special event period. 3. In previous investigations, we have found that the American Legion has met all the legal requirements under the Arizona Revised Statutes for both a liquor license and temporary permit. This included covert monitoring by state liquor agents and overt monitoring by the Marshals Department to ensure compliance with provisions of the special event license. Nothing has been found which would prohibit granting of this permit. Based on the factors outlined above, I recommend approval by the Council on October 4th. ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL 800 W Washington 5th Floor RECEIVED400 W Congress #150 Phoenix AZ 85007-2934 SEP 2 0 2001Tucson AZ 85701-1352 (602) 542-5141 f FOUNTAIN HILLS (520) 628-6595 TOWN CLERK APPLICATION FOR SPECIAL EVENT LICENSE Fee = $25.00 per day, for 1-10 day events only A service fee of $25.00 will be charged for all dishonored checks (A.R.S. 44-6852) PLEASE NOTE: THIS DOCUMENT MUST BE FULLY COMPLETED OR IT WILL BE RETURNED. DEPT USE ONLY **APPLICATION MUST BE APPROVED BY LOCAL GOVERNMENT ILIC# 1. Name of Organization: >0 M t1- t� tC A A- /-F-6 /Gti Po S7 Sr� 2. Non-Profitil.R.S. Tax Exempt Number: ?-W/ — O e e( / t� 'J— 3. The organization is a: (check one box only) ❑ Charitable 9 Fraternal (must have regular membership and in existence for over 5 years) ❑ Civic ❑ Political Party, Ballot Measure, or Campaign Committee ❑ Religious 4. What is the purpose of this event? 01� l2Ei� lti G tiI ��✓! Q �/2 S i ! 010 1 OE 5. Location of the event: hol �'3 % �f 5�oatq Address of physical location (Not P.O. Box) City County Zip Applicant must be a member of the qualifying organization and authorized by an Officer, Director or Chairperson of the Organization named in Question #1. (Signature required in section #18) 6. Applicant: ()M F}^/ l � E,/.t/ e� r%f )�-:7- Last First nn Middle at of Birth 7. Applicant's Mailing Address: r �6 5 .3 l J� �� E ~ Yf " D l `o %�y r $ 4 Street City State Zip 8. Phone Numbers: (0 M T 3 7 � 1 q -)- I- (W �q �' � % - Sr % S � (/ 5o) r37 — G `/ Site Owner # Applicant's Business # Applicant's Home # 9. Date(s) & Hours of Event: (Remember: you caiuwt sell alcohol before 10:00 a m on Sunday) Day 1: Day 2: Day 3: Day 4: Day 5: Day 6: Day 7: Day 8: Day 9: Day 10: tic 0106 05/1999 Date cT 9 o Day of Week Hours from A.M./P.M. To A.M./P.M. *Disabled inividuals requiring special accommodations, please call the Department. 10. Has the applicant been convicted of a felony in the past five years, or had a liquor license revoked? ❑ YES�gNO (attach explanation if yes) 11. This organization has been issued a special event license for days this year, including this event (not to exceed 10 days per year). 12. Is the organization using the services of a promoter or other person to manage the event? ❑ YES , NO If yes, attach a copy of the agreement. 13. List all people and organizations who will receive the proceeds. Account for 100% of the proceeds. THE ORGANIZATION APPLYING MUST RECEIVE 25 % of the gross revenues of Alcoholic Beverage Sales. Name Address Percentage (CR.v (Attach additional sheet if necessary) 14. Knowledge of Arizona State Liquor Laws Title 4 is important to prevent liquor law violations. If you have any questions regarding the law or this application, please contact the Arizona State Department of Liquor Licenses and Control for assistance. NOTE: ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY. "NO ALCOHOLIC BEVERAGES SHALL LEAVE SPECIAL EVENT PREMISES." 15. What security and control measures will you take to prevent violations of state liquor laws at this event? (List type and number of security/police personnel and type of fencing or control barriers if applicable) # Police ❑ Fencing # Security personnel ❑ Barriers 16. Is there an existing liquor license at the location where the special event is being held? YES ❑ NO If yes, does the existing business agree to suspend their liquor license during the time period, and in the area in which the special event license will be in use? 4 YES ❑ NO (ATTACH COPY OF AGREEMENT) Name of Business Phone Number 17. Your licensed premises is that area in which you are authorized to sell, dispense, or serve spirituous liquors under the provisions of your license. The following page it to be used to prepare a diagram of your special event licensed premises. Please show dimensions, serving areas, fencing, barricades or other control measures and security positions. DIIS"Y Hbt�Tlpo W. K-1-rc.,H tali off Ice u L---1 I fAT 10 SPECIAL EVENT LICENSED PREMISES DIAGRAM (This diagram must be completed with this application) Special Event Diagram: (Show dimensions, serving areas, and label type of enclosure and security positions) NOTE: Show nearest cross streets, highway, or road if location doesn't have an address. THLS SECTION TO BE COMPLETED ONLY BY AN OFFICER DIRECTOR OR CHAIRPERSON OF THE ORGANIZATION NAMED IN QUESTION #1 18. I "—A/ i n/ &WInfid , declare that I am an Officer/Director/Chairperson appointing the (Print frill name) app ' t listed in Question 6, to apply on behalf of the foregoing organization for a Special Event Liquor Lice e. x 71, fZ67(! a(� �(Date/ (Signature) (Title osition) (Phone #) State ofA.e-!rzQ/\) A County of ' "OFFICIAL SEAL" The fore oing instrument was acknowledged before me this Virginia La l Notary Public -Arizona day of Madcopa County Day of Month Year My Co i5sion Expires 12J1112001 (Dare) (Signature of NOTARY PUBLIC) THIS SECTION TO BE COMPLETED ONLY BY THE APPLICANT NAMED IN QUESTION #6 19. I, 0 declare that I am the APPLICANT filing this application as (Print full name) as listed in Question 6. I have read the application and the contents and all statements are true, correct and complete. (Signature) 5�6G� My commission expires on: (Date) State of County of The foregoing instrument was acknowledged before me this Day of Mach day of Month (Signature of NOTARY PUBLIC) Year You must obtain local government approval. Citv or County MUST recommend event & complete item #20 The local city or county Jurisdiction may re uire additional applications to be completed and additional licensing fees before approval may be granted. LOCAL GOVERNING BODY APPROVAL SECTION 20. I,Jhc�ro h rn o ry a.yr Lin o r e by recM special event a cation on (Government ) e) behalf of �Wy\ (PluhL4_ 1 ) p (City, Town or County) (Sig ) (Date) FORDLLC DEPARTMENT USE ONLY Department Comment Section: (Employee) ❑ APPROVED ❑ DISAPPROVED BY: (Date) (Title) (Date) AN1E1ZICAN LE(;ION POST w;8 FOI \ ( .SIN 1111.1..'�, ARILONA 4riznni=i., Dept. of Liquor Licenses., T'he >mericq.n Legion -Post 59 qureesq�� , Liauor License 1� for the nerio", Rich.-tr:! Lq ?Pnta 1-_ib MQr. . ARIZONA DEPARTMENT OF LIQUOR I&JM%6 CONTROL 800 W Washington 5th Floor SEP 2 0 2001 400 W Congress #150 Phoenix AZ 85007-2934 Tucson AZ 85701-1352 (602) 542-5141 FOUNTAN HILLS (520) 628-6595 TOWN cL-ERK APPLICATION FOR SPECIAL EVENT LICENSE Fee = $25.00 per day, for 1-10 day events only A service fee of $25.00 will be charged for all dishonored checks (A.R.S. 44-6852) PLEASE NOTE: THIS DOCUMENT MUST BE FULLY COMPLETED OR IT WILL BE RETURNED. DEPT USE ONLY **APPLICATION MUST BE APPROVED BY LOCAL GOVERNMENT FLIC# 1. Name of Organization: k o t- 2 pl�)5 S7� 2. Non-Profit/I.R.S. Tax Exempt Number: (a — r, O 0 // �Y 3. The organization is a: (check one box only) ❑ Charitable ❑ Civic ❑ Religious 4. What is the purpose of 5. Location of the event: 16 Address of physical location (Not P.O. Box) City County Zip Applicant must be a member of the qualifying organization and authorized by an Officer, Director or Chairperson of the Organization named in Question #1. (Signature required in section #18) I9-Fraternal (must have regular membership and in existence for over 5 years) ❑ Political Party, Ballot Measure, or Campaign Committee 6. Applicant: ` el 1V M a "V 1 /; N f11'= ()f G )-o 9, / Last First Middle Date of Birth 7. Applicant's Mailing Address: �/ �0 �3 L° E -DC` - 0y rrl/11r � � S � Z ff ))- Street City State Zip 8. Phone Numbers: a6) �3 7 - 61 %- 2 4k) g 31'2 - 5 X 5 V q'_� 7 - GCS 9� 'y Site Owner # Applicant's Business # Applicant's Home # 9. Date(s) & Hours of Event: (Remember: you camot sell alcohol before 10:00 am on Sunday) Date Day 1: q6 Day 2: Ole D Day 3: Day 4: Day 5: Day 6: Day 7: Day 8: Day 9: Day 10: 11c 0106 05/1999 Day of Week` FP104- v0V, Hours from A.M./P.M. 91" t414, !e'Am , /DID In, *Disabled inividuals requiring special accommodations, please call the Department. 10. Has the applicant been convicted of a felony in the past five years, or had a liquor license revoked? ❑ YES ANO (attach explanation if yes) 11. This organization has been issued a special event license for _ days this year, including this event (not to exceed 10 days per year). 12. Is the organization using the services of a promoter or other person to manage the event? ❑ YES 9 NO If yes, attach a copy of the agreement. 13. List all people and organizations who will receive the proceeds. Account for 100% of the proceeds. THE ORGANIZATION APPLYING MUST RECEIVE 25 % of the gross revenues of Alcoholic Beverage Sales. Name Address Percentaie (Attach additional sheet if necessary) 14. Knowledge of Arizona State Liquor Laws Title 4 is important to prevent liquor law violations. If you have any questions regarding the law or this application, please contact the Arizona State Department of Liquor Licenses and Control for assistance. NOTE: ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY. "NO ALCOHOLIC BEVERAGES SHALL LEAVE SPECIAL EVENT PREMISES." 15. What security and control measures will you take to prevent violations of state liquor laws at this event? (List type and number of security/police personnel and type of fencing or control barriers if applicable) # Police ❑ Fencing Y-,# Security personnel ❑ Barriers 16. Is there an existing liquor license at the location where the special event is being held? [� YES ❑ NO If yes, does the existing business agree to suspend their liquor license during the time period, and in the area in which the special event license will be in use? YES ❑ NO (ATTACH COPY OF AGREEMENT) yq 6?14 r-12 r � 4ti E (0ti 5 cam) / Name of Business Phone Number 17. Your licensed premises is that area in which you are authorized to sell, dispense, or serve spirituous liquors under the provisions of your license. The following page it to be used to prepare a diagram of your special event licensed premises. Please show dimensions, serving areas, fencing, barricades or other control measures and security positions. DISPLAY CASE -� �I LF4 T Q Of-flcel 11-F Ll V v FAT 10 SPECIAL EVENT LICENSED PREMISES DIAGRAM (This diagram must be completed with this application) Special Event Diagram: (Show dimensions, serving areas, and label type of enclosure and security positions) NOTE: Show nearest cross streets, highway, or road if location doesn't have an address. J-r--. �d Cy¢ NT THIS SECTION TO BE COMPLETED ONLY BY AN OFFICER DIRECTOR OR CHAIRPERSON OF THE ORGANIZATION NAMED IN QUESTION #1 18. I, `!�& EJJ� j UGEAh &M,94) , declare that I am an Officer/Director/Chairperson appointing the (Print full name) applic t listed in Question 6, to apply on behalf of the foregoing organization for a Special Event Liquor Lice e. X 0 ✓!0 I Pre e %o rL qIJ qle l D- j-� �12 2 (Signature) (Tit osition) . p (Date) (Phone #) "OFFICIAL SEAL" State of / i� ej-EE L! County of Virginia LaPenta The fgregoing instrument was acknowledged before me this Notary Public -Arizona - Maricopa County "/ day of c �syt_ My Commission Expires 1? 1 IrM Day of M . _ M Year My Commiss, (Date) (Signature of NOTARY PUBLIC) THIS SECTION TO BE COMPLETED ONLY BY THE APPLICANT NAMED IN QUESTION #6 19. I, 0 declare that I am the APPLICANT filing this application as (Print full name) as listed in Question 6. I have read the application and the contents and all statements are true, correct and complete. (Signature) My commission expires on: (Date) State of County The foregoing instrument was acknowledged before me this Day of Month day of ITURN1111t (Signature of NOTARY PUBLIC) Year You must obtain local government approval. City or County MUST recommend event & complete item #20. The local city or county Jurisdiction may require additional applications to be completed and additional licensing fees before approval maybe granted. LOCAL GOVERNING BODY APPROVAL SECTION 20. I, at prom i`rlo r' ck ereby reco end this special 7even�ta tication on (Government O W)behalf of T�Wn Cur" (City, Town or County) (Signat OFFIC ) (Date) FOR DLLC DEPARTMENT USE ONLY Department Comment Section: (Employee) ❑ APPROVED ❑ DISAPPROVED BY: (Date) (Title) (Date) .-X.% 1 E R I CA N L. EGA ON POST ;;58 FOL NTAIN 1111-1-S-ARIZONA Ariznni,i., Dept. of Liquor Licenses., ;'he American Leplon Post 5.9 qjzree!7 1.1aucr License 14 for the period RichRrl LIR Ptantq -,I,jb Mwr. 1-1 MEMORANDUM DATE: September 25, 2001 TO: The Honorable Mayor and Town Council FROM: James B. Willers, Community Center Director J THROUGH: William E. Farrell, Acting Town Manager SUBJECT: Rental Rate Reduction for Ballroom Usage for Residents/Fountain Hills' Non -Profit Organizations at the New Community Center. The Advisory Commission, through the Department Director, is recommending a rate reduction for usage of the Grand Ballroom for residents and non-profit groups of Fountain Hills. The recommendation is to reduce the rental fee per Ballroom by $50.00 for eight hours of usage. The newly proposed rates will mean one room will now be $150 instead of $200; two rooms become $300 instead of $350; three rooms will be $450 instead of $500; all four rooms will rent for $600 as compared to $650. This recommendation is made to better accommodate local users by providing a more favorable and affordable rate. These rates are one half of the very reasonable Commercial/Non-Resident rates. It is understood the Director has the authority to adjust rates, if necessary, as may be required for particular events. Additionally, in order to accommodate the scheduling software program, the Commercial/Non-Resident rental rate for three rooms of the Grand Ballroom needs to be changed to $675 from $700. Both the Commission and the Director believe the proposed rates are fair and reasonable and recommend Councils' approval to replace the previously approved Ballroom rates with the new rates. Upon Councils' approval, staff will update the necessary documents. To: The Honorable Mayor and Common Council From: Joan Blankenship, Planning Technician (ext. 1294 Date: September 28, 2001 Re: Planning and Zoning Commission Appointments . ■ ■ ■ ■ ■ ■ ■ ■ ■ a a a ■ a . On September 30, 2001, the terms of three Planning and Zoning Commissioners will end. Those Commissioners whose terms are ending are David Combs, Michael Downes, and Jay Schlum. Commissioners Downes and Schlum have asked to be reappointed, but unfortunately, Commissioner Combs will not be reapplying. The deadline for Commission applicants was September 26th at 5:00 p.m. During the advertisement period, I received no phone calls or inquiries asking for an application to apply to the Planning and Zoning Commission. However, earlier this year I received an application for the Commission from Dr. William J. O'Brien. Dr. O'Brien is a former Councilman who has moved back to Fountain Hills from Tucson. He has confirmed with me that he is still interested in being considered. The three applicants are scheduled for interviews on Tuesday, October 2, 2001 in the Town's video conferencing room in Building "A". Thirty minutes per applicant has been set aside. Their scheduled interview times are: Michael Downes 5:00 p.m. William O'Brien 5:30 p.m. Jay Schlum 6:00 p.m. Attached are their applications for your consideration. On September 27, 2001, Commissioner Tom Fox informed Mr. Valder that he will be moving to San Diego. He has resigned from the Commission effective October 1, 2001. Therefore, if all three of the above applicants are appointed, the Commission will still be one short. The advertisement for applicants will run again in The Times until Thursday at noon on October 25, 2001. If you know of someone that might be interested in applying, please have him or her contact me by telephone or email. Thank you for your help. 0 Page 1 TOWN OF FOUNTAIN HILLS BACKGROUND AND PERSONAL DATA OUTLINE APPOINTMENT TO COMMISSIONS AND BOARDS COMMISSION OR BOARD IN WHICH INTERESTED: NAME:_i✓% / C��� L I��/.[��� I PHONE:�'3� ADDRESS:1`�/� ARE YOU REGISTERED TO VOTE IN TOWN ELECTIONS?: 6. p NO PLEASE SUMMARIZE YOUR EDUCATIONAL BACKGROUND: (Including colleges attended and degrees obtained, if any) ����,�,��,� 7�Ld�v J�������- vim-�,���.-�� �3,K.� �� I�,�.y+�� ,,✓ PRESENTLY EMPLOYED BY: �/�%'��-�� �/,e�tit! , sari✓>,yy�. A(yz-,,r JOB TITLE: -f-0- PHONE: BUSINESS ADDRESS: PHONE: CURRENT ORGANIZATIONAL MEMBERSHIPS & OFFICES HELD: PAST ORGANIZATIONAL MEMBERSHIPS & OFFICES HELD:M. DATE: -"r' /- 9 s SIGNA 4:�,r-6,--►\f14rF--Nt"� 0lioln/ TOWN OF FOUNTAIN HILLS PLANNING AND ZONING COMMISSION Please explain and describe why you are interested in serving on the Fountain Hills Planning and Zoning Commission. Also please state what your goals and objectives in serving on the Commission would be. Finally, please indicate your feelings about the growth and development you now see taking place in our community. Attach additional sheet, if necessary. ��f 7J "� � �7�1.J ili2 d�' �.G,C�-1.Gn Ad i ��£ ��i7'�1!✓JU�''� /i✓ ,t�l/ic.1/.+�i/�G _117,� �'6,s��' �i:.=4�t,'�n;E1' �-NO �7ft /,L'�!�/N¢ 0/' fG!'6/y,l1t?� �i✓�' /44) P�.us . Jf�✓!� :/� %� N c rc�>n f� >d 117 r-� ! ,� �N �' [l�-1'l ��.- � {/� G it L. i !d %L N ?✓ /Y',A7-- />G/'+� �stJi% d�k�/f'1'!//L �J/l•���/�/f�oji>i fv K�2f° /� i� �Fi•�Fd,�L DEC/JS �� � �� � Q `/ i /« cr < cL✓� e' fv; y Ric /JJF'6-7PS%^-f'/c -r �- TOWN OF FOUNTAIN HILLS BACKGROUND AND PERSONAL DATA OUTLINE APPOINTMENT TO COMNIISSIONS AND BOARDS COMMISSION OR BOARD IN WHICH INTERESTED: 2A)')V/ /l)& f -2ry" 1L)6t- NAME: AJ PHONE:6)Z" , ADDRESS:_AWC4- L71 / 61q,3 ccl, �Cacls2T �f� S ARE YOU REGISTERED TO VOTE IN TOWN ELECTIONS?: YES NO PLEASE SUMMARIZE YOUR EDUCATIONAL BACKGROUND: (Including colleges attended and degrees obtained, if any) .RA- HD -- it / r 7V- PRESENTLY EMPLOYED BY:/c%%hi 4 ` i`>f1 y01 I'u•JlC JOB TITLE: BUSINESS ADDRESS: PHONE: PHONE: � _ CURRENT ORGANIZATIONAL MEMBERSHIPS & OFFICES HELD:_�'10.t,' PAST ORGANIZATIONAL MEMBERSHIPS & OFFICES HELD: /'--,-*= 7VE-VV SIGNATURE: %� i C TOWN OF FOUNTAIN HILLS PLANNING AND ZONING COMMISSION Please explain and describe why you are interested in serving on the Fountain Hills Planning and Zoning Commission. Also please state what your goals and objectives in serving on the Commission would be. Finally, please indicate your feelings about the growth and development you now see taking place in our community. Attach additional sheet, if necessary. t�7 et'&?'V% zZA1101 /1'�'L-y►2C.C�I�� LPL, �; � ` zX 1 -ec�- 417 LAC Sep-24-99 05:07pm From -US WEST 6026300091 T-065 P O2/03 F-eu TOWN OF FOUNTAIN MILLS BACKGROUND AND PERSONAL DATA OUTLINE APPOINTMENT TO COMMISSIONS AND BOAS COMMISSION OR HOARD IN WHICH INTERESTED: PLANAIIN6 ANa aAl IN& copmM14 SS10N NAME: J-AI( PHONE: (4 80) 837 - 6237 AMRASS: 9-71 o N . BAYLoR ptt,vE , FOUNTAIN HJL:s, Az 135268 ARE YOU REGISTERED TO VOTE IN TOWN ELECTIONS?: (9i) NO PLEASE S YOUR EDUCATIONAL. BACKGROUND; (Iacludias colleges a=ded ad degrees obmined, if any) p NORTtlERN AlzaoNA ONIVERS CrY — BOS,NESs Apmvi sl-RATiv q/p�L SPEAKING SGoT7'sPAt,� Consm✓n�,Ty COc.,L£CaE �`" �AL ESTA'C'E MrnNEsora�+oo c_ ARi2o.rA Sc�+cow of �>�L �s'rATE �CIcENs�-p �EA�.ToT�J� ���-t�TAT� PRESENTLY Ei2PI.0YED BY: US WE.s?- C9MM 0r, c_A-rlQN 5 A'-c_ & v,4 ' M A A A 64E 2 IOB TITLE: C_Dmmu,r iLAT,oNs 6crosuc-rIM 6 Cf.NTEjz_PHONE: (6l02_) (30 - b o 4 9 AUSD4 SSA.DDRESS:_Z2 EAST (tV0MAS 'j20AP, IS'NT ) 4:�oaA 7 - IZ PHONE: C(;'02) �30 - 6 0 4 9 CURRENT ORCANI7A7IONAL VHS & OFFICES RELD• Mfg► D� R SLoT'TSPALEOf: {�£ALTD2S1 IzoNA BAR-0 of '.A�,ToRS-mEMB£K. S►t4 POCr_D or, TAC- 4ILLs LugNERP� C.u��t►� - mcmua_ PAST ORGANIZATIONAL MEMBERSHEPS & OFpjCES RE Z; Nogni AmFfUcAN S«,16TY OF -Ff_9_q04NEL Aam�alSrR�To2S — X�� s, fNN£A�b�.l S �►1INNEso7A �Rp OF �AL.T�S - tlY�(r1`aF.R- DATE; � " 2 � " i � 9 9 SIGNATURE i� � ( l 1/! TT1✓T1 `f I I (, 1 !, ,- . -, oor_r aa7 Sep-24-99 05:07pm From —US WEST 6026300091 T-065 P 03/03 F-883 TOWN OF FOUNTAIN 1111.1S PLANNING AND ZONING COMMESION Please CRAB n and d 'be why you are iutereatad in serving on the Fountain HiM Planning and Toning Commission. Alga pl= state wW your goals and oWective9 in serving on the Conmdasiou would be. FluaAy, please indlmte your fesings about the g mw and development you now see teking plasm in our community. Attach additional sheet, if necrssary. I am interested in serving on the Fountain Ugh Planning and Zoning Commission for several reasons. My train motivation for joining the Commission is to become more involved in and contribute to the community I have lived in and loved since age 11. Planning and Zoning is an area I have been interested in for several years. Having been active in residential and commercial real estate for the past 9 years I have learned much and grown more interested in the way government can improve and protect the lifestyles of its residents. I also offer the community and commission my telecommunications experience and background. My ability to read blueprints and my above average understanding of the building process are a few additional benefits I offer to the commission. Initially, if granted a position on the commission I will focus on learning the town codes, listening to the other commissioners' opinions, and actively seek out the concerns and input from our wonderful and respectable community residents. I have 2 children and a wonderful wife and we plan on living in Fountain Hills for a long time. I am focused on improving and preserving this community. I appreciate Fountain Hills for the many things that make Fountain Hills unique. I am committed to protecting the future of Fountain Hills and building on the strength and qualities we already have. Focusing on the large picture and not being short sighted is another strength I promise to bring to the table. Lakeside Village DTD Lights.doc Pagel of 2 Chron 223 Town of FOUNTAIN HILLS Engineering Department MEMORANDUM TO: Honorable Mayor and Council FROM: Tom W THROUGH: Bill Farrell DATE: September 27, 2001 RE: Lakeside Village Private Security Dusk -to -Dawn Lighting Request for transfer of responsibility to Town At the August 16, 2001 Council meeting, it was requested that staff research the various options for the dusk -to -dawn lighting. Since that time staff has had two separate meetings with Salt River Project regarding this issue. Attached are the options presented for Town consideration at this time. Cecilia Riviere from SRP is the Key Account Management person and will be in attendance at the Council meeting. She will be available for any and all questions regarding dusk -to -dawn lighting. This is truly a Council policy decision. Staff takes no position regarding the assumption of responsibility for the Lakeside Village private security dusk -to -dawn lighting. E att. Cc: Scott Brendemuhl Cecilia Riviere Chron O��'TAIN w o a o. a 41919 TO: Honorable Mayor and Council FROM: Randy L. Harrel, Town Engineer THROUGH: Bill Farrell, Acting Town Manager DATE: August 9, 2001 Town of FOUNTAIN HILLS Engineering Department MEMORANDUM RE: Lakeside Village Street Lights Request for transfer of responsibility to Town The Lakeside Village Association, by letter of May 22, 2001, has requested that the Town of Fountain Hills consider taking over and assuming the financial responsibility for the street lighting on both sides of the street right-of-way around Fountain Park and on Panorama Drive. A copy of their request letter is attached. Councilman Wyman has requested via e-mail (attached) that this item be considered at this time by the Council. The Association had previously made a similar request on October 22, 1996. The Council considered that request on September 4, 1997; it died for lack of a motion. (Note: At that same time, the Council had agreed to assume responsibility for the median maintenance on Panorama Drive and El Lago Boulevard.) To date, the Council has maintained a "dark skies policy", and the Town itself does not have any general area streetlights. The Town does have a number of luminaires on traffic signal poles for intersection safety, ball field and general lighting at several parks, and has several lighted parking lots. Staff is not aware of any changes (other than an increase in the monthly bill to $577.42 per month) since our memo of August 29, 1997, and have attached that memo with its attachments. If the Council wishes to proceed with assuming responsibility for these street lights at this time, you may wish to first direct staff to proceed with a technical evaluation of the current lighting adequacy, condition, need, and Salt River Project contract for these lights. bb att. 5-22-01 letter from Lakeside Village Association ) 7-14-01 E-mail from Councilman Wyman ) See August 16th packet for these attachments 8-29-97 Staff Memo to Council with attachments ) cc: Scott Brendemuhl/Lakeside Village Property Manager Tom Ward Bryan Hughes Lakeside Village Street Lights.doc Page 1 of 1 LAKESIDE VILLAGE ASSOCIATION, INC. May 22, 2001 TO: Mayor, Council Members and Town Manager Town of Fountain Hills 16836 East Palisades Blvd. Fountain Hills AZ 85268 FROM: Lakeside Village Association RE: Lighting Maintenance Lakeside Village Association, Inc. As you may or may not know the Lakeside Village Association is the Master Association for several projects near and around Fountain Park. We, the below signed Presidents of the Master Association and of each sub -association Board represent approximately 772 unit members at build -out. The Master Association's primary function is to maintain street lighting, common areas and water features around the park. The reason we are writing is to respectfiilly request that the Town of Fountain Hills consider taking over and assuming the responsibility and costs of one of the areas. The street lighting around the park and down Panorama Drive to Momingside. These are leased from Salt River Project who maintains them. The current cost of the lighting is five hundred seventy seven dollars and forty-two cents ($577.42) per month to the Association. The Association would continue the maintenance of the water features and other landscaped common areas. The principal reason and rationale for this is that the lighting is in the right of way and is a direct benefit to the entire town. On behalf of all the residents within Lakeside Village, we ask that your strongly consider this request at your earliest convenience. If you have any questions, etc. please feel free to correspond through our Property Manager, Scott Brendemuhl at Fountain View Realty, Inc. Scott Brendemuhl Fountain View Realty, Inc. PO Box 18450 Fountain Hills AZ 85269 (480) 837-3156 Sincerely, �� William Wadsworth President, Lakeside Village Charles ubbard— resident Charles Frink — President Lakeside Resort Castias Lakeside Patio Homes Wjur,), M�y Mul n — President Al eonception — resident Momingside Ar a Dell Lago c4 1� J hn Steingart kPresident Robert Israel — 11resident Fo T al Rancho Montana /Z�d &I'a- d Adams — President Dan Evande—r--rTendent Mirage Heights Puerto Del Lago Dan K sident Bella Mike Wessle - President Di to Del Lago z 0 x * S4cu oo r L * * o m � r co * * CD a o� 1 O Q OD c� 4 D O 00 0� (QO ° rCD 0 o(D Samoan aman TOWN OF FOUNTAIN HILLS MEMORANDUM TO: The Honorable Mayor and Town Council THROUGH: William E. Farrell, Town Attorney and Acting Town Manager FROM: Jesse Drake, Senior Long Range Planner J b DATE: October 4, 2001 SUBJECT: Consideration of Resolution 2001-47 initiating a public participation program as a part of the preparation for the update to the Town of Fountain Hills General Plan. State of Arizona statute, ARS 461.06 B.1 requires that a governing body of each municipality adopt written procedures to provide effective, early and continuous public participation in the development and/or major amendment of a general plan form all geographic, ethnic and economical areas of the community. Adoption of this resolution would: 1. Identify the types of public participation to be conducted, 2. Authorize the initiation of the public participation process, and 3. Allow public meetings to be scheduled and inter -governmental agency communications to begin. The objectives of this public participation program are to: 1. Provide every citizen and affected party equal access to the general plan decision -making process. 2. Promote and encourage early and continuous involvement in the general plan update. 3. Provide opportunities for interaction and input into the decision -making process. 4. Ensure that all government decisions, policies and programs have citizen input. 5. Ensure opportunities for intergovernmental and inter -agency involvement and input. 6. Comply with all Growing Smarter requirements as described and amended in the Arizona Revised Statutes. RESOLUTION 2001-47 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, INITIATING A PUBLIC PARTICIPATION PROGRAM AS A PART OF THE PREPARATION FOR THE UPDATE TO THE TOWN OF FOUNTAIN HILLS GENERAL PLAN. WHEREAS, The Town Council of the Town of Fountain Hills, as the governing body of real property located in the Town of Fountain Hills, desires to empower its citizens to participate and provide guidance in the planning process of updating the existing adopted General Plan, and WHEREAS, The Town Council of the Town of Fountain Hills considers the input of its citizens a valuable component of good government, and WHEREAS, The State of Arizona statute, ARS 461.06 13.1 requires that a governing body of each municipality adopt written procedures to provide effective, early and continuous public participation in the development and/or major amendment of a general plan form all geographic, ethnic and economical areas of the community, NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, as follows: Section 1. The objectives of this public participation program are to: 1. Provide every citizen and affected party equal access to the general plan decision -making process. 2. Promote and encourage early and continuous involvement in the general plan update. 3. Provide opportunities for interaction and input into the decision -making process. 4. Ensure that all government decisions, policies and programs have citizen input. 5. Ensure opportunities for intergovernmental and inter -agency involvement and input. 6. Comply with all Growing Smarter requirements as described and amended in the Arizona Revised Statutes. Resolution No. 2001-47 Page 1 of 2 %WA Section 2. That in order to accomplish these objectives, the following actions shall be taken: 1. The Town shall provide opportunities for public input and involvement at public hearings after effective notice. 2. The Town shall provide opportunities for written comments. 3. The Town shall provide draft copies of the revised General Plan 2002 to be placed in at least two public buildings in the Town for public review and comment. 4. The Town shall coordinate with and shall provide draft copies of the revised General Plan 2002 to be delivered to all affected intergovernmental and inter- agency parties with adequate time for review and for comment. 5. The Town shall provide handout materials, support materials for publication, pubic notice materials and any materials necessary in the preparation of election brochures at community meetings. 6. The Town shall provide information and notices for public hearings using any/all of the following public notification techniques: a. News releases b. Community newsletters c. Public service announcements d. Web page information and announcements 7. The Town shall present the proposed update of the General Plan at public meetings, and with effective notice, to the Planning and Zoning Commission for their recommendation and to the Town Council for approval. 8. After Town Council approval the General Plan 2002 shall be submitted to the voters for ratification. PASSED AND ADOPTEDAY the Mayor and Common Council of the -Town of Fountain Hills, Arizona, this V4-�- day of b LA , 2001. TOWN OF FOUNTAIN HILLS ATTESTED TO: Sharon Wrgan, yor Cassie B. Hansen, Director of Administration/Town Clerk REVIEWED BY AND APPROVED AS TO FORM: William E. Farrell, Town Attorney and Acting Town Manager Resolution No. 2001-47 Page 2 of 2 Town of Fountain Hills Memorandum DATE: September 28, 2001 TO: The Honorable Mayor and Common Council FROM: Jeffrey Valder, Community Development Directo<v_�_3 THROUGH: William E. Farrell, Acting Town Manager SUBJECT: Resolution 2001-42, abandoning the Cholula Drive and Ramon Drive rights -of way located in Plat 507-E. There are several lots and two streets in an old remnant subdivision, known as Plat 507-E, that are proposed to be included in the Eagles Nest subdivision. In order to subdivide the Eagles Nest area of Fountain Hills, MCO needs to absorb this remnant subdivision into Eagles Nest. Plat 507-E was originally subdivided in 1973, but the roads and lots were never developed. Most of Plat 507-E was replatted and developed with the Plat 514 subdivision several years ago. A small portion of Plat 507-E remains, and MCO has proposed that this area be included in the Eagles Nest subdivision. 4W In order to facilitate the Eagles Nest subdivision, the Town needs to abandon the rights -of -way back to MCO, because the current rights -of -way are proposed to be altered by the Eagles Nest preliminary plat. Staff recommends that the Town Council approve Resolution 2001-42 on October 4, 2001, concurrently with the Town Council's consideration of the Preliminary plat for Eagles Nest. If adopted, this resolution will not be recorded until just before the Eagles Nest Final Plat. When recorded, return to: Engineering Department Town of Fountain Hills P.O. Box 17958 Fountain Hills, AZ 85269 RESOLUTION 2001-42 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA PURSUANT TO A.R.S § 28-7201 ET. SE0. ABANDONING ALL RIGHT, TITLE, OR INTEREST IN ALL OF A CERTAIN PUBLIC RIGHT -OF WAY KNOWN AS RAMON DRIVE LOCATED IN PLAT 507-E, FOUNTAIN HILLS ARIZONA, AS RECORDED IN BOOK 165 OF MAPS, PAGE 43, RECORDS OF MARICOPA COUNTY AND IN A PORTION OF A CERTAIN PUBLIC RIGHT -OF WAY KNOWN AS THAT PORTION .OF CHOLULA DRIVE LOCATED IN PLAT 507-E, FOUNTAIN HILLS ARIZONA, AS RECORDED IN BOOK 165 OF MAPS, PAGE 43, RECORDS OF MARICOPA COUNTY. WHEREAS, A.R.S. § 28-7201 et. sec . provides for the disposition of unnecessary public roads; and WHEREAS, A.R.S. § 28-7203 provides that a roadway or portion of a roadway may be exchanged with an abutting owner for all or part of a new public roadway; and WHEREAS, The Town Council of the Town of Fountain Hills, as the governing body of the Town; and NOW THEREFORE, be it resolved by the Mayor and Common Council of the Town of Fountain Hills, Arizona as follows: SECTION 1. That all of Ramon Drive as shown in Exhibit "A" and legally described in Exhibit `B", located northeast of and abutting Lots 1,2 and 3, Block 2 of Plat 507-E, Fountain Hills, Arizona, as recorded in Book 165 of maps, Page 43 records of Maricopa County, Arizona; are hereby declared to be no longer necessary for public use as a right-of-way. SECTION 2. That a portion of a Cholula Drive as shown in Exhibit "A" and legally described in Exhibit `B", located between Lots 54, Block 1 and Lot 6, Block 3 of Plat 507- E, Fountain Hills, Arizona, as recorded in Book 165 of maps, Page 43 records of Maricopa County, Arizona; are hereby declared to be no longer necessary for public use as a right-of-way. RESOLUTION 2001-42 Page 1 of 2 0 N W J Q � W N o r U_ v0i u x a c=i Q o Z ir U 0 p LLJ (D p N Z W w0 <Q I� Q W N � � �L2rn OLO0 C) O 1- -� Z Y OA �O QO J m IZ 7/ /-- LLJ Lim10 r` Q JOW Ln O L!) QZcD W � QY J O 0 O m N J I � N � U U ca � I W W / U U0Q I OL / O / W a_ C oet 00L17 I QZc°I Cj ..4r1 Ca y W~Y / J ; / to I^ Q Z \ UI JIU 1 0 ( S� U v> `i 04 �P O UN r� LO N CD Z Z Z C� W L m W l.L O O 00 Z_ r7 O m m 00 Z ,tS'�S81 = CD D7 'd' Z O J N�� 00 V) 0 0_ 0000 D0000000 W 0 Ln Ln O Ln Ln Ln Ln JQ QQ' NNONI- n N N I-r7NN f- fl- W 0j'0000r7 �Q Pr7P000N �w oC7�OL()11 CD U p r- o n n r- r'�NONNr7N W Nr7�LncDl- �U(>UUUUU U W W Z O O O O p O N OfLC) rn000 LC) r� Q N N p p -rC4 W p)Q)nn(DO;F' m cD cD d-'t "t C4 0 W (n (n Z (n (n Z (n J m Q W O O p p 0 0 0 U O O O O O ZW Ln000000 ,J Ln 00 LO LC) Ln W Z N r) n (D I- J J J J J J J s LL. OrlN to o� N < Li � W m = C Z Z Z CD ^Eo "zT 00W J 3 Z (nLr<W �Z =O= F- � I- �U� OWO Cr) (n Z M„t5,1Z.00N I 6L:01,:60 LO/6L/60 JM06MP'LZX3ZROZ,\P('A?�Z000ZS16�h!O- llC>1It, UWilliam EXHIBIT B RIGHT-OF-WAY ABANDONMENT A PORTION OF PLAT 507-E, BOOK 165, PAGE 43, RECORDS OF MARICOPA COUNTY, ARIZONA IN A PORTION OF THE SOUTHWEST QUARTER OF SECTION 5, TOWNSHIP 3 NORTH, RANGE 6 EAST OF THE GILA AND SALT RIVER BASE AND MERIDIAN, MARICOPA COUNTY, ARIZONA; BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF SAID SECTION 5; THENCE NORTH 000 21' 54" WEST, ALONG THE WEST LINE OF SAID SECTION 5, A DISTANCE OF 1853.54 FEET; THENCE NORTH 890 38' 06" EAST, LEAVING SAID WEST LINE OF SECTION 5, • A DISTANCE OF 733.72 FEET TO A POINT ON THE NORTHERN MOST RIGHT- OF-WAY OF CHOLULA DRIVE, SAID POINT BEING THE SOUTHERN MOST CORNER OF LOT 54, BLOCK 1 OF PLAT NUMBER 507-E, BOOK 165, PAGE 43, RECORDS OF MARICOPA COUNTY SAID POINT BEING THE POINT OF BEGINNING; THENCE NORTH 690 25' 00" EAST, ALONG THE NORTH LINE OF SAID RIGHT OF WAY, A DISTANCE OF 225.00 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE TO THE SOUTH, HAVING A RADIUS OF 325.00 FEET; THENCE EASTERLY ALONG THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 370 30' 00", A DISTANCE OF 212.71 FEET TO A POINT ON THE SOUTHERN LOT LINE OF LOT 27, PLAT NUMBER 515 AMENDED, BOOK 409, PAGE 26 RECORDS OF MARICOPA COUNTY; THENCE SOUTH 730 05' 00" EAST, ALONG THE SOUTH LOT LINE OF SAID LOT 27, SAID LINE ALSO BEING THE NORTHERLY RIGHT-OF-WAY OF CHOLULA DRIVE PER PLAT NUMBER 507-E, BOOK 165, PAGE 43, RECORDS OF MARICOPA COUNTY, A DISTANCE OF 460.00 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE TO THE NORTH, HAVING A RADIUS OF 225.00 FEET; THENCE EASTERLY ALONG THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 210 19' 37", A DISTANCE OF 83.75 FEET, SAID ARC BEING THE NORTHERLY RIGHT-OF-WAY OF CHOLULA DRIVE AND SOUTHERLY LOT LINE OF LOT 51, BLOCK 1, PLAT NUMBER 507-E, BOOK 165, PAGE 43, RECORDS OF MARICOPA COUNTY, TO A POINT; THENCE SOUTH 040 23' 22" EAST, LEAVING SAID RIGHT-OF-WAY, A DISTANCE OF 50.00 FEET TO THE BEGINNING OF A NON -TANGENT CURVE CONCAVE TO THE NORTH, HAVING A RADIUS OF 275.00 FEET, TO WHICH A RADIAL LINE BEARS NORTH 04024'23" WEST, SAID CURVE BEING THE SOUTHERLY RIGHT-OF-WAY LINE OF CHOLULA DRIVE AND NORTHERLY LOT LINE OF LOT 6, BLOCK 3, PLAT NUMBER 507-E, BOOK 165, PAGE 43, RECORDS OF MARICOPA COUNTY; THENCE WESTERLY ALONG THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 210 19' 23", A DISTANCE OF 102.34 FEET; THENCE NORTH 73005'00" WEST, A DISTANCE OF 460.00 FEET, ALONG THE SOUTHERLY RIGHT-OF-WAY LINE OF CHOLULA DRIVE PER PLAT NUMBER 507-E, TO THE BEGINNING OF A TANGENT CURVE CONCAVE TO THE SOUTH, HAVING A RADIUS OF 275.00 FEET; THENCE WESTERLY ALONG THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 370 30' 00", A DISTANCE OF 179.99 FEET, SAID CURVE BEING THE SOUTHERLY RIGHT-OF-WAY LINE OF CHOLULA DRIVE PER PLAT NUMBER 507-E; THENCE SOUTH 69025'00" WEST, A DISTANCE OF 55.00 FEET ALONG THE SOUTHERLY RIGHT-OF-WAY LINE OF CHOLULA DRIVE, TO THE BEGINNING OF A TANGENT CURVE CONCAVE TO THE SOUTHEAST, HAVING A RADIUS OF 20.00 FEET; THENCE SOUTHWESTERLY ALONG THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 90000'00", A DISTANCE OF 31.42 FEET TO THE BEGINNING OF A COMPOUND CURVE, CONCAVE TO THE NORTHEAST, HAVING A RADIUS OF 375.00 FEET; THENCE SOUTHERLY ALONG THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 23015' 00", A DISTANCE OF 152.17 FEET, SAID CURVE BEING THE EASTERLY RIGHT-OF-WAY OF RAMON DRIVE PER PLAT NUMBER 507-E, BOOK 165, PAGE 43, RECORDS OF MARICOPA COUNTY; THENCE SOUTH 43050'00" EAST, A DISTANCE OF 100.00 FEET, ALONG THE EASTERLY RIGHT -OF WAY OF RAMON DRIVE TO THE SOUTHERN CORNER OF LOT 1, BLOCK 3, PLAT NUMBER 507-E, BOOK 165, PAGE 43, RECORDS OF MARICOPA COUNTY; THENCE SOUTH 46010'00" WEST, A DISTANCE OF 50.00 FEET TO THE EASTERLY CORNER OF LOT 3, BLOCK 2, PLAT NUMBER 507-E; THENCE NORTH 43050'00" WEST, A DISTANCE OF 100.00 FEET ALONG THE WESTERLY RIGHT-OF-WAY OF RAMON DRIVE, PLAT NUMBER 507-E, TO THE BEGINNING OF A TANGENT CURVE CONCAVE TO THE NORTHEAST, HAVING A RADIUS OF 425.00 FEET; THENCE NORTHWESTERLY ALONG THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 23015'00", A DISTANCE OF 172.46 FEET ALONG THE WESTERLY RIGHT-OF-WAY OF RAMON DRIVE, PLAT NUMBER 507-E, TO THE BEGINNING OF A REVERSE CURVE, CONCAVE TO THE SOUTHWEST, HAVING A RADIUS OF 20.00 FEET; THENCE WESTERLY ALONG THE ARC OF SAID CURVE THROUGH A CENTRAL ANGLE OF 90000' 00", A DISTANCE OF 31.42 FEET, SAID CURVE BEING THE SOUTHERLY RIGHT OF WAY OF CHOLULA DRIVE; THENCE SOUTH 69025'00" WEST, ALONG THE SOUTHERLY RIGHT-OF-WAY OF CHOLULA DRIVE, A DISTANCE OF 80.00 FEET TO THE WESTERN MOST CORNER OF LOT 1, BLOCK 2, PLAT NUMBER 507-E; THENCE NORTH 20035'00" WEST, A DISTANCE OF 50.00 FEET TO THE POINT OF BEGINNING; SAID ABANDONMENT CONTAINS 63,007 SQUARE FEET OR 1.45 ACRES MORE OR LESS SECTION 3. That the public rights -of -way as shown in Exhibit "A" and described in Exhibit "B" are vacated by recordation of this Resolution. SECTION 4. That upon recordation of this resolution in the office of the Maricopa County Recorder and pursuant to A.R.S. § 28-7203, title to the property shall vest in the owner of record of the property, as determined by the records of the Maricopa County Recorder on the day of recordation, that is located adjacent to the abandoned rights -of -way. PASSED AND ADOPTED this 4th day of October, 2001. FOR THE TOWN OF Sharon REVIEWED BY: William E. Farrel Acting Town Manager 0 'AIN HILLS: ATTEST: Cassie B. Hansen Town Clerk APPROVED AS TO FORM: illiam E. Farrell Town Attorney RESOLUTION 2001-42 Page 2 of 2 Town of Fountain Hills Memorandum DATE: September 28, 2001 TO: The Honorable Mayor and Town Council FROM: Jeffrey Valder, Director of Community Development THROUGH: William E. Farrell, Acting Town Manager SUBJECT: The Eagles Ridge North development applications. The purpose of this memorandum is to provide the Town Council with a final list of the stipulations relating to the Eagle Ridge North development applications. The Town Council has been provided with several documents that contain stipulations, including staff reports, letters and memoranda. Below you will find the final list of those preliminary plat stipulations that have been recently modified or of heightened interest. All of the stipulations contained in the August 17, 2001 staff report and in MCO's comment response letter of August 15, 2001, (Staff's initial comments are shown in regular type, MCO's responses are shown in bold and staff s resolution comments are shown in italics per our meeting of September 17, 2001, with MCO) remain effective unless modified herein. All of these stipulations have been agreed to by both MCO and Town staff. Community Development Department Stipulations: Eagle Ridge North Stipulation No. 3: Prior to Final Plat approval, show on the Final Plats for Eagles Nest and Eagle Ridge North that each lot will be allocated an average disturbance for each lot totaling not more than 9,420,500 square feet (415 Lots multiplied by 22,700 square feet). This disturbance allocation will include all disturbance necessary for the development of a lot, including driveways, utility lines, house construction, any other construction or grading and disturbance buffers. This disturbance allocation will also include any areas needed to be disturbed even if those areas had been previously disturbed through the subdivision construction process. If the developer constructs joint -use driveways during the subdivision improvement process, the disturbance for those driveways and underground utilities shall be included in each lot's disturbance allocation on the final plat. Prior to building permit approval, the lot owner will be required to dedicate to the Town a Hillside Protection Easement over all of a lot except for the area equal to the disturbance allocation for that lot as specified on the Final Plat. As a part of the agreement for this stipulation, staff will propose an amendment to the Zoning Ordinance, prior to final plat consideration, that will require disturbance buffers of at least five feet from any building, three feet from any wall or fence and one foot from the edge of any grading. Like all disturbance buffers, these minimum disturbance buffers would be chain -link fenced. If disturbance does take place within a Hillside Protection Easement, in addition to current remedies such as stop -work orders and required Town Council Memorandum Eagle Ridge North and Eagles Nest September 28, 2001 Page 2 of 4 revegetation, the proposed ordinance would create a new fine structure that would be implemented, on a square foot basis, at a rate high enough to ensure compliance. Eagle Ridge North Stipulation No. 5: Please confirm that Lots 54, 170, (Lots 35, 104, 125, 128, 144, 199 in Eagles Nest) have 145 linear feet of lot width. Most if not all of these lots have a smaller frontage on a second street. Although No Build Easements (NBE) are shown on these smaller frontages, the front yard is the narrower of the two street frontages, so the lot width is calculated along these frontages. Platting a separate parcel of land in lieu of the NBE should solve this problem in most if not all of these occurrences. If platting the separate 40-foot wide parcel reduces the lot size to less than 43,560 square feet, reduce the width of the parcel to maintain at least a lot size of 43,560 square feet. Eagle Ridge North Stipulation No. 6: Prior to final plat approval submit and gain Town approval of conceptual site plans for the subdivisions. All proposed lots must be buildable without the need of future variances. Show that a single-family house can be developed on each of these lots without a cut/fill waiver, with a driveway not exceeding 18% slope and conforming to all Fire District regulations, within the setbacks, that all disturbance (including disturbance for utilities and sewer laterals) is contained outside of proposed Hillside Protection Easements and in conformance with all applicable subdivision and zoning ordinance regulations. If a lot cannot be shown as developable it will either be reconfigured so that it is developable or it shall be removed from the final plat. These site plans will be held to be representative of any of the lots ,in Eagle Ridge North and Eagles Nest. It is understood that a conceptual site plan indicates one of perhaps many ways that a lot may be developed within Town regulations, and the property owner is free to submit alternative designs. A note on the final plats describing the challenges of development in these subdivisions shall be provided. The following language of this note is preliminary: "Due to the nature of the existing terrain, some lot owners may need to design multi -level houses to comply with Town zoning and other development regulations." Provide conceptual site plans for the agreed -upon lots in Eagles Ridge North and Eagles Nest. Engineering Department Stipulations for Eagle Ridge North: Staff has reviewed MCO's comment response letter of August 15, 2001, and has reached the following resolutions with MCO. (Staff s initial comments are shown in regular type, MCO's responses are shown in bold and staff s resolution comments are shown in italics per our meeting of September 17, 2001, with MCO. The comments/responses/resolutions are listed in the same order used by MCO in their August 15, 2001, response letter. Town Council Memorandum Eagle Ridge North and Eagles Nest September 28, 2001 Page 3 of 4 PRELIMINARY PLAT General Comments: (w) Loop road Street D and I is over 6,000 feet in length (6,137'). We understood that this was not an issue, based on the comments at the Technical Review meeting. Staff will recommend that the Council allow this minor amount of over -length loop road. Traffic Impact Report At the Eagles Ridge Drive/Palisades intersection: • Construct the conduit and pull boxes for a future traffic signal across the north and south legs and west leg where not currently (and west leg where not correctly available). It is our understanding that the conduit and pull boxes were installed with the initial improvement of this intersection. If that is not the case, it seems to make sense to install them only if, and when, it is determined that a traffic signal is, in fact, warranted. No conduit pull boxes have ever been placed on the north and south legs of Eagle Ridge Drive at Palisades. • Extend MCO's (or SunRidge Canyon's if previously subrogated) obligation to pay 50% of the traffic signal costs if warranted prior to the extended date of December 2007. We do not agree with the extension of the SunRidge obligation referenced beyond the current October 2003 date. Prior to final plat approval, an equitable cost split will be determined among the Town, this subdivision, and other subdivisions that have or will have (or should have) a participation commitment for this work both for the conduits and for the traffic signal. FINAL PLAT AND IMPROVEMENT PLANS Traffic Impact Report • In figure 3, Eagle Ridge Drive should also be a minor collector from Street S to Street I, since its 1510 vpd exceeds the stipulated 1000 vpd. This segment is a minor collector. Revise the report to reflect the minor collector status. • . The design speed for the minor collector (Eagle Ridge Drive) should be 30 mph, instead of 25 mph. [Post speed advisory plates, where needed.] The design speed for the minor collector is 30 mph, but posting at 25 mph may be desirable. Agree. Collector streets should generally be posted below the design speed. • Because of the steep uphill grades, through traffic volume (on an undersized street by the normal Town subdivision standards), and side street volume, provide the following northwest bound turn pockets along Eagle Ridge drive. ■ Right turn at Street D. ■ Left turn at Street K (extend the street median for this one block to form this turn pocket). ■ Right turn, at street I. ■ Left (U-turn) at Lot 167. ■ Left (U-turn) at Street S. All of the above three turn pockets should be 12' wide (to back of curb); 100' [60' long], and have a 15:1 taper (for right turns, and City of Scottsdale reverse curve for the left turn). We really questioned the need for these turn pockets, but asked our traffic consultant to review the issue. Please see the attached letter from Jim Renshaw. The presence, locations, and configuring of these turn pockets will be determined with the improvement plans. Town Council Memorandum Eagle Ridge North and Eagles Nest September 28, 2001 Page 4 of 4 CONCLUSION Staff recommends Town Council approval of the cut/fill waivers and the preliminary plats for the Eagles Ridge North and the Eagles Nest subdivisions, with all of the stipulations included in this memorandum. 11 Town of Fountain Hills Memorandum DATE: September 28, 2001 TO: The Honorable Mayor and Town Council FROM: Jeffrey Valder, Director of Community Development 8q_,� THROUGH: William E. Farrell, Acting Town Manager SUBJECT: The Eagles Nest development applications. The purpose of this memorandum is to provide the Town Council with a final list of the stipulations relating to the Eagles Nest development applications. The Town Council has been provided with several documents that contain stipulations, including staff reports, letters and memoranda. Below you will find the final list of those preliminary plat stipulations that have been recently modified or of heightened interest. All of the stipulations contained in the August 17, 2001 staff report and in MCO's comment response letter of August 15, 2001, (Staff s initial comments are shown in regular type, MCO's responses are shown in bold and staff s resolution comments are shown in italics per our meeting of September 17, 2001, with MCO) remain effective unless modified herein. All of these stipulations have been agreed to by both MCO and Town staff. Community Development Department Stipulations: Eagles Nest Stipulation No. 5: Prior to Final Plat approval, show on the Final Plats for Eagles Nest and Eagle Ridge North that each lot will be allocated an average disturbance for each lot totaling not more than 9,420,500 square feet (415 Lots multiplied by 22,700 square feet). This disturbance allocation will include all disturbance necessary for the development of a lot, including driveways, utility lines, house construction, any other construction or grading and disturbance buffers. This disturbance allocation will also include any areas needed to be disturbed even if those areas had been previously disturbed through the subdivision construction process. If the developer constructs joint -use driveways during the subdivision improvement process, the disturbance for those driveways and underground utilities shall be included in each lot's disturbance allocation on the final plat. Prior to building permit approval, the lot owner will be required to dedicate to the Town a Hillside Protection Easement over all of a lot except for the area equal to the disturbance allocation for that lot as specified on the Final Plat. As a part of the agreement for this stipulation, staff will propose an amendment to the Zoning Ordinance, prior to final plat consideration, that will require disturbance buffers of at least five feet from any building, three feet from any wall or fence and one foot from the edge of any grading. Like all disturbance buffers, these minimum disturbance buffers would be chain -link fenced. If disturbance does take place within a Hillside Protection Easement, in addition to current remedies such as stop -work orders and required Town Council Memorandum Eagles Nest September 28, 2001 Page 2 of 5 revegetation, the proposed ordinance would create a new fine structure that would be implemented, on a square foot basis, at a rate high enough to ensure compliance. Eagles Nest Stipulation No. 6: Please confirm that Lots 54, 170, (Lots 35, 104, 125, 128, 144, 199 in Eagles Nest) have 145 linear feet of lot width. Most if not all of these lots have a smaller frontage on a second street. Although No Build Easements (NBE) are shown on these smaller frontages, the front yard is the narrower of the two street frontages, so the lot width is calculated along these frontages. Platting a separate parcel of land in lieu of the NBE should solve this problem in most if not all of these occurrences. If platting the separate 40-foot wide parcel reduces the lot size to less than 43,560 square feet, reduce the width of the parcel to maintain at least a lot size of 43,560 square feet. Eagles Nest Stipulation No. 7: Prior to final plat approval submit and gain Town approval of conceptual site plans for the subdivisions. All proposed lots must be buildable without the need of future variances. Show that a single-family house can be developed on each of these lots without a cut/fill waiver, with a driveway not exceeding 18% slope and conforming to all Fire District regulations, within the setbacks, that all disturbance (including disturbance for utilities and sewer laterals) is contained outside of proposed Hillside Protection Easements and in conformance with all applicable subdivision and zoning ordinance regulations. If a lot cannot be shown as developable it will either be reconfigured so that it is developable or it shall be removed from the final plat. These site plans will be held to .be representative of any of the lots in Eagle Ridge North and Eagles Nest. It is understood that a conceptual site plan indicates one of perhaps many ways that a lot may be developed within Town regulations, and the property owner is free to submit alternative designs. A note on the final plats describing the challenges of development in these subdivisions shall be provided. The following language of this note is preliminary: "Due to the nature of the existing terrain, some lot owners may need to design multi -level houses to comply with Town zoning and other development regulations." Provide conceptual site plans for the agreed -upon lots in Eagles Ridge North and Eagles Nest. Eagles Nest Stipulation No. 9: The Acting Town Manager, Bill Farrell, has reviewed this stipulation with MCO. It is my understanding that Town staff and MCO have generally agreed to the following points: MCO will retain the fourth lot in Eagles Nest. The Town will not acquire and will not pay for the four acres of land in Eagle Ridge North south of Lots 104 and 105. The Town will participate, through the allocation of a portion of the Town's SRP aesthetics fund, in the under -grounding of a 69Kv transmission line underneath Eagle Ridge Drive at the southern edge of Eagles Ridge North. Town Council Memorandum Eagles Nest September 28, 2001 Page 3 of 5 Engineering Department Stipulations for Eagles Nest: Staff has reviewed MCO's comment response letter of August 15, 2001, and has reached the following resolutions with MCO. (Staff s initial comments are shown in regular type, MCO's responses are shown in bold and staff s resolution comments are shown in italics per our meeting of September 17, 2001, with MCO). The comments/responses/resolutions are listed in the same order used by MCO in their August 15, 2001, response letter. PRELIMINARY PLAT General Comments: Show Lot 27 of Plat 515-A. Will Lot 27 (non -Hillside Protection Easement area) be allowed access into this subdivision? By what document? Four Peaks Court provides access and utility service to Lot 27. This can be stated in a note on the Final Plat. The purpose of Tract V is unclear? Provide a sidewalk/bikeway if this is the access to the park. This tract is the access corridor from Red Sky Road to the McDowell Mountain Park. Alternatively to the above sidewalk/bikeway, provide adequate signage on Red Sky Road for an 8' trail and grading within Tract V, as needed. Traffic Impact Report At the SunRidge Drive/Palisades intersection: • Construct the conduit and pull boxes for a future traffic signal. It is our understanding that the �r conduit and pull boxes were installed with the initial improvement of this intersection. If that is not the case, it seems to make sense to install them only if, and when, it is determined that a traffic signal is, in fact, warranted. No conduit and pull boxes were ever actually installed, to date. Extend MCO's (or SunRidge Canyon's, if previously subrogated) obligation to pay 50% of the traffic signal costs if warranted prior to the extended date of December 2007, or 5-years past subdivision completion, whichever is later. (SunRidge Canyon has an obligation to pay 50% if warranted prior to approximately October 2003.) (Put these items in the Development Agreement.) We do not agree with the extension of the obligation referenced. Prior to final plat approval, determine an equitable cost split among the Town, this subdivision, and other subdivisions/entities, which have or will have a participation commitment for both the conduits and for the traffic signal. FINAL PLAT AND IMPROVEMENT PLANS General Comments: Golden Eagle Blvd/Mountain Parkway should remain a minor collector for its full length. (Staff would be willing to consider a reduction to a local road width if. the Fire Station does not remain located within this plat, where its ADT will be less than 700-1000 vpd, past any potential future park entrance turnoff, where no left turn lanes will be needed, and where the roadway grade/curves do not exceed that required for a minor collector.) (w) Mountain Parkway shall be local street section (50' wide right-of-way) minimum throughout the loop. The preliminary plat reflects a minor collector throughout with the exception of the segment from Wildflower Town Council Memorandum Eagles Nest September 28, 2001 Page 4 of 5 Lane to Red Sky Road. This was our understanding based on the comments during the technical review meeting. A Fire Station with only an attack truck/ambulance would be acceptable for reduction to a local road. It is therefore anticipated that this roadway will be built at local road width, but will generally meet minor collector grades and curves standards. Submit a preliminary water distribution system report (none was submitted). Okay to submit with Improvement Plans. A water study will be required to verify the adequacy of the entire system include volume, pressure and looping in your calculations. It appears more loops may be required due to the length of cul-de-sacs and dead end lines. The study is underway. The Water Company in recent correspondence has also raised the issue of needing additional looping water lines (and the Fire District will presumably also raise this issue.) • Consider shortening the street pavement cul-de-sac bulb at Cholula Drive, Four Peaks Court, and Copper Crest, if feasible, and using an access easement/PUE to the farthest lot. While we are always in favor of reducing roadway lengths, in these cases the issues are; (1) the Cholula design reflects the existing paving, a reduction would be topographically challenging, (2) Four Peaks Court serves Lot 27, Plat 515A, and (3) a reduction in the length of Copper Crest would produce sub -standard lot widths for Lots 160 & 161. Note that this comment is to "consider". (1) On Cholula, we recognize that the steep hill is a constraint. However, the cul- de-sac bulb would easily fit into new right-of-way within Lot 27 (north side) or perhaps even east of the hill. (2) An extended driveway from Lot 27, either through right-of-way or using an access easement, could shorten the much wider roadway on Four Peaks Court and reduce the overall disturbance. (3) Acknowledged. Discretionary Town Council approval of Lots 160 and/or161 as ® "flag" lots would be necessary to shorten Copper Crest. The Engineering Department would support this. After consideration, MCO likely will not be making these changes. Traffic Impact Report The design speed for the minor collector (Golden Eagle Blvd./Mountain Parkway) should be 30 mph, instead of 25 mph. Post speed advisory plates, where needed. The design speed for the minor collector is 30 mph, but posting at 25 mph may be desirable. Agree. Collector streets should generally be posted below the design speed. Because of the steep uphill grades, through traffic volume, side street volume, bike/pedestrian path/emergency vehicle usage, and maybe possible future public access, provide right-of-way and grading to accommodate a potential future right turn pocket at the westbound Trailhead turnoff (Red Sky Road?) from Golden Eagle Blvd/Mountain Parkway. We really question the need for a right turn pocket at this location, but have asked our traffic consultant to review the issue. The comment only requests that adequate right-of-way be dedicated (or a roadway easement would also be acceptable). Regarding grading, since the contours appear to be nearly perpendicular to the roadway, the retaining walls could be reasonably set back beyond the "future" right turn lane. Provide a left turn pocket westbound at the Golden Eagle gate onto Wildflower Lane. The above turn pockets should be 12' wide (to back of curb); 60' long, and have a 10:1 taper (for the right turn, and City of Scottsdale reverse curve for the left turn). Again, we question the need, but have asked for comments from our traffic consultant. This left turn pocket could be fitted in with only a minor 6' of roadway widening each side (52' total width street instead of 40'). It will eliminate turning movement impedance and accidents on traffic approaching/departing the gate. Town Council Memorandum Eagles Nest September 28, 2001 Page 5 of 5 CONCLUSION Staff recommends Town Council approval of the cut/fill waivers and the preliminary plat for the Eagles Nest subdivisions, with all of the stipulations included in this memorandum. L�_ Town of Fountain Hills Memorandum DATE: October 4, 2001 TO: The Honorable Mayor and Town Council FROM: Jeffrey Valder, Director of Community Development THROUGH: William E. Farrell, Acting Town Manager SUBJECT: The Eagles Ridge North / Eagles Nest development applications. Bill Farrell, the Acting Town Manager, met with Town Councilmembers and representatives of MCO today and asked me to prepare a list of modified stipulations that were generally agreeable to both the Town and MCO. The following list applies to both subdivisions. Staff wanted to prepare this list to facilitate both discussion and a possible motion on the two preliminary plat applications. This list of modified stipulations is.as follows: There is a stipulation in the Eagles Nest staff report that requires the abandonment of a Non - Vehicular Access Easement along Sunridge Drive prior to preliminary plat approval. This stipulation should be amended to read as follows: "The Non -Vehicular Access Easement along Sunridge Drive need not be abandoned by separate instrument, but shall be shown as abandoned on the final plat for Eagles Nest. The preliminary plat approval of Eagles Nest constitutes Town Council authorization for the abandonment of this easement." 2. "MCO has provided a conceptual site plan that would accommodate the development of 20 parking spaces at the current terminus of Golden Eagle Boulevard, just east of the proposed northern gatehouse for the Eagles Nest development. The final plat and improvement plans for this portion of the Eagles Nest subdivision shall be modified to be consistent with this conceptual site plan. MCO will develop the ten parking spaces along the southern side of Golden Eagle and the Town will be responsible for the development of the ten parking spaces on the northern side of Golden Eagle Boulevard." 3. This modified stipulations covers several matters that have been of interest. The stipulation shall read as follows: "Lot 49 in Eagles Nest shall be retained as shown on the preliminary plat plans. The Town will acquire the 1.2 acre parcel of land located south and west of Lot 104 in Eagles Ridge North. The Town will not acquire the 4.0 acre parcel of land located south and east of Lot 105 in Eagles Ridge North, but will acquire an as -yet undefined 4.0 acre triangular -shaped parcel of land located at the rear of Lots 66-73 to provide additional area for trail development. The Town will contribute up to $500,000 in SRP Aesthetics Fund money toward the under -grounding of the 69Kv transmission line at the southern end -of Eagles Ridge North, between Tract "G" and Lot 5, and the total purchase price for the land paid by the Town shall be reduced to 13.0 million dollars." Town Council Memorandum Eagle Ridge North and Eagles Nest October 4, 2001 Page 2 of 3 4. The per -lot disturbance area stipulation is perhaps the only stipulation where there is not 100% agreement. Staff recommends that for future administration and clarity purposes, that an average per lot disturbance number is utilized, instead of complicating this stipulation with a combination of numbers and as -built documents to determine the required per -lot disturbance allowance and preservation requirement. The second part of this stipulation pertains to disturbance buffers. Staff will initiate an amendment to the Zoning Ordinance that would codify the minimum horizontal distance acceptable to the Town between certain types of construction/grading activity and a hillside protection easement or a required non -disturbance area. The ordinance on those minimum horizontal "disturbance buffers" will be considered by the Town Council at your November 1, 2001 Town Council meeting. The stipulation is reprinted below. If there is a modification to the stipulation, staff suggests that it be limited to the numbers in bold. Prior to Final Plat approval, show on the Final Plats for Eagles Nest and Eagle Ridge North that each lot will be allocated an average disturbance for each lot totaling not more than 9,420,500 square feet (415 Lots multiplied by 22,700 square feet). This disturbance allocation will include all disturbance necessary for the development of a lot, including driveways, utility lines, house construction, any other construction or grading and disturbance buffers. This disturbance allocation will also include any areas needed to be disturbed even if those areas had been previously disturbed through the subdivision construction process. If the developer constructs joint -use driveways during the subdivision improvement process, the disturbance for those driveways and underground utilities shall be included in each lot's disturbance allocation on the final plat. Prior to building permit approval, the lot owner will be required to dedicate to the Town a Hillside Protection Easement over all of a lot except for the area equal to the disturbance allocation for that lot as specified on the Final Plat. As a part of the agreement for this stipulation, staff will initiate an amendment to the Zoning Ordinance, prior to final plat consideration, that will require disturbance buffers of at least five feet from any building, three feet from any wall or fence and one foot from the edge of any grading. Like all disturbance buffers, these minimum disturbance buffers would be chain -link fenced. If disturbance does take place within a Hillside Protection Easement, in addition to current remedies such as stop -work orders and required revegetation, the proposed ordinance would create a new fine structure that would be implemented, on a square foot basis, at a rate high enough to ensure compliance. 5. "Lot 27 in Plat 515 Amended already exists as a platted lot and is not considered to be the 4160' lot in these two subdivisions. It will, however, be accessed through the Eagles Nest subdivision. There is no prohibition to the provision of vehicular access to Lot 27 in plat 515 Amended through the Eagles Nest subdivision." 6. "MCO shall include language in the CC&Rs for the Eagles Nest and Eagles Ridge North subdivisions that prohibit the re -subdivision of any lot or parcel in the two subdivisions, unless those subdivisions are minor lot -line adjustments and then they shall be at the sole discretion of the Town of Fountain Hills." (This stipulation should appear in the final Settlement Agreement.) EN -ERN Box Culvert.doc Pagel of 3 Chron 227 �O I I N o � � 4 that is L� TO: Honorable Mayor and Co cil FROM: Randy L. Harrel ' (� DATE: September 28, 2001 Town of FOUNTAIN HILLS Engineering Department MEMORANDUM RE: Roadway Culvert/Bridge Design Guidelines Eagle's Nest and Eagle Ridge North This memorandum provides an overview of the hydraulic design guidelines utilized by Town staff and engineering consultants. It applies to the hydraulic design of culverts, bridges, and dip sections for both of these subdivisions, for other developments, and for Town -funded construction. This information was requested by Councilwoman Ralphe. Culverts, bridge and dip section elevations and waterway opening lengths need to be adequate to handle the design volume of water. The criteria for designing those structures (and their references) are as follows: CULVERTS The Fountain Hills Subdivision Ordinance (the "Ordinance") Section 508E states: "Where drainageways cross streets, culverts shall be installed to convey ten year frequency storm flows under the pavement, with higher volume storm flows being allowed to flow over the pavement in dip sections." The "Ordinance" Exhibit 28 states: "Culvert sized to carry 10-year frequency storm." "6" maximum flow depth [over the roadway] for 100-year storms." These criteria govern for local roadways, driveways, parking lots and other minor drainageway crossings. The Drainage Design Manual for Maricova County, Volume II, Hydraulics (the "Manual") Section 5.2.2.6, "Depth for Road Crossing" states: "Culverts for collector and arterial streets are to be designed to convey at least the 50-year peak discharge with no flow crossing over the roadway. Additionally, the flow depth over the roadway shall be limited to 0.5 feet for the 100-year peak discharge." "Regardless of the size of the culvert, street crossings shall be designed to convey the 100- year storm runoff under and/or over the road to an area downstream of the crossing to which the flow EN -ERN Box Culvert.doc Page 2 of 3 Chron 227 it would have gone in the absence of the street crossing. Flows up to and including the 100-year frequency event should not cause increased flooding to adjacent property or buildings, unless a drainage easement is acquired for those areas. The ponded headwater elevation should be delineated on a contour map, or other surveying methods used to identify the area inundated by the ponded water." The Town seeks to utilize whenever possible, 8' high x 12' wide (or larger) concrete box culvert barrel or 8' high Con -Arch barrels where the design flow requires a large waterway opening — instead of smaller box culverts or pipes —for the following reasons: • Lower risk of debris obstructing the culvert entrance • Lower risk of up -ending and squashing the culvert due to flow and debris • Low flows create less backup and ponding • Easier for maintenance clean out, if necessary • Less likely to require maintenance clean out • Wildlife crossing benefit • Potential hiker undercrossing Please note that the developer and the Town intend to use Con -Arch culverts without a concrete floor slab, where feasible. However, erosive channel bottom velocities, abutment scour potentials, hydraulic uplift, seepage forces, and utility undercrossing protection may well necessitate using a concrete bottom slab in many locations. DIP SECTIONS The "Ordinance", Section 508E states: "For washes with low flows, deletion of the culvert may be permitted where a concrete dip section is provided, when approved by the Town Engineer." However, because of the high water velocities in our steep washes, with the resulting potentially large amount of debris deposition and high scour velocity, the Town has seldom approved concrete dip crossings. The "Manual" Section 5.2.2.6 states: "In general, dip sections are not allowed. However, for flows crossing broad shallow washes where the construction of a culvert is not practical or desirable, the road may be dipped to allow the entire flow to cross the road. Use of dip sections must be approved by the governing municipality. The pavement through the dip section should have a one way slope parallel to flow and curbs and medians must not be raised. Upstream and downstream cutoff walls and aprons should be provided to minimize headcutting and erosion." Bridges The "Ordinance" contains no additional requirements for bridges other than those specified for culverts. (The Town currently has no actual bridges —other than those multiple barrel box culverts and Con -Arches, which are legally, but not technically, considered as bridges for inspection purposes.) The "Manual", Section 5.5 (pages 5-80 to 84 attached) provides that bridges: • Not worsen existing conditions • Have a pre and post hydraulic analysis made EN -ERN Box Culven.doc Page 3 of 3 Chron 227 • Account for potential debris collection on the piers �„r • Provide adequate freeboard (2' minimum in the 100-year storm) • Account for super critical (very shallow and fast) flow where applicable • Account for scour, degradation, lateral stream migration, and armoring We hope that this synopsis has provided you adequate information regarding our major drainage hydraulic design considerations. Staff believes that these criteria are very adequate --but are not excessively burdensome --to construct and to maintain. M. att. Cc: Bill Farrell Jeff Valder Tom Ward Jim Leubner Art Candelaria Susanna Struble Greg Bielli Dan Kelly E �01 Drainage Design Manual for Maricopa County, Volume II, Hydraulics rI 5.5 Bridges This section presents a brief overview of the hydraulic analyses for bridge crossings over open channels. A general discussion of scour is also presented. Comprehensive guidelines and criteria for hydraulic analyses of bridge crossings are beyond the scope of this manual. The reader should refer to appropriate texts and technical handbooks for further information on this subject. Roadways must often cross open channels in urban areas, therefore, sizing the -bridge openings is of paramount importance. In general, bridges should be designed to have as little effect as possible upon the flow passing beneath them. If possible, bridges over natural or man-made channels should be designed so that there is no disturbance to the flow whatsoever. Whenever piers are used, they need to be oriented parallel to flow. Impacts upon channels and floodplains created by bridges usually take the form of increased flow velocities through and downstream of the bridges, increased scour and upstream ponding due to backwater effects. These impacts can cause flood damage to the channel, to adjacent property and to the bridge structure itself. A new or replacement bridge will not be permitted to create a rise in the existing water surface elevation, to cause an increase in lateral extent of the floodplain, or to otherwise worsen existing conditions. 5.5.1 Hydraulic Analysis The hydraulic analyses of pre- and post -bridge conditions can be performed using a computerized step -backwater model. The HEC-2 program developed by the U.S. Army Corps of Engineers (USACE, 1990) is the most common backwater computation software available and is used nationwide. The Corps also recently released their HEC- RAS computer program (USACE, 1995a, and 1995b) which is capable of analyzing bridges. An analytical methodology for hydraulic analysis of bridge crossings is that described in Hydraulics of Bridge Waterways (USDOT, FHWA, HDS-1, 1978b). Another widely -used computer program is WSPRO (USDOT, FHWA, HY-7,1988) which incorporates the procedures of the HDS-1. A useful publication to accompany WSPRO is Bridge Waterways Analysis Model Research Report (USDOT, FHWA, 1986). Bridge analysis requires meticulous input preparation for proper analysis, care should be taken to review input data and to examine results thoroughly for reasonableness. 5-80 January 28, 1996 Culverts and Bridges If there is a good possibility of debris collecting on the piers, it may be advisable to use a value greater than the pier width to account for debris blockage. However, modeling of debris blockage should be reviewed with the jurisdictional agency. 5.5.2 Hydraulic Design Considerations Additional factors to be considered in the design of a bridge crossing include flow regime (i.e., subcritical or supercritical flow), anticipated scour effects, and freeboard. 5.5.2.1 Freeboard: Freeboard at a bridge is the vertical distance between the design water surface elevation and the low -chord of the bridge. The bridge low -chord is the lowest portion of the bridge deck superstructure. The purpose of freeboard is to provide room for the passage of floating debris, to provide extra area for conveyance in the event that debris build-up on the piers reduces hydraulic capacity of the bridge, and to provide a factor of safety against the occurrence of waves or floods larger than the design flood. Bridges should be designed to have a minimum freeboard of two feet for the 100- year event. The structural design of the bridge should take into account the possibility of debris and/or flows impacting the bridge. In certain cases, site conditions or other circumstances may limit the amount of freeboard at a particular bridge crossing. An example would be the replacement of a "perched" bridge across a natural watercourse where major flows overtop the roadway approaches. In general, variances to the minimum freeboard requirement will be evaluated on a case by case basis by the jurisdictional agency. 5.5.2.2 Supercritical Flow: For the special condition of supercritical flow within a lined channel, the bridge structure should not affect the flow at all. That is, there should be no projections, piers, etc. in the channel area. The bridge opening should clear and permit the flow to pass unimpeded and unchanged in cross section. 5.5.2.3 Scour: To determine scour at bridges, refer to Predicting Scour at Bridge Piers and Abutments (Laursen, 1980) and HEC No. 18, Evaluating Scour at Bridges (USDOT, FHWA, 1991). Total scour at a bridge crossing consists of three components which are generally cumulative, and a fourth, lateral stream migration, which can move the general bed grade horizontally to a new location. The first three components are: January 28, 1996 5-81 Drainage Design Manual for Maricopa County, Volume II, Hydraulics Long Term Aggradation or Degradation: This is a variation to river bed elevation, usually occurring over long periods of time due to changes in controls, such as dams and in -stream mining. Such variation can result in modification of sediment discharge and river geomorphology, such as a departure from a meandering to a braided stream. The changes may be natural or man -induced, but are far more often documented as the latter (USDOT, FHWA, 1978a). Long term bed elevation changes (aggradation or degradation) may be the natural trend of the stream or may be the result of some modification to the stream or watershed condition. Factors that affect long term bed elevation changes are: dams and reservoirs (upstream or downstream of the bridge), changes in watershed land use (urbanization, deforestation, etc.), channelization, cutoff of a meander bend (natural or man-made), changes in the downstream base level (control) of the bridge reach, gravel mining from the stream bed, diversion of water into or out of the stream, natural lowering of the total system, movement of a bend or bridge location in reference to stream platform, and stream movement in relation to the bridge crossing. General Scour. This type of scour involves the removal of material from the bed and banks across all or most of the width of a channel. The scour is caused by increased velocities and shear stresses caused by the local area geometry and water surface controls. General scour results from the acceleration of the flow due to either a natural or bridge �4„ contraction or both (contraction scour). General scour may also result from the location of the bridge on the stream, such as, its location with respect to a stream bend or its location upstream from the confluence with another stream. In the latter case, the elevation of the downstream water surface will affect the backwater on the bridge, hence, the velocity and scour. General scour may occur during the passage of a flood and the river may fill in as the flood recedes, thus it may not be directly evident; whereas, degradation always results in an evident change that is largely irreversible (unless the bed elevation is corrected). General scour from a contraction usually occurs when the normal flow area of a stream is decreased either by a natural constriction or by a bridge. The contraction of the flow by the bridge can be caused by a decrease in flow area of the stream channel by the abutments projecting into the channel and/or the piers taking up a large portion of the flow area. Also, the contraction can be caused by approaches to the bridge which cut off the overland flow that normally goes across the floodplain during high flow. This latter case also can cause clear -water scour (defined further under Local Scour) at the bridge section because overland flow normally does not transport any significant bed material sediments. This clear -water picks up additional sediment from the bed when it returns to the bridge crossing. In addition, if floodwater returns to the stream channel at an abutment it increases the local scour there. A guide bank at an abutment decreases the risk from scour of that abutment from returning overbank flow. Also, relief bridges in the approaches reduce general scour by decreasing the amount of flow returning to the natural channel, which then decreases the scour problem. 5-82 January 28, 1996 Culverts and Bridges Local Scour: This is the scour that occurs at a pier or abutment as the result of the pier or abutment obstructing the flow. This type of scour only occurs on a small portion of the channel width, where the obstructions to the flow cause local current accelerations creating vortices that remove the material around them. If the transport rate of sediment away from the local region is greater than the transport rate into the region, a scour hole develops. As the depth of scour is increased, the strength of the vortex or vortices is reduced, the transport rate is reduced and equilibrium is reestablished and scouring ceases. Generally, local scour depths are much'larger than the other two. But, if there are major changes in stream conditions, such as a large dam built upstream or downstream of the bridge or severe straightening of the stream, long term bed elevation changes can be the larger element in the total scour. Types of local scour are: Clear -water scour: Clear -water scour occurs when there is no movement of the bed material of the stream upstream of the crossing but the acceleration of the flow and vortices created by the piers or abutments causes the material at their base to move. Live -bed scour: Live -bed scour occurs when the bed material upstream of the crossing is also moving. Lateral Stream Migration: In addition to the above, lateral shifting of the stream may also erode the approach roadway to a bridge and change the angle of the flow in the waterway at the bridge crossing, causing a change in the total scour. Armoring: Armoring occurs on a stream or in a scour hole when the forces of the water during a particular flood are unable to move the larger sizes of the bed material. This protects the underlying material from movement. Scour around an abutment or pier may initially occur but as the scour hole deepens the coarsest bed material may move down in the hole and protect the bed so that the full scour potential is not reached. Table 5.5 presents a checklist of potential problems relating to channel movement/scour and the causative factors which should be examined (see also Tables 6.8, 6.9, and 6.10 for the Design Checklists). January 28, 1996 .5-83 Drainage Design Manual for Maricopa County, Volume I1, Hydraulics 3 Table 5.5 Checklist of Potential Problems and Factors to be Examined for Channel Movement and Scour Potential Problem Yes No Long term degradation or aggradation Reservoirs Mining Urbanization Watershed changes General scour Downstream variable water surface relationship Contraction and expansion Bed configuration and movement Live -bed scour Clear -water scour Bends Natural stream constriction Long approaches to the bridge over the floodplain Berms from sediment deposits Island or bar formations Debris Growth of vegetation in floodplain or channel Bed and sediment characteristics Armoring Lateral migration 5-84 January 28, 1996 TOWN OF FOUNTAIN HILLS MEMORANDUM TO: The Honorable Mayor and Town Council THROUGH: William E. Farrell, Town Attorney and Acting Town Manager FROM: Jesse Drake, Senior Long Range Planner J ID DATE: September 28, 2001 SUBJECT: Consideration of the Special Use Permit for " Zerambo Guest House". This request is for approval of a Special Use Permit which would allow Mr. Edward S. Zerambo to include a guest house as a part of the main residence at 15306 Golden Eagle Boulevard. Please refer to the attached Staff report for additional details regarding this request. TOWN OF FOUNTAIN HILLS PLANNING AND ZONING COMMISSION AND STAFF REPORT OCTOBER 4, 2001 CASE NO: SU2001-12 LOCATION: 15306 Golden Eagle Boulevard, aka Final Plat 505A, Block 1, Lot 6. REQUEST: This request is for approval of a Special Use Permit to allow a guest house as a part of the main residence. PROJECT MANAGER: Jesse Drake, Senior Long Range Planner DESCRIPTION: APPLICANT: Edward S. Zerambo OWNER: Edward S. Zerambo EXISTING ZONING: "R1-35" EXISTING CONDITION: Existing Single-family residence SURROUNDING LAND USES AND ZONING: NORTH: Existing single-family residence, zoned "R1-10". SOUTH: Existing single-family residence, zoned "R1-35". EAST: Existing single family residence, zoned "R1-35". WEST: Existing single family residence, zoned "R1-35". SUMMARY: This request is for approval of a Special Use Permit, which would allow Edward Zerambo to keep an existing guest house as a part of the main single-family residence on a 69,250 square foot lot. The applicant purchased the existing structure and is in the process of remodeling portions of the house. In the process of obtaining a building permit for the remodeling, a site plan was submitted. Review of the site plan and archival files of the lot revealed that an illegal guest-house had been constructed without building permits prior to the applicant's purchase of the house. Subsequent to discovery, the guest-house portion of the structure was inspected by Mr. Patrick Davis, Chief Building Official, for structural, electrical and plumbing safety. The applicant was given the opportunity to avoid the Special Use Permit process by removing the bathing facilities from the bathroom, but has stated that the bathing facilities are required because the room is used for guests. EVALUATION: The R1-35 Single -Family Residential District allows for low -density single-family land uses. As such, the Town of Fountain Hills Zoning Ordinance identifies principal permitted uses in the R1-35 zoning district as single-family dwellings, churches, schools, parks, playgrounds and other community facilities. The Town of Fountain Hills Zoning Ordinance contains the following definitions: A Guest House is described as "Living or sleeping quarter within an accessory building for the sole use of occupants of the premises, guests of such occupants or persons employed on the premises. The accessory building may be attached to or detached from the main building. Such quarters shall not be rented, and/or otherwise used for income producing purposes." A Building, Accessory is described as "A building or structure that does not share a livable, enclosed connection to the main building, and that is subordinate to, and the use of which is customarily incidental to, that of the main building, structure, or use on the same lot or parcel." As shown on the site plan, the guest house portion of the structure is connected to the main house but has no internal livable connection to the main residence. Access to this portion of the structure is solely from an exterior doorway and is, therefore, an accessory building. The applicant has identified the use of this room as an office and guest quarters. By definition, an accessory structure used for the occupants and their guests is a "guest house". The inclusion of a guest house on the lot has triggered the requirement for the Special Use Permit. In the Town of Fountain Hills Zoning Ordinance, Section 10.02.C: Guest Houses are permitted by Special Use Permit in any Single -Family Zoning District if all of the following conditions exist: 1. Structure must conform to at least minimum setback requirements. (Structure conforms.) 2. Must be located behind the front line .of the primary structure. (Structure conforms.) 3. May not exceed thirty (30) percent of the square footage of the livable area of the primary structure. (Structure conforms.) 4. Shall be single story. (Structure conforms.) 5. Must be connected to primary structure's utilities. (Structure conforms). 6. The lot or parcel must be at least 70,000 square feet in size. (Lot size is 69,250 square feet.) 7. May not be used for any commercial or non-residential uses. (Structure conforms.) As shown above, the lot is undersized by 750 square feet according to the zoning ordinance requirements. Approval of this Special Use Permit will allow the existing guest-house to remain. RECOMMENDATION: The Planning and Zoning Commission recommended approval of SU2001-12 "Zerambo Guest House" on September 27, 2001. LJ v? TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT DEPARTMENT % nsk w -A SPECIAL USE PERMIT APPLICATION` - Date Filed Fee Paid 7-� �' Dc o � pro co Type of Special Use Requested Address of Subject Property Legal Description: Plat Applicant GAG ✓� < Address o � / �� 3 C..Q Owner Address Si�Lnature of Owner / Accepted Zoning Block 1 Lot(s) �v / Day Phone L � �"/ ST Zip Day Phone I Ci I HERBY AUTHORIZE (Please Print) TO FILE THIS APPLICATION. Subscribed and sworn before me this Notary Public Submittal Requirements (attach additional sheets): day of My Commission Expires (Sea ST Zip Date 7-1q- D/ 1. Mailing labels with names and addresses of all property owners within 300 feet of the external boundaries of the subject property. 19 2. 15 full size folded prints (preferably 24"X36") of the site plan showing minimum zoning requirements and the proposed development if the Special Use Permit is granted, as well as the exterior elevations. 3. 1 8.5 X 11" photostatic reduction of each of the above referenced exhibits. 4. Describe the proposed use, the operations of the use, and the facilities proposed for the land use. 5. A narrative describing any adverse impact the proposed land use may have on the surrounding properties and on the neighborhood and what steps will be taken to avoid these adver.P innnartc Schedule Attached TFH Case Number 0 1-11-11 111 NOTE: 16 F4 n r To Whom It May Concern: I have been asked by Planning and Zoning to file this special use permit for an addition that was added to my house sometime in the early 1980's, probably around 1983. My home at 15306 Golden Eagle Blvd. was built in 1975 and I purchased this home in 1987, am in the process of remodeling the property. During the permit process for the remodel Planning and Zoning's site plan for the property did not indicate the attached addition in question. In fact, the original site plan used by Planning and Zoning was not what was actually built on the property in 1975. I have contracted for a new site plan that displays what was actually found on my property as I purchased it in 1987. That site plan is included in this request. During this remodel I am not adding any new structures nor adding to the existing living space. I am merely trying to update a 26 year old home. I am not proposing any change in the use of any of my property including the room in question. The only changes to the addition will be changing the existing flat roof to a pitched, tiled roof. Since I am not changing the use of my property in anyway from how I have used it over the past 14 years, what I am proposing should not have any adverse impact on the land use or on the surrounding properties. I am concerned that under the terms of this request, it may appear to my neighbors that I am proposing to build a guest house onto my property. Please ensure that with any 46 published documentation concerning this request that it is made clear that I am not adding any additional structures or living space to my property. I am not changing anything that has not existed for most of the past 20 years. Thank you for your consideration and prompt response to my request. Sincerely, Ed Zerambo 15306 Golden Eagle Blvd. Phone: 837-8065 Cell Phone: 602 790-8109 TOWN OF FOUNTAIN HILLS J U L 19 2001 COMMUNITY DEVELOFt,i�i+'T DEPARTMENT TOWN OF FOUNTAIN HILLS MEMORANDUM TO: The Honorable Mayor and Town Council THROUGH: William E. Farrell, Town Attorney and Acting Town Manager FROM: Jesse Drake, Senior Long Range Planner JO DATE: September 28, 2001 SUBJECT: TU2001-04 Modular Sales Showroom for La Strada Villas La Strada Villas has requested a Temporary Use Permit for a Modular Sales Showroom to be located at 13600 North Fountain Hills Boulevard. During the required posting period, a written protest was received. Once a written protest is received, staff must bring the request to the Town Council for consideration. Please see the attached staff report for details. TOWN OF FOUNTAIN HILLS STAFF REPORT October 4, 2001 CASE NO: TU2001-04 PROJECT MANAGER: Jesse Drake, Senior Long Range Planner LOCATION: 13600 North Fountain Hills Boulevard, aka Tokpela Lot 1. REQUEST: Request to install and use a modular sales showroom beginning November 1, 2001 to June 1, 2002. DESCRIPTION: OWNER: APPLICANT: EXISTING ZONING: EXISTING USE: LOT SIZE: La Strada Villas, LLP Ed Oliva R-4 Vacant land 408,551 sq. ft. (9.37 acres) SURROUNDING LAND USES AND ZONING: NORTH: Existing multi -family, zoned "R-4" SOUTH: Existing church site, zoned "R-4" EAST: Existing multi -family, zoned "R-4" and "C-2" S.U.P. SU 99-04 Group Home WEST: Arrow Wash, zoned "R-3" SUMMARY: This request is for a Temporary Use Permit to allow La Strada Villas LLP to install and use a Modular Sales Showroom during the construction of La Strada of Fountain Hills, a 60 unit condominium project to be built at 13600 North Fountain Hills Boulevard. The 24' x 44' modular unit will be used as a temporary sales office and will be open between the hours of 9 AM and 6 PM daily. The unit will be fully skirted and will accommodate ADA access requirements. The modular sales site will be landscaped and will provide all-weather off-street parking for twelve vehicles. CODE REQUIREMENTS: SECTION 10.03 Uses Subject to Temporary Use Permit: C. Model Homes. Model Homes may be permitted in a residential area by Temporary Use Permit only. In the review for a model home, the staff, and if necessary, the Town Council, may consider lighting, landscaping, hours of operation, signage, parking, duration, and neighborhood impact. As a minimum, the following standards shall apply: 1. On -site sales personnel must be present at least five (5) days a week during normal business hours. In no case shall a model home be open before 7:00 A.M. or after 9:00 P.M. 2. The model home shall be for the purpose of marketing the construction of custom homes or a tract subdivision with a given product line in Fountain Hills. A model home may not be used as an office for the marketing of developed property, or the marketing of property outside of Fountain Hills. 3. An off-street parking stall for each person stationed on site, plus two spaces. Parking lots for model homes may be located on an adjacent lot owned by the owner of the model home. EVALUATION: Temporary Use Permits can be issued administratively unless, as stated in Chapter 2, Section 2.03.D.4 of The Fountain Hills zoning Ordinance: "If there is a written objection received by the closing date of the advertising period, the Council shall consider the application at the first regular meeting held not less than fifteen (15) days after the receipt of said protest": During the required posting period, one written protest was received. The protest letter is included as an attachment to this report. A building permit application, BP2001-61 for La Strada, a 60 unit condominium complex, was submitted on January 22, 2001. The applicant wishes to begin pre -sales during the construction of the first units, after which, the sales office will be moved into one unit and the modular sales office will be eliminated. This Temporary Use Permit application is applicable solely to the modular sales unit. No requests for signage have been included or considered in this application. RECOMMENDATION: Staff recommends approval of TU2001-04 Modular Sales Showroom for La Strada of Fountain Hills, for the period of November 1, 2001 through June 1, 2002. Date Filedel�`�v/ Type of Temporary Use /Requested V- C Date(s) Temporary Use Will Occur F TOWN OF FOUNTAIN HILLS TOWN OF FOUNTAIN HILLS COMMUNITY DEVELOPMENT DEPARTMEWU 2 2 2001 COMMUNITY DEVELOPMENT - I1FPNT )RARYUSE: PERMIT -AP. }` Fee Paid Accepted By QS S rom: Ot)e1 7-00 To: Address of Subject Property Legal Description: Plat M� 9—�F�.b I ( 0 2 Applicant Block 0-6— Zoning Lot(s) Day Phone Address city sT Zpi Owner L L� Day Phone 8 0 — S tl (b a Address I Cit � S Qy- B (V J7- v y S Wgnatu re f Owner I HERBY AUTHORIZE (Please Print) Date -- - --' -T-- /3 1- p FILE / LE THIS APPLICATION. Subscribed and sworn before me this day of My Commission Expires Notary lic NICOLETTF JONES Please Provide the Following (attach additional sheets): 1. Site Plan showing location of the temporary use and the orientation of surrounding properties. 2. Mailing labels with names and addresses of property owners within 300 feet of the proposed temporary use boundaries. 3. Description of the proposed use, the operations of the use, and the facilities proposed for the land use. 4. Describe any adverse impact which the proposed land use may have on the surrounding properties, and on the neighborhood. Describe the steps that will be taken to avoid or lessen these adverse impacts. TFH Case Number Fee Schedule Attached i r 0C� pal Designer Series Buildings - Moc r Space Solutions, Buildings & Modul' 'accessories Page 1 of 2 24' x 44' Three Office Model e Private offices e Display Area e French or storefront doors e Carpeted floors or high quality vinyl flooring http://www.modspace.com/prod—Serv/designer—floor.html e Recessed, diffused Fluorescent lighting e Vinyl trimmed windows e Textured wood or metal siding e Heating, ventilation and air conditioning -system e 24' x 44' e Ideal for 4 - 10 people TOWN OF FOUNTAIN HILLS AUG 2 2 2001 COMMUNITY DEVELOPMENT DEPARVE612001 August 27, 2001 TO: Town of Fountain Hills FROM: Ed Oliva Coldwell Banker Desert Sunrise Realty RE: Temporary Use Permit Modular Sales Showroom MCR 426/11 Tokpela Lot 1 La Strada of Fountain Hills The proposed facility will be used as a temporary sales office to market our 60- unit condominium project know as La Strada of Fountain Hills. This facility will be a 24' x 44' modular designer series building housing 3 private offices, a center open sales area and private restroom facilities. There are two access doorways ... a set of double French doors in the front has a ramp for use by physically challenged individuals and another doorway with a stairway into one of the private offices. Attached is a sample photo and floor plan. The unit will be fully skirted and attractively landscaped with the required one (1) five gallon plant for each ten lineal feet of the longest side of the modular trailer. Attached also is a site plan showing the location of the modular trailer and the delineated parking area for customers and sales personnel vehicles. It is understood that there will be an off-street parking space for each person stationed at the modular home, plus two spaces. An all-weather access route is also shown on the site plan for the Fountain Hills Fire District's and Town Engineer's approval. This permit will be needed for approximately 6-9 months until a model is built. On -site sales personnel will be present seven (7) days a week. Hours of operation will be 9:00 am until 6:00 pm daily. Attached are mailing labels with names and addresses of property owners within 300 feet of the parcel. There will be no adverse impact to the surrounding properties or neighborhood. On the contrary, this development will enhance the value of the surrounding property. September 5,2001 Ms. Jesse Drake Town of Fountain Hills PO Box 17958 Fountain Hills, AZ 85268 Dear Ms. Drake, Please accept this letter as a protest for the temporary permit for a modular showroom for the La Strada Villas on Mountainside Drive. There is plenty of empty office space available locally and we object to a "trailer" on this construction site. We are relatively new to this area, but marvel everyday at this area's beauty. There is a deep concern for us that developers will come in, not caring about the landscape or wildlife, and exploit this beautiful city. We believe that it is the city's responsibility to keep this community from being over -developed. The landscape here is phenomenal and we hate to see that jeopardized in any way. Thank you for your review of this situation. Charles and Debbie Storey 16005 E. Sunflower Drive Fountain Hills, AZ 85268 480-836-1594 Memo To: Cassie Hansen From: Steve Gendler Date: 9/28/2001 Re: Special Event Requests — Memorial Services At the Council meeting on September 20t", mayor Morgan appointed a task force charged with appropriate memorials to tragic events of September 11 t" That Task Force, chaired by Councilman Kavanagh, has planned two events for October. The purpose of this memorandum is to forward the permit requests for both events so that they can be approved at the Council meeting on October 4t". Both would fall under the category of "government sponsored" and would be classified as "minor events" under our new ordinance. October 11th Candlelight Vigil — This event, scheduled from 7pm to 8pm on Thursday, October 11 t", would involve road closures to accommodate the program. As planned, Avenue of the Fountains would be closed from 6:30pm to 8:30pm at Saguaro, Verde River, and La Montana. A stage will be erected at the intersection of Verde River and Avenue of the Fountains. Parking would be in the paved lots north of the Avenue and in the Community Center south of the Avenue. Along with the stage would be lighting at the intersection arranged by the Parks Department. The Marshals Department would provide traffic control, the Street Department will erect the barricades. October 14th Sunrise Memorial — This event, scheduled from 6:30am to 7:30am on Sunday, October 14t" will not require any road closures. A stage is being erected in Fountain Park for the ceremonies and the Marshals Department will use a traffic control plan similar to that applied for the Easter Sunrise Service. Patrol cars will be stationed in the area along Saguaro to slow traffic and accommodate pedestrians. I have attached the permit requests for both events and urge approval by the Council so that planning and notification may proceed. Both events are consistent with the task force assignment given by the Mayor and are in compliance of the town's special event ordinance. Town of Fountain Hills Special Event Permit Application Office of the Town Clerk, Special Event Coordinator P.O. Box 17958, 16836 E. Palisades Fountain Hills, AZ 85268 Phone: 480-837-2003 Fax:480-837-3145 Date of Application: 9 - a k - 01 Permit Application #: Please complete the following information and return to the attention of the Office of the Town Clerk - Special Event or fax the application to 480-837-3145. The appropriate application fee must accompany the application to be processed. (For fee schedule, please see Section 11.) Attach an area site plan of the event showing locations of all that are applicable: stages, street closure requests, sidewalk or right-of-way closure requests, starting or terminating points, liquor locations, security positions, port -a -johns, tents, etc. Manor Event applications must be submitted to the Town Clerk's office no later than (90) ninety days prior to the event in order to be considered for scheduling on the special event calendar (January 1 through December 31). Applications will not be accepted less than (90) ninety days prior to the event. Incomplete applications and applications not accompanied with the appropriate fees, will not be processed. Minor Event applications must be submitted to the Town Clerk's office no later than (30) thirty days prior to the event. Applications will not be accepted less than (30) thirty days prior to the event. Incomplete applications and applications not accompanied with the appropriate fees, will not be processed. NOTE: Holiday Sales (related to a state or nationally recognized holiday or seasonal event) must be set up and conducted in one location and obtain a Use Permit through the Community Development/Planning and Zoning Department. Charitable Nonprofit Fund -Raising events are limited to four (4) events per year per organization. There must be a minimum of twenty- five (25) days between the last day of one major event and the first day of another major event. Two or more separate events may not occupy the same location on the same calendar day. Section 1 Application Information ZoHsl kAUAPJAIH ame of Applicant(last. Mt, nu'aa e SfftN INe t t LA Ns 41(0 - �-3 7- SL ! 1 (Must be completed) Horne Street Rome Phone Driver's Ucense Number State SS# Date of Birth C)4A►t*%A4 - rnu 60 /_)tLts /+,s•++OR,AL eant•nrrr4-L orporauo rganizauon ame or State of Incorporation Tax 1D# City Sales Tax Business Street Address BusinessPhone Mailing Address (if different from above) Fax On -Site Event Manager On -Site Event angers Address Phone (work) one ( onr) Section 2 MsrotZ,n 1. SfRr•.c Foe V, r)v+s al-Sipr // eoMB•wd - CgNO-14•gNt ame oTEvent y / 9 • L Application Information (Must be completed) Any changes shall be submitted to the Clerk's office prior to the end of the 1st day of the event. /bus of RJt Abu& rA_,.. Amo t)#Ro Physical Starting Point o event LAA— name O uA Physical ertmnauon Point of event t event is to take p ace on uy ,open,, compete ction 6. Description of Event CANaLs 1,714T A&O Puat+c TrSii/y-,jWjg1S /'a2 V/CnMs 11 Da aR V Ttar-rztsr A%rAek5 .1R1 IlJ" yoRk hoN4 4A=.111 ,�rotJ J o — it— D j Date and Time v�Coor nator will gm to set up for the event. omoter of the event. Promoter's Address Promoter's Phone Totes L) A —Sponsor s of the Event ponsor s a es ponsor s one �� If t event involves sponsorship or participation of a charity, provide the followingi: Attach an additional sheet if Charity's Name (c)3 Num r necessary. Charity s Address Charity's Phone # (if different rom a ve) Has this event ever been held at another location? Yes No If Yes, please provide the following: Dates Location(s) A /U A - Has the Applicant/Organization ever had a liquor license or events permit denied, revoked or suspended? _ Yes _ No If Yes, please explain: Will there be an admission charge: _Yes El No If Yes, how much? Will there be an amplired entertainment? _E] Yes ❑ No If Yes, what type? Attach an additional sheet if Will there be live entertainment? 0 Yes El No necessary. If Yes, complete the following: Group Performance Location Scheduled Time Tax ID N Lk AA l Attach an additional sheet if Will there be any novelty items sold? ❑ Yes No necessary. If Yes, please describe below: Item Vendor Selling Price(s) Tax ID N Attach an additional sheet if Will there be any contracted concessionaires/caterers? ? Ei Yes No necessary. If Yes, please provide the following information: (Attach an additional sheet if necessary) LName of Concessionaire/Caterer Address Phone Items sold Tax ID M Town of Fountain Hills Special Event Application Page 2 of 10 Vy MitL ow c ose are the nearest residences tot the event'. Attach an additional sheet if Will there be artists. es No necessary. If Yes, please provide the following information: Name of Artist Address Phone Items sold Tax In k What type of a veriism promotion will be done prior tot the event. ❑ Yes ❑ No Radio o Yes F1 No It Yes, hst stations: Yes No It Yes, list stations: Newspaper Ads Yes ❑ No If Yes, list newspapers: Press Releases Flyers/Posters ❑ es ❑ Yes Fi ❑ No If Yes. how many: No If Yes, where distributed and attach any planned promotional materials. Anticipated Daily Attendance: Anticipated PeakAttendance: Attach an additional sheet if List and describe the number of vehicles and/ or equipment which will be involved in the event necessary. Will there be animals involved? If yes, please explain. ❑ Yes ❑ No Section 3 Event Special Will the Event include any of the following: Yes ild No If Yes, be advised that event features may require an inspection Features and/or special permit from the building, engineering, fire, and/or health departments. (Please complete those Tents or Canopies Yes ❑ No applicable and include a Note: lfmore than I tent or canopy is being used, a site plan must be provided. If Yes, please provide the following information: site plan. Number of Tents/Canopies Size(s) Company Name Phone Number Open Flames or Cooking es (may o es, please provide the following information: Event features may Company Name: y� require inspection Address and/or special permits from building, Contact Phone Number engineering, fire, and/or health departments Fireworks o Yes )? No If Yes, please provide the following information: Company Name: Contact Phone Temporary Fencing/Structures Yes V No I es, please provide the following information: Company Name: j�f Address Contact Phone Number Town of Fountain Hills Special Event Application Page 3 of 10 L The site of the event must be adequately served by utilities and sanitary facilities Provide a site plan clearly depicting the location of all signage, directional and/or promotional that will be used in conjunction with the event. Si na a shall not be posted earlier than two weeks prior to the first day of the event and must be removed within 48 hours following the event conclusion. First Aid Locations es If Yes, please provt e t o owing t ormat,on: Company Name: Phone Port -a- o aste Controles X No If Yes, please provide the following information: The site of the event must be adequately served by utilities and sanitary facilities. Company Phone Number Electrical Services/Generators ❑ es o If Yes, please provide the rollowing information: Company Name Phone Carnival/Amusement Rides es No If Yes, please provide the rollowing information: Company Name: Lighting/Spotlights es X o If Yes, contact the Community Development Department as a special permit is required. Provide the following information: Company Name: Signs/Banners ❑ es 9 No If Yes, contact the Community Development Department as a special permit is required. Provide the following information Company Inflatables Yes Xf No If Yes, contact the Community evelopment Department as a special permit is required. Provide the following information. Phone Number Phone Phone Town of Fountain Hills Special Event Application Page 4 of 10 Other — Description of any other activities at the event. Section 4 �..- Streets/Traffic Complete those areas, which are applicable, and include on a site plan showing all requests. 14, Parking on the property must be adequate to serve any existing permanent uses as well as the special event use. Will the event require closure or use or any of the following (Provide a parking plan adequate to accommodate anticipated attendees): City Streets I Yes No If Yes, provide the following Street From/To Street Dates Time(s): le'/ jl/o ) -;p . str Pq A u2 o F /-l1 t IZJJN%IgtNy IA-r SAyuanaI VrRat 121 weft AN10 4A a+aii AJA Sidewalks es ❑ o If Yes, provide the following: Sidewalk From/To Sidewalk City Alleys ❑ es 0 No If Yes, provide t following: Alley From/To Alley Date(s) Time(sl Date(s) Time(s) Public Parking Lots es ❑ o It Yes, provide the following: (If parking is to be on private property, written permission of the property owner must be included with the application.) Parking Lot own ng t-o -ways ci Yes ❑ o If Yes, provide the location. b NA Date(s) Time(s) Section 5 Use of Town Facilities Will any Town Facilities be used? ❑ Yes R No Complete those areas, which are applicable, It Yes, provide the location(s). and include on a site plan showing all requests. Facility Person Contacted Phone Will any Town Electric or Water hookups be used? ❑ Yes )y No If Yes, provide the location �Q If additional locations Electric Location Service Needed (in amps) are requested, please Electric I ation Service Needed (m amps) attach a site plan showing additional water Location Service Needed locations and services needed. Water Location Service Needed Responsible Person at the Event Responsible erson s Home Address Home Phone Responsible erson s Business Address Business Fhone Pager (if applicable) Cell Phone # ( it applicable) Message # (if app ica e) Town of Fountain Hills Special Event Application Page 5 of 10 Section 6 Event Security (Must be completed) Section 7 Will the event be using private security? Yes No Security If Yes, please provide the following: Contact Person Phone (if different than Number of personnel contracted or: Scheduled outs personnel will at the event: Will the event be requesting the services of the Fountain Hills Marshalspartment. es ❑ No If Yes, please provide the following: Gi.,a jirt �3 Town of Fountain Hills Marshals Department Contact Person $ilvI. Phone -7 . 98o6 Number of personnel contracted or: Nbpc ` Coon I-V%CJMt[14 SIrAt,1aL Scheduled hours personnel will at the even[:. —3�To schedule Deputy Marshals, please l 46U-83 ice�rs O must scheduled rmmmm of three weeks prior to the event. *After reviewing the event application, the Town may require the use of deputies for the event. If deputies are required, permittee must provide above information as an amendment to the application before an event permit will be issued. Emergency Medical Will the event request Rural Metro's EMTs or paramedics? ❑ Yes )( No If Yes, please provide the following Services (Please complete items, which are applicable.) Rural Metro Contact Person Phone Number of personnel contracted for: To schedule EMTs or paramedics, please call 480-837-9820. EMTs or paramedics must be scheduled a minimum of three weeks prior to the event. 'After reviewing the event application, the Town may require the use of EMTs or paramedics for the event. If emergency medical services are required, permittee must provide above information as an amendment to the application before an event permit will be issued. Promoter may be required to provide a tent, cots, ice and water. Section 8 Alcohol Will there be alcohol at the event? ❑ Yes X No If Yes, please provide the following: (Please complete items, which are applicable.) Type(s) of alcohol: Will e alcohol be sold? c Yes ❑ No Will the alcohol be given away? ❑ Yes ❑ No Will event attendees be permitted to bring their own alcohol? ❑ Yes ❑ No s alcohol included in the a rrussion price to the event. ❑ Yes ❑ No This applies to charitable, religious, fraternal or political groups only. it you answered es to any of the above, a liquor license is required. Whichtype of license will used for the event. Extension of Premse (attach copy of State of Arizona Application) Special vent Uquor Ucense (attach copy of State of Arizona Application) It applying for a Special Event quor Ocense. the following must be provided: Chanty s or Organization s Name 501 (c)3 Number r letter from the charity or organization agreeing to participate as the agent or specia event quor license is required and must accompany the original event application. Name of Contact at Charity or Organization Phone On - tie Agent Responsible for Liquor Is the event within of a church or school property Line! ❑ Yes ❑ No What controls will used to keep attendees under the age of 21 from obtaining alcohol at the event. site plan showing locations of alcohol service areas, type and height of fencing, and security check areas must be provided and correspond to the description of the controls above. Describe how attendees over the age of 21 will be identified. Will more than ofthe gross revenues derived from the even[ be derivedfrom alcohol saes. ❑ Yes ❑ No Section 9 Parade Information (Please complete items, which are applicable.) Assembly Area Time r Disassembly Area ime Number of Units Description of the units (motorized, animals, floats, and sound amplification?) Attach a proposed route and indicate assembly and disassembly areas. Town of Fountain Hills Special Event Application Page 7 of 10 Section 10 Insurance Requirements Section 11 Fees Note: A certificate of insurance naming the Town of Fountain Hills as an additional insured MUST BE ON FILE in the Town Clerk's office at least 10 days prior to the actual event. Insurance is to be in limits of not less than $1 million combined single limit personal injury and property damage covering owned and non - owned auto liability, premise liability and comprehensive general including product liability where indicated. If liquor is served, an additional $2 million liquor liability policy is required naming the Town as additional insured. A separate Certificate of Insurance for $1 million is required from all carnival and amusement companies. Copies of all certificates of insurance required must be attached and must show the name of the event and dates of the coverage prior to the issuance of the event permit. For more information on insurance requirements, please contact Mr. Wally Hudson, the Risk Manager at 480-837- 2003. All companies must be licensed, or authorized to do business in Arizona. A non-refundable application fee of five hundred dollars ($500) shall be submitted with each special event application. Applications received without the application fee will not be accepted. A commercial event sharing sponsorship with a charitable nonprofit organization shall not be exempt from the $500 application fee. Once a major event application is approved by the Town Council , the applicant shall submit to the Town Clerk's office an amount of money equal to the estimate of all non -permit fees. Special event applications submitted by a charitable nonprofit organization as described in Section 8-3-2.B shall pay an application fee of one hundred dollar ($100). Local charitable nonprofit organizations are exempt from non -permit fees except cleaning/damage deposits and rental fees where applicable. The Town reserves the right to require charitable nonprofit organizations to obtain services such as law enforcement, security, emergency medical, traffic engineering, etc. to insure that public safety standards are met. This exemptions does not apply to commercial events sharing sponsorship with charitable non-profit organizations. • Application fees must be submitted with the application. Applications received without the appropriate fees will not be accepted. • The deposit shall be paid not more than thirty (30) days after Town Council approval of the major events calendar. If the deposit is not received within the specified time, the event will be removed from the major events calendar and the event will be cancelled. • The Town of Fountain Hills may retain all or a portion of the deposit for failure to comply with the terms and conditions of the permit or the ordinances of the Town. The event will be invoiced for all ----- -fees- fees - or -issued-a refund--afterthe Town expenditure review. ------------------------------------------------------------------------------------------------- A cleaning/damage deposit may be required to insure that the area used by the applicant is left clean and the landscaping is left undamaged. The field Services Superintendent or his designee will determine whether a deposit is required and if the area has sufficiently been cleaned after the event. If the area is cleaned satisfactorily and no damage occurs, the deposit will be returned. Town of Fountain Hills Special Event Application Page 8 of 10 Special Event Application Fee $500 Or Charitable/Non- profit Application Fee $100 FEE SUBMITTED WITH APPLICATION $ Estuna e:=oFEven A os's For use by Staff Make checks payable to the Town of Fountain Hills PERMIT FEE: LAW ENFORCEMENT FEE: TRAFFIC ENGINEERING FEE: FIELD SERVICE FEE: CLEANING/DAMAGE DEPOSIT: FIRE SERVICE FEE: BUILDING SAFETY FEE: ENGINEERING FEE OTHER FEE: DEPOSIT TOTAL Town of Fountain Hills Special Event Application Page 9 of 10 A, Section 12 Certification (Must be completed) Section 13 Fees Receipt FOR USE BY STAFF ONLY I hereby certify that the statements made in this application are true and complete to the best of my knowledge, and that I am authorized to execute the application. Intentional omissions or falsification of information is sufficient grounds for denial of the application and subsequent revocation of the permit. I understand that all transactions in the course of the event are subject to any applicable city, county, and/or state sales tax. All event participants shall comply with sales tax regulations. I agree to indemnify the Town of Fountain Hills and its respective officers, agents, and employees from any and all losses, claims, liabilities, damages, costs, and expenses, including reasonable attorney's fees and court costs, resulting from the conduct of the applicant, sponsor or promoter, their employees or agents, with regard to the event applied fort° itle Date Application Fee Received Check# Estimate of Event Costs Collected: Check# Statt Signature Date Received: Date Received: Lcfr,. Section 14 Permit # Issueded Permit Number Issued for the Date(s) APPROVAL ❑ Approved at the , 20_ Town Council Meeting. DENIAL ❑ Denied at the , 20_ Town Council Meeting. (FOR USE BY STAFF ONLY) Comments: Staff Signature Date Town of Fountain Hills Special Event Application Page 10 of 10 Town of Fountain Hills Special Event Permit Application `I... Office of the Town Clerk, Special Event Coordinator P.O. Box 17958, 16836 E. Palisades Fountain Hills, AZ 85268 Phone: 480-837-2003 Fax: 480-837-3145 Date of Application: g "a �, - V 1 Permit Application #: Please complete the following information and return to the attention of the Office of the Town Clerk — Special Event or fax the application to 480-837-3145. The appropriate application fee must accompany the application to be processed. (For fee schedule, please see Section 11.) Attach an area site plan of the event showing locations of all that are applicable: stages, street closure requests, sidewalk or right-of-way closure requests, starting or terminating points, liquor locations, security positions, port -a -johns, tents, etc. Major Event applications must be submitted to the Town Clerk's office no later than (90) ninety days prior to the event in order to be considered for scheduling on the special event calendar (January 1 through December 31). Applications will not be accepted less than (90) ninety days prior to the event. Incomplete applications and applications not accompanied with the appropriate fees, will not be processed. Minor Event applications must be submitted to the Town Clerk's office no later than (30) thirty days prior to the event. Applications will not be accepted less than (30) thirty days prior to the event. Incomplete applications and applications not accompanied with the appropriate fees, will not be processed. NOTE: Holiday Sales (related to a state or nationally recognized holiday or seasonal event) must be set up and conducted in one location and obtain a Use Permit through the Community Development/Planning and Zoning Department. Charitable Nonprofit Fund -Raising events are limited to four (4) events per year per organization. There must be a minimum of twenty- five (25) days between the last day of one major event and the first day of another major event. Two or more separate events may not occupy the same location on the same calendar day. Section 1 -jkAUAPAg0.j Application Name of Applicant(last, first, im e Information 1(4 b 3 Ss 5:rmJM-LZ ANt (Must be completed) Home st1Ce—t ACaress Home Ftione Driver's License Number State SS# Vate of Birth C))A-RM&J— 5om*,,1 V,kL,& MI&vaRiAL, Cnmir►.IyfrL orporation/0 ganization Name or UBA State of incorporation lax 113# City Sales Tax Business Street Address Business Phone at ng ess (if different from above) ax On -Site Event Manager on -Site Event angers Address Phone (work) Phone (home) Section 2 <Utittse mi n,lt,Ai - VJenftS ate 59PT // eato•" Application Name of Event Information FF014' -A -a PAR I< (Must be completed) Eocauon o vent/ treet Address Any changes shall be If event is on private property provide: Owner's name Phone submitted to the Clerk's office prior to the end of the 1st day Physical toting Pointn event of the event. Physical ernunanon Point of event t event is to to e p ace on rty roperq', comp ete coon b Description of Event T. A AIMVIZJA► sffiujee PeaR U��f�n•s oP PT TTRmoaor t`rAeh, OAJ &Pi' /J ly �:i+I/. 09" NASA. vateks) of / ! rto atsT01 EICHL ate an tine vent onnafor will gin to set up for the event. Promoter of the event. Promoter s Address omoter s Phone Sponsor(s) of the Event Sponsor's address Sponsor s Phone if t ie event involves sponsorship or participation of a charity, provide the following: Attach an additional sheet if Charity's Name (c)3 Num r necessary. Charity's Address -------Chanty's Phone # (if different from above) Has this event ever been held at another location? El Yes No If Yes, please provide the following: Dates Location(s) Has the ApplicanL/Organization ever had a liquor license or events permit denied, revoked or suspended? _ Yes _ No If Yes, please explain: Will there be an admission charge: _Yes No If Yes, how much? Will there he an amplified entertainment? _E1 Yes No If Yes, what type? Attach an additional sheet if 11 � Will there be live entertainment? Yes No necessary. If Yes, complete the following: Group Performance Location Scheduled Time Tax ID & -- DNA - Attach an additional sheet if Will there be any novelty items sold? ❑ Yes No necessary. If Yes, please describe below: Item Vendor Selling Price(s) Tax ID! Attach an additional sheet if Will there be any contracted concessionaires/caterers? ? ci Yes o No necessary. If Yes, please provide the following information: (Attach an additional sheet ijnecessary) cr Name or Concessionaire/Caterer Address Phone Items sold Tax ID I -- ZNn - Town of Fountain Hills Special Event Application Page 2 of 10 ,:z M)kE How close are the nearest residences tot the event. Attach an additional sheet if Will there be artists. es No necessary. If Yes, please provide the following information: Name of Artist Address Phone Items sold Tax ID # hMA NN t type o a verUsm promotion will be done prior tot the event. p Yes ❑ No Radio Yes No it Yes, hst stauons: TV Yes No it Yes, list stations: ewspaper s es o es, tst newspapers: Itess Releases o Yes ❑ o It Yes, how many: Flyers/Posters Yes ❑ No If Yes, where distributed and attach any planned promotional materials. Anticipated y Attendance: Anticipated PeakAttendance: Attach an additional sheet if List and describe the number of vehicles and/ or equipment which will be involved in the event necessary. Will there be animals involved? If yes, please explain. ❑ Yes ❑ No Section 3 Event Special Will the Event include any of the following: Ej Yes 'R No If Yes, be advised that event features may require an inspection Features and/or special permit from the building, engineering, fire, and/or health departments. (Please complete those Tents or Canopies ❑ Yes No applicable and include a Note: If more than I tent or canopy is being used, a site plan must be provided. If Yes, please provide the following information: site plan. Number of Tents/Canopies Event features may require inspection and/or special permits from building, engineering, fire, and/or health departments Company Name Address ^ Phone Open Flames or Cooking ❑ es A No If Yes, please provide the following information: Company Name: Z A Ai Fireworks Ej Yes No If Yes, please provide the following information: Company Name: ]� Address J� Phone Number Phone Number. Temporary Fencing/Structures Yes No If Yes, please provide the following information: Company Name: • , Address `I�A/ A Phone Town of Fountain Hills Special Event Application Page 3 of 10 l The site of the event must be adequately served by utilities and sanitary facilities Provide a site plan clearly depicting the location of all signage, directional and/or promotional that will be used in conjunction with the event. Sienaee shall not be posted earlier than two weeks prior to the first day of the event and must be removed within 48 hours following the event conclusion. First Aid Locatio"s—EJI es N No es, please provt a the o owing t ormauon: Company Name: Z u -- Phone N Port -a- o aste Controles Ne o if Yes, please provide the following information: The site of the event must be adequately served by utilities and sanitary facilities. Cornpany Name AA- - 17 N -- Phone Electrical Services/Generators o Yes �z o ir Yes, please provide the following information: Company Name -�: N A - Phone Carnival/Amusement Rides ❑ es R o If Yes, please provide the following information: Company Name: p N A - -- Phone Number Lighting/Spotlights ❑ es R No If Yes, contact the Community Development Department as a special permit is required. Provide the following information: Company Name: n /� Address Contact Phone wgn-sinanners El res ;i� too If Yes, contact the Community Development Department as a special permit is required. Provide the following information Company Name: A 'A Address �' O N • 1 Contact Phone Number Inflatables o Yes rR o If Yes, contact the Communi y( Development Department as a special permit is required. Provide the following information. - PtiA - Town of Fountain Hills Special Event Application Page 4 of 10 Other — Description of any other activities at the event. 14 Section 4 Streets/Traffic Complete those areas, which are applicable, and include on a site plan showing all requests. Parking on the property must be adequate to serve any existing permanent uses as well as the special event use. Will the event require closure or use or any of the following (Provide a parting plan adequate to accommodate anticipated attendees): City Streets ❑ Yes 9 No If Yes, provide the following Street From/To Street Dates Time(s): —,blVA Sweivaiks o Yes 0q o If Yes, provide the following: Sidewalk From/To Sidewalk Date(s) Time(sj City Alleys es o If Yes, provide I& rollowing: Alley From/To Alley Date(s) Time(s) Public Parking Lots es R No If Yes, provide the following: (If parking is to be on private property, written permission of the property owner must be included with the application.) Parking Lot Date(s) Time(s) own right-of-ways es ❑ o If Yes, provide the location. N A — Section 5 Use of Town Facilities Will any Town Facilities be used? V Yes � No Complete those areas, �P which are applicable, If Yes, provide the location(s). and include on a site plan showing all Q requests. FOVNA* f ti1 PAR k .�J -JAO 90!j / )cS &3� - a c o 3 Will any Town Electric or Water hookups be used? ❑ Yes A No If Yes, provide the location If additional locations Electric Location Service Needed (m amps) are requested, please Electric I anon Service Needed (in amps) attach a site plan -- showing additional Water Location Service Needed locations and services needed. Water Location Service Needed Responsible Person at the Event Responsible erson s Home Address Home Phone Responsible erson s Business Address Business Phone Pager (if applicable) Cell Phone if applicable) Message N (if applicable) Town of Fountain Hills Special Event Application Page 5 of 10 Section 6 Event Security (Must be completed) Section 7 Will the event be using private security? ❑ Yes IR No Security Company: Address: Contact Number of personnel contracted or: Scheduled ours personnel will at the event: 6Iv A If Yes, please provide the following: Phone (if different than above) Will the event be requesting the services o ountain i s ars partntent Cl Yes Yk IN o If Yes, please provide the following: Town of Fountain Hills Marshals Department Contact Person Phone Number of personnel contracted or: Scheduled ours personnel will at the event: o schedule Deputy Marshals, please call tiers must be `scTWFuj_ed a nummum of three weeks prior to the event. *After reviewing the event application, the Town may require the use of deputies for the event. If deputies are required, permittee trust provide above information as an amendment to the application before an event permit will be issued. Emergency Medical Will the event request Rural Metro's EMTs or paramedics? Cl Yes k No If Yes, please provide the following: Services (Please complete items, which are applicable.) DNA Rural Metro Contact Person FFone Number of personnel contracted for: To schedule EMTs or paramedics, please call 480-837-9820. EMTs or paramedics must be scheduled a minimum of three weeks prior to the event. "After reviewing the event application, the Town may require the use of EMTs or paramedics for the event. If emergency medical services are required permittee must provide above information as an amendment to the application before an event permit will be issued. Promoter may be required to provide a tent, cots, ice and water. Section 8 Alcohol will there be alcohol at the event? ❑ Yes X No If Yes, please provide the following: (Please complete items, which are applicable.) Type(s) of alcohol: Will the alcohol be sold? Ci Yei Cl No Will the alcohol be given away? Cl Yes Cl No Will event attendees be permitted to bring their own alcohol? ❑ Yes Cl No s alcohol included in the a ❑ ission price to the event. Cl Yes ❑ No This applies to charitable, religious, fraternal or political groups only. If you answered es to any of the a ove, a liquor license is required. Whichtype of license will used for the event. Extension of Prerruse (attac copy of SEte of Arizona App [cation) Special vent Liquor License (attach copy of SEt—e o zona Application) It applying or a Special Event Uquor License. the following must be provided: Charity s or gani ation s Name 501(c)3 Number r letter from the chanty or organization agreeing to participate as the agent for the special event liquor license is required and must accompany the original event application. Name of Contact at Chwity or Organization Phone On -Site Agent Responsible for Uquor s the event within of a church or school property hne? ❑ Yes ❑ No What controls will used to keep attendees under the age of 21 from o taimng alcohol at the event. site plan showing locations of alcohol service areas, type and height of fencing, and security check areas must be provided and correspond to the description of the controls above. Describe how attendees over the age of 21 will be identified. Will more than of the gross revenues denved from the event be derivedfrom alcohol saes. ❑ Yes ❑ No Section 9 Parade Information (Please complete items, Assembly Area Time which are applicable.) Disassembly Area ime Number of Units Description of the units (motorized, animals, floats, and sound amplification?) Attach a proposed route and indicate assembly and disassembly areas. Town of Fountain Hills Special Event Application Page 7 of 10 Section 10 Insurance Requirements Section 11 Fees Note: A certificate of insurance naming the Town of Fountain Hills as an additional insured MUST BE ON FILE in the Town Clerk's office at least 10 days prior to the actual event. Insurance is to be in limits of not less than $1 million combined single limit personal injury and property damage covering owned and non - owned auto liability, premise liability and comprehensive general including product liability where indicated. If liquor is served, an additional $2 million liquor liability policy is required naming the Town as additional insured. A separate Certificate of Insurance for $1 million is required from all carnival and amusement companies. Copies of all certificates of insurance required must be attached and must show the name of the event and dates of the coverage prior to the issuance of the event permit. For more information on insurance requirements, please contact Mr. Wally Hudson, the Risk Manager at 480-837- 2003. All companies must be licensed, or authorized to do business in Arizona. A non-refundable application fee of five hundred dollars ($500) shall be submitted with each special event application. Applications received without the application fee will not be accepted. A commercial event sharing sponsorship with a charitable nonprofit organization shall not be exempt from the $500 application fee. Once a major event application is approved by the Town Council , the applicant shall submit to the Town Clerk's office an amount of money equal to the estimate of all non -permit fees. Special event applications submitted by a charitable nonprofit organization as described in Section 8-3-2.B shall pay an application fee of one hundred dollar ($100). Local charitable nonprofit organizations are exempt from non -permit fees except cleaning/damage deposits and rental fees where applicable. The Town reserves the right to require charitable nonprofit organizations to obtain services such as law enforcement, security, emergency medical, traffic engineering, etc. to insure that public safety standards are met. This exemptions does not apply to commercial events sharing sponsorship with charitable non-profit organizations. • Application fees must be submitted with the application. Applications received without the appropriate fees will not be accepted. • The deposit shall be paid not more than thirty (30) days after Town Council approval of the major events calendar. If the deposit is not received within the specified time, the event will be removed from the major events calendar and the event will be cancelled. • The Town of Fountain Hills may retain all or a portion of the deposit for failure to comply with the terms and conditions of the permit or the ordinances of the Town. The event will be invoiced for all ----- -fees- fees - or -issued--after- a refund the -Town expenditure review---------------------------------- -------- A cleaning/damage deposit may be required to insure that the area used by the applicant is left clean and the landscaping is left undamaged. The field Services Superintendent or his designee will determine whether a deposit is required and if the area has sufficiently been cleaned after the event. If the area is cleaned satisfactorily and no damage occurs, the deposit will be returned. Town of Fountain Hills Special Event Application Page 8 of 10 Special Event Application Fee $500 Or Charitable/Non- profit Application Fee $100 FEE SUBMITTED WITH APPLICATION st><ma a of�Even � �� os For use by Staff Make checks payable to the Town of Fountain Hills PERMIT FEE: $ LAW ENFORCEMENT FEE: $ TRAFFIC ENGINEERING FEE: $ FIELD SERVICE FEE: $ toCLEANING/DAMAGE DEPOSIT: $ FIRE SERVICE FEE: $ BUILDING SAFETY FEE: $ ENGINEERING FEE $ OTHER FEE: $ DEPOSIT TOTAL $ Town of Fountain Hills Special Event Application Page 9 of 10 Section 12 Certification (Must be completed) Section 13 Fees Receipt FOR USE BY STAFF ONLY I hereby certify that the statements made in this application are true and complete to the best of my knowledge, and that I am authorized to execute the application. Intentional omissions or falsification of information is sufficient grounds for denial of the application and subsequent revocation of the permit. I understand that all transactions in the course of the event are subject to any applicable city, county, and/or state sales tax. All event participants shall comply with sales tax regulations. I agree to indemnify the Town of Fountain Hills and its respective officers, agents, and employees from any and all losses, claims, liabilities, damages, costs, and expenses, including reasonable attorney's fees and court costs, resulting from the conduct of the applicant, sponsor or promoter, their employees or agents, with regard to the event applied for. Application Fee Received Check# Estimate of Event Costs Collected: Check# Statt Signature Date Received: Date Received: �i r,>z C<<UDfr Section 14 Permit # Issueded Permit Number Issued for the Date(s) APPROVAL ❑ Approved at the , 20_ Town Council Meeting. DENIAL ❑ Denied at the , 20_ Town Council Meeting. (FOR USE BY STAFF ONLY) Comments: Staff Signature Date Town of Fountain Hills Special Event Application Page 10 of 10