HomeMy WebLinkAboutCMD.2021.0601.RM.MinutesMINUTES OF THE
REGULAR MEETING OF THE
COTTONWOODS MAINTENANCE DISTRICT BOARD
HELD JUNE 1, 2021
CALL TO ORDER
Chairman Dickey called the meeting of the Cottonwood Maintenance District Board held June 1, 2021,
at 5:28 p.m.
ROLL CALL
Present: Chairman Ginny Dickey; Vice Chairman David Spelich; Board Member Peggy McMahon; Board
Member Gerry Friedel; Board Member Mike Scharnow; Board Member Alan Magazine; Board
Member Sharron Grzybowski
Staff District Manager Grady E. Miller; District Attorney Aaron D. Arnson; District Clerk Elizabeth A. Klein
Present:
CONSIDERATION OF approving the minutes of the May 4, 2021, meeting of the Cottonwoods
Maintenance District Board.
MOVED BY Board Member Gerry Friedel, SECONDED BY Board Member Alan Magazine to approve
the minutes of the May 4, 2021, Cottonwoods Maintenance District Board meeting.
Vote: 7 - 0 - Unanimously
4. PUBLIC HEARING regarding Resolution CMD 2021-02, approving the Final Budget for the
Cottonwoods Maintenance District for the fiscal year beginning July 1, 2021, and ending June 30, 2022.
CONSIDERATION of Resolution CMD 2021-02 of the District Board of Directors of the Cottonwoods
Maintenance District, approving the Final Budget for the Cottonwoods Maintenance District for the fiscal
year beginning July 1, 2021, and ending June 30, 2022.
Chairman Dickey opened the Public Hearing
Mr. Pock said that for the past ten years the district has been collecting reserves in order to paint the
wall that surrounds their development, and this year is the year it will be painted, along with the usual
landscaping contract.
Board member Friedel asked why the Town is still involved with this ten years later. Mr. Miller gave
some history, stating that the Town was given that option several years ago and chose not to. He said
that this is a pass through. The Town levies the assessment and expends it on the district. He said that
if the Board desired the Town could approach them again, but generally, they are satisfied. Board
member Friedel asked how much staff time is spent on this.
Mr. Miller said that staff will reach out to them, but they are not organized; they have no HOA or Board.
He said that staff will report back to the Board on what their response is.
Chairman Dickey closed the Public Hearing.
MOVED BY Board Member Alan Magazine, SECONDED BY Board Member Gerry Friedel to adopt
Resolution CMD2021-02.
CMD Board Regular Meeting of June 1, 2021
Vote: 7 - 0 - Unanimously
2of2
CONSIDERATION OF approval of Professional Services Agreement 2021-051 with Elco Enterprises,
Inc. for the painting of the Cottonwoods District perimeter wall.
Mr. Weldy said that a part of the maintenance this year will be painting the wall. Staff reached out to
three qualified vendors, each of which walked and measured the property. Three bids were received: A
& H Painting at $18,400; Elco Enterprises at $11,500; and Gcon at $42,600. Based on the facts that
they all had the same information staff is requesting that the project be awarded to Elco Enterprises.
He said that they have done numerous enterprises for the Town and is a local business owner.
Board member Scharnow said that this district goes back to the days of Nordin, and he agreed it was
looking into.
MOVED BY Board Member Mike Scharnow, SECONDED BY Board Member Peggy
McMahon to approve Professional Services Agreement 2021-051 with Elco Enterprises, Inc. for the
painting of the Cottonwoods District perimeter wall in the amount of $11,500.00.
Vote: 7 - 0 - Unanimously
6. CONSIDERATION OF approval of Amendment No.1 to Professional Services Agreement 2020-079
with Verde Valley Landscaping.
Mr. Weldy said that in conjunction with the above project, the vegetation and landscape material will
be removed and pulled back. Staff contacted Verde Valley as they are local and working nearby. The
gave a reasonable price to remove the vegetation on the wall and put the granite back up against the
wall.
MOVED BY Board Member Gerry Friedel, SECONDED BY Board Member Sharron Grzybowski to
approve Amendment No.1 to Professional Services Agreement 2020-079 with Verde Valley
Landscaping in the amount of $3,960.00.
Vote: 7 - 0 - Unanimously
ADJOURNMENT
The Regular Meeting of the Cottonwoods Maintenance District Board of Directors held June 1, 2021,
adjourned at 5:35 p.m.
COTTONWOODS MAINTENANCE DISTRICT:
�l
Gin Dickey, thairman
I,1111*35
Elizar"'6in, District Clerk