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2002.0620.TCREM.Packet
w �in o � 3 40 �• arc ism 'What is p4 NOTICE OF REGULAR AND EXECUTIVE SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL Mayor Jon Beydler Councilman Rick Melendez Councilman Mike Archambault Vice Mayor Leesa Fraverd Councilman John Kavanagh Councilwoman Kathy Nicola Councilwoman Susan Ralphe WHEN: THURSDAY, JUNE 203 2002 TIME: 5:00 P.M. (the Council will meet in executive session from 5:00 to 6:30 p.m. at which time the regular session will begin) WHERE: TOWN HALL COUNCIL CHAMBERS 16836 EAST PALISADES BOULEVARD, BUILDING B RULES FOR ADDRESSING THE COUNCIL — ADOPTED 1118190 It is the Council's desire to hear public comment on agenda items. As it is important to maintain order during the meeting, please adhere to the following rules of order if you wish to speak: 1.) All citizens wishing to speak must first be recognized by the Mayor. 2.) The Mayor will not call for public comment on an item until after a motion has been made and seconded and the Council has had adequate opportunity to discuss the item. 3.) Please stand, approach the microphone and state your name and address after being called on to speak. 4.) All comments must be directed to the Mayor. 5.) TIME LIMIT — THREE (3) MINUTES PER PERSON PER ITEM. 6.) Statements should not be repetitive. 7.) Persons or groups wishing to make longer presentations should see the Town Clerk prior to the meeting. CALL TO ORDER AND ROLL CALL — Mayor Beydler 1.) Pursuant to A.R.S. §38-431.03.A.1. AND A.R.S. §38-431.03.A.4, VOTE TO GO INTO EXECUTIVE SESSION FOR: discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except that with the exception of salary discussions, an officer, appointee or employee may demand that such discussion or consideration occur at a public meeting. The public body must provide the officer, appointee or employee with such personal notice of the executive session as is appropriate but not less than 24 hours for the officer, appointee or employee to determine whether such discussion or consideration should occur at a public meeting. (The Council will discuss the appointment of a municipal judge and resumes of possible interim town managers.); AND to obtain legal advice from the Town Attorney regarding pending or contemplated litigation specifically: claims for legal work done for the Fountain Hills Voluntary Fire District by the firms of Martinez and Curtis and Brown and Bain. 2.) RETURN TO REGULAR SESSION Town of Fountain Hills Page 1 of 3 Last printed 06/19/02 2:00 PM • CALL TO ORDER AND PLEDGE TO THE FLAG — Mayor Beydler • INVOCATION — Father Tot O'Dey, Church of the Ascension �,,,,,, • ROLL CALL Consent Agenda: All items listed with an asterisk (") are considered to be routine, non -controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, they may request so prior to the motion to accept the consent agenda. The item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. *1.) Consideration of APPROVING THE MEETING MINUTES of June 6, 7, 11 and 17, 2002. *2.) Consideration of the EXTENSION OF PATIO/PERMIT request submitted by Shawna Worden for the Alamo Saloon located at 11807 N. Saguaro Blvd. The request is for a temporary extension of the Alamo's liquor license on June 22, 2002. *3.) Consideration of a REPLAT of Lots 11 and 12, Sunridge Canyon, Shadow Canyon, Fountain Hills, Arizona, a lot join project. Case number 2002-21. *4.) Consideration of the ABANDONMENT OF PLAT for "Kingsdale Condominiums Unit R", a four -unit condominium project. Case number 2002-22. 5.) Consideration of APPOINTING A NEW MUNICIPAL JUDGE for the Town of Fountain Hills for a two-year term commencing July 1, 2002. 6.) UPDATE BY PARKS AND RECREATION on the budget and schedule of activities for the July 4th Celebration with possible direction to staff regarding any possible modifications or changes. 7.) Consideration of a REQUEST TO APPOINT a Fountain Hills representative to the Scottsdale Fire Advisory Board. 8.) Consideration of RESOLUTION 2002-25 pertaining to the submission of projects for consideration in Arizona's 2002 Highway Safety Plan. 9.) Consideration of APPROVING A SETTLEMENT OFFER in the Town of Fountain Hills, et al. v. BNY Western Trust Company, et al. 10.) Consideration of RESOLUTION 2002-23 authorizing the Town, pursuant to A.R.S. §28-8104, to use up to ten percent of Local Transportation Assistance Fund monies for all uses as allowed by law. 11.) Consideration of ACCEPTING THE RECOMMENDATION OF THE CITIZEN COMMITTEE for the 2001/2002 distribution of Local Transportation Authority Fund monies. 12.) Consideration of the RENEWAL OF THE BID for the COMPASS and JUST 4 TEENS Publications - Bid #PR99-021. 13.) Consideration of RESOLUTION 2002-24 amending the Town of Fountain Hills General Plan to revise, add to, and update existing General Plan elements, and to add new elements as required by the 1988 Growing Smarter, and 2000 Growing Smarter Plus acts. 14.) PUBLIC HEARING on ORDINANCE 02-09 amending Chapter 11, Section 11.10 of The Zoning Ordinance for the Town of Fountain Hills to modify the requirements for multi -family zoning districts to require that the length of any building be limited to a maximum of two hundred (200) feet, and clarify the distance requirement between buildings Case Number Z2002-06. Town of Fountain Hills Page 2 of 3 Last printed 06/19/02 2:00 PM 15.) Consideration of ORDINANCE 02-09 amending Chapter 11, Section 11.10 of The Zoning Ordinance for the Town of Fountain Hills to modify the requirements for multi -family zoning districts to require that the length of any building be limited to a maximum of two hundred (200) feet, and clarify the distance requirement between buildings Case Number Z2002-06. 16.) PUBLIC HEARING on ORDINANCE 02-10 amending Chapter 13, Section 13.05.A.3 and 13.05.B of The Zoning Ordinance for the Town of Fountain Hills to require that the development and use in IND-1 and IND-2 zoning districts conform with the regulations for the Zoning District, and with the approved Plan of Development, Case Number Z2002-07. 17.) Consideration of ORDINANCE 02-10 amending Chapter 13, Section 13.05.A.3 and 13.05.B of The Zoning Ordinance for the Town of Fountain Hills to require that the development and use in IND-1 and IND-2 zoning districts conform with the regulations for the Zoning District, and with the approved Plan of Development, Case Number Z2002-07. 18.) Consideration of ACCEPTANCE OR REJECTION OF CLAIMS filed with the Town of Fountain Hills by Martinez and Curtis and Brown and Bain for legal work done for the Fountain Hills Voluntary Fire District. 19.) CALL TO THE PUBLIC AND ADJOURNMENT. Pursuant to A.R.S. §38-431 -01 (G), public comment is permitted (not required) on matters not listed on the agenda but must be within the jurisdiction of the Council. All comment is "subject to reasonable time, space and manner restrictions" and the Council will not discuss or take legal action on matters raised during call to the public unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Council members may respond to criticism, ask staff to review a matter or a§k that a matter be put onea f ture agenda. V11 $ DATED this 19'h day of June, 2002 (All-iA -/ Cassie B. Hansen, Director of Administration/Town Clerk 1 he Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk's office. [A Town of Fountain Hills Page 3 of 3 Last printed 06/19/02 2:03 PM Interoffice Memo To: HONORABLE MAYOR AND TOWN COUNCIL From: CASSIE HANSEN, DIRECTOR OF ADMINISTRATION Date: 6/ 14/2002 ' Re: AGENDA ITEM #2 — ALAMO EXTENSION OF PREMISE PERMIT REPEAT AGENDA ITEMS AGENDA ITEM #2 — ALAMO EXTENSION OF PREMISE/PATIO APPLICATION Shawna Worden has submitted an extension of premise/patio permit application for the Alamo Saloon located at 11807 North Saguaro Boulevard. The request is to temporarily extend the Alamo's Class 6 liquor license to a fenced area adjacent to the east side of the building on Saturday, June 22, 2002. Additional staff will insure that no alcohol leaves the fenced area. Since additional parking spaces will be needed to accommodate the extended area, Community Development reviewed the application with special regard to parking issues. They determined that no undo hardship would be caused the surrounding patrons and based on their findings, forwarded a favorable recommendation. (Please see attached memo from Denise.) Marshal Tate has conducted his background investigation and based on statutory compliance, forwarded a conditional endorsement. His memo states that the Community Development Director said that a temporary use permit would be required to achieve zoning compliance. (Please see attached memo from Todd.) It appears that subsequent investigation by the Community Development staff determined that this would not be the case, relieving the applicant of the temporary use requirement stated in the Marshal's memo. Based on the endorsement by the Community Development staff and statutory compliance, staff recommends approval. AGENDA ITEM #5 - RESOLUTION 2002-25 APPROVING A GRANT APPLICATION FOR A POLICE CAR This item appears on the consent agenda. Supporting documentation and Todd's staff report will be available next week. There are a number of items on your agenda that have been continued from the June 6 and 11 meetings. These include: Page 1 of 2 June 20, 2002 Agenda Items Last printed 6/14/2002 3:23 PM June 14, 2002 6 - Discussion of RESOLUTION 1990-04 that provides for petitions, communications and comments or suggestions from citizens present at council meetings with POSSIBLE DIRECTION TO STAFF to "` draft an ordinance amending the rules for addressing the council. 10 - Consideration of a REQUEST TO APPOINT a Fountain Hills representative to the Scottsdale Fire Advisory Board. 12 - Consideration of RESOLUTION 2002-23 authorizing the Town, pursuant to A.R.S. §28-8104, to use up to ten percent of Local Transportation Assistance Fund monies for all uses as allowed by law. 13 - Consideration of ACCEPTING THE RECOMMENDATION OF THE CITIZEN COMMITTEE for the 2001/2002 distribution of Local Transportation Authority Fund monies. 14 - Consideration of the RENEWAL OF THE BID for the COMPASS and JUST 4 TEENS Publications - Bid #PR99-021. 20 - Consideration of ACCEPTANCE OR REJECTION OF CLAIMS filed with the Town of Fountain Hills by Martinez and Curtis and Brown and Bain for legal work done for the Fountain Hills Voluntary Fire District. The materials for these repeat items have not been reproduced for this packet. If you need the staff reports for any of these items, please contact me at your earliest convenience and we will be happy to provide you with copies. If you have any questions, please do not hesitate to call. 2 Fountain Hills Memorandum To: Bev Bender From: Todd Tate Date: 6/11 /2002 Re: Liquor License — Extension of Premises — Alamo The purpose of this memorandum is to conditionally endorse the attached request for an extension of premises permit submitted Shawna Worden on behalf of the Alamo Saloon. It would be valid for one day, Saturday, June 22 and is scheduled for Council review at the June 201" meeting. Investigative Facts: The Alamo Saloon, located at 11807 Saguaro Boulevard, is owned by J & S Concepts LLC. The applicant, Shawna Worden, is the sole owner. The Alamo Saloon has a valid class 6 liquor license, #06070452, in place at the facility. A review of Marshals Department records shows two previous extension of premises events on October 9, 1999 and September 9, 2001. They used the same configuration as proposed in this application with no complaints, violations, or incidents reported. A Class 6 license allows on premise sale of alcoholic beverages. Under the provisions of ARS 4-207.01 as well as liquor regulation R19-1-233, an extension of premises may be allowed if three conditions are met: 1. There is a valid license at the location and the request meets the provisions of that license; 2. There is a plan to control access; and, 3. There is a written application that includes a diagram. A review of the Alamo Saloon application indicates that all of these conditions are being met. In addition, an interview with the applicant indicated that the actual event is planned from approximately 1 to 4 PM for the purpose of benefiting the Fountain Hills Pop Warner. Findings- In February of this year, the state liquor investigator for Fountain Hills conducted an inspection to ensure that the establishment remains in compliance with license provisions. There have also been covert inspections done at the premises. Based on his report to date, there are no violations that would preclude granting of the permit extension. In addition, the establishment has a current Fountain Hills business license, #4163, valid through November of 2002. A review of this license file shows no complaints or violations. However, according to Jesse Drake, Interim Community Development Director, an extension of premises, such as proposed in this application, would require a temporary use permit to be in compliance with town zoning codes. She reported that the temporary use permit is not a problem and that they are already working on it. Recommendation: Based on compliance with the liquor license requirements, as well as the provisions of ARS 4-207.01, 1 recommend approval of the Alamo Saloon extension of premises request provided they secure a temporary use permit as required by the town zoning code. Town of Fountain Hills Memorandum DATE: June 20, 2002 TO: The Mayor and Town Council FROM: Denise Ruhling, Planner SUBJECT: Consideration of an Application for Temporary Extension of Premises/Patio Permit for Alamo Saloon located at 11804 North Saguaro Boulevard. SUMMARY: The applicant, Shawna Worden, has requested an extension of Premises to accommodate a proposed annual fundraising event for Pop Warner Football. The Alamo Saloon parking lot contains eleven permanent parking spaces, which are shared with a shutter business located in the same building. The rear lot is not paved and is enclosed by a six-foot cinder block wall with access by an approximately eight -foot wide gate. 1%W EVALUATION: The Community Development Department has reviewed the application with special regard for the temporary additional parking that will be required if this application is approved. This event is scheduled for Saturday June 22°d between the hours of 12:00 noon and 5:00 p.m. (approximately). According to the property manager parking for the event last year posed no problems with overflow parking. accommodated on adjacent properties of businesses (i.e. shopping center which includes a vacant office building/Mels Vacuum/Jacks Self Indulgence/Norco and CSI Printing) providing an additional 23 parking spots. These businesses are typically not open during the hours of the event. No outdoor cooking will be done. This event is used to raise funds for the local Pop Warner football league and is a once annually event. RECOMMENDATION: Staff recommends approval of the Application for Extension of Premises/Patio Permit for Alamo Saloon. ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL 800 W Washington 5th Floor 400 W Congress #150 Phoerll-x AZ 85007-2934 /!J Tucson AZ 85701-1352 (602) 542-5141 J (520) 628-6595 APPLICATION FOR EXTENSION OF PRENUSES/PATIO PERMIT ❑ permanent change of area of service �51 Temporary change for date(s) of: � D %� 1_ Owner or Agent's Name:_ LA-) (-, 1 Last First Middle 2_ Mailing Address: �Q1Y I.X , )� �i (� 1� I I 0 �1 � R)b_-) CPO City state zip 3. Business Name: Cn -4 no LICENSE #: 4. Business Address: IgG J% SC��+�0� 0 � 00) 1 dl Tel I� I�Giy )Q }}Z a W g Ciry COUNTY 5rate Zip 5. business Phone: () �� �3 i () _ Residence Phone: ( ) (; � fL_2 6_ Are you familiar with Azizona Liquor,Laws acid Regulationsl---Ul 'YES ❑ NO 7. What security pzecautions will be taken to prevent liquor violation in the extended area? WO () E1 C� t G�o Se d L ck,( 8. Does this extension bring your premises within 300 feet of a chuzch or school? C] XFS NO 9; IMPORTANf.: ATTACH THE REVISED I'1OOR PI AN C) EA1Lt.X A)rPIC'fING XOUIt LICENSED PREMISES AND WHAT YOU PROPOSE TO ADD. After completinsections 1-9, take this application to your local Board of Supervisors, City Council or Designate for their recommeriLtion. change in p e is COMMENDED by the local Board of Supervisors, City Council or Designate: (Authorized Signahtre)(Title) (Agency) I, t���� �„ �'i►^l� hereby declare that 1 am the APPLICANT filing this application. I have read the (Print Cull name) application and the contents and all statements are true,correct and complete. Q��� (signature �ofwner or Agent) My commission expires on: investigation Rccommendation : State of _ County of The foregoing instrument was acknowledged before me this day of Day of mouth m9ath (Signature of NOTARY PUBLIC) Date: xaar Licensing Approval: Date: Disabled :individuals requiring special accommodation, please (602) 542-9027. LIC0105 11/2000 0 c � c (;� I -,,) vj ri 2 "`' Annual � Alamo Open Beiiefting F.H. Pop Warner At Desert Canyon Golf Club Saturday June 22, 2002 7:30 Shotgun Start Golf*Food*Prizes 4 Person Scramble Closest to the Pin ® Master Blaster Longest Drive Entry fee is only $55.00 per player For info call Tracy @ 480-695-3891 ox• The Alamo (4? 480-837-3360 Men's Couples, Your teann: (print clearly please) I.. Ladies Phone: I) 2). 3) 4)_ Early registration is recommoided May 31, 2002 Interoffi ce Memo To: HONORABLE MAYOR AND TOWN COUNCIL From: CASSIE HANSEN, DIRECTOR OF ADMINIST ON Date: 5/31/2002 Re: AGENDA ITEM #2 — VILLAGE PUB LIQUOR LICENSE AGENDA ITEM #3 — RESOLUTION 2002-23 AUTHORIZING THE USE OF LOTTERY FUNDS AGENDA ITEM #2 — VILLAGE PUB LIQUOR LICENSE Jennifer Gibson has submitted an application for a new Class 12 Restaurant license for the Village Pub located at 16740 E. Palisades, Boulevard. Ms. Gibson is the manager of the Village Pub and applicant for the new license 7t°Althbb' fl ° tthe'xestaBllshment previously had a Class 12 liquor license, Ms. Gibson must apply for a new license oft behalf othe:new owner, Donna Schuster. Marshal Gendler has performed his inspection4and.confirms.�tfi Ube premise satisfies the statutory requirements of a Class 12 license (please ..a-. w - see attached memo., rom Stevff,- ,Then- remise has been posted for the 20-day statutory period and no wnttenwarguments,have bee 'receNed a �TowntHall. Ms. Schuster has applied for a Fountain Hills business license to'eeffect tl�e new nership. Based''on statutory compliance, staff recommends approvah AGENDA ITEM #3`— RESOL_U_TION=20OZ-23 AUTHORIZING THE USE OF LOTTERY FUNDS yy Resolution 2092 23-is a routine legislative actibn authorizing the use of Local Transportation Assistance Funds (LTA_) for --purposes other t>f an7transportation. Since 1990, the Town Council has authorized ten percent' of'the LTAF ,or lottery money; received by the Town to be used for cultural, educational, historical,'!`recreational-_or scientific ,programs: Approval of this resolution provides the authority the Council will use In ,agenda item'#21-wheh`action is taken on the citizen committee's recommendation for distribution.of these funds -This -funding mechanism has provided financial assistance for many groups and programsain'•Fountain— Hills, benefiting the entire community. Staff recommends approval of Resolution 2002-23. Agenda Items 6/6/02 Page 1 of 1 Last printed 5/31/2002 4:09 PM 5/31/2002 RESOLUTION NO.2002-23 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF FOUNTAIN HILLS, AUTHORIZING THE TOWN, PURSUANT TO A.R.S. 28-8104, TO USE UP TO TEN PERCENT OF LOCAL TRANSPORTATION ASSISTANCE FUND MONIES FOR ALL USES AS ALLOWED BY LAW. WHEREAS, the Thirty -Fifth Legislature, second special session of 1981, established a Local Transportation Assistance Fund from the proceeds of the Arizona State Lottery; and WHEREAS, the Forty -Second Legislature, second regular session of 1996, amended Title 28, Transportation, removing the requirement that cities and towns apply to the department of transportation for local transportation assistance fund (LTAF) monies each year; and WHEREAS, A.R.S. 28-8104, still in full force and effect, states that a city or town may authorize by resolution the use of up to ten percent of local transportation assistance fund monies received in any one fiscal year for cultural, educational, historical, recreational or scientific facilities or programs or for nonresidential outpatient programs or services for developmentally disabled persons as defined by A.R.S. 36-551 who have never resided within a facility identified in or established pursuant to A.R.S. 36-558 if the monies are matched equally by nonpublic monies received by the city or town and expended for the same purposes, except in a fiscal year when the total distributed from the local transportation assistance fund is less than twenty-three million dollars; and WHEREAS, funds received by the Town of Fountain Hills are to be used for the following purposes: ALL USES AS ALLOWED BY LAW. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, THAT the Town of Fountain Hills has declared intent, as authorized by A.R.S. 28-8104, to use ten percent of local transportation assistance fund monies in any one year for purposes other than transportation. PASSED this;Xh day of June 2002 by the Mayor and Council of the Town of Fountain Hills, Arizona. Roy Pederson, Interim Town Manager ATTEST: Cassie Hansen, Director of Administration/Town Clerk William E. Farrell, Town Attorney TOWN OF FOUNTAIN HILLS MEMORANDUM TO: The Town of Fountain Hills Town Council FROM: Denise Ruhling, Planner DATE: June 20, 2002 SUBJECT: Public Hearing to consider the replat of Lots 11 & 12, Sunridge Canyon, Shadow Canyon, Fountain Hills, Arizona a lot join project. This request by James and Lorrie Scheller is for Final Plat approval of a Replat for Lots 11 & 12 Shadow Canyon Final Plat "Sunridge Canyon", Fountain Hills, Arizona which is a lot join project. Please refer to the attached Staff report for additional details regarding this request. TOWN OF FOUNTAIN HILLS STAFF REPORT June 20, 2002 CASE NO: S2000-21 LOCATION: Shadow Canyon Final Plat "Sundridge Canyon" Lots 11 &12, recorded in Maricopa County, Book 491, Page 28 REQUEST: Consider approval of a Final plat for "Replat of Lots 11 & 12, Shadow Canyon, Book 491, Page 28 Fountain Hills, Arizona", a lot join project. CASE MANAGER: Denise Ruhling, Planner DESCRIPTION: OWNER: APPLICANT: EXISTING ZONING: EXISTING CONDITION: LOT SIZE (existing): LOT SIZE (proposed): James and Lorne Scheller James and Lorrie Scheller "R1-3511" PUD Vacant land 1.41 acres and 1.74 acres 137,300 sf or 3.15 acres SURROUNDING LAND USES AND ZONING: NORTH: Developed and vacant land; zoned R1-35H SOUTH: Vacant land; zoned R1=35H and OSR EAST: Vacant land; zoned Rl-35H WEST: Developed and vacant land; zone RI-35H SUMMARY: This request by James and Lome Scheller is for Final Plat approval of a Replat for Lots 11 & 12 Shadow Canyon Final Plat "Sunridge Canyon, Fountain Hills, Arizona which is a lot join project. The owners have chosen to reconfigure these lots by combining the two lots into one lot. The reconfiguration of these lots will allow for greater flexibility in the construction and orientation of the proposed new home. The new lot will meet all the requirements of the "R1-351T" Zoning District for size and dimensions. The applicant proposes to combine the current hillside disturbance allowance of 9,000 for lot 11 and 15,000 for lot 12 to a total of 24,000 for the joined lots. Engineering has reviewed and approved without stipulations. RECOMMENDATION: The proposed lot is in compliance with the regulations of The Town of Fountain Hills Zoning Ordinance. Staff recommends approval of the Final Replat S2000-21 "Replat of Lots 11 & 12, Shadow Canyon, Book 491, Page 28 " a lot join, with the following stipulation: 1) All conditions of the existing PUD for Shadow Canyon remain in force and effect with the replat. rIL �.. z/ N J531'S9" _ h.BO• () R m I i s <a >> O A P. C J t-I r z ^ f{j(l \ oo m I> FriLo � \ R• 2 p Tn %/\ I D.E. I�I�� f�l / 1 � m F \ o O P--4 b\ \ rat 9EgX._3 �SgNG�fAAmpN \ Z O Sf�iOm� S2mN�m�K r= rr— \ rn W � \ I zooms A �' D i n \Z \ \ J ■ n \ ■ z \ \� \\ ao � �, �'1✓ ` o � R ao ;Z- 76•rR I�8� �� HUM i F CQ Q �m���7R �6�p O• v 9 �. 54 g g F i A 9. 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SUITE 204 FOUNTAIN HILLS, ARIZONA 85268 (480) 837-1845 fax (480) 837-8668 a-maf: dmontgomeryl Ggwest.net SCHELLER RESIDENCE • „• KSM/TJ a-25-2002 SHADOW CANYON ©SUNRIDGE CANYON LOTS 11 & 12 -DRIV „� 7 ..arc.gS NOTED QUARTZ COURT REPLAT JOINING LOTS 11&12 ro n,n o[SCrtNnax TAIN w � o y M 3 0. that is is Ate/ The Town of Fountain Hills For Official Use Only COMMUNITY DEVELOPMENT DEPARTMENT Case Manager: Fountain Hills, Arizona APPLICATION Area Specific Plan or Change Preliminary Plat General Plan Amendment Cut/Fill Waiver Plan of Development Special Use Permit Zoning Change SU Comprehensive Sign Plan Variance HPE Change or Abandonment NATURE OF THE REQUEST: -E- PROJECT NAME Mrs. Applicant: �c. w►�S .�c��e.✓ Day Phone _ Mr. Ms. Address: 3 ���+� �r' City:�'� '� State: A Z Zip: 5Z Z Mrs. Owner: Mr. Ms. Address: 41kg ' e- Day Phone City: State: Zip: If application is being submitted by someone other than the owner of the property under consideration, the section be/ow Hurst be completed. SIGNATURE OF OWNER I HEREBY AUTHORIZE Please Print Subscribed and sworn before me this day of DATE My Commission Expires Notary Public I FILING DATE: L FEE PAID: (See Fee Schedule) TOWN GF FOUNTAIN till_ TO FILE THIS APPLICATION. ACCEPTED BY: all Application ,. Page 2 of 7 MAY 9 72002 Case Number COWAUN17V PBA 1 02 The Town of Fountain Hills z C�-t � i( LEGAL DESCRIPTION `S' ' (� �,-, rt Plat Name Block PROPERTY ADDRESS 0, J5 ., Z- C-t Lot PARCEL SIZE (Acres) ' �" ASSESSOR PARCEL NUMBER n o4 a i5.4 &_2 NUMBER OF UNITS PROPOSED TRACTS EXISTING ZONING: LAI PROPOSED ZONING Application Page 3 of 7 Case Number TOWN OF FOUNTAIN HILLS MEMORANDUM TO: The Town of Fountain Hills Town Council FROM: Denise Ruhling, Planner DATE: June 20, 2002 SUBJECT: Consideration of the abandonment of Plat for "Kingsdale Condominiums Unit 11", a four -unit condominium project. This request is for consideration of the abandonment of Plat for "Kingsdale Condominiums Unit 11". The abandonment of plat is a request by R. Thomas Pritchard, which would uncondominimumize four units located at 13643 Hamilton Drive, aka units 101,102, 103, and 104, Final Plat "Kingsdale Condominiums Unit IT'. Please refer to the attached Staff report for additional details regarding this request. R TOWN OF FOUNTAIN HILLS STAFF REPORT June 20, 2002 CASE NO: S2002-22 LOCATION: 13643 Hamilton Drive, Plat "Kingsdale Condominiums Unit I1" units 101, 102, 103, and 104. REQUEST: Consider the abandonment of Plat for "Kingsdale Condominiums", a four -unit condominium project. PROJECT MANAGER: Denise Ruhling, Planner DESCRIPTION: APPLICANT: R. Thomas Pritchard OWNER: R. Thomas Pritchard and Carol Paul Pritchard as trustees under the declaration of trust dated May 31, 1995 EXISTING ZONING: R-3 EXISTING CONDITION: Existing four -unit complex LOT SIZE: 14,000 sf or .32 acres SURROUNDING LAND USES AND ZONING: NORTH: Existing multi -family, zoned "R-3" SOUTH: Existing multi -family, zoned "R-3" EAST: Existing multi -family, zoned "R-3" WEST: Existing multi -family, zoned "R-3" SUMMARY: This request is for approval of abandonment of plat for."Kingsdale Condominiums" The owners wish to abandon the existing four -unit condominium ownership and restore the single parcel ownership of the four -unit complex. The four -unit complex is currently under the sole ownership of R. Thomas Pritchard and Carol Paul Pritchard trustees. The units will continue the use as a multi -family apartment complex with an approximate living area of 1,350 sf for each unit. Each unit has a balcony, patio and storage. The complex has a restricted common area, four individual trash receptacles and one covered and one open parking space per unit. A ten -foot Public Utility & Drainage Easement exists on the east of the property running from north property line to south property line. Engineering has reviewed and found that a transformer has been located on the southwest corner of the lot and a ten by ten Public Utility Easement must be provided for said transformer. The Engineering department submitted no other issues. Kingsdale Condominiums S2002-22 A RECOMMENDATION: Staff recommends approval of S2002-22; Plat abandonment "Kingsdale Condominiums" reverting back to the original plat 102, Block 5, Lot 6 as recorded in Book 176, Map 06, parcel 023 with the following stipulation: 1. A ten -foot by ten -foot Public Utility Easement for the existing transformer on the southwest corner of the lot must be recorded. Page 2 of 2 PBA 1102 The Town of Fountain Hills For Official Use COMMUNITY DEVELOPMENT DEPARTMENT case Manage: Only ao 4o Fountain Hills, Arizona Ast is" `... that is Aiwa APPLICATION"' Area Specific Plan or Change Preliminary Plat General Plan Amendment Cut/Fill Waiver Plan of Development Special Use Permit Zoning Change SU Comprehensive Sign Plan Variance HPE Change or Abandonment NATURE OF THE REQUEST: PROJECT NAME Mrs. Applicant: TNOM q �� < TCN�'R Day Phone �z 3 - S' 6 -'^' 13 < Mr. Ms. Address: /,2 13 SHX,)(p6l Hii-LS 000Ci S017(r' ar3T �Q tY�dti State: Zip: . T�pMvs ,PR(TC'MAkD PAaa _ PRiTrnw,'P_� /95 TRUSTIES 1, L'k -rr i�EcL ��A:icil/ DC T2vST Mrs. Owner: �"'T�� �'0 0 y 3�, 9 s— Day Phone ��3 5�6 5-3/ 3 Mr. �rNg�l/�Ms. Address: � Pids��sr zCity: State: Zip: If application is being submitted h� so , eeone other than #i owner7offie property under consideration, the section be/ow Hurst be completed.j SIGNATURE OF OWNER :�'�' ''�,r"y=''-tomys�<` L. DATE /IUINIISA GIAMBRUNO NOTARY PUBLIC -ARIZONA MARICOPA COUNTP L NotaOi Public FILING DATE: TO FILE THIS APPLICATION. Please Print this % day of 20 ""011 My Commission Expires FEE PAID: ACCEPTED BY: `% (See Fee Schedule) Application Page 2 of 7 Case Number c c) -Z Z PBA 1i02 The Town of Fountain Hills LEGAL DESCRIPTION � � Unll j I( vA- l TS /Cl t / /c;. Plat Name Block Lot PROPERTY ADDRESS .76- cYo PARCEL SIZE (Acres) ASSESSOR PARCEL NUMBER 76 40,e NUMBER OF UNITS PROPOSED TRACTS i7t-c96-yS'K EXISTING ZONING: 3 PROPOSED ZONING ` J C L01 Application Page 3 of 7 Case Number Richard C. Erickson Richard C. Erickson, P.C. P.O. Box 17291 Fountain Hills, Arizona 85269 (480) 816-1867 Attorney No. 010859 THE TOWN COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA PETITION FOR ABANDONMENT OF A RECORDED SUBDIVISION Petitioners, R. Thomas Pritchard and Carol Paul Pritchard as Trustee under the Declaration of Trust dated May 31, 1995 by and through their counsel undersigned, as and for their Petition for Abandonment of a Recorded Subdivision, state as follows: 1 . The final plat of Kingsdale Condominiums Unit 11 (the "Condominium") was recorded in the office of the Maricopa County Recorder on October 28, 1985 in Book 289 of Maps on Page 47 as document number 85-509958. Said plat was a subdivision of Lot 6, Block 5 of FOUNTAIN HILLS ARIZONA FINAL PLAT NO. 102, a subdivision of record as recorded in Book 142, Page 12, of Maricopa County Records. 2. The Declaration of Horizontal Property Regime Together with Covenant, Conditions and Restrictions and Grant and Reservations of Easements for Kingsdale Condominiums Unit 11 was recorded in the office of the Maricopa County Recorder on October 28, 1985 as document number 85-509959. 3. R. Thomas Pritchard and Carol Paul Pritchard as Trustee under the Declaration of Trust dated May 31, 1995 owns all of the units of the Condominium which is that certain real property located in the County of Maricopa, State of Arizona described as follows: Units 101, 102, 103 and 104 KINGSDALE CONDOMINIUMS UNIT 11, according to Declaration of Horizontal Property Regime, recorded in recording no. 85-509959 and plat recorded in Book 289 of Maps, page 47, records of Maricopa County, Arizona; TOGETHER WITH an undivided interest in and to the common elements, as set forth in said declaration and as designated on said plat. EXCEPT ALL minerals as reserved in patent from the United States of America; and EXCEPT ALL oil, gases and other hydrocarbon substances, coal, stone, metals, minerals, fossils and fertilizers of every name and description, together with all uranium, thorium or any other material which is or may be determined to be peculiarly essential to the production of fissionable materials, whether or not of Page 1 commercial value, as reserved in instrument recorded in Docket 16109, page 448; and EXCEPT ALL underground water in, under or flowing through said land and water rights appurtenant thereto, as reserved in instrument recorded in Docket 16109, page 448 4. R. Thomas Pritchard and Carol Paul Pritchard as Trustee under the Declaration of Trust dated May 31, 1995 desire to terminate the Condominium. 5. R. Thomas Pritchard and Carol Paul Pritchard as Trustee under the Declaration of Trust dated May 31, 1995 have executed an Agreement and Declaration to terminate Kingsdale Condominium Unit 11, which Agreement and Declaration has been recorded in the office of the Maricopa County Recorder on May 15, 2002 as document number 2002-0497667. 6. A copy of said Agreement and Declaration and the recorded subdivision of Kingsdale Condominiums Unit 11 are attached hereto as Exhibits "A" and "B" and incorporated herein by reference. 7. Section 2.08 of the Zoning Ordinance for the Town of Fountain Hills provides as follows: A. Pursuant to the provisions of Title 28, Chapter 14, Article 1, Sub -Sections 28- 7201 through 28-7208 and 28-7210 through 28-7215, ARS, the abandonment of all or part of a recorded subdivision may be initiated by written petition to the Town Council. The petition shall be signed by all owners of real property in said subdivision requesting abandonment of all streets, alleys and easements within said subdivision and giving the legal description and recording information thereof. B. Applications for the abandonment of a recorded subdivision are filed with the Community Development Director and referred for recommendation to the Town staff and the appropriate utility companies. After Town Council approval of the abandonment of any streets, alleys and easements within the subdivision, and after Town Council approval of the Abandonment Resolution for the recorded subdivision, and after the abandonment resolutions are recorded with the Maricopa County Recorder's Office, the subdivision is removed from the official maps. WHEREFORE, Petitioner's request the following: That the Town Council of the Town of Fountain Hills, Arizona, adopt a Resolution for Abandonment of the subdivision of Kingsdale Condominiums Unit 11. Page 2 cl 2. That the Resolution for Abandonment of the subdivision of Kingsdale Condominiums Unit 11 be recorded in the office of the Maricopa County Recorder. 3. For such other and further relief as the Council deems appropriate. DATED this," Z ` day of //may' 2002. R. THOMAS PRITCHARD AND CAROL PAUL PRITCHARD DECLARATION OF TRUST DATED MAY 31, 1995 R. Thomas Pritchard, Trustee Carol Paul Pritchard, Trustee RICHARD C. ERICKSON, P.C. P.. Box 17291 Fountain Hills, AZ 85269 (480) 816-1867 Attorney For Petitioners AS TRUSTEE UNDER THE x< •-rsa.�a-+u�� zne s OFFICIAL SEAL STATE OF ARIZONA ) GIDGET DASSE f In' �FA NOTARYPUBLIC-ARIZONA any r. ss. �(rt''- "'. MARICOPA COUNTY County of Maricopa ) t 9 a My Comm. Expires Aug. 15, 2004 This Agreement was acknowledged before me this%!� day of 97 .1 2002 by R. Thomas Pritchard and Carol Paul Pritchard as Trustee under the DeclaratiorS of Trust Dated May 31, 1995. No ary Kblic Page 3 VERIFICATION STATE OF ARIZONA ) 1 ss. County of Maricopa ) Richard C. Erickson, being first duly sworn on oath, deposes and says that he is the attorney for the Petitioners named in the foregoing Petition for Abandonment of a Recorded Subdivision and; that he has read and knows the contents thereof and that the matters and things therein stated are true, except as to those matters stated upon information and belief and, as to such matters, he believes them to be true. Richard C. Erick on Lei SUBSCRIBED AND SWORN to before me this /y day of /r'4"/ , 2002. j Notary Public �tle 4 MELISA ANNE FERGUSON Notary Public - Arizona Maricopa County �g My Commission Expires Aug. 1, 2003 Page 4 4 Er1eH / 631,• **A C I] When recorded mail to: R. Thomas Pritchard 12931 W. Shadow Hills Drive Sun City West, Arizona 85375 CAPTION HEADING: OFFICIAL RECORDS OF MARICOPA COUNTY RECORDER HELEN PURCELL 2002-0497667 05/15/02 10:33 1 OF 1 EUSTAMANTEY AGREEMENT AND DECLARATION OF TERMINATION OF KINGSDALE CONDOMINIUMS UNIT 11 DO NOT REMOVE This is part of the official document AGREEMENT AND DECLARATION OF TERMINATION OF KINGSDALE CONDOMINIUMS UNIT 11 This Agreement and Declaration is made this day of r),Q�, 2002 by R. Thomas Pritchard and Carol Paul Pritchard as Trustees under the Declaration of Trust dated May 31, 1995. RECITALS: A. The final plat of Kingsdale Condominiums Unit 11 (the "Condominium") was recorded in the office of the Maricopa County Recorder on October 28, 1985 in Book 289 of Maps on Page 47 as document number 85-509958. Said plat was a subdivision of Lot 6, Block 5 of FOUNTAIN HILLS ARIZONA FINAL PLAT NO. 102, a subdivision of record as recorded in Book 142, Page 12, of Maricopa County Records. B. The Declaration of Horizontal Property Regime Together with Covenant, Conditions and Restrictions and Grant and Reservations of Easements for Kingsdale Condominiums Unit 11 was recorded in the office of the Maricopa County Recorder on October 28, 1985 as document number 85-509959. C. R. Thomas Pritchard and Carol Paul Pritchard as Trustee under the Declaration of Trust dated May 31, 1995 owns all of the units of the Condominium which is that certain real property located in the County of Maricopa, State of Arizona described as follows: Units 101, 102, 103 and 104 KINGSDALE CONDOMINIUMS UNIT 11, according to Declaration of Horizontal Property Regime, recorded in recording no. 85-509959 and plat recorded in Book 289 of Maps, page 47, records of Maricopa County, Arizona; TOGETHER WITH an undivided interest in and to the common elements, as set forth in said declaration and as designated on said plat. EXCEPT ALL minerals as reserved in patent from the United States of America; and EXCEPT ALL oil, gases and other hydrocarbon substances, coal, stone, metals, minerals, fossils and fertilizers of every name and description, together with all uranium, thorium or any other material which is or may be determined to be `r Page 1 peculiarly essential to the production of fissionable materials, whether or not of commercial value, as reserved in instrument recorded in Docket 16109, page 448; and EXCEPT ALL underground water in, under or flowing through said land and water rights appurtenant thereto, as reserved in instrument recorded in Docket 16109, page 448 D. R. Thomas Pritchard and Carol Paul Pritchard as Trustee under the Declaration of Trust dated May 31, 1995 desire to terminate the Condominium. NOW THEREFORE, PURSUANT AND SUBJECT TO A.R.S. SECTION 33-1228, R. THOMAS PRITCHARD AND CAROL PAUL PRITCHARD AS TRUSTEE UNDER THE DECLARATION OF TRUST DATED MAY 31, 1995 HEREBY AGREE AND DECLARE AS FOLLOWS: 1 . Pursuant and subject to A.R.S. Section 33-1228, Kingsdale Condominiums Unit 11 shall be terminated effective upon the recordation of this Agreement and Declaration in the office of the Maricopa County Recorder. 2. This Agreement and Declaration will be void unless it is recorded in the office of the Maricopa County Recorder on or before July 31, 2002. 3. Effective upon recordation of this Agreement and Declaration in the office of the Maricopa County Recorder, title to all the real estate formerly in the condominium located in the County of Maricopa, State of Arizona will be described as follows: Lot 61 Block 5 of FOUNTAIN HILLS ARIZONA FINAL PLAT NO. 102, a subdivision of record as recorded in Book 142, Page 12, of Maricopa County Records EXCEPT ALL minerals as reserved in patent from the United States of America; and EXCEPT ALL oil, gases and other hydrocarbon substances, coal, stone, metals, minerals, fossils and fertilizers of every name and description, together with all uranium, thorium or any other material which is or may be determined to be peculiarly essential to the production of fissionable materials, whether or not of commercial value, as reserved in instrument recorded in Docket 16109, page 448; and EXCEPT ALL underground water in, under or flowing through said land and water rights appurtenant thereto, as reserved in instrument recorded in Docket 16109, page 448; and QW Page 2 SUBJECT TO current taxes, assessments, reservations in patents and all easements, rights of way, encumbrances, liens, covenants, conditions and restrictions as may appear of record. and shall vest in R. Thomas Pritchard and Carol Paul Pritchard as Trustee under the Declaration of Trust Dated May 31, 1995. IN WITNESS WHEREOF, the parties have executed this Agreement and Declaration on the date first above written. R. THOMAS PRITCHARD AND CAROL PAUL PRITCHARD AS TRUSTEE UNDER THE DECLARATION OF TRUST DATED MAY 31, 1995 i e'gt tirr)as Pritchard, Trustee Carol Paul Pritchard, Trustee GFrICIAL SEAL '4j-- GIDGET DASSE STATE OF ARIZONA <�`�\�s�cc � c NOTARY PUoLIC-ARIZONA. s s. '' .t MA?ICOPA COUNTY County of Maricopa ) �[9 i ' Y ��,omrri Expires Aug. 15, 2004 This Agreement and Declaration was acknowledged before me this /O day of C �20n3 , 2002 by R. Thomas Pritchard and Carol Paul Pritchard as Trusted under the Declaration of Trust Dated May 31, 1995. No. ary Ablic Page 3 i y S v 1 * ,o t fj�R o�rit, wrU,al ' d �? AS P.Q, 6 Q _ w tJ 9 i° 6SPA WAY"3 eg-V Idl ug E/ I itEzassr �1}e� a� r s t qq�¢ UPiS'r�Y v r: j SO q t�i u ��i �� j � �° is '"� a �� =� a 3e •� @b t' �'�Y�. 5� �fan 'aB�s@g e y '•cv c ��1;, �5 p e j 9e §ff se, a °i y s gBSs ad a� �$� u�� a ,5aa �a � ,+•a '�<+N� r"R 6� n dw g i ge Eqe 4 till,'i$ a Qdl 87 w eY �phi tl fill B �ye� �reg�lgeg i i t v. , 1l1 r't s 'ter, 1v 7d �,tGp7ibSY J7 uh v' �lr , � IIEF Y�till �F'-12 � Oil F/MIN U... N ra•� w r7 •bi �.. %xY�F icy' 1np�"ry�y j�^ q , . �•t<+Fiy?7±` /yx� �.yrj.��•.: t'� `r 4 �' � RV r }'S;�i�,s�4�'S� ek� : t" rco ff t 8p t k j�3�y T r ,x t i �7. rt rd' x .r 5rt t k'. nl o Gvrbi t+X. I 1 stiff rig ie.Y`�3nzer 61 ° ttr �Y p1 a� i 1�Y`S,d nY a tR wil P,{ ' .. t•�:t, r Y yt. r u d:.y :t , � I� v} .�" +'. 'v rr -p-c ' �i.�s:.;� �a ao•+�;tif ���. a y � , g - e � 34 xt��"TJi.ssY x.X,.�.�„>>i'`.�'r'.•�SE�.� �4�d�x.�,,e+�"ti�`c�w¢"i'#4'�'L�iei+a`'.4g4�n°:, - }} .r t 3�. 1a77777 VIA r �h I ¢C ------------ W c-- Z. Z: ih Al 01'4e?'OO'W AVOO' W P M I MrR 4 WACW JJ; �7 "nit, P4 lcS141ED Or'eo' cm At S 0114010011E -/W'V.-' rYtyY W t- Tn. T 11102 a(,CK 5, LOT 0,;WC.P. 4.!-IP fi,46 - ........... ..... ..... Ln IRA A N.fi MR Xf qn 51; SN I Wl` RV X t-'- Z q.. F" Hj� 1!9 r �11 py -gs! !-I Ens: 0 o C" i 1 t.; Cr i �xl d �i /t r �............Are .� s aary T'%lv a:`•YIJ y a.M'��Tj;f W•+€ I) ile t� q, _ I �c�:r'TW, -Re'. When Recorded Return To: Town Engineer Town of Fountain Hills P.O. Box 17958 Fountain Hills, AZ 85269 GRANT OF EASEMENT R. Thomas Pritchard and Carol Paul Pritchard as Trustees under the Declaration of Trust dated May 31, 1995, Grantor, for good and valuable consideration, hereby grants to the Town of Fountain Hills, Arizona, Grantee, a municipal corporation, its successors and assigns, and to public utilities, a perpetual easement for the following purposes, namely: public utilities located on Lot 6 Block 5 of FOUNTAIN HILLS, ARIZONA FINAL PLAT NO. 102 on, over, under and across the ground embraced within the aforementioned plat as described in Exhibit "A" and as depicted in Exhibit "B", situated in the Town of Fountain Hills, State of Arizona. Grantor covenants that grantor is lawfully seized and possessed of this aforementioned tract or parcel of land; that grantor has good and lawful right to sell and convey it; and that grantor will warrant the title and quiet possession thereto against the claim of any person whatsoever. Dated this 13`h day of June, 2002 AFFIDAVIT EXEMPT A.R.S. SECTION 11-1134 A(2). R. 7Tas Pritchard, Truee, Grantor Carol Paul Pritchard, Trustee, Grantor STATE OF ARIZONA 1 ss. County of Maricopa ) SUBSCRIBED AND SWORN to before me this 13`h day of June, 2002 by R. Thomas Pritchard, Trustee, Grantor. Notary Public My commission expires: Page 1 loE A RICHARD C. ERICKSON �° Notary Public - Arizona Maricopa County N My Commission Expires t August 13, 2003 I 1 STATE OF ARIZONA ) ss. County of Maricopa ) SUBSCRIBED AND SWORN to before me this 13"' day of June, 2002 by Carol Paul Pritchard, Trustee, Grantor. Notary Public My commission expires: RICHARD C. ERICKSON Notary Public - Arizona Maricopa County My Commission EVIres Aug. 13, 2003 Page 2 EXHIBIT "A" 111111hr• Lot 6 Block 5 of FOUNTAIN HILLS, ARIZONA FINAL PLAT NO. 102, a subdivision of record as recorded in Book 142, Page 12 in the office of the Maricopa County Recorder le 0 Page 3 EXHIBIT "B" That part of Lot 6 Block 5 of FOUNTAIN HILLS, ARIZONA FINAL PLAT NO. 102, a subdivision of record as recorded in Book 142, Page 12 in the office of the Maricopa County Recorder, described as follows: Commencing at the southwest corner of said Lot 6 Block 5 Fountain Hills, Arizona final plat no. 102; THENCE northerly along the west line of said Lot 6 a distance of 10 feet; THENCE easterly and parallel to the south line of said Lot 6 a distance of 10 feet; THENCE southerly and parallel to the west line of said Lot 6 to the south line of said Lot 6; THENCE west along the south line of said Lot 6 a distance of 10 feet more or less to the point of beginning and there to terminate. Page 4 FOUNTAIN HILLS MARSHALS MEMORANDUM To: Cassie Hansen, Director of Administration From: Todd Tate, Interim Town Marshal Date: 06-17-02 Subject: Agenda Item- GOHS Vehicle Grant On April ls` of this year, the Marshals Department submitted a grant application to the Governor's Office of Highway Safety (GOHS). The application was submitted under the Alcohol/DUI Enforcement & Speed Enforcement category. The application, if approved October Is` 2002, will award twenty one thousand seven hundred ninety three dollars and seventy-nine cents to the Marshals Department to purchase a 2003 Crown Victoria patrol vehicle. As with all GOHS grants, a Town Council resolution to accept the funds must received by GOHS prior to the grant being awarded. The approval resolution must be forwarded to GOHS by July Is` for our department's application to be considered. This grant application does not require any additional personnel. The grant requires that the vehicle be used by the Marshals Department for DUI and Speed Enforcement in Fountain Hills. An additional requirement is for the Marshals Department to continue to participate with the East Valley DUI Task Force. This vehicle will help our ongoing efforts in DUI and Speed Enforcement through September 30, 2003. Thank you very much. • RESOLUTION 2002-25 A RESOLUTION OF THE COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, PERTAINING TO THE SUBMISSION OF PROJECTS FOR CONSIDERATION IN ARIZONA' S 2( 0031 HIGHWAY SAFETY PLAN: WHEREAS, the Governor' s Office of Highway Safety is seeking proposals from state and local agencies for projects relating to all aspects of highway safety; and WHEREAS, the Town of Fountain Hills, through the Marshals Department, is interested in submitting projects to be considered for funding in the form of reimbursable grants for the National Highway Safety Administration; NOW, THEREFORE, BE IT RESOLVED By the Council of the Town of Fountain Hills, Arizona as follows: 1_That approval of the submission of projects for consideration in Arizona' s 2003 Highway Safety Plan is granted. 2003 Police Patrol Vehicle 2_That Todd Tate, Marshal, is appointed agent for the Town of Fountain Hills, to conduct all negotiations and to execute and submit all documents and any other necessary or desirable instruments in connection with such grant. PASSED AND ADOPTED this 20'h day of June, 2002. ATTEST: FOR THE TOWN n4AA Cassie Hansen, Director of Administration Xion Beydler, REVIEWED BY: PR D AS TO FORM: Town Manager (vacant) William E. Farrell, Town Attorney RESOLUTION 2002-25 / i A RESOLUTION OF THE COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, PERTAINING TO THE SUBMISSION OF PROJECTS FOR CONSIDERATION IN ARIZONA' S 120031 HIGHWAY SAFETY PLAN: WHEREAS, the Governor' s Office of Highway Safety is seeking proposals from state and local agencies for projects relating to all aspects of highway safety; and WHEREAS, the Town of Fountain Hills, through the Marshals Department/ is interested in submitting projects to be considered for funding in the form of reimbursable grants for the National Highway Safety Administration; NOW, THEREFORE, BE IT RESOLVED By the Council /inAxrizona' own of Fountain Hills, Arizona as follows: 1_That approval of the submission of projects for consideratis 2003 Highway Safety Plan is granted. 2003 Patrol Vehicle 2_That Todd Tate, Marshal, is appointed agent for the own of Fountain Hills, to conduct all negotiations and to execute and submit all docume s and any other necessary or desirable instruments in connection with such grant. PASSED AND ADOPTED this 20`h day of June, ?002. ATTEST: / FOR THE TOWN Cassie Hansen, Director of Administration Jon Beydler, Mayor REVIEWED BY: / APPROVED AS TO FORM: Town Manager (vacant) William E. Farrell, Town Attorney RESOLUTION 2002-25 A RESOLUTION OF THE COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, PERTAINING TO THE SUBMISSION OF PROJECTS FOR CONSIDERATION IN ARIZONA' S 2f 0031 HIGHWAY SAFETY PLAN: WHEREAS, the Governor' s Office of Highway Safety is seeking proposals from state and local agencies for projects relating to all aspects of highway safety; and WHEREAS, the Town of Fountain Hills, through the Marshals Department, is interested in submitting projects to be considered for funding in the form of reimbursable grants for the National Highway Safety Administration; NOW, THEREFORE, BE IT RESOLVED By the Council of the Town of Fountain Hills, Arizona as follows: 1_That approval of the submission of projects for consideration in Arizona' s 2003 Highway Safety Plan is granted. 2003 Police Patrol Vehicle 2_That Todd Tate, Marshal, is appointed agent for the Town of Fountain Hills, to conduct all negotiations and to execute and submit all documents and any other necessary or desirable instruments in connection with such grant. PASSED AND ADOPTED this 20"' day of June, 2002. ATTEST: Cassie Hansen, Director of Administration REVIEWED BY: Town Manager (vacant) FOR THE TOWN William E. Farrell, Town Attorney RESOLUTION 2002-25 A RESOLUTION OF THE COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, PERTAINING TO THE SUBMISSION OF PROJECTS FOR CONSIDERATION IN ARIZONA' S [20031 HIGHWAY SAFETY PLAN: WHEREAS, the Governor' s Office of Highway Safety is seeking proposals from state and local agencies for projects relating to all aspects of highway safety; and WHEREAS, the Town of Fountain Hills, through the Marshals Department, is interested in submitting projects to be considered for funding in the form of reimbursable grants for the National Highway Safety Administration; NOW, THEREFORE, BE IT RESOLVED By the Council of the Town of Fountain Hills, Arizona as follows: 1_That approval of the submission of projects for consideration in Arizona' s 2003 Highway Safety Plan is granted. 2003 Police Patrol Vehicle 2_That Todd Tate, Marshal, is appointed agent for the Town of Fountain Hills, to conduct all negotiations and to execute and submit all documents and any other necessary or desirable instruments in connection with such grant. PASSED AND ADOPTED this 20d' day of June, 2002. ATTEST: Cassie Hansen, Director of Administration REVIEWED BY: Town Manager (vacant) FOR THE TOWN 2& A4�- William E. Farrell, Town Attorney O��TAI1V 4; N o a boff. a �45at is A2►�' MEMORANDUM TO: HONORABLE MAYOR AND TOWN COUNCIL ,� FROM: CASSIE HANSEN, DIRECTOR OF ADMINIST ION DATE: JUNE 3, 2002 RE: CITIZEN COMMITTEE RECOMMENDATION FOR DISTRIBUTION OF LTAF MONIES The LTAF Review/Selection Citizen Committee met Monday, June 3rd to share their ideas, reach a consensus, and formulate a recommendation to the Council for the distribution of lottery monies. As you know, pursuant to A.R.S. 28-8104, ten percent of the Local Transportation Assistance Funds (LTAF) that the Town receives can be used for purposes other than transportation including cultural, educational, historical, recreational or scientific facilities programs. An equal cash match, from non-public monies, must be obtained from grant recipients. Resolution 2002-23 that appears on the consent agenda gives the Council the authority to award these funds for purposes other than transportation. The Committee reviewed nine applications that represented requests totaling $16,000. Since the amount available for distribution this year was $11,000, the Committee recognized that some, if not all the requests, would need to be reduced. Their rating mechanisms were similar to those used in the past and included: Consideration of past awards and funding histories of each group. Other sources of income and ability to raise funds. Number of citizens/participants being served by the project/event. Appropriateness of the request for the projected project. Additional Town funding such as Community Benefit money. Composition of groups being served — significant support for youth oriented purposes. As consensus was reached, it was evident that the Committee supported the requests that directly benefited the youth in the community. Of the nine requests, six directly benefited youth programs and activities. After the necessary reductions were made, these six requests remained fully funded as follows: CattleGuard for the Falcon Leadership Team $2,000 Fountain Hills Girl Scouts $1,000 Golden Eagle Foundation — Mentoring Program $1,000 Cub Scout Pack 243 $1,000 Troop 343 — Boy Scouts of America $1,000 Falcon Fiesta $2,000 2001-2002 LTAF Distribution Page 1 of 2 A The Community Theater request was reduced from $3,000 to $2,000 since it was more "capital" in nature. The Committee felt that this benefit would be more indirect as opposed to providing funds for youth programs that directly impact and benefit the recipients. The Community Chorus ($1,500 to $500) and the Chamber Players ($1,000 to $500) were reduced because the Committee felt they both had other avenues of support through the Civic Association, their sponsoring organization. They also noted that the requests were to help fund individuals (i.e. the new director, assistant director and accompanist of the Chorus and performers of the Chamber Players) and preferred recommending funding for programs that had broader benefit with a volunteer base. The final reduction was to the Golden Eagle Foundation that included two separate requests. They unanimously supported full funding for the mentoring program that benefits students at both Four Peaks and McDowell Mountain Schools but they did not support the $2,500 request for books at the new Middle School. They thought the request was somewhat premature as it did not appear that a full needs assessment had been done as to how the move would affect both of the libraries. The Committee also cited that the Golden Eagle Foundation is very effective in their fund raising efforts and had access to other funding sources for the projects they support. Attached is a summary chart that shows all of the applications received, the proposed projects, the amounts requested and the Committee's recommendation for award. The chart also includes a short summary of the Committee's rationale for the recommended award. As always, Committee members were diligent in thoroughly reading and evaluating the application materials. It was evident that they took their charge seriously and put alot of time and effort in making their recommendations. At the meeting there was a willingness to listen and share ideas in order to award funds where they would do the most good. The Committee is aware that their recommendation is just that, a recommendation that the Council can change or modify as they see fit. If you have any questions, please feel free to contact me. As mentioned in my memo last Friday, full sets of the applications were not re -produced for the packets. If you would like to see more than the summary sheet material, please let me know. 2001-2002 LTAF Distribution Page 2 of 2 APPLICATIONS TO THE TOWN OF FOUNTAIN HILLS FOR LTAF MONIES — 2001/2002 SUMMARY OF REQUESTS AND RECOMMENDED ALLOCATION CATTLEGUARD COMMUNITY ALLIANCE * Primary Function/Purpose in Community: - To act as a catalyst and means of conveying monies from various organizations to support drug prevention programs in Fountain Hills and Fort McDowell. * Previous Projects: - BUDS program for 4`h and 5t' graders in conjunction with Boys and Girls Club; funded a community drug testing program; purchase videos for use by the Marshal's office; annual contributions to Project Graduation; annual Fort McDowell Family Fun Day; purchase quilts and music cassettes for at -risk mothers and babies; provide training in special programs for board members, police officers and members of the Boys and Girls Club; instrumental in the establishment of the Falcon Leadership Team.. * Projected Project Requesting Funding: - $1,000 for training and promotional materials to support the Falcon Leadership Team. - $1,000 for a reward and recognition event for the student mentoring program, approximately 1,500-student attendance in the past. * Matching funds available. FOUNTAIN HILLS GIRL SCOUTS * Primary Function/Purpose in Community: - To provide a morally rich program for young girls to grow and mature through scouting activities; to develop a sense of their own self worth, to achieve their full potential and to prepare for the realities of a changing world. * Previous Projects: - Supported other clubs like the Women's Club and their involvement with Autumn House for battered women; assisted with their baby shower for St. Dominics; participated in the Adopt -A -Street program; provided a seat safety program for younger children; support the Town's parade; painted trash cans for the park; help clean up efforts after events; helped with the Halloween Carnival. program. * Projected Project Requiring Funding: - Funds would be used for badges, workbooks, supplies and refreshments for a Daisy Event, a Brownie Event, a Junior Event and new troop start up funds (4 new troops @ $50). FOUNTAIN HILLS COMMUNITY CHORUS * Primary Function/Purpose in Community: - To provide residents with a forum to develop and display their musical talents and to promote a sense of community spirit through public musical presentations. * Previous Projects: - Two major performances a year; short concerts for the Women's Club, Chamber of Commerce, Noon Kiwanis, Civic Association. * Projected Project Requiring Funding: - To help fund the new director, assistant director and accompanist; music and marketing. * Matching funds available. $2,000 / $2,000 The committee was very supportive of this request based on the excellent track record of the Falcon Leadership Team. The program has grown considerably, reaching national notoriety. It is of tremendous benefit to the students participating in the program as well as the students being mentored. $1,000 / $1,000 The committee was very supportive of the many contributions that scouting functions provide young girls and the values that are taught. They felt that a variety of age groups benefited from the request as presented, ranging from Daisy to Junior events. $1,500 / $500 Sponsored by the Civic Association, the committee felt the Chorus had other avenues of support. They appreciate the contribution the Chorus makes to the community, but were not as supportive funding salaries of a volunteer GOLDEN EAGLE FOUNDATION FOR MCDOWELL MOUNTAIN, FOUR PEAKS $3,500 / $1,000 AND MIDDLE SCHOOL The committee was * Primary Function/Purpose in Community: supportive of the - Foundation was established to enhance and enrich the educational experience of mentoring program at students by funding educational opportunities and techniques that are beyond the 4Peaks and McDowell scope of the state-controlled school budget and to provide scholarships for Mountain Schools and graduates of the Fountain Hills High School. recommends funding that * Previous Projects: - Since 1993, provided funds for adult education, scholarships, vo-tech project, portion of the request. They felt it was premature midnight madness, science -by -mail program, parenting, stock market competition, to fund books for the integrated learning unit program, read across America program, McDowell Middle School Library Mountain — six traits rubric to improve writing skills, Life Club special needs club assessment until a needs assessment for kids in the Middle and High Schools, library subscription for the EBSCO could done to database for the Middle and High School library. determine what * Projected Projects Requiring Funding: collections would be - Funds would provide books ($2,500) for the new Middle School library and to needed when the Middle support the mentoring program at Four Peaks and McDowell Mountain ($1,000). and High School * Matching funds available through the Golden Eagle Foundation and Sunridge. separated. FOUNTAIN HILLS COMMUNITY THEATER $3,000 / $2,000 * Primary Function/Purpose in Community: - To provide the community with quality theatrical productions, performances and The contributions of the develop additional education and children's performance opportunities. theater continue to expand and the * Previous Projects: - Used theater building to provide workshops, summer camps and children's theater; committee supported funding some portion of continued to provide community with quality theatrical productions; provided the theater's expansion entertainment, speakers for service and civic organizations; participated in many efforts. and varied community projects and activities; assisted churches and organizations with costumes, lights, sound, sets and expertise. * Projected Project Requesting Funding: - $3,000 to assist in remodeling the restrooms in the old community center. * Matching funds available. FOUNTAIN HILLS CHAMBER PLAYERS $1,000 / $500 * Primary Function/Purpose in Community: Another group sponsored - To improve the quality of life through performance, education and support music. by the Civic Association, * Previous Projects: the committee felt there - Give two public and two school concerts each year and private engagements as were other sources for well. funding. They supported * Projected Project Requesting Funding: funding music more than - $1,000 to assist in funding the public and school concerts. individual musician fees. * Matching funds available. LTAF Request Suuunary FY 01/02 Page 2 of 3 11 CUB SCOUT PACK 243 $1,000 / $1,000 * Primary Function/Purpose in Community: - To a year-round family program designed to train boys in the areas of Another youth oriented provide citizenship, moral strength and character, physical and mental fitness. function, the committee strongly supported the g y pp * Previous Projects: � - Adopt -A -Street, 4 of July Park clean up; holiday food drives, caroling for seniors, programs provided by scouting activities. flag ceremonies, paper and can collections, luminaries. * Projected Project Requesting Funding: - $1,000 for awards and recognition items for 50 scouts; camperships for boys needing financial assistance to attend camp. * Matching funds available. TROOP 343 — BOY SCOUTS OF AMERICA $1,000 / $1,000 * Primary Function/Purpose in Community: - To boys 11 to 18 with opportunities to learn about camping, wildlife, As with the girl scouts provide plants, different cultures, arts and crafts, and citizenship. and cub scouts, the committee strongly * Previous Projects: - Wash clean ups, flag ceremonies, luminaries, Thanksgiving Day Parade and clean supported the youth programs offered through up. Eagle projects included new paths at Golden Eagle Park, replanting one island scouting. in Fountain Lake and clearing and cleaning areas around the Middle School. * Projected Project Requesting Funding: - $1,000 to assist in repair/replacement of the trailer breaking system; repair, seal and paint trailer; replace 12 tents; replace 12 propane tanks; storage space rental; covers for canoes and trailer; letterhead. * Matching funds available. FALCON FIESTA $2,000 / $2,000 * Primary Function/Purpose in Community: - To provide graduating seniors an all night celebration that provides a fun, safe, A proven benefit to virtually all high school alcohol -free, drug -free place environment and send a strong message to teens that seniors, the committee drugs and alcohol are not needed to have fun and celebrate an important occasion. supported the Falcon * Previous Projects: - Sponsoring this successful event for five years in a row with attendance increasing Fiesta. Almost 97% of the senior class attended the each year. Over 200 volunteers work the night of the party. event that helps to insure * Projected Project Requesting Funding: an alcohol, drug free - $2,000 to assist in purchasing prizes for the event totaling $7,500. environment to celebrate * Matching funds available. graduation. TOTAL FUNDS REQUESTED / RECOMMENDED AWARD $16,000 / $11,000 LTAF Request Summary FY 01/02 Page 3 of 3 Interoffice Memo 1 To: HONORABLE MAYOR AND TOWN COUNCIL From: CASSIE HANSEN, DIRECTOR OF ADMINISTRA I Date: 5/31/2002 Re: AGENDA ITEM #21 — RECOMMENDATION FOR LTAF DISTRIBUTION AGENDA ITEM #21 — CITIZEN RECOMMENDATION FOR LTAF DISTRIBUTION' The Town currently has two grant cycles, spring and fall, which allow non-profit organization to apply for funds made available through lottery monies (LTAF) and the general fund (the Community Benefit Program). Organizations submit applications that are reviewed by a citizen committee that makes a recommendation to the Council for distribution. Resolution 2002-23 authorized the Council to use up to ten percent of local transportation assistance fund monies for purposes other than transportation. By statute, these funds cannot be used until the total amount distributed from the local transportation assistance fund reaches or exceeds $23 million. Each year it seems to take longer to reach this amount, pushing our application and review process closer to the end of the fiscal year. Although we advertised and accepted applications through May 6, we have been waiting for notification that the $23 million limit was reached before embarking upon the review and recommendation process. As a result, the citizen committee is meeting the first part of next week to discuss the applications and formulate a recommendation for Council consideration on June 6. As soon as they meet, I will prepare a staff report and distribute prior to Thursday's meeting. This packet includes a summary of the nine requests totaling $16,000. The LTAF money available for distribution totals $11,000. Also included are copies of the public notice and application format. For the sake of saving a few trees, I have not duplicated all of the applications for distribution. Please feel free to come by my office if you would like to review the originals. If you have any questions, please do not hesitate to call. �r Page 1 of 1 June 6, 2002 Agenda Items Last printed 5/31/2002 4:05 PM 5/31/2002 APPLICATIONS TO THE TOWN OF FOUNTAIN HILLS FOR LTAF MONIES - 2001/2002 SUMMARY OF REQUESTS CATTLEGUARD COMMUNITY ALLIANCE $2,000 / * Primary Function/Purpose in Community: - To act as a catalyst and means of conveying monies from various organizations to support drug prevention programs in Fountain Hills and Fort McDowell. * Previous Projects: - BUDS program for 4"' and 5 h graders in conjunction with Boys and Girls Club; funded a community drug testing program; purchase videos for use by the Marshal's office; annual contributions to Project Graduation; annual Fort McDowell Family Fun Day; purchase quilts and music cassettes for at -risk mothers and babies; provide training in special programs for board members, police officers and members of the Boys and Girls Club; instrumental in the establishment of the Falcon Leadership Team.. * Projected Project Requesting Funding: - $1,000 for training and promotional materials to support the Falcon Leadership Team. - $1,000 for a reward and recognition event for the student mentoring program, approximately 1,500-student attendance in the past. FOUNTAIN HILLS GIRL SCOUTS $1,000 / * Primary Function/Purpose in Community: - To provide a morally rich program for young girls to grow and mature through scouting activities; to develop a sense of their own self worth, to achieve their full 01 potential and to prepare for the realities of a changing world. * Previous Projects: - Supported other clubs like the Women's Club and their involvement with Autumn House for battered women; assisted with their baby shower for St. Dominics; participated in the Adopt -A -Street program; provided a seat safety program for younger children; support the Town's parade; painted trash cans for the park; help clean up efforts after events; helped with the Halloween Carnival. program. * Projected Project Requiring Funding: - Funds would be used for badges, workbooks, supplies and refreshments for a Daisy Event, a Brownie Event, a Junior Event and new troop start up funds (4 new troops @ $50). * Matching funds available. FOUNTAIN HILLS COMMUNITY CHORUS $1,500 / * Primary Function/Purpose in Community: - To provide residents with a forum to develop and display their musical talents and to promote a sense of community spirit through public musical presentations. * Previous Projects: - Two major performances a year; short concerts for the Women's Club, Chamber of Commerce, Noon Kiwanis, Civic Association. * Projected Project Requiring Funding: - To help fund the new director, assistant director and accompanist; music and marketing. * Matching funds available. GOLDEN EAGLE FOUNDATION FOR MCDOWELL MOUNTAIN, FOUR PEAKS $3,500 / AND MIDDLE SCHOOL * Primary Function/Purpose in Community: - Foundation was established to enhance and enrich the educational experience of students by funding educational opportunities and techniques that are beyond the scope of the state-controlled school budget and to provide scholarships for graduates of the Fountain Hills High School. * Previous Projects: - Since 1993, provided funds for adult education, scholarships, vo-tech project, midnight madness, science -by -mail program, parenting, stock market competition, integrated learning unit program, read across America program, McDowell Mountain — six traits rubric to improve writing skills, Life Club special needs club for kids in the Middle and High Schools, library subscription for the EBSCO database for the Middle and High School library. * Projected Projects Requiring Funding: - Funds would provide books ($2,500) for the new Middle School library and to support the mentoring program at Four Peaks and McDowell Mountain ($1,000). * Matching funds available through the Golden Eagle Foundation and Sunridge. FOUNTAIN HILLS COMMUNITY THEATER $3,000 / * Primary Function/Purpose in Community: - To provide the community with quality theatrical productions, performances and develop additional education and children's performance opportunities. * Previous Projects: - Used theater building to provide workshops, summer camps and children's theater; continued to provide community with quality theatrical productions; provided entertainment, speakers for service and civic organizations; participated in many and varied community projects and activities; assisted churches and organizations with costumes, lights, sound, sets and expertise. ,* Projected Project Requesting Funding: - $3,000 to assist in remodeling the restrooms in the old community center. * Matching funds available. FOUNTAIN HILLS CHAMBER PLAYERS $1,000 / * Primary Function/Purpose in Community: - To improve the quality of life through performance, education and support music. * Previous Projects: - Give two public and two school concerts each year and private engagements as well. * Projected Project Requesting Funding: - $1,000 to assist in funding the public and school concerts. * Matching funds available. CUB SCOUT PACK 243 $1,000 / * Primary Function/Purpose in Community: - To provide a year-round family program designed to train boys in the areas of citizenship, moral strength and character, physical and mental fitness. * Previous Projects: - Adopt -A -Street, 4"' of July Park clean up; holiday food drives, caroling for seniors, flag ceremonies, paper and can collections, luminaries. * Projected Project Requesting Funding: - $1,000 for awards and recognition items for 50 scouts; camperships for boys needing financial assistance to attend camp. * Matching funds available. LTAF Request Summary FY 01/02 Page 2 of 3 TROOP 343 — BOY SCOUTS OF AMERICA $1,000 / * Primary Function/Purpose in Community: - To provide boys 11 to 18 with opportunities to learn about camping, wildlife, plants, different cultures, arts and crafts, and citizenship. * Previous Projects: - Wash clean ups, flag ceremonies, luminaries, Thanksgiving Day Parade and clean up. Eagle projects included new paths at Golden Eagle Park, replanting one island in Fountain Lake and clearing and cleaning areas around the Middle School. * Projected Project Requesting Funding: - $1,000 to assist in repair/replacement of the trailer breaking system; repair, seal and paint trailer; replace 12 tents; replace 12 propane tanks; storage space rental; covers for canoes and trailer; letterhead. * Matching funds available. FALCON FIESTA $2,000 / * Primary Function/Purpose in Community: - To provide graduating seniors an all night celebration that provides a fun, safe, alcohol -free, drug -free place environment and send a strong message to teens that drugs and alcohol are not needed to have fun and celebrate an important occasion. * Previous Projects: - Sponsoring this successful event for five years in a row with attendance increasing each year. Over 200 volunteers work the night of the party. * Projected Project Requesting Funding: - $2,000 to assist in purchasing prizes for the event totaling $7,500. * Matching funds available. n U LTAF Request Sununary FY 01/02 Page 3 of 3 o k9 3 4 �• Esr. ivs9 � that is A PUBLIC NOTICE LTAF APPLICATIONS NOW BEING ACCEPTED -AND- CITIZENS NEEDED FOR REVIEW COMMITTEE CITIZENS NEEDED FOR COMMITTEE TO REVIEW LTAF APPLICATIONS — APPLICATIONS TO RECEIVE FUNDS NOW BEING ACCEPTED Each year, the Town Council distributes ten percent of the Town's local LTAF (Local Transportation Assistance Fund or lottery) monies for cultural, educational, historical, recreational or scientific facilities programs. Organizations wishing to apply for a portion of the funds, expected to be approximately $11,000, are invited to submit applications to Director of Administration/Town Clerk Cassie Hansen who administers the application/review process performed by a citizen committee. Application formats outlining the information needed in the applications for funds are available at Town Hall or the Town's website (addresses below). APPLICANTS MUST HAVE MATCHING FUNDS FROM NON-PITBIJC MONIES TO BE ELIGIBLE FOR CONSIDERATION. The Town is also requesting letters of interest from citizens who would like to serve on the citizen committee to review LTAF applications and make a recommendation for disbursement to the Town Council. Those interested in serving on this committee should have no direct involvement or primary interest in any group applying for funds. Broad familiarity with community activity would be helpful in evaluating the various requests. Any citizen interested in serving on this three to five member review committee, is urged to submit a letter of interest, including a brief description of community activities and involvement, to Cassie Hansen in the Town's Administration office. Applications for LTAF monies and letters of interest to serve on the review committee will be accepted through Monday, May 6, 2002. Submit applications for funding and letters of interest to serve on the review committee to: Cassie Hansen, Director of Administration/Town Clerk Town of Fountain Hills 16836 East Palisades Boulevard, Building A Fountain Hills, AZ 85268 www.ci.fountain-hills.az.us For additional information call 837-2003. ��TAIN O 3 4 `4C 19%9 46at is AT►" LTAF APPLICATION FORMAT To apply for the LTAF (Local Transportation Assistance Fund or "lottery") monies which will be distributed when the state lottery fund reaches the maximum distribution amount, please follow the application format outlined below. Make sure that all of the information requested is incorporated into your application. Incomplete applications or requests lacking matching funds of non-public monies cannot be considered. Include any additional information and documentation you feel is important in the favorable consideration of your organization for LTAF monies. Submit your entire application packet, no later than 5:00 p.m. on Monday, May 6, 2002 to the Town's Administration Department located at: Town of Fountain Hills Administration Department 16836 E. Palisades, Bldg. A Fountain Hills, AZ 85268 1. Name, Address, Phone Number of Organization 2. Name & Phone Numbers of Individual(s) Making Application 3. List of Officers 4. Length of Time Organization Has Been in Existence 5. Primary Function of the Group in the Community - Include "Statement of Purpose" if Applicable 6. Other Funding Sources - How Does the Group Raise Money to Fund Projects 7. Previous Projects, Contributions to the Community 8. Amount of Funding Requested - Are Matching Funds Available? (Matching funds must be available at time payment is made.) 9. Financial Statement/Summary 10. Federal ID Tax Number and Proof of Non -Profit Status 11. Description of How Requested Funds Would be Used and the Resulting Benefit to the Community - Does the Proposed Use of Funds Fit the Statutory Requirements? (Be very specific - i.e., instead of "programs to teach citizenship to the youths", specify as "50 copies of the U.S. Constitution at X dollars each".) If you have any questions, please contact Cassie Hansen at 837-2003, extension 104. OR A a W w o ON O 0 O \ 0 I�9. � 0 p o \ •. 0 0 O 0 0 O 0 0 O 0 o 619 O - � Q WQ C \ a A c O C'n w --i V1 V1 0 d' 0 0 0 0 O ►� �+ �' Town of Fountain Hills Memorandum DATE: June 20, 2002 TO: The Mayor and Town Council FROM: Jesse Drake, Interim Director of Community Development J b SUBJECT: Response to Council directed letter regarding General Plan 2002 Staff response to Wednesday, June 19, 2002 MCO Custom Properties letter to the Town Council: Part One: Major Policy concerns: Item 1: Per the recommendation from the Planning and Zoning Commission, staff has added a line to page 11 stating: "Large portions of the Town are regulated by Specific Area Plans or Development Agreements which can be reviewed at the Town's Community Development Department." (See supplemental staff report) Staff agrees with the Planning and Zoning Commission that the large number of development agreements in the many different areas of town are too numerous to mention individually, and that full notification is satisfied, and the broad nature of the General Plan 2002 is best fulfilled, with a general statement directing further inquiry regarding these Development Agreements to the Town, where a copy of each is available. Item 2: Staff concurs with standard planning practice as shown in the 2001 HyettPalma Fountain Hills Downtown Economic Enhancement Strategy report which identifies both the north and south portions of Plat 208 as important parts of the town center which are best planned with a master plan and specific plan overlay. It is expected that the Specific Plan would allow less restrictive uses by right. For example, the Specific Plan Overlay could allow outdoor eating without the cost and time delay under the current zoning requiring a Special Use Permit for each individual business. No overlay would conflict, or be more restrictive, than any existing development agreement. The overlay would serve to provide uses by right that would not exist in other commercially zoned districts. Part Two: Specific Comments: Items 1 through 5—no issue Item 6: Wording changed to "Town -regulated" for clarity (See GP page 15, included in staff report) Item 7: The contested statement is not invalidated by any development agreement, and is written as a non - limiting, broad generalization of how land planning is done in all sections of the town. The text states specifically that "suitability for development will be determined, in part,...."which clearly shows that other mechanisms or regulations could be in place. The high density multi -family category contains the same broad language. Item 8: The text clearly labels the "intent" of the General Plan 2002. This is not a regulatory or zoning statement and the remainder of the section clarifies the effort as a cooperative effort from all property owners. Item 9: No issue Item 10 A: The issue of development agreements discussed above. Subsection (1) satisfied in Land Use Element and Land Use maps Subsection (2) satisfied in text, beginning on page 14 Subsection (3) satisfied in Growth Element and Growth Element maps Subsection (4) satisfied in Visions, Goals and Objectives, beginning on page 26 Item 10 B: Development Agreements discussed above. None of the Parcels listed have recorded Final Plats. Preliminary plats are not addressed in General Plan documents. Item 10 C and Item 11: There is no language that indicates any limitation of the multi -family parcel. Development agreement language and preliminary plats addressed above. Item 12: Addressed in major policy concerns above. Item 13: The General Plan 2002 is not a zoning document. The Zoning Ordinance specifies which uses are permitted for each zoning category. Hotels and motels are permitted uses in the C-2 and C-3 districts by. right. The Zoning Ordinance also contains Lodging Districts that are separate from commercially zoned districts. Item 14: Although the General Plan 2002 does not specify a percentage of open space requirement, it is appropriate for the General Plan 2002 to specify that developments will need to provide open space in all parts of town. The last preliminary plan submitted to the Town for the town center contained a large open space element that the community has identified as highly desirable. Item 15: A. Revised and included herein. B. And C: no issue A,0 Since the General Plan 2002 is not a zoning map, and due to the fact that the FireRock Sales center is part of the tennis facility and is not planned for residential units, and the Item 16: Maricopa Association of Governments uses the General Plan maps to do population projections, a change in color would inaccurately reflect the land use of the property. A. no issue B. same as 15 D above C. Staff believes all single family platted lots are reflected. D. The trailheads are shown on the Parks, Recreation and Open Space and Plan. Item 17: No issue Item 18: The public participation questionnaire and the existing Town Zoning Ordinance strongly support this objective. Item 19: Addressed above. Item 20: (page 50) Completed in prior draft. Item 21: Town plan review processes have been updated and revised. Inadequate submittals continue to come in for review, usually by owner builders. Item 22 and 23 No issue. Item 24: Town Council decision to require. Not regulatory with this document. Exhibit 8: 1. Revised on prior draft. 2. Submitted on preliminary plan, can be omitted. 3. To be removed. L•` a _ uj V) MLL�o�°o (n�Z uiJZw3 aaq� a� Z Lu " Q LU, s'o 0.w0 a V o owLa w WO a Q u¢¢ a W a p�ww Q U>O=3 vi Zo a ¢ W I""I Q LL,�Jw� �a Za C ¢ Ln O� O O Q n' �O0 avO UJ UwZ ��iv aH �aawuaF- Zfo Ouaa O �m O O co zO .O a LL WW awuaawa 0 au a a a 0 1 1 Z' I I W I I • I 1 ui 7 c. Kal m x w W N'g Z ° o < W Igo of LU u f F- \ [� J n f LU ? Qa Z W W W J It ui 0—I LJ= Town of Fountain Hills Memorandum SUPPLEMENT DATE: June 20, 2002 TO: The Mayor and Town Council FROM: Jesse Drake, Interim Director of Community Development J D SUBJECT: Consideration of Resolution 2002-24 amending the Town of Fountain Hills General Plan to revise, add to, and update existing General Plan elements, and to add new elements as required by the 1988 Growing Smarter, and 2000 Growing Smarter Plus acts. The General Plan 2002 has continued to undergo minor editing of the text for correction and clarification. Four additional revisions are suggested as a supplement to your prior Staff Report. They are: Throughout the document, any notation of the Fort McDowell Mohave -Apache Indian Community has been corrected to read "Fort McDowell Yavapai Nation" Page 11 explanatory additional text inadvertently omitted, included with this report Exhibit 3 Existing Land Use (following page 29) The first, second and third easternmost lots in the Town, on the south side of Shea Boulevard had been modified through a prior general plan amendment to commercial, and should be shown on the map as red. (Map portion enclosed in black and white to show lot locations) Exhibit 10 Existing Sidewalks & Off -Street Trails (following page 79) Revised and updated 11 Existing Generalized Land Use The existing land use pattern of Fountain Hills was largely influenced by the implementation of an original master pla re ared under the su ervision of R V_ McCulloch Properties Inc in the early 1970's. is plan nvisioned a complete, self- ` supporting "New Town" of approximately 70,000 people. In 1980, MCO Properties revised the original Master Plan to lower the proposed density and land use intensity in consideration of environmental constraints. The revised Master Plan, approved by Maricopa County, projected a build -out population of approximately 45,000. In 1986 the revised Master Plan was amended by Maricopa County to include the subdivisions of Crestview, Westridge, Summit East and Los Altos Hills (previously named Summit West). In 1989 an amendment was administratively approved by Maricopa County for the Lakeside Village, Bainbridge, and Golden Eagle areas. In 1991, MCO Properties revised the Master Plan Map to include all the prior County amendments. This revised map was presented to the Town. The Town took no action on this document. Instead, the original Town of Fountain Hills General Plan was approved on May 6, 1993. The first amendment to the original General Plan, to re -designate land uses for the Sunridge Canyon area was approved on May 18`h of the following year. Topography was, and continues to be, the major constraint of the existing land use patterns. Additionally, the pre -selected locations of the Fountain and the wastewater treatment plant site have guided land use patterns. Originally, single-family residential areas tended to be planned on the ridges, with commercial uses grouped primarily on the flatter land near the fountain park: Construction of community septic tanks and leach fields were abandoned when sewer collection lines became available. Currently most of the land is platted and either developed or under construction. a ge po ions o e Town are regulated by Specific Area Plans or Development�� Agreements, which can be reviewed at the Town's Community Development Department. he pattern of land use is as follows: Single-family Residential Existing single-family residential land use areas are distributed throughout the Town. Larger lot/low density neighborhoods are found in three areas: 1. Following the ridgelines in the northwest and north central sections, 2. In a wide, roughly northwest to southeast band, in the central section of Town on the north side of Shea Boulevard, and 3. South of Shea Boulevard between Palisades and the industrial and commercial node at Saguaro Boulevard. 1*� RESOLUTION 2002-24 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ADOPTING THE PUBLIC RECORD ENTITLED "GENERAL PLAN 2002", AN AMENDMENT TO THE TOWN OF FOUNTAIN HILLS GENERAL PLAN, THAT WILL REVISE, ADD TO AND UPDATE THE EXISTING GENERAL PLAN ELEMENTS IN ACCORDANCE WITH THE STATE'S 1998 GROWING SMARTER, AND 2000 GROWING SMARTER PLUS LEGISLATION. WHEREAS, The Town of Fountain Hills is required to update its General Plan in accordance with the goals and requirements contained in the Arizona Revised Statutes, Chapter 9, Section 9-461; and WHEREAS, The Town has consulted with, advised and provided an opportunity for official comment by public officials and agencies, civic and professional organizations, property owners and citizens, as required by Arizona Revised Statutes Section 9- 461; and WHEREAS, The Community Development Department, as the designated Planning agency for the Town of Fountain Hills, has, at least sixty (60) days prior to the adoption of this resolution, transmitted to the Mayor and Town Council a review copy of the General Plan 2002 and has submitted a copy to, and solicited comments from each agency required by Arizona Revised Statute Section 9-461 and to all persons or entities who made a written request to receive a review copy of the proposal; and WHEREAS, Both the Planning and Zoning Commission and the Mayor and Town Council have conducted public hearings in accordance with the procedures detailed in Arizona Revised Statute Section 9-461, including Notice of the proposal and public hearings having been published in the official newspaper of general circulation, The Times of Fountain Hills and Rio Verde at least fifteen (15) days and not more than thirty (30) days prior to each hearing; and WHEREAS, The Town of Fountain Hills General Plan 2002 shall consist of maps, community goals and descriptive text covering the objectives that will revise, add to and update the existing general plan elements in accordance with the State's 1998 Growing Smarter, and 2000 Growing Smarter Plus legislation, including: 1. A Land Use Element providing a written and graphic form of the proposed land uses within the community. 2. A Growth Element providing growth strategies and implementation plans for transportation and infrastructure expansion. 3. A Cost of Development Element providing policies for identifying the costs of public services and infrastructure and the methods available to require future development to pay a portion of these development costs. 4. An Open Space Element providing a written and graphic inventory of all existing and proposed parks, recreation areas and open spaces and a management plan stressing linkages to adjacent and/or regional systems. 5. A Circulation Element providing a written and graphic form of the existing and proposed street system and any alternative transportation systems, such as bicycle and mass transit. 6. A Water Resources Element providing an inventory of the existing available surface water, groundwater and effluent supply, and which analyses growth, impacts and distribution of all water systems. 7. An Environmental Planning Element providing policies and implementation plans that will address the proposed effects of development on air, water and natural resources. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, as follows: Section 1. The Mayor and Town Council hereby amend the Town of Fountain Hills General Plan by adopting the General Plan 2002, subject to ratification by the voters; and Section 2. The document known as the "General Plan 2002" is hereby referred to, adopted, and made a part hereof as if fully set out in the Resolution, the provisions thereof to become effective upon ratification by the voters of the Town of Fountain Hills; and Section 3. The proposed General Plan 2002 of the Town of Fountain Hills, Arizona shall be deemed to have been adoted as of the date of this Resolution and shall be valid for a term of ten (10) years from the date of adoption; and Section 4. The proposed General Plan 2002 of the Town of Fountain Hills as adopted by this Council shall be submitted for ratification to the qualified electors of the Town of Fountain Hills at a General Election to be held on September 10, 2002; and Section 5. Copies of the General Plan 2002 shall be on file in the following locations: 1. The Office of the Town Clerk 16836 East Palisades Boulevard, Building A Fountain Hills, Arizona 2. The Community Development Department 16836 East Palisades Boulevard, Building C Fountain Hills, Arizona 3. The Fountain Hills Library 12901 La Montana Drive Fountain Hills, Arizona Ordinance 2002-24 Page 2 of 3 PASSED AND ADOPTED BY the Mayor and Common Council of the Town of Fountain Hills, Arizona, this 20th day of June, 2002. FOR THE TOWN OF FOUNTAIN HILLS REVIEWED BY: va CQ V- " 4W Town Manager ATTESTED TO: 1 Cassie B. Hansen, Director of Administration/Town Clerk APPROVED AS TO FORM: William E. Farrell, own Attorney Ordinance 2002-24 Page 3 of 3 ,%W TOWN OF FOUNTAIN HILLS ORDINANCE 02-09 AN ORDINANCE OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, AMENDING THE REQUIREMENTS FOR MULTI -FAMILY ZONING DISTRICTS TO LIMIT THE LENGTH OF BUILDINGS AND CLARIFY THE DISTANCE REQUIREMENT BETWEEN BULDNGS IN CHAPTER 11, SECTION 11.10, OF THE ZONING ORDINANCE FOR THE TOWN OF FOUNTAIN HILLS. WHEREAS, The Town of Fountain Hills adopted Ordinance #93-22, on November 18. 1993, which adopted The Zoning Ordinance for the Town of Fountain Hills, and; WHEREAS, Chapter 2, Section 2.01 of the Zoning Ordinance for the Town of Fountain Hills, provides for a procedure to amend said ordinance, and; WHEREAS, The Town of Fountain Hills desires to amend its regulations to allow for a modification of the requirements for multi -family zoning districts, and; WHEREAS, The Town of Fountain Hills has rewritten Chapter 11, Sections 11.10 of The Zoning Ordinance for the Town of Fountain Hills and published these proposed text changes in the official newspaper .of general circulation, The Times of Fountain Hills and Rio Verde on May 29, June 5, and June 12, 2002, and; WHEREAS, Public hearings were advertised in the May 29, June 5, and June 12, 2002 editions of The Times of Fountain Hills and Rio Verde, pursuant to Arizona Revised Statutes §9-462.04, and; WHEREAS, Public hearings were held by the Fountain Hills Planning and Zoning Commission on June 13, 2002 and by the Fountain Hills Town Council on June 20, 2002. NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA AS FOLLOWS: Section 1. Pursuant to Chapter 2, Section 2.01 of The Zoning Ordinance for the Town of Fountain Hills, Chapter 11, Sections 11.10, of The Zoning Ordinance for the Town of Fountain Hills shall be amended as follows, with text to be added shown as double -underlined: Ordinance 02-09 Page 1 of 3 O ri W W ail Wn kn Wn � �W cC cC cd 't7 cd cC cd Qi M M M N M M M W Cd W a O O O O O O cl O W y cvl cvl call cal M M M M M M M wo o tf) o 0 0 0 t/') � O QOp pOp QOQ O� [.-. OOQ pO pO pOp Op Op pOp U Q Cd .D 6 'O 6 M PASSED AND ADOPTED BY the Mayor and Common Council of the Town of Fountain Hills, Arizona, this day of FOR THE TOWN OF FOUNTAIN HILLS 20_ ATTESTED TO: ifn Ckl�'J Jon er, May Cassie B. Hansen, 7ey , Director of Administration/Town Clerk REVIEWED BY: o '&,� , Town Manager APPROVED AS TO FORM: William E. Farrell, Town Attorney Ordinance 2002-09 Page 2 of 3 LN TOWN OF FOUNTAIN HILLS ORDINANCE 02-10 AN ORDINANCE OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, AMENDING THE REQUIREMENTS FOR IND-1 AND IND-2 ZONING DISTRICTS TO CONFORM WITH THE REGULATIONS FOR THE ZONING DISTRICT, AND WITH THE APPROVED PLAN OF DEVELOPMENT IN CHAPTER 13, SECTIONS 13.05.A.3 AND 13.05.139 OF THE ZONING ORDINANCE FOR THE TOWN OF FOUNTAIN HILLS. WHEREAS, The Town of Fountain Hills adopted Ordinance #93-22, on November 18. 1993, which adopted The Zoning Ordinance for the Town of Fountain Hills, and; WHEREAS, Chapter 2, Section 2.01 of the Zoning Ordinance for the Town of Fountain Hills, provides for a procedure to amend said ordinance, and; WHEREAS, The Town of Fountain Hills desires to amend its regulations to allow for a modification of the requirements for industrial zoning districts, and; WHEREAS, The Town of Fountain Hills has rewritten Chapter 13, Sections 13.05.A.3 and 13.05.B of The Zoning Ordinance for the Town of Fountain Hills and published these proposed text changes in the official newspaper of general circulation, The Times of Fountain Hills and Rio Verde on May 29, June 5, and June 12, 2002, and; WHEREAS, Public hearings were advertised in the May 29, June 5, and June 12, 2002 editions of The Times of Fountain Hills and Rio Verde, pursuant to Arizona Revised Statutes §9-462.04, and; WHEREAS, Public hearings were held by the Fountain Hills Planning and Zoning Commission on June 13, 2002 and by the Fountain Hills Town Council on June 20, 2002. NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA AS FOLLOWS: Section 1. Pursuant to Chapter 2, Section 2.01 of The Zoning Ordinance for the Town of Fountain Hills, Chapter 13, Sections 13.05.A.3 and 13.05.B of The Zoning Ordinance for the Town of Fountain Hills shall be amended as follows, with text to be added shown as double -underlined: Ordinance 02-10 Page 1 of 3 M A. An IND-1 Zoning District may be established and made a part of the Zoning District maps prior to the Town Council approving a Plan of Development. The Plan of Development shall contain at least the following: The location and arrangement of the buildings, structures and other improvements upon the land, including but not limited to, preliminary grading and drainage plans, walks, roadways, interior and boundary streets, vehicle parking areas, outside storage areas, perimeter screening, lighting, landscaping areas, and signs. 2. Specific site development plans shall include grading plans, landscape plans and landscaping treatments, building locations, vehicular ingress/egress and parking, off -site improvements (such as street, curbs and sidewalks, screening of outside storage areas, lighting, utility services and setbacks of buildings or structures). 3. The plan shall show that the proposed use or uses would conform with the requirements of regulations for the IND-1 Zoning District, and development and use of the subject parcel of land shall be according to these requirements and the approved Plan of Development. B. An IND-2 Zoning District may be established and made a part of the Zoning District maps prior to the Town Council approving a Plan of Development. However, prior to any zoning clearances and building permits being issued, the following actions need to take place: 1. A Plan of Development must be prepared in accordance with the site plan requirements detailed in Chapter 2, Section 2.04, herein; 2. This Plan of Development must be submitted to the Planning and Zoning Commission for its review and report. The Commission will file its report on the Plan of Development with the Town Council; 3. The Plan of Development must then receive the approval of the Town Council 4. The plan shall_ show that the proposed use or uses would conform with the requirements of regulations for the END-2 Zoning District. and development and use of the subject parcel of land shall be according to these requirements and the approved Plan of Development. Ordinance 2002-10 Page 2 of 3 PASSED AND ADOPTED BY the Mayor and Common Council of the Town of Fountain Hills, Arizona, this ?t 4-4-day of .Iu r-1- , 20 0.)-. FOR THE TOWN OF FOUNTAIN HILLS REVIEWED BY: Town Manager A ATTESTED TO: c4A4.'t. L"'z Cassie B. Hansen, Director of Administration/Town Clerk APPROVED AS TO FORM: x &. M 1'., P. � p William E. Farrell, Town Attorney Ordinance 2002-10 Page 3 of 3 � 0 DATE June 6, 2002 TO: The Honorable Mayor and Town• Coyqci FROM: James B. Willers, Community Cent Cjrector � THROUGH: Roy Pederson, Acting Town Manager SUBJECT: May Activity Report for the Fountain Hills Community Center. For Council's information, please find the May Activity Report for the Fountain Hills' Community Center. The report details, by date, the different activities, attendance and fees collected for rent, miscellaneous charges, food commissions, and liquor sales. Amounts shown are those charged for the event and may not necessarily have been collected in total by the end of the month. May turned out to be a very good month financially, thanks to several wedding receptions. Activities were fair with 134, a little lower than last month, however the receptions brought an increase in overall attendance. Summer is definitely slower than the cooler months, but we're still cranking out the contracts and rental arrangements for the upcoming year. As noted before, the next great Volunteer event will be Serendipity Day, Saturday, July 13t". Watch for additional details in the "Times" for all the fun things planned for community enjoyment. Kudos to the folks who have put their time and effort into the party: Evelyn Breting, Sandra Ursini and Race Car Raymond Rees. Just a couple of other notes: Public Works Director Ward is coordinating the redo of the front handicapped parking. The grade was too steep and that is being corrected. The striping should be completed next week and we'll be ready to go. Samantha Coffman's trip to the Class Software Sessions has proved to be very beneficial. "Class" is the software Parks and we use for booking and room reservations and we are looking forward to more flexible booking information. May's Summary: Activities — 134 with 37 being Parks and Rec. functions, YTD 1,191 (298 — Parks); Attendance — 5,611; YTD - 51,520; Space Rent - $6,770, YTD - $45,361; Misc. 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