HomeMy WebLinkAbout2001.1004.TCREM.PacketNOTICE OF REGULAR
o AND EXECUTIVE SESSION
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FOUNTAIN HILLS TOWN COUNCIL
Mayor Morgan
Councilman McNeill
Vice Mayor Wyman
Councilwoman Fraverd
Councilwoman Hutcheson
Councilman Kavanagh
Councilwoman Ralphe
WHEN: THURSDAY, OCTOBER 4, 2001
TIME: 5:00 P.M. (The Council will meet in executive session from 5:00
to 6:30. The regular session will begin promptly at 6:30 p.m.)
WHERE: TOWN HALL COUNCIL CHAMBERS
16836 E. Palisades, Building B
RULES FOR ADDRESSING THE COUNCIL — ADOPTED I/I8190
the Council's desire to hear public comment on agenda items. As it is important to maintain order during the meeting, please adhere
e following rules of order if you wish to speak:
1.) All citizens wishing to speak must first be recognized by the Mayor.
2.) The Mayor will not call for public comment on an item until after a motion has been made and seconded and the Council has had
adequate opportunity to discuss the item.
3.) Please stand, approach the microphone and state your name and address after being called on to speak.
4.) All comments must be directed to the Mayor.
5.) TIME LIMIT — THREE (3) MINUTES PER PERSON PER ITEM.
6.) Statements should not be repetitive.
7.) Persons or groups wishing to make longer presentations should see the Town Clerk prior to the meeting.
CALL TO ORDER — Mayor Morgan
ROLL CALL
1.) Pursuant to A.R.S. §38-431.03.A.1, AND A.R.S. §38-431.03.A.3., VOTE TO GO INTO EXECUTIVE
SESSION for discussion or consideration of employment, assignment, appointment, promotion, demotion,
dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except
that with the exception of salary discussions, an officer, appointee or employee may demand that such discussion or
consideration occur at a public meeting. The public body must provide the officer, appointee or employee with such
personal notice of the executive session as is appropriate but not less than 24 hours for the officer, appointee or
employee to determine whether such discussion or consideration should occur at a public meeting; (specifically to
discuss the status of the Acting Town Manager); AND discussion or consultation for legal advice with the attorney
or attorneys of the public body (specifically regarding intergovernmental relations); respectively.
• CALL TO ORDER — Mayor Morgan
• PLEDGE TO THE FLAG
• INVOCATION —Councilwoman Hutcheson
• ROLL CALL
Town of Fountain Hills Page 1 of 3 Last printed 10/03/01 2:02 PM
MAYOR'S REPORT:
Mayor Sharon Morgan will give an update on:
• the medical condition of Town Manager Paul Nordin
• the Fire District
Consent Agenda:
All items listed with an asterisk (') are considered to be routine, non -controversial matters and will be enacted by one
motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all
recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a
Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an
item on the consent agenda, they may request so prior to the motion to accept the consent agenda. The item will be
removed from the Consent Agenda and considered in its normal sequence on the agenda.
*1.) Consideration of APPROVING THE MEETING MINUTES of September 20, 2001.
*2.) Consideration of the SPECIAL EVENT REQUEST submitted by the Fountain Hills Chamber of Commerce
for the Annual Fountain Festival. The annual event, scheduled for November 9 through 11 2001, will run from
10:00 a.m. to 5:00 p.m. and will require the closure of Saguaro Boulevard between El Lago and Parkview
Avenue and the Avenue of the Fountains between Saguaro Boulevard and La Montana Drive.
*3.) Consideration of the SPECIAL EVENT LIQUOR LICENSE application submitted by the Fountain Hills
Chamber of Commerce to be used in conjunction with the Annual Fall Festival scheduled for November 9
through 11, 2001.
*4.) Consideration of the SPECIAL EVENT REQUEST submitted by the Fountain Hills Chamber of Commerce
for the annual Thanksgiving Day Parade. The event, scheduled for Thursday, November 22, 2001 from 6:00
a.m. to 11:00 a.m., will be held on portions of Panorama, El Lago, Saguaro, Palisades and La Montana Drives
requiring partial and full street closures along the parade route.
*5.) Consideration of the SPECIAL EVENT REQUEST submitted by the Fountain Hills Chamber of Commerce
for the annual Stroll the Avenue. The event, scheduled for Saturday, December 1, 2001 from 5:30 p.m. to 7:30
p.m., will be held on the Avenue of the Fountains, requiring closure from Saguaro Boulevard to La Montana
Drive.
*6.) Consideration of the SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Kenneth
Bowman for the American Legion Post 58 located at 16837 East Parkview. The license application is for the
grand opening of their new building and a membership drive scheduled for Saturday, October 20, 2001 from
9:00 a.m. to 11:00 p.m.
*7.) Consideration of the SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Kenneth
Bowman for the American Legion Post 58 located at 16837 East Parkview. The license application is for a
scholarship fund fundraiser to be held in conjunction with the Fall Festival on Friday, Saturday (8:00 a.m. to
10:00 p.m.) and Sunday (10:00 a.m. to 9:00 p.m.), November 9 through 11, 2001.
*8.) Consideration of REDUCING the rental rates of the ballrooms at the new Community Center by $50.
9.) ROTATION of the position of VICE MAYOR to Councilman Kavanagh. The Vice Mayor is an eight -month,
rotating position to be held by every councilmember.
10.) Consideration of APPOINTING three citizens to the Planning and Zoning Commission to fill the vacancies caused
by expiring terms.
11.) Consideration of ACCEPTING FINANCIAL RESPONSIBILITY from the Lakeside Village Association for the
private security dusk -to -dawn lighting around Fountain Park.
Town of Fountain Hills Page 2 of 3 Last printed 10/03/01 2:02 PM
12.) Consideration of RESOLUTION 2001-47 initiating a public participation program as a part of the preparation
for the update to the Town Of Fountain Hills General Plan.
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13.) Discussion and possible action regarding the CURRENT FINANCIAL CONDITION of the Town as it relates
to the Mountain Litigation Settlement.
14.) Consideration of RESOLUTION 2001-42 abandoning the Cholula Drive and the Ramon Drive rights -of -way
within Plat 507E.
15.) Consideration of a CUT AND/OR FILL WAIVER for the Eagle Ridge North proposed subdivision, located
primarily in Section 7, west of SunRidge Canyon and northwest of the CopperWynd development, on the
Town's western border, Case Number CFW2001-05.
16.) Consideration of a PRELIMINARY PLAT for the proposed 171-lot, 20-tract, 428.95± acre, Eagle Ridge
North subdivision, located primarily in Section 7, west of SunRidge Canyon and northwest of the CopperWynd
development, on the Town's western border, Case Number S1999-024.
17.) Consideration of a request for a CUT AND/OR FILL WAIVER for the Eagles Nest proposed subdivision,
located primarily in Section 6, west of the North Heights area and on the far northwest boundary of the Town,
Case Number CFW2001-06.
18.) Consideration of a PRELIMINARY PLAT for the proposed 244-lot, 23-tract, 482.74± acre, Eagles Nest
subdivision, located primarily in Section 6, west of the North Heights area and on the far northwest boundary of
the Town, Case Number S 1999-025.
19.) Discussion and possible action regarding DIRECTION TO STAFF to begin proceedings related to the financial
matters necessary to close the Mountain Settlement with MCO on or around December 4, 2001 and the calling of
a special meeting on December 4, 2001 to replace the regular meeting of December 6, 2001.
20.) PUBLIC HEARING on a SPECIAL USE PERMIT to permit a guest house at 15306 Golden Eagle Boulevard,
aka Final Plat 505-A, Block 1, Lot 6, Case Number SU2001-12.
21.) Consideration of a SPECIAL USE PERMIT to permit a guest house at 15306 Golden Eagle Boulevard, aka
Final Plat 505-A, Block 1, Lot 6, Case Number SU2001-12.
22.) Consideration of a TEMPORARY USE PERMIT to allow a modular sales showroom for La Strada Villas to be
located at 13600 North Fountain Hills Boulevard. Case Number TU2001-04.
23.) Consideration of EXTENDING THE APPOINTMENT of Acting Town Manager William E. Farrell.
CALL TO THE PUBLIC AND ADJOURNMENT.
Pursuant to A.R.S. §38-431 -01 (G), public comment is permitted (not required) on matters not listed on the agenda but must be within the jurisdiction of
the Council. All comment is "subject to reasonable time, space and manner restrictions" and the Council will not discuss or take legal action on
matters raised during call to the public unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the
public, individual Council members may respond to criticism, ask staff to review a matter or ask that @,matter be put on a future agenda.
A4a:d�
DATED this 3rd day of October, 2001
Cassie B. Hansen, Director of AdministratioruTown Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with
disabilities. Please call 837-2003 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the
meeting to request a reasonable accommodation to participate in this meeting or to obtain
agenda information in large print format.
Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk's office.
Town of Fountain Hills Page 3 of 3 Last printed 10/03/01 2:02 PM
Lakeside Village DTD Lights.doc Page 2 of 2 Chron 223
OPTIONS FOR TOWN ACTION
Option 1: Town assumes Lakeside Village lease for SRP-owned lights, and makes no physical changes
to lights. The only change to the existing lease contract would be the name on the lease, and the
address for monthly billing charges.
Option 1a: Town assumes lease with no physical changes to lights, but Lakeside Village keeps
responsibility for lights along Panorama Drive in residential area. The Town would assume the lease
only for the lights you want for the term remaining, the HOA would get a revised contract for their
residential lights, with revised payment for fewer lights, again for the residual term.
Option lb: Town assumes lease, but requests physical removal of some lights. SRP would charge
the Town for construction and removal of the lights, prorated over the 20 year life of the contract.
Option 2: Town takes responsibility for lights, but requests aesthetic changes that meet SRP
specifications in style, height and bulbs. SRP would initiate a new 20-year contract with Town.
There would be no up -front payment for any aesthetic improvements (they're paid for through the
term of the lease), and SRP would continue to maintain facilities. (I have requested a list of SRP
specs on lights, so we can give examples of 'acceptable' modifications to Council on the 4th.)
Option 2a: Town takes lease, but requests non-SRP aesthetic changes. SRP would charge Town for
SRP light removal, and the Town would have responsibility for light modifications. SRP would not
provide maintenance services. Town would pay SRP only for energy to lights. (I'm waiting to
hear how we would handle very minor non-SRP changes, i.e. bulb only ... I'll let you know ASAP.)
parr osr, rr, I ncte5 10-4-b1
October 3, 2001
Interoffice Memo
To: HONORABLE MAYOR AND TOWN COUNCIL
From: CASSIE HANSEN, DIRECTOR OF ADMINISTwe
Date: 10/3/2001
Re: CHANGES TO THE 10/4/01 COUNCIL AGENDA
There are just a few changes to the agenda that I would like to point out to you. These include the
following:
EXECUTIVE SESSION - Discussion of Town Hall has been removed from the executive session and
will be added at a later date.
MAYOR'S REPORT — An update on the Fire District, as outlined by Bill last night, has been added.
NEW AGENDA ITEM #13 - CURRENT FINANCIAL CONDITION
As Bill indicated last night, he added an item to provide an update on the Town's current financial
condition as it relates to the mountain litigation settlement prior to any action items on the mountain
plats.
NEW AGENDA ITEM #19 - DIRECTION TO STAFF REGARDING FINANCIAL MATTERS
RELATED TO CLOSING THE MOUNTAIN SETTLEMENT
This is the second item Bill added to provide staff the ability to proceed with the MPC bond issues
related to financing the mountain preserve.
NEW AGENDA ITEM #23 - EXTENDING BILL'S APPOINTMENT
The Council appointed Bill as the Acting Town Manager at the July 5 meeting. This followed the
discussion in executive session at which he proposed a 90 time period. Since the 90 day period has
passed, this item was added to allow the Council to extend his appointment as acting Town Manager.
0
Page 1 of 1 Updated Agenda Items 10/4/01 Last printed 10/3/2001 3:32 PM 10/3/2001
MEMORANDUM
TO: THE HONORABLE MAYOR MORGAN AND
TOWN COUNCILMEMBERS
FROM: WILLIAM E. FARRELL, ACTING TOWN MANAGE
DATE: SEPTEMBER 28, 2001
RE: MANAGER'S REPORT FOR THE OCTOBER 4TH COUNCIL
MEETING
REMINDERS:
Your packet contains the agenda for the Tuesday, October 2nd council special session to
interview Planning and Zoning candidates. The staff report and candidate's resumes are
also included within your packet. This meeting is scheduled to begin at 5:00 p.m. in the
Building A video conference room.
Two September 11`h remembrance dates have been scheduled. The Mayor's Memorial
Committee has planned the first program to be held at the Avenue of the Fountains one
month after the tragedy, on Thursday, October 111
h' at 7:00 p.m. The second memorial
event will take place at Fountain Park on Sunday, October 141h, at 6:00 a.m. More
detailed information will be provided to you next week. A public meeting is planned for
Monday, October 8th, at 5:30 p.m. in the Building A conference room regarding these
programs.
MAYOR'S REPORT:
Immediately following roll call, Mayor Morgan will update the public on Paul Nordin's
medical condition.
CONSENT AGENDA:
There are eight items on the consent agenda. Please review each item and contact me
should you determine if any should be removed.
AGENDA ITEM # 9 — ROTATION OF VICE MAYOR POSITION:
John Wyman will turn the Vice -Mayor "torch" over to Councilmember John Kavanagh
for the next eight month term, effective October 1st.
Town Manager's Report
October 4, 2001 Council Meeting
Page 1 of 3
AGENDA ITEM # 10 — APPOINTMENTS TO THE PLANNING AND ZONING
�. COMMISSION:
Interviews are scheduled to take place on Tuesday, October 2nd. Three candidates have
applied to fill three vacant positions on the Commission. Commissioner Tom Box
resigned, effective October 1st, leaving another position open. If all three of the current
applicants are appointed, the Commission would still be one short. Advertising for this
position will run until October 251h. Please refer to Joan's attached memo.
AGENDA ITEM # 11— LAKESIDE VILLAGE ASSOCIATION STREET LIGHT
FINANCIAL RESPONSIBILITY:
This item has been brought back from the August 16th council meeting. Tom Ward, has
provided various options for your consideration in the enclosed report. Since staff does
not take a position regarding the assumption of this responsibility, there is no
recommendation provided.
AGENDA ITEM # 12 — RESOLUTION 2001-47/UPDATE TO GENERAL PLAN:
Adoption of this resolution will allow public meetings relating to the update of the
Town's General Plan to be scheduled. This action is part of the preparation for the
update to the Town of Fountain Hills General Plan. Staff recommends approval. Please
see Jesse's attached memorandum.
AGENDA ITEM # 13 — RESOLUTION 2001-42/ABANDONMENT/RIGHT OF
WAY/PLAT 507-E:
To facilitate the Eagle's Nest subdivision, the Town needs to abandon the rights -of -way
back to MCO, because the current rights -of -way are proposed to be altered by the Eagles
Nest preliminary plat. Staff recommends approval. Please refer to Jeff's attached memo.
AGENDA ITEMS # 14, # 15, # 16, & # 17 — CUT AND FILL WAIVERS/
PRELIMINARY PLATS/EAGLE RIDGE NORTH/EAGLES NEST:
Jeff Valder has provided the attached final list of the stipulations relating to MCO's
development application requests. Staff recommends approval of both the cut/fill waivers
and the preliminary plats, to include all of the stipulations. Jeff's reports are enclosed.
AGENDA ITEMS #18 & #19 — PUBLIC HEARING/ORDINANCE 01-17/
REZONE FROM R1-43 TO C-1 PUD:
The first public hearing is scheduled to receive comments on Rider Land Development's
application for rezoning the Shea Blvd. property from R1-43 to C-1 PUD. The Planning
and Zoning commission recommended denial, with a 5-1 vote. Staff also recommends
denial of this rezoning request. Please see Dana's attached memo.
Town Manager's Report
October 4, 2001 Council Meeting
Page 2 of 3
El
AGENDA ITEMS # 20 & # 21— PUBLIC HEARING/SPECIAL USE PERMIT/
GUEST HOUSE/GOLDEN EAGLE BLVD.:
The next public hearing on this agenda will collect input on a request to construct a guest
house as part of the main residence at 15306 Golden Eagle Blvd. The Planning and
Zoning Commission unanimously recommended approval. Jesse's memo is attached.
AGENDA ITEM # 22 — TEMPORARY USE PERMIT/LA STRADA VILLAS/
SALES SHOWROOM:
A temporary use permit has been requested for a modular sales showroom at 13600 North
Fountain Hills Blvd. at the La Strada Villas site. This item is being brought before the
council because a written protest was received. Staff recommends approval. Please see
Jesse's enclosed report for details.
Note: At the end of your packet, please find Randy's memorandum on roadway
culvert/bridge design guidelines for Eagles' Nest and Eagle Ridge North requested by
Councilmember Ralphe. It is for your information only and no council needs to be taken.
Town Manager's Report
October 4, 2001 Council Meeting
Page 3 of 3
C
Interoffice Memo
To: HONORABLE MAYOR AND TOWN COUNCIL
From: CASSIE HANSEN, DIRECTOR OF ADMINISTRATIO
Date: 09/ 28/ 2001
Re: AGENDA ITEM #2 — FOUNTAIN FESTIVAL SPECIAL EVENT REQUEST
AGENDA ITEM #3 — CHAMBER SPECIAL EVENT LIQUOR LICENSE
AGENDA ITEM #4 — THANKSGIVING DAY PARADE SPECIAL EVENT
AGENDA ITEM #5 — HOLIDAY STROLL THE AVENUE
AGENDA ITEM #6 — AMERICAN LEGION SPECIAL EVENT LIQUOR LICENSE
AGENDA ITEM #7 — AMERICAN LEGION SPECIAL EVENT LIQUOR LICENSE
AGENDA ITEM #2 — ANNUAL FOUNTAIN FESTIVAL SPECIAL EVENT REQUEST
The Fountain Hills Chamber of Commerce has submitted a special event request for the Annual Fountain
Festival. This year's festival will be held Friday through Sunday, November 9th, loth and 11th from 10:00
a.m. to 5:00 p.m. The usual street closures will be required: the Avenue of the Fountains (Saguaro to La
Montana) and Saguaro Boulevard (El Lago Boulevard to Parkview). The streets will be closed from 5:30
p.m. on Thursday, 11/8/01, to 6:00 a.m. on Monday, 11/12/01. Marshal Gendler continues to work closely
with the Chamber, Rural Metro, and local merchants to insure that all aspects of traffic control, security,
and public safety are addressed (please see enclosed memo from Steve). There is one change to Steve's
memo regarding parking for the event. Arrangements have been made with MCO Properties to use their
property east of the community center. Parking will also be on municipal streets and parking lots. Final
vendor lists will be submitted at the end of the first day of the event since there are generally last minute
changes. A certificate of insurance is on file. Although large in scope, this event has become routine as far
as staging and operation. Staff recommends approval.
AGENDA ITEM #3 — CHAMBER SPECIAL EVENT LIQUOR LICENSE
As an additional fundraiser, the Chamber of Commerce has submitted an application for a special event
liquor license to host a "beer garden" in conjunction with the Fountain Festival. The location would be a
tent on Verde River, just north of the Verde River/Avenue of the Fountains intersection. The hours
would be 11:00 a.m. to 6:00 p.m. all three days of the Festival, November 9th through 11th. The area
around the tent will be fenced and provisions have been made to control access and distribution.
Marshal Gendler has performed his review for statutory compliance and forwards a favorable
Page 1 of 2 October 4, 2001 Agenda Items Last printed 09/28/2001 1:44 PM
09/28/2001
September 28, 2001
recommendation. (Please see attached memo from Steve.) Proper certificates of insurance are on file.
46 Staff recommends approval.
AGENDA ITEM #4 — THANKSGIVING DAY PARADE SPECIAL EVENT REQUEST
The Chamber of Commerce has submitted their request for the Annual Thanksgiving Day Parade to be
held on Thursday, November 22nd, 2001 from 6:00 a.m. to 11:00 a.m. The event will utilize portions of
Panorama Drive, allowing access to local traffic only. Saguaro will be closed from El Lago to Palisades;
Palisades will be closed from Saguaro to La Montana; La Montana will be closed from Palisades to
Parkview. Marshal Gendler has prepared traffic and safety plans for the event, taking into consideration
the Town sponsored Turkey Trot. A certificate of insurance is on file. This event has run smoothly in
years past and staff recommends approval.
AGENDA ITEM #5 — STROLL THE AVENUE SPECIAL EVENT REQUEST
This special event request has been submitted by the Chamber of Commerce for the Annual Lighting of
the Avenue scheduled for Saturday, December 1, 2001 from 5:30 p.m. to 7:00 p.m. The event will
occupy the Avenue of the Fountains from Saguaro to La Montana, requiring closure of those
intersections at 5:00 p.m. to insure that all vehicles are vacated from the event area prior to the onset
of pedestrian traffic. The barricades will remain in place until 9:00 p.m. to allow residents to walk up
and down the Avenue and view the lights. Marshal Gendler has reviewed the request and forwards a
favorable recommendation. Staff recommeds approval.
AGENDA ITEMS #6 AND 7 — AMERICAN LEGION SPECIAL EVENT LIQUOR LICENSES
tThe American Legion has submitted two special event liquor licenses and since the provisions for both
are identical, they will be discussed together.
The Legion will be moving into their newly constructed building located at 16837 E. Parkview and would
like a special event liquor license for their grand opening celebration and membership drive on
Saturday, October 20 from 9:00 a.m. to 11:00 p.m. Their Class 14 Club license only allows sales to
members and friends and they would like to expand their ability to host guests on this special occasion.
Their Class 14 license will be suspended during the event.
The second request is for three days, November 9th, 1Oth and 11th, in conjunction with the Fountain
Festival. Proceeds from the liquor sales during this period would go the Legion's scholarship fund. The
Legion has greater capability of controlling access to the event area, as it is totally within the building
and a permanently fenced patio area adjacent to the south side of the building. Marshal Gendler has
reviewed both requests for statutory compliance and forwards a favorable recommendation. Staff
recommends approval.
"NON-AGENDIZED" SPECIAL EVENTS
Councilman Kavanagh and his memorial committee submitted special event requests for the October 11
and 14 events outlined in his email to the Mayor and Council. This was done primarily to coordinate in-
house support services for these events to insure pedestrian and traffic safety. They are being treated
as Town sponsored events and being handled administratively. If you have any questions, please do
not hesitate to contact me.
Page 2 of 2
Memo
To: Cassie Hansen, Administration Director
From: Steve Gendler, Public Safety Director
Date: 9/13/2001
Re: 2001 Fall Festival
The purpose of this memorandum is to endorse the attached special event request
from the Fountain Hills Chamber of Commerce. The request covers the annual
Fountain Hills "Fall Festival of the Arts" which is scheduled for November 9-11th. It
is my understanding that this will be considered at the Council session on
September 20th.
am recommending approval of this request based on the following factors:
(W 1. Sharon Morgan, Event Coordinator for the Chamber of Commerce,
has arranged insurance documentation which will protect the town's interests.
Although it is not included in the application package, I have been assured
that the insurance certification will incorporate all liability reduction provisions
suggested by my department based on our experience with previous events
of this nature.
2. I have been in contact with the Fire Department to work out an emergency
medical services plan and fire prevention provisions for review by the Chamber of
Commerce. Both the Fire Chief and I am satisfied with its components.
3. Traffic and parking provisions are being handled by the Marshals
Department in an effort to keep costs as low as possible. We have made
provisions for traffic control from Shea through the interior streets to the
event, with specific attention to traffic in the immediate area around the Art
Fair. In addition, we have made provisions for Marshals Department
personnel to assist with parking control to help merchants along Avenue of
the Fountains who will be open during the event.
4. Sharon Morgan has made arrangements to contract for signs, signals
and markings which will direct visitors to the event. This will be carefully
reviewed and approved by my department and Pat Harvey, street
superintendent.
5. Provisions have already been made with Pat Harvey for traffic
barricades to close Saguaro at El Lago and Parkview. In addition, Avenue of
the Fountains will be closed at Verde River Drive and La Montana Thursday,
Friday and Saturday nights. The Thursday closure will be after business
hours to avoid any conflict with area merchants.
6. In my discussions with Sharon Morgan, the event coordinator, she
intends to secure written permission from the 208-property owners
association for use of their parking lots. This will reduce, or eliminate previous
concerns expressed by the merchants who share the parking areas.
In addition to the items outlined above, I plan personal visits to merchants along
Avenue of the Fountains, Plaza Foutainside, and Southtique Mall as well as
advising the Plat 208 merchants regarding changes in traffic patterns. Extra effort
will be put into securing parking spaces for visitors attending the event using public
streets, the vacant lots South of Avenue of the Fountains, and the Community
Center lots if available. I also intend to issue a press release to advise citizens of
detours and alternate routes caused by the event.
I believe the Art Fair is well planned, will reflect credit on our community, and
represents an opportunity for civic clubs, social groups, and town merchants to
® benefit. I recommend approval by the Council at their September 20th meeting.
Steve Gendler
Marshal
Cc- 11MYJLl
Special Event
Permit Application
Town of Fountain H,
Office of the Town Clerk, Special Event Coordin.
P.O. Box 17958, 16836 E. Palisak
Fountain Hills, AZ 8526
Phone: 480-837-2003
Fax: 480-837-3145
Date of Application: 7 _ d Permit Application #: . 56 P a o 01 - O >-
Please complete the following information and return to the attention of the Office of the Town Clerk - Special Event or fax
the application to 480-837-3145. The appropriate application fee must accompany the application to be processed. (For fee
schedule, please see Section 11.)
Attach an area site plan of the event showing locations of all that are applicable: stages, street closure requests, sidewalk or
right-of-way closure requests, starting or terminating points, liquor locations, security positions, port -a johns, tents, etc.
Major Event applications must be submitted to the Town Clerk's office no later than (90) ninety days prior to the event
in order to be considered for scheduling on the special event calendar (January 1 through December 31). Applications
will not be accepted less than (90) ninety days prior to the event. Incomplete applications and applications not
accompanied with the appropriate fees, will not be processed.
Minor Event applications must be submitted to the Town Clerk's office no later than (30) thirty days prior to the event.
Applications will not be accepted less than (30) thirty days prior to the event. Incomplete applications and applications
not accompanied with the appropriate fees, will not be processed.
NOTE: Holiday Sales (related to a state or nationally recognized holiday or seasonal event) must be set up and conducted in
one location and obtain a Use Permit through the Community Development/Planning and Zoning Department. Charitable
Nonprofit Fund -Raising events are limited to four (4) events per year per organization. There must be a minimum of twenty-
five (25) days between the last day of one major event and the first day of another major event. Two or more separate events
may not occupy the same location on the same calendar day.
Section 1
Application
Information
(Must be completed)
Section 2
Application
Information
(Must be completed)
Any changes shall be
submitted to the
Clerk's office prior to
the end of the V day
of the event.
/4anx Of'vent /-- ,, / C 4
event is on private property provide:Owner's name Phone
Physical Starting Foint of event
Fey
Physical Termination Point of event It the event is to take place on City Property, complete Sectijon 6.
07
Description of Event
If the event involves sponsorship or participation of a charity, provide the following:
Attach an additional sheet if ty s Name c u r
necessary.
ty s Address Charity's Phone # (it different from above)
Has this event ever been held at another location? 13 Yes �+ No
If Yes, please provide the following:
Date(s) Location(s)
Has the ApplicanVOrganiration ever had a liquor license or events permit denied, revoked or suspended? _ Yes LCI No
If Yes, please explain:
Will there be an admission charge: 11_Yes . No
If Yes, how much? _
Will there be an amplified entertainment? _Yes ❑ No
If Yes, t type?
r �''n 4n
Attach an additional sheet if
Will there be live entertainment?
necessary.
If Yes, complete the following:
Yes 0 No
Attach an additional sheet if t re any novelty items sol o
necessary. If Yes, please describe below:
Item Vendor Selling Price(s) Tax ID M
Attach an additional sheet if Willthere be any contracted concessionairesicaterers? . ❑ es ci No
necessary. if Yes, please provide the following information: (Attach an additional sheet if necessary)
IL
Name of Concessionaire/Caterer ✓ �Address Phone Items sold
Tax ID tl
Town of Fountain Hills Special Event Application
Page 2 of 10
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How dose are the nearest residences to the event.
Attach an additional sheet if Will there be artists. Yes ❑ No
necessary. If Yes, please provide following information:
Name of Artist
Address Phone Items sold Tax ID N
What type or advertising1promotion
will be done prior tot the event. es ❑ No
Radio ❑
es ❑ No
if Yes, list stations:
TV ❑ Yes
❑ o
If Yes, list stations:
Newspaper Ads
❑ es
❑
o If Yes, Est newspapers:
Press Releases ❑ es
❑
o If Yes, how many:
Flyers/Posters ElYes
❑
No If Yes, where distributed and9attact-apy planned promotional materials.
Anticipated
y Attendance:
Anticipated PeakAttendance:
Attach an additional sheet if List describe number of vehicles and/ o equipment �ch will be involved in the event
necessary. �- (_�� `.c ' r 6 i cZ L�{��, `1f' t�!-�..�'C��`�=-=-tl`='
Will there be animals involved? If yes, please explain. ❑ Yes `g(No
Section 3
Will the Event include any of the following:' Yes ❑ No If Yes, be advised that event features may require an inspection
Event Special �
Features and/or special permit from the building, engineering, fire, and/or health departments.
(Please complete those Tents or Canopies 0 Yes ❑ No
applicable and include a Note: lfmore than f tent or canopy is being used, a site plan must be provided. If Yes, please provide the following information:
Site plan. Number of Tents/Canopies
Sizes) //''-
Comoanv Name �L2 CJ /I1 % �i ../j"!�,(%{�_�
Address p
Contact /� t/ `� Phone Number K�� o w
Open Flames or Cooking z Yes ❑ o if Yes, please provide the following information:
Event features may Company Name:_��/LaCi��'TiC�
require inspection Address
and/or special permits
from building, Contact Phone Number
engineering, fire,
and/or health
departments
Fireworks es o If Yes, please provide the following information:
Company Name:
Contact Phone Number
Temporary Fencing/Structures ❑ es No If Yes, please provide the following information: �p
Company Name:
Address
rnnracr Phone Number
Town of Fountain Hills Special Event Application
Page 3 of 10
The site of the event
must be adequately
served by utilities and
sanitary facilities
First Aid Locations N Yes o No if Yes, please provide the following information:
Company Name:
Phone Number O .� !
Port -a- o aste Control Yes ci No If Yes, please provide the following information:
The site of the event roust be adequately served by utilities a�seriitaryfacilities. Company
Address �/ 7
Phone Number !GY/ ' 11 /
Company Name /' k 7 �� `rC-
A ri.i— /. lG !lJ(/S�s- If) ")
Phone Number / ✓ / — 9 // 6
Carnival/Amusement Rides ❑ es V No If Yes, p ease pro- e the following ► ormation:
Company Name:
Contact Phone Number
Lighting/Spotlights; es o
if Yes, contact the Community Development Department as a special permit is required.
Provide the following information:
Company
Phone Number
Provide a site plan clearly
Signs/Banners ❑ es o
depicting the location of all
signage, directional and/or
if Yes, contact the Community Development Department as a special permit is required
promotional that will be
used in conjunction with
Provide the following information
the event.
Company Name:
Si na a shall not be posted
earlier than two weeks
Address
prior to the first day of the
event and must be removed
Contact Phone Number
within 48 hours following
the event conclusion.
A,
Inflatables 11 Yes i No
If Yes, contact the Commun evelopment Department as a special permit is required.
Provide the following information.
Town of Fountain Hills
Special Event Application
Page 4 of 10
Other — Description ot any other acuvmes at the event.
Section 4
v*"w Streets/Traffic
Complete those areas,
which are applicable,
and include on a site
plan showing all
Will the event require closure or use of any of the following (Provide a parking plan adequate to accommodate anticipated attendees):
City Streets � Yes ❑ No If Yes, provide the following
DollM Times :
I -/ D /
requests. Cc ,0
Sidewalks ❑ es 10 No If Yes, provide the o owing:
Sidewalk From/To Sidewalk Date(s) Time(sl
City Alleys Yes o If Yes, provide the following:
Alley From/To Alley Date(s) Time(s)
Street From/To Street
Parking on the property Public Parking Lots ❑ es ❑ o If Yes, provide the following:
must be adequate to (If parking is to be on private property, written permission of the property owner must be included with the application.)
serve any existing Parking Lot Date(s) Time(s)
permanent uses as well /
as the special event use. /— -,F �/ l 20 ff/
Section 5
Use of Town Facilities Will any Town Facilities be used? ❑ Yes ❑ No
Complete those areas,
which are applicable, If Yes, provide the location(s).
and include on a site
plan showing all
requests.
If additional locations
are requested, please
attach a site plan
showing additional
locations and services
needed.
Will any Town Electric or Water hookups be used? % Yes ❑ No
If Yes, provide the location
15
Water Location Service Needed
Responsible Person at the Fvent
Responsible erson s Horne Address Home Phone
Responsible non s Business Address Business Phone
Pager (if applicable) Cell Phone # ( it applicable) Message # (if applicable)
Town of Fountain Hills
Special Event Application
Page 5 of 10
MCO Custom PROPERTIES
August 31, 2001
Ms. Sharon Morgan
Fountain Hills Chamber of Commerce
P.O. Box 17958
Fountain Hills, AZ 85269
Dear Sharon:
This is to confirm that MCO Properties will allow parking on the approximate 37 acres of its unpaved
land in Plat 208, specifically Blocks 1, 2, 7 and 8, Plat 208, for the upcoming Fountain Hills Arts &
Crafts Festival, November 9, 10, & 11, 2001.
You will be required to provide proof of liability insurance naming MCO Properties as the insured
party. We will provide you with coverage details within a day or so.
Sincerely,
/1 ,
Hank Lickman
Vice President
HL:msp
16930 E. Palisades Blvd. ♦ Fountain Hills, AZ 85268 ♦ 480-837-9660
Fax: 480-837-1677 ♦ www.mcoproperties.com
09
..........
..........
. . . . . . . . . ...
. . . . . . •.•..r�
. . . . . . . . . . . . . . . .
...........
E
Section 6
Event Security
(Must be completed)
Will the event be using private security? Yes n No
Security
If Yes, please provide the following:
Contact Person Phone (if different than above)
Number of personnel contracted or:
Scheduled ours personnel will at the event:
Will the event be requesting the services o ountain Hills Marshalspartment. es ❑ No
If Yes, please provide the following:
n
Town of Fountain Hills Marshals Department Contact Person one
&---
Number of personnel contractedor:
Scheduled ours personnel will at the event:
In schedule Deputy Marshals, please call Officers must be scheduled a nunimumof three weeks prior to the event.
'After reviewing the event application, the Town may require the use of deputies for the event. If deputies are required, permittee must provide
above information as an amendment to the application before an event permit will be issued.
Section 7
Emergency Medical Will the event request Rural Metro's EMTs or paramedics?, Yes ❑ No If Yes, please provide the following:
Services
(Please complete items,
which are applicable.){
Number of personnel contracted for:
To schedule EMTs or paramedics, please call 480-837-9820. EMTs or paramedics must be scheduled a minimum of three weeks prior to the
event. "After reviewing the event application, the Town may require the use of EMTs or paramedics for the event. If emergency medical services
are required, permittee must provide above information as an amendment to the application before an event permit will be issued. Promoter may
be required to provide a tent, cots, ice and water.
Section 8
Alcohol Will there be alcohol at the event? Yes ❑ No If Yes, please provide the following:
(Please complete items,
which are applicable.)
Type(s) of alcohol:
Will the alcohol be given away? ❑ Yes ❑ No
Will event attendees be permitted to bring their own alcohol? ❑ Yes o
s alcohol included in the admission price to the event. ❑ Yes ❑ No
This applies to charitable, religious, fraternal or political groups only.
If you answered es to any of the above, a liquor license is required. Whichtype of license will used for the event.
Extension of Prerruse (attach copy of State of Arizona Application)
Special vent Uquor License (attach copy of StaE—oFT-rzona pp cation)
If applying for a Special hvent quor License, the following must be provided:
Chanty's or ganization s Name 501(c)J Number
letter from the ch, ty or organization agreeing to participate as the agent for the special event liquor license is required and must accompany
the original event application.
Name of Contact at Charity or Organl7ation Phone
On -Sue Agent Responsible for Uquor
s the event within of a church or school propertyline? ❑ Yes ❑ No
What controls will used to keep attendees under the age of 21 from o taimng alcohol at the event.
site plan showing locations ot alcohol service areas, type and height of fencing, and security check areas must be provided and conespo to
the description of the controls above. Describe how attendees over the age of 21 will be identified.
Will more than of the gross revenues denved brom the event be denvedfrom alcohol saes. ❑ Yes p No
Section 9
Parade Information
(Please complete items,
which are applicable.) Assembly Area Time
Number of Units
Description of the units (motorized, animals, floats, and sound amplification?)
Attach a proposed route and indicate assembly and disassembly areas.
Town of Fountain Hills Special Event Application
Page 7 of 10
Section 10
A
Insurance
Requirements
Section 11
Fees
Note:
A certificate of insurance naming the Town of Fountain Hills as an additional insured MUST BE ON FILE
in the Town Clerk's office at least 10 days prior to the actual event. Insurance is to be in limits of not less
than $1 million combined single limit personal injury and property damage covering owned and non -
owned auto liability, premise liability and comprehensive general including product liability where
indicated. If liquor is served, an additional $2 million liquor liability policy is required naming the Town
as additional insured. A separate Certificate of Insurance for $1 million is required from all carnival and
amusement companies. Copies of all certificates of insurance required must be attached and must show
the name of the event and dates of the coverage prior to the issuance of the event permit. For more
information on insurance requirements, please contact Mr. Wally Hudson, the Risk Manager at 480-837-
2003. All companies must be licensed, or authorized to do business in Arizona.
A non-refundable application fee of five hundred dollars ($500) shall be submitted with each special event
application. Applications received without the application fee will not be accepted. A commercial event
sharing sponsorship with a charitable nonprofit organization shall not be exempt from the $500
application fee. Once a major event application is approved by the Town Council , the applicant shall
submit to the Town Clerk's office an amount of money equal to the estimate of all non -permit fees.
Special event applications submitted by a charitable nonprofit organization as described in Section 8-3-2.B
shall pay an application fee of one hundred dollar ($100).
Local charitable nonprofit organizations are exempt from non -permit fees except cleaning/damage deposits
and rental fees where applicable. The Town reserves the right to require charitable nonprofit
organizations to obtain services such as law enforcement, security, emergency medical, traffic engineering,
etc. to insure that public safety standards are met. This exemptions does not apply to commercial events
sharing sponsorship with charitable non-profit organizations.
• Application fees must be submitted with the application. Applications received without the
appropriate fees will not be accepted.
• The deposit shall be paid not more than thirty (30) days after Town Council approval of the major
events calendar. If the deposit is not received within the specified time, the event will be removed
from the major events calendar and the event will be cancelled.
• The Town of Fountain Hills may retain all or a portion of the deposit for failure to comply with the
terms and conditions of the permit or the ordinances of the Town. The event will be invoiced for all
non -permit fees or issued a refund after the Town expenditure review.
------------------------------------------------------------------------------------------------------------
A cleaning/damage deposit may be required to insure that the area used by the applicant is left clean and the
landscaping is left undamaged. The field Services Superintendent or his designee will determine whether a
deposit is required and if the area has sufficiently been cleaned after the event. If the area is cleaned
satisfactorily and no damage occurs, the deposit will be returned.
Town of Fountain Hills
Special Event Application
Page 8 of 10
Special Event
Application Fee
r... $500
Or
Charitable/Non-
profit Application
Fee $100
FEE SUBMITTED WITH APPLICATION $ L v —
For use by Staff
Make checks payable to the Town of Fountain Hills
PERMIT FEE:
$
LAW ENFORCEMENT FEE:
$
TRAFFIC ENGINEERING FEE:
$
FIELD SERVICE FEE:
$
CLEANING/DAMAGE DEPOSIT:
$
FIRE SERVICE FEE:
$
BUILDING SAFETY FEE:
$
ENGINEERING FEE
$
OTHER FEE:
$
DEPOSIT TOTAL $
Town of Fountain Hills Special Event Application
Page 9 of 10
Section 12
Certification
(Must be completed)
I hereby certify that the statements made in this application are true and complete to the best of my
knowledge, and that I am authorized to execute the application. Intentional omissions or falsification of
information is sufficient grounds for denial of the application and subsequent revocation of the permit. I
understand that all transactions in the course of the event are subject to any applicable city, county, and/or
state sales tax. All event participants shall comply with sales tax regulations. I agree to indemnify the
Town of Fountain Hills and its respective officers, agents, and employees from any and all losses, claims,
liabilities, damages, costs, and expenses, including reasonable attorney's fees and court costs, resulting
from the conduct of the applicant, sponsor or promoter, their employees or agents, with regard to the event
applied for.
t--1 11 - 11-r
,e
Section 13
Fees Receipt Application Fee Received —y 1
Check# 1 5�-� `-� Date Received: —)"0 —y
FOR USE BY
STAFF ONLY Estimate of Event Costs Collected:
Check# Date Received:
CStan 'patm
Town of Fountain Hills Special Event Application
Page 10 of 10
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09/26/2001 WED 22:26 FAX
10001/001
ACORD CERTIFICATE OF LIABILITY INSURANCE o.1m H(� DATE(MMIDDIM
UNT-1 09/24/01
Low 6 Johnson, Inc.
PMB 618
10645 N. Tatum Blvd, Suite 200
2hoenix AZ 85028-3053
Phone:480-948-7638 Fax:480-948-1707
INSURED
Fountain Hills Chamber
of Commerce
P.O. Box 17598
Fountain Hills AZ 85269
COVERAGES
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
INSURERA: Nonprofits Insurance Assoc
INSURER B: Scottsdale Insurance Company _Q.t
INSURER C.
r INSURER D:
INSURER E:
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCIMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAMS_
INS
LTR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
DATE M
Y RA ON
DATE
LIMITS
GENERAL LIABILITY
EACH OCCURRENCE
$1 OOO 0OO
A
X COMMERCIAL GENERAL LIABILITY
NIA1806589
07/31/01
07/31/02
FIRE DAMAGE (Any onerre)
$100 000
CLAIMS MADE L^ OCCUR
MED EXP (Any one pereon)
$Exclu_ded
PERSONAL BADVINJURY
$1 000 00O
GENERAL AGGREGATE
$2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
PRODUCTS -COMP/OP AGO
$2 000 , OOO
POLICY PRO LOC
JECT
AUTOMOBILE
LIABILITY
i
COMBINED SINGLE LIMIT
ANY AUTO
(Ea DOCKIent)
$
BODILY INJURY
(Per Per—)
:
ALL OWNED AUTOS
SCHEDULED AUTOS
BODILY INJURY
(Par accidert)
i
--
HIRED AUTOS
NON-0WNEO AUTOS
PROPERTY DAMAGE
(Per accident)
s
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
$
OTHER THAN EA ACC
AUTO ONLY: AGO
IS
ANY AUTO
I $
EXCESS LIABILITY
EACH OCCURRENCE
i
OCCUR Lam' CLAIMS MADE
AGGREGATE
Is
S
_
DEDUCTIBLER
S
RETENTION S
WORKERS COMPENSATION AND
TORY LIMITS!. ER
E.L. EACH ACCIDENT
$
EMPLOYERS LIABILITY
E.L. DISEASE - EA EMPLOYEE
S
F-L DISEASE - POLICY LIMB
I S
OTHER
B
Liquor Liability
CL10021283 10/01/01
10/01/02
Liq Liab 1 Mill OC
2 Mil agg
DESCRIPTION OF OPERATIONSILOCATIONSIVEHK:LE.SIEXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS
Certificate holder is named as an additional insured as ra"ets the
following event: FOUNTAIN FESTIVAL OF ARTS 6 CRAFTS-NOVEMBER 9,10,11, 2001
This form is subject to the policy terms and conditions.
CERTIFICATE HOLDER I N I ADDITIONAL INSURED; INSURER LE7TER: _ (;AN[;L:L.LA I IUN
TWNOFT2 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRA
DATE THEREOF. THE ISSUING INSURER WILL ENDEAVOR TO MAIL 3_ DAYS WRI7T
The Town of Fountain Hills NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SH,
Cassia Hansen IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS Of
P.O. Box 17958
Fountain Hills AZ 85269 AUTHORIZED REPRESENTATIVE
I Jamie S. Low CPCU CIC
2" (7197) VACORD CORPORATION 19,
Marshals Department
Memo
To: Cassie Hansen
From: Steve Gendler 41
Date: 9/28/2001
Re: Special Event Liquor Permit — Chamber of Commerce
The purpose of this memorandum is to endorse the attached special event liquor permit
submitted on behalf of the Chamber of Commerce by Frank Ferrara, Executive Director. It is
my understanding that this will be considered by the Council at their meeting on October 4th.
Background: The liquor permit would be used in conjunction with the Fall Festival,
scheduled for Friday May 4'h-Sunday May 6th, approved by the Council at their meeting on
February 1st. The special event liquor license is permitted for non-profit organizations as an
exception to the Arizona Revised Statutes, Title 4. The Chamber of Commerce is a tax-
exempt organization holding IRS number 86-0336429.
Investigation: According to the state liquor department, this event will fall under the
provisions of R19-1-244 in which qualifying organizations are allowed a total of 10 days per
year for special event permits. According to our records, this application represents only six of
the ten days allowed in 2001. (The Chamber used three days previously for the jazz Festival
in May).
Since the liquor license will be used in conjunction with a larger event (the Fall Festival), two
important provisions apply. First, 25% of the gross reve.iues from any alcohol sales must go
to the non-profit organization; and, second, the alcohol must be purchased from a qualified
off -premise source rather than a wholesaler. The requirement that the alcohol be purchased
from a retailer is outlined in R19-1-250(a) and specifies that the source have a class 6,7,9,or
10 license such as Price Club, Bashas or Safeway.
Findings: In reviewing overall plans for the Fall Festival, where the liquor will be available in
a "beer garden" setting, the Marshals Department is satisfied that there is adequate control
and provisions to prevent minors from having access to intoxicating beverages. The
Chamber will have the area fenced, limited access, and a system in place to control alcohol
sales using officers from the Marshals Department.
Recommendation: Based on the Chamber meeting all legal requirements for non profit,
charitable and exempt organizations; their awareness that alcohol must be purchased
through a licensed retailer; and provisions in place to restrict access of alcohol by minors, I
recommend approval by the Council at their October 4ch meeting.
ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL
800 W Washington 5th Floor 400-W Congress #150
Phoenix AZ 85007-2934 Tucson AZ 85701-1352
(602) 542-5141 (520) 628-6595
APPLICATION FOR SPECIAL EVENT LICENSE
Fee = $25.00 per day, for 1-10 day events only
A service fee of $25.00 will be charged for all dishonored checks (A R S 44-6852)
T
1 n1D 0Ut-U1VM1V 1 MUM BE t ULL Y COMPLETED OR IT WILL BE RETURNED.
**APPLICATION MUST BE APPROVED BY LOCAL GOVERNMENT DEPT USE ONLY
LIC#
1. Name of Organization: 'Q 1 A) /4
4_5 Cs�
2. Non-Profit/I.R.S. Tax Exempt Number: U (� L,19 lam ;
3. Tne organization is a: (check one box only)
❑ Charitable ❑ Fraternal (must have regular membership and in existence for over 5 years)
4 Civic ❑ Political Party, Ballot Measure, or Campaign Committee
❑ Religious
4. What is the purpose of this event?
�i lr �,��
5. Location of the event: /41/FA14 %lYTi✓ S ��UTi� �j S /jJ x'!C'/�f!'
Address of physical IdAtion (Not P.O. Box) City County Zip
_pplicant must be a member of the qualifying organization and authorized by an Officer, Director or
6. Applicantl �.(.�'�/i�%iC� s
Last First / �" Middle Date of Birth
7. Applicant's Mailing Address: B� iC / ��� l5 /Y TN/ #14,4
Street
p� /J City) Stat Zip t�
8. Phone Numbers: (/ (X/1�/ !X �✓ 0 �/ /��-�p�/��
Site Owner # Applicant's Business # Applicant's Home #
9. Date(s) & Hours of Event: (Remember: you cannot sell alcohol before 10:00 a m. on Sunday)
Day l:
Day 2:
Day 3:
Day 4:
Day 5:
Day 6:
Day 7:
Day 8:
Day 9:
Day 10:
Uc 0106 05/1999
D e Day of Week
4 0 jj1,QX,01-
A/h/) 0
/ � Gc .Dft-
Hours from A.M./P.M
To A.M./P.M.
*Disabled inividuals requiring special accommodations, please call the Department.
10. Has the applicant been convicted of a felony in the past five years, or had a liquor license revoked?
❑ YES 9�40 (attach explanation if yes)
11. This organization has been issued a special event license for days this year, including this event
(not to exceed 10 days per year).
12. Is the organization using the services of a promoter or other person to manage the event? ❑ YES 9 NO
If yes, attach a copy of the agreement.
13. List all people and organizations who will receive the proceeds. Account for 100% of the proceeds.
THE ORGANIZATION APPLYING MIDST RECEIVE 25 % of the gross revenues of Alcoholic
Beverage Sales.
Name
(Attach additional sheet if necessary)
A ridn-cc
g�z/'0"�
Percenta e
/W d
14. Knowledge of Arizona State Liquor Laws Title 4 is important to prevent liquor law violations. If you have any
questions regarding the law or this application, please contact the Arizona State Department of Liquor Licenses
and Control for assistance.
NOTE: ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY.
"NO ALCOHOLIC BEVERAGES SHALL LEAVE SPECIAL EVENT PREMISES."
15. What security and control measures will you take to prevent violations of state liquor laws at this event?
(List type and number of security/police perso el and type of fencing r control barriers if applicable)
'
'� rllj
liceFencing #Po
# Security personnel ❑ Barriers
16. Is there an existing liquor license at the location where the special event is being held?
If yes, does the existing business agree to suspend their liquor license during the time
period, and in the area in which the special event license will be in use?
(ATTACH COPY OF AGREEMENT)
Name of Business
❑ YES 0140
❑ YES ❑ NO
Phone Number
17. Your licensed premises is that area in which you are authorized to sell, dispense, or serve spirituous liquors
under the provisions of your license. The following page it to be used to prepare a diagram of your special
event licensed premises. Please show dimensions, serving areas, fencing, barricades or other control
measures and security positions.
SPECIAL EVENT LICENSED PREMISES DIAGRAM
(This diagram must be completed with this applications _
special Event Diagram: (Show dimensions, serving areas, and label type of enclosure and security positions)
NOTE: Show nearest cross streets, highway, or road if location doesn't have an address.
PALISADES
U
NT
-------------- -BOULEVARD--------------1
--
-------------------------------.�
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f----'+ f -------- f»_-»------------
--- -
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---
(_____ THE_ FOUNTAINS._
%wore
cena
,
J
i
THIS SECTION TO BE COMPLETED ONLY BY AN OFFICER. DIRECTOR OR CHAIRPERSON OF THE
ORGANIZATION NAMED IN QUESTION #1
18. I, 13 ✓,7r L a declare that f am an Officer/Director/Chairperson appointing the
(Print full name)
applicant listed in Question 6, to apply on behalf of the foregoing organization for a Special Event Liquor
License.
X // ���.�%l ��� rl r*"s is
OFFICI:GRIGGS
(Tide/Position) (Date) (Phone #)
SUSAN State of County oft.Notary Public -zonaMARICOPTY The foregoing in ent was aclntowledged before me this
My comm. expi2005
/
Day of Month M Year
My Commission expires on: �
(Date) (Signature of N6TARY ukic)
THIS SECTION TO BE COMPLETED ONLY BY THE APPLICANT NAMED IN QUESTION 46
19. declare that I am the APPLICANT filing this application as
i, (Print full name)
a41hist d in Question 6. I have read the application and the contents and all statements are true, correct and
cte. /
State of L County of
X OFFICIAL SEAL The forego g instrument was acknowledged before me this
SUSAN (Signature) IGGS
(Si
a Not Public - State of Arizona `�
MARICOPA COUNTY day of
My comm. expires Jan. 28, 2005 Day of Month Month Year
My commission expires on:
(Date) (Signature of OTAR P LIC)
You must obtain local government approval. Citv or County MUST recommend event & complete item #20.
The local city or countyjurisdiction may require additional applications to be completed and additional
licensing fees before approval may be granted.
LOCAL GOVERNING BODY APPROVAL SECTION
20. I; ,J h e
(Government OfficiAj
behalf of ►^ �u n
(City, Town or County)
Department Comment Section:
(Employee)
this special event application on
/o-4-01
(Date)
FOR DLLC DEPARTMENT USE ONLY
❑ APPROVED ❑ DISAPPROVED BY:
(Date)
(Title) (Date)
Memo
To: Cassie Hansen
From: Steve Gendler
Date: 9/13/2001
Re: Special Event Request — Thanksgiving Day Parade
The purpose of this memorandum is to endorse the attached special
event request from the Chamber of Commerce for the Thanksgiving
Day Parade.
I have had an opportunity to review the request with Peggy Affolter,
event coordinator for the Chamber of Commerce, and we have agreed
on a traffic plan which should minimize inconvenience to local
residents. This plan will require the following:
1. Closure of Saguaro Blvd. between El Lago and Palisades.
2. Closure of Panorama Saguaro to El Lago, except for local
residents and parade participants.
3. Closure of Palisades at LaMontana.
4. Partial closure of LaMontana at Parkview and Palisades with
barricades placed at the entrance to the Basha's parking lot.
We anticipate the closures to begin at 6 A.M. in conjunction with a
possible Parks & Recreation Department "Annual Turkey Trot" and
remain in effect until the parade has concluded. The parade route has
been extended along LaMontana and our traffic plan accommodates
parents picking up children who participate in the parade.
This event reflects well on the community and has become a Fountain
Hills tradition. I recommend approval by the Council.
Town of Fountain Hills
Special Event-iUV11C� Office of the Town Clerk, Special Event Coordinator
p P.O. Box 17958, 16836 E. Palisades
Permit Application Fountain Hills, AZ 85268
Phone: 480-837-2003
Fax: 480-837-3145
Date of Application: - D Permit Application #: 6 E P -ADO) - b 3
Please complete the following information and return to the attention of the Office of the Town Clerk - Special Event or fax
the application to 480-837-3145. The appropriate application fee must accompany the application to be processed. (For fee
schedule, please see Section 11.)
Attach an area site plan of the event showing locations of all that are applicable: stages, street closure requests, sidewalk or
right-of-way closure requests, starting or terminating points, liquor locations, security positions, port -a johns, tents, etc.
Major Event applications must be submitted to the Town Clerk's office no later than (90) ninety days prior to the event
in order to be considered for scheduling on the special event calendar (January 1 through December 31). Applications
will not be accepted less than (90) ninety days prior to the event. Incomplete applications and applications not
accompanied with the appropriate fees, will not be processed.
Minor Event applications must be submitted to the Town Clerk's office no later than (30) thirty days prior to the event.
Applications will not be accepted less than (30) thirty days prior to the event. Incomplete applications and applications
not accompanied with the appropriate fees, will not be processed.
NOTE. Holiday Sales (related to a state or nationally recognized holiday or seasonal event) must be set up and conducted in
one location and obtain a Use Permit through the Community Development/Planning and Zoning Department. Charitable
Nonprofit Fund -Raising events are limited to four (4) events per year per organization. There must be a minimum of twenty-
five (25) days between the last day of one major event and the first day of another major event. Two or more separate events
may not occupy the same location on the same calendar day.
Section 1.�
Application arnC ° pp (�4 rust, middle)
Information
(Must be completed)
Section 2
Application
Information
(Must be completed)
Any changes shall be
submitted to the
Clerk's office prior to
the end of the I" day
of the event.
�1J7��y
On -Sue venManager's Address Fhone (work) °e �
event is on private property provide: Owner's name Phone
C'.
Sponsor s or the Event L`
IL
ponsor s address ponsor s Phone
If the event involves sponsorship or participation of a charity, provide the following:
Attach an additional sheet if Charity's Name c Number
necessary.
Attach an additional sheet if
necessary.
Charity s Address Charity's Phone # (if different from above)
Has this event ever been held at another location? Yes 0 No
If Yes, please provide the following:
Dates Location(s)
Has the Applicant/Organization ever had a liquor license or events permit denied, revoked or suspended? _ Yes NO
If Yes, please explain:
Will there be an admission charge: -EI_Yes No
If Yes, how much?
Will there be an amplified entertainment? ;96es 13 No
If Yes, what type?
k �,IT
�
Will there be live entertainment? 11 Yes 10
If Yes, complete the following:
Group Performance Location Scheduled Time Tax ID #
Attach an additional sheet if Will there be any novelty items sold? ❑ Yes
necessary. If Yes, please describe below:
Item Vendor Selling Price(s) Tax ID #
Attach an additional sheet if Will there be any contracted concessionaires/caterers? ? o Yes o No
necessary. If Yes, please provide the following information: (Attach an additional sheet if necessary)
Name of Concessionaire/Caterer Address Phone Items sold Tax ID #
Town of Fountain Hills
Special Event Application
Page 2 of 10
How close are the nearest residences to the event.
Attach an additional sheet if Will there be artists. ❑ es o No
necessary. If Yes, please provide the following information:
Name of Artist Address Phone Items sold Tax ID N
What type -of advertising/promotion
one prior tot the event. N es ❑ o
PU
a o
es ❑
o It
Yes, fist stations:
es
Ei
No If
Yes, list stations:
Newspaper Ads
❑
es ❑
o It Yes, list newspapers:
Press Releases
❑
es Ei
No It Yes, how many:
Flyers/Posters Yes ❑ No If Yes, where distributed and attach any planned promotional materials.
Anticipated y Attendance: — — — — — — — — -- Wnticipated PeakAttendance:
Attach an additional sheet if List and describe the number of yehicI s and/ equipment which will be involved in the event _
necessary.
Will there be animals involved? If yes, please explain. b Yes p No
Section 3
Event Special Will the Event include any of the following: Yes M No If Yes, be advised that event features may require an inspection
Features and/or special permit from the building, engineering, fire, and/or health departments.
(Please complete those Tents or Canopies Yes D No
applicable and include a Note: lfmore than 1 tent or canopy is being used, a site plan must be provided. If Yes, please provide the following information:
site plan. Number of Tents/Canopies
Size(s)
Company Name
Contact Phone Number
Open Flames or Cooking M Yes o If Yes, please provide the o owing t ormation
Event features may Company Name:
require Inspection Address
and/or special permits
from building, Contact Phone Number
engineering, fire,
and/or health
departments
Fireworks ❑ Yes ci No If Yes, please provide the following information:
Company Name:
Phone
Temporary Fencing/Structures ❑ Yes No If Yes, please provide the following information:
Company Name:
Contact Phone
Town of Fountain Hills Special Event Application
Page 3 of 10
R
The site of the event
must be adequately
served by utilities and
sanitary facilities
Provide a site plan clearly
depicting the location of all
signage, directional and/or
promotional that will be
used in conjunction with
the event.
Si¢nage shall not be posted
earlier than two weeks
prior to the first day of the
event and must be removed
within 48 hours following
the event conclusion.
First Aid Locations es P9 No if Yes. please provide the following information:
Company Name:
Address
Contact Phone Number
Port -a- o aste Control Yes m No If Yes, please provide the following information:
The site of the event must beadequatelyserved byygutilities
yand sanitary fac�. Company
Name �r�i" ��
77
Address -& t'' s /9
Contac Phone Number
Electrical rvt aerators es No ir Yes, please provide the following information:
Company Name
Address
Phone
—Ciir—niv—aMmusement Rides o Yes or No If Yes, please provide the following information:
Company Name:
Address
Phone
tg tin pot g is es o
if Yes, contact the Community Development Department as a special permit is required.
Provide the following information:
Company Name:
Signs/Banners ci Yes o No
if Yes, contact the Community Development Department as a special permit is required.
Provide the following information
Company
Inflatables ❑ es Ng No
If Yes, contact the Communi& Development Department as a special permit is required.
Provide the following information.
Phone Number
Phone Number
Town of Fountain Hills
Special Event Application
Page 4 of 10
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Other — Description of any other activities at the event.
01
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Section 4
Streets/Traffic
Complete those areas,
which are applicable,
and include on a site
plan showing all
requests.
Parking on the property
must be adequate to
serve any existing
permanent uses as well
as the special event use.
Will the event require closure or use of any of the following (Provide a parking plan adequate to accommodate anticipated attendees):
City Streets 90 Yes No If Yes, provide the following
Street From/To tteet to ss
U �� ib
AP t , Z1 A-A)AIPA1tl-Tv srr-%krrr�
Sidewalk From/To Sidewalk
City Alleys es i o If Yes, provide the following:
Alley From/ro Alley
Date(s)
Time(s)
Date(s) Time(s)
Public Parking Lots 11 Yes ❑ o If Yes, provide the following:
(If parking is to be on private property, written permission of the property owner must be included with the application.)
Parking Lot
own ng t-o -ways ❑ es o If Yes, provide the 15E—tjom
Date(s) Time(s)
Section 5
Use of Town Facilities Will any Town Facilities be used? ❑ Yes ❑ No
Complete those areas,
which are applicable, If Yes, provide the location(s).
and include on a site
plan showing all
requests.
Facility Person Contacted Phone
Will any Town Electric or Water hookups be used? ❑ Yes Ei No
If Yes, provide the location
If additional locations Electric Location Service Needed (in amps)
are requested, please
ectncLocation Service Needed (in amps)
attach a site plan
showing additional Water Location ServiceNeeded
locations and services
needed. Water Location Service Needed
Responsible Person at the Event
Responsible erson s Horne Address Home Phone
Responsible erson s Business Address Business Phone
Pager (if applicable) Cell Phone # ( if applicable) Message k (if app tca e)
Town of Fountain Hills Special Event Application
Page 5 of 10
Section 6
Event Security Will the event be using private security? ❑ Yes No If Yes please provide the following:
(Must be completed)
Security Company:
Address: Phone
Contact Person Phone (if different than above)
r o personne contracts or:
Scheduled urs personnel will at the event:
Will e event requesting OF services of the FountainMarshals Department . ❑ es ❑ No
If Yes, please provide the following: &41j-
)
Town of Fountain Hills Marshals Department Contact Person Phone
Number of personnel contracts or:
Scheduled ours personnel will at the event:
o schedule Deputy Marshals, please call tcersmust scheduled a minimum of three weeks prior to the event.
'After reviewing the event application, the Town may require the use of deputies for the event. If deputies are required, permittee must provide
above information as an amendment to the application before an event permit will be issued.
Section 7
Emergency Medical will the event request Rural Metro's EMTs or paramedics? ❑ Yes No If Yes, please provide the following:
Services
(Please complete items,
which are applicable.)
Rural Metro Contact Person Phone
Number of personnel contracted for:
To schedule EMTs or paramedics, please call 480-837-9820. EMTs or paramedics must be scheduled a minimum of three weeks prior to the
event. 'After reviewing the event application, the Town may require the use of EMTs or paramedics for the event. If emergency medical services
are required permittee must provide above information as an amendment to the application before an event permit will be issued. Promoter may
be required to provide a tent, cots, ice and water.
Section S
Alcohol will there be alcohol at the event? ❑ Yes V&O If Yes, please provide the following:
(Please complete items,
which are applicable.) Type(s) of alcohol:
Will e alcohol be sold? c Yes ❑ No
Will the alcohol be given away? ❑ Yes ❑ No
Will event attendees be permitted to bring their own alcohol? ❑ Yes Cl No
s alcohol included in the admission price to the event. p Yes ❑ No
This applies to charitable, religious, fraternal or political groups only.
If you answered Yes to any of the above, a liquor license is required. Whichtype of license wt use or the event.
Extension of Premise (attach copy of State of Arizona Application)
Special vent Liquor License (attach copy of State ot Arizona App cation)
04
It applying for a Special Event Uquor cease, the following must be provi e :
Charity s or gani ation s Name 501 (c)3 N umber
letter from the chanty or organization agreeing to participate as the agent or the special event liquor license is required and must accompany
the original event application.
ame of Contact at Chanty or Urgani7ation Fhone
On -Site Agent Responsible for Liquor
s the event within of a church or school property me. ❑ Yes ❑ o
What controls will used to keep attendees under the age of 21 from o tauung alcohol at the event.
site plan showing locations of alcohol service areas, type an i t of fencing, and security check areas must be provided and correspo to
the description of the controls above. Describe how attendees over the age of 21 will be identified.
Will more than of the gross revenues derived brom the event toe derivedfrom aTcohol saes . ❑ es ❑ So
Section 9
Parade Information
(Please complete items,
Assembly Area
which are applicable.)
isas�bsembTv�Ai
Number of Units
Description of the units (motorized, animals, floats, and sound amplification?)
Attach a proposed route and indicate assembly and disassembly areas.
Time
Town of Fountain Hills Special Event Application
Page 7 of 10
Section 10
Insurance A certificate of insurance naming the Town of Fountain Hills as an additional insured MUST BE ON FILE
Requirements in the Town Clerk's office at least 10 days prior to the actual event. Insurance is to be in limits of not less
than $1 million combined single limit personal injury and property damage covering owned and non -
owned auto liability, premise liability and comprehensive general including product liability where
indicated. If liquor is served, an additional $2 million liquor liability policy is required naming the Town
as additional insured. A separate Certificate of Insurance for $1 million is required from all carnival and
amusement companies. Copies of all certificates of insurance required must be attached and must show
the name of the event and dates of the coverage prior to the issuance of the event permit. For more
information on insurance requirements, please contact Mr. Wally Hudson, the Risk Manager at 480-837-
2003. All companies must be licensed, or authorized to do business in Arizona.
Section 11
Fees A non-refundable application fee of five hundred dollars ($500) shall be submitted with each special event
application. Applications received without the application fee will not be accepted. A commercial event
sharing sponsorship with a charitable nonprofit organization shall not be exempt from the $500
application fee. Once a major event application is approved by the Town Council , the applicant shall
submit to the Town Clerk's office an amount of money equal to the estimate of all non -permit fees.
Note:
Special event applications submitted by a charitable nonprofit organization as described in Section 8-3-2.11
shall pay an application fee of one hundred dollar ($100).
Local charitable nonprofit organizations are exempt from non -permit fees except cleaning/damage deposits
and rental fees where applicable. The Town reserves the right to require charitable nonprofit
organizations to obtain services such as law enforcement, security, emergency medical, traffic engineering,
etc. to insure that public safety standards are met. This exemptions does not apply to commercial events
sharing sponsorship with charitable non-profit organizations.
• Application fees must be submitted with the application. Applications received without the
appropriate fees will not be accepted.
• The deposit shall be paid not more than thirty (30) days after Town Council approval of the major
events calendar. If the deposit is not received within the specified time, the event will be removed
from the major events calendar and the event will be cancelled.
• The Town of Fountain Hills may retain all or a portion of the deposit for failure to comply with the
terms and conditions of the permit or the ordinances of the Town. The event will be invoiced for all
non -permit fees or issued a refund after the Town expenditure review.
-----------------------------------------------------------------------------------------------------------
A cleaning/damage deposit may be required to insure that the area used by the applicant is left clean and the
landscaping is left undamaged. The field Services Superintendent or his designee will determine whether a
deposit is required and if the area has sufficiently been cleaned after the event. If the area is cleaned
satisfactorily and no damage occurs, the deposit will be returned.
Town of Fountain Hills
Special Event Application
Page 8 of 10
Special Event
Application Fee
$500
Or
Charitable/Non-
profit Application
Fee $100
FEE SUBMITTED WITH APPLICATION $ e
For use by Staff
Make checks payable to the Town of Fountain Hills
PERMIT FEE:
LAW ENFORCEMENT FEE:
TRAFFIC ENGINEERING FEE:
FIELD SERVICE FEE:
4 CLEANING/DAMAGE DEPOSIT:
FIRE SERVICE FEE:
BUILDING SAFETY FEE:
ENGINEERING FEE
OTHER FEE:
DEPOSIT TOTAL
$
$
$
Town of Fountain Hills
Special Event Application
Page 9 of 10
Section 12
Certification
(Must be completed)
Section 13
Fees Receipt
FOR USE BY
STAFF ONLY
I hereby certify that the statements made in this application are true and complete to the best of my
knowledge, and that I am authorized to execute the application. Intentional omissions or falsification of
information is sufficient grounds for denial of the application and subsequent revocation of the permit. I
understand that all transactions in the course of the event are subject to any applicable city, county, and/or
state sales tax. All event participants shall comply with sales tax regulations. I agree to indemnify the
Town of Fountain Hills and its respective officers, agents, and employees from any and all losses, claims,
liabilities, damages, costs, and expenses, including reasonable attorney's fees and court costs, resulting
from the conduct of the applicant, sponsor or promoter, their employees or agents, with regard to the event
i u OnU
Application Fee Received � —)-G - 0 1
Check#
Estimate of Event Costs Collected:
�, J ,
IOVK560M
Date Received: 7 —"-JU
Check # Date Received:
Stan ipatm
Town of Fountain Hills Special Event Application
Page 10 of 10
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09/26/2001
RED 22:33 FAX
10001/001
AC RD
CERTIFICATE OF
LIABILITY INSURANCE OPID H
DATE (MM/D IM
UNT-1
09/24/01
A
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Low 6 Johnson, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
PIS 618 HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR
10645 N. Tatum Blvd, Suite 200 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
?hoenix AZ 85028-3053
Phone: 480-948-7838 Fax:480-948-1707 INSURERS AFFORDING COVERAGE
L;
L�
INSURED
Fountain Hills Chamber
of Commerce
P.O. Box 17598
Fountain Hills AZ 85269
COVERAGES
INSURER A: Nonprofits' Insurance Assoc
INSURER B: Scottsdale Insurance Company
INSURER C.
INSURER D:
INSURER E:
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAMS_
INSR TR
TYPE OF INSURANCE
POLICY NUMBER
DAPOLICY j DATE ICYEXPIRATION
LIMITS
GENERAL LIABILITY
EACH OCCURRENCE $ 1 000 000
A
X COMMERCIAL GENERAL LIABILITY
NIA1806589
07/31/01 07/31/02
FIRE DAMAGE (Any one Tre) $100,000
CLAIMS MADE DX OCCUR
MED EXP (My one peroon)
' $ Excluded
PERSONAL &ADV INJURY
31 ODD 000
GENERAL AGGREGATE
� $ 2 , 000 , 000
I
GEML AGGREGATE LIMIT APPLIES PER:
PRODUCTS -COMP/OP AGO
S 2 000 000
POLICY Ea El LOC
AUTOMOBILE
LIABILITY
COMBINED SINGLE LIMIT
ANY AUTO
(Ea accident)
S
BODILY INJURY
(Perppel—)
:
ALL OWNED AUTOS
SCHEDULEDAUTOS
BODILY INJURY
(Per am dent)
=
HIRED AUTOS
NON -OWNED AUTOS
PROPERTY DAMAGE
(Per accident)
$
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
$
I
OTHER THAN EA ACC
i
ANY AUTO
AUTO ONLY: AGO
$
EXCESS LIABILITY
EACH OCCURRENCE
3
OCCUR CLAIMS MADE
AGGREGATE
t
S
t
DEDUCTIBLE
RETENTION $
IS
WORKERS COMPENSATION AND
TORY LIMITS ER
EMPLOYERS' LIABILITY
E.L. EACH ACCIDENT
I S
E.L. DISEASE -EA EMPLOYEE,
S
E.L. DISEASE -POLICY LIMIT
S
OTHER
B
Liquor Liability
CLICO21283
10/01/01,
10/01/02'i
Liq Liab 1 Mill oc
2 Mil a
QESCRIPTK)N OF OPER AT10NSfL-OCAT70NSIVEHICLESIEXCLUSIONS ADDED BY ENDORSEMEN7ISPECIAL PROVISIONS
Certificate holder is an additional insured as respects the following event:
THANKSGIVING DAY PARADE-NOVEMBER 22, 2001
This form is subject to policy terms and conditions.
CERTIFICATE HOLDER I N I ADDITIONAL INSURED; INSURER LETTER: CANCELLATION
rMOF'T3 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRA
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL -3-0 -- DAYS WRITT
The Town of Fountain Hills NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SH,
Cas sie Hansen IMPOSE NO DBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS Of
P.O. Box 17958
Fountain Hills AZ 85269 REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
Jamie S. Low CPCU CIC
2" (7197) CACORD CORPORATION IS
Memo
To: Cassie Hansen
From: Steve Gendler, Marsha �
Date: 9/21 /2001
Re: Special Event Request — Avenue Stroll
The purpose of this memorandum is to endorse the attached special
event request from the Chamber of Commerce for the annual "Avenue
Stroll".
This event is a community tradition at which time the holiday lights are
turned along the Avenue of the Fountains, the merchants hold an open
house, and the Fire Department brings Santa Clause. During the course
of this event, the Avenue of the Fountains is closed to vehicular traffic
and the two blocks become a pedestrian walkway.
Based on previous experience with this event, the Street Department
and the Marshals Department will be closing Avenue of the Fountains at
Saguaro, Verde River, and LaMontana from 5pm Saturday, December
1st, until approximately 9pm. Officers will be dispersed, on foot, along
the two -block area to ensure that motor vehicles do not enter the area
and to remove the barricades at the conclusion of the event.
Recommendation:
Based on the fact that this is a community event that has been held
successfully for several years, and that there are no documented
incidents, accidents, or problems, I recommend approval of this request
by the Council
C,L
Special Event
Permit Application
Date of Application:
_7-a-o -n 1
Town of Fountain Rk
Office of the Town Clerk, Special Event Coordin.
P.O. Box 17958, 16836 E. Palisak
Fountain Hills, AZ 8526
Phone: 480-837-2003
Fax: 480-837-3145
Permit Application #: 5 E P i- O y
Please complete the following information and return to the attention of the Office of the Town Clerk — Special Event or fax
the application to 480-837-3145. The appropriate application fee must accompany the application to be processed. (For fee
schedule, please see Section 11.)
Attach an area site plan of the event showing locations of all that are applicable: stages, street closure requests, sidewalk or
right-of-way closure requests, starting or terminating points, liquor locations, security positions, port -a johns, tents, etc.
Major Event applications must be submitted to the Town Clerk's office no later than (90) ninety days prior to the event
in order to be considered for scheduling on the special event calendar (January 1 through December 31). Applications
will not be accepted less than (90) ninety days prior to the event. Incomplete applications and applications not
accompanied with the appropriate fees, will not be processed.
Minor Event applications must be submitted to the Town Clerk's office no later than (30) thirty days prior to the event.
Applications will not be accepted less than (30) thirty days prior to the event. Incomplete applications and applications
not accompanied with the appropriate fees, will not be processed.
NOTE. Holiday Sales (related to a state or nationally recognized holiday or seasonal event) must be set up and conducted in
one location and obtain a Use Permit through the Community Development/Planning and Zoning Department. Charitable
Nonprofit Fund -Raising events are limited to four (4) events per year per organization. There must be a minimum of twenty-
five (25) days between the last day of one major event and the first day of another major event. Two or more separate events
may not occupy the same location on the same calendar day.
Section 1
Application
Information
(Must be completed)
Section 2
Application
Information
(Must be completed)
Any changes shall be
submitted to the
Clerk's office prior to
the end of the 151 day
of the event.
event is on pnvate property provide: Owner's name rie
Physical Starting Point ot event
AL
If the event involves sponsorship or participation of a charity, provide the following:
Attach an additional sheet ifCharity's Name c Number
necessary.
Chanty's Address tys Phone # (it different from above)
Has this event ever been held at another location? ❑ Yes No
If Yes, please provide the following:
Dates Location(s)
Has the Applicant/Organization ever had a liquor license or events permit denied, revoked or suspended? _ Yes _ No
If Yes, please explain:
Will there be an admission charge: _Yes No
If Yes, how much?
Will there be an amplified entertainment? _11 Yes No
If Yes, what type?
Attach an additional sheet if
Will there be live entertainment? 11 Yes � No
necessary.
If Yes, complete the following:
Group Performance Location Scheduled Time Tax ID S
Attach an additional sheet if Will there be any novelty items sold? ❑ Yes ❑ No
necessary. If Yes, please describe below:
Item Vendor Selling Price(s) Tax ID p
Attach an additional sheet if Will there be any contracted concessionaires/caterers? ? ci Yes o No
necessary. If Yes, please provide the following information: (Attach an additional sheet if necessary)
Name of Concessionaire/Caterer Address Phone Items sold Tax ID k
Town of Fountain Hills Special Event Application
Page 2 of 10
How close are the nearest residences to the event.
Attach an additional sheet if Will there be artists. Ei Yes o
necessary. If Yes, please provide the following information:
Name of Artist Address Phone Items sold Tax ID N
What type o a vertism promotion will be done prior tot the event. Yes 19 No
Radio es n No It Yes, list stations:
es ❑ o It Yes, list stations:
Newspaper es ❑ o It Yes, list newspapers:
Press Releases E:ies Ei No If Yes, how many:
Flyers/Posters Yes 1 'No/ If Yes, where distributed and attach any planned promotional materials.
nticinateffTYai)r tten ante: AnticiDated PeakAttendance:
Attach an additional sheet if List and describe the number of vehicles and/ or equipment which will be involved in the event
necessary.�% I� !
Will there be animals involved? If yes, please explain. Yes p No
Section 3
Event Special
Features
(Please complete those
applicable and include a
site plan.
Event features may
require inspection
and/or special permits
from building,
engineering, fire,
and/or health
departments
Will the Event include any of the following: Yes Q No If Yes, be advised that event features may require an inspection
and/or special permit from the building, engineering, fire, and/or health departments.
Tents or Canopies ci Yes ci No
Note: fjmore than l tent or canopy is being used, a site plan must be provided. If Yes, please provide the following information:
Number or Tents/Canopies
Company
Phone Number
Open Flames or Cooking es o If Yes, please provide the following information:
Company Name:
fireworks ❑ es No If Yes, please provide the following information:
Company Name:
Phone Number
Phone
Temporary Fencing/Structures Yes No If Yes, please provide the following information:
Company Name:
Phone
Town of Fountain Hills Special Event Application
Page 3 of 10
The site of the event First Aid Locations ❑ es No if Yes, please provide the foflowing information:
must be adequately Company Name:
served by utilities and
sanitary facilities Address
Provide a site plan clearly
depicting the location of all
signage, directional and/or
promotional that will be
used in conjunction with
the event.
Sienaee shall not be posted
earlier than two weeks
prior to the first day of the
event and must be removed
within 48 hours following
the event conclusion.
Phone Number
Port -a- o aste Controles If Yes, please provide t e following information:
The site of the event must be adequately served by utilities and sanitary facilities. Company
Phone Number
Electrical Services/Generators o Yes P% o If Yes, please provide the following information:
Company Name
Phone
rmva musement Rides o Yes No If Yes, please provide the following information:
Company Name:
Phone Number
Lighting/Spotlights es ❑ o
If Yes, contact the Community Development Department as a special permit is required.
Provide the following information:
Company Name:
Contact Phone Number
Signs/Banners E3 Yes ❑ No
If Yes, contact the Community Development Department as a special permit is required.
Provide the following information
Company Name:
Contact Phone Number
Inflatables Ei Yes No
If Yes, contact the Community Development Department as a special permit is required.
Provide the following information.
Town of Fountain Hills
Special Event Application
Page 4 of 10
Other — scnpuon of any other acuvmes at the event.
Section 4
Streets/Traffic Will the event require closure or use of any of the following (Provide a parking plan adequate to accommodate anticipated attendees):
Complete those areas,
City � Streets Yes No If Yes, provide the following j(/%%
which are applicable, ❑
and include on a site ��,6Mkz' '4 �NG�3i/tL��
Street�}t/$jrjj+i % From/To ��`7T` street Dates Times
plan showing all
requests.
Sidewalks ❑ es ❑ No if Yes, provide the following:
Sidewalk From/To Sidewalk Date(s) Time(sl
try eys ❑ es qp,No If Yes, provide the following:
Alley From/To Alley Date(s) Time(s)
Parking on the property Public Parking Lots ❑ Yes ❑ No If Yes, provide the following:
must be adequate to (If parking is to be on private property, written permission of the property owner must be included with the application.)
serve any existing Parking Lot Date(s) Time(s)
permanent uses as well
as the special event use.
Town right-of-ways ❑ es ❑ No If Yes, provide the location.
Section 5
Use of Town Facilities WW any Town Facilities be used? ❑ Yes ❑ No
Complete those areas,
which are applicable, Ir Yes, provide the location(s).
and include on a site
plan showing all
requests.
Facility Person Contacted Phone
Will any Town Electric or Water hookups be used? ❑ Yes [j No
If Yes, provide the location
If additional locations Electnc Locauon Service Needed (in amps)
are requested, please ectnc I auon Service Needed amps)
attach a site plan
showing additional Water Locanon Service Needed
locations and services
needed. Water Locabon Service Needed
Responsible Person at the Event
Responsible erson s Home Address Home Phone
Responsible erson s Business Address Business Phone
Pager (it applicable) Cell Phone # ( if applicable) Message # (if applicable)
Town of Fountain Hills Special Event Application
Page 5 of 10
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SAGUARO BOULEVARD
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Section 6
Event Security
(Must be completed)
Will the event be using private security? Yes Vr4.
Security
If Yes, please provide the following:
Contact Person Phone (if different than above)
Number of personnel contracts or:
Scheduled ours personnel will at the event:
Will the event be requesung the services of the Fountain Hills Marshals Department? ❑ Yes ❑ No
If Yes, please provide the following:
Town of Fountain Hills Marshals Department Contact Person Phone
Number of personnel contracts or:
Scheduled ours personnel will at the event:
o schedule Deputy Marshals, please call Officers must be scheduled a nummum of three weeks prior to the event.
'After reviewing the event application, the Town may require the use of deputies for the event. If deputies are required, permittee must provide
above information as an amendment to the application before an event permit will be issued.
Section 7
Emergency Medical Will the event request Rural Metro's EMTs or paramedics? ❑ Yes �No If Yes, please provide the following:
Services
(Please complete items,
which are applicable.)
Rural Metro Contact Person Phone
Number of personnel contracted for:
To schedule EMTs or paramedics, please call 480-837-9820. EMTs or paramedics must be scheduled a minimum of three weeks prior to the
event. -After reviewing the event application, the Town may require the use of EMTs or paramedics for the event. If emergency medical services
are required, permittee must provide above information as an amendment to the application before an event permit will be issued. Promoter may
be required to provide a tent, cots, ice and water.
Section 8
Alcohol will there be alcohol at the event? Cl Yes o If Yes, please provide the following:
(Please complete items, Type(s) of alcohol: �Y
which are applicable.)
i e alcohol be sold? 0 Yes ❑ No
Will the alcohol be given away? ❑ Yes ❑ No
Will event attendees be permitted to bring their own alcohol? ❑ Yes ❑ No
s alcohol included in the admission price to the event. ❑ Yes ❑ No
This applies to charitable, religious, fraternal or political groups only.
If you answered Yes to any of the above, a liquor license is required. Whichtype of license will used for the event.
Extension ofPrerTuse (attach copy of State of Arizona Application)
SpeciaTEvent Uquor License (attach copy of State of Arizona Application)
it applying for a Special Event Oquor license, the following must be prove
ty s or gani auon s Name 501tc)3 Number
letter from the charity or organization agreeing to participate as the agent for the special event liquor license is required and must accompany
the original event application.
Name of Contact at Charity or Orgamzatjon Phone
On -Site Agent Responsible for Liquor
s the event within of a church or school propertyline'! Cl Yes ❑ No
What controls will used to keep attendees under the age of 21 from obtaining alcohol at the event.
site plan showing locations of alcohol service areas, type and height of fencing, and security check areas must be provided and correspo to
the description of the controls above. Describe how attendees over the age of 21 will be identified.
Will more than of the gross revenues derived from the event be derivedfrom alcohol saes. ❑ Yes ❑ No
Section 9
Parade Information
(Please complete items, Assembly Area
which are applicable.) Time
Disassembly Area I ime
Number of Units
Description of the units (motorized, animals, floats, and sound amplification?)
Attach a proposed route and indicate assembly and disassembly areas.
Town of Fountain Hills Special Event Application
Page 7 of 10
Section 10
Insurance
Requirements
Section 11
Fees
Note:
A certificate of insurance naming the Town of Fountain Hills as an additional insured MUST BE ON FILE
in the Town Clerk's office at least 10 days prior to the actual event. Insurance is to be in limits of not less
than $1 million combined single limit personal injury and property damage covering owned and non -
owned auto liability, premise liability and comprehensive general including product liability where
indicated. If liquor is served, an additional $2 million liquor liability policy is required naming the Town
as additional insured. A separate Certificate of Insurance for $1 million is required from all carnival and
amusement companies. Copies of all certificates of insurance required must be attached and must show
the name of the event and dates of the coverage prior to the issuance of the event permit. For more
information on insurance requirements, please contact Mr. Wally Hudson, the Risk Manager at 480-837-
2003. All companies must be licensed, or authorized to do business in Arizona.
A non-refundable application fee of five hundred dollars ($500) shall be submitted with each special event
application. Applications received without the application fee will not be accepted. A commercial event
sharing sponsorship with a charitable nonprofit organization shall not be exempt from the $500
application fee. Once a major event application is approved by the Town Council , the applicant shall
submit to the Town Clerk's office an amount of money equal to the estimate of all non -permit fees.
Special event applications submitted by a charitable nonprofit organization as described in Section 8-3-2.B
shall pay an application fee of one hundred dollar ($100).
Local charitable nonprofit organizations are exempt from non -permit fees except cleaning/damage deposits
and rental fees where applicable. The Town reserves the right to require charitable nonprofit
organizations to obtain services such as law enforcement, security, emergency medical, traffic engineering,
etc. to insure that public safety standards are met. This exemptions does not apply to commercial events
sharing sponsorship with charitable non-profit organizations.
• Application fees must be submitted with the application. Applications received without the
appropriate fees will not be accepted.
• The deposit shall be paid not more than thirty (30) days after Town Council approval of the major
events calendar. If the deposit is not received within the specified time, the event will be removed
from the major events calendar and the event will be cancelled.
• The Town of Fountain Hills may retain all or a portion of the deposit for failure to comply with the
terms and conditions of the permit or the ordinances of the Town. The event will be invoiced for all
non -permit fees or issued a refund -after -the -Town- expenditure review.
A cleaning/damage deposit may be required to insure that the area used by the applicant is left clean and the
landscaping is left undamaged. The field Services Superintendent or his designee will determine whether a
deposit is required and if the area has sufficiently been cleaned after the event. If the area is cleaned
satisfactorily and no damage occurs, the deposit will be returned.
Town of Fountain Hills
Special Event Application
Page 8 of 10
Special Event
Application Fee
$500
Or
Charitable/Non-
profit Application
Fee $100
FEE SUBMITTED WITH APPLICATION $ / vy
shwa ,5 -Even ,- �—Rtl
For use by Staff
Make checks payable to the Town of Fountain Hills
PERMIT FEE:
$
LAW ENFORCEMENT FEE:
$
TRAFFIC ENGINEERING FEE:
$
FIELD SERVICE FEE:
$
CLEANING/DAMAGE DEPOSIT:
$
FIRE SERVICE FEE:
$
BUILDING SAFETY FEE:
$
ENGINEERING FEE
$
OTHER FEE:
$
DEPOSIT TOTAL $
Town of Fountain Hills Special Event Application
Page 9 of 10
�q
On
Section 12
Certification
(Must be completed)
I hereby certify that the statements made in this application are true and complete to the best of my
knowledge, and that I am authorized to execute the application. Intentional omissions or falsification of
information is sufficient grounds for denial of the application and subsequent revocation of the permit. I
understand that all transactions in the course of the event are subject to any applicable city, county, and/or
state sales tax. All event participants shall comply with sales tax regulations. I agree to indemnify the
Town of Fountain Hills and its respective officers, agents, and employees from any and all losses, claims,
liabilities, damages, costs, and expenses, including reasonable attorney's fees and court costs, resulting
from the conduct of the applicant, sponsor or promoter, their employees or agents, with regard to the event
`� %
✓
e�7
We
Dme
Section 13
Fees Receipt
Application Fee Received
Check#
4 red
r �'
Date Received:
7
FOR USE BY
STAFF ONLY
Estimate of Event Costs Collected:
Check#
Date Received:
staft Nignamm
Town of Fountain Hills
Special Event Application
Page 10 of 10
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09/26/2001 WED 22:43 FAX
WJ 001 / U 0 1
acoRv CERTIFICATE OF LIABILITY INSl1RANC��
PRODUCER
Low & Johnson, Inc.
PMB 618
10645 N. Tatum Blvd, Suite 200
Phoenix AZ 85028-3053
'11iiiI.,. (Phom: 480-948-7838 Fax: 480-948-1707
I�NRrMI�e
R
Fountain Hills Chamber
of Commerce
P.O. Box 11598
Fountain Hills AZ 85269
COVERAGES
DATE (MMIDDJYY)
09/24/01
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW,
INSURERS AFFORDING COVERAGE
^ INSURER& Nonprofits' Insurance Assoc zt
INSURERe: Scottsdale Insurance Company
INSURER C
INSURER D:
I INSURER E:
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY RAVE BEEN REDUCED BY PAID CLAMS
TYPE OF INSURANCE
POLICY NUMBER
POL EFFE VE
GATE M
POLICY TMMIDD
LIMITS
GENERAL LIABILITY
EACH OCCURRENCE
1 1 000 000
FIRE DAMAGE (Any or»Ore)
$100 000
rA
X COMMERCIAL GENERAL LIABILITY
NIA1806589
07/31/01
07/31/02
MED EXP (My one person)
t Excluded
CLAIMS MADE t ^ J OCCUR
PERSONAL B ADV INJURY
1 1 000 000
GENERAL AGGREGATE
$ 2 000 000
GEN'L AGGREGATE LIMIT APPLIES PER:
PRODUCTS - COMP/OP AGG
1 2 00O 00O
POLICY JEa LOC
I
AUTOMOBILE
LIABILITY
COMBINED SINGLE LIMIT
1
(Ea acc dent)
ANY AUTO
BODILY INJURY
t
ALL OWNED AUTOS
(Per Son)
SCHEDULED AUTOS
BODILY INJURY
t
HIRED AUTOS
NON-0WNED AUTOS
(Per accident)
PROPERTY DAMAGE
t
(Per accident)
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
t
OTHERTWA EA ACC
It
ANY AUTO
I S
AUTO ONLY: AGG
EXCESS LIABILITY
EACH OCCURRENCE
t
EGATE_
1
JOCCUR L CLAIMS MADE
1
DEDUCTIBLE
1
RETENTION S
WORKERS COMPENSATION AND
I TORY LIMITS ER
E.L. EACH ACCIDENT
S
EMPLOYERS' LIABILITY
E.L. DISEASE -EAEMPLOYEEj
t
E.L. DISEASE -POLICY LIMIT
S
OTHER
B
Liquor Liability
CL10021283
10/01/01t
10/01/02
Liq Liab 1 Mill oC
2 Mil agg
DESCRIPTION OF OPERATIONSfLOCAT10NSNEHICLESIEXCLUSK)NS ADDED BY ENDORSEMENTISPECIAL PROVISIONS
Certificate holder is an additional insured as respects the following
events: STROLL THE AVENUE-DECEMBER 1, 2001;
LIGHTING OF THE AVENUE-DECEMBER 1-31, 2001
LUMINARIA LIGHTING-DECEMBER 22,23,24, 2001
This form is subject to the policy terms and conditions
CERTIFICATE HOLDER 14 1 ADDITIONAL INSURED; INSURER LETTER: _ �AnI.Cu.A I Ivry
TWNOFT4 I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIR/
The Town of Fountain Hills
Casale Hansen
P.O. Box 17958
Fountain Hills AZ 85269
ACORD 25S
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL _30— DAYS WRITT
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO sm.
IMPOSE NO OBUGAT1DN OR LIABILITY OF ANY KIND UPON 7HE INSURER ITS AGENTS OF
REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
Jamie S._Low, CPCU, CIC
VACORD CORPORATION 78,
Memo
To: Cassie Hansen
From: Steve Gendler o
Date: 9/21 /2001
Re: Special Event Liquor Licenses — American Legion
The purpose of this memorandum is to endorse the two attached special event
liquor license applications submitted by the American Legion Post of Fountain Hills.
It is my understanding that this issue will go before the Council at their meeting on
October 4th.
I am recommending approval based on the following factors:
( 1. The American Legion Post has a valid class 14 (club license) in place at 16837
�W Parkview. According to the state liquor department, organizations with a class 14
license are permitted up to 10 days per year in which they are eligible for a special
event license allowing public liquor sales. At all other times, the class 14 allows
sale to members and guests only. A review of the record indicates that this will be
the second and third such request for the calendar year and will bring their total to
7 of the 10 days they are allowed for special events in 2001.
2. During the time frames specified on the permits, the American Legion in effect
suspends their class 14 license and replaces it by the special event permit for
those hours specified. The American Legion officials apparently understand that
since they have included a written statement foregoing their class 14 license during
the special event period.
3. In previous investigations, we have found that the American Legion has met all the
legal requirements under the Arizona Revised Statutes for both a liquor license
and temporary permit. This included covert monitoring by state liquor agents and
overt monitoring by the Marshals Department to ensure compliance with provisions
of the special event license. Nothing has been found which would prohibit granting
of this permit.
Based on the factors outlined above, I recommend approval by the Council on
October 4th.
ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL
800 W Washington 5th Floor RECEIVED400 W Congress #150
Phoenix AZ 85007-2934 SEP 2 0 2001Tucson AZ 85701-1352
(602) 542-5141 f FOUNTAIN HILLS (520) 628-6595
TOWN CLERK
APPLICATION FOR SPECIAL EVENT LICENSE
Fee = $25.00 per day, for 1-10 day events only
A service fee of $25.00 will be charged for all dishonored checks (A.R.S. 44-6852)
PLEASE NOTE: THIS DOCUMENT MUST BE FULLY COMPLETED OR IT WILL BE RETURNED.
DEPT USE ONLY
**APPLICATION MUST BE APPROVED BY LOCAL GOVERNMENT ILIC#
1. Name of Organization: >0 M t1- t� tC A A- /-F-6 /Gti Po S7 Sr�
2. Non-Profitil.R.S. Tax Exempt Number: ?-W/ — O e e( / t� 'J—
3. The organization is a: (check one box only)
❑ Charitable 9 Fraternal (must have regular membership and in existence for over 5 years)
❑ Civic ❑ Political Party, Ballot Measure, or Campaign Committee
❑ Religious
4. What is the purpose of this event? 01� l2Ei� lti G tiI ��✓! Q �/2 S i ! 010 1 OE
5. Location of the event: hol �'3 % �f 5�oatq
Address of physical location (Not P.O. Box) City County Zip
Applicant must be a member of the qualifying organization and authorized by an Officer, Director or
Chairperson of the Organization named in Question #1. (Signature required in section #18)
6. Applicant: ()M F}^/ l � E,/.t/ e� r%f )�-:7-
Last First nn Middle at of Birth
7. Applicant's Mailing Address: r �6 5 .3 l J� �� E ~ Yf " D l `o %�y r $ 4
Street City State Zip
8. Phone Numbers: (0 M T 3 7 � 1 q -)- I- (W �q �' � % - Sr % S � (/ 5o) r37 — G `/
Site Owner # Applicant's Business # Applicant's Home #
9. Date(s) & Hours of Event: (Remember: you caiuwt sell alcohol before 10:00 a m on Sunday)
Day
1:
Day
2:
Day
3:
Day
4:
Day
5:
Day
6:
Day
7:
Day
8:
Day
9:
Day
10:
tic 0106 05/1999
Date
cT 9 o
Day of Week
Hours from A.M./P.M. To A.M./P.M.
*Disabled inividuals requiring special accommodations, please call the Department.
10. Has the applicant been convicted of a felony in the past five years, or had a liquor license revoked?
❑ YES�gNO (attach explanation if yes)
11. This organization has been issued a special event license for days this year, including this event
(not to exceed 10 days per year).
12. Is the organization using the services of a promoter or other person to manage the event? ❑ YES , NO
If yes, attach a copy of the agreement.
13. List all people and organizations who will receive the proceeds. Account for 100% of the proceeds.
THE ORGANIZATION APPLYING MUST RECEIVE 25 % of the gross revenues of Alcoholic
Beverage Sales.
Name Address Percentage
(CR.v
(Attach additional sheet if necessary)
14. Knowledge of Arizona State Liquor Laws Title 4 is important to prevent liquor law violations. If you have any
questions regarding the law or this application, please contact the Arizona State Department of Liquor Licenses
and Control for assistance.
NOTE: ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY.
"NO ALCOHOLIC BEVERAGES SHALL LEAVE SPECIAL EVENT PREMISES."
15. What security and control measures will you take to prevent violations of state liquor laws at this event?
(List type and number of security/police personnel and type of fencing or control barriers if applicable)
# Police ❑ Fencing
# Security personnel ❑ Barriers
16. Is there an existing liquor license at the location where the special event is being held? YES ❑ NO
If yes, does the existing business agree to suspend their liquor license during the time
period, and in the area in which the special event license will be in use? 4 YES ❑ NO
(ATTACH COPY OF AGREEMENT)
Name of Business Phone Number
17. Your licensed premises is that area in which you are authorized to sell, dispense, or serve spirituous liquors
under the provisions of your license. The following page it to be used to prepare a diagram of your special
event licensed premises. Please show dimensions, serving areas, fencing, barricades or other control
measures and security positions.
DIIS"Y
Hbt�Tlpo W.
K-1-rc.,H tali
off Ice u
L---1 I
fAT 10
SPECIAL EVENT LICENSED PREMISES DIAGRAM
(This diagram must be completed with this application)
Special Event Diagram: (Show dimensions, serving areas, and label type of enclosure and security positions)
NOTE: Show nearest cross streets, highway, or road if location doesn't have an address.
THLS SECTION TO BE COMPLETED ONLY BY AN OFFICER DIRECTOR OR CHAIRPERSON OF THE
ORGANIZATION NAMED IN QUESTION #1
18. I "—A/ i n/ &WInfid , declare that I am an Officer/Director/Chairperson appointing the
(Print frill name)
app ' t listed in Question 6, to apply on behalf of the foregoing organization for a Special Event Liquor
Lice e.
x 71, fZ67(! a(� �(Date/
(Signature) (Title osition) (Phone #)
State ofA.e-!rzQ/\) A County of '
"OFFICIAL SEAL" The fore oing instrument was acknowledged before me this
Virginia La l
Notary Public -Arizona day of
Madcopa County Day of Month Year
My Co i5sion Expires 12J1112001
(Dare) (Signature of NOTARY PUBLIC)
THIS SECTION TO BE COMPLETED ONLY BY THE APPLICANT NAMED IN QUESTION #6
19. I,
0
declare that I am the APPLICANT filing this application as
(Print full name)
as listed in Question 6. I have read the application and the contents and all statements are true, correct and
complete.
(Signature)
5�6G�
My commission expires on:
(Date)
State of County of
The foregoing instrument was acknowledged before me this
Day of Mach
day of
Month
(Signature of NOTARY PUBLIC)
Year
You must obtain local government approval. Citv or County MUST recommend event & complete item #20
The local city or county Jurisdiction may re uire additional applications to be completed and additional
licensing fees before approval may be granted.
LOCAL GOVERNING BODY APPROVAL SECTION
20. I,Jhc�ro h rn o ry a.yr Lin o r e by recM
special event a cation on
(Government ) e)
behalf of �Wy\ (PluhL4_ 1 ) p
(City, Town or County) (Sig ) (Date)
FORDLLC DEPARTMENT USE ONLY
Department Comment Section:
(Employee)
❑ APPROVED ❑ DISAPPROVED BY:
(Date)
(Title) (Date)
AN1E1ZICAN LE(;ION
POST w;8
FOI \ ( .SIN 1111.1..'�, ARILONA
4riznni=i., Dept. of Liquor Licenses.,
T'he >mericq.n Legion -Post 59 qureesq�� ,
Liauor License 1� for the nerio",
Rich.-tr:! Lq ?Pnta
1-_ib MQr. .
ARIZONA DEPARTMENT OF LIQUOR I&JM%6 CONTROL
800 W Washington 5th Floor SEP 2 0 2001 400 W Congress #150
Phoenix AZ 85007-2934 Tucson AZ 85701-1352
(602) 542-5141 FOUNTAN HILLS (520) 628-6595
TOWN cL-ERK
APPLICATION FOR SPECIAL EVENT LICENSE
Fee = $25.00 per day, for 1-10 day events only
A service fee of $25.00 will be charged for all dishonored checks (A.R.S. 44-6852)
PLEASE NOTE: THIS DOCUMENT MUST BE FULLY COMPLETED OR IT WILL BE RETURNED.
DEPT USE ONLY
**APPLICATION MUST BE APPROVED BY LOCAL GOVERNMENT FLIC#
1. Name of Organization: k o t- 2 pl�)5 S7�
2. Non-Profit/I.R.S. Tax Exempt Number: (a — r, O 0 // �Y
3. The organization is a: (check one box only)
❑ Charitable
❑ Civic
❑ Religious
4. What is the purpose of
5. Location of the event:
16 Address of physical location (Not P.O. Box) City County Zip
Applicant must be a member of the qualifying organization and authorized by an Officer, Director or
Chairperson of the Organization named in Question #1. (Signature required in section #18)
I9-Fraternal (must have regular membership and in existence for over 5 years)
❑ Political Party, Ballot Measure, or Campaign Committee
6. Applicant: ` el 1V M a "V 1 /; N f11'= ()f G )-o 9, /
Last First Middle Date of Birth
7. Applicant's Mailing Address: �/ �0 �3 L° E -DC` - 0y rrl/11r � � S � Z ff ))-
Street City State Zip
8. Phone Numbers: a6) �3 7 - 61 %- 2 4k) g 31'2 - 5 X 5 V q'_� 7 - GCS 9� 'y
Site Owner # Applicant's Business # Applicant's Home #
9. Date(s) & Hours of Event: (Remember: you camot sell alcohol before 10:00 am on Sunday)
Date
Day 1: q6
Day 2: Ole D
Day 3:
Day
4:
Day
5:
Day
6:
Day
7:
Day
8:
Day
9:
Day
10:
11c 0106 05/1999
Day of Week`
FP104-
v0V,
Hours from A.M./P.M.
91" t414,
!e'Am ,
/DID In,
*Disabled inividuals requiring special accommodations, please call the Department.
10. Has the applicant been convicted of a felony in the past five years, or had a liquor license revoked?
❑ YES ANO (attach explanation if yes)
11. This organization has been issued a special event license for _ days this year, including this event
(not to exceed 10 days per year).
12. Is the organization using the services of a promoter or other person to manage the event? ❑ YES 9 NO
If yes, attach a copy of the agreement.
13. List all people and organizations who will receive the proceeds. Account for 100% of the proceeds.
THE ORGANIZATION APPLYING MUST RECEIVE 25 % of the gross revenues of Alcoholic
Beverage Sales.
Name Address Percentaie
(Attach additional sheet if necessary)
14. Knowledge of Arizona State Liquor Laws Title 4 is important to prevent liquor law violations. If you have any
questions regarding the law or this application, please contact the Arizona State Department of Liquor Licenses
and Control for assistance.
NOTE: ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY.
"NO ALCOHOLIC BEVERAGES SHALL LEAVE SPECIAL EVENT PREMISES."
15. What security and control measures will you take to prevent violations of state liquor laws at this event?
(List type and number of security/police personnel and type of fencing or control barriers if applicable)
# Police ❑ Fencing
Y-,# Security personnel ❑ Barriers
16. Is there an existing liquor license at the location where the special event is being held? [� YES ❑ NO
If yes, does the existing business agree to suspend their liquor license during the time
period, and in the area in which the special event license will be in use? YES ❑ NO
(ATTACH COPY OF AGREEMENT)
yq
6?14 r-12 r � 4ti E (0ti 5 cam) /
Name of Business Phone Number
17. Your licensed premises is that area in which you are authorized to sell, dispense, or serve spirituous liquors
under the provisions of your license. The following page it to be used to prepare a diagram of your special
event licensed premises. Please show dimensions, serving areas, fencing, barricades or other control
measures and security positions.
DISPLAY
CASE -�
�I
LF4
T
Q
Of-flcel
11-F
Ll
V v
FAT 10
SPECIAL EVENT LICENSED PREMISES DIAGRAM
(This diagram must be completed with this application)
Special Event Diagram: (Show dimensions, serving areas, and label type of enclosure and security positions)
NOTE: Show nearest cross streets, highway, or road if location doesn't have an address.
J-r--. �d
Cy¢
NT
THIS SECTION TO BE COMPLETED ONLY BY AN OFFICER DIRECTOR OR CHAIRPERSON OF THE
ORGANIZATION NAMED IN QUESTION #1
18. I, `!�& EJJ� j UGEAh &M,94) , declare that I am an Officer/Director/Chairperson appointing the
(Print full name)
applic t listed in Question 6, to apply on behalf of the foregoing organization for a Special Event Liquor
Lice e.
X 0 ✓!0 I Pre e %o rL qIJ qle l D- j-� �12 2
(Signature) (Tit osition) . p (Date) (Phone #)
"OFFICIAL SEAL" State of / i� ej-EE L! County of
Virginia LaPenta The fgregoing instrument was acknowledged before me this
Notary Public -Arizona
- Maricopa County "/ day of c �syt_
My Commission Expires 1? 1 IrM Day of M . _ M Year
My Commiss,
(Date) (Signature of NOTARY PUBLIC)
THIS SECTION TO BE COMPLETED ONLY BY THE APPLICANT NAMED IN QUESTION #6
19. I,
0
declare that I am the APPLICANT filing this application as
(Print full name)
as listed in Question 6. I have read the application and the contents and all statements are true, correct and
complete.
(Signature)
My commission expires on:
(Date)
State of County
The foregoing instrument was acknowledged before me this
Day of Month
day of
ITURN1111t
(Signature of NOTARY PUBLIC)
Year
You must obtain local government approval. City or County MUST recommend event & complete item #20.
The local city or county Jurisdiction may require additional applications to be completed and additional
licensing fees before approval maybe granted.
LOCAL GOVERNING BODY APPROVAL SECTION
20. I, at prom i`rlo r' ck ereby reco end this special 7even�ta tication on
(Government O W)behalf of T�Wn Cur"
(City, Town or County) (Signat OFFIC ) (Date)
FOR DLLC DEPARTMENT USE ONLY
Department Comment Section:
(Employee)
❑ APPROVED ❑ DISAPPROVED BY:
(Date)
(Title) (Date)
.-X.% 1 E R I CA N L. EGA ON
POST ;;58
FOL NTAIN 1111-1-S-ARIZONA
Ariznni,i., Dept. of Liquor Licenses.,
;'he American Leplon Post 5.9 qjzree!7
1.1aucr License 14 for the period
RichRrl LIR Ptantq
-,I,jb Mwr.
1-1
MEMORANDUM
DATE: September 25, 2001
TO: The Honorable Mayor and Town Council
FROM: James B. Willers, Community Center Director J
THROUGH: William E. Farrell, Acting Town Manager
SUBJECT: Rental Rate Reduction for Ballroom Usage for Residents/Fountain
Hills' Non -Profit Organizations at the New Community Center.
The Advisory Commission, through the Department Director, is recommending a rate
reduction for usage of the Grand Ballroom for residents and non-profit groups of
Fountain Hills. The recommendation is to reduce the rental fee per Ballroom by $50.00
for eight hours of usage.
The newly proposed rates will mean one room will now be $150 instead of $200; two
rooms become $300 instead of $350; three rooms will be $450 instead of $500; all four
rooms will rent for $600 as compared to $650. This recommendation is made to better
accommodate local users by providing a more favorable and affordable rate. These rates
are one half of the very reasonable Commercial/Non-Resident rates. It is understood the
Director has the authority to adjust rates, if necessary, as may be required for particular
events.
Additionally, in order to accommodate the scheduling software program, the
Commercial/Non-Resident rental rate for three rooms of the Grand Ballroom needs to be
changed to $675 from $700.
Both the Commission and the Director believe the proposed rates are fair and reasonable
and recommend Councils' approval to replace the previously approved Ballroom rates
with the new rates. Upon Councils' approval, staff will update the necessary documents.
To: The Honorable Mayor and Common Council
From: Joan Blankenship, Planning Technician (ext. 1294
Date: September 28, 2001
Re: Planning and Zoning Commission Appointments
. ■ ■ ■ ■ ■ ■ ■ ■ ■ a a a ■ a .
On September 30, 2001, the terms of three Planning and Zoning Commissioners will end.
Those Commissioners whose terms are ending are David Combs, Michael Downes, and Jay
Schlum. Commissioners Downes and Schlum have asked to be reappointed, but
unfortunately, Commissioner Combs will not be reapplying.
The deadline for Commission applicants was September 26th at 5:00 p.m. During the
advertisement period, I received no phone calls or inquiries asking for an application to apply
to the Planning and Zoning Commission. However, earlier this year I received an application
for the Commission from Dr. William J. O'Brien. Dr. O'Brien is a former Councilman who has
moved back to Fountain Hills from Tucson. He has confirmed with me that he is still
interested in being considered.
The three applicants are scheduled for interviews on Tuesday, October 2, 2001 in the
Town's video conferencing room in Building "A". Thirty minutes per applicant has
been set aside. Their scheduled interview times are:
Michael Downes 5:00 p.m.
William O'Brien 5:30 p.m.
Jay Schlum 6:00 p.m.
Attached are their applications for your consideration.
On September 27, 2001, Commissioner Tom Fox informed Mr. Valder that he will be moving
to San Diego. He has resigned from the Commission effective October 1, 2001. Therefore, if
all three of the above applicants are appointed, the Commission will still be one short. The
advertisement for applicants will run again in The Times until Thursday at noon on October
25, 2001. If you know of someone that might be interested in applying, please have him or
her contact me by telephone or email. Thank you for your help.
0 Page 1
TOWN OF FOUNTAIN HILLS
BACKGROUND AND PERSONAL DATA OUTLINE
APPOINTMENT TO COMMISSIONS AND BOARDS
COMMISSION OR BOARD IN WHICH INTERESTED:
NAME:_i✓% / C��� L I��/.[��� I PHONE:�'3�
ADDRESS:1`�/�
ARE YOU REGISTERED TO VOTE IN TOWN ELECTIONS?: 6. p NO
PLEASE SUMMARIZE YOUR EDUCATIONAL BACKGROUND:
(Including colleges attended and degrees obtained, if any)
����,�,��,� 7�Ld�v J�������- vim-�,���.-�� �3,K.� �� I�,�.y+�� ,,✓
PRESENTLY EMPLOYED BY: �/�%'��-�� �/,e�tit! , sari✓>,yy�. A(yz-,,r
JOB TITLE: -f-0- PHONE:
BUSINESS ADDRESS:
PHONE:
CURRENT ORGANIZATIONAL MEMBERSHIPS & OFFICES HELD:
PAST ORGANIZATIONAL MEMBERSHIPS & OFFICES HELD:M.
DATE: -"r' /- 9 s SIGNA
4:�,r-6,--►\f14rF--Nt"� 0lioln/
TOWN OF FOUNTAIN HILLS
PLANNING AND ZONING COMMISSION
Please explain and describe why you are interested in serving on the Fountain Hills
Planning and Zoning Commission. Also please state what your goals and objectives in
serving on the Commission would be. Finally, please indicate your feelings about the
growth and development you now see taking place in our community. Attach additional
sheet, if necessary.
��f 7J "� � �7�1.J ili2 d�' �.G,C�-1.Gn
Ad i ��£
��i7'�1!✓JU�''�
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/JJF'6-7PS%^-f'/c -r �-
TOWN OF FOUNTAIN HILLS
BACKGROUND AND PERSONAL DATA OUTLINE
APPOINTMENT TO COMNIISSIONS AND BOARDS
COMMISSION OR BOARD IN WHICH INTERESTED:
2A)')V/ /l)& f -2ry" 1L)6t-
NAME: AJ PHONE:6)Z" ,
ADDRESS:_AWC4- L71 / 61q,3 ccl, �Cacls2T �f�
S
ARE YOU REGISTERED TO VOTE IN TOWN ELECTIONS?: YES NO
PLEASE SUMMARIZE YOUR EDUCATIONAL BACKGROUND:
(Including colleges attended and degrees obtained, if any)
.RA-
HD -- it / r 7V-
PRESENTLY EMPLOYED BY:/c%%hi 4 ` i`>f1 y01 I'u•JlC
JOB TITLE:
BUSINESS ADDRESS:
PHONE:
PHONE: � _
CURRENT ORGANIZATIONAL MEMBERSHIPS & OFFICES HELD:_�'10.t,'
PAST ORGANIZATIONAL MEMBERSHIPS & OFFICES HELD: /'--,-*= 7VE-VV
SIGNATURE: %�
i C
TOWN OF FOUNTAIN HILLS
PLANNING AND ZONING COMMISSION
Please explain and describe why you are interested in serving on the Fountain Hills
Planning and Zoning Commission. Also please state what your goals and objectives in
serving on the Commission would be. Finally, please indicate your feelings about the
growth and development you now see taking place in our community. Attach additional
sheet, if necessary.
t�7 et'&?'V% zZA1101
/1'�'L-y►2C.C�I�� LPL, �; � `
zX 1 -ec�- 417
LAC
Sep-24-99 05:07pm From -US WEST
6026300091 T-065 P O2/03 F-eu
TOWN OF FOUNTAIN MILLS
BACKGROUND AND PERSONAL DATA OUTLINE
APPOINTMENT TO COMMISSIONS AND BOAS
COMMISSION OR HOARD IN WHICH INTERESTED:
PLANAIIN6 ANa aAl IN& copmM14 SS10N
NAME: J-AI( PHONE: (4 80) 837 - 6237
AMRASS: 9-71 o N . BAYLoR ptt,vE , FOUNTAIN HJL:s, Az 135268
ARE YOU REGISTERED TO VOTE IN TOWN ELECTIONS?: (9i) NO
PLEASE S YOUR EDUCATIONAL. BACKGROUND;
(Iacludias colleges a=ded ad degrees obmined, if any) p
NORTtlERN AlzaoNA ONIVERS CrY — BOS,NESs Apmvi sl-RATiv q/p�L SPEAKING
SGoT7'sPAt,� Consm✓n�,Ty COc.,L£CaE �`" �AL ESTA'C'E
MrnNEsora�+oo c_
ARi2o.rA Sc�+cow of �>�L �s'rATE �CIcENs�-p �EA�.ToT�J� ���-t�TAT�
PRESENTLY Ei2PI.0YED BY:
US WE.s?- C9MM 0r, c_A-rlQN 5
A'-c_ & v,4 ' M A A A 64E 2
IOB TITLE: C_Dmmu,r iLAT,oNs 6crosuc-rIM 6 Cf.NTEjz_PHONE: (6l02_) (30 - b o 4 9
AUSD4 SSA.DDRESS:_Z2 EAST (tV0MAS 'j20AP, IS'NT ) 4:�oaA 7 - IZ
PHONE: C(;'02) �30 - 6 0 4 9
CURRENT ORCANI7A7IONAL VHS & OFFICES RELD•
Mfg► D� R
SLoT'TSPALEOf: {�£ALTD2S1 IzoNA BAR-0 of '.A�,ToRS-mEMB£K.
S►t4 POCr_D or, TAC- 4ILLs LugNERP� C.u��t►� - mcmua_
PAST ORGANIZATIONAL MEMBERSHEPS & OFpjCES RE Z;
Nogni AmFfUcAN S«,16TY OF -Ff_9_q04NEL Aam�alSrR�To2S — X�� s,
fNN£A�b�.l S �►1INNEso7A �Rp OF �AL.T�S - tlY�(r1`aF.R-
DATE; � " 2 � " i � 9 9 SIGNATURE
i� � ( l 1/! TT1✓T1 `f I I (, 1 !, ,- . -, oor_r aa7
Sep-24-99 05:07pm From —US WEST 6026300091 T-065 P 03/03 F-883
TOWN OF FOUNTAIN 1111.1S
PLANNING AND ZONING COMMESION
Please CRAB n and d 'be why you are iutereatad in serving on the Fountain HiM
Planning and Toning Commission. Alga pl= state wW your goals and oWective9 in
serving on the Conmdasiou would be. FluaAy, please indlmte your fesings about the
g mw and development you now see teking plasm in our community. Attach additional
sheet, if necrssary.
I am interested in serving on the Fountain Ugh Planning and Zoning Commission
for several reasons.
My train motivation for joining the Commission is to become more involved in and
contribute to the community I have lived in and loved since age 11.
Planning and Zoning is an area I have been interested in for several years.
Having been active in residential and commercial real estate for the past 9 years I
have learned much and grown more interested in the way government can improve
and protect the lifestyles of its residents.
I also offer the community and commission my telecommunications experience and
background.
My ability to read blueprints and my above average understanding of the building
process are a few additional benefits I offer to the commission.
Initially, if granted a position on the commission I will focus on learning the town
codes, listening to the other commissioners' opinions, and actively seek out the
concerns and input from our wonderful and respectable community residents.
I have 2 children and a wonderful wife and we plan on living in Fountain Hills for a
long time.
I am focused on improving and preserving this community.
I appreciate Fountain Hills for the many things that make Fountain Hills unique.
I am committed to protecting the future of Fountain Hills and building on the
strength and qualities we already have.
Focusing on the large picture and not being short sighted is another strength I
promise to bring to the table.
Lakeside Village DTD Lights.doc Pagel of 2 Chron 223
Town of FOUNTAIN HILLS
Engineering Department
MEMORANDUM
TO: Honorable Mayor and Council
FROM: Tom W
THROUGH: Bill Farrell
DATE: September 27, 2001
RE: Lakeside Village Private Security Dusk -to -Dawn Lighting
Request for transfer of responsibility to Town
At the August 16, 2001 Council meeting, it was requested that staff research the various options for
the dusk -to -dawn lighting. Since that time staff has had two separate meetings with Salt River
Project regarding this issue. Attached are the options presented for Town consideration at this time.
Cecilia Riviere from SRP is the Key Account Management person and will be in attendance at the
Council meeting. She will be available for any and all questions regarding dusk -to -dawn lighting.
This is truly a Council policy decision. Staff takes no position regarding the assumption of
responsibility for the Lakeside Village private security dusk -to -dawn lighting.
E
att.
Cc: Scott Brendemuhl
Cecilia Riviere
Chron
O��'TAIN
w
o
a o.
a
41919
TO: Honorable Mayor and Council
FROM: Randy L. Harrel, Town Engineer
THROUGH: Bill Farrell, Acting Town Manager
DATE: August 9, 2001
Town of FOUNTAIN HILLS
Engineering Department
MEMORANDUM
RE: Lakeside Village Street Lights
Request for transfer of responsibility to Town
The Lakeside Village Association, by letter of May 22, 2001, has requested that the Town of Fountain
Hills consider taking over and assuming the financial responsibility for the street lighting on both sides
of the street right-of-way around Fountain Park and on Panorama Drive. A copy of their request letter is
attached. Councilman Wyman has requested via e-mail (attached) that this item be considered at this
time by the Council.
The Association had previously made a similar request on October 22, 1996. The Council considered
that request on September 4, 1997; it died for lack of a motion. (Note: At that same time, the Council
had agreed to assume responsibility for the median maintenance on Panorama Drive and El Lago
Boulevard.)
To date, the Council has maintained a "dark skies policy", and the Town itself does not have any general
area streetlights. The Town does have a number of luminaires on traffic signal poles for intersection
safety, ball field and general lighting at several parks, and has several lighted parking lots.
Staff is not aware of any changes (other than an increase in the monthly bill to $577.42 per month) since
our memo of August 29, 1997, and have attached that memo with its attachments. If the Council wishes
to proceed with assuming responsibility for these street lights at this time, you may wish to first direct
staff to proceed with a technical evaluation of the current lighting adequacy, condition, need, and Salt
River Project contract for these lights.
bb
att. 5-22-01 letter from Lakeside Village Association )
7-14-01 E-mail from Councilman Wyman ) See August 16th packet for these attachments
8-29-97 Staff Memo to Council with attachments )
cc: Scott Brendemuhl/Lakeside Village Property Manager
Tom Ward
Bryan Hughes
Lakeside Village Street Lights.doc Page 1 of 1
LAKESIDE VILLAGE ASSOCIATION, INC.
May 22, 2001
TO: Mayor, Council Members and Town Manager
Town of Fountain Hills
16836 East Palisades Blvd.
Fountain Hills AZ 85268
FROM: Lakeside Village Association
RE: Lighting Maintenance
Lakeside Village Association, Inc.
As you may or may not know the Lakeside Village Association is the Master Association for several projects near
and around Fountain Park. We, the below signed Presidents of the Master Association and of each sub -association Board
represent approximately 772 unit members at build -out. The Master Association's primary function is to maintain street
lighting, common areas and water features around the park.
The reason we are writing is to respectfiilly request that the Town of Fountain Hills consider taking over and
assuming the responsibility and costs of one of the areas. The street lighting around the park and down Panorama Drive to
Momingside. These are leased from Salt River Project who maintains them. The current cost of the lighting is five
hundred seventy seven dollars and forty-two cents ($577.42) per month to the Association. The Association would
continue the maintenance of the water features and other landscaped common areas. The principal reason and rationale for
this is that the lighting is in the right of way and is a direct benefit to the entire town.
On behalf of all the residents within Lakeside Village, we ask that your strongly consider this request at your
earliest convenience. If you have any questions, etc. please feel free to correspond through our Property Manager, Scott
Brendemuhl at Fountain View Realty, Inc.
Scott Brendemuhl
Fountain View Realty, Inc.
PO Box 18450
Fountain Hills AZ 85269
(480) 837-3156
Sincerely,
��
William Wadsworth
President, Lakeside Village
Charles ubbard— resident Charles Frink — President
Lakeside Resort Castias Lakeside Patio Homes
Wjur,),
M�y Mul n — President Al eonception — resident
Momingside Ar a Dell Lago
c4 1�
J hn Steingart kPresident Robert Israel — 11resident
Fo T
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TOWN OF FOUNTAIN HILLS
MEMORANDUM
TO: The Honorable Mayor and Town Council
THROUGH: William E. Farrell, Town Attorney and Acting Town Manager
FROM: Jesse Drake, Senior Long Range Planner J b
DATE: October 4, 2001
SUBJECT: Consideration of Resolution 2001-47 initiating a public participation program as a
part of the preparation for the update to the Town of Fountain Hills General Plan.
State of Arizona statute, ARS 461.06 B.1 requires that a governing body of each municipality adopt
written procedures to provide effective, early and continuous public participation in the
development and/or major amendment of a general plan form all geographic, ethnic and economical
areas of the community.
Adoption of this resolution would:
1. Identify the types of public participation to be conducted,
2. Authorize the initiation of the public participation process, and
3. Allow public meetings to be scheduled and inter -governmental agency communications
to begin.
The objectives of this public participation program are to:
1. Provide every citizen and affected party equal access to the general plan
decision -making process.
2. Promote and encourage early and continuous involvement in the general plan
update.
3. Provide opportunities for interaction and input into the decision -making
process.
4. Ensure that all government decisions, policies and programs have citizen input.
5. Ensure opportunities for intergovernmental and inter -agency involvement and
input.
6. Comply with all Growing Smarter requirements as described and amended in
the Arizona Revised Statutes.
RESOLUTION 2001-47
A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, INITIATING A PUBLIC PARTICIPATION PROGRAM
AS A PART OF THE PREPARATION FOR THE UPDATE TO THE TOWN OF
FOUNTAIN HILLS GENERAL PLAN.
WHEREAS, The Town Council of the Town of Fountain Hills, as the governing body of real
property located in the Town of Fountain Hills, desires to empower its citizens to
participate and provide guidance in the planning process of updating the existing
adopted General Plan, and
WHEREAS, The Town Council of the Town of Fountain Hills considers the input of its
citizens a valuable component of good government, and
WHEREAS, The State of Arizona statute, ARS 461.06 13.1 requires that a governing body of
each municipality adopt written procedures to provide effective, early and
continuous public participation in the development and/or major amendment of a
general plan form all geographic, ethnic and economical areas of the community,
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL
OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, as follows:
Section 1. The objectives of this public participation program are to:
1. Provide every citizen and affected party equal access to the general plan
decision -making process.
2. Promote and encourage early and continuous involvement in the general plan
update.
3. Provide opportunities for interaction and input into the decision -making
process.
4. Ensure that all government decisions, policies and programs have citizen
input.
5. Ensure opportunities for intergovernmental and inter -agency involvement and
input.
6. Comply with all Growing Smarter requirements as described and amended in
the Arizona Revised Statutes.
Resolution No. 2001-47
Page 1 of 2
%WA
Section 2. That in order to accomplish these objectives, the following actions shall be taken:
1. The Town shall provide opportunities for public input and involvement at
public hearings after effective notice.
2. The Town shall provide opportunities for written comments.
3. The Town shall provide draft copies of the revised General Plan 2002 to be
placed in at least two public buildings in the Town for public review and
comment.
4. The Town shall coordinate with and shall provide draft copies of the revised
General Plan 2002 to be delivered to all affected intergovernmental and inter-
agency parties with adequate time for review and for comment.
5. The Town shall provide handout materials, support materials for publication,
pubic notice materials and any materials necessary in the preparation of
election brochures at community meetings.
6. The Town shall provide information and notices for public hearings using
any/all of the following public notification techniques:
a. News releases
b. Community newsletters
c. Public service announcements
d. Web page information and announcements
7. The Town shall present the proposed update of the General Plan at public
meetings, and with effective notice, to the Planning and Zoning Commission
for their recommendation and to the Town Council for approval.
8. After Town Council approval the General Plan 2002 shall be submitted to the
voters for ratification.
PASSED AND ADOPTEDAY the Mayor and Common Council of the -Town of Fountain Hills,
Arizona, this V4-�- day of b LA , 2001.
TOWN OF FOUNTAIN HILLS ATTESTED TO:
Sharon Wrgan, yor Cassie B. Hansen,
Director of Administration/Town Clerk
REVIEWED BY AND APPROVED AS TO FORM:
William E. Farrell, Town Attorney and Acting Town Manager
Resolution No. 2001-47
Page 2 of 2
Town of Fountain Hills
Memorandum
DATE: September 28, 2001
TO: The Honorable Mayor and Common Council
FROM: Jeffrey Valder, Community Development Directo<v_�_3
THROUGH: William E. Farrell, Acting Town Manager
SUBJECT: Resolution 2001-42, abandoning the Cholula Drive and Ramon Drive rights -of
way located in Plat 507-E.
There are several lots and two streets in an old remnant subdivision, known as Plat 507-E, that are
proposed to be included in the Eagles Nest subdivision. In order to subdivide the Eagles Nest
area of Fountain Hills, MCO needs to absorb this remnant subdivision into Eagles Nest. Plat
507-E was originally subdivided in 1973, but the roads and lots were never developed. Most of
Plat 507-E was replatted and developed with the Plat 514 subdivision several years ago. A small
portion of Plat 507-E remains, and MCO has proposed that this area be included in the Eagles
Nest subdivision.
4W In order to facilitate the Eagles Nest subdivision, the Town needs to abandon the rights -of -way
back to MCO, because the current rights -of -way are proposed to be altered by the Eagles Nest
preliminary plat.
Staff recommends that the Town Council approve Resolution 2001-42 on October 4, 2001,
concurrently with the Town Council's consideration of the Preliminary plat for Eagles Nest. If
adopted, this resolution will not be recorded until just before the Eagles Nest Final Plat.
When recorded, return to:
Engineering Department
Town of Fountain Hills
P.O. Box 17958
Fountain Hills, AZ 85269
RESOLUTION 2001-42
A RESOLUTION OF THE MAYOR AND COMMON
COUNCIL OF THE TOWN OF FOUNTAIN HILLS,
ARIZONA PURSUANT TO A.R.S § 28-7201 ET. SE0.
ABANDONING ALL RIGHT, TITLE, OR INTEREST IN
ALL OF A CERTAIN PUBLIC RIGHT -OF WAY KNOWN
AS RAMON DRIVE LOCATED IN PLAT 507-E,
FOUNTAIN HILLS ARIZONA, AS RECORDED IN BOOK
165 OF MAPS, PAGE 43, RECORDS OF MARICOPA
COUNTY AND IN A PORTION OF A CERTAIN PUBLIC
RIGHT -OF WAY KNOWN AS THAT PORTION .OF
CHOLULA DRIVE LOCATED IN PLAT 507-E,
FOUNTAIN HILLS ARIZONA, AS RECORDED IN BOOK
165 OF MAPS, PAGE 43, RECORDS OF MARICOPA
COUNTY.
WHEREAS, A.R.S. § 28-7201 et. sec . provides for the disposition of unnecessary public
roads; and
WHEREAS, A.R.S. § 28-7203 provides that a roadway or portion of a roadway may be
exchanged with an abutting owner for all or part of a new public roadway; and
WHEREAS, The Town Council of the Town of Fountain Hills, as the governing body of the
Town; and
NOW THEREFORE, be it resolved by the Mayor and Common Council of the Town of
Fountain Hills, Arizona as follows:
SECTION 1. That all of Ramon Drive as shown in Exhibit "A" and legally described in
Exhibit `B", located northeast of and abutting Lots 1,2 and 3, Block 2 of Plat
507-E, Fountain Hills, Arizona, as recorded in Book 165 of maps, Page 43
records of Maricopa County, Arizona; are hereby declared to be no longer
necessary for public use as a right-of-way.
SECTION 2. That a portion of a Cholula Drive as shown in Exhibit "A" and legally described
in Exhibit `B", located between Lots 54, Block 1 and Lot 6, Block 3 of Plat 507-
E, Fountain Hills, Arizona, as recorded in Book 165 of maps, Page 43 records of
Maricopa County, Arizona; are hereby declared to be no longer necessary for
public use as a right-of-way.
RESOLUTION 2001-42
Page 1 of 2
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EXHIBIT B
RIGHT-OF-WAY ABANDONMENT
A PORTION OF PLAT 507-E, BOOK 165, PAGE 43, RECORDS OF MARICOPA
COUNTY, ARIZONA IN A PORTION OF THE SOUTHWEST QUARTER OF
SECTION 5, TOWNSHIP 3 NORTH, RANGE 6 EAST OF THE GILA AND SALT
RIVER BASE AND MERIDIAN, MARICOPA COUNTY, ARIZONA; BEING MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHWEST CORNER OF SAID SECTION 5;
THENCE NORTH 000 21' 54" WEST, ALONG THE WEST LINE OF SAID SECTION
5, A DISTANCE OF 1853.54 FEET;
THENCE NORTH 890 38' 06" EAST, LEAVING SAID WEST LINE OF SECTION 5,
• A DISTANCE OF 733.72 FEET TO A POINT ON THE NORTHERN MOST RIGHT-
OF-WAY OF CHOLULA DRIVE, SAID POINT BEING THE SOUTHERN MOST
CORNER OF LOT 54, BLOCK 1 OF PLAT NUMBER 507-E, BOOK 165, PAGE 43,
RECORDS OF MARICOPA COUNTY SAID POINT BEING THE POINT OF
BEGINNING;
THENCE NORTH 690 25' 00" EAST, ALONG THE NORTH LINE OF SAID RIGHT
OF WAY, A DISTANCE OF 225.00 FEET TO THE BEGINNING OF A TANGENT
CURVE CONCAVE TO THE SOUTH, HAVING A RADIUS OF 325.00 FEET;
THENCE EASTERLY ALONG THE ARC OF SAID CURVE THROUGH A
CENTRAL ANGLE OF 370 30' 00", A DISTANCE OF 212.71 FEET TO A POINT ON
THE SOUTHERN LOT LINE OF LOT 27, PLAT NUMBER 515 AMENDED, BOOK
409, PAGE 26 RECORDS OF MARICOPA COUNTY;
THENCE SOUTH 730 05' 00" EAST, ALONG THE SOUTH LOT LINE OF SAID LOT
27, SAID LINE ALSO BEING THE NORTHERLY RIGHT-OF-WAY OF CHOLULA
DRIVE PER PLAT NUMBER 507-E, BOOK 165, PAGE 43, RECORDS OF
MARICOPA COUNTY, A DISTANCE OF 460.00 FEET TO THE BEGINNING OF A
TANGENT CURVE CONCAVE TO THE NORTH, HAVING A RADIUS OF 225.00
FEET;
THENCE EASTERLY ALONG THE ARC OF SAID CURVE THROUGH A
CENTRAL ANGLE OF 210 19' 37", A DISTANCE OF 83.75 FEET, SAID ARC
BEING THE NORTHERLY RIGHT-OF-WAY OF CHOLULA DRIVE AND
SOUTHERLY LOT LINE OF LOT 51, BLOCK 1, PLAT NUMBER 507-E, BOOK 165,
PAGE 43, RECORDS OF MARICOPA COUNTY, TO A POINT;
THENCE SOUTH 040 23' 22" EAST, LEAVING SAID RIGHT-OF-WAY, A
DISTANCE OF 50.00 FEET TO THE BEGINNING OF A NON -TANGENT CURVE
CONCAVE TO THE NORTH, HAVING A RADIUS OF 275.00 FEET, TO WHICH A
RADIAL LINE BEARS NORTH 04024'23" WEST, SAID CURVE BEING THE
SOUTHERLY RIGHT-OF-WAY LINE OF CHOLULA DRIVE AND NORTHERLY
LOT LINE OF LOT 6, BLOCK 3, PLAT NUMBER 507-E, BOOK 165, PAGE 43,
RECORDS OF MARICOPA COUNTY;
THENCE WESTERLY ALONG THE ARC OF SAID CURVE THROUGH A
CENTRAL ANGLE OF 210 19' 23", A DISTANCE OF 102.34 FEET;
THENCE NORTH 73005'00" WEST, A DISTANCE OF 460.00 FEET, ALONG THE
SOUTHERLY RIGHT-OF-WAY LINE OF CHOLULA DRIVE PER PLAT NUMBER
507-E, TO THE BEGINNING OF A TANGENT CURVE CONCAVE TO THE
SOUTH, HAVING A RADIUS OF 275.00 FEET;
THENCE WESTERLY ALONG THE ARC OF SAID CURVE THROUGH A
CENTRAL ANGLE OF 370 30' 00", A DISTANCE OF 179.99 FEET, SAID CURVE
BEING THE SOUTHERLY RIGHT-OF-WAY LINE OF CHOLULA DRIVE PER
PLAT NUMBER 507-E;
THENCE SOUTH 69025'00" WEST, A DISTANCE OF 55.00 FEET ALONG THE
SOUTHERLY RIGHT-OF-WAY LINE OF CHOLULA DRIVE, TO THE
BEGINNING OF A TANGENT CURVE CONCAVE TO THE SOUTHEAST,
HAVING A RADIUS OF 20.00 FEET;
THENCE SOUTHWESTERLY ALONG THE ARC OF SAID CURVE THROUGH A
CENTRAL ANGLE OF 90000'00", A DISTANCE OF 31.42 FEET TO THE
BEGINNING OF A COMPOUND CURVE, CONCAVE TO THE NORTHEAST,
HAVING A RADIUS OF 375.00 FEET;
THENCE SOUTHERLY ALONG THE ARC OF SAID CURVE THROUGH A
CENTRAL ANGLE OF 23015' 00", A DISTANCE OF 152.17 FEET, SAID CURVE
BEING THE EASTERLY RIGHT-OF-WAY OF RAMON DRIVE PER PLAT
NUMBER 507-E, BOOK 165, PAGE 43, RECORDS OF MARICOPA COUNTY;
THENCE SOUTH 43050'00" EAST, A DISTANCE OF 100.00 FEET, ALONG THE
EASTERLY RIGHT -OF WAY OF RAMON DRIVE TO THE SOUTHERN CORNER
OF LOT 1, BLOCK 3, PLAT NUMBER 507-E, BOOK 165, PAGE 43, RECORDS OF
MARICOPA COUNTY;
THENCE SOUTH 46010'00" WEST, A DISTANCE OF 50.00 FEET TO THE
EASTERLY CORNER OF LOT 3, BLOCK 2, PLAT NUMBER 507-E;
THENCE NORTH 43050'00" WEST, A DISTANCE OF 100.00 FEET ALONG THE
WESTERLY RIGHT-OF-WAY OF RAMON DRIVE, PLAT NUMBER 507-E, TO
THE BEGINNING OF A TANGENT CURVE CONCAVE TO THE NORTHEAST,
HAVING A RADIUS OF 425.00 FEET;
THENCE NORTHWESTERLY ALONG THE ARC OF SAID CURVE THROUGH A
CENTRAL ANGLE OF 23015'00", A DISTANCE OF 172.46 FEET ALONG THE
WESTERLY RIGHT-OF-WAY OF RAMON DRIVE, PLAT NUMBER 507-E, TO
THE BEGINNING OF A REVERSE CURVE, CONCAVE TO THE SOUTHWEST,
HAVING A RADIUS OF 20.00 FEET;
THENCE WESTERLY ALONG THE ARC OF SAID CURVE THROUGH A
CENTRAL ANGLE OF 90000' 00", A DISTANCE OF 31.42 FEET, SAID CURVE
BEING THE SOUTHERLY RIGHT OF WAY OF CHOLULA DRIVE;
THENCE SOUTH 69025'00" WEST, ALONG THE SOUTHERLY RIGHT-OF-WAY
OF CHOLULA DRIVE, A DISTANCE OF 80.00 FEET TO THE WESTERN MOST
CORNER OF LOT 1, BLOCK 2, PLAT NUMBER 507-E;
THENCE NORTH 20035'00" WEST, A DISTANCE OF 50.00 FEET TO THE POINT
OF BEGINNING;
SAID ABANDONMENT CONTAINS 63,007 SQUARE FEET OR 1.45 ACRES MORE
OR LESS
SECTION 3. That the public rights -of -way as shown in Exhibit "A" and described in Exhibit
"B" are vacated by recordation of this Resolution.
SECTION 4. That upon recordation of this resolution in the office of the Maricopa County
Recorder and pursuant to A.R.S. § 28-7203, title to the property shall vest in the
owner of record of the property, as determined by the records of the Maricopa
County Recorder on the day of recordation, that is located adjacent to the
abandoned rights -of -way.
PASSED AND ADOPTED this 4th day of October, 2001.
FOR THE TOWN OF
Sharon
REVIEWED BY:
William E. Farrel
Acting Town Manager
0
'AIN HILLS:
ATTEST:
Cassie B. Hansen
Town Clerk
APPROVED AS TO FORM:
illiam E. Farrell
Town Attorney
RESOLUTION 2001-42
Page 2 of 2
Town of Fountain Hills
Memorandum
DATE: September 28, 2001
TO: The Honorable Mayor and Town Council
FROM: Jeffrey Valder, Director of Community Development
THROUGH: William E. Farrell, Acting Town Manager
SUBJECT: The Eagles Ridge North development applications.
The purpose of this memorandum is to provide the Town Council with a final list of the stipulations
relating to the Eagle Ridge North development applications. The Town Council has been provided with
several documents that contain stipulations, including staff reports, letters and memoranda. Below you
will find the final list of those preliminary plat stipulations that have been recently modified or of
heightened interest. All of the stipulations contained in the August 17, 2001 staff report and in MCO's
comment response letter of August 15, 2001, (Staff's initial comments are shown in regular type, MCO's
responses are shown in bold and staff s resolution comments are shown in italics per our meeting of
September 17, 2001, with MCO) remain effective unless modified herein. All of these stipulations have
been agreed to by both MCO and Town staff.
Community Development Department Stipulations:
Eagle Ridge North Stipulation No. 3:
Prior to Final Plat approval, show on the Final Plats for Eagles Nest and Eagle Ridge
North that each lot will be allocated an average disturbance for each lot totaling not more
than 9,420,500 square feet (415 Lots multiplied by 22,700 square feet). This disturbance
allocation will include all disturbance necessary for the development of a lot, including
driveways, utility lines, house construction, any other construction or grading and
disturbance buffers. This disturbance allocation will also include any areas needed to be
disturbed even if those areas had been previously disturbed through the subdivision
construction process. If the developer constructs joint -use driveways during the
subdivision improvement process, the disturbance for those driveways and underground
utilities shall be included in each lot's disturbance allocation on the final plat. Prior to
building permit approval, the lot owner will be required to dedicate to the Town a
Hillside Protection Easement over all of a lot except for the area equal to the disturbance
allocation for that lot as specified on the Final Plat.
As a part of the agreement for this stipulation, staff will propose an amendment to the
Zoning Ordinance, prior to final plat consideration, that will require disturbance buffers
of at least five feet from any building, three feet from any wall or fence and one foot from
the edge of any grading. Like all disturbance buffers, these minimum disturbance buffers
would be chain -link fenced. If disturbance does take place within a Hillside Protection
Easement, in addition to current remedies such as stop -work orders and required
Town Council Memorandum
Eagle Ridge North and Eagles Nest
September 28, 2001
Page 2 of 4
revegetation, the proposed ordinance would create a new fine structure that would be
implemented, on a square foot basis, at a rate high enough to ensure compliance.
Eagle Ridge North Stipulation No. 5:
Please confirm that Lots 54, 170, (Lots 35, 104, 125, 128, 144, 199 in Eagles Nest) have 145
linear feet of lot width. Most if not all of these lots have a smaller frontage on a second
street. Although No Build Easements (NBE) are shown on these smaller frontages, the front
yard is the narrower of the two street frontages, so the lot width is calculated along these
frontages. Platting a separate parcel of land in lieu of the NBE should solve this problem in
most if not all of these occurrences. If platting the separate 40-foot wide parcel reduces the
lot size to less than 43,560 square feet, reduce the width of the parcel to maintain at least a
lot size of 43,560 square feet.
Eagle Ridge North Stipulation No. 6:
Prior to final plat approval submit and gain Town approval of conceptual site plans for
the subdivisions. All proposed lots must be buildable without the need of future
variances. Show that a single-family house can be developed on each of these lots
without a cut/fill waiver, with a driveway not exceeding 18% slope and conforming to all
Fire District regulations, within the setbacks, that all disturbance (including disturbance
for utilities and sewer laterals) is contained outside of proposed Hillside Protection
Easements and in conformance with all applicable subdivision and zoning ordinance
regulations. If a lot cannot be shown as developable it will either be reconfigured so that
it is developable or it shall be removed from the final plat. These site plans will be held
to be representative of any of the lots ,in Eagle Ridge North and Eagles Nest. It is
understood that a conceptual site plan indicates one of perhaps many ways that a lot may
be developed within Town regulations, and the property owner is free to submit
alternative designs. A note on the final plats describing the challenges of development in
these subdivisions shall be provided. The following language of this note is preliminary:
"Due to the nature of the existing terrain, some lot owners may need to design multi -level
houses to comply with Town zoning and other development regulations." Provide
conceptual site plans for the agreed -upon lots in Eagles Ridge North and Eagles Nest.
Engineering Department Stipulations for Eagle Ridge North:
Staff has reviewed MCO's comment response letter of August 15, 2001, and has reached the following
resolutions with MCO. (Staff s initial comments are shown in regular type, MCO's responses are shown
in bold and staff s resolution comments are shown in italics per our meeting of September 17, 2001, with
MCO. The comments/responses/resolutions are listed in the same order used by MCO in their August 15,
2001, response letter.
Town Council Memorandum
Eagle Ridge North and Eagles Nest
September 28, 2001
Page 3 of 4
PRELIMINARY PLAT
General Comments:
(w) Loop road Street D and I is over 6,000 feet in length (6,137'). We understood that this was
not an issue, based on the comments at the Technical Review meeting. Staff will recommend
that the Council allow this minor amount of over -length loop road.
Traffic Impact Report
At the Eagles Ridge Drive/Palisades intersection:
• Construct the conduit and pull boxes for a future traffic signal across the north and south legs and
west leg where not currently (and west leg where not correctly available). It is our
understanding that the conduit and pull boxes were installed with the initial improvement
of this intersection. If that is not the case, it seems to make sense to install them only if, and
when, it is determined that a traffic signal is, in fact, warranted. No conduit pull boxes have
ever been placed on the north and south legs of Eagle Ridge Drive at Palisades.
• Extend MCO's (or SunRidge Canyon's if previously subrogated) obligation to pay 50% of the
traffic signal costs if warranted prior to the extended date of December 2007. We do not agree
with the extension of the SunRidge obligation referenced beyond the current October 2003
date. Prior to final plat approval, an equitable cost split will be determined among the Town,
this subdivision, and other subdivisions that have or will have (or should have) a participation
commitment for this work both for the conduits and for the traffic signal.
FINAL PLAT AND IMPROVEMENT PLANS
Traffic Impact Report
• In figure 3, Eagle Ridge Drive should also be a minor collector from Street S to Street I, since its
1510 vpd exceeds the stipulated 1000 vpd. This segment is a minor collector. Revise the report
to reflect the minor collector status.
• . The design speed for the minor collector (Eagle Ridge Drive) should be 30 mph, instead of 25
mph. [Post speed advisory plates, where needed.] The design speed for the minor collector is
30 mph, but posting at 25 mph may be desirable. Agree. Collector streets should generally be
posted below the design speed.
• Because of the steep uphill grades, through traffic volume (on an undersized street by the normal
Town subdivision standards), and side street volume, provide the following northwest bound turn
pockets along Eagle Ridge drive.
■ Right turn at Street D.
■ Left turn at Street K (extend the street median for this one block to form this turn pocket).
■ Right turn, at street I.
■ Left (U-turn) at Lot 167.
■ Left (U-turn) at Street S.
All of the above three turn pockets should be 12' wide (to back of curb); 100' [60' long], and
have a 15:1 taper (for right turns, and City of Scottsdale reverse curve for the left turn). We
really questioned the need for these turn pockets, but asked our traffic consultant to review
the issue. Please see the attached letter from Jim Renshaw. The presence, locations, and
configuring of these turn pockets will be determined with the improvement plans.
Town Council Memorandum
Eagle Ridge North and Eagles Nest
September 28, 2001
Page 4 of 4
CONCLUSION
Staff recommends Town Council approval of the cut/fill waivers and the preliminary plats for the
Eagles Ridge North and the Eagles Nest subdivisions, with all of the stipulations included in this
memorandum.
11
Town of Fountain Hills
Memorandum
DATE: September 28, 2001
TO: The Honorable Mayor and Town Council
FROM: Jeffrey Valder, Director of Community Development 8q_,�
THROUGH: William E. Farrell, Acting Town Manager
SUBJECT: The Eagles Nest development applications.
The purpose of this memorandum is to provide the Town Council with a final list of the stipulations
relating to the Eagles Nest development applications. The Town Council has been provided with several
documents that contain stipulations, including staff reports, letters and memoranda. Below you will find
the final list of those preliminary plat stipulations that have been recently modified or of heightened
interest. All of the stipulations contained in the August 17, 2001 staff report and in MCO's comment
response letter of August 15, 2001, (Staff s initial comments are shown in regular type, MCO's responses
are shown in bold and staff s resolution comments are shown in italics per our meeting of September 17,
2001, with MCO) remain effective unless modified herein. All of these stipulations have been agreed to
by both MCO and Town staff.
Community Development Department Stipulations:
Eagles Nest Stipulation No. 5:
Prior to Final Plat approval, show on the Final Plats for Eagles Nest and Eagle Ridge
North that each lot will be allocated an average disturbance for each lot totaling not more
than 9,420,500 square feet (415 Lots multiplied by 22,700 square feet). This disturbance
allocation will include all disturbance necessary for the development of a lot, including
driveways, utility lines, house construction, any other construction or grading and
disturbance buffers. This disturbance allocation will also include any areas needed to be
disturbed even if those areas had been previously disturbed through the subdivision
construction process. If the developer constructs joint -use driveways during the
subdivision improvement process, the disturbance for those driveways and underground
utilities shall be included in each lot's disturbance allocation on the final plat. Prior to
building permit approval, the lot owner will be required to dedicate to the Town a
Hillside Protection Easement over all of a lot except for the area equal to the disturbance
allocation for that lot as specified on the Final Plat.
As a part of the agreement for this stipulation, staff will propose an amendment to the
Zoning Ordinance, prior to final plat consideration, that will require disturbance buffers
of at least five feet from any building, three feet from any wall or fence and one foot from
the edge of any grading. Like all disturbance buffers, these minimum disturbance buffers
would be chain -link fenced. If disturbance does take place within a Hillside Protection
Easement, in addition to current remedies such as stop -work orders and required
Town Council Memorandum
Eagles Nest
September 28, 2001
Page 2 of 5
revegetation, the proposed ordinance would create a new fine structure that would be
implemented, on a square foot basis, at a rate high enough to ensure compliance.
Eagles Nest Stipulation No. 6:
Please confirm that Lots 54, 170, (Lots 35, 104, 125, 128, 144, 199 in Eagles Nest) have 145
linear feet of lot width. Most if not all of these lots have a smaller frontage on a second
street. Although No Build Easements (NBE) are shown on these smaller frontages, the front
yard is the narrower of the two street frontages, so the lot width is calculated along these
frontages. Platting a separate parcel of land in lieu of the NBE should solve this problem in
most if not all of these occurrences. If platting the separate 40-foot wide parcel reduces the
lot size to less than 43,560 square feet, reduce the width of the parcel to maintain at least a
lot size of 43,560 square feet.
Eagles Nest Stipulation No. 7:
Prior to final plat approval submit and gain Town approval of conceptual site plans for
the subdivisions. All proposed lots must be buildable without the need of future
variances. Show that a single-family house can be developed on each of these lots
without a cut/fill waiver, with a driveway not exceeding 18% slope and conforming to all
Fire District regulations, within the setbacks, that all disturbance (including disturbance
for utilities and sewer laterals) is contained outside of proposed Hillside Protection
Easements and in conformance with all applicable subdivision and zoning ordinance
regulations. If a lot cannot be shown as developable it will either be reconfigured so that
it is developable or it shall be removed from the final plat. These site plans will be held
to .be representative of any of the lots in Eagle Ridge North and Eagles Nest. It is
understood that a conceptual site plan indicates one of perhaps many ways that a lot may
be developed within Town regulations, and the property owner is free to submit
alternative designs. A note on the final plats describing the challenges of development in
these subdivisions shall be provided. The following language of this note is preliminary:
"Due to the nature of the existing terrain, some lot owners may need to design multi -level
houses to comply with Town zoning and other development regulations." Provide
conceptual site plans for the agreed -upon lots in Eagles Ridge North and Eagles Nest.
Eagles Nest Stipulation No. 9:
The Acting Town Manager, Bill Farrell, has reviewed this stipulation with MCO. It is
my understanding that Town staff and MCO have generally agreed to the following
points:
MCO will retain the fourth lot in Eagles Nest.
The Town will not acquire and will not pay for the four acres of land in Eagle Ridge
North south of Lots 104 and 105.
The Town will participate, through the allocation of a portion of the Town's SRP
aesthetics fund, in the under -grounding of a 69Kv transmission line underneath Eagle
Ridge Drive at the southern edge of Eagles Ridge North.
Town Council Memorandum
Eagles Nest
September 28, 2001
Page 3 of 5
Engineering Department Stipulations for Eagles Nest:
Staff has reviewed MCO's comment response letter of August 15, 2001, and has reached the following
resolutions with MCO. (Staff s initial comments are shown in regular type, MCO's responses are shown
in bold and staff s resolution comments are shown in italics per our meeting of September 17, 2001, with
MCO). The comments/responses/resolutions are listed in the same order used by MCO in their August
15, 2001, response letter.
PRELIMINARY PLAT
General Comments:
Show Lot 27 of Plat 515-A. Will Lot 27 (non -Hillside Protection Easement area) be allowed
access into this subdivision? By what document? Four Peaks Court provides access and
utility service to Lot 27. This can be stated in a note on the Final Plat.
The purpose of Tract V is unclear? Provide a sidewalk/bikeway if this is the access to the park.
This tract is the access corridor from Red Sky Road to the McDowell Mountain Park.
Alternatively to the above sidewalk/bikeway, provide adequate signage on Red Sky Road for an 8'
trail and grading within Tract V, as needed.
Traffic Impact Report
At the SunRidge Drive/Palisades intersection:
• Construct the conduit and pull boxes for a future traffic signal. It is our understanding that the
�r conduit and pull boxes were installed with the initial improvement of this intersection. If
that is not the case, it seems to make sense to install them only if, and when, it is determined
that a traffic signal is, in fact, warranted. No conduit and pull boxes were ever actually
installed, to date.
Extend MCO's (or SunRidge Canyon's, if previously subrogated) obligation to pay 50% of the
traffic signal costs if warranted prior to the extended date of December 2007, or 5-years past
subdivision completion, whichever is later. (SunRidge Canyon has an obligation to pay 50% if
warranted prior to approximately October 2003.) (Put these items in the Development
Agreement.) We do not agree with the extension of the obligation referenced. Prior to final
plat approval, determine an equitable cost split among the Town, this subdivision, and other
subdivisions/entities, which have or will have a participation commitment for both the conduits
and for the traffic signal.
FINAL PLAT AND IMPROVEMENT PLANS
General Comments:
Golden Eagle Blvd/Mountain Parkway should remain a minor collector for its full length. (Staff
would be willing to consider a reduction to a local road width if. the Fire Station does not remain
located within this plat, where its ADT will be less than 700-1000 vpd, past any potential future
park entrance turnoff, where no left turn lanes will be needed, and where the roadway
grade/curves do not exceed that required for a minor collector.) (w) Mountain Parkway shall be
local street section (50' wide right-of-way) minimum throughout the loop. The preliminary plat
reflects a minor collector throughout with the exception of the segment from Wildflower
Town Council Memorandum
Eagles Nest
September 28, 2001
Page 4 of 5
Lane to Red Sky Road. This was our understanding based on the comments during the
technical review meeting. A Fire Station with only an attack truck/ambulance would be
acceptable for reduction to a local road. It is therefore anticipated that this roadway will be built
at local road width, but will generally meet minor collector grades and curves standards.
Submit a preliminary water distribution system report (none was submitted). Okay to submit
with Improvement Plans. A water study will be required to verify the adequacy of the entire
system include volume, pressure and looping in your calculations. It appears more loops may be
required due to the length of cul-de-sacs and dead end lines. The study is underway. The Water
Company in recent correspondence has also raised the issue of needing additional looping water
lines (and the Fire District will presumably also raise this issue.)
• Consider shortening the street pavement cul-de-sac bulb at Cholula Drive, Four Peaks Court, and
Copper Crest, if feasible, and using an access easement/PUE to the farthest lot. While we are
always in favor of reducing roadway lengths, in these cases the issues are; (1) the Cholula
design reflects the existing paving, a reduction would be topographically challenging, (2)
Four Peaks Court serves Lot 27, Plat 515A, and (3) a reduction in the length of Copper
Crest would produce sub -standard lot widths for Lots 160 & 161. Note that this comment is
to "consider". (1) On Cholula, we recognize that the steep hill is a constraint. However, the cul-
de-sac bulb would easily fit into new right-of-way within Lot 27 (north side) or perhaps even east
of the hill. (2) An extended driveway from Lot 27, either through right-of-way or using an access
easement, could shorten the much wider roadway on Four Peaks Court and reduce the overall
disturbance. (3) Acknowledged. Discretionary Town Council approval of Lots 160 and/or161 as
® "flag" lots would be necessary to shorten Copper Crest. The Engineering Department would
support this. After consideration, MCO likely will not be making these changes.
Traffic Impact Report
The design speed for the minor collector (Golden Eagle Blvd./Mountain Parkway) should be 30
mph, instead of 25 mph. Post speed advisory plates, where needed. The design speed for the
minor collector is 30 mph, but posting at 25 mph may be desirable. Agree. Collector streets
should generally be posted below the design speed.
Because of the steep uphill grades, through traffic volume, side street volume, bike/pedestrian
path/emergency vehicle usage, and maybe possible future public access, provide right-of-way and
grading to accommodate a potential future right turn pocket at the westbound Trailhead turnoff
(Red Sky Road?) from Golden Eagle Blvd/Mountain Parkway. We really question the need for
a right turn pocket at this location, but have asked our traffic consultant to review the issue.
The comment only requests that adequate right-of-way be dedicated (or a roadway easement
would also be acceptable). Regarding grading, since the contours appear to be nearly
perpendicular to the roadway, the retaining walls could be reasonably set back beyond the
"future" right turn lane.
Provide a left turn pocket westbound at the Golden Eagle gate onto Wildflower Lane. The above
turn pockets should be 12' wide (to back of curb); 60' long, and have a 10:1 taper (for the right
turn, and City of Scottsdale reverse curve for the left turn). Again, we question the need, but
have asked for comments from our traffic consultant. This left turn pocket could be fitted in
with only a minor 6' of roadway widening each side (52' total width street instead of 40'). It will
eliminate turning movement impedance and accidents on traffic approaching/departing the gate.
Town Council Memorandum
Eagles Nest
September 28, 2001
Page 5 of 5
CONCLUSION
Staff recommends Town Council approval of the cut/fill waivers and the preliminary plat for the
Eagles Nest subdivisions, with all of the stipulations included in this memorandum.
L�_
Town of Fountain Hills
Memorandum
DATE: October 4, 2001
TO: The Honorable Mayor and Town Council
FROM: Jeffrey Valder, Director of Community Development
THROUGH: William E. Farrell, Acting Town Manager
SUBJECT: The Eagles Ridge North / Eagles Nest development applications.
Bill Farrell, the Acting Town Manager, met with Town Councilmembers and representatives of MCO
today and asked me to prepare a list of modified stipulations that were generally agreeable to both the
Town and MCO. The following list applies to both subdivisions. Staff wanted to prepare this list to
facilitate both discussion and a possible motion on the two preliminary plat applications. This list of
modified stipulations is.as follows:
There is a stipulation in the Eagles Nest staff report that requires the abandonment of a Non -
Vehicular Access Easement along Sunridge Drive prior to preliminary plat approval. This
stipulation should be amended to read as follows:
"The Non -Vehicular Access Easement along Sunridge Drive need not be abandoned by separate
instrument, but shall be shown as abandoned on the final plat for Eagles Nest. The preliminary
plat approval of Eagles Nest constitutes Town Council authorization for the abandonment of this
easement."
2. "MCO has provided a conceptual site plan that would accommodate the development of 20
parking spaces at the current terminus of Golden Eagle Boulevard, just east of the proposed
northern gatehouse for the Eagles Nest development. The final plat and improvement plans for
this portion of the Eagles Nest subdivision shall be modified to be consistent with this conceptual
site plan. MCO will develop the ten parking spaces along the southern side of Golden Eagle and
the Town will be responsible for the development of the ten parking spaces on the northern side
of Golden Eagle Boulevard."
3. This modified stipulations covers several matters that have been of interest. The stipulation shall
read as follows:
"Lot 49 in Eagles Nest shall be retained as shown on the preliminary plat plans. The Town will
acquire the 1.2 acre parcel of land located south and west of Lot 104 in Eagles Ridge North. The
Town will not acquire the 4.0 acre parcel of land located south and east of Lot 105 in Eagles
Ridge North, but will acquire an as -yet undefined 4.0 acre triangular -shaped parcel of land
located at the rear of Lots 66-73 to provide additional area for trail development. The Town will
contribute up to $500,000 in SRP Aesthetics Fund money toward the under -grounding of the
69Kv transmission line at the southern end -of Eagles Ridge North, between Tract "G" and Lot 5,
and the total purchase price for the land paid by the Town shall be reduced to 13.0 million
dollars."
Town Council Memorandum
Eagle Ridge North and Eagles Nest
October 4, 2001
Page 2 of 3
4. The per -lot disturbance area stipulation is perhaps the only stipulation where there is not 100%
agreement. Staff recommends that for future administration and clarity purposes, that an average
per lot disturbance number is utilized, instead of complicating this stipulation with a combination
of numbers and as -built documents to determine the required per -lot disturbance allowance and
preservation requirement. The second part of this stipulation pertains to disturbance buffers.
Staff will initiate an amendment to the Zoning Ordinance that would codify the minimum
horizontal distance acceptable to the Town between certain types of construction/grading activity
and a hillside protection easement or a required non -disturbance area. The ordinance on those
minimum horizontal "disturbance buffers" will be considered by the Town Council at your
November 1, 2001 Town Council meeting. The stipulation is reprinted below. If there is a
modification to the stipulation, staff suggests that it be limited to the numbers in bold.
Prior to Final Plat approval, show on the Final Plats for Eagles Nest and Eagle
Ridge North that each lot will be allocated an average disturbance for each lot
totaling not more than 9,420,500 square feet (415 Lots multiplied by 22,700
square feet). This disturbance allocation will include all disturbance necessary
for the development of a lot, including driveways, utility lines, house
construction, any other construction or grading and disturbance buffers. This
disturbance allocation will also include any areas needed to be disturbed even if
those areas had been previously disturbed through the subdivision construction
process. If the developer constructs joint -use driveways during the subdivision
improvement process, the disturbance for those driveways and underground
utilities shall be included in each lot's disturbance allocation on the final plat.
Prior to building permit approval, the lot owner will be required to dedicate to the
Town a Hillside Protection Easement over all of a lot except for the area equal to
the disturbance allocation for that lot as specified on the Final Plat.
As a part of the agreement for this stipulation, staff will initiate an amendment to
the Zoning Ordinance, prior to final plat consideration, that will require
disturbance buffers of at least five feet from any building, three feet from any
wall or fence and one foot from the edge of any grading. Like all disturbance
buffers, these minimum disturbance buffers would be chain -link fenced. If
disturbance does take place within a Hillside Protection Easement, in addition to
current remedies such as stop -work orders and required revegetation, the
proposed ordinance would create a new fine structure that would be
implemented, on a square foot basis, at a rate high enough to ensure compliance.
5. "Lot 27 in Plat 515 Amended already exists as a platted lot and is not considered to be the 4160'
lot in these two subdivisions. It will, however, be accessed through the Eagles Nest subdivision.
There is no prohibition to the provision of vehicular access to Lot 27 in plat 515 Amended
through the Eagles Nest subdivision."
6. "MCO shall include language in the CC&Rs for the Eagles Nest and Eagles Ridge North
subdivisions that prohibit the re -subdivision of any lot or parcel in the two subdivisions, unless
those subdivisions are minor lot -line adjustments and then they shall be at the sole discretion of
the Town of Fountain Hills." (This stipulation should appear in the final Settlement Agreement.)
EN -ERN Box Culvert.doc Pagel of 3 Chron 227
�O I I N
o � �
4
that is L�
TO: Honorable Mayor and Co cil
FROM: Randy L. Harrel ' (�
DATE: September 28, 2001
Town of FOUNTAIN HILLS
Engineering Department
MEMORANDUM
RE: Roadway Culvert/Bridge Design Guidelines
Eagle's Nest and Eagle Ridge North
This memorandum provides an overview of the hydraulic design guidelines utilized by Town staff
and engineering consultants. It applies to the hydraulic design of culverts, bridges, and dip sections
for both of these subdivisions, for other developments, and for Town -funded construction. This
information was requested by Councilwoman Ralphe.
Culverts, bridge and dip section elevations and waterway opening lengths need to be adequate to
handle the design volume of water. The criteria for designing those structures (and their references)
are as follows:
CULVERTS
The Fountain Hills Subdivision Ordinance (the "Ordinance") Section 508E states:
"Where drainageways cross streets, culverts shall be installed to convey ten year frequency
storm flows under the pavement, with higher volume storm flows being allowed to flow over
the pavement in dip sections."
The "Ordinance" Exhibit 28 states:
"Culvert sized to carry 10-year frequency storm."
"6" maximum flow depth [over the roadway] for 100-year storms."
These criteria govern for local roadways, driveways, parking lots and other minor drainageway
crossings.
The Drainage Design Manual for Maricova County, Volume II, Hydraulics (the "Manual") Section
5.2.2.6, "Depth for Road Crossing" states:
"Culverts for collector and arterial streets are to be designed to convey at least the 50-year
peak discharge with no flow crossing over the roadway. Additionally, the flow depth over the
roadway shall be limited to 0.5 feet for the 100-year peak discharge."
"Regardless of the size of the culvert, street crossings shall be designed to convey the 100-
year storm runoff under and/or over the road to an area downstream of the crossing to which
the flow
EN -ERN Box Culvert.doc Page 2 of 3
Chron 227
it would have gone in the absence of the street crossing. Flows up to and including the 100-year
frequency event should not cause increased flooding to adjacent property or buildings, unless
a drainage easement is acquired for those areas. The ponded headwater elevation should be
delineated on a contour map, or other surveying methods used to identify the area inundated
by the ponded water."
The Town seeks to utilize whenever possible, 8' high x 12' wide (or larger) concrete box culvert
barrel or 8' high Con -Arch barrels where the design flow requires a large waterway opening —
instead of smaller box culverts or pipes —for the following reasons:
• Lower risk of debris obstructing the culvert entrance
• Lower risk of up -ending and squashing the culvert due to flow and debris
• Low flows create less backup and ponding
• Easier for maintenance clean out, if necessary
• Less likely to require maintenance clean out
• Wildlife crossing benefit
• Potential hiker undercrossing
Please note that the developer and the Town intend to use Con -Arch culverts without a concrete
floor slab, where feasible. However, erosive channel bottom velocities, abutment scour potentials,
hydraulic uplift, seepage forces, and utility undercrossing protection may well necessitate using a
concrete bottom slab in many locations.
DIP SECTIONS
The "Ordinance", Section 508E states:
"For washes with low flows, deletion of the culvert may be permitted where a concrete dip
section is provided, when approved by the Town Engineer."
However, because of the high water velocities in our steep washes, with the resulting
potentially large amount of debris deposition and high scour velocity, the Town has seldom
approved concrete dip crossings.
The "Manual" Section 5.2.2.6 states:
"In general, dip sections are not allowed. However, for flows crossing broad shallow washes
where the construction of a culvert is not practical or desirable, the road may be dipped to
allow the entire flow to cross the road. Use of dip sections must be approved by the
governing municipality. The pavement through the dip section should have a one way slope
parallel to flow and curbs and medians must not be raised. Upstream and downstream cutoff
walls and aprons should be provided to minimize headcutting and erosion."
Bridges
The "Ordinance" contains no additional requirements for bridges other than those specified for
culverts. (The Town currently has no actual bridges —other than those multiple barrel box culverts
and Con -Arches, which are legally, but not technically, considered as bridges for inspection
purposes.)
The "Manual", Section 5.5 (pages 5-80 to 84 attached) provides that bridges:
• Not worsen existing conditions
• Have a pre and post hydraulic analysis made
EN -ERN Box Culven.doc Page 3 of 3 Chron 227
• Account for potential debris collection on the piers
�„r • Provide adequate freeboard (2' minimum in the 100-year storm)
• Account for super critical (very shallow and fast) flow where applicable
• Account for scour, degradation, lateral stream migration, and armoring
We hope that this synopsis has provided you adequate information regarding our major drainage
hydraulic design considerations. Staff believes that these criteria are very adequate --but are not
excessively burdensome --to construct and to maintain.
M.
att.
Cc: Bill Farrell
Jeff Valder
Tom Ward
Jim Leubner
Art Candelaria
Susanna Struble
Greg Bielli
Dan Kelly
E
�01
Drainage Design Manual for Maricopa County, Volume II, Hydraulics
rI
5.5 Bridges
This section presents a brief overview of the hydraulic analyses for bridge crossings
over open channels. A general discussion of scour is also presented. Comprehensive
guidelines and criteria for hydraulic analyses of bridge crossings are beyond the scope
of this manual. The reader should refer to appropriate texts and technical handbooks for
further information on this subject.
Roadways must often cross open channels in urban areas, therefore, sizing the -bridge
openings is of paramount importance. In general, bridges should be designed to have as
little effect as possible upon the flow passing beneath them. If possible, bridges over
natural or man-made channels should be designed so that there is no disturbance to the
flow whatsoever. Whenever piers are used, they need to be oriented parallel to flow.
Impacts upon channels and floodplains created by bridges usually take the form of
increased flow velocities through and downstream of the bridges, increased scour and
upstream ponding due to backwater effects. These impacts can cause flood damage to
the channel, to adjacent property and to the bridge structure itself.
A new or replacement bridge will not be permitted to create a rise in the existing
water surface elevation, to cause an increase in lateral extent of the floodplain, or to
otherwise worsen existing conditions.
5.5.1 Hydraulic Analysis
The hydraulic analyses of pre- and post -bridge conditions can be performed using a
computerized step -backwater model. The HEC-2 program developed by the U.S. Army
Corps of Engineers (USACE, 1990) is the most common backwater computation
software available and is used nationwide. The Corps also recently released their HEC-
RAS computer program (USACE, 1995a, and 1995b) which is capable of analyzing
bridges.
An analytical methodology for hydraulic analysis of bridge crossings is that described
in Hydraulics of Bridge Waterways (USDOT, FHWA, HDS-1, 1978b).
Another widely -used computer program is WSPRO (USDOT, FHWA, HY-7,1988)
which incorporates the procedures of the HDS-1. A useful publication to accompany
WSPRO is Bridge Waterways Analysis Model Research Report (USDOT, FHWA,
1986).
Bridge analysis requires meticulous input preparation for proper analysis, care should
be taken to review input data and to examine results thoroughly for reasonableness.
5-80
January 28, 1996
Culverts and Bridges
If there is a good possibility of debris collecting on the piers, it may be advisable to
use a value greater than the pier width to account for debris blockage. However,
modeling of debris blockage should be reviewed with the jurisdictional agency.
5.5.2 Hydraulic Design Considerations
Additional factors to be considered in the design of a bridge crossing include flow
regime (i.e., subcritical or supercritical flow), anticipated scour effects, and freeboard.
5.5.2.1 Freeboard: Freeboard at a bridge is the vertical distance between the design
water surface elevation and the low -chord of the bridge. The bridge low -chord is the
lowest portion of the bridge deck superstructure. The purpose of freeboard is to provide
room for the passage of floating debris, to provide extra area for conveyance in the event
that debris build-up on the piers reduces hydraulic capacity of the bridge, and to provide
a factor of safety against the occurrence of waves or floods larger than the design flood.
Bridges should be designed to have a minimum freeboard of two feet for the 100-
year event. The structural design of the bridge should take into account the
possibility of debris and/or flows impacting the bridge.
In certain cases, site conditions or other circumstances may limit the amount of
freeboard at a particular bridge crossing. An example would be the replacement of a
"perched" bridge across a natural watercourse where major flows overtop the roadway
approaches. In general, variances to the minimum freeboard requirement will be
evaluated on a case by case basis by the jurisdictional agency.
5.5.2.2 Supercritical Flow:
For the special condition of supercritical flow within a lined channel, the bridge
structure should not affect the flow at all. That is, there should be no projections,
piers, etc. in the channel area. The bridge opening should clear and permit the flow
to pass unimpeded and unchanged in cross section.
5.5.2.3 Scour: To determine scour at bridges, refer to Predicting Scour at Bridge Piers
and Abutments (Laursen, 1980) and HEC No. 18, Evaluating Scour at Bridges (USDOT,
FHWA, 1991). Total scour at a bridge crossing consists of three components which are
generally cumulative, and a fourth, lateral stream migration, which can move the general
bed grade horizontally to a new location. The first three components are:
January 28, 1996 5-81
Drainage Design Manual for Maricopa County, Volume II, Hydraulics
Long Term Aggradation or Degradation: This is a variation to river bed elevation,
usually occurring over long periods of time due to changes in controls, such as dams and
in -stream mining. Such variation can result in modification of sediment discharge and
river geomorphology, such as a departure from a meandering to a braided stream. The
changes may be natural or man -induced, but are far more often documented as the latter
(USDOT, FHWA, 1978a).
Long term bed elevation changes (aggradation or degradation) may be the natural trend
of the stream or may be the result of some modification to the stream or watershed
condition. Factors that affect long term bed elevation changes are: dams and reservoirs
(upstream or downstream of the bridge), changes in watershed land use (urbanization,
deforestation, etc.), channelization, cutoff of a meander bend (natural or man-made),
changes in the downstream base level (control) of the bridge reach, gravel mining from
the stream bed, diversion of water into or out of the stream, natural lowering of the total
system, movement of a bend or bridge location in reference to stream platform, and
stream movement in relation to the bridge crossing.
General Scour. This type of scour involves the removal of material from the bed and
banks across all or most of the width of a channel. The scour is caused by increased
velocities and shear stresses caused by the local area geometry and water surface
controls.
General scour results from the acceleration of the flow due to either a natural or bridge
�4„ contraction or both (contraction scour). General scour may also result from the location
of the bridge on the stream, such as, its location with respect to a stream bend or its
location upstream from the confluence with another stream. In the latter case, the
elevation of the downstream water surface will affect the backwater on the bridge,
hence, the velocity and scour. General scour may occur during the passage of a flood
and the river may fill in as the flood recedes, thus it may not be directly evident;
whereas, degradation always results in an evident change that is largely irreversible
(unless the bed elevation is corrected).
General scour from a contraction usually occurs when the normal flow area of a stream
is decreased either by a natural constriction or by a bridge. The contraction of the flow
by the bridge can be caused by a decrease in flow area of the stream channel by the
abutments projecting into the channel and/or the piers taking up a large portion of the
flow area. Also, the contraction can be caused by approaches to the bridge which cut off
the overland flow that normally goes across the floodplain during high flow. This latter
case also can cause clear -water scour (defined further under Local Scour) at the bridge
section because overland flow normally does not transport any significant bed material
sediments. This clear -water picks up additional sediment from the bed when it returns
to the bridge crossing. In addition, if floodwater returns to the stream channel at an
abutment it increases the local scour there. A guide bank at an abutment decreases the
risk from scour of that abutment from returning overbank flow. Also, relief bridges in
the approaches reduce general scour by decreasing the amount of flow returning to the
natural channel, which then decreases the scour problem.
5-82 January 28, 1996
Culverts and Bridges
Local Scour: This is the scour that occurs at a pier or abutment as the result of the pier
or abutment obstructing the flow. This type of scour only occurs on a small portion of
the channel width, where the obstructions to the flow cause local current accelerations
creating vortices that remove the material around them.
If the transport rate of sediment away from the local region is greater than the transport
rate into the region, a scour hole develops. As the depth of scour is increased, the
strength of the vortex or vortices is reduced, the transport rate is reduced and
equilibrium is reestablished and scouring ceases.
Generally, local scour depths are much'larger than the other two. But, if there are major
changes in stream conditions, such as a large dam built upstream or downstream of the
bridge or severe straightening of the stream, long term bed elevation changes can be the
larger element in the total scour.
Types of local scour are:
Clear -water scour: Clear -water scour occurs when there is no movement of the
bed material of the stream upstream of the crossing but the acceleration of the
flow and vortices created by the piers or abutments causes the material at their
base to move.
Live -bed scour: Live -bed scour occurs when the bed material upstream of the
crossing is also moving.
Lateral Stream Migration: In addition to the above, lateral shifting of the stream may
also erode the approach roadway to a bridge and change the angle of the flow in the
waterway at the bridge crossing, causing a change in the total scour.
Armoring: Armoring occurs on a stream or in a scour hole when the forces of the water
during a particular flood are unable to move the larger sizes of the bed material. This
protects the underlying material from movement. Scour around an abutment or pier may
initially occur but as the scour hole deepens the coarsest bed material may move down
in the hole and protect the bed so that the full scour potential is not reached.
Table 5.5 presents a checklist of potential problems relating to channel movement/scour
and the causative factors which should be examined (see also Tables 6.8, 6.9, and 6.10
for the Design Checklists).
January 28, 1996 .5-83
Drainage Design Manual for Maricopa County, Volume I1, Hydraulics
3
Table 5.5
Checklist of Potential Problems and Factors to be
Examined for Channel Movement and Scour
Potential Problem
Yes
No
Long term degradation or aggradation
Reservoirs
Mining
Urbanization
Watershed changes
General scour
Downstream variable water surface relationship
Contraction and expansion
Bed configuration and movement
Live -bed scour
Clear -water scour
Bends
Natural stream constriction
Long approaches to the bridge over the floodplain
Berms from sediment deposits
Island or bar formations
Debris
Growth of vegetation in floodplain or channel
Bed and sediment characteristics
Armoring
Lateral migration
5-84
January 28, 1996
TOWN OF FOUNTAIN HILLS
MEMORANDUM
TO: The Honorable Mayor and Town Council
THROUGH: William E. Farrell, Town Attorney and Acting Town Manager
FROM: Jesse Drake, Senior Long Range Planner J ID
DATE: September 28, 2001
SUBJECT: Consideration of the Special Use Permit for " Zerambo Guest House".
This request is for approval of a Special Use Permit which would allow Mr. Edward S. Zerambo to
include a guest house as a part of the main residence at 15306 Golden Eagle Boulevard. Please
refer to the attached Staff report for additional details regarding this request.
TOWN OF FOUNTAIN HILLS
PLANNING AND ZONING COMMISSION AND STAFF REPORT
OCTOBER 4, 2001
CASE NO: SU2001-12
LOCATION: 15306 Golden Eagle Boulevard, aka Final Plat 505A, Block 1, Lot 6.
REQUEST: This request is for approval of a Special Use Permit to allow a guest house
as a part of the main residence.
PROJECT MANAGER: Jesse Drake, Senior Long Range Planner
DESCRIPTION:
APPLICANT: Edward S. Zerambo
OWNER: Edward S. Zerambo
EXISTING ZONING: "R1-35"
EXISTING CONDITION: Existing Single-family residence
SURROUNDING LAND USES AND ZONING:
NORTH: Existing single-family residence, zoned "R1-10".
SOUTH: Existing single-family residence, zoned "R1-35".
EAST: Existing single family residence, zoned "R1-35".
WEST: Existing single family residence, zoned "R1-35".
SUMMARY:
This request is for approval of a Special Use Permit, which would allow Edward Zerambo
to keep an existing guest house as a part of the main single-family residence on a 69,250
square foot lot.
The applicant purchased the existing structure and is in the process of remodeling
portions of the house. In the process of obtaining a building permit for the remodeling, a
site plan was submitted. Review of the site plan and archival files of the lot revealed that
an illegal guest-house had been constructed without building permits prior to the
applicant's purchase of the house. Subsequent to discovery, the guest-house portion of
the structure was inspected by Mr. Patrick Davis, Chief Building Official, for structural,
electrical and plumbing safety.
The applicant was given the opportunity to avoid the Special Use Permit process by
removing the bathing facilities from the bathroom, but has stated that the bathing
facilities are required because the room is used for guests.
EVALUATION:
The R1-35 Single -Family Residential District allows for low -density single-family land
uses. As such, the Town of Fountain Hills Zoning Ordinance identifies principal
permitted uses in the R1-35 zoning district as single-family dwellings, churches, schools,
parks, playgrounds and other community facilities.
The Town of Fountain Hills Zoning Ordinance contains the following definitions:
A Guest House is described as "Living or sleeping quarter within an accessory building
for the sole use of occupants of the premises, guests of such occupants or persons
employed on the premises. The accessory building may be attached to or detached from
the main building. Such quarters shall not be rented, and/or otherwise used for income
producing purposes."
A Building, Accessory is described as "A building or structure that does not share a
livable, enclosed connection to the main building, and that is subordinate to, and the use
of which is customarily incidental to, that of the main building, structure, or use on the
same lot or parcel."
As shown on the site plan, the guest house portion of the structure is connected to the
main house but has no internal livable connection to the main residence. Access to this
portion of the structure is solely from an exterior doorway and is, therefore, an accessory
building. The applicant has identified the use of this room as an office and guest
quarters. By definition, an accessory structure used for the occupants and their guests is a
"guest house". The inclusion of a guest house on the lot has triggered the requirement for
the Special Use Permit.
In the Town of Fountain Hills Zoning Ordinance, Section 10.02.C: Guest Houses are
permitted by Special Use Permit in any Single -Family Zoning District if all of the
following conditions exist:
1. Structure must conform to at least minimum setback requirements. (Structure
conforms.)
2. Must be located behind the front line .of the primary structure. (Structure
conforms.)
3. May not exceed thirty (30) percent of the square footage of the livable area of
the primary structure. (Structure conforms.)
4. Shall be single story. (Structure conforms.)
5. Must be connected to primary structure's utilities. (Structure conforms).
6. The lot or parcel must be at least 70,000 square feet in size. (Lot size is
69,250 square feet.)
7. May not be used for any commercial or non-residential uses. (Structure
conforms.)
As shown above, the lot is undersized by 750 square feet according to the zoning ordinance
requirements. Approval of this Special Use Permit will allow the existing guest-house to
remain.
RECOMMENDATION:
The Planning and Zoning Commission recommended approval of SU2001-12 "Zerambo
Guest House" on September 27, 2001.
LJ
v? TOWN OF FOUNTAIN HILLS
COMMUNITY DEVELOPMENT DEPARTMENT
%
nsk w -A SPECIAL USE PERMIT APPLICATION` -
Date Filed Fee Paid
7-� �' Dc o � pro co
Type of Special Use Requested
Address of Subject Property
Legal Description: Plat
Applicant
GAG ✓� <
Address
o � / ��
3 C..Q
Owner
Address
Si�Lnature of Owner /
Accepted
Zoning
Block 1 Lot(s)
�v
/ Day Phone
L �
�"/ ST Zip
Day Phone
I Ci
I HERBY AUTHORIZE (Please Print)
TO FILE THIS APPLICATION.
Subscribed and sworn before me this
Notary Public
Submittal Requirements (attach additional sheets):
day of
My Commission Expires
(Sea
ST Zip
Date
7-1q- D/
1. Mailing labels with names and addresses of all property owners within 300 feet of the external
boundaries of the subject property.
19
2. 15 full size folded prints (preferably 24"X36") of the site plan showing minimum zoning requirements and
the proposed development if the Special Use Permit is granted, as well as the exterior elevations.
3. 1 8.5 X 11" photostatic reduction of each of the above referenced exhibits.
4. Describe the proposed use, the operations of the use, and the facilities proposed for the land use.
5. A narrative describing any adverse impact the proposed land use may have on the surrounding
properties and on the neighborhood and what steps will be taken to avoid these adver.P innnartc
Schedule Attached
TFH Case Number
0
1-11-11 111
NOTE:
16
F4 n r
To Whom It May Concern:
I have been asked by Planning and Zoning to file this special use permit for an addition
that was added to my house sometime in the early 1980's, probably around 1983. My
home at 15306 Golden Eagle Blvd. was built in 1975 and I purchased this home in 1987,
am in the process of remodeling the property. During the permit process for the remodel
Planning and Zoning's site plan for the property did not indicate the attached addition in
question. In fact, the original site plan used by Planning and Zoning was not what was
actually built on the property in 1975.
I have contracted for a new site plan that displays what was actually found on my property
as I purchased it in 1987. That site plan is included in this request. During this remodel I
am not adding any new structures nor adding to the existing living space. I am merely
trying to update a 26 year old home. I am not proposing any change in the use of any of
my property including the room in question. The only changes to the addition will be
changing the existing flat roof to a pitched, tiled roof.
Since I am not changing the use of my property in anyway from how I have used it over
the past 14 years, what I am proposing should not have any adverse impact on the land
use or on the surrounding properties.
I am concerned that under the terms of this request, it may appear to my neighbors that I
am proposing to build a guest house onto my property. Please ensure that with any
46 published documentation concerning this request that it is made clear that I am not adding
any additional structures or living space to my property. I am not changing anything that
has not existed for most of the past 20 years.
Thank you for your consideration and prompt response to my request.
Sincerely,
Ed Zerambo
15306 Golden Eagle Blvd.
Phone: 837-8065
Cell Phone: 602 790-8109
TOWN OF FOUNTAIN HILLS
J U L 19 2001
COMMUNITY DEVELOFt,i�i+'T
DEPARTMENT
TOWN OF FOUNTAIN HILLS
MEMORANDUM
TO: The Honorable Mayor and Town Council
THROUGH: William E. Farrell, Town Attorney and Acting Town Manager
FROM: Jesse Drake, Senior Long Range Planner JO
DATE: September 28, 2001
SUBJECT: TU2001-04 Modular Sales Showroom for La Strada Villas
La Strada Villas has requested a Temporary Use Permit for a Modular Sales Showroom
to be located at 13600 North Fountain Hills Boulevard. During the required posting
period, a written protest was received. Once a written protest is received, staff must bring
the request to the Town Council for consideration. Please see the attached staff report for
details.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
October 4, 2001
CASE NO: TU2001-04
PROJECT MANAGER: Jesse Drake, Senior Long Range Planner
LOCATION: 13600 North Fountain Hills Boulevard, aka Tokpela Lot 1.
REQUEST: Request to install and use a modular sales showroom
beginning November 1, 2001 to June 1, 2002.
DESCRIPTION:
OWNER:
APPLICANT:
EXISTING ZONING:
EXISTING USE:
LOT SIZE:
La Strada Villas, LLP
Ed Oliva
R-4
Vacant land
408,551 sq. ft. (9.37 acres)
SURROUNDING LAND USES AND ZONING:
NORTH: Existing multi -family, zoned "R-4"
SOUTH: Existing church site, zoned "R-4"
EAST: Existing multi -family, zoned "R-4" and
"C-2" S.U.P. SU 99-04 Group Home
WEST: Arrow Wash, zoned "R-3"
SUMMARY:
This request is for a Temporary Use Permit to allow La Strada Villas LLP to install and
use a Modular Sales Showroom during the construction of La Strada of Fountain Hills, a
60 unit condominium project to be built at 13600 North Fountain Hills Boulevard. The
24' x 44' modular unit will be used as a temporary sales office and will be open between
the hours of 9 AM and 6 PM daily. The unit will be fully skirted and will accommodate
ADA access requirements. The modular sales site will be landscaped and will provide
all-weather off-street parking for twelve vehicles.
CODE REQUIREMENTS:
SECTION 10.03 Uses Subject to Temporary Use Permit:
C. Model Homes. Model Homes may be permitted in a residential area by
Temporary Use Permit only. In the review for a model home, the staff, and if necessary,
the Town Council, may consider lighting, landscaping, hours of operation, signage,
parking, duration, and neighborhood impact. As a minimum, the following standards
shall apply:
1. On -site sales personnel must be present at least five (5) days a
week during normal business hours. In no case shall a model home be open before 7:00
A.M. or after 9:00 P.M.
2. The model home shall be for the purpose of marketing the
construction of custom homes or a tract subdivision with a given product line in Fountain
Hills. A model home may not be used as an office for the marketing of developed
property, or the marketing of property outside of Fountain Hills.
3. An off-street parking stall for each person stationed on site, plus
two spaces. Parking lots for model homes may be located on an adjacent lot owned by
the owner of the model home.
EVALUATION:
Temporary Use Permits can be issued administratively unless, as stated in Chapter 2,
Section 2.03.D.4 of The Fountain Hills zoning Ordinance: "If there is a written objection
received by the closing date of the advertising period, the Council shall consider the
application at the first regular meeting held not less than fifteen (15) days after the receipt
of said protest": During the required posting period, one written protest was received.
The protest letter is included as an attachment to this report.
A building permit application, BP2001-61 for La Strada, a 60 unit condominium
complex, was submitted on January 22, 2001. The applicant wishes to begin pre -sales
during the construction of the first units, after which, the sales office will be moved into
one unit and the modular sales office will be eliminated. This Temporary Use Permit
application is applicable solely to the modular sales unit.
No requests for signage have been included or considered in this application.
RECOMMENDATION:
Staff recommends approval of TU2001-04 Modular Sales Showroom for La Strada of
Fountain Hills, for the period of November 1, 2001 through June 1, 2002.
Date Filedel�`�v/
Type of Temporary Use /Requested
V- C
Date(s) Temporary Use Will Occur
F
TOWN OF FOUNTAIN HILLS TOWN OF FOUNTAIN HILLS
COMMUNITY DEVELOPMENT DEPARTMEWU 2 2 2001
COMMUNITY DEVELOPMENT
- I1FPNT
)RARYUSE: PERMIT -AP. }`
Fee Paid Accepted By
QS S
rom: Ot)e1 7-00 To:
Address of Subject Property
Legal Description: Plat
M� 9—�F�.b I ( 0 2
Applicant
Block
0-6—
Zoning
Lot(s)
Day Phone
Address
city sT Zpi
Owner
L L�
Day Phone
8 0 — S
tl (b a
Address I Cit
� S Qy- B (V J7- v y S
Wgnatu re f Owner I HERBY AUTHORIZE (Please Print) Date
-- - --' -T-- /3 1- p
FILE /
LE THIS APPLICATION.
Subscribed and sworn before me this
day of
My Commission Expires
Notary lic NICOLETTF JONES
Please Provide the Following (attach additional sheets):
1. Site Plan showing location of the temporary use and the orientation of surrounding properties.
2. Mailing labels with names and addresses of property owners within 300 feet of the proposed temporary
use boundaries.
3. Description of the proposed use, the operations of the use, and the facilities proposed for the land use.
4. Describe any adverse impact which the proposed land use may have on the surrounding properties,
and on the neighborhood.
Describe the steps that will be taken to avoid or lessen these adverse impacts.
TFH Case Number
Fee Schedule Attached i r 0C�
pal
Designer Series Buildings - Moc r Space Solutions, Buildings & Modul' 'accessories
Page 1 of 2
24' x 44' Three Office Model
e Private offices
e Display Area
e French or storefront doors
e Carpeted floors or high quality vinyl flooring
http://www.modspace.com/prod—Serv/designer—floor.html
e Recessed, diffused Fluorescent lighting
e Vinyl trimmed windows
e Textured wood or metal siding
e Heating, ventilation and air conditioning -system
e 24' x 44'
e Ideal for 4 - 10 people
TOWN OF FOUNTAIN HILLS
AUG 2 2 2001
COMMUNITY DEVELOPMENT
DEPARVE612001
August 27, 2001
TO: Town of Fountain Hills
FROM: Ed Oliva
Coldwell Banker Desert Sunrise Realty
RE: Temporary Use Permit
Modular Sales Showroom
MCR 426/11 Tokpela Lot 1
La Strada of Fountain Hills
The proposed facility will be used as a temporary sales office to market our 60-
unit condominium project know as La Strada of Fountain Hills. This facility will
be a 24' x 44' modular designer series building housing 3 private offices, a
center open sales area and private restroom facilities. There are two access
doorways ... a set of double French doors in the front has a ramp for use by
physically challenged individuals and another doorway with a stairway into one of
the private offices. Attached is a sample photo and floor plan. The unit will be
fully skirted and attractively landscaped with the required one (1) five gallon plant
for each ten lineal feet of the longest side of the modular trailer.
Attached also is a site plan showing the location of the modular trailer and the
delineated parking area for customers and sales personnel vehicles. It is
understood that there will be an off-street parking space for each person
stationed at the modular home, plus two spaces. An all-weather access route is
also shown on the site plan for the Fountain Hills Fire District's and Town
Engineer's approval. This permit will be needed for approximately 6-9 months
until a model is built.
On -site sales personnel will be present seven (7) days a week. Hours of
operation will be 9:00 am until 6:00 pm daily.
Attached are mailing labels with names and addresses of property owners within
300 feet of the parcel.
There will be no adverse impact to the surrounding properties or neighborhood.
On the contrary, this development will enhance the value of the surrounding
property.
September 5,2001
Ms. Jesse Drake
Town of Fountain Hills
PO Box 17958
Fountain Hills, AZ 85268
Dear Ms. Drake,
Please accept this letter as a protest for the temporary permit for a modular showroom for
the La Strada Villas on Mountainside Drive. There is plenty of empty office space
available locally and we object to a "trailer" on this construction site.
We are relatively new to this area, but marvel everyday at this area's beauty. There is a
deep concern for us that developers will come in, not caring about the landscape or
wildlife, and exploit this beautiful city. We believe that it is the city's responsibility to
keep this community from being over -developed. The landscape here is phenomenal and
we hate to see that jeopardized in any way.
Thank you for your review of this situation.
Charles and Debbie Storey
16005 E. Sunflower Drive
Fountain Hills, AZ 85268
480-836-1594
Memo
To: Cassie Hansen
From: Steve Gendler
Date: 9/28/2001
Re: Special Event Requests — Memorial Services
At the Council meeting on September 20t", mayor Morgan appointed a task force
charged with appropriate memorials to tragic events of September 11 t"
That Task Force, chaired by Councilman Kavanagh, has planned two events for
October. The purpose of this memorandum is to forward the permit requests for both
events so that they can be approved at the Council meeting on October 4t". Both
would fall under the category of "government sponsored" and would be classified as
"minor events" under our new ordinance.
October 11th Candlelight Vigil — This event, scheduled from 7pm to 8pm on
Thursday, October 11 t", would involve road closures to accommodate the program.
As planned, Avenue of the Fountains would be closed from 6:30pm to 8:30pm at
Saguaro, Verde River, and La Montana. A stage will be erected at the intersection of
Verde River and Avenue of the Fountains. Parking would be in the paved lots north
of the Avenue and in the Community Center south of the Avenue. Along with the
stage would be lighting at the intersection arranged by the Parks Department. The
Marshals Department would provide traffic control, the Street Department will erect
the barricades.
October 14th Sunrise Memorial — This event, scheduled from 6:30am to 7:30am on
Sunday, October 14t" will not require any road closures. A stage is being erected in
Fountain Park for the ceremonies and the Marshals Department will use a traffic
control plan similar to that applied for the Easter Sunrise Service. Patrol cars will be
stationed in the area along Saguaro to slow traffic and accommodate pedestrians.
I have attached the permit requests for both events and urge approval by the Council
so that planning and notification may proceed. Both events are consistent with the
task force assignment given by the Mayor and are in compliance of the town's
special event ordinance.
Town of Fountain Hills
Special Event
Permit Application
Office of the Town Clerk, Special Event Coordinator
P.O. Box 17958, 16836 E. Palisades
Fountain Hills, AZ 85268
Phone: 480-837-2003
Fax:480-837-3145
Date of Application: 9 - a k - 01 Permit Application #:
Please complete the following information and return to the attention of the Office of the Town Clerk - Special Event or fax
the application to 480-837-3145. The appropriate application fee must accompany the application to be processed. (For fee
schedule, please see Section 11.)
Attach an area site plan of the event showing locations of all that are applicable: stages, street closure requests, sidewalk or
right-of-way closure requests, starting or terminating points, liquor locations, security positions, port -a -johns, tents, etc.
Manor Event applications must be submitted to the Town Clerk's office no later than (90) ninety days prior to the event
in order to be considered for scheduling on the special event calendar (January 1 through December 31). Applications
will not be accepted less than (90) ninety days prior to the event. Incomplete applications and applications not
accompanied with the appropriate fees, will not be processed.
Minor Event applications must be submitted to the Town Clerk's office no later than (30) thirty days prior to the event.
Applications will not be accepted less than (30) thirty days prior to the event. Incomplete applications and applications
not accompanied with the appropriate fees, will not be processed.
NOTE: Holiday Sales (related to a state or nationally recognized holiday or seasonal event) must be set up and conducted in
one location and obtain a Use Permit through the Community Development/Planning and Zoning Department. Charitable
Nonprofit Fund -Raising events are limited to four (4) events per year per organization. There must be a minimum of twenty-
five (25) days between the last day of one major event and the first day of another major event. Two or more separate events
may not occupy the same location on the same calendar day.
Section 1
Application
Information
ZoHsl kAUAPJAIH
ame of Applicant(last. Mt, nu'aa e
SfftN INe t t
LA Ns
41(0 - �-3 7- SL ! 1
(Must be completed)
Horne Street
Rome Phone
Driver's Ucense Number
State SS#
Date of Birth
C)4A►t*%A4 - rnu 60
/_)tLts /+,s•++OR,AL eant•nrrr4-L
orporauo rganizauon ame or
State of Incorporation
Tax 1D#
City Sales Tax
Business Street Address
BusinessPhone
Mailing Address (if different from above) Fax
On -Site Event Manager
On -Site Event angers Address Phone (work) one ( onr)
Section 2 MsrotZ,n 1. SfRr•.c Foe V, r)v+s al-Sipr // eoMB•wd - CgNO-14•gNt
ame oTEvent y / 9 • L
Application
Information
(Must be completed)
Any changes shall be
submitted to the
Clerk's office prior to
the end of the 1st day
of the event.
/bus of RJt Abu& rA_,.. Amo t)#Ro
Physical Starting Point o event
LAA—
name
O uA
Physical ertmnauon Point of event t event is to take p ace on uy ,open,, compete ction 6.
Description of Event
CANaLs 1,714T A&O Puat+c TrSii/y-,jWjg1S /'a2 V/CnMs
11
Da aR V Ttar-rztsr A%rAek5 .1R1 IlJ" yoRk hoN4 4A=.111 ,�rotJ
J o — it— D j
Date and Time v�Coor nator will gm to set up for the event.
omoter of the event.
Promoter's Address Promoter's Phone
Totes L) A
—Sponsor s of the Event
ponsor s a es ponsor s one
��
If t event involves sponsorship or participation of a charity, provide the followingi:
Attach an additional sheet if Charity's Name (c)3 Num r
necessary.
Charity s Address Charity's Phone # (if different rom a ve)
Has this event ever been held at another location? Yes No
If Yes, please provide the following:
Dates Location(s)
A /U A -
Has the Applicant/Organization ever had a liquor license or events permit denied, revoked or suspended? _ Yes _ No
If Yes, please explain:
Will there be an admission charge: _Yes El No
If Yes, how much?
Will there be an amplired entertainment? _E] Yes ❑ No
If Yes, what type?
Attach an additional sheet if
Will there be live entertainment? 0 Yes El No
necessary.
If Yes, complete the following:
Group Performance Location Scheduled Time Tax ID N
Lk AA l
Attach an additional sheet if Will there be any novelty items sold? ❑ Yes No
necessary. If Yes, please describe below:
Item
Vendor Selling
Price(s) Tax ID N
Attach an additional sheet if Will there be any contracted concessionaires/caterers? ? Ei Yes No
necessary. If Yes, please provide the following information: (Attach an additional sheet if necessary)
LName of Concessionaire/Caterer Address Phone Items sold Tax ID M
Town of Fountain Hills
Special Event Application
Page 2 of 10
Vy MitL
ow c ose are the nearest residences tot the event'.
Attach an additional sheet if Will there be artists. es No
necessary. If Yes, please provide the following information:
Name of Artist Address Phone Items sold Tax In k
What type of a veriism promotion
will be done prior tot the event. ❑ Yes ❑ No
Radio o Yes
F1 No
It
Yes, hst stations:
Yes
No
It
Yes, list stations:
Newspaper Ads
Yes
❑
No If Yes, list newspapers:
Press Releases
Flyers/Posters
❑ es
❑ Yes
Fi
❑
No If Yes. how many:
No If Yes, where distributed and attach any planned promotional materials.
Anticipated Daily Attendance: Anticipated PeakAttendance:
Attach an additional sheet if List and describe the number of vehicles and/ or equipment which will be involved in the event
necessary.
Will there be animals involved? If yes, please explain. ❑ Yes ❑ No
Section 3
Event Special Will the Event include any of the following: Yes ild No If Yes, be advised that event features may require an inspection
Features and/or special permit from the building, engineering, fire, and/or health departments.
(Please complete those Tents or Canopies Yes ❑ No
applicable and include a Note: lfmore than I tent or canopy is being used, a site plan must be provided. If Yes, please provide the following information:
site plan. Number of Tents/Canopies
Size(s)
Company Name
Phone Number
Open Flames or Cooking es (may o es, please provide the following information:
Event features may Company Name: y�
require inspection Address
and/or special permits
from building, Contact Phone Number
engineering, fire,
and/or health
departments
Fireworks o Yes )? No If Yes, please provide the following information:
Company Name:
Contact Phone
Temporary Fencing/Structures Yes V No I es, please provide the following information:
Company Name: j�f
Address
Contact Phone Number
Town of Fountain Hills Special Event Application
Page 3 of 10
L
The site of the event
must be adequately
served by utilities and
sanitary facilities
Provide a site plan clearly
depicting the location of all
signage, directional and/or
promotional that will be
used in conjunction with
the event.
Si na a shall not be posted
earlier than two weeks
prior to the first day of the
event and must be removed
within 48 hours following
the event conclusion.
First Aid Locations es If Yes, please provt e t o owing t ormat,on:
Company Name:
Phone
Port -a- o aste Controles X No If Yes, please provide the following information:
The site of the event must be adequately served by utilities and sanitary facilities. Company
Phone Number
Electrical Services/Generators ❑ es o If Yes, please provide the rollowing information:
Company Name
Phone
Carnival/Amusement Rides es No If Yes, please provide the rollowing information:
Company Name:
Lighting/Spotlights es X o
If Yes, contact the Community Development Department as a special permit is required.
Provide the following information:
Company Name:
Signs/Banners ❑ es 9
No
If Yes, contact the Community Development Department as a special permit is required.
Provide the following information
Company
Inflatables Yes Xf No
If Yes, contact the Community evelopment Department as a special permit is required.
Provide the following information.
Phone Number
Phone
Phone
Town of Fountain Hills
Special Event Application
Page 4 of 10
Other — Description of any other activities at the event.
Section 4
�..- Streets/Traffic
Complete those areas,
which are applicable,
and include on a site
plan showing all
requests.
14,
Parking on the property
must be adequate to
serve any existing
permanent uses as well
as the special event use.
Will the event require closure or use or any of the following (Provide a parking plan adequate to accommodate anticipated attendees):
City Streets I Yes No If Yes, provide the following
Street From/To Street
Dates Time(s):
le'/ jl/o ) -;p . str Pq
A u2 o F /-l1 t IZJJN%IgtNy IA-r SAyuanaI VrRat 121 weft AN10 4A a+aii AJA
Sidewalks es ❑ o If Yes, provide the following:
Sidewalk From/To Sidewalk
City Alleys ❑ es 0 No If Yes, provide t following:
Alley From/To Alley
Date(s) Time(sl
Date(s) Time(s)
Public Parking Lots es ❑ o It Yes, provide the following:
(If parking is to be on private property, written permission of the property owner must be included with the application.)
Parking Lot
own ng t-o -ways ci Yes ❑ o If Yes, provide the location.
b NA
Date(s) Time(s)
Section 5
Use of Town Facilities Will any Town Facilities be used? ❑ Yes R No
Complete those areas,
which are applicable, It Yes, provide the location(s).
and include on a site
plan showing all
requests.
Facility Person Contacted Phone
Will any Town Electric or Water hookups be used? ❑ Yes )y No
If Yes, provide the location �Q
If additional locations Electric Location Service Needed (in amps)
are requested, please Electric I ation Service Needed (m amps)
attach a site plan
showing additional water Location Service Needed
locations and services
needed. Water Location Service Needed
Responsible Person at the Event
Responsible erson s Home Address Home Phone
Responsible erson s Business Address Business Fhone
Pager (if applicable) Cell Phone # ( it applicable) Message # (if app ica e)
Town of Fountain Hills
Special Event Application
Page 5 of 10
Section 6
Event Security
(Must be completed)
Section 7
Will the event be using private security? Yes No
Security
If Yes, please provide the following:
Contact Person Phone (if different than
Number of personnel contracted or:
Scheduled outs personnel will at the event:
Will the event be requesting the services of the Fountain Hills Marshalspartment. es ❑ No
If Yes, please provide the following:
Gi.,a jirt �3
Town of Fountain Hills Marshals Department Contact Person $ilvI. Phone -7 . 98o6
Number of personnel contracted or:
Nbpc ` Coon I-V%CJMt[14 SIrAt,1aL
Scheduled hours personnel will at the even[:.
—3�To schedule Deputy Marshals, please l 46U-83 ice�rs O must
scheduled rmmmm of three weeks prior to the event.
*After reviewing the event application, the Town may require the use of deputies for the event. If deputies are required, permittee must provide
above information as an amendment to the application before an event permit will be issued.
Emergency Medical Will the event request Rural Metro's EMTs or paramedics? ❑ Yes )( No If Yes, please provide the following
Services
(Please complete items,
which are applicable.)
Rural Metro Contact Person Phone
Number of personnel contracted for:
To schedule EMTs or paramedics, please call 480-837-9820. EMTs or paramedics must be scheduled a minimum of three weeks prior to the
event. 'After reviewing the event application, the Town may require the use of EMTs or paramedics for the event. If emergency medical services
are required, permittee must provide above information as an amendment to the application before an event permit will be issued. Promoter may
be required to provide a tent, cots, ice and water.
Section 8
Alcohol Will there be alcohol at the event? ❑ Yes X No If Yes, please provide the following:
(Please complete items,
which are applicable.) Type(s) of alcohol:
Will e alcohol be sold? c Yes ❑ No
Will the alcohol be given away? ❑ Yes ❑ No
Will event attendees be permitted to bring their own alcohol? ❑ Yes ❑ No
s alcohol included in the a rrussion price to the event. ❑ Yes ❑ No
This applies to charitable, religious, fraternal or political groups only.
it you answered es to any of the above, a liquor license is required. Whichtype of license will used for the event.
Extension of Premse (attach copy of State of Arizona Application)
Special vent Uquor Ucense (attach copy of State of Arizona Application)
It applying for a Special Event quor Ocense. the following must be provided:
Chanty s or Organization s Name 501 (c)3 Number
r
letter from the charity or organization agreeing to participate as the agent or specia event quor license is required and must accompany
the original event application.
Name of Contact at Charity or Organization Phone
On - tie Agent Responsible for Liquor
Is the event within of a church or school property Line! ❑ Yes ❑ No
What controls will used to keep attendees under the age of 21 from obtaining alcohol at the event.
site plan showing locations of alcohol service areas, type and height of fencing, and security check areas must be provided and correspond to
the description of the controls above. Describe how attendees over the age of 21 will be identified.
Will more than ofthe gross revenues derived from the even[ be derivedfrom alcohol saes. ❑ Yes ❑ No
Section 9
Parade Information
(Please complete items,
which are applicable.) Assembly Area Time
r
Disassembly Area ime
Number of Units
Description of the units (motorized, animals, floats, and sound amplification?)
Attach a proposed route and indicate assembly and disassembly areas.
Town of Fountain Hills Special Event Application
Page 7 of 10
Section 10
Insurance
Requirements
Section 11
Fees
Note:
A certificate of insurance naming the Town of Fountain Hills as an additional insured MUST BE ON FILE
in the Town Clerk's office at least 10 days prior to the actual event. Insurance is to be in limits of not less
than $1 million combined single limit personal injury and property damage covering owned and non -
owned auto liability, premise liability and comprehensive general including product liability where
indicated. If liquor is served, an additional $2 million liquor liability policy is required naming the Town
as additional insured. A separate Certificate of Insurance for $1 million is required from all carnival and
amusement companies. Copies of all certificates of insurance required must be attached and must show
the name of the event and dates of the coverage prior to the issuance of the event permit. For more
information on insurance requirements, please contact Mr. Wally Hudson, the Risk Manager at 480-837-
2003. All companies must be licensed, or authorized to do business in Arizona.
A non-refundable application fee of five hundred dollars ($500) shall be submitted with each special event
application. Applications received without the application fee will not be accepted. A commercial event
sharing sponsorship with a charitable nonprofit organization shall not be exempt from the $500
application fee. Once a major event application is approved by the Town Council , the applicant shall
submit to the Town Clerk's office an amount of money equal to the estimate of all non -permit fees.
Special event applications submitted by a charitable nonprofit organization as described in Section 8-3-2.B
shall pay an application fee of one hundred dollar ($100).
Local charitable nonprofit organizations are exempt from non -permit fees except cleaning/damage deposits
and rental fees where applicable. The Town reserves the right to require charitable nonprofit
organizations to obtain services such as law enforcement, security, emergency medical, traffic engineering,
etc. to insure that public safety standards are met. This exemptions does not apply to commercial events
sharing sponsorship with charitable non-profit organizations.
• Application fees must be submitted with the application. Applications received without the
appropriate fees will not be accepted.
• The deposit shall be paid not more than thirty (30) days after Town Council approval of the major
events calendar. If the deposit is not received within the specified time, the event will be removed
from the major events calendar and the event will be cancelled.
• The Town of Fountain Hills may retain all or a portion of the deposit for failure to comply with the
terms and conditions of the permit or the ordinances of the Town. The event will be invoiced for all
----- -fees- fees - or -issued-a refund--afterthe Town expenditure review.
-------------------------------------------------------------------------------------------------
A cleaning/damage deposit may be required to insure that the area used by the applicant is left clean and the
landscaping is left undamaged. The field Services Superintendent or his designee will determine whether a
deposit is required and if the area has sufficiently been cleaned after the event. If the area is cleaned
satisfactorily and no damage occurs, the deposit will be returned.
Town of Fountain Hills
Special Event Application
Page 8 of 10
Special Event
Application Fee
$500
Or
Charitable/Non-
profit Application
Fee $100
FEE SUBMITTED WITH APPLICATION $
Estuna e:=oFEven A os's
For use by Staff
Make checks payable to the Town of Fountain Hills
PERMIT FEE:
LAW ENFORCEMENT FEE:
TRAFFIC ENGINEERING FEE:
FIELD SERVICE FEE:
CLEANING/DAMAGE DEPOSIT:
FIRE SERVICE FEE:
BUILDING SAFETY FEE:
ENGINEERING FEE
OTHER FEE:
DEPOSIT TOTAL
Town of Fountain Hills
Special Event Application
Page 9 of 10
A,
Section 12
Certification
(Must be completed)
Section 13
Fees Receipt
FOR USE BY
STAFF ONLY
I hereby certify that the statements made in this application are true and complete to the best of my
knowledge, and that I am authorized to execute the application. Intentional omissions or falsification of
information is sufficient grounds for denial of the application and subsequent revocation of the permit. I
understand that all transactions in the course of the event are subject to any applicable city, county, and/or
state sales tax. All event participants shall comply with sales tax regulations. I agree to indemnify the
Town of Fountain Hills and its respective officers, agents, and employees from any and all losses, claims,
liabilities, damages, costs, and expenses, including reasonable attorney's fees and court costs, resulting
from the conduct of the applicant, sponsor or promoter, their employees or agents, with regard to the event
applied fort°
itle Date
Application Fee Received
Check#
Estimate of Event Costs Collected:
Check#
Statt Signature
Date Received:
Date Received:
Lcfr,.
Section 14
Permit # Issueded
Permit Number Issued for the Date(s)
APPROVAL ❑ Approved at the , 20_ Town Council Meeting.
DENIAL ❑ Denied at the , 20_ Town Council Meeting.
(FOR USE BY STAFF
ONLY) Comments:
Staff Signature
Date
Town of Fountain Hills
Special Event Application
Page 10 of 10
Town of Fountain Hills
Special Event
Permit Application
`I...
Office of the Town Clerk, Special Event Coordinator
P.O. Box 17958, 16836 E. Palisades
Fountain Hills, AZ 85268
Phone: 480-837-2003
Fax: 480-837-3145
Date of Application: g "a �, - V 1 Permit Application #:
Please complete the following information and return to the attention of the Office of the Town Clerk — Special Event or fax
the application to 480-837-3145. The appropriate application fee must accompany the application to be processed. (For fee
schedule, please see Section 11.)
Attach an area site plan of the event showing locations of all that are applicable: stages, street closure requests, sidewalk or
right-of-way closure requests, starting or terminating points, liquor locations, security positions, port -a -johns, tents, etc.
Major Event applications must be submitted to the Town Clerk's office no later than (90) ninety days prior to the event
in order to be considered for scheduling on the special event calendar (January 1 through December 31). Applications
will not be accepted less than (90) ninety days prior to the event. Incomplete applications and applications not
accompanied with the appropriate fees, will not be processed.
Minor Event applications must be submitted to the Town Clerk's office no later than (30) thirty days prior to the event.
Applications will not be accepted less than (30) thirty days prior to the event. Incomplete applications and applications
not accompanied with the appropriate fees, will not be processed.
NOTE: Holiday Sales (related to a state or nationally recognized holiday or seasonal event) must be set up and conducted in
one location and obtain a Use Permit through the Community Development/Planning and Zoning Department. Charitable
Nonprofit Fund -Raising events are limited to four (4) events per year per organization. There must be a minimum of twenty-
five (25) days between the last day of one major event and the first day of another major event. Two or more separate events
may not occupy the same location on the same calendar day.
Section 1 -jkAUAPAg0.j
Application Name of Applicant(last, first, im e
Information 1(4 b 3 Ss 5:rmJM-LZ ANt
(Must be completed) Home st1Ce—t ACaress Home Ftione
Driver's License Number State SS# Vate of Birth
C))A-RM&J— 5om*,,1 V,kL,& MI&vaRiAL, Cnmir►.IyfrL
orporation/0 ganization Name or UBA
State of incorporation lax 113# City Sales Tax
Business Street Address Business Phone
at ng ess (if different from above) ax
On -Site Event Manager
on -Site Event angers Address Phone (work) Phone (home)
Section 2 <Utittse mi n,lt,Ai - VJenftS ate 59PT // eato•"
Application Name of Event
Information FF014' -A -a PAR I<
(Must be completed) Eocauon o vent/ treet Address
Any changes shall be If event is on private property provide: Owner's name Phone
submitted to the
Clerk's office prior to
the end of the 1st day Physical toting Pointn event
of the event.
Physical ernunanon Point of event t event is to to e p ace on rty roperq', comp ete coon b
Description of
Event
T.
A AIMVIZJA►
sffiujee PeaR U��f�n•s oP
PT
TTRmoaor
t`rAeh, OAJ
&Pi' /J ly �:i+I/. 09" NASA.
vateks) of
/
! rto atsT01 EICHL
ate an tine vent onnafor will
gin to set up for the event.
Promoter of the
event.
Promoter s Address omoter s Phone
Sponsor(s) of the Event
Sponsor's address Sponsor s Phone
if t ie event involves sponsorship or participation of a charity, provide the following:
Attach an additional sheet if Charity's Name (c)3 Num r
necessary.
Charity's Address -------Chanty's Phone # (if different from above)
Has this event ever been held at another location? El Yes No
If Yes, please provide the following:
Dates Location(s)
Has the ApplicanL/Organization ever had a liquor license or events permit denied, revoked or suspended? _ Yes _ No
If Yes, please explain:
Will there be an admission charge: _Yes No
If Yes, how much?
Will there he an amplified entertainment? _E1 Yes No
If Yes, what type?
Attach an additional sheet if
11 �
Will there be live entertainment? Yes No
necessary.
If Yes, complete the following:
Group Performance Location Scheduled Time Tax ID &
-- DNA -
Attach an additional sheet if
Will there be any novelty items sold? ❑ Yes No
necessary.
If Yes, please describe below:
Item Vendor Selling Price(s) Tax ID!
Attach an additional sheet if
Will there be any contracted concessionaires/caterers? ? ci Yes o No
necessary.
If Yes, please provide the following information: (Attach an additional sheet ijnecessary)
cr
Name or Concessionaire/Caterer Address Phone Items sold Tax ID I
-- ZNn -
Town of Fountain Hills Special Event Application
Page 2 of 10
,:z M)kE
How close are the nearest residences tot the event.
Attach an additional sheet if Will there be artists. es No
necessary. If Yes, please provide the following information:
Name of Artist Address Phone Items sold Tax ID #
hMA
NN t type o a verUsm promotion
will be done prior tot the event. p Yes ❑ No
Radio Yes
No
it
Yes, hst stauons:
TV Yes
No
it
Yes, list stations:
ewspaper s
es
o es, tst newspapers:
Itess Releases
o Yes
❑
o It Yes, how many:
Flyers/Posters
Yes
❑
No If Yes, where distributed and attach any planned promotional materials.
Anticipated y Attendance: Anticipated PeakAttendance:
Attach an additional sheet if List and describe the number of vehicles and/ or equipment which will be involved in the event
necessary.
Will there be animals involved? If yes, please explain. ❑ Yes ❑ No
Section 3
Event Special Will the Event include any of the following: Ej Yes 'R No If Yes, be advised that event features may require an inspection
Features and/or special permit from the building, engineering, fire, and/or health departments.
(Please complete those Tents or Canopies ❑ Yes No
applicable and include a Note: If more than I tent or canopy is being used, a site plan must be provided. If Yes, please provide the following information:
site plan. Number of Tents/Canopies
Event features may
require inspection
and/or special permits
from building,
engineering, fire,
and/or health
departments
Company Name
Address ^
Phone
Open Flames or Cooking ❑ es A No If Yes, please provide the following information:
Company Name: Z A
Ai
Fireworks Ej Yes No If Yes, please provide the following information:
Company Name: ]�
Address J�
Phone Number
Phone Number.
Temporary Fencing/Structures Yes No If Yes, please provide the following information:
Company Name: • ,
Address `I�A/ A
Phone
Town of Fountain Hills Special Event Application
Page 3 of 10
l
The site of the event
must be adequately
served by utilities and
sanitary facilities
Provide a site plan clearly
depicting the location of all
signage, directional and/or
promotional that will be
used in conjunction with
the event.
Sienaee shall not be posted
earlier than two weeks
prior to the first day of the
event and must be removed
within 48 hours following
the event conclusion.
First Aid Locatio"s—EJI
es N No es, please provt a the o owing t ormauon:
Company Name:
Z u --
Phone N
Port -a- o aste Controles Ne o if Yes, please provide the following information:
The site of the event must be adequately served by utilities and sanitary facilities. Cornpany
Name
AA- - 17 N --
Phone
Electrical Services/Generators o Yes �z o ir Yes, please provide the following information:
Company Name
-�: N A -
Phone
Carnival/Amusement Rides ❑ es R o If Yes, please provide the following information:
Company Name:
p N A -
--
Phone Number
Lighting/Spotlights ❑ es R No
If Yes, contact the Community Development Department as a special permit is required.
Provide the following information:
Company Name: n /�
Address
Contact Phone
wgn-sinanners El res ;i� too
If Yes, contact the Community Development Department as a special permit is required.
Provide the following information
Company Name: A 'A
Address �' O N • 1
Contact Phone Number
Inflatables o Yes rR o
If Yes, contact the Communi y( Development Department as a special permit is required.
Provide the following information.
- PtiA -
Town of Fountain Hills
Special Event Application
Page 4 of 10
Other — Description of any other activities at the event.
14
Section 4
Streets/Traffic
Complete those areas,
which are applicable,
and include on a site
plan showing all
requests.
Parking on the property
must be adequate to
serve any existing
permanent uses as well
as the special event use.
Will the event require closure or use or any of the following (Provide a parting plan adequate to accommodate anticipated attendees):
City Streets ❑ Yes 9 No If Yes, provide the following
Street From/To Street
Dates Time(s):
—,blVA
Sweivaiks o Yes 0q o If Yes, provide the following:
Sidewalk From/To Sidewalk Date(s) Time(sj
City Alleys es o If Yes, provide I& rollowing:
Alley From/To Alley Date(s) Time(s)
Public Parking Lots es R No If Yes, provide the following:
(If parking is to be on private property, written permission of the property owner must be included with the application.)
Parking Lot Date(s) Time(s)
own right-of-ways es ❑ o If Yes, provide the location.
N A —
Section 5
Use of Town Facilities Will any Town Facilities be used? V Yes � No
Complete those areas, �P
which are applicable, If Yes, provide the location(s).
and include on a site
plan showing all Q
requests. FOVNA* f ti1 PAR k .�J -JAO 90!j / )cS &3� - a c o 3
Will any Town Electric or Water hookups be used? ❑ Yes A No
If Yes, provide the location
If additional locations Electric Location Service Needed (m amps)
are requested, please
Electric I anon Service Needed (in amps)
attach a site plan --
showing additional Water Location Service Needed
locations and services
needed. Water Location Service Needed
Responsible Person at the Event
Responsible erson s Home Address Home Phone
Responsible erson s Business Address Business Phone
Pager (if applicable) Cell Phone if applicable) Message N (if applicable)
Town of Fountain Hills Special Event Application
Page 5 of 10
Section 6
Event Security
(Must be completed)
Section 7
Will the event be using private security? ❑ Yes IR No
Security Company:
Address:
Contact
Number of personnel contracted or:
Scheduled ours personnel will at the event:
6Iv A
If Yes, please provide the following:
Phone (if different than above)
Will the event be requesting the services o ountain i s ars partntent Cl Yes Yk
IN o
If Yes, please provide the following:
Town of Fountain Hills Marshals Department Contact Person Phone
Number of personnel contracted or:
Scheduled ours personnel will at the event:
o schedule Deputy Marshals, please call tiers must be `scTWFuj_ed a nummum of three weeks prior to the event.
*After reviewing the event application, the Town may require the use of deputies for the event. If deputies are required, permittee trust provide
above information as an amendment to the application before an event permit will be issued.
Emergency Medical Will the event request Rural Metro's EMTs or paramedics? Cl Yes k No If Yes, please provide the following:
Services
(Please complete items, which are applicable.) DNA
Rural Metro Contact Person FFone
Number of personnel contracted for:
To schedule EMTs or paramedics, please call 480-837-9820. EMTs or paramedics must be scheduled a minimum of three weeks prior to the
event. "After reviewing the event application, the Town may require the use of EMTs or paramedics for the event. If emergency medical services
are required permittee must provide above information as an amendment to the application before an event permit will be issued. Promoter may
be required to provide a tent, cots, ice and water.
Section 8
Alcohol will there be alcohol at the event? ❑ Yes X No If Yes, please provide the following:
(Please complete items,
which are applicable.) Type(s) of alcohol:
Will the alcohol be sold? Ci Yei Cl No
Will the alcohol be given away? Cl Yes Cl No
Will event attendees be permitted to bring their own alcohol? ❑ Yes Cl No
s alcohol included in the a ❑ ission price to the event. Cl Yes ❑ No
This applies to charitable, religious, fraternal or political groups only.
If you answered es to any of the a ove, a liquor license is required. Whichtype of license will used for the event.
Extension of Prerruse (attac copy of SEte of Arizona App [cation)
Special vent Liquor License (attach copy of SEt—e o zona Application)
It applying or a Special Event Uquor License. the following must be provided:
Charity s or gani ation s Name 501(c)3 Number
r
letter from the chanty or organization agreeing to participate as the agent for the special event liquor license is required and must accompany
the original event application.
Name of Contact at Chwity or Organization Phone
On -Site Agent Responsible for Uquor
s the event within of a church or school property hne? ❑ Yes ❑ No
What controls will used to keep attendees under the age of 21 from o taimng alcohol at the event.
site plan showing locations of alcohol service areas, type and height of fencing, and security check areas must be provided and correspond to
the description of the controls above. Describe how attendees over the age of 21 will be identified.
Will more than of the gross revenues denved from the event be derivedfrom alcohol saes. ❑ Yes ❑ No
Section 9
Parade Information
(Please complete items,
Assembly Area Time
which are applicable.)
Disassembly Area ime
Number of Units
Description of the units (motorized, animals, floats, and sound amplification?)
Attach a proposed route and indicate assembly and disassembly areas.
Town of Fountain Hills Special Event Application
Page 7 of 10
Section 10
Insurance
Requirements
Section 11
Fees
Note:
A certificate of insurance naming the Town of Fountain Hills as an additional insured MUST BE ON FILE
in the Town Clerk's office at least 10 days prior to the actual event. Insurance is to be in limits of not less
than $1 million combined single limit personal injury and property damage covering owned and non -
owned auto liability, premise liability and comprehensive general including product liability where
indicated. If liquor is served, an additional $2 million liquor liability policy is required naming the Town
as additional insured. A separate Certificate of Insurance for $1 million is required from all carnival and
amusement companies. Copies of all certificates of insurance required must be attached and must show
the name of the event and dates of the coverage prior to the issuance of the event permit. For more
information on insurance requirements, please contact Mr. Wally Hudson, the Risk Manager at 480-837-
2003. All companies must be licensed, or authorized to do business in Arizona.
A non-refundable application fee of five hundred dollars ($500) shall be submitted with each special event
application. Applications received without the application fee will not be accepted. A commercial event
sharing sponsorship with a charitable nonprofit organization shall not be exempt from the $500
application fee. Once a major event application is approved by the Town Council , the applicant shall
submit to the Town Clerk's office an amount of money equal to the estimate of all non -permit fees.
Special event applications submitted by a charitable nonprofit organization as described in Section 8-3-2.B
shall pay an application fee of one hundred dollar ($100).
Local charitable nonprofit organizations are exempt from non -permit fees except cleaning/damage deposits
and rental fees where applicable. The Town reserves the right to require charitable nonprofit
organizations to obtain services such as law enforcement, security, emergency medical, traffic engineering,
etc. to insure that public safety standards are met. This exemptions does not apply to commercial events
sharing sponsorship with charitable non-profit organizations.
• Application fees must be submitted with the application. Applications received without the
appropriate fees will not be accepted.
• The deposit shall be paid not more than thirty (30) days after Town Council approval of the major
events calendar. If the deposit is not received within the specified time, the event will be removed
from the major events calendar and the event will be cancelled.
• The Town of Fountain Hills may retain all or a portion of the deposit for failure to comply with the
terms and conditions of the permit or the ordinances of the Town. The event will be invoiced for all
----- -fees- fees - or -issued--after- a refund the -Town expenditure review----------------------------------
--------
A cleaning/damage deposit may be required to insure that the area used by the applicant is left clean and the
landscaping is left undamaged. The field Services Superintendent or his designee will determine whether a
deposit is required and if the area has sufficiently been cleaned after the event. If the area is cleaned
satisfactorily and no damage occurs, the deposit will be returned.
Town of Fountain Hills
Special Event Application
Page 8 of 10
Special Event
Application Fee
$500
Or
Charitable/Non-
profit Application
Fee $100
FEE SUBMITTED WITH APPLICATION
st><ma a of�Even � �� os
For use by Staff
Make checks payable to the Town of Fountain Hills
PERMIT FEE:
$
LAW ENFORCEMENT FEE:
$
TRAFFIC ENGINEERING FEE:
$
FIELD SERVICE FEE:
$
toCLEANING/DAMAGE DEPOSIT:
$
FIRE SERVICE FEE:
$
BUILDING SAFETY FEE:
$
ENGINEERING FEE
$
OTHER FEE:
$
DEPOSIT TOTAL $
Town of Fountain Hills Special Event Application
Page 9 of 10
Section 12
Certification
(Must be completed)
Section 13
Fees Receipt
FOR USE BY
STAFF ONLY
I hereby certify that the statements made in this application are true and complete to the best of my
knowledge, and that I am authorized to execute the application. Intentional omissions or falsification of
information is sufficient grounds for denial of the application and subsequent revocation of the permit. I
understand that all transactions in the course of the event are subject to any applicable city, county, and/or
state sales tax. All event participants shall comply with sales tax regulations. I agree to indemnify the
Town of Fountain Hills and its respective officers, agents, and employees from any and all losses, claims,
liabilities, damages, costs, and expenses, including reasonable attorney's fees and court costs, resulting
from the conduct of the applicant, sponsor or promoter, their employees or agents, with regard to the event
applied for.
Application Fee Received
Check#
Estimate of Event Costs Collected:
Check#
Statt Signature
Date Received:
Date Received:
�i r,>z C<<UDfr
Section 14
Permit # Issueded
Permit Number Issued for the Date(s)
APPROVAL ❑ Approved at the , 20_ Town Council Meeting.
DENIAL ❑ Denied at the , 20_ Town Council Meeting.
(FOR USE BY STAFF
ONLY) Comments:
Staff Signature
Date
Town of Fountain Hills
Special Event Application
Page 10 of 10